HomeMy WebLinkAbout02-28-05
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Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
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Arden Hills City Council
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden-hills.mn.us
Mayor:
Beverly Aplikowski
REGULAR MEETING
Monday
February 28, 2005
City Vision
A strong community that values our unique environment. our fiscal soundness,
and our tradition as a desirable cit in which to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. February 14,2005 City Council Meeting
B. February 14, 2005 City Council Work Session
C. January 31, 2005 City Council Meeting
D. January 31, 2005 City Council Work Session
E. Approve Resolution #05-26: Resolution Supporting
Legislative Action Seeking Planning Funds
4. PUBLIC INQIDRIESIINFORMATIONAL
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There will be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from Ihe general order of business and
considered separately in its normal sequence on the agenda.
Public Inquiries/Informational is an oppornmity for citizens to
bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to Ihe Council. To allow adequate time for each
person wishing to address Ihe Council, we ask that individnals limit
their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
3. CONSENT CALENDAR
A. Claims and Payroll
Arden Hills City Council Agenda
February 28, 2005
Page 2
5. PUBLIC HEARINGS
A. 2004 Small Municipal Storm Sewer System Report (SWPPP)
Greg Brown
6. NEW BUSINESS
A. City Council/City Staff Retreat Overview Jim Prosser-Ehlers & Assoc
B. Resolution #05-00 Accepting the TCAAP Framework Vision Scott Clark
C. PC #04-19, Ramsey County Public Works Facility, 1425 Paul Peter Hellegers
Kirkwold Drive, SUP Amendment
D. PC #05-02, Debra & William Thornton, 3510 Siems Court, Peter Hellegers
Variance
F. PC #05-03, St. Paul Lodge #2- I.O.O.F., 1174 Edgewater Avenue, Peter Hellegers
SUP Amendment
G. PC #05-04, City of Arden Hills, GB District and Zoning Peter Hellegers
Ordinance Amendments
G. Award Bid for 2005 Lift Station Rehabilitation Project Tom Moore/Greg Brown
7. Unfinished Business
A. TCAAP Update (Verbal)
Scott Clark
CITY COUNCIL REPORTS
A. Councilmember Holden
B. Councilmember Grant
C. Councilmember Rem
D. Councilmember Larson
E. Mayor Aplikowski
ADJOURN
Following the City Council Meeting:
. Closed Session-Discuss Sale of Old City Hall- Closed Pursuant to 13D.05 Subdivision 3Cl
. Closed Session-Discuss Pending Litigation
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JANUARY 31, 2005, 7:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PI"EDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:03 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson,
and Brenda Holden.
Absent:
Councilmember Lois Rem.
Also present were Director of Operations & Maintenance, Thomas Moore; Acting City
AdministratorlFinance Director/Treasurer, Murtuza Siddiqui; Community Development
Director, Scott Clark; and Recording Secretary, Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. APPROVAL OF MINUTES
A. January 10, 2005 City Council Meeting
B. January 10, 2005 City Council Work Session Meeting
Councilmember Holden requested the following changes: None.
COllneilmember Grant requested the following changes: None.
COllneilmember Larson requested the following changes: None.
Mayor Aplikowski requested the following changes: None.
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to approve the January 10, 2005, City Council Meeting Minutes
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
JANUARY 31, 2005
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and the January 10, 2005 Council Work Session Minutes as presented.
The motion carried unanimously (5-0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Resolution No. 05-21: Appointing Roberta Thompson to the Planning Commission
c. 2004 PMP-Edgewater Neighborhood - Partial Payment to Amt Construction
d. Resolution No. 05-22: Appointing David McClung, Derrek Hames, Lanny Baumann,
and Roger Williams to the Parks, Trails, and Recreation Committee
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
(5-0).
4. PUBLIC INQUIRIES/INFORMATIONAL
None.
5.
PUBLIC HEARINGS
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None.
6. NEW BUSINESS
A. Holidav Stationstores Purchase Al!l"eement Resolution No. 05-23: Waivinl! Planninl!
Commission Review of Disposal of Real Property and Authorizinl! Execution of
Purchase Al!reement
Mr. Clark stated as discussed at the January 24, 2005 Council Work Session, Holiday
Stationstores had submitted a purchase agreement to the City to purchase the Indykiewicz
property. City Attorney Filla and staff had met with Holiday Stationstores and made a few minor
revisions. The City Attorney was now satisfied with the legal terms of the Agreement. Key
points included: A purchase price of $800,000; a closing on or before September 30, 2005; a
Purchase Agreement contingent on City approvals for site plans, building permits and other land
use requirements; and a right of repurchase clause stating that if Holiday Stationstores does not
begin construction by December 31, 2005 the City has the right to repurchase based on the
conditions given.
Councilmember Larson asked if Holiday Stationstores was aware of the fact that the City had a
very high expectation for this station and they did not want it to look like the other Holiday .
Stationstores. Mr. Clark replied this has been communicated to them.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
~~~ARY 31, 2005
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MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve Purchase Agreement Resolution No. 05-23: Waiving
Planning Commission Review of Disposal of Real Property and
Authorizing Execution of Purchase Agreement. The motion carried
unanimously (5-0).
Councilmember Larson stated he had driven by the site over the weekend and asked that the
conifers on site be preserved. Mr. Clark replied that staff would be going out to the site to
survey it and mark the trees to be preserved.
7. UNFINISHED BUSINESS
None.
CITY COUNCIL REPORTS
Mr. Siddiqui - Stated the National Guard would be holding a training next weekend with the
use of blank ammunition.
Councilmember Holden - None.
Councilmember Grant - None.
Councilmember Larson - None.
Mayor Aplikowski - Thanked the Sportsman's Club for everything they had done in the past.
