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HomeMy WebLinkAboutCCP 11-29-2004 ~ ~~HILLS Arden Hills City Council Mayor: Beverly Aplikowski Council members: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mu.ns REGULAR MEETING Monday November 29, 2004 City Vision A strong conununity that values OUT unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2, APPROVAL OF MINUTES A. September 13, 2004 Special City Council Work Session B. October 18, 2004 City Council Work Session C. October 25, 2004 City Council Meeting D. November 3, 2004 City Council Canvassing Board 3. CONSENT CALENDAR A. Claims and Payroll B. Ordinance No. 350: Approval of2005 Fee Schedule C. 2004 Perry Park-HCM Architects- Payment #2 D. 2005 Lift Station Rehabilitation Project- Authorize to Begin Plans and Specifications E. Motion to Approve 2005 Liquor Licenses F. Convention Visitors Bureau Agreement- Establishment of a Lodging Tax and Ordinance No. 351: Establishing a Local Lodging Tax Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its norma) sequence on the agenda. Arden Hills City Council Agenda November 29, 2004 Page 2 G, Resolution No. 04-59: Authorizing Application for Recycling Score Grant Funds for 2005 4. PUBLIC INQUlRIESIINFORMA TIONAL Public InquirieslInformationa' is an opportunity for citizens to bring to the Council's attention any items uot currently on the agenda, In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their conunents to tlrree (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation, 5. PUBLIC HEARINGS 6. NEW BUSINESS A. 2005 City Council/City Staff Retreat Facilitator B. Approval of Three Year Labor Contract with O&M Employees Michelle Wolfe/Schawn Johnson Michelle Wolfe 7. Unfinished Business A. Approve Selection of Credit Card Vendors B. City Hall Meeting Room Policy C. County Road E Sidewalk CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Council member Larson E, Mayor Aplikowski ADJOURN Murtuza Siddiqui Michelle Olson/Schawn Johnson Greg Brown/Michelle Wolfe .< , . . . ~ ~~HILLS CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, SEPTEMBER 13, 2004, 5:37 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST ,HIGHWAY 96 1. Cllll To Order Present: Mayor Aplikowski, Councilmembcrs Rem, Larson, Holden, and Grant Also Present: Ctiy Administrator Michelle Wolfe, Community Development Director Scott Clark, City Attorney Jerry filla, Others Present: Resident David McClung, and Pioneer Press Reporter Allan Poweil The work session was called to order at 5:37 p.m. Mr. Clark reviewed his memo dated September 13, 2004, which WaS included in the Council packet. His memo outlines "talking points" or issues for discussion with regards tq the Interim Agreement with CRR, Inc. for the TCAAP project The first discussion was regarding the expiration date. Consensus was that the amended agreement would run for two years. The next discussion was the corporate name, which is proposed to remain "CRR, Inc." even though Centex is no longer parI of the team. (There was a typo in the memo listing the corporate name as "CCR", which was clarified to' be "CRR") The next discussion topic was the Project Budget. The Developer would like to expand the basis for reimbursement. There was discussion regarding the basis for this request. FOr example, one basis for reimbursement could be if the planning and development process continues and is ultimately approved, but the land use (which requires a 415 vote) fails. eRR would like to see costs reimbursed for work that still has value to the City andlor a new developer. For illustrative purposes only, Mr. Clark had listed some potential reimbursement percentages by the various budget categories. Councilmember Grant stated that he was not in favor of expanding the list of reimbursable items. Councilmember Larson said that it seems fair to not create a "windfall" for a future developer. The City's risk is fairly low; whether we wait the three years before working with a new developer so that the reimbursement is a moot point, or we negotiate with a new developer to reimburse us for those costs. \ \Earth \Admin \CouncillM inutes\W orksession \2004\09.13-04- 2 ,doc ~. , Mr. Filla commented that there is no reason we could not Tecover these types of expenses. Mr. Clark stated that he estimates this proposal is worth an extra $100,000 beyond what the current agrccment commits the City to. . Councilmember Grant indicated that he is comfortable with this concept fOr planning and engineering costs, but not for expanding the number of categories, Mayor Aplikowski stated that the project has been more complicated and she believes CRR is nervous about the direction City Council will take. The process has been longer than anticipated, and the Army and GSA have not met deadlines. Councilmembcr Holden asked who the lead is for CRR, Ryan or Rehbein. Mr. Clark responded that he has discussed this with Mr. Carlson, and he expects a response soon. Mr. Filla asked if there is a consensus to expand the rcimbursement category, as a concept, with dctails to follow. Mayor Aplikowski responded that she is not having a problem with this idea because the whole thing has been delayed and we have needed more professional assistance. She asked if the rest of the Council is comfortable with staff discussing a percentage amount with CRR? Councilmember Larson stated that he is reluctant to discuss a percentage. Mr. Clark reminded those present that we are talking about the money invested by CRR, not the City. It was determined that there was consensus to discuss with CRR the concept Of expanding the categories for reimbursement and some type of formula. Staff was directed to try and develop specific language the Council could review regarding the related topic ofthc list of "triggers" - i.e_ events that would "trigger" reimbursement. . Due to the timc, it was decided to delay discussion on the item "Roles and Responsibilitics"_ The next topic was "Exclusivity". Mr. Clark clarified that CRR does not become the Master Devcloper until a Final disposition and Development Agreement is finalize(j. ~rhis proposed language does not directly give them that designation_ They donotgei that status by merely signed the new interim development agreement. There was consensus that everyone was comfortable with this language. The next topic was "Public Participation." Mr. Clark reviewed the section of his September J 3 memo relating to this topic_ Mr. Larson stated that he is not in favOr of anything other than "consideration" of public participation, He is uncomfortable with committing to anything finner in terms oflanguage at this point. It is too early in the project. Mr. Grant indicated that he agrees with Mr. Larson. Mr. Clark stated that the developer is unsure how they get comfortable with the City on this topic, given that the Cityhas limited history of using public participation. There was further discussion and then a . IIEarth IAdminlCouncil\Minutesl W orksession \2004109-1 3-04- 2.doc . . . . . consensus to l(ll1guagethat would indicate the City is "willing to consider" the use of public participation for this project. The work session discussion concluded at 6:59 p.m. Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR \\Earth \Admin \Council\Minutes\W orksession \2004\09-13-04- 2 .doc ^ I ~ /f\~HILLS . CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, OCTOBER 18, 2004, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. Call To Order Mayor Aplikowski called the meeting to order at 4:55 p.m, Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden, Lois Rem Absent: None Staff present: Finance Director, Murtuza Siddiqui; Operations & Maintenance Director, Thomas J. Moore; Assistant to the City Administrator, Schawn Johnson; Community Development Director, Scott Clark; City Engineer, Greg Brown . Others Present: Mark Lindeberg, MnDOT and Mark Guest, MnDOT 2005 City Council-Staff Retreat In past years, members of the City Council and management team have participated in a facilitated retreat. The intent of this retreat is to evaluate the City's vision, goals, and mission for the up-coming year. City staff is seeking the guidance of the City Council in determining whether or not therc is an interest in scheduling a retreat for the beginning of next year. Also, would the City Council like to have the same facilitator or should a new organizational consultant be brought in for the retreat? Members of the City Council felt that a new facilitator should be brought in to evaluate and review the City's vision, mission, and goals for 2005. Mayor Aplikowski felt that the facilitator should focus on Arden Hill's future goals as a community. City staff will he gin the research process of finding a new retreat facilitator. It was also suggested that the upstairs area at City Hall not be used for the retreat. Last year the upstairs area was very cold and uncomfortable. The downstairs meeting area at City Hall would be more desirable for hosting this event. . \\Earth\Admin\Council\Minutes\Worksession\2004\1 0-] 8-04,doc ARDEN HILLS CITY COUNCIL WORKSESSION October 18, 2004 \ 2 Environmental Assessment Proiect for 1-694 Mark Lindeberg, representing MnDOT, provided a presentation to members of the City Council and staff regarding the environmental assessment project for 1-694, 1-35W, and 1-35E. The proposed changes to the freeway system will affect the freeway interchanges located in Arden Hills. The intent of this presentation is to give the City Council a brief introduction to the proposed project and allow Council the opportunity to provide input regarding the concept plans. . The proposed projcct is part of MnDOT's initiative to unweave the weave along freeways in the Milmeapolis/St. Paul metropolitan area. The concept plan recommends a 6-lane section for 1- 694 with 3 lanes of traffic moving in both directions. The 1-694 exit ramps for Snelling and Lcxington A venues would be considered a joint right-hand exit ramp. Mr. Lindcberg noted on the 1-694 Concept Plan Map Section #3 that the proposed interchange improvements to Rice Street would increase road capacity and minimize gridlock problems at this interchange. The proposed improvements will result in raised medians and better access along Rice Street. It was also noted that MnDOT is currently working with Ramsey County to review the concept plans and create an alternative plan that would minimize construction damage to the wetlands and lake areas along 1-694. Community Development Director Scott Clark wondered if MnDOT had taken into . consideration the 5,000 new jobs that are being created at Guidant Corporation and its impact on Lexington Avenue. Lindebcrg noted that the Mct Council has not taken into consideration the new jobs at Guidant Corporation while developing the preliminary plans. Councilmember Larson noted that the City loses local access to Highway 10 and Hamline Avenue in this proposal. Mayor Aplikowski mentioned that the residents would like to keep Hamline Avenue a residential road and not an access for thru traffic. Arden Hills resident George Gernander feels that MnDOT's proposal would cutoff neighborhood access to the freeway system. Councilmember Larson mentioned that this proposal is based upon a number of assumptions. The modeling process is neccssary to determinc whcther or not this proposal would work. This excrcise is needed to determine the impact on the community. The focus of this improvement project is on regional traffic and not local neighborhoods. Mr. Gernander stated that the new business developments in Arden Hills are adding a lot of traffic congestion. . Councilmember Rem feels that residents want access to the freeway system but do not want to deal with the traffic problems or inaccessibility. , . . . ARDEN HILLS CITY COUNCIL WORKSESSION October 18, 2004 3 Mayor Aplikowski asked Mr. Gernander if he would prefer to have local access or better traffic movement. Mr. Gcrnander believes that the current plan would result in more traffic on County Road F and Lexington A venue. Mark Lindebcrg mentioned that the modeling process is underway. The mod cling process will providc MnDOT with a more detailed study to address traffic issues that were not considered in the original plan. Changes can be made to the original plan, but they may result in increased costs due to the impacts on wetlands and right-of-way areas. Hopefully the modeling will identify areas that can be changed with a minimal cost impact on the project. MnDOT is very interested in local input and feels that it is important to compile a list of thoughts and ideas from the communities that are affected by this proposal. Mayor Aplikowski stated that more people will be working in Arden Hills and better access will be needed in the future. Mr. Lindeberg realizes that this is a concern for the City. At this time the proposed project is only in the preliminary planning stages. The State of Minnesota has not budgeted past 2012 for road reconstruction projects. Councilmember Larson noted that the modeling for the 1-694 improvement project is based upon a number of assumptions due to the fact that the 35W conidor group has not completed its modeling process at this time. Mr. Lindeberg mentioned that some assumptions are being made, but the engineer must work with the existing infrastructurc. Councilmember Grant was wondering what is post 2012? MnDOT considers all projects that are not budgeted for at this time to be post 2012 projects. Mayor Aplikowski was wondering why Rice Street is considered more important then Lexington Avenue? Shouldn't Rice Street and Lexington Avenue be treated the same. Engineer Greg Brown feels that Lexington Avenue has high density commercial traffic that needs to be identified in this proposal. The original plans do not take into consideration the business growth that is occurring on Lexington Avenue. Also, the Highway 96 access question needs to be addressed. Councilmember Larson would like to see a future meeting planned to address the 694 and 35W project concerns. He feels that a number of these concerns need to be addressed before the community can buy into this project. Mayor Aplikowski wants to make sure that the City is given a good justification stating why the existing on-off ramps may be closed. ARDEN HILLS CITY COUNCIL WORKSESSION October 18, 2004 , 4 . Councilmember Grant mentioned that modeling is important, but it does not show how traffic flows impact the neighborhoods. The proposed project maps will be available for review m the Community Development Department. Engineer Brown asked if stonn water ponding is being addressed? Mr. Lindeberg stated that the stonn water plans arc in its infancy, but they are being addressed. This project may feel like a long way out, but the environmental assessment testing is scheduled to be completed in November 2005. If funding dollars are available, this project could begin sooner than 2012. Mayor Aplikowski wondered how long the public had to comment on the proposed plans. MnDOT would like to receive public comments from Arden Hills residents before Thanksgiving. Revised elP/Pavment Management 200S-2009/UtilIitv Rate Study Finance Director Murtuza Siddiqui provided the City Council with a brief overview of the utility rate study and proposed CIP/Pavement Management Projects. In the City Council packet the following information was provided: I. Revised Utility Rate Study; 2. Preliminary 2005-2009 CIP Spreadsheet; 3. Changes to Preliminary 2005-2009 CIP Spreadsheet; 4. Detailed Listing of the Proposed CIP Projects, . Finance Director Siddiqui noted that the projects outlined in the CIP have been incorporated into the Utility Rate Study and any future changes made to the CIP will impact future fund balances. Mr. Siddiqui noted that the CIP currently takes into consideration costs associated with infrastructure repairs, vehicles, and the future SCADA system. Members of the City Council raised concerns regal'ding the City's mill and overlay and road reconstruction schedule, Engineer Greg Brown stated that the City prefers to mill and overlay streets after 15 years and full depth bituminous repairs to the roadway after 30 years, if necessary. MnDOT typically guarantees a road for 20 years. Couneilmember Holden recommended that staff create a map that identifies the individual streets that are affiliated with the different neighborhood projects. Engineer Brown stated that the City will attach a map to identify the different streets in the . neighborhood projects. .; ARDEN HlLLS CITY COUNCIL WORKSESSION October 18, 2004 5 . Councilmember Grant wondered why the City has so many reconstruction projects scheduled? Greg Brown mentioned that the City evaluatcs and ratcs thc bituminous surface, drainage, curb and gutter, storm water drainage. and the status of the utilities before determining a project's priority status. Typically asphalt that is rated with a 60-80% PCI is scheduled for mill and overlay. Ifthc bituminous surface receives a rating under 60%, the bituminous surfacc may need to be reconstructed. Councilmembcr Holden asked ifPCI is the largest factor in determining road rcpairs. Engineer Brown agreed that thc PCI rating is the largest factor in determining future road repairs. Councilmember Larson wondered what changed in the utility rate study? Finance Director Siddiqui stated that the numbers did change a little bit The City's cash balance dropped when thc projected utility rates were set at $ I 8.00 per household on average as requested by the Council Councilmember Larson was wondcring why the cash balance dropped? . Mr. Siddiqui mentioncd that study is a "cash flow" model. A reduction in revenue resulted in a drop in the cash balance. Mr. Siddiqui also noted that the revenue portion of the utility rate study dropped as did the numbers on the proposed CIP projects. The average rate increase is $] 8.00 per quarter for rcsidents that use 15,000 gallons of water during the winter months, If a resident uses more than 15,000 gallons of water their utility bill will show an increase based upon thcir consumption. It was also pointed out that the proposed rate structure has a usage componcnt for sewer rates beyond the 15,000 gallons per quartcr average. Councilmember Grant asked which projects were pushed back or removed? Engineer Brown reported that the sanitary sewer fund was reduced and the number oflift stations being remodeled were minimized from 3 to 2 on a yearly basis. Finance Director Siddiqui noted that the proposed expenditures were based on today's material cost The cost for supplies and materials may rise in the future. Engineer Brown mentioned that water repairs are fairly reasonable in cost The City has already repaired approximately 30,000 feet of clay pipe and] 5,000 feet of water line that has bccn sealed or lined. The City has approximately $3.5 million in lining and sealing projects ovcr thc next ]3 years. The worst water pipe areas in the City have already been repaired. Councilmcmber Larson believes that the City may have to construct a ncw watcr tower if the City procecds with the TCAAP project. . Engineer Brown stated that a water tower may be needed III the future, but hopefully future developers will pay for this expense. ARDEN HILLS CITY COUNCIL WORKSESSION Octobcr 18, 2004 \. 