HomeMy WebLinkAboutCCP 11-29-2004
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Arden Hills City Council
Mayor:
Beverly Aplikowski
Council members:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden-hills.mu.ns
REGULAR MEETING
Monday
November 29, 2004
City Vision
A strong conununity that values OUT unique environment, our fiscal soundness,
and our tradition as a desirable city in which to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2, APPROVAL OF MINUTES
A. September 13, 2004 Special City Council Work Session
B. October 18, 2004 City Council Work Session
C. October 25, 2004 City Council Meeting
D. November 3, 2004 City Council Canvassing Board
3. CONSENT CALENDAR
A. Claims and Payroll
B. Ordinance No. 350: Approval of2005 Fee
Schedule
C. 2004 Perry Park-HCM Architects-
Payment #2
D. 2005 Lift Station Rehabilitation Project-
Authorize to Begin Plans and
Specifications
E. Motion to Approve 2005 Liquor Licenses
F. Convention Visitors Bureau Agreement-
Establishment of a Lodging Tax and
Ordinance No. 351: Establishing a Local
Lodging Tax
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There will be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its norma) sequence on the agenda.
Arden Hills City Council Agenda
November 29, 2004
Page 2
G, Resolution No. 04-59: Authorizing
Application for Recycling Score Grant
Funds for 2005
4. PUBLIC INQUlRIESIINFORMA TIONAL Public InquirieslInformationa' is an opportunity for citizens to
bring to the Council's attention any items uot currently on the
agenda, In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council, we ask that individuals limit
their conunents to tlrree (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation,
5. PUBLIC HEARINGS
6. NEW BUSINESS
A. 2005 City Council/City Staff Retreat Facilitator
B. Approval of Three Year Labor Contract with O&M Employees
Michelle Wolfe/Schawn Johnson
Michelle Wolfe
7. Unfinished Business
A. Approve Selection of Credit Card Vendors
B. City Hall Meeting Room Policy
C. County Road E Sidewalk
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Grant
C. Councilmember Rem
D. Council member Larson
E, Mayor Aplikowski
ADJOURN
Murtuza Siddiqui
Michelle Olson/Schawn Johnson
Greg Brown/Michelle Wolfe
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, SEPTEMBER 13, 2004, 5:37 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST ,HIGHWAY 96
1. Cllll To Order
Present: Mayor Aplikowski, Councilmembcrs Rem, Larson, Holden, and Grant
Also Present: Ctiy Administrator Michelle Wolfe, Community Development Director
Scott Clark, City Attorney Jerry filla,
Others Present: Resident David McClung, and Pioneer Press Reporter Allan Poweil
The work session was called to order at 5:37 p.m.
Mr. Clark reviewed his memo dated September 13, 2004, which WaS included in the
Council packet. His memo outlines "talking points" or issues for discussion with regards
tq the Interim Agreement with CRR, Inc. for the TCAAP project
The first discussion was regarding the expiration date. Consensus was that the amended
agreement would run for two years. The next discussion was the corporate name, which
is proposed to remain "CRR, Inc." even though Centex is no longer parI of the team.
(There was a typo in the memo listing the corporate name as "CCR", which was clarified
to' be "CRR")
The next discussion topic was the Project Budget. The Developer would like to expand
the basis for reimbursement. There was discussion regarding the basis for this request.
FOr example, one basis for reimbursement could be if the planning and development
process continues and is ultimately approved, but the land use (which requires a 415 vote)
fails. eRR would like to see costs reimbursed for work that still has value to the City
andlor a new developer. For illustrative purposes only, Mr. Clark had listed some
potential reimbursement percentages by the various budget categories.
Councilmember Grant stated that he was not in favor of expanding the list of
reimbursable items. Councilmember Larson said that it seems fair to not create a
"windfall" for a future developer. The City's risk is fairly low; whether we wait the three
years before working with a new developer so that the reimbursement is a moot point, or
we negotiate with a new developer to reimburse us for those costs.
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Mr. Filla commented that there is no reason we could not Tecover these types of
expenses. Mr. Clark stated that he estimates this proposal is worth an extra $100,000
beyond what the current agrccment commits the City to.
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Councilmember Grant indicated that he is comfortable with this concept fOr planning and
engineering costs, but not for expanding the number of categories, Mayor Aplikowski
stated that the project has been more complicated and she believes CRR is nervous about
the direction City Council will take. The process has been longer than anticipated, and
the Army and GSA have not met deadlines.
Councilmembcr Holden asked who the lead is for CRR, Ryan or Rehbein. Mr. Clark
responded that he has discussed this with Mr. Carlson, and he expects a response soon.
Mr. Filla asked if there is a consensus to expand the rcimbursement category, as a
concept, with dctails to follow. Mayor Aplikowski responded that she is not having a
problem with this idea because the whole thing has been delayed and we have needed
more professional assistance. She asked if the rest of the Council is comfortable with
staff discussing a percentage amount with CRR?
Councilmember Larson stated that he is reluctant to discuss a percentage. Mr. Clark
reminded those present that we are talking about the money invested by CRR, not the
City.
It was determined that there was consensus to discuss with CRR the concept Of
expanding the categories for reimbursement and some type of formula. Staff was
directed to try and develop specific language the Council could review regarding the
related topic ofthc list of "triggers" - i.e_ events that would "trigger" reimbursement.
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Due to the timc, it was decided to delay discussion on the item "Roles and
Responsibilitics"_
The next topic was "Exclusivity". Mr. Clark clarified that CRR does not become the
Master Devcloper until a Final disposition and Development Agreement is finalize(j.
~rhis proposed language does not directly give them that designation_ They donotgei
that status by merely signed the new interim development agreement. There was
consensus that everyone was comfortable with this language.
The next topic was "Public Participation." Mr. Clark reviewed the section of his
September J 3 memo relating to this topic_ Mr. Larson stated that he is not in favOr of
anything other than "consideration" of public participation, He is uncomfortable with
committing to anything finner in terms oflanguage at this point. It is too early in the
project.
Mr. Grant indicated that he agrees with Mr. Larson. Mr. Clark stated that the developer
is unsure how they get comfortable with the City on this topic, given that the Cityhas
limited history of using public participation. There was further discussion and then a
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consensus to l(ll1guagethat would indicate the City is "willing to consider" the use of
public participation for this project.
The work session discussion concluded at 6:59 p.m.
Beverly Aplikowski, MAYOR
Michelle A. Wolfe, CITY ADMINISTRATOR
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CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, OCTOBER 18, 2004, 4:45 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
1. Call To Order
Mayor Aplikowski called the meeting to order at 4:55 p.m,
Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden,
Lois Rem
Absent: None
Staff present: Finance Director, Murtuza Siddiqui; Operations & Maintenance Director,
Thomas J. Moore; Assistant to the City Administrator, Schawn Johnson; Community
Development Director, Scott Clark; City Engineer, Greg Brown
. Others Present: Mark Lindeberg, MnDOT and Mark Guest, MnDOT
2005 City Council-Staff Retreat
In past years, members of the City Council and management team have participated in a
facilitated retreat. The intent of this retreat is to evaluate the City's vision, goals, and mission for
the up-coming year.
City staff is seeking the guidance of the City Council in determining whether or not therc is an
interest in scheduling a retreat for the beginning of next year. Also, would the City Council like
to have the same facilitator or should a new organizational consultant be brought in for the
retreat?
Members of the City Council felt that a new facilitator should be brought in to evaluate and
review the City's vision, mission, and goals for 2005.
Mayor Aplikowski felt that the facilitator should focus on Arden Hill's future goals as a
community.
City staff will he gin the research process of finding a new retreat facilitator. It was also
suggested that the upstairs area at City Hall not be used for the retreat. Last year the upstairs
area was very cold and uncomfortable. The downstairs meeting area at City Hall would be more
desirable for hosting this event.
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ARDEN HILLS CITY COUNCIL WORKSESSION
October 18, 2004
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Environmental Assessment Proiect for 1-694
Mark Lindeberg, representing MnDOT, provided a presentation to members of the City Council
and staff regarding the environmental assessment project for 1-694, 1-35W, and 1-35E. The
proposed changes to the freeway system will affect the freeway interchanges located in Arden
Hills. The intent of this presentation is to give the City Council a brief introduction to the
proposed project and allow Council the opportunity to provide input regarding the concept plans.
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The proposed projcct is part of MnDOT's initiative to unweave the weave along freeways in the
Milmeapolis/St. Paul metropolitan area. The concept plan recommends a 6-lane section for 1-
694 with 3 lanes of traffic moving in both directions. The 1-694 exit ramps for Snelling and
Lcxington A venues would be considered a joint right-hand exit ramp.
Mr. Lindcberg noted on the 1-694 Concept Plan Map Section #3 that the proposed interchange
improvements to Rice Street would increase road capacity and minimize gridlock problems at
this interchange. The proposed improvements will result in raised medians and better access
along Rice Street.
It was also noted that MnDOT is currently working with Ramsey County to review the concept
plans and create an alternative plan that would minimize construction damage to the wetlands
and lake areas along 1-694.
Community Development Director Scott Clark wondered if MnDOT had taken into .
consideration the 5,000 new jobs that are being created at Guidant Corporation and its impact on
Lexington Avenue.
Lindebcrg noted that the Mct Council has not taken into consideration the new jobs at Guidant
Corporation while developing the preliminary plans.
Councilmember Larson noted that the City loses local access to Highway 10 and Hamline
Avenue in this proposal.
Mayor Aplikowski mentioned that the residents would like to keep Hamline Avenue a residential
road and not an access for thru traffic.
Arden Hills resident George Gernander feels that MnDOT's proposal would cutoff neighborhood
access to the freeway system.
Councilmember Larson mentioned that this proposal is based upon a number of assumptions.
The modeling process is neccssary to determinc whcther or not this proposal would work. This
excrcise is needed to determine the impact on the community. The focus of this improvement
project is on regional traffic and not local neighborhoods.
Mr. Gernander stated that the new business developments in Arden Hills are adding a lot of
traffic congestion.
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Councilmember Rem feels that residents want access to the freeway system but do not want to
deal with the traffic problems or inaccessibility.
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ARDEN HILLS CITY COUNCIL WORKSESSION
October 18, 2004
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Mayor Aplikowski asked Mr. Gernander if he would prefer to have local access or better traffic
movement.
Mr. Gcrnander believes that the current plan would result in more traffic on County Road F and
Lexington A venue.
Mark Lindebcrg mentioned that the modeling process is underway. The mod cling process will
providc MnDOT with a more detailed study to address traffic issues that were not considered in
the original plan. Changes can be made to the original plan, but they may result in increased
costs due to the impacts on wetlands and right-of-way areas. Hopefully the modeling will
identify areas that can be changed with a minimal cost impact on the project. MnDOT is very
interested in local input and feels that it is important to compile a list of thoughts and ideas from
the communities that are affected by this proposal.
Mayor Aplikowski stated that more people will be working in Arden Hills and better access will
be needed in the future.
Mr. Lindeberg realizes that this is a concern for the City. At this time the proposed project is
only in the preliminary planning stages. The State of Minnesota has not budgeted past 2012 for
road reconstruction projects.
Councilmember Larson noted that the modeling for the 1-694 improvement project is based upon
a number of assumptions due to the fact that the 35W conidor group has not completed its
modeling process at this time.
Mr. Lindeberg mentioned that some assumptions are being made, but the engineer must work
with the existing infrastructurc.
Councilmember Grant was wondering what is post 2012?
MnDOT considers all projects that are not budgeted for at this time to be post 2012 projects.
Mayor Aplikowski was wondering why Rice Street is considered more important then Lexington
Avenue? Shouldn't Rice Street and Lexington Avenue be treated the same.
Engineer Greg Brown feels that Lexington Avenue has high density commercial traffic that
needs to be identified in this proposal. The original plans do not take into consideration the
business growth that is occurring on Lexington Avenue. Also, the Highway 96 access question
needs to be addressed.
Councilmember Larson would like to see a future meeting planned to address the 694 and 35W
project concerns. He feels that a number of these concerns need to be addressed before the
community can buy into this project.
Mayor Aplikowski wants to make sure that the City is given a good justification stating why the
existing on-off ramps may be closed.
ARDEN HILLS CITY COUNCIL WORKSESSION
October 18, 2004
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Councilmember Grant mentioned that modeling is important, but it does not show how traffic
flows impact the neighborhoods.
The proposed project maps will be available for review m the Community Development
Department.
Engineer Brown asked if stonn water ponding is being addressed?
Mr. Lindeberg stated that the stonn water plans arc in its infancy, but they are being addressed.
This project may feel like a long way out, but the environmental assessment testing is scheduled
to be completed in November 2005.
If funding dollars are available, this project could begin sooner than 2012.
Mayor Aplikowski wondered how long the public had to comment on the proposed plans.
MnDOT would like to receive public comments from Arden Hills residents before Thanksgiving.
Revised elP/Pavment Management 200S-2009/UtilIitv Rate Study
Finance Director Murtuza Siddiqui provided the City Council with a brief overview of the utility
rate study and proposed CIP/Pavement Management Projects. In the City Council packet the
following information was provided:
I. Revised Utility Rate Study;
2. Preliminary 2005-2009 CIP Spreadsheet;
3. Changes to Preliminary 2005-2009 CIP Spreadsheet;
4. Detailed Listing of the Proposed CIP Projects,
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Finance Director Siddiqui noted that the projects outlined in the CIP have been incorporated into
the Utility Rate Study and any future changes made to the CIP will impact future fund balances.
Mr. Siddiqui noted that the CIP currently takes into consideration costs associated with
infrastructure repairs, vehicles, and the future SCADA system.
Members of the City Council raised concerns regal'ding the City's mill and overlay and road
reconstruction schedule,
Engineer Greg Brown stated that the City prefers to mill and overlay streets after 15 years and
full depth bituminous repairs to the roadway after 30 years, if necessary. MnDOT typically
guarantees a road for 20 years.
Couneilmember Holden recommended that staff create a map that identifies the individual streets
that are affiliated with the different neighborhood projects.
Engineer Brown stated that the City will attach a map to identify the different streets in the .
neighborhood projects.
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ARDEN HlLLS CITY COUNCIL WORKSESSION
October 18, 2004
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Councilmember Grant wondered why the City has so many reconstruction projects scheduled?
Greg Brown mentioned that the City evaluatcs and ratcs thc bituminous surface, drainage, curb
and gutter, storm water drainage. and the status of the utilities before determining a project's
priority status. Typically asphalt that is rated with a 60-80% PCI is scheduled for mill and
overlay. Ifthc bituminous surface receives a rating under 60%, the bituminous surfacc may need
to be reconstructed.
Councilmembcr Holden asked ifPCI is the largest factor in determining road rcpairs.
Engineer Brown agreed that thc PCI rating is the largest factor in determining future road repairs.
Councilmember Larson wondered what changed in the utility rate study?
Finance Director Siddiqui stated that the numbers did change a little bit The City's cash balance
dropped when thc projected utility rates were set at $ I 8.00 per household on average as
requested by the Council
Councilmember Larson was wondcring why the cash balance dropped?
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Mr. Siddiqui mentioncd that study is a "cash flow" model. A reduction in revenue resulted in a
drop in the cash balance. Mr. Siddiqui also noted that the revenue portion of the utility rate study
dropped as did the numbers on the proposed CIP projects. The average rate increase is $] 8.00
per quarter for rcsidents that use 15,000 gallons of water during the winter months, If a resident
uses more than 15,000 gallons of water their utility bill will show an increase based upon thcir
consumption. It was also pointed out that the proposed rate structure has a usage componcnt for
sewer rates beyond the 15,000 gallons per quartcr average.
Councilmember Grant asked which projects were pushed back or removed?
Engineer Brown reported that the sanitary sewer fund was reduced and the number oflift stations
being remodeled were minimized from 3 to 2 on a yearly basis.
Finance Director Siddiqui noted that the proposed expenditures were based on today's material
cost The cost for supplies and materials may rise in the future.
Engineer Brown mentioned that water repairs are fairly reasonable in cost The City has already
repaired approximately 30,000 feet of clay pipe and] 5,000 feet of water line that has bccn sealed
or lined. The City has approximately $3.5 million in lining and sealing projects ovcr thc next ]3
years. The worst water pipe areas in the City have already been repaired.
Councilmcmber Larson believes that the City may have to construct a ncw watcr tower if the
City procecds with the TCAAP project.
. Engineer Brown stated that a water tower may be needed III the future, but hopefully future
developers will pay for this expense.
ARDEN HILLS CITY COUNCIL WORKSESSION
Octobcr 18, 2004
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Finance Dircctor Siddiqui mentioned that inllationary cost increases must be considered whcn
crcating a CIP.
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Councilmember Larson noted that a CIP is only a five year snap shot for the City.
Mayor Aplikowski believes that the City must sell the justification for the utility rate increase to
the public.
Engincer Brown suggested to the City Council that they set a yearly dollar limit on CIP projects.
Councilmember Grant raised concerns that during the past 3 years Arden Hills roads were not
repaired on thc basis of need. The PCI rating has not always been the driving force behind the
project. He noted that Lindeys and old Snelling A venue have numcrous potholes and are in need
of repair.
Councilmember Holden wondered if curb and gutter is part of the City's road reconstruction
plan?
Operations and Maintenance Director Tom Moorc stated that curb and gutter is part of the City's
future road reconstruction plans.
In response to Councilmember Grant's concerns, City Engineer Greg Brown stated the City
typically follows the PCl ratings when prioritizing street reconstruction projects. The Chatham,
Karth Lake, and Edgewater neighborhoods all scored very low on the PCl test. The City is
trying to attack this problem in a proactive manner.
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Mayor Aplikowski also noted that the City has been behind on a number of seal coat projects.
Councilmember Rem asked when did the City reconstruct the north water tower?
Operations and Maintenance Director Moore stated that the north water tower was reconstructed
in July, 200 I.
