HomeMy WebLinkAboutCCP 09-27-2004
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Arden Hills City Council
Mayor:
Beverly Aplikowski
Councilmembers:
Da\'id {;rant
Brenda Holden
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden.hills.mn.us
REGULAR MEETING
Monday
September 27, 2004
City Vision
A strong conmmllity that values our unique environment, our fiscal soundness,
and our tradition as a desirable city in which to live, work, and lay.
Closed Session Meeting-Union Negotiations
6:00PM
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A, August 4, 2004 Joint Council and Planning Commission Meeting Minutes
B. September 13,2004 City Council Meeting Minutes
C. September 13, 2004 Special City Council Work Session Minutes
3. CONSENT CALENDAR
A. Claims and Payroll
B. Bethel SUP Amendment
C. Resolution #04,52 Appointing Election
Judges for the 2004 General Election
D. Resolution #04,53 Participate in the
Ramsey County Hazard Mitigation
Planning Process
E. City Administrator's Perf0TI11anCe
Evaluation
Those items listed under the Consent Calendar are considered to be
routine by the City Council and \vill be enacted by one motion under
a Consent Calendar format There will be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its normal sequence on the agenda.
Arden Hills City Council Agenda
September 27, 2004
Page 2
4. PUBLIC INQUIRIES/INFORMATIONAL Public Inquiries/Informational is an opportunity for citizens to
bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council, we ask that individuals limit
their comments to three (3) minutes, Written documents may be
disttibuted to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
5, PUBLIC HEARINGS
6. NEW BUSINESS
A. Assessment Policy Task Force: Revised Work Plan
B Authorization of up to $10,000 for City Hall Roof Testing
C Rcsolution #04-54 Advocate the Mounds View School District to
Keep Valentine Hills Elemcntary School Open
Murtuza Siddiqui
Scott Clark, Dave Scherbel
Michelle Wolfe
7. Unfinished Business
A. Bid Opcning and Final Approval for Sale of Bonds
Murtuza Siddiqui
B, Lexington Avenue Reconstruction Project
Tom Moore/Greg Brown! Jim
Tolaas (Ramsey County)
CITY COUNCIL REPORTS
A. Councilmcmher Holden
B. Councilmember Grant
C. Councilmember Rem
D. Councilmember Larson
E. Mayor Aplikowski
ADJOURN
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* Planning Commission has not reviewed.
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MEETING MINUTES
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
JOINT PLANNING COMMISSION / CITY COUNCIL MEETING
WEDNESDAY, AUGUST 4, 2004, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Mayor Aplikowski called the meeting to order at 7: 12 p.m,
Present: Mayor Aplikowski, Councilmembers: Brenda Holden, Gregg Larson, and Lois
Rem.
Excused absence: Councilmember David Grant
Planning Commissioners Present: Chair David Sand, Commissioners: Ken Bezdicek, Fran
Holmes. Clayton Larson, Liz Modesette, Megan Ricke, and Clayton
Zimmerman.
Staff present: Administrator, Michelle Wolfe; Community Development Director, Scott
Clark; City Planner, Peter Hellegers
1. Thou2hts on Lake Johanna Boulevard / New Bri2hton Road Development
Scott Clark began the discussion stating that the Presbyterian Homes development which had
been proposed for the triangular property at Lake Johanna Boulevard and New Brighton Road
emphasized the need for the Planning Commission and the Council to discuss what development
would be acceptable at that location,
Commissioner Bezdicek indicated that he would like to see a park at that location,
Commissioner Holmes stated that the comer could be converted to a lot for a single family home,
Commissioner Larson stated that the magnitude of the project proposed by Presbyterian Homes
was not right for the corner. Commissioner Ricke stated turning the property into a park could
set a precedent for other eyesore properties in the City, Commissioner Modesette indicated that
the single family home on the development would've been too constrained,
Councilmemeber Holden posed the question if the property directly north of the triangular
property were rezoned to be Neighborhood Business then what would prevent that from
happening to the next property and the next after that? Couneilmember Holden also said there
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ARDEN HILLS PLANNING COMMISSION I COUNCIL MEETING MINUTES
AUGUST 4, 2004
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could have been as many as 36 people living there if the building had contained 9 apartment
units,
Commissioner Bezdicek stated the neighborhood wants tasteful development that fits the site,
Mayor Aplikowski stated that the site may not be viable for a business use,
Councilmember Larson agreed that the site may not be large enough, however the property was
in need of redevelopment. He indicated that it would be a benefit to the City to have a nice
development at that location, He also stated that the property should not be a park,
Several Commissioners and Councilmember asked the question if the site was too small to
develop and if so does rezoning the property directly to the north of the triangular property make
sense,
Commissioner Modesette asked if there were restrictions on the property because it was an old
gas station site. She asked if Presbyterian Homes had done a Phase I for the site?
Commissioners Larson indicated that it's important for the City to have a vision for these
redevelopment areas. Commissioner Modcsette asked what sorts of development the neighbors
would be favorable to,
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Councilmember Larson stated that the City had recently had success developing lots that had
previously sat vacant, Indicated that development at this location should be ofthe caliber of the
Cox Insurance Building at County Road D and Fairview in Roseville,
Commissioner Larson said that while the City could wait for the next proposal, the other side of
the issue is that if the property to the north of the triangular property were rezoned it could help
drive redevelopment of the comer.
Commissioner Zimmerman asked if the City should go back to Presbyterian Homes and tell them
what the City would like to see at that location.
Planning Commission Chair Sand stated that the triangle property in its current form is not what
the City would like to see. lIe indicated that the Cox Insurance Building is the type and scale of
development that he would like to see at that location,
Community Development Director Clark summarized many of the key points from the
discussion, There was a consensus to explore rezoning one additional parcel to make the triangle
property more viable and to engage in immediate discussions with Presbyterian Homes regarding
their future plans,
2.
Perspectives on Variances
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ARDEN HILLS PLANNING COMMISSION! COUNCIL MEETING MINUTES
AUGUST 4, 2004
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Mayor Aplikowski started the discussion by stating her view on variances,
Commissioners Ricke and Zimmerman both indicated that sometimes it is difficult to tell if what
the applicants are representing as their only option for development is in fact their only option,
The Commissioners and Councilmembers asked to receive their Planning Commission packets at
least one week prior to the Planning Commission meeting,
Chair Sand asked staff to be more stringent with potential variance applicants,
Commissioners Larson and Rickc indicated that often the hardship criteria stating "whether the
hardship was caused by the property owner" is almost always listed as no in the staff report, The
Commissioners indicated they think that even ifit is the second or third owner, the current owner
is still responsible for conditions created by prior property owners, Researching these conditions
is part of the due diligence in purchasing a property.
Commissioner Sand said that if an application doesn't meet the criteria for a variance it is staffs
role to make a recommendation to deny and then thc Planning Commission (and Council) can
agree or disagree,
Commissioner Larson recommended that staff track variances to detennine if there's a problem
with a particular part of the Zoning Ordinance and if so, staff and the Planning Commission will
know what needs to be fixed.
Mayor Ap1ikowski indicated that some variances deserve a little more leniency; i,e, constructing
two'car garages that are 4,5 feet fyom propcrty lines, workshop spaces for garages, decks to be
closer to property lines.
Commissioners and Councilmembers discussed whether staff should include recommendations
on staff reports or just analyze the information and not include a recommendation,
Community Development Director Clark stated that applicants routinely ask staff what their
chances are for getting an item approved, so whether or not staff makes a recommendation there
is an expectation by the applicant that staff will communicate precedents of the reviewing bodies.
Councilmember Holdcn asked staff what percentage of potential variance cases go before the
Planning Commission and Council.
City Planner Hellegers stated that he did not know the exact percentage but many cases never
reach a fonnal application after staff informs the applicant of the Ordinance language and the
likelihood of the application receiving denial.
3.
Buildi"!! Materials
ARDEN HILLS PLANNING COMMISSION / COUNCIL MEETING MINUTES
AUGUST 4, 2004
Councilmember Larson stated that hc thought Planned Unit Developments CPUD's) were more of
a ncgotiation, The developers always know what they want from the City when they make an
application, so thc City should know what they want from the developer as well. Hc stated that
the City needs to ask morc of the developers when the makc applications for development.
Councilmember Larson offered the following examples of building design: Cub Foods, with
additional dcsign requirements requested by the Council the building was made to look much
better; Concrete tip-up buildings in Round Lake Park, the developer said that was thc best thcy
could do and they are very unattractive buildings; D and Cleveland, the building looks very cheap
and should have used brick instead of the block and looked more like the Cox Insurance
building, Councilmember Larson also stated that PUD process should include some reasonable
expectations built into the process about the developers' intent to perform development within a
reasonably short period oftime,
Community Development Director Clark stated that one of the things that the City could do is
have an architect review plans on an escrow basis, similar to what the City Engineer does now, to
review the design aspects of a development.
Planning Commission Chair Sand said that there had been some discussion about design
guidelincs before, Design guidelincs will need to be done for TCAAP development. He
suggested that perhaps the Visual Preference Survey performed by DSU could be a first baseline
for design guidelines in the City,
4. Current Council Discussions:
Community Development Director Clark summarized some recent Council discussions for the
group:
. Redevelopment Objectives
i. Indy property - a gas station / c-store typc use would be an acceptable
development
11. City Hall site - should be developed for some limited retail, clinic but not
townhouses,
111, Chesapeake - will return do the Council in September for an extension on
their PUD,
. Time Extensions
i. Council discussed a way to cap time extensions.
11. The City Attorney would draft for applicants to sign which stated that certain
aspects of a development would be reviewed at the time on an extension,
. TCAAP
1. Centex withdrew for the development team,
11. The development team currently is working on amending the interim
agreement.
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ARDEN HILLS PLANNING COMMISSION I COUNCIL MEETING MINUTES
AUGUST 4, 2004
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Ill. The City has taken the lead role for the development process,
IV, The next Phase 3 Advisory Panel meeting is set for August 26th at 7:00 p,m,
v, The City has asked the National Guard to set up a simulation of what training
activities would take place on the site,
. Economic Development Commission
1. The EDC was established by the Council earlier this year, currently seeking
people to be part of the Commission,
5. Interest for a Development Tour
The Planning Commission and Council discussed a tour of development or redevelopment
projects in the Twin Cities, Since there was sufficient interest all were asked to gel back to staff
with Saturday dates that will or won't work from late October to late November,
6. Current IssueslDircction
Councilmember Rem discussed what a PUD means and what it becomes in process, It is
important to establish objectives for POO's.
Councilmember Rem also slated that the joint meeting has been very productive and should take
place more frequently, Perhaps a next meeting could be a learning session on how to redesign
certain blocks.
Commissioner Bezdicek asked about the status of the Property Maintenance Ordinance.
Planning Commission Chair Sand said that they had reviewed the International Property
Maintenance Ordinance a few years ago and weren't thrilled with it. He said that they were
looking for something a little different.
Commissioner Larson stated that Coon Rapids has an example of a Building Maintenance
Ordinance which the Planning Commission may want to review,
7. Adjournment
The meeting adjourned at 9:55p,m,
Respectfully submitted, Peter Hellegers - City Planner
Beverly Aplikowski, MAYOR
Michelle Wolfe, ADMINISTRATOR
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DRAFT
CITY OF ARDEN HIU"S, MINNESOTA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 13, 2004, 6:30 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:08 p.m.
Present:
Mayor Beverly Ap1ikowski, Councilmembers David Grant, Gregg Larson,
Lois Rem, and Brenda Holden.
Absent
None,
Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla;
Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer,
Murtuza Siddiqui; Community Development Director, Scott Clark; City Engineer, Greg
Brown; City Planner, Peter Rellegers; and Recording Secretmy, Kathleen Altman,
1.
APPROVAL OF MEETING AGENDA
Councilmember Holden added Diseased Tree Update as Item 7B,
Ms. Wolfe stated the second half ofItem 6E had been removed fTom the agenda,
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5,0),
2. APPROVAL 01<' MINUTES
A, August 9, 2004 Council Minutes
B. August 9, 2004 Budget Work Session Minutes
C. August 23,2004 Council Work Session Minutes
Councilmember Holden requested the following changes: August 9, 2004 City Council
meeting, page 4, under her comments change newspaper to newsletter. Page 2, aftcr the first
paragraph add: That the anlOunt the City could withdraw in a single year would be five percent.
Couneilmember Grant requested the following changes: None.
I IF.mih \Admin ICotmcil\M inutes \Regular\2004 \09,t3,04 ,doc
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 13,2004
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Councilmember Rem requested the following changes: August 9, City Council meeting, page
3, second paragraph, last sentence, delete that sentence and replace it with: The $] 5,000 will
come from the 2003 General Fund balance, Page 3, motion at the bottom of the page, change
proceeds to "funding",
Councilmember Larson requested the following changes: None,
Mayor Aplikowski requested the following changes: None,
Ms. 'Volfe requested the following changes: August 23, Worksession, page 4, sixth paragraph,
should read: Tom Moore, O&M Director, noted that the current signs state "No Parking 8:00
AM to 4:00 PM during the school year", August 9, 2004 Worksession, third paragraph after
bullets, first sentence change has to "have" a full".
MOTION: Councilmember Larson moved and Councilmemher Grant seconded a
motion to approve the August 9, 2004 City Council Meeting Minutes as
amended, the August 9, 2004 Budget Work Session Minutes as presented,
and the August 23, Council Work Session Minutes as amended. The
motion carricd uuanimously (5-0),
CONSENT CALENDAR
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3.
a, Claims and Payroll
b, Approve Payment # I MC Builders lnc, for Perry Park Pavilion
c, Approve Payment #2 - Amt Constmction
d, Bonding RefundinglPre,Sale Rcport
e. Approve Appointments to Economic Dcvelopment Commission
f. Mohn Variance Extension
g, Approve Payment #1 -, Krause Anderson for Cummings Park Drive Watermain
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein, The motion carried unanimously
(5-0),
4. PUBLIC INOUlRIES/INFORMA TlONAL
A. 2004 Neighborhood Meeting Information
Ms. Wolf summarized for the Council where the neighborhood precinct meetings were located
this fall.
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Howard Kern, 1400 West County Road E, stated he had a concern that a decision had already
been made regarding a trail system on County Road E without further neighborhood input. He
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 13,2004
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understood from the previous neighborhood meeting that the trail system was going to be put on
hold for fi.Jture neighborhood meetings, He indicated he had a concern that the trail would be a
sidewalk instead, He asked if the decision had been made and when thc trail system would be
considered by the Council. He stated he was opposed to both a trail and/or a sidewalk along
County Road E. He noted he was concerned that if a sidewalk was put in, he would be
responsible for snow removal. He believed there were better arcas to put a trail system,
Mr. Moore stated a notice had not been sent out to the residents for another neigbborhood
meeting yet. He statcd no decisions had been made and the City would seek input from the
rcsidents and businesses in the area before any decisions were made,
Mayor Aplikowski stated the City was planning on doing some work to the bridge and there had
been some discussion as to how wide the sidewalk should be and the type of look it should have.
However, she noted it had not been decided if a sidewalk would even be put in and nothing
would be decided until there was another meeting with the neighborhood,
Mr. Moore stated it was called a sidewalk for funding purposes and it would be the City's
responsibility for a]] maintenance, including snow removal.
5. PUBLIC HEARINGS
None,
6. NEW BUSINESS
A. Operatinl! Levv Certification
Mr. Siddiqni stated by September 15, 2004, the City was required to adopt and certify to
Ramsey County a preliminary levy and Tmth in Taxation dates, At the August 9, 2004 Budget
Work Session, the Council decided to certify a 4% increase in levy to the County for a proposed
amount of $2,426,670, This was a preliminary levy and a final certification would be made in
December, 2004. He indicated the dates of the Tmth in Taxation hcarings were Monday,
December 6 and Monday, December 13. It was anticipated the Council would adopt the final
payable 2005 levy and the 2005 budget on Decembcr 13, 2004,
MOTION: Councilmembcr Grant moved and Councilmembcr Holden seconded a
motion to approve Resolution 04-46: A resolution setting the preliminary
levy for taxes payable in 2005 and Resolution 04,47: A resolution
adopting Truth in Taxation hearing dates for proposed taxes payable in
2005, The motion carried unanimously (5-0).
B. Karth Lake: Amend Bv-Laws and Financinl!
Mr. Siddiqui stated at the July 25, 2004 Council meeting, the Council appointed seven
members to the Karth Lake DistJict Board. On August 18, 2004, the Board had their first
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 13, 2004
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meeting. The first action item for the Board was to recommend to the Council an amendmcnt to
thc By,Laws to reflect seven members on the Board of Directors, Thc second action item was
to establish 3l1d recommend to the Council the terms of various board members. Finally, the
Board appointed Richard Klick to be their chair, Linda Hansohn as vice chair, and Janet Stodola
as their secretary, He noted the City needed to certify the levy to the County at tonight's
meeting in order to have the levy payable in 2005, He stated the total amount of the levy was
$41,348, which was lower than the City informed the residents. Letters would be sent to the
residents of this district, re-informing them about this levy, including the final amount. Staff
recommended Council amend the Karth Lake District's By-Laws to appoint seven members to
the Board of Directors and to reflect appointment of individual board members' expiration
ternlS,
MOTION: Councilmember Larson moved and Councilmember Rem scconded a
motion to approve amcnding the By-Laws to appoint sevcn members to
the Karth Lake District Board of Directors and to amend the By-Laws to
reflect appointment of individual board mcmbers' terms as outlined in
staffs September 13, 2004 report. The motion carried unanimously (5-0),
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to approving Resolution No, 04-51, a resolution setting the
preliminary special levy for the Karth Lake Improvement District payablc .
in 2005. The motion carried un311imously (5-0),
C. Approve No Left Hand Turn sign at the Intersection of Crystal Avenue and Lake
Valentine Road
Mr. Moore indicated residents in the neighborhood near Mounds View High School expressed
concerns about the cut,through traffic created by students using Crystal Avenue to avoid the stop
sign back-up on Lake Valentinc and Fairview. In order to address this problem with the least
amount of inconvenience to the neighbors, the consensus was to install a sign at the intersection
of Lake Valentine and Crystal to restrict left turns from 7:00, 8:00 a,m, on school days, Staff
rccommended approving a no left hand turn sign at the intersection of Crystal Avenue and Lake
Valentine Road,
Mayor Ap1ikowski asked if the Sheriff would be present the first couple of days to monitor this
new situation. Mr. Moore statcd the Sheriffs office would be notified of this change.
Councilmember Rem stated there were some neighbors who felt they could not make a left turn
during the hours of 7:00 a.m. .. 8:00 a,m. She suggested not only contacting the Sheriff before
putting in the sign, but also contact the school principal of this change so the school could
publish this in their newsletter. She also suggested putting orange flags on the signs to catch the
drivers' attention to this change.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 13,2004
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MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve Resolution 04,50: A resolution approving a "No Left
Turn" sign location on the n011h side of Lake Valentine Road at the
intersection of Crystal Avenue and Lake Valentine Road. The motion
carried unanimously (5-0).
D. Bud!!et Ameudmeut-Operatin!! Expenditures for the new Ramsey County
Maintenance Facility
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Mr. Siddiqui noted the City's Operations and Maintenance department would be moving to the
new Ramsey County Public Works Facility on October 3, 2004, The City would occupy about
7,7% of the total space and share the total operating expenses accordingly based on this
percentage, He stated when the City entered into an agreement with Ramsey County, it was not
anticipated that the facility would be completed until late December, 2004. In anticipation of the
move in late December, no specific funds were budgeted for the operating expenses of this new
facility, Since the facility would be completed by the end of September and ready for occupancy
by early October, operating charges will be incurred from this date forward, Based on the
percentage of space occupied, the City would be charged $24,084 for the balance of this year.