She stated they had a meeting with the Ramsey County League of City Governments last week
with the Legislatures and it was very successful meeting. She stated their next meetiug would be
in March and the discussion would be the meth labs in Ramsey County and the northern suburbs.
Mayor Aplikowski adjourned the Regular City Council Meeting at 7:15 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, February 14, 2005 at 7:00 p.m. at the Arden
Hills Council Chambers.
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORKSESSION
JANUARY 31, 2005, 7:19 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER
Mayor Aplikowski called the meeting to order at 7:19 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson,
and Brenda Holden.
Absent:
Councilmember Lois Rem.
Staff Present: Director of Operations & Maintenance, Thomas Moore; Acting City
AdministratorlFinance Director/Treasurer, Murtuza Siddiqui; Community Development
Director, Scott Clark; and Recording Secretary, Kathleen Altman.
Others Present: Stacie Kvilvang and Sid Inman, Ehlers and Associates.
TCAAP PRESENTATION BY EHLERS & ASSOCIATES
Mr. Clark stated Stacie Kvilvang of Ehlers & Associates would present the tax increment
modeling exercise that was recently completed for the Economic Development Commission
(EDe). As discussed at previous meetings, staff was attempting to provide information to the
City Council parallel to the EDC process of reviewing and recommending public financing
assistance policies. He indicated it was hoped that this process would allow future Council
deliberations to occur more expeditiously. Ms. Kvilvang's presentation would detail the
projections, ramifications to the City's tax base and related information.
He stated in addition, Sid Inman of Ehlers and Associates would give a presentation on how third
party financial analysts for the City would review developers pro formas to determine public
financing needs.
Stacie Kvilvang, Ehlers & Associates, reviewed the tax increment modeling exercise that was
completed for the Economic Development Commission (EDC).
Councilmember Holden inquired what would be included in the open space. Ms. Kvilvang
replied it would include the neighborhood parks.
Councilmember Holden asked what category did the Transportation Hub fit into. Ms.
Kvilvang replied that would fit into the open space category.
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ARDEN HILLS WORKSESSION MINUTES
JANUARY 31, 2005
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Councilmember Larson asked if they were suppose to look at this as an example, and not where
the Advisory Committee was today. Mr. Clark replied they were attempting to be conservative
with the numbers and what they were trying to do was get down to where they think the market
is. Essentially, the framework was an illustration and the numbers got down to what the market
was in terms ofTIF financing.
Councilmember Larson asked if the minimum assessment agreement was an agreement
between the owner and the City to agree to pay a higher assessment. Ms. Kvilvang responded
the agreement could be either higher or lower.
Mr. Clark stated with the ten percent administration there would need to be some future
discussion regarding how much of this could actually be justified per law.
Sid Inman, Ehlers and Associates, gave a presentation on how third party financial analysis for
the City would review developers pro formas to determine public financing needs.
Mr. Clark noted if they have a particular phase come in, that would not necessarily be filled only
by TIF. He stated grants and other public financing opportunities would also be looked at.
Councilmember Larson asked if some of the districts could be layered. Mr. Inman replied that
was not possible, unless they did a hazardous subdivision. .
Councilmember Larson asked if they have experience with other sites that were environmental
clean up sites. Mr. Inman replied almost every redevelopment site in the Twin Cities had some
sort of hazardous cleanup issues.
Councilmember Grant asked what if it took longer than anticipated to develop. Ms. Kvilvang
replied the district would still end, but a district could be decertified and the process started over
again also.
Councilmember Larson inquired about the Adnllnistrative fee of25 percent they had referred to
previously. Mr. Inman clarified they could take ten percent for administration and 15 percent
outside ofthe District.
Councilmember Larson asked if they did not have the ten percent administration, could the
remainder be placed in a redevelopment fund. Mr. Clark replied that was correct.
Councilmember Holden asked if the Districts were set up under current laws and the laws
changed, would this change the TlF. Mr. Inman replied the TIP would be set up under the
current laws, even if the laws changed.
Councilmember Larson stated eventually the City would be looking at redevelopment projects
due to the age of the huildings within the City and he liked the idea of placing funds in a
redcvelopment fund.
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ARDEN HILLS WORKSESSION MINUTES
JANUARY 31, 2005
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Mr. Clark noted some other fees they need to consider were park dedication fees.
Councilmember Grant asked what policy decisions would the Council be required to make in
the future. Mr. Inman replied they would need to know if Council wanted a look back
provision, and how much risk tolerance did they want.
Ms. Kvilvang stated there might be some business points the Council absolutely had to have and
once they got these ideas from Council, they could bring those to the developers. She noted
where business development standards were today was where the market was.
C()uncilmember Larson asked what the considerations were in setting up the TIF districts. He
noted large portions of the project area they were not intending to develop. Mr. Inman replied
the TIF plan was a finance plan.
Ms. Kvilvang noted the primer tracer area was not included in the TIF district at this time, but it
could be added if the City wanted to add it.
Mr. Clark stated that the exact amount of public financing needed to complete the TCAAP
project can not be estimated at this time. The next step in the process, after review and action on
the Economic Development Commission's policy recommendations will be the City and the
developer constructing business terms. Past of that process will be the creation ofTIF estimates.
CouDcihnember Holden stated at one time they had discussed what they were willing to give as
TlF. Mr. Clark replied it appeared the primary goal was to do the TCAAP process and if they
could have both, that would be ideal, but right now he did not know what the number was in
terms of what the project would take in terms of public financing.
Mr. Inman noted interest rates would also affect this because interest rates are what drive the
market. He stated what made it difficult was estimating where the market was going to be in the
future.
