HomeMy WebLinkAboutCCP 10-12-2004
CounciJrnernbers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
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Arden Hills City Council
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden-hills.mn.us
Mayor:
Beverly Aplikowskl
REGULAR MEETING
Tuesday
October 12, 2004
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable city in which to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. September 20,2004 City Council Work Session
B. September 27,2004 City Council Meeting
3. CONSENT CALENDAR
A. Claims and Payroll
B. Final Payment-Lift Station #7
Rehabilitation
C. Payment Request # 3 for 2004 PMP-Amt
Construction
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There will be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its normal sequence on the agenda.
D. Resolution No: 04-55, Approve City
Administrator's Performance Evaluation
4. PUBLIC INQUlRIESIINFORMATIONAL Public InqnirleslInformational is an opportunity for citizens to
bring to the Council" s attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council, we ask that individuals limit
their comments to three (3) minutes. Written docnments may be
distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
5. PUBLIC HEARINGS
6. NEW BUSINESS
A. County Road E-Bride and Sidewalk Improvements
- RESOLUTION NO. 04-56: Requesting MN/DOT Consideration
of a Cost Sharing Cooperative Agreement for Pedestrian
Improvements to County Road E Bridge Over Trunk Highway 51
B. Agreement for the Economic Development Commission to Prepare an
Economic Development Assistance Study
7. Unfinished Business
A. Guidant Corporation Extension for Addition J
CITY COUNCIL REPORTS
A. Council member Holden
B. Councilmember Grant
C. Councilmember Rem
D. Councilmember Larson
E. Mayor Aplikowski
ADJOURN
WORK SESSION: TCAAP UPDATE
. Review of Draft TCAAP Framework Plan
. Highway 10 Task Force Report
· Interim Development Agreement Status
. National Guard Letter
Arden Hills City Council Agenda
October 12, 2004
Page 2
Greg Brown/Michelle Wolfe!
Tom Moore
Scott Clark
Peter Hellegers
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, SEPTEMBER 20,2004,4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
1.
Call To Order
Mayor Aplikowski called the meeting to order at 4:45 p.m.
Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden,
Lois Rem
Absent: None
Staff present: City Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui;
Operations & Maintenance Director, Thomas 1. Moore; Assistant to the City Administrator,
Schawn Johnson; Community Development Director, Scott Clark
Others present: Steve McDonald, Abdo, Eick, and Meyers; Bob Sundberg, Mounds View
School District; Dan Hoveman, Assistant Superintendent Mounds View School District
Utility Rate Study
Mr. Steve McDonald (Abdo, Eick, and Meyers) presented the City Council with an overview of
the utility rate study. Currently, the enterprise funds for the City are breaking even from an
operational stand point. These projections do not take into consideration future road
maintenance and street reconstruction projects. According to the City's Finance Director, the
existing rate structure is not adequate and will not be able to accommodate future maintenance
projects pertaining to the water, sewer, and storm water infrastructure.
The utility rate study reviewed the City's current utility rates, projected revenues, and
expenditure. This information was compared to eleven other communities in the metropolitan
area. If the rates are implemented per the report, Mr. McDonald reported that on average an
Arden Hills resident that uses 15,000 gallons of water per quarter (during the winter months)
would see an increase of $22.74 on their quarterly water bill. A commercial water account that
uses 120,000 gallons per quarter would see a rate increase of $182.20 per month.
At this time, the City of Arden Hills is considered in the middle of the pack when comparing our
water fates to other neighboring communities. The City's water funds are projected to be in a
deficit by 2008 if the current rates are left in place. The proposed water rate increase would
place the City towards the top of water rates for comparable communities.
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ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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Sewer Rates- .
Arden Hills residents use an average of 24,000 gallons of water per household to operate the
sewer system. This number is rather high in comparison to other communities of similar size.
At the current sewer rates, the City will be operating in a deficit fund balance by 2006.
Storm Water Rates-
On average the storm water residential rates are $8.00 per quarter. At this rate, the City's
funding source would be in a deficit by 2008.
Mr. McDonald noted that an increase in rates is advised to create a positive fund balance for the
future. It is also advised that inflationary factors be considered on a yearly basis when setting the
utility rates. This will avoid large utility rate increases that are passed onto the residents.
In comparison to other neighboring communities:
1. City of Roseville currently has a cash reserve of $18,000 and no debt.
2. City of Shoreview currently has a cash reserve of $3 million. Shoreview currently
bonds for public improvement projects.
Council Member Larson noted that it is very difficult to compare Arden Hills to other
communities because the City handles construction projects differently.
City Administrator Wolfe also noted that Arden Hills has an aging infrastructure and that .
improvement projects will be more costly in the future.
The utility rate proposal considers the sewer and storm water rates as a quarterly standard. The
only portion of the bill that may fluctuate is the water rate. The water rates are based upon the
property owner's consumption.
The proposed rates will also be affected by changes that are made to the CIP (Capital
Improvement Projects).
City Council and staff will continue to review and modify the CIP list. Finance Director
Siddiqui will continue to work with Abdo, Eick, and Meyers to create a final report that will be
presented to the City Council in the near future. The City Council felt comfortable with a target
rate of$18.00 and not the suggested rate of $22.74.
Buildinl! Inspection Position
Scott Clark, Community Development Director, provided a brief overview of the need to
increase the current half-time building inspector position to full-time. The net effect on the
budget is approximately $30,000 (salary and benefits) per year. The salary and benefit
expenditures should be covered by revenues generated through the City. Currently the building
inspector is a half-time position that is shared with the Lake Johanna Fire Department. At this
time, the Lake Johanna Fire Department is looking at converting the existing Fire Marshall
position to full-time. This in-turn would eliminate the job share position between the City of
Arden Hills and Lake Johanna Fire Departmcnt. .
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ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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The primary functions of a building inspector are:
1. Receive and process permit applications;
2. Project inspections;
3. Final inspections;
4. Code enforcement;
5. General inspections.
The City of Arden Hills is a unique metropolitan community in that the City has two major
colleges, corporate campuses, City Hall and the new Ramsey County maintenance facility.
Community Development Director Clark reported the inspectors are completing the routine day-
to-day activities, but the City has approximately 1,200 building permits that have not been closed
out. A new building inspector would be able to assist in the finalizing of any outstanding
permits. It was also noted that Community Development Director Clark and Operations &
Maintenance Director Moore discussed the possibility of using the new building inspector in the
O&M Department if the Inspection Department's work load slows down.
Mr. Clark also reviewed the possibility of hiring a part-time building inspector or sharing the
position with another community. The problem with these two options is that it is difficult to
hire a part-time person in this job market. Typically building inspectors are looking for full-time
employment opportunities. In regards to job sharing with a neighboring community, it is always
difficult to share staff members with other communities that have different ordinances and job
expectations.
The proposed position would be funded by building permit fees collected for the General Fund.
Building Inspector Dave Scherbel noted that the current department is operating reactively and
not proactively. It is very difficult to follow-up on outstanding permits and plan reviews when
you are operating in this manner.
Council Member Grant asked if there would be any union issues if the new building inspector
was asked to complete O&M related activities. It was recommended that a Memorandum of
Understanding be discussed with the City and the Local 4gers.
City Administrator Wolfe noted that it may be difficult to find a qualified building inspector in
this job market.
Members of the City Council would like to see the City pursue a full-time building inspector in
the near future.
School District Update
Mounds View School Board Member Bob Sundberg gave a presentation to City Council and
staff discussing the topic of closing and repurposing of area schools. The presentation covered
the following topics:
1. Mission of Mounds View Public Schools;
2. Financial Projections;
3. Enrollment Projections;
4. Decision Making Process for Repurposing Schools;
ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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5. Criteria Used in this Process;
6. Community's Role in Helping to Inform our Decision Making.
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Mr. Sundberg noted that in order to ensure that Mounds View students are offered the best
education at an efficient cost, the school board is considering the closing or repurposing of
existing school and learning centers throughout the district. The school district is experiencing
problems with declining enrollment and less state funding. The declining population in the
Mounds View School District is a result of fewer births in Ramsey County, an older population
base, and more school options for parents and children. Other school districts that are
comparable to Mounds View School District are also experiencing declining enrollments and are
considering the option of closing or repurposing schools.
The impact of these changes will result in schools that have larger enrolhnents, attendance area
changes, and transportation route changes for a number of students in the district. The following
criteria has been created by the Mounds View School District to determine which schools should
be repurposed:
1. Neighborhood Cohesiveness;
2. Geographical Balance;
3. School Feeder System;
4. Potential Cost Savings;
5. Comprehensive Programs;
6. Opportunities Afforded;
7. Adaptability and Flexibility; .
8. Repurposing Costs;
9. Transportation Costs.
If schools are closed in the school district, members of the school board would like these
closings to be a one time occurrence and not a yearly event. The last time the school district
decided to close area schools was in 1982.
The school board will be making a final decision at the December 14th meeting regarding the
repurposing plan. Information can be obtained by logging onto the school district's web site at
www.moundsviewschools.org
Council Member Larson asked if the Ralph Reeder facility is under consideration to be closed in
the near future.
Mr. Sundberg noted that the school board is planning on discontinuing its practice of leasing
buildings and in-turn will see if this plan results in some financial savings for the school district
and that these current sites are under consideration.
Council Mcmber Larson mentioned that he thought the Community Education Department
currently had a fund balance in reserves.
School Board Member Sundberg noted that he was not aware of a fund balance, but that he .
would look into this situation further. It has typically been a break-even fund in the past.
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ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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Council Member Larson is concerned that the City of Arden Hills may lose Valentine Hills
Elementary School through the closing or repurposing process. He feels that this would be a
great loss for the community. It is important for neighborhood schools to have a presence in the
community. It may be necessary for the school district to pass a referendum or let our state
legislators know that funding is needed to educate the children of this area.
Mr. Sundberg noted that this is a statewide problem. The available state funding has remained
flat for a number of years. The school district feels that it must do what it can to minimize
operating costs and hope that the State of Minnesota does not cut funding for K-12 education any
further.
Council Member Grant noted that Valentines Hills is an asset to the community, and he does not
want to see the school closed. He also noted that the State of Minnesota has a funding cap of
$855.00 per student. Mounds View School District is currently at the funding cap per pupiL The
State of Minnesota would have to change this law in order for funding to be increased. Also,
approximately 45 students that live in Arden Hills attend Irondale High SchooL He asked if this
option still be available to students in the future?
Mr. Sundberg replied that he did not know at this time.
The Mounds View School District is aware of the demographic balance at this time. Members of
the school board will consider the concerns of the local communities, but it must do what is in
the best interest ofthe school district as a whole.
Council Member Rem reiterated that Valentine Hills residents do not want to lose their
elementary schooL
Mayor Applikowski was wondering if the school district is considering rezoning. According to
Mr. Sundberg the issue is not being discussed at this time.
Mayor Aplikowski also noted that this issue may be brought up at the up-coming neighborhood
meetings and it would be nice to have a representative from the school district in attendance.
City Council requested that staff create a resolution advocating that the Mounds View School
District keep Valentine Hills Elementary open.
Capital Improvement Prol!ram
City Administrator Wolfe provided a brief overview of key issues regarding the five-year Capital
Improvement Program (CIP) to the City Council. The CIP as a whole contains estimated
budgets for the upcoming capital expenditures for a variety of projects and equipment. As the
City Council and staff continue to work though the results and implementation of the utility rate
study, additional work will be needed on the CIP plan.
City Administrator Wolfe asked the City Council if they had any concerns or reservations
. regarding the proposed CIP projects for calendar year 2005.
ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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Council Member Grant noted that the City has nineteen miles of roads that need to be .
reconstructed. In essence a 20-year plan correlates to one mile per year. In the past, the City
would complete reconstruction projects on even years and mill-overlay projects on odd years.
He questioned if the City should be this aggressive with the Pavement Management Program
(PMP).
Operations and Maintenance Director Tom Moore mentioned that the current CIP includes costs
associated with water, sewer, and storm water improvements. The proposed CIP is not just the
cost for bituminous materials. The 20 year plan only included bituminous costs.
Council Member Grant noted that much of the Red Fox-Grey Fox project will be milled and
over-layed. It would be halfthe cost of completing a road reconstruction project.
Council Member Larson raised concerns about having the proposed Floral and Glenhill
neighborhood reconstruction projects in the same year. He would like to see the Floral project
pushed back one year.
Council Member Rem noted that the reason why the City adopted an every-other-year
philosophy pertaining to road reconstruction projects was to allow the funding sources to grow
and the City would have money on hand for these types of projects.
City Engineer Greg Brown mentioned that repairs to the water tower, sewer mains, water mains, .
and lift stations are draining down the enterprise funds. All storm sewer repairs are being
included in Pavement Management Program (PMP) projects.
Mayor Applikowski raised the concern that an aggressive PMP program may make the City
more financially susceptible to problems down the road and that we may not have enough money
on hand in case of an emergency.
City Administrator Wolfe noted that some CIP projects were funded through non-revenue
generating fund sources. A second concern is whether or not the City can take a year off and
still reach our financial and maintenance goals and objectives.
At the present time funding reserves are not used for PMP projects. The only new funding
mechanism is the proposed utility rate increase. The City currently has a state aid balance of
$300,000.
Council Member Grant was wondering why staff is planning to reconstruct three lift stations next
year.
Mr. Moore noted that the lift stations that are scheduled for reconstruction were built in the
1950s. Lift stations typically have a life span of 30 years. At this time, these lift stations are
becoming very expensive to maintain and it is becoming very difficult to locate replacement
parts.
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ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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. City Administrator Wolfe noted that the proposed SCADA system can be installed even if the
existing lift stations are not all updated. The other lift stations can be retrofitted over time, but
there is a cost to doing that.
Mayor Aplikowski asked the City Council members if they would like to move forward with the
CIP or slow down.
Council Member Larson would like to see the SCADA system installed. He feels that the City
needs to improve and maintain the infrastructure system.
Council Member Holden is concerned that the new lift stations will be reaching their age
capacity at the same time. The City will be in the same position thirty years from now.
Mayor Applikowski noted that for many years the City was not very aggressive in improving the
infrastructure system.
Council Member Grant does not want to stop the CIP process but feels that it would be good to
slow down project spending.
Council Member Rem is also concerned about taking on too many expenditures and not having
enough money in emergency reserves.
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City Administrator Wolfe mentioned that the CIP can be considered a plan or a bndget. The
budget approach gives the City Council and staff a better understanding of how much money the
City has to spend on a yearly basis. The planning aspect of the CIP programs allows staffto plan
for the future.
Mayor Applikowski asked the City Council if the CIP plan should be slowed down and what
should the proposed ntility rates be for the residents.
Councilmember Larson questioned if the City should create a one-time fee increase or slowly
increase the utility fees over time.
Mayor Aplikowski feels that staff members should create two utility rate proposals:
1. Utility rate increases of$22 and $18 per month;
2. Scale back the CIP projects for this year;
3. Create a list of priority projects for the City Council to review (wants and needs).
County Road E Bridl!:e and Sidewalk Proiect
City Administrator Wolfe requested feed back from the City identifying the next steps for staff to
take regarding this project.
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The following options were reviewed:
1. Hold another neighborhood meeting;
2. Schedule an additional work session with the City Council;
3. Proceed as directed at August 23, 2004 work session meeting.
ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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Council Member Holden was wondering if the City currently maintains the sidewalks?
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Tom Moore, Operations and Maintenance Director, noted that the City does maintain the
sidewalks year around. The City's snow removal equipment is for sidewalks that are five feet
and wider.
Council Member Grant would like to see a cost comparison of the proposed sidewalk if it was
placed on the south side of County Road E. He also believes that this project should be delayed.
Mayor Aplikowski was wondering if the sidewalk is a safety concern. Should the neighbors be
asked to provide more input on this project. The neighborhood needs to buy into this project.
Council Member Larson mentioned that the proposal is part of the City's master plan. The south
side of the street is not economically feasible due to the grading and utility lines located in this
area. The proposed trail would run along Snelling Avenue and connect to two of the City's
parks. People are currently walking in the street. Installing sidewalks in this area would benefit
the City of Arden Hills as a whole. It is the City Council's job to make difficult decisions.
Council Member Holden stated that the residents she has spoken to feel that the sidewalk is a
waste of tax dollars.
Council Member Larson noted the PTRC (Parks, Trails, Recreation Commission) would not .
have recommended this proposal without the new sidewalk.
Mayor Aplikowski stated that the bridge and sidewalk are not a package deal. The bridge was
approved by the PTRC before the sidewalk.
Engineer Brown mentioned that state funding is available for the bridge and sidewalk
installation. The Council could request that eighty percent of the costs be covered by cooperative
agreement dollars. The project scope must be finalized as a bridge or bridge and sidewalk
project before the City can seek funding from the State of Minnesota.
Mayor Aplikowski stated that there was a consensus and both items will be brought to a future
Council meeting for action. The affected neighborhood will be notified of this Council meeting.
Replacement Vehicles
Council Member Holden requested that she be able to view a piece of equipment that is
scheduled for replacement. She wants to ensure that the City is not replacing equipment on the
basis of age alone. Maintenance costs should be the primary reason why a piece of equipment is
replaced.
City Administrator Wolfe noted that a piece of equipment will not be replaced solely on the basis
of age.
City staff is in the process of creating a more accurate system for monitoring vehicle records. .
This will be a valuable tool in tracking vehicle expenditures in the future.
ARDEN HILLS CITY COUNCIL WORKSESSION
September 20, 2004
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. Civil Eneineer
City Administrator Michelle Wolfe reviewed the hiring of a new Civil Engineer with the City
Council. City Administrator Wolfe noted that depending on the number and type of projects,
this may not be a break-even proposition for the City. The salary range that the City is offering
for this position is comparable to other communities and that should help in fmding quality
candidates. The recruitment process will begin shortly.