Councilmember Holden asked if the revenue from selling the two trucks is included in the
proposed CIP.
Finance Director Siddiqui stated that the revenue from selling the trucks is not included in the
CIP.
Councilmember Holden asked if the City should hold onto one the F-250 truck for the
Operations and Maintenance Director?
Finance Director Siddiqui felt that the repair costs for this vehicle may be too high to justify
keeping it.
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ARDEN HILLS CITY COUNCIL WORKSESSION
October 18, 2004
7
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Councilmember Holden requested that the City Council send a thank you letter to Odd Fellows-
St. Paul Lodge No. 2 for allowing residents to use their parking lot during the street
reconstruction project.
Councilmember Grant asked the City Engineer to review the Edgewater storm water drain in the
alleyway. It appears the drain is slightly upgrade,
Engineer Brown noted that the grade should be fairly level.
Councilmember Holden wondered how many trail signs are scheduled for removal?
Operations and Maintenance Director Moore stated that 10 to 12 existing signs will be removed
and replaced.
Councilmember Holden asked what the City receives for $21 ,OOO?
Mr. Moore said that the $21,000 will cover 3 I new park trail signs and installation.
Mr. Siddiqui asked the City Council if staff should bring a formal 5 year CIP and the Utility Rate
Study to the next City Council meeting for adoption.
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Council agreed that the proposed five year ClP and the Utility Rate Study should be placed on
the agenda at the next meeting.
Mayor Aplikowski stated that the City Council would also like to receive a neighborhood project
map along with the proposed 5 year CIP.
Review of Old City Hall Purchase Offer
Community Development Director Scott Clark provided a brief overview of the purchase offer
that Royal Oaks Construction made to the City for the old City Hall location. Royal Oaks has
made an offer to the City of $ I million dollars for this location. This amount equals to $3.80 per
square foot based on approximately six acres of developable land. The proposal that was
submitted by Royal Oaks is to construct three unit office condominiums ranging in size from
4,500 to 6,500 square feet. The proposal is based upon the square footage of constructible
property ($25.00 per square foot of constructed office space).
Community Development Director Clark asked the City Council if the proposed usage of this
land is acceptable, City staff could have an appraisal done on the old City Hall site. This, in
turn, would include completing a Phase I environmental analysis.
Councilmember Holden asked if it is common to buy property on the basis of constructability.
Mr. Clark noted that it is acceptable but it is more common on residential projects.
. Councilmember Holdcn rcvicwed past meeting minutes and did not find any discussion
pertaining to proposed property uses for this site.
ARDEN HILLS CITY COUNCIL WORKSESSION
October 18, 2004
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Community Development Director Clark believed he was gIven City Counei] direction to
quickly dispose of this property_
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Couneilmember Holden asked if the City should hold onto the property until the TCAAP project
begins_ The property at this site may be worth more money in the future_
Mayor Applikowski does not believe that it would be wise for the City to hold onto this property
until the TCAAP project begins.
Counei]member Grant asked if the proposed project blends in with the existing neighborhood_
Counci]member Ho]den stated an appraisal of this property needs to be done.
Mr. Clark mentioned that the old City Hall property may not be worth as much if it is sold as a
residential project.
Counei]mcmber Larson noted that this property may be hard to develop_ It was his
understanding that the City did not intend to hold on to this property.
Community Deve]opment Director Clark asked the City Council if they want a fonnal appraisal
and environmental study done at this site_ Once the appraisal and environmental study are
completed, should staff ask the proposed developer for a schematic drawing of the office .
condominiums at the old City Hall location? Clark also noted that the property at this site is long
and narrow_ The proposed layout will be impacted by the property's dimensions_
Mayor Aplikowski asked if housing will be above the businesses.
Mr. Clark noted that the original plan docs not inelude housing.
Counei]member Larson agrees that an appraisal should be done at this site. The developer may
be asked to bring forth a design plan that can be reviewed by members of the neighborhood.
Community Development Director Clark stated that he could provide the City Council with
digital pictures of existing office condominiums in the metro area_
Counei]member Larson noted that the City has complete leverage and control of this property_
The City is in an unusual position_ He was also wondering if there is an existing easement on the
property or should this issue be a point of sale.
Mayor Applikowski asked if the City advertised this property?
Clark responded, "No_"
Mayor Aplikowski asked if the City should advertise this property.
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ARDEN HILLS CITY COUNCIL WORKSESSION
October 18,2004
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Community Development Director Clark noted that the problem with requests for proposals is
that it may take up to 9 months or longer before the project can begin and that small single site
requests usually do not solicit solid proposals.
Clark stated that he will have an appraisal done on the property to determine its market value.
TCAAP Interim Agreement
Community Development Director Clark passed out a copy of the proposed TCAAP interim
agreement for City Council's review. The developer has already reviewed and agreed to the
proposed agreement extension language. The original development agreement expires on
November 8th.
Mayor Aplikowski alillouneed to the City Council that they should contact staff members if they
have any problems with the proposed agreement before next Monday's City Council meeting.
Couneilmember Grant was wondering what staff thought about the proposed extension.
Community Development Director Clark believes that the proposed agreement will keep the
project alive for the next 6 months. Essentially, the 6 month extension gives us extra time to
create a funding plan.
Mayor Applikowski noted that the City should not move forward with the CRR agreement if we
do not want to be a part of this agreement.
Couneilmember Rem wondered why the Economic Development Commission (EDC) is
reviewing the funding options for TCAAP and not the City Council.
Community Development Director Clark stated that the EDC will be asked to investigate
potential funding options f()r the TCAAP site. The original plan is to have the EDC spend a
minimum of 12 hours researching this project. If would be difficult for City Council members to
arrange 12 hours of their time to review this part of the project. The EDC is being utilized to
complete the ground work for the City Council.
The Economic Development Commission will review thc following issues:
. Potential Funding Options;
. Review Similar Projects;
. Review the Different Rangcs of Financial Assistance Available;
. Review the Potential Impact on Arden Hills,
Couneilmembers are always welcome to attend the EDC meetings.
Mayor Aplikowski mentioned that there are numerous funding sources available for these types
of projects.
Members of the City Council agreed to discuss the six month extension of the TCAAP intcrim
agreement at the next City Council meeting.
ARDEN HILLS CITY COUNCIL WORKSESSION
October 18, 2004
10
Council Reports
Councilmcmber Lois Rem:
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Cow1cilmember Rem reported that a Planning Commission meeting is scheduled for Wednesday,
October 20th
Ramsey County Sheriffs Department is hosting a neighborhood watch meeting at North Heights
Lutheran Church on October 21st.
Councilmember Brenda Holden:
Councilmember Holden reported that the NRC has been conducting testing at the TCAAP site.
Councilmember David Grant:
Councilmcmber Grant asked if the hockey boards will he install cd at Cummings Park. Mayor
Aplikowski stated that she thought Cummings Parks was only going to be a recreational rink.
Mr. Tom Moore stated that a neighborhood meeting is being scheduled to address this issue.
Councilmember Grant raised concerns regarding the TCAAP project. He wondered what the
City wants to accomplish with this project. Should the City treat TCAAP as a separate City or
create an escrow account for future improvements. He feels that TCAAP should pay for itself
without using taxpayer dollars. Mayor Aplikowski stated that the City will never use Arden
Hills tax dollars for TCAAP, but other expenses will be incurred for maintaining the water,
sewer, stonn sewer, and streets.
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Councilmember Grant asked who would cover any financial gaps?
Mayor Aplikowski stated that the City must be willing to invest some money to bring this project
up to our Arden Hills standards.
Councilmember Larson stated that the City should not be telling residents that TCAAP will not
cost the taxpayers any money.
Mayor Aplikowski noted that there is an indirect cost on the residents of Arden Hills for this
project.
Councilmember Larson also noted that if the City loses control of the TCAAP projcct we will no
longer control the project or proposed development activities,
Mayor Aplikowski:
Mayor Aplikowski requested that the City Council pictures be hung on a wall in the City Council
Chamber. Staff members will check into this matter.
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Mayor Aplikowski also requestcd that City staff follow-up with Ramsey County regarding the
traffic light study in Arden Hills. Tom Moore stated that he will follow-up with Ramsey County.
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ARDEN HILLS ClTY COUNCIL WORKSESSION
October 18, 2004
11
Staff Reports
Community Development Director Clark reported the following infOlmation:
. Economic Development Commission is scheduled to meet at City Hall on October 20th
at 7:00 AM.
. NRC meeting is being scheduled for mid to late November. More information will be
available in the future.
. TCAAP redevelopment tour is scheduled for October 30th at 8:00 AM.
The meeting adjourned at 9:15 PM
Respectfully submitted by Sehawn P. Johnson, Assistant to the City Administrator.
Beverly Aplikowski, MAYOR
Michelle Wolfe, CITY ADMINISTRATOR
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 25,2004,7;00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:01 p.m.
Present:
Mayor Bevcrly Aplikowski, Councilmembers David Grant, Gregg Larson,
Lois Rem (arrived at 7:05 p.m.), and Brenda Holden.
Absent:
None.
.
Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla;
Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer,
Murtuza Siddiqui; Community Development Director, Scott Clark; Assistant to the City
Administrator, Schawn Johnson; City Planner, Peter Hellegers; and Recording Secretary,
Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. APPROVAL OF MINUTES
A. October 12, 2004 City Council Meeting
B. October 12, 2004 Special City Council Work Session
Councilmember Holden requested thc following changes: None.
Councilmember Grant requested the following changes: October 12, 2004 Regular City
Council Meeting Minutes, Page 6, third paragraph, second sentence change "decision" to
"alternative". Page 6, fourth paragraph, should read: "He indicated that it was more difficult for
. the residents driving on the south side to exit into traffic".
Councilmember Larson requestcd the following changes: October 12, 2004, Regular City
Council Meeting Minutes, Page 7, 19th sentence should read: "He stated the Council could not
IIEarthlAdminlCouncillMinuteslRegularl20041! 0- 25-04.doc
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 25, 2004
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2
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base their decision on resident destinations, but the Council knew the residents crossed the bridge
to use the businesses on the other side."
Mayor Aplikowski requested the following changes: None.
Ms. Wolfe requested the following changes: Starting time of the October 12, 2004 Special City
Council Work Session be changed to 10:00 p.m.
Councilmember Rem arrived at 7:05 p.m.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the October 12, 2004 City Council Meeting Minutes as
amended and the October 12, 2004 Council Work Session Minutes as
amended. The motion carried unanimously (5-0).
3. CONSENT CALENDAR
a.
b.
Claims and Payroll
Authorize Expenditures for Site Appraisal and Phase I Environmental Assessment at
the old City Hall site
Approval of Utility Rate Study Resolution No. 04-58: Resolution Revising Utility
Rates
Approval of 2005-2009 year CIF
.
c.
d.
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
(5-0).
4. PUBLIC INOUIRIESIINFORMATIONAL
Andy Holewa, 4480 Pleasant Drive, indicated he had lived in the City for 26 years. He stated
his property backed up to Lexington Avenue with the side of his property along Pleasant Circle.
He indicated he had six to eight 30-plus foot spruce trees, which would be destroyed when
Lexington Avenue was changed. He stated he served on the Groundwater Task Force a few
years ago and currently serves on the Assessment Task Force, as well as, being an election judge
for the past 14 years. He thanked the Council for the work they have done.
He stated there were two things he was concerned about regarding the Lexington Avenue project.
The first was the left hand turn on Pleasant Circle, He stated all 120 homes in the development
would need to use Amble to go north on Lexington Avenue. He noted even with the lights being
in sync it would still be a problem. He recommended allowing a left hand turn on Pleasant Circle
to go north on Lexington Avenue or have a light put in on Amble.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 25, 2004
3
He expressed concern that the Council approved a resolution in September to provide an existing
pathway along Lexington Avenuc be changed to a five-foot sidewalk. He indicated he used that
pathway as a running path and he would not use a concrete walkway because it will be too small
and too hard. He stated he also biked and would not use this pathway for biking.
He noted the City had always been fiscally conservative and he applauded that, but he reminded
the Council that the 2002 survey of the residents indicated that paths and trails were high on the
list. He noted pathways were important and kept a community together. He stated it was not a
good procedure after two or three open meetings, that the City Council made the change to a
concrete pathway. He reminded the Council that it was their duty to represent all of the citizens
and if there were any financial obligations to maintaining the pathway, that they look to the City
of Shoreview for assistance. He urged the Council to reconsider their position on this pathway.
He indicated the citizens needed to be involved.
Councilmember Holden asked if the pathway had been brought up at the neighborhood
meetings. Mr. Holewa stated the Mayor had brought this up at the end of the neighborhood
meeting. He noted this had always been proposed as a pathway until September 27.
Councilmember Holden asked if he was advocating for a bituminous pathway. Mr. Holewa
stated he could live with a six-foot bituminous pathway, but not a five-foot concrcte pathway.
Council member Larson asked if they had any further information regarding the Shoreview
Council's position. Ms. Wolfe replicd she has not received any further information from the
City of Shore view.
Mayor Aplikowski stated she had only heard from two residents regarding this.
Mr. Holewa believed this decision came too quickly and Council was not given sufficient time
to analyze this, He stated his property would have more right-of-way taken and all of the
properties along Lexington Avenue would be affected, including moving of fences. He stated
they needed to consider how many pathways there were from Highway 96 to 1-694. He noted
there wcre no paths.
Councilmember Larson acknowledged the Council did not have sufficient time to look at this
and suggested they look at this again. He suggested they contact the City of Shoreview for their
thoughts also, He stated if they did something, they needed to do it soon.
Councilmember Holden stated she would be willing to change this to a bituminous pathway.
Councilmember Grant stated he would be willing to reconsider this also.
Mayor Aplikowski directed staff to contact the County and inform them the City had changed
their mind and want to look at this again. She noted she was against this reconsideration due to
one Shorevicw Councilmember opposing this. She stated unless they got a formal request from
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 25, 2004
4
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the City of Shore view, she would not reconsider this request. She requested staff contact the City
of Shoreview regarding this.
5. PUBLIC HEARINGS
None.
6. NEW BUSINESS
A. GUIDANT CORPORATION - NITROGEN GENERATOR
Mr. Hellegers explained the applicant had requested a Master Plan PUD (5th) Amendment to
allow for installation of a nitrogen generator and a 50-foot tall storage tank for nitrogen gas. The
nitrogen gencrator and storage tank would be located east of Building B at Guidant Corporation's
campus.
He stated at the Planning Commission had recommended approval of this request subject to the
conditions as noted in staffs October 25,2004 report.
Councilmember Rem asked what kind of a distribution list was being used for the Planning
Commission hearing. She noted there were no residents in attendance at the Planning
Commission meeting last week. Mr. Hellegers replied they notified 800 residents and he only
heard from one resident who had left a telephone message in opposition to the tank.
.
Councilmcmber Holden asked what the other businesses did instead of having a 50-foot tower.
Mr. Hellegers replied some businesses could lay them flat, or have two 25-foot towers, but in
order to achieve the purity Guidant needed, a 50-foot tower was required.
Councilmember Holden asked how high the surrounding buildings were. Mr. Hellegers
replied the highest building was 42 feet in height.
Councilmember Grant asked why the tower had to be 50-feet tall and six-feet around. Mr.
Hellegers replied it was a part of the distillation process for the purity Guidant needed to
achieve.
Judd Brasch, RSP Architects, stated the height of the tank was directly related to the purity of
the nitrogen. He noted the tank had a series of filters that were stacked within the tank and it was
necessary to run the nitrogen through all of those filters to achieve purity. He indicated right now
they were trucking in the nitrogen daily.
Councilmember Grant inquired about the safety of this nitrogen. Mr. Brasch replied this
system took nitrogen from the atmosphere and it was not corrosive or flammable. He stated the .
only issue would be the pressure. He noted there was more safety issues related to the liquid
nitrogen than the nitrogen gas.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 25, 2004
5
Councilmember Holden asked why they were upgrading at this time. Mr. Brasch replied
Guidant preferred to reduce truck traffic into the site. He indicated they would only need to truck
in nitrogen once a month if they built this facility, instead of trucking it in daily.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the request by Gnidant Corporation for a Master Plan
PUD (5th) Amendment to allow for installation of a nitrogen generator and
a 50-foot tall storage tank for nitrogen gas subject to the conditions in
staffs report dated October 25,2004.
Mayor Aplikowski asked if the noise would be contained within the campus. Mr. Hellegers
replied it would add a little bit of noise, but not significant.
Councilmember Holden asked what would happen if they discover this was well above the
noise level. Mr. Hellegers replied if necessary they would need to do another noise study if
noise became a problem and revisit it at that time. He noted the noise would not be any louder
than the traffic on Interstate 694,
Mr. Brasch stated Guidant was concerned about the noise issue and had actually taken a noise
engineer to Boise, Idaho where another facility of this type was located and that engineer came
back and analyzed what type of noise could be expected from the Guidant Campus. He handed
out to Council the ESI Engineering noise report.
The motion carried unanimously (5-0).
B. PARTIAL SETTLEMENT - ROCHON LEGAL DISPUTE
Mr. Filla stated part of the City's claim against Rochon involves damages to the traffic signal
loops at the intersection of Highway 96 and Hamline Avenue. The damages were caused by one
of Rochon's subcontractors. In order to correct the problem, the City incurred expenses of
$11,250. Thc insurance carrier for the subcontractor has offered to reimburse the City in return
for a partial relcase of claims. He recommended the City accept the offer and authorize the
Mayor to sign the agreement. He noted if the offer was accepted, the City would reduce its claim
against Rochon by this amount and proceed with the remaining claims in the arbitration process.