6 Finance Dircctor Siddiqui mentioned that inllationary cost increases must be considered whcn crcating a CIP. . Councilmember Larson noted that a CIP is only a five year snap shot for the City. Mayor Aplikowski believes that the City must sell the justification for the utility rate increase to the public. Engincer Brown suggested to the City Council that they set a yearly dollar limit on CIP projects. Councilmember Grant raised concerns that during the past 3 years Arden Hills roads were not repaired on thc basis of need. The PCI rating has not always been the driving force behind the project. He noted that Lindeys and old Snelling A venue have numcrous potholes and are in need of repair. Councilmember Holden wondered if curb and gutter is part of the City's road reconstruction plan? Operations and Maintenance Director Tom Moorc stated that curb and gutter is part of the City's future road reconstruction plans. In response to Councilmember Grant's concerns, City Engineer Greg Brown stated the City typically follows the PCl ratings when prioritizing street reconstruction projects. The Chatham, Karth Lake, and Edgewater neighborhoods all scored very low on the PCl test. The City is trying to attack this problem in a proactive manner. . Mayor Aplikowski also noted that the City has been behind on a number of seal coat projects. Councilmember Rem asked when did the City reconstruct the north water tower? Operations and Maintenance Director Moore stated that the north water tower was reconstructed in July, 200 I. Councilmember Holden asked if the revenue from selling the two trucks is included in the proposed CIP. Finance Director Siddiqui stated that the revenue from selling the trucks is not included in the CIP. Councilmember Holden asked if the City should hold onto one the F-250 truck for the Operations and Maintenance Director? Finance Director Siddiqui felt that the repair costs for this vehicle may be too high to justify keeping it. . ARDEN HILLS CITY COUNCIL WORKSESSION October 18, 2004 7 . Councilmember Holden requested that the City Council send a thank you letter to Odd Fellows- St. Paul Lodge No. 2 for allowing residents to use their parking lot during the street reconstruction project. Councilmember Grant asked the City Engineer to review the Edgewater storm water drain in the alleyway. It appears the drain is slightly upgrade, Engineer Brown noted that the grade should be fairly level. Councilmember Holden wondered how many trail signs are scheduled for removal? Operations and Maintenance Director Moore stated that 10 to 12 existing signs will be removed and replaced. Councilmember Holden asked what the City receives for $21 ,OOO? Mr. Moore said that the $21,000 will cover 3 I new park trail signs and installation. Mr. Siddiqui asked the City Council if staff should bring a formal 5 year CIP and the Utility Rate Study to the next City Council meeting for adoption. . Council agreed that the proposed five year ClP and the Utility Rate Study should be placed on the agenda at the next meeting. Mayor Aplikowski stated that the City Council would also like to receive a neighborhood project map along with the proposed 5 year CIP. Review of Old City Hall Purchase Offer Community Development Director Scott Clark provided a brief overview of the purchase offer that Royal Oaks Construction made to the City for the old City Hall location. Royal Oaks has made an offer to the City of $ I million dollars for this location. This amount equals to $3.80 per square foot based on approximately six acres of developable land. The proposal that was submitted by Royal Oaks is to construct three unit office condominiums ranging in size from 4,500 to 6,500 square feet. The proposal is based upon the square footage of constructible property ($25.00 per square foot of constructed office space). Community Development Director Clark asked the City Council if the proposed usage of this land is acceptable, City staff could have an appraisal done on the old City Hall site. This, in turn, would include completing a Phase I environmental analysis. Councilmember Holden asked if it is common to buy property on the basis of constructability. Mr. Clark noted that it is acceptable but it is more common on residential projects. . Councilmember Holdcn rcvicwed past meeting minutes and did not find any discussion pertaining to proposed property uses for this site. ARDEN HILLS CITY COUNCIL WORKSESSION October 18, 2004 8 Community Development Director Clark believed he was gIven City Counei] direction to quickly dispose of this property_ . Couneilmember Holden asked if the City should hold onto the property until the TCAAP project begins_ The property at this site may be worth more money in the future_ Mayor Applikowski does not believe that it would be wise for the City to hold onto this property until the TCAAP project begins. Counei]member Grant asked if the proposed project blends in with the existing neighborhood_ Counci]member Ho]den stated an appraisal of this property needs to be done. Mr. Clark mentioned that the old City Hall property may not be worth as much if it is sold as a residential project. Counei]mcmber Larson noted that this property may be hard to develop_ It was his understanding that the City did not intend to hold on to this property. Community Deve]opment Director Clark asked the City Council if they want a fonnal appraisal and environmental study done at this site_ Once the appraisal and environmental study are completed, should staff ask the proposed developer for a schematic drawing of the office . condominiums at the old City Hall location? Clark also noted that the property at this site is long and narrow_ The proposed layout will be impacted by the property's dimensions_ Mayor Aplikowski asked if housing will be above the businesses. Mr. Clark noted that the original plan docs not inelude housing. Counei]member Larson agrees that an appraisal should be done at this site. The developer may be asked to bring forth a design plan that can be reviewed by members of the neighborhood. Community Development Director Clark stated that he could provide the City Council with digital pictures of existing office condominiums in the metro area_ Counei]member Larson noted that the City has complete leverage and control of this property_ The City is in an unusual position_ He was also wondering if there is an existing easement on the property or should this issue be a point of sale. Mayor Applikowski asked if the City advertised this property? Clark responded, "No_" Mayor Aplikowski asked if the City should advertise this property. . . . . ARDEN HILLS CITY COUNCIL WORKSESSION October 18,2004 9 Community Development Director Clark noted that the problem with requests for proposals is that it may take up to 9 months or longer before the project can begin and that small single site requests usually do not solicit solid proposals. Clark stated that he will have an appraisal done on the property to determine its market value. TCAAP Interim Agreement Community Development Director Clark passed out a copy of the proposed TCAAP interim agreement for City Council's review. The developer has already reviewed and agreed to the proposed agreement extension language. The original development agreement expires on November 8th. Mayor Aplikowski alillouneed to the City Council that they should contact staff members if they have any problems with the proposed agreement before next Monday's City Council meeting. Couneilmember Grant was wondering what staff thought about the proposed extension. Community Development Director Clark believes that the proposed agreement will keep the project alive for the next 6 months. Essentially, the 6 month extension gives us extra time to create a funding plan. Mayor Applikowski noted that the City should not move forward with the CRR agreement if we do not want to be a part of this agreement. Couneilmember Rem wondered why the Economic Development Commission (EDC) is reviewing the funding options for TCAAP and not the City Council. Community Development Director Clark stated that the EDC will be asked to investigate potential funding options f()r the TCAAP site. The original plan is to have the EDC spend a minimum of 12 hours researching this project. If would be difficult for City Council members to arrange 12 hours of their time to review this part of the project. The EDC is being utilized to complete the ground work for the City Council. The Economic Development Commission will review thc following issues: . Potential Funding Options; . Review Similar Projects; . Review the Different Rangcs of Financial Assistance Available; . Review the Potential Impact on Arden Hills, Couneilmembers are always welcome to attend the EDC meetings. Mayor Aplikowski mentioned that there are numerous funding sources available for these types of projects. Members of the City Council agreed to discuss the six month extension of the TCAAP intcrim agreement at the next City Council meeting. ARDEN HILLS CITY COUNCIL WORKSESSION October 18, 2004 10 Council Reports Councilmcmber Lois Rem: . Cow1cilmember Rem reported that a Planning Commission meeting is scheduled for Wednesday, October 20th Ramsey County Sheriffs Department is hosting a neighborhood watch meeting at North Heights Lutheran Church on October 21st. Councilmember Brenda Holden: Councilmember Holden reported that the NRC has been conducting testing at the TCAAP site. Councilmember David Grant: Councilmcmber Grant asked if the hockey boards will he install cd at Cummings Park. Mayor Aplikowski stated that she thought Cummings Parks was only going to be a recreational rink. Mr. Tom Moore stated that a neighborhood meeting is being scheduled to address this issue. Councilmember Grant raised concerns regarding the TCAAP project. He wondered what the City wants to accomplish with this project. Should the City treat TCAAP as a separate City or create an escrow account for future improvements. He feels that TCAAP should pay for itself without using taxpayer dollars. Mayor Aplikowski stated that the City will never use Arden Hills tax dollars for TCAAP, but other expenses will be incurred for maintaining the water, sewer, stonn sewer, and streets. . Councilmember Grant asked who would cover any financial gaps? Mayor Aplikowski stated that the City must be willing to invest some money to bring this project up to our Arden Hills standards. Councilmember Larson stated that the City should not be telling residents that TCAAP will not cost the taxpayers any money. Mayor Aplikowski noted that there is an indirect cost on the residents of Arden Hills for this project. Councilmember Larson also noted that if the City loses control of the TCAAP projcct we will no longer control the project or proposed development activities, Mayor Aplikowski: Mayor Aplikowski requested that the City Council pictures be hung on a wall in the City Council Chamber. Staff members will check into this matter. . Mayor Aplikowski also requestcd that City staff follow-up with Ramsey County regarding the traffic light study in Arden Hills. Tom Moore stated that he will follow-up with Ramsey County. / . . . ARDEN HILLS ClTY COUNCIL WORKSESSION October 18, 2004 11 Staff Reports Community Development Director Clark reported the following infOlmation: . Economic Development Commission is scheduled to meet at City Hall on October 20th at 7:00 AM. . NRC meeting is being scheduled for mid to late November. More information will be available in the future. . TCAAP redevelopment tour is scheduled for October 30th at 8:00 AM. The meeting adjourned at 9:15 PM Respectfully submitted by Sehawn P. Johnson, Assistant to the City Administrator. Beverly Aplikowski, MAYOR Michelle Wolfe, CITY ADMINISTRATOR . J . ~ ~~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 25,2004,7;00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:01 p.m. Present: Mayor Bevcrly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem (arrived at 7:05 p.m.), and Brenda Holden. Absent: None. . Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; Assistant to the City Administrator, Schawn Johnson; City Planner, Peter Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. October 12, 2004 City Council Meeting B. October 12, 2004 Special City Council Work Session Councilmember Holden requested thc following changes: None. Councilmember Grant requested the following changes: October 12, 2004 Regular City Council Meeting Minutes, Page 6, third paragraph, second sentence change "decision" to "alternative". Page 6, fourth paragraph, should read: "He indicated that it was more difficult for . the residents driving on the south side to exit into traffic". Councilmember Larson requestcd the following changes: October 12, 2004, Regular City Council Meeting Minutes, Page 7, 19th sentence should read: "He stated the Council could not IIEarthlAdminlCouncillMinuteslRegularl20041! 0- 25-04.doc . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 25, 2004 \ 2 . base their decision on resident destinations, but the Council knew the residents crossed the bridge to use the businesses on the other side." Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: Starting time of the October 12, 2004 Special City Council Work Session be changed to 10:00 p.m. Councilmember Rem arrived at 7:05 p.m. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the October 12, 2004 City Council Meeting Minutes as amended and the October 12, 2004 Council Work Session Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. b. Claims and Payroll Authorize Expenditures for Site Appraisal and Phase I Environmental Assessment at the old City Hall site Approval of Utility Rate Study Resolution No. 04-58: Resolution Revising Utility Rates Approval of 2005-2009 year CIF . c. d. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INOUIRIESIINFORMATIONAL Andy Holewa, 4480 Pleasant Drive, indicated he had lived in the City for 26 years. He stated his property backed up to Lexington Avenue with the side of his property along Pleasant Circle. He indicated he had six to eight 30-plus foot spruce trees, which would be destroyed when Lexington Avenue was changed. He stated he served on the Groundwater Task Force a few years ago and currently serves on the Assessment Task Force, as well as, being an election judge for the past 14 years. He thanked the Council for the work they have done. He stated there were two things he was concerned about regarding the Lexington Avenue project. The first was the left hand turn on Pleasant Circle, He stated all 120 homes in the development would need to use Amble to go north on Lexington Avenue. He noted even with the lights being in sync it would still be a problem. He recommended allowing a left hand turn on Pleasant Circle to go north on Lexington Avenue or have a light put in on Amble. . , . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 25, 2004 3 He expressed concern that the Council approved a resolution in September to provide an existing pathway along Lexington Avenuc be changed to a five-foot sidewalk. He indicated he used that pathway as a running path and he would not use a concrete walkway because it will be too small and too hard. He stated he also biked and would not use this pathway for biking. He noted the City had always been fiscally conservative and he applauded that, but he reminded the Council that the 2002 survey of the residents indicated that paths and trails were high on the list. He noted pathways were important and kept a community together. He stated it was not a good procedure after two or three open meetings, that the City Council made the change to a concrete pathway. He reminded the Council that it was their duty to represent all of the citizens and if there were any financial obligations to maintaining the pathway, that they look to the City of Shoreview for assistance. He urged the Council to reconsider their position on this pathway. He indicated the citizens needed to be involved. Councilmember Holden asked if the pathway had been brought up at the neighborhood meetings. Mr. Holewa stated the Mayor had brought this up at the end of the neighborhood meeting. He noted this had always been proposed as a pathway until September 27. Councilmember Holden asked if he was advocating for a bituminous pathway. Mr. Holewa stated he could live with a six-foot bituminous pathway, but not a five-foot concrcte pathway. Council member Larson asked if they had any further information regarding the Shoreview Council's position. Ms. Wolfe replicd she has not received any further information from the City of Shore view. Mayor Aplikowski stated she had only heard from two residents regarding this. Mr. Holewa believed this decision came too quickly and Council was not given sufficient time to analyze this, He stated his property would have more right-of-way taken and all of the properties along Lexington Avenue would be affected, including moving of fences. He stated they needed to consider how many pathways there were from Highway 96 to 1-694. He noted there wcre no paths. Councilmember Larson acknowledged the Council did not have sufficient time to look at this and suggested they look at this again. He suggested they contact the City of Shoreview for their thoughts also, He stated if they did something, they needed to do it soon. Councilmember Holden stated she would be willing to change this to a bituminous pathway. Councilmember Grant stated he would be willing to reconsider this also. Mayor Aplikowski directed staff to contact the County and inform them the City had changed their mind and want to look at this again. She noted she was against this reconsideration due to one Shorevicw Councilmember opposing this. She stated unless they got a formal request from . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 25, 2004 4 . the City of Shore view, she would not reconsider this request. She requested staff contact the City of Shoreview regarding this. 5. PUBLIC HEARINGS None. 6. NEW BUSINESS A. GUIDANT CORPORATION - NITROGEN GENERATOR Mr. Hellegers explained the applicant had requested a Master Plan PUD (5th) Amendment to allow for installation of a nitrogen generator and a 50-foot tall storage tank for nitrogen gas. The nitrogen gencrator and storage tank would be located east of Building B at Guidant Corporation's campus. He stated at the Planning Commission had recommended approval of this request subject to the conditions as noted in staffs October 25,2004 report. Councilmember Rem asked what kind of a distribution list was being used for the Planning Commission hearing. She noted there were no residents in attendance at the Planning Commission meeting last week. Mr. Hellegers replied they notified 800 residents and he only heard from one resident who had left a telephone message in opposition to the tank. . Councilmcmber Holden asked what the other businesses did instead of having a 50-foot tower. Mr. Hellegers replied some businesses could lay them flat, or have two 25-foot towers, but in order to achieve the purity Guidant needed, a 50-foot tower was required. Councilmember Holden asked how high the surrounding buildings were. Mr. Hellegers replied the highest building was 42 feet in height. Councilmember Grant asked why the tower had to be 50-feet tall and six-feet around. Mr. Hellegers replied it was a part of the distillation process for the purity Guidant needed to achieve. Judd Brasch, RSP Architects, stated the height of the tank was directly related to the purity of the nitrogen. He noted the tank had a series of filters that were stacked within the tank and it was necessary to run the nitrogen through all of those filters to achieve purity. He indicated right now they were trucking in the nitrogen daily. Councilmember Grant inquired about the safety of this nitrogen. Mr. Brasch replied this system took nitrogen from the atmosphere and it was not corrosive or flammable. He stated the . only issue would be the pressure. He noted there was more safety issues related to the liquid nitrogen than the nitrogen gas. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 25, 2004 5 Councilmember Holden asked why they were upgrading at this time. Mr. Brasch replied Guidant preferred to reduce truck traffic into the site. He indicated they would only need to truck in nitrogen once a month if they built this facility, instead of trucking it in daily. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the request by Gnidant Corporation for a Master Plan PUD (5th) Amendment to allow for installation of a nitrogen generator and a 50-foot tall storage tank for nitrogen gas subject to the conditions in staffs report dated October 25,2004. Mayor Aplikowski asked if the noise would be contained within the campus. Mr. Hellegers replied it would add a little bit of noise, but not significant. Councilmember Holden asked what would happen if they discover this was well above the noise level. Mr. Hellegers replied if necessary they would need to do another noise study if noise became a problem and revisit it at that time. He noted the noise would not be any louder than the traffic on Interstate 694, Mr. Brasch stated Guidant was concerned about the noise issue and had actually taken a noise engineer to Boise, Idaho where another facility of this type was located and that engineer came back and analyzed what type of noise could be expected from the Guidant Campus. He handed out to Council the ESI Engineering noise report. The motion carried unanimously (5-0). B. PARTIAL SETTLEMENT - ROCHON LEGAL DISPUTE Mr. Filla stated part of the City's claim against Rochon involves damages to the traffic signal loops at the intersection of Highway 96 and Hamline Avenue. The damages were caused by one of Rochon's subcontractors. In order to correct the problem, the City incurred expenses of $11,250. Thc insurance carrier for the subcontractor has offered to reimburse the City in return for a partial relcase of claims. He recommended the City accept the offer and authorize the Mayor to sign the agreement. He noted if the offer was accepted, the City would reduce its claim against Rochon by this amount and proceed with the remaining claims in the arbitration process. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve the partial settlement in the amount of $11,250 and authorize the Mayor to sign the agreement. The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 25, 2004 6 . 7. UNFINISHED BUSINESS A. CHESAPEAK MASTER PUD EXTENSION Mr, Rellegers explained the applicant had requested a one-year extension for the Master Plan PUD. He reviewed the background for the Council and indicated staff recommends approval of the requested one-year extension (to allow Chesapeake Companies to submit a Final Plan PUD no later than September 25,2005) subject to the application continuing to abide by the thirteen (13) existing conditions of approval and adding a fourteenth condition of approval to read: "At the time of application for the Final PUD the City would reserve the right for an updated traffic study, EA W, or other supplementary documents as necessary. If there are additional development regulations that change significantly prior to the application for the Final Plan PUD, the City would reserve the right to have Chesapeake comply with those new development regulations". Councilmember Rem asked if the applicant had agreed to all of the conditions. Mr, Hellegers replied the only change was adding Condition 14 and the previous Conditions had been previously approved by the applicant in 2001. . Mr. Carlson, applicant, stated they had agreed to all of the conditions. Councilmember Larson asked applicant if Council had previously approved two office buildings. Mr. Carlson replied they had discussed different options previously. Councilmember Larson stated he could not remember a schematic for two tall buildings. He asked if the applicant was thinking about a schematic that involved two tall buildings, rather than one, Mr. Carlson replied the market would determine what would be built there. Councilmember Grant stated he remembered there were two plans in 2001. Mr. Carlson replied they had presented various options to Council in 200 I. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve a one-year extension of the Master Plan PUD subject to the fourteen conditions of approval as stated in staffs October 25, 2004 report. Councilmember Larson stated he hoped now that the applicant had the land under their control they would be more aggressive with their marketing. He indicated he would support this, but he would like to see some progress with the development. The motion carried unanimously (5-0). . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 25, 2004 7 B. TCAAP INTERIM AGREEMENT EXTENSION Mr. Clark stated the current TCAAP Agreement between CRR, Inc. and the City expired on November 8, 2004 and since more time was needed to resolve various issues, e.g. a City policy position on economic development assistance, a six-month extension was viewed as the best mechanism to continue the current development team contractual relationship. A key premise of the Agreement is the City working on an economic development assistance policy with an understanding that some type of policy position will be arrived at before the extension's termination date in May, 2005. He reviewed the Interim Agreement for the Council. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the Interim Agreement Amendment Extension as written and its execution by the City. The motion carried unanimously (5- 0). CITY COUNCIL REPORTS Ms. Wolfe - Stated they would canvass the election results on Wednesday, November 8th She asked if the Council had any thoughts about changing the street signs for streets with "circle" in the name from Cr to Cir at a cost of $1,600 plus labor. Councilmember Holden stated she would like the signs to be compliant with the Post Office. Mayor Aplikowski replied she had no preference, but she would like them to be consistent. Council member Larson stated he was comfortable with the added expense to comply with the Post Office standard. Ms. Wolfe stated there was some confusion that "Cr" could be a designation for "Court". Councilmember Rem indicated she did not have an issue with correcting the signs. Mayor Aplikowski acknowledged that they did not want to spend the money, but believed it was important there was consistency in the signs. Ms. Wolfe stated she has been doing research on a noise ordinance and noted they were tremendously difficult to enforce. She asked if staff should continue to work on this. Councilmember Rem suggested staff give Council a basic report as to what a noise ordinance was, what other cities in the surrounding communities were doing, and why it would or would not work. Council member Holden - Stated the PTRC meets tomorrow night at 7:00 p.m. at City Hall. She stated the newsletter articles were due now. She noted Northwest Youth and Family Services Harvest Event was November 6. She stated there was an electrical pole down on Beckman. She requested staff to look into this. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 25, 2004 8 . Councilmember Grant stated he had no report. Councilmember Rem - Stated at the Planning Commission meeting had discussed a possible worksessionltraining session at their last meeting. She noted the development tour was this Saturday at starting at 8:00 a.m. retuming at 11 :00 a.m. Councilmember Larson stated he had no report. Mayor Aplikowski - Stated they had a bit of excitement generated by people who purchased street signs. She noted the signs would be available for pick up in the near future. Mr, Moore stated the winning bidders were sent a letter telling them of the status and they will be contacted in the near future to pick them up. He stated he believed there were signs still available and he would post the signs that were still available on the website. Mayor Aplikowski stated that since there was not an agenda for the Planning Commission in November she suggested they use that opportunity to have a meeting with all City Committee members and have a joint worksessionltraining session. Mayor Aplikowski requested staff send a letter of recognition to various residents within the . City who had achieved special awards. Mayor Aplikowski stated there was a School Board meeting tomorrow night, Tuesday, October 26, 2004. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:36 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 8, 2004 at 7:00 p.m. in the Arden Hills Council Chambers. . . . . ~ ~~!lILLS CITY OF ARDEN HILLS, MINNESOTA GENERAL ELECTION CANVASSING SPECIAL CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 3, 2004, 6:25 P.M. CITY HALL, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Bcvcrly Aplikowski called to order the Special City Council meeting at 6:25 p,m. Present: Mayor Beverly Aplikowski, Council Members: Gregg Larson, Lois Rem, David Grant, and Brenda Holdcn Absent: None Also present: City Administrator, Michelle Wolfe; Assistant to the City Administrator, Schawn Johnson 2004 Municipal Election Canvass Mayor Aplikowski announced the results of the 2004 Municipal Election Canvass. Mayor Aplikowski congratulated Councilmembers David Grant and Brenda Holden on thcir rc- clection to the City Council. Mr. Johnson noted thc 2004 Municipal Election results and votcr statistics that were presented to the City Council members in thc staff report. Assistant to the City Administrator Johnson stated that 84.5% ofthc voting population in Arden Hills participated in this year's election, Mayor Aplikowski commended staff on a fine job regarding the 2004 election process. MOTION: Councilmcmber Larson made a motion and Councilmember Grant seconded the motion to adopt Resolution No. 04-60 Certifying the 2004 Municipal Election Canvass. (Motion Passed 5-0.) The meeting adjourncd at 6:40 PM ARDEN HILLS SPECIAL CITY COUNCIL MEETING MINUTES November 3, 2004 Respectfully submitted by Schawn P. Johnson, Assistant to the City Administrator. Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR 2 . . . , ~ .~HILLS . CIty ot Arden HIlls Re uest for Council Action J Prepared by: Murtuza Siddiqui .......~ Dept: Finance Council Mtg, Date: November 29, 2004 Final Action Needed By: November 29, 2004 Agenda Item m'M Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Review and Approve Consent Agenda Item 3A - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3A - Claims and Payroll Advisory Commission Action: Commission Date Action Planning PTRC Not Applicable f',JotApplicable, Not applicable Supporting Documents (which are attached to this Action Form): . D Memo/Letter: D Resolution (No. ) D Ordinance (No, ) D Engineering Recommendation: D Attorney Recommendation: DOther: Payroll and Claims Reports Financial Implications: Payroll #22 Total Cost $51,268.44 Payroll #23 Total Cost $64,530.23 Claims Total $502,367,96 Administrator/Staff Comments: e 'Page1of1 i~ ~ ..'.'.',~ :;: 0 0 ~ :;: 0 r :;: 0 0 r '" 0 r t ~ 0 r r r r ~ :;: = = a r t ~ ~ ~ r ~ ~ ~ ~ r ~ ~ r 0 .,g 0 .~ ~ " ~ :i: :i: :i: ~ t " :i: ~ ~ ~ ~ "! :i: :i: " :i: :i: ~ " :i: " :i: " :i: ~ :i: :i: '" 0 ~ ~ " = ~ ~ .., " M N vi .;j '" ~ M N ~ ~ N - ~ - ~ N N ~ ~ ~ ~ 00' H 0 0 0 0 ~ 0 ~B vi = 0; N ~-iS 0 ~ 0 0 ~ 0 0 -" ~ 0 ~ ~ 0 0 0 :3 !;' ~ 0 0 0 0 ~ :;: ~ 0 :;: .,.:'lil 0 0 0 ~ ~ " 0 0 0 0 0 0 0 0 N 0 g <> g .; 0 <> g g g " g g g g ;:j '" .. .; N ~ N ~ ~ N N ~ N N ~ N N N N 0 N 0 :'6 ~ ~ :;: r: 0 0 0 :;: ~ - :i: ~ ~ :i: ~ ;; V M ~ 0 0 :3 -,\t)- oo ~ ~ 0 ~ 0 ~ ~ v ~ - 0, N N N N 0 0 ~ m ~ '" .; .. ~ 3 '" :e: vi ~ N G S ~^ ;; ~ d ~ ~ '" "' :oj N N ;:.;: ~ v 3 3 ~ 0'; ~ ~ ~ ~ 2 0 ~ ~ ~ " ~ 0 " ~ ~ :') ~ ~ ~ ~- N M :110. 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"~ ~ ~ E-< iii ~ 0;:; ., ~ ~ ~ ~ r ~ <:fi -5 ~ ~ "'I "a.. ~ :8 :0 ] 'E ~ 2! ~ ~ . . z It PAGE J OF6 \ CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11129/04 COUNCIL MEETING e CLAIMS PAID SINCE LAST COUNCIL MEETING 00125/041 .....Cid',.ICitiikr. ::::YEND.QR;" '.......................'.1.. w@i(rl toMMtNtS:~~~:: ...,...,.....,........-,._............-,-_..-.-_........... .".-.-.-.--:.:.,.:-:.:.:.,.:-:.:.:-:-:.:.:-:-:-;.:.;.;.:.: ...................-.- I i 25829 10/21/04 Acclaim Benefits 457,53 FSA Reimbursement 9/1 0/04 25830 10/22/04 Accurate Press, Ine 979,81 LettcrheadlEnvelones 25831 1 0/22/04 ADP ScreeninJ::!; & Solutions 38,00 DnU! Scrccnml?.O&M 25832 10/2?104 Asel SUDolv & Paper, Ine 109,67 PaDer SUDnlies-CH 25833 10/22104 Coruorate Exoress 394,60 Office SUDDIiesiCoov Paner 25834 10/22/04 Davies Water Eouinment Co 227.38 Perry Park Sewer Line Material 25835 10/22/04 Fortis Benefits 225,00 Short Term Disability 25836 10122/04 Grainger, Ine 32,59 Lamp.Sewer 25837 10122/04 :Midwest Fence 32,16 LOOD CaDs 25838 10122/04 MRPA 290.00 :MRPA Annual Conference-MO 25839 10122104 OIde T OVl-'1l Deli 62,21 CC Worksession 25840 10/22/04 Oriental Tradinl! Co., Tnc 112,20 Halloween $uoolies 25841 10/22104 Marv On 20,00 Flag Football 25842 10/22104 S&S Worldwide 47.35 Halloween SUDolies 25843 10/22104 TimeSave. 0 ff Site Secretarial 246,95 Recording Secretary 25844 10/22104 Zee Medical Service 123.55 First Aid Supplies 25845 10122/04 Michelle Wolfe 388.35 IC1vfA Conference EXDense Reimbursement I Subtotal - Paid Claims 3.787.351 e Paid Claims - 97,755,86 Add Unpaid Claims, Page 6- 404612, IO Total Accounts Payable Claims for Council Appro\'al, 11129/04- 502,367.96 Note: Checks for unpaid claim totaling $147,077.85 were mailed October 26, 2004 after approval at the October 25, 2004 Council Meeting They were check numbers 25822-25828 +Exp. Related to TCAAP Project. ,ond.'..,,".....porol'W<l.""'1 e . . . ., PAGE 2 OF 6 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/29/04 COUNCIL MEETING PAID CLAIMS REGISTER: :: :::6K.:~:~ ;': L :GknAl~iC <:XN"o:iJNt:::: ::;tQijM~Nt$:':::.. 25846 10/26/04 Acclaim Benefits 499,78 FSA Reimbursement] 0/25/04 25847 10/26/04 City of Victoria 130,00 MGFOA FaJl Traininr>-SiddinuilBerres 25848 10/29/04 ADT Security Services, Ine 166.25 Alann Scrvice-CH 25849 10/29104 Annie Business Forms, Ine 245,83 Utility Statements 25850 10/29104 BUf\vell, L vnn 1.060,00 Dance Instructor 9116.] 0/14/04 25851 10129/04 Central Pension Fund 1,228,60 Union Pension 25852 10/29/04 Dent of Administration 1.839,08 Phone Service 25853 10/29/04 Fortis Benefits 388.19 Lon!! Term Disabilitv 25854 10129/04 Frattallonc's Hardware 19.35 Plumbinc< Sunnlics-Pernr Park 25855 10/29/04 Prevberger, Scott 110,00 2004 Union Purchase 25856 10/29/04 Glenwood Jnglewood 7,83 Snrinpwater-CH 25857 10129/04 Insnec, lne 130,00 Forensic TestinQ:-CH 25858 10129104 Linder's Greenhouses 761.72 LandscaoiTIlz Sunnlies 25859 10129104 MN Dent ofIIealth 3.243.00 2n04 Water COllilcct Fee 25860 10/29/04 h1N" Mutual Life 268.30 Life Insurancc.Nov 25861 10/29/04 NCPERS GrouD Life Ins 60,00 PERA Life Insurance 25862 10/29/04 Nextel Communications 533,68 Cell Phone Service 25863 10/29/04 Nosek,M'''' 240,00 Sent/Oct Nev.'sletter 25864 10/29/04 Peterson, Fram & BerQ1Ylan 2,462,86 Sentember Le~al Fees 25865 10/29/04 Pitney Bowes 861.00 Postaoe Meter Rental 25866 10/29/04 Purchase Power 2,038,00 Postaoe-Meter 25867 10/29/04 Ramsev County 1,212,26 Fuel Purchases 25868 10/29/04 Ste:nninp_"tone Theatre 590,00 Recreation Actinp Classes 25869 10/29/04 Tanret Stores 32.21 StOT3.lIC Ba~s/KJecncx 25870 10/29/04 Timesaver Offsite Secretarial 163,00 Recordim! Secretar\' 10/20/04 25871 10129104 West Weld 154,86 BLR Rack Base 25872 10/29104 Xeel Enemv 2,820.36 Electric/Gas Service 25873 11102104 Subway 158,34 Lunch-Election Dav f6\ Sub Trays 25874 11104104 Affinity Plus Federal Credit Union 3,013,87 First November PaVToll 25875 11104104 leMA Retirement Trust.457 2,06431 First November Payroll 25876 11104104 !\.fN Child Sunnort Payment Ctr 370,64 First November PaYroll 25877 11/12104 A-I Contract Cleanim!, Ine 1,315.28 CH-Cleaninf!: Terrazzo FloorsIWindows 25878 11/12104 Accurate Press, Ine 2,191.77 Newsletter & Insert-Oct 25879 1 t/12104 Annle nusiness Forms, lne 470,98 Utilitv Statements 25880 11112/04 Annlied Ecolopical Services, Ine 220,00 * TCAAP ConsuItiwl".Sent 04 25881 11112104 Aramark Uniform Service 31.88 CH-Rul! Cleaninl! 25882 11112/04 Beisswengcr's How To Store 10,62 Bird Feed-ell 25883 11/12/04 Biffs,Inc 1.000,83 Portable Toilets 25884 11112/04 Ccmstone Products Co. 128,02 Deart RentallMix I Paid Claims - Page 2 32,242,70 I :: ~:~ ck)(: J~;~c~ tiAtif :::':,::::::::::::::::: ~iiloi!1#1 :CpMj\iENtS~;:::::- 25885 11112104 Comorate Exoress 404,85 Office Suoplies 25886 11/12104 Davannis 533,90 Elections 11/04/04 25887 11112104 Davies Water Equip Co. 450.41 Perrv Pk-Plumbin. Sunulies 25888 11112104 Deluxe Business Forms 229,89 W-2's/1099 Fonns 25889 11112/04 Diesel & Import AutolTruck Svc 313.80 Brake Reoair # II 0 25890 11112104 DS Productions 795,00 CC Chambers-EQuiD Service 25891 11112104 E-Z Rccvclin.. Ine 5,248,00 Curbside Recvclin1:! 25892 11112104 Frattallones Hardware 102.28 Shou Suuolies 25893 11112/04 G1enwood Jmde\\'ood 21.75 CHlO&M-Sorinl!Waler 25894 11/]2104 Gritz, Jackie 62,79 Mileage Reimbursement 9/17-11/02/04 25895 11/12/04 HaoDv Faces Entertainment 85,00 BWS-Deposit 25896 11/12/04 Health Partners 606,58 Dental Insurance 25897 1 ]/]2/04 LU.OE Local 49 240,00 Union Dues 25898 11/12104 Kath Auto Parts 132,55 Shoo Sunolies 25899 11/12104 Lakes Country Service Coonerative 6.020,50 Insurance Premium 25900 11112104 Lillie Suburban Newsoaners 235,05 Legal Notices 2590] 11112104 Gerald & Marllaret McCaulev ],00 Parking Reimbursement-Elections 25902 ] 1I12/04 Moore, 1nomas 375.36 Mileage Reimbursement 8/5-10/29/04 25903 1 ]112/04 Olson, Michelle 391.70 l\1:ilea1:!c/Exnense Reimbursement 10/5-10/26/04 25904 1l112/04 Pin Denot 1,490,00 1,000 Lanel Pins 25905 ] 1112104 Pitnev Bowes 284.86 Postagc Meter Suoplies 25906 ]1/12/04 Richfield Bus COffioanv 239,00 Planning Commission Bus Tour 25907 ]1/12104 Roseville, City of 4,97600 IT Services 25908 11/12/04 Safctv-Kleen 126,75 Hazardous Waste Removal 25909 11/12/04 Xee1 Energv 1,687,93 Electric/Gas Service 25910 1 ]/16104 Great Western RecvclinQ: 250,00 DumDstcr for Serao Metal Collection 25911 11119/04 Affinitv Plus Federal Credit Union 3,103,87 Second November Pavroll 25912 11119104 IOvlA Retirement TruSl-457 2,064.31 Second November Pavroll 25913 1 ]/19104 :t\11'.J Child Supoort Pavrnent Center 370,64 Second November PavrolI 25914 ] 1119/04 Michael Schifskv 86,98 2004 Uniform PllTchase 259]5 11/19/04 Electro Watchman 981.29 Alann Service 10/15-11/30-0&M 25916 11/]9/04 Gonher State One-Call 123.05 October Service 25917 11119/04 Grainger, Ine 150,90 Shoo SUDolies 259]8 11/19/04 JvtN Mutual Life 268.30 Life Insurance 25919 ] 1/19104 MN State Treasurer 2,959.47 3004 Bid_ Permit Slllch",ge 25920 11/19104 BFI of J\:ll\f, lnc 354.21 Waste Removal-November 2592] 11/19/04 Xcel Energv 1,967,97 Electric/Gas Service 25922 11119/04 Oriental Trading Company 157.32 BWS Sunnlies PAID CLAIMS REGISTER: ... PAGE 3 OF 6 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/29/04 COUNCIL MEETING . . Paid Claims - Page 3 37,895,261 . . . . PAGE40F6 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/29/04 COUNCIL MEETING PAID CLAIMS REGISTER: I (;10 I (;i!;",,"'i'~ I' ~~~N:OO~:::;::. """""',""','"','"",,',,,"""l 'Ml'o\1;;tr! (jl'>M!il'~!ilW' """<""'<<<':'<<<"::::<::1 25923 lJ/19/04 Roseville, Citv of 1,716,67 JP A-.tvnS-November 25924 lJ/19/04 Cornorate Exnress 539,90 Office SunDlies 25925 11/19/04 T A Schif.<<1cv & Sons, Inc 60,72 AC Fine Asohalt 25926 11119/04 Taroet Stores 35,00 Gift Cards~Recreation 25927 11/19/04 Acclaim Benefits 146.35 FSA Admin Fee 25928 11/19/04 :MN Safetv Council 285,00 Membersrun Dues.O&lv1 25929 11/19/04 Ikon Office Solutions 3,870,06 Cooicr Lease 8/24-11/23/04 25930 11/19/04 Office Denot 38,00 Letters from Santa Sunnlies 25931 lJ/19/04 Mon, Nosek 105,00 November Newsletter 25932 11/19/04 AMBO 200,00 2005 Membershio 25933 11/19/04 Animal Control Services, Ine 1.020,13 DoolCat Enforcement 25934 11119/04 Aramark Uniform Service 68.78 CH-Ruo Cleanino 25935 11/19/04 Hap-cn, Christensen & McIlwain 1.350,00 P~ Park Shelter 10/1-10/31/04 25936 lJ/19/04 Kennedy & Graven 47,17 Rochon Disnute 25937 lJ II 9/04 Maintenance Enl!ineerinl!, L m 45252 Li~t Fixture Renlacement-CI-I 25938 11119/04 Snenccr Fane Britt & BroVllIle 1,793.50 . TCAAP Le'al 10/31/04 I Paid Claims" Page 4 11.728,80 I PAGESOF6 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/29/04 COUNCIL MEETING . PAID CLAIMS REGISTER, '" ::.::I.;~i<:;>>~l:iC :::::::::::::,:.:7 ::: :<r\M9:l1~f:: :1:~::~p~iM~Ni:~:~ :;:::" "." " 25939 11122104 Carol Abrahamson 285,75 2004 Election Judge 25940 11 /22104 Kathleen Bridgman 153,00 2004 Election Judge 25941 11/22104 Diane Bronson 159,75 2004 Election Jud~e 25942 1l/22/04 William Canine 294.75 2004 Election Judge 25943 11/22104 Karen Cloutier 254.25 2004 Election Judge 25944 11122/04 Ilcane Cook 283.50 2004 Election Judpe 25945 11122104 Barbara Engel 90,00 2004 Election Jud1'"e 25946 1l/22/04 Beckv Erickson 220.50 2004 Election Judge 25947 11/22/04 Bettv Erickson 90,00 2004 Election Judge 25948 1l/22/04 Larry Erickson 211.50 2004 Election Judge 25949 11/22104 Beverlv Flaherty 166,50 2004 Election JudlZe 25950 11/22/04 Geomene Gillesoie 159,75 2004 Election Jude:c 25951 11/22/04 Carolvn Granquist 162,00 2004 Election Judp"e 25952 11/22/04 Kenneth Granouist 90,00 2004 Election Jude:e 25953 11/22/04 Jane Hal?edom 299,25 2004 Election Judge 25954 11/22/04 Kathleen Haglund 290,25 2004 Election JudP-e 25955 1I/22104 Pamela Hansen 144,00 2004 Election Jude:e 25956 11/22/04 Marilvn Hatha..vav 153,00 2004 Election Judge 25957 II/22/04 Perry Hedberg 168,75 2004 Election Judpe 25958 11/22/04 Andv Helewa 401.50 2004 Election JudlZe 25959 11122/04 Vicki Henkel 204,75 2004 Election Judge 25960 II/22/04 Dennis Johnson 213.75 2004 Election Judpe 25961 II/22/04 Lisa Johnson 94,50 2004 Election JudlZe 25962 11122/04 Rita Johnson 279,00 2004 Election Judge 25963 11I22/04 Joan Jones 238.50 2004 Election Judpe 25964 1I/22/04 Kevin Keenan 139.50 2004 Election Judl!e 25965 11122/04 LeAtrice Kern 153,00 2004 Election Judge 25966 Il/22/04 Shirley Koosman 324.50 2004 Election Judpe 25967 Il/22/04 Julie Krcnn 157.50 2004 Election Jude:e 25968 1l/22104 Ravrr ond Kreps 153,00 2004 Election Judge 25969 II /22/04 Delores Kroll 146.25 2004 Election Judpc 25970 Il/22/04 Evelvn Lawver 292.50 2004 Election Judl?e 25971 1l/22/04 Gerald McCaulev 81.00 2004 Election Judge 25972 1l/22/04 Margaret McCauley 90,00 2004 Election Judpe 25973 1l/22/04 Lucia :Miklas 283.50 2004 Election Judl'e 25974 Il/22/04 Janet Nelson 166,75 2004 Election Jude:c 25975 1I/22/04 Kathy Nelson 81.00 2004 Election Judpe 25976 II/22/04 Rowena Ochiaillla 159.75 2004 Election Judl'e 25977 Il/22/04 James Otto 180,00 2004 Election Jude:e 25978 II/22/04 Kayton Palmer 299.25 2004 Election Judge 25979 II/22/04 :Marjlvn Palmer 285,75 2004 Election Judl!e 25980 II/22/04 David Perrizo ]57,00 2004 Election Judge 25981 II/22/04 Clarence Peterson 189,00 2004 Election Judpe 25982 11/22/04 Diane Philliuni 166.50 2004 Election Jud 'e 25983 1I/22/04 James Quitter 297,00 2004 Election Judge 25984 II /22104 Martha Rov 283,50 2004 Election Judp:c 25985 11/22/04 Lvle Salmela 324,00 2004 Election Judge 25986 Il/22/04 Steven Scott 423.50 2004 Election Judge 25987 1l/22/04 Cathy Soldner 132,75 2004 Election Judgc 25988 1l/22/04 Theodore Stamos 166.50 2004 Elcction Jud(!e 25989 1l/22/04 Elizabeth Stenglen 283.50 2004 Election Judp"e 25990 1l/22/04 Judith Tekautz 294,75 2004 Election Judl!e 25991 1I122/04 Frances Thelen 368,50 2004 Election Judge 25992 11/22/04 Wes Thomnson 299.25 2004 Election JudPe 25993 II /22/04 MargaretTIlOr 157.50 20M Election Judge 25994 11122/04 Kenneth YeaJ!er 141.75 2004 Election Judpe 25995 11/22/04 DOMa Young 162,00 2004 Election Judge 25996 1I/22/04 Marv Jo Zimmennan 153,00 2004 Election JudQC . . Pmd Claims. Page 5 12.101.75 I , . . . PAGE 6 OF 6 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/29/04 COUNCIL MEETING UNPAID CLAIMS REGISTER: 25997 25997 25998 25999 26000 26001 26002 ;~L.~Wn.~jj:; 11/30/04 11/30/04 11/30/04 11/30/04 11/30/04 11/30/04 11/30/04 IUOE Looo149 Met Council Environmental Services Northem Traffic Su I, Joe Ramse COUll Roseville, Ci of SRF Consultin Grou , Ine URS Co oTation Un aid Claims - Pa c 6 14,400,00 46,58733 41.296,00 62,276.16 220,899,55 5,702,64 13.450.42 404.612,10 Union Insurance Dec-Feb Waste Water Service Street Si R lacement-2004 eIP November Law Enforcement 3Q04 Water Purchase * TCAAP Prof Svcs 9/30104 En ineerin Services . ~ "^~HILLS City of Ar(lcn JIilIs . Reqnest for Coull~il Action Prepared by: SJ Dept.: Admin Council Mtg, Date: 11/29/2004 Final Action Needed By: 11/29/2004 Agenda Item 3.B. 2005 Fee Schedule Budgeted Amount: 0 Actual Amount: 0 Fun(jing Source: 0 Council Action Request: Approve the 2005 City of Arden Hills Fee Schedule Staff Recommendation: City staff recommends approval of the proposed 2005 fee schedule. The proposed fees for 2005 have been increased by 2.5% to cover administrative and inflationary expenses. Advisory Commission Action: Commission Date Action Not Applicable Not Applicable Not applicable Planning PTRC Supporting Documents (which are attached to this Action Form): . 0 Memo/Letter: . o Resolution (No. ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: [8J Other: Appendix "A" City of Arden Hills 2005 Fee Schedule Financial Implications: The proposed fees for 2005 have been increased by 2.5% to cover administrative and inflationary expenses. Administrator/Staff Comments: City staff recommends approval of the proposed 2005 fee schedule. The proposed fees for 2005 have been increased by 2.5% to cover administrative and inflationary costs. The fee schedule was last reviewed and adjusted in 2003. The fees charged are to cover staff time spent in reviewing, processing, and performing record checks on applications that are received. Page 1 of 1 , ~ ~HILLS MEMORANDUM . DATE: November 29,2004 Agenda Item 3.B. TO: Honorable Mayor and City Council Members Michelle A. Wolfe, City Administrator Schawn P. Johnson, Assistant to the City Administrator:s6 FROM: SUBJECT: Approval of2005 Fee Schedule Background: Thc City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning . and zoning, utilities, business licenses, false alarms and other misccllaneous permits and penalties that are provided by the City. Recently City staff members were asked to review the proposed fee schedule for 2005. The proposed fcc schedule for 2005 has been increased by 2.5% to cover administrative and inflationary costs. According to Minnesota State Statutes (MS 462.35 Subd 4 and MS 462.352 Subd. 15), the City has the authority to impose fees to defray costs incurred in order to review applications and permits. Also, the City is required by State law to adopt a fee schedule if it collects more than $5,000 annually in revenue. The liccnse fees were last reviewed and adjusted in 2003. The fees charged are to cover staff time spent reviewing, processing, and performing record checks for the license or permit applicants. Staff has made some minor adjustments to planning and zoning and solicitors/peddlers/transient permit section of the fee schedule for 2005. All proposed changes to the 2005 Fee Schedule are identified in red lettering. REQUESTED ACTION Approve Appendix "A" of the Municipal Code containing the Fee Schedule for the 2005 Calcndar Year . . . ~ ~~ILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 350 A Special Ordinance Relating to Fees Payable within tbe City of Arden Hills for 2005 Tbc City Council of Arden Hills hereby ordains that Appendix "A" containing the Fee Schedule for Calendar year 2005 is hereby adopted, and made part of the Municipal Code. . Effective Date: This ordinance shall become effective the day following its publication. Adoption Date: Passed by the City Council of the City of Arden Hills on the 29th day of November, 2004. Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published OIl the 16th day of December, 2004, . \\Earth\Admin\Council\Ordinanct's\Ordinance 350 Special Fee Schedule fOT 2005.doc . . . ~ ~HILLS APPENDIX "A" CITY OF ARDEN HILLS 2005 FEE SCHEDULE EFFECTIVE JANUARY 1.2005 I. ADMINISTRATIVE Dogs and Cats (2 YEARS) - Animal Licenses are pro-rated for second year @ $12,00) Chapter 420.06 Dog License (2 YEARS) $25.00 Cat License (2 YEARS) $25.00 Duplicate or Lost Tag $6.00 Boarding: Dogs (Daily) $15.00 Cats (Daily) $15.00 Administrative Animal Handling (Per Animal) $2.00 Disposal: Dog $23.00 Cat $21.00 Impoundment: First Offense $21.00 Second Offense $42.00 Third Offense $62.00 Residential Dog Kennel License (Annual) $16.00 Meeting Documents (Auuual) Minutes VARIES VARIES $66.00 $53.00 A endas $13.00 $6.50 A enda Packets Cost based on \\EarthlAdmin\Deputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule,doc Page 1 Miscellaneous Administrative Fees Counter and/or Per Side (any size) $0.25 Special Document Photocopy Requests Assessment Search Per half hour $22.00 II. BUILDING CONSTRUCTION Building Permits Fees are based upon Table lA Chapter 9 of the 1997 U.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Building Permit Fee Re-Insnection $35.00 STATE SURCHARGE .0005 x construction value Manufactured $52.00 Home Location Permit Demolition, Includes: Wrecking. $52.00 Relocation and relocating and moving Movinl! buildine:s Swimming Pool $52.00 STATE SURCHARGE $0.50 Plumbing Minimum Fee $36.00 Chanter 9 . Residential Based on value of 1.25 % oftotal bid imnrovements. . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE *$0.50 *Surcharge computation is based on the permit fee. Surchare:e eauals 0.0005 of each permit fee, or $.50, whichever is greater. Electrical Permit Minimum Fee *$22.00 Chanter 9 Maximum Fee $110.00 for Single Familv Dwelling *Other fees are based on amperage and are determined bv the Citv's Electrical Inspector Contract. *STATE SURCHARGE $0.50 *Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. \\Earth\AdminIDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule.doc Page 2 . . . . . . Heating or Minimum Fee $36.00 Mechanical Permit Chanter 9 . Residential 2% of tot a! bid . Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE *$0.50 *Surcharge computation is based on the permit fee. SurcharQ:e eauals .0005 of each nermit fee, or $.50, whichever is lITeater. Fire Protection Fees are based upon Table lA Permit-Chapter 9 ofthe 1997 V.B.C. and are determined by the City's BuildinQ: Official. Plan Review Fee 65% of Fire Permit Fee Rc-InsDection $35.00 STATE SURCHARGE *$0.50 *Surcharge computation is based on the permit fee. SurcharQ:e eauals .0005 of each nermit fee, or $.50, whichever is lITcater. III. LIQUOR/ALCQHOLIC BEVERAGES (Fees Paid Annually) Liquor (Annual- No pro-rating) Chanter 5 and Section 310 On-Sale 1,999 sauare feet (SF) or less $3,400.00 2,000 - 2,999 SF 4,500.00 3,000 - 3,999 SF 5,700.00 4,000 SF or more 6,800.00 Sundav On-Sale 205.00 Off Sale 205.00 Club Fee 310.00 InvestiQ:ation Fee 155.00 Malt Bevera"es On-Sale 125.00 Off-Sale 42.00 Wine On-Sale *2,100 (*or half of On-Sale License Fee - whichever is less) Stronp' Beer *No Charge (*as Dart of On-Sale Wine License) \\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule.doc Page 3 IV. MAPS AND ORDINANCES Ordinances Zoning 42.00 Code of Ordinance 107.00 Comprehensive Plan 62.00 Maps 8.5 x 11 2.00 11 x 17 4.00 Streets 2.00 Copies of As-Builts (j IXI7) varies - copies and staff time V. PARKS AND RECREATION FEE SCHEDULE Ball Field Rental Per Day $36.00 Warming House Per Hour *$25.00 RentallIce Rink Rental** Picnic Shelters Includes two (2) picnic tables *$35.00 per day-Resident and one (I) trash container *$50.00 per day for Non- Residcnt *Plus a Refundable $100.00 Darna e Deposit Additional Picnic Tables Each $12.00 Additional Trash Containers Each $6.00 Community Annual $30.00 Garden Plots **Onlv allowed during non-public use hours. \\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule. doc Page 4 . . . . . . VI. PLANNING AND ZONING Initial Applicatiou Fee is subject to additional escrow fees as listed: Escrow Fees Initial Annlication Fees Preliminary Plat $25.00/lot + consulting fees $400.00 and administrative escrow Final Plat Included in Preliminary Plat! N/A consulting fees/administrative escrow Lot Split/Minor Consulting fees/administrative $300.00 Subdivision escrow RezoninglComprehen Consulting fees/administrative $300.00 sive Plan Amendment escrow Variance Consulting fees/administrative $250.00 escrow Special Use Permit Consulting fees/administrative $300.00 (SUP)/Amended SUP escrow Planned Unit Consulting fees and $600.00 DeveloDment (PUD) administrative escrow Vacation of Eascment Consulting fees and $250.00 administrativc escrow Site Plan Review Consulting fees $400.00 Apportionment of Consulting fees $30.00 Assessments Zoning Ordinance Consulting fees and $300.00 Amendment administrative escrow Zoning Letter $50.00 + $50.00 per hour after I hour of staff research time Fence Construction Base Fee $15.00 Plus Per 100 LincaI Fect $6.00 Blacktop or Concretc Base Fee $18.00 Sidewalks, Parking Lots, Driveways Plus Der 1000 square feet $6.00 STATE SURCHARGE $0.50 \\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule. doc Page 5 . VII. UTILITY HOOK-UP CHARGES Water Permit Water Service Installation $35.00 ChaDter 10 Interior Plumbing (New $5.00 Home) Interior Plumbing (Existing $10.00 Home) Temporary Water Shut $30.00 OfflTurn On Permanent Water Disconnect $200.00 Fee Curb Box and Service Lead: $150.00 . 