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Home My WebLink About07-11-05 ~ ---A~HILLS Arden Hills City Council Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 w. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 wn'w .eLa rden-hills.mn.us REGULAR MEETING Monday July 11, 2005 City Vision A strong community that values OUf unique environment, our fiscal soundness, and our tradition as a desirable cit in which to live, work, and la . Social Gathering- Recognizing the retirements of Fred Bell and Fred Reed from 6:00 PM to 7:00 PM at City Hall. Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. June 27, 2005 City Council Minutes B. June 20,2005 Work Session Minutes 3. CONSENT CALENDAR A. Claims and Payroll B. Approve Resolution #05-44. Approving the Application for the New Use of Tax Forfeited Land at the Intersection of Amble Road and Dellwood Street 4. PUBLIC INQffiRIESIINFORMATIONAL , Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, unless a Council Member so requests, in which event, tbe item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state yoar name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individnals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. Arden Hills City Council Agenda July II, 2005 Page 2 5, PUBLIC HEARINGS A. City Council Recognizition of Fred Bell's and Fred Reed's Retirements from the Operations and Maintenance Department 6. NEW BUSINESS A. Resolution #05-45: Approval of Royal Oaks Special Use Permit (Old Scott Clark City Hall Site) B. Resolution #05-46: Approval of Amended Special Use Permit for Peter Hellegers Presbyterian Homes C. 2006 Lift Station Rehabilitation Project-Authorize Preparation of Greg Brown/Tom Moore Plans and Specifications 7. Unfinished Bnsiness A. TCAAP Update CITY COUNCIL REPORTS A. Council member Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson Scott Clark E. Mayor Aplikowski ADJOURN " . . Message Page I of I Gritz, Jackie From: Gritz, Jackie Thursday, July 07, 20054:32 PM smccann@startribune.com; bob, fletcher@co.ramsey,mn,us; bulletin@liilienews.com: cwilson@ctv15.org; etopinka@pioneerpress.com; info@mnsunpub,com; ken.gammell@ci,mounds- view,mn,us; kmaltman@msn.com: mlsmith@startribune,com Subject: 7/11/2005 Regular City Council Agenda Sent: To: Jackie Gritz, Office Support Specialist City of Arden Hills Phone 651,634,5120 Fax 651,634,5137 www.ci.arden-hills.mn.us . 7/7/2005 . . . . ~ ~LS Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 27, 200S, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 124S WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem. Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; City Engineer, Greg Brown; City Planner, Pete Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Wolfe stated Item 6.A. will be approval of Resolution 05-42. Item 6D should be changed to read Resolution 05-43. In addition, she received news today that the candidate on item 6F had withdrawn his application, so that item should be removed from the agenda. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. June 13,2005 Work Session Minutes B. May 31, 2005 City Council Minutes C. May 16, 2005 Work Session Minutes Councilmember Holdeu requested the following changes: None. Councilmember Grant requested the following changes: June 13, 2005 City Council Work Session, Page 3, third paragraph, should read: "Councilmember Grant would not be agreeable to moving the proj ect forward. . . ' ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 . 2 . Councilmember Larson requested the following changes: June 13, 2005 City Council Work Session Minutes, Page I, second full paragraph from the bottom, last sentence should read: "Community Development Director Clark. .." Page 4, first bullet under his report should read: "Councilmember Larson wants to move forward with a new name for TCAAP, but wants to make sure that the TCAAP property does not become a separate entity to the rest of Arden Hills". May 16, 2005 City Work Session, Page 9, under his comments, second bullet point should read: "Councilmember Larson requested the City staff contact the clinical studies-Medtec Firm located on Round Lake Road to see if they have plans for future expansion". Mayor Aplikowski requested the following changes: None.' Ms. Wolfe requested the following changes; None. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the May 31,2005 City Council Meeting Minutes as presented, the June 13,2005 Council Work Session Minutes as amended and the May 16,2005 Work Session Minutes as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR c. Claims and Payroll City Council Approval of the Revised Emergency Operations Plan Rcsolution No. 05-40: Appointment of Evan Cordes to the Communications Committee City Council Authorization to City Staff to contract for TCAAP appraisal services in an amount not to exceed $15,000 City Council Motion to Approve the Proposed Employee Recognition Policy . a. b. d. e. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INQUlRIES/lNFORMATlONAL A. Girl Scouts Mayor Aplikowski presented Girl Scouts Sarah Engberg and Andrea Paulet with Certificate of Outstanding Achievement awards. 5. PUBLIC HEARINGS None. . 2 . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 3 6. NEW BUSINESS A. Holidav Station Store - Approval of Special Use PermitlPreliminarv and Final Plat Mr. Hcllegcrs requested Council consider the requested Master and Final PUD/Special Use Permit and PreliminarylFinal Plat for the development of the property at the southwest corner of Highway 96 and Round Lake Road. He noted at the June 1,2005 Planning Commission meeting, the Planning Commission recommended unanimous approval with conditions as noted in staffs June 27, 2005 report. He recommended Council approve the Master and Final PUD/Special Use Permit and PreliminarylFinal Plat for the development of the property. Councilmcmbcr Larson stated he noticed on some of the review questions included in the packet that some of the existing trees on the northeast and southeast could be saved and it sounded like the developer intended to level the lot and put in all new landscaping. He asked if there was any intention of saving any of the trees on the property. Mr. Hellegers replied there might be a possibility to preserve some of the trees, but most of the trees that were there now would be in the path ofthe building. Councilmcmbcr Larson asked if there would be any landscaping along the west side of tbe building. Mr. Hellegers replied they had requested the developer put in landscaping along the areas which would have the most impact on the residential areas, particularly the north side. He noted there ,,'ere also power lines along the west side of the property, which would be impacted by mature landscaping. Councilmembcr Larson noted he was still concerned there was insufficient landscaping along the back of the building. He asked if they could include lower screening as a condition of the permit. Mr. Hellegers noted the developer had four times the required landscaping; however, they might be able to shift some of the landscaping around on the site. Councilmember Larson asked if the amount of fal(ade lighting would be reduced. Mr. Hcllegers responded reduced lighting was not included in the conditions and the Planning Commission did not recommend it, but if Council wanted to have this, it could be made as a condition of approval. He indicated this was a minor concern. Councilmember Larson stated it would be nice if the north driveway could be moved further south away from Highway 96. Mr. Hellegers stated applicant was aware of this and was working on a revised plan to drop the driveway down to enter toward the middle of the canopy. He noted however, they needed sufficient space for semi-truck movability. He indicated both applicant and applicant's engineer were present to answer any questions. . Councilmember Larson inquired about the drainage. Mr. Hellegers outlined the drainage and water retention plans and noted applicant was addressing the drainage issue. 3 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 4 . Councilmember Larson asked if berming was discussed as a way to screen the station from Highway 96. Mr. Hellegers replied there was not a lot of space for a berm, but it would meet the capacity requirement. Councilmember Larson stated he believed the City needed to try and do a better job of sticking to the kind of building materials they wanted to see on buildings and noted efface was being used in the construction of this building, but efface did not have the quality they wanted and was not consistent with the design standard requirements. He stated he wanted to see building material other than efface. Mr. Clark stated a 100 percent brick building looked too institutional, so they were trying to come up with a building that had a predominant amount of brick, but also incorporated other materials that had interesting architecture. He noted efface would break up the architecture. Councilmember Larson believed there were other alternatives to use other than efface, that would lend quality to the building. He noted this building was a gateway to the City and it was a good place to start being as demanding as they could to put in a quality development. Mayor Aplikowski asked what would the alternative building material be if they did not use efface. Councilmember Larson replied the developer could use a white ceramic brick if they wanted a contrast with the red brick or a precast material. He noted there were other alternatives . out there. Councilmember Grant stated the Planning Commission minutes tend to imply that the Planning Commission voted unanimously for approval, but noted the Chair of the Planning Commission was absent, so it was a 6-0 vote. However, it was still a unanimous vote with the members who were present. He stated it appeared that some of the columns were brick and some efface. He asked if that was an error. Mr. Hellegers replied the columns he was referring to were for the car wash entrance. Councilmember Grant asked if the applicant had submitted any color photographs of any of their other stations with this design. Mr. Hellegers replied they had not submitted photographs of those stations, but they did have a sample board. Victor Sacco, Sr. Manager of Real Estate for Holiday Companies Holiday Station Stores, presented the sample board. Councilmember Holden asked if there would be larger caliper trees put in. Mr. Hellegers replied most of the trees would be in 2-3 caliper inch range, with some 3 - 4\1, inch caliper category. He noted if they could save some of the trees, those trees could be countcd toward the landscaping rcquirement. Councilmember Holden agreed with Councihnember Larson's comments regarding the efface. . Mr. Hellegers noted efface was a small component of the building, with brick being approximately 80 percent of the building. He also indicated there was additional glass added to the site and the building was a nice looking building. 4 . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 5 Councilmember Holden stated this building was not meeting the standards set by the City. Councilmember Larson asked if it was possible to move the road farther south. Mr. Sacco responded they were revising the site plan to shift it down a little bit. He stated they wanted to make the northerly pump island convenient for the residents coming off of Round Lake without having to make an awkward turn. He stated they could shift this to the south, but for ease of access, the flow should be to get off Round Lake Road as quickly as possible to access the site. Councilmember Larson asked if the islands could be angled. Mr. Sacco replied if they were angled, the people coming off of Highway 96 would have to jog and the best option was to not angle the islands. Councilmember Larson asked if they put a condition on this development that Council wanted to see some other building material other than efface, what would be his response to this. Mr. Sacco responded he believed this was an attractive looking building and if it were to be all brick, the building would lose its curb appeal and it would be too dark without any definition. He noted they had been working with staff extensively on this and he believed the building looked good. He agreed this was a prominent location and they wcreexcited to build the development. Councilmember Larson stated he agreed the building should not be all brick, but he did not like the efface. He did not believe it lent the quality to the development they were seeking. Mayor Aplikowski asked what the percentage of efface being used was. Mr. Hellegers noted it was approximately 20 percent of the building. He indicated this would be a nice looking building for the use. Mayor Aplikowski stated efface was just on the small strip along the top of the building and the car wash colunms. Councilmember Larson noted efface did not hold up over time and when they adopted their standards, it was the intention of the City to not have efface on buildings. He stated he did not want to back down on the quality ofthis development. He indicated the white looked nice, but he wanted a different building material used. Mayor Aplikowski stated she did not have a problem with this and believed they were "late to the game" with making this change and this should have been addressed at the Planning Commission. Councilmember Holden stated they had adopted the building standards and she did not believe it was too late in the game to require this. Mr. Hellegers noted efface was not a material listed as being acceptable, but there was some give and take on this development, including the additional landscaping, pitched roof, brick on the columns, and the monument sign. He believed this was a good compromise and would be a nice development. 5 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 6 . Mayor Aplikowski stated if they were being required to use something other than efface, Council needed to specifically state what type of material they needed to use. Councilmember Larson stated the City had established a standard and it needed to be adhered to. He indicated they needed to enforce their standards. Mayor Aplikowski stated if Councilmember Larson wanted them to use a different material, he had to state what kind of material should be used. Council member Larson stated he did not want to limit the developer to specific materials, but rather give them flexibility to work with staff on a material that would work better. Mayor Aplikowski stated she did not understand the efface criteria because it was a useful building material in small amounts. Mr. Sacco stated they had worked hard on this site plan and the landscaping had been the main issue, which they had worked with staff to add the additional landscaping. He indicated he was not even sure the building would be seen from the road because of the additional landscaping being required. He asked Council take that into consideration. Hc asked if Council wanted a different building material, could they cut back on some of the landscaping. He noted the landscaping was an amazing amount of money. He stated there was a small amount of efface being used on the building and he believed the additional landscaping was a good compromise. . Councilmember Grant asked if this was the same design being used in other communities. Mr. Sacco stated this was the same design as used in Shakopee and Chaska. Councilmember Grant asked if applicant anticipated larger trucks using this facility. Mr. Sacco stated they had no interest in servicing large diesel trucks, but they would serve the smaller trucks, such as FedEx and UPS trucks, as well as residential diesel cars and trucks. Councilmember Grant stated he would not want the City Forester to require that a healthy tree remain because not all healthy trees are attractive. He stated he wanted to change requirement 2 to read: "To save as many existing quality, well placed, and healthy trees as possible." MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion to approve Planning Case 05-13: Holiday Station Stores, Inc. with the recommended revised conditions of approval, with a change to item 2 to read: "save as many existing, well placed, and healthy trees as possible". Councilmember Holden asked ifit was the City's rcquirement for the caliper inches for the trees. Mr. Hellegers replied the City wanted additional landscaping to ensure that the lighting would not have a negative impact to the residential properties. He stated the lighting was not an issue however. . Councilmember Holden stated if the lighting already met the Codes and with the additional landscaping, she had a concern that the building would not be seen from the road. Mr. Hellcgers 6 . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 7 replied there was a lot of landscaping, but the building would still be seen from certain angles, but not necessarily from the north. Councilmember Larson stated this site had enormous potential given what would develop on the northeast side and Planned Unit Development was a process of negotiation. MOTION: Councilmember Larson moved and Councilmember Holden seconded a Motion to amend the previous Motion to add a condition as follows: "Replacement of the efface with another higher quality building material consistent with our existing design standards that still maintains the architectural distinctiveness of the building as proposed." Mayor ApJikowski stated she would vote no on this because she believed this was not the time or place for this. Councilmember Grant stated he would also vote no on this because the only other alternatives would be stone, brick or glass and he believed they needed to discuss this further and to convey to the Planning Commission the materials approved by the City Council. He noted Holiday Station Stores wanted to maintain an image for their stores. Councilmember Larson agreed that Holiday Station Stores wanted to maintain their image, but the City also wanted to maintain its image and they needed to enforce this. Mayor Aplikowski called the question. Motion on the amendment failed 2-2 (Councilmember Grant and Mayor Aplikowski opposed). CounciJmember Grant asked if applicant would consider changing some of the pillars to brick. Mr. Sacco replied they would do that ifthey could keep the efface. MOTION: Councilmember Grant moved and Councilmember Larson seconded a Motion to amend his original motion as follows: Add Condition number II to read, "Add brick surface to the two front pillars on the building." The amended motion carried unanimously (4-0). The original motion carried unanimously (4-0). Mr. Hellegers requested Council specifically approve Resolution No. 05-42. MOTION: Councilmembcr Grant moved and Mayor Aplikowski seconded a motion to approve Resolution 05-42, Holiday Station Stores, with the eleven conditions. The motion carried unanimously (4-0). 7 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 , 8 . B. Awardin!! of the 200S Seal Coatin!! Bids Mr; Brown stated bids were received and opened from two (2) contractors for the project. Allied Blacktop submitted the low bid with a total bid amount of $34,754.56. He noted the low bid was approximately 7.6% lower than the Engineer's estimate. He noted there was also an alternate bid with Allied Blacktop submitting also being the low bidder in the amount of $49,600.00, which was approximately 5.3% lower than the Engineer's estimate. He recommended Council award the 2005 Seal Coating Project, including the alternative, to Allied Blacktop for a total amount of$39,714.56. Councilmember Grant asked what the alternate was. Mr. Brown replied it was Cummings Park area. Councilmember Grant requested a copy of what bid papers went out and what was produced. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to award the 2005 Seal Coating and alternate to Allied Blacktop in the total amount of$39,714.56. The motion carried unanimously (4-0). c. City Council Approval to Replace the Citv Hall Copier Machine . Mr. Siddiqui stated the lease on the City Hall copy machine was set to expire on July 26, 2005. He recommended the Council authorize the purchase of Canon Image Runner 8070 from Canon USA at a quoted price of $27,157.50 and return the leased copier. The account would also require a general fund budget amendment in the amount of $2,157.50. Councilmember Grant stated there were a number of pieces of information he would have like to have seen, including the number of images over the life of the unit, what are the existing costs versus the future costs, etc. He stated he would be voting no, but he believed this was a good deal. He indicated the reason he was voting no was because there was insufficient information for him to make a decision. He stated going forward, he would not vote in favor of proposals that were missing key information. Councilmember Holden agreed, but noted the staff had provided all of the information at a previous Work Session where Councilmember Grant was not in attendance. Councilmember Grant replied hc did not realize that and he requested the Work Session inforn1ation be sent to him. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to amend the general flmd budget in the amount of$2,157.50. The motion carried (3- I) (Councilmember Grant opposed). . MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the purchase of a Canon Image Runner 8070 from Canon USA at a quoted 8 I . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 9 price of $27,157.50 and retum the leased copier. The motion carried unanimously (3-1) (Councilmember Grant opposed). D. Annrove Resolution OS-43 Grev Fox Curve Variance for the 200S PMP Proiect Mr. Brown stated MnDOT had requested the City obtain a variance for the horizontal curve at the west end of Grey Fox Road in order to be eligible for State Aid funding. The proposed curve will match the existing curve. He recommended the Council pass the variance for Grey Fox Road. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to adopt Resolution 05-43 Requesting a Variance from Minnesota Rules for State Aid Operations Chapter 8820. The motion carried unanimously (4-0). E. Annrove Resolution OS-41 Annointinl! Arden Hills Resident and City Council Member to the Northwest Areas Librarv Access Task Force Ms. Wolfe stated the Ramsey County Library Board had created a Northwest Area Library Access Task Force. This group would be studying and evaluating services in the northwest portion of the County. Each of the three cities involved was being asked to name representatives to the task force. She indicated Mayor Aplikowski was recommending the appointment of Mary Anne Lindberg as the representative to the committee. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to adopt Resolution 05-41 A Resolution Appointing Members to the 2005 Northwest Areas Library Access Task Force. The motion carried unanimously (4-0). Ms. Wolfe stated there were also two additional seats available that the Library Task Force would be assigning and if anyone was interested, they could pick up an application at the library. F. ;\oore"le the aooeintment ef JeseOR Bianee as Olleratiens and Maintenanee 'Verker filr the City ef ArdeB lliIls REMOVED FROM THE AGENDA 7. UNFINISHED BUSINESS A. TCAAP Undate Mr. Clark updated the Council on TCAAP. CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - Asked to put on a Work Session agenda the monitors in the Chambers. She stated she would also like added to a Work Session agenda a discussion of building materials. 9 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 t 10 . Councilmember Grant - None. Councilmember Larson - Asked what was the resolution of Sharon Klump's issue. Ms. Wolfe stated the City Attorney had indicated they had filed an appeal. Mayor Aplikowski - Requested staff set up a joint Work Session meeting with the Council and the Planning Commission to discuss building materials, etc. She suggested if the Planning cases are light in July or August, Council could attend a meeting on that night. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:00 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, July 11,2005 at 7:00 p.m. at the Arden Hills . Council Chambers. . 10 , . . r ~ ~HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDA Y, JUNE 20, 2005,7:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST I1IGlIWAY 96 Call To Order Mayor Aplikowski called the meeting to ordcr at 5:00 PM. Present: Mayor Aplikowski, Councilmembers: Gregg Larson, Brenda Holden, Lois Rem (6:25 to 8:00 PM) Abscnt: Council Member David Grant Staff present: City Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui; Assistant to the City Administrator, Schawn Johnson; Operations and Maintcnance Director, Tom Moorc; City Planner, Peter Hellegers; City Engineer, Greg Brown Lake Johanna I<'ire Department Cost Sharing Discussion The Lake Johanna Fire Department Board of Directors has bccn studying the issue of fire dcpartment funding between the three members (Arden Hills, Shoreview, and North Oaks) for about a year. Historically the operating budgct has been divided in the following manner: . City of Arden Hills 25.0% · City of North Oaks 12.5% . City ofShorcview 62.5% The Fire Board rccently reached a conscnsus and approved a new approach for budgeting future fire department cxpenses. In 2006, thc operating budget will be based on a new fonnula. The new fOllliula that was approved by thc Lake Johanna Fire Board is based upon the following four factors: . Population . Households . Market Valuc . Fire Calls (5 year average) 25% 25% 10% 40% Under the proposed fonnula, thc City of Arden Hills will be paying 26.3% of the total annual budget. Therefore, this is not a significant increase for the City, but the preliminary amounts are based upon a fonnula that could change over time. Councilmember Larson said that he has been a Lake Johanna Fire Department board member for . many years and that thc current percentage breakdown of firc related costs between the three I ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 2 communities is very confusing. Thcre is no right or wrong way to do this, but the proposed cost sharing systcm seems to be morc cquitable and easier to understand for cvcrybody involved. Fire ChiC[ Tim Boehlkc stated that numerous fonnulas and scenarios were discussed by the board members. Councilmember Larson stated that the proposed fonnula is easily explainable and is much more accountablc to the public. Each year the Lake Johanna Fire Dcpartment board members will review the fCllmula. Because all three communities arc unique in its fire call numbers, population, houschold numbers, and propcrty values the new proposal will take into account these four areas when proposing futurc expenditures. The new proposal also takes into account future growth and potential land dcvelopment. Councilmember Holden asked for the definition of a firc call. Fire Chief Boehlke stated that a fire call is classified as a car accident with injury, firc calls, false alarms, and Hazmat scenes. The firc department averages the numbers ovcr a five year period when proposing the annual budgct. Mayor Aplikowski asked what is considered market value. . Councilmcmber Larson cxplained that market value is a propcrty owner's taxable property. Councilmember Holdcn asked why is the City's fire calls are so high~ Fire Chief Boehlke said that Arden Hills is impacted by a large number of falsc alarm calls, traffic accidents, Bethel University, and Mounds View High Schools. Councilmember Larson statcd that cutting down on the number of false alarms in Arden Hills would reduce the City costs for fire service. City Administrator Wolfe noted the Lakc Johanna Fire Department board is recommending option #3 to thc City Council for future consideration. The proposal would result in a slight increase for Arden Hills and North Oaks. Lake Johanna Fire Chicf Tim Boehlke stated that thc 2006 budget being proposed to the City will utilize the new formula. Prcsbvterian Homes-Site Plan Status City Planner Petcr Hellegers provided an overview to the City Council of the application for review of a Special Use Pennit Amcndment lor the addition of approximatcly 13,126 square feet to the south cnd of the McKnight Care Center building at Presbyterian Homes. The additional space would allow the facility to be changed from 3 bed-units to mostly single bed units and . double bed units. 2 e . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 3 John Mehrkens of Senior Housing Partners was available to answer any questions or concerns that the City Council had rcgarding this proposed addition to Presbyterian Homes. Mr. Mehrkens providcd the City Council with a brief overvicw of the proposed addition to the Presbyterian Homcs facility. The proposed addition would result in a more single unit rooms, improved dining room areas, and increased equipment storage areas. Thc current driveway will remain in its cxisting location. Landscaping will be added to thc outside of the proposed addition. The existing landscape screcning will be saved. The proposed project is a three story addition with a fourth floor rooftop garden/patio for paticnts to be outside. Also, the proposed plans would cause minimal topography changes to the existing site. Councilmember Larson cxpressed concern about the possibility of loud noises being creatcd by the HV AC system. Mr. Mchrkens said that the HV AC system is state of the art and that this should not be an issue. The HV AC units would be locatcd behind a wall to help minimize the sound. Councilmember Holden said that some neighborhood residents may be affected by the fourth floor garden area. Residents of Presbytcrian Homes may be able to look into a resident's front yard. Mr. Mehrkens said that the garden area will only be utilized by patients and will be not used in the evenings. Mayor Aplikowski asked if the ncighbors expresscd any concerns at the neighborhood meeting. Mr. Mehrkens said that overall the neighborhood was favorable to this project and understood the reasoning behind the proposed expansion. No Smoking in the Parks Policy At the March 22, 2005 meeting thc Parks, Trails, and Recreation Committee (PTRC) discussed the possibility of cstablishing a no smoking policy for City parks. Committcc member David McClung agrecd to take thc lead on this project, research the project, and report back to the PTRC at the April 26Lh mecting. At the April 26Lh meeting, Ms. Katie Engman from the Ramscy County Tobacco Coalition made a presentation to the PTRC regarding what other communities are doing in regards to no smoking policies in local parks. Also, three Mounds View High School Students gave a presentation regarding the negative effects of tobacco. The three stlldcnts are members of the Peers Acting to Challenge Tobacco (PACT) group. At the May 24, 2005, PTRC meeting the committee discussed the possibility of establishing a no smoking policy in the City's parks. The PTRC passed a motion (5-0) recommending that the City Council adopt a no smoking policy for City parks. 3 e , . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES Junc 20, 2005 4 Suzanne Florey, Christine Florey, and Nicole Holm representing the Mounds View High School chapter of the Pccrs Acting to Challenge (PACT) group gave the City Council a prcscntation on the ill-effects of smoking in City parks. The PACT group provided thc City Council with a visual display of the cigarette buds that were picked up at local parks. The PACT group is seeking thc support of thc City Council by passing a policy that would not allow smoking within the Ardcn Hills park system. Similar policies havc becn passed hy the Cities of New Brighton and Shoreview. Operations and Maintenance Dircctor Tom Moore stated that the PTRC passed a motion (5-0) that recommended a no-smoking ban be implemcntcd by the City Council in the City parks. Councilmember Holden asked how many signs would be posted and what is thc additional cost to the City. Operations and Maintenancc Director Moore said that there are 100 signs availahle to the City at no cost. The City has sign posts in stock that could be uscd for these signs. The only City expensc would be for labor costs and sign posts. Councilmember Larson said that he supports a no-smoking ban in the parks. He also thanked the MVH S students for their commitment to the PACT project. Councilmembcr Holden asked ifthc City could enforce the no-smoking policy at Tony Schmidt Park. Councilmember Holden requcsted that City staff proceed with a draft no-smoking in the parks policy and bring it back to the City Council for furthcr revicw at a later date. City staff will bring a drat! policy back to thc City Council at a later date. Update on thc Lexington Avenue Construction Project Cost City Enginccr Greg Brown provided the City Council with an overvicw of the Lexington Avenue project. In 2004, the City budgeted $115,000 from thc Water Utility Fund and $185,000 for roadway construction, ROW Acquisition, and cngineering expenses. Overall the project is expected to be $90,000 over budget. Possible cost savings to the City could be reducing thc sizc of the proposed retaining walls along Lexington A venue. City Administrator Michelle Wolfe said that City staff wants to inform the City Council that this project will be over budget. The projected expenditures involving the ROW acquisition were underestimated. It is imperative that communication betwccn the City and Ramsey County be improved in the fhture. City Engineer Brown noted that the cost overrun would have been worse if the original sidewalk plan had not been modified. 4 e e . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 5 Councilmembcr Holden asked how close the CIP budget will be with thc Lcxington A venue and Red Fox/Grcy Fox projects going on simultaneously. City Engineer Brown said that they appear to bc within budget at this time. Councilmember Larson asked if the City would be better off bidding PMP projects in the winter months. The City may be able to get better pricing at this time of the year. City Engineer Brown said that the 2006 PMP project is schcdulcd to be bid out this winter. We will be able to see if wc get better pricing at that time. Finance Director Murtuza Siddiqui stated that a budget amendment would be needed by the City Council in the future to cover thc cost overruns for the Lexington Avenue project. 2006 Budl!et Calendar-Budl!et Discussion Financc Director Murtuza Siddiqui provided thc City Council with an overview of the 2006 budgcting process. At this time, the Statc Legislature is in session and there has been no decision reached regarding levy limits. The t()llowing factors have been idcntified that may influence the 2006 budget. They are the following: . Tax Levy-3% Proposal · Overall budget increases for 2006 . Salaries and Benefits-Employec step increases/COLA increase . Increase in employee bencfit costs . Five Year Capital Improvement Plan . Highway 96 Landscaping Councilmember Larson suggested that the City explore new ways to fund improvements to the park system. Each year improvements to the park system are dcpcndcnt upon charitable gambling revcnues. The current parks improvement fund is under $200,000. Mayor Aplikowski asked what is the replacement schcdulc for playground equipment. Operations and Maintenance Director Tom Moore said that the City rcplaces playground equipment on an average of 12 to ] 5 years. Councilmcmber Holden requcsted that the Northwest Youth and Family Services be included in the City's budget for 2006 and she mentioncd that Councilmember Grant requested that pay increascs for the City Council be discussed in this year's budget. Councilmember Larson said that pay is not the deciding factor regarding why wc are City Councilmembers. Although, it is an item worth discussing in the future. 5 e e e " . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 6 City Administrator Wolfe said that a factor in considcring a pay increase could be based upon thc time, effort, and complcxity of the issues being dealt with the City at this time. Other factors such as market data could be reviewed as well. Finance Director Siddiqui asked the City Council what percentage of a COLA increase they would feel comfortable with in 2006. City Administrator Wolfe stated that the Local 4gers are scheduled to receive a 2.5% COLA increase in 2006. Councilmember Rem suggcstcd that UnIon and non-union staff members both receive 2.5% COLA increases for 2006. City Council and City statl members will continue this discussion at a latcr date. City Administrator Wolfe said that a budget calendar was also included in this packet for futurc reference. A work session mceting will be schedulcd in the near future to discuss the proposed 2006 budget in more detail. Proposed Replacement of the City Hall Copier Financc Director Murutza Siddiqui provided the City Council with an overview of the City's current copier lease agreement with Ikon. The lease agreement with Ikon is scheduled to expire on July 26, 2005. If necessary, Ikon has agreed to allow the City to lease the copier on a monthly basis. The City's current copier has made approximatcly 1.2 million copies the past three years on the existing copier. The typical life expectancy of a copier is about two million Images. Since the City has had vcry good luck with the Canon copier, staff began to focus its attcntion this particular brand. In March, City staff received a price quote of $25,538 (including sales tax) to purchase a Cannon Image Runner 7200. The maintcnance cost was quoted at $270.00 per month with a minimum usage of 30,000 images per month. The proposal also included a 36 month lease option at $740.00 per month. The buyout price for our cxisting copier is $12,032. City staff also contacted the local Canon representative directly to see if the City could purchase directly from thc manufacturer. Staff met with a local reprcsentative from Canon and requested a proposal. According to Canon, the City's current copicr is being discontinued. The Canon representative suggested the Canon 8070 model. This model copies more pages per minute and offers additional features that our current copier is not capable of offering. These featurcs include: . folding featurc; . book making capabilities; . and inscrtion of paper dividers. 6 e e e ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 7 The quotcd price for this copier is $27,157.50. The projectcd maintcnance cost is $165.00 per month of $.0055 per image. The projected maintenance costs over a three year period is $5,940.00 assuming a rate of 30,000 images per month. Comparing the two proposals, thc copier iTom Canon USA costs $1619.50 morc than the Ikon proposal, but the proposal from Canon includes additional features plus the latest in copier technology. Councilmembcr Holden raised concerns about overage charges with our last lease agrcemcnt. Financc Director Siddiqui said that the City was being billcd on a monthly basis and not a quarterly basis. This resulted in the additional charges, but the billing problem was resolved through Ikon. Councilmembcr Holden suggested that the City purchase the new Canon copier. This item will be brought forth to the City Council for approval at the June 27'" City Council meeting. Emplovee Recognition Poliev City Administrator Michelle Wolfe provided the City Council with an overview of the changes that have been made to the proposed employee recognition policy. The proposed changes wcre based upon thc recommendations givcn to City staff at the May 16th work session meeting. After further revicw and discussion a fcw minor revisions were made to the proposed employee recognition, employee of thc year, and employee money, safety, and time saving recommendation policies. The employee recognition policies will be brought forth to the City Council for fonnal approval at the June 27th City Council meeting. Councilmember Rcm left the meeting at 8:00 PM. Citv Committee and Commission Guidelines City Administrator Wolfe provided the City Council with an overvicw of the historical procedurcs and meeting proccdures of the different commissions, committees, and task forces. At this time, the City does not have a consistent process when it involves the operation, appointment, and formation of commissions, committees, and task torces in Arden Hills. Mayor Aplikowski and City Administrator Wolfe began the process of reviewing past practices in order to develop sornc guidelines that could be used in defining how the City operates its committees, commissions, and task forces in the future. At this timc, this process is in the initial stage of development and will need City Council input to ensurc that a consensus is made to move this project forward. Comments and directions received during tbese preliminary discussions will be incorporatcd into a more formal report and outline in the near futurc. 7 e I e . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 8 Councilmember Larson rcqucsted that there be more of a distinction between standing committees and City Council appointed committees. In the past, he has rcccivcd complaints from residents that the City Council does not listcn to committccs, commissions, or task forces. Therefore, these groups are unable to provide a finished product. It is important that a task force has a charge or mission to completc a quality work product that can be used by the City Council. He believes that the City has the right number of committees at this time. Councilmember Holdcn would like to see term limits implemented on committees. Mayor Aplikowski asked the City Council if they would like to implement term limits or implement an annual rencwal process. Councilmember Larson statutory requirement. commiSSIOn. mentioned that the Planning Commission is very important and is a It is very important to have experienced members on a planning City Administrator Wolfc reviewed the suggested steps to be implemented by the City council pcrtaining to when a task force is formed. The goal is to have a consistent approach in the formation of task forccs. It is proposed that at a future work sessions, thc City Council would discuss and review the purpose of a task force, work plans, and time lines. Prospective members of a task force will be asked to complete a committec application form. City Administrator Wolfe said that the implementation of term limits will have to be a policy issue decided by the City Council in rcgards to committee and commissions. Mayor Aplikowski stated that term limits minimizes personal ownership and allows more opportunities for others to participate on commissions, committees, and task forces. This item will be placed on a future work session agenda for further discussion. Northwest Areas Librarv Access Task Force City Administrator Wolfe stated that the Ramsey County Library Board has created a Northwest Area Library Task Force to study and evaluate library services in the northwest portion of the county. The City has bccn asked to appoint an elected official and a citizen representativc to thc task force. Councilmcmber Holden said that shc believes that Ramsey County Library Board leans toward larger library branches. The current Arden Hills is very restrictive with its building and location. Also, the library is only open certain times of the day and this forces people to visit the Roseville or Shorcview branches. Mayor Aplikowski mentioncd that she has received mixed messages from residents regarding thc nccd for a larger library, while some residents want to keep our existing library opcn. 8 e e e ,'. ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 9 City Administrator Wolfe said that an appointment to the Northwest Arcas Library Access Task Force should be made at the ncxt City Council meeting. Mayor Aplikowski asked the City Councilmembcrs if they would continue to fight to keep thc existing library opcn in Arden Hills. Councilmember Larson noted thc concern that the current building is small and lacks visibility in the public. City Council will make two appointmcnls to the Northwest Area Library Acccss Task Force at the June 27'h meeting. Council Reports Brenda Holden · Councilmember Holden asked City staffifthcrc wcre problems with the proposed land purchase at the International Paper Company for a storm water holding pond. . City Administrator Wolfe rcported that staff has been working with Intcrnational Paper and that URS has created an aItcrnative plan for the pond that does not rcquirc as much land acquisition. City Administrator Wolfe will check on these conccrns and report back to the City Council. · Councilmember Holden asked if the City Councilmembers remaining Celebrate Arden Hills tickets should be returned to Recreation Supervisor Michelle Olson. . City Administrator said that the rcmaining tickets should be returned to Michellc Olson. She also notcd that the City has alrcady surpassed its sponsorship totals from last year. Gregg Larson · Councilmembcr Larson inquired about thc after hours lighting issues at the Mounds Vicw High School athletic fields. . City Administrator W olfc reported that staff has discussed this issue with the school district and that they will work to ensure that the lights are shut off by 10:00 PM. · Councilmembcr Larson will not be ablc to attend this year's Celebrate Arden Hills event due to a prior cngagement. Beverly Aplikowski · Mayor Aplikowski reported that she has art tickets available for anyone that is interested. 9 e e e '. . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 20, 2005 10 The meeting adjourned at 9:1S PM Respectfully submitted by Schawn P. Johnson Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR 10 ~ ~HILLS City at Arden Hills Re uest for Council Action Prepared by: Murtuza Siddiqui ~~ Dept.: Finance Council Mtg. Date: July 11, 2005 Final Action Needed By: 7/11/2005 Council Action Request: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. - Claims and Payroll Advisory Commission Action: Commission Date Planning PTRC . Supporting Documents (which are attached to this Action Form): D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Payroll and Claims Reports Financial Implications: Payroll #12 Total Cost $59,612.92 Payroll #13 Total Cost $72,236.15 Claims Total $156,200,77 Administrator/Staff Comments: . 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PAGE10F4 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07/11/05 COUNOL MEETING CLAIMS PAID SINCE LAST COUNCIL MEETING ((16/27/05) :; :;:t't.:~: ~:: ::rn:6AtEj:: >i'~i<Pi>iii-' . ....;.:.;.:.;.:.:-:.;.:.;.;.:.::::.,::::,:: ::::~MOk3Nt.: ~ :::~i\tl\1iN1g::::;" 26918 06/21105 M~t"Vland Screen Printers 115.95 I.Shirts for Team Tennis 26920 06/22/05 ArnericaIla Fireworks Disnlav Co 7500.00 Fireworks Disvlav for CAB 2005 26921 06/22/05 Animals ofWal1ons Hollow 1240.00 Final nvrni for Pettin" ZooJ Pony Rides CAB 26922 06122/05 Hannv Faces Entertaimnent 865.00 Caricaturists! Face PaintimdCloWII eAH 26923 06/22/05 Mad Science of Minnesota 235.00 Mad Science Presentation CAH 26924 06/22/05 Ma<>ic Bounce lne 575.00 Rock Climbinl!: Wall for CAH - Final Dvm! 26925 06/22/05 MRPA 280.00 State Softball Toumament~ Mixed, Men's 26926 06/22/05 Pel"h.'Cash 200.00 Cash for Celebratinl! AH 26927 06/22/05 Prior Lake Water Ski Assoc 800.00 Final Pvmt for Water Ski Show - CAB 26928 06/22/05 Ramsev Co Parks & Recreation 190.00 Kev Denosit for Tonv Sclunidt Countv Park CAH 26929 06/22/05 Shoreview Northern Li"hts Variet" Band 500.00 Band for Celebratin" AH 26930 06/22/05 The \VhitesidewaUs 2500.00 Band for Celebratin" AH 26931 06/22/05 Twin Ci'" Calerin" Tnc 6268.95 Food & Children's ActiVities - CAB 26932 06/22/05 FOITestWickl11nd 140.00 Food counans for Volunteers/Staff. CAH 26933 06123/05 Christo"'herDiemer 50_79 Sunn!ies for CAB - Soan, bucket, towels, MP water 26934 Stan Pa 'Tneflt . void I 26935 Stan Pavrnent - void I Subtotal - Paid Claims 21460.69 b" Paid Claims - 55.372.2& Add Unpaid Claims, 100&2&.49 T{)tal Accounts Payable Claims for Council Appronl, 07111105. . 156,200.77 Note Checks for unpaid claims totaling StOO,828.49 tD be mailed July 12,200 5 aftcrapplovalallheJulyll,2005CouneilMeeting "Exp_ Re13ted 10 TeAM Project ......_,,""""'~',\,;"',' }>AGE20F4 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07/11/05 COUNCIL MEETING . PAID CLAIMS REGISTER: :~:: !b.ii.!~!~::I:!miiAh):~::v.~~j)M!: .................................................1..................1. ;~O~~iS!~::::.. ....'.,.,......................................................"MQ"""'..... 26936 06/29/05 A & L Sn""rior flnaJihl Sod 405.45 Sod -Rcnair at 3806 New Bri"htonRd 26937 06/29/05 A-IContractCleaninrr Ine l315.28 CHCleanine 26938 06/29/05 Accurate Press Ine 137.39 P~lino - 500 - Insnec!ion Reeord 26939 06/29/05 AlIetmll Print & hna"ill" 609.38 AHNewsletter 26940 06/29/05 Ararnark Unifonn Service 42.IS CH - RUI!: C1enain" 26941 06129/05 Beisswenoer's How-To-Store Il.lS Tri"per - Sthil Trimmer, PVC 2x3 Galv N 26942 06129/05 BiII'sRcntalCentcr 393.5S 8HP Tiller Relltal - 5/19 & 5124 26943 06/29105 Brock \Vhitc Comnanv 2,915.86 Roadsaver 22! 