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Home My WebLink AboutCCP 08-23-2004 Mayor: Beverly Aplikowski ~ ~HILLS Arden Hills City Council WORK SESSION 1245 w. Higbway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hiUs.mn.us Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 4:45 p.m. Monday, August 23, 2004 Agenda 1. Call to Order 2. Al!enda Items StafflPresenter(s ) Time A. Community Foundation Presentation Michelle Wolfe, Bob Lawson 4:45 B. Celebrating Arden Hills Re-cap Michelle Olson 5:30 C. Meeting Room Policy Michelle Olson 6:15 D. Parking Issues - MVHS Michelle Wolfe 6:15 E. Connty Road E Bridge and Path Tom Moore/ Greg Brown 7:00 F. Assessment Policy Task Force Report Murtuza Siddiqui 7:30 G. Karth Lake Improvement District Update Murtuza Siddiqui/Tom Moore 8:00 3. Council Reports A. Councilmember Holden B. Councilmember Larson C. Councilmember Rem D. Councilmember Grant E. Mayor Aplikowski e . . ~ ~~HILLS MEMORANDUM DATE: AGENDA ITEM: 2A TO: FROM: SUBJECT: August 19, 2004 Mayor and City Council , \ Michelle Wolfe, City Administratorl\~~ Community Foundation \' ~ A few months ago, the City Council requested that we take a look at the concept of establishing a community foundation. It was mentioned that the City of New Brighton had recently explored this topic, and I learned that thcy had received a presentation by Minnesota Community Foundation. I contacted this organization and requested a similar presentation. At the work session on August 23, Mr. Bob Lawson will provide information about the Minncsota Community Foundation and be available to answer questions about the possibility of establishing a foundation here in Arden Hills. Since this topic has previously been discussed by the PTRC, I asked O&M Director Moore to invite interested PTRC members to attend this presentation. Mr. Lawson provided some background materials which will be included in your packet. This should provide a good basis for the discussion on Monday evening. Enclosure '1IEorrhUdmin'ICity AdministratorIMemoI20041,8-23-04 Work Session Foundation.doc f e . e ~ ~~HILLS MEMORANDUM DATE: Agenda Item 2.B August 23, 2004 TO; Mayor and City Council Michelle Wolfe - City Administrator CC: Thomas J. Moore - Director of Operations and Maintenance FROM: Michelle Olson - Recreation Program Supervisor /77(9 SUBJECT: "Celebrating Arden Hills" ENCLOSURES: 2004 Celebrating Arden Hills Budget 2003 Celebrating Arden Hills Budget Background The 2004 "Celebrating Arden Hills" event was a huge success' I continue to hear positive comments from residents who wcre able to attend. The purpose of to day's discussion will be to evaluate the event and make a few decisions regarding the 2005 event and beyond. A. Budget Analysis - Is the City Council comfortable with the expense/revenue of the event? Attached you will find the budget report for the 2004 Celebrating Arden Hills Event. Wc did bring in over $15,000 in sponsorships - which was more than the previous year. Does the City Council want to continue offering the event at no charge for the majority of events? B. How should this event be planned, organized, and carried out? This year's evcnt was planned by a small staff committee with me and Tom Moore acting as co-chairs. All staff members were required to work a four hour shift and all non- exempt staff received 6 hours ofPTO and exempt staffreceived four hours ofPTO. I will continue to be thc Chair of the event and can utilize internal staff for support. However, it would be nice to be able to utilize more volunteers for the day of the event. We only had 6-8 (non-city staff) volunteers the day of. Luckily, we were ablc to staff the event with paid playgrOlmd staff~ office staff, and operations and maintenance seasonal staff. How do we get more volunteers involved? C. Is the Council comfortable with the current scope of the event? 1. Food (Should we continue to offer a catcred dinner?) \\EarthIPR&PW\ATden Hills Annual Celebratiou\1004 Celebrating Arden Hills\rnemos\Ce1ebrating Arden Hills Counci104.DOC Memo to Michelle Wolfe Celebrating Arden Hills Page 2 ~ e a. PRO's: 1. Provides a residential gathering place! 11, Nice catered event where you know the menu ahead of time. Ill. Advertising - Ticket sales help to advertise the overall event. b. CONS: 1. Cost: This year's dilmer cost $5,100 for the food and $7,500 for dinner tents/tables/chairs, We brought in $2,878 in ticket sales, So, the City basically had $9,722 more in expenses than revenue regarding the BBQ dimler. We paid $10,50 per ticket plus $2,25 lor beverages, Our staff committee felt like it would be difficult to sell tickets above $8,00 and felt like it would be important to have a child's ticket price. We also felt that the beverages are very difficult to handle on our own and we felt that having a variety of beverages was important. W c could reduce the beverage count for ncxt year. I don't think you would want to go much below 1.5 beverages per person (this would save us approximately $1.00 per person), Is the City Council comfortable investing this much money in a catered dinner? e 11. Ticket Sales: Ticket sales are unpredictable. We must give the caterer a final count no later than one week before the event. Therefore, it ends up being a guessing game, If the weather is good (as this year's event had been), I anticipate that we will generally always have success selling tickets and even sell out the day of. Therefore, we generally try to havc approximately 100 tickets available for sale the day of (as we did this year), If the event falls on a day with challenging weather, we would not be as successful selling tickets and would be stuck with a lot of extra food, The City would pay for all un- purchased tickets. . Another issue is who should receive complimentary tickets. In 2003, we decided to give out a designated number of tickets to the different levels of sponsorships, For example, the $1,000 sponsors all received 10 complimentary tickets, $750 sponsors received 8 complimentary tickets, and so on for a total of 89 complimentary tickets, This made it difficult to know how many of those 89 would actually be used, If Council wants to give out these tickets to sponsors, could we find a way to make sure thc tickets get utilized? Could we e Memo to Michelle Wolfe Celebrating Arden Hills Page 3 e have a system where sponsors would actually have to send in a ticket order foml to receive tickets? . Also, should we be giving complimentary tickets to our entertainnlent vendors/food vendors/sheriff, etc...? After adding the 25-30 tickets that we give to staff/volunteers and sponsors (if wc gave tickets to sponsors), we would end up giving away over 100 tickets. SlaJJ is seeking inpul on how 10 handle complimenlary lickels. 111. Volume of Participants: If this barbecue dinner becomes the staple of our event for years to come, how many people can this type of event handle? If the event begins to take off, can we adequately serve 750-1,000 or more? Is Ihe Cily Council willing 10 accepl Ihose years where lickels sales are down due 10 wealher and olher faclors! How many people can we accommodale wilh Ihis Iype of dinner? e Options to COllsider: . COlllillue the barbecue dillller as the staple of the evellt! . Bring ill a wide variely of food velldors for our evellt. We could bring in a large tellt as we do with the barbecue dillner which would be a great gatherillg place. We would 1I0t be turnillg allyolle away alld they would have a choice of foods to choose from. . Alollg the same lilies as the above OptiOll, the caterer could put together a meal package (value meals) that people could purchase (burger, chips, alld pop ($6.00 for e:mmple)). We would purchase a certaill lIumber that we feel would sell alld that is the amount they would cook. We would thell have multiple food vendors in order to have ellough choices. 2. Entertainment a. Keep as is b. Expand e. Pull Back 3. Time of Event a. Keep as is b. Expand c. Pull Back e Memo to Michelle Wolfe Celebrating Arden Hills Page 4 4. Craft Vendors/Community Vendors a. Kccp as is b. Expand c. Do not include Craft Vendors. Is this the type of event where Craft vendors will succeed? 5. Y ollth Activities a. Keep as is c. Expand d_ Pull Back Recommendation Staff is looking for feedback on this year's event and would also like to be provided direction on the food portion of the day_ . e . -' . e e Donations Tables/Tents Celebrating Arden Hills - 2004 Revenue Accurate Press Chanticlear Pizza Davanni's Derrek Hames Subway Anchor Bank Arden Hills Library Arden Hills/Shoreview ArdenView Club GR. Lending Irwin Mortgage Corp. North Heights Northwestern College Rice Creek Watershed Northwest Family YMCA Totals $ 3,000.00 $ 2,000.00 $ 1,500.00 $1,262.50 $1,000.00 $1,000.00 $1,000.00 $ 750.00 $ 500.00 $ 500.00 $ 500.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 100.00 $ 100.00 $ 100.00 $ 50.00 $ 50.00 $ 50.00 $15,212.50 $ 61.00 $ 66.00 $ 61.00 $ 66.00 $ 66.00 $ 61.00 $ 71.00 $ 71.00 $ 61.00 $ 61.00 $ 645.00 . Revenue Continued Crafters Tom Lapinski $ 10.00 Us borne Books at Home $ 10.00 Pam Eschbach $ 10.00 Mildred Clarke $ 10.00 Barbara Schroedl $ 10.00 Tastefully Simple $ 10.00 Cindy Rice $ 10.00 $ 70.00 Food Vendors Forrest Whitaker $ 50.00 Big Bell Ice Cream $ 50.00 Italian Ice $ 50.00 $ 150.00 Ticket Sales City Hall $ 1,894.00 Day of Event $ 984.00 $ 2,878.00 T-Shirt Sales $ 120.00 $ 120.00 . DonationsJRenlals $19,075.50 City Contribution $20 , 000.00 $39,075.50 e e Celebrating Arden Hills - 2004 Expense Entertainment Shoreview Northern Lights Variety Band $ 500.00 White Sidewalls $ 2,500.00 Prior lake Water Ski Association $ 1,500.00 Prior lake Ski - AddU. Insurance Cost $ 150.00 Fireworks $ 7.500.00 Down on the Farm Petting Zoo $ 675.00 Happy Faces (CaricaturisVFace Painter) $ 1,845.00 Splatter Sisters $ 575.00 $15,245.00 Food/Youth Games Twin City Catering - Food $ 5,100.00 Service/Delivery/Tax $ 2,306.50 Twin City Catering - Obstacle Course $ 870.00 Twin City Catering. Double Slide $ 1,090.00 Twin City Catering. Candyland $ 870.00 Spin Art $ 625.00 Rock Climbing Wall $ 937.50 Water Wars $ 950.00 . Insurance/Food Permil License Fee $ 242.00 Tents (Aarcee) $ 7,983.52 Tents (Midway) $ 1,184.00 $ 22,158.52 First Aid Red Cross ($40/hr x 7 hours) $ 435.00 $ 435.00 Transportation First Student $ 527.52 Golf Carts $ 233.24 $ 760.76 Signs Signarama $ 1,543.42 Acurate Press (large posters/fiyer) $ 661.00 Accurate Press (Poster) $ 591.00 $ 2,795.42 Programs Accurate Press (Brochure) $ 67.00 Insert in Bulletin $ 345.40 $ 412.40 Sound/Communication Generator $ 540.00 $ 540.00 . Bathrooms $ Park Rental Miscellaneous Total Expenses Celebrating Arden Hills - 2004 Expense e Expense Continued Tony Schmidt Permit Showmobile $ 415.08 $ 534.75 $ 949.83 Thank You Ads - Focus/Bulletin Prizes for Drawing $ 716.06 $ 716.06 $ 44,012.99 . . . Celebrating Arden Hills - 2003 Revenue/Expenses Summary Total Revenue $39,075.50 Total Expenses $44,012.99 ($4,937.49) Short Fall e . Page 4 . . . Donations Celebrating Arden Hills - 2003 Revenue McDonald's Derrek Hames Mr. Movies Chanticlear Pizza Super 8 Hotel TableslTents North Heights Neighbors United Fun on a String ArdenView Club David Jenkin Arden Hills/Shoreview Wells Fargo Arden Hills Library Ticket Sales City Hall T-Shirt Sales Page 1 Totals $ 3,000.00 $1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 750.00 $ 750.00 $ 500 00 $ 500.00 $ 250.00 $ 250.00 $ 100.00 $ 100.00 $ 100.00 $11,300.00 $ 55.00 $ 40.00 $ 10.00 $ 50.00 $ 20.00 $ 45.00 $ 45.00 $ 45.00 $310.00 $ 2,373.50 $117.00 $ 2,490.50 Donations/Rentals City Contribution $14,10050 $20.000.00 $34,100.50 Celebrating Arden Hills - 2003 e Expense Entertainment Shoreview Northern Lights Variety Band $ 500.00 White Sidewalls $ 2,500.00 Prior Lake Water Ski Association $ 1,500.00 Prior Lake Ski - AddU. Insurance Cost $ 150.00 Fireworks $ 7,500.00 Fireworks Insurance $ 250.00 Animals of Wait on's Holiow $ 1,400.00 Wallon's Hollow. AddU. Insurance Cost $ 100.00 Happy Faces (Caricaturist/Face Painter) $ 1,042.00 ~ 14,942.00 FoodlYouth Games Twin City Catering - Food $ 3,725.00 Service/Deiivery/Tax $ 1,743.42 Twin City Catering - Obslacle Course $ 870.00 Twin City Catering - Doubie Siide $ 1,090.00 Twin City Catering - Candyland $ 870.00 Miniature Golf $ 625.00 Rock Climbing Wall $ 775.00 Tents (Aarcee) $ 5,079.27 e Tents (Midway) $ 623.50 $15,401.19 First Aid Red Cross ($40/hr x 7 hours) $ 280.00 $ 280.00 Transportation First Student $ 390.00 Golf Carts $ 233.24 $ 623.24 Signs Signarama $ 900.00 Accurate Press (Poster) $ 516.00 $ 1,416.00 Programs Accurate Press (Brochure) $ 67.00 Insert in Bulletin $ 345.40 $ 412.40 Allied Audio $ 1.171.00 Sound/Communication Generator $ 540.00 $ 1,711.00 Bathrooms Lake Johanna Blvd. . Tony Schmidt Park $ 300.00 $ 300.00 . e e e Celebrating Arden Hills - 2003 Expense