Councilmember Holden asked who applied for the grants. Ms. Kvilvang replied the City
would apply for them.
Councilmember Larson asked where did the cost of clean up come in under their analysis. Ms.
Kvilvang replied those figures were not in the figures they presented - they assumed the land
was clean in those figures.
Mr. Clark asked what additional information did the Council want to see to get more
comfortable with this, or did they want to wait until the EDC recommendations at the end of the
month.
Councilmember Larson stated he would find it helpful to have a list of all of the issues Council
might need to make decisions on.
ARDEN HILLS WORKSESSION MINUTES
JANUARY 31, 2005
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Mayor Aplikowski asked if Council is
Councilmember Larsou replied yes.
Councilmember Grant replied maybe.
still on the same page to move forward.
Councilmember Holden replied maybe.
Mayor ApIikowski asked what more would they need or who else would they want to talk with
to make them more comfortable.
Councilmember Grant stated it would be helpful to see the EDC's recommendations, but he
noted this Council had not been through anything like this in the past, so it was difficult to know
what they should be looking for. Mr. Inman replied they would try to come up with a
comprehensive list for the Council.
Mayor Aplikowski asked if it would be helpful to review the current TIF districts.
Councilmember Holden replied she did not believe that would be helpful for her.
Councilmernber Larson stated what would happen if the Council decided they did not want to
pursue public financing. He asked what would happen with the property. Mr. Inman replied if
the City could not get enough TlF or grant money, there was a chance this would not develop
there.
Councilmember Larson stated they could not look to a developer to do what the City does not .
want to do such as the utilities and street infrastructure. Mr. Inman replied the developers may
not be able to finance all the infrastructure and they would need City assistance for this.
Mr. Clark stated it appeared the goal of the City was to clean the property and design the best
plan they could. He indicated there were a lot of costs out there in addition to what they wanted
to achieve. He asked how aggressive did the City want to be.
Councilmember Grant asked if they would even have this as average because he believed they
needed to offer something better to overcome the stigma of the site.
Mayor Aplikowski stated they had spent a lot oftime coming up with a large, high quality plan,
that they wanted to stay as close to that high quality as they could and this was one of the tools
that would allow them to do this, so it was important if any CouIlcilmembers have any
reservations or any questions, that they express those now. Mr. Inman suggested they get the
list together and then have another meeting with Council for further questions.
Mr. Clark asked if they wanted another discussion on the framework plan prior to sending it
back to the Council for action.
Councilmember Holden stated she had questions regarding the community center and the
transportation hub.
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ARDEN HILLS WORKSESSION MINUTES
JANUARY 31, 2005
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Councilmember Larson asked when was Council going to act on the work product that came
out of the Advisory Committee. Mr. Clark replied the Planning Commission would be
reviewing this on Wednesday night. He asked if Council wanted an informal session regarding
this prior to bringing it back for action.
Councilmember Larson replied he would like to see this again.
Mr. Clark asked when they had that informal session would they want Mr. Shardlow at that
meeting. Councilmember Larson replied he would like him present.
The meeting adjourned at 8:49 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
FEBRUARY 14, 2005, 7;00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:05 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson,
and Brenda Holden.
Absent:
Councilmember Lois Rem.
Also present were City Administrator, Michelle Wolfe; Assistant to the City
Administrator, Schawn Johnson; Director of Operations & Maintenance, Thomas Moore;
Community Development Director, Scott Clark; City Engineer, Greg Brown; and
Recording Secretary, Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. APPROVAL OF MINUTES
A. January 24, 2005 City Council Work Session
Councilmember Holden requested the following changes: Page 3, change the title to read:
County Road E Pedestrian Bridge and Sidewalk Improvements.
Councilmember Grant requested the following changes: Page 12, under his comments, first
bullet should read: The I-35W Solutions Committee is scheduled...
Councilmember I~arson requested the following changes: None.
Mayor Aplikowski requested the following changes: None.
Ms. Wolfe requested the following changes: None.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
FEBRUARY 14,2005
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MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve the January 24, 2005 City Council Work Session
Minutes as amended. The motion carried unanimously (4-0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Resolution No. 05-24: Approving Pot-O-Gold Bingo Hall License Renewal Request
MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
(4-0).
4. PUBLIC INQUlRIES/INFORMATIONAL
Marcy Jefferys, 1759 Glenview Avenue, expressed concern about not keeping the public
sufficiently informed regarding TCAAP. She suggested a mailing be sent out to the residents
informing them of what was going on. She stated she had concerns about the way things
appeared to be heading with TCAAP. .
5. PUBLIC HEARINGS
A. Representative Char Samuelson
Representative Char Samuelson presented a legislative update to the City Council.
6. NEW BUSINESS
A. 2005 PMP-Red Fox/Grev Fox Feasibilitv Report - PUBLIC HEARING
Mr. Brown stated the Feasibility Study for this project included the rehabilitation of Red Fox
Road, Grey Fox Road and Northwoods Drive and reconstruction of Dunlap Street and the TH 51
Frontage Road. He presented a PowerPoint presentation highlighting items and alternatives
presented in the Feasibility Study. He also presented funding alternatives for the project.
He stated representatives from URS and Tom Moore have met with representatives from the Rice
Creek Watershed District, MnDOT, International Paper and Smiths Medical for input regarding
frontage road options. In addition letters were sent to the property owners directly affected by
this project detailing the potential option of vacating the frontage road and moving the
intersection north to Red Fox Road. City staff and URS have received a fcw phone calls with .
questions regarding the project, but so far no objections to the vacation of the TH 51 frontage
road have been brought to their attention.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
FEBRUARY 14,2005
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Mayor Aplikowski opened the public hearing at 7:53 p.m.