30# 26944 06/29/05 B'."an Rock Products Inc 465.90 Red Ball Diamond AGG 26945 06129/05 Dem.ofAdmill..istratioll 979.10 PboneService 26946 06/29/05 Disnla" Sales Co. 170.93 2US&2MNFlal!S 26947 06129/05 Fortis Benefits 243.00 SbortTennDisabilitv.Julv 26948 06129/05 Fra-Dor Black Dirt & Recvcle 41.54 Black Dirt - Watennain Reoair 26949 06/29/05 Fratulllone's Hardware Inc. 34.80 Black naint, wood "lue, nlu". fastners, tane. dnun 1m 26950 06/29/05 lIar Mar Lock & Service Center 18".1l Ke's(lO)GBldQ 26951 06/29/05 H"dro Meterinn- Teebuolo"" 1.584.91 Water Meters 26952 06/29105 IdealAdvertisinj>.lnc 730.00 T-Shirts {I 00\ & Screen Printilll! 26953 06/29/05 Ikon Office Solutions 148_02 CaJUlollStanles 26954 06/29/05 Kath Auto Parts 848.63 V,lX Filter, hold do.....nkit. 3 ton Jack, mini lamns, s 26955 06/29105 Klamm. Mechanical Contractors 4713.00 PVC, fittinO's. eon.material, nlWllb.labor Onerator H 26956 06n9l05 Labor Abritration Institute 225.00 Rc". for Labor Law &. Labor Arb. Class - S. Johnson 26957 06/29/05 Lillie Suburban Newsna.....rs 579.30 8850 Fivers and Inserts - CAH 26958 06/29/05 LTG Powe~uinment 121.14 Olatbe Tires #5412 26959 06/29/05 John Mermenaa 10.00 Llmcheon Seminar - NW Bid". Insn. 26960 06/29/05 :M.idwest Asnhalt Com. 558.96 Road Renair Material 26961 06/29105 Minnesota Mutual Life 309,05 Life Insurance 26962 06/29/05 l\1innesota Wanner Comnanv 100.32 fluad KitVIT #20407 20403 20404 26963 06/29/05 MN NCPERS Life Insurance 76.00 PERA 26964 06/29/05 Vau9hnMorin 38.25 Reimb. - Ovemvm[ WaleI' i.JW05-0l2 26965 06/29/05 WI Distribution- Co. 24558 Micro Switch Ball Bearinas ASM Switch 26966 06/29/05 Muska Electric Co. 151.50 Reimb for Electric Permit #E05-] 10 26967 06129/05 Nelson Cheese Factor" 344.92 Business LW1Cb - Citv Business 26968 06/29/05 RelJanNeururer 39.00 Reinlb - Co-Rcc Swruner Souirts Soccer 26969 06/29/05 Ne:del Communications 676.07 Cell Phone Serviee Paid Claims - Pa"e 2 19289,24 en tra . 001< . . . . PAGE30F4 CITY OF ARDEN HILlS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 07/11105 COUNCIL MEETING PAm CLAIMS REGISTE:R : ',::cit;i{::" .:~j(;:tiA.ri(: ,;,YE;NI}M=:: :':::':::::':::::':':::::::::';::::::::::::::::::: :',=iMOO8T,': :',:COMMtNts> 26970 06/29/05 M""'Nosek 105.00 June Newsletter 26971 06/29/05 Olde Town Deli 62.21 CC Worksession 6120/05 26972 06/29/05 Or-iental Tradinl! Co. In, 214.50 PlavarOWld Sunnlie!> & $no11S Elluinmenl 26973 06/29/05 Pace AnalvticaI 718.63 WaterTestin"~Jlll1e 26974 06/29/05 PitnevPowes 147.23 Red Ink Cartrid"e - Posta"c Meter 26975 06/29105 Ramsev Countv 2,06155 Disposal of Tires Fuel Purchases 26976 06129/05 Roseville,Citvof 382.10 lTP Services - June 2005 26977 06/29105 John Shields 360.07 Refimd Bldfr. Permit #B05-9175 26978 06/29/05 SiPll-A-Rama 447.16 CAB. Si"ns - Final p.-t 26979 06/29/05 S"ortsUnlimiled 416.00 LacrosseCamn 269KO 06/29/05 Snnuli:brook Software 2,208.33 Bad er Meter Interface & Maint 71l-I2J3lJOj 2698] 06/29/05 Sl. Josenh's Er. uimneot Inc. 123.87 Parts-Tubes. 26982 06/29/05 Tessman Seed Co.-Sf. Paul 379.99 Twface ("lnick D'"'' 50# 26983 06/29/05 Tru"reen-ChemlaWIJ 303.53 Weed Control - Lind" Park 26984 06/29/05 United Rentals 38.57 CAH - Tane - Dan"e! Camlon Barricade 26985 06/29/05 WeslWeld 329.66 Sho Sunnlies - HHCS washers bolls, oms, ties, lub 26986 06/29/05 DavidMWllkel 44.99 Uniform Purchase 26987 06/29/05 Zamuth Brush Works Inc 668.61 Elec nol" 24~ Wafer Broom 26988 06/29/05 TrulJTeen~CbemlaWD 240.69 Weed Control. Arden Oaks Park 26989 06/30/05 Affinity Plus Fed Credit Union 3038.98 IsI July 2005 Pa~TOIl 26990 06/30/05 leMA Retirement Trust-457 1960.04 1 st PavroU Julv 2005 26991 06/30/05 .Mn Child Suooort Pavment Ctr. 370.64 IstPavrollJuI"2005 Paid Clairns-Paoe 3 ]4622.35 n< PAGE40F4 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED A T07/1II05 COUNCIL MEETING UNPAID CLAIMS REGISTER: ._---.... ::Hiiiii/ ~~~~~tJ; 26992 26993 26994 07/12105 07/12105 07/12/05 Aacree P & Tent Rental Lakes Coun Service Coo Ramse COWlt Un aid Claims - Pa e 4 . ......-.....,........ <.\~oiliitt:~: 8 ]05.99 CAH Tables chairs c.mo ies 8700.00 Insurance - Au Law Enforcement - Jul, Data Processing, 3005 84022.50 MaintFees 100828.49 . . . Prepared by: TM Dept.: Admin Council Mtg. Date: 7/8/2005 Final Action Needed By: 7/8/2005 ~ ~~HILLS City of ArdenlIills Request for Council Action Agenda Item 3.B Resolution No. 05-44: Approvinq the Application for the new Use of Tax Forfeited land at the intersection of Amble Road and Dellwood Street Budgeted Amount N/A Actual Amount: $26.00 Funding Source: General Fund Council Action Request: City Council approval of Resolution No. 05-44 and the submittal of the Application for Approval of a New Use of Tax Forfeited lands at a cost not to exceed $26.00. Staff Recommendation: Approval of Resolution No. 05-44 Advisory Commission Action: Commission Planning PTRC Date .Supporting Documents (which are attached to this Action Form): i:i<:] Memo/Letter: [8J Resolution (No. 05.44) o Ordinance (No o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: The application fee of $26.00 will come from the General Fund. Administrator/Staff Comments: . Action Not Applicable .Not Applicable Not applicable Page 1 of 1 . . . ~ /f'\~HILLS City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 05-44 A RESOLUTION RELATING TO THE CLASSIFICATION OF TAX FORFEITED PROI'ERTY WHEREAS, on September 22, 1978, the City of Arden HIlls acquired the following described tax forfeited parcel from the State of Minnesota: Subject to road and easements; except the east 110 feet and except the west 110 feet, Lot 4, Borstead, Ramsey County (PIN: 22-30-23-13-00047-A) (the "Tax Forfeited parcel"); and \VHEREAS, the deed of conveyance from the State of Minnesota stated lhatthe Tax Forfeited parcel was to be used exclusively for future road right-of-way; and WHEREAS, it has been determined by a review of the records of Ramsey County and by site review of the Tax Forfeited Parcel that the easterly 60 feet is being used for road right-ot~way and that the westerly 50.03 feet was being used for storm water ponding and drainage: and WHEREAS, the City of Arden llills wishes to correct the Ramsey County records to rellect the actual uses of the Tax Forfeited Parcd; and WHEREAS, the City of Arden Hills is advised that the procedure for correcting the Ramsey County records is to file an "Application for Approval of a New Use for Tax-Forfeited Lands" (the Application for Approval). NOW, THEREFORE, IT IS HEREBY RESOLVED: that the Arden Hills City Council hereby directs the City Administrator to file the appropriate Application for Approval, indicating that the easterly 60 feet of the Tax Forfeited parcellS bemg used for road right-ot~way and that the westerly 50.03 feet of the Tax Forfeited Parcel is being used for storm water pondmg and drainage. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF JULY, 2005. ATTEST: Beverly Aplikowski, MAYOR Michelle A. Wolfe.. CITY ADMINISTRATOR . . . ~ /f\~HILLS MEMORANDUM DATE: July 8, 2005 Agenda Item 3.B TO: Mayor and Council Michelle Wolfe, City Administrator Thomas J. Moore, Director of Operations & Maintenance~ J~ ~ SUBJECT: Resolution No. 05-44; Approving the Application for the New Use of Tax Forfeited Land at the Intersection of Amble Road & Dellwood Street FROM: BACKGROUND The City of Arden Hills received a notice from the Minnesota Department of Revenue that the parcel of land located at the northwest corner of the intcrscction of Amble Road and Dell wood Street (lot 4, Borstad, Ramsey County, Minnesota) was incorrectly designated as future road right-ofway. This designation took place during the development of the neighborhood. Over timc, this parcel becamc a storn1 water pond. The correct designation should be a combination of road right-of-way and ponding/drainage. The rc-designation of a parcel can be accomplished by a City Resolution and an Application for Approval of a New Use of Tax-Forfeited Lands. COST The cost ofthe Application for Approval of a New Use of Tax-Forfeitcd Lands is $26.00. Funds . are to come out of the Gencral Fund. REOUESTED COUNCIL ACTION City Council approval of Resolution No. 05-44 and the submittal of the Application for Approval of a New Use of Tax Forfcited Lands at a cost not to exceed $26.00. \\Earth\pr&pw\Operations & Malntenance\Storm\Arnble Dellview Rerlesignation..doc o CD II = ~ Qi <1l o (/) o ~ '" o o N !~iU3H ~:; i: g.)~: ~ mum ;.~i~&~a ;,;:. ,3,.,'0" Illmlli Humu , d~~~ni ~ OJ 2 .0 Q) u.. 0- m ;;;; Q) ~ <II ~ G >- C => o o >- <D "' E ,2 a; U ~ ~ o III U) ::3 ~ffi \ _ ~"';;.<^ rT1 3~.0;:; ~ ~ ~JI~~ l)~~"' I" -< ~ . PT Form 961 (Revised 9/23/96) l\:linncsota Department of Revenue Application for Approval of a New IJse of Tax-Forfeited Lands (lVIinnesota Statutes, Section 282.01, Subdivisions la througb Ie) In RAMSEY County Name n( governmental s1Ibdivision (applicmll) City of ArdenHills Mailing address olappheam. 1245 Highway 96 W Arden Hills, Ml'l 55112-5400 State deed number OJ5584J_ Dale starc deed ismed: SeDtember (monrh) 2}nd (day) 1978 (year) Legal description of property (include the name of the city/town if! which the property is focawd): Subject to lO<ld and easements; except the East 110 teet and except the West 110 feet Lot 4, Borstau, Ramsey County, Minnesota. P[\;: 22-30-23 13-0047 (A) CONTRACT: Describe the intended public use for which the property \\<15 previously conveyed (be ~pccific, including statute or special law reference_, iCrde\.am) . future road n!!ht-o(-wav Describe the new public use for the property that is being requested (be specific, induding stature or speeialla\.... reterences, if relevant). The Bast 60 feet (or road right-of--::\vav and the West 50.03 feet [ofponding and drain_age THlS rNSTRUMENT WAS DRAFTED fiY: Jerome P. Filla, ~e_~erson. Fram be Bergman. P~. Name 50 E. 5th Street. Suite 300, St. Paul, MN 55101 ----- Address STATE OF MI1\'NESOT A ) h ) County of RAMSEY Mich(d_)~Ji...olfe. C~.!..LJ~:dmini_~tr2torbeing first duly sworn, deposes and say:> that he/she is the 3utllOrized repre:>cntative of the gov(~mmenta! subdivision (applicant) lwrned herein, Ihal he/she has read :>aid application and knows the rontellts thereof, and that the matters stated therein are true and correct Title City Administr2t( Name Michelle Holfe Subscribed and sworn to before me this davof 20 :\'Olary Public, __ _ County, i\-1u1J1. . My conmlissioll cxpin:s Rt'turn applica!iGIl tG: 1\1N DepartlUl'nl of H.cyenlJl.'. }l..-operty Tax Division. M3il Station 3340. Sc raul, MN 55146-3340 . RECOMMENDATION OF COUNTY BOARD UPON APPLICATION The County Board of _ County, Minnesota, hilS reviem::d the application of __ __ _ dated_ _, 20___, for the approval ora ne\~ imthoru.:cd public USe of certain lax-fOffeil<~d land described therein. The county board recommends that this application be: rejected grantd Date Signature (for the County Board) OFFICE OF TIlE COMMISSIONER OF REVENUE St_ Paul, MinrL, .:W Upon due consideration of this application, it is ordered that if is hereby' rejected granted~ STATE OF MINNESOTA CciiTiritis'Sloner of Revenue . By__ Undo>.r ddegatiQll pursuant 10 MinIlf.:sota Statutes. S.ection 27002. Subdivision 2 STATE OF MINNESOTA ) )S5. County of Ramsey ) Onlhis dayof before me personaUy appeared the duly appointed representative Df the Commissioner of Revenue of the Stale of Minnesota, (0 me known to be the person who executed the foregoing conveyance in behalf of the state of Minnesota and acklJO\vledged (hat he executed the same as the free act and deed of said sote pursuant 10 the statutes in such case made and provided Notary Public . ~. ( , '~-' ~ ~HILLS City ot Arden Hills Request for Council Action Agenda Item Iffl PC #05-12 Master and Final PUD and Preliminary Plat for Roval Oaks ReallY /to redevelop the old City Hall/PW site on HiQhwav 96) Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source. N/A . Prepared by: PH Dept.: Com. Dev. Council Mtg. Date: 7/11/2005 Final Action Needed By. 7/15/2005 Council Action Request: . Consider Resolution No. 05-45 which would approve a Master and Final Planned Unit Development and Preliminary Plat for Royal Oaks Realty to redevelop the former City Hall and Public Works site on Highway 96. . Consider the Planned Unit Development Permit No. 05-12 Staff Recommendation: . Approve Resolution No. 05-45 which would approve a Master and Final Planned Unit Development and Preliminary Plat for Royal Oaks Realty to redevelop the former City Hall and Public Works site on Highway 96. . Approve the Planned Unit Development Permit No. 05-12 Advisory Commission Action: . Commission .F'lanning PTRC Date 7/6{2005 , Action , -------~-- i ... ..... .........l\l'prCly"dJ6=1)... u__No!l\ppli<:<lble__ Not applicable -t--- Supporting Documents (which are attached to this Action Form): [2] Memo/Letter: - Staff Report to the City Council - July 11, 2005 [2] Resolution (No. 05-45) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: [2] Other: - Planned Unit Development Permit No. 05-12 Financial Implications: Administrator/Staff Comments: . Page 1 of 1 , , ~' . ~ ~HILLS MEMORANDUM DATE: July II, 2005 Agenda Item 6.A TO: Mayor and City Council FROM: Peter HeIlegers, City Planner SUBJECT: PC #05-12; Royal Oaks Realty, Inc. Master and Final Plan PUD and Preliminary Plat for the Old City Hall / PW site 1440-1450 W. Highway 96 "Arden Hills Office Park" Requested Action · Consider the attached Resolution #05-45 which would approve the requested Master and Final PUD and Preliminary Plat for the redevelopment of the old City Hall/Public Works property as a 7 building, 30 unit, office condominium complex by Royal Oaks Realty. . . Consider the attached Planned Unit Development Permit No. 05-12. Planninl! Commission Recommendation At their July 6,2005 meeting the Planning Commission reviewed Planning Case #05-12 and recommended approval (6-1) of the Planned Unit Development and Preliminary Plat for Royal Oaks Realty subject to the following eighteen (18) conditions: I. Revised Final Plans. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments contained in City Planning File #05-12 for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. 2. Development Timeline. The applicant's timeline for development shall be as follows: a. Phase I: Summer 2005 - The developer may begin grading, installing utilities, and construction of storm water improvcmcnts. It is expected that construction on 3 buildings/16 units (presumably units 15-30), will also begin at this time. The 3 buildings/16 units are expected to be ready for occupancy by the Spring of 2006. b. Phase 2: Summer 2006 - The developer expects to begin construction on the remaining 4 buildings/14 units (presumably 1-14) with expected occupancy of these units by the spring of 2007. . \\Earth\Planning\Planning Cases\2005\05- ] 2 Arden Hills Office Park - Royal Oaks Really - pun, Preliminary Plat for Old City HaJJ & PW Site (PENDING)\07-11-05 CC Report OS-12.doc Page 1 of3 I Extensions beyond 2007 shall require application to the City Council for review and approval. At the time of application for extensions, the City Council may include such conditions of approval as they determine necessary for compliance with City Code. 3. Number of Businesses in a Unit. 30 office condominium uses have been proposed for development on individual lots. Only one business shall be permitted to occupy anyone lot within the development. 4. Retail Uses. Retail uses shall not be allowed to occupy any of the units in the proposed development, except for incidental or accessory sales. 5. Restaurant Uses. Restaurant uses shall not be allowed to occupy any of the units in the proposed development. 6. Residential Uses. Residential uses shall not be allowed to occupy any of the units in the proposed development. 7. Landscaping Plans. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of building permits. The revised landscape plan shall include a mixture of coniferous and deciduous trees along the west buffer yard of the development. The mixture of landscaping shall adequately screen the development from the residential properties to the west. 8. Tree Preservation. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing, healthy, and well placed trees as possible in the areas designated as landscape space. 9. Sign age. One freestanding monument sign at the Highway 96 entrance shall serve for the development which shall conform to the City's Sign Ordinance restrictions. Wall signage within the development shall include 30 square feet for each unit in accordance with the City's Sign Ordinance restrictions. Signage shall be limited to the front of the building. 10. Screening of Mechanical Operating Equipment. All mechanical operating equipment shall be screened to meet City regulations. 11. Decorative Fencing to Surround the Pond. Decorative painted fencing (like painted wrought iron fencing) shall be erected around the pond at the northeast corner of the property to protect pedestrians from falling into the pond. 12. Execution of a PUD Permit. Execution of a PUD Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. 13. Park Dedication. Satisfaction of the park dedication requirements as approved by the City Council in the amount of$40,000.00. 14. Final Plat. The applicant shall submit an application for a Final Plat within six (6) months following City Council approval of the PUD and Preliminary Plat. 15. Necessary Approvals from Other Agencies. The applicant shall obtairc all necessary permits from the Rice Creek Watershed District and Ramsey County. 16. Building Setback from City Trail. Units 1,2, and 3 of the proposed development shall be set back at least 15 feet from the existing trail on the west side ofthe property. 17. Hamline Avenue Entrance. To facilitate movement in and out of the development, a minimum 30-foot radii shall be built on the northwest and southwest corner of the intersection. Revised entrance plans shall be submitted to the City Engineer and Ramsey County Engineer for approval prior to the issuance of the building permits. \\Earth\Planning\Planning Cases\2005\05- J 2 Arden Hills Office Park Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\07-1 1-05 CC Report 05-] 2.doc Page 2 of3 ~ , . r . . . . . . { . 18. Development Impact to City Trail and Lighting of City Trail. During construction of the development and post construction ofthe development, applicant shall provide plans to the City Engineer that will show how impact the City trail on the west side of the development shall be mitigated including a drainage plan to prevent erosion of the trail. The developer shall provide low-level lighting for the trail behind the buildings subject to approval by the City Planner. Deadline for Al!encv Actions - deadline July 15, 2005 The City of Arden Hills received the completed application for this request on May 16, 2005 Pursuant to Minnesota State Statue, the City must act on this request by July 15,2005 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. If the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Attachments 6A-I Resolution 05-45; Approving a Master and Final Planned Unit Development and Preliminary Plat for Presbyterian Homes 6A-2 PUD Permit No. 05-12 GA-3 Staff Report to the Planning Commission - July 6,2005 6A-4 Planning Commission Minute Excerpt - July 6,2005 6A-5 E-mailed letter from resident Toni Tredal - July 6, 2005 \\Earth\Planning\Planning Cascs\2Q05\OS- 12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\07-11-05 CC Report 05-J2.ctoc Page 3 of3 ( r. . . . City Council Meetiug July 11, 200S Attachment 6A - 1 . . f , ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. OS-4S RESOLUTION APPROVING A PLANNED UNIT DEVELOPMENTAND PRELIMINARY PLAT FOR ROYAL OAKS REALTY WHEREAS: on May 16, 2005 Royal Oaks Realty submitted a completed application for review of a Planned Unit Development and Preliminary Plat which would allow for the construction of 30 office condos in 7 buildings on the former City Hall and Public Works Facility site on Highway 96. WHEREAS: on June 1, 2005, a public hearing was held by the Planning Commission reviewing the application by Royal Oaks Realty and at the conclusion of the public hearing the Planning Commission tabled the item to the July 6, 2005 Planning Commission meeting, WHEREAS: on July 6, 2005, the Planning Commission continued reviewing the application by Royal Oaks Realty and at the conclusion of the discussion the Planning Commission recommended approval (6-1) subject to 18 conditions of approval. WHEREAS: on July 11, 2005, the City Council received the recommendations of the Planning Commission. NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills approves the Planned Unit Development and Preliminary Plat for Royal Oaks Realty. dated July 11, 2005. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF JULY, 200S. Beverly Aplikowski, Mayor ATTEST: . Michelle A. Wolfe, City Administrator r ~ ) _ J . City Council Meeting Attachment 6A - 2 . . July 11,2005 . . . r . ~ ' DRAFT STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS PLANNED UNIT DEVELOPMENT PERMIT CASE NO. 05-12 1.0 Recitals. A. Royal Oaks Realty, Inc., a Minnesota corporation (the "Permitee") represents that as of the date of the recording of this Planned Unit Development Permit ("PUD"). it will be the record fee owner of the following described property situated in Ramsey County, Minnesota, to wit (the "Property"): The Northeast Quarter of the Northwest Quarter of section 22, Township 30, Range 23, Ramsey County, Minnesota, except the South 3/4ths thereof and except the east 253 feet thereof B. The Property is located in an NB (Neighborhood Business) Zoning District. Offices are allowed in the NB Zoning District. C. On the 16th day of May. 2005, Permitee submitted a completed application for review of a planned unit development which would allow for the construction of thirty (30) office condominiums in seven (7) buildings on the Property. D. At a public hearing on July 6, 2005, the Arden Hills Planning Commission reviewed the application, the report and recommendations of the Arden Hills City Planner, the comments made at the public hearing, and recommended approval of the PUD subject to certain conditions. 2.0 Approval of PUD. On July 11,2005, the Arden Hills City Council considered the recommendations of the Arden Hills City Planner and adopted Resolution No. 05-45 approving the PUD. The approval of the Arden Hills City is subject to the following conditions: A. Revised Final Plans. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments contained in City Planning File #05-12 for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. B. Development Timeline. The applicantts timeline for development shall be as follows: 1. Phase 1: Summer 2005 - The developer may begin grading, installing utilities, and construction of storm water improvements. It is expected that construction on 3 buildings/l6 units (presumably units 15-30), will also begin at this time. The 3 buildings/16 units are expected to be ready for occupancy by the Spring of 2006. 2. Phase 2: Summer 2006 - The developer expects to begin construction on the remaining 4 buildings/14 units (presumably 1-14) with expected occupancy of these units by the spring of 2007. 3. Extensions beyond 2007 shall require application to the City Council for review and approval. At the time of application for extensions, the City Council may include such conditions of approval as they determine necessary for compliance with City Code. C. Number of Businesses in a Unit. 30 office condominium uses have been proposed for development on individual lots. Only one business shall be permitted to occupy anyone lot within the development. D. Retail Uses. Retail uses shall not be allowed to occupy any of the units in the proposed development. except for incidental or accessory sales. E. Restaurant Uses. Restaurant uses shall not be allowed to occupy any of the units in the proposed development. 2 _ I , , . . . ( . 1 ~ . . . F. Residential Uses. Residential uses shall not be allowed to occupy any of the units in the proposed development. G. Landscaping Plans. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of building permits. The revised landscape plan shall include a mixture of coniferous and deciduous trees along the west buffer yard of the development. The mixture of landscaping shall adequately screen the development from the residential properties to the west. H. Tree Preservation. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing, healthy, and well placed trees as possible in the areas designated as landscape space. I. Signage. One freestanding monument sign at the Highway 96 entrance shall serve for the development which shall conform to the City's Sign Ordinance restrictions. Wall signage within lhe development shall include 30 square feet for each unit in accordance with the City's Sign Ordinance restrictions. Signage shall be limited to the front of the building. J. Screening of Mechanical Operating Equipment. All mechanical operating equipment shall be screened to meet City regulations. K. Decorative Fencing to Surround the Pond. Decorative painted fencing (like painted wrought iron fencing) shall be erected around the pond at the northeast corner of the Property to protect pedestrians from falling into the pond. L. Execution of a PUD Permit. Execution of a PUD Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. M. Park Dedication. Satisfaction of the park dedication requirements as approved by the City Council in the amount of $40,000.00. N. Final Plat. The applicant shall submit an application for a Final Plat within six (6) months following City Council approval of the PUD and Preliminary Pial. O. Necessary Approvals from Other Agencies. The applicanl shall 3 . l obtain all necessary permits from the Rice Creek Watershed District and Ramsey County. . P. Building Setback from City Trail. Units 1,2, and 3 of the proposed development shall be set back at least 15 feet from the existing trail on the west side of the Property. Q. Hamline Avenue Entrance. To facilitate movement in and out of the development, a minimum 30-foot radii shall be built on the northwest and southwest corner of the intersection. Revised entrance plans shall be submitted to the City Engineer and Ramsey County Engineer for approval prior to the issuance of the building permits. R. Development Impact to City Trail and Lighting of City Trail. During construction of the development and post construction of the development. applicant shall provide plans to the City Engineer that will show how impact the City trail on the west side of the development shall be mitigated including a drainage plan to prevent erosion of the trail. The developer shall provide low-level lighting for the trail behind the buildings subject to approval by the City Planner. . 3.0 Compliance. Permitee hereby agrees to comply with the conditions of approval for the SUP. Dated this _ day of July, 2005 CITY OF ARDEN HILLS By: Beverly Aplikowski Its: Mayor ROYAL OAKS REALTY, INC. By: Name: Its: STATE OF MINNESOTA . COUNTY OF 4 . . . , . On this _ day of , 2005, before me, a notary public within and for said county, personally appeared Beverly AplikowskL to me known to be the Mayor of the City of Arden Hills, and she executed the foregoing instrument and acknowledged that she executed the same by authority of and on behalf of City of Arden Hills. Notary Public 5 STATE OF MINNESOTA COUNTY OF On this _ day of , 2005, before me, a notary public within and for said county, personally appeared , to me known to be the of Royal Oaks Realty, Inc., a Minnesota corporation, and s/he executed the foregoing instrument and acknowledged that s/he executed the same by authority of and on behalf of the corporation. Notary Public F:\users\Janice\Jerry\Arden HjIls\Presb Homes SUP .doc 6 . , . . . , . , . City Council Meeting Attachment 6A - 3 . . July 11, 200S . . . , . ~ ~~HILLS MEMORANDUM DATE: PC Agenda Item 4.A July 6, 2005 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-12; Royal Oaks Realty, lnc. Master and Final Plan PUD and Preliminary Plat for the Old City Hall / PW site 1440-1450 W. Highway 96 "Arden Hills Office Park" Requested Action Consider the requested Master and Final PUD and Preliminary Plat for the redevelopment of the old City Hall / Public Works property as a 7 building, 30 unit, office condominium complex. Update The Planning Commission held a public hearing and discussed the applicant's request at their June I, 2005 meeting. Due to the amount of information, the changes as discussed on the staff report addendum, and a number of issues raised at the meeting, the Planning Commission determined that the case should be tabled to the July 6'h meeting. Site Plan The applicant has submitted some additional plans to help clarify some of the requests and addrcss some of the questions of the Planning Commission. Revised plans include a revised site plan showing the building with units 15-19 shifting ten (10) feet to the west to comply with Rice Creek Watershed District's requirements. Three parking spaces in this area were removed and the parking lot light from that parking area has been shifted to the north. Trail The existing trail on the west side of the property is now proposed to remain as would the trees to the west of the trail (with the exception of the box elders). A sidewalk connection to the property from the City trail, as recommended by staff, has now been included. Lighting Plan The lighting plan has also been revised and in now consistent with City Code. The parking lot light at the south part of the site has been shifted to the north, away from the neighboring townhome association property. \\E3rth\Planning\Planning Cases\2005\05-12 Arden Hills Office Park - Royal Oaks Realty. PUD, Preliminary Plat for Old City Hall & PW Site (PENDINO)\07-06-05 PC Report Royal Oaks 05-12.doc Page 10/8 , . , Building Ex~erior A revised building rendering has also been included in the revised plans. The rendering shows . the buildings as discussed at the June I st meeting, mostly brick with hardy board at the gables and dormers. Signage Signage is being proposed to be limited to 30 square feet per unit which would be mounted on the wall sign band. None of this wall signage would be backlit or internally illuminated. Small external lights above the signage would illuminate the signs. In addition, each unit would have a uniform name and address plaque of approximately I square foot next to the entrance door. Finally, the applicant has requested that the building with nnits 26-30 be allowed to have one sign of 60 square feet facing Highway 96 (the north side of the building). An elevation has been included which shows an example of how the 60 square foot sign might look. Use The applicant has agreed that residential and restaurant uses not be allowed in the development. The applicant has also agreed that there will be no retail uses except for incidental/accessory sales. Plan Review or anv chanlles since the June 1. 2005 meetinll: A. Zoning - NB regulations call for developments to be reviewed in spirit and intent of the Planned Unit Development process. . As part of the PUD there are certain things which may not meet some City standards. In the spirit of the PUD process the applicant may offset some of these deviations from City standard by including additional elements. Following is a breakdown of the PUD issues. PUD Chart Deviations from City standard Additional Elements to Offset Deviations - Reduced parking setbacks from - A freestanding monument style SIgn the northern property line. (versus pylon/pole mounted sign). - One sign that is 60 sf where 30 sf - landscaping approximately double of the is permitted. City's landscaping standards. - Wall sign lighting; internal for - Preservation of additional trees along the the 60 sf sign, external for other west property line (have not been included wall signage where the standards in the landscaping calculations). would call for no sign lighting. - landscape lot area I % less than - Exceptional design and use of superior the City standard of35%. building materials. \\Earth\Planning\Planning Cases\2005\05-1 2 Arden Hills Office Park - Royal Oaks Realty - pun, Preliminary Plat for Old City Hall & PW Site . (PENDfNG)\07-06-05 PC Report Royal Oaks OS-12.doc Page 20[8 , . , . . . The applicant has requested additional signage area, use of a building material which is not included in the NB District building materials, and reduced parking setbacks along the northern portion of the site. The applicant has also proposed the following features to offset some of the aforementioned deficiencies: a monument style freestanding sign, superior building materials and design for the use, and a landscaping plan with caliper inches of trees greatly exceeding the requirements. B. Sign age - One sign of 60 square feet is requested for the Highway 96 side of the building with units 26-30 which does not meet City standard; unit sign age is proposed with external or internal lighting which does not meet City standard; meets all other sign standards. Signage Type of Sign Sign District 8 Regulations Proposed Wall Si!mal!e Max Area 30 sf *30 sf/#60 sf Max Height 14 ft 13ft Lighting Not permitted Extern al/#In ternal Freestanding Sign age Max Area 60 sf **50 sf Max Height 8ft 6ft (sien and SUPDort) Lighting External/Internal ***Internal Auxiliarv Sh~nal!e Wall 6 sf - Freestanding 6 sf - Max Height Wall 6ft 1-2 ft/#4 ft (of Sign Face) Freestanding 6ft 3.5 ft * Section 333_9 of the Sign Ordinance: "In multi-tenant buildings or sites the permitted sign area and sign types, except for permitted freestanding signs. may be installed by each individual business establishment that has exclusive use of some portion of the street or othenvise primary level of the building and direct access to the outside. '" - Under the Sign Ordinance all 30 units could each have 30 sf of unlit wall signage. **The applicant's letter states that they are requesting a sign of 120 square feet which is the total sign mass. The 50 square feet shown above is the area of the sign face, which is what this provision regulates. ***The plans show PIN mounted letters on a metal panel. The assumption is that these are illuminated channel letters which would be pennitted. The sign ordinance does not allow the face of the sign to be backlit in this sign district. #The applicant has requested that the building with units 26-30 (which the entire building will be occupied by one company) be allowed to have one wall sign on the Highway 96 side (north side) of the building with a 60 square foot internally illuminated sign. The remainder of the building would he limited to 30 square feet. The total signage for this particular building would be 90 square feet which is less than the! 50 square feel of total wall signage that could be there if the building were occupied by 5 separate businesses. C. Aesthetics/Building Materials - Main building material meets requirement, secondary/trim materials are not included as permitted exterior materials. The primary building materials include brick, hardy board, and glass. The trim is a composite material painted "Manchester Tan". The decorative columns are fiberglass \\Earth\Planning\Planning Cases\2005\05-J 2 Arden] fills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\07-06-05 PC RCpOl1 Royal Oaks 05-12.doc Page 3 of8 , . , painted to match the trim. The roof is a "Georgetown Grey" asphalt shingle. Aluminum is used for the soffits and gutters (painted to match the trim), and a small precast concrete band . (color Anchor Block: Sahara) is used for the sill. The building materials are consistent on all four sides of the buildings with the brick extending to just above the doors and windows, just below the roofline. While not listed as a permitted material, hardy board (a fiber cement material which has the look of wood but is a maintenance free product like siding) has the appearar,ce of wood but is much more resilient than wood. Currently the Neighborhood Business District allows for natural wood products and since the hardy board has the appearance of wood lap style siding, the hardy board should be an acceptable, if not preferable, substitute. Composite (a recycled plastic material with the appearance of wood) and fiberglass are not listed as permitted exterior materials in the Neighborhood Business district; however these materials are only used as the secondary material or trim material. The main building material is brick which is a permitted building material. D. Parking I Parking Setbacks - Meets requirement for parking spaces; parking setbacks are 3.9 feet below the standard. As part of the applicant's changes, the three parking spaces closest to the townhouse association property have been eliminated. This would bring the total number of parking spaces to 302 which meets the City's parking standard of 297 (assuming 74,480 square feet as the gross floor area). The total number of parking spaces includes 15 ADA . spaces. Parking setbacks are 16, I feet from the north property line and the Ramsey County right of way. The 3.9 foot parking setback deficiency to the north should have little impact on any other property owners. In addition, there is approximately another 45 feet of boulevard between the applicant's north property line and the south curb line of Highway 96. E. Traffic, Access, and Circulation - Meets requirement During the public hearing at the June I, 2005 meeting, several people raised questions about traffic and the impact to the road system and to their property. The traffic study indicates that the development would not have much of an impact on the road system or on neighboring properties. Potential delays in traffic from the project would be internal, people exiting the site onto Hamline Avenue (to go eastbound or westbound on Highway 96), and not on the roadways themselves. Furthermore, since there are two access drives it is likely that traffic that is either eastbound or westbound would exit the development directly to Highway 96 rather than Hamline Avenue. \\Earth\Planning\Planning Cases\1005\05-12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat fOT Old City Hall & PW Site . (PENDING)\07-06-05 PC Report Royal Oaks 05-12.doc Page 4 018 , . . F. Lighting - Meets requirement. Revised lighting plans have been submitted which meet the City's lighting requirements. G. Plan Review Comments - Plan review comments received from the City Engineer, City Planner, Operations and Maintenance Department, City Building Official, and Lake Johanna Fire Department. Ramsey County Traffic Engineer comments are included as an attachment. Final plans submitted for building permits should be revised as directed by the following comments: The hydrant that is in front of Unit 15 should be moved NE of Unit 12. There is a possible need to add a hydrant near the front of Unit 25. Each FDC needs to be within 150 feet of a fire hydrant. FDC will need to be on front I address side of the buildings. Two separate 2-hour fire walls are required at zero lot line, complying with IBC 503.2 All unitslbuildings to be sprinklered per State Building Code 1306. Eliminate impervious surfaces to address landscape lot area deficiency. Revised landscaping plans as per recommendation. A small sign (similar to the park signs) could be added at the entrance to the City trail to help with identification. The road off of Hamline is tipped the wrong way. Refer to the last comment: Please center the road along the southern part of the proj ect in the easement. Consider tipping the road to the north and move CBII to the west, connect storm sewer along the roadway to the west and into the parking lot. Another CB would be needed at the parking lot entrance, which would connect to CB4. This would eliminate the storm sewer that flows north from CB9 to the pond. Construct a valley gutter or driveway apron at the day care entrance to facilitate drainage at this point. k. Developer must obtain proper Rice Creek Watershed permits and approval. I. Developer must obtain approval from Ramsey County for access control to Highway 96. m. Please revise and submit final plans to the City of Arden Hills for approval. n. Ped (pedestrian) ramps on the sidewalk at the Hamline Avenue entrance. o. Need to construct a radius at the Hamline Avenue and day care entrance. p. Please center roadway along the southern part of the project in the easement. Consider tipping the road to the north and move CB I west, connect storm sewer along the roadway to the west and into the parking lot. Another CB would be needed at thc parking lot entrance, wbich would connect to CB4. This would eliminate the storm sewer that flows north from CB9 to the pond. Construct a valley gutter or driveway apron at the daycare entrance to facilitate drainage. a. b. c. d. e. f. g. h. 1. J. . . \\Earth\Planning\Planning Cases\2005\05-12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\07~06-05 PC Report Royal Oaks 05-12.doc Page 5 of 8 Staff Recommendation In Planning Case #05-12 staff recommends approval of the Master and Final Planned Unit and Preliminary Plat subject to the following 15 conditions: I. Revised Final Plans. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments contained in City Planning File #05-12 for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. 2. Development Timeline. The applicant's timeline for development shall be as follows: · Phase I: Summer 2005 - The developer may begin grading, installing utilities, and construction of storm water improvements. It is expected that construction on 3 buildings/16 units (presumably units 15-30), will also begin at this time. The 3 buildings/I 6 units are expected to be ready for occupancy by the Spring of 2006. · Phase 2: Summer 2006 - The developer expects to begin construction on the remaining 4 buildings/14 units (presumably 1-14) with expected occupancy of these units by the Spring of2007. Extensions beyond 2007 shall require application to the City Council for review and approval. At the time of application for extensions, the City Council may include such conditions of approval as they dctermine necessary for compliance with City Code. 3. Number of Businesses in a Unit. 30 office condominium uses have been proposed for development on individual lots. Only one business shall be permitted to occupy anyone lot within the development. 4. Retail Uses. Retail uses shall not be allowed to occupy any of the units in the proposed development, except for incidental or accessory sales. 5. Restaurant Uses. Restaurant uses shall not be allowed to occupy any of the units in the proposed development. 6. Residential Uses. Residential uses shall not be allowed to occupy any of the units in the proposed development. 7. Landscaping Plans. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of building permits. The revised landscape plan shall include a mixture of coniferous and deciduous trees along the west buffer yard of the development. The mixture of landscaping shall adequately screen the development from the residential properties to the west. 8. Tree Preservation. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing, healthy, and well placed trees as possible in the areas designated as landscape space. 9. Sign age. One freestanding monument sign at the Highway 96 entrance shall serve for the development. Wall signage within the development shall include 30 square feet for each unit shall be permitted in accordance with the City's Sign Ordinance. Each unit shall have 30 square feet including the I square foot address and name plaque adjacent to the main entry for the unit. The 30 squarc fcet of signage may be on the side of the building or the front but not on the rear of the building. The unit signage of 30 square feet may be illuminated by small decorative lighting fixtures which comply with the \\Eanh\Planning\Planning Cases\2005\05-12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\07-06-05 PC Report Royal Oaks 05-12.doc Page 6 018 . , . . . , , . . . City's lighting standards. The building housing units 26-30 shall be permitted to have one 60 square foot, internally illuminated sign which faces Highway 96 to the north, This building shall be limited to 30 square feet on either the west or south sides of the building, so that the total building signage would not exceed 90 square feet. 10. Screening of Mechanical Operating Equipment. All mechanical operating equipment shall be screened to meet City regulations. II. Decorative Fencing to Surround the Pond. Decorative painted fencing (like painted wrought iron fencing) shall be erected around the pond at the northeast corner of the property to protect pedestrians from falling into the pond. 12. Execution of a PUD Permit. Execution of a PUD Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. 13. Park Dedication. Satisfaction of the park dedication requirements as approved by the City Council in the amount of$40,000.00. 14. Final Plat. The applicant shall submit an application for a Final Plat within six (6) months following City Council approval of the PUD and Preliminary Plat. 15. Necessary Approvals from Other Agencies. The applicant shall obtain all necessary permits from the Rice Creek Watershed District and Ramsey County. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Deadline for Al!encv Actions - PUD PUD - deadline July 15, 2005 The City of Arden Hills received the completed application for this request on May 16, 2005 Pursuant to Minnesota State Statue, the City must act on this request by July 15,2005 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Preliminary Plat - deadline September 13, 2005 With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the following: A subdivision application shall be preliminarily approved or disapproved within 120 days following delivery of an application completed in compliance with the municipal \\Earth\Planning\Ptanning Cases\2005\05-12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\07-06-05 PC Report Royal Oaks 05-12.doc Page 70f8 . , ordinance by the applicant to the municipality, unless an extension of the review period has been agreed to by the applicant. . This particular completed application was received on May 16,2005. As a result, the application must receive a preliminary approval or denial of the plat by September 13, 2005. Attachments 4a-1 Revised site plans, elevation with example sign, color rendering. 4a-2 Staff Report to the Planning Commission, attachments 4b3-4b-6 were not included due to length, (plus staff report addendum) - June I, 2005 4a-3 Planning Commission Minute Excerpt - June 1,2005 4a-4 Comments from Ramsey County Traffic Engineer - May 20, 2005 4a-5 Comments/letters from residents since the June I, 2005 meeting. . \\Earth\Planning\Planning Cases\2Q05\05-12 Arden Hills Office Park - Royal Oaks Realty - POD, Preliminary Plat for Old City Hall & PW Site . (PENDING)\07-06-05 PC Report Royal Oaks 05-12.doc Page8of8 , . ~ . . Planning Commission Meeting July 6,2005 Attachment 4a - 1 . , ~--".-,; ( .l ROYALI<2{iI5~ . MEMORANDUM To: The City if Arden Hills From: Royal Oaks Realty Date: June 20, 2005 Subject: Arden Hills Office Park After the June 1 st Pltj.nning Commission meeting we asked our surveyors, E G Rud & Sons, Inc. to stake the west property line, the south property line and the comers of proposed buildings/units 1-3 and 4-8. We then met on site with City staff (Public Works, Forester, Planners) on Tuesday June 7tl'. The purpose of our meeting was to look at the existing location of the bike path, to look at the trees on site, and to view the existing condition along the south property line and the visibility of townhouse units to the south. . It was the consensus of all that the bike path should remain in its present location and moving the path to the west would require the removal of natural screening along the back ofthe adjacent single family lots. The City Forester did recommend that the existing boxelder trees leaning over the pathway should be removed. Other existing trees along the west line would be left in place and the underbrush would be cleaned out. We would also work with City Staff in providing additional landscaping where necessary and appropriate to "fill in" screening along the west line. The existing bike path would be approximately eleven feet away from units 1-3 and approximately 20 feet away from the west property line. This pathway is an urban walking path with a variety of surroundings. South of the site the path adjoins the rear of existing residential lots and next to six foot privacy fences. The City Forester recommended that we try to save an existing sugar maple tree (30+ft.) on the property. The tree is now located west of the existing municipal building. The tree would be in the parking lot in front of unit 6. We will attempt to move/ transplant the tree to the open area between Units . 8 and 15. 