Expense Continued Park Rental Tony Schmidt Permit Showmobile $ 415.08 $ 534.75 $ 949.83 Miscellaneous Thank You Ads . Focus/Bulletin Ice Prizes for Drawing T-shirts $ 82.50 $ 442.90 $ 446.00 $ 971.40 Total Expenses $ 37,007.06 Celebrating Arden Hills - 2003 Revenue/Expenses Summary e Total Revenue $34,100.50 Total Expenses $37,007.06 ($2,906.56) Short Fall . e , I . e e ~ ~~HILLS MEMORANDUM DATE: Agenda Item 2.C August 23, 2004 TO: Mayor and City Council Michelle Wolfe - City Administrator cc: Thomas J. Moore - Director of Operations and Maintenance FROM: Michelle Olson - Recreation Program Supervisor mdJ SUBJECT: Meeting Room Policy ENCLOSURES: City Hall Mceting Room Rental Application Form Room Rental Fees Policy Backl!round Shortly after the City of Arden Hills moved into the new City Hall, the surrounding cities were surveyed regarding policies for thc use/rental of meeting rooms. Staff prcscnted a draft at the Decembcr, 2001 work session in which Cowlcil comments and changes wcre incorporated into a final draft. This meeting room rental policy was reviewed and approved at the January 28, 2002 City Council meeting. Attached, please find that application form with the related policy fecs on the back. Staff would like Council to review the current policies/application form and make any necessary changes. Secondly, staff is looking for feedback regarding thc issue of night time use of the building. In the past, most outside groups have been unable to use the building in the evening due to staffing/security issues. In most cases, we only offer the use of the building to groups in which the City of Arden Hills has a cooperative relationship with (Ramsey County, City of New Brighton, etc,..), In order for these groups to have access, a staff person must stay late to let the group in and also lock up and secure the building at the end of thc evening, Does the City Council want the City Hall utilized in the evening hours and to what extent? Currently, some recreation classes are conducted in City Hall during the evening hours. For these classes, the instructors are issued a card with a key and security code. I give them instructions and demonstrate how to enable and disable the alarm, but we still have had several false alarms because of the security system not being used properly, llEarthlPR&PWlRecreationlMEMOSlFacility User Policy 04.DOC Memo to Michelle Wolfe Celebrating Arden Hills Page 2 In addition to the challenges regarding the security system is the set up/take down of meetings. If a meeting continucs late into the evening and has tables that need to be taken down for another meeting downstairs the following day, there isn't always sufficient time to move the tables (if the meeting is scheduled for early morning). In the event that there is cnough time to move the tables, 0 & M staff would usually be called to City Hall to set up for the next meeting. Options for the Council are as follows: I. Do not offer outside groups the opportunity to use the building in thc evening hours. Instructors will continue to teach evening classes and be responsible for proper alarm use. 2. Offer evening use of the building. For this option, City Council needs to consider how the building will be staffed: a. Hire a part time/seasonaIltemporary pcrson to staff as needed. b. Hire a security firm. c. Hire a custodianlbuilding supervisor which would combine the cleaning and managing ofthc building in the evening. They could also assist with set up and take down of meetings. d. Offer overtime to City staff or 0 & M staff (whoever wants it) to staff an event - voluntary basis. Recommendation Staff is requesting direction rcgarding future evening City Hall use. , , . . e e I ~ . ~~HILLS CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Phone: 651.634.5120 Fax: 651.634.5137 . Today's Date Room Requested Date Reserved CITY HALL MEETING ROOM RENTAL APPLICATION Please call 651.634.5120 EQUIPMENT NEEDS ORGANIZATION Name/Organization Contact Person Phone Street Address City, S1., Zli' . Nature of Event Arrival Time Completion Time Estimated Attendance _ture* Printed Name *By signing this form, you verifY you have read, understand, and agree to all policies associated with room rental within City Hall including any associated fees. PRIORITY USERS LIST 1. Any Arden Hills govemment meetings. 2. Any related Arden Hills govemment meetings including Restoration Advisory Board, AMM, RCLLG. 3. Any Arden Hills resident or neighborhood based group. 4. Any locally based non-profit (locally based includes Arden Hills, Shoreview, New Brighton, Mounds View, and Rosevil1e). 5. Minnesota AmlY National Guard. 6. Any non-local based non-profit. 7. Any locally based for-profit group. 8. Any non-local based for-profit group. e Number of Tables Needed: Number of Chairs Needed: VCR Needed: Yes No TV Needed: Yes No I _..._------....1 "'Each group is responsible for their own set up and take down. MEETING ROOM FEES Small Conf. Rm. (8max) no charge no charge no charge $10 $15 $25 $30 Non-profit, daytime usage Army National Guard Arden Hills government groups Local non-profit organization Non-local, non-profit organization Local for.profit organization Non-local, for-profit organization OTHER FEES VCR Rental SlO TV. Rental $10 City Personnel Clean Up Costs $50 Deducted from damage deposit if room is not left in an orderlyfashion Damage Deposit $100 Separate check required, refunded upon staff approval All fees mnst be paid by cash or check. NO CREDIT CARDS ACCEPTED. _!'tIeeting Room .Fee $ 1?"-Ill"geDep(jsit__. u_u_~$ Q!beEc:harges__.. ____+_$ ____ TO"fAL_~l'''' ! s De osit Refnnd Comm. Rm. (50 max) no charge no charge no charge $50 $60 $100 $120 ~ 100.00 ~ ~ ~~HILLS , CITY HALL MEETING ROOM RENTAL AND RELATED FEES POLICY Effective January 28, 2002 Room Reservations . Any group or individual must complete a room use application and pay the applicable fees in advance. . No long-term reservations. No group or individual would be able to reserve a space on a consecutive basis for more than one quarter (3 months) during the calendar year without an opportunity for any other individual or group to have access to that space. . No more than four consecutive uses of a space without that space being made available for others. For example: If an individual wanted to reserve a room for four Tuesdays in March 2002, they would be able to reserve those four Tuesdays, but the first date after the fourth Tuesday the room would become available on a first come, first served basis for reservation. If another group wanted to reserve a room for use on the first Monday of each month they would be able to use it on tbree consecutive Mondays for a quarter based upon the above mentioned long.term reservation policy. After the third, 1st Monday of the quarter, the space would become available on a fjrsl come, first served basis. In this way no group or individual would be able to reserve a space for more Ihan either four consecutive uses or three months. Other Policv Considerations . Any group or individual must pay the actual cost for any lost security system card. . Any group or individual has to pay any false alarm fees if their failure to activate! deactivate the alarm system results in a false alann fee to the City of Arden Hi]]s. . All groups or individuals need to be properly insured or provide proof of proper insurance, or be willing to sign a use waiver form. . All groups or individuals wi]] use the front door access only. . Any group or individual requesting tables and chairs needs to indicate so in the use form application, and is responsible for their own set up and clean up. Room must be returned to the original condition. If room is not returned to original condition, and cA staff must clean the room, a $50 cleanup fee wil" deducted from your damage deposit. . Any group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the groups' conduct and for any damage to the building or equipmenl. The City reserves the right 10 assign supervisory staff or maintenance personnel at an additional cost to the user if it is deemed necessary. Any damages to facilities or equipment must be reported immcdiatcly to the staff. Groups are asked to keep noise to a minimum during City Hall hours. . Use of equipment belonging to an organization must be approved at the time an application is made to reserve the room. Any equipment must be removed immediately after the mecting or activity. No decorations or alterations to the room are allowed. NO TAPE ON WALLS. . Rooms and areas must be cleaned and left in an A orderly condition. If additional effort bcyond o~ norn1al cleaning is required, a fee for personnel costs associated with the cleaning will be added and deducted from your deposit. . Fund raising activities, gambling, alcoholic beverages, and smoking, arc strictly prohibited. . Food and non-alcoholic bev~'Tages must be approved by the facility. No beverage or food containing red dye will be approved for use. NO KITCHEN USE AVAILABLE. . Violation of these policies may result in the denial of future use of the meeting rooms. . Damage deposit will be refunded within 30 days upon approval by staff . AIJ groups or individuals must be properly insured or provide proof of proper insurance, or be willing to sign a use waiver fonn. e e ~ ~~HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: AGENDA ITEM: 2D August 13, 2004 Mayor and City Council ) Michelle Wolfe, City Administrator ,,~" Parking Issues, Mounds View High School (Continuation of Discussion from July Work Session) BACKGROUND At the July Work Session, the City Council had an initial discussion regarding parking issues near Mounds Vicw High School. Staff was asked to explore a number of options and report back. The neighbors were notified that this discussion would be taking place. Some have provided comments bye-mail and phone calls, while others plan to attend the work session. . OPTIONS . 1. Stav with the status quo. Respond to sign request,,- 011 a case-bv-case basis. Pros: Signs are placed in yards per resident request. Residents who do not want a sign in their yard don't have to have one. Cons: Inconsistent signage can result in inconsistent enforcement. Gaps in where signs are placed can reduce the ability of the Sheriffs Department to enforce. State statute says that "reasonable notice" must be provided. Additionally, this approach can result in a large number of signs, which can increase costs, add "graffiti" opportunities, and be visually unattractive for the neighborhood. 2. Develop a neighborhood-wide policv. such as the cverv-block approach. This would result in removing some existing signs and putting signs in some new locations. (A map of possible sign locations is included. This is a first draft and subject to further review.) Pros: This could reduce the number of signs throughout the neighborhood while at the same time providing "reasonable notice" and consistent signage. Improves the ability to enforce the regulations. The entire neighborhood will have signage. The School Resource Oflice and the neighbors have indicated that the students tend to abide by the signage and not park where it is so designated. Cons: Some residents may have a sign in their yard (if they arc at an "entrance" to a block) even though they would prefer not to have a sign. The Sheriffs Department favors this option from an enforcement perspective. Page 2 of 3 3. Develop a communications plan between the residents, City of Arden Hills, Ramsey Connty Sheriffs Department. and Mounds View Schools. . Pros: The goal here would be to ensure that the neighbors have the infonnation they need to call with concerns, report violations, and communicate with the appropriate jurisdiction regarding issues. This could include an informational flier that has names and phone numbers, as well as possibly some kind of neighborhood meeting. A new School Resource Officer has been appointed for Mounds View High School, and he will be present at the work session. The Sheriffs Department has recommended that a flier to the neighborhood include the name and cell phone number for the new SRO. Staff would recommend proceeding with a commlmications plan regardless of which (if any) other options arc pursued. It is key for the neighbors to know the resources that are available to them, and to understand that reporting what they see happening is helpful in trying to deal with potential problems. Cons: None? 4. Explore the possibility of officially designating the neighborhood as a "school zone". (Attached is a memorandum from City Attorney Jeny Filla explaining the concept of a "school no parking zone.") Pros: Provides a clearly defined area with parking restrictions and the ability to tow . offenders. (rowing seems to get violator's attention - and word usually spreads quickly.) Cons: Nobody could park on tbe street during the restricted hours. Time consuming process lor Ramsey County Sheriffs Department to enforce and coordinate with the towing company. 