HomeMy WebLinkAboutCCP 06-14-2004
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Mayor:
Beverly Aplikowski
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~HILLS
Arden Hills City Council
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden-hills.mn.us
Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
REGULAR MEETING
Monday
June 14, 2004
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable ci in which to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APROV AL OF MINUTES
A. May 17, 2004 Work Session Minutes
B. May 24, 2004 Council Minutes
3. CONSENT CALENDAR
A. Claims and Payroll
Those items listed under the Consent Calendar are
considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a
Council Member so requests, in which event, the item will
be removed from the general order of business and
considered separately in its normal sequence on the agenda.
Public InquirieslInformational is an opportunity for
citizens to bring to the Council's attention any items not
currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief
summary of the specific item being addressed to the
Council. To allow adequate time for each person wishing
to address the Council, we ask that individuals limit their
conunents to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
4. PUBLIC INQUIRIESIINFORMA TIONAL
A. Introduction of New Community Development
Director (Verbal)
B. Recognition of Anna Dinndorf: Girl Scout Gold
Award Recipient
5. PUBLIC HEARINGS
NEW BUSINESS
A. 800 MHz Discussion
Michelle Wolfe
Arden Hills City Council Agenda
June 14, 2004
Page 2
B. Easement at the Former City Hall Site to Qwest
C. Technology Improvements - Council Chambers
D. Goose Removal Program
Peter Hellegers
Murtuza Siddiqui
Tom Moore
7. Unfinished Business
A. 2005/2006 Pavement Management Program
Tom Moore/Greg Brown
CITY COUNCll. REPORTS
A. Councilmember Holden
B. Councilmembcr Grant
C. Councilmember Rem
D. Councilmember Larson
E. Mayor Aplikowski
ADJOURN
POST MEETING WORK SESSION: TCAAP DEVELOPMENT TEAM UPDATE
A. Insurance Discussion
B. Follow-up to May 10 Work Session (Development Team Q&A)
C. Interim Development Agreement
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CITY OF ARDEN HILLS, MINNESOTA
COUNCIL WORK SESSION
MONDAY, MAY 17, 2004, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
1. Call To Order
Mayor Aplikowski called the meeting to order at 5:05 p.m. Present: Councilmembers David
Grant, Brenda Holden, Gregg Larson, and Lois Rem.
Staff present: Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui; Operations
& Maintenance Director, Thomas J. Moore; and Parks & Recreation Supervisor, Michelle Olson.
2.A. 2003 Audit Presentation
Steve McDonald, audit partner at Abdo, Eick, & Meyers presented the City's 2003 Audited
Financial Statements and management letter. Mr. McDonald provided an overview of the City's
financial situation, including fund balanccs. He stated that the City is required to implement
GASB 34 by the end of2004. He further indicated that he will meet with the City's finance staff
in July to outline the steps that will be needed to implement GASB 34.
A question was asked by a Councilmember if the auditors had seen any significant changes over
the past few years. Mr. McDonald stated that there has been a drop in the fund balances in
surface management and sewer funds. He suggested that a rate study be conducted. Mr.
Siddiqui acknowledged the need for the study and indicated that it is planned for in 2004.
2.B. National Guard Presentation
Major Scott St. Sauver of the AHATS group made a presentation to the Council. This
presentation was a follow-up to a previous discussion/presentation that was made in March,
2004. Major St. Sauver provided an overview of the classification which was published in
October 2003. He mentioned that there are four basic classification categories: Maneuver Land,
Basic Weapons Ranges, Billeting, and Support Facilities. Major St. Sauver also talked about the
local training center. He indicated they have a property development plan which is subject to a
public review process after senior leadership has an opportunity to review it.
Major St. Sauver also provided an overview of the AHA TS noise data. He discussed the peak
sound level and the risk of complaints. He stated that the training site may see about 50
helicopter flights per year. There is a proposal for two landing zones - the Gravel Pit and Top of
Kame. He mentioned that currently no helicopters are flying in and out of the area. Major St.
Sauver mentioned that the use of the facilities is changing and will continue to change compared
to the past ten years due to the war.
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ARDEN HILLS CITY COUNCIL WORKSESSION
MAY 17,2004
2
Major St. Sauver also talked about the wildlife corridor. He mentioned that it encompasses .
about 400 meters along the northwest fence line. He indicated that no specific species are
targeted, but the intention is to accommodate reptiles, amphibians, small mammals, and deer.
Major St. Sauver provided the specifications of the fence line and informed that the fence will be
six feet high without the anti-climb protection. There will be four openings for smaller animals.
A question was raised by a Councilmember as to why there was a need for a barbed wire fence.
Major St. Sauver responded that it is a proper way to go. It's an indication to keep people away.
He mentioned that they will revisit the requirements in the future if a residential development
occurs on TCAAP. He said he is willing to work with the developer if a different type of fence
will work better and perhaps meet the needs of both parties.
2.C. Assessment Policy Task Force Recommendation
Chuck Stoddard, Assessment Policy Task Force Chair, and Murtuza Siddiqui provided the
overview of the revised policy. 1\1r. Stoddard talked about the process and briefly outlined the
various assessment methods the task force examined. Mr. Stoddard mentioned that the task force
found the unit method to be most equitable, fair and easiest to implement. He mentioned that
residential properties will continue to be assessed at fifty percent of the cost. A Councilmember
asked that language with regards to non-profits be clarified. Mr. Stoddard recommended that the
revised Assessment Policy, as prepared by the task force, be accepted by the Council.
2.n. URS Performance Evalnation
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Greg Brown, City Engineer (URS employee) provided an overview of the engineering services
by URS to the City. He highlighted a number of projects his firm had been involved with in
2003. Mr. Brown mentioned that his firm has been providing engineering services to the City
since 1997. Mr. Brown also talked about compensation methodology. He stated that their
monthly retainer fees are $2,180 and have remained unchanged since 1997. He mentioned that
they also provide miscellaneous engineering services based on an hourly rate. Examples of these
engineering services are the Perry Park improvements, Cummings Park Drive improvements,
sanitary sewer system, etc. Mr. Brown said that compensation for larger projects is based on the
construction value ofthe projects.
A Councilmember asked a question with regards to having an in-house engineer and that
position's relationship with the consultant. Mr. Brown responded that most municipalities have
an in-house engineer(s) and that position works closely with an outside consultant on various
projects.
Mr. Brown thanked the Council for allowing him and his firm the opportunity to serve the City.
2.E. County Road E Pedestrian Improvement Study
Tom Moore, Director of Operations and Maintenance, provided an overview of the project. He
mentioned that staff had held two neighborhood meetings to discuss the pedestrian .
improvements on the south side of County Road E, from Lindey's Park to Connelly Avenue. He
ARDEN HILLS CITY COUNCIL WORKSESSION
MAY 17,2004
3
. also mentioned that the proposed improvements include a sidewalk system. Mr. Moore
mentioned that a total of 250 households had received meeting notices for each meeting. He
indicated that a total of 29 residents attended the two meetings. In addition, a number of Council
and PTRC members also attended the meetings. Mr. Moore mentioned that four residents who
are opposed to this project expressed safety concerns with entering and exiting their driveways,
loss of landscape, and increased pedestrian traffic. The remaining 25 residents who attended the
meetings showed support for the proposed improvement.
Mr. Moore requested the Council provided direction. There was a general consensus to move
forward with the improvements, however staff was asked to come back with options with regards
to the layout of the sidewalk, such as sidewalk next to street or boulevard or no boulevard.
2.F. Old 10 Rail Brid2e Pedestrian Improvement Studv
The consulting engineer (URS) had not yet received and reviewed all the necessary information.
The report will be reviewed at a later date.
2.G. Celebrate Arden Hills
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Michelle Olson, Park and Recreation Supervisor, provided an overview of the upcoming event.
She brought up the issue of providing free dimler tickets to volunteers and staff who worked at
the event. There was a general consensus to provide a free ticket to every staff member who has
worked a complete shift at the event. Volunteers would not be eligible for free tickets.
Councilmembers were asked to promote the event and also help sell the dinner tickets.
2.H. Law Enforcement Service Expectations
Michelle Wolfe, City Administrator, stated that during the recent review of the contract, it was
emphasized that communication between the City and the Sheriffs Department needed to be
improved and on-going. There was emphasis placed on increased visibility of the Sheriffs within
the City. The Sheriffs Departmcnt has also been requested to increase graffiti patrol and to
initiate immediate clean-up, in addition to its role in addressing Human Rights and diversity
issues. A Councilmember emphasized that the Sheriffs needed to spend more time patrolling the
streets.
The Sheriffs Department will be invited to a future work session to discuss these and other
topics.
3. Council Reports
Councilmember Holden: It was mentioned that Presbyterian Homes IS having a close
proximity meeting which is intended for the neighborhood.
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Councilmember Larson - stated the Fire Board Meeting will take place on Wednesday, May
19th
ARDEN HILLS CITY COUNCIL WORKSESSION
MAY 17,2004
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Councilmember Rem - stated that Mouuds View High School has a new sports field that will .
be used for multiple purposes. She also mentioned that the Diversity Task
Force will meet on Tuesday.
Councilmember Grant - stated that the cities of Shoreview and New Brighton have established
a 501(C3) foundation that will enable them to conduct fundraising. He suggested that Arden
Hills look into establishing a task force to look into this matter and to establish a 501 (C3)
foundation. He also requested staff to look at the dead trees in the City and to address those
under warranty.
Mayor Aplikowski - No comment.
The meeting adjourned at 9:35 p.m.
Respectfully submitted, Murtuza Siddiqui - Finance Director
Beverly Aplikowski, MAYOR
Michelle Wolfe, ADMINISTRATOR
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CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MAY 24, 2004, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
Regular City Council Meeting at 7:10 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda
Holden, Gregg Larson and Lois Rem.
Absent:
None.
Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla;
Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer,
Murtuza Siddiqui; City Planner, Pete Hellegers; and Recording Secretary, Kathleen
Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Rem seconded
a motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. APPROVAL OF MINUTES
A. May 10, 2004 City Council Meeting
Conncilmember Holden requested the following changes: None.
Conncilmember Grant requested the following changes: None.
Conncilmember Rem requested the following changes: None.
Conncilmember Larson requested the following changes: Page 1, add Councilmember Rem as
being present. Page 5, fourth paragraph should read: Councilmember Larson stated the
difficulty for the Council was that this valuation could be made by all of the residents, and there
was no way the Council could determine the validity of these arguments.
I lEarthlAdminlCouncillMinutes lRegular\2004 105 - 24-04a. doc
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 24, 2004
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Mayor Aplikowski requested the following changes: None.
Ms. Wolfe requested the following changes: None.
MOTION: Councilmember Holden moved and Councilmember Larson seconded a
motion to approve the May 10, 2004 City Council Meeting Minutes as
amended. The motion carried unanimously (5-0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Accept 2003 Audit Report
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
(5-0).
4. PUBLIC INOUlRIES/INFORMATIONAL
David McClung, 4370 Snelling Avenue North, stated he and other residents were frustrated .
because the North Heights Church item that was suppose to be heard tonight was continued to a
later date. He asked if this issue would really be resolved at the June 14 Council Meeting. He
stated there was nothing that could be done in a month that would change the neighborhood's
mind. He urged the Council not to continue this past the June Council Meetings.
Mr. Hellegers replied the applicant indicated they needed additional time to provide information
to staff and Council.
Ms. Wolfe stated Mr. Hellegers made it clear to the applicant that any changes to the plan would
likely be referred back to the Planning Commission for a decision.
Mayor Aplikowski stated it was always the applicant's right to withdraw a plan.
Councilmember Grant noted that the Council only heard requests that were brought before
them, and if an application was withdrawn by the applicant, it did uot come before the Council.
Rick Morphew, 1514 Arden Vista Conrt, asked if there had been an environmental impact
statement or an alternative area wide review done. Mr. Rellegers replied there had not been, but
if it were to be approved, that would be one ofthe conditions, if it was necessary.
Rick Morphew, stated he was a commercial real estate developer and he asked why the church
was not required to have those studies done.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 24, 2004
3
Mayor Aplikowski replied she understood this was an amendment to a PUD and she did not
believe those studies were required in this situation,
Mr. Filla stated the kind of development being proposed here was not the kind of development
that met the thresholds of an Environmental Impact Statement. He noted he would look at those
requirements again to see if they would be required, but he did not believe it would meet the
thresholds.
Mayor Aplikowski stated she understood that the residents' comments and concerns were heard
by the church and she asked them to keep an open mind regarding this application,
Jolene Poucher, 1548 Briarknoll Drive, asked if the church came back with something new,
would it come back to the neighborhood for their review first. She stated they wanted the church
to be held to what they had said in 1997 that they would not be making any further changes.
Mr. Filla stated even though the 1997 PUD indicated they were not going to request any
additions that did not preclude them from changing their mind and coming back to the City. He
noted there was nothing in the Code that required applicant to go to the neighborhood for their
opinion, but he believed in this situation it would be advisable that they do get the opinion ofthe
neighborhood.
5.
PUBLIC HEARINGS
None.
6. NEW BUSINESS
A. Accept Assessment Policv Task Force Recommendation
Councilmember Larson stated recognizing that the Council in the past had expressed some
concern about the need to have langnage in the assessment policy regarding the hardship
deferment policy and the appeals process, he wanted this to be tabled for further information
from staff.
Councilmember Rem noted Council had also wanted a clearer definition for the tax-exempt
status of nonprofit entities,
MOTION: Councilmember Larson moved and Councilmember Rem seconded a
motion to table the Assessment Policy Task Force Recommendation for
further information from staff regarding the deferral process, the appeals
process, and the definition of tax-exempt.
Councilmember Rem asked if there were any rules governing the hardship policy, Mr. Filla
replied the City had some discretion over this, but not a lot.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 24, 2004
4
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The motion carried unanimously (3-2). (Councilmember Grant and Mayor
Aplikowski).
Ray McGraw, Task Force Member, stated he believed they should reconvene the Task Forcc to
address these issues.
B. Plannin!! Case No. 04-09: GE Security; Si!!n Variance for 1275 Red Fox Road
Mr. Hellegers stated the applicant was requesting a Sign Standard Adjustment from the Signage
Ordinance criteria for a wall sign. He noted that due to the location of the property, abutting
Interstate 694 but approximately 900 feet to the south and approximately 1700 feet west of
Lexington Avenue, the Planning Commission approved the variance subject to the conditions as
noted in staff's report.
Steve Craig, GE Security, 1275 Red Fox Road, stated the application clearly represented their
request.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve Planning Case No. 04-09: GE Security; Sign Variance
for 1275 Rcd Fox Road, subject to the condition as noted in staff's May
24,2004 report. The motion carried unanimously (5-0). .
C. Plannin!! Case No. 04-10: Bethel Colle!!e; Special Use Permit; Master Plan
Amendment for 3900 Bethel Drive
Mr. Hellegers stated the applicant was requesting approval of an amendment to their Special
Use Pennit (SUP) Master Plan and a Site Plan review to allow for the installation of a temporary
modular classroom building on the east-central portion of the campus, directly north of the
Robertson Center. He noted the Planning Commission recommended approval of the Special
Use Permit (Sixth) Amendment/Master Plan and approval of the Site Plan subject to the
conditions as noted in staff's May 24, 2004 report. He noted Condition 7 would be deleted due
to this condition now being met and no longer being necessary. With respect to Condition 8, he
recommended this being changed to the following: Upon removal of the temporary modular
classroom building, Permittee shall replant the area of the temporary modular classroom building
or the area of the adjacent Kresge Courtyard to include up to fifty (50) caliper inches of trees to
replace those removed during the installation ofthe temporary modular classroom building.
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve Planning Case No. 04-10: Bethel College; Special Use
Permit, Master Plan Amendment for 3900 Bethel Drive, subject to the
conditions as noted in with exception of condition number 7 and the
amendment of condition number 8.
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Bruce Kunkle, Vice President Campus Services, Bethel College, stated this project was part
of where the College was headed. He indicated when the Student Life Center was completed
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 24, 2004
5
they would be moving their bookstore, food services and post office into that new building,
which would leave space for more classrooms.
Councilmember Grant asked if seven years was an acceptable time to complete the Student
Life Center. Mr. K~nkle replied he believed this would be adequate timeframe.
The motion carried unanimously (5-0).
7. UNFINISHED BUSINESS
None.
CITY COUNCIL REPORTS
Ms. W oUe - Asked if the Council was interested in a joint meeting with the cities of Mounds
View and New Brighton on June 17 to discuss regional transportation issues. She stated the first
TCAAP Phase 3 Planning Meeting would be on June 29.
Councilmember Holden - Stated the PTRC meets tomorrow evening, May 25th.
. Council member Grant - Thanked everyone who took part in the flower planting event.
Councilmember Rem - Stated there were residents in her neighborhood who were upset with
the parking issues in the area. She noted that residents were not only concerned about the
parking, but also with the loitering before and after school. She asked how the residents could
deal with this issue. She stated on June 7th, the Sierra Club is having a meeting to discuss the
TCAAP project, and she will be a presenter.
Councilmember Larson - Stated in reading through the police reports, he noted they continued
to have petty theft in garages and cars. He noted it might be helpful to put an article in the City
Newsletter about the importance about locking doors. He noted the Fire Department met last
Wednesday, May 19th. He summarized what was discussed at that meeting. He stated the
Council needed to discuss what the City wanted to do with the old City Hall property and
requested this be discussed at a future Council Work Session.
Mayor Aplikowski - Stated the City had received a request of $500 for the Goose Removal
Program. She noted this was a maintenance issue and she did not believe this type of a request
needed to be brought before the Council for approval. Ms. Wolfe stated that without a
purchasing policy, this was a vague area and she would like clarification. Mayor Aplikowski
stated she wanted more information regarding the Goose Removal program and requested that
staff bring this item back to the Council.
. Mayor Aplikowski stated on Wednesday, the Association of Metropolitan Municipalities was
having their annual meeting and on Thursday, the Ramsey County League of Local Government
was meeting at the Maplewood City Hall. She noted she had received a letter from a St. Paul
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MAY 24, 2004
Councilmember asking the City to consider the smoking ban in bars and restaurants. She stated
she was opposed to such a ban.
Conncilmember Grant agreed that a smoking ban should be left up to the businesses and the
City should not get involved.
Conncilmember Larson stated smoking was a public health issue and he would be in favor of
such a ban. He believed there should also be a smoking ban in the City parks.
Ms. Wolfe asked if this is something that should be brought back to the Council for a discussion
at a future date. Mayor Aplikowski requested staff to put this on a future work session agenda
for discussi on.
Councilmember Holden requested a list of the businesses in the City that would be affected by a
smoking ban and asked how much it would cost to enforce the ban.
Mayor Aplikowski adjourned the Regular City Council Meeting at 8:44 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, June 14, 2004 at 7:00 p.m. in the Arden Hills
Council Chambers.
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City of Arden Hills
Request for COlDlCil Action
'Y'l\ S
Prepared by: Murtuza Siddiqui
Depl.: Finance
Council Mtg. Date: June 14,2004
Final Action Needed By:June 14, 2004
Council Action Request:
Review and Approve Consent Agenda Item 3A - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3A - Claims and Payroll
Advisory Commission Action:
Commission
Date
Planning
PTRC
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. Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Payroll #11 Total Cost $49.322.05
Payroll #12 Total Cost $62.557.26
Claims Total $214,760.97
Administrator/Staff Comments:
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Agenda Item .~.i
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Claims & Payroll
Budgeted Amount:
Actual Amount:
Funding Source:
Action
Not Applicable
I'J.QtApplicatlle ..
Not applicable
Page 1 of 1
PAGE I OF2
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 06/14/04 COUNCIL MEETING
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CLAIMS PAID SINCE LAST COUNCIL MEETING (05/24/04)
",':ti<:it:':'I':dt6A""'J': :v,tSl)Oif>'. .' .....' .'. ....'. '.'.' .'. ........-.-.'. ....'... .:: ;AMtWN'f:: J<CbMMitittS:>:-'
25113 05126/04 MN nept ofHealth 3243.00 2004 Water Connect Fee
25114 05126/04 :MN Mutual Life 288.40 Life Insurance
25115 05126/04 Acclaim Benefits 306.33 MedicaVDavcare Reimb 5121/04-
25116 OS/26/04 NCPERS Grout) Life 60.00 PERA Life Insurance
25117 05126/04 Fortis Benefits 225.00 Short Term Disability
25118 05126/04 Xcel Ener!?\' 9 ]40.79 ElectridGas Service
25119 OS/28/04 PERA 14.20 IllterestFee
25120 06/02104 Affmitv Plus Federal Credit Union 3013.87 FiTst June Payroll
25121 06J()2/04 leMA Retirement Trust-457 1793.7] First June PaVToll
25122 06/03/04 Kennedv & Graven 50.00 2004 Public law Seminar-Wolfe
25123 06/08/04 10 000 take Chanter 90.00 Summer Bldl! Conf-Scherbel
25124 06/08/04 A-I Contract Cleanin2:_ Ine 1.315.28 CH Cleaninl!:
25125 06/08/04 Acclaim Benefits 271.39 MedicaVDavcare Reimb 6/04104
25126 06/08/04 AceuratePress Ine 1303.39 Celebratinl! AH FIvers & Posters
25127 06/08J()4 Animal Control Services Ine 522.13 DOQ/Cat Enforcement
25128 06/08104 Apple Business Fonns, lnc 362.91 Utility Statements
25129 06/08/04 Aramark Uniform Service 40.21 elI-Rug Cleaning
25130 06/08J()4 Arden Hills Tire & Service Center 23.34 Tire Repair
25131 06/08104 Badger Meter, Ine 745.50 Utility Services Agreement 5104-5/05
Subtotal - Paid Claims 22,809.45
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Paid Claims From Above and Page 2 ~
175,626.37
Add Unpaid Claims, Page 3-
39 134.60
Total Accounts Payable Claims
for Council Approval, 06114104-
214,760,97
Note: Checks for Wlpaid claims tOlaling $190,802.16 were mailed May 25, 2004
after approval al the May 24, 2004 Council Meeting. They were check numbers
25059-25112
t-Exp. Related to TCAAP Project.
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PAGE20F3
CITY OF ARDEN IIILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 06/14/04 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (05124104)
: ~:: :~'X;:~::: 'I:;(;~)~~'fli: :V:V-ENMR::::: """""':':""""""""':':'::::::::::::1:: AM:@t.jt:::r:::CQM:ME~;t:s: .
......... .