Internally, these charges are allocated 2/3 to the enterprise fund (sewer and water) and 1/3 to the
general fund -. Government Building, The source of funding for these expenditures would be the
earry,over funds from prior years, Staff recommended the Council amend its 2004 budget by
$24,084 to pay Ramsey County for the operating expenses for the Public Works facility, The
source of funding for these expenditures would be the carry-over funds from prior years and
charges would be allocated between the general and enterprise funds,
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to approve amending the 2004 budget by $24,084 to pay Ramsey
County for the operating expenses for the Public Works Facility, The
source of funding for these expenditures to be earry,over funds from prior
year and charges will be allocated between the general and enterprise
funds, The motion carried unanimously (5-0),
6. Pavement Mana!!ement Pro!!ram: 2005 - Authorize URS to Prepare a Feasibility
Report for the 2005 Pavement Mana!!ement Plan proiect, Red Fox/Grey Fox Area
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Mr. Moore stated the current 5-year ClP included the Red Fox Grey Fox neighborhood for
reconstruction and overlay in 2005, As discussed on August 13, 2004, the City should begin
preparation of the feasibility report and notification of area businesses of the planned
improvements soon to ensure the project could be designed early in 2005, Although there are no
private residences in this project area, they would need to coordinate with several businesses and
the project includes the use of state aid funds which require additional review by MnDOT prior
to bid, For these reasons and the desire to open bids bcfore April, 2005, staff should begin the
feasibility rep011 in September. Staff proposed contacting businesses immediately to let them
know of the project and either meet individually with property managers/owners or schedule a
public meeting as appropriate based upon their contacts, Staff was requesting the Council
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SEPTEMBER 13, 2004
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authorize URS to begin the preparation of a feasibility report and being contacting area
businesses,
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to authorize staff and URS to gather information, contact
businesses and prepare the feasibility report for the 2005 PMP Red Fox
Grey Fox Commercial area, The motion carried unanimously (5-0),
7. UNFINISHED BUSINESS
A. Approval of Assessment Policv
Mr. Siddiqui stated at the February 9, 2004 Council meeting, the Council appointed members to
the Assessment Policy Task Force to review and update the existing Assessment Policy, The
Task Force consisted of individuals who were residents of the City, The Task Force met five
times between March 4, 2004 and April 29, 2004. He noted the Task Force looked at a number
of assessment policies from different cities, The focus of the Task Force was to draft a policy
that was simple, clear, and easy to understand the implement.
Mr. Siddiqui summarized the main points of the Assessment Policy and stated staff and the
2004 Assessment Policy Task Force recommended the approval of the revised 2004 Assessment .
Policy,
Couucilmember Holden thanked the Task Force and staff for this policy, She stated this was a
much better policy and easier to understand than the City currently had,
Major Aplikowski agreed and noted this had been a long process and she was glad it bad finally
been addressed.
Councilmember Rem also thanked the Task Force for incorporating her suggestions,
Councilmembcr Grant thanked the Task Force and stated this document was much easier to
understand,
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the revised 2004 Assessment Policy. The motion
carried unanimously (5-0),
B. Diseased Tree Update
Councilmember Holden asked for an update on the diseased tree status, She asked how the
diseased tree removal on City property was progressing and asked if notices could go out to the
residents who had complained they were forced to remove their trees while the City wasn't
taking any action with the City's diseased trees,
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 13, 2004
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Mr. Moore stated the (rees had been removed from City property, He stated he did not have a
list of the residents who had complained that the City had not removed its trees, but he could get
the list to her. He indicated he had infonned many residents that the City trees had been
removed.
Councilmember Holden asked if the County was also removing trees on their land, Mr. Moore
replied the County was removing their trees, but it was a slower process than what the City
undertook, He stated he did not know how long it would take the County to remove their trees,
Mayor Aplikowski stated she had spoken with a County Commissioner who indicated the
County was removing trees, but not very fast. However, the County was concerned at this time
with the trees on the golf courses, Mr. Moore stated the County's priorities were the golf
courses, the parks and then the open space, He indicated, unfortunately, the City had County
open space and therefore it would take them awhile to remove the trees.
Couucilmember Rem suggested staff contact Friends of the Park to have disease-free trees
available for purchase next spring, Mr. Moore stated staff was working with Friends of the Park
on this issue.
CITY COUNCIL REPORTS
Ms. Wolfe-None,
Councilmember Holden - Thanked Jackie for her hard work on the election, She stated
September 19 was the newsletter deadline. She asked how the street sign installation was
progressing, Mr. Moore replied installation was proceeding ahead of schedule, but they were
suffering with a bad batch of sign posts, and they were waiting for the delivery of new sign posts,
He estimated the posts should be delivered sometime this week. He hoped the signs would be
completely installed by the end of the month,
Councilmember Grant - Stated there was an I,35W Task Force meeting recently where a lot of
preliminary plans were reviewed. He stated it was the intent of that Task Force to have a
monthly meeting, He requested staff forward any concerns with Highway 10, 1-35W, Highway
96, etc, to Councilmember Larson and himself.
Councilmember Rem - Asked staff for further information regarding the proposed Highway 10
reconstmetion project meeting scheduled for September 30, at the City of Mounds View be sent
to her.
Councilmember Larson - Stated the Fire Board would be meeting this Wednesday at 7:30 a,m,
at the Shoreview City Hall. He stated North Heights had withdrawn their application, He
believed the outcome was a good one and commended the Planning Commission and
neighborhood for all of their work on this, He stated he was concerned about how the medians
along Highway 96 would look compared to the City of Shoreview, Mr. Brown stated the
Council had decided to plant prairie grass and trees in the medians. He indicated if Council
ARDEN HILLS REGULAR CITY COUNCiL MEETING MINUTES
SEPTEMBER 13, 2004
wanted anything changed, they needed to make a decision soon as the landscaping would be
completed next spring,
Councilmember Larson stated he believed it would be worthwhile to revisit this issue,
Councilmember Rem statcd she believed Council had a previous concem about the cost of
irrigating thc medians, Mr. Brown stated irrigation could still be added, but it would cost more,
He pointed out the median wcrc large, but he believed Council should look at the landscape plan
agam,
Mayor Aplikowski - Thanked the Council and staff for sharing their time and talents, She
indicated on October 30, 2004 the Ramsey County League of Local Govemment was having a
meeting on diversity and housing at the New Brighton Family Service Center at 6:00 p,m. She
statcd she believed this would be a good meeting for Councilmembers to attend,
Mayor Aplikowski adjoumed the Regular City Council Meeting at 8:15 p,m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, September 27, 2004 at 7:00 p,m. in the Arden
Hills Council Chambers,
8
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~
~~HILLS
DRAFT
CITY OF ARDEN HILLS, MINNESOTA
COUNCIL SPECIAL WORK SESSION
MONDAY, SEPTEMBER 13. 2004, 8:20 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
Those in Attendance: Mayor Aplikowski, Councilmembcrs Grant, Larson, Rem, and Holden,
John Shardlow, DSU; Jeff Knutson, Rehbein Companies; Michelle Wolfe, City Administrator;
and Scott Clark, Community Development Director.
Clark stated to the representatives of CRR, lnc, that the Interim Agreement would not be
discussed. The Council did meet with staff regarding the same at the 5:30 p.m, work session and
staff was directed to continue negotiations,
Jolm Shardlow presented to the City Council the same presentation that was made to the TCAAP
Master Advisory Panel on August 26, 2004. The topics covered were the results of the visual
preference survey, a recap of past comments on the various concept maps, the logic behind
developing a single frame\'iOrk plan (circulation, open space, enviromnental considerations, etc.)
and the preliminary framework plan, The purpose ofthis presentation was to keep the Council
informed of progress to date and no action or additional direction was given,
The second item was the result of the September 3, 2004 meeting between John Shardlow and
Frank Palko, Regional Project Manager for MnDOT. The purpose ofthe meeting was to discuss
the possibilities of changing the design and functionality of old Highway 10. As relayed through
Mr. Shardlow, Mr. Pafko stated that this roadway was I) a critical link in the regional
transportation system 2) that any major change would cause interchange design implications at
35W and 1,696 that could result in an increased cost of up to $180,000,000, and 3) the Federal
Highway Administration would not fund the iucrease and the City would have to fund any
increase, In the final analysis, Mr. Palko did not believe that any major changes to Highway 10
would occur, However, Mr. Pafko did state that he would support the City's application for
landscaping money to upgrade the roadway and noise walls could be possibly be funded,
The Council's direction was that the City, through whatever mechanism, continue exploring the
options available for changing Highway 10 which includes limitation of speed, a better
understanding of traffic movements and other fact finding, There was also discussion concerning
the Highway 10/CSAH 96 split.
Council's final direction was for staffto not to proceed with any landscaping applications or
other types of treatment at this time but for the City to continue fact finding,
\\Earth\Planning\Misc Filcs\TCAAP\Minutcs-September ] 3,2004.doc
SPECIAL COUNCIL WORK SESSION
SEPTEMBER 13, 2004
---- ._~
2
The last question for the Council was their overall transportation position (TCAAP,35W-
Highway 10) as being discussed by a multi-City Task Force, The Council elected not to make a
decision for six weeks in order to gain a better perspective on outstanding issucs.
The work session adjourned at 10:00 p.m,
Respectfully Submitted, Scott Clark - Community Development Director
Beverly Aplikowski, Mayor
Michelle Wolfe, Administrator
.
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,..
I
~
~ILLS
City of Arden lIiIls
.
m Request for COIUleil Action
Murtuza Siddiqui ~
Dept.: Finance
Council Mtg, Date: September 27. 2004
Final Action Needed By: September 27, 2004
- Prepared by:
Council Action Request:
Review and Approve Consent Agenda Item 3,A. - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3.A. - Claims and Payroll
Advisory Commission Action:
Commission
Date
Planning
e Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
D Resolution (No. )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Payroll and Claims Reports
Financial Implications:
Payroll #19 Total Cost $60,565.44
Claims Total $831,484,02
Administrator/Staff Comments:
~
Agenda Item ~I~~~
i+''1'/l'.'''';,CO'
Claims & Pavroll
Budgeted Amount:
Actual Amount:
Funding Sour<:,e:
Action
Not Applicable
,t-jot,'\ppli<;;"bIEl"
_--.f'.Jot applicalJle
Page 1 of 1
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PAGEIOF3
CITY OF ARDEN J[JLLS
ACCOU:>ITS P A YAHLE CLAIMS REPORT
TO HE APPROVED AT 119/27104 COUNCIL MEETING
CL.\IlHS PAID SINCE LAST COCNCIL J\JEETlNG (09/13/04)
1;,',I::CK.:DA1'E::!:: '~ENPOit . . ::::=: :;: ::: :::: ':::':::: ::: f >~~iJtiNt :':1:: ::~~~~iENj~S: .
25593 09/14/04 Aml Construction Comranv, Jne 495,596.25 Pav #2-2004 PIvfP
25594 09/] 4/04 Kraus-Anderson 87,491.97 final Pa\.'-Waterrnain Imnrov-Cumminps Pk Drive
25595 09/14/04 MCBuilders.lnc 123)34.08 Pay #I-PMTV Pk Pavilion
25596 09/14/04 Acclaim Uenefit; 457.53 FSA Reimbursement 9/10/04
25597 09114/04 DS Productions 6163.64 CC Chambers-S.....eakers1Receiverilnstall
25598 09/]4/04 Sam's Club 1,742.61 CH- TableslChairs/Sunnlies
25W9 09/]4/04 Xcel Ener[<\' 1,861.30 Elcctric/GasService
25600 091l5/04 E-Z RccvdulP lnc 5,248.00 Curbside ReevcJil1!!
25601 09/]5/04 Met Council Environmental Services 46,58733 Waste Water Service
25602 09/]5/04 Health Partners 622.05 Dental Insurance
25603 09/15104 Corporate F>mrcss 1,]99.17 Office Sunnlies
2)604 09/2010.1 ArrO\v\vood Resort 316.32 IlldQin9 9122-9/25"t1NGFOA~Siddiuui
I Subtotal - Paid Claims 770,620251
Paid Claims
819,744.76
Add Unpaid Claims, Page 3 ~
11739.26
Total Accounts Payable Claims
for Council Approval, 09/27/04-
831,484.02
Note: (:hccks forllopaid daimstotaliJlg $625,397_13 were mailed September 14,2004
after approvilJ at the September 13, 2004 Council Meeting They were check numbers
25545-25547.25592
*Exp, Related to TCAAP Pmject.
..""~i.o<,"",,, ..,..bI..,',;",,'
PAGE20f3
CITY OF ARDEN HILLS
ACCOU"TS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 119/27/04 COUNCIL MEETING
PAID CLAIMS REGISTER:
.CK# :::I-:()C:J)ArJ<::T: YE!'iP.OR:::'. ',,'..J :~r.:1.@Nt:;::t:: :COMMItN:tS~:::...
25605 09/20/04 MNMutua[Life 272.40 Lifelnsurance
25606 09/20104 Northwestern Collcl!c 137.50 Bldg Rcnta[-Neio-hborhood Meetiw' 9/29/04
25607 09120104 XcelEner::<v 2,745.42 Electric/GasService
25608 09/20/04 Cemstone ProducLs Co. 12802 Ucart RentalJMix
25609 09/20/04 Davies Water Efluinment 227,55 Utility Maint Sunolies
25610 09/20/04 Frattallones Hard\vare 119.54 Shon Sunnlies
25611 09120/04 Gopher State One Call 212.75 AUpusl Service
25612 09120/04 Grainger, Inc 35.1] Shon Sunnlies
25613 09/20/04 KaLhAutoParLS 59.34 License Lamns/Be]ts
25614 09120104 uaQue of l\.1N Cities ]0,00 Snow Plow/Streets Workshon-T. Moore
256]5 09/20104 Leapue of rvlN Cities ]5.00 Conference-Safctv # 1-5J
'/5616 09/20/04 Midwest Asnhalt Comoration 376.70 Road Reoair Materials
25617 09/20/04 Postmaster-St. Paul 500,00 Business Renlv Account-Permit #1962-Elcctions
25618 09/20/04 Shoreview City of 105.19 Rcimbursement for Trin Exnense
25619 09/20104 TU.O.F. I.oca149 240 00 Union Dues
25620 09/20/04 Gknwood Ino-lcwood 76.04 $nrinp\vatcr
25621 09/20/04 Acclaim Benefits 246.35 F$A Administration
25622 09120104 Biffs,lnc 442.80 Portable Toilets
25623 09120/04 Certified Laboratories 1041.43 Maintenance Sunnlies
25624 09/20/04 United Rentals. 91.25 Enuin RentaVParts
25625 09120/04 Ramsev Count\-. 2408400 Maint Fee--RCPWF 2004
25626 09120/04 North Mctro Insncctions, Tnc 2,532.40 AUllust Electrical Insnf'-{'tions
25627 09/20/04 Gritz, Jackie 60.17 Milea2e/Exoense Reimbursement 8/21-9/10/04
25628 09/20104 Waldoch Snorts 46.42 10 #8 Renair
25629 09/20/04 Bill's Rental Center 44.45 8 HP Tiller Rental
25630 09/20104 Diamond VoPe! Paints 591.93 Yellow Paint/Glass DeadslLine Laser
25631 09/20104 Diesel & ImTX>rts AutofTruck Svc ]26.66 JD Tractor #8 Renair
25632 09/20/04 Eleanor Madsen 32.00 Refund-Flag football
25633 09/20/04 A-I Contract Cleanino- 1,315,28 CH-Cleaninp
25634 09/20/04 Accurate Press Inc 2,732.27 News1ctterslBu~iness Cards/Res Directories
25635 09120/04 Aid Electric Corporation 225.15 Renair Emerpencv Lip-htinp
25636 09/20/04 Animal Control Services 477.38 DoPlCat Enforcement-AIJP
25637 09/20/04 Aramark Uniform Service 3690 CH-Rup' Cleaninv
25638 09/'10/04 Cemstone Readv Mix Ine [27.19 IJcart RentaIlMix
25639 09/20/04 Ha2:en, Christensen & Mcllwain 894.20 PerrY Pk Shelter Prof $vcs R/31/04
25640 09/20/04 Hellerrers, Peter 19.88 Mileal!:e Reimbursement 7/28-8/27/04
25641 09/20/04 Holstine, Elaine 34.00 Refund-Pre Basketball
25642 09/20/04 Johnson, Schawn 54.17 Mileal!:e/Exnense Reimbursement 9/14/04
25643 09/20/04 Kennedv & Graven 360.00 Rochon DisDute
25644 09/20/04 T.avvrence, Man: 63.00 Refund-Pre Basketball
25645 09/20/04 Schafer Comraetim: 767,05 Refund-MeLer DeDosit less Water Charo-e
25646 09120/04 SRF Consultinl?: Groun, Ine 1903,30 . TCAAP ProfSvcs 6/30/04
25647 09/20/04 T okle Insneetions, Tne 76.80 Electrical Insoections-Aul?:.ust
25648 09/20/04 Tolhert, Am\' 34.00 Refund-Pre Basketball
25649 09121/04 Affinitv Plus Federal Credit Union 3,013.87 Second Sentember PaYroll
25650 09121/04 IC!\.1A Retirement Tmst-457 2,OJ9,01 Second Sentember Pavroll
25651 09/2] /04 Mn Child SunDort Payment Center 37064 Second 5entcmber Pavroll
I Paid Claims ~ P<\Ie:C 2 49,12451 I
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CITY OF ARDEN IIILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/27/04 COUNCIL ~1EETlNG
UNPAID CLAl\lS RF.GISTER :
1I 739.26
1l,739
. Prepared by: PH @
Dept.: Comm. Dev,
Council Mtg, Date: 9/27/2003
Final Action Needed By:
9/27/2003
~
~JIILLS
City ot Arden Hills
Request for Council Action
Agenda Item :'Ii:,.;:jki~
~
Bethel Dormitorv - minor chanQes to SUP
Budgeted Amount: $0,00
Actual Amount: $0.00
Funding Source: $0.00
Council Action Request:
Consider increasing the height of the building to 52 feet for a stair access to the roof (overall building
height to remain below 43 feet). and allowing a decrease in new landscaping by 49 caliper inches,
Staff Recommendation:
Approve the request to increase the height of the building to 52 feet for the stair access to the roof (the
overall building height to remain below 43 feet), and allow the decrease in new landscaping by 49 caliper
inches,
Advisory Commission Action:
Commission
Date
Action
Not
Not
. Supporting Documents (which are attached to this Action Form):
[g] Memo/Letter:
Staff Report to the City Council, September 27, 2004
Staff Report to the City Council, March 29, 2004
D Resolution (No, )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
[g] Other:
Plans, photos, and narrative submitted by the applicant
City Council Minute Excerpt - March 29, 2004
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
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MEMORANDUM
.
DATE:
September 27,2004
AgendaItem 3.B
TO: Mayor and City Council
FROM: Peter Hellegers, City Planne@
SUBJECT: Case #04-02
Bethel University
Special Use Permit (SUP) Master Plan Amendment / Site Plan Review Changes
- Sophomore Dormitory
3900 Bethel Drive
ReQuested Action
The applicant is requesting approval of two amendments to their Special Use Permit (SUP)
Master Plan; to allow for a minor change to allow for a stair access to the roof and a reduction in .
new landscaping,
Update
At their March 29, 2004 meeting the City Council approved a Special Use Permit Master Plan
Amendment, subject to eleven conditions, that moved a dormitory from the southcrn part of the
campus to the northeast part of the campus and approved the site plan for the dormitory,
Subscquent to that meeting construction has began on the dormitory and Bethel University
discovered two amendments that they would like the Council to approve, The proposed
amendments are:
A. Building Height Amendment for Stair Access to the Roof
At the time that the Sophomore Residence Hall was considered for approval by the
Council, a full stair access to the roof had been removed from the plans in favor of a
ship's ladder access which would provide cost savings. Since that time Bethel University
has discovered that costs would now allow for the full stair access to the roof. The stair
access would provide a safer access to the roof for Bethel staff and service workers, The
additional height required for the stairwell to the roof is approximately 4 feet below the
\\Earlh\Planning\Planning Cases\2004\04-02 Bethel SUP Amendment for dormitory (APPROVED)\09~27~04 CC Report Amending the SUP.doc
Page 1 of2
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height of the chimney/architectural feature approved by the Council. Due to the location
of the dOlmitory, the heavily wooded areas surrounding the building and hill to the
northwest side of the building, the proposed change should not have any visual impact on
neighboring properties,
B.
Proposed I"andscaping Changes
At their March 29, 2004 meeting the City Council approved a landscaping plan that
greatly exceeded the landscaping requirements by demonstrating that the site would
include trees of over 1000 total caliper inches, 800 of that from existing trees where only
259 caliper inches were required, The project architects and landscaping contractors
have revisited the landscaping plans and determined that due to the amount of canopy
from the existing trees and the slope to the northwest of the building, the proposed new
trees would be not likely fare very welL Therefore, a revised landscaping plan has been
submitted which would still provide the required amount of caliper inches for the 2-3"
(130 c,i, where 129,5 c.i, is required) and 3,5-4" (80,5 c.i. where 77,7 c.i, is required)
categories but would rely solely on the existing trees to cover the 4,5-5" (0 c.i, proposed
new trees, 2661.00 c.i. existing trees where 51.8 c.i, would have been required) category.
3,4 Stories
50 % (129.50)
30 % (77.70)
20 % (51.80)
Proposed # of
Caiiper Inches
130 [new trees]
80.5 [new trees]
2661.00 [existinq trees I
Staff Recommendation
Staff recommends amending the Special Use Pelmit to allow the increase height of the building
at the proposed stair to the roofto 52 feet (but maintaining the overall building height as
prcviously approved), and to allow the reduction of new landscaping by 49 caliper inches
(acknowledging the 2,000 plus caliper inches ofcxisting trees which surround the building site),
Attachments
3B-l Plans, pictures, and narrative provided by the applicant
3B-2 March 29, 2004 - Staff Report to the City Council
3B-3 March 29, 2004 - City Council Meeting Minute Excerpt
\\Earth\Planning\Planning Cascs\2004\04-02 Dethel SUP Amendment fOT donnit01Y (APPROYED)\09-27-04 CC Report Amending the SUP.doc
Page 2 of2
. City Council Meeting - September 27, 2004
Attachment 3B - 1
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Sasaki Associates Inc.