5. Explore the possibility of officiallv designating the neighborhood as a "permit parking only" zone. (See the attached memorandum and sample policy from City Attorney Filla.) Pros: Provides a clearly defined area with parking restrictions and the ability to tow offenders. Cons: Time consuming process for Ramsey County Sheriffs Department to enforce and coordinate with the towing company. Inconvenient for the residents to obtain permits for themselves and their guests. Costs would be incuned by the City (producing and processing permits.) Other neighborhoods may request to bave this same designation. 6. Other? 7. Combination of Options . Page 3 of3 . Speeding Concerns: Although the purpose of this discussion was to look at issues relating to student parking, many residents voiced concerns about speeding in the neighborhood. This appeared to be an even greater concern than the parking. The Sheriffs Department will be asked to do some speed studies once the school year starts and report back to the City Council. In addition, staff was asked to look at the possibility of inslalling a "No Left Turn" sign at the intersection of Lake Valentine Road and Glenview, (A map illustrating placement of the sign is attached.) The Sheriff s Department has voiced concern about such a sign. It is the belief of the department that the end result will just be an increase in the number of citations issued to the neighbors. Some of the neighbors have also voiced concerns about the inconvenience created by such a sign. However, many are comfortable witb the sign irthe restriction was limited in time - for example, from 7:00 - 8:00 a.m. only. The Sheriffs Department indicated that an option may be to explore the original reasoning for the stop sign at Lake Valentine and Fairview, since that is what causes the back-up students try to avoid by cutting through the neighborhood. That is an option that Council could ask us to pursue. REQUESTED ACTION Provide direction to staff regarding policy direction. . Attachments: Map with possible sign locations Memo and sample policy from Attorney Filla Map showing "No Left Turn" sign location Memorandum from July Work Session MW '1IEarth1.Adminl.city Administrator\MemoI2004\8-23-04 IFork SessiolJ HS Parking doc e <{z _ (j) (j) LL o o N II o o C0 - ~ (j) C\l o (/) o I OJ o C0 !! .-f . ~!~2~~ 8 t~~e,~~~~ o ~".!!?:d... N ".!:-'t~a.;: ~o"'".t~1~ 6 ~HlPi~ ~ in.H1H .n ';1;_ ~~r~~ "-:?"" ~ c ~- v ~ ~~ ~HH-::- F ~Ji;:i~';~ ~ ~~~z] i! 0.. M ~~ ~ c ~.i!-6. ~ ii~~~~d ~ HU~,-iH ~ H~~~ i-H (/) hH~h~ t5 Hit. ~ iiltm!! & ~hH~~iS E s >." ~ ."'~~ OJ ~qiriH~ ex:: _n~~~]JjH i ilIilI!!! CI) ,0',,] , i ~ '" oj if) .....:l e . . RECEIVED AUG 1 8 2004 Peterson, Fram & Bergman 50 East Fifth Street, Suite 300 St. Paul, Minnesota 55101 PH: (651) 291-8955/FAX: (651) 228-1753 CITY OF ARDEN HILLS August 17, 2004 Ms. Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Re: Parking Regulations Our File No.: 10450.92-1 Dear Michelle: Pursuant to the City's broad authority to adopt parking regulations applicable to city streets (MS 462.221 Subd. 6 and MS 169.04 Subd. 1), the City Council can approve legislation creating a school no parking zone and/or a permit only parking zone. In either case, the legislation should clearly define the restricted area and adequate signage (MS 169.06 Subd. 3) should be posted within the restricted area. For a school no parking zone, the sign age would prohibit parking on school days during certain hours. The regulations applicable to the school no parking zone would be enforced by the issuance of citations and the towing of the offending vehicle (MS 169.041 Subd. 16). Prior to towing, the Ramsey County Sheriff and the tow truck driver would prepare and sign a towed vehicle report which indicates the circumstances, where the vehicle can be picked up and the associated costs. Nobody could park on the street during the restricted hours. For a permit only parking zone, the signage would indicate that a permit is required to park within the restricted area during certain hours. The City would also adopt procedures for the issuance of permits and the permits could be restricted to those people who reside in homes adjacent to the restricted areas and to their guests. Attached is a copy of the City of SI. Paul Policy. In permit only parking zones, the state law does not allow the vehicle to be towed until four (4) hours after the issuance of the citation (MS 169.041). Ms. Michelle Wolfe August 17, 2004 Page 2 . If you have any questions, please contact me. JPF:jtc Enclosure F:\users\Janice\Jerry\Arden Hills\Wolfe Ilf re Park Regulations.doc . e . . . POLICY & I'ROCEDURE FOR RESIDENTIAL PERMIT PARKING AREAS September 1, 2004 - August 31, 2005 ***PLEASE RETAIN FOR REFERENCE*** The Saint Paul City Council has established residential permit parking in your neighborhood to keep the area frec from non-resident parking. All vehicles that do not have a valid permit properly displayed are subject to the posted parking regulations. Signs and permits will display the identifying number assigned to your area. Vehicles without permits or with inappropriate area numbers will be considered in violation. No permit issued under this Ordinance shaIl guarantce or reserve to the holder a particular parking space within the restricted area but shall provide general parking in said area during the time specified by ordinance as so posted. HOW TO APPLY NEW APPLICANTS: AIl new applicants (legal residents in a permit area who have not previously purchased a residential parking permit) must initiaIly apply in person at either: Traffic Operations Building or 899 North Dale Street Telephone (651) 487-7200 Hours 7:30 AM - 4:30 PM Mon.-Fri. Traffic Engineering Office 25 W. Fourth St., Room 800 (651) 266-6200 Hours 8:00 AM - 4:30 PM Mon.-Fri. All new applicants for permits must submit proof of residency within the restricted area in the form of: . A driver's license, lease, title or utility bill bearing the applicant's name/address; or A notarized statement from a person having a legal titlc or lease for an applicant's residence. Notarized statements shaIl contain the applicant's name, address and the title or lease-holder's address/phone. To obtain a vehicle permit, applicants must also provide proof of vehicle ownership by producing either a title, vehicle rcgistration or insurance card, including license plate number. CURRENT PERMIT HOLDERS: As a resident who purchased parking permits in 2003-2004, you have been mailed an application for the period September 1, 2004 thru August 31,2005. Permits must be applied for on that form. These applications are non-transferable. If you have changed your place of residence within a permit parking area, you must reapply at either of the addresses listed above: The number of permits allowed per household has been established as follows: Areas 1,4 & 8 Area 2 Area 3 Areas 6, 7 and 9-27 Area 13 Vehicle permits allowed Visitor permits allowed Unlimited Unlimited N/A 3 2 2 4 2 6 maximum or combination thereof. (Over) e A non-refundable permit fee of $1 0.00 for each residential parking permit or visitor permit is required. Ifpermit(s) are purchased between May 1" and August 1",2005 the fee shall be $5.00 for each vehicle and/or visitor permit. Make checks payable to the City of St. Paul. VEHICLE PERMITS - $10 each ($5 each between Mav 1. 2005 and Au!!ust I, 2005) To obtain a vehicle permit, complete the application giving the requested data describing the vehicle. Vehicle permit stickers must be permanently affixed to the outside of the driver's side window closest to the rear of the vehicle (lower comer). Tapin!! a permit to the inside of the window is iIIe!!al and is subject to citation. VISITOR PERMITS - $10 each ($5 each between Mav 1, 2005 and Au!!nst 1. 2005) Transferable Visitor permits are available to residents whether or not the rcsident owns an automobile. No resident in the restricted area may use a Visitor permit to park a car owned or controlled by him or her. Visitor permits may be used only by people not residing in the area who are visiting a resident of the restricted area, and they must park on the same block or the immediate adjacent cross street of the address appearing on the Visitor permit. Visitor permits shall be placed on the dashboard inside the vehicle, on the driver's side, so it is visible to enforcement personnel. SPECIAL EVENT PERMITS ($1 each) Residents within the restricted area may purchase non-transferable, dated, Special Event Permits at a cost of $1.00 each. The Traffic Engineer shall determine the number of Special Event permits allowed .- and the hours in effect based on traffic safety or possibility of creating serious problems during the use of ., such special event permits. Special Event Permits shall be placed on tbe dashboard inside the vehicle, on the driver's side, in the same manner as the Visitor permit. FAILURE TO PROPERLY AFFIXfDISPLAY A PERMIT MAY RESULT IN A CITATION LOST OR REPLACEMENT (CHANGE OF VEIDCLE) PERMITS If a permit has been lost, a notarized statement is rcquired stating that the permit was lost and a replacement will be issued for $1.00 each. If a resident replaces their vehicle, they must remove the old sticker with a razor blade and present the pieces along with the new vehicle information to obtain a replacement permit for $1.00 each. Otherwise a new permit can be purchased for $10.00 each ($5.00 each between May 2005 and August 2005) if the resident hasn't reached their permit limits. No permits in Area 2 will be replaced. Warning: False information on a permit parking application shall be grounds for denial or revocation of said permit(s) and is punishable as a misdemeanor. L.C. 168.08 ~~ Rev. 7/1/04 . j--, en.. r-- "'" \ [jjill S3. \, \, I . \!JItj ,:" _l_~ , \, , . . .r"-~ .(l~..) T __J D:F~. . I ~ '~J I~<:;;::J ~/l ~ .:\...r~-j~ S -_..J 7 <{z - OJ OJ LL 0 0 (0 b 0 N II 0 0 = (>') ~ OJ ro 0 '-' (/) o o (>') . ~H3j! 8 i.Q~~E~~", ~ I1mm ~ Hh~~H .a m LL 0. ro :;; m ~ ro al '!! 19 ~ HHi;~H o ,"",J'. f "~I litl:.!. lil. i :I f ;; lJ ;; ~ -;.. ~ ; o ..,~~..,~b!J;; U) F:g1l h~J~~ en ......l ~::r:~d .~g 1.. Z ;i;' r~' ~;: ~ ;~; u::1~ ., ~ ~ ~~HILLS . MEMORANDUM DATE: July 14, 2004 AGENDA ITEM: 2C TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator SUBJECT: Parking Issues, Mounds View High School BACKGROUND Over the past several years there have been issues relating to parking in the neighborhoods near Mounds View High School (see attached map). The most common response was to put up "No Parking" signs in some areas. However, cvery so often some new parking-related incidents would occur. Most recently, there were somc incidents in May 2004. Specifically, some students began parking on Glenview Avenue, and on one occasion were observed urinating in someone's front yard. Ultimately, the City erectcd two more signs on Glenview in response to neighbor requests. However, we felt that a more global policy approach was needed, rather than . putting up signs upon request. There were concerns and questions regarding enforcement and effectiveness of this approach. DISCUSSION On June 9, a meeting on this topic was held at ^rden Hills City Hall. In attendance were the following: Julie Wikelius, MVl-IS John Maas, MVSD John Miller, City ^ttorney Councilmembcr Lois Rem City Administrator Michelle Wolfe George Altendorfer, RCS Mike Salter, RCS Paul Haidcr, RCS 9MVHS SRO) Mayor Beverly Aplikowski O&M Director Tom Moore Much was learned during the course of discussion. Some of the key points are highlighted below: . The School Resourcc Officet (SRO) patrols the neighborhood about three times per day during the school year. . The High School contracts with the County for traffic enforcement during the school year from 7:00 a.m. until 8:15 a.m., and from 1:30 - 2:30 p.m. This cost is paid dircctly by the school. e e e . Page 2 of3 . There are 170-180 spaces for students. Permits cost $125 per semester. There IS a requirement of three students per car. There is a waiting list for permits. . There is a school employee who serves as a parking lot monitor. . The current City regulation in place for parking in the neighborhood is as follows: "No parking for more than six (6) hours". There is a limit of two hours during the school ycar. . A brief and simplistic summary of the history is as follows: With the first wave of complaints relating to parking, signs wcrc installed and the problcm seemed to go away for a while. Eventually some students startcd parking "furtber out" beyond the area that had signs. Then there were more complaints and a second wave of signs was proposed. However, some residents objected and did not want signs in their yards. This resulted in gaps (some areas signed, others not.) This year, some students began parking even further out, where there isn't any signage. This included Glenview, Dellvicw, and Venus A venues. . Some of the parking-related activities whieh were objectionable included beer parties, "hanging out" on portable chairs", playing with Frisbees, and littering. . Historically thc Sheriff s office advised having signs spaced every 150' to ensure enforccability. This is not a rule in any ordinancc or statue, but rather a guidcline that seemed re!,sonable. . Paul Haider, SRO, indicated that he has only issued four tags for the over-two-hours regulation this year. His experience is that the students generally "obey" the signs. . A question was asked as to whether or not signs could simply be placed at the entrances to the neighborhoods. The City Attorney indicated that if that were the only location where signs were placed, they would likely not be very enforceable. The key in the statute is that the regulations being enforced must have "reasonablc notice." A new suggestion was to place the signs at each block, rather than sort of sporadically throughout the neighborhoods. . On Janet Court, students who are only emolled for two hours/day often park therc. With this limited time, they rarely end up violating thc ordinance. (Janet Court is entirely posted.) . Suggested verbiage for tbe signs: "No Parking This Block 8-4p.m. During School Year" . It was discussed that the City nccds to develop a policy, and the best (i.e. easiest to enforce) would be one that is consistent throughout the entire neighborhood (i.e. not allowing residents to opt in or out.) . The question was asked whether the County's Community Affairs Officers (CAO.s) could assist with patrol in the neighborhood. The response was that they already do, and so do the County Reserves. The County may try to increase the activity level of the Reserves in this area. The dirIiculty for CAO's is that they do not have enforcement powers. It was mentioned that the CAO's also do a lot of graffiti patrol. . Ramsey County Sheriffs Department indicated that neighbors experiencing an immediate problem should call SRO Paul Haider directly. He is willing to provide his cell phone number to the neighbors. General traffic issues and concems (for example speeding) could be studied and monitored by Traffic Deputy Tim Etner. Page 3 of 3 . The possibility of towing vvas discussed. The City Attorney quoted from statute that you can tow in a "school zone", so one option would be to define the whole neighborhood as .- a ~'school zone." .. Essentially, the group that met on June 6th seemed to agree that the concept of a consistent neighborhood-wide approach should be examined. By allowing neighbors to opt in and out in terms of signage, gaps result that can reduce enforceability of parking regulations. One way to reduce the nwnber of signs in yards is to have a uniform approach with signs at each block. This is one option that is recommended for review. Neighbors were sent a letter inviting them to the work session for this discussion. Also invited were Ramsey County Sheriffs Department and Mounds Vievv Schools. Our goal is to have a plan in place prior to the start of the new school year. REQUESTED ACTION Provide direction to staff regarding policy direction. Some options include: 3. Stay with the status quo. Respond to sign requests on a case-by-case basis. Develop a neighborhood-vvide policy, such as the every-block approach. This would result in removing some existing signs and putting signs in some new locations. Develop a communications plan between the residents, City of Arden Hills, Ramsey County Sheriffs Department, and Mounds View Schools. Combination of#3 with either #1 or #2 above. Explore the possibility of officially designating the neighborhood as a "school zone". Others per discussion at the work session. e I. 2. 4. 5. 6. Attachments 1,',Earfh'.Adminl,City Administralortlvfemo'12004',7-19-04 rVork Session HS Parhngdoc e .~ I . e . URS Agenda Item 2E MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phon" (6]2) 370-0700 Fax: (612) 370-1378 To: Ms. Michelle Wolfe! City of Arden Hills Copy: Nick Landwer/URS Tom Moore!AH File: 37951-023-8001 From: a 1) \ & I'? Greg Brown Arden Hills City Engineer Date: August 18,2004 Subject: County Road E Pedestrian Improvements Background The Council authorized the City Engineer to prepare a feasibility report Jor pedestrian sidewalk improvements to County Road E at the January 26,2004 Meeting. The general scope ofthe improvements includes widening of the pedestrian walk along the COWlty Road E bridge across TH 5] and construction of an at grade sidewalk from the signalized intersection east of the bridge to the intersection of County Road E and Old Highway 10. We have developed a series of options for the bridge crossing for council's consideration outlined in the March, 2004 feasibility report. The report also describes options regarding the sidewalk counection to Old Highway]O. Bridge Improvements Below is a genera] summary of the Bridge options we have developed to date: Option A: . Replace existing bridge north sidewalk and guardrail with F-type rail (I' -8" wide vs. 3' -8") · Shift roadway centerline 3' to the north . Narrow traffic lanes to 14' (currently] 5') · Construct 6'-6" foot walk along the south side of bridge . Estimated bridge construction cost: $60,000 Option B: · Replace existing bridge north sidewalk and guardrail with F-type rail (I' -8" wide vs. 3' .-8") . Shift roadway centerline 3' to the north · Narrow traffic lanes to 14' (currently ]5') . Construct 7' -6" foot walk along south side of bridge with cantilever structurc improvements ~. \ MemonlJ1dum August 18, 2004 Page 2 . to bridge beams . Estimated bridge construction cost: $80,000 Option C: · Install new beam along south edge of bridge including center pier in roadway median · No changes to roadway alignment or lane widths . Remove southern guardrail · Construct 10' walk along south side of bridge · Allows for interior rail between traffic and sidewalk . Estimated bridge construction cost: $180,000 Enhancement Options (could be included with option A, B or C) . Ornamental railings . Decorative lighting · Concrete patterning/reveals on face of bridge (visible from TH 51) · Concrete pilasters at cnds of bridge Based upon previous discussions with Council and input from the public mcctings, Option B is the preferred Bridge Option. The Scope of Enhancements has not been determined to date. we. are exploring the possibility of obtaining cooperative agreement funding from MnDOT which would provide up to 80% of the funds for the construction of the projcct. IfMnDOT Cooperative Agreement funding were obtained, the Cowlcil may want to considcr proceeding with Option C. Sidewalk Improvements The proposed sidewalk location would run along the southern boulevard between the freeway ramp and Old Highway 10. This area includes MnDOT ROW, 7 single family homes and two City parks. Old Highway 10 and County Road E have been identified by the PTRC as conidors for trail/walk improvements. Old Highway 10 is currently included in the CIP for reconstruction in 2007 (with a trail). Bclow is a general summary of sidewalk options developed to date: Surfacing: Concrete or Bituminous Width: 6' or 8' Setback from Curb: 0', 2', 6' or 8' Location: Whether the walk should be extended west from the freeway ramp at all has also been discusscd as well as the potential for running the walk through Freeway Park. Based upon previous discussions with Council and input from the public meetings a 6' concrete walk is the preferred option. The staffrecommendcd sctback would be either 2 feet (pavcd with brick or colored concrete etc.) or 6' (sod). . , e e . Memorandum August 18, 2004 Page 3 Worksession Goals We would like to review the options outlined above at the worksession and obtain council direction regarding the following points: . Preferred Bridge Improvement Option . Preferred Bridge Enhancements if any . Preferred Walk Option (if extended to Old Highway 10) I will provide some visual renderings illustrating the options above at the meeting for Council reVIew. PROJECTS\ARDENHlL\3795I \GENERA.L\Documents\Agenda Memo 8-] 8-04 Item 2Edoc e . ~ ~~HILLS MEMORANDUM DATE: August 12, 2004 Agenda Item 2.F. TO: Honorable Mayor and City Council FROM: Mmtuza Siddiqui, Finance Director/Treasurer '"'M~ SUBJECT: 2004 Assessment Policy Task Force Rccommendation BACKGROUND: At the February 9, 2004 City Council meeting, the Council appointed mcmbers to the Assessment Policy Task Force to review and update tbe existing Assessment Policy. The Task Force consisted of the following individuals who are the residents of Arden Hills. . Gerald Garski . Bill Gillies . Andy Holewa . Raymond McGraw . Charles Stoddard . Jim Holden . David Grant, council liaison . Gregg Larson, council liaison ( alternate) . Murtuza Siddiqui, staff liaison Tbe Task Force met five times between March 4, 2004 and April 29, 2004 and drafted the revised document for the Council to review and approve. The Task Force looked at a number of assessment policies from different cities. The focus of the Task Force was to draft a policy that was simplc, clcar, and easy to understand and implement. The Council reviewcd thc proposcd policy at the May 17, 2004 Work Session, as well the May 24, 2004 regular City Council meeting. The Council requested the Task Force to re-convene to clarify the following issues: . To spell out the appeal's process in the document. e . To incorporate language that clarifies or defines "hardships'.. Memo City Council 2004 Revised Assessment Policy page 2 e . To incorporate language in the policy that specifies when or by what date a person has to be age sixty-five in order to qualify for the senior defennent. DISCUSSION: The Task Force considered a number of options and methodologies. They reviewed front footage, unit method, and a combination of front footage and unit method. The following are the highlights from the proposed policy document: . Change the assessment methodology to the Unit Method. . Residents will continue to be assessed at fifty percent (50%) ofthe surface construction costs. . No assessments for sanitary sewer, water, and storm water that are part of the PMP plan. . Interest assessed on unpaid balances will be at prime rate plus two percentage (2%) points. . Senior Deferrals - qualification guidelines are tied to the median household income in Ramsey COWlty. . City Council rctains thc right to review each project on its own merit and to deviate fyom any portion of the Policy as it deems proper. Based on the directive from the Council on May 24,2004, the Assessment Policy Task Force met on July 22,2004 to clarify the items requested by the Council. The revised policy as presented has addressed the concerns expressed by the Council. The changes are reflected on pages 12 and 13. e RECOMMENDED ACTION: The 2004 Assessment Policy Task Force and staffrecommend the approval of the revised 2004 Assessment Policy. e e . e City of Arden Hills 2005 Assessment Policy Thc City of Arden Hills has adopted a revised Assessment Policy for its existing streets that are part of the Pavement Management Program (PMP). The PMP is a long-term, multi-year plan that consists of proposed reconstruction and repair of the city's streets. The goal and intent of this policy rcvision was to simplify and make the process easy to understand and implement. The Policy was draftcd by a group oflocal citizens who servcd on the City's 2004 Assessment Policy Task Force. This Policy document is divided into two parts. Part I deals with existing streets and Part II deals with new developments. ~ITfiW~.&~(wml!fm~W~J~~iP!:;(0::[;i!jjfii~;HjY!B.lliflj10;;:~ltjfBm!Sl_im=';;;Itj1;:;;;~~~UlmEi~f::fD ~IfIH~~~fnlTIt4Hi#~~~II~fJ~i~i!i!W:tIRE~~li.E~~i~llif1l~.~l!1~~B;.) The purpose of this assessment policy manual is to establish procedures to be utilized by the City of Ardcn Hills when preparing assessment rolls, so as to assure unifonn and consistent treatmcnt of thc affcctcd properties. Minnesota State Law, Chapter 429 provides that a municipality shall have the power to makc public improvements such as sanitary sewers, storm sewers, water source and distribution facilities, street improvements including grading, curb and gutter, surfacing, sidewalks, street lighting and recreational facilities, etc. The various procedures that the municipality must follow including reports, notices and public hearings are well defined within the law. The Statute further defines that the cost of any improvement may be assessed upon property benefited by the improvement based upon the benefits received whether or not the property abuts on the improvement and whether or not any part of the cost of the improvement is paid from other funding sources. The law is not specific on how these benefits arc to be measured or how the costs are to be apportioned, but rather makes it incumbent upon the municipality to determine with assistance of the City Engineer, City Attorney, appraisers or other quali lied personnel, a fair and equitable method of cost-sharing among the properties involved. Throughout this policy manual, the total cost of an improvement shall include the constmetion cost, plus all associated overhead costs. The total cost of the associated overhcad [or a public improvcmcnt project would typically include the following as a percentage of the constmction costs: 2005 Assessment Policy Manual- Page I City of Arden Hills 2005 Assessment Policy City Administration Design Engineering Construction Engineering Legal Fiscal Interest During Construction Assessment Roll Preparation Contingencies TOTAL e 2.5% 10.0% 10.0% 2.0% 3.0% 4.5% 1.0% 4.0% 37.0% These overhead costs are estimates however; they are used to calculate actual assessments. The initiation of public improvement projects may happen utilizing two (2) different methods. The first method is by a petition of the affected property owners. The petition must be signed by not less than thirty-five percent (35%) of the owners of the frontage of the real property abutting the proposed improvements. It should be noted that the City Council retains the right to review the merits of each project or improvement and establishes the priority as it deems proper. The second method is to initiate the proceedings by City Council direction. in which case no petition is needed. Any reference to land zoning in this policy manual shall mean the most current approvcd City Zoning Map available at the time. It should be emphasized that the special assessment methods and policies summarized herein cannot be considered as all-inclusive and that unusual circwnstanees may at times justify special consideration. Also, any fixed cost data and rates presented herein will be adjusted from year to year so as to reflect current costs. e The City Council shall retain the right to review each project on its own merit and to deviate from any portion of this Assessment Policy Manual, as it deems proper. These deviations may occur in unique situations or where application of the policy produces unfair or undesirable results. The City of Arden Hills utilizes a Unit Cost methodology for the assessment of existing residential homes on a per-lot unit basis, with a lot unit being defined as a platted single- family residential lot or equivalent, which, according to current Arden Hills Municipal Code cannot be further subdivided for R-I and R-2 residential use. The City wiII assess fifty percent (50%) of the total charges, as assessment, to the residents for existing roadways. Generally, no assessments are made to the residents for sanitary sewer, water, and storm water that are part ofthe PMP. . 2005 Assessment Policy Manual - Page 2 . e . City of Arden Hills 2005 Assessment Policy Street Reconstruction a. Residential Equivalent Assessment Rate All R-I and R-2 residentially zoned properties with frontage abutting a street that is reconstructed shall be assessed on a per unit basis at the residential equivalent assessment rate. This rate shall apply, regardless of the street's classificalion (local, collector, arterial, bunk highway); designation (County State-Aid Highway, Municipal State-Aid Street); or jurisdiction (State, County or City). The residential equivalent assessment ratc shall be based on fifty percent (50%) of the total cost of street reconstruction, including all associated overhead costs for a typical residential street section. This residential equivalent assessment rate shall be determined by the City Council, and established by resolution on an annual basis, based upon comparable project data available to the City. b. Commercial Equivalent Assessment Rate/All Other Zoning Classifications Assessment Rate Commercial propeliies with frontage abutting a street that is reconstructed shall be assessed on a per unit basis at the commercial/industrial equivalent assessment rate. The per unit basis is calculated based on the average neighborhood unit size, particularly in a mixed (rcsidential and commercial) neighborhood. Larger sized commercial lots may be sub-divided into smaller units for assessment pmposes and to ensure equity. This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk highway); designation (County State-Aid Highway, Municipal State-Aid Street); or jurisdiction (State, County or City). The commercial/industrial equivalent assessment rate shall be based on seventy percent (70%) of the cost of street reconstruction plus all associated overhcad costs for a typical commercial street section. This commcrcial/industrial equivalcnt assessment rate shall be determined by the City Council, and established by resolution on an annual basis, based upon comparable project data available to the City. c. Tax Exempt (non-pl"Ofits, churches, schools, organizations, groups) Equivalent Assessment Rate Thc tax exempt equivalent assessment rate shall be based on one hundred percent (100%) of thc total cost of strect rcconstruction, including all associated overhead costs for a typical residential street 2005 Assessment Policy Manual- Pagc 3 City of Arden Hills 2005 Assessment Policy section. This assessment rate shall be determined by the City Council, and established by resolntion on an annual basis, based upon comparable project data available to the City. All properties with frontage abutting a street that is reconstructed shall be assessed on a per unit basis at lhe tax exempt equivalent assessment rate. This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk highway); designation (County State-Aid Highway, Municipal State-Aid Street); or jurisdiction (State, County or City). Mill and Overlav Improvements Mill and overlay improvements are placed as a cost-effective measure to extend the useful street life of a particular roadway and to delay street reconstruction needs. As bituminous mill and overlays are constructed as long-term rehabilitation improvements, the cost of these improvements shall be assessed as described below. From time to time, however, the City's Operations and Maintenance Department may detennine that small street areas need immediate bituminous overlay improvements for short-term maintenance purposes. These types of bituminous overlays, determined to be "stop gap" maintenance needs rather than long-term street rehabilitation improvements, shall not be assessed to abutting properties and shall be funded by the City. a. Residential Equivalent Assessment Rate All R-l and R-2 residentially zoned properties with frontage abutting a street that is overlaid with bituminous surfacing shall be assessed on a per unit basis at the residential equivalent assessment rate. This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk highway); designation (County State-Aid Highway, Municipal State-Aid Street); or jurisdiction (State, County or City). The residential equivalent assessment rate shall be based on fifty percent (50%) of the cost of bituminous overlay plus all associated overhead costs for a lypical residential street section. This residential equivalent assessment rate shall be determined by the City Council, and established by resolution on an annual basis, based upon comparable project data available to the City. 2005 Assessment Policy Manual- Page 4 . . . e . e City of Arden Hills 2005 Assessment Policy b. CommerciaIlIndustrial Equivalent Assessment Rate All commercially or industrially zoned properties with frontagc abutting a street that is overlaid with bituminous surfacing shall be assessed on a unit basis at the commerciaIlindustrial equivalent assessment rate. This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk highway); designation (County State-Aid Highway, Municipal State-Aid Street); or jurisdiction (State, County or City). The commereiaIlindustrial equivalent assessment rate shall be based on seventy percent (70%) of the cost of a bituminous overlay plus all associated overhead costs for a typical commercial street section. This commerciaIlindustrial equivalent assessment rate shall be determined by the City Council, and established by resolution on an annual basis, based upon comparable project data available to the City. c. Tax Exempt (non-profits, churches, schools, organizations, groups) Equivalent Assessment Rate All tax exempt properties with Irontage abutting a street that is overlaid with bituminous surfacing shall be assessed on a per unit basis at the tax exempt equivalent assessment rate. This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk highway); designation (County State-Aid Highway, Municipal State-Aid Street); or jurisdiction (State, County or City). The tax exempt equivalent assessment rate shall be based on one hundred percent (100%) of the cost of bituminous overlay plus all associated overhead costs for a typical residential street section. This tax exempt equivalent assessment rate shall be determined by the City Council, and established by resolution on an annual basis, based upon comparable project data available to the City. Allev All reconstruction shall be assessed 50% to the abutting properties. The assessment shall be on a per unit basis for the property frontage on the alley. 2005 Assessment Policy Manual- Page 5 City of Arden Hills 2005 Assessment Policy Appurtenances e Appurtenances such as sidewalks, street lighting, trees or other landscaping features are often encountered during street improvement projects. Appurtenances to new street construction, street reconstruction or bituminous overlay improvements that are either existing or needed by the City shall be included in the cost of the street improvement project. Appurtenances constructed or provided in areas along an improvement project where they do not currently exist, shall be one hundred percent (100%) assessed to thc benefiting properties on a per unit basis. The cost of these appurtenances shall be separated from the cost of the street improvemcnt project. All costs of ornamental street lighting and/or any lighting shall be one hundred percent (100%) assessed to the benefiting propel1ies on a per unit basis. Maintenance/Rehabilitation Proiects a. Concrete Pavement Restoration Concrete pavement restoration is a maintenance procedure funded by the City. b. Crack Sealing Crack sealing is a maintenance procedure funded by the city. . c. Bituminous Seal Coating Bituminous seal coating is a maintenance procedure funded by the City. d. Bituminous Surface Patching Bituminous surfacing patching is a maintenance procedure funded by the City. A. Definitions & General Provisions 1. Assessment Rate The assessment rate for any special assessment district is computed by dividing the total assessable costs of such improvement by the total number of assessment units. Residential Example: Roadway Project Cost Drainage Improvements $ 601,000 $ 205,000 . 2005 Assessment Policy Manual - Page 6 City of Arden Hills 2005 Assessment Policy . Sanitary Improvements Water Main Improvements Total Project Cost $ 245,000 $ 38,000 $1,089,000 Assessed to Property Owners: Roadway Project Cost $ 601,000 50% assessed $ 300,500 Number of units in the neighborhood 60 Per unit assessment: $300,500 divided by 60 equals $5,008 2. Assessable Costs The assessable cost of an improvement shall be defined as those costs that, in the opinion of the City Council, are attributable to the need for service in the area served by the improvement. 3. Petition Petition shall mean a written document presented to the City Council for purpose of initiating a public improvement project. The address of each signatory, the date of the signature and a printing of each signatory's name shall accompany all signatures. e 4. Total Proiect Cost Total project cost shall mean the total estimated construction cost plus all associated overhead costs. Overhead costs shall include, but not be limited to, City administration, cngineering, legal, fiscal, and interest during construction and land acquisition. 5. Assessment Period The length of payment period of various types of improvement projects shall be as follows: Mill and Overlay 5 years Street Reconstruction 10 years e In the case where several areas of the improvements listed above are included in the same project, the assessment period shall be determined by the City Council. In no evcnt shall an assessment period exceed ten (10) years. 2005 Assessment Policy Manual - Page 7 City of Arden Hills 2005 Assessment Policy . 