1000 County Road E West.. Suite 150' Shorcview.. Minnesota 5S126' (651) 483-5S18' Fax (651) 483-5642 wwvv. rav a I 03 ksrea I tv. corn " ("' e . The existing conditions of the City property and the unkempt nature (thick under brush) of the adjacent townhouse property made walking the south property line very difficult. Very few townhouse units are visible from the City property. The largest opening or exposed area ofthe townhouse property is in the area south of units 15-19. We will work with the City staff and make appropriate changes to the landscaping plan to add evergreen trees in that area. The adjacent townhome association does not maintain their property along our common lot line. Much of the area has thick under brush and vegetation is left growing in its natural state. We have provided three revised exhibits for the July 6th Planning Commission meeting. They are; Site Plan, Lighting Plan and a Building Rendering. The changeslrevisions to these exhibits are described as follows: SITE PLAN The major change to the site plan is a ten foot shift of units 15-19 to the west and the elimination of three parking stalls in front of unit 20. These revisions accomplish the zero encroachment/filling of wetland A as requested by Rice Creek Watershed and it also moves the parking lot (and lighting) away from the closest townhouse units to the south. We are also showing more sidewalk connections near unit 26 and along side of units 1 1 and 12. We have also provided for a connection to the city trail way system at a location on the north side of unit one. This plan shows open space at 40.2%. We feel the open space and landscaping plan meets the spirit and intent ofthe Neighborhood Zoning District. LIGHTING PLAN The lighting plan was revised to show the latest building locations and parking areas. Adjustments were made to the number and location of fixtures in order to comply with the City's lighting regulations. The new plan does not show meter readings of 0.4 candles on the adjoining property lines. Hence, the adjacent residential properties will not be impacted by parking lot lights. BUILDING RENDERING We are providing a new color rendering of the proposed buildings. The exhibit portrays the exterior materials of brick and hardie board. Other details shown on this rendering are the canopy above front entrances and a uniform name/address sign next to each entrance. Individual business wall sign will be limited to 30 sq. ft. and must be mounted on the wall sign band. . . ( \ No internal or back lighting will be allowed. Signs will be illuminated by small light fixtures mounted to the wall above each sign. 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" :: " " " " :: " " " " " " " " " " " " " " " " :: " " " i: :: " " U _____JI " :: ,.. " u___~: u " :: " " " " :: " ii Ii :: :: " " W " " " " :i --11 n " " :: ii " i: " :i !: " ,.. " " " " " " ~ : " :: " " Ii ---n " " " " . ~ , u " " " " " i\ " " (\ " " " " " :: :: ~ " " " " " " ----{: - ' --'-' " " " " " ii " " " !! " :: " " " 'i , I Z" 0' ~I uj'l '" <( ~I t::L z!c: ~i' ~I" > '.:.: u: I~ , /T" (,-")!;::J\ \._,y .J ..J t ~ ~ <: I D ul .; ":J ~ et: Planning Commission Meeting July 6, 2005 Attachment 4a - 2 . . ' . . . t , I; . . . ~ ~HILLS MEMORANDUM DATE: PC Agenda Item 4.B June I, 2005 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-12; Royal Oaks Realty, Inc. Master and Final Plan PUD and Preliminary Plat for the Old City Hall! PW site 1440-1450 W. Highway 96 "Arden Hills Office Park" ReQuested Action Consider the requested Master and Final PUD and Preliminary Plat for the redevelopment of the old City Hall! Public Works property as a 7 building, 30 unit, office condominium complex. Backl!round Surrounding Area North Public and Institutional CC: Civic Center Public & Institutional Single Family Attached Residential South R-3: Townhouse and Low Densi Multi Ie Dwellin NB: Neighborhood Business Neighborhood Commercial Single Family Detached Residential Medium Density Residential East Neighborhood Business West Low Density Residential R-l: Single Family Residential Site Data Neighborhood Business Vacant (fonner City Han / Public Works garage) R-I: Single Family Residential (west half [City Council to consider rezoning this area on 5/31/05]) / NIl: Nei borhood Business (east halt) Subject Property excluding Hwy 96 ROW: 6.83 acres (297,752 square feet) 0.25 (0.27?) Slopes from west/southwest dO\vn to the east/northeast Master and Pinal Planned Unit Development and Preliminarv Plat N:\Planning Cases\2005\05-l2 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City HaJJ & PW Site (PENDING)\06-01-0S PC Report Royal Oaks OS-12_doc Page] of]8 ,..,..: .' . 1 > The applicant has requested that the Planning Commission review two actions for this property which are (listed in the order that they will be reviewed): . · Master and Final Planned Unit Development (POO) / Special Use Permit . Preliminary Plat Overview The applicant has proposed redeveloping the old City Hall 1 Public Works garage property into a 7 building, 30 unit office condominium complex. The property would utilize the existing driveway approach from Highway 96 and an existing access easement to Hamline A venue. The plans show the 5 westernmost buildings (and units 1-19) as I-story and 2-story Imits with slab on grade construction. The remaining 2 buildings (units 20-30) would be I and 2-story walkouts which appear to be two stories from the front of the building, and the exposed basement makes the buildings appear to be 3 stories from the rear. Since the grade slopes downward to the northeast portion of the site, units 20-25 would have their front facing the west ~nd the rear (with walkout basements) facing the east. Units 26-30 would face to the south and have their rear with walkout basements facing the water retention pond and Highway 96. The exteriors of the buildings would be predominantly brick (on all four sides of the buildings, as per NB regulations), stucco on the upper gable roof ends, and wood pillars and columns. Roofmaterials are proposed as fiberglass shingles. The application also states that earth tone colors will be used (in the development). The applicant indicated the following proposed timeline for development: . Summer 2005 - Begin grading, installing utilities, and construction of storm water improvements. Begin construction on 3 buildings/16 units (presumably units 15-30) Winter 20051 Spring 2006 The 3 buildings!l6 units should be ready for occupancy Summer 2006 Begin cOIlt'truction on the remaining 4 buildings!l4 units (presumably units 1-14) (Winter 2006/ Spring 2007?) (Assuming occupancy for units 1-14? This is not stated in application) Master and Final PUD A Plmmed Unit Development (POO) would be necessary for this proposal because it contemplates developing six pieces of property (subsequently consolidated into two tax parcels) in a unified mmmer as 30 office condominiums with common area. In addition, the Neighborhood Business District section states that proposals should be presented in the spirit and intcnt of the Planned Unit Development provision of the Zoning Ordinance. The Planned Unit \\EarthI.PlanningI.Plallning Cases\200S\05-12 Arden Hills Office Park - Royal Oaks Realty ~ PUD, Preliminary Plat for Old City Hall & PW Site . (PENDlNG)\06-0l-04 PC Report Royal Oaks OS-12.doc Page 2 of 18 , . , . . . /--.-) { } Development (POO) process allows flexibility in reviewing the setbacks, layout, design, and other aspects of development; to allow a development is in the best interest of both the applicant and the City. The applicant has requested additional signage area, use of a building material which is not included in the NB District building materials, and reduced parking setbacks along the northern portion of the site. The applicant has also proposed the following features to offset some of the aforementioned deficiencies: a monument style freestanding sign, superior building materials and design for the use, and a landscaping plan with caliper inches of trees greatly exceeding the requirements. Preliminary Plat The proposed plat would create would create 31 lots; one for each office condominium and one lot as the common area for the entire development. The common lot, Lot 31, would contain all of the parking, green spaces, access drives, trash enclosures, wetlands, storm water facilities, and most of the landscaping. Lots I through 30 would include the office condominium uses and a ten foot clear space around all exterior walls. In addition the plat calls for vacating a pedestrian way in the middle of the property where no trail or walkway was ever built, and dedicates a 20- foot wide area at the west side of the property to relocate the existing City trail. Review of a Preliminary Plat encompasses many of the criteria which will already be covered by review of the other three actions requested, however they also have a slightly longer review period. Therefore staff has included a separate Preliminary Plat review section (after the Plan Review Comments) which will cover items that were not previously discussed. Plan Review lA. Zoning - NB regulations call for developments to be reviewed in spirit and intent of the Planned Unit Development process. Lot Size This proposal would require a preliminary plat. The mtmmum lot size for a single development in the NB district is 13,000 square feet with minimum lot dimensions of 100 feet by 130 feet. The proposed development totals about 297,752 square feet with a lot depth of277.66 feet and a lot width of 1072.90 feet. Building Setbacks Following is a comparison of the eXlstmg and proposed setbacks as compared with the setback standards established by the Zoning Ordinance. \\Earth'J'lanning\Plannillg Cases\2005\OS-12 Arden llills Office Park - Royal Oaks Realty ~ PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\06-01-04 PC Report Royal Oaks 05-J2.doc Page 3 of 18 , C) , . . Front Yard 20' 62' (unit 25) Rear Yard 20' *30' Side Yard Interior 5/15' **30' . *NB regulations require buffer yards of 30 feet where development is proposed adjacent to residential areas. **The dedication of the pedestrian way at the west side of the property provides legal status for the City trail in this location (the existing trail is proposed to be straightened out and relocated slightly to the west). While having this pedestrian way dedicated is a desirable feature, it essentially shrinks the setback for the building housing units 1-3 from 30 feet to 10 feet. Use The use of the property is proposed as office condominiums. Office is a permitted use in the Neighborhood Business Zoning District. Other permitted uses include: clinics not to exceed 3,000 gross square feet; financial institutions and services not to exceed 5,000 square feet (and only those that do not have a drive-thru facility nor an outdoor or detached automated kiosk); and certain types of retail sales and services, not to exceed 3,000 square feet, and including only the following: antiques, art and school supplies, bakeries, bicycles (not motorized), books, stationery, candy, camera and photographic supplies, carpets and rugs, china and glassware, clothing and costume rental, convenience store, custom dressmaking, dmgs, dry goods, florist, garden supplies (year-round operation only), gifts, grocery, hardware, hats, hobby shops, household appliance repair, interior decorating (no retail furniture sales), jewelry, locksmith shops, musical instruments, paint and wallpaper, shoes, sporting goods, tobacco, toys, and wearing apparel, and similar type uses. . Special uses include restaurants not to exceed 3,000 gross square feet (exterior seating will be considered based on its impact to adjacent .residential uses outside of the neighborhood business district) and dwelling units as part of a mixed use development including non- residential structures. Automobile related businesses, liquor stores, and restaurants, exceeding 40 percent in gross liquor receipts of the total food and liquor receipts, would are prohibited in the Neighborhood Business District. Consideration for special uses would require that the applicant return to the Planning Commission and City Council for review of a special use permit/mnendment to the POO. This process would involve a similar public hearing process to the one used for this planning case. Consideration for any prohibited uses could only be considered through a Zoning Ordinance Text Amendment, which again would require a similar public hearing process. While currently the use of the site has only been proposed as "office condominiums", it is important that the Planning Commission specify their expectations for current and future use of the site through conditions in the Plmmed Unit Development document. If for example the Planning Commission did not want a retail use, which is otherwise permitted in the NB district, a condition should be added to the POO document. Another way to address this \\Earth\Plannlng\Plannin~ Cases\2005\05~ 12 Arden Hills Offiec Park - Royal Oaks Realty ~ PUD, Prelimillary Plat for Old City Hall & PW Site . (PENDING)\06-01 -04 PC Reporl Royal Oaks 05-12.doc Page 4 of 18 , . . . . \ ) () , ' issue would be to state that no more than a certain percent ofthe development could be retail, clinic, Oi" financial institution. Ifno such language is included in the POO document, then it is possible that subsequent users of the "office condominium" spaces could utilize the space consistent with those uses listed as permitted uses in the NB district. To clarify, the applicant has only proposed office condominiums for the site. Use of the office condominiums is assumed to be one user per space. However it is possible that individual owners would attempt to sublease part of their space to another user. If the desire of the Planning Commission is to maintain the units as one user per unit, then a condition should be added to the POO document to that effect. 2A. Building Area 1 Floor Area Ratio - Meets requirements The Floor Area Ratio (FAR) measures the total square feet of building area relative to the lot size. The floor area ratio requirement for the NB District is .70. The proposal shows a floor area ratio of .26 for the development (Square Feet) 208,426 (%) 70 % Max (Square Feet) 76,000 appx. (%) 26% 3A, Lot COvered by Structure - Meets requirements The lot coverage by structure measures the mnount of the subject property covered by building footprint (both principal and accessory buildings). The lot coverage requirement for the NB district is 35 percent. The proposal shows lot coverage of 15.6 percent. (%) 35 % Max (Square Feet) 46,569 (%) 15.6% 4A. Landscape Lot Area! Landscaping - Does not meet landscape area requirement; meets minimum total caliper inch landscaping requirement; meets buffer yard requirements; recommend modifications to buffer yard landscaping to include more coniferous. The landscape lot area of a property may consist of: naturally vegetated areas, wetlands or ponding areas, planting beds, ground cover and mulch areas, decorative walkways (not to \\Earth\Planning\P1:mning Cases\2005\05-l2 Ardell Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\06-0l-04 PC Report ROy<1l Oaks 05-12.doc Page 5 of 18 CJ o . , exceed 15% of the required landscape lot area), and outdoor recreation areas. The inverse of the landscape lot area also determines the amount of hard surface area a property may have (i.e. 35% landscape lot area = 65% hard surface area). . One ess"ntial point for calculating landscape lot area comes from Zoning Section 6Elc which states: "Areas less than ten (10) feet in width. or isolated and less than five hundred (500) square feet in size, shall not be included in landscape area requirements." Based on this regulation, small areas by the front doors of the office units and the isolated parking islands cannot be calculated into the overall landscape lot area. Landscape Lot Area (Square Feet) 104,213 (%) 35 %Min 99,370 *33% *The applicant states that the amount of landscape lot area is approximately 40%; staffs calculations (taking into account Section 6El c) indicate that the number is closer to 33%, or about 5,000 square feet below the requirement. Minimum Landscaping Requirements Under the City's landscape plan design requirements 237.50 caliper inches of trees are . required (the minimum total caliper inches required for trees can be arrived at by dividing the gross square footage of all floors of the building (76,000 by 320) for this case. Since this is a Neighborhood Business area, the special requirements call for additional landscaping of 3 caliper inches per 40 feet of public street frontage (3 x 26.82 [1072.90/40)) which turns out to be 80.47 caliper inches. The total required caliper inches of trees per these minimum landscaping requirements is 317.97 caliper inches. The applicant has proposed 375.5-433 caliper inches of deciduous and ornamental trees and 132.5 caliper inches of coniferous trees on the site. The result is 508-565.5 total caliper inches of new trees, which meets the requirement per the minimum landscaping requirements. It should be noted that 232.5 to 249 caliper inches of the landscaping is proposed for the area south of the Highway 96 trail in Ramsey County right of way. A condition should be included in the PUD document that the applicant shall require Ramsey County approve for planting in the right of way area. In addition, the condition should also require the applicant to replace this landscaping should it fail or be removed for any reason subject to approval of Ramsey County. The applicant has also proposed to preserve seven (7) existing trees which would equal 100 caliper inches. The preserved trees are fairly substantial and include: two II inch diameter Pines, one 10 inch dimneter Pine, one 14 inch diameter Basswood, one 16 inch dimneter Basswood, one 18 inch diameter Ash, one 15 inch diameter Ash, and one 5 inch diameter Spruce. The grand total of trees not in the buffer area is 603-660.5 total caliper inches (one 5 \\Eanh\Plannillg\Planning Cases\2005\05- J 2 Arden Hills Office Park - Royal Oaks Realty PUD, Preliminary Plat for Old City Hall & PW Site (PENDTNG)\06-01-04 PC Report Royal Oaks 05-12.doc Page 6 of 18 . , .. ('. 1 ) \'. ...~ () , inch dimneter spruce is not included in the table below as it is located within the 30' buffer . yard). The caliper inches of trees proposed are compared to the caliper inches of trees required per the City of Arden Hills Landscaping Plan standards on table below. . . Caliper Inches of Trees (required I proposed) 1-2 Stories 30 % (95.39) 20 % (63.59) 50 % (158.99) Proposed # of Caliper Inches (240-285.5) (140-160) (203-215) -~ **The coniferous trees are listed under the 2-3" caliper category (6' tree height/2.4 = 2.5 c.i.) Buffer Yards (Special Requirement of the Neighborhood Business District) In addition to the Minimum Landscaping Requirements the Neighborhood Business District also rcquires buffer yards. Following is language from Section 5, H, 5, b ofthe Zoning Ordinance: "Buffer yards 30 feet in width shall be provided adjacent to all residential uses outside the neighborhood business district. The buffer yard shall be landscaped with a combination of evergreen trees (six-foot high minimum) and deciduous trees (three-inch caliper minimum) such that the use is effectively screened from the adjacent residences. The buffer yard landscaping shall not be inclwied into the minimum landscaping calculation (Section A, 5, A). " Based on this language additional landscaping material and green space should be provided to effectively screenlbuffer adjacent residential properties from the development. The residential properties here are to the south and to the west. The applicant has proposed landscaping of 337.5-368.5 caliper inches oflandscaping in the 30-foot buffer yard areas. These amounts could not be included in the table above. Staff would recommend a condition in the POO document to modify the landscaping in the 30- foot buffer along the west property line from the current design of solely deciduous and ornamental trees (Spring Snow Crabapples and Amur Maples), to include coniferous trees. This will provide better year-round screening for the properties to the west. In addition, staff would recommend that the Colorado Spruce and American Linden trees to the southeast of unit #20 (SOUtll of the trash enclosure) be switched around to create a larger grouping of the Spruce. This should prevent the headlight glare from southbound traffic from becoming a nuisance for the residential properties to the south. \\Earth\Planlling\Planning Cases\200S\05-l2 Arden Hills Office Park - Royal Oaks Realty - PlJD, Preliminary Plat for Old City Hall & PW Site (PENDlNG)\06-01 -04 PC Report Royal Oaks 05-12.doc Page 7 of 18 C) ~-_.../ ( ) .. , 6A. Signage - Clarification needed on wall signage, clarification needed on freestanding sign lighting; meets all other sign requirements. . The plans do not indicate locations of sign age for the property. Sign age for the property as permitted by the Sign Ordinance would include the following: Signage Type of Sign Sign District 8 Regulations Proposed Wall Sienaee Max Area 30 sf *#30 sf Max Height 14 ft - Li!!htin!! Not permitted #External/U nspecified Freestandine Signage Max Area 60 sf **50 sf Max Height 8ft 6ft (sign and SUIJPort) Lightin!! External/Internal ***lnternallBacklit? Auxiliary Sienaee Wall 6 sf Insufficient data Freestanding 6 sf Insufficient data Max Height Wall 6ft 1-2 ft (of Sign Face) Freestandine 6ft 3.5 ft * Section 333.9 of the Sign Ordinance: "In multi-tenant buildings or sites the permitted sign area and sign types, except for permitted freestanding signs, may be installed by each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direCT access to the outside. "- All 30 units could have 30 sf of unlit wall signage. . **The applicant's letter states that they are requesting a sign of 120 square feet which is the total sign mass. The 50 square feet shmvn above is the area of the sign face, which is what this provision regulates. ***The plans show PIN mounted letters on a metal panel. The assumption is that these are illuminated channel letters which would be permitted. The sign ordinance does not allow the face of the sign to be backlit in this sign district. #The application is confusing in that it shows the "Typical Address Sign and Light" (sheet A2.2) and also include areas on the walls for "Optional Signage" (on both sheets A2.1 and A2.2). It appears that every unit would have the extemally illuminate "Address Sign and Light" and unit owners could purchase the "Optional Signage." While it appears that a unit owner could have both signs and still meet our sign size criteria (total would be about 21 sf), the total amount of signage on the building could be 126 sf (on the 6 unit building). Staff reconunends a condition in the POO document establishing a comprehensive sign plan for the development (as part of or an addendum to the PUD document) which would place restrictions on the location and design of signage. 7A. Aesthetics/Building Materials - Main building material meets requirement, secondary/trim materials are not included as permitted exterior materials. The site layout includes four buildings with I and 2-story units slab on grade. The remaining 3 buildings would be I and 2-story walkouts. The overall design of the buildings is supposed to give the impression of a residential townhouse development. Dormers are used above the 1- story units to give the impression of a second floor. The 2-story units include the gables where actual windows would bring light into the office condominiums. \\Earth\Planning\Planning Cases\2005\05-12 Arden I!ills Office Park - Royal Oaks Realty - PUD, Preliminary Pl:'lt fOT Old City Hall & PW Site . (PENDING)\06-0l-04 PC Report Royal Oaks 05-12.doc Page 8 of 18 . . . (....) \, C) The two easternmost buildings would include the walkout units. The building containing units 20-25 would face the west with the exposed walkout basement side to the east. The building containing units 26-30 would face the south with the exposed walkout side facing Highway 96 to the north. These buildings contain both I and 2-story walkout units; however the 2-story units are never the end units. Therefore, when looking from the south or east the view would be of a I-story walkout unit. The closest 2-story walkout unit to the south property line is unit #22 which is 135 feet (unit to townhouse building) from the closest townhouse to the south. The closest 2-story walkout unit to the east property line is unit #29 which is 85 feet away from the day care center building. The closest I-story units to the property lines are setback 30 feet consistent with the NB district requirements. All of the units would meet the 35-foot height requirement. The primary building materials include brick, stucco, and glass. The trim is a composite material painted "Manchester Tan". The decorative columns are fiberglass painted to match the trim. The roof is a "Georgetown Grey" asphalt shingle. Aluminum is used for the soffits and gutters (painted to match the trim), and a small precast concrete band (color Anchor Block: Sahara) is used for the sill. The building materials are consistent on all four sides of the buildings with the brick extending to just above the doors and windows, just below the roofline. The gables are proposed to be stucco. Stucco, composite, and fiberglass are not listed as permitted exterior materials in the Neighborhood Business district; however these materials are used as the secondary material or trim material. The main building material is brick which is a permitted building material. SA. Height of Buildings - Meets requirements. Thc exterior of the buildings are shown on the exterior elevations (sheet A2.1 and A2.2 in the applicant's submitted plans). The height of the buildings appear to be 26 feet or less along most faces ofthe building, 33 feet along the walkout faces of the buildings. Proposed Buildings and Building Additions ~ . 35 ft 26-33 ft * Building height is defined in Zoning Section 2, D, 21 as: The vertical distance from the average elevation of the grade along a face of a building to the highest point of the roof surface of flat roofs, the deck line of mansard roofs, or the average height between the eaves and the highest ridge of gable, hip, or gambrel roofs. The height of a stepped or terraced building shall be the height of the tallest segment of the building. 9A. Parkiug 1 Parkiug Setbacks - Meets requirement Applicable parking standards include the following: \\Earth\Planning\Planning Cases\2005\05-12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plal for Old City Hall & PW Site (PENDJNG)\06~Ol-04 PC Report Royal Oaks OS-12.doc Page 9 of18 ,-) \./ j " ' Business 1 Professional Office: I space for each 250 sq. feet of gross floor area Assuming 76,000 square feet of office space the parking standards would call for 304 parking spaces (applicant's plans state City requirement is 298.6). The applicant has proposed 306 parking spaces including 15 ADA spaces (8 ADA spaces would be required) . . As noted in the number 4A of this report, the development does not appear to meet the landscape lot area requirement. One way to address the deficiency is to remove some of the impervious parking areas. Staff has identified three areas that could be removed which would allow the development to meet the landscape lot area requirement. However, turning these areas over to landscape lot area would eliminate 15 parking spaces. Minimum parking setbacks are five (5) feet from adjacent side and rear property lines and twenty (20) feet from the right-of-way line of any public street. The applicant's proposal contemplates parking setbacks of 18 feet from the east, 20 feet from the south (the access drive to Hamline gets as close as 5 feet from the south property line), and 16.1 feet to the Rmnsey County right of way. The 3.9 foot parking setback deficiency to the north should have little impact on any other property owners. In addition, there is approximately another 45 feet of boulevard between the applicant's north property line and the south curb line of Highway 96. lOA. Traffic, Access, and Circulation - Meets requirement . The City Engineer and the County Engineer have reviewed the applicant's plans and traffic study. The County Engineer has indicated that traffic generated by the development will not measurably impact existing traffic operations. The traffic study that was submitted indicates that development would generate and average of 868 daily trips with approximately 118 trips in during the peak A.M. hours and 15 trips out. During the peak P.M. hours, the traffic study indicates approximately 16 trips in and 98 trips out. At the April 19,2005 neighborhood meeting for Planning Case #05-12, several residents raised concerns about the traffic to be generated by the development and in particular the impact at Hamline Avenue and also at Keithson Drive. The traffic study shows that large majority of traffic on Hamline during the peak A.M. hours is headed southbound. The year 2007 build and no-build forecasts show a difference of 20 more trips southbound on Hamline and into the development and 40 more trips northbound and into the development. During the peak P.M. hours when traffic is headed northbound, the 2007 forecasts show 30 more left turns onto northbound Hamline to turn onto westbound Highway 96. This change should not impact the traffic on Hamline Avenue; it would be felt most by the traffic from the development. The alternative to this turning movement would be to exit from the Highway 96 access onto eastbound Highway 96 and make a U- \\Earth\Planning\Planning Cases\2005\05-12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site . (PENDJNG)\06-01-04 PC Report Royal Oaks OS~12.doc Page 10 of 18 , .. e . . f<---' I,) () turn onto westbound Highway 96 at the protect left turn at Hamhne. This is a turning movement the Ramsey County Traffic Engineer is comfortable with. Traffic at Keithson should not be impacted much at all. While it is possible that westbound traffic may attempt to make a U-turn at Keithson to reach the Highway 96 access for the development, the majority of westbound traffic would make a left turn at Hamline Avenue and then the right turn into the development. The traffic study indicates that there will be approximately 20 more of these turning movements under the 2007 build scenario. Should westbound traffic attempt to make the U-turn at Keithson, the County Traffic Engineer indicated that there is sufficient roadway width and the sightIines (Keithson is at the crest of the hill) are good. A copy of the traffic study has been included in the attachments for your review. One additional access item is the provision of sidewalks/walkways. Currently, there are walkways which connect some of the buildings but there are no connections to the City trail to the west of the Highway 96 trail to the north. A condition should be added to the POO document requiring a revised plan for review and approval by the City Plmmer and City Engineer with connections to these trails and connections throughout the interior of the development prior to the issuance of building permits. Bike racks have been provided in four locations near the fronts of the buildings, making the site viable for bicycle access as per the requirements of the NB district. llA. Screening - Meets requirement for dumpster enclosures; see landscaping (4A) for landscape/screening recommendations; add condition relative to mechanical operation equipment. Screening (as stated in section SA, buffer yards) is required to be a minimum of 60% opacity between this property and the neighboring residential properties to the north. In addition mechanical equipment is required to be screened from view and dumpsters are required to be placed within dumpster enclosures. The dumpster enclosures are proposed with a brick veneer to match the buildings and an asphalt shingle roof to match the buildings. A stained Cedar gate would provide access to the dumpsters. Mechanical operation equipment is not shown on the plans. All such equipment shall be required to be screened from view consistent with the City's Zoning Ordinance. A condition should be added to the POO document reinforcing this requirement. See Section 4A for recommendations relative to landscaping screening. 12A. Lighting - Does not meet foot candle illuminate requirements General requirements for lighting state that the source ofIighting shall be concealed or \\Farth\Planning\Planning Cases\2005\05-l2 Arden Hills Office Park - Royal Oaks Realty - PUD, Prelimillary Plat for Old City Hall & PW Site (PENDING)\06-01-04 PC Report Royal Oaks 05-12.doc Page 11 of 18 ( ) .. ' hooded and also that lights shall not cast light exceeding a meter reading of 1.0 foot candle on the travel lanes of adjoining public streets or 004 foot candles on adjoining . residential property. Neighborhood Business District requirements state that parking lot lighting poles shall not be taller than 14 feet. Lighting shall not wash the building except for accent lighting to delineate the main entry to the building. Parking lot lighting is now proposed as 12-foot poles on a 2-foot base. The lighting plan shows lighting levels in excess of the City requirement of 004 foot candles along the south property line. The parking lot lights directly west of unit #20 and along the access road from Hamline Avenue should have shields added to reduce the lighting levels to meet City regulations. Additionally, all lighting sources are required to be concealed. The elevation plans show an address sign with a light above it outside each of the unit entryways. These lighting fixtures should be included in the photometric plans so that the overall lighting levels can be determincd. A condition should be added to the POO document that lighting cut sheets and revised photometric plans shall be submitted to the City Planner for review and approval prior to the issuance of building permits. 13A. Grading, Drainage, and Utilities - Revised plans required as per comments of City Engineer regarding Grading. Drainage, and Utilities. . The City Engineer has made several recommendations relative to grading, drainage, and utilities which are included in the Plan Revicw Comments section. The pond at the northeast corner of the site could be a hazard to people using the trail on Highway 96 if they lost control of their bicycle. A decorative fence (like the wrought iron fence at the CSM property located at Cmmnings Park Drive and Lexington) should eliminate the possibility of a pedestrian accidentally faIling into the pond. A condition to this effect should be added to the POO document. The applicant would also be required to obtain the necessary permits from the Rice Creek Watershed District in regard to drainage, erosion control, and storm water. 14A. Plan Review Comments - Plan review comments received from the City Engineer, City Planner, Operations and Maintenance Department, City Building Official, Lake Johanna Fire Department, and Ramsey County a. The hydrant that is in front of Unit 15 should be moved NE of Unit 12. b. There is a possible need to add a hydrant near the front of Unit 25. c. Each FDC needs to be within 150 feet of a fire hydrant. d. FDC will need to be on front I address side of the buildings. \\Earth\Planning\J'lanning Cases\200S\05-l2 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & P\V Site . (PENDINCJ)\06~OI~04 PC Report Royal Oaks 05-12.doc Page 12 of 18 /') \j , . . , e. . f. g. h. 1. J. k. I. m. . Two separate 2-hour fire walls are required at zero lot line, complying with IBC 503.2 All unitslbuildings to be sprinklered per State Building Code 1306. Sidewalks should be connected throughout the development and also to the City and County trails. The City trail at the west side of the property should remain (okay to straighten and shift slightly west). Development signage could be done in a similar style to the AH park and gateway SIgnS. Eliminate impervious surfaces to address landscape lot area deficiency. Revised landscaping plans as per recommendation under 4A. A small sign (similar to the park signs) could be added at the entrance to the City trail to help with identification. The County concurs with the methodology used for trip generation and trip distribution as discussed in the traffic study prepared by Traffic Data Inc. The development of Office Condominiums on the site is expected to generate 868 trips per day. n. Access to the site from the right i!l!right out driveway on Highway 96 will operate adequately. The County agrees with the study recommendation to sign and mark the right turn lane from westbound Highway 96 into the site. The developer will be required to add appropriate signs and markings to designate a right turn lane. o. The proposed access on Hamline Avenue will be located at the existing access to the daycare with the daycare driveway connected into this new entrance road. Left turns exiting onto Hamline Avenue in the p.m. peak hour will be problematic. Northbound Hainline Avenue traffic frequently backs up past this entrance. This will result in delay for vehicles exiting the site onto Hamline Avenue. It is expected that if the delay here is too great, more vehicles will use the access on Highway 96. This may result in U-turns on Highway 96 and Hamline Avenue for drivers wishing to go west. This should not be a problem on a protected left turn phase. p. The County concurs with the other recommendations in thc traffic study involving radius points on the Hainline Avenue access and stop signs at the daycare driveway. q. The developer will be required to obtain a permit from Ramsey County for work within the right of way. This includes access points and utility connections. r. Please show a berm between the pond and the eastern propcrty line with a 10 foot wide top and elevation of at least 963.5. This is to maintain 2 feet clearance between the floor elevation of the daycare and highwater level of the pond to avoid potential flooding of the daycare. s. Please revise control outlet structure to pond to include an overflow grate instead of relying on the overland overflow which will flood the trail and cause erosion problems. t. Curb - show outfall gutter locations. We would prefer B6l8 except in outfall gutter locations, where B612 is acceptable. . \\Earth\Planning\Planning Cases\2005\05-12 Arden Hills Office Park - Ro:ral Oaks Realty - PUD, Preliminary Plat for Old City Hal! & PW Site (PENDING)\06-0l-04 PC Report Royal Oaks 05-12.doc Page 13 of18 r'~, ( ) u. Please center roadway along the southern part of the project in the easement. Consider tipping the road to the north and move CB I west, connect storm sewer along the roadway to the west and into the parking lot. Another CB would be needed at the parking lot entrance, which would connect to CB4. This would eliminate the storm sewer that flows north from CB9 to the pond. Construct a valley gutter or driveway apron at the daycare entrance to facilitate drainage. v. Measure all road width face to face. Back to back dimensions do not jive with face to face dimensions. w. Is proposed trail/pathway easement vacation ok? This to be addressed by the City. x. Move wall along southern edge of the property so that all geogrid is located within property. y. It is the assumption that the owner of the property will be responsible for the maintenance and repairs of all utilities (watermain, sanitary and storm including all pipes, valves, hydrants, structures) drainage (ponds, rainwater gardens and sediment traps) and roadway. z. Please update plans to reflcct 42" RCP crossing Highway 96 instead of 24" RCP storm sewer. aa. Confirm watermain service on Highway 96. bb. Please turn on utility pipe work on top survey sheet and show sanitary and water pipes on storm sheet. cc. Please provide detailed calculations on CB capacity, CB tributary areas, flow in pipes, etc. May need to consider additional CB at CB6 due to the large tributary area and shcet flow towards the structure. dd. Use concrete pads for trash enclosures instead of bitmninous. Ensure all trash enclosures are at high points. ee. Please move hydrant along eastern property line away from geogrid area. May consider bringing the watermain around to the rear of units 26-30 and then along the eastern property line to the watermain tap at Highway 96. Storm sewer must also be out of the geogrid (see comment u.). ff. The face of the retain wall along eastern property must be at least 2 feet from property line. gg. Need a valve at western watermain connection. hh. Attempt to average the sanitary sewer grade to avoid abrupt grade changes throughout the sanitary sewer run where possible. This is aimed at avoiding potential sedimentation. 11. Developcr must obtain proper Rice Creek Watershed District permits and approval. JJ. Developer must obtain approval from Ramsey County for access control to Highway 96. kk. Please revise and submit final plans to the City of Arden Hills for final approval. Preliminarv Plat Review .. ' . . \\Earth\Planning\Plallning Cases\2005\05~12 Arden Hills Oflice Park ~ Royal Oaks Realty PUD, Preliminary Plat for Old City Hall & PW Site . (PFNDING)\06-01-04 PC Report Royal Oaks 05-12_doc Page 14 of 18 , ,. . . . (') , , j lB. Lots Size 1 Area. The minimum lot size for a single development in the NB district is 13,000 square feet with minimum lot dimensions of 100 feet by 130 feet. The proposed development totals about 297,752 square feet with a lot depth of277.66 feet and a lot width of 1072.90 feet. Lots for individual units range in size from about 2, I 00 square feet to 2,800 square feet. The typical interior lot has dimensions of 32 feet by 70 feet. The typical end lot has dimensions of 40 feet by 70 feet. 2B. Easements. City subdivision regulations require easements at least twelve (12) feet wide centered on lot lines for utilities and shall be dedicated to the City. It should be noted that the City will not assume responsibility for maintenance of these areas. Rather, the easement would allow access if it is ever necessary to enter these areas. The plat should indicate these easements. In conjunction with the plat, the applicant should dedicate for public use those areas that currently extend into existing right-of-way and streets. More specifically, the proposed preliminary plat should dedicate to Ramsey County the portions of property that currently extend into Highway 96 right of way. In addition, the applicant should dedicate the pedestrian trail at the west side ofthe property. It appears that the applicant will dedicate this pedestrian way, straighten out the trail, and will relocate the existing trail slightly to the west. The applicant may to grant the daycare center a cross access easement so that daycare center traffic can legally utilize the development's Highway 96 access. Such easements should be recorded with Ramsey County and a copy submitted to the City. 38. Utilities. See the Plan Review Comments listed above for the City Engineer's comments relative to utilities. 4B. Park Dedication. Since this property is currently owned by the City, the park dedication has been arranged through a purchase agreement between the City and the developer. The purchase agreement lists a park dedication fee of $40,000.00. Staff Recommendation In Planning Case #05-12 staff recommends approval of the Master and Final Plmmed Unit and Preliminary Plat subject to the following conditions: I. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments section of this report (14A), for review and approval by the City Plmmer, City Engineer, and City Building Official, prior to issuance of building permits. 2. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing (and healthy) tree, as possible in the areas designated as landscape space. 3. The applicant's timeline for development shall be as follows: \\Earth\Planning\Planning Cases\2005\05-12 Arden Hills Office Park ~ Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site (PENDING)\06-01-04 PC Report Royal Oaks 05-12.doc Page 15 of 18 ,<,-----..,. ( ) .. ' . Phase I: Summer 2005 - The developer may begin grading, installing utilities, and construction of storm water improvements. It is expected that construction on . 3 buildings/16 units (presumably units 15-30), will also begin at this time. The 3 buildings/16 units are expected to be ready for occupancy by the Spring of2006. . Phase 2: Summer 2006 - The developer expects to begin construction on the remaining 4 buildings/14 units (presumably 1-14) with expected occupancy of these units by the Spring of 2007. Extensions beyond 2007 shall require application to the City Council for review and approval. At the time of application for extensions, the City Council may include such conditions of approval as they determine necessary for compliance with City Code. 4. 30 office condominium uses have been proposed for development on individual lots. Only one business shall be permitted to occupy anyone lot within the development. It is acceptable for one business to occupy more than one lot; however one business shall not occupy more than six (6) units within the development. 5. In the event that retail uses replace the office uses proposed for development, such retail uses as permitted through the Neighborhood Business District shall not occupy more than 30% of the units in the proposed development. The hours of such businesses shall comply with Neighborhood Business District regulations for hours of operation. 6. Restaurants which are listed as special uses for the Neighborhood Business District shall require a Special Use Permit and shall be required to follow the standard public hearing and Special Use Permit process prior to occupying any space within the development. 7. Residential uses shall not be allowed to occupy any of the units in the proposed development. 8. The applicant shall submit a revised landscape plml for review and approval by the City . Planner prior to the issuance of building permits. The revised landscape plan shall include a mixture of coniferous and deciduous trees along the west buffer yard of the development. The mixture of landscaping shall adequately screen the development from the residential properties to the west. 9. A comprehensive sign plan shall be established to address signage within the development and shall be included with the Planned Unit Development document. The comprehensive sign plan will establish sign standards for all signage within the development. 10. Revi8ed plans showing sidewalk connections, throughout the development and to the City and County trail systems, shall be submitted to the City Planner and City Engineer for review and approval prior to the issuance of building permits. II. All mechanical operating equipment shall be screened to meet City regulations. 12. A revised lighting plan shall be submitted to the City Planner for review and approval prior to the issuance of building permits. Such plan shall include any accent lighting on the buildings and also shall meet the City requirements for levels of illumination on adjoining residential property. The applicmlt shall also furnish the City Planner with lighting cut sheets for lighting fixtures proposed in the development. 13. Decorative painted fencing (like painted wrought iron fencing) shall be erected around the pond at the northeast comer of the property to protect pedestrians from falling into the pond. \\Earth\Planning\Planning Cases\2005\05~ 12 Arden Hills Office Park - Royal Oaks Realty - PUD, Preliminary Plat for Old City Hall & PW Site . (PENDING)\06-01-04 PC Report Royal Oaks 05-12.doc Page 16 of 18 j or . . . /..,'~ ( ) 14. Execution of a POO Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. 15. Satisfaction of the park dedication requirements as approved by the City Council. 16. The applicant shall submit an application for a Final Plat within six (6) months following City Council approval of the POO and Preliminary Plat. 17. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District and Ramsey County. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!ency Actions - PUD PUD - deadline July 15, 2005 The City of Arden Hills received the completed application for this request on May 16, 2005 Pursuant to Minnesota State Statue, the City must act on this request by July IS, 2005 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Preliminarv Plat - deadline September 13, 2005 With regard to subdivision applications, Minnesota State Statute 462.358 Subd. 3B indicates the following: A subdivision application shall be preliminarily approved or disapproved within 120 days following delivery of an application completed in compliance with the municipal ordinance by the applicant to the municipality, unless an extension of the review period has been agreed to by the applicant. This particular completed application was received on May 16, 2005. As a result, the application must receive a preliminary approval or denial by September 13, 2005. \\Earth\Planning.'J'lanlling Cascs\2005\05-l2 Arden Hills Office Park ~ Royal Oaks Realty - PUD, Preliminary Plat for Old City Ball & PW Site (PFNf)fNG)\06-01~04 PC Report Royal Oaks 05-12.doc Page 17 of 18 /' , I ) ) Attachments 4b-l 4b-2 4b-3 4b-4 4b-5 4b-6 Location Map and other pertinent maps Plans and statement of request submitted by the applicant Traffic Study submitted by the applicant City Planner recommendation of impervious areas to eliminate in order to comply with the Landscape Lot Area requirements. Section 5H of the Zoning Ordinance: Special Requirements for the NB District Letters from residents pertaining to this case. -J, ' . . \\Earth\Planning\Planning Cases\2005\05-12 Arden Hills Office Park - Royal Oaks Realty ~ PUD, Preliminary Plat for Old City Hall & PW Site . (PENDINO)\06~Ol-04 PC Report Royal Oaks 05-] 2.doc Page 18 of 18 , , . . . -~"-.. .f ) \, . 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N + ;;.,LIt<<! R1"""y~~",,1J' "tYQrAn,,,,,].Jill< 2000 o 2000 Feet . M<lp Date April 13, 2004 . . . ,F-'.' () Planning Commission Meeting June 1, 2005 Attachment 4b - 2 , , . . . C) ROYALI<?i~~ ARDEN HILLS OFFICE PARK DEVELOPMENT Royal Oaks Realty, Inc. is proposing to construct office buildings on the old City Hall site. The property is located on the south side of Highway 96 and a short distance west of HamIine Avenue. The subject property consist of six separate parcels of land totaling 8.09 gross acres. The net area of the land, omitting the Highway 96 right of way, is 6.83 acres. The easterly portion of the land is currently zoned N-B Neighborhood Business. The westerly portion ofthe land is zoned Single Family Residential and is currently being considered by the City of Arden Hills for N-B Neighborhood Business zoning. The surrounding zoning is CC Civic Center District on the north side of Highway 96, Single Family Residential to the west along Keithson Drive, R-3 Townhouse & Low Density Multiple Density to the south(Arden Hills North Homes Association) and N-B Neighborhood Business ( Children's World Learning Center) to the east along Hamline Avenue. This development proposal is for thirty office units (in seven separate buildings totaling 76,000 sq. ft.) to be constructed with a residential architectural design and appearance. Like townhomes, each unit will be subdivided and platted with an underlying lot and sold individually. The remaining property (lot 31) will be owned in common. All exterior buildings and grounds will be governed and maintained by an Owners Association. A Plmmed Unit Development (PUD) is being requested mainly for the purpose of platting individual lots in the saine manner as a medium density residential townhome development. A subdivision would not be necessary for one large officc building to be constructed and leased. The PUD process also allows minor variations from the N-B zoning standards which are addressed later in this narrative. Access to the site is proposed to and from Highway 96 and Hamline Avenue. The existing driveway from Highway 96, formerly used for City hall, will be improved and used with right in right out movement only. A service drive will be constructed within an existing easement on the south side of the Children's World Day Care facility allowing full turning movement on and off Hamline Avenue. A traffic study has been done which concludes that with some minor improvements, the existing roadway network can safely accommodate the additional traffic to be generated with this development. 1000 County Road E West, Suite 150 . Shoreview, Minnesota 55126 . (651) 483-5518 . Fax (651) 483-5642 Wvvw. ray a loaksrea I ty. com f ) . [~ \ ) . ' . The Arden Hills zoning code regulates the "density" of development within a N-B neighborhood business zone in the three following ways; floor area ratio, lot coverage by structures, and minimum landscape lot area. The Arden Hills Office Park development exceeds each of these standards. The floor area ratio is 0.25 (0.7 max.), the building lot coverage is 15.6% (35% max) and the landscape lot area is 40.2% (35% min). The City's zoning ordinance also limits the maximum height of the building to 35 feet. The highest height measurement taken from the lowest grade of a two story walkout building to the average height between the eaves and the highest ridge of a gable roof is 31 feet. Upon City approvals, our Company proposes to complete all necessary grading, install utilities and construct all storm water management improvements in the summer months of2005. We would then immediately begin the construction of sixteen units or three buildings which would not be completed for occupancy until late winter or spring 2006. The remaining 14 units, four buildings, would be constructed in the summer of2006. The use of the PUD ordinance allows our Company to propose a single development plan for the existing six separate parcels ofland. The Arden Hills Office Park plan will conform to the spirit and intent of the Neighborhood Business zone. Minor modifications to the N-B zoning include a reduced parking lot setback of 16.1 feet (20 ft. required) along Highway 96. It is noted that there is also approximately another 45 feet of distance to the curb line of Highway 96. Hence, the parking lot curb will be 61 feet from the curb line of Highway 96. A second modification from the N-B standards is being requested for signage. We are proposing a free standing sign of 120 sq. ft. identifYing the Arden Hills Office Park. The N-B zone restricts a free standing sign to 60 square feet We believe this modification is justified because the site now includes six separate parcels of land which could each have free standing signs. This sign has also been carefully designed to match the style and materials of the office buildings. We do agree to limit each of the thirty units to 30 sq. ft. of wall signage. The free standing sign and proposed typical wall signs are shown with the building elevations. . The exterior of the buildings will be constructed mainly of the following materials; glass windows, brick (on all four sides), stucco on the upper gable roof ends, and wood pillars/colurnns. Roof material will be a fiberglass shingle. Earth tone colors will be used. The overall intent of the architectural design is to give the appearance of residential "townhouse" look to the offices. Our Company has been involved in the plmming and/or construction of similar developments in the Cities of Little Canada, Vadnais Heights, Stillwater, Eden Prairie, and Lakeville. Like other sites, this is an excellent "transition" land use for vacant land along highly traveled roads like Highway 96 and nearby adjacent residential properties. . . . . . . (.) r) ROYALilOAKS ..... REALTY INC. April 4, 2005 Scott Clark Community Development Director City of Arden Hills 1245 Highway 96 Arden Hills, Minnesota 55112 RE: Old City Hall Site Dear Mr. Clark; Today I am submitting our application and plans for the development of the old City hall site on Highway 96. We are proposing to construct 30 office/townhome units which would be sold separately to individual businesses. The individual thirty units total approximately 76,000 square feet of gross office space. Depending upon the unit design (i.e. rambler vs. rambler with basement walkout vs. two story units) each one will consist of 1600 to 4200 square feet of gross floor area. Like a residential townhouse area each unit would be sold independently and governed by an Association. We have named the development The Arden Hills Office Park. We look forward to your review and our approval process with the Planning Commission and City Council. Yours truly, ~~- Royal Oaks Realty, Inc. Marcel Eibensteiner, President 1000 County Road E West, Suite 150. Shorcview, Minnesota 55126. (651) 483.5518. Fax (651) 483.5642 www.royaloaksrealty.com . " ~ ~ ~ ~? , ""/ ,In. "/ ,~. Nil (4 ,,, ,,_ NWJj4 01 5.c. n r"D JC,Rn'llJ m; m ! ~i g ~;; ~ ~ ~ ~n I ~': "" ,~ , ii1 ~' ~~ 0, ~ tl '---1---_ _ , , ' , ~ ~ ':~ ~.~ ';;. ::;,~ ~ if; ~ ~,Bi~ g~~ fo'2. rH , , : I'~ g ~ ~ ~ c ; :~~".:..- .- ; "~~ I 1 " , ... 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".~ "~i:'.z". t~. .'.J, ,. ~:. ~ ~\\ ~' ""./ .~~ *' \~~" '.. "ifr .~~if5 d,-~ "w " ) " , ~-t\. "q " I I, ," ::"~~'; ". '\'., ~. ~' ~' :'\1 \ '. :~.:. " ~. .~~"'- I"" \ - ~;.,- .; , "".\ ;X ,...1',' , \.~ ,. ~_J, "k. ~~~~, ' ';. ,., t ~~1' t\" ., ii'~:; ,)I,.... i.~\ .;,~..' .--;;., -.',"< .~."".. 1(\.". :' ') ""'I.\:~ .~. \~. . '1" L~. '~\\m,':1, ~~, '.; ,;1{f. ': f~tf~:' ~l '" ,', I.:. i , i I, ! ~ ~ ~:'t. . "\'., 't " ~',*\ \, , .~ ~. " (J'~";~~.. " \ 'd fl~' ,', , ..... .' , '0~: ~l.. \~ ^ ;\ '., 'l.:. ~ ~ .' " ~!'i ',of. o).~ 1'~' ~~, ;; ,.\-" '.' ~:/i":,w, ':' '.. ~~ .:~r\:;r'- .., \ " ......:0, '.~ ';\~;. rt:~! '-.1 ~ ," " , ,-.,\. )'" . . . ,.,'~">--., t ) ',~ / ~<'-""'- \, ) Planning Commission Meeting June 1, 2005 Attachment 4b - 3 ~...' " () . TRAFFIC IMPACT REPORT FOR ARDEN HillS OFFICE PARK ARDEN HillS, MN . Prepared for Royal Oaks Realty by Traffic Data Inc. May 2005 . . ,\ ~ Traffic Impact Study for Arden Hills Office Park Arden Hills, MN . Prepared for Royal Oaks Realty by Traffic Data Inc. May 9, 2005 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. . By: Michael P. Spack, P.E. License No. 40936 Date: Traffic Data Inc. 3268 Xenwood Avenue South S1. Louis Park, MN 55416 www.trafficdatainc.com . . . . C) TABLE OF CONTENTS I. Project Description..................................... __..__. __...... ..__........................1 II. Existing Conditions... ..................... ....................................................1 III. Traffic Forecasts...................................................... __... .......... ..... .......6 IV. Traffic Analysis... ..... ...... ...... ........ .... ...................................................... 13 V. Conclusions and Recommendations........ ....... ..__.........____..........................14 LIST OF FIGURES Figure 1 - Location Maps............. ..... ... .... ... ............... ..... ..__..... ........ ........2 Figure 2 - Existing Lanes & Traffic ControL.......................................................3 Figure 3 - Existing AM Peak Hour Traffic Volumes.....................__.__....__.__......4 Figure 4 - Existing PM Peak Hour Traffic Volumes.. ... ..... ...... ...... ..... ..... ........5 Figure 5 - 2007 AM No-Build Peak Hour Traffic Volumes.__.......... ........... ........8 Figure 6 - 2007 PM No-Build Peak Hour Traffic Volumes... ... ... ............. ........ ..9 Figure 7 - Trip Distribution..................... .......... ... .............. ......... ............ 10 Figure 8 - 2007 AM Build Peak Hour Traffic Volumes........ ...... ..... ..... ...........11 Figure 9 - 2007 PM Build Peak Hour Traffic Volumes................. ....... ...........12 LIST OF TABLES Tabie 1 - Weekday Trip Generation.. .......... .......... ... ...... .............. ...... ........ 7 Table 2 - Forecasted Weekday 2007 AM Peak Hour LOS Results.....................13 Table 3 - Forecasted Weekday 2007 PM Peak Hour LOS Results.....................13 APPENDIX Site Plan Existing Turning Movement Counts Level of Service Calculations Arden Hills Qffice Park Traffic Impacf Study Arden Hills. MN May 2005 , I. PROJECT DESCRIPTION . A 76,000 square foot office park is proposed in Arden Hills, MN (see Figure 1). The office park will be comprised of 30 "town-office" style units. The site is currently occupied by the old city hall, which is vacant. It is assumed that the development will be fully developed by 2006. The purpose of this report is to determine if roadway or traffic control improvements need to be made to accommodate the traffic generated by the development. II. EXISTING CONDITIONS Vehicles will have access to the development from existing driveways on Highway 96 and County Road 50 (Ham line Avenue). The driveway on Highway 96 is a right-in/right-out access for the vacant city hall. The driveway on Hamline Avenue is a full movement access for the daycare facility, which is aligned with Karth Lake Circle. The driveways are shown on the proposed development plan, which is included in the Appendix. Highway 96 is a four lane, divided roadway with a 50 mph speed limit. It is a county road. The office park's right-in/right-out access on Highway 96 will be stop controlled. . Hamline Avenue transitions from a five lane roadway north of the site's driveway to a three lane roadway south of the site. Hamline Avenue is County Road 50. It has a 40 mph speed limit. The development's parking lot will connect to the daycare's driveway, which is currently stop controlled. The existing lane configurations and roadway network are shown in Figure 2. The existing Highway 9610ld City Hall Driveway, Highway 96/Hamline Avenue, and Hamline Avenue/Karth LakeCircle/Daycare Driveway intersections will be critical in providing access to the development. TDI staff collected a.m. and p.m. peak hour turning movement data at the two intersections on Hamline Avenue in April 2005. The old city hall is not generating traffic because it is vacant. The data is included in the Appendix. The existing a.m. peak hour traffic volumes are shown in Figure 3 and the existing p.m. peak hour traffic volumes are shown in Figure 4. Average daily traffic volumes for the area roadways are also shown on Figures 3 and 4. These are 2002 volumes from Mn/DOT's traffic flow maps. . Arden Hills q{(tce Park Tra.ffic Impact Study Arden Hi1l5, M.N A-iay 2005 N W()E S No Scale Proposed Office Park Arden Hills, MN .- 'l-~~-_-!~}-1?{'__--CC7 co. ".' ,.:;>, ....~t::a1<"-. _ '; - tJ- -;-3~~.;:\'--';J ., ' ~ ~.,~ ~ -".~ ),,!\:~ ~,~.::,'~,~-~,. ",-.:::E:roon ..,h '\ '.-^ zj ,'" '- . "-<'''-, ! "^""-,,,,-~,,, '> 1; " '. ;! ;::lfriilJlda-, :~~\"esfl;f)C- ',,:C:p}ieen=Av~ ...J 'I!\C '.'~::>./':J ',ij ~',::>/ I~, -p '" b ~ S '" -" . ~ i~': , f; \IV OC-ounty.J;!(,ain.::..__. -51." . Figure 1 - Location Maps Arden Hills Office Park. Arden Hills, MN , .Ii''''-- :f:I9i~I",J?~k '''A k>( ,'~" I , Proposed 76,000 SF Office Park Site Prepared by TOI May, 2005 b.t ~ ) N WOE S No Scale HIGHWAY 96 50 mph w > it: o z o U) :I: >- ill '" PROPOSED OFFICE PARK LOCATION Day Care Ct, *=1+ +~ "'.. KARTH LAKE CIRCLE 0- '" m ~ -0 C mm", <> > Q. "''''E >- m !Z~~ ::> E Om u;S LEGEND =I Stop Sign Figure 2 - ~ Signalized Intersection Existing Lanes & - Through Traffic Lane Traffic Cont(ol r Turning Traffic Lane Arden Hills Office Park (RighI or Left Lane) Arden Hills, MN ..... Channelized Right Turn Lane Prepared by TOl . No Turn on Red May, 2005 . . . [..~'\ l. ) N WOE S No Scale N ~ N '" ~ ..Jl'+ toJ 775 ..... 266 "'\ HIGHWAY 96 UJ > ii' o z o V> :r >- W '" PROPOSED OFFICE PARK LOCATION DAY CARE CTR KARTH LAKE CIRCLE ~ o LEGEND April 2005 A.M. Peak Hour Turning Movement Count source: Traffic Data Inc Figure 3 - Existing A.M. Traffic Volum~s Arden Hills Office Park Arden Hills, MN . 2002 Average Annual Daily Traffic Volumes source: Mn/DOllraffic Flow Maps Prepared by TDI May. 2005 (-) '. . N Wi)E S No Scale . N ~ _ m ~ t..6 ..... 1,058 r202 .,Jl'- ...t... 10J 1,092 ...... 100 "'\ ~ v 0 v ~ N ~ HIGHWAY 96 w > "' o z o '" J: .... ii:i '" PROPOSED OFFICE PARK LOCATION DAY CARE CTR KARTH LAKE CIRCLE ~ . ~ ~ m ~ N .,Jl'- 26 J 0_ 13 "'\ ~ ~ ~ N ~ m o LEGEND April 2005 P.M. Peak Hour Turning Movement Count source: Tr<JffkDala Inc Figure 4 Existing P.M. Traffic Volumes Arden Hills Office Park Arden Hills, MN . 2002 Average Annual Daily Traffic Volumes source, MnfDOT Traffic Flow Map~' . Prep8red by Tot May, 2005 . . . () An intersection capacity analysis was conducted for the existing study intersections per the Highway Capacity Manual. Intersections controlled by traffic signals or all-way stop signs are assigned a "Level of Service" letter grade based on the intersection geometry, traffic volumes, and traffic control. Level of Service A (LOS A) represents light traffic flow (free flow conditions) while Level of Service F (LOS F) represents heavy traffic flow (over capacity conditions). LOS D is considered acceptable in urban conditions, although LOS C or better is preferred. Intersections that have no control for the main roadway and stop sign or yield sign control for the side streets are not assigned an overall LOS grade. Usually, an intersection that has side-street stop sign control has little delay because most of the traffic is moving through without stopping. LOS grades are assigned to each of the side street approaches and main line left turns based on the intersection geometry and traffic volumes. It is common for the side street approach to have a poor LOS during the peak hours. LOS F is considered acceptable at stop controlled approaches as long as the approach volumes are relatively light and there are no stacking problems. The LOS calculated at a stop sign controlled intersection is different than the LOS calculated at a signalized intersection. Motorists have more tolerance for delay at a traffic signal than they do at a stop sign. The Highway 96/Hamline Avenue intersection currently operates at LOS C in the a.m. peak hour and LOS D in the p.m. peak hour. The stop sign controlled eastbound approach to the Hamline Avenue/Karth Lake Circle intersection operates at LOS E in the a.m. peak hour and LOS F in the p.m. peak hour. The calculations are included in the Appendix. 111. TRAFFIC FORECASTS A trip generation analysis was performed for the site based on the methods and rates published in the ITE Trip Generation Manual, 7th Edition. The site is currently zoned for neighborhood business uses, which includes offices. It is anticipated that all of the units will be used as offices, but it is possible that a business with a retail component could be allowed to occupy a unit under the current zoning. The zoning would not allow high traffic generators (i.e. McDonald's), but would allow small boutiques (i.e. antiques store). The uses allowed would generate approximately the same amount of traffic that a normal office would, so it is assumed all of the units would generate traffic as office units. The results are shown in Table 1. Arden Hills Qffice Park Traffic Impact Study 6 Arden Hills, iHN May 2005 C) Based on historical traffic counts on Highway 96 and Hamline Avenue, it was determined that traffic has been growing with a 3% straight-line annual growth rate in this area of Arden Hills. This annual growth rate was applied to the existing traffic volumes to develop 2007 no-build traffic volume forecasts. These are shown in Figures 5 and 6. The directional trip distributions for the town-office units are shown on Figure 7. The trip distributions are based on existing travel patterns in the area. The trips generated by the proposed development, as shown in Table 1, were distributed to the roadway system per the trip distributions shown in Figure 7. These forecasts were added to the 2007 no-build traffic volumes to develop 2007 build traffic volume forecasts, which are shown on Figures 8 and 9. Arden Hills Offici? Park Traffic Impact StU((V 7 Arden Hi/Is, MN Mav 2005 . . . i ) 1.___/ r.\ \ } N W(>~ S No Scale w > 0:: c z o '" J: .... OJ '" PROPOSED OFFICE PARK lOCATION LEGEND o Forecasted 2007 AM. Peak Hour Turning Movement Count . Forecasted 2007 Average Annual Daily Traffic Volumes lOJ 820 .... 280 "\. HIGHWAY 96 o ~ ON.O ~ ~ ~ ....l~ 10J 0_ 20 "\. DAY CARE CTR KARTH LAKE CIRCLE ~ 1.. 10 _0 rlO Figure 5 - 2007 No Build A.M. Foreca~ts Arden Hills Office Park Arden Hills, MN Prepared by TOl May, 2005 '" > ii1 c z o tI) :I: .... iii ~ () ('~) 1.,0 ~ ~ g ....1,120 .,J l '-+ r 210 10J 1,160 ...... 110,. HIGHWAY 96 PROPOSED OFFICE PARK LOCATION a a ~ 0 ~ ~ ~ .,Jl'-+ 30J 0_ 10,. LEGEND o Forecasted 2007 P.M. Peak Hour Turning Movement Count . Forecasted 2007 Average Annual Daily Traffic Volumes ",tr 1.,0 _0 r'O ",tr a 0 0 ~ ro ~ m 000 o ~ 0 N ~ N wQE S No Scale DAY CARE eTR KARTH LAKE CIRCLE 00 Figure 6 - 2007 No Build p .M. Foreca~ts Arden Hills Office Park Arden Hills, MN Prepared by TDI May. 2005 () N WOE s No Scale [-1. Siie jlQJf'. I Arden Hills ,', r--f~\ \, CF=-::<;\~5% \:;J 11 'j 1 ~~y=-~ ::tl.i' , '~ hfW ~'\ "\:~ "" " -~-~! \ ;';A:Eg:et1tView:;yi' 'l \"/ tiJ' ~. \ ~.~~ .'.....1. c~~~~~~.1 'I \ t..... ~~-~~~l -~" '- , " , ,~ ~o r': .. c....,.., . ...... '0 ..w~ -. ~ ~ I.' Figure 7 - Trip Distribu~ion Arden Hills Office Park Arden Hills, MN Prepared by TDI May. 2005 :.) \ ~ 1,110 ....... 60,,\ ,c<<.) : . \. ~-' N wOe s No Scale . \.20 2 ~ ~ ~1,200 .J l "'- r'<050 10J ... t r 820 ..... 280 "\ HIGHWAY 96 PROPOSED OFFICE PARK lOCATION w > 0; Cl Z o <n I 0- W '" LEGEND o Forecasted 2007 A.M. Peak Hour Turning Movement Count . Forecasted 2007 Average Annual Daily Traffic Volumes o ~ 0('.1" 0 v ~ ~ 20J 0_ 30 "\ \.10 _0 r'O ...tr DAY CARE erR KARTH LAKE CIRCLE 00 . 000 v ~ ~ N Figure 8 - 2007 Build A.M. Forecasts Arden Hills Office Park Arden Hills, MN Prepared by TDI May< 2005 . 1,260 ...... 10"\ w > 0:: o z o lJ) :I: ~ W '" C) 000 ~ ~ N .J.~ 20J 1,170 ..... 110 "\ HIGHWAY 96 PROPOSED OFFICE PARK LOCATION o o ~ 0 ~ ~ ~ .J.~ 60J 0_ 40"\ LEGEND o Forecasted 2007 P.M. Peak Hour Turning Movement Count . Forecasted 2007 Average Annual Daily Traffic Volumes f'.~~.";" \) ...t,. 000 ro ~ ro N ~ N W()E S No Scale DAY CARE CTR ...t,. 000 ~ ro ~ o KARTH LAKE CIRCLE 00 Figure 9 - 2007 Build P.M. Forecasts Arden Hills Office Park Arden Hills, MN Prepared by TDI May, 2005 ("J C) , , IV. TRAFFIC ANAL YSIS . A. CAPACITY AND LEVEL OF SERVICE An intersection capacity analysis was conducted for the study intersections per the Highway Capacity Manual. The traffic forecasts shown on Figures 5, 6, 8, and 9 were used with the existing traffic control and lane configurations shown in Figure 2 to calculate LOS grades for the study intersections. It is assumed the driveway access to Highway 96 will be stop controlled and that an eastbound to southbound right turn lane will be provided on Highway 96 at the site's access. The curb and pavement currently exist for this right turn lane, but the striping will need to be revised. The LOS results are shown in Tables 2 and 3. Table 2 - Forecasted 2007 Weekda AM Peak Hour LOS Results ;;t'iifl)!~pm~:R!fI'IiI'ii-~liiljjill,!i:'~~I\iii;; !if"'.'"."'l"';;' "!'JHi~!!~_~mN("\n:~JiMf~ "..,.$h" '" g~!g~~;"~,,, ~,.-~Ii?:~""~",,, Hi hwa 96/Hamline Avenue Si nal C C Hamline Avenue/Karth Lake Circle Side Street Sto Si n F F Hi hwa 96/Site Access Side Street Sto Si n n-a A Note: The LOS shown is the overall LOS at signalized intersections or it is the LOS for the worst movement at an intersection with side street, stop sign control. Table 3 - Forecasted 2007 Weekda PM Peak Hour LOS Results )'mtr~urQji~Qnti'!)li';;i1i1i1. ,iN~al"ii.l~)I,.t:mU!:lt. Hi hwa 96/Hamline Avenue Si nal E E Hamline Avenue/Karth Lake Circle Side Street Sto Si n F F Hi hwa 96/Site Access Side Street Sto Si n n-a C Note: The LOS shown is the overall LOS at signalized intersections or it is the LOS for the worst movement at an intersection with side street, stop sign control. . The Arden Hills Office Park traffic will have a negligible impact on the operation of the Hamline Avenue corridor. There is no difference in the Level of Service results between the build and no-build scenarios at the Highway 96/Hamline Avenue intersection or the Hamline Avenue/Karth Lake Circle intersection. The right-out access to Highway 96 will operate at LOS C or better during the peak hours. The Level of Service calculations are in the Appendix. They include LOS calculations for each intersection approach. Hamline Avenue provides an alternate access to Interstate 694 for vehicles that normally access the Interstate from Lexington Avenue. The County is improving Lexington Avenue this summer to alleviate congestion. A portion of the traffic currently using Hamline Avenue as an alternate route to Lexington Avenue will shift back to Lexington Avenue when it is improved. County staff plan on reviewing the operation of the Highway 96/Hamline Avenue intersection when lhe Lexington Avenue improvements are completed. The poor Level of Service forecasted for 2007 can be alleviated by removing the north/south split phasing of the traffic signal. . Arden Hills Office Park Traffic Impact StlH~V 13 Arden Hills. MN May 2005 C) () . The amount of traffic coming in and out of the site at the Hamline Avenue/Karth Lake Circle intersection does not warrant the addition of right turn lanes. These would be difficult to add given the right-of-way limitations and the location of the day care center's parking lot. To facilitate traffic movement at the intersection, it is recommended that larger than standard radii be built on the northwest and southwest corners of the intersection. This will allow separation of traffic for traffic turning right into the site and traffic turning right out of the site. A 50 foot radius is recommended on each corner if feasible. B. TRAFFIC SAFETY The study intersections are controlled with either stop signs or traffic signals and have turn lanes to safely separate through traffic from turning traffic. It is believed they will continue to operate safely with the minimal amount of traffic being added by the Office Park. Area residents have raised concerns about westbound to eastbound u-turns on Highway 96 at Keithson Drive to turn right into the site. The forecasts anticipate approximately 10 vehicles doing this during the a.m. peak hour. There is a separate left turn lane provided for westbound Highway 96 at Keithson Drive. The intersection has clear sight lines and there is a small amount of traffic generated by the 13 homes on Keithson Drive. It is believed that this u-turn can be made safely. County staff agree with this assessment, but they will ban u-turns at the intersection if a problem arises. . C. INTERNAL SITE CIRCULA nON The parking lots for the site will provide smooth traffic flow between the two access points. Due to site constraints, the day care's driveway will be realigned to access a shared driveway instead of accessing Hamline Avenue directly (see the site plan in the Appendix). To keep the office park traffic from dominating the outbound move to Hamline Avenue, it is recommended that the southbound movement out of the day care and the eastbound movement out of the office park be stop sign controlled at their intersection. The westbound movement should remain uncontrolled to allow free flowing movement into the site. . Ardpl1/Jills 0.11icc Park Traffic Impact Study 14 Arden Hills, lv/N May 2005 /"') \.' V. Conclusions and Recommendations . The Level of Service at the study intersections will not be significantly degraded by adding traffic to the roadway network from the proposed office park development. The existing roadway network can safely accommodate the addition of the development's traffic if the following improvements are made: . Change the signing and striping on eastbound Highway 96 at the site's driveway (the existing old city hall driveway) to provide an exclusive right turn lane. · Construct a larger than required radius (50 foot radius if feasible) on the northwest and southwest corners of the Hamline Avenue/Karth Lake Circle intersection to improve traffic flow in and out of the site. . The day care center's new driveway will intersect the office park's driveway approximately 40 feet west of the Hamline Avenue/Karth Lake Circle/Site Access intersection. The eastbound and southbound traffic should be stop controlled so the office park traffic doesn't dominate the day care center traffic. The westbound traffic should not be stop controlled. Traffic should enter the site unimpeded. . . /lrden Hills Office Park Traffic ImpaCl S'U(~l. 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N '" ,~ 0 02 2 02 2 :c -Il..OCll()N o..~ -<(U"'lcom <(0 '" 20 N '" ZtflMN "'~ iI' 0..,.-, 7 <C_ O~ 'i <Di-..: ,..: , 00 0 ,,"0 0 f----~-.:_t N i (!) OCm~())'-~(j)>-- "--C<D-<D'-....;m'- . E OECEOCEO E.QE~E~E:E.g I .- E:;:; <l) 13 - t5 . I- Oo~2~m..c.2rn ot5.:'E'2ro..c.2ro , t Li: ~ g tf -;; u.. _Q)!; LL u:::VOIDOLLQ)OLL rn ''""- '- ~I.Y .....~>O"'>.YI>..::.:: (iJ :3 %) ~ :g ~ ~Q) om co !I- lrjo... (L ~E ~~ ~ ~ 0 ~ 0 m m ID ID '0.. 0.. . . . () Hamline Ave & Hwy 96 2005 A.M. Peak Hour t,..') " Arden Hills Office Park Arden Hills, MN ..J- -t- -(- '-,\ t r \. +.; _lII!lIIlJii!llSiv~~__&_B'=I1I!~"uel'E'IJ1WV_lll!I\!l"ilillililY_'dlI!__ ~~~- Lane Configurations "i tt l' "i"i tt l' "i .t l' .t' Ideal Flow (vphpl) 1900, 1900 .1900 1900 1900 1900 1900 1900 1900" 19DO. 19(1O}:190b Total Lost time (s) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4,0 4.0 4.0 Lane UtiI. Factor 1.00" 0,95.1.00 0.97 0.95, 1.00 0.95 0.95 1.00 Frt 1.00 1.00 0.85 1.00 1.00 0.85 1.00 1.00 0.85 Fit Protected 0.95 1.00 1.00 0.95 1.00 0.95 0.96 Satd. Flow (prot) 1770 3539 1583 3433 3539 1583 1681 1705 Fit Permitted 0,95"tOO 1,00 0.95 1,00 1.00 0.95 0.96 Satd.Flow(perm) 1770 3539 1583 3433 3539 1583 1681 1705 Volume (vph) 10 775 266 970 ,1119 23 69 10 Peak-hour factor. PHF 0.96 0.96 0.96 0.96 0.96 0.96 0.96 0.96 Adj. Flow (vph) 10' 807 277 1010 1166 24 72 10 RTOR Reduction (vph) 0 0 0 0 0 9 0 0 Lane Group Flow (vph) 10 807 277 1010 1166 15 40 42 Turn Type Prot Perm Prot Perm Split Protected Phases 5 2 4 Permitted Phases 6 2 Actuated Green, G (s) 0.6 20.1 20.1 23.1 42.6 42.6 Effective Green, g (s) 0.6 22.1 22.1 23.1 44.6 44.6 Actuated g/C Ratio 0.01 0.32 0.32 0.33 0.64 0.64 Clearance Time (s) 4.0 6.0 6.0 4.0 6.0 6.0 Vehicle Extension (s) 3.0 3.0 3.0 3.0 3.0 3.0 Lane GrpCap (vph) 15 1117 500 1133 2255 1009 vis Ratio Prot 0.01 cO.23 cO.29 0.33 vis Ratio Perm 0.17 vlc Ratio 0.67 0.72 0.55 Uniform Delay, dl 34.6 21.2 19.9 Progression Factor 1.00 1.00 1.00 Incremental Delay, d2 75.9 4.1 4.4 Delay (s) 110.5 25.3 24.2 Level of Service FCC Approach Delay (s) 25.8 Approach LOS C l~r, HCM Average Control Delay HCM Volume to Capacity ratio Actuated Cycle Length (s) Intersection Capacity Utilization Analysis Period (min) c Critical Lane Group 0.89 22.3 1.00 9.1 31.3 C 0.01 0.02 4.7 1.00 0.0 4.7 A 0.52 6.9 1.00 0.9 7.7 A 185 B 4.2 5.2 0.07 5.0 3.0 125 0.02 4.2 5.2 0.07 5.0 3.0 127 cO.02 116 9 Perm 4 o '0 Split 3. .a Perm 3 3.6 0.05 4.0 3.0 81 0.00 0.01 31.5 1.00 0.1 31.6 C HCM Level of Service C 21.7 0.72 70.0 67.9% 15 Sum of lost time (s) ICU Level of Service 0.32 30.7 1.00 1.5 32.2 C 0.33 30.7 1.00 1.5 32.3 C 31.2 C o 22 17 '. 1 5/9/2005 TDI 4 4.2 5.2 0.07 5.0 3.0 118 3.6 0.05 4.0 3.0 . 93 cO.Ol 0.01 0.08 30.2 1.00 0.3 30.5 C 0.18 31.8 1.00 1.0 32.7 C C 16.0 C Synchro 6 Report Page 1 () Hamline Ave & Karth Lake Cr 2005 A.M. Peak Hour Arden Hills Office Park Arden Hills, MN . /- _~ -f"-"'-,\ t ~ \. +.1 litiNej!jJ~.a~lllllllllr~~~~ ~~;: g~~~';lurations St~' .... .... Si~ 'I Fre:... F~~';e<;I~I~ Grade 0% 0% 0% 0% Volume (veh/h) 6 15 199 5 4 .12Q3 "))J3.~ Peak Hour Factor 0.87 0.87 0.87 0.87 0.87 0.87 0.87 Hourly flow rate (vph) 7 17 229 6 Pedestrians Lane Width (It) Walking Speed (ftls) Percent Blockage Righi turn flare (veh) Median type None Median storage veh) Upstream signal (It) pX. platoon unblocked vC, conflicting volume 1682 1698 232 1423 234 vC1, stage 1 coni vol vC2, stage 2 coni vol vCu, unblocked vol 1682 1681 711 993 1698 232 1423 234 tC, single (s) 7.5 6.9 6.5 6.9 4.1 4.1 tC. 2 stage (s) tF (s) 3.5 4.0 3.3 3.5 4.0 3.3 2.2 2.2 pO queue Iree % 73 100 93 96 100 99 96 100 cM capacity (veh/h) 59 90 375 180 88 771 474 1330 ri-nr_i~.F-"IL'2;3llil.lE'lni"~'_"_~lla""~'''''''''''''''.~t\1',..,)_..r',,,-@.ITlnt-l_'E';';_;'l"~:'~ ill J,;!,JJ:~1$:lJ)'i~~~!Bll!Il{r,R8JIL~&~~;:,:" "':;~QU~jjffi!FA~14(E~~nlliklj)liilllW0WillJ1EBf00~;JL5~i~~ii:Il1tl~", Volume Total 43 15 17 234 696 732 Volume Lelt 16 8 17 0 5 0 Volume Righi 26 6 0 40 cSH 124 279 474 1700 1330 1700 Volume 10 Capacity 0.34 0.05 0.04 0.14 0.00 0.43 Queue Length 95th (ft) 34 4 3 0 0 0 Control Delay (s) 48.4 18.7 12.9 0.0 0.1 0.0 Lane LOS E C B A Approach Delay (s) 48.4 18.7 0.9 0.0 Approach LOS E C . Average Delay Intersection Capacity Utilization Analysis Period (min) 1.5 47.2% 15 ICU Level of Service A 5/9/2005 Synchro 6 Report Page 1 . TDI . . . Hamline Ave & Hwy 96 2005 P.M. Peak Hour ~. ) Arden Hills Office Park Arden Hills, MN .-i- _," -/'"- '-,,\ t!' '.!'; _~1fiIiJij1_-f:!e;!ij!I1II_! ..~"".~_-=,,-____ u Lane Configurations lj tt ." ljlj tt ." lj 4"" 4"'" M;l~r;f~w.(Ypllpl) . 1900 1900 1900 1900 1900 1$0~~~.tf~119JJjJ; '~~{J.~;.19oo J90qirlH~'iqf!! Total Lost time (s) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 ~~ne'l.tJtil:,Facli:>f 1.00 0.95 1.00 Frt 1.00 1.00 0.85 1 F~"'!otE1Cted. 0.95 1.00 1.00 0.95 Satd. Flow (prot) 1770 3539 1583 3433 J'lt,'f~i-Q1jtted 0.95 1.00 1.00 0.95 Satd. Flow (perm) 1770 3539 1583 3433 VO[llfr)e;-(liphp 10 1092 100 202 Peak-hour factor, PHF 0.98 0.98 0.98 0.98 Ad}. fl6w (vph) . 10 1114 102 206 RTOR Reduction (vph) 0 0 0 0 Lane,Group Flow (vph) 10 1114 102 206 Turn Type Prot Perm Prot prCrtecteCl. PhaSes 1 6 5 Permitted Phases Actuated Green, G (s) Effective Green, g (s) Actuated glC Ratio Clearance Time (s) Vehicle. Extension (s) Lane Grp Ca p (vph) vis Ratio Prot" vis Ratio Perm vie Ratio' 1.25 Uniform Delay, dl 44.8 Progression.Factor 1.00 Incremental Delay, d2 416.4 Delay (s) 461.2 Level of SeNice F Approach Delay {s) Approach LOS 0.4 0.4 0.00 4.0 3.0 8 0.01 25.4 27.4 0.30 6.0 3.0 1077 cO.31 1.03 31.3 1.00 36.7 68.0 E .67.5 E 6 25.4 27.4 0.30 6.0 3.0 482 6.0 6.0 0.07 4.0 3.0 229 cO.06 1 1.00 3539 1.00 3539 1058 0.98 1080 o 1080 31.0 33.0 0.37 6.0 3.0 1298 0.31 0.83 26.0 1.00 6.3 32.3 C 39.1 D 1583 1 1.00; Q,ilS 0.95, 1583 1681 1688 "6.' 24).' 'I'~ 0.98 0.98 0.98 1583 1,100; . 1583 1'''71~: - 0.98 1 0.97' 1804 ., .;9"" 0.98 Perm 2 31.0 33.0 0.37 6.0 3.0 580 0.00 0.00 18.1 1.00 0.0 lRl B 4 2 , .123 Split 4 36.0 37.0 0,41 5.0 3.0, 691 0.07 0.18 16.8 1.00 0.1 17.0 B 17 0.98 1583 ,-11,00 1583 ;i~~0t)~)~ 0.98 4 o 0., Split 3 26 itU@;ji):~ 127 603 Perm ,36.0 37.0 0.41 5.0 3,0 694 0.08 0.18. 16.9 1.00 0.1 17.0 B 4 36.0 37.0 0.41 5.0 3.0 651 3.6 0.04 4.0 3.D 72 Perm 3.6 . 0~04 4.0 ,3.0 63 0.00 0.01 41.5 1.00 0.0 41.5 D HCM Average Control Delay HCM'Volume 10 Capacity ratio Actuated Cycle Length (s) Ihteisecli6riCapacity Utilization Analysis Period (min) c Critical lane Group 0.06 0.21 23.3 1.00 1.0 24.3 C 0.90 41.7 1.00 33.4 75.1 E Sum of lost time (s) ICU Level of .Service cO.38 0.93 25.2 1.00 19.2 44.5 D 0.36 42.1 1.00 3.1 45.2 D 44.0 D 51912005 TDI D 16.0 E Synchro 6 Report Page 1 (j Hamline Ave & Karth Lake Cr 2005 P.M. Peak Hour Arden Hills Office Park Arden Hills, MN ..J- -l- -f- '-~ t 1'). +.; --__"".,_IlII__I'__yAl____--.1flla____ ~_t~_i_~ Lane Configurations 4> 4> 'I.. 4'.. Sign Control SloP: Stop' . " . Eree . ,<.: ,:"'f;:f;;i':j;;:::~fre~Cj;~'j Grade 0% 0% 0%" ..,~, O%.'_~" . Volume (veh/h) Peak Hour Eactor Hourly flow rate (vph) Pedestrians lane Width (II) Walking Speed (ftIs) Percent Blockage Right turn flare (veh) Median type Median storage veh) upstream signal (II) pX, platoon unblocked vC, conflicting volume 1528 1527 174 1364 1528 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol tC, single (s) tC, 2 stage (5) tE (s) pO queue free % cM capacity (vehlh) None None 1528 1527 7.5 6.5 348 4.1 1105 174 1364 1528 1101 6.9 7.5 6.5 6.9 3.5 60 75 4.0 100 112 3.3 98 839 3.3 96 207 22 98 1207 3.5 94 101 4.0 100 112 ~~""__~_!4tJllm.jj~"'~j'__~"'ljjiill'1!il!a"'iB1''''~'''.,-~"".Cl!.___ltr_ ~^'~~~!~'Wi~~t~!L(~~4~~~?!J~~*K-ltlgl~~~~~:~~mDmll&:'l~Mlli~~ Volume Total 45 14 30 1105 179 178 . "I;n,:':;l;;,;;;I:.: Volume Lell 30 6 30 0 9 0 VolumeRight 0 7 8 cSH 107 144 1207 1700 628 1700 Volume to Capacity 0.42 0,10 0.02 0.65 0.01 0.10 Queue Length 95th (It) 44 8 2 0 1 0 COhtrolDelay (s) 60.632.6 8.1 0.0 0.7'. 0.0 Lane LOS E D A A Approach Delay (s) 60.6 32.6 02 0.4 Approach LOS E D 2.3 60.9% 15 Intersection Capacity Utilization Analysis Period (min) ICU Level of Service B 5/9/2005 TDI Synchro 6 Report Page 1 . . . . . . () Hamline Ave & Hwy 96 2007 A.M. Peak Hour - No-Build ~.. ) Arden Hills Office Park Arden Hills, MN .-f _. -1- '-.... t t" \. -l-./ il.."p.-.--....-!ll"'~I?~......-IIIIB~~ ~~"itZ Lane Configurations.", tt .r.'1'1 ....ft t'I<4 .r ". ....4 ."{f Id"al..Flpw (vphpl) . 190'0',.....1 ~()(klj9.00..I.jlji1.Qinl~lj~@@jlj1,il;l1i@@~lj!)!)I@:-rtlj,~KK,&1t~~I~limjl~~i@*lj~,l:t;~~ Total Lost time (s) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Lane UtiI' Factor Frt Fit Protected Satd. Flow (prot) Fit Perrr\itted Satd. Flow (perm) Vplume(vpti) Peak-hour factor. PHF Adj. Flow (Vph) RTOR Reduction (vph) lane GtoupF'low (vpti) Turn Type Protected Phases Permitted Phases Actuated Green. G (s) Effective Green, g (s) ActuatedglC Ratio Clearance Time (s) Vehicle Extension (s) Lane Grp Cap (vph) vis Ratio Prot vis Ratio Perm vlc Ratio 0.71 ();79 Uniform Delay, d1 37.1 23.8 Progression Factor 1.00' 1.00 Incremental Delay, d2 100'.1 5.9 Delay (s) 137.2 29.7 Level of Service F C Approach Delay(s) 30'.2 Approach LOS C B C !~$[~iI1!!i1!:i~lil@l'~~iii!lt~~ HCM Average Control Delay 23.6 HCM Level of Service C HCM Volume to Capacity ratio 0'.75 Actuated Cycle Length (s) 75.0 Intersection Capacity Utilization 71.2% Analysis Period (min) 15 c Critical Lane Group 1.0'0 0'.95 1770 0'.95 1770' 10' 0'.96 10' o 10' Prot 0.6 0.6 0.0'1 4.0' 3.0' 14 0.0'.1 1,.00' 3539 820' 0'.96 854 a 854 20'.9 22.9 0'.31 6.0 3.0' 10'81 ca.24 . .1.0!) 1583 280 0.96 292. Perm 20.9 22.9 0'.31 6.0' 3.0' 483 1583 1681 . 1:.9.0 ' j,J.o!),,,'j o":i95~ i.o~ ~ jfflD 3539 1583 1681 170'2 1583 , H90.1'\,,1';'I~O'7':i '{mi. .ji'(:o""'., 140: 0.96 0.96 0'.96 0'.96 0.96 ..'i,.Jli~,8l1 ,1iQl:l 1817 1583 110.,"1"110.';1;7,20 , cd',--"....""" ..' ~,,"'~'.'~-C' ':Cf""""'"'-i. 0'.96 0.96 0'.96 a 1rp7';3; ,1246 I Prot 7 141 Perm o "Iiijit;,., 48",,11';2", 20",11:1',1 .'w'...'''''.. ."..... Perm Perm 3.0' 87 4.0 .1 3_0 76 0.18 0.60' 22.2 1.00' 5.5 27.7 C 0'.0'1 a.(J1 4.8 1.00' 0'.0 4.8 A 0'.0'1 0'_09 31.6 0..23 . 34.4 0'.0'0 0';(:11 34.0 0.54 7.3 1.00' 0'.9 8.2 A 0.90' 23.2 1.00 9.1 32.3 C .0131 32.2 1.0'0' 1.3 33.5 C 0'.33 32.3 1.3 33.6 C 0.3 31.9 C 35.7 D 34.1 C Sum lost time (s) ICU Level of Service 16.0 C 5/9/2005 TDI Synchro 6 Report Page 1 () Hamline Ave & Karth Lake Cr 2007 A.M. Peak Hour - No-Build Arden Hills Office Park Arden Hills, MN . ..J- _.....- '-'" t!'" '. +.; ----~ Lane Configurations 4> 4>. .~. u1>.uu. ... .... ..4'1>__ ... $1911:rtt9'nff4Ii' :\:j:;F':';~'f!~~):~1W;'~~;!$:t:$p~';, ,m ;,",,';,' i-;"'::;l~~9A1i!',>:> n:i~\mll!t~~,~~lnmf~~l:~i~~U~~illN[~m~i~~~~lit~ff~~~n%fJ,;:;' .'. Grade 0% .0% .._u... .O'i,u. .. 0% Pedestrians Lane Width (It) -. Walking Speed (tus) Percent.Btockage. Right turn flare (veh) Median type Median storage veh) Upstream signal (It) pX, piatoon unblocked vC, conflIcting volume 1805 1805 . 753 vC1, stage 1 conf vol vC2, stage 2 coni vol vCu, unblocked vol tC; single (s) tC, 2 stage (s) tF (s) 4.0 3.3 3.5 pO queue Iree % 75 100 93 93 cM capacity (veh/h) 74 352 157 m~til~ml{{;:iII~I1III~~~~ Volume Total 34 23 23 253 741 776. . Volume Lelt 11 11 23 0 11 0 Volume Right 23 cSH 111 Volume to Capacity 0.31 Queue Length 95th (It) 30 Control Delay (s) 51.6 Lane LOS F Approach Delay (s) 51.6 Approach LOS F 1805 1805 6.5 99 . 259 0.09 7 20.2 C 20.2 C 441 0.05 4 1700 0.15 o 0.01 1 0.46 o 0.0 1.1 Intersection Utilization Analysis Period (min) ICU Level of Service A 5/9/2005 Synchro 6 Report Page 1 . TOI . . . (~) ,,-_..~"- i '. Hamline Ave & Hwy 96 2007 P.M. Peak Hour - No-Build Arden Hills Office Park Arden Hills, MN / -,. ('"+-",--,\ t I' '.!-'; ~~~~1!lI Lane Configurations "i tt ." "i"i tt ." "i 4" ." Ideal Ft~{vl1flfiir ,j ". "'1900,. .19QOt:!~.!IDP:r:I::l:~O~"'iJ~6q',.1~g::-0iij19Q!l. 19DQ:;,1900' Total Lost time (s) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 LaneUtif;F~€!f.Y:' i~-OO' '():'.l!!f~:J~i!I'!,...o;S!'l:;'o;9.s'1t~~':?Q;95 I. 0.95 .', 1.00 Frt 1.00 1.00 0.85 1.00 1.00 0.85 1.00 1.00 0.85 FII Protected.; . &~? ,.1:\Q!Js~i;: 1~'Ua'li:.Qj;9.!!1-;:.t~p.;1:0a:t. Q'Q5. .OLSs>: 1.00 Satd. Flow (prot) 1770 3539 1583 3433 3539 1583 1681 1691 1583 F".P'e""'tted' ... '. . · .'0'95. ' ..-ron.-:- . 1'1"""""""0.'''''''"''.#0'0'' '1. hnO" "b. '1'0' "6':. 1'10 O. "....Hi....,- 'm.t'~ ,,"':,m:::<:c;;<:'(.., ,-,:,::".;".',,:yc.:;:;f?;f:.1J?'f':'i:;\ i.;~~?S:C0:{";~0;~\g:i0,;'4;::,,' '::;-::-'11::: ;;,yy';:;'}L ,,~~hl/,:i>,':;;;1,,'.:::,;>.':..~.: .....::, Satd.Flo';" (perm) 1770 3539. 1583 -3433'.~3539u1583 16811691 1583 Volume (vph),......., / 10" .1'1~)':t~~or'4t.2'.Ji.a,i.j:140.':'...-iO ;:}~JlP' to. '10"150 Peak-hour factor, PHF 0.98 0.98 .0.98 - 0:98 '0..98 0.98 0.98 0.98 0.98 Adj. FloW (vph).:li' , 10 1i84.:'tl?i.::.iJ~"1;143',I;.C:;::10:.265 .10',7.65 RTOR Reduction (vph) 0 0 0 0 0 6 0 0 98 Lane GrQ\.ip ,ft6wj{vphj. .1-f!,i1184::),::;!;t[1;;2: :.214--':' nit3'f):-~.4:::::'l34c. .1-41:: 667 Turn Type .., Prot Perm ~rot Per';! Split Perm ProlectedPhases.li '..'1:-: 'j:6i';:;.g:',., ...-..-.5;;/..,52i ::"'J;'- .i 4 .;.. .4." Permitted Phases 6 2 Actuated Green;.G.(s) Effective Green, g (s) Actuated glC Ratio.. Clearance Time (s) Vehicle Extension (s) Lane Grp Cap (vph) vts Ralio Prol . vis Ratio Perm vlc Ratio Uniform Delay, dl 59.8 40.3 Progression Factor 1.00 Incremental Delay. d2 647.5 Delay (s) 707.3 Level of Service F Approach Delay (s) Approach LOS 0.4 39.4 39.4 8.0 4.0 3.0. 6 0.01 .2 71.5 E 0.9 .30.1 C 41.4 97.1 F 5.7 38.5 D 0.0 22:3 C 0.1 20.4 C 0.1 20.5 C 46.2 D E 4 52.0 53.0 5.0 3.0" 699 c0.42 0,95 32.3 1.0"0 23.2 55.5 E 1900 20 0.98 20" o o Split 3 }-~~'llliIl_:liIl_ J~f" ,. ,', ". . L: "ik~ ' . ,1tHt '" _, ,,' ' z HCM Average Control Delay 56.2 HCM Level of Service E HCM:Volumelo'Capa<;ityratio Acluated Cycle Length (s) Intersection CapacilyUtilization Analysis Period (min) c Critical Lane Group 91.8% 15 Sum of losl time (s) ICU Level of Service 16.0 F 5/9/2005 TDI Synchro 6 Report Page 1 ,'j , '---...-' Hamline Ave & Karth Lake Cr 2007 P.M. Peak Hour - No-Build Arden Hills Office Park Arden Hills, MN .-1- -"'t -('- '-,\ t I" \. +.,; _~___i%JfIflllI\OOl~__!3;____"__ ~~~~~.\M1~~11i~~"",Ii!!lBE'iBEt~~~=~~~,~*H~RmI LaneC??figur~tions ... ..... ... .... ..4>, .... 4>, . 'I to +tto Sl!!i!'lii.€.>"uQ!fgl;K.":. . . "'.S!O~ .,l',;SfClPi.'; Free Free Grade 0% 0% 0% 0% 980 10 10 31010 0.87 0.87 0.87 0.87 0.87 1126 11 11 356. . 360 1138 , stage v€2,:stage.2 cont vbl.. v€u, unblocked vol tC, single (s) t€. 2 stage (s) tF (s) pO queue free cM capacity (veh/h) -~~,.~ Volume Total Volume Left Volume Right cSH Volume to €apacity Queue Length 95th (ft) €ontrol [Yelay (s) Lane LOS Approach Delay (s) Approach LOS 1592 1132 368 6.5 6.9 4.1 1138 4.1 ~ ~ ~ D e U 47 100 99 88 100 94 97 98 65 101 .827 93 101 1187 610 ""'PJIlhU"i"i.I_:",.-.,"""_,,,"'''a''lt:~'!fjglt=='''=._le'''''':.__._"'" ~~~_!lm~%~~m~1€Ut;ttiNj$N~~TI:i~~~~4$i~kf 46 23 34 1138 190 190 34 11 34 0 11 0 85 1187 1700 610 1700 0.54 0.18 0.03 0.67 0.02 0.11 60 16 2 0 1 0 89.3 39.8 8.1 0.0 0.9 . O;{) F E A A 89.3 39.8 0.2 0.4 F E Average Delay Intersection €9pacily Utilization Analysis Period (min) 3.4 82.3% 15 I€U Level of Service B 5/9/2005 Synchro 8 Report Page 1 TDI . . . C) () Hamline Ave and Hwy 96 2007 A.M. Peak Hour - Build Arden Hills Office Park Arden Hills, MN . / - " -f - -\.. "\ t ;+- '. J. ./ ~~ r 4"' '1~Q9rnDl~~~irn'if1~1\!Jm;f;f;f;fm!1;~ 4.0 4.0 4.0 Lane Configurations , ++ , t~'"t~I1\'~ l~~llfJ'. ?;~~]J;!J1""Q9;' t900',;f'1'!i:OO; Total Losttime ls) . 4.0 4.0 4.0 E:~li~'JJfifFi\ei(5~ .u';;?"~O!}' ,i:01l:!P') ,;~'Po Frt 1.00 1.00' 0.85 Fit I;l~Qlitliled i:;"; ,-; .~;J,:ii'Th;'"9.5I<, HIO ".11 ;00 Sa'td Flow (pr~t) , "17703539 1583 F~l'/tJ) I @~d :i:,!!ii;f;f.'!:ii,1;fi?1:!}5:; -11.90 1,00 Said. Flow (perm) 1770 3539 1583 Yofu.me. (~I1~)'!\'!i"ii;!' >.;f:!~Q!"820 , 280 . Peak-hour factor, PHI" ' .0.96. 0.96 0.96 A".""I ..(5"~J'''.' ,. ,.,.."U.fo,." . d"42nZ ..... .~Fit::9:~_ :XQ~i:?:;: 'L'::\5L3;?",,~\1;'1;;(: gi~;::i';:_c;;r,,-?'_..' Y"v"'; RTOR Reduction (vphf . 0.. 0 0 I:fjlie~I'(;\i;lI'[IT-[Q~ (vPrr;;:j;.!!JO;,<!54," 292 Turn Type Prot Perm l?fO~~I'lq;iPhasl\s.' '.-('ii!,.' ';1 ' 6 ,. Permitted Phases ." . Actu.at~dGreen, G{s)',;,Q:6-' Effective Green, g (s) 0.6 Adli.taied glC Ratio ' 0.01. Clearance Time (s) 4.0 Vehicle Extensiqn (s) 3.0 Lane Grp Cap (vph) 14 vfs Ratio Piot'... . . ' 0.Q1 vis RaHo Perm vl!;R~io .,.. Uniform Delay, d1 I"roQ,es$ion Factor Incremental Delay, d2 Delay.(s) Level of Service Approach Delay (s) Approach LOS 0.85 -Loa! . 1583 .1.00-,;,.. 1583 156 0.96 1.00 '. ..tk\!~'lli 'i~1lO 1817 1583 ?;fli!;f~;!i;:lf~ 1817 1583 . " 19 ?;.~o!!,-;29 0.96 0.96 0.96 o o o 20 ,.-......L..."._.,._."..".._.. :r',%i::2CMli~11'i!filt,t Perm 6 2 46.4 46.4 5.4 5.4 48.4 48.4 6.4 6.4 6.4 0.65 0.65 0.09 0.09 6.0 6.0 5.0 5.0 5.0 3.0 3.0 3.0 3.0 3.0.'. 2284 1022 143 145 135 0.35 0.03 CO,03 3 20.5 22.5 0.;l0 6.0 ;l.0 1062 c0.24 26.5 26.5 0.35 4.0 3.0 1213 cO.32 22.5 0.30. 6.0 3.0 475 3.6 3.6 4.0 3.0 .3.0. 87 76 . 0.18 0.61 22.5 1,00. 5.8 28.4 C 0.01 0.01 0.90 0.55 0.0.1 0.31 0.33 0.10 23.0 7.3 4.8 32.2 32.3 31.6 1.00 1.00 1.00 1.00 1.00 1.00 9.4 0.9 0.0 1.3 1.3 0.3 32.5 8.2 4.8 33.5 33.6 32.0 C A A C C C 19.4 32,6 B C 0.00 0.23. 0.01 34.4 34.0 1..00 1,00 1.4 0.1 35.7 34.1 D C 0.:80 24.2 1.00 6.5 30.7 C 31.0 C ..0..71 37.1 1.00. . 100.1 137.2 I" _~~Jllimtr(~_1lIinL~~~ilE1l1ii~~~~__ HCM Average Control Delay 24.0 HCM Level of Service C 1--lCM\(plumeloCapaC:ityratio M6 Actuated Cycle Length (s) 75.0 Sum of lost time (s) 16.0 InterEiectioncapaqityUlilizaHon 71.8% ICU Level of Service C Analysis Period (min) 15 G CrijicalLaneGroup . 5/9/2005 Synchro 6 Report Page 1 TDI C) ~-' Hamline Ave & Karth Lake Cr 2007 A.M. Peak Hour - Build Arden Hills Office Park Arden Hills, MN -...f"- ,...., t,.. _E__"1\_.~_"''''''''''-''Tfj!j,..''T'H.IlfIl!>J!ijll2i!'"__~ iU~f~~~Jf~r!~_ Lane Configurations 4+ 4+ 'i 1+ 41+ !!jJ~iI?k1liJ),rli!ih~i!it~j " , SlOp Stop Free,\Fre\'l Grade 0% 0% 0% 0% o 3010 0 to 60210 10,10"12"10 0.87 0,87 0.87 0.87 0.87 0.87 0.87 0.87 0.87 0.87 o 34 11 0 11 69 /- \. ~ ../ . f:!d.\lrllij",~~;(,yPlJ.)j Pedestrians ~~~'ro~ijj;~it); i.:': Walking Speed litis) ~r$;~nft~~~a.ge--;ij j , Right turn flare (veh) l\@1-l~i!-l)fWl.;:Cif3,. . ' Median storage veh) U""'trepffi*$J ~?"l:'tt) j ,. ..~ ..., ,Jfll'!il. ,\ pX, platoon unblocked vc;,~!,\fI,~!ilB.,yoJu'ge., 1908 1908 764 1172 1937 241 1529 vC 1, stage 1 conf vol ve"'islel\e:.2:"cOlif vol ,.-.'\J7iic-.,,, ;d!:;t,'."",-."_"""",,,.-,)... ...... vCu, unblocked vol tct;;~lhgle.(s) J ," tC, 2 stage (s) tF(s) " 3.5 4.0 3.3 3.5 4.0 3.3 2.2 2.2 1'0 queue free % 35 100 90 90 100 98 84 99 CM capaCity (veh/h) 56 346 116 54 753 432 1309 ~1l_~~!IlI!IlllllSl:t~,1\lW.~B:~.""i?;;~~::l;:i'~_I1Ilif;,;.~ \/olumeTotal 57 23 69 253 741 799 Volume Left 23 11 69 0 11 0 Volume Right 34 11 0 11 0 69 cSH 77 201 432 1700 1309 1700 Volymeto Capadty 0.74 0.11 0.16 0.15 0.01 0.47 Queue Length 95th (It) 89 10 14 0 1 0 Centlioi'Delay (s) 131.9 25.3 14.9 0.0 0.2 0.0 Lane LOS F DBA Appmach Delay (s) 131.9 25.3 3.2 0.1 Approach LOS F D 23 60 0.87 69 None None 1908 1908 7.5 6.5 764 1172 1937 6.9 7.5 6.5 247 1529 6,9 4.1 253 4.1 . iCU Levelo! Service B Analysis Period 5/9/2005 Synchro 6 Report Page 1 . TDI . . . Hwy 96 and Site Driveway 2007 A.M. Peak Hour - Build Arden Hills Office Park Arden Hills, MN - ~ .f -""\ ". .'Jral!!!lll.'l\1i!14wlil!~iHl11lil~~ili-~lli~~Ji~_~~_-'I_ ~~....~J4ilif"",300~~f7ilV'~~~~...~..dlt..~ LaneContigurations tt." . ,tt ." Sign Control Free' 'EJeestOp Grade 0% 0% 0% \tolume (ven/h) 1110 60 0 !1B"OO' 0 Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 0.92 Hourly flow rate (vph) 1207 65 01'r13 Pedestrians Lane Width (It) Walking Speed (IUs) PercentBtockage Right turn flare (veh) Median type Median storage veh) l)ps\reamsignal (It) pX, platoon unblocked vC,conflicting volume vC1, stage 1 cont vol vC2, stage 2 cont vol vCu, unblocked vol tC, single (s) tC. 2 stage (s) tF (s) 22 3.5 3.3 pO queue free % 100 100 100 cM capacity (venlh) 542 49 442 i'<r..--__<5lI$,."..''''~,iijj,__'''Jiillilin.'~" '1!'''W.!l!I:i!i!li:rylfi_,','_,' ~DW".i\1""Wi!!!!l!!j!\0_____ilI'~rIrr"ll_ ~"~l~~t~~mlliriMg_~ltfM~;-.~,,:~~_ Volume Total 603 603 65 707 707 0 Volume Lelt 0 0 0 0 0 0 Volume Right 0 06,5 0 0 cSH 1700 1700 1700 1700 1700 1700 Volume to Capacity 0.35 0.35 0.04 OA2 OA2 0.00 Queue Length 95th (It) 0 0 0 0 0 0 COntrol Delay (s) 0.0 0.0 0.0 0.0 0.0 0.0 Lane LOS A Approa<;h Delay (s) 0.0 0.0 0.0 Approach LOS A None 1086 1272 0.79 1913 603 1272 4.1 1890 6.8 603 6.9 tntersection Capacity Utilization Analysis Period (min) leu Level ot Service 39.3% 15 A 519/2005 Synchro 6 Report Page 1 TDI .'<."", (~) Hamline Ave and Hwy 96 2007 P.M. Peak Hour - Build Arden Hills Office Park Arden Hills, MN . ~ .; - " .f -- '- "'\ t t' _" '1~_fi%_"m____lfilimi_"'_;_".'_il1lmillrJill>____ J.Yl1aJ]f.;5?ft."Jkil,~fibm_~l~~gla~~1R_ Lane Configurations"! HH r"!"!tt r "! 4'r, ..<t. <. r Ideal Flow (vphpl) 19!1Q' '19"()"0":19Qj)':190!l'190(l,1900 1900 1900 1 900 190Q:1'911Qi::i1g~"iJ Total Lost time (s) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Lane Uti!. Factor 1,Q(l' 0.9$: 1000 0.97 0.9$ 1000 0.95 0.95 l.d(l1',Qj)i:'1L.od Frt 1.00 1.00 0.85 1.00 1.00 0.85 1.00 1.00 0.85 1.00 0.85 Fit Protected 1.00 1.00 0.95 0,96 1.00 Satd. Flow (prot) 1770 3539 1583 3433 3539 1583 1681 1691 1583 Fit Permitted OISS 1.001.00 0.95 1.00 1.00 0.95 0.96 1:00 Satd. Flow (perm) 1770 3539 1583 3433 3539 1583 1681 1691 1583 Volume (vph) ZO' .1170 110 210 112.0 10 280 10 760 Peak-hour factor, PHF 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 Adj. Flow (vph) 1143 10 286 10 776 RTOR Reduction (vph) 0 0 0 0 0 6 0 0 98 Lane GrClup Flow (yph)ZO'1 1194 112 214 1143 4 144 152 678 Tum Type Prot Perm Prot Perm Split Perm Split protected Phases '5 2 4 4 Permitted Phases 6 2 Actuated Green, G (s) 1.8. 36.4 36.4 810 42.6 42.6 Effective Green, g (s) 1.8 38.4 38.4 8.0 44.6 44.6 Actuated glC Ratio 0.0-20;32 032 0.07 0.37 0.37 Clearance Time (s) 4.0 6.0 6.0 4.0 6.0 6.0 Vehicle Extension (s) 3,0 3.0 3.0 3.0 3.0 3.0 Lane Grp Cap (vph) 27 1132 507 229 1315 588 vis Ratio Prot 0.01 cO.M CO.06 032 vis Ratio Perm 0.07 vlc Ratio 0.74 1.05 0.22 0.93 Uniform Delay, d1 58.9 40.8 29.9 55.7 Progression Factor 1.00 1,00 1.00 1.00 Incremental Delay. d2 70.7 42.4 1.0 41.4 Delay (s) 129.6 83.2 30.9 97.1 Level of Service F F C F Approach Delay (s) 79.5 Approach LOS E 0.87 35.0 1.00 8.0 43.0 D 51.3 D 0.00 0.01 23.7 1.00 0.0 23.8 C 53.0 54.0 0.45 5.0 3.0 756 0.09 0.19 19.9 1.00 0.1 20.0 B 53.0 54.0 0.45 5.0 3.0 761 0.09 0.20 19.9 1.00 0.1 20.1 C 44.8 D 4 53.0 54.0 0.45 5.0 3.0 712 c0.43 0.95 31.7 1.00 22.5 54.2 D '. ~ 1803 1583 0.97 . ,,00 1803 1583 19',:.10 0.98 0.98 10 o Perm 3.6 3.6 3.6 0.03 4.0 3.0 47 . 20 0.98 20 o 0 o. 30: 4.0 3.0 54 cO.02 0.56 57.4 1.00. 11.8 69.2 E 66.0 E 0.00 0.01 56.5 1.00 0.1 56.5 E HCM to Capacity rallo Actuated Cycle Length (s) Intersection Capacity Utilization Analysis Period (min) c Critical Lane Group Sum of lost time (s) ICU Level of Service 16.0 F 5/9/2005 . TDI Synchro 6 Report Page 1 ~ . . . r'.') \ . ......' ",,^ ) ..' Hamline Ave and Karth Lake Cr 2007 P.M. Peak Hour - Build Arden Hills Office Park Arden Hills, MN ..Jo_~ -('"-,-",,\ t ~\.~./ ~1!!lIIIl.!I1;-~ Lane Configurations 4- 4- "i t> oft> Sigricci...!fol; "..SlplD "top "ilfe'e- ';:;:/ L;:':"fire-e-~iffi:~'{{m Grade 0% 0% 0% 0% 10 0 0.87 0.87 11 0 Factor Hourly f1,,-w rate (vph) . Pedestrians 46 .:.69 o None pX, platoon vC, coriflictlngv6lume. 16.15 1615 184 1471 1615 1132 vCl, stage 1 conf vol vC2, stagll 2. conf vol vCu, unblocked vol tC, single.(s) tC, 2 stage (s) tF (s) pO queue free % cM capacity (vehlh) ~_~~~I'i'~;;!~~.t;~i!IlIIl_Il@_~ Volume Total 115 23 46 1138 190 190 Volume Left 69 11 46 0 11 0 Volume Ri9ht 46 0 11 0 11 cSH 99 114 1187 1700 610 1700 Volume to Capacity 1.16 0.20 0.04 0.67 0.02 0.11 Queue Length 95th (ft) 191 18 3 0 1 0 Control Delay (s) 221.2 44.5 8.2 0.0 0.9 Lane LOS F E A A Approach Delay (s) 221.2 44.5 0.3 0.4 Approach LOS F E 1615 1615 1615 1132 6.5 6.S 368 4,1 184 1471 6.9 7.5 3.5 o 62 3.3 S4 197 2.2 98 610 4.0 100 97 4.0 100 97 2.2 96 1187 3.3 94 827 3.5 86 80 Average Delay Intersection C",pacity Utiliz"'tion Analysis Period (mln) 15.9 66.6% 15 ICU Level of Service C 5/912005 Synchro 6 Report Page 1 TDI . .' Hwy 96 and Site Driveway 2007 P.M. Peak Hour - Build Arden Hills Office Park Arden Hills, MN . -.... .-....... ~ l!F,.ali_i'^'il1:1011;JJ21i_i:I1!)$;'."''''__1i;'I'l&l$i.''-'.'''_",tu,.-lilIIII1l____ ~~jsfiL~~~1!l\[!iJJJJ~~. Lane Configurations tt." tt ." SIgn Gontrol Free Free Stop Grade 0% 0% 0% VOlume (veh/h) 1260 10 0 1410 0 Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 l:!our]y;flow rate (vph) 1370 11 0 1533 0 Pedestrians Laj1e-Width (It) Walking Speed (ftIs) Percent Blockage Right turn flare (veh) M~ian iipe Median storage veh} l.!\:lS,tream signal (ft) pX, platoon unblocked vC{conflicting volume vCl, stage 1 conf vol vC2; stage 2 conf vol vCu, unblocked vol te, single (s) te, 2 stage (s) tF (s) pO queue free % cM capacity (veh/h) 40 0.92 43 None. 1086 1380 0.69 2136 685 1380 4.1 2196 6.8 685 6.9 2.2 100 492 3.5 100 26 3.3 89 391 . __.Illfl~"'0"""""BI'Y.,*'_j=-I'I""'lBllil!l_l:fi",j'''0"",R~!tt_l!i@iill__~~-'''_'''_t!!lltI"'!Il ~haX~ftfrrj!$~m:\~m~0iJFtlllffi~lm&m~~,~m1L~~~~~L1flill%&~,~~ Volume Total 685 685 11 766 766 43' ' Volume Left 0 0 0 0 0 0 VQlurneRight 0 0 11 0 0 43 cSH 1700 1700 1700 1700 1700 391 Volume to Capacity 0.40 0.40 0,01 0.45 0.45 0.11 Queue Length 95th (ft) 0 0 0 0 0 9 Controll)elay(s) 0.0 0.0 0.0 0.0 0.0 15.4 Lane LOS C Approach I)elay(s) 0.0 0.0 15.4 Approach LOS C Intersection Capacity Utilization Analysis Period (min) 0.2 44.8% 15 ICU Level of Service A 5/9/2005 Synchro 6 Report Page 1 . 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'- E -11>...... . 7'i.[\J tli:1 8(l)-{ wZ ell u,\J1 Zm 11 \f1\J1 ~ l> &w !:; r {), 1I~ l> ~ -I G m ',! , , -I\\- (J) -I m 11 r l> Z /"~''\ ;, j '" s () 11 S l> ~ o m Z Ir--I i I'~_ U7 ~ r '? r I~ ~ 7\ A:...,~'W"Oi .~_~ ;.8QO "}.,,s'''''J(OI .~,~ ~-"'-L-J Irlo.- 'r~<?~% ~:.o"o.-)i(.' ''i~ Il'~'" ~;.:r.,;; (or 'l~ /i'''~o ~- , 10.00 11.>.\ , \~,I .'~ n ":'1! t .............. ~~!~ ~ "~;': ~ ~~~. .... .. i"f91d"-;;ct:",,.. <' ~ ~. 0~':,:':' {' ; . ':> ;." ~:~, ':. '-'~,i, <~ ",. '..rL:::'" .,:",,"": :-:.~!;f.'l' . . . Planning Commission Meeting June 1,2005 Attachment 4b - 5 . . . H'. SPECIAL REQUIREMENTS FOR THE NEIGHBORHOOD BUSINESS (NBl DISTRICT. L Procedure. The application and the adnulllstrative and reVIew procedure established in Section 8, Special Use Pennits and in Appendix A, Procedural Manual, shi.lll be follo'.\-ed for all development thal mvo!ves new building construction, modification of a budding's cxtcnor or I1lodlficatlon of the site. Special Use Permits are no-t required for permitted uses tbat occup}.' approved buildings that do not require exterior budding modification or site modification. This provision is subject to any modifications or additions set forth in this Section. The prescnbcd procedure may be modified by the Clt}. to allo\1/ planning Oexibility and to encourage cooperative dialogue between the applicant and the City. 2. Special Regulations/or Permitted Uses in tile NB District. Pelllllrted uses are allo\ved as specifIed in the Land Use Chart, Section 5, E, for the NB District. However, this ordinance specifies additional requirements for Clinics; financial Institutions & Service; and Retail Sales & Service_ These uses can, if unrestricted, place unacceptable levels oftraffie on these sites and streets that would negatively impact adjacent residential uses outside the neighborhood business district 3. Clinics shall not exceed 3,000 gross square feel. b. Financia/lnstitutions & Service shall not exceed 5,000 gross. square feet, nor include a drive thru facility, nor include an outdoor or detached automated kiosk. c. Retail Sales & Service shall not exceed 3,000 gross square feel. These uses shall only include: antiques, art and school supphes~ bakeries, bicycles (not motonzed), books, stationery, candy, camera and photographic supplies, carpets and rugs, china and glassware, clothing and costume rental, convenience store, custom dressmaking, drugs, dry goods, florlst, garden supplies (year-round operation only), gifts, grocery, hardware, hats, hobby shops, household appliance repair, interior decorating (no retail furniture sales), jewelry, locksmith shops, musical instruments, paint and wallpaper, shoes, sporting goods, tobacco, toys, and wearing apparel, and similar type uses. Automobile rdated husiness, liquor stores., and restaurants, exceeding 40 percent in gross liquor receipts of the total food and liqUOT receipts, would not be allowed in the Neighborhood Business District 3. Special Regulations for Special Uses ill the NB District. SpeCial Uses 3rc allO\ved as specified in the Land Use Chait, Section 5, E, for the NB District. However, thlS ordinance specifies additional requirements for restaurants and multiple family and two-family d'.vellmgs units. These uses can, if unrestricted, place unacceptable levels of traffic on these sItes and streets that would negatively impact adjacent residential us.es olltside the neighborhood business district_ a. Restaurants shall not exceed 3,000 gross square feet Extcflor seating will be considered based 011 its impact on adjacent residcntialLL')es outside the neighborhood business district. b. Dwelling Umts shall be located within a mixed use development including non-residential structures. 4. District Requirements: (The district requirements J[) Section 5.F. for the NB Distnct will apply). To further accomplish the stated purpose of the NB Districl, developers arc encomaged to plan their sites in the spirit of the purpose and intent of the PlaIUled Unit Development provision in Section 5_ L. At the time of submittal for the Special Use Permit and Site Plan Review, the applicant shall identify modifications to the standard zoning requirements otherwise applicable to the site and the reasons \vhy the modifications would be in the public interest and would be consistent \vith the purpose of the district. The applicant shall demonstrate to tbe satisfaction of the City that the proposed uses, lot sizes, height, use mix, location and relationship with other existing and proposcd uscs arc compatible and complementary both intemally and with adjacent uses, and meet the intent of the City as expressed III the NB District purpose and the above criteria for allowable Hses_ 5. Building Exteriors, Site Features and Site Development. ^ccomplishing the stated purpose of the NB District requires particular concern [or the design of buildings, site features (such as landscapillg, lighting, and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to existing buildings, site fealures and site design on adjoining Sites in the district. The City Council '.vill make the fjnal determinatlOn on the compatibility and consisteHcy with this provision. a. Landscaping for the site shall comply With Appendix A of the Zonmg Ordinance. In addition to Appendix A landscaping shall be provided at tbe rate of three caliper inches per 40 feet of public street frontage. 5.9 h. HllJJ;~r yards 30 feel in \vidth shall he provide adjacent to aU rcsiderui:al uses outside the neighborhood business district. The buffer yard shall be landscaped with a combmation of evergreen trees (six-tool- high mlllimum) and deciduous tTces (thrce-inch caliper minimum) such that the use is effectively screcned from the adjacellt rcsidLllces. The buffer yard landscaping shall nor be included into the minimum landscapmg . calculation (Section A, 5, 3) lhJ!/rs of Operation shall be prohibited bet\vcen the hours of It :00 p.m. to 6:00 3.m. All deliveries and loachng shall be done during normal hours of operation. Sloped Roof') shall be utilized on all principal and accessory stmctures. Roofing materials and design shail be consistent \vith those found in the adjacent residential nelghborhoods Olltside the neighborhood business district. Exterior A/arenals shall include only face brick, stone, glass, or natural wood products. All walls shaH be treated \I,.ith the same exterior materials. Lighting shall adhere to the requirements of See lion 6, E, 3, of the Zoning Ordinance. Lighling shall not be pennitted to wash the building, except for accent lighting to delineatc the main enrryway into the building_ Security and parking lot lighting shall be on pedestals not to exceed 14 feet in height. Trash shall be fully screened in a masonry enclosure or shall be stored within the pnncipal structure. Vending Machines shall be located on the interior of the principal structure. Bicycle Racks shall be provided in an area that is convenient to the main entryway into the building. Sidewalks shall be provided adjacent to all public rights-of-way. Gateways, where applicable, should be incorporated into the layout of the site. The 1985 Parkway System Feasibility Study and the Comprehensive Plan provide additional guidance on the incorporation of gateways. c. d. c. f g h. L J k. L SPECIAL REQUIREMENTS FOR THE B-3 SERVICE BUSINESS DISTRICT. I. Procedure. The application and the adminIstrative and review procedure established in SectIon 8, Special Use Permits and in Appendix A, Procedural Manual, shall be followed for all development that involves new building construction, modification of a building's exterior or modification of the site. Special use permits are not reqUlrcd for permItted uses that occupy approved buildings that do not require exterior building modification or site modification. This provision is subject to any modifications or additions set forth in this Section The prescrIbed procedure may be modified by the City to allO\\-' planning flexibility and to encourage cooperative dialogue between the applicant and the City. ) . 2. Permitted Uses. Permitted uses are allowed as specified in the Land Use Chart, Section 5, E, for the B-3 District. 3. Uses Allowed hy Special Use Permit. a. The above permitted uses, if consttllction of a new building, modification of a building's exterior, or modification of the site is involved. b. Uses allo\',-'ed by Special Use Penuit as specified on the Land Use Chart, Sect tOll 5, E, for the B-3 District 4. Spedal Regulationsfor Drive-In Businesses and Fast Food Restaurants in the B-3 District. Section 6.D of dus zoning ordinance, specifics additional requirements for drive-in businesses, fast food restaurants and automobile service stations. This paragraph (4) is a provision whereby the proximity requirement of 1,320 feet between drive-in bUSInesses or fast food restaurants may be \lv'aivcd irthe [ollowmg conditions are met: h. ( \ c j I d. a_ The operation consists of one or morc drive-In businesses or fas! food restaurants and is an integral part of a building containing one or more other allowed uses, or the operation is part of an architecturally unified "food court" or "drive-in service court" complex containing two or more restaurants, fast food restaurants or drive-in businesses_ Shared access drives and shared parking are utilized by all such restaurants, fast ((lOJ restaurants or drive- in husinesses in said building or complex. Only one "food court" Of "drive-in business court" or buildmg containing fast food restaurants or drive-in businesses will be allowed in addition to one freestanding fasl food restaurant. . The arclutecture and the site, grading, circulation, landscaping, screening ,lnd signage plans shall unify the appearance ami function oUhe complex or building. S-IO . . . Planning Comll1!ssion Meeting June 1, 200S Attachment 4b - 6 . . May 24, 2005 Plan Commission Members City of Arden Hills This relates to Planning Case 05-12, the Office Park proposed to be on the former city hall and maintenance facility site, 1440-1450 Highway 96, and is further to our communication about it dated April 23,2005, based now on the official proposal to come before you on June I rather than on the preliminary one discussed at the neighborhood meeting April 19. Arden Hills North Homes Association (AHNHA) represents the 140 townhomes situated directly south of and adjacent to the proposed development. Our residents and Board of Directors are not opposed to an office park on the site if it is consistent in both letter and spirit with the applicable NB zoning. However, we continue to have serious reservations about the proposal, notwithstanding minor modifications of, and the provision of additional details beyond those in, the preliminary proposal. Accordingly, we are listing those reservations at this time based on the revised proposal as we now know it, and will augment them orally at the hearing on June 1. In addition, many of our 140 resident families may wish to comment independently in writing or verbally at the hearing, along with others residing on Arden View Court (Townhouse Villages of Arden Hills Association) and on Keithson Drive, as well as the management of Children's World. Access. I) Of the two accesses to the subject property, the one off Hamline Avenue is of the most concern. Traffic entering or leaving from or to the north and entering from the south must cross two lanes of traffic already congested at times. Congestion is due to increase anyway over the next several years because of a major increase in employment at Guidant, with even more in future years due to development of the TCAAP property. Exiting to the south even now frequently requires breaking into a solid line of traffic, We already experience this a short distance further south at Arden View Drive, but the difficulty would be exacerbated by proximity to the Highway 96 intersection. 2) We have read the traffic study and note the tentative nature of its conclusions, including its recommendation that 50-foot radius turns be provided on both sides of the entrance onto Hamline which are not shown on the plat, and for which there may not be room, even if an existing utility pole can be moved. 3) The easement from Hamline Avenue is on a hillside. Locating a driveway on it will necessitate grading and retaining walls above and below it, not shown on the plat. How about drainage, and protection of residents (including children) from falling? We see no detail in the plat that answers to this. 4) The apparent main entrance to the property directly off Highway 96 is available only eastbound, necessitating westbound traffic to U-turn at the Keitbson Drive intersection. The traffic study was equivocal about tbis, stating "it is believed that the U-turn can be made safely," and that "County staffwill ban U-turns at the intersection if a problem arises." Drainage. 5) With several acres now in grass or bush to be covered by impervious buildings and parking or driveway surfaces, we request professional confirmation of exactly which elements of the property constitute the claimed "40.3% open space," The amount of true green space seems extremely limited except in two spots, but could be increased if the number of units were to be decreased to, say, 24 rather than 30, Proximity. 6) The whole project is immediately adjacent to a residential area, especially the two 5- unit buildings along the south border (Lots 4-8 and 15-19). The setback there has been increased . . . . . . t~ the 30 feet required by NB zoning (from a previously inadequate and noncompliant 20 feet) and the ordinance requires specific landscape provisions in that buffer yard that are IlQ1 to be included into the minimum landscaping calculation for the project as a whole. The 3-unit building along the west border (Lots 1-3 )squeezes the asphalt trail between its rear wall and the rear lines of the Keithson Drive lots, and will require the removal of most of the existing large trees, even though a few have been identified to remain. Lighting. 7) In the revised proposal, parking lot lighting pedestals have been reduced to the 14 feet maximum allowed by NB zoning. However, the one of these closest to Lot 20 is also the closest to residences at 1389 and 1390 Arden View Drive, is not needed for adequate illumination, and should be eliminated along with tbe southernmost three parking stalls there. This would still leave a total of 303 parking stalls, four more than the target number of299. Appearance from Highway 96. 8) The 30-foot buffer yard behind Lots 1-8 and 15-19, even if planted according to NB zoning requirements, will require some time to contribute to the present wooded background appearance, which will thus result entirely from trees on AHNHA common land. The isometric view of the PUD with the proposal documents represents an artist's future concept, with trees that will not effectively be there for years, and shows no signage or parking lot lighting. Sign age. 9) While the requested area of the entrance sign on Highway 96 has been reduced from 200 to 120 square feet, double the 60 sq. ft. allowed in the NB district. Similarly, the unit wall signs shown on the front elevation are a lighted 30 sq. ft. with an "optional" additional overhead sign on each unit that appears to be about 2' x 10' or at least 20 square fee, a total of 900-1,500 square feet of unit signage. In contrast with this, the wall signs in a very similar project in Lakeville by Royal Oaks Realty appears to be about 6 square feet and look quite attractive (see photos included). Cub Foods on Lexington was restricted to 100 square feet. If you can allow the main sign to be double the NB maximum, you can also hold the individual signs to less than the maximum, when they can't be seen from Highway 96 anyway. We take strong exc~ion to both the lighted 30 sq. ft and the "o~tionaf' 20 sq. ft unit wall signs Safety. 10) The pond in the NE comer behind the daycare center appears to be as much as II feet deep, with 2 and 3-story building heights showing along its south side, as well as along the east side of the e adjacent building, due to walkouts. The plan shows walkouts on both the 6- and the 5-unit buildings (Lots 20-25 and 26-30). How will the pond be fenced or otherwise protected from children? Also the nature of any fencing or other barrier or demarcation along the south border with Arden Hills North Homes Association or the east border with Children's World should be indicated. Occupancy. II) We request assurance in ~tinlj: from the city or the developer or both I) that only one office (with no retail) would be permitted per unit, whereas the walkouts might accommodate two businesses via lease, even if each unit had one owner, and 2) that no subsequent amendment to provide for any residential use would be requested or honored. Arden Hills North Homes Association Original signed by the following Board members: Da\~d J. Ehresman, President Jmnes J. Pinckney, Board member Sharon Redman, Vice President George Redman, Board member Shannon Baker, Secretary Robert Anderson, Board member Carl M. Westby, Jr., Treasurer Hank Snyder, Board member Elwood F. Caldwell, Board member e . . May 24, 2005 Plan Commission Members City of Arden Hills This relates to Planning Case 05- J 2, the Office Park proposed to be on the former city hall and maintenance facility site, 1440- I 450 Highway 96, and is further to our communication about it dated April 23,2005, based now on the official proposal to come before you on June I rather than on the preliminary one discussed at the neighborhood meeting April J 9. Arden Hills North Homes Association (AHNHA) represents the 140 townhomes situated directly south of and adjacent to the proposed development. Our residents and Board of Directors are not opposed to an office park on the site if it is consistent in both letter and spirit with the applicable NB zoning. However, we contitule to have serious reservations about the proposal, notwithstanding minor modifications of, and the provision of additional details beyond those in, the preliminary proposal. Accordingly, we are listing those reservations at this time based on the revised proposal as we now know it, and will augment them orally at the hearing on June I. In addition, many of our 140 resident families may wish to conunent independently in writing or vernally at the hearing, along with others residing on Arden View Court (Townhouse Villages of Arden Hills Association) and on Keithson Drive, as well as the management of Children's World. Access. 1) Of the two accesses to the subject property, the one offHamline Avenue is of the most concern. Traffic entering or leaving from or to tbe north and entering from the south must cross two lanes of traffic already congested at times. Congestion is due to increase anyway over the next several years because of a major increase in employment at Guidant, with even more in future years due to development of the TCAAP property. Exiting to the south even now frequently requires breaking into a solid line of traffic. We already experience this a short distance further south at Arden View Drive, but the difficulty would be exacerbated by proximity to the Highway % intersection. 2) We have read the traffic study and note the tentative nature of its conclusions, including its reconunendation that 50-foot radius turns be provided on both sides of the entrance onto Hamline which are not shown on the plat, and for which there may not be room, even if an existing utility pole can be moved. 3) The easement from Hamline Avenue is on a hillside. Locating a driveway on it will necessitate grading and retaining walls above and below it, not shown on the plat. How about drainage, and protection of residents (including children) from falling? We see no detail in the plat that answers to this. 4) The apparent main entrance to the property directly off Highway 96 is available only eastbound, necessitating westbound traffic to U-turn at the Keithson Drive intersection. The traffic study was equivocal about this, stating "it is believed that the U-turn can be made safely," and that "County staff will ban U-turns at the intersection if a problem arises." Drainage. 5) With several acres now in grass or bush to be covered by impervious buildings and parking or driveway surfaces, we request professional confirmation of exactly which elements of the property constitute the claimed "40.3% open space" The amount of true green space seems extremely limited except in two spots, but could be increased if the number of units were to be decreased to, say, 24 rather than 30. Proximity, 6) The whole project is immediately adjacent to a residential area, especially the two 5- unit buildings along the south border (Lots 4-8 and J 5-19). The setback there has been increased to the 30 feet required by NB zoning (from a previously inadequate and noncompliant 20 feet) and the ordinance requires specific landscape provisions in that buffer yard that are !!Q1 to be included into the minimum landscaping calculation for the project as a whole. The 3-unit building . along the west border (Lots 1-3)squeezes the asphalt trail between its rear wall and the rear lines of the Keithson Drive lots, and will require the removal of most of the existing large trees, even though a few have been identified to remain. Lighting. 7) In the revised proposal, parking lot lighting pedestals have been reduced to the 14 feet maximum allowed by NB zoning. However, the one of these closest to Lot 20 is also the closest to residences at 1389 and 1390 Arden View Drive, is not needed for adequate ilIwnination, and should be eliminated along with the southernmost three parking stalls there. This would still leave a total of 303 parking stalls, four more than the target number of 299. Appearance from Highway 96. 8) The 3D-foot buffer yard behind Lots 1-8 and 15-19, even if planted according to NB zoning requirements, will require some time to contribute to the present wooded background appearance, which will tlms result entirely from trees on AHNHA common land. The isometric view of the PUD with the proposal documents represents an artist's future concept, with trees that will not efrectively be there for years, and shows no signage or parking lot lighting. Signage. 9) While the requested area of the entrance sign on Highway 96 has been reduced from 200 to 120 square feet, double the 60 sq. ft. allowed in the NB district. Similarly, the unit wall signs shown on the front elevation are a lighted 30 sq. ft. with an "optional" additional overhead sign on each unit that appears to be about 2' x 10' or at least 20 square fee, a total of 900-1,500 square feet of unit signage. In contrast with this, the wall signs in a very similar project in Lakeville by Royal Oaks Realty appears to be about 6 square feet and look quite attractive (see photos included). Cub Foods on Lexington was restricted to 100 square feet. If you can allow the main sign to be double the NB maxinmm, you can also hold the individual signs to less than the maximum, when they can't be seen from Highway 96 anyway. We take strong exc~ion to both the lighted 30 sq. ft. and the "optionaY' 20 sq. ft .unit wall signs . Safety. 10) The pond in the NE comer behind the daycare center appears to be as much as II feet deep, with 2 and 3-story building heights showing along its south side, as well as along the east side of the e adjacent building, due to walkouts. The plan shows walkouts on both the 6- and the 5-unit buildings (Lots 20-25 and 26-30). How will the pond be fenced or otherwise protected from children? Also the nature of any fencing or other barrier or demarcation along the south border with Arden Hills North Homes Association or the east border with Children's World should be indicated. Occupancy. II ) We request assurance in writing from the city or the developer or both I) that only one office (with no retail) would be pennitted per unit, whereas the walkouts might accommodate two businesses via lease, even if each unit had one owner, and 2) that no subsequent amendment to provide for any residential use would be requested or honored. Arden Hills North Homes Association OrigilUJl signed by the following Board members: David J Ehresman, President James J. Pinckney, Board member Sharon Redman, Vice President George Redman, Board member Sharmon Baker, Secretary Robert Anderson, Board member Carl M. Westby, Jr., Treasurer Hank Snyder, Board member Elwood F. Caldwell, Board member . e . . . . Durand & Associates Property i\!\al1dgemenl, II1L May 18,2005 City of Arden Hills Peter Hellegers, City Planner 1245 Hwy 96 Arden Hills, MN 55112 Dear Mr. Hellegers: I am writing to you on behalf of the Board of Directors of the Arden Hills North Homes Association, a 140 unit townhome community in Arden Hills. The Board has asked me to inquire on Planning Case # 05-12, a PUD to allow 76,000 square feet of office space in the old City Hall and Public Works garage site. The South border of this site is the North border of the Association's property. The Board respectfully requests a copy of the survey you have completed along our common boundary. We are also requesting a copy ofthc PUD application. We want to be sure our boundary is respected and that we are allowed to share any concerns we have about the development. Please contact me at 651-379-3173 or via e-mail at iursino(aldurandandassoeiates.com so On behalf of the Arden Hills North Board of Directors. Sincerely, ?JsiA-- John A. Ursino Property Manager Durand & Associates Propcny Management lnc. ce; Board of Directors :,;;(~~.h:~-i_' ,'~., '.....~~; ,c~,~~."..,.;?'_ ""'],j:' ~;,:' -~ I<:ul. ,\\\, C'-:,()iJ<-'O_)'l . ~,1\_ L l-;'iO---iI1;] 'eI ('<,_'Yl' Page 10f2 Hellegers, Peter From; Sent; To; Cc; WIEMANN9@aol.com Sunday, May 01. 200512:13 PM peter. hellegers@ci.arden-hills.mn.us Donna. wie man n@ci.minneapolis.mn.us . Subject: PC#05-12 Follow Up Flag: Follow up Flag Status; Completed Dear Peter, I reside at 1406 Arden View Drive which is directly south of the vacant Arden Hills public works building. My husband and I are 30 year residents of Arden Hills.__.a great community. I have read Ihe rr,aterials about the proposed PUD for 30 office condos and my husband attended the first meeting about this topic. I offer the following comments and request your response: 1. Currently there is considerable amount of vacant office and business space in the metro area. I realize that the proposed condo office will be ownership, however a) has there been a market study and, fi so. what does the market study say? b) will the City require Royal Oaks Realty to have presold a certain percentage of the space prior to sale of the property or will the development be completely speculative? c) what will be the size of each condo space? d) what will be the sale price per square foot of the condo space e) has the Ctiy received in the recent past inquires from business owners looking for space in Arden Hills____getting back to the question of how likely will the spaces be sold? . 2. I strongly encourage that the City hold the developer to its maximum height for parking light poles. I am assuming that the lighting will be on at night and would like to know how the lights will impact the residential area to the south to the extent it can be determined at this time. 3. Who will be the property management company for the office condos? 4. Is there a possibility that the # of condo units could be reduced? If a reduced # of condos were developed, e.g 24 condo units, what are the repercussions e.g would the project still be a go, would the numbers work, and so forth. 5. Was the property in quesiton RFP'd? What is the background leading up to the City considering a propoeral from Royal Oaks Realty? 6. Right now there are some dead and dying trees on the CtlY property north of the property line between my home and the former public works maintenace garage. I know they will be removed and want to encourage City staff to really push for plenty of trees to be planted along the south side of the the developn.,ent to insure the best buffer possible. 7. I suggest that the City require the developer to put money in the development budget for insuring satisfaction of the projject development. For example, if there turns out to be a huge problem with the trees or landscaping serving as a buffer, that the developer has money available to work out the problems. Or if there is a problwem wityh drainage and the developer needs to remedy I am certain there are other examples. but this is the only one I can think of at this time. Thank you. . Sincerely, 5/27/2005 Page 2 of2 Donna Wiemann . 1406 Arden View Drive Arden Hills, MN 55112 612-673-5257 651-636-5499 wiemann9@aol.com donna. wieman n@ci.minneapolis.rnn.us . . 5/27/2005 . April 23, 2005 Plan Commission Membcrs City of Arden Hills This relates to Planning Case 05-12, the Office Park proposed to be on the former city hall and maintenance facility site, 1440-1450 Highway 96. Arden Hills North Homes Association (AHNJlA) represents the 140-unit townhomes situated directly south of and adjacent to the proposed development. Our residents and Board of Dircctors are not opposed to an office park on the sitc ifit is consistent in both letter and spirit with the applicable NB zoning. However, we have serious reservations about the initial proposal as discussed at the neighborhood informational meeting on April 19, and understand that it will be substantially modified prior to prescntation at a hearing on June I. . Accordingly, we arc listing those reservations at this time based on the initial proposal as we now know it. Wc understand that a modified proposal would be available for our inspection in mid May prior to your meeting on June I, and are planning to present further comments to you then. In addition, many of our 140 resident families may wish to comment indcpcndently in writing or verbally at the meeting, along with others residing on Arden View Court (Townhouse Villages of Arden Jlills Association) and on Keithson Drive, as well as the management of Children's World. Among other steps taken to assess the probable impact of the proposed office p::rk, we have toured and photographed a similar development by Royal Oak Realty in Lakeville having similar building likely using the same or very similar plans. 1} Of.thet\'<0 the_pr9pe~Y{),n:.Hj_gh\~r:lY ,Of., Avenue is of the most conccm. Traffic entering or leaving from or to the north must cross two lanes of traffic already congested at times; the same applies to entering from the south, while exiting to the soutb much of the time requires breaking into a line of traffic. We already experience this a short distance further south at Arden View Drive, but the proposed new entrance/exit will be worse due to its proximity to the Hamline-96 interscction. The County traffic engineer must be consulted and permits issued for such an entrance or exit. 2) The casement from Hamline A venuc is on a hillside. If a driveway is located in it, how would the area above and below it be graded or retained to prevent erosion? Where will tbe drainage go? And will thc edges of the retaining wall or grade be protectcd by railings or a fcnce to protect residents (including children from the adjacent daycare facility) from falling? . 3) The apparent "main" entrance to thc propcrty directly off Highway 96 is a':ailablc only eastbound, neccssitating westbound traffic to V-turn at the Kcithson Drive } intersection, which Keithson Drive residents find objectionable, apart fi-om any interfcrence with other eastbound traffic that may result. Again, a County permit will be required. . 4) With several acres now in grass or bush to be covered by impervious buildings and parking or driveway surfaces, where will the increased runoff go? The extremely limited amount of green space except in two spots could be increased if the number of units were to be decrcased to, say, 24 rather than 30. 5) The whole project is immediately adjacent to a residential area, especially the two 5-unit buildings along the south border. The setback there appears to be 20 feet, whereas NB zoning requires "Buffer yards 30 feet in width [to] be provided adjacent to all residential uses outside the neighborhood busincss district," with specific landscape provisions that are not to be included into the minimum landscaping caIcu lation for the project as a whole. Moreover, thc 3-unit building along the west border squer;zes the asphalt trail between its rear wall and the rcar lines ofthc Keith son Drive lots, and would require the removal of the few large trees that remain on the property from its former use. 6) Where parking lot lighting on the Lakevillc proj cct is on poles that appear to be 25 feet high, Arden Hills NB zoning requires pedestals not to excced 14 feet high. This is especially important adjacent to residences on the west and south sides. 7) Where the rcquired 30-foot sctback might allow the retention of some existing large trecs along the south border, the initial proposal would apparently require the rcmoval of all natural vegetation, evcn if partially replaced later by nursery stock. Loss of all trees along the south border would leave a wooded background appearance from Highway 96, but it would result entirely from trees on AHNHA common land. . 8t()UL.e-::"tim._att}oftD_f'. an~-a of the entr:l!1CC height ab;;~~g;~~ll;r~f 15ft., \Vhereas the sign ordinance allows only 60 sq. ft. in the NB district. Similarly, thc unit signs shown on the front elevation are 20 sq. ft. versus 6 sq. ft. allowed on individual units in the NB zone. Signs of about this size on units in the LakeviUe project look OK. 9) The pond in the NE comer behind the daycare centcr appears to be at least several feet deep, with 2 and 3-story huilding heights showing along its south side, as well as along the west side of the adjacent building, due to walkouts. Thc initial plan shows walkouts on both the 6- and the 5-unit buildings there, although it was claimed at the neighborhood meeting that there would be less. How will thc pond be fenced or otherwise protected? 10) We request assurance in writing that 1) only one office would be pemlitted per unit (whereas the walkouts might pennit two via lcase, cvcn if each unit had one owner), and 2) that no subsequent amcndment to provide for any residential use would be requested or honored. . . . . II) The nature of any fencing or other barrier or demarcation along the south border with AHNHA or the east border with Childrcn's World should be indicated. Arden Ilills NOIih Homes Association Original signed by the following Board members: David J. Ehresman, President Sharon Redman, V ice President Shannon Baker, Secretary Carl M. Westby, Jr., Treasurer Elwood F. Caldwell, Board member Jamcs K. Pinckney, Board member George Redman, Board member Robert Andcrson, Board member . April 19. 2005 To Whom It May Concern: We are unable to attend the meeting tonight, but we do have definite problems with what we understand will be the entrance and exit plans for your development A road running south of the day care facility will go right past a number of Arden Hills North units. We feel strongly that all entrances and exits to your office complex should be from highway 96 and that both left and right hand turns to and from the omplex onto 96 should be provided for. The costs of road access from highway 96 should be borne by the developer. We feel strongly that your development should have nearly no impact upon the housing units nearest to it If a road south of the day care center going out to Hamline Ave. is deemed necessary for safety, it should be for emergency vehicle use only--but we hope such a road would not be needed. We would appreciate it if you would read this letter at your meeting. Sincerely, (~ \ t'"/ iA1, '- V ./ (llluf_~/ T~_____.. - , ~-<-~.--.J2.-1________ . k -- . Dan and Kathryn Kuehn 1362 Arden View Dr. Arden Hills, MN 55112 . ~iellegers. Peter From: Sent: To: Subject: Judith Strom [jstrom@superiorassociates.comj Tuesday, April 19, 20056:11 PM peter. hellegers@ci.arden-hills.mn.us Royal Oaks Realty Developmenl I would like to express my opposition to the development planned on the site of the former city hall, This is too large of a development for the site; it would add much traffic to an area that has more than enough. One cannot exit onto Hamline in the morning or during the evening rush hour. Also, this would destroy a wooded area that adds to the neighborhood. I believe Lhat this development, as currently plannedl would definitely hurt our property values and neighborhood and I urge the City ti reject it as it stands. Thanks Judith Strom 4476 Arden View Court Arden Hills 1 . . . . . . Page I of I Hellegers, Peter "'~--~'~~----~"_._------~-'-'.- From; JAMES HARTSOE [JRHARTSOE@MSN.COM] Sent; Tuesday. April 19, 200510:50 AM To; peter.hellegers@ci.arden-hills.mn.us Dear Peter, I have received information on the neighborhood meeting scheduled for this e\lening on Project PC#05-12, PUD & Plat. I am the president of the Townhouse Villages of Arden Hills Homes Association located on Arden View Court. Our board meets this evening and I canot attend the meeting. But I do want to raise some questions on the proposed plans. In looking at the preliminary plat and site plan of Arden Hills Office Park, it shows seven buildings and a lot of paved parking area. Will this not cause a lot of run-off water? It appears there is too much paved area. I also believe that 30 offices is too many for this small an area. You are going to cause problems for the Day Care center, with the additional traffic going in and out of the office park. There is already heavy traffic on Hamline Avenue. The people who seek to access Hamline Avenue from Arden View Drive have difficulty doing so between 7:30 and 8:30 a.m. and also again between 4:00 and 5:30 p.m. This will also be true of those who use the office park. Will this office park be used only during day time hours or will it have some offices used at night? Will it be a lighted parking area all night long? I believe the current proposal is going to create many more problems for the residents of this area, and for the city of Arden Hills. If you wish to proceed, then I believe it should be scaled back so that there are not more than 20 offices in this small area, and more natural space ( unpaved or wooded area) provided. James R. Hartsoe 4430 Arden View Court Arden Hills, MN 55112 651 639-9963 4119/2005 l ,. Pagelofl Hellegers, Peter From: Warren Pakulski [pakulski1809@comcast.net] Sent: Wednesday, April 13. 2005 8:11 AM To: peter.hellegers@ci.arden-hills.mn.us Subject: PC#05-12, PUD and Plat Royal Oaks Realty . Peter, sorry I have a conflict on April 19th, but will try to attend the May 5th Planning Commission Meeting on the above subject. My recommendation is a concern in seeing the parking lot and cars from 96 when this project is completed. Just drive south on 35E, between Highway 36 and Larpenter. On both sides of 35E are business parks which have the buildings in the back of the lot and the parking in front. Very big eye sore to see all that black-top, oil drip spots, and cars parked. I thought the modern trend was to put the buildings by the street and enclose the parking or put the cars in back? Look at the business village in Maple Grove, or the Senior Housing in Shoreview, on the east side of Lexington north of Lake Josephine, or the Senior Housing on the corner of southeast corner of Snelling and Larpenter. Both projects have the buildings on the street and the parking out of view. What I propose for the above project, is to move or reposition the building shown with units # . 4,5,6,7 & 8; and, building shown with units# 15.16,17,18,19; from the back (south side) of the lot to the edge next to 96 (on the north side). This way we would only see the buildings and not the parking lots and cars ( in some years the big piles of snow that are plowed from the lots) from 96, and, the buildings would not be seen by the town houses to the south of the project. that evening) but will be at the Planning Meeting on May 5th. Please contact me if I have been unclear. Please pass my comments to the Mayor and Council Members. Thank YOU. Warren Pakulski 4545 Pleasant Drive 651.638.9338 (office) 651.6334833 (home. . 4/ 13/2005 . . . ~ ~HILLS MEMORANDUM - ADDENDUM DATE: PC Agenda Item 4.B June I, 2005 TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-12; Royal Oaks Realty, Inc. Master and Final Plan POO and Preliminary Plat for the Old City Hall 1 PW site 1440-1450 W. Highway 96 "Arden Hills Office Park" UPDATE Staff has met with the developer and after discussing the items in the staff report and other issues the following items have been modified to strengthen the design elements of the project: A. The current City trail meanders along the western end of the property proposed for development. The developer has stated that they want to work with the City to locate the trail so as to save as many of the existing trees in this area as possible. Staff anticipates that the City Planner, Operations and Maintenance Director, and City Forester would meet with the developer to identify the best location for the trail that preserves as many trees as possible. B. After reviewing the staffs comments in the report to the Planning Commission, the developer has determined that changing the exterior building materials would better meet the City's criteria. The developer has proposed using a brick base v.'ith hardy board design (similar to the Lakeville design - see attached) instead of the currently proposed brick and stucco. The color scheme would still be earth tone colors, most likely similar to the Eden Prairie project. This design scheme is also very residential looking and an overall well designed product. C. Thc developer has indicated some interest in using small fabric canopies (without signage or numbers) over the entrances to the units. This again is similar to the Eden Prairie development. Staffis comfortable with this proposal. D. The developer has proposed using a higher quality design versa-lock retaining walls as opposed to the currently proposed bolder retaining walls. Staff is again comfortable with this proposal. E. Finally, the developer has indicated that the building containing units 26-30 may bc occupied by just one business. Currently the Sign Ordinance permits up to 30 square feet of signage, and since this is of the nature of the multi-tenant . developments each unit may install signs for "...each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside." It is understood that the total signage for the building with 5 separate businesses could total 150 square feet. However, what the developer would like to do is to have a somewhat larger sign facing Highway 96. Staff has discussed this proposal with the developer and has arrived at the following language as a condition of approval: The building containing units 26-30 may be occupied by only one business; for this building the maximum wall signage may be 60 square feet, in addition the southerly facing wall shall have no more than 30 square feet. The total square feet of signage for this building would not exceed 90 square feet. Recommendation All of these items could be included as conditions of approval. Staff would suggest the following language for conditions; these conditions would be added to end of staff's proposal for conditions 1-17 as listed on pages 16 through 17 of the staff report to the Plmming Commission date June 1,2005: 18. The developer shall work with the City when locating and platting the City trail so as to save as many of the existing trees in this area as possible. . 19. The development shall be of a Hardy-board lap style exterior with a brick base consistent with revised elevations which shall be submitted to the City for review and approval prior to the issuance of Building Permit. 20. The proposed canopies, similar to the style in the pictures presented to the Planning Commission at their June 1,2005 meeting shall be included on the revised elevations which shall be submitted to the City for review and approval prior to the issuance of a Building Permit. 21. Revised plans shall denote the change from a boulder style retaining wall to a versa-lock retaining wall. 22. The building containing units 26-30 may be occupied by only one business; for this building the maximum wall signage may be 60 square feet, in addition the southerly facing wall shall have no more than 30 square feet. The total square feet of signage for this building would not exceed 90 square feet. . . . . Planning Commission Meeting July 6, 2005 Attachment 4a - 3 . . . ARDEN HILLS PLANNlNG COMMISSION - JUNE 1,2005 4 corner of Highway 96 and Round Lake Boulevard subject to the conditions as outlined in staff s June 1, 2005 report. The motion carried unanimously (6-0). Commissioner McClung moved, seconded by Commissioner Modesette to find the Planning Commission considered the effect of the proposed use of the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: existing and anticipated traffic and parking conditions; noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. The motion carried unanimously (6-0). B. PLANNING CASE 05-12: ROYAL OAKS REALTY, 1000 COUNTY ROAD E WEST, SHOREVIEW, MN; MASTER AND FINAL PUD AND PRELIMINARY PLAT FOR OLD CITY HALL AND PUBLIC WORKS SITE (1440-1450 HIGHWAY 96). Mr. Hellegers stated applicant was requesting a Master and Final POD and Preliminary Plat for the redevelopment of the old City HalllPublic Works property as a 7 building, 30 unit, office condominium complex. Staff recommended approval of the Master and Final Planned Unit and Preliminary Plat subject to the following conditions: 1. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments section of this report (14A), for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. 2. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing (and healthy) trees as possible in the areas designated as landscape space. 3. The applicant's timeline for development shall be as follows: -Phase 1: Summer 2005 - The developer may begin grading, installing utilities, and construction of storm water improvements. It is expected that construction on 3 buildings/16 units are expected to be ready for occupancy by the spring of 2006. -Phase 2: Summer 2006 - The developer expects to begin construction on the remaining 4 buildings/14 units (presumably 1-14) with expected occupancy of these units by the Spring of2007. Extensions beyond 2007 shall require application to the City Council for review and approval. At the time of application for extensions, the City Council may include such conditions of approval as they determine necessary for compliance with City Code. ARDEN HILLS PLANNING COMMISSION - JUNE 1,2005 5. 4. 30 office condominium uses have been proposed for development on individual lots. Only one business shall be permitted to occupy anyone lot within the development. It is acceptable for one business to occupy more than one lot; however one business shall not occupy more than six (6) units within the development. . 5. In the event that retail uses replace the office uses proposed for development, such retail uses as permitted through the Neighborhood Business District shall not occupy more than 30% of the units in the proposed development. The hours of such businesses shall comply with Neighborhood Business District regulations for hours of operation. 6. Restaurants which are listed as special uses for the Neighborhood Business District shall require a Special Use Permit and shall be required to follow the standard public hearing and Special Use Permit process prior to occupying any space within the development. 7. Residential use shall not be allowed to occupy any of the units in the proposed development. 8. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of building permits. The revised landscape plan shall include a mixture of coniferous and deciduous trees along the west buffer yard of the development. The mixture of landscaping shall adequately screen the development from the residential properties to the west. . 9. A comprehensive sign plan shall be established to address signage within the development and shall be included with the Planned Unit Development document. The comprehensive sign plan will establish sign standards for all signage within the development. 10. Revised plans showing sidewalk connections, throughout the development and to the City and County trail systems, shall be submitted to the City Planner and City Engineer for review and approval prior to the issuance of building permits. 11. All mechanical operating equipment shall be screened to meet City regulations. 12. A revised lighting plan shall be submitted to the City Plmmer for review and approval prior to the issuance of building permits. Such plan shall include any accent lighting on the buildings and also shall meet the City requirements for levels of illumination on adjoining residential property. The applicant shall also furnish the City Planner with lighting cut sheets for lighting fixtures proposed in the development. 13. Decorative painted fencing (like painted wrought iron fencing) shall be erected around the pond at the northeast comer of the property to protect pedestrians from . falling into the pond. 14. Execution of a PUD Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. . . . ARDEN HILLS PLANNING COMMISSION - JUNE 1,2005 6 15. Satisfaction of the park dedication requirements as approved by the City Council. 16. The applicant shall submit an application for a Final plat within six (6) months following City Council approval of the POD and Preliminary Plat. 17. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District and Rmnsey County. 18. The developer shall work with the City when locating and replatting the City trail so as to save as many of the existing trees in this area as possible. 19. The development shall be of a Hardy-board lap style exterior with a brick base consistent with revised elevations which shall be submitted to the City for review and approval prior to the issuance of Building Permit. 20. The proposed canopies, similar to the style in the pictures presented to the Planning Commission at their June 1,2005 meeting shall be included on the revised elevations which shall be submitted to the City for review and approval prior to the issuance of a Building Permit. 21. Revised plans shall denote the change from a boulder style retaining wall to a versa- lock retaining wall. 22. The building containing units 26-30 may be occupied by only one business; for this building the maximum wall signage may be 60 square feet, in addition the southerly facing wall shall have no more than 30 square feet. The total square feet of signage for this building would not exceed 90 square feet. Vice Chair Zimmerman inquired about the lot size. He asked when they had multiple lots in a development, what were the underlying zoning requirements. Mr. Hellegers replied this parcel was a large piece of property and as a part of the POD it did allow them to have flexibility to look at different configurations. Vice Chair Zimmerman stated since these were office condominiums sold as individual parcels, then they had to go back to the 13,000 square foot lot size, unless they chose to vary from that zoning requirement. Mr. Hellegers replied he did not believe the intent was to have individual units of 13,000 square foot lot size. Vice Chair Zimmerman expressed concern about density on a smaller piece of property than they would normally have. Mr. Hellegers directed him to page 5 of staffs report where it indicated the density ratio was considerable lower than the maximum. Commissioner Larson asked if it was customary that they look at the main building material covering as being what is controlled by the ordinance, or is it all materials, or did they make exception for a minor use of that material. Mr. Hellegers replied at the time they were trying to do something similar to an Eden Prairie development in which it was brick all of the way up to the top of the windows with stucco above that. He noted it did not break down primary or secondary materials, but he wanted the Commissioners to know what they were looking at. He noted the design materials now being proposed were brick below the windows with hardy board above. ARDEN HILLS PLANNING COMMISSION - JUNE 1, 2005 7. Vice Chair Zimmerman stated hardy board in his opinion was less desirable building material than stucco. . Commissioner Larson noted hardy board was a cement board with a baked on finish and it was not a wood material, so it would not need to be painted. Commissioner Bezdicek inquired about the driveway off of Highway 96. Mr. Hellegers replied the applicant would put in a right turn lane in the shoulder and they would need to repaint that area to indicate the turning lane. Commissioner Bezdicek asked what was the expected use of the service road. Mr. Hellegers referred him to the traffic study and noted the primary access would be for those going westbound on Highway 96 as well as those going north on Hmnline Avenue. Commissioner Larson stated in order to proceed east on Highway 96, they would need to use the Highway 96 entrance and the only problem would be going west on Highway 96. Mr. Hellegers replied more often than not in order to go west on Highway 96, they would need to make a "U" turn at the protected light at Hmnline Avenue. Commissioner Larson asked if the 50-foot turn radius was standard. Mr. Hellegers responded applicant wanted a 50-foot turn radius, but he was not sure a 50-foot turn radius was possible because of the large power pole on the north side of the driveway. Mr. Clark noted the traffic study addressed that concern on page 15 of that report. . Vice Chair Zimmerman opened the public hearing at 7:50 p.m. Vice Chair Zimmerman invited applicant to make comments. Mike Black, Royal Oaks Realty, thanked staff for their work. He indicated they agreed with all of the conditions in staff's report. He indicated there would be minor changes to the proposal, including the canopy. With respect to the hardy board, this was an upgrade, which was more expensive than the stucco work. He noted stucco was not an acceptable product in the Neighborhood Business district. He indicated the hardy board had a baked on surface, which would go all of the way up to the top of the window and they would only put the hardy board where the stucco is located on their elevations. He stated because this was a POD, they needed to determine if this fit into the neighborhood and location. He stated they were platting this like a townhouse where the individual business person will purchase a unit and a lot, but they would also use lot 31 as common land, which included the parking and green space area. He indicated the lot size per unit was small than they had in the normal neighborhood business, but in common they were below or within many of the standards. He noted the traffic engineer had requested they open the radius as wide as possible. He stated they might be able to shift the driveway a little to the south, but there was a problem with the large utility pole on the north side of . the driveway. He stated the right-of-way along Highway 96 was wide enough to accommodate the right turn lane - it just needed to be striped. . . . ARDEN HILLS PLANNING COMMISSION - JUNE 1, 2005 8 Vice Chair Zimmerman inquired about units 26-30 and the potential of one tenant being in the entire building. Mr. Black stated this was a large local real estate company that was looking to move. Vice Chair Zimmerman asked if it was the intent to sell each individual office condominium to individual businesses. Mr. Black replied that was correct, with the exception of units 26-30. Vice Chair Zimmerman asked if they had established any association rules yet. Mr. Black replied they had not work on those covenants yet, but they were very easy to put together. He stated they were okay with including no subleasing into their restrictions. He stated they could eliminate restaurants in this development as they were not intending on putting in any restaurants. He also stated he was not sure there would be any retail businesses in this building. He noted they intended to market this to professionals such as accountants, attorneys, real estate developers, etc. Mr. Black indicated there was one minor modification made on the south end of the development where the Rice Creek Watershed was requiring them to not encroach upon the wetland at all, so they needed to reduce some of the parking along the south line by eliminating four parking spaces to address the Rice Creek Watershed's concern. Michael Spack, Traffic Data, Inc., stated he had met with the Ramsey County Traffic Engineer and they agreed on the parameters of the study. He stated they had addressed the proposed driveway on both Highway 96 and Hamline A venue. He summarized parts of his report for the Commission. Commissioner Bezdicek asked how people going north on Hamline Avenue would get into traffic. Mr. Spack rcplied they would need to sit in traffic at the stop light and there would be gaps in traffic to get onto Hmnline Avenue. Commissioner Bezdicek asked how many parking spaces were there in this development. Commissioncr Larson noted there were 306 parking spaces. Mr. Spack stated the County Traffic Engineer also believed that the traffic numbers would actually go down with the improvement of Lexington Avenue this summer. Vice Chair Zimmerman invited anyone for or against the variance to come forward and make comment. Audrey GlIttersen, 1389 Arden View Drive, (by letter) stated: "I am writing in regards to concerns I have for the proposed office park. I will be in MI on June 1 so won't be able to attend the hearing on June 1. I mn the owner of 1389 Arden View Drive. My unit is one of two closest to the proposed POD. I have several concerns about the planned lighting: The lighting pedestal closest to Lot 20 is very close to my residence and the illumination would be annoying. Is that light necessary for your adequate illumination? ARDEN HILLS PLANNING COMMISSION - JUNE 1,2005 <l I mn also concerned about the removal of trees from AHNA common land on the south . boundary of the proposed office park. My residence now is a beautiful wooded lot and abounding with wildlife - deer, wild turkeys, ducks, fox, and birds. I would like you to investigate building a berm along the southeITUllost boundary next to the proposed road and have well established trees planted on this berm. This would improve the background appearance of the office park in addition to allowing AHNA to retain its wooded appearance. Thank you for your consideration." Elwood F. Caldwell, 1451 Arden View Drive, stated "The Arden Hills North Homes Association, which represents the owners of the 140 townhomes directly south of and adjacent to the proposed development, stands by its comments addressing to Planning Commission members dated May 24, 2005 and attached with other appendices to the staff memorandum dated June 1, 2005 by Peter Hellegers, City Planner. The additional comments below apply first to the 17 specific conditions upon which the staffs recommendation is contingent, and then to other section of the memorandum. At the outset, many of the 17 conditions deal with the technical details of implementing a complex project, for which the staff is to be commended, and which call for no special cOlrunent from us, as interested as we are in the project. This applies to Nos. 1-3,8, 10, 11, and 13-17. Our comments on the other conditions are as follows: . No.4: Uses proposed for the development. We agree that only one business should be permitted to occupy anyone lot, but do not find it acceptable that one business may occupy as many as six lots. Although office uses are currently proposed, NB zoning includes clinics, a host of retail uses (specifically 33 are named in the ordinance), and restaurants with a Special Use Permit. The staff analysis on page 4 states "If... the Planning Commission did not want a retail use, which is otherwise permitted in the NB district, a condition should be added to the PUD document." We stronglv advocate the addition of such a condition, applicable to retail and restaurants. A retail business owning as many as six or even three units could occupy an entire building. Moreover, it is possible, indeed likely, that individual owners may attempt to sublease a part of their space to another business, especially with the eleven walkout units having separate lower entrances. We strongly oppose this and urge the Planning Commission to do the same. Note on page 5 it says "If the desire of the Planning Commission is to maintain the units as one user per unit, then a conditions should be added to the PUD document to that effect." No.5: Applied a 30% limit (i.e., 9 of the 30 units) to the replacement by retail of the . office uses now proposed. Since as indicated above we oppose any replacement of office use by retail, we regard this condition as irrelevant. Under it, and if the acceptability of a business occupying as many as six lots is not changed and retail is not prohibited, one whole six-unit building or . . . ARDEN HILLS PLANNING COMMISSION - JUNE 1, 2005 10 two three-unit buildings could be occupied by what would effectively be one retail business. No.6: Points out that restaurants could occupy space within the development with a Special Use Permit. As with No.5 above, ifretail and restaurant uses are prohibited by a provision in the POD document, as we advocate, this condition is irrelevant. No.7: Prohibits residential use of any of the units in the proposed development. We agree with this condition. No.9: Recommends establishment of a comprehensive sign plan for the development. As pointed out in our previous comments dated May 24, we regard 30 square feet of wall sign permit unit as excessive, whether in the form of an upright panel about 3 x 5 with a light over it or the horizontal elongated "optional" panels about 2 x 10 shown on the building elevation sheet. A very similar development in Lakeville by the smne company with substantially identical building elevations uses much more discrete wall signs, per the photographs we have submitted. If this works in Lakeville, it can work in Arden Hills. We strongly recommend that the Planning Commission specify that type and size of all sign (only) only for this development. Notwithstanding the staffs interpretation of how the square footage of the free standing entrance monument sign would be calculated, it's the 30 wall signs and not the entrance sign that represent our concern. No. 12: Recommend submission of a revised lighting plan. As stated in our previous submission, we recommend elimination of the light pole and the southernmost three or more parking stalls adjacent to lot 20, which is the closest to residences at 1389 and 1390 Arden View Drive. As pointed out on page 12, the lighting proposed along the south boundary of the development is in excess of requirements for adjoining residential property. Comments on sections of the memorandum other than the 17 specific conditions: 1) Access. As pointed out in the Plan Review Comments under item "0" on page 13, and notwithstanding the equivocal approval implied in the traffic study, access to the development from Hamline Avenue will be problematic and will contribute to congestion already existing as times south of Highway 96 at the Arden View Drive entrance. We direct the attention of Planning Commission members to the recommendation on page 15 of Attachment 4b-3, the Traffic Impact Report, to "Construct larger than required radius (50 foot radius if feasible) on the northwest and southwest comers of the Hamline Avenue/Karth Lake Circle/Site Access intersection to improve traffic flow in and out of the site." No such radiuses are shown on the plat, and in fact, there is a very large wood utility pole right at the northwest corneL Among other things, we urge the Planning Commission to require the plat to show such radiuses and that they be constructed. 2) Landscape lot area. ARDEN HILLS PLANNING COMMISSION - JUNE 1, 2005 11 In our May 24 comments under "Drainage," we questioned the applicant's claim of "40.3% open space" and requested professional confirmation. As indicated in item 4A on page 13, staff has calculated the landscape lot area to be closer to 33%, about 5,000 square feet below NB zoning requirements of 35% in view of the latter's exclusion of areas less than 10 feet in width or less than 500 square feet in area. Replacement of 15 parking spaces in three areas selected by staff but not specifically identified would increase landscape lot area to at least 35%, still well below the claimed 40%. If this is done, our identification of parking spaces adjacent to Lot 20 and closest to residences on Arden View Drive for removal should be included in the number. . 3) Other recommendation. In several cases other than identified above, staff has recommended inclusion of conditions in the POD document that mayor may not be included in the 17 specific conditions of approval. Exmnples are the requirements in item 4A that Rmnsey County approve planting in the right of way area (on page 6) and that landscaping in the buffer yard area include coniferous trees (on page 7.). We support all such recommendations." Jim Bharmal, 4540 Keithson Drive, stated he missed the May 24 meeting because he did not get the meeting notice. He indicated when he bought is house in 1990, he bought it thinking he was going to live in a residential neighborhood and the only structure by his house was the City office and public works building, which he was okay with, but now he . was looking at 300 parking spaces and a 30-unit office complex which he did not want. He stated he felt betrayed by the City. He expressed concern about the number of buildings and he felt it would be an invasion of his privacy. He expressed concern about the lighting and the effect the lighting would have on his house. He stated he was 100 percent positive that the property values would decrease due to the increase in traffic because of this project. He indicated this project was not fit for this particular area and he requested they ensure that the people that lived on Keithson Drive that there would be proper steps taken prohibiting any retail or restaurants from coming into the development. He expressed concern about the large parking area. He requested this development follow the rules and he did not want to be penalized as a homeowner. Gale Van Buskirk, 1390 Arden View Drive, outlined negative impacts not considered: Neec for an additional office building in Arden Hills is not justified in proposal or marketing study. Is there a real market need for more office space in Arden Hills? Will poor traffic access both in and out of the development dissuade potential office building buyers? What are the negative impacts on the neighborhood and City of Arden Hills, if office buildings are not sold? Estimates for loss of property values and quality of life of surrounding residential properties not taken into account in the big economic picture. She asked the Planning Commission to look at the bigger details in their decision tonight. She proposed they erect an 8 to 10 foot high berm along the southern border of the devclopment with conifers on top of it. She stated the advantages for the developer would be to provide additional landscape (over 5000 square feet), without losing 15 parking spaces; adds attractive setting to development; consistent with berm on eastern . border of development; utilizes surplus soil from grading; no soil removal; eliminates retaining walls and their maintenance; promotes good water drainage with proper sloping; retains rolling hill appearance of Highway 96 developments; contributes to screening requirements of 60% opacity year-round without using fences. Advantages for ARDEN HILLS PLANNING COMMISSION -- JUNE 1, 2005 12 . Homeowners: Conceals partial view of development and Highway 96; tempers the sounds from parking lot and Highway 96; provides consistent landscaping with existing townhouse berms; reduces some loss of property values; prevents nuisance headlight glare from parking lot and south drive. She noted "good berms make good neighbors". Mike Giel, 4534 Keithson Drive, stated he had lived in his home for 15 years and he was not opposed to an acceptable development of this area, but expressed concern for the safety with respect to traffic for the residents on Keithson Drive and the townhomes. He expressed concern about having two "U" turns in this area. He noted this was not only dangerous, but it was a major imposition for the people coming out of Keithson Drive. He indicated he did not accept the traffic report because that engineer did not "live with this traffic experience". He stated this was a major safety concern and he did not understand why the County would accept a "u" turn on Hamline and then another "U" turn up the road. He noted Mounds View High School used this area as a major thoroughfare to getting to school. He stated he wanted a cut-through in the island so a "U" turn was not necessary. He also suggested they turn the buildings 26-30 to face the parking lot and eliminate the road onto Hmnline. He stated it was the people who made Arden Hills and it was the people who had to stay in the City, not the businesses. . John Lawyer, 4539 Keithson Drive, stated he had lived in his home since 1977. He indicated he did not oppose the development, but would like to see it better insulated from the neighborhood so it did not disturb the quality of neighborhood life. He expressed concern about the pedestrian trail to the west ofthe property and that it not take the appearance of an alley way. He indicated they used the trail at least twice a day. He expressed concern about the fenced in trash dumpster and the brick wall of the westernmost units of the development, which was 10 feet from the edge of the foot trail. He suggested a berm along the western side. He requested the trash dumpster be located somewhere other than the western edge of the property. He expressed concern about the possibility of retail space in this development. He suggested they consider eliminating the possibility of retail space in this development. Cindy Owen, 4490 Hamline Avenue North, stated she lived one block south of Highway 96 and had lived in her home for seven years. She stated she had a teenage son who was going to Mounds View High School next year. She expressed concern about the traffic on the road and the noise that was generated by the traffic. She expressed concern about the safety of the kids that were waiting at the bus stops. She also expressed concern about the speed the County Sheriff uses on Hamline Avenue. . James Pinckney, 1425 Arden View Drive, stated there appeared to be four areas of non- compliance in this development, and he did not see any variances from the developer. He asked for justification from the developer as to these non-compliances. He asked if the developer had looked at all of the possibilities for landscaping. He expressed concern about the traffic study and the potential future and existing traffic problems. He stated traffic from the TCAAP project was just starting to build and he believed Guidant was less than half way into their expansion and hiring for a significant expansion of their facility. He believed the traffic study was flawed and it appeared to him that there were big issues related to this. He asked if a modification to Highway 96 was a possibility to allow better access. He acknowledged there will be an increase in traffic in the City in the next five years, but he was concerned they were not addressing two major projects that added to the traffic right now (TCAAP and Guidant). ARDEN HILLS PLANNING COMMISSION - JUNE 1, 2005 13 Jim Clark, 4528 Keithson Drive, expressed concern about the traffic. He asked them to take into consideration the winter months and the blind spot on the road. He believed there would be an increase in traffic accidents in the area with this development. He stated he liked the nice, low profile of the buildings on the north side of Highway 96 off of Hamline and suggested they have low profile buildings in this development also. He noted in the future he believed Hamline would be generating considerable more traffic once the TCAAP area was developed. He also expressed concern about his property value decreasing. He believed the development would look better and fit in better where the shopping center was located up on Highway 96. . Jan Cather Weaver, 1435 Arden View Drive, stated she would also like a berm as previously suggested. She expressed concern regarding the landscaping on the front side of Highway 96. She asked how the buildings would be landscaped so they did not look like a shopping mall or rental units with all of the aspbalt. She expressed concern about the wildlife and requested that the wildlife not be disrupted with this development. She asked who would manage any vacated unit. She believed there was a lack of interest in this type of a development in the City. She asked if the traffic study had taken into consideration thc increase of traffic in the next five to ten years. She expressed concern that Arden View Court would be used as a "U" turn. She stated she bought her home because it was a quiet neighborhood and expressed concern about the human ecology of Arden View Drive and Arden Hills. Mike Black stated with respect to traffic, they had a report from a professional engineer . trained in traffic and there was a very detailed report done for this area. He stated based on this zoning, land use and development, the traffic being generatcd from this project would not have a significant impact to the traffic. He indicated during high traffic times, people would seek the easiest way in and out so there might be an occasional "U" turn. He stated this was no different than anywhere somebody went. He suggested the City have their engineer review the report. He noted the study had also been reviewed by the Ramsey County Engineer, who had also agreed that this was an appropriate traffic generated use for this location. He understood the frustrations the residents had with the traffic, but those conditions were there today and providing a second way of ingress and egress was a must to makc this development a viable project. He stated it was better to provide for disbursement of traffic rather than having one access point and he did not believe they could get the County's permission to cut an access into Highway 96. He noted with the berm, they would need a minimum of 70 feet, which was not possible unless the residents wanted part of the berm on their property. He indicated they could look at a slight berm, but he was not sure it would work and there was a concern with proper drainage also. He suggested they walk along the buffer are and add more land~caping if needed. He stated landscaping was not an issue and if they wanted additional landscaping, they were willing to do that. He did not believe they would negatively impact property values and in fact, believed the property values would rise. He noted this was a high end, quality office development and the value of this development would increase the property values in the area. He stated they were willing to discuss with staff with restricting retail and restaurants and it was their intention of . having this strictly an office complex. With respect to the walkway along the westerly edge, they would look at that area and attempt to provide some curves in that walkway with additional landscaping, noting they were limited in space. With respect to the dumpster location, all of the dumpsters would be bricked and roofed with a wood gated ARDEN HILLS PLANNING COMMISSION - JUNE 1,2005 14 . front. Those dumpsters would be small accessory buildings that would be visually pleasing. He stated if they could find another location, they would work with staff on that. With respect to quality of life, he believed one reason they were here tonight was because they recognized the quality of life in this area and they saw a strong market for this _ype of a development. He stated they have had a tremendous amount of calls regarding this development and knew that this development was going to be successful. He indicated with any development, the wildlife and neighborhood would be disturbed, but this area was ideal for this type of a development and it was a friendly, compatible use to the area. He believed once they were done with the development, the wildlife would come back into the area. He stated this development was only slightly modified from the ordinances. He noted they had 40 percent open space and he believed they were well within the spirit and intent of the Neighborhood Business zoning. He requested the Commission recommend this proposal to go forward to the City Council. He stated they were willing to accept all of the conditions noted in staff's report. Vice Chair Zimmerman asked about unit turnover. Mr. Black stated these units would be handled the exact same way as a townhome association would handle vacant units and the maintenance would be an ongoing responsibility ofthe association. . Commissioner Bezdicek asked if they had completed a feasibility study. Mr. Black replied their feasibility study was their experience and being able to successfully build and close these types of developments, as well as a tremendous mnount of phone calls they had received. He noted they would complete this project in two years. Commissioner Bezdicek asked if they would have a certain amount of their Phase one sold prior to start of construction. Mr. Black stated they would not proceed with the project if they felt it would fail and they were confident that they would proceed with the first phase and did not see any reason why they would not start the second phase. He stated they have had 10 units that have already been asked about. Commissioner Larson asked if there would be any multi-tenant units. Mr. Black replied there would be no multi-tenant units and they were not proposing that type of a set up. Mr. Caldwell requested they not adopt this tonight unless they were going to include the provisions in the PUD document they were recommending. Vice Chair Zimmerman closed the public hearing comment at 9:32 p.m. Commissioner Larson stated he believed with the additional five recommendations given tonight by staff and the comments made by at this public hearing, this needed to be tabled for further evaluation. He indicated he had studied this for a couple of days and there were a lot of things brought forward tonight that had not been considered and by tabling this would give everyone a better chance to understand how this project worked. . Commissioner McClung concurred with those comments. He stated he lived in this part of the City and the traffic has substantially changed in the past few years. He believed they had some serious traffic challenges that needed to be looked at. He expressed concern about the trail and having ten feet between the building and the edge of the trail was not user friendly. He suggested they provide more depth behveen the trail and the ARDEN HILLS PLANNING COMMISSION - JUNE 1,2005 15 building. He stated he was not comfortable approving this tonight due to the additional conditions given by staff tonight as well as the comments received by the public. . Mr. Clark stated they could continue this to the July 6 meeting and then turn this around to the July 11 City Council meeting. Commissioner Bezdicek moved, seconded by Commissioner McClung, to table the public hearing on Planning Case No. 05-12 to the July 6, 2005 Planning Commission meeting. The motion carried unanimously (6-0). Commissioner Larson moved, seconded by Commissioner Thompson, to move their July 13 Planning Commission meeting back to the original July 6, 2005 meeting date. The motion carried unanimously (6-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Planning Commissioners . Commissioner Larson asked if there was any way they could pull signage out of an approval and staff could approve signage, unless there was a variance involved. Mr. Clark replied on a regular development, they could put in a provision that applicant had to adhere to the sign ordinance, but in a POD it becmne complicated. He stated one of the struggles was the City had a very restrictive sign ordinance. B. Staff None. C. Council Memher Mayor Aplikowski updated the Commission on recent City Council actions. ADJOURNMENT Commissioner Bezdicek moved, seconded by Commissioner Larson to adjourn the meeting at 10:00 p.m. The motion carried unanimously (6-0). . . . . Planning Commission Meeting July 6, 2005 Attachment 4a - 4 / ' - TO: FROM: Department of Public Works Kenneth G. Haider, P.E., Director and County Engineer 1425 Paul Kirkwold Drive Arden Hills, MN 55112.393;J. (651) 266.7100' Pax (651) 266.7110 E.mail: Public.Works@co.ramseymn.lls 1--ffE~t:~.:.;' ,\,~ 1"~ ~'" MAY 2 4 2005 CITY OF ARDEN HILLS MEMORANDUM Peter Hellegers City of Arden Hills Dan Sol~,I'-... RamseY'C~l~Public Works SUBJECT: Arden Hills Office Park DATE: May 20, 2005 The Ramsey County Public Works Department has reviewed the Traffic Impact Report for the Arden Hills Office Park. The County previously provided comments to the City regarding the draft site plan on may 2, 2005. Ramsey County has the following comments regarding this traffic study. . I. The County concurs with thc methodology used for trip generation and trip distribution as discussed in the traffic study prepared by Traffic Data Inc. The development of Office Condominiums on this site is expected to generate 868 trips per day. 2. Access to the site from the right in/right out driveway on Highway 96 will operate adequately. The County agrees with the study recommendation to sign and mark the right turn lane from westbound Highway 96 into the site. The developer will be required to add the appropriate signs and markings to designate a right turn lane. 3. The proposed access on Hmnlinc A venue will be located at the existing access to the daycare with the daycare driveway connected into this new entrance road. Left turns exiting onto Hamline Avenue in the p.m. peak hour will be problematic. Northbound Hmnline Avenue traffic frequently backs up past this entrance. This will result in delay for vehicles exiting the site onto Hamline A venue. It is expected that if the delay here is to great, more vehicles will use the access on Highway 96. This may result in U-turns on Highway 96 and Hamline Avenue for drivers wishing to go west. This should not be a problem on a protected left turn phase. 4. The County concurs with the other recommendations in the traffic study involving radius points on the Hamline Avclllle access and stop signs at the daycare driveway. . Minnesota's First lIome Rnle County i'rI[d";~ .',[, ,.:", :.,-1',,] r,ar"" '.-ilh,; lILinimum fJf ICr'\'. P()H-Co)ll~un'erCOnltil1 ~ i. '] 5. The developer will be required to obtain a permit from Rmnsey County for work within the right of way. This includes both access points and utility connections. Thanks for the opportunity to make comments regarding this issue. If you have any questions or need any additional information please give me a call at 266-7114. . . . . . . Planning Commission Meeting July 6, 2005 Attachment 4a - 5 1451 Arden View Drive Arden Hills, MN 55112 . June 8, 2005 Beverly Aplikowski, mayor Scott Clark, conununity development director Peter Hellegers. city planner City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 TMnk:s for the opportunity to meet this morning to discuss the proposed Arden Hills Office Park, and to clarify the recommendations of the Arden Hills North Homes Association with regard to it. Attached is a list of the conditions. some modified from those presented June 1. under which we would find approval of the PUD application by the Planning Commission acceptable. It follows in format the list of conditions applicable to the staff s recommended approval as shown on pages 15-17 of the major memo (Conditions 1-17) and in a subsequent update (Conditions 18- 22) dated June 1, 2005, both addressed by Peter Hellegers to the Planning Commission. We will not object to a staffrecommendation of approval at the next hearing July 6 if our proposed modifications to the conditions are included. However. we reserve the right to do so if any are not included or are nullified by further conditions. . We request receipt in writing of those recommendations and conditions and ofany update or addendum thereto sufficiently prior to July 6 to provide a reasonable amount of time for study. Thanks again for the opportunity to meet for discussion, and (in advance) to do so again should !subsequent events call for it. Yours sincerely. t~ Elwood F. Caldwell cc: AHNHA president and board members . . . . . Conditions for approval of 05-12 (emphasis added): I): The applicant shall submit revised plans complying with the comments from the Plan Review Comments section of this report (14A), for review and approval. 2) and 3): No comment 4): Only one business shall be pennitted to occupy anyone lot within the development. If a business owns and/or occupies more than one lot, the appearance of the building on those lots, including signage, shall not be altered to consolidate the appearance and use of the building as one business. [Explanation: We object to signage (other than the freeststanding entrance monument sign) on building 26-30 that can be read from Highway 96 just across the pond, and which, in our view, would detract from the "townhome~ appearance of the development.] 5): No retail use shall replace the office uses proposed for the development. 6): Restaurant which are listed as special uses for the Neighborhood Business District shall not be permitted 7): No comment. 8): Add the following sentence: Include three or more of the southernmost parking spaces adjacent to Lot 20 among the 15 parking spaces or other impervious suifaces to be eliminated to bring the Landscape Lot Area to not less than 35%, as recommended in items 4A (page 6) and 9A (page 10) of the Plan Review bystqff, and under I4A. Plan Review Comments, as item "j" on page 13. 9): Add the following sentence: Among other stimdards, wall signage for individual units shall be limited to six square feet. 10) and II): No comment. 12): Add the following sentence: Specifically, the lighting pole west of Lot 20 shall be eliminated or moved to at least 60 feet from the south property line to limit its visibility from the residences at 1389 and 1390 Arden View Drive. 13) to 21): No comment. 22): With the provisions added to Condition 4 and Condition 9 as recommended under those numbers above, Condition 22 becomes irrelevant and should si1DPly be deleted. 23): Revise the plat to show the larger than standard radii (50:foot recommended) on the northwest and southwest comers of the Hamline AvenuelKarth Lake Circle/Site Access intersection as recommended by the traffic study (A ttachment 4b-3) on page 14 of that attachment, and stated to be concurred in by the County under 14A, Plan Review Comments, as item "p" on page 13, and require those radii to be constructed June 29, 2005 . . To: City of Arden Hills Plmming Commission City of Arden Hills City Council From: Gale E. Van Buskirk Re: Old City Hall and Public Works Department PUD, Plmming Case 05-12 One hundred fifty four (154) citizens of Arden Hills have voiced their strong opposition to the Old City Hall and Public Works Department PUD, Plmming Case 05-12, by signing the enclosed petition. This broad-based opposition includes residents from two townhome associations and twelve streets adjacent to the proposed development, as itemized below. Number of Signatures 45 30 12 10 9 8 8 6 6 5 5 4 3 --L 154 . Location Arden View Drive (Arden Hills North Townhomes) Arden View Court (Arden Hills Townhomes - "South Association") Karth Lake Circle Nursery Hill Lane Keithson Drive Amble Road Wynridge Drive Hmnline Avenue North Arden View Drive (west oftownhomes) Arden Vista Court Royal Hills Drive Snelling Avenue North Nursery Hill Court Wyncrest Lane Total The typical initial comment from the signers of the petition was, "Why wasn't I made aware of this proposed development by the City of Arden Hills Newsletter?" After this initial reaction, three major oppositions were voiced. . . City of Arden Hills Planning Commission City of Arden Hills City Council June 29,2005 Page 2 The fIrst major opposition was the traffic, such as the access road to Harnline Avenue, proposed u-turns on Highway 96, and increased traffic in a currently congested area. Typical comments from the signers of the petition were: "The City Council can not be serious about approving an access road to Harnline A venue;" "U-turns shouldn't be legal on Highway 96;" and "How many more accidents do we need on Hmnline Avenue before the City Council will realize our problems and now they want to add more traffic!" The second major opposition was the use of more property for neighborhood business development, particularly in light of the current business development of Guidant and the future business development in TCAAP. Typical comments included: "Can't we leave the south side of Highway 96 for residential development and the north side for business and governmental developments?" "Too much asphalt;" "Because of the'poor traffic access, no business development should be put in that property;" and "Don't we have enough business offices in Arden Hills already?" . The third major opposition was the impact on the environment and quality oflife in Arden Hills. Typical comments included: "I moved to Arden Hills for the trees and now they are going to cut them down;" "Wboever did the traffic study doesn't live here during rush hour;" and "I'm tired of the City of Arden Hills always trying to make a quick buck but not thinking about us taxpayers. Wbat's in it for us?" I urge the Planning Commission and the City Council to take these concerns under advisement when voting on Planning Case 05-12. Sincerely, &,A~~ Gale E. Van Buskirk 1390 Arden View Drive enclosure (1 ) . <ll '" ro o O'l .!; c: c: ro c.. ~ ~ ro <ll e::: If> .>:: ro o ro >- o e::: >- ..Q <ll "" '" '" .>:: ~ o S '" ~ ::! o ..c: .c '" ::! ~ f1) ~ v, e>.:: ~ <:D '0-- ~ ~ '. ~ " ;0.,) "- , ~ r-- "-- 'Y) .~ I}:. ~ ------- 'l-- C'-- ''YJ '>- ) ~ '(j ~ -J'--- M -3 ~ ~ IY1 I \.0 f'0 0() 0) ) ~ '-.P '--.3 ~ t;' \J) --.9 ~ ~ ~ i/J --sl ~ <00 \} ~ i'l .tJ ~ t> 'n , 0 'l- J ~ "- I ell "" N) c: "" ~ l"l '-9 0 '-.. -...sI I .c " I ~ c.. ---- "1 \r-, '1 JJ ~ ..J;) !II If> <Il ... 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July 11,2005 ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 4 . A. PLANNING CASE 05-12: ROYAL OAKS REALTY, 1000 COUNTY ROAD E WEST, SHOREVIEW, MN; MASTER AND FINAL PUD AND PRELIMINARY PLAT FOR OLD CITY HALL AND PUBLIC WORKS SITE (1440-1450 HIGHWAY 96) Mr. Hellegers stated applicant was requesting a Master and Final POD and Preliminary Plat for the redevelopment of the old City Hall/Public Works property as a 7 building, 30 unit, office condominium complex. Staffrecommended approval ofthe Master and Final Planned Unit and Preliminary Plat subject to the following conditions: . 1. Revised Final Plans. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments contained in City Planning File #05-12 for review and approval by the City Planner, City Engineer, and City Building Official, prior to the issuance of building permits. 2. Development Timeline. The applicant's timeline for development shall be as follows: Phase 1: Summer 2005 - The developer may begin grading, installing utilities, and construction of storm water improvements. It is expected that construction on 3 buildings/16 units (presumably units 15-30), will also begin at this time. The 3 buildings/16 units are expected to be ready for occupancy by the spring of2006. Phase 2: Summer - 2006 - The developer expects to begin construction on the remaining 4 buildings/14 units (presumably 1-14) with expected occupancy of these units by the spring of 2007. Extensions beyond 2007 shall require application to the City Council for review and approval. At the time of application for extension, the City Council may include such conditions of approval as they determine necessary for compliance with City Code. 3. Number of Businesses in a Unit. 30 office condominium uses have been proposed for development on individual lots. Only one business shall be permitted to occupy any one lot within the development. 4. Retail Uses. Retail uses shall not be allowed to occupy any of the units in the proposed development, except for incidental or accessory sales. 5. Restaurant Uses. Restaurant uses shall not be allowed to occupy any of the units in the proposed development. 6. Residential Uses. Residential uses shall not be allowed to occupy any of the units in the proposed development. 7. Landscaping Plans. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of building permits. The revised landscape plan shall include a mixture of coniferous and deciduous trees along the west buffer yard of the development. The mixture of landscaping shall adequately screen the development from the residential properties to the west. 8. Tree Preservation. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing, healthy, and well placed trees as possible in the areas designated as landscape space. 9. Signage. One freestanding monument sign at the Highway 96 entrance shall serve for the development. Wall signage within the development shall include 30 square feet for each unit shall be permitted in accordance with the City's Sign ordinance. Each unit shall have 30 square feet including the 1 square foot address and name plaque adjacent to the main entry for the unit. The 30 square feet of sign age may be on the side of the building or the front but not on the rear of the building. The unit signage of 30 square feet may be illuminated by small decorative lighting fixtures which . ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 comply with the City's lighting standards. The building housing units 26-30 shall be permitted to have one 60 square foot, internally illuminated sign which faces Highway 96 to the north. This building shall be limited to 30 square feet on either the west or south sides of the building, so that the total building signage would not exceed 90 square feet. 10. Screening of Mechanical Operating Equipment. All mechanical operating equipment shall be screened to meet City regulations. 11. Decorative Fencing to Surround the Pond. Decorative painted fencing (like painted wrought iron fencing) shall be erected around the pond at the northeast corner of the property to protect pedestrians from falling into the pond. 12. Execution of a POD Permit. Execution of a PUD Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. 13. Park Dedication. Satisfaction of the park dedication requirements as approved by the City Council in the amount of $40,000.00. 14. Final Plat. The applicant shall submit an application for a Final Plat within six (6) months following City Council approval of the POD and Preliminary Plat. 15. Necessarv Approvals from Other Agencies. The applicant shall obtain all necessary permits from the Rice Creek Watershed District and Ramsey County. Commissioner Modesette asked if there had been any new information with respect to the turn radius for the entry drive. Mr. Hellegers replied there might be a little bit of additional space to work with, but it would not be 50-feet of additional space as recommended. He noted moving the pole was not something that had been discussed. Commissioner Modesette asked if they had discussed with the developer the location of the windows on the south side. Mr. Hellegers responded he had not spoken with the developer regarding this and he requested the developer answer this question. Chair Sand asked if the entire site was zoned neighborhood business now. Mr. Hellegers replied it was approved as neighborhood business at the June meeting. Chair Sand stated the City had received several emails and other correspondence from residents, including a memorandum from Gale E. Van Buskirk at 1390 Arden View Drive, attaching a petition signed by 154 citizens opposing this project. Commissioner Thompson asked if there had been a new landscape plan submitted. Mr. Hellegers replied they had not received a landscape plan at this time, but one would be required before this would get final approval. Chair Sand invited anyone for or against the vanance to come forward and make comment. 5, . . Elwood F. Caldwell, 1451 Arden View Drive, stated he was commenting on behalf of the Board of Directors of Arden Hills North Homes Association. He presented his written comments: "This is in response to the eight-page memorandum dated July 6 containing the staff recommendations plus various attachments, to both of which we will refer, but . more particularly to the 16 specific conditions for approval on pages 6 ar.d 7. No. 1 stated in part that "The applicant shall submit revised plans, responsive to comments from the Plan Review Comments contained in City Planning File #05-12..." ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 6 . [emphasis added]. Since we endorse those comments unequivocally, we believe that the revised final plans should comply with rather than be responsive to them. "Responsive" according to the dictionary means "making answer or reply" or simply "answering." Nos. 2-8 are conditions on which we have no comment or with which we agree. No. 9 deals with signagc. Notwithstanding the 30 square foot maximum unit wall signage allowed by ordinance in the NB district, we previously recommended a maximum of 6 square feet, which has been ignored. Signage in a very similar Royal Oaks development in Lakeville, of which you have seen color photographs, currently appears to fall within that limit. In any event, unit wall signage should be limited to not over 15 square feet, which we understand units in the Lakeville development may be permitted. We also object strongly to the 60 square foot internally illuminated sign proposed to be allowed on the north wall of building 26-30 that would be visible over the holding pond from Highway 96. In our view it would detract substantially from the "townhome" appearance of the development. . Nos. 10-15 are conditions which we previously recommended and which received zero acknowledgment or attention in the July 6 staff recommendations. It deals with the problematic Hmnline AvenueIKarth Lake Circle/Site Access intersection. At the very least, the plat should be revised to show larger than standard radii (50-foot recommended) on the northwest and southwest corners of that intersection as recommended by the traffic study (on page 14 of Attachment 4b-3 to the June 1 staff recommendations) and concurred in by the Rmnsey County traffic engineer Dan Soler as item 4 in his memorandum of May 20, 2005 (Attachment 4a-4 to the June 6 staff recommendations). If the project is approved, the additional condition should require construction of the radii at that intersection in the initial phase of development. In summary, we continue to obiect to this proiect, but ask that if vou recommend approval to the Citv Council, at the verv least vou retain or strengthen the present staff conditions 2-8 and 10-15. and in addition: 1) In condition No.1, require compliance with and not merely responsive to the many comments from the Plan Review Comments section of the staff report; 2) In condition No.9, limit unit wall signage to not over 15 square feet and preferably not over six square feet, and delete permission for any sign on the north wall of units 25-30; 3) Add a condition No. 16 requiring that the recommended 50-foot radii at Hmnline Avenue be shown on the plat and be constructed in the initial phase of construction of the development." . Commissioner McClung stated in order to construct a 50-foot radii would require some easement from the townhome association. He asked if the townhome association had discussed this. Dave Ehresman, 1481 Arden View Drive, President of Arden Hills Townhomes North, stated they did not favor the lighted, illuminated sign on the building. With respect to the 50-foot radius curve he offered the townhome association was willing to negotiate an ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 7. easement at no cost to the developer to allow a 50-foot radius to be incorporated into the development. . Commissioner Larson asked if they would need to obtain right-of-way from the daycare also. Mr. Hellegers responded the Developer would need to work with Excel to move the pole and there might be a need to also obtain an easement from the daycare. Mr. Clark stated the other question they needed to discuss was that the traffic engineer study had discussed a 50-foot radius and this did not conform with other street intersections in the City. Mr. Brown stated a normal intersection had a 25-30 foot radius and he was not sure where the 50-foot recommendation cmne from and they did not anticipate large truck traffic. He recommended as large of a radius as possible, but 50 feet appeared to be excessive and 25-30 would be more appropriate. Commissioner Larson asked if this would stand out as being dissimilar to other streets that accessed Hmnline. Mr. Brown replied it would. Dan Soler, Traffic Engineer Ramsey County Public Works Department, stated originally when he looked at the traffic study, he was not sure there was a number in it, but he agreed there should be some type of a radius on that corner. He indicated there are only two reasons why they would want a larger radius including a high number of semi-tractor . trailers using the access and to ensure that when vehicles are turning they end up on the correct side of the road. He recommended there be a reasonable radius, such as 25-30 feet. He noted there were no 50-foot radius on Hmnline and Highway 96. Commissioner Zimmerman asked ifthe County had any guidelines with respect to radius. Mr. Soler replied they did and the radius ranged from 25-50 feet depending upon the factors, but he recommended a 25-30 foot radius for this development. Chair Sand asked if there was adequate access on Highway 96 to stripe the highway for the turn lane. Mr. Soler replied there was sufficient width for a turn lane and he recommended striping and signing be put into place. Chair Sand asked if there should be an acceleration lane for exiting vehicles. Mr. Soler responded there was not such a lane anywhere else on Highway 96 and typically they did not use acceleration lanes on Highway 96 or any other County roads. Commissioner Modesette inquired about "U" turns. Mr. Soler stated "U" turns were not an issue anywhere there were "U" turns at a protected signal. He acknowledged "U" turns in some areas were a problem and in some areas they were not and it depended upon the location. Commissioner Zimmerman asked if there was any precedence in tJlere being a sign some number of feet before the entrance/exit to the property that indicated that there was traffic . entering from the right. Mr. Solder replied signage such as this might be helpfuL He stated they could look at the sight lines to see if this made sense. . . . ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 8 Chair Sand asked if there was anything that would prevent the driveway access to be laid out at a different location on Highway 96. Mr. Soler replied the driveway could not be too close to where the right turn lane began at Hamline. Commissioner McClung noted the Hmnline turn lane during rush hour did back up almost to this proposed driveway entrance. Commissioner McClung stated there was an issue with traffic on southbound Hmnline during morning rush hour. Jim Hartsoe, President Townhouse Villages Homeowners Association South, 4430 Arden View Court, stated the traffic on Hamline was a big problem, especially between 7-9 a.m. He noted there was no light on Arden View Drive. He asked if people going north on Hamline be able to turn left into the development. He did not believe the traffic questions had been addressed well. He stated he had a concern about the number of businesses being proposed on the property. He expressed concern with respect to drainage. He stated the homeowners found it difficult getting and in out onto Hamline Avenue and asked this be taken into consideration. Kathy Sikano(?sp), Karth Lake Circle, expressed concern about the inability of people to turn left onto Karth Lake Circle off of Hmnline during rush hour. She noted there was no left turn lane to allow people to turn into Karth Lake Circle. Diane Phillipi, 1442 Arden View Drive, expressed concern about the lanes merging where the proposed driveway was going to be put. Cindy Owen, 4490 Hamline, expressed concern about the traffic increase on Hamline. She noted the traffic had grown immensely over the past years and she was concerned about the safety of the residents on Hmnline Avenue. Gail Van Buskirk, 1390 Arden View Drive, stated she had submitted a petition with 154 signatures in opposition to this development. She indicated a lot of citizens were concerned about this. She stated she was concerned with the traffic study in that they tried to use the current traffic and forecast future traffic, without addressing the increase of traffic with Guidant's development. She indicated the study also did not address the increased traffic onto all of the streets that exited onto Hamline Avenue. She noted no environmental impact statement had been done, but with the water and drainage concerns, she encouraged them to require an environmental assessment or impact statement to make sure those issues were under controL She asked them to deny this planning case. Susie Severson, 1345 Arden View Drive, expressed concern about the police traffic on Hamline Avenue and the safety of the children in the area. Elwood Caldwell noted the traffic study had recommended a 50-foot radii and he believed this intersection was like no other intersection in the City and needed that radii. Terry Giel, 4534 Keithson Drive, stated making a "U" turn on Highway 96 was problematic. ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 9, Tony Tredal, 4521 Keithson Drive, stated she was opposed to this development. She . noted their home had been built by Royal Oaks Realty and she had experienced many problems with Royal Oaks Realty with them not complying with the City of Arden Hills requirements and Rice Creek Watershed District requirement. She noted this developer was not responsive and asked how the City could trust a company that had betrayed them in the past. Commissioner Thompson asked if the radius was 25-30 feet would it still be necessary to move the utility pole. Mr. Hellegers replied staff would need to look at this. Mr. Clark stated that more than likely the additional space for the radius would create the need for the driveway to have additional space to the south, outside of the easement. Commissioner Modesettc asked if there was anyway to put in a dedicated turn lane for the driveway. Commissioner McClung recommended amendments to the conditions and wanted to add two additional recommendations. First, with respect to signage, his concern was the variance for the signage. He stated they should allow a freestanding monument sign on Highway 96 and it should comply with the sign restrictions. Wall signage should be within accordance with the City's sign ordinance standards. He was opposed to a large sign on the back of units 26-30 and recommended that language be struck from condition number 9. He noted he would not be in support of a sign variance. He expressed concern about the trail to the west in that it was only 10 feet from the back of units 1, 2 and 3. He proposed repositioning the buildings to allow a 20-foot setback from where the building ends to the trail. He believed there would be public safety concerns, as well as drainage concerns. He recommend a larger than standard radii with a minimum of 30-feet and allow the applicant to bring forth a proposal that the City would approve prior to the issuance of a building permit. . Mr. Clark stated it was his understanding the PTRC was asked to look at this and he did not believe they had made a recommendation to move the buildings, but their concern was that the integrity of the trail be maintained. Commissioner Larson asked if the trail way was protected from the drainage plans submitted. Mr. Brown replied he did not remember that area being a concern, but this would be something they would look at further and the drainage should not adversely impact the trail. Commissioner Thompson asked if they should recommend some type of lighting on the trail for the safety of the people walking the trail. Chair Sand noted they needed to balance the safety for the path users versus lighting issues for the homes by the trail. Commissioner McClung stated that was the reason he wanted a larger area between the buildings and the trail. . Mike Black, Royal Oaks Realty, stated they might have some room to make some adjustments between the buildings to add an additional five feet for the trail. kRDEN HILLS PLANNING COMMISSION - JULY 6, 2005 10 . Commissioner McClung stated he would be willing to look at allowing some flexibility to the required parking because this was strictly office use, which would give more space to th(l trail, more green space, and a larger setback for the homes on Keithson Drive. Chair Sand asked if they could put in some environmentally friendly lighting two or three feet off of the ground along the path. Commissioner Thompson asked if they could require them protecting the trail while construction was happening. . Commissioner McClung moved, seconded by Commissioner Larson to recommend approval of Planning Case No. 05-12: Royal Oaks Realty, 1000 County Road E West, Shoreview, MN; Master and Pinal POD and Preliminary Plat for Old City Hall and Public Works Site (1440-1450 Highway 96), subject to the conditions as noted in staffs July 6, 2005 report and adding the following amendment/conditions: Condition 9 to read - Signage: One freestanding monument sign at the Highway 96 entrance shall serve for the development which shall conform to the City's Sign Ordinance restrictions. Wall signage within the development shall include 30 square feet for each unit in accordance with the City's Sign Ordinance. Signage shall be limited to the front of the building. 16. Building Setback from City Trail: Units 1,2, and 3 ofthe proposed development shall be set back at least 20 feet from the existing trail on the west side of the property. 17. Hmnline Avenue Entrance: To facilitate movement in and out of the development, a minimum 30-foot radii shall be built on the northwest and southwest comer of the intersection. Revised entrance plans shall be submitted to the City Engineer and Rmnsey County Engineer for approval prior to the issuance of the building permits. 18. During construction of the development and post construction of the development, applicant shall provide plans to the City Engineer that will show how impact the City trail on the west side of the development shall be mitigated including a drainage plan to prevent erosion of the trail. Commissioner Bezdicek expressed concern with the 20-foot setback for the trail and requested this be revised to a 15- foot setback. Commissioner Bezdicek moved, seconded by Commissioner Thompson to amend Condition 16 to require a l5-foot setback for the trail, instead of a 20-foot setback. The motion carried (6-1) (Commissioner McClung opposed). Chair Sand noted Condition 16 would read l5-feet instead of20-feet. Commissioner Larson requested they amend Condition number 18 that the developer is to provide low-level lighting for the trail behind the buildings subject to approval by the City Planner. Commissioner McClung accepted the amendment. The motion carried (6-1) (Commissioner McClung opposed). . REPORTS A. Planning Commissioners . . e e City Council Meeting July 11, 2005 Attachment 6A - 5 . . . July 6, 2005 Mayor Beverly Aplikowski City of Arden Hills 1245 West Hwy 96 Arden Hills, MN 55112 Mayor Applikowski, My name is Toni Tredal and I live at 4521 Keithson Drive, Arden Hills. I want to state that I'm apposed to the "Arden Hills Office Park" project as proposed for many reasons some of which are: *Density (number and size of buildings) *Lack of green space *Lack of adequate parking for the size and scope of the project *No bid process for the property *Low price per acre compared to other property sold in the area *Poor access and return to Hwy 96 (requires a U turn to go West on 96) * Zoning permits, Not Office Park - It's a strip mall All this being said it does not address my main concern which is Royal Oaks Realty and Marcel Eibensteiner being the developer of this project. In 1988 we (Mark Magers & I) purchased property from Royal Oaks Realty to build a home on Keithson Drive. We wanted to live in Arden Hills because of the absence of commercial development and the zoning laws that protected us from a "strip mall environment". We knew this would result in higher taxes but were willing to pay them based on the quality of life we wanted. Unfortunately it was the start of a nightmare that latest over five (5) years and cost the City of Arden Hills, our neighbors and us thousands of dollars in assessments, weeks, months and years of anguish, hours of meetings with the City of Arden Hills, Rice Creek Watershed District, . city engineers and lawyers trying to design and complete the "Beautifully Landscaped Pond" that was promised but abandoned by Royal Oaks Realty and Marcel Eibensteiner leaving a slew filled with construction debris that had to be pumped, by the residents to prevent overflow, cased damage to all surrounding property and the loss of dozens of trees. This was only to be compounded by improperly installed sewer lines to the houses that broke causing erosion from the houses to the street and eventually eroding the street to the point that in three years after install it was not drivable and had to be reconstructed at the expense of the City of Arden Hills and additional home owner assessments. We could go on and on listing all the issues we had to deal with to complete the Keithson Pond Neighborhood. It is a fact that our issues were act of "gross negligence" on the part of the Royal Oaks Realty, City of Arden Hills, The Watershed District, and SHE who was the city engineer at the time. All of the people at the City of Arden Hills and Rice Creek Watershed districts are long gone from their positions but the one constant remains ... Royal Oaks Realty and Marcel Eibensteiner the . man who was at the center of all the issues, the man who profited from the sale of the property, who did not comply with the City of Arden Hills requirements, who did not comply with the Rice Creek Watershed requirements, who did not comply with the city engineer requirements, and who broke his promises to the homeowners along Keithson Drive. We are will aware of "Buyer Beware" and have learned the hard way that there is little recourse after the fact but I also believe that "Tigers Do Not Change Their Stripes." Royal Oaks Reality and Marcel Eibensteiner among many other things have proven in the past to not be responsive to the City of Arden Hills, willfully not complying with the permit requirements by the City Engineer and Rice Creek Watershed District. Marcel Eibensteiner clearly abandoned and closed down the Keithson Development once the lots were sold and before completion of the requirements knowing full well that once Keithson Development was shut down there would be no recourse for the city or home owners. The logic that the City of Arden Hills would even entertain doing business with Royal Oaks Realty escapes our sense of reasoning. . , . . . .. What are you elected to do if not protect the citizens of Arden Hills from willful and flagrant abuse of the rules, policies and regulations? What would be different with this project, how could you trust the word of a man or a company that had betrayed The City of Arden Hills in the past? Sincerely, Toni Tredal Mark Magers Cc: David Grant Brenda Holden Gregg Larson Lois Rem Peter Hellegers ~ ~HILLS City ot Arden Hills Re uest for Council Action Prepared by: PH Dep!.: Com. Dev. Council Mtg. Date: 7/11/2005 Final Action Needed By: 7/29/2005 Agenda Item , m ~ PC# 05-17: Presbyterian Homes SUP Amendment for an addition to the McKnillht Care Center Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: N/A Council Action Request: . Consider Resolution 05-46 which would approve a Special Use Permit Amendment for an addition to the south end of the McKnight Care Center . Consider the SUP Amendment form. Staff Recommendation: . Approve Resolution 05-46 which would approve a Special Use Permit Amendment for an addition to the south end of the McKnight Care Center . Approve the SUP Amendment form. Advisory Commission Action: ____,_______~--.----m'.-.--.^.-.-..-----.-- Commission - Planning PTRC Date 7/6/2005 Action ... . ,<\(Jproved (7..(j) NO~}\(Jplicable N()t"ppllc;,,_ble... --------------, .-----------, Supporting Documents (which are attached to this Action Form): [gJ Memo/Letter: - Special Use Permit Amendment Form 05-17 - Staff Report to the City Council - July 11, 2005 [gJ Resolution (No. 05-46) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: .dministratorlStaff Comments: Page 1 of 1 . . . , ~ ~~HILLS MEMORANDUM DATE: Agenda Item 6.B July 11, 2005 TO: Mayor and City Council FROM: Peter Hellegers, City Planner SUBJECT: PC #05-17, Senior Housing Partners (for Presbyterian Homes) 3220 Lake Johanna Boulevard - McKnight Care Center Addition/Remodeling SUP Amendment Requested Action . Consider the attached Resolution No. 05-46 which would approve the requested Special Use Permit Amendment for an addition to the south end of the McKnight Care Center on the Presbyterian Homes property in Arden Hills subject to seven conditions. . Consider the attached Special Use Permit No. 05-17. Planninl! Commission Recommendation At their July 6, 2005 meeting the Planning Commission reviewed Planning Case #05-17 and unanimously recommended approval (7-0) of the Special Use Permit Amendment for the McKnight Care Center Addition Presbyterian Homes, after making a finding that the building addition for the special use of institutional housing will not have an adverse impact on the surrounding properties or on the community as a whole; subject to the following seven (7) conditions: 1. Revised Final Plans. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments section (section 9) of the July 6, 2005 Staff Report to the Planning Commission, contained in City Planning File #05-12, for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance ofbuilding permits. 2. Landscaping Plans. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of an occupancy permit. 3. Screening of Mechanical Operating Equipment. All mechanical operating equipment shall be screened to meet City regulations. 4. Noise Level of Mechanical Operating Equipment. All mechanical operating equipment shall meet the City regulations for noise levels. Ifthe City Council determines \\Earth\Planning\P~anning Cases\1005\05-17 Pres Homes SUP Amendment McKnight Care Ctr Addition (PENDING)\07-11-05 CC Report 05- 17.doc Page 1 of2 that the noise level from the mechanical operating equipment is not meeting City regulations for noise levels; the applicant shall be required to reduce the noise levels from . the mechanical operating equipment. 5. Protective Fencing on the Retaining Wall. Protective fencing shall be erected at the top of the retaining wall. Fencing may be decorative (wrought iron) or a vinyl coated chain link style fencing (suggest black, brown, or dark green). 6. Execution of an SUP Amendment Permit. Execution of an SUP Amendment Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. 7. Necessary Approvals from Other Agencies. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, Rmnsey County, the State of Minnesota Department of Natural Resources and any other governing agencies where applicable. J Deadline for A!!encv Actions - July 29, 2005 The City of Arden Hills received the completed application for this request on May 31, 2005 Pursuant to Minnesota State Statue, the City must act on this request by July 29,2005 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Options 1. 2. 3. Recommend approval as submitted. Recommend approval with conditions. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. . 4. Attachments 6B-l Resolution 05-46; Approving a Special Use Permit Amendment for Presbyterian Homes 6B-2 SUP Document 05-17 6B-3 Staff Report to the Planning Commission - July 6,2005 6B-4 Planning Commission Minute Excerpt - July 6, 2005 \\Earth\Planning\Planning Cases\2005\05-] 7 Pres Homes SUP Amendment McKnight Care CtT Addition (PFNDlNG)\07-1 J -05 CC Report 05- . 17.doc Page 2 of2 , . City Council Meeting Attachment 6B - 1 . . July 11, 2005 . . . ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-46 RESOLUTION APPROVING A SPECIAL USE PERMIT AMENDMENT FOR PRESBYTERIAN HOMES WHEREAS: on May 31, 2005 Senior Housing Partners on behalf of Presbyterian Homes submitted a completed application for review of a Special Use Permit Amendment which would allow an addition to the south end of the McKnight Care Center on the Presbyterian Homes property located at 3220 Lake Johanna Boulevard In Arden Hills. WHEREAS: on July 6, 2005, a public hearing was held by the Planning Commission reviewing the application by Senior Housing Partners on behalf of Presbyterian Homes and at the conclusion of the public hearing the Planning Commission unanimously recommended approval subject to seven (7) conditions of approval and after considering the effect on the proposed use based upon health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: existing and anticipated liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the City within the general purpose and intent of the orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. WHEREAS: on July 11, 2005, the City Council received the recommendations of the Planning Commission. NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills approves the Special Use Permit Amendment for Presbyterian Homes, dated July 11, 2005. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF JULY, 2005. Beverly Aplikowski, Mayor , ATTEST: . Michelle A. Wolfe, City Administrator . . . . . City Council Meeting Attachment 6B - 2 July 11, 2005 . . . DRAFT STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS SPECIAL USE PERMIT CASE NO. 05-17 1.0 Recitals. A. Presbyterian Homes of Minnesota, a Minnesota non-profit corporation (the "Permitee") represents that it is the record fee owner of the following described property situated in Ramsey County, Minnesota, to wit (the "Property"): All that part of Lot 5, Section 33, Township 30, Range 23 described as follows, to wit: Beginning at a point on the west line of said Lot 4, 400 feet north of the southwest corner of said lot: thence North on the west line of said Lot 5 to a point where the said north line intersects with easterly line of said Lot 5; thence along the said easterly line of said Lot 5 to the intersection thereof with the northerly line of that tract or parcel of land in said Lot 5 heretofore conveyed to Martin Hosli by Deed recorded in "494" Deeds 93; thence West along the said northerly line of said tract of land heretofore conveyed to the said Martin Hosli to a point distant 884.8 feet due north of the south line of said Lot 5 and 935.8 feet due east from the west line of said Lot 5; thence in a southwesterly direction 936 feet to a point on the south line of said Lot 5 distant 630 feet east of the southwest corner thereof; thence north along the west line of said Lot 5 to the point of beginning, excepting therefrom the following described property: the southerly 400 feet of said Lot 5 which lies westerly of a line which is 66 feet northwesterly of and parallel to the following described line: beginning at a point on the south line of said Lot 5, 5,630 feet east of the southwest corner thereof; thence running northeasterly in a straight line 936 feet to a point which is 884.8 feet due north of the south line of said Lot 5 and 945.8 feet due east of the west line of said Lot 5. . B. The Property is located in an R-2 Zoning District. C. The City of Arden Hills has issued prior special use permits and amendments to special use permits for the Property as contained in Planning Case File Nos. 70-52, 73-10 and 75-17 A. D. On May 31, 2005. the Senior Housing Partners, on behalf of Permitee, submitted a completed application for review of a special use permit amendment which would allow an addition to the south end of the McKnight Care Center on the Property. E. At a public hearing on June 6, 2005. the Arden Hills Planning Commission reviewed the application, the report and recommendations of the Arden Hills City Planner, the comments made at the public hearing, and recommended approval of the special use permit (the "SUP") subject to certain conditions. . 2.0 Approval of SUP. On July 11, 2005, the Arden Hills City Council considered the recommendations of the Arden Hills City Planner, the recommendations of the Planning Commission, the effects of the proposed SUP on the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, and the community as a whole; and adopted Resolution No. 05-46 approving the SUP and allowing the Property to be used for the construction of an addition to the south end of the McKnight Care Center. The approval of the Arden Hills City is subject to the following conditions: A. Revised Final Plans. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments section (section 9) of the July 6, 2005 Staff Report to the Planning Commission, contained in City Planning File #05-12, for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. . 2 . . . B. Landscaping Plans. The applicant sholl submit 0 revised landscape plan for review and approval by the City Planner prior to the issuance of on occupancy permit. C. Screening of Mechanical Operating Equipment. All mechanical operating equipment sholl be screened to meet City regulations. D. Noise Level of Mechanical Operating Equipment. All mechanical operating equipment sholl meet the City regulations for noise levels. If the City Council determines that the noise level from the mechanical operating equipment is not meeting City regulations for noise levels; the applicant sholl be required to reduce the noise levels from the mechanical operating equipment. E. Protective Fencing on the Retaining Wall. Protective fencing sholl be erected at the top of the retaining wall. Fencing may be decorative (wrought iron) or 0 vinyl coated chain link style fencing (suggest block, brown, or dark green). F. Execution of an SUP Amendment Permit. Execution of on SUP Amendment Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. G. Necessary Approvals from Other Agencies. The applicant shall obtain 011 necessary permits from the Rice Creek Watershed District, Ramsey County, the State of Minnesota Department of Natural Resources and any other governing agencies where applicable 3.0 Compliance. Permitee hereby agrees to comply with the conditions of approval for the SUP. Dated this _ day of July, 2005 CITY OF ARDEN HILLS By: Beverly Aplikowski Its: Mayor PRESBYTERIAN HOMES OF MINNESOTA By: Name: 3 Its: . STATE OF MINNESOTA COUNTY OF On this _ day of , 2005, before me, a notary public within and for said county, personally appeared Beverly Aplikowski, to me known to be the Mayor of the City of Arden Hills, and she executed the foregoing instrument and acknowledged that she executed the same by authority of and on behalf of City of Arden Hills. Notary Public STATE OF MINNESOTA COUNTY OF On this _ day of , 2005, before me, a notary public within and for said county, personally appeared , to me known to be the of Presbyterian Homes of Minnesota, a Minnesota non- . profit corporation, and s/he executed the foregoing instrument an,j acknowledged that s/he executed the same by authority of and on behalf of the corporation. Notary Public F:\users\Janice\Jerry\Arden Hills\Presb Homes SUP. doc . 4 . . . City Council Meeting July 11, 2005 Attachment 6B - 3 . ~ ~HILLS MEMORANDUM DATE: 3.A July 6, 2005 PC Agenda Item TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-17, Senior Housing Partners (for Presbyterian Homes) 3220 Lake Johanna Boulevard - McKnight Care Center Addition/Remodeling SUP Amendment Requested Action Consider the requested Special Use Permit Amendment for an addition to the south end of the McKnight Care Center on the Presbyterian Homes property in Arden Hills. Backl!round . Surrounding Area . North R-2: Single & Two Family Residential R-2: Single & Two Family Residential Lake Johanna/R-I: Single Famil Residential R-2: Single & Two Family Residential Multiple Family Residential Lake Johanna / Single Family Detached Residential Single Family Detached Residential Low Density Rcsldential Single Family Detached Residential South Public & Institutional Lake Johanna! Low Density Residential East West Low Density Residential Site Data Public & Institutional Multiple Family Residential R-2: Single & Two Family Residential 26.02 acres (1,133,254 square feet) Slopes downward from west to east toward Lake JohaJilla. \\Earlh\Planning\Planning Cases\2005\Q5-17 Pres Homes SUP AmendmenL McKnight Care Ctr Addition (PENDlNG)\07-06-05 PC Report Pres Home McKnight Care Center Addition SUP Amend PC-05-17.doc Page 1 of7 Soecial Use Permit Amendment The applicant has requested that the Planning Commission review a Special Use Permit Amendment to allow a 13,156 square foot addition to the south end of the McKnight Care Center. . Overview The applicant is proposing a Special Use Permit (SUP) Amendment to allow for an addition to the south end of the McKnight Care Center. Currently the McKnight Care Center houses 208 skilled care residents. The State of Minnesota granted an exception to the Nursing Home Moratorium to allow for the changes to occur. The proposed addition would allow Presbyterian Homes to eliminate twelve (12) 3-bed rooms and move to a configuration of single bed rooms and 2-bed rooms, allow for separate dining areas, and add a fourth floor rooftop garden. While the addition work would take place Pres. Homes would also take the opportunity to update the look ofthe interior spaces. The addition is proposed to maintain the existing west building line or in some places come two feet closer to Lake Johanna Boulevard, still meeting the City's setbacks, and would use exterior materials that coordinate with the existing building. The number of residents at the McKnight Care Center would not change; they would simply be in different room configurations. Also, the number of employees would stay the smne. There would be excavation along the west side of the building into the hill to allow for adequate space and light to resident rooms. The trees along the west property line should not be affected; any other trees that would be affected and cannot be moved would be replaced with new plantings. No new exterior signage would be added as part ofthis project. . Following are some tables with pertinent information: Resident Bed Count Floor Number of Existing Beds Number of New Beds First Floor 16 28 Second Floor 60 61 Third Floor 60 61 .- -----. Fourth Floor 70 58 Total 208 208 Building Area Existing Gross S.F. Addition Total Gross S.F. First Floor 26,956 4,125 31,081 Second Floor 25,788 4,125 29,913 ...IJ1iI:dFloor 25,788 4,125 29,913 --- Fourth Floor 22,264 I 781 23,045 Total 100,796 I 13,156 113,952 \\Earth\Planning\Planning Cases\2005\OS-17 Pres Homes SUP Amendment McKnight Care CtT Addition (PENDIJ\1G)\07-06-0S PC Report Pres . Home McKnight Care Center Addition SUP Amend PC-05-] 7.doc Page 2 of7 . . . Special Use Permit A Special Use Permit is required for institutional housing in the R-2: Single & Two Fmnily Residential District. Special Use Permit (SUP) #70-52 approved a building addition to the main Presbyterian Homes building (Lakeview Residence). SUP #75-17 approved the Geriatric Center (McKnight Care Center). Plan Review 1. Zoning - Meets Requirements Institutional housing is listed as a special use in the R-2: Single and Two Family Residential Zoning District. Building Setbacks Following is a comparison of the proposed setbacks as compared with the setback standards established by the Zoning Ordinance. 42.9' Front Yard (Lake Johanna Blvd.) 2. Special Use Permit Analysis - Finding Required Special Use/Special Use Permit - Since institutional housing is listed as a special use in the R-2: Single and Two Fmnily Residential District, review of this item requires that the Planning Commission (and City Council) consider certain nuisance characteristics. Section 8, D, 3, b ofthe Arden Hills Zoning Ordinance states that the City Council and Planning Commission: "__.shall consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: existing and anticipated traffic and parking conditions; noise, glare, odors, vibration. smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. .. \\Earth\Planning\Planning Cases\1005\05-17 Pres Homes SUP Amendment McKnight Care Or Addition (PENDING)\07-06-05 PC Report Pres Home McKnight Care Ccmer Addition SUP Amend PC-05-17.doc Page 3 of7 3. Landscaping - Does not include trees in the 3.5-4.0 caliper inch category. . (The upper end of the proposed range meets the minimum total caliper inch landscaping requirement; does not meet requirement for percentage of caliper inches; additional caliper inches of existing mature trees may be preserved but have not been included in these calculations) Minimum Landscaping Requirements Under the City's landscape plan design requirements 41.11 caliper inches of trees are required (the minimum total caliper inches required for trees can be arrived at by dividing the gross square footage of all floors of the building [13,156 by 320) for this case. The applicant has proposed 37.85-45.32 total caliper inches of new trees, the upper end of that range would meet the requirement per the minimum landscaping requirements. In the 4.5 to 5 Inch Caliper Inch category the proposed landscaping does not meet the required 3.48 caliper inches. However, this is offset by the proposed landscaping being more than 4 times the required total mnount. Caliper Inches of Trees (required / proposed) Required for buildings of 1-2 50 % (20.56) 30%(12.33) 20 % (8.22) Stories . Proposed # of (14.50-20.32) (0.00) (20.85-25.00) Caliper Inches 4. Aesthetics/Building Materials - Meets Requirement. Face brick is proposed to coordinate with the existing exterior of the McKnight Care Center. Trim materials would also match the building to provide a consistent look to the building, like it was all built at the same time. A knee wall would be used around the fourth floor garden with a 6-foot high prefinished metal fence above, The fence would likely be a vinyl coated fence, tan in color to blend with the building but open enough to allow residents to view the outdoors. The rooftop garden would also include some plantings to make the area more attractive for residents but would also help create a better view from the street as well. 5. Height of Buildings - Meets Requirement The addition is proposed to maintain the existing building height and at the southern end of the addition would be shorter since part of the area is the rooftop garden. The rooftop garden area at the top of the fence is still not as tall as the existing roof height. \\Farth\Phmning\PJanning Cases\2005\OS-17 Pres Homes SUP Amendmcn1 McKnight Care Or Addition (PENDlNG)\07-06-05 PC Report Pres . I lome McKnight Care Center Addition SUP Amend PC-05-17 .doc Page 4 of7 . 6. Screening - Meets Requirement. The existing trees along the west property line are proposed to stay. The shPlbs behind those trees would likely be removed to make way for the new retaining wall. Several of the large coniferous trees at the south end of the existing building which currently help to screen the building would be affected by the addition. The applicant has proposed to relocate these trees if possible, and replace the trees if relocation is not feasible. The preservation of as many existing trees as possible will help screen the building addition from the residential properties to the west. The applicant will need to verify that all mechanical equipment is screened, consistent with Section 6E4j of the City's Zoning Ordinance, including the transformer (shown as site plan note #21). 7. Lighting - Meets Requirement. General requirements for lighting state that the source oflighting shall be concealed or hooded and also that lights shall not cast light exceeding a meter reading of 1.0 foot candle on the trdvellanes of adjoining public streets or 0.4 foot candles on adjoining residential property. . The applicant has proposed a total of 5 wall pack style light fixtures along the west and south sides of the building. These lights would be below the grade of Lake Johanna Boulevard and should therefore not be visible from neighboring residential properties. The applicant should confirm that the lighting will meet the City's lighting requirements. 8. Grading, Drainage, and Utilities - Revised plans to address the comments and questions of the City Engineer regarding Grading, Drainage, and Utilities should be submitted. The City Engineer has reviewed the applicant's plans and has indicated areas for revision of plans and areas where additional details are required. The Planning Commission should review the plan review comments below and determine if they are comfortable with the City Engineer's recommendations as they relate to the grading, drainage and utility plans. If the Planning Commission is comfortable with the plans subject to the City Engineers recommendations, a condition should be added directing the applicant to submit revised grading, drainage, and utility plans to the City Engineer for review and approval prior to the issuance of building permits. The applicant shall also be required to obtain the necessary permits from the Rice Creek Watershed District in regard to drainage, erosion control, and stormwater; and from Ramsey County in regard to work within the Ramsey County right-of-way. . \\Earlh\PJanning\Planning Cases\2005\05-17 Pres Homes SUP Amendment McKnight Care elT Addition (PENDrNG)\07-06-05 PC Report Pres Home McKnight Care Center Addition SUP Amend PC-05-I7.doc Page 5 of7 9. Additional Plan Review Comments - Plan review comments received from City staff, the City Engineer, and the Lake Johanna Fire Department. . 1. Applications for building permits shall be submitted two weeks prior to the planned date of construction. Building permits approved by the Building Official shall be required prior to the start of any construction. 2. Please revise watermain connection to existing. Wet tap is not feasible with this design. Watermain will have to be cut. How many residents will be out of water? Will temporary water services be required? What time will the relocation be done? Will this be night work? How many services will be relocated as a result of relocating watermain? How will watermain be disinfected prior to turning on? 3. Ask Operations and Maintenance Superintendent ifhe would want the additional gate valves the relocation areas. 4. Remove the old watermain pipe. 5. Show profile of proposed watermain pipe. 6. The City uses CEAM spec for watermain installation; please include this in the plan. 7. Contact Ramsey COWlty for their approval on proposed watermain location, geogrid in the ROWand bit. patching section. 8. Construct railing or fence along top of wall. 9. Bit. patching section for Johanna Blvd should match existing section (consult Dan Soler at Rmnsey County). 10. Please note sidewalk grades on the plan. 11. Geogrid should be located on property. May need encroachment permit from County. 12. Provide erosion control plan for project. 13. Where does the existing storm sewer go? 14. Obtain watershed permit. 15. Provide traffic control plan. 16. Who will be responsible for the storm sewer after construction? . Staff Recommendation In Planning Case #05-17 staff recommends approval of the Special Use Permit Amendment for the Presbyterian Homes, after making a finding that the special use will not have an adverse impact on the surrounding properties or on the community as a whole; subject to the following seven (7) conditions: A. Revised Final Plans. The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments section of this report (9), contained in City Planning Pile #05-12, for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. B. Landscaping Plans. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of an occupancy permit. C. Screening of Mechanical Operating Equipment. All mechanical operating equipment shall be screened to meet City regulations. Page 6 of7 . \\Eartl1\Planning\Plunoing Cases\2005\05-17 Pres Homes SUP Amendment McKnight Care Ctr Addition (PENDTNG)\07-06-05 PC Report Pres Borne McKnight Care Center Addition SUP Amend PC-05-17_doc . . . D. Noise Level of Mechanical Operating Equipment. All mechanical operating equipment shall meet the City regulations for noise levels. If the City Council determines that the noise level from the mechanical operating equipment is not meeting City regulations for noise levels; the applicant shall he required to reduce the noise levels from the mechanical operating equipment. E. Protective Fencing on the Retaining Wall. Protective fencing shall be erected at the top of the retaining wall. Fencing may be decorative (wrought iron) or a vinyl coated chain link style fencing (suggest black, brown, or dark green). F. Execution of an SUD Amendment Permit. Execution of an SUP Amendment Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit. G. Necessary Approvals from Other Agencies. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, Rmnsey County, the State of Minnesota Department of Natural Resources and any other governing agencies where applicable. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Al!encv Actions - July 29,2005 The City of Arden Hills received the completed application for this request on May 31, 2005 Pursuant to Minnesota State Statue, the City must act on this request by July 29,2005 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 3a-l Location Map, other pertinent maps 3a-2 Plans and statement of request submitted by the applicant 3a-3 Neighborhood Meeting Flyer for McKnight Care Center Addition 3a-4 SUP #75-17A with plan information and SUP #70-52. \\Earth\Planning\Planning Cases\2005\05-17 Pres Homes SUP Amendment McKnight Care CtT Addition (PENDING)\07~06-05 PC Report Pres Home McKnight Care Center Addition SUP Amend PC-05-17.doc Page 70f7 r_ . . Planning Commission Meeting July 6, 2005 Attachment 3a - 1 ..~ "P. ~.., 8.>>"&:: i!'" ..~ . ~~a.~ -H., t ,g-...."!;.. ,!.!;~ . - ~ 0'; ~j; :!.:I.D~Hf:g~ eOlIl.. .>> III"" b;_~lfl1 ~ co IJfliIl'"'.I/.; If 0 ij~QI~~l~ 0 el~ SlO...... N ~-ii ..~ c !! ';:R ~ii .8~~~~~~ " ~a.p';'. 2 . ~ .. . (fJ -" .