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Home My WebLink AboutCCP 10-25-2004 ~ ~HILLS Arden Hills City Council Mayor: Beverly Aplikowski Councihnembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us REGULAR MEETING Monday October 25, 2004 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable ci in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. October 12,2004 City Council Meeting B. October 12, 2004 Special City Council Work Session 3. CONSENT CALENDAR A. Claims and Payroll B. Authorize Expenditures for Site Appraisal and Phase I Environmental Assessment at the old City Hall site. C. Approval of Utility Rate Study Resolution 04-58: Resolution Revising Utility Rates. D. Approval of 5 Year CIP 4. PUBLIC INQUlRIESIINFORMATIONAL Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its nonnal sequence on the agenda. Public InquirieslInformatioual is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of tbe specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Arden Hills City Council Agenda October 25, 2004 Page 2 5. PUBLIC HEARINGS 6. NEW BUSINESS A. Guidant Corporation-Nitrogen Generator B. Partial Settlement-Rochon Legal Dispute Peter Hellegers Jerry Filla 7. Unfinished Business A. Chesapeake Master pun Extension B. TCAAP Interim Agreement Extension Peter Hellegers Scott Clark CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN CLOSED SESSION UNION NEGOTIATION 4 . . . ~ ~~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 12, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:01 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem (excused). Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla (arrived at 9:20 p.m.); Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; Assistant to the City Administrator, Schawn Johnson; City Engineer, Greg Brown; City Planner, Peter Hellegers; Recreation Program Supervisor, Michelle Olson; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. September 20,2004 City Council Work Session B. September 27,2004 City Council Meeting CounciImember Holden requested the following changes: September 20, 2004 City Council Work Session, Page 8, third paragraph, change south side to north side. Page 8, 5th paragraph, second sentence, change south side to north side. Page 8, 9th paragraph, first sentence should read: "Engineer Brown mentioned that state funding mavbe available..." Page 9, number 3 under Council Member Holden's Council Report should read: "Northwest Youth and Family Services has taken over the social service programs that are presently being offered by Life Span for the Mounds View School District." September 27, 2004 Regular City Council Meeting, Page \ lEarthlAdmin\CouncillMinuteslRegular\2004\ 1 0- t 2-04 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12, 2004 . 2 . 8, under Councihnember Holden's Council Report, second sentence should read: "She stated on Wednesday night there is a Precinct 2..." Page 8, third sentence, change District to Precinct. Councilmember Grant requested the following changes: None. Councilmember Larson requested the following changes: None. Mayor Aplikowski requested the following changes: September 20, 2004, City Council Worksession, Page 5, 7'h paragraph, should read: "Mayor Aplikowski was wondering if the school district is considering redistricting." Ms. Wolfe requested the following changes: None. MOTION: Councihnember Larson moved and Councilmember Holden seconded a motion to approve the September 20, 2004 City Council Meeting Work Session Minutes as amended and the September 27,2004 Council Meeting Minutes as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR c. d. Claims and Payroll Final Payment - Lift Station #7 Payment Request #3 for 2004 PMP-Amt Construction Resolution No: 04-55, Approve City Administrator's Pcrformance Evaluation . a. b. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INQUIRIES/INFORMATIONAL None. 5. PUBLIC HEARINGS None. 6. NEW BUSINESS A. County Road E - Bridge and Sidewalk hnprovements Resolution No. 04-56: Requesting MNIDOT Consideration of a Cost Sharing Cooperative Agreement for Pedestrian hnprovements to County Road E Bridge Over Trunk Highway 51 . . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12,2004 3 Mr. Brown stated the City developed a Parks and Trails Master Plan, which outlined the improvements for park and trails throughout the City. The Plan was adopted in 2002 after a resident survey was conducted and indicated that expanding the trail network was a high priority. The Plan aims to connect the Arden Hills' community through an efficient and safe trail system that will provide residents an opportunity for healthy exercise and inter-community conncctedness. Currently, there are very narrow walkways on both sides of the bridge. These inadequate walkways along the County Road E bridge over TH51 are the only crossing between Lydia Avenue in Roseville and 1-694. This area is considered a weak link in the trail system and a "choke point" for pedestrian traffic. For these reasons, the Council directed staff to look into improving the pedestrian crossing and sidewalk options. The proposed plan would extend the trail system across County Road E bridge to Lindey's Park. Future trail plans include a trail that will connect Lake Johanna to Lindey's Park and another trail that will traverse north and south from Lindey's Park along Snelling Avenue and Old Highway 10. Mr. Brown indicated staff requests Council provide direction on project scope and take appropriate action on the Resolution. Mr. Brown noted in terms of the bridge, staff believed that this is a significant safety concern and major "choke point" for the City. He indicated the bridge improvement was being recommended. Mr. Brown stated staff supported the concept of the sidewalk as a connection to an overall City trail system as outlined in the Parks and Trails Master Plan. However, recognizing the intrusiveness into existing residential yards, staff would recommend the least intrusive, yet viable option available. Most likely this would be the option with a 2-foot setback with a 6-foot sidewalk. Trail linkage and pedestrian safety were the primary reasons for supporting the sidewalk concept. Mayor Aplikowski clarified the reason for the Resolution was because they were asking for funds from the State. Mr. Brown replied that was correct. Mayor Aplikowski asked what was the difference between the Option B bridge and the Option C bridge. Mr. Brown replied the width of the sidewalk was a factor. He noted the sidewalk would go from 7 feet wide to 10 feet wide and there would also be an interior rail. He noted with option B, the roadway would need to be made narrower. Mayor Aplikowski noted the Council had already made the bridge decision, but they had not decidcd what type of bridge they would be putting in. Dave Webster, 3529 Snelling Avenue, stated they have lived in their neighborhood for 25 years and they had always wanted a wider sidewalk across the bridge. He noted a car on the bridge hit his son who was on a bike a few years ago. He stated he approved of this project and it would be an improvement to the neighborhood. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12,2004 . 4 . Howard Kern, 1400 West County Road E, stated he was confused about the issues tonight because they were told at the neighborhood meeting that this project could not go forward unless the bridge and sidewalk were done at the same time. He stated he had suggested at a previous meeting that a berm be placed at Frecway Park and was told it was not possible to do that because of cost, but now he noted they already had one planned. He indicated he was not against a trail system in Arden Hills or the bridge, but he had proposed at a couple of different meeting to have a connection from the overpass on the new bridge to a berm that would continue down through Freeway Park ending on Arden Place, traveling down Arden Place and connecting to Lindey's Park. He noted this would give good access to the trail system for the people who lived on County Road E and good access to the residents who lived west of Old Snelling. He asked what would happen to the snow in the wintertime on the sidewalk if they put a sidewalk in. He stated Bethel students also ran along the north side of County Road E and felt that if there were a sidewalk, the runners would still bc running in the road. Charles Roach, 1600 Oak Avenue, stated the westbound County Road E Old Snelling intersection was an accident waiting to happen, as well as the intersection with the bridge. He stated when the cars came up to the east end of County Road E to turn south on Highway 51, there was no room for pedestrians or bicyclists at that intersection and he believed it would be advantageous if there was some continuation for the pedestrians and the bicyclists. He noted he was in favor of this proposal. Jim Crassweller, 1661 Lakeview Court, stated he was a member of the PTRC and he was in favor of this proposal. He indicated he had attended most of the meetings regarding the bridge and sidewalk. He stated he understood there was a consensus from Council at one of their Work Sessions that the Council was in agreement with the bridge and sidewalk. He stated he was surprised to learn later that there probably was not enough support among the Council for the sidewalk. He noted the PTRC recommendcd the entire project be considered in its entirety. He indicated the PTRC did not feel it was wise to put in a bridge without a connecting sidewalk. He stated it was a safety concern for the pedestrians as well as bicyclists if they did not put in the sidewalk. He noted the whole project was a part of the long-term plan of the City. He stated the City needed to find the funding for this project. . Ms. Wolfe stated if tbis was considered as one project, there was a funding aspect and for the State funding of the project, the bridge portion would probably score high and would be eligible for the funding, but the sidewalk funding would not score as high and might not be eligible for State funding. Mayor Aplikowski stated Council had to decide if they wanted to put a sidewalk in at this time or sometime in the future. She noted any sidewalk that would be put in would be placed in the right-of-way. She indicated they were trying to be sensitive to the residents along County Road E. Lee Kern, 1400 West County Road E, read a letter to the Council from residents along West . COllilty Road E. The letter was given to staff to place in the City's records. She stated the plan being proposed did not follow the stated goals of the City and noted the project leads to more . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12,2004 5 traffic, more congestion, as well as more recreational traffic into a dangerous location. She noted they have had to replace their mailbox and to get thc post in the ground with sidewalk around it would not be easy. She also noted snow would be piled up along the sidewalk during the winter which posed a hazard. Mayor Aplikowski asked if the neighborhood had spoken with other residents in the area to see if they would agree to the resident's proposal. Ms. Hass, 1420 West County Road E, stated they had spoken with the neighborhood and she believed they were in agreement with the letter Ms. Kern read. She also noted if this was a sidewalk, she understood that it could not be used by bikers, only pedestrians. She stated she was for the bridge, preferably the more expensive bridge, but recommended the Council consider the resident's proposal for a redirected sidewalk. She asked the Council to consider this project as two different projects. She asked the Council to vote for the bridge and against the sidewalk. Mayor Aplikowski stated she believed the residents that were west of this area would not be in agreement with the West County Road E resident's proposal. Mary Rains, 3521 Ridgewood Court, believed the primary responsibility of the Council was the safety issues. She stated the idea of looking at this as a path solely from park to park was not speaking to the uses that the residents had. She stated she liked to walk and she did not need a direction in which to go, but she wanted safety. She noted walking along the road was not safe. She stated safety needed to be a primary vision of the City and recognizing that the City had walkers, riders, bikers, etc. who used the streets for other uses than park connection. She indicated she understood the residents concerns, but their concerns did not balance the residents in the City as a whole. Mayor Aplikowski asked Ms. Rains on which side of the street did she walk. Ms. Rains stated she walked against the traffic, but if there were a sidewalk, she would utilize the sidewalk. Leon Hass, 1420 West County Road E, stated there was not really much pedestrian traffic along County Road E and if safety was really a concem, why didn't the residents walk one block away. Ms. Rains replied she was concerned about the safety of all of the residents in the City and she did not believe they needed to justify the volume of pedestrians on County Road E. Roger William, 3450 Seims Court, stated safety was the issue and he believed it was the Council's job to ensure the residents' safety. He stated he had been on a previous city council in another city and every time there was a sidewalk being put in, there was opposition to it. He stated it was the Council's job to go with the majority of what the residents wanted. He stated if there were a sidewalk put in, it would be used because there was a safe place for the residents to walk. He stated he was in favor of the bridge and sidewalk. He believed the sidewalk would link the residents on the west side to the shopping center. He asked the Council measure and weigh their decisions and asked them to serve the most residents. He stated only nine homes would be ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12,2004 I 6 . affected by a sidewalk being put in, where all of the residents in the City would be affected if a sidewalk was not put in. Bruce Kuukel, 3452 Glen Arden Road, stated he was in favor of the bridge and sidewalk. He noted when the new bridge was put in he believed more residents would use it because it was safer. He requested Council be concerned about the safety ofthe residents. Mayor Aplikowski stated this was not an easy decision and the City needed to plan for the future. She stated the one concern she had was the connection of the two parks. She noted the most direct route, was the route that pedestrians wanted to take. She stated they could not put in a sidewalk on the north side because there were utilities in the right-of-way which would need to be moved and this was not going to happen financially. She indicated she had taken everything into consideration. She noted whatever they decide had not been an easy decision and they had weighted the pros and cons, but noted they could not make everyone happy. Council member Grant stated one of the reasons they were looking at the sidewalk on the south side was because of the terrain and cost. He noted he was not sure this was the safest decision. He stated on the south side, pedestrians would have to cross at both the clove and the diamonds on the bridge, while on the north side, they would not have to do that. He indicated it was more difficult for the residents on the south side to get out into the traffic. He noted if the sidewalk were on thc north side, it would be farther away from the homes than if it were on the south side. . He indicated the north side seemed to get more pedestrian traffic, which he believed was because Bethel College was on that side of the road, as well as McDonalds and other businesses being on that side of the road. He expressed concern about people using the double driveways on the south side to make a "u" turn. He stated while a sidewalk on the south side might be financially cheaper, he was not convinced it was the safest. He stated there were redeeming qualities having the sidewalk on the north side. He indicated this was not the only place in the City that was not safe. He believed they should discuss this more and he was also concerned that Councilmember Rem was not in attendance tonight for her opinion. He asked the Engineer if they needed to specify which side the sidewalk would be put on. Mr. Brown replied the application did ask this, but he was not sure if it would make much of a difference if the sidewalk was on the north or south side, but the Council would want to request funding for the most expensive proposal, which he believed would be a sidewalk on the north side. He stated he would check with the State if this would make a difference. Councilmember Holden stated each time they discussed the bridge and sidewalk, something changed, including tonight with the grant information being presented. She stated when she first started discussing this, she wanted the sidewalk for the bikers, but since that time, she had spoken with bikers who used County Road E, who indicated they would not use a sidewalk because of the curb cuts. She stated she had also contacted Mounds View High School and was informed that Mounds View High School Cross Country runners would not use the sidewalk either because ofthe curb cuts. She noted the bikers she had spoken to indicate their greatest fear . was residents backing up into them and not riding in the street with traffic. She asked if people were going to take the most direct route, should the City put in sidewalks/trails everywhere. She indicated instead of a community fight, this has turned into a neighborhood fight. She stated . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12,2004 7 most of the residents outside of this specific area would not use the sidewalk. She expressed concern about a lack of communication with the neighborhoods. She noted the City might not get the grant and they had to take this into consideration. She stated she was not in favor of any sidewalk until they dealt with the intersection east of the bridge. She noted she was not comfortable voting for a sidewalk and invited residents to walk along the sidewalk when that intersection was so unsafe. She stated she was in favor of the bridge, but not the sidewalk until they addressed that intersection. Councilmember Larson stated he supported this and there were good reasons to support it including the pedestrians and public safety. He stated a primary duty of the Council was to protect the residents' safety. He stated they had a park plan approved by the PTRC and Council, and the top priority of the residents was they wanted trails which were rated highest. He stated he believed people wanted to have options for moving around the City and not always having to be in an automobile. He noted they had no connection between the east and west side ofthe City and this was the one place where they had the one opportunity to make an east/west connection. He stated this was on the public right-of-way and they were not taking anyone's property. He noted there was nothing they were doing that was different than what any other city would do. He indicated this was not unusual and it was something most cities did. He asked if they did not put in a sidewalk here, where would they put one in. He stated he was a biker and he probably would not use the sidewalk, but that did not mean there aren't other people, including children, who would want to be up on the sidewalk. He did not believe bikers not using the sidewalk should be an influence as to whether they should put in a sidewalk or not. He noted there would be an increase of traffic on County Road E and he believed there would also be an increase in pedestrian traffic and they needed to ensure their safety. He stated the benefits of having a sidewalk was a better alternative than leaving them in the street. He stated the City's goal was to put in trails that would keep people off the streets. He stated they needed to provide some off- road alternatives for the residents. With respect to a north side sidewalk, he believed the grade was such that if a sidewalk was put in, retaining walls would also be needed and it would not connect the park. There are also utilities in the right-of-way and a very short driveway at 3609 County Road E. If a car should be parked in that driveway, it would block the sidewalk. He stated the Council could not base their decision on where the residents were going, but the Council knew the residents crossed the bridge to use the businesses on the other side. He asked what they would gain by delaying this decision. He noted traffic would only get worse on County Road E and he did not know what they would learn later that they did not already know. He noted just because some homeowners opposed the sidewalk did not mean the Council should ignore the remainder of the neighborhood. He stated they had tried as a Council to be sensitive to the homeowners and they had come up with a compromise that would address the residents concerns that included a sidewalk up to the road and a narrower sidewalk than originally proposed. He stated the Council has a history on how they proceeded on this and every step of the way they were in support of this and the only new ingredient now was the opposition of some of the homeowners. He believed it was time for the Council to show some vision and some leadership. He stated it was important to him to represent the entire City, and for that reason he was going to support this because he wanted to protect the public safety of all of the residents. He also expressed concern if they did not go forward with this project, it would be more difficult in the future to put in trails and sidewalks into other neighhorhoods throughout the City. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12, 2004 8 . Mayor Aplikowski read the Resolution the Council was considering. Councilmember Larson stated it made sense to vote on the larger issue first and if they could not agree to go forward with a bridge and a sidewalk, then they needed to make a decision to go forward with the bridge itself. Mayor Aplikowski stated they were already in agreement with the bridge, but they needed to decide which bridge option they wanted. She stated she did not believe a sidewalk on the north side was financially feasible for the City, even if most of the pedestrians now walked on the north side. MOTION: Councilmember Holden moved and Councilmember Grant authorized Resolution 04-56: Requesting MNIDOT Consideration of a Cost Sharing Cooperative Agreement for Pedestrian Improvements to County Road E Bridge Over Trunk Highway 51 and insert Bridge Option 1 into the Resolution. Conncilmember Larson noted he had a difficult time voting on this before they knew if the sidewalk was going to be approved. He suggested they deal with the sidewalk issue first and . then take up the bridge issue. However, if the sidewalk failed, he hoped a future Council would have the vision and courage to address this in the future. Mayor Aplikowski stated she heard Councilmember Holden say she would not support a sidewalk until thc intersection on the east side of the bridge was taken care of. She stated she hcard Councilmember Grant say he was in favor of the sidcwalk on the north side, but wanted further discussion regarding this proposal and also wanted Councilmember Rem's opinion. Council member Larson stated he would not vote in favor of this. He stated he did support the bridge, but if the sidewalk would not be put in at the same time, he could not support the bridge proj ect. Councilmember Holden called the question. The motion carried (3-1) (Nay - Councilmember Larson) MOTION: Councilmember Larson moved and Mayor Aplikowski seconded a motion to approve a six-foot sidewalk connection from the bridge to Old Snelling on the south side of the street with a two-foot colored/stamped stripped. Councilmember Grant stated he had brought up his comments regarding the sidewalk on the north side for discussion purposes. Mayor Aplikowski stated she did not want the sidewalk on the north side due to the financial expense. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12,2004 9 Mr. Brown stated there would be a significant grading issue, as well as a utility relocation issue on the north side. He indicated they could try to get the utilities moved for free, but it was rare a utility company would be willing to move their utilities for a sidewalk or trail at no cost. He stated there would also be a significant expense for retaining walls if the sidewalk were located on the north side. Councilmember Larson stated he had addressed the issues of a sidewalk on the north side, including utilities, grading, and the sidewalk not connecting to the parks, as well as one resident's garage sitting close to the curb and cars parked in front of that garage would block the sidewalk. Councilmember Holden stated she did not understand Councilmember Larson's concerns regarding the garage being too close to the sidewalk on the north side. Councilmember Larson clarified that that resident would not be able to park in front of their driveway because a car would block the sidewalk. Councilmember Grant noted while there would be an increase in money needed if a sidewalk was put on the north side, he believed a sidewalk on the north side would be used more. The motion failed (2-2) (Nay - Councilmembers Grant and Holden) Mayor Aplikowski suggested they take a break from the discussion and requested this be revisited. She asked when the Engineer needed an answer. Mr. Brown replied he would check with the State, but he suggested they go with the higher figure for a sidewalk, which would be on the north side and if necessary, they could reduce it in the future if the sidewalk went on the south side. Mayor Aplikowski asked the Council if they were in favor of a sidewalk, whether it be on the north or the south side. Councilmember Holden stated she wanted an answer on the intersection before agreeing to a sidewalk, but if the intersection were addressed, she would be in favor of a sidewalk. Mayor Aplikowski noted Council was in favor of a sidewalk, whether it be located on the north or south side of the strect. She stated at least the bridge was underway and there would be a sidewalk put in with the location to be determined at a future date. Councilmember Larson thanked the PTRC for working hard on this issue. He stated this was exactly what the PTRC should do was to advocate for the parks and trails. Mayor Aplikowski thanked the residents for their opinions also. Mr. Crassweller clarified that the Council had agreed to a sidewalk and a decision would be made in the future as to which side. He asked if they could do a motion to this effect. Mayor ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12, 2004 10 Aplikowski stated this was being taped and she was not sure she could get Council to do a motion tonight. . MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion to agree that there will be a sidewalk on either the north or south side of the County Road E after further study was done on the safety of the intersections and the feasibility of it being on the north side. The motion failed (2-2) (Councilmembers Grant and Holden). Councilmember Grant stated he would like Councilmember Rem's opinion also as well as further information on the feasibility of the sidewalk being put on the north side. Council member Holden stated she wanted information regarding the intersection. Mayor Aplikowski inquired if they wanted this to be tabled to a future meeting once staff had obtained the requested information. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to postpone the discussion of the sidewalk on County Road E to a future Council meeting once additional information was obtained on safety concerns at the intersection and the application process at the State. . Ms. Wolfe stated the City Engineer had suggested they make a recommendation to put the sidewalk on the north side and he would check with the State as to how difficult it would be to change it to the south side, if necessary. The motion carried unanimously (4-0). Mr. Filla arrived at 9:20 p.m. B. Agreement for the Economic Development Commission to Prepare an Economic Development Assistance Study Mr. Clark slated on September 29, 2004, the first Economic Development Commission (EDC) meeting convened. The main discussion centered on the first charge of the group. It was decided that the preparation of a position paper to the City Council regarding economic development assistance to the TCAAP project would be appropriate based upon consensus by the Council. Mr. Clark outlined the tasks to be performed by the EDC. He noted the EDC was prepared to hegin work immediately and it was assumed the EDC would need at least three to four months to complete the assignment as presented with all meeting being scheduled from 7:00 a.m. to 9:00 a.m. MOTION: Councilmember Larson moved and Mayor Aplikowski seconded a motion to allow the Economic Development Commission to prepare a study paper . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12,2004 11 on "Does the TCAAP project need economic development assistance and what types of issues does this present to the City as a whole". Conncilmember Grant requested the Commission also look at ways for TCAAP to finance itsclf. Mayor Aplikowski noted this was a part of this study. Councilmember Grant stated he wanted to make sure there would not be a financial impact with respect to an increase in taxes to the current residents because of TCAAP. The motion carried unanimously (4-0). 7. UNFINISHED BUSINESS A. Guidant Corporation Extension for Addition J Mr. Hellegers explained the applicant had requested a one-year extension for the start of construction on Addition J. The extension would be a one-year extension to currently permitted one-year time period between approval of the Final Plan PUD and issuance of the Building Permit. Mr. Hellegers noted on September 13,2004 staff received a letter from Dan Riehle, Facilities Manager for Guidant Corporation requesting an extension of one-year for the construction of Addition]. Addition J would house research and development functions and include offices and workstations for research and development employees. Mr. Riehle had indicated that Addition J was a project that Guidant was committed to building and anticipated that construction would likely begin sometime between late spring and early fall, 2005. An extension of one-year would allow Guidant the flexibility to submit building plans within that timeframe and still begin construction in 2005. Mr. Hellegers stated staffrecommends approval of the one-year extension to allow Guidant to have an approved Building Permit for Addition J no later than February 23,2005. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve a one-year extension for the start of construction on Addition J to allow Guidant to have an approved Building Permit no later than February 23,2005. The motion carried unanimously (4-0). CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - Stated that Ramsey County Sheriff was looking for citizens to join the Citizens Civil Defense Board. She asked if the City was going to maintain the irrigation system in the Cummings Park median. Mr. Brown replied to his knowledge there would not be ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12, 2004 12 any landscaping done, but if an irrigation system were put in, the City would probably maintain it. . Mr. Moore stated the City would take over the maintenance of the irrigation system, if one was put in, but he did not believe an irrigation system would be put in. Councilmember Holden asked if the new 800MHZ system was in affect and how the City was maintaining their 911 system separate from St. PauL Ms. Wolfe replied they had a meeting on this last week and they had worked through a lot of the concerns brought up in the recent letter that had been sent. She stated the County Board directed they locate a site that would ultimately be large enough to dispatch for the entire County, but they were not moving into that until they could address the cost issues. Councilmember Grant - Stated he believed the neighborhood meetings were well attended. However, he indicated there was confusion among residents that the residents could not attend meetings outside of their precinct. He suggested they change the name of their meetings to not include precinct numbers, but instead name them City meeting 1 of 4, etc. He stated some of the new street signs were up and most of them were looking good, but some of them were at 45- degree angles to the streets, but he understood those would be corrected in the near future. He stated the County had acquired the property on the other side of the railroad north of Tony Schmidt Park. He indicated the idea of painting crosswalks in a number of locations was a good . idea and requested staff look at other areas in the City where a crosswalk would be beneficiaL He asked how the move into the new maintenance facility was progressing. Mr. Moore replied that all of the large equipment had been moved into the new maintenance facility and now personal items and tools were being moved into the facility. He noted as of this week, they were up and operational at the new facility with the phones and fax being operational tomorrow. Councilmember Larson - Stated he agreed with Councilmember Grant regarding changing the names of the neighborhood meetings as well as putting in crosswalks in the City at intersections that needed them. He requested a future discussion with the Council as to what they visualized for the old City Hall site, now that there was a possible development proposal being discussed. Mr. Clark stated he understood staff did have authorization to have discussions with the developer and they had received an offer today on the property and this was on the agenda for discussion at their Work session next week. Mayor Aplikowski - Stated she had returned from a conference in Duluth today and Aaron Parrish sent greetings back to the CounciL She stated she hoped the City paint crosswalks at intersections because this was an important issue. Mr. Moore replied these were County crosswalks and in the past the City was not permitted to do the work on the crosswalks and the crosswalks would be done by the County when their schedule permitted. However, he indicated he would check with the County as to whether they would move this up on their schedule, or whether they would give City maintenance staff permission to stripe the crosswalks themselves . and would update Council on this in the future. , . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 12, 2004 13 Mayor Aplikowski - Stated they would need to put a reminder in the City newsletter when these crosswalks were put in that it was against the law to proceed through an intersection when there was a pedestrian in the crosswalk. Mayor Aplikowski - Agreed they should change the name of the neighborhood meetings and suggested they simply list them as City meetings. Mayor Aplikowski - Stated the Shoreview Council was very upset with the decision made on the Lexington Avenue sidewalk. She stated the Shoreview Council wanted the bituminous trail to he on the Arden Hills side. She indicated she would not ask the Council to reconsider their dccision, but asked ifthe Council stood by their decision on the Lexington Avenue sidewalk. Councilmember Grant - Stated he was fine with their previous decision. Councilmember Larson - Stated he had spoken with a Shoreview Councilmember and he understood their concerns, but he believed if they were going to be asked to act, he wanted the request to come from the Shoreview Council as a whole and not one Councilmember. Ms. Wolfe stated she had heard a rumor that the Shoreview Council was not pleased with the decision made at the last meeting and inquired with a Shoreview staff member and the Mayor about this who indicated they understood the Arden Hills Council's decision. Mayor Aplikowski agreed that unless this was a formal request made by the Shoreview City Council, their decision would stand as it was. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:51 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, October 25,2004 at 7:00 p.m. in the Arden Hills Council Chambers. . . . ~ ~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION OCTOBER 12, 2004, 9:35 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 Meeting called to order at 9:35 p.m. Those in attendance: Mayor Aplikowski, Councilmembers Grant, Larson and Holden. Staff: Michelle Wolfe, City Administrator; Scott Clark, Community Development Director; and Jerry Filla, City Attorney. CRR, Inc. Representation: Bart Rhehbein and Jeff Knutson, Rheinbein and Associates; Collin Barr, Ryan Companies; John Shardlow, DSU. The first item of business was thc review of the draft Framework Plan. The development team was encouraged to give comments so these could be shared with the Master Planning Advisory Panel. Mr. Shardlow asked if another presentation ofthe Plan should be made and it was decided that it was not necessary. Mr. Shardlow did point out that there is a 60 acre deficiency in the Plan and that a boundary survey will be needed to determine where the shortfall lies. Mr. Barr, representing CRR's portion, stated that their concerns were: The ratio of tax generating acreage to other parcels created a Plan that could be economically unfeasible. To gain an understanding of this he passed out a matrix, dated October 12, 2004, showing other major twin cities development/redevelopment projects and their ratios. Additional characterization may cause changing of some land uses. The Council asked about phasing. Mr. Shardlow and CRR responded that a key part of phasing is that the major north/south roadway and some of the physical design attributes may have to be constructed ahead of actual development causing additional project cost. Some of the other issues that will have to be addressed are how demolition is staged, which lands uses to market first, etc. Also, the issue of LRT to the site can be flexible. Mr. Shardlow's next step will be the completion of Phase 3. He stated that it was important to complete this Plan which creates the vision. He also stated that MnDOT views this Plan as workable. Councilmember Larson liked the Plan as a vision. Councilmember Holden had concerns if the Plan was affordable, especially since the costs of clean-up have not been finalized. ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION October 12, 2004 2 There was also a discussion regarding future phases and that a shift in the implementation work to the City will be in order, albeit, keeping the Master Planning Advisory Panel informed. The Phase 3 planning process should be completed by the end of the year. . The next item was discussion on a proposed new Interim Agreement. Mr. Clark gave a history of the current negotiations to date. Mr. Knutson gave a presentation for CRR, Inc. He stated that since the existing Interim Agreement terminates in November, one path would be to let the Agreement expire and for CRR, Inc. to take time off of the project. He felt that the City needed time to come to an internal conscnsus regarding an economic development assistance policy. Mayor Aplikowski stated that she understood that CRR and staff had discussions regarding a compromise position. Mr. Knutson produced a six month extension memorandum which contained business points including a capped escrow, reimbursement for past efforts and a provision that the City would be directing the Economic Development Commission to assist them in developing financial policies. After some discussion, it was directed that the City Attorney would prepare an extension Agreement for the Council to act on at their October 25, 2004 meeting. A handout ofthe same would be given out at the October 18th Work Session. Councilmembers Grant and Larson gave a brief recap of their 35W Solutions Task Force. . Meeting adjourned at II :45 p.m. Respectfully submitted by Scott Clark, Community Development Director. Beverly Aplikowski, MAYOR Michelle Wolfe, CITY ADMINISTRATOR IIEarthIPlanninglMisc FileslTCAAPILocal TeamIIO-12-04 Minutes.doc . ~ ~H1LLS City ot Arden Hills Request for Council Action ""5 -prepared by: Murtuza Siddiqui Dept.: Finance Council Mtg. Date: October 25, 2004 Final Action Needed By: October 25,2004 Council Action Request: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3,A. - Claims and Payroll Advisory Commission Action: Commission Date __n_.'.__ __.~______._.____ _____.___~__._._ Planning PTRC !9iliiic Agenda Item ~~~. Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: Action Not Applicable }:J()~J\PP~.c:!"b!e NoLapplLcable_ __ _ Supporting Documents (which are attached to this Action Form): D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Payroll and Claims Reports Financial Implications: Payroll #21 Total Cost $59,462.32 Claims Total $391,938.14 Administrator/Staff Comments: . -------l I I ----I i j Page 1 of 1 z 0 ff [ 0 ::' ~ ~ " ~ ~ B ~ ] ~ ~ ~ If ~ ~ e ~ ~ ~ ~ i ~ '" ~ ~ If e g 0 ~. ~ '" e. ~ . " ~ ~ o. 0 -s ~ ~ tl ~ -ll 0 . If !< o. ~ fi> ~ ~. ~ ~ ~ ~ '" . ~ ~ E ~ ~ ~ ;;: ~ ~ Ii' -:;s.:. n n f -('::1'.- ,. ,. ~ ~ ';10",- '" ... :~::: ;:: 0 " [ 0 ~ . . ~ E. I;i '" ; g. ~ ~ .0:. , ~f ~ '" :sr ~ ,. ~ e ;:: ~ ~ 0 OJ i:; " '" () 13 '$. ,. ~ ~ ~ ~ e ~ ~ ~ ~ ., ~ :; ~ ~ 8 ... 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'c <; ... ~ - ~ ~: j,;.:.: '-' ~ ~ 0- .~.:. ~ 0 8 ~... ~. ~ ". ~ ~ f .w:. <; 0 0 >>:. '-' c:: " " ~. .~-:- ~ 0 0 ~: -. . (") ~ o 'T1 )> ;0 C m z :r r .- '" 'T1 m;;U -. '" ~ -I eo !!:o "'-I !!!O ~lll em ~;o ~"tl 0)> 0-<; ~;o ~o -r r . (") :r m (") " '" ~ m '" ~ o o 0> ~ ~ '" .. ~ . . . . PAGE] OF4 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT ro BE APPROVED AT 10/25/04 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (10/12/04) .:tit. ':''i<jtilOO1C '.,.:...,.,...,.,.,.'.,.,.,.....,.',.".,.,,:::"" uti:I::;: . 25754 10/08/04 Acclaim Benefits 146.35 FSA Administration 25755 ]0/08/04 Accurate Press, Jne 663.50 Sept Newsletter 25756 10108/04 ApDlied Ecolo2ical Services Jne 390.00 .. TeAAP Consulting-Aug 2004 25757 10/08/04 Aramark Unifonn Service 31.88 CH-Ru[! Cleaning 25758 10/08/04 BFIofMN Ine 354.21 Waste Removal 25759 10/08/04 Biff's,lnc. 480.37 Portables Toilets-Parks 25760 10/08/04 Debra Cariveau-Rogers 40.00 Refund-Hop N Tots 25761 10/08/04 City of St Paul 207.99 Election Materials 25762 10/08104 Coroorate Express 144.78 Office Supplies 25763 10/08/04 Davies Water Eauioment Co. 255_60 Hvdrant Marker Flags 25764 10/08104 Diamond Vop:le Paints 1,006.59 WhitcIBluc Paint/Credit 25765 10/08/04 E-2 Recvclinl?, Ine 5.248.00 CurbsideRecvclin2,Inc 25766 10/08/04 Frattallone's Hardware 19.70 HardVllare for Trailers 25767 10/08/04 Steve Freimuth 700.00 Sewer Break-1200 mQerson Rd 25768 10/08/04 Kenneth Gammell 612.00 Cable Tech Service 7fl-9n3f04 Subtotal - Paid Claims 10,300.97 Paid Claims - 244,R60.29 Add Unpaid Claims, Page 4- 147077.85 Total Accounts Payable Claims for Council Approval, 10/25/04- 391,938.14 Note: Checks for unpaid claim totaling $44,280.35 were mailed October 13, 2004 after approval at the October 12, 2004 Council Meeting. They werc cheCk nwnbers25751-25753 .Exp. Related to TCAAP Project. ..,.,,...........""'--."'..., PAGE20F4 CITY OF ARDEN IllLLS ACCOUNrs PAYABLE CLAIMS REPORT TO BE AI'I'ROVED AT 10125/04 COUNCIL MEETING PAID CLAIMS REGISTER: ;:':'C"K';#:' " :,(;~:Il'ATf.::t:::VENj)O~.. ...........................!.. :AiMOON:f::l,::CQM.MItNTS:::': . 25769 10/08104 Glenwood Io.glcwood 56.73 Snrin!!water 25770 10/08/04 Hagen, Christensen & McIlwain I 110.96 Perrv Pk Shelter 9JJ -9/30/04 2577l 10/08/04 Health Pamers 794.05 Dental Insurance 25772 10108104 HiJlSveahrs 20.00 Toastmasters Dues-Hellel'(ers 25773 10/08/04 SchaVlm Johnson 22.95 Neighborhood MtJ':s-Water/Cookies 25774 10/08/04 Kennedv & Graven 243.00 Rochon Dispute 25775 10/08/04 Lakes Countrv Service 6496.00 Insurance Premium 25776 10/08/04 Lemme ofMN Cities 200.00 2004 Armual Conference~Rem 25777 10108/04 Menards 2I.12 12g Antifreeze 25778 10/08104 MAMA [8.00 MAMA Luncheon 8/26/04 25779 10/08/04 Northern 10.64 3500# Safety Cable 25780 [0/08/04 Olde To"m Deli 179.07 CC WorksessionrrCAAP Reimbursed 25781 10/08/04 Oriental Tradim! Co 144.47 Halloween Supolies 25782 10/08/04 Pace Analvtical 700.33 Water Testine-Sent 25783 10/08/04 Purchase Power 2.038.00 Postaee-Meter 25784 [0/08/04 RosevilJe, Citvof 2,512.10 JPA-!IIIIS-Oct/Finance Trainine 257&5 [0/08/04 Target Stores 21.49 CCTaneslJ~ 25786 10/08/04 Timesaver Off Site Secretarial 153.60 Rec Sec-CC-9127/04 25787 10108/04 Xcel Energy 3,970.35 ElectricJGas Service 25788 [0/08/04 Dave Winkel 230.92 2004 Uniform Purchases 25789 10/11/04 Acclaim Benefits 1,723.09 FSA Reimbursements 10108104- 25790 10/15/04 Arnt Construction Co. Ine 191,911.40 PaV#3-2004 PMP 25791 10/15104 Northern E:<;crow 4.122.32 Final Pav-Uft #7lKarth Lk-Retainage Release 25792 10/20/04 Affinitv Plus Federal Credit Union 30[3.87 Second October PavroJl 25793 10/20/04 lCMA Retirement Trust-457 2 064.3 [ Second October PavroIJ 25794 10/20/04 MN Child Suooort Withholdim' 370.64 Second October PaYroll 25795 10/20/04 ADT Securitv Services 400.00 Security Alarm Service-CH 257% ] 0/20/04 American Planninl! Association 400.00 AP A Membershios.SC & PH 25797 [0/20/04 Animal ControJl Svcs, Inc 309.27 Dol!!Cat Enforcement-Sent 25798 10/20/04 Aramark Uniform Services 31.88 RUI! Cleaninl!-CH 25799 10/20/04 Fred Bell 87.46 2004 Unitonn Purchases 25800 10/20/04 Corporate Express 73.3[ Office Supplies 253m 10/20/04 Dcpt of Admin 1844.79 Phone Service 25802 10/20/04 Exxon of Shorevicw 153.00 Fuel-Parks Paid Claims ~ Page 2 225,449.12 . . . . . ~ PAGE30F4 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAThlS REPORr TO BE APPROYED AT 10/25/04 COUNCIL MEETING PAID CLAIMS REGISTER: ;:::~d{i:if~:Tck:6AttfTr\~nnoR>; . ;::A:MtJVN1:,T:-tOMMii:ittS:'.: . 25803 ]0/20104 FastSi!1os 30.35 Reletter Name Plates 25804 10120/04 Fortis Benefits 216.00 Short Term Diabilitv 25805 10/20/04 Fro-Dor Black Dirt 920.69 Black Dirt 25&06 10/20/04 Frattallone's Hardware 119.62 Hardware/Lift Sunnlies 25807 10/20104 Good Time Attractions 61.23 Rec/Familv Srlff: Events 25808 10/20104 Gooher State One-Call Ine 169.05 Sentember Service 25809 10/20/04 GrainO'er, Ine 76.26 Fuses/Sewer 25&10 10/20/04 lUDE Local 49 240,00 Union Dues November 25811 10/20104 Schawn Johnson 47.70 Exoense Reimb.-Elections/Nei2:hborhood Mtl? 25812 10/20/04 Lakes Countrv Service Coorerative 289.00 Insurance-COBRA 25813 10120104 MA Mortenson 86.12 Meter Denosit Return 25814 10/20/04 North Metro Insnt':<'.tions 2,180.00 Scotember Electrical Insnf'rlions 25&15 10/20/04 Northwestern Colleoc 197.41 Neiohborhood Mto-Facilitv Fees 25&16 10/20/04- Office Denot 37.70 Office Sunnlies 25817 10120104 Pearson Mechanical Svcs Inc 15.16 Refund-Ovema'-'ment M04173 &M04174 25818 10120104 TaroetStores 21.47 Halloween Sunnlies-Rec 25819 10/20/04 TimeSaver Off Site Secretarial 163.00 Recordine. Secretarv 25820 10120/04 Tokle lns.....ctions 404.40 Electrical Insnections 25821 10/20104 Xeel Enerov 3,835.04 ElectricJGas Service Paid Claims M Pioe 3 9.1(0.20 PAGE40F4 crry OF ARDEN IJILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED Ar 10/25104 COUNCIL MEETING UNPAID CLAIMS REGISrER : ~~~~t;p,,1i 25822 10/26/04 Dahl ren Shardlow & Uban 25823 10/26/04 H dro Meterin Technolo 25824 10/26/04 Lake Johanna Vol Fire De 25825 10/26/04 Met Council Environmental 251126 10126/04 Ramse Count 25827 10126/04 eil of Roseville 25828 10/26/04 S ncer Fane Britt & Bro\\ne Un aid Claims - Pa e 4 ............ . ....... '~:~:AMOOW(:~: 5990.31 TCAAP ProfSvcs 8/29-10/02/04 8549_42 Water Meters-BethellRC Sheriff Billed 9880.13 UVFD-2004 Taho 46587.33 Waste Water Service-Nov 62276.]6 Oct Law Enforcement 2 109.42 2 Desk To Com uters-Finance 11 685.08 TeAAP 12 aJ 9130/04 147077.85 . . 4J . Prepared by: SC Dept.: CD Council Mtg. Date: 10/25/2004 Final Action Needed By: 10/25/2004 ~ ~HILLS City of Arden Hills Request for Council Action Agenda Item .~ '<D Authorize Expenditures for Disposition of Old City Hall Site Budgeted Amount: $0.00 Actual Amount: $25.000.00 Funding Source: Future sale of Property Council Action Request: Authorize up to $25,000 of expenditures for various disposition activities in order to prepare the old City Hall site for sale. Staff Recommendation: Approval of authorization amount. Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): . o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: This action approves the City Administrator to sign off of any contract, pertaining to this project, in excess of $5,000 per the City's Purchase Policy. Administrator/Staff Comments: The anticipated budget for the acitivities are: Appraisal - $7,500 Phase 1 Environmental-$7500 Building Assessment Environmental-$5,000 Contigency-$5,000 . Page 1 of 1 ~ --A~HrLLS City ot Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui '~ Dept.: Finance Council Mtg. Date: 10/25/2004 Final Action Needed By: 10/25/2004 Agenda Item", d Utilitv Rate Study Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Accept the Utility Rate Study and establish the new utility rates. Staff Recommendation: Staff recommends that the Council accept the utility Rate Study and direct staff to implement the new rate structure effective the first complete billing cycle of 2005. Advisory Commission Action: Commission u planning PTRC Date Action .. ..........._r-I()t~pplicablll Not A Iicable . . .f\l(lt.?pplica.blll_ Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: [8J Resolution (No. 04-58) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: Fiscal implications are outlined in the documet. AdministratorlStaff Comments: . Page 1 of 1 ~ ~HILLS MEMORANDUM . DATE: October 20, 2004 Agenda Item 3.C TO: Honorable Mayor and City Council ""'s FROM: Murtuza Siddiqui, Finance DirectorlTreasurer SUBJECT: Utility Rate Study BACKGROUND: In July 2004, the Council approved hiring Abdo, Eick, and Meyers (consultant) to perform a Utility Rate Study. The City had not reviewed or adjusted its water rates since 1999, and sewer and storm water rates since 2001. Currently, the enterprise funds are breaking even from a routine operational perspective. This does not take into account major maintenance projects. The existing rate structure does not appear to be adequate and is not able to accommodate . maintenance of the sewer, storm water, and water infrastructure in the long-term. DISCUSSION: The consultant has completed the Utility Rates Study. The study not only reviewed the City's rates and analyzed the cash flow requirements, but it has also compared rates with eleven other cities from the surrounding communities. The attached report is very comprehensive with summary recommendations on page nine. It should be noted that this study does not assume debt issuance and has used the most recent 5 year CIP data. The study took a multi pronged approach. First it reviewed the city's rate structure and compared it with a number of surrounding communities of comparable size. The next approach was to determine the future cash flow requirements in order to have adequate funds to support the undertaking ofthe proposed projects, as well as maintaining a desirable fund balance in the enterprise (utility) funds. A draft Utility Rate Study document was presented at the September 20, 2004 Work Session. The Council was not comfortable with the proposed rate increase and expressed a comfort level with a residential rate increase of $18 per quarter for a residential account that uses an average of 15,000 gallons per quarter. Based on this directive, st~fworked with the consultant to modify the rates and adjust the cash flow data accordingly. A final version of the Utility Rate Study was presented at the October. 18th Work Session. This version incorporated the direction provided by the Council with regards to the CIP, as well as the suggested rate increase. . . . . Memo Utility Rate Study 2 Overall, if the City accepts the consultant's recommendation, an average resident that uses 15,000 gallons of water per quarter in winter will see an increase of about $18 on their quarterly bill. A commercial account with an average usage of 120,000 gallons of water per month will notice a rate increase of about $146 per month. The rate change is to be implemented the first quarter of 2005. The proposed rate structure recommends an increase ofthis magnitude in the first year, however, in subsequent years, the increases are significantly lower. The study details the rate structure. The Utility Rate Study is a "cash flow" model. Anticipated revenues and expenditures have a direct impact on the fund balance or cash on hand at a given point in time. There is a direct correlation between revenues and expenditures. For example, if expenditures are adjusted while not adjusting the revenue side will result in an increase or decrease in fund balance. Similarly, adjusting the revenue side and not adjusting the expenditure side will also have an impact on the fund balance. The Council may want to consider establishing a target cash balance amount in the utility funds. (Please refer to thc attached Utility Rate Study). It should be noted that the proposed rates by the consultant can be modified if the City decides to modify the list of future CIPIPMP projects by either adding to or deleting from the list of proposed projects. The results of the study and the determination ofthe rate structure are based on a list of anticipated CIPIPMP projects. Staff has summarized the changes to the utility rates that are proposed in this document as a cover sheet to the Utility Rate Study document. The consultant's report/study is very comprehensive and is attached with this memorandum. The consultant will provide the "cash flow" model - spreadsheet based, to the City for its records. Moving forward, the City staff should be able to maintain it, and if necessary, modify it. RECOMMENDED ACTION: Staff recommends that the Council accept the Utility Rate Study and direct staff to implement the new rate structure effective the first complete billing cycle of 2005. . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-58 RESOLUTION REVISING WATER, SANITARY SEWER, AND SURFACE WATER UTILITY RATES EFFECTIVE JANUARY 1, 2005 WHEREAS, the City Council established a policy to review its water, sewer, and surface water rates on as needed basis; and WHEREAS, City had hired a consultant to conduct a Utility Rate Study and had revised the City's utility rate structure based on their recommendation; and WHEREAS, this study has determined that the rate increase is necessary to enable the utility to remain self-supporting while having adequate funds to maintain and upgrade the City's infrastructure that supports the water, sewer, and surface water utilities. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that effective first quarter of 2005, water, sewer, and surface water utility rates be revised as follows: Service Description Water - Residential per Quarter: Senior - Winter (no base/minimum) per t,OOO gal. Senior - Summer (no base/minimum) per 1,000 gal. Non-Senior base charge Non-Senior - Winter (per 1,000 gal. over base of 10K gaL) Non-Senior - Summer (per 1.000 gal. over base of 10K gaL) Water - Commercial per Quarter: Base Charge per Quarter meter size 3/4" or smaller Base Charge per Quarter meter size 1" Winter (per 1,000 gal. over 10K gaL) Summer (per 1,000 gal. over 10K gaL) Sanitary Sewer per Quarter: Residential Senior (base) Residential Non-Senior (base) Residential Usage over 15K gal. for every 1 K gal. Commercial Usage for every 1 K gal. . Current 2005 $ 2.15 $ 2.47 $ 2.20 $ 2.53 $21.95 $ 25.24 $ 2.15 $ 2.47 $ 2.20 $ 2.53 $ 21.95 $ 25.24 $ 43.95 $ 50.54 $ 2.15 $ 2.47 $ 2.20 $ 2.53 $ 33.95 $ 39.04 $ 50.95 $ 58.59 $ 2.80 . $ 2.63 $ 3.02 . Service Description Current 2005 Surface Water per Quarter: Residential (senior & non-senior) per lot $ 4.08 $ 8.16 Residential - town homes per unit $ 5.29 $ 10.58 Apartment $ 33.30 $ 66.60 Industrial (commercial per acre) $ 52.00 $104.00 Undeveloped land (per acre) $ 6.12 $ t2.24 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF OCTOBER, 2004. ATTEST: Beverly Aplikowski, Mayor Michelle Wolfe, City Administrator . . . CITY OF ARDEN HILLS ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9, 2004 . . U> 0> 10 0:: ~ S '0 0> ~ ~ Ig- aic: '00> ..';:0 o 'ON .f2~ 08 N ~ o ~ '" E E ::> (J) 0> o o N <{)N 0>0 NC') "'''' co o o N C!) 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G) UJ Q) m Q) 1::1a. L...L... c: (/) Q) 0 C'l::I 0 Q) 0... ~ aCE miD ... ~ ~ "~o... G)oc: Q)"'O ... 'c 3: E ~ .!~.8 E nJ ~ I 8 ~ ::;]!]!c-o.. G)CCtD,~~ ~~~~~~ :J Q) (() 0.."'0 c: (J)o::o::<t:.!:::;) . . . . CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9, 2004 TABLE OF CONTENTS Page No. I. Introduction 1-2 II. Assumptions 2-4 III. Water Rate Study 4-5 IV. Sanitary Sewer Rate Study 5-7 V. Surface Water Management Rate Study 8 VL Recommendations 9 SUPPLEMENTAL~ORMATION Water Fond Proj ected Revenue Inflated 3 % Revenue Projected to Cover Costs Cash Flow Projections - Revenue Inflated 3% Cash Flow Projections - Revenue Inflated to Cover Costs Rate Comparison Sanitary Sewer Fond Revenue Projections Cash Flow Projections - Revenue Inflated 3% Cash Flow Projections - Revenue Inflated to Cover Costs Cash Flow Projections - Revenue Includes Base Charge and Inflated to Cover Costs Rate Comparison Surface Water Management Fond Revenue Projections Cash Flow Projections - Revenue Inflated 3% Cash Flow Projections - Revenue Inflated to Cover Costs Rate Comparison 10-11 12 - 13 14 - 15 16 - 17 18 - 19 20 -21 22 - 23 24 - 25 26-27 28 -29 30 -31 32.33 34 - 35 36 - 37 CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9,2004 . I. INTRODUCTION The City of Arden Hills, Minnesota (the City) owns and operates water, sanitary sewer and surface water management utilities. These services are provided to over 2,500 residential and commercial customers. There is no growth projected in the number of accounts over the life of the projection. As a result, the City will need to rely on rate increases in order to fund increased operating costs. Current numbers of accounts are listed below: Water Utility Residential 1,989 Commercial 132 4t3 Sanitary Sewer Utility Residential 1,989 . 127 413 Surface Water Management Utility Residential! - home 2,087 Commercial! indusrial 108 CommerciaV apartment 5 Residential! townhome 338 Commercial!- undeveloped land 11 . -1- .1. . . CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9, 2004 INrRODUCTION - CONTINUED This rate study analyzes the cash flows of the water, sanitary sewer and snrface water management funds of the City. Sonrces and uses of cash are projected for the years ending December 31,2004 to December 31, 2009. The study uses the current number and type of accounts to project future revenue at different rate scenarios for the each fund. Average annual capital costs are projected at approximately $687,000 for the projection period for all three funds combined. For the years ended December 31, 2000 through 2003, the average annual capital expenditure for all three funds was approximately $450,000. The increase in capital cost along with a decline in operating margins over the last several years will result in the elimination of reserves and working capital in a fairly short time frame even ifrates are raised at a 3 percent inflationary rate over the next seven years. The tmancial projection is based on sales at current usage patterns and expenses projected as discussed in the assumptions below and presents. to the best ofmanagement's knowledge and belief, the City's expected results of cash flows for the projection period if such usage patterns and uses of cash ocenr. Accordingly, the projection reflects its judgment as of September 9,2004, the date of this projection, of the expected conditions and its expected conrse of action if such usage and expense totals were attained. The presentation is designed to provide information to the City Council concerning recovery of expenses that might be achieved if rates were raised and usage totals are realized and should not be considered to be a presentation of expected future results. Accordingly, this projection may not be useful for other purposes. The assumptions disclosed herein are those that management believes are significant to the projection. Furthermore, even if the stated population growth and usage totals were attained, there will usually be differences between projected and acmal resuIts~ because events and circumstances frequently do not occur as expected and those differences may be material. II. ASSUMPTIONS Usage Assumptions The water usage assumptions were based on consumption information from the Banyan Data Systems utility module for the most recent fonr quarters. These quarters included 3'd and 4ili quarter 2003 and J" and 2nd quarter 2004. This consumption information was broken down by number of senior accounts and number of accOlmts over and under the base fee by quarter. This information was used as the basis to project future usage. No change in total gallons billed per household was anticipated. We also used the usage information to calculate a usage based rate for sanitary sewer. TIlls scenario calculated a rate based on 'Winter quarter usage. Expense Assumptions Personal services - The fIrst year of the projection $20,000 was added along with a 3 percent inflationary increase for salaries. The $20,000 was added as a result of the increase in employee insnrance costs. After 2004, a 3 percent inflationary increase was added per year. Supplies and maintenance - 3 percent inflationary increase per year based on fairly consistent expenses each year. Other services and charges - The three years of history were averaged and, for years 2004 and thereafter, a 3 percent inflationary increase per year were added along with a fIxed $75,000 per year for unexpected maintenance of deteriorating infrastructure. The $75,000 is allocated 40 percent to the water fund, 40 percent to the sewer fund and 20 percent to the surface water management fund. Rent. Increased to a total of$56,000 based on county projection for 2005, allocated 50 percent to each of the Water and Sanitary Sewer funds, with a 3 percent increase from that point starting in 2006. -2- CITY OF ARDEN HILLS, MINNESOTA RATE STIJDY SEPTEMBER 9, 2004 . II. ASSUMPTIONS - CONTINUED Insurance - Inflationary increase of 3 percent each year based on consistent expenses each year. Purchased services - Inflationary increase of3 percent each year based on consistent expenses each year. Purchased water - 10 percent increase starting in 2005 based on notification from St. Panl in 2004, and then a 3 percent increase each year from that point. Sewer charges - 3 percent inflationary increase per year based on fairly consistent expenses each year. Capital asset assumptions - The City has the following projects and capital additions identified in its capital plan. Utility Funds Sanitary Surface Water Sewer Water Edgewater Neighborhood $ (143,500) $ (201,000) $ (186,850) Total - 2004 $ (143,500) $ (201,000) $ (186,850) Technology Upgrades $ (6,600) $ (6,600) $ Dewatering Pump - replacement (1,700) t Ton pickup - replacement (30,000) (30,000) 3/4 Ton pickup - replacement (25,000) (25,000) Cross-connect to Shoreview at Cummunings Park Drive (15,000) . Red Fox/Grey Fox M&O and reconstruction (J 00,000) (25,000) (200,000) Lexington Ave. Watermain Extension (115,000) Assess Condition of Water Tower - Study (30,000) Reconstruct Lift Stations #4 and #9 (200,000) Total - 2005 $ (323,300) $ (286,600) $ (200,000) Ridgewood Neighborhood Reconstruction $ (100,000) $ (40,000) $ (280,000) Reconstruct Lift Stations # I and # II (200,000) Total - 2006 $ (100,000) $ (240,000) $ (280,000) Brighton Way & Chatham Mill & Overlay (40,000) (20,000) (40,000) Reconstruct Lift Stations #12 and #13 (200,000) Repaint South Water Tower (500,000) Total - 2007 $ (540,000) $ (220,000) $ (40,000) M&O, Reconstruct Floral Neighborhood $ (50,000) $ (15,000) $ (225,000) Snelling Reconstruction (150,000) (25,000) (250,000) SCADA Installation (25,000) (175,000) Total - 2008 $ (225,000) $ (215,000) $ (475,000) Glenhill Neighborhood Reconstruction $ (50,000) $ $ ( 195,000) Test & Re- line Sanitary Sewer (200,000) Total - 2009 $ (50,000) $ (200,000) $ (195,000) . Total 2004 - 2009 $ (1,381.800) $ (1,362,600) $ (1,376,850) -3- . II. . . CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9, 2004 ASSUMPTIONS - CONTINUED Debt assumptions - The City did not intend to issue debt during the projection period. If debt were issued it would have an impact on what rate increases would be necessary to cover costs within the projection period. Ill. WATER RATE STUDY Currently the City's water rate structure is as follows: Cate20ry Amount Type Senior $ 2.15 2.20 21.95 2.15 2.20 2.15 2.20 45.00 Winter usage Summer usage Base Winter usage Summer usage Winter usage Sununer usage Standby average per acct Non- Senior Commercial Most categories are consistent with what other cities have except for the senior category. The senior category represents 17 percent of the total residential accounts and they only pay for usage. There is no base fee. For the last 4 billing periods the seniors that have been under the base have averaged 166 accounts and these accounts have used approximately 7,000 gallons per quarter. This translates to an annual discount of approximately $4,500 to the senior aCcOlUlts which is relatively insignificant to the total. We have presented projections of cash flow under three different scenarios: I. Rates stay the same for all categories 2. Rates increase 3 percent per year for all categories starting in 2005 3. Rate are increased to cover the increased costs and maintain a cash reserve at approximately $1.2 million The following b'faph highlights the ending cash balances under the rate scenarios described above: PROJECTED WATER FUND CASH BALANCES $2,000.000 $1,500,000 $1,000,000 $500,000 $. $(500,000) 2006 2007 2008 2009 2004 2005 ""-'Rates stay same SI,490,362 $1.136,838 $962.430 $308,203 $(86,275) $(351,692) ~Rates increase 3 percent per year $1,490,361 $1,169,069 $1,061,057 S509,4tJ $255.808 $169.183 ....w-Rate increase to cover costs $1,490,361 $1 ,296,210 $1.347.046 $988,968 $960,879 $1,124,866 -4- CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9, 2004 . m. WATER RATE STUDY - CONTINUED Rate scenario I is not an option without issuing debt to finance a large portion of the planned capital projects. Rate scenario 2 projects results based on a 3 percent inflationary increase per year starting in 2005. The cash balance is adequate nntil the 2008 projects are completed. After 2007 the cash balance is not adequate for working capitaL Rate scenario 3 uses the fonowing increases to arrive at the cash flow described above: Percent Year Category Rate Increase 2004 Usage per 1,000 gallons $ 2.20 0% Base up to 10,000 21.95 0% 2005 Usage per 1,000 gallons 2.53 15% Base up to 10,000 25.24 15% 2006 Usage per 1,000 gallons 2.66 5% Base up to 10,000 26.50 5% 2007 Usage per 1,000 gallons 2.79 5% Base up to 10,000 27.83 5% 2008 Usage per 1,000 gallons 2.93 5% Base up to 10,000 29.22 5% 2009 Usage per 1,000 gallons 3.02 3% Base up to 10,000 30.10 3% . If rate scenario 3 is chosen, the City will have the second highest residential water rates as calculated in the comparison table. The average for all II communities presented excluding Arden Hills is $46.43. Currently Arden Hills falls in the middle of the comparison cities. There are 5 cities with higher rates based on 24,000 gallons (average for Arden Hills' customers) and there are 6 with rates lower than Arden Hills. If Arden Hills' rate goes to $2.53 per 1,000 gallons the average residential bill for 24,000 gallons of usage will go from $52.33 to $60.24 or 30 percent higher than the average. The top 5 cities in the comparison average approximately $58 per quarter. A comparison to the top 5 indicates that the increase would be approximately 3 percent higher than the top 5 cities in the comparison list. The commercial rates would also be the second highest in the comparison and would be 28 percent higher than the average. IV. SANITARY SEWER RATE STUDY Currently the City's sanitary sewer rate structure is as follows: Cate~ory Type Amount Senior per quarter charge $ 33.95 N on- Senior per quarter charge 50.95 Connnercial per 1,000 gallons 2.63 The senior acconnts total 17 percent of residential acconnts. The rate structure results in a total disconnt of $28,000 annually to the senior category when compared with regular residential billing. One of the other observations we made wben compiling data for all acconnts is the fairly large number ofacconnts that use over 15,000 gallons of water during the winter quarter. We noted that 955 of 1989 residential accounts or 48 percent use more than 15,000 gallons in the winter quarter. To obtain winter quarter statistics we used the February 2004 billing for Group 1, March 2004 billing fOe Group 2 and April, 2004 billing for Group 3. The average usage for the 955 accounts was approximately 24,000 gallons in the winter quarter. We established a usage rate for sanitary sewer based on winter quarter data. -5- . IV. . . CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9,2004 SANITARY SEWER RATE STUDY - CONTINUED We have presented projections of cash flow under four different scenarios. I. Rates stay the same for all categories 2. Rates increase 3 percent per year for all categories starting in 2005 3. Rates are increased to cover the increased costs but limited to 15%. 