64 Pleasant Street
Watertown Massachusetts
02472 USA
t 617926 3300
f 6179242748
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September 15,2004
SASAKI
Mr. Peter Hellegers
City Planner
City of Arden Hills
1245 West Highway 96
Arden Hills MN 55112. 5794
re: Bethel University Residence Hall
Stair Extension to Roof
SA #14540,02
Dear Peter:
On behalf of Bethel University, we would like to propose a improvement to the life safety
provisions of the project by extending the central building stair to the roof. Please ensure
rhat the Council is copied on this proposal in advance of the September 27'h meeting,
As you may recall, the central stair extended to the roof when we first reviewed the project
back in the fall of 2003, As a measure of value engineering in the spring of 2004, the srair
projccrion above the roof was eliminated and replaced with a ships ladder, The value
engineered design \\'as the project that was presented at Council.
At the time of value engineering, the University strongly stared that the first item that
would be restored to the project if cost allowed would be the stair extension to the roof,
The University is extremely concerned about life safety on campus, particularly at this site
that is not directly connected to the main campus infrastructure. While the ships ladder is
an approved means of access by local code and by OSHA, the minimal provision of roof
access for the Physical Plant staff was not acceptable to BetheL The full stair extension to
the roof will provide the University staff and contracted service technicians safe and sure-
footed access.
The project has received approval to exceed the Arden Hills building height limit of35' in
three areas: overall building height, the elevator override, and the architectural
feature!chimney, Extending the central stair to the roof is a projection of 16',0,1/2",
below the maximum height that has previously been granted approval.
The central stair is located on the northwest corner of the building that serves as the 'back'
entry from the north parking lor. The view from the north toward the northwest corner
will be obscured by the preserved canopy of existing trees. The stair extension will be
obscured from the 'main' east entry by both the sight lines from the campus road to the
south and by the significant amount of existing trees coupled with the proposed landscape
plan.
..
f
.
. Sasaki Associates Ine,
.
September 15, 2004
Page 2
It should also be noted that the overall buildiug height has been reduced from the
approved 43',0" (or 8',0" ovet the building height Jimit) to 42'-4".
Every effort possible has been made ro provide a Universiry building rhat is visible only ro
the campus community. The extension of the stair to the roof will provide (ife safety to
U niversiry staff without creating a visual distraction to the Arden Hills community.
Attached to this letter is a technical building section that illusttates the height of the stair
relative to the building and its context, (V.,TO illustrative elevations taken from the site's
northwest corner that compare the appearance of the fac;:adc with and without the stair
extension, and a plan that identifies the location of stair 2 on site.
Please do not hesitate to contact me if you have any questions regarding this proposaL
Sincerely,
~~
David L Damon, AlA
Senior Associate
Enclosure
xc. City Council
Kunkel, Brusman, Carlsen, File 2.6
dd\g;\14 540.02\2.0 mrrespondencel2.6 regagency\l-hdlegers-S[;1ir .doc
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Sasaki Associates Inc.
64 Pleasant Street
Watertown Massachusetts
02472 USA
t 6179263300
/6179242748
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September 15, 2004
SASAKI
Mr. Peter Hellegers
City Planner
City of Arden Hills
1245 West Highway 96
Arden Hills MN 55112,5794
re: Bethel University Residence Hall
Proposal to Revise Caliper Requitements
SA # 14540.02
Dear Peter:
On behalf of Bethel University, we would like to propose a tevision to the required
number of caliper inches based on the significant amount of existing preserved trees on
site, Please ensure that the Council is copied on this proposal in advance of the September
27'" '
meetIng.
Our understanding from the Arden Hills guidelines is to provide a number of caliper
inches based on the gross square feet of rhe project divided by 320 - in this case, the
conservative tequired numbet is 259, Of the 259 caliper inches, 50% (129.5) must be
between 2" and 3", 30% (77.7) must be between 3,5" and 4", and 20% (51.8) must be
between 4" and 5". We propose (0 provide 130 caliper inches of trees between 2" and}"
and 80,5 caliper inches of trees between 3,5" and 4", for a (Otal of 210,5" caliper inches,
At the last Couucil meeting, it was proposed and agreed to that the number of 5" caliper
trees could be limited due to the existing conditions, but the issue of reducing the overall
required caliper inches was not agreed upon. At that time, we used the University survey to
calculate the existing trees on the southeast side of the project, extending from the campus
road north to the access road and found over 800 caliper inches of trees that were over 6"
in caliper size.
Now, with the site excavated and construction underway, it has become obvious that the
exisdng preserved canopy of trees framing the project site is extremely wooded and has an
overabundance oflatge calipet trees, It has also been noted by Mickman, the landscape
contractor, that the proposed planting schedule is very dense and will likely tesult from
loss of trees due to both overplanring and from large caliper trees planted on stoped regions
of the site,
Our proposal is two,fold, that fewer trees on this particulat site coupled with smaller
caliper trees will have a greater chance of survivaL
First, \ve propose to allow the existing caliper of inches on site to provide the 4" [05"
caliper requirement, equaling 20% of the totaL This interpretation of the requirements
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Sasaki Associates Inc.
September 15,2004
Page 2
will reduce the requirement by 51.8 of caliper inches, since the existing planting
significantly exceeds aU benchmark requirem.erHs. Based on the University survey of the
site, the full area defined as the scope of wotk represents a total of 2660" calipers
preserved, with each uee having a minimum caliper of 5". It should be nored that this
calculation does not represent the significant forested area to the north and west of the site.
The existing sire is heavily foresred with large trees.
Second, we propose to introduce 2" caliper trees for overstorey conditions in lieu of some
of the 3" and 4'1 caliper trees. The preserved trees will provide instant shade on site,
alleviating the need for large caliper trees. Smaller trees on the west side in particular and
their root systems will adapt to the site better with the slope condition. The smaller (feeS
will also have a better rate of survival than the larger caliper ttees. Smaller trees in the
wetlands will be fast-growing by the nature of their environment.
When completed, the University Residence Hall will provide students a fairly secluded and
extremely wooded environment. The site has instant shade rhat will only be enhanced
through the proposed landscape plan. Reducing the density of the planted landscape will
allow the site to provide an open recreation area for the students living in the Residence
Hall. With the proposed revisions ro the planting approach, the University will continue
to maintain the history of a campus that values the beauty of its natural assets.
Attached to this letter is the landscape plan that was presented to Council in March, a
revised plan that illustrates our proposal described within this letter, site photos that
illustrate the existing site conditions now that the site is under construction, and a plan
thar identifies the location of the photos.
Please do not hesitate to contact me if you have any questions regarding this proposal.
Sincerely,
~~
David L Damon, AlA
Senior Associate
Enclosure
xc: City Council
Kunkel, Brusman, Carlsen, Zhang, file 2.6
dd \g: \ 14540.02\2.0 co crespo ndence \2.6 regagency\l- he liege r~-cali JleIs.doc
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PROPOSED REVISION
PLANT liST
ALL PLANT MATERIALS SHA\.\. Be OF TOP QUALITY SPEC,MENS.
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De6du..,u~ Shade Trees
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F;> , Fr{J~jt'1u'i peons:<lvofl'co '" co'.,
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f3 , Froxinus penrll'.lyl'llln;CO , 112" cOI.,
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Shadb'ow Ser.,..iceberry 8&8 MULTl-STt;M, , STEMS MIN,
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ChokeChe"y 8.. MULTI-STEM, , STEMS MIN.
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PS S Pinus strollus '" cal.,
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Aedosier Dogwood ,., MVLTI-STEM, J- STEMS MIN.
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AT EX,STING WPLN...O ;',REA
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PLANT LIST
ALL PLANT MMCRI!I,LS SHALl_ 8E OF TQP QUALITY SPECiMENS
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EXISTING TREES TO SAVE (within the Scope of Work)
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MPL 29 Aeer ". ," NORTHEASr 0' THE BLOC.
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M~t " Ar,er ". 9' i NORTHE,l,ST OF Ti-![ BLDG.
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MPL . A,~ " II' ^' E..'STINC \\'ETlI\NCI ARE~,
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MPL , Aw ". 12" wf.sr QF Pr<(,fJOstl} F'AF~K'NG LOTI
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MPL J A,~ ~n. ,,' .A, EX!STING Wr.n,AND A~f.A
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spec
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Co(torlwood
~._~..""." ~.~.~.._.-..,," -,~.~"".~
COT , POl'ul;J5- ". 11" ^' EXISTING WE TLAND .d.RrA
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_._fi'"_""_'",~,,, _.~- :;'.3';~""--- -_.~.~... "'<"""--~
COT , POOull.t!l " NORTH or 1He: 3lDC
Cottor'lw~od
-~--"...~"..~..~ .~--"._-. .....,.- .,-,~
COT , Popul\J5- .,. :4" AT EXISH,G Wf1tANO AREA
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SLCH I P'''''l.l11 " i ,," 1
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:;lIo\G',"-"'\lCl~\:JIIS\an\oa-O.,
. City Council Meetin2 - September 27, 2004
. Attachment 3B - 2
.
~
~~HILLS
MEMORANDUM
.
DATE:
March 29, 2004
Agenda Item 6.C
TO: Mayor and City Council
FROM: Peter Hellegcrs, City Planner
SUBJECT: Case #04-02
Bethel College
Special Use Permit (SUP) Master Plan Amendment / Sitc Plan Review
- New Sophomore Dormitory
3900 Bethel Drive
Requested Action
The applicant is requesting approval of an amendment to their Special Use Permit (SUP) Master
Plan, a Site Plan review, and height variances of 8-17 feet to allow for the eonstruelion of a new .
4-story dormitory on the northeast portion of the campus.
Update
Subsequent to the March 3rd Planning Commission meeting, the applicant submitted a revised
planting schedule which included additional caliper inches of trees. The 10tal caliper inches on
the revised planting schedule include some of the plant malerials cun-ently on site. This is
consistent with the requirements for Landscape Plans as stated in Appendix A (Landscape Plan,
B, 7) of the Zoning Ordinance as shown below:
Plant materials existing on a site at the time of development or expansion of structures,
may be used as a credit against the requirements of these landscape regulations; the city
Council shall determine the extent of the credit allowed, based on an evaluation of
species, size, location, quality of existing plant materials and the consistency with the
intent of these regulations.
While the total caliper inches have increased to meet the City's overall caliper inch standards, the
minimum percentages of trees in various size ranges do not meet the City's standards. A table
comparing the City's standards and the proposed percentage of trees in various size ranges is
listed below.
Page 1 of4
.
\\Earth\Planning\Planning Cases\1004\04-02 Bethel SUP Amendment for dom1itory (APPROYED)\03-29-04 CC Report.doc
e
.
.
lir'lnches
4.5" B 5.0"
Re
3-4 Slories
30 % (77.70)
20 % (51.80)
50 % (129.50)
Proposed # of
Caliper Inches
0.00 - 154.00
13.5.00 - 15.00
153.00 - 309.00
The revised planting schedule has been attached for Council's review.
In addition, it appears that since this is a Special Use Permit (SUP) and not a Planned Unit
Development (PUD), the proposed building height would require variances. The approximate
huilding heights were outlined in the staff report to the Planning Commission; however, the
hardship requirements were not discussed at the March 3,d meeting. This was likely due to the
confusing nature of the SUP Master Plan, where master plans are common to PUDs and do not
require hardship findings. Heritage Hall which has a very similar design received a 7' 8" height
variance from the 35' foot maximum. The new sophomore dormitory would require a variance
of 8'for the height of the majority oftlle building (2'6" of which is parapet walls), a variance of
11.5' for the height of the elevator penthouse, and a variance of 17' for the architectural feature
at the internal comer of the east side of the building. The variance hardship criteria findings,
with staffs interpretation of the hardship shown in bold text, are listed below for Council's
revIew
1.
Whether the circumstances for which the variance is requested are unique to the
property. Yes, there is only one other college property (Northwestern) in the City
of Arden Hills which could claim a similar hardship. However, Northwestern
College is located in a R-I zone whereas Bethel College is located in a B-1 zone.
Whelher granting the variance would be in keeping with the spirit and intent of the
City's Zoning Code. Yes, granting of the variances does not appear to be
inconsistent with the City's purpose and intent.
Whether the property in question can be put to a reasonable use without the granting
of a variance. No, without granting of the variance the applicant would need to
build a building with a larger footprint which would conflict with the City's
requiremeut for landscape lot area.
Whether the hardship was created by the property owner. No, the dormitory was
already approved in a different location on the campus and would've also
required a height variance.
Whether granting the variance will alter the essential character of the neighborhood.
No, the impact on surrounding properties would be limited as this dormitory is
proposed for far northeastern part of the campus. The impact of a height
2.
3.
4.
5.
\\Earth\Planning'J'lanning Cases\2004\04-02 Bethel SUP Amendment for durmitory (APPROYED)\03-29-04 CC RepofLdoc
Page 2 of4
variance would most likely be noticed from the east where the height
requirement is relatively consistent with the height of the proposed dormitory.
e
Plan nine Commission Findines and Recommendation
At their March 3, 2004 meeting the Planning Commission reviewed this case and recommended
approval subject to the following conditions:
I. The applicant shall continue to abide by the conditions of approval as stated in the
approved Special Use Permit (SUP) and Master Plan and the subsequent SUP
Amendments.
2. The applicant shall permanently maintain the 60-foot clearance around the entire
building.
3. Building Permit Plans shall be submilled to the Building Official a minimum of two (2)
weeks before the planned start of construclion.
4. No construction shan begin before plans arc approvcd by the City of Arden Hills'
Building Official.
5. Revised utility, grading, drainagc, and erosion control plans shall be submitted to the City
Engineer for approval prior to the issuance of a building permit. (See the City Engineer's
Ictter dated February 13,2004 [all ached] forrecommended changes).
6. Standpipes shall bc required in the proposed dormitory.
7. The applicant shall verify the location ofthe F.D.C.
8. The F.D.C. shall be located wilhin 150 feet of a fire hydrant.
9. The applicant shall submit a landscape performance bond or other surety for 125% of the .
cost of materials and installation valid one full year from the date of installation prior to
the issuance of a building permit.
10. The applicant shall submit a revised landscape plan and planting schedule to comply with
City Landscape standards (Zoning Ordinance, Appendix A) which shall require approval
of the City Planner prior to the issuance of building permits.
II. The applicant shall obtain all necessary permits from the Rice Creek Watershed District,
MPCA, and other governmental entities. Copies any such permits should be provided to
the City.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. lfthe City denies the petitioners request,
".. .it must state in writing the reasons for the denial at the time it denies the request"
4. Table for additional information.
Deadlinc for Aeencv Actions
Page 3 of4
.
\\Earth\Planning\PJanning Cuses\2004\04-02 Bethel SUP Amendment for donnitory (APPROVED)\03-29-04 CC Report.doc
e
.
.
The City of Arden Hills received the completed application for this request on February 9, 2004.
Pursuant to Minnesota State Statue, the City must act on this request by April 10, 2004 (60 days),
unless the eity provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
- !.ttaeBmeHts
Planning Commission report - Mareh 3, 2004
Plmming Commission minute excerpt - Mareh 3, 2004
Revised Planting Sehedule
Letter from Bruee Kunkel of Bethel College - Mareh 3, 2004
Letter from Bill Brusman of LaSalle Group - Mareh 2, 2004
\\Earth\Plannlng\PlanTJing Cases\2004\04-02 Bethel SUP Amendment for dormitory (APPROVED)\03-29-04 CC Report.doc
Page 4 0[4
. City Council Meeting - September 27 ~ 2004
. Attachment 3B - 3
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
MARCH 29, 2004
6
.
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to approve Planning Case 04-06: MSP Commercial, 3130
Cleveland Avenue; Master and Final Planned Unit Development (POO)
with the conditions as noted in staffs March 29, 2004 report. The motion
carried unanimously (4- I) (Councilmember Larson).
c.
PLANNING CASE 04-02:
SPECIAL USE PERMIT
SOPHOMORE DORM
BETHEL COLLEGE; 3900 BETHEL DRIVE;
(SUP) MASTER PLAN AMENDMENT; NEW
Mr. Hellegers stated lhe applicant was requesting approval of an amendment to their Special
Use Permit (SUP) Master Plan, a Sile Plan review, and height variances to allow for the
construction of a new 4-story dormitory on the northeast portion of the campus.
Mr. Hellegcrs indicated subsequent to the Planning Commission meeting, the applicant
submitted a revised planting schedule which included additional caliper inches of trees. The total
caliper inches on the revised planting schedule include some of the plant materials currently on
site. This is consistent with the requirements for landscape plans. He noted while the total
caliper inches had been increased to meet the City's overall caliper inch standards, the minimum
percentages oftrecs in various size ranges do not meet the City's standards. .
Mr. Hellegers stated the Planning Commission reviewed this case and recommended approval
subject to the following conditions:
I. The applicant shall continue to abide by the conditions of approval as stated in the
approvcd Special Usc Permit (SUP) and Master Plan and subsequent SUP
Amendments.
2. Thc applicant shall penmmently maintain a 60-foot clearance around the entire
building.
3. Building Permit Plans shall be submitted to the Building Official a minimum of two
(2) weeks before the planned start of construction.
4. No construction shall begin before plans are approved by the City of Arden Hills'
Building Official.
5. Revised utility, grading, drainage, and erosion control plans shall be submitted to the
City Engineer for approval prior to the issuancc of a building permit.
6. Standpipes shall be required in the proposed donnitory.
7. The applicant shall verify the location of the F.D.C.
8. The F.D.C. shall be located within 150 feet of a fire hydrant.
9. The applicant shall submit a landscape performance bond or other surety for 125% of
the cost of materials and installation valid one full year Irom the date of installation
prior to the issuance of a building permit. .
10. The applicant shall submit a revised landscape plan and planting schedulc to comply
with city landscapc standards which shall require approval of thc City Planner prior to
lhe issuance of building permits.
.
.
.
ARDEN HILLS REGULAR CJTY COUNCIL MEETING MINUTES
MARCH 29, 2004
7
11. The applicant shall obtain all necessary permits from the Rice Creek Watershed
District, MPCA, and other govemmental entities. Copies of such permits should be
provided to the City.
Bruce Kunkel, Bethel Vice President Student Services, stated this was an important project
for Bethel and was consistent with the Master Plan. Hc noted they had received approval from
the Rice Creek Watershcd District, even though they impacted a small area of the wetland area.
He indicated the building was placed where it was to save a forest of trees. He noted, while there
would be some trees removed, the majority of the trees would remain. With respect to parking,
they would manage the number of spaces given to sophomores to around 150 vehieles. They
would manage that number to the existing parking they had on campus and not pave the entire
campus. He indicated they did not see an impact to traffic or parking with this development.
Councilmember Larson asked how many additional students did they anticipate with this
development. Mr. Kunkel replied he assumed it would bring the enrollment somewhere to
2,850 students, which would be approximately 200 additional students. He indicated in the
foreseeable future, their goal was to keep the enrollment under 3,000 students.
Councilmember Grant thanked them for minimizing the amount of traffic coming into campus
with this proposed development. He asked if there would be signage on the building. Mr.
Kunkel replied they would not have sign age on the building, but the building would be seen
from Hamline Avenue. However, it was still a heavily wooded area.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve Planning Case 04-02: Bethel College, 3900 Bethel
Drive, Special Use Permit (SUP) Master Plan Amendment and site plan
subject to the eleven conditions of approval as listed on staffs report to
the City Council dated March 29, 2001. Also, approve the height
variances of 8 feet for the overall mass of the building height, 1.5 feet for
the elevator penthouse, and 17 feet for the architectural feature. The
motion carried unanimously (5-0).
D. RESOLUTION NO. 04-29, APPROVING SIGN LOCATION ON NORTH
SNELLING
Mr. Moore stated in the fall of 2003, the Operations and Maintenance staff installed a "Local
Traffic Only" sign on the west side of North Snelling Avenue, 25 feet south of the North Heights
Lutheran Church entrance. The purposc of this sign was to help rednce the flow of traffic on
North Snelling A venue after events/services held at North Heights Lutheran Church.
Mr. Moore indicated that thc Ramsey Connty Sheriffs Department had notified the City that
they will not enforce this signage until the City Council approves its placement/installation.
