HomeMy WebLinkAboutCCP 09-13-2004
~
~HILLS
Arden Hills City Council
Mayor:
Beverly Aplikowski
Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
.www.ci.arden-hills.mn.us
REGULAR MEETING
Monday
September 13, 2004
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable ci r in which to live, work, and la .
Agenda
Work Session Convenes at 5:30 PM-
TCAAP Interim Agreement
City Couneil Meeting Convenes
7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A, August 9, 2004 Council Minutes
B. August 9, 2004 Budget Work Session Minutes
C. August 23, 2004 Council Work Session Minutes
3, CONSENT CALENDAR
A. Claims and Payroll
B. Approve Payment #1 MC Builders Inc.
for Perry Park Pavilion
C. Approve Payment #2- Amt Construction
D, Bonding RefundinglPre-Sale Report
E. Approve Appointments to Economic
Development Commission
F. Mohn Variance Extension
G, Approve Payment #1- Kranse Anderson
for Cnmmings Park Drive Watennain
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There v.rill be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its normal sequence on the agenda.
Arden Hills City Council Agenda
September 13, 2004
Page 2
4. PUBLIC INQUlRIES/INFOR'1ATIONAL
A. 2004 Neighborhood Meeting Information
Public Inquiries/Informational is an opportunity for citizens to
bring to the Council's attention any items not currently on the
agenda. Tn addressing the Council, please state your name and
address for the record, and a brief sunnnary of the specific item
being addressed to the Council. To allow adequate time for each
person \vishing to address the Council, we ask that individuals limit
their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
5. PUBLIC HEARINGS
6. NEW BUSINESS
A, Operating Levy Certification
B. Karth Lake:
Murluza Siddiqui
Murluza Siddiqui
. Amend By-Laws
. Financing
C. Approval of a No Left Hand Turn Sign at the Intersection of Crystal
Avenue and Lake Valentine Road
D. Budget Amendment-Operating Expenditures for the new Ramsey
County Maintenance Facility
E. Pavement Management Program-
. 200S-Authorize Preparation of Plans and Specifications
. 2006- Proceed with Neighborhood Meetings
Tom Moore
Murluza Siddiqui
Tom Moore, Greg Brown
7, Unfinished Business
A. Approval of Assessment Policy
Murluza Siddiqui
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Grant
C. Councilmember Rem
D. Council member Larson
E. Mayor Aplikowski
ADJOURN
WORK SESSION:
TCAAPUPDATE
.
.
.
.
.
.
.
~
~~.JIILLS
MEMORANDUM
DATE:
September 13, 2004
TO:
Mayor and City Council
Michele Wolfe, City Administrator
FROM:
Scott Clark, Community Development Director
SUBJECT:
Work Session-TCAAP
The September 13, 2004 City Council Work Session will center on various TCAAP issues. They
arc as follows:
1) Special work session at 5:30 p.m. to discuss a proposed Interim Agreement. Attached
is a "talking point memorandum", dated September 13, 2004. The purpose of the
memorandum is to break down a proposed Agreement into different functional areas
and after discussion, ascertain where the Council has agreement and disagreement
with CRR's proposal and to set future direction.
2) The Council will then discuss the Interim Agreement with CRR as part of the
"regular" TCAAP work session.
3) John Shardlow will be presenting the plarming efforts to date of the TCAAP Master
Advisory Planning Board.
4) John Shardlow will present information regarding a recent discussion with MnDOT
representatives regarding Highway lO. In addition, the Council needs to develop a
consensus opinion on vaJious transportation issues since the multi-City transportation
task force has commenced. Staff assumes Councilmemher's Larson and Grant will
discuss the initial meeting. Staff will also have available the previously seen
transportation power point if any additional maps or infonnation is requested.
5) A verbal summary will be made regarding the outcome of the September 9, 2004
EP NMPCA meeting and the September 10, 2004 Atmy meeting.
\ \Earth \P J anning\f\.1isc
Files\Scott\tcapp \vork session.doc
~
~~HILLS
MEMORANDUM
.
DATE:
September 13, 2004
TO:
City Council
FROM:
Scott Clark, Community Development Director
SUBJECT:
Proposed Agreement
The following memo outlines business concept points that have been discussed
between CRR, LLC and staff (City Attorney Filla, Michelle Wolfe and Scott Clark).
Council may have a previous copy of Interim Draft #10, which is being used as a base for
negotiations, but the current thought is that an entirely new interim agreement would be
written as opposed to amending the old. Staff will be referencing, within this report,
particular language within Draft # 10 for sake of simplicity. The intended course of action
will be for the Council to discuss these concepts at the City Council meeting, Monday
September 13,2004 at 5:30 p.m. Council will then have the opportunity to discuss issues
with CRR the same night as the Council's post-meeting Work Session agenda consists of
TCAAP related issues. Note: After each section is a statement as to whether staff is
recommending the suggested changes or whether this is still an open issue due to either
concerns with the concept or the necessity of agreeing to language.
.
Expiration Date:
11 has been proposed that the new Interim Agreement (Agreement) run two years
with a one year extension provided that neither party is in default. It should be
remembered that the Interim Agreement (and the commensurate time period) defines the
roles of both parties with the end goal of a Disposition and Development Agreement
(DDA). Once the DDA is complete and the Early Transfer is completed the Interim
Agreement is terminated. Staff recommends the same.
Corporate Name
CCR, LLC will retain their existing corporate name. Staff recommends the san1e.
.
.
.
.
Page 2 of 4
Memorandum to City Council
Proposed Agreement
Budget
It is recognized that sincc thc City has taken the lead in contacts with the
environmental regulators, Army, GSA, etc. amendments to the original budgct should
OCCllr. Staff has proposed (although not finalized in agreement by CRR) a budget
extending over the next two years. Major cost increases include additional staff time,
reflection of using Mike Comodeca (Spencer Fane) to a much greater extent for both
govcrnment relations and the environmental review of documents, and preparation by
another legal finn of the DDA. The budget would also be written that some minor budget
transfers, between line amendments, could occur administratively.
A larger issuer to be negotiated is the reimbursement back to the developer if the
Agreement is terminated. In the existing Interim Agreement, Section 6.0C rcferencing
Section 8.0(B)(I), it states that if the City terminates the Agreement based on... "Actions
or circumstances which would expose the City to unacceptable environmental
remediation risks"... and the City in turn selects another developer, within three years of
termination of the Agreement, the City will reimburse CRR for planning and engineering
costs. The proposal at hand is to extend this list and to have some of the legal costs
ineluded in this list. The rationale for this request, by the developer, is that there is on-
going value to the City for some of the legal work perfonned (development agreement,
real estate documents, FOSET process, etc.). In addition, CRR desires to expand this list
to include not only the environmental remediation risks but other event factors, such as
failure to agree on land use, etc that would cause the City to reimburse CRR. Included
with this memorandum is a proposed budget (not agreed to by the developer) that
illustrates the concept of additional reimbursement for legal costs. Staff recommends the
overall concept that some portion onhe legal should be included but the specifics need to
be ncgotiated as to what portion. The issue of the particular type of events triggering thc
reimbursement remains open.
Roles and Responsibilities
Since the day to day obligations have shifted to the City a new Agreement will
have to reflect a change in roles and responsibilities. The major change is in Section 4.0
(A) which assumes the developer is the prime coordinator for the project. This "lead" role
has already been discussed and agreed to that the City will, and has, taken ovcr this
responsibility. At this time, there does not appear to be any major issues associated with
this item. Staff recommends the concept of revising the roles.
Exclusivity
In proposed Agreement #10 language was added regarding Master Development
Status-- Section 4.0 D. (I) Disposition and Development Agreement (DDA). This
language is sti]] being proposed with the exception of modifying the phrase ".. .the City
shall grant Developer the exclusive rights to develop the AH Reuse Area, subiect to the
terms and conditions of the DDA". Instead, the new language would read... "The City
shall grant Developer the exclusive rights to develop the AH Reuse Area, subiect to
Page 3 of 4
Memorandum to City Council
Proposed Agreement
.
successful negotiation of the DDA." This language change helps clarify when Master
Development Status happens and under what conditions. Equally important, it needs to be
emphasized that CRR docs not become the Mater Developer until after the DDA is
negotiated. In the past there may have been some confusion that the Council's approval
of a new Interim Agreement automatically gave Master Development status to the
development group, which is not the case. Staff recommends a Master Development
clause based on the new language.
Public Participation
CRR proposes that the new Agreement contain language that obligates the City
to provide financial assistance as needcd for this project. Additional comments by CRR
included I) the argument that redevelopment projects of this magnitude and complexity
need public dollars as part ofthe overall financial package lmd 2) funds would be
eannarked for environmental remediation, installation of infrastructure ( staff is of the
opinion that infrastructure should carry a definition of including utilities, transportation
systems and on-site amenities that create asset value to the project) and demolition of
existing facilities. The inclusion of public participation within the Agreement appears to
be the biggest point of discussion. Policy and direction questions for the Council include:
I) Is thc Council agreeable to thc overall conccpt of providing public assistance
if a verifiable financial gap can be demonstrated? The term public assistance
is defined as any source of funds including grants, bonding, tax increment
and/ tax abatement and other offsetting cost programs.
2) If the City does not want this language in the agreement, is the City willing to
sever and terminate the relationship with CRR.
3) Ifthe Council wants to proceed with exploring the concept of public
participation, how does the Council want to proceed in becoming more
comfortable with the idea of a possible need, fonns of assistance, etc.
.
Staffrecommends the concept of including some type ofIanguage reflecting the
potential need for public participation. However, this should be viewed as an open
item of negotiation as the specific language of how this section is written is
critical relevant to the future expectations of all parties.
Ch aracterization
Suggested change is that a representation be made that the City is a strong
advocate for this projcct (this may mean some wording change to item 4.0 A. Id. of the
old Agreemnt) Also, the Agreement would reflect, due to conditions beyond the
Developer's control, that full characterization would not be completed on the TCAAP
until at least the spring of 2005. Stafr recommends these changes.
.
.
.
.
Page 4 of 4
Memorandum to City Council
Pcoposed Agreement
Suspension of Planning
Due to the uncertainties of when the GSAI Army will start and finish the Early
Transfer process (at this time the GSA has stated that they will not have a term sheet lmtil
October) the Developer has proposed suspending the planning process after Phase 3 is
complete. The component parts ofthe individual planning phases are attached. One of the
reasons for temporarily stopping the process is that when full characterization is
cor",)!c\cd it could cause minor or possibly major revisions to the Phase 3 preferred plan.
li apl'c:ars that if Phase 4 is delayed careful observation must be maintained to insure that
sufficient time is given to produce design documents, regulatory processes, etc., that in
turn, will be the foundation for City plmming approvals. Staff recommends the same.
\\Earth\Planning\Misc Files\TCAAP\Agreement 2\8-25- 04 initial negotiation.doc
DRAFT #10 .
INTERIM AGREEMENT
1.0 Parties. THIS INTERIM AGREEMENT is dated the 26th day of August, 2002,
and is entered into by and between the City of Arden Hills, a Minnesota statutory city
(herein "City") and CRR, LLC, a Delaware limited liability company ("Developer").
2.0 Recitals.
A. WHEREAS, the Twin City Army Ammunition Plant ("TCAAP Site") is
located in Ramsey County and within the corporate boundaries of the City;
B. WHEREAS, a re-utilization plan for the TCAAP Site has been prepared;
generally illustrates a major area of continuing control and use by the
Minnesota Army National Guard, an area for open space and recreational
use, and an area for residential and commercial use; and is commonly
known as the "Vento Reusc Plan" which is attached hereto as Exhibit A;
C.
WHEREAS, the U.S. Department of the Army has determined that
approximately 774 acres (the "Excess Area") of the TCAAP Site are no
longer necessary for U.S. Army purposes, and has reported to the General
Services Administration ("GSA") that the Excess Area is available for
distribution;
.
D. WHEREAS, the City anticipates that the Excess Area will be conveyed in
the following manner:
1. To the City: 621 Acres ("AH Reuse Area") as depicted on Exhibit
B;
2. To Ramsey County: 113 acres ("Rice Creek Corridor Area")
3. To the Minnesota Department of Natural Resources: 40 acres
("DNR Area");
E.
WHEREAS, the DNR Area should be integrated with other uses within the
AH Reuse Area pursuant to a land use plan and an infrastructure plan so
that property values can be maintained and/or enhanced and so that the
DNR Area will be developed in a manner that is compatible with other uses
in the AH Reuse Area;
.
.
.
.
F.
WHEREAS, the parties agree that those areas of the TCAAP Site which
are under the control of the Minnesota Army National Guard, and which
are illustrated as potential development areas on the Vento Reuse Plan
should be taken into consideration when adopting a land use plan and an
infrastructure plan for the AH Reuse Area, even though the Minnesota
Army National Guard will continue to use and control such areas for an
indefinite period of time;
G. WHEREAS, the parties agree that the AH Reuse Area will be developed
pursuant to the Vento Reuse Plan, but acknowledge that the Vento Reuse
Plan is a broad framework for development which may need to be refined
when the environmental remediation analysis and more detailed land use
and infrastructure planning for the AH Reuse Area is completed;
H. WHEREAS, the City has expressed its willingness to select the Developer
to be the Master Developer for the redevelopment of the AH Reuse Area,
subject to the satisfactory completion by Developer of its obligations
pursuant to this Interim Agreement, and further subject to the terms and
conditions of a Disposition and Development Agreement ("DDA");
1.
WHEREAS, Developer, at its sole cost and expense, has agreed to assist
the City in obtaining a transfer of the AH Reuse Area from the GSA and to
undertake an extensive environmental analysis of the AH Reuse Area in
order to determine if it is economically feasible to proceed with
environmental remediation and redevelopment; and
J, . WHEREAS, the parties wish to enter into an Interim Agreement which
describes the obligations of the parties relating to the transfer of the AH
Reuse Area, the environmental survey and analysis of the AH Reuse Area,
the preparation of a DDA which would become effective upon transfer of
the AH Reuse Area to the City and the preparation of an Amendment to the
City's Comprehensive Land Use Plan and official controls for the TCAAP
Site ("Comprehensive Plan Amendment").
NOW, THEREFORE, in reliance upon and in consideration of the mutual undertakings
herein expressed, City and Developer agree to the following terms and conditions:
3.0
Guiding Principles. The parties acknowledge that the transfer of the AH Reuse
Area; the environmental survey of the AH Reuse Area; the preparation of a land
use and infrastructure plan; and the negotiation of the DDA will be a complex and
expensive undertaking which will require the cooperation of the parties and the
coordination of activities in order to achieve common goals in a cost effective
2
manner. Therefore, the parties agree that throughout the tenn of this Interim .
Agreement, their conduct will be governed by the following general principles:
A. Cooperation with each other and sharing of all information obtained in
connection witb the tasks defined herein;
B. Full disclosure of activities and dealings with third parties;
C. Accomplishment of tasks in a timely manner; and
D. Avoidance of cost duplications.
E. Pursuit of common goals.
F. Compliance with the general development guidelines illustrated on the
Vento Reuse Plan.
4.0 Maior Tasks. The following major tasks shall be undertaken and completed by
the parties during the term of this Interim Agreement or any extension thereof.
A.
Negotiated or Legislative Transfer of the AH Rense Area.
.
I. Developer Obligations. Developer shall accomplish the following
tasks:
a. Coordinate meetings between the City and GSA regarding
negotiation of a non-competitive land transfer agreement.
b. Coordinate the negotiations of the parties with the United
States Department of Defense, Department of the Army
("Army") to minimize the institutional controls and deed
restrictions which would be incompatible with the City's
proposed Comprehensive Plan Amendment.
c. Coordinate the negotiations of the parties with the Minnesota
Army National Guard to meet their needs efficiently and
economically.
d. Fonnulate and implement strategy to ensure support of
Minnesota's Congressional Delegation.
e.
Advise the City of the status of all negotiations with various
agencies and parties through regular progress reports.
.
~
~
.
2.
City Obligations. The City shall accomplish the fonowing tasks:
a. Participate in negotiations and review and comment on any
proposed agreements.
b. Advise the Developer of the status of an negotiations with
various agencies and parties through regular progress reports.
B. Environmental Analvsis of the AH Reuse Area.
I. Developer Obligations. Developer shall accomplish the following
tasks:
a. Coordinate negotiations with state and federal regulators to
determine remediation standards which are acceptable to the
parties.
b.
Ascertain the status of the Army's remediation efforts and
coordinate negotiations with the Army for the transfer of
remediation responsibility if deemed necessary or appropriate
by the parties.
.
c. Compile feasibility studies encompassing environmental,
demolition, infrastructure, market and open space issues in
sufficient detail to permit the City to reasonable proceed in
the development of a comprehensive plan and official
controls, which will be applicable to the AH Reuse Area.
d. Work with insurance carriers to manage environmental risks
and costs through specific pollution liability policies, and in a
manner that does not expose the City to future environmental
clean-up costs.
e. Coordinate financial arrangements and insurance liability to
maximize financing feasibility for redevelopment.
2.
City Obligations. City shall provide Developer with environmental
data which City has for the AH Reuse Area or which may be
developed as part of the preparation of the City's Comprehensive
Plan Amendment and Infrastructure Plan.
.
4
c.
.
Preparation of Land Use and Infrastructure Plan.
1. Developer Obligations. Dcveloper shall accomplish the following
tasks:
a. Collect and analyze site data including:
(1) TCAAP Sitc information sourccs to idcntify cxisting
conditions.
(2) Building inspection and infrastructure systems
surveys, including location, vcrification, inventory,
and TCAAP Sitc condition cvaluations.
(3) Research and field investigation results to identify
system conditions, capacities and constraining
clcmcnts of infrastructurc as well as possible
opportunities for expanded service.
b.
Review and Comment. Rcvicw and comment on drafts of
the City's Comprehensive Plan Amendment and
Infrastructure Plans as well as the City's economic impact
study relative to possible infrastructure financing.
.
2. City Obligations. The City shall accomplish the following tasks:
a. Planning Consultant. City shall prepare an RFQ and retain a
planning consultant who shall prepare a Comprehensive Plan
Amendment and Infrastructure Plan for the TCAAP Site to
include the following clcmcnts:
(1) Official Controls, Design Guidelines, and related
regulatory changes to ensurc implementation of the
Comprehensive Plan Amendment.
(2) Transportation analysis and study.
(3) Preliminary layout of infrastructure (street, sewer,
water, and storm water).
b.
Financial Consultant. Retain financial consultant to provide
an economic impact study for the construction and payment
of public infrastructure improvements for the AH Reuse Area.
.
5
.
.
.
5.0
c.
Comprehensive Plan Amendment. Submit Comprehensive
Plan Amendment to Metropolitan Council for review and
approval.
d. Public Input. Retain the University of Minnesota Design
Center for the American Urban Landscape to conduct
community meetings regarding the reuse of the AH Reuse
Area.
c. Analvtical Data, Review and comment on data collected and
analyzed by Developer.
f. Reservation of Ril!:hts. The City reserves the right to make
final decisions, as it deems appropriate, in regard to the
content of Official Controls, Dcsign Guidelines,
Infrastructure Layout, and Comprehensive Plan Amcndments
applicable to the development of the excess area.
D. Disposition and Development Al!:reement.
1.
Master Development Status. Providcd that the City successfully
negotiates the transfer ofpropcrty from the Federal Government for
all or a portion of the AH Reuse Area, and further provided that the
Developer is not in default under the provisions of this Interim
Agreement or any amendments thereto, thc City shall grant
Devc10per the exc1usive right to develop the AH Reuse Arca, subject
to the terms and conditions of the DDA. This exclusive right to
develop is granted by the City in consideration for the financial
commitment of Developer to date and in the future.
2. Rel!:ular Meetinl!:s. Thc partics shall conduct regularly scheduled
mcetings until the initial draft of the DDA is prepared and
subsequent meetings as necessary to incorporate data obtained
during the environmental analysis ofthc AH Reuse Area and the
preparation of the City's Comprehensive Plan Amcndment and
Infrastructure Plans.
Access for Environmental Survey. Subject to receipt of approval from the
Federal Government and the Minnesota Army National Guard, and subject to
compliance with the following terms and conditions, Developcr shall have the
right to enter the AH Reuse Area for the purposes of inspections and tests:
6
A.
Developer shall pay for all testing, inspections, studies, or surveys of the
AH Reuse Area. Developer shall keep the AH Reuse Area free and clear of
all liens and shall repair any damage to the AH Reuse Area that is caused
by or in any way connected with said tests, inspections, studies, or surveys.
.
B. Developer shall submit to the City a list of persons and businesses who
shall work on the AH Reuse Area.
C. Developer shall be responsible for initiating, maintaining, and supervising
all safety precautions and programs in connection with any testing work on
the AH Reuse Area as required by the federal government or the City.
D. Developer shall give all notices and comply with all applicable laws,
ordinances, rules, regulations, and lawful orders of any public authority
bearing on the safety of persons or property or their protection from
damages, injury or loss.
E.
Developer shall indemnify and hold the City harmless for any damages
caused by Developer's entry onto the AH Reuse Area. Developer shall
provide City with a Certificate of Insurance indicating that Developer is
insured for such risks.
.
F. Comply with other obligations for the AH Reuse Area access as may be
imposed by the federal government.
6.0 City Costs. Subject to the provisions of Section 6.0.(C), Developer shall
reimburse the City for all costs which the City incurs during the term of this
Interim Agreement in the discharge of the duties hereby imposed on the City
including, but not limited to, engineering, legal, and planning consultants; and
administrative time and expenses incurred by the City; and where deemed
appropriate by the City Council, travel incurred by City Officials occasioned by
attending meetings with third parties at Developer's request (all herein
"Reimbursable Expenses"). The City's estimated budget for reimbursable
expenses and billing rates is attached as Exhibit C. Changes to estimated budgets
shall be approved by the Developer and the City Administrator.
A.
Restricted Account. Upon execution of this Interim Agreement,
Developer shall deposit $100,000 with City which shall be placed in a
restricted account and may only be used by City for reimbursable expenses.
Prior to making a draw on a restricted account, City shall notify Developer.
The notice shall include a documentation of costs incurred. Each time the
balance in the restricted account drops below $50,000, Developer shall
deposit an additional $50,000.
.
7
.
.
.
B.
Avoidance of Duplication. City agrees to keep Developer apprised of the
type of reimbursable expenses which are being incurred so that each party
can attempt to avoid a duplication of services and expenses; provided that,
the City, in its sole discretion, may determine which reimbursable costs are
necessary for the City to incur in order to satisfy its obligations pursuant to
the terms of this Interim Agreement.
C. Developer Reimbursement. If this Interim Agreement is terminated by
the City pursuant to the provisions of Section 8.0.(B)(1), and the City,
within three (3) years of such termination, selects another non-
governmental or private sector entity to plan, evaluate or develop all or a
major portion of the AIl Reuse Area, the City shaH reimburse the
Developer for all or that portion of the planning consultant costs identified
on Exhibit C under the captions "DSU" or "URS Inc. - Planning" which
have been incurred.
7.0
Limitations. This Interim Agreement docs not constitute a disposition of property
or any waivcr ofthc cxercise of control by the City. Execution of this Interim
Agreement by the City is merely an agreement to enter into a period of exclusive
negotiations according to the terms hereof, reserving discretion of final approval to
the City as to any Disposition and Development Agreement and all proceedings
and decisions in connection thcrewith. The City and Developer understand that
the propcrty in question is currently owned by the United States Government and
that the purpose of this Interim Agreement is to assist in negotiations with said
Govemment to have the site conveyed to the City on terms and conditions
favorable to the City and for the purposes outlined in this Interim Agreement or as
may be described in a final Disposition and Development Agreement.
8.0 Term of Agreement. This Interim Agreement shaH continue from the date hereof
until August 31,2005, unless terminated at an earlier date as hereinafter provided,
or extended by mutual consent of the parties.
A. Developer Non-feasibilitv Determination. If at any time the Developer
determines that the development of the AH Reuse Area is not feasible for
any of the following reasons, Developer can terminate this Interim
Agreement in its sole discretion:
1. Inability to negotiate with govemment agencies under economical
terms for the disposition and remediation of the AIl Reuse Area.
8
2.
Discovery of environmental conditions not currently anticipated and
remediation costs associated therewith which would make the
development not economically feasible.
.
3. Failure of the City to adopt a Comprehensive Plan Amendment for
the AH Reuse Area,
4. Determination that private development of the AH Reuse Area by
Developer is not feasible.
5. Failure to secure governmental approvals which would allow
environmental remediation and redevelopment to occur.
6. Failure of Developer and City to agree to proceed with each step of
the proposed planning process, as outlined on Exhibit D attached
hereto,
B.
City Best Interest Determination. If, at any time, the City determines that
it is not in the best interest of the City to obtain the AH Reuse Area for any
of the following reasons, City can terminate this Interim Agreement in its
sole discretion:
.
1. Actions or circumstances which would expose the City to
unacceptable environmental remediation risks.
2. Failure of Developer to propose a land development plan for the AH
Reuse Area that is consistent with the City's Comprehensive Plan
Amendment for the AH Reuse Area.
3. Failure of City and Developer to agree to proceed with each step of
the proposed planning process, as outlined on Exhibit D attached
hereto.
C. Default. If Developer fails to perform its obligations under Section 6.0, the
City may serve Notice of Default upon the Developer, by certified mail,
return receipt requested. The Developer shall have thirty (30) days from
the date of the Notice of Default to cure the default or the City may
terminate this Interim Agreement. Termination for default pursuant to this
section shall not obligate the City to make reimbursements pursuant to
Section 6.0.(e).
9.0
Notice and Correspondence. Any notice required to be given to either party
shall be in writing and deemed given if personally delivered upon the other party;
.
9
.
.
.
or if deposited in the United States mail and sent certified mail, return receipt
requested, postage prepaid and addressed to the other party at the address set forth
below; or if sent via facsimile transmission during normal business hours to the
party to which notice is given at the telephone number listed for fax transmission.
A. Developer. Notices to Developer shall be addressed to the parties:
I. Bart Rehbein
President
Glenn Rehbein Companies
8651 Naples Street, N.E.
Blaine, Minnesota 55449
2. Kent M. Carlson
Vice President of Development
Ryan Companies US, Inc.
50 South Tenth Street, Suite 300
Minneapolis, Minnesota 55403-2012
3.
Daniel A. Blake
Centex Homcs
12400 White Watcr Drive, Suite 120
Minnetonka, Minnesota 55343
B. City. Notices to the City shall be addressed to the following party:
1. Ms. Michelle Wolfe
City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
10.0 Entire A!!:reement. This Interim Agreement contains the entire agreement of the
parties with respect to the matters covered by this Interim Agreement and no other
statement or representation by any employee, offieer or agent of any party, which
is not contained in this Interim Agreement, shall be binding or valid.
11.0 Modification. This Interim Agreement is not subject to modification except in
writing.
12.0 Interpretation. This Interim Agreement has been negotiated by and between the
representatives of both parties, all persons knowledgeable in the subject matter of
this Interim Agreement, and each party had the opportunity to have the Interim
10
Agreement reviewed and drafted by their respective legal counsel. Accordingly, .
any rule oflaw or legal decision that would require interpretation of any
ambiguities in this Interim Agreement against the party that has drafted it is not
applicable and is waived. The provisions of this Interim Agreement shall be
intcrprcted in a reasonable manner to effect thc purpose of the parties and this
Interim Agreement.
13.0 Captions. Titles or captions of sections and paragraphs containcd in this Interim
Agreement are inserted only as a matter of convenience and for reference, and in
no way dcfine, limit, extend or describe the scopc of this Interim Agreement or tlle
intcnt of any provisions.
14.0 Relationship of Parties. Nothing in this Interim Agreement shall create a joint
venture, partnership, or principal-agent relationship between the parties.
15.0 Waiver. No waiver of any right or obligation of either party hereto shall be
effective unless in a writing, specifying such waiver, executed by the party against
whom such waiver is sought to be enforced. A waiver by either party of any of its
rights under this Intcrim Agreement on any occasion shall not be a bar to the
exercise of the same right on any subsequent occasion or of any other right at the
time.
.
16.0 Counterparts. This Interim Agreement may be executed in two counterparts,
each of which shall be deemed an original, but both of which shall be dccmed to
constitute one and the same instrument.
17.0 Attornev's Fees. In the event of any controversy, claim or dispute rclating to this
Interim Agreement, or the breach or interpretation thereof, each party shall bear its
own costs.
18.0 Further Assurances. The parties each agree to make, execute and deliver such
other documents, and to undertake such other and further acts, as may be
reasonably necessary to carry out the intent of this lntcrim Agreemcnt.
19,0 Exhibits. The following listed exhibits are attached hereto and incorporated
herein.
