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Home My WebLink AboutCCP 07-19-2004 -- ~~HILLS Arden Hills City Council WORK SESSION Mayor: Beverly Aplikowski Council Members: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us 4:45 p.m. Monday, July 19, 2004 Agenda 1. Call to Order 2. Al!enda Items A. Bond Refunding B. Purchasing Policy C. Parking Issues, Mounds View High School D. Discussion of Redevelopment Projects (Chesapeake, Indy, City HalllPW site) E. 2005-2009 CIP/PMP -Old 10 RR Bridge F. City Hall Landscaping G. Economi.c Development Commission 3. Council Reports A. Council Member Holden B. Councll Member Larson C. Council Member Rem D. Council Member Grant E. Mayor Aplikowski . Staff Murtuza Siddiqui, Mark Ruff (Ehlers) Murtuza Siddiqui Michelle Wolfe, Tom Moore. MVHS Reps, Sheriff's Dept. Reps Scott Clark Tom Moore, Murtuza Siddiqui, Greg Brown Tom Moore Scott Ciark Time 4:45 5:30 6:00 7:00 8:00 8:45 9:00 . , . ~ 4'\.~ILLS MEMORANDUM DATE: July 12, 2004 Agenda Item 2.A TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer.....S SUBJECT: Bond Refunding BACKGROUND: . In 1998, the City of Arden Hills issued $3, I 00,000 in General Obligation Tax Increment Bonds, Series 1998A. The bonds were issued for the purpose of financing for relocated 14th street improvements and Round Lake RoadlHighway 96 intersection improvements in Tax Increment District No.2. At the April 19, 2004, Work Session, Mark Ruff, Ehlers & Associates made a presentation outlining the benefits of refunding as well as providing some background information. At that time, the Council as in support ofrefunding, however, requested additional information with regards to cash flows. DISCUSSION: As a follow-up to the April's discussion, Mr. Ruff has provided an analysis based on the most recent rates. The Council requested Mr. Ruff to perform an analysis with the current rates and asked him to project the cash flows to determine when and ifthe City would be able to pre-pay the bonds. His analysis is based on two scenarios. The first scenario is with refunding and the second is without refunding. Under both scenarios, the City will be able to pre-pay the bonds in 2012, assuming that the revenue stream from the TIF district is steady and that no charges other than debt service are made against it. The cost savings to the City with refunding is approximately $94,000, including issuance costs. Mark Ruff of Ehlers & Associates, Inc. will make a presentation, outlining the benefits of refunding and pre-payments at this Work Session. Please see the attachments from Ehlers & Associates, Inc. RECOMMENDED ACTION: . Staff recommends that the Council consider the option of refunding Bond Series 1998A. . . . o ::e: UJ ::e: EHLERS & ASSOCIATES INC To: Murtuza Siddiqui, City of Arden Hills Mark Ruff July 12, 2004 TIF District Cash Flows From: Date: Subj ect: Attached are two sets of cashflows for Tax Increment Financing District No 2. The first cash flow (titled "Total Debt Service without Refunding) assumes that the outstanding G.O. TIF Bonds are not refunded and that all future net TIF after bond payments is retained to pre-pay the bonds early. Under current assumptions (no change in tax rates or market value) and a 4% investment rate on future balances, the existing bonds could be completely pre- paid on August 1, 2012. Please recognize that the attached cash flows do not incorporate any other uses for TIF such as for any interfund loans currently outstanding. It assumes that the cash balance and obligations other than the outstanding bonds are $0 at the beginning of2005. The second set of cash flows (titled "Debt Service Schedule with Refunding) assumes that the outstanding bonds are refunded but the City retains the net TIF to prepay the bonds in the future. One of the questions from the City Council, as I understand it, is whether or not the refunding is still a net gain for the City if the refunding bonds are paid off early. Under the attached cash flow, the new bonds would be pre-paid on August 1,2012. Even with the higher principal associated a refunding bond and a prepayment in 2012, the projections show the TIF district would save over $94,000 (future value difference between the attached cash flows' end of district balances of$1,51O,000 versus $1,416,000). We recommend that the City schedule a bond sale in late September or early October, 2004. The attached cash flow assumes that we will achieve interest rates similar to rates from a similar bond sale we held today. By closing after November I, 2004, the new bonds will qualify as a current refunding rather than an advance refunding. The designation as a current refunding allows for lower costs of issuance and greater flexibility in the future. Please contact me with any questions or comments. LEADERS IN PUBLIC FINANCE 3060 Centre Pointe Drive Roseville. MN 55113-1105 Phone: 651-697-8505 Fax: 651-697-8555 mark@ehlers-inc.com . . '" "" 00 = ~ '6 :: ,^ = .~ 0: 0 " '" I:l: "' " :5 c 0 'i '" " " 0 -; s ~ '0 0 " .5 ..:: > '"' . [f) f- " Q '"' ,- .~ ~ ~ '" " '" [f) '" c - '" ..:: " ~. Q '" ~o~o*o~o~o~o~o~o#o~ g g ~ ~ ~ ~ g ~ 2 g N ~ N M M M M ri ri ~ .~~ -g 'g . '0 " . ~ o i g :3 g 81 g :3 g g g g g g g :5 g g 8UUUUU~U~~ ~~g~~~~~~535~~~~ . . . 0 E < .' u " m , , i ..J1'._._J.___J...____._ ::~:::C'I:::=~~=:=:~::=:. ~~~I;~I;;~~;~~~~~~~I~;~~ , I 1 ""- ---I-.---I.-.-J----~.__. ~~O~~~~~NN&8_I~g"~~'"~O_ ~~ 21~; ~a~ ~ ~ ~ ~ ~1~5 ~ ~~I~~ ~; ~ -~~c-e-c-.-o1.1--~..-- , ~iii ~~ 1 " . 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S' IrO . . i;; :.~ 0; 0 ~ '" '-' 0 0 :;- Q '" = ;;' ~ . f l: , z ~ " j- ~ ~ 5" ~ ,. )0 . . . . . ~ ---A~ HILLS MEMORANDUM DATE: July 12, 2004 Agenda Item 2.B TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer ""','> SUBJECT: Purchasing Policy BACKGROUND: Currently, the City of Arden Hills does not have a formal Purchasing Policy. It's a prudent business practice for all organizations to have such a policy in place. Staff had the opportunity to review purchasing policies from a number of comparably sized cities. The policies reviewed are varied, both in terms of content and length. Also, I did not necessarily find any standard or common language, and for the most part they are all unique. DISCUSSION: Attached is a "draft" Purchasing Policy for discussion and input from the Council Members. RECOMMENDED ACTION: Staff is seeking direction and input from the Council for the proposed Purchasing Policy as presented. . . . CITY OF ARDEN HILLS PURCHASING POLICY GENERAL PHILOSOPHY The City of Arden Hills is committed to be responsible, prudent, and wise in spending the taxpayer's funds. The purchasing policy was developed by the City to be followed and enforced. It is difficult to identify every possible scenario in this document that might be considered prudent or imprudent. In addition, the city is cognizant of the value not only of the following spending policies, but also the public perception of prudence. The City employees should make every attempt to adhere to the policies and exercise good business judgment in spending. It is recognized that even the best policies will need to be revised periodically and modified as needed. PURCHASING POLICY: The City's policy is to purchase goods and services at the most cost effective and competitive rates, yielding the desired service, turnaround and value for the dollar. This practice must ensure the best utilization of funds, vendor selection, and adherence to ethical business practices including integrity, honesty, and avoidance of conflict of interest. SCOPE: This policy applies to purchase of goods or services that includes: competitive bidding, vendor selection, siguature authority, and purchase orders. COMPETITIVE BIDDING I. Purchases between $7,500 and $50,000. Purchases of goods and services must be competitively bid. At lcast, two written bids must be obtained from the vendors. 2. Purchases over $50,000 must be advertised as sealed bids. 3. Purchases at and over $2,500, but under $7,500. Obtain a minimum of two verbal or faxed bids from vendors. 