Council Reports
Council Member Larson
1. Attending the TCAAP meeting scheduled for September 21 st but will be out of town
on business for the rest ofthe week.
Council Member Holden
1. Requested that City staff check the web links on the web site to make sure that they
are operational.
2. Newsletter articles are due this week.
3. Life Span has taken over the social service programs that are presently being offered
by Northwest Youth and Family Services.
Staff Reports
Finance Director Murtuza Siddiqui reported that the Assessment Task Force will begin
evaluations of the refuse services that are presently being provided in Arden Hills.
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The meeting adjourned at 9:45 PM
Respectfully submitted by Schawn P. Johnson, Assistant to the City Administrator.
Beverly Aplikowski, MAYOR
Michelle Wolfe, CITY ADMINISTRATOR
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 27, 2004, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:08 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson,
Lois Rem, and Brenda Holden,
Absent:
None.
Also present were City Administrator, Michelle Wolfe; Finance Director/Treasurer,
Murtuza Siddiqui; Community Development Director, Scott Clark; City Planner, Peter
Hellegers; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councihnember Grant moved and Councilmember Larson seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. APPROVAL OF MINUTES
A. August 4, 2004 Joint Council and Planning Commission Meeting Minutes
B. September 13, 2004 City Council Meeting Minutes
C. September 13, 2004 Special City Council Work Session Minutes
Councilmember Holden requested the following changes: None.
Councilmember Grant requested the following changes: None.
Councilmember Rem requested the following changes: September 13, 2004 City Council
Meeting, heading, change 6:30 p.m. to 7:00 p.m.
Councilmember Larson requested the following changes: August 4, 2004 Planning
Commission/Council Meeting Minutes, Page 2, 7'h paragraph, second sentence, add "He" before
IIEarth\Admin ICouncil\MinuteslRegular\2004109-2 7 -04 .doc
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 27, 2004
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indicated that development... August 4, 2004 Planning Commission/Council Meeting Minutes,
Page 4, last sentence of first paragraph, delete the word "short".
Mayor Aplikowski requested the following changes: Septemher 13, 2004 Council Special
Work Session fourth paragraph, middle ofthird sentence, change 1-696 to "1-694".
Ms. Wolfe requested the following changes: None.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the August 4, 2004 Joint Council and Planning
Commission Meeting Minutes as amended; September 13, 2004 City
Council Meeting Minutes as amended; and September 13, 2004 Special
City Council Work Session Minutes as amended. The motion carried
unanimously (5-0).
3. CONSENT CALENDAR
c.
d.
Claims and Payroll
Bethel SUP Amendment
Rcsolution #04-52 Appointing Election Judges for the 2004 General Election
Resolution #04-53 Participate in the Ramsey County Hazard Mitigation Planning
Process
City Administrator's Performance Evaluation
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a.
b.
e.
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
(5-0).
4. PUBLIC INOUlRIES/INFORMATIONAL
Christine Bonn, 1369 Forest Lane, stated she wanted to address how the City was marking
diseased trees for removal. She indicated she believed there were trees being marked in error.
She stated she had received a letter regarding red oak trees being diseased with oak wilt, but her
white oak tree was marked and taken down, which she believes was done in error. She stated the
tree removal company informed her that her tree was not diseased and that it was white oak and
not red oak. She believed there were also three other trees in her neighborhood that were white
oak trees that had also been marked, but those trees were not taken down because her neighbors
knew they were not red oak trees. She indicated she had lost a valuable tree that has been in her
family since 1948. She requested the City be responsible for the cost of her tree removal.
Mayor Aplikowski asked why the tree service company removed her tree if it was a healthy tree.
Ms. Bonn replied the tree was already halfway down before someone approached her about it.
She stated she understood the City was going to send out letters stating that her tree was white
oak and to ignore the previous letter, but she never received that letter.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 27, 2004
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Ms. Wolfe stated she had done some checking into this, but she needed additional time in order
to respond to Ms. Bonn's situation. She indicated this particular tree was inspected by three
inspectors and they had determined that the tree had oak wilt and it was past the point of being
treated. She stated a sample was also sent to the University of Minnesota.
Ms. Bonn questioned the fact that there were three inspectors looking at her tree and stated she
had spoken with Mr. Moore.
Ms. Wolfe asked who her tree removal contractor was. Ms. Bonn replied it was Stan Simonson.
Mayor Aplikowski requested Ms. Bonn leave her statement with staff and Ms. Wolfe would get
back to Ms. Bonn with an answer.
5. PUBLIC HEARINGS
None.
6. NEW BUSINESS
A.
Assessment Policy Task Force: Revised Work Plan
Mr. Siddiqui stated in 2003 that the Assessment Policy Task Force was established. At the
February 9, 2004 City Council meeting, the Council appointed residents to the Task Force. The
original purpose of the Assessment Policy Task Force was to review the existing Assessment
Policy and to study alternatives and forward its recommendation to the Council. The Task Force
completed its task and the Council adopted the 2004 Assessment Policy on September 13, 2004.
As the Task Force was considering and evaluating various assessment methodologies and
options, they started to discuss what the City could do to prevent and prolong the life of the
existing streets to minimize the special assessment (cost) burden on the residents. It was
discussed that huge vehicles, such as school buses and trucks cause a considerable amount of
wear and tear on the roads. It was indicated that a number of neighborhoods were served by
three to four different refuse haulers. Often one hauler is in the neighborhood to serve only one
or two residences, thus driving through a number of streets to get to their destination and causing
the wear and tear to the City streets.
He stated since the Assessment Task Force worked on the assessment issues and subsequently
revised thc Assessment Policy, it seemed logical that they undertake the task of evaluating and
addressing the refuse hauler issues as their trucks make a significant impact on the streets.
He indicated the revised purpose and scope of the Task Force was proposed to study the impact
of heavy duty vehicles on City streets; to review services provided by various haulers; to review
their reputation and pricing structure; to consider contracting with a limited number of haulers to
serve the entire City; and to draft a recommendation to the Council, outlining its findings and the
course of action. He noted the Task Force would meet as often as necessary to accomplish this
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 27, 2004
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task, but it was anticipated that they might be able to accomplish their task in four to five
meetings over the period of the next two months. The outcome of their final meeting would be a
recommendation to the Council for their review and consideration.
He stated staff was recommending the Council approve the revised scope of work of the
Assessmcnt Task Force.
Councilmember Grant mentioned that the City is served by seven refuse haulers.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve the Assessment Policy Task Force's revised work plan.
Councilmember Larson stated this Task Force has shown that once given specific charges, it had
donc a very good job and made this an enjoyable experience.
The motion carried unanimously (5-0).
B. Authorization of UP to $10,000 for City Hall Roof Testinl!
Mr. Clark stated that City Hall continues to experience water intrusion through the building's
roofing system. Two areas of the building have experienced leakage since the building was built .
almost three years ago. Most recently, the lobby ceiling has leaked four times this year. Once
during a prolonged rain fall this spring and last week during a rainfall that was more than two
inches. Water during the last rainfall actually leaked in three areas of the ceiling simultaneously.
The other two times the ceiling leaked was when staff conducted water tests after the contractor
had done some repairs and stated that the ceiling had been fixed. The water tests conducted by
staff verified that the roof had still not been repaired.
Mr. Clark stated the other area that has experienced leaking has been in the Council conference
room and hallway ceilings. While that area has not experienced any leakage this year from rain, it
had leaked twice this year during a prolonged water test. These water tests were also conducted
after the contractor had stated that the necessary repairs had been completed. The area above the
Council conference room appeared to leak during extended periods of wind driven rain.
Mr. Clark indicated due to the fact that the two remaining areas of City Hall have been leaking
ever since the building was built almost three years ago, and the failure of the contractor to make
the correct necessary repairs, staff recommends the City obtain a special testing/inspection
company to conduct water leak testing to first substantiate that the areas in question do in fact leak
(recommended procedure for arbitration), to do destructive investigation (remove stone and
building materials), to detemline the exact cause of the leak, and finally to prepare a report
detailing the water testing procedure, findings, and cause of the leaks, and to make
recommendations on how best to repair the leaks.
.
Mr. Clark stated staff had received two quotes from companies that specialize in the above
procedures. Those companies are "Inspec" and "Architectural Testing". Both companies quoted
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 27, 2004
5
a "not to exceed" amount for their services. One has also included an approximation of the
amount rcquired to do the destructive testing with a masonry and drywall contractor. Staff has
determined that Architectural Testing's "not to exceed quote", after comparing as best as possible,
is approximately half of the amount ofInspec's quote. Staff had requested and checked references
for Architectural Testing. Those checks have been favorable.
Mr. Clark recommended Council authorize staff to contract with Architectural Testing to do the
leak investigation with a "not to exceed" amount of $5,000. In addition authorize staff to hire the
necessary contractors to complete the destructive tcsting with a not to exceed amount of $5,000.
He noted this was only an authorization to determine the location and cause of the leak and to
make recommendations on how to repair the leak. Staff would then come back to the Council
with additional estimates for the repair work.
Councilmember Holden asked if they would have a mold problem again that would need to be
taken care of. Ms. Wolfe replied it was possible and with this process, there would be a
determination made and, if necessary, a mold expert would be brought in again.
Mayor Aplikowski asked when they could begin the testing. Mr. Clark replied within two to
three weeks.
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to authorize an amount not to exceed $5,000 to Architectural
Testing to do a leak investigation of City Hall. In addition authorize staff
to hire the necessary contractors to complete the testing with an estimated
"not to exceed" amount of$5,000.
Councilmember Larson noted the $10,000 reimbursement would be requested as part of the
arbitration process.
The motion carried unanimously (5-0).
C. Resolution #04-54 Advocate the Mounds View School District to Keep Valentine
Hills Elementary School Open
Ms. Wolfe stated Mounds View Public Schools recently announced the need to close and
repurpose schools due to declining eIITollments. Members of the City Council felt that the
presence of a primary school within the City of Arden Hills was very important for the
community. City Council strongly urges the Mounds View School Board to consider keeping
Valentine Hills Elementary School open and functioning.
Mayor Aplikowski read the Resolution.
. Council member Larson requested some minor changes to the Resolution.
Councilmember Grant stated losing this school would be a detriment to thc City.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 27, 2004
6
.
Councilmember Holden stated keeping this school in the City was very important.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve Resolution #04-54 as amended Advocating the Mounds
View School District to Keep Valentine Hills Elementary School Open.
The motion carried unanimously (5-0).
7. UNFINISHED BUSINESS
A. Bid Openinl! and Final Approval Sale of Bonds
Mr. Siddiqui stated on September 13, 2004, the Council authorized Ehlers & Associates to
solicit proposals for the sale of $2,41 0,000 G.O. Tax Increment Refunding Bonds. This is
refunding of the $3,100,000 in General Obligation Tax Increment Bonds, Series 1998A, issued
originally in 1998. The bonds were issued for the purpose of financing and relocated 14th Street
improvements and Round Lake Road/Highway 96 intersection improvements in Tax Increment
District No.2.
Mr. Siddiqui stated Ehlers & Associates had solicited proposals for the sale of the bonds. He
stated Piper J affrey had come in with the lowest bid and that bid was being recommended for .
approval. He further stated that this refunding would save the City approximately $130,000 in
present value due to reduced interest rates.
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to accept bid proposal from Piper Jaffrey & Co. and adopt
"Resolution Awarding the Sale of $2,395,000 General Obligation Tax
Increment Refunding Bonds, Series 2004A; Fixing their Form and
Specifications; Directing Their Execution and Delivery; and Providing for
Their Payment.
Councilmember Grant explained the purpose of the bond and how the City was saving money
by accepting this bid from Pipe Jaffrey & Co.
Shelly Elridge, Ehlers & Associates, stated this was a refinancing. She summarized the spread
between the six bids received.
The motion carried unanimously (5-0).
B. Lexinl!ton Avenue Reconstruction Proiect
Jim Tolaas, P.E., Lexington Avenue Reconstruction Project Manager for Ramsey County .
Public Works, stated in fall, 2003, the Ramsey County Public Works Department informed the
City that Lexington Avenue would be reconstructed in 2005. The section of Lexington Avenue
that would be reconstructed was between Cummings Park Drive and Highway 96. The Ramsey
-
.
.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 27, 2004
7
County Public Works Department has held two informational neighborhood meetings for the
Arden Hills residents impacted by this project. The meetings were held at the Arden Hills City
Hall. In addition, the Ramsey County Public Works Department appeared twice before the City
Council to provide updates concerning this project. He noted the major items for discussion and
approval for the City Council would be approval of the Project Development Report (PDR);
approval of the Cooperative Agreement; and the approval of the Right-of-way (ROW) Plan. It
was being recommended that the City Council review, make any necessary changes and then
approve the Project Development Report, Cooperative Agreement PW2004-10 and the Right-of-
Way Plan for the 2005 Lexington Avenue Reconstruction Project.
Mr. Tolaas further stated they had prepared a Project Development Report summarizing the
project and reviewed the major points of the project. He noted they still needed to work with
Guidant on the Cummings Parkway connection.
Councilmcmber Larson requested information as to how the City would be informed of any
problems with acquisition of right-of-way properties, specifically with issues of eminent domain.
Mr. Tolaas replied the County would keep staff informed and would work with staff on issues
such as these. He explained the process they would use to determine the market value of the
right-of-ways. He stated if they had an eminent domain issue, they would work with staff and
Council on this.
Ms. Wolfe suggested Council discuss a sidewalk vs. trail. Mr. Tolaas summarized the
differences between a sidewalk and trail and noted if they went with a sidewalk, there would be
cost savings for the City, but the County was willing to go either way.
Councilmcmbcr Larson asked how much of a shoulder would there be along Lexington Avenue
for bike riders. Mr. Tolaas replied there would not be a shoulder along Lexington Avenue and it
would not be safe for bikers to be riding in the road, especially during peak hours. He noted that
putting in a trail would encroach on some resident properties and those residents would not be
happy about it. He stated Council needed to make a decision on these issues this week, if
possible.
Mayor Aplikowski stated she would prefer 5-foot sidewalks due to the lesser impact to the
residents and it would mirror what Shoreview was doing. Councilmember Rem agreed.
MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion to approve
a 5-foot sidewalk on Lexington Avenue. The motion carried unanimously (5-0).
MOTION: Councilmember Larson moved and Councilmember Holden seconded the
Project Development Report, Cooperative Agreement PW2004-10 and the
Right-of-Way Plan for the 2005 Lexington Avenue Reconstruction Project
as amended with changes Council approved at this meeting regarding the
width of the sidewalk on the west side of Lexington Avenue and the costs
to finance the project. The motion carried unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
SEPTEMBER 27, 2004
8
-
CITY COUNCIL REPORTS
Ms. Wolfe - None.
Councihnember Holden - Stated the PTRC meeting was tomorrow night and summarized two
events that Northwest Family Services was having in the near future. She stated on Wednesday
night there was a Precinct 2 meeting at Northwestern College in the Totino Arts Building. She
noted all residents were invited to this meeting and not just District 2. She stated she had
received a few phone calls on signs and asked for a status on the street signs. Ms. Wolfe replied
the residents who won the bid on the signs would be contacted in the near future to pick up the
SIgnS.
Councilmember Grant - Stated the Maintenance Facility final construction costs came in at
$80,000.00 below what was originally budgeted for.
Councilmember Rem - Stated the Fire Department was having their Open House on October 9th
at Station 2 in Shoreview. She requested this information be posted on the website and cable.
Councilmember Larson - None.
.
Mayor Aplikowski - Thanked people for coming to the last neighborhood meeting and invited
everyone to the next neighborhood meeting. She stated there would also be additional meetings
on October 5 and October 13.
Mayor Aplikowski adjourned the Regular City Council Meeting at 8:31 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Tuesday, October 12, 2004, at 7:00 p.m. in the Arden
Hills Council Chambers.
.
,.
f
~
.~~HILLS.
CIty at Arden HIlls
Re uest for Council Action
. Prepared by: Murtuza Siddiqui ...~
Dept.: Finance
Council Mtg. Date: October 12, 2004
Final Action Needed By: October 12, 2004
Council Action Request:
Review and Approve Consent Agenda Item 3.A. - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3.A. - Claims and Payroll
Advisory Commission Action:
Agenda Item
Claims & Pavroll
Budgeted Amount:
Actual Amount:
Funding Source:
J
,
i
,
Commission
Date
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
. 0 Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Payroll #20 Total Cost $50,520.80
Claims Total $135,431.74
AdministratorlStaff Comments:
.
Action
Not Applicable
. uur-lotApplicable
Not applicable
______J
Page 1 of 1
",
PAGE 1 OFJ
,
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 10/12/04 COUNCIL MEETING
.
CLAIMS PAID SINCE LAST COlJNOL MEETING lO9127104)
:~:~:CX;:ii:::DT:(jtt:t):A:n: : :~E""""':::' :':'::::::::::':':::::::::::;:::::::::::::::::;:<!:~:AMOi.iN!i<I>ctiM~~TS=::>.
25653 09123/04 MN Dent of Natura! Resources 120.00 Firearm Safetv 9121104
25654 09/23/04 Dent of Administration 1,897.90 Phone Service
25655 09/23104 Lexinlrton Floral 37.09 Flowers/Plant-Reed
25656 09123/04 Zieoler Inc, 364.80 CAH.Generator/Ouad Box
25657 09/24/04 Fortis Benefits 238.50 Short Term Disabilitv
2565& 09/24/04 Met Council Environmental Services 4,009.50 JuJv/Au!! SAC Char!!es
25659 09/24104 NCPERS Groun Life Insurance 60.00 PERA Life
25660 09/24/04 Ramsev Countv 1,825.81 Fuel Purchases
25661 09/28/04 Acclaim Benefits 1596.71 MedicallDavcare Reimbursement 9/24/04
25705 1010 ] 104 10,000 Lakes Chanter 50.00 Membershin-Bldl' Dent
25706 10/01104 A&L Su","rio~a]itv Sod 1,189.35 Sod.Parks
25707 10/01 /04 A-I ContractC1eaninB Inc 1315.28 CH.Cleanuuz
25708 10/01/04 ADP Screenina & Selection 114.00 O&M Drue. Screeninl!