A. Exhibit A - V cnto Reuse Plan.
B. Exhibit B - AH Reuse Arca.
c.
Exhibit C - City Budget.
.
11
e
e
.
D.
Exhibit D - Proposed Planning Process.
20.0 Time of Essence. Time is hereby declared to be of the essence of this Interim
Agreement and each and every provision hereto.
21.0 Non-Assignability. Developer may not assign their interests in this Interim
Agreement without consent of the City, which shall not be unreasonably withheld.
IN WITNESS WHEREOF, the parties have hereunto set their hands the day and
year first above written.
DEVELOPER: CRR,LLC
A MINNESOTA LIMITED LIABILITY
COMPANY
By
Printed Name:
Title:
STATE OF MINNESOTA)
COUNTY OF
)ss
)
On this _ day of
within and for said county, personally appeared
executed the foregoing instrument and acknowledged that he
authority of and on behalf of CRR, LLC.
, before me, a Notary Public
, a , and
executed the same by
Notary Public
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
[SIGNATURES CONTINUED ON FOLLOWING PAGE]
12
ST ATE OF MINNESOTA )
)ss
COUNTY OF )
CITY OF ARDEN HILLS
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
On this _ day of , before me, a Notary Public within
and for said county, personally appeared Beverly Aplikowski and Michelle Wolfe, to me
known to be the Mayor and City Administrator, for the City of Arden Hills and they
executed the foregoing instrument and acknowledged that the instrument was executed
by authority of and on behalf of the City of Arden Hills.
F\\lSCl-s'Janice\Jen'y\Ardcn HiHs\TCAAP'Jnterim Agreement _ Draft #]Odoc
September8,2004(223PI\.1)
Notary Public
13
e
e
e
.
.
.
.
Firm Services Existing Proposed Expen ditures City toCRR
Budget Budget To Date Reimbursable
Local public finance 16,200 16,200
consultation
Kennedy Graven Disposition negotiations 7,500 30,000
assi stance
Development agreement 25,500 50,000
assistance
Subtotal 49,200 96,200 7,200
General support 11,025 11,025
Financial impact analysis 8,750 35,000
Funding option analysis 3,500 3,500
Project financial feasibility 7,000 7,000
anal sis
City of Arden Hills
TCAAP Reuse Project Team
Interim Development Agreement Budget
Ehlers & Associates
y
Subtotal 30,275 56,525 1,837
Spencer Fane
Government Affairs
Assist with approvals fOT
transfer process.
Real Estate and Environmental
legal issues
60,000
100,000
Subtotal 60,000 100,000 15,985
Peterson, Fram,
Bergman
Coordiuation of City legal
issues including contracts, land
use.
30,000
21,060
Subtotal 21.060 30,000 3,123
URS, Inc: Planning
Infrastructure Design
Review/Data
Transportation Plan Design
Review
10,240
7,320
7,320
10,240
Subtotal 17.560 17,560 19,693
URS,Ine:
Environmental
Engineering
Local Project Team Meetings
Environmental Process Review!
Cost Estimate Review
5,280
18,760
5,280
20,000
Subtotal 24,040 25,280 2,182
nsu
Comprehensive Planning
Process
430,000
408,777
Costs associated with
Newsletter Printing development and printing of
periodic TCAAP Update
8,000
8,000
Subtotal 8,000 8,000 3,576
Total $668.832 $863,565 $323,352
20%
0%
20%
20%
20%
20%
100%
0%
0%
I
.
.
.
~
/],\~HILLS
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 9, 2004, 6;30 P,M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
Regular City Council Meeting at 6:30 p.m.
Present:
Mayor Beverly Aplikowski, Couneilmembers David Grant, Gregg Larson,
Lois Rem, and Brenda Holden.
Absent:
None.
Also present were City Administrator, Michelle Wolfe; Director of Operations &
Maintenance, Thomas Moore; Finance Director/Treasurer, Murluza Siddiqui; Community
Development Director, Scott Clark; City Engineer, Greg Brown; and Recording
Secretary, Kathleen Altman.
L
APPROVAL OF MEETING AGENDA
Ms, Wolfe stated staff was adding Item 6A: Diseased Tree Outbreak
MOTION: Councilmember Holden moved and Councilmember Larson
seconded a motion to approve the meeting agenda as amended.
The motion carried unanimously (5-0).
2, APPROVAL OF MINUTES
A. July 19, 2004 Council Work Session Minutes
B. July 26, 2004 Council Minutes
Councilmembcr Holden requested the following changes: None
Councilmember Grant requested the following changes: None
Councilmember Rem requested the following changes: July 26, 2004 City Council Meeting
Minutes, Page 6, fifth paragraph, starting with Mr. Filla, second sentence should read: "He
slated right now one of the things that did not discourage people from submitting applications
before they are ready to develop..."
\\Earth'Admin\Council\J\linutes\Rcgular\2004 \08-09-04 .doc
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
AUGUST 9, 2004
\
2
.
Councilmember Larson requested the following changes: July 19, 2004 City Council Work
Session, page I, under absent: He requested the word "excused" be added after his name.
Mayor Aplikowski requested the following changes: None
Ms. Wolfe requested the following changes: None
MOTION: Councilmember Grant moved and Councilmember Rem seconded
a motion to approve the July 26, 2004 City Council Meeting
Minutes and the July 19, 2004 Council Work Session Minutes as
amended. The motion carried unanimously (5-0).
3. CONSENT CALENDAR
a.
Claims and Payroll
Resolution No. 04-45: A Resolution Appointing the 2004 Primary Election Judges
Payment #6: 2003 PMP - Ingerson
Payment # I: 2004 PMP - Edgewater
Payment #4: Liftstation #7 & Karth Lake
b.
c.
d.
e.
MOTION: Councilmember Larson moved and Councilmemher Grant
seconded a motion to approve the Consent Calendar and to
authorize execution of all necessary documents contained therein.
The motion carried unanimously (5-0).
.
4. PUBLIC INQUIRIES/INFORMATIONAL
None.
5. PUBLIC HEARINGS
None.
6. NEW BUSINESS
A. Diseased Tree Outbreak
Mr, Moore stated the City of Arden Hills as well as the entire metro area was currcntly
cxpericncing a diseased tree epidemic. The trees that arc impacted arc American Elms, Red &
White Oaks and Aspens. City owned trees had been especially hit hard. Currently 62 City
owned trees have been marked for removal. 0 & M staff had also marked trees for removal on
private property. An issue that has come up repeatedly from residents is that the City is telling .
them that they must remove their trees, but the City has not been removing those trees that are on
/
.
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
AUGUST 9, 2004
3
City property. 0 & M Staff is experiencing some enforcement Issues as a result of not
addressing diseased trees on City property.
Mr. Moore noted the diseased tree removal budget for 2004 is $2,500. That money has already
been spent. It is estimated that an additional $15,000 will be required to remove diseased trees
from City property.
Mr. Moore stated staff was requesting the Council to authorize an amendment to the 2004 Park
Maintenance Budget in the amount of $15,000 for the removal of diseased trees on City property.
Proceeds will be from the 2003 General Fund balance.
Mayor Aplikowski asked about the number of private trees versus City owned trees that were
diseased. Mr, Moore replied the City had 62 trees that were diseased and the count of
residential diseased trees outnumbered the City owned trees by quite a bit.
Mr. Moore explained how the trees could be treated if the disease was caught early, but noted it
was difficult to catch the disease early unless a person had training.
Mayor Aplikowski asked what the average cost \vas for tree removal. Mr. Moore replied the
cost was between S900 and $1,500.
Councilmember Holden asked how long a resident had (0 remove a diseased tree once they
were notified. Mr. Moore replied that for an elm tree, a resident had 10 days and for an oak tree,
a resident had 30 days, but noted if a tree service could not remove the tree within that period of
time, the resident should contact thc City and inform them of the date the tree service would be
removing the tree. Hc indicated the City would work with the residents.
Councilmember Larson asked if $15,000 would cover the cost of the tree removal for the City
trees. Mr. Moore replied that amount would cover the removal cost of approximately 40 trees
and staff would remove 22 trees.
Councilmember Larson noted this was a serious problem and he recommended City staff take a
couple of days to do a thorough tree inspection. He also suggested staff contact the Army
National Guard about the trees on the TCAAP property. Mr, Moore replied he did have a
meeting scheduled with the Army National Guard to discuss the trees on the TCAAP property for
the ncar future. He stated there was currently one 0 & M staff member who was working 40
hours a week on tree inspection and that should be sufficient for right now.
Councilmember Holden inquired as to how many trees staff would be removing. Mr. Moore
replied staff would remove 22 trees.
MOTION: Councilmember Larson moved and Councilmember Grant
seconded a motion to authorize an Amendment to the 2004 Park
Maintenance Budget in the amount of $15,000 for the removal of
diseased trees on City property with the proceeds coming rrom the
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
AUGUST 9, 2004
2003 General Fund balance. The motion carried unanimously (5-
0).
7. UNFINISHED BUSINESS
None.
CITY COUNCIL REPORTS
Ms. Wolfe-None.
Councilmember Holden - Stated the newsletter would be going out on August 20. She
requested the Council discuss devoting more funds to the newspaper budget for next year when
they had their budget discussions.
Councilmcmber Grant - None.
Conncilmember Rem - None.
Councilmember Larson - Noted the prairie behind City Hall was looking very nice.
Mayor Aplikowski - Thanked everyone for organizing and attending the National Night Out
celebration.
M,', Clark Reminded the Council that there was a TCAAP Development Team Meeting on
Thllrsday.
Mayor Aplikowski adjourned the Regular City Council Meeting at 7:02 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, September 13,2004 at 7:00 p.m. at the Arden
Hills Council Chambers.
\
4
.
.
.
.
.
.
,
~
~~HILLS
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
COUNCIL SPECIAL WORK SESSION
MONDAY, AUGUST 9, 2004, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
1.
Call To Order
Mayor Aplikowski called the meeting to ordcr at 7:10 p.m.
Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden, and
Lois Rem.
Staff present: Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui; Operations
& Maintenance Director, Thomas J. Moore; and Community Development Director, Scott Clark.
Others present: Greg Brown, City EngineerlURS
2, Preliminarv 2005 Bud1!et
Murtuza Siddiqui opened up the meeting with an overvicw of the proposed preliminary budget.
He mentioned that staff and Council had two previous meetings to discuss budgeting
assumptions. He indicated that at the June 21, 2004 Work Session, Council provided a general
framework for staff to prepare the budget with the following assumptions: A proposed levy to be
between 3% and 4%; to estimate a 3% annual salary increase; to increase the health/dcntal
benefits contribution to $533 pcr month.
Mr. Siddiqui mentioned that the preliminary budget was prepared with a 3% levy increase. He
indicated that historically, the levy revenue is conservatively budgeted at less than 100% to take
in account petitions, delinquencies, and fiscal disparities. He also highlighted the items
mentioned below:
· Salary adjustments as part of COLA is budgeted at 3%.
. City contribution to health/dental benefits for non-bargaining staff has been incrcased to
$533/employee.
· All technology upgrades, including thc purchase of a copier has been budgeted as
prcviously discussed by the Council.
. Construction and road maintenance costs (PMP) were reviewed by staff and the Engineer
and have been reduced with some deferred to future years. Two projects that were
planned for 2005, namely repainting ofthe water tower and SCADA have been defelTed
pending further analysis. This reduction amounts to $710,000. $30,000 remains for
water tower testing.
. Operating costs in the amount of $82,000 have been budgcted for the new Maintenance
Facility.
\ \Earth\Admin \Council\Min utes\ W orksession\2004 \08-09-04.doc
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 9, 2004
2
· $12,000 has been budgeted for on-going service fccs related to credit card
implementation.
· Revenue reimburscmcnt for the half-time position from the Lake Johmma Fire
Department has bcen eliminated as they hope to hire a full-time Fire Marshal. Mr.
Siddiqui mentioned that this budget currently includes funding for a full-time inspector
position. Ms. Wolfe mentioned that Mr. Clark and hcr will be coming to the COlillcil ncxt
month for a discussion with regards to this position.
· The Board of Water Commissioncrs has proposed a water rate increase of 5 cents/1 OOCF.
This translates into a rate increase of 26% for Arden Hills compared to the rate we have
been paying to St. Paul. A final determination will be made in October. The preliminary
budget includes this proposed increase. Councilmember Larson asked the staff if thcy
had inquired with Board as to the reason for the increase. Mr. Siddiqui mentioned that he
intends to follow-up. He also encouraged the Council Members to call the Board to
express tlle Council's concern for the 26% proposed rate increase.
· TCAAP revenues and expenditures are projected to decline due to the fact that the
planning line item, which comprises 60% ofthe total TCAAP budget, will be
signi fieantly completed in 2004.
Mr. Siddiqui informed the Council that the projected expenditures exceed projected revenues.
He said that the variance was primarily due to funding construction projects from fund balances.
Mr. Siddiqui mentioned that thc Preliminary 2005 Budget is 2.9% lower than the Adopted 2004
Budget. He also noted that the City's past budgeting practices only included dcpreciation
charges for the capital improvements in the enterprise funds. The Preliminary 2005 Budget
reflects the true cash outlays for the capital improvements. Both types of budgeting practices are
common and acceptable. Also, he explained that the overall proposed 2005 capital expenditures
m'e lower than 2004 expenditures. Therefore, if the true cash capital improvements costs are
included in the 2004 Budget, the overall reduction is much greater at 9.4%.
Councilmember Holden asked that Council has a full discussion about what types of
equipment/items Arden Hills should pay at the Fire Station. Councilmember Larson mentioned
that Arden Hills had been paying for the Fire Station 1 costs for the past few years. Ms. Wolfe
pointed out that Shoreview City Administrator Terry Schwerm has been accumulating historical
data dating back to the early 1980' s to determine who has paid for what items. Ms. Wolfe
mentioned that the Fire Board has approved a budget which includcs funding for a full-time Fire
Marshal position. Councilmember Larson said that Lake Johanna will be using $25,000 (one
time) from the general fund to contribute towards the [ull-time position to reduce impact on the
cities.
,
.
.
Councilmember Larson mentioned that Celebrate Arden Hills should not be part of the Mayor
and Council's budget. He mentioned that Recreation might be a better fit. Ms. Wolfc mentioned
that staff wi II look for another appropriate department, perhaps Administration or Community
Scrvices.
Councilmember Holden asked 0 & M Director Tom Moore the reason for rcplacing the two 0 & .
M trucks. Mr, Moore eXplained that the replacement cycle is seven years and that both trucks
are past the time frame. He said that they are aging and have front damage. He indicated that
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 9, 2004
3
the front ends have been replaced twicc in eight years due to damage from snow plowing at a
cost of$3,1 00 each time. He said the trucks are under-sized for the job requirements and are
going through wear and tear. Councilmembers asked that staff provide a maintenancc report on
trucks prior to making a replacement decision. A comment was made by a Councilmember that
we need to look at re-sizing the trucks.
Mr. Moore said that shortly he will have a computer program that will track maintenance records
by truck.
Ms. Wolfe mentioned that with regards to County Road E construction, City Engineer Greg
Brown, URS, is working with MNDOT for special fimding so that the City does not have to use
MSA or TIF funds. Councilmember Grant mentioned that perhaps we should do the bridge and
not necessarily the sidewalk. Mayor Aplikowski asked if the sidewalk can be moved closer to the
strect or claim a part of the street. Mr. Brown said that the County would not allow claiming part
of the street.
Councilmember Holden mentioned that with regards to the Fire Capital budget, payment to Lake
Johanna Fire Department should be based on an invoice and not based on the budgeted amount.
A Council Member mentioned that since the City is faced with a problem of diseased trees, funds
should be budgeted in 2005 to address this issue. It was mentioned that the City may benefit
from the additional levy funds. A one percent increase translates into $23,000.
Councilmember Lois Rem mentioned that in the future the City should consider using a better
quality paper for the City's Newsletter. The Council discussed an overall review of the
newsletter layout (paper stock, masthead design, etc.).
Mr. Scott Clark mentioned that he will be presenting information in September with regards to
converting a part-time Building Inspector position to full-time. He also mentioned that Arden
Hills is a unique community as compared to comparable sized cities with major businesses and
two educational institutions that require additional resources.
A general consensus was reached that the City will certify to the County a preliminary levy
increase of 4% over the 2004 level by September 15,2004. Ms Wolfe and Mr. Siddiqui asked
the Council if they had received adequate information from the preliminary budget. The response
was positive. Ms. Wolfe mentioned that a final budget will be presented in October based on the
input from the Council.
The meeting adjourned at 9:10p.m.
Respectfully submitted, Murtuza Siddiqui .... Finance Director
Beverly Aplikowski, MAYOR
Michelle Wolfe, ADMINISTRATOR
.
.
.
~
/]'\~ HILLS
DRi\Ff
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, AUGUST 23, 2004, 4:45 P,M,
CITY H~L COUNCIL CHAMBERS, 1245 WEST HIGHWAY ~6
1. Call To Order
Mayor Aplikowski called the meeting to order at 4:45 p,m.
Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, and Brenda Holden
Absent: Council Member Lois Rem
Staff present: City Administrator, Michelle Wolfc; Finance Director, Mllrtuza Siddiqui;
Operations & Maintenance Director, Thomas J. Moore; Assistant to the City Administrator,
Schawn Johnson; Community Development Director, Scott Clark; and Recreation Program
Supervisor, Michelle Olson
Others present: Bob Lawson, St. Paul Foundation; Grcg Brown, City Engineer/URS
Community Foundation Presentation
City Administrator Wolfe reviewed the background of the community foundation program.
Other neighboring communities have implemented similar programs. Mr. Bob Lawson, St. Paul
Foundation, revicwcd the inforn1ation packet that was presented to City Council and staff. A
number of community flllJd programs have been developed in conjunction with the St. Paul
Foundation and Minnesota Community Foundation. Approximately 28 community funds have
been established throughout the State of Minnesota.
Mr. Lawson explained that a governing board would review the grant application and would
determine which projects the foundation would fund. Grant dollars can be used to support a
variety of charitable organizations. Individual donors can also designate certain programs that
they wOllld like to financially support.
The SI. Paul Foundation would manage the fund throllgh a SOlC3 account and allocate the
money to the different sources. IRS regulations would regulate the funding of the foundation
program.
Mr. Lawson mentioned to the City Council that in order for the foundation to be successful it
needs the support of the community. The first step in creating a foundation would be to conduct
a feasibility study to determine what causes or organizations would be supported by the
community. It typically takes three years of fund raising before a foundation is able to
financially support an organization or project. A lot of time and energy is needed to make the
foundation financially successful. Over time, the foundation is there to provide services to the
community.
\ \Earth \Admin\Council\Minutes\ W orksession\2004\08- 23-04-2.doc
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23,2004
2
The St. Paul Foundation would charge the City a 1.4% administrative fee to pay for the cost
associated with starting a new foundation program. The community foundation would create its
own by-laws, committees, and fund distribution policies. It is important that the foundation
remains flexible in order to adapt to on-going changes that periodically occur in society. The
community foundation would be a separate entity from the City. Most boards do not have a
government representative that serves on the foundation committee.
.
Council Members believe that the community foundation idea would allow local residents the
opportunity to give back to their community. Community funds are great opportunities and can
be used to fund a number of important civic programs (schools, churches, local government).
Mayor Aplikowski polled the audience to see if people would financially support a foundation
program. The majority of those in attendance would support a foundation program. The Mayor
and members of tbe City COilllCil would likc to consider a feasibility study to explore the
foundation option further.
Celebratinl! Arden Hills Re-cav
Michclle Olson provided a financial recap of the celebrating Arden Hills festival. The activities
we'e well attended. The City received $15,000 from local business owners and residents.
Additional revenue was brought-in through table and space rental and t-shirt sales. A majority of
the festival events were free to the public. Staff would like to receive direction from the City
Council regarding future events and whether or not the City should explore other revenue options .
for this event. This year, the City spent more money on catering, tcnts, and beverages then in
past years.
Members of the City COlmcil fclt that a catered barbequc diner was a big part of this event. It is
an opportunity for people to meet and gather even if the weather is poor.
Olson statcd that one of the problems with catering meals is projecting the number of people that
will be eating at an event of this size. It is difficult and unpredictable to come up with a number
of attendees.
A second concern is the number of complimentary tickets that are distributed. A number of
tickets are not being used and it would be beneficial for the City to redeem those tickets and sell
them to pcoplc who are attending the celebration but do not have tickets. Olson also mentioned
that the City could reduce the number of beverages that are available to the public.
Members of the City Council raised concerns pertaining to the number of tickets sold. The
caterer would not allow more than 400 people in the food line. In the end there was plenty of
food left over and a number of people were not allowed to eat. COilllCil would like to see this
situation improved in the future.
An option for next year would be for the City to pay an up-front cost and try to adjust the ticket
costs accordingly. .
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23, 2004
3
. A majority of the City Council enjoy the current barbeque dillller event, although more
involvement is needed by members of the commlmity through fund raising efforts and
advertising to make the community event more successful.
Overall, the event is successful and should be fine-twled in the future. The fireworks, water
skiing show, and dillller are good events and should be continued in the future. The City needs
to do a better job in seeking donations and volunteers. City employees are used to staff the
event, but more volunteers would be helpful in the future.
Meetin2 Room Policy
Michelle Olson reviewcd the City's meeting room policy. City staff would like to review the
rental rates and policy lor room rentals at city hall. At this time, the meeting rooms are not
utilized very often due to staffing and security concerns. Recreation Program Supervisor Olson
discussed a number of different meeting room options with the City Council:
1. Staff membcrs must be present if a community organization is conducting evemng
mectings. Possibly hire a part-time person to staffthe building at night.
2. Hire a security person.
3. Hire a building supervisor/custodian.
4. Explore the possibility of changing our existing contract with the cleaning services.
.
Council members wcre wondering how often people inquire about renting the meeting rooms.
Olson was not sure how many people have been turned doWll. The meeting room is used
sporadically. A number of recreation programs use the meeting rooms in the evening.
Members of the City Council would like to have staff research the meeting room fees cun'ently
charged by the City and compare the rates to other neighboring communities. Another suggestion
was for staff to review the scheduling procedure for evening meetings.
Council would also like to have staff review the costs associated with O&M time, energy
expcnses, and other costs associated with renting out the meeting rooms three days a week.
Also, it would be good to compare the expenditures to hiring a part-time staff person that would
supervise evening activities.
Parking Issues-Mounds View Hi2b Scbool
City Administrator Wolfe presented an overview of the parking concerns III the residential
neighborhoods surrounding Mounds View High School.
City Administrator Wolfe noted the following options for the City Council to consider in
addressing the parking situation at Mounds View High School:
.
I. Continue with the City's existing policy and respond to sign requests on a case-by-case
basis.
2. Develop a neighborhood wide policy, such as the every block approach.
3. Develop a communication plan between the residents, City of Arden Hills, Ramsey
County Sheriffs Department, and Mounds View School District.
4. Explore the possibility of officially designating the neighborhood as a "school zone".
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23, 2004
4
5. Explore the possibility of officially designating the neighborhood as a 'permit parking .
only" zone.
Deputy Glen Pothen was introduced as the new School Resource Officer at Mounds View High
School. He is willing to work with the residents of Arden Hills in addressing the existing
parking and vandalism concerns.
City Administrator Wolfe noted that the property owners mayor may not benefit if a permit
parking procedure is implemented. Most students do obey the no parking signs that are presently
in place along the boulevards. Typically parking violators are given a citation and the Sheriffs
Department would not likc to get into the practice of towing vehicles due to liability concerns.
Residents are concemed about the parking and litter issues at the bus stops and parking spots.
Many residents feel that the studcnts do not respect the no parking signs or private property.
Council Member Larson recommended that no parking during school hours be an option. A
number of residents raised concerns regarding the possibility of having no parking during the day
because the residents would not be able to park in front of their homes.
The City currently has a lot of no parking signs along certain streets, but very few have been
placed along the boulevard in other sections of the neighborhood.
Tom Moore, O&M Director, noted that the current no parking signs state that students are not .
allowed to park on the streets from 8:00 AM to 4:00 PM.
A representative from Mounds View High School stated the students were concerned regarding
the number of no parking signs. A number of students enjoy driving their vehicles and will
continue to drive to school.
A member of the audience was wondering if Mounds View High School has any plans to add
another parking lot. The School District does not have any plans at this time to expand the
parking lots. A second issue of concern is that the number of underclassman at Mounds View
High School is scheduled to grow in the next two to three years and this will continue to be an
issue for everyone involved.
A resident wondered if the school district promotes car pooling. Mounds View High School
promotes car pooling, but a number of students do not take advantage of this situation.
A number of residents suggested that the high school should promote the ideas of civic duty and
that students should get involved in policing themselves with trash control. The parents and
students should be more responsible for their actions. Mounds View High School CalIDot requirc
a studcnt to pick-up trash. It must be a volwlteer activity.
Mayor Aplikowski wondered what the school would do if a student was caught vandalizing. The
student is turned into the Sheriffs Department and is penalized based upon the severity of the .
cnmc.
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23, 2004
5
Council Member Larson suggested that neighborhoods need to make the decision whether or not
the no parking signs should be installed. It may be difficult to enforce the no parking signs if
they are not consistently located throughout the neighborhood.
City Administrator Wolfe stated that the City Council needs to approve the location of the no
parking signs. City staff will work on creating an ordinance that addresses the location and
implementation of no parking signs. If residents would like to obtain a no parking sign they are
advised to contact the City. A letter will be sent to the residents affceted by this policy
explaining the procedure for obtaining a no parking sign.
City Administrator Wolfe stated that a few residents have suggested a no left turn sign at the
Glenview and Crystal intersection and Fairview and Lake Valentine Road intersection.
Mayor Aplikowski recommended that a speed limit sign also be placed in this area.
Council Member Grant stated that a number of students have figured out how to get around the
congestion by using residential roads in the neighborhood.
A resident recommcnded that speed bumps be installed on Lakc Valentine Road. Studies have
shown that speed bumps typically do not slow down traffic in residential neighborhoods.
The Ramsey County Sheriffs Department will try to be more proactive in the enforccment of
speed limits around Mounds View High School.
Mayor Aplikowski stated the City will place a no left turn sign at the intersection of Crystal and
Lake Valentine Road.
County Road E Brid2e and Path
Greg Brown, City Engineer, reported that the City conducted a feasibility study for sidewalk and
bridge improvements along County Road E. The following options were discussed:
Bridge Improvements-
Option A
I. Replace existing north sidewalk and guardrail;
2. Shift roadway centerline 3" to the north;
3. Narrow traffic lanes to 14 Ft;
4. Construct 6 Ft by 6 In foot walk along the south side of bridge;
5. Estimated Cost-$60,000.
Option B
I. Replace existing bridge and guardrail;
2. Shift roadway centerline 3" to the north;
3. Narrow traffic lanes to 14 Ft;
4. Construct 7 Foot walk way along south side of bridge cantilever structure;
5. Estimated Cost-$80,000.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23, 2004
6
Option C
1. Install new beam along south edge of bridge;
2. Remove southern guard rail;
3. Construct 10 Ft walk along south side of bridge;
4. Allow for interior rail between traffic and sidewalk;
5. Estimated Cost-$180,000.
.
Possible Enhancements:
1. Ornamental railings;
2. Decorative Lighting;
3. Concrete patterns and pilasters.
The proposed sidewalk improvements would run along the southern boulevard between the
freeway ramp and Highway 10. City Engineer and staff feel that a 6 foot concrete walk is the
preferred option.
City staff would like to bid the project this winter. Proposed construction would begin next
spring or summer. A majority of the residents are in favor of the proposed bridge, but a few
residents have expressed reservations regarding the proposed sidewalk installation.
Mr. Bill Hemy (PTRC Chair) recommends that the bridge and sidewalk be installed with the
sidewalk set back from the street.
City Administrator Wolfe recommended that all options be explored and that hopefully this
infonnation will be useful in coming to a solution that best represents the interests of the
community.
.
The affected roadway is 54 feet long. The City would be using 10 feet of the existing 15 feet of
Ramsey County right-of-way. The worse case scenario is a 40 foot yard with a 15 foot right-of-
way.
A pedestrian count was completed by staff to document the number of residents that use the
sidewalks at:
. Freeway Park;
. North Hamlinc;
. Arden Place;
. Snelling Avenue;
. Connelly Avenue;
. Pine Tree Drive.
If the bridge is reconstructed, the north side would not be the preferred location for a sidewalk
based upon the number of underground utilities and topography issues that would have to be
addressed before the sidewalk could be installed in this area.
Council Member Larson noted that the proposed sidewalk, on the south side, runs adjacent to .
two of the City's parks.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23,2004
7
.