MOTION: Councilmember Holden moved and Councilmember Larson seconded a
motion to approve the partial settlement in the amount of $11,250 and
authorize the Mayor to sign the agreement. The motion carried
unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 25, 2004
6
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7. UNFINISHED BUSINESS
A. CHESAPEAK MASTER PUD EXTENSION
Mr, Rellegers explained the applicant had requested a one-year extension for the Master Plan
PUD.
He reviewed the background for the Council and indicated staff recommends approval of the
requested one-year extension (to allow Chesapeake Companies to submit a Final Plan PUD no
later than September 25,2005) subject to the application continuing to abide by the thirteen (13)
existing conditions of approval and adding a fourteenth condition of approval to read: "At the
time of application for the Final PUD the City would reserve the right for an updated traffic
study, EA W, or other supplementary documents as necessary. If there are additional
development regulations that change significantly prior to the application for the Final Plan PUD,
the City would reserve the right to have Chesapeake comply with those new development
regulations".
Councilmember Rem asked if the applicant had agreed to all of the conditions. Mr, Hellegers
replied the only change was adding Condition 14 and the previous Conditions had been
previously approved by the applicant in 2001.
.
Mr. Carlson, applicant, stated they had agreed to all of the conditions.
Councilmember Larson asked applicant if Council had previously approved two office
buildings. Mr. Carlson replied they had discussed different options previously.
Councilmember Larson stated he could not remember a schematic for two tall buildings. He
asked if the applicant was thinking about a schematic that involved two tall buildings, rather than
one, Mr. Carlson replied the market would determine what would be built there.
Councilmember Grant stated he remembered there were two plans in 2001. Mr. Carlson
replied they had presented various options to Council in 200 I.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve a one-year extension of the Master Plan PUD subject to
the fourteen conditions of approval as stated in staffs October 25, 2004
report.
Councilmember Larson stated he hoped now that the applicant had the land under their control
they would be more aggressive with their marketing. He indicated he would support this, but he
would like to see some progress with the development.
The motion carried unanimously (5-0).
.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 25, 2004
7
B. TCAAP INTERIM AGREEMENT EXTENSION
Mr. Clark stated the current TCAAP Agreement between CRR, Inc. and the City expired on
November 8, 2004 and since more time was needed to resolve various issues, e.g. a City policy
position on economic development assistance, a six-month extension was viewed as the best
mechanism to continue the current development team contractual relationship. A key premise of
the Agreement is the City working on an economic development assistance policy with an
understanding that some type of policy position will be arrived at before the extension's
termination date in May, 2005. He reviewed the Interim Agreement for the Council.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the Interim Agreement Amendment Extension as
written and its execution by the City. The motion carried unanimously (5-
0).
CITY COUNCIL REPORTS
Ms. Wolfe - Stated they would canvass the election results on Wednesday, November 8th She
asked if the Council had any thoughts about changing the street signs for streets with "circle" in
the name from Cr to Cir at a cost of $1,600 plus labor. Councilmember Holden stated she
would like the signs to be compliant with the Post Office.
Mayor Aplikowski replied she had no preference, but she would like them to be consistent.
Council member Larson stated he was comfortable with the added expense to comply with the
Post Office standard.
Ms. Wolfe stated there was some confusion that "Cr" could be a designation for "Court".
Councilmember Rem indicated she did not have an issue with correcting the signs.
Mayor Aplikowski acknowledged that they did not want to spend the money, but believed it was
important there was consistency in the signs.
Ms. Wolfe stated she has been doing research on a noise ordinance and noted they were
tremendously difficult to enforce. She asked if staff should continue to work on this.
Councilmember Rem suggested staff give Council a basic report as to what a noise ordinance
was, what other cities in the surrounding communities were doing, and why it would or would
not work.
Council member Holden - Stated the PTRC meets tomorrow night at 7:00 p.m. at City Hall.
She stated the newsletter articles were due now. She noted Northwest Youth and Family
Services Harvest Event was November 6. She stated there was an electrical pole down on
Beckman. She requested staff to look into this.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
OCTOBER 25, 2004
8
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Councilmember Grant stated he had no report.
Councilmember Rem - Stated at the Planning Commission meeting had discussed a possible
worksessionltraining session at their last meeting. She noted the development tour was this
Saturday at starting at 8:00 a.m. retuming at 11 :00 a.m.
Councilmember Larson stated he had no report.
Mayor Aplikowski - Stated they had a bit of excitement generated by people who purchased
street signs. She noted the signs would be available for pick up in the near future. Mr, Moore
stated the winning bidders were sent a letter telling them of the status and they will be contacted
in the near future to pick them up. He stated he believed there were signs still available and he
would post the signs that were still available on the website.
Mayor Aplikowski stated that since there was not an agenda for the Planning Commission in
November she suggested they use that opportunity to have a meeting with all City Committee
members and have a joint worksessionltraining session.
Mayor Aplikowski requested staff send a letter of recognition to various residents within the .
City who had achieved special awards.
Mayor Aplikowski stated there was a School Board meeting tomorrow night, Tuesday, October
26, 2004.
Mayor Aplikowski adjourned the Regular City Council Meeting at 8:36 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, November 8, 2004 at 7:00 p.m. in the Arden
Hills Council Chambers.
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CITY OF ARDEN HILLS, MINNESOTA
GENERAL ELECTION CANVASSING
SPECIAL CITY COUNCIL MEETING
WEDNESDAY, NOVEMBER 3, 2004, 6:25 P.M.
CITY HALL, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Bcvcrly Aplikowski called to order the
Special City Council meeting at 6:25 p,m.
Present:
Mayor Beverly Aplikowski, Council Members: Gregg Larson, Lois Rem,
David Grant, and Brenda Holdcn
Absent:
None
Also present: City Administrator, Michelle Wolfe; Assistant to the City Administrator,
Schawn Johnson
2004 Municipal Election Canvass
Mayor Aplikowski announced the results of the 2004 Municipal Election Canvass.
Mayor Aplikowski congratulated Councilmembers David Grant and Brenda Holden on thcir rc-
clection to the City Council.
Mr. Johnson noted thc 2004 Municipal Election results and votcr statistics that were presented to
the City Council members in thc staff report. Assistant to the City Administrator Johnson stated
that 84.5% ofthc voting population in Arden Hills participated in this year's election,
Mayor Aplikowski commended staff on a fine job regarding the 2004 election process.
MOTION:
Councilmcmber Larson made a motion and Councilmember Grant
seconded the motion to adopt Resolution No. 04-60 Certifying the 2004
Municipal Election Canvass.
(Motion Passed 5-0.)
The meeting adjourncd at 6:40 PM
ARDEN HILLS SPECIAL CITY COUNCIL MEETING MINUTES
November 3, 2004
Respectfully submitted by Schawn P. Johnson, Assistant to the City Administrator.
Beverly Aplikowski, MAYOR
Michelle A. Wolfe, CITY ADMINISTRATOR
2
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.~HILLS .
CIty ot Arden HIlls
Re uest for Council Action
J
Prepared by: Murtuza Siddiqui .......~
Dept: Finance
Council Mtg, Date: November 29, 2004
Final Action Needed By: November 29, 2004
Agenda Item m'M
Claims & Payroll
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Review and Approve Consent Agenda Item 3A - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3A - Claims and Payroll
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not Applicable
f',JotApplicable,
Not applicable
Supporting Documents (which are attached to this Action Form):
.
D Memo/Letter:
D Resolution (No. )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Payroll and Claims Reports
Financial Implications:
Payroll #22 Total Cost $51,268.44
Payroll #23 Total Cost $64,530.23
Claims Total $502,367,96
Administrator/Staff Comments:
e
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It
PAGE J OF6
\
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11129/04 COUNCIL MEETING
e
CLAIMS PAID SINCE LAST COUNCIL MEETING 00125/041
.....Cid',.ICitiikr. ::::YEND.QR;" '.......................'.1.. w@i(rl toMMtNtS:~~~:: ...,...,.....,........-,._............-,-_..-.-_...........
.".-.-.-.--:.:.,.:-:.:.:.,.:-:.:.:-:-:.:.:-:-:-;.:.;.;.:.:
...................-.-
I i
25829 10/21/04 Acclaim Benefits 457,53 FSA Reimbursement 9/1 0/04
25830 10/22/04 Accurate Press, Ine 979,81 LettcrheadlEnvelones
25831 1 0/22/04 ADP ScreeninJ::!; & Solutions 38,00 DnU! Scrccnml?.O&M
25832 10/2?104 Asel SUDolv & Paper, Ine 109,67 PaDer SUDnlies-CH
25833 10/22104 Coruorate Exoress 394,60 Office SUDDIiesiCoov Paner
25834 10/22/04 Davies Water Eouinment Co 227.38 Perry Park Sewer Line Material
25835 10/22/04 Fortis Benefits 225,00 Short Term Disability
25836 10122/04 Grainger, Ine 32,59 Lamp.Sewer
25837 10122/04 :Midwest Fence 32,16 LOOD CaDs
25838 10122/04 MRPA 290.00 :MRPA Annual Conference-MO
25839 10122104 OIde T OVl-'1l Deli 62,21 CC Worksession
25840 10/22/04 Oriental Tradinl! Co., Tnc 112,20 Halloween $uoolies
25841 10/22104 Marv On 20,00 Flag Football
25842 10/22104 S&S Worldwide 47.35 Halloween SUDolies
25843 10/22104 TimeSave. 0 ff Site Secretarial 246,95 Recording Secretary
25844 10/22104 Zee Medical Service 123.55 First Aid Supplies
25845 10122/04 Michelle Wolfe 388.35 IC1vfA Conference EXDense Reimbursement
I Subtotal - Paid Claims 3.787.351
e
Paid Claims -
97,755,86
Add Unpaid Claims, Page 6-
404612, IO
Total Accounts Payable Claims
for Council Appro\'al, 11129/04-
502,367.96
Note: Checks for unpaid claim totaling $147,077.85 were mailed October 26, 2004
after approval at the October 25, 2004 Council Meeting They were check
numbers 25822-25828
+Exp. Related to TCAAP Project.
,ond.'..,,".....porol'W<l.""'1
e
.
.
.
.,
PAGE 2 OF 6
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/29/04 COUNCIL MEETING
PAID CLAIMS REGISTER:
:: :::6K.:~:~ ;': L :GknAl~iC <:XN"o:iJNt:::: ::;tQijM~Nt$:':::..
25846 10/26/04 Acclaim Benefits 499,78 FSA Reimbursement] 0/25/04
25847 10/26/04 City of Victoria 130,00 MGFOA FaJl Traininr>-SiddinuilBerres
25848 10/29/04 ADT Security Services, Ine 166.25 Alann Scrvice-CH
25849 10/29104 Annie Business Forms, Ine 245,83 Utility Statements
25850 10/29104 BUf\vell, L vnn 1.060,00 Dance Instructor 9116.] 0/14/04
25851 10129/04 Central Pension Fund 1,228,60 Union Pension
25852 10/29/04 Dent of Administration 1.839,08 Phone Service
25853 10/29/04 Fortis Benefits 388.19 Lon!! Term Disabilitv
25854 10129/04 Frattallonc's Hardware 19.35 Plumbinc< Sunnlics-Pernr Park
25855 10/29/04 Prevberger, Scott 110,00 2004 Union Purchase
25856 10/29/04 Glenwood Jnglewood 7,83 Snrinpwater-CH
25857 10129/04 Insnec, lne 130,00 Forensic TestinQ:-CH
25858 10129104 Linder's Greenhouses 761.72 LandscaoiTIlz Sunnlies
25859 10129104 MN Dent ofIIealth 3.243.00 2n04 Water COllilcct Fee
25860 10/29/04 h1N" Mutual Life 268.30 Life Insurancc.Nov
25861 10/29/04 NCPERS GrouD Life Ins 60,00 PERA Life Insurance
25862 10/29/04 Nextel Communications 533,68 Cell Phone Service
25863 10/29/04 Nosek,M'''' 240,00 Sent/Oct Nev.'sletter
25864 10/29/04 Peterson, Fram & BerQ1Ylan 2,462,86 Sentember Le~al Fees
25865 10/29/04 Pitney Bowes 861.00 Postaoe Meter Rental
25866 10/29/04 Purchase Power 2,038,00 Postaoe-Meter
25867 10/29/04 Ramsev County 1,212,26 Fuel Purchases
25868 10/29/04 Ste:nninp_"tone Theatre 590,00 Recreation Actinp Classes
25869 10/29/04 Tanret Stores 32.21 StOT3.lIC Ba~s/KJecncx
25870 10/29/04 Timesaver Offsite Secretarial 163,00 Recordim! Secretar\' 10/20/04
25871 10129104 West Weld 154,86 BLR Rack Base
25872 10/29104 Xeel Enemv 2,820.36 Electric/Gas Service
25873 11102104 Subway 158,34 Lunch-Election Dav f6\ Sub Trays
25874 11104104 Affinity Plus Federal Credit Union 3,013,87 First November PaVToll
25875 11104104 leMA Retirement Trust.457 2,06431 First November Payroll
25876 11104104 !\.fN Child Sunnort Payment Ctr 370,64 First November PaYroll
25877 11/12104 A-I Contract Cleanim!, Ine 1,315.28 CH-Cleaninf!: Terrazzo FloorsIWindows
25878 11/12104 Accurate Press, Ine 2,191.77 Newsletter & Insert-Oct
25879 1 t/12104 Annle nusiness Forms, lne 470,98 Utilitv Statements
25880 11112/04 Annlied Ecolopical Services, Ine 220,00 * TCAAP ConsuItiwl".Sent 04
25881 11112104 Aramark Uniform Service 31.88 CH-Rul! Cleaninl!
25882 11112/04 Beisswengcr's How To Store 10,62 Bird Feed-ell
25883 11/12/04 Biffs,Inc 1.000,83 Portable Toilets
25884 11112/04 Ccmstone Products Co. 128,02 Deart RentallMix
I Paid Claims - Page 2 32,242,70 I
:: ~:~ ck)(: J~;~c~ tiAtif :::':,::::::::::::::::: ~iiloi!1#1 :CpMj\iENtS~;:::::-
25885 11112104 Comorate Exoress 404,85 Office Suoplies
25886 11/12104 Davannis 533,90 Elections 11/04/04
25887 11112104 Davies Water Equip Co. 450.41 Perrv Pk-Plumbin. Sunulies
25888 11112104 Deluxe Business Forms 229,89 W-2's/1099 Fonns
25889 11112/04 Diesel & Import AutolTruck Svc 313.80 Brake Reoair # II 0
25890 11112104 DS Productions 795,00 CC Chambers-EQuiD Service
25891 11112104 E-Z Rccvclin.. Ine 5,248,00 Curbside Recvclin1:!
25892 11112104 Frattallones Hardware 102.28 Shou Suuolies
25893 11112/04 G1enwood Jmde\\'ood 21.75 CHlO&M-Sorinl!Waler
25894 11/]2104 Gritz, Jackie 62,79 Mileage Reimbursement 9/17-11/02/04
25895 11/12/04 HaoDv Faces Entertainment 85,00 BWS-Deposit
25896 11/12/04 Health Partners 606,58 Dental Insurance
25897 1 ]/]2/04 LU.OE Local 49 240,00 Union Dues
25898 11/12104 Kath Auto Parts 132,55 Shoo Sunolies
25899 11/12104 Lakes Country Service Coonerative 6.020,50 Insurance Premium
25900 11112104 Lillie Suburban Newsoaners 235,05 Legal Notices
2590] 11112104 Gerald & Marllaret McCaulev ],00 Parking Reimbursement-Elections
25902 ] 1I12/04 Moore, 1nomas 375.36 Mileage Reimbursement 8/5-10/29/04
25903 1 ]112/04 Olson, Michelle 391.70 l\1:ilea1:!c/Exnense Reimbursement 10/5-10/26/04
25904 1l112/04 Pin Denot 1,490,00 1,000 Lanel Pins
25905 ] 1112104 Pitnev Bowes 284.86 Postagc Meter Suoplies
25906 ]1/12/04 Richfield Bus COffioanv 239,00 Planning Commission Bus Tour
25907 ]1/12104 Roseville, City of 4,97600 IT Services
25908 11/12/04 Safctv-Kleen 126,75 Hazardous Waste Removal
25909 11/12/04 Xee1 Energv 1,687,93 Electric/Gas Service
25910 1 ]/16104 Great Western RecvclinQ: 250,00 DumDstcr for Serao Metal Collection
25911 11119/04 Affinitv Plus Federal Credit Union 3,103,87 Second November Pavroll
25912 11119104 IOvlA Retirement TruSl-457 2,064.31 Second November Pavroll
25913 1 ]/19104 :t\11'.J Child Supoort Pavrnent Center 370,64 Second November PavrolI
25914 ] 1119/04 Michael Schifskv 86,98 2004 Uniform PllTchase
259]5 11/19/04 Electro Watchman 981.29 Alann Service 10/15-11/30-0&M
25916 11/]9/04 Gonher State One-Call 123.05 October Service
25917 11119/04 Grainger, Ine 150,90 Shoo SUDolies
259]8 11/19/04 JvtN Mutual Life 268.30 Life Insurance
25919 ] 1/19104 MN State Treasurer 2,959.47 3004 Bid_ Permit Slllch",ge
25920 11/19104 BFI of J\:ll\f, lnc 354.21 Waste Removal-November
2592] 11/19/04 Xcel Energv 1,967,97 Electric/Gas Service
25922 11119/04 Oriental Trading Company 157.32 BWS Sunnlies
PAID CLAIMS REGISTER:
...
PAGE 3 OF 6
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/29/04 COUNCIL MEETING
.
.
Paid Claims - Page 3
37,895,261
.
.
.
.