25709 10/01104 Aramark Uniform Service 40.21 CH-Rul! Cleanine.
25710 10/01/04 Aset Sunnlv & PanM", lnc 254.58 Cleanine.IPaoef Suoolies
Subtotal - Paid Claims 13 113.73
Paid Claims -
91.151.39
.
Add Unpaid Claims, Page 3.
44 280.35
Total Accounts Payable Claims
for Council App.-oval, ]0/12104-
135,431.74
Note: A check for an unpaid claim totaling $11,729.36 was mailed September 28, 2004
after approval at the September 27, 2004 Cmillcil Meeting. It was check numbel"
25652
$Exp. Related to TeAAP Project.
Check #'8 25662-25704 were voided due to system upgrade, causing printer error.
_...-~...l
.
I
.
.
.
PAGE20F3
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 10/12/04 COUNCIL MEETING
PAID CLAIMS REGISTER:
:'oCR,'#:, ,: 1::(;K.)~Atk:t:: =VEN'JJ:OR:" ;';',:: ::: ::: ::: ::;::: ::;::: :'= :;:;::::::~ ';' ~MOlirft::~I::: COMMItrfi'$:':""
25711 I 0/0 lI04 Blume, Karen 33.00 Refund.Kmzv lUafts
~-- 10/0]/04- Brausen Family Repair Center 267.97 Water Vehicle Revair
__257i3 10/01/04 Byl, Sandra 29.25 Mileage Reimbursement 7/12-9/29/04
25714 10/01104 Central Pension Fund 1,228.60 Union Pension-Sept
25715 10/0]/04- Comorate Exnress 217.05 Office Supplies
25716 10/01/04 Davies Water Eauioment eG. 167.53 Maint Supplies-Sewer & Water
257\7 10/01/04 Earl F. Anderson 118.13 Street Si~n
25718 10/01/04- Fortis Benefits 414.41 Lon!! Term Disabilitv
25719 10/01/04- FrattalJone's Hardware Jne 23.91 Bird SeedlBatteries
25720 10/01/04 Gilbert Mechanical Contractors 111.75 Refund-F04-46 Fire Pennit
25721 10/01/04 Grainger Ine 3935 Floor Absorbent
25722 10/01104 Hagkull Kathy 192.50 Election Judgc~Primary Only
25723 10/01104 I.U.O.E. Local 49 240.00 Union Dues-October
25724 10/01104 Johnson Controls 1.041.90 CH-HV AC Reoair
25725 10/01104 JRS Comnanies 180.00 New Brighton Rd Sewer Break
25726 10101104 Kath Auto Parts 38.06 Shoo Suon]ies
25727 10/01104 Lee Tammv 34.00 Refund-Snorts Games
25728 lO/O 1104 Lillie Suburban Newspapers 259.20 Le!!al Notices
25729 10/01104 token, Cindy 34.00 Refund-Snorts Games
25730 lO/01/04 LTG Power Equipment 16.33 Equip Repajr~Parks
25731 10/01/04 McDonald Battery Repair 5338 12V Battery
25732 ]0/01104 Michael A. Miller/ISN 1 461U2 Umpire Svcs 8117-9/28/04
25733 10/01/04 Midwest Asphalt Coro. 1O!.77 Road Repair Materials
25734 10/01/04 MTI Distributing 47.85 Brake Cable
25735 10/0 I104 Nextel Communications 495.07 Cell Phone Service
25736 10/01104 Olson, Michelle 223.48 Mileage Reimbursement 9/02-9/24/04
25737 10/0 I104 Ramsev Count\! 62,276.16 Seot Law Enforcement
25738 10/01/04 Reed Fred 19.99 2004 Uniform Purchase
25739 10/01104 Shields, Kristine 34.00 Refund-Snorts Games
25740 10101/04 Snencer Fane Britt & Browne 2,577.20 . TCAAP Ler!al 7/31/04
25741 10/01104 State Treasurer 35.00 Mechanical Code Seminar-Scherbel
25742 10/01/04 Target Stores 100.12 Elections-Snacks/Coffee
25743 10/01104 The Retrofit Companies 23.00 Refund~Electrical Pennit EQ4-.227
25744 10/01/04 TimeSaver Off-Sire Secretarial 147.65 Rec Sec-CC 9113/04
25745 10/01104 Triarco Arts & Crafts 201.87 After School Art Supplies
25746 10101/04 Welsh Comoanies 12.00 Return Meter Deoosit less Water ConsWTIution
25747 10/01/04 West Weld 85.24 ShOD Supplies
25748 10/05/04 Affinitv Plus Federa] Credit Union 3013.87 First October PavroIl
25749 10/05104 ICM<\. Retirement Trust-457 2,064.31 First October Pavroll
25750 (0105104 J\.1N Child Support Payment Clf 370.64 First October Pavroll
Paid Claims - Page 2 78,037.66
CITY OF ARDEN HILLS
ACCOUNTS PA YABLE CLAIMS REPORT
TO BE APPROVED AT 10/12/04 COUNCIL MEETING
UNPAID CLAIMS REGISlER ,
25751
25752
25753
~1;~~!JiI;~
10113/04
10/13/04
101l3/04
...-..-...
Aliilii<i~'i)
28009.22 * TCAAP ProfSvcs 8J29/04
6 077.31 Au ust Lc al Fees
lO 193.82 '" TCAAP ProfSvcs 8/31/04
44 280.35
Dahl fen Shardlow & Uban
Peterson Fram & Ber an
SRF Consultin Grou Ine:
Un aid Claims - Pa e 3
PAGE30F 3
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~HlLLS
City of Arden lIills
Request for Council Action
Prepared by: TM
Dept.: O&M
Council Mtg, Date: 10/12/2004
Final Action Needed By:
1011212004
Agenda Item .... .
t.l'JR
Final Payment-Lift Station #7 Rehabilitation
Budgeted Amount: _
Actual Amount: $4.122.32
Funding Source: Storm Water Enterprise Fund
Council Action Request:
Approve Pay Estimate #5 (Final Payment) for Jay Bros Inc, of Forest Lake, MN in the amount of
$4,122,32 for the Lift Station #7 Rehabilitation/Karth Lake Pumping Station Project.
Staff Recommendation:
The Arden Hills City Engineer recommends the Councii approve Pay Estimate #5 (Final Payment) for Jay
Bros Inc, of Forest lake in the amount of $4,122.32,
Adyisory Commission Action:
Commission
Date
Action
Not
Not
. Supporting Documents (which are attached to this Action Form):
i:2J Memo/Letter:
.
o Resolution (No, )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
i:2J Other:
Application for Payment #5 (Final Payment)
Financial Implications:
AdministratorlStaff Comments:
Page 1 of 1
URS
BRW, Inc,
t
AGENDA ITEM 3.B
URS
Thresher Square
700 Third Street South
Minneapolis, MN 554 J 5
Phone: (612) 370-0700
Fax; (612) 370-1378
.
To:
Murtuza Siddiqui/Arden Hills
File: 37951-028-0101
From: Gregory S. Brown
Arden Hills City Engineer
Date: October 6, 2004
Subject: Pay Estimate #5 - Final Payment
Lift Station #7 Rehabilitation! Karth Lake Pumping Station
Background
The City of Arden Hills awarded Jay Bros., Inc, of Forest Lake, MN the Lift Station #7
Rehabilitation! Karth Lake Pumping Station Project on September 29, 2003 for a total contract
amount of $232,772.50. Pay Estimates #1, #2, #3, and #4 in the amount of$201,993.68 have .
been approved by the Council.
Project Status
Karth Lake Pumping Station
All punchlist items with regards to the station and the Project site have been completed.
Site restoration as wen as sod has also been completed.
Lift Station #7 Rehabilitation
All punchlist items with regards to the station and the Project site have been completed.
Site restoration as well as sod has also been completed.
Recommendations
The Arden Hills City Engineer recommends the Council approve Pay Estimate #5, Final
Payment for Jay Bros" Inc, of Forest Lake, MN in the amount of$4,122.32.
.
,
.
.
.
The undersigned agrees that Payment Number Nine (5) shall be considered final payment for the
City of Arden Hills, Lift Station #7 Rehabilitation! Karth Lake Pumping Station.
Agreement to the final payment holds the City of Arden Hills and URS Inc. harmless of further
compensation for this project.
Contractor: Jay Bros., Inc.
By ~~~~
(Name and Title
Date
/0 ~<.:r~OL-1
,
.
.
.
APPLICATION FOR PAYMENT
PAYMENT NO.5
Project:
Lift Station #7 Rehabilitation /
Karth Lake Pumping Station
City of Arden Hiils
Owner:
Owner No.:
Contractor:
BRW Job No.:
JAY BROS"INC.
37951-028-0101
Application Date:
For Period Ending:
10/6/2004
10/1/2004
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 0.00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
URS Copy
)<Ciy Copy
Conlraclor Copy
Inspector Copy
FINAL PAYMENT
$232,772.50
$0.00
$232,772.50
$206,116.00
$0.00
$206,116.00
$0.00
$206,116.00
$201,993.68
$4,122.32
I hereby certify that all items and amounts shown are correct for the work completed to-
date.
CO~JAY BROS., INC.
By:"--4-~ Y7dzr-
Date: /0 ~ S-- - 6J l.f
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
By:
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
9- 3u.o 'r
Date:
Page 1 of 5
Payment History
. Payment
Payment Payment Application
No. End-Date Date Amount
1 12/12/2003 1/6/2004 $49,259.40
2 3/9/2004 3/13/2004 $102,850.80
3 4/3/2004 4/5/2004 $12,627.87
4 6/11/2004 6/15/2004 $37,255.61
Total Payments: $201,993,68
.
e
Page 2 of 5
Application for Payment: Itemization
eChedule: A - LIFT STATION #7 Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $4,590.00 1.00 $4,590,00 1.00 $4,590,00
2021.501
2 LIFT STATION NO, 7 REMOVAL LS $4,800,00 1.00 $4,800,00 1.00 $4,800,00
2103.601
3 REMOVE SEWER PIPE (6' CIP) LF $10.00 15.00 $150,00 15,00 $150,00
2104.501
4 REMOVE SEWER PIPE (8' VCP) LF $10.00 30,00 $300,00 30,00 $300.00
2104.501
5 REMOVE MANHOLE (SANIT ARYl EA $1,000,00 1.00 $1.000.00 1,00 $1,000.00
2104.509
6 OEWATERING LS $3,000,00 1.00 $3,000,00 0.34 $1,020.00
2451.601
7 8' PVC PIPE SEWER LF $60.00 15,00 $900,00 20,00 $1,200.00
2503.503
8 FITTINGS LB $3,00 2,000.00 $6,000,00 192,00 $576,00
2503,503
9 4' DIP FORCEMAIN, Cl50 LF $25,00 40.00 $1,000,00 45,00 $1,125.00
2503.503
10 6' DIP FORCEMAIN, Cl50 LF $30,00 15.00 $450,00 32,00 $960,00
2503.503
11 4' FlANGE GATE VALVE EA $345,00 2,00 $690,00 2,00 $690.00
2503.503
. 6'FlANGEGATEVALVE EA $520,00 2.00 $1,040.00 2,00 $1,040.00
3.503
3 CONNECTTO EXISTING SANITARY SEWER EA $500,00 2.00 $1,000,00 2,00 $1,000,00
2503.503
14 4' SWING FLEX CHECK VALVE EA $435,00 2,00 $870.00 2,00 $870,00
2503.503
15 3' STEEL VENT PIPE EA $100.00 1.00 $100.00 1,00 $100.00
2503.503
16 F & I LIFT STATION NO, lELECTRICALSYSTEM LS $20,900.00 1.00 $20,900.00 1.00 $20,900.00
2503.603
17 F & I LIFT STATION NO, 7 PUMP SYSTEM LS $28,500,00 1.00 $28,500,00 1,00 $28,500.00
2503.603
18 CONNECT TO EXISTING SANITARY FORCEMAIN EA $500.00 1,00 $500,00 1.00 $500.00
2503.603
19 SEWER BYPASS LIFT STATION #7 LS $6,012.00 1,00 $6,012,00 1.00 $6,012.00
2503.603
20 7'Z LIFT STATION WET WELL WITH ACCESS EA $24,763.00 1,00 $24,763,00 1.00 $24,763,00
HATCH
2506.602
21 60" VALVE MANHOLE EA $5,508,00 1,00 $5,508,00 1,00 $5,508,00
2506.602
22 TEMPORARY CONSTRUCTION FENCE LF $4,00 800.00 $3,200.00 75,00 $300,00
2573.502
23 SILT FENCE TYPE HEAVY OUTY LF $3,00 600,00 $1,800,00 175.00 $525.00
2573.502
24 SOODING TYPE LAWN SY $4.00 3,000,00 $12,000.00 3,000,00 $12,000.00
_,.505
RESTORATION LS $5,000.00 1,00 $5,000,00 1,00 $5,000,00
2575.602
Subtotal: $134,073.00 $123,429,00
Page 3 of 5
Schedule: B - KARTH LAKE PUMP STATION
Unit Contract Contract To~Date TcrDate
No. Item Unit Price Quantity Amount Quantity Amount
. MOBILIZATION lS $3,925,00 1.00 $3,925.00 1,00 $3,925.00
1.501
2 BITUMINOUS PAVEMENT (PATH PATCHING) SY $24.75 150,00 $3,712.50 0,00 $0,00
2350.604
3 4' HDPE PIPE SEWER IF $25.00 20.00 $500.00 20,00 $500,00
2503.502
4 4' HDPE BEND EA $25.00 1,00 $25,00 1.00 $25.00
2503.502
5 6' x 4' REDUCER EA $35.00 1,00 $35.00 1,00 $35,00
2503.502
6 F & I ELECTRICAL CONTROL SYSTEM LS $23,100.00 1,00 $23,100.00 1,00 $23,100,00
2503.502
7 FURNISH SUBMERSIBLE PUMP LS $14,500,00 1,00 $14,500.00 1,00 $14,500.00
2503.502
8 6' HDPE FORCEMAIN LF $17,60 1,520,00 $26,752.00 1,520,00 $26,752,00
2503.502
9 CONNECT TO EXISTING STORM SEWER STUB EA $1,BOO,OO 1.00 $1,800,00 1.00 $1,800,00
2503.503
10 DRAINAGE STRUCTURE SPECIAL, 27' EA $750.00 1,00 $750,00 1.00 $750,00
(HANDHOLE)
2503.602
11 RAFT ASSEMBLY (FOR SUBMERSIBLE PUMP) EA $3,000,00 1,00 $3,000,00 1.00 $3,000,00
2503.602
12 SILT FENCE TYPE HEAVY DUTY IF $3.00 1,000,00 $3,000,00 100,00 $300,00
2572.502
13 SODDING TYPE LAWN SY $4,00 3,000.00 $12,000,00 600,00 $2,400,00
.5.505
WOOD FIBER BLANKETS TYPE REGULAR SY $3,00 200.00 $600.00 200,00 $600,00
2575.523
15 RESTORATION lS $5,000,00 1,00 $5,000,00 1.00 $5,000,00
2575.602
Subtotal: $98,699.50 $82,687,00
Grand Total: $232,772,50 $206,116,00
.
Page 4 of 5
f
Application for Payment: Itemization Summary
.
.
.
Schedule
Contract To-Date Amount of
Amount Work Completed
$134.073,00 $123,429,00
A - LIFT STATION #7
B - KARTH LAKE PUMP STATION
$98,699.50
$82,687,00
Grand Total:
$206,116,00
$232.772,50
Page 5 of 5
.
~
~~HILLS
City of Arden Hills
Request for COlIDCll Action
Prepared by: TM
Dept: 0 & M
Council Mtg, Date: 10112/2004
Final Action Needed By:
10/12/2004
Agenda Item II
Pay ReQuest #3 for 2004 PMP-Arnt construction
Budgeted Amount: $1,059.189.76
Actual Amount: $191,911.40
Funding Source: Water, Sanitary Sewer, Storm Water & Street Funds
Council Action Request:
Approve Pay Estimate #3 for Arnt Construction Company, Inc. of Hugo, MN in the amount of $191,911,40
for the 2004 PMP,
Staff Recommendation:
The Arden Hills City Engineer recommends the Council approve Pay Estimate #3 for Arnt Construction
Company, Inc, of Hugo in the amount of $191,911,40, A retainage of 5% is being held for this project..
Advisory Commission Action:
Commission
Date
Action
. Supporting DOCuments (which are attached to this Action Form):
[2] Memo/Letter:
o Resolution (No, )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
[2] Other:
Application for Payment #3
Financial Implications:
AdministratorlStaff Comments:
.
Page 1 of 1
URS
AGENDA ITEM 3.e
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
.
To:
Schawn P. Johnson/Arden Hills
Assistant to the City Administrator
File: 31809367
From: Gregory S. Brown
Arden Hills City Engineer
Date: October 6, 2004
Subject: Pay Estimate #3
2004 Pavement Management Program
Edgewater Neighborhood
Background
The City of Arden Hills awarded Amt Construction Company, Inc. of Hugo, MN the 2004
Pavement Management Program on June 28,2004 for a total contract amount of$1,059,189.76 .
Project Status
The Contractor has completed all underground utility work, roadbase, curb and gntter and the
first layer of bituminous. All sanitary sewer repairs and relining has been completed. Pond
excavation has been completed along with a majority of the landscaping. The retaining wall has
been constructed and final grading and restoration is being completed, Next week the
Contractor plans to construct the final lift and any minor cleanup items that are outstanding.