Tom Moore, O&M Director, requested City Council input regarding the proposed pedestrian
bridge and sidewalk options. Future funding may be available through the Milmesota
Department of Transportation. Approximately 80% of the funding could be acquired from the
State of Minnesota if this project is approved by the Department of Transportation.
Council Member Larson would like to see a smaller sidewalk and add more lighting amenities to
the project.
Council Member Grant raised concerns that the smaller sidewalk may cause pedestrians
problems during the winter months.
Greg Brown, City Engineer, reported that decorative railings, lightings, pilasters, and other
improvements would cost approximately $55,000. If the project is approved by MNDOT, the
proposed decorative improvements would be covered under this program.
The City Council would like to proceed with bridge improvement option C and scek funding
from the State of Minnesota. If the City does not receive funding from the State of Minnesota,
the City Council would like to proceed with bridge option B.
l\;byor Aplikowski does not want to make a decision tonight without input from the eight
residents that are affected by the proposed project. She also noted that the mail boxes and street
signs may cause problems in the future. Trees should not be planted in the boulevard.
.
City Engineer Brown recommended that the City may want to pursue the sidewalk option that is
the least evasive to the property owners.
Council Member Larson recommended that the City pursue the stamped concrete along the
boulevard and six foot sidewalk option. This information would then be brought back to the
property owners for their input.
City Administrator Wolfe recommended that a letter be sent to the residents informing them of
an up..coming City Council meeting or to host a neighborhood meeting to discuss this project
further.
City Council agreed to have this item placed on a future City Council meeting. The following
options will be given to the residents affected by this project:
1. 6 Foot Sidewalk with Two Foot Pavers;
2. 8 Foot Sidewalk.
Assessment Policy Task Force Report
Murluza Siddiqui, Finance Director, provided a brief overview of the assessment policy. The
assessment policy task force reviewed the existing assessment policy and redefined the appeal's
protTsS and clarified the City's definition of personal hardship and determined what date the
. person has to be sixty-five years of age in order to qualify for the senior deferment option.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23, 2004
8
Council Mcmber Larson was concerned about the City Council setting the assessment rate on a .
yearly basis. At this time, the City Council does not set the rate on a yearly basis. It was
recommended that annual basis be removed from part C of the street reconstruction portion of
the assessment policy.
Karlh Lake Improvement District Update
Murtuza Siddiqui (Finance Director) provided a brief overview of Karth Lake District board
meeting.
The following residents were appointed to the Karth Lake District board:
1. Richard Klick-Chair
2. Linda Hansohn- Vice Chair
3. Janet Stodola-Secretary
4. Ron Hagkull
5. Steve Marino
6. Albert Nienaber
7. Thomas R. Smith
All property tax assessment data should havc been sent to Ramscy Connty by July 15t in order for
the affcctcd properties to be assessed at the end of this year. The City was unable to meet this
dead line and is trying to work out an arrangement with Ramsey County to have the assessments
placed on the 2005 property taxes. Finance Director Siddiqui noted that the City could charge
the residents through the utility billing process, but the City would prefer not to do that. .
The City Council was very supportive of the proposed by-law changes to the Karth Lake District.
Mcmbers of the Karth Lake District would like to receive some funding from the City for
informational purposes. Members of the City Council were not very receptive to this idea and
felt that it would be unfair to the other district boards that are already active and have not been
given financial support by the City.
Mayor Aplikowski felt that the City could help the board members with the initial printing and
mailings for Karth Lake District.
Communications
Staff will make a concerted effort to keep the City Council more informed and continue to work
to improve the lines of communication. Council Members would like to be informed of issues or
projects that are considered controversial.
Council Membcr Larson attended a Lake Johanna firc mccting to discuss the 2005 operating
budget. The 2005 budget should remain flat or slightly increased from last year's budget. The
last part ofthe meeting was used to discuss expenditures for future equipment replacement items.
.
.
.
.
ARDEN HILLS CITY COUNCIL WORKSESSION
AUGUST 23, 2004
9
Council Member Grant raised a few concems regarding the Edgewater project. City staff
reported that the project is moving along nicely. The curbing, utilities, and other amenities have
been installed. The neighborhood is very small and this has made it very difficult for the
construction activities to be completed in a timely manner.
Boulders and grass seed will bc added to the Femwood Channel weir in the near future. The
project checklist has bccn completed.
The City Engineer recently walked the pedestrian bridge and noted that the bridge was in fair
condition but still can be safcly used by pedestrians.
Council Member Grant thanked Tom Moore and Murtuza Siddiqui for leading the assessment
policy task force.
Mayor Aplikowski notcd that the City may have to budget for expenditures pertaining to services
provided by the Northwest Youth and Family Services.
Neighborhood meetings are scheduled for Septembcr and the first week of October. Another
option for hosting a neighborhood meeting is Presbyterian Homes located in Precinct 3.
City staff may host the Prccinct 1 meeting at city hall.
A public meeting pertaining to the proposed Highway 10 reconstruction project is scheduled for
September 30th at the City of Mounds View.
Mayor Aplikowski recently met with Representative McCollum to discuss future issues
pertaining to TCAAP. She is also scheduling a meeting with Senator Coleman in the near future
to discuss similar issues.
The City's truth in taxation meeting will be schedulcd for December.
The meeting adjourned at 10:40 PM
Respectfully submittcd by Schawn P. Johnson, Assistant to the City Administrator.
Bcverly Aplikowski, MAYOR
Michel1e Wolfe, CITY ADMINISTRATOR
4
~
~HlLLS
City of Arden Hills
Request for Council Action
~
-
Prepared by: Murtuza Siddiqui
Dept.: Finance
Council Mtg. Date: September 13,2004
Final Action Needed By: September 13, 2004
Council Action Request:
Review and Approve Consent Agenda Item 3.A. - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3.A. - Claims and Payroll
Advisory Commission Action:
Commission
Date
e Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Payroll #17 Total Cost $65,925.12
Payroll #18 Total Cost $54,230.32
CC Payroll Total Cost $ 4,413.69
Claims Total $1,384,444.27
Administrator/Staff Comments:
e
"'0,,,,'."'''>>
Agenda Item ~~!IU:
Claims & Payroll
Budgeted Amount:
Actual Amount:
Funding S()urce:
Action
Not Applicable
Not
Page 1 of 1
;:::
~
..
0::
~
0 ~ 0 0 i
~ 0 c 0
~ ~ c c
~
'" :.~
'-
~ g ::;: ~. ,;f
M ..~
~ N ~ .l
~ N N M.
M N fi
- :;.;
.0
E
.0 ~
,
! .~ ~ il
.~ "
E " ]
~ u
~ ~ ~ i
~ 2: f 0
~ ~ ~ ~
~ ~ ~
~ ~ ~ ~
...
o
M
~
0;
o
"
W
I-
<
"
'"
'"
o
w
x
o
c 0 0 " C M
C 0 N 0 C M
C 0 ci ;g 0; "
00 ~
M ~
N 0 0 0 C 0 N
00 0 0 0 N 0 C
g ~ ~ N ci ~
o. ~
~. .;
.::
~ g
U .
] E . >
" l ~ '" .
-g ~ ~
~ , Z
" .9 3 ~
. is " " "
EO 0 0
~ ::l ~ ;.
" ~ ~ ~ "
~
E w is :l ~ 0 ~
8 0 b
~ :2 ~ g:; ::l ~ ~
.
.
~ 00 ~ N
. ~. ~ 0
M g <;: " ~
~ ~
~ . ~ N
'" :0 :! ~. :c'
0 :.~.
il 0 'm
. ifj '"
~ ~ ~ '"
2: . ;; ."
~ ~ ,:; ':.:.l.
] " .0
.e 0 "0 '.%
. '."
"0 ~ ~ . :.~
. " Ii ;0 ,:; '.-'" . E
'" . ~ C '.~ ~
.. ~ 0 "" ..<- '"
" 2 :1 :::~
" i' c E . . i'
~ is " EO !2 ." -' EO
:1 :1 :1 :1 :1 :1
0 0 0 0 0 ~ " " " '" "
0 ~ ~ ~ ~ 0 ,... ,... 0 ~ 0 9 0 0 ~
,... ~ ~ ~ ~ ~ ,... ,... ~ ~ ~ -!! ] .. ..
~ e ~ e ~ ~ ,... ~ . . . .
~ ~ ^ ~ '" '" g 5 j j j ] j
'" ~ ~ ~ ;: ~ '"
" ~ ~ C, M.
~ . M ~ C M :: ~ ~
:.:::-::; g C
W.:'"" ~
t}:,~ N 0
N N ci
.0..:" j .
_~:'i~ 0 c 0 0 0 ~ 0 ~ ~ c 0 0 0 !l ~ 0 c 0 0 0 0 ii; 0 0 0 ~
::dll 0 c 0 ~ 0 0 ~ 0 " c 0 0 0 " 0 c 0 0 0 0 0 ~ ~
g ci 0 ci ~ ~ g g g g g g g g ~ " 00 ~ ~ v;
00 00 N 00 N N N N N N ~ N N N N N N
0 0 0 0 '0 ~ N ~ 0 0 N '" ~ f~ ~ N :0: ~ ~ ~ 0 g ii; 0 0 0 :;; .:& :-:oii
"' ~ 0 ~. ~ 0 ~ N C ~ N C. N ~ 0 0 ~ 0 '.C!'.'
.~ ~ ,,; " " 00 ~ '" ;g -;i !!: ~ 3 S - ~ N ~ ~ ~ ci '" ~ ci ~ v; :F
fj ;;; 00 0 0 ~ ;'. 00 0 3 ~ ~ ~ N 0 ~ N ~.
:c 0 :c 0 N ~ C N N 00 ~ N .0 m
M M .; M N M - N N N N N M - M M ~ '"
" "_vr. ',';;
-."!'t.
-
.. ..~ :.:.:..;
)>! ~
"'1: . ~ .~
z v ~ " 8 1 ~ . E . ':'t; .:~
ill g v . < , ~ g < ~ ~ ., -0 ~
< ~ < .~ 8 0 :t'1 ~ ~ .~ .~ Ii ";i .~ .;;;:
-5 ~ 8 ';: ~ -5 -5
.. ~ ~ Ii " ~ w ;, <: ~ :? 0 p " ...-..
~ ~ 8 ] ~ 1i . " 0 i:. 7- p
0 ~ ~ c; ~ "" " :-:.;;) -.~
~ Ji ~ j ~ " s if l)' ,:: 0 ~- .~ .t;
;c, o! " ~ v l ;c, '0
] .t: ~ ." ~ ~ g " ~ ,; '0
fi '! ~ ~ , ~ . Ii " j! 0 "
, ~ ~ ~ 0 g " :E E E 'il ~ -:p:; .'1)1
~ , ;; i' -5 ~ " v :> !i. ~ 0 ~ :E '.~'
'" " Vi ~ m m U ~ Vi <: m ~ ;, ~ ~ m ;;; ~ ~ > 5 :~ ::~
~........ M ~ ~ ~ N 0 S M Ol " ~ N ~ .:,w ...
2::0 " co 0 " 0 0 " p 0 " 0 " 0 co " ~ c S S "
v.._.~ " " 3 " " " 0 " 0 0 " s " s " 0 s " s 0 0 0 0 0 0 "
M - - M - M M - - - - - - -
:j:;-
o~
0::0
~~
n...;
1-0
CIJ~
"';::
(')
::>'"
<3<
f- g
CfJ ~
0:: .-
u::e
CfJ
-'
,.!
I
Z
W
o
0::
<
LL
o
~
II
p "
M 00
~ ~
N
0 ~
N 00
~ N
0 ~
N
g
~
"" -.F-<
S 7.
::~
;;; .~
S w
..
.~ :j;
.~
~ .
<: <: .. """
"' ~ g '-'r:,
'" d U '0
~ .1-:<
e
~ , ~
Ii
8 '" ~
~ 8 -0
p ~ ~
-g ~
0 ~ -Ii
-~ ~ "
" il- "
0
g ~ ~
g ~ ~
~ .~ j
K ~
. Cil c
~ ~
t v "
~ ~
~ g
. .0
. 0 ..
v; .,; .
~ ~ .~
Ii ]
.. .
~ -g
~ '"
~ 0
,;
0
z
.
;
.
>=
~
"
n::
&
...
e
M
~
'"
e
D
UJ
....
..
D
"'
'"
o
UJ
::J:
<>
-' ;;
. -'
0 e
a: "'
e
~ '"
e
n. ..;.
l- e
'" ;;
=> '"
'" ;:
=> ,;;
<( :;z
~
I- ~ :::F.:f
'" ~ ::iii
n:: ~ ::ra.: ~-
ii: .0
..'" ':-:(;': ~ :;: ~ 0 ~ g g :;: ~ ~ g 0 0
..........~ c, C 0 C c c 0 0
~ :;i '" ~ i ~ ~ ,; ~ . ~ '" i
~ N N ~ ~ .
0 0 ~ ;; ~ ~ ~ .0 ~ 0 :;: g 0
.-:00. 0 0 ~ ~ 0 0
_'.:l". .; ~ " " ;; ,; 0 ,; " c ~
::~ ~ N . ~ ~ :s: ;; ~ :s
~ N ~ N ~
'....-,
'" ~
-'
-' .:<
:;: ".:<{ ~ ~ ~
:Z 0 " ~ . "0 0 ,:'t;
.5 !
Z jz ~ , j 'S c " ;; l .1: :.~
w '^ 8 ~ "' ~ a . m .;; 5 ~ ~
Cl ::q;: co co " " Q .~ co
" " ~ ~ ~ >
n:: ".~ " , 0 0 ~ ~ ~ ~ ] :.0:
<( ... E ! . Cl E " " , "
. ii :!: Q D :3 is :i! j1 0 0 ~ 0 :...
u.. .:-~ '" " ~ ~ ':,0(
0 .~
f::: . ~ N ~ ~ ~ ;e. ~ ~ 1) 8 ';.;.}
N N c' N M ""<
2 0 2 S '" 0 '" '" 0 0 0 15
0
.
;;;
~
"
rr
~
.
It c 0 ~ "
c a
~ C a ~
~ ~ ~
W
~ N
~ i
~
q
~ ~ 00 ~.
~ ~ 0 -
- - ~ ~
,- ~
~ N ~ 00 ~
.. N'
...- C
00
z
-8 i
0
" ...i.
~
Q ~
:~ ;j
~ "
8 ='
.~ ~ ~
.~ >- >- U u
0: " G: r:L:
I~"
~:::~ . . . .
-r."u
0 0 ~ 0 0 0 ~
0 0 ~ 0 0 0 ~
c " " '" " " ,;
~ ~
\;. 0 0 0 ~ 00 ~
0 0 0 N ~
~ C ~ g ci ~
0 " ~ ~
c' ,.;
I::
-B -
0 "
.. 0 0 ~
.2 0 ~
~ ~ 0 " " <
. s "5 ~ >-
~ 0 .5 .5 ~
, 0 p "
~ p " 00 0
~ a :J '" " >
v i;; ~ e "
<8 ~ i'\ ;.l '" ~
a ~ 0
" >- "' ~
~ --' ~ --' ::1
[[]]]]
o 0 0
o 0 0
ceo
..
o
;::
N
.,
o
o
U1
I-
'"
o
'"
'"
o
U1
:l:
o
~ 0 ~
N C
g N
V. ;:; ~
0
~ 2
~
0 2 .~ j
0 ~
= .~ <
u u 2
Ii: Ii:
-5 .. ~ 5
.. = .. ~
::! Il ::! ;.l < ]
~ < ~ ~ ,
00 00 00 "' U
~ ~ - ~
[]]
~ ~ ~ ~ ~ C .N
V 0 0 ~ '-.M
" "' " - ~ '"
~ N .~
N ~ ~ 00 c. N
0 "" N' c' -.'Ii,
N V
a
B .",
0 E lfi 1.
~ '1 " '..U"
Il 0
~ c: cO ::! g
~ - ~ ~ :.~
1 . -;.,..
s " ~ , -<
E ~ " C m .~
co ~ U ."
- ~ 0 ~ """,=.
II ~I ~ 0 " ::1 ',]OR.
" '" ::S
,
II >
~
>- t
~ ~ ,
~ :i ~ :E E
e ::1 ::1 ::1 ::1 ::1 ~
~ ~ 0 0 i
0 - '" '" '" '" '" ;:J
'" 0 g a >- 0 0 0 0 >- 0 ~ 0 0 ~ 0 ~
>- 0 t >- >- ~ >- >- >- >- ~ >- -g " " ~
>- ~ >- ~ " ~ ~ ~ >- ~ ~
u i ~ ~ ~ ~ " " 0 :E 0 ~ :E ; 0 j 0 0 ~
:E , :E :E :E :E " '" '" - ~ '" ~ ~ ~ ~ "
:Z - ~ - ~ N N 0 C ~ ~ N ~ '"
~ 0 ~ 00 . - N N . v - v ,,; 00 00 00 00 00 ~
:>n::"':; :;; :;; 0 g 0
'=":0 - - c. 0
:;:-:-: - - - - N
:::;:'.:::d c g 0 g ~ g :;; ~ ~ 0 ~ j 0 0 0 0 J2 g 0 g 0 0 0 c 0 g g :;; ~
:.:'-lJ,j c 0 ~ 5 0 5 0 0 0 0 5 0 0 0 0 0 0
g 0 0 0 0 ~ g g g g g g 0 ,; g 0 ~ 0 " " 0
..~ ~ 00 00 N 00 ~ N N N c, N N 00 00 00 ~ ~ ~ ~ ~ N
C ~ g - a 0 0 0 0 ~ ~ g ~ g ;! g g ~ 00 ~ ~ ~ N 00 N N - N 0 :'M". :;.;:l .",
0 - 0 0 0 0 0 ~ ~ N ~ N 0 i :-:~: ~
'" 0 N 0 a a ,; " " " " - 0 ;:; " a ~ ~ ~ N ,,; a '" ~ ~ ~ ~ a -:;t
00 :l: v 3 ~ ~ . ~ ~ 0
1i! ~ " N N N ~ W W 'r;.:
- - - :E ':Q,:.
..s:l .:~:
0 ~ g 0 0 0 ~ r: g 0 ~ r: ~ :;: ;! g ~ :; g 0 0 0 0 g 0 0 'Or:. ':.r. .r;.,:
~ ~ ~ w ~ 0 W N a ~ N 00 a 0 a o. 0 ',""" "3 :0.;.
~ 0 N 00 :;; ~ 0 -.g ~ ~ :;i ~ ~ ~ ~ ~" :; ; ~ ~ a ,0 " E 8 ~ :eo :~ .:~
'" :;; ~ ::( N N ~ N " ~ 00 ~ " ~ 0 ::e
~. 0 ~. o. ~ N. : ~ ~ ~ :'C. ~ :5 ~. '" ~ ~ ~. '"
~ - - - -, - - N - oJ c; - oJ oJ - - - N .'C ."
.:~ :;.: .~
:~ :-;r.-
i;;;i
~ ![j ..:;: :'~
. ..>,
z ~ u ~ N ~ '8 I ~ 5 .~ :-~
. N S 8 E " ~ oj -< " E .00
'" . " 0 ~ ~ 1: 0 " .'i1 :::if: .-;;:
'" u -5 ~ -5 ~ " ~ i3 ~ -' N 00 0 > ~ t ~ Ii " -5
;.:. ~ ~ , ~ , j ~ ~ 0 ] ~ ~ Ii ~ 0 ~ ., ., .....
i -5 11 ~ 0 0 Z i '"' :,:..:r
S i ~ ~ ~ , 0 " :~ ~ Ii >- . u ~ 0 ~ ~ <
] " Ii: ~ ~ ~ ~ .![j g is :6 :::g
'" ~ ~ 00 11 . " ~ J ~
'" ~ ~ " "E ~ g E 1f o' '" ~ 0
'" " ~ ] " iJ 0 n " fS " '" .'" .'"
.0 ~ , :J! ;;: ~ 0 ~ ~
" " "' ~ 00 ~ ~ ~ u i. ;;; cO .:: ~ ~ ~ ~ ~ j; m '" ~ 00 > (5 '" '" ,.
"I: .~ :<
~B '" '" :.:'"
N ;( :'I :; ~ 00 :<; ~ N M ;1 ~ W N '"' ::~ .-,;,i
co co co co " a a a " " a M ~ ~ ~ ~ ~ ~ ~ a ~ .":9
U"L " " " " " a " a a SO 0 a a a Q co 0 0 0 SO SO SO SO SO SO SO a 0
- - - - - - :0 :-0-
...J
...J
0;;:-
0::5;'
>-~
<.,
Il.o
.......
<1>0
~~
(').,
~
<'"
o~
z ~
o .~
0"'
w-
<I>
<I>
...J
...J
I
z
w
Cl
0::
'"
u..
o
~
13
~
.
~ ~ ~ 0 "
N
N W N ~ ~
~ ~ \; ;! ~
N ':! N
-<
~ ~
'" <
u ~
] ~ " ~.
c
i B N
0
-< ~ 0 ~ ~
~ "
~ 0 .g ~ "'
-g 0. ~
E ~ 8 "
>- CO 0; < -<
u ~ ~ u u
" ti: ;;:
.
~ ~ *
" '" ~
,. g "
~ .~ ~
11
" 00 .s
.~ 0 ~
0 ~
" Il
g ~ ~
il >- ~
r 2 .5
~ ~
~ ~
Oil 0
" ~
" 0
~ E "ll
~ r s
II 0 i'
00 '"
~ ~ .~
. .~
] " .
0 "
11 ~ "
~ 0
c
"
7.
.
.
.
..
~
'"
0::
~
...
o
;::
N
.,
o
C
UJ
>-
'"
C
U)
'"
o
UJ
r
o
-'
-'
. 0 :;-
tt: e
>- c
<( ~
a. ~
c
I- .,;.
en 0
~ ;::
Cl 0
~ .,
<( 1i; :-:<i}" """
C ~ '" )?:
~ :;;
Z ~ ".C'
0 :.:=- ,-cd ~ ~ ~ ~ ~
0 ~ .'" ~ ~ N ,. N N
::~ N ~ N '" 0 ~
W ~ N
en 00 0 00
:;; i;; ~ ....
00 0 0 N :~
" c ~ C; N ~ ~
~ ~ ~ ~ :"':1':
.It '.~
n...
a a ~ 00 i;; ~ ~ ".q.,
.'" a a ~ ~ ...
.", ., M 0> ; ~ ~ '" :0.-
c " ~ N ~ ~
" N ~
J~ :~..,.
:~
en :'~
-' ~
-' 11 "
:;: ., ~
::~ 0 .:~:
Z ._~ ~ g '-'i'.
'" E
w ":;:.0 ~ 0 :';;J,
0 c ~ :-5:
0:: .:.o.;.j 5
<( '" c; :g , '"
,;0: il ~ '" .",
u.. :r.;.:. " ".<t
0 .",
>- N ~ ~ ~ ..;;j.
~ ~ ~ -:t
to 0 2 a 2
0 g
.
t: 0 0 0
0 0 N
~ 0 0 .,;
~: 'n
'" N
'"
.1:.
'-p
~ '" 0
~ 0 N
,.;. '" N ~
:-~ ~ 'n
~ N
" ':~:
oe
~
M :iiJ
<0 'Z
0 '"
0 g
UJ
f- -?:
<( "
0 "
0
<IJ ~ u
~ '5
0 v
U 0 :ii
UJ "" ""
:r: I:: u u
U ~ Ii: Ii:
.
....I
....I
o
0::
~
n. ....
8a
t!
O::m
WO
I-
0::"
<toe
::>0
Or::
CO
0::
J:
I-
rn
....I
....I
J:
z
w
C
0::
<t
LL
o
~
13
.
.
'" ;;; ~ ~ ~ 0 .:::;
~ ~ 0 '" 0 .'.;t;.
'" 00 .,; 0 M 0 ::~.
'n ~ 0 0 ':-.
~ N '" '.,'<:!':
- N' "' :::;;J:
"
0
C ....~.
~
0 "
= '"
~
V 0 0 ~ ::-V
0 b 0 " H:!'
v
" ;:: '" X ::~
V ~ .:.:g
~ .~ = '8 '"
0 2 v :-:-~:
C. "2 ~ ~ 0
" " v
S 0 " " :.t:J.;
eu ~ Po ""-"l'
S ~ u " u ~ :<
~ " " :':E"o
0 ;; is 2 = u ..2
f- z 0 p;
~ 0 ~ 0 ~
0 0 0 0 N ~
0 0 0 0 -i '"
0 0 ~ ~
..., N
~ -i
~ :f.
;:d ""
U 'n
"' Ii: '" ~.
~ 0
B N ':2
:ii 0
"" iJ u @ ~
~ " 0
~ "- ~ B -E 0
0 '5
0 S c. ~ 0 V
'" 0 E EO' 0 :ii
" f-- eu Po "" ""
" "
0 V ~ '" U U
C ..1 p; Z '" '"
.
" " -"
0
" e 0
~ 7 ~ ~ V f-- ~
0 0 0 0 E
~ CJ ~ " ~ "2
~ ~ ~ 0
u u u u ~ 'c: '"
u u u u " V ~
.. ~ ~ V
~8. .;; ii
~ 0 .ll
';:;:l::9 ~ e-
O 0 c 0
.:e -d ~ " ~ ~ ..i " "
0 0 0 0 0 c X >,
:'::.'-~ :ii ;;: :ii :ii :ii 0 0 0
........ j;j f- ~
~ ~ ~ 0 "
.!!' '~ g
0 23 + :E "
-(jj' 0 0 0 0 ...... 0 u =
u, 0 0 0 0 0 '-6 X " ~
O. 0 0 0 0 0 " Iii 0
~ 00 00 00 00 :.;:;.' f-- .'.
.0: .~ "0
.9- :..:.f Jj "
~ ~
X 0
0
Po r- E
~. " ~
> 5 V "
" ~ oS u
" ~ M S.
> M 0 0 '"
V ~ 0 ~
:r;a '" "" ~
~ ~ 0 "" e
" '5O ~ v 0
~ '" 0 " " 0 "
~ 0 C :::g- ~ ~
c " ~
:~ 0 " " .c "- 0
" .0
3 0 ~ ~ "
~. 0 <5 " ...~. c
0 0
~.: "" :c ..1 '" \i~ z
~ '" ...~
C 'n " @
is " "' " .f-'
q
,.
.
PAGE 1 OF5
.
CITY OF ARDEN fiLLS
ACCOUNTS PA Y ABLE CLAIMS REPORT
TO BE APPROVED AT 09/13/04 COUNCIL MEETING
CLAIfl.tS PAID SL"'JCf. LAST COl'NCIL ~IHEET[NG (08/09/04)
. .'(;l(.:~<T;:t.t{:l)A'Il1; ..~ :: ...................1, ;;l.;"W)uNi';:.
25443 08/10/04 Affinitv Plus Federal Credit Union 3013.87 First August PavmlJ
25444 08/10104 leMA Retirement Trust-457 1,61285 First August Pavroll
2)445 08/10/04 LexinmonFloral,111c 63.90 Flowers-Funeral-Clark
25446 08/11/04 Arm Construction Companv, Jne 311876.67 Pay # I 2004 P1vfPlPaY#6 2003 PMP
;5447 08/1]/04 Northern EseIO\v 37,255.61 Pav #4 Lift #7,'Karth Lake Pumninp-
25448 08/llJ04 Galvan's Trading Comnanv 150.00 Emplovc:e RecOP11ition Certificates
25449 08/12/04 Xc:clEnen!V 7.832.03 ElectriclGasServicc
25450 08/12/04 PetersonFram& Rer!!1lan 6,568.1 ! LeQal Fees
25451 08/12/04 URS Cornoration 25.964.54 Engineenm!Fces
25452 08/12/04 Fortis Benefits 559.37 ShortlLong Term Disabilitv
25453 08/]2/04 lvfN Child Sunnort Pavment Center 370.64 First August PaYIOlI
25454 08/12/04 StPaul Red Cross 80.00 Babvsittinp" Instructor Trainino
Subtotal- Paid Claims 395,347.59
Paid Claims
759,047.14
Add Unpaid Claims, Page 5.
215397_13
.
Total Accounts Payable Claims
for Council Approval. 09/13/04.
1,384.444.27
Note: Checks for unpaid claims totaling S! 70,924.tl woe mailed August 10, 2004
afln approval at the Augu~t 9,2004 COlUlCil Meeting.
*Exp. Rclakd to TeAAP ProjccL
..",'-",",...,.."....."