Tom Resha, Eastside Beverage Company-1260 Grey Fox Road, expressed concern about one
of the accesses being cut off to the building and the traffic problem this would create on
Lexington Avenue.
Bob Pacyga, Eastside Beverage Company owner, expressed concern about access to Snelling
and 694. He stated the other options to get the freeway would be difficult and would create a
traffic problem as well as a dangerous intersection. He stated he would like to see sidewalks in
this area.
Scott Smith, Plan Engineer for International Paper, stated there was no benefit to their
business for the frontage road and they were opposed to keeping the frontage road. He indicated
he did not see any traffic problems.
Bob Pacyga pointed out Allina had emergency vehicles that might also get caught up in the
traffic.
Mayor Aplikowski closed the public hearing at 8:02 p.m.
. Councilmember Larson asked how Red Fox Road fell into the mill and overlay instead of the
reconstruction. He asked if these roads had been constructed the way they constructed roads
today. Mr. Brown replied they were trying to ascertain if they should mill the road and put new
asphalt down. He stated right now they had a two inch mill which he was uncertain was
sufficient and they might have to mill down farther.
Conncilmember Larson asked what warranted the reconstruction of Dunlap Street and not Grey
Fox Road. Mr. Brown replied Dunlap Street had no drainage or curb and the other streets had
curbs and drainage systems. He stated the streets were not lacking in structural capacity but they
did not have the sand sub-base they put in today for drainage. He indicated if they were doing
them over, that sub-base would be put in. He stated Grey Fox met width standards and the curb
was generally in good shape.
Councilmember Larson asked where the ditch along Highway 51 drained. Mr. Brown replied
it went to Valentine and then cut through to Old Highway 10.
Councilmember Larson asked if they could have the drainage go to the MnDOT property
instead. Mr. Brown replied they had looked at that, but the land was too high.
Councilmember Larson asked if they could get a feel for how many people would use the
sidewalk. Mr. Moore replied they could send out a survey.
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Mayor Aplikowski expressed concern about alternate 4. She stated this was an industrial area
and to ask trucks to switch patterns did not make sense.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
FEBRUARY 14, 2005
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Councilmember Larson stated he would favor alternative 4 because of the significant cost
savings. He stated he was basing this on the assumption that this was approved by MnDOT. He
noted they were assessing two businesses a significant amount of money when it did not really
benefit from them. He stated he would favor the least costly improvement as long as MnDOT
was supportive.
Councilmember Grant stated the disadvantage to going out on Trunk Highway 51 was the
weaving. He stated if MnDOT approved the plan and felt there was adequate space, he would be
in favor of alternate 4.
Councilmember Holden stated she would also be in favor of alternate 4 if there was MnDOT
approval.
Mayor Aplikowski asked what type of responses staff had received. Mr. Brown replied they
had not received any negative responses to closing the frontage road, except for the comments
made at the public hearing tonight.
Mayor Aplikowski stated she was not uncomfortable making a decision tonight without the
MnDOT information.
Ms. Wolfe asked if it was possible to authorize the specification and plans, withholding the .
frontage road and sidewalk decisions.
Councilmember Larson stated it would be more efficient to say if MnDOT allowed them to
move forward on alternate 4 they include this in the motion, rather than having to take this up
again at another time.
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve the preparation of plans and specifications for the 2005
Pavement Management Project as proposed in the Feasibility Study with
the understanding that if MnDOT accepts the plans as proposed in
alternative 4 that the City Engineer and Staff move forward for
incorporation of alternative 4 and the sidewalk project await the return of
surveys of businesses in the area. The motion carried 3-1. (Mayor
Aplikowski opposed).
7. UNFINISHED BUSINESS
None.
CITY COUNCIL REPORTS
Ms. Wolfe - None.
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Councilmember Holden - None.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
FEBRUARY 14,2005
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Councilmember Grant - Stated the Assessment Policy Task force met last week.
Councilmember Larson - None.
Mayor Aplikowski - Stated therc was a cable scholarship available and if a resident was
interestcd in it, they had information at City Hall and on the City website. Shc stated late this
evening, shc had a communication from a resident sent out to a group ofpcople that lookcd like
it camc from her, but this communication did not come from her. She stated if anyone had any
questions about this to contact her. She statcd shc belicved the communication had been sent by
PlaJll1ing Commission mcmber Fran Holmes.
Fran Holmes, Planning Commissioner, statcd the Mayor had sent the communication, but it
clearly did not come from Mayor Aplikowski. The communication was sent to those peoplc who
had qucstions about the TCAAP project She stated it was not hcr intent that this in anyway was
to look like it had been sent by Mayor Aplikowski. She indicatcd she had told the residents who
received the email to contact the Mayor or Mr. Clark if they had any questions.
Mayor Aplikowski adjourned the Regular City Council Meeting at 8:30 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfc
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, February 28, 2005 at 7:00 p.m. at the Arden
Hills Council Chambers.
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORKSESSION
FEBRUARY 14, 2005, 8:30 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
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CALL TO ORDER
Mayor Aplikowski called the meeting to order at 8:30 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson,
and Brenda Holden.
Absent:
Councilmember Lois Rem.
Staff Present: Michelle Wolfe, City Administrator and Scott Clark, Community
Development Director
Others Present: John Shardlow, DSU
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Council had asked Mr. Shard low and staff to give an update on the TCAAP Framework Plan.
The Pla11l1ing Commission had recommended to the Council approval of the Plan at their
February 2, 2005 meeting.
Mr. Shardlow reviewed the Plan in general terms, the two year process of public input and key
land use issues. In addition, Mr. Shardlow presented the funding of a Framework Plan.