Mayor Aplikowski asked whal "Local Traffic Only" means. Mr, Parrish rcplied only residents
or visitors to a resident were allowed to drive through thc neighborhood.
e
~
.f,,~HILLS
City of Arden Hill..
Request for COlUlCil Action
Prepared by: Schawn Johnson
Dept.: Administration
Council Mtg. Date: 9/27/2004
Final Action Needed By:
9/27/2004
Agenda Item~,;y
2004 General Elections
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Review and Approve Consent Agenda Item 3.C.-Appointing Election Judges for the 2004 General
Election
Staff Recommendation:
Approve Consent Agenda Item 3.C.
Advisory Commission Action:
Commission
Planning
PTRC
Date
Supporting Documents (which are attached to this Action Form):
. D Memo/Letter:
.
[8J Resolution (No. 04-52)
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Not Applicable
AdministratorlStaff Comments:
Action
Not Applicable
Not!<JlQllc:~b1e_
f'J"tapplicable.
Page 1 of 2
~
~~HILLS
..
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-52
RESOLUTION APPOINTING ELECTION JUDGES
FOR THE 2004 GENERAL ELECTION
WHEREAS, the City of Arden Hills is dependent upon and appreciative of citizen
assistance for its election process and,
WHEREAS, the Arden Hills 2004 General Election Judge appointments consists of
individuals recommended by the City Clerk with the approval of the majority of the City
Council.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Council do hereby
approve the following appointments for 2004 General Election Judges: Carol Abrahamson; .
Kathy Bridgeman; Diane Bronson; Susan Canine; William Canine; Karen Cloutier; Heane
Cook; Barbara Engel; Becky Erickson; Betty Erickson; Larry Erickson; Beverly Flaherty;
Georgene Gillespie; Carolynn Granquist; Ken Granquist; Jane Hagedorn; Perry Hedberg;
Kathleen Haglund; Pamela Hanson; Marilyn Hathaway; Vicki Henkel; Andrew Holewa; Joan
Jones; Demlis Johnson; Lisa Johnson; Rita Johnson; Kevin Keenan; Shirley Koosmann; Julie
Krenn; Raymond Kreps; Delores Kroll; Evelyn Lawyer; Gerald McCauley; Margaret
McCauley; Lucia Miklas; Janet Nelson; Kathy Nelson; Rowena Ochiagha; Jim Otto; Kayton
Palmer; Marilyn Palmer; David Perrizo; Clarence Peterson; Diane Phillippi; James Quitter;
M'lrtha Roy; Lyle Salmela; Steven Scott; Cathy Soldner; Ted Stamos; Elizabeth Stenglein;
Judith Tekautz; Frances Thelen; Wes Thompson; Margaret Thor; Kenneth Yeager; Donna
Young; Mary Zimmerman
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 27TH DAY OF SEPTEMBER, 2004.
Beverly Aplikowski, MAYOR
ATTEST:
.
Michelle Wolfe, CITY ADMINISTRATOR
\\h:'1h\'\dmi'"l\CounciIIResolutions\2004\04-52 A Resolution Appointg Elet::lion Judges for the General Election.doc
,
~
'l'\.~!1ILLS
City of Arden Hills
lli~(luest for COUIlcil ~.\ction
Agend~ Item~;~
Ramsev County EmerQencv ManaQement Services
Budgeted Amount:
Actual Amount:
Funding Source:
41 --
Prepared by: Michelle Wolfe-
Schawn Johnson
Dept.: Administration
Council Mtg. Date: 9/27/2004
Final Action Needed By:
9/27/2004
Council Action Request:
Review and Approve Consent Agenda Item 3.D.-Resolution to Particpate in the Ramsey Counly Hazard
Mitigation Planning Process
Staff Recommendation:
Approve Consent Agenda Item 3.0.
Advisory Commission Action:
Commission
Date'
Action
Not Applical:lt,,-
Not Applicable
Not applicable
Planning
PTRC
. Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
[2J Resolution (No. 04-53)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendalion:
DOther:
Financial Implications:
Not Applicable
Administrator/Staff Comments:
.
Page 1 of 2
\
~
~~HILLS
-.
CITY OF ARDEN HILI~S
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-53
RESOLUTION TO PARTlCPATE IN THE HAZARD MITIGATION PLANNING
PROCESS
WHEREAS, the County of Ramsey Division of Emergency Management and
Homeland Security is participating in the all-hazard mitigation planning process as
established under the Disaster Mitigation Aet of2000, Pub. L. No. 106-390; and
WHEREAS, the Act requires all counties and municipalities to develop and maintain
all hazard mitigation plans either independently or on a county-wide, multi jurisdictional
basis; and
WHEREAS, such plans must be well integrated and coordinated to account for the
fact that hazards in one jurisdiction impact on other nearby jurisdictions; and
.
WHEREAS, the Act establishes a framework for the development of an all hazard
mitigation plan; and
WHEREAS, the Act as part of the planning process requires public involvement and
local coordination among neighboring local units of governments and businesses; and
WHEREAS, the plan must include an implementation and maintenance process
including plan updates, integration of the plan into other planning documents and how the
County will maintain public participation and coordination; and
WHEREAS, Ramsey County Division of emergency Management and Homeland
Security has indicated its willingness to coordinate these efforts should the municipality so
desire; and
WHEREAS, the draft plan will be shared with all municipalities, the County Board
of Commissioners and the State of Minnesota Department of Public Safety, Division of
Homcland Security and Emergency Management for coordination of state agency review and
comment on the draft; and
.
\\E<Jrlh\AdminICounciIIResolutionsI2004\04_53, Approving a Hazard Mj~gatiOi1 Planning Process.doc
I
.
.
..
WHEREAS, final approval of the all-hazard mitigation plan will make the
municipalities and the County eligible to receive Hazard Mitigation Grant Program (HMGP)
project grants; and
WHEREAS, lhis resolution does not preclude the City of Arden Hills rrom preparing
its own plan in the future should it desire to do so; Therefore Be It
RESOLVED that the City of Arden Hills supports the countywide all hazard
mitigation planning effort, and, be it further
RESOLVED that the City of Arden Hills wishes to join with the County in
preparing and maintaining the plan and recognizes that the final plan will apply within the
City of Arden Hills, and, be it further
RESOLVED, that the City of Arden Hills requests that the Ramsey County Division
of Emergency Management and Homeland Security coordinate all hazard mitigation
planning efforts for the City of Arden Hills in the future.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 27TH DAY OF SEPTEMBER, 2004.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle Wolfe, CITY ADMINTSTRATOR
\\Earth\Admin\CounciI\Rcsolutions\2004\04-53, Approving a Hazard Mitigation Planning Process_doc
Ramsey County
Division of Emergency Management &Homeland Security
Judson M. Freed, cncp - Director
50 W cst Kellogg Boulevard
Suite 913 RCGC-West
St. Paul. MN 55102
(~. ,
i .. ,.~ ~f
,__~.1)
Tel: 651-266-1020
Fax: 651-266-10] 9
C:'-"}
vt.i -
8 2004
Michelle Wolfe
1245 West Highway 96
Arden Hills, MN 55112
CITY Of /\~~DE~J \ ilLLS
Tuesday, September 7,2004
Dear Ms. Wolfe,
As you are by now aware, the Disaster Mitigation Act of 2000 requires every county and
community in the nation to create a pre-disaster mitigation plan. The Act states that such
an effort "reinforces the importance of mitigation planning in both pre and post-disaster
situations, and emphasizes planning for disasters before they occur." These plans must be
coordinated with neighboring communities, and must address a myriad of possible
hazards such as extreme temperatures, infectious diseases, karst, precipitation, severe
summer storms and tornadoes, wild and forest fires, technological hazards, and of course,
terrorism and domestic preparedness_ The plan is due to the federal government on or
before November 1,2004.
There is a planning committee currently assessing the risks to Ramsey County, and to
decide what our major focus areas should be. The committee is comprised oflocal public
safety officials from throughoul the county, as well as public health, IT/IS departments,
private businesses, airport officials, and local emergency managers.
Public meetings will be held in September to allow the public to review and comment on
the draft version of the plan. Public Safety Sensitive info will be withheld from public
versions of the plan. In addition, committee members, public safety members, and others
have completed a survey of areas of concern. A similar survey for the public is on our
website.
It seemed logical, given the requirement that the plans be well coordinated, that a single,
countywide planning document be developed. The Division of Emergency Management
and Homeland Security, being charged with developing the mitigation plan from the
County's perspective and having a full time staff member dedicated to the process, took
the lead on lhis concept and has begun this multi-disciplinary, cross jurisdictional
planning process.
We invite you to join with us in this effort. The Division will coordinate and handle the
writing, editing, and approval processes - as well as coordinate thc required meetings,
conduct required research and due diligence. The result will be a single, countywide, all-
hazards pre-disaster mitigalion plan for all of us.
\
.
.
II'
.
.
.
Your mtmicipality is certainly free to choose to either join in the multi-jurisdiction plan
or develop your O\vn independently (as St. Paul has done). Your jurisdiction may also opt
to not develop a plan at all and forgo any future mitigation funds. If any jurisdictions do
opt out, tile countywide plan will still apply to any other jurisdictions that opt in.
If you do opt out oflhe Countywide effort and still wish to remain eligible for disaster
mitigation funding should an emergency occur, your municipality will need to creatc an
individual plan that addresses the issues lhat affect your area and the neighboring areas,
cven if those issucs originate solely in your jurisdiction. We believe that this would
represent a significant duplication of effort, but will of course support you in any way we
can.
Rather than that, we invite you to adopt a single plan for the entire County. This seems
the most prudent and cost effective manner of complying with the Act. It is the approach
most other counties in the nation have taken.
To streamline the process, I have attached a sample generic draft board action request. I
understand that this may not directly match tile format and language you require,
although we have run it past our attorneys and several of your peers. Please feel free to
edit it as needed to meet your community's needs.
As always, we consider ourselves to be an adjunct to your own emergency management
and preparedness efforts, and hope that this activity will be only one of an ongoing
number of possible areas for cooperation across the county. Ifmy office can answer any
questions or be of any assistance in the effort, please contact us. Our Mitigation Officer is
Ms. Krysta Reuter. Ms. Reuter can be reached at 651-266-1015 or by email at
krysta.reuter@co.ramsey.mn.us. Finally, we have scheduled several public meetings on
mitigation planning lhis month. Please join us at these meetings as we go forward
together to savc lives, property and money by working to prevent tomorrow's disasters
today.
Sincerely,
Director
.
~
~JllLLS
City at Arden Hills
Request for Council Action
Prepared by: MAW
Dept.: Admin
Council Mtg. Date: 9/27/2004
Final Action Needed By:
9/27/2004
.'-'>"'\)
Agenda Item IiI
Announce and Schedule Closed Session to Review Performance of the
City Administrator
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding."ource: N/A
Council Action Request:
Announce the Performance Evaluation for City Administrator Michelle Wolfe and schedule said closed
meeting for Tuesday, September 28 at 7:30 a.m.
Staff Recommendation:
Announce the Performance Evaluation for City Administrator Michelle Wolfe and schedule said closed
session for Tuesday, September 28 at 7:30 a.m.
Advisory Commission Action:
Commission
Date
Action
Not Applicable
Not applicable
_ Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
-
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
DOlher:
Financial Implications:
N/A
Administrator/Staff Comments:
Per Minnesota Statue Stalute, a public body may close a meeting to evaluate the performance of an
individual subject to the public body's authority. The following must be done to use this procedure: The
public body must identify the individual to be evaluated prior to closing the meeting. In addition, before
closing the meeling, the Council must state on the record the specific grounds permitting the meeting to
be closed and describe the subject to be discussed. At the next open meeting following the closed
meeting, the PUblic body must summarize its conclusions regarding the evaluation.
Page 1 of 1
/'
- Prepared by: Muriuza Siddiqui
Dept.: Finance
Council Mtg. Date: September 27, 2004
Final Action Needed By: September 27, 2004
~
~HILLS
City of Arden nills
Request for Council Action
?"'ili!Wif;A
Agenda Item ~<fc1!J.fu
S1'!db"';~
2004/2005 Assessment Policv Task Force
Budgeted Amount:
Actual Amount:
Funding Source:
i
Council Action Request:
Review and approve the revised scope of work of the Assessment Policy Task Force.
Staff Recommendation:
Approve the revised scope of work of the Assessment Policy Task Force.
Advisory Commission Action:
Commission
Date
Action
Not Applicable
Notl\pplig"tJlll
Not applicable
I
Planning
e Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
o Resolulion (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
DOlher:
Financial Implications:
Administrator/Staff Comments:
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Page 1 of 1
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'1'\~HILLS
MEMORANDUM
-
DATE:
September 21, 2004
Agenda Item 6.A.
TO: Honorable Mayor and City Council
:FROM: Murtuza Siddiqui, Finance Direclor/Treasurer 'Yv\~
SUBJECT: 2004/2005 Assessment Policy Task Force - Revised Scope of Work
BACKGROUND:
In 2003, the Assessment Policy Task Force was established. At the February 9, 2004 City
Council meeting, the Council appointed the following members to the Assessment Policy Task
Force.
Assessment Policy Task Force Members:
e
. Gerald Garski
. Bill Gillies
. Andy Holewa
. Raymond McGraw
. Charles Stoddard
. Iim Holden
. David Grant, council liaison
. Gregg Larson, council Jiaison (alternate)
. Murtuza Siddiqui, staff liaison
~
The original purpose of the Assessment Policy Task Force was to review the existing
Assessment Policy and to study alternatives and forward its recommendation to the Council.
The Task Forcc completed its task and the Council adopted the 2004 Assessment Policy on
September 13, 2004.
DISCUSSION:
As the Task Force was considering and evaluating various assessment methodologies and
options, they started to discuss what tbe city can do to preserve and prolong tbe life oflhe
existing streets to minimize the special assessment (cost) burden on the residents. It was
discussed that huge vehicles, such as school buses and trucks cause a considerable amount of
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Memo
City Council
2004/2005 Revised Scope of Work - Assessment Policy Task Force
page 2
wear and tear on the roads. It was indicated that a number of neighborhoods are served by three
to four different refuse haulers. Often one hauler is in the neighborhood to serve only one or two
residences, thus driving through a number of streets to get to their destination and causing the
wear and tcar to the city streets.
Sincc the Assessment Task Force worked on the assessment issues and subsequently revised the
Assessment Policy, it seems logical that they unde11ake the task of evaluating and assessing the
refuse hauler issues as lheir trucks make a significant impact on the streets.
The revisedpurpose and scope of the Task Force is proposed to be as follows:
. To study the impact of heavy duty vehicles on the city streets.
. To review serviccs provided by various haulers.
. To review their reputation and pricing structure.
. To consider contracting with a limited number of haulers to serve the entire city.
· To draft a recommendation to the Council, outlining its finding and a course of action.
The Task Force will meet as often as necessary to accomplish this task, but it is anticipated that
they may be ablc to accomplish their task in four to five meetings ovcr the period of next two
months. The outcome of their final meeting will be a recommendation to the Council for their
review and consideration.
RECOMMENDED ACTION:
Staff recommends that the Council approve the revised scope of work of the Assessment Task
Force.
)
CITY OF ARDEN HILLS
2004/2005 ASSESSMENT POLICY TASK FORCE
SCOPE OF WORK (REVISED)
.
Assessment Poliev Task Force Members:
. Cierald Ciarski
. Bill Ciillies
. Andy Holewa
. Raymond McCiraw
. Charles Stoddard
. Jim Holden
. David Grant, council liaison
. Ciregg Larson, council liaison (alternate)
. Murtuza Siddiqui, staff liaison
Revised Purpose and Scope of the Task Force:
. To review the impact of heavy duty vehicles (trucks & buses) on city slreets.
. To review services provided by various haulers.
. To review their reputation and pricing structure.
. To consider contracting with a limited number of refusc haulers to serve the entire
city.
. To drall a recommendation to the Council, outlining its finding and a course of
action.
e
The Task Force will meet as often as necessary to accomplish this task, but it is
anticipated that they may be able to accomplish their task in three to four meeting over
the period of next two months. The outcome of their final meeting will be a
recommendation to the Council for their review and consideration.
fI
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Prepared by: SC
Dept.: CD
Council Mlg. Date: 9/27/2004
Final Action Needed By:
9/27/2004
~
~HILLS
City ofAI-dcn Uills
.
Request for Council Action
Agenda Item :6a
,l"",b.,<
Authorizinq UP to $10,0000 for City Hall Roof Testinq
Budgeted Amount: $0.00
Actual Amount: $10.000.00
Funding Source:
,
Council Action Request:
Staff is requesting Council authorize up to $10.000 for roof testing. The results of the tesl. which will
include identifying the problems and solutions, will be used as part of the City's arbitration
Staff Recommendation:
Authorize the expendilure as written.
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not
Not
... Supporting Documents (which are attached to this Action Form):
. [g] Memo/Letter:
9-23-04 from David Scherbel
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
$10,000 reimbursement will be requested as part of the arbitration
Administrator/Staff Comments:
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Page 1 of 1
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~
EN HILLS
MEMORANDUM
DATE:
Agenda Item 6B
September 23, 2004
TO:
Mayor and Council
Michelle Wolfe, City Administrator
FROM:
Dave Scherbel, Building Official
SUBJECT:
City Hall
Overview
City Hall continues to experience watcr intrusion through the building's roofing system. Two
areas of the building have experienced leaking since the building was built almost three years
ago. Most recently, thc lobby ceiling has leaked four times this year. Once during a prolonged
rain fall this spring and last week during a rainfall that was more than two inches. Water during
the last rainfall actually leaked in three areas of the ceiling simultaneously. The other two times
the ceiling leaked, was when staff conducted water tests, after the contractor had done some
repairs and stated that the ceiling had been fixed. The water tests conductcd by staff verified that
the roof had still not been repaired.
The other area that has experienced leaking has been in the Council conference room and
hallway ceilings. While that area has not experienced any leaking this year from rain, it has
leaked twice this year during a prolonged water test. These water tests were also conducted after
the contractor had stated that the necessary repairs had been completed. The area above the
council conference room appears to leak during extended periods of a wind driven rain.
Due to the fact that the two remaining areas of the City Hall have been leaking ever since the
building was built almost three years ago, and the failure of the contractor to make thc correct
necessary repairs, staff recommends the City obtain a special testing/inspcction company to
conduct water leak testing to first, substantiate that the areas in question do in fact leak
(recommended procedure for arbitration), do destructive investigation (remove stone and
building materials), to determine the exact cause of the leak, and finally prepare a report
detailing the water tcsting procedure, findings, and cause of the Icaks, and to makc
recommendations on how best to repair thc leaks.
Staff has received two quotes from companics that specialize in the above proccdures. Those
companies are "Inspec" and "Architectural Tcsting." Both companies quoted a "not to excecd"
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Memo to Mayor and Council
September 23,2004
Page 2
amount for their services. One has also included an approximation of the amount required to do
the destructive testing with a masomy and drywall contractor.
Staff has determined that Architectural Testing's not to exceed quote, after comparing as best as
possible, is approximately half ofthe amount ofInspcc's quote. Staff had requested and checked
references for Architectural Testing. Those checks have bcen favorable. A resume has also been
included from Architectural Testing.
Requested Action
Authorize staff to contract with Architectural Testing to do the leak investigation with a "not to
exceed" amount of $5,000. In addition authorize staff to hire the necessary contractors to
eomplcte the testing with an estimated amount of $5,000.
Staff wishes to remind the City Council that the above amounts are only to dctermine location
and cause of the leak, and to make recommendations on how to repair the leak. Staff will then
come hack to the Council with additional estimates for the repair work.
\\Earth\Building\l\1emos\Cith Hall water testing.doc
/
~NSPEC, INC.
.
5801 Duluth Street
J\1inneapolis, IvlN 55/122
Ph.763-546.3434
Fax 763-54680(j9
Suite420
55) West Layton Ave
!\lihv.aukee, W1 5320/
Ph.414-744.6962
Fax414-744-698!
.
VI/.<...tvJnspf'crom
Engin('(Ting 8:
~ Architc(-luraJ
~f'rvice.',' f(xroo!s,
h'JtcrprooHng,
pJvements. and
huiltling f'xtcriOTS.
RECEIVED
AUG 2 Ii 2004
CITY OF ARDEN HillS
August 20, 2004
Mr. Dave Scherbel
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
RE: Proposal for a Leakage Investigation at
Arden Hills City Hall
Arden Hills, Minnesota
Dear Mr. Scherbel:
Thank you for your interest in our services. As requested, we are providing a
proposal to furnish engineering services to perform a leak investigation, exterior
wall test openings, and expert witness testimony for the leakage at the chimney
and roof-level exterior walls above the east conference room of the City Hall in
Arden Hills, Minnesota.
PROJECT DESCRIPTION
Arden I1ills City Hall construction was reportedly completed in 2001. We
understand that Icaks near the chimney and cast conference room have occurred
since construction. The City of Arden Hills has performed leak testing and thc
contractor has performed additional work at both arcas, however, leakage
continues.