4. No bids required for purchases under $2,500 It is not the policy of the City to accept the lowest bidding vendor. The acceptance of the bid may be based on a number of factors, including: Cost, demonstrated working Purchasing Policy M. Siddiqui, 7112/04 I experience in the specific area, past experience with the City, and overall quality of work. . Exception to this policy may be made in order to maintain continuity of services, their in-depth knowledge of the City's operations or systems, and the uniqueness of the services offered. Examples include, but not limited to: Auditing Services, Financial Services, Engineering Services, Legal Services, Maintenance Contracts, Building Maintenance, Architectural Services, and other similar services. Exception can also be made if the project requires unique skills or ifbids cannot be obtained due to Jack of interest from the vendors. It is the responsibility of the department head to document the rationale for the vendor selection, particularly when the lowest bid is not accepted and/or if a bid was only received or obtained from one vendor. Svendinfl Not ReQuiring Council Action AUTHORIZATION LIMITS Individual Expenditure Limit City Administrator Finance Director/Treasurer Director of Operations and Management Community Development Director up to $ 7,500 up to $ 5,000 up to $ 3,500 up to $ 3,500 . Note: All payments in excess of $7,500 must be approved by the City Council, unless the project, in aggregate, was previously approved by the City Council. The department director, along with the concurrence ofthe Finance Director, may delegate signature authority to another individual in their department for a set dollar amount, which should be significantly lower than their own signing authority. This authority must be in writing and be kept in the Finance Department. Items not requiring Council authorization prior to payment, but is part oJthe approved budget and over the authorization limits as described above: . Payroll and payroll related payments . Employee Expense reimbursements · Insurance Premiums . Routine Operations (utilities, supplies, cleaning services, etc.) . Items that were previously approved by the Council. · Emergency payments or other payments to avoid late fees or interest charges. 1. Finance will process payments on a weekly basis. Payments that do not require Council authorization will be issued on Fridays. 2. Payments that require Council action will be issued after the approval. . Purchasing Policy M. Siddiqui, 7/12/04 2 . . . 3. A complete list of all paid and unpaid claims will be presented at the regular Council meeting under the consent agenda items. PURCHASE ORDERS It is a prudent business practice to issue purchase orders prior to the purchase of goods and services. As a practical matter, no purchase orders are required for purchases under $1,000. Purchase orders can only be signed by the authorized individuals as outlined above with their respective signing authority. The City Administrator or the Finance Director may co-sign a purchaser order if the order exceeds the director's authorization level. Purchase orders are issued by the individual departments and retained by them until the goods and services are received. Upon the receipt of the invoice, the department head will approve the invoice for payment and forward the invoice, along with the purchase order to the Finance Department for processing. Purchasing Policy M. Siddiqui, 7112/04 3 ,. e . e ~ ::: . . ::/.-; .,..'<:",<>:,>' ...,...,.......-.. ..-,.'.<,",,>,' ,_.." '....._.'-..'m...'''.' .....,.. ,-" ,-............. .... .. -A~;...'..:E.....N.....':.u...;. .1....LL,S.. ""--'l'?l.,,>, __,I:E?" '-~~^,->_'_""""'_..,_ '," ,,", MEMORANDUM DATE: TO: FROM: SUBJECT: AGENDA ITEM: 2C July 14, 2004 Mayor and City Council ,\/\ l.l Michelle Wolfe, City Administrator\~yV Parking Issues, Mounds View High School BACKGROUND Over the past several years there have been issues relating to parking in the neighborhoods near Mounds View High School (see attached map). The most common response was to put up "No Parking" signs in some areas. However, every so often some new parking-related incidents would occur. Most reeently, there were some incidents in May 200~---Spe6if1cally, some students began parking on Glenview Avenue, and on one occasion were observed urinating in someone's front yard. Ultimately, the City erected two more signs on Glenview in response to neighbor requests. However, we felt that a more global policy approach was needed, rather than putting up signs, upon request. There were concerns and questions regarding enforcement and effectiveness of this approach. DISCUSSION On June 9, a meeting on this topic was held at Arden Hills City Hall. In attendance were the following: Julie Wikelius, MVHS John MaaS, MVSD John Miller, City Attorney Councilmember Lois Rem City Administrator Michelle Wolfe George Altendorfer, RCS Mike Salter, RCS Paul Haider, RCS 9MVHS SRO) Mayor Beverly Aplikowski O&M Director Tom Moore Much was learned during the course of discussion. Some of the key points are highlighted below: . The School Resource Officer (SRO) patrols the neighborhood about three times per day during the school year. . The High School contracts with the County for traffic enforcement during the school year from 7:00a.m. until 8:15 a.m., and from 1:30 - 2:30 p.m. This cost is paid directly by the school: Page 2 00 . There are 170-180 spaces for students. Permits cost $125 per semester. There is a requirement of three students per car. There is a waiting list for permits. . There is a school employee who serves as a parking lot monitor. . The current City regulation in place for parking in the neighborhood is as follows: "No parking for more than six (6) hours". There is a limit of two hours during the school year. . A brief and simplistic summary of the history is as follows: With the first wave of complaints relating to parking, signs were installed and the problem seemed to go away for a while. Eventually some students started parking "further out" beyond the area that had signs. Then there were more complaints and a second wave of signs was proposed. However, ,some residents objected and did not want signs in their yards. This resulted in gaps (some areas signed, others not.) This year, some students began parking even further out, where there isn't any signage. This included Glenview, Dellview, and Venus Avenues. . Some ofihe parking-related activities which were objectionable included beer parties, "hanging out" on portable chairs", playing with Frisbees, and littering. . Historically the Sheriff s office advised having signs spaced every 150' to ensure enforceability. This is not a rule in any ordinance or statue, but rather a guideline that seemed reasonable. . Paul Haider, SRO, indicated that he has only issued four tags for the over-two-hours regulation this year. His experience is that the students generally "obey" the signs. . A questio\l was asked as to whether or not signs could simply be placed at the entrances to the neighborhoods. The City Attorney indicated that if that were the only location where signs were placed, they would likely not be very enforceable. The key in the statute is' that the regulations being enforced must have "reasonable notice." A new suggestion was to place the signs at each block, rather than sort of sporadically throughout the neighborhoods. . On Janet ~ourt, students who are only enrolled for two hours/day often park there. With this limited time, they rarely end up violating the ordinance. (Janet Court is entirely posted. ) . Suggested~ verbiage for the signs: "No Parking This Block 8 - 4 p.m. , During School Year" . It was dis'cussed that the City needs to develop a policy, and the best (i.e. easiest to enforce) >>,ould be one that is consistent throughout the entire neighborhood (i.e. not allowing residents to opt in or out.) . The question was asked whether the County's Community Affairs Officers (CAO's) could assist with patrol in the neighborhood. The response was that they already do, and so do the County Reserves. The County may try to increase the activity level of the Rescrves in this area. The difficulty for CAO's is that they do not have enforcement powers. I~ was mentioned that the CAO's also do a lot of graffiti patrol. . Ramsey County Sheriffs Department indicated that neighbors experiencing an immediate problem should call SRO Paul Haider directly. He is willing to provide his cell phone: number to the neighbors. General traffic issues and concerns (for example speeding) could be studied and monitored by Traffic Deputy Tim Etner. ., . e e Page 3 of3 . . The possibility of towing was discussed. The City Attorney quoted from statute that you can tow in a "school zone", so one option would be to define the whole neighborhood as a "school zone." Essentially, the group that met on June 6th seemed to agree that the concept of a consistent neighborhood-wide approach should be examined. By allowing neighbors to opt in and out in terms of signage, gaps result that can reduce enforceability of parking regulations. Onc way to reduce the number of signs in yards is to have a uniform approach with signs at each block. This is one option that is recommended for review. Neighbors were sent a letter inviting them to the work session for this discussion. Also invited were Ramsey County Sheriff's Department and Mounds View Schools. Our goal is to have a plan in place prior to the start of the ncw school year. REQUESTED ACTION Provide direction to staff regarding policy direction. Some options include: I. 2. 3. . 4. 5. 6. Attachments Stay with the status quo. Respond to sign requests on a case-by-case basis. Develop a neighborhood-wide policy, such as the every-block approach. This would result'1n removing some existing signs and putting signs in some new locations. Develop a communications plan between the residents, City of Arden Hills, Ramsey County Sheriffs Department, and Mounds View Schools. Combination of#3 with either #1 or #2 above. Explore the possibility of officially designating the neighborhood as a "school zone". Others per discussion at the work session. \\Earth1AdminICity Administrator\Memo\2004\7-19-04 Work Session !