25132 06/08104 Bel Air Elementarv 735.00 Track Transportation Fees
25133 06/08/04 Ben Fred 17.98 Unifonn Purchase 2004
25134 06108/04 BPI of:MN Ine 318.59 Waste Removal
25135 06/08/04 Brvan Rock Products 1398.34 Red Al?:2-Dall Fields
25136 06/08/04 Central Pension Fund 2457.20 LU.OE-Union Pension
25137 06/08104 Commissioner ofTransoortation 818.00 2003 PMP Proiect
25138 06/08/04 Construction Bulletin Map-azine 882.42 Ads for Bids-2004 PMPlPerrv Park
25139 06/08/04 Corporate Express 434.20 Office Sunnlies/Conv Paner
25140 06/08104 Cummins Noower LLC ]48.55 I<mition ContToVCoil Kit-Parks
25141 06/08104 Davies Water Eouinment Co. 30.89 Fence Stakes-S'NM
25142 06/08/04 DeDt of Administration 1778.05 Phone Service
25143 06108/04 E~Z RecvclifilL lne 5248.00 Curbside Rec\-'Cling
25144 06/08/04 Earl F. Anderson ]20.65 2 Hour Parkin!? Sillli
25145 06/08/04 Electro Watchman, Inc 3699.81 Alarm Service-O&M
25146 06/08104 Fast Signs 35.71 Reletter Name Plates
25147 06/08/04 Fortis Benefits 320.65 LTD-JlUle
25148 06/08/04 FrattaHone's Hardware Inc 134.44 O&M Shon Sunnlies
25149 06/08/04 Gilbertson Brian 500.00 CAH-Dffl"IOsit Rock-C1imbinJ?: Wall
25150 06/08/04 Gooher State One Call 228.85 AnrilService
25151 06/08/04 Graine:er,Inc 144.77 O&M Shoo Suoolies
25152 06/08/04 Har Mar Lock & Service Center 124.61 Padlocks-Sev.rer
25153 06/08/04 He21~ Kellv 70.00 Refund-Kids Club Plawround
25]54 06(08/04 Honda Electric 22.50 Refund-Electric Permit E04-98
25155 06/08/04 leI Dulux Paint Centers ] 700.59 Field Marking Paint
25156 06108/04 Independent School District #621 676.1] Bid!? SU11er-..isor Fees 2003-2004
25157 06/08/04 Kath Auto Parts 1086 Filter
25158 06108/04 Lake Johanna Volunteer Fire Dent 110,618.1] Fire Protection 711-1 2131 I04/CIP New Comnuters
25159 06108/04 Lakes Country Service CooTIl'rative 6,544.00 Health Insurance
25160 06108/04 League of:MN Cities Ins Trust 250.00 Fireworks Insurance Coverage
25161 06108104 Midwest Asohalt Co ""'ration 388.41 Road Reoair Materials
25162 06108104 Midwest Maint & Mech 20.50 Adiustment-Mechanical Permit M04-86
25163 06/08/04 Moore Thomas 179.24 Milea2e Reimb 4/21-5/20/04
25164 06/0&104 Morin. VaUl:!hn 56.00 Return Meter Deoosit (20 0002 Water Consumn '\
25165 06/08/04 NAID 150.00 Membershin 2004-Clark
25166 06/08/04 New Brip;hton City of 160.50 Track Exnen~ Reimbursement
25167 06/08/04 Nextel Commtmications 826.29 Cell Phone Service
25168 06/08104 North Metro Inspections 1,368.80 Mav Electrical Insnections
25169 06/08/04 Olson Michelle 27.98 Mileap"e Reimb 5/10-5/21/04
25170 06/08/04 Pace Analytical 553.65 Water Testinp"-Ma
25171 06/08/04 Purchase Power 1,00000 Postape-Meter
25]72 06/08/04 Ramsey Coun'" 1156.44 Fuel Purchases
25173 06/08/04 Saxe, Stephen 79.99 Uniform Purchase 2004
25174 0610&104 Scherer Bros. Lumber Comnanv 422.87 Swut Bird House Proie<;l Suoolies
25175 06/08/04 Sign-A-Rama 800.00 CAH-Signs-Deoosit
25176 06/0&104 Spencer Fane Britt & Browne, LLP 641.70 Legal Svcs TCAAP 4/19/04
25177 06/08/04 Tv.in Cities No. Chamber of Commerce 16.00 Mav Luncheon-Wolfe
25178 06/08104 Tessman Seed Comoanv 383.64 Weed KiIlerffurface Quick Drv
25179 06/08/04 TimeSaver Off Site Secretarial 821.20 Recording Secretary
25180 06/08/04 Xed Energy 4294.83 Electric/Gas Service
Subtotal - Paid Claims - Pave 2 152,816.92
PAGE30.F3
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 06/14/04 COUNCIL MEETING
.
UNPAID CLAIMS REGISTER:
::dJtdbi:Tdt~~A;T.i~ ~~:~~&iki Tn ~~h~~i1~iH~ ~~: :;::...
25181 06/15/0. Acclaim Benefits 141.20 FSA Administration Fees
25182 06/15/04 AccuratePress Ine 2381.88 Printina-NewsletteriHuman RiahtslnsertlB.Cards-Clark
25183 06115/04 Construction Bulletin 288.41 Ad-Bids-Perrv Park 5128
25184 06/15/04 Davies Water Eouioment Co. 2769.00 Liner Tracer-Water CIP
25185 06/15/04 FrattaUone's Hardware 41.98 O&M Shoo SUDDlies
25186 06/15/04 Glenwood Inl!lewood 60.39 Snrinr!W8.tcr-CH & O&M
25187 06/15/04 H&L Mesabi Ine 907.49 Curb RunnerJBlades
25188 06/15/04 Hagen Christensen & McDwain 4 336.53 Perrv Pk Shelter 511-5/31/04
25189 06/15/04 Har Mar Lock & Service Center 240.21 Re-Kp:v Booster Station
25190 06115/04 Kath Auto Parts 136.45 Q&M Shou SUDulies
25191 06/15/04 Lillie Suburban Newsoaoers 585.44 U!!aJ Notices
25192 06115/0. Midwest Asnhalt Comoration 41.32 Road Reoo.ir Materials
25193 06/15/04 MN Dent of Revenue 50.00 2003 Hazardous Waste Generator Tax
25194 06/15/04 Oden Markel 26.00 Refund-Fall Co-Rec Soccer
25195 06/15104 Office Denfll 22.41 Blank Certificates
25196 06/15104 Rov:l] Concrete PinP 427.63 Concrete-Sewer
25197 06115/04 Trupreen-Chernla".'J1 534.63 Weed Control-Litvfv Pk & Arden Oak Pk
25198 06115/04 United States Tennis Assoc 25.00 USTA Annual Membershin
25199 06/15/04 URS COlTV\ration 23433.64 Enpineerinp Fees
25200 06115/04 WestWe1d 190.76 Shon Sunnlies
25201 06115/04 Ziepler Inc 2494.23 Catemillar-RetainHP~ Release
T Total Vnnaid Claims - 39,134.60 If
.
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******************
( ~ Ag~d. [rem 4.8 ~
~HILLS
* *
*' RESOLUTION NO. 04-41 ~
CITY OF ARDEN HILLS N
....LL COUNTY OF RAMSEY ...LL
N STATE OF MINNESOTA N
'* RESOLUTION RECOGNIZING ACHIEVEMENT *'
*' OF THE GIRL SCOUT GOLD AWARD *'
WHEREAS, the City of Arden Hills wishes to recognize your achievement of the Girl Scout Gold
*' Award; and '*
'* WHEREAS, the work put into achieving this award makes us as a community very proud; and *'
....LL WHEREAS, the skills needed for this achievement will be useful for future personal development, ...LL
N leadership and conununity service; and 'ji.'[
t WHEREAS, the City encourages the continued use and further development of these skills as a '**..
means of growth and maturity for future leadership in the community and school.
NOW THEREFORE, BE IT HEREBY PROCLAIMED ON THIS 14TH DAY OF JUNE,
'* 2004 by the City Council of the City of Arden Hills, Minnesota: *'
*' A;~ur;i~d~~f *'
'* and expresses their congratulations. *'
'* *'
*' BEVERLY APLIKOWSKI,MAYOR *'
* *'
'* BRENDA HOLDEN, COUNCILMEMBER DAVID GRANT, COUNCILMEMBER *'
'* *'
*' GREGG LARSON, COUNCILMEMBER LOIS REM, COUNCILMEMBER
~ ~
******************
'.
~ Girl Scouts
May 17, 2004
RECEIVED
MAY 1 8 2004
Girl Scout Council of St. Croix Valley .
400 South Robert Street
St Paul, Minnesota 55107
651-227-8835 or 800-845-0787 Voice/TTY
651-227-7533 Fax
www.g-irlscoutscv.org
Ms. Beverly Aplikowski
Mayor of Arden Hills
1245 W Hwy 96
Arden Hills, MN 55112
CITY OF ARDEN HILLS
Dear Mayor Aplikowski:
What do Supreme Court Justice Sandra Day 0 'Connor, Olympic Gold Medalist Jackie Joyner-
Kersee, Writer Gloria Steinem, Journalist Katie Couric, and Actress Mary Tyler Moore all have
in common?
All got their start in Girl Scouting. In fact, recent alumnae searches have verified what we've known for
almost 85 years-whether in business, sports, government, science, educations or the arts, Girl Scouting
launches leaders in all fields.
At this time of year, the Girl Scout Council of St. Croix Valley celebrates the achievements of our own
emerging leaders: the recipients of the Girl Scout Gold Award. Despite the prestige and status of this
honor. we find that members of the media and the general public are often unaware of its existence.
It is my pleasure to inform you that a young woman from your community recently earned her Gold
Award, launching her as a leader in her community. (The enclosed roster provides her name)
The Girl Scout Gold Award is the highest award in Girl Scouting. It is available to Senior Girl Scouts in
grades 9 through 12. To achieve it, girls must complete extensive prerequisite activities in the areas of
leadership, skill development, and career exploration. They must also plan and implement a leadership
project involving 50 hours of community service over four months. The reach of a Girl Scout Gold Award
project is often far, touching the lives of people in our own community, and also in places as far away as
Bolivia.
.
We hope you will recognize the Girl Scout Gold Award recipient in your community be presenting her
with a plaque, mailing a certificate or personal letter, or mentioning her accomplishments at your next city
council meeting. Some cities have chosen to hang a permanent plaque in city hall to commemorate their
Girl Scout Gold Award recipients. Plaques such as these can be updated on an annual basis.
If you are able to provide same recognition for the Girl Scout Gold Award recipient in your community,
please contact Kimberly Polley. at 651-251-1214 or kpolley(Q)girlscoutscv.org. The Girl Scout Council
will then put you in touch with the recipient and her family.
Thanks in advance for your consideration.
Sincerely,
1t;-y~
Kathryn Grimes
Director of Marketing and Communications
Enclosure
.
. f-tm1e<1 in part by United Way
Serving i'l cr parts of Anob., Chisago. Dakota,lsa,.,ti, Pine. RiltllSey, and WashingtOll
c01mtle<; in Minne~otil and Burnett, Pierce, Polk, a'ld St. (T01X rmmtiec, rn VViSWll'iln
Where Girls Grow Strong.
, FACTSHEET
. ABOUT THE GIRLS SCOUT GOLD AWARD
.
The Girl Scout Gold Award is the highest award in Girl Scouting. It has existed in its current
form since 1980. Previously, the highest award in Girl Scouting has gone by other names
including the Curved bar, First Class, and Golden Eaglet.
To earn the Girl Scout Gold Award, a girl must complete five requirements, all of which
promote community service, personal and spiritual growth, positive values, and leadership
skills. The requirements are to:
1) Earn four interest project patches, each of which requires seven activities that center on skill
building, technology, service projects, and career exploration.
2) Earn the Career Exploration pin, which involves researching careers, resume writing, and
planning a career fair or trip.
3) Earn the Senior Girl Scout leadership Award, which requires a minimum of 30 hours of work
involving use of leadership skills.
4) Design a self-development plan that requires an assessment of ability to interact with others
and prioritize values, participation for a minimum of 15 hours in a community service
project, and development of a plan to promote Girl Scouting.
5) Spend a minimum of SO hours planning and implementing a Girl Scout Gold Award project
that has a positive and lasting impact on the community.
.
About 3,000 Girl Scouts in the US earn the Girl Scout Gold Award annually. In the Girl Scout
Council of St. Croix Valley, 108 young women earned the award in 2004.
Girl Scout Gold Award achievements are acknowledged by many governmental, national, and
local organizations. A growing number of colleges and universities are awarding scholarships
and grants to Girl Scout Gold Award recipients. Award recipients in our council are also
eligible for the St Croix Valley Gold Award Scholarship.
From organizing day camps that help new immigrant children learn about America to
building "quiet places" at Girl Scout camps, the service projects designed and implemented
by Girl Scout Gold Award recipients are as varied as the girls themselves. In the Girl Scout
Council ofSt. Croix Valley, projects have included organizing volunteers and supplies for a
volleyball clinic at the Cheyenne River Indian Reservation in Whitehorse, SO, and collecting
donations of supplies to assem ble 300 comfort kits for victims of fires and other disasters.
For more information about the Girl5cout Gold Award, contact:
Girl Scout Council of St. Croix Valley
400 Robert Street South
5t. Paul, Minnesota 5S107
651-227-8835 or 800-845-0787 Voice/TTY
651-227-7S33 Fax
www.girlscoutscy.org
. ~ <5irIScouts. .
c'\lVhe re'-Gids" Grow, St ron g....
8
2004 GOLD AWARD RECIPIENTS
For more information, please contact Kimberly Polley at 651-251-1214 or
kpo II ey(iiJ, girlscoutscv. org
APPLE VALLEY IROSEMOUNT/INVER GROVE HEIGHTS
Molly Jabas (Apple Valley, MN; Eastview High School)
Tonya App (Rosemount, MN; Rosemount Senior High)
Tonya and Molly lave to read and wanted to make sure the children in their communities of
Rosemount and Apple Valley are able to enjoy it too. They decided to write and produce books
for local ESL (English as a Second Language) programs and the Robert Lewis House, a safe
house for women and children who are threatened by domestic violence. Other local Girl Scout
troops helped the girls write the stories. The girls edited, illustrated and bound 30 books,
distributing them to the Robert Lewis House and local elementary school ESL programs. Molly
and Tonya are now working on translating the books into Spanish.
Virginia Westlie (Apple Valley, MN; Rosemount Senior High)
Jennifer Mike (Inver Grove Heights, MN; Rosemount Senior High)
Jennifer and Virginia wanted to support local National Guard members currently deployed
overseas. Working with the Minnesota Army National Guard Family Assistance Center, the girls
rallied commnnity members and businesses to contribute items for entertainment care packages.
These packages full of magazines, books, hard candy, DVD's and videos benefited more than
100 soldiers.
ARDEN HILLS
Anna Dinndorf (Arden Hills, MN; Mounds View Senior High)
Anna has always loved to write, so for her project she adapted a writing class she took in
elementary school and shared it with a group of kids at Emma's Place, a low income housing
facility in Maplewood. In the class, each child wrote an original story, and made it into a book,
complete with their own illustrations. Anna was proud that her project got the kids excited about
writing and gave them a way to express their creativity through the written word.
.
.
.
.
~
~HILLS
City of Arden Hills
Request for Council Action
"
Prepared by: MW
Dept.: Admin
Council Mtg. Date: 6/14/2004
Final Action Needed By: N/A
Agenda Item ~~
800 MHz Proiect
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Review questions prompted by Ramsey County as noted in the attached staff memo and indicate whether
further discussions are necessary before formal response can be prepared.
Staff Recommendation:
Staff recommends that the City indicate support of the 800 MHz project and interest in being an end-user
of the system. In terms of questions regarding dispatch options, staff recommends that the City indicate
that there be additional discussion regarding various options (including some not currently under
discussion) and the concerns and questions that have been raised, especially regarding the one-center
consolidation option and the goverance issue.
Advisory Commission Action:
Date T-- Action
,
.,--.-----.--.------- ---------.-
.............. "'1 -, .. ..l\JotAppli<::,,~Ie>
_I' ... .1\J0tApplicable;
. _ ______L-______~____ __j\J.ClLaPJJ~cable _______ i
L~_____
Commission
......Planning .
PTRC
e----
Supporting Documents (which are attached to this Action Form):
[8J Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
[8J Other:
Material from the June 3, 2004 elected officais meeting regarding dispatch center options.
Financial Implications:
Administrator/Staff Comments:
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Page 1 of 2
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~HILLS
MEMORANDUM
DATE:
Agenda Item 6.A
June 9 2004
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator 4,xfu/
SUBJECT: 800 MHz Project: Update and Discussion Points
BACKGROUND
Various committees have been established and are diligently working on the 800 MHz project
for Ramsey County. On June 3, a meeting was held for elected officials to discuss dispatch
center options. Various materials were distributed at that meeting, and are attached for your
reference. At that meeting, each community was asked to consider five questions, and respond
back to Project Manager Paul Kirkwold by June 16. Those questions are as follows:
. Does yourjurisdiction want to be a subscriber to the Ramsey County Interoperable 800
MHz Base-Radio System?
. What is your jurisdiction's preferred dispatch option for operation by mid-200S?
. Arc there any contingencics or conditions that would make another option acceptable? If
so, what are the conditions by option?
. This new system will be in operation for a number of years. Is there an option other than
your preferred option that you might consider in the future?
. Are there any of the five options that are not acceptable at all?
DISCUSSION
The City of Ardeq Hills does not have an elected official or a staff person involved in any of the
committees_ Therefore, we attempt to stay up-to-date via materials that are distributed, and I
hear updates at the contract cities meetings once per month. Now there is a request that we
answer questions ,(on a short deadline) that I don't believe we are completely prepared to answer.
Overall, I believe that in general (but especially for cities that do not have direct representation
On the committees) we need more information and time to review the issues. I've outlined some
thoughts on the five questions below.
. Does your jurisdiction want to be a subscriber to the Ramsey County Interoperable
. 800 MHz Base Radio System?
Page 2 of3
I'm not exactly sure I know what "subscriber" means, but I believe that via our contracts
with Lake Johanna Fire Department and Ramsey County Sheriffs Department, we as a .
City support the 800 MHz project and would be end users via those contracts. Potentially
we would also have additional use for 800 MHz in the O&M Department, but we would
likely not review that option until after the system has been built and implemented. I
believe we support and want to participate in the project. My only concern is what
"subscriber" means, in terms of the City's role in the governance of the system. I would
recommend that we advocate strongly for having some means to have a role in decision
making for dispatch operations.
· What is your jurisdiction's preferred dispatch option for operation by mid-200S?
I do not feel comfortable recommending a response to this question at this time. I believe
that there are viable options that have not been put "on the table." One example is to
operate a St. Paul PSAP, a suburban PSAP, and have Maplewood and White Bear Lake
consolidate their existing PSAPs. There are other possible options. In addition to there
being additional options, I think we need more information in order to appropriately
answer this question.
Significant concerns have been raised about having one consolidated PSAP center for all
of Ramsey County. First, there is the issue of redundancy. I think this is an important
issue and in order to achieve redundancy, a minimum of two PSAP's may make more
sense. Second, there are some significant differences in the way the existing PSAP's
operate that may make it very difficult to consolidate into one PSAP. In addition, I don't .
believe it is an absolute certainty that cost savings would occur. Another concern with
one consolidated center is the governance issue, and how much of a voice the suburbs
would have in guiding the operations of the center.
It has been asserted that the St. Paul PSAP is currently understaffed. If that is true, then
an additional concern would be the effect on service levels if a consolidation took place,
and the costs to address the staffing issues (and who would pay for those costs?)
· Are there any contingencies or conditions that would make another option
acceptable? If so, what are the conditions by option?
· This new system will be in operation for a number of years. Is there an option other
than your preferred option that you might consider in the future?
Given the discussion above I don't believe we are prepared to respond regarding specific
dispatch options at this time.
· Are there any of the five options that are not acceptable at all?
Given the concerns about operating one consolidated center as discussed above, we may
want to indicate that this is a lesser-favored option, or at a minimum that we would need
a lot of questions answered. Overall I don't believe we are prepared to select a favored
option at this time without more information and discussion. .
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RECOMMENDATION
In general I would recommend that the City of Arden Hills indicate support of the 800 MHZ
project and interest in being an end-user of the system. In terms of questions regarding dispatch
options, I would recommend that the City indicate that there be additional discussion regarding
the various options (including some not currently under discussion) and the concerns and
questions that have been raised, especially regarding the one-center consolidation option and the
governance issue.
Attachments
\\Earth\Admin\City Administrator\Memo\2004\6-10-04 Memo to Council RE 800 MHz.doc
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RAMSEY COUNTY
Ramsey County Board of Commissioners
Victoria A. Reinhardt, Chair
Tony Bennett
Susan Haigh
Jim McDonough
Rafael E. Ortega
Janice Rettman
Jan Wiessner
:.
,.
220 Court lIouse
15 West Kellogg Boulevard
St. Paul, MN 55102 0 (651J 266.8350 0 Fax (651) 266.8370
www.co.ramsey.mn.usJ
David J. Twa
County Manager
RECEiVED
JUN - 9 2004
MEMORANDUM
TO:
FROM:
Ramsey County City Mayors CITY OF ARDEN HILLS
Ramsey County City Managers/Administrators
David Twa, Ramsey County Manager
Ramsey County School District Superintendents fJ.-
Commissioner Jim McDonough ~ fI'/
June 8, 2004 I .
DATE:
SUBJECT: Public Safety Communication / 800 MHz - Dispatch Center Discussion
At the June 3rd community meeting, elected officials received materials to assist them in their
discussions about the number of dispatch centers in Ramsey County. Since some elected officials .
were not able to attend the meeting, I would like your help to ensure that your elected officials '. I
receive the background materials and that they have the opportunity to discuss and complete the
enclosed PSAP Option/Feedback Form by June 16th.
As you know, one of the critical issues in developing a new communication system is the number
and location of dispatch centers. The Policy Planning Committee (PPe), which includes elected
officials from County jurisdictions, would like input from your jurisdiction on this topic. On June
17'", the ppe will be developing recommendations for the County Board. The County Board will
examine and discuss these options on June 220d.
The Project Management Team's Dispatch Work Group has prepared a report that looks at several
options for the future of dispatch operations in Ramsey County. The options range from continuing
with four dispatch centers to developing one countywide center. Several variations for a two-
dispatch center system have also been examined. Materials were presented at the June 3'd
community meeting. The meeting materials are listed below and copies are attached to this
memorandum.
. A yellow PSAP Option/Feedback Form that has several questions for your jurisdiction to
answer regarding dispatch centers/PSAPs.
. A set of overheads from the June 3, 2004, community meeting where the dispatch options were
presented. They provide significant background material that you may use in your discussions.
. The Dispatch Work Group report that provides detailed information on the options considered
by the Work Group.
o A report on the technical and regulatory reasons for moving to a new system in the 800 MHz .
range of the spectrum.
Minnesota's First Home Rule County
printed Oil w:yded paper with a minimum of 10% p05t-r.onsumer CQl\l.enl
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Public Safety Communication I 800 MHz - Dispatch Center Discussion
June 8, 2004
Page 2
The PSAP Option/Feedback Form asks jurisdictions to provide non-binding information about
what the jurisdiction would like to see happen regarding dispatch centers/PSAP locations and the
conditions that the jurisdiction would require to make the location happen. PPC members will use
the feedback they receive at their June 17ih meeting. Therefore, we would like you to return them
to-the County by June 16th. Please use as much space as needed. Our concern is to learn as
much as we can about the preferences of the jurisdictions. (If you have governance or cost
participation concerns, you can identify them in the Feedback Form. In the near future, there will
be a separate discussion about governance and, later, cost participation, where you will be able to
focus on just governance.)