4. The rate structure for non-senior residential changes to include a usage component based on winter usage, The following graph highlights the ending cash balances under the rates described above: PROJECTED SANITARY SEWER FUND CASH BALANCES $1.000,000 $800.000 $600.000 $400,000 $200.000 $. $(200,000) $(400,000) $(600,000) $(800,000) $(1,000,000) $(1,200,000) Rates stay same Rates have a usage component 2004 2005 2006 2007 2008 2009 $756,669 $424.142 $98,325 $(247,970) $(623,840) $(1,017,283) $756,769 $452.618 $185.024 $(71,983) $(329.584) $(572.711) $756,769 $565.880 $431,306 $329,220 $246.741 $181,368 $756,769 $636,856 $583,920 $575,028 $598.254 $644,707 Rate scenario 1 is not an option without issuing debt to finance a large portion of the planned capital projects. Rate scenario 2 projects results based on a 3 percent inflationary increase pe' year starting in 2005. The cash balance is not adequate for working capital starting in 2006 and ends at negative starting in 2007 and continuing nntil 2009. This option would only work with a debt issuance. .6- CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9, 2004 IV. SANITARY SEWER RATE STUDY - CONTINUED Rate scenario 3 uses the following increases to arrive at the cash flow described above. The senior and commercial usage rates would increase at the same percentage: Dollar Rate Increase Per Percent Year Category Rate Quarter Increase 2004 Base $ 50.95 $ 0% 2005 Base 58.59 15.29 15% 2006 Base 61.52 3.31 5% 2007 Base 64.60 3.47 5% 2008 Base 67.83 3.66 5% 2009 Base 69.86 2.30 3% . This rate scenario would result in Arden Hills having the third highest sewer rate of the 11 cities presented. Currently Arden Hills has the sixth highest of I!. This scenario would allow the City to finish the projection period with a cash reserve at nearly the same level as December 31,2003 while paying for $1,362,700 of projected project costs. Rate scenario 4 incorporates a usage component for non-senior residential customers that use more than 15,000 gallons per quarter in the winter quarter. The senior and commercial usage rates would increase only] 5 percent in the frrst year and theu would be adjusted in snbsequent years. As mentioned previously, the top 955 accounts average 24,000 gallons in the winter quarter. This would result in the higher users paying $25 on average more per quarter than those that use under the base. The rates and increases would be as follows: Year 2004 2005 2006 2007 2008 2009 Percent Category Rate Increase Senior $ 33.95 0% Residential base 50.95 0% Residential usage 0% Commercial usage 2.63 0% Senior 39.04 15% Residential base 58.59 15% Residential usage 2.80 0% Commercial usage 3.02 15% Senior 40.99 5% Residential base 61.52 5% Residential usage 2.94 5% Commercial usage 3.18 5% Senior 43.04 5% Residential base 64.60 5% Residential usage 3.09 5% Commercial usage 3.33 5% Senior 45.20 5% Residential base 67.83 5% Residential usage 3.24 5% Commercial usage 3.50 5% Senior 46.55 3% Residential base 69.86 3% Residential usage 3.34 3% Commercial usage 3.61 3% -7- . . .v. . . CITY OF ARDEN HILLS, MINNESOTA RATE STUDY SEPTEMBER 9, 2004 SURFACE WATERMANAGEMENr RATE STUDY Currently the City's Surface Water Management rate structure is as follows: Catel(ory Amount Per Residential - homes $ 4.08 Lot Residential - townhomes 5.29 Unit Apartment 33.30 Acre Industrial 52.00 Acre Undeveloped land 6.12 Acre Residential use 12.25 Acre We have presented projections of cash flow under three different scenarios: L Rates stay the same for all categories 2. Rates increase 3 percent per year for all categories starting in 2005 3. Rate are increased to cover the increased costs and maintain a cash reserve at approximately $300,000 The following graph higWights the ending cash balances under the rates described above: PROJECTED SURFACE WATER FUND CASH BALANCES $800,000 $600,000 $400.000 $200,000 $- $(200,000) $(4D0,000) $(600,000) $(800,000) Rates stay same ~Rates increase 3 percent per year ~Rate increase to cover costs 2004 $231,779 $231,779 $231,779 2005 $109,962 $115.646 $300.120 2006 2007 2008 2009 $(98,627) $(73,726) $(487,133 ) $(623,947) $(81,176) $(38,612) $(428,172) $(534,683) $298.803 $545.998 $374,415 $486,771 Rate scenario I is not an option without issuing debt to fmance a large portion of the planned capital projects. Rate scenario 2 projects results based on a 3 percent inflationary increase per year starting in 2005. The cash balance is not adequate for working capital starting in 2006 and ends at negative starting in 2006 and continuing until 2009. This option would only work with a debt issuance. Rate scenario 3 uses an increase of 100 percent for residential and commercial in 2005 and then a 3 percent increase in subsequent years to arrive at the cash flow described above. If scenario 3 is chosen, Arden Hills would have the fourth highest rate out of the nine presented for residential and the third highest rate out of the seven presented for conunercial. -8- CITY OF ARDEN HILLS, MlNNESOTA RATE STUDY SEPTEMBER 9, 2004 VI. RECOMMENDATIONS In order to cover the costs of operations with no bonding, the following rates are recommended. . Water - Rate scenario 3 which results in aJ 5 percent increase in usage rates beginning 1 st quarter 2005. . Sanitary sewer - Rate scenario 4 which adds a usage component for higher residential users beginning 1 st quarter 2005. The base would be set in winter quarter. The residential customer would incur a usage fee per 1,000 gallons when they exceed 15,000. This structure would result in a 15 percent increase over current rates for all categories and would incorporate the usage fee of$2.80 per 1,000 gallons forresidential usage above 15,000. . Surface water - Rate scenario 3 which results in a 100 percent increase in the current rates and adjusts the rates by 3 percent annually beginning I" quarter 2005. The effeet on the bill of a residential customer that uses 15,000 in the winter quarter would be as follows. . New Rate Old Rate Increase Residential Water $ 37.59 $ 32.25 $ 5.34 Standby 6.00 5.00 1.00 Sanitary sewer 58.59 50.95 7.64 Surface water 8.16 4.08 4.08 Total $ 110.34 $ 92.28 $ 18.06 . The effect on the bill ofa commercial customer that uses 120,000 gallons of water per month and has 6 acres would be as follows: New Rate Old Rate Increase Connnercial Water $ 296.40 $ 258.00 $ 38.40 Standby 54.00 45.00 9.00 Sanitary sewer 362.40 315.60 46.80 Surface water 104.00 52.00 52.00 Total $ 816.80 $ 670.60 $ 146.20 In addition we recommend the City implement the annual increases in order to keep pace with inflation. -9- . . . ci'. M Q ~ -< -< ~~~ "'f-", ~-<;o ::E~@ .0 > U)'-~ ..JZ'" ..J-Q Ea-llJ.1 Z~f- "'ZU ~",e; -<a'l~ .......J"- 0"- ~~~ o ~ '" '" f- -< ~ ~ ~ E "C $ " r;: .S ;f. .., _on "g ~'" " ii ~ "C $ ~ " <> ~ ... ~ 1i ;9 E t = ~ " <> ~ s. s ~ -a " - " <> ~ f- > ~ '" <= <= '" ~ '3 ~ <> ~ f- l; ~ " -a " - " <> ~ f- ~ ... <= <= '" ~ ~ ..,,,, - ;; ~ <> ~ E <>", ~- ~ til " .!l ~ ~ ~ ;; .., .... 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'" f.- ~ u ::: " " '" z z on 0 0- '" U . '" V"lC'\V;O 000'" N N r-- c-. <"'i - 00- ,....; ........ ........ .- N m .... <A CITY OF ARDEN H1LLS, MINNESOrA Sl.;PPLEMENT AL INFORMATION . WATER FUND - CASH FLOW PROJECTIONS - REVENUE INFLATED 3% Actual 2001 2002 2003 CASH FLOWS FROM OPERATING ACTIVITIES OPERATING REVENUE Water meters Permit fees $ 3,689 $ 833 $ 4,205 Miscellaneous 23,247 5,430 8,922 Charges for service I, 168,482 1,094,470 1,091,201 TOTAL OPERATING REVENUE 1.195,418 1,100,733 1,104,328 OPERATING EXPENSES Salaries and benefits 152,251 172,270 162,726 Supplies and maintenance 61,059 21,888 18,088 Other services and charges 121,305 44,228 67,555 Rent 15,750 16,150 16,500 Insurance 13,785 14,015 17,004 Utilities 11,928 9,222 9,963 Purchased services 18,319 18,109 20,520 Purchased water 586,675 567,834 691,913 TOrAL OPERATING EXPENSES 981,072 863,716 1,004,269 . NET CASH PROVIDED (USED) BY OPERA T1NG ACTIVITIES 214,346 237,017 100,059 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES CAPITAL AND DEBT SERVICE REVENUE Miscellaneous 51,305 Purchase of capital assets (102,830) (59,405) (26,389) NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES (51.525) (59,405) (26,389) CASH FLOWS FROM INVESTING ACTIVITIES Interest income 71 ,973 55,072 31,088 NET INCREASE (DECREASE) IN CASH IN CASH AND CASH EQUIVALENTS 234,794 232,684 104,758 CASH AND CASH EQUtv ALENTS, JANUARY 1 997,742 1,232,536 1,465,220 CASH AND CASH EQUlV ALENrS, DECEMBER 31 $ 1,232,536 $ 1,465,220 $ 1,569,978 NONCASH ACTIVITY Depreciation $ 85,739 $ 87,808 $ 89,073 . -14- Projected using inflationary rates (30/0) 2005 2006 2007 2008 e 2004 2009 S 4,33] $ 4,461 $ 4,595 $ 4,733 $ 4,875 $ 5,021 9,190 9,466 9,750 10,043 10,344 10,654 1,074,366 1,106,597 1,139,795 1,173,988 1,209,205 1,245,484 1,087,887 1,120,524 1,154,140 1,188,764 1,224,424 1,261,159 ] 74.808 180,052 185,454 191,018 196,749 202,651 18,631 19,190 19,766 20,359 20,970 21,599 99,582 101,669 103,819 106,034 108,315 11 0,664 16,500 28,000 28,840 29,705 30,596 3],514 17,5]4 18,039 18,580 19,137 19,711 20,302 10,262 10,570 10,887 11,214 1 ],550 1 ],897 21,136 2],770 22,423 23,096 23,789 24,503 712,670 783,937 807,455 831,679 856,629 882,328 1,071,103 1,163,227 1,197,224 ] ,232,242 1,268,309 1,305,458 16,784 (42,703) (43,084) (43,478) (43,885) (44,299) . (143,500) (323,300) (100,000) (540,000) (225,000) (50,000) (143,500) (323,300) (100,000) (540,000) (225,000) (50,000) 47,099 44,711 35,072 31,832 15,282 7,674 (79,617) (321,292) (108,012) (551,646) (253,603) (86,625) 1,569,978 1,490,361 1,169,069 1,061,057 509,411 255,808 $ ] ,490,361 $ 1,169,069 $ 1,061.057 $ 509,411 $ 255,808 $ 169,183 $ 100,243 $ 110,624 $ 122,466 $ 136,374 $ 152,500 $ 154,955 . -15- CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMATION . WATER FUND - CASHFLOW PROJECTIONS - REVENUE INFLATED TO COVER COSTS Actual 2001 2002 2003 CASH FLOWS FROM OPERA TlNG ACTIVITIES OPERATING REVENUE Water meters Pennit fees $ 3,689 $ 833 $ 4,205 Miscellaneous 23,247 5,430 8,922 Charges for service I, I 68,482 1,094,470 1,091,201 TOTAL OPERA TlNG REVENUE 1,195,418 1,100,733 1, 104,328 OPERATING EXPENSES Salaries and benefits 152,251 172,270 162,726 Supplies and maintenance 61,059 21,888 18,088 Other services and charges 121,305 44,228 67,555 Rent 15,750 16,150 16,500 Insurance 13,785 14,015 17,004 Utilities 11 ,928 9,222 9,963 Purchased services 18,319 18,109 20,520 Purchased water 586,675 567,834 691,913 TOTAL OPERATING EXPENSES 981,072 863,716 1,004,269 NET CASH PROVIDED BY OPERATING ACTIVITIES 214,346 237,017 100,059 . CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES CAPlrALAND DEBT SERVICE REVENUE Miscellaneous 51,305 Purchase of capital assets (I 02,830) (59,405) (26,389) NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES (51,525) (59,405) (26,389) CASH FLOWS FROM INVESTING ACTIVITIES Interest income 71,973 55,072 31,088 NET INCREASE (DECREASE) IN CASH IN CASH AND CASH EQUN ALENTS 234.794 232,684 104,758 CASH AND CASH EQillV ALENTS, JANUARY 1 997,742 1,232,536 1,465,220 CASH AND CASH EQillV ALENTS, DECEMBER 3 I S 1,232,536 $ 1,465,220 $ 1,569,978 NONCASH ACTIVITY Depreciation $ 85,739 $ 87,808 $ 89,073 . -16. 2004 Projected using inflationary rates (to cover costs) 2005 2006 2007 2008 . 2009 $ 4,331 $ 4,461 $ 4,595 $ 4,733 $ 4,875 $ 5,021 9,190 9,466 9,750 10,043 10,344 10,654 1,074,366 1,233,738 1,294,829 1,358,977 1,426,332 1,468,764 ] ,087,887 1,247,665 1,309,174 1,373,753 1,441.551 1,484,439 174,808 180,052 185,454 191,018 196,749 202,651 ]8,631 19,190 19,766 20,359 20,970 21,599 99,582 101,669 103,819 106,034 108,315 11 0,664 16,500 28,000 28,840 29,705 30,596 31,514 17,514 18,039 18.580 19,137 19,711 20,302 10,262 10,570 10,887 1 ],214 11,550 11,897 21,136 21,770 22,423 23,096 23,789 24,503 712,670 783,937 807,455 831,679 856,629 882,328 1,071,103 1,163,227 1,197,224 1,232,242 1,268,309 1,305,458 16,784 84,438 111,950 141,511 173,242 178,981 . (143,500) (323,300) ( 100,000) (540,000) (225,000) (50,000) (143,500) (323,300) ( 100,000) (540,000) (225,000) (50,000) 47,099 44,711 38,886 40,411 29,669 29,006 (79,6]7) (194,]51) 50,836 (358,078) (22,089) 157,987 1,569,978 1,490,361 1,296,210 1,347,046 988,968 966,879 $ 1,490,361 $ 1,296,210 $ 1,347,046 $ 988,968 $ 966,879 $ 1,124,866 $ 100,243 $ 110,624 $ 122,466 $ 136,374 $ 152,500 $ 154,955 . -17. CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMATION . WATER FUND - RATE COMPARISON Residential Bill Calculations Based on Gallon Totaling: Comparative City Quarterly 18,000 24,000 30,000 Lino Lakes $1.77 per 1,000 gaBons from 0-30,000 gal $ 41.86 $ 52.48 $ 63.10 $2.07 per 1,000 gallons over 30,000 plus $10.00 per residential equivalent connection Little Canada A vcragc winter/sununer $2.19 per 39.42 52.56 65.70 1,000 gallons Vadnais Heights Minimum Charge $16.]3 23.40 31.20 39.00 $1.30 per 1,000 gallons Shoreview First 15,000, $.677 per 1,000, second 13.74 20.90 28.07 15,000,51.194 per 1,000, remaining $1.734 per thousand. Minimum charge $7.98 Mound Base charge $5.10 32.10 4J.J0 50.10 $1.50 per 1,000 Mounds View $1.50 per 1,000 gallons nsed 27.00 36.00 45.00 . Roseville Base $10.75 45.85 57.55 69.25 $1.95 per 1,000 North St. Paul Base $5.15. Monthly 40.16 48.68 58.05 0-5,000 gallons $1.25 per 1,000 gallons 6,000-25,000 gallons $1.42 per 1,000 gallnns 26,000 to 50,000 gallons $ 1.59 per 1,000 gallons 50,000 gallons and up $1.76 per 1,000 gallons Robbinsdale Base fee $1.22 Monthly 33.54 43.50 53.46 $1.66 per 1,000 gallons used St. Anthony Village 1,000 cu ft or less $17.30 41.63 55.50 69.38 $1.73 per 100 cu ft over 1,000 cu fi 748 gallons per 1,000 cubic ft Shorewood $30 per quarter up to 10,000 gallons 53.60 71.30 89.00 plus $2.95 per 1,000 in excess of 10,000 up to 50,000, and $3.75 per 1,000 over 50,000 gallons per quarter Arden Hills - current Base $21.95 39.31 52.33 65.35 Average winter/summer rate $2.17 per 1,000 gallous Arden Hills - proposed 3 % inflation Base 22.61 40.53 53.97 67.41 Average winter/summer rate $2.24 Arden Hills - proposed to cover costs Base 25.24 45.24 60.24 75.24 Average winter/summer rate $2.50 Average for communities presented 35.66 46.43 57.28 . excluding Arden Hills -18. Commercial . Bill Calculations Based on Gallon Totalin~: Monthly 90,750 121,000 151,250 $1.77 per 1,000 gallons from 0-30,000 gal $ 195.52 $ 258.14 $ 320.75 $2.07 per 1,000 gallons over 30,000 plus $10.00 per residential equivalent connection - approx 5 times of Residential Quarterly Average winter/summer $2.19 per 198.74 264.99 331.24 1,000 gallons Qtrly Minimtun Charge $33.41-$1,9SI.98 117.98 157.30 196.63 used 33.41 since anything over 1" at Arden Hills in Commercial First 15,000, $.677 per 1,000, second 133.41 185.86 238.31 15,000, $1.194 per 1,000, remaining $1.734 per thousand. Minimum charge $29,85 Monthly base $1.70 137.83 183.20 228.58 $1.50 per 1,000 gallons $1.50 per 1,000 gallons used 136.13 ] 81.50 226.88 Base $13.95 - $335.00 190.91 249.90 308.89 . $1.95 per 1,000 Used $13.95 as base Base $5.15 - Monthly 151.27 204.51 257.75 0-5,000 gallons $1.25 per 1,000 gallons 6,000-25,000 gallons $1.42 per 1,000 gallons 26,000 to 50,000 gallons $1.59 per 1,000 gallons 50,000 gallons and up $1.76 per 1,000 gallons Base fee $1.22 Monthly 151.87 202.08 252.30 $1.66 per 1,000 gallons used 1,000 eu fr or less $17.30 209.88 279.83 349.79 $1.73 per 100 eu ft over 1,000 eu ft 748 cu. ft. per 1,000 gallons $30 per quarter up to 10,000 gallons 327.15 440.5S 554.02 plus $2.95 per 1,000 in excess of 10,000 up to 50,000, and $3.75 per 1,000 over 50,000 gallons per quarter Average winter/summer rate $2.17 196.93 262.57 328.21 per] ,000 gallons Arden Hills ~ proposed 3 % inflation 203.28 271.04 338.80 Arden Hills - proposed to cover costs 226.88 302.50 378.13 177.33 237.08 296.83 . .19. CIlY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMATION . SANITARY SEWER FUND - REVENUE PROJECTIONS Projected revenue at current rates Prior 2004 2005 Number 12 months' Rate per Total Total of average quarterl per per accounts usage month year year Residential Seniors 413 N/A $ 33.95 $ 56,085 $ 56,085 Non-seniors 1,989 N/A 50.95 405,358 405,358 Commercial 127 120,000 2.63 480,974 480,974 $ 942,417 $ 942,417 Projected revenue at current rates inflated at 3% per year 2004 2005 Rate per rotal Total quarter! per Rate as per month year increased year Residential Seniors 413 N1A $ 33.95 $ 56,085 $ 34.97 $ 57,770 Non-seniors 1,989 N/A 50.95 405,358 52.48 417,519 Commercial 127 120,000 2.63 480,974 2.71 495,605 $ 942,417 $ 970,894 . Projected revenue at rates sufficient to cover operating costs and capital costs 2004 2005 Rate per Total Total quarter! per Rate as per month year increased year Residential 15% Seniors 413 N/A $ 33.95 $ 56,085 $ 39.04 $ 64,498 Non-seniors 1,989 NIA 50.95 405,358 58.59 466,162 Commercial 127 120,000 2.63 480,974 3.02 553,121 $ 942,417 $ 1,083,781 Projected revenue with a base with winter quarter usage established at 15,000 for noncommercial, non-seniors 2004 2005 Rate per Total Total quarter! per Rate as per month year increased year Residential 15% Seniors 413 NIA $ 33.95 $ 56,085 $ 39.04 $ 64,498 Non-seniors 1,034 15,000 * 50.95 210,729 58.59 217,051 955 24,000 194,629 2.80 320,087 Commercial 127 120,000 2.63 480,974 3.02 553,121 $ 942,417 $ 1,154,757 . * Below 15,000 gallons in winter -20. Projected revenue at current rates - continued . 2006 2007 2008 2009 rotal Total Total Total per per per per year year year year $ 56,085 $ 56,085 $ 56,085 $ 56,085 405,358 405,358 405,358 405,358 480,974 480,974 480,974 480,974 $ 942,4] 7 $ 942,417 $ 942,4]7 $ 942,417 Projected revenue at current rates inflated at 3% per year - continued 2006 2007 2008 2009 Total Total Total Total Rate as per Rate as per Rate as per Rate as per increased year increased year increased year increased year $ 36.02 $ 59,505 $ 37.10 $ 61,289 S 38.21 $ 63,]23 S 39.36 $ 65,023 54.05 430,045 55.67 442,946 57.34 456,234 59.06 469,921 2.79 510,235 2.87 524.866 2.96 541,325 3.05 557,784 $ 999,785 $ 1,029,10] $ 1,060,682 $ ],092,728 Projected revenue at rates sufficient to cover operating costs and capital costs - continued 2006 2007 2008 2009 Total Total Total Total Rate as per Rate as per Rate as per Rate as per increased year increased year increased year increased year 5% 5% 5% 3% $ 40.99 $ 67,723 $ 43.04 $ 7],109 $ 45.20 $ 74,665 $ 46.55 $ 76,905 61.52 480,147 64.60 494,551 67.83 509,388 69.86 524,670 3.18 580,777 3.33 609,815 3.50 640,306 3.61 659,515 $ 1,128,647 $ 1,175,475 $ 1,224,359 $ ],261,090 Proj ected revenue with a base with winter quarter usage , established at 15,000 for noncommercial, non-seniors - continued 2006 2007 2008 2009 Total Total Total Total Rate as per Rate as per Rate as per Rate as per increased year increased year increased year increased year 5% 5% 5% 3% $ 40.99 $ 67,723 $ 43.04 $ 71,109 $ 45.20 $ 74,665 $ 46.55 $ 76,905 61.52 223,563 64.60 230,270 67.83 237,178 69.86 244,293 2.94 336,092 3.09 352,896 3.24 370,541 3.34 381,657 3.18 580,777 3.33 609,815 3.50 640,306 3.61 659,5]5 $ 1,208,]55 $ ] ,264,090 $ 1,322,690 $ ],362,370 . -21- CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMATION . SANTT ARY SEWER FUND - CASH FLOW PROJECTIONS - REVENUE INFLATED 3% Actual 2001 2002 2003 CASH FLOWS FROM OPERATING ACTIVITIES OPERATING REVENUE Pennit fees $ 560 $ 350 $ 770 Miscellaneous 20,804 10,303 6,421 Charges for service 946,363 1.068,257 860,153 TOTAL OPERATING REVENUE 967,727 1,078,910 867,344 OPERATING EXPENSES Salaries and benefits 140,264 180,141 207,420 Supplies and maintenance 106,792 82,222 26,058 Other services and charges 53,919 67,447 194,055 Rent 15,750 16,150 16,500 Insurance 13,785 14,015 17,004 Utilities 22,872 23,738 25,632 Purchased services 4,682 8,293 8,089 Sewer charges 522,553 505,188 511,941 TOTAL OPERATING EXPENSES 880,617 897,194 1,006,699 NET CASH PROVIDED (USED) . BY OPERATING ACTIVITIES 87,110 181,716 (139,355) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of fixed assets (187,702) (63,656) (477,881) CASH FLOWS FROM INVESTING ACTIVITIES Interest income 83,277 56,937 13,221 NEr INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (17,315) 174,997 (604,015) CASH AND CASH EQUlV ALENTS, JANUARY I 1,404,465 1,387,150 1,562,147 CASH AND CASH EQUlV ALENTS, DECEMBER 31 $ 1,387,150 $ 1,562,147 $ 958,132 NONCASH ACTIVITY Depreciation $ 100,629 $ 94,714 $ 89,891 . -22- Projected using current rates with a 30,10 increase per year beginning in 2005 . 2004 2005 2006 2007 2008 2009 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 ]2,000 12,000 12,000 12,000 12,000 12,000 942,417 970,894 999,785 1,029,101 1,060,682 1,092,728 954,917 983,394 1,012,285 1,041,601 1,073,182 1,105,228 222,843 229,528 236,414 243,506 250,811 258,335 26,840 27,645 28,474 29,328 30,208 31,114 138,295 141,543 144,890 148,336 15],886 155,543 16,500 28,000 28,840 29,705 30,596 31,5]4 17,514 ]8,039 18,580 19,137 19,711 20,302 26,401 27,193 28,009 28,849 29,714 30,605 8,332 8,582 8,839 9,104 9,377 9,658 527,299 543,118 559,412 576,194 593,480 611,284 984,024 1,023,648 1,053,458 1,084,159 ],115,783 1,148,355 (29,107) (40,254) (41,173) (42,558) (42,601) (43,127) . (201,000) (286,600) (240,000) (220,000) (2 t 5,000) (200,000) 28,744 22,703 13,579 5,551 (201,363) (304,151) (267,594) (257,007) (257,601) (243,127) 958,132 756,769 452,618 185,024 (71,983) (329,584) $ 756,769 $ 452,6] 8 $ 185,024 $ (7],983) $ (329,584) $ (572,711) $ 98,978 $ 108,218 $ 123,224 $ 128,549 $ 133,886 $ 135,646 . .23- CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMATION . SANITARY SEWER FUND - CASH FLOW PROJECTIONS - REVENUE INFLATED TO COVER cosrs Actual 2001 2002 2003 CASH FLOWS FROM OPERATING ACTIVITIES OPERATING REVENUE Permit fees $ 560 $ 350 $ 770 Miscellaneous 20,804 10,303 6,421 Charges for service 946,363 1,068,257 860,153 TOTAL OPERA rING REVENUE 967,727 1,078,910 867,344 OPERATING EXPENSES Salaries and benefits 140,264 180,141 207,420 Supplies and maintenance 106,792 82,222 26,058 Other services and charges 53,919 67,447 194,055 Rent 15,750 16,150 16,500 Insurance 13,785 14,015 17,004 Utilities 22,872 23,738 25,632 Purchased services 4,682 8,293 8,089 Sewer charges 522,553 505,188 511,941 Tor AL OPERATING EXPENSES 880,617 897,194 1,006,699 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 87,110 181,716 (139,355) . CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES CAPITAL AND DEBT SERVICE REVENUE Purchase of fixed assets (187,702) (63,656) (477,881) CASH FLOWS FROM INVESrlNG ACTIVITIES Interest income 83,277 56,937 13,221 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (17,315) 174,997 (604,015) CASH AND CASH EQUIVALENTS, JANUARY I 1,404,465 1,387,150 1,562,147 CASH AND CASH EQUIVALENTS, DECEMBER 31 $ 1,387,150 $ 1,562,147 $ 958,132 NONCASH ACTIVITY Depreciation $ 100,629 $ 94,714 $ 89,891 . -24- Projected using rates needed to cover operating and capital costs - usage based . 2004 2005 2006 2007 2008 2009 $ 500 $ 515 $ 530 $ 546 $ 562 $ 579 ]2,000 12,360 12,731 13,113 13,506 13,911 942,417 1,083,78] 1,128,647 1,175,475 1,224,359 1,261,090 954,917 ] ,096,656 1,14],908 1,189,134 1,238,427 1,275,580 222,843 229,528 236,414 243,506 250,811 258,335 26,840 27,645 28,474 29,328 30,208 3],114 138,295 141,543 144,890 148,336 151.886 155,543 16,500 28,000 28,840 29,705 30,596 31,514 17,514 ]8,039 18,580 ]9,137 19,711 20,302 26,40] 27,193 28,009 28,849 29,714 30,605 8,332 8,582 8,839 9,104 9,377 9,658 527,299 543,118 559,4]2 576,194 593,480 611,284 984,024 1,023,648 1,053,458 1,084,159 1,115,783 1,148,355 (29,107) 73,008 88,450 104,975 122,644 127,225 . (201,000) (286,600) (240,000) (220,000) (215,000) (200,000) 28,744 22,703 16,976 ]2,939 9,877 7,402 (201,363) (] 90,889) (134,574) (102,086) (82,479) (65,373) 958,132 756,769 565,880 431,306 329,220 246,741 $ 756,769 $ 565,880 $ 43],306 $ 329,220 $ 246,741 $ ]81,368 $ 98,978 S 108,2]8 $ 123,224 S ] 28,549 S 133,886 $ 135,646 . -25- CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMATION . SANITARY SEWER FUND - CASH FLOW PROJECTIONS- REVENUE INCLUDES BASE CHARGE AND INFLATED ro COVER COSTS Actual 2001 2002 2003 CASH FLOWS FROM OPERATING ACTIVITIES OPERATING REVENUE Permit fees $ 560 $ 350 $ 770 Miscellaneous 20,804 10,303 6,421 Charges for service 946,363 1,068,257 860,153 TOTAL OPERA TING REVENUE 967,727 1,078,910 867,344 OPERATING EXPENSES Salaries and benefits 140,264 180,141 207,420 Supplies and maintenance 106,792 82,222 26,058 Other services and charges 53,919 67,447 194,055 Rent 15,750 16,150 16,500 Insurance 13,785 14,015 17,004 Utilities 22,872 23,738 25,632 Purchased services 4,682 8,293 8,089 Sewer charges 522,553 505,188 511,941 TOTAL OPERATING EXPENSES 880,617 897,194 1,006,699 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 87,110 181,716 (139,355) . CASH FLOWS FROM CAPlrAL AND RELATED FINANCING ACTIVITIES CAPITAL AND DEBT SERVICE REVENUE Purchase of fixed assets (187,702) (63,656) (477,881) CASH FLOWS FROM INVESTING ACTIVITIES Interest income 83,277 56,937 13,221 NET INCREASE (DECREASE) IN CASH AND CASH EQUlV ALENTS (17,315) 174,997 (604,015) CASH AND CASH EQUlV ALENTS, JANUARY 1 1,404,465 1,387,150 1,562,147 CASH AND CASH EQUIVALENTS, DECEMBER 31 $ 1,387,150 $ 1,562,147 $ 958,132 NONCASH ACTIVITY Depreciation $ 100,629 $ 94,714 $ 89,891 . -26- -27- . CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMATION . SANITARY SEWER FUND - RATE COMPARISON Residential Bill calculations based on gallons totaling: Comparative City Quarterly 11,625 15,500 19,375 Lino Lakes $52 per qtr per residential equivalent $ 53.63 $ 57.50 $ 61.38 unit, plus $1.00 per 1,000 gallons over 10,000 gallons (based on winter usage) Little Canada $45 per quarter minimum 45.00 46.38 57.03 $2.75 per 1,000 gallons over 15,000 Vadnais Heights $IS8.36 annually 47.09 47.09 47.09 equals $47.09 quarterly Shorevicw If winter quarter consumption if less 47.63 47.63 47.63 less than 5,000 gallons, qtr rate 38.09 5,000- I 0,000 qlr rate 42.87 ]0,00]-20,000 qtr rate 47.63 20,001-30,000 qtr rate 52.41 30,001 or more qtr rate 57.18 Mound Minimum quarterly hill $48.50 53.38 65.00 76.63 $48.50 first 10,000 gallons $3.00 per 1,000 gallons over 10,000 Mounds View Base $21.58 per quarter 41.58 48.24 54.91 $1.72 per gallons used Roseville Base $1 1.75 26.28 31.13 35.97 $ 1 .25 per 1,000 . North St. Paul Base $17.95 monthly 63.70 67.26 70.83 0-5,000 gallons $.75 per 1,000 6,000-25,000 gallons $.92 per 1,000 26,000 to 50,000 gallons $1.09 per 1,000 51,000 gallons + $1.26 per 1,000 Based on winter monthly averages Robbinsda1e Basic fee $3.99 39.06 48.09 57.11 $2.33 per 1,000 gallons on average in winter months St. Anthony Village $24.70 minimum charge 38.38 51.18 63.97 $2.47 per 100 cubic feet 748.05 gallons per 100 cubic feet set on first quarter usage Shorewood Base $70 per quarter 70.00 70.00 70.00 Arden Hills - current Residential $50.95 per quarter 50.95 50.95 50.95 Arden Hill - proposed #1 Residential increase 3% per year from current 52.48 52.48 52.48 Arden Hills - proposed #2 Residential increased to cover costs and then adjusted each year 58.59 58.59 58.59 Arden Hills - proposed #3 Residential increased with a usage component of $2.80 above 15,000 winter quarter base $58.59 and adjusted each year 58.59 58.59 70.84 . Average for communities presented excluding Arden Hills 47.79 52.68 58.4] -28- Moothly $52 per qtr per residential equivalent unit, plus $1.00 per 1,000 gallons over lO~OOO gallons (based on winter usage) $45 per quarter minimum $2.75 per 1,000 over 15,000 Minimum charge $47.09 per quarter $2.35 per 1,000 gallons $47.63 peruni! per quarter up to 15,000 $2.392 per 1,000 gallons per quarter Commercial Bill calculations based on 2allons totaling 90,000 ]20,000 ]50,000 $ 166.67 $ 196.67 $ 226.67 . 248.75 331.25 413.75 211.50 282.00 352.50 219.20 290.96 362.72 Base charge $16.17 for 3,000 or less 277.17 367.17 457.17 ovcr 3,000, $3.00 per 1,000 Base $47.00 multiplied by the 231.78 218.90 386.30 residential equivalent connection (REe) Base $8.30.