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay Estimate #3 for Amt
Construction Company, lnc, of Hugo, MN in the amount of $191 ,911.40. A retainage of 5.00%
is being held for this project.
.
"
'.
.
.
.
APPLICATION FOR PAYMENT
PAYMENT NO.3
Project:
2004 Pavement Management Program
Edgewater Avenue Neighborhood
ADDENDUM NO, 1
City of Arden Hills
Owner:
Owner No.:
Contractor:
ARNT CONSTRUCTION
COMPANY, INC.
31809367,00101
SRW Job No,:
Application Date:
For Period Ending:
1 0/6/2004
1 0/2/2004
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated into Work:
Gross Amount Due To-Date:
Less 5,00% Retainage:
Amount Due To-Date:
Less Previous Payments:
Total Due This Application:
$1,059,189,76
$0,00
$1,059,189,76
$963,594,36
$0,00
$963,594,36
$48,179,72
$915,414.64
$723,503,24
$191.911.40
lJAS Copy
City Copy
Contractor Copy
II1Spector Cop-i
I hereby certify that all' ms and amounts shown e correct for the work completed to-
date.
Contract
By:
Date: /0- G, _d~
,
The work on this project and the application for payment have been reviewed and the
amount shown is recommended for payment.
By:
Date: /tJ -6 "oy
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
Page 1 of 9
Payment
No.
1
2
Payment History
Payment
End-Date
7/30/2004
9/4/2004
Payment
Application
Date
8/3/2004
9/7/2004
Amount
$227,906,99
$495,596,25
Total Payments:
$723,503.24
Page 2 of 9
.
.
.
'- Application for Payment: Itemization
ehedule: A-ROADWAY
Unit Contract Contract To-Date To-Date
No. nem Unit Price Quantity Amount Quantity Amount
1 MOBILIZATION LS $36,000,00 1.00 $36,000.00 1.00 $36,000,00
2021
2 CLEARING TREE $300.00 8.00 $2.400,00 2.00 $600,00
2101
3 GRUBBING TREE $100,00 8,00 $800.00 2.00 $200.00
2101
4 CLEARING AC $2,100,00 0.20 $420.00 0.32 $672.00
2101
5 GRUBBING AC $2,100.00 0.20 $420.00 0,32 $672,00
2101
6 REMOVE CONCRETE CURB & GUTTER LF $3,00 150,00 $450.00 135.00 $405.00
2\04
7 REMOVE STONElBLOCK RETAINING WALL LF $8,00 75,00 $600,00 0.00 $0.00
2104
8 REMOVE BITUMINOUS PAVEMENT SY $1.25 7,600.00 $9,500.00 7,600.00 $9,500.00
2\04
9 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $3,00 2,450,00 $7,350,00 2,050,00 $6,150,00
2\04
10 REMOVE CONCRETE DRIVEWAY PAVEMENT SY $3,00 672,00 $2,016,00 456,00 $1,368.00
2104
11 REMOVE PEDESTRIAN RAMP EA $240,00 2.00 $4BO,OO 2,00 $4BO,OO
2104
.04 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF $3,00 275.00 $825.00 239,00 $717,00
13 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF $2,00 975,00 $1,950.00 738.00 $1.476.00
2\04
14 SALVAGE SIGN TYPE C EA $25.00 9,00 $225,00 9,00 $225,00
2104
15 SALVAGE SIGN. STREET SIGN EA $26.00 2.00 $52.00 2.00 $52.00
2\04
16 SALVAGE MAILBOX EA $54.00 43,00 $2,322.00 43,00 $2,322,00
2104
17 REINSTALL PRIVATE LANOSCAPING LS $1,500.00 1.00 $1,500,00 0,00 $0,00
18 SALVAGE PRIVATE LANDSCAPING LS $1,200.00 1.00 $1,200.00 0.00 $0.00
19 HAUL SALVAGE MATERIAL LS $500.00 1.00 $500.00 1.00 $500,00
2104
20 COMMON EXCAVATION (P) CY $11.46 7,763,00 $88,963,9B 7,763.00 $88,963.98
2105
21 SUBGRADE EXCAVATION (EV) CY $11.46 150,00 $1,719.00 150,00 $1,719,00
2105
22 SELECT GRANULAR BORROW (CV) (P) CY $19.78 2,616,00 $51,744.48 2,616,00 $51,744.48
2105
23 COMMON 80RROW (LV) CY $6.00 100.00 $600.00 0,00 $0.00
2105
24 TOPSOIL 80RROW (LV) CY $9.00 150.00 $1,350,00 150,00 $1,350,00
_5 COMMON LA80RER HR $55.00 40.00 $2,200.00 0,00 $0,00
2123
26 UNILOADER . SKIDSTEER HR $72.00 40,00 $2,880,00 0.00 $0.00
2123
Page 3 of 9
----.----
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
27 DOZER HR $112,00 40.00 $4,480,00 0,00 $0,00
2123 $0.00.
28 TANDUM DUMP TRUCK HR $70,00 40,00 $2,800,00 0.00
2123
29 FRONT END LOADER HR $118,00 40.00 $4,720.00 0,00 $0.00
2123
30 TRACTOR MOUNTED BACKHOE HR $90.00 40,00 $3,600.00 0.00 $0.00
2123
31 STREET SWEEPER (WITH PICKUP BROOM) HR $125,00 35,00 $4,375.00 12.00 $1,500.00
2123
32 AGGREGATE BASE, ClASS 5 TON $10,30 600.00 $5,150,00 250.00 $2,575,00
2211
33 AGGREGATE BASE ICV), ClASS 5 (P) CY $25,62 1,975.00 $50,599.50 1,975.00 $50,599,50
2211
34 CONCRETE PAVEMENT SY $27.00 1,375,00 $37,125.00 1,286,00 $34,722,00
2301
35 STRUCTURAL CONCRETE CY $83.00 25,00 $2,075,00 0.00 $0,00
2301
36 STRUCTURALCONCRETE,HE CY $91,00 205,00 $18,655.00 214,00 $19,474,00
2301
37 REINFORCEMENT BARS (EPOXY COATED) LB $1,00 1,000,00 . $1 ,000,00 0,00 $0.00
2301
38 BITUMINOUS DRIVEWAY SY $14.00 2,075,00 $29,050.00 1,600.00 $22,400,00
2350
39 6' CONCRETE DRIVEWAY SY $41,00 500.00 $20,500,00 500.00 $20,500,00
2301
40 81TUMINOUS MATERIAL FOR TACK COAT GAL $1.80 307,00 $552.60 125.00 $225.00
2357 $0.00.
41 TYPE LVWE35030C WEARING COURSE TON $41.00 685,00 $28,085,00 0,00
MIXTURE
2350
42 TYPE LVNWE35030C BASE COURSE MIXTURE TON $41.00 685,00 $28,085.00 723,00 $29,643,00
2350
43 AGGREGATE BEDDING MATERIAL ICv) CY $30.00 50,00 $1 ,500.00 0.00 $0.00
2451
44 ADJUST CURB STOP 80X EA $200,00 5.00 $1,000,00 5.00 $1,000,00
2504
45 ADJUST GATE VALVE EA $300.00 5.00 $1,500.00 5,00 $1,500,00
2504
46 CONCRETE CURB & GUITER DESIGN B618 LF $7.80 6,185,00 $48,243,00 6,000.00 $46,800.00
2531
47 6' CONCRETE DRIVEWAY APRON SY $41,00 482,00 $19,762,00 463.00 $18,983.00
2301
48 CONCRETE PEDESTRIAN RAMP EA $600.00 4.00 $2,400,00 4,00 $2,400.00
49 7' CONCRETE VALLEY GUITER LF $15.00 80,00 $1,200,00 45.00 $675.00
2531
50 MODUlAR BLOCK RETAINING WALL SY $180,00 85.00 $15,300.00 70.00 $12,600,00
51 FURNISH AND INSTALL MAILBOX AND SUPPORT EA $64.00 43.00 $2,752,00 0.00 $0,00
2540
52 INSTALL MAILBOX EA $50.00 43.00 $2,150.00 43,00 $2,150,00
2540
53 REVISE SIGNAL SYSTEM SYS $8,300.00 1,00 $8,300.00 1.00 $8,300,00.
2565
54 TRAFFIC CONTROL LS $2,200.00 1,00 $2,200,00 1,00 $2,200.00
2563
Page 4 of 9
Unit Contract Contract To-Date To-Date
No. nem Unit Price Quantity Amount Quantity Amount
55 INSTALL SIGN TYPE C EA $100,00 2,00 $200,00 0,00 $0,00
~4 F&I SIGN PANEL TYPE C SF $31,00 28,00 $868.00 0.00 $0,00
2564
57 8ALE CHECK EA $6,00 200,00 $1,200,00 0,00 $0.00
2573
58 SILT FENCE, TYPE HEAVY DUTY LF $2.80 1,090,00 $3,052.00 675,00 $1,890,00
2573
59 ROCK CONSTRUCTION ENTRANCE EA $100,00 2,00 $200,00 0.00 $0.00
2573
60 3\6' CROSSWALK PAVEMENT - EPOXY SY $10.00 8,00 $80,00 0.00 $0,00
MARKING
3520
61 12' STOP 8AR - EPOXY MARKING LF $50.00 2,00 $100,00 0.00 $0,00
3520
62 SEEDING AC $1.600.00 0,30 $480,00 0.00 $0,00
2575
63 SODDING, TYPE LAWN SY $2.80 10,186,00 $28,520.80 8,000,00 $22,400,00
2575
64 MULCH MATERIAL TYPE 1 TON $130.00 3,00 $390.00 0,00 $0,00
2575
65 DISK ANCHORING AC $400,00 0.30 $120.00 0.00 $0,00
2575
66 COMMERCIAL FERTILIZER ANALYSIS 22.5.10 LB $0,50 450,00 $225,00 250,00 $125.00
2575
67 CONSTRUCTION FENCE LF $3,00 150.00 $450,00 150,00 $450,00
. Subtotal: $601,512,36 $508,227,96
Schedule: B - STORM SEWER
Unit Contract Contract To-Date To-Date
No. nem Unit Price Quantity Amount Quantity Amount
1 CLEARING AC $1,850,00 1,50 $2,775.00 0,90 $1,665,00
2101
2 GRU881NG AC $1,850,00 1.50 $2,775.00 0,90 $1,665,00
2101
3 REMOVE RCP PIPE SEWER (STORM) LF $15,00 245,00 $3,675.00 137,00 $2,055,00
2104
4 REMOVE CMP PIPE CULVERTS AND APRONS LF $15.00 100,00 $1 ,500.00 25,00 $375.00
2104
5 REMOVE DRAINAGE STRUCTURE EA $525.00 5.00 $2,625.00 5,00 $2,625,00
2104
6 REMOVE RCP APRON EA $320,00 4.00 $1,280.00 2,00 $640,00
2104
7 COMMON CHANNEL EXCAVATION CY $12.64 1,120.00 $14,156.80 1,500,00 $18,960.00
2105
8 12' RC PIPE APRON EA $320,00 3,00 $960.00 4.00 $1,280.00
2501
9 21' RC PIPE APRON EA $440.00 1.00 $440,00 1,00 $440,00
2501
10 27' RC PIPE APRON EA $630.00 1.00 $630,00 1.00 $630,00
_at
12' TRASH GUARD FOR 12' PIPE APRON EA $260.00 2,00 $520,00 2,00 $520,00
501
12 4' PERF. PRC PIPE DRAIN LF $3,00 920.00 $2,760.00 600.00 $1,800,00
2502
Page 5 ot9
Unit Contract Contract T a-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
13 12' RC PIPE SEWER DESIGN 3006 CL V LF $27,00 1,359.00 $36,693,00 1,319,00 $35,613.00
2503
14 IS' RC PIPE SEWER DESIGN 3006CLlII LF $30.00 290.00 $8,700.00 284.00 $8,520.00 .
2503
15 21' RC PIPE SEWER DESIGN 3006 CL III LF $36,00 92,00 $3,312.00 89,00 $3,204.00
2503-
16 27' RC PIPE SEWER DESIGN 3006 CL III LF $50.00 133.00 $6,650.00 107.00 $5,350.00
2503
17 CONNECT TO EXISTING STORM SEWER EA $840,00 2.00 $1,680,00 2,00 $1,680.00
2503-
18 CONST DRAINAGE STRUCTURE DESIGN 48- LF $240,00 65.00 $15,600,00 85,23 $20,455,20
4020
2506
19 CONST DRAINAGE STRUCTURE DESIGN 54- LF $340.00 15.00 $5,100.00 27.21 $9,251.40
4020
250'
20 CaNST DRAINAGE STRUCTURE DESIGN 60- LF $360,00 12,00 $4,320,00 11.66 $4,197,60
4020
2506
21 CaNST DRAINAGE STRUCTURE DESIGN 2'3 LF $175.00 30,00 $5,250,00 29,60 $5,180.00
2506
22 CASTING ASSEM8L Y EA $580,00 19,00 $11,020.00 19,00 $11,020,00
2506
23 ADJUST RING FRAME AND CASTING EA $370,00 12,00 $4,440,00 12.00 $4,440,00
2506
24 RIVER RUN 80ULDERS (RIP RAP) CY $160,00 32,00 $5,120.00 48.00 $7,680,00
2511
25 DECIDUOUS TREE 2,5' CAL 8&8 TREE $464,00 3.00 $1,392.00 3.00 $1,392.00
(NORTHWOODS MAPLE) .
2571
26 DECIDUOUS TREE 2,5' CAL 8&8 (HERITAGE TREE $440,00 3,00 $1,320,00 12,00 $5,280,00
RIVER BIRCH)
2571
27 ORNAMENTAL TREE 6 FT HT B&B (AUTUMN TREE $310,00 9,00 $2,790,00 12,00 $3,720,00
8RILLlANCE SERVICEBERRY)
2571
28 DECIOUOUS SHRUB #5 CONT (WHITE SHR $52,00 71,00 $3,692,00 71.00 $3,692.00
SNOWBERRY)
2571
29 DECIDUOUS SHRUB #5 CONT (WITCHHAZEL) SHR $52,00 6.00 $312.00 6.00 $312.00
2571
30 DECIDUOUS SHRUB #5 CONT (CARDINAL SHR $52.00 32,00 $1,664,00 32,00 $1,664.00
DOGWOOD)
2571
31 PERENNIAL (BLUE FLAG IRIS) PLAN $15.00 70,00 $1 ,050.00 70,00 $1,050.00
2571
32 PERENNIAL (BEAKED SEDGE) PLAN $6.40 166,00 $1,062.40 166.00 $1,062.40
2571
33 PERENNIAL (BEBB'S SEDGE) PLAN $6.40 316.00 $2,022.40 316,00 $2,022.40
2571
34 PERENNIAL (VENUS ASTILBE) PLAN $10.50 77.00 $808.50 77.00 $808.50
2571
35 PERENNIAL (TURTLEHEAD) PLAN $10.50 107.00 $1,123.50 107,00 $1,123.50
2571
36 SILT FENCE, TYPE HEAVY DUTY LF $2,80 236,00 $660,80 0.00 $0.00 .
2573
37 EROSION CONTROL BLANKET SY $10.00 3,00 $30.00 0.00 $0,00
2575
38 SEEO MIXTURE #30B LB $6.00 18,00 $108.00 0,00 $0.00
2575
Page 6 of 9
Unit Contract Contract To-Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
39 SEED MIXTURE #25B LB $14.00 9.00 $12B.00 0.00 $0.00
2575
eo CONST, DRAINAGE STRUCTURE DESIGN H. LF $400,00 2.00 $800.00 2,00 $800.00
27" - 4006
2503
Subtotal: $160,943.40 $172,173.00
Schedule: C. WATER
Unit Contract Contract To-Date To-Date
No, Item Unit Price Quanllty Amount Quantity Amount
1 REMOVE WATER MAIN LF $21,00 510,00 $10.710.00 637,00 $13,377.00
2104
2 REMOVE GATE VALVE & BOX EA $420,00 10,00 $4,200,00 10.00 $4,200.00
2104
3 REMOVE HYDRANT & VALVES EA $2,600.00 10.00 $26,000,00 8,00 $20,800,00
2104
4 CONNECT TO EXISTING WATER MAIN EA $1,260,00 8,00 $10,080.00 8.00 $10,080.00
2504
5 F&I HYDRANT EA $2,600.00 11.00 $28,600.00 8,00 $20,800.00
2504
6 6' GATE VALVE AND BOX EA $740.00 10,00 $7,400.00 12.00 $8,880,00
2504
7 I' CORPORA nON STOP EA $130.00 1.00 $130,00 12,00 $1,560,00
2504
8 I' TYPE K COPPER PIPE LF $12,60 100,00 $1,260,00 120.00 $1,512,00
2504
-. 6"6' WET TAP EA $4,200.00 1.00 $4,200,00 0,00 $0,00
10 6' DIP WATER MAIN LF $32,00 800,00 $25,600,00 1,120,00 $35,840.00
2504
11 INSULATION SY $26,00 120.00 $3,120,00 8.00 $208.00
2504
12 WATER MAIN FITTINGS LB $3.20 700.00 $2,240.00 617,00 $1,974.40
2504
Subtotal: $123,540.00 $119,231.40
Schedule: D - SANITARY SEWER
Unit Contract Contract To.Date To-Date
No. Item Unit Price Quantity Amount Quantity Amount
1 REMOVE VCP PIPE SEWER (SANITARY) LF $21,00 160,00 $3,360,00 160,00 $3,360.00
2104
2 TRENCH LESS SANITARY SEWER RELINING (S' LF $31.00 4,500,00 $139,500.00 4,500,00 $139,500,00
CIPP)
2503
3 4' PVC SANITARY SERVICE LF $21.00 150,00 $3,150,00 50,00 $1,050.00
2503
4 CONNECTTO EXISTING SANITARY SEWER EA $1,600,00 1,00 $1,600,00 1.00 $1,600.00
MANHOLE
2504
5 EXTRA DEPTH MANHOLE LF $200,00 2.00 $400,00 2,00 $400,00
2506
. S' PVC SDR 26, 0'-10' LF $42,00 13,00 $546,00 18,00 $756.00
S' PVC SDR 26, 10'.12' LF $52,00 205.00 $10,660.00 208.00 $10,816.00
2503
Page 7 of 9
Unit Contract Contract To-Date To~Date
No. Item Unit Price auantity Amount Quantity Amount
8 8' PVC SDR 26, 12'.14' LF $63.00 56.00 $3,528,00 60,00 $3,780.00
2503
9 8' PVC SDR 26,16'.18' LF $80.00 5.00 $400.00 5,00 $400.00 .