1" Service connection on unsurfaced street Restoration of typical road $60.00 mix street Restoration of higher-type Set by Engineer street Larger than 1" Service Set by Engineer Connection Plan Check Fee Set bv Inspector Re-Inspection $35.00 STATE SURCHARGE $0.50 . Water Meter/SDacer Chan>es Customer Fce includes removal of meter, *$125.00 Requested Water bench test at maintenance Meter Accuracy facility, and returning meter to Test residence. *Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three Dercent (3%) from the result of the bench test. Water Meter/SDacer Charl'es . Radio Read Water Meter/Spacer Charl(es Meter Size* Total DenositlInstalled 3/4" x 7-1/2" Meter $370.00 3/4" x 9" Meter $395.00 I"Meter $420.00 1-1/2" Meter $680.00 2" Meter $840.00 *IflarQ:er than 2", call the Director of Operations and Maintenance for Price Quote. . \\EarthlAdminlDeputy ClerkIFEE SCI-IEDULE\2005\2005 Fee Schedule.doc Page 6 I . Sewer Permit New Connections $35.00 Chapter 10 Alterations/Repairs $35.00 (Minimum Fee) Plan Check Fee Set by Inspector Inspections Set by Inspector Re-Inspection $35.00 Per Hour SAC. VARIES-Set bv Met Council I STATE SURCHARGE $0.50 Storm Utility Cha ter 10 Prohibited Sump Pump Connection Surchar e $100.00 er month VIII. MISCELLANEOUS/RETAIL ACTIVITIES-(Located in Chapter 3) . Boutique/Garage Application/notification of no fee Sale City Hall required Casual Roadside Application/notification of no fee Stands City Hall required Tent Permit $50.00 Sidewalk Sales $50.00 Amusemeut Includes: Arcade, dance hall, $100.00 Facilities movie theater, poollbilliard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Bulk Fuel Storage Wholesale - Liability $200.00 Insurance Required Recycle Biu (one biu $5.85 each per residence provided free) . Charitable Investigation Fee $150.00 Gambling Premises Permit Grocery Per 1,000 Square Feet (SF) or $20.00 fraction thereof Hotel/Motel Per Room $6.00 Courtesy Bench Non-Advertising per bench $25.00 With Advertising per bench $75.00 \\EarthlAdminlDeputy ClerklFEE SCHEDULE\2005\2005 Fee Schedule.doc Page 7 Massage Per Facility $3,000.00 Parlor/Sauna Personal Service License $100.00 Mechanical and/or Includes: Amusement devices, $15.00 per location, plus Electronic musical devices, amusement $15.00 per machine Recreation Device rides, bowling alleys, etc. Retail Sales Includes; Antique shops, $50.00 beautylbarber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), and the selling of retail goods or services not listed Solicitors/Peddlers/ Please reference Section 340- $150.00 Rarnsey County Transient Permit of the City Code "Pcddlers, Background Check- Solicitors, and Transient $100.00 Per Month Permit Merchants" for more F ee-(For Profit information. Organizations) Restaurants - Cafes, Per 1,000 Square Feet (SF) or $20.00 Coffee Houses, etc. fraction thereof Restaurants - $300.00 Drive-thru Service Stations Liability Insurance Required $100.00 IX. SIGNS Initial Fee/Per Sign $50.00 Permanent Si2ns Annual Renewal 100 Square Feet* (SF) or less $20.00 Fee/Per Sign *Maximum allowable size Temporary Sil!ns $50.00 Impoundment First Offense N/C - Warning Second Offense $50.00 Third Offense $100.00 \\EarthlAdminlDeputy ClerklFEE SCI-IEDULE\2005\2005 Fee Schedule.doc Page 8 c . . . . . . X. MISCELLANEQUS FEES/PERMITS (Located in Chapter 3) Annual Rubbish $100.00 Hauler-Chapter 3 Contractor License $30.00 Staff Research: $25.00 per half-hour Professional Staff Research: $20.00 per half-hour Administrative Penalties for Late Failure to pay any penalty 10% of the license fee invoiced Payment imposed shall be grounds for or $30, whichever amount is the suspension or termination of greater. any license issued by the city. Tobacco First Offense $100.00 and Warning Illegal Sales- Chapter 3 Second Offense Suspension of License for Remainder of Calendar Year Third Offense Revocation of License for One Year XI. FALSE ALARM FEES False Alarm First Three Alarms N/C - Letter Four throuQ:h Fifteen Alarms $50.00 per Alarm Over Fifteen Alarms $150.00 per Alarm \\EarthlAdminlDeputy ClerkIFEE SCI-IEDULE\2005\2005 Fee Schedule.doc Page 9 'r- ~ ~HILLS City of Arden lIills Request for Council Action J . Prepared by: TM Dept.: O&M Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 'f-fAi"D Agenda Item3~:;.' ,,,,:..,,,,,,/ 2004 Perry Park HCM Architects - Pavment #2 Budgeted Amount: _ Actual Amount: $148.450.76 Funding Source: Park Fund Council Action Request: Approve Pay Estimate #2 for MC Builders in the amount of $148,450.76. Staff Recommendation: Staff recommends approval of Pay Estimate #2 for MC Builders, Inc. of Becker, MN in the amount of $148,450.76. Advisory Commission Action: Commission Date Supporting Documents (which are attached to this Action Form): . [2:J Memo/letter: Memo dated November 22, 2004 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: [2:J Other: Application for Payment from MC Builders Financial Implications: Administrator/Staff Comments: . Action Not Page 1 of 1 ~, \ ~ ~HILLS MEMQRANDUM . DATE: November 22, 2004 Agenda Item 3.e TO: Michellc Wolfe; City Administrator FROM: Thomas J. Moore; Director of Operations & Maintenance SUBJECT: Pay Estimate #2 - Perry Park Pavilion Backeronnd At the April 20, 2004 Regular Council Meeting, the City Council approved the plans and authorized the advertisement for and the obtaining of bids for a new pavilion at Perry Park. The City Council approved 2004 CIP Budget for the pavilion was $350,000. 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O"'--N(')"<t"LO(Ql'--COO>~ '-N(')~ll)c.of'-mm ..................0 00000000000000000000 . Prepared by: Greg Brown Dept.: O&M Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 ~ ~~HILLS City of Arden Hills Request for COlmcll Action Funding Source: Agenda Item :~~JJ!) 2005 Lift Station Rehab Proiect Budgeted Amount: $200,000.00 Actual Amount: $200.000.00 Sanitary Sewer Enterprise Fund Council Action Request: Authorize staff and URS to prepare plans and specifications for the 2005 Lift Station Rehabilitation Project. Staff Recommendation: The City Engineer recommends the Council to authorize staff and URS to prepare plans and specifications for the 2005 Lift Station Rehabilitation Project. Advisory Commission Action: Commission Planning PTRC Date Action . Supporting Documents (which are attached to this Action Form): [2J Memo/Letter: Memo dated November 23, 2004 from Greg Brown D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: ClOther: Financiallmplic'ations: 2005 CIP project cost of $200,000,00 will be allocated from the Sanitary Sewer Enterprise Fund. Administrator/Staff Comments: . Page 1 of 1 URS Agenda Item 3D MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612)370-1378 To: Ms. Michelle Wolfel City of Arden Hills Copy: Nick Landwer/URS Tom Moore/AH File: Pending From: Greg Brown Arden Hills City Engineer Date: November 23, 2004 Subject: Authorization to Prepare Plans and Specificatious 2005 Lift Station Rehabilitation Project Background The current 5 year CIP includes the rehabilitation of lift station 4 and lift station 9 in 2005. As we discussed at our last Engineering update meeting on August 13, 2004, the design for this project should begin soon in order to complete plans and open bids by late January 2005. Thc rehabilitation oflift stations is best done prior to heavy spring summer rains if possible, An early bid opening should allow a contractor to complete the work by thc end of May, 2005. This project will be funded entirely from the sanitary sewer utility and not require a fcasibility study or public hcaring. The estimated project cost is approximately $200,000. Recommendation The City Engineer recommends that Council authorize staff and URS to prepare plans and specifications for the 2005 Lift Station Rehabilitation Project. PROJECTS\ARDENHJL\37951\GENERAL\Documcnts\Agenda Memo ] 1~23-04 2006 PMP doc . . . . ~ /),\~HILLS City oL\rdell Hills Request for Conncil Action Prepared by: SJ Dept.: Admin Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 Agenda Item 3.E. Approval of 2005 City Liquor Licenses Budgeted Amount: 0 Actual Amount: 0 Funding Source: 0 Council Action Request: Motion to Approve the 2005 City of Arden Hills Liquor Licenses Staff Recommendation: Motion to approve the 2005 Liquor Licenses for On-Sale, Off-Sale, Wine Only and Sunday Sale of Alcoholic Beverages for establishments doing business within the City of Arden Hills Advisory Commission Action: Commission Planning PTRC Date Action Not Applicable Not Applicable Not applicable Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: o Resolution (No, ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: [8J Other: Liquor Licenses Financial Implications: Administrator/Staff Comments: City staff recommends approval of the 2005 City Liquor Licenscs . Page 1 of 1 ~ /]'\~ HILLS MEMORANDUM Date: ~ovember29,2004 Agenda Item 3.E. To: Honorable Mayor and City Council Members From: Michelle A Wolfe, City Administrator <<5 Schawn P. JOMson, Assistant to the City Administrator S Subject: 2005 Liquor Licenses The following Arden Hills businesses have requested renewal of their City liquor licenses for 2005. The City has received the required Certificates of Insurance and application forms necessary for obtaining this license. "Bi Ten SupperGub "Blue Fox, Inc. Flahen 's Arden Bowl Great ClJina Restaurant Holid~y Inn Linde's Steakhouse Star Liquors- Cub Foods Davannis Ingredients Gfe Sale 2 , 3.2 Beer, Sunda Sale "~ote: The two (2) establishments (Big Ten Supper Gub and Blue Fox, Inc.) which have applied for a special 2:00 a.m. closing license in the past, must renew their closing license with the State of Minnesota by August, 2005, . . . . >> 8t b en > ..., ..., t'l '" ..., 2::: & " ~ " ~ o ,,~ D ~ '-< n 1\ ;>;" b:J ~ " '" .:z > -g. p o :;.; en p. 2::: 0> '-< o '" ~ g' " en en ~ i:l" " "" o <: " 8 S' 00 or o p.. 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(D PJ ..........;.....c/.-+ .......0... t:::l ~ ::; 0-- -< (fQ S- 8. (D (1) N o o Ul o ~ I r./l PJ ~ (D r ~. ~ o ~ r ~. () (D ~ CFJ (D ? ---- p) Wr 0'\ ..... >-'::S o 0.. "l--.. ""' (p ~ ::;-' '-<. 0.. (p (fJ (p>----"'lj ::J ~ ~ ::ri ~ Ef ..... ::::;p.(Pr ~rJJ <: (/] ..... ~ (P .--t- ::s ~ ~8g~l S' h) r;--''-<! 0 ::s Z ::ri (J)~ tJl D; 0 0 ........ I O::+~::sO S- p--' (P () W No. #05-03 Fee $200 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY ALCOHOL AND GAMBLING ENFORCEMENT City: County: Arden Hills Ramsev OFF SALE LIQUOR LICENSE TI-IIS CERTIFIES TI-IAT: LICENSEE Lindey's tne. TRADE NAME Lindey's Prime Steak Honse STREET ADDRESS OR LOT AND BLOCK NO Is authorized to sell intoxicating liquor at off sale subject to the laws and regulations of the State of Minnesota and municipal ordinances for the period beginning Jannary 1. 2005 to December 31.1005, Beyerly Aplikowski. Mayor THIS LICENSE IS APPROVED Giyen mlder my hand and the Municipal Corporate Seal City of Arden Hills Date Noyember 29, 2004 Alcohol & Gambling Enforcement Director Date PS9008,Q3 (2/00) Michelle Wolfe, CITY CLERK . . No. #05-07 Fee $200 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY ALCOHOL AND GAMBLING ENFORCEMENT City: County: Arden Hills Ramsey OFF SALE LIQUOR LICENSE TI-IIS CERTIFIES TI-IAT: LICENSEE Star Liquors Inc. TRADE NAME Star Liquors ,_ STREET ADDRESS OR LOT AND BLOCK NO Is authorized to sell intoxicatiqg liquor at off sale subject to the laws and regulations of the State of Minnesota and municipal ordinances for the period beginning Januarv 1. 2005 to December 31. 2005. Beverly Aplikowski, Mayor THIS LICENSE IS APPROVED Given under my hand and the Municipal Corporate Seal City of Arden Hills Date Novemb,er 29, 2.004 Alcohol & Gambling Enforcement Director Date PS9008,OJ (2/00) Michelle Wolfe, CITY CLERK . . No, Fee 9 $40,00 City Arden Hills County Ramsey OFF SALE LIQUOR LICENSE "GROCERY STORE i3;2BEERONLY" TillS CERTIFIES TI-IAT: LICENSEE SuperValu, Inc. TRADE NAME Cub Discount Liquor STREET ADDRESS OR LOT AND BLOCK NO 3717 North Lexin~tonAvenue Is authorized to sell intoxicating liquor at off sale subject to the laws and regulations of the State of Minnesota and municipal ordinances for the period beginning Januarv t. 2005 to December 31,2005, Beverly Aplikowski, Mayor TillS LICENSE IS APPROVED Given under my hand and the Municipal Corporate Seal City of Arden Hills Date Noverrtl:>-".L24,2003 Alcohol & Gambling Enforcement Director Date PS9008-OJ (2100) Michelle Wolfe, CITY CLERK . . No, #05-09 Fee $200 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY ALCOHOL AND GAMBLING ENFORCEMENT . OFF SALE LIQUOR LICENSE "LIQUOR STORE" THIS CERTIFIES THAT: LICENSEE Supervalu,lnc. TRADE NAME Cub Disco"'l! Liquor STREET ADDRESS OR LOT AND BLOCK NO City: County: Arden Hills Ramsev Is authorized to sell intoxicating liquor at off sale subject to the laws and regulations of the State of Minnesota and-munidpal ordinances for the period beginmilg Januarv 1, 2005 to December 31, 2005. Beverly Aplikowski, Mayor TI-IIS LICENSE IS APPROVED Given rmder iny hand and the. Municipal Corporate.- Seal City of Arden Hills Date November 29.2004 Alcohol & Gambling Enforccmc~_lt Director Date PS9008-D3 (2/00) Michelle Wolfe, CITY CLERK . . J No. #05-08 Fee $t20 City: County: Arden Hills Ramsev 3.2 Beer Only "On Sale" Beverly Aplikowski, Mayor, TI-IlS Michelle Wolfe, CITY CLERK PS9008-1l3 . . , ~>> ~ r:n 2;:: ~ g,. " :;2 o ~~ D. ~ '-< o " ~ to (1) -<: (1) .... .:z ~ ~ o :E en F- 2;:: ~ .... > ..., ..., t"1 (fJ ..., ~ ~ '" (1) en en ~ ::T (1) ()q o -<: (1) S 5 ()q cr' o 0. '-< o "'" 8' (1) S '" '" 0' B' ~ ~ '-< o "'" ~ ::T (1) o \NQ" 00 0"'" :1"-;;- 0. (1) '" ~ U> ~ 0. ~ ::T (1) en (1) eo. 5' (1) .... 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" ..... '" v-.z"'~ v,onl' -::1-l"l' iGp"~n ~ '" ;: ~ .... <::> .. ~ ~ o Ul I ~ o . Prepared by: SCLARK Dept.: CD Council Mtg, Date: 11/29/2004 Final Action Needed By: 11/29/2004 ~ "^~ HILLS City of Arden Hills Request tor Council Action W;;w"'" Agenda Item ~!!!i LocallodQinQ tax and Aareement with Minneapolis Metro North CVB Budgeted Amount: $0.00 Actual Amount: Funding Source: ., Council Action Request: Approval of an Ordinance establishing a local lodging tax and an agreement between the City and the Minneapolis Metro North Convention and Visitors Bureau for collection and disbursement of the same. Staff Recommendation: Approval as written Advisory Commission Action: Commission Date Action Not PTRC Supporting Documents (which are attached to this Action Form): . [2J Memo/Letter: Support letter(s) submitted. D Resolution (No, [2J Ordinance (No,351) D Engineering Recommendation: D Attorney Recommendation: [2J Other: Agreement between the City and the Metro North Convention and Visitors Bureau Financial Implications: The City will receive 5% of the proceeds for administrative purpose ($4.000 to $4.500 projected ). In addition. the Bureau will also contribute $2,000 for a community festival. Administrator/Staff Comments: This item has been discussed at two Work Sessions. The Council consensus was to proceed in establishing the tax and that this item was to be placed on the consent agenda. . Page 1 of 1 10"d ltl101 ~~ RECEIVED NOV 24 2004 cITY OF ARDEN HILLS l1/ 1 0/04 City Of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 , Dear City Council Members, On behalf of the Holiday Inn Hotel, I would like to express our supp rt for the 3% lodging tax initiative. I am confident that this measure will e benefi ial for all of us. Thank you in adv!,?ce for all your help. \, \ . Hamid Khanbas l' General Manager 10/10'd HOUDAY INN - ST. PAUL NORT 1201 West Counly Road E. 51. Paul, MN 55112, To'; (651) 63 "4123' Fa : (651) 636-2526 In,;,of''lillll''\l''l,o,,tlY ()UlnM ~",rl ()f"u=orQtAM hv An Afflll t#lo nf I ",I"tl'll n 9CS9 99S [9~ aO) Hl~ON O~13W SldW 91:60 p00c-Pc-OON ~ . . . . . . CONVENTION AND VISITORS BUREAU AGREEMENT THIS AGREEMENT made and entered into this ~ day of 2004 by and between the City of Arden Hills, a Minnesota municipal corporation hcreinafter referred to as "City", and the Minneapolis Metro North Convention and Visitors Bureau, a Minnesota non-profit corporation, hcrcinafter referred to as the "Bureau", WITNESSETH: The City has enacted a tax on lodging with tbe City to fund a convention and visitors bureau in accordance with Minnesota Statutes, Section 469.190. The Bureau has the staff, facility, and experience to carry out the objectives of promoting the City as a tourist and convention center. The City desires the Bureau to provide the services of a convention and visitors burcau on behalf of the City, and the Bureau desires to provide those services. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Tern1. The term of this Agreement shall commence on the 1st day of January, 2005 and continue until terminated by mutual agreement or by one ofthe parties hereto in accordance with the following provisions: a. The City may terminate this Agrcement on the first anniversary of the Agreement provided that the City provides written notice to the Bureau of its intent to terminate no later than Dccember 31, 2005. The notice may be rescinded at any time prior to the first anniversary date. Thereafter, this Agreement may be terminated only by mutual agreement of the parties or in accordance with the provisions of Subsection b of this Scction. Either party may terminate this Agreement by providing writtcn Notice to that effect to the other party, Such termination shall be effective on December 31 of the calendar year following the year in which the notice of termination was given, b. I 2. Services Rendered by Bureau. The Bureau shall furnish the following services: a, Informational services in answering inquiries about the City via mail, computer, telephone and personal contacts, Provide planning, coordinating, and registration assistance to organizations and businesses. Supply support material including, but not limited to, name badges, City maps, typewriters, accommodations list, and information in general. Prepare and present audiovisual presentations to groups to attract visitors to the City. Distribute brochures, maps, and guidcs of the City to potential visitors and meeting planners. Provide representation at trade shows, conventions, and exhibits to attract new visitors to the City. Promote the City as a convention center for Minnesota by regional and statewide advertising ofthe City's hospitality industry and attractions. b. c, d. e. f. g. 3. Charges. Basic services provided pursuant to Paragraph 2 of this Agreement shall be without charge to the person or organization utilizing said services unless authorized by contractual agreement or action of the Bureau Board of Directors. 4. Budget. The Bureau shall submit its annual budget for review by the City Council on or before the first day of October of the year preceding the effective date of the budget. Such budget shall detail specifically the uses to which monies received shall be spent to provide the services described in Paragraph 2 of this Agreement. It is undcrstood between the parties that the actual revenues being generated under Paragraph 5 may vary from the amount anticipated in the budget, For this reason it is agreed that the budget may be modified without prior consent ofthe City Council, providing that any adjustments shall be made by a two-thirds (2/3) vote of the Bureau Board of Directors. Notwithstanding any other languagc to the contrary the Bureau shall not expcnd any sums beyond its revenue. 2 . . . " . 5. Funding. On thc 15th day of each month, the City shall remit to the Bureau, for funding of the Bureau, 95% of the lodging tax payments received by the City, less refunds, in thc preceding month during the term of this Agreement. 6. Verification of Expcnditures, The Bureau will provide the City a copy of the Bureau's monthly financial statements, showing monthly, year to date, and budget figures, properly itemized and verified by the Director of the Bureau. The Administrator and/or Financc Director of the City shall have the right of access to the books and records of the Bureau at any time during normal business hours to audit any item of revenue or expenditure. 