-IS Parking.doc . (j) ::r: > ~ ~~ - <jz ~ o 0- <D o o C') II o o C') = .,.... Qj ro o (f) o o o C') .;: .;- ~ii . ~! 8 i:;~:!~;i o i~H~ii~ N ~ _~1!3"-~ i- ~h;l:;i ro f:Uhi; 2 ~1"'.!!'Il'1i-~ ..0 Hih~-H .1!. ~~lr~h~~ ~t(;H~ii __J!:-3ii"Q" a. ~!l~lil]~~ ~ :~~!j[~t ~ HiHiH ~ i~!H~~: f/) HnU~t (9- I '..~ i~.f C I.~ -6"l!~ c I!igH~i 5 ~f.~~'Sl:a o ill~:l~!i! >- ...,;U.. ~'::1I-""" III ~;~Ii_~~U; rn i-l!~t~3-"~ E li-:'~UXl::li_:: ~ UHiHU ili HiHhj~ u Hi~!i8.g2 ~ "'~l!~~..g;~ o f~l;Hd~ en H.~=...,,:g!:\i _ ~h';;lii if) ~ ~I-T"l '"' ~ !11>.~ C ~~I~~~ -E~::;:"J~ rT") ~1l~~-8 t-'-oI ~~~:3 ~ u~~ <ll' d ~ ~~ -"'~ ~ f Wolfe. Michelle From: Sent: To: Subject: Werner, Joani [JoanLWerner@ssa.gov] Wednesday, July 14, 2004 8:37 AM 'michelle. wolfe@cLarden-hills.mn.us' Moundsview Students . Hi Michelle; Thank you for your letter about the issues in the neighborhood regarding the students at Moundsview High School. Unfortunately, I will be out of town next week so I wonlt' be able to make it to the meeting. My house is located at 1758 Crystal Ave! in intersects with Fairview. We have lived there the last ten years. The trouble is the speed which the kids drive down the road in the morning. (they use our street as an alternative) Several mornings} the sheriff is there and' it helps to control the speed but he cannot patrol this area every morning as we have talked to him I am just waiting for some child to get hit as these kids race down our road. TwO solutions I can offer; Have a sign saying ~o turn into the neighborhood without a permit as they do near the elementary.schools in New Brighton. Second, My daughter, Courtney who will be in 9th grade next year was just elected to be on student council at Moundsview-, Maybe she can work on the inside to offer a solution. Thank you for your time in this matter. Joani Werner 651-290-0304 ext 3061 joani.werner@ssa.gov . . 1 . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 2.D July 16, 2004 TO: City Council FROM: Scott Clark, Community Development Directo~ SUBJECT: Redevelopment Direction Backeround The purpose of this Council item is to obtain direction and consensus on staff pursing the redevelopment of selected sites (the old City Hall and the lndykiewicz property) and a general discussion on the future development of the Chesapeake property. Staff recoguizes that some of the discussion points may have been previously reviewed (salient memorandums are attached) but a review of key policy issues is critical for new staff. Old City Hall Site This approximate 6.5 acre site has a number of redevelopment challenges attached to it including a site that does not have a lot of depth, especially when you consider setbacks from residential properties, from Highway 96, etc., and the zoning on the property (Neighborhood Limited Business) is extremely limited both in terms of use and the size of facilities. Additional problems include not haviifg as-builts for existing conditions and needing environmental information to determine demolition cost and whether any site issues need to be remedied. Information needing to be compiled inCludes: . As-built conditions Infrastructure locations Confirmation of access points Significant tree stands Land uselzoning issues and remedies/planning process (zoning attached) Stake holder meetings Environmental assessment of building and property Boundary survey Appraisal . . . . . Memo to City Council Redevelopment Direction July 16, 2004 2 . Some ofthe policy questions for the Council are: . Is the redevelopment of the old city hall site a priority? Does the Council want the Planning Commission to evaluate the zoning? Does the Council want a formal RFP done as the solicitation process? (Staff is currently following-up on inquiries.) What is the desired end land use for the property (residential, medical, private school, retail, office, etc.)? Are there projects in the Twin Cities that the COUllcil likes as a model for this property? Does the Council want a formal appraisal for the site? Would any level of City assistance be available for redevelopment? . . . . . If Council's direction is to move forward, staff will prepare a more formal work plan, including budget estimates for up-front costs. The key decision seemingly centers on the desired end result and the overall redevelopment objectives. Finally, a Council Member wanted information regarding projected tax generation for selected types of uses. The following illustrates tax generation as taken from the League of Minnesota Cities "tax calcuhltor." These tax figures should be viewed as approximates and the end uses for the property are also an approximation. . 45 Townhomes (7 units/acre @ $300,000); Total tax $151,920; City portion $32,310 Retail (50,000 sq.ft. @$60); Total tax $97,295; City portion $14,179 Office (50,000 sq.ft. @ $100); Total tax $162,965; City portion $23,751 Indvkiewicz Property This property was recently discussed by thc City Council and staff has included with this report a memorandum dat'ed March 4, 2004, from Aaron Parish to the Council. The report was generated as a response to the Frauenshuh Companies submitting a property offer of $71 1,700 to the City to construct a gas/convenience store. Council directed that a new appraisal be conducted on the property with the,'results showing a value of $1 ,01 0,000. A counteroffer was made to Frauenshuh on April 9, 2004., At that time Frauenshuh's client abandoned the project since the offer price would have economically required them to build not only a convenience store but a 20,000 square foot retail pad on the west end of the property, which was not their business model. Policy questions for the Council are: Is the selling of this property a top priority for the Council? Does the Council want to continue negotiations with Frauenshuh? If the aforementioned proposal is not the direction, what outcomes does the Council want on the property, i.e., is a gas/convenience store an appropriate land . . . . . Memo to City Council Redevelopment Dircction July 16,2004 3 . use or does the Council want to wait for a specific land use (e.g., office, medical, etc.)? If the Council wanted a specific type of business, is a land price discount an acceptable strategy to meet the objective? Cheasapeake Property Staff met with representatives from the Chesapeake Companies in mid-Junco The purpose of the meeting was to gain an understanding as to issues associated with development and to gain a perspective on future development. It was stated that they now have a purchase agreement with ATS Steel and discussed the recessionary economic climate which precluded the development of the property. The most important part of the discussion was Chesapeake's perspective that they have "development framework" in place with the City that will allow them to move forward quickly when a major user is secured. This framework includes an approved Environmental Assessment Worksheet, preliminary site plan approvals (which will need to be reviewed and acted on for an extension in early fall), and an informal agreement regarding the use of tax incremcnt for the right project. Staff views that it is imperative for the Council to discuss these development points and if there is a difference, communication needs to bc made to Chesapeake to resolve any discrepancies. The policy questions for the Council include: Do the Council favor an extension of the preliminary plans? Have the Council in the past had discussions regarding tax increment financing and what is the current consensus on this issue (the property is currently located within an existing tax increment district)? An; there any additional concerns that should be communicated regarding the development of this property? After the City Council has had the opportunity for discussions on these items staff will prepare additional materi::ds as requested to continue the redevelopment/development ofthese properties Miscellaneous Attached is information from the Salvation Army who is looking for a site for a combination distribution facility and a living/dormitory style housing facility. They originally looked at a building on Rourtd Lake Road which has a number of zoning issues (at this time no zoning district would allow this type of arrangement). They thcn asked if the City was interested in working with them to secure a site of up to 10 acres in size. Staff will make a short presentation and is looking to Council for further direction. Memo to City Council Redevelopment Direction ~ulY16,2004 . Attachments: I. Old City Hall site map 2. Neighborhood Business Zoning District Uses 3. March 4, 2004 Memorandum from Aaron Parish to the City Council regarding Indykiewicz property (this includes a site plan and financials on the property) 4. Chesapeake Companies approved site plan 5. Salvation Army material \\Earth\Planning\Misc Files\Economic Developmcnt\CC Memo Redevelopment Direction.doc . . : I j r I~j ~ , , , , < I : I !i , I - I_~r~-~"" I : I " j ! ~ ~ I ~ i-I . I 1/ V I ~ . ~ ~ v .