2503
10 STANDARD MANHOLE 0.'10' EA $2,300.00 1.00 $2,300,00 1,00 $2,300.00
2506
11 MANHOLE SEALING GAL $31.00 250,00 $7,750,00 0.00 $0,00
2503
Subtotal: $173,194,00 $163,962.00
Grand Total: $1,059,189,76 $963,594,36
.
.
Page 8 of9
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'I
Application for Payment: Itemization Summary
Contract To-Date Amount of
. Schedule Amount Work Completed
A - ROADWAY $601,512.36 $508,227.96
B - STORM SEWER $160,943.40 $172,173.00
C, WATER $123,540,00 $119,231,40
D - SANITARY SEWER $173,194,00 $163,962.00
Grand Total: $1,059,189.76 $963,594.36
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Page 9 of 9
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~
~HILLS
City of Arden Hills
Request for Council Action
Prepared by: Michelle Wolfe-
Schawn Johnson
Dept.: Administration
Council Mtg. Date: 10112/2004
Final Action Needed By:
1011212004
Agenda Item
ApproYinQ Employee Eyaluation and Step Increase for Citv
Administrator
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Review and Approve Consent Agenda Item 3,D.-Approve Employee Performance Review and Step
Increase for the City Administrator
Staff Recommendation:
Approve Consent Agenda Item 3.0,
Advisory Commission Action:
Commission
. PI,anning
PTRC
Date
Action
----1---
.mu .r-lot~pplicaJ:lle_____~
Not Applicable
. Not applicable.
Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
ISI Resolution (No, 04-55)
o Ordinance (No.
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
City Administrator's Salary Increase from Step 3 to Step 4
AdministratorlStaff Comments:
The Mayor and City Council members met in a closed meeting on September 28, 2004 at 7:30 AM to
review the performance of the City Administrator, The performance period covered September 2, 2003,
to the present. A performance and salary review was given on September 28, 2004. Members of the
Arden Hills City Council gave a positive performance evaluation to the City Administrator. The City
Administrator will receive a salary rate increase from step 3 to step 4,
Page 1 of 1
"
~
~~HILLS
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-55
RESOLUTION APPROVING EMPLOYEE EVALUATION AND SALARY STEP
INCREASE FOR THE CITY ADMINISTRATOR PER THE EMPLOYMENT
AGREEMENT BETWEEN
THE CITY OF ARDEN HILLS AND CITY ADMINISTRATOR MICHELLE WOLFE
WHEREAS, on September 2, 2003, the City of Arden Hills entered into an
employment agreement with Michelle Wolfe to serve as City Administrator; and
WHEREAS, certain provisions of the employment are to be periodically amended
for City Administrator Wolfe's continuing employment with the city; and
WHEREAS, the Arden Hills City Council met in closed session on September 28th,
2004, to review the performance of the City Administrator; and .
WHEREAS, the Arden Hills City Council gave a positive performance evaluation to
the City Administrator and agreed to a salary step increase per the City's employment
agreement and approved compensation plan.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Council do hereby
amend the employment agreement as follows:
Salary: The City of Arden Hills agrees to pay Ms. Wolfe a monthly salary increase from step
3 to step 4, effective September 2, 2004. Thereafter, performance and salary reviews will be
performed annually in accordance with the City's Personnel Policy.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 12TH DAY OF OCTOBER, 2004,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle Wolfe, CITY ADMINISTRATOR
.
\\Earth\Admin\Council\Resolutions\2004\04-55 Resolution Approving City Administrator's Perfonnance Evaluation.doc
/"
. Summary:
Arden Hills City Council Closed Session - Performance Review of City Administrator
7:30 a,111., September 28,2004
The Mayor and Council met in closed session on this date to review the performance of
the city administrator. The performance period covered date of hire to present, Input for
the review was obtained from the following sources:
. Mayor and Council
. Staff
All elected officials participated and approximately ten stafT submitted comments.
Significant themes, messages, etc. are as follows:
Significant accomplishments:
. Bringing staff to full complement
. Developing a team in City Hall
.
Development opportunities:
. Continue to facilitate clear communication between staff and Council
. Delegate city representation at meetings to other staff
. Devote time/attention connecting to staff (beyond department heads)
The council also agreed to support a step increase, per hiring contract, at the next Council
meeting,
Respectfully submitted,
Harry Brull, Consultant
.
e--- -------
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~
~HlLLS
City of Arden Hills
Request for Council Action
Prepared by: TM
Dept.: O&M
Council Mtg, Date: 1011212004
Final Action Needed By:
10/12/2004
Agenda Item II
Countv Road E-Bridae and Sidewalk Improyements
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Staff requests that Council provide direction on project scope and take appropriate action on the attached
Resolution 04-56,
Staff Recommendation:
Staff supports the concept of the sidewalk as a connection to an overall City trail system as outlined in the
Parks and Trails Master Plan, However, recognizing the intrusiveness into existing residential yards, staff
would recommend the least intrusive, yet viable option available. Most likely this would be the option with
a 2-foot set-back (colored pavement or brick) with a 6-foot sidewalk. Trail linkages and pedestrian safety
are the primary reasons for supporting the sidewalk concept.
Adyisory Commission Action:
Commission
Date
Action
r-lotAPpli!:,,~IEl
...~~t~~:I!~~:~__j
,
,
__L_~_-------1________
!
.... .F'lanning
PTRC
r
-------_._--_._-~------
,
I
--..+.
Supporting Documents (which are attached to this Action Form):
[2] Memo/Letter:
From Greg Brown, City Engineer, dated October 7, 2004
[2] Resolution (No, 04-56)
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
[2] Other:
Minutes and materials detailing the progression of the County Road E project
Financial Implications:
AdministratorlStaff Comments:
Page 1 of 1
.
.
.
,
URS
Agenda Item 6A
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Michelle W olfe/ Arden Hills
City Administrator
File: 31809368
From: Gregory S. Brown
Arden Hills City Engineer
Date: October 7, 2004
Subject: County Road E Trail Improvements
Background
The City of Arden Hills developed a Parks and Trails Master Plan, which outlines the
improvements for parks and trails throughout the City. The Plan was adopted in 2002 after a
resident survey was conducted and indicated that expanding the trail network was a high priority.
The Plan aims to connect the Arden Hills' community through an efficient and safe trail system
that will provide residents an opportunity for healthy exercise and inter-community
connectedness. Currently there are very narrow walkways on both sides of the bridge. These
inadequate walkways along the County Road E bridge over TH51 are the only crossing between
Lydia Avenue in Roseville and 1-694, This area is considered a weak link in the trail system and
a "choke point" for pedestrian traffic. For these reasons, the Council directed staff to look into
improving the pedestrian crossing and sidewalk options. The proposed plan would extend the
trail system across County Road E bridge to Lindey's Park. Future trail plans include a trail that
will connect Lake Johanna to Lindey's Park and another trail that will traverse north and south
from Lindey's Park along Snelling Avenue and Old Highway 10,
Existing Conditions on County Road E Bridge
.
.
.
County Road E Trail Improvements
October 6, 2004
Page 2
Pub lie Process
In an attempt to solicit public opinion and communicate the project to the residents, a
neighborhood meeting was held on Thursday, April 1, 2004. As a result of comments and
questions raised at that meeting, a second neighborhood meeting was held on Thursday, May 6,
2004. Meeting notices were sent to 257 residents living on Arden Oaks Court, Arden Oaks
Drive, Arden Place, County Road E (from the bridge to Old Snelling), Forest Lane, Glen Arden
Court, Glen Arden Road, Hamline Avenue, Lake JohamJa Boulevard, Oak Avenue, Pascal
Avenue N, Ridgewood Court, Ridgewood Road, Siems Court, Skiles Lane and Snelling Avenue
inviting them to both meetings. Approximately 17 residents attended the first meeting and nine
residents attended the second meeting, The response was generally very positive with the
exception of a few residents living along County Road E who are directly impacted by the
potential sidewalk. The project and feasibility study were presented to the Council on March 8,
2004.
On January 26, 2004, the City Council authorized the preparation of a feasibility study for
pedestrian improvements along the south side of County Road E between the TH 51 bridge and
Old Snelling Avenue. At the February 17, 2004 Council Work Session, the City Council was
presented with three different bridge options. The Council reached a consensus to proceed with
Option B, At the May 17, 2004 Work Session, the Council was presented with a recap of the two
neighborhood meetings. The Council reached a general consensus to move forward with the
improvements, however staffwas asked to come back with options with regards to the layout of
the sidewalk, such as sidewalk next to street with and without a boulevard. At the August 23,
2004 Council Work Session, the Council indicated to staff that they would like to proceed with
the Option C and to seek funding from the State of Minnesota. If the City does not receive
funding from the State of Minnesota, the Council would like to proceed with Option B. In
addition, the Council agreed to have this project placed on a future City Council Meeting. The
following options will be given to the residents affected by this project: 1) 6-foot sidewalk with
2-foot concrete maintenance strip (i.e. Highway 96 median) and 2) 8-foot sidewalk.
As a result of feedback from public meetings, staff evaluated an alternative route for a trail. This
included a trail that would connect Lindey's Park to Freeway Park via Arden Place. This route
would be favorable to those traveling from the south, but would be less attractive for pedestrians
from the west or north. For those coming from the west or north, it would provide them a
sidewalk, but would be "out of the way" and would still result in pedestrian traffic along County
Road E. The steep slopes at Freeway Park would not meet ADA requirements and, due to the
additional length of sidewalk, would result in a project cost approximately $120,000 greater than
a sidewalk along County Road E. A trail constructed just through the Freeway Park area ending
at Arden Place would cost approximately $60,000
.
.
.
County Road E Trail Improvements
October 6, 2004
Page 3
We have had communication with RanJsey County staff regarding the project. Dan Soler,
Ramsey County Traffic Engineer, and Undersheriff George Altendorfer concur that the proposed
improvement to the County Road E bridge would allow for safer movement of pedestrians and
bicyclists, regardless of plans for a sidewalk. Mr. Altendorfer indicated that the County is
concerned over the safe passage for pedestrians based on the number of Mounds View High
School and Bethel University students who walk across the bridge.
The City has received requests to provide safe facilities for pedestrians and cyclists along Lake
Johanna Boulevard and Old Highway 10. Both of these roadways are also owned by RanJsey
County. Sidewalk or trail improvements along Lake Johanna Boulevard are constrained by
limited right-of-way and the lack of curb and gutter along the roadway to provide a safe
separation for pedestrians and vehicles. Old Highway 10 includes several areas of steep slopes
and also lacks curb and gutter to provide a safe separation for pedestrians and vehicles. In
addition, the existing CP Rail bridge provides a significant obstacle to a separate trail or sidewalk
along Old Highway 10. Staff has investigated the feasibility of improvements to the CP Rail
bridge and has determined that the bridge condition is too poor to make modifications necessary
for a sidewalk improvement. The City has relayed this concern to CP Rail and Ramsey County
officials. City staff is aware of the concerns for safer walking facilities in both ofthese areas and
will pursue potential improvement opportunities as they arise.
Feasibility Study
On January 26, 2004, the Arden Hills City Council authorized the preparation of a feasibility
study for pedestrian improvements along County Road E, between the TH 51 bridge and Old
Highway 10. The feasibility report was presented to the Council on March 8, 2004, The report
outlined three options for providing additional bridge width. Option A proposed to reconfigure
the lane width and spacing of the roadway to create a 6.5-foot wide sidewalk along one side of
the bridge without expanding the width of the existing bridge. The estimated cost of Option A
was $60,000. Option B proposed extending the deck support along the southern side ofthe
bridge as well as narrowing the lane widths to facilitate the construction of a 7.S-foot wide
sidewalk along one side of the bridge. The estimated cost of Option B was $80,000. Option C
proposed a 10-foot wide sidewalk that would require the construction of a parallel beam across
TH 51 to widen the bridge deck. In this option, the roadway would remain the same, only one
side of the bridge extended for sidewalk construction. Option C would allow for the construction
of an interior rail/buffer between the sidewalk and the traffic lanes for additional level of safety.
The estimated cost of Option C was $200,000. Several options were also presented to Council
concerning additional bridge enhancement options, such as ornamental railing, decorative surface
treatments and lighting.
.
.
.
County Road E Trail Improvements
October 6, 2004
Page 4
Painted Concrete and Ornamental Railing
The existing roadway, west of the freeway ramp intersection, includes a 6- foot shoulder
delineated by a solid white stripe, The shoulder is frequently used by pedestrians and cyclists. It
is unlawful for vehicles to enter the shoulder except for emergency purposes, driveway access or
mail delivery, It is common for vehicles to violate the law and drive into the shoulder while
passing a vehicle waiting to turn left, The high volume of traffic on County Road E and potential
for vehicle encroachment onto the shoulder creates a potential1y dangerous situation for
pedestrians.
The feasibility study also included proposed sidewalk options along County Road E connecting
Snel1ing Avenue and the bridge. Widths of6' and 8' were considered and surfacing of concrete
and bituminous were considered as options for a sidewalk. The south side of Count Road E is
recommended as the most practical option due to its relative flat grade and the fact that it is free
of conflicting private utilities. The estimated project cost for a 6-foot wide concrete sidewalk
along the south boulevard was $78,700. A 2-foot wide edge strip (colored, stamped or exposed
aggregate concrete) between the concrete sidewalk and back of curb would add $36,000 to the
sidewalk costs.
.
.
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County Road E Trail Improvements
October 6, 2004
Page 5
Northern boulevard of County Road E
A sidewalk along the north side of the County Road E was considered as it would eliminate
pedestrian crossing at the two freeway ramps although crossings of North Hamline, Arden Oaks
Drive and Pascal would be required. The north side would require utility relocation, culvert
construction and retaining walls due to the steep boulevard grades. These factors would result in
impacts to 11 residential properties (more significant than the south side) and would cost
approximately $130,000 more than the sidewalk along the south side of County Road E.
The bridge is not currently scheduled for rehabilitation or reconstruction by either Ramsey
County or MnDOT in the next 5 years and 10 years respectively. At the point where the bridge
does get reconstructed by MnDOT or Ramsey County the improvements constructed by the City
would be replaced in kind. Current bridge design practice would include pedestrian
improvements on both sides of the bridge regardless of whether a sidewalk connects to them.
Future bridge reconstruction would be funded by Ramsey County and MnDOT with no
expectation of funding participation from the City.
Funding Opportunity
During project development, the City Engineer looked into the potential for soliciting MnDOT
Cooperative Agreement Funding for the project. The Cooperative Agreement could fund as
much as 100% ofthe project construction cost plus approximately 30% of the engineering cost
and the initial response from MnDOT has been positive and encouraging. In order to be
considered for MnDOT funding, it is imperative that the Council confirms the scope of the
project and passes a resolution on October 12. The deadline for project proposals to be
submitted for the July 2005 funding cycle is October 15, 2004.
.
.
.
County Road E Trail Improvements
October 6, 2004
Page 6
__J
':p1'
, '. ---~-~--~--
6' Concrete sidewalk 2 ' edge strip along south side of County Road E
Scope Outline
Based on discussions at the August 23 work session, the following is staffs understanding of the
Council's remaining decisions regarding project scope. The intent of the proposed resolution is
to confirm the scope and to proceed with our funding request from MnDOT:
Bridge Option 1:
. Option B Bridge Improvements
. Ornamental Railing
. Concrete Pilasters
. Surface Treatment
. 6' Concrete Walk (between ramps)
Total Estimated Project Cost
OR
Bridge Option 2:
. Option C Bridge Improvements
. Ornamental Railing
. Concrete Pilasters
. Surface Treatment
. 8' Concrete Walk (between ramps)
Total Estimated Project Cost
Bridge Option Notes:
$ 90,000
$ 30,000
$ 6,000
$ 10,000
$ 24,000
$160,000
$224,000
$ 30,000
$ 6,000
$ 10,000
$ 30,000
$300,000
1. Approximately $l20,000 of Bridge Option 1 and approximately $225,000 of Bridge
.
.
.
County Road E Trail Improvements
October 6, 2004
Page 7
Option 2 project costs are eligible for cooperative agreement funding.
2. Some of the estimated costs of the bridge options above are higher than those listed in the
feasibility report in order to account for recent significant increases in the cost of steel.
3. Option C estimate includes interior safety rail between sidewalk and roadway (not in
original feasibility estimate).
4. An eight-foot wide walk is included in Bridge Option 2 vs. six-foot walk in Bridge
Option 1 for comparison.
Sidewalk Option 1:
. 6 Foot Concrete Sidewalk
. 2 Foot Edge Strip
Total Project Cost
$ 54,700
$ 25,000
$ 79,700
OR
Sidewalk Option 2:
. 6 Foot Concrete Sidewalk
Total Project Cost
$ 54,700
$ 54,700
Sidewalk Option Note:
1. Preliminary discussion with MnDOT indicate that the sidewalk portion of the project
would not score high for cooperative agreement funding however, state aid funds could
be used for these improvements.