SCOPE OF SERVICES
LEAK INVESTIGATION
The leak investigation engincering services with respect to the chimney and the
roof-level exterior walls above the east conference room walls would include:
I.
2.
3.
4.
5.
Review of the original building drawings.
Field verification of the exterior walls.
Leak testing the exterior walls.
Engineering analysis.
Report preparation.
Arden Hills City Hall
August 20, 2004
Page Two
.
The results 0 f the leak investigation will be presented in a report, which will summarize the
visual observations, recommend remedial repairs, and probable construction costs. The report
will include a sketch and photographs of the pertinent observations and details.
The leak investigation is estimated to take two days at each location with two staff for a total of
36 hours. The leak investigation will require openings to be cut into the ceiling drywall near the
chimney and adjacent wall. Therefore, scissors lift rental and drywall contractor assistance will
be necessary. INSPEC, INC. will be responsible for the scissors lift rental and coordination with
your drywall contractor. The scissors lift rental will be invoiced by INSPEC, INe. as a
reimbursable. The drywall contractor will invoice the City of Arden Hills directly.
EXTERIOR WALL TEST OPENINGS
The exterior wall test openings and engineering services with respect to the chimney and the
roof-level exterior walls above the east conference room walls would include:
"
.).
4.
Two exterior wall test openings at the chimney.
Two exterior wall test openings at the roof~level walls above the east conference room.
Engineering analysis.
Supplementary report preparation.
.
I.
2.
The exterior wall test openings are estimated to take one day with two staff for a total of 18
hours. The exterior wall test openings will require openings to be cut into the masonry at the
chimney and above the east conference room and rebuilt. Therefore, masonry contractor
assistance will be necessary. INSPEC, INe. will be responsible for the masonry contractor
assistance and coordination. The masonry contractor assistance will be invoiced as a
reimbursable.
EXPERT WITNESS TESTIMONY
If necessary, we will provide expert witness testimony. Preparation, depositions, and time in
court will be invoiced at the hourly rates and mileage reimbursement shown on the attached fee
schedule. Expert witness testimony can be provided by Dwight Benoy, P.E. and Pam Jergenson,
CCS, CCCA. The scope of expert witness testimony can be discussed and proposed at a later
date.
fE!i~
We propose to provide engineering services for the scope, equipment, and staff outlined above
for the following fees:
fI
.
Arden Hills City Hall
August 20, 2004
Page Three
Leak Investigation
Scissors Lift Rental
Exterior Wall Test Opcnings
Masonry Contractor Assistance
Reimbursable Expenses
NTE $8,000
Est. $ 700
NTE $4,000
Est. $3,000
Actual cost X 1.1 0
We propose to provide these based on our standard hourly rates and reimbursable expenses. The
reimbursable expenses include mileage, equipment rental, and contractor assistance.
We request that you review this proposal and, ifsatisfaetory, sign this proposal and retum it, or
prepare your standard contract as our authorization to proceed. If you have any questions
regarding any of the above, please contact our office.
Very truly yours,
Accepted By:
City of Arden Hills
INSPEC, INC.
e~~~
Pam Jergenson, CCS, CCCA
Project Manager
By:
Title:
Date:
PJlbmk
Enclosure
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FEE SCHEDULE - FORENSIC AND PRE-PURCHASEIDUE DILIGENCE
/
~NSPEC, INC.
.
5801 Duluth Street. Minneapolis, MN 55422 . Ph. 763-546-3434 Fax 763~.')46-8669
555 West Layton Ave., Suite 420 . Milwaukee. ,(VI 53207. Ph. 414-744-6902 rax 414-744-6981
Engineering & Architectural services for roofs, pavements. and building exteriors,"
Valid November I, 2003 -- October ]], 2004
01
02
03
04
OS
06
07
08
09
10
Principal..........................,......... ...........
Professional Engineer/Registered Architect
Supervisor.... .....................................
Senior Project Manager _.n....u..__.__m....n
Project Manager .........................
Senior Inspector................... .............
Spec Writer...................................
Inspector ..............,.........,... _....................
Drafter......... ................................
Administrative Personnel ....................
................................ ................... ........... $150.00
............ ................ .............................. ... $130.00
.............. ............. ................... ...................... ...... $110.00
................ ................... .............................. .......5110.00
................ .............................................. . $95.00
............ .............. ............ ................................... $95.00
...................................... ................ ................. $85.00
. .................................. ................................................ ................ $85.00
................................ ....................................... ................ . $85.00
...... .................. ............. ...... ........................ ........................ ... ......... .............. ........... $50.00
~fi~I~~1~11~miJll~!t!'l~~~~alIrl~~~~~%(t!l\~lli~ii:~i~~~~1~i~~ffii{~:~\~r~l~w~ffiltJ~\~1~~t
01 Automobile Mileage, per mile ..... ...... $0.47
02 Meals, per day................................... $40.00
03 Per Diem, Meals and Motel, per day$IIO.OO
04 Airfare, Car Rental, Parking. other job relatcd costs.....
OS Infrarcd Camera, per hour .....hu.......................
06Addi tion a1 ProfcssionalorContractorServiccs .h...............
.Aetual cost x 1.10
............. $220.00
..... Invoice x 1.10
01 Personnel Services as in #1 above
02 Built-up Roof Sample Analysis for material quantities and workmanship, per sample...................................................... $105.00
~~ ~~~~eJ~ii ~~~~;t;s:.e;e~;~n~~i~ ~5 f)~re:~~~~e;;;d~~;~h.i];~ ~~ i~;; ~~;~~fb;'~;h~;~:~;~h': ::: ::: :::: :::::;, ;~~~~e
OS Fastener Withdrawal Test .......................... ............................... .......................................................................................... $85.00
01 Built.up Roof Systems
A. Roof Samples
1. Without flood coat or gravel, Jennings Method... .........h....... ........wn...
2. Withoul fiood coat or gravel, ASTM D 3617 (12" x 12") ..............
3. Sampling analysis of BUR, s.urracing inclusive, Jennings Method ................
4. Sampling analysis of BUR, surfacing inclusive. ASTM D 2829......
B. Analysis of Bitumen
1. Softening Point, ASTM D 36.
2. Penetration, ASTM D 5 .....
3. Flash Point, ASTM D 92...
C. Moisture Tests
l. Felt only, ASTM D95 ........... ................
2. Built-up Roof Memhrane. ASTM D 95 .....
3. Thermal Roof Insulation, oven dry method... ...............
D, Mineral Aggregate, ASTM D 1863, Sieve Analysis, ASTM C 136
02 Single-ply Systems
A. Membrane Thickness............. .................................. .
B. Durometer Hardness. ASTM D 2240. ...... ............. ...............
C. Insulation Density.............. .......m...........
D, Ballast-mineral Aggregate, Sieve Analysis, ASTM C 136... .................
03 Pavement Systems
A. Coarse and Fine Aggregate Sieve Analysis, ASTM C 136
B. Course and fine Aggregate \\'ash Sieve, ASTM C (17......
.................... $130.00
..................... $105.00
..... 5300.00
................ . $270.00
...... $65.00
. $65.00
.. ............... ... $75.00
. $85.00
..... $14(l.(KI
......... $60.00
... $55.00
............. $45.00
$50.00
. $40.00
.. $55.00
..$55.()(II
.. 53500
';--"''',~~;'_=',_''''""';=,,=_'"__C''~',",,,,;._.-.''.'''_'''''~c_'''' . "'"'._"'~_v:'" .?,,-.,- _.._" ., '~'.,.. '~.O",,__. ',__
',.P.'T_-'-' "''C,,",,"_''''''-:,,,,,' .-',
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AUG 3 0 2004
R'-C-",""'-N --~
;:~ L" I J ;'~ c;
"-- l..._!.. ~,_...'.
Architectural Testing
CITY OF ARDEN HillS
August 24, 2004
Mr. Dave Scherbel
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
R.E: Exterior Fayade Testing Proposal
Dear Scherbel:
Pursuant to your request we are pleased to furnish you with the following work plan and cost
estimate The scope of our work will include testing and inspection of two primary areas of the
Arden Hills City Hall project.
Area A is on the east end of the building above the hallway and conference room.
Area B is in the west end ofthe building, in vicinity of the fireplace vent.
Both areas have had on-going problems with water leakage. We propose a two-phase test plan:
Phase I -
Reproduce leaks using water spray isolation techniques.
utilizing procedures as oullined in ASTM 2128, "Evaluating
of Bu;lding Walls. "
We anticipate
Water Leakage
Phase II - Based on res liltS of the Phase I work, we anticipate the need to remove some
of the masonry and inspect the details and workmanship utilized in lhe
masonry flashing application.
Upon completion of the Phase I and II work, we will prepare a report summarizing our findings
including a discussion of remedial repair options.
Fees for the work plan outlined herein shall be on a time and materials basis, as follows.
Description
Fee
Project Manager
Lead Technician
Assistant Technician
Expenses
$135 per hour
$90 per hour
$80 per hour
Actual + 10%
849 Western Avenue North
Saini Paul, MN SS117-S245
phone: 651.6363835
tax: 651.6363843
WoNw.archtest.com
" t.
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Mr. Dave Scherbel
Page 2
August 24, 2004
Fees for the services of a masomy contractor as outlined in Phase II are not included in this
work plan. Fees for conducting Phase I work, supervision and direction of Phase II work and
repoli preparation shall not exceed $5,000.
Please indicate your acceptance of the work plan outlined herein by initialing below and
rctul11ing a copy to us. If you have any qucstions, please don't hesitate to contact us.
Sincerely yours,
CHlTECTURAL TESTING, me.
j~~
Daniel P. Braun
Regional Operations
DPB/Jb
ce: 100
Agreed and accepted this ___ day of
,2004.
For: City of Arden Hills
By:_
Mr. Dave Schcrbcl
Purchase Order No.:
I
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SEP-20-2004 15:25
AT I -MN
1 551 535 3843 P.02/03
..
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Architectural Testing
Curriculum Vitae
Daniel r. Braun
1989 - Present
Regional Operations, Archi1ecmral Tcsting, Inc. (ATI)
Responsible for management of ATI's Minnesota, California and Wisconsin regional
offic es
Consult with building owners, architects, contractors and manufacturers on
fenestration (windows, doors, curtain walls, skylights) and exterior facade
performance issues.
Review of shop drawings on commercial construction projects to identify potential
detailing concerns,
Failure investigations of res ideutia I and commercial projects pertaining to air
leakage, water leakage and condensation.
Test, inspect and document sources of water entry in residential construction,
specifically, exterior stucco facades. Familiar with industry-recommended
installation practices relating to nail flange-type windows and the associated flashing
details.
Has provided inspection services during installation of windows, curtain walls,
masonry flashing, air and water seal barriers and other exterior facade systems,
documenting conformance to industry standards and spccifications.
Familiar with the design and construction of fenestration and exterior facade
systems through first-hand testing, research and exposure to the industry.
Has participated at committee level in related industry organizations including
American Architcctural Manllfacturcrs Association eAAMA), Window and Door
Manufacturers Association (WDMA), Insulating Glass Certification Council
(lGCe), National Fenestration Rating Council (NFRC), and Safety Glazing
Certification COWlcil (SGCC).
Participated either directly or supervisory in lahoratory accreditation for the
following independent testing services; Insulating glass, air-water-structural, forced
entry, thermal/CRF, safety glazing, field fenestration testing, Dade County testing,
leBO testing.
849 WE-stern Averlue North
Saint Paul, MN S5117-5245
phone: 651.636.3835
/ax 651636~843
www_ar(hte~t.<om
SEP-20-2004 15:25
RTI-MN
1 551 535 3843 P.03/03
~
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Seven year history in the testing of sealed insulating glass and review of failed
(fogged) insulating glass.
Familiar with the construction methods, manufacturing processes and equipment
utilized in production of the following products: Insulating glass, float glass,
tempered glass, laminated glass, wood and aluminum-clad windows and doors,
pultruded fiberglass windows and doors, vinyl windows and doors, steel windows,
composite metal panel systems, wood preservative applications, pouring and
debridging of aluminum extrusions, aluminum extruding, vinyl extruding, steel and
wood doors, weatherstripping, and curtain wall fabrication.
The above experiences has been gained through product plllnt tours, research and
other rust-hand observations,
Calibrated, inspected or assisted with design offenestration manufacturers' in-house
test equipment for measuring air-water-stJuctura] and forced entry resistance.
Personally tested the performance attributes of hundreds of fenestration and exterior
facade systems.
Familiar with the applicable industry test procedures, certification procedures and
methods of evaluation used for the independent testing services provided by A TI.
e
Have provided expert opinion in testing services to owners, insurance companies
and contractors in disputes over installation, manufacturing and detailing of exterior
facade systems.
Have been designated expert witness and given deposition relating to fenestration
industry issues for anomeys.
February 1997 - Presentation to the Construction Specification Institute (CSI) on the
AAMNNWWDA 10 III.S. 2-97 .. Voluntary Specifications for Aluminum, Vinyl
(PVC) and Wood Windows and Glass Doors. ..
January 1999 - Presentation to a group of national window distribution representatives
on the topic oflaboratory and field fenestration testing.
February 1999 - Presentation 10 A.H. BelU1ett Company on the topic of failure
investigation laboratory testing and field testing.
1988 - 1989 Regional Quality Control Manager, Gypcrete Corporation
Responsible for training and quality control in a seven-state region.
]978 - 1988 Senior Engineering Technician, Twin City Testing Corporation
Fenestration industry-related testing, inspection and consulting services.
-
1976 - ] 978 University of Minnesota
Engineering studies
TOTRL P. 03
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Recent Facade Inspection Projects
Architectural Testing, Inc. has provided technical services on the following projects:
P.fojed:
Ouner:
Architect:
*General Contractor:
Contact:
Project:
Owner:
Architect:
.General Contractor:
Contact:
Project:
Owner:
Architect:
*General Contractor:
Contact:
Project:
Owner:
Architect:
*General Contractor:
Contact;
Project:
*Owncr:
Architect:
Genc....d Contractor:
Contact:
Project:
Owner:
*Architcct:
General Contractor:
Contact:
Project:
*Owner:
Architect:
General Contractor:
Contact:
.. Indicates the affiliatioll of the contact
University of St. 17wmas, Minneapolis, Minnesota
University of St. Thomas
Opus Corporation
Opus Corporation
Mr. Michael Healy Phone: 612-9364544
Minneapolis Heart Institute, Minneapolis, Minnesota
Minneapolis Head Institute
EWER Ar~.hitects
McGough Construction Company
Mr. Tim McGough Phone: 612-633-5673
Ambulatory SelVices Expansion, Minneapolis, ttlinnesota
Abhott Northwcstem Hospitals
EWER Architects
M.A.. Mortenson Company
Mr. GiI Fleischhacker Phone: 612-522-2100
West Publishing. Eagan, Minnesota
West Publishing
Opus Corporation
Opus Corporation
Mr. George Spevaeek
Phone: 612-9364544
MmylaJld Trade Center III
Coakley & Williams
Sargent and Associates
CQakley & Williams
Mr. Robert K. Wengle
r
j.
Phone: 301-345.9749
Tysolts IntematioHal, Vicnna, Virginia
Metropolitan Partnership, Inc.
SJddmore~ O\"vings & 1\ferriIJ
McDevitt & Street
Mr. Carl Hensler
Phone: 202-393-1400
,
,
1-
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2001 I Street, Washingtou, D.C.
Farr Development
Skidmore, Owings & l\-JelTiB
llwmpkins BuHdel's
Mr. Robel"! CurUs
Phone: 202-785-0700
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1/93
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Prepared by: Michelle Wolfe
Dept.: Administration
Council Mtg. Date: 9/27/2004
Final Action Needed By:
9/27/2004
~
~HILLS
City of ArdenlIills
RL'iJuest for COUllcil Action
Agenda Item~~Q
Resolution #04-54 Advocate the Mounds View School District to Keep
Valentine Hills Elementary School Open
Budgeled Amount: $0.00
Actual Amount: $0.00
Funding Source: NA
Council Action Request:
Approve Resolution #04-54-Advocate for Keeping Open Valentine Hills Elementary School
Staff Recommendation:
Approve Agenda Item 6.C.
Advisory Commission Action:
Commission
Plannm1J _
PTRC
Date
Action
Not
Not
Not applicable
a Supporting Documents (which are attached to this Action Form):
. D Memo/Letter:
[3J Resolution (No. 04-54)
o Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Not Applicable
Administrator/Staff Comments:
Mounds View Public Schools recently announced the need to close and repurpose schools due 10
declining enrollments. Members of the City Council feel that the presence of a primary school wilhin the
City of Arden Hills is very important for the community. City Council strongly urges the Mounds View
School Board to consider keeping Valentine Hills Elementary School open and functioning.
-
Page 1 of 2
~
7l'\~ HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-54
RESOLUTION OPPOSING THE CLOSING OR REPURPOSING OF THE
VALENTINE HILLS ELEMENTARY SCHOOL
WHEREAS, the Mounds View School District is facing declining enrollment and its
associated financial impacts; and
WHEREAS, the Mounds View School Board recently announced the need to close
or "repurpose" school building(s) in light of declining cnrollment: and
WHEREAS, the Mounds View Public School District is in the process of seeking
and receiving public input regarding the criteria used for determining which school buildings
to close or "repurposc; and
WHEREAS, the Mounds View School District recently made a presentation to the
Arden Hills City Council on the need for changes and the process that will be used to arrive
at these decisions; and
WHEREAS, among the cities in the Mounds View School district, the City of Arden
Hills is the onlv municipality that has only onc primary school (Valentines Hills Elementary
School) mthin its borders, and has no middle school; and
WHEREAS, the presence of at least one primary school within the City's borders is
absolutely essential and a recognized assct for Ardcn Hills, its neighborhoods, and the
parents and children that reside in our city; and
WHEREAS, the relatively central location of Valentine Hills Elementary School
",ithin the District, and the recent and significant capital investment in the building, will
make it one of the more expensive schools to close or repurpose.
THEREFORE BE IT RESOLVED that thc City of Arden Hills opposes any action
by the Mounds View School District that would close Valentine IIills Elementary School, the
only primary school in the City, or otherwise repurpose Valentine Hills in a manner that
precludes its current function as a primary school; and
\\Earth\Admin\CounciI\Resolutians\20Q4\04-54, Advocating for Valentine Hills Elementary School,doc
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BE IT FURTHER RESOLVED that the City of Arden Hills urges the Mounds
View School Board 10 strongly consider keeping Valentine Hills Elementary School open
and functioning as a primary school.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TIllS 27T1l
DAY OF SEPTEMBER, 2004,
Beverly Aplikowski, MA YOR
ATTEST:
Michelle Wolfe, CITY ADMINISTRATOR
\\Eanh\Admin\CounciIIResol\Jtions\2004\04-54, !\d\loca\ing for Valentine Hilis Elementary School doc
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--A~HILLS
City of Arden Hills
. Request for COlIDCil Action
Prepared by: Murtuza Siddiqui
Dep\.: Finance
Council Mtg. Date: September 27,2004
Final Action Needed By: September 27,2004
Agenda Item I.I~
TIF RefundinQ Bonds
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Review and approve the sale/refunding of the General Obligation Tax Incremenl Bonds, Series 1998A,
issued in 1998.
Staff Recommendation:
Approve the recommended proposal for the sale of the refunding bonds.
Advisory Commission Action:
Commission
Date
Action
Not Applicable
NotA.ppliGa~l"
Not ael'.li.~"ble
Planning
e Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
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Page 1 of 1
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~~ILLS
MEMORANDUM
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DATE:
September 21, 2004
Agenda Item 7.A
TO:
Honorable Mayor and City Council
FROM:
Murtuza Siddiqui, Finance Direclor/Treasurer ~.s
SUBJECT: TIP Increment Refunding Bonds
BACKGROUND:
On September 13,2004, the Council authorized Ehlers & Associates to solicit proposals for the
sale of$2,410,000 G.O. Tax Increment Refunding Bonds. This is refunding ofthe $3,100,000 in
General Obligation Tax Increment Bonds, Series 1998A, issued originally in 1998. The bonds
were issued for the purpose of financing for relocated 14th street improvements and Round Lake .a
RoadlHighway 96 intersection improvements in Tax Increment District No.2. ..
DISCUSSION:
Ehlers & Associates has solicited proposals for the sale ofthe bonds. By September 27, 2004,
Ehlers & Associates will receive proposals (bids) from various institutions. On September 27,
2004, bids will be opened and a tabulation ofthe proposals will be presented. The lowest bid
will be recommended to the Council for approval.
RECOMMENDED ACTION:
Staff requests that the Council approve the recommended proposal for the sale of refunding
bonds.
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~HILLS
City of Al"llen Hills
Request for Council Action
.
Prepared by: TM
Dept.: 0 & M
Council Mtg. Date: 9/27/2004
Final Action Needed By:
9/27/2004
Agenda Item ~i;:1
LexinQton Avenue Reconstruction Proiect
Budgeted Amount: $350,000.00
Aclual Amount:
Funding Source: Water Enterprise Fund and General Fund
Council Action Request:
Approve the Project Development Report (PDR), the Cooperative Agreement PW2004-10 and the Right-
of-Way Plan for the project.
Staff Recommendation:
Staff recommends approve of the Project Development Report. the Cooperative Agreement and lhe
Right-of-Way Plan for the project.
Advisory Commission Action:
PTRC
Date
Action
Commission
Not
e Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
D Resolution (No. )
D Ordinance (No. )
o Engineering Recommendation:
D Attorney Recommendation:
ISJ Other:
Cooperative Agreement, Project Development Report. Project Draft
Financial Implications:
Administrator/Staff Comments:
Jim Tolaas, Project Manger for Ramsey Count Public Works. will provide a brief overvew of the project to
the Council.
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MEMORANDUM
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DATE:
September 23, 2004
AGENDA ITEM 7B
TO: Michelle Wolfe, City Administrator
FROM: Thomas J. Moore, Director of Operations & Maintenance
SUBJECT: Lexington Avenue Reconstruction Project
Backf!round
In the fall of 2003, the Ramsey County Public Works Department informed the City of Arden
Hills that Lexington Avenue would be reconstructed in 2005. The section of Lexington Avenue
that will be reconstmcted is between Cummings Park Drive and County Road 96. The Ramsey
County Public Works has held two informational neighborhood meetings for the Arden Hills
residents impacted by this project. The meetings were held here at the Arden Hills City Hall. In
addition, the Ramsey County Public Works Department has appeared twice before the City
Council to provide updates concerning this project.
e
Tonight, Mr. Jim Tolaas, P.E., the Lexington Avenue Reconstmction Project Manager for
Ramsey County Public Works will provide a brief overview of the project. Major items for
discussion and approval for the City Council tonight will be:
I. Approval of the Project Development Report (PDR) - a PDR is equivalent to an Arden
Hills PMP Feasibility Report where the overall design, impacts and costs are explained.
The City Council can qualify this approval, i.e. change the width of the trail path from
eight feet to six feet.
2. Approve Cooperative Agreement PW2004-1 0 - The Exhibit A to this agreement, mirrors
the cost spread sheet in the PDR. This agreement states that the actual costs will be
adjusted as the final design is completed. Final plans and updated costs for this project
will come before the City Council for final approval in January 2005.
3. Approve the Right-Of-Way (ROW) Plan - Any changes that the City Council chooses to
make in item #1 listed above could have an impact on the ROW Plan. If any changes are
made, Council has the option of authorizing the City Administrator to sign off on behalf
of the City Council, once those revisions are made and resubmitted to the City for _
approval. The purpose of this action would be to eliminate any delay(s) to the project by ..
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Memo
City Council
Lexington Avenue Reconstruction Project
2
having to take the revised ROW Plan to Council again for approval at the October 12,
2004 Regular Council Meeting, thus saving two weeks.
Recommend Council Action
Staff recommends that the City Council review, make any necessary changes and then approve
the Project Development Report, Cooperative Agreement PW2004-1O and the Right-Of-Way
Plan for the 2005 Lexington Avenue Reconstruction Project.
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Ardenhills.PW2004-xx.doc
Agreement PW2004-09
September 22, 2004
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITY OF ARDEN HILLS
Agreement between
the County of Ramsey
and the City of Arden Hills
Ramsey County Account P3167
SAP 62-651-38
Reconstruction of Lexington Avenue
Cummings Park Drive and Highway 96
Attachments:
Exhibit A -- Estimated Cost Participation
Summary
TI-IIS AGREEMENT, by and between the City of Arden Hills, Minnesota, a municipal
corporation, hereinafter referred to as the "City," and Ramsey County, a political subdivision of the State
of Minnesota, hereinafter referred to as the "County";
WITNESSETH:
WHEREAS, the County and the City desire to reconstruct Lexington Avenue between
Cummings Park Drive and Highway 96; and
WHEREAS, this segment of Lexington Avenue has been designated by the Minnesota
Department of Transportation as eligible for fuuds from the County State Aid Highway Account; and
WHEREAS, this segment of Lexington Avenue has been designated as State Aid Project
62-651-38; and
WHEREAS, the subject road segment is located within the City of Arden Hills as well as the
City of Shoreview; and
WHEREAS, a Project Developmenl Report and Right of Way Plan for S.A.P. 62-651-38
showing proposed alignment, profiles, grades and cross sections, impacts and costs for the improvement
of Lexington Avenue, as defined herein have been presented to the City; and
WHEREAS, a preliminary estimate of project costs and "Cost Participation Summary" has been
prepared as Exhibit A to this agreement; and
WHEREAS, the proj ect includes, in addition to other things, grading, paving, concrele curb and
gutters, stonn sewer, bituminous path, turf establishment, and utility adjustments and beltennents; and
PW2004-04- ]
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WHEREAS, the grading provisions require acquisition of celiain right of way and temporary
construction and slope easements prior to construction; and
WHEREAS, the Minnesota Department of Transportation has determined the storm sewer is
eligible for County State Aid Highway funds.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. The County shall prepare the necessary plans, specifications and proposals. Cost ofproj ect revisions
after completion of plans and specifications will be paid for by the party requesting the revisions or
as defined by supplemental agreement. Revisions must be consistent with State Aid requirements
and are subject to County approval.
2. The County shall take bids and award a contract for construction ofthe subject project.
3. The County shall administer the acquisition of all rights of way and easements required for the
constmction ofthe project in accordance with State Aid requirements and all applicable Federal and
State Statutes. The County shall provide initial compensation to property owners for acquired rights
of way and easements. The City will reimburse the County for acquisition costs including
administrative costs accrued by County staff or hired consultant services. with respect to parcels
located within the City of Arden Hills. In the event the City requests work not included within the
original plans, the City will also be responsible for costs for any additional rights of way required.
4. All acquired road rights of way and temporary easements will be in the name of the County, and
parking and other regulations will be controlled by the County. Any right of way acquisition which
cannot be negotiated, will be acqllired through eminent domain proceedings by the County, or
eliminated through design revisions, as determined most appropriate by the County. Costs incurred
by the County due to eminent domain proceedings for parcels located within the City shall be paid by
the City.
5. The County and City shall participate, in principle, on the basis of constmction costs and shares
identified in accordance with the Estimated Cost Participation Summary, attached as Exhibit A and
incorporated herein, except as modified below. It is understood actual costs will be adjusted to
reflect final design elements as submitted to the City for approval at the time of final plan completion
and submission for municipal approval.
6. The County and City shall participate in the costs of storm sewer construction to the extent identified
by the MnlDOT Hydraulics Engineer's Memorandum on storm sewer cost participation percentages.
7. Upon completion ofthe project the County shall own and maintain all storm sewer catch basins,
leads and out falls which are located within County road rights of way and directly serve the paved
pOliion of Lexington Avenue or inlersecting County roadways. The main tmnk storm sewer in the
portion of Lexington A venlle within the City shall be o'Wned and maintained by the City. It is
acknow ledged thallhe County and City of Shoreview support the construction of stonn water
treatment facilities for the purpose of treating drainage from within the proj ect area The existing
pond on the south side of Victoria along the east side of Lexington Avenue will be expanded to treat
additional runoff from Lexington A venue. It is acknowledged that stann water ponds serve a
watershed function. Maintenance and operalions costs associated with the expansion of the pond as
PW2004-04-2
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p'art of this project will be shared by Ramsey County, the City of Sboreview, and the City of Arden
Hills. The City of Shoreview shall have lead responsibility in operations and maintenance needs.
Operations and maintenance cost shares shall be commensurate with each agency's respective
contributing watershed areas, weighted to reflect an appropriate runoff coefficient for the type of
development and/or land use present. The estimated percentage cost shares are 15% County and 0%
City of Arden Hills, and 85% City of Shoreview shall be the basis for sharing cost. Actual cost
shares will be adjusted upon completion of detailed hydraulics modeling during final design.
8. Any utilities or facilities modified or added to those provisions presently made in the plans and
specifications may be incorporated in the construction contract by supplemental agreement and shall
be paid for as specified in the supplemental agreement. Design and construction engineering fees for
additions shall be negotiated at the time of supplemental agreement preparation.
9. The City shall reimburse the County for engineering costs incurred on its share of project design and
administration, as set forth in Exhibit A, as a preliminary engineering fee. Said fee shall be 12% of
item costs for which thc City is responsible for, as detennined at the time of contract award. The
preliminary engineering fee borne by the City on utility betterments shall be 2% of the estimated
construction costs as determined at the time of contract award.
.
10. The City shall reimburse the County for engineering cosls incurred on its share ofproject
construction, as set forth in Exhibit A, as a construction engineering fee. Said fee shall be 12% of
item costs for which the City is responsible for, as determined upon completion of the project, with
the exception ofthose items related to utility betterments. The construction engineering fee borne by
the City on utility bettermenls shall be 2% of construction costs, as determined by final contract
amounts.
11. Throughout project design and construction, the County shall prepare partial cost and payment
estimates for preliminary engineering fees, construction costs, and construction engineering fees and,
at appropriate intervals, notify thc City of its share of the costs for the City's i terns of work. City shall
pay its share of engineering fees and construction costs within twenty-one calendar days of receipt of
County invoice.
12. The City shall pay to the County all additional remaining costs for its share ofthe work upon
notification by the County of the final amounts due to the contractor.
13. All payments by the City shall be to the Treasmer of Ramsey County, Minnesota.
14. City and the County agree to indemnify each other and hold each other harmless from any and all
claims, causes of action, lawsuits, judgments, charges, demands, costs and expenses including, but
not limited to, interest involved therein and attorneys' fees and cosls and expenses connected
therewith, arising out of or resulting from the failure of either party to satisfy the provisions of this
agreement or for damages caused to third parties as a result ofthe manner in which the City or the
County perform or fail to perfOlID duties imposed on each party by the terms of this agreement.
Nothing herein will constitule a waiver oflimitations of liability available at Minnesota Statute
Chapter 466 and other applicable law.
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PW2004-04-3
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.
CITY OF ARDEN HILLS,
MINNESOTA
By:
By:
Date:
Its
Its
THE COUNTY OF RA.L\1SEY
By:
David Twa
County Manager
Date:
Approved as to Form:
Assistant County Attorney
Risk Management
Recommended for Approval:
Kenneth Haider, P.E.
Director and County Engineer
PW2004-04-4
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Estimated Cosl Participation Summary
Lexington Avenue Reconstruction - Cummings Park Drive to Highway 96
SAP. 62-651-38
22-Sep-04
EXHIBIT A
Roadway 1,426,379.00 1,426,37900
Signal System 241,000.00 176,725.00 62,275.00 2,000.00
Storm Sewer 179,080.00 179,080.00
Ponds 7,405.00 7,405.00
Curb and Gutler 127,915.00 82,979.00 22,468.00 22,468.00
Concrete Sidewalk 60,100.00 15,025.00 45,075.00
Median Sidewalk 75,135.00 18,783.75 28,175.63 28,175.63
Bituminous Path 31,000.00 31,000.00
Structural Walls 225,000.00 225,000.00
Modular Walls 76,600.00 19,150.00 21,831.00 35,619.00
Fencing 8,750.00 8,750.00
Traffic Control 20,000.00 17,200.00 1,400.00 1,400.00
. Signing/Striping 10,000.00 10,000.00
Water Main 100,000.00 100,000.00
Mobilization 80,000.00 68,800.00 5,600.00
Total Const.Cost 2,668,364.00 2,286,276.75 195,262.62
Engineerin 640,407.36 548,706.42 46,863.03
191,000.00 113,000.00
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amsey
County
Project
Developement
Report
for
Lexington Avenue
between
Cummings Park Drive
&
County Road 96
RAMSEY COUNTY
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RAMSEY COUNTY PUBLIC WORKS
PROJECT DEVELOPMENT REPORT
For
State Aid Project Number 62-651-38
Lex ington
From
994 feet south ofVictOlia Street and 50 feet south of Highway 96
in the Cities of Shorevicw & Arden Hills
PROPOSED ItvlPROVEMENT: Reconstruction and widening of 0.68 miles Lexington Avenue from
994 feet south of Victoria Street to 50 feet south of Highway 96. The project will include grading,
bituminous surfacing, concrete curb and gutter, medians, stOlm sewer, bituminous trail, concrete
sidewalk, and signal insta11ation at Victoria Street. Left and light turn lanes will be introduced at
intersecting streets The new signal installation at Victoria Street will be interconnected to the recently
installed signal at Cummings Park Drive and the existing signal at Highway 96.
Recommended:
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J es'olaas, P.E.
Project Manager
Ramsey County Public Work
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date
Kenneth Haider, P.E.
Director of Public Works
Ramsey County Public Works
Date
City of Arden Hi11s
Date
City of Shoreview
Date
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3.0
4.0
5,0
TABLE OF CONTENTS
1.0
REPORT PURPOSE ................"'..............................."'.........................."'.
4
2.0
PROJECT LOCATION AND DESCRIPTION .............,..........................
4
2.1
2.2
2.3
Project Location...... ...... ... ...... ..... ...... ........ ....... ......... ........... .............
Existing Conditions. ..... .......... ... ........ ........ .... .... ..... ....... ...... ...... ........
Organization and Agency Participation............................................
4
4
6
PROJECT NEEDIEXISTING DEFICIENCIES .................."'..............,..
6
PROPOSED IMPROVEMENTS ..."'........"'.............................."'.............
7
4.1
4.2
4.3
4.4
Design Standards ..... ...... ..... ........ ........ ........ ........ ........... ............. .....
General Proj ect Description.... ...... ....... ...... .......... ...... ..... ...... ............
Project Funding... .................... ...... ...... ....... .... ...... ...... ......... ........ ......
Proposed Construction Year .............................................................
7
7
9
9
AL TERNA TIVES ..............................................................................."'......
9
5.1
5.2
5.3
Alternative Development Process.... ....... .......... .... ............ ...... ..........
Capacity of Alternative Cross-Sections ............................................
Alternatives. ........ ... .......... ..... ..... ..... ....... ......... .............. ..... .......... .....
10
10
11
6.0 PUBLIC Ai"D AGENCY INVOLVEMENT ........."'................................. 13
6.1
Participation and Communication Program..............
14
7,0 ENVIRONMENTAL IMPACTS
Ai"'D POTENTIAL MITIGATION MEASURES............................."'..... 14
7.1 Parkland ......... .................................................................................. 14
7.2 Historical, Archaeological, and Architectural
Cultural Resources................ .............................................. 14
7.3 Endangered Species .......................................................................... 14
7.4 Right-of-Way and Relocation ........................................................... 15
7.5 Prime Farmlands ............................................................................... 15
7.6 Air Quality ........................................................................................ 15
7.7 Noise ........,............................. ..... ..... ............................................. 15
7.8 Wetlands ....................................................... .................................. 16
7.9 Flood plains................................................ ...................................... 16
7.10 Water Resources and Water Quality............... ................................. 16
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LIST OF FIGURES
Figure 1
Figure 2
Figure 3
Figure 4
Proj eet Location
Existing AUf's
Typical Cross-Sections
Plan layouts (Alternates 2 and 3)
LIST OF APPENDICES
Appendix A
Appendix B
Appendix C
Appendix D
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Accident History
Warrant Analyses -- @Victoriaand @Amble
Cultural Resources Clearance Letter (SHPO)
Rare/Endangered Species and Features Letter (MDNR)
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1.0 REPORT PURPOSE
This Project Development Report has been prepared to provide background information
on the proposed Lexington Avenue construction project in Ramsey County, Minnesota.
The Project Development Report will also allow the Cities of Shoreview and Arden Hills
to concur with thc design parameters. The scope of the Project Development Report
includes the following elements:
. Description of the project and project influence area.
. Need for the project and discussion of alternative transpOliation improvements considered
for the corridor.
. Descriptions of responsible agencies, project manager, and project schedule.
. Environmental and socioeconomic impacts.
. Description of mitigation measures to address the identified impacts.
. Communications with agencies, organizations, and individuals involved in the design and
construction process.
. Description of the environmental review process/schedule and oppOliunities for community
involvement and comment.
2.0 PROJECT LOCATION AND DESCRIPTION
2.1 PROJECT LOCATION
The proposed project is located in Ramscy County, Minnesota, as shown on Figure I and
extends from 994 feet south of Victoria Street to 50 feet south of Highway 96 in the
Cities of Arden Hills and Shoreview, a distance of approximately 0.65 miles. The road
will be constmcted on approximately the exisling Lex;ngton A venue alignment. Minor
alignment shifts will be used selectively to accommodate turn lane provisions and to
enhance fit to existing land uses.
2.2 EXISTING CONDITIONS
The existing Lexington Avenue section is 52 feet in width from face of curb to face of curb.
Originally built to physically accOlmnodate four lanes of traffic, the section was striped and operated
as a three lane roadway comprised of one through lane in each direction, one two way center left turn
lane, and paved shoulder areas. Responding to building congestion issues in 2002, Ramsey County in
cooperation with the two Cities re-striped the roadway to provide two southbound through lanes while
maintaining the two way center left turn lane and single north bound through lane. The re-striped
configuration eliminated paved shoulder area. While the Cities and County agreed with the need for
two north bmmd through lanes, the width of existing pavement was not sufficient to accommodate the
additional through lane. Pavement conditions are functional but fatigued. Right of way width is not
sufficient in selected locations for the proposed widening. Average Daily Traffic (ADT) is 19,600. A
summary of key design elements and operational considerations is provided on Page 5 for the in-place
roadway section.
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Design Element
I. Typical section
2. Right-of-way width
3. Traffic (Scc Figurc 2)
4. Accident History
5. Parking
6. Bus Service
7. Corridor Users
8. Posted speed
9. Grade and alignment
10. Land use
a) Private Lands
b) Public Lands (Figure 4)
11. Railroad
12. Waterway Crossings
13. Traffic Signals
'~nu(.
Description
Urban -- two southbound through lanes, one north bound
through lane, and one continuous two way center left turn lane
Width varies between 66 feet and 153 feet
2003 Volumes -- 19,600 2025 Projected Volumcs -- 29,400
See Appendix A
No Parking is postcd along the entire segment
Metro Transit operates thrce routes on Lexington A venue
between Victoria Street and Highway 96.
General public and local commercial services
Posted speed limit of 45mph (70 km!h)
Gently rolling with minor horizontal/vertical curves
the land use adjacent to the proposed project is primarily
residential, with some access to recreational land near Km1h
Lake. Significant commercial uses are found immediately
south along Lexington A venue. The varied land use adjacent to
the corridor reflects the zoning ofthe two municipalities within
the study area.
Cummings Park abuts Lexington Avenue on the west side
opposite Victoria Street. The park area is owned and
maintained by the City of Arden Hills
None
None
Traffic signals are currcntly located at Highway 96, just north
of the project limits and at Cummings Park Drive at the
southem end.
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2.3 ORGANIZATIONS AND AGENCY PARTICIPATION
The following organizations and agencies have participated or will participate in project review and
development for the Lexington Avenue corridor:
. Ramsey County Public Works Department (Lead Agency)
. Ramsey County Board of Commissioners
. City of Arden Hills
. City of Shoreview
. Grass Lake Watershed Management Organization
. Rice Creek Watershed District
. MN Department of TranspOltation
. MN Board of Water and Soil Resources
. MN Department of Natural Resources
. MN Pollution Control Agency
. Minnesota Department of Transportation
3.0 PROJECT NEED/EXISTING DEFICIENCIES
The following discussion describes the deficiencies and needs for the project and is based on the year
2002 conditions ofthe corridor.
Inconsistent with Plans. Lexington A venuc is designated an "A" Minor Arterial but as configured is
inconsistent with the Ramscy County and adjacent Cities' Transportation andlor Comprehensive
Plans. The existing road docs not provide an adequale north-south corridor as shown in the plans.
With continued development occurring in the local conununitics, additional capacity is necessary.
Lack of continuity -- as a north/south corridor through northern Ramsey County. The lane configuration
within this segment is not consistent with through lanes north of Highway 96 or south of Cummings
Park Drive. Lack of signals at Victoria and lack of interconnection with Cummings Park Drive
fosters few breaks in the haffic stream for ingress and egress from intcrsecting streets and entrances.
The facility does not function as an efficient transportation route.
Substandard pavement conditions persist throughout tlie proposed project area -- scoring a 75 out of
100 points on the Ramsey County Pavement Management System. Poor ride conditions, presence of
patches and general pavement deterioration linked to the type ofbituminous "wear" surface used in
its previous reconstruction will continue to worsen. Improved road surface and capacity are required
to support projected traffic volumes.