7. . . Hold Harmless. Any all employees of the Bureau or any other persons, while engaged in the performance of any service required by the Bureau under this Agreement, shall not be considcred employees of the City, and any or all claims that mayor might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said employees or other pcrsons while engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the Bureau, or its agents or employees or other persons while so engaged in any of the services provided to be rendered herein, shall in no way be the obligation or the responsibility of the City. In connection thcrewith, the Bureau hcreby agrecs to indenmify, save and hold harmless, and defend the City and all of its officers, agents, and employees from any and all claims, demands, actions, or causcs of actions of whatever nature or character arising out of or by reason of the execution or performance of the services provided for in this Agreement. 8. Multiple City Participation, It is contemplated that the Burcau in addition to providing services to the City, will also provide similar services described in Paragraph 2 of this Agreement to other communities and that all cities may be jointly promoted as a unitary convention and visitors bureau. Therefore, it is specifically authorized that funding such joint promotion will be financed pursuant to this Agreement. 9. Discrimination. The Bureau, in providing services hereunder shall comply with the provisions of Minnesota Statute, Section 181.59 as the same may be amended from time to time. The Bureau shall not discriminate against any person or firm in any of its activities pursuant to Minnesota Statute, Section 181.59 which is incorporated into this Agreement as though set forth in its entirety. 3 10, Insurance. The Bureau shall carry insurance to cover its employees and agents while performing services pursuant to this Agreement. Such insurance shall provide comprehensivc general liability and property damage coverage to the Bureau and its employees and agents in such amounts as will equal the applicable limits ofliability to which the City may be held pursuant to state statute as the same may be amended from time to time. The Bureau shall also carry Worker's Compensation as required by Minnesota Statute, Section 176.182 and providc the City with proof of compliance with Section 1 76.182 before commencing to providc services thereunder. II. Laws. The Bureau will comply with all applicable Federal, State and local laws in the performance of its obligations hereunder. 12, Advertisement. All brochures, listings, or advertisements of specific lodging facilities shall include mention of all facilities paying the lodging tax imposed by the City, 13. InteQ:ration. This document is fully integrated, embodying the entire Agreement between the parties. Any amendment to this Agreement shall be in writing and executed in the same manner as the Agreement. IN WITNESS WHEREQF, the parties hereto have executed this Agrcement as of the day and year first above written. CITY OF ARDEN HILLS By: By: MINNEAPOLIS METRO NORTH CONVENTION AND VISITORS BUREAU By: Its: President 4 .; . . . City of Arden I-1il1s Ordinance #351 Establishing a Local Lodging Tax , ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOT A ORDINANCE NO. 351 AN ORDINANCE RELATING TO LOCAL LODGING TAX AND ADDING CHAPTER 380 TO THE ARDEN HILLS CITY CODE. THE ARDEN HILLS CITY COUNCIL ORDAINS THAT CHAPTER 380 IS HEREBY ADDED TO THE ARDEN HILLS MUNICIPAL CODE TO READ AS FOLLOWS: CHAPTER 380 380,01 Definitions: As used in this Chapter, thc following words and terms shall have meanings given to them by this section. A. DIRECTOR. The Finance Director of the City. . B. CITY. The City of Arden Hills C. LODGING. The furnishing for consideration oflodging by a hotel, motel, rooming house, tourist court, or resort, except therc such lodging shall be for a continuous period of thirty (30) days or more to the same lodger. D, OPERA TOR. A pcrson who provides lodging to others, or any officer, agent or employee of such person. E. PERSON. Any individual, corporation, partncrship, association, estate, receiver, trustee, executor, administrator, assignee, syndicate or any other combination of individuals, Whenever the term "person" is used in any provision of this Chapter prescribing and imposing a penalty, the term as applied to a corporation, association, or partnership, shall mean the officers or partners thereof as the case may be. F. RENT. The total considcration valued in money charged for lodging whether paid in money or otherwise, bLLt shall not include any charges for serviccs rendered in connection with furnishing lodging other than the room charge itself. G. LODGER. The person obtaining lodging from an operator. . #351-t . . . City of Arden Hills Ordinance #351 Establishing a Local Lodging Tax 380.02 380,03 380.04 380.05 Imposition of Tax. There is hereby imposed a tax of three percent (3%) on the rent charged by an operator for providing lodging to any person, The tax shall be stated and charged separately and shall be collected by the operalor from the lodger. The tax collected by thc operator shall be a debt owed by the operator to the City and shall be extinguished only by payment to the City. In no case shall the tax imposed by this section upon an operator exceed the amount of tax which the operator authorized and required by this Chapter to collect from a lodger. Collections. Each operator shall collect the tax imposcd by this Chapter at the time rent is paid. The tax collections shall be held in trust by the operator for the City, The amount of tax shall be separatcly stated from the rent charged for the lodging. Exemptions. An exemption shall be granted to any person as to whom or whose occupancy it is beyond the power of the City to tax. No exemplion shall be grantcd exccpt upon a claim thcrefore made at the time the rent is collected and such a claim shall be made in writing under penalty of peljury on forms provided by the City. All such claims shall be forwarded to the City when the returns and collections arc submitted as required by this Chapter. Advertisinl! No Tax. It shall be unlawful for any operator to advertisc or hold out or state to the public or any customer, directly or indirectly, that the tax or any party thereof will be assumed or absorbed by the operator, or that it will not be added to the rent or that, if added, it or any part thereof will be refunded. In computing the tax to be collccted, amounts of tax less than one cent shall be eonsidcred an additional cent #351 - 2 City of Arden Hills 380.06 380.07 Ordinance 11351 Establishing a Local Lodging Tax Payments and Returns. The taxes imposcd by this Chapter shall be paid by the operator to the City not later than twenty five (25) days after the end of the month in which the taxes were collected, At the time of payment the operator shall submit a return upon such forms and containing such information as the City may requirc, The return shall contain the following minimum information: . A. The total amount ofrent collected for lodging during the period covered by the return. B. The amount of tax required to be collected and due for the pcriod, C. The signature of the pcrson filing the return or that of an agent duly authorized in writing, D, The period covered by the return, E. The amount ofuncolleetible rental charges subject to the lodging tax. F. A copy of the Minnesota State Sales and Use Tax Return submitted by the operator for the period covered by the return. The operator may offset against the taxes payable with respect to any reporting period, the amount of taxes imposed by this Chapter previously paid as a result of any transaction the consideration for which became uncollectible during such consideration for which became uncollectible during such rcporting period, but only in proportion to the portion of such consideration which became uncollectible. . Examination of Return, Adiustments, Notices and Demands. The Director may rely upon the Minnesota State Sales and Use Tax Return filed by the operator with the State of Minnesota in determining the accuracy of a return filed under this Chapter. However, the Director shall be authorized to make any investigation or examination of the records and accounts of the person making the return, if the Director reasonably determines that such steps are necessary for determining the correctness of the return. The tax computed on the basis of such examination shall be the tax to be paid, If the tax due is found to be greater than that paid, such cxcess shall be paid to the City within ten (10) days after receipt of a notice thereof, given either personally or sent by registered mail to the addrcss shown on the return, If the tax paid is greater than the tax found to be due, the excess shall be refunded to the person who paid the tax to the City within (10) days after detcrmination of such refund. . #351 - 3 , . . . City of Arden I-1ills 380.08 380.09 Ordinance 11351 Establishing a Local Lodging Tax Refuuds. Any person may apply to thc Director for a refund of taxes paid for a prcscribed period in excess of the amount legally due for that period, provided that no application for refund shall be considered unless filed within one year after such tax was paid, or within one year from the filing of the return, whichever period is the longer. The Director shall examine the claim and make and file written findings thereon denying or allowing the claim in whole or in part and shall mail a notice thereof by registered mail to such person at the address stated upon the return. If such claim is allowed in whole or in part, the Director shall credit the amount of the allowance against any taxes due under this Chapter from the claimant and the balance of said allowance, if any, shall be paid by the Director to the claimant. Failure to File a Return. A. If any operator required by this Chapter to file a return shall fail to do so within the time prescribed, or shall makc, willfully or othcrwisc, an incorrcct, false, or fraudulent return, the operator shall, upon written notice and demand, file such return or corrected return within five (5) days of receipt of such written notice and shall at the same time pay any tax due on the basis thereof. If such person shall fail to file such rcturn or corrected return, the Director shall make a return or corrected return, for such person from such knowledge and information as the Director can obtain, and assess a tax on the basis thereof, which tax, less any payments theretofore made on account of the tax for the taxable period covered by such return shall be paid within five (5) days of the receipt of written notice and dcmand for such payment. Any such return or assessment made by the Director shall be prima facie correct and valid, and such person shall have the burden of establishiDg its incorrectness or invalidity in any action or proceeding in respect thereto. B. If any portion of a tax imposed by this Chapter, including penaltics thercon, is not paid within thirty (30) days after it is required to be paid, the City may institute such legal action as may be necessary to rccover the amount due plus interest, penalties, the costs and disbursements of any action. C. Upon a showing of good cause, the Director may grant an operator one thirty (30) day extension oftime within which to file a return and make paymcnt of taxes as required by this Chapter provided that interest during such period of extension shall be added to the taxes due at the rate often percent (10%) per annum. #351 - 4 City of Arden I-1ills Ordinance #351 Establishing a Local Lodging Tax . 380.1 0 380.11 380.12 380.13 380.14 Penalties. If any tax imposed by this Chapter is not paid within the time herein specified for the payment, or an extension thereof, there shall be added thereto a specific penalty equal to ten percent (10%) of the amount remaining unpaid. The amount of tax not timely paid, together with any penalty providcd by this section, shall bear interest at the rate often percent (10%) per annum from the time such tax should have been paid until it is paid. Any interest and penalty shall be added to the tax and be collected as part thereof. . Administration of Tax. The Director shall administer and enforce the assessment and collection of taxes imposed by this Chapter. The Director shall cause to be prepared blank forms for the returns and other documents required by this Chapter and shall distribute the same throughout thc City and furnish them on application, but failure to receive or secure them shall not relieve any person from any obligation required of him or her under this Chapter. Examination of Records. The Director and those persons acting on behalf of the Director, authorized in writing by the Director, may examine the books, papers and rccords of any operator in order to verify the accuracy of any return made, or if no return was made, to ascertain the tax as provided in this Chapter. Every such operator is directed and required to give to the Director, or such other authorized agent or employee, the mcans, facilities and opportunity for such examinations and investigations as are hereby authorized. . Violations. Any person who shall willfully fail to make a return required by this Chapter; or who shall fail to pay the tax after written demand for payment, or who shall fail to remit the taxes collected or any penalty or intercst imposed by this Chapter, after written demand for such payment, or who shall refuse to permit the City to examine the books, records and papers under his or her control, or who shall willfully make may incomplete, false or fraudulent return shall be guilty of a misdemeanor. Use of Proceeds. Ninety- fivc percent (95 %) of the proceeds obtained from the collection of taxes pursuant to this Chaptcr shall be used in accordance with Minnesota Statutes 469.190, as the same may be amended from time to time, to fund a local convention or tourism bureau for the purpose of marketing and promoting the City as a tourist or convention center. . #35 t - 5 I . . . City of Arden I-1ills 380.15 Ordinance #351 Establishing a Local Lodging Tax Appeals. A. Any operator aggrieved by a notice, order or determination made by the Director under this Chapter may file a petition for review of such notice, order or determination detailing the operator's reasons for contesting the notice, order or determination. The petition shall contain the name ofthc pctitioner, the petitioner's address and the location ofthe lodging subject to lhe order, notice or determination. B. The petition for review shall be filed with the City within ten (10) days after the notice, order or determination for which review is sought has been mailed or served upon the person requesting review, C. Upon receipt ofthe petition, the City Manager, or the Manager's designee, shall set a date for a hearing and give the petitioner at least five (5) days prior written notice of the date, time and place of the hearing, D. At the hearing, thc petitioner shall be given an opportunity to show cause why the notice, order or determination should be modified or withdrawn, The petitioner maybc reprcsent by counsel of petitioner's choosing at petitioner's own expense. E, The hearing shall be conducted by the City Administrator, or the Administrator's designee, provided only that the person conducting the hearing shall not have participated in the drafting of the order, noticc or determination for which review is sought. F. The person conducting the hcaring shall make written findings of fact and conclusion bascd upon the applicable sections of this Chapter and evidence presented, The person conducting the hearing may affirm, reverse or modify the notice, order or determination made by the Director. G. Any decision rendered by the City Administrator, or the Administrator's designcc, pursuant to this subdivision may be appealed to the City Council. A petitioner seeking to appeal the decision must file a written notice of appeal with the City within ten (10) days after the decision has been mailed to the petitioner. The matter will thereupon be placcd on the Council agenda as soon as it is practical. The Council shall then review thc findings of fact and conclusions whether they are correct. Upon a dctermination by the Council that the findings and conclusions are incorrect, the CouDcil may modify, reverse or affirm the decision of the City Administrator, or the Administrator's designee, upon the same standards as set forth in Subparagraph F. #351 - 6 City of Arden I-1ills Ordinance #351 Establishing a Local Lodging Tax Effective Date. This ordinance shall be in full force and effective from the day of 2004, Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, City Administrator #351 - 7 \ . . . . ~ ---A~HILLS City ot Arden Hills Request for Council Action Prepared by: PH Dept.: Com. ev. Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 Agenda Item l!!1 Resolution 04-59: Application for 2005 Recvclin~ SCORE Grant Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: 0 Council Action Request: Consider the attached resolution 04-59 authorizing the City Administrator to apply for the 2005 Recycling SCORE Grant funds. Staff Recommendation: Adopt resolution 04-59 authorizing the City Administrator to apply for the 2005 Recycling SCORE Grant funds. Advisory Commission Action: Commission Date Action Planni~g PTRC __.mm'.'.___________ Not Not Not Supporting Documents (which are attached to this Action Form): . D Memo/Letter: . [8] Resolution (No. 04-59) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: The City of Arden Hills is eligible to apply for $18,082.00 in SCORE Recycling Grant funds to help fund the City's recycling program. Administrator/Staff Comments: Page 1 of 1 ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 04-59 RESOLUTION AUTHORIZING APPLICATION FOR RECYCLING SCQRE GRANT FUNDS FOR 2005 WHEREAS, the City of Arden Hills is eligible to apply for $18,082.00 in SCORE recycling grant funds; and WHEREAS, such funds would assist in continuing and improving the City's recycling program for the year 2005. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minncsota: That the City Administrator be authorized to apply for such grant funds for the year 2005. . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 29th DAY OF NQVEMBER, 2004. ATTEST: BEVERLY APLIKOWSKl, MAYOR MICHELLE WOLFE, CITY ADMINISTRATOR . , .