A gcneral discussion commenced and some Councilmembers were concerned that some portions
of the Plan, including the term "Framework Plan" indicated either land use inflexibility or
misrepresentation as to the ultimate land use intent. (For example, the purpose of the area
marked as community recreation center is to serve as a place holder for some future significant
public feature or structure. The intention of the plan was not to state that only a community
recreation center could serve the purpose of a significant public feature).
Direction was given to amend the plan as follows:
I) Rename the Framework Plan to Framework Vision.
2) Rename sports facility to potential athletic fields.
3) Rename community recreation center to potential community/civic center
4) Rename transit center to potential transit center.
This item is scheduled for review and action at the February 28,2005 City Council Meeting.
The meeting adjourned at 9:30 p.m.
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Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
IIEarth \AdminlCounci1lMinutesl Worksession \2005102-14-05 Work Session. doc
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Prepared by: SC
Dept: CD
Council Mtg. Date: 2/28/2005
Final Action Needed By:
2/28/2005
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~HILLS
City of Arden lIills
Request for COlmcil Action
Agenda Item li$
Resolution SupportinQ LeQislative Action SeekinQ PlanninQ Funds For
1-35
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
Motion to Accept Resolution #05-26-"Resolution Approving Support for State Legislative Action To
Secure Planning Funds For 1-35 Study"
Staff Recommendation:
Approval of Same
Advisory Commission Action:
Commission
Date
Action
Not Applicable _
Not Applicable
Not applicable
Planning_____
e Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
D Resolution (No. 05-26)
D Ordinance (No.
o Engineering Recommendation:
D Attorney Recommendation:
o Other:
Study area map, planning needs synopsis and legislative bill
Financial Implications:
Administrator/Staff Comments:
Bob Benke, who is coordinating the 1-35 Solutions Task Force, will be present for questions. This
resolution supports legislative action for planning funds that will be authored by our State Representative
Char Samuelson.
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Page 1 of 1
~
~~HILLS
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
J;.,....
.. ',;:-
RESOLUTION NO. 05-26
RESOLUTION APPROVING SUPPORT OF STATE LEGISLATIVE ACTION TO
SECURE PLANNING FUNDS FOR 1-35 STUDY
WHEREAS: Communities in the North 1-35W Corridor area in Ramsey and Anoka
Counties have been working together to collaborate and coordinate public and
private investments in housing, economic development, transportation, and;
WHEREAS: This cooperation has included the Metropolitan Council and the Minnesota
Department of Transportation, and;
WHEREAS: Our communities are actively engaged in significant development and
redevelopment programs that will have significant benefits to the Region as well
as our local economies, and;
WHEREAS: These developments will provide job opportunities for residents of the
region, business opportunities for entrepreneurs, access to goods and services
for citizens and tax base for our communities, and;
.
WHEREAS: We recognize the importance of a healthy regional transportation
infrastructure that serves trade and tourism mobility and safety for
transcontinental travelers and businesses as well as travelers to and from the
Metropolitan region to other opportunities in Minnesota, and;
WHEREAS: We recognize the need to serve regional mobility at the same time that we
ensure that our citizens and businesses are provided safe and convenient
access to and from the regional system into local opportunity sites, and;
WHEREAS: Current traffic flow conditions on North 1-35W are already congested
causing delays, accidents, air pollution, and diminishing mobility, and;
WHEREAS: Forecasted growth in population and jobs within the Region and within the
Corridor will further severely congest and diminish the function and safety of the
regional system, and;
WHEREAS: It is in the interests of the Region and State to mitigate the current and
anticipated problems at this juncture of two high priority Inter Regional Corridors
with the Metro Beltway;
.
e
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NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills does
request that the Legislature appropriate funds sufficient to provide for the
identification of preferred system design solutions for the 1-35WI TH 10 highway
interchange in Ramsey and Anoka County along with appropriate county and city
streets, and;
BE IT FURTHER RESOLVED: That these funds should be appropriated to the
Commissioner of Transportation to complete community involvement activities,
alternative concept development, concept evaluation, preliminary engineering
and environmental assessment, and;
BE IT FINALLY RESOLVED: That the City Council of the City of Arden Hills does hereby
pledge to work with the Department of Transportation, Anoka County, Ramsey
County and the Metropolitan Council to ensure that the requested funds are used in
a cooperative and efficient manner.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28th
DAY OF FEBRUARY, 2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
\\Earth\Admin\Council\Resolutions\2005\05-26, ApproyinJ;': Support of State legislative to Secure Plannin~ Funds for 1-35 Study.doc
e
NORTH METRO 1-35W CORRIDOR COALITION
8525 Edinbrook Crossing, Suite #5
Brooklyn Park, MN 55443
LEGISLATION REQUEST
REQUEST: The North 1-35W communities are requesting that the legislature
appropriate $500,000 to be used for the development and evaluation of alternative
concepts for the reconstruction of 1-35W north of 1-694 in Arden Hills, Mounds View
and New Brighton.
BACKGROUND: The 1-35W communities have been working with the Metropolitan
Council and Mn/DOT to identify infrastructure investments needed to accommodate
growth and redevelopment projects in the corridor. Work to date has identified
inadequacies in the regional transportation network that must be addressed to balance
area mobility with needs for local access. Additional work is needed to identify the
appropriate solutions to the identified problems. The requested funds will be used to
identify roadway design options, evaluate the operational characteristics of selected .
alternatives and to provide for community involvement in the planning process.