PAGE40F6
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/29/04 COUNCIL MEETING
PAID CLAIMS REGISTER:
I (;10 I (;i!;",,"'i'~ I' ~~~N:OO~:::;::. """""',""','"','"",,',,,"""l 'Ml'o\1;;tr! (jl'>M!il'~!ilW' """<""'<<<':'<<<"::::<::1
25923 lJ/19/04 Roseville, Citv of 1,716,67 JP A-.tvnS-November
25924 lJ/19/04 Cornorate Exnress 539,90 Office SunDlies
25925 11/19/04 T A Schif.<<1cv & Sons, Inc 60,72 AC Fine Asohalt
25926 11119/04 Taroet Stores 35,00 Gift Cards~Recreation
25927 11/19/04 Acclaim Benefits 146.35 FSA Admin Fee
25928 11/19/04 :MN Safetv Council 285,00 Membersrun Dues.O&lv1
25929 11/19/04 Ikon Office Solutions 3,870,06 Cooicr Lease 8/24-11/23/04
25930 11/19/04 Office Denot 38,00 Letters from Santa Sunnlies
25931 lJ/19/04 Mon, Nosek 105,00 November Newsletter
25932 11/19/04 AMBO 200,00 2005 Membershio
25933 11/19/04 Animal Control Services, Ine 1.020,13 DoolCat Enforcement
25934 11119/04 Aramark Uniform Service 68.78 CH-Ruo Cleanino
25935 11/19/04 Hap-cn, Christensen & McIlwain 1.350,00 P~ Park Shelter 10/1-10/31/04
25936 lJ/19/04 Kennedy & Graven 47,17 Rochon Disnute
25937 lJ II 9/04 Maintenance Enl!ineerinl!, L m 45252 Li~t Fixture Renlacement-CI-I
25938 11119/04 Snenccr Fane Britt & BroVllIle 1,793.50 . TCAAP Le'al 10/31/04
I Paid Claims" Page 4 11.728,80 I
PAGESOF6
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/29/04 COUNCIL MEETING
.
PAID CLAIMS REGISTER,
'" ::.::I.;~i<:;>>~l:iC :::::::::::::,:.:7 ::: :<r\M9:l1~f:: :1:~::~p~iM~Ni:~:~ :;:::" "." "
25939 11122104 Carol Abrahamson 285,75 2004 Election Judge
25940 11 /22104 Kathleen Bridgman 153,00 2004 Election Judge
25941 11/22104 Diane Bronson 159,75 2004 Election Jud~e
25942 1l/22/04 William Canine 294.75 2004 Election Judge
25943 11/22104 Karen Cloutier 254.25 2004 Election Judge
25944 11122/04 Ilcane Cook 283.50 2004 Election Judpe
25945 11122104 Barbara Engel 90,00 2004 Election Jud1'"e
25946 1l/22/04 Beckv Erickson 220.50 2004 Election Judge
25947 11/22/04 Bettv Erickson 90,00 2004 Election Judge
25948 1l/22/04 Larry Erickson 211.50 2004 Election Judge
25949 11/22104 Beverlv Flaherty 166,50 2004 Election JudlZe
25950 11/22/04 Geomene Gillesoie 159,75 2004 Election Jude:c
25951 11/22/04 Carolvn Granquist 162,00 2004 Election Judp"e
25952 11/22/04 Kenneth Granouist 90,00 2004 Election Jude:e
25953 11/22/04 Jane Hal?edom 299,25 2004 Election Judge
25954 11/22/04 Kathleen Haglund 290,25 2004 Election JudP-e
25955 1I/22104 Pamela Hansen 144,00 2004 Election Jude:e
25956 11/22/04 Marilvn Hatha..vav 153,00 2004 Election Judge
25957 II/22/04 Perry Hedberg 168,75 2004 Election Judpe
25958 11/22/04 Andv Helewa 401.50 2004 Election JudlZe
25959 11122/04 Vicki Henkel 204,75 2004 Election Judge
25960 II/22/04 Dennis Johnson 213.75 2004 Election Judpe
25961 II/22/04 Lisa Johnson 94,50 2004 Election JudlZe
25962 11122/04 Rita Johnson 279,00 2004 Election Judge
25963 11I22/04 Joan Jones 238.50 2004 Election Judpe
25964 1I/22/04 Kevin Keenan 139.50 2004 Election Judl!e
25965 11122/04 LeAtrice Kern 153,00 2004 Election Judge
25966 Il/22/04 Shirley Koosman 324.50 2004 Election Judpe
25967 Il/22/04 Julie Krcnn 157.50 2004 Election Jude:e
25968 1l/22104 Ravrr ond Kreps 153,00 2004 Election Judge
25969 II /22/04 Delores Kroll 146.25 2004 Election Judpc
25970 Il/22/04 Evelvn Lawver 292.50 2004 Election Judl?e
25971 1l/22/04 Gerald McCaulev 81.00 2004 Election Judge
25972 1l/22/04 Margaret McCauley 90,00 2004 Election Judpe
25973 1l/22/04 Lucia :Miklas 283.50 2004 Election Judl'e
25974 Il/22/04 Janet Nelson 166,75 2004 Election Jude:c
25975 1I/22/04 Kathy Nelson 81.00 2004 Election Judpe
25976 II/22/04 Rowena Ochiaillla 159.75 2004 Election Judl'e
25977 Il/22/04 James Otto 180,00 2004 Election Jude:e
25978 II/22/04 Kayton Palmer 299.25 2004 Election Judge
25979 II/22/04 :Marjlvn Palmer 285,75 2004 Election Judl!e
25980 II/22/04 David Perrizo ]57,00 2004 Election Judge
25981 II/22/04 Clarence Peterson 189,00 2004 Election Judpe
25982 11/22/04 Diane Philliuni 166.50 2004 Election Jud 'e
25983 1I/22/04 James Quitter 297,00 2004 Election Judge
25984 II /22104 Martha Rov 283,50 2004 Election Judp:c
25985 11/22/04 Lvle Salmela 324,00 2004 Election Judge
25986 Il/22/04 Steven Scott 423.50 2004 Election Judge
25987 1l/22/04 Cathy Soldner 132,75 2004 Election Judgc
25988 1l/22/04 Theodore Stamos 166.50 2004 Elcction Jud(!e
25989 1l/22/04 Elizabeth Stenglen 283.50 2004 Election Judp"e
25990 1l/22/04 Judith Tekautz 294,75 2004 Election Judl!e
25991 1I122/04 Frances Thelen 368,50 2004 Election Judge
25992 11/22/04 Wes Thomnson 299.25 2004 Election JudPe
25993 II /22/04 MargaretTIlOr 157.50 20M Election Judge
25994 11122/04 Kenneth YeaJ!er 141.75 2004 Election Judpe
25995 11/22/04 DOMa Young 162,00 2004 Election Judge
25996 1I/22/04 Marv Jo Zimmennan 153,00 2004 Election JudQC
.
.
Pmd Claims. Page 5
12.101.75 I
,
.
.
.
PAGE 6 OF 6
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/29/04 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
25997
25997
25998
25999
26000
26001
26002
;~L.~Wn.~jj:;
11/30/04
11/30/04
11/30/04
11/30/04
11/30/04
11/30/04
11/30/04
IUOE Looo149
Met Council Environmental Services
Northem Traffic Su I, Joe
Ramse COUll
Roseville, Ci of
SRF Consultin Grou , Ine
URS Co oTation
Un aid Claims - Pa c 6
14,400,00
46,58733
41.296,00
62,276.16
220,899,55
5,702,64
13.450.42
404.612,10
Union Insurance Dec-Feb
Waste Water Service
Street Si R lacement-2004 eIP
November Law Enforcement
3Q04 Water Purchase
* TCAAP Prof Svcs 9/30104
En ineerin Services
.
~
"^~HILLS
City of Ar(lcn JIilIs
.
Reqnest for Coull~il Action
Prepared by: SJ
Dept.: Admin
Council Mtg, Date: 11/29/2004
Final Action Needed By:
11/29/2004
Agenda Item 3.B.
2005 Fee Schedule
Budgeted Amount: 0
Actual Amount: 0
Fun(jing Source: 0
Council Action Request:
Approve the 2005 City of Arden Hills Fee Schedule
Staff Recommendation:
City staff recommends approval of the proposed 2005 fee schedule. The proposed fees for 2005
have been increased by 2.5% to cover administrative and inflationary expenses.
Advisory Commission Action:
Commission
Date
Action
Not Applicable
Not Applicable
Not applicable
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
. 0 Memo/Letter:
.
o Resolution (No. )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
[8J Other:
Appendix "A" City of Arden Hills 2005 Fee Schedule
Financial Implications:
The proposed fees for 2005 have been increased by 2.5% to cover administrative and inflationary
expenses.
Administrator/Staff Comments:
City staff recommends approval of the proposed 2005 fee schedule. The proposed fees for 2005
have been increased by 2.5% to cover administrative and inflationary costs. The fee schedule
was last reviewed and adjusted in 2003. The fees charged are to cover staff time spent in
reviewing, processing, and performing record checks on applications that are received.
Page 1 of 1
,
~
~HILLS
MEMORANDUM
.
DATE:
November 29,2004
Agenda Item 3.B.
TO:
Honorable Mayor and City Council Members
Michelle A. Wolfe, City Administrator
Schawn P. Johnson, Assistant to the City Administrator:s6
FROM:
SUBJECT:
Approval of2005 Fee Schedule
Background:
Thc City Council annually establishes a fee schedule for administrative, building construction,
liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning .
and zoning, utilities, business licenses, false alarms and other misccllaneous permits and
penalties that are provided by the City.
Recently City staff members were asked to review the proposed fee schedule for 2005. The
proposed fcc schedule for 2005 has been increased by 2.5% to cover administrative and
inflationary costs. According to Minnesota State Statutes (MS 462.35 Subd 4 and MS 462.352
Subd. 15), the City has the authority to impose fees to defray costs incurred in order to review
applications and permits. Also, the City is required by State law to adopt a fee schedule if it
collects more than $5,000 annually in revenue.
The liccnse fees were last reviewed and adjusted in 2003. The fees charged are to cover staff
time spent reviewing, processing, and performing record checks for the license or permit
applicants. Staff has made some minor adjustments to planning and zoning and
solicitors/peddlers/transient permit section of the fee schedule for 2005.
All proposed changes to the 2005 Fee Schedule are identified in red lettering.
REQUESTED ACTION
Approve Appendix "A" of the Municipal Code containing the Fee Schedule for the 2005
Calcndar Year
.
.
.
~
~~ILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 350
A Special Ordinance
Relating to Fees Payable within tbe City of Arden Hills for 2005
Tbc City Council of Arden Hills hereby ordains that Appendix "A" containing the Fee
Schedule for Calendar year 2005 is hereby adopted, and made part of the Municipal Code.
. Effective Date: This ordinance shall become effective the day following its publication.
Adoption Date: Passed by the City Council of the City of Arden Hills on
the 29th day of November, 2004.
Beverly Aplikowski, Mayor
ATTEST:
Michelle Wolfe, Administrator
Publication Date: Published OIl the 16th day of December, 2004,
.
\\Earth\Admin\Council\Ordinanct's\Ordinance 350 Special Fee Schedule fOT 2005.doc
.
.
.
~
~HILLS
APPENDIX "A"
CITY OF ARDEN HILLS
2005 FEE SCHEDULE
EFFECTIVE JANUARY 1.2005
I. ADMINISTRATIVE
Dogs and Cats (2 YEARS) -
Animal Licenses are pro-rated for second year @ $12,00)
Chapter 420.06
Dog License (2 YEARS) $25.00
Cat License (2 YEARS) $25.00
Duplicate or Lost Tag $6.00
Boarding: Dogs (Daily) $15.00
Cats (Daily) $15.00
Administrative Animal Handling (Per Animal) $2.00
Disposal: Dog $23.00
Cat $21.00
Impoundment: First Offense $21.00
Second Offense $42.00
Third Offense $62.00
Residential Dog Kennel License (Annual) $16.00
Meeting Documents (Auuual)
Minutes
VARIES
VARIES
$66.00
$53.00
A endas
$13.00
$6.50
A enda Packets
Cost based on
\\EarthlAdmin\Deputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule,doc
Page 1
Miscellaneous Administrative Fees
Counter and/or Per Side (any size) $0.25
Special Document
Photocopy Requests
Assessment Search Per half hour $22.00
II. BUILDING CONSTRUCTION
Building Permits Fees are based upon Table lA
Chapter 9 of the 1997 U.B.C. and are
determined by the City's
Building Official.
Plan Review Fee 65% of Building Permit Fee
Re-Insnection $35.00
STATE SURCHARGE .0005 x construction value
Manufactured $52.00
Home Location
Permit
Demolition, Includes: Wrecking. $52.00
Relocation and relocating and moving
Movinl! buildine:s
Swimming Pool $52.00
STATE SURCHARGE $0.50
Plumbing Minimum Fee $36.00
Chanter 9
. Residential Based on value of 1.25 % oftotal bid
imnrovements.
. Commercial, 1.25% of Total Bid
Industrial, plus $50.00
Institutional
STATE SURCHARGE *$0.50
*Surcharge computation is based on the permit fee.
Surchare:e eauals 0.0005 of each permit fee, or $.50, whichever is greater.
Electrical Permit Minimum Fee *$22.00
Chanter 9
Maximum Fee $110.00 for Single Familv Dwelling
*Other fees are based on amperage and are
determined bv the Citv's Electrical Inspector Contract.
*STATE SURCHARGE $0.50
*Surcharge computation is based on the permit fee.
Surcharge equals .0005 of each permit fee, or $.50, whichever is greater.
\\Earth\AdminIDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule.doc
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Heating or Minimum Fee $36.00
Mechanical Permit
Chanter 9
. Residential 2% of tot a! bid
. Commercial, 1.25% of Total Bid
Industrial, plus $50.00
Institutional
STATE SURCHARGE *$0.50
*Surcharge computation is based on the permit fee.
SurcharQ:e eauals .0005 of each nermit fee, or $.50, whichever is lITeater.
Fire Protection Fees are based upon Table lA
Permit-Chapter 9 ofthe 1997 V.B.C. and are
determined by the City's
BuildinQ: Official.
Plan Review Fee 65% of Fire Permit Fee
Rc-InsDection $35.00
STATE SURCHARGE *$0.50
*Surcharge computation is based on the permit fee.
SurcharQ:e eauals .0005 of each nermit fee, or $.50, whichever is lITcater.
III. LIQUOR/ALCQHOLIC BEVERAGES (Fees Paid Annually)
Liquor (Annual- No pro-rating)
Chanter 5 and Section 310
On-Sale 1,999 sauare feet (SF) or less $3,400.00
2,000 - 2,999 SF 4,500.00
3,000 - 3,999 SF 5,700.00
4,000 SF or more 6,800.00
Sundav On-Sale 205.00
Off Sale 205.00
Club Fee 310.00
InvestiQ:ation Fee 155.00
Malt Bevera"es On-Sale 125.00
Off-Sale 42.00
Wine On-Sale *2,100
(*or half of On-Sale License Fee - whichever is less)
Stronp' Beer *No Charge
(*as Dart of On-Sale Wine License)
\\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule.doc
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IV. MAPS AND ORDINANCES
Ordinances Zoning 42.00
Code of Ordinance 107.00
Comprehensive Plan 62.00
Maps 8.5 x 11 2.00
11 x 17 4.00
Streets 2.00
Copies of As-Builts (j IXI7) varies - copies and staff time
V. PARKS AND RECREATION FEE SCHEDULE
Ball Field Rental Per Day $36.00
Warming House Per Hour *$25.00
RentallIce Rink
Rental**
Picnic Shelters Includes two (2) picnic tables *$35.00 per day-Resident
and one (I) trash container *$50.00 per day for Non-
Residcnt
*Plus a Refundable $100.00 Darna e Deposit
Additional Picnic Tables Each $12.00
Additional Trash Containers Each $6.00
Community Annual $30.00
Garden Plots
**Onlv allowed during non-public use hours.
\\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule. doc
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VI. PLANNING AND ZONING
Initial Applicatiou Fee is subject to additional escrow fees as listed:
Escrow Fees Initial Annlication Fees
Preliminary Plat $25.00/lot + consulting fees $400.00
and administrative escrow
Final Plat Included in Preliminary Plat! N/A
consulting fees/administrative
escrow
Lot Split/Minor Consulting fees/administrative $300.00
Subdivision escrow
RezoninglComprehen Consulting fees/administrative $300.00
sive Plan Amendment escrow
Variance Consulting fees/administrative $250.00
escrow
Special Use Permit Consulting fees/administrative $300.00
(SUP)/Amended SUP escrow
Planned Unit Consulting fees and $600.00
DeveloDment (PUD) administrative escrow
Vacation of Eascment Consulting fees and $250.00
administrativc escrow
Site Plan Review Consulting fees $400.00
Apportionment of Consulting fees $30.00
Assessments
Zoning Ordinance Consulting fees and $300.00
Amendment administrative escrow
Zoning Letter $50.00 + $50.00 per hour after
I hour of staff research time
Fence Construction Base Fee $15.00
Plus Per 100 LincaI Fect $6.00
Blacktop or Concretc Base Fee $18.00
Sidewalks, Parking
Lots, Driveways
Plus Der 1000 square feet $6.00
STATE SURCHARGE $0.50
\\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule. doc
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VII. UTILITY HOOK-UP CHARGES
Water Permit Water Service Installation $35.00
ChaDter 10
Interior Plumbing (New $5.00
Home)
Interior Plumbing (Existing $10.00
Home)
Temporary Water Shut $30.00
OfflTurn On
Permanent Water Disconnect $200.00
Fee
Curb Box and Service Lead: $150.00
. 1" Service connection on
unsurfaced street
Restoration of typical road $60.00
mix street
Restoration of higher-type Set by Engineer
street
Larger than 1" Service Set by Engineer
Connection
Plan Check Fee Set bv Inspector
Re-Inspection $35.00
STATE SURCHARGE $0.50
.