-- Prepared by: MW-SJ Dept.: Admin Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 ~ ~~HILLS City of Arden Hills Request fOI" Coullcil.1'~ction I Agenda Item 6.A. Motion to Approve the 2005 City Council/City Staff Retreat Facilitator Budgeted Amount: 0 Actual Amount: 0 Funding Source: 0 Council Action Request: Motion to Approvc the 2005 City Council/City Staff Retreat Facilitator Staff Recommendation: City staff is requesting City Council's feedback regarding the selection of retreat facilitator for the 2005 retreat. Advisory Commission Action: Commission Date Action Planning PTRC Not Applicable Not Applicable Not applicable Supporting Documents (which are attached to this Action Form): . ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: ~Other: . Copy of the 2005 City Council/City Staff Retreat Proposals . Financial Breakdown of the Three Retreat Proposals Financial Implications: Administrator/Staff Comments: Motion to approve a 2005 Retreat Facilitator . Page 1 of 1 , \ ~ ~~HILLS MEMORANDUM . DATE: November 29,2004 Agenda Item 6.A. TO: Honorable Mayor and City Council Members FROM: Michelle A. Wolfe, City Administrator Schawn P. Johnson, Assistant to the City AdministratorSq:S' SUBJECT: 2005 City Council/City Staff Retreat Facilitator ENCLOSURES: Copy of the Thrce Retreat Proposals Cost Breakdown of the Three Retreat Proposals Background City staff recently contacted a number of ncighboring communities to compile a list of potenliaI retreat facilitators for the 2005 City Council/City Staff Retreat. After reviewing the list of potential retreat facilitators, City staff contacted the following facilitators and requcsted that thcy submit a bid proposal to the City for thc January 2005 retrcat; . 1. Barbara Slrandell, What Works, Inc.; 2, James Prosser, Ehlers & Associates; 3, Carl Neu, Neu & Company, For your review, City staff has enclosed a copy of the three proposals and a cost breakdown of the three proposals, City staff is requesting the City Council's input regarding the selection of a facilitator for the 2005 retreat. City staff is currently in the process of checking the background rcferences on the threc candidates, Recommendation Staff is requesting City Council iDput regarding the selection of a retreat facilitator. \\EaJ1h\Admin\Assistant City Administrator\!v1emo's and Letters\2004\2005 Retreat Facilitator.DOC . '. 2005 Retreat Facilitators . Company's Name Retreat Proposal Cost Other Information What Work's Inc. ----------- Barbara Strande II : Cost Estimate-$4,115.00 ------ Cost Breakdown 9,5 hours= $1.615,00 ---------------- PrElparation and Delivery of __-.1.__ Retreat Services-$2,500,OO ,__--,_' Cost Estimate= $4,2-'J,O.00 ____--'__"24 Hours of Strategic PI",,-ninlJ : Cost Breakdo\Nn ____ __ jSlep 1-Preplanning Phase :s hOLJri; $1,400,00 ----'~ Step2:pianni'ng Session , 8 hours- $1,400.00 _, Step }-F'~an_<3I1d_Report _,F'.':Elp-"ration 4 hours- $700,00 Step 4--Meet wittl...M,ln,ag"rnent Team and Elected Officials to n _,_" __ _Review Progress-"Ild Adjust __n'_ __,~_ ___Strategies____,,___ 4 hours= $700.00 . Cost Estimate= $4,000.00 , 'Plus Reimbursement for , ParticipantMatElrials.,Cleric;al Charges. and Post Workshop ,___ Report. Also. additional.ElXpenses for travel and lodging. Cost Estimate Includes: 'The works=h()!'_fees include ___..!"'eparation f"'...and.cClnducting _t~e workshop. plus writingthe pO.';I.v;o!ksho P."'-PClI1.c _ . \IEarth\AdminlAssistant City AdministratorlRetreatl2005 Retreat Facilitators Barbara F<. Strande/J What WOrkS tnG, 753 Ashland Avenue;Sf Paul, MN 55104 bkstrandell@msn,com 651.298,9898 . Arden lIills City COllncilfStaff Retreat 2005 Approach: Use input from both staff and council membcrs regarding retreat topics/agenda items. This input would be garnered using an email survey, The survey questious would be developed through consultation with city officials. Survey responses will be held in confidence, but compiled to determine final agenda for thc all-day retreat (or two half days). Steps: ], Meet with city officials (city manager and any other elected or staff persons deemed necessary by city manager) to outline objectives of retreat and identify questions for pre-retreat survey. ].5 hrs. 2, Develop survey tool and send to participants. 1,0 hr. 3. Compile and analyze survey responses. 3,0 hrs. . 4. Meet with city officials to draft meeting agenda 2,0 hrs, 5. Prcpare materials for retreat. 6, Facilitate retreat. Fee Fee 7. Prepare report, 2.0 hrs. Cost Estimate: 1. Hours:Total~9.5@$170~$1,615 2. Preparation for and delivery of Retreat: Standard fee ~ $2,500 3. Total estimate = $4,115 Submitted by: Barbara Strandell What Works, Inc. November] 4,2004 . , . . . ., EHLERS & ASSOCIATES INC November 9, 2004 Michelle Wolfe City Administrator 1245 West Highway 96 Arden Hills, MN 55112 RE: Proposal for Strategic Planning Services for the City of Arden Hills, MN DcarMs, Wolfe, Thank you for the opportunity to respond to your request for a proposal for Strategic Plmming Services ("RFP") for the City of Arden Hills, Minnesota. Every community has goals and plans. Achieving the Vision of Arden Hills to create "A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play" requires a good plan. Preparing a plan that is both focused on key elements to continued community success and manageable from a time (both stall and elected officials) and funding perspcctive is critical to '\lccess, Ehlers' strategic planning services help your community to prcpare a practical, realistic plan, To accomplish that Ehlers Strategic Planning Services focus on the following basic elements: . Helping your community identify the major challenges to continued community success Establishing a framework for a strategic planning process that will permit key officials to shape a practical, achievable plan within a one-two day time pcriod Create a strategic plan document with tactics, assignments, resource and time requirements for a manageable set of goals Preparation of a manageable follow-up plan to assure plan implementation . . . Provided is' '111 outline of the scope and costs involved, 7i Step Scooe Est. Time/Cost Step One - . Review printed documcnts provided by City staff Preplanning . Meet with Executive Team to review community Phase and planning isslles. 8 Hours/$1,400 . Teleohone interview with elected officials , Step Two - . Facilitate strategic planning session with c Iccted Planning Session officials and executive staff 8 Hours/$l ,400 Step Three- . Prepare written summary of Strategic Planning Plan and Report Session I Preparation . Prepare Implementation Plan for selected goals 4 Hours/$700 Step Four- . Meet with Executive Team and elected officials to Follow up Status review progress and adjust strategies 4 Hours/$700 Review Total Hours/Cost 24 Hours/$4,200 The services will be provided by Jim Prosser and Dave Callister of Ehlers & Associates, Inc. Sincerely, EHLERS & ASSOCIATES, INe. ~~' Jim ProsserCIPF A Executive Vice-President . . . . . . . Jim Prosser, CIPFA <./ J1 ;1 '1 "" 2~ EXPERIENCE . Over 25 years city management experience m cities in Illinois and Minnesota. . Coordinatcd over 25 major development and redevelopment projects including mixed use, residential and commercial with an aggregate value in excess of $500 million, . Assisted in the development of nationally recognized housing reinvestment programs. . Coordinated planning, financing, design and implementation of major public facilities and improvements_ . Assisted in the dcvelopment of a variety of multi-jurisdictional local government services including: Housing, human service planning, insurance (health and liability) and economic development. SPECIAL EXPERTISE . Facilitating community visioning and strategic planning programs. . Fiscal impact analysis, including evaluation of development proposals, analysis of impact fees. . Redevelopment project management, including coordination of planning, public involvement, developer recruitment, financing options, financial analysis, project budget, communications and property acquisition and relocation. . Implementation and coordination of public participation processes to gain support for community initiatives. . Implementation of economic development and redevelopment strategies_ . Financial planning including development of Key Financial Strategies for operating and capital budgets, . Housing rehabilitation and community revitalization programs for single and multiple family housing, PROFESSIONAL MEMBERSHIPS . International City/County Management Association (ICMA) . Minnesota City Management Association . Illinois City Management Association . National Association oflndependent Public Financial Advisors Johnson. Schawn :~) Full Name: Last Name: First Name: Business: E-mail: E-mail Display As: n ~ James Prosser Prosser James . (651) 697-8503 jp@ehlers-inc.com James Prosser Up@ehlers-inc.com) ii~ t<, ~~ . . .II~II (9 COMPANY November 3, 2004 Mr. Schawn JohnsoD Assistant to the City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Email: schawnJohnson(@ci.arden-hills.llli1.us . Dear Mr. Johnson: Attached is the proposed list of objectives and an agenda for a two-day leadership workshop, retreat, as requested in your e-mail message to mc on October 27. The specific and final objectives and ageDda will, of course, be defined to meet the desires of City Council and the City Administrator. Requirements for the workshop are: . a comfortable meeting room, preferably not in a municipal facility, in which the participants have the space needed to interact with each other. . a U-shaped table big enough to accommodate the number of attendees. . 2-3 smaller "break-out" tables. . a smaller table at the front of the room for my materials and an overhead projector. . overhead (transparency) projector with spare bulb. . . I arge screen, . two firm-backed stands with large flip chart pads, . a variety of markers (about 24, a mixture of colors). . masking tape. . a constant supply of beverages and light snacks, Fces for the workshop are $4,000.00 plus reimbursement for participant materials, clerical charges to generate participant materials and a detailed post-workshop report, and travel/lodging expenscs. The workshop fees include preparation for and conducting thc workshop, plus writing the post-workshop report. Currently, available Friday-Saturday dates are January 14-15, February 18-19, and March 4-5. I offer the following persons as references: 1. Jim Miller, Executive Director League of Minnesota Cities 651-281-1205 2. Jim Muldcr, Executive Director Association of Minnesota Counties 651-224-3344 3, Tom Hedges, City Administrator City of Eagan, MN 651-675-5000 4. Elizabeth Kautz, Mayor City ofBurnsville, MN 952-895-4400 5, Michael McCauley, City Manager City of Brooklyn Center, MN 763-569-3309 6. Heidi Nelson, Assistant City Administrator City of Ramsey, MN 763-427-1410 7. Jack Haugen, Mayor Frank Boyles, City Manager City of Prior Lake, MN 952-447-4230 2 . . . . . . Please call or e-mail me if you have questions or require additional information, Also, one can obtain additional information about me and the programs and services I offer from my website: www.carlneu.com. Thank you for the opportunity to submit this proposal. Sincerely, {!~ Carl H. Neu, Jr. CHN/sw Enclosures: Workshop Objectives and Agenda Vita - Carl Neu 3 ~ -"1'\~HILLS City of Arden Hills Request for COlmcll Action . Prepared by: MW Dept.: Admin Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 Agenda ltem6t.a..... )(:,f';...,:..... labor Contract with O&M EmDlovees Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Approve the proposed tenative agreement with IUOE local 49 for a three year bargaining unit agreement (2005-2007). Staff Recommendation: Staff recommends approval of the tenative agreement with IUOE local 19. Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): . ISJ Memo/letter: Memo dated November 22. 2004 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: I:8J Other: Bargaining Unit Agreement Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~HILLS . MEMORANDUM DATE: November 22, 2004 AGENDA ITEM: 69 TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator SUBJECT: Approval of Bargaining Unit Agreement with Local No. 49 Attached is the tentative agreement that was approved by the O&M Bargaining Unit today. This is unchanged from what was reviewed and discussed at the most recent closed session. This was a short and productive negotiations process. The contract includes language in four areas: . Group Insurance · Unused Sick Leave Bank Pay . Wages/License Pay . Central Pension ... .' . ACTION REQUIRED: By motion approve the proposed tentative agreement with ruDE Local 49 for a three year bargaining unit agreement (2005-2007). Attachment MW 1IEarth'tAdmin\Human Resources\BARG UN/TiUnion12004\11-22-04 Approval of BU Agreement.doc . ~ . Prepared by: ~ ~HILLS City ot Arden Hills Request for Council Action Murtuza Siddiqui "'-'$ Dept.: Finance Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 .~;"\t*ll'.tj Agenda Item"' ,", __' ~= Vendor Selection - Credit Card ProcessinQ Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Select Certegy Card Services as its Credit Card processing vendor. Staff Recommendation: Staff recommends that the Council enter into a one year contract, with an option to renew. with Certegy Cards Services as its vendor to process credit card transactions. Advisory Commission Action: Action I ,f\jgt/:,ppllc"ble -j Not AppllcabIEl____ i Notapplicable,................==:J Commission . F'la~~i~g PTRC Date Supporting Documents (which are attached to this Action Form): . ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Processing charges are estimated to be In the range of $12,500 to $16.500. depending upon the volume of transactions. Funds have been included In the Proposed 2005 Budget. Administrator/Staff Comments: . Page 1 of 2 ~ 2- /],\~HILLS MEMORANDUM . DATE: November 22, 2004 Agendaltem 7.A TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer "'\1.( SUBJECT: Credit Card Acceptance - Vendor (Processor) Selection BACKGROUND: Currently, the City of Arden Hills does not accept credit card payments for its services. Services that can be paid by credit card include permit fees, licenses, utility payments, fines, sports recreation registration, etc, Over the past year, the City has received a number of inquiries from . the residents and contractors encouraging us to accept credit card payments. Credit cards are accepted by most cities in the metro area, but the type of services they accept payments for vary from city to city. There are two methods of accepting credit card payments. The first method is the Over the Counter method where a card is either swiped through a credit card machine or the information is manually inputted when it is provided over the telephone or through some other means. The second method of accepting credit card is on-line. The first method as outlined above is fairly straight forward to implement. There is a one time set up fee of approximately $600. However, there is an on-going per transaction fee associated with the usage. Each time a credit card payment IS accepted, a service fee is charged by the credit card company. This charge will vary anywhere between 1.8 and 2.5 percent of the charged amount depending upon the type of entry, Lower charges are applied if a card is physically swiped through the machine as opposed to manually inputting the card number, The credit card company charges a higher fee for manual input due to risk factors. There is a minimum monthly usage fee of$25. Staff estimates that initially 15 to 20 percent of the revenue normally received by checks will be through credit cards. Based on this estimated percentage, the City may collect $500,000 to $660,000 at an annual cost of$12,500 to $16,500 to the City. Visa and MasterCard agreements prohibit charging a credit card customer a fee for using the . credit card, therefore, the service fee charged by the credit card company cannot be passed on to . . . Memo Credit Card Acceptance - vendor selection 2 the user as such. As a result of this rule, or as a courtesy, cities contacted do not charge a fee to the users of the credit card. This rule does not apply to transactions conducted over the internet. At the April's Work Session, the Council discussed the acceptance issue and was in favor of accepting the credit cards, At this meeting, Council directed staff to engage in conversation with service providers and requested staff to budget adequate funds in 2005 Budget to cover the servicing costs. A determination was made to implement the credit card acceptance procedure in January 2005. DISCUSSION: Since April, staff had engaged in conversation with three vendors (service providers) and reviewed their pricing structurc. Staff had engaged in conversation with US Bank, Anchor Bank, and Certegy Card Services. The pricing structurc for all institutions was within an acceptable range, with Certegy being the lowest with a local representative. Certegy, formerly known as Equifax Card Solutions, has been in the transaction processing business for over 25 years serving both merchants and financial institutions. By contracting with Certegy, the City will be going directly to the source. Most service providers require a three year contract or a commitment. Staff is not comfortable with a long-term commitment with a vendor for a scrvice that is new to the City. Certegy is willing to enter into a one year contract with a renewal option. Certegy's services will also allow us to accept debit cards that bear a Visa or MasterCard logos. These are known as "off-line" cards that do not require a PIN number. Service charges for debit cards are lower than the credit card charges. RECOMMENDED ACTION: Staff recommends lhat the Council authOlize staff to enter into a contract with Certegy Card Services for the processing of the City's credit card transactions for a term of one year, with an option to renew. ~ . ~ ~HILLS City of Arden Hills Request for Council Action # , Prepared by: MO/SJ Dept.: ADMIN Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 Agenda Item~illl ~.S City Hall Meetina Room Rental Policv Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Approve the proposed City Hall Meeting Room Rental Policy and Fees. Staff Recommendation: Staff recommends approval of the proposed City Hall Meeting Room Rental Policy and Fees, Advisory Commission Action: Commission Planning PTRC Date Actio n Applicable Not applicable Supporting Documents (which are attached to this Action Form): . [2] Memo/Letter: o Resolution (No, ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: [2] Other: Application Form and Policies Financial Implications: Administrator/Staff Comments: . Page 1 of 2 ~ \ . ~ ~~HILLS MEMORANDUM . DATE: November 29,2004 Agenda Item: 7B TO: Mayor and City CounciJ Michelle Wolfe ~ City Administrator FROM: Michelle Olson - Recreation Program Supervisor --tJ1fD Schawn Johnson - Assistant to the City Administrat06x6' SUBJECT: Meeting Room Policy ENCLOSURES: City Hall Meeting Room Rental Application Form Backl!round At its November 15th work session, the City Council reviewed a draft of the City Hall Meeting Room Rental Policy Application Form. At this meeting, staff was asked to make a few changes . and recommend appropriate meeting room rental fees. Based on our discussions at the work session, the following changes were made: I. Staff eliminated the reservation restrictions that prevented groups from reserving meeting rooms for an extended period oftime. Groups will now be able to reserve a room for one year. Included in the policy is a statement that reads that if a conflict arises due to city business, the city will attempt to give the applicant a one month notice of meeting cancellation and a written justification. 2. Staff included a cancellation statement and weather policy, 3. Adjusted the fees to help cover the staffinglbuilding costs. Staff recommends the following fees: Resident! Non-Profit Community :&ro:~ Room $50 Small Conference ~.s Room Previous $10 * Daytime usage will be continue to be offered free of charge. Resident! Profit !l!'!l{j ,~f!ib,[l $60 .il~iil i~''''''''" $15 Non-Resident! Non-Profit ~lm $100 ",51.'0.. ~~ $25 Non-Resident! Profit $120 !Ii"'''' ilf~1:f $30 Staff will reevaluate the policy and user fees after one year. Attached, please find that application form with the relatcd policy fees on the back. . \\EarthIPR&PWlRecreationIMEMOSlMeeting Room Rental Form Approval MEMO 11 04.DOC . . Memo to Michelle Wolfe Celebrating Arden I-1ills Page 2 . Also decided at the last work session was how the building would be staffed for meetings, The following is the order in which meetings will be staffed: 1. Seasonal Staff provided by the Recreation Program Supervisor. 2, Volunteer from the full time city hall staff. 3. Operations and Maintcnance on call staff member. Recommendation Staff rccommends approval of the proposed City Hall Meeting Room Rental Policy and fees. . . ~ ~JIILLS CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Phone: 651.634,5120 Fax: 651.634,5137 Today's Date . t Room Requested CITY HALL MEETING ROOM RENTAL APP Please call 651.634.5120 ORGANIZATION E UlPMENT ,dj;: Number ofTaBl Name/Organization Contact Person Phone L) Street Address City, State, zn' Email Address Nature of Event $10 $100 staff approval.) Arrival Time Completion Time Estimated Attendance Small Conf. Rm. (8 max) no charge no charge no charge $25 $30 $40 $50 3, 4, 5, 6. 7. 8. ills government groups nt non-profit organization tsident for-profit organization Non-resident, non-profit organization Non-resident, for-profit organization By signing this and agree to all po City Hall including all All fees mnst be paid by cash or check. NO CREDIT CARDS ACCEPTED. DETATI" ROOM SET-UP/ROOM REOUESTED Applicant Signature __ Date Staff Signature Date Comm. Rm. ~ no ch'W no charge no charge $60 $70 $100 $130 Office Use Only Meeting Room Fee Amount oj Deposit/Fee Received Other Charges Building Inspection Sign Off: o Deposit may be returned o Check/Receipt # 0$100.00 Deposit o Check/Receipt '# o Deposit ($ of this portion thereof) should not be returned for the following reason(s): Copies. o Operations & Maintenance OAdministration o Recreation . , CITY HALL MEETING ROOM RENTAL AND RELATED FEES POLICY Effective November 29, 2004 ~eservalions . Any group or individual must complete a room use application and pay thc applicable fees in advancc. The room is not considered rcscrved until all fees are paid and all forms arc signcd, o Mecting rooms can be reserved for up to onc year. Aftcr onc year, the applicant must reapply. The City of Arden Hills rcscrvcs the right to canccl a reservation at any time due to City sponsorcd building activitics. Thc City will do its bcst to give a one month notice of such changcs whcnevcr possible, Other Poliev Considerations . All groups or individuals nccd to bc properly insurcd or provide proof of pro pcI' insurancc, or bc willing to sign a use waiver form. . All groups or individuals will use the front door acccss only, . Scheduling of a room aftcr rcgular City hall hours is contingcnt upon thc presence of a City employee scheduled to stafI the building. In the event staffing is Dot available. a City reserves the right to deny application for use of ., Hall facilities, o Any group or individual requesting tables and chairs needs to indicate so on application form, and is responsible for their own set up and clean up. Room must be returned to the original condition. If the room is not returned to its original condition, and City staff must clean the room, the $100,00 damage deposit will be forfeited. o Any group using the facility must be under competent adult supervision. Individuals under 18 years of age must have one adult present for every ten people using the conference room. All groups of people that are under the age of 18 must be accompanied by a supervisor when using the rest rooms or vending machines at City Hall. o The organization or user group shall assume full responsibility for the group's conduct and for any damage to the building or equipment. The City reserves thc right to assign supervisory staff or maintenance personnel at an additional cost to thc user if it is decmed necessary, Any damage to facilities or equipment must be reported immcdiately to City staff. Groups are askcd to keep noise to a minimum during City Hall hours. 0" of equipment belonging to an organization must be Woved at the time an application is made to reserve the room. Any equipment must be removed immediately after the mceting or activity. No decorations or altcrations to the room are allowed. NO TAPE ON WALLS. . Rooms and areas must be cleaned and left in an orderly condition. If additional effort beyond our normal cleaning is required, a fee for personnel costs associated with the clcaning could be added, o Fund raising activities, gambling, alcoholic beverages, and smoking, arc strictly prohibited. o Food and non-alcoholic beverages must be approved by the facility. No beverage or food containing red dye will be approved for use. Kitchen use is limited and mav be available upon special request. o Users of the mceting rooms are asked to remember, when using the facility, to be considerate of other meeting and business that may be occurring and to conduct themselves in a professional and respectful manner. . Violation of these policies may result in the denial of future use of thc meeting rooms, o Damage deposit will bc rcfunded within 30 days upon approval by staff . The City Administrator is authorized to act in any case that is not covered by the rules and regulations of the City Hall meeting room policy. o Groups may cancel up until to 48 hours before a scheduled reservation, In case of severe weather, a 12 hour notice is required, If the City does not receive proper notification, the applicant's user fees will not be refunded. The damage deposit will be retumed, Liabilitv The group, individual or organization using the conference room/community room shall agree to compensate the City of Arden Hills for all damages to facilities, equipment or other property owned by the City and to assume all liability for any personal injuries, including death caused by participants in the scheduled events. The permit holder will be responsible for reimbursement of damage, including those in excess of the deposit. Applicant Signature Date ,.. . Prepared by: MW Dept.: Admin Council Mtg. Date: 11/29/2004 Final Action Needed By: 11/29/2004 ~ ~HILLS City of Arden Hills Reqnest for Comlcil Action J Agenda Item ~\l\;: County Road E Sidewalk Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Two actions requested: 1 )Indicate whether to build the sidewalk on the north or south side of the bridge and authorize staff to notify MnDOT of that decision. 2) Determine whether or not to proceed with the construction of the sidewalk west of the bridge (on the same side as determined under #1 above) and authorize staff to proceed with plans and funding application process. Staff Recommendation: Advisory Commission Action: Commission Date Action Planning PTRC Not . Supporting Documents (which are attached to this Action Form): CSJ Memo/Letter: Memo dated November 22. 2004 D Resolution (No, ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: CSJ Other: Emails from residents Financial Implications: Administrator/Staff Comments: . Page 1 of 1 "-. ~ ~HILLS \ . MEMQRANDUM DATE: TO: FRQM: SUBJECT: November 22,2004 AGENDA ITEM: 7C Mayor and City Council I~ .1. l~ Michelle Wolfe, City Administrator w.v""- County Road E Bridge Enhancement and Sidewalk Project The City Council has had multiple meetings and discussions regarding the County Road E Bridge Enhancement and Sidewalk Project. This has included neighborhood meetings, work sessions, and Council meetings. It is now necessary to make a decision regarding the construction of the sidewalk on the bridge. This is decision is needed so that we can provide that information to MnDOT as part of our application for Cooperative Agreement Program funding. Specifically, the. City Council needs to decide on which side of the bridge to construct the . sidewalk (north Or south). Then, the City Council may also choose to determine whether or not to proceed with cpnstruction of a sidewalk west of the bridge to Old Snelling, At the N ovember:l5 Work Session, Council was presented with additional information regarding the project, including: 1, Accident data from Ramsey County Sheriffs Department 2. Traffic Engineering Review by URS 3. Pros and Cons of North Side vs, South side by URS 4. Traffic Engineering comments from Ramsey County After discussiontegarding this information, it was noted that the item would be placed on the November 29 agenda for action. Council indicated that no additional information was needed. A letter has been 'sent notifying the neighborhood about this meeting. We have received some e- mails and messages from residents with their comments. We will forward those to you. In discussions with the traffic engineers regarding safety, they indicated that basically it would be safer to not have pedestrians cross at the freeway ramps. The degree of increased safety, however, may be'marginal to significant, depending on other information that we really do not have, such as number of pedestrians and final destinations. ACTIONS REQUIRED 1. By motiop., indicate whether to build the sidewalk on the north or south side of the bridge . and authorize staff to notify MnDOT of that decision, 1 I . . . Page 2 of2 2. By motion, determine whether or not to proceed with the construction of the sidewalk west of the bridge (on the same side as detennined under #1 above). Authorize staff to proceed with plans and the funding application process, MW 1\\EarthUdmin'tCify AdministratorIMemo\20041,/ ]-15-04 Work Session C.R. E.docc ~ \ Silseth, Pang From: Sent: To: Subject: Moore, Tom Monday. November 22. 2004 4:43 PM Silseth, Pang FW: Project to build sidewalk over Snelling along County Rd E . For the Council Packet Thomas J, Moore Operations and Maintenance Director City of Arden Hills Phone: 651634-5133 Fax 651-634-5137 Websile: www.cLarden-hills.mn.us -----Original Message----- From: David_Kemp@cameco.com [mailto:David_Kemp@cameco,com] Sent Monday, November 22, 2004 3:55 PM To: tom,moore@cLarden-hills.mn,us Subject: Project to build sidewalk over Snelling along County Rd E Mr. Thomas J. Moore Director of Operalions & Maintenance City of Arden Hills . Dear Mr. Moore: Thank you for your letter daled November 19, 2004 inviling me to attend the City Council discussion scheduled for November 29th, Unfortunately, I have a previous commitment for that night and will be unable to attend. Pursuant to my e-mail to you last April, I would again like 10 express my full support of the proposed project to build a sidewalk and trail along the south or north side of County Road E. Just looking at the street, however, it would seem that the south side would be the most economical option. I reside in a neighborhood immediately northwest of the Counly Road E bridge over Snelling, As you may know, our neighborhood has ils share of kids - from the very young through the leen years. Many kids in our neighborhood make the short but dangerous trip across the bridge everyday to reach businesses on the other side of Snelling. Our next door neighbor son, as an example, works at Mr. Movies and has to walk on busy County Road E 10 commute to work. Similarly, another neighbor's son works at McDonalds and has to make the same trip. Both make the walk in the dark after work is finished, and when traffic is pretty heavy from customers leaving the Pot of Gold bingo house nearby. Building the sidewalk/trial along the Snelling bridge is first and foremost an matter of safety. Its construction will provide our area children with a safe way to cross Snelling everyday. I appreciate the opportunity to express my views. . Very best regards, David Kemp &8 Arden Oaks Court ~en Hills, MN 55112 (Work) 952 942-2469 (Home) 651-636-9599 . . Silseth, Pang From: Sent: To: Subject: Moore. Tom Monday. November 22. 20044:44 PM Silseth, Pang FW: CR E . Council Packet Thomas J. Moore Operations and Maintenance Director City of Arden Hills Phone: 651 634-5133 Fax 651-634-5137 Website: www.ci.arden-hills.mn.us -----Orlginal Message----- From: Wolfe, Michelle Sent: Monday, November 22, 2004 1: 12 PM To: Moore, Tom Cc: 'Greg_Brown@URSCorp.com' Subject: CR E I had a call from a resident (she called re: the library task force), but she also wanted to add her thoughts re: the County Road E project (she received our letter.) She walks CR E a lot. She believes the north side makes sense from a safety standpoint. but feels some yards are really small and understands it costs more. Here main concern on the south side is the freeway entrances. She suggests that if it goes on the south side that there be "No Turn on Right" signs put up at various locations to assist with pedestrian safety, Also - for those turning left the light currently has an arrow and then allows turn on green with yield, She suggests no longer allowing left turns other than with the arrow. . She also noted that It is hard to make the left turn coming of Snelling and try to turn left on CR E, She requested perhaps the county could take a look at that. Afraid someone will get broadsided. Michelle Wotfe, City Administrator City of Arden Hills Phone: 651-634-5127 Fax: 651-634-5137 Cell: 612-716-3295 www.ci.arden-hills.mn.us . Page 1 ofl Silseth, Pang -: Moore. Tom Monday, November 22,20044:44 PM To: Silseth, Pang Subject: FW: County Road E Project! Council Packet Thomas J, Moore Operations and Maintenance Director City of Arden Hills Phone: 651 634-5133 Fax 651-634-5137 Website: 'i>IWW.ci.arden-hills.rnn.us -----Original Message----- From: Charlie St.sauver [mailto:cstsauver@netzero.com] Sent: Sunday, November 21, 2004 8:30 PM To: Tom Moore Subject: County Road E Project! Hello Tom! Thank you for fixing the shut off valve for the fire hydrant on the cul-de-sac at the end of Siems CI. next to our driveway! Your people did a very excellent job and did not disturb the cable wires in the area! Thanks for the quick service before winter arrives I I would like the sidewalk on the south side of County Road E. This as you indicated would be the least expensive and still provide th.ty needed. It would also join the trail access to the south of County Road E on the east side of Hamlin to the ice rink. and Li Park, As long as there are good cross-walks across the access roads on and off to Hamlin from County Road E, I feel th st expensive option would be besl. I appreciate your efforts to obtain as much input as you can. Sincerely. Charles and Sylvia SI.Sauver 3435 Siems Ct. Arden Hills 651-635-0762 . 11/24/2004 Message Page] ot'l Silseth, Pang From: Moore. Tom Sent: Tuesday. November 23, 2004 9:20 AM To: Silseth, Pang Subject: FW: County Road E Project . Thomas J. Moore Operations and Maintenance Director City of Arden Hills Phone: 651 634-5133 Fax 651-634-5137 Website: www.ci.arden-hills.mn_.us -----Original Message----- From: Steven J. Johnson [mailto:sjohnson@lindquist.com] Sent: Tuesday, November 23, 20048:37 AM To: Tom.moore@cLarden-hills.mn.us Subject: County Road E Project Mr. Moore. I live at 1397 Arden Oaks Drive, I frequently walk along County Road E between Freeway and Lindey Parks. and I occasionally walk over the Snelling Avenue bridge (I generally have my cars serviced at Brausens and walk back and forth), The Snelling Avenue bridge is a very hazardous pedestrian crossing, particularly in winter, when snow often narrows the roadway and blocks the side areas, A sidewalk wouid be a welcome addition. Ideally, sidewalks should extend on both sides of the bridge and County Road E, as both sides are used by pedestrians. Since that is not an option, I would favor the north side, for three reasons: . There is a fair amount of Bethel College student traffic. which seems to mainly go to McDonalds, and perhaps Flahertys. Bethel is north of County Road E and these businesses are all north of County Road E, My experience is that college kids tend to take the shortest distance between two points and ignore a safer alternative that involves going out of their way. . Routing pedestrians along the north side would avoid crossing the ramps from Snelling Avenue on the west side of the bridge. Vehicles are turning into and out of these ramps from both directions, and would be crossing the pedestrian walkway; drivers often do not notice pedestrians as they are watching cross traffic. . I have observed little if any pedestrian traffic to the rinks at Freeway Park. Most visitors drive in to the lot, which would mean driving across the sidewalk. Walkers from the neighborhood south of County Road E may have access through Freeway Park, rather than walking along County Road E. I can understand the arguments in favor of locating the sidewalk on the south side of County Road E. particularly the lower cost. If the Council finds those compelling, that would be fine; a sidewalk on either side of the road would be a big improvement upon the current situation, Steve Johnson 1397 Arden Oaks Drive Arden Hills, MN 55112 . 11/24/2004