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Home My WebLink About01-10-05 fI'" f) - 0 " .lvt,J/ ~ ~HILLS Arden Hills City Council Mayor: Beverly Aplikowski Council members: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hiJIs.mn.us REGULAR MEETING Monday January 10, 2005 City Vision A strong community that values our unique enviro1Ul1ent~ our fiscal soundness, and our tradition as a desirable ci in which to live, work, and play. Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE Oath of Office-Councilmember David Graut and Councilmember Brenda Holden 1. APPROVAL OF AGENDA 2, APPROVAL OF MINUTES A. December 13, 2004 City Council Meeting B. December 20,2004 City Council Work Session 3. CONSENT CALENDAR A. Claims and Payroll B. Resolution No. 05-01: Appointing Mayor Pro-Tern C. Resolution No. 05-02: Designating Depositories and Corporate Authorization D, Resolution No. 05-03: Designating Money Market Depositories E. Resolution No. 05-04: Designating Broker~ge Firms F. Resolution No. 05-05: Telephonic Transferring of Funds G. Resolution No. 05-06: Appointing Engineering Consultant H. Resolution No. 05-07: Appointing Civil and Criminal Attorney Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. ..... Arden Hills City Conncil Agenda January 10, 2005 Page 2 I, Resolution No. 05-08: Appointing Legal Newspaper J. Resolution No. 05-09: Appointing Auditor K. Resolution No. 05-10: Appointing Planning Commission & Liaisons L. Resolution No. 05- I I: Appointing Parks, Trails and Recreation Committee Members & Liaisons M. Resolution No. 05-12: Appointing Communications Committee Members & Liaisons N. Resolution No. 05-13: Appointing Council Liaison to Lake Johanna Fire Department O. Resolution No. 05-14: Approving 2005 City Council Regular Meeting and Work Session Schedule p, Resolution No. 05-15: Appointing Economic Development Committee Members & Liaisons Q. 2005 Lift Stations #4 and #9 Rehabilitation Project-Council Authorization to Advertise for Bids R. Accept Feasibility Report for 2005 PMP- Red Fox Grey Fox Area S. Approve Ordinance No. 352 Adopting the Minnesota State Building Code T, Approve Ordinance No. 353 Adopting the Minnesota State Fire Code U. Partial Payment #6 for Amt Construction- 2003 PMP Ingerson/Karth Lake East Neighborhood Project V. Resolution No. 05-16: Appointing Ramsey County League Committee Member W. Resolution No. 05-17: Appointing Regional Transportation Task Force Committee Member X. Resolution No. 05-18: Appointing Northwest Youth and Family Services Committee Member Y. Resolution No. 05-19: Appointing Assessment Task Force Committee Members and Staff Liaison Arden Hills City Council Agenda January 10,2005 Page 3 Z. Resolution No. 05-20: Appointing Minneapolis Convention Visitor Bureau Committee Member 4. PUBLIC INQillRIES/INFORMATIONAL Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their connnents to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS 6. NEW BUSINESS A. Graduate School Student Presentation of the Arden Hills Sanitary Sewer Study B. Wall Flashing Installation-City Hall Co Library Maintenance Agreement with Ramsey County Greg BrownlURS Staff Scott Clark Michelle Wolfe 7. Unfinished Business A. Authorization to Increase Disposition Costs Related to the Old City Hall Site Scott Clark CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant Co Couneilmember Rem D, Councilmember Larson E. Mayor Aplikowski ADJOURN . Closed Session: Pending Litigation Meeting . Work Session: TCAAP Status Report (Following the City Connell Meeting and Closed Session) . . . ~ ~~ILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING DECEMBER 13, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:08 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem (excused). Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; City Engineer, Greg Brown; City Planner, Peter Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mayor Aplikowski requested item 3D be pulled from the Consent Calendar and brought back at the first meeting in January, 2005. She also requested item 6B and 6C be reversed. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. November 15, 2004, City Council Work Session B. November 29, 2004 City Council Meeting Councilmember Holden requested the following changes: November 15, 2004 City Council Work Session, Pages I and 2, change NET to NETS. Page 6, 4th paragraph from the bottom, change weeks to times. Councilmember Grant requested the following changes: November 15, 2004 City Council Work Session, Page 12, 8th paragraph, change along to under. \ \F.arth\Admin\CouncillMinutes\Regular\2004\ 12-13-04 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13,2004 2 . Councilmember Larson requested the following changes: November 15, 2004 City Council Work Session, Page 8, second paragraph, second sentence should read: "A percentage breakdown based upon the number of fire calls each community has, the assessed valuation, the population in cach of the three cities, the number of housing units in each of the three cities, and the property tax valuation in each of the three cities may be used to equalize capitaL.." November 29, 2004 City Council Meeting Minutes, Page 5, 2nd paragraph, second sentence should read: He stated he understood the logic of putting the sidewalk on the north side of the street, if all things were equal, but all things were not equal. Third sentence should read: He indicated the south side had fewer homeowners than the north side; the south side had no utility conflicts; if the sidewalk was on the south side, it would connect two City trails; it would connect tIle crossing of the bridge to the only trail which runs the length of County Road E; there would be minimal grading and no retaining walls if the sidewalk was located on the south side; it would not have.. .". 7'h sentence from the bottom of the same paragraph should read: "He stated they had no evidence that it might be safer to put the sidewalk..." 2nd sentence from the bottom of the same paragraph, should read: He sated as long as he has been on this Council, he believes the Council has been fiscally conservative and this is what the residents wanted. Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the November 15, 2004 City Council Work Session as amended and the November 29, 2004 City Council Meeting Minutes as amended. The motion carried unanimously (4-0). . 3. CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 04-64: Approve Changes to the City's Employee Flexible Spending Account Plan c. Resolution No. 04-66: MnDOT Right-of-Way Maintenance d. Resolution No. 01 65: /\dojJting the 2005 City COlmcil Meeting Schedule e. 2004 PMP - Edgewater Neighborhood - Partial Payment to Amt Construction f. Street Sign Replacement Project - Partial Payment to Northern Traffic g. 2004 Perry Park ADA hnprovements - Final Payment to Thomas and Sons h. Resolution No. 04.67: Approving the 2005 City of Arden Hills Recycling Fee 1. Electrical Inspector Agreement J. Resolution No. 04-68: Certifying Delinquent Utilities MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all . necessary documents contained therein. The motion carried unanimously (4-0). . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13, 2004 3 4. PUBLIC INOUlRIES/INFORMATlONAL Bill Henry, 3521 Ridgewood Court, stated for the last 27 years he has worked as a consultant for governing boards and non-profit organizations. He stated he would like to live in a City that was well governed. He offered three suggestions: First, it was his observation that the Council was reasonably clear as to what the City was attempting to achieve, without knowing why. Second, he stated the Council did an inordinate amount of time doing other people's work. He proposed they trust the staff to do their jobs. He stated the Council was not here to manage the City; they were here to govern it. Third, governance is impossible without conflict management. He stated the Council could not manage the City without managing conflict. He stated it was the Council's job to resolve conflicts. Mayor ApIikowski thanked him for his comments and asked him what he was basing his experience on. Mr. Henry stated he was a member of the PTRC, but his comments were not based solely on the PTRC, but as an observer. Councilmember Larson stated Council was going into a planning retreat in January where some of these concerns would be looked at and thanked Mr. Henry for his comments. 5, PUBLIC HEARINGS None. 6. NEW BUSINESS A. 2003 PMP Inl!erson/Karth Lake East Neil!hborhood additional watermain and cnrb replacement work Chanl!e Order #1 for Mr. Brown stated the Council awarded the 2003 PMP Ingerson Neighborhood Reconstruction project to Amt Construction on July 9, 2003 for $1,903,536.10. The estimated construction cost in the adopted feasibility report was approximately $2,125,000. He indicated project work was substantially completed in late fall 2003 with final punch list items completed this past summer with the exception of landscape warranty work due to expire next spring. He indicated six partial payments totaling $1,856,662.91 have been approved by the Council to date. Mr. Brown reviewed Change Order #1 and noted the total requested change order amount was $126,487.93. He noted the requested change order represents approximately 6.6% of the original contract amount. He recommended the City Council approve Change Order #1 for the 2003 PMP Project totaling $126,487.93. He stated the contract amount of $1,903,536.10 will be increased by $126,487.93 to a new total contract amount of $2,030,024.03. Councilmember Grant stated it was his understanding they were going to replace the infrastructure under the road, and the valves had been there since the original installation in the ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13, 2004 4 . mid-50's or 60's. He asked why the valves were not scheduled to be replaced originally. Mr. Brown stated in this contract, they assumed there would be a few valves inoperable, but nearly all of the valves were problems. He stated based on this experience, for the 2004 PMP project it was anticipated that all valves would be replaced. He noted they were not planning on taking all of these values out for the 2003 project and they did not think the scope was going to be as significant as it was. Councilmember Holden asked how long the valves lasted and expressed concern the valves were not made a part of the original bid. Mr. Brown noted it was difficult to determine if valves needed to be replaced until they could be visually inspected. He stated this type of a change order would not happen again and valves would be replaced. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Change Order #1 for the 2003 PMP project totaling $126,487.93 to Amt Construction. The motion carried unanimously (4-0). B. 2004 PMP Edeewater Neiehborhood - Chanl!e Order #1 for additional watermain work Mr. Brown stated the Council awarded the 2004 PMP Edgewater Neighborhood Reconstruction project to Amt Construction on June 28, 2004 for $1,059,189.76. The project was essentially . completed with the exception of minor punch list items and landscape warranty work. Three partial payments totaling $915,414.64 have been approved by the Council to date. He reviewed Change Order #1 for the Council. He recommended the City Council approve Change Order #1 for the 2004 PMP Project totaling $34,170.00 (3.2% of the original contract amount). The contract amount of $1,059,189.76 will therefore be increased by $34,170.00 to a new contract amount of$I,093,359.76. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve Change Order #1 for the 2004 PMP project in the amount of $34,170 to a new total contract amount of $1,093,359.76. The motion carried unanimously (4-0). C. 2004 Budeet Amendments Mr. Siddiqni stated typically in December, the Council approves a final amended budget for the current year. At various times throughout the year, staff requests the Council approve spending for items that were either not budgeted or were budgeted, but not adequate to complete a particular transaction. During the calendar year 2004, staff had requested budget amendments in the total amount of $372,334. These amendments were previously approved by the Council and had impacted various funds. The original 2004 Adopted Budget is $9,338,351. Totaling all of the amendments, in the amount of $372,334, will modify the 2004 Budget to $9,710,685. Staff requests the Council approve the amended 2004 Budget by increasing the originally adopted . budget by $372,334. The modified 2004 Budget is $9,710,685. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13,2004 5 MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the amended 2004 Budget by increasing the originally adopted budget by $372,334 to $9,710,685. The motion carried unanimously (4-0). 7, UNFINISHED BUSINESS A. Approve 2005 City Budl!et Resolution No. 04-69: Adopting the 2005 Budget 1. Resolution No. 04-70: Setting the Final Levy for Taxes Payable in 2005 2. Resolution No. 04-63: Approving the 2005 Employee Compensation Plan 3. Resolution No. 04-62: Approving the 2005 City Contribution to the Nou- Bargaining Unit Employee Monthly Benefit Mr, Siddiqui stated the overall proposed 2005 Budget is $8,739,274 with a staff complement of 23.75 FTEs. The proposed General Fund budget is $3,239,930. A preliminary levy was certified to the County on September 15, 2004. A final levy must be certified by December 28, 2004. He recommended staff approve the 2005 Budget. Mayor Aplikowski expressed concern that Northwest Youth and Family services were not in the budget for 2005, but acknowledged that it was agreed to discuss this as part of the 2006 budget preparation. MOTION: Councilmember Grant moved aud Councilmember Holden seconded a motion to adopt the proposed 2005 Budget at $8,739,274. Councilmember Larson stated he would be voting against this motion, not because staff did not do their job, but because of the action Council took on November 29 regarding the location of the sidewalk on County Road E. He noted with that action Council authorized the spending of $325,000 for a two block sidewalk. He stated something had gone awry in this Council with this decision and he believed this was a terrible mistake. He noted the levy increase this year was $93,000 and the difference between the north and south side of the street was $290,000, over twice the levy they were proposing. He stated he believed Council took the easy way out and there was nothing in the budget that indicated they spent that extra money. He stated Council made the decision to spend the money without discussing where the money was going to come from and what capital project was going to be delayed. He indicated this budget did not reflect what they were going to do next year. He stated up until November 29, he was in support of the cntire budget and this was not any fault of City staff and be appreciated the work the staff had done on this budget. Mayor Aplikowski asked what purpose this no vote would play other than on principal. Councilmember Larson replied the budget needed to reflect what was going to be spent in 2005 and this sidewalk was not a part of that budget. He notcd in one sense his position was based on principal, but on the other hand, this budget did not reflect what they were spending in 2005. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13, 2004 6 . Councilmember Holden asked what would happen if there were two no votes. Mayor Aplikowski replied staff would have to rework the budget. Mr. Siddiqui stated the south sidewalk construction was figured into the budget, but becausc Council made their decision at the time they did, staff did not have the actual dollar figure for the north side of the sidewalk. He stated the 2005 budget would need to be amended at some point. Councilmember Larson stated the reason he felt this issue was inconsistent with what had been done in the past in regards to budget amendments, was because in the past Council did not anticipate spending the money when the budget was approved. He noted this was an anticipated large cost and should be accurately reflected in the budget. He stated as a Council, they had to be accountable for their actions, and if they increased their budget by over $200,000 they needed to say what it was that was going to be postponed. Mayor Aplikowski asked if he wanted this vote delayed until staff came back with further information. Councilmember Larson replied that was not his intent. Councilmember Grant stated he believed it was bad precedent that the Council did not vote unanimous for the budget and he preferred they have a unanimous vote on the budget and if this meant it went back to staff to rework the budget, he believed that it was the appropriate way to . proceed. He stated he wanted to table the budget approval. Mr. Siddiqui stated the budget had to be approved prior to the start of the year and if it was not approved at this meeting, another Council meeting would need to be scheduled within the next week to approve it. Mayor Aplikowski stated she would rather see the budget go through without a unanimous vote, than have this delayed. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to table the approval of the budget. The motion carried (3-1) (Mayor Aplikowski). Councilmember Larson stated he would approve the budget if it was accurately reflected where this additional money would come from. Mr. Siddiqui asked if Council would consider amending the budget at this meeting by increasing it by the additional $211,000. He stated this would not have an impact on the levy. Ms. Wolfe stated staff could provide an explanation of the impact of the $211,000 on the budget at the W orksession scheduled for next week. Councilmember Larson stated he appreciated the suggestion, but this did not address his . concerns. He indicated he had no objection to any of the other items in the budget, but he would not support a budget that did not truly reflect what they intended on spending. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13, 2004 7 Mayor Aplikowski asked Councilmember Larson where he proposed this money come from. She noted as they moved through the year, there would always be adjustments that would need to be made. She stated she understood where Councilmember Larson was coming from, but unless he could direct staff what they should be looking at, staff needed some time to review this. She stated she was having a difficult time understanding penalizing the entire budget process over this issue. Councilmember Larson stated if the budget needed to get approved, the Council should adopt the bndget by a majority vote, but if they were going to have a discussion about where they would come up with $211,000 then they should have this discussion. He stated he did not come to this meeting with any specific suggestions. Councilmember Holden stated she would not change her mind about where to put the sidewalk because her decision was based a safety issue and $211,000 was not much too spend for safety. MOTION: Councilmember Holden and Mayor Aplikowski seconded a motion to amend the 2005 budget by $211,000 making a grand total of $8,950,274. Motion carried 3-1 (Councilmember Larson). MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to withdraw the motion to table the adoption of the 2005 budget. (3-1) (Councilmember Larson). MOTION: Councilmember Holden moved and Mayor Aplikowski seconded a motion to adopt the revised 2005 Budget. Motion carried (3-1) (Councilmember Larson). Councilmember Larson requested Council discuss where the money would come from and what projects would be delayed as soon as possible. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to certifY a final 4% levy increase to the County in the amount of $2,426,670. The motion carried unanimously (4-0). MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to adopt a revised 2005 Employee Compensation Plan. The motion carried unanimously (4-0). MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to revise the City's contribution amount toward the insurance premiums to $533 per month and per employee. The motion carried ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13, 2004 8 . CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - Stated the PTRC was meeting tomorrow night. Councilmember Grant - Stated the Assessment Policy Task Force met for an initial meeting regarding refuse collection on Tuesday night and they were still working through options. He noted he would be giving a full report at the Council Workshop. He stated last week he had a tour of the new Maintenance Facility. He encouraged the remaining Councilmembers to go and look at the facility. Councilmember Larson - Stated he would like to take a tour of the new Maintenance Facility also and asked Mr. Moore if this could be arranged. Mr. Moore replied they were waiting for the Ramsey County's open house, but he would be glad to do a tour at anytime that was available for Council's schedule. Mayor Aplikowski - Read a letter from the Friends of the Suburban Ramsey County Libraries expressing appreciation to Council and City staff for the installation of the new Rotary bench at the Arden Hills Library. She wished everyone a Happy Holiday. She noted they would be having one more workshop session before the end of the year, but this would be last Council . meeting for the year. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:30 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held January 10, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. . e . , . ~ ~~HILLS CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, DECEMBER 20,2004,4:45 P.M. RAMSEY COUNTY PUBLIC WORKS FACILITY, 1425 PAUL KIRKWOOD DRIVE Call To Order Mayor Aplikowski called the meeting to order at 4:45 p.m. Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden, Lois Rem (Arrived at 5:30 PM) Absent: None Staff present: City Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui; Operations & Maintenance Director, Thomas J. Moore; Assistant to the City Administrator, Schawn Johnson; Community Development Director, Scott Clark Others Present: Mathew Auron, SI. Paul Area Chamber of Commerce; Stacie Kvilvang, Ehlers & Associates St. Paul Area Chamber of Commerce Matthew Auron, St. Paul Area Chamber of Commerce, gave a brief presentation to City Council and staff regarding the services being offered by this organization to the communities in the St. Paul area. Mr. Auron stated that the SI. Paul Area Chamber of Commerce would like to improve its communication with the communities that surround St. PauL The chamber currently has 2,200 businesses and 4,500 active members that participate in the organization. The following is a list of projects that the St. Paul Area Chamber has promoted this past year: . Minnesota Twins Ballpark; . Economic Development opportunities in St. Paul and surrounding areas; . Promoting Business Successes in Suburban Communities; . Advocate Regional Transportation Investment Opportunities; . Advocate Strategic Economic Development Plans. At this time, the St. Paul Area Chamber of Commerce is working with local government entities to promote developmental opportunities and become morc engaged in issues that affect suburban communities. City Administrator Michelle Wolfe stated that the City of Arden Hills is not currently a member ofthe St. Paul Area Chamber of Commerce. Councilmember Holden asked who sets the policies or agendas that the St. Paul Area Chamber of Commerce supports? I \Earth IAdminlCouncillMinutes\ W orksession\2004\12-20-04.doc I . . ARDEN HILLS CITY COUNCIL WORKSESSION December 20, 2004 2 Matthew Auron stated that the Chamber appoints a board of directors and numerous policy committees that research different issues and provide recommendations to the organization. Mayor Aplikowski stated that the St. Paul Area Chamber of Commerce is working hard to improve and build relationships with the other suburban communities, but there appears to be little need for the City to join the chamber at this time. Ehlers & Associates Economic Development Financine: Presentation Community Development Director Scott Clark provided a brief overview of the Economic Development Commission's policy question "Does the TCAAP project need economic development assistance, and if so, what type of issues does this raise for the community?" At this time, the Economic Development Commission (EDC) has had four informational sessions regarding the following topics: . Tools of Economic Development; . Redevelopment Projects in Burnsville and St. Anthony; . Third Parly Economic Development Assistance. Stacie Kvilvang, Ehlers and Associates, gave a one hour presentation to City Council and staff regarding the tools of economic development financing. This presentation discussed all aspects of public financing, such as tax increment, tax abatement, assessments, special tax districts, and state legislation. Members of the City Council were presented with a copy of the presentation and more in-depth information regarding the different funding options that are available to the City. Retreat Update City Administrator Michelle Wolfe reported that Jim Prosser, Ehlers and Associates, has begun preparatory work for the City Council-City Staff 2005 retreat. She recently forwarded information from last year's retreat to Mr. Prosser. Members of the City Council will be contacted by Mr. Prosser to discuss tbe agenda and goals of the retreat. The retreat has been scheduled for January 14th and 15th. Lunch will be provided to members of the City Council and department heads at 12:00 PM on January 14th. The times for the City Council-City Staffretreat are as follows: . January 14th I :00 PM to 8:00 PM . January 15th 8:30 PM to 12:00 PM Mayor Aplikowski stated that she would like to have the retreat address goal setting and future priorities for the City. Councilmember Larson would like to have the retreat also address working relationships and the different roles of the City Council and department heads. City Administrator Wolfe mentioned that the areas of decision making and goal setting will encompass the need for improved working relationships and open communication between council and staff. I . '- ARDEN HILLS CITY COUNCIL WORKSESSION December 20, 2004 3 CounciImember Grant requested that the retreat address short-medium term vision and goals for Arden Hills. City staff will contact Mr. Prosser to notify him of the finalized retreat dates of January 14th and 15th. Noise Ordinance Discussion City Administrator Wolfe and Assistant to the City Administrator Schawn Johnson provided a brief overview of the information that City staff obtained regarding the pro's and con's of implementing a noise ordinance. City staff mentioned that it is very difficult for communities to enforce a noise ordinance because it is hard to recreate different noise violations and it can also be very staff intensive. The Cities of North St. Paul, Columbia Heights, and Milaca currently have active noise ordinance policies. All three communities have stated that the ordinance is very difficult to enforce and may not stand up in a court oflaw. Councilmember Larson suggested that sound walls may be needed along Highway 10. Councilmember Grant suggested that residents affected by noise problems look into purchasing noise reduction windows. City Administrator Wolfe stated that the Metropolitan Airport Commission has completed a number of studies regarding noise minimizing windows and doors. The City's Building Official may have a list of resources that could be provided to the home owner's. Mayor Applikowski recommended that the City Council direct staff towards option number 1 to review each incident on a case by case basis. Councilmember Rem stated that the Communication Committee could place an informational article in a future City newsletter. Arden Hills Librarv-Maintenance City Administrator Wolfe reported that the City of Arden Hills currently provides maintenance services for the library. The library is now requesting that these services be continued on an on- going basis. The proposed new agreement will have the same language as the previous agreement. Currently, Maplewood and Shoreview provide similar services for the library branches in their respective communities. The Operations and Maintenance Department is currently providing snow removal and lawn maintenance service to the library. Operations and Maintenance Director Tom Moore stated that the City is currently maintaining the library and has planned on continuing this service for next year. City Administrator Michelle Wolfe recommended that the City propose a one or two year agreement that allows Arden Hills to review the maintenance agreement with the County on an annual basis. I . - ARDEN HILLS CITY COUNCIL WORKSESSION December 20, 2004 4 Mayor Aplikowski also recommended a one or two year agreement with the County for maintenance activities. The maintenance agreement with Ramsey County will be placed on the January 10th meeting agenda. Status Report ou the Old City Hall and Indvkewicz Properties Community Development Director Scott Clark provided a status report on the disposition activities at both the Indykiewicz and the old City Hall properties. Recently, there has been some confusion regarding the actual size of the Indykiewicz property. The true dimensions for this property are 1.9 acres and not the previously reported appraisal size of 2.5 acres. The City has received an offer of $750,000 from Holiday Companies for the 1.9 acre parcel and the area located under the power line. Holiday Companies offer of $750,000 calculates the price of the 1.9 acres at $9.06 per square foot. City staff is requesting direction from the City Council regarding how to proceed with this project. Community Development Director Clark provided the City Council with a rendering of the proposed Holiday Gas Station. In order for this site to be developed as a gas station, the City Council would have to approve a zoning change for this parcel ofland. Community Development Director Clark felt that the offer was fair. He indicated that the City could counter offer and request a purchase price of $800,000. Councilmember Holden asked who prorated the property appraisal from 2.25 acres to 1.9 acres? Mr. Clark stated the original appraisal assumed that all of the Indykiewicz property was buildable. City Administrator Wolfe mentioned that the easement could possibly be used to comply with green space requirements. Councilmember Grant reported that the Indykiewicz property is currently part of a TIF District. Community Development Director Clark stated that a positive aspect ofthis agreement is that the City controls the site plan, rezoning, purchase agreement, and final approval of the sale of this property. Councilmember Grant asked if this project is ready for immediate construction. Mr. Clark said that Holiday Companies is ready to begin construction immediately. Mayor Aplikowski requested that the City counter offer Holiday Companies and request a purchase price of $800,000. Community Development Director Clark felt that the counter proposal would be acceptable to the Holiday Companies. I - , ARDEN HILLS CITY COUNCIL WORKSESSION December 20, 2004 5 Councilmember Larson recommended that the City place an entry Sign on Round Lake Boulevard. Mr. Clark said that he would request an easement for placing an entry sign on the Holiday Gas Station property. Community Development Director Scott Clark provided the City Council with an update on the old City hall site. City staff acquired the services of Short Elliot Hendrickson (SEH) to complete a wetland delineation study at this site. The study found two locations on the site that were deemed wetland areas, but this issue should not cause any design or layout issues for the City. The Pre-Demolition Building Survey found two walls that contain vermiculite and possibly asbestos materials. The vermiculate must be kept wet during demolition and disposed of at an approved landfill site. The commercial and residential value of the old City Hall property is the following: . Residential Estimated Value $1,250,000 Million . Commercial Estimated Value $1,472,000 Million The original offer that the City received for this land was $1 million. The developer that submitted this proposal is very interested in this development project. One of the options that is being proposed for this development is the possibility of constructing office condominiums. A similar project is being constructed in Lakeville. Mayor Aplikowski stated that she has contacted the interested developer and that he is very interested in working with the City and will do whatever the City wishes to construct in this area, Referring to comparable properties in the area, Councilmember Holden asked why the property in New Brighton is valued more if it is smaller than the City Hall property. Community Development Director Clark noted that the property in New Brighton is considered commercial and not condo-business. Councilmember Larson asked if the public is aware of this property's availability. Mayor Aplikowski believes that the market is very aware of this property. Councilmember Holden asked Mr. Clark to define an office-condo, Mr. Clark described an office-condo development as a building where individual units are owned rather than leased by the various occupants, often times by professional such as doctors, lawyers, or dentists. Councilmember Larson is concerned about the neighborhoods reaction to the office-condo proposaL Although, he agrees that this is an opportunity for the City to improve its tax base, I - , ARDEN HILLS CITY COUNCIL WORKSESSION December 20, 2004 6 City Council directed City Staff to continue negotiating with the potential developer. Council Chamber-Sound Enhancements Murtuza Siddiqui, Finance Director, reported that the upgraded sound system in the Council Chamber has worked very well and has improved the sound quality. It has been noted that when the tables are arranged in the middle of the Council Chamber for work sessions and other meetings, the existing sound system is uot capable of transmitting sound through the audio system because there are no microphones set-up on the table. It can be very difficult for people to hear the dialogue between City Councilmembers and staff from the back of the room. City staff presented the City Council with the following two options to consider: . Utilize existing cordless microphones and a wireless lapel microphone. · Purchase boundary microphones that would be placed in the center of the room and would have the capability to pick up sound from all sides of the microphone, The estimated cost for four boundary microphones is $1,600 (including cost and labor). Councilmember Holden suggested that the tables and chairs be set-up in a U shape. This would allow members of the City Council and staff to face the audience, City Administrator Wolfe mentioned that City staff could create an Lor U shape when setting up the tables and chairs for work session meetings. Mayor Aplikowski stated that she would prefer not to pass around a cordless microphone. Councilmember Grant said that the City is very limited on the number of items that it can purchase using the Cable Fund. The City could purchase the boundary microphones using this fund. Overall, this is a very small dollar amount. Councilmember Grant asked staff members if they have checked into purchasing a wireless boundary microphone? Finance Director Murtuza Siddiqui said that the City has not explored this option, but he could contact the vendor and see if this option is available to the City. Members of thc City Council requested that the Finance Director check into the possibility of purchasing a wireless boundary microphone. City staff will report back to the City Council with the different wireless microphone options that are available, 2004 City of Ardeu Hills Election Discussion Assistant to the City Administrator Schawn Johnson provided a brief overview of the parking concerns at City Hall and Presbyterian Homes on Election Day. City staff believes that the parking issues at Presbyterian Homes can be minimized in the future. In order to minimize the traffic problems at City Hall, members of the Ramsey County Sheriffs Department and O&M Department were called-in to direct traffic on Highway 96 and the City Hall parking lot. City ARDEN HILLS CITY COUNCIL WORKSESSION December 20, 2004 7 I staff is concerned that the parking lot at City Hall is not big enough to handle an event such as an election, Members of the City Council agreed that the lack of parking is an issue at City Hall during the general elections and that City staff should contact North Heights Lutheran Church and Guidant Corporation to see if they would be interested in serving as a precinct location for the City of Arden Hills in 2006. 1-35W Corridor Coalition Membership City Administrator Wolfe provided background information regarding the North Metro I-35W Corridor Coalition group. Presently, the City of Arden Hills is not a paid member of the I-35W coalition, Arden Hills currently receives some henefits from the I-35W Corridor Coalition. Mayor Aplikowski provided some background information to Council and staff members. She noted the City of New Brighton originally created that coalition as a way to collaborate and share resources amongst neighboring communities. Over time, the group began to stray away from its original mission and became more of a lobbying group. The group then did not benefit the City of Arden Hills as much. Councilmember Larson asked if the City lost access to the GIS database. - City Administrator Wolfe reported that the 1-35W Coalition continues to maintain the GIS records for Arden Hills and Shoreview. Arden Hills is benefiting in a number of ways from the services provided from this coalition, Councilmember Holden agrees that the City should contribute some funding, but does not believe that the City should join the coalition. Councilmember Grant agrees that the City should financially contribute for the resources that are being provided. Councilmember Larson stated that the City should join the coalition, It would be foolish for the City to pay for a membership and not be active members of the coalition. This item will be placed on the agenda of a future City Council meeting, Council Reports Councilmember Lois Rem: Absent (Left at approximately 8:30 PM) Councilmember Brenda Holden: Councilmember Holden requested an update on the status of the building inspector position, City Administrator Wolfe reported that the staff member has received an offer from the Lake Johanna Fire Department. _ Councilmember Holden suggested that a deadline date be placed on his employment decision. . ' . ARDEN HILLS CITY COUNCIL WORKSESSION December 20, 2004 8 I She also requested that pavement ratings be completed by an outside vendor next year. Councilmember Holden requested that Ramsey County Sheriffs Department be informed of the semi-trucks that are parking overnight on Red Fox Road, The semi-trucks should not be parked on a City street. This is a violation of the City's overnight parking restrictions. Councilmember Larson: Councilmember Larson reported that the Lake Johanna Fire Department is scheduled to meet on December 23 rd Councilmember David Grant: Councilmember Grant reported that the 1-35W Solutions Committee is meeting tomorrow night. Councilmember Grant requested a photo of the railroad bridge in New Brighton. O&M Director Tom Moore will provide the City Council with a picture of the New Brighton pedestrian bridge. , Councilmember Grant inquired if Arden Place submitted a proposal to the City for lighting improvements. City staff was not aware of a lighting proposal submitted by Arden Place. e Mayor Aplikowski: Mayor Aplikowski recommended that everyone view the art project being created on Gramsie Road. Guidant Corporation was recently sold to Johnson & Johnson Company. Mayor Aplikowski received a phone call from a representative of Guidant and was assured that the original building and growth plans were still moving forward and will not be changed in the future. Wished everyone a happy holiday! Staff Reports The meeting adjourned at 9:40 PM Respectfully submitted by Schawn p, Johnson, Assistant to the City Administrator. Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR - ~ ~HlLLS City ot Arden Hills Request for Council Action """s Prepared by: Murtuza Siddiqui Dept.: Finance Council Mtg. Date: January 10, 2005 Final Action Needed By: January 10, 2005 Council Action Request: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. - Claims and Payroll Advisory Commission Action: Commission Date ;-------.----------- Planning PTRC __,___'m..,_"_,.... Supporting Documents (which are attached to this Action Forrn): . 0 Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Payroll and Claims Reports Financial Implications: Payroll #25 Total Cost $59,184,68 Payroll #26 Total Cost $50,234,97 Payroll #27 Total Cost $51,344,36 Claims Total $197,687.47 Administrator/Staff Comments: . Agenda Item Claims & Pavroll Budgeted Amount: Actual Amount: Funding Source: -^^-----------------------l ~=c_~ _ _NotapplicatJIEl.____ Page 1 of 1 "' N .. 0:: ~ "'" 0 0 00 ~ :::q S 0 0 ~ S " " .; ~ :::~ :;: 0 ~ .~ N :.:~: ~ .~ 0 ~ :0 00 ~ .:.;.;.;' 00 ~ ~ "Jfi' i;.; 00 M .; '" :::Ii :~ 0 v :;: 0 N : ~ ":;<.- .; N '::~ :00 Z .0 t .0 Q .00 Q ~ .::.fz :i:.i 00 ~ .:.~ .~ '0 .0 a :> .;.;J ::;0;.: .~ <( <( :::s .~ e- e- u " Ii: v; Ii: ~ ~....... ~.:.i:i . . . . ",:.r,.1 <! i'; o '" ~ o "' t- o( o ~ u "' :I: U ~ ~ 0 8 ! 0 .; ~ 0 Q ~ ~ ~ 00 :.l;!'. ~ ~ ;;: ~ :'~ ~ ~ ~ ;.... .; N N '" -:~ ::: :'l ~ ::: ." 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CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01/10/05 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING (12/13/041 PAGE10F4 ::::AMOiHri::: ;::"ck.:it:," : '::citiii\:tk:: 26092 26093 26094 26095 26096 26097 26098 26099 26100 26101 26102 26112 26113 26114 26115 26116 26117 12/09/04 12/15/04 12/15/04 12115/04 12/15/04 12/15/04 12117/04 12/17/04 12/17104 12/22/04 12122/04 12/22/04 12/22/04 12/22/04 12/22/04 12/22/04 12/22/04 Vital Merchant Services Ahdo, Eick & Me ers Affinit Plus Federal Credit Union leMA Retirement Trust-457 !\1N Child Su art Pa ment Ctr Twin Cit Caterin, IDe Arden Hills Develo ent Co Amt Construction Com an ,Ine Thomas & Sons Construction Schifs , Michael Davies Water E ui Co Co orate Ex ress Tar et Stores Burwell, L n Sam's Club Kinkos Acclaim Benefits Subtotal- Paid Claims 598.53 11,739.26 3,038.87 2,698.51 370.64 6,268.96 19,430,73 45,723.45 6,715.65 104.96 43.29 557,21 282.6D 848.00 1,519.27 80,61 146.35 100,166.89 Omni 37S0-Credit Card E ui ment 2004 Audit Services Second December Pa roll Second December Pa 011 Second December PavToll CAR 2005-50% osit 21104 Tax Increment Pa #4.2004 PMP P Park Ball 1m ovements 2004 Uniform Purchase Maintenance Su lies Office Su lies. Holida Su lies~Recreation Dance Instructor ]0/28-12/09 O&M Facili A Jiances Cit HalJ Water Re rts FSA-Admin-Nov Note: Checks for unpaid claim totaling $24,818.43 were mailed December ]4, 2004 after approval at the December 13, 2004 Council Meeting. They were check numbers 26090-2609] . Paid Claims ~ 118,638.87 Add Unpaid Claims, Page 6- 79048.60 Total Accounts Payable Claims for Council Approval, 01/10/05- 197,687.47 tExp. Relate:d to TCAAP Project .....yl.,,,,,"...l'"y"'''',...,.,, PAGE 2 OF 4 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT OIlIO/OS COUNCIL MEETING PAID CLAIMS REGISTER: .G;;;'~)IG;;;.tiki'tl ~:$N::i)6k ~, .. ... . . "'<<<'<+<'liiQl!~"l"" ,NTS"',',,,,< ~ 26118 12/22/04 TimeSaver OfT Site Secretarial 442.60 Recording Secretary 26119 12122/04 Pace Analvtical 40.00 Water Testing 26120 12/22/04 West Weld 445.99 Shoo SuoDhcs 26121 12/22104 MicroComnuter Solutions 529.93 Admin ID"4000-Maintenance Call 26122 12/22/04 Ehlers & Associates, Ine 2.681.25 TCAAP Finance Consult I 1/30/04 26123 12/22/04 Fortis Benefits 388.19 LID-Jan OS-Pre-Paid 26124 12/22104 League ofl\.1N Cilies Ins Trust 991.80 Claim # 11 048831 Deductible 26125 12/22/04 Office Dcnot 17.56 Office Supolies 26126 12/22104 TrulITeen/Chemlawn 240.69 Weed Control-9128/04 26127 12/22/04 A-I Hvdraulic Sales & Service 53,89 12V DC Coil 26128 12/22/04 DPRA 3,790.00 Pre-Dcmolition Haz Inspection-Old O&M B1dg 26129 ] 2/22/04 General Equioment Comoanv 109.48 Fan-Sewer 26130 12/22/04 Peter Gronoddcn 58,69 Overpayment-Utilities 26131 12/22/04 L yneUe Gutzman 117.99 Refund. UB a/c#03-029I 0.00.4 26132 12/22/04 ICC Distribution Center 104.99 BuildinlZ Code Publication 26133 12/22/04 David Lindcmer 200.00 Refund-Overnavrnent Liquor License #LIOOS-03 26134 12/22/04 Nagel Aporaisal & Consulting 1,700.00 Old O&M Property.ADDraisal 26135 12/22/04 OSI Environmental 275,00 Oil Disposal 26136 12/22/04 Acclaim Benefits 208.41 Daycare Reimb 12/17/04 26137 12/29/04 Aninity Plus Federal Credit Union 3,038.87 lbird December Pavroll 26138 12/29/04 lCMA Retirement Trust-457 1,687,85 Third December PaYTOll 26139 12/30/04 Christine Bonn 600.00 Tree Removal-1369 Forest Lane 26140 12/30/04 Sandra Bvl 37.88 Mileage Reimbursement 10/04- I 2/28/04 26141 12/30/04 Scott Frevberger 4105 2004 Unifonn Purchase 26142 12/30/04 Peter Hellegers 17.45 Jv1ilea(!c Reimbursement 9/23-12115/04 26143 12/30104 Thomas Moore 202,88 :Mileal!c Reimbursement 11/01-12/29/04 26144 12130/04 Michelle Olson 54,96 Mileage Reimbursement ]1/2-12/13/04 26145 12/30104 PettY Cash 124.48 Petty Cash Replenishment 26146 12/30/04 Fred Reed 27.99 2004 Uniform Purchase 26147 12/30/04 Murtuza Siddiqui 163.18 Milea2.e/Exnense Reimb-GFOA Conf9121/04 26148 12/30/04 Pam Sweeney 7893 Mileage/EXPCTIse Reimbursement ] /0 1-] 2131/04 I Paid Claims - Page 2 18.471.981 . . . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 01110/05 COUNCIL MEETING UNPAID CLAIMS REGISTER: PAGE 4 OF 4 ,.... eke... .IW",f)"i~~.ji:I~ii~6d~"" .).........i....i..........................I~,wdJHfF..I.hillM,wii'"W.... ....................i...................<1 26149 26150 26]51 Dill ]/05 01111105 01111105 Dahlpren Shardlow and Uban Ramsev County Soenccr Fane Britt & Browne I Unpaid Claims - Page 4 7,831.78 63,555.67 7,661.l5 79,048.6D I TeAAP Prof Svcs 11/27/04 Law EnforcemenlfTruth in Taxation Notice TeMP Leoal Fees 11/30/04 . ...........>..-. ~H1LLS City of Arden Hills ~quest for COlmcll Action Prepared by: SJ s.,~ Dept.: Admin Council Mtg, Date: 1/10/2005 Final Action Needed By: 1/10/2005 Agenda Item-."'.. B1lI~ Adopt Resolution 05-01 , Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: City staff is requesting that City Council adopt Resolution No. 05-01 designating Councilmember Brenda Holden as Mayor Pro Tem, Staff Recommendation: Adopt Resolution No. 05-01 Advisory Commission Action: Commission Date . Supporting Documents (which are attached to this Action Form): o Memo/Letter: . [8J Resolution (No. 05-01) o Ordinance (No, o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Not Applicable Administrator/Staff Comments: City staff recommends approval of Resolution No, 05-01 Action Not \\Earth\Admin\Assistant City Administrator\Requests for Council Action\2005\2005 Approve Resolution 05-0J Mayor Fro Temdoc ~ ~ffiLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 05-01 A RESOLUTION DESIGNATING MAYOR PRO TEM WHEREAS, the City Council annually appoints a Council Member to serve as Mayor Pro Tem, THEREFORE, BE IT RESOLVED: The City Council appoints Councilmember Brenda Holden to serve as Mayor Pro rem in 2005. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\CounciJ\Resolutions\2005\05-0 I, Designating Mayor Pro Tern.doc . . . . ~.LS City of Arden Hills Request for COlUlCll Action Prepared by: SJ Sq---::. ~ Dept.: Admin Agenda Item ~ Council Mtg, Date: 1/10/2005 AdoDt Resolutions 05-02 throuQh 05.15 Final Action Needed By: Budgeted Amount: NA 1/10/2005 Actual Amount: NA Funding Source: NA Council Action Request: By separate motions, City staff is requesting the City Council to adopt Resolutions 05-02 through 05-15, which indicate the annual 2005 appointments of several Finance Department functions, consultants, legal newspaper, appointments to commissions and committees, and the 2005 City Council meeting and work session schedule. Staff Recommendation: Adopt Resolutions 05-02 through 05-15. Advisory Commission Action: Commission Date Action . PTRC Supporting Documents (which are attached to this Action Form): D Memo/Letter: [8J Resolution (No. 05-02 through 05.15) D Ordinance (No, D Engineering Recommendation: D Attorney Recommendation: [8J Other: Attachment "A" Arden Hills City Council 2005 Meeting Schedule Financial Implications: Not Applicable AdministratorlStaff Comments: By separate motions, City staffrecommends approval of Resolutions No. 05-02 through 05-15 . \\Earth\AdminlAssistant City Adrninistrator\Requests for Council Action\2005\2005 Approve Resolutions 05-02 through OS-IS.doc ~ ~LlS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA . RESOLUTION No. 05-02 RESOLUTION DESIGNATING DEPOSITORIES AND CORPORATE AUTHORIZATION BE IT RESOLVED, that U.S, Bank St. Paul, N.A. shall be the official depository for aU fimds of the City of Arden Hills for the calendar year 2005; and, BE IT FURTHER RESOLVED, that the City Treasurer shaU from time to time, ascertain that adequate security as required by the laws of the State of Minnesota, is furnished by such depository to protect the City's deposited funds against financial loss; and BE IT FURTHER RESOLVED, that checks of this corporation drawn on U.S. Bank St. Paul, N. A., hereinafter caUed the Bank, shall be signed by three ofthe foUowing officers: Beverly Aplikowski, Mayor; Brenda Holden, Mayor Pro Tern; Michelle A. Wolfe, Administrator; Murtuza Siddiqui, Treasurer. . BE IT FURTHER RESOLVED, that the City Administrator is authorized to use a signature stamp at such time as it becomes necessary for Mayor Beverly Aplikowski or Murtuza Siddiqui, Treasurer. BE IT FURTHER RESOLVED, that said bank is hereby authorized and directed to honor and pay any checks so drawn as above set forth, whether or not such checks be payable to the order of the foregoing persons either in this individual or official capacity or deposited to this individual credit, and whether or not such signatures are foUowed by the title or office ofthe person signing. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, Administrator \\Earth\Admin\CounciI\Resolutions\200S\OS-02, Designating Depositories.doc . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-03 RESOLUTION DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN FINANCIAL INSTRUMENTS AUTHORIZED BY STATE STATUTE CONSISTENT WITH THE CITY INVESTMENT POLICY WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW THEREFORE, BE IT RESOLVED that effective this date, the following brokerage firms are designated for the sole purpose of investing City funds in Federal govermnent instruments or other authorized investments allowed by State statutes and consistent with the formal investment policy of the City: Dain Rauscher Corp. Minnesota Municipal Money Market Fund (4M Liquid Asset and 4M PLUS Funds) Wells Fargo Brokerage Services, LLC Salomon Smith Barney Inc. BE IT FURTHER RESOLVED, that the Treasurer is authorized to take whatever actions are necessary to make investments at the aforesaid brokerage firms and to ascertain that adequate security, as required by the laws of the State of Minnesota, is furnished by the issuing bank or savings and loan to protect the City's deposited funds against financial loss; and BE IT FURTHER RESOLVED, that no collateral be required for Fedcral government instruments since these investments are backed by the full faith and crcdit of the United States government. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, Administrator \\Earth\Admin\Council\ResoJutions\2005\05-03. Designating Brokerage Firms.doc ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-04 RESOLUTION DESIGNATING MONEY MARKET DEPOSITORIES FOR INVESTMENT PURPOSES WHEREAS, Resolution No.05-02 designates the U.S. Bank St. Paul, N.A. as the official depository for funds of the City of Arden Hills for calendar year 2005; and WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW THEREFORE, BE IT RESOLVED that effective this date, the following money market funds are designated additional depositories for the sole purpose of investing cash or cash equivalent funds of the City of Arden Hills: Minnesota Municipal Liquid Asset Fund (4M Liquid Asset and 4M PLUS Funds); . Wells Fargo Government Money Market Fund; and Salomon Smith Barney Money Funds Government Portfolio Class A. BE IT FURTHER RESOLVED, that the Treasurer is authorized to take whatever actions are necessary to make investments in the aforesaid money market funds and to ascertain that adequate security, as required by the laws of the State of Minnesota, is furnished by such money market funds to protect the City's deposited funds against financial loss. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\.t\dmin\Council\Resolutions\1005\05-04, Designating Additional Money Market Depositories.doc . . . . ~ ~LLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. OS-OS RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS WHEREAS, the U.S, Bank St. Paul, N, A, is the depository in which funds of the City of Arden Hills may be deposited, and a corporate resolution with respect thereto is presently in effect authorizing the deposit and withdrawal of funds; and WHEREAS, the City of Arden Hills desires to add to and supplement said corporate resolution with the following resolution: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that anyone of the following persons: Michelle A. Wolfe, City Administrator; Mnrtuza Siddiqui, Treasurer; Beverly Aplikowski, Mayor, is authorized, on behalf of this corporation, to give instructions by telephone to the U.S. BANK ST PAUL, N. A" to transfer funds on deposit with the bank: a. b. to other accounts of this corporation with the bank; or to other accounts of this corporation with other banks. 2, The bank is authorized to act on such telephonic instructions received by it from anyone who represents himself to be any of the above-named persons whether or not his voice resembles the voice of such person. 3. The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist upon written instructions signed by anyone of the persons named in paragraph 1 of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: MichelIe A. Wolfe, Administrator \\Earth\Admin\Council\Resolutions\2005\05-05, Transfer of Funds.doc ~ ~T1TS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-06 A RESOLUTION DESIGNATING URS AS ENGINEERING CONSULTANT WHEREAS, the City Council annually designates an independent firm to contract with the City for engincering services; THEREFORE, BE IT RESOLVED: The City of Arden Hills designates URS as the 2005 Engineering Services Consultant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. . Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \ \Earth \Admin\Council\Rcsolutions\2005\05-06, Appointing URS.doc . . . . ~ ~LLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-07 A RESOLUTION DESIGNATING PETERSON, FRAM AND BERGMAN AS THE CRIMINAL AND CIVIL LEGAL SERVICES CONSULTANT WHEREAS, the City Council annually designates an independent firm to contract with the City for criminal and civil legal services; THEREFORE, BE IT RESOLVED: The City of Arden Hills designates the law firm of Peterson, Fram and Bergman as the 2005 Criminal and Civil Legal Services Consultant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05-07, Appointing Peterson, Fram and Bergmann as Criminal and Chril Council-doc ~ ~ILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-08 A RESOLUTION DESIGNATING THE SHOREVIEW/ARDEN HILLS BULLETIN AS THE LEGAL NEWSPAPER WHEREAS, the City Council annually designates a local publication as the City's legal newspaper; THEREFORE, BE IT RESOLVED: The City of Arden Hills designates The Shoreview/ Arden Hills Bulletin as the 2005 Legal Newspaper. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\A.dmin\Council\Resolutions\2005\05-08, Designating Legal Newspaper.doc . . . . . . ~ ~HlLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-09 A RESOLUTION DESIGNATING 2005 FINANCIAL AUDITOR WHEREAS, the City annually designates an independent firm to contract with the City for external financial auditing, THEREFORE, BE IT RESOLVED that the City of Arden Hills designates Abdo, Abdo, Eick & Meyers as the 2005 Financial Auditor. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05-09, Designating 2005 Financial Auditors.doc ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-10 A RESOLUTION APPOINTING 2005 PLANNING COMMISSION WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2005 Planning Commission: Chair, David Sand Vice Chair, Clayton Zimmerman Ken Bezdicek Clayton Larson Elizabeth Modesette Frances Holmes . THEREFORE, BE IT FURTHER RESOLVED: The City Council appoints David Grant as Council Liaison and City Planner Peter Hellegers as Staff Liaison to the 2005 Planning Commission. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\200S\OS-10, Appointing Planning Commission and Liaisons.doc . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-11 A RESOLUTION APPOINTING 2005 PARKS, TRAILS AND RECREATION COMMITTEE WHEREAS, the City Council annually appoints residents to serve III an advisory capacity to the City Council regarding parks, trails and recreation issues; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2005 Parks, Trails and Recreation Committee: Chair, Bill Hemy Vice-Chair, Roberta Thompson Don Messerly Rich Straumann Jim Crassweller Steve Zilmer Joani Werner THERFORE BE IT FURTHER RESOLVED: The City Council appoints Gregg Larson as the Council Liaison, Mayor Beverly Aplikowski as Alternate Council Liaison, Director of Operations and Maintenance Thomas Moore, and Recreation Supervisor Michelle Olson as Staff Liaisons to the Parks, Trails and Recreation Committee, ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR . \\Earth\A.dmin\Council\Resolutions\2005\05-11, Appointing Parks, Trails and Recreation Committee and Liaisons.doc ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-12 A RESOLUTION APPOINTING 2005 COMMUNICATIONS COMMITTEE WHEREAS, the City Council annually appoints residents to serve In an advisory capacity to the City Council regarding communications and newsletter; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2005 Communications Committee: Sue Schroeder Lois Rem Mary Nosek Fran Holmes . THERFORE BE IT FURTHER RESOLVED: The City Council appoints Brenda Holden as the Council Liaison and Assistant to the City Administrator Schawn Johnson as the Staff Liaison to the 2005 Communications Committee. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\CounciJ\Reso]utions\1005\05~J2, Appointing Communications Connnittee and Liaisons.doc . . . . ~ ~HlLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-13 A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE LAKE JOHANNA FIRE DEPARTMENT OPERATIONS BOARD AND BUDGET BOARD WHEREAS, the City Council annually appoints a liaison to the Lake Johanna Fire Operations Board and Budget Board, THEREFORE, BE IT RESOLVED that the City Council hereby appoints Gregg Larson to serve as 2005 City Council liaison to the Lake Johanna Fire Operations Board and Budget Board. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\A.dmin\Council\Resolutions\1005\OS-13, Appointing Council Liaison to Lake Johanna Fire Operations Board and Budget.doc ~ ~HlLLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-14 A RESOLUTION APPROVING THE 2005 CITY COUNCIL REGULAR MEETING AND WORK SESSION SCHEDULE WHEREAS, the City Council annually adopts its meeting schedule for regular City Council Meetings and Work Sessions. THEREFORE, BE IT RESOLVED that the City Council hereby approves Attachment "A" - Arden Hills City Council 2005 Meeting Schedule. ADOPTED by the City Council this 10th day of January, 2005. . Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05-14, Approving the 2005 Meeting Schedule for Council Regular Meetings and Work Sessions. doc . . . . Arden Hills City Council 2005 Meeting Schedule Attachment "A" Date Day Meeting Time January 10 Monday Council 7:00 p.m. January 24 Mondav Work Session 4:45 p.m. January 31 Mondav Council 7:00 p.m. February 14 Mondav Council 7:00 p.m. February 22 Tuesdav Work Session 4:45 p.m. February 28 Mondav Council 7:00 p.m. March 14 Mondav Council 7:00 p.m. March 21 Mondav Work Session 4:45 p.m. March 28 Mondav Council 7:00 p.m. April 11 Mondav Council 7:00 p.m. April 18 Mondav Work Session 4:45 p.m. April 25 Monday Council 7:00 p.m. Mav9 Mondav Council 7:00 p.m. May 16 Mondav Work Session 4:45 p.m. May 31 Tuesdav Council 7:00 p.m. June 13 Mondav Council 7:00 p.m. June 20 Monday Work Session 4:45 p.m. June 27 Monday Council 7:00 p.m. Julv 11 Monday Council 7:00 p.m. Julv 18 Mondav Work Session 4:45 p.m. July 25 Mondav Council 7:00 p.m. Auqust 8 Mondav Council 7:00 p.m. Auqust 15 Mondav Work Session 4:45 p.m. Auqust 29 Mondav Council 7:00 p.m. September 12 Monday Council 7:00 p.m. September 19 Monday Work Session 4:45 p.m. September 26 Monday Council 7:00 p.m. October 11 Tuesday Council 7:00 p.m. October 17 Monday Work Session 4:45 p.m, October 31 Monday Council 7:00 p.m, November 14 Monday Council 7:00 p.m, November 21 Monday Work Session 4:45 p.m. November 28 Mondav Council 7:00 p.m. December 12 Mondav Council 7:00 p.m. December 19 Mondav Work Session 4:45 p.m. \\Earth\Admm\CounCll\Calendar\2005 Meelmg Schedule.doc ~ ~HlLLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-15 A RESOLUTION APPOINTING 2005 ECONOMIC DEVELOPMENT COMMISSION WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding development issues; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2005 Economic Development Commission: Bruce Kunkel, Chair Chris Asbach Dale Beane Kevin Kelly Ray McGraw Jim Paulet Ed Werner . THEREFORE, BE IT FURTHER RESOLVED: The City Council appoints Mayor Beverly Aplikowski as Council Liaison and Community Development Director Scott Clark as Staff Liaison to the 2005 Economic Development Commission. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05-15, Appointing Economic Development Comittee and Liaisons.doc . . Prepared by: Tm Dept.: O&M Council Mtg. Date: 1/10/2005 Final Action Needed By: 1/10/2005 ~ ~~HILLS City of Arden lIi1ls Request for Cotlllcil Action Agenda Item Il~1 Lift Station #4 & #9 - Authorization to Advertise for Bids BUdgeted Amount: $200.000.00 Actual Amount: $263.350.00 Funding Source: Sanitary Sewer EnterDrise Fund Council Action Request: URS is requesting that the City of Arden Hills provide Authorization to Advertise for Bids for the Lift Station #4 & #9 Reconstruction Project. Staff Recommendation: The Arden Hills City Engineer recommends the Council provide Authorization to Advertise for Bids for the Lift Station #4 & #9 Reconstruction Project. Advisory Commission Action: Commission Date Action . Supporting Docume'1ts (which are attached to this Action Form): [ZI Memo/Lettef: o Resolution (No. ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 URS ITEM 3.Q . Thresher Square 700 Third Slreet South Minneapolis. MN 55415 Phone: (612) 370-0700 Fax: (612) 370-13783 To: Michelle Wolfe/ Arden Hills Copy: Tom Moore/Arden Hills File: 31809733.00201 Jim Perron! Arden Hills Nick Landwer/URS Frank Ticknor/ URS From: Gregory Brown, PE Arden Hills City Engineer Date: January 5,2005 Subject: Authorization to Advertise for Bids Lift Station #4 & #9 Reconstruction Project Background . As part of the continuing rehabilitation of the sanitary sewer system for the City, the Council authorized preparation of Plans and Specification for the Lift Station #4 & #9 Project on November 29,2004. Plans and Specifications for this project have been completed including a construc1ion cost estimate. Project Description Both Lift Station #4 and #9 are old "steel can" structures built in the early 1960's that have deteriorated and are in difficult locations to access if problems arise. The method for reconstruction of #4 and #9 will follow that of Lift Station #7 last year and Lift Station #3 in 1998. A bypass pump will first be installed from an adjacent sanitary manhole into the forcemain to keep the system running during construction. The existing lift station structures and control panel will then be removed and the new pumping system and electrical system will be installed. The bypass is removed once City staff approves the system and the new lift station will be brought on-line at that time. The proposed work indicated here is based on final Plans and Specifications. The estimated cost of construction to rebuild both of these lift stations is approximately $229,000 with the overall Project cost approximately $263,350. The budget adopted includes $200,000 overall project cost for this construction item. The estimate reflects inflation of construction costs through the 2004 construction year. The Lift Station Reconstruction project is funded entirely under the Sanitary Sewer Enterprise Fund which has a current balance of $1,138,151. . R:\31809733\DOCUMENTS\WORD\Auth for Ad 1-4-05l.S4&9.doc . . . Memorandum January 5,2005 Page 2 Project Schedule A public bidding process will be required for this project. The schedule below for the Lift Station #4 & #9 Reconstruction Project is based on an Authorization to Advertise for Bids on January 10, 2005. Advertisement Period Bid Opening A ward Contract Begin Construction Complete Construction January 21, 2005 - February 14, 2005 February 15, 2005 February 28, 2005 April 4, 2005 June 1,2005 (sodding, restoration) Recommendation URS is requesting that the City of Arden Hills provide Authorization to Advertise for Bids for the Lift Station #4 & #9 Reconstruction Project. -.- e I' ~ ~HILLS City of Arden lIills Request for Council Action Prepared by: TM Dept.: O&M Council Mtg, Date: 1/10/2005 Final Action Needed By: 1/10/2005 Agenda Item ~I.., ReF:. Feasibilitv ReDort for 2005 PMP Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Accept feasibility report for the 2005 PMP project - Red Fox/Grey Fox Area. Staff Recommendation: Advisory Commission Action: Commission Date Action Supporting Documents (which are attached to this Action Form): o Memo/LeUer: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o AUorney Recommendation: IZI Other: 2005 PMP Feasibility Report Financial Implications: Administrator/Staff Comments: Page 1 of 1 I j ... I I' I I I I -. I I I I I I I " I FEASIBILITY STUDY AND REPORT FOR 2005 PAVEMENT MANAGEMENT PROGRAM - DUNLAP STREET - TH51 FRONTAGE ROAD - RED FOX ROAD - GREY FOX ROAD - NORTHWOODS DRIVE -~:Y~'~', 'i, '" ;i;;~iJ,;, .~"'L.~.~ ,,,,,..,.,;:~,.,~;..~.~,.:;.l:~_"i-j~ :.;:~_ JANUARY 2005 Thresher Square 700 Third Street South Minneapolis, MN 55415 612,370.0700 Tel 612.370.1.378 Fax 31809691 /.,.-~... ...... , /~:-- \ . {~/~\ ! \..1(Y,./ I FEASIBILITY STUDY REPORT FOR Ii I I I I I -. I .' I I I I I I' I 2005 PAVEMENT MANAGEMENT PROGRAM CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA January, 2005 URS Corporation 700 Third St. South Minneapolis, Minnesota 554t5 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota Section 326.02 to 325. t5 4ro MN Lic. No. 228 t4 File: 3t809691 URS .a- January 10,2004 ... Honorable Mayor and Members of the City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 I I I I I -. I I I I I I , I' I ATTN: Michelle Wolfe City Administrator , RE: Feasibility Study and Report 2005 Pavement Management Program Honorable Mayor and Members of the City Council: The enclosed feasibility report has been prepared examining the proposed rehabilitation of Red Fox Road, Grey Fox Road and Northwoods Drive and reconstruction of Dunlap Street and the TH51 Frontage Road as authorized at the September 13th, 2004 Council Meeting, This report will evaluate the feasibility of the proposed improvements as directed by the City Council. Information utilized in the preparation of this report includes the 1999 and 2002 Pavement Condition Index field surveys, aerial mapping, as-built plans, GIS property information, plat information, and input from Rice Creek Watershed and MnDOT, Weare of the opinion that the improvements outlined in this report are feasible and would address an area that is hi gh on the list for pavement rehabilitation and pavement reconstruction, The proposed improvements would bring Dunlap Street and the TH 51 Frontage Road up to City standards while significantly rehabilitating Red Fox Road, Grey Fox Road and Northwoods Drive thus reducing maintenance costs and improving water quality for Valentine Lake in Rice Creek. Sincerely, i:}~ Thresher Square. 700 Thlle! Street South' Suite !JOO . MOloeu!,,,I,,, MY 55" 15 . Phoilc 11,/2) 370-0700 . FIi.\ iIJ12i/70-1378 r I I I' , I PROJECT LOCATION PARKSHORE'=5 '" en ~ " "" I I I @) , I I l- i I RED " ~, "- :"i . z r ~ , c GREY ! FOX RD, '1+ ..t- \ J"~ I ci o ;: '" I I I I I I , i . I 'UBS I z w " '" "" z '" ~ " " o CANNON ~ AVE. ~ ~ ~ EN HILLS RD. F D"'''[C . ~~ ai-~ tn o G"\,' gs S. A ~l "" '" E o z o " I u RICHMON~ i '- CT. ' w AVe -1' '" ~ ,......: -<i U con AGE ?\... ~ =:! CANNON u lL" k 0::: 0 &j A " o ] 1500 ] 1=1.500' 2005 PAVEMENT MANAGEMENT PROGRAM Thr~sh'" SQuare 700lhir:JStreotSoy,h M;M~.polis, MN 55415 612.J70.010nToI 6,2.J70.1J7RF.. PROJECT LOCATION MAP I I I' I I I I I I .. I ~ I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM ~ A. INTRODUCTION , On September 13, 2004, the Arden Hills City Council authorized the preparation of a feasibility study for the 2005 Pavement Management Program. The proposed 2005 Pavement Management Program consists of the proposed reconstruction of Dunlap Street and the frontage road along TH51 and rehabilitation of Red Fox Road, Grey Fox Road and Northwoods Dri ve, The project area is located immediately south of 1-694 and west of Lexington Avenue and is used primarily for light industrial, commercial and business offices. PAVEMENT MANAGEMENT PROGRAM PmLOSOPHY The current Pavement Management Program policy was adopted by the Council during the Fall of 2001. The adopted City approach to pavement management is,based upon considering neighborhoods as a whole. The City has implemented a pavement management program, which includes field surveying each roadway every three years to monitor its conditions, identify trends and extrapolate pavement life expectancies. This survey measures all of the pavement distresses within a road segment and results in a numerical Pavement Condition Index (PC!) unique to each particular road segment. To implement a maintenance program, specific rehabilitation I reconstruction treatments are recommended based on the PCI values of the street. A specific PCI value is assigned to streets and used to rank all the City Streets in order from highest to lowest PCI (or best to worst), The PCI ranking can then be used to determine the streets and neighborhoods, that are ranked worse in comparison to the City as a whole, and singled out for improvements, The PCI value doesn't determine the rehabilitation or reconstruction cost of a project, but mcrely prioritizes all the City streets to determine those that are in the worse condition and in most urgent need of repair. The following table illustrates the generally recommended treatment for a given PCL PCI 100-81 80-61 60-0 TREATMENT Spot Repair, Crack Seal and Seal Coat Mill and Overlay Complete Reconstruct In addition to surface PCI ratings, issues such as drainagelflooding, water quality improvements, conformance with design standards and utility condition are considered when developing the recommended priority for reconstruction and rehabilitation of City pavements, This approach allows for the City to address storm drainage and water quality issues, which typically cannot be effectively solved on a street by street basis. Additionally, the neighborhood approach provides some economy of construction costs and limits impacts to neighborhoods for one season of construction instead of multiple seasons over a period of several years. URS I I f I I I I m I It I I I I I I I f' I 2005 PAVEMENT MANAGEMENT PROGRAM This feasibility report is organized into 9 sections which begin with an outline of the existing conditions and deficiencies of the project area followed by descriptions of the proposed improvements and alternatives where appropriate and concluding with a summary of the project costs, funding and proposed schedule. The report includes three appendixes providing additional detail and clarification with graphic exhibits, detailed construction cost estimates and preliminary assessment roles, " .;. '.. ';"-.:..;;,. .-..-".:,,~~... Lack of curb & gutter, drainage (Dunlap Street) Deteriorating roadway conditions (Red Fox ROilll) URS 2 I I f I I I I I I Ie I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM I B. BACKGROUND - The project area that is being considered for the 2005 Pavement Management Program is a primarily a light industrial and commercial business area. The area receives a significant amount of semi-trailer and truck traffic, which are vital to the commercial businesses within the area. A few of the businesses in the project area are retail oriented and are typically located along Lexington Avenue however the majority of the roadway network serves employees and deliveries/trucking for a variety of large and small private businesses. Special consideration of the importance of consistent access to each business in the area will be made throughout the design process and construction activities to minimize any inconvenience and disruption of business operations, A number of infrastructure deficiencies have been identified in the area which have lead to the inclusion of this area into the 2005 Pavement Management Program. The following table provides information on the street pavements which are included as a part of this feasibility report: Exist. Prop, PCI PCI Original Last Street Name Width Width 2000 2002 Const. Maior Work Dunlap Street 30 32 75 36 1970 None TH 51 Frontage Rd (north) 24 32 64 53 1970 None TH 51 Frontage Rd (south) 24 32 43 22 1970 None Red Fox Road 45 45* 70 32 1970 None Grey Fox Road 33 33* 67 53 1970 1982-0verlay Northwoods Drive 37 37* 85 82 1986 None · M&O - No change to existing width proposed for streets identified for Mill and Overlay, Dunlap Street is identified for reconstruction for a number of reasons, Its pavement condition is very poor, the roadway does not include concrete curb and gutter and is less than 32 feet wide, the existing profile promotes poor drainage and leads to standing water for extended periods following rain events, The roadway is often at the same elevation as adjacent parking lots which leads to ponding within private properties as well, Runoff from the roadway is not currently treated to improve its water quality prior to discharge into downstream waters, -..