.
l'AGE20F 5
CITY OF ARDEN IlILLS
ACCOUNTS PA YABLE CLAIMS REPORT
TO BE APPROVED AT 09/13104 COUNCIL MEETING
PAID CLAIl\lS REGISTER:
<<R:Ii,": :~:-C,(:j:);\;1':t::~:: ::::AJ\4-01l;.u):l:: 7>
'~5455 08/13/04 A-l Contract C\eaninl', lne 1.315.28 CH Cleaning
25456 08/11/04 A-I Hvdraulie Sales & Service 3_20 O-Rina
l/-~5457 08/13/04 Acclaim Renefits 14l.20 FSAAdminislration
25458 081l3/O4 American Enp-incerino Testinfl 409.!!O 2003 PMP Site Visit CC/Staff
25459 08/13/04 Animal Cuntrol Services 520_39 Dorr/Cat Enforcement
25460 08/13/04 Anr]e Business Forms, Inc 496.98 DB Envelo )es
25461 03/13/04 Anolied Ecological Services Ino 992_68 * TeMP Services-June 2004
25462 08/13/04 Aramark Uniform Services 40.97 CH-Ru<r Cleanin<r
25463 08113/04 Arden Hills Tire & Service 161.84 Tire Repair-Backhoe & V# 1 07
25464 08/13/04 Beisswenger's HO\v To Store 2&7.54 Hed'eTrimmer
25465 08/13/04 BFI of Minnesota, lnc 318.59 Waste Removal
25466 08/t3/04 Biffs,Jnc 587_28 Portable Toilets
25467 08/13/04 Central Pension Fund 3,07\.80 Union Pension-June & Julv
25468 08/13/04 Comorate Fxoress 391.22 OfficeSunnlies
25469 01':/13/04 Davies Water Eoui lment Co 553_70 Water/Sewer Maint. SUDDlies
25470 08/13/04 DeDt of Administration 1,823.09 Phone Service
25471 08/13/04 Frartallone's Hardware 4982 Shon Sum:Jies
25472 08/13/04 Frevberuer Scott 53.98 2004 Uniform purchase
25473 08/lJ/04 Glenwood In ']ewood 93.53 Snrin" Water-ell /O&M
25474 08/13/04 Gonher Snort 288.58 Soccer Net
25475 08/13/04 Gritz,Jackie 62_94 Mileage Reimbursement 7/12-8/1 0/04
25476 08/13/04 Ha 'en Christensen & Mcllwain ],878_80 PerrY Park Picnic Shelter
25477 08/13/04 lIallal, Lori Ann 125.00 Reimburse Interview Exnenses
25478 08/13/04 HarMar Loek & Service Center 1,177,85 Re-kev Cummin" Park/CH-Master Kev
25479 08/13104 Health Partners 690.85 Dental Insurance
25480 08/13/04 fIelmenber<> Bettv 360_00 Refund-Adu]t Softball Fee
25481 08/13/04 Hokanson Plumbilll! & Heatinp 325_50 Refund W04-23 Water Permit
25482 08/13/04 LV.O.E. Local 49 Benefit Fund 14400,00 Union InSUnlllCC-Sent-Nov
25483 08/13/04 Ikon Office Solutions 3,807.78 Co Jier Lease 5i04~gi04
25484 08/13/04 LUO.E. Local 49 240.00 Union Dues
25485 08/13/04 KathAutoParts ]88.39 Shon Sun,..,lies
25486 08/13/04 LaCro$se Unlimited 1,165.00 GolfCamn 7/26-7/30 & LaCrosse Camn 8t2-8/5
25487 08/13/04 Lakes Countrv Service Cooocrative 7,159_00 lnsurance Premium
25488 08/13/04 Lillie Suburban Newsoancrs 592.48 LeualNotices
25489 08/13/04 LTG Power Equipment 8205 CastorWhee1
25490 08/13/04 Met Council Environmenta] Services 3850267 Waste Water Service
25491 08/13/04 MN Wanner Comnanv 41.00 Bearinp1nsert
25492 08/13/04 MN Truckinp Association ]50.00 Veh Insnectioll Certification Class
25493 08/13104 Nosek Marv 150_00 Newsletter-AuQUst
25494 08/13/04 OS1 Environmental 50.00 Filters/Drum Disoosal
25495 08/13/04 Pace Analvtical 699,77 WatcrTestinD
25496 08/13104 OuickSi!ver 15.65 Dellver,'Charoe
25497 08/13/04 Schifskv,Miehael 49_94 2004 Uniform Purchase
25498 08/13104 State Treasurer 20.00 ContinuinQ Ed Report-Seherbel
25499 08/13/04 TimeSaver Off Site Secretarial 192.65 Rec Sec-CC-7!26/04
25500 08/13/04 Tokarev,Julian 21.38 Tennis InstTllctor-Milea<re
25501 08/13/04 University of Minnesota 85.00 Tree Lic Renewal Class-DW
25502 08/13/04 Winnick SUDol\', JIlC 45,07 Flat Steel
25503 08/13/04 Wolfe, Mlchel1c 795.20 Exo Reimbursement-ICMA Annual Conference
Paid Claims - Pape 2 84,675.44
.
.
.
.
I
PAGE30F5
.
CITY OF ARDEN IIILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/13/04 COUl'iCIL MEETING
l'Am CLAIMS REGISTER:
.
II ::~: 'Ci(.~.::' 1: :.cK::Q;ttj;;: 'ill : UL\{:Olitili< ~
[
i~;. 08/17/04 AcdaimRenefits 750.35 FSA Reimbursement 8/13/04
!---.:!550~_ 08/17/04 URS Como ration 2,180.00 Encrinccrinl!Fees
2550G 08/20/04 ChristoDher Diemer 39.49 Milcai:!.cReimbursement7/26S/05104
-
25507 08/20/04 Fra~Dor Blad Dir! 30.35 RlackDir1
~q~ 08120/04 Gooher Statt: One-Call 201.25 Iu[vScrvice
2550c; 08120/04 Michael A. MiIlCf/1SN ],260.00 Umnirc Services 7/07-8/l0/04
25510 08/20104 Minnesota GFOA 200,00 AnnuaJ Confcrencc-Siddiaui
25511 08/20/04 lvfN Mutual Life 264,20 Life Insurance
25512 08/20/04 MN Citv/Countv Mgmt Assoc 80.00 Membersbin Fee-Wolfe
~2]3 08/20/04 Ramsev Countv 62.923.98 Law EnforcementrrlF Administration
_}5514 08/20/04 State Treasurer 35.00 2004 Fall B]d\! Code Seminar
25515 08/23/04 Elcctro Watchmlill, Ine 3,699.81 Alarm Service 9/1-] 1/30/04
25516 08/23/04 Kath Auto Parts 109.0l Fi]tcIs/Cabfes/Mjse Supplies
-1~~!'1 08/23/04 Kinko's 48.38 Conies
2:''-,; ;~ 0&'23/04 Peterson Fram & Benrman 6,776.51 Leva] Fees
2~':'-:') 08/23/04 Grel! Larson S1)()rts 105.05 Vest~/Air PUmns-Rec
25:;20 08/23/04 Pace Ana]vlical 684,08 Water Testim:-Amust
~~- 08/23/04 :tI.1NDeotofIIealtb 3,405.00 Communitv Watcr SurlO!Y Service
25522 08/23/04 West Weld [82.18 Shop Supplies
2557, 08/23/04 Ramsey County 1.923.]2 Fuel Purchases
25524 08/23/04 Ehlers & Assoc 612.50 Pre narc 2003 TIF Report
2552::. 08/23/04 North Metro Inspections 3,773.40 Electrica[ lnsni':ctions-Ju[v
2552G 08/23/04 Nexte] Communications 636.14 Cell Phone Service
?'i5XI I 08/23/04 Radl!:erMeter.lnc 2,662.50 Mini Mobile Service A!!Teement
~~-.
2552:8 08/23/04 Score 441.54 Soccerl3alls-Recreation
25529 08/23/04 Inspec,lnc 130.00 Forensic Testing-Julv 04-CH
25530 08/23/04 Johnson, Marve 63.00 Refund-LaCrosse Camn
25531 08/23/04 Diamond VOl!el Paints 1,578.38 Traffic Paint
25532 08/23/04 A~[ ContractCleanin' 1,315.28 CitvHallCleanim>:
25533 08/23104 Aramark Unifonn Service 36.90 Q.t-Rul! C]eaninQ
25534 0&/23/04 Dale Came:2ic & Assoc, Inc [99.00 Customer Service Trainin:2-HelleQers
25535 08/23/04 lCC 50.00 Certification Renewal-Scherbel
')5536 08/23/04 Names & Numbers 714.82 Custom Sions-SWM
25537 08/23/04 The Tanc Comnanv 162.92 Ta~s/Mini DVD's
~2,!_~. 08/23/04 UndenITound PiercinQ, lne 9.750.00 Communication Link-CH-O&M
25539 08/23/04 Vroom Auto Care 28.00 Wheel Balance & Ali.mment
-.-, 25540 08/23/04 Tom Weco 60.00 MY Girls l3ll Camp-Add
25541 08/23/04 Affinitv Plus Federal Credit Union 30]3.87 Second AUPust Payroll
25542 08/23/04 ICi\1A Retirement Trust-457 1,898.71 Second Ammsl Pavroll
2554::; 08/24/04 Johnson Controls 3,334.74 HVAC S 'stem Renair-Citv Hall
25544 08/24/04 110 Child Sunnort Payment Center 370.64 Second Auoust Pavroll
,--. Paid Claims-Page 3
115,730,10
.
PAGE40FS
CITY OF ARDEN IlILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/13/04 COUNCIL MEETING
PAID CLAIMS REGISTER:
'::::tji:;:!i:, ::!:::tk>:i)^:f~:: :,:Yf;"N"j)Q~:< :A~OiJ~:'CY :t6.'Ji.l~l'l~r~C .
25548 08/3l/O4 AccJaimBenefits 317.47 FSA Reimbursements 8/27/04
25549 08/31/04 Donald Kric:oc:r 30,00 Park Rental Refund
25550 09/01/04 PettvCash 110.43 Pettv Cash Ren]eni~Junellt 01/04-08/04
2555l 09/0l/04 Postrnaster-St. Paul 2000,00 Postal!c-Permit #1962
25552 09/02/04 Man'aret A Mumhv 3000.00 2004 Plv1P-Land Purchase
25553 09/03/04 Advanta2e Silms & Gra ,11ies 80.67 Ilandicau Stencil-CH Parkino- Lot
25554 09/03/04 Anderbem-Lund Printim: Co. 3,07679 2004 Fall Rcc Guide
25555 09/03/04 13FloLMN,lnc 318.59 Waste Removal
25556 09/03104 Central Pension Fund 1,228.60 Union Pension-A UP
25557 09/03/04 Continental Research Com 186.55 Shock Kit-Sewer
25558 09/03/04 Comorate Exnress 366.65 OffieeSunnlies
25559 09103104 D-RockCenler 27.69 I vard Sand
25560 09103/04 Davanni's 90,00 CC Worksession
255M 09/03/04 Dent of Administration 1,897,90 Phone Service
25562 09/03/04 Domer, Pamela 42.00 Refund-Co-Ree Soccer Mites
25563 09/03/04 ED^-,\1 50.00 Seminar 91l6/04-Wolfe & Clark
25564 09/03/04 Fe11inoTrai1ers 167.68 Dual Pin Dmn Foot
25565 09/03/04 Fettin", Sharon 42.00 Refund-Girls PeeWee Soccer
25566 09/03/04 Fortis Benefits 370.67 Lonl! Term Disability
')5567 09/03/04 Frattallone'sHardv.--are,lnc 27.40 Cloth TanPll.ock Easc/Bcc Snra'-'
25568 09/03/04 Gopher SpUrt 190.15 Soccer Net RP-nlacement
25569 09/03104 H&L Mesahi, Ine 1,573.43 Hardened Blades-Streets
25570 09/03/04 ICI Dulux Paint Centers 655.29 MaTkino-- Paint
2557l 09/03/04 Lakes Countrv Service Coonnative 7159.00 Health Insurance Premium
25572 09/03/04 Lea2UC oft>.-fN Cities 6,502.00 Membershin 9/04-9/05
25573 09/03/04 LealZUeofMNCities 330.00 Conference ReRistration-Moon:: & Anlikowski
25574 09/03/04 LTG Power Eouipment 94,86 Toro Blades
25575 09/03/04 Met Council Environmental Services 38502.67 Waste Water Service
25576 09/03/04 Midwest ASnhalt Cor""ration 87.93 Road Renair Makrials
25577 09/03/04 MN Trockin' Association 150.00 Certification Course 9/23/04
25578 09/03/04 'MPELRA 150.00 Membershio-Johnson
25579 09/03/04 NCPERS Group Lite Insurance 60.00 PERA Life Insurance
25580 09/03/04 Nexte1 Communications 593.43 Cell Phone Service
25581 09/03/04 Purchase Power l,OOO.OO Postao--e-Meter
25582 09/03/04 Ramsev CounPw' 62,658.66 Law Enforcement/SA Charpes
25583 09/03/04 Roseville, Citv of 5150.01 JPA-1vflS AUlJilst
25584 09/03/04 S&S Tree SDceialist'l 12,189.55 Tree Removal
25585 09/03/04 Skvhawks Soorts Academv 753.30 Soccer7/l9-7/23/04
25586 09103/04 Tessman Seed Companv 1,325.00 Fertilizer-Parks
25587 09/03/04 Timcsaver Off Site Secretarial 301.65 Recordinp' SecretarY CC 6/14/04
25588 09/03/04 XcelEnerr'" 4,398.27 Electric/Gas Service
25589 09/08/04 Affinitv Plus Federill Cn::dit Union 3,013.87 First Sentember Payroll
25590 09/08/04 lCMA Retirement Trust - 457 2,653.21 First SeDtember Pavroll
25591 09/08/04 :MN Child Sunnort Withholdin!T 370.64 First Sentcmber PaYroll
Paid Claims - PaQc 4 163,294.01
\
.
.
.
f
.
UNPAID CLAIMS REGISTER:
2:,j.n
?:)59~:
.
.
CITY OF ARDEN IIlLLS
ACCOU'ITS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/13/04 COUNCIL MEETING
Dahl[!fen Shardlow and Uhan
Ramsev Coun1v
Sneer Fane Britt & Brownl:
SRF Consultin
Un aid Claims - Pa'e 5
]0,582.80
596,878.50
]0921.69
7,014.14
625,397.13
'" TCAAP Reuse-ProfSvcs 7/4-7/31/04
Pa 3-RCPWF
'" TeAAP Leea1 7/31/04
'" TCAAP Prof Svcs 7/31/04
PAGE50F5
,
.
Prepared by: T JM
Dept.: 0 & M
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
~HILLS
City of Arden Hills
equest for COlUlCil Action
Agenda Item 3.6
P.,-'-<"""
Payment #1-MC Builders Inc for Perry Park Pavilion
Budgeted Amount: $350,000.00
Actual Amount: $123,334.08
Funding Source: Park Fund
Council Action Request:
Approve Pay Estimate #1 to MC Builders Inc. in the amount of $123,334.08 for the Perry Park Pavilion.
Staff Recommendation:
Approve Pay Estimate #1 to MC Builders Inc.of Becker, MN in the amount of $123,334.08 for the Perry
Park Pavilion.
Advisory Commission Action:
Commission
Date
Action
Not
Supporting Documents (which are attached to this Action Form):
. IZJ Memo/Letter:
Memo to City Administrator dated September 9, 2004.
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
IZJ Other:
Application for Payment #1 (Final Payment)
Financial Implications:
Pay Estimate #1 is for the amount of $123,334.08. The 2004 CIP budget for the pavilion is $350,000.
The funding source is the Park Fund.
Administrator/Staff Comments:
.
Page 1 of 1
,
~
~~HILLS
.
MEMORANDUM
DATE:
September 9, 2004
Agenda Item 3,B
TO:
Michelle Wolfe; City Administrator ^- f iA A
Thomas J. Moore; Director of Operations & Maintenance' ~<>- ~ . f VlD0i"UL
Pay Estimate # 1 - Perry Park Pavilion
FROM:
SUBJECT:
Backl!round
At the April 20, 2004 Regular Council Meeting, the City Council approved the plans and
authorized the advertisement for and the obtaining of bids for a new pavilion at Perry Park. The
City Council approved 2004 CIP Budget for the pavilion was $350,000. At the June 28, 2004
Regular City Council Meeting, the City Council authorized the bid award to MC Builders, Inc. .
from Becker, Minnesota in the amount not to exceed $324,890. The funding source for this
project is the Park Fund. Construction began in August, 2004 and has proceeded in a timely
manner.
Staff Recommendations
Staff recommends the City Council approve Pay Estimate #1 for MC Builders, Inc. of Becker,
Minnesota in the amount of$123,334.08. Funds are to be provided by the Park Fund.
.
~ 5' )> 0 " > (lJ 0 5' . ~ . ..;
. . il 0 ~ 0 ~
~ 3 . ;U ':" 0 !l 5' ~ .
3 ~ ~ " 0 (") z 0 " ~
it 0 , 5' c
ro w 0 :J: -; 0 ~ ro .. ,
:l- .. " a ~ ~ .. ~
9. ,,; S . =1 " 0 .
w ^ ~ , m " < 0 S' ;;;
. 5' S 0 5' 0 (") (") ~ " :l- . '"
. 0 . . )> -; . c OJ 0
. . . -; , 0 ~ ~ . ro
)> 0 ro rii 0 " 0
'" 0- S' 3 ~
" 0 g: ;0 . .
0 ~ 0 0 0 ^ 0
0 a. ~ < 5' (") -'! " '" 0 0 0
c . .. . m :3 0 0 "
ro . 0 c
Z , ro ;0 ;u , . < ;;;
..; 0 S' ~ 0 -; ~ " 3 .
ro 0- " 0 0 ro iil 0
0 . " ~ " 'ii 0 0 0 0 0 Q
m 0 ."
5' ;;; a ~ , Q 0- 0
;u !l 0 " > ~ . 5' ~ .
..; S' " iil ." 5' '"
'ii . 0 .' 0 -; S ro !l 3;
m 5' 0 m ~ ;;; ro
ro 3 ~
0 0 ro 0 w )> 0
0 0 0 c ." ro . ~ S'
" )> 3 0 0 " "
OJ 0- il . 0 3 " !l
'" 0 ;0 . . 0
" ~ " ." ~ . c ~ 0
" -0 0 ro 0 i5 S'
0 S' " 0- > ro " 0
0 ro -< w. , .
0 ro 0 0 ~ Q 0-
0 ~ . . s: 0 . ro
3 '" ~ ro <
ro ?; m 0 . v '"
0 z .
0 .. ro 0 . 0- ~ 9.
" ~ -; .
, 0 0 . 3
ro ro 0 0 " 0 ro S'
~ .:, 0 ~ ~ :l- .
0 5' ro ro 0
o~ it . ,
a ro ~ ~ a: 0
S' 3 .
ro ~ 0 0 . 0- . :l-
iil . 0- 0 ~ ~ ;;;
0 0
0 0 ro " 5' . 0
0 0 ~ " ro 0
0 ro iil ro 0
g 0 5' !l "
0 0 0 .
" ro !l i5 . a 0 ^
. " ". :l- 3 0
Q S 0 . OJ ~ 0
w 0 5' . 0 '" .
0
" ro 0 '" Q " '"
ro ro " 0 ~ "
" " 0- S' 3 Q S. ~
~ 0 ro . 5' .ro
'" '" .
0 5' 9. " . ~ 0 S
. II 0 0-
0 . " 0 0
n 5' . .. a. "
0 ro , Q . ~
~ " 0
.z 0 i5
. ro 0
9. 0
"
> ;;: z (fl
;;: ~ ~ 0
0"
0 (") ID m
C 0 -< Cl
z 3 "U 0'
..; 3 0 m
(") w. " 0.
m m ~ ID
;0 ". 0
::J 0 0.
m
:'! m .
x
m ." 0
0 ro 3
~ 0
0"
m
0'
ID
3
m
J
W
1:
liT
0
~
.
"
.
x
~
'"
0
!l
"
0
~
~ w
0 . 3
~ 0
, 3 0
" r "
~ ro
" 0
5' . ..; .
, 0
" , . 5;
0 ~ )> .
0 ro " ~
:l- 0 0
0 0
;;; ro C :?
~
" liT z "
0 ..;
0 0 0 a
ro m .
9. ;u ~ 3
~ ..; 5'
. '!j ro
~ w
3 m 3
. 0 0
:l- ;;; --.J\ c
. ~ :l-
iil . .
~. ~ ~
. "
~ I.N
5' '" iij
0 0 0
S- o Q
~ -< C)
~. 0
c 5' -!::.
0.
ii .
. 0
0 0
w :l-
0 "
~ 0
'" Q
,
"
0.
ro
"
S.
z z)> 3 (") (")
!P. C"O 0 J :J:
3"Q 0 ID )>
" 0"0 _ 0 Z
J J<O
ro m < ~ ro Gl
~ m
0 ~ 0. "'0 m
<0
ro "U 0 5' 0 a. 0
0" ro ro Ui . m ;0
" 0 " ;;: 0 Ui 0
(") 0. 0 ~ w m
J 3. )> 0 "0 ;0
W <0 "0 5' "0 rn
0 "0 0
<0 0 C
ro < ;;:
< m
0 " 0. ;;:
a. 0. 3 )>
~ "0 ;0
~ ..; ..; ID -<
0 0 <
:;;! -; o.
> e
r r m
(fl
)>
0
0
:3
0
z
(fl
0
m
0
c
(")
-;
0
z
(fl
en
;;;
"
g,
~~ :--J
<D
>
r
>
Z
()
m
-;
o
:'!
z
Cc.n
~?=
w"o
ro~
~ en
C::tI
o m
" ..;
"'>
-;;:
>
Gl
m
~;l
b~
-;;0
> ro
r g.
mo
> ro
;0"'
Z m
mr
OS.
rro~
mo.(")
~~~
::tI ~ 3
moo
-; ~ ."
)>";0
Z 0 ::)
>f[Q
Gl :J C5
mo~
o
C
3
o
'" (/)
~
"'
l'l a.
~
v3 :;
"'
V\ '" '" '" '" '" '"
v3 0
0
'" '"
S '" "'~
w w o.
U, w W '"
~ o. w W <0
o. '" "'<0
'" 6 ow
'" 0> "'!'!
.
(")
c
;0
;0
m
z
-;
-0
>
-<
;:
m~
z 3"
-;m
0'"
~3
3
is:
'0.
:0
"'
'"
D
m
r
m
U>
U>
-0
"
m
<
(5
c
U>
(")r
m 5"
;om
-;'"
:;;ro
am
>m
~ -; r
~r rn ~.
(")-no.
roo..;
S;::o2
0" "tI ~
ro >-
~-<
;:
m
z
-;
(")
o
e
o
'<
g.
(")
o
z
..;
~
(")
-;
o
;0
rii
>
"
"U
r
a
>
..;
(5
Z
."
o
"
-0
>
-<
;:
m
z
-;
-n
;0
o
;;:
g'NS:
()~()
_[ CD ~
~~g:
Z S2_Ul
g: Cb ~
w!lp
o'
o>U>
"
o
o
o
:i:
z
m
:>:J
)>
a.
ro
o
~
"
1~
.~
....
5
z
~
z
o
o
m
;ll
....
'ii
o
~
..;
m
...,
o
;ll
"
?<
s:
m
z
....
)>
;0
(")
:J:
=1
m
()
....
"U
;0
o
L
m
(")
....
"
ro
Oi
"
~
A
>>
;;
D
"'- ;. "' '" ())> ,,)> "U > 0
. () 0"0 ";0 m " ()
,,~ ..; (") z 0 0"0 <O! "U c:
me 0 0 !P. ;0 - - 00 r i\i
-. " L:J: 0
-;3 ..; z 0 Gi 0 !'i. m_ 0
>0 > -; e (")..; 0 '"
;;: .... ;0 :.- ;;: !'i. o. -;m ..; )> ..;
Gl w 0 :j
> 0 (") )>0 )> 0' Ui. z(") CJ 0
Gl 0 0 (")<0 r ~ 0";
m GlS: -;ro (") 3 .. U> Z
U>
...,"U (flo- 0 :.- ID "
0.... c" Z m 0.
0" W wm s:(") -; ~ "
-..; :.- ~ ~
0 m -;w >
~ 0 00 (") j;~
<0 "i
c '" Oro ..;
3 u>>0 > 0" N
C> 0 o. o 3
-; -; ~ ;: " m 0
0 o!!' 0. 0 e ~ C>
+ ro 3 '"
m ;0 r ~ C ro
m 3. Z ro '"
0 0 m -; ~
0 ~ [IT] ~
* Gl * -; Gl J
..., 0 w ..., 0
S- o 8- 0 0. C> . 0 0)> 0 5".
0
w > 0. ., 0 O:;::o~cr
(fI- (") -; ". 0" Z ZOZ~
0 0 0. "
iii 3 m m !l " ..; -;ImO
"0 0. - . ~ ::rJ::j:;::o:J
0. r0- c w - >m ~
;;: Q. " -. () (")0
or JO ..; (j..;
w 0. '" ro "
'E 0.0 0
:i: 0 > ;0
~ 0 0 ..;
" " m
Q.
o.
'" '" 0
.
s:
5'
ro
0
0
'" '" '" '"
ro
Q.
w w
'" N '"
_<0 -'" .'"
N '" 0>
W <0 <0
W 0 C>
j,. 6 6
C> C> C>
8-
Gl
...,
o
-'"
2: 2: 2: 2: 2: 2: '? 2: 2: 2: 0 0 0 0 0 0 0 0 2: -<
'" &, '" in '" ... '" N m
'" 00 -< '" '" .0- W N ~ 0 '" ,.
Z
0
0 ." Gl m S z [fl z m en " 0 -< 0 S S 0 en en
~. 'i " " " >-g $~ "0 S. 0 OY '" " '" 0 ft 0 0
~ 1:l- a " '" Q " -a [ ~ ~ '" m
Q. ~ '!i OY a is. a " ~ :3 " 0 a ~ 0 "'
'" o' '" ~ 3 ro " ~ iil "
i';! 0 "- ~ '" - '" ~ -< 0 0 ;U
" ~ :o~ ID !'t
< 0 o' 0 " ro' ~ ;;c 'ii
z '!i 0 "- 0 "' S. <3 @' -<
0 OY ~ ~ 0. is
-< " 0. !'t 0 ro 3 z '"
0 '" ~ 2 ~ Q. ~
~ 0. 0 Q. ~ o. 0
~ ."
.... "' o. ~ '"
"' ~ 0
;U
'"
'"
N
m
'" tn.y)(fl-(fl{,') '" ~iA.w-6'}-EA '" "''''
'"
5' I
w ~ m
N N N N ... W .... 0 "
... ~ .'" ... .'" N .'" .... '" -< '" .... '" c c
a, .N W '" W 00 .... ~ ... '" m " w .", "'" m ....
'" 00 w '" 0 -< '" '" -< '" '" '" '" 00 m
0 '" 00 0 0 -< 0 '" 00 '" '" 0 0 0 0 0
0 " '" " 0 '" " " 0 0 0 0 " " "
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
'" '"
."
)> ;u 0
;U
." 0 '"
." '"
-0 .... ." "
. (') ;u 0 0
!'J )> m '"
-< < ."
is is ....
m
Z c -<
"' m
0
'" ""'"'' '" '" "''''''' -<
~ I
'1 ~ '" '" 0;
.'" 0 ~ '" .w '" .w ."
a, '" -< .", '0 0 '" '" '" m m
'" ... '" '" 0 '" w '" ... ;U
0 ... 0 0 0 0 '" ~ 0 is
0 " " " " " " " " 0
0 0 0 0 0 0 0 0 0
'" '" Z ."
0 "
"' ;u ,.
-< -< m -<
'" z 0 "' m ."
'" .... ;u m ;U
0 -< 0 m z >'
0 w ~ 0 -< ....
" "" ':< '"
0 0 !'!
'" (I} -w f;fl (fl '" "'''' "''''''' ,.
"
~ -< z 0
'" ~ '" '" 0; -0 0 0 " -;
'" 00 0 ~ '" '" w -< . 0 "' ." 0
'" '" c., '" 0 '" "'" <> '" <0 0, m ,. -; .... 0;;
w ... '" '" 0 0 -< '" w '" ... . 0 m
w ~ 0.2) -; ;U -; ....
... 0 0 0 0 w 0 '" m
"" " "" " " " " m m
0 0 0 0 " 0
0 0 0 0 0 0 0 0 0 0 0 "
G)
. '"
~ .<:J
'" ... ... N 0 ... -<
0 ~ ~ ... 0 '" 0 '" '"
Ul -(fl -Efl -(fl '" ",,,, "'''''''
-; '"
~ ~ N :: ~ 0 0 ,.
N ... W ,., W ~ ." S;
'" '" '" w '" '::: '", in Z I
::: .9 z
... '" 0 0 '" '" ... in "
.... '" 0 0 00 00 '" '" 0 I m
0 " " " 0 m 0 0 0
0 0 0 0 0 0 0 0 0
'" -(fl{f)-W '" '" "'''' ",,,,,,,
;u
m
'" .N ;;1
'" '" '" w w '" .... z -
'" N W '" '" 0 ~ 0 ,.
'" '" N 0 W '" 0 "
w "" 0 " m '" c., 0 m
'" 0 0 0 -< 0 '" 0
c ~ 0 )>
~ 0; 0 ;;
" "
0 0- il 0
0 c 0
C ~ Q. a
0 c
3 o. ~. 3
~ ~ " :to
~ "' "
g <g' -i
0 Gl 0
~ 0" -<
() .~ 0. 0 Z
0 a .'" (f)
" '" "
il 3 " )> :I:
0 =;; " m
a o. "
"' c m
" !'< r -i
~ ~ o. 0
OY '" ~ )>
" iil "'. -<
iil (5
< "' !'<
'" 0; 0; z
ro. ro a )>
rr 0. OY Z
" 0
" " ~
iii 5' 0
m
0; " ~
S. ~
'" "
'" '" :!J
" iD 2
Sf !'t
0.
S. Q. (5
" ~ z
ID "
0
3 ;U
~
3 "
)>
'" -<
"<
'" S
"0 m
"0 Z
~ :-'
a
0
~
~.
~
S'
'"
)>
;U
o
I
=1
m )>
~ :g;p
cii C:g
" Or
~-o~o
L.~O~
m-z-
0000
-<0 Z
Z-lPZ
qqr;:/O
."
h
};
<::J
o
o
~
<1l
'"
~
Gl
....,
o
t.)
"i
N
o
o
...
4
.
Prepared by: T JM
Dept.: O&M
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
..-A~HILLS
City of AJ'delllIills
Req. cst for Council Action
~
Agenda Item ~,C
Pavment #2: Amt Construction
Budgeted Amount: _
Actual Amount: $495,596.25
Funding Source:
Council Action Request:
Approve Pay Estimate #2 for Arnt Construction Company, Inc. of Hugo, MN in the amount of $495,596.25
for the 2004 Pavement Management Program.
Staff Recommendation:
The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Am! Constrution
Company, Inc of Hugo, MN in the amount of $495,596.25. A retainage of 5% is being held for this
project.
Advisory Commission Action:
Commission
Date
Action
Not Applicable
Not
Not applicable
Planning
PTRC
. Supporting Documents (which are attached to this Action Form):
.
i:2J Memo/Letter:
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
i:2J Other:
Application for Payment #2
Financial Implications:
AdministratorlStaff Comments:
Page 1 of 1
URS
~
AGENDA ITEM 3.e
Thresher Square
700 Third Street South
Minneapo]is, MN 554]5
Phone: (6]2) 370-0700
Fax: (612) 370-1378
.
To:
Murtuza Siddiqui/Arden Hills
Finance Director
File: 31809367
From: Gregory S. Brown
Arden Hills City Engineer
Date: September 8, 2004
Subject: Pay Estimate #2
2004 Pavement Management Program
Edgewater Neighborhood
Background
The City of Arden Hills awarded Arnt Construction Company, Inc. of Hugo, MN the 2004 .
Pavement Management Program on June 28, 2004 for a total contract amount of $1 ,059, 189. 76
Project Status
The Contractor has completed all of the underground utility work in both the northern and
southern neighborhoods. The Contractor has completed all roadbase in both neighborhoods and
all curb and gutter has been completed, with a few areas tbat were left open for access purposes
and will be completed shortly. The pond at Lake Lane and Edgewater Avenue has been graded
and a majority oflandscaping around the pond has been completed. Minor excavation ofthe
Park Pond at County Road D and Shoreline Lane has been completed as well. All sanitary
sewer structural repairs and re-Iining has been completed.
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Amt
Construction Company, Inc. of Hugo, MN in the amount of$495,596.25. A retainage of5.00%
is being held for this project.
.
f
e
e
.
APPLICATION FOR PAYMENT
PAYMENT NO.2
Project:
2004 Pavement Management Program
Edgewater Avenue Neighborhood
ADDENDUM NO.1
City of Arden Hills
Owner:
Owner No.:
Contractor:
ARNT CONSTRUCTION
COMPANY, INC.
31809367.00101
BRW Job No.:
Application Date:
For Period Ending:
9/7/2004
9/4/2004
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5.00% Retainage:
Amount Due To-Date:
less Previous Payments:
Total Due This Application:
$1,059,189.76
$0.00
$1,059,189.76
$761,582.36
$0.00
$761,582.36
$38,079.12
$723,503.24
$227,906.99
$495,596.25
By:
I hereby certify that all' ms and amounts show
date.
Contr
V+:~
CGNraclorCopy
lnIpector Copy
are correct for the work completed to-
Date:
'3 - /7 - oy
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
By:
/
Date:
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
r;- 8'0;
Page 1 of 9
Payment
No.
1
Payment History
Payment
End-Date
7/30/2004
Payment
Application
Date
8/3/2004
Amount
$227,906.99
Total Payments:
$227,906.99
Page 2 of 9
~
e
e
e
. Application for Payment: Itemization
.hedule: A.ROADWAY
Unit Contract Contract T o.Date To~Date
No. Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $36,000.00 1.00 $36,000.00 1.00 $36,000.00
2021
2 CLEARING TREE $300.00 8.00 $2,400.00 1.00 $300.00
2101
3 GRUBBING TREE $100.00 S.OO $800.00 1.00 $100.00
2101
4 CLEARING AC $2,100.00 0.20 $420.00 0.32 $672.00
2101
5 GRUSBING AC $2,100.00 0.20 $420.00 0.32 $672.00
2101
6 REMOVE CONCRETE CURB & GUTfER LF $3.00 150.00 $450.00 135.00 $405.00
2104
7 REMOVE STONE/BLOCK RETAINING WALL LF $8.00 75.00 $600.00 0.00 $0.00
2104
8 REMOVE BITUMINOUS PAVEMENT SY $1.25 7,600.00 $9.500.00 7,600.00 $9,500.00
2104
9 REMOVE BITUMINOUS ORIVEWAY PAVEMENT SY $3.00 2,450.00 $7,350.00 2,050.00 $6,150.00
2104
10 REMOVE CONCRETE DRIVEWAY PAVEMENT SY $3.00 672.00 $2,016.00 456.00 $1,368.00
2104
11 REMOVE PEDESTRIAN RAMP EA $240.00 2.00 $480.00 2.00 $480.00
2104
.4 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF $3.00 275.00 $825.00 239.00 $717.00
13 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF $2.00 975.00 $1,950.00 738.00 $1,476.00
2104
14 SALVAGE SIGN TYPE C EA $25.00 9.00 $225.00 9.00 $225.00
2104
15 SALVAGE SIGN. STREET SIGN EA $26.00 2.00 $52.00 2.00 $52.00
2104
16 SALVAGE MAIL80X EA $54.00 43.00 $2,322.00 43.00 $2,322.00
2104
17 REINSTALL PRIVATE LANDSCAPING LS $1,500.00 1.00 $1,500.00 0.00 $0.00
18 SALVAGE PRIVATE LANDSCAPING LS $1,200.00 1.00 $1,200.00 0.00 $0.00
19 HAUL SALVAGE MATERIAL LS $500.00 1.00 $500.00 1.00 $500.00
2104
20 COMMON EXCAVATION (PI CY $11.46 7,763.00 $88,963.98 7,763.00 $88,963.98
2105
21 SUBGRADE EXCAVATION (EV) CY $11.46 150.00 $1,719.00 150.00 $1,719.00
2105
22 SELECT GRANULAR BORROW (CV) (P) CY $19.78 2,616.00 $51,744.48 2,616.00 $51,744.48
2105
23 COMMON BORROW (LVI CY $6.00 100.00 $600.00 0.00 $0.00
2\05
24 TOPSOIL BORROW (LV) CY $9.00 150.00 $1,350.00 150.00 $1,350.00
_5
COMMON LABORER HR $55.00 40.00 $2,200.00 0.00 $0.00
23
26 UNILOADER . SKIDSTEER HR $72.00 40.00 $2,880.00 0.00 $0.00
2123
Page 3 of 9
Unit Contract Contract To-Date To-Date t
No. Item Unit Price Quantity Amount Quantity Amount
27 DOZER HR $112.00 40.00 $4.480.00 0.00 $0.00
2123 $o.oe
28 TAN DUM DUMP TRUCK HR $70.00 40.00 S2,800.00 0.00
2123
29 FRONT END LOADER HR ,118.00 40.00 $4,720.00 0.00 $0.00
2123
30 TRACTOR MOUNTED BACKHOE HR $90.00 40.00 $3,600.00 0.00 $0.00
2123
31 STREET SWEEPER (WITH PICKUP BROOM) HR $125.00 35.00 $4,375.00 4.00 $500.00
2123
32 AGGREGATE BASE, CLASS 5 TON $10.30 500.00 $5,150.00 250.00 $2,575.00
2211
33 AGGREGATE 8ASE (CV), CLASS 5 (P) CY $25.62 1,975.00 $50,599.50 1,975.00 $50,599.50
2211
34 CONCRETE PAVEMENT SY $27.00 1 ,375.00 $37,125.00 0.00 $0.00
2301
35 STRUCTURAL CONCRETE CY S83.00 25.00 $2,075.00 0.00 $0.00
2301
36 STRUCTURAL CONCRETE, HE CY $91.00 205.00 $18,655.00 0.00 $0.00
2301
37 REINFORCEMENT BARS (EPOXY COATED) LB $1.00 1,000.00 $1,000.00 0.00 $0.00
2301
38 BITUMINOUS DRIVEWAY SY $14.00 2,075.00 $29.050.00 0.00 SO. 00
2350
39 6' CONCRETE DRIVEWAY SY $41.00 500.00 $20,500.00 0.00 $0.00
2301
40 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.80 307.00 $552.60 0.00 $0.00
2357 $0.00.
41 TYPE LVWE35030C WEARING COURSE TON $41.00 685.00 $28,085.00 0.00
MIXTURE
2350
42 TYPE LVNWE35030C BASE COURSE MIXTURE TON $41.00 685.00 $28,085.00 0.00 $0.00
2350
43 AGGREGATE BEDDING MATERIAL (CV) CY $30.00 50.00 $1,500.00 0.00 $0.00
2451
44 ADJUST CURB STOP BOX EA $200.00 5.00 $1,000.00 0.00 $0.00
2504
45 ADJUST GATE VALVE EA $300.00 5.00 $1,500.00 0.00 $0.00
2504
46 CONCRETE CURB & GUTTER DESIGN B618 LF $7.80 6,185.00 $48,243.00 6,000.00 $46,800.00
2531
47 6' CONCRETE DRIVEWAY APRON SY $41.00 482.00 $19,762.00 0.00 $0.00
2301
48 CONCRETE PEDESTRIAN RAMP EA $600.00 4.00 $2,400.00 0.00 $0.00
49 7' CONCRETE VALLEY GUTTER LF $15.00 80.00 S1,200.00 0.00 $0.00
2531
50 MODULAR BLOCK RETAINING WALL SY $180.00 85.00 $15,300.00 0.00 $0.00
51 FURNISH AND INSTALL MAILBOX AND SUPPORT EA $64.00 43.00 $2,752.00 0.00 $0.00
2540
52 INSTALL MAILBOX EA $50.00 43.00 $2,150.00 10.00 S500.00
2540 $2,075.00.
53 REVISE SIGNAL SYSTEM SYS $8,300.00 1.00 $8,300.00 0.25
2565
54 TRAFFIC CONTROL LS $2,200.00 1.00 $2,200.00 1.00 $2,200.00
2563
Page 4 019
f Unit Contract Contract To.Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
55 INSTALL SIGN TYPE C EA $100.00 2.00 $200.00 0.00 $0.00
.~4 F&I SIGN PANEL TYPE C SF $31.00 28.00 $868.00 0.00 $0.00
2564
57 BALE CHECK EA $6.00 200.00 $1,200.00 0.00 $0.00
2573
58 SILTFENCE, TYPE HEAVY DUTY LF $2.80 1,090.00 $3,052.00 500.00 $1,400.00
2573
59 ROCK CONSTRUCTION ENTRANCE EA $100.00 2.00 $200.00 0.00 $0.00
2573
60 3',6' CROSSWALK PAVEMENT. EPOXY SY $10.00 8.00 $80.00 0.00 $0.00
MARKING
3520
61 12' STOP BAR. EPOXY MARKING LF $50.00 2.00 $100.00 0.00 $0.00
3520
62 SEEOING AC $1,600.00 0.30 $480.00 0.00 $0.00
2575
63 SODDING, TYPE LAWN SY $2.80 10,186.00 $28,520.80 0.00 $0.00
2575
64 MULCH MATERIAL TYPE 1 TON $130.00 3.00 $390.00 0.00 $0.00
2575
65 DISK ANCHORING AC $400.00 0.30 $120.00 0.00 $0.00
2575
66 COMMERCIAL FERTILIZER ANAL Y518 22.5.10 LB $0.50 450.00 $225.00 0.00 $0.00
2575
67 CONSTRUCTION FENCE LF $3.00 150.00 $450.00 150.00 $450.00
. Subtotal: $601,512.36 $311,815.96
Schedule: B . STORM SEWER
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
I CLEARING AC $1,850.00 1.50 $2,775.00 0.90 $1,665.00
2101
2 GRUBBING AC $1,850.00 1.50 $2,775.00 0.90 $1,665.00
2101
3 REMOVE RCP PIPE SEWER (STORM) LF $15.00 245.00 $3,675.00 137.00 $2,055.00
2104
4 REMOVE CMP PIPE CULVERTS AND APRONS LF $15.00 100.00 $1,500.00 25.00 $375.00
2104
5 REMOVE ORAINAGE STRUCTURE EA $525.00 5.00 $2,625.00 5.00 $2,625.00
2104
6 REMOVE RCP APRON EA $320.00 4.00 $1,280.00 2.00 $640.00
2104
7 COMMON CHANNEL EXCAVATION CY $12.64 1,120.00 $14,156.80 1,500.00 $18,960.00
21().'5
8 12' RC PIPE APRON EA $320.00 3.00 $960.00 3.00 $960.00
2501
9 21" RC PIPE APRON EA $440.00 1.00 $440.00 1.00 $440.00
2501
10 27" RC PIPE APRON EA $630.00 1.00 $630.00 1.00 $630.00
_01
12" TRASH GUARD FOR 12' PIPE APRON EA $260.00 2.00 $520.00 2.00 $520.00
501
12 4" PERF. PRC PIPE DRAIN LF $3.00 920.00 $2,760.00 600.00 $1,800.00
2502
Page 5 of 9
Unit Contract Contract To~Date To-Date .
No. Item Unit Price Quantity Amount Quantity Amount
13 12' RC PIPE SEWER DESIGN 3006 CL V LF $27.00 1,359.00 $36,693.00 1,319.00 $35,613.00
2503 $8,520.00 .
14 15" RC PIPE SEWER DESIGN 3006 CL III LF $30.00 290.00 $8,700.00 284.00
2503
15 21" RC PIPE SEWER DESIGN 3006 CL III LF $36.00 92.00 $3,312.00 89.00 $3,204.00
2503
16 27' RC PIPE SEWER DESIGN 3006 CL III LF $50.00 133.00 $6,650.00 107.00 $5,350.00
2503
17 CONNECT TO EXISTING STORM SEWER EA $840.00 2.00 $1,680.00 1.00 $840.00
2503
18 CONST DRAINAGE STRUCTURE DESIGN 48. LF $240.00 65.00 $15,,600.00 85.23 $20,455.20
4020
2506
19 CONST DRAINAGE STRUCTURE DESIGN 54. LF $340.00 15.00 $5,100.00 27.21 $9,251.40
4020
2506
20 CONST ORAINAGE STRUCTURE DESIGN 60. LF $360.00 12.00 $4,320.00 11.66 $4,197.60
4020
2506
21 CONST DRAINAGE STRUCTURE DESIGN 2'3 LF $175.00 30.00 S5.250.00 29.60 $5,180.00
2506
22 CASTING ASSEMBLY EA $580.00 19.00 $11,020.00 19.00 $11,020.00
2506
23 ADJUST RING FRAME AND CASTING EA $370.00 12.00 $4,440.00 0.00 $0.00
2506
24 RIVER RUN BOULDERS (RIP RAP) CY $160.00 32.00 $5,120.00 48.00 $7,680.00
2511
25 DECIDUOUS TREE 2.5' CAL B&B TREE $464.00 3.00 $1,392.00 3.00 $1,392.00.
(NORTHWOODS MAPLE)
2571
26 DECIDUOUS TREE 2.5' CAL B&B (HERITAGE TREE $440.00 3.00 $1,320.00 12.00 $5,280.00
RIVER BIRCH)
2571
27 ORNAMENTAL TREE 6 FT HT B&B (AUTUMN TREE $310.00 9.00 $2,790.00 12.00 S3,720.00
BRILLIANCE SERVICEBERRY)
2571
28 DECIDUOUS SHRUB #5 CONT (WHITE SHR $52.00 71.00 $3,692.00 71.00 $3,692.00
SNOWBERRY)
2571
29 DECIDUOUS SHRUB #5 CONT (WITCHHAZEL) SHR $52.00 6.00 $312.00 6.00 $312.00
2571
30 DECIDUOUS SHRUB #5 CONT {CARDINAL SHR $52.00 32.00 S1,664.00 32.00 $1,664.00
DOGWOOD}
2571
31 PERENNIAL (BLUE FLAG IRIS) PLAN $15.00 70.00 $1,050.00 70.00 $1,050.00
2571
32 PERENNIAL (BEAKED SEDGE) PLAN $6.40 166.00 $1,062.40 166.00 S1,062.40
2571
33 PERENNIAL (BEBB'S SEDGE) PLAN $6.40 316.00 $2,022.40 316.00 $2,022.40
2571
34 PERENNIAL (VENUS ASTILBE) PLAN $10.50 77.00 $808.50 77.00 $80850
2571
35 PERENNIAL (TURTLEHEAD) PLAN $10.50 107.00 $1,123.50 107.00 $1,123.50
2571
36 SILT FENCE, TYPE HEAVY DUTY LF $2.80 236.00 $660.80 0.00 $0.00.
2573
37 EROSION CONTROL BLANKET SY $10.00 3.00 $30.00 0.00 $0.00
2575
38 SEED MIXTURE #30B LB $6.00 18.00 $108.00 0.00 $0.00
2575
Page 6 of 9
___n_____.._
t Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
39 SEED MIXTURE #258 LB $14.00 9.00 $126.00 0.00 $0.00
2575
.0 CaNST. DRAINAGE STRUCTURE DESIGN H. LF $400.00 2.00 $800.00 2.00 $800.00
27' . 4006
2503
Subtotal: $160,943.40 $166,573.00
Schedule: C - WATER
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 REMOVE WATER MAIN LF $21.00 510.00 $10,710.00 637.00 $13,377.00
2104
2 REMOVE GATE VALVE & BOX EA $420.00 10.00 $4,200.00 10.00 $4,200.00
2104
3 REMOVE HYDRANT & VALVES EA $2,600.00 10.00 $26,000.00 8.00 $20,800.00
2104
4 CONNECTTO EXISTING WATER MAIN EA $1,260.00 8.00 $10,080.00 8.00 $10,080.00
2504
5 F&IHYORANT EA $2,600.00 11.00 $28,600.00 8.00 $20,800.00
2504
6 6' GATE VALVE AND 80X EA $740.00 10.00 $7,400.00 12.00 $8,8BO.00
2504
7 l' CORPORATION STOP EA $130.00 1.00 $130.00 12.00 $1,560.00
2504
B l' TYPE K COPPER PIPE LF $12.60 100.00 $1,260.00 120.00 $1,512.00
2504
.04 6',6' WETT AP EA $4,200.00 1.00 $4,200.00 0.00 $0.00
10 6' DIP WATER MAIN LF $32.00 800.00 $25,600.00 1,120.00 $35,840.00
2504
11 INSULATION SY $26.00 120.00 $3,120.00 8.00 $208.00
2504
12 WATER MAIN FITTINGS LB $3.20 700.00 $2,240.00 617.00 $1,974.40
2504
Subtotal: $123,540.00 $119,231.40
Schedule: D - SANITARY SEWER
Unit Contract Contract To-Date To~Date
No. Item Unit Price Quantity Amount Quantity Amount
1 REMOVE VCP PIPE SEWER (SANITARY) LF $21.00 160.00 $3,360.00 160.00 $3,360.00
2104
2 TRENCHLESS SANITARY SEWER RELINING (8' LF $31.00 4,500.00 $139,500.00 4,500.00 $139,500.00
CIPP)
2503
3 4' PVC SANITARY SERVICE LF $21.00 150.00 $3,150.00 50.00 $1,050.00
2503
4 CONNECT TO EXISTING SANITARY SEWER EA $1,600.00 1.00 $1,600.00 1.00 $1,600.00
MANHOLE
2504
5 EXTRA DEPTH MAN HOLE LF $200.00 2.00 $400.00 2.00 $400.00
2506
_3 S' PVC SDR 26, 0'-10' LF $42.00 13.00 $546.00 18.00 $756.00
8' PVC SDR 26, 10'.12' $52.00 $10,660.00 $10,816.00
7 LF 205.00 208.00
2503
Page 7 01 9
------------- ------
Unit Contract Contract To-Date To-Date t
No. Item Unit Price Quantity Amount Quantity Amount
8 8' PVC SDR 26, 12'.14' LF $63.00 56.00 $3,528.00 60.00 $3,780.00
2503 $400.00.
9 8'PVCSDR26,16'.18' LF $80.00 5.00 $400.00 5.00
2503
10 STANDARD MANHOLE 0.'10' EA $2,300.00 1.00 $2,300.00 1.00 $2,300.00
2506
11 MANHOLE SEALING GAL $31.00 250.00 $7,750.00 0.00 $0.00
2503
Subtotal: 5173,194.00 $163,962.00
Grand Total: $1,059,189.76 $761,582.36
.
.
Page 8 of 9
J'
Application for Payment: Itemization Summary
Contract To-Date Amount of
. Schedule Amount Work Completed
A. ROADWAY $601,512.36 $311,815.96
B.. STORM SEWER $160,943.40 $166.573.00
C. WATER $123,540.00 $119,231.40
D. SANITARY SEWER $173,194.00 $163,962.00
Grand Total: $1,059,189.76 $761,582.36
.
.
Page 9 of 9
.
.
.
.
~
Prepared by: Murtuza Siddiqui
Dept.: Finance
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
~HILLS
City of Arden Hills
Request for COlmcil Action
""'c;
~"W""
Agenda Item ~~.~
2004 Budllet Amendment
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
To approve the contents of the Pre-Sale Bond Refunding Repot - Tax Increment District #2.
Staff Recommendation:
To approve the contents of the Pre-Sale Bond Refunding Report - Tax Increment District #2.
Advisory Commission Action:
Commission
Planning
PTRC
Date
o Memo/Letter:
Supporting Documents (which are attached to this Action Form):
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
Action
Not.o.pplic"ble
Not Applicable
Not applicable
Page 1 of 1
^
.
A. ~r!TN HILLS City of Arden Hills, Minnesota e I ~Jt~,~,~,.
L ~~. Pre-Sale Report
Tax Increment Refunding Bonds, Series 2004A
September, 2004
I'roposed Issue: $2,410,000 G,Q, Tax lucrement Refunding Bonds, Series 2004A
Pnrpose: The Bonds will be a current refunding of the $2,370,000 of the outstanding
principal of the $3,100,000 G.O. Tax Increment Bonds, Series 1998A, which is
callable on February I, 2005.
Term/Call Featnre: The first principal payment is 2/1/06 and the final payment is 2/1/16.
We propose a call (pre-payment) date of 8/1/11, which is less than seven years.
Funding Sources: Tax increments from TJF District No.2.
Discussiou Issues: Outstanding interest rates on the 1998 Bonds average 4.63%. New rates are
expected to be in the mid to high 3% range. The refunding is expected to save
future value of $100,000 and a present value of approximately $70,000 in total.
Annual savings will begin in taxes payable 2005.
Because the City expects to issue less than $10,000,000 in tax-exempt .
obligations in 2004, the Bonds will be bank qualified, whieh carries a slightly
lower interest rate. Standard & Poor's will be asked to rate the issue.
Bond Attorney:
Steve Bubul, Kennedy & Graven
Paying Agent:
Bond Trust Services, Inc. (an Ehlers subsidiary).
Schedule:
Pre-Sale Review:
Estimated Closing Datc;
Scptember, 2004
Week of Sept. 13, 2004
W cek of Sept. 20 2004
September 27, 2004
First week of November, 2004
Distribute Official Statement:
Rating Agency Interview
Bond Sale:
Attachment:
Resolution authorizing Ehlers to proceed with bond sale
Ehlers Contacts:
Financial Advisors:
Bond Analysts:
Mark Ruff (65 I )697-8505
Shelly Eldridge (651)697-8504
Diana Lockard (651) 697-8534
Debbie Holmes (651) 697-8536
Connie Kuck (651) 697-8527
.
Bond Sale Coordinator:
The Official Statement for this financing ...t:i!l be mailed to the Council Members at their home address for review
prior to the sale date.
,
.
.
.
~
1\~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-48
Resolution Providing for the Sale of
$2,410,000 G,O. Tax Increment Refunding Bonds, Series 2004A
A. WHEREAS, the City Council ofthe City of Arden Hills, Minnesota, has heretofore determined that it
is necessary and expedient to issue the City's $2,410,000 G.O. Tax Increment Refunding Bonds,
Series 2004A (the "Bonds"), to refinance the remaining portion of the G.O. Tax Increment Bonds,
Series 1998A; and;
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of Arden Hills, Minnesota, as follows:
I" Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at City Hall on September 27,2004, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the ottieers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
'Whereupon said resolution was declared duly passed and adopted.
Dated this 13th day of September, 2004.
A TrEST:
By:
MicheJle Wolfe
CiIY Administrator
Beverly Aplikowski
Its: Mayor
,
.
Prepared by: SClark q:./-
Dept.: Community
Development
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
~~!-lILLS
City of A.rdelI Hills
Request for COUDcil 1'-ctio_1I
Agenda ItemiiiE
H:;in;",,''''
Approve Appointment of Economic Development Commission
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source:
Council Action Request:
Action to authorize the membership of an Economic Development Commission. The roster of names,
attached with this report, meets the compostion requirements as found in City Council adopted Ordinance
349.
Staff Recommendation:
Approval of roster as presented. If additional requests occur in the future the Council has the option of
amending Ordinance 349 to expand the Commission size.
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
. ... Not Applicable
Not Applicable
_____l'Lot appliccli)le...
. Supporting Documents (which are attached to this Action Form):
[8] Memo/Letter:
September 13, 2004 from Scott Clark to Council regarding membership names
o Resolution (No.
[8] Ordinance (No.349)
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
Resumes and/or application information availabie upon request.
.
Page 1 of 2
\
~
~~HILLS
MEMORANDUM
.
DATE:
September 13, 2004
Agenda Item 3.E
TO:
City Council
FROM:
Scott Clark, Community Development Director
SUBJECT:
Economic Development Commission
ATTACHMENTS: Ordinance No. 349
In March 2004, the City Council directed, by Ordinance 349, that a seven member Economic
Development Commission be fomled. Relative to the Commission composition, it stated that at
least three Commission members must be Arden Hills residents. The following individuals have .
asked to be on the Commission, and as noted, a number are both residents and business
representatives.
Edward Werner
James Paulct
Ray McGraw
Resident
Resident
Resident
Bruce Kunkel
Chris Ashbach
Resident/ Bethel College
ResidcntINorth Star Processing
Dale Beane
Kevin Kelly
Alegra Printing
Anchor Bank
In addition, Land 0' Lakes has stated that they may ask to place someone on the Commission. If
the Council desires to see applications and/or resumes please contact staff. It is anticipated that
the first meeting will be at the end of September.
\\Earth\Planning\Misc .
Files\Scott\Econ Devlopment
Commission.doc
!
e
.
.
~
~~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 349
An Ordinance Creating an Economic Development Commission
The City Conncil of Arden Hills herehy ordains that the following section is added to the
Municipal Code:
Section 220.04 Economic Development Commission
Subd. 1 Establishment of Commission. An Economic Development Commission is
herehy established to facilitate positive interaction with the business community and advise the
City Council and Economic Development Authority on economic development, redevelopment,
and related conmnmity development issues.
Subd. 2 Composition. The Economic Development Conunission shall consist of seven
members appointed by thc City Council. Membership shall be opcn to any resident or nOn-
resident business representative that is intcrested in the business climate and economic
development direction of the City. There shall be at least three Arden Hills residents represented
on the Commission. Any member ofthe Commission may be removed by a majority vote of the
City Council.
Subd.3 Attendance at Meetings, Any member of the Economic Development
Commission who has unexcused absenccs from three consecutive meetings, or a total of one-
third of all meetings in a calendar ycar, shall automatically be removed from office without City
Council action. The City Administrator shall notify the member of his or her removal.
Suhd, 3 Terms and Compensation. Appointment to thc Economic Development
Commission shall be made on an annual hasis, or more often if required. Members shall be
appointed Jor three year terms beginning on February 1" and ending on January 31" of the third
year. Initial appointments shall be as follows: three members shall be appointed for a tenn of
three years, two membcrs shall be appointed for a term of two years, and two members shall be
appointed for a tenn of one year. Commission members shall serve without compensation.
Suhd. 4 Vacancies, In the case of a vacancy during the ternl of ofJice 0 f any member of
the Commission, the City Council shall appoint a member to serve the remainder of the term. A
vacancy shall exist if any of the following occur: death, failure to serve, or resignation.
Sulld. 5 Organization. Thc Mayor, with approval of the City Council, shall annually
appal nt one member to serve as Chair of the Commission. The Chair shall be responsible for
#349 - ]
\
)
meeting agendas, presiding at meetings, minutes of meetings, and reports and recommendations
to the City Council. Subcommittees of the Commission may be fonned from time to time based
on the needs ofthc City and Commission. The Commission shall atmually appoint a member to
serve as Vice-Chair.
.
Subd. 6 Meetings and Reports. The Commission shall hold meetings every other month,
or more frequently as needed. It shall kcep minutes which shall be forwarded to the City
Council. The Community Development Director shall be the official staff liaison to the
Commission.
Subd. 7
follows:
Duties and Fuuctions. The duties and functions of the Commission shall be as
A, Endeavor to secure a full and complete understanding ofthc City's needs and desires for
economic development activities.
B.
C.
D,
E.
)
F.
G.
Create a focal point for the economic development efforts of the City.
Assist with the development of a business retention and attraction program.
Provide input and direction on the City's marketing and communication efforts.
Assure the integration of the City's economic development efforts with its land use
plarming efforts ensuring that business attraction and expansion is not an end in itself, but .
is an element of a coordinatcd community development program.
Assist in the identification of areas for rebabilitation or redevelopment.
Work with the Planning Commission on plans tor areas identified for redevelopment or
rehabilitation.
H. Assist in business promotion and recognition events.
I. Interact and pat1icipate with the Chamber of Commerce and relatcd organizations as a
means of improving communications and overall responsiveness.
.T. Evaluate and make recommendations to the City Council and Economic Development
Authority on economic development finance projects and programs ineluding, but not
limited to, tax increment financing, tax abatement, local revolving loan fund, and state
incentives.
K. Participate in the policy making process as requested by thc City Council. This may
involvc occasional joint mectings with the Planning Commission and/or the City Council.
L. Perform other duties and functions as specifically delegated by the City Council.
.
Effective Date: This ordinance shall become effective thirty days aftcr its publication. .
#34<).- 2
~
(~
e
~
~!lILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 349
An Ordinance Creating an Economic Development Commission
The City Council of Arden Hills hcreby ordains that the following section is added to the
Municipal Code:
Section 220.04 Economic Development Commission
Suhd. 1 Establishment of Commission. An Economic Development Commission is
hereby established to facilitate positive interaction with the business community and advise thc
City Council and Economic Dcvelopment Authority on economic development, redevelopmcnt,
and related community development issues.
Suhd. 2 Composition. The Economic Development Conunission shall consist of seven
members appointed by the City Council. Membership shall be open to any resident or non.
resident busincss representative that is interested in the business climate and economic
development direction of the City. There shall be at least three Arden Hills residents represented
on the Commission. Any member 0 f the Commission may bc rcmoved by a majority vote of the
City Council.
Subd.3 Attendance at Meetings. Any member of the Economic Development
Commission who has unexcused absences fTom three consecutive rrieetings, or a total of one-
third of all meetings in a calendar year, shall automatically be removed from offiee without City
Council action. The City Administrator shall notify the member of his or her removal.
Subd.3 Terms and Compensation. Appointment to thc Economic Development
Commission shall be made on an arillual basis, or more often if required. Members shall be
appointed for three year tenns bcginning on February I" and cnding on January 31 st of the third
ycar. Initial appointments shall be as follows: three members shall be appointcd for a tenn of
three years, two members shall be appointed for a term of two years, and two members shall be
appointed for a tem1 of one year. Commission members shall serve without compensation.
Sllhd. 4 Vacancies. In the case 0 f a vacancy during the tenn of office of any member of
the Commission, the City Council shall appoint a member to serve the remainder of the temJ. A
vacancy shall exist ifany ofthe following occur: death, failure to serve, or resignation.
SHlld S O"ganization. The Mayor, with approval of the City Council, shall annually
appl,'1l1 one member to serve as Chair of the Commission. The Chair shall be responsible for
#349 - I
)
meeting agendas, presiding at meetings, minutes of meetings, and reports and recommendations
to the City Council. Subcommittees of the Commission may be formed rrom time to time based
on the needs of the City and Commission. The Commission shall annually appoint a member to
serve as Vice-Chair.
.
Subd. 6 Meetings and Reports. The Commission shall hold meetings every other month,
or more rrequently as needed. It shall keep minutes which shall be forwarded to the City
Council. The Community Development Director shall be the official staff liaison to the
Commission.
Subd.7
follows:
Duties and Functions, The duties and functions of the Commission shall be as
A. Endeavor to secure a full and complete understanding of the City's needs and desires for
economic development activities.
B.
e.
D.
E.
J
F.
G.
Create a focal point for the economic devclopmcnt efforts of the City.
Assist with the development of a business retention and attraction program.
Provide input and direction on the City's marketing and communication efforts.
Assure the integration of the City's economic development efforts with its land use
plamling efforts ensuring that business attraction and expansion is not an end in itself, but .
is an element of a coordinated community development program.
Assist in the identification of areas for rehabilitation or redevelopment.
Work with the Plamling Commission on plans for areas identified for redevelopment or
rehabilitation.
H. Assist in business promotion and recognition events.
I. Interact and participate with the Chamber of Commerce and rclated organizations as a
means of improving communications and overall responsiveness.
J. Evaluate and make recommendations to the City Council and Economic Development
AuthOlity on economic development finance projects and programs including, but not
limited to, tax increment financing, tax abatement, local revolving loan fund, and state
incentives.
K. Participate in the policy making process as requested by thc City Council. This may
involve occasionaljoiut meetings with the Plarming Commission and/or the City Council.
L. Perform other duties and [unctions as specifically delegated by the City Council.
.
Effective Date: This ordinance shall become etTective thirty days after its publication. .
#349 - 2
,~
.
~
~HILLS
City ot Arden Hills
Request for Council Action
Agenda Item ~iji~
"'""
Mohn Variance Extension
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: $0.00
'.
Prepared by: PH
Dept.: Comm. Dev.
Council Mtg. Date: 09/13104
Final Action Needed By:
9/13/2004
Council Action Request:
Consider a 1-year extension for the Mohn Variance.
Staff Recommendation:
Approve a 1-year extension for the Mohn Variance due to the extenuating circumstances (Ms. Mohn's
health issues) .
Advisory Commission Action:
Commission
Planning
PTRC
Date
Action
Not
Supporting Documents (which are attached to this Action Form):
.
[5<:J Memo/Letter:
- Staff Report to City Council dated September 13, 2004
- Attached letter from Ms. Mohn received on July 28, 2004.
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
"
~
EN HILLS
.
MEMORANDUM
DATE:
September 13, 2004
AgendaItem 3.F
TO: Mayor and City Council
FROM: Peter Rellegers, City Planne@
SUBJECT: Case #03-19
Carolyn Mohn
3459 Siems Court
Variance Extension
.
Requested Action
The applicant has requested that the City Council consider an extension to the variance that was
approved on August 25, 2003.
Backl!round - Variance Extension
At their August 25,2003 meeting the City Council approved a 9-foot (9-feet to the edge of the
stairs to the deck, 5-feet to the house and deck) structure setback variance to the Shoreland and
Zoning Ordinances subject to the condition that all necessary applications for building permits
shall be filed with the Building Official for approval prior to the issuance of a building permit.
Typically a variance expires one year from the date the variance was approved ifthe applicant
does not file for a building permit within that period oftime. On July 28, 2004 the City received
a letter from Ms. Mohn requesting a one year extension for the variance. Ms. Mohn cited the
number of surgeries and health issues that she has had over the past year which have not allowed
her to finish the planning, writing of specs, and seeking bids from builders.
PC #03-19 - CC Report 09/13/2004 - Page 1 of 2
.
e
.
.
Cy,"
'he extenuating circumstances surrounding thc delay and amount of work which
. ,main prior to Ms. Mohn being able to submit an application for a building permit,
, ;jortable with the requested extension.
2.i
S':d
PJauniDl: Commission Findings and Recommendation:
At their August 6, 2003 meeting the Plmming Commission recommended approval of the
variance rcq llest and made the following findings:
Atta~hments
3F-] Letter from Carolyn Mohn - received July 28, 2004
PC #03-19 - CC Report 09/13/2004 - Page 2 of 2
3F=-1
F':'1~: t': r~' r::~p
'~~__':",...,=li tJ L.LJ
JUL 2 8 2004
CITY OF ARiJFN HillS
To: Arden Hills City Council
From: Carolyn & Carl Moho
RE: Variance I Planning Case #(J3-19
We reqnest an extension of the time granted in your approval August 24,2003 for a
variance for a small addition to our kitchen/family room, Because of delays with
health issues, we are unable to apply for the building permit by the Aug, 04
timetable.
Our focus this year has had to be health, I have had total knee replacement surgery
and rehabilitation, a fractured foot, and another surgery, Therefore we have not
had time to finish planning, write specs, submit for bids and be ready for permit
application.
Our archictectural advisor believes it will take a year from now to get to the permit
application point..
Please consider an extension of the variance by one year.
Thank you verya
~hn
.
.
.
.
t
~
~HILLS
City of Arden Hills
. ~ Request for Cmmeil Action x
Prepared by: T JM ~.- ~ Agenda Item 111:ll:l
Dept. 0 & M J,<I~'~
Cou~~il Mtg. Date: 9/13/2004 Pavment #1-Kraus Anderson for CumminQs Park Drive Watermain
Final Action Needed By: Budgeted Amount: $80.000.00
9/13/2004 Actual Amount: $87.491.97
Funding Source:
Council Action Request:
Approve Pay Estimate #1 (Final Payment) for Kraus-Anderson of Circle Pines, MN in the amount of
$87,491.97 for the Cummings Park Drive Watermain Improvements.
Staff Recommendation:
The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 (Final Payment) for
Kraus-Anderson of Circle Pines, MN in the amount of $87,491.97. No retainage is being held for this
project.
Advisory Commission Action:
PTRC
Date
Action
Commission
. Supporting Documents (which are attached to this Action Form):
rs:J Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
rs:J Other:
Application for Payment #1 (Final Payment)
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
URS
AGENDA ITEM 3.G
URS
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
.
To:
Murtuza Siddiqui! Arden Hills
File: 37951-005-2701
From: Gregory S. Brown
Arden Hills City Engineer
Date: September 9, 2004
Subject: Pay Estimate #1 (Final Payment)
Cummings Park Drive Watermain
Background
Thc City of Arden Hills, in conjunction with Guidant's construction of Cummings Park Drive,
decided to include watermain installation for future improvemcnt ofthe watennain loop serving
the northeastern section of Ardcn Hills. Kraus-Anderson was Guidant's General Contractor .
while Rehder & Associates did the dcsign Engineering and Survey work. The City of Arden
Hills (through URS) provided plan review and overall inspection of the watennain installation.
Project Status
Watermain Installation on Cwnmings Park Drive
The installation of the watermain was successfully completed during the Cummings Park
Drive construction in 2003. Besides 12" watennain, hydrants, and a service to Guidant,
the work included irrigation sleeves for the median in Cummings Park Drive and a new
service connection to businesses north of the roadway. Some additional work was
necessary to expose and install watennain around existing utilities which required hand
digging, etc. The work was inspected by Mark Lynch and was completed without
incident.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #1 (Final
Payment) for Kraus-Anderson of Circle Pines, MN in the amount of $87,491.97. No retainage
is being held for this proj ect.
.
;
.
Project:
Owner:
Contractor:
URS Job N"o
PAGE 1 OF 3
APPLICATION FOR PAYMENT
PAYMENT NO.1
Cummings Park Drive
City of Arden Hills
Kraus - Anderson
37951-005-2701
lIRS Ccpy
X cay Ccpy
CGnIraclor Ccpy
Inspector Copy
Applicalico r"11a:
r--o-
I hemby
. Contrar
B . (
Y-f-
.~-
,
,
r
st"KiWri
Erl(,h'::...
By:_
/
r-------
August 13,2004
Contract Amount To Date:
Contract Amendments:
Total Amount Of Work Complete To Date:
Gross Amount Due To-Date:
Amount Due To-Date
Less Previous Payments:
Total Due This Application:
$87,491.97
$0.00
$87,491.97
$87,491.97
$87,491.97
$0.00
$87,491.97
'"j\;)that all 'tems and amounts shown are correct for the work completed to-date.
{/ K AUS-ANDERSON
,
Date:~
'00,'% project and the application for payment have been reviewed and the amount
,commended for payment.
;/
UR~ORATION
Date:
ff! 507
APPRC 'J FOR PAYMENT
Owner CITY OF ARDEN HILLS
By:__ Date:
.
,
PAGE 2 OF 3
Application for Payment: Itemization .
Schedule: Cummings Park Drive Watermain and Utility Work
WATERMAIN ITEMS
No. Item Unit Quantity Unit Price Amount
1 WetTap EA 1 $2.528.12 $2,528.12
2 12" DR 18 C900 Watermain LF 1350 $22.41 $30,253.50
3 Test and Flush LS 1 $783.90 $783.90
4 12" 45 Bends EA 4 $471.73 $1,886.92
5 12" 22.5 Bends EA 1 $471.73 $471.73
6 12" Plug EA 1 $23092 $23092
7 8" DR18 C900 Watermain LF 120 $17.89 $2,146.80
8 6" DR18 C900 Watermain LF 50 $26.24 $1,312.00
9 Hydrants/ Gate Valves EA 3 $3,076.71 $9,230.13
10 12" Gate Valves/ Box EA 3 $2,092.43 $6,277 .29
11 8" Gate Valves/ Box EA 1 $1,268.69 $1,268.69
12 8" MJ Long Sleeve EA 1 $325.68 $325.68
13 12x8Tee EA 2 $441.78 $883.56
14 12x6Tee EA 3 $441.78 $1,325.34
15 Sand/Rock Bedding Mat'l LS 1 $1,177.00 $1,177.00
16 2" Type K Copper Pipe LF 40 $12.00 $480.00
17 2" Corporation Stop EA 1 $250.00 $250.00
18 4" Irrigation Sleeve LF 90 $6.00 $540.00 .
19 Testing Services LS 1 $1,476.66 $1,476.66
20 Mobilization LS 1 $3,300.00 $3,300.00
Subtotal = $66,148.24
40 hours Supervision @ $65 = $2,600.00
Contractor's Fee 5% = $3,437.41
Total = $72,185.65
NEW SERVICE CONNECTION TO THE BUSINESSES TO THE NORTH OF CUMMINGS PARK DRVE
Item
No. Description Unit Quantity Unit Price Amount
21 Wet Tap EA 1 $2,107.00 $2,107.00
22 8" DR18 C900 Watermain LF 60 $21.00 $1,260.00
23 8" 90 Bends EA 1 $350.00 $350.00
24 8" 45 Bends EA 2 $350.00 $700.00
25 Paving Removal LS 1 $600.00 $600.00
26 Prep For Paving SF 1600 $0.75 $1,200.00
27 Labor around Utilities LS 1 $1,800.00 $1,800.00
28 Vac to expose Utilities HRS 3 $185.00 $555.00
29 Bituminous Mixture For Patching SY 85 $8.57 $728.45
Subtotal = $9,300.45
6 hours Supervision @ $65 = $390.00
Contractor's Fee 5% = $484.52 .
Total = $10,174.97
. Application for Payment: Itemization (Continued)
.
EXPOSE EXISTING UTILITIES FOR WATERMAIN INSTALLATION
Item
No.
30
31
32
33
.
Description
Vac to expose Utilities
Mini Hoe exposing
Laborer
Added Crew time for work around utilities
Unit
HRS
HRS
HRS
HRS
Quantitv
6
5
6
6
Unit Price
$185.00
$95.00
$57.00
$450.00
Subtotal =
4 hours Supervision @ $65 =
Contractor's Fee 5% =
Total =
(CITY OF ARDEN HILLS) TOTAL WATERMAIN CONSTRUCTION COST =
PAGE 3 OF 3
Amount
$1,110.00
$475.00
$342.00
$2,700.00
$4,627.00
$260.00
$244.35
$5,131.35
$87,491.97
a-...-
Prepared by: Schawn Johnson
Dep!.: Administration
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
---A~ HILLS
City of Arden Hills
Request for CouncilAction
Agenda Item II
Neiqhborhood Meetinq Schedule
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: NA
Council Action Request:
Information Pertaining to the 2004 Neighborhood Precinct Meetings
Staff Recommendation:
Advisory Commission Action:
Commission
.Plallning
PTRC
Date
Action
,
,
I
I
.---- '---1
I
I
------;--------~._'_._--;-------
Ngtl\PIllicable . ......
_~otApplicabie__
~ot "pplicabl" ....
Supporting Documents (which are attached to this Action Form):
.
[8J Mem o/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
NA
AdministratorlStaff Comments:
The attached memo indicates the location and time for the various neighborhood meetings this fall.
.
Page 1 of 1
~
~~HILLS
MEMORANDUM
Date:
Agenda Item No. 4.A
September 13, 2004
To:
Mayor and City Council
19~rtDOn
Michelle Wolfe, City Administrator 0\YWY'J1
Schawn P. Johnson, Assistant to the City Administrator
From:
Subject:
2004 Neighborhood Meetings
Ene:
Meeting Notices - City of Arden Hill Neighborhood Precincts
BACKGROUND:
Per City Council direction, staff has arranged for neighborhood precinct meetings this fall.
The attached meeting notice indicates the location and time for the various neighborhood
meeting. City staff has extended an invitation to the residents in their specific Arden Hills
neighborhood to join the Mayor and City Council in an infomlal arena, to share ideas,
express concerns and simply discuss issues of interest relative to the neighborhood and City
at large.
The Neighborhood Precinct Meeting schedule is as follows:
NEIGHBORHOOD PRECINCT #1
Tuesday
September 21
Presbyterian Church of the Way
7:00 PM-8:30 PM
NEIGHBORHOOD PRECINCT #2
Wednesday
September 29 Northwestern College
7:00 PM.-8:30 PM
NEIGHBORHOOD PRECINCT #3
Tuesday
October 5
Mounds View Senior High School
Forum and Commons
7:00 PM.-8:30 PM
NEIGHBORHOOD PRECINCT #4
Wednesday
October 13
City Hall
7:00 PM-8:30 PM
.
.
.
,..
I ~
~HILLS
City ot Arden Hills
. Request for Council Action
Prepared by:- Murtuza Siddiqui ^toJ\
Dept.: Finance S
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
Agenda Item [111
2004 TNT Dates & Levv Certification
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
To adopt 2004 Truth in Taxation Dates and establish a preliminary 2005 Tax Levy
Staff Recommendation:
To adopt 2004 Truth in Taxation Dates and establish a preliminary 2005 Tax Levy
Advisory Commission Action:
Commission
Date
..._------=
Action
-....---..--------------.-------..-----"........
..... ................f\J2tApplicable_ ..... ......
Not Applicable
.N2tappli~"bjE,=. .... ..._.
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
.
[8J Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
/],\~HILLS
MEMORANDUM
DATE:
September 7,2004
Agenda Item 6.A
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer 'W\~
SUBJECT: Establishing 2004 Truth in Taxation Dates and Adoption of the Payable 2005
Preliminary Levy
BACKGROUND:
By September 15, 2004, the City is required to adopt and certify to Ramsey County a preliminary
levy and Truth in Taxation dates for the upcoming dates.
DISCUSSION:
At the August 9, 2004, Budget Work Session, the Council decided to certify a 4% increase in
levy to the County for a proposed amount of$2,426,670. This is preliminary levy and a final
certification will be made in December 2004.
The Truth in Taxation hearing dates are established as follows:
Monday, Decembcr 6,2004 - initial hearing date
Monday, Dccember 13,2004 - continuation hearing date
It is anticipated that the Council will adopt thc final payable 2005 levy and the 2005 Budget on
December 13, 2004.
RECOMMENDED ACTION:
Staffrequests that the Council consider approving the following:
I" Resolution 04-46: A resolution setting the preliminary levy for taxes payable in 2005.
2. Resolution 04-47: A resolution adopting Truth in Taxation hearing dates for proposed
taxes payable in 2005.
"
\
.
.
.
I
.
.
.
~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-46
A RESOLUTION SETTING THE PRELIMINARY LEVY
FOR TAXES PAYABLE IN 2005
BF IT RESOLVED by the Arden Hills City Council that the following proposed sums of
money be levied for levy year 2004, payable in 2005 upon taxable property in said City of Arden
Hills for the following purposes:
LEVY AMOUNT
BEFORE HACA
HACA
CERTIFIED
LEVY AMOUNT
General Fund
$2,426,670
$-0-
$2,426,670
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF SEPTEMBER, 2004.
BEVERLY APLIKOWSKI, MAYOR
ATTEST:
MICHELLE A. WOLFE, CITY ADMINISTRATOR
\
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
.
RESOLUTION NO. 04-47
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATES FOR
PROPOSED TAXES PAYABLE IN 2005
BE IT RESOLVED by the Arden Hills City Council that the following Truth in
Taxation Public Hearing dates, time and places for proposed property taxes payable in 2005 be
certified to the Ramsey County Auditor and that notice of the Public Hearings be published in
accordance with Minnesota Statute.
Public Continuation Hearing
Hearing (If Needed) Adoption Hearing
Date: December 6, 2004 December 13, 2004 December 13, 2004
Time: 6:30 P.M. 6:30 P.M. 7:00 P.M.
l'laee: Council Chambers Council Chambers Council Chambers .
1245 Highway 96 1245 Highway 96 1245 Highway 96
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF SEPTEMBER, 2004.
BEVERLY APLIKOWSKI, MAYOR
A TrEST:
MICHELLE A. WOLFE, CITY ADMINISTRATOR
.
~
Prepared by: Murtuza Siddiqui
Dept.: Finance
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
---A~HILLS
City 01 Arden Hills
Request for Council Action
""'.>
Agenda Item 1:1:11
."""",,,,,,,,-,,,
2004 BudQet Amendment
Budgeted Amount: _
Actual Amount:
Funding Source:
Council Action Request:
To amend the Karth Lake District by-laws and notify the residents of the final special levy amount of
$41,348.
Staff Recommendation:
To amend the Karth Lake District by-laws and notify the residents of the final special levy amount of
$41,348.
Advisory Commission Action:
Commission
.pIClnt1ing
PTRC
Date
----~~t:~~~;a~le- .l
______1':Iot Applic;3ble __ I
Notapplicable....... ...~
Supporting Documents (which are attached to this Action Form):
. J:2J Memo/Letter:
D Resolution (No. )
D Ordinance (No. )
DEngineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~
~~HILLS
MEMORANDUM
.
DATE:
September 7,2004
Agenda Item 6.B
TO; Honorable Mayor and City Council
FROM; Murtuza Siddiqui, Finance Director/Treasurer "">1 ~
SUBJECT: Karth Lake District Board Update
BACKGROUND:
At the July 26, 2004 Council meeting, the Council appointed seven members to the Karth Lake
District Board. On August 18,2004, the Board had their first meeting. The Board received an
overview from the City Attorney about the by-laws, the reason for the creation of the district, and
their purpose. URS staff provided an overview of the issues related to the water level and the
pumping activities. The Board also received the final cost information for the installation of the
pumping system and reviewed the levy amounts allocated to the individual properties. Last year, .
the Council approved a levy for this project in an amount not to exceed $49,350.
DISCUSSION;
The first action item for the Board was to recommend to the Council an amendment to the by-
laws to reflect seven members on the Board of Directors. The second action item was to
establish and recommend to the Council the terms of various board members. Finally, the Board
appointed Richard Klick to be their chair, Linda Hansohn, as vice chair, and Janet Stodola as
their secretary. The Board was informed that the City may not be able to certify the levy to the
County until next year, but is waiting for a ruling from Ramsey County to make an exception for
certification in 2004 and payable in 2005. If the City is not granted the exception, the City will
include the first year's levy on the quarterly utility bills and include the last two years ofthe levy
on their property taxes. The total amount of the levy is $41,348. Letters will be sent to the
residents of this district, re-informing them about this levy, including the final amount.
RECOMMENDED ACTION:
The Karth Lake Board recommends that the Council amend the Karth Lake District's by-laws to
reflect the following:
· Amend the by-laws to appoint seven members to the board of directors.
. Amend the by-laws to reflect appointment of individual board members' expiration terms
as follows:
.
.
.
.
Memo
K arth Lake District Board Update
2
NAME
I. Ron T. Hagkull
2. Linda K. Hansohn
3. Richard F. Klick
4. Steven P. Marino
5. Albert 1. Nienaber
6. Thomas R. Smith
7. Janet J. Stodola
Term Expires
December 31,2007
December 31,2005
December 31,2007
December 31, 2005
December 31, 2007
December 31, 2006
December 31, 2006
The Karth Lake District Board and staff recommend notifying the Karth Lake District residents
of the final special levy.
~
~HILLS
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-48
RESOLUTION AMENDING RESOLUTION NO. 03-60 RELATING TO THE KARTH
LAKE IMPROVEMENT DISTRICT
WHEREAS, on the 29th day of September, 2003 the City of Arden Hills adopted
Resolution No. 03-60 establishing the Karth Lake Improvement District and adopting the
Board Bylaws.
WHEREAS, the City of Arden Hills wishes to increase the composition of the
Board of Directors from five (5) members to seven (7) members; expand the terms of
office for the initially appointed Board of Directors; and delete the requirement that .
Board members attend at least eighty percent (80%) of the Board meetings.
NOW, THEREFORE, BE IT RESOLVED by the Arden Hills City Council that
Sections 2.0 and 3.0 of the Karth Lake Improvement District Bylaws shall be amended
to read as follows:
2.0 Composition of Board of Directors. The Karth Lake Improvement
District Board of Directors shall consist of seven (7) members initially
appointed by the Arden Hills City Council and thereafter elected by
qualified voters and owners of property within the Karth Lake Improvement
District. Board Members shall reside within the City of Arden Hills. A
majority of the Board Members shall own property within the Karth Lake
Improvement District.
3.0 Terms of Office. Board members shall be elected for a term of three
years. The first appointed Board of Directors shall be composed of two
members whose terms expire on the 31st day of December, 2005; two
members whose terms expire on the 31st day of December, 2006; and
three members whose terms expire on the 31st day of December, 2007.
Board Members shall be elected at the annual meeting by a majority of the
votes cast. Voting shall be by secret ballot. Absentee ballots shall be
received at the offices of the Arden Hills City Administrator, 1245 west .
Highway 96, Arden Hills, Minnesota, no later than 3:00 p.m. on the date of
the annual meeting or such ballots shall be void.
.
.
.
BE IT FURTHER RESOLVED that the Arden Hills City Council repeals Section
4.0.C. of the Karth Lake Improvement District Bylaws.
CITY OF ARDEN HILLS
By:
Beverly Aplikowski
Its: Mayor
Dated the 13 day of September, 2004.
ATTEST:
Michelle Wolfe
Its: City Administrator
[SIGNATURE PAGE TO AMENDMENT TO RESOLUTION NO. 03-60]
F:\users\Janice\JerrylArden Hills\Resolulion 03-60 Amendmen1-2.doc
lJ
ro ~
"0
. ..
ro "
~ ..
0- o.
~ '"
s: 0
c 0
"
C
N
ro
<f> ~
0:
~ ..