Water Meter/SDacer Chan>es
Customer Fce includes removal of meter, *$125.00
Requested Water bench test at maintenance
Meter Accuracy facility, and returning meter to
Test residence.
*Fee will not be applied if the meter is found to be inaccurate to a degree exceeding
three Dercent (3%) from the result of the bench test.
Water Meter/SDacer Charl'es
. Radio Read Water Meter/Spacer Charl(es
Meter Size* Total DenositlInstalled
3/4" x 7-1/2" Meter $370.00
3/4" x 9" Meter $395.00
I"Meter $420.00
1-1/2" Meter $680.00
2" Meter $840.00
*IflarQ:er than 2", call the Director of Operations and Maintenance for Price Quote.
.
\\EarthlAdminlDeputy ClerkIFEE SCI-IEDULE\2005\2005 Fee Schedule.doc
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I
.
Sewer Permit New Connections $35.00
Chapter 10
Alterations/Repairs $35.00
(Minimum Fee)
Plan Check Fee Set by Inspector
Inspections Set by Inspector
Re-Inspection $35.00 Per Hour
SAC. VARIES-Set bv Met Council
I STATE SURCHARGE $0.50
Storm Utility
Cha ter 10
Prohibited Sump Pump
Connection Surchar e
$100.00
er month
VIII. MISCELLANEOUS/RETAIL ACTIVITIES-(Located in Chapter 3)
.
Boutique/Garage Application/notification of no fee
Sale City Hall required
Casual Roadside Application/notification of no fee
Stands City Hall required
Tent Permit $50.00
Sidewalk Sales $50.00
Amusemeut Includes: Arcade, dance hall, $100.00
Facilities movie theater, poollbilliard
tables, bowling alleys, indoor
tennis, skating facility,
outdoor tennis, driving ranges,
etc.
Bulk Fuel Storage Wholesale - Liability $200.00
Insurance Required
Recycle Biu (one biu $5.85 each
per residence
provided free)
.
Charitable Investigation Fee $150.00
Gambling Premises
Permit
Grocery Per 1,000 Square Feet (SF) or $20.00
fraction thereof
Hotel/Motel Per Room $6.00
Courtesy Bench Non-Advertising per bench $25.00
With Advertising per bench $75.00
\\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule.doc
Page 7
Massage Per Facility $3,000.00
Parlor/Sauna
Personal Service License $100.00
Mechanical and/or Includes: Amusement devices, $15.00 per location, plus
Electronic musical devices, amusement $15.00 per machine
Recreation Device rides, bowling alleys, etc.
Retail Sales Includes; Antique shops, $50.00
beautylbarber shops, boat
dealers, Christmas tree sales,
dry cleaning, laundry, bakery,
candy, meats, wholesale foods,
caterers, motor vehicle
sales, optometrist, mortuary,
video sales/rentals,
over-the-counter tobacco
sales, vending machines
(excluding tobacco), and the
selling of retail goods
or services not listed
Solicitors/Peddlers/ Please reference Section 340- $150.00 Rarnsey County
Transient Permit of the City Code "Pcddlers, Background Check-
Solicitors, and Transient $100.00 Per Month Permit
Merchants" for more F ee-(For Profit
information. Organizations)
Restaurants - Cafes, Per 1,000 Square Feet (SF) or $20.00
Coffee Houses, etc. fraction thereof
Restaurants - $300.00
Drive-thru
Service Stations Liability Insurance Required $100.00
IX. SIGNS
Initial Fee/Per Sign $50.00
Permanent Si2ns
Annual Renewal 100 Square Feet* (SF) or less $20.00
Fee/Per Sign *Maximum allowable size
Temporary Sil!ns $50.00
Impoundment First Offense N/C - Warning
Second Offense $50.00
Third Offense $100.00
\\EarthlAdminlDeputy ClerklFEE SCI-IEDULE\2005\2005 Fee Schedule.doc
Page 8
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X. MISCELLANEQUS FEES/PERMITS (Located in Chapter 3)
Annual Rubbish $100.00
Hauler-Chapter 3
Contractor License $30.00
Staff Research: $25.00 per half-hour
Professional
Staff Research: $20.00 per half-hour
Administrative
Penalties for Late Failure to pay any penalty 10% of the license fee invoiced
Payment imposed shall be grounds for or $30, whichever amount is
the suspension or termination of greater.
any license issued by the city.
Tobacco First Offense $100.00 and Warning
Illegal Sales-
Chapter 3
Second Offense Suspension of License for
Remainder of Calendar Year
Third Offense Revocation of License for One
Year
XI. FALSE ALARM FEES
False Alarm First Three Alarms N/C - Letter
Four throuQ:h Fifteen Alarms $50.00 per Alarm
Over Fifteen Alarms $150.00 per Alarm
\\EarthlAdminlDeputy ClerkIFEE SCI-IEDULE\2005\2005 Fee Schedule.doc
Page 9
'r-
~
~HILLS
City of Arden lIills
Request for Council Action
J
.
Prepared by: TM
Dept.: O&M
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
'f-fAi"D
Agenda Item3~:;.'
,,,,:..,,,,,,/
2004 Perry Park HCM Architects - Pavment #2
Budgeted Amount: _
Actual Amount: $148.450.76
Funding Source: Park Fund
Council Action Request:
Approve Pay Estimate #2 for MC Builders in the amount of $148,450.76.
Staff Recommendation:
Staff recommends approval of Pay Estimate #2 for MC Builders, Inc. of Becker, MN in the amount of
$148,450.76.
Advisory Commission Action:
Commission
Date
Supporting Documents (which are attached to this Action Form):
. [2:J Memo/letter:
Memo dated November 22, 2004
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
[2:J Other:
Application for Payment from MC Builders
Financial Implications:
Administrator/Staff Comments:
.
Action
Not
Page 1 of 1
~,
\
~
~HILLS
MEMQRANDUM
.
DATE:
November 22, 2004
Agenda Item 3.e
TO: Michellc Wolfe; City Administrator
FROM: Thomas J. Moore; Director of Operations & Maintenance
SUBJECT: Pay Estimate #2 - Perry Park Pavilion
Backeronnd
At the April 20, 2004 Regular Council Meeting, the City Council approved the plans and
authorized the advertisement for and the obtaining of bids for a new pavilion at Perry Park. The
City Council approved 2004 CIP Budget for the pavilion was $350,000. At the June 28, 2004
Regular City Council Meeting, the City Council authorized the bid award to MC Builders, Inc. .
from Becker, Minnesota in the amount not to excced $324,890. The funding source for this
project is the Park Fund. Construction began in August, 2004 and has proceeded in a timely
manner.
Staff Recommendations
Staff recommends the City Council approve Pay Estimate #2 for MC Builders, Inc. of Becker,
Minnesota in the amount of $148,450.76. Total dollar amount paid to date is; $271,784.84
Funds are to be provided by the Park Fund.
.
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Prepared by: Greg Brown
Dept.: O&M
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
~
~~HILLS
City of Arden Hills
Request for COlmcll Action
Funding Source:
Agenda Item :~~JJ!)
2005 Lift Station Rehab Proiect
Budgeted Amount: $200,000.00
Actual Amount: $200.000.00
Sanitary Sewer Enterprise Fund
Council Action Request:
Authorize staff and URS to prepare plans and specifications for the 2005 Lift Station Rehabilitation
Project.
Staff Recommendation:
The City Engineer recommends the Council to authorize staff and URS to prepare plans and
specifications for the 2005 Lift Station Rehabilitation Project.
Advisory Commission Action:
Commission
Planning
PTRC
Date
Action
. Supporting Documents (which are attached to this Action Form):
[2J Memo/Letter:
Memo dated November 23, 2004 from Greg Brown
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
ClOther:
Financiallmplic'ations:
2005 CIP project cost of $200,000,00 will be allocated from the Sanitary Sewer Enterprise Fund.
Administrator/Staff Comments:
.
Page 1 of 1
URS
Agenda Item 3D
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612)370-1378
To:
Ms. Michelle Wolfel
City of Arden Hills
Copy:
Nick Landwer/URS
Tom Moore/AH
File:
Pending
From:
Greg Brown
Arden Hills City Engineer
Date:
November 23, 2004
Subject:
Authorization to Prepare Plans and Specificatious
2005 Lift Station Rehabilitation Project
Background
The current 5 year CIP includes the rehabilitation of lift station 4 and lift station 9 in 2005. As we
discussed at our last Engineering update meeting on August 13, 2004, the design for this project should
begin soon in order to complete plans and open bids by late January 2005. Thc rehabilitation oflift
stations is best done prior to heavy spring summer rains if possible, An early bid opening should allow a
contractor to complete the work by thc end of May, 2005. This project will be funded entirely from the
sanitary sewer utility and not require a fcasibility study or public hcaring. The estimated project cost is
approximately $200,000.
Recommendation
The City Engineer recommends that Council authorize staff and URS to prepare plans and specifications
for the 2005 Lift Station Rehabilitation Project.
PROJECTS\ARDENHJL\37951\GENERAL\Documcnts\Agenda Memo ] 1~23-04 2006 PMP doc
.
.
.
.
~
/),\~HILLS
City oL\rdell Hills
Request for Conncil Action
Prepared by: SJ
Dept.: Admin
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
Agenda Item 3.E.
Approval of 2005 City Liquor Licenses
Budgeted Amount: 0
Actual Amount: 0
Funding Source: 0
Council Action Request:
Motion to Approve the 2005 City of Arden Hills Liquor Licenses
Staff Recommendation:
Motion to approve the 2005 Liquor Licenses for On-Sale, Off-Sale, Wine Only and Sunday Sale
of Alcoholic Beverages for establishments doing business within the City of Arden Hills
Advisory Commission Action:
Commission
Planning
PTRC
Date
Action
Not Applicable
Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. [8J Memo/Letter:
o Resolution (No, )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
[8J Other:
Liquor Licenses
Financial Implications:
Administrator/Staff Comments:
City staff recommends approval of the 2005 City Liquor Licenscs
.
Page 1 of 1
~
/]'\~ HILLS
MEMORANDUM
Date:
~ovember29,2004
Agenda Item
3.E.
To:
Honorable Mayor and City Council Members
From:
Michelle A Wolfe, City Administrator <<5
Schawn P. JOMson, Assistant to the City Administrator S
Subject:
2005 Liquor Licenses
The following Arden Hills businesses have requested renewal of their City liquor licenses for
2005. The City has received the required Certificates of Insurance and application forms
necessary for obtaining this license.
"Bi Ten SupperGub
"Blue Fox, Inc.
Flahen 's Arden Bowl
Great ClJina Restaurant
Holid~y Inn
Linde's Steakhouse
Star Liquors-
Cub Foods
Davannis
Ingredients Gfe
Sale
2 , 3.2 Beer, Sunda Sale
"~ote: The two (2) establishments (Big Ten Supper Gub and Blue Fox, Inc.) which have
applied for a special 2:00 a.m. closing license in the past, must renew their closing license
with the State of Minnesota by August, 2005,
.
.
.
.
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No. #05-03
Fee $200
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
ALCOHOL AND GAMBLING
ENFORCEMENT
City:
County:
Arden Hills
Ramsev
OFF SALE LIQUOR LICENSE
TI-IIS CERTIFIES TI-IAT:
LICENSEE Lindey's tne.
TRADE NAME Lindey's Prime Steak Honse
STREET ADDRESS OR LOT AND BLOCK NO
Is authorized to sell intoxicating liquor at off sale subject to the laws and regulations of the State of Minnesota and municipal
ordinances for the period beginning Jannary 1. 2005 to December 31.1005,
Beyerly Aplikowski. Mayor
THIS LICENSE IS APPROVED
Giyen mlder my hand and the Municipal Corporate Seal
City of Arden Hills Date Noyember 29, 2004
Alcohol & Gambling Enforcement Director Date
PS9008,Q3 (2/00)
Michelle Wolfe, CITY CLERK
.
.
No. #05-07
Fee $200
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
ALCOHOL AND GAMBLING
ENFORCEMENT
City:
County:
Arden Hills
Ramsey
OFF SALE LIQUOR LICENSE
TI-IIS CERTIFIES TI-IAT:
LICENSEE Star Liquors Inc.
TRADE NAME Star Liquors ,_
STREET ADDRESS OR LOT AND BLOCK NO
Is authorized to sell intoxicatiqg liquor at off sale subject to the laws and regulations of the State of Minnesota and municipal
ordinances for the period beginning Januarv 1. 2005 to December 31. 2005.
Beverly Aplikowski, Mayor
THIS LICENSE IS APPROVED
Given under my hand and the Municipal Corporate Seal
City of Arden Hills Date Novemb,er 29, 2.004
Alcohol & Gambling Enforcement Director Date
PS9008,OJ (2/00)
Michelle Wolfe, CITY CLERK
.
.
No,
Fee
9
$40,00
City Arden Hills
County Ramsey
OFF SALE LIQUOR LICENSE
"GROCERY STORE i3;2BEERONLY"
TillS CERTIFIES TI-IAT:
LICENSEE SuperValu, Inc.
TRADE NAME Cub Discount Liquor
STREET ADDRESS OR LOT AND BLOCK NO 3717 North Lexin~tonAvenue
Is authorized to sell intoxicating liquor at off sale subject to the laws and regulations of the State of Minnesota and municipal
ordinances for the period beginning Januarv t. 2005 to December 31,2005,
Beverly Aplikowski, Mayor
TillS LICENSE IS APPROVED
Given under my hand and the Municipal Corporate Seal
City of Arden Hills Date Noverrtl:>-".L24,2003
Alcohol & Gambling Enforcement Director Date
PS9008-OJ (2100)
Michelle Wolfe, CITY CLERK
.
.
No, #05-09
Fee $200
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
ALCOHOL AND GAMBLING
ENFORCEMENT
.
OFF SALE LIQUOR LICENSE
"LIQUOR STORE"
THIS CERTIFIES THAT:
LICENSEE Supervalu,lnc.
TRADE NAME Cub Disco"'l! Liquor
STREET ADDRESS OR LOT AND BLOCK NO
City:
County:
Arden Hills
Ramsev
Is authorized to sell intoxicating liquor at off sale subject to the laws and regulations of the State of Minnesota and-munidpal
ordinances for the period beginmilg Januarv 1, 2005 to December 31, 2005.
Beverly Aplikowski, Mayor
TI-IIS LICENSE IS APPROVED
Given rmder iny hand and the. Municipal Corporate.- Seal
City of Arden Hills Date November 29.2004
Alcohol & Gambling Enforccmc~_lt Director Date
PS9008-D3 (2/00)
Michelle Wolfe, CITY CLERK
.
.
J
No. #05-08
Fee $t20
City:
County:
Arden Hills
Ramsev
3.2 Beer Only "On Sale"
Beverly Aplikowski, Mayor,
TI-IlS
Michelle Wolfe, CITY CLERK
PS9008-1l3
.
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Prepared by: SCLARK
Dept.: CD
Council Mtg, Date: 11/29/2004
Final Action Needed By:
11/29/2004
~
"^~ HILLS
City of Arden Hills
Request tor Council Action
W;;w"'"
Agenda Item ~!!!i
LocallodQinQ tax and Aareement with Minneapolis Metro North CVB
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
.,
Council Action Request:
Approval of an Ordinance establishing a local lodging tax and an agreement between the City and the
Minneapolis Metro North Convention and Visitors Bureau for collection and disbursement of the same.
Staff Recommendation:
Approval as written
Advisory Commission Action:
Commission
Date
Action
Not
PTRC
Supporting Documents (which are attached to this Action Form):
. [2J Memo/Letter:
Support letter(s) submitted.
D Resolution (No,
[2J Ordinance (No,351)
D Engineering Recommendation:
D Attorney Recommendation:
[2J Other:
Agreement between the City and the Metro North Convention and Visitors Bureau
Financial Implications:
The City will receive 5% of the proceeds for administrative purpose ($4.000 to $4.500 projected ). In
addition. the Bureau will also contribute $2,000 for a community festival.
Administrator/Staff Comments:
This item has been discussed at two Work Sessions. The Council consensus was to proceed in
establishing the tax and that this item was to be placed on the consent agenda.
.
Page 1 of 1
10"d ltl101
~~
RECEIVED
NOV 24 2004
cITY OF ARDEN HILLS
l1/ 1 0/04
City Of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5743
,
Dear City Council Members,
On behalf of the Holiday Inn Hotel, I would like to express our supp rt for the 3%
lodging tax initiative. I am confident that this measure will e benefi ial for all of us.
Thank you in adv!,?ce for all your help.
\,
\ .
Hamid Khanbas l'
General Manager
10/10'd
HOUDAY INN - ST. PAUL NORT
1201 West Counly Road E. 51. Paul, MN 55112, To'; (651) 63 "4123' Fa : (651) 636-2526
In,;,of''lillll''\l''l,o,,tlY ()UlnM ~",rl ()f"u=orQtAM hv An Afflll t#lo nf I ",I"tl'll n
9CS9 99S [9~ aO) Hl~ON O~13W SldW 91:60 p00c-Pc-OON
~
.
.
.
.
.
.
CONVENTION AND VISITORS BUREAU AGREEMENT
THIS AGREEMENT made and entered into this ~ day of
2004 by and between the City of Arden Hills, a Minnesota municipal corporation
hcreinafter referred to as "City", and the Minneapolis Metro North Convention and
Visitors Bureau, a Minnesota non-profit corporation, hcrcinafter referred to as the
"Bureau",
WITNESSETH:
The City has enacted a tax on lodging with tbe City to fund a convention and
visitors bureau in accordance with Minnesota Statutes, Section 469.190.
The Bureau has the staff, facility, and experience to carry out the objectives of
promoting the City as a tourist and convention center.
The City desires the Bureau to provide the services of a convention and visitors
burcau on behalf of the City, and the Bureau desires to provide those services.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, sufficiency of which is hereby acknowledged, the parties hereto agree
as follows:
1. Tern1. The term of this Agreement shall commence on the 1st day of
January, 2005 and continue until terminated by mutual agreement or by
one ofthe parties hereto in accordance with the following provisions:
a.
The City may terminate this Agrcement on the first anniversary of
the Agreement provided that the City provides written notice to the
Bureau of its intent to terminate no later than Dccember 31, 2005.
The notice may be rescinded at any time prior to the first
anniversary date. Thereafter, this Agreement may be terminated
only by mutual agreement of the parties or in accordance with the
provisions of Subsection b of this Scction.
Either party may terminate this Agreement by providing writtcn
Notice to that effect to the other party, Such termination shall be
effective on December 31 of the calendar year following the year
in which the notice of termination was given,
b.
I
2. Services Rendered by Bureau. The Bureau shall furnish the following
services:
a,
Informational services in answering inquiries about the City via
mail, computer, telephone and personal contacts,
Provide planning, coordinating, and registration assistance to
organizations and businesses.
Supply support material including, but not limited to, name badges,
City maps, typewriters, accommodations list, and information in
general.
Prepare and present audiovisual presentations to groups to attract
visitors to the City.
Distribute brochures, maps, and guidcs of the City to potential
visitors and meeting planners.
Provide representation at trade shows, conventions, and exhibits to
attract new visitors to the City.
Promote the City as a convention center for Minnesota by regional
and statewide advertising ofthe City's hospitality industry and
attractions.
b.
c,
d.
e.
f.
g.
3. Charges. Basic services provided pursuant to Paragraph 2 of this
Agreement shall be without charge to the person or organization utilizing
said services unless authorized by contractual agreement or action of the
Bureau Board of Directors.
4. Budget. The Bureau shall submit its annual budget for review by the City
Council on or before the first day of October of the year preceding the
effective date of the budget. Such budget shall detail specifically the uses
to which monies received shall be spent to provide the services described
in Paragraph 2 of this Agreement.
It is undcrstood between the parties that the actual revenues being
generated under Paragraph 5 may vary from the amount anticipated in the
budget, For this reason it is agreed that the budget may be modified
without prior consent ofthe City Council, providing that any adjustments
shall be made by a two-thirds (2/3) vote of the Bureau Board of Directors.
Notwithstanding any other languagc to the contrary the Bureau shall not
expcnd any sums beyond its revenue.
2
.
.
.
"
.
5.
Funding. On thc 15th day of each month, the City shall remit to the
Bureau, for funding of the Bureau, 95% of the lodging tax payments
received by the City, less refunds, in thc preceding month during the term
of this Agreement.
6. Verification of Expcnditures, The Bureau will provide the City a copy of
the Bureau's monthly financial statements, showing monthly, year to date,
and budget figures, properly itemized and verified by the Director of the
Bureau. The Administrator and/or Financc Director of the City shall have
the right of access to the books and records of the Bureau at any time
during normal business hours to audit any item of revenue or expenditure.
7.
.
.
Hold Harmless. Any all employees of the Bureau or any other persons,
while engaged in the performance of any service required by the Bureau
under this Agreement, shall not be considcred employees of the City, and
any or all claims that mayor might arise under the Workers'
Compensation Act of the State of Minnesota on behalf of said employees
or other pcrsons while engaged, and any and all claims made by a third
party as a consequence of any act or omission on the part of the Bureau, or
its agents or employees or other persons while so engaged in any of the
services provided to be rendered herein, shall in no way be the obligation
or the responsibility of the City. In connection thcrewith, the Bureau
hcreby agrecs to indenmify, save and hold harmless, and defend the City
and all of its officers, agents, and employees from any and all claims,
demands, actions, or causcs of actions of whatever nature or character
arising out of or by reason of the execution or performance of the services
provided for in this Agreement.
8.
Multiple City Participation, It is contemplated that the Burcau in addition
to providing services to the City, will also provide similar services
described in Paragraph 2 of this Agreement to other communities and that
all cities may be jointly promoted as a unitary convention and visitors
bureau. Therefore, it is specifically authorized that funding such joint
promotion will be financed pursuant to this Agreement.
9.
Discrimination. The Bureau, in providing services hereunder shall comply
with the provisions of Minnesota Statute, Section 181.59 as the same may
be amended from time to time. The Bureau shall not discriminate against
any person or firm in any of its activities pursuant to Minnesota Statute,
Section 181.59 which is incorporated into this Agreement as though set
forth in its entirety.
3
10,
Insurance. The Bureau shall carry insurance to cover its employees and
agents while performing services pursuant to this Agreement. Such
insurance shall provide comprehensivc general liability and property
damage coverage to the Bureau and its employees and agents in such
amounts as will equal the applicable limits ofliability to which the City
may be held pursuant to state statute as the same may be amended from
time to time. The Bureau shall also carry Worker's Compensation as
required by Minnesota Statute, Section 176.182 and providc the City with
proof of compliance with Section 1 76.182 before commencing to providc
services thereunder.
II. Laws. The Bureau will comply with all applicable Federal, State and local
laws in the performance of its obligations hereunder.
12, Advertisement. All brochures, listings, or advertisements of specific
lodging facilities shall include mention of all facilities paying the lodging
tax imposed by the City,
13. InteQ:ration. This document is fully integrated, embodying the entire
Agreement between the parties. Any amendment to this Agreement shall
be in writing and executed in the same manner as the Agreement.
IN WITNESS WHEREQF, the parties hereto have executed this Agrcement as
of the day and year first above written.
CITY OF ARDEN HILLS
By:
By:
MINNEAPOLIS METRO NORTH
CONVENTION AND VISITORS BUREAU
By:
Its: President
4
.;
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.
.
City of Arden I-1il1s
Ordinance #351 Establishing a Local Lodging Tax
,
~
~HILLS
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOT A
ORDINANCE NO. 351
AN ORDINANCE RELATING TO LOCAL LODGING TAX AND ADDING
CHAPTER 380 TO THE ARDEN HILLS CITY CODE.
THE ARDEN HILLS CITY COUNCIL ORDAINS THAT CHAPTER 380 IS
HEREBY ADDED TO THE ARDEN HILLS MUNICIPAL CODE TO READ AS
FOLLOWS:
CHAPTER 380
380,01 Definitions: As used in this Chapter, thc following words and terms shall have
meanings given to them by this section.
A. DIRECTOR. The Finance Director of the City.
.
B. CITY. The City of Arden Hills
C. LODGING. The furnishing for consideration oflodging by a hotel, motel,
rooming house, tourist court, or resort, except therc such lodging shall be for a
continuous period of thirty (30) days or more to the same lodger.
D, OPERA TOR. A pcrson who provides lodging to others, or any officer, agent
or employee of such person.
E. PERSON. Any individual, corporation, partncrship, association, estate,
receiver, trustee, executor, administrator, assignee, syndicate or any other
combination of individuals, Whenever the term "person" is used in any
provision of this Chapter prescribing and imposing a penalty, the term as
applied to a corporation, association, or partnership, shall mean the officers or
partners thereof as the case may be.
F. RENT. The total considcration valued in money charged for lodging whether
paid in money or otherwise, bLLt shall not include any charges for serviccs
rendered in connection with furnishing lodging other than the room charge
itself.
G. LODGER. The person obtaining lodging from an operator.
.
#351-t
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City of Arden Hills
Ordinance #351 Establishing a Local Lodging Tax
380.02
380,03
380.04
380.05
Imposition of Tax. There is hereby imposed a tax of three percent (3%) on
the rent charged by an operator for providing lodging to any person, The tax
shall be stated and charged separately and shall be collected by the operalor
from the lodger. The tax collected by thc operator shall be a debt owed by the
operator to the City and shall be extinguished only by payment to the City. In
no case shall the tax imposed by this section upon an operator exceed the
amount of tax which the operator authorized and required by this Chapter to
collect from a lodger.
Collections. Each operator shall collect the tax imposcd by this Chapter at the
time rent is paid. The tax collections shall be held in trust by the operator for
the City, The amount of tax shall be separatcly stated from the rent charged
for the lodging.
Exemptions. An exemption shall be granted to any person as to whom or
whose occupancy it is beyond the power of the City to tax. No exemplion
shall be grantcd exccpt upon a claim thcrefore made at the time the rent is
collected and such a claim shall be made in writing under penalty of peljury
on forms provided by the City. All such claims shall be forwarded to the City
when the returns and collections arc submitted as required by this Chapter.
Advertisinl! No Tax. It shall be unlawful for any operator to advertisc or
hold out or state to the public or any customer, directly or indirectly, that the
tax or any party thereof will be assumed or absorbed by the operator, or that it
will not be added to the rent or that, if added, it or any part thereof will be
refunded. In computing the tax to be collccted, amounts of tax less than one
cent shall be eonsidcred an additional cent
#351 - 2
City of Arden Hills
380.06
380.07
Ordinance 11351 Establishing a Local Lodging Tax
Payments and Returns. The taxes imposcd by this Chapter shall be paid by
the operator to the City not later than twenty five (25) days after the end of the
month in which the taxes were collected, At the time of payment the operator
shall submit a return upon such forms and containing such information as the
City may requirc, The return shall contain the following minimum
information:
.
A. The total amount ofrent collected for lodging during the period covered
by the return.
B. The amount of tax required to be collected and due for the pcriod,
C. The signature of the pcrson filing the return or that of an agent duly
authorized in writing,
D, The period covered by the return,
E. The amount ofuncolleetible rental charges subject to the lodging tax.
F. A copy of the Minnesota State Sales and Use Tax Return submitted by the
operator for the period covered by the return.
The operator may offset against the taxes payable with respect to any
reporting period, the amount of taxes imposed by this Chapter previously paid
as a result of any transaction the consideration for which became uncollectible
during such consideration for which became uncollectible during such
rcporting period, but only in proportion to the portion of such consideration
which became uncollectible.
.
Examination of Return, Adiustments, Notices and Demands. The Director
may rely upon the Minnesota State Sales and Use Tax Return filed by the
operator with the State of Minnesota in determining the accuracy of a return
filed under this Chapter. However, the Director shall be authorized to make
any investigation or examination of the records and accounts of the person
making the return, if the Director reasonably determines that such steps are
necessary for determining the correctness of the return.
The tax computed on the basis of such examination shall be the tax to be paid,
If the tax due is found to be greater than that paid, such cxcess shall be paid to
the City within ten (10) days after receipt of a notice thereof, given either
personally or sent by registered mail to the addrcss shown on the return, If the
tax paid is greater than the tax found to be due, the excess shall be refunded to
the person who paid the tax to the City within (10) days after detcrmination of
such refund.
.
#351 - 3
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City of Arden I-1ills
380.08
380.09
Ordinance 11351 Establishing a Local Lodging Tax
Refuuds. Any person may apply to thc Director for a refund of taxes paid for
a prcscribed period in excess of the amount legally due for that period,
provided that no application for refund shall be considered unless filed within
one year after such tax was paid, or within one year from the filing of the
return, whichever period is the longer. The Director shall examine the claim
and make and file written findings thereon denying or allowing the claim in
whole or in part and shall mail a notice thereof by registered mail to such
person at the address stated upon the return. If such claim is allowed in whole
or in part, the Director shall credit the amount of the allowance against any
taxes due under this Chapter from the claimant and the balance of said
allowance, if any, shall be paid by the Director to the claimant.
Failure to File a Return.
A. If any operator required by this Chapter to file a return shall fail to do so
within the time prescribed, or shall makc, willfully or othcrwisc, an incorrcct,
false, or fraudulent return, the operator shall, upon written notice and demand,
file such return or corrected return within five (5) days of receipt of such
written notice and shall at the same time pay any tax due on the basis thereof.
If such person shall fail to file such rcturn or corrected return, the Director
shall make a return or corrected return, for such person from such knowledge
and information as the Director can obtain, and assess a tax on the basis
thereof, which tax, less any payments theretofore made on account of the tax
for the taxable period covered by such return shall be paid within five (5) days
of the receipt of written notice and dcmand for such payment. Any such
return or assessment made by the Director shall be prima facie correct and
valid, and such person shall have the burden of establishiDg its incorrectness
or invalidity in any action or proceeding in respect thereto.
B. If any portion of a tax imposed by this Chapter, including penaltics thercon, is
not paid within thirty (30) days after it is required to be paid, the City may
institute such legal action as may be necessary to rccover the amount due plus
interest, penalties, the costs and disbursements of any action.
C. Upon a showing of good cause, the Director may grant an operator one thirty
(30) day extension oftime within which to file a return and make paymcnt of
taxes as required by this Chapter provided that interest during such period of
extension shall be added to the taxes due at the rate often percent (10%) per
annum.
#351 - 4
City of Arden I-1ills
Ordinance #351 Establishing a Local Lodging Tax
.
380.1 0
380.11
380.12
380.13
380.14
Penalties. If any tax imposed by this Chapter is not paid within the time
herein specified for the payment, or an extension thereof, there shall be added
thereto a specific penalty equal to ten percent (10%) of the amount remaining
unpaid. The amount of tax not timely paid, together with any penalty
providcd by this section, shall bear interest at the rate often percent (10%) per
annum from the time such tax should have been paid until it is paid. Any
interest and penalty shall be added to the tax and be collected as part thereof.
.
Administration of Tax. The Director shall administer and enforce the
assessment and collection of taxes imposed by this Chapter. The Director
shall cause to be prepared blank forms for the returns and other documents
required by this Chapter and shall distribute the same throughout thc City and
furnish them on application, but failure to receive or secure them shall not
relieve any person from any obligation required of him or her under this
Chapter.
Examination of Records. The Director and those persons acting on behalf of
the Director, authorized in writing by the Director, may examine the books,
papers and rccords of any operator in order to verify the accuracy of any
return made, or if no return was made, to ascertain the tax as provided in this
Chapter. Every such operator is directed and required to give to the Director,
or such other authorized agent or employee, the mcans, facilities and
opportunity for such examinations and investigations as are hereby authorized.
.
Violations. Any person who shall willfully fail to make a return required by
this Chapter; or who shall fail to pay the tax after written demand for
payment, or who shall fail to remit the taxes collected or any penalty or
intercst imposed by this Chapter, after written demand for such payment, or
who shall refuse to permit the City to examine the books, records and papers
under his or her control, or who shall willfully make may incomplete, false or
fraudulent return shall be guilty of a misdemeanor.
Use of Proceeds. Ninety- fivc percent (95 %) of the proceeds obtained from
the collection of taxes pursuant to this Chaptcr shall be used in accordance
with Minnesota Statutes 469.190, as the same may be amended from time to
time, to fund a local convention or tourism bureau for the purpose of
marketing and promoting the City as a tourist or convention center.
.
#35 t - 5
I
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City of Arden I-1ills
380.15
Ordinance #351 Establishing a Local Lodging Tax
Appeals.
A. Any operator aggrieved by a notice, order or determination made by
the Director under this Chapter may file a petition for review of such
notice, order or determination detailing the operator's reasons for
contesting the notice, order or determination. The petition shall
contain the name ofthc pctitioner, the petitioner's address and the
location ofthe lodging subject to lhe order, notice or determination.
B. The petition for review shall be filed with the City within ten (10) days
after the notice, order or determination for which review is sought has
been mailed or served upon the person requesting review,
C. Upon receipt ofthe petition, the City Manager, or the Manager's
designee, shall set a date for a hearing and give the petitioner at least
five (5) days prior written notice of the date, time and place of the
hearing,
D. At the hearing, thc petitioner shall be given an opportunity to show
cause why the notice, order or determination should be modified or
withdrawn, The petitioner maybc reprcsent by counsel of petitioner's
choosing at petitioner's own expense.
E, The hearing shall be conducted by the City Administrator, or the
Administrator's designee, provided only that the person conducting the
hearing shall not have participated in the drafting of the order, noticc
or determination for which review is sought.
F. The person conducting the hcaring shall make written findings of fact
and conclusion bascd upon the applicable sections of this Chapter and
evidence presented, The person conducting the hearing may affirm,
reverse or modify the notice, order or determination made by the
Director.
G. Any decision rendered by the City Administrator, or the
Administrator's designcc, pursuant to this subdivision may be
appealed to the City Council. A petitioner seeking to appeal the
decision must file a written notice of appeal with the City within ten
(10) days after the decision has been mailed to the petitioner. The
matter will thereupon be placcd on the Council agenda as soon as it is
practical. The Council shall then review thc findings of fact and
conclusions whether they are correct. Upon a dctermination by the
Council that the findings and conclusions are incorrect, the CouDcil
may modify, reverse or affirm the decision of the City Administrator,
or the Administrator's designee, upon the same standards as set forth
in Subparagraph F.
#351 - 6
City of Arden I-1ills
Ordinance #351 Establishing a Local Lodging Tax
Effective Date. This ordinance shall be in full force and effective from the
day of 2004,
Beverly Aplikowski, Mayor
ATTEST:
Michelle Wolfe, City Administrator
#351 - 7
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~
---A~HILLS
City ot Arden Hills
Request for Council Action
Prepared by: PH
Dept.: Com. ev.
Council Mtg. Date: 11/29/2004
Final Action Needed By: 11/29/2004
Agenda Item l!!1
Resolution 04-59: Application for 2005 Recvclin~ SCORE Grant
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: 0
Council Action Request:
Consider the attached resolution 04-59 authorizing the City Administrator to apply for the 2005 Recycling
SCORE Grant funds.
Staff Recommendation:
Adopt resolution 04-59 authorizing the City Administrator to apply for the 2005 Recycling SCORE Grant
funds.
Advisory Commission Action:
Commission
Date
Action
Planni~g
PTRC
__.mm'.'.___________
Not
Not
Not
Supporting Documents (which are attached to this Action Form):
. D Memo/Letter:
.
[8] Resolution (No. 04-59)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
The City of Arden Hills is eligible to apply for $18,082.00 in SCORE Recycling Grant funds to help fund
the City's recycling program.
Administrator/Staff Comments:
Page 1 of 1
~
~HILLS
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 04-59
RESOLUTION AUTHORIZING APPLICATION FOR
RECYCLING SCQRE GRANT FUNDS FOR 2005
WHEREAS, the City of Arden Hills is eligible to apply for $18,082.00 in SCORE
recycling grant funds; and
WHEREAS, such funds would assist in continuing and improving the City's recycling
program for the year 2005.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minncsota:
That the City Administrator be authorized to apply for such grant funds for the
year 2005.
.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN
HILLS THIS 29th DAY OF NQVEMBER, 2004.
ATTEST:
BEVERLY APLIKOWSKl, MAYOR
MICHELLE WOLFE, CITY ADMINISTRATOR
.
,
.--
Prepared by: MW-SJ
Dept.: Admin
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
~
~~HILLS
City of Arden Hills
Request fOI" Coullcil.1'~ction
I
Agenda Item 6.A.
Motion to Approve the 2005 City Council/City Staff Retreat Facilitator
Budgeted Amount: 0
Actual Amount: 0
Funding Source: 0
Council Action Request:
Motion to Approvc the 2005 City Council/City Staff Retreat Facilitator
Staff Recommendation:
City staff is requesting City Council's feedback regarding the selection of retreat facilitator for
the 2005 retreat.
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not Applicable
Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. ~ Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
~Other:
. Copy of the 2005 City Council/City Staff Retreat Proposals
. Financial Breakdown of the Three Retreat Proposals
Financial Implications:
Administrator/Staff Comments:
Motion to approve a 2005 Retreat Facilitator
.
Page 1 of 1
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~
~~HILLS
MEMORANDUM
.
DATE:
November 29,2004
Agenda Item 6.A.
TO:
Honorable Mayor and City Council Members
FROM:
Michelle A. Wolfe, City Administrator
Schawn P. Johnson, Assistant to the City AdministratorSq:S'
SUBJECT:
2005 City Council/City Staff Retreat Facilitator
ENCLOSURES:
Copy of the Thrce Retreat Proposals
Cost Breakdown of the Three Retreat Proposals
Background
City staff recently contacted a number of ncighboring communities to compile a list of potenliaI
retreat facilitators for the 2005 City Council/City Staff Retreat. After reviewing the list of
potential retreat facilitators, City staff contacted the following facilitators and requcsted that thcy
submit a bid proposal to the City for thc January 2005 retrcat;
.
1. Barbara Slrandell, What Works, Inc.;
2, James Prosser, Ehlers & Associates;
3, Carl Neu, Neu & Company,
For your review, City staff has enclosed a copy of the three proposals and a cost breakdown of
the three proposals, City staff is requesting the City Council's input regarding the selection of a
facilitator for the 2005 retreat.
City staff is currently in the process of checking the background rcferences on the threc
candidates,
Recommendation
Staff is requesting City Council iDput regarding the selection of a retreat facilitator.
\\EaJ1h\Admin\Assistant City Administrator\!v1emo's and Letters\2004\2005 Retreat Facilitator.DOC
.
'.
2005 Retreat Facilitators
.
Company's Name
Retreat Proposal Cost
Other Information
What Work's Inc.
-----------
Barbara Strande II
: Cost Estimate-$4,115.00
------
Cost Breakdown
9,5 hours= $1.615,00
----------------
PrElparation and Delivery of
__-.1.__ Retreat Services-$2,500,OO
,__--,_' Cost Estimate= $4,2-'J,O.00
____--'__"24 Hours of Strategic PI",,-ninlJ
: Cost Breakdo\Nn ____ __
jSlep 1-Preplanning Phase
:s hOLJri; $1,400,00
----'~ Step2:pianni'ng Session
, 8 hours- $1,400.00
_, Step }-F'~an_<3I1d_Report
_,F'.':Elp-"ration
4 hours- $700,00
Step 4--Meet wittl...M,ln,ag"rnent
Team and Elected Officials to
n _,_" __ _Review Progress-"Ild Adjust
__n'_ __,~_ ___Strategies____,,___
4 hours= $700.00
.
Cost Estimate= $4,000.00 ,
'Plus Reimbursement for
, ParticipantMatElrials.,Cleric;al
Charges. and Post Workshop ,___
Report. Also. additional.ElXpenses
for travel and lodging.
Cost Estimate Includes:
'The works=h()!'_fees include
___..!"'eparation f"'...and.cClnducting
_t~e workshop. plus writingthe
pO.';I.v;o!ksho P."'-PClI1.c _
.
\IEarth\AdminlAssistant City AdministratorlRetreatl2005 Retreat Facilitators
Barbara F<. Strande/J
What WOrkS tnG,
753 Ashland Avenue;Sf Paul, MN 55104
bkstrandell@msn,com 651.298,9898
.
Arden lIills
City COllncilfStaff Retreat
2005
Approach:
Use input from both staff and council membcrs regarding retreat topics/agenda items.
This input would be garnered using an email survey, The survey questious would be
developed through consultation with city officials. Survey responses will be held in
confidence, but compiled to determine final agenda for thc all-day retreat (or two half
days).
Steps:
], Meet with city officials (city manager and any other elected or staff persons
deemed necessary by city manager) to outline objectives of retreat and identify
questions for pre-retreat survey.
].5 hrs.
2, Develop survey tool and send to participants.
1,0 hr.
3. Compile and analyze survey responses.
3,0 hrs.
.
4. Meet with city officials to draft meeting agenda 2,0 hrs,
5. Prcpare materials for retreat.
6, Facilitate retreat.
Fee
Fee
7. Prepare report,
2.0 hrs.
Cost Estimate:
1. Hours:Total~9.5@$170~$1,615
2. Preparation for and delivery of Retreat: Standard fee ~ $2,500
3. Total estimate = $4,115
Submitted by:
Barbara Strandell
What Works, Inc.
November] 4,2004
.
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.
.,
EHLERS
& ASSOCIATES INC
November 9, 2004
Michelle Wolfe
City Administrator
1245 West Highway 96
Arden Hills, MN 55112
RE: Proposal for Strategic Planning Services for the City of Arden Hills, MN
DcarMs, Wolfe,
Thank you for the opportunity to respond to your request for a proposal for Strategic Plmming
Services ("RFP") for the City of Arden Hills, Minnesota.
Every community has goals and plans. Achieving the Vision of Arden Hills to create "A
strong community that values our unique environment, our fiscal soundness, and our
tradition as a desirable city in which to live, work, and play" requires a good plan.
Preparing a plan that is both focused on key elements to continued community success
and manageable from a time (both stall and elected officials) and funding perspcctive is
critical to '\lccess, Ehlers' strategic planning services help your community to prcpare a
practical, realistic plan, To accomplish that Ehlers Strategic Planning Services focus on
the following basic elements:
.
Helping your community identify the major challenges to continued community
success
Establishing a framework for a strategic planning process that will permit key
officials to shape a practical, achievable plan within a one-two day time pcriod
Create a strategic plan document with tactics, assignments, resource and time
requirements for a manageable set of goals
Preparation of a manageable follow-up plan to assure plan implementation
.
.
.
Provided is' '111 outline of the scope and costs involved,
7i
Step Scooe Est. Time/Cost
Step One - . Review printed documcnts provided by City staff
Preplanning . Meet with Executive Team to review community
Phase and planning isslles. 8 Hours/$1,400
. Teleohone interview with elected officials
,
Step Two - . Facilitate strategic planning session with c Iccted
Planning Session officials and executive staff 8 Hours/$l ,400
Step Three- . Prepare written summary of Strategic Planning
Plan and Report Session
I Preparation . Prepare Implementation Plan for selected goals 4 Hours/$700
Step Four- . Meet with Executive Team and elected officials to
Follow up Status review progress and adjust strategies 4 Hours/$700
Review
Total Hours/Cost 24 Hours/$4,200
The services will be provided by Jim Prosser and Dave Callister of Ehlers & Associates,
Inc.
Sincerely,
EHLERS & ASSOCIATES, INe.
~~'
Jim ProsserCIPF A
Executive Vice-President
.
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Jim Prosser, CIPFA
<./
J1
;1
'1
""
2~
EXPERIENCE
. Over 25 years city management experience m cities in Illinois and
Minnesota.
. Coordinatcd over 25 major development and redevelopment projects
including mixed use, residential and commercial with an aggregate value in
excess of $500 million,
. Assisted in the development of nationally recognized housing reinvestment
programs.
. Coordinated planning, financing, design and implementation of major
public facilities and improvements_
. Assisted in the dcvelopment of a variety of multi-jurisdictional local
government services including: Housing, human service planning,
insurance (health and liability) and economic development.
SPECIAL EXPERTISE
. Facilitating community visioning and strategic planning programs.
. Fiscal impact analysis, including evaluation of development proposals,
analysis of impact fees.
. Redevelopment project management, including coordination of planning,
public involvement, developer recruitment, financing options, financial
analysis, project budget, communications and property acquisition and
relocation.
. Implementation and coordination of public participation processes to gain
support for community initiatives.
. Implementation of economic development and redevelopment strategies_
. Financial planning including development of Key Financial Strategies for
operating and capital budgets,
. Housing rehabilitation and community revitalization programs for single
and multiple family housing,
PROFESSIONAL MEMBERSHIPS
. International City/County Management Association (ICMA)
. Minnesota City Management Association
. Illinois City Management Association
. National Association oflndependent Public Financial Advisors
Johnson. Schawn :~)
Full Name:
Last Name:
First Name:
Business:
E-mail:
E-mail Display As:
n
~ James Prosser
Prosser
James
.
(651) 697-8503
jp@ehlers-inc.com
James Prosser Up@ehlers-inc.com)
ii~
t<,
~~
.
.
.II~II
(9 COMPANY
November 3, 2004
Mr. Schawn JohnsoD
Assistant to the City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Email: schawnJohnson(@ci.arden-hills.llli1.us
.
Dear Mr. Johnson:
Attached is the proposed list of objectives and an agenda for a two-day leadership
workshop, retreat, as requested in your e-mail message to mc on October 27. The
specific and final objectives and ageDda will, of course, be defined to meet the desires of
City Council and the City Administrator.
Requirements for the workshop are:
. a comfortable meeting room, preferably not in a municipal facility, in
which the participants have the space needed to interact with each other.
. a U-shaped table big enough to accommodate the number of attendees.
. 2-3 smaller "break-out" tables.
. a smaller table at the front of the room for my materials and an overhead
projector.
. overhead (transparency) projector with spare bulb.
.
. I arge screen,
. two firm-backed stands with large flip chart pads,
. a variety of markers (about 24, a mixture of colors).
. masking tape.
. a constant supply of beverages and light snacks,
Fces for the workshop are $4,000.00 plus reimbursement for participant materials,
clerical charges to generate participant materials and a detailed post-workshop report, and
travel/lodging expenscs. The workshop fees include preparation for and conducting thc
workshop, plus writing the post-workshop report.
Currently, available Friday-Saturday dates are January 14-15, February 18-19,
and March 4-5.
I offer the following persons as references:
1. Jim Miller, Executive Director
League of Minnesota Cities
651-281-1205
2.
Jim Muldcr, Executive Director
Association of Minnesota Counties
651-224-3344
3, Tom Hedges, City Administrator
City of Eagan, MN
651-675-5000
4. Elizabeth Kautz, Mayor
City ofBurnsville, MN
952-895-4400
5, Michael McCauley, City Manager
City of Brooklyn Center, MN
763-569-3309
6. Heidi Nelson, Assistant City Administrator
City of Ramsey, MN
763-427-1410
7.
Jack Haugen, Mayor
Frank Boyles, City Manager
City of Prior Lake, MN
952-447-4230
2
.
.
.
.
.
.
Please call or e-mail me if you have questions or require additional information,
Also, one can obtain additional information about me and the programs and services I
offer from my website: www.carlneu.com.
Thank you for the opportunity to submit this proposal.
Sincerely,
{!~
Carl H. Neu, Jr.
CHN/sw
Enclosures: Workshop Objectives and Agenda
Vita - Carl Neu
3
~
-"1'\~HILLS
City of Arden Hills
Request for COlmcll Action
.
Prepared by: MW
Dept.: Admin
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
Agenda ltem6t.a.....
)(:,f';...,:.....
labor Contract with O&M EmDlovees
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Approve the proposed tenative agreement with IUOE local 49 for a three year bargaining unit agreement
(2005-2007).
Staff Recommendation:
Staff recommends approval of the tenative agreement with IUOE local 19.
Advisory Commission Action:
Commission
Date
Action
Not
Supporting Documents (which are attached to this Action Form):
.
ISJ Memo/letter:
Memo dated November 22. 2004
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
I:8J Other:
Bargaining Unit Agreement
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
.
MEMORANDUM
DATE:
November 22, 2004
AGENDA ITEM: 69
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
SUBJECT: Approval of Bargaining Unit Agreement with Local No. 49
Attached is the tentative agreement that was approved by the O&M Bargaining Unit today. This
is unchanged from what was reviewed and discussed at the most recent closed session.
This was a short and productive negotiations process. The contract includes language in four
areas:
. Group Insurance
· Unused Sick Leave Bank Pay
. Wages/License Pay
. Central Pension
... .'
.
ACTION REQUIRED:
By motion approve the proposed tentative agreement with ruDE Local 49 for a three year
bargaining unit agreement (2005-2007).
Attachment
MW
1IEarth'tAdmin\Human Resources\BARG UN/TiUnion12004\11-22-04 Approval of BU Agreement.doc
.
~
. Prepared by:
~
~HILLS
City ot Arden Hills
Request for Council Action
Murtuza Siddiqui "'-'$
Dept.: Finance
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
.~;"\t*ll'.tj
Agenda Item"' ,", __'
~=
Vendor Selection - Credit Card ProcessinQ
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Select Certegy Card Services as its Credit Card processing vendor.
Staff Recommendation:
Staff recommends that the Council enter into a one year contract, with an option to renew. with Certegy
Cards Services as its vendor to process credit card transactions.
Advisory Commission Action:
Action I
,f\jgt/:,ppllc"ble -j
Not AppllcabIEl____ i
Notapplicable,................==:J
Commission
. F'la~~i~g
PTRC
Date
Supporting Documents (which are attached to this Action Form):
. ~ Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Processing charges are estimated to be In the range of $12,500 to $16.500. depending upon the volume
of transactions. Funds have been included In the Proposed 2005 Budget.
Administrator/Staff Comments:
.
Page 1 of 2
~
2-
/],\~HILLS
MEMORANDUM
.
DATE:
November 22, 2004
Agendaltem 7.A
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer "'\1.(
SUBJECT: Credit Card Acceptance - Vendor (Processor) Selection
BACKGROUND:
Currently, the City of Arden Hills does not accept credit card payments for its services. Services
that can be paid by credit card include permit fees, licenses, utility payments, fines, sports
recreation registration, etc, Over the past year, the City has received a number of inquiries from .
the residents and contractors encouraging us to accept credit card payments.
Credit cards are accepted by most cities in the metro area, but the type of services they accept
payments for vary from city to city. There are two methods of accepting credit card payments.
The first method is the Over the Counter method where a card is either swiped through a credit
card machine or the information is manually inputted when it is provided over the telephone or
through some other means. The second method of accepting credit card is on-line.
The first method as outlined above is fairly straight forward to implement. There is a one time
set up fee of approximately $600. However, there is an on-going per transaction fee associated
with the usage. Each time a credit card payment IS accepted, a service fee is charged by the credit
card company. This charge will vary anywhere between 1.8 and 2.5 percent of the charged
amount depending upon the type of entry, Lower charges are applied if a card is physically
swiped through the machine as opposed to manually inputting the card number, The credit card
company charges a higher fee for manual input due to risk factors. There is a minimum monthly
usage fee of$25.
Staff estimates that initially 15 to 20 percent of the revenue normally received by checks will be
through credit cards. Based on this estimated percentage, the City may collect $500,000 to
$660,000 at an annual cost of$12,500 to $16,500 to the City.
Visa and MasterCard agreements prohibit charging a credit card customer a fee for using the .
credit card, therefore, the service fee charged by the credit card company cannot be passed on to
.
.
.
Memo
Credit Card Acceptance - vendor selection
2
the user as such. As a result of this rule, or as a courtesy, cities contacted do not charge a fee to
the users of the credit card. This rule does not apply to transactions conducted over the internet.
At the April's Work Session, the Council discussed the acceptance issue and was in favor of
accepting the credit cards, At this meeting, Council directed staff to engage in conversation with
service providers and requested staff to budget adequate funds in 2005 Budget to cover the
servicing costs. A determination was made to implement the credit card acceptance procedure in
January 2005.
DISCUSSION:
Since April, staff had engaged in conversation with three vendors (service providers) and
reviewed their pricing structurc. Staff had engaged in conversation with US Bank, Anchor Bank,
and Certegy Card Services. The pricing structurc for all institutions was within an acceptable
range, with Certegy being the lowest with a local representative.
Certegy, formerly known as Equifax Card Solutions, has been in the transaction processing
business for over 25 years serving both merchants and financial institutions. By contracting with
Certegy, the City will be going directly to the source.
Most service providers require a three year contract or a commitment. Staff is not comfortable
with a long-term commitment with a vendor for a scrvice that is new to the City. Certegy is
willing to enter into a one year contract with a renewal option. Certegy's services will also allow
us to accept debit cards that bear a Visa or MasterCard logos. These are known as "off-line"
cards that do not require a PIN number. Service charges for debit cards are lower than the credit
card charges.
RECOMMENDED ACTION:
Staff recommends lhat the Council authOlize staff to enter into a contract with Certegy Card
Services for the processing of the City's credit card transactions for a term of one year, with an
option to renew.
~
.
~
~HILLS
City of Arden Hills
Request for Council Action
#
,
Prepared by: MO/SJ
Dept.: ADMIN
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
Agenda Item~illl
~.S
City Hall Meetina Room Rental Policv
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Approve the proposed City Hall Meeting Room Rental Policy and Fees.