CURRENT STATUS: 1-694 is part of the metropolitan area 'beltway' that is in
Mn/DOT's priority plan for improvement to at least 6 lanes. Reconstruction of the
Snelling Avenue Interchange at the southerly limits of this project area was recently
delayed to after 2014 due to the lack of funding. Reconstruction of the 1-694/1-35W
interchange, the second busiest in the metro area, is not scheduled until after the
Snelling project. Mn/DOT is working on the design of these projects, including a limited
portion of 1-35W. These schedule dates will accelerate if the legislature provides new
transportation funding during the 2005 Session. Both 1-35W and TH 10 are Inter
Regional Corridor routes that merge together in the proposed study area that includes
three major redevelopment projects.
In addition to the rapidly growing Blaine and outer ring suburbs, Arden Hills, Mounds
View and New Brighton are working on projects that will return contaminated lands to
the tax rolls, providing new homes and jobs in the process. These projects include:
ARDEN HillS: Redevelopment of the Twin Cities Army Ammunition Plant (TCMP).
Where currently there are worn out munitions manufacturing facilities and
contaminated lands, the City envisions:
. 2200 new homes
. 3.2 Million Square Feet of comrnercial, retail and office space
. $875 Million in tax base compared to current taxable value of $0. .
C:\DOCU:\lENTS AND SETTINGS\SCHA WN.JOJINSON\LOCAI. SETTINGS\TEMPORARY
I~TERNET FILES\OLK8S\LEG.REQUEST SUPPORT.DOC
e
.
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MOUNDS VIEW: New Corporate Campus for Medtronic. Where currently there is a
municipal golf course, the City envisions:
. 2000 jobs
. 1.5 Million Square Feet of medical technology research and manufacturing
. $120 Million in tax base compared to current taxable value of $0.
NEW BRIGHTON: Northwest Quadrant Development. Where currently there are old,
worn out industrial buildings and contaminated lands, the city envisions:
. 750 new homes
. 750,000 Square Feet of commercial, office and retail space
. $300 Million in tax base compared to current taxable value of $13 million.
DILEMMA TO BE SOLVED WITH REQUESTED FUNDS:
Providing local access will be a major problem when 1-35W is rebuilt due to proximity of
existing interchanges and the interdependency of needs in the adjacent cities. Trade
offs in local access options cannot be resolved without knowing what the regional
freeway design will be and what interim measures will be needed.
Despite being an Inter Regional Corridor route and including a segment of another on
TH 10 plus connecting to the metro beltway, 1-35W is designated as a "Management"
category route and not an "Expansion" route in the Metropolitan Council's 2030
Transportation Policy Plan. Due to financial constraints, critically needed capacity
expansions on 1-35W are not programmed in the foreseeable future. Management
category improvements can include reconstruction of up to two contiguous
interchanges.
In order for MnlDOT and the affected communities to proceed with design and
construction of individual interchanges needed to meet local access requirements and
to mitigate already severe congestion problems, a plan for the ultimate reconstruction
of 1-35W is needed so that all of the subsequent pieces fit together. The requested
funds will provide the parameters of the future system design that will facilitate further
improvements. This will enable the communities to move forward with greater
knowledge of interim actions needed to accommodate inevitable growth.
COMMUNITY SUPPORT: The following have approved resolutions in support of this
funding request:
(A(){)rovals Pendinq)
City of New Brighton
City of Blaine
City of Mounds View
City of Arden Hills
City of Shore vie w
City of Circle Pines
City of Lexington
City of Uno Lakes
Ramsey County Board
Anoka County Board
C:\DOC1JM t:NTS AND SETT1NGS\SCII A WN .JOHNSON\I"OCAL SETTINGS\TE!\tPORARY
INTERNET FILESIOLK85ILEG.REQLEST SUPPORT.DOC
Draft
-
A bill for an act
Relating to capital improvements; authorizing the
issuance of state bonds; appropriating money for the
preparation and evaluation of engineering concepts and layouts for the
reconstruction and expansion ofI-35W between 1-694 and
1-35 in Anoka and Ramsey County.
BE IT ENACTED BY THE LEGIS LA TURE OF THE STATE OF MINNESOTA:
Section I. (APPROPRIA nON)
$500,000 is appropriated from the bond proceeds fund to the commissioner of transportation
for the development and evaluation of engineering concepts and lavouts for the reconstruction
ofI-35W from 1-694 in Ramsev County to 1-35 in Anoka COlmtv. This appropriation shan be
available for the conduct of all necessary planning and public involvement actions leading to
a scoping decision based on the preferred alternative. Plans for 1-35W shan identifv all
necessary improvements to appropriate segments ofTH 10,1-694 and related county and city
infrastructure.
Section 2. (BOND SALE)
To provide the money appropriated in section !from the bond proceeds account in the trunk .
highway fund, the commissioner of finance shall sell and issue bonds of the state in an
amount UP to $500,000 in the manner, upon the terms. and with the effect prescribed by
Minnesota Statutes, sections 167.50 to 167.52, and by the Mimlesota Constitution, article
XIV. section II at the times and in the amounts requested bv the commissioner of
transportation. The proceeds of the bonds. except accrued interest and any premium received
from the sale of the bonds, must be deposited in the bond proceeds account in the trunk
highway fund.
Section 3. (Effective Date)
Sections I and 2 are effective the day following final enactment
F:\Usersll-35W\2005 Legislation\I-35WFunds 2.07.05.doc
February 24, 2005
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"1'\~ HILLS
City ot Arden Hills
Request for Council Action
Prepared by: Murtuza Siddiqui>
Dept.: Finance "'-\5
Council Mtg. Date: February 28, 2005
Final Action Needed By: February 28, 2005
...'li1"mJ
Agenda Item _~ ,..:
'.'({;W>~.,"^U'"
Claims & Pavroll
Budgeted Amount: Across City Budaet - All Funds
Actual Amount: See Financial Implications
Funding Source: Across City Budaet - All Funds
Council Action Request:
Review and Approve Consent Agenda Item 3A - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3A - Claims and Payroll
Advisory Commission Action:
Commission
Date
.~-~----- ------- -l
Action ,
-----__....~~:~~~::~:~:-~-l
_ Not applicable I
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
. 0 Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Payroll #3 Total Cost $72,960.10
Claims Total $359,253.49
Administrator/Staff Comments:
.