$333.00 197.30 260.30 323.30 $2.10 per 1,000 gallons Base $21. S9-97 .14 121.69 159.49 197.29 . 0-5,000 gallons $.75 per 1,000 6,000-25,000 gallons $.92 per 1,000 26,000 to 50,000 gallons $1.09 per 1,000 51,000 + $1.26 per 1,000 Based on winter monthly averages Basic fee $3.99 213.69 283.59 353.49 $2.33 per 1,000 gallons on average in winter months $24.70 minimum charge quarterly 297.17 396.23 495.29 $2.47 per 100 cubic feet 748.05 gallons per 100 cubic feet Minimum Charge 71.90 up to 28,500 gallons 229.24 305.74 382.24 $2.55 per 1,000 gallons $2.63 Per 1,000 gallons 236.70 315.60 394.$0 2.7] per 1,000 gallons 243.90 325.20 406.50 Commercial increased to cover costs ($3.42 per 1,000 gallons) and adjusted each year 307.80 4]0.40 513.00 Commercial increased to $3.02 per 1,000 gallons and adjusted each year 271.80 362.40 453.00 219.47 281.12 359.16 . -29. CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENrAL INFORMATION . SURFACE WATER MANAGEMENr FUND - REVENUE PROJECTIONS Projected revenue at current rates 2004 2005 Number Average Total Total of acre per Rate per per per accounts customer lot/unit/acre year year Residential Homes 2,087 N/A $ 4.08 $ 34,060 $ 34,060 Town home 338 N/A 5.29 7,152 7,152 Commercial Apartment 5 6.70 33.30 4,462 4,462 IIClI 108 6.30 52.00 141,523 141,523 Undeveloped land II 11.00 6.12 2,962 2,962 $ 190,]59 S 190,159 Projected revenue at a 30/0 increase per year 2004 2005 Total Total Rate per per Rate as per lotlunWacre year increased year Residential Homes 2,087 N/A 4.08 $ 34.060 $ 4.20 S 35,062 Town home 338 N/A 5.29 7,152 5.45 7,368 . Corrnnercial Apartment 5 6.70 33.30 4,462 34.30 4,596 I/CII 108 6.30 52.00 141,523 53.56 145,769 Undeveloped land ]1 11.00 6.12 2,962 6.30 3,049 $ 190,159 $ 195,844 Projected revenue sufficient to cover costs inflated 3% a year 2004 2005 Total Total Rate per per Rate as per lot/unit/acre year increased year Residential 100% Homes 2,087 N/A 4.08 S 34,060 $ 8.16 $ 68,]20 Town home 338 N/A 5.29 7,152 1O.5S 14,304 Commercial 1.00 Apartment 5 6.70 33.30 4,462 66.60 8,924 IIC!I 108 6.30 52.00 141,523 ]04.00 283,046 Undeveloped land II 11.00 6.12 2,962 12.24 5,924 $ 190,159 $ 380,3 I 8 leI - IndustriallConunercial/lnstitutional . -30. Projected revenue at current rates - continued . 2006 2007 2008 2009 Total Total Tota] Total per per per per year year year year $ 34,060 $ 34,060 $ 34,060 $ 34,060 7,152 7,152 7,152 7,152 4,462 4,462 4,462 4,462 141,523 141,523 141,523 141,523 2,962 2,962 2,962 2,962 $ 190,159 $ J90.159 $ 190,159 $ 190,159 Projected revenue at a 3% increase per year - continued 2006 2007 2008 2009 Total Total Total Tota] Rate as per Rate as per Rate as per Rate as per increased year increased year increased year increased year $ 4.33 $ 36,147 $ 4.46 $ 37.232 $ 4.59 $ 38,317 $ 4.73 $ 39,486 5.61 7,585 5.78 7,815 5.95 8,044 6.13 8,288 35.33 4,734 36.39 4,876 37.48 5,022 38.60 5,172 . 55.17 150,151 56.83 154,669 58.53 159,295 60.29 164,085 6.49 3,141 6.68 3,233 6.88 3,330 7.09 3,432 $ 201,758 $ 207,825 $ 214,008 $ 220,463 Projected revenue sufficient to cover costs inflated 3% a year - continued 2006 2007 2008 2009 Total Total Total Total Rate as per Rate as per Rate as per Rate as per increased year increased year increased year increased year 3% $ 8.40 $ 70,163 $ 8.66 $ 72,294 $ 8.92 $ 74,464 $ 9.19 $ 76,718 10.90 14,733 J1.22 15,169 11.56 15,629 11.91 16,102 0.03 68.60 9,J92 70.66 9,468 72.78 9,753 74.96 10,045 107.12 291,538 1l 0.33 300,274 1l3.64 309,283 117.05 318,563 12.61 6,102 12.99 6,287 13.38 6,476 13.78 6,670 $ 391,728 $ 403,492 $ 415,605 $ 428,098 . -3J. CITY OF ARDEN HILLS, MINNESOTA SUPPLEMENTAL INFORMA TION . SURFACE WATER MANAGEMENT FUND - CASH FLOW PROJECTIONS - REVENUE INFLATED 3% Actual 2001 2002 2003 CASH FLOWS FROM OPERATING ACTIVITIES OPERATING REVENUE Miscellaneous $ 645 S 1,305 $ 1,395 Charges for service 190,635 222,703 197,545 TOTAL OPERATING REVENUE 191,280 224,008 198,940 OPERATING EXPENSES Salaries and benefits 22,669 40,683 76,361 Supplies and maintenance 535 126 3,419 Other services and charges 26,972 50,728 16,083 rOTAL OPERATING EXPENSES 50,176 91,537 95,863 NET CASH PROVIDED BY OPERATING ACTIVITIES 141,104 132,471 103,077 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES CAPITAL AND DEBr SERVICE REVENUE Purchase of capital assets (66,501) (346,078) . CASH FLOWS FROM INVESTING ACTMTlES Interest income 27,525 21,250 9,539 NEr INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 168,629 87,220 (233,462) CASH AND CASH EQUIVALENTS. JANUARY 1 311,955 480,584 567,804 CASH AND CASH EQUIVALENTS, DECEMBER 31 S 480,584 $ 567,804 $ 334,342 NONCASH ACTIVITY Depreciation S 9,927 $ 2,830 $ 1,793 . -32- . Projected using inflationary rates (3010) 2004 2005 2006 2007 2008 2009 $ 1,437 $ J,480 $ 1,524 $ J,570 $ J,617 $ 1,666 J90,159 195,844 201,758 207,825 214,008 220,463 191,596 197,324 203,282 209,395 215,625 222,J29 82,252 84,720 87,262 89,880 92,576 95,353 3,522 3,628 3,737 3,849 3,964 4,083 3J,565 32,062 32,574 33,102 33,645 34,204 1 J 7,339 J20.410 J 23,573 126,831 130,185 133,640 74,257 76,914 79,709 82,564 85,440 88,489 (186,850) (200,000) (280,000) (40,000) (475,000) (195,000) 10,030 6,953 3,469 . (102,563) (116,133) (196,822) 42,564 (389,560) (106,511) 334,342 231,779 115,646 (81,176) (38,612) (428,172) $ 231,779 $ 115,646 S (81,176) $ (38,612) $ (428,172) $ (534,683) $ 24,837 $ 29,20J $ 35,118 $ 40,710 $ 50,302 $ 66,885 . -33- CITY OF ARDEN HILLS, MINNESOrA SUPPLEMENT A L INFORMATION . SURFACE WATER MANAGEMENT FUND - CASH FLOW PROJECTIONS- REVENUE INFLATED TO COVER cosrs Actual 2001 2002 2003 CASH FLOWS FROM OPERATING ACTIVITIES OPERATING REVENUE Miscellaneous S 645 $ 1,305 $ 1,395 Charges for service 190,635 222,703 197,545 rOTAL OPERATING REVENUE 191,280 224,008 198,940 OPERA TlNG EXPENSES Salaries and benefits 22,669 40,683 76,361 Supplies and maintenance 535 126 3,419 Other services and charges 26,972 50,728 16,083 TOrAL OPERATING EXPENSES 50,176 91,537 95,863 NET CASH PROVIDED BY OPERATING ACTIVITIES 141,104 132,471 103,077 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES CAPITAL AND DEBT SERVICE REVENUE Purchase of capital assets (66,501) (346,078) . CASH FLOWS FROM INVESTING ACTIVITIES Interest income 27,525 21,250 9,539 NET INCREASE (DECREASE) IN CASH AND CASH EQUlV ALENTS 168,629 87,220 (233,462) CASH AND CASH EQUlV ALENTS, JANUARY I 311,955 480,584 567,804 CASH AND CASH EQUlV ALENTS, DECEMBER 31 $ 480,584 $ 567,804 $ 334,342 NONCASH ACTIVITY Depreciation $ 9,927 $ 2,830 $ 1,793 . -34- . Projected usin~ rates sufficient to cover costs 2004 2005 2006 2007 2008 2009 $ 1,437 $ 1,480 $ 1,524 $ 1,570 $ 1,617 $ 1.666 190,159 380,318 39] ,728 403,492 415,605 428,098 191,596 381,798 393,252 405,062 417,222 429,764 82,252 84,720 87,262 89,880 92,576 95,353 3,522 3,628 3,737 3,849 3,964 4,083 31,565 32,062 32,574 33,102 33,645 34,204 117,339 120,410 123,573 126,831 130,]85 133,640 74,257 26],388 269,679 278,231 287,037 296,124 (J 86,850) (200,000) (280,000) (40,000) (475,000) (195,000) 10,030 6,953 9,004 8,964 16,380 11,232 . (J 02.563) 68,341 (1,317) 247,195 (171,583) 112,356 334,342 231,779 300,120 298,803 545,998 374,415 $ 23],779 $ 300,120 $ 298,803 $ 545,998 $ 374,415 $ 486,771 $ 24,837 $ 29,201 $ 35,118 $ 40,710 $ 50,302 $ 66,885 . -35. . CITY OF ARDEN IDLLS, MTNNESOTA SUPPLEMENTAL INFORMATION SURFACE WATER MANAGEMENT FUND - RA IE COMPARISON Comparative City Quarterly Residential bill calculated au a per lot basis Vadnais Heights $4.75 per quarter per customer 4.75 Shoreview $9.72 per quarter per home 9.72 Mound $5.64 per resident 5.64 Mounds View $7.50 per quarter per resident 7.50 Roseville $4.75 per lot 4.75 North St. Paul $5 per month 15.00 . Robbinsdale $2.18 per month 6.54 St. Anthony Village $13.00 per quarter 13.00 Shorewood $3.53 per quarter less than 10,000 sq ft $5.04 per quarter for lots 10,000.50,000 sq ft $6.56 per quarter for lots in excess of 50,000 sq ft 43,560 sq ft per acre 3.50 Arden Hills - current $4.08 per lot per quarter 4.08 Arden Hills - proposed Arden Hills - proposed Increased 30/0 over current and adjusted each year Increased 1000.10 over current and adjusted each year 4.20 8.16 Average for communities presented excluding Arden Hills 7.82 . -36- Monthly Utility factor multiplied by 14.52 ~ Rate Rate multiplied by number of aeres ~ charge Business/Commercial $41.8 I Parks, Cemeteries, Golf Courses $12.92 Park lots $60.11 $81.33 per quarter per aere Businesses $47.48 per acre Apartments $28.31 acre Schools/Churches $11.79 per acre $49.72 per quarter per acre $72.00 per acre per quarter 541.75 per acre Townbome 550.68 per aere ApartmentllndustriallChurchlSchool 564.95 per acre Commercial 511.39 per acre Parks Call into Nancy $154.00 per acre/year Churches and mohile home parks $198.00 per acre/year Commercial Industrial $124.00 per acre/year Public/private schools none for commercial Apartment $33.30 per acre per quarter IndustrialfCommercial/Institutional 52.00 per acre Residential use - $t2.25 per acre Undeveloped land - $6.12 per acre Increased 30/0 over current and adjusted each year Increased 1000/0 over current and adjusted each year hill caleu lated based on average acre lot size 6.3 . 87.80 170.79 299.12 104.41 151.20 364.20 . 103.95 109.20 112.48 218.40 183.07 e .37- .prepared by: Murtuza Siddiqui Dept.: Finance Council Mtg. Date: 10/25/2004 Final Action Needed By: 10/25/2004 %. --A~HILLS City ot Arden Hills Request for Council Action ""'S" Agenda Item ~ ~ttl 2005 - 2009 CIP Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Adoption of the City's 2005 - 2009 Capital Improvement Plan Staff Recommendation: Staff recommends that the Council adopt the proposed 2005 - 2009 Five Year Capital Improvement Plan Advisory Commission Action: Commission Date Action .N.otAPIlIic;<l.ble Not Applicable . .t>Jot appli<:<l.ble. ...F'I<3~~i~g PTRC SUpporting Documents (which are attached to this Action Form): [2J Memo/Letter: . o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Fiscal implications are outlined in the document Administrator/Staff Comments: . Page 1 of 2 ~ ~HlLLS . MEMORANDUM DATE: October 20, 2004 Agenda Item 3.D TO: Honorable Mayor and City Council '""'\ S FROM: Murtuza Siddiqui, Finance Director/Treasurer SUBJECT: CIP/Pavement Management 2005 - 2009 BACKGROUND: At the July 19, 2004, September 20, 2004, and October 18, 2004 Work Session meetings, the Council discussed the proposed CIP/Pavement Management projects for 2005 - 2009. A number of issues were discussed at these meetings, including the merits of specific projects. At these . meetings, staff also provided a cash flow analysis of under taking these projects and the impact it has on various city funds. Two action items/outcomes resulted from the July's and September's meetings. One of the outcomes of these meetings was to conduct a Utility Rates Study. The city proceeded to hire Abdo, Eick, and Meyers (consultant) to conduct the study. The study took a multi pronged approach. First it reviewed the city's rate structure and compared it with a number of surrounding communities of comparable size. The next approach was to determine the future cash flow requirements in order to have adequate funds to support the undertaking of the proposed projects, as well as maintaining a desirable fund balance in the enterprise (utility) funds. A draft Utility Rate Study document was presented at the September 20,2004 Work Session. The Council was not comfortable with the proposed rate structure and directed staff and the consultant to revise the rate structure, using the most current CIP data. A final version of the Utility Rate Study was presented at the October 18th Work Session. This version incorporated the direction provided by the Council with regards to the CIP, as well as the suggested rate changes. The second outcome of these meetings was to review the feasibility of the future projects based on the direction provided by the Council. The City staff has worked with the Greg Brown, City Engineer (URS) to layout a proposed five year CIP plan, while taking into account the direction provided by the Council. . e . . Memo CIP/Pavement Management 2 DISCUSSION: Staff is providing two sets of documents with this memorandum. The first set of documents is the five year Proposed 2005 - 2009 CIP spreadsheet that summarizes the outlay by year and capital project. This spreadsheet, labeled, "Proposed 2005 - 2009 Five Year Capital Improvement Plan 10/11/04" provides a summary of all Construction Projects, Technology Upgrades, Public Safety Equipment, Parks & Trails Improvements, and Operations and Maintenance Equipment. The second set of documents is a detailed listing of individual projects that describe the scope of the project, including the rationale for undertaking it. It should be noted that the projects outlined in the CIP have been incorporated into the Utility Rate Study and as mentioned previously, any changes to the CIP have an impact on the fund balances. At the October 18, 2004, Work Session, the Council further reviewed and discussed the Proposed 2005 - 2009 Capital Improvement Plan and directed staff to finalize the document. RECOMMENDED ACTION: Staff recommends that the Council adopt the proposed 2005 - 2009 Five Year Capital Improvement Plan. . EN HILLS . . . . . ~ ~HILLS City of Arden Hills 2005 - 2009 Capital Improvement Plan Index Paee General Memorandum ............................... ....... ...... ...... ........................................ Capital hnprovement Plan Spreadsheet 2005 - 2009.........................1 - 2 Future Pavement Management Program 2010 - 2022 ............................3 2005 Technology CIP ............................................................................. 4 Description and Scope of Individual Projccts..................................5 - 36 ! I I q ~ ...-AR.!2EN ]-fiLLS . ....,w Memorandum To: Honorable Mayor, City Council members, and the Residents of Arden Hills From: Murtuza Siddiqui, Finance Director/Treasurer "W\ S Date: 10/20/2004 Re: City of Arden Hills 2005 - 2009 Capital Improvement Plan Hills is pleased to present its Five Year 2005 - 2009 Capital Improvement Plan. is a result of a number of meetings between the City Council and the staff of Arden the City Engineering fIrm ofURS. The Capital Improvement Plan is a document that includes: Road Construction Projects, Technology Upgrades, Public Parks and Trail Improvements, and Operations and Maintenance Equipment. . as a planning and budgeting document. 'The projects identifIed in this document are the needs, as determined by the condition of the infrastructure, and therefore, prioritized The projects identified in this document are not necessarily set in concrete and will be reviewed periodically. During this fIve year period, certain projects may be shifted around pending the outcome of the PCI rating study, which is usually conducted every three to four years. We would like to formally thank the staff and the City Council for all their contributions and efforts provided in producing this document. Please forward any questions or concerns to the City's Finance Director, Murtuza Siddiqui or Operations and Maintenance Director Tom Moore at (651) 634-5120. . e . 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ARDEN HILLS PAVEMENT MANAGEMENT PROGRAM YEAR 2010 - 2022 (ROADWAY AND DRAINAGE CONSTRUCTION) Roadway Dramage NelgnDornooa Construction Construction Project Cost Total Project Cost 2010 Lametti Neiahborhood (M & 0) $ 253,470.00 $ 43,520.00 $ 296,990.00 Arden View Neighborhood (M & 0) $ 476,070.00 $ 13,602.00 $ 489,672.00 $ 786,662.00 2011 Parkshore Neiahborhood (M & 0) $ 99,330.00 $ 2,838.00 $ 102,168.00 Katie Neiahborhood (M & 0) $ 115,570.00 $ 3,302.00 $ 118,872.00 Nursel)' Hill Neighborhood (M & 0) $ 522,130.00 $102,686,00 $ 624,816,00 $ 845,856.00 2012 Noble Neighborhood (REGON) $ 962,160.00 $ 280,630.00 $ 1,242,790.00 $ 1,242,790,00 2013 Gateway Business District (M & 0) $ 296,600.00 $ 33,984.00 $ 330,584.00 $ 330,584.00 2014 Glenarden Neighborhood (REGON) $ 2,009,040.00 $ 585,970.00 $ 2,595,010,00 $ 2,595,010.00 2015 Benton Way Neighborhood (M & 0) $ 387,450.00 $ 11,070.00 $ 398,520.00 $ 398,520.00 2016 Arden Oaks Neiahborhood (M & 0) $ 329,350.00 $ 9,410.00 $ 338,760,00 Snelling Ave North (M & 0) $ 201,250.00 $ 5,750.00 $ 207,000,00 $ 545,760,00 2017 Wvncrest Neiahborhood (M & 0) $ 234,710.00 $ 6,706.00 $ 241,416.00 Stowe Neiahborhood (M & 0) $ 186,060.00 $ 5,316.00 $ 191,376.00 Valentine Lk Neighborhood ( M & 0) $ 325,850.00 $ 9,310.00 $ 335,160.00 $ 767,952,00 2018 Glenpaul Neighborhood (M & 0/ RECON) $1,237,815.00 $317,006.00 $ 1,554,821.00 $ 1,554,821,00 2019 Golleen Neighborhood (M & 0) $ 450,380.00 $ 12,868.00 $ 463,248.00 $ 463,248.00 2020 alentine Neighborhood (M & 0/ REGON) $ 756,345.00 $ 204,800.00 $ 961,145.00 $ 961,145.00 2021 Sandeen Neighborhood (M & 0/ RECON) $ 757,380.00 $198,250.00 $ 955,630.00 $ 955,630,00 2022 Glenview Neighborhood (RECON) $ 2,232,255.00 $ 624,740.00 $ 2,856,995.00 $ 2,856,995,00 . 3 c o :;::; ro o o <( 0. o >- OJ o o c .r:. o (1) f- l{) o o N 0 0 00 ~ 0 <t) <t) om <J) '" (') '" <D " '" :;: m <f> 'm c " co ~" ::J '" m <f> LL (/) " '" <J) 0 00 .~ 0 ~ 0 <t) <t) 0" '" (') '" <D" '" ~ " <f> <ri -m 1:' '" " ~" ~ m <f> lJJ " 0 00 0 o~ > <t) <t)o '" '" 0 ,..:- 'm 0:: :a ~ <f> :;;" 0 '" 0 ~ U m ~ " 0 0 0 0 0 0 '" " " ~ 0 '" - <t) '" ~ ~ ~ " 0:: <t) <f> <f> " 0 0 0 0 '" <t) 0 <J) (') (') '" -'" 0 <f> <f> '" ~ '" " '" <t) 0. 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Funding ..-.... - ji$]~7iJiJ-W~t~;------- , Sources i PROJECT DESCRIPTION: The Dewatering pump is used to remove water from utility trench in repair situation or in routine maintenance of utilities, Project Rationale: The current Dewatering pump is 25 years old and parts can no longer be attained. The . current pump is running on half capacity due to old age and the fact that we cannot find any replacement parts. 5 c City of Arden Hills CIP Data Entry Form --------_..._-_._-_.~-_._--- ~._-_.~---~----_._-----_._-_..__... --....-- r Insert Picture Here ..- - - - ----- ---~'- - , '.,IPROJE-CT DATA 1 - -- ! '- - - - . -..-.--. . .. .-.--- I Project I Replace Vehicle #13-1996 Chevrolet Pick-up Truck , Name Replace Vehicle #2-1996 Ford F-250 Pick-up Truck I I L=.005 - ---- ....-.- ...- .-... .. ... . _ U.______ -.-.-.-.. l i Project Year i r .. .. r-:--- . .. - "n_"__ __0" . ----- .- - 1 Total ! $110,000 Project I i , I ! , 1 Cost: i I .- - 1 Funding i $110,000 General Fund , Sources I ! ._---~---~----~ .--- --------..-------------- I I I I I ...J i PROJECT DESCRIPTION: I Replace vehicle #13 and #2 with a larger and more powerful pick-up truck for hauling ! supplies and materials to the different job sites, The proposed replacement vehicles are i two F-450 Ford pick-up trucks. City staff recommends that the City purchases two ! vehicles that have a super heavy duty front end suspension, Tommy Lift gates, and safety I lights. In order to properly sell vehicles #13 and #2, they would be placed in an , upcoming State of Minnesota auction, All proceeds from the sale of the two vehicles I would be applied to the purchase price of the new vehicle. The anticipated revenue from I auctioning the two trucks is roughly $6,000 to $9,000. ! Project Rationale: I Both vehicles were originally scheduled for replacement in 2003, Staff moved the I origiI?al rep~a:~ment date back m:o years to, 2005, Both vehicles are ~sed for snow i plowmg actJV1tJes and are underSized for this type of work, Staffbeheves that a Ford F- I 450 pick-up truck would be more effective in completing snow removal activities, I Recently vehicle #13 has developed a gas tank leak and transmission problems. Vehicle I #2 currently has an oil and antifreeze leak. Neither truck has been repaired at this time. i Staff feels that the purchase ofFord F-450 pick-up trucks would improve the City's truck ! fleet life span by minimizing the wear and tear currently being experienced by F-250 and ! F-350 trucks, 'The purchase of two F-450 trucks would also provide O&M staff members , with the necessary equipment to more efficiently complete routine maintenance i activities. Both replacement trucks have had two front end replacements and are in need ! of other maintenance repairs. - . . 6 e [__-- e e City o.f Arden Hills CIP Data Entry Form ________~__________._.______ ___ __n_ II Insert Picture Here ~ -lipR()JECTDATA - -..- ._ '_______"' __M__ ---- .- ---- ]1 i ! Project . _.._,.__..,__....._...__,..__'._'._N__..'U_ __ _____ .. - II Red Fox/Grey Fox Reconstruction iName i ; I Project Year .. 112005 - .-- ---- ------ -. .-. - 11 - r $1,600;0()0 - ________n__ "-'--""- ______n -'--- ---,---,----,---'- -. . II i Total i Project I l Cost: I , r I $150,000 (streets) General Fund" --"'--. .- I I Funding I $ 25,000 Sewer I I Sources i 1 i i ; $100,000 Water I I I i , $200,000 Storm I I I $950,000 PIR Fund $175,000 State Aid Funds I '-- d --. --- - r PROJECT DESCRIPTION: The Red Fox/Grey Fox/Dunlop area of Arden Hills is considered a commercial district. In 2005, Red Fox and Grey Fox are scheduled to be milled and over-Iayed. The Dunlop area is scheduled for a complete reconstruction, In addition water, storm water, and sanitary sewer lines repairs will be necessary, City staff will televise the utility lines to determine what is the extent of the repair work that needs to be done in this area, "--' ---- Project Rationale: The Red Fox/Grey Fox/Dunlop area has not been milled or overlayed since the road was constructed in 1973. Since 1973, this area has only been seal coated once. Red Fox was seal coated in 1993 and Dunlop in 1998, Grey Fox has not bcen seal coated since the road was constructed. The current PCI rating is in the 60's, This rating was taken in 2001. O&M staff has televised the sanitary and storm water system and have found a large 15 foot pipe that has collapsed in the Grey Fox neighborhood. The storm water system is also in poor condition and needs to be improved. ; i ...._.__._.._.__.__..__.__~___ ..1 7 ,----------.-..--------..----.---.--..----.---...--.---- -"-- .----.....-- __~J City of Artl!1JJ!JHs..(;ll'..Data Entry F.O!111 Insert Picture Here [____ J i . Project I i Name I I Project Year i I PROJECT DATA I . .. ____----.J I ._--~ . _J I ] . -. ..-._._-_.~..--... -- - --- PCI City Wide Rating-Engineering 2005 i $15,000 I Project I',. . Cost: _~J :::::::..... 'lT5,OOO jv~;' A-;~~;;~bi;S~;~~F;'nd Total PROJECT DESCRIPTION: All of the City streets/road are rated on a routine basis, The roadways are rated on the condition of the; pavement, curbs, storm water management, water system, and sanitary sewer system, This rating is called a Pavement Condition Index (PCI). Project Rationale: As part of the City's overall Pavement Management Program (PMP); City streets are rated every four years, I -----.~.j e e e 8 ell . . City o.f Arden Hills CIP Data Entry Form -- .----- ----_._---_._-~ - -- - - ] Insert Pictnre Here r . j!PROJE-CT DATA . "'...._w_ ... 11 ,- "'"P'- ----- -..- ._~-_.- ""'-- - .. Project i Seal coat (Ingerson, Karth E, Cummings Lane) , i i , i Name II i Proj~ct Year "II 2005 .- - .- - - -~- - --"- ._._-- 1 !Total i$5():OOO I I i Project , I i ! Cost: I ! Funding ! 50,000 General Street Fund ..~ i I Sources i ! i -. ! PROJECi'DESCRIPTION: i The 2003 PMP neighborhoods are scheduled to receive a seal coat in 2005. Cummings I Lane (located in the SW quadrant of the City) is also scheduled to be seal coated. r---- I , I Project Rationale: Routine street maintenance for the 30 year life cycle of the streets, The 30 year life cycle consists of: I. Reconstruction- I " Year 2. Seal Coat- 3. Mill and Overlay-After 15 Years 4, Seal Coat- S. Street Reconstruction-After 30 Years I ..J 9 IL~ ]I .~_ CifJ' of~rden HillsS:JP Da!,!_~ntr!J:_ormm ----~~ -- Insert Picture Here 11 PROJECT DATA- ! Le~ington Avenue Re~~nstruct (Ramsey County) "jl ^\ i Project iName Ifuje~tY~12005-- "1' Total r $185,000 I Project I , Cost: I I Funding r 185,000 St~te Aid Funds Sources ' I II -~--] ---~----~ PROJECT DESCRIPTION: Right-of-Way (ROW) property acquisition from properties that are located in Arden Hills along the west side of Lexington Avenue. Ramsey County will negotiate the agreement and property transaction with the property owners, The City will be billed by Ramsey County for this service. Project Rationale: Ramsey County policy for road reconstruction states that Cities involved in a joint City- County project must pay for all ROW transactions, e . . 10 - . . .---~--- , I f----~-- City of Arden Hills _C!..l!..DatafintryEo.rftl Insert Picture Here r:::--::~-;~:-;:-_-:-::.: _.__._..__.____..___ ..._ __ ___ _,_,_______ i J PROJECT DATA Project I' Co~ntyR~~dEBridge Improvements Name I , P;~j~ct Ye~; J 2605 .-----. I ~;~;~ct '1' :$200;OO()----.. Cost: ! .m.. 0_'""".,....__._ ____._.____."".____.....__.._____.,.____._. _.__ __ ___________________ Funding 20,000 Non Assessable Street Funds Sources 50,000 State Aid Funds , 130,000 MNDOT Coop Agreement o"._,.._.___"n .._ ___._." __._ _____ ._.m. PROJECT DESCRIPTION: To place a sidewalk on the south side of the County Road E bridge over TH5l, The proposed sidewalk would be 7.5 feet wide. The City would apply for MNDot grant funding to help minimize some of the costs associated with this project. I ---_._-------~ 1'--' ...... .... '..--.....-..-. .-.--- II Project Rationale: To create a safe pedestrian crossing for the residents of Arden Hills, County Road E I bridge is the only east-west pedestrian crossing in the City, -............-.,......-.. -,..-....-- -- 11 [-----~c . City of/11'.lien Hills ClP Data.E-.n!1J!1'orm___._._____J Iusert Picture Here I~.='C'CC=..... ........... .............ccc.-..cc..~.=--.-..-.---------._----.-.---- Ii ~~:j,r!.?;~~,~;~~f,~m"'" """';00 ! i~_ _.. __--.-l I'P;~j~~tyea~-r20-05- i I I .__ i I I ... .. .. - I,,' Total , $115,000 Project i Cost: Funding Sources i 115,000 Utillity Water Funds I I i. I ---------~ PROJECT DESCRIPTION: The Karth Lake east neighborhood is currently not looped/tied in to another water system, Due to the lack of a water main extension, this area does not have a back-up water system that is capable of providing water in an emergency situation, In addition part of the current water system is currently running underneath Karth Lake. Staff is unable to repair a leak in the water line that runs underneath the lake. Project Rationale: . This project could be tied together with the Lexington Avenue reconstruction project The construction company would have the capability to lay the new water pipe underneath this project. Ramsey County would complete the earth work and then bury the water pipes for the City. The City would save money on engineering and construction costs for this project. i _____ _____J - . . 12 . . . r'.70. . L_._~_~~i!!_o.[~1!}~~~~~9J>l!a!~ .l:'ntryci<'~~=___c~=_-=J Insert Picture Here ~- . , I, I I 'p . - I rOJect I , , I I Name r Project Yea~1 ! Total I I Project I Cost: I Funding I IpROJECTDATA....... .- .....----11 Assess Conditi~~-~rtl1-enSouth Side Water Tower-Study -. _nn un -----I! _ n__~11 -ll - ..- --- ..- .. ~li ---_._-~-) 2005 30,000 I Sources 30,000 Utility Water Funds I , , I PROJECT DESCRIPTION: m ... ... . ..- ..... ... .-. - . . i In ] 996, the south side water tower was inspected and minor repairs were completed at I that time. It is recommended that water towers be inspected every nine years. The south I side tower has a history of mildew, rust, and chipping paint. The inspection will cover both the inside and outside of the water tower. A safety inspection would also be I recommended for the water tower to determine if the water tower site is susceptible to I terrorist activities, i I i __.._____d r Project Rationale: ..-.- - . - .-. - . I Standard maintenance procedures to extend the life expectancy of the water tower. The I tower also has a history of mildew, rust, and paint chipping problems, I I I 13 [_=:::==-_~.~i{V!l1 Arden Hills CjpD~-t~En~~_~~~____=_-_=___' n] Insert Picture Here r=' II -.-...-.... .,....-......-- _'n . .. .- ..-,..,.--. - --- I I PROJECT DATA I Project ____n..m..' .__. ..._... .-. -- - I i Reconstruct Lift Stations #4 and #9 i Name i I I-Project Year 112005- ._'H' _ ... -1 , - -- ----- ......._.'O._.,...,_._.u. - .- --.,..- I Total 1200,000 Project I Cost: I I Funding 1200,000 Utility Sanit~ry Fu~ds i Sources ! i , , ! I I JI PROJECT DESCRJPTlON: Both of the lift stations are over 40 years old. The average life expectancy for a lift station is 25 years. Both of these lift stations serve the neighborhoods on the east side of , Lake Johanna. All new pumps and electrical panels would be installed. The new pumps I and panels would be compatible with the other 14 lift stations located throughout the - ! City. !Project Rationale: - n_ ! The lift stations are over 40 years old and in need of replacement. , i i i I i I . . . 14 - [~~~.m_ . . . C~f}' ().[ ",,~~e."- !!il~s CIP D~td EntryF~~;;,---m'~'--.]j Insert Picture Here [-^._--~-------------,.__._- liPROJECT-DAT-A.'. . ....un-lt I , 1.----------- - '..'. - ----,'-- --- -- -------~------ .----...---.----------~-- - - - - ---- i Project ' Tony Schmidt Park Underpass City Contribution. i Name Replace and Install New Park TraIl Slgnage i projict.~~;~1.200S - ... ....~-~-~~~----~--.----..-------.-----~l r~;;~::---- ,~~~:~~f~:a~~~~~~~a~~~:~ ~~~t~~~~i~f~::~~ . .... ...- i I Cost: r--~------' rm_- -.. .- "n. . Funding I $32,000 Park Fund Sources i $21,000 General Fund li ----_._------~-______I 'I PRoiECT DESCRIPTION:- . . ! Tony Schmidt Park Underpass Contribution. Ramsey County Parks and Recreation I Department is scheduled to build an underpass connecting Tony Schmidt and Perry Park i , I i along the Swamp Lift Road Trail. I I City is planning to remove the existing trail signage and install new trail signs on the i I Swamp Lift Road Trail. The new signs would have the City's logo, trail name, and I i distance ofthe particular trail. I _.='1 IProject Ration~j~:-.' .... , ,. .... _m.. . I. In 2001, the CIty Councd allocated/approved a $32,000 contnbuhon to the Tony SchmIdt Park underpass project. Funding was to be provided for this project when Phase II ofthe . park and trail signage improvements was scheduled to begin. New park signs were installed in 2002 and 2003. In conjunction with this project, new park and trail signs are , scheduled for installation in 200S. Most of the trails in the City do not have signage at ! this time, , ! 15 r=~- City of Arden Hills CIP Data Entry Form _.__._-_._~---------_._-------~ - -------- - --- ----- -- ~ ~ -~ ..J' Insert Pictnre Here r;;;:=:-_ nO'" _ ...- II PROJECT DATA - __ _on.. - ~~ ., I -,--- _'n____.._._... 1': RidgewoodNeighborhood Reconstruction -- ---- J Project ! Name I; r Pr~j~ci-Y~~rJ 2006 ..w_. .- --. -. 1 ,. .'......m..=.=' . - - .. .. .- -'-_._- 1 Total $1,670,000,00 Project ! Cost: ! .. -"- m . Funding i 650,000 PIR Fund Sources 400,000 Non-Assessable Street Fund 200,000 General Street Fund 280,000 Storm Water Utility Fund 100,000 Water Utility Fund 40,000 Sanitarv Utilitv Fund . - --.--- i PROJECT DESCRIPTION: : The Ridgewood Neighborhood (Ridgewood Court, Ridgewood Road, and Arden Place) i is scheduled for road reconstruction. In addition, a number ofIocations within the I Ridgewood Neighborhoods may need water, storm water, and sewer line repairs where i applicable, City staff will televise the utility lines and determine what utility line repair I work is necessary for the Ridgewood Neighborhood, I i Project Rationale: i Ridgewood Road is the only street in this neighborhood that has been milled and i overlayed during the last 16 years. The last seal coat project that was completed in this I neighborhood was done in 1995. Siems Court and Ridgewood Road were seal coated I that year, i The City currently does not have a storm water management program for this area, I Currently the City does not have a grit chamber to filter out the dirt and other particles ! before it enters Lake Johanna, , i The 2000 PCl ratings for Siems Court and Arden Place were two of the lower ratings for i the City. -------.-- ._---------_._------~_._~-_.._---,---~- --.-------------.-.-------.- ------.---- - '" . . 16 -I . . City o.f Arden Hills CIP Data Entry Form ]1 I: ^ ..^ ~ J Insert Picture Here Ii PROJECT DATA Project U liNe"" sid~M~unt T~a~t~~ Mower 'Name Ii Pr~j~~tY~~~ 112006 i~t~l w, . [u$5,000 ............ Project ! Cost: ! p;';;di':'g.. r $5,000 Ge;'~;~iFu;'d I ! Sources ' Ii .._uu_.