Thank you for you assistance. If you have any questions, please contact me, Project Manager
Paul Kirkwold, or Connie Catlin. Paul would be happy to meet with you if that would be helpful.
Commissioner Jim McDonough
Paul Kirkwold
Connie Catlin
(651) 266-8365
(651) 342-0233
(651) 266-8011
Enclosures
cc:
Ramsey County Board of Commissioners
Policy Planning Committee members
Paut Kirkwold
Connie Catlin
Mary Karcz
Jim.McDonouqh@co.ramsey.mn.us
PLKconsultinq@comcast.net
Connie.Catlin@co.ramsey.mn.us
RECEIVED
JUN - 9 2004
ce
PSCS 800 MHz PROJECT
PSAP/OPTION FEEDBACK FORM
June 2004
CITY OF ARDEN HILLS
The Public Safcty Communication System (PSCP) / 800 MHz Policy Planning Committee is holding a
meeting on June 3 for elected officials from all Ramsey County jurisdictions. The purpose of the
meeting is to provide elected officials a project update in preparation for upcoming discussions and
decisions needed to move forward on implementation.
One of the major decisions to be made is the organizational structure of the Dispatch/Communication
Centers (PSAPs). The Dispatch Work Group has produced a report that identifies 5 options. This
report will be reviewed at the June 3 meeting. At the end of the meeting jurisdictions will be asked to
provide feedback to the Policy Planning Committee for its consideration on June 17.
This form is to be used by jurisdictions to communicate their preferences to the Policy Planning
Committee regarding the fiVePSAP Options identified by the' Dispatch Work Group. Please complete
this form and send it to Sandy May no later than Wednesday, June 16,2004.
The Project Management Team identified the following criteria that it would like each jurisdiction to
consider when discussing both its short-term and long-term policy decisions around PSAPs.
CRITERIA FOR MAKING THE BEST POLICY DECISION.
. Aflfederal requirements are met . ,..
. Appropriate protection for the life and property of our citizens
. Appropriate support for the safety of first responders
. Cost justifiableJbest service for the dollar
. Appropriate long-term approach to managing system/resources
. Increased homeland security by offering appropriate integration and interoperability
. Results in no reduction of service level
. Facilitates continuous cross training/skills development of dispatch staff
. Maintains culture of rcsponder organizations
Ie
PLEASE RESPOND TO THE FOLLOWING QUESTIONS. lfyou would like to respond
electronically you canjind the form on the County WEB site www.co.ramsey.mn.us or ask Sandy May
to email you the form.
1. Does your jurisdiction want to be a subscriber to the Ramsey County Interoperable 800 Base
Radio System? Yes No
Comments:
e
RECEiVED
JUN - 9 2004
(e
PSCS 800 MHz PROJECT
PSAP/OPTION FEEDBACK FORM
June 2004
CITY OF ARDEN HILLS
The Public Safety Communication System (PSCP) / 800 MHz Policy Planning Commit1ee is holding a
meeting on JW1e 3 for elected officials from all Ramsey County jurisdictions. The purpose of the
meeting is to provide elected officials a project update in preparation for upcoming discussions and
decisions needed to move forward on implementation.
One of the major decisions to be made is the organizational structure of the Dispatch/Communication
Centers (PSAPs). The Dispatch Work Group has produced a report that identifies 5 options. This
report will be reviewed at the June 3 meeting. At the end of the mcetingjurisdictions will be asked to
provide fcedback to the Policy Planning Commit1ee for its consideration on June 17.
This form is to be used by jurisdictions to communicate their preferences to thc Policy Planning
Committee regarding the fivePSAPOptions identified by the Dispatch Work Group. Please complete
this form and send it to Sandy May no later than Wednesday, June 16,2004.
The Project Management Team identified the following criteria that it would like each jurisdiction to
consider when discussing both its short-term and long-term policy decisions around PSAPs.
fA:
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CRITERIA FOR MAKING THE BEST POLICY DECISION
All federal requirements arc met
Appropriate protection for the life and propcrty of our citizens
Appropriate support for the safety of first responders
. Cost justifiable/best service for the dollar
. Appropriate long-term approach to managing system/resources
. Increased homeland security by offering appropriate integration and interoperability
. Results in no reduction of service level
. Facilitates continuous cross training/skills development of dispatch staff
. Maintains culture of responder organizations
PLEASE RESPOND TO THE FOLLOWING QUESTIONS. If you would like to respond
electronically you can find the form on the County WEB site www.co.ramseY.mn.us or ask Sandy May
to email you the form.
1. Does your jurisdiction want to be a subscriber to the Ramsey County Interoperable 800 Base
Radio System? Yes No
Comments:
.
2. What is your jurisdiction's preferred dispatch option for operation by Mid 2005?
a.)
Four PSAP - Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
b.) What key factors led to selection of your jurisdiction's preferred option?
c.) Are there any conditions that need to be met for your preferred option?
1.
(e
3. Are there any contingencies or conditions that would make another option acceptable? If so,
what are the conditions by option? l_
" ."
Four PSAP - Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
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(_.
This new system will be in operation for a number of years. Is there an option other than
your preferred option that you might consider in the future?
a.)
Four PSAP - Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
b.) Are there any contingencies or conditions that would have to be met to support your future
choice?
S. Are there any of the 5 options that are not acceptable at all?
a.)
(-
Four PSAP -> Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
b.) What are the reasons the selected model (s) are not acceptable at all?
6. Other Comments:
Name of Jurisdiction
Contact Person
Telephone Number
Email Address
Return form to:
. Sandy May, Ramsey County Manager's Office
'250 Court House, 15 West Kellogg Boulevard
Saint Paul, MN 55102
sandy.may@eo.ramsev.mn.us
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Ramsey County 800 MHz Project
RECEiVED
JUN - 9 2004
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PSAP Structural Options
Prepared by the Dispatch Work Group
May, 2004
CITY OF ARDEN HilLS
Introduction
The Dispatch Work Group was charged with formulating options for the future structure and
operation ofPSAP/Communication Centers in the new Ramsey County 800 MHz radio system. This
document represents their work and summarizes options they deem to be viable. It will describe the
process they engaged to develop the options presented, the costs of each option and some of the
benefits and challenges related to each.
Background
The Dispatch Work group membership consists of the hands-on managers of the current public safety
answering paints "PSAP" and representatives of the Fire and Law Enforcement agencies they serve.
A list of the membership can be found in attachment A.
~
The following steps occurred in order to bring the options presented in this package:
I . Conducted an open forum requesting option ideas from all interested parties
2. Revicwed the statewide Minnesota study on PSAP consolidation and other resources
3. Agreed upon attributes of an effective PSAP based on the feedback from the open forum,
their research and experience
. 4. Developed standards of service and operation based mainly on NFP A standards agreed up on
in 1995 and guidelines of Metropolitan 911 Board
5. Reviewed several options and culled them down to those that were reasonable to achieve
within the time frame and context of the 800 MHz radio system implementation
6. Identified the tasks appropriate to PSAP operation, tasks appropriate to fill in slow activity
periods and which ofthose could be accommodated across all the models
7. Developed the models structurally, including projected 2014 staffing for each and projected
staffing costs.
8. Gathered data regarding the current volume and patterns of volume and workload
requirement by event type, agency and PSAP .
PSAPModeJComparison1.8.doc I
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9. Reviewed each model relative to the Attributes and Service standards to identify benefits and
challenges for consideration of the leaders of the municipalities, agencies and the County
they serve.
Considerations the Dispatch Work Group would like all to keep in mind as this work is conducted:
. Consideration of the human element (employees impacted), the importance of the "family
feeling" of current PSAP teams
. Funding should be equitable, not used to coerce
The options are presented in a format that facilitated comparison. Cost items such as salaries,
benefits, etc. vary from PSAP to PSAP in the current environment. However, for purposes of this
comparison reasonable estimations have been made and applied in the same way to all the options.
Financial and staffing values are not final "budget" estimates, but reasonable placeholders that must
be finalized once a structure is agreed upon and a detailed PSAP design phase is entered in to.
Attributes of operating PSAP models that are important to communities and
Dispatch Work group;
:.
1. Must meet service standards - no difference felt by the public
2. Unique skill groups answering directed calls: Fire, Law Enforcement, EMS, etc.
3. Model must be cost-justifiable
4. Must include plans for handling additional communities' dispatch operations in planning for
space, governance, rnanagernent
Core Functions and Services a PSAP must provide:
2.
3.
4.
5.
6.
7.
.
8
1. Answer 911 Calls (Police, Fire, EMS)
Answer and appropriately process non-emergency or administrative calls
Pre-arrival medical instructions following Clawson pre-arrival instructions model
Answer and process emergency public works and utility emergency calls
Law enforcement service, fire service and EMS service per Standard Dispatch Operating
Procedures for dedicated fire dispatcher to fire service events
Multi-lingual serviccs and prompt access to intcrpreter services consistent with community
needs as dctermined by survey, census and demographic data
cns Entries, Motor vehicle registrations; warrant checks, related public safety ficld support
functions
PSAPModetComparisonl.8.doc 2
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Operating Standards for all PSAP models:
{4t
PSAP managers on the Work Group and other Work Group members agreed that going forward with the
new radio system that which ever PSAP model is subsequently developed that any model adhere to the
following performance standards:
1. Redundancy plan in place that ensures a staffed and operable back up operation within 20
minutes or less after PSAP is disabled
2. Call Taking as a Whole - Calls Answered in three rings or less, 95% of the time
3. 99% of all calls answered in 40 seconds or less
4. 95% of emergency dispatching offire concluded within 60 seconds; Emergency dispatch oflaw
enforcement per S.O.P. based upon type of incident
5. No less than two dispatchers at any time if PSAP provides pre-arrival instructions
6. Transfers of calls from the PSAP to another agency or PSAP must be "warm" transfers; i.e. call
taker on phone with caller until connected with the party being transferred to; call transfer will
not excecd 30 seconds
7. Dedicatcd fire dispatcher assigned for fire incidents and dedicated law enforcement dispatcher
assigned for active life threatening law enforcement events
8. A consistent quality assurance program among PSAP's must be in place
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9. Employees must be sworn civilian uniformed call takers
lO. Written governance policy
Examples of Existing Services That Could Be Provided in PSAP models:
I. Provide information related to restraining orders and family service inquiries.
2. Maintain Lost & Found Pet log and notify Animal Control as needed.
3. Handle North St. Paul after-hours Public Utility calls and page technicians as needed.
4. Monitor North St. Paul Fire Chief and Fire Marshall, while on building inspections.
5. On Call, after hour Public Works call outs and after hours Public Works communications
monitoring
6. Tailorcd verification and response by dispatcher to fire service events
7. Emergency medical priority dispatch (matching EMS request to appropriate BLS or ALS
response)
8. Fire and EMS response plan by geographic zones
9. Running of routine criminal checks (some which are immediately appended to arrest reports)
10. Dispatcher are ClIS certified
(Attachment - E presents additional services provided by Maplewood and Whitc Bcar Lake PSAP's)
.
PSAPModelCompanson 1.8doc 3
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TIlE FIVE PSAP OPTIONS
The tables which follow present five PSAP models and descriptive key elements developed by the
Work Group. The P ASP models presented rely on a generally accepted statistical model for
evaluating the relative number of telephone call takers and radio dispatchers a particular PSAP
requires (see attachments). The modeling sets equivalent parameters for comparative staffing of
PSAP models and, therefore, gives relative, not absolute costs for comparison purposes.
Four PSAP's - Four Sites Agency Service Characteristics
Arden Hills - ALL Services; Falcon Heights - Police & Fire; Gem Lake
~ Police; Lauderdale - Police & Fire; Little Canada - ALL; North Oaks-
ALL; Shoreview - ALL; Vadnais Heights - ALL; White Bear Township
Ramsey County (RC), - Police; Roseville - Police & EMS; New Brighton - ALL; Moundsview
- Police & EMS; Service Area Population: 183,000
SI. Paul - ALL Services; VA - ALL Services; U of M .- Fire & EMS;
State Fairgrounds - Fire & EMS; Roseville ~ Fire; Falcon Heights -
SI. Paul (STP) Medical; Lauderdale - Medical; SI. Paul Service Area Population:
.. 367,000 (not including State Fairgrounds)
Maolewood (MPL) Maplewood - ALL Services; North SI. Paul - ALL Services; Landfall
(Washington Co) - Maplewood; Service Area Population: 49,200
White Bear Lake - ALL Services; Birchwood (Washington Co) _. ALL
Services; White Bear Township - Fire & EMS; Gem Lake - Fire &
While Bear Lake (WBL) EMS; Hugo (Washington Co) - EMS; Dellwood (Washington Co)-
EMS; Portion ofLino Lakes (Anoka Co) - Fire; WBL Service Area
Population: 58,000 -~
re
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Single PSAP - Sin~le Site Agency Service Characteristics
SI. Paul, Ramsey County Sheriffs Office and Contract Cities, White Bear
Consolidated, countywide Lake, Maplewood and North ~!. Paul; Population Served: 657,200
Two PSAP - Common Agency Service Characteristics
Borders
Law Enforcement: Ramsey County Sheriff's Office; White Bear Lake,
Roseville, New Brighton, Mound View, SI. Anthony
Ramsey County and White Fire Service: White Bear Lake, Lake Joharma, LillIe Canada, New
Bear Lake Brighton, Vadnais Heights, Falcon Heights, Roseville Service Area
Population: 241,000
Law Enforcement: SI. Paul, Maplewood, North St. Paul
SI. Paul and Maplcwood Fire Service: SI. Paul, Maplewood, North SI. Paul Service Area
.. Population: 416,200 -.-
Two PSAP - Urban- Agency Service Characteristics
Suburban
Suburban Ramsey County All law enforcement and fire services, not includinp SI. Paul -----.-
City of SI. Paul SI. Paul Police and Fire
Two PSAP - Fire-Law
Enforcement
Agency Service Characteristics
A comprehensive. all inclusive countywide teleconununications unit
operating as a department under Ramsey County government
Responsible for all aspects of radio system management and operations
including; radio, CAD, data!.MDT. telephone service, radio repair
main.~~!!ance and support and PSAP and public serylce operation.
PSAPModclComparisonJ .R.doc 4
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Countywide Consolidated
Two Site
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911ILaw Enforcement Countywide 911 call taking and law enforcement disDatch
Countywide 311 customer service call processing and service tracking.
countywide fire and EMS service dispatch; coordinate and facilitate
emergency ambulance communications within County EMS System
31] /FirefEMSfMRCCIPublic (MRCC function); Countywide Public Service Dispatching (Public
Service Works, Animal Control, Emergency Management, and Parks and
Recreation) Note: White Bear Lake and Maplewood could select to
place police dispatch with center to coordinate their EMS/police/fire
response.
Four PSAP's - Four Sites Functional Organizatiomd Structure
Ramsey County, St. Paul, Each PSAP would operate independently under Countywide PSAP standards
Maplewood, White Bear and be accountable to their existing governing bodies through their current
Lake organizational structures.
Siul!le PSAP-Sinl!le Site Functional Organizational Structure
Representative Governance Body, possibly joint power entity with User Advisory
groups
Countywide PSAP PSAP Administration accountable to Governing Body, IT and CAD supervisor,
(consolidation) Training supervisor and trainers, and Tech Support, Support Services/Staff
Managers for Law Enforcement and FirelEMS Dispatch, Floor Supervision, Call
Taking, Police-Fire-EMSffraffic Dispatch
Two PSAP-Common Functional Organizationa:l Structure
Borders
A countywide communications body would oversee the two site PSAP operations
with appropriate user group input. Each site would maintain its own
Countywide communications directory training supervisor/trainer(s), operations supervisor, floor
Two Independent Sites supervisors, and dispatchers and call takers and operate per County standards. The
St. Paul site would-also maintain CAD/GIS supervisory and technical support staff
for the CAD system.
Ramsey County White Dear would operate their own police and fire channels
Ramsey County and White initially; data functions would be combined upon collocation. Fire paging and
Bear Lake PSAP dispatch would be consolidated following six months of dispatcher training. All
(collocation to dispatching would be consolidated and moved to two-stage dispatching following
consolidation) one year of training.
St. Paul Police and Fire would operate essentially as they currently operate;
Maplewood PolicelFire/EMS would be collocated in same facility, possibly same
St. Paul and Maplewood floor area. Fire paging and dispatch would be consolidated following six months of
PSAP ~ispatcher training.
(collocation to Data functions would be consolidated at time of move.
Maplewood police dispatch may remain separate function due to unique needs of
consolidation) Maplewood PolicelParamedic personnel.
Two PSAP - Urban- Functional Organizational Structure
Suburban
A countywide communications body would oversee the two site PSAP operations
with appropriate user group input Each site would maintain its own
Countywide communications director, training supervisor/trainer, operations supervisor, floor
supervisors, and dispatchers and call takers and operate per County standards. The
St. Paul site would also maintain CAD/GIS supervisory and technical suppOr1 staff
- for the CAD _~ystem.
Suburban Ramsey County Ramsey County, White Bear and MapIewood operate their own police and fue
PSAPModelComparison 1.8.doc 5
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PSAP (collocation leading channels initiaHy; data functions combined upon collocation. Fire paging and
to consolidation) dispatch e consolidated following six months of dispatcher training. - All dispatching
consolidated and moved to two~stage dispatching following one year of training.
City of St. Paul PSAP SL Paul Police and Fire would operate essentially as they currently operate
Two PSAP - Fire-Law Functional Organizational Structure
Enforcement
Ramsey County Public Safety COmnlunications Department under a reftubisbed
OIlS/Office of Emergeucy Management responsible for all public safety/service
related radio, tclephone CADIMDT, Ramsey County TC services, radio system
Countywide infrastructure, St. Paul Police CSM and countywide data communications. PSAP
Consolidation Administration accountable to DlIS/OEM and represents Dept. to User Advisory
Board,. IT and CAD supervisor and support, Training supervisor and trainers, and
Tech Support, Support Services/Staff
911/Law Enforcement UE manager responsible for operation of VB center call taker - dispatcher functions
31I1FireIEMSIMRCC/ Fire manager responsible for Fire/EMS/311IPublic Service center call taking and
Public Service dispatcher functions.
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Key Communication Flows
Four PSAP's- Fonr Sites 911 Call Taking (two stage dispatch in all centers except 4 -PSAP
model
Single PSAP-Single Site Radio Dispatching of Police
Fire radio or EMS provider provides pre-arrival instructions for EMS
Two PSAP-Common Borders May be generic or city specific verbal response to incoming calls
(RCfWBL and STPIMPL) Direct Dispatch or Warm Transfer FirelEMS Calls to Firc!EMS if two
stage dispatch or call transfer required
Two PSAP - Two Site
(SI. PauVRamsey-Suburbs)
911 calls route to UE Center/311 calls to F/E Center
Calls for Firc/EMS services are transferred to FIE Center - as
secondary PSAP
Two PSAP - Fire-I,aw 911 calls are "visible" to 311 operators and can be answered
there
Enforcement 911 Operators arc staffed near LIE dispatchers due to
91 I/Law Enforcement and
311lFire/EMSIMRCC/Public information transfer and the need for caIl backs
Service (PS) EMS calls involve transfer of person, not information
EMS pre-arrival instructions are provided with AMPDS system
MRCC EMS communications, hospital status, medical control
linkages and notification functions provided through FIE Center
MRCC and EMD's cross trained to assist in surges
-- Public Service dispatchers cross trained in respective PS areas
e
Preliminary Statistical PSAP Model- Year 2014
FTE Requirements and Estimated Cost Based Upon "Average"
Total Compensation for 911 Telephone Operator and Radio
Disvatcher Positions Onlv and Estimated Operatin" Exvense
187 Total FTE's - 96 - 9] I Operators; 91 Radio Operators
Estimatcd Total PersolIDel.cost - $12,776,400
Four PSAP's- Four Sites
Ramsey County, St. Paul,
PSAPModelComparisonl.8.doc 6
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Maplewood, White Bear
Lake Estimated Annual Operating Expense - $1,482,000
147 Total FTE's - 79 - 911 Operators; 68 - Radio Operators
Single PSAP-Single Site Estimated Total Personnel Cost - $9,937,200
Estimated Annual Operating Expense - $1,153,000
Two PSAP-Common
Borders 179 Total "IE's - 100 - 911 Operators; 79 Radio Operators
Site 1- Ramsey County and Estimated Total Personnel Cost - $11,946,480
White Bear Lake
Site 2- St. Paul & Maplewood Estimated Annual Operating EXDense - $1,386,000
Two PSAP - Urban- 182 Total FTE's-IOO- 911 Operators; 82' Radio Operators
Suburban Estimated Total Personnel Cost - $12,337,680
Site I - St. Paul Estimated Annual Operating Expense - $1,431,000
Site 2 - Ramsey-Suburbs
Two PSAP - Fire-Law 158 Total FTE's - 79 - 911 Operators; 79 - Radio Operators
Enfonement Estimated Total Personnel Cost - $10,810,800
Site I - 911 fLaw
Enforcement Estimated Annual Operating Expense - $1,254,000
Site 2 -311/FireIEMS/ Note: Data not immediately available to estimate "311" or Public
MRCC/Publie Service Service telephone and radio FTE requirements and operating costs
Staffing projections do not include PSAP Manager/Supervisor; Floor
All Models: or On Duty Supe.rvisor for each shift as may be required for each
model. See Attaclunents Band C for additional details. Operating
expense as average percent of current total operating expenses to
current total PSAP payroll expenses for each PSAP -(11'.6%)
Preliminary Statistical Model- Year 2014
Projected Total Equipmeut Requiremeuts for 911 Telephoue
Operator and Radio Dispatcher Positions Only for Each PSAP
Model
Four PSAP's- Four Sites
Ramsey County, St. Paul,
Maplewood, White Bear 19 - Telephone Positions
Lake 22 - Radio Positions
Single PSAP-Single Site 16 - Telephone Positions
14 - Radio Positions
Two PSAP-Common
Borders
Site I - Ramsey County and 20 - Telephone Positions
White Bear Lake 17 - Radio Positions
Site 2 - St. Paul and
Maplewood
Two PSAP - Urban- 21 ~ Telephone Positions
Suburban 18 - Radio Positions
Site I - St. Paul
Site 2 - Ramsey-Suburbs
Two PSAP -Fire-Law 18 - Telephone Positions
Enforcement 10 - Law Enforcement Radio Positions
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6 - Fire - EMS Radio Positions
Site I - 91l/Law
Enforcement
Site 2 - 311/Fire/EMSI
MRCClPublic Service
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Note: Data not immediately available to estimate "31]" or Public
Service telephone and radio equipment reQuirements
-
2014 PSAP Model Center Equipment Cost's
- Four PSAP and Single Site Models-
(See Attachments D - I - D- 4 for Four PSAP details)
Four PSAP's- Four Sites Single PSAP-Single Site
.-.