Page 1 of 1
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PAGEIOFJ
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 02/28/05 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (02114/051
'.dU<. :~t'j{;PA:tE) ,'::j.~lotrNT:::::
26334 02108105 3,038.87 First Febril 'Pa roll
26335 02/08/05 ICMA Retirement Trust. 457 2,163.43 First Febru p, 011
26336 02/08/05 MN Child Su rtP, ent etr 370.64 First F CbIll p, 011
26337 02/09/05 A-I Contract Cleanin , IDe 1,315.28 CH-C1canin
26338 02109105 Accurate Press, Ine 1,996.88 Janu Newsletter w/Insert
26339 02/09/05 American Water Works Assoc. 140.00 Membershi Dues
26340 02/09/05 Aramark Uniform Service 36.41 CH Ru Cleanin
26341 02109/05 Deluxe Business Forms 98.90 Window Envc10 es
26342 02109/05 Exxon of Shoreview 60.00 12-Car Washes-Chev Blazer
26343 02/09105 Fratta11onc's Hardware 51.92 Janu Purchases
26344 02109/05 Glenwood Tn ewood 50.73 S rin ater-CH
26345 02/09/05 Kath Auto Parts 13.53 Part-Air Com ressae
26346 02/09/05 Lexin on Floral, Ine 37.28 Flowers-Wolfe
26347 02/09/05 .' Lillie Suburban New a ers 208.00 Le al Notices
26348 02109105 Metro olitan Area Mana ernent Assn 50.00 2005 Membershi Dues
26349 02/09105 'MN Pollution Control Acne 32.00 Class D Waste Water Certif-Moore
. 26350 02/09/05 Fred Reed 20.97 2005 Uniform Purchase
Subtotal. Paid Claims 9.684841
.
Paid Claims -
48,776.32
Add Unpaid Claims, Page 3-
31047717
Total Accounts Payable Claims
for Council Appmval, 02128/05-
359,253.49
Note: Checks for unpaid claims totaling $218,881.64 were maHed February 15,2005
after approval at the February 14,2005 Council Meeting.
*Exp. Related to TeMP Project
.Uldyi.."o"""..,"'~I."';='
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PAGE 2 OF 3
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 02/28/05 COUNCIL MEETING
-
PAID CLAIMS REGISTER:
: :~: :(;Ic.:Jt'= ':C~kJ:iiij~g::. ":":"""::::.':2:::.".::::::1', i\MoiJ~"(::T " ':::'
26351 02/09/05 Tokle Inspections, Ioe 1.531.60 January Electricallnsoections
26352 02/09/05 University of :Minnesota 130.00 Erosion Control Workshoo-Moore
26353 02/09/05 Xcel Energy 9.547.21 Electric/Gas Service
26354 02/1 0/05 Acclaim Benefits 35.07 FSA Reimbursement 1f14/05
26355 02/10/05 Broadwav Pizza 73.56 >I< Meals for EDA~TCAAP Mtg
26356 02/10/05 Vital, Ine 48.99 Power Cord for CC Machine
26357 02/11/05 Lakes CountrY Service Cooperative 7,790.00 Replacement Check for Jan Insurance
26358 02/11/05 Bro.;tex,.lnc. 9150 ShOD Supplies
26359 02111/05 CCP Industries, Ioe 136.52 Safe1v Eouinment
26360 02/]1105 Corporate Express 336.42 Office SUDolics/CODV Paper
2636] 02/11105 Frattallone's Harm.\'are, Ine 190.40 Shoo Supplies
26362 02/11105 Graine:cr, Inc. 108.82 Shoo Supolies
26363 02/11/05 Hagen, Christensen & McIlwain 1,329.48 Perry Pk Prof Services 1/31/05
26364 02/]]105 Happv Faces Entertainment 79.00 Deposit-Easter Bunnv
26365 02/]]/05 Health Partners 754.58 Dental Insurance
26366 02111105 Ikon Office Solutions 3,870.06 Conier Rental 2/23/05
26367 02/11105 I.UO.E. Local 49 240.00 Union Dues
26368 02/]1105 MacQueen Equipment, Ine 187.50 2005 VaGtorlSwecper Clinic-O&M
26369 02/11105 Reed Business Information ]5554 Ad for Bids~Lift Station Reconstruction
26370 02/]] 105 Sherburne County Recorder 100.00 Notary Signature Registration-Johnson
2637] 02111/05 Shoreview, City of 5,589.68 2004 Snrinl? & Fall Clean-up/Supersitter Bal!s
26372 02/11105 Steppinw;tone Theatre 605.00 Instructor Fees-Drama
26373 02/11/05 Timcsaver orr Site Secretarial 167.50 Recording Secretary CC 01/31/05
26374 02/11105 Mac Queen EQuipment, Ine 187.50 2005 VactorlSweeper Clinic-O&M
26375 02/23105 Affinitv Plus Federal Credit Union 3.038.87 Second Februarv PaYTolI
26376 02/23/05 JC11A Retirement Trust - 457 2)96.04 Second Februarv Pavroll
26377 02123/05 MN Child Support Payment Center 370.64 Second Februarv Pavroll
I Paid Claims - Page 2 39,091.481
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PAGE30F3
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 02/28/05 COUNCIL MEETING
jJNPAID CLAIMS REGISTER:
.
.