~ \;) ~ '{ r -~ L... -t"" () . r ~ . '--""-----:if:..' . c ~ ~ ~ '" ~ ~ e ~!i ~:::: 11 ,~ 2 ~ . " . ~ . . ! ~ e " !t ! ~ . , ~ .57'" '. ,....,.so i -.., .tL'fOl ",. e :iIAlIlU .1"1 .""SII . ~so ~\ ~ '" . ~ ." .,'" --- IN~I'QSV} J.NorJWOO tI~o.I nnru .~ . '" t5 r::i ~~~ ~:SE-o ~~ (;:l :;j ~ ~ ,"0 t. ! ""t-_ .... il ::i '1,+ J ~ o .... .... .... . I .qs-.~ .. .s . .. C"l t--..1<:"2 " . ..,- e ..- . IU'\~ <0' " ." .J' .... ." ~" c . . : a", .... '''''' HMk> Sit... " t sr ~ " . ::;-::;: ~ . - Q . e. Planned Unit Develovment - PUD (D) Those uses allowed only after issuance of a PUD Permit. Uses allowed in a PUD may include Permitted Uses, Uses by Special Use Permit, Accessory Uses and Special Accessory Uses. The underlying Zoning District(s) establishes the basic allowable uses and tbe general development standards. 2. For any new construction or alteration, building pennits must be secured pursuant to the provision of the building code and this ordinance. 3. Where questions arise as to whether a proposed use falls within a pennitted use category and/or a special use category and/or an accessory use category, or whether a specific use that is not included on the Land Use Chart should be allowed in a particular district, the planning commission shall make a recommendation to the City Council which shall make the final determination that the use is similar to other allowable uses in the district or that a Zoning Ordinance Amendment procedure should be initiated. D. PURPOSE OF DISTRICTS. 1. R-l Single Family Residential District a. To establish areas for the development of single family detached housing at a maximum density of approximately 3 units per net acre b. To reserve development areas for single-family housing c. To restrict encroachment of incompatible uses d. To maintain density limitations e. To take advantage of municipal utilities f. To preserve open space 2. R-2 Single Family and Two Family Residential District a. . b. c. d. e. f To establish areas for the development of single and two family housing at a maximmn density of approximately five units per net acre To reserve development areas for single and two family housing To restrict encroachment of incompatible uses To maintain density limitations To take advantage of municipal utilities. To preserve open space 3. R-3 Townhouse and Low Density Multiple Dwelling District a. To provide areas offering a broad development range in housing units with a maximum density of 8 units per net acre b. To retain the environment and character ofless intensive residence areas through carefully established bulk and lot area requirements 4. R-4 Multiple Dwelling District a. To establish areas for the development of multiple dwelling structures with a maximum density of 12 units per net acre. b. To permit the most intensive residential development allowed in the City. c. To maintain an essentially residential character in areas developed at a more intensive density. 5. NB Neighborhood Business District a. b. c. . d. e. To be located at the edge of residential neighborhoods. To provide a limited range of over-the-counter, convenience, retail, and service uses to accommodate the needs of the adjacent residents. To place limitations on the type, size and intensity of uses within this district, given its proximity to residential uses, To place emphasis on convenience for pedestrian, bicycle, and public transportation access to the use. To accommodate, where possible, a public commons giving residents a place to gather and interact with one another. 5-2 L f. To ensure adequate buffering is provided on these sites for tbe adjacent residential uses. g. To require, where applicable, compliance with the City's gateway requirements. 6. B-1 Limited Business District a. To establish areas for the location and development of administrative office buildings and related office uses which are subject to more restrictive controls b. To provide a district which is related to and may reasonably adjoin high density or other residential districts c. To establish a business district in which there is limited contact with the public and no exterior display or selling of merchandise to the general public 7. B-2 General Business District a. To group compatible retail and service business uses which will tend to draw trade that is naturally interchangeable and so promote business prosperity b. To provide an adequate supply of businesses and professional service areas to meet the needs of the residents c. To promote a high quality of total commercial development and design that produces a positive visual mmge. d. To minimize the effects of traffic congestion, noise, odor, glare and similar safety problems 8. B-3 Service Business District a. To accommodate an adequate supply of businesses and services that serve the connnunity and motorists travelling through the community with a broad range of services and goods b. To provide locations for uses that may be incompatible with retail centers, thereby keeping the retail centers compact and convenient c. To keep services in close proximity to arterial streets or highways in areas that are appropriately designated on the Comprehensive Plan d. To encourage grouping of compatible and mutually supportive business uses and services e, To promote business prosperity f. To establish a high standard of development and design that produces a positive visual image and minimizes the effects of traffic congestion, noise, odor and glare g. To allow a transitional reuse of existing buildings until market conditions warrant redevelopment h. To enhance redevelopment potential by prohibiting uses that would impede redevelopment i. To ensure acceptable traffic operations on local streets j. To promote flexibility in land uses and site development standards to achieve the purposes of the district k. To implement that part oftbe Arden Hills Comprehensive Plan known as Lexington Avenue Business Area Plan. 9. B-4 Retail Center District a. To meet retail shopping needs of the surrounding community by providing a district that will accommodate a wide range of retail goods and services. b. To promote business prosperity by creating an attractive and functional retail center. c. To provide an integrated retail trade center that groups compatible retail uses in one OT more multiple- occupancy buildings. Free standing, single-occupancy buildings will be allowed if planned and constructed as part of a unified development that contains a retail center or is developed after such a retail center is developed. d. To produce a positive visual image by establishing a high standard of design and development. e. To allow transitional uses that will allow an orderly phasing out of existing uses and development that are not appropriate in a contemporary retail center and a phasing in of uses and development as warranted by market conditions. f. To encourage grouping afuses that are mutually supportive and have similar requirements for vehicular and pedestrian accessibility and exposure. g. To alleviate potential traffic congestion on local streets by the design of the circulation pattern and arrangement of uses. h. To implement that part of the Arden Hills Comprehensive Plan known as the Lexington Avenue Business Area Plan. 5-3 . . . . . . E. LAND USE CHART P D S A SA Special Use Permit Accessory Special Accessory Use Permit Permitted Planned Unit Not Permitted ZONING DISTRICTS USES R-I R-2 R-3 R-4 NB IB-1 8-2 8-3 8-4 CC GB '1-1 1-2 I-FLEX Ij,;,"hr;..1'nwP>t' ,. SA SA I <A 1<. 1""::4 SA ~:&I ~Boardino House S S S .S - S Business'Service -- - A P P P S P '.,P P P - P I P 'p S [p P P Clinic P P P CluhdF'Lodo-e (non~ni6fit -- - P Ip I'p ,~ S ,~ . - 1- Club Snorts & Fitness A P P P S P P P - ,~ 1";___ I'D In Ip - 1- Da~CarejResidential FaciJj....,: .", .' Dav-Caie.FaciJjtv;- ... 10 or less P Ip Ip Ip A A A I. . A 'A . IA IA I' P P I P. .I P"-I"P -"'Ii> 11> , ~"r;"h, 1> Ip P , ,p I~ 1== ICC S 1'- - ,~ S r< I, S bQ7Kennel ~ - I~ 1'< S V ~. 000- Run IA n_ A A Drive.in:BuSiness ,~ ~ I~ I~ S S S , A I~ ljTllJ .Rr Laundrv: Pick1.JD'Station ~ ~~ S A A ,~ A 1== ~ 1= Self Service Laund.... S S S 'mn': liJvAtt"",hi>if S I~ D D I: I~ 1~ [~ I~ I~ : 1==" 'incrl~Ho~;1 p p I~ I~ ,~ ",.,;, Dwellint:r: Sinole Fami]" under owellino': densih/zonin 0 D D D I~- ~ lid Ow Hin -Fami!v p S Dwelling: Multiole Familv 0 - D S S D Eitrth~shelteTedHtilJle S S S S, I~ .I~ ~n" == - . Financial Institution & Service P P P P P S P Ip P P 1<' S "-,,,',_., Home Occunation: Class I A A A A A H ti"o: 'las 'A ,. <A ,. SA HoteVMoJel - ~~ - - p p.' S S s - S House of W orshin S S S S S InstitUtional HousinQ' S S S S S I~ T "nct R I n , S , , S " 'e S ro- , S , Maii-ufa:cturino &1?'rocessirw: Class I ~ ~ = ~ ~ )~ A. 'A 1:1:' I: p L- , "10,011 ~ ~ [~ I~ p MininQ' , S S S S S S I, S S S ManufactUred HOthe Park = ""';' s = I~' ,~ Mortuarv FunerallIorne - -- - - - - I" p S - - Miilti"'leUse tion ~ S S S 1.< ' I, 1< " 'R .' Nurserv S S S s timee ~ ~ 1= IP I P P P r:i> Ip Ip - Pawn ShOD -- - - Personal Service IS IA P I' .Ip S P . = " . Public Use --- Is I, I, 1< - S S S IS S S S S S S ;Research I~ ~ IS IP 10. S ,~ ,~ P Ip P p : - Research Animals S I, S Restaurarit IS I~' P P P S I' I, ' S Restaurant-Fast Food - - 10 .-. S Retail Sales &Service -- - P L~ P r~ " A IA A A', . Service Station -- -- S S S School General Education S S S S I ~~ ~ S 1= School H;phcr Education - S 0 ;MlKt()l~necial Education S S , I~ S I~ ~ . - Storaae Exterior SA Sfudio - ~ S S P P Ip S I~ ~ Theater Indoor P S Uti~ Distribution Line I' I' P I' - P - P P P P 1'___ I' P P -.- Utili tv Substation S S ''';';h,T_n i n I, , , I, S S 1< 1< 10 S S Vehicle Motorized Leasin and Rentals I I IS I S I I I I-- I _ Warehousinl! L -I I_A IA 'A 'A S II' P IS 5-6 - '" " . u U T '" . "1 '" . N '" '" '" z T '" .. ~ "'" ~ == N U 0: rJJ "'" Z ~ >o.l ~ ~ ... ;;;J 0' ~ ~ . "'" - ., U ~ 0 ~ -' E "'" . E rJJ '2 ... ~ ~ r..: ...; '" "' ...l "' '" :;: . -. , Of) '" 1'1 8 " .iO 5< " ~ ~ j ~ <2 -~ .E 0 " .~ ~ <Zl vi ~ " :tl :r: OJ) "- .S 0 ...< "'" "'" '3 ; co ~ <::' - ....;' " -" " -;S "'" :If 00 - 00 r:5 .2 U . 00 " '" 00 -" " " ~ U .9 0 '0 " " " ~ S <Zl " Po " " " " " CO <Zl <Zl * * * * * * H. SPECIAL REQUIREMENTS FOR THE NEIGHBORHOOD BUSINESS (NB) DISTRICT. . 1. Procedure. The application and the administrative and review procedure established in Section 8, Special Use Pennits and in Appendix A, Procedural Manual, shall be followed for all development that involves new building construction, modification of a building's exterior or modification of the site. Special Use Pennits are not required for pennitted uses that occupy approved buildings that do not require exterior building modification or site modification. This provision is subject to any modifications or additions set forth in this Section. The prescribed procedure may be modified by the City to allow plaIllling flexibility and to encourage cooperative dialogue between the applicant and the City. 2. Special Regulations for Permitted Uses in the NB District. Permitted uses are allowed as specified in the Land Use Chart, Section 5, E, for the NB District. However, this ordinance specifics additional requirements for Clinics; Financial Institutions & Service; and Retail Sales & Service. These uses can, if unrestricted, place unacceptable levels of traffic on these sites and streets that would negatively impact adjacent residential uses outside the neighborhood business district. a. Clinics shall not exceed 3,000 gross square feet. b. Financial Institutions & Service shall not exceed 5,000 gross square feet, nor include a drive thru facility, nor include an outdoor or detached automated kiosk. c. Retail Sales & Service shall not exceed 3,000 gross square feet. These uses shall only include: antiques, art and school supplies, bakeries, bicycles (not motorized), books, stationery, candy, camera and photographic supplies, carpets and rugs, china and glassware, clot1ring and costume rental, convenience store, custom dressmaking, drugs, dry goods, florist, garden supplies (year-round operation only), gifts, grocery, hardware, hats, hobby shops, household appliance repair, interior decorating (no retail furniture sales), jewelry, locksmith shops, musical instruments, paint and wallpaper, shoes, sporting goods, tobacco, toys, and wearing apparel, and similar type uses. Automobile related business, liquor stores, and restaurants, exceeding 40 percent in gross liquor receipts of the total food and liquor receipts, would not be allowed in the Neighborhood Business District. . 3. Special Regulations for Special Uses in the NB District. Special Uses are allowed as specified in the Land Use Chart, Section 5, E, for the NB District. However, this ordinance specifies additional requirements for restaurants and multiple family and two-family dwellings units. These uses can, if unrestricted, place unacceptable levels of traffic on these sites and streets that would negatively impact adjacent residential uses outside the neighborhood business district. a. Restaurants shall not exceed 3,000 gross square feet. Exterior seating will be considered based on its impact on adjacent residential uses outside the neighborhood business district. b. Dwelling Units shall be located within a mixed use development including non-residential structures. 4. District Requirements: (The district requirements in Section 5.F. for the NB District will apply). To further accomplish the stated purpose of the NB District, developers are encouraged to plan their sites in the spirit of the purpose and intent of the Planned Unit Development provision in Section 5. L. At the time of snbmittal for the Special Use Permit and Site Plan Review, the applicant shall identify modifications to the standard zoning requirements otherwise applicable to the site and the reasons why the modifications would be in the public interest and would be consistent with the purpose of the district. The applicant shall demonstrate to the satisfaction of the City that the proposed uses, lot sizes, height, use mix, location and relationship with other existing and proposed uses are compatible and complementary both internally and with adjacent uses, and meet the intent ofthe City as expressed in the NB District pnrpose and the above criteria for allowable uses. . 5. Building Exteriors, Site Features and Site Development Accomplishing the stated purpose of the NB District requires particular concern for the design of buildings, site features (such as landscaping, lighting, and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to existing buildings, site features and site design on adjoining sites in the district. The City Council will make the final determination on the compatibility and consistency with this provision. a. Landscaping for the site shall comply with Appendix A of the Zoning Ordinance. In addition to Appendix A landscaping shall be provided at the rate of three caliper inches per 40 feet of public street frontage. 5-2 b. Buffer yards 30 feet in width shall be provide adjacent to all residential uses outside the neighborhood business district The buffer yard shall be landscaped with a combination of evergreen trees (six-foot high minimum) and deciduous trees (three-inch caliper minimum) such that the use is effectively screened from the adjacent residences. The buffer yard landscaping shall not be included into the minimum landscaping . calculation (Section A, 5, a). c. Hours o/Operation shall be prohibited between the hours of 11:00 p.m. to 6:00 a.m. All deliveries and loading shall be done during normal hours of operation. d. Sloped Roofs shall be utilized on all principal and accessory structures. Roofing materials and design shall be consistent with those found in the adjacent residential neighborhoods outside the neighborhood business district. e. Exterior Materials shall include only face brick, stone, glass, or natural wood products. All walls shall be treated with the same exterior materials. f. Lighting shall adhere to the requirements of Section 6, E, 3, of the Zoning Ordinance. Lighting shall not be pennitted to wash the building, except for accent lighting to delineate the main entryway into the building. Security and parking lot lighting shall be on pedestals not to exceed 14 feet in height g. Trash shall be fully screened in a masomy euclosure or shall be stored within the principal structure. h. Vending Machines shall be located on the interior of the principal structure. i. Bicycle Racks shall be provided in an area that is convenient to the main entryway into the building. J. Sidewalks shall be provided adjacent to all public rights-of-way. k. Gateways, where applicable, should be incorporated into the layout of the site. The 1985 Parkway System Feasibility Study and the Comprehensive Plan provide additional guidance on the incorporation of gateways. I. SPECIAL REQUIREMENTS FOR THE B-3 SERVICE BUSINESS DISTRICT. I. Procedure. The application and the administrative and review procedure established in Section 8, Special Use Pennits and in Appendix A, Procedural Manual, shall be followed for all development that involves new building construction, modification of a building's exterior or modification of the site. Special use permits are not required for pennitted uses that occupy approved buildings that do not require exterior building modification or site modification. This provision is subject to any modifications or additions set forth in this Section. The prescribed procedure may be modified by the City to allow plamring flexibility and to encourage cooperative dialogue between the applicant and the City. . 2. Permitted Uses. Pennitted uses are allowed as specified in the Land Use Chart, Section 5, E, for the B-3 District 3. Uses Allowed by Special Use Permit. 