-.. ,~~~ i :4- ;f'l ~<:i. -;~~,~.' -.(~:~:::-j:.,<,-". '~,.'~ t... :t;;o:~~~; Ii "" ~~ TH 51 Frontage Road is also identified for reconstruction for a number of reasons. Its pavement condition is very poor, the roadway does not include concrete curb and gutter and is only 24 feet wide, the northern half of the existing roadway is very low in URS 3 . . - I I I I I II I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM elevation resulting in common ice/snow and flooding issues which require an inordinate amount of maintenance time from City staff to address, The access geometry to and from northbound TH 51 requires very tight turning movements and offers minimal queuing of vehicles entering or exiting the freeway, Runoff from this roadway enters ditches on either side without any water quality treatment. Red Fox Road and Grey Fox Road each have PCI values in the typical range for complete reconstruction, however both roads meet or exceed standards for width and have concrete curb and gutter and functioning storm sewer collection systems. Northwoods Drive PCI valuc is approaching the range for typical mill and overlay rehabilitation, This street is the youngest in the project area, includes concrete curb and gutter, storm sewer and meets City standards for width, Informational Letters have been sent to all property owners in the area and we have spoken to a few individual property owners and plan to continue to maintain dialogue and solicit feedback with property owners as the project design develops. All of the streets within the project area except for Northwoods Drive are designated as State Aid streets and therefore are eligible for funding with the City's State Aid account as well as being subject to State Aid roadway design standards, Proposed assessments as outlined later in the report are based upon the current unit assessment policy with adjacent commercial properties contributing 70% of the roadway improvement project costs, . URS 4 I I , I I I I I I It I I I I I I I " I 2005 PAVEMENT MANAGEMENT PROGRAM I C. PROPOSED ROADWAY IMPROVEMENTS , OVERVIEW The following is a summary of the proposed rehabilitation/reconstruction treatments that are proposed for the project area streets. Proposed street widths are measured between the face of new curbs. Four alternatives are proposed for the TH 51 Frontage Road which are provided for consideration of the Council. The proposed roadway improvements are illustrated in exhibits Al - A5 in Appendix A. Dunlap Street (full depth reconstruction, 32 foot width, storm sewer) TH 51 Frontage Road Alt 1 (full depth reconstruction, 32 foot widfh, storm sewer) TH 51 Frontage Road Alt 2 (full depth reconstruction, 32 foot width, storm scwer) TH 51 Frontage Road Alt 3 (full depth reconstruction, 18 foot width, storm sewer) TH 51 Frontage Road Alt 4 (complete removal, cuI de sac Grey Fox Road) Red Fox Road (patching, full width milling, 2.5" bituminous overlay) Grey Fox Road (patching, full width milling, 2,5" bituminous overlay) Northwoods Drive (partial width milling, 2" bituminous overlay) NEW PAVEMENT SECTION DISCUSSION The proposed roadway improvements for Dunlap Street and the frontage road along TH51 include a full reconstruct due to their deteriorated conditions, lack of curb & gutter, drainage infrastructure. The proposed street pavement sections will be designed in accordance with MnDOT State Aid guidelines for flexible pavement design utilizing the soil R-values measured from the geotechnical analysis accomplished as a part of the final design process. City standards include a 12 inch sand subbase. The sand subbase will provide enhanced pavement support, pavement subdrainage and frost protection necessary for the soils encountered in this area. The anticipated pavement cross section will include 5 inches of bituminous surfacing, 8 inches of Class 5 aggregate base and 12 inches of sand subbase, The sand subbase will be drained with perforated pipes running along the length of the roadway and connected to storm sewer catch basins, Final pavement sections will be determined as a part of the final design process based upon the soil borings and analysis of in place soils and traffic loads, Traffic counts have been taken for the streets for present traffic volume and future traffic and subsequent loading on the pavements was determined, The sand subbase will add value to the pavement section through increased strength and frost resistance, The cost of the sand subbase is approximately $25,00 per linear foot of roadway. Additional excavation, or subgrade excavation, may be required to correct poor soils in isolated locations as field conditions dictate. CURB AND GUTTER DISCUSSION The proposed improvements include concrete curb and gutter on Dunlap Street and the TH 51 Frontage Road. The City guidelines allow for the use of three types of curb: 4" barrier, 6" barrier URS 5 I I ,. I I I I I I Ie I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM or 4" surmountable. The existing curb along Red Fox Road, Grey Fox Road and Northwoods Drive is a 6" barrier design, We recommend the use of 6" barrier curb as it is currently in place throughout the project area and is generally preferred by City maintenance staff. Sections of curb and gutter along Red Fox Road and Grey Fox Road have either sunk or are broken up and are causing water to pond in these areas, The curb and gutter at thcse trouble spots will be removed and replaced as part ofthis project. Although the cost of curb spot repairs is more expensive than removing the entire curb and replacing with a curb machine, the most cost effective means for this project appears to be the spot repair method based upon the quantities of curb identified in the field, The estimated cost for spot repairs along the curb is approximately $30 per linear foot and the cost for removing and replacing the curb by machine is approximately $16 per linear foot. The total amount of curb that has been identified for replacement is approximately 2700 linear feet, which equates to an estimated cost of $81,000, Removing and reconstructing the entire 9200 linear feet of curb along Red Fox Road and Grey Fox Road would equate to an estimated cost of $147,200. The economic comparison clearly indicates that the spot repair method is the most cost effective option in this case, RIGHT-OF - WAY DISCUSSION Based on our review of county property records and field survey, we have determined that a parcel along the northern half of Grey Fox Road is currently under pri vate ownership. As a part of the project, we recommend that the City acquire this parcel in order to complete the right-of- way along Grey Fox Road. The existing roadway is partially located in this parcel and has been functioning as a public street since its initial construction. Exhibit Al illustrates the right-of-way acquisition parcel. No other right-of-way is anticipated to be acquired for roadway purposes, however, some drainage easement may be necessary to bc acquired along the TH51 Frontage Road in order to construct water quality improvements and delineate existing drainage ways, In addition, minor temporary easements for grading purposes may be required along Dunlap Street and the TH 51 Frontage Road, Temporary and permanent easements will be determined in the early phase of final design once the Council has directed staff regarding which alternatives to proceed with, Negotiations will take place with affected property owners prior to the assessment hearing with the goal of obtaining easements before the assessment role is finalized and adopted. The estimated project costs in this report do not include any property acquisition costs. Dunlap Street: The street reconstruction will include the removal of existing pavement, realigning of the roadway within the existing ROW to accommodate driveways, trees, and utilities. The proposed profile elevation of Dunlap Street will be slightly lower than the current elevation to promote better drainage from adjacent properties into the street. In addition, shallow sodded (mowable) swales are proposed along segments of Dunlap Street to intercept runoff from adjacent parking lots prior to entering the street drainage system. Swale areas will be bedded with sand drained by roadway sub drains to promote infiltration of small rain events. Reconstruction of bituminous and concrete driveways will be performed as necessary to meet the new roadway grades, Some existing driveways widths will be narrowed wherever possible without disruption of business access. The roadway will be striped and signed to provide for safe traffic movement and prohibit on street parking. URS 6 I .. I I I I I I -. I I I . I I I I' I 2005 PAVEMENT MANAGEMENT PROGRAM ROW ROW 14' 5' CDNC~ l' WAL 2.007- - (ALT.) 6D' 14' 16' 1.' 2,00';: (8518 C&G ~O~ 20Q.X //Q] LOi" ~ ~ INFilTRATION SWALE SAND SUBBASE .32' FACE TO FACE 1WO WAY STREET NO PARKING DUNLAP STREET CON1lNUaUS SU6DRAIN TH 51 Frontage Road: Four alternatives have been suggested to address the TH 51 deficiencies. Alternative 1 includes removal of the cxisting pavement, realigning a new 32 foot wide roadway within the existing ROW to improve comer geometry while maintaining access to TH 51 at its current location. The northern half of the frontage road would be elevated to reduce issues arising out of nuisance flooding. The roadway would be signcd and striped for safe traffic movement and to prohibit parking, A plan view of Alternative 1 is illustrated in exhibit A2 in Appendix A, Alternative 2 includes the horizontal and vertical alignment of Option A while the proposed access to TH 51 is relocated to coincide with Red Fox Road. This access location would improve vehicle queuing distance to enter the freeway (from Red Fox Road mainly), Initial discussions with MnDOT staff have been supportive regarding the potential access location. MnDOT has indicated that they would provide a full review (and hopefully approval) only if Council desires to proceed with this option, It is possible that this option may be selected by the Council and rejected by MnDOT staff. The roadway would be signed and striped for safe traffic movement and prohibit parking, A plan view of Alternative 2 is illustrated in exhibit A3 in Appendix A. ROW I" VARIES \ J""'"~" - T \ 16' 5'-10' l ~/ 2,00% ~ 2.00_% 2,0W. 32' FACE TO FACE TWO WAY STREET NO PARKING TH 51 FRONTAGE ROAD ALTERNATIVE 1 & 2 URS 7 I I , I I I I I I lit I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM Alternative 3 is essentially identical to Alternative 2 except the frontage road would be narrowed to 18 feet and designated one way northbound, This option would be less costly than Alternative 2, provide less potential vchicle conflict at the intersection of Red Fox Road and would allow for some additional water quality enhancement along the roadway by expanding and deepening ditches, This option would have minor access impacts to area businesses and is subject to approval from MnDOT staff. The roadway would be signed and striped for safe traffic movement and prohibit parking. A plan view of Alternative 3 is illustrated in exhibit A4 in Appendix A. ROW ROW VARIES 18' 5'-10' ~ ,8618 C&C I \L , 1/ .~ 2.00% ~ 2.00% - 18' FACE TO FACE ONE WAY STREET NO PARKING TH 51 FRONTAGE ROAD ALTERNATIVE 3 Alternative 4 eliminates the TH 51 Frontage Road entirely, relocates access to TH 51 to Red Fox Road and includes a cuI de sac for the end of Grey Fox Road. This option would be the least expensi ve however would have some access impacts to area businesses and is also subject to approval from MnDOT staff. This option would allow for more extensive water quality enhancement in the area previously occupied by the roadway. A plan view of Alternative 4 is illustrated in exhibit A5 in Appendix A. Grey Fox Road, Red Fox Road: The proposed improvements include several areas of curb replacement and pavement patching followed by a full street width mill and 2.5" bituminous overlay. Based upon field review, we anticipatc that approximately 5% of the roadway surface will require patching, By correcting the most deficient sections of the roadway and curb infrastructure as well as removing the entire top 2 inches of existing pavement (by milling), the roadways should be serviceable for the next 10-15 years at a modest cost to the City and property owners, This is a more aggressive scope for mill and overlay than has been used in the past throughout the city however, it is recommendcd based upon the relatively poor surface condition of these two roadways which otherwise meet or exceed City design standards, URS 8 I I , I I I I I I -. I I I I I I I " I 2005 PAVEMENT MANAGEMENT PROGRAM ROW ROW VARIES 165' VARIES 165' EXISTING 18618 C&G r 2.5" OVERLA , / / l' 2,ao' 2.00% 2.00"; 5' CO~9- - - 2...:.,00% WALK \ J, / (ALT,) / :33' FACE TO FACE TWO WAY STREET NO PARKING , I 2" MILL~ FULL WIDTH GREY FOX ROAD r 17,5' 17.5' 22.5' 22.5' 2.00% EXISTING ! B618 C&G I B' 'pARKING LAN 2. 0% 2..00% 5' CONC. WALK I /-- 2.5" OVERLA B' / PARKING LAN t' / (ALT,) 2" MILL FULL WIDTH 45' FACE TO FACE TWO WAY STREET WITH PARKING RED FOX ROAD Northwoods Drive: include surface milling of the bituminous pavement adjacent to the existing concrete curb and the construction of a 2" bituminous overlay over the entire pavement surface, Based upon field review, we anticipate that less than 1 % of the roadway surface will require patching prior to the overlay, This mill and overlay scope is more typical of that performed throughout the City in the past. ROW ROW 11.5' 18.5' 18.5' 11-5' EXISTING f 861a C&G r- 2" OVERLAY , / / / 2.0 % 2.00% 2.00% 2.00% - - - 37' FA.CE TO FACE TWO WAY S1REET NO PARKING 2" MILL NORTH WOODS DRIVE 4'-5' WiDTH 2" MILL-- 4' -6' WiDTH URS 9 I I ,I' I I I I I I II I I I . I I I " I 2005 PAVEMENT MANAGEMENT PROGRAM Sidewalk Improvements: The proposed sidewalk alternative would be approximately 4,000 feet in length and constructed along the east boulevard of Dunlap Street, the north Boulevard of Grey Fox Road and the south boulevard of Red Fox Road. The sidewalk would be 5 feet wide and constructed out of concrete, Pedestrian ramps at intersections would be constructed including the two signalized intersections with Lexington Avenue, The sidewalk would provide area workers with a recreational route as well as improve pedestrian access to some of the businesscs in the area from the Lexington A venue transit and trail system, The estimated project cost for the sidewalk as outlined above is approximately $85,000 and would be included with the assessments resulting in approximately $25,000 in City costs. Additional sidewalk to the west of Dunlap could be considered as well if Council desires, URS 10 I I I' I I I I I I II I I I I I I I I' I 2005 PAVEMENT MANAGEMENT PROGRAM D. PROPOSED DRAINAGElWATER QUALITY IMPROVEMENTS DRAINAGE OVERVIEW The majority of this business area drains overland or through an existing storm sewer system to the ditch along the TH 51 frontage road, Thc runoff continues to flow under TH 51 and into Lake Valentine via a meandering channel which runs through Bethel University. No storm sewer exists on Dunlap Street. Runoff from Dunlap Street and adjacent properties ends up ponding in ruts along Dunlap Street and ultimately flows south overland to Grey Fox Road. Dunlap Street runoff is therefore untreated when it enters the storm sewer. Other untreated runoff within this area includes runoff along Red Fox Road, Grey Fox Road and the TH 51 Frontage Road as well as runoff from the business parking lots adjacent to Dunlap Street. The remaining runoff within this project area is treated, generally in privately constructed ponds throughout the project area, prior to flowing into the storm sewer system, The proposed drainage improvements are illustrated in exhibits Al - A5 of the Appendix, Overall, the proposed improvements will not change existing drainage patterns with the exception of the areas that are untreated and within City ROW. The proposed water quality improvements include the following: The reconstruction of Dunlap Street includes the use of infiltration swales along the east and west boulevards to intercept runoff from adjacent parking lots thus reducing the load on the proposed storm sewer systcm and provide some level of treatment for area runoff. The infiltration swales will be constructed within the City ROW, will consist of mowable turf and will facilitate infiltration and sediment removal for small rainfall events, The sand subbase for the roadway (with draintile) will also be extended under the swale areas to promote maximum infiltration of runoff. During larger storm events, the infiltration swales will overflow into the street itself and be collected by catchbasins, which will route the runoff to an expanded ponding area along the northern edge of Grey Fox Road. The project includes reducing driveway widths wherever possible to help reduce runoff as well as improve traffic flow along the street. There are a number of driveways that are shared with multiple properties and are 40 to 70 feet wide. Specific driveways will be investigated and narrowed if appropriate &~ .~ II ,- - . . .._-.J.~_ ~ T~ . ...1fII '.:~:,"~ .: ,~_~..w'_~~~ _~~~~:. ..":;i': East side of Dunlap Street facing north - Potential infiltration swale location '" ,-' ~<- ~ ..,..,:.';..-....>..,...'..'.... ~,., :':.,,:_:.:.::----:7:;i..:;~~~, ~.". -"." ".". East side of Dunlap facing south - Potential infiltration swale location . ".~ URS 11 I I I' I I I I I I .. I I I I I I I I' I 2005 PAVEMENT MANAGEMENT PROGRAM In addition to routing runoff through infiltration swales, the proposed Dunlap Street storm sewer system will direct its discharge into an expanded pond arca north of Grey Fox Road and east of the railroad tracks. The existing pond area would require minor excavation and clearing and grubbing to enhance its storage capacity, The pond currently collccts overland flow from the businesses to the north, Due to the flat topography, existing runoff rates into the pond are low and the ponding area is underutilized, The existing outlet from the pond will also be reconstructed to provide additional storage in the pond resulting in improved water quality of the discharge. As was discussed earlier in the report, some opportunity for water quality improvements are possible along the TH 51 Frontage Road, Along with raising the roadway to reduce nuisance flooding, the construction of a retaining wall will be necessary to maintain and possibly improve the function of the ditch. Maximizing hydraulic storage in the ditch will be pursued during final design in conjunction with discussions with property owners including the potential for drainage easement acquisition from the two businesses along the TH 51 Frontage Road, ~..~~....;:~~ ~",-'" View ofTH 51 Frontage Road and adjacent ditch MNDOT has a significant amount of flow that enters this ditch area, from the 1-694 pond as well as runoff from TH 51, The proposed water quality improvements along the TH 51 Frontage Road include enclosing the treated 1-694 pond discharge in a pipe which would bypass the ditch and connect directly to the culvert pipe that directs area runoff across TH 51 to the channel through Bethel University, This modification would create storage volume in the ditch for untreated City runoff generated in the area, MnDOT staff have been supportive of this View of existing TH 51 Frontage Road access point concept to date and have indicated that costs incurred by the City for the construction of the bypass pipe may be reimbursable by MnDOT through in-kind funding for the 1-694 project or potentially reimbursed directly by MnDOT at the time of construction, Other proposed drainage improvements include repairing curb and gntter within the area, Due to broken and sunken curb and gutter along Red Fox and Grey Fox Road, standing water remains on the roadway after rain events and melting snow, Spot repairs will be done on identified sections of curb and gutter and catch basins will be reconstructed to improve the drainage along the roadway and within the storm sewer system, URS 12 I I I' I I I I I I -. I I I I I I I f' I 2005 PAVEMENT MANAGEMENT PROGRAM .:\ '-.<:_:._~".- Sunken catch basin on Red Fox Ruad URS 13 I I I' I I I I I I II I I I I I I I " I 2005 PAVEMENT MANAGEMENT PROGRAM ~ E. PROPOSED UTILITY IMPROVEMENTS I' SANITARY SEWER IMPROVEMENTS The sanitary sewer was televised by the City and the condition of the pipes appeared in fair condition, A few isolated sections of broken or crushed pipe have been identified and will be repaired as a part of the project. If the repair is located along a street that is scheduled for mill & overlay, the Contractor will excavate the section of damaged sewer, complete the repair and patch the roadway prior to completing the mill & overlay, Trenchless spot repairs will be specified wherever possible to limit construction impact. W ATERMAIN IMPROVEMENTS The project includes the replacement of hydrants and valves based upon our recent experience with leaking and faulty watermain valves and hydrants in the older sections of town, Many valves are inoperable and some begin leaking as a result of excavation work going on around them. Once again, on streets scheduled for mill & overlay, the Contractor will excavate and patch roadway prior to completing the mill & overlay. PRIVATE UTILITIES Pri vate utility companies have been notified of the extent and proposed schedule of the project. They will be required to relocate any of their utilities that conflict with City utilities or roadway improvemcnts proposed in the project. A meeting will be held with the private utility companies to discuss the proposed project and this may result in private utility upgrades. Although private utility upgrades and modifications may be done in conjunction with this proposed project they would not be installed as part of this proposed project. URS 14 I I I' I I I I I I .. I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM II F. PROJECT COSTS - Preliminary project cost estimates have been prepared for the proposed improvements and the alternatives discussed in this report for the consideration of the Council. Project costs shown below include a 10% contingency cost and 26% for administrative costs. Administrative costs include engineering, planning, legal, fiscal and City staff expenses. The following is a summary of the estimated project costs for the recommended improvements and alternatives, Detailed estimates are included in Appendix B. Item Description Proiect Cost Roadway Improvements Dunlap Street Reconstruction * TH 51 Frontage Road Alternative 1 TH 51 Frontage Road Alternative 2* TH 51 Frontage Road Alternative 3 TH 51 Frontage Road Alternative 4 Red Fox Road Rehabilitation * Grey Fox Road Rehabilitation* Northwoods Drive Rehabilitation* $319,000 $381,900 $430,000 $327,500 $100,000 $231,200 $198,700 $47,000 Drainage Improvements Dunlap Street Drainage Improvements* TH 51 Frontage Road Storm Sewer (Alternatives 1,2 & 3)* TH 51 Frontage Road Storm Sewer (Alternative 4) Red Fox Road Storm Sewer Modifications* $107,800 $123,100 $110,000 $20,100 Watermain Improvements Hydrant and Valve Replacement Project Area* $138,600 Sanitary Sewer Imorovements Spot Repairs over Project Area* $15,100 Sidewalk Improvements Grey Fox, Dunlap, Red Fox Loop Alternate $85,000 Total Project Cost Based Upon Improvements identified by asterisks above: $1,610,500 URS 15 I I I' I I I I I I II I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM I G. PROJECT FUNDING , The project will be funded from several sources including MnDOT State Aid Fund, Unit Assessments on the benefiting properties, the City General Fund, the City Enterprise Funds for Watermain, Storm Water and Sanitary Sewer improvements, ASSESSMENT RUE DISCUSSION The proposed assessment for the project is based on the 2004 Revised Assessment Policy that was approved by the Arden Hills City Council on September 13, 2004, The policy states that commercial properties with frontage abutting a street that is reconstructed shall be assessed on a per unit basis at the commercial/industrial equivalent assessment rate. The per unit basis is calculated based on the average neighborhood unit size, particularly in a mixed neighborhood. Larger sized commercial lots may be sub-divided into smaller units for assessment purposes and to ensure equity. The proposed assessment rate is based on seventy percent (70%) of the cost of the roadway improvements plus all associated overhead cost for a typical commercial street section. The total number of lots that will benefit from the project and have property lines adjacent to a roadway that is be rehabilitated or reconstructed is 31. We have developed five unit assessment rates as follows: Dunlap St Reconstruction unit assessment: TH 51 Frontage Rd Alternatives I & 2 Reconstruction unit assessment: TH 51 Frontage Rd Alternative 3 Reconstruction unit assessment: Grey Fox Rd, Red Fox Rd, Northwoods Dr M&O unit assessment: $11,165,00 $12,151.00 $10,450,00 $3,709.00 The total number of units (121) calculated for this project is approximately equal to the total acreage of area properties, Therefore a 10 acre property is assigned ten assessment units for the project. Corner properties that are adjacent to both reconstruct and mill and overlay streets will have their units di vided proportionally for each frontage, Therefore, a 9 acre corner property would be assigned 9 assessment units of which 5 may be identified as Dunlap St reconstruction units and 4 as Grey Fox Rd M&O units. The two properties immediately east of the TH 51 Frontage Road will have different assessments depending on the option selected by the Council for that roadway, The Preliminary Assessment Role is attached in Appendix C and Exhibit C3 identifies the properties in the project area that arc included in the assessment role, URS 16 I I , I I I I I I .. I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM Total Project Cost Based Upon Improvements identified by asterisks above: $1,610,500 PROPOSED FUNDING SOURCES General Fund: Arden Hills State Aid Fund: Non Assessable Street Fund: PIR Fund (Assessments): Surface Watcr Utility Fund: Watermain Utility Fund: Sanitary Sewer Utility Fund: Total $200,000 $400,000 $ 65,800 $691,000 $100,000 $138,600 $ 15.100 $1,610,500 URS 17 I I , I I I I I I II I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM II H. PROJECT SCHEDULE The following schedule has been prepared based upon City Council receiving this feasibility report on January 10, 2004: );> Feasibility Report Issued to Council );> Public Hearing );> Obtain Easements, ROW );> Final Design );> Assessment Hearing );> Approve Plans & Specifications / Authorize Advertisement for Bid );> Bid Opening );> Award Construction Contract );> Begin Construction );> End Construction January 10,2005 January 31,2005 January ~ March 2005 February - March 2005 April 11, 2005 April 25, 2005 May 24, 2005 June 13, 2005 June 20,2005 September 30, 2005 It should be noted that although the entire projected construction period is over three months, the project specifications will require that the Contractor restore streets with curb and gutter and one lift of bituminous within 28 days of the initial removal of the existing pavement on a given street. URS I~ 18 I I , I I I I I I .. I I I I I I I , I 2005 PAVEMENT MANAGEMENT PROGRAM ~ I. SUMMARY I~ The Red Fox / Grey Fox Commercial area is in the City's 2005 capital improvement program for a number of factors including poor existing pavement conditions, poor drainage infrastructure along Dunlap Street and the TH 51 Frontage Road and lack of water quality treatment for most of the runoff generated from City S(f.'