-1! II - - - - - -- - _. - --]I -=---=._~j PROJECT DESCRIPTION: A mower attachment for the John Deere tractor. This is used to mow on hills and in the Right of Ways of city streets. This will also be used for the prairie grass areas at City Hall and Crepeau Nature Preserve, Project Rationale: Currently hills and R-O.W are mowed by hand, The prairie grass at Crepeau Nature Preserve is done by a weed whip. This piece of equipment will improve 0 & M staff's efficiency and improve personal safety issues on hills and in R-O. W areas, 17 li_ City of Arden Hills CIP Data Entry Form _~_'__"_"___'~"'________'___~_'___ __ - '____m_.__._____ ___ ._.________.._..______~_.___~ .:J Insert Picture Here =~- - -. - .---- -....-- - -1\ i H PROJECT DATA i I Rec~n~truct Lift Stations #1 and #11 ----- .-..-.-,-.-._...._-- -ll Project Name , I , - m II Project Year 12006 , c' , - -. ] i Total I 200,000 ! Project l i Ii Cost: I I Ii I Funding 1200,000 Utility Sanitary Funds Ii Sources - -. - I PROJECT DESCRIPTION: I Lift Station #1 is over 50 years old and lift station #11 is currently 36 years old, Lift I Station #1 serves Katie Lane, Glenpaul, and the Edgewater Neighborhoods, Lift Station I # II serves the Arden Manor Mobile Home Park and the west side of the Round Lake Road Neighborhood, All new pumps and electrical panels are scheduled to be installed at the two sites. The pumps and panels are compatible with the 14 other lift stations I located in Arden Hills. i ! ! prdject Rationale: I The lift stations are over 35 years old, By systematically modernizing the older lift I stations, the City will be able to implement a new SCADA system and minimize the i number of call outs and electrical usage at these two sites. ! e . . 18 -I . . . (;ityof Arden Hills CIP Data EntryForm . ]i Insert Picture Here I J, PROJECT DATA Ii i I I , I -. ,'-- - - ~--'_.- - --,,-.. , .- r Project Replacement ofToro Ground Master with Broom Attachment , Name y~~; II i006 ..."". I i Project 'i~Wi~] ""--,,....---,.............. m.~'_"____ --.....-...-......""......--... ~.__'.h ----"- __n_ -.- , -> --~.- ] i Project i $30,000 i Cost: _ i - .. "-_'''''''_-"~--_._.,, -- ..",,-..-. . -,--~ .-.,,""--. ",,-_.. ....- - --- ""-"'"-'" '1 ! Funding $30,000 General Fund Sources i -- i "M,_~,,~__,,~_~~_~_,,__~__.~.__,.,__..__J I PROJECT DESCRIPTION: i Replace the 1997 Toro Groundmaster with a broom attachment. i Master will come with a cab attachment for winter protection, The Toro Ground , I , ! ! i , , _I Project Rationale: The replacement cycle for the Toro Groundmaster is every nine years. This piece of equipment is used on a year round basis, Summer mowing, winter snow removal, and sweeping sidewalks in the Spring and Fall, 19 lr ...-.------------. ......----------..... .. ) City o.f Arden Hills CIP Data Entry Form ~^_________~_._____ ...__.... w___ _________ ,__,.___...___.....,._........0_ Insert Picture Here , - - 11 PROJECT DATA . mm.__~_~_.._ ,..w......__.__w.o.._ '.11 I , i Proj~ct r New Fences for Perry Park-Fields #3 and #4 i iName i i i IPr~jed Year 112006 - . . 11 --~ ------..- -- -- JI I Total I $22,000 I Project I i , Cost: I I Funding 1$2~OOOGener~lF~;d . -. . . -II I Sources i PROJECT DESCRiPTION: ! Staff recommends the installation of an eight foot high fence around the perimeter of I fields #3 and #4 at Perry Park. The installation of foul ball poles and distance signs are I also included in this proposed project. In addition two maintenance gates are scheduled I to be a part ofthe fencing project. r ! r P;~ject Rationale: New fencing was installed at Perry Park field #1 in 2004. The remaining fields are scheduled for fence improvements in 2005, The new fences would make Perry Park a I more desirable location for adult softball, youth soccer, rugby, and youth baseball. The fences would also prevent vandals from driving their cars onto the ball fields, . . . . . 20 ~li". . . I City o.f Arden Hills CIP Data Entry Form Insert Picture Here ---~- - ------~"'------- 1 II PROJECT DATA I , -.-." ,_.", ............... ...- -.-.-- ~_....._._. H".' 1 1 Project Replacement Play Stmcturc at Valentine Park Name , i I p~~j~~tY~~;]! 2006 I r--. ".. -..'" "" [$55,000"" _'_'~'m~__ ..~--_._.-_._.._---- ....-- .w.... I i Total I Project I Cost: , ! '"" .. m~__ ". ""0'- ._._.w_..., .-.. ..-...." .......--,.,..--..-..... -- _.mw - - -",- j Funding i $55,000 General Fund I Sources I .. "'-- __._.._......__.u. ",_"'w,'W''',,''M ___w,__ ".. - .. ...-.--, _.w_ _'"""__M___._~,", -~..~., .- .. , , I J PROJECT DESCRIPTION: Replace the play stmcture at Valentine Park with an ADA approved structure, The play structure will be designed for the 4 - 9 year old age group. It will match the existing color pattern of the current play structures in the City. The play structure will also include a new, improved wood chip base with a plastic wood base. In addition, the play structure will be relocated to a different area in the park, Project Rationale: The play stmcture was installed in 1990. It is the last of the metal/wood structures in the City and it does not meet code, It is rusting in many places and the wooden stmctures are in poor shape, It was scheduled to be replaced in 2002, but was rescheduled for 2006. ~l 21 Ii ......n c;ity of Arden Hills CIP Data EntrrFor11l. Insert Picture Here II PROJECT DATA I: Ii Ii H~-]i Ii "_ .1 ij~~~j~~t ... : Replacement of the 1990 Water Tanker iName i I P~~j~dY~~~112007 i T;;t~i - $120,000 .... I Project ; i i Cost: Funding Sources $120,000 General Fund 1 PROJECT DESCRIPTION: Purchase a replacement Water Tanker with power steering, power brakes, heavy duty suspension and anti rust proof body and frame, The water meter/motor will be enclosed within a protected heat box. Project Rationale: The vehicle is 17 years old and it does not have power steering or power brakes, The frame was not rust proofed and it does not have a heavy duty suspension. The water pump is not enclosed in a heated box, thus it freezes up during the winter months. Ii - . . 22 - [- . . City of Arden Hills CIP Data Entry Form ~---'----'--'~---~---""----~--_._-~-~----'~'-------'-..- Insert Picture Here --.- 11 PROJECT DATA I - -- ---- - r---- -.-- t Project i Brighton Way-Chatham Avenue MiIJ and Overlay iName i l ProjedY ear 1:()07 r- .. - -I - '" - i Total I $490,000 , . Project Cost: Funding Sources I l ] , i I r $195,000 PIR Fund 1$19~000GeneraIFund-S"eeft , I $40,000 Storm Water Utility Fund I $40,000 Water Utility Fund ! $20,000 Sanitarv Sewer Fund I --- ! PROJECT DESCRIPTION: i The Brighton Way neighborhood is scheduled for a miII and overlay, Brighton Way has I not been miIJed and overlayed by the City, Seal coating operations were completed by I the City in 1985, The folIowing streets in the Chatham neighborhood are scheduled to be miIIed and overlayed: . Chatham Avenue · Chatham Court . Chatham Circle . McCracken Lane Chatham A venue, Chatham Court and Chatham Circle were milled and overlayed in 199 I, McCracken Lane was miIIed and overlayed in 1996, Chatham A venue, Chatham Court and Chatham Circle were seal coated in 1996, City staff wiII televise the utility lines in these neighborhoods to determine if any repair work is necessary, 23 r-'-~--- .--. - - ----- -----"---..-."".-...-..--...------------------_____,____.__-~-------------~~- ! Project Rationale: i Current PCI ratings for both neighborhoods indicate that the roads are in the 60-70% I range, These neighborhoods are good candidates for mill and overlay due to their PCI I rating. If the PCI rating drops, the City may have to consider these neighborhoods a ! candidate for reconstruction. ~ . . 24 - [~=~-~_-~-~~__~~~~ilArd;;'Hiiis-q~jj;t;;E~Zry~~~~~~=-~_='~] - e Insert Picture Here ___'M~_ 1\ -PROJECT DATA --. -- 11 I i -- ~ --.. - .-. - - - .. I Project i Seal coat (Red/Grey Fox, Edgewater, Arden Oaks) I , J , ! 'Name I IProj~ciYea~1I2007' -- - .-_. .---- -_...-. ---. -- -- - II - r'---- -. - .--- .- ---- .- .-. .. .0-- ----- -- Total I $50,000 Project I I i Cost: I , ..- - _"_W'~_ .___ u.___ - - Funding I $50,000 Non Assessable Street Funds ! I Sources i ! I - PROJECT DESCRIPTION: In follow-up to the 2004 and 2005 PMP neighborhood projects, Edgewater, Red Fox, Grey Fox, and Arden Oaks are scheduled to be seal coated in 2007. I , I i Jj Project Rationale: Routine street maintenance is necessary for the life cycle of the City's roads and streets to be extended. 25 I I . ..__~__--.EifE.o[j1rden HillsS.!l'..!!(l!.a.~,!!.'!.!orm . Insert Picture Here _ -li PROJECT DATA . ,. - ____~n._ r i Project I Repaint South Water Tower : Name I IP;~ject YWlp007 - Total 1$500,000 ! Project I. i Cost: . i Funding I 500,000 Water Utility Funds ! Sources I 1 J 1 mm] . __1j i PROJECT DESCRIPTION: i The items that are in need of repair will be laid out in the 2005 inspection report. Areas , to be addressed include: . Mold . Mildew . Rust i · Chipping Paint ! Both the exterior and interior ofthe south water tower will be examined. The City logo i will be placed on the outside of the water tower. I , , I I Project Rationale: I Standard maintenance procedure to extend the life of the south side water tower. Every 110 years reconditioning work should be scheduled, I ! I' - e e 26 - ~- e e __I City of Arden Hills CIP Data Entry Form Insert Picture Here .J[ -_..... -- '__'_"_"______..'..__..___mm .~ ____M__..______.~_._ 0'" .~ ,..,.., I i PROJECT DATA .~ --~ -- . JU _~"n ---- - -,-... - "'...- m .-- . I , Project I Reconstruct Lift Stations #12 and #13 i Name ip;~j~ct~ear I 2007 - ,',.'._.__......u 'uw - -- ~._..- - ~ m ._-, -.-. l Tot;,; ~i20o,oOO __'_m"_'W... . ..-, . ~ m~ - ...Ha,. Project : Cost: , .m' ____ ___ , ... n. "".... ____...._......._w_ .m -_.. . Funding i 200,000 Utility Sanitary Funds , , Sources I , i - - --- -- -----~--~~.- - -- . -..---- II Ii I PROJECT DESCRIPTION: I Lift Station #12 is over 35 years old and lift station #13 is currently 28 years old. Lift i Station #12 serves the Thorn Drive and New Brighton Road neighborhoods. Lift Station i #13 serves the Karth Lake East neighborhood. All new pumps and electrical panels are I scheduled to be installed at the two sites, The pumps and panels are compatible with the I ] 4 other lift stations located in Arden Hills~ i Project Rationale: i The lift stations are over 28 years old. By systematically modernizing the older lift ! stations, the City will be able to implement a new SCADA system and minimize the I number of call outs and electrical usage at these two sites, I ! 27 nil c City of Arden Hills CIP D(lta Ent'1'H!l!~"!.H_ ^ ,".,.." Insert Picture Here II PROJECT DATA .. ......_"_n" II 0' .~_.._ !AljS~~~~nT;:ail'Mai~i~nan~~iPl~~ingV~hi~i~ . '.' -- - .- H__ - I I Project I Name , II , r P~oje~t jle~~ J 2007 - u u ._.m m, ~ ,_,,_Om. --- ....-.-. ."m"_"'._ .-".",..._- -- -. -11 Total i $105,000 , Project , I Cost: i i ...-.,' -- m_""""" ,-.. __...__....._,.,,~_'._m_" -..- - -ll Funding , $105,000 General Fund; Sources i m~"__ ..- -~--,,-^ .<<...... .- _,____."w~ - ._._~,- - ~"'m n_ u u.u PROJECT DESCRIPTION: Purchase a new all season trail maintenance/plowing vehicle which is called "a holder". The holder is all wheel independent drive. It is capable of sweeping, plowing, hauling, and cutting, trimming, and mowing all City trails, The vehicle has been field tested on our trail sections. Project Rationale: The Arden Hills Trails Systems has some unique maintenance challenges associated with it. Some trails are paved, other wood chipped. Trail widths vary, many steep hills, and many of the trails run through woodlands, This vehicle will improve the safety of the work environment for other staff, In addition, efficiency will improve because now there will be one piece of equipment performing the job task that multiple pieces once did, - e e 28 - r" . . Ii City of Arden Hills CIP Data Entry Form Insert Picture Here ~- ..~------~ Ii [i __~I _Hl! Ii PROJECT DATA ^ - ^ -. r -- ^-^ .-^^^^^-^---^^-..-. -.-..^^.^..^ ^^^ ^ . i Replacement of the 1993 Front End Loader , . Project iName i Project :ear [12008 Total--- r-$145)500-- ^^^^^^._____._MM_ , Project , Cost: [:::::::11 ~;7.~:~=:alFund;-- f"-^ . ....^----,- --^.^^.-.. ^..-.--.---- .-^.- , PROJECT DESCRIPTION: Replace the 1993 Front End Leader with a new loader that will have a snow plowing capability, In addition, the cab will be heated and air conditioned. The loader will have additional ports for future attachments; grading, mowing, and sweeping which will make the vehicle more efficient and versatile. I Project Rationale: The current loader is limited in the job duties it can perform, Weare averaging 2,500 hours per year usage, After 15 years, the loader is expected to have approximately 37,500 usage hours. 29 [ H _m_ --=-~0.ti_iL1~~~n Hills.E!!..ii~~~~try-!i~~-~~~-~-~=~J Insert Picture Here ;-.. .-- .m'_"w_~_, . ""'1/ PROJECT DATA' H' "'-"--- --.-. ...- --r I --.... m. i Project i Reconstruct Snelling Avenue iName I I i p~~ject Year 112008 .. . m l ,-' -.. r .. --. . - ------ il i Total ! $1,425,000 I I ! Project I ! Cost: i ! , - Funding $450,000 PIR Fund Sources $550,000 State Aid Funds $250,000 Storm Water Utility Fund $150,000 Water Utility Fund I $ 25,000 Sanitarv Utilitv Fund I m --._---- - - - ==i ~----.-----~ I PROJECT DESCRIPTION: I Snelling Avenue is scheduled to be reconstructed from County Road E to TH 51, The i existing roadway has a minimal storm water management system in place. Staff does not I have records stating the last time that Snelling A venue was milled and overIayed or seal I coated. Staff has research documents that do back to the 1970's. This project may be a ! candidate for a trail connection. City staff will televise the utility lines to determine the I extent of any necessary repairs, ! I i , _"__~__==:::J Project Rationale: According to staff research, no improvements have been made to Snelling Avenue since the 1970's, The anticipated PCI rating for Snelling Avenue is in the 40 percentile, The existing roadway currently has a minimal storm water management system in place. - . . 30 e [~=:==_~~_= . . City of Arden Hills CIP Data Entry Form '__~____"_____~~_'_ M__ ____...._________..__________ ._..w~___._._._.____._____._____..__.___.._._ ---11 Insert Picture Here r--- "".-. - :=Ji PROJECTDATX--- 11 I l - u..__.__ --', ',"- r -- . - i , Project I Mill & Overlay-Reconstruction ofthe Floral Neighborhood I Name I i I i Project-Ye~jlio08 _n 11 r: -.-- r $1,270,000.00 II i Total i Project i i , I Cost: I -- I iF. IS ! i - unding ources i $500,000 PIR Funds $280,000 Non Assessable Street Fund $200,000 General Street Fund II $225,000 Storm Water Utility Fund $ 50,000 Water Utility Fund $ 15,000 Sanitary Utility Fund --I I I , , i I I I i I I , I I I r-.----------------- i PROJECT DESCRIPTION: I This will be the largest PMP neighborhood project undertaken by the City, There are 11 i streets involved in this proposed project I The following streets are scheduled to receive a mill and overlay: I . Briarknoll Drive I · Briarknoll Circle , . Dawn Circle (East and West) . Norma Avenue . Royal Lane i The following streets are scheduled for reconstruction: I . West Floral Drive . Eide Circle . Norma Circle I . James Circle i City staff will tclevise the utility lines in these neighborhoods to determine if any repair : work is necessary. 31 1'--------------------- . : Project Rationale: ! According to the City's road maintenance records, West Floral Drive and Dawn Circle , I East were milled and overlayed in 1991. Briarknoll Circle and Briakrnoll Drive, Norma i Circle, Gale Circle, and James Circle were milled and overlayed in 1993. , , I City's records also indicate that Norma Avenue, Dawn Circle, Royal Lane and Eide I Circle have never been milled or overlayed, The aforementioned streets were seal coated ! between the year's 1996 and 1999. The City has not completed any seal coating ! operations in this neighborhood since 1999, ! - e . 32 e [- - - - 1- _~_ _____~ _ e e ---~iiy~~!.~~~-l!~l~-~!~~D~~a~l!.~hy !O!';'~'-~-~'-'~_~-1i Insert Picture Here - I: .--... . . ..._n.__._.....__ '_.."M - "n'_" _."..___n_ -=:Ji I PROJECT DATA I L --lilrlstaIISC.A.DA System ... . .- . - - --..-1 Project II i Name , Project Yea~1 --- -. -.-- -.-. . . .. .li 1 2008 i ,. -. r --~---_. . .. -- --. -- - ]1 I Total $200,000 I I I Project ! Cost: I i 1 r - - . nn__. .,...-- .. i , Funding I $ 25,000 Water Utility Funds I I Sources $175,000 Sanitarv Utilitv Funds I "W.H - --- I r PROJECT DESCRIPTioN: . I Install SCADA (Supervisory Controlled Data Acquisition) in all ofthe City's lift , i stations, booster stations, and water towers. All lift station and booster stations are i SCADA compatible and ready to go for installation. The SCADA will assist staff I members by sending information to the City's computer system, A laptop computer will I allow staff members to monitor the lift stations, booster stations, and water tower from a i remote location. r - -- ... -'.. .. Project Rationale: The SCADA system would cut down on the number of call outs during non-business hours and eliminate the need to visually check the City's 14 lift stations and booster I stations on a daily basis, This would be free up manpower for other city functions, I The new SCADA system would allow the O&M staff to view level readings from a computer. In addition corrections can be made to the pumps or equipment through the SCADA computer system, thus saving staff members a trip to the site. 33 [~---- City o.f Arden Hills CIP Data Entry Form --"'-~-'-'----'--~.- Insert Picture Here I II PROJECT DATA . _n___.___ - I i , r Glenhill Neighborhood R~cons~ctioll - I i Project I i I Name ,- ---- ~. [-2009 . ---- I I Project Year , i , . I i Total I $1,095,000 I Project I i I Cost: I r -- -- f $425,000 PIll Funds I Funding i Sources $225,000 Non Assessable Street Fund , i I $200,000 General Fund Streets i i $195,000 Storm Water Utility Fund I I $ 50,000 Water Utility Fund i ~- r- I PROJECT DESCRIPTION: i The following streets in the Glenhill neighborhood are scheduled for reconstruction: i · Glenhill Road . Edgewater Avenue . Ashbury Avenue · Ridgewood Road ! I i I Ashbury Avenue was milled and overlayed in 1995. I Glendale Avenue was milled and overlay in 1989 and 1998. I According to the City's records, no other streets in this neighborhood have been milled and overlayed or seal coated since 1985, The City's existing storm water system is very poor in this area and the sanitary and water lines were installed in the 1960's, City staff will televise the utility lines to determine if any repair work is needed, , _u_ ~ ,--,---- --I ip;;';~~t Rationale: I The current PCI rating for the Glenhill neighborhood is 60~ 79%. In 2009, staff believes 'I' that the PCI ratings will decrease greatly due to the age of the infrastructure system. This , project may be a candidate for reconstruction in 2009. I - e e 34 - ri-~~--- - ... e e Qty()~rden Hills elF Data Entry Eorm Insert Picture Here I ",oj," - : ~,~ ~~;~~!,~o~;.::, CM<h,m Ndghbochood,) IJ;;C~~~09----------- : Total $ 50,000 : Project ! Cost: I i_;:;~:{ . -Ii 50,~OO Non-Assessablesi;e~i F~;;d' I -.--J J J PROJECT DESCRIPTION: The 2006 (Ridgewood) and 2007 (Chatham) PMP projects are scheduled for seal coating. Project Rationale: Routine street maintenance extends the life expectancy of a street. The Ridegewood and Chatham seal coat projects are scheduled for completion in the 2009 Pavement Management Plan. 35 ....--" I City .o[Art!~.'!lIills(;!P Data Entry F orm______._J Insert Picture Here ,-::---~ - . ': _____J PROJECT DATA Project Name Project Year I __-.J i Total I I Z~~ct Funding Sources .. .....- . -- _._.._-----,-_._-_._-~-- - ... -- ----- Test & Seal/Reline Sanitary Sewer I I uJ 2009 -~------~ I $ 200,000 I I -.J J ..-$2oiJ~7ijjjfs~;;ii;;ryUiiiiiYji~;'d~ PROJECT DE'SCRlPTION: . Test and seal/reline the sanitary sewer line in the Karth Lake West and Wyncrest Court : neighborhoods, Sanitary sewer lines will be televised prior to construction to determine , the extent of any necessary repairs, I'. ... ..-..- ... , Project Rationale: . This is one of the last neighborhoods in the City that has not been televised. Most of the sanitary sewer lines in this neighborhood are over 25 years old. This is a proven and I accepted method to extend the life of older sewer lines, " - e 36 e .....~. ,', - N( ~[ e e OtOl CAlC '""". 100' ".""" 0'''' ell[ ~.>A;. 1'\ 001) .,\~"s'alo\O"'-"""\lO()<-"6i"''''''~Q_ ~ , ~ , ,,'."'" ,A~l C:';.~"' TRUNK HW'i l.OCALSTREfT ,! II' L_JL' r I ! , ! , ~~D c(;~/ ,ilEY '"c;x :>~; ;"';(;~ ,W~" ~o^o ( >'.).' . 52...~_ ~., ,,:.!' \' , \>1.<:.""'" ,-, ''"E'" ''"''''''' ~ A~HILLS 'A'f'IWDff_1'MlOMlII ...... MAP URS e,repared by: PH Dept: Com, Council Mtg, Date: 10/25/2004 Final Actien Needed By: 10/25/2004 ~ ---t\~ HILLS City ot Arden Hills Request for Council Action Agenda Item ~'rl Guidant NitroQen Generator PUD Amendment Budgeted Amount: $0.00 Actual Amount: $0,00 Funding Source: $0,00 Council Action Request: Consider a request by Guidant Corporation for a Master Plan PUD (5th) Amendment to allow for installation of a nitrogen generator and a 50 foot tall storage tank for nitrogen gas. Staff Recornmendation: Approve the request by Guidant Corporation for a Master Plan PUD (5th) Amendment to allow for installation of a nitrogen generator and a 50 foot tall storage tank for nitrogen gas subject to the conditions in staffs report to the City Council dated October 25. 2004. Advisory Commission Action: Commission Planning PTRC. Date Actio n _Supporting Documents (which are attached to this Action Form): IZI Memo/Letter: Staff Report to the City Council - October 25. 2004 Staff Report to the Planning Commission - October 20, 2004 o Resolution (No, ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~~HILLS MEMORANDUM - DATE: October 25, 2004 Agenda Item 6.A TO: Mayor and City Council FROM: Peter Hellegers, City Planne@ SUBJECT: PC #04-18, Guidant Corporation, 4100 Hamline Avenue Master Planned Unit Development (PUD) 5th Amendment and Site Plan Review for Nitrogen Generator east of Building B, Requested Action The applicant has requested a Master Plan POO (5th) Amendment to allow for installation of a nitrogen generator and a 50 foot tall storage tank for nitrogen gas. The nitrogen generator and storage tank would be located east of Building B at Guidant Corporation's campus in Arden Hills, Planniue: Commission Recommendation e Recommendation and Conditions of Approval At their October 20,2004 meeting the Planning Commission reviewed Planning Case #04-18 and recommended approval (6-1, Holmes) of the Master Plan POO (Fifth) Amendment and Site Plan Review subject to the following conditions: 1. The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan POO except as amended by the four subsequent amendments, 2, A POO Amendment form, drafted by the City Attorney, shall amend the POO and encompass all five amendments to the Master Plan POO. Such POO Amendment form shall reference the proposed revision to the Site Plan from Planning Case #04-18. Building permits may only be issued after the POO Amendment document receives the approval ofthe City Council and is executed by both the City Council and the applicant. Commissioner Holmes indicated that she felt it necessary to have additional study of the proposed nitrogen generator prior to taking action on the request, \\Earth\Planning\Ptanning Cases\2004\04-18 Guidant PUD Amendment Nitrogen Generator (PENDING)\1 0-25-Q4 CC Report Guidant Nitrogen Generator.doc . Page 1 of3 Planninl! Commissioners Q&A IPoints of Discussion _ Following are some of the questions and answers from the Planning Commission meeting ('paraphrased not direct quotes): . . Safety Q: Does nitrogen gas pose a risk of explosion? A: No the nitrogen gas is an inert gas and does not pose a risk of explosion (applicant) Q: How do we ensure the storage tank/distillation tower will not be a safety hazard? A: The Fire Marshal and Building Official have reviewed the proposal and determined that the distillation tower did not pose a safety hazard, In addition the applicant will be required to get building/mechanical permits for the installation of the nitrogen generation system (staff) Noise Q: Even though the generator noise level is less than the ambient noise level, does the cumulative impact of adding the generator noise to the ambient noise, raise the ambient noise level? A: Yes it does raise the ambient noise level but not significantly, approximately 1-3 dba (applicant) Q: What is a typical/average residential ambient noise level? A: Approximately 55 dba in a metro area (applicant) Q: Is the noise from the generator constant or does it cycle on and off? A: The system would run constantly and the noise level would be consistent (applicant), Aesthetics Q: Why is the storage tank/distillation tower 50 feet in height, couldn't it be placed on its side or a few smaller storage tanks used instead? A: The contractor indicated that 50 foot height was necessary for the distillation process and due to this being a high purity system (applicant) Q: Has the applicant looked into sinking the storage tank/distillation tower into the ground to lower the profile? A: We had the contractor look into this but sinking the distillation tower presented some maintenance issues [i.e, would need to have ability to access the lower part of the distillation tower so would need to an area that would sit even lower for the workers to access the distillation tower] so this was not favored by the contractor (applicant) Resident Comments There was no one that attended the Planning Commission meeting speaking in opposition to the planning case, However, staff received a voice mail from Kay Stahley, 1551 Arden View Drive, who stated she was opposed to the installation of the nitrogen generator and storage tank/distillation tower. \\Earih\Planning\Planning Cascs\2Q04\04-18 Guidant PUD Amendment Nitrogen GeneLdtor (PENDING)\l 0-25-04 CC Report Guidant Nitrogen Generator.doc Page 2 of3 Options 1. Recommend approval as submitted. 2, Recommend approval with conditions, 3. Recommend denial with reasons for denial. Ifthe City denies the petitioners request, "., ,it must state in writing the reasons for the denial at the time it denies the request." 4, Table for additional information, Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on June 8, 2004. Pursuant to Minnesota State Statue, the city must act on this request by August 7, 2004 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The city may with the petitioner's consent extend the review period beyond the 120 days, Attachments 6A-1 Staff Report to the Planning Commission - October 20, 2004 \\Earth\P"lanning\PJanning Cases\2004\04-18 Guidant PUD Amendment Nitrogen Generator (pENDING)\l 0-25-04 CC Report Guidant Nitrogen Generator.doc Page 3 of3 -- . . _ City Council Attachment October 25. 2004 e Attachment 6A - 1 . ~ ~HILLS MEMORANDUM DATE: October 20, 2004 PC Agenda Item 4.A TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #04-18, Guidant Corporation, 4100 Hamline Avenue Master Planned Unit Development (PUD) 5th Amendment and Site Plan Review for Nitrogen Generator east of Building B. ReQuested Action The applicant has requested a Master Plan PUD (5th) Amendment to allow for installation of a nitrogen generator and a 50 foot tall storage tank for nitrogen gas. The nitrogen generator and storage tank would be located east of Building B at Guidant Corporation's campus in Arden Hills. Backl!round Surrounding Area North South (across Count F Industrial 1.1: Limited Industrial Office Industrial 1- I: Limited Industrial Office I Utility Single Family Detached Residential/Office / Multiple Family Single Family Residential East (Shoreview) RL-Residential/ Office / RH- Residential PUD (Townhouses & Offices)! R-3:Multiple Dwelling Residential R-l: Single Family Residential West Low Density Residential Site Data Industrial Light Industrial I Office 1-1: Limited Industrial I PUD Dveda y 92,78 acres (4,042,646 square feet) N/A Highest elevation at NE of campus, slopes downward to the west and south. \\Earth\Planning\Planning Cases\2004\04-18 Guidant PUD Amendment Nitrogen Generator (PENDING)"] 0-20-04 PC Report Guidant PUD Amendment for Nitrogen GeneratoLdoc Page 1 of6 - e . - . . Notice Notice was published in the Arden Hil1s/Shoreview Bulletin on Wednesday, June 23, 2004 and notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet of the subject property. Recent Planning Cases The City has reviewed the following requests for this property: Planning Request Comments CC Action Case Master Plan PUD 5t11 Installation of nitrogen 04-18 Amendment and Site generator, vaporizers, and 50- - Plan Review foot tall storage tank (east of Building B) Master Plan PUD 4'" Altering east parking area (along 04-17 Amendment and Sitc Lexington) and temporary south 07/12/04 (A) Plan Rcview parking area (by Xcel substation) 04-13 Special Use Permit Satellite antennae for Building L 07/12/04 (A) 04-04 Site Plan Review Temporary Walkway 02/23/04 (A) Master Plan PUD 3'0 Moving Addition J from Phase 2 04-01 Amendment and Final to Phase I and slightly larger 02/23/04 (A) PUD Addition J 03-25 Master Plan PUD 2na Site layout change to allow for 09/29/03 (A) Amendment Building N Addition 03-24 Site Plan Review Building N Addition 09/29/03 (A) 03-23 Site Plan Review Parking Ramp #1 09/29/03 (A) 03.07 Site Plan Review Building Addition I - Research 03/31/03 (A) Building 03-06 Site Plan Review Building L - Training Center 03/31/03 (A) 03-05 Master Plan PUD I s1 Site layout changes to Buildings 03/31/03 (A) Amendment I, K, L, and M 03.04 Final Plat Final Plat and Vacation of 06/30/03 (A) Femwood Ave, 02-25 Master Plan PUD, Guidant 3-phase Master Plan and 11/12/02 (A) Preliminary Plat Preliminary Plat 01-25 Sign Variances Lexington Avenue Signage and 09/24/01 (A) Water Tower Signa2:e Overview \\Earth\PJanning\Planning Cases\20Q4\04-18 Guidant PUD Amendment Nitrogen Generator (PENDING)\10-20-04 PC Report Guidant PUD Amendment for Nitrogen Generator.doc Page 2 of6 The applicant has requested a Master Plan PUD (5th) Amendment to allow the installation of a nitrogen generator and 50 foot tall (6 feet in diameter) nitrogen gas storage tank to the east of Building B at the Guidant Corporation's campus located at 4100 Hamline Avenue, Currently there are several storage tanks to the east of Guidant Building B which house the liquid nitrogen that Guidant uses for research and development of their products, The liquid nitrogen is frequently brought in by truck. Guidant has been interested in utilizing a nitrogen generator but until recently believed that the nitrogen from a generator would not reach the necessary purity level necessary. After discovering that the nitrogen generator unit could produce the necessary purity level, Guidant approached staff to discuss what process would be necessary to install the nitrogen generator and storage tank at the Guidant campus. Since the installation of the nitrogen generator would be a change to the uses contemplated at the time the original Master Plan was approved, a Master Plan PUD amendment and site plan would need to be approved for the proposal to go forward, Included in the information submitted by Guidant Corporation are plans, pictures of similar generator units and storage tanks, pictures of the location for the proposed generator and tanks, renderings of what the storage tank may look like viewed from a few angles, and a plan showing the noise levels that may be expected from the generator. The plans show that at points north, west, and south of Building B, the noise created by the generator would not reach the level of ambient noise, even at 4 AM, The storage tank would rise 4 feet above the penthouse of Building B and may be partially visible from the area west of Hamline Avenue, The areas south and north of Building B should effectively screen the storage tank from view, The wooded area to the north of Buildings A and B and distance to the homes to the north should provide effective screening. The area to the south of Building B is more commercial in nature, screening to the south should be provided by the wooded are along County Road F and by the recently constructed Parking Ramp # I. Plan Review Following is staffs analysis of the proposal relative to applicable requirements, 1. Zoning - Meets Requirement The Guidant campus is located in an I-I: Limited Industrial Zoning District and has a Master Plan PUD Overlay which is the governing docmnent for the campus. The addition of a nitrogen gas generator is not shown on the site plan for the Guidant Master Plan PUD nor is it mentioned in the Guidant Master Plan PUD submittals, The Master Plan PUD Amendment will ensure that the site plan is accurate and up to date. 2. Aesthetics - Meets requirement This proposal would present a potential visual impact on residents along the west side of Hamline Avenue and perhaps to the north of the Guidant Campus, The storage tank for the nitrogen gas generator is proposed at 50 feet tall with a diameter of 6 feet. Staff has discussed with Guidant the possibility of reducing the height ofthe tank but it appears that \\Earth\Planning\Planning Cases\2Q04\04-18 Guidant PUD Amendment Nitrogen Generator (PENDING)\IO-20"()4 PC Report Guidant PUD Amendment for Nitrogen Generator.doc Page 3 of6 - . . - e . the height of the storage tank is necessary due to the distillation process ofthe nitrogen. The applicant has stated that the storage tank would meet Guidant's current need plus leave room for approximately 12% extra. This extra room should sustain Guidant's nitrogen need for the near future. If additional tanks were necessary in the future staff would recommend keeping the height at 50 feet or less instead of adding a taller tank. It appears that sightlines to the nitrogen storage tank should be partially or completely obscured in most locations, Some ofthe locations are obscured behind the penthouses of Buildings A, B, and C. Other locations are not obscured by the penthouses but do have wooded areas which should provide some screening, mostly seasonal. In addition, the nitrogen storage tank would be more than 700 feet from any residence. Due to the distance and screening, most properties would not have a clear view ofthe proposed nitrogen storage tank. However, the top 8-20 feet may be partially visible from some locations, The buildings along the west side of the Guidant Campus are: Building A - 43 feet main roof{l023 Above Sea Level), 57 feet penthouse (1037 ASL); Building B - 28feet main roof (1 008 ASL), 42feet penthouse (1022 ASL); Building C - 28feet main roof{1008 ASL), 42 feet penthouse (1022 ASL). 