Drainage problems are relatively minor with the exception of deteriorated catch basin structures (LP-4
design) and a small portion of roadway south of Victoria that cun-enlly discharges directly to Karth
Lake. New catch basins will he constructed and the area of drainage now entering Karth Lake
directly will be routed through expanded pond area southeast of Victoria and Lexington.
Capacity and turning deficiencies pose delays and safety concerns for conidor users. While left turns
are made from lhe relatively protected two-way continuous left turn, traffic progression through the
corridor approaches continuous stream conditions during heavy traffic periods making such om1S
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difficult. "Aggressive" driver behaviors have also become a problem with motorists incorrcctly
using the center-left turn lane as a passing or acceleration lane. Such use undermincs the safe use of
thc lane for turning movements. Right turns mnst he made from a through lane for both north and
south bound traffic -- reducing through lane capacity and also posing potential traffic
conflicts/hazards for both the turning vehicle and through traffic.
Pedestrian and Bicycle accommodations are currently available in the form of an eight (8) foot
bituminous trail along thc west boulevard. However, the path is difficult to get to for Shoreview
residents. Currently, a pedestrian or biker on the east side of the road has to either cross Lexington
without any feature assistance or travel along the east boulevard n0l1h to Highway 96 or south to
Cummings Park Drive, where crosswalks and signal assistance are available. Constructing a
concrete sidewalk on the east side of Lexington A venue will enhance pedestrians or cyclists
traveling north or south along the east side of Lexington. Accommodating pedestrian/hicyc1e uses
helps promote tbe use of alternate modes oftransportation as well as improved safety.
Safety concerns are an important consideration in lhe need for upgrading Lexington A venue. Many of
the deficiencies described above result in increased congestion and traffic hazards. Introduction of
channelization with raised medians, the addition of right and left turn lanes, placement and
interconnection of signals at Victoria, and other design improvements will improve public safety
Lmder existing and future traffic volumes.
4.0 PROPOSED IMPROVEMENTS
4.1
DESIGN STANDARDS
The project will be designed in accordance with Mn/DOT State Aid Standards. All work on this project
will conform to the cnrrent edition of the MnDOT Slandard Specifications for Construction including all
supplemental specifications.
4.2 GENERAL PROJECT DESCRIPTION
The project extends from 994 feet south of Victoria Street to 50 feet south of Highway 96. The corridor
is approximately 0.68 miles long. Figure 3 illustrates the proposed typical cross-sections.
There are many variations in widths along this segment of Lexington A venue in order to inn-odllce tapers
required for right and left tum lane development. Tl1e basic typical section, however, is urban and
similar over the entire length ofthc project;
o Four (4 ) inch curb and gutter along roadside edge
o Four (4) inch curb and gutter delineating center median sections
o Two 12 foot through lanes in each direction (north and south)
o 11 foot turn lanes (light and left), except at Victoria where 12 foot lanes will be required
o Eight (8) foot bituminous path on west boulevard
o Five (5) foot concrete sidewalk along east boulevard
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The following provides a summary of key dcsign clements and rationale for their use:
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Urban Cross Section
The roadway will be an urban section including four (4) inch concrete curb and gutter and upgrading
drainage s1ructures.
Medians (Channelization)
Raised concrete medians provide strong direction to motorists -- helping to keep them in the correct lane
position for both through movements and turning movements. Proper design reduces potential conflicts,
and accordingly, improves overall safety and moves heavy traffic volumes more smoothly. Medians also
have a secondary affect of introducing a visual element within the pavement area that fosters a
perception by the motorist that the roadway is narrower -- thereby reducing motorists tendencies to
speed.
Traffic/Signals
The posted speed limit will remain at 45 mph. Adding the additional n011h bound through lane will
boosr capacity. Introduction of right and left tum lanes so that all h1ll1S occur from a protected position
further boost through lane capacity. Installation of a new signal at Victoria Street along with improved
intersection geometries and interconnection of the signal with recently installed signals at Cunnnings
Park Drive and existing signals at Highway 96 -- will significantly improve safety ease for vehicle
movements at Victoria Street. The signal at this location along with overall improvements to lane
capacity on Lexington will also fostcr better "platooning" of vehicles, in turn creating more and larger
breaks in the traffic stream so that ingrcss and egress from other intersecting streets and driveways will
be safer and easier.
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Bituminous Path/Concrete Sidewalk
The detached, eight (8) foot bituminous path will be recons1ructed on the west side. A new five (5) foot
concrete sidewalk will be cons1ructed along the east boulevard. Initial discussions with the City of
Shoreview considered cons1ruction of an eight (8) foot bituminous path on the east boulevard. Coneems
for encroachment on adjacent parccls and design/clearance requirements for paths lead to the Council
opting for a five (5) foot concrete walk instead.
Stonn Water Ponding
Storm water ponding is currently in place at the south end of the project and also nrrther east in the Snail
Lake Regional Park area. The latter currently receives storm water from the north one third ofthis
segment of Lexington Avenue. The southern two thirds ofthe project flows to existing ponds and Karth
Lake near Victoria Street. It is proposed that a peninsula area in the pond located at the southeast comer
of Victoria and Lexington be substantially removed to enlarge the corresponding storage volume
available for stOlm water treahl1ent. The larger volume would provide some level oftreatment for runoff
currently running directly to Karth Lake and also offset water quality issues related to additional
pavement area resulting from this proj eel.
Noise Walls
Minnesota Statute exempts County State Aid Highways from State Noise Standards. This is in part a
response to the difficulty in achieving "effective" noise reduclions along roads with multiple access
points. Breaks required for intersecting drives and streets seriously reduces the noise reduction achieved
to the point where standard improvement thresholds carmot bc met. Limited effectiveness coupled with
State Aid funding limitations has resulted in a decision by Ramsey County to not fund noise walls. The
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County is willing to work with communities to incorporate such features, or similar screening
devices(fcncing) into the plan -- where the Connnunity is in a position to fund the wall/feahrre.
4.3 PROJECT FUNDING
The total estimated cost to reconstruct this segment of Lexington A venue, including right of way and
engineering, is $J.5M. The final cost will be determined as project design proceeds. Project funding
will be finalized through the State and local approval process. The following is an estimate of
construction costs:
241,000.00 62,275.00 2,000.00
Storm Sewer 179,080.00 179,080.00 I
Ponds 7,405.00 7,405.00
Curb and Gutter 127,915.00 82,979.00 22,468.00 22,468.00
Concrete Sidewalk 60,100.00 15,025.00 45,075.00
Median Sidewalk 75,135.00 18,783.75 28,175.63 28,175.63
. :Bituminous Path 31,000.00 31,000.00
Structural Walls 225,000.00 225,000.00
Modular Wails 76,600.00 19,150.00 21,831.00 35,619.00
Fencin[L 8,750.00 8,750.00
Traffic Control 20,000.00 17,200.00 1,400.00 1,400.00
10,000.00 10,000.00
Water Main 100,000.00 ~100,000.00
Mobiiization 80,000.00 68,800.00 5,600.00 5,600.00
Total Const.Cost 2,668,364.00 2,286,276.75 186,824.63 __~~,26262
640,407.36 548,706.42 ! 44,837.91 46,863.03
78,000.00 113,000.00
Subject to available f1.mding and required approvals, a contract is scheduled to be let in tbe spring of
2005 and provide for completion ofa11 construction activities by Dccember 1,2005.
Ramsey County's policy seeks to gain approval of design concepts by municipalities before significant
completion of final plans and specifications. The signature of approval signifies that lhe municipalities
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concur with the design parameters establisbed in tbe report. Final design and implementation is subject
to municipal approval.
5.0 ALTERNATIVES
5.1 ALTERNATIVE DEVELOPMENT PROCESS
The necd to reconstruct Lexington A venue has been recognized tor several years. Public meetings
conducted at the time of reconstructing the Lexington AvenuelHighway 96 intersection in 1997
identified serious through lane capacity issues. Equally important, however, was the need to provide
safe hrrning movements for driveway and side street access -- elimination of the center left hIm lane in
order to allow two through lanes in each direction was not considered acceptable. The consensus was
that additional road width was a prerequisite to support additional through lane capacity without loss of
safe left turn provisions. An interim partial improvement was ordered in 2002 to take advantage of the
52-foot cmb-to-curb width. Thc roadway was re-striped to support two south bound through lanes, one
center left turn and one north bound through lane.
Additional public discussions/work sessions resumed in the fall of2003 through summer, 2004. The
following lists dates and locations of public meetings:
. Monday, September 8, 2003 @ Shoreview City Hall
. Monday, September 15, 2003 @ Arden Hills City Hall
. Monday, October 27, 2003 @ Arden Hills City Hall
. Tuesday, December 2, 2003 @ Arden Hills City Hall
. Monday, May 10, 2004 @ Shorcview City Hall
. Monday, May 24, 2004 @ Arden Hills City Hall
. Wednesday, June 23, 2004 @ArdenHillsCityHall
1nree alternatives were considered as part of the public discussion. The baseline "no build" was
summarily dismissed, as deficicneies in capacity and safety would remain uncorrected. Additional
pressure was recognized in the fonn of Ii sing traffic volumes, fueled in part by new development and
redevelopment (ie. Guidant Teclmologies, Inc.) north and south of the corridor.
Two primary alternatives emerged as viable solutions to capacity and safety. Alternative Two (2)
provides for a five (5) lane section -- two through lanes in each direction plus a continuous left hand hlrn
lane. Right turns would also bc adeled at all side streets. Alternative Tlu'ee (3) also provides for two
through lanes in each direction plus right turn lanes at side streets, but introduces raised median
channelization instead of a continuous left hand turn lane.
5.2 CAPACITY OF ALTERNATIVE CROSS-SECTIONS
The capacity of an urban arterial is usually determined by the capacity at signalized intersections, since
these are the locations at which there are also large volumes of crossing lraffic and lhcrefore the through
movement on the arterial is interrupted. The actual capacity at any specific intcrsection will depend on
the geometry and traffic conditions at that intersection. Additional turn lai'1es may also increase the
capacity at an intersection. The typical daily volumes that can be carried on different cross-sections at an
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acceptable level of service assuming signalized intersections are the following:
. Up to 8,000 Vehicles Per Day - 2 lane roadway
. Greater than 8,000 vehicles per day - Add left turn lanes
. Greater than 13,000 vehicles per day - Add right turn lanes
. Greater than 15,000 vehicles per day - Lane configurations are determined by directional splits.
2003 traffic volumes of 19,600 vehicles per day indicate that at a minimum two travel lanes with left and
right turn lanes are needed. Additional through capacity will need to be provided in the future to
accommodate projected volumes of up to 29,400 vehicles per day.
5.3 ALTERNATIVES
Municipal staff and elected officials of both communities and the County reviewed and discussed three
section alternatives:
Alternative 1 - No-Build
The No-Build Alternative includes no upgradcs to the existing corridor other than potential future
overlays on existing pavement. This alternate docs not provide a safe, efficient or consistent north-south
conidor for motor vehicles and pedestrians. Therefore, the No-Build Alternative would not correct the
current deficiencies identificd and is not considered a feasiblc altcrnativc.
Alternative 2 -- Five Lane Section
This section provides for two 12 foot travel lanes in each direction, a continuous 14 foot center left turn
lane, right turn lanes at intersecting streets, concrete curb and gutter, plus a detached eight (8) foot
bituminous path on the west side and 5 foot concrete sidewalk on the east side. Right turn lanes and
limited median features can be added for stronger channelization control at Victoria Street and the
approach to Highway 96. A new signal system would be installed at Victoria Street and interconnected
with signals at Cummings Park Drive and Highway 96.
Alternative 3 -- Four Laue Urban with MedIans
'Ibis section provides two 12 foot travel lanes in each direction channelized with raised medians,
concrete curb and gutter, detached 8 foot bituminous path on the west side and 5 foot concrete sidewalk
on the east side. Left tum lanes and right tum lanes are provided at major intersecting streets. A new
signal system would be installed at VictOlia Sh'eet and interconnected with signals at Cununings Park
Drive and Highway 96.
Discussion
Both Alternatives 2 and 3 provide the additional through lane and tuming movement capacity necdcd in
this corridor. Both would provide acceptable service levels. One advantage Altemative 2 has over 3 is
that it does serve lcft tuming movements to 9 private residences and Chatsworth Street. Those access
points would only be provided right-inhight-out access with the median design. The advantage
Alternate 3 presents over Alternate 2 is in the area of safety -- raised medians provide a physical barrier
thaI acts as a stronger channelization element to heavy traffic streams. Continuous left tum lanes, while
providing functional and flexible access are often used incorrectly by motorists -- common prohlems
being tled to use as a psuedo passing lane or acceleration lane. In the case of projected traffic volumes of
29,600 on Lexington Avenue, those additional access movements to private homes and ChatswOlth
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during heavy traffic periods increases the potential conflict points and accident potential along this
stretch of roadway. Signalization of Victoria Street would provide similar operating characteristics for
either approach. One drawback to Alternate 3 is the width near intersection areas is 4 feet wider --
requiring minor additional encroachment to adjacent properties.
In addition to section design, several residents and the Arden Hi1Js City COlillCil raised the issue oftraftlc
control at Amble Drive. The perception is that a signal would dramatically improve their access to and
from Lexington A venue. Current complaints cite significant delays (several minutes) to access
Lexington Avenue during heavy traffic periods. Many ofthc residents voicing complaints about
difficulty and dclays at Amble expressed a belief that a signal was needed much more at Amble than at
Victoria Street. Both intersections were counted and underwent a warrant analysis (see Appendix B)
Victoria Street easily met four (4) warrants and fits the normal criteria which suggest a signal will
improve traffic flow and safety. Amble street fell well below warrants considered. It is believed that the
improved channelization, significantly greater through lane capacity, and the interconnection of Victoria
signals with Cummings Park Drive and Highway 96 with provide better platooning -- and accordingly
greater breaks in the traffic stream. Breaks should support easier access at Amble. In long term, should
volumes and access ease at Amble prove to be below reasonable expectations, installation of a signal
could be revisited with the new traffic information. As the intersection will be construction with left and
right turn lanes, a signal system could be installed without reconstructing the roadway itself.
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Preferred Alternative
Based on discussions with the public, County and City staff, and City Council members -- Alternate 3
has been selected as thc preferred alternative. This section provides adequate capacity for today's and
projected traffic volumes. It provides stronger channelization and safer opcrations, particularly with
higher traffic volumes expected during the service life of the road.
INTERSECTION OPERATIONS
Cummings Park Drive -- Cummings Park Drive was reconstructed in 2003. A signal system was installed
at that time. The eastbound approach to northbound Lexington Aveuue is physically wide enough to
support a dual left turn but is currently opcrating with a single left turn lane. With the reconstruction of
Lexington Avenue, the duallcft operation will be pul into place.
Victoria Street has been identified by the City of Shoreview and Ramsey County for signalization at the
time Lexington Avcnuc is reconstructed. It is a standard three-legged intersection with the westbound
approach including a left and light turn lane. Signals with Emergency Vehicle Preemption will be
installed and interconnected with Cummings Park Drive and Highway 96. The supporting warrant
analysis is included in Appendix B. East bound traffic from Lexiugton can be adequately served with a
single through lane. Comer radiuses will be increased to better serve large commercial vehicles.
Southbound Lexington will havc a 12-foot single left turn laue to eastbound Victoria. North bouud
Lexington will have a 12- foot right turn lane to eastbound Victoria.
Chatsworth Sh-eet has relatively low traffic volume compared to Victoria Street and Amble drive. Due to
its proximity to those streets, ingress/egress to Chatsworth from Lexington Avenue will be limited to right
in, light out movements. The northhound Lexington right tumlane will be II feet, instead of a standard
12-foot lane, to help contain encroachment to adjacent properties.
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Amble drive serves residential areas both east and west of Lexington Avenue. All movements to and
from Lexington will be allowed. Dedicated right and left turn lanes will be provided for north and south
bound Lexington traffic. Tum lane width will be 11 feet, rathcr than a standard 12-foot width, to
minimizc encroachment to adjacent properties. The approaches to Lexington from east and west will be
widened sufficiently to ensure outbOLmd vehicles can be positioned for right and left movements
simultaneously. Interest in signalizing Amble Drive has been expressed many times by area residents.
However review oftraflic conditions at the intersection do not snpport signalization. A more complete
review of the signalization issue is provided in the discussion section of Section 5.3.
Pleasant View Circle approaches Lexington A venue from the west, serving residential property in Arden
Hills. This intersection is only 800 feet south of the Highway 96 intersection. Accordingly, full access to
and from n011h and soutb bound Lexington presents potential conflicts during heavy traffic penods. The
move presenting the greatest concern is east bound Pleasant View Circle to northbound Lexington. The
accident potential is greater than nonnal points of access. The recommendation being made is to construct
a median cut that does provide for north bound Lexington to west bound Pleasant, but not enable east
bound Pleasant vehicles to left turn to north bound Lexington. Right in/right out movements would be
allowed for southboLmd Lexington traffic. Several residents voiced opposition to the elimination of the
east to north move. However, given the significant complaints of excessive delay and near miss accidents
currently at that location, the County and Cities are recommending the restriction on the basis of safety
and incident management. follow-up requests to consider restricting the movement "only" during rush
hour periods have also been made. Ramsey County's experience with compliance and enforcement issues
pertaining to time based restrictions is not favorable and adoption in this design is not recommended.
Vehicles using entry points hmited to right inlright out movements do have the ability make "u-turns" at
full access intersections north or south of the restricted movement drive/street. Similar operations along
most of the Highway 96 conidor have proven to work efficiently and safely.
6.0 PUBLIC AND AGENCY INVOLVEMENT
6.1 PROJECT DEVELOPMENT REPORT REVIEW
Additional copies ofthis Project Development Report wiU be available for public at Ramsey County
Public Library (Shoreview Branch), Ramsey County Public Works, Arden Hills City Hall, and
Shoreview City HalJ.
Questions about the contents of this Project Development Report and the participation/communication
process should be directed to:
Mr. James E. Tolaas, P.E.
Project Manager
Ramsey County Public Works
3377 Nortli Rice Street
Shoreview, MN 55126
Phone (651) 482-5203
Fax (651) 482-5232
Email: James.tolaas@co.rarnsey.nm.us
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6.2 PARTICIPATION AND COMMUNI CAnON PROGRAM
This project has been developed with the input of property owners, residents and business owners, City
staff and elected officials, and County staff and elected officials. This report and subsequent final design
will be subject to further coordination and approval by the Cities of Shoreview and Arden Hills. The
County will respond to and coordinate with individuals and community representatives throughout the
right of way acquisition and final design process to ensure community input is reflected in fmal
Construction plans. Prior to the onset of construction, notices will be direct mailed to all property owners
in and near the corridor served by this segment of Lexington Avenue.
7.0 ENVIRONMENTAL IMP ACTS AND POTENTIAL
MITIGATION MEASURES
This chapter identifies the environmental impacts of Lexington A venue reconstruction assuming
implementation ofthe Preferred Alternate described in Chapter 5.0. Impacts of the No-Build Alternate
serve as a base condition for comparative putposes. Potential mitigation measures developed to reduce or
avoid the projects negative impacts are also discussed.
7.1 Parkland
Cwnmings Park abuts Lexington Avenue on the west side of Lexington Avenue along the south shoreline
of Karth. Structural wall construction along the southeast edge ofthe Park will cause temporary
disturbance to the park during construction. No long-term affects are anticipated.
7.2
Historical, Archaeological, Architectural and Cultural Resources
State legislation requires governmental agencies to consider their impacts to historic and archaeological
resources before undc'Ttaking a project. The Minnesota HistOlic Sites Act and the Minnesota Field
Archaeology Act rcquire that governmental agencies have a responsibility to protect the physical features and
historic character of properties designated for, or listed on, the National Register of Historic Places, State
Histonc Site Network, or archaeological sites on non-federal public lands. Governmental agencies must
consult with the Minnesota Historical Society to detennine if any such properties exist within a project area,
and the appropnate treatment for those properties, should they be effected.
The State Histonc Preservation Officer has reviewed this project and concluded that no properties
eligible for or listcd on the National Register ofHistonc Places are within the area of potential effect for
the proj ect. See Appendix C.
7.3 Endangered Species
The Mirmesota Natmal Heritage Program (NHP) was contacted to determine if any state listed threatcned
or endangered species are known to exist on or near the site. The data search by the DNR indicated that
there are 23 known occurrences of rare species or natural connnunities within one mile of the corridor.
However, based on the nature and location oflhe proposed project, comments were proVlded only on
those elements that may be impacted by the project. Within that context, only the "Blandings TUl11e" was
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identified. See Appendix D. The County is well versed in the concern for Blandings Turtles and has
recently cooperated with the Department of Natural Resources to provide a barrier and one directional
crossing feature dcsigned to help protect the Blandings population along the north end of Marsden Lakc.