~5, The improvements outlined in this report will bring the Dunlap Street and TH 51 Frontage Road pavements up to City standards as well as rejuvenate and extend the useful life of the Grey Fox Road, Red Fox Road and Northwoods Drive pavements. In addition, watermain valves, hydrants and sanitary sewer systems will be rehabilitated to reduce the likelihood of operational problems in the future for those systems. A number of relatively low cost water quality enhancements are proposed with the project which will ultimately improve the quality of Lake Valentine and Rice Creek, A number of alternatives have been outlined in the feasibility report including a range of options for the reconstruction (or removal) of the TH 51 Frontage Road, In addition we have estimated the cost to construct sidewalk along some of the roadways in the area for the Council's consideration, We have attempted to provide Council with general descriptions and estimated costs of the proposcd improvements and alternatives in the report. More detailed information and analysis will be provided depending on the direction Council wishes to take, Project costs, as illustrated herein, are reasonable and representative of the proposed scope of improvements. The estimated project costs for the improvements included with this report are within the amounts estimated as a part of the City's Capital Improvement Program, URS 19 I I f I I I I I I II I I I I I I I , I APPENDIX - A EXHIBITS .,.- PLOT DATE: Oct 05, 2004 .3:15pm DISK FilE NAME: (15.06) R:\J1a09691\EXHIBITS\a05-ROAD.dwg - ~~ - ~ Q 0" ~ ::o~ ~O z" >0 c;)'" "'''' _0 :;::::0 "0 ::0> 00 ~~ "'-< z (ijlt' 0", "TIO )>0 :;001 0-0 ('TJ3: Z-o :c r r (J) ITl X )>:C ....- ,Q;! -l - - - - "-, , I :::J c;) ::0 '" -< ." o X =::0 o > t::J 3:: ,...-~"1 F r I ~............r::~~_ ! It':e I r ~~ 'I I ::0 L- ~.J ~ r II J-G-<;O- _---.-J I I ~fT1?d I I ~~~ = ",0", ;;jZ~ ",It'''' ",-<:::I 0 -1::oZ .. __."~___,_,,,.c;).."""""'____1 I ~>tn 0 , >;c!-t ::e ZI'T'IO >Z::O c;)-t3:: 1Tl'TI~ 0::0 ;;I." 3::0 '::0 r---~ I ~ ~ c zi!~ 9 ~ - - - , - - ,;:) ~ ~~\", f~, 'i_, (/ (..---' (-"'""'" o -rP - - - - TH 51 I i ~O L > 3::0 o ::e~ ::e >-< > ;;1::0 .8 ::0 I'T1 c: _C'l ~ ~~ Q: O;jj, Z <c: !;;! 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I APPENDIX - B DETAILED CONSTRUCTION COST ESTIMATES I EXHIBIT BI Scope 01 Es~male: Roadway - Full Reconstruct, Dunlap Street - Reconstruction Drainage-Connecl to exrsting slormon Grey Fox, Water-ReplaceHyl:!ranlandValves ESTIMATED QUANTITIES FEASIBILITY REPORT I ESTIMATED ESTIMATED ESTIMATED ESTIMATED UNIT ROADWAY DRAINAGE SANITAAY WATER MAIN CONTRACT ITEM UNIT PRICE or; PROJECT COST PROJECT COST PROJECT COST PROJECT COST I MOBILIZATION LUMP SUM $ 23,500.00 1.0 $ 23,500.00 $ $ $ $ $ REMOVE STORM SEWER PIPE LF $ 5.00 40.0 $ $ 200.00 , $ REMOVE BITUMINOUS PAVEMENT SY $ 2.00 4300.0 $ 8,600.00 . , , REMOVE BITUMINOUS DRlVEWAY PAVEMENT SV , 200 100110 $ 2,000.00 , , $ REMOVE DRAINAGE STRUCTURE EACH $ 350.00 20 $ $ 700.00 , $ I REMOVE GATE VALVE & BOX EACH $ 210.00 8.0 , $ $ $ 1,6!lO.OO REMOVE HYDRANT & VALVES EACH $ 350.00 5.0 $ $ , $ 1,750.00 00 , $ , , SAWiNG BITUMINOUS PAVEMENT FULL DEPTH LF $ 2.00 250_0 , 500.00 $ , , ADJUST GATE VALVE EA $ 250.00 8.0 $ $ , , 2,000.00 I SALVAGE SIGN TYPE C EACH $ 50.00 2.0 $ 100.00 $ . , SALVAGE SIGN. STREET SIGN EACH $ 50.00 2.0 , 100.00 , , , 0.0 $ $ , , COMMON EXCAVATION P Cy $ 7.80 3191.0 $ 24,251.60 , , . SUBGRADE EXCAVATION EV CY $ 7.40 250.0 , 1,850.00 , , , SELECT GRANULAR BORROW C P CY $ 12.40 1745.0 , 21,638.00 , , , I COMMON BORROW L CY $ 7.40 400.0 $ 2,960.00- $ , , TOPSOIL BORROW LV CY $ 15.00 100.0 , 1,500.00 , , , 0.0 $ , , , AGGREGATE BASE, CLASS 5 TON $ 9.70 100.0 $ 970.00 $ . , AGGREGATE BASE CV , CLASS 5 P Cy $ 22.70 1118.0 $ 25,378.60 , , , 0.0 $ . . , I BITUMINOUS DRIVEWAY SY $ 22.00 1000.0 $ 22,000.00 , $ , 0.0 , , , , BITUMINOUS MATERIAL FOR TACK COAT GAL $ 3.00 270.0 $ 630.00- , , , 0.0 , , , . TYPE LVWE45030C WEARING COURSE MIXTURE TON , 35.00 480.0 $ 16,800.00 , , , TYPE LVNW45030C BASE COURSE MIXTURE TON , 40.00 480.0 $ 19,200.00 , $ $ III 0.0 , , , , 4 INCH PERF. pve PIPE DRAlN LF $ 4.00 2400.0 , 9,600.00 , $ , 15lNCH RC PIPE SEWER DESIGN 3006 CL III LF $ 27.00 20000 $ $ 54,000,00 $ , CONNECT TO EXISTING STORM SEWEA EA $ 750.00 10 , , 750.00- , , 0.0 , , , , F&I HYDRANT EA $ 2,500.00 5.0 $ $ $ $ 12,500.00 I 6. GATE VALVE AND BOX EA $ 700.00 80 , , $ , 5,600.00 1. TYPE K COPPER PIPE LF $ 20.00 50.0 . $ $ . 1,000.00 ADJUST CURB STOP BOX EACH $ 152.00 10.0 , , , $ 1,520.00 6. DIP WATER MAIN LF $ 50.00 100.0 , , $ , 5,000.00 INSULATION SY $ 15.00 100.0 , , $ $ 1,SOO.00 WATERMAIN FITTINGS LB $ 3.00 500.0 , , , , 1,500.00 I 0.0 , $ . $ CONSTRUCT DRAINAGE STRUCTURE DSGN 48-4020 LF $ 295.00 28.0 . , 8,260.00 $ $ CONSTRUCT DMINAGE STAUCTURE DSGN 2X3 LF $ 156.00 24.0 , , 3,744.00 , $ CASTINGASSEt.llBLY EACH , 400.00 4.0 , , 1600.00 , , 0.0 , , , , I CONCRETE CURB & GUTTEA DESIGN B616 LF $ 8.00 2600.0 , 20,800.00 , , , 6 INCH CONCRETE DRIVEWAY APRON SY $ 38.50 160.0 , 6,160.00 , , $ 0.0 , , , , F&I SlGN PANEL TYPE C SF , 20.00 80.0 , 1,200.00 , , , INSTALL SIGN TYPE C EACH , 50.00 10.0 , 500.00 , , , 0.0 $ , , , I POND GRADING LS , 10,000.00 1.0 , , 10,000.00 , , BALE CHECK EACH , 10.00 40.0 , 400.00 $ , , SILT FENCE, lYPE HEAVY DUTY LF $ 2.80 joo.O $ 260.00 , $ , ROCK CONSTRUCTION ENTRANCE EACH , 1,200.00 2.0 , 2,400.00 , , , 4' DOUBLE YELLOW LINE-EPOXY LF , 3.00 1200.0 , 3,600.00 , , , 12. STOP BAR. EPOXY MARKING LF $ 25.00 32.0 , 800.00- , , , I 0.0 , , , , SODDING, TYPE LAWN SY , 2.80 6000.0 , 16,800.00 , , , ESTIMATED CONSTRUCTION COST . 234,500.00 . 79,300.00 . . 34,100.00 I 10% CONTINGENCY , 23,500.00 , 7,900.00 , , 3,400.00 26% ADMINISTRATION , 61,000.00 , 20,600.00 , , 6,900.00 I ,. I I EXHIBIT B3 Frontage Road - Reconstruct (1 Way) &:OjJe of Eslimate: RrnIWiay-Full Reconstruct, Drainage - CulYer1 replaced, pipe tor MNDOT pond outfIow,Wa\ef- Replace Hydrant and Valves ESTIMATED QUANTITIES EXHIBIT 84 Scope ot Estima1e: Roadway - M&O, curb spot Red Fox Road - Mill & Overlay repairs, Drainage - Grit Chamber, Sanilary- Spot -- repairs 10 pipe., Water. Replace Hydrant and Valves ESTIMATED aUANTIT1ES :C:h"ovOF! "lHJlLS_'"~PMP:- 'od:;;;:':';: '<",-,'::,'.>C7:2,;0.', "YJ!!f}'iii:);j;;f':_ F IBILlTi REPORT EsnMATED ESTIMATED ESTIWlTED E5fIMATED "'" ROADWAY DAAlNAGE SANJTAAV W,o,TEFlMAlN CONTIWO' "" "'" PRICE = PFlOJECTCOST PROJECT COST PFlOJECTOOSl PROJECT COST LUMP SUM $ 18,500_00 1.0 $ 18,500.00 $ $ $ $ REMOVE STORM SEWER PIPE IF $ 500 40.0 $ $ 200.00 . , REMOVE BITUMINOUS PAVEMENT SY , 200 500.' $ 1,000.00 $ . , REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $ 2.00 1,000.0 , 2,000.00 $ $ , REMOVE DRAINAGE STRUCTURE EACH $ 350.00 '.0 , $ 1,400_00 $ $ REMOVE GATE VALVE & BOX EACH $ 21lJOO '.0 . $ $ $ 84<).00 REMOVE HYDRANT & VALVES EACH $ 350.00 3D . $ $ , 1,050.00 0.0 $ $ $ $ SALVAGE SIGN TYPE C EACH $ 50.00 3.0 , 150_00 $ $ , SALVAGE SIGN - STREET SIGN EACH $ 50.00 3D $ 150.00 , $ , 0.0 . , $ . COMMON EXCAVATION P Cy $ 7.60 j 000_0 . 7,600.00 . $ , SUBGRADE EXCAVATlON EV CY $ 7.40 500.0 $ 3,700.00 $ , . SELECT GRANULAR BORROW C P CY $ 12.40 1,500.0 $ 18,600.00 . $ $ 0.0 . . S . AGGREGATE BASE, CLASS 5 TON $ ,.ro 500.0 . 4,650.00 . $ . 0.0 . . . . BITUMINOUS MATERIAL FOR TACK COAT GAL $ 300 565.0 . 1,695.00 , . . 0.0 . $ . . 2.5" MILL & OVERLAY SY $ '.00 11,317.0 , 11,311.00 , . , TYPE LVWE45030C WEARING COURSE MJXTURE M&O TON $ 35.00 1,625.0 $ 56,875.00 , . , 0.0 , . . , 36'" RC PIPE APRON EACH $ 1,000.00 1.0 , , 1,000.00 , , 0.0 , $ . $ 18 INCH RC PIPE SEWER DESIGN 3006 CL III LF $ 37.00 40.0 , . 1,48000 . $ 36 INCH RC PIPE SEWER DESIGN 3006 CL III IF , 40.00 40.0 , , 1,600.00 . $ 0.0 . , . $ F&I HYDRANT EA $ 2,500.00 30 . $ . . 7,500.00 6" GATE VALVE AND BOX EA $ 700.00 '.0 . $ , . 2,800.00 0" DIP WATER MAIN IF , 50.00 20.0 $ , $ . 1,000.00 ~ INSULATION SY $ 15.00 400.0 . , , . 6000.00 WATERMAIN FmlNGS LB $ 300 500.0 . , , . 1,500.00 0.0 . , , . -- CONSTRUCT DRAINAGE STRUCTURE 2' ~ 3' LF $ 318.20 5.0 $ . 1,591.00 , . CONSTRUCT DRAINAGE STRUCTURE DSGN 50-4020 IF $ 3'"-00 12.0 $ , 4,080.00 , $ CASTING ASSEMBLY EACH $ 400.00 '.0 . . 1,600.00 . . ADJUST RING FRAME AND CASTING EACH $ "".00 '.0 . $ 1800.00 . , DO . . . . S" PVC SDR26, 10' -12' LF $ "'.00 100.0 . . $ 4,000.00 . DO $ $ . , CONCRETE CURB & GUTTER SPOT REPAIR B618 LF $ 22.00 1,212.0 , 26,664.00 . . 6 INCH CONCRETE DRIVEWAY APRON SY $ 35.50 50.0 , 1,925.00 . , $ CONCRETE PEDESTRIAN RAMP EACH $ 500.00 2.0 . 1,000.00 . . $ 7" CONCRETE VAlLEY GUTTER IF $ 25.00 40.0 . 1,000.00 $ . $ 0.0 , $ $ F&l SIGN PANEL TYPE C SF $ 2fJ.00 27.0 , 540.00 . $ . INSTALL SIGN TiPE C EACH $ 50.00 3.0 , 150.00 , , . 0.0 $ , $ . BAlE CHECK EACH $ 10.00 100.0 1,000.00 , $ . SILT FENCE, TYPE HEAVY DUTY IF , 2.60 1,000.0 . 2,500.00 , $ $ ROCK CONSTRUCTION ENTRANCE EACH $ 1,200.00 LD , 1,200.00 , , 12" STOP BAA - EPOXY MARKING IF 25.00 15.0 $ 375.00 . , . 0.0 . $ , . SODDING, TiPE LAWN ,y $ 2.80 2,()()(J.0 $ 5,600.00 $ . , CONSTRUCTION FENCE LF $ 3.00 5000 $ 1,500.00 $ . $ ESTIMATED CONSTRUCTION COST . 170,000.00 $ 14,800.00 , 4,000.00 . 20,700,00 . I I ,. I I I I I I -- I I I I I I I ,. I EXHIBIT B5 Scope of Esllmate: Roadway - M&O, curb spot Grey Fox Road - Mill & Overlay repailS,Sanitary-Spo1 repalrn on pipe, Waler- Replace Hydranl and Valves ESTIMATED aUANT1T1ES CI:I~Y5QF'Afl~8_t$:"'.:roos;:efA~;j(4;' '">""r:?fI!fE::"" "",,'/;::;;;;;;;:iiC;;if;:c';d,C;' 0Xlfi;/iX<7!i]Z':;'T - -~..- ",~-- "" - ,.,',,-, FEASI I EP Rr ESTIMATED ~ST1MATED 0"' flOAOWi\.Y DAAlNAGE =NTFI!\CTJTEM 000 PRICE Q~ PROJECTCosr PFlOJECTCOST LUMP SUM 13,500.00 1.00 13,500,00 $ $ $ , , REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY , 2.00 30000 , 60000 , , REMOVE GATE VAlVE & BOX EACH $ 210.00 4.00 , , , REMOVE HYDRANT & VALVES EACH $ J5().00 3.00 , , , 0.00 , , , SAWING BITUMINOUS PAVEMENT FUlL DEPTH LF $ 200 30.00 $ 60.00 , $ SALVAGE SIGN TYPE C EACH $ 5000 2.00 $ 100,00 , , SAlVAGE SIGN. STREET SIGN EACH $ 50.00 100 , 50,00 , $ 0.00 , $ , COMMON EXCAVATION P Cy $ '''' 1,000.00 , 7,600.00 , , SUBGRADE EXCAVATION CY , 7.40 50000 $ 3700.00 $ , SELECT GRANtJLAR BORROW CV P CY $ 12.40 f,5OO.oo , 18,600.00 , , COMMON BORROW LV CY , 7.40 200.00 , 1,480.00 , $ TOPSOIL BORROW l CY $ 15.00 100.00 , 1,500.00 $ $ 0.00 , , , AGGREGATE BASE, ClASS 5 TON , 9.70 50000 , 4850.00 , , 0.00 $ , , 0.00 , , , BITUMINOUS DRIVEWAY SY , 22.00 300.00 . &,600.00 $ . 0.00 $ , , BITUMINOUS MATERIAL FOR TACK COAT GAL , '.00 60000 $ 1,800.00 , , 0.00 , , $ 2.5" MILL &. OVERLAY SY , 100 8,833.00 , 8833.00 , . TYPE LVWE45Q3OC WEARING COURSE MIXTURE M&O TON , 35.00 1,270.00 , 44,450,00 , , 0.00 , , $ F&I HYDRANT EA , 2,500.00 '.00 , , , 6" GATE VALVE AND BOX EA $ roo.OO '.00 , , , 6' DIP WATER MAIN LF , 5000 100.00 , , , INSULATION SY , 15.00 2OD.00 , $ , WATERMAlN FITTINGS LB $ 3.00 100.00 , , , 000 , , , 8'PVCSDR26,lO'.12' LF $ 32.00 100.00 , , , 0.00 , , , CONCRETE CURB & GUTTER SPOT REPAIR B61 B LF $ 22.00 930.00 $ 20,460.00 $ $ 6 INCH CONCRETE DRIVEWAY APRON SY $ 38.50 30.00 , 1,155.00 $ . CONCRETE PEDESTRIAN RAMP EACH $ 60000 200 , 1,000.00 , $ 0.00 , , , F&.I SIGN PANEL TYPE C SF , 2000 18.00 , 360.00 . , INSTAlL SIGN TYPE C EACH $ 50.00 2.00 , 100.00 , $ 0.00 , $ , SILT FENCE. TYPE HEAVY wrY LF , 2.'" 200.00 , ""'.00 $ , ROCK CONSTRUCTION ENTRANCE EACH , t,200.oo '.00 $ 1.200.00 , , 3'x6' CROSSWALK PAVEJ.JENT - EPOXY MARKING SY $ 25.00 5000 , 1,250,00 , , 12" STOP BAA- EPOXY MARKING LF , 25.00 30.00 , 750.00 , , 0.00 , , , SODDI~G, TYPE LAWN SY , 2." 2.000.00 , 5,600.00 , , ESTIMATED CONSTRUCTION COST , 146,100.00 , , 10% CONTINGENCY , 14,601100 , , 26% ADMINISTRATION , 38,000.00 , , ESDlAATED """." PAOJECTCOST 3,200.00 $ , , , $ $ , , , , , $ . . , , , , , , , , , , $ , , , $ 3,200.00 $ $ , , , . $ , , , , , , , 300.00 60000 ESTlMATED WATERr.IAIN PROJE'GTCOST 840.00 1,050.00 7,500.00 2,800.00 5,000.00 3,QOO.110 300.00 2D,500.oo 2,100.00 5,300.00 I I r I I I I I I FIt I I I I I I I ,. I EXHIBIT B6 Northwoods Drive. Mill & Overlay Scope at Estimate: Roadway .M&O, Sao~ary" Spot repllirs on pipe, Water-Replace Hydrant QndValve.s. RT ESTIMATED ESTIMATED ESTlMATEO ESTIMATED "~ RO/'DWAY DRAlNIIGE "'""- WATEAMAlN CONTAACTJTEM PRICE ON PIlOJECTCOST PROJECT COST PFlOJECTCOST PAOJEGT=sr MOBILIZATION 1,644./lJ '.0 1,044.10 . . $ $ . $ REMOVE GATE VALVE & BOX EACH $ 210.00 SO $ $ $ $ 1,050.00 REMOVE HYDRANT &. VALVES EACH $ 3.0.01) 2.0 , $ $ $ 700.00 0.0 $ $ , , COMMON EXCAVATION P CY $ 7.50 200.0 $ 1,52000 $ , , SUBGRADE EXCAVATION EV CY $ 74{) 100.0 $ 740.00 $ $ $ SELECT GRANULAR BORROW CV}{P CY $ /2.40 300.0 $ 3,720,00 $ $ $ 0.0 $ $ $ . AGGREGATE BASE, CLASS 5 TON $ 9.70 100.0 $ 970.00 $ , $ 00 $ $ , , BITUMINOUS MATEAIAL FOR TACK COAT GAL $ 3.00 157.0 $ 471.00 $ , , 0.0 . , . , Z"MILL&OVERLAV SY $ '00 3,156,0 . 3,156.00 , , . TYPE LVWE45030C WEARING COURSE MIXTURE M&O TON $ 35.00 363.0 . 12,705.00 $ . . 00 , $ . . F&I HYDRANT EA $ 2.500.00 2.0 , , . . 5.000.00 6' GATE VALVE AND BOX EA $ 700.00 5.0 . $ . . 3,500.00 ADJUST CURB STOP BOX EACH $ 152.00 5.0 . $ . . 760.00 6' DIP WATER MAIN LF $ 50.00 50.0 . . . . 2500.00 0.0 . $ . . 8" PVC SDR 26,10' -12' LF $ 40.00 100.0 , , $ 4,000.00 $ 0.0 , , $ . CONCRETE CURB & GUTTER SPOT REPAIR B618 LF $ 22.00 100.0 . 2,200.00 , . . 6 INCH CONCRETE DRIVEWAY APRON SY $ 35.50 80.0 $ 3,080.00 , $ $ 00 $ $ $ $ BAlE CHECK EACH $ moo 500 . 500.00 , $ $ SILT FENCE. 1YPE HEAVY DUTY LF $ 2.60 200.0 , 520.00 . $ $ 12' STOP BAR - EPOXY MARKING LF $ 25_00 200 $ 500.00 , . $ 0.0 $ $ $ $ SODDING, TYPE LAWN SY $ 2_80 1,000.0 $ 2,800.00 . $ ESTIMATED CONSTRUCTION COST $ 34,500.00 . . 4,000.00 . 13,500.00 10% CONTINGENCY $ 3,500.00 $ $ 400_00 , 1,400_00 26% Al"lfI.o1lNISTRATION $ 9,000.00 $ $ 1,000.00 $ 3,500.00 I I ,. I I I I I I fit I I I I I I I ,. I APPENDIX - C PRELIMINARY ASSESSMENT ROLLS I I r I I I I I I lit I I I I I I I ,. I EXHIBIT C1 City of Arden Hills 2005 Assessment Rate Red Fox I Grey Foz Neighborhood Alternatives 1 and 2 Prop STREET No NUMBER STREET Area * Unit ImprQvemen1 type Assessment 3725 DUNLAP STREET N 1.66 1 Reconstruct 11,165.00 1 Mill & Overla 3,709.00 2 3755 DUNLAP STREET N 0.93 1 Reconstruct 11,165.00 3 3758 DUNLAP STREET N 2.59 3 Reconstruct 33,495.00 4 3775 DUNLAP STREET N 4 4 Reconstruct 44,660.00 5 3776 DUNLAP STREET N 2.94 3 Reconstruct 33,495;00 6 3796 DUNlAP STREET N 2.86 3 Reconstruct 33,495,00 7 1133 GREY FOX ROAD 1.01 1 Mill & Overla 3,709.00- 6 1159 GREY FOX ROAD 2.67 1 Reconstruct 11,165.00 2 Mill & Overla 7,416.00 . 1170 GREY FOX ROAD 6 Mill & Overla 29 672.00 10 1240 GREY FOX ROAD 5 Mill&CNerla 18545.00 11 1260 GREY FOX ROAD 5 Mill & Overla 18,545-<)0 .5 13 1300 GREY FOX ROAD 6.64 7 Mill & OVerla $ 25,963.00 14 3711 LEXINGTON AVENUE NORTH 5.03 5 Min & Dverla $ 18,545.00 15 3737 LEXINGTON AVENUE NORTH 1.49 1 MiD & Overla $ 3,709.00 16 3833 LEXINGTON AVENUE NORTH 0.98 1 MiD & Overla $ :3700.00 17 3855 LEXINGTON AVENUE NORTH 1.52 2 Mut & Ovena $ 7,418.00 18 3900 NORTHWOODS DRIVE 4,46 4 M~I & Overla $ 14,836.00 " 3920 NORTHWOOOS DRIVE 2.02 2 Mill & Overta $ 7,418.00 20 3930 NORTHWOODS DRIVE 4.24 4 Mill & Overta $ 14,836.00 21 o RED FOX ROAD 3950 8.13 6 Mm & Overla $ 29,672.00 22 o RED FOX ROAD 3910 2.04 2 Mitt & Overla $ 7,41B.00 20 o RED FOX ROAD (top of 1125) 1.31 1 Mitt & Overla $ 3,709.00 24 1125 RED FOX ROAD 1.45 1 Mitt & Overla $ 3,709.00 25 1140 RED FOX ROAD 1.99 2 Mill & Overla $ 7,418.00 26 1160 RED FOX ROAD 1.35 1 Reconstruct $ 11,165.00 1 Mill & Overla $ 3,709.00 27 1212 RED FOX ROAD 1.95 1 Reconstruct $ 11165.00 1 Mill & Overla $ 3,709.00 28 1260 RED FOX ROAD 3.74 4 Mill & Overla $ 14,836.00 29 1275 RED FOX ROAD 4.97 5 Min & Ovena $ 18,545.00 JXF 31 1315 RED FOX ROAD 1.62 2 32 1230 RED FOX ROAD 0.69 1 33 o NORTHWOODS DRIVE 1.02 1 Notes: 1) Areas Calculated from the Ramsey County 1/2 Section Map 2) Properties 12 and 30 From the TH 51 Frontage Rd. 3) Alternative 3 Would Reduce the Reconstruction Cost to Properties 12 and 30 by approxima.tely 14% 4) Alternative 4 Would Have No TH 51 Frontage Road Reconstruction Cost forPropertie5 12 and 30 Properties (includin~ the City} 33.. TotaJArea 119.9 acres Reconstruct Costs. Fronta e Rd $ 381,900.00 Reconstruct Costs. DunlaD 51. $ 319,IXX1OO m&ocosts $ 476,900.00 Assessment Reconsl.- Fronta e Rd $ 133 665.00 70";;' 01 est. cost (East 1/2 of Road) Assessment Reconst. - Dunla 51 $ 223,300.00 70%0Ie51. cost Assessment M&O $ 333,83(too 70% of est. cosl Total Units - Fronta e Road 11 ToIal Units - Reconstruct 20 units ToIal Units - M&O 90 units Reconstruction Assessment Per Unit. Fronta e RD $ 12,15t.00 Reconstruction Assessment Per Unit- Dunla 51 $ 11,165.00 M&O assessment runit $ 3,709.00 - --- N NNN -...J -...J"'.Jo"",J W W WWW 00 000 N I\) NNN ~ ~ ~~~ W N C,.)Nl\) o 0 000 o 0 000 o 0 000 -"" W Wc.n...... ~ W ~ '" :i:l m o "Tl o X :n o )> o '" '" ~ ~ '" , m CJ) .... ~ '- r (f) )> Z o o o o o ~ o :E )> -< Z ~ r CD )> Z ;>\ ~ '" ..... 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CD ::l ::I: -. Vi p~m JO~ ~ - - - - -. -,. DISK FILE NAt.AE: (15.06) R:\Jla09691\e:xHIB!TS\oddrl!l~s1.dwg Dc: = o -< .., o )( :0 o ". C ;:: F= It' ". o o c Vi :::i o Zo - - - "'8-~~ 0'" ~ ~ - ~ .. o 1i1 '---,.) - -,.- - <- f:] o FRONTAGE ROAD ( I~I I i , I L_J = == ~~(-~J ~, i , ,-' r' /.-~-' l ] ~~~ I 1 "''''''' l 8l<;llli 1 L, ~ ,~ i I L._J ~__J ~~~~ -...-... g~~8 ~~~ ~~ I I c 0... !::il.' t;1 !li I I ~ r-~ i i~iJ ~ !:i !::i !::i :----""'-1 I I I"'" '" '" II .................., l~gg~ i l__.j !::i !iJ '" .., ~ :0 ~ '" c .., c 0 )( u I IF ;;; i .. 0 ;!;li;C ~ ~~~ <;\ I 58 '" 8 - ,. I c...",c.."...t..I(,o,l(.ol j L__~::~~ ~ ~_~J ~~-i I ~~~~I I (,01' , ::j' I 01 ,--_.J I '" I I ill I LJ g '" 1 I I ~ I L_-_J o i \\ \ ~\ \" "-"'. ~<' ,'" ~\ \ \, '2 i '" !iJ g g '" .. 8 Z o :0 ~ ~ o c C1l ~ ~ LEXINGTON AVENUE '" ~ o ~ " o ~ --. m i~J ". Q C ~ C ~ :0 -1OJ);>0JZ '" C1l IfTl<-....lO C1l ~ ;:: 0 z g U1 fTl-....l-1 );>. _~ fTl ". ~ "U~);> .. "tl .., ON ;:! :::OfTl:::O~ 0 ""10 !:I ~ ~U1fTl(Jl :0 >0 "tl ;UUl fTlU1Z-....l :0 OfTl . 0 0-0 ;-IO~0J "tl !Z!J:: '" -0 );>"U~ '" :x: ::;! ~ U1:::o~ ". );>Or C1l C1l "U '" "UOQ C1l ~ );>U1- :::ofTlZ '" -10C) Z .... -1 0-10 I'Tl "TJOZ X () :J: t.I !;!;! -l . Prepared by: Dave Scherbel Dept.: Building Council Mtg, Date: 1/10/2005 Final Action Needed By: 1/10/2005 ~ ~HlLLS City of Arden Hills Request for Council Action 1 Agenda Item 1~~~lolil!1:iil '+<4~ Adoption of State Build;n!! and Fire Codes Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: 0 Council Action Request: Staff recommends approve and adoption of State Building Code #352 and State Fire Code #353. Staff Recommendation: Adopt above-mentioned codes as stated, Advisory Commission Action: Commission Date Action Not Supporting Documents (which are attached to this Action Form): . o Memo/Letter: o Resolution (No. ) [3J Ordinance (No,#352 and #353) o Engineering Recommendation: o Attorney Recommendation: [3J Other: Letter from Lake Johanna Fire Department Regarding State Building Code Adoption. Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~~HlLLS MEMORANDUM DATE: January 10,2005 TO: Mayor and City Council FROM: Dave Scherbel, Building Official SUBJECT: Adoption of Minnesota State Building Code (Arden Hills Ordinance #352) and State Fire Code (Arden Hills Ordinance #353) Staff seeks an ordinance adopting the Minnesota State Building Code and the State Fire Code. Currently, the City has adopted the State Fire and Building Code (the current edition of the State Code as amended from time to time) which in effect adopted the State Codes with any new amendments that were enacted. Because of significant changes in the name of the Codes - from the UniJorm Codes to the International Codes - and changes in the chapter numbers it has been recommended that the City official adopt the new International Codes to eliminate any possible confusion. , . . . f . . . City of Arden Hills Ordinance #352 Adopting the Minnesota State Fire Code ~ 0\.~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 352 AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE: PROVIDES FOR THE APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, AL TERA TION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA, AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THIS MUNICIPALITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. THIS ORDINANCE SHALL PERPETUALLY INCLUDE THE MOST CURRENT EDITION OF THE MINNESOTA STATE BUILDING CODE. This municipality does ordain as follows: Section 1. Codes Adopted bv Reference. The Minnesota State Building Code, as adopted by the Commissioner of Administration pursuant to Minnesota Statutes Chapter 16B.59 and 168.75, including all of the amendments, rules, and regulations established, adopted, and published from time to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Division is hereby adopted by rcference with thc exception of the optional chapters, unless specifically adopted in this ordinance. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. Section 2. Application, Administration, and Enforcement. The application, administration, and enforcement of the code shall be in accordance with the Minnesota State Building Code. The code shall be enforced within the extraterritorial limits pelmitted by Minnesota Statutes, 168.62, Subdivision 1, when so established by this ordinancc. The codc enforcement agency of this municipality is called the Building Dcpartment. This code shall be enforced by the Minnesota Certified Building Official dcsignated by this Municipality to administer the code (Minnesota State 168.65) Subdivision I. #352 - 1 City of Arden Hills Ordinance #352 Adopting the MilUlesota State Fire Code , Section 3. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes, 16B.62, Subdivision 1. . Permit fees shall be assessed for work governed by this code in accordance with the fee schedule adopted by the municipality by resolution annually. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 16B.70. Section 4. Violations and Penalties. A violation of the code IS a misdemeanor (Minnesota Statutes 16B.69). Section 5. Buildin!! Code Optional Chapters. The Minnesota State Building Code, established pursuant to Minnesota Statutes l6B.59 to 16B.75 allows the Municipality to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. The following optional provisions identified in the most current edition of the State Building Code are hereby adopted and incorporated as part of the building code for this municipality. 1. Chapter 1306, Special Fire Protection Systems with the following options: 1306.0020, Supplement 3 and 1306.0030, Option 1. Section 6. This ordinance and the rules, regnlations, provisions, requirements, orders, and matters established and adopted hereby shall take effect and be in full force and effect from and after the date of its final passage and adoption. . Adoption Date: Adopted by the City Council of the City of Arden Hills the of, 200_. Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the day of ,200~ . \\E.arth\Admin\Council\OrdinaTlces\Ordinance xxx Adopting MN State Fire Code A.doc #352 - 2 City of Arden Hills Ordinance #353 Adopting the Minnesota State Fire Code . ~ "^~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 353 AN ORDINANCE ADOPTING THE MINNESOTA STATE FIRE CODE An ordinance of the City of Arden Hills adopting the Minnesota State Fire Code. This ordinance shall perpetually include the most current edition of the Minnesota State Fire Code, regulating and governing the safe-guarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazardous substahces, materials, and devices, and from conditions hazardous to life or property in occupancy of buildings and premises in the City of Arden Hills; providing for the issuance of permits for hazardous uses or operations; repealing 900.06 and 900.07 of the City ordinances adopted December 17, 2001, and all other ordinances and parts of the ordinances in conflict therewith. . The City Council of the City of Arden Hills does ordain as follows: Section 1. That a certain document, two (2) copies of which are on file in the office of the Building Official of the City of Arden Hills, being marked and designated as the International Fire Code, including Appendix Chapter H, Fires or Barbeques on Balconies or Patios, (see International Fire Code Section 101.2.1, 2000 Edition), as published by the International Code Council and amended by the State of Minnesota, be and is hereby adopted as the code of the City of Arden Hills for regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazardous substances, materials, and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in the City of Arden Hills and providing for the issuance of permits for hazardous uses or operations; and each and all of the regulations, provisions, conditions and terms of the Minnesota State Fire Code, on file in the office of the Building Official of the City of Arden Hills are hereby referred to, adopted and made a part thereof as if fully set out in this ordinance. Section 2. That the geographic limits referred to in certain sections of the Minnesota State Fire Code are hereby established as follows: Section 3204.3.1.1. The storage of flammable cryogenic fluids m stationary containers is prohibited in zoning districts R-l, R-2, R-3, and R-4. . Section 3404.2.9.5.1. The storage of Class I and Class 11 liquids in above-ground tanks is prohibited in all districts except 1-2, #353 - 1 City of Arden Hills Ordinance #353 Adopting the Minnesota State Fire Code Section 3804.2. The storage of bulk liquefied petroleum gas is restricted for the protection of heavily populated or congested areas in all zoning districts as follows: R-I, R-2, R-3, R-4, B-1, B-2, and NTS Neighborhood Business. . Sectiou 3. That Ordinance # 900.06 and 900.07 of the City ordinances adopted December 17,2 00 I, and all other ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. That if any section, subsection, sentence, clause, or phrase of this ordinance is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each section, subsection, clause, or phrase thereof, irrespective of the fact that anyone or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional. Section 5. That the Deputy Clerk is hereby ordered and directed to cause this ordinance to be published. Section 6. That this ordinance and the rules, regulations, provISIOns, requirements, orders, and matters established and adopted hereby shall take effect and be in full force and effect from and after the date of its final passage and adoption. Adoption Date: Adopted by the City Council ofthe City of Arden Hills the day of ,200_. . Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the day of ,200_ \\Earth\Admin\Council\Ordinances\Ordinance xxx Adopting MN State Fire Code_doc . #353 - 2 . . . LAKE JOHANNA FIRE DEPARTMENT 1140 WEST COUNTY ROAD I' SHOREVIEW, MN 55126 OFFICE (651) 481.7024 . FAX (651) 486-8826 November 24, 2004 City of Arden Hills 1245 W. Highway 96 Arden Hills, MN 55112 Dear Mayor and City Council, After reviewing 1306 the special fire protection code of the State Building Code, it is my recommendation that the City of Arden Hills adopt this code with the following options. New and existing building: (Option 2) Subp. 3. New Buildings. Automatic sprinkler systems for new buildings, additions to existing buildings, or buildings in which the occupancy classification has changed must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to E. Exception: The floor area of minor additions that do not increase the occupant load do not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to E. Residential: (Option 1) Group R-I and R-2 occupancies with 8,500 or more gross square feet of floor area or dwelling units or guestrooms on three or more floors; and attached R-3 occupancies and attached townhouscs built to the International Residential Code with 8,500 or more gross square feet of floor arca. All floors, basements and garages are included in this floor area thrcshold. Also, the adoption of Appendix H of the 2003 Minncsota Uniform Fire Code concerning Barbeques and open flames on balconies and patios. Attached is a copy of the 1998 Appendix II-K of the M,U,F.C. which is now Appendix H in the 2003 M.U.F.C. Sincerely, ~/.-::-~~ Tim Boehlke Chief Lake Johanna Fire Department cc: Aaron Parrish, Interim City Manager Dave Scherbel, Building Official SERVING' ARDEN HILLS. NORTH OAKS. SHOREVIEW . SINCE 1943 . Department of Administration Proposed Permanent Rules Relating to State Building Code SPF.C:TAT. F'TRF. PR01'F.r'1'TON ~YC:;'T'F.MS l,n~ nOlO GENERAL_ 'Phi", r.h;:,ptpr 1111,hnri7pc; nprinni'll prnvi,,;nns fnr thp in<:;i?lllll,;nn of (m-pn;,misps: firf'> snpprps:<=:inn c:yc:tPTT1O:; ih."lt mAY h? llrlnplPcI hy ;::! mllniripi'lliry in llrlrlit;nn tn thp StPltp "Rl1ilrlinq C:orlF' Tf tnfO> TTlllnir.inilliry r1rlopt", thF-TTl thp sprinklPT systpm TPql1irpmpnts nf this rhllptpT hprnmp pRr! of thp StRIP RllilrlinQ r:nrlp. ;'Inri ;,-rp rlpnllr.t=lhlp thrnllghnnt H1F! mnnir.iplllity Th;s rhllptpr '1 f llrlnptF'rl mnst hI" .::lrlnpIP<1 wi thcm! ?Impnnmpnt 1,On 0070 MUNICIPAL OPTION. Sllhpllrt 1 Requirement. 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W.::1rpr snpply is not FlVAlli'lhlp An rilt-prnMtp on-slip C;<1llrr.f'> of Wllt"pr m;::Jv hI'" Il<;Prl if it" mppts Ihp ll'Qprnvt='tl nf thp hnilrling offir.1Fll ."Inri firp. r.h;pf Tf Fln ;:'\(h:'ql1?1tp i'lltprn~tp w~tpr ~llpply sllffir.ipnt for hosP. qtrp.~m rP.qllirpTI1p.nts is pTovirlprl OT ilVFlili'lhlp thp hlJilrling nffir.i~l FIno fiTF> ("'hipt mr.y pPTmit thp wfltpr qllppl y rpqlli TPTI1pnts for thp hnqp strPFlm op.mFmrh to hp. mocii fiprl 110h OO~O SUBSTITUTE CONSTRUCTION. Thp instFlllFlt;on of fin i111tnTI1F1tir. sprinklp"T ",,\lstpm AS TPqlliTPd hy this r.hFlptpr rlops not prpr.lnrlp thp. sllhstitllt;nn of ollP-hollr firp-rp.slstivp ('onstrnr.tion FlS pprmittprl hy thp. Tntp.rnritinlli11 "Rllilrlin? r:nrlp 'l'Flhlp. hOl footllotp rl 110h OOhO EXEMPTION. Thp hllilrlinq offir.iFll wlth thp. ('onrllrrpnrp tlf thp fir':::' offir.iFll ffiri)i WFlivp thp rpCJllirpmpnte:: of tilie:: r.hi1ptPr if tnp "'pplir.Mtion of w;:;Jtpr hFls hppn rlpmon~trFltpci to r.on:"ltitlltp FI Sp.riolls lifp firF' or pnvironrnpnti11 h?l7.Flrrl. or if thp hllilrling clops not h.:1vp. ;:m MriP.CJll.:1tp W.:1tp.r supply .::Inn thp. hll;lrling ;q Sllrrollnoprl hv pnhl i r: WrlY"" or )'.:1 rile; mOT.,. thFm hn fppt wi rip on ;;'Ill s -; rlF'O:; l1nh n070 REPORTING. A mllnir-ip.:11ij"y m\lqt sllhm;t A r.opy of thp orrlinFlnr.p F1rlopting this rhFlptpr to thp nPD?lrtmp.nt of Acimin;str?ltion ~lilciinQ rnrlp~ ~nrl ~t~nrirlrrls Division within lS rlFlYS of ;t~ FlrlDprinn REPEALER. Minnp,,;()tll Rlllpo:; pllrt l1nh moo ic; rpppFllprl MINNESOTA STATE DEPARTMENT OF PUBLIC SAFETY . State Fire Marshal Division 444 Cedar Street, Suite 145, 81. Paul, Minnesota 55101-5145 Phone: 651/215-0500 FAX: 651/215-0525 TTY: 651/282/6555 Internet: http://www.dps.state.mn.us Alcohol & Gambling Enforcement Barbecues and Open Flames on Balconies and Patios Bureau of Criminal Apprehension Every summer, barbecue grills reappear on the balconies and patios of multi-family dwellings for another season of outdoor cooking. The use and storage of solid fuel or propane cooking equipment on patios and balconies has resulted, however, in a number of fires in the state of Minnesota. Capitol Security Crime Victim Services In many towns and cities, this practice is prohibited by local ordinance or by adoption of Appendix Il-K in the 1998 Minnesota Uniform Fire Code. The fire code does not prohibit barbecue grills on balconies and patios of multi-family occupancies unless the local governing body has formally adopted Minnesota Uniform Fire Code Appendix Il-K. Driver & Vehicle Services Emergency Management I Emergency Response Commission Here is a reprint of the text of Minnesota Uniform Fire Code Appendix II-K: Appendix II-K Fires or Barbecues on Balconies or Patios . Stale Fire Marshall Pipeline Safety State Patrol 1.1 Open Flame Prohibited. In any structure containing three or more dwelling units, no person shall kindle, maintain, or cause any fire or open flame on any balcony above ground level, or on any ground floor patio within 15 feet of a structure. T raffle Safety 1.2 Fuel Storage Prohibited. No person shall store or use any fuel, harbecue, torch, or other similar heating or lighting chemical or device in the locations designated in Section 1.1, Exception: Listed electric or gas-fired barbecue grills that are permanently mounted and wired or plumbed to the building's gas supply or electrical system and that maintain a minimum clearance of 18 inches on all sides, unless listed for lesser clearances, may be installed on balconies and patios when approved by the chief. ~~t O~.'- ~ ~. An option available to local jurisdictions that have not adopted Appendix II-K is to encourage apartment building owners to incorporate language into their leases that prohibits barbecue grills from being used or stored on balconies and patios. To determine if an ordinance regulating open fires on balconies or patios has been adopted where you live, contact your local fire marshal or fire department. . SFMD Fact Sheet INS-FACT 1999-14 August 30,1999 PageJof2 . . . SFMD Fact Sheet INS.F ACT 1999.14 August 30, 1999 Page 2 of2 Barbecuing in any environment presents certain hazards that people should consider so that they can take precautions to reduce the likelihood of starting a fire. Here are a few tips that can help make barbecuing safer. . Charcoal briquettes should be stored in a dry area because damp or wet charcoal is sensitive to spontaneous heating once dried. . 'The use and storage of barbecue grills should be restricted to the out-of-doors. Never use barbecue grills for home heating or indoor cooking. . Charcoal briquettes should be allowed to eool naturally a safe distance from structures and combustible materials and then disposed of properly. . Charcoal lighter fluid should be properly stored, away from living areas of the home. . Propane cylinders shall be stored outside at least 20 feet from building openings such as windows and doors [NFPA 58 (1995) Section 5-3.4]. If you have any questions relating to the adoption of fire code appendices or any other code issue, please contact the State Fire Marshal Division at (651) 215-0500 and ask for a code specialist. You can also email questionstofirecode@state.mn.us. or visit our web page at www.dps.state.mn.us/fmarshal for the latest information on fire in Minnesota. 1 ~ ~HILLS City of Arden Hills Request for Council Action Prepared by: TM Dept.: O&M Council Mtg, Date: 1/10/2005 Final Action Needed By: 1/10/2005 Agenda Item Payment #6 for Arnt Construction - 2003 PMP Budgeted Amount: _ Actual Amount: $246.206.54 Funding Source: Utilitv Fund Council Action Request: Approve Appiication for Payment No, 6 for the 2003 PMP in the amount of $246,206.54. Staff Recommendation: The Arden Hills City Engineer recommends that Council approve Pay Estimate No, 6 for Arnt Construction Company, Inc. of Hugo, MN in the amount of $246,206,54. A retainage of 0.5% is being hied for this project to cover landscaping warranty items, Advisory Commission Action: Commission Date Action . Supporting Documents (which are attached to this Action Form): ~ Memo/Letter: o Resolution (No. ) o Ordinance (No. ) ~ Engineering Recommendation: See attached memo o Attorney Recommendation: ~Other: Application for Payment No, 6 Financial Implications: Administrator/Staff Comments: . Page 1 of 1 URS \ Thresher Square 700 Third Street South Minneapolis. MN 55415 Phone: (612) 37()..0700 Fax: (612) 37()"1378 . AGENDA ITEM 3.U To: Murtuza Siddiqui I Arden Hills Finance Director File: 3795 I -023-1 00 1 Cc: Michelle Wolfe I Arden Hills Tom Moore I Arden Hills From: Gregory S. Brown ~ (J..{.E. Arden Hills City Engineer Date: January 5, 2005 Subject: Pay Estimate #6 2003 Pavement Management Program Ingerson Neighborhood Karth Lake Neighborhood . Background The City of Arden Hills awarded Arnt Construction Company, Inc. of Hugo, MN the 2003 Pavemenl Management Program on June 9, 2003 for a total contract amount of $1,903,526.10. Change Order #1 in the amount of $126,487.94 was approved by the City Council on December 13, 2004, for a new total contract amount of $2,030,024.03. Pay Estimates #1 through #5, for a total amount of $1,772,693.23 have previously been approved by the City CounciL Project Status This project is complete including punch-list items with the exclusion of landscaping items. The landscaping items are under warranty through the spring of 2005. A final landscaping walk-through will be conducted in 1he spring prior to final payment and a release of retainage. Recommendation The Arden Hills City Engineer recommends the Council approve Pay Estimate #6 for Amt Construction Company, Inc. of Hugo, MN in the amount of $246,206.54. A retainage of 0.5% is being held for this project to cover landscaping warranty items. . , . . . Project: Owner: Owner No,: Contractor: APPLICATION FOR PAYMENT PAYMENT NO.6 2003 Pavement Management Program City of Arden Hills ARNT CONSTRUCTION COMPANY, INC, BRW Job No,: 37951-023.0101 Application Date: 12/14/04 For Period Ending: 12/11/04 Original Contract Amount: Contract Amendments (CO #1): Contract Amount To Date: Total Amount of Work Complete To Date: Material Suitably Stored On. Site but not Incorporated into Work: Gross Amount Due To.Date: Less 0.50% Retainage: Amount Due To.Date: Less Previous Pavments: Total Due This Application: $1,903,526,10 $126,487,94 $2,030,014,04 $2,029,044,99 $0.00 $2,029,044.99 $10,145,22 $2,018,899,77 $1 ,772.693.23 $246,206.54 vGRS Copy C~y Copy Contractor Copy Inspector Co:)y I hereby certify that all items and amounts shown are correct for the work completed to-date. By: Date: I d - ,)./- 0,/ The work on this project and the application for payment have been reviewed and the amount shown is recommended for payment. Date: /~-;l3 -t?'f APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 9 Payment History Payment . Payment Payment Application No. End-Date Date Amount 1 7/5/2003 7/9/2003 $365,498.58 2 8/18/2003 8/20/2003 $592,874.75 3 9/15/2003 9/12/2003 $323,323,60 4 10/15/2003 1 0/21 /2003 $385,262.83 5 11/15/2003 11/19/2003 $105,733.47 Total Payments: $1,772,693.23 . . Page 2 of 9 Application for Payment: Itemization ehedule: A-ROADWAY Unit Contract Contract To.Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $96,000.00 0.70 $67,200,00 0,70 $67,200.00 2021.501 2 CLEARING TREE $200.00 64,00 $12,800,00 224.00 $44,800.00 2101.502 3 GRUBBING TREE $75.00 64.00 $4,800.00 154,00 $11,550.00 2101.507 4 REMOVE RCP PIPE SEWER (STORM) LF $12.00 1,134.00 $13,60B,00 1,063,00 $12,756,00 2104.501 5 REMOVE WATER MAIN LF $16.00 113.00 $1,80B.00 B2,00 $1,312.00 2104.501 6 REMOVE CMP PIPE CULVERTS AND APRONS LF $12.00 341.00 $4,092,00 4B7,00 $5,B44,00 2104.501 7 REMOVE CURB AND GUTTER LF $1.50 1,671.00 $2,506,50 1,961,00 $2,941.50 2104.501 8 REMOVE GUARD RAIL.PLATE BEAM LF $6.00 201.00 $1,206.00 200.00 $1,200,00 2104.501 9 REMOVE BITUMINOUS PAVEMENT SY $1.25 30,400.00 $3B,000.00 28,134.00 $35,167.50 2104.505 10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $2.00 1,888.00 $3,776.00 2,289.00 $4,578.00 2104:505 11 REMOVE CONCRETE DRIVEWAY SY $3,00 B28.00 $2,4B4.00 756.00 $2,26B.00 2104.505 . REMOVE RIP RAP CY $25.00 5,00 $125.00 5.00 $125.00 4.507 13 REMOVE CATCH BASIN EA $350.00 14.00 $4,900.00 14.00 $4,900.00 2104.509 14 REMOVE STORM MANHOLE EA $400,00 4.00 $1,600.00 4,00 $1,600.00 2104.509 15 REMOVE RCP APRON EA $300,00 12.00 $3,600.00 12,00 $3,600,00 2104.509 16 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF $3,00 429,00 $1,287,00 394,00 $1,182,00 2104.511 17 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF $2.00 1,391.00 $2,782.00 1,326.00 $2,652,00 2104.513 18 SALVAGE SIGN TYPE C EA $50,00 28.00 $1,400,00 26.00 $1,300,00 2t04.523 19 SALVAGE MAIL BOX EA $50.00 74,00 $3,700.00 75,00 $3,750,00 2104.523 20 COMMON EXCAVATION (P) CY $7.60 26,584.70 $202,043.72 27,274.70 $207,2B7.72 2105.501 21 SUBGRADE EXCAVATION (EV) CY $7.40 600,00 $4,440,00 2,212.00 $16,368.80 2104.507 22 SELECT GRANULAR BORROW (CV) CY $12.40 10,170,00 $126,108.00 10,170.00 $126,108.00 2105.522 23 COMMON BORROW (LV) CY $7.40 500.00 $3,700,00 2,291.00 $16,953.40 2105523 24 STREET SWEEPER (WITH PICKUP BROOM) HR $125,00 150.00 $18,750.00 34.00 $4,250.00 2123.610 . AGGREGATE BASE, CLASS 5 TON $9,70 550,00 $5,335,00 459,38 $4,455,99 1.501 26 AGGREGATE BASE (CV), CLASS S(P) CY $22,70 6,780.40 $153,915,OB 6,780.40 $153,915,OB 2211.503 Page 3 of 9 ------- - Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 27 BITUMINOUS PATCHING MIXTURE TON $300.00 1.50 $450,00 20,00 $6,000.00 2231_501 $8.491.6. 2B MILL BITUMINOUS SURFACE (2') SY $1.30 7,959.40 $10,347.22 6,532.00 2232501 29 BITUMINOUS DRIVEWAY SY $22.00 1,355,00 $29,810.00 1,315.00 $2B,930.00 2331.604 30 SAWED/SEALED JOINT LF $1.48 4,581.00 $6,779.88 0,00 $0.00 2331.603 31 TYPE LVWE35030B WEARING COURSE TON $30.70 4,223,00 $129,646,10 4,047.20 $124,249.04 MIXTURE 2360.501 32 TYPE LVNW35030C BASE COURSE MIXTURE TON $34.70 3,171.00 $110,033,70 3,171,00 $110,033.70 2360_502 33 BITUMINOUS MATERIAL FOR TACK COAT GAL $1,70 1,145,00 $1,946,50 2,790.00 $4,743.00 2357.502 34 ADJUST CURB STOP BOX EA $152.00 94.00 $14,28B.00 0.00 $0,00 2504.602 35 ADJUST WATER MAIN VALVE BOX EA $250.00 16,00 $4,000,00 12,00 $3,000.00 2504_602 36 RELOCATE HYDRANT EA $3,000,00 6,00 $18,000,00 1.00 $3,000,00 2504.602 37 CONNECT TO EXISTING WATER MAIN EA $1,000,00 2,00 $2,000,00 2,00 $2,000.00 2504_602 38 6' PVC WATER MAIN LF $50.00 20.00 $1,000.00 85,00 $4,250.00 2504.603 39 8' PVC WATER MAIN LF $48.00 110.00 $5,280,00 0,00 $0.00 2504.603 40 WATER MAIN FIITINGS LB $3.00 50,00 $150,00 535.00 $1,605.00. 2504.60B 41 ADJUST MANHOLE RING AND CASTING EA $400,00 28,00 $11,200,00 27,00 $10,800.00 2506.602 42 3' BITUMINOUS WALK SF $1,60 20,922.00 $33.475.20 21,659.00 $34,654.40 2521.511 43 CONCRETE CURB AND GUTTER DESIGN S418 LF $7,50 9,172.00 $68,790.00 9,012,00 $67,590,00 2531.501 44 CONCRETE CURB AND GUTTER DESIGN B618 LF $7.40 7,025.00 $51,985.00 6,934.00 $51,311.60 2531.501 45 6' CONCRETE DRIVEWAY PAVEMENT SY $38,00 640.00 $24,320.00 1,892,50 $71,915,00 2531.507 46 6' CONCRETE DRIVEWAY APRON SY $38.50 757,00 $29,144,50 556,30 $21.417.55 2531.507 47 REMOVE AND REPLACE B618 CUR8 LF $16,00 2,063,00 $33,008,00 2,066.00 $33,056,00 2531.603 48 CONCRETE PEDESTRIAN RAMP TYPE A EA $340.00 2,00 $680.00 4.00 $1,360.00 2531.6G2 49 FURNISH AND INSTALL MAILBOX AND SUPPORT EA $150,00 1DS,00 $15,750,00 2,00 $300,00 2540.602 50 6 Fr WIRE FENCE DESIGN SPECIAL VINYL LF $48.00 110,00 $5,280,00 0.00 $0,00 COATED 2557.501 51 F&I SIGN PANEL TYPE C SF $20.00 211.30 $4,226,00 211.30 $4,226,00 2564-531 52 INSTALL SIGN TYPE C EA $50,00 2,00 $100.00 3,00 $150,00 2564.602 $0.00. 53 24' srop LINE WHITE-EPOXY LF $12,00 62.50 $750.00 0,00 25B4.603 54 BALE CHECK EA $6,00 12.00 $72.00 0.00 $0.00 2573.501 Page 4 of 9 ------- ---- Unit Contract Contract To-Date T a-Date No. Item Unit Price Quantity Amount Quantity Amount 55 FLOATING SILT CURTAIN LF $18,00 390.00 $7,020,00 90,00 $1,620.00 .3.505 SILT FENCE, TYPE HEAVY DUTY LF $2.60 5,253.00 $13,657.S0 3,899.00 $10,137.40 2573.502 57 ROCK CONSfRUCTION ENTRANCE EA $1,200,00 4.00 $4,800,00 4,00 $4,800.00 2573.602 58 SODDING, TYPE LAWN SY $2,80 18,720.86 $52,418,41 22,903,00 $64,128,40 2575.505 Subtotal: $1,376,374.61 $1,411,833,68 Schedule: B - STORM DRAINAGE Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $76,000,00 0,30 $22,800,00 0,30 $22,800,00 2021.501 2 SALVAGE AND REPLACE WALKING 8RIDGE EA $5,000.00 1.00 $5,000.00 1.00 $5,000.00 2104.523 3 COMMON CHANNEL EXCAVATION CY $9,14 3,083,00 $28,178,62 3,083,00 $28,178.62 2105.511 4 FERNWOOD CHANNEL GRAOING LS $9,420,00 1.00 $9,420,00 1.00 $9,420,00 2105.601 5 HAMLlNE CHANNEL GRADING LS $7,880.00 1.00 $7,880,00 1.00 $7,880.00 2105.601 6 RAINGARDEN GRADING EA $2,200,00 5,00 $11,000,00 1,00 $2,200,00 2105.602 7 CONSTRUCT EARTH WEIR LS $4,710.00 1.00 $4,710,00 2.00 $9,420.00 .11.601 12' RC PIPE APRON EA $300.00 6,00 $1,800,00 1,00 $300.00 2501.515 9 15' RC PIPE APRON EA $330.00 3.00 $990,00 2.00 $660.00 2501.515 10 1 S' RC PIPE APRON EA $375.00 3,00 $1,125,00 2.00 $750.00 2501.515 11 24' RC PIPE APRON EA $525.00 1.00 $525.00 2.00 $1,050,00 2501.515 12 36' RC PIPE APRON EA $975.00 3,00 $2,925.00 2,00 $1,950,00 2501.515 13 44' RC PIPE APRON EA $1,000.00 4,00 $4,000.00 4.00 $4,000.00 2501.515 14 15' TRASH GUARD FOR 15' PIPE APRON EA $280.00 1.00 $280.00 2.00 $560,00 2501.602 15 18'TRASH GUARD FOR 18' PIPE APRON EA $325,00 1.00 $325,00 2,00 $650,00 2501.602 16 36' TRASH GUARD FOR 36' PIPE APRON EA $950,00 1,00 $950,00 2,00 $1,900,00 2501.602 17 44' TRASH GUARD FOR 44' PIPE APRON EA $850,00 4,00 $3,400.00 4.00 $3,400.00 2501J;02 18 44' RC ARCH PIPE SEWER DESIGN 3006 CL III LF $100.00 128,00 $12.800,00 130.00 $13,000.00 2503.541 19 4' PERFORATED PVC PIPE DRAIN LF $10.00 2,200.00 $22,000.00 2,000.00 $20,000,00 2502.541 _ 8' PERFORATED PVC PIPE DRAIN LF $25.00 25,20 $630.00 0.00 $0.00 02.541 1 18' PERFORATED PVC PIPE DRAIN LF $40.00 252,70 $10,108.00 259.60 $10,384,00 2502.541 22 12' RC PIPE SEWER DESIGN 3006 GL V LF $25,00 440,40 $11,010,00 443.00 $11 ,075,00 2503.541 Page 5 of 9 ------ Unit Contract Contract To-Date To.Date No. Item Unit Price auantity Amount Quantity Amount 23 15' RC PIPE SEWER DESIGN 3006 CllJI LF $27,00 84,00 $2,268,00 83,90 $2,265.30 2503.541 $27,33000. 