Recommend Council Action
Staff requests that Council provide direction on project scope and take appropriate action on the
attached Resolution 04-56,
In terms ofthe bridge, staff believes that this is a significant safety concern and major "choke
point" for the City. The bridge improvement is recommended.
Staff supports the concept of the sidewalk as a connection to an overall City trail system as
outlined in the Parks and Trails Master Plan. However, recognizing the intrusiveness into
existing residential yards, staff would recommend the least intrusive, yet viable option available.
Most likely this would be the option with a 2-foot set-back (colored pavement or brick) with a 6-
foot sidewalk. Trail linkages and pedestrian safety are the primary reasons for supporting the
sidewalk concept.
.
.
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~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO, 04-56
REQUESTING MN/DOT CONSIDERATION OF A COST SHARING COOPERATIVE
AGREEMENT FOR PEDESTRIAN IMPROVEMENTS TO COUNTY ROAD E
BRIDGE OVER TRUNK HIGHWAY 51
WHEREAS, the City of Arden Hills proposes to make pedestrian improvements to the
County Road E bridge over TH 5l in Arden Hills; and
AND, WHEREAS, the improvement will benefit both the City of Arden Hills and the
Minnesota Department of Transportation; and
AND, WHEREAS, the City of Arden Hills is requesting financial participation in the project
from the Minnesota Department of Transportation through the Municipal Agreement program; and
AND, WHEREAS, the City of Arden Hills is committed to providing the local share ofthe
costs ifthe project is selected as part of the FY2005 Municipal Agreement Program; and
AND, WHEREAS, the City of Arden Hills is committed to completing the project if selected
and funding is provided as part of the FY 2005 Municipal Agreement Program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA: that the City of Arden Hills is requesting funding from the Minnesota
Department of Transportation for the pedestrian improvements to the County Road E bridge over TH
51 and is committed to completing such project and providing local share of funding.
BE IT FURTHER RESOLVED, that the Council hereby selects Bridge Option , as
outlined in the Engineer's memorandum dated October 7, 2004, as the scope of the pedestrian
improvement to the County Road E bridge over TH 51.
ADOPTED by the Council this l2th day of October, 2004.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle Wolfe, Administrator
Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
December 16, 2003
Page 3 of7
.
.
. The City has denied acceptance of the ADA work at Perry Park. He explained that
the blacktop is not up to specifications noting that it would be completed in spring
2004. He noted that funds have been held until the work is satisfactorily completed.
. Soil borings and samples have been taken for the new warming house facility at Perry
Park. He stated that the results would be available in January 2004.
. Started flooding the ice rinks. He stated that they plan to be open Saturday,
December 20,2003.
. Noted that there would be an ice trail at Valentine Park.
. He stated that the Mayor's son, along with two other parents, plan to flood the Indian
Oaks Court pond for use as a neighborhood ice rink. He noted that mdian Oaks Court
had been a City maintained ice rink at one time stating that the neighborhood plans to
shovel and maintain the pond, throughout the season, for use as a neighborhood ice
rink,
. Stated that he has received several calls for Eagle Scout projects that include
plantings, gardens and buckthorn removal. He reviewed the projects with the
Committee.
. Continue to maintain and plow the trails throughout the City. Stated that the
Residents have been very complimentary noting that they have done a great job in
maintaining the trails.
. Stated that he has received several calls regarding the possibility of a cross-country
ski track. He stated that presently they are not sure where they would place a trail like
this or how it would be maintained.
. Referenced the Celebrating Arden Hills event noting that there would be some
changes in the process. He stated that the concept would remain the same as last year
noting that it would include a food tent, music by the White Sidewalls and a fireworks
display. He stated that City Staff would manage the event noting that they would also
be asking Residents to contribute to the process. He stated that he and Ms. Olson
would co-chair the event and that they would provide the Committee with monthly
u dates.
.
Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
December 16, 2003
Page 4 on
.
Michelle Olson - Recreation Update
Ms. Olson provided the Committee with an update on the Recreation activities. She reviewed
the following items:
· The Breakfast with Santa was held on Sunday, December 14, 2003. She reviewed
with the Committee noting that they were very pleased with the turnout.
. She just completed the 'Letters from Santa' project. She reviewed with the Committee
noting that each letter is personally written and unique to each child and includes a .
return address for the North Pole. She stated that the program has grown considerably
and that this year she wrote over 60 letters.
· Completed the hiring process for the lee Rink Attendants for the season. She stated
that they have 15 attendants noting that 8 are returns from last year.
· An Ice-Skating Clinic will be held next week over Christmas break, She stated that
they have two instructors for the clinic and reviewed with the Committee.
· Ice Skating lessons are scheduled to begin January 3, 2004.
· After School programs are scheduled to begin January 5, 2004, Presently in the hiring
process for the program instructors.
· Noted that due to the flooding in the basement area of City Hall the storage area
would require reorganization. She reviewed the issues and concerns with the
Committee,
Committee Member Henry asked ifthe City Hall building still leaks. Mr. Moore confirmed that
they are still having problems noting that they would have to wait until spring to determine the
extent.
5, CUMMINGS PARK UPDATE
Mr. Moore stated that they did a walkthrough inspection of the Park and provided the Committee
with the following update:
.
.
.
.
Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
January 27, 2004
Page 2 0[8
. Council approved $50,000 in funding for repairs to the City Hall building that includes
the HV AC system and mold removal. The City will recoup the dollars through a lawsuit
that will be filed.
· Council passed the goals and vision statement for TCAAP.
· Approved two contracts dealing with infrastructure issues - Elders and Associates for
impact and analysis and Kennedy and Graven for public data privacy issues,
· Discussed the gateway entrance signs, Council has requested clarification of the height
and asked that the Planning Commission and PTRC meet to discuss the options and make
a recommendation for Council to consider.
· Authorized the County Road E pedestrian improvements that will include the bridge and
the lrailleading up to the bridge.
· Council approved the first payment for Perry Park Field improvements.
. Reviewed City Staff persOlmel changes with the Committee.
Chair Henry asked if any decisions had been made with respect to the designs for the gateway
entrance signs. Council Liaison Holden stated that no decisions have been made yet. She
provided the Committee with a packet of design ideas for their review.
4.
PARKS AND RECREATION UPDATES
Tom Moore - Park Update
Mr. Moore provided the Committee with an update on the park activities. He reviewed the
following items:
· Received some bad news from the County regarding the underpass at Tony Schmidt Park.
He stated that he spoke with Larry Holmberg and was informed that there are some issues
with the railroad with respect to who would build, the County Architect or the railroad,
· Right-of-way issues have developed noting that the railroad is now asking for more
money. The City is in the process of applying for a grant noting that there is no guaranty
that they will receive it. It appears that the project will be delayed and may not be
completed in 2004 unless the City receives the grant money. He noted that Rich
Straumann is on the Committee and will keep the Park Committee informed ofthe
progress,
. Parks Department received a $l6,000 donation from the Russian Orthodox Church
Charitable Gambling Fund,
. Parks and Recreation received a $4,000 donation also from the Charitable Gambling
Fund. The donation has been split, $2,000 will be included in the Park Fund and $2,000
will be included in the Recreation General Fund.
Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
January 27, 2004
Page 3 of8
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Agenda Item 2E
OR\GINAL
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
37951-023-8001
Ms. Michelle Wolfe/
City of Arden Hills
Nick LandwerJURS
Tom Moore/AH
File:
Copy:
From:
Greg Brown
Arden Hills City Engineer
Date:
February 11, 2004
Subjec1:
County Road E Pedestrian Improvements
Background
The Council authorized the City Engineer to prepare a feasibility report for pedestrian sidewalk
improvements to County Road E at the January 26,2004 Meeting, The general scope of the
improvements includes widening ofthe pedestrian walk along the County Road E bridge across
TH 51 and construction of an at grade sidewalk from the signalized intersection east ofthe
bridge to the intersection of County Road E and Old Highway 10. Weare developing a series of
options for the bridge crossing for council's consideration and will discuss them in greater detail
at the work session, Below is a general summary of the options we are developing:
Option A:
. Replace existing bridge north sidewalk and guardrail with F-type rail (l' -8" wide vs. 3' -8")
. Shift roadway centerline 3' to the north
· Narrow traffic lanes to 14' (currently 15')
. Construct 6' -6" foot walk along the south side of bridge
. Estimated bridge construction cost: $60,000
Option B:
. Replace existing bridge north sidewalk and guardrail with F-type rail (1' -8" wide vs. 3' .-8")
. Shift roadway centerline 3' to the north
. Narrow traffic lanes to l4 ' (currently 15 ')
. Construct 7' -6" foot walk along south side of bridge with cantilever structure improvements
to bridge beams
. Estimated bridge construction cost: $80,000
/
Memorandum
February 11, 2004
Page 2
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Option C:
. Install new beam along south edge of bridge including center pier in roadway median
. No changes to roadway alignrnent or lane widths
. Remove southern guardrail
. Construct 10' walk along south side of bridge
. Optional interior rail between traffic and sidewalk
· Estimated bridge construction cost: $180,000
Enhancement Options (could be included with option A, B or C)
. Orna.mental railings
. Decorative lighting
· Concrete patterning/reveals on face of bridge (visible from TH 5l)
. Concrete pilasters at ends of bridge
SidewalkffraiI
All options would include the construction of sidewalk/trail along the southern boulevard of
County Road E. The sidewalk/trail would be constructed within existing MnDOT and County
ROW from the signal east of the bridge to Old Highway 10. There are 7 single family homes
along the proposed alignment which would be impacted by the construction of a sidewalk .
adjacent to the street. We have not contacted any ofthese residents to date to obtain feedback
regarding the proposed project. The estimated construction cost for the sidewalk/trail
improvements is approximately $55,000. Therefore the project construction cos1s are estimated
to range from $115,000 to $235,000 (not including bridge enhancements). The project could be
funded with the city's State Aid account which currently has a balance of approximately
$500,000.
Worksession
Mr. Landwer will provide a presentation of the options including some renderings of the various
bridge options for Council's consideration, Depending upon direction received from the council,
the City Engineer will finalize the feasibility report for the project with the recommended
improvements, We anticipate the feasibility report to be presented at a Council meeting in
March.
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ARDEN HILLS CITY COUNCIL WORKSESSION
FEBRUARY 17, 2004
5
Mr, Parrish indicated that he would incorporate the Council's feedback and bring this
back for Council considera1ion and/or approval in March,
2.D Street Sign Discussion
Mr, Moore and City Engineer Nick Landwer provided an update on the street sign
project and outlined the various options available to the Council, including the different
proposed sign types, various options, and the estimated costs which vary between
$55,000 and $70,000.
It was the consensus of the Council to evaluate other community signs prior to making
any decisions. It was also the consensus of the Council to not include street numbers.
Ultimately the final decision would be clarified at the Monday, Febrnary 23, regular City
Council meeting,
~.11!:0Co_!iRoad~~rail:~&'d~
2.F Council Pav
Mr, Siddiqui outlined that the Council has been underpaid for the past two years by
approximately $20 per year, It was the consensus of the Council to reconcile the
difference on a going forward basis.
COUNCIL COMMENTS:
Councilmember Holden indicated that the North Heights neighborhood meeting would
take place Wednesday evening and requested that, when appropriate, a resolution
outlining the City's position on a consolidated dispatch center be brought forth.
Councilmember Larson indicated that he would be a member of a school board task
force that was evaluating the school board operations and the first meeting for this group
was scheduled for next week.
Councilmember Grant had no comments.
Councilmember Rem indicated that Arden Hills Notes articles are due Wednesday,
February 18, She also noted she will be attending a meeting on Wednesday to discuss the
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ARDEN HILLS
MINUTES
PARKS, TRAILS AND RECREATION COMMITTEE MEETING
TUESDAY, FEBRUARY 24, 2004 7;00 P.M,
ARDEN HILLS CITY HALL
1245 WEST HIGHWAY 96
1. CALL TO ORDER
Chair Henry called the February 24, 2004 meeting ofthe Parks, Trails and Recreation Committee
to order at 7:00 p,m.
MEMBERS PRESENT: Chair Bill Henry, Committee Members Jim Crassweller, Don
Messerly, Rich Straumann, Joanie Werner and Steve Zilmer.
OTHERS PRESENT: Tom Moore, Director of Operations & Maintenance; Michelle Olson,
Parks and Recreation Supervisor; Brenda Holden, Council Liaison; Tim McIlwain, HCM; and
Bonita Sullivan, Recording Secretary.
MEMBERS NOT PRESENT: Committee Members Roberta Thompson
APPROVAL OF AGENDA
The Agenda was approved by consensus,
2. APPROVAL OF MINUTES
· Approve January 27,2004 Minutes
Mr. Moore noted, for the record, that Committee Member Crassweller is in attendance.
MOTION:
Committee Member Crassweller motioned, seconded by Committee Member
Zilmer to approve the January 27,2004 minutes as amended. The motion carried
unanimously,
Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
February 24, 2004
Page 4 of8
'''11'' ""~.",,, . .' I"
U{lii':, ~:"u~idl!e oil Couut\'>lRoad E
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Request of City Council Action
Agenda Item #:
Council Meeting Date:
Prepared By:
Originating Department:
Budgeted Amount:
Actual Amo\mt:
Final Action Needed By:
7.A
1\1 arch 8. 2004
TJM ::::rs, 'M
0&1\1
$150.000,00
$130.000.00 -Option B
3/8/04
Council Action Reqnest:
-Accept the March 2004 feasibility study report for County Road E Pedestrian Improvement.
-Select bridge option B as the preferred course of action.
-Authorize staff to hold two neighborhood meeling to solicit neighborhood input. These finds
will then be presented to the City Council for discussion and ultimately the development of
plans and specifications.
Staff Recommendation:
that staff prepare for apossible series of neighborhood meetings in order to receive input and
finalize the scope of the proposal,
,_ Advisory Commission Action:
o Planning
!2J PTRC
Date
Date
Action: DReviewed
February 24, 2004 Action: I2JReviewed
DApproved
DApproved
DDenied
DDenied
Supporting Documents:
!2J Memo/Letter:
o Resolution (No. )
o Ordinance (No, )
!2J Engineering Recommendation:
Feasibility study report attached, Presenta/ion made at the2/17/04 Council work session.
o Attorney Recommendation:
o Other:
Financial Implicatiolls:
.
$150,000 was allocated in the 2004 eIP budget. AdditionaljUnds could come; non-assessable
street fund ($600,000 balance); park fund ($ 00 balance): state aid fund ($400 ,000 balance)
Administrator/Staff Comments:
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Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
March 23, 2004
Page 2 of 10
4, PARKS AND RECREATION UPDATES
Tom Moore - Parks Update
Mr, Moore provided the Committee with an update on the Park activities. He reviewed the
following items:
B. Perry Park
. Reviewed the directional boring for sanitary sewer and to bring water to the new picnic
facilities,
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COUNTY ROAD E PEDESTRIAN IMPROVEMENTS
Neighborhood Meeting
City of Arden Hills
Thursday, April 01, 2004, 7:00
ATTENDANCE
ADDRESS
I'
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MEMORANDUM
ORiG\NAl
DATE:
April 15, 2004
Agenda Item 2.D
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Thomas J, Moore; Director of Operations & Maintenance 'R5 fc~
SUBJECT: Old lO Railroad Bridge/Trail Underpass
BACKGROUND
Staff has received requests from the PTRC and residents to look into the possibility of
establishing a trail underpass for the Old 10 Railroad Bridge, located south ofthe Bethel College
campus, Staff requested a cost estimate from the City's Engineer, Greg Brown, to study this
possibility. The PTRC is in support of this possible study. The PTRC would like to recommend
that the funds for this study come out of the Park Fund.
COST ESTIMATE
URS' cost es1imate to undertake this study is $2,740. The breakdown is as follows:
Position
Structural Engineer
Civil Engineer
Photo rendering
Hourlv Rate
8 hours at $90/hr
20 hours at $65/hr
8 hours at $65/hr
Total Cost
$720
$1,300
$720
REQUESTED COUNCIL ACTION
Provide feedback on this possible study and if a consensus is reached, then to proceed. Staff will
then present this item at the next Council meeting,
Arden Hills Parks, Trails and Recreation Connnittee Meeting Minutes
April 27, 2004
Page 3 on
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General Parks Update
Staff has been out grooming the trails, All paved trails have been swept and wood chips
will be put down when the ground dries.
Found the two stolen park signs from Royal Hills Park and Floral Park. Reviewed with
the Committee.
Staff will be weeding, aerating and fertilizing next week.
Noted that the street projects are getting closer to being finalized. Trying to blend in with
the trail connections.
Red Fox/Gray Fox Commercial area is tentatively scheduled for 2005.
Ridgewood SeanJs Court area is scheduled for 2006
Glen Hill with a trail out of Glen Hill to the Northwestern connection, is scheduled for
2007
Chatham mill overlay is scheduled for 2008
Snelling Avenue and a tie in with County Road E trail and possible hookup with Glen
Hill are scheduled for 2009.
He noted that the commercial area would probably be done next year, Projects could be
moved up depending on findings from the PCl (pavement Condition Index),
Received the totals for the plantings from the Ramsey County Friends ofthe Park. He
stated that they have a total of 17 trees and shmbs to plant this year.
Reviewed the trees noting - 7-lilac bushes (5 from the PTRC); 8-oak (7 donated by City
Council Member Larson); 1 weeping willow from City Council Member Rem in addition
to two lilacs,
Stated this is the lowest number of trees they have received noting that last year they
received over 30 trees and shmbs,
\\EarthlAdmin\CommitteeslParks Trails and Recreation CommitteelMinutes\2004\04-27-04 Minutes.doc
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MEMORANDUM
ORIGINAL
DATE:
Agenda Item 2.E
May 12, 2004
TO:
Mayor and Council
Michelle Wolfe, City Administrator ~
Thomas J. Moore; Director of Operations & MaintenanceL~ ~..-- ~
County Road E Pedestrian hnprovement Update i
FROM:
SUBJECT:
BACKGROUND
Staff has held two neighborhood meetings to discuss the possibility of improving pedestrian
movement on the south side of County Road E, from Lindey's Park to Connelly Avenue. These
proposed improvements include a sidewalk system leading up to and over the County Road E
Bridge over TH 51,
NEIGHBORHOOD MEETING & PUBLIC FEEDBACK
A total of 250 households received meeting notices for each meeting. Of those notified, a total
of 29 residents attended the two meetings, 20 for the first and nine for the second. In addition, a
total ofthree Councilmembers and five PTRC members attended at least one of the meetings.