3. The above permitted uses, if construction of a new building, modification of a building's exterior, or modification of the site is involved. b. Uses allowed by Special Use Permit as specified on the Land Use Chart, Section 5, E, for the B-3 District 4. Special Regulations/or Drive-In Businesses and Fast Food Restaurants in the B-3 District. Section 6.D of this zoning ordinance, specifies additional requirements for drive-in businesses, fast food restaurants and automobile service stations. This paragraph (4) is a provision whereby the proximity requirement of 1,320 feet between drive-in businesses or fast food restaurants may be waived if the following conditions are met: a. The operation consists of one or more drive-in businesses or fast food restaurants and is an integral part of a building containing one or more other allowed uses, or the operation is part of an architecturally unified "food courtlt or "drive_in service court'1 complex containing two or more restaurants, fast food restaurants or drive-in businesses. b, Shared access drives and shared parking are utilized by all such restaurants, fast food restaurants or drive- in businesses in said building or complex_ c. Only one "food courf' or "drive-in business court" or building containing fast food restaurants or drive-in businesses will be allowed in addition to one freestanding fast food restaurant. . d. The architecture and the site, grading, circulation, landscaping, screening and signage plans shall unify the appearance and function of the complex or building. 5-3 . . . OR\G\NA\:: ~ ---A~ HILLS MEMORANDUM DATE: AgendaItem EDA 3.A. March 4, 2004 TO: Chair and Members of the EDA Michelle Wolfe, Executive Director Aaron Parrish, Assistant City Administrator@ FROM: SUBJECT: Indykiewicz Property ENCLOSURE: Offer Letter Indykiewiz Property Analysis Spreadsheet Sample Site Layout OVERVIEW From time to time, staff receives inquiries on the Indykiewicz property. Most recently, we have received an offer from a convenience store / gas station user. The offer was submitted by Frauenshuh Companies serving as the broker for the end user. As Council will recall, the 2002 appraisal of the property indicated a value range $722,677 to $1,011,748. The offer for the property is $711,700. This is attached for your review. At the February 23, 2004 meeting of the EDA, the EDA directed staff to bring back additional financial information regarding the proposal. In response, I have compiled the attached spreadsheets analyzing our acqui~ition and carrying cost for the site. These have also been reviewed by the Finance Director. For summary purposes, staff would highlight the following points: }- At this point, we can find no documentation indicating that any agreement or memorandum of understanding was entered into with the County clarifying their position on reimbursement. In speaking with Jim Tolaas earlier in the week, he indicated that the County would reimburse for the construction and acquisition costs associated with their share of the stormwater pond. The land acquisition cost associated with the County's portion of the land dedicated to pond use is $415,302. This amount will be reimbursed once the final segment of Highway 96 is completed. Mcmo to EDA Indykiewicz Property Page 2 of2 >- After taking into account the future County reimbursement and the sale of surplus equipment after the acquisition ofthe Indykiewicz property, our net cost for the property is $1,026,333. . >- Our carrying cost for the property, or our lost interest had we chosen not to acquire the property, is $174,331 to date. If we elect to retain the property until 2010, or carrying cost would be $553,659. Carrying cost for the property for years up until 2014 along with a cumulative total are outlined on the attached spreadsheet. Potential appreciation in the value of the property is not included in the analysis. >- This property is currently within an existing tax increment financing district. As such, once improvements to the property are made, the City will receive the City, County, and School District taxes until 2014 when the district is decertified. The gross cash flow associated with this revenue stream is estimated at $240,836. This does not factor in any retail space beyond the gas station/c-store. >- The area associated with the remnant parcel is estimated at 172,066 square feet. Below is a table that summarizes the total cost of the property based on our original purchase, appraisal, current offer, and a proposed counteroffer. Net Present Value PSF SubTotal of Tax Increment Total Original Purchase Price * $ 4.29 $ 738,163 $ 738.163 flppraised Value $ 5.25 $ 903.347 $197,847 $1,101,193 -. Current Offer $ 4.14 $ 711,700 $197.847 $ 909,547 ..~,~ Proposed Counter Offer $ 5.50 $ 946,363 $197,847 $1,144,210 ,.. This is th~.F!!~~<!se price for the remnant property only. The portion of pro-party used as Dart of the pond construction and realionment of West Round Lake Road are not included. This results in a lower total value. I . Requested Action Authorize staff to negotiate a price and general terms subject to EDA approval. . II FRAUENSHUH COMPANIES Commercial Real Es tate r~ .~, January 21, 2004 !--\/ Mr. Aaron Parrish Director of Community Development City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 RE: Offer to Purchase Hwy 96 & Round Lake Rd. Land Arden Hills, MN Dear Aaron: . This letter ("Letter of Intent") shall constitute the general format of a proposal by LER Land. Inc. and/or assigns (as the "Buyer"), to purchase from City of Arden Hills (as the "Seller"), the above-referenced real property. This Letter of Intent is intended as an outline of the general provisions of a proposed transaction which, if closed, would be based upon the following terms and conditions: 1. Prooertv: Buyer is offering to purchase a portion of the property and all its improvements referenced as Parcel "A" located at Hiqhway 96 and Round Lake Road West in Arden Hills, Minnesota. The parcel is approximately 3.268 acres, as identified on the plan attached. 2. Purchase Price: The purchase price shall be Seven Hundred Eleven Thousand and Seven Hundred Dollars ($711,700.00). Such price shall be paid as follows: a. Earnest Money Deoosit: Upon execution of the Purchase Agreement, Buyer shall deposit with Commercial Partners Title, LLC ("Escrow Agent") in cash Twenty Thousand Dollars ($20,000.00) as Eamest Money. The Earnest Money shall be refundable to Buyer during the one hundred twenty (120) day due diligence period, if Buyer elects not to purchase the property for any reason. All Earnest Money, and any interest earned thereon, shall be applied and credited toward the Purchase Price; and b. Balance: The Purchase Price (less Earnest Money and interest) shall be due in cash on the Closing Date (as hereinafter defined). 3. Utilities: The responsibility of the utilities shall follow as listed below: . a. All utility services to the property line including storm sewer, sanitary sewer, water, gas, electric and telephone shall be the responsibility of the Seller. b. SACIWAC charges shall be the responsibility of Buyer. 7101 West 78th Street, Suite 100 . Bloomington, Minnesota 55439 . Tel: 952.829.3480 . Fax: 952.829.3481 4. Review of Documents: Upon full execution of a Purchase Agreement, Seller shall deliver to Buyer the following documents and information within thirty (30) days after the date thereof. a. Legal description of the Real Property; . b. Title Commitment prepared by Commercial Company, along with underlying documents described therein; Partners Title referenced or c. A current copy of an AL T A survey; d. Current copy of the Property Tax Statement; and d. Any and all environmental, geotechnical and other related reports if available. 5. Due Diliqence: The contemplated transaction will be subject, among other things, to Buyer determining, in its sole discretion, with one hundred twenty (120) days after the date of execution of the Purchase Agreement, that Buyer is satisfied with the results of the Due Diligence Investigation. 6. Title Examination: On the Closing Date, Buyer shall receive a policy insuring Buyer's title on the current edition of AL T A Form B Owner's Policy, subject only to those matters disclosed by the preliminary title report and specifically approved by Buyer during the Due Diligence Period. 7. Purchase Aqreement: Buyer and Seller shall negotiate and execute a definitive . agreement (the "Purchase Agreement") within sixty (60) business days of the execution of this Letter of Intent. Among other terms, said Purchase Agreement shall be non- contingent except that Buyer may terminate the Purchase Agreement for any reason during the one twenty (120) day due diligence period. 8. Prorations and Costs: Seller shall pay (a) charges imposed by the Title Company for issuance of its title insurance commitment; (b) state deed tax; and (c) any deferred real estate taxes (including "Green Acres" taxes under Minnesota Statute 273.111) or special assessment payment of which are caused by the closing of this sale. Buyer shall pay the premium for the title insurance policy issued pursuant to the Title Company's commitment. All other costs and expenses will be allocated between Buyer and Seller in the manner customary in the purchase and sale of commercial real estate in the State of Minnesota. 