~ d~:i' ID "- ~ ~Bi Rf ~ c: "- g;~~,~h " ~;~.a~i~;: d '" i~oa..~~ 0 ID ~~;::;.II~ ~ -.. f C iI E -. .-"-~ ::t " ~.~o.si" 0- m p,;~~p :f.:~ ,,- '"' . P'-; i~ 1ii '" "~1-'f~~ . Z (U >- 5..;....~,f"'~ il ~. ..~. .-~. C IJ~ u..o- ;:: =. ' . ~8~~~b.~~g ~ ,,~ 0 ";O~b~"ijon 5 ~;: 0 2 u !~~9~~;:~ . , >- '" ID ::i'Su"v.g; ; N _ ~ , " n ;o.tr~~f 0 E ~ ...o~rn ~"t- " ;':i:~~S~~~" (C '~~., d ~_",b.~~B :.:: <f? -J 01 "D~';iJS"~~ E:..tEtlt.,;.~ !! ~~E~~~~~~ ~ '>>S~::!!~ll;~~"S ili"'8f~~-.~ '" Ef~E~~..f.. ~ -" "'.. 'Q"'>> 1= !I j; ~ IFdJ -!! IJ <jz ~ ill ill LL o o ro 0 0 0 0 'i' 'i' II , ~ ill 0 '" 0 (f) 0 0 'i' . \ .' . . Planning Commission Meeting July 6, 2005 Attachment 3a - 2 1i .' " [ ) ~ ~HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Telephone (651) 634-5120 Fax (651) 634-4137 www.ci.arden-hills.mn.us Planning Case No. Submittal Date Application Accepted By' Receipt Number Council Decision Council Decision Date 2005 LAND USE APPLICATION Applicant Information Applicant: 30n", f'r\..eh"lc.-ins -S-E'l'\to.... ~~l"-~ 'Po....+t\-tr.s Address: 2~4 S-. \-).(lY"'- h",,q, A"'t. Iv. ~ (00) Ros.('u: It., t'\\...v SS'lI) ~. Telephone No.: (Ps: 1- "'3 I:.. (;" 3 1'3 Fax No.: (, S 1- "':1'1 -G" Sa I EmailAddress: :Jrn4lh...\c.e",s G> S",,,j().,- pco.r+l\-tr-S . C~I'V' Property Information Property Owner ) Owner Address Address of Property Involved: Legal Description: 'Pr~~bykr"lo.", H-o~t'SO~ Arct~... \--).; lli :$2.20 \.-""ke JVho.,,~,,- .0\\10. A "d.b' l-l:\h l'-(\l\f S$" tic... ) . S oPe o,:\--4-rA c.. "'--'1 d. . . Property ID No.: Current Zoning: Type of Use: Property Acreage: 4133 - :s 0 2- ~ - L.\ 1 - 000 Z - 3 R'2. s'c.\\-to I<>..js;"~",,,~ liUl(\.J 'S~I'\\()'-r CCA-'fZ 30.1~ ape of Reauest* .. Apportionment of Assessments ($30) D Comprehensive Plan Amendment ($300) o Final Plat (including in Preliminary Plat) o Minor Subdivision (lot split/consolidation) ($300) o Planned Unit Development ($600 + escrow) o Preliminary Plat ($400 + $25 per lot + escrow) o Rezoning ($300) D Site Plan Review ($400) IB' Special Use Permit or Amended Special Use Permit ($300) o Vacation of Easement ($250 + escrow) D Variance (Sign Ordinance) ($250) o Variance (Zoning Ordinance) ($250) D Zoning Ordinance Amendment ($300 + escrow) Page 1 of3 'Applicants are responsible for reimbursement of consultant fees associated with filing, reviewing, and processing of this application. Such fees are to be paid in escrow up front or upon receipt of statement from the City of Arden Hills. Fees include costs for consultants retained by the City and include consultant planning services, attorney, and engineer. Payment of park dedication fees, established by City Ordinance, are required with certain procedures. . -; i~ , , . . " Brief Description of Request (please also include a detailed letter explainina the proiect): A \'!oj I~<" SoD \Ll'Aro. ~c>c)~ o..J.J..~l().... /V-i>t'>l'-Ouccl.l 0,," -\--0 \ ('Y\.~\(N '"3'-'----+- Car-t C-f"'+..t.... - po.....-\- c! 'PN.d,,)'+-ef'ICA...... 't-\o-M--€s 04 Af"(\~"" 'J;\k l"CA M.p'-' 1. -\.-0 1 t\;\.pr,h'-I'. -\-\...~ a VlIL\ ;1.-y I"l-C. r-~S \ t\..u..+ CrJ..o(..Il ~ FilinQ ReQuirements and Payment of Fees The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. The undersigned acknowledges that she/he understands that before this request can be considered, all required information and fees (including all deposits) must be paid to the City in advance. If additional fees are required to cover costs incurred by the City. the City Planner has the right to require additional payment from one or more of the undersigned, who shall be jointly liable for such fees. Such expenses may include (but are not limited to) direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of printing. mailing, and supplies. The City may withhold final action on a land use application and/or rescind prior action until all miscellaneous fees have been paid. Applicants are advised that an escrow deposit is required at the time of the submittal of the Land Use Application to offset costs associated with the proposed project. Required Submittal Information The City of Arden Hills requires the following submittals for all Land Use Applications: . A certified land survey. . Site plan(s) (for all development projects). . Five (5) large scale copies. folded in sets no larger than 8 )1," x 14" with the print side facing out, . Fifty (50) copies of 11" x 17" reductions of ALL PLANS MUST BE 3-HOLE PUNCHED AND Z- FOLDED. . Mailing iabels of all properties within 350 feet of the property (this information may be obtained from Ramsey County). True and accurate representation of the requirements outlined in the procedural form for the specified type of request Is the responsibility of the applicant. Completellncomplete Applications An incomplete application will delay the processing of land use requests. The application approval time commences and an application is considered officially filed when the City Planner has received and examined the application and determined that the application is complete. A decision on whether the application is complete or incomplete shall be made within fifteen (15) days following the submittal of the application. When the application is deemed to be "complete" it shall be placed on the agenda of the first possible Planning Commission meeting occurring at least thirty (30) days from the date of official submission of the application. Page 2 of 3 ~ " Notice of Meetina Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a desillnated representative must be present at the scheduled meeting. If not, the matter will be tqbleduntil the next available agenda. . AQenda Deadline and MeetinQ Schedule The deadline for submittal of land use applications is required according to the schedule outlined below. There are no exceptions. All Planning Commission meetings are held on the first Wednesday of each month at 7:00 PM. City Council meetings are held the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. Applicants are advised that additional meetings and/or workshops are scheduled wh7n necessary upon approval of the Planning Commission. 2005 SCHEDULE ('subject to change) APPLICATION DEADLINE DATE' TENTATIVE PLANNING CC>MMISSION MEtnNG' (Generally held on 1"Wednesda at 7:00 TENTATIVE CITY COUNCIL MEI:TING DATE' (Generally held on last Monda at 7:00 .m. . Acknowledqemeritand Siqnature I acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application and fully understand that I am responsible for all costs incurred by the City related to the processing of thisapPlicati~.~/L i5' 5/~/)O~ ~ignature Date Please contact the City Planner at (651) 634-5134 if you have any questions regarding your application. .....'Additional copies of this application form are available on the City's website: httD://www.ci.arden- . hi/ls.mn. us/Departments/Community Development/Plannina/plannino farms.htm Page 3 of3 1r4t \~ ) - . PARCEL DESCRIPTION: (#33-3023-43-0002-3) All that part of Lot 5, Sect. 33, T. 30, R. 23 described as follows, to- wit: Beginning at a point on the W. line of said Lot 4, 400 feet N. of the SW comer of said Lot; thence N. on the W line of said Lot 5 to a point where the said N. line intersects the E'ly line of said Lot 5; thence along the said E'ly line of said Lit 5 to the intersection thereof with the N'ly line of that tract or parce/of land in said Lit 5 heretofore conveyed to Martin Hosli by Deed recorded in '494" Deeds 93; thence W along the said N'ly line of said tract of land heretofore conveyed to the said Martin Hosli to a point distant 884.8 feet due N. of the S. line of said Liot 5 and 935.8 feet due E. from the W line of said Lit 5; thence in a SWly direction 936 feet to a point on the S. line of said Lot 5 distant 630 feet E. of the SW comer thereof; thence N. along the W line of said Lot 5 to the point of beginning, excepting therefrom the following described property: The S'ly 400 feet of said Lot 5 which lies Wly of a line which is 66 feet NWly of and parallel to the fallowing described line: Beginning fit. a point on the S. line of said Lot 55,630 feet I;. of the sW comer thereof: thence running NE'ly in a straight line 936 feet to a point which is 884.8 feet due N. of the S. line of said Lit 5 and 945.8 feet due E. of the W line of said Lot 5. , i'~) \ --" Presbyterian Homes of Arden Hills McKnight Care Center City of Arden Hills Special Use Permit Application Narrative Background Information Presbyterian Homes of Arden Hills is located in the City of Arden Hills, Rmnsey County, Minnesota. It is the birthplace of Presbyterian Homes and Services. McKnight Care Center is part of the Presbyterian Homes of Arden Hills' cmnpus and is home to 208 skilled care residents. The State of Minnesota has granted McKnight Care Center an Exception to the Nursing Home Moratorium. McKnight Care Center is one of five approved for the Exception out of 38 applicants. This will allow McKnight Care Center to renovate the current facility and enhance resident quality oflife by addressing current needs. The State of Minnesota will assist in this process by providing additional debt support. As the deadline for the Exception to the Nursing Home Moratorium is approaching we are seeking necessary City Approvals to move forward with the project this summer. We are committed to improving the quality of care for our residents by implementing the necessary steps to successfully renovate and remodel McKnight Care Center. Current Needs . Eliminate twelve (12) three-bed rooms. Three-bed rooms are no longer acceptable to residents, their fmnilies or to experts in our field. We plan to eliminate the twelve three-bed rooms replacing them with private and semi- private rooms. . Reduce number of residents on the fourth floor from 72 residents to 58. This will decrease over stimulation that comes with larger resident groups and increase quality of life for our residents with dementia. Weare focused on decentralizing services such as dining and creating smaller fmnily group areas. . Increase storage for resident equipment. The additional storage will increase staffs ability to comply with Federal, State and Fire Marshall regulations for keeping hallways clear. This will again increase quality ofthe resident environment by eliminating the need for equipment to be stored in resident common space. . Create confidential areas for use and storage of medical records. The creation of these areas will provide spaces for staffs ability to comply with HIP AA regulations. . . . ~ e . Building AdditionslRenovations . Construction ofa 13,156 square foot addition adjacent to the South end of the existing building. Consisting of new resident rooms, 4th floor Dining Room, and 4th floor RoofTop Garden. . Renovation of existing administrative offices to create new resident rooms . Renovation of current common areas to create equipment storage areas, employee work areas, and resident community areas. . Replace corridor carpet . Paint corridor walls . Replace aging furnishings. Site Impact . Exterior of the Building - materials to coordinate with existing . Traffic Impact - no change in traffic pattern - the number of residents and employees remains the smne. . Landscape - retain/move existing trees replacing plantings unable to be moved. . Length of Building Construction -11-13 months . Property Line Set Backs - Building Addition will meet all required city property line set backs. . Staffing - Current operations will remain the smne related to deliveries, staffing patterns, parking and other related activities. We look forward to working with the City of Arden Hills during the AdditionlRenovation of McKnight Care Center. Our partnership in this project will improve the dignity and quality of services and care delivered to the Arden Hills Senior Population. It is our intent to comply with all City Codes and Requirements in creating a successful addition to the City of Arden Hills. ~3i: ;;gn 0::-: mZ z- :II:) _:Z: ....... ... CIln ~ > ~::a zm zn rnm oZ ~~ ::a (J'l lc' ~ V> Q) '.1\ .;, Ul 0 " ,. o . . .- t.e..oo Soc.. :w.....' I : I " :~ I r~1 J: . i .~ I .tl ~l , I I ~ , 1 !1 I i!-3.l1 .. ~.., H9-'."l-t. .. ~ "':=.t.. 0'00 L.. J.~. THE. ('+-400 . ~ ...."..3" r1 . . . lIE S,~3,';; - ---: 1- , DE " . , PRESBYTERIAN '38'3.~6 t ,'35 I I ~~) \ C;OVT LOT 5 . 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Presbyterian Homes of Arden Hills 3220 Lake Johanna Blvd. Arden Hills, MN 55112 (651) 631-6000 Dan Lindh, President/CEO Presbyterian HOllies and Services 2845 Hmnline Ave. N. Suite 200 Roseville, MN 55113 (651) 631-6133 John Mehrkens Deb Zarbok Senior Housing Partners 2845 Hmnline Ave. N. Suite 100 Roseville, MN 55025 (651) 631-6313 (651) 631-6318 . . . . a /. . ~ ~. . 4 . -::----~~ ~'n;"'--,;";.~ \', .--'~;"~,, ~ - ~ ~i~ ;'1 !.,' ;':::" ~ ~ -! i\----~ ~ -I ii! ~ ~ ~ ~-"'" < .. ~~21" .~! ,,! ,'-....., :::~'l'''~- _ .. ,,~~.'" ..L ---, IT.'.... ,1 ----.h' ~ ---,,___ , . NO""'".."",. I ~!,..--' 'C:::~o'W-'.Il.a."".~./..l. . ~~ -4 '~":::J:_ ' ~, '..-''', ~ \ ~ ....... ,~- . ~ -- _"'::"'->Il:..--'I' .' ~ , ~ - -- - - - - - .~"" -~"",--""",-, f,. ~ '"""""""- .... .>- . -= - == = = = - --- ~ """"~,,;..,~ I 1-:<111 " --=- -~~~""'= == -,- '" '"'-"'=-""~'" "''i- Wdtl ~ " ..... - -~ ....: '--- =--.JIt- ~~-- .:;;;"""";f' --"'- ~~":<<" II~--- ""'- - . 'i ;-n:-. ~=, - . _~ r '. '1.-,.. 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"t, --- f " . i , ~ ~ " . t " ! , I , ~ , ~ - . . Planning Commission Meeting July 6, 2005 Attachment 3a - 3 {e",?-RS /.- ".~~"/I/-,,. :- -- ::: :,.:.... ":; ~ ,~ "/ ... '"'-- PRESBy-rERIANl !:10IV1ES & SER~~J Senior communities designed with the hand a.rimee, a heart fir excellence and an eye to the future_ . J A R E ^ ,..';:; ,,- ,:;:---, .Ld::~~' -, ! Building Addition Informational Meeting _JU~ 1_0 Z005 I ell Y Or AkDEN HILLS I RE: McKnight Care Center 3220 Lake Johanna Blvd. Arden Hills, MN 551 J 2 Date: Time: Location: June 14th, 2005 6:30 pm Trinity Lutheran Church 3245 New Brighton Road Arden Hills, MN 551] 2 Presbyterian Homes would like to share with you information on our opportunity to increase the quality of life for our residents at McKnight Care Center. Thc State of Minnesota has awarded McKnight Care Center an Exemption to the Nursing Home Moratorium. This will allow us to increase the number of rooms on our campus, eliminating the need for three resident rooms and improving dining and community spaces, providing service to the same number of residents with current staff. Construction of a J 3, J 56 square toot addition adjacent to the South end of the existing building will allow the necessary room for these improvements, We arc working with the City of Arden Hills for assurance all city codes and regulations will be followed. For additional information on the proposed addition/renovation of MeKnight Care Center plcascjoin us on the 14th /t1r1i1tlf!,nllCJll c~ SfTiJJre5 281iS IhmJincAvenuc North. Suile 200, Rosn-ilk, ,'dl'.' 55113 Phone (6S]) 631-6100 fax (<l51) 631-(JI08 (~ . . Planning Commission Meeting July 6, 2005 Attachment 3a - 4 -, '" i. /-'--- \ i . . 1J:"'~~;;'f ii". --'~'!k',:_:; .--._- --<j.-~!f{'i<;_~~ . &c ~ " STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS AMENDED SPECIAL USE PERMIT--Case The undersigned~ Clerk-Administrator of the City of Arden Hills, does hereby certify that this Amended Special Use Permit is granted pursuant to the provisions of Ordinance No. 99, the Zoning Ordinance of the City of Arden Hills, in accordance with a public hearing duly held by the Planning Commission thereof on September 2, 1975 and subsequent approval by the Arden Hills City Council on September B, 1975. Permission is accordingly given the applicant, THE PRESBYTERIAN HOMES OF MINNESOTA, a Minnesota non-profit corporation, hereinafter referred to as "Permittee", to develop, construct and operate upon the property hereinafter described, a geriatric care center and ten (lO) townhouses for the elderly, along with appurtenant walkways and parking lot area, all in accordance with the various plans, drawings, renderings, pictures and documents as have been submitted to the City, dated August 19, 1975, have been reviewed, revised and approved by the Planning Commission after modifications made thereto by Harty, Elvig and AssOCiates, the architects for the Permittee, dated September 4, 1975; and are on file with the Clerk-Administrator in the City Hall. The property which is the subject of this Amended Special Use Permit is located at 3220 Lake Johanna Boulevard, is apparently owned of record by the Permittee, and is legally described as follows, to-wit: All that part of Lot 5, Section 33, Township 30, Range 23, according to United States Government survey thereof described as follows, to-wit: Beginning at a point on the west line of said Lot 5, 400 feet north of the southwest Corner of said lot; thence north on the west line of said Lot 5 to the northwest Corner thereof; thence east on the north line of said Lot 5 to a point where the said north line intersects the easterly line of said Lot 5; thence along the said easterly line of said Lot 5 to the intersection thereof with the northerly line of that tract or parcel of land in said Lot 5 heretofore conveyed to Martin Hosli by deed recorded in Book 491 of Deeds, Page 93; thence west along the said northerly line of said tract of land heretofore conveyed to the said Martin Hosli to a point distant 884.8 feet due north of the south line of said Lot 5 and 945.8 feet due east from the west line of said Lot 5; thence in a southwesterly direction 936 feet to a point on the south line of said Lot 5 distant 630 feet east of the southwest corner of said Lot 5; thence west along the south line of said Lot 5 to the southwest corner thereof; thence north along the west line of said Lot 5 to the . point of beginning excepting therefrom the following described property, namely: (1) All that part of said Lot 5 described as follows: Commencing at a point where the northerly line of said Lot 5 intersects the westerly shore of Lake Johanna; thence southwesterly 50 feet; thence at right angles and southeasterly 100 feet to the shore of Lake Johanna; thence along the shore of Lake Johanna to the point of beginning and excepting also (2) The southerly 400 feet of said Lot 5 which lies Westerly of a line which is 66 feet northwesterly of and parallel to the following described line: Beginning at a point on the south line of said Lot 5 630 feet east of the southwest corner thereof; thence running northeasterly in a straight line 936 feet to a point which is 884.8 feet due north of the south line of said Lot 5 and 945.8 feet due east of the west line of said Lot 5. AND all that part of Government Lot 5, Section 33, Township 30 North, Range 23 West, described as follows: Commencing at a point where the Northerly line of said Lot 5 intersects the Westerly shore of Lake Johanna; thence Southwesterly 50 feet; thence at right angles Southeasterly 100 feet to the shore of Lake Johanna; thence along the shore of Lake Johanna to the point of beginning; according to the Government survey thereof: together with all riparian rights acquired by the recession of Lake Johanna; AND ALSO a strip of ground 15 feet wide bounded on the South by the South line of Lot 27 in Auditor's Subdivision No. aOt Ramsey County, Minnesotat on the West side by the Westerly line of said Lot 27; and on the East side by the Easterly line of said Lot 27; on the North by a line parallel to and 15 feet North of the South line of said Lot 27 in Auditor's Subdivision No. 80, Ramsey County, Minnesota, being the South 15 feet of said Lot 27; as extended to Lake Johanna, together with all riparian rights acquired by the recession of Lake Johanna; according to the plat thereof on file and of record in the office of the Register of Deeds in and for said Ramsey County. This Amended Special Use Permit is issued not only subject to Permittee's compliance with the general conditions and documents mentioned hereinabove, but also subject to all the requirements, provisions and conditions set forth in the Special Use Permits issued to the Permittee on April 12, 1971 {Case No. 70-52) and April 9, 1973 (Case No. 73-10); except as modified herein; subject to all the requirements and conditions set forth in Ordinance No. 99, the Zoning Ordinance, as amended, including Permittee's obtaining proper Building Permits; and subject to the fallowing Special Conditions: 1. None of the buildings to be constructed by Permittee shall exceed an elevation of 24 feet above the grade of the east right-ot-way line of Lake Johanna Boule- vard. - 2 - JI ,,,C.' , j . . ~ ,_tI f ' I , . . . 2. The drainage plan of Permittee shall be approved by the City Engineer. 3. The receiving doors shall be posted with a sl go stating that deliveries will not be accepted prior to 7:00 a.m. 4. landscaping of the subject premises shari be performed In accordance with the landscapIng plans flied by Permittee and soal I be completed before the City wi I I allow occupancy of the structures to be constructed by Permittee pursuant to this Permit. To assure the City that the landscaping work wl It be done In accordance wtth said landscaping plans and will be completed at the time of final completion of -the construction of said structures, Permittee shalt post with the Clty--at the tIme It applies for BuIlding Permtts--a landscapTng performance bond in the SUm of one hundred twenty-five percent (125%) of the enttre cost of said landscaping .work, as estimated by t~e Crty.~s Planner or landscape Inspector, which sball name The City as obligee. The form, subSTance and exeCUTion of said performance bond, and the surety issuing the same, shal I be~subJect to the City Attorney's approval. Permittee shatl reimburse the City for costs Incurred In reviewing Permittee's landscaping plans, estimaT- Ing the cost of the work and the amount of the performance bond, Inspecting the work, giving final approval thereof, and any other services performed by him with respect to Permittee's landscaping of the subject premises. Dated this 8th day of September, 1975. CITY OF ARDEN HillS By Ok.d~~y;;)~~ Charlotte McNlesh, Clerk-Administrator -3- . ,. . . June 27, 1975 To: Arden Hills Planning Commission From: R. D. Fredlund, Planner Subject: McKnight Geriatric Care Center addition to Presbyterian Homes. !,roposal The proposed special permit request is to add a 4 story (2 stories above street grade) geriatric unit to the existing home and convert the existing home into a 170 bed board and lodging home. The addition will include 60 skilled-care beds, 120 intermediate-care beds, 46 short term beds, a community services program, medical clinic and day care facilities. In addition to the above units and converstion of existing facilities, there is proposed 8 efficiency liviag units and two 1 bed living units. Comprehensive Plan The plan for the area recognizes the continuation of the service in the area of the home and has designated the site as a community facility site. As such, density unlike TCCH which is located in a low density area, is more dependent upon zoning definitions of use and density than is TCCH. There is a proposed trails system along Johanna Boulevard - consideration might be given to include the trails system through the site instead of along the Boulevard. Such reaiignment might prove beneficial to residents of the home as well as the general public, and a possible linking of the trails system between the east ffild west sides of Lake Johanna might be more feasible. Zoning Ordinance The proposal (see attached information sheets) falls within the general re- quirements of the R-l zone, using the apartment building densities. Three areas of interpretation should be considered that mayor may not be at var- iance with the ordinance: (1) Unit size - the square footage of the units are less than the apartment units size) however, when considering that all services are not provided within the unit as is the case with an apartment, and that when the other service and support service areas are added to the apartment units, the resul tant area falls \'I'i thin the ordinance requirements; (2) Parking (underground) is provided up to the property line on Lake Johanna Boulevard instead of ten feet from the line, however, in that the parking is underground ffild therefore does not fall subject to the intent of setbacks. Parking is more similar in this case to underground utilities and the in- tent of the ordinance can be considered justified; (3) The ordinance has a maximum height requirement of 35' , whereas the proposed building has a height of 4 stories or 48 feet from ground level on the east side, however, the building has only a 28' height on the street side or west side. This would give an average height of 38' or only slightly above the required maximum and considering that this is a community facility as opposed to a single family home, the increase over maximum isn't too far out of align. '. \ . . i. i \ . . ~I ~1P11(N. The proposed con5truction will include in The McKnighf-Ga~~atric Care Center tacil iTies for 60 skilled-care beds, 120 inTermediaTe-care beds, 45 short-Term beds, a community services program, a medical clinic, and day-care fact I itie5. The Unit Housing construction wi II include 8 ett,iciency- I iving units and 2 I~bed living uniTS. The existing faci i ities wi II become 170 board & lodging beds. Support funcTions wil I be modified to accommodaTe the proposed consTruction. This wil I includa centra! iza~ion of The receiving, storage, waste areas~ and expansion wiThin the existing fad I iTY of the kitchen and laundry funcTions. ~~T~ PROPOSED BU I LD1:-.G CAR~ CUrrE~ -1st Level -2nd Leve 1 -3rd Level -4th Level CONNECTiNG LINK & TUNNEL DELIVERY'" SUPPORT UNIT HOUSPIG: -1st Leve! ';;ith Connecting Link -2nd level EXISTING CONSTRUCT I 0.'1 : -Lower L~V91 -1st L.ev~l -2nd level 31,226 sq.fT. 25,672 sq.ft. 25,662 sq.ft. 21,128 sq. ft. 103,638 sq. ft. 103,688 sq.ft. 4,440 sq.ft. 7,770 sq.fT. 12,210 sq.fT. 115,898 sq.ft. '''. 10,588 sq. ft. 2 , I 05 sq. ft. 12,693 sq.ft. 128,591 sq.ft. 62,910 sq.ft. 100,490 sq.ft. 5.356 sq.ft. 169,256 sq. f t. 297,847 sq.fT. Total LDT coJEIl.ACryff re (Arden Hil Is Zoning Ordinance allowable lot coverage - 25%) LOT AREA - 18 acres ~ 784,080 sq.ft. CARE CENTER 1st Level 31,226 sq.ft. Connecting Link 2,220 sq. ft. UNIT HOUSING 1st level "- ConneCTing Link 10,588 sq.ft. EXISTING CONSTRUCTION 100,490 sa.ft. 144,524 sq.H. TOTAL AT GRADE 144,524 sq.ft. 784,080 ~ 18% lot coverage . . I. . . ~ Ar;2f;A eATlO (Arden Hi 115 Zoning Ordinance allowable - .5) Floor Area , LOT Area LOT AREA - 18 acres = 784,080 sq.ft. CARE CENTER 115,898 sq.fT. UNIT HOUSING 12,693 sq. ft. EXISTING BUILDING 169,256 sq.fT. 297,847 sq.fT. 297,847 sq. ft. = .38 F.A.R. 784,080 \...OT Af2CA ,- ~r {Z [1 I~'J pO"'L1ti (Arden Hills Zoning Ordinance does nOT have a caTegory relaTing TO health-care facilities. Therefore the following areas relate to Those requirements stated for apartment bul!dings wiTh 4 families or over in an R-l district. Efficiency uniTs require 2000 sq.fT. per unit; one-bed units require 2800 sq.ft. per uniT. In our calculaTions we assume beds to be efficiency units.l CARE CENTER 180 beds 360,000 sq.fT. UNIT HOUSING 2 efficiency units 8 i-bed units 4,000 sq.ft. 22,400 sq.ft. EXISTING 170 beds 340,000 sq.H. 726,400 sq.fT. Lot Area Required Lot Area Available 784,080 sq.ft'.' Not'e: The St. Louis Park Zoning Ordinance under Section 6:100 Residential-Business DistricT requires 400 sq.fT. of site for each person acc~modated in nursing homes, resT homes, and similar uses. These figures are presenTed as comparaTive guide} ines. :. . . ~. . . ru;ol2- #2eA fSlZUNIT Arden Hills Zoning Ordinance does not have a category relating to haa Ith-care faci I ities. Therefore, the following areas rei are TO those requirements staTed for apartment buildings with 4 families or over in an R~I district. Efficiency units require 500 sq.ft. per unit; one-bed unit requires 600 sq. ft. per unit. CARE CENTER 180 efficiency units 72.462 sq.ft-.. Support FunCTions 18.000 sa. f t. 90.462 sq.ft. = 503 sq.ftJ,mit UNIT HOUSING 2 efficiency units 1,026 sq.ft. = 513 sq.frJunir 8 I-bed units 5.616 sq.ft. = 702 sq.fTJunit EXISTING 170 efficiency units 169,256sq.ft. = 996 sq.fTJunit Nota: The St. louis Park Zonina Ordinance under Section 6.048 -Minimum Usable Floor Area for D"~llings states "any dwelling sTructure' other than a single family dwelling shall contain not less than 400 sq.ft. for each dwel ling not having a separate bedroom and 540 sq.ft. for a one-bed dwelling. These requirements are Dresented as comparative guidel ines. ~/L.INc" For :;ome of the funcTions with in the proposed faci I j"t'V th2re are no applicahle requirements listed by the Arden Hills Zoning Ordinance. In such cases requirement5 by the St. Louis Park Zoning Ordinance have beefl used as guidelines. The origin of the substituted criteria is listed follmoling tiB calculations. CARE CENTER Skilled-Care & Intermediate Care 180 beds 41 spaces (St.l.P.) Day-Cara 46 beds 14 spaces (St.l.P.) Community Services (Arden Hills, professional offices) (I space per 400 sq.ft.) 38 spaces CI inic (Arden Hil Is, clinic) 5 spaces UNIT HOUSING (Arden Hills, 1-1/2 spaces per unit) 15 spaces EXISTING BUILDING board & loeg irlg 170 beds St. Louis Park Zoning Ordinance SecTion 6.172.4 Subd. 15. Number of Required Off Street Parkinq Spaces: Sani~r!ums, Convalescent Home, ReST Home, Nursinq Home or De'l 0hJrsery Five (5) spaces plus one (I) for each five (5) beds for which accommodaTions are offered. c. . . . . , EHp~ Fol lowing construction OT the proposed project the number of employees needed to operate the entire facility will be 175 over three shifts, but could include 227 ~30Dle per pay-period. This figure represents part- time as 'Hal I as: full-tiele employees--a total of 100 full-time equivalent employeas. These employees wll I be divided into shifts approximately as follows: 84 - 80rning shifT 61 - afternoon S~i;7 30 - night shifT 175 , 'e , , i; i LI ., i :.1 ':'1 , I , , ,).\ .ti; Ii! q:t2 q? eB 8tb e4 et2 eo 110' II I)) 'I I I I I , , I {I ), ,'!/ {' I ;,,' , , I i i/' i 'I j I, , . , i 6kN~ 70 7& f -4 ~ 74- . ----1-___ 72 70 -~ Ub ,,!:ow j . .j , , }~,- . - _-k-! I:: I',' t'l_ rt'! i." ijd Li ~! . WL H:t;.-} lrl.:' '" , I,' j ~ J Ul i!! _ I'! , ri 1 _' {,:"i h{( I , -, ..~... " "I 1 !<r':~'l 1.:-,;; '-' ; -- l:iM ; ;!!\ :f! .f-t7 ,/ \ \ \ j I ; ..--/ / " ~~--~/ 4 ( "..", _ ( - --- -- -- -- / / / / ~ ~ " '~/-tCL ,.~' ''''~'' "-" Lp J / ~:<I-0T! t:'01 fL~' '/fffiZ- \. ' , ':-;"-", P, 7;:;-E;7A1/i,' !I~ ,/' ,~~/, 1.1.; , , ,"I' ~^...-,~ -7'l----- . I~ 1 J. --,--" '---- ~~,' (- . . -!-'- --'''''' ,',~:':"".~<~~. "''';- ",,0,' : ';,-; '---,,:Of.>:':.{ .-;..,,< .,,>~ "--; STATE OF MINNESOTA COUNTY OF RAMSEY , VILLAGE OF ARDEN HILLS " , l',:' , SPECIAL USE PERMIT - CASE NO,:lo'".5~ I:" Ii', The undersigned, Clerk AdmInIstrator of the_ 'llllege ,o_fArdE'!'ry i",'.-~,:t,:';: Htll's', doe-s hereby certify that thIs Spe:ciaf Use Permit-is- gr~-nle~. pursuant tot~e provisions OOf Ordinance No~ 99,of.Ard~,~HJ:ll~:I":_~_" a-ceordance 'with a public hearing duly he!d on ,^prJ r 6-,.,.,;t97 1_ by::_,.:t,J:':~:r Pfannlng CommtssJon. and subsequent approval.t.h(J!reoC:l>y'thet\rQ6{) Hills Coun,ct I on April 12, 1971. Permission Is accordingly given for the co~s:1:ru:~t'~~-,O-f,..e:>i'~:~-~:-~,~4~>;':-' facilities of-the Presbyterfan Homes, In accorda~>ce.w'f,t~_plafl,s s~'~;t:_'},-' mitted wIth Case No. 70-52. at 3220 lake Johanni!!:->aou_rEiv~.f"-_~,.-)n Ar#en-, H'lfs. whlch property 15 regally descrIbed asfol-lows, to'"'\ltlt,:.- All f.ha_t part of lot 5.. Sec. 33. T. 30" R._'_:?'J<de'sc:r)".~.~d;a~;"/:_>) tol tow_s. to~w,lt: Baglnntng at a poInT on.t~,-,~,,~W.,I:;~~~;"';:9t:<~:'~:1:-_!r LOT 5, 400 feet N. of the SW corner of saJ!J~::l.gt_;,"'::_t,~;~~~~::~:'<-~<~r1"9!r;": the W'o' ,IJ,n:e of sa J d Lot 5 to the NW:_corn~r^~th~t:f3''71if'':~;t~,:~:~<:fj:l!(,~~,?;,:-,,'_ on the N Hne of said Lot 5 to a polnt- where:,+hf3.-:.s_a:_lf(,,:~:::}.a:,n:~:~jM~':n". sects the E' I y . f ne of sa f d lot 5; the_-nc-ear::~n9:-th~,'~:~,-J::4y:.~,,":,{X':::., I:lne_ of . sai'd lot 5 to the Intersectlon" the:rep_f',~J-+h,-:'..'t~l(:-~li::~:X::_;; 11-"i3-of thaT tract or parcel of la_n-d In sard_ l,o:t,,'.5--}i;_f3.r"liJJ8J~~;f':!:~: conv~'yed to. ,Ma rt I n Hos I-I by Dee d rec'orded' I ?_~ ,u49)_:_r:;'~___I?~::~:~:~}:~;!;f:tf;';'2 thenceW_3,fong the said N'ly I~ne ofsaid,t-r-a9:t_',9:t'"-:,:J~~,'1_~;"_:,~;~'~:~:1~"!?:"_' fQre conveyed to the sai~d Martin HO$I S_ to ap9J:ptJ.t..tJ:~:t.~;~~~t-,;:~:~'5tt.;: fe'at due N. of the S. line of said lot 5 and;9:?~'~:fl~:;f&~-j<:'a_U_Et::~j;~j'7-{>' .1 rom. the_, W fine of sa I_d lot. 5; thence ,fn 'a 'S~W:'-':1;r-::tii_~~ii9.:ti;?~ri:.;*f'~;;;::' - 936 feet-to a point on the S line ofs~ld lo;r;'~_$,::~ctr:~::!~-:ri~:.):p;'~;o.;:~}!:;_ feet E of the SW corner of Lot- 5; the'nce,\W_:~'J',,<>~9::"-'/_ti~_:_~:,;-Yf::KeJ/:~:,; of saId LOT 5 to the SW corner thereo,f;th~n~:Et;':'::_::~::~,J:~:~~i:'.~'-^'"' -~:'~':;:: I rne of said LOT 5 to the point of beg-''1nJ'19::':_;~;)(S~pf.Gf f rom the f 0 It ow I ng de 5 cr Ibed property. na_me..'y-:,:,', ,_" , .-::;, (I) All -that _part of said Lot 5 descrlbed~~s,;__'.f.;?I,:J~:~s:::-:.,.__.Q mencl~~_.at- a point where the N'ly lill.'~::::9f~:,,:~:,~l~~}i,i,1i~;t;y~:'~.' sect.s-fhe W'ty shore of lake jOhanna;-.-+:tl6tlC~:;:f._:s.~'~':I_Y':_,-_~fc the nc.e at rig h tan 9 I e san d S E I I Y . t.o 0 _ f.$:~::t~,t?>-t.Jl,~-'~~,~~~,?_f; LaJ(e:.J;9hanna; thence aloog the shore_-f'+-~,~'~,~':;~:~J?,h'-a9:";~:i~!; ( 2) po i)\J 9~-,beg I no 109 and except i ng_a:1 sq;,:,::,',,:,-.'-_:-::';-::;:-'::::_"',:-:f:<:; Th'~~:);:::'ly AOO- feet of sa I d lo'" 5 - whl:ch,:_J,f-~,5~~'~Jf:t~:,~_:QJ':ij.__:: whl'ctl:'ls66.feet NW'ly of and paraff.ef-t-o_~,t-h_~/Jf,:qfJ?~;r~;,~ desc_r'lbed I tne;: Begfnnlog at a p~Jnt-on the,:__/,:~::::,:",~,:,(,?,:,r. ~ot:5630 feet E of the SW corner th~r~():t;_,:',t_:!l,~:~f_:,~;i- in a:,srrafght I rne 936 feet to a p.Qint,,_h'If:'''(:~'~::~:<{( N of'The S line of said lot 5 and945~8:,f-~,~t.*-:d}i,~':/~.,n': line of said lot 5. . Th-:ls:~,pa:rm j t ls r ssued ~ubject tea'f I ttt:f3.,_'r.(tiq ditl~ns"s~t forth in OrdInance No. 99, thef9_n,lh~K>h: to t_he qb,;t:<}lnlng of a proper buIlding permit.;-:.I)Y ,ftleic sa lid buJidir(g. -Daf~d at Arden Hi lis, Mfnnesota.thls /-!1 ';-'-~~iIY: VILLAGE OF ARDEN HILLS L {, F'r By ~~:~~f~~~~ff~v>-r1: 1/ y! :'1 1 :;,/~ ~-",i' J . . . . . . City Council Meeting July 11,2005 Attachment 6B - 4 .' ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 2 . PUBLIC HEARINGS A. PLANNING CASE #05-17: PRESBYTERIAN HOMES, 2845 HAMLINE AVENUE N. #100, ROSEVILLE. MN; SUP AMENDMENT FOR MCKNIGHT CARE CENTER ADDITION (3220 LAKE JOHANNA BL YD.) Mr. Hellegers stated applicants were requesting a Special Use Permit Amendment for an addition to the south end of the McKnight Care Center on the Presbyterian Homes property in Arden Hills. Staff recommended approval of the Special Use Permit Amendment for the Presbyterian Homes, after making a finding that the special use will not have an adverse impact on the surrounding properties or on the community as a whole, based on the following conditions: 1. 2. . 3. 4. 5. 6. 7, Revised Final Plans, The applicant shall submit revised plans, responsive to the comments from the Plan review Comments section of staffs report (9), contained in City Planning File #05-12, for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. Landscaping Plans. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of any occupancy permit. Screening of Mechanical Operating Equipment. All mechanical operating equipment shall be screened to meet City regulations. Noise Level of Mechanical Operating Equipment All mechanical operating equipment shall meet the City regulations for noise levels. If the City Council determines that the noise level from the mechanical operating equipment is not meeting City regulations for noise levels; the applicant shall be required to reduce the noise levels from the mechanical operating equipment. Protective Fencing on the Retaining Wall. Protective fencing shall be erected at the top of the retaining wall. Fencing may be decorative (wrought iron) or a vinyl coated chain link style fencing (suggest black, brown, or dark green). Execution of an sun Amendment Permit. Execution of an SUP Amendment Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Pennit Necessary Approvals from Other Agencies. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, Ramsey County, State of Minnesota Department of Natural Resources and any other governing agencies where applicable, Chair Sand opened the public hearing at 7:28 p,m, Chair Sand invited anyone for or against the variance to come forward and make comment. . There were no comments made, Chair Sand closed the public hearing at 7:29 p,m, ARDEN HILLS PLANNING COMMISSION - JULY 6, 2005 3 . . Commissioner Bezdicek asked if the brick would be consistent with the existing building. . Jolm Mehrkens, Presbyterian Homes, replied the brick would be matched as close as possible. He noted the building should look very consistent. Commissioner Modesette asked if there had been a neighborhood meeting. Mr. Hellegers replied there had been a neighborhood meeting with 12 to 14 residents in attendance. Commissioner Modesette asked if there would be anything further other than plantings along the top of the retaining wall. Mr. Mehrkens replied staff had recommended a fence on the top of the retaining wall, which they would comply with. Commissioner McClung asked on the rooftop terrace, what type of fencing would there be and how wide were the posts going to be. He indicated he was concerned about screening the terrace. Mr. Mehrkens replied the top floor would have a vertical slatted fence, to bring in light and allow residents to look out as well. He stated the fence would sit on a knee wall, which would sit 2-3 feet off of the finished floor. He indicated they would use this only during staff supervised times. He stated there would be planter pots and a garden that would be used as an activity, as well as a screening use. He noted the closest point to a residential home would be 210 feet. Commissioner McClung asked if the low level hedges would be removed. Mr. Mehrkens replied they intended on keeping the hedges where they were. Commissioner Thompson asked how successful did they think they would be in . relocating the large trees. Mr. Mehrkens stated after further analysis, a couple of the trees were diseased and would need to be removed, but the trees they could remove and relocate they would and if those trees did not live, they would be replaced with like trees ofreasonable size. Commissioner McClung moved, seconded by Commissioner Modesette that the Planning Commission considered the effect of the proposed use based upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: existing and anticipated traffic and parking conditions; noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City and recommended approval of Planning Case No. 05-17, Presbyterian Homes, 2845 Hamline Ave. N, #100, Roseville, MN; SUP Amendment for McKnight Care Center Addition (3220 Lake Johanna Blvd.) subject to the seven conditions as outlined in staffs July 6,2005 report. The motion carried unanimously (7-0). . UNJ;'INISHED AND NEW BUSINESS , ~ ~HlLLS City ot Arden Hills Re uest for Council Action Prepared by: GSB Dept.: Engineer Council Mtg. Date: 7/11/05 Final Action Needed By: 7/11/05 Agenda Item 2006 Lift Station Rehabilitation Budgeted Amount: 400.000 Actual Amount: 26,600 Funding Source: Sanitary Utility Council Action Request: Authorize City Engineer to prepare plans and specifications for the 2006 Lift Station Rehabilitation Project for Lift Stations #1, #11, #12 and #13. Staff Recommendation: The City has been performing lift station rehabilitation converting our older stations to submersible pumps. Earlier this year as a part of the review of bids for lift stations 4&9, staff recommended that the final four lift stations to be rehabilitated be done as a single project in 2006. We are requesting authorization to complete engineering at this time to allow for bidding in the late fall which should provide for a competitive bid environment. Initiating engineering at this time will also allow us to refine the estimated project costs for lift stations during our review of the Capital Improvements Program this summer, Final plans and specifications will be prepared with this authorization. Council will be requested to authorize the advertisement of the project in October following preparation of plans and specifications. Advisory Commission Action: Commission Date Action . Planning PTRC u ... ..~m_...J'J()t~[>[llic_atJle . ...____ ... mu_____~ ...,'_~--.l'J.otl\ppli<:abJe__~_1 , ,'u..,___ _t>lotapplic1l.bl~.._.____j Supporting Documents (which are attached to this Action Form): D Memo/Letter: D Resolution (No. ) D Ordinance (No. ) [8J Engineering Recommendation: Work authorization letter from City Engineer to Michelle Wolfe dated 7/1/05 D Attorney Recommendation: DOther: Financial Implications: Engineering scope per the city ongoing contract terms with URS. Total project cost anticipated to include approximately $75,600 in engineering and $425,000 in construction, Engineering fees to prepare plans and specifications total $26,600, Wdministrator/Staff Comments: Page 1 of 1 .URS July 1,2005 Item 6C Ms, Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Work Order OS-03 2006 Lift Station Rehabilitation Dear Ms, Wolfe, The following proposal is offered as a confirmation of our scope of work, estimated fees and schedule for the above-referenced project. .ENERALPROJECTSCOPE he proposed scope of work includes services fOf preliminary engineering, preparation of final plans and construction services for the proposed rehabilitation of Lift Stations #1, #11, #12 and #13 located throughout the City, These four lift stations are the last remaining stations with dry well operating systems to be replaced with submersible pump systems, BASIC SERVICES Design Phase URS will provide preliminary engineering services for the proposed project including the evaluation of alternatives which may be appropriate, URS will conduct field reviews of the project site as necessary and prepare presentation graphics and exhibits for public information and council review, URS will make modifications to the proposed improvement scope as directed by City staff and Council. The preparation of a feasibility report is not included in the scope of professional services, URS will prepare final plans and specifications for the project in accOfdance with the Professional Services Agreement. City staff will provide as-built information as needed for the project. Final plans and specifications will be prepared Lo City standards and will include removal plans, utility reconstruction plans, grading plans, details, and site restoration plans as necessary, Final plans and specifications will be submitted to City staff fOf review and comment, Bidding Phase URS will provide bidding phase services in accordance with the Professional Services Agreement. URS will submit advertisements for bidding, produce bidding documents, answer contractor questions, issue addendums and conduct the bid opening, URS will check bids and provide a detailed bid tabulation and recommendation of award to City Council. . . Ms. Michelle Wolfe July 1,2005 Page 2 Construction Phase URS will provide construction services in accordance with the Professional Services Agreement. The services will include contract administration, shop drawing review, field inspections and construction staking. Construction testing will be coordinated by URS but will be provided by others and will be billed directly to the City by the firm perfonmng the work. ADDITIONAL SERVICES In addition to the Basic Services detailed above, URS will provide additional services for field survey necessary for the project. Field Survey Field surveying will be completed for the project during both the Preliminary and Final Design Phases of the project. It is anticipated that the survey will be a topographical survey to include right of way, easements, existing utilities and all topographic points which, will be impacted by this project. All survey information will be based upon the Ramsey County Coordinate System in order to allow easy correlation with City GIS mapping information, ESTIMATED COSTS We propose that the basic services identified above be completed on a percentage of construction cost basis consistent with the terms of our Professional Services Agreement. The preliminary estimate for the project cost . including 18% for Engineering and construction administration is $500,000 all of which would be funded from the sanitary sewer enterprise fund, The total budgeted project cost in the CIP for lift stations are $200,000 (2006) and $200,000 (2007) for a total of $400,000, The CIP budget should be adjusted during the annual review this summer to reflect the current estimated cost as well as the fact that the project will be completed in one year instead of two years, An outline of our estimated fees and direct expenses for the project are detailed below: Estimated Fees for Basic Services Percentage Multiplier to be used for Basic Services based upon estimated construction cost of $425,000.00 and curve included on Exhibit D of the Professional Services Agreement: 4.70% Breakdown of Basic Services Design Phase (90% of 4.7%) Bidding Phase (10% of 4.7%) Construction Services (10% of Ave. 3 bids) Subtotal Basic Services (14.7% of construction) $17,980,00 $ 2,000,00 $42.500.00 $62,480.00 Estimated Fees for Additional Services (hourly, not-to-el\ceed) Field Survey: CAD Technician: 16 Hours @ $65.00 Survey Coordinator 4 Hours @ $85,00 Surveyor 120 Hours @ $60,00 Subtotal Additional Services (hourly) $ 1,040,00 $ 340.00 $ 7.200.00 $ 8,580.00 . . Ms. Michelle Wolfe July 1,2005 Page 3 Direct Expenses Direct expenses for the project include items such as mileage, parking, photography. printing and delivery services. URS will bill all expenses incurred on the project directly to the City with no URS markup, . Expenses are anticipated to include printing and distribution of plans and specifications ($2,500), construction materials testing ($1,500) and mileage ($500), The total estimated amount for direct expenses is $4,500,00 ESTIMATED FEE SUMMARY Basic Services (percent of construction cost) Additional Services (hourly, not-to-exceed) Expenses (estimated, no markup) Total Es1imated Cost $ 62,480.00 $ 8,580,00 $ 4.500.00 $ 75,560.00 All work, therefor is estimated to be complete for a total amount of $75,560,00, Final amounts for Basic Services and Construction Services will be based upon the actual construction cost of the project in accordance with the Professional Services Agreement. Additional Services will be performed on an hourly basis based upon the parameters outlined in the Professional Services Agreement. Expenses will be billed directly to the City with no URS markup, .-,sCHEDULE _he following is the proposed schedule for the project: Field Survey of four Sites Complete Final Design & Construction Documents Bid Opening Begin Construction Complete Construction July, 2005 September, 2005 October, 2005 December, 2005 June, 2006 Thank you for the opportunity to provide these services. We look forward to working with you and City staff on this project. Please call if you have any questions or we can provide any additional information. A completed Work Order Form is attached for your execution. Sincerely, ,~ Arden Copy: Tom Moore/Arden Hills Tom Geear/URS Frank Ticknor/URS File: Pending . WORK ORDER NO. 05-03 . This is an authorization to proceed and site-specific scope of services under the Professional Services Agreement between the City of Arden Hills and URS dated November 1,1997. Project: 2006 Lift Station Rehabilitation Project We hereby authorize you to proceed with the following phases of services: Preliminary Design Services, Final Design Services, Bidding Services and Construction Services as outlined in URS proposal letter dated July 1, 2005. Payment shall be on the basis of: . Percent of Construction Cost: In accordance with Exhibit D of the Professional Services Agreement. The Estimated Total Fee for URS under the Work Order is: $75,560.00 The Final Completion Date for the services included under the Work Order is: July, 2006 . URS, INC. CITY OF ARDEN HILLS Signed: Signed: Title: Title: Date: Date: . ~ .~HILLS. CIty otArden HIlls Request for Council Action Prepared by: SC Dept.: CD Council Mtg, Date: 7/11/2005 Final Action Needed By: 7/11/2005 Agenda Item '" I. TCAAP Update Budgeted Amount: $0.00 Actual Amount: Funding Source: Council Action Request: None Staff Recommendation: None Advisory Commission Action: Commission Date Action Not Not Supporting Documents (which are attached to this Action Form): . o Memo/letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: Administrator/Staff Comments: Regular TCAAP update centering on discussions with the GSA on June 30, 2005 . Page 1 of 1