There are seven homes located on the south side of County Road E. Four of those homeowners
attended at least one of the meetings; the other three neither attended nor contacted staff to
express their opinions. Of the four household represented, three expressed opposition to the
sidewalk in front of their homes and one expressed support for the project. Reasons for
opposition were: safety issues with entering/exiting their driveways, loss of landscape, more
pedestrians using the sidewalk and high traffic volume on County Road E. There is a high level
of anger at the City in this neighborhood. This is due to a past Council decision many years ago
to close off a road bypass that substantially increased traffic on County Road E and thus changed
the quality of life of the neighborhood in a negative way. Except for the four mentioned above,
all residents who attended both meetings expressed support for a sidewalk to be installed on the
County Road E Bridge over TH 5l, Staff has also received 25 emai1s/phone ealls from residents
on these proposed improvements, All of these 25 contacts were in support of the sidewalk
component as well as sidewalk on the bridge.
REOUESTED COUNCIL ACTION
Provide future work direetion for City staff.
\\Earth\PR&PW\Operations & Maintcnance\County Road E Trail\Memo to Council 5-12-04.doc
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ARDEN HILLS CITY COUNCIL WORKSESSlON
MAY 17,2004
2
Major St. Sauver also talked about the wildlife corridor. He mentioned that it encompasses
about 400 meters along the northwest fence line. He indicated that no specific species are
targeted, but the intention is to accommodate reptiles, amphibians, small mammals, and deer.
Major St. Sauver provided the specifications of the fence line and informed that the fence will be
six feet high without the anti-climb protection, There will be four openings for smaller animals.
A question was raised by a Councilmember as to why there was a need for a barbed wire fence,
Major St. Sauver responded that it is a proper way to go. It's an indication to keep people away.
He mentioned that they will revisit the requirements in the future if a residential development
occurs on TCAAP. He said he is willing to work with the developer if a different type of fence
will work better and perhaps meet the needs of both parties.
2,C. Assessment Policy Task Force Recommendation
Chuck Stoddard, Assessment Policy Task Force Chair, and Murtuza Siddiqui provided the
overview of the revised policy. Mr. Stoddard talked about the process and briefly outlined the
various assessment methods the task force examined. Mr. Stoddard mentioned that the task force
found the unit method to be most equitable, fair and easiest to implement. He mentioned that
residential properties will continue to be assessed at fifty percent of the cost. A Councilmember
asked that language with regards to non-profits be clarified. Mr. Stoddard recommended that the
rcvised Assessment Policy, as prepared by the task force, be accepted by the Council.
2.D, URS Performance Evaluation
Greg Brown, City Engineer (URS employee) provided an overview of the engineering services
by URS to the City. He highlighted a number of projects his firm had been involved with in
2003, Mr. Brown mentioned that his firm has been providing engineering services to the City
since 1997. Mr. Brown also talked about compensation methodology. He stated that their
monthly retainer fees are $2,180 and have remained unchanged since 1997, He mentioned that
they also provide miscellaneous engineering services based on an hourly rate. Examples of these
engineering services are the Perry Park improvements, Cummings Park Drive improvements,
sanitary sewer system, etc. Mr. Brown said that compensation for larger projects is based on the
construction value of the proj ects.
A Councilmember asked a question with regards to having an in-house engineer and that
position's relationship with the consultant. Mr. Brown responded that most municipalities have
an in-house engineer(s) and that position works closely with an outside consultant on various
projects,
Mr. Brown thanked the Council for allowing him and his firm the opportunity to serve the City.
~~"'" Co)intVR.iiid E.t>~l('tilsti:liantiBtilmeU:f:StJiaV
ARDEN HILLS CITY COUNCIL WORKSESS10N
MAY 17,2004
3
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2.F. Old 10 Rail Bridl!e Pedestrian Improvement Study
The consulting engineer (URS) had not yet received and reviewed all the necessary information.
The report will be reviewed at a later date.
2.G. Celebrate Arden Hills
Michelle Olson, Park and Recreation Supervisor, provided an overview of the upcoming event.
She brought up the issue of providing free dinner tickets to volunteers and staff who worked at
the event. There was a general consensus to provide a free ticket to every staff member who has
worked a complete shift at the event. Volunteers would not be eligible for free tickets.
Councilmembers were asked to promote the event and also help sell the dinner tickets.
.
2,H, Law Enforcement Service Expectations
Michelle Wolfe, City Administrator, stated that during the recent review of the contract, it was
emphasized that communication between the City and the Sheriffs Department needed to be
improved and on-going. There was emphasis placed on increased visibility of the Sheriffs within
the City. The Sheriffs Department has also been requested to increase graffiti patrol and to
initiate immediate clean-up, in addition to its role in addressing Human Rights and diversity
issues. A Councilmember emphasized that the Sheriffs needed to spend more time patrolling the
streets.
The Sheriff s Department will be invited to a future work session to discuss these and other
topics,
3. Council Reports
Councilmember Holden: It was mentioned that Presbyterian Homes IS having a close
proximity meeting which is intended for the neighborhood.
Councilmember Larson - stated the Fire Board Meeting will take place on Wednesday, May .
19th
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Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
May 25, 2004
Page 3 of?
. Will provide the Committee with an update on the results at the next meeting,
B, Cummings Park
· The City will take possession of the building on June 1,2004.
· The inside work on the building is basically complete and they are in the process of
pulling telephone wire,
· Plan to hydro seed around the building and reviewed the areas with the Committee.
· Installation of the ADA trail is completed.
Chair Henry asked what the plans are for the Grand Opening. Mr. Moore stated that once the
City takes possession of building that he plans to meet with the City Administrator to determine
the timeframe for the Grand Opening. He stated that it would include the City Council, the
PTRC, Neighborhood Groups, Guidant and Residents, He stated that it is their hope to hold the
Grand Opening sometime in June.
Arden Hills Parks, Trails and Recreation Committee Meeting Minutes
May 25, 2004
Page 4 of?
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D. Old Highwav 10 Railroad Bridge
· URS and the City Engineers have received the bridge specifications from Canadian
Pacific.
. Currently reviewing, have not seen the reports yet.
· Initial report of the bridge and its' condition is currently rated at a minus-1 for use and
safety and reviewed with the Committee.
· He expressed concerns adding that they would continue to pursue and bring the results of
the study back to the PTRC and Council for their review.
. He stated that it is a three-part study and reviewed the process with the Committee. He
explained that the first component ofthe study is to determine the possibilities noting that
they would move forward with the second and third part of the study based on the results
of the first component. .
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URS
Agenda Item 2E
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
To:
Ms, Michelle Wolfe/
City of Ardcn Hills
Copy:
Nick LandwerlURS
Tom Moore/AH
File:
37951-023-8001
From:
Greg Brown /ii)\u0>
Arden Hills City Engineer .,
Date:
August 18, 2004
Subject:
County Road E Pedestrian Improvements
Background
The Council authorized the City Engineer to prepare a feasibility report for pedestrian sidewalk
improvements to County Road E at the January 26,2004 Meeting. The general scope of the
improvements includes widening of the pedestrian walk along the County Road E bridge across
TH 51 and construction ofan at grade sidewalk from the signalized intersection east of the
bridge to the intersection of County Road E and Old Highway 10. We have developed a series
of options for the bridge crossing for council's consideration outlined in the March, 2004
feasibility report. The report also describes options regarding the sidewalk connection to Old
Highway 10,
Bridge Improvements
Below is a general summary of the Bridge options we have developed to date:
Option A:
· Replace existing bridge north sidewalk and guardrail with F-type rail (1 '-8" wide vs. 3'-8")
· Shift roadway centerline 3' to the north
· Narrow traffic lanes to l4' (currently 15')
· Construct 6' -6" foot walk along the south side of bridge
· Estimated bridge construction cost: $60,000
Option B:
· Replace existing bridge north sidewalk and guardrail with F-type rail (I '-8" wide vs, 3' .-8")
· Shift roadway centerline 3' to the north
· Narrow traffic lanes to 14' (currently l5')
· Construct 7'-6" foot walk along south side of bridge with cantilever structure improvements
Memorandum
August 18,2004
Page 2
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to bridge beams
· Estimated bridge construction cost: $80,000
Option C:
. Install new beam along south edge of bridge including center pier in roadway median
· No changes to roadway alignment or lane widths
· Remove southern guardrail
· Construct]O' walk along south side of bridge
. Allows for interior rail between traffic and sidewalk
· Estimated bridge construction cost: $l80,000
Enhancement Optious (could be included with option A, B or C)
. Ornamental railings
· Decorative lighting
· Concrete patterning/reveals on face of bridge (visible from TH 51)
. Concrete pilasters at ends of bridge
Based upon previous discussions with Council and input from the public meetings, Option B is
the preferred Bridge Option, The Scope of Enhancements has not been determined to date. We
are exploring the possibility of obtaining cooperative agreement funding from MnDOT which
would provide up to 80% of the funds for the construction of the project. IfMnDOT
Cooperative Agreement funding were obtained, the Council may want to consider proceeding
with Option C.
.
Sidewalk Improvements
The proposed sidewalk location would run along the southern boulevard between the freeway
ramp and Old Highway 10. This area includes MnDOT ROW, 7 single family homes and two
City parks. Old Highway 10 and County Road E have been identified by the PTRC as corridors
for trail/walk improvements. Old Highway 10 is currently included in the ClP for reconstruction
in 2007 (with a trail). Below is a general summary of sidewalk options developed to date:
Surfacing: Concrete or Bituminous
Width: 6' or 8'
Setback from Curb: 0',2',6' or 8'
Location: Whether the walk should be extended west from the freeway ramp at all has also been
discussed as well as the potential for running the walk through Freeway Park.
Based upon previous discussions with Council and input from the public meetings a 6' concrete
walk is tlle preferred option, The staff recommended setback would be either 2 feet (paved with
brick or colored concrete etc,) or 6' (sod).
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Memorandum
August 18,2004
Page 3
Worksession Goals
We would like to review the options outlined above at the worksession and obtain council
direction regarding the following points:
· Preferred Bridge Improvement Option
· Preferred Bridge Enhancements if any
· Preferred Walk Option (if extended to Old Highway lO)
I will provide some visual renderings illustrating the options above at the meeting for Council
reVIew.
PROJECTS\ARDENHIL\3795I \GENERAL\Documents\Agenda Memo 8-18-04 Item 2Edoe
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ARDEN HILLS CITY COUNCIL WORKSESSlON
AUGUST 23, 2004
5
Council Member Larson suggested that neighborhoods need to make the decision whether or not
the no parking signs should be installed. It may be difficult to enforce the no parking signs if
they are not consistently located throughout the neighborhood,
City Administrator Wolfe stated that the City Council needs to approve the location of the no
parking signs. City staff will work on creating an ordinance that addresses the location and
implementation of no parking signs. If residents would like to obtain a no parking sign they are
advised to contact the City, A letter will be sent to the residents affected by this policy
explaining the procedure for obtaining a no parking sign,
City Administrator Wolfe stated that a few residents have suggested a no left turn sign at the
Glenview and Crystal intersection and Fairview and Lake Valentine Road intersection.
Mayor Aplikowski recommended that a speed limit sign also be placed in this area.
Council Member Grant stated that a number of students have figured out how to get around the
congestion by using residential roads in the neighborhood.
A resident recommended that speed bumps be installed on Lake Valentine Road. Studies have
shown that speed bumps typically do not slow down traffic in residential neighborhoods.
The Ramsey County Sheriffs Department will try to be more proactive in the enforcement of
speed limits around Mounds View High Schoo1.
Mayor Aplikowski stated the City will place a no left turn sign at the intersection of Crystal and
Lake Valentine Road,
ARDEN HILLS CITY COUNCIL WORKSESSlON
AUGUST 23, 2004
6
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'::'<111II' ~~~'d' "::"" 'lIi"'~",".J:~~I."" ~'" ,~.I'<;""~i'l'tiClllllI
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ARDEN HILLS CITY COUNCIL WORK SESSION
AUGUST 23, 2004
7
Assessment Policy Task Force Report
Murtuza Siddiqui, Finance Director, provided a brief overview of the assessment policy, The
assessment policy task force reviewed the existing assessment policy and redefined the appeal's
process and clarified the City's definition of personal hardship and determined what date the
person has to be sixty-five years of age in order to qualify for the senior deferment option.
,.
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~
~~HILLS
City of Arden Hills
Request for Council Action
Prepared by: SC
Dept.: CD
Council Mtg, Date: 10112/2004
Final Actfon Needed By:
10112/2004
Agenda Item II
Approyal of charlie to the Economic Development Commission
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
Staff is seeking consensus to allow the Economic Development Commission to prepare a study paper on
"Does the TCAAP project need economic development assistance and what types of issues does this
present to the City as a whole,"
Staff Recommendation:
Approval based on the workplan outline as presented in the October 6, 2004 staff memorandum,
Advisory Commission Action:
Commission
Date
Action
. Supporting DOcuments (which are attached to this Action Form):
181 Memo/Letter:
Memo dated October 6, 2004 regarding charge of the Economic Development Commission
o Resolution (No. #349-2)
o Ordinance (No,
o Engineering Recommendation:
o Attorney Recommendation:
~ Other:
Unapproved minutes of the Economic Development Commission dated September 29, 2004
Financial Implications:
Financiai consultant time for the Commission wili be handled through the TCAAP escrow account.
Administrator/Staff Comments:
See memorandum for comments
.
Page 1 of 1
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~
~HILLS
MEMORANDUM
.
DATE:
October 6, 2004
AGENDA ITEM: 6B
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Scott Clark, Community Development Director
SUBJECT: Approval of Charge ofthe Economic Development Commission
On September 29,2004, the first Economic Development Commission (EDe) meeting
convened (attached are unapproved minutes.) The main discussion centered on the fIrst
charge of the group. It was decided that the preparation of a position paper to the City
Council regarding economic development assistance to the TCAAP project would be
appropriate based upon consensus by the Council. The specific question to be answered
would be "Does the TCAAP project need economic development assistance and what
types of issues does this present to the City as a whole." The rationale for the EDC to
examine this is that part of the duties and functions, as outlined in the formation
resolution passed earlier this year, focuses on redevelopment strategies (partial resolution
attached) .
.
The tasks to be performed by the EDC would consist of the following:
1) Identification of redevelopment tools (e.g. tax increment, tax abatement,
special service districts), how they can be used and the positive and negative
aspects of each. Tools would be generally analyzed from the specific policy
statement of not having the TCAAP project increasing the tax burden to the
residents of Arden Hi11s.
2) The next step would be to have representatives of selected communities
present their major redevelopment activities. Questions to be asked would
include the nature of the development itself, what types of economic
development assistance was given, how were the determinations made and
what specifically was the funding given to. Preliminary thoughts was to
examine three projects which could include Centennial Lakes (Edina),
Excelsior on Grand (St. Louis Park) and Apache Plaza (St. Anthony) and/or
Heart ofthe Cities (Burnsvi11e).
3) Examine the macroeconomic issues associated with TCAAP. This would not
be an analysis of the developer's specific pro forma but examining the broad
based economic issues (land and project costs, returns, etc.) that are associated
with this project, regardless of who develops the property. Another part of this
review would be discussions with an outside financial consultant as to how
.
"
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.
.
Memo to City Council
Approval of Charge of the Economic Development Commission
October 6, 2004
Page 2
they would determine the financial gap (the amount that would be necessary
to be generated through economic development assistance),
4) Based on this information, the EDC would prepare a report consisting ofthe
information that they have received and a recommendation (supported by
policy statements) to the Council ofthe question outlined in the beginning of
this report.
The EDC is prepared to begin this work immediately and have tentative meetings
scheduled for October 20th, November 3rd and the 17th. It is assumed that the EDC will
need at least three to four months to complete the assignment as presented. All meetings
will be scheduled from 7:00 a,m. to 9:00 a.m.
\lEarth\PlanninglMisc FileslEDC\councilcharge info,doc
"
",
)
meeting agendas, presiding at meetings, minutes of meetings, and reports and recommendations
to the City Council. Subcommittees of the Commission may be formed from time to time based
on the needs of the City and Commission. The Commission shall annually appoint a member to
serve as Vice-Chair.
.
Subd, 6 Meetings and Reports. The Commission shall hold meetings every other month,
or more frequently as needed, It shall keep minutes which shall be forwarded to the City
Council. The COmniunity Development Director shall be the official staff liaison to the
Commission,
Subd.7
follows:
Duties and Functions, The duties and functions ofthe Commission shall be as
A, Endeavor to secure a full and complete understanding of the City's needs and desires for
economic developmen1 activities.
B,
C.
D.
E.
0
F,
G,
Create a focal point for the economic development efforts of the City.
Assist with the development of a business retention and attraction program,
Provide input and direction on the City's marketing and communication efforts.
Assure the integration of the City's economic development efforts with its land use
planning efforts ensuring that business attraction and expansion is not an end in itself, but .
is an element of a coordinated community development program.
Assist in 1he identification of areas for rehabilitation or redevelopment.
Work with the Planning COmniission on plans for areas identified for redevelopment or
rehabilitation.
H. Assist in business promotion and recognition events,
I. Interact and participate with the Chamber of Commerce and related organizations as a
means of improving communications and overall responsiveness.