9. Closinq Date: The transaction described herein and in the Purchase Agreement shall be closed within thirty (30) days after the due diligence period. 10. No Other Neqotiation: In recognition and consideration ofthe facts that Buyer will invest substantial money, time and effort in conducting the Due Diligence Investigations, in preparing and negotiating the Contract and in completing other necessary ancillary transactions related to the contemplated transaction. Seller agrees that (a) Seller will cause all discussions and negotiations with other persons or entities, relating to the sale of the property or Seller's interest in it, to cease, and (b) Seller will not, directly or indirectly, solicit offers or negotiate, or permit any of Seller's representatives to solicit . offers or negotiate with any other person or entity with respect to the sale of the Property or Seller's interest in it, so long as negotiations between Buyer and Seller are continuing. . . . 11. Real Estate Commission: Seller agrees to pay Frauenshuh Companies a real estate commission equal to three point five percent (3.5%) of the purchase price. 12. Non-Bindino Letter of Intent: Only the Purchase Agreement when fully executed by both Seller and Buyer shall constitute a binding and enforceable agreement obligating the Seller to sell and the Buyer to purchase the Property. If the foregoing is acceptable, please execute of the Letter of Intent and return it to the undersigned on or before February 5, 2004. Upon receipt, I will proceed with a Purchase Agreement. Sincerely, Frauenshuh Companies ~M Senior Vice President ~ ~~,-j~' Associate Aqreed & Accepted City of Arden Hills By: Its: Date: . ~ t:;; . r:: ..- . ~ . . .. .i I ! , . I 00"' 000 -....- I.tiroN "'...."" 0__ ."'''' ;;; 1;; o o ~ ~ I ~ e '" ,Iii jg '" "':1 gJl -1- >,IC t: ~ ~ E ~~ o .- ~ ~ 0.0' _UJ ~Ul~ o::~o _C~ C1J"- u ...... (J) ro o~- t-<D<D <a:i0 o 0"' o ~"' .... _M N lC.ir-: ~ 1b'7!z;} i i -i ~ C ~ '00 c= .", .!!'" on C Q)"ii) C ~ Q) 0 III III coJ:"t)5 5 c 8 ~ ~ ~ ~~ o Q).- Q) ~ M.Q.~ 0:::: i5..o~ . ~ . 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'~ '-' v ~ d , ~ - . ijV 3~tl ~:;:E~ ~. glllJ l 'l< :t p. -~g~;;,. .f~",H a; ';:,%:i ~ Sj:.' . .' .... <& i t 1 .~ ~~~'"in~ G '0 ~~; h:,-!-:-!~'.;r\~ ~.'. IHIHUHh .. .. .. .. .. " ~ .. ~ <;! .. - l:; .. .. .. t: .. .. .. 1;1 III L o ~ i 4440 West Round Lake Road ARDEN HILLS, MN . . OFFICEIWAREHOUSE 4440 West Round Lake Road Arden Hills, MN 55112 . 114,000 total SF available 14,000 SF - office space 100,000 SF - warehouse space . On 7.840 acres 19 dock doors 103 surface parking spaces . Overlooks Round Lakc . Centrally located off of 1-694 & 1-35W . Access off Highway 96 and 1-35W . The iliformmioJl provided ahol't' has heell ohtai/led jrom (hird /Nlrril'5 Irho/ll u'e dam reliahle. Although we have 110 reasoll to douht/he aCUlm(\' ofthi.," III/ormufilll/ In' do /lor glrt/rll/lree il. . I 4440 Round Lake Road, Arden Hills, MN I \ , Long 1 lake J;- Regional Park TWin-Cities Qt:'chance Plant Rice West (f)- " ~ s: to! ~ "" Z i: I" ': i,---" \, : ~_-'__.__,. I ..~S: !~.... l'--, .t1-~-\ I i /' ~--~ I '. 1'--" \ \ .----_/ \".-.-..-, ~\\ I C 76 \ \r,I~~- / _Co11een--Av~ ,\\i\l' "I '----- /J I \\''f'''nltf?L c _ J Arden HiII~n l \ \ ('-1 '_, f---':........JI '. \ '-----,,- ! I \ \ \ ["F'm.. I I \';~ \ ===~-P, ark ,! \'-'-'" \., ','- . \. u '-- 1-6"04- -, -1 xittl2E1; i~. I: Hills , City Hall I _ L rP'-=~ ,0> - _S ,-=__:AJTIen_,J . FOR MORE INFORMATION CONTACT: i I I I I i-----+---- I I I I t-I~t ----j~rr I I . . -t--r--r . I I ~"'- ! I [ [ i +- i ' . - ROB DAVIDSON (651) 481 -6290 . tQ€)flN.PRnNlPI.l>> ~ @ . . . ... .' ~ ~ ~HILLS MEMORANDUM DATE: July 14, 2004 Agenda Item 2.E TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer 'MS SUBJECT: CIP/Pavement Management 2005 - 2009 BACKGROUND: The City Engineer (URS) and the City of Arden Hills staff have prepared an analysis and projection for the up-coming construction projects and CIP through year 2009. Estimated total costs and its allocation to various funds have been provided by the URS staff. DISCUSSION: Staff is providing two sets of spreadsheets for the Council's review. The first spreadsheet, labeled, "Preliminary 2005 - 2009 Five Year Capital Improvement Plan" provides a summary of all constructions projects, technology upgrades, Public Safety equipment, Parks & Trails improvements, and Operations and Maintenance equipment. The second spreadsheet labeled "Arden Hills Construction Projects - Five Year Summary 2005 - 2009" outlines all the construction projects for the next five years. This spreadsheet demonstrates how the project costs are allocated across various funds. As this spreadsheet is reviewed, please keep the following points in mind: . Fund balance only reflects current assets minus current liabilities. · Future assessment payments are factored in as revenue. · No interest revenue is calculated on the remaining fund balance. · No new revenue is reflected in the general fund. . No new State Aid funds have been factored in. · Currently, the enterprise fund (utility funds) is breaking even from the operations perspective. In aggregate, the enterprise fund is not generating additional revenue, annually, to finance CIP activities. Based on the projected construction activity only, it is estimated that the enterprise fund will approach a negative number by the middle of 2006, if utility rates remain unchanged and there is no infusion of new revenue. The PIR fund balance appears to be healthy. It should be noted that Memo CIPlPavement Management 2 the fund balance analysis does not take into account non-construction charges to the enterprise fund. 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I.~ ~~'O :;'0:: B EIE" "iii<~:EO"~~.!!!:J~~ ~ .!g.1;Sdlo..o..:B ~~:J<<Jo=o~o.::B5J!1 U.... _.r:: U :> ~ ~1l'G U) l'G E .a u - "'0 U cJ-: .~ e 0 ~ 5 m'O 2 dll-.g u: mu O"U)u.....O'::JO::u. - - . , . . . . ~ r- ,~ Project Description Total Project Cost PI" 2004 Fund Balance Jan 1 .2004 $ 5.5~ EdQewater Nei hbomood Reconstruction $ 1,228.750.00 $ New Maintenance Fadli! $ 1,192,000.00 $ (1,1 Count Road E Sidewalk Imorovements $ 25,000.00 Cleveland Avenue Sidewalk 1m rovements $ 62,000.00 Pc Park Shelter $ 350,000.00 Perry Park Improvements - Fencin , Utilities $ 50,000.00 Re lace ell Street S' rlS $ 60,000.00 Assessment Pa rnents $ $ Total - 2004 $ 2,967,750.00 $ (l,l 2005 Est. Fund Balance Jan 1 .2005 $ 4,1{ I Red FoxlGre Fox M&O/Reconstruction $1,600,000.00 ($3 Sealeoal In erson,Karth E, Cummin IS) $ 50,000.00 PMPCi\ ide RatinQ (Enaineerin $ 15,000_00 Lexin on Avenue Reconstruct (RamseY' Count $ 50,000.00 Lexin ton Avenue Walermain Extension $ 110,000.00 Count Road E Sidewalk lmorovements $ 200,000.00 Repaint South Water Tower $ 500,QOO.00 Install SCADA S stem $ 240,000.00 Reconstruct UftStations #4, #9 & #13 $ 300.000.00 Assessment Payments $ - $ Total - 2005 $ 3,065,000.00 ($6 2006 Est. Fund Balance Jan 1 - 2006 $ 3,47 Rid ewood Neiqhbortlood Reconstruction $ 1,570.000_00 $ Reconstruct Lift Stations #1 , #1 1 & #12 $ 300,000.00 Watermain Rehabilitation Cit ide $ 200,000.00 Assessment Pa ments $ Total - 2006 $ 2,070,000.00 $ (3 2007 Est Fund Balance Jan 1 - 2007 $ 3,Og Glenhill Neiqhbortlood Reconstruction $ 1,095,00000 $ Test & SeaVReline Sanitarv Sewer $ 200.00000 Sealcoat RedlGre Fo:c., Chatham,Arden Oaks $ 50,000.00 Sri hton Way Mill and Overla $ 80,000.00 $ Chatham Nei hborhood Mill and Overiav $ 350,000.00 $ 11 Thorn Drive Reconstruction $ 520,000.00 $ (2 Watermain Rehabilitation Cilvwide $ 200,000,00 Assessment Pa ments $ Total - 2007 $ 2,495,000.00 $ (4 2008 Est Fund Balance Jan 1 - 2008 $ 2,59 M&O. Reconstruct Floral Neiohborhood $ 1,255,000.00 $ 15 Test & Seal/Reline Sanita Sewer $ 200,000.00 Watermain Rehabilitation Citvwide $ 200,000.00 Assessment Pa ments $ T atal - 2008 $ 1,655,000.00 $ (2 2009 Est Fund Balance Jan 1 . 2009 $ 2.3ll Reconstruct Noble Nei hbortlOOd $ 1,150,000,00 $ (..-- Sealcoat Glenhill. Glen aul, Kalle. Snellinal $ 50,000.00 Test & Seal/Reline Sanna Sewer $ 200,000.00 Watermain Rehabilitation CitWl'ide $ 200,000.00 Assessment Payments $ Total.2009 $ 1,600,000.00 $ ( 2010 Est. Fund Balance Jan 1 - 2010 $ 2,34 -~ ~ddidon to tho PMP pm,.cts. this sp,,,dsh.,, also includ. SCADA and Lift I I / . ~ ~~HILLS MEMORANDUM DATE: July 16,2004 Work Session Agenda Item 2.F TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Thomas J. Moore; Director of Operations & Maintenance SUBJECT: Follow Up City Hall Landscaping Options Backl!round At the February 16, 2004 Work Session, the City Council was presented with a memo from Staff regarding possible Landscape Options for City Hall. That memo is attached for your review. . The consensus reached at the February 16, 2004 Work Session by the City Council was: I. No additional evergreen trees are needed to screen the City Hall from Highway 96. 2. The City Council would wait until the growing season to evaluate the turf areas. 