.0' oo
S. ..
~
.. ~
ill
"
0
0
..
lJ
ID
~
ro
~~~~~~~NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN
NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN
WWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWW
0000000000000000000000000000000000000000000000
NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~WWWWWWWWWWWWWW~~ ~
NNNN~N~~~NN~N~N~NNN~W~~~~~N~W~NttNtN~~~~~N~tN~ Z
0000000000000000000000000000000000000000000000
0000000000000000000000000000000000000000000000
~tt~~~~~~~~g~~~oom~~~~~~~m~~~~8~~~~~oot~gg~~~~~~
~~~~~~~~~~~~~ ~~~~~~~~~~~~~ ~~~~~
NNNNWNW~~NN~N~N~NNN~N~N~~~N~N~N~ NNW~~~N~~NNN
w~~ro~~m~m~N~NNmoro~~N~~NW~~m~~~m~~~~~o~mm~~~~~~
~~Drn~~rn~~~om~O~~~~~~~ro~NNN~m~~rno~O~~~m~ON~~~orn
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~~~~~~~roro~~ro~rn~rn~~~ro~rnrnrnroro~rn~ro~rnrn~ro~~rornrn~rnrnrn rn
, , "zwzrr~~r~rmr~wwrmrrlrIWrWI~rl~I~~rlr-'111 r
IIIIQmQmmmImImmmImmmmmmmmmmmmmImmImIImmmImmm m
~~~~d~d ~~ ~ ~ ~~~ ~ ~ ~ ~ ~ ~~ ~
~~~~z~z ~~ ~ ~ ~~~ ~ ~ ~ ~ ~ ~~ ~
I r r II I I r
I r r rr r r r
oooo~rz~OOIOOOOloorrOlo~ooorOIOOOOO~OOOOOOOO~
~~~~~ ~~~z~~~~z~~zz~z~o~~~z~z~~~~~o~~~~~~~~o
Eg~ ~
~ ~
~ ~
z
:;:
z
rn01 01 01
~~~~
tntnOlOlOlOlOlOlOlO101()1()l()1
UlUlrn~~~~~~~~~~~
~~~~~~~ N
NNNNNNNNNNNNNN ii'
010101010101010101 01 UI
~~~~~~~~~~~
N~N~~~~~~~
O':INmNNNNNNNN
UlrnOlOlOlUlOlUlrnrn
~~~~~~~~~~
~ ~~->.
NNNNNNNNNN
rn{..',01{)1{)1{)1tl1
~~~~~~~
~~~~->.~~
NNl\.Jl\.JN"-'N
NNNN
'"
o
<~
~~~~~~~gg~~~~~~~~&~~tttt~~~~~~~~~~~~~~~~~~~~~~~~
wwww~rnWOOO~~~N01~->'o)OWOO~o)~~O~o)~~~~~~OO~No)~01~~~~~~~~~
~~~w~~~o~~~ww~~~~~wo~~rn~w~w~~o~~o~~~~W~OOWO~~~~ ~
gggSgSgggggggggggggggggggggggggggggggggggggggg !
-i
"
><
"
"
."
o)010101UlUlUlOlO1~~~~~~~~~~~~~~~~~~~~WWWWWWWWWWwww~~~N m
o~~~~~~oo~~~~~~~mm~~~~~ww~oomm~~~~~~m~~~WNN~~O~
WWWW~01W~O~~~N()1->.->.mOWoo~mw~ONO)w~~OOOO~OOwNm~01o)01w~illo)~~
~01illW~N~OOO~~W~0100~~01WD~~m~WNw~OOO~~O~NUl~WWOOWOWWWW
O)mO)mmO)mO)mO)O)O)O)mmO)O)O)O)O)O)O)mmmmmmmmmmmO)O)O)O)O)O)rorommmmm
~~~~~wwwmmmIDmmID~~mWIDIDwmW~~ID00~~~~IDIDIDWw00ww~~~m
Ultl1 O10101UlUlOlUlOlOlO1 tl1 tl101 0101 O1Ulrn010101 01 tl1 0101010101 01 rn 01 0101 rnUlUlOlO101 01 01 01 01 01
~*~**~~~~~~*~~~~~~~~~~~~~~~*~~~~~~~~~~~~~~~~~~
w
""
oo
w
>~
53"
~ "
!oS'
0-
-i
~
!!.
~WWWWWWWWWWWWWWWWWWWWWWWNNNNNNNl\.Jl\.JNNNNNNNNNNNN
NW~oo~mm()l~~W~WWNNNN~~~~OOwoooooo~~~~O)O){)10101~~~wNNN~
WOOW->'o)Ul~WOOW~mUlOOOOO~Dmoo->.ooo~wmNom~OO~WWW0100~~w~wNO
-i
"
><
~
~"
..
'"
..
-
w
..
~
-<m
~ ~
3'
~
it
0-
..
->.....>.~~~~~~~~~~~
N~~~~OOoooooo~~wwwm~~mmw~~~~~~~oo~~~~~~~~
mmm~Nm~tl1~W~OOmmm~01~UlWWNOillrn~~N~~oo~~~m~~~
mrn~~m~woowoomm~WWNwrn~w~~~~m~om~Dmomoom~~NW
3"
."
~mO)CI)Q')~~
D~O)O){)1N.....
OwW{)1wm
.
:I:
o
~
"
~
..
<f>
~
l!.
"
"
ro
~
o'
~
^
.
"
<f>~
*
tll ::::!.
<<lQ.
ro lJ
~ ~
n
"-
-!
~
"
&'
it
.
,...
. Prepared by: TJM
Depl.: O&M
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
'.t\.~HILLS
City ofArdcu IIilIs
quest for Couudl A{~tiou
I
Agenda Item ~,~
No Left Hand Turn Sian at the Intersection of
Crystal Avenue and Lake Valentine Road
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Adopt Resolution 04-50: Approving a sign location at the Crystal Avenue/Lake Valentine Road
intersection.
Staff Recommendation:
Advisory Commission Action:
Commission
PlanniniL
PTRC
Date
Action
Not
Not
Not
. Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
[2J Resolution (No. 04-50: Approving A Sign Location at the Crystal Avenue/Lake Valentine Road
Intersection)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Administrator/Staff Comments:
This item results from discussion at the July and August Work Sessions. Residents in the neighborhood
near Mounds View High School expressed concerns about the cut-through traffic created by students
using Crystal Avenue to avoid the stop sign back-up on Lake Valentine and Fairview. In order to address
this problem with the least amount of inconvenience to the neighbors, the consensus was to install a sign
at the intersection of Lake Valentine and Crystal to restrict left turn from 7:00-8:00 a.m. on school days.
Per state statues, all regulatory signs need to be approved by the City Council.
.
Page 1 of 1
"
,
~
~HILLS
.
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 04-50
A RESOLUTION APPROVING A SIGN LOCATION ON THE NORTH SIDE OF
LAKE VALENTINE ROAD AT THE INTERSECTION OF CRYSTAL AVENUE
AND LAKE VALENTINE ROAD.
WHEREAS, the City Council approves the placement of regulatory traffic
signage along City streets; and
WHEREAS, a "No Left Turn 7:00-8:00 a.m. During the School Year" sign will
be installed in the City's right-of-way, located on the north side of Lake Valentine Road
at the Crystal Avenue/Lake Valentine Road intersection.
NOW, THEREFORE, BE IT RESOLVED that the "No Left Turn 7:00-8:00
a.m. During the School Year" sign be installed in the City's right-of-way, located on the .
north side of Lake Valentine Road at the Crystal AvenuelLake Valentine Road
intersection as generally shown in Exhibit A.
ADOPTED by the City Council this 13th day of September, 2004.
Mayor Beverly Aplikowski
ATTEST:
Michelle Wolfe, City Administrator
\\Eartb\Admin\Council\Rcsolutions\2004\04-50, A Resolution Approving a Sign Location at the Crystal Avenue-Lake
Valentine Road Intersection.doc
.
~~ ~
OJ
OJ
LL.
0
0
c.o
1::>
0
N
II 0
0
, C')
..-
OJ
Ol
() 0
(/)
o
o
C')
~ ,,~
('oj . ~1~3~;
o ~~2L~~~,l;
o f..,i.li':~:~-
N 'Qli~~~~~"'
-;. ~l.~ ~HH
L- !" ~~"'!I: ~
ro hj~t~i:
::l ~ ~ ..."'li',,;I
..0 ...:..d So'" ~ ~
III ~:!,~~'Q2 M M
"- _,iil!;>
~t~itiH
0. ~~~~di~
ro :~~~-Hf~
~ lZli"'-"MiI~
! mmti
(3 ~~H~ (~;
>. ~:-~H~~h
c f~~~]~&:~
:J ~ ",,,l'~ 'j' .
8 a~HtH
>- ~"'~}!:!* w.:l'li
III ~-~t:;nu~
fJ) p~1:nMi~
E snH!;-~
$ ;;;i);-~=f~
u... ..>1i~M~~'~~
!P-H~1;:n
;; ,-~h~~u:
.~Jif5M--lII~
e ~~ain-;~
::I illllP:i:"-*"
Q a~"U~~i
Cf) jodh~';;~j
c
o
ca ;:
l!! III
<l: ' "
~ E .3
c " c
~ I- m
c ::= ._
J! Gllll
III~'Z
> 0 "
.l.l z 8.
III 0
~ It
if)
~
~::r: ."
'" ",_ c
\ i' ~:g~;
~z ~~m.
~ 'l;;~:r:~'"
~",c:2;j
o~~ ~
d,
~
Prepared by: Murtuza Siddiqui
Dept.: Finance
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
~HILLS
City ot Arden Hills
Request for Council Action
""$
Funding Source:
Agenda Item 1'1
2004 BudQet Amendment
Budgeted Amount: $0.00
Actual Amount: $24.084.00
Enterprise and General Fund
Council Action Request:
To amend the 2004 Budget by $24,084 to process payment to Ramsey County for the Public Works
Facility.
Staff Recommendation:
To amend the 2004 Budget by $24,084 to process payment to Ramsey County for the Public Works
Facility.
Advisory Commission Action:
Commission
Date
Action
Not Applicable
Not Applicable
. Notapplicable
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
. [S] Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Funds were not budget as this move was not originally anticipated in 2004. Charges will be allocated 2/3
to the enterprise funds and 1/3 to the general fund.
Administrator/Staff Comments:
.
Page 1 of 1
~
~~HILLS
MEMORANDUM
.
DATE:
September 7,2004
Agenda Item 6.D
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer ""~
SUBJECT: 2004 Budget Amendment - Operating Expenses for Public Works Facility
BACKGROUND:
The City's Operations and Maintenance department will be moving to the new Ramsey County
Public Works Facility on October 3,2004. The City of Arden Hills will occupy 7.7% of the total
space and share the total operating expenses accordingly based on this percentage.
DISCUSSION:
When the City entered into an agreement with Ramsey County, it was not anticipated that the
facility will be completed until late December 2004. Iu anticipation of the move in late
December, no specific funds were budgeted for the operating expenses for this new facility.
Since the facility will be completed by the end of September and ready for occupancy by early
October, operating charges will be incurred from this date forward. Based on the percentage of
space occupied, the City will be charged $24,084 for the balance of this year.
.
Iutemally, these charges are allocated 2/3 to the enterprise fund (sewer and water) and ]/3 to the
general fund - Government Building. The source of funding for these expenditures will be the
carry-over funds from prior year.
RECOMMENDED ACTION:
Staff requests that the Council amend its 2004 Budget by $24,084 to pay Ramsey County for the
operating expenses for the Public Works Facility. The source of funding for these expenditures
will be the carry-over funds from prior year and charges will be allocated between the general
and enterprise funds.
.
.
Prepared by: T JM
Dept.: O&M
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
~
~HILLS
City of Arden Hills
Request for Council Action
-~
Agenda Item6:l'm
n,'-_H._._
Pavement ManaQement Pro<lram
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Authorize URS to prepare a feasibility report for the 2005 Pavement Management Plan project, Red
Fox/Grey Fox area.
Staff Recommendation:
Advisory Commission Action:
Commission
Date
Action
PTRC
Not
Not applicable
Supporting Documents (which are attached to this Action Form):
. [S] Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financiallmplicalions:
Administrator/Staff Comments:
I received a work order from URS for the 2005 Pavement Management project. Although the City Council
has previously indicated Ihat we will be proceeding with the project, I felt it was necessary to have a
formal motion to authorize the preparation of the feasibility report so that we have a basis for proceeding
with contacting the affected property owners, but also because the cost preparing the feasibility study is
over my authorization amount per the recently approved Purchasing Policy. In the work order, URS
estimates the cost of preparing the feasibility study at $28,875.
.
Page 1 of 1
URS
Agenda Item 6E
.
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis) MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Ms, Michelle Wolfe/
City of Arden Hills
Copy:
Nick Landwer/URS
Tom Moore/AH
File:
Pending
From:
Greg Brown
Arden Hills City Engineer
Date:
September 13, 2004
Subject:
Authorization to Prepare Feasibility Report
2005 PMP Red Fox Grey Fox Area
~~~ .
The current 5 year CIP includes the Red Fox Grey Fox neighborhood for reconstruction and overlay in
2005. As we discussed at our last Engineering update meeting on August 13,2004, we should begin
preparation of the feasibility report and notification of area businesscs of the planned improvements soon
to ensure the project can be designed and let early in 2005. Although there are no private residences in
this project area, we will need to coordinate with several businesses and the project includes the use of
state aid funds which require additional review by MnDOT prior to bid. For these reasons and the desire
to open bids before April of 2005, we should begin the feasibility report in September.
Business Communication
We would propose contacting businesses immediatcly to let them know of the project and either meet
individually with property managers/owners or schedule a public meeting as appropriate based upon our
contacts. We are requesting that Council authorize URS to begin the preparation of a feasibility report
and begin contacting area businesses. Our professional services will be accomplished in accordance with
our contract based upon thc construction value of the project as outlined in my work authorization letter
forwarded to you previously.
Recommendation
The City Engineer recommcnds that Council authorize staff and URS to gather information, contact
businesses and prepare the feasibility report for the 2005 PMP Red Fox Grey Fox Commercial arca.
PROJECTS\t\RDENHIL\3795\ \GENERAL\Documents\Agenda Memo 9--13-04 2005 PMP doc
.
~
~HILLS
City ot Arden Hills
Request for Council Action
Prepared by: Murtuza Siddiqui ""''>
Dept.: Finance
Council Mtg. Date: 9/13/2004
Final Action Needed By:
9/13/2004
Agenda Item
2004 Asessment Policv
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Review and approve the revised 2004 Assessment Policy
Staff Recommendation:
Approval of the revised 2004 Assessment Policy
Advisory Commission Action:
Commission
Date
Action
Not Applicable
Not
Not
Supporting Documents (which are attached to this Action Form):
[S] Mem o/Letter:
.
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~~HILLS
MEMORANDUM
.
DATE:
September 3,2004
Agcnda Item 7.A.
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer """"'~
SUBJECT: 2004 Assessment Policy Task Force Recommendation
BACKGROUND:
At the February 9, 2004 City Council meeting, the Council appointed members to the
Assessmcnt Policy Task Force to review and update the existing Assessment Policy. The Task
Forcc consisted of the following individuals who are the residents of Arden Hills.
.
. Gerald Garski
. Bill Gillies
. Andy Holewa
. Raymond McGraw
. Charles Stoddard
. Jim Holden
. David Grant, council liaison
. Grcgg Larson, council liaison (alternate)
. Murluza Siddiqui, staffliaison
The Task Force met five times between March 4, 2004 and April 29, 2004 and drafted the
revised document for the Council to review and approve. The Task Force looked at a number of
assessment policies from different cities. The focus of the Task Force was to draft a policy that
was simple, clear, and easy to understand and implement.
The Council reviewcd the proposed policy at the May 17, 2004 Work Session, as wcll the May
24,2004 reg\llar City Council meeting. The Council requested the Task Force to re-convene to
clarify the following issues:
. To spell out thc appeal's process in the document.
. To incorporate language that clarifies or defines "hardships".
.
.
.
.
Memo
City Council
2004 Revised Assessment Policy
page 2
. To incorporate language in the policy that specifics when or by what date a person has to
be age sixty-five in order to qualify for the senior deferment.
On August 20, 2004, at the Work Session, the Council discussed and considered the proposed
revisions by the Assessmcnt Policy Task Force.
DISCUSSION:
The Task Force considcrcd a number of options and methodologies. They reviewed front
footage, unit method, and a combination of front footage and unit method. The following are the
highlights from the proposed policy document:
. Change the assessment methodology to the Unit Method.
. Residents will continue to be assessed at fifty percent (50%) of the surface construction
costs.
. No assessments for sanitary sewer, water, and stornl water that are part of the PMP plan.
. Interest assessed on unpaid balances will be at prime rate plus two percentage (2%)
points.
. Senior Deferrals - qualification guidelines are tied to the median household income in
Ramsey County. In order to qualify for a senior deferral, a resident must reach the age
of sixty-five (65) by December 31st of the assessment year.
. City Council retains the right to review each project on its own merit and to deviate from
any portion of the Policy as it deems proper.
. The appeals process is detailed in the policy document.
Based on the dircctive from the Council on May 24, 2004, the Assessment Policy Task Force
met on July 22, 2004 to clarify the items requested by thc Council. The revised policy as
presentcd has addressed the concerns expressed by the Council.
RECOMMENDED ACTION:
The 2004 Assessment Policy Task Force and staffrecommend the approval ofthe revised 2004
Assessment Policy.
~
~~JIILLS
.
City of Arden Hills
2004 Assessment Policy
Index
Pal!e
General Iuformation............................................................................ ................ I
Part I- Assessment Policy for Existing Streets.................................................. I
Street Reconstruction ................... ............................ ............................... 3
Mill and Overlay Improvements............................................................. 4
Alley .....................................................................................................5
Appurtenances............................... ...... .................................................... 5
MaintenancelRehabilitation Projects ............ ................ ............ ..............6
Definitions and General Provisions ........................................................ 6
Assessment Units ...................................... ..... ..... ................ ...... ............ 10
Hardship Deferrals ................................................................................ II
Appeals Process ............... ............... ................................ ...................... 12
.
Part Il-- Policy for New Developments ............................................................ 13
Sanitary Sewer ...................................................................................... 14
Water Distribution System......... ...... ................ ..... ................................ 16
Storm Sewer ...................... ............... ...... .......... ..................................... 20
Additional Definitions and General Provisions ....................................22
.
.
.
.
City of Arden Hills
2004 Assessment Policy
General Information
The City of Arden Hills has adopted a revised Assessmcnt Policy for its existing streets that
are part of the Pavement Management Program (PMP). The PMP is a long-tenn, multi-year
plan that consists of proposed reconstmction and repair of the city's streets. The goal and
intent of this policy revision was to simplify and make the process easy to understand and
implement. The Policy was drafted by a group of local citizens who served on the City's
2004 Asscssment Policy Task Force. This Policy document is divided into two parts. Part I
deals with existing streets and Part 11 deals with ncw developments.
Part I - Assessment Policy for Existinl! Streets
The purpose of this assessment policy manual is to establish proccdures to be utilized by the
City of Arden Hills when preparing assessment rolls, so as to assurc uniform and consistent
treatment of the affected properties.
Milmesota State Law, Chapter 429 provides that a municipality shall have the power to make
public improvements such as sanitary sewers, storm sewers, water sourcc and distribution
facilities, strcct improvcmcnts including grading, curb and gutter, surfacing, sidewalks, street
lighting and rccrcational facilities, ctc. The various procedures that the municipality must
follow including reports, notices and public hearings are well defined within the law.
The Statute further defines that the cost of any improvement may be assessed upon property
benefited by the improvement based upon the bcnefits received whether or not the property
abuts on the improvement and whether or not any part of the cost of the improvement is paid
from other funding sources. The law is not specific on how these benefits are to be measured
or how the costs are to be apportioned, but rather makes it incumbent upon the municipality
to determine with assistance of the City Engineer, City Attorney, appraisers or other qualified
persoilllel, a fair and equitable method of cost-sharing among the properties involved.
Throughout this policy manual, thc total cost of an improvement shall include the
constmction cost, plus all associatcd overhead costs. The total cost of the associated
overhead for a public improvement project would typically include the following as a
percentage of the construction costs:
2004 Assessment Policy - Page 1
City Administration
Design Engineering
Construction Engineering
Legal
Fiscal
Interest During Construction
Assessment Roll Preparation
Contingencies
TOTAL
2.5%
10.0%
10.0%
2.0%
3.0%
4.5%
1.0%
4.0%
37.0%
.
Thesc ovcrhead costs are estimates however; they are used to calculate actual assessments.
The initiation of public improvcment projects may happen utilizing two (2) different
methods. The first method is by a petition of the affected property owners. The petition
must be signed by not less than thirty-five percent (35%) of the owners of the frontage of the
real property abutting the proposed improvements. It should be noted that the City Council
retains the right to review the merits of each project or improvement and establishes the
priority as it deems proper. The second method is to initiate the proceedings by City Council
direction, in which case no petition is nceded.
Any reference to land zoning in this policy manual shall mean the most current approved
City Zoning Map available at the time. It should be emphasized that the special assessment .
methods and policies summarized herein cannot be considered as all-inclusive and that
unusual circumstances may at times justify special consideration. Also, any fixed cost data
and ratcs presented herein will be adjusted from year to year so as to reflect current costs.
The City Council shall retain the right to review each project on its own merit and to deviate
from any portion of this Assessment Policy Manual, as it deems proper. These deviations
rnay occur in unique situations or where application of the policy produces unfair or
undesirable results.
The City of Arden Hills utilizes a Unit Cost methodology for the assessment of existing
residential homes on a per-lot unit basis, with a lot unit being defined as a platted single-
family residential lot or equivalcnt, which, according to current Arden Hills Municipal Code
cannot be further subdividcd for R-l and R-2 residential use. The City will assess fifty
percent (50%) of the total charges, as assessment, to the residents for existing roadways.
Generally, no assessments are made to the residents for sanitary sewcr, water, and storm
water that are part ofthe PMP.
.
2004 Assessment Policy - Page 2
. Street Reconstruction
A. Residential Equivalent Assessment Rate
All R-I and R-2 rcsidcntially zoned propcrtics with frontage abutting a street that is
reconstructcd shall be assessed on a per unit basis at the residential equivalent assessment
rate.
This ratc shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
The residential equivalent assessment rate shall be based on fifty percent (50%) of the total
cost of street reconstruction, including all associated overhead costs for a typical residential
street scction. This residential equivalent assessment rate shall be determined by the City
Council.
B. Commercial Equivalent Assessment Rate/All Other Zoning Classifications
Assessment Rate
.
Commercial properties with frontage abutting a street that is reconstructed shall be assessed
on a per unit basis at the commercial/industrial equivalent assessment rate. The per unit basis
is calculatcd based on the average neighborhood unit size, particularly in a mixed (residential
and commercial) neighborhood. Larger sized commercial lots may be sub-divided into
smaller units for assessment purposes and to cnsure equity.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Strcct); or
jurisdiction (State, County or City).
The commercial/industrial equivalent assessment ratc shall be based on seventy percent
(70%) of the cost of street reconstruction plus all associatcd overhead costs for a typical
commercial street section. This commercial/industrial cquivalent assessment rate shall be
determined by the City Council.
C. Tax Exempt (non-profits, churches, schools, organizations, groups) E(IUivalent
Assessment Rate
The tax exempt equivalcnt assessment rate shall be based on one hundred percent (100%) of
the total cost of strect rcconstruction, including all associated overhead costs for a typical
residential street
.
2004 Assessment Policy - Page 3
section. This assessment ratc shall be determined by the City Council. All properties with .
frontage abutting a street that is reconstructed shall be assessed on a per unit basis at the tax
exempt equivalent assessment rate.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
Mill and Overlay Improvements
Mill and overlay improvements are placed as a cost-effective measure to extend the useful
strect li fe of a particular roadway and to delay strcct
reconstruction needs. As bituminous mill and overlays are constructed as long-term
rchabilitation improvements, the cost of these improvements shall be assessed as described
below.
From time to time, however, the City's Operations and Maintenance Department may
detennine that small street areas need immediate bituminous overlay improvements for short-
tenn maintcnance purposes. These types of bituminous overlays, determined to be "stop
gap" maintenance needs rather than long-term street rehabilitation improvements, shall not
be assessed to abutting properties and shall be funded by the City.
A.
Residential Equivalent Assessment Rate
.
All R-l and R-2 residentially zoned properties with frontage abutting a street that is overlaid
with bituminous surfacing shall bc assessed on a per unit basis at the residential equivalent
assessment rate.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Strect); or
jurisdiction (State, County or City).
The residential equivalcnt assessment rate shall be based on fifty percent (50%) of the cost of
bitwninous overlay plus all associated overhead costs for a typical residential street section.
This residential equivalent assessment rate shall be determined by the City Council.
B. Commercial/Iudustrial Equivalent Assessment Rate
All commercially or industrially zoned properties with frontage abutting a street that is
overlaid with bituminous surfacing shall be assessed on a unit basis at the
commerciallindustrial equivalent assessment rate.
.
2004 Assessment Policy - Page 4
.
.
.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
The commercial/industrial equivalent assessment rate shall be based on seventy percent
(70%) of the cost of a bituminous overlay plus all associated overhead costs for a typical
commercial street section. This commercial/industrial equivalent assessmcnt rate shall be
deternlined by the City Council.
C. Tax Exempt (non-profits, ehurehes,schools, orgauizations, groups) Equivalent
Assessment Rate
All tax exempt properties with frontagc abutting a street that is overlaid with bituminous
surfacing shall be assessed on a pcr lmit basis at the tax exempt equivalent assessment rate.
This rate shall apply, rcgardless of the street's classification (local, collector, arterial, trunk
highway); designation (COlmty State-Aid
Highway, Mlmicipal State-Aid Street); or jurisdiction (State, County or City).
Thc tax exempt equivalent asscssment rate shall be based on one hundred percent (100%) of
thc cost of bituminous overlay plus all associated overhead costs for a typical residential
street section. This tax exempt equivalent assessment rate shall be determined by the City
Council.
Allev
All rcconstruction shall be assesscd 50% to the abutting properties. The assessment shall bc
on a pcr unit basis for the property frontage on the alley.
Appurtenances
Appurtenances such as sidewalks, strcct lighting, trees, or other landscaping features are
oftcn cncountered during strcct improvement projects. Appurtenances to new street
construction, street reconstruction, or bituminous overlay improvements that are either
existing or needed by the City shall be included in the cost of the strcet improvement project.
Appurtenances constructed or provided in arcas along an improvement project where they do
not currently exist, shall be one hundred perccnt
(100~;;,) asscssed to the benefiting propcrtics on a pcr unit basis. The cost of these
appurtcnances shall be separated from the cost of the street improvement project. All costs
of ornamental street lighting and/or any lighting shall be one hundred perccnt (100%)
asscssed to the benefiting properties on a per unit basis.
2004 Assessment Policy - Page 5
Maintenance/Rehabilitation Proiects
.
Concrete Pavement Restoration - Concrete pavcment restoration is a maintenance procedure
funded by the City.
Crack Sealing - Crack sealing is a maintenance procedure funded by the city.
Bituminous Seal Coating - Bituminous seal coating is a maintenance procedure funded by
the City.
Bituminous Surface Patching - Bituminous surfacing patching is a maintenance procedure
funded by the City.
Definitions & General Provisions
A. Assessment Rate
The assessment rate for any special assessment district is computed by dividing the total
assessable costs of such improvement by the total number of assessment units.
Residcntial Example:
Roadway Project Cost
Drainage Improvements
Sanitary Improvements
Water Main Improvements
Total Project Cost:
$601,000
$205,000
$245,000
$38,000
$1,089,000
.
Assessed to Property Owncrs:
Roadway Project Cost
50% assessed
Number of units in the neighborhood
$601,000
$300,500
60
Per Unit Assessment: $300,500 divided by 60 eqnals $5,008
B. Assessable Costs
The assessable cost of an improvement shall be defined as those costs that, in the opinion of
the City Council, are attributable to the need for service in the area served by the
improvement.
.
2004 Assessment Policy - Page 6
.
.
.
c.
Petition
Petition shall mean a written document presented to the City Council for purpose of initiating
a public improvement project. The address of each signatory, the date of the signature and a
printing of each signatory's name shall accompany all signatures.
D. Total Project Cost
Total project cost shall mean the total estimatcd construction cost plus all associated
overhead costs. Overhead costs shall include, but not be limited to, City administration,
engineering, legal, fiscal, and interest during construction and land acquisition.
E. Assessment Period
The length of payment period of various types of improvement projects shall be as follows:
Mill and Overlay = 5 years
Street Reconstruction = 10 years
In the case whcrc scveral areas of the improvements listed above are included in the same
project, the assessmcnt period shall be determined by the City Council. In no event shall an
assessment period exceed ten (l0) years.