J, Evaluate and make recommendations to the City Council and Economic Development
Authority on economic development finance projects and programs including, but not
limited to, tax increment financing, tax abatement, local revolving loan fund, and state
incentives.
K. Participate in the policy making process as reques1ed by the City Council. This may
involve occasional joint meetings with the Planning Commission and/or the City Council.
L. Perform other duties and functions as specifically delegated by the City Council.
)
Effective Date: This ordinance shall become effective thirty days after its publica1ion, .
.
#349 ..2
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Economic Development Commission
Minutes
September 29,2004
DRAFT NOT APPROVED
Those in attendance: Commissioners Bruce Kunkel, Chris Ashbach, James Paulet, Kevin
Kelly, Mayor Aplikowski and Scott Clark, Community Development Director. Those
absent: Ed Werner, Ray McGraw and Dale Beane,
The meeting came to order at 7:30 a. m.
This was the first meeting of the Economic Development Commission (EDe). The
Mayor greeted the group and the Commission members introduced themselves and their
interest in serving. In was stated that the broad charge ofthe EDC will center on business
connections, marketing and assisting in developing redevelopment strategies, These areas
were outlined in the Council's original enabling resolution,
Clark outlined that the first project could be the creation of an Economic Development
Assistance Study. The purpose of the Study would be to give the Council information on
regional redevelopment projects, economic development tools, how these tools affect the
taxpayers of the community, examine the economic issues ofTCAAP on a macro scale
and potential policy recommendations. The Commissioners where asked to submit back
to staff five key questions that center on " those questions that need to be answered in
order to make an informed recommendation to the Council on the use of economic
development assistance". These questions will help staff develop a work plan outline.
The study would not be specifically focused on the current developer's needs but the
broader question of potential economic development assistance for TCAAP, Staff will
present this charge back to the Council for their consent at their October 12, 2004
meeting.
Based on the idea that the EDC wi11 take on this study three meetings have been
established to start the process-October 20th, November 3,d and November 17, 2004. All
meetings would run from 7:00a.m. To 9:00 a.m. It is anticipated that this study could take
up to five months to complete.
In order to meet the other charges staff asked the Commissioners to submit thoughts
related to the following questions:
How can the EDC connect with the business community?
What are your ideas on marketing the City? It was discussed that this could be
viewed in terms of strengthing existing business and future TCAAP development.
What are the current unmet business needs in the City?
What businesses are important to connect with in the community?
..
What businesses does the community not have that should be recruited?
.
It was suggested by the group that the Mayor should serve as Chair and Kunkel will serve
as Vice-chair, This arrangement will be to the end of the year. The reason for the Mayor
being Chair was to ensure that the EDC's direction and the Councils remain consistent.
The EDC also thought that a real estate person would be beneficial addition to the group,
Meeting adjourned at 9:00 p.m. The next meting will be on October 20, 2004 at 7:00 a.m,
.
.
.
Prepared by: PH
Dept.: Com . ey.
Council Mtg, Date: 10/12/2004
Final Action Needed By: 10112/2004
~
~HILLS
City ot Arden Hills
Request for Council Action
Agenda Item
Extension for Guidant Addition J
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: $0.00
Council Action Request:
The applicant has requested a one-year extension for the start of construction on Addition J, The extension
would be a one year in addition to the currently permitted one-year time period between approval of the
Final Plan PUD and issuance of the Building Permit.
Staff Recommendation:
Staff recommends approyal of the one-year extension for the start of the construction at Guidant Addition J,
Advisory Commission Action:
Commission
Date
Action
. Supporting Documents (which are attached to this Action Form):
I2SI Memo/Letter:
October 12, 2004 - Staff Report to the City Council
September 13, 2004 - Letter from Dan Riehle of Guidant Corporation
o Resolution (No, )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
I2SIOther:
February 23, 2004 - City Council Minute Excerpt
Guidant Campus Site Plan
Financial Implications:
AdministratorlStaff Comments:
.
Page 1 of 1
~
~LLS
MEMORANDUM
.
DATE:
October l2, 2004
Agenda Item 7.A
TO:
Mayor and City Council
Peter Hellegers, City Planne~
FROM:
SUBJECT:
Planning Case #04-01
Extension for Addition "J" (also referred to as "E" North Addition)
Guidant Corporation
4100 North Hamline Avenue
Requested Action
The applicant has requested a one-year extension for the start of construction on Addition J. The
extension would be a one-year extension to currently permitted one-year time period between
approval of the Final Plan PUD and issuance ofthe Building Permit.
.
Backl!round
At the City Council meeting on February 23, 2004 the City Council unanimously approved a
Master Plan PUD Amendment and Final Plan PUD for Addition J on the Guidant Campus,
Originally, Addition J had been contemplated for the second phase of development at the
Guidant Campus. However, Guidant requested an amendment to the Master Plan to allow
Addition J to be moved up to the first phase of development and the plans showed a facility that
was about 10,000 square feet larger than anticipated in the original Master Plan PUD. Due to the
increased development in the first phase of development, the approval was contingent on fifteen
(15) conditions. Condition fourteen (14) stated that the traffic study previously approved for the
end of phase one could instead be required (at the City's option) as part of the review process for
Building K (the eight-story office building).
On September 13, 2004 City staff received a letter from Dan Riehle, Facilities Manager for
Guidant Corporation requesting an extension of one-year for the construction of Addition J.
Addition J would house research and development functions and include offices and
workstations for research and development employees. Mr. Riehle has indicated that Addition J
is a project that Guidant is committed to building and anticipates that construction would likely
begin sometime between late spring and early fall of 2005. An extension of one-year would
\\Earth\Planning\Planning Cases\2004\04-0t Guidant Master Plan PUD Amendment and Final PUD fOT Addition J (APPROYED)\10-12-04 CC
Report Extension for Addition J.doc
Page 1 of2
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.
.
allow Guidant the flexibility to submit building plans within that timeframe and still begin
construction in 2005,
Staff Recommendation
Staff recommends approval ofthe one-year extension to allow Guidant to have an approved
Building Permit for Addition J no later than February 23,2005,
Attachments
7A -1
7A-2
7A -3
September 13, 2004 Letter from Dan Riehle of Guidant Corporation
City Council Minute Excerpt - February 23, 2004
Guidant Campus Site Plan
\\E.arth\Planning\Planning Cases\2004\04-01 GuidantMaster Plan PUD Amendment and Final PUD for Addition J (APPROYED)\10-12-04 CC
Report Extension for Addition J.doc
Page 2 of2
.
Arden Hills City Council Meeting
October 12, 2004
.
Attachment 7 A - 1
.
G U IDA NT
.
September 13,2004
Mr. Peter Hellegers
City Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Pete,
This letter will serve as Guidant Corporation's request to extend the deadline for the
commencement of our renovation project know as the Construction of Addition J to the Master
Plan, This project was approved by the City Council on February 23, 2004, As you stated in
your e-mail messages of August 31, 2004 and September 1,2004, we have one yearfrom the
approval date to make a building permit application for said project.
As I'm sure you can appreciate, planning for such a major project is not an exact science and with
business plan changes we are requesting an extension of the permit submittal date. In order to
preserve our options we'd like the extension date to be one year after the original date, or
February 23, 2006. We expect to start construction far ahead of that date.
.
Please let me know if you have any questions and/or need additional information.
Daniel J, RieWe
Facilities Manager
Guidant Corporation
enclosure
Cc: Dave Reimer
.
Guidant Corporation
4100 Hamline Ave. North, 51. Paul. MN 55112.5798
TeI651.582.4000 Fax 651,582.4166
,
.
.
.
Arden Hills Citv Council Meeting
October 12, 2004
Attachment 7 A - 2
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
FEBRUARY 23, 2004
"
4
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wanted the City to be aware of the issue and to be looking at possible solutions, He stated he did
not want to live in a City where he felt uncomfortable,
Mayor Aplikowski directed staff to put this on the next City Council Work Session for
discussion. She assured Mr. Bright that the City would do something to address this issue and he
would be informed as to what the City was going to do.
Ms. Wolfe replied this would be on the March l5, 2004 Work Session agenda.
Councilmember Larson stated he believed it would be better to do this at a Regular Council
Meeting. He suggested they put this on their next Council Meeting agenda. Other member of
the Council agreed with this suggestion,
s. PUBLIC HEARINGS
None.
6. COMMUNITY DEVELOPMENT
A.
Plan nine Case 04-04: Guidant Corporation; 4100 Hamline Avenue: Site Plan
Review for Temporary Walkwav
.
Mr, Hellegers stated the applicant was requesting approval of a Site Plan for a temporary
walkway structure, which was recently constructed. He indicated the Planning Commission had
approved this request with conditions as noted in staffs February 23,2004 report.
Councilmember Larson asked why this was coming to them after the walkway has already been
in place. Mr. Hellegers replied the applicant did not know they needed approval for this. He
noted this was intended to be in place for five years and then it would be replaced by a skyway,
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve Planning Case 04-04: Guidant Corporation; 4100
Hamline Avenue; Site Plan Review for temporary walkway with the
conditions as noted in staffs February 23, 2004 report, The motion
carried unanimously (5-0).
B. Plannine Case 04-04: Guidant Corporation; 4100 HamIine Avenue; Master Plan
pun Amendment and Final PUD for "Addition J"
Mr, Hellegers stated the applicant was requesting approval of a third amendment to their
previously approved Master Plan PUD and Final PUD for Addition "J". He noted the Planning
Commission had approved this request with conditions as noted in staffs February 23, 2004
report.
.
~
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.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
FEBRUARY 23, 2004
5
Councilmember Grant inquired about Condition 14 and asked if the City intended to do a
traffic study. Mr. Hellegers replied the Planning Commission had added this and it was the
City's option to do a traffic study at that time, but they wanted the City to have some flexibility
10 have a traffic study if necessary.
Councilmember Larson noted a parking ramp should be considered a structure and if necessary,
the Ordinance should be amended to reflect this.
John Larson, RSP Architects, stated they were in agreement to the conditions as noted in
staffs February 23,2004 report.
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve Planning Case 04-04: Guidant Corporation; 4100
Hamline Avenue; Master Plan PUD Amendment and Final PUD for
"Addition J" with the 15 conditions as noted in staffs February 23,2004
report. The motion carried nnanimously (5-0).
C. Planninl! Case 04-03: MSI/Countrv Insurance; 2 PiDe Tree Drive; Sil!n Standard
Adiustment
Mr. Hellegers stated the applicant was requesting approval of a Sign Standard Adjustment. He
indicated the Planning Commission had approved this request with conditions as noted in staffs
February 23,2004 report,
MOTION: Councilmember Grant moved and Conncilmember Holden seconded a
motion to approve Planning Case 04-03: MSIICountry Insurance; 2 Pine
Tree Drive; Sign Standard Adjustment with the conditions as noted in
staffs February 23, 2004 report. The motion carried unanimously (5-0),
Mayor Aplikowski requested items 9.A. and 9.B. be heard at this time.
9. ADMINISTRATION
A. 2005 Law Enforcement Contract - Public Input
Ms, Wolfe stated the public has been invited to provide input to the City Council regarding law
enforcement proposals. She indicated the City had been presented a proposal from the City of
New Brighton for law enforcement services. An overview of the proposal was presented at a
joint meeting of the Arden Hills and New Brighton City Councils in late 2003. The current
provider oflaw enforcement services was the Ramsey County Sheriffs Department. The County
provides these services on a contract basis to seven Ramsey County communities, Ramsey
County Sheriff Bob Fletcher provided a presentation to the City Council at the January work
session. The proposal from the City of New Brighton proposes a start date of January 1, 2005.
The CUlrent agreement with Ramsey County requires that a nine-month notice be given if a City
intends to terminate the agreement at the end of the calendar year.
t
.
.
.
ArdcmJ.fills Citv Council Meeting
October 12. 2004
Attachment 7 A - 3
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.
G U I DANT
September 13, 2004
Mr. Peter Hellegers
City Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Pete,
This letler will serve as Guidant Corporation's request to extend the deadline for the
commencement of our renovation project know as the Construction of Addition J to the Master
Plan. This project was approved by the City Council on February 23, 2004. As you stated in
your e-mail messages of August 31,2004 and September 1,2004, we have one year from the
approval date to make a building permit application for said project.
As I'm sure you can appreciate, planning for such a major project is not an exact science and with
business plan changes we are requesting an extension of the permit submitlal date. In order to
preserve our options we'd like the extension dale to be one year after the original date, or
February 23, 2006. We expect to start construction far ahead of that date.
Please let me know if you have any questions and/or need additional information.
Daniel J. Riehle
Facilities Manager
Guidant Corporation
enclosure
Cc: Dave Reimer
Guidan! Corporation
4100 Hamline Ave. North. 81. Paul. MN 55112-5798
TcI651.582.4000 Fax 651_5824166
.
.
.
.
~
~ILLS
MEMORANDUM
DATE:
October 7,2004
TO:
Mayor and City Council
Michelle Wolfe, City Administrator
FROM:
Scott Clark, Community Development Director
SUBJECT:
TCAAP Work Session
At the October 12, 2004 Work Session the following items will be covered:
l) John Shardlow, DSU will be present to receive comments on the draft TCAAP
Framework Plan. It is essential that all concerns be expressed by the development
team so the next draft can be developed for review and comment by the Master
Advisory Planning Pane1. At the October 5, 2004 development team meeting, CRR
expressed concerns regarding the ratio of open space to developable property
currently shown on the Framework Plan. To assist in illustrating their concerns, they
are in the process of completing a matrix of regional developments that illustrates the
aforementioned ratios. This information will be presented at the meeting.
2) Councihnembers Grant and Larson will present the results of the October 5, 2004
Multi-City Transportation Task Force meeting.
3) Michelle Wolfe and Scott Clark will present the status of the Interim Development
Agreement discussions.
4) Attached is a draft thank you letter to the Minnesota National Guard for their work in
preparing the training exercises. Council should review for language and any
requested modifications,
Files\TCAAP\Master
Planning\Development Team\Work Session
lO-12-04.doc
J
.
.
.
~
~~HILLS
October 5,2004
LTC Richard Weaver
Post Commander
15000 Highway 115
Little Falls, MN 56345-4173
Dear LTC Weaver:
On behalf ofthe City of Arden Hills, we want to thank the Minnesota National Guard for all of
the efforts that were made 10 conduct the training exercises on September 21, 2004 at the
TCAAP site. We would like to especially thank CPT Nelson and MAl St. Sauver who were the
City's main contacts,
This exercise was extremely important to our community's land use planning process in
evaluating potential noise impacts on the TCAAP development site, the community as a whole
and surrounding cities. Overall, the City was pleased with the results and if this exercise was a
fair assessment ofweckend training, it appears that minimal to no conflicts should arise in the
future as the National Guard increases its activity, as described at the exercise.
As a final comment, it was stated that the National Guard will be opening the public comment
period on the Real Property Plan in the fall. The City would like to know the specific date as
soon as possible so we can communicate with our rcsidents,
Again, thank you for your efforts and the City looks forward to a long term relationship with the
National Guard as our mutual developments progress,
Respectfully,
Mayor Beverly Aplikowski
cc: CPT Nelson
MAl St. Sauver
City Council
Representative Betty McCollum
Senator Mark Dayton
Senator Norm Coleman
Governor's Office
Michelle Wolfe, City Administrator
Scott Clark, Community Development Director
\\Earth\Planning\Misc Files\TCAAP\Thank you lcttcr.doc
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5743
Phone 651.634.5120 . Fa..'I{ 651.634.5137 . www.ci.arden-hills.mn.us
fi\~
Chair
Beverly Aplikowski
Commissioners
David Grant
Brenda Holden
Gregg Larson
Lois Rem
~
~HILLS
Arden Hills Economic
Development Authority
Meeting
1245 W. HIghway 96
Arden Bills, Minnesota
55112
651,634.5120
www.ci.arden-hiUs.mn.us
Tuesday
October 12, 2004
City Vision
A strong connnunity that values our unique environment, our fiscal soundness,
and our tradition as a desirable ci in which to live, work, and la .
Economic Development Authority (EDA)
6:45 p.m. -7:00 p.m.
1. Call to Order
2. Approval of Agenda
3. Unfinished Business
A. Approval of Bond Sale
4. Adjourn
.
.
.
~
~~HILLS
MEMORANDUM
DATE:
October 5,2004
Agenda Item 3,A
TO: Economic Development Authority
FROM: Murtuza Siddiqui, Finance Director/Treasurer 'W\S
SUBJECT: TIP Increment Refunding Bonds
BACKGROUND:
On September 13, 2004, the Council authorized Ehlers & Associates to solicit proposals for the
sale of$2,410,000 G,O, Tax Increment Refunding Bonds. This is refunding of the $3,100,000 in
General Obligation Tax Increment Bonds, Series 1998A, issued originally in 1998. The bonds
were issued for the purpose of financing for relocated 14th street improvements and Round Lake
Road/Highway 96 intersection improvements in Tax Increment District No.2. These bonds
carry an average interest cost of approximately 4.6%, With today's low interest rates, refunding
the existing bonds and replacing it with a lower interest bearing bonds, the City will realize a net
cost savings in excess of$130,000 in present value over the remaining life of the bonds.
DISCUSSION:
Ehlers & Associates solicited proposals for the sale of the bonds, On September 27, 2004,
Ehlers & Associates received proposals from six institutions and the bids were opened and a
tabulation of the proposals was presented to the City Council for their action, The lowest bid
was received from Piper Jaffray & Co. with a true interest cost of3.2192%. The Council
accepted the bid from Piper Jaffray & Co. and awarded the sale of$2,395,000 general obligation
Tax Increment Refunding Bonds, Series 2004A.
RECOMMENDED ACTION:
Staff recommends that the Economic Development Authority pledge the tax increment revenues
to the City for the principal and interest on the Tax Increment Refunding Bonds, series 2004A.