3. The Prairie Grass area would be reevaluated after the current maintenance contract expires in 2007. An additional landscape item for possible Council consideration has developed since the February 16,2004 Work Session. That item is the death of the five deciduous trees which are no longer under warranty. The replacement cost per tree, with installation, sales tax, and a one year warranty is $650.' The total replacement cost would be $3,250. Budl!et Any Council approved actions for the landscaping at City Hall would be completed in 2005. Thus, the expenditures would be listed in the 2005 Budget, under City Hall Expenses. Staff would present these possible expenditures, for City Council approval, during the 2005 Budget process. Requested Council Action Provide work direction to staff in the following areas: Memo to City Council City Hall Update- Landscape Options Page 2 II. TURF (area by the flag pole in front and the area behind the main lobby) 1. Remove existing turf, bring in black dirt and install sod and an irrigation system. COST: $27,500 for sod and an irrigation system. The irrigation system would come with a one year warranty. 2. Remove existing turf and plant perennial flowers. The areas to be planted would be professionally designed. The actual planting could be a possible community wide project - "Volunteer to Plant at City Hall Day". COST: $7,500 for 400 flowers, compost and removal of existing turf. No warranty on the plants if "we" do the planting. 3. Leave as is. COST: None III. PRAIRIE GRASS We are currently planning to renew our maintenance contract with Minnesota Native Landscape, the vendor that was hired to correct the problems with the original installation of the prairie grass. This will be a three year contract that will include the first controlled bum of the prairie grass. It is staffs recommendation that any future decision on this be delayed until 2007. COST: $7,500 for a three year contact. \ . . e e . ~ ~HILLS MEMORANDUM DATE: July 16,2004 Agenda Item 2. G TO: City Council FROM: Scott Clark, Community Development Director ~ SUBJECT: Economic Development Commission On March 17, 2004 the City Council passed an Ordinance (attached) creating an Economic Development Commission. The purpose of this Work Session item is twofold: I) To communicate steps necessary to implement the Commission; and 2) To ascertain the key priorities for the Commission as their duties are very broad. The initial key step will be the creation of a Board. To date, the City has received only one application. Per the Ordinance, at least of three of the prescribed seven Commissioners must be residents. There is no requirement for the additional four as to the type of businesses they represent but staff recommendation would be to diversify the group regarding size and type of business and other related factors. If any Council Members have specific individuals that they would like to consider, please submit those names to staff and we will send the appropriate correspondence. , Staff can also post the call for Commissioner's on the web page. A realistic timeframe to have a roster in front of the Council could be at the end of August but most realistically in September. The second item are the priorities. Again, reading of the enabling Ordinance illustrates that the Commission has a wide range of activities but initial steps could include: . Start to market the name of Arden Hills as a strategic step in marketing the TCAAP project Develop a component on the web site devoted to business Develop a for sale/for lease information packet Develop a "communications package" to ensure that the City's business community is connected to the City Review obstacles to business development (codes, ordinances, etc.) . . Memo to City Council Economic Development Committee July 16, 2004 2 There are a number of other projects that the Commission can take on but the aforementioned activities can start as a base. After Council deliberation, staff will prepare a work plan with timelines and the ,final agreed upon initial objectives. \\Earth\PJanning\Misc Files\Economic Devclopmcnt\edc Memo 7-12-04.doc e . . ~ - r4t " ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 349 An Ordina.nce Creating an Economic Development Commission The City COlJrtcil of Arden Hills hereby ordains that the followirtg section is added to the Municipal Code: Section 220.04 Economic Development Commission Subd. 1 Establishment of Commission. An Economic Development Commission is hercby established to facilitate positive interaction with the business community and advise the City Council and Economic Development Authority on economic development, redevelopment, and related community development issues. Subd. 2 Composition. The Economic Development Commission shall consist of seven members appointed by the City Council. Membcrship shall be open to any resident or nOn- resident business representa.tive that is interested in the business climate and economic development direction of the City. There shall be at least three Arden Hills residents represented on the Commission. Any member of the Commission may be rcmoved by a majority vote of the City Council. Subd.3 Attendance at Meetings. Any member of the Economic Development Commission who has unexcused absences from three consecutivc meetings, or a total of one- third of all meetings in a calendar year, shall automatically be removed from office without City Council action. The City Administrator shall notify the member of his or her removal. Subd.3 Terms and Compensation. Appointment to the Economic Development Commission shall be made on an annual basis, or more often if required. Members shall be appointed for three year terms beginning on February I st and ending on January 3 I st of the third year. Initial appointments shall be as follows: three members shall be appointed for a term of three years, two mcmbers shall be appointed for a term of two years, and two members shall be appointed for a term of one year. Commission members shall serve without compensation. Subd.4 Vacancies. In the case of a vacancy during the term of office of any member of the Commission, the City Council shall appoint a member to serve the remainder of the term. A vacancy shall exist if any of the following occur: death, failure to serve, or resignation. Subd. 5 Organization. The Mayor, with approval of the City Council, shall annually appoint one member to serve as Chair of the Commission. The Chair shall be responsible for #349 - 1 J ) mccting agendas, presiding at meetings, minutes of meetings, and reports and recommendations to the City Council. Subcommittees of the Commission may be formed from time to time based on the needs of the City and Commission. The Commission shall annually appoint a member to serve as Vice-Chair. . Subd. 6 Meetings and Reports. The Commission shall hold meetings every other month, or more frequently as needed. It shall keep minutes which shall be forwarded to the City Council. The Community Development Director shall be the official staff liaison to the Commission. Subd. 7 follows: Duties and Functions. The duties and functions of the Commission shall be as A. Endeavor to secure a full and complete understanding of the City's needs and desires for economic development activities. B. C. D. E. rJ ", F. G. Create a focal point for the cconomic development efforts of the City. Assist with thc development of a business retention and attraction program. Provide input and direction on the City's marketing and communication efforts. Assure the integration of the City's economic development efforts with its land use planning efforts ensuring that business attraction and expansion is not an end in itself, but . is an element of a coordinated community development program. Assist in the identification of areas for rehabilitation or redevelopment. Work with the Planning Commission on plans for areas identified for redevelopment or rehabilitation. H. Assist in business promotion and recognition events. I. Interact and participate with the Chamber of Commerce and related organizations as a means of improving communications and overall responsiveness. J. Evaluate and make recommendations to the City Council and Economic Development Authority on economic development finance projects and programs including, but not limited to, tax increment financing, tax abatement, local revolving loan fund, and state incentives. K. Participate in the policy making process as requested by the City Council. This may involve occasional joint meetings with the Planning Commission and/or the City Council. L. Perform other duties and functions as specifically delegated by the City Council. ) Effective Date: This ordinance shall become effective thirty days after its publication. . . #349 - 2 Ie - I,e Adoption Date: Adopted by the City Council of the City of Arden Hills the 8th day of March, 2004. 4~~t7~~' / eve Iy Aplikowski, Mayor ATTEST: Publication Date: Published on the 17'h day of March, 2004. \\Eaith\Admin\Council\Ordinances\Ordinance 349 Creating an Economic Development Commission.doc #349 - 3