$3,776,200 $1,599,400
Four PSAP's- Four Sites Location - Space Lavout
~amsey County (Re), To be identified and constructed
SI. Paul (STP) Griffin Building
Maplewood (MPL) Existing facility
Whitc Bear Lake (WEL) Existing facility
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Location - S
To be identified and constructed
Two PSAP-Common Location - Space Layout
Bo rders
RCIWBL To be identified and constructed
STPIMPL Griffin Building
Two PSAP.-Urban-Suburb Location - Space Lavout
Suburban Ramsey County To be identified and constructed
City of SI. Paul Griffin Building
Two PSAP - Fire-Law Location - Space Layout
Enforcement
91l1Law Enforcement Griffin Building
311/Fire/EMS/MRCClPublic New St. Paul Fire Administration Center to be identified and
LService constructed
Four PSAP's- Four Sites
Trainin!!
e Single PSAP-Single Site
Two PSAP-Two Sites
(RCIWBL and STPIMPL)
Effective initial and ongoing training is a key element to the successful
transition of any PSAP from a conventional radio system to a new
tronked radio system.
All PSAP's will receive minimum Metropolitan Radio Board training (8
PSAPModelComparisonL8.doc 8
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Hours)
Two PSAP - Two Site
(St. PauVRamsey-Suburbs)
All PSAP models provide for at least I .,- 2 FTE's dedicated to ongoing
training and additional FTE's during the first year of transition and cut
over_
Two PSAP - Two Site
911/Law Enforcement and
311/Fire/EMS/MRCC/Public
Service (PS)
All models would develop and implement continuing education based
upon a system wide approach with consistent hours and content
PSAP Elements Requiring Detailed Development in the PSAP Design Phase
Staffing and Scheduling Requirements - The P ASP models presented rely on a generally
accepted statistical model for evaluating the relative number of telephone call takers and radio
dispatchers a particular PSAP requires (See Attachment - R) The modeling while of value in
setting equivalent parameters for the comparative staffing of PSAP's is not able to incorporate
some of the hour by hour, day to day and month to month realities of a PSAP's operation. The
detailed design phase enables the development of more refined staffing requirements and
corresponding scheduling required for actual PSAP design and development. Attachment - D
presents the application of adjustments to the statistical model to reflect a more appropriate
model that with additional data will be completed in the design phase of the selectcd PSAP
model.
Space Requirements - The actual space and physical plant requirements for the selected PSAP
model will be developed following selection of a specific model. A number of variables beyond
the scope and information available to the Work Group make this and element for subsequent
development.
Move Requirements - Move requirements and cut over planning represent a significant effort
and cost beyond the scope of the Work Groups charge but is recognized as and additional
element to be addressed as the detailed design phase moves forward.
Ongoing or Operating Costs - The Work Group stafIreviewed current non-payroll budget or
expense information provided by the four existing PSAP organizations. The differences in each
parent organizations expense and expense allocation practices provide variation. An estimate of
recurring non-payroll operating costs is included based upon the average percentage ofthe sum
of each PSAP's percent of operating costs to total payroll cost. Development of detailed
operating costs will be required once a specific model is identified and direction can be provided
on the expense allocation practices to be applied to the model.
One Time and Capital Costs - The various models share some similar one time and capital
costs. Costs, such as microwave links, towers, furniture, Central Electronic Banks, RF control
stations, CAD servers, radio consoles, telephone units, uninterrupted power supplies, emergency
generators, etc. contribute to the decision both technically and cost wise. For purposes of
understanding the one time PSAP costs, the equipment costs for the "four" PSAP model is
presented for illustration; it is also the most equipment intense option.
PSAPModelComparisont.8.doc 9
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Redundancy and PSAP Back Up Capability - Effective redundancy and PSAP back up
capacity is identified as an essential element and standard for each PSAP model. The selection
of a PSAP model will drive the appropriate redundancy approach and will be integrated into the
detailed design phase, including the costing ofthe redundancy and back up developed. Specific
redundancy and back up capability goes beyond the scope of the Work Group to develop.
Organizational Structure - The Work Group provided a "functional organizational structure"
for consideration, leaving to the Project Management Team and Policy Committee the
responsibility to address Governance and Organizational Structures within the context of the
overall radio system project.
PSAPModelComparisonJ8.doc 10
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Attachment - A
Ramsey County Dispatch Work Group Membership
The Dispatch Work Group (DWG) consists ofkey representatives of Ramsey County Sheriffs
Office, City ofSt. Paul, City of Maplewood and City of White Bear Lake each currently
operating independent public safety answering points (PSAP) dispatching police or fire and
technical and front line users ofPSAP services.
NAME AGENCY e-mail . Phone
Don Smiley, City of St. Paul, Police donald.smiley(O'lci.stoaul. mn.us
1 Ch-air Dept. 651-228-6291
City ofSt. Paul, Emergency til11.Qutlerf&d.stDaul.mn.u$
2 Tim Bntler Connnunications Center 651-266-5890
City nf R.oseville Fire rich.oasawav@o.roseville.mn.us
3 Rich Gasaway Department
City of Maplewood Fire steve.lukin@cLmaolewood.mn,us
4 Steve Lukin, Chief, Department 651-775-73t6
Communications Manager 7 Marsha.Pacolt@>:ci.maolewood.mn.
5 Marsha Pacolt City ofMaptewood us 651-249-2510
Communications. Ramsey Joe. DillenburQOCO.RAMSEY .MN.
6 Joe Dillenberg County Sheriff's Office US 651-490-4538
Connnunications, City of lsells[o}whitebearlake .ora
7 Jolm Sells White Bear Lake 651-429-8547
Under Sheriff; Ramsey John.Luey(<llCO.RAMSEY .MN.US
8 Jolm Luey County Sheriff's Olfice
9 Ron Vegemast Technieal Resource n:e2.emas(ti)skypoirtt.com 952-545-8173
to Jolm Urbach Facilitator iurbach@lalliantconsultinQ.com 952-933-6258
II Cheri Jasinski Facilitator dasinskj(Walliantconsultlno.com 651-291-0607
12 Toni Matanaphy- Facilitator tmalanaohvsora@alliantconsultino 651-291-0607
Sorg _com
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Attachment - B
Preliminary Statistical PSAP Model- Year 20]4
FTE Requirements and Estimated Cost Based Upon "Average" Total Compensation for 911
Telephone Operator and Radio Dispatcher Positions Only
Single City of St. Paul & SPIMPUNSP/SP Law Enforcement Three PSAP's
Consolidaled Remainder of W & Ramsey -Telephone & (SP&Ramsey -
PSAP Four PSAP's Ramsey County CountyfN8l FireJEMS MPL - Wall
Telephone Operatots
Busy Hour (1.0) 17 21 22 22 17 17
2nd Busy Hr{O.91) 16 20 20 20 16 16
least Busy Hour (0.67) 12 14 15 15 12 12
FTE's - Shift Coverage 45 55 57 57 45 45
24n Payroll Fador (1.75) T atal
Telephone Payroll HE's 78.75 96.25 99.75 99.75. 78.75 78.75
Annual Telephone HE Cost @
2080 hours - $54,080/yr/FTE $ 4.258.600 $ 5,205,200 S 5.394,480 $ 5,394,480 S 4,258,800 S 4.258,800
Radio Operators
Busy Hour (1.0) 15 20 18 17 17 18
2nd Busy Hr (0.91) 14 18 17 16 16 17
least Busy Hour (0.67) 10 14 12 12 12 12
- FTE's - Shift Coverage 39 52 47 45 45 47
-\ . 24n Payroll Factor (1.75) Total
Radio Payroll FTE's 68.25 91 82.25 78.75 78.75 82.25
Annual Radio FTE Cost @ 2'080
hours ~ $83;200lyilFTE $ 5.678,400 $ 7,571,200 $ 6,843,200 $ 6,552,000 S 6,552,000 $ 6,843,200
Eslimated Total Personnel Cost
per Model for the year 2014 $ 9,937,200 $ 12,776,400 $ 12.237,680 $ 11,946,480 $ 10,610,800 $ 11,102,000
Estimated Tolal FTE's. 2014 147 187.25 182 178.5 157.5 161
Note: Curreol2004 FTE's in Ramsey County Four PSAP system = 111 FTE's including supervisory personnel
Ar1 assessment of overtime, part time and casual labor costs suggests thai. approxiamtety 7.75 additional FTE equivalent
dispatch/call taker personnel are used in the overall PSAP system annualty to meet work load needs
.
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Attachment - C
RGV:322.:5-21-04
1._
RELATIVE STAFFING LEVELS FOR FOUR PUBLIC SAFETY
DISPATCH CENTERS IN RAMSEY COUNTY
A number of mathematical methods were used to indicate relative staffing levels for six
different dispatching models that might be employed for public safety dispatching in
Ramsey County. These methods were applied to raw data with the assumptions that all
tel~phone and event traffic was arriving and being handled in a random manner at all
times, and that the telephone answering standard for all inbound telephone calls would
be 95% answered in 15 seconds or less, and 99% answered in 40 seconds or less,
during the busier hours of the busiest time periods of the day during the busy month of
the year with six percent more traffic added for future growth in activity levels. It was
further assumed that there would be additional staff for relief periods of 40 minutes per
eight hours for every operator needed at a work station, and that there would be a shift
supervisor in the dispatch centers serving the city of St Paul and the Ramsey County
Sheriffs Office and dependent cities in the county at all times. It was also assumed that
the Ramsey County Sheriffs dispatch center would function in a two-stage manner
rather than the single stage manner as is the existing operation.
The same criteria indicated in the above paragraph were used for all four existing
dispatch centers in Ramsey County so that a relative level of staffing could be indicated
between the six models being evaluated by the Dispatch Work Group.
I~
While the above criteria can be used to indicate relative levels of staffing, the criteria
need some adjustments before a realistic set of data can be determined that can be
used to indicate more appropriate levels of staffing. Both the base data available, and
appropriate adjustments of the data should be reviewed and evaluate carefully before
the actual numbers of each type of workstation and the total numbers of each level of
dispatcher staff are determined.
Following are some typical adjustments to the above criteria that can be used to
suggest appropriate staffing levels for dispatch centers:
1. Establish telephone traffic in average numbers of calls per day and average call
connect time during a year. That can be accomplished by obtaining a total number
of telephone calls for a year and dividing by the number of days in the year, and by
obtaining average call connect time from logging recorders or other call recording
equipment. As an alternate, the average number of calls per day received during an
average month (April for example) may also be used. The average number of
events handled by the dispatch radio operators can also be obtained in a similar
manner.
2. Multiply the average number of telephone calls, and the average number of events
received, per day by 0.14 to obtain the number of telephone calls and events that
are likely to arrive during the busier hour, during the busiest eight-hour time period of .
the day during the busy month of the year. This means that we might have 14% of
the traffic for the average day of the year during the busier hour of the busiest time
PSAPModelComparisonl.S.doc 13
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period during the busy month. That is 3-1/2 times the average hour traffic of 4%
for each of 24 hours in the average day.
3. Apply a factor for elasticity of the telephone answering function. In larger dispatch
centers, telephone calls usually arrive in a random manner, however:
. T elecommunicators tend to shorten conversations during busier times.
. Additional persons including supervisors, and persons on break, can be
asked to pick up some telephone calls during short periods when there is a
very high volume of calls.
. Low priority, long connect time calls can be placed on hold to accept other
inbound telephone calls for short periods of time.
. Sometimes, there is a higher than normal telephone call traffic volume
associated with a major, extraordinary event, and those calls can be handled
with a shorter connect time.
. Seven digit calls are often given a lower priority so that 9-1-1 calls that ring in
later are picked up first before seven digit calls in queue during busier
periods.
For these reasons, it is reasonable to apply an elasticity factor of 0.8 times the call
connect time for telephone calls arriving in a random traffic manner during the busier
times in a dispatch center.
4. The nationally accepted grade of service for public safety answering points for 9-1-1
calls is 90% of calls answered in ten seconds (two rings) or less assuming pure
random call arrival rate and no shortening of connect times, placing persons on hold,
supervisor call answering, etc. On a pure statistical basis, use of this standard will
indicate that a substantial number of calls may not be answered for up to 40
seconds (eight rings) or even 100 seconds (20 rings); however, a 40 second (or
even a 20 second) ring time is actually a rare exception in public safety dispatch
centers with an acceptable level of staffing because of the factors discussed above
under telephone call answering elasticity.
5. A reasonable event handling elasticity factor is 0.85 times the number of new events
arriving per hour during busier hour, of the busiest time period, of busy month. This
is the result of the ability of radio operators, especially in law enforcement
dispatching, to queue low priority events for a time period before qlertingfield
personnel to respond thereby smoothing out the peaks of traffic arriving in a random
manner. The average new event arrival rate is 0.70 times the busier hour rate so
that 0.85 times the busier hour rate is still well above the average arrival rate during
the busiest time period of busy month.
6. An appropriate divisor for law enforcement radio operators in the city of SL Paul
dispatch center is 33 even though most police officers do not yet use MDCs for most
inquiries since there are two information operators available for providing database
lookups separate from the dispatcher radio operators.
PSAPModelComparison 1.8.doc 14
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7. An appropriate divisor for the law enforcement radio operators in the Ramsey
County Sheriffs Office dispatch center, the Maplewood dispatch center and the
White Bear Lake dispatch center is seven since all of these radio operators take
calls from the public, operate the radio, and provide a voice database lookup
service.
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8. The busiest eight-hour time period of the day in Ramsey County public safety
dispatching is from 1500 through 2200 hours. The next busiest eight-hours are the
0900 through 1400 and 2300 through 2400 hours and that is approximately 91% as
busy as the busiest time period. The least busy time period is the 0100 through
0200 hours and the 0700 through 0800 hours and that is approximately 67% as busy
as the busiest time period. For staffing considerations, traffic during the 0300
through 0600 time periods can be ignored.
9. An acceptable shift factor for determining total staff needed is 1.75 times the number
of telecommunicators and radio operators needed at workstations.
Using the criteria described above, for the four existing PSAPs in Ramsey County:
SL Paul PSAP
Busy hour telephone calls 354 @ 82 seconds; use 354 calls @ 66 seconds
Next busy eight hours, 322 calls @ 66 seconds
Least busy period, 237 calls @ 66 seconds
fe
Grade of service of 90% answered in ten seconds:
Busy hour = 10 Telecommunicators
Next busy hour = 9 Telecommunicators
Least busy = 7 Telecommunicators
Total 26 times 1.75 = 45.50 Telecommunicators needed on staff
Busier hour events, busiest time, busy month eVents = 106, use 91
Next busy hour events = 96, use 82
Least busy = 64, use 54
Grade of service, wait to talk on main dispatch pathway less than 10 seconds, 90% of time
Busy hour = 3 police radio operators
Next busy hour = 3 police radio operators
Least busy = 2 police radio operators
Total = 8 times 1.75 = 14 police radio operators needed on staff
Busy hour = 3 fire radio operators
Next busy hour = 3 fire radio operators
Least busy hours = 2 fire radio operators
Total = 8 fire radio operators times 1.75 = 14 fire radio operators needed
Busy hour = 2 information radio operators
Next busy hour = 2 information radio operators
Least busy hours = 1 information operator
.
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,aotal = 5 information radio operators times 1.75 = 8.75 information operators
(~otal St. Paul telecommunicators and radio operators = 82.25 on staff
Ramsey County Sheriff's Dispatch Center
Busier hour events, busiest time, busy month events = 32, use 27
Next busy hour events = 29, use 25
Least busy = 21, use 18
Grade of service, wait to talk on main dispatch pathway less than 10 seconds, 90% of time
Busy hour = 4 FTEs
Next busy hour = 4 FTEs
Least busy = 3 FTEs
Total =11 times 1.75 = 19.25 FTEs
Maplewood-North St. Paul-St. Paul Utilities
Busier hour events, busiest time, busy month events = 13, use 11
Next busy hour events = 12, use 10
Least busy = 9, use 7
Grade of service, wait to talk on main dispatch pathway less than 10 seconds, 90% of time
a(3usy hour = 2 FTEs
~ext busy hour = 2 FTEs
. / Least busy = 1 FTE
Total = 5 times 1.75 = 8.75 FTEs
White Bear Lake
Busier hour events, busiest time, busy month events = 6.4, use 5.4
Next busy hour events = 5.8, use 5
Least busy = 4.3, use 3.6
Grade of service, wait to talk on main dispatch pathway less than 10 seconds, 90% of time
Busy hour = 1 FTE
Next busy hour = 1 FTE
Least busy = 1 FTE
Total = 5 times 1.75 = 5.25 FTEs
TOTAL EMPLOYEES ON STAFF OF ALL FOUR PSAPS = 115.50
. In addition to the above numbers, the city of St. Paul dispatch center should have a shift
supervisor for every shift and that will add 6 supervisors.
" The Ramsey county Sheriff's existing dispatch center has two supervisors.
.." There is no provision for relief operators in any of the above figures.
. . There is no provision for adding operators as telephone and radio traffic increase in the
future.
PSAPModelComparisonL8.doc 16
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Attachment - D - 1 ~
Maplewood PSAP Equipment Cost Estimates
1. Radio Control Consoles
Item Description Qty Each Cost
1A Console Work Position Electronics 3 $ $
18 Central Electronics Bank 1 $ 50,000.00 $ 50,000.00
1C Switch es 4 0 $
10 Logging Audio Circuits 8 Lot $ 38,054.00
1E Backup RF Control Stations 3 $ 5,835.67 $ 17,507.01
1F Subtotal $ 105,561.01
1G Services 70% $ 73,892.71
1H Total Radio Control Consoles $ 179,453.72
2. Antenna Support Structure and Link to Consoles
Item Description Qty Each Cost
2A Support Structure Structural Engineering $ 7,000.00 ~
2B Strengthening Support Structure $ 14,000.00
2C Fiber or other Interconnect Means $ 10,000.00
2D Microwave point-to-Point Link $ 150,000.00
2E Total Support Structure and Link $ 181,000.00
3. Ancillary Items
Item Description Qty Each Cost
3A Five In-building Radio Systems 5 $ 50,000.00 $ 250,000.00
3B Replace 3 CRTS with LCD Console Screens 3 $ 3,347.10 $ 10,041.30
3C Services 55% $ 5,522.72
3D Total Ancillary Items $ 265,564.02
4. Implementation Communications Engineering
4A Total Implementation Communications Engineering $ 24,000.00
'.
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Attachment - D - 2
St. Paul PSAP Equipment Cost Estimates
. 1. Radio Control Consoles
Item Description Oty Each Cost
1A Console Work Position Electronics 11 $ 22,713.46 $ 249,848.06
1B Central Electronics Bank 2 $ 74,539.00 $ 149,078.00
1C Network management Terminal 1 $ 35,000.00 $ 35,000,00
10 Switches 16 Lot $ 16,000.00
1E' Logging Audio Circuits 48 Lot $ 76,108.00
1F Backup RF Control Stations 6 $ 5,835.67 $ 35,014.02
1G Encryption $ 44,000.00
1H Subtotal $ 605,048.08
1J Services 70% $ 423,533,66
~ 1K Work Position Furniture 24 $ 10,000.00 $ 240,000.00
\.....
1L Spares Lot $ 40,000.00
1M Technician Training Lot $ 45,000.00
1N Total Radio Control Consoles $1,353,581.74
2. Antenna Support Structure and Link to Consoles
2A Support Structure Structural Engineering $
2B Antenna Support Structure $
2C Fiber or other Interconnect means $ 10,000.00
2D Microwave Point.to.Point Link $
2E Total Support Strucvture and Link $ 10,000.00
3. Implementation Communicatons Engineering
2A Total Implementation Communications Engineering $ 40,000.00
.
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Attachment - D - 3
(e
White Bear Lake PSAP Equipment Cost Estimates
1. Radio Control Consoles
Item Description Oty Each Cost
1A Console Work Position Electronics 2 $ 22,7.13.46 $ 45,426.92
1B Central Electronics Bank 1 $ 74,539.00 $ 74,539.00
1C Switches 0 0 $ 16,000.00
10 Logging Audio Circuits 8 lot $ 38,054.00
1E Backup RF Control Stations 3 $ 5,835.67 $ 17,507.01
1F Subtotal $ 191,526.93
1G Services 70% $ 134,068.85
1H Total Radio Control Consoles $ 325,595.78
2. Antenna Support Structure and link to Consoles ~
Item . Description Qty Each Cost
2A Support Structure Structural Engineering $ 7,000.00
2B Fiber or other Interconnect Means $ 10,000.00
2C Microwave point-to-Point Link $ 150,000.00
2D Total Support Structure and Link $ 167,000.00
3. Ancillary Items
Item Description Oty Each Cost
3A Total Ancillary Items $
4. Implementation Communications Engineering
4A Total Implementation Communications Engineering $ 24,000.00
e
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Attach ment - D - 4
Ramsey Connty PSAP Eqnipment Cost Estimates
1. Radio Control Consoles
Item Description Qty Each Cost
1A Console Work Position Electronics 6 $ 22,713.46 $ 136,280.76
113 Central Electronics Bank $ 74,539.00 $ 74,539.00
1C Network management Terminal 1 $ 35,000.00 $ 35,000.00
10 Switches 5 Lot $ 16,000.00
1E Logging Audio Circuits 48 Lot $ 76,108.00
1F Backup RF Control Stations 6 $ 5,835.67 $ 35,014.02
1G Encryption $ 44,000.00
1H Subtotal $ 416,941.78
1J Services 70% $ 291,859.25
.(- 1K Work Position Furniture 12 $ 10,000.00 $ 120,000.00
1L Spares Lot $ 30,000.00
/
1M Technician Training Lot $ 45,000.00
1N T olal Radio Control Consotes $ 903,801.03
2. Antenna Support Structure and Link to Consoles
2A. Support Structure Structural Engineering $ 7,000.00
28 Antenna Support Slructure $ 50,000.00
2C Fiber or other Interconnect Means $
20 Microwave Point-to-Point Link $ 200,000,00
2E T olal Support Structure and Link $ 257,000.00
3. Implementation Communications Engineering
3A Totallmplemenlation Communications Engineering $ 35,000.00
.
PSAPModelCompansonl.8.doc 20
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Attachment - E
Services Specific to White Bear Lake and Maplewood PSAP's
not provided in consolidated PSAP settings
Services not I""ided to 'MlL by Dispatch Servi"", not provKIed 10 MaIJlew:>od l1t ospatch Services not ~ded bit Dispalcl1
Mritor inlerrnl andEOderrnl'""",narre
Mer tJ::us TTOitool>iJ of various Oty secuily carraas and J'W'ide after.ffiu's secuily for thE
and II'.<IIT11>iJ SYStems btikil>iJ. MritorBookiI>iJ Rocrns
AucIo and video TTOilool>iJ of bookil>iJ ItlOOl Mritorlntoxilyzer fbJm carrera, for aticer Wid O!slody Visilalioo Ex<:rnr>;Jes and
and olta CClV SYStems in Oty faolities safetv. TTOitorirg
24 IbJ plbIic access and rontact Vlith F\:lIice
lJe!i and assisla1ce; irrrm:lale response to Release..-ooertv and police """"', after tJ::us.