F. Municipal State-Aid Streets
Municipal Statc-Aid Streets are routes designated by the City Council and approved by the
Commissioner of Transportation for inclusion in the City's State-Aid system. All routes
typically begin and end on anotller municipal state-aid road, county state-aid road, or trunk
highway.
Thc criteria used in selecting such routes arc as follows:
.
The route is projected to carry a relatively heavier traffic volume or is functionally
classified as collector or arterial as identified on the City's functional plan as
approved by the City Council; and,
The route COlmects the points of a m,\jor traffic interest within thc City; and,
The route provides an integrated street systcm affording, within practical limits, a
state-aid street network consistent with projected traffic demands.
2004 Assessment Policy - Page 7
G.
Municipal State-Aid Constructiou Funds
.
Municipal State-Aid construction funds are monies apportioned to the City from the State to
be used for the construction of routes designated on the Municipal State-Aid system. All
construction funded with these monies must be in accordance with the Minnesota
Department of Transportation (MnDOT) Office of State-Aid design criteria.
Municipal Statc Aid (MSA) Funds will be utilized to offset the city's portion of the project
cost.
H. Interest Rate on Unpaid Balance
The interest rate used for the assessmcnt shall be dcsignated at the prime rate plus two (2)
percentage points, fixed for thc duration of the outstanding balancc. Thc effcctive date of thc
interest shall be the date thc Council approval of the assessment role.
I. Land Not Included in Assessment
The City may reserve the right to delete land within the assessable area from the assessment
rolcs if, in its opinion, the land cannot be developed and/or thc improvement does not
provide benefit. No developrncnt of that property shall be permitted, nor shall any physical
connection to the City's utility or drainage facilities be made by any development on that
property until the assessmcnt or connection fees are paid.
.
J. Service District
A service district is the area, as determined by the City Engineer and approved by the City
Council, which will receive benefit from a proposed improvement project. This type of
approach for asscssment purposes is typically used for trunk and subtrunk sanitary sewer
projects; trunk, subtrunk, source, storage and treatment water projects; and trunk storm sewer
projects.
K. Certification of Assessment Roll
At the time the assessment rolls are adopted by the City COllliCil by resolution (refer to
Appendix for a sample resolution), the property owner may pay the entire assessment against
their property in full at Arden Hills City Hall, 1245 W. Highway 96, within thirty (30) days
without interest charge. Beyond thirty (30) days, but prior to certification to the County,
payment (principal plus interest from thc assessment roll date) can be made at the City Hall.
After the certification of assessment to the County is made, a resident may make a payment
directly at the Ramsey County Government Center, 50 Kellogg Boulevard, St. Paul. Interest
.
2004 Assessment Policy - Page 8
.
charges apply effcctivc from the datc of Council approval of the assessment role. It should
be noted that the certification is made to the County in early September.
A property owner may pay the total asscssment against their property with accrued interest at
any time during thc life of the project assessment period.
If paid before November 15th, interest is calculated to December 31st of the year the
payment is made. If paid aftcr November 15th, interest will be calculated through Dccember
31st of the next ycar.
Once the assessments are certified to the County, it is the responsibility of the County staff to
calwlate the interest charges and include them in the annual property tax payment schedule.
Example:
Assessment Amount
No. of years assessed
Interest Rate
Assessment Roll Approval Date
Est. Total Iuterest over the life
$4,500
10
6%
5/112005
$1665
. Interest Principal Total Balance
Y car 1* $ 450.00 $ 450.00 $ 900.00 $4,050.00
Year 2 $ 243.00 $ 450.00 $ 693.00 $3,600.00
Year 3 $ 216.00 $ 450.00 $ 666.00 $3,150.00
Year 4 $ 189.00 $ 450.00 $ 639.00 $2,700.00
Year 5 S 162.00 $ 450.00 $ 612.00 $2,250.00
Year 6 S 135.00 $ 450.00 $ 585.00 $1,800.00
Year 7 $ 108.00 $ 450.00 $ 558.00 $1,350.00
Year 8 $ 81.00 $ 450.00 $ 531.00 $ 900.00
Year 9 $ 54.00 $ 450.00 $ 504.00 $ 450.00
Year 10 $ 27.00 $ 450.00 $ 477.00 $
$1,665.00 $4,500.00 $6,165.00
Schedule of Payments:
* Note: Interest in year I is for twenty (20) months (May 1 ,2005 - December 31, 2006).
1. Ad Valorem Tax
The City Council may, at their discretion, utilize ad valorem taxes to fund
portions of the project cost of any public improvement. This shall be done in
accordance with the appropriate Minnesota State Statutes.
.
2004 Assessment Policy - Page 9
2.
Petition for Non-Programmed Projects
.
The City of Arden Hills has established a formal capital improvement
program for street reconstruction and rehabilitation projects. It is the intent of
the City to generally follow this established program. The Arden Hills City
Council will accept pctitions from property owners requesting non-
programmed projects. Generally, the assessment rate for non-programmed
improvement projects initiated by petition of the affected property owners,
and approved by the Council, shall be one-hundred percent (100%) of the total
project cost.
3. Improvements to Roadways Not Under City Jurisdiction
The City may assess properties that abut roadways not under City jurisdiction,
but recciving reconstmction or bituminous overlay improvemcnts. The
asscssment rate levied against these properties shall be the same as those
established for City reconstruction or bituminous overlay projects.
Assessment Units
The City shall levy special assessments on adjacent benefiting properties for street
improvement projccts. The assessment ratc shall be computed on a per-lot unit basis, with a
lot unit being defined as a plattcd single-family residential lot or equivalent, which, .
according to current Arden Hills Municipal Code cannot be further subdivided for R-I and
R-2 rcsidential use.
If a property has been assessed on a lot unit basis for a public improvement, and
subsequently a property division is made creating additional lot units, then a supplemental
charge shall be made to thc property at the same rate which applied under the original
assessments.
All tax exempt status properties shall be subdivided to determine the assessablc lot units or
part thereof.
Corner lots shall be assessed on the strect that is used for the mailing address.
If a street improvement project is requested to be constructed to a greater width and/or
thickness than the standard by the abutting property owners, the excess cost above that of the
standard rcconstruction cost shall be assessed one hundred percent (100%) to those
propertics.
All properties with tax exempt status and abutting new street reconstruction, strcet
reconstruction, or bituminous overlay improvements shall be assessed at one hundred pcrcent
(100%) of the cost of the improvement.
.
2004 Assessment Policy - Page 10
.
Thc assessment process shall be carried out in accordance with Milmesota Statutes Chapter
429. The assessment rate shall be on a per-lot unit basis and shall be calculated and processed
in accordance with the currcnt Ardcn Hills Pavement Management Program and Assessment
Policy.
Hardship Deferrals
Mim1esota Statutc No. 435.193 allows the City, at its own discretion, to defer the payment of
any assessment for any homestead property, that is a primary place of residence, owned by a
person sixty-five (65) years of age or oldcr, or retired by virtue of a permanent and total
disability for which it would be a hardship to makc thc payments. Under the hardship criteria,
110 payment amount is rcduced or eliminated, but deferred to a future date. Eventually, a
payment in full with interest will be due to tbe City/County.
The person filing for a senior deferment must be sixty-five (65) of age on or before
Dccember 31st of the assessment year.
In order to receive such a deferment, the affected person must establish the economic
hardship that would be incurred to the reasonable satisfaction ofthe Arden Hills City Council
by providing documentation showing an annual gross income less than fifty percent (50%) of
the Ramsey County median household income as determined by the most recent census.
The deferral will last for a period of not more than ten (10) years, and will tcrminate before
. ten (10) years if anyone of the following conditions is present:
The owner of the property dies and the spouse is not eligible for a deferment;
The property is sold;
The property is no longer homcstead;
The City Council determines that there is no longer hardship incurred in ilmnediately
requiring either full or partial payment of the assessment.
Thc City reserves the right to periodically request verification of continued eligibility for a
hardship deferral.
It should bc noted that during the term of the deferral, interest will accrue. At the termination
of thc deferral period, interest and principal will be due in a lump sum amount.
An application for deferment of special assessments is available at the City Offices. It is the
responsibility ofthe resident to submit a completed deferral form, along with tax documents,
to the Finance Director for approval. This application must be filed within 30 days of the
assessment role. The submission of a deferral form to the City docs not automatically qualify
a resident for the deferral. If a resident is approved for the deferral, the City staff will notify
the resident of the approval. The City staff on a periodic basis may request thc resident to
verify their cligibility.
.
2004 Assessment Po&y - Page 11
Appeals Process .
An owner of the property has the opportunity to appeal the assessment amount at various
stages of the assessment process. The first stage is when the assessment amount is initially
estimated by staff based on the interpretation of the existing Assessment Policy. If the
estimate was based on inaccurate or incomplete information, the owner may work directly
with staff to clarify or rectify the situation.
If the owner is not satisfied with the outcome at this stage, known as the first stage, they may
file a formal appeal with the City Council, prior to the adoption of the assessment roll. This
is known as the second stage of the appeal's process.
If the appeal is denied by tbe City Council, the owner may appeal to the district court
pursuant to Minnesota Statutes, Section 429.081, by serving notice of the appeal to the
Mayor or the City Administrator within thirty (30) days after the adoption of the assessment.
.
.
2004 Assessment Policy - Page 12
.
.
.
Part II - Policy for New Developments
The assessment policy for anyonc who wishes to make public improvements within the City
of Arden Hills, as part of a proposed development shall conform to the policies established
herein and as modified below. It is the responsibility of the developer to assume total costs
(100%) for all new road and street construction ineluding, lights, sanitary sewer, water, and
storm water.
Prior to any action on the part of the City to determine the feasibility of providing public
improvcments, the developer shall deposit such amount as determined by the City
Administrator to adequately reimburse the City for all engineering, legal and planning, and
other consultant fees for work performed in regard to such improvements.
In addition, the developer shall be required prior to the City ordering the installation of any
City financed improvements, to enter into a Development Contract insuring compliance with
thc policies set out herein and all subdivision requirements of the
City. The developer shall also be required to post all cash deposits, and/or letters of crcdit
prior to such action by the City Council. Iu all projects that the City constructs and finances,
the following security provisions shall apply.
A.
For single family, two family or townhouse residential developments, the developer
shall deposit with the City a cash escrow or an irrevocable letter of credit of not less
than onc hundrcd twcnty-five percent (125%) of the estimated project cost as
determincd by the City Engineer. If the estimated project cost, as determined after
rcccipt of bids for construction, exceeds the Engincer's estimate by ten percent (10%)
or more, the deposit shall be increased proportionately. Thc total project costs shall
be assessed in equal annual installments according to the assessment period.
B. In the casc where the improvemcnts bcnefit not only the property being developed,
but other areas within the City, the developer shall provide to the City a security
deposit in accordance with paragraphs describcd above for the portion of the
estimated project costs that reprcsent the benefit to tbe proposed development. Such
portion shall be assessed against the properties benefited.
For all other types of development, the developer shall deposit with the City a cash
escrow or irrcvocable lctter of credit of not less than one hundred twenty-five percent
(125%) of the estimated project cost as determined by the City Engineer. If the
cstimated project cost as determined after receipt of bids for construction cxcecds thc
Engineer's estimate by ten percent (10%) or more, the deposit shall bc increascd
proportionately. The total project costs shall be assessed in equal annual installments
according to the assessment period.
The security deposit shall be irrevocable for the full term of any asscssments for
which given. The agreement shall be so conditioned as to guarantee payment ofthc
2004 Assessment Policy - Page 13
assessments as due or to pay for the cost of all improvements that the developer .
agreed to install.
The required security deposit may consist of a cash escrow deposit or irrevocable letter of
credit, in form acceptable to the City Attorney, and with firms authorized to do business in
the State of Minnesota.
Sanitary Sewer
A. Definitions and General Provisions
1. Sanitary Sewer Interceptors
A network of relatively large diameter, deep sewcr pipe and associated
pumping stations and appurtenances. The interceptors are designed as
collectors for large areas within the sanitary sewer service area.
2. Sanitary Sewer Trnnks and Subtrunks
Sanitary sewer pumping stations, including associated forcemain and/or a
network of gravity pipes ranging in size generally from ten inch (10") through
eighteen inch (18") and extending away from respective interceptor mains.
Pumping station, forcemains, trunks and subtrunks are designed as collectors
for areas usually less than three hundred (300) acres. Because sewer lines flow
by gravity, the pipes can become quite deep at some locations and very costly
to install. A trunk or subtrunk assessment is, in certain cases, utilized so that
costs due to extra depth (and/or oversizing) will be spread over the entire
service district rather than becoming a burden on just those properties abutting
that portion of the pipe network constructed.
.
3. Sanitary Sewer Laterals
A network of pipes, usually eight inch (8") in size that are installed eight (8)
to twenty (20) feet deep and are designed to serve those buildings abutting a
given street or easement. The laterals drain to trunks, subtrunks or directly to
interceptors.
4. Sanitary Sewer Building Services
Those pipes, usually four-inch (4") or six-inch (6") in size leading from
laterals (or sometimes from trunks, sub trunks and interceptors) that serve
individual buildings. The services are plugged at the property line until such
time that a building is connected to the sewer system. The property owner
must make arrangements with a licensed, bonded plumber to complete the
service connection.
.
2004 Assessment Policy Page 14
.
.
.
5.
Sanitary Sewer Availability Charge (SAC)
This is a charge billed to all properties at the time of connection to the sanitary
sewer system. The charge is the individual property share of the cost of the
interceptor trunk and treatment facilities that make sewer service available.
The charge is based on an equivalent unit basis. The method uscd to calculate
the total number of units for any specific property and the current unit charge
are based on the Metropolitan Council Environmental Services (MCES) for
expected sewage flow from various
dwellings or businesses. A listing of the MCES sewer availability charges is
available on the Metropolitan Council web site: www.metrocouncil.org.This
charge may not be assessed against the property.
6. Sanitary Sewer Latcral Bcncfits
Lateral benefit may be provided by connection to trunk, subtrunk or lateral
pipes. The calculation oflateral benefit from a trunk or subtrunk pipe will be
based on the cost of an eight inch (8") pipe along the same alignment at a
dcpth adequate to provide services to the abutting properties.
7.
Infrastructure Rehabilitation Projects
Any project or portion of a proj ect that reconstructs an existing sanitary sewer
facility. A rehabilitation project may occur on the existing alignment of the
sewer line or on a new alignment, thus allowing the existing line to be
abandoned or its status downgraded (i.e., trunk or subtrunk to lateral).
B. Determining Sanitary Sewer Assessment Rates
I. Sanitary Sewer Iuterceptor Ratcs
All properties that lie within the approved Service District shall bear the cost
of sanitary sewer interceptor projects. The costs shall be spread equally,
bascd on a gross arca basis within the Service District, and will be known as
an interceptor assessment.
2. Sanitary Sewer TrunklSubtrunk Rates
The lateral and building service assessments described below will be deducted
from the total improvement cost to be assessed. The amOlmt remaining after
said deductions will be assessed on a gross area basis to all propertied within
the Service District, and will be known as a trunk assessment and/or subtrunk
assessment.
2004 Assessment Policy - Page 15
3.
Sanitary Sewer Lateral Rates
.
The building service assessments described below will be deducted from the
total improvement cost to be assessed. The amount remaining after said
deductions will be assessed by the following method. The resulting
assessment will be known as a lateral benefit assessment.
Each assessable unit shall be assessed as follows:
. R-l and R-2 residential lots at 100% of the total project cost
. All other land uses at 100% of the total projeet cost
4, Sanitary Sewer Building Service
The assessment rate for each size of building service; four inch (4"), six ineh
(6"), or eight inch (8") shall be determined by adding all the costs associated
with each size of service and dividing by the total number of services
constructed. Each unit will be assessed at the determined rate for each size
and number of services installed. This will be known as the building serviee
asscssment.
.
Water Distribution System
A. Definitions and General Provisions
1. Water Source and Treatment Facilities
The City of Arden Hills purchases water from the City of Roseville to supply
the water distribution system. Water enters the system at three (3) separate
meter stations.
The water purchased from Roscville is treated, and Arden Hill does not add
any water treatment to thc distribution system.
2. Water Storage Facilities
The City of Arden Hills has a total water storage capacity of 1.5 million
gallons comprised by two (2) elevated storage tanks. Onc tank has a capacity
of 1.0 million gallons and is located south ofI-694 along Red Fox Road. The
other storage tank has a capacity of 0.5 million gallons and is located north of
1-694 along Fernwood Avenue.
.
2004 Assessment Policy - Page 16
.
.
.
3.
Water Trunk and Subtrunk Distribution Mains
A network of pipes and related appurtenances usually in the size range of ten
inch (10") to sixteen inch (16"). These pipes are designed to carry large
volumes of water and interconnect various point sources of water supply and
storage reservoirs. Appurtenances to these facilities would include valves and
fittings, but not fire hydrants.
4. Water Main Laterals
A network of water pipes and related appurtenances usually six inches (6") or
eight inches (8") in size that are installed with approximately eight feet (8') of
ground cover to retard freezing and are designed to serve those buildings
abutting a given street or easement. Lateral mains are "looped" wherever
possible to balance pressures and to provide water from at least two (2)
directions so that continuous water service is maintained for most people
during a water main break. Looping of lateral mains eliminates dead end
water mains that cause a variety of distribution and stagnation problems.
Appurtenances to these facilities would include valves, fittings and fire
hydrants.
5.
Water Main Building Service
These pipes lead from laterals (or sometimes from trunk and subtrunk mains)
and serve individual buildings abutting thereon. The size of the service
usually ranges from three-quarter inch (3/4") to six-inch (6"), depending upon
the type of building served. The lines terminate at the property line with a
shut off valve and are plugged until such time that the building is connected to
the water system.
The property owner must make arrangements with a licensed, bonded plumber
to complete the service connection.
6. Water Connection Charge
This is a charge billed to all properties at the time of connection to the water
system. The charge is the individual property share of the cost of the trunk,
source, and storage facilities that make water service available. The charge is
based on thc size of the connection, plus the material and installation cost of a
water mcter. The current charges are outlined in the City Fee Schedule.
Neither of these charges may be assessed against the property.
2004 Assessment Policy - Page 17
7.
Water Main Lateral Benefits
.
The benefit resulting to a property abutting or utilizing a water main where a
direct connection to that water main via a building servicc is reasonably
possible without additional lateral pipes.
Lateral benefit may be provided by connection to trunk, subtrunk or lateral
pipes. The calculation of lateral benefit from a trunk or subtrunk pipe will be
hased on the cost of an cight inch (8") pipe along the same alignment for
commercial or industrial zoned property and a six inch (6") pipe for all other
areas.
80 Infrastructure Rehabilitation Projects
Any project or portion of a project that reconstructs an existing water system
facility. A rehabilitation project may occur on the existing alignment of the
water line or on a new alignment, thus allowing the existing line to be
abandoned or its status downgraded (i.e., trunk or subtrunk to lateral).
B. Determining Water Main Assessment Rates
1.
Trunk, Suhtrunk, Storage and Treatment Facility Rates
.
Any lateral and building service assessments described below will be
deducted from the total improvement cost to be assessed. The remaining costs
shall be spread equally to all properties that lie within the approved Service
District. The costs shall be spread on a gross area basis and will be known as
all or any of the following as appropriate: trunk, subtrunk, source, storage, and
treatment assessment.
2. Water Main Lateral Rates
The building service assessments described below will he deducted from the
total improvement eost to be assessedo The amount remaining after said
deductions will be assessed by the following method.
R-l and R-2 residential lots at 100% ofthe total project cost
All other land uses at 100% of the total project cost
3_ Water Main Building Service
The assessment rate for each size of building service three-quarter inch (3/4")
to eight inch (8") inch shall be determined by adding all the costs associated .
with each size of service and dividing by the total number of services
2004 Assessment Policy - Page 18
.
.
.
constructed. Each unit will be assessed at the determincd rate for each size
and number of services installed. This will be known as the building service
assessment.
Storm Sewer
A. Definitions and General Provisions
1. Storm Sewer Improvement District
The City Council may, at its discretion, construct and finance storm sewer
improvements by utilizing a storm sewer tax district, pursuant to Minnesota
Statute 444.16 through 444.21.
2. Storm Sewer Trunk Facilitics
a.
Ponds
A basin or wetland constructed or naturally located williin a permanent
easement for the purpose of containing storm runoff. May be a
retention (permanent) pond; detcntion (tcmporary) pond; or a
combination of both. Arden Hills is within thc Ricc Crcek Watcrshcd
District (RCWD), which may rcquirc additional improvcmcnt to
control flow dischargc from the ponds. The RCWD has a formal
pcrmitting proccss govcrning pond construction.
b.
Pipc Network
A network of pipcs ranging in size gcnerally from tbirty inchcs (30")
through scvcnty-two inchcs (72"). The trunk pipe networks are
dcsigncd to collcct stormwater runoff from an area gcnerally larger
than forty (40) acres.
3. Channcls, Ditchcs and Swalcs
Convcyancc nctwork constructcd within permanent easements for the
purposcs of transporting stormwatcr runoff.
4.
Stonn Sewcr Lateral Facilities
A network of pipcs ranging in sizc gcnerally from twelvc inchcs (12") to
twcnty-scvcn inchcs (27") dcsigncd to collcct stormwatcr runoff from a
spccificd small arca to a trunk facility. Thc latcral facilitics also includc strect
2004 Assessment Policy - Page 19
overland flow and inlet structures such as catch basins, manholes and flared .
end sections.
5. Storm Sewer Taxing District
A drainage area determined by using topographical maps and surveys that
mutually benefit from storm sewer improvements in conformance with
Minnesota Statute, Section 444.16 through 444.21
6. Watershed District
A fonnally established area and Board that protects and controls the water
management aspects of subdivisions and developments within the region.
B. Determining Storm Sewer Assessment Rates
1. Storm Sewer Trunk Rates
Design and estimate the total improvement cost of the ultimate trunk system
needed to provide complete service to each property in the Service District .
considered. Also, include the total cost of any existing facilities and/or
prcvious stonn sewer assessments to be credited.
Deternline the base assessment rate by dividing the ultimate system cost
described above by thc sum total of the following:
.
Gross area of low-density residential properties times 1.0.
Gross area of medium and high density residential, church and
school properties times 1.25.
Gross area of commercial propcrty times 1.5.
Gross area of industrial property times 2.0.
.
Assessment rates would be set as follows:
.
The base rate shall apply to low density residential properties.
The base rate times 1.25 shall apply to medium and high-
density residential, church and school properties.
The base rate times 1.5 shall apply to commercial property.
The base rate times 2.0 shall apply to industrial property.
Credits may be givcn for previous storm sewer assessments, existing systems
and any future additional construction that may be necessary as determined by
.
2004 Assessment Policy - Page 20
.
.
.
the City Engineer for complete service to each property. Credit rates for
future construction shall be based on current prices.
The City may determine that storm sewer trunk cost be assessed to all
properties within a respective storn] sewer taxing district under Minnesota
Statute 444.16 through 444.21
2. Stonn Sewer Lateral Rates
The lateral storm sewer project costs will be assessed by one of the following
methods as determincd by the City Council after the projcct feasibility study.
3. Lot/Equivalent Lot Basis
Determine the total number of lots and equivalent lot units receiving lateral
benefit and divide the project cost equally among them.
R-l and R-2 residential lots at 100% oflhe total project cost
. All other land uses at 100% of the total project cost
B.
Municipal State-Aid Construction Fund Contributions
Whcn a Municipal State-Aid Street project includes either trunk or lateral storm sewer, which
the Minnesota Department of Transportation (MnDOT) determines may be funded by
Municipal State-Aid construction funds, the amount determincd to be actually funded by
MnDOT may be deducted from the total improvement costs to be assesscd.
C. Infrastructure Reconstruction Projects
Any project or portion of a project that reconstructs an existing storm sewer system facility.
A reconstruction project may occur in the existing alignment of the storm sewer pipe or on a
new alignment, thus allowing the existing line to be abandoned or its status downgraded (i.e.,
trunk to lateral).
All properties with tax exempt status and abutting new street reconstruction, street
reconstruction, or bituminous overlay improvements shall be assessed at one hundred percent
(100%) of the cost of the improvement.
2004 Assessment Policy - Page 21
Additional Definitions and General Provisions
.
A. Federal, State and County Highways
These streets are classified as expressways, freeways, and Plincipal ar1erials constructed and
maintained by the State or County Highway Depar1mcnts. They will carry large volumes of
traffic at peak loading times.
B. Minnesota State-Aid (MSA) Streets
These are termed collector streets that interconnect othcr collector streets, State or County
highways, or with Minnesota State-Aid streets in the municipality. Municipal State-Aid
funds, apportioned from the gasoline tax, are used to help finance the cost of Minnesota
State-Aid Street. The design for a Minnesota State-Aid road is dependent on traffic volumes
and the urban setting.
C. CommerciallIndustrial Streets
These are streets that generally serve commercial/industrial property. They would typically
have a projected traffic volumc higher than a residential street. A typical design would be .
thirty-six feet (36') wide with concrete curb and gutter, and nine (9) tone design in
accordance with current MnDOT standards.
D. Residential Streets
Primarily serve adjoining residents with little or no through traffic. Almost all trips have
either an origin or destination on that street. (18.5 miles throughout the City) Strcct width:
Minimum of28 feet.
E. Neighborhood Streets
Provide access to residences on that street and provide a route through ncighborhood for
residents on other streets. A large proportion of trips have neither an origin nor destination on
that street. (4.5 miles throughout the City) Street width: Minimum of 30 feet.'
F. Community Street
Provide acccss to the residences, institutions and businesses on that street, providing a route
through the neighborhood or business district for residents of other neighborhoods. (6.0 miles
throughout the City) Street width: Case specific, 32 foot minimum.
.
2004 Assessment Policy- Page 22
.
.
.
G.
Special Cases
Streets which do not fir into any of the above descriptions and have a very low usagc, (1-3
residences); strects which provide secondary access (i.e. alleys); or, streets defined by
extreme limitations due to narrow right-of-way, topography, ete.
H. Appurtenanees
1. Sidewalks
The City may require sidewalks or trails on or adjacent to selected strcets or in
selected subdivisions.
2. Street Lighting
The City has a separate plan that indicates where lights are typically installed.
Additional street lights or ornamental lights may be installed at the written
request of thc abutting property owncrs.
3.
Trees
Trees and other types of landscaping may be required on selected streets.
4. Seeding/Sod
Boulevard restoration by sccding/sodding may be required to prevent erosion.
5. Existing Street Reconstruction Projects
Projects that reconstruct existing City streets shall be to the mmimum
applicable standards for the type of street classification, consistent with the
Arden Hills Pavement Management Program (PMP) (as found in the
Appendix)
6. Maintenance/Rehabilitation Projects
a. Cold in Place Recycling and Repaving (CIRJRepaving)
2004 Assessment Policy - Page 23
Recycling of existing deteriorated pavements by pulverizing, mixing .
with ncw asphaltic oils and compacting in place. New paving
materials are then placed over thc cold recycled pavement similar to a
standard overlay.
b. Bituminous Overlay
Placement of an additional bituminous layer, generally one inch (I ") to
two inchcs (2") thick, over an existing bituminous surfaced street.
c. Concrete Pavement Restoration
Replacement of existing concrete panels that have deteriorated,
mudjacking panels to improve rideability, and the filling of joints and
cracks with petroleum based material to eliminatc flow water to the
base below the surface.
d. Crack Scaling
Placement of petroleum based material in the cracks of a bituminous .
surfaced street for the purpose of eliminating the flow of water from
the surface to the aggregate base material blow.
e. Bituminous Seal Coating
Placement of petroleum based material and aggregate on an existing
bituminous surfaced street for the purpose of filling cracks and
covering mild wear.
f. Bituminous Surfacing Patching
Repair or replacement of existing bituminous surfacing that has
deteriorated.
l\EarthlFinancelFinanccDirectorlAPTF\2004Assessment Policy: Revised 9/1/04
.
2004 Assessment Policy - Page 24
.
.
.
The City of Arden Hills appreciates and acknowledges all the contributions made by the
Assessment Policy Task Force in the drafting of this document.
The City acknowledges the following individuals who served on the Task Force:
Gerald Garski
Bill Gillies
Jim Holden
Andy IIolewa
Raymond lv/cGraw
Charles Stoddard
David Grant (Council Liaison)
Gregg Larson (Council Liaison)
Murtuza Siddiqui, Finance Director (staff liaison)
Tom Moore, Operations and Maintenance Director (staff liaison)
2004 Assessment Policy Page 25