24 18' RC PIPE SEWER DESIGN 3006 CllJI IF $30.00 903.60 $27,108,00 911.00 2503.541 25 2" RC PIPE SEWER DESIGN 3006 Cl III LF $37.00 433.20 $16,028.40 365,00 $13,505.00 2503.541 26 27' RC PIPE SEWER DESIGN 3006 Cl III LF $46,50 65,30 $3,036,45 63,20 $2,938.80 2503.541 27 33' RC PIPE SEWER DESIGN 3006 Cl III LF $72.00 396,70 $28,562.40 392.30 $28,245.60 2503.541 28 36' RC PIPE SEWER DESIGN 3006 CllJI LF $87,00 276,20 $24,029.40 276.90 $24,090.30 2503.541 29 B' HOPE PIPE LF $20.00 60.00 $1,200.00 43.00 $860.00 2503.603 30 12' HOPE PIPE LF $25,00 60,00 $1,500.00 0,00 $0,00 2503_603 31 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $295,00 59,31 $17,496.45 61,61 $18,174.95 48.4020 2506.501 32 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $318,20 5.50 $1,750.10 5.46 $1,737,37 54-4020 2506.501 33 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $340.00 17,30 $5,882,00 17,51 $5,953.40 60.4020 2506.501 34 CONSTRUCT DRAINAGE srRUCTURE DESIGN LF $497,00 13.70 $6,808,90 10,33 $5,134.01 66-4020 2506.501 $7,062.37 . 35 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $497.00 22.00 $10,934,00 14.21 72-4020 2506.501 36 CONSTRUCT DRAINAGE STRUCTURE DESIGN LF $156.00 53,18 $8,296.08 60.41 $9,423.96 2X3 2506.501 37 CONSTRUCT DRAINAGE STRUCTURE 4006 H EA $900.00 1.00 $900.00 1.00 $900.00 2506.502 38 CASTING ASSEM8l Y EA $400.00 33.00 $13,200,00 36,00 $14,400.00 2506.516 39 FURNISH AND INSTAll V2Bj (STS'2) EA $36,000.00 1.00 $36,000.00 1.00 $36,000,00 2506.602 40 FURNISH AND INSTAll V2B1 (STS'3) EA $48,000.00 1,00 $48,000,00 1,00 $4B,Ooo,oO 2506.602 41 FURNISH AND INSTALL UNISTORM (STS.1) EA $24,000.00 1.00 $24,000,00 1.00 $24,000.00 2506.602 42 CONNECT TO EXISTING STORM SEWER EA $750.00 2.00 $1,500.00 3.00 $2,250,00 2506.602 43 INsrALl INFIlTRATION SHIELD (CATCH EA $350.00 36.00 $12,600.00 0,00 $0,00 BASIWMANHOlE) 2506.602 44 RANDOM RIPRAP CLASS IJI CY $100,00 60,00 $6,000,00 30,00 $3,000.00 2511.501 45 RANOOM RIPRAP CLASS III (RIVER RUN CY $140,00 200,00 $28,000,00 200,00 $28,000.00 BOULDERS) 2511.501 46 GEOTEXTIlE FABRIC SY $6,00 600.00 $3,600.00 205,00 $1,230,00 . 2111.515 Subtotal: $490,556.80 $459,078.68 Page 6 of 9 Schedule: C - LANDSCAPING Unit Contract Contract To-Date To-Date _. Item Unit Price Quantity Amount Quantity Amount CONIFEROUS TREE 6 FT HT B&B (BLACK HILLS TREE $250.00 26,00 $6,500,00 26,00 $6,500,00 SPRUCE) 2571.501 2 CONIFEROUS TREE 6 FT HT B&B (EASTERN TREE $250.00 32,00 $8,000,00 32,00 $8,000.00 REO CEDAR) 2571.501 3 DECIDUOUS TREE 2.5' CAL B&8(CELEBRATION TREE $440.00 12,00 $5,280,00 12.00 $5,280.00 MAPLE) 2571.502 4 DECIDUOUS TREE 2.5' CAL B&B TREE $430,00 11.00 $4,730,00 11.00 $4,730.00 (NORTHWOODS MAPLE) 2571,502 5 OECIDUOUS TREE 2.5' CAL B&B (HERITAGE TREE $420.00 20,00 $8,400.00 20.00 $8,400.00 RIVER BIRCH) 2571.502 6 ORNAMENTAL TREE6 FT HT B&B (AUTUMN TREE $286,00 25.00 $7,150,00 25,00 $7,150,00 BRILLIANCE SERVICEBERRY) 2571.503 7 DECIDUOUS SHRUB #5 CONT (WHITE SHR $48.00 88.00 $4,224,00 88,00 $4.224,00 SNOWBERRY) 2571.505 8 DECIDUOUS SHRUB #5 CONT (GLOSSY BLACK SHR $48.00 51.00 $2,448.00 51.00 $2,44B.00 CHOKEBERRY) 2571.505 9 OECIDUOUS SHRUB #5 CONT (WrrCHHAZEL) SHR $48,00 8.00 $384,00 8,00 $384,00 2571.505 10 DECIDUOUS SHRUB #5 CONT(NANNYBERRY SHR $48.00 8.00 $384,00 8,00 $384,00 . VIBURUM) 1.505 11 DECIDUOUS SHRUB #5 CONT (CARDINAL SHR $4B.00 22.00 $1,056,00 22,00 $1,056,00 DOGWOOD) 2571.505 12 PERENNIAL (BIG BLUESTEM) PLAN $4,50 120,00 $540,00 120.00 $540,00 2571.507 13 PERENNIAL (LITTLE BLUESTEM) PLAN $4.50 310,00 $1,395,00 310,00 $1,395,00 2571.507 14 PERENNIAL I GAL CONT (JOE PYE WEED) PLAN $14.00 195.00 $2,730.00 195.00 $2,730.00 2571.507 15 PERENNIAL (BLUE FLAG IRIS) PLAN $11.00 690.00 $7,590.00 690.00 $7,590,00 2571.507 16 PERENNIAL 1 GAl CONT (BLACK EYED PLAN $14,00 100.00 $1,400,00 100.00 $1,400.00 SUSANS) 2571.507 17 PERENNIAL (BEAKED SEOGE) PLAN $4,00 425,00 $1,700,00 425,00 $1,700,00 2571.507 18 PERENNIAL (BEBB'S SEDGE) PLAN $4.00 575,00 $2,300,00 575.00 $2,300.00 2571.507 19 PERENNIAL (VENUS ASTILBE) PLAN $7.00 170.00 $1,190.00 170,00 $1,190,00 2571.507 20 PERENNIAL (TURTLEHEAO) PLAN $7.00 375.00 $2,625.00 375,00 $2,625,00 2571.507 21 CONSTRUCTION FENCE LF $3.00 1,000,00 $3,000,00 0.00 $0,00 2575.603 . MULCH MATERIAL SY $40,00 250.00 $10,000.00 250.00 $10,000,00 75.604 23 GEOJUTE SY $3,00 650,00 $1,950,00 0.00 $0.00 2575.604 Page 7 of 9 . Unit Contract Contract T a-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 24 SEED MIXTURE #30B LB $8.20 650,00 $5,330.00 650.00 $5,330.00 2575.608 $85,356,00. Subtotal: $90,306.00 Schedule: D. CHANGE ORDER #1 (ADDITIONAL ITEMS) Unit Contract Contract To-Date To-Date No. Item Unit Price Quantity Amount Quantity Amount 1 ADDITIONAL UNDERGROUND UTILITY WORK LS $70,624.63 1.00 $70.624.63 1.00 $70,624,63 2 ADDITIONAL FERNWOOD CHANNEL GRADING LS $2,152,00 1.00 $2,152.00 1.00 $2,152.00 Subtotal: $72,776,63 $72,776,63 Grand Total: $2,030,014,04 $2,029,044.99 Page 8 of 9 . . . i . . . Application for Payment: Itemization Summary Schedule A. ROADWAY B . STORM DRAINAGE C . LANDSCAPING D. CHANGE ORDER #1 (ADDITIONAL ITEMS) Grand Total: Contract To-Date Amount of Amount Work Completed $1,376,374,61 $1,411,833.68 $490,556.80 $459,078,68 $90,306.00 $85,356.00 $72,776.63 $72,776.63 $2,030,014.04 $2,029,044.99 Page 9 of 9 . . . City of Arden Hills Request for Council Action Prepared by: SJ ~ A d It _. Dept.: Admin gen a em Council Mtg. Date: 1/10/2005 Adopt Resolutions 05-16 throuQh 05-20 Final Action Needed By: Budgeted Amount: NA 1/10/2005 Actual Amount: NA Funding Source: NA Council Action Request: By separate motions, City staff is requesting that City Council adopt Resolutions 05-16 through 05-20, which indicate 2005 appointments to committees, commissions, and task forces representing the City of Arden Hills, Staff Recommendation: Adopt Resolutions 05-16 through 05-20, Advisory Commission Action: Commission Date Action Supporting Documents (which are attached to this Action Form): o Memo/Letter: [gJ Resolution (No. 05-16 through 05-20) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Not Applicable Administrator/Staff Comments: By separate motions, City staff recommends approval of Resolutions No, 05-16 through 05-20, \\Earth\Admin\Assistant City Administrator\Requests for Council Action\2005\200S Approve Resolutions 05-16 through 05-20.doc ~ 4t~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-16 A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE RAMSEY COUNTY LEAGUE WHEREAS, the City Council appoints a liaison to the Ramsey County League, THEREFORE, BE IT RESOLVED that the City Council hereby appoints Mayor Beverly Aplikowski and Council Member Lois Rem (Alternate) to serve as 2005 City Council liaison to the Ramsey County League. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05.16, Appointing Council Liaison to Ramsey County League.doc . . . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-17 A RESOLUTION APPOINTING CITY COUNCIL LIAISONS TO THE REGIONAL TRANSPORTATION TASK FORCE WHEREAS, the City Council appoints liaisons to the Regional Transportation Task Force, THEREFORE, BE IT RESOLVED that the City Council hereby appoints Gregg Larson and David Grant to serve as 2005 City Council liaisons to the Regional Transportation Task Force. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Coundl\Resolutions\2005\05-17, Appointing Council Liaisons to the Regional Transportation Task Force.doc ~ ~H1LLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-18 A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE MINNEAPOLIS METRO NORTH CONVENTION AND VISITORS BUREAU WHEREAS, the City Council appoints a liaison to the Minneapolis Metro North Convention and Visitors Bureau, THEREFORE, BE IT RESOLVED that the City Council hereby appoints Mayor Beverly Aplikowski to serve as the 2005 City Council liaison to the Minneapolis Metro North Convention and Visitors Bureau. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. . Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05-18. Appointing Minneapolis Convention Visitors Conunittee Member.doc . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-19 A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO NORTHWEST YOUTH AND FAMILY SERVICES WHEREAS, the City Council appoints a liaison to the Northwest Youth and Family Services, THEREFORE, BE IT RESOLVED that the City Council hereby appoints Brenda Holden to serve as the 2005 City Council liaison to Northwest Youth and Family Services. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05-19, Appointing Council Liaison to Northwest Youth and Family Services.doc ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-20 A RESOLUTION APPOINTING 2005 ASSESSMENT TASK FORCE MEMBERS WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding community issues; THEREFORE, BE IT RESOLVED: The City Council appoints the following residents to serve on the 2005 Assessment Task Force Committee: Charles Stoddard, Chair Gerald Garski Bill Gillies Jim Holden Andy Holewa Ray McGraw . THEREFORE, BE IT FURTHER RESOLVED: The City Council appoints David Grant as Council Liaison and Finance Director Murtuza Siddiqui as Staff Liaison to the 2005 Assessment Task Force Committee. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF JANUARY, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\OS-20, Appointing Assessment Task Force Members and Liasions.doc . ~ "^~HILLS City of Arden Hills . Request for Conncil Action . Prepared by: TM Dept.: O&M Council Mtg. Date: 1/10/2005 Final Action Needed By: 1/10/2005 "'lii.j Agenda Item D~ ];,;;>',1", Presentation of the Arden Hills Sanitary Sewer Study Budgeted Amount: Actual Amount: Funding Source: Council Action Request: No action requested. Staff Recommendation: Advisory Commission Action: Commission _P!,,""i"g PTRC Date Action Not Supporting Documents (which are attached to this Action Form): [8J Memo/Letter: . o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff C<!!Jlments: . Page 1 of 1 URS Agenda Item 6.A . MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Ms. Michelle Wolfe! Copy: Greg BrownlURS City of Arden Hills Tom MoorelAH Nick Landwer, P.EJURS ~ File: 31809363.06001 From: Date: January 6, 200S Subject: Graduate School Student Presentation of the Arden Hills Sanitary Sewer Study Background . Mr. Dan Beckmann and Mr. Jeremy Anderson of URS recently completed their Master Degree Program in Infrastructure Systems Engineering. For their Capstone Project Mr. Beckmann and Mr. Anderson prepared a thesis paper on the sanitary sewer rehabilitation program for the City of Arden Hills. The thesis paper examined the cost effectiveness of sanitary sewer testing and sealing and sanitary sewer lining work. Mr. Beckmann and Mr. Anderson will present a short overview of their Capstone Project to the City Council. . . . . ~ "^~HILLS City of Arden Hills Request for Council Action Prepared by: SC Dept.: CD Council Mtg. Date: 1/10/2005 Final Action Needed By: 1/10/2005 Agenda Item II Wall FlashinQ Installation-City Hall Budgeted Amount: $0.00 Actual Al11ount: $13.320.00 Funding Source: Council Action Request: Motion to authorize the expenditure of up to $13,320.00 for through wall flashing above the council conference room Staff RecOiTlmendation: Approval per the information attached AdviSory Commission Action: Commission Date Action Supporting Documents (which are attached to this Action Form): [8J Memo/Letter: Memo from Dave Scherbel, Building Official dated December 14, 2004 o Re$olution (No. ) o Ordinance (No. ) D Engineering Recommendation: o Attorney Recommendation: [8J Other: Bid estimates and the field test report from ArChitectural Testing Financial Implications: Cost will be calculated into the damages being sought as part of the City's arbitration Administrator/Staff Comments: Approval to proceed with the bid estimate from Building Restoration and Architectural Testing Page 1 of 1 .' ~ ~HILLS MEMORANDUM . DATE: December 14, 2004 TO: Scott Clark, Community Development Director Michelle Wolfe, City administrator FROM: Dave Scherbel, Building Official SUBJECT: City Hall through wall flashing repair Update The City Council authorized staff two hire a professional testing company, (Architectural Testing) too do water leak testing to determine the cause of the continual leaking in the lobby ceiling and council conference room. Architectural Testing has determined that the cause of the continual water infiltration was due to improper through wall flashing installation and generally, poor workmanship. The flashing was not installed per contract specifications nor industry standards. Since the cause of the water infiltration was so apparent, the contractor on site, Building Restoration, who did the removal of the stone, was hired to do the repairs for the chimney area only. The contractor was able to do the repairs at a reduced amount because the wall already had been removed to do the water leak investigation. The contractor.~ has since completed the repairs, meeting industry standards per details supplied by Architectural Testing, with quality workmanship. . Response Due to the results of the report, staff has also obtained two quotes to repair the through wall flashing in areas known to have been improperly installed. The quotes were separated into two parts. The first quote was to redo the through wall flashing above the council conference room, and the second quote was to redo the through wall flashing in selected areas at the base of the wall, just above the grade line. This area has been previously grouted in certain areas to help stop the water infiltration. While the majority of the water infiltration (flooding) has been reduced, the City still experienced some water infiltration this past year. The quotes the City received were from Building Restoration and Kraus Anderson. Building Restoration quoted $10,820.00, and Kraus Anderson quoted $12,040.00 to repair the area above the council conference room. The second quotes to repair the through wall flashing at grade level were $224.34 per lineal foot by Building Restoration and $264.61 per lineal foot by Kraus Anderson. The total price may vary dependent upon the actual footage of through wall flashing needing to be replace. At this time staff anticipates approximately 210 lineal feet to potentially still be leaking. This would . . . . Memo Scott Clark City Hall Flashing repair 2 make for a total amount of $47,111.00 by Building Restoration, and $55,568.00 by Kraus Anderson to replace 210 lineal feet of through wall flashing at the base of the building. Enclosed are copies of the quotes from Building Restoration and Kraus Anderson. Also for your information is the summary report from Architectural Testing on the cause of the water leakage. Staff has met with the league of Minnesota and filed an insurance claim for the repair of the water damage. Staff is unsure if the league will pay for any of the repairs. The league did suggest that the City do another water test of the repaired areas to verify the proper corrections have been made. Staff has obtained a quote of $1,500.00 from Architectural Testing to retest the repaired areas. Request Staff at this time would like to request authorization to proceed with only the repair of the flashing above the council conference room. Staff recommends hiring Building restoration for $10,820.00 to do the repairs. Due to the time of year, Building restoration would charge an additional fee of approximately $1,000.00 to tcnt and heat the area. Staff also requests authorization to have Architectural Technology retest the repaired areas for $1,500.00 The remainder of the flashing would be left to do dependent upon the results of the arbitration proceedings with the general contractor, Rochon Corp. '. . RECEIVED . NOV - 9 2004 CITY OF ARDEN HilL Building Restoration Corporation November 8, 2004 Dave Scher bel City of Arden Hills ]245 West Hwy 96 Ardeu Hills, MN 55] 12 65]/634-5120~ice 6511634-5137 Fax Dear Mr. Scherbel, Thank you for inviting us to submit a bid to perform additional masonry repairs at the Arden Hills City HaIl. As you requested, I have prepared two separate proposals. The . first is to install through wall flashing in the parapet wall above the center roof, about 45 linear feet. The second proposal is to install through waIl flashing around selected areas of the building perimeter that adds up to approximately 2 I 0 linear feet. The flashing components would be installed in the same manner as the work we recently completed around a portion of the chimney. Our proposal does not include heating and covering the work area(s), but this could be added, especially if you want the area above the roofline to be completed right away regardless of the weather. The additional cost for the heat and cover at the roof area would depend on the amount of fuel needed, but I estimate that it would increase the cost of the project by around $ 1,000. If you have any questions or would like to schedule the work, please give me a call. Our office number is 612/789-2800, and my mobile number is 612/328-1487. Sincerely, ~c1.- ~ John Felton BUILDING RESTORATION CORPORATION . 1920 OAKCREST AVENUE ROSEVlLLE, MINNESOTA 55113 lVl\1W. buildingrestoration. com PHONE (612) 789.2800 FAX (612) 789-2875 . . . ARDEN HILLS CITY HALL RECEIVED NOV - 9 2004 1245 West Highway 96 CITY OF ARDEN HILLS Limited Through Wall Flashing Costs Mobilization, job set up, & insurance expense Equipment and consumable supplies expense $ 585 425 Insta!Jation of through wall flashing in parapet wall section above central roof area. ( approx. 45 linear feet) 9,810 Base Bid Total $10,820 Most of the existing stone is to be re-used. The owner may have to supply a limited quantity of additional matching stone. Dust enclosures, heat and cover, and any interior cleaning is excluded. 1245 West Highway 96 RECEIVED NOV - 9 Zn04 ARDEN HILLS CITY HALL Limited Through Wall Flashing Costs Mobilization, job set up, & insurance expense Equipment and consumable supplies expense $ 865 1,120 Installation of through wall flashing around selected exterior sections of city hall perimeter. ( approx. 210 linear feet) 45,126 Base Bid Total $ 47,111 Most of the existing stone is to be re-used. The owner may have to supply a limited quantity of additional matching stone. . Dust enclosures, heat and cover, and any interior cleaning is excluded. . . . . .. flaY. 21 2004 10 15AM KRAUS ANDERSON LINO ~ Kraus-Anderson. Ul1 SPECIAL PROJECTS NO.6 2 9 P. 1 479 Apollo Drive, Lino Lakes, MN 55014 . 763.792.3677 . Fax: 763.792.3678 . www.krausanderson.com An f<Juol Oppo<cunicy Employer ~~~~ November 23,2004 Mr. Dave Scherbel City of Arden Hills 1245 West Hwy 96 Arden Hills, MN 55112 Via Fax: 651-634-5137 RE: Masonry Flashing Repairs Dear Mr. ScherbeJ, We appreciate the opportunity to provide you with our proposal for the improvement:; to your facility in Arden Hills, MN. We propose to complete the general construction required to repair the through wall flashing behind the limestone masonry units as indicated and described in the field test report dated 10/8/04 prepared by Architectural Testing as follows: South Wan at Low Roof (45l.F) o Remove miscellaneous flashings as required. · Remove and salvage approximately (3) courses of limestone masonry units at base of wall. o Remove the existing rubber membrane flashing and associated insulation and fasteners. o Dry-out area. install new membrane flashings with termination bars, caulking and sealants. o Reinstall salvaged masonry units a~d existing metal flashings as required. . Also included is all temporary protection of existing wall and roof surfaces as required. I $ 12,040.00 Buildinf! Perimeter at Grade (373 LP) o Remove miscellaneous flashings as required. o Remove and salvage approximately (3) courses of limestone masonry units at base of wall. o Remove the existing rubber membrane flashing and associated insulation and fasteners. NOV. 23. 2004 10 16AM KRAUS ANDERSON llNO NO.6 2 9 P. 2 City of Arden Hills Mr. Dave Scherbel -2- 11/23/2004 . . Dry-out area, install new membrane flashings with temnnation bars, caulking and sealants. . Reinstall salvaged masonry units and existing metal flashings as required. . Also included is all temporary protection of existing wall and landscaping as required. $ 98,700.00 Clarifications . We do not include providing new limestone masonry units. We understand salvaging the existing units with minimal damage is acceptable. . We do not include repairs to the surfaces behind the existing membrane that may have been affected by previous water infiltration. . As discussed, we did not include repairs to the door or window lintels or inteonediate brick relief areas. . We propose completing this work as a not-to-exceed proposal with all potential cost savings being credited to the City of Arden Hills at final billing. Again, thank you for this opportunity. We look forward to being of service. Very trUly yours, . Kraus-Anderson@ SPECIAL PROJECTS t:t::lthfL@ Vice President JJF/hr . , . FIELD TEST REPORT Rendered to: . CITY OF ARDEN HILLS City Office Building Arden Hills, Minnesota . Report No: 53807.01-201-43 Report Dale: 10/08/04 I . ~ Architectural TesUng . FIELD TEST REPORT Rendered to: CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 A TI Report Identification: Test Date: Through: Report Date: 53807.01-201-43 10104/04 10/06/04 10/08/04 Test Site: City Office Building Arden Hills, Minnesota Scope: Architectural Testing, Inc. (A TI) was contracted by the City of Arden Hills to assist in evaluating persistent water leakage that has continued to occur in two specific areas. The scope of our services included inspection, testing and reporting, including presentation of remedial repair options. Background Information: The following background information was furnished by City of . Arden Hills personnel or obtained from pertinent document review. 1. Construction of the City of Arden Hills office building was completed in October, 2001. 2. Problems associated with water entry in other areas oflhe building have been significant and widespread. 3. The two areas of concern where water leakage has continued to occur are as follows. a. East end conference room and hallway. b. Vaulted ceiling area in main lobby. Repair of both of these areas has been attempted, without success. 4. Remediation in other areas has resulted in a significant reduction in the occurrences of water entry. 5. Mold abatement has also been done in the vaulted ceiling area (Area A) in the main lobby. 6. Roof areas have been flood-tested, with no entry to the interior noted. Test Procedure: Testing and inspection was conducted in general accordance with ASTM E 2128-01, "Evaluating Water Leakage of Building Walls," primarily Section 10, Investigative Testing. . 849 Western Avenue North Saint Paul, MN 55117-5245 phone: 651.636.3835 fax: 651.636.3843 www.archtest.com . . . 53807.0t-20t-43 Page 2 of 4 Results: Test Area A - East end conference room and hallway: Construction immediately above this area consisted of a sloping limestone masonry wall (see photo #1). The masonry was saturated using a spray nozzle water delivery system for a minimum of one hour, with continuous observations made to the interior for the presence of water entry. The spray rack was moved to various areas above Area A, each test area was sprayed for a minimum of one hour. No entry to the interior was observed. Upon completion of water spray testing, one of the parapet cap blocks was removed at the inside comer condition immediately above the hallway portion of Test Area A. The masonry cavity was visible and an end dam at the adjacent parapet was present. Water poured into the cavity space between the brick and back-up resulted in immediate entry to the interior. The leakage noted closely matched the staining pattern present in the hallway portion of Area A. Water was not introduced into the masonry cavity, nor was entry noted above the conference room portion of Test Area A. Test Area B - Vaulted ceiling area in main lobby: Construction immediately above this area consisted of a sloped roof and projecting column of limestone masonry containing air intake and exhaust vents (see photos #2 and #3). The east side of the masonry column was exposed to gravity water spray with no pressure difference. Observations to the interior were made through an observation hold cut into the vaulted ceiling. Within 30 minutes of starting the water spray, leakage to the interior was noted. Water followed a complex arrangement of structural steel and bar joists, eventually dropping onto the sheetrock ceiling. Water then migrated down the sloped sheetrock until it was stopped by a strut supporting the ceiling. The strut, which was perpendicular to the slope of the vaulted ceiling, caused the water to accumulate and migrate towards the vertical wall where staining and water pockets behind paint have been observed. Using start-and-stop water spray application procedures, we were able to confirm entry through the masonry. This same testing procedure was utilized on the west side of the masonry column, with similar results. During testing of the masonry portion of the west side column, the fireplace exhaust was shielded from exposure to water spray. After testing of the masonry was completed and after the area dried, water was directed at the fireplace exhaust for a minimum of one hour, with no entry to the interior being observed (see photo #4). Upon completion of testing, a test cut was made at the southeast comer of the masonry column above Area A (see photos #5, #6 and #7). Several deficiencies in the flashing system were observed, as follows. 1. Primer was not utilized at the bond surface and the peel-and-stick membrane was not well adhered. 2. Seams in the peel-and-stick membrane were not sealed overlapping folds, specifically at outside comer laps, creating the risk for water entry. 3. The top edge of the peel-and-stick membrane was not sealed or mechanically attached, creating a vulnerable upturned seam. 4. The peel-and-stick membrane was cut short and did not overlap the metal roof flashing. This condition could allow water form the masonry cavity to travel behind the roof flashing. 5. The flashing was not installed as architecturally detailed (see photo #8). 53807.01-201-43 Page3 of 4 . Summary: The cause of water entry in Areas A and B is the result of discontinuous masonry flashing. We noted an exposed upturned edge, unsealed seams and an unlapped metal flashing edge, any or all of which could allow water entry to the building's interior. The repair option with the greatest likelihood of success will involve removal of three or more courses of masonry above the flashing. This will allow easy access for repair of the flashing. This repair was performed around the entire perimeter of the masonry column (Area B). Similar repair of the flashing in Area A should also be considered. Another consideration for repair would be the application of a waterproof coating to minimize the amount of water bypassing the masonry and entering into the masonry cavity. This repair option has a lower probability for success, as the cause of the problem would not be addressed, and periodic reapplication would be necessary. This field test report is prepared for the convenience of our customer and endeavors to provide accurate and timely project information. It contains a summary of observations made by a qualified representative of Architectural Testing, Ine. This report is intended to help in your Quality Assurance Program but it does not represent a continuous nor exhaustive evaluation. The statements made herein do not constitute approval, disapproval, certification or acceptance of performance nor materials. . A copy of this report will be retained by A TI for a period of four years. This report is the exclusive property of the client so named herein and is applicable to the sample tested. This report may not be reproduced except in full without the approval of Architectural Testing, Inc. . ARCIDTECTURAL TESTING, INe. ARCIDTECTURAL TESTING, INe. 9JPt- ~(l.~? Daniel A. Johnson Regional Manager DigttaIlySlgned by: DanleI P. Braun Daniel P. Braun Regional Operations DPB/jb . . . . Photo No.1. Sloping limestone masonry wall above Area A. Note water spray bar positioned near the upper masonry edge and saturated test area. ATI Report No. 53807.01-201-43 . . Photo No.2. Showing water test of the east side of the masonry column above Area B. . AT! Report No. 53807.01-201-43 . . . Photo No.3. Showing water test of the west side of the masonry column above Area B. Note the fireplace exhaust covered with plastic and shielded from exposure to water spray. ATI Report No. 53807.01-201-43 . . Photo #4. Water testing of fireplace vent above Area A. . ATIReportNo.53807.01-201-43 . . . Photo #5. Masonry removed, exposing flashing above Area A. Note unsealed top edge of flashing and unsealed seams in flashing. AT! Report No. 53807.01-201-43 . '.' ,'-:-.\<--:..:;.j....,~ ". ...-: ." ~. . Photo #6. Masonry removed, exposing flashing above Area A. Note unsealed seams in flashing. . ATI Report No. 53807.01-201-43 . . . Photo #7. Peel-and-stick membrane was cut short and did not overlap metal flashing. ATI Report No. 53807.01-201-43 . . Photo #8. Showing architectural masonry flashing detail. . ATI Report No. 53807.01-201-43 . . . 53807.01-201-43 Page4of4 Revision Log ,---- Rev. # Date Page(s) Revision(s) 0 10/08/04 All Original report issue RECEI OCT 2 7 2004 CITY OF ARDEN HI Building Restoration Corporation October 22, 2004 Dave Scherbel City of Arden Hills 1245 West Hwy 96 Arden Hills, MN 55112 651/634-5120 Office 651/ 634-5137 Fax Dear Mr. Scherbel, We have completed our investigation and through wall flashing project around a portion of the chirrmey at the city hall building. Our request for payment is enclosed. I have also . enclosed some photographs taken by the crew during the course of the work. These photos show that the conditions uncovered as the work proceeded were such that it was likely that the poor design and workmanship of the original construction contributed to the leaking problems that you experienced. I suspect that the masonry construction throughout the entire building is of a similar quality and that you can expect further problems in the near future. As an example, the construction detail revealed by the removal of the parapet cap does not appear to have any effective system of flashing to prevent water from leaking into the interior of the wall cavity below. We would be very interested in working with you to make the additional needed repairs. If you have any questions or if we can be of further service, please give me a call. Our office number is 612/ 789-2800, and my mobile number is 612/ 328-1487. Sincerely, ~~~ John Felton BUILDING RESTORATION CORPORATION . 1920 OAKCREST AVENUE ROSEV1LLE, M1NNESOTA 55113 www.buildingrestoration.com PHONE (612) 789-2800 FAX (612) 789-2875 INvOICE Building . Restoration Corporation TO: Mr. Dave Scherbel City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 PHONE NO: 651-634-5120 REPAIR DESCRIPTION: flashing rePair natta exceed $9,080 Building Restoration Corporation 1920 Oakcrest Avenue Roseville, MN 55113 (612) 789-2800 Fax (612) 789-2880 www.buildingrestoration.com JOB: Arden Hills City Hall JOB LOCATION: Arden Hills, MN BRC JOB #: 100 INVOICE#: 100-1 INVOICE DATE: I 10/25/04 THANK YOU FOR USING BUILDING RESTORAT1()N CORPORATION PAYMENT TERMS Payment due upon receipt unless contract agreements have been otherwise arranged. 1 1/2% per month interest due on unpaid balance. No retainages or discounts allowed. TOTAL: I $ 9,080 .00 ~, INvOICE Building i Restoration i Corporation TO: Mr. Dave Scherbe! City of Ard.en Hills 1245 West Highway 96 Arden Hills, MN 55112 PHONE NO: ~51-634-:S120 Building Restoration Corporation 1920 Oakcrest Avenue Roseville, MN 55113 . (612) 789-2800 Fax (612) 789-2880 www.buildingrestoration.com JOB: Arden Hills City Hall JOB LOCATION: Arden Hills, MN BRC JOB. #: 100 INVOICE#: 100-1 INVOICE DATE: I 10/25/04 . "" :...' -. - PAYMEl:fJ;TElfMS ." .'wy~~r':r;(. '.. . . ';a~enidU~U~9~;~~~;Pf'~~ess~~~.~L~E~i;r~h.~V~);e,1h6~~r\vji~~~g~~.;. .~.. ':'i6T~:'I~.;$~;OgO:(jd' "1' . I 1/2% per month interest due orr unpaid oalance: No retainages or Cli'seounts allowed. , . l ":,.> . l r - -.-.,: ,'. 'f'- " -\ ~o -.'. ! ,'-'-.- ,'.-. '.;,- ", E . . . Initially, a test opening was made to investigate the condition of the existing thru-wall flashing system. Investigation and thru-wall flashing work was recently performed at this area of the Arden Hills City Hall. The condition of the existing flashing was discovered to be extremely poor. It is unlikely that who- ever installed this flashing had any idea what they were doing. Large sections of . the existing membr were hanging loose within the wall cavity. This type of configura- tion would tend to catch water and direct it into the building. R NO clear or organized method was used in applying this membrane and it could not possibly have preventec water from entering the occupied spaces of the building. . . . . 3 A large section of the interior wall cavity was exposed by the removal of the exterior stone veneer. All of the back-up material was cleaned and primer was applied in prepraration for the installation of the new flashing. This photo shows the new flashing system installed prior to the reinstallation of the exterior stone veneer. The new flashing system around the fireplace exh~ust should pre- vent water infiltration around this opening. It would be no sur~ prise to learn that leaks were occurring around this penetra- tion in the wall. ~ Great care was taken to insure all of the flashing was properly installed including being mechanically fastened to the interior back-up wall. . . . . ..s , Early in the flashing process, the basic flashing system com- ponents are being installed. Notice how an additional layer of membrane is installed at bolts and other areas that might penetrate or cause problems for the membrane. Once the flashing system was installed, the area was acid washed to remove mortar smear and once the masonry dries, the open expansion joints would be caulked with new sealant. j ~ "^~LLS City of Arden Hills Request for Council Action . Prepared by: MW Dept.: Admin Council Mtg. Date: 1/10/2005 Final Action Needed By: Agenda Item 1:1 Library Maintenance AQreement with Ramsev County Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Approve the Lawn Maintenance and Snow Removal Agreement between theCity and Ramsey County Library. Staff Recommendation: Staff recommends approval of the Lawn Maintenance and Snow Removal Agreement. Advisory Commission Action: Commission Date Action Supporting Document$ (which are attached to this Action Form): . [8J Memo/Letter: Memo dated January 4, 2005 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: [8J Other: Lawn Maintenace and Snow Removal Agreement Finahciallmplications: Administrator/Staff Comments: . Page 1 of 1 .... t. """. .'C .,' ......-. " .~. ~......... .ig..N..H"ILLS ".c. .. . . . .. ;;; ;.,..~;"; .. ; '. . MEMORANDUM DATE: TO: FROM: SUBJECT: January 4, 2005 AGENDA ITEM: 6C Mayor and City Council Michelle Wolfe, City Administrator ~ Agreement with Ramsey County Suburban Libraries At the December 20 Work Session, the City Council reviewed the existing agreement with Ramsey County Suburban Libraries. We currently provide snow removal and lawn maintenance services. When originally brought before City Council in 2003, it was for a one-year term (calendar year 2004). The Library is now requesting these services on an on-going basis. As discussed at the work session, the proposed new agreement is essentially the same as the existing agreement. The primary change is in the duration of the agreement and terms for termination. The Library has agreed to this language, which provides for a two-year agreement. . Either party can terminate at the end of the calendar year with two-months written prior notice. REQUESTED ACTION Approve the Lawn Maintenance and Snow Removal Agreement between the City of Arden Hills and Ramsey County Library as proposed (attached). Attachment MW \\EarthlAdminICity AdministratorlMemoI2005\1-4-05 Memo to Council RE Library Agreement. doc . Library Board 01 Trustees Victoria Cox, President David L Norrgard, Vice Pres-idem Susan Wolsfeld, SecretJry Matthew Anderson Bruce Kessel Rabena Weltzin Library Director AIi(e~ Jo Carlson Administrative Offices. 4570 North Victoria Street. Shoreview, Minnesota 55126-5863 . (651) 486-2200 . FAX (651) 486-2220 Lawn Maintenance and Snow Removal Agreement This agreement is made the 10th day of January, 2005 between the City of Arden Hills and the Ramsey County Library. The City of Arden Hills, at its cost, for the year beginning January 1, 2005, shaH provide lawn care and snow removal services for the Ramsey County Library in Arden Hills, 1941 West County Road E-2, Arden Hills, Mirmesota 55112, according to the same standard as the City provides for itself. The City shall have reasonable access to the library property for such maintenance purposes. Snow removal services shall include plowing of the public and staff parking lots and removal of the snow on the sidewalks leading to the public and staff entrances, before the library in Arden Hills is open to the public (Library schedule follows). Lawn maintenance includes mowing of the lawn on the property. Trimming and ler maintenance will be the responsibility of Library staff. . e Library's schedule is as follows: Monday and Tuesday Wednesday Thursday, Friday, Saturday Sunday 1:30 - 8:30 p.m. CLOSED 10 a.m. - 5 p.m. CLOSED This agreement shall commence January 1,2005 and shall be in effect through December 31, 2006. Either party may terminate this agreement at the end of a calendar year and prior to the end of the term of the agreement by notifying the other party to this agreement in writing of their intent to terminate the agreement at least two (2) calendar months prior to the end of the calendar year. au 'u. ~ Uckt 4{,;~; Alice-Jo Carls6n1 Library Director Ramsey Countrlibrary Michelle Wolfe, City Administrator City of Arden Hills . . . Prepared by: SC Dept.: CD Council Mtg. Date: 1/10/2005 Final Action Needed By: 1/10/2005 ~ "^~HlLLS City of Arden Hills Request for COlmdl Action Agenda Item rt.lJJ, Authorization to increase disposition costs related to old City HaUSit~ Budgeted Amount: $25.000.00 Actual Amount: $55.000.00 Funding Source: Proceeds from sale of propertv Council Action Request: Motion to increase the authorized disposition costs associated with the old City Hail site to $55,000. Staff Recommendation: Increase aas requested. Advisory Commission Action: Commission Date Action __l'lCljApQli<:abie _____ Not Applicable Not applicable _ ..F'I,,"nin9. .. PTRC Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: Staff memorandum dated January 5, 2005 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: IZJ Other: Environmental Executive Summary Financial Implications: Cost of services will not affect the City's budget as the expenditures wiil be accounted for as part of the future sale of the property Administrator/Staff Comments: Recommendation to increase costs in order to move the project forward. . Page 1 of 1 ~ ~~HILLS . MEMORANDUM DATE: January 4, 2005 AGENDA ITEM: 7 A FROM: Mayor and City Council Michelle Wolfe, City Administrator Scott Clark, Community Development Director e TO: SUBJECT: Authorization to Increase Disposition Costs Related to the Old City Hall Site Staff is seeking authorization to increase the disposition costs for the old City Hall Site from $25,000 (granted by the City Council on October 25, 2004) to $ 55,000. To date, staff has spent $6,550 which includes: . Appraisal-$1,700 . Environmental Phase I and Pre-Demolition Survey~$3,650 . Wetland Delineation-$l ,200 . As it was stated at the October meeting, once staff had the initial environmental survey work completed at the site we would be in a better position to determine actual disposition costs. At the December 20, 2004 Council work session, staff presented the environmental information which showed that a significant "fill area" exists on the east end of the property. This area will have test pits and soil probes done to determine the type of materials that are contained in the fill, and if hazardous materials exist, a health and safety plan regarding excavation. This analysis is an expensive item and the estimate is $30,000 for the work. In addition to this work, other costs will include title work and related costs associated with the sale of the property. \\Earth\Planning\Misc Files\City HallMPW Site\Council memo- increasing disposition costs.doc . . . . EXECUTIVE SUMMARY DPRA Incorporated (DPRA) was authorized on November 15, 2004, by Mr. Scott Clark of the City of Arden Hills to conduct a Phase I Environmental Site Assessment (ESA) on the property located at 1440 West Highway 96 in Arden Hills, Minnesota; hereafter referred to as the subject property. The ESA was performed in conformance with the scope and limitations of ASTM Practice E 1527. The purpose of the ESA was to provide conclusions regarding recognized environmental conditions on the subject property prior to redevelopment. The subject property is approximately six acres in size and is occupied by an approximately 8,655 square-foot vacant commercial building and outdoor storage areas for building equipment, sand, wood chips, and other materials. The subject property was most recently used as the City of Arden Hills Public Works facility. The building has been vacant since October 2004. Historical records reviewed by DPRA reveal the subject property Hall building since at least 1898. Subsequently, a farmstead with the Town Hall building during the early 1900s. been demolished and, subsequently, demolition bri material on the subject property. An old foun " portion of the subject property; no ds;m on One of the former buildings, t old']), a structure. s the site of a Town to have co-existed f these buildings has een used as fill d in the northwest near this foundation. isting public works A portion of the current p . has been present since at least 1937. Specifically, this building tiffed. a residence and barn in 1961, and as a garage in 1966. Additions were tlttbuilding in 1971 when it became thc City of Arden Hills Public Warks facilit ctivities at this building have included material storage and general machine/equipment maintenance. Another dominant historical feature of the subject property is the outdoor storage of road salt, street sweepings, compost, mulch, wood chips, street debris, and other dumped materials in large piles on the west, south, and east sides of the building and on the east end of the subject property. In addition, the east side of the subject property is an area where waste oil generated at the subject property and mixed oil and water from the sumps on the subject property were applied directly to the ground surface. Conclusions Based on the information reviewed, this assessment has revealed no evidence of recognized environmental conditions or historical recognized environmental conditions except for the following: . The subject property was used for machine/equipment maintenance from at least 1971 until 2004. This use included the generation of hazardous waste such as Former Public Works Facility 1440 West Highway 96 Arden Hills. Minnesota Phase I ESA DPRA Project No. 50062.00 1.00] December 10, 2004 oils, batteries, and solvents. Some oil stains were observed in portions of the building. Approximately 20 years ago, used oil was reportedly used for dust control in unpaved areas on the subject property. . . Various materials, including road salt, mulch, street sweepings, concrete fonms, and debris such as appliances, tires, and chemical containers, have been stored outside the building in unpaved areas. Petroleum and chemicals from these materials may have leached into the soil at the subject property. . Demolition debris has been placed on the subject property as fill which may extend to a depth of over eight feet in depth in some portions. Some of the material may have been contaminated with asbestos-containing materials, petroleum or chemicals. The exact locations of fill material placement on the subject property are not known. . The subject property was identified on the leaking underground storage tank database for removal of a leaking gasoline underground s ge tank. According to the state regulatory files, the Minnesota Pollution", Agency (MPCA) has issued a closure letter and all contaminated sojl!W~(l; ed. The tank and dispenser were located approximately 5 eet ~~f:itb. of southeast corner of the building on the subject property.\l:~~Yjj~ ',h<; ';;1; t~subjec roperty. One is inside }/.." q~p.s in the middle portion of the ff from vehicles and other releases and sand, collected in the traps was ~ty taff and thin spread on unpaved portions of the ts rimy also have been released to the soil through the ofthe traps. . . Two underground wa . the north portion 0 building. The trap to the floor in the periodically pump subject property. bottom and sidewal In addition, the following items of potential environmental concern were identified: . Old wells, septic systems, and cisterns may be present on the subject property. One septic system/cistern was encountered in the I 990s during activities on the subject property. It was filled in by City of Arden Hills employees. . Suspect asbestos-containing materials were observed in the building. DPRA has completed a separatc asbestos survey for the building. Other ACM may be present in debris buried on the subject property or in former building structures. . Former Public Works Facility t440 West Highway 96 Arden Hills, Minnesota 11 Phase I ESA DPRA Project No. 50062.001.00 1 December 10, 2004 . Recommendations DPRA makes the following recommendations: · A subsurface investigation would be necessary to determine if the past use of the subject property as a garage/maintenance facility and for outdoor storage of materials has impacted subsurface conditions at the subject property. Specifically, an investigation should be completed in the following areas to detennine if contamination exists: Stained area on floor in the north garage, Stained area on floor in the middle garage, Stained area on floor around the drums in the south garage, Used oil storage area on the southwest side of the building, Fenced in area containing tires, junk appliances and miscellaneous debris off the southwest comer of the building, Junk appliance and miscellaneous debris storage areas on th east side of the property along the fence line, and Southeast corner of the fence line where the fo where a backhoe and bobcat are cUITentl sto fill on the subject ce wit PCA guidelines would l'" erial and the presence or absence ~may need to be removed and nt. The investigation should be conducted e td or storage and fill areas along the south and east te mine the contents and extent of fill material. . Construction debris and oth property. A subsurfac be necessary to de of asbestos. Asbe properly disposed throughout the ext sides of the prope . · Wells and septic systems located on the subject property should be properly abandoned in accordance with applicable regulations. . Former Public Works Facility 1440 Wcsl Highway 96 Arden Hills, Minnesota iii Phase I ESA DPRA Project No. 50062.001.001 December 10. 2004 . . . ~ ~~HILLS MEMORANDUM DATE: Work Session January 5, 2005 TO: Mayor and City Council Michelle Wolfe, City Administrator FROM: Scott Clark, Community Development Director SUBJECT: TCAAP Status Report Staff and the development team met with the GSA on December 20, 2004 to start the negotiation process. In addition to this, staff will be having a telephone conference with the Army, GSA and the regulators on January 6, 2005. Staff will present to the Council discussions to date and will also review the attached TCAAP schedule. The opcrating assumption of the schedule is a target date for the signing of a purchase agreement by June I, 2005. This schedule implies that the TCAAP decision making process will be greatly accelerated. Some of the discussion questions include: I) Does the Council agree with the schedule and the commitments that it makes for future Council decisions, 2) Who will represent the City as part of the "development team" negotiations with the GSA and 3) Key questions that the Council wants the EDC to address in their review of financial participation. \\Earth\Planning\Misc Files\TCAAP\Work Session Memo 1-5-04.doc TCAAP Schedule . January 2005 3'd -Mike Fix/R. Blackledge conference call regarding clean-up estimates -Lctter to Whittaker regarding primer tracer area (City) -GSA sample purchase agreement document (GSA) 15th -City letter to GSA (City/CRR) -Demo Scope (GSA) 16th -MPCA Consent Agreement Initiative (City/Development) February 2005 2nd -Plauning Commission review ofTCAAP Master Framework Plan -Completion of Public Participation Policy Study - EDC (early February) 15th -Sign letter ofintcnt outline between GSA/City/Developer/Army (base value, offset categories funding, etc) -GSA/City agrce on base value (City/Dcveloper/GSA) 28th -Army enviromnental clcan-up estimate to FOSET standard (Army) -Council approval of Framework Plan (City) -Start AUAR process (City/CRR) -Identify insurance carrier (Developer) . . Council Actions: Completion of Public Participation Policy (end of February) Action on TCAAP Master Framework Plan (end of February) March 2005 -Start additional site characterization (Devcloper) -Secure oITsite improvement/demo scope estimatc (Developer) -Start zoning, design guidelines, POO (completion date February 2006) -GSA complete site survey May 2005 -Sign Purchase Agrecment offer (close with the Army in first quarter of2006 - all parties) June 2005 -GSA presents offer to Congressional Subcommittee -City/Developer secures insurance quotes . \\Earth\Planning'Misc Files\TCAAP\TCAAP Schedule\TCAAP Schedule.doc