'\\eIk-ins"
Wid O!slody 'vlsitalion Exchirges and
TTOiloril>iJ Harde after tJ::us ,^,,",~n traffic. .
[kx)r and fadlily control for police, fire and 'sitationex~.
EMS ooerations MJ<ilor dild
Mlinlera1Ce and security of key.; to various
Oty fE'l< and pLtlic builcll>iJ faolities for citizer atv~ bocl<gmurlcta:ks
use
24 tvJ access oortrol for oorrrrerdal Vlirel""
caTiers leasil>iJ space and roIlocaled in tre
f'ljjjc Saletv facifily MJnitor in-W1d1>iJ aIarTns
A rarge d other adrinistralive a1d st.HXrt
~ mrd.ded by tre PSAPpre;orrd
mlJd rove to be oontirued
Release property and police fE1OO'!s after
Iuus.
PSAPModeIComparisonl.8.doc 21
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Attachment - F
An Assessment of Curreut Services Provided By Ramsey County PSAP's
" ~
0 >->- -S ro
0 OJ
;: OJ_ ro roOJ
'" c n. -'"
.'!! E ::> OJ ro
Assessment of Current PSAP Services In Ramsey D. ro 0 (j) ~.J
ro cr:O .c
County 2 5
Operating Standards
PSAP.managers on the Work Group and other Work Group members agreed
that going forward with the new radio system that which ever PSAP model is
subsequently developed that any model adhere to the following performance
standards:
Call Taking As A Whole - Calls Answered in three rings or less, 95% of the
time
99% of all calls answered in 40 seconds or less
95% of emergency dispatching of fire concluded within 60 seconds;
Emergency dispatch of law enforcement per S.O.P. based upon type of
incident
No less than two agents at any time ifPSAP provides pre-arrival instructions
Transfers of calls from the PSAP to another agency or PSAP must be
"warm" transfers; i.e. call taker on phone with caller lUltil connected with the
party being transfcrred to; call transfer will not exceed 30 seconds
Dedicated fire dispatcher assigned for fire incidents and for active life
threatening law enforcement events
A consistent quality assurance program among PSAP's must be in
A ents must be sworn civilian uniformed call takers
D
D
I ,-,
I~I I
I Written governance policy
Core Functions and Services
. L~swer 911 Calls (Pol;~~~ Fire, EMS)
~~--]
I~-l
Answer and appropriately process non-emergency or administrative calls
PSAPModclComparison L3.doc 22
DRAFT
Prc-arrival medical instructions following Clawson pre-arrival
instructions model
Answer and process emergency public works and utility emergency calls
Law enforcement service, firc service and EMS service per Standard
Oisoatch Ooeratinlz
Procedures for dedicated fire dis atcher to fire service events
DRAFT
ce
T\
I
Multi-lingual services and prompt access to interpreter services consistent
with community needs as determined by survey, census, demographic
data
CJIS Entries, Motor vchieIeregistrations; warrant cheeks, related public
safety field suooort functions
Additional Common Services
Provide information related to restraining orders and family service inquiries.
lMaintain Lost & FotlIld Pet log and notify Animal Control as needed.
'.
~j
Handle North St. Paul after-hours Public Utility calls and pagc technicians as
needed.
Monitor North St. Paul Fire Chief and Fire Marshall, while on building
inspections.
On Call, after hour Public Works call outs and aftcr hours Public Works
communications monitoring
Emergency medical priority dispatch (matching EMS request to appropriate
BLS or ALS resDonse) .
1::=J
I Fire and EMS response plan by geographic zones
Running of routine criminal checks (some which are immediately appended
to arrest reports)
-
ClL_1
~atcher are ellS certified
PSAPModeIComparison1.8.doc 23
.
Consolidated Dispatch Center Console and Link Costs
5'26-04
.^_. Radio Control Consoles
, . Item Description
1A Console Work Position Electronics
1B Central Electronics Bank
1C Network management Terminal
10 Switches
.
1E Logging Audio Circuits
iF Backup RF Control Stations
1G Encryption
1H Subtotal
1J Services
1K Work Position Furniture
1L Spares
,'-1M Technician Training
, . iN Total Radio Control Consoles
2. Antenna Support Structure and Link to Consoles
2A Support Structure Structural Engineering
2B Antenna Support Structure
2C Fiber or other Interconnect means
2D Microwave Point-to-Point Link
2E Total Support Strucvture and Link
3. Implementation Communicatons Engineering
2A Totatlmplementation Communications Engineering
TOTAL ALL ITEMS
.
Qty
14 $
2 $
1 $
16 Lot
48 lot
6 $
30 $
Each Cost
22,713.46 $ 317,988.44
Lot
74,539^00 $ 149,078.00
35,000^00 $ 35,000.00
$ 16,000.00
$ 76,108.00
5,835.67 $ 35,014.02
$ 44,000.00
$ 673,188.46
70% $ 471,231.92
10,000.00 $ 300,000.00
$ 40,000.00
$ 45,000^00
$1,529,420.38
$
$
$ 10,000.00
$
$ 10,000.00
$ 60,000.00
$1,599,420.38
Lot
SINGLE PSAP
(.
+ Lower initial cost
+ Lower ongoing costs
+ Greatly improved interoperability
+ Governed by joint board, not single entity
+ More efficiency; less response time
+ Police/Fire/EMS might be dispatched by closest unit, even if it is another
jurisdiction, in some cases
+ Pool f personnel resources
+ Consistency in employees
+ Same standards throughout County
+ Professional, dedicated personnel with the same look and education
Individual cities lack local control
Redundancy
-1+ Cities may increase cost
Job functions not related to dispatching that are done by PSAP personnel may
need to be provided in a different manner
Reduced control by cities
Increased impaclto site failures
Hardest on employee transition
Increased reliance on technology that could fail
+ Technological advances enable greater options, i.e., ACD (automatic all
distribution center) systems
Potential loss of esprit de corps (bigger not always better)
+ Call handoffs transparent
Labor negotiation issue
+ WMD - More command and control
+ No double taxation
+/- Availability/geographic location for command staff
(A
\..,
.
1. TWO PSAP MODELS --- ALL MODELS
" ./
ie
'----- ./
-
+ Middle-cost options - all three
+ Greater geographical knowledge
+ Redundancy - short-term improved by passing to second site
Labor negotiation issues, but less than four-model (less problem for St. Paul)
Single governance board more difficult to achieve
TVVO PSAPs - COMMON BORDERS
+ Maplewood/Saint Paul- Fire-based EMS and move to pre-arrival (ease
transition) / Maplewood Police => Fire EMS
+ Provides common border for most common mutual aid partners
+ Entities that work well together stay together
+ If sites properly located, then community-based services could continue. Same
for White Bear Lake/Ramsey County (child exchanges, reports, etc.)
TVVO PSAPs - LAW ENFORCEMENT PSAP and FIRE/EMS PSAP
+
+
+
+
+
+
+
Customized dispatch
Better training in each discipline
Incorporate 311 center
Full-time public service dispatch (Public Works, Parks, etc.)
Physical size for redundancy better accommodated
Less competition for priorities
Cool place to work - increases esprit de corps
Loose instant Police dispatcher to Fire/EMS dispatcher communications
Lowest FTE requirements of the two PSAP models
+/-
TVVO PSAPs - URBAN / SUBURBAN
+/- One governance body - separate management at PSAP
(St. Paul can remain the same; does not change)
+ Composition of 911 calls is different between two PSAPs - customize responses
+ Call volumes more predictable between the two PSAPs
St. Paul may have less back-up capacity
FOUR PSAPs
(e
+ Ultimate flexibility and control for City
Additional costs
Inconsistent standards
+ Additional customized services
+ Short-term redundancy in consoles between PSAPs
No backup in small PSAPs of personnel for heavy emergency
+ Individual entities can raise standards to higher level than group will pay for
+ Human factor -less traumatic
+ Easier implementation
Increased possibility of PSAP failure
+ Decreased impact of single PSAP failure
Politically difficult choice ($)
+ Optimum geographical knowledge
=
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..
ADOPTED FCC RULES
MIGRATION TO 12.5 kHz BANDWIDTH CHANNELS
RECEiVED
JUN - 9 2004
CITY OF ARDEN HIllS
Background
Several years ago, the Federal Communications Commission (FCC) .
promulgated rules related to refarming land mobile radio frequencies below 512
MHz. Those rules were intended to encourage voluntary migration of land
mobile radio users to narrow band, i.e., 12.5 kHz bandwidth, and eventually 6.25
kHz bandwidth, channels.
The FCC ordered that by specific dates all new radio transmitter designs be
capable of operating on 12.5 kHz bandwidth channels, and eventually, 6.25 kHz
bandwidth channels, however, the radios were pennitted toalso be able to
operate with 25 kHz bandwidth. The intent was to encourage users to migrate to
the narrow bandwidth channels over time, while still allowing temporary use of 25
kHz per channels until older 25 kHz bandwidth only radios reached the end of
their useful life. At the time when only 12.5 kHz bandwidth capable radios
remain, users were expected to migrate to 12.5 kHz bandwidth channels.
There has actually been little migration to use of 12.5 kHz channels as users
have continued to use 25 kHz channels since the new narrow band radios will
also operate on 25 kHz bandwidth channels.
The basis for the refanning process was to increase the number of channels
available for land mobile radio communications so that congestion could be
relieved. Since the refarming rule making action by the FCC, congestion has
increased making the need to move to narrow band channels even more
essential.
On July 17, 2003, the FCC published an order that requires that land mobile
radio users below 512 MHz will be forced to migrate to use of 12.5 kHz
bandwidth channels in the near future, and probably to 6.25 kHz bandwidth
channels at a later date.
Summary of Adopted Rules
1. The rules apply to land mobile radio frequencies below 512 MHz. 800 MHz
frequencies are not included.
2. After December 31,2004, the FCC will prohibit the certification for
manufacture of any radio transmitter in the land mobile radio service that is
capable of operating on a 25 kHz bandwidth radio channel.
3. The FCC will prohibit the manufacture or importation of any radio capable of
operating on a 25 kHz bandwidth radio channel after December 31,2007.
4. No land mobile radio user will be able to continue operating radios using 25
kHz of bandwidth in the public safety service after December 31,2017.
{e
5. Licensees operating on 25 kHz of bandwidth are secondary to licensees
operating on 12.5 kHz channels. This means that any licensee on 25 kHz
that interferes with a licensee operating on 12.5 kHz must eliminate the
interference to the 12.5 kHz user. Any licensee on 25 kHz that is interfered
with by a 12.5 kHz licensee must accept the interference.
Likely Direction for Radio Manufacturers
1. land mobile radio manufacturers are likely to stop any further design work on
new radios capable of 25 kHz bandwidth as it will probably no longer be
possible to complete the basic design, complete testing and associated
design modifications, and then complete the FCC certification process before
December 31, 2004. In addition, the demand for analog modulation radios
capable of 25 kHz bandwidth is likely to drop rapidly as users are unlikely to
purchase new 25 kHz bandwidth radios due to the restrictions on new and
modified systems, and because new 25 kHz analog radios may not be at the
end of the useful life before they will need to be replaced by narrow band
radios. A further negative issue on design of new 25 kHz bandwidth radios is
that there is a limited manufacturing cycle available as the radios cannot be
sold after December 31,2007.
i.
,
\...-.'
2. land mobile radio manufacturers are likely to phase out production of
currently certified radios capable of 25 kHz bandwidth as demand drops.
Many existing radio designs are already near the end of the manufacturing
cycle and will be discontinued soon leaving an ever smaller set of radios for
users to choose between.
3. land mobile radio manufacturers will likely concentrate on the design and
manufacture of digital modulation radios because there may be little demand
for 12.5 kHz bandwidth analog modulation radios that have shorter range
than digital modulation radios.
land Mobile Radio User Impact
1. Any land mobile radio user in the Minneapolis-St.Paul region operating below
512 MHz that needs to add a channel to relieve congestion will probably need
to use 12.5 kHz bandwidth channels as there may not be many frequencies
resulting from turn backs from agencies migrating to 800 MHz before only
12.5 kHz radios are available.
2. There will be fewer and fewer analog radios available for purchase operating
on 25 kHz bandwidth, and there will be none after December 31, 2007. All 25
.
:.A kHz bandwidth analog radios will need to be replaced by 12.5 kHz bandwidth
,. radios before December 31,2017. For practical reasons, most of those
radios will need to be replaced well before December 31,2017 as a larger
radio system cannot be changed over in a very short period of time. Since
many radios in government land mobile radio service use are much more
than ten years old, radios purchased between now and December 312007
will need to be replaced while they still have substantial remaining useful life.
All of these issues suggest that government land mobile radio users operating
in bands below 512 MHz should begin planning for migration to a 12.5 kHz
bandwidth system, or to 800 MHz frequencies.
\~
'.
Cost Factors
1. It is possible to use an analog FM modulation radio adjusted to operate within
12.5 kHz of bandwidth; however, range is reduced. For that reason, it is likely
that new radios designed for use in 12.5 kHz of bandwidth will utilize digital
modulation.
2. Digital modulation, 12.5 kHz, APCO 25 compliant portable radios currently
available from one manufacturer has a list price of $2,406 with minimal
accessories and no charger but including sales tax. The same manufacturer
offers a 12.5 kHz, APCO 25 compliant under the dash mount mobile radio at
a list price of $3,342 including sales tax. Buyers making larger quantity
purchases of these radios may be able to negotiate a discount from these list
prices.
3. Negotiated prices for 800 MHz, 12.5 kHz bandwidth radios used in the
regional trunked radio system from the same manufacturer are just over
$1,800 for a portable radio and just over $2,500 for a dash mount mobile
radio. There is an exemption from paying sales taxes on radios used in the
regional 800 MHz trunked radio system until August 1, 2005.
REGIONAL 800 MHz RADIO SYSTEM FEATURES
(e
The new regional 800 MHz trunked radio system is a distributed intra net data
communications system with some radio elements. As a result, this new radio
system can be programmed to perform many functions not previously available in
two-way radio communications. A few of these advanced functions that may be
of value to Ramsey County radio users are:
1. A very high degree of system reliability, with an ability to degrade gracefully
after almost any failure of any part of the system infrastructure.
2. An ability to maintain two-way radio contact with Ramsey County dispatch
center personnel, and with other persons on the radio net, while users roam
throughout nine counties when this is capability needed.
3. The ability to disable a radio when it is lost or stolen.
4. The ability to make a private call to a radio regardless of the talk group
selected on that radio.
5. A greatly increased ability to intercommunicate with radio users from a
different entity when coordination of activities is needed.
(-
"--_/
6. Availability of more locally "owned" talk pathways among radio users, Le., not
all activity needs to be communicated on the dispatch talk pathway. Ramsey
County radio users may add essentially as many talk pathways (talk groups)
as desired on the regional radio network.
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Policy Planning Committee
800 MHz/PUBLIC SAFETY COMMUNICATION SYSTEM
6/3/04
NAME REPRESENTING
m
Commissioner Tony Bennett Ramsey County PSAP
tonv.bennett@co.ramsev.mn.us
651-266-8362
Commissioner Rafael Ortega Ramsey County PSAP
rafaeLe.orteQa@co.ramsev.mn.us
651-266-8361
Deputy Mayor Dennis Flaherty Saint Paul PSAP
dennis.fJahertv@ci.stoauLmn.us
IJean Kame, 651-266-8526)
Council Member Dan Bostrom Saint Paul PSAP
dan.bostrom@ci.stoauLmn.us
(Scott Renstrom, 651-266-8660, 8661)
Council Member Kathy Juenemann Maplewood/North St. Paul PSAP
kathleen.iuenemann@ci.maolewood.mn.us
651-249-2051 (w) 651-771-3670 (h)
Council Member Tom Frazer (no email) White Bear lake PSAP
651-429-0375 (h); 651-429-0145 (w);
651-226-3850; 651-762-9024 (FAX)
Mayor Sue Gehrz Representing the Remaining Suburban
City of Falcon Heights Municipalities
sQehrz@comcast.net
651-641-1229 {h}
Scott Duddeck Representing the Suburban School
ISO 622 School Board Member Districts
sduddeck@msn.com
651-777-7253Ih)
AI Oertwig, Chair Representing the St. Paul School District
ISO 625 School Board
aLoertwiQ@sPPs.orQ
651-767-8160
Commissioner Jim McDonough Non-Voting Member
iim.mcdonouQh@co.ramsev.mn.us
Chair of Policy Planning Committee
651-266-8365
Paul Kirkwold Project Manager
plkconsultinQ@comcast.net
651-342-0233
1_
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Project Management Team
800 MHz/PUBLIC SAFETY COMMUNICATION SYSTEM
6/3/04
.
NAME REPRESENTING --
Bob Fletcher Ramsey County PSAP
Ramsey County Sheriff
bob.f1etcher@co.ramsev.mn.us
(Mary Beseman, 651.266.9308) -
Judd Freed, Director Ramsey County Emergency Services
Emergency Mgmt. & Homeland Security
iudd.freed@co.rilmsev.mn.us
651-266-1014.
Dick Gardell Saint Paul PSAP
St. Paul Asst. Police Chief Saint Paul Police Chief or Designee
dick.Qardell@ci.stpaul.mn.us
651-266-5500
Douglas Holton Saint Paul Fire Chief or Designee
St. Paul Fire Chief Dave Pleasants, Designee
douQlas.holton@ci.stpaul.mn.us dave.pleasants@ci.stpaul.mn.us
651-224-7811 651-228-6212
Dave Thomalla Maplewood/North Saint Paul PSAP
Maplewood Chief of Police
david.thomalla@ci.maplewood.mn.us
651-249-2602
Bob Jacobson, Director Public Safety Representative
New Brighton Public Safety
biacob@cLnew-briQhton.mn.us
651-638-2082
H.W. Schmahl, Captain White Bear Lake PSAP
White Bear Lake Police Department
hschmahl@whitebearlake.orq
651-429-8551
Mike Sommer Ramsey County Chiefs of Police
Mounds View Chief of Police
mike.sommer@ci.mounds-view.mn.us
763-717-4071 ..-
.
Don Smiley Ramsey County Fire Chiefs Assn.
St. Paul Police Department, Fire Liaison
donald.smilev@cLstpaul.mn.us
651-228-6291 --
To Be Determined Public Safety Representative,
Saint Paul School District
To Be Determined Public Safety Representative,
Suburban School Districts
Paul Kirkwold, Chair Project Manager
plkconsultinq@comcast.net
651-342-0233; 651-238-2558 (cell)
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PSCS 800 MHz PROJECT
PSAP/OPTION FEEDBACK FORM
June 2004
The Public Safety Communication System (PSCP) / 800 MHz Policy Planning Committee is holding a
meeting on June 3 for elected officials from all Ramsey County jurisdictions. The purpose of the
meeting is to provide elected officials a proiect update in preparation for upcoming discussions and
dccisions needed to move forward on implementation.
One ofthe major decisions to be made is the organizational structure of the Dispatch/Communication
Centers (PSAPs). The Dispatch Work Group has produced a report that identifies 5 options. This
report will be reviewed at the June 3 meeting. At the end of the meeting jurisdictions will be asked to
provide feedback to the Policy Planning Committee for its consideration on June 17.
This form is to be used by jurisdictions to communicate their preferences to the Policy Planning
Committee regarding the five PSAP Options identified by the Dispatch Work Group. Please complete
this form and send it to Sandy May no later than Wednesday, June 16, 2004.
The Project Management Team identified the following criteria that it would like each jurisdiction to
consider when discussing both its short-term and long-term policy decisions around PSAPs.
CRITERIA FOR MAKING THE BEST POLICY DECISION
. All federal requirements are met
. Appropriate protection for the life and property of our citizens
. Appropriate support for the safety of first responders
. Cost justifiablelbest service for the dollar
. Appropriate long-term approach to managing system/resources
. Increased homeland security by offering appropriate integration and interoperability
. Results in no reduction of service level
. Facilitates continuous cross training/skills development of dispatch staff
. Maintains culture of responder organizations
PLEASE RESPOND TO THE FOLLOWING QUESTIONS. If you would like to respond
electronically you can find the form on the County WEB site www.co.ramsey.mn.us or ask Sandy May
to email you the form.
I. Does your jurisdiction want to be a subscriber to the Ramsey County Interoperable 800 Base
Radio System? Yes No
Comments:
a
.-
ltt
.
\-,
ifl'
'-.'--/
.
What is your jurisdiction's preferred dispatch option for operation by Mid 2005?
a.)
Four PSAP - Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
b.) What key factors led to selection of your jurisdiction's preferred option?
c.) Are there any conditions that need to be met for yout preferred option?
Are there any contingencies or conditions that would make another option acceptable? If so,
what are the conditions by option?
Four PSAP - Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
"
,
"
4. This new system will be in operation for a number of years. Is there an option other than
your preferred option that you might consider in the future?
a.)
Four PSAP - Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
b.) Are there any contingencies or conditions that would have to be met to support your future
choice?
S. Are there any of the 5 options that are not acceptable at all?
~ .
Four PSAP - Four Sites
Single PSAP - Single Site
Two PSAP - Common Borders
Two PSAP - Urban-Suburban
Two PSAP - Fire-Law Enforcement
b.) What are the reasons the selected model (s) are not acceptable at all?
6. Other Comments:
Name of Jurisdiction
Contact Person
Telephone Number
Email Address
Return Form to:
Sandy May, Ramsey County Manager's Office
250 Court House, 15 Wcst Kellogg Boulevard
Saint Paul, MN 55 J 02
o sandy.may(aJ,co.ramsey.mn.us
.
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.~HlLLS .
CIty ot Arden HIlls
Request for Council Action
Prepared by: PH
Depl.: Comm. Dev.
Council Mtg. Date: 6/14/2004
Final Action Needed By: 6/14/2004
Agenda Item Ir,'
Easement to Owest for old City Hall site
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: N.A.
Council Action Request:
Consider granting an easement on the old City Hall site to Owest Communications for location of
telephone cabinets.
Staff Recommendation:
Deny the easement requested by Owest Communications for the old City Hall site at 1450 West Highway
96.
Advisory Commission Action:
Commission
Date
Action
. Supporting Documents (which are attached to this Action Form):
[gJ Memo/Letter:
Staff Report to the City Council - June 14, 2004
Staff Report to the Planning Commission - June 2, 2004
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Materials submitted by Owest Communications
Planning Commission Minute excerpt - June 2, 2004
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
.
MEMORANDUM
DATE:
June 14, 2004
Agenda Item 6.B
TO:
FROM:
Mayor and City Council
Peter Hellegers, City Planner@
SUBJECT:
Qwest Communications
Easement for telephone eabinets
1450 West Highway 96 (former City Hall site)
Requested Action
Robert Wenger ofUlteig Engineers, Ine. on behalf of Qwest Communications has requested an
easement at the former City Hall site, 1450 West Highway 96.