26378
26379
26380
OJIOII05
03/01105
OJI0I105
Ehlers
Guidant Co oration
URS
Un aid Claims - Pa e 3
16,212.50
250,000.00
44,264.67
310,47717
'" TCAAP Pmf Svcs!tv1N" Goal Settin
lvfIF GranuLoan
'" 2004 TCAAPIPMP En . eerin Services
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URS
Agenda Item 5.A
TIuesher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370- 1378
To:
Michelle Wolfe
City Administrator
Copy: Tom Moore/Arden
Hills
Greg BrownlURS
File: 37951-005-6101
,
From: Nick Landwer, PE ,vi&<.
Date: February 22, 2005
Subject: MPCA MS4 Permit Public Hearing
As of March 10, 2003 the Minnesota Pollution Control Agency required all cities within the
Seven County Metro Region to apply for a General Storm Water Permit (Small Municipal
Separate Storm Sewer Systems (MS4) permit) as part of Federal National Pollutant Discharge
Elimination System (NPDES) requirements. In order to comply with new federal regulations,
municipalities were required to develop a Storm Water Pollution Prevention Plan (SWPPP) that
focuses on ways the municipality will reduce the amount of sediment and pollution entering the
surrounding water bodies. The SWPPP requires six minimum control measures that need to be
addressed by the City. Each measure is aimed at reducing the amount of pollution entering water
bodies through various methods such as public outreach and education, regulatory ordinances,
and physical structures constructed in the storm water sewer system. Each control measure
includes several Best Management Practices (BMPs) that will be used to accomplish the measure
and each will include measurable goals that can establish the effectiveness of the SWPPP.
Every year the City is required to hold a public hearing on the SWPPP. In addition the City is
required to submit an annual report the MPCA documenting the goals and accomplishments of
the previous year.
A Power Point presentation will be given as part of the hearing to cover the minimum control
measures and discuss the accomplishments of 2004 and the goals for 2005.
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~~HILLS
MEMORANDUM
DATE:
February 24, 2005
Agenda Item 6.A.
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Schawn Johnson, Assistant to the City Administrator
SUBJECT:
City Council/City Staff Retreat Overview
Mr. Jim Prosser (Ehlers & Associates) will be giving an overview to the City Council regarding
the City's 2005 Strategic Plan and the action steps needed to implement this document.
\\EarthlAdmin\Assistanl City AdministratorlMemo's and Letlers\2005\Jim Prosser-2-28-05.DOC
~
~HILLS
City of Arden Hills
Request for Council Action
.
Prepared by: SC
DepL: CD
Council Mtg. Date: 2/28/2005
Final Action Needed By:
2/28/2005
Agenda Item I~
Action on Resolution #05-25 ApprovinQ TCMP Framework Visi~n
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
Motion to Approve "Resolution #05-25 "Adopting Twin Cities Army Ammunition Plant Framework Vision
Staff Recommendation:
Approval of same
Advisory Commission Action:
Action
..-A.pl'roved
Not Applicable
Not applicable
Cornmission
Date
._,_.-----_.~
Supporting Documents (which are attached to this Action Form):
.
[gJ Memo/Letter:
Attached Planning Commission report and resolution recommending adoption of the TCAAP
Framework Vision
[gJ Resolution (No. 05-25)
o Ordinance (No.
o Engineering Recommendation:
o Attorney Recommendation:
[gJ Other:
Revised Framework Vision dated January 19, 2005
Financial Implications:
None attached to the approval of the TCAAP Framework Vision
Administrator/Staff Comments:
This item was completed by the TCAAP Master Planning Advisory Panel in January, reviewed with a
recommendation of approval by the Planning Commission on February 2, 2005 and then reviewed by the
Council on February 14, 2005. At the Council meeting, a series of recommendations were made to
relabel parts of the Framework Vision which are reflected in the attached copy. Council directed staff to
place this item on the February 28, 2005 agenda for action. The resoiution to be acted on by the Council
contains the rationale and need for the City to have an accepted Framework Vision in order for the
TCAAP process to continue.
.
Page 1 of 1
~
~~HlLLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
.
RESOLUTION NO. 05-25
ADOPTING TWIN CITIES ARMY AMMUNITION PLANT
FRAMEWORK VISION
WHEREAS, the City of Arden Hills continues to work towards the goal of fully
redeveloping the Twin Cities Anny Ammunition Plant (TCAAP) excess area, and
WHEREAS, a significant part of the process is the adoption of land use plans and related
documents illustrating the proposed end uses, and
WHEREAS, the City contracted services to develop a Master Framework Plan which
was developed in conjunction with a Master Advisory Panel that represented both interests
internal and external to the City of Arden Hills, and
WHEREAS, the City of Arden Hills developed goals and visions for the TCAAP project
memorialized in a document dated January 24,2005, and
WHEREAS, the purpose of the TCAAP Master Framework Plan is to: .
Provide a conceptual plan that illustrates the community and developer's current
project expectations;
Establish a blueprint that can be used by the City, developer and General Service
Administration for financial analysis, pro-forma preparation and negotiations;
Create a foundation for the Comprehensive Pan amendment and the
environmental review process;
Maintain a record of decisions made as part of the Phase I. II and III planning
process;
Establish and illustrate the City's official vision for the TCAAP Property, and
WHEREAS, it is understood that the TCAAP Framework Vision will change from time
to time as various land use decisions, such as transportation accesses and information developed
through environmental review, will necessitate modifications, and
WHEREAS, of the many remaining transportation issues, the most problematic and
subject to change is the north/south collector road running from the current 1-35W interchange of
County Road H to County Road I, and
WHEREAS, construction of this collector is conditioned upon the successful
reconfiguration of the aforementioned two interchanges, and
.
.
.
.
WