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Home My WebLink AboutCCP 06-28-2004 Mayor: Beverly Aplikowski ~ ~HILLS Arden Hills City Council 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.ns Council members: David Grant Brenda Holden Gregg Larson Lois Rem REGULAR MEETING Monday June 28, 2004 Revised City Vision A strong community that values our unique environment, our fiscal soundness. and our tradition as a desirable ci in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. JlIDe 14, 2004 COlIDcil Minutes 3. CONSENT CALENDAR A. Claims and Payroll B. Payment #4: Booster Station C. MOlIDds View High School Golden Jubilee Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order ofbnsiness and considered separately in its normal sequence on the agenda. 4. PUBLIC INQUlRIES/INFORMA TIONAL A. Legislative Update: Representative Char Samuelson Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individnals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS 6. NEW BUSINESS A. Planning Case 04-11: Northwestern College; Site Plan Review for Riley Hall Renovation (Entry Vestibule); 3003 Snelling Avenue North. B. 2004 Neighborhood Meetings Schedule C. Mounds View High School Mustang Club Raffle 7. Unfinished Bnsiness A. 2004 PMP-Edgewater Neighborhood Bid Award: Arnt Construction B. Perry Park Pavilion Bid Award: MC Builders, Inc. CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN Convene Work Session - SCADA Discussion Arden Hills City Council Agenda June 28, 2004 Page 2 Peter Hellegers Michelle Wolfe Murtuza Siddiqui Thomas J Moore Thomas J. Moore Thomas J Moore . . - ~ "^~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 14,2004,7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALI, TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem, and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance DirectorlTreasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; City Engineer, Greg Brown; City Planner, Pete Hellegers; and Recording Secretary, Chris Moksnes. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. May 17, 2004 Work Session Minutes Councilmember Holden requested the following changes: None. Councilmember Grant requested the following changes: None. Councilmember Rcm requested the following changes: None. Councilmember Larson requested the following changes: None. Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. 1 IEarth IAdminlCouncillMinuteslRegular\2004 16-14-04 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2004 2 . B. May 24, 2004 Council Minutes Councilmember Holden requested the following changes: None. Councilmember Grant requested the following changes: None. Councilmember Rem requested the following changes: None. Councilmember Larson requested the following changes: Page 4, first linc should be changed to read: "The motion carried (3-2)." Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the May 17, 2004 Work Session Meeting Minutes as presented, and to approve the May 24, 2004 City Council Meeting Minutes as amended. The motion carried unanimously (5-0). . 3. CONSENT CALENDAR a. Claims and Payroll MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein, The motion carried unanimously (5-0). 4. PUBLIC INOUlRIESIINFORMATIONAL A. Introduction of New Community Development Director Mayor Aplikowski welcomed Scott Clark, Community Development Director. She noted he started his career with the City of Arden Hills on May 22, 2004, with this being his first Council meeting. B. Recol!nition of Anna Dinndorf: Girl Scout Gold Award Recipient Mayor Aplikowski introduced Anna Dinndorf and asked her to speak about the program she used, - Ms. Dinndorf explained she adapted a program she had used herself in elementary school to encourage reading. She said she ran the program at a low-income housing facility in . . - ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2004 3 Maplewood. The children at the facility wrote a story, went through the editing process with their story, and at the end of the class, they had a book to keep. She said she still has books she made and this was a good experience to get started writing. She noted she has been with the same troop in Girl Scouts for 12 years. Mayor Aplikowski presented a certificate to Ms. Dinndorf. 5. PUBLIC HEARINGS None. 6. NEW BUSINESS A. 800 MHz Discussion Ms. Wolfe explained that Ramsey County has been working on a project to acquire 800 MHz County wide. She noted the City has not had an elected official or staff person involved in any of the committees. She said elected officials were invited to a recent meeting, which was held to discuss dispatch center operations. She noted there were five questions posed to each community, which are listed in the meeting packet. She stated she does not feel comfortable advising what the responses should be to the questions. She explained the deadline of June 16 to respond to these questions came up rather suddenly and added that she does not feel prepared to answer them. She suggested it may be sensible to wait until the public safety issues have been resolved before putting forth the City's response. She said the City is planning to be a subscriber, though she said she would like to see a clear definition of what being a subscriber means. She further stated that in terms of answers for the rest of the questions, there are options that could be viable, but are not on the table. She noted that redundancy is an important issue to resolve. She said a report that the St. Paul center is understaffed is an additional concern. At this point based on what she's learned, she stated she feels more information is needed in order to choose an option comfortably. Mayor Aplikowski questioned why the deadline is June 17. Joe Dillenberg, PSAP Manager from the St. Paul Sheriffs Office Dispatch Center, explained that Project Manager Paul Kirkwold is working with grants that have deadlines. Ms. Wolfe stated she was aware of the deadline related to the grants, though she said some City Administrators understood the deadline was set relating to equipment purchases. Mr. Dillenberg confirmed there is an issue with equipment. However, he said, preliminary services could be started. He stated there may be a cost savings in less equipment needed if the decision is to have one PSAP versus the equipment needed for four PSAPs. Councilmember Holden questioned what the cost will be. She said information has been received in regard to the time it will take to handle 911 calls. She noted the City will be ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2004 4 . subsidizing St. Paul's 911 call center, but no figures have been given. She stated this is a concern that must be addressed. Mayor Aplikowski stated that there is speculation the contributions will be a percentage of a large amount, but she said she hasn't been informed of the exact amount. She said she understood the St. Paul Police Department is moving to a new location, and questioned why the equipment wouldn't be purchased for the move. She also questioned who would govern the entire process. Councilmember Larson agreed with Mayor Aplikowski that the costs are not yet spelled out. He said the pcople agree the technology is good and the City needs to move to it, however the material presented by the City Administrator confirms a decision now would be premature. He said with the information given thus far, he does not believe he would prefer a single site. Councilmember Grant commented Arden Hills will need to work with neighboring cities. He agreed with Councilmembers Holden and Larson in that he would like to see figures. He also noted he agreed with earlier comments that he would not prefer a single site. Mr. Dillenberg said a state study found there mayor may not be a savings due to economy differences. He noted the estimated cost for the project has grown roughly $7 million from the original estimates. He said the Sheriffs Department would not want to shoulder any additional . cost. He also commented that the Sheriff does not care for the option to move to the Griffin building. He explained there are noise issues due to the location being in the flight path of Holman Field. He noted that redundancy is essential; the ability to transfer calls to another live call centcr is necessary. He pointed out that there is a difference between the number of calls received by the St. Paul Police Department and Ramsey County Sheriffs, and this would need to be brought into perspective. Mayor Aplikowski commented when this project started, Hennepin County was brought in as an example, as they operate separately. Mr. Dillenberg confirmed and noted tbey were kept separate due to system capacity. Councilmember Holden suggested the City send a message now in the event it cannot be sent later. Ms. Wolfe said a large number of communities will be responding similar to Arden Hills' response, which is that it is not prepared to make a decision. She said New Brighton did not favor having one PSAP. She explained one of the concerns is the governance issue which could impact the cost. She noted White Bear may be interested in consolidation discussions if the governance issue is resolved. Mayor Aplikowski stated she is interested in following through with the process because it is a necessary change due to technology. She said the message the City will give is that it is not interested in just one PSAP center. ., . . - ARDEN HILLS REGULAR CITY COUNCIL MEETlNG MINUTES JUNE ]4,2004 5 Councilmember Grant raised the issue of combining law enforcement and fire departments. Mr. Dillenberg responded the geography should stay as it is. Ms. Wolfe summarized the decision of the Council is that it does not want one station only, and would not opt to split the fire and police departments. She noted the City Administrators have