6. Municipal State-Aid Streets Municipal State-Aid Streets are routcs designated by the City Council and approved by the Commissioner of Transportation for inclusion in the City's Statc-Aid system. All routes typically begin and end on another municipal state-aid road, county state-aid road or trunk highway. The critcria used in sclccting such routes are as follows: a. The route is projected to carry a relatively heavier traffic volume or is functionally classified as collector or arterial as identified on the City's functional plan as approved by the City Council; and, b. The route comlects the points of a major traffic interest within the City; and, c. The route provides an integrated street system affording, within practical limits, a state-aid street network consistent with projected traffic dcmands. 7. Municipal State-Aid Construction Funds Municipal State-Aid construction funds are monies apportioned to the City from the State to be used for the construction of routes designated on the Municipal State-Aid system. All construction funded with these monies must be in accordance with the Minnesota Department of Transportation (MnDOT) Office of State-Aid design criteria. e Municipal State Aid (MSA) Funds will be utilized to offsct the city's portion of the project cost. 8. Interest Rate on Unpaid Balance The interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points, fixed for the duration of the outstanding balance. The effcctive date of the interest shall be the date the Council approval of the assessment role. 9. Land Not Included in Assessment Thc City may rescrve the right to delete land within the asscssablc area from the assessment roles if, in its opinion, the land cannot be developed and/or the improvement does not provide bcncfit. No development of that property shall be permitted, nor shall any physical connection to the City's utility or drainage facilities be made by any development on that property until the assessment or connection fees are paid. . 2005 Assessment Policy Manual- Page 8 . City of Arden Hills 2005 Assessment Policy 10. Service District A service district is the area, as determined by the City Engineer and approved by the City Council, which will receive benefit from a proposed improvement project. This type of approach for assessment purposes is typically used for trunk and subtrunk sanitary sewer projects; trunk, subtnmk, source, storage and treatment water projects; and trunk storm sewer projects. 11. Certification of Assessment Roll At the time the assessment rolls are adopted by the City Council by resolution (refer to Appendix for a sample resolution), the property owner may pay the entire assessment against their property in full at Arden Hills City Hall, 1245 W. Highway 96, within thirty (30) days without interest charge. Beyond thirty (30) days, but prior to certification to the County, payment (principal plus interest from the assessment roll date) can be made at the City Hall. After the certification of assessment to the County is made, a resident may make a payment directly at the Ramsey County Government Center, 50 Kellogg Boulevard, St. Paul. Interest charges apply effective from the date of Council approval of the assessment role. It should be noted that the certification is made to the County in early September. . A property owner may pay the total assessment against their property with accrued interest at any time during thc life of the project assessment period. . If paid before November 15th, interest is calculated to December 31st of the year the payment is made. If paid after November 15th, interest will be calculated through sL December 31 of the next year. . . Once the assessments are certified to the County, it is the responsibility of the County staff to calculate the interest charges and include them in the annual property tax payment schedule. Example: Assessment Amount No. of years assessed Interest Rate Assessment Roll Approval Date Est. Total Interest over the life $4,500 10 6% 511/2005 51665 . 2005 Assessment Policy Manual- Page 9 City of Arden Hills 2005 Assessment Policy . Schedule of Payments: Year l' Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Interest $ 450.00 $ 243.00 $ 216.00 $ 189.00 $ 162.00 $ 135.00 $ 108.00 $ 81.00 $ 54.00 $ 27.00 $1,665.00 Principal $ 450.00 $ 450.00 $ 450.00 $ 450.00 $ 450.00 $ 450.00 $ 450.00 $ 450.00 $ 450.00 $ 450.00 $4.500.00 Total $ 900.00 $ 693.00 $ 666.00 $ 639.00 $ 612.00 $ 585.00 $ 558.00 $ 531.00 $ 504.00 $ 477.00 $6,165.00 Balance $4,050.00 $3,600.00 $3,150.00 $2,700.00 $2,250.00 $1,800.00 $1,350.00 $ 900.00 $ 450.00 $ * Note: Interest in year 1 is for twenty (20) months (May I ,2005 - December 31, 2006). 12. Ad Valorem Tax The City Council may, at their discretion, utilize ad valorem taxes to fund portions of the project cost of any public improvement. This shall be done in accordance with the appropriate Minnesota State Statutes. 13. Petition for Non-Programmed Proiects e The City of Arden Hills has established a formal capital improvement program for street reconstruction and rehabilitation projects. It is the intent of the City to generally follow this established program. The Arden Hills City Council will accept petitions from property owners requesting non-programmed projects. Generally, the assessment rate for non- programmed improvement projects initiated by petition of the affected property owners, and approved by the Council, shall be one-hundred percent (100%) of the total project cost. 14. Improvements to Roadwavs Not Under City Jurisdiction The City may assess properties that abut roadways not under City jurisdiction, but receiving reconstruction or bituminous overlay improvements. The assessment rate levied against these properties shall be the same as those established for City reconstruction or bituminous overlay projects. B. Assessment Units The City shall levy special assessments on adjacent benefiting properties for street . improvement projects. The assessment rate shall be computed on a per-lot unit basis, 2005 Assessment Policy Manual - Page 10 . City of Arden Hills 2005 Assessment Policy with a lot unit being defined as a platted single-family residential lot or equivalent, which, according to current Arden Hills Municipal Code cmmot be further subdivided for R-I and R-2 residcntial usc. If a property has been assessed on a lot unit basis for a public improvement, and subsequently a property division is made creating additional lot units, then a supplemcntal charge shall bc made to the property at thc samc rate which applied under the original assessments. All tax exempt status properties shall be subdivided to determine the assessable lot units or part thereo f. Comer lots shall be assessed on thc strcct that is used for the mailing address. If a strect improvement project is requested to be constmcted to a greater width and/or thickness than the standard by the abutting property owners, the excess cost above that of the standard reconstmction cost shall be assessed one hundred percent (100%) to those properties. . All properties with tax exempt status and abutting new strcet rcconstruction, street reconstruction, or bituminous overlay improvements shall be assessed at one hundred percent (100%) ofthe cost ofthe improvement. The assessment process shall be carried out in accordance with Minnesota Statutcs Chapter 429. The assessment rate shall be on a pcr-Iot unit basis and shall be calculated and proccsscd in accordance with the current Arden Hills Pavement Management Program and Assessment Policy. . 2005 Assessment Policy Manual- Page 11 City of Arden Hills 2005 Assessment Policy HARDSHIP DEFERRALS . Minnesota Statute No. 435.193 allows the City, at its own discretion, to defer the payment of any assessment for any homestead property, that is a primary place of residence, owned by a person sixty-five (65) years of age or older, or retired by virtue of a permanent and total disability for which it would be a hardship to make the payments. Under the hardship criteria, no payment amount is reduced or eliminated, but deferred to a future date. Eventuallv, a payment in full with interest will be due to the City/County. The person filine: for a senior deferment must be sixty-five (65) of ae:e on or before December 31 ,t of the assessment year. In order to receive such a deferment, the affected person must cstablish the economic hardship that would be incurred to the reasonable satisfaction of the Arden Hills City Council by providing documentation showing an annual gross income Jess than fifty percent (50%) of the Ramsey County median household income as detennined by the most recent census. The deferral will last for a period of not more than ten (l0) years, and will terminate before ten (l0) years if anyone of the following conditions is present: . A. The owner of the property dies and the spouse is not eligible for a defennent; B. The property is sold; C. The property is no longer homestead; D. The City Council determines that there is no longer hardship incurred in immediately requiring either full or partial payment of the assessment. The City reserves the right to periodically request verification of continued eligibility for a hardship deferral. It should be noted that during the term of the deferral, interest will accrue. At the termination of the deferral period, interest and principal will be due in a lump sum amount. An application for deferment of special assessments is available at the City Offices. It is the responsibility of the resident to submit a completed deferral form, along with tax documents, to the Finance Director for approval. This application must be filed within 30 days of the assessment role. The submission of a deferral form to the City does not automatically qualify a resident for the deferral. If a resident is approved for the deferral, the City staff will nOlify the resident of the approval. The City staff on a periodic basis may request the resident to verify their eligibility. . 2005 Assessment Policy Manual - Page 12 . City of Arden Hills 2005 Assessment Policy APPEALS PROCESS An owner of the property has the opportnnity to appeal the assessment amount at various sta!!es of the assessment process. The first sta!!e is when the assessment amonnt is initially estimated by staff based on the interpretation of the existin!! Assessment Policy. If the estimate was based on inaccurate or incomplete information, the owner may work directly with staff to clarify or rectify the situation. If the owner is not satisfied with the outcome at this sta!!e, known as the first sta!!e. they may file a formal appeal with the Citv Council. prior to the adoption of the assessment roll. This is known as the second sta!!e of the appeal's process. If the appeal is denied by the City Council. the owner may appeal to the district court pursuant to Minnesota Statutes. Section 429.081. by servin!! notice of the appeal to the Mayor or the City Administrator within thirty (30) days after tbe adoption of the assessment. . e 2005 Assessment Policy Manual- Page 13 City of Arden Hills 2005 Assessment Policy P ABTIl:. POLtC!xFQR1.riifflllRiif;;};(jPMRNi'll$ . The assessment policy for anyone who wishes to make public improvements within the City of Arden Hills, as part of a proposed development shall conform to the policies established herein and as modified below. It is the responsibility of the developer to assume total costs (100%) for all new road and street construction including, lights, sanitary sewer, water, and storm water. Prior to any action on the part of the City to determine the feasibility of providing public improvements, the developer shall deposit such amount as determined by the City Administrator to adequately reimburse the City for all engineering, legal and planning, and other consultant fees for work performed in regard to such improvements. In addition, the developer shall he required prior to the City ordering the installation of any City financed improvements, to enter into a Development Contract insuring compliance with the policies set out herein and all subdivision requirements ofthe City. The developer shall also be required to post all eash deposits, and/or letters of credit prior to such aetion by the City Council. In all projects that the City constructs and finances, the following security provisions shall apply. . A. For single family, two family or townhouse residential developments, the developer shall deposit with thc City a cash escrow or an irrevocable letter of credit of not less than one hundred twenty-five percent (125%) of the estimated project cost as determined by the City Engineer. Ifthe estimated project cost, as determined after receipt of bids for construction, exceeds the Engineer's estimate by ten percent (10%) or more, the deposit shall be increased proportionately. The total project costs shall be assessed in equal annual installments according to the assessment period. C. In the case where the improvements benefit not only the property being developed, but other areas within the City, the developer shall provide to the City a security deposit in accordance with paragraphs described above for the portion of the estimated project costs that represent the benefit to the proposed development. Such portion shall be assessed against the properties benefited. 1. For all other types of development, the developer shall deposit with the City a cash escrow or irrevocable letter of credit of not less than one hundred twenty-five percent (l25%) of the cstimated project cost as determined by the City Engineer. If the estimated project cost as determined after receipt of bids for construction exceeds the Engineer's . 2005 Assessment Policy Manual - Page 14 e City of Arden Hills 2005 Assessment Policy estimate by ten percent (10%) or more, the deposit shall be increased proportionately. The total project costs shall be assessed in equal annual installments according to the assessment period. 2. The security deposit shall be irrevocable for the full term of any assessments for which given. The agreement shall be so conditioned as to guarantee payment of the assessments as due or to pay for the cost of all improvements that the developer agreed to install. 3. The required security deposit may consist of a cash escrow deposit or irrevocable letter of credit, in fom1 acceptable to the City Attorney, and with firms authorized to do business in the State of Minnesota. SANITARY SEWER A. Definitions and General Provisions . 1. Sanitary Sewer Interceptors A network of relativcly large diameter, deep sewer pipe and associated pumping stations and appurtenances. The interceptors are designed as collectors for large areas within the sanitary sewer service area. 2. Sanitary Sewer Trunks and Subtrnnks Sanitary sewer pumping stations, including associated foreemain and/or a network of gravity pipes ranging in size generally from ten inch (10") through eighteen inch (IS") and extending away from respective interceptor mains. Pumping station, foreemains, trunks and subtrunks are designed as collectors for areas usually less than three hundred (300) acres. Because sewer lines flow by gravity, the pipes can become quite deep at some locations and very costly to install. A trunk or subtrunk assessment is, in certain cases, utilized so that costs due to extra depth (and/or oversizing) will be spread over the entire service district rather than becoming a burden on just those properties abutting that portion of the pipe network constructed. 3. Sanitary Sewer Laterals A network of pipes, usually eight inch (S") in size that are installed eight (S) to twenty (20) feet deep and are designed to serve those buildings abutting a given street or easement. The laterals drain to trunks, subtrunks or directly to interceptors. e 2005 Assessment Policy Manual- Page 15 City of Arden Hills 2005 Assessment Policy 4. Sanitary Sewer Building Services Those pipes, usually four-inch (4") or six-inch (6") in size leading from laterals (or sometimes from trunks, subtrunks and interceptors) that serve individual buildings. The services are plugged at the property line until such time that a building is connected to thc scwer system. The property owner must make arrangemcnts with a licensed, bonded plumber to complete tile service comlection. 5. Sanitary Sewer Availability Charge (SAC) This is a charge billed to all properties at the time of connection to the sanitary sewer system. The charge is the individual property share of the cost of the interceptor trunk and treatment facilities that make sewer service available. The charge is based on an equivalent unit basis. The method used to calculate the total number of units for any specific property and the current unit charge are based on the Metropolitan Council Environmental Services (MCES) for expected sewagc flow from various dwellings or businesses. A listing of the MCES sewer availability charges is available on the Metropolitan Council website: www.metrocouncil.org This charge may not be assessed against the property. 6. Sanitary Sewer Lateral Benefits Lateral benefit may be provided by connection to trunk, subtrunk or lateral pipes. The calculation of lateral benefit from a trunk or subtrunk pipe will be based on the cost of an eight inch (8") pipe along the same alignment at a depth adequate to provide services to the abutting properties. 7. Infrastructure Rehabilitation Proiects Any project or portion of a project that reconstructs an existing sanitary sewer facility. A rehabilitation project may occur on the existing alignment of the sewer line or on a new alignment, thus allowing the cxisting line to be abandoncd or its status downgraded (i.e., trunk or subtrunk to lateral). B. Determining Sanitary Sewer Assessment Rates 1. Sanitarv Sewer Interceptor Rates All properties that lie within the approvcd Service District shall bear the cost of sanitary sewer interceptor projects. The costs shall be spread equally, based on a gross area basis within the Service District, and will be known as an interceptor assessment. 2. Sanitary Sewer TrunkJSubtrunk Rates The lateral and building service assessments described below will be deducted from the total improvement cost to be assessed. The amount 2005 Assessment Policy Manual- Page ]6 e e e City of Arden Hills 2005 Assessment Policy . rcmaining after said deductions will be asscssed on a gross area basis to all propertied within the Servicc District, and will be known as a trunk assessment and/or subtrunk assessment. 3. Sanitarv Sewer Lateral Rates The building service assessments described below will be deducted from the total improvement cost to be assessed. The amount remaining after said deductions will be asscssed by the following method. The resulting assessment \vill be known as a lateral benefit asscssment. Each assessablc unit shall be assessed as follows: . R-l and R-2 residential lots at 100% ofthe total proiect cost . All other land uses at 100% ofthe total proiect cost 4. Sanitarv Sewer Building Service e The assessment rate for cach size of building service; four inch (4"), six inch (6"), or eight inch (8") shall be determined by adding all the costs associated with each size of service and dividing by the total number of services constructed. Each unit will be assessed at the determined rate for each size and number of services installed. This will be known as the building service assessment. WATER DISTRIBUTION SYSTEM A. Definitions and General Provisions 1. Water Source and Treatment Facilities The City of Arden Hills purchases water from the City of Roseville to supply the water distribution system. Water enters the system at three (3) separate meter stations. The water purchased from Roseville is treated, and Arden Hill does not add any water treatment to thc distribution system. . 2. Water Storage Facilities The City of Arden Hills has a total water storagc capacity of 1.5 million gallons comprised by two (2) elevated storage tanks. One tank has a capacity of 1.0 million gallons and is located south of 1-694 along Red Fox Road. The other storage tank has a capacity of 0.5 million gallons and is located north ofI-694 along Fernwood Avenue. 2005 Assessment Policy Manual - Page 17 City of Arden Hills 2005 Assessment Policy 3. Water Trunk and Snbtrunk Distribution Mains A network of pipes and related appurtenances usually in the size range of ten inch (10") to sixteen inch (16"). These pipes are designed to carry large volumes of water and interconnect various point sources of water supply and storage reservoirs. Appurtenances to these facilities would include valves and fittings, but not fire hydrants. . 4. 'Vater Main Laterals A network of water pipes and related appurtenances usually six inches (6") or eight inches (8") in size that are installed with approximately eight feet (8') of ground cover to rctard freezing and are designed to serve those buildings abutting a given street or easement. Lateral mains are "looped" wherever possible to balance pressures and to provide water from at least two (2) directions so that continuous water service is maintained for most people during a water main break. Looping of lateral mains eliminates dead end water mains that cause a variety of distribution and stagnation problcms. Appurtenances to these facilities would include valves, fittings and fire hydrants. 5. Water Main Building Service These pipes lead from laterals (or sometimes from trunk and subtrunk mains) and serve individual buildings abutting thereon. The size of the . service usually ranges from three-quarter inch (3/4") to six-inch (6"), depending upon the type of building served. The lines terminate at the property line with a shut off valve and are plugged until such time that the building is connected to the water system. The property owner must make arrangements with a licensed, bonded plumber to complete the service connection. 6. Water Connection Charge This is a charge billed to all properties at the time of connection to the water system. The charge is the individual property share of the cost of the trunk, source, and storage facilities that make water service available. The charge is based on the size of the connection, plus the material and installation cost of a water meter. The current charges are outlined in the City Fee Schedule. Neither of these charges may be assessed against the property. 7. Water Main Lateral Benefits The benefit resulting to a property abutting or utilizing a water main where a direct connection to that water main via a building service is reasonably possible without additional lateral pipes. . 2005 Assessment Policy Manual.- Page 18 . City of Arden Hills 2005 Assessment Policy Lateral benefit may be provided by connection to trunk, subtrunk or lateral pipes. The calculation oflateral benefit from a trunk or subtrunk pipe will be based on the cost of an eight inch (8") pipe along the same alignment for commercial or industrial zoned property and a six inch (6") pipe for all othcr areas. 8. Infrastructure Rehabilitation Projects Any project or portion of a project that reconstructs an eXlstmg water system facility. A rehabilitation project may occur on the existing alignment of thc water line or on a new alignment, thus allowing the existing line to be abandoncd or its status downgraded (i.e., trunk or subtrunk to lateral). B. Determining Water Main Assessment Rates e 1. Trunk. Subtrunk. Storal!e and Treatment Facility Rates Any lateral and building service assessments described below will be deducted from the total improvement cost to be assessed. The remaining costs shall be spread equally to all properties that lic within the approved Service District. The costs shall be spread on a gross area basis and will be known as all or any of the following as appropriate: trunk, sub trunk, source, storage, and treatment assessment. 2. 'Vater Main Lateral Rates The building service assessments described below will be deducted from the total improvement cost to be assessed. The amount remaining after said deductions will be assessed by the following method. . R-l and R-2 residential lots at 100% ofthe total project cost . All other land uses at 100% of the total project cost 3. Water Main Buildinl! Service The assessment rate for each size of building service three-quarter inch (3/4") to eight inch (8 ") inch shall be determined by adding all the costs associated with each size of service and dividing by the total number of services constructed. Each unit will be assessed at the determined rate for each size and number of services installed. This will be known as the building service assessment e 2005 Assessment Policy Manual ~ Page 19 City of Arden Hills 2005 Assessment Policy e STORM SEWER A. Definitions and General Provisions 1. Storm Sewer Improvement District The City Council may, at its discretion, construct and finance storm sewer improvements by utilizing a storm sewer tax district, pursuant to Minnesota Statute 444.16 through 444.21. 2. Storm Sewer Trunk Facilities a. Ponds A basin or wetland constructed or naturally located within a pennanent easement for the purpose of containing storm runoff. May be a retention (permanent) pond; detention (temporary) pond; or a combination of both. Arden Hills is within the Rice Creek Watershed District (RCWD), which may tequire additional improvement to control flow discharge from the ponds. The RCWD has a formal permitting process governing pond construction. b. Pipe Network A network of pipes ranging in size generally from thirty inches (30") through seventy-two inches (72"). The trunk pipe networks are designed to collect stormwater runoff rrom an area generally larger than forty (40) acres. e c. Channels, Ditches and Swalcs Conveyance network constructed within permanent casements for the purposes of transporting stormwater runoff. 3. Storm Sewer Lateral I<'acilities A network of pipes ranging in size generally from twelve inches (12") to twenty-seven inches (27") designed to collect stormwater runoff from a specified small area to a trunk facility. The lateral facilities also include street overland flow and inlet structures such as catch basins, manholes and flared end sections. 4. Storm Sewer Taxin2 District A drainage area detennined by using topographical maps and surveys that mutually benefit from storm sewer improvements in conformance with Minnesota Statute, Section 444.16 through 444.21 . 2005 Assessment Policy Manual- Page 20 e City of Arden Hills 2005 Assessment Policy 5. Watershed District A formally established area and Board that protects and controls the water management aspects of subdivisions and developments within the region. B. Determining Storm Sewer Assessment Rates 1. Storm Sewer Trunk Rates a. Design and estimate the total improvement cost of the ultimate trunk system needed to provide complete service to each property in the Service District considered. Also, include the total cost of any existing facilities and/or previous storm sewer assessments to be credited. b. Determine the base assessment rate by dividing the ultimate system cost described above by the sum total of the followiug: 1) Gross area oflow-dcnsity residential properties times 1.0. 2) Gross area of medium and high density residential, church and school properties times 1.25. 3) Gross area of commercial propcrty times 1.5. 4) Gross area of industrial property times 2.0. . c. Assessment rates would be set as follows: . The base rate shall apply to low density residential properties. . The base rate times 1.25 shall apply to medium and high-density residential, church and school properties. . The base rate times 1.5 shall apply to commercial property. . The base rate times 2.0 shall apply to industrial property. d. Credits may be given [or previous stonn sewer assessments, existing systems and any future additional construction that may be necessary as detennined by the City Enginccr for complete service to each property. Credit rates for future construction shall be bascd on current pnces. e. The City may determine that stonn sewer trunk cost bc assessed to all properties within a respective stonn sewer taxing district under Minnesota Statute 444.16 through 444.21 2. Storm Sewer Lateral Rates The lateral storm sewer project costs will be assessed by one of the following methods as determined by the City Council after the project feasibility study. . I. LotJEquivalent Lot Basis Determine the total number of lots and equivalent lot units receiving lateral benefit and divide the project cost equally among them. 2005 Assessment Policy Manual - Page 21 City of Arden Hills 2005 Assessment Policy . . R-l and R-2 residential lots at 100% of the total proieet cost . All other land nses at 100% of the total proieet cost 3. Municipal State-Aid Construction Fund Contributions When a Municipal State-Aid Street project includes either trunk or lateral storm sewer, which the Minnesota Department of Transportation (MnDOT) determines may be funded by Municipal State-Aid construction funds, the amount determined to be actually funded by MnDOT may be deducted from the total improvement eosts to be assessed. 4. Infrastructure Reconstruction Proiects Any project or portion of a project that reconstructs an eXlstmg storm sewer system facility. A reconstruction project may occur in the existing alignment of the storm sewer pipe or on a new alignment, thus allowing the existing line to be abandoned or its status downgradcd (i.e., trunk to lateral). All properties with tax exempt status and abutting new street reconstruction, street reconstruction, or bituminous overlay improvements shall be assessed at one hundred percent (100%) of the cost of the improvement. . Additional Definitions and General Provisions 1. Federal. State and County Highways These streets arc classified as expressways, freeways, and principal arterials constructed and maintained by the State or County Highway Departments. They will carry large volwnes of traffic at peak loading times. 2. Minnesota State-Aid (MSA) Streets These are termed collector streets that interconncct other collector streets, State or County highways, or with Minnesota State-Aid streets in the municipality. Municipal State-Aid funds, apportioned from the gasoline tax, are used to help finance the cost of Minnesota State-Aid Street. The design for a Minnesota State-Aid road is dependent on traffic volumes and the urban setting. 3. Commercial/Industrial Streets These are streets that generally serve commercial/industrial property. They would typically have a projected traffic volume higher than a residential street. A typical design would be thirty-six feet (36') wide with concrete curb and gutter, and nine (9) tone design in accordancc with . current MnDOT standards. 2005 Assessment Policy Manual - Page 22 . City of Arden Hills 2005 Assessment Policy 4. Residential Streets Primarily serve adjoining residents with little or no through traffic. Almost all trips have either an origin or destination on that street. (18.5 miles throughout the City) Street width: Minimum of28 feet. 5. Neighborhood Streets Provide access to residences on that street and provide a route through neighborhood for residents on other streets. A large proportion of trips have neither an origin nor destination on that street. (4.5 miles throughout the City) Street width: Minimum of30 feet. 6. Community Street Provide access to the residences, institutions and businesses on that street, providing a route through the neighborhood or business district for residents of other neighborhoods. (6.0 miles throughout the City) Strect width: Case specific, 32 foot minimum. . 7. Special Cases Streets which do not fir into any of the above descriptions and have a very low usage, (1-3 residences); streets which provide secondary access (i.e. alleys); or, streets defined by extreme limitations due to narrow right-of- way, topography, etc. 8. Appurtenances a. Sidewalks The City may require sidewalks or trails on or adjacent to selected streets or in selected subdivisions. b. Street Lighting The City has a separate plan that indicates where lights are typically installed. Additional street lights or ornamental lights may be installed at the written request of the abutting property owners. c. Trees Trees and other types of landscaping may be required on selected streets. d. Seeding/Sod Boulevard restoration by seeding/sodding may be required to prevent erosion. e 9. Existing Street Reconstruction Proiects Projects that reconstruct existing City streets shall be to the minimum applicable standards for the type of street classification, consistent with 2005 Assessment Policy Manual- Page 23 City o.f Arden Hills 2005 Assessment Policy the Arden Hills Pavement Management Program (PMP) (as found in the Appendix) e 10. Maintenance/Rehabilitation Proiects a. Cold in Place Recycling and Repaving (CIRlRepaving) Recycling of existing deteriorated pavements by pulverizing, mixing with new asphaltic oils and compacting in place. New paving materials are then placed ovcr the cold recycled pavement similar to a standard overlay. b. Bituminous Overlay Placement of an additional bituminous laycr, generally one inch (I ") to two inches (2") thick, ovcr an existing bituminous surfaccd street. c. Concrete Pavement Restoration Replacement of existing concrete panels that have detcrioratcd, mudjacking panels to improvc rideability, and the filling of joints and cracks with a petroleum based material to eliminate flow water to the base below the surface. d. Crack Sealing Placement of petroleum based material in the cracks of a bituminous surfaced street for the purpose of eliminating the flow of water from the surface to the aggregate base material blow. . e. Bituminous Seal Coating Placement of petroleum bascd material and aggregate on an existing bituminous surfaced street for the purpose of filling cracks and covering mild wear. f. Bituminous Surfacing Patching Repair or replacement of existing bituminous surfacing that has deteriorated. \\Earth\Finance\FinanceDirector\APTFI2004Assessment Policy: Revised 8/1104 . 2005 Assessment Policy Manual - Page 24 r . e e ~ ~ ~~HILLS MEMORANDUM DATE: Agenda Item 2.G August 19,2004 TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer 'W\c; SUBJECT: Karth Lake District Board Update BACKGROUND: At the July 26, 2004 Council meeting, the Council appointed seven members to the Karth Lake District Board. On August 18, 2004, the Board had their first meeting. The Board received an overview from the City Attorney about the by-laws, the reason for the creation of the district, and their purpose. URS staff provided an overview of the issues related to the water level and the pumping activities. The Board also received the final cost information for the installation of the pumping system and reviewed the levy amounts allocated to the individual properties. Last year, the Council approved a levy for this project in an amount not to exceed $49,350. DISCUSSION: The first action item for the Board was to recommend to the Council an amendment to the by- laws to reflect seven members on the Board of Directors. The second action item was to establish and recommend to the Council the terms of various board members. Finally, the Board appointed Richard Klick to be their chair, Linda Hansohn, as vice chair, and Janet Stodola as their secretary. The Board was informed that the City may not be able to certify the levy to the County until next year, but is waiting for a ruling from Ramsey County to make an exception for certification in 2004 and payable in 2005. If the City is not granted the exception, the City will include the first year's levy on the quarterly utility bills and include the last two years ofthe levy on their property taxes. The total amount of the levy is $41,348. Lettets will be sent to the residents of this district, re-informing them about this levy, including the final amount. RECOMMENDED ACTION: The Karth Lake Board recommends that the Council amend the Karth Lake District's by-laws to reflect the following: . Amcnd the by-laws to appoint scven members to the board of directors. . Amend the by-laws to reflect appointment of individual board members' expiration terms as follows: ~ Memo Karth Lake District Board Update 2 ~ NAME I. Ron T. Hagkull 2. Linda K. Hansohn 3. Richard F. Klick 4. Steven P. Marino 5. Albert L. Nicnaber 6. Thomas R. Smith 7. Janet J. 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Ql.a q ;;.9<::II~ ~",,g~Ql o;n.'l~_!? 0- 0 ro III .~~ 'i5 en ~::~~~ ~ ~~::i ~ 00 II) ~ :>- ....1011.t.'t-:( "":c-.iM...r..o . ~ . a. ~ o o N m ro ~ < . ~ ~ < o " ~ r < . ~ < 15 "" U e CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-_ RESOLUTION AMENDING RESOLUTION NO. 03-60 RELATING TO THE KARTH LAKE IMPROVEMENT DISTRICT WHEREAS, on the 29th day of September, 2003 the City of Arden Hills adopted Resolution No. 03-60 establishing the Karth Lake Improvement District and adopting the Board Bylaws. WH EREAS, the City of Arden Hills wishes to increase the composition of the Board of Directors from five (5) members to seven (7) members, and wishes to expand the terms of office for the initially appointed Board of Directors. NOW, THEREFORE, BE IT RESOLVED by the Arden Hills City Council that Sections 2.0 and 3.0 of the Karth Lake Improvement District Bylaws shall be amended to read as follows: . 2.0 Composition of Board of Directors. The Karth Lake Improvement District Board of Directors shall consist of seven (7) members initially appointed by the Arden Hills City Council and thereafter elected by qualified voters and owners of property within the Karth Lake Improvement District. Board Members shall reside within the City of Arden Hills. A majority of the Board Members shall own property within the Karth Lake Improvement District. 3.0 Terms of Office. Board members shall be elected for a term of three years. The first appointed Board of Directors shall be composed of two members whose terms expire on the 31st day of December, 2005; two members whose terms expire on the 31st day of December, 2006; and three members whose terms expire on the 31st day of December, 2007. Board Members shall be elected at the annual meeting by a majority of the votes cast. Voting shall be by secret ballot. Absentee ballots shall be received at the offices of the Arden Hills City Administrator, 1245 west Highway 96, Arden Hills, Minnesota, no later than 3:00 p.m. on the date of the annual meeting or such ballots shall be void. e . . . Dated the _ day of August, 2004. ATTEST: Michelle Wolfe Its: City Administrator CITY OF ARDEN HILLS By: Beverly Aplikowski Its: Mayor [SIGNATURE PAGE TO AMENDMENT TO RESOLUTION NO. 03-60] F:\users\Janice\Jerry\Arden Hills\Resolution 03-60 Amendment.doc