The County will be watchful in its design and construction practices to protect turtles and their habitat.
7.4 Right-of-Way and Relocation
The proposcd project will result in land acquisition adjacent to Lexington Avenue. It is anticipated that
right of way acquisition will be required on 34 parcels along the Lexington -- 34 temporary easements
and 22 permanent highway easements. Two ofthc parcels are commercial sitcs. The remaining sites are
residential.
AuthOlity to expand an existing pond system will be needed from the City of Shoreview who has
jurisdiction over and existing drainage and utility area south of Victoria Street along the east of
Lexington A venue.
All relocation and right-of-way acquisitions will be in accordance with applicable State of Minnesota
statutes and regulations.
7.5 Prime Farmlands
Prime famlland is one of several kinds of important fannlands meeting certain criteria making it well
suited to the production offood, feed, forage, fiber and oilseed crops, as defined by the U.S. Department
of Agriculture (USDA), Nahlfal Resource Conservation Service (NRCS).
A rcview of the 1982 National Resource Inventory (NRl) map indicated the project is entirely within a
delineated urban area, and therefore contains no prime fam1land. This site contains no unique
farmland, nor other farmland.
7.6 Air Quality
An Indirect Source Permit is not required from the Minnesota Pollution Control Agency because
average annual daily traffic (ADT) volumes will not increase by 10,000 or more vehicles pcr day
within ten ycars after completion of the modification project.
7.7 Noise
State Statutes exempt County State Aid Highways from State noisc standards. In response to
financial limitations, Ramsey County will not fund noise wall construction on its County State Aid
Highway (CSAH) System. The County will, however, work with conununities or groups to
incorporate noise walls into construction plans when an outside funding source is available.
Development along Lexington Avenue illustrates the underlying" premise exempting the CSAH
system. Noise barriers are cffcctive only when constructed in continuous segments -- without breaks.
Driveways and access points along this segment of Lexington A venue would preclude construction of
noise walls with sufficient continuity to reach established effectiveness criteria.
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7.8 Wetlands
No natural wetland system will be directly impacted by the proj eel. Part of the storm water runoff from
Lexington A venue will, however, be discharged to an existing stormwater ponds north and south of
Victoria along the east side of Lexington Avenue. Although rrummade, natural wetland vegetation has
been established in this basin. Expansion ofthe existing pond to accommodate the increased volume of
storm water will be provided to treat nmoff from additional pavement area and sidewalk along the east
side of Lexington. Excavation and grading modifications to the pond will impact approximately 0.24-
acre pcrimeter pond area. Restoration of graded areas will reestablish a healthy perimcter plant
community.
7.9 Floodplains
According to the FEMAJFIRM Floodplain maps for the project corridor, lOO-year floodplains are
identified around Karth Lakc. No permanent structure or earthwork will be done within the floodplain
areas. Hydrologic impacts of minor additions to pavement area and construction of a sidewalk on the
east side of Lexington may occur but are considered negligible as the overall drainage area tributary to
Karth Lake is essentially the same. Additional pond capacity will he added to an existing pond area
south of Victoria along thc east side of Lexington Avenue to buffer hydrologic events and treat additional
runoff.
7.10 Water Resources and Water Quality
Thc segment of Lexington Avenue forms the border betwecn the Rice Creek Watershed District and
the Grass Lake Watershed Management Organization (WMO). Under existing conditions, the
northern one third of the project flows northward and carried easterly via storm sewer constructed
along Highway 96, discharging into an existing treatment pond area within the Snail Lake Regional
Park area. The southern half of the project discharges, in part directly to Karth Lake, and also to two
existing pond areas north and south of Victoria Street along the east side of Lexington.
Proposed rcconstruction of Lexington A venue will utilize the existing trunk stonn sewer systcm.
Drainage to the north as cited above was assumed in the design for water treatment along the
reconstructcd portion of Highway 96 in accordance with the requirements of the Grass Lakc WMO, as
addressed in the City of Shore view Surface Water Quality Management Plan (1990). The south two
thirds of the Lexington project will have to meet both Grass Lake WMO and Rice Creek Watershed
District requirements -- as initial roadway discharge is to existing pond areas within the former, but
ultimate overflow [rom those basins is to the latter (Karth Lake).
The Lexington Avenue project will also be subject to the provisions oflhe Minncsota Pollution
Control Agency (MPCA). Erosion control measurcs as suggested by the Minnesota Pollution Control
Agency's Best Management Practices (BMPs), and as required by the NPDES Pcrmits and the local
govcmmental units would be installed to mitigate construction activity impacts. These measures ,vill be
specificd in the contract documents and on the dcsign plans, as applicable.
Proposed Storm 'Vater System
Stonn sewer upgrades will be constl1lctcd as pmi of this projecl. The anginal trunk system will
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remain in place. Impervious surface will increase by approximately 1.1 acres due to consiruction of
turn lanes, median area, and sidewalk on the east side of Lexington.
The stann sewer capturing flow from the north half of the project is cOllilected to the storm sewer
system in Highway 96 is conveyed to existing ponding provided in Snail Lake Regional Park east of
Lexingion Avenue. That treatment basin overflows to natural wetlands adjacent to Snail Lake. The
stonn sewer system serving the south half of this segment will discharge flows to the dual basins north
and south of Victoria Street on the east side of Lexington. These treatment basins overflow to Karth
Lake Otl the west side of Lexington.
Currently a portion of Lexington A venue runoff is discharged directly to Karth Lake. Upgraded stonn
sewer features on the south half ofthis segment will redirect those discharges to ponding on the east
side prior to reaching Karth Lake.
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ACCIDENT SUMMARY 2000-2004
LEXINGTON AVENUE (CSAH 51)
. VICTORIA STREET TO SOUTH OF HIGHWAY 96
LOGPT CROSSING DATE TIME SEV TYPE WEATH SURF DIRECTION
5.57 VICTORIA 6/3/2003 11AM N 2 CL D NB-NB
4/30/2003 12PM N 3 CLD D SB-WB
1/10/2003 9AM N 5 CL D NB-WB
1 0/8/2002 UKN N 2 CLD W NB-NB
4/7/2002 1PM N 5 CLD D WB-NB
2/20/2002 6PM N 1 SN I SB-SB
2/27/2001 7PM N 3 CLD W SB-EB
7/17/2000 7AM N 3 CL D SB-EB
6/8/2000 3PM C 5 CL D NB-WB
4/17/2000 5PM N 1 CLD D NB-NB
5.67 CHA TSWORTH 8/15/2001 9PM N 9 R W NB-SB
1/5/2001 lAM N 1 CLD I SB-SB
5/31/2000 8AM N 5 CLD D NB-EB
5.735 AMBLE DRIVE 12/6/2002 5PM C 1 CL D NB-NB
4/23/2001 3PM B 1 CLD W SB-SB
. 5/26/2004 7AM N 3 CL D NB-WB
5.92 PLEASANT CIRCLE 11/6/2000 7AM N 1 R W SB-SB
6.01 BRIDGE STREET . 12/22/2001 8PM N 1 SN NB-NB
SEV
N=PROPERTY DAMAGE
C=POSSIBLE INJURY
B=NON-INCAPACITATING INJURY
TYPE
1=REAR END
2=SIDESWIPE-SAME DIRECTION
3=LEFT TURN INTO ONCOMING TRAFFIC
5=RIGHT ANGLE
9=SIDESWIPE-OPPOSITE DIRECTION
WEATH
CL= CLEAR
CLD=CLOUDY
R=RAIN
SN=SNOW
S/D=BLOWING SAND & DUST
SURF
D=DRY
I=ICE OR SNOW PACKED
SN=SNOW OR SLUSH
.
APPENDIX A
LOCATION: LEXINGTON AVE AT VICTORIA ST
COUNTY: RAMSEY
REF. POINT:
DATE: 12/2/2001
.
OPERATOR:~9HN .
0.70 FACTOR USED?
POPULATION < 10,OOO?
EXISTING SIGNAL?
~Yes,,,,,,,
No :t~'
No :4",.;:
RAMSEY COUNTY PUBLIC WORKS
\{ fu
Vl
-
T''''
Traffic Services
SIGNAL WARRANTS ANALYSIS
Appl:
Major App3:
Minor App2:
Minor App4: WB
420/630
140/70
MAJOR MAJOR TOTAL WARRANT MINOR MINOR WARRANT WARRANT MET SAME
HOUR APP.1 APP.3 1+3 MET APP.2 APP.4 MET APP.2 MET APP. 4 HOURS
0:00 - 1 :00 53 14 67 / .......... / /
1 :00 - 2:00 20 11 31 / X. c.,; f:iA / /
2:00 - 3:00 10 6 16 / c'\. / /
3:00 - 4:00 10 24 34 / ,; / /
4:00 - 5:00 14 50 64 / L,." \:. / /
5:00 - 6:00 58 214 272 / b;X ','. / /
6:00 - 7:00 122 892 1014 XIX / /
7:00 - 8:00 206 1592 1798 XIX XX c.'.;\. /X IX
8:00 - 9:00 262 1027 1289 XIX :".:':.' /X IX
9:00 - 10:00 284 586 870 XIX :;::. '.' IX IX
10:00 -11 :00 344 396 740 XIX ".. / /
11:00 - 12:00 500 413 913 XIX ,...., /X /X
12:00 - 13:00 514 494 1008 XIX \,;;"." / /
13:00 - 14:00 475 442 917 XIX :: ":, / /
14:00 - 15:00 658 390 1048 XIX /X /X
15:00 - 16:00 910 490 1400 XIX 'i:"",:~ IX IX
16:00 - 17:00 1251 480 1731 XIX ;:t...,:, IX /X
17:00 - 18:00 1294 480 1774 XIX 'i,.,......,..... IX IX
18:00 -19:00 765 . 412 1177 XIX ,....,.::. ':. /X /X
19:00 - 20:00 500 302 802 XIX .....,..: / /
20:00 - 21 :00 406 214 620 XI X:;"".;, / /
21 :00 - 22:00 389 180 569 XI ,.' ",.",;;- / /
22:00 - 23:00 184 82 266 / ;i,. '.e'" "~ / /
23:00 - 24:00 96 38 134 / :.':;.}<; / /
Warrant 1
Warrant 2
Warrant 6
Warrant 8
Warrant 9
Warrant 11
Met (Hr)
o
9
13
2
6
3
.
Required (Hr)
8
8
8
8
4
1
,
Not satisfied
Satisfied
Satisfied, check accident record
Not satisfied
Satisfied
Satisfied
APPENDIX B
LOCATION: LEXINGTON AVE AT AMBLE DR
COUNTY: RAMSEY
REF. POINT:
DATE: 6/23/2003
MAJOR MAJOR TOTAL WARRANT MINOR MINOR WARRANT WARRANT MET SAME
HOUR APP.1 APP.3 1+3 MET APP.2 APP.4 MET APP.2 MET APP. 4 HOURS
0:00 - 1 :00 53 14 67 1 1 1 1
1 :00 - 2:00 20 11 31 1 I I 1
2:00 - 3:00 10 6 16 I 1 I I
3:00 - 4:00 10 24 34 1 I I 1
4:00 - 5:00 14 50 64 1 1 I I
5:00 - 6:00 58 214 272 1 I I 1
6:00 - 7:00 122 892 1014 XIX 1 I I
tfO - 8:00 206 1592 1798 XIX I IX IX
'00 - 9:00 262 1027 1289 XIX 1 I I
:00 - 10:00 284 586 870 XIX I I 1
1 0:00 - 11 :00 344 396 740 XIX I I I
11 :00 - 12:00 500 413 913 XIX I I 1
12:00 - 13:00 514 494 1008 XIX 1 I I
13:00 - 14:00 475 442 917 XIX I I 1
14:00 - 15:00 658 390 1048 XIX 1 1 I
15:00 - 16:00 910 490 1400 XIX I I 1
16:00 . 17:00 1251 480 1731 XIX ~". 1 1 I
17:00 . 18:00 1294 480 1774 XIX I I 1
18:00 - 19:00 765 412 1177 XIX e\' :00. 'i', ge' 1 I 1
19:00 . 20:00 500 302 802 XIX I I 1
20:00 - 21 :00 406 214 620 XI ~- I I I
21 :00 - 22:00 389 180 569 XI ;;1 h I I 1
22:00 - 23:00 184 82 266 I ie: I 1 I
23:00 . 24:00 96 38 134 / ei 1 I 1
.
OPERATOR: JOHN'
0.70 FACTOR USED?
POPULATION < 10,OOO?
EXISTING SIGNAL?
Warrant 1
Warran12
Warrant 6
Warrant 8
Warrant 9
Warrant 11
.
Met (Hr)
o
1
1
o
1
o
RAMSEY COUNTY PUBLIC WORKS
Traffic Services
SIGNAL WARRANTS ANALYSIS
Speed
40
46
W
:30
Lanes
2.
2
Approach Description
Major App1: NIiLEXINGTONAVE
Major App3: SB U':XJNGtClN AVE .
Minor App2: EB AMBLEOR.+ 'PLEASANT CIRCLE
Minor App4: WBAilisloEbR+Cfi'ATSWCll;lTH .
Yes
I No 11
No iti~ ,
420/630
140170
140170
Required (Hr)
8
8
8
8
4
1
Not satisfied
Not satisfied
Not satisfied
Not satisfied
Not satisfied
Not satisfied
APPENDIX B
-~.~
"i(\~;.
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. n I-I
c' ~
_U r'
. ~o 11'11;0.;"11)1',
. II
.' I:' i
iA.J .v-'
iViIf"-Ji'lESOTA HISTORICAL SOCIET'i
I ,'Ii Ii
1{112l2%-61'2
1,'lfJ(I'lf,If_'1/,,'e/
"I. 1'01111. tvrllllll".IJI,j ~r;HJ1
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, .
L_!!.2_~~.._..,;t
I ';f/
FILf t__
Hr. C.P. K.3.chelmyer
Prelimirlnry Design J~llgineer
Department of 'l'r.:1nsport.:1t.Loll
Room 612" - Transportation Building
St. Paul, Minnesota 55155
l)eClr Mr. Kachelmyer:
RE: SAP 62-651-20, Lexington Avenu~-
790 ft. north or Co. Rd P to Co. Rd G2
Ramsey County
HHS ReferrCll File Number: R-43
(PLE;,SE REFER TO THIS NlJi'IEER IN
ALL FUTURE CORRESPONDENCE)
Thank you for the opportunity to re.vietJ and comment on tIle above pro-
ject. It has been reviewed pursuant to responsibilities given the State
Ilistoric Preservation Officer by the National Historic Preservation Act
of 1966 and the Procedures oi the Notional Advisory Council of Historic
Preservation (36CFRSOO).
.
This revie\v reveals the location of no knmvn sites of historic, archi-
tectural, culttlral, archaeological, or engineering significance within
the Clr~Cl of the proposed project. There are no sltc~ in the project
area ,;hich are on the National Register or eligible for inclusion on the
National Register, and, therefore, none ,;hich may be affected by your
proposal.
Again, thc:mk you for your participation
preserve ~Iinnesotats lleritage.
:tJ-
wJ/ l/
tl' Ip ~ i/ '7 /.IcY
Jx :; \,..o-."lJ Jl'P v
1;rJl '".v C/ \'1'
)(,.A I},o ~
1Jtf\ /J ~ ~,/. J.,loJ.rP 0~
Ie ell/- ~o).i"
.\0 h~
~ l~
r 1~
.
in this importClnt effort to
Sincerely,
j~::-:::"r ~cr
State Historic Preservacion Officer
APPENDIX C
, ,
APPENDIX D
.
Minnesota Department of Natural Resources
Natural Heritage5.ililIWAg_ ROSlllrrch Program, Box 25
St. Paul, Minnesota 55155-40_
Phone: (651) 296-7863 Fax: (651) 296-1811 E.mail: sarah.hoffmann@dnr.state.mn.us
September 13, 2004
q~~
James Tolaas
Ramsey County Public Works
3377 North Rice Street
Shoreview, MN 55126
Re: Request for Natural Heritage information for vicinity of proposed Lexington Avenue Reccnstruction,
T30N R23W Sections 22 & 23. Ramsey Countv
. - .
NBNRP Contact #: ERDB 20050206
Dear Mr. Tolaas,
.
The Minnesota Natural Heritage database has been reviewed to determine if any rare plant or
animal species or other significant natural features are known to occur within an approximate one-mile
radius of the area indicated o~'tlie map enclosed with your information request. Based on this review, there
are 23 known occurrences of rare species or natural communities in the area searched (for details, see
enclLlsed database printout and explanation of selected fields). Following are specific comments for only
those elements that may be impacted by the proposed project. Rare feature occurrences not listed below
ilIe n<lt anticipated to be affected by the proposed project.
.
The project area is within a "known concentration" area of Blanding's Turtles (Emydoidea
blandingii), a state threatened species. There are 15 such areas in the state. These areas have
been determined by the DNR to be locations of highest priority for research and management
activities; and are relied upon to maintain the. species' security in the state. Blanding's Turtles
spend much of their time in shallow wetlands (1-3 feet deep), but they nest in open, sandy uplands
up to 1 mile from wetlands. Nesting is in June and eggs hatch in September, at which time young
turtles enter deep wetlands where they over-winter in soft sediments. Factors believed to
contribute to the decline ofthis species include wetland drainage and degradation, development
on upland nesting areas, and possibly collection for the pet trade. In addition, because of the
tendency for Blanding's Turtles to travel long distances over land, they are often forced to cross
roads in developed areas. Many of the records we have of Blanding's Turtles are from turtles
killed crossing roads.
.
For your information, I have attached a fact sheet and a flyer about the Blanding's Turtle. The fact
sheet is intended to provide you with background information regarding habitat use, life history,
and reasons for the species' decline, as well as recommendations for avoiding and minimizing
impacts to this rare turtle. As you will note, there are two lists of recommendations. The tITst list
contains recommendations to prevent hann to turtles during construction work, and is relative to
all areas inhabited by Blanding's Turtles. The second colurrm expands on the first cQlumn, and
contains greater protective measures to be considered for areas known to be of state-wide
importance to Blanding's Turtles. Because your project is within one of these areas, please referto
both list of recommeudatious. The flyer, which should be given to all contractors working in the
DNR Information: 651-296-6157
1-888-646-6367 " TTY: 651-296-5484 0 [-800-657-3929
An Equal OpPorlLII,ity Employer
)~ Prinled 011 Recycled Paper Conwining a
~~ Minimum of IO(k Post-COllsumer W,\ste
, .
.
.
.
APPENDIX D
.
area, contains an illustration and description of the Blanding's Turtle, as well as a summary of the
recommendations provided in the fact sheet.
The Natural Heritage database is maintained by the Natural Heritage and Nongame Research
Program, a unit within the Division of Ecological Services, Department of Natural Resources. It is
continually updated as new information becomes available, and is the most complete sonrce of data on
Minnesota's rare or otherwise significant species, natural communities, and other natural features. Its
purpose is to foster better understanding and protection of these features.
Because our information is not based on a comprehensive inventory, there may be rare or
otherwise significant natural features in the state that are not represented in the database. A county-by-
county survey of rare natural features is now underway, and has been completed for Ramsey County. Our
information about natural communities is, therefore, quite thorough for that county. However, because
survey work for rare plants and animals is less exhaustive, and because there has not been an on-site survey
of all areas of the county, ecologically significant features for which we have no records may exist on the
project area.
The wclosed results of the database search are provided in two fonnats: index and full ..ecord. To
control the release of locational information which might result in the damage or destruction of a rare
element, both printout formats are copyrighted.
The index provides rare feature locations only to the nearest section, and may be reprinted,
unaltered, in an Environmental Assessment Worksheet, municipal natural resource plan, or report'
compiled by your company for the project listed above. If you wishto reproduce the index for any other
purpose, please contact me to,request written permission. The full-record printout includes more detailed
locational information, and is for your personal use only. If you wish to reprint the full-record printouts for
any purpose, please contact me to request written permission.
Please be aware that review by the Natural Heritage and Nongame Research Program focuses only
on rare natural features. It does not constitute review or approval by the Department of Natural Resources
as a whole. If you require further information on the environmental review process for other wildlife-
related issues, you may contact your Regional Environmental Assessment Ecologist, Wayne Barstad, at
(651)772-7940. Thank you for consulting us on this matter, and for your interest in preserving Minnesota's
rare natural resources.
Sincerely,
23>~
Sarah D. Hoffmann
Endangered Species Environmental Review Coordinator
enel: Database search results
Rare Feature Database Print-Outs: An Explanation of Fields
Fact sheets: Blanding's Turtle
H, \Laod P,a).ct, .VlC96\dW9\ROw\1llIe.dWg 9/20/04
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