Overview
.
The easement would house two to three telephone cabinets which would serve an area of
approximately eight blocks around the easement site and would provide the service for the new
Ramsey County Partners Public Works Facility on the north side of Highway 96.
In addition to the property for the former City Hall site and the current Maintenance building, the
City also owns another four acres of property to the east terminating just west of the childcare
center. The area of the old City Hall and Maintenance buildings are currently zoned R-l: Single
Family Residential and are guided as Neighborhood Business in the Comprehensive Plan. The
properties directly to the east of the Maintenance building are zoned NB: Neighborhood
Business and guided as Neighborhood Business in the Comprehensive Plan.
Planninl! Commission Discussion
This item was brought before the Planning Commission for discussion at their June 2, 2004
meeting. The Planning Commission had some general concerns about locating an easement on
the City's property, south of Highway 96, when the telephone cabinets would primarily serve the
Ramsey County Partners Public Works Facility on the north side of Highway 96. In addition,
concerns were raised over whether the easement would limit the potential for redevelopment of
\\Earth\Planning\Misc Files\Counci1\06-14-04 CC Memo. Requested easement to Qwest for Old City Hall site.doc
.
Page 1 of2
.
.
.
the City's property and potentially have a negative effect on the value of the property.
Update
Staff has contacted Bruce Thompson with Ramsey County Property Management regarding the
the potential for locating the easement on the north side of Highway 96. Apparently there are
some options for loeating the easement on the north side of Highway 96 although this may
require some modifieation to how the lines enter the building. Mr. Thompson indicated that he
had discussed easement options for the north side of Highway 96 with Qwest and was still open
to discussing those options.
Attachments
6B-l
6B-2
Planning Commission report - June 2, 2004
Planning Commission minute excerpt - June 2, 2004
\\Earth\Planning\M:isc Files\Council\06-14-04 CC Memo - Requested easement to Qwest for Old City Hall site.doc
Page 2 of2
.
Council Meeting - June 14.2004
.
Attachment 6B-l
.
~
~HILLS
MEMORANDUM
.
DATE:
June 2, 2004
PC Agenda Item S.A
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: Qwcst Communications
Easement for telephone cabinets
1450 West Highway 96 (former City Hall site)
Request
Robert Wenger ofUltcig Engineers, Inc. on behalf ofQwest Communications has
requested an easement at the former City Hall site, 1450 West Highway 96.
Overview
The casement would house two to three phone cabinets which would serve an area of
approximately eight blocks around the easement site and would provide the service for
the new Ramsey County Partners Public Works Facility on the north side of Highway 96.
.
Tn addition to the property for the former City Hall site and the current Maintenance
building, the City also owns another four acres of property to the east terminating just
west of the childcare center. The area of the old City Hall and Maintenance buildings are
currently zoned R-l: Single Family Residential and are guided as Neighborhood Business
in the Comprehensive Plan. The properties directly to the east of the Maintenance
building are zoned NB: Neighborhood Business and guided as Neighborhood Business in
the Comprehensive Plan.
Discussion
The area where the easement proposed is part of a property that the City will likely
redevelop in the near future. Tn addition, the easement would be directly to the east of an
existing City trail. The location of the easement of the may affect the location of future
development and may need to be screened from both the homes along Keithson Drive
and any future development at the former City Hall site.
Attachments
5A-l
5A-2
Proposed easement description and survey
Maps and other reference materials regarding the subject property
.
\\Earth\Planning\Planning Commission\PC Miscellaneous\Memo\06-02-04 PC Memo - Requested easement to Qwest fOT Old City
Hall site.doc
Page 1 of 1
.
Planning Commission Meeting
June 2, 2004
.
Attachment SA - 1
.
City of Arden Hills
Attn Peter Hellegers
1245 West Hwy 96
Arden Hills, Minnesota 55112
May 19,2004
.
Hi Peter,
My name is Robert Wenger and I work for Ulteig Engineers, Inc. We obtain
easements and right of way for Qwest Communications. They would like to get an
casement from the City of Arden Hills to place two telephone cabinets. They need a 20
foot by 20 foot easement as shown on the exhibit. These cabinets will be what provide
the telephone service for the new building across Hwy 96. The cabinet sizes are as
follows: 57"X26"X50" high and 80"X54"X60" high. I do all the work, which includes
the survey, and all the papelWork. They are in a hurry to get this service up and running
so it's ready for the new office. Please let me know if the City can grant this easement.
Thank you,
~~p~
.
Robert Wenger
RECEIVED
MAY 2 0 2004
CITY OF ARDEN HILLS
.
UL TEIG ENGINEERS, INC.
www.ulteig.corTl
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Certificate of Survey for: QWEST CORPORATION
Job Number: 41MC304
Location: City of Arden Hills, Ramsey County, Minnesota
See sheet 2 of 2 for legal descriptions
520 I EAST RIVER ROAD
SUITE .308
MINNEAPOLIS, MINNESOTA 55421
PHONE (76.3) 571 -2500 FAX (763) 571- 1 168
EXHIBIT A SHEET OF 2 SHEETS
SCALE: 1"
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w/Cap **14889
B NO.: 204.480
SEC. 22, T. 30 N., R. 23 W.o 4TH PM.
CO.: RAMSEY
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I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED LAND
SURVEYOR UNDER THE LAWS OF THE STATE OF
MINNESO
LI . NO. 14889
UL TEIG ENGINEERS, INC.
520 I EAST RIVER ROAD www.ulteig.com
SUITE .308
MINNEAPOLIS. MINNESOTA 55421
PHONE (76.3) 57 I -2500 FAX (76.3) 57 I - I 168
EXHIBIT A SHEET 2 OF 2 SHEETS
.
Certificate of Survey for: QWEST CORPORATION
Job Number: 41MC304
Location: City of Arden Hills, Ramsey County, Minnesota
Description of Property:
That part of the Northeast Quarter of the Northwest Quarter of Section 22,
Township 30, Range 23, described as follows:
Commencing at a point 80 rods East from the northwest corner of Section
22, Township 30. Range 23; thence running East 147.5 feet; thence south at
right angles 147.5 feet; thence west at right angles 147.5 feet; thence north
to the place of beginning 147.5 feet, except the East 50 feet thereof and
sub ject to use of the North 51 feet thereof for highway purposes.
(Description referenced to C.R. Doc. No. 1490503.)
Description of Easement:
An easement for telecommunication purposes over, under and across the herein
before described property, described as follows:
Commencing ot the northeast corner of said Northwest Quarter of Section 22,
thence South 89 degrees 48 minutes 49 seconds West 1296.50 feet along the
north line of said Northwest Quarter of Section 22; thence South 00 degrees 11
minutes 11 seconds East 51.00 feet to the point of beginning far the easement
to be described; thence continuing South 00 degrees 11 minutes 11 seconds East
20.00 feet; thence North 89 degrees 48 minutes 49 seconds East 30.00 feet;
thence North 00 degrees 11 minutes 11 seconds West 20.00 feet; thence South
89 degrees 48 minutes 49 seconds West 30.00 feet to the point of beginning.
.
Contains 600 square feet, more or less.
JOB NO.: 204.480
SEC. 22, T. 30 N., R. 23 W., 4TH PM.
CO.: RAMSEY
. Planning Commission Meeting
June 2, 2004
.
Attachment SA - 2
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Low Density Residential (LDR) - is the traditional single family
residential land use category. A density range of 3 - 5 units per acre
maximum density is allowed.
Medium Density Residential (MDR) - is the apartment and townhome
land use category providing for density of up to 8 units per acre. Mobile
homes are also in this category.
Hi!!h Densitv Residential (HDR) - is the apartment and townhome land
use category providing for density of up to 12 units per acre. Mobile,
homes are also in this category.
Mixed Residential (MR) - is the category designed to provide for a
variety and mixture of housing types, particularly in the TCAAP area.
This category will allow for those types of units not readily available now
in the city.
The triangular area bounded on the: south by Highway 96, cast by Highway 10,
and the west by 1-35W contains the Arden Manor mobile home neighborhood. As
development in the 1-35W sub-region increases, it is anticipated this area will be
considered for redevelopment. Its location and access characteristics make it an
appropriate site for a commercial and/or industrial use. This evolution ofland
uses is not anticipated to occur from government intervention, but rather private
market forces. It is not expected that any redevelopment will occur within the
next ten years, and the land use designation and zoning are not proposed to be
changed at this time. With development proposals, the city may want to entertain
changing the designation and zoning for commercial and/or industrial uses and
removing the residential designation. Market forces and the pace of development
on TCAAP will determine the timing of this expected change.
t.
NeiKltborltood Busille~~
-
Neighborhood Business designates small, isolated areas for neighborhood
commercial land uses when they are compatible with surrounding residential uses.
Commercial uses that are high traffic generators, noise generators or otherwise
not compatible with residential neighborhoods, are inappropriate. Typically
Neighborhood Business areas will be located on intersections or nodes that arc on
the edge of residential areas, are not desirable sites for housing or have
traditionally been occupied with neighborhood services.
Commercial
Commercial designates areas for a broad range of retail shopping and services to
meet the needs of the community. Compatible uses such as office buildings are
also intended for this area.
City of Arden Hills Comprehensive Plan - 1998
Land Use
Page 18
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R-4: Multiple Dwelling District
B~ 1: limited Business District
B-2: General Business District
B-3: Service Business District
8-4: Retail Cenler District
N-8: Neighborhood Business
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1-1: limited Industrial District
1-2: Genera/Industrial District
I-N: I-FLEX Distrid
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Future Land Use Map
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Future Land Use
D LOR: Low Density Residential
1,.;.;:1 MDR: Medium Density Residential
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. MR: Mixed Residential
_ NB: Neighborl1ood Business
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.
.
.
City of Arden Hills
Attn Peter Hellegers
1245 West Hwy 96
Arden Hills, Minnesota 55112
June 1,2004
Hi Peter,
I checked with the Qwest Engineer on the easement size and they feel they need
a 20 foot by 20 foot to provide room for these cabinets. Also tbe site needs a power
supply on the comer of the concrete slab. They are not sure at this time ifthey will
need a DSL cabinet at the site. That cabinet is 43" by 41" by 63" high. I have sent
a few pictures of standard sites.
Thank you,
xO~-,I? ~
Robert Wenger
.
.
.
.
.
.
.
.
.
.
Council MeetinI! - June 14.2004
.
Attachment 6B-2
.
ARDEN HILLS PLANNING COMMISSION - JUNE 2, 2004
5
Mrs. Arend thanked the Commission and staff for working with them on this request and .
stated they would not oppose a continuance if it might move this application along,
Chair Sand closed the public hearing at 8:22 p.m.
Commissioner Larson asked if Dellwood Avenue would provide access to the MSI
property in the future. Mr. Hellegers rcplied it would not because there was a City park
beyond Dellwood Avenue.
Commissioner Larson requested applicant present a less intrusive variance for the next
meeting.
Commissioner Ricke moved, seconded by Commissioner Larson to table Planning Case
No. 04-12, Mark Arend; Variance; 1301 Cannon Avenue to their next meeting for further
information.
The motion carried unanimously (7,0).
UNFINISHED AND NEW BUSINESS
A.
DISCUSSION ON EASEMENT AT THE FORMER CITY HALL SITE (1450
WEST HIGHWAY 96) FOR TELEPHONE CABINETS TO SERVE THE
RAMSEY COUNTY PARTNERS PUBLIC WORKS FACILITY
.
Mr. Hellegers stated Robert Wegner of Ulteig Engineers, Inc. on behalf of Qwest
Communications has requested an easement at the former City Hall site, 1450 West
Highway 96,
He noted the easement would house two to three phone cabinets, which would serve an
area of approximately eight blocks around the easement site and would provide the
service for the new Ramsey County Partners Public Works Facility on the north side of
Highway 96. In addition to the property for the former City Hall site and the current
Maintenance building, the City also owns another four acres of property to the east
terminating just west of the childcare center. The area of the old City Hall and
Maintenance buildings are currently zoned R-I: Single Family Residential and are
guided as Neighborhood Business in the Comprehensive Plan. The properties directly to
the east of the Maintenance building are zoned NB: Neighborhood Business and guided
as Neighborhood Business in the Comprehensive Plan.
He indicated the area where the easement proposed is part of a property that the City will
likely redevelop in the near future. In addition, the easement would be directly to the east
of an existing City trail. The location of the easement might affect the location of future
development and may need to be screened from both the homes along Keithson Drive
and any future development at the former City Hall site,
Commissioner Ricke asked why the cabinets could not be located on the other side of .
Highway 96 considering that was the area they were serving. Mr. Helleger replied that
was a possibility,
.
.
.
ARDEN HILLS PLANNING COMMISSION - JUNE 2, 2004
6
Commissioner Zimmerman stated this could impact the marketability of the property and
he believed those boxes belonged on the other side of Highway 96 by the Joint
Maintenance Facility.
Commissioner Ricke asked if there was any financial incentive to the City to have this
easement. Mr. Hellegers replied there could be a financial incentive to the City, but it
would not be a significant amount.
Robert Wegner, Ulteig Engineers, me" stated this was to upgrade the telephone service in.
the area. He noted the manhole run was on the south side of the road and they preferred
to have the cabinets located near the manhole. He indicated their main concern was to
find a safe location, He stated the cabinets were expensive and their goal was to get them
as far away from the street as possible.
Chair Sand asked if the boxes emitted any noise. Mr. Wegner replied they did not emit
any nOIse,
Commissioner Ricke asked where the truck access would be. Mr. Wegner replied he
hoped they would be able to park nearby and walk to the site.
Commissioner Ricke asked what the access problem would be on the north side, Mr.
Wegner replied he did not have this information and he was told to look at obtaining an
easement at this location,
Commissioner Zimmerman stated he believed these boxes should be located on the north
side of Highway 96 because that was the area they were servicing.
Commissioner Ricke asked what kind of interest did they have in developing that
property. She believed boxes located at this location would impact any potential future
development.
Mr. Clark stated staff was planning on discussing with the City Council at their July
worksession meeting certain properties for redevelopment, including this property, to
gain a better handle as to Council's priorities.
Chair Sand stated he believed the County should be contacted regarding an easement on
the north side of the property.
Commissioner Modesette indicated if this easement were approved, she wanted the
minimum easement.
Commissioner Larson expressed concern that the maintenance trucks would use the
bituminous trail to gain access to the site.
REPORTS
A,
Planning Commissioners
Commissioner Larson stated he had taken the bus tour with the military last month and it
was an interesting tour.
~
~HlLLS
City of Arden Hills
. Request for Council Action
Prepared by' Murtuza Siddiqui '''"'''
Dep\.: Finance
Council Mtg. Date: 6/14/2004
Final Action Needed By:
Agenda Item I,,,,
Audio Enhancements-Council Chambers
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Approve the installation of new speakers in the Council Chambers
Staff Recommendation:
Staff recommends that the Council consider the option of installing new speakers in the Council
Chambers
Advisory Commission Action:
Commission
Date
Action
Supporting Documents (which are attached to this Action Form):
. [ZJ Memo/Letter:
o Resolution (No_ )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Outlined in the memorandum.
Administrator/Staff Comments:
.
Page 1 of 2
~
~HILLS
MEMORANDUM
.
DATE:
June 8, 2004
Agenda Item 6.C.
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer "I'fI{
SUBJECT: Audio Enhancements - Council Chambers
BACKGROUND:
When the City Hall was built, a system was installed to provide audio and video for Council
Chambers and cable channel 16. In order to improve the video and sound quality, a number of
adjustments were made to the system. Technicians from DS Productions were brought in to
make changes to the system.
.
The following is a summary of adjustments that were made to the system to enhance the sound:
I. Longer microphones were installed in an attempt to place the microphone pickup closer to
the speaker's voice.
2. Three Computerized Equalizers were installed, the Sabine GraphEQ units are designed to
optimize sound coming from the speakers in Council Chambers. They shape the audio
frequencies so that undesirable tones are eliminated, such as feedback. Council Chambers
also underwent an audio spectral analysis, and other adjustments were made to the
amplifiers.
3, A wireless microphone unit was added to the system. Initially, a handheld microphone was
purchased. A technician was hired to integrate the wireless microphone into the two
computers mentioned above,
4, A second wireless clip-on (also known as a lavalier) microphone was later installed. A clip-
on allows the presenter mobility during a meeting, The current microphone is an
inexpensive model, with fair audio quality. When there is a large group in the audience, it is
not always easy to hear the presenter when the clip-on is used. Efforts were made to
improve the clarity of the microphone by making adjustments to the computerized
equalizers and increasing the volume of the microphone being heard through the speakers
above the audience.
S, The AMX system, which controls the loudspeakers was originally programmed to adjust the .
volume of the speakers in council chambers. It was determined that the AMX system would
.
.
.
Memo
City Council
Audio Enhancements - Council Chambers
page 2
be better utilized by re-programming the AMX so that the volume of key microphones could
be adjusted, instead of the overall volume, The sound system was re'programmed with
individual controls for the Lectern, Presentation desk, and Wireless microphone sound
volumes.
The ceiling height in the Chambers and the location of the speakers also present a challenge.
Acoustic panels were placed on the Chamber walls to minimize the echoing effect.
The Council Chambers is also in need of video enhancements. This topic will be introduced to the
Council at a future meeting.
DISCUSSION:
Staff has worked with our cable technician and DS Productions to evaluate the current condition
and have three options to present.
1. Replace the existing ceiling speakers with better quality speakers, Add two rear
speakers by the back windows. Total cost, including labor and material is
approximately $2,100.
2. Do not replace the existing speakers, but install four speakers (two in front and two in
the back). These are high quality public address system speakers. The front speakers
are mounted on the walls on either side of the dais, directed towards the audience. A
second set of speakers will be mounted on the back walls, directed towards the dais,
The existing ceiling speakers will be in use, with their volume turned low. According to
audio experts, optimum speaker placement is on the walls, directed at the audiences'
ears, instead from above. Total cost, including labor and material is approximately
$5,000. DS Productions has indicated to us that the existing amplifier(s) can
accommodate the larger speakers.
3. Replace the current lavalier microphone with a better quality model at an approximate
cost of $1 ,400. Staff would like to defer the decision on this option until a new speaker
system is installed and the current lavlier microphone is tested with the new speakers.
RECOMMENDED ACTION:
Staff recommends that the Council consider the option of installing speakers on the walls at an
estimated cost of$5,000,
. Prepared by: T JM
DepL O&M
Council Mtg. Date: 6/7/2004
Final Action Needed By:
~
~HlLLS
City of Arden Hills
Request for Council Action
Agenda Item I~D
':-",",;O!'j;"''l'
Goose Removal ProQram
Budgeted Amount: $0.00
Actual Amount: $500.00
Funding Source: General BudQet
Council Action Request:
Provide direction to staff regarding the contribution for this year's program and direction for future actions
and budgeting.
Staff Recommendation:
Advisory Commission Action:
Commission
Date
Action
Not
Supporting Documents (which are attached to this Action Form):
. [gJ Memo/Letter:
o Resolulion (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
$500 per year with the funds to coming from the General Budget.
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
MEMORANDUM
.
DATE:
June 3, 2004
Agenda Item 6D
TO:
SUBJECT:
Mayor and Council
Michelle Wolfe, City Administrator
Thorud Mooce, Di=~, of Op,,,"md Mmo'rn""w l\2.-.. ~ .
~
FROM:
Goose Removal Program
BACKGROUND
Staff was requested to follow up on the April 29, 2004 Goose Removal Program letter from the
Lake Johanna Improvement Society. In that letter, the Lake Johanna Improvement Society
requested a $500 contribution to the 2004 Goose Removal Program, This program was initiated
in 1996 and the City has been a contributor since inception. (To staffs knowledge, this has been .
approved administratively in the past and has not been specifically budgeted in the annual
budget.) The overall cost of the Goose Removal Program to the Lake Johanna Improvement
Society is $1,000 per year. This fee includes a set up charge and a fee per goose removed.
The Goose Removal Program is conducted yearly in the spring. The program was developed by
Dr. James Copper at the University of Minnesota. The University of Minnesota is no longer
involved with the program, but Dr. Cooper continues to runs the program as a private company,
His company is licensed by the Minnesota Department of Natural Resources and holds the only
permit for goose removal in the metro area. Staffhas determined that this particular program is
site specific to Lake Johanna and the surrounding lake shore. Since 1996, a total of 549 geese
have been removed from Lake Johanna; adult birds are processed and distributed to a food bank
and the younger birds are relocated, This is the only Goose Removal Program that is currently in
effect in the City of Arden Hills.
COST ESTIMATE
In the past, the City has contributed $500 to the Lake Johanna Improvement Society Goose
Removal Program. Funds have been provided from the City Council General Budgct. The cost
for a city-wide program would be approximately $6,000 per year.
REOUESTED COUNCIL ACTION
Provide direction to City staff regarding the contribution for this year's program and direction for
future actions and budgeting.
.
.
.
.
Memo to Mayor and City Council
June 3, 2004
Goose Removal Program
2
Optional City Council Directives:
1. Approve the $500 contribution for the 2004 Lake Johanna Goose Removal Program.
2. Further study the concept of a city-wide program as part of the 2005 budget process.
3. Both # 1 and #2 above.
4. Budget for the Lake Johanna Goose Removal program and continue to approve for
this specific project until additional requests are received (if ever) and then re,
evaluate with the City Council at that time.
.
~
~~HILLS
City of Arden Hills
Request for Council Action
Prepared by: T JM
Dept.: O&M
Council Mtg. Date: 6/7/2004
Final Action Needed By: 6/7/2004
Agenda Item ~j
2005/2006 Pavement Manaoement Prollram
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
Confirm that the 2005 PMP project will be the Red Fox/Grey Fox neighborhood and that the 2006 PMP
project will be the Ridgewood/Siems neighborhood. Also, authorize the PMP neighborhood notification
process for the 2005 and 2006 PMP designated neighborhoods.
Staff Recommendation:
Advisory Commission Action:
Commission
Date
Action
. Supporting Documents (which are attached to this Action Form):
i2<J Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of2
~
~HILLS
MEMORANDUM
.
DATE:
June 7, 2004
Agenda Item 7 A
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Thomas J. Moore, Director of Operations & Maintenance1b~jjlv
SUBJECT: 2005/2006 Pavement Management Program (PMP)
BACKGROUND
At the April 19, 2004 City Council Work Session, staff proposed a five year (2005 - 2009) PMP
schedule for Council consideration. A consensus was reached by the City Council that the 2005
PMP project will be the Red Fox/Grey Fox neighborhood and that the 2006 PMP project will be .
the RidgewoodlSiems neighborhood,
REOUESTED COUNCIL ACTION
Staff is requesting conformation from the City Council that the 2005 PMP project will be the
Red Fox/Grey Fox neighborhood and that the 2006 PMP project will be the RidgewoodlSiems
neighborhood. Staff is further requesting authorization to precede with the PMP neighborhood
notification process for the 2005 and 2006 PMP designated neighborhoods.
.
.
.
.
~
~~HILLS
MEMORANDUM
DATE: June 12,2004
TO: City Council
Michelle Wolfe, City Administrator
FROM: Scott Clark, Director of Community DevelopmenQ
SUBJECT: City Council! Development Work Session 6/14/04
Staff is proposing the following discussion points for the City Council! Development Team
Work Session on June 14,2004. The items identified for this work session were agreed upon at
the last Development Team Meeting (June 1, 2004),
I) Environmental Insurance- Council has had questions in the past regarding how
environmental liability insurance works, coverage, length of policies, etc. Linda
Belke-Picha, an insurance broker who works with the Marsh Companies, will be
present for questions. It is anticipated that she will make a short, general presentation
discussing this type of insurance and then stand for questions. Staff anticipates this is
the first in a potential series of discussions regarding this particular issue.
2) Questions and Answers- At the May 10, 2004 Council Meeting, the CRR
development group answered the majority of questions that had been compiled by the
Council. There are still a few open questions to be answered and Councilor CRR
may have some additional questions and clarifications. Attached is a draft copy ofthe
responses from the aforementioned meeting.
3) The main discussion at the previous June I, 2004 Devclopment Team Meeting was
review of a proposed amended Interim Devclopment Agreement. Jerry Filla, City
Attorney, gave a presentation regarding potential changes from the original
agreement (which terminates in November of this year) to the proposed. The major
items include: 1) Extension of time until August 31, 2005 to complete the required
actions, It was discussed that this date may be to aggressive and further discussions
would be needed to establish a more realistic date. 2) Amendment of escrow budget.
3) Willingness of CRR to expend additional costs for site characterization studies that
perhaps should be Army responsibility. 4) Moving the status of CRR to Master
Developer (Section 4.D) pursuant to conditions outlined in the Agreement. Direction
on how to proceed and direction on the contents of a new Interim Agreement is
pivotal since the old Agreement will be terminating in November.
\\Earth\Planning\Misc Filcs\TCAAP\Developrnent Team\06-14-04 Council Meeting Insurance Memo.doc
.
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",
D,f>-1"',
CRR AND CITY OF ARDEN HILLS
MAY 10,2004 WORK SESSION NOTES DRAFT
Revised June 10,2004
1) How do the three partners relate to each other in terms of development profit
potential? Does more office development mean that Centex makes less or vice
versa?
c.B.: Rehbein is managing the excavation and environmental clean-up.
Centex will build homes; Ryau will build commercial projects.
S.R.: The partnership splits on the development profits from the land.
Example: A builder buys the land from the partnership, the sales profits are
split 1/3-1/3-1/3.
There arc two layers -land development, then product development. Thcy
make land available to the market after clean-up.
What is the relationship between tbe partners? Can the City have a copy of the
CRR Limited Partnership Agreement that is filed with the State of Delaware?
B.R: We can provide this document. (NOTE: It has since been provided to
the City.)
2)
Does more clean-up mean more business for Rehbein, and therefore more profit
on thc cleanup effort? If so, wby hasn't CRR done more characterization?
B.R.: eRR was under the assumption that the Army would do a good job on
characterization, which they haven't, Parallel studies have been done to the
extent that Tctra Tech was ou site with Plexus when the data was collected,
and then Tetra Tech did their own review of the data.
Note: Additional information on tbis topic is outlined in the letter from the
MPCA dated June 3, 2004 and attached for reference.
What characterization has CRR done personally? It was thought that there would
be parallel studies done with the Army. What changed? See above,
Update: CRR has offered to GSA to do additional characterization studies
this summer if GSA is willing to agree that the value of the work will be
considered in the land transfer negotiations.
CRR kecps saying they are waiting for infonnation from the Guard, the Army,
etc. Do we get information from CRR - or do they have no information? It was
\\Earth\Admin\City Administrator\TCAAP\5-1 0-04 Q&A Responses,doc
-
thought that they were doing a lot of environmental work - but they have"
delivered only items taken from other people's reports,
DA>-4"
At what point will CRR be doing more characterization?
B.R.: CRR needs to be sure to do characterization per MPCA input and
guidelines. We still don't know what those will be.
3) How much cleanup, in dollar terms, do you think there is based on what you
know today?
B,R.: CRR reviewed currently available data, "laid it over" the Vento Plan,
and the best dollar estimate they have at this time is abont $55 million (which
does not include ground water clean up). They feci this is a realistic number
with a + or - factor of $10 million. Insurance plays a role.
What financial/clean-up analysis (exactly) is CRR using to determine whether this
development is viable? Give specific benchmarks.
4) Centex specializes in entry level housing (reference the "Parade of Homes"). How
can you make the Council feel comfortable that Centex can offer mid and upper
level products?
S.R.: What the planning community comes up with will drive decisions - will
have to make sure it's financially viable. Depending on planning outcome
may sell lots to add to diversity and offer different price points. The city
council will ultimately determine design standards and product mix.
.
5) What financial incentive is there for Centex to include other builders? How would
it be structured?
S.R.: it depends on the final product desired, etc. If Centex doesn't build
that product, then they will sell the land to another builder,
6) Why does CRR appear to focus on housing?
B.R.: There is a lot of discussion about housing because of the higher clean-
up standards required. Also, housing was a part of the Vento Plan.
Per the discussion outline provided by CRR, there are approximately 600
gross development acres, with 424 acres net buildable. CRR currently
assumes 212 acres of residential and 212 acres of commercial will be
developed.
7)
What is the industry average revenue/profit potential per foot (yard, acre) of
office vs. residential? Please address this from a City and a developer perspective.
.
IIEarth \Admin ICity Administratorl TCAAPI5-l 0-04 Q&A Responses.doc
e
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.
b~
Profit; At the partnership level, looking at return vs. profit. (Internal Rate '..</1:",..
ofInvestment or IRR desired is 24% return) For a project with this amount ,
of risk many developers would ask for a 30AO% range. S.R.: For housing,
look for approximately a 13% margin before interest and taxes; so net
margin 6-7%, C.B.; Expect 5-10% gross margins; 4% range for net
margins. B.R.: Same general range for net profit. CRR feels that, based on
what we know today, they're about at that level.
8)
With the limited CRR characterization that has been done, are you concerned that
the insurance is either going to be too costly or not be offered due to limited
characterization?
There is a need for additional characterization and also to see the results of
the Phase III Planning process.
9) Council asked that the development team meeting minutes be more informative.
To date there has been little to no improvement, why?
NOTE: This was not specifically discussed at the May 10 meeting but the
reque.st was passed on to the development team and there have been some
positive comments about the improvement in level of detail since then.
10)
Which is more profitable from a developer perspective, high density housing or
lot (single family) development housing? Does CRR have a preference?
It depends where lots are located. What are they near (for example, near the
border with National Guard property,) S.R.: Using some assumptions based
on the Vento Plan; assume range of2/acre to 10/acre in the Perform a, with
an average density of 5/acre. Single family average price $450,000 for 21acre,
with the range $200,000 - _? ($_10/acre)
II) How do you plan to regain the trust of the congressional delegation?
Work as a team with the City, as we did with the Post Office.
When the development team has ideas to take to the congressional delegation,
they should talk with someone at the City (CA, CD Director, and the Mayor first,
at a minimum), Don't trust the team's judgment on these issues.
We acknowledge that there were mistakes make; we will do things differently
in the future.
There are going to be times when lobbying efforts are needed. What procedure
will CRR use (beyond clearing it with staff) to assure the lobbying message is
what the City wants, not necessarily what CRR wants?
\\Earth\Admin\City Administrator\TCAAP\5-10-04 Q&A Responses.doc
12)
How do you plan to regain the trust ofthe National Guard?
~
~
;,;..
.
We need a ncw tactical strategy, which we should develop jointly with the
City,
What has CRR done to develop a relationship with the National Guard prior to the
National Guard presentation and afterwards?
B.R.: We're doing a pretty good job, have had meetings, worked with
Colonel Lord. Captain Nelson was at the FOSET meeting; Bart spoke with
him and they both agreed that more discussion was needed on the topic of
National Guard training activities.
City staff has been asking for information from the Guard and never gets a
response. Mayor Aplikowski indicated that we need to meet soon or call or
write Colonel Lord to again request this informatiou.
S.R.: 'We need to take longer term issues into consideration when planning.
The contract and other items refer to building a relationship with the Guard.
When will that start? It is felt that at Advisory Panel meetings, the development
team has belittled the Guard and Dave Hammemick (this is obvious to many
people at those meetings); there are constant references to "when the Guard
leaves"; and the incident last month, and these are not great ways to build a
relationship.
.
eRR transcribed the tapes from Advisory Panel meetings and found only
one reference by a CRR representative about the Guard. This comment was
regarding the plan for the whole site (which was the focus of much ofthc
meeting's discussion.)
The development team's take on the Guard incident last month was that they were
misunderstood, not liked, etc, The City would have appreciated hearing "It was
my responsibility, and I did not handle it properly." Accept responsibility.
See #11 above.
13) There.is a need to feel an attitude of respect from the development team towards
the Council, residents, the advisory panel, etc. Honesty is also important. It is
understood that there may be strategies or information the team doesn't want to
discuss in public, but there should be ways to indicate that. Instead it has seemed
that dishonesty and less-than-honest approaches are the norm.
14)
Why is our planner (Shardlow) concerned with ensuring maximum profit for
CRR?
.
l\Earth\AdminICity AdministratorITCAAP\5-1 0-04 Q&A Responses.doc
.
.
.
DRAFT
C.B.: We haven not talked to John Shardlow about any design profiles.
S.R.: The only meeting with Shardlow was one that City staff also attended.
The development team has been totally hands-off with Shardlow.
15)
Therewas a statement by a City Council member that CRR, a for-profit company,
was iil the TCAAP arrangement to make a profit. CRR interpreted this is as
members saying they were greedy, yet CRR was surprised that the congressional
delegation could misinterpret anything said during lobbying efforts when CRR
contacted them on the National Guard presentation. Can you explain the lack of
consisteney here?
16)
What do you feel your role as a partner is and how do you feel the City fits into
your definition?
This is not a "typical" developer-City relationship. Per the CRR discussion
outline: necd a relationship based on "Trust, Cooperation, Involvement,
Communication, Respect", See document entitled "TCAAP Reuse Project
May 2004" which lists Roles and Responsibilities and Key Tactics for
Success.
17)
Statements are made that there will be buildings/houses built and done by 2007,
Can you explain how and where this will happen?
No commitments have been made. But this scenario could happen; we are
hoping something is being built in three years.
18) CRR lobbying efforts seem to be reaetive instead of proactive. What
relationships have been developed with the Governor and PCA to assure the State
will sign off on the transfer?
The Development Team and City staff met with the MPCA Commissioner in
September, On December 3 there was a large meeting at the MPCA
ineluding the Development Team, City staff, MPCA, EP A (via phone), Army,
and others. On December 15 the City sent comments to the MPCA
regarding the Phase II study. Bart was able to discuss the project with the
Governor and bring him up to speed. The Development Team, City staff and
the Mayor mct with the Governor's General Counsel to start educating her
about the project, and she also attended the FOSET meeting.
19) How long do you feel CRR will be working on TCAAP before it is completely
developed?
C,B.: In his opinion, it could be 80% complete in 7 to 9 years, with total
build-out in 10-15 years.
\\Earth\Admin\City Administrator\TCAAP\5-10-04 Q&A Responses.doe
DRAFT
20)
The City's view of working with outside groups is different from CRR's. In your
eyes how can this issue be resolved?
.
21) Does CRR really understand the enormity and complex process pertaining to this
land development? And, what guarantees does the City have that CRR is in it for
the long haul?
22) The City requested multiple times of CRR that it wanted to start Phase Ill. What
was the hold up on CRR's part?
23) If the Development Agreement went to a permanent agreement, what ability
would the City have to control situations where the developer and City do not see
eye-to-eye in lobbying efforts and how can these fears be addressed?
See #18 and #11.
24) What has happened to the appraisal done for the City/CRR and public information
laws? The City should have the right to know where we "the City" stand on this
matter. How will the City be involved with negotiations with the GSA?
S.R.: .We don't want to give up a good negotiating position, B.R.: The City
asked for legal information. We understand that the City tends towards
disclosure. The better deal we can get on purchasing the property, the more
dollars are available for amenities, etc. GSA will not disclose their appraisal
information.
.
CRR has not done a property appraisal. They intend to do one, based on the
City's Phase III plan.
Other topics discussed:
Risk - use of insurance, bonding
Question: Insurance on environmental clean-up can now only purchase for 10-
year terms. Used to be 20-30, Why the change? B.R.: But it really hasn't
changed, don't write 20-30 years; but can potentially renew after 10 years.
Question: When do land purchase negotiations begin? B.R.: We will probably
start after the GSA appraisal, but it will be a long process. We will get more
intense when the City's plan is developed, C.B.: Could be a 6-18 month process,
\\EarthlAdmin\City Administrator\TCAAP\5.10.04 Q&A Responses.doc
.
I\Earth\AdminICity AdministratorITCAAPI5-10-04 Q&A Responses.doc
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Minnesota Pollution Control Agency
June 3, 2004
RECEIVED
JUN - 9 2004
Mr. Michael R. Fix
Remedial Project Manager
Twin Cities Army Ammunition Plant
4700 Highway 10- Suite A
Arden Hills, MN 55112 - 3928
CITY OF ARDEN HILLS
Dear Mr. Fix:
As you requested at the meeting on Tuesday, May 18, 2004 at the Arden Hills City Hall, 1
am writing to document the Minnesota Pollution Control Agency's (MPCA) position
regarding future environmental work that will be required on some portions of the Twin
Cities Army Ammunition Plant (TCAAP) property that are being proposed by the Army
for transfer. As you will recall, the discussion at the May 18, 2004 meeting focused
largely on the Phase I and II Environmental Site Assessment (ESA) that has been
conducted by the Army on the property proposed for transfer.
It is the MPCA's position that contamination that has been identified at TCAAP as part
of the Phase II ESA work needs to be addressed by Anny as delineated in MPCA staffs
comments dated October 23, 2003 to the Phase I and II ESA. Absent the proposed early
transfer, MPCA staff would require Anny to address any newly identified contamination
under Section XVI ("Additional Work or Modification to Work") of the Federal Facility
Agreement. Any additional work for newly identified sourcc areas at TCAAP would be
addressed within the Superfund program, consistent with all applicable
CERCLA/MERLA requirements.
However, given Anny's stated intention to transfer the majority of the property addressed
by the Phase I and II ESA as an early transfer under CERCLA Section 120(h)(3), Army
has the option of a) perfonning any additional work for newly identified contaminated
areas prior to the transfer; b) perfonning any additional work for newly identified
contaminated areas after the transfer as long as the landholding federal agency
demonstrates why such data and findings are not necessary before the transfer and that
the property will remain protective of human health and the environment; or c)
negotiating with the transferee the additional work that has been outlined in regulator
comments and certifying as part of the early transfer process that all necessary
investigative or other actions will be taken by the transferce after the transfer. Therefore,
given the conditions of the early transfer process, there is flexibility regarding who
perfonns any additional work that may be required and when such work is conducted.
520 Lafayette Rd. N.; Saint Paul, MN 55155A194; (651) 296-6300 (Voice); (651) 282.5332 (TTY); www.pca.stale.mn.us
St. Paul- Brainerd. Detroit Lakes. Duluth. Mankato. Marshall- Rochester. Willmar
Equal Opportunity Employer. Printed on recycled paper containing at least 20 percent fibers from paper recycled by consumers.
Mr, Michael R, Fix
Page 2
June 3, 2004
.
AB discussed at the May 18, 2004 meeting, these issues can be negotiated between Anny
and the transferee. Ultimately, Anny retains liability associated with any subsequent
work requirements for newly identified areas that exceed the current Anny industrial
cleanup standards.
Please contact Dagmar Romano of my staff at (651) 296-7776, or me at (651) 297-8564
ifthere are questions or you wish to discuss these issues further.
Sincerely,
/'l~l,;.. u ~.---
l ~~~
Michael Kanner
Section Manager
Majors and Remediation Division
MK:csa
cc: Tom Barounis, U.S, EP A, Region 5
Michelle Wolf, City Administrator, Arden Hills
John Hink, Glenn Rehbein Companies
.
.
.
TCAAP Reuse Project
May 2004
cD rJ~ +D ~, ulU){'f
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Public
Private
PARTNERSHIP
Arden Hills:
CRR, LLC
Centex, Rehbein, Ryan
Roles and Responsibilities
City of Arden Hills Private Partner: Centex, Rehbein, Ryan
.
Make land reuse policy decisions
. Facilitate communication internal to the project
fr"'l,t":. , team (City Council, Staff, Developers, Consultants)
c. Y ;;"(1:Coonlim te external PR cotntllunication (f)
. Fund necessary pursuit costs to complete the land
transfer, environmental work and land planning
process
. Work with GSA! Army and city to facilitate land
transfer
. Manage and coordinate the land planning work
- designate controls, design guidelines
- finalize a compo plan amendment
- complete transportation analysis
- adopt infrastructure plan (street, water,
sewer, storm water) designed in partnership with
Private partner
. Work with GSA! Army and private partner to
~facilitate land transfer
Work with Environmental Regulatory agencies to
assure public protection
. Coordinate public input
. Create and encourage public input
.
Participate in Land Planning Process
fvIanage the resolution of environmental issues
Secure necessary environmental insurance coverage
.
.
.
Manage! coordinate state and federal lobbyist
activity
Complete market research by planned product
category (housing, office, industrial, retail, etc.)
.
Key Tactics for Success
. Land Planning, land transfer, environmental work process each outlined and agreed to by City and CRR
---- 13j T.'/eckly city and eRR 11lCetiags-
. Bitlf<ifiiit'ty meetings with City staff, MaycJt, one Council representative"& CRR ~
. Regular Meeting with updates Council every 2 to 3 months
. Timely an unanimous votes of approval by the city council for key approvals along the reuse path
. Excellent project communication to key stakeholders (including project website and quarterly newletter)
TRUST
COOPERATION
INVOLVEMENT
@OF~
~\
COMMUNICATION
'\0 "^ ~e if-
liJ0U.-QjJ(F'
RESPECT
.
C:\\VINNT\Profilcs\jackieG\Local Settings\'femporary Lntemet hlcs\OLK9\TCA_AP Development Project - Roles Responsibiliticsl.doc
Arden Hills City Council- Centex/Rehbein/Ryan
TCAAP Site Development Discussion
CRR has reviewed the questions forwarded by the Council, we have organized those
topics in the following groupings, We have prepared this outline as a suggested
format for our discussion.
'15 e0.
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'S~ 1.
0){\\
May 10, 2004
Overview of Centex/Rehbein/Ryan (CRR) development partncrship
a. Who are the individuals, who does what for the partnership?
b. How do the different ftrms in the partnership earn proftts?
e. ~ Product category proftts: housing, commercial, (typical proftt profilcs)
d. Potential for inclusion of other builders (residential, commercial)
2. City: Developer ... creating a successful development relationship
a. Based on Trust, Cooperation, Involvement, Communication, Respect
b. Reference roles/responsibilities outline
c. . Refcrenee key tactics for success. . brainstorm further
clarifications/ additions to roles/ responsibilitics, tactics, ete.
3. Current CRR Outline ofTCAAP Development Assumptions
a. Approx. 600 gross development acres, 424 acres net buildable
b. 212 acres of residential, 212 acres of commercial
e. Residential, commercial devclopment density?
d. . Cleanup Costs, Environmental Insurance
e. Development Timeline
4, Environmental work process discussion
a. Characterization status
b. Insurance coverage status
c. Reactive vs. proactive on environmental work ptocess
5. Plan to continue working with National Guard, Congressional Dclegation
6. Plan for coordinating lobbying activities between City and Developer
\ \Earth\phnning\Misc Filcs\TCAAP\DeveloprnEllt Tcam\2004\CounciJ - Developer Disc. Agenda 051Q_01.doc
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M,y-17-1004 15:37
From-PETERSON FRAM BERGMAN
G5111S175,
T-114 POOl
F-7B9
,
DRAFT #8
IIlQ
.
INTERIM AGREEMENT
1.0 Parties, THIS INTERIM AGREEMENT is dated the 26,h day of
Au!!ust. 2002, and is entered into by and between the City of Arden Hills, a Minnesota
statutory city (herein "City") and CRR, LLC, a MWl~Delaware limited liability
company ("Developer").
2.0 Recitals,
A. WHEREAS, the Twin City Army Ammunition Plant ("TCAAP Site") is
located in Ramsey County and within the corporate boundaries of the City;
B. WHEREAS, a re-utilization plan for the TCAAP Site has been prepared;
generally illustrates a major area of continuing control and use by the
Minnesota Army National Guard, an area for open space and recreational
use, and an area for residential and commercial use; and is commonly
known as the "Vento Reuse Plan" which is attached hereto as Exhibit A;
c.
WHEREAS, the V,S. Department of the Anny has detennined that
approximately 774 acres (the "Excess Area") of the TeAAP Site are no
longer necessary for V,S, Army purposes, and has reported to the General
Services Administration ("GSA") that the Excess Area is available for
distribution;
.
D, WHEREAS, at tflG present tiHlG, the City anticipates that li61 :lGRlS
Gfthe Excess Area will be conveyed tin the follow;n!!: manner:
1. To the City: 621 A~ ("AH Reuse Area"), lllld tllat IIJ a(lf~S of
tIlG EXCflSS Mila will Ile conveYGo directly to RamsllY Cl*l9ty..!!
depided on Exhibitll.
2. To Ram~ev County: 113 acres ("Rice Creek Corridor Area"),as
gflgeraJly iIImkatt;d Of! Exhibit II atta6Re4 Rtlr4te;
:g. 'JllIIERE.A.S, tits parties are aware tIlat tile V.S, J>~
S@f\'i~G ("PosH>fflce") aDd
3.. To the Minnesota Department of Natural Resource~DNR") Raw
cxpr~ssed an iIll(lfest if! specific f!l;lrtioRS Gfllie l\H Rellst ArGa;
.
MaY-IT-1004 15:38
F,om-PETERSON FRAM BERGMAN
6511181T53
T-124 P003/015 F-T89
. 1';.",40 lIeres ("DNRArea"):
E. WHEREAS, the pot&t1tial P9gt OffirCl-c~DNR 6H8sAul\. should be
integrated with other uses within the AM Reuse Area pursuant to a land use
plan and an infrastructure plan so that property values can be maintained
and/or enhanced and so that any arllas Glwotlld 19 sudl Pest OffirCl--flrtbe
DNR \l8eArea will be developed in a maImer that is compatible with other
uses in the AM Reuse Area;
.
<;Jr:. WHEREAS, the parties agree that those areas of the TCMP Site which
are under the control of the Mirmesota Army National Guard, and which
are illustrated as potential development ltreas on the Vento Reuse Plan
should be taken into consideration when adopting a land use plan and an
infrastructure plan for the AH Reuse Area, even though the MiIUlcsota
Army National Guard will continue to use and control such areas for an
indefinite period of time;
UG.- WHEREAS, the parties agree that the AH Reuse Area will be
developed pursuant to the Vento Reuse Plan, but acknowledge that the
Vento Reuse Plan is a broad framework for development which may need
to be refined when the environmental rt:mediation analysis aDd ~
de.tailed hind use ana infrnstrudure Dlanninl!' for the AH Reuse Area is
completed;
I H., WHEREAS, the City has i>xDressed its wiIJinl!ness to selecte4 the
Developer to be the Master Developer for the redevelopment of the Afl
Reuse Area, subiect to tbe satisfactory comnletion bv Develoner Q~
oblil!'ations pursuant to this Jnlerim Al!'reement. and....fiu:th.tl subject to
the terms and conditions of a Disposition and Development Agreement
("DDA");
.
J.I.
WHEREAS, Developer, al its sole cost and expense, has agreed to lIssist
the City in obtaining a transfer of the AH Reuse Area from the GSA and to
undertake an extensive environmental analysis of the AH Reuse Area in
order to determine if it is economically feasible to proceed with
environmental remediation and redevelopment; and
lQ.
..WHEREAS, the parties wish to enter into an Interim Agreement which
describes the obligations of the parties relating to the transfer of the AH
Reuse Area, the environmental survey and analysis of the AH Reuse Area,
the preparation of a DDA which would become effective upon transfer of
the AH Reuse Area to the City and the preparation of an Amendment to the
~aj-1T-l0D4 15:38
From-PETERSON FRA~ BERG~N
8512181T53
T-114 P 004/015 F-T8e
City's Comprehensive Land Use Plan and official controls for the TCAAP .
Site ("Comprehensive Plan Amendment").
NOW, THEREFORE, in reliance upon and in consideration of the mutual undertakings
herein expressed, City and Developer agree to the following terms and conditions:
3.0 Guidin2 Princioles, The parties acknowledge that the transfer of the AH Reuse
Area; the environmental survey of the All Reuse Area; the preparation of a land
use and infrastructure plan; and the negotiation of the DDA will be a complex and
expensive IUldertaking which will require the cooperation of the parties and the
coordination of activities in order to achieve common goals in a cost effective
manner, Therefore, the parties agree that throughout the term of this Interim
Agreement, their conduct will be governed by the following general principles;
A. Cooperation with each other and sharing of all information obtained in
connection with the tasks defined Iuerein;
B. Full disclosure of activities and dealings with third parties;
C. Accomplishment of tasks in a timely manm:r; and
D,
Avoidance of cost duplications.
.
E, Pursuit of common goals.
F, Compliance with the general development guidelines illustrated on the
Vento Reuse Plan.
4.0 Major Tasks. The following major tasks shall be undertaken and completed by
the parties during the term of this Interim Agreement or any extension thereof.
A. Ne20tiated or Leeislative Transfer of the AD Reuse Area.
I, Develooer Oblieations. Developer shall accomplish the following
tasks:
a. Coordinate meetings between the City and GSA regarding
negotiation of a non-competitive land transfer agreement.
b. Coordinate the negotiations of the parties with the United
States Department of Defense. Department of !he Army
("Army") to minimize !he institutional controls and deed
.
M.y-17-1004 15:38
.
.
.
From-PETERSON FRAM BERGMAN
6511181753
T-114 P.OD5/015 F-789
restrictions which would be incompatible with the City's
proposed Comprehensive Plan Amendment,
c,
Coordinate the negotiations of the parties with the Minnesota
Army National Guard to meet their needs efficiently and
economically.
d.
Formulate and implement strategy to ensure SUPPOlt of
Minnesota's Congressional Delegation.
e.
Advise the City of the status of all negotiations with various
agencies and parties through regular progress reports,
2. City Obli~ations. The City shall accomplish the following tasks:
a, Participate in negotiations and review and comment on any
proposed agreements,
b, Advise the Developer of tht: status of all negotiations with
various agencies and parties through regular progress reports.
8,
Environmental Analvsis of the AH Reuse Area,
I. Developer Obliltations. Developer shall accomplish the fOllowing
tasks:
a. Coordinate negotiations with state and federal regulators to
determine remediation standards which are acceptable to the
parties.
b, Ascertain the status of the Army's remediation efforts and
coordinate negotiations with the Army for the transfer of
remediation responsibility if deemed necessary or appropriate
by the parti es,
c. Compile feasibility stOOystudie~ encompassing
environmental, demolition, infrastructure, market and open
space issues in sufficient detail to Dermit the City to
reasonll.ble Droceed in th.e deveJoDment of---1l
comorehensive plan and official contr.ob. which will be
aDolicable tQ~AH Reuse Area.
May-17-1004 15:39
From-PETERSON FRAM BERGMAN
6511281753
T-124 P006/0IS F-789
d.
Work with insurance carriers to manage environmental risks
and costs through specific pollution liability policies, and in a
mlUUJer that does not expose the City to future environmental
clean-up costs.
.
e. Coordinate financial arrangements and insurance liability to
maximize financing feasibility for redevelopment.
2, City Obli~ations. City shall provide Developer with environmental
data which City has for the AH Reuse Area or which may be
developed as part of the preparation of the City's Comprehensive
Plan Amendment and Infrastructure Plan,
C, Preparation orLand Use and Infrastructure Plan.
I. Developer Oblie8tions. Developer shall accomplish the following
tasks:
a. Collect and analyze site data including:
(I) TCAAP Site information sources to identifY existing
conditions.
.
(2) Building inspection and infrastructure systems
surveys, including location, verificlltion, inventory,
and TCAAP Site condition evaluations.
(3) Research and field investigation results to identifY
system conditions, capacities and constraining
elements of infrasttucture as well as pos.~ible
opportunities for expanded service.
b, Review and Comment. Review and comment on drafts of
the City's Comprehensive Plan Amendment and
Infrastructure Plans as well as the City's economic impact
study relative to possible infrastructure financing,
2, City Oblie:ations. The City shall accomplish the following tasks:
a. Plannine: Consultant, City shall prepare an RFQ and retain a
pllUUJing consultant who shall prepare a Comprehensive Plan
Amendment and Infrastructure Plan for the TCAAP Site to
include the following elements:
.
~.y-II-2004 15:39
.
F,om-PEIERSON FRA~ BERG~AN
6511281153
T-124 P.OOI/OI5 F-IB9
(J)
Official Controls, Design Guidelines, and related
regulatory changes to ensure implementation of the
Comprehensive Plan Amendment.
.
.
(2) Transportation analysis and study.
(3) Preliminary layout of infrastnlcture (street, sewer,
water, and storm water),
b. Financial CODSultant. Retain financial consultant to provide
an economic impact study for the constnlcrion and payment
of public infi"astnlcture improvements for the All Reuse Area.
c, Comprehensive Plan Amendment. Submit Comprehensive
Plan Amendment to Metropolitan Council for review and
approval.
d,
Public Input. Retain the University of Minnesota Design
Center for the American Urban Landscape to conduct
community meetings regarding the reuse of the AH Reuse
Area.
e.
Analytical Data. Review and comment on data collected and
analyzed by Developer.
f. R~ervation of Ril!hts.... The City reseO'es the ri!!bt to
make final decisions. as it d~approDriate. in re!!ard to
the conle.nL,9J Official ~Controb. Desi!!n Guiddines.
Infrastructure Lavout..and Comorelums.ive I~
Amen.dnunts aoJilisable, to the development of the ext.e.s.s
area.
D. Disposition and Development A!!reement.
1. Eulllsiye Rie.At t8 Nee,9tiate. DunnE: the IeI'm 9f this IRterim
f.E:reemeRt, .D9'I'el~alllla"e the ex~h.si\'e Fiellt t9 lIel:ottate
with the City rell:ardiRIl: the aCllui&iROR and de'lelepmeRt of-<<te
.'\H Reuse Area or 3D)' p9rti9R tllereof. Cip,' sball B9t sol~~
entertaiR bids BF JlFBPo~als fr9m third parties in Fel!:ard to
Wstwsition and devel9pmoRt of anvMwIT:DeveloDment Status.
Provided .that the City successfullv ne!!otiates the transfer:..2f
DroDem from,J.b.~&dJ,.r.aJ GM'e.rnmeot for all or a portion of the
M,y-11-1004 15:39
Froo-PETERSON FRAM BERGMAN
6511161T53
T-114 P 006/015 F-169
AH Reuse Area--witlwllt priGr written callsGBt af th@ De>l@lopet"",and .
further nrovided. that the Develoner is not in default und.er.fu
provb.ions of this htterim Aen.em~nt_ or anv amendments
tbereto, the City shall l!:rllnt DevJ;.louer the exdusive .riebt tQ
develop the All ReD.se Area. subitct to the terms and conditions
of the DDA. This exclusive ri2ht to develop is e:rllnted bvfu
~itv in consideration for the fin.ll.!ldal commitment of Develouer
to dllte and in the futur~.
2. Rel!ular Meetinl!.s. The parties shall conduct regularly scheduled
meetings until the initial draft <,f the DDA is prepared and
subsequent meetings as necessary to incorporate data obtained
during the environmental analysis of the AH Reuse Area and the
preparation of the City's Comprehensive Plan Amendment and
Infrastructure Plans.
5,0 Access for Environmental SUrVey. Subject to receipt of approval from the
Federal Government and the Minnesota Anny National Guard, and subjeL.'t to
compliance with the following terms and conditions, Developer shall have the
right to enter the AH Reuse Area for the purposes of inspections and tests:
A.
Developer shall pay for all testing, inspections, studies, or surveys of the
AH Reuse Area. Developer shall keep the AH Reuse Area free and clear of
all liens and shall repair any damage to the AH Reuse Area that is caused
by or in any way connected with said tests, inspections, studies, or surveys,
.
B, Developer shall submit to the City a list of personS and businesses who
shall work on the AH Reuse Area,
C. Developer shall be responsible for initiating, maintaining, and supervising
all safety precautions and programs in connection with any testing work on
the AH Reuse Area as required by the federal government or the City,
D, Developer shall give all notices and comply with all applicable laws,
ordinances, rults, regulations, and lawful orders of any public authority
bearing on the safety of persons or property or their protection from
damages, injury or loss.
E, Developer shall indenmify and hold the City harmless for any damages
caused by Developer's entry onto the All Reuse Area. Developer shaH
provide City with a Certificate of Insurance indicating that Developer is
insured for such risks.
.
.
.
.
M,y-IT-l004 15:39
From-PETERSON FRAM BERGMAN
6511/BlT5l
T-I/4 P.009/015 F-T9i
F.
Comply with other obligations for the AH Reuse Area access as may be
imposed by the federal government.
6.0 City Costs. Subject to the provisions of Section 6.0.(C), Developer ~;hall
reimburse the City for all costs which the City incurs during the term of this
Interim Agreement in the discharge of the dutics hereby imposed on the City
including, but not limited to, engineering, legal, and planning consultants; and
administrative time and expenses incurred by the City; and where deemed
appropriate by the City Council, travel incurred by City Officials occasioned by
attending meetings with third parties at Developer's request (all ht.'rein
"Reimbursable Expenses"), The City's estimated budget for reimbursable
expenses and billing rates is attached as Exhibit G. Changes to estimated budgets
shall be approved by the Developer and the City Administrator.
A. Restricted AccouDt. Upon execution of this Interim Agreement,
Developer shall deposit $100,000 with City which shall be placed in a
restricted account and may only be used by City for reimbursable expenses.
Prior to making a draw on a restricted account, City shall notity Developer.
The notice shall include a documentation of costs incurred. Each time the
balance in the restricted account drops below $50,000, Developer shall
deposit an additional $50,000,
D.
Avoidance of DuplicatioD, City agrees to keep Developer apprised of the
type of reimbursable expenses which are being incurred so that each party
can attempt to avoid a duplication of services and expenses; provided that,
the City, in its sole discretion, may determine which reimbursable costs are
necessary for the City to incur in order to satisty its obligations pursuant to
the terms of this Interim Agreement.
C, Developer Reimbursement. If this Intellm Agreement is terminated by
the City pursuant to the provisions of Section 8.0.(B)(I), and the City,
within three (3) years of such termination, selects another non-
governmental or private sector entity to plan, evaluate or develop all or a
major portion of the AH Reuse Area, the City shall reimbllTSe the
Developer for all or that portion of the planning consultant costs identified
on Exhibit C under the captions "DSU" or "URS Inc, . Planning" which
have been incurred.
7.0 Limitations. This Interim Agreement does not constitute a disposition of property
or any waiver of the exercise of control by the City, Execution of this Interim
Agreement by the City is merely an agreement t(l enter into a period of exclusive
negotiations according to the tenns hereof, reselVing discretion of final approval to
the City as to any Disposition and Development. Agreement and all proceedings
M,y-IT-1004 15:39
From-PETERSON FRAM BERGMAN
6511281T53
T-124 POIO/OI5 F-TB9
and decisions in connection therewith, The City and Developer understand that .
the property in question is currently owned by the United States Government and
that the purpose of this Interim Agreement is to assist in negotiations with said
Government to have the site conveyed to the City on terms and conditions
favorable to the City and for the purposes outlined in this Interim Agreement or as
may be described in a final Disposition and Development Agreement.
8:,0
Term of Al!reement, This Interim Agreement shall b~GemG ~ffeGtiv~ \1pOO
cx~mltiell 9);- C~. and Dll'o'el9flGr ("CemmeBcemeot Date") aAQ shall tllHDinaW-ia
t\\lmty fuur (21) m9nths-froffl ~h Cefflmlm~~m<:nt Datecoutinue from the !1m
hereof until Au!!ust 31. 200~ unless terminated at an earlier date as hereinafter
provided, or extended by murual consent of the palties;,
A, Developer Non-feasibility Determination" If at any time the Developer
determines that the development of the AH Reuse Area is not feasible for
any of the following reasons, Developer can terminate this Interim
Agreement in its sole discretion:
I. Inability to negotiate with government agencies under economical
terms for the disposition and remediation of the AH Reuse Area.
2,
Discovery of environmental conditions not currently anticipated and
remediation costs associated therewith which would make the
development not economically feasible,
.
3, FailUre of the City to adopt a Comprehensive Plan Amendment censistcRt with tlu) Vllat&
Reuse Plan for the AH Reuse Area.
4. Detennination that private development of the AH Reuse Area by
Developer is not feasible.
5. Failure to secure governmental approvals which would allow
environmental remediation and redevelopment to occur.
6.- Failure of Developer and City to agree to proceed with each step of
the proposed planning process, as outlined .on Exhibit D attached
hereto.
B, City Best Interest Determination. If, at any time, the City determines that
it is not in the best interest of the City to obtain the AH Reuse Area fol' any
of the following reasons, City can terminate this Interim Agreement in its
sole discretion:
.
.
.
.
May-I H004 15: 39
From-PETERSON FRAM BERGMAN
651ZZ91753
T-124 POII/OI5 F-ri9
I.
I'. preposal te traRsfer flreJlerl;,' in a manner thatAdions or
~ircumstances__whkh would expose the City to unacceptable
envirenmental remediatien risks,
2. Failure ef Develeper te propese a land develQpment plan NJRsi::tGllt
with Ills Verno Rsu$e Plan fDr the AH Reuse Area aRdtb~t is
consistent with the City's Comprehensive Plan Amendment.!2r~
AH Reuse Area.
3. Failure of City and Developer tD agree to proceed with each step of
the prQpesed planning prQcess, as Qutlined on Exhibit D attached
hereto.
C,
Default. If Developer fails to perform its obligations under Section 6.0, the
City may serve Notice of Default upon tJle Developer, by certified mail,
return receipt requested, The Developer shall have thirty (30) days from
the date of the Notice of Default te cure the default or the City may
tenninate this Interim Agreement. Termination for default pursuant to this
section shall nQI obligate the City to make reimbursements pursua!l1 10
Section 6,O.(C).
9.0 Notice and Correspondence. Any nolice required to be given te either party
shall be in writing and deemed given if personally delivered upon the other party;
or if deposited in the United States mail and sent certified mail, return receipt
requested, postage prepaid and addressed to the other party at the address set forth
belew; or if sent via facsimile transmission during narmal business haurs to the
party to which notice is given at the telephone number listed for fax transmission,
A, Developer. NQtices tQ Developer shall be addressed tQ the parties;
1. Bart Rehbein
President
Glenn Rehbein CQmpanies
8651 Naples Street, N,E,
Blaine, Minnesota 55449
2,
Kent M. CarlsQn
Vice President of Development
Ryan Companies US, Inc.
50 SQuth Tenth Street, Suite 300
Minneapolis, MinnesQta 55403-2012
M'1-17-1004 15:40
From-PETERSON FRAM BERGMAN
SSlllB17Sl
T-114 P.0Il/0IS F-7B9
3.
Dallicl A, B18kc~41JJvr
Centex Homes
12400 White Water Drive, Suite 120
Minnetonka, Minnesota 55343
.
GB, City. Notices to the City shall be addressed to the following party:
1. MF~. Joseph LyncbMicbelle Wol(e
City Administrator
City of AIden Hills
1245 West Highway 96
AIden Hills, Mirmesota 55112
10.0 Entire Al!reement. This Interim Agreement contains the entire agreement of the
parties with respect to the matters covered by this Interim Agreement and no other
statement or representation by any employee, officer or agent of any party, which
is not contained in this Interim Agreement, shall be binding or valid.
11,0 Modification. This Interim Agreement is nol subject to modification except in
writing.
12,0 Interpretation, This Interim Agreement has been negotiated by and between the .
representatives of both panics, all persons knowledgeable in the subject matter of
this Interim Agreement, and each party had the opportunity to have the Interim
Agreement reviewed and drafted by their respective legal counsel. Accordingly,
any rule of law or legal decision that would require interpretation of any
ambiguities in this Interim Agreement against the party that has drafted it is not
applicable and is waived. The provisions of this Interim Agreement shall be
interpreted in a reasonable manner to effect the purpose of the partics and this
Interim Agreement.
13.0 Captions. Titles or captions of sections and paragraphs contained in this Interim
Agreement are inserted only as a matter of convenience and for reference, and in
no way define, limit, extend or describe the scope {If this Interim Agreement or the
intent of any provisions,
14,0 Relationship of Parties. Nothing in this Interim Agreement shaH create a joint
venture, partnership, or principal-agent relationship between the parties.
15.0 Waiver. No waiver of any right or obligation of either party hereto shall be
effective unless in a writing, specifying such waiver, executed by the party against
whom such waiver is sought to be enforced, A waiver by either party of any of its
.
May-I 1-2004 15:40
.
16.0
17,0
18,0
From-PETERSON FRAM 8ER,MAN
6511181153
T-124 P 013/015 F-lle
rights under this Interim Agreement on any occllsion shall not be a bar to the
exercise of the same right on any subsequent occasion or of any other right at the
time.
Counternarts. This Interim Agreement may be executed in two counterparts.
each of which shall be deemed an original, but both of which shall be deemed to
constitute one and the same instrument.
AttorneV's Fees, In the event of any controversy, claim or dispute relating to this
Interim Agreement, or the breach or interpretation thereof, each party shall bear its
own costs,
Further Assurances. The parties each agree to make, execute and deliver such
other documents, and to undertake such other and further acts, as may be
reasonably necessary to cany out the intent of this Interim Agreement,
19,0 Exhibits. The following listed exhibits are attached hereto and incorporated
herein.
A.
. B,
C,
D.
20.0
Exhibit A . Vento Reuse Plan.
Exhibit B - AH Reuse Area.
Exhibit C - City Budget.
Exhibit D . Proposed Planning Process.
Time of Essence. Time is hereby declared to be of the essence of this Interim
Agreement and each and every provision hereto.
21.0 Non-Assil!nability, Developer may not assign their interests in this Interim
Agreement without consent of the City, which shall not be unreasonably withheld,
[REMAINDER OF PACE lNTENTIONALL Y l.EFTDLANK
SIC NATURES BEGIN ON FOLLOWINC PACE]
.
M'j-IT-Z004 15:40
From-PETERSON FRAM BERGMAN
651 U81T53
T-IZ4 P.014/015 F-TI!
IN WITNESS WHEREOF, the parties have hereunto set their hands the day and .
year first above written.
DEVELOPER: CRR,LLC
A MINNESOTA LIMITED LIABILITY
COMPANY
By
By
Printed
Name:
Title:
STATE OF MINNESOTA )
COUNTY OF
)ss
)
On this _ day of ---J before me, a Notary Public
within and for said county, personally appeared , a , and
executed the foregoing instrument and acknowledged that he executed the same by
authority of and on behalfofCRR, LLC,
.
Notary Public
[REMAINDER OF PAGE.INTENTIONALL Y LE~ BLANKl
~lGNATURES COISTINUED ON FOLLOWING PAGEl
.
May-IT-2004 15:40
From-PETERSON FRAM BER"~N
5512181T53
T-114 P015/015 P-T89
.
CITY OF ARDEN HILLS
Dsnnis PmbstJkyerlv Anlikowski
Mayor
lesqlh LynchMichelle Wolfe
City Administrator
STATE OF MINNESOTA )
)ss
COUNTY OF )
On this _ day of , bt:fore me, II Notary Public within
and for said county, personally appeared DSllHis Probsd~everlv Aplikowski and Jo~;eJlB
LyoohMicbelle Wolfe, to me known tobe the Mayor and City Administrator, for the City
of Arden Hills and they executed the foregoing instroment and acknowledged that the
inslnlment was executed by authority of and on behalf of the City of Arden Hills,
.
Notary Public
f~uCl1\1lV1i~'IO.""';
September 30, 2003 (9:47AM)
.
M,y-17-2DD4 15:37
F,om-PETERSON FRAM BERGMAN
6512291753
T-124 P DDI
F-m
WMren t. PeterSoCl
lerornt!" p. Filla
Daniel Witt fr<Jfn
Glenn A. Ikrtman
lohf1 Midlad Miller
MidJiilel T. Obecle
Ste....en H. erur'lS~
Paul W. Fahnlflt'
Camt'rO/\ S. Me ella['ld
P~RSCN,
FRAM YBERGMAN
'Suile 300
70 East Fift h Str~t!:t
SLP,ul,MNS5101.1197 .
'6511291.8955
(651) 22l!.}i53 facsimilr:
~.pfb.pa.'om
PROFESSIONAL ASSOC'ATION
FAX COVER LETTER
Fax Number:
(651) 228-1753
Date:
5-17-0L/-
Time:
Please deliver the following pages to:
,
fYLvLJJ" llJr+
9-"_M"6
From:
15
Total number of pages including this cover letter:
.
File Name: I-t14
Sent by: 'Pail O"~J L
File #/Matter 11
Fax # Sent to: fo3if-S/37
This transmission consists of confidential information which is
intended and designated only for the person named above. If you
receive this transmission by mistake, please call 651-291-8955
(collect) and request the fax operator.
HARD copy TO FOLLOW BY MAIL
YES
----
NO
.
'Al..&O II.i')MlTtIZO INWISCON!IN