been meeting and have discovered they are on the same page with their preferences. She added that since seven cities are involved in this decision, it would be helpful to decide in a unified vOice. B. Easement at the Former City Hall Site to Owest Mr. Hellegers advised that Robert Wenger of Ulteig Engineers, Inc., on behalf of Qwest Communications, has requested an easement at the former City Hall site on Highway 96. He said the easement would house two or three telephone cabinets which would serve an area of approximately eight blocks around the easement site and would provide the service for the new Ramsey County Partners Public Works Facility on the north side of Highway 96. He noted the City owns the property for the former City Hall site and the current Maintenance building, as well as another four acres of property to the east terminating just west of the childcare center. He stated this item was brought before the Planning Commission for discussion at their June 2, 2004 meeting. He said the Commission had some questions about locating an easement on the City's property, south of Highway 96, when the telephone cabinets would primarily serve the Ramsey County Partners Public Works Facility on the north side of Highway 96. He added that there is a manhole on the south side and it is more convenient to work from there. The other side of the street is being disturbed by construction, which would have to be taken into consideration while working. Ken Asmonson, Qwest Engineer, explained the service is designated for the Ramsey County new building, as well as the old Arsenal area. He noted the capability would exist to serve 30,000 to 40,000 homes or businesses with DSL, phone and enhanced services. He explained where the service originates now and where the cables run. He said the new equipment is fiber. He noted all the facilities are on the south side of Highway 96 now, however Qwest cannot provide customers in this area with enhanced services because of the distance from the office. The existing copper wiring cannot be upgraded, and a fiber cabinet must be placed where the fiber can be converted back to copper. He said he did approach Ramsey County for an easement and they granted an area on the southwest area of their property on Highway 96. He further stated the technicians would be parking on the shoulder at a blind approach off a hill, which would not be safe. He explained that when this office was set up, the Arsenal was still functioning and services were not needed beyond this area. Now it is becoming evident that additional services will be needed. Mayor Aplikowski said she didn't think there would be that many homes and businesses in the area. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2004 6 . Councilmember Larson said he supports the Staff recommendation to deny the easement. He stated there should be adequate room on the County's property to accommodate the cabinets. He suggested Qwest may have to run the cables longer to an adequate site. Mr. Asmonson commented that if the property was sold to businesses, and they were told they could not get enhanced services, they may retract their business. He stated the next closest cabinet is on the comer of Hamline and Highway 96 and is insufficient for the area south of City Hall. Councilmember Grant questioned whether the area granted by the County could be accessed from the parking lot. Mr. Asmonson replied it would be close to the highway and unsafe. Mr. Brown stated he believes the County has more appropriate space that would be safer. Mr. Asmonson said the cabinet must stay close to the road. Mayor Aplikowski asked what the timeline is. Mr. Asmonson replied two weeks. Mr. Brown advised that if traffic is a concern, perhaps Qwest could request the County accommodate the trucks in the paving of the road. He added that there is space on the boulevard for parking. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to deny the easement requested by Qwest Communications for the old City Hall site at 1450 West Highway 96. The motion carried (3-2). (Mayor Aplikowski and Councilmernber Rem) . Mayor Aplikowski stated she would like to work with someone on staff to secure a location on the north side of Highway 96. Mr. Asmonson stated the City's help is not necessary and he would try another avenue. C. Technology Improvements - Council Chambers Mr. Siddiqui summarized the adjustments made to the audio system. He noted that one of the problems is that the ceilings are too high, and the speakers are in the ceiling. He noted staff has worked with the cable coordinator and presented 3 options, which are listed in the memo. He said the second option is to install 4 speakers, and 2 are set up as a demo for this meeting. He pointed out that speakers were set up on either side of the council as a demo. The third option is an add-on feature, he said, which is to replace the current lapel microphone with an enhanced version. He said Staff recommends installing speakers on the walls at a cost of $5,000. He suggested a second lapel microphone be purchased as well, at a cost of$I,400. He explained the speakers were set up earlier in the day to be tested, and a second lapel microphone was added. He said a significant difference was noted. ., . . - ARDEN HILLS REGULAR CITY COUNCiL MEETING MINUTES JUNE 14, 2004 7 Councilmember Holden asked if rear speakers would be too loud. The cable technician explained that when the room is full, it is difficult to hear and the rear speakers would be used in that instance. Mayor Aplikowski said she noted the microphones are more sensitive. Mr. Siddiqui stated that a combination of improvements has made a difference including the microphones being turned up and an enhanced sound system was in use. Councilmember Grant said he supports the suggestion to improve the sound quality and agreed with Staff recommendation. Mayor Aplikowski said she thought four speakers were too many. Ms. Wolfe stated the funding source would be the Cable fund. Councilmember Larson pointed out the aesthetics of the room should be considered, and he advised the display be carefully designed. Mr. Siddiqui responded that the speakers would be a wood tone. He indicated the speakers would be protruding from the wall and pointed out where they would be on the walls. Mayor Aplikowski suggested using only two speakers in the back since that is a dead area for sound. If it is insufficient, more speakers could be added. Mr. Siddiqui noted the cost would be $2,000 less if only two speakers were purchased. Mayor Aplikowski said the cost could be higher due to labor ifthe two speakers were added later versus buying all four now. Councilmember Rem said that since the Council Chambers is built to be pleasing and accommodate citizens, it is wise to add sufficient speakers so everyone can hear. She suggested buying four speakers at once. MOTION: Mayor Aplikowski moved and Councilmember Holden seconded a motion to approve the purchase and installation of new speakers in the Council Chambers at a cost not to exceed $6,400. Councilmember Larson questioned whether an expert provided these suggestions. Mr. Siddiqui replied that DS Productions have been working with the system and made the recommendations. The motion carried unanimously (5-0). D. Goose Removal Program Mr. Moore summarized the information presented in the memo. He stated the Lake Johanna Improvement Society requested a $500 contribution to the 2004 Goose Removal Program. The City has been a contributor since the inception of the program in 1996. He said this has been administratively approved and not been a line item in the budget. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2004 8 . Councilmember Holden inquired why no Councilmember was aware of the program if the City has contributed so many years. Councilmember Larson said he remembered it being approved as a consent item in the past. Councilmember Rem stated she would like to see it as a separate agenda item in future years. She said one reason it should be discussed publicly is that residents on other lakes should be aware that there is a goose removal program and the City could perhaps be of assistance to them. Councilmember Larson stated this should not be a line item budget item. He said it is part of an expenditure that was approved as a consent item. He said he would agree with it being an agenda item to approve the $500 contribution. Ms. Wolfe explained that rather than administratively paying the $500, it was thought the Councilmembers should be on board with it. She said that in the event there are similar requests, staff would like to know how to handle them based on the Council's discussion for this item. MOTION: Councilmember Larson moved and Mayor Aplikowski seconded a motion to budget for the Lake Johanna Goose Removal program and continue to approve for this specific project until additional requests are received (if . ever) and then re-evaluate with the City Council at that time. The motion carried unanimously (5-0). 7. UNFINISHED BUSINESS A. 200512006 Pavement Management Program Mr. Moorc prcsented the 2005-2006 Pavement Management Program, noting at the April 19, 2004 Work Session, Staff proposed a program for consideration. The action requested is to confirm the 2005 PMP project will be the Red Fox/Grey Fox neighborhood and the 2006 PMP project will be the RidgewoodlSiems neighborhood. He said if this is correct, the notification process will begin. Councilmember Grant said he drove through the Red Fox/Grey Fox neighborhood and noted it is in poor condition. In addition, he drove through Snelling Avenue south of Lindey's Park and found that area to be in poor condition as well. Mr. Moore said that area was discussed at the work session. At that time, he explained, it was decided that the commercial district be upgraded next year. He said this allows Staff and Council to rest before going into the residential areas. Mr. Brown said Snelling is being put in a floating project within the neighborhood sections. He said he is aware that it is in poor shape. Ms. Wolfe added the reasoning is that the City is trying to repair streets prior to their need of complete disrepair and total reconstruction. That area south of Snelling is in need oftotal reconstruction, which can be done next year. . . . - ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2004 9 Mr. Moore explained that if a new policy is approved, it will likely be effective January I, 2005. He also noted the notification process will be completed the exact way it was done last year and will follow the same procedure as in the past. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the 200512006 Pavement Management Program, as presented and to approve the commencement of the notification process. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - None. Councilmember Grant - Stated the TCAAP meeting follows the Council meeting. He also stated the electrical box on County Road E has no barrier and is exposed to a traffic hazard. Mr. Hellegers responded a letter had been sent to Xcel Energy, and a second letter will be sent. Councilmember Rem - Stated there is a North Heights neighborhood meeting Wednesday night at 6:00 pm. She also stated there is a mecting Thursday at the MnDOT center at 6:00 p.m. She requested that directions to the MnDOT center be put on the web site. She noted that any unsold tickets for Cclebrating Arden Hills must be into City Hall by June 21, 2004. Councilmember Larson - Stated in reference to the North Heights proposal, he is opposed. He said he believed it is made clear in the zoning ordinance that the applicant must act on the project within a year of acquiring a permit. He said that to approve this project that wouldn't start for 5 or 6 years just so fundraising can begin is inappropriate. He commented that if a project is not worked on within a year, the project should no longer be considered. If a project won't begin for 5 years, it should be brought to Council for reapproval every 6 months. He suggested Staff discuss with the City Attorney the correct procedure. Mr. Hellegers said the procedure is that once the master plan is approved, the time limit is 6 months to get the final PUD. Beyond that, there is a year limitation to get a building permit from the Council. He noted there have been exceptions, but those projects are unique. Mayor Aplikowski sought to clarify that if the builder did not apply for the permit after 1.5 years, it is all null and void. Mr. Hellegers agreed. Mayor Aplikowski questioned that if this project did go forward as proposed, it would need Council action to hold it for "x" number of years and override the normal process. Mr. Hellegers said yes. He pointed out that in six years, there can be many changes, namely in zoning. He said there are variables, and in 4 years there will be a new Comp Plan. ARDEN HILLS REGUlAR CITY COUNCIL MEETmG MINUTES JUNE 14, 2004 10 Mayor Aplikowski questioned if there are changes in the next Comp Plan and this proposal is granted now, would it be grandfathered in. Mr. Hellegers said it would be. Councilmember Larson said he recommends staff and the city attorney discuss the issue and report back. Mayor Aplikowski emphasized the City is not against the church project, but against the time element. Councilmember Holden stated she will not be attending the June work session, and she said for the record, she was echoing Councilmember Larson's comments. Mayor Aplikowski - Stated the hours Councilmembers are going to work at the celebration should be given to Michelle. Ms. Wolfe - stated there are some items that Council was requested to put their input on but she will send an email. She noted a Development Team meeting at 8:00 a.m. Tuesday. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:15 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, June 28, 2004 at 7:00 p.m. in the Arden Hills Council Chambers. . . - ~ ~HILLS City of Arden Hills Request for COlIDCil Action Prepared by: Murtuza Siddiqui .~ Depl.: Finance .s Council Mtg. Date: June 28, 2004 Final Action Needed By:June 28, 2004 . , Council Action Request: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. - Claims and Payroll Advisory Commission Action: Commission Date ;----- Planning PTRC . Supporting Documents (which are attached to this Action Form): o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Payroll and Claims Reports Financial Implications: Payroll #13 Total Cost $51,909.24 Claims Total $156,268.97 Administrator/Staff Comments: - Agenda Item Claims & Pavroll Budgeted Amount: Actual Amount: Funding Source: ....................................................................................................................==.......................................................... Action ....'"""'._..'"'...""""..'"....u.,.............,..,......_.................__.....__.__...,._.,........._.......... Not Applicable ..... ..............................f\J()t,6.ppli(;Cl.bIEl........... ....... ..... . _ .___.N"<>!..1lfJ(llicable Page 1 of 1 . , PAGEIOF2 CITY OF ARDEN HILLS ACCOUNTSPAYABLECLA~SREPORT TO BE APPROVED AT 06/28/04 COUNCIL MEETING . CL\IMS PAID SINCE LAST COUNCIL MEETING (06/14104) i'i'iCi<i#>n'''''i>'Atti >:I'IlNllOil>' """""""""""""""'<<'iA"'AM<MliC'I<COMMilNt$<" 25202 06110104 YMCA 70.00 CPR-First Aid Trainin.e; 25203 06/10/04 MN State Treasurer 1672.82 April & May 2004 State Surcharges 25204 06/10/04 Xcel Enemv 1819.14 Electric/Gas Service 25205 06/11104 YMCA 50.00 CPR-First Aid Traininf!: 25206 06/15/04 Affinitv Plus Federal Credit Union 3,013.87 Second June Pavroll 25207 "06/15/04 leMA Retirement Trust.457 1793.71 Second June Pavroll 25208 06116104 Met Council Em'ironmental Services 77.517.00 SAC Chames Jan-Mav 2004 25209 06116104 XeeJ Ener~ 2 604.98 Electric/Gas Service 25210 06/18/04 Petty Cash 200.00 Temp Petty Cash-Summer PJay~ound 25211 06/18104 Rob Piersak 700.00 Mustang Girls Basketball Camp 25212 06/18/04 Deot of Administration 1780.27 Phone Service 25213 06122/04 Acclaim Benefits 474.93 FSA MedicaVDavcace Reimbursement 6/18 25214 06/22/04 MN Counties Insurance Trust 20.00 Dcul! & Alcohol Trainine.-O&M 25215 06122/04 Ramsev Countv 144454 Fuel Purchases 25216 06123104 City of New Bril!hton 77.75 Plates & Tabs for New FellinG: Trailers Subtotal - Paid Claims 93239.01 Paid Claims From Above- 93,239.01 . Add Unpaid Claims, Page 2- 63029.96 Total Accounts Payable Claims for Council Approval, 06128/04- 156,268.97 Note: Checks for Wlpaid claims totaling $39,134.60 were mailed JUlJe 15, 2004 after approval at the JWle 14, 2004 Council Meeting. lbey were check numbers. 25l81-25201 *Exp. Related to TCAAP Project. ooodl'_po)'Obko'dobool - : . . - PAGE20F2 CITY OF ARDEN HILLS ACCOUNTSPAYABLECLA~SREPORT TO BE APPROVED AT 06/28/04 COUNCIL MEETING UNPAID CLAIMS REGISTER: ::::;C~i# ~:: ::(;~))Attj: ::::vtNPflR:::':: :-;.;.:::::::':::::::':::::'::::::::::::::<<X::A~O~?i't::: ::~:i:Q~M~l'ff$:::::.. 25217 06129104 A-I ContractCleaninl!_lnc 1315.28 City Hall C1eanine. 25218 06129/04 A~l Hvdraulic Sales & Service 92.80 Maint Sunnlies-Sewer 25219 06/29/04 Accurate Press Ine 1332.32 CAH-BBO PosterlLetterbead & Envelones 25220 06129/04 Advantaue Siuns & Granhics Ine 34.61 Street Sil1n-McCracken 25221 06/29/04 Batteries Plus 18.09 12VBa1terv 25222 06/29/04 Beisswenoer's How To Store 82.56 Parts for Weed Whins & Blowers 25223 06/29/04 Rift's loe 506.37 Portable Toilets-Parks-5/11-6!08/04 25224 06/29/04 Continental Research Com 186.55 Shock Hose 25225 06/29/04 Comorate Exnress 204.11 Office Sunnlies 25226 06/29/04 Dahh'ren Shardlow and Dban 781.39 ... TCAAP ProfSer...ices 512.5129/04 25227 06/29/04 DS Productions 491.70 Wireless MouselService Call.Enualize & Balance Sneakers 25228 06/29/04 Fellmp' TraiJers 18,327.29 (2) Fellinp" Trailers.CIP~Parks 25229 06/29/04 Fra-Dor Black Dirt 16l.88 BlaekDirt 25230 06/29/04 Frattallone's Hardware ille 103.76 ShonlMaint Sunnlies 25231 06/29/04 Frf'\Jberoer, Scott 69.98 2004 Uniform Purchase 25232 06/29/04 Go""her Snort 168.36 Dode:e Balls-Recreation 25233 06/29104 Gooher State One-Call 236.90 Mav Service 25234 06/29/04 Grain>>er Ine 15889 Shon Sunnlies.lSafetv Fnllin 25235 06/29/04 Guzzetta, Rita 65.00 Refund- Tvke Time Plawround 25236 06/29/04 H&L Mesabi, Ine 493.52 (5) Plow Blades 25237 06/29/04 Henrv & Associates 2424.63 Hvdrant Markers 25238 06/29/04 HineklfW Chevrolet 19342.00 2004 Chevrolet Blazer 25239 06/29/04 Hvdro MeterinlJ 882.37 2" Turbo Meter-Bethel 25240 06129/04 lUD.E. Local 49 240.00 Union Dues-June 25241 06/29/04 Kath Auto Parts 282.40 Maint SllnnIies 25242 06/29/04 Lillie Suburban NewsnanPTS 377.73 CAH-InsertsJFlvers 25243 06/29/04 Linder's Greenhouses 4,124.15 LandSCaDin2. Materials 25244 06/29104 LTG Power Eauinment 234.04 Flex Counler 25245 06/29/04 Michael A. MillerlISN 1,260.00 Softball UmnirinQ 5/18-6/10/04 25246 06/29/04 Midwest Asnhalt Com 422.33 Road Renair Materials 25247 06/29/04 MTI DistributinlJ 74.57 Castcr.Wheel, Snacer, Washer 25248 06/29/04 Nonhero 1094.80 Fellinp Trailer Enllinment 25249 06/29/04 Nosek Milrv 105.00 Newsletter.June 25250 06/29/04 Olde T o\'m Deli 43.07 Worksession 6/21104 2525] 06/29/04 Olson Michelle 27.83 Mileape Reimbursement 5/23-6/09 25252 06/29/04 Oriental Tradino Co. Ine 117.60 Sllnnlies-Summer PlaveJOllnd 25253 06/29/04 Peterson, Fram & Beroman 6 402.52 Legal Fees 25254 06/29/04 Rosedale Chevrolet 120.33 Rep:ulator 25255 06/29/04 Suneson Pamela 62.00 Refund- Pre- TballlPre~Soecer 25256 06/29/04 Tessman Seed Co. 133.07 Ou;ckO", 25257 06/29/04 Timesaver Off-Site Secretarial 163.00 Recordinl! Secretmv 25258 06/29/04 United Rentals 85.16 Shovels 25259 06129/04 Wolfe Michelle 180.00 Reimb-EDAM Conference Registration Unnaid CLaims - Pape 2 63,029.96 z ~ [ g, ;r . s [ " , '" 5 [ " ~ o. ~ ~ Ie. " '< ..; 3 ~ g. ~ ~ ~ g, '" ~ ~ if ~ " ;; 0 5 '" ~ 0 ~ 0 ~ ..; ~ ~ ~ ~ Ii' ~ if 1 . ~ g. 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N ~ ~ lb": ~ ~ ~ ~ .&10-: . w ~ ~ t:: N " e ~ ~ ~.: ~ 2 . 0 0 . )j,;":. i;: ~ 8 " ~. ~. c " . o :::j -< o ." )> ;0 o m z :I: F r- Ul _Ul ..m -0 ~O *z ~c - <.. ~c ..z j!:m 0" l'.!:!( :::;0 CiO ~J= . o :I: rn o i:i g m C o ~ ~ .. 1; ;;; .. ~ .!:! . . ," ~ ~HILLS City of Arden Hills Request for Council Action . Prepared by: TM Dept.: O&M Council Mtg. Date: 6/28/2004 Final Action Needed By: 6/28/2004 Agenda Item:' '6,\ Payment #4: Booster Station Budgeted Amount: _ Actual Amount: $54.236.05 Funding Source: Enterorise Fund Council Action Request: Approve Pay Estimate #4 for EnComm Midwest Inc., of Isanti, MN in the amount of $54,236.05 for the Booster Station Project. Staff Recommendation: The ArdenHills City Engineer recommends that the Council approve Pay Estimate #4 for EnComm Midwest Inc., of Isanti, MN in the amount of $54, 236.05. A retainage of 2.00% is being held for this project. Advisory Commission Action: Commission Date Action . Supporting Documents (which are attached to this Action Form): C8J Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: C8J Other: Application for Payment #4 Financial Implications: Administrator/Staff Comments: . Page 1 of 1 " . . URS BRW, Inc. AGENDA ITEM 3.B URS TIuesher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 . To: Murtuza Siddiqui/Arden Hills File: 37951-026-0101 From: Gregory S. Brown Arden Hills City Engineer Date: June 22, 2004 Subject: Pay Estimate #4 Booster Station Rehabilitation Project Background The City of Arden Hills awarded EnComm Midwest, Inc. of Isanti, MN the Booster Station Rehabilitation Project on November 24, 2003 for a total contract amount of $175,420.00. Pay . Estimate #1, #2, and #3 in the amount of $117,675.55 have been approved by the Council. This project is being paid through the City's Water Utility Fund. Project Status Booster Station Rehabilitation The Booster Station Rehabilitation has been completed and its operation has been turned back to the City in this last period of work. The final work included the installation and testing of the second pump and motor, painting, adding shelving, site grading, sod, bituminous patching and putting the finishing touches on all other electrical and mechanical amenities at the station. On June 2, 2004 we held a site meeting to review the final work at the site and created a punchlist for the contractor to complete. They have completed most of the punchlist items with a few very minor duties left. The 5% retainage will be reduced to 2% mainly to cover the last of the punchlist items and also to ensure that the sod is acceptable. We expect the final items to be complete soon. Recommendations The Arden Hills City Engineer recommends the Council approve Pay Estimate #4 for EnComm Midwest Inc, of Isanti, MN in the amount of $54,236.05. A retain age of 2.00% is being held for . this project. e . . /' APPLICATION FOR PAYMENT PAYMENT NO.4 Project: Booster Station Rehabilitation Project Addendum No.1 City of Arden Hills Owner: Owner No.: Contractor: BRW Job No.: ENCOMM MIDWEST, INC. 37951.026-0201 Application Date: For Period Ending: 6/15/04 6/11/04 Original Contract Amount: Contract Amendments: Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On-Site but not Incorporated into Work: Gross Amount Due To-Date: Less 2.00% Retainage: Amount Due To-Date: Less Previous Payments: Total Due This Application: v' UFlS Copy ~ Copy Ccnraclor Copy Inspector Copy $175,420.00 $0.00 $175,420.00 $175,420.00 $0.00 $175,420.00 $3,508.40 $171,911.60 $117,675.55 $54,236.05 I hereby certify that all items and amounts shown are correct for the work completed to- date. Contractor: ENCOMM MIDWEST, IN,G. By: ~A...ckJ~ - Date: G, - /7' 0 ?C The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. By: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: 4'/6-0'1 Date: Page 1 of 4 " Payment History Payment e Payment Payment Application No. End-Date Date Amount 1 1/6/04 1/6/04 $2,137.50 2 3/6/04 3/9/04 $11,447.50 3 4/3/04 4/5/04 $104,090.55 Total Payments: $117,675.55 Page 2 01 4 . . Application for Payment: Itemization ehedule: A- Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $4,500.00 1.00 $4,500.00 1.00 $4,50000 2021.501 2 WALL MOUNTED SHELVING LS $350.00 1.00 $350.00 1.00 $350.00 2100603 3 MASONRY RESTORATION LS $3,250.00 1.00 $3,250.00 1.00 S3,250.00 2100.603 4 BUILDING STRUCTURAL WORK LS $13,150.00 1.00 $13,150.00 1.00 $13,150.00 2100.603 5 INTERIOR PAINTING/COATING LS $5,050.00 1.00 $5,05000 1.00 $5,050.00 2100.603 6 10 FT BY 7 FT ROLL GARAGE DOOR EA $2,650.00 1.00 $2,650.00 1.00 $2,650.00 2100.603 7 MISCELLANEOUS FACILITY REMOVALS LS $2,150.00 1.00 $2,150.00 1.00 $2,150.00 21l)4.601 8 BITUMINOUS PAVEMENT (DRIVEWAY SY $15.00 150.00 $2,250.00 150.00 $2,250.00 PATCHING) 2350.504 9 F & I PUMPS AND MOTORS LS $15,500.00 1.00 $15,500.00 1.00 $15,500.00 2504.602 10 F & I ELECTRICAUMECHANICAL SYSTEM LS $87,240.00 1.00 $87,240.00 1.00 $87,240.00 2504.602 11 FITIINGS LB $2.50 1,500.00 $3,750.00 1,500.00 $3,750.00 .4.502 8' BUTTERFLY VALVE EA $1,005.00 2.00 $2,010.00 2.00 $2,010.00 2504.502 13 10. BUTTERFLY VALVE EA $1,410.00 2.00 $2,820.00 2.00 $2,820.00 2504.502 14 8. ANGLE CHECK VALVE EA $6,460.00 2.00 $12,920.00 2.00 $12,920.00 2504.502 15 6" CONCRETE SLAB LS $2,500.00 1.00 $2,500.00 1.00 $2,500.00 2531.521 16 WOOD FENCE 8 FT HIGH LS $2,650.00 1.00 $2,650.00 1.00 $2,650.00 2557.503 17 TEMPORARY CONSTRUCTION FENCE LF $1.50 600.00 $1,200.00 600.00 $1,200.00 2573.502 18 SODOING LAWN TYPE SY $4.50 1,000.00 $4,500.00 1,000.00 $4,500.00 2575.505 Subtotal: $168,440.00 $168,440.00 Schedule: B . Bid Alternate 1 Unit Contract Contract To-Date To-Date No, Item Unit Price Quantity Amount Qua.ntity Amount 1 16 FT BY 16 FT ROLL GARAGE DOOR LS $6.980.00 1.00 $6,980.00 1.00 $6,980.00 2100.603 Subtotal: $6,9BO.00 $6,980.00 . Grand Total: $175.420.00 $175,420.00 Page 3 of 4 Application for Payment: Itemization Summary Page 4 of 4 . . e e Prepared by: MAW Dept.: Admin Council Mtg. Date: 6/28/2004 Final Action Needed By: Re ~ .~HlLLS. CIty ot Arden HIlls uest for Council Action Agenda Item II Reauest to Sponsor MVHS Jubilee Budgeted Amount: $0.00 Actual Amount: $250.00 Funding Source: GF Council Action Request: Approve a $250 Sponsorship for the Mounds View High School Jubilee 2004. Staff Recommendation: Approve the sponsorship. Advisory Commission Action: Commission _PlanDing PTRC Date Action _"_ _ __________"_ 'nm_______________________ m~t A~~~cable ______ Not Applicable n .Not<3pplicable;______., D Memo/Letter: Supporting Documents (which are attached to this Action Form): D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: [8J Other: Information from Mounds View Alumni Association Financial Implications: $250 Unbudgeted Administrator/Staff Comments: As discussed at the June 21 work session, a $250 sponsorship for the Golden Jubilee 501h Anniversay celebration is a "Bronze Mustang" package which includes the following: Printed Program Recognition Web Site Banner Ad on Home Page or class Page (Choose 1) Honorable Mention on Web Site sponsorship page Page 1 of 2 ') /~-..... ') \'- ) j Dear Fellow Alumni - Plans for the Mounds View High Sehool2004 Golden Jubilee 50th anniversary celebration are underway. The event will be held Saturday, July 31,2004 at the high school. All present and former Mounds View students, alumni (students, teachers, and staff) are welcome. We are expecting between 10,000 and 15,000 in attendance. There is no charge to participate or attend on the day of the event, but we need your help to underwrite the operating costs and publicity for the "all school" reunion daytime event. Any funds remaining after expenses are covered will go into the Mounds View High School Alumni Association Scholarship Fund, which has been providing scholarships to sons and daughters of Mounds View alumni for 17 years. The school grounds will be open at 10 a.m. for tours of the newly remodeled facility and to accommodate class gatherings in assigned rooms. Once again there will be a silent auction ofjers~ys, trophies and other sport memorabilia. Food vendors will supply coffee, sodas and other snacks. A golf tournament, pancake breakfast, antique car show are planned ovcr the weekend and thc reunion day will be capped off by a program featuring the Mounds View High School Alwnni Choir, Band and Orchestra and "Vignettesfrdm the Decades". Many classes will be organizing their own individual class gathering on Saturday evening. Additional details are available on the web site. e We are receiving contributions from local business people, members of the community, graduates, far4ilies and classes. We welcome all the support you are able to provide. A couple of longtime community families and familiar names have dropped the gauntlet and issued a special challenge as to who (family name or class) will collectively achieve the highest lev.eJ of support -- Diamond Mustang, Gold Mustang, Silver Mustang, Bronze Mustang or Gfeen & White Mustang. Visit the web site for updates!! Help us make. this reunion an enormous success. Tell evcryone you know about the event, visit thd web site, and show your support with contributions. Sincerely, Mounds View'Mustang Jubilee Reunion Committee www.mounds.;.iewmustangjubilee.com e e . . Mounds View High School Jubliee 2004 fuJonsorship Levels ) Diamond Mustan~ $1500 - Special Recognition "Event Day" Special Seating at Program Event Recognition in Calendar Memorabilia Large Banner in School Gym Printed Program Recognition Web Site Banner Ad on Home Page and Class Page(s) Honorable Mention on Web site sponsorship page Gold Mustarlg $1000 Special Seating at Program Event Recognition in Calendar Memorabilia Large Banner in School Gym Printed Program Recognition Web Site Barlher Ad on Home Page and Class Page(s) Honorable Mention on Web site sponsorship page ) Silver Mustang $ 500 Group Banner in School Gym Recognition in Calendar Memorababilia Printed Program Recognition Web Site Bariher Ad on Home Page and Class Page Honorable Mention on Web site S onsorship page ------------ Bronze Mustan~ $ 250 ~ Printed Program Recognition Web Site Banner Ad on Home Page or Class Page (Choose I) Honorable Me:ntion on Web site sponsorship page ite Mustan $ 125 --------..-- Honorable Mention on Web site sponsorship page ) e Prepared by: MW Depl.: Admin Council Mtg. Date: 6/28/2004 Final Action Needed By: ~ ~HlLLS City of Arden IIills Request for COlmcil Action Agenda Item ~t;:~ LeQislative Update Budgeted Amount: Actual Amount: Funding Source: Council Action Request: No action requested, information only. Representative Char Samuelson will give the Council a Legislative update. Staff Recommendation: Advisory Commission Action: Commission Date Supporting Documents (which are attached to this Action Form): . 0 Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: N/A Administrator/Staff Comments: . Action Page 1 of2 , _prepared by: . PH pj.t Dept.: Com. Dev. Council Mtg. Date: 6/28/2004 Final Action Needed By: 7/6/2004 ~ ~HlLLS City ot Arden Hills Request for Council Action Agenda Item III Northwestern ColleQe . Rilev Hall Renovatation Site Plan Review Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 , ~ Council Action Request: Consider a request for a Site Plan Review for the renovation of Riley Hall on the Northwestern College campus. Staff Recommendation: Approve the Site Plan Review subject to the two condtions as listed on staffs report to the City Council dated June 28, 2004. Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): _ [2J Memo/Letter: Staff Report to the City Council - June 28, 2004 Staff Report to the Planning Commission - June 2, 2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: [2J Other: Planning Commission Minute excerpt - June 2, 2004 Financial Implications: Administrator/Staff Comments: - Page 1 of 1 I ~ . ~ ---A~HILLS tit MEMORANDUM DATE: June 28, 2004 Agenda Item 6.A TO: Mayor and City Council FROM: Peter Hellegers, City Planner@ SUBJECT: PC # 04-11 Northwestern College and Radio Site Plan Review - Riley Hall Renovation (entry vestibule) 3003 Snelling Avenue North Requested Action The applicant is requesting a Site Plan Review approval for the renovation of Riley Hall. An entry vestibule on the west side of the building would be the only increase to the building footprint. e Planninl! Commission Recommendation Recommendation and Conditions of Approval At their June 2, 2004 meeting the Planning Commission reviewed this Planning Case #04-11 and recommended approval of the Site Plan subject to the following two conditions: I. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 2. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. Update Bill Prochaska from Northwestern College called and informed staffthat subsequent to the Planning Commission, representatives from Northwestern met with Ms. Nancy Jacobson to discuss the lighting issue. Mr. Prochaska indicated that Northwestern is looking into ways to limit the light leaving the Northwestern parking lot and they will continue working with Ms. Jacobson to resolve the lighting issue. \\Earth\PJanning\Planning Cascs\2004\04-11 Northwestern Site Plan Review Riley Hall Renovation (PENDING)\06-28-04 CC Report.doc Page 1 of2 e - e e Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on May 6, 2004. Pursuant to Minnesota State Statue, the City must act on this request by July 6, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 6A-I 6A-2 Planning Commission report - June 2, 2004 Planning Commission minute excerpt - June 2, 2004 \\Earth\Planning\Planning Cases\2004\04-11 Northwestern Site Plan Review Riley Hall Renovation (PENDlNG)\06-28-04 CC Report.doc Page 2 of2 City Council Meeting - June 28, 2004 e Attachment 6A - 1 e e e . . ~ ~~HILLS MEMORANDUM DATE: PC Agenda Item 4.A June 2, 2004 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC # 04-11 Northwestern College and Radio Site Plan Review - Riley Hall Renovation (entry vestibule) 3003 Snelling Avenue North Requested Action The applicant is requesting a Site Plan Review approval for the renovation of Riley Hall. An entry vestibule on the west side of the building would be the only increase to the building footprint. Backl!:round Surrounding Area North Water (Lake Johanna) None (Lake Johanna) Rl: Single Family Residential (Raseville) R-l: Single Family Residential Water (Lake Johanna) South Institutional (Roseville) Institutional (Roseville) Single Family Detached Residential Single Family Detached Residential East Low Density Residential West Low Density Residential R-l: Single Family Residential Site Data Public and Institutional Institutional R-I Single Family Residential with PUD Overlay 42_69 acres (1,859,576 square feet) Campus: Moderate slope from SE to NNW (building site is relatively flat) \\Earth\J'lanning\Planning Cascs\2004\04-11 Northwestern Site Plan Review Riley Hall Renovation (PENDING)\06-02-04 PC Report Northwestern Riley IIa11 Renovation.doc Page 1 of4 ) The City has reviewed the following requests for this property: Planning Request Commcnts Council Action Case M Amendment to allow change in Ful1- 96-22 PUD Amendment Time Equivalent (FTE) student (A) ] 2/9/] 996 enrollment from ]250 to 1600 9]-17 Site Plan Review Bernsten Resource Center (Library) (A) ]0115/]99] Zoning Ordinance Amendment to allow colleges as 91-04 Amendment and permitted by PUD in R-] and R-2; (A) 6/2411991 Master Plan PUD ConceptlMaster Plan for expansion Special Use Two satellite dish antennas at SE (A) 5/3/] 985 85-04 (SUP Form approved Permit corner of Nazareth Hall 6/24/85) . Site Plan Review - Rilev Hall Renovation The applicant has requested a Site Plan Review for the renovation of Ri]ey Hall. The approximately 49,000 square foot building was built in 1960. The renovation contemplates converting the existing gymnasium in Ri]ey Hall for use as main level offices and upper level classrooms. The only portion of renovation which would extcnd beyond the existing footprint is an 8.5' by 9' entry vestibule which is planned for the west side of the building. During construction for the renovation project, Northwestern is planning to use the area around the south and east sides of the building for construction staging. . Site Plan Review 1. Building Area / Floor Area Ratio - Meets requirement The floor area ratio requirement for the R-] District is.3. The proposed renovation of Ri]ey Hall would add 7,000 square feet of floor space to the building which will be aehieved by the creation of a second usable level inside the existing gymnasium. The height of the building will not change. In addition, the 7,000 square feet would not have an impact on the floor area ratio with a campus of this size. 2. Lot Covered by Structure - Meets requirement The only addition to the building footprint is an 8.5-foot by 9-foot entry vestibule on the west side of the building. A change this minor will not affect the lot coverage numbers for the Northwestern Campus. 3. Landscape Lot Area - Meets requirement \\Earth'Planning\Plannlng Cases\2004\04-1l Northwestern Site Plan Review Riley Hall Renovation (PENDrNG)\06-02-04 PC RCp011 Northwestern Riley Ilall Renovation.doc Page 20[4 . - . . ') \ I Due to the minor size of the addition, approximately 76 square feet, there would not be any new landscaping required for this case (landscaping requirements kick in at 320 square feet [for a I caliper inch tree D. 4. Aesthetics - Meets requirement The renovation will include windows along the exterior of the former gymnasium portion of Riley Hall and the entry vestibule on the west side ofthe building. The windows will provide natural light to the first floor office and upper level classrooms. These changes would not harm the character ofthe building or have a negative impact on the surrounding properties. S. Height of Buildings - Meets requirement The renovation will mostly be on the interior of tile building. The plans submitted with this application do not appear to change the height of the building. The height of the entry vestibule will be well within the City's height requirements. 6. Parking - Meets requirement Sincc the classrooms would be relocating teachers and students from other areas of the campus, the existing parking should be sufficicnt to accommodate those using the renovated gymnasmm area. 7. Traffic ~ Meets requirement There should not bc any long term impact on the traffic at Northwestern as the occupants of the renovated Riley Hall space would already bc on campus. There will be a temporary influx of construction vehicles to perform the work on the renovation. In addition the staging area for the construction vehicles would be located along the south and cast faces of Riley Hall. Staff has received two telephone calls from residents asking about the construction staging area and hours that construction crews can work. Construction hours are 7-9 on weekdays and 8-9 on weekends and holidays. There are no specific regulations relating to the construction staging area. 8. Lighting - Not Addressed The plans that were submitted to staff do not indicate any additional exterior lighting on the building. Staff did receive a telephone call about two flood lights on the east side of Riley \\Earlh\Planning\Planning Cases\1004\Q4-11 NOtthwestern Site Plan Review Riley HalJ Renovation (pENDfNG)\06-02-04 PC Report Northwestern Riley Hall RenovatioIl_doc Page 3 of 4 ') Hall which illuminate the parking lot to the east and apparently shine into the resident's home. While staff recognizes the need to light parking areas for safety and security reasons, staff would suggest that the applicant insure that the source of all exterior lighting is concealed and that the level of exterior lighting does not exceed .4 foot candles on adjacent residential properties (6,E,3,c). If this cannot be achieved by redirecting the lighting, perhaps additional coniferous landscaping along the east property line could address any issues. . Staff Recommendation Recommendation and Conditions of Approval After analyzing the plans submitted to the City, staff recommends approval of the Site Plan subject to the following conditions: 1. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. 2. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. . 4. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on May 6, 2004. Putsuant to Minnesota State Statue, the City must act on this request by July 6,2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4A-l Location Map 4A-2 Plans and statement submitted by the applicant. \\Earth\Planning\Planning Cases\2004\04-11 Northwestern Site Plan Review Riley Hall Renovation (PENDlNG)\06-02-04 PC Report Northwestern Riley Hall Renovation.doc . 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Attachment 4A - 2 . UL TEIG ENGINEERS, INC. 520 I EAST RIVER ROAD www.ulteig.com SUITE 308 MINNEAPOLIS. MINNESOTA 5542 I PHONE (763) 571-2500 FAX (763) 571 - I 168 EXHIBIT A SHEET OF 2 SHEETS Certificate of Survey for: QWEST CORPORATION Job Number: 41MC304 Location: City of Arden Hills, Ramsey County, Minnesota See sheet 2 of 2 for legal descriptions N SCALE: 1" = 20' HIGHWAY 96 S89'48'49"W --1296.50-- 90' 97.5 1\ I I WI a..-t: ~IO ~IO b:iti 0,. V), . CURB LINE 80 ROO S N. LINE NW 1/4 SEC 22 ~ In BITUMINOUS PATH BITUMINOUS PATH V) ::J o ZI ->- 2'<< 20. ill , , I ~i ,P.O.8. FOR EASEMENT I I S89'48' 49"W - .30.00 -~ ~I fl -10 -10 "0 EASEMENT .- 0 ;:Ici AREA ;:Ici 0('./ ON 511 ~I ~_..!:!~~12:'L_~ .30.00 .. . r- ;t #, 1\11-- I I I I , L._ I I -t .. 1'.' .. r. ." \1\J I' I .... ,,-t- ....~ r- ...... ...... ..... ~ ~ I- - I ; I ....J L_"''' .L_ ..._ W. LINE NE 1/4 NW 1/4 SEC 22 ~ " " . , , < , , '" . " " , . c, " ... ., , < 1l\J . , '. " LEGEND o -Denotes Cost Iron Monument Found . -Denotes Monument Found o -Denotes Monument Set w/Cop 1*14889 B NO.: 204.480 SEC, 22. T. 30 N., R. 23 W.. 4TH PM. CO.: RAMSEY NE COR NW 1/4 SEC 22 U) z o I- 0.. w U X W I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESO LI . NO. 14889 UL TEIG ENGINEERS, INC. 520 I EAST RIVER ROAD www.ultelg.com SUITE 308 MINNEAPOLIS, MINNESOTA 55421 PHONE (763) 571-2500 FAX (763) 571- I 168 EXHIBIT A SHEET 2 OF 2 SHEETS . Certificate of Survey for: QWEST CORPORATION Job Number: 41 MC304 Location: City of Arden Hills, Ramsey County, Minnesota Description of Property: That part of the Northeast Quarter of the Northwest Quarter of Section 22, Township 30. Range 23, described as follows: Commencing at a point 80 rods East from the northwest corner of Section 22, Township 30. Range 23; thence running East 147.5 feet; thence south ot right angles 147.5 feet; thence west at right angles 147.5 feet; thence north to the place of beginning 147.5 feet, except the East 50 feet thereof ond sub ject to use of the North 51 feet thereof for highway purposes. (Description referenced to C.R. Doc. No. 1490503.) Description of Easement: An easement for telecommunication purposes over, under ond across the herein before described property, described as follows: Commencing at the northeast corner of said Northwest Quarter of Section 22, thence South 89 degrees 48 minutes 49 seconds West 1296.50 feet olong the north line of said Northwest Quarter of Section 22; thence South 00 degrees 11 minutes 11 seconds East 51.00 feet to the point of beginning for the easement to be described; thence continuing South 00 degrees 11 minutes 11 seconds Eost 20.00 feet; thence North 89 degrees 48 minutes 49 seconds East 30.00 feet; thence North 00 degrees 11 minutes 11 seconds West 20.00 feet; thence South 89 degrees 48 minutes 49 seconds West 30.00 feet to the point of beginning. . Contains 600 square feet. more or less. JOB NO.: 204.480 SEC. 22, T. 30 N., R. 23 W., 4TH PM. 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".TIIE IITROYER - -GROUP.~ 55OUnionStrellt l.Ii$hawaka,lncliana<l6544 Phone Nurnber (574l 2:iiJ-W76 Fax Number (574) 25E1-99B2 leadersinP1arnng, Design, & Managem<<rt Services for lhe Built EnV:ronmenl e City Council Meeting - June 28~ 2004 e Attachment 6A - 2 e ARDEN HILLS PLANNING COMMISSION - JUNE 2, 2004 2 Commissioner Zimmern1an moved, seconded by Commissioner Larson to approve the .- May 5, 2004 minutes as amended. .. The motion carried unanimously (6-0). PUBLIC HEARINGS A. PLANNING CASE #04-11: NORTHWESTERN COLLEGE; SITE PLAN REVIEW FOR RILEY HALL RENOVATION (ENTRY VESTIBULE); 3003 SNELLING AVENUE NORTH Chair Sand opened the public hearing at 7:06 p.m. Commissioner Bezdicek arrived at 7:07 p.m. Mr. Hellegers stated applicants were requesting a Site Plan Review approval for the renovation of Riley Hall. An entry vestibule on the west side of the building would be the only increase to the building footprint. Staff recommended approval based on the following conditions: I. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. e 2. Chair Sand asked if they needed to address the lighting. Mr. Hellegers replied he had received one call from a resident regarding lighting and had spoken with the applicant who indicated there was no additional lighting being proposed in this area. Chair Sand invited anyone for or against the variance to come forward and make comment. Bill Pochaska (?sp), 311 South 3rd Street, Stillwater, Northwestern College and Radio, stated this was a small element they were adding onto and its primary use and function was to give an identifier as to the entrance to the building. He noted this would also create an air lock, which was important for energy conservation. Commissioner Bezdicek asked if this structure would take away from the aesthetic architecture of the existing buildings. Mr. Pochaska relied this would be architecturally compliant with the existing structure. Michael Graupman, 1140 Winnetka Avenue, Golden Valley, Northwestern College and Radio was also present for any questions from the Commission. Nancy Jacobson, 3188 Asbury Avenue, stated she was the resident who had a concern with lighting. She noted she lived across the street from the parking lots and she was . concerned about the length of construction and the hours of construction. She stated they were not screened very well from all of the activities in this area. She asked if there was any exterior work being done. She also expressed concern about the lighting. She indicated there were flood lights mounted on the building directed out into the parking lot e e e .- ARDEN HILLS PLANNING COMMISSION - JUNE 2, 2004 3 which shined right on her home. She noted the College had put hoods on the lights, but they were still very bright and she had written a letter regarding the lights and had asked if something else could be done, but had not heard back from the College regarding her concern. Mr. Pochaska stated the length of construction would last approximately from July to December 12 of this year. He stated the staging area would be part of the parking lot for the first month and a half. He indicated at the end of two months, they would move the staging area to the back of the building, but there would still be some activity in the parking lot for a little awhile. After that, everything would be mostly indoor activity. He indicated the hours of construction would be 7:00 a.m. to 4:00 p.m., but work could go up until 5:00 p.m., but the busiest part of the day would be from 7:00 a.m. to 4:00 p.m. He stated there would not be any additional lighting added and the lights added approximately a year ago were for security purposes. He apologized that her previous concerns had not been resolved. Ms. Jacobson stated she believed they could add the lights to a pole shining away from her yard, or do additional screening. Mr. Pochaska replied he would take these suggestions under consideration and get back to her. Chair Sand closed the public hearing at 7:35 p.m. Commissioner Zimmerman moved, seconded by Commissioner Ricke to recommend approval of Planning Case No. 04-11: Northwestern College; Site Plan Review for Riley Hall Renovation (Entry Vestibule), 3003 Snelling Avenue North subject to the two conditions as outlined in staffs June 2, 2004 report. The motion carried unanimously (7-0). B. PLANNING CASE 04-12: MARK AREND; VARIANCE; 1301 CANNON AVENUE Chair Sand opened the public hearing at 7:37 p.m. Mr. Hellegers stated applicant was requesting a 24-foot variance to the side yard comer setback standards to allow for the construction of an addition and a new garage. Staff recommended approval of the request for a 24-foot Side Yard Comer setback variance be approved to allow for the construction of a new attached garage and construction of an addition in approximately the same location as the existing patio subject to the following condition: 1. The applicant shall file all necessary building permits with the Building Official for approval prior to the issuance of a building permit. Building permit plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. Commissioner Larson noted three residents used Dunlap as an access, so there would be little chance that this street would be vacated. Mr. Hellegers replied that was correct. e Prepared by: MAW Dept.: Admin Council Mtg. Date: 6/28/2004 Final Action Needed By: ~ ~HlLLS City ot Arden Hills Request for Council Action Agenda Item :1' 2004 Neiahborhood Meetina Schedule Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: Council Action Request: Approve a schedule for the 2004 Neighborhood Meetings. Staff Recommendation: Approve the meeting schedule. Advisory Commission Action: Commission Date Action f------------- ----..-..-...._...... ... !'1<l11f11r11J . PTRC . ... mNqt Ae~i'ble ____ Not Applicable ml\lotallplica_ble Supporting Documents (which are attached to this Action Form): o Memo/Letter: e o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: AdministratorlStaff Comments: As discussed at the June 21 work session, staff has recommended a schedule that includes two meetings on Tuesday evenings and two on Wednesday evenings beginning in mid-September: Tuesday September 21 Wednesday September 29 Tuesday October 5 Wednesday October 13 e Page 1 of 1 , . Prepared by: MS Dept.: Finance Council Mtg. Date: 6/28/2004 Final Action Needed By: 6/28/2004 ~ ~~HILLS City of Arden Hills Request for Council Action Agenda Item ~~~ SNiff"( Mounds View HiQh School MustanQ Club Raffle Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Approve Resolution 04-41: A Resolution approving an application for authorization for a raffle/gambling permit Staff Recommendation: Staff recommends that the Council authorize Mounds View High School Mustang Club to temporarily sell raffle tickets, commencing on July 31, 2004 and terminating before October 31, 2004. This approval is subject to satisfactory criminal background check from Ramsey County Sheriff's Department Advisory Commission Action: Commission Date Action . Supporting Documents (which are allached to this Action Form): [8] Memo/Letter: [8] Resolution (No. 04-41) o Ordinance (No. o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 2 . ~ ~~HILLS MEMORANDUM . DATE: June 25, 2004 Agenda Item 6.C. TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer "'rv\-S. SUBJECT: Mounds View High School Mustang Club Raffle BACKGROUND: Mounds View High School Mustang Club is a parent club which was developed to provide Mounds View High School students with added support for quality programs and facilities necessary to be successful. . They are an inclusive club that supports academics, fine arts and athletics. They are a separate non-profit club, not replacing any individual booster club at Mounds View High School. Funds generated from the sale go to providing Mounds View High School with needed items that the school and district are unable to fund. They are a 501(c)(3) organization, formed in 2003. They have 9 voting board members and I non-voting board member. Eight of the board members are parents from MVHS, 1 from the Light Brigade and 1 from the school district. Their first annual fundraiser was accomplished in the fall of2003. Some of the projects that they were able to support this year included: Outdoor Stadium Field Speaker System, laptop computer for the forum, dictionaries, and graphing calculators. DISCUSSION: Mounds View High School Mustang Club would like to hold a raffle starting on July 31, 2004 at the 50th High School reunion and ending on the day of the Home Coming. The drawing will be held on this day. Raffle tickets will cost $5 each. A number of items have been donated for this raffle and they hope to raise approximately $25,000. Donated items include a diamond ring worth $5,000, a Movado watch, a braclet, and a number of gift certificates from various restaurants. Proceeds from this raffle will be used to fund purchases that are not funded by the . school. , . . . Memo MVHS Raffle Memo 2 The City has submitted a request to Ramsey County for the criminal background check. The Mustang Club is requesting the City to approve the request to hold a raffle in the City of Arden Hills. With this approval, they will be able to submit an application to the State for a license. Ms. Pat Chinander is the president of the Mustang Club and she will be present at the meeting to respond to any questions. RECOMMENDED ACTION: Staff recommends that the Council authorize Mounds View High School Mustang Club to temporarily sell raffle tickets, commencing on July 31, 2004 and terminating before October 31, 2004. This approval is subject to a satisfactory criminal background check from Ramsey County. . . ~ ~~HILLS City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 04-41 A RESOLUTION APPROVING AN APPLICATION FOR AUTHORIZATION FOR A RAFFLE/GAMBLING PERMIT NOW, THEREFORE, BE IT RESOLVED: The City of Arden Hills agrees to approve the application for authorization (subject to criminal background check) to conduct raffle gambling activities for the Mounds View High School Mustang Club, 500 - 10'. Street North, New Brighton between July 31, 2004 and October 31, 2004, with an estimated total revenue generation of $25,000. . ADOPTED by the Council this 28th day of June, 2004. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, CITY ADMINISTRATOR . \\EarthlAdmin\CouncillResolutions\2004\04-41, A Resolution Mounds View High Scvhool Mustang Club Raffle.doc . . . ~ ~HILLS City of Arden Hills Request for Council Action Prepared by: TM Dept.: O&M Council Mtg. Date: 6/28/2004 Final Action Needed By: 6/28/2004 Agenda Item ~~~ 2004 PMP-Edaewater Neiahborhood Bid Award Budgeted Amount: $1.100,000.00 Actual Amount: $1.059.189.76 Funding Source: Enterprise Fund. Capital Proiects & General Fund Council Action Request: Award construction contract for the 2004 PMP(Edgewater Neighborhood) to Arnt Construction of Hugo, MN in the amount of $1,059,189.76. Staff Recommendation: Staff and City Engineer recommend that Council award the construction contract to Arnt Construction. Advisory Commission Action: Commission Date Action Supporting Documents (which are attached to this Action Form): [8] Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: Estimated Project Cost approximately $1,230,000, includes construction contract, engineering and contract administration for the project. Administrator/Staff Comments: Page 1 of 2 URS June 22, 2004 AGENDA ITEM 7.A Mrs. Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 2004 Pavement Management Program Edgewater Neighborhood Dear Mrs. Wolfe: Bids were received and opened for the above-referenced project on June 8, 2004. Bids were received from two (2) contractors. The tabulated bid outcome is as follows: 1. 2. Contractor Amt Construction Company, Inc. Forest Lake Contracting, Inc. Bid Amount $1,059,189.76 $1,308,986.00 Engineer's Estimate $1,000,000.00 All bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. URS completed a bid tabulation to verify the total bid amounts and have attached a copy of the bid tabulation for your information. Amt Construction Company, Inc. submitted the low bid with a total base bid amount of $1,059,189.76. The low bid is approximately $59,000 (6.0%) greater than the engineer's estimate. The difference between the engineer's estimate and the bid amount appears to be evenly spread over the roadway and watermain items included in the contract. Costs for storm sewer and sanitary sewer work are slightly above or below the final engineer's estimates. Based upon bids received on similar projects this summer, construction costs in general are experiencing a significant increase apparently related to costs of oil and steel. Discussions with contractors prior to the bid indicated some concem over the limited working space within the neighborhood, which could also factor into higher unit costs for items due to less efficient construction processes. For these reasons, the low bid amount appears to be reflective of the current market and represents a reasonable cost for the work included in the contract. Contractors who did not submit bids but purchased plans indicated that they were not able to meet the schedule of the project considering their current workloads. Thresher Square. 700 Third S,reer Sourh . Sui,e 600 . Minneapolis. MN 55415' Phone: (612) 370-0700' Fax: (612) 370-1378 . . . URS e Ms. Michelle Wolfe June 22, 2004 Page 2 During the final design of the project the scope of watermain improvements was increased over that anticipated in the feasibility report as a result of the need to replace a segment of watermain conflicting with storm sewer and in anticipation of the need to replace nearly all of the hydrants and gate valves in the neighborhood. The final estimated cost of roadway improvements also increased over the feasibility report, to address additional driveway and restoration work anticipated throughout the neighborhood as well as to account for the general increase in construction costs that were occurring throughout Spring 2004. The following table illustrates the relationship between the project costs (construction plus engineering and inspection) estimated in the feasibility report and final engineer's estimate with the actual project costs based upon the low bid received by Arnt Construction: Category Feasibility Final Estimate Actual Cost Roadway $ 601,000 $ 650,000 $ 697,350 e Storm Sewer $ 205,000 $ 180,000 $ 186,850 Watermain $ 38,000 $ 120,000 $ 143,500 Sanitary Sewer $ 245.000 $ 210.000 $ 20 1.000 Totals $1,089,000 $1,160,000 $1,228,700 Approximately $230,000 in assessments have been levied for this improvement project which represents approximately 33% of the total roadway project costs. Funding for storm sewer, watermain and sanitary sewer improvements will be made from the appropriate enterprise funds. No other major capital improvements projects are programmed for the enterprise funds during 2004. There are seven properties within the project area which will require permanent roadway easements to be dedicated to rectify existing encroachment of pavement onto private property. The City Engineer and City Attorney have contacted all of the residents and are in the process of obtaining those easements. All residents have indicated a willingness for the project to proceed and will not hold up construction operations while the easements are being executed and filed with the county. URS and Arden Hills have experience working with the low bidder, Amt Construction Company, Inc. including the 2003 PMP project. The Contractor is capable of successfully completing the scope of work included with this contract. . URS Ms. Michelle Wolfe June 22, 2004 Page 3 e The project schedule outlined below is based upon award by the City Council on June 28, 2004 A ward Contract Begin Construction Complete Construction June 28, 2004 July 5, 2004 October 1, 2004 A construction start date will be coordinated with the Contractor once the project has been awarded. We will be mailing the first project newsletter to residents this week and continuing with updates through the construction period to keep them informed of the project status. We anticipate a significant amount of coordination with residents living on the narrow "alley" sections of roadway within the project area to insure that they have access to and from their homes during construction activities. Recommendation The City Engineer, therefore, recommends the award of the 2004 Pavement Management . Program to Amt Construction Company, Inc. for the total amount of $1,059,189.76. Please call me at (612) 373-6479 if you have any questions or need additional information. Sincerely, VRS, INC. -!#/iJ~ Grego:~wn, P.E. Arden it~~~ty Engineer attachment cc: Tom Moore/Arden Hills Nick LandwerlURS Mark LynchlURS Matt HarderlURS File 31809367.01001 BIDREC.WPD . \J L- 0 0 0 - ~ 0 0 (J ~ CD ~ CO' ::J (JJ Z 0 ::J 0 CD CD ~ 0 ~ ~ is' ~ :s: (JJ- - ~ z o' ::J 0 ::J ~ <0 CD ~ . (J) e OJ ~ o ~ ::J Gl ~ CD <0 o -< w ~ (Xl o CD w (J) -...j o o ...... o ...... NO o -. 0';::- .j:>. 0 -0- ~ )> < ~ CD D. 3 CD CD ::J 3. 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Date: 6/28/2004 Final Action Needed By: 6/28/2004 ~ ~LLS City of Arden Hills Request for Council Action Agenda ltemJ~m ;,:<.".",..,,;, Perry Park Pavilion Bid Award Budgeted Amount: $350.000.00 Actual Amount: $324.890.00 Funding Source: Park Fund Council Action Request: Authorize the bid award for the 2004 CIP Perry Park Paviiion to MC Builders, Inc. in the amount not to exceed $324,890.00. Staff Recommendation: Staff recommends that the City Council award the bid for the 2004 CIP Perry Park Pavilion to MC Builders, Inc. in the amount not to exceed $324, 890.00 Advisory Commission Action: Commission Date Action Not . Supporting Documents (which are attached to this Action Form): IZI Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: The CIP Budget for the Perry Park Pavilion is $350,000.00. MC Builders, Inc. submitted the low bid of $324.890.00. The funding source will be the Park Fund. Administrator/Staff Comments: .. Page 1 of 1 ~ --?\~HILLS MEMORANDUM e DATE: June 22, 2004 Agenda Item 7.B TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Thomas J. Moore, Director of Operations & Maintenance SUBJECT: Bid Award - 2004 CIP Perry Park Pavilion BACKGROUND At the April 26, 2004 Regular City Council Meeting, staff recommended that the City Council approve the plans and authorize the advertisement for and the obtaining of bids for the Perry Park Pavilion. Councilmember Larson moved and Councilmember Grant seconded a motion to approve the plans and authorize the advertisement for and the obtaining of bids for the Perry . Park Pavilion. The motion carried unanimously (5-0). Bids were received and opened on June 9,2004. Bids were received from nine (9) contractors. The tabulated bid outcome is as follows: Contractor Bid Amount 1. MC Builders, Inc. 2. Lund Martin Construction 3. Hunerburg Construction 4. CM Construction 5. Broadview Builders 6. Ebert Construction 7. Merrimac Construction 8. Maertens Brenny Construction 9. Thor Construction $324,890.00 $338,000.00 $340,560.00 $344,100.00 $346,000.00 $358,800.00 $430,588.00 $453,000.00 $455,000.00 All bids had proper bid guarantees in the amount of five percent (5%) as required. HCM Architects completed a bid tabulation to verify the total bids amounts. The project will begin August 16, 2004. A Completion date of October 1, 2004 has been set. BUDGEr The 2004 CIP Budget for the Perry Park Pavilion is $350,000.00. MC Builders submitted the low bid of $324,890.00. The fnnding source will be the Park Fund. Current Park Fund balance is $553,000.00. . e e . June 22, 2004 Memo to City Council Bid A ward - 2004 CIP Perry Park Pavilion 2 REQUESTED CQUNCIL ACTION Staff recommends that the City Council award the bid for the 2004 CIP Perry Park Pavilion to MC Builders in the amount not to exceed $324,890.00 and that the Park Fnnd will be the funding source. lIEarlhlPR&PWlParkslCharles Perrv Park SheltelJune 12. 2004 Bid Award Memo.doc e Prepared by: T JM Dept.: O&M Council Mtg. Date: 6/28/2004 Final Action Needed By: 6/28/2004 -- 4\~H1tLS City of Arden Hills Request for COlIDCll Action Agenda Item__ SCADA System Monitoring Budgeted Amount: $60,000.00 Actual Amount: $240,000.00 Funding Source: Water Enterprise & Sanitary Sewer Funds Council Action Request: Review attached memo and make recommendation to staff. Staff Recommendation: Provide staff with direction based on one of the four choices included in the attached memo. Advisory Commission Action: Commission Date Action Not PTRC Supporting Documents (which are attached to this Action Form): . [8] Memo/LettElr: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 1 - e e ~ ~~ILLS MEMORANDUM DATE: June 22, 2004 Agenda Item - W orksession TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Thomas J. Moore; Director of Operations & Maintenance SUBJECT: SCADA (Supervisory Control and Data Acquisition) System for Monitoring Fourteen (14) Lift Stations, One (1) Booster Station, and Two (2) Water Towers. BACKGROUND In the fall of 2003, Staff and Council began working on the CIP Budget for 2004. One of the 2004 CIP Budge,t items discussed was a SCADA system for monitoring the eight (8) Lift Stations. The Council adopted the 2004 CIP Budget which includes an allocation of $60,000 for the purchase of a SCADA system. The funding source is the Sanitary Sewer Enterprise Fund. In early 2004 Staff began contacting cities in the metropolitan area and out-state that were either current users ofa SCADA system or were looking to purchase a SCADA system in the near future. Staff made site visits to the cities which had a SCADA system. In addition, Staff met with several SCADA system vendors. The SCADA vendor that was consistently mentioned by other cities as their preferred choice was US Filter Control Systems in Vadnais Heights. Their local representative is Quality Flow Systems in New Prague, Minnesota. Staff discovered that the City of Roseville has a SCADA system and that they were looking to upgrade their system. In addition, the City of Roseville provides the City of Arden Hills with IT support and water. The two cities decided to cooperate on the SCADA system research project. City Administrator Wolfe was instrumental in arranging this cooperation. The Staff from the City of Rosevilleincluded the O&M Director, O&M Superintendent, and IT Director. Staff from the City of Arden Hills included the City Accountant, O&M Director, O&M Superintendent, and a member of the O&M Staff. Memo SCADA SYSTEM 2 l In addition to improving our current monitoring system, the following two factors are driving this process: - 1. The unexpected and unbudgeted rate increase from our current monitoring vendor and the telephone company which doubled our monthly rate. 2. The move ofthe O&M Department into the Ramsey County Maintenance Facility in November of2004. BUDGET The Council adopted the 2004 CIP Budget which includes an allocation of $60,000 for the purchase of a SCADA system for eight (8) Lift Stations. The remaining six (6) Lift Stations would be fitted 'Yith a SCADA system at the time of their reconstruction. The Booster Station and the two water towers were tentatively scheduled to receive a SCADA system in the 2006 CIP Budget. Staff has determined that the one time cost to install a SCADA system for the fourteen (14) Lift Stations, Booster Station, and the two (2) water towers would be $240,000. Proposed funding sources would be the Water Enterprise Fund and the Sanitary Sewer Enterprise Fund. The actual breakdown of funding would be as follows: 80% from Water Enterprise Fund or $192,000 200/0 from Sanitary Sewer Fund or $48,000 e Currently, each of the above mentioned Enterprise Fnnds has a $1,000,000 balance. Current annual expenses to monitor the fourteen (14) Lift Stations, Booster Station, and two (2) water towers are as follows: Monitoring System Contract & Telephone Service Staff Time to visit each monitoring site during work week Total Annual Cost: *Based on 2004 current service rates and O&M Union salary structure. $24,500.00 11,200.00* $35,700.00 A SCADA system would pay for itself aflcr six and one-half (6.5) years based on 2004 Total annual costs. ' In addition, a fuj-ther potential savings of $1,560 could be realized from reducing the on-call employee hours in half. e e . . Memo SCADA SYSTEM 3 REQUESTED COUNCIL ACTIQN Provide direction to City staff regarding the installation of SCADA system. Optional City Council Directives: 1. Do not install a SCADA system this year and continue with the current monitoring system. 2. Phase in a SCADA system over a specific time period to be determincd by City Council. The City Council would also determine the amount of funds to be allocated over the specified time period. The City would have a monitoring system that would be part SCADA and part current. 3. Install a SCADA system for all fourteen (14) Lift Stations, Booster Station, and th$ two water towers. \\Earth\PR&Pw\OperatiqTIs & Maintenance\l'vlernos\CC Memo Regarding SCADA.doc