3. Noise - Meets requirement Guidant Corporation had a noise test performed to determine the noise level produced by the nitrogen generator in comparison to the noise at three points to the North (location A), West (location B), and South (location C) of the Guidant Campus. The noise test concluded that noise levels produced by the proposed system should not exceed 46 dba. In comparison the noise levels at locations A, B, and C would not be less than 56 dba (tested at 4:30 AM) when the area should be at its quietest levels, Based on the conclusions of this test staff is comfortable that the nitrogen generator should not have any noise impact on the surrounding residential area, 4. Parking - Meets requirement Currently the area where the nitrogen generator, vaporizers, and storage tank are proposed is occupied by an impervious surface which houses motorcycle parking and approximately 5 cars wcre also parked there (not designated on Master Plan as parking stalls). It appears that there should continue to be adequate parking through the two surface lots directly north and south of this site and also the newly completed parking structure located to the southwest of this site, 5. Traffic, Access, and Circulation - Meets requirement The impact on traffic, access, and circulation to the site may be noticed both internally to the campus and to the broader community. Internally, the proposed equipment would be out of the traffic flow lanes and should not have a negative impact on the internal traffic flow, In addition, the reduction of trucks delivering liquid nitrogen also eliminates much of the \\EarthIPlanning\Planning Cases.\2004\04-18 Guidant PUD Amendment Nitrogen Generator (PENDING)\lO-20-04 PC Report Guidant PUD Amendment for Nitrogen Generator.doc Page 4 of6 possibility of the delivery trucks having to interact with passenger vehicles. The impact on the broader community would be the reduction of truck trips. Currently liquid nitrogen is brought in by truck every day to day and a half. The nitrogen generator would allow Guidant Corporation to produce nitrogen on-site and therefore decreases the need for delivery trucks. The liquid nitrogen tanks and vaporizers would remain and would serve primarily as a backup system for the nitrogen generator, Assuming that the nitrogen generator is not out of service for any stretch, the generator could allow for as few as one truck trip per month for the liquid nitrogen, This potential reduction in several hundred truck trips per year would serve as a benefit to Arden Hills and the regional road system as well. 6. Grading and Utilities - Meets Requirement The City Engineer has reviewed the plans provided by the applicant and did not believe that the proposed nitrogen generator and storage tank would impact the City of Arden Hills' utilities or infrastructure, 7. Plan Review Comments A. Building Permit Plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction, B. No construction shall begin before plans are approved by the City of Arden Hills' Building Official. C. Adequate safety bollards andlor fencing should be used separate the vehicle and pedestrian traffic from the generator, vaporizers, and storage tank (i.e, safety bollards to prevent a vehicle from damaging the vaporizers or storage tank), D, Any company names, logos, or other attention getting devices on the nitrogen generator storage tank shall face the internal portion of the site and/or be located below the main rooflines of buildings Band C, Staff Recommendation In Planning Case #04-18 staff recommends approval of the Planned Unit Development Master Plan (Fifth) Amendment and Site Plan Review subject to the following conditions: I, The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD except as amended by tbe four subsequent amendments. 2. A PUD Amendment form, drafted by the City Attorney, shall amend the PUD and encompass all five amendments to the Master Plan PUD. Such PUD Amendment form shall reference the proposed revision to the Site Plan from Planning Case #04-18, Building permits may only be issued after the PUD Amendment document receives the approval of the City Council and is executed by both the City Council and the applicant. \\Earth\Jllanning\Planning Cases\2004\04.18 Guidant POD Amendment Nitrogen Generator (PENDING)\1O-20-04 PC Report Guidant PUD Amendment for Nitrogen GeneratoLdoc Page 50f6 - e . - e e Options l. Recommend approval as submitted, 2, Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request," 4. Table for additional information, Deadline for Al!:ency Actions The City of Arden Hills received the completed applieation for this request on September 7, 2004 Pursuant to Minnesota State Statue, the City must act on this request by November 7, 2004 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days, Notification Notiee of this public hearing was published on October 6, 2004 in the Shoreview-Arden Hills Bulleting and mailed to residents within and beyond 350 feet ofthe Guidant Campus. Resident Comments Staff has not received any letters, e-mails, or calls ITom residents in regard to this planning case. Attachments 4a-l Location Map, Aerial Map, other supporting documents 4a-2 Plans and statement submitted by the applicant. \\Earth\PI::mning\Planning Cases\2004\04-18 Guidant pun AmendmcntNitrogen Generator (PENDING)\lO-20-04 PC Report Guidant PUD Amendment for Nitrogen Gcnerator.doc Page 6 of6 - (- Attachment 4a - 1 Ie Planning Commission Meeting - October 20, 2004 PC #04-18 ~~: ~~~if_' ~,<:. '~;j ~ /1 I _ "" ;.' - ~ ~ L) - pH JcC\ .'. ..... . . ~~I-- -'G= ,( ~ :-7' B'r::: ......; r~~I]::,r:~t ~ '" ,; ~ i ~ JH rn % lIa W'. ; ;;:;;%/,: ~:'II~~ ." \; i'&Ju r) -I ,~ :~ (),- ~ I ;YA.~ . < ~~:J' i"'''' _~m ~~ ;\~ . :'-t..~IJ! It;1.b 111"1"'11' ,. .-,~. :~. , 0'7 !If ~ ':j ~ : .. <I' ~ '" .' ~~~ ~. tJ '" /" "S iii Il!l ~ II' ~ ,.'It )bi'~\~:~;;~ B ~~' u :. _ W~.~! ~ '" b f-i m ~ ~ ~r Q'zf~~, '~/ ;7 ",-/ f 5i>7ill~ "..j", '.. "':/ ~J I ti ~" :rJ.Jl~" 1-;1 ~. ,.-;; -1!-7<... .. g '" ' . '", t$ir~,.(\-s,,\'C'0 II> fmj~ :< ", <. 'iT LJ : '. I \ , .~. ' ',I ': .:,' ...., '. I .', , :.', ;c;:' . 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S:z 02 I" 2m '" ::j2 d !!l1l !II> -, -< ~-1 'I _m N L .J , ~ ~LLS City of Arden Hills Request for COlIDCil Action -prepared by: MW/SJ Dep!.: Admin Council Mtg. Date: 10/25/2004 Final Action Needed By: 10/25/2004 Agenda Item ~~$ Partial Settlement-Rochon leQal Dispute Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Approve the proposed Selllement Agreement and Partial Release. Staff Recommendation: Staff recommends that the City Council accept the offer and authorize the Mayor to sign the proposed agreement Advisory Commission Action: Commission Date Action PTRC Supporting Documents (which are attached to this Action Form): . l2J Memo/Leller: Letter from Jerry Filla, City Allorney, dated October 19, 2004. D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Allorney Recommendation: l2J Other: Settlement Agreement and Partial Release Financial Implications: AdministratorlStaff Comments: . Page 1 of 1 , Warren E. Peterson Jerome P. Filla Daniel Witt Fram Glenn A. Bergman lonn Michael Miller Michael T. Oberle Steven H. Bruns' Paul W. Fahning. Cameron S. McLelland Andrew P. Muller ~~~~MAN I~ '.,. :II........... ...1.'..._;........._... .... .,.~'. Suite 300 50 Fifth St. E. St. Paul. MN 55101-1197 16511 291-8955 W:in 228-1753 facsim.a WWW.Pfb-pa.c.., Direct Dial #(651) 290-6907 October 19, 2004 Ms. Michelle Wolfe City Administrator City of Arden Hills 1245 Highway 96 West Arden Hills, Minnesota 55112 RECEIVED OCT 211 2004 CITY OFAADEN HIllS RE: Partial Settlement Rochon Construction Pete's Water and Sewer, Inc. Our File No.: 10450,97-3 Dear Michelle: As you know, part of the City's claim against Rochon involves damages to the traffic signal located at the intersection of Highway 96 and Hamline Avenue. The damages were caused by one of Rochon's subcontractors. I n order to correct the problem, the City incurred expenses of $11,250.00, . The insurance carrier for the subcontractor has offered to reimburse the City in return for a partial release of claims. I am enclosing a proposed Settlement Agreernent and Partial Release. I recommend that the City accept the offer and authorize the Mayor to sign the agreernent. If this offer is accepted, the City will reduce its clairn against Rochon by this amount and proceed with the remaining claims in the arbitration proceeding. If you have any questions, please contact me. VeryJfuly yours, o/lfo:c l. to ~ to . JPF:jtCJ~!omel ' i la Enclosure ,,/ cc: Mr. Shawn Johnson, Assistant City Administrator F:\users\Janice\Daily Dictation (19-04).wpd . . ALSO ADMITTED iN WISCONSIN , ,. e . . SETTLEMENT AGREEMENT AND PARTIAL RELEASE I. RELEASE: PARTIES TO THE SETTLEMENT AGREEMENT AND PARTIAL ll1is Settlement Agreement and Partial Release is entered into by and between the City of Arden Hills ("the City"), Pete's Water and Sewer, Inc, ("Pete's") and General Casualty Company of Wisconsin ("General Casualty"). 2. RECITALS: WHEREAS, the City has made claim against Rochon Corporation ("Rochon") for damages arising out of the construction of a new City Hall; and WHEREAS, as part of the City's contract with Rochon, Rochon subcontracted underground utility work to Pete's; and WHEREAS, the City has asserted a claim against Rochon for work performed by Pete's, in the AAA Arbitration; and WHEREAS, the City retained Collins Electrical Systems for signal loop repairs alleged to have pertained to Pete's work pursuant to subcontract for traffic signal loops at Highway 96 and Hamline A venue, in Arden Hills; and WHEREAS, Rochon has tendered its defense to Pete's and General Casualty, which has been rejected by them; and WHEREAS, Pete's and General Casualty deny any obligation to defend and/or indemnify Rochon because Pete's alleges and claims it did not "damage" any property of the City in its work as a subcontractor of Rochon; and .. ., WHEREAS, Pete's and General Casualty contend, however, that almost all of the damages sought by the City in the AAA Arbitration are those associated with the work of Rochon, and/or other subcontractors; and - WHEREAS, General Casualty wishes to settle with the City any and all claims the City may have against Rochon and/or Pete's for damages claimed or alleged arising out of the work of Pete's and repaired by Collins Electrical Systems, as described in the attached invoice of Collins Electrical Construction Co,; and WHEREAS, the City, Pete's and General Casualty desire to settle the City's claims to the extent that such claims are or may be covered by the policy of insurance issued by General Casualty to Pete's, including any claims or allegations made or to be made against Rochon pursuant to Meadowbrook, Inc. v. Tower Insurance Company, Inc" 559 N.W.2d 411, 416 (Minn. 1997), THEREFORE, in consideration of the mutual promises of the parties hereto, to clearly . resolve the disputes between the City, Pete's and General Casualty as they relate to damages arguably covered under the General Casualty policy, allegedly caused by Pete's to property of the City, and to facilitate resolution of the dispute concerning coverage for Rochon under the General Casualty policy, the parties hereto agree as follows: I . In consideration of release set forth in this Agreement, General Casualty will pay to the City of Arden Hills the amount of Eleven Thousand Two Hundred Fifty and noli 00 ($ I 1,250.00) Dollars, 2, In consideration of the mutual covenants, promises and agreements made herein, and the payment identified above, the City of Arden Hills agrees to fully and forever remise, release, acquit and discharge Pete's Water and Sewer, Inc, and/or General 2 . , . e Casualty Company of Wisconsin, and/or Rochon Corporation, from any and all claims, disputes, allegations, rights, causes of action and all damages, past, present or future, whether known or unknown, relating to the services provided by Pete's to the City for work performed at Highway 96 and Hamline Avenue by Collins Electric. The City further fully agrees to completely and forever remise, release, acquit and discharge Pete's, General Casualty and/or Rochon from any and all claims, rights, causes of action, and all damages, past or present, known or unknown, that may be covered or arguably covered under General Casualty Company of Wisconsin policy number CCJ0296697, issued to Pete's. 3. It is the parties' intent that this Settlement Agreement and Partial Release be construed in accordance with the principles set forth in Meadowbrook, Inc. v. Tower Insurance Company, Inc., 559 N,W.2d 411, 416 (Minn. 1997), Accordingly, it is understood between the parties that the seope of the Settlement Agreement and Partial Release is limited to the resolution and dismissal of claims that may be made against Rochon that arguably are covered under the General Casualty policy of Pete's, only. Such claims would include those claims relating to damage to other property, including but not limited to, claims which were necessary after traffic signal loops at Highway 96 and Hamline Avenue in the City of Arden Hills were allegedly damaged because ofthe installation of water and sewer utilities for the new City HaiL Claims related to other work alleged to have been performed by Rochon, for which damages are claimed by the City, that have been presented in the e . 3 Dated: , . arbitration, are not within the scope of this Settlement Agreement and Partial Release. - 4, It is agreed and understood that this settlement is not to be construed as admission by Pete's and/or General Casualty oftheir liability in this matter, Any such payment is not to be construed as an admission regarding coverage under the General Casualty policy issued to Pete's for Rochon, 5. The terms of this Settlement Agreement and Partial Release supersede and terminate all pi'ior oral or written agreements, warranties and communications between the parties. This Agreement is binding upon the parties, their heirs, assigns and representatives. Upon the signing ofthis Agreement, and completion of the payment required, either party owes the other any further duty or obligation, There are no ongoing duties, warranties, or other commitments (contractual, statutory or . otherwise) between the parties. All parties are fully informed as to their rights and responsibilities under this Agreement. This Settlement Agreement shall be construed in accordance with the laws of the State of Minnesota, This Settlement Agreement has been fully negotiated, and no parties relied upon any statements made by any other parties. its agents or attorneys, in agreeing to sign this Settlement Agreement and Partial Release. CITY OF ARDEN HILLS ,2004 By: Its: 4 . . . - e . Dated: Dated: 876639 ,2004 ,2004 PETE'S WATER AND SEWER By: Its: GENERAL CASUALTY INSURANCE COMPANY OF WISCONSIN By: Its: 5 e Prepared by: PH Depl.: Com, Dev. Council Mtg. Date: 10/24/2004 Final Action Needed By: 10/25/2004 ~ ---A~HILLS City ot Arden Hills Re uest for Council Action Agenda Item. Chesapeake Extension Reauest Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: 0 Council Action Request: Consider a one-year extension of the Master Plan PUD. Staff Recommendation: Approve a one-year extension of the Master Plan PUD subject to an additonal condition of approval as stated in the attached Staff Report to the City Council dated October 25, 2004. Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): . 1ZI Memo/Letter: Staff Report to the City Council - October 25, 2004 o Resolution (No, ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~ILLS MEMORANDUM e DATE: October 25, 2004 Agenda Item 7.A TO: Mayor and City Council /:::J Peter Hellegers, City Plarutr W FROM: SUBJECT: Planning Case #01-05 Extension for Master Plan POD - NE Quadrant/Interstate Crossing Chesapeake Companies NE Quadrant ofI-694 and 1-35W Requested Action The applicant has requested a one-year extension for the Master Plan POD. (The Zoning Ordinance states that "within six months after obtaining Master Plan approval, or within such extended period aftime as the council has agreed to" [See, 5N6aJ, the applicant shall submit a Final Plan PUD). Backl!rlmnd . At their meeting on March 26,2001 the Arden Hills City Council approved a Master Plan POD for Chesapeake Companies subject to 13 conditions. Condition 13 states that "Due to the time requirements of land acquisition and securing major tenants, the time requirement for the final plan to be submitted no more than six months after the date of City Council's approval of the Master POD be changed to eighteen months for this proposa1." It is clear that the Council at that time recognized that this project would not be ready for development within the standard POD framework. Subsequent to this approval the office market fell to its lowest level in years and has not since fully rebounded, Chesapeake came back to the Council on two other occasions for extensions to their POD, The major issues that surrounded this project in the past appear to be approaching resolution, Chesapeake has a signed purchase agreement with the owners of the ATS Steel property and has also signed a purchase agreement with MT Properties who owns the old railroad spur. These two accomplishments have all but assembled the property to the configuration which had been proposed in the Master Plan POD. The property assemblage problem appearing solved, Chesapeake has been working with Northstar Partners to market the property to potential tenants, Marketing activities include executive marketing letters, monthly broadcast e-mails, marketing material preparations, and even sponsoring a hole at a MNCAR golftoumament. However, even Page 10[4 . \\Earth\Planning\Planning Cases\2001\OI ~05 Chesapeake\IO-25-04 CC Report 1 Year Extcnsion.doc e . with all the marketing activities, the office market has been slow to improve, Peter Carlson of Chesapeake states in his letter that the extension of their Master Plan POO would allow them to be more successful in promoting the sites to major tenants who tend to be very risk averse, It is important to recognize that the Chesapeake Master Plan POO would potentially include up to two eight story office buildings, This sort of development is more consistent with what you typically see at major interstate junctions than the underlying Gateway Business Zoning would otherwise produce. The Gateway Business Zoning District appears to be geared toward office/warehousing users and most likely did not adequately plan for the future potential of the Northeast Quadrant property. Granting an extension to the Chesapeake Master Plan PUD not only gives Chesapeake certainty, it gives the City of Arden Hills certainty that a high caliber development would be built on the property within the parameters established through the POO, While it seems advantageous to grant the extension to the Master Plan POO, it would also be in the City's best interest to reserve the right for an updated traffic study, EA W, or other supplementary documents as necessary at the time of application for the Final Plan POO, If there are additional development regulations that change significantly between now and the time of application for the Final Plan POO, the City should also reserve the right to have Chesapeake comply with those regulations, Staff has included this language as a condition of approval. Staff Recommendation Staffrecommends approval ofthe requested one-year extension (to allow Chesapeake Companies to submit a Final Plan PUD no later than September 25, 2005) subject to the applicant continuing to abide by the 13 existing conditions of approval and adding a 14th condition of approval. The conditions of approval would read as follows: 1. The proposed document "Gateway Business Center--Arden Hills, MN, Proposed Planned Unit Development Design Standards", revision dated March 7, 2001, be amended accordingly (additions are shown in CAPS, language removed is striekefl): a) Page 1, Purpose and Intent, third line of the first paragraph should read, ",.. consist of A PREDOMINA TEL Y office DEVELOPMENT and supporting ancillary uses". "; b) Page 1, Permitted Uses, strike #1 relating to antennas and add it under Permitted Accessory Uses; c) Page 1, Permitted Accessory Uses, #1 should read, "Any incidental assembly, repair, processing, CLASS I manufacturing, , ," d) Page 2, Permitted Accessory Uses, #7 should read, "Day Care Nursery WITH LESS THAN TEN CHILDREN"; e) Page 2, Lot Area, Lot Width, and yard Requirements, #1, should read, "Lot Area: One acre minimum, NOT TO EXCEED TWO LOTS OF THIS SIZE" f) Page 4, Building Design and Materials, #4, last line of the paragraph, should read, ".. .of the fayade, ACCESSORY BUILDINGS SHALL MEET THE SAME BUILDING MATERIAL REQUIREMENTS AS PRINCIPAL BUILDINGS. Allowable materials"."; g) Page 4, Building Design and Materials, #4 B, should read as follows, "Secondary exterior building materials may be decorative block (LIMITED TO SINGLE STORY . \\Earth\Planning\Planning Cases\2001\Ol~05 Chesapeake\10-25-04 CC Report 1 Year Extension.doc Page 2 of4 STRUCTURES), integrally colored stucco, or heavy gauge aluminum or prefinished architectural metal panels OR EIFS (TO A MAXIMUM OF 10% OR THE STRUCTURE); h) Page 5, Building Design and Materials, #4 C, should read as follows, "Synthetic stucco 6f EIFS (Exterior Insulation ami Finish Systems) may be permitted as a secondary material on upper floors only"; i) Page 5, Building Design and Materials, #4 F, should be stricken completely; j) Page 5, Building Design and Materials, #10 should be stricken completely; k) Page 5, Building Design and Materials, #11, second line, should read as follows, ".. . submitted for staff PLANNING COMMISSION review AND CITY COUNCIL APPROVAL at the time of submittal for building permit(s) FINAL POO"; I) Page 6, parking Requirements, #3, second line should read, ",. ,shall be screened with a decorative wall OF COMPATIBLE MATERIALS..."; m) Page 6, Loading Docks, third line, should read, ". ..by means oflandscaping which is at least 80% opaque within two years 6f AND by a screen walL.." and n) Pages 8 and 9, Signage, be removed in its entirety from the document for review during the final POO process, with the exception of#2 J, which should read as follows, "Temporary leasing signs and marketing signs will be allowed AS RECOMMENDED TO CITY COUNCIL BY STAFF". 2, Maximum office component requirement be increased from 50% to 100% as per the "Variance Requests and Findings, (a)" section of the staff memorandum; 3, Minimum building size be reduced from 20,000 square feet to 6,000 square feet, as per the "Variance Requests and Findings, (b)" section of the staff memorandum, allowing no more than two structures of this size on the property; 4, Maximum building height be increased from 35 feet to eight stories as per the "Variance Requests and Findings, (c)" section of the staff memorandum; 5, Parking ramps/decks be permitted within the front yard setback and the side yard/comer setback as per the "Variance Requests and Findings, (d)" section ofthe staff memorandum; 6, Side yard interior and comer setbacks for the principal structure(s) must meet the requirements of the Gateway Business District and are not permitted as proposed to be decreased to 10' on the interior (where 20' is required) and 20' on the comer (where 50' is required); 7, Reducing the specific landscape requirements (caliper inches) outlined in Appendix A, Zoning Ordinance, relating to the square footage of floors of a building and building height to reflect the proposed requirements in the applicant's Design Standards as per the "Variance Requests and Findings, (f)" section of the staffmemorandum; 8, A landscape performance bond at 125% of the cost of materials and installation must be provided prior to the issuance of a building permit; 9. Park land dedication will be required as part of the final plat, not to exceed ten percent of the area ofthe property or, if providing cash in lieu ofland, the fair market value of the property at the time of approval; 10, A permit from Rice Creek Watershed District will be required following City approval; II, A monument sign at the comer of Highway 96 and Round Lake Road (City property) would need to be reviewed and approved by the City Council prior to construction; \\Earth\Planning\Planning Cases\2001\Ol-05 Chesapcakc\10-2S-04 CC Report 1 Year Extension.doc Page 3 of4 e . . e . 12. Due to the time requirements ofland acquisition and securing major tenants, the time requirement for the final plan to be submitted no more than six months after the date of the City Council's approval of the Master PUD be changed to eighteen months for this proposal; and 13. Approval ofthe master plan is contingent on the applicant's acquisition of all properties shown in the proposaL *14, At the time of avvlication for the Final PUD the City would reserve the ri>zht for an uvdated traffic study, EA TV. or other suvvlementarv documents as necessary. If there are additional develovment re>zulations that chan>ze si>znificantly vrior to the avv/ication for the Final Plan PUD, the Citv would reserve the ri>zht to have Chesaveake comvly with those new deyelovment ref!Ulations, Attachments 7A-l 7A - 2 Location Map and supporting documents October 4, 2004 Letter from Peter Carlson of Chesapeake (this is an update of the original letter sent August 31, 2004). October 4, 2004 - Marketing Activity Summary, Northstar Partners City Council Minute Excerpt - September 8, 2003 City Council Minute Excerpt - September 9, 2002 City Council Approval Letter- March 27, 2001 Staff Report to the City Council (text only) - March 12, 2001 7A- 3 7A-4 7A - 5 ]A-6 7A -.1 . \\Earth\Planning\Planning Cases\2001\01-05 Chesapeake\1O~25-04 CC Report 1 Year Extension.doc Page 4 of4 _ City Council Attachment October 25, 2004 . Attachment 7 A-I . CJ') ~ ::a ~ ~ ~ ~ ~ ~ - " ID N.... -: (7J ~ 1,0 _ ~ ~~;.; ~ :I:>> ~ = _ Q,Z I E:r: ~"C :: -:(~:!!!NE '0'" i:;:;:; II'! .;:.-S _...: ~ U~E~ ; ~ -:( ~ ii: ~ o c ~2 Q. ~4V .s:E ~ OJ OJ LL C) C) CD C) C) ro o o CO II - ~ oJ) ~ C) (j) C) D CD _ City Council Attachment October 25, 2004 . Attachment 7 A - 2 . " October 4, 2004 Mr. Peter Hellegers City Planner City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5794 RE: Interstate Crossing - Arden Hills Dear Mr. Hellegers: We respectfully request the renewal of the current Master PUD for an additional twelve months. L Status of A TS and Rail Propertv A TS Propcrty - Executed Purchase Agreement and expect to close this fall. Rail Property - Agreed to the Purchase Agreement. Expect to execute Purchase Agreement this week. II, Status of Proiect . a) Market is slowly improving with more activity seen by larger companies planning for consolidations and new facilities, b) We have seen an increase in requests for information by potential users. We have one company that we are actively in pursuit of that needs 150,000 square feet. They are consolidating five locations. c) We retained Cuslnnan Wakefield/Northstar Partners to market the site for us. They are one of the top national firms in the Twin Cities and have been very active in marketing the property throughout the Twin Cities, See attached for a brief summary of their activities. III. Master PUD Purpose: a) Modify the Gateway Business District zoning to include multi-story (up to 8 stories) office buildings and othcr changes that provide more flexibility for a high quality development. Reduces uncertainty for corporate user. Faster approval process for corporate user. Defines the development and building guidelines for corporate user. Reduced predevelopment expenses to corporate user. Competitive advantage over most sites in competing cities. . b) c) d) c) f) 11100 \v:\YZ__\H BOULn"_\RD. SUITE 766 .. i\:iINNETONK.\. ,\'\l"'~E.SOn 55305 TELE.PHONE (952) 847-2444" FAX (%2) 595-8247 ,~ ~. - . . Mr. Peter Hellegers Octobcr 4, 2004 Page Two Our stratcgy is to continue to aggressively pursue quality companies when they come to the market. With the market slowly improving, larger companies are starting to plan for consolidations and new facilities. As they do, we believe they will be hotly pursued by all viable landowners and City's. For this reason, it is important that we have as few barriers or obstacles as possible to secure a quality tenant. By having our approvals/zoning in place, 1) zoning tbat allows 100% office users and multi-story office buildings; 2) we eliminate a significant uncertainty in tbe analysis from tbe prospective company. In light of the current economy, most corporate executives are very risk adverse, They do not want to spend time or money pursuing a site that has any uncertainty or risk. Therefore, they frequently reject sites if they pose any risk of not closing. If vou approve our PUD extension, it puts our site and efforts to secure a tenant at an enbanced position in a competitive marketplace. Some of the other landowners, developers, and City's do not have these advantages and will have to overcome the issues of uncertainty of City approvals, excessive time to achieve approvals, and additional expense that we have proactively achieved. We invested a lot of time and money to make our site as marketable as possible to potential users. All of the essential issues have been completed such as wetland delineation, civil engincering, survey, topos, environmental, EA W, and Master PUD. We hope you continue to support our efforts to develop this property into a high quality campus that we can all be proud of. Extension ofthe POO approval places Interstate Crossing in an ideal situation to capture business growth opportunities as soon as possible in a manner that advances the specific policies and goals stated in the City's comprehensive plan. Sincerely, CMK ARDEN HOLDINGS a Minnesota Limited Partnership c~ PCC/amb cc: Diane Fredeen _ CI1L(~Quncil Attachment October 25. 2004 . Attachment 7 A - 3 . *NORTHSTAR PARTNERS Interstate Crossings Marketing Activity Summary October 4, 2004 - Client Name: Chesapeake Companies To: Pete Carlson From: Northstar Partners Marketing Team. Gordie Hampson, Connie Grady, Scott Kummel, Jason Butterfield Marketing Activities: 1. Northstar Partners has prepared marketing materials including a project brochure, aerial photography, site plan, maps, area amenities and various electronic marketing tools. 2, Executive marketing letters have been sent to the following groups: o Major employers in the Northeast suburban market, such as Medtronic and Guidant o Major commercial developers such as Opus, Ryan and Duke Realty o Major residential developers including Centex, DR Horton, Pulte, and K, Hovnannian Homes o Mixed use developers including The Beard Group, North American Properties and Hartford Group o Major retailers such as Cabela's, Bass Pro Shops, Home Depot and Costco 3. Monthly broadcast emails have been sent to the commercial real estate brokerage community. (Approx. 400) 4, MNCAR Golf Tournament Hole Sponsorship: Chesapeake Companies and Northstar Partners sponsored a hole at a June 29, 2004 Minnesota Commercial Area Realtors golf event. The event turnout was excellent, featuring 150 of the Twin Cities top real estate professionals, The event was good exposure for property. . An in.dependcnuy owned and operated member of the JlIII"_ CUSHMAN & .,~:,. WAKEFIELD@ ALLIANCE . _ City Council Attachment October 25. 2004 e Attachment 7 A - 4 . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 3 " 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. Plannifll! Case No. 01-05: Chesapeake Master Plan PUD Extension Mr. Parrish stated the applicant was requesting an extension of the previously approved Master Plan PUD. He indicated staff had sent a letter to ATS Steel representatives infonning them of the extension request. He noted the City Attorney indicated there were no significant legal implications if the extension were to be granted again. He stated, however, the applicant was requesting a 24- month extension, but since the City's development regulations could change over a 2-year period, staff would suggest a l2-month extension instead. He noted the owners of ATS Steel were objecting to the l2-month extension. Councilmember Grant asked why staff was recollll11ending 12 months instead of e 24 months, Mr. Parrish replied in the event development regulations were changed, staff believed two years was too long of a period to have this reevaluation. Mr. Filla stated good faith negotiations between the two parties should not be an issue for the Council to consider, He indicated these negotiations were private and did not involve the City. Daniel Beeson, representative for Peggy and Mark McKee, stated Mrs. McKee has been actively engaged in marketing the property for its fair market value since fall 2000, He stated his clients were adamantly opposed to the extension of the PUD as it related to their property. He noted this developer had two and one-half years to develop this property, which they have not done. He stated condition number 14, required the acquisition of the McKee parcel and he did not believe Chesapeake had negotiated in good faith. He stated the condition did not give any incentive for Chesapeake to negotiate in good faith, and he noted his clients had been harmed by this condition. He asked the Council to deny the extension, a exclude the McKee property, or start a condemnation proceeding. He stated Mrs, ., - . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 4 McKee was unable to market this property in the market place with this "cloud" over the property. Councilmember Rem joined the meeting at 7:18 p.m. Councilmember Larson stated if Chesapeake had a major tenant, he believed Mrs. McKee would have a major advantage for negotiations. He noted he was not convinced by the argument that the Council needed to do something. Mr. Beeson replied the playing field was not level at this time and the concern was not with the City Council, but the Council had given Chesapeake an unusual leverage. He again asked the Council to exclude his client's property so they could market it on the open market. Mayor Aplikowski asked what would happen if they did not grant the extension. Mr. Parrish replied Chesapeake could have to go through the process again. He noted Chesapeake would like the extension, so when they had a tenant, they would be ready to proceed, He stated in the past, the Council had no interest in a condemnation process. He noted this property was a legal non-conforming to date and it could be used as a manufacturing warehouse facility, but they could not expand. He indicated Mrs. McKee was not obligated to sell to Chesapeake. He noted Mrs, McKee could sell the property and let the new owner negotiate with Chesapeake if they wanted. Mayor Aplikowski asked how they could "carve out" this property, Mr. Filla replied they would have to conduct a public hearing to amend the plan. Councilmember Grant stated he did not believe it would make sense to exclude this property from ofthe PUD, Peter Carlson, Chesapeake Companies, stated they were attracted to this parcel because it was in a redevelopment district. He stated the request for the PUD did not affect ATS property, He noted ATS was a non-conforming use under the Gateway Business District. He stated the PUD did not change ATS' ability to market the property, He noted the limiting factor was the non-conforming use and the PUD was not the inhibitor to a sale. He stated they did not change the legal ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 5 - status of ATS' property, He stated the Master PUD Plan was a good step for them to pursue and it is a good compromise between the developer and the City, He stated they had attempted to purchase the A TS property since fall 2000 and he believed they had negotiated in good faith, He indicated he did not believe they were that far apart in the purchase price and valuations, but they could not pay a premium for this property. He noted they had no animosity with ATS and wanted to sit down and discuss an offer. Councilmember Larson asked if there was a reasonable period of time in which the City could say they had given Chesapeake. He noted the City's interest was to see this land developed, Mr. Carlson replied Chesapeake was the owner of the property and the market at this time was not good for development. He indicated they could hold onto the property for many years until the market turned around. Council member Grant asked if A TS Steel were to get a buyer and close on the deal, if he understood Chesapeake would need to start negotiations all over again . with the new buyer. Mr. Carlson replied they understood this, but if Mrs. McKee were asking too much for this property, they would simply develop their parcel and leave the A TS Steel parcel as a non-conforming use, Councilmember Grant asked if Chesapeake would oppose a condemnation property, Mr. Filla replied condemnation was not part of the City's plan at this time, and if Chesapeake wanted to develop the area, they would need to acquire the A TS property and the City was not in the position to mediate the sale of this property. He noted there was no cloud on the property and A TS could continue to use the property under the City's zoning regulations. He stated the City had made it very clear that the sale of this property had to occur in the private sector and no condemnation had been talked about. Councilmember Grant stated it was not his intent to have the City condemn the property, . - e . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 6 MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve Planning Case No. 01-05: Chesapeake Master Plan PUD with an extension of 12 months. The motion carried unanimously (5-0). B. i. Resolution No. 03-57: Settinl! Preliminarv Levv for 2004 Mr. Parrish stated by September 15, 2003, cities were required to adopt and certify to the County their preliminary levy and truth in taxation dates for the upcoming fiscal year. He noted the preliminary levy was proposed to increase by three percent, which contemplated levying back the 60% of lost state aids allowable under legislatively mandated levy limits. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve Resolution No. 03-57: Setting the Preliminary Levy for 2004. The motion carried unanimously (5-0). ii. Resolution No. 03-58: Adoptinl! Truth in Taxation Hearinl! Dates Mr. Parrish stated in keeping with past practice, the truth in taxation hearing date has been set for the first Monday of December, or December I, If necessary, a continuation hearing has been set for December 4th, with the adoption hearing set for December 8. It is anticipated the Council will consider adopting the final budget and levy for 2004 on December 8, MOTION: Councilmember Holden moved and Councilmember Rem seconded a motion to approve Resolution No. 03-58: Adopting Truth in Taxation Hearing Dates. The motion carried unanimously (5-0). C. Planninl! Case No. 03-03: Comprehensive Plan Amendment and Rezoninl! Mr. Hellegers stated at the June 4, 2003 Planning Commission meeting, the Commissioners approved a Comprehensive Plan Amendment and Rezoning for certain properties generally located south of County Road E-2, west of New Brighton Road, east of Cleveland Avenue and north of the Cottage Villas development for two reasons, First, there were inconsistencies between the Zoning Map and Comprehensive Plan (Future Land Use) Map. Second, because -. City Council Attachment October 25,2004 . Attachment 7 A - 5 . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 9,2002 4 - Donna Alexander, representative of SRF, explained what AUAR and EIS were, and the differences, requirements and advantages between them. She indicated this project was on an expedited schedule. MOTION: Council Member Aplikowski moved and Council Member Grant seconded a motion to approve Resolution #02-42, a resolution to order an alternative urban area wide review (AUAR) for the Guidant Campus in the City of Arden Hills, The motion carried unanimously (5-0). 3. Chesapeake Master Plan PUD Extension Mr. Parrish explained in March, 200 I, the Council had approved a Master Plan Planned Unit Development for Chesapeake Companies, He stated since the eighteen months timeline for submitting a final plan would lapse in the near future, the applicant was requesting a twelve-month extension of the Master Plan PUD . approval. He noted A.T.S. Steel, Inc. and HPMK, LLC were opposed to any extension for reasons as noted in their attorney's letter dated September 4,2002, Mr. Filla stated he had read the correspondence from A,T.S. Steel, Inc. and HPMK LLC's attorney, He indicated there were some recent Minnesota and National cases that dealt with matters such as this, and most of those cases involved cities entering into development agreements, which indicated the cities would exercise their power of eminent domain. In his judgment, the facts in this case did not rise to that level. He stated the Minnesota courts probably would not accept those arguments at this time, considering the facts it had before them. He stated the City at no time indicated it would exercise its eminent domain or interfere with A.T,S. Steel, Inc.'s property. In conclusion he stated the City had the authority to extend and if they chose to do that, the City Code gave them that power. Daniel Beeson, Attorney representing A.T.S. Steel, Inc. and HPMK, LLC, stated his clients were adamantly opposed to any extension of the 18-month deadline for the Chesapeake development proposal. He indicated his clients were opposed to this because there had been absolutely no attempt on behalf of Chesapeake over the past year to acquire the property. He stated his clients had . owned their property for 20 years, and had successfully operated their business from the building, He stated his clients had not opposed the Master Plan PUD or ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 9, 2002 5 - . the original 18-month extension because they believed Chesapeake was intending to negotiate, and intended to acquire this property. He stated his clients believed 18 months was reasonable, but there had been no due diligence in proceeding on this or acquiring the property, and Chesapeake has had no communication with his clients for the past year. He stated his clients had listed the property for $300,000 below the market rate from two years ago. He noted nobody was interested in purchasing this property for market value as long as there was a cloud of redevelopment. He stated his clients wanted to be released from this cloud of redevelopment so they could market their property. In the alternative, he suggested they extend the Master Plan PUD approval for as minimal time as possible, and to require Chesapeake to negotiate with due diligence, However, he respectfully requested that the extension be denied. He noted their appraiser had indicated it was very unlikely that anyone who had an interest in this property was going to buy it and then move their business operation into it knowing that at anytime they could be forced out because of a possible redevelopment. He stated this significantly affected what interest there was in the marketplace. He asked the City hold Chesapeake to a standard of good faith and due diligence. He stated A.T.S, Steel, Inc. had communicated directly with Mr. Carlson, but there had been no willingness on Chesapeake's part to engage in negotiations, and the previous Chesapeake offer had been withdrawn. . Peter Carlson, Chesapeake Companies and CUK Holdings, updated Council on what had happened since they had granted the PUD, He stated they were not able to start marketing the property until after the closing with Morris Communications on December 31, 2001. He indicated it took approximately one month after that to start the marketing of the property. He indicated they have had seven full months to market the property, and they had spent a substantial amount of money to market it and finalize different analysis from civil engineering, surveys, etc, He indicated they had been pleased with the response, but with the economics of the nation at this time, the market had gotten worse from when they first started this process, He stated they were right now talking with a national company and were hopeful these negotiations would work out. In response to A.T.S. Steel, Inc, comments, he believed Chesapeake had attempted to negotiate with A.T.S, Steel, Inc, on this. He stated they could not pay a premium however as this would ruin the viability of their project. He stated their first offer had been rejected. He indicated when he had met in August with Mr. Beeson and A.T.S, Steel, Inc. they had an asking price of 3.4 million. He indicated Chesapeake was trying to be reasonable, but could not afford $88.00 per square foot, so they turned ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 9,2002 6 - that offer down, He indicated the next proposal was 2.6 million and Chesapeake pay V. of the real estate taxes in 2002, He noted, this again, was approximately $66,00 per square foot and after touring the building, they had to turn that offer down also because they did not believe the property was worth that much. He stated they had told AT,S. Steel, Inc, that they could not pay the $2,6 million, but they would not interfere if A.T.S. Steel, Inc. chose to market or lease the property, He stated he had learned a month ago that AT.S. Steel, Inc. was marketing the property for 2.0 million. He stated once they found that out, they had been attempting to contact AT.S. Steel, Inc. because this was a range they felt was more reasonable for this property. He stated they had never refused to meet or talk with AT.S. Steel, Inc. or their attorney. He indicated he believed they could still work something out that would work for both parties. He stated their interest was to do the best thing for both AT.S. Steel, Inc. and Chesapeake Properties. He stated he hoped to have this ready in 12 months, but there was a possibility he might need to come back to the Council in 12 months and request another extension. He indicated it took a lot of time to work out this type of a development with a large company, He indicated an extension of their PUD was separate from . their negotiations with AT.S. Steel, Inc, Council Member Aplikowski indicated she was struggling with the request for the 12-month extension. Mayor Probst noted it was not the Council's job to negotiate a selling price between the buyer and seller and it appeared both the buyer and the seller were at least willing to sit down and negotiate the sale of this property. He indicated it was in the City's best interest to extend the time and urged the Council to approve this, Council Member Grant asked if they had the authority to extend this extension past the 12 months, if necessary, Mr. Filla replied the Council had this authority and noted this was not a City redevelopment project, and it was not a project the City had agreed to exercise its powers on and beyond that, the City had the authority to do what was in the City's best interest. MOTION: Council Member Grant moved and Council Member Larson seconded a motion to approve the twelve-month extension of the Chesapeake Master Plan Planned Unit Development. The motion carried (4-1) . (Council Member Aplikowski). _ City Council Attachment October 25,2004 . Attachment 7 A - 6 . March 27, 2001 Peter Carlson Chesapeake Companies 11100 Wayzata Boulevard, Suite 766 Minnetonka, MN 55305 Re: Planning Case #01-05, Master pun NE Quadrant ofl-35W and 1-694 Dear Mr. Carlson: Pleased be advised that the City Council, at their March 26, 2001, regular meeting, approved the Master Plalmed Unit Development proposed in Planning Case #01-05, subject to the following conditions: I. The proposed document "Gateway Business Center--Arden Hills, MN, Proposed Planned Unit Development Design Standards", revision dated March 7, 2001, be amended accordingly (additions are shown in CAPS, language removed is slricken): a) Page 1, Purpose and Intent, third line ofthe first paragraph should read, ".. ,consist of A PREDOMINATELY office DEVELOPMENT and supporting ancillary uses.,. "; b) Page 1, Permitted Uses, strike #1 relating to antennas and add it under Permitted Accessory Uses; c) Page 1, Permitted Accessory Uses, #1 should read, "Any incidental assembly, repair, processing, CLASS I manufacturing.,." d) Page 2, Permitted Accessory Uses, #7 , strike "Day Care Nursery" and add it to the list of Permitted Uses on page l; e) Page 2, Lot Area, Lot Width, and yard Requirements, #1, should read, "Lot Area: One acre minimum, NOT TO EXCEED TWO LOTS OF THIS SIZE" f) Page 4, Building Design and Materials, #4, last line of the paragraph, should read, ",. ,of the fac;ade, ACCESSORY BUILDINGS SHALL MEET THE SAME BUILDING MATERIAL REQUIREMENTS AS PRINCIPAL BUILDINGS, Allowable materials.., "; g) Page 4, Building Design and Materials, #4 B, should read as follows, "Secondary exterior building materials may be decorative block (LIMITED TO SINGLE STORY STRUCTURES), integrally colored stucco, or heavy guage aluminum or prefinished architectural metal panels OR EIFS (TO A MAXIMUM OF 10% OR THE STRUCTURE); h) Page 5, Building Design and Materials, #4 C, should read as follows, "Synthetic stucco or EIFS (Exterior Insulation and Finish Systems) may be permitted as a secondary material on upper floors only"; i) Page 5, Building Design and Materials, #10 should be stricken completely; j) Page 5, Building Design and Materials, #11, second line, should read as follows, ".. . submitted for staff PLANNING COMMISSION review AND CITY - . . - . . COUNCIL APPROVAL at the time of submittal for building permit(s) FINAL PUD"; k) Page 6, parking Requirements, #3, second line should read, "., ,shall be screened with BERMING AND LANDSCAPING OR a decorative wall OF COMP ATffiLE MATERIALS". "; I) Page 6, Loading Docks, third line, should read, ". ,.by means of landscaping which is at least 80% opaque within two years ef AND by a screen wall.. ," and m) Pages 8 and 9, Signage, be removed in its entirety from the document for review during the final POD process, with the exception of#2 J, which should read as follows, "Temporary leasing signs and marketing signs will be allowed AS RECOMMENDED TO CITY COUNCIL BY STAFF", 2. Maximum office component requirement be increased from 50% to 100% as per the "Variance Requests and Findings, (a)" section of the staff memorandum presented to the Planning Commission on February 7, 200 I; 3. Minimum building size be reduced from 20,000 square feet to 6,000 square feet, as per the "Variance Requests and Findings, (b)" section ofthe staff memorandum presented to the Planning Commission on February 7, 2001, allowing no more than two structures of this size on the property; 4. Maximum building height be increased from 35 feet to eight stories as per the "Variance Requests and Findings, (c)" section of the staff memorandum presented to the Planning Commission on February 7, 200 I; 5, Parking ramps/decks be permitted within the front yard setback and the side yard/comer setback as per the "Variance Requests and Findings, (d)" section of the staff memorandum presented to the Planning Commission on February 7, 2001; 6. Side yard interior and comer setbacks for the principal structure(s) must meet the requirements ofthe Gateway Business District and are not pem1itted as proposed to be decreased to 10' on the interior (where 20' is required) and 20' on the comer (where 50' is required); 7, Reducing the specific landscape requirements (caliper inches) outlined in Appendix A, Zoning Ordinance, relating to the square footage of floors of a building and building height to reflect the proposed requirements in the applicant's Design Standards as per the "Variance Requests and Findings, (f)" section of the staff memorandum presented to the Planning Commission on February 7,2001; 8, A landscape performance bond at 125% of the cost of materials and installation must be provided prior to the issuance of a building permit; 9. Park land dedication will be required as part of the final plat, not to exceed ten percent of the area of the property or, if providing cash in lieu of land, the fair market value of the property at the time of approval; 10, A permit from Rice Creek Watershed District will be required following City approval; 11, A monument sign at the comer of Highway 96 and Round Lake Road (City property) would need to be reviewed and approved by the City Council prior to construction; 12. Due to the time requirements ofland acquisition and securing major tenants, the time requirement for the final plan to be submitted no more than six months after the date 2 - of the City Council's approval of the Master PUD be changed to eighteen months for this proposal; and 13. Approval of the master plan is contingent on the applicant's acquisition of all properties shown in the proposal. If you have any questions or comments, please do not hesitate to contact me at 651-633- 5676, Sincerely, Jennifer Chaput City Planner cc: Planning Case file #01-05 John Shardlow, DSU Terry Post, City Accountant . . 3 _ City Council Attachment October 25, 2004 . Attachment 7 A - 7 . CITY OF ARDEN HILLS MEMORANDUM DATE: March 12, 2001 TO: Mayor and City Council FROM: Jennifer Chaput, City Planner SUBJECT: Planning Case #01-05 Master PUD Chesapeake Companies, NE Quadrant ofI-694 and I-35W Request The applicant is requesting a Master Planned Unit Development of the properties located in the Northeast quadrant ofI-694 and 1-35W, Backl!:round A Concept PUD and preliminary plat of the properties in question was reviewed and commented on at the December Planning Commission meeting. The City Council approved the preliminary plat and provided comments on the Concept PUD. With this feedback in mind, the applicant is now making formal application for a Master PUD, To eventually make the proposed PUD a reality, Chesapeake Companies is continuing discussions with property owners on the potential acquisition of parcels owned by Morris Communications, ATS Steel and Burlington Northern Rail (currently unused rail right- of-way). Although not all ofthe properties are currently secured, the applicant wishes to proceed with a Master PUD so that the site can be marketed for development according to approved standards, The applicant submitted the following information, provided to the City Council with the Planning Commission packet for the March 7, 2001 meeting: I. Letter ofIntent 2, Proposed PUD Design Standards 3, Environmental Assessment Worksheet (EA W) 4. Maximwn Development Plan (maximum possible development on the site) Landscape Concept Plan (general landscape plan with medium development on site) The Planning Commission reviewed Planning Case #01-05 at their March 7, 2001 meeting, holding a one hour worksession prior to the meeting to review the major issues, A revised "Design Standards" document was presented to the Planning Commission at this time, The Planning Commission reviewed the document, item by item, and have proposed changes to it as a part oftheir recommendations tot he City Council. For - . . - . . additional information about the evaluation of this Planning Case, please refer to the Planning Commission packet from the March 7, 2001 meeting. Deadline for Al!encv Actions The City of Arden Hills received the complete application for this request on February 14, 2001, Pursuant to Minnesota State Statue the City must act on this request by April 15, 2001(60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The additional review period would extend to June 14, 2001, The City may, with the petitioner's consent, extend the review period beyond the June 14, 2001 date, Lastly, if the City denies the petitioner's request, "... it must state in writing the reason for the denial at the time that it denies the request." Options 1, Recommend approval as submitted, 2, Recommend approval with conditions. 3. Recommend denial with reasons for denial. 4. Table for additional information. Recommendations The Planning Commission recommends approval of a Master Planned Unit Development of the properties located in the Northeast quadrant ofI-694 and I-35W, with the following conditions: 1, The proposed document "Gateway Business Center--Arden Hills, MN, Proposed Planned Unit Development Design Standards", revision dated March 7, 2001(Exhibit A), be amended accordingly (additions are shown in CAPS, language removed is skiokeR): a) Page I, Purpose and Intent, third line of the first paragraph should read, "...consist of A PREDOMINATELY office DEVELOPMENT and supporting ancillary uses, . ,"; b) Page 1, Permitted Uses, strike #1 relating to antennas and add it under Permitted Accessory Uses; c) Page 1, Permitted Accessory Uses, #1 should read, "Any incidental assembly, repair, processing, CLASS I manufacturing,.." d) Page 2, Permitted Accessory Uses, #7 should read, "Day Care Nursery WITH LESS THAN TEN CHILDREN"; e) Page 2, Lot Area, Lot Width, and yard Requirements, #1, should read, "Lot Area: One acre minimum, NOT TO EXCEED TWO LOTS OF THIS SIZE" f) Page 4, Building Design and Materials, #4, last line of the paragraph, should read, ".. .of the fa9ade. ACCESSORY BUILDINGS SHALL MEET THE SAME BUILDING MATERIAL REQUIREMENTS AS PRlNCIP AL BUILDINGS, Allowable materials.,. "; 2 g) Page 4, Building Design and Materials, #4 B, should read as follows, "Secondary exterior building materials may be decorative block (LIMITED TO SINGLE STORY STRUCTURES), integrally colored stucco, or heavy guage aluminum or prefinished architectural metal panels OR EIFS (TO A MAXIMUM OF 10% OR THE STRUCTURE); h) Page 5, Building Design and Materials, #4 C, should read as follows, "Synthetic stucco or EIFS (Exterior Insulation and Finish Systems) may be permitted as a secondary material on upper floors only"; i) Page 5, Building Design and Materials, #4 F, should be stricken completely; j) Page 5, Building Design and Materials, #10 should be stricken completely; k) Page 5, Building Design and Materials, #11, second line, should read as follows, "" .submitted for staff PLANNING COMMISSION review AND CITY COUNCIL APPROVAL at the time of submittal for llHiIding Jlermit(s) FINAL PUD"; I) Page 6, parking Requirements, #3, second line should read, "., . shall be screened with a decorative wall OF COMPATIBLE MATERIALS", "; m) Page 6, Loading Docks, third line, should read, ".. ,by means oflandscaping which is at least 80% opaque within two years N AND by a screen wall"," and n) Pages 8 and 9, Signage, be removed in its entirety from the document for review during the final PUD process, with the exception of#2 J, which should read as follows, "Temporary leasing signs and marketing signs will be allowed AS RECOMMENDED TO CITY COUNCIL BY STAFF". 2. Maximum office component requirement be increased from 50% to 100% as per the "Variance Requests and Findings, (a)" section ofthe staff memorandum; 3, Minimum building size be reduced from 20,000 square feet to 6,000 square feet, as per the "Variance Requests and Findings, (b)" section ofthe staff memorandum, allowing no more than two structures of this size on the property; 4, Maximum building height be increased from 35 feet to eight stories as per the "Variance Requests and Findings, (c)" section of the staff memorandum; 5, Parking ramps/decks be permitted within the front yard setback and the side yard/comer setback as per the "Variance Requests and Findings, (d)" section of the staff memorandum; 6. Side yard interior and comer setbacks for the principal structure(s) must meet the requirements of the Gateway Business District and are not permitted as proposed to be decreased to 10' on the interior (where 20' is required) and 20' on the comer (where 50' is required); 7, Reducing the specific landscape requirements ( caliper inches) outlined in Appendix A, Zoning Ordinance, relating to the square footage of floors of a building and building height to reflect the proposed requirements in the applicant's Design Standards as per the "Variance Requests and Findings, (f)" section of the staff memorandum; 8, A landscape performance bond at 125% of the cost of materials and installation must be provided prior to the issuance of a building permit; 9. Park land dedication will be required as part ofthe final plat, not to exceed ten percent of the area of the property or, if providing cash in lieu ofland, the fair market value of the property at the time of approval; 3 - . . - - e 10, A permit from Rice Creek Watershed District will be required following City approval; 11. A monument sign at the comer of Highway 96 and Round Lake Road (City property) would need to be reviewed and approved by the City Council prior to construction; 12, A temporary leasing sign (Exhibit B), at a height of fifteen feet (15') and with a sign face of twelve feet (12') by eight feet (8'), located on the applicant's property, facing Highway 1-694 be permitted until corporate users are secured for the site; 13. Due to the time requirements ofland acquisition and securing major tenants, the time requirement for the final plat and final POD to be submitted no more than six months after the date of the City Council's approval ofthe Master POD be changed to eighteen months for this proposal; and 14. Approval of the master plan is contingent on the applicant's acquisition of all properties shown in the proposal. Updates Staff met with the applicant on March 20 to review the Planning Commission recommendations, The applicant would like to propose the following amendments to the Planning Commission conditions, as listed above: 1. Condition #1(d), do not impose any limitation on the number of children within daycares; 2, Conditions #1(g) and (h), allow EIFS to be used as a secondary material, to be used for up to 30% of the fayade; 3, Condition #1 (i), do not strike this statement and allow for structured parking facilities to be architectural precast or decorative masonry; 4, Condition #1 (I), add to the amended sentence, "..,shall be screened with BERMING AND LANDSCAPING OR a decorative wall of compatible materials...", Attached are the applicant's revised Design Standards (Exhibit C). This document is provided solely for your information and will be the basis of the Applicant's presentation. Planning Commission comments were based on the March 7th version of this document, as seen in Exhibit A. 4 . . ~ ~HILLS City of Arden Hills Request for COlUlCll Action Prepared by: SC Dept: CD Council Mtg. Date: 10/25/2004 Final Action Needed By: 10/25/2004 rJ Agenda Item!! .~ ,',.tJiliW;, TCMP Interim Aareement Extension Budgeted Amount: 0.00 Actual Amount: Funding Source: Council Action Request: Action on Interim Agreement-Amendment NO.1 Extension of Term Staff Recommendation: Approval of Agreement as written Advisory Commission Action: Commission Date Supporting Documents (which are attached to this Action Form): o Memo/Letter: Staff memorandum-October 20,2004 o Resolution (No. ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: o Other: Original Interim Agreement-August 26, 2002 Proposed Interim Agreement-Amendment NO.1 Extension of Term Financial Implications: Original Interim Agreement will expire on November 8, 2004 Administrator/Staff Comments: See attached memorandum Action Page 1 of 1 e . . ~ ~ EN HILLS MEMORANDUM DATE: October 20, 2004 TO: Mayor and City Council Michelle Wolfe, City Administrator FROM: Scott Clark, Community Development Director SUBJECT: Interim Agreement Amendment Proposal Attached is the proposed "Interim Agreement Amendment No. I-Extension of Term" as discussed at the Council meetings on October 12th and the 18th. The current TCAAP Agreement between CRR, Inc. and the City expires on November 8, 2004 and since more time is needed to resolve various issues, e,g. a City policy position on economic development assistance, a six month extension was viewed as the best mechanism to continue the current development team contractual relationship, A key premise of the Agreement is the City working on an economic development assistance policy with an understanding that some type of policy position will be arrived at before the Extension's termination date in May. Extension of Term Thc key components ofthe Extension of Term are as follows: 1) The Agreement runs for six months and terminates on May 9, 2005. 2) The City will dircct its Economic Development Commission to determine if the development of the TCAAP site requires economic development assistance and how, if given this assistance, would impact the City as a whole, 3) The Developer will contribute up to an additional $48,000 in escrows as prescribed in Section 3,0 B. 4) Phase 3 Planning will be completed as part of the aforementioned escrow, Interim Agreement Extension October 20, 2004 Page 2 of2 e 5) The Developer will provide build-out estimates to assist in determining potential ranges of assistance, 6) The key change from the original Agreement is Section 3.0 F. Under the new terms CRR, Inc, will recover all escrow amounts (except for the $ 50,000 paid for staff time) if the City brings in a new developer within a three year period of time. This total dollar figure is approximately $ 350,000, which includes the new $48,000 described in item "3". Under the old Agreement the termination of the Agreement, by simple expiration, would not trigger this type of reimbursement. From a City perspective, there has been a great deal of value from the actions taken to date including the planning process and a preliminary framework Plan, maintaining a slow but increasing public recognition that the TCAAP project is real and moving all ofthe decision makers closer to various negotiation points. The City could request that any new developer would have to pay an "entry fee" of $350,000 so the City would not have to absorb any reimbursement cost. Another policy consideration is whether the $350,000 would preclude another developer from bidding on a future request for proposal if the current extension terminates in May and is not extended in some fashion, This dollar amount represents less than two cents per square foot of cost based on the acquisition of 600 acres so the reimbursement should not be an issue, The key question for any new developer will be the assurance that the . project can happen. Recommendation Staff recommends approval ofthe Extension of Term as written. Without this Extension the existing Agreement will terminate on November 8, 2004 and the City will possibly have to 1) Restart the entire development process and 2) Any future costs to move this project along would have to be absorbed by the City, \ \Earth\Planning\M isc Files\ TCAAP\Agreement 2\extension2councilmcmo.doc . e e . INTERIM AGREEMENT 1.0 Parties. TIllS INTERIM AGREEMENT is dated the 26th day of August, 2002, and is entered into by and between the City of Arden Hills, a Minnesota statutory city (herein "City") and CRR, LLC, a ~.1i"h liota limited liability company ("Developer"), 'Dd" L"''''<~ 2.0 Recitals, ~ A. WHEREAS, the Twin City Army Ammunition Plant ("TCAAP Site") is located in Ramsey County and within the corporate boundaries of the City; 8, WHEREAS, a re-utilization plan for the TCAAP Site has been prepared; generally illustrates a major area of continuing control and use by the Minnesota Army National Guard, an area for open space and recreational use, and an area for residential and commercial use; and is commonly known as the "Vento Reuse Plan" which is attached hereto as Exhibit A; c. WHEREAS, the U.S, Department of the Army bas determined that approximately 774 acres (the "Excess Area") of the TCAAP Site are no longer necessary for V,S, Army purposes, and has reported to the General Services Administration ("GSA") that the Excess Area is available for distribution; D. WHEREAS, at the present time, the City anticipates that 661 acres of the Excess Area will be conveyed to the City ("AH Reuse Area"), and that 113 acres of the Excess Area will be conveyed directly to Ramsey County ("Rice Creek Corridor Area"), as generally illustrated on Exhibit B attached hereto; E, WHEREAS, the parties are aware that the V.S, Postal Service ("Post Office") and the Minnesota Department of Natural Resources ("DNR") have expressed an interest in specific portions of the AH Reuse Area; F. WHEREAS, the potential Post Office and DNR sites should be integrated with other uses within the AH Reuse Area pursuant to a land use plan and an infrastructure plan so that property values can be maintained and/or enhanced and so tbat any areas devoted to such Post Office or DNR use will be developed in a manner that is compatible with other uses in the AH Reuse Area; G. WHEREAS, the parties agree that those areas of the TCAAP Site which are under the control of the Minnesota Army National Guard, and which are illustrated as potential development areas on the Vento Reuse Plan should be taken into consideration when adopting a land use plan and an infrastructure plan for the AH Reuse Area, even though the Minnesota Army National Guard will continue to use and control such areas fOr an indefinite period of time; e H. WHEREAS, the parties agree that the AH Reuse Area will be developed pursuant to the Vento Reuse Plan, but acknowledge that the Vento Reuse Plan is a broad framework for development which may need to be refined when the environmental remediation analysis for the AH Reuse Area is completed; 1. WHEREAS, the City has selected the Developer to be the Master Developer for the redevelopment of the AH Reuse Area subject to the terms and conditions of a Disposition and Development Agreement ("DDA"); J. WHEREAS, Developer, at its sole cost and expense, has agreed to assist the City in obtaining a transfer of the AH Reuse Area from the GSA and to undertake an extensive environmental analysis of the AH Reuse Area in order to determine if it is economically feasible to proceed with environmental remediation and redevelopment; and . K. WHEREAS, the parties wish to enter into an Interim Agreement which describes the obligations of the parties relating to the transfer of the AH Reuse Area, the environmental survey and analysis of the AH Reuse Area, the preparation of a DDA which would become effective upon transfer of the AH Reuse Area to the City and the preparation of an Amendment to the City's Comprehensive Land Use Plan and official controls for the TCAAP Site ("Comprebensive Plan Amendment"). NOW, THEREFORE, in reliance upon and in consideration of the mutual undertakings herein expressed, City and Developer agree to the following terms and conditions: 3.0 Guidin!!: Principles. The parties acknowledge that the transfer of the AH Reuse Area; the environmental survey of the AH Reuse Area; the preparation of a land use and infrastructure plan; and the negotiation of the DDA will be a complex and expensive undertaking which will require the cooperation of the parties and the coordination of activities in order to achieve common goals in a cost effective manner. Therefore, the parties agree that throughout the term of this Interim Agreement, their conduct will be governed by the following general principles: A Cooperation with each other and sharing of all information obtained in connection with the tasks defined herein; . 2 /- (- . B. Full disclosure of activities and dealings with third parties; C. Accomplishment of tasks in a timely manner; and D. Avoidance of cost duplications. E. Pursuit of common goals. F. Compliance with the general development guidelines illustrated on the Vento Reuse Plan. 4.0 Maior Tasks. The following major tasks shall be undertaken and completed by the parties during the term of this Interim Agreement or any extension thereof. A. Nel!:otiated or Lel!:islative Transfer of the AH Reuse Area. I. Developer Oblil!:ations. Developer shall accomplish the following tasks: a. Coordinate meetings between the City and GSA regarding negotiation of a non-competitive land transfer agreement. b. Coordinate the negotiations of the parties with the United States Department of Defense, Department of the Army ("Army") to minimize the institutional controls and deed restrictions which would be incompatible with the City's proposed Comprehensive Plan Amendment. c. Coordinate the negotiations oftbe parties with the Minnesota Anny National Guard to meet their needs efficiently and economically. d. Formulate and implement strategy to ensure support of Minnesota's Congressional Delegation. e. Advise the City of the status of all negotiations with various agencies and parties through regular progress reports. 2. City Oblil!:ations. The City shall accomplish the following tasks: a. Participate in negotiations and review and comment on any proposed agreements. 3 b. Advise the Developer of the status of all negotiations with various agencies and parties through regular progress reports. B. Environmental Analvsis of the AH Reuse Area. I. Developer Oblil!:ations. Developer shall accomplish the following tasks: a. Coordinate negotiations with state and federal regulators to determine remediation standards which are acceptable to the parties. b. Ascertain the status of the Army's remediation efforts and coordinate negotiations with the Army for the transfer of remediation responsibility if deemed necessary or appropriate by the parties. c. Compile feasibility study encompassing environmental, demolition, infrastructure, market and open space issues. ) Work with insurance carriers to manage environmental risks and costs through specific pollution liability policies, and in a manner that does not expose the City to future environmental clean-up costs. d. e. Coordinate financial arrangements and insurance liability to maximize financing feasibility for redevelopment. 2. City Oblil!:stions. City shall provide Developer with environmental data which City has for the AH Reuse Area or which may be developed as part of the preparation of the City's Comprehensive Plan Amendment and Infrastructure Plan. C. Preparation of Land Use and Infrastructure Plan. I. Developer Oblil!:ations. Developer shall accomplish the following tasks: a. Collect and analyze site data including: (I) TCAAP Site information sources to identify existing conditions. 4 - . . /- (2) Building inspection and infrastructure systems surveys, including location, verification, inventory, and TCAAP Site condition evaluations. (3) Research and field investigation results to identify system conditions, capacities and constraining elements of infrastructure as well as possible opportunities for expanded service. b. Review and Comment. Review and comment on drafts of the City's Comprehensive Plan Amendment and Infrastructure Plans as well as the City's economic impact study relative to possible infrastructure financing. 2. City Oblil!:ations. The City shall accomplish the following tasks: a. Planninl!: Consultant. City shall prepare an RFQ and retain a planning consultant who shall prepare a Comprehensive Plan Amendment and Infrastructure Plan for the TCAAP Site to include the following elements: (~ (I) Official Controls, Design Guidelines, and related regulatory changes to ensure implementation of the Comprehensive Plan Amendment. (2) Transportation analysis and study. (3) Preliminary layout of infrastructure (street, sewer, water, and storm water). b. Financial Consultant. Retain financial consultant to provide an economic impact study for the construction and payment of public infrastructure improvements for the AH Reuse Area. c. Comprehensive Plan Amendment. Submit Comprehensive Plan Amendment to Metropolitan Council for review and approval. d. Public Input. Retain the University of Minnesota Design Center for the American Urban Landscape to conduct community meetings regarding the reuse of the AH Reuse Area. . 5 ) 5.0 - e. Analvtical Data. Review and comment on data collected and analyzed by Developer. D. Disposition and Development Al!:reement. I. Exclusive Ril!:ht to Nel!:otiate. During the term of this Interim Agreement, Developer shall have the exclusive right to negotiate with the City regarding the acquisition and development of the AH Reuse Area or any portion thereof. City shall not solicit or entertain bids or proposals from third parties in regard to disposition and development of any portion of the AH Reuse Area without prior written consent of the Developer. 2. Rel!:ular Meetinl!:s. The parties shall conduct regularly scheduled meetings until the initial draft of the DDA is prepared and subsequent meetings as necessary to incorporate data obtained during the environmental analysis of the AH Reuse Area and the preparation of the City's Comprehensive Plan Amendment and Infrastructure Plans. Access for Environmental Survey. Subject to receipt of approval from the Federal Government and the Minnesota Army National Guard, and subject to compliance with the following terms and conditions, Developer shall have the right to enter the AH Reuse Area for the purposes of inspections and tests: . A. Developer shall pay for all testing, inspections, studies, or surveys of the AH Reuse Area. Developer shall keep the AH Reuse Area free and clear of all liens and shall repair any damage to the AH Reuse Area that is caused by or in any way connected with said tests, inspections, studies, or surveys. B. Developer shall submit to the City a list of persons and businesses who shall work on the AH Reuse Area. C. Developer shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with any testing work on the AH Reuse Area as required by the federal government or the City. D. Developer shall give all notices and comply with all applicable laws, ordinances, mles, regulations, and lawful orders of any public authority bearing on the safety of persons or property or their protection Ii-om damages, injury or loss. . 6 '- Ie . E. Developer shall indemnify and hold the City harmless for any damages caused by Developer's entry onto the AH Reuse Area. Developer shall provide City with a Certificate of Insurance indicating that Developer is insured for such risks. F. Comply with other obligations for the AH Reuse Area access as may be imposed by the federal government. 6.0 City Costs. Subject to the provisions of Section 6.0.(C), Developer shall reimburse the City for all costs which the City incurs during the term of this Interim Agreement in the discharge of the duties hereby imposed on the City including, but not limited to, engineering, legal, and planning consultants; and administrative time and expenses incurred by the City; and where deemed appropriate by the City Council, travel incurred by City Officials occasioned by attending meetings with third parties at Developer's request (all herein "Reimbursable Expenses"). The City's estimated budget for reimbursable expenses and billing rates is attached as Exhibit C. Changes to estimated budgets shall be approved by the Developer and the City Administrator. A. Restricted Account. Upon execution of this Interim Agreement, Developer shall deposit $100,000 with City which shall be placed in a restricted account and may only be used by City for reimbursable expenses. Prior to making a draw on a restricted account, City shall notify Developer. The notice shall include a documentation of costs incurred. Each time the balance in the restricted account drops below $50,000, Developer shall deposit an additional $50,000. B. Avoidance of Duplication. City agrees to keep Developer apprised of the type of reimbursable expenses which are being incurred so that each party can attempt to avoid a duplication of services and expenses; provided that, the City, in its sole discretion, may determine which reimbursable costs are necessary for the City to incur in order to satisfy its obligations pursuant to the terms of this Interim Agreement. C. Developer Reimbursement. If this Interim Agreement is terminated by the City pursuant to the provisions of Section 8.0.(B)(I), and the City, within three (3) years of such termination, selects another non- governmental or private sector entity to plan, evaluate or develop all or a major portion of the AH Reuse Area, the City shall reimburse the Developer for all or that portion of the planning consultant costs identified on Exhibit C under the captions "DSU" or "URB Inc. - Planning" which have been incurred. 7 7.0 Limitations. This Interim Agreement does not constitute a disposition of property or any waiver of the exercise of control by the City. Execution of this Interim Agreement by the City is merely an agreement to enter into a period of exclusive negotiations according to the terms hereof, reserving discretion of final approval to the City as to any Disposition and Development Agreement and all proceedings and decisions in connection therewith. The City and Developer understand that the property in question is currently owned by the United States Government and that the purpose of this Interim Agreement is to assist in negotiations with said Government to have the site conveyed to the City on terms and conditions favorable to the City and for the purposes outlined in this Interim Agreement or as may be described in a final Disposition and Development Agreement. 8.0 Term of Al!:reement. This Interim Agreement shall become effective upon execution by City and Developer ("Commencement Date") and shall terminate in twenty-four (24) months from such Commencement Date unless terminated at an earlier date as hereinafter provided, or extended by mutual consent of the parties: A. Developer Non-feasibility Determination. If at any time the Developer determines that the development of the AH Reuse Area is not feasible for any of the following reasons, Developer can terminate this Interim Agreement in its sole discretion: ) 1. Inability to negotiate with government agencies under economical terms for the disposition and remediation of the AH Reuse Area. 2. Discovery of environmental conditions not currently anticipated and remediation costs associated therewith which would make the development not economically feasible. 3. Failure of the City to adopt a Comprehensive Plan Amendment consistent with the Vento Reuse Plan for the AH Reuse Area. 4. Determination that private development of the AH Reuse Area by Developer is not feasible. 5. Failure to secure governmental approvals which would allow environmental remediation and redevelopment to occur. 6. Failure of Developer and City to agree to proceed with each step of the proposed planning process, as outlined on Exhibit D attached hereto. 8 - e . f_ B. City Best Interest Determination. If, at any time, the City determines that it is not in the best interest of the City to obtain the AH Reuse Area for any of the following reasons, City can terminate this Interim Agreement in its sole discretion: I. A proposal to transfer property in a manner that would expose the City to unacceptable environmental remediation risks. 2. Failure of Developer to propose a land development plan consistent with the Vento Reuse Plan for the AH Reuse Area and the City's Comprehensive Plan Amendment. 3. Failure of City and Developer to agree to proceed with each step of the proposed planning process, as outlined on Exhibit D attached hereto. c. Default. If Developer fails to perform its obligations under Section 6.0, the City may serve Notice of Default upon the Developer, by certified mail, return receipt requested. The Developer shall have thirty (30) days from the date of the Notice of Default to cure the default or the City may terminate this Interim Agreement. Termination for default pursuant to this section shall not obligate the City to make reimbursements pursuant to Section 6.0.(e). (e 9.0 Notice and Correspondence. Any notice required to be given to either party shall be in writing and deemed given if personally delivered upon the other party; or if deposited in the United States mail and sent certified mail, return receipt requested, postage prepaid and addressed to the other party at the address set forth below; or if sent via facsimile transmission during normal business hours to the party to which notice is given at the telephone number listed for fax transmission. A. Developer. Notices to Developer shall be addressed to the parties: I. Bart Rehbein President Glenn Rehbein Companies 8651 Naples Street, N.E. Blaine, Minnesota 55449 2. Kent M. Carlson Vice President of Development Ryan Companies US, Inc. 50 South Tenth Street, Suite 300 . 9 ) Minneapolis, Minnesota 55403-2012 3. Daniel A. Blake Centex Homes 12400 White Water Drive, Suite 120 Minnetonka, Minnesota 55343 C. City. Notices to the City shall be addressed to the following party: 1. Mr. Joseph Lynch City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 10.0 Entire Al!:reement. This Interim Agreement contains the entire agreement of the parties with respect to the matters covered by this Interim Agreement and no other statement or representation by any employee, officer or agent of any party, which is not contained in this Interim Agreement, shall be binding or valid. { ) 11.0 Modification. This Interim Agreement is nol subject to modification except in writing. 12.0 Interpretation. This Interim Agreement has been negotiated by and between the representatives of both parties, all persons knowledgeable in the subject matter of this Interim Agreement, and each party had the opportunity to have the Interim Agreement reviewed and drafted by their respective legal counsel. Accordingly, any rule of law or legal decision that would require interpretation of any ambiguities in this Interim Agreement against the party that has drafted it is not applicable and is waived. The provisions of this Interim Agreement shall be interpreted in a reasonable manner to effect the purpose of the parties and this Interim Agreement. 13.0 Captions. Titles or captions of sections and paragraphs contained in this Interim Agreement are inserted only as a matter of convenience and for reference, and in no way define, limit, extend or describe the scope of this Interim Agreement or the intent of any provisions. 14.0 Relationship of Parties. Nothing in this Interim Agreement shall create ajoint venture, partnership, or principal-agent relationship between the parties. 15.0 Waiver. No waiver of any right or obligation of either party hereto shall be effective unless in a writing, specifying such waiver, executed by the party against 10 - . . c_ (e \" . 16.0 17.0 18.0 19.0 whom such waiver is sought to be enforced. A waiver by either party of any of its rights under this Interim Agreement on any occasion shall not be a bar to the exercise of the same right on any subsequent occasion or of any other right at the time. Counterparts. This Interim Agreement may be executed in two counterparts, each of which shall be deemed an original, but both of which shall be deemed to constitute one and the same instrument. Atiornev's Fees. In the event of any controversy, claim or dispute relating to this Interim Agreement, or the breach or interpretation thereof, each party shall bear its own costs. Further Assurances. The parties each agree to make, execute and deliver such other documents, and to undertake such other and further acts, as may be reasonably necessary to carry out the intent of this Interim Agreement. Exhibits. The following listed exhibits aTe attached hereto and incorporated herein. A. Exhibit A - Vento Reuse Plan. B. Exhibit B - AH Reuse Area. C. Exhibit C - City Budget. D. Exhibit D - Proposed Planning Process. 20.0 Time of Essence. Time is hereby declared to be of the essence of this Interim Agreement and each and every provision hereto. 21.0 Non-Assil!:nabilitv. Developer may not assign their interests in this Interim Agreement without consent of the City, which shall not be unreasonably withheld. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK SIGNATURES BEGIN ON FOLLOWING PAGE] I] IN WITNESS WHEREOF, thc parties have hereunto set their hands the day and year first above written. - STATE OF MINNESOTA) COUNTYOF Ik~ )ss ) DEVELOPER: CRR,LLC A f\mmE~A LIMITE~ LIABILITY COMPANY o:iJJcJ~ ~ BY~~ _ <<\:i'\\Qj ~ i On this/1tb day of nO Jcbv.-- , (1ro"d- , before me, a Notary Public within and for said county, personally appeared ;l<,ar-l- illbi>.t.... a MiUll1J(:f,___' and executed the foregoing instrument and acknowledged that he executed e same by authority of and on behalf of CRR, LLC. MICHELLE M BROADBENT NOTAAYPU8UC - MJNNESOTA My Commission Expires Jan. 31, 2005 / \) STATE OF MINNESOTA) COUNTY OF . )ss ) On this _ day of _ " before me, a Notary Public within and for said county, personally appeared Dennis Probst and Joseph Lynch, to me known to be the Mayor and City Administrator, for the City of Arden Hills and they executed the foregoing instrument and acknowledged that the instrument was executed by authority of and on behalf of the City of Arden Hills. Notary Public . 12 (-.. . ~ (~ . Exhibit A .. II :I I: II ~ I: o ~ I: S + \~ - ~1 J". ~i~;}.. ~k~~ .....__"Il:l. .,.,......1 .~ " '. I~<;G;~. I i'O ~I 6,iEJ I i L- ~- ... n e.."""t,. ~ "'~~ U ~6 ,,' .p"'~ ," ~ ~HILLS Vento Reuse Plan legend Vento ReLl6&Pl.... - - w.... -- Reo...n.."..../OI\I(>oJl<><Iu..ri&, _Gcw""""""',Coln!ot _lnoIilubDn.. _ ""''''C6<r'I'''''''ll)-loJn"ootI<;n"ld&o _ep.nSp<soo --"'-~ DR- Data Source: Ram~y County, City of Arden Hilla Exhibit B - ., ) + -IiWBY." ~1:1. ..... b- 0 ,s ......I.t 1;1. 811 u~ Ot). ___ A "(\""' _ ..-~ , (j~r:. .I)'" ,..... ....0 ~...,&-Q._.......-... " 'i! \ \~" -.._.._..: .. "<4 ..- ... .. , '---' I I i ~ I I~HILLS , ! Potential Excess Area Vento Reuse Plan Legend ~_ 1 MN Nat~" ~nt UC.__ ~.. 2 litH "MIon. OP.m Lko..._ _ --- w..., Vento Reuse PIIIO - 1M - - - - D Whttand Ant. eom",...,.IJOIlk;.llro3<iIIlrI", ~C...,.. ,.....t.l_, Ra-.y eo_ty 1Uc. Cr.." Conldor ~_st JoIntC""""'Jf,i~AIIl...tI<R_ w....S~. __orPu......eflrec_ , Nohc Ar._ .ubJ~t to ehM)IJ. tNl..ct on Army R..port of Ex~... I Dab Source: bmMY C~~_~..!!,~~~_.!:I.'~_. ~..a"',MI - . . ,- (~ . Exhibit C City of Arden Hills TCAAP Reuse Project Team Interim Development Agreement Budget Firm Services Estimated Fees Local Project Team Meetings 16,200 Briggs & Morgan Disposition negotiations 7,500 Development !l~lllent .____ 25,500 General support 11,025 Ehlers & Associates Financial impact analysis 8,750 FUllding option analysis 3,500 Proiect financial feasibilitv analvsis 7,000 Larkin, Hoffman, Government Affairs Assist with approvals lor transfer process. 60,000 Daly & Lindgren Real Estate and Environmental legal issues Peterson, Fram, Coordination of City legal issues including 21,060 Bergman contracts, land use_ URS, Inc: Planning Infrastructure Design ReviewlData 7,320 Transportation Plan Design Review 10,240 Local Project Team Meetings 5,280 URS, Inc: Other Environmental Process Review 9,480 Cost Estimate Review 9,280 DSU Comprehensive Planning Process 408,777 Arden Hills Staff Staff time relative to TCAAP Review 49,920 Time Total 5660,832 - -_.- Exhibit D l~ 11 H! <1w.. ~ jl i :tiit i,ft i.;i iH!tj~1 ~ fl ~ : :.&1_' . . - ":'.i:";':"':" it 11 ~It ! ~! tit Iii i It .t f (Ii 1 "i 11 IFI 1[j )f I -:, ! to .~ . : .. Iii Ii Ii t! t. . J .1 &r : .: . . . ~ t 1 . i I ~ t 'i; I t } H t 1 ! f t t I << IH~H . . I ~JH t - f _ ! r~ j :. '\ <! 1 1 Ei} ~ ~ :i-<'hp] :!! t ;j lid j'" i: :; i ~,,:.,:~ .Et '" .l'. . . .. N ti~'i~ . g z _ ~ i~~~ 5 ~~~ ~ ~e5 ~~~ ;llllo ~ w ~ ~ g ~ - ; . :: l! j +~ z I ~i E :! t &:u J!i .~ '= g ~ ~ w ~ 5' j ei .. ~ ~.E ; 'J: t- t lj :Z *~ < ~';; <II UJ III '= 1T. -' i.. d ;::) ~"i ~. UJ o ~6 ~ ~ 1Il 00 """2: 8 S~ g: ~ 0 :::.0: <( <1> 0:: >2- o Eo ~ <~ ;:. ;.Q WED... 0:: U 91 :::> C ::J (!) - Q) u: ~ ~ e . . - DRAFT #2 INTERIM AGREEMENT AMENDMENT NO.1 EXTENSION OF TERM 1.0 PARTIES. THIS EXTENSION OF TERM is dated the _ day of 2004 and is entered into by and between the City of Arden Hills, a Minnesota statutory city (herein "City") and CRR, LLC, a Delaware limited liability company ("Developer") 2.0 RECITALS. A. The City and Developer are parties to that certain Interim Agreement dated August 26, 2002 attached and incorporated as Exhibit A (the "Interim Agreement"). B. The Interim Agreement was executed by the City on the 8th day of November, 2002 and by the Developer on the 14th day of October, 2002. . c. Pursuant to its terms, the Interim Agreement will expire on the 8th day of November, 2004. D. The parties wish to extend the term of the Interim Agreement. 3.0 EXTENSION OF TERM. Now, therefore, in consideration of the mutual undertakings herein expressed, the parties agree to extend the term of the Interim Agreement from the 8th day of November, 2004 to the 9th day of May, 2005 (Ihe "Extended Term"). During the Extended Term: A. The City shall direct its Economic Development Commission to determine if the development of the AH Re-Use Area requires economic development assistance and, if so, how the City's participation in various public assistance projects would impact the City as a whole. It is anticipated that the work of the Economic Development Commission would be completed within the first four (4) months of the Extended Term. B. Developer shall continue to fund, in an amount not to exceed $30,000.00, Ihe City advisors on matters relaling to federal transfer and economic development of the AH Re-Use Area; and will fund, in an amount not to exceed $18,000.00, the completion of the Phase Three development framework. . , C. - Developer will continue to attend meetings at the request of the City and will continue to provide the Developer's consultants, as needed. D. Developer will provide advice, as requested, on estimated infrastructure construction cosls and on the build-out of the Phase Three development framework concept plan. E. Developer will meet with the development team on an as needed basis. F. Prior to the end of the Extended Term, the City and Developer will enter into a mutually acceptable Second Interim Agreement or will dllow the Interim Agreement to expire. If the Interim Agreement expires and is not replaced by a Second Interim Agreement between the parties, the City agrees that it will reimburse the Developer for all of Ihe Developer's contributions to the restricted account relating to planning, engineering and legal services, but not relating to the AH staff time if, the City, within three (3) years of the expiration of the Interim Agreement enters into a disposition and development agreement with a new developer. To the extent that this section is inconsistent with the provisions of Section 6.0.C. of the Interim Agreement, the provisions of this section shall control and shall survive the expiration of the Interim Agreement. . All other terms and conditions of the Interim Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. DEVELOPER: CRR, LLC, A DELAWARE LIMITED LIABILITY COMPANY By: Name: Its: Manager STATE OF MINNESOTA COUNTY OF ) )ss ) . 2 " - . . On this _ day of ,2004, before me, a Notary Public within c; for said county, personally appeared , a Manager, and executed the foregoing instrument and acknowledged that he executed the same by authority of and on behalf of eRR, LLC. Notary Public 3 ," CITY OF ARDEN HILLS - Beverly Aplikowski Its: Mayor Michelle Wolfe Its: City Administrator STATE OF MINNESOTA ) Jss COUNTY OF ) On this _ day of ,2004, before me, a Notary Public within and for said county, personally appeared Beverly Aplikowski and Michelle Wolfe, to me known to be the Mayor and City Administrator, for the City of Arden Hills and they executed the foregoing instrument and acknowledged that the instrument was executed by authority of and on behalf of the City of Arden . Hills. Notary Public F:\users\Jonice\Jerry\Arden HiIls\ TCAAP\Extension of Interim Agreement-2.doc . 4