Staff Recommendation:
Staff recommends approval of the proposed City Hall Meeting Room Rental Policy and Fees,
Advisory Commission Action:
Commission
Planning
PTRC
Date
Actio n
Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
.
[2] Memo/Letter:
o Resolution (No, )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
[2] Other:
Application Form and Policies
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 2
~
\
.
~
~~HILLS
MEMORANDUM
.
DATE:
November 29,2004
Agenda Item: 7B
TO:
Mayor and City CounciJ
Michelle Wolfe ~ City Administrator
FROM:
Michelle Olson - Recreation Program Supervisor --tJ1fD
Schawn Johnson - Assistant to the City Administrat06x6'
SUBJECT:
Meeting Room Policy
ENCLOSURES:
City Hall Meeting Room Rental Application Form
Backl!round
At its November 15th work session, the City Council reviewed a draft of the City Hall Meeting
Room Rental Policy Application Form. At this meeting, staff was asked to make a few changes .
and recommend appropriate meeting room rental fees. Based on our discussions at the work
session, the following changes were made:
I. Staff eliminated the reservation restrictions that prevented groups from
reserving meeting rooms for an extended period oftime. Groups will now be
able to reserve a room for one year. Included in the policy is a statement
that reads that if a conflict arises due to city business, the city will attempt to give
the applicant a one month notice of meeting cancellation and a written
justification.
2. Staff included a cancellation statement and weather policy,
3. Adjusted the fees to help cover the staffinglbuilding costs. Staff recommends the
following fees:
Resident!
Non-Profit
Community :&ro:~
Room $50
Small Conference ~.s
Room Previous $10
* Daytime usage will be continue to be offered free of charge.
Resident!
Profit
!l!'!l{j
,~f!ib,[l
$60
.il~iil
i~''''''''"
$15
Non-Resident!
Non-Profit
~lm
$100
",51.'0..
~~
$25
Non-Resident!
Profit
$120
!Ii"''''
ilf~1:f
$30
Staff will reevaluate the policy and user fees after one year.
Attached, please find that application form with the relatcd policy fees on the back.
.
\\EarthIPR&PWlRecreationIMEMOSlMeeting Room Rental Form Approval MEMO 11 04.DOC
.
. Memo to Michelle Wolfe
Celebrating Arden I-1ills
Page 2
.
Also decided at the last work session was how the building would be staffed for meetings, The
following is the order in which meetings will be staffed:
1. Seasonal Staff provided by the Recreation Program Supervisor.
2, Volunteer from the full time city hall staff.
3. Operations and Maintcnance on call staff member.
Recommendation
Staff rccommends approval of the proposed City Hall Meeting Room Rental Policy and fees.
.
.
~
~JIILLS
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone: 651.634,5120
Fax: 651.634,5137
Today's Date
.
t
Room Requested
CITY HALL MEETING ROOM RENTAL APP
Please call 651.634.5120
ORGANIZATION
E UlPMENT
,dj;:
Number ofTaBl
Name/Organization
Contact Person
Phone
L)
Street Address
City, State, zn'
Email Address
Nature of Event
$10
$100
staff approval.)
Arrival Time
Completion Time
Estimated Attendance
Small
Conf. Rm.
(8 max)
no charge
no charge
no charge
$25
$30
$40
$50
3,
4,
5,
6.
7.
8.
ills government groups
nt non-profit organization
tsident for-profit organization
Non-resident, non-profit organization
Non-resident, for-profit organization
By signing this
and agree to all po
City Hall including all
All fees mnst be paid by cash or check.
NO CREDIT CARDS ACCEPTED.
DETATI" ROOM SET-UP/ROOM REOUESTED
Applicant Signature __
Date
Staff Signature
Date
Comm.
Rm.
~
no ch'W
no charge
no charge
$60
$70
$100
$130
Office Use Only
Meeting Room Fee
Amount oj Deposit/Fee Received
Other Charges
Building Inspection Sign Off:
o Deposit may be returned
o Check/Receipt #
0$100.00 Deposit
o Check/Receipt '#
o Deposit ($ of this portion thereof) should not be returned for the following reason(s):
Copies.
o Operations & Maintenance
OAdministration
o Recreation
.
,
CITY HALL MEETING ROOM RENTAL AND RELATED FEES POLICY
Effective November 29, 2004
~eservalions
. Any group or individual must complete a room use
application and pay thc applicable fees in advancc. The
room is not considered rcscrved until all fees are paid and
all forms arc signcd,
o Mecting rooms can be reserved for up to onc year. Aftcr
onc year, the applicant must reapply. The City of Arden
Hills rcscrvcs the right to canccl a reservation at any time
due to City sponsorcd building activitics. Thc City will do
its bcst to give a one month notice of such changcs
whcnevcr possible,
Other Poliev Considerations
. All groups or individuals nccd to bc properly insurcd or
provide proof of pro pcI' insurancc, or bc willing to sign a
use waiver form.
. All groups or individuals will use the front door acccss
only,
. Scheduling of a room aftcr rcgular City hall hours is
contingcnt upon thc presence of a City employee scheduled
to stafI the building. In the event staffing is Dot available.
a City reserves the right to deny application for use of
., Hall facilities,
o Any group or individual requesting tables and chairs needs
to indicate so on application form, and is responsible for
their own set up and clean up. Room must be returned to
the original condition. If the room is not returned to its
original condition, and City staff must clean the room, the
$100,00 damage deposit will be forfeited.
o Any group using the facility must be under competent
adult supervision. Individuals under 18 years of age must
have one adult present for every ten people using the
conference room. All groups of people that are under the
age of 18 must be accompanied by a supervisor when
using the rest rooms or vending machines at City Hall.
o The organization or user group shall assume full
responsibility for the group's conduct and for any damage
to the building or equipment. The City reserves thc right
to assign supervisory staff or maintenance personnel at an
additional cost to thc user if it is decmed necessary, Any
damage to facilities or equipment must be reported
immcdiately to City staff. Groups are askcd to keep noise
to a minimum during City Hall hours.
0" of equipment belonging to an organization must be
Woved at the time an application is made to reserve the
room. Any equipment must be removed immediately after
the mceting or activity. No decorations or altcrations to
the room are allowed. NO TAPE ON WALLS.
. Rooms and areas must be cleaned and left in an orderly
condition. If additional effort beyond our normal cleaning
is required, a fee for personnel costs associated with the
clcaning could be added,
o Fund raising activities, gambling, alcoholic beverages,
and smoking, arc strictly prohibited.
o Food and non-alcoholic beverages must be approved by
the facility. No beverage or food containing red dye will
be approved for use. Kitchen use is limited and mav be
available upon special request.
o Users of the mceting rooms are asked to remember, when
using the facility, to be considerate of other meeting and
business that may be occurring and to conduct themselves
in a professional and respectful manner.
. Violation of these policies may result in the denial of
future use of thc meeting rooms,
o Damage deposit will bc rcfunded within 30 days upon
approval by staff
. The City Administrator is authorized to act in any case
that is not covered by the rules and regulations of the City
Hall meeting room policy.
o Groups may cancel up until to 48 hours before a
scheduled reservation, In case of severe weather, a 12
hour notice is required, If the City does not receive
proper notification, the applicant's user fees will not be
refunded. The damage deposit will be retumed,
Liabilitv
The group, individual or organization using the
conference room/community room shall agree to
compensate the City of Arden Hills for all damages to
facilities, equipment or other property owned by the City
and to assume all liability for any personal injuries,
including death caused by participants in the scheduled
events. The permit holder will be responsible for
reimbursement of damage, including those in excess of the
deposit.
Applicant Signature
Date
,..
.
Prepared by: MW
Dept.: Admin
Council Mtg. Date: 11/29/2004
Final Action Needed By:
11/29/2004
~
~HILLS
City of Arden Hills
Reqnest for Comlcil Action
J
Agenda Item ~\l\;:
County Road E Sidewalk
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Two actions requested:
1 )Indicate whether to build the sidewalk on the north or south side of the bridge and authorize staff to
notify MnDOT of that decision. 2) Determine whether or not to proceed with the construction of the
sidewalk west of the bridge (on the same side as determined under #1 above) and authorize staff to
proceed with plans and funding application process.
Staff Recommendation:
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not
.
Supporting Documents (which are attached to this Action Form):
CSJ Memo/Letter:
Memo dated November 22. 2004
D Resolution (No, )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
CSJ Other:
Emails from residents
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
"-.
~
~HILLS
\
.
MEMQRANDUM
DATE:
TO:
FRQM:
SUBJECT:
November 22,2004
AGENDA ITEM: 7C
Mayor and City Council I~ .1. l~
Michelle Wolfe, City Administrator w.v""-
County Road E Bridge Enhancement and Sidewalk Project
The City Council has had multiple meetings and discussions regarding the County Road E
Bridge Enhancement and Sidewalk Project. This has included neighborhood meetings, work
sessions, and Council meetings. It is now necessary to make a decision regarding the
construction of the sidewalk on the bridge. This is decision is needed so that we can provide that
information to MnDOT as part of our application for Cooperative Agreement Program funding.
Specifically, the. City Council needs to decide on which side of the bridge to construct the .
sidewalk (north Or south). Then, the City Council may also choose to determine whether or not
to proceed with cpnstruction of a sidewalk west of the bridge to Old Snelling,
At the N ovember:l5 Work Session, Council was presented with additional information regarding
the project, including:
1, Accident data from Ramsey County Sheriffs Department
2. Traffic Engineering Review by URS
3. Pros and Cons of North Side vs, South side by URS
4. Traffic Engineering comments from Ramsey County
After discussiontegarding this information, it was noted that the item would be placed on the
November 29 agenda for action. Council indicated that no additional information was needed.
A letter has been 'sent notifying the neighborhood about this meeting. We have received some e-
mails and messages from residents with their comments. We will forward those to you.
In discussions with the traffic engineers regarding safety, they indicated that basically it would
be safer to not have pedestrians cross at the freeway ramps. The degree of increased safety,
however, may be'marginal to significant, depending on other information that we really do not
have, such as number of pedestrians and final destinations.
ACTIONS REQUIRED
1. By motiop., indicate whether to build the sidewalk on the north or south side of the bridge .
and authorize staff to notify MnDOT of that decision,
1
I
.
.
.
Page 2 of2
2. By motion, determine whether or not to proceed with the construction of the sidewalk
west of the bridge (on the same side as detennined under #1 above). Authorize staff to
proceed with plans and the funding application process,
MW
1\\EarthUdmin'tCify AdministratorIMemo\20041,/ ]-15-04 Work Session C.R. E.docc
~
\
Silseth, Pang
From:
Sent:
To:
Subject:
Moore, Tom
Monday. November 22. 2004 4:43 PM
Silseth, Pang
FW: Project to build sidewalk over Snelling along County Rd E
.
For the Council Packet
Thomas J, Moore
Operations and Maintenance Director
City of Arden Hills
Phone: 651634-5133 Fax 651-634-5137
Websile: www.cLarden-hills.mn.us
-----Original Message-----
From: David_Kemp@cameco.com [mailto:David_Kemp@cameco,com]
Sent Monday, November 22, 2004 3:55 PM
To: tom,moore@cLarden-hills.mn,us
Subject: Project to build sidewalk over Snelling along County Rd E
Mr. Thomas J. Moore
Director of Operalions & Maintenance
City of Arden Hills
.
Dear Mr. Moore:
Thank you for your letter daled November 19, 2004 inviling me to attend the City Council discussion
scheduled for November 29th, Unfortunately, I have a previous commitment for that night and will be
unable to attend.
Pursuant to my e-mail to you last April, I would again like 10 express my full support of the proposed
project to build a sidewalk and trail along the south or north side of County Road E. Just looking at
the street, however, it would seem that the south side would be the most economical option.
I reside in a neighborhood immediately northwest of the Counly Road E bridge over Snelling, As you
may know, our neighborhood has ils share of kids - from the very young through the leen years.
Many kids in our neighborhood make the short but dangerous trip across the bridge everyday to
reach businesses on the other side of Snelling. Our next door neighbor son, as an example, works
at Mr. Movies and has to walk on busy County Road E 10 commute to work. Similarly, another
neighbor's son works at McDonalds and has to make the same trip. Both make the walk in the dark
after work is finished, and when traffic is pretty heavy from customers leaving the Pot of Gold bingo
house nearby.
Building the sidewalk/trial along the Snelling bridge is first and foremost an matter of safety. Its
construction will provide our area children with a safe way to cross Snelling everyday.
I appreciate the opportunity to express my views.
.
Very best regards,
David Kemp
&8 Arden Oaks Court
~en Hills, MN 55112
(Work) 952 942-2469
(Home) 651-636-9599
.
.
Silseth, Pang
From:
Sent:
To:
Subject:
Moore. Tom
Monday. November 22. 20044:44 PM
Silseth, Pang
FW: CR E
.
Council Packet
Thomas J. Moore
Operations and Maintenance Director
City of Arden Hills
Phone: 651 634-5133 Fax 651-634-5137
Website: www.ci.arden-hills.mn.us
-----Orlginal Message-----
From: Wolfe, Michelle
Sent: Monday, November 22, 2004 1: 12 PM
To: Moore, Tom
Cc: 'Greg_Brown@URSCorp.com'
Subject: CR E
I had a call from a resident (she called re: the library task force), but she also wanted to add her thoughts re: the County
Road E project (she received our letter.) She walks CR E a lot. She believes the north side makes sense from a safety
standpoint. but feels some yards are really small and understands it costs more. Here main concern on the south side is
the freeway entrances. She suggests that if it goes on the south side that there be "No Turn on Right" signs put up at
various locations to assist with pedestrian safety, Also - for those turning left the light currently has an arrow and then
allows turn on green with yield, She suggests no longer allowing left turns other than with the arrow. .
She also noted that It is hard to make the left turn coming of Snelling and try to turn left on CR E, She requested perhaps
the county could take a look at that. Afraid someone will get broadsided.
Michelle Wotfe, City Administrator
City of Arden Hills
Phone: 651-634-5127 Fax: 651-634-5137
Cell: 612-716-3295
www.ci.arden-hills.mn.us
.
Page 1 ofl
Silseth, Pang
-:
Moore. Tom
Monday, November 22,20044:44 PM
To: Silseth, Pang
Subject: FW: County Road E Project!
Council Packet
Thomas J, Moore
Operations and Maintenance Director
City of Arden Hills
Phone: 651 634-5133 Fax 651-634-5137
Website: 'i>IWW.ci.arden-hills.rnn.us
-----Original Message-----
From: Charlie St.sauver [mailto:cstsauver@netzero.com]
Sent: Sunday, November 21, 2004 8:30 PM
To: Tom Moore
Subject: County Road E Project!
Hello Tom!
Thank you for fixing the shut off valve for the fire hydrant on the cul-de-sac at the end of Siems CI. next to our driveway! Your
people did a very excellent job and did not disturb the cable wires in the area! Thanks for the quick service before winter arrives I
I would like the sidewalk on the south side of County Road E. This as you indicated would be the least expensive and still provide
th.ty needed. It would also join the trail access to the south of County Road E on the east side of Hamlin to the ice rink. and
Li Park, As long as there are good cross-walks across the access roads on and off to Hamlin from County Road E, I feel
th st expensive option would be besl. I appreciate your efforts to obtain as much input as you can.
Sincerely.
Charles and Sylvia SI.Sauver
3435 Siems Ct.
Arden Hills
651-635-0762
.
11/24/2004
Message
Page] ot'l
Silseth, Pang
From: Moore. Tom
Sent: Tuesday. November 23, 2004 9:20 AM
To: Silseth, Pang
Subject: FW: County Road E Project
.
Thomas J. Moore
Operations and Maintenance Director
City of Arden Hills
Phone: 651 634-5133 Fax 651-634-5137
Website: www.ci.arden-hills.mn_.us
-----Original Message-----
From: Steven J. Johnson [mailto:sjohnson@lindquist.com]
Sent: Tuesday, November 23, 20048:37 AM
To: Tom.moore@cLarden-hills.mn.us
Subject: County Road E Project
Mr. Moore.
I live at 1397 Arden Oaks Drive, I frequently walk along County Road E between Freeway and Lindey Parks. and I occasionally
walk over the Snelling Avenue bridge (I generally have my cars serviced at Brausens and walk back and forth), The Snelling
Avenue bridge is a very hazardous pedestrian crossing, particularly in winter, when snow often narrows the roadway and blocks
the side areas, A sidewalk wouid be a welcome addition.
Ideally, sidewalks should extend on both sides of the bridge and County Road E, as both sides are used by pedestrians. Since
that is not an option, I would favor the north side, for three reasons:
. There is a fair amount of Bethel College student traffic. which seems to mainly go to McDonalds, and perhaps Flahertys.
Bethel is north of County Road E and these businesses are all north of County Road E, My experience is that college kids
tend to take the shortest distance between two points and ignore a safer alternative that involves going out of their way.
. Routing pedestrians along the north side would avoid crossing the ramps from Snelling Avenue on the west side of the
bridge. Vehicles are turning into and out of these ramps from both directions, and would be crossing the pedestrian
walkway; drivers often do not notice pedestrians as they are watching cross traffic.
. I have observed little if any pedestrian traffic to the rinks at Freeway Park. Most visitors drive in to the lot, which would
mean driving across the sidewalk. Walkers from the neighborhood south of County Road E may have access through
Freeway Park, rather than walking along County Road E.
I can understand the arguments in favor of locating the sidewalk on the south side of County Road E. particularly the lower cost. If
the Council finds those compelling, that would be fine; a sidewalk on either side of the road would be a big improvement upon the
current situation,
Steve Johnson
1397 Arden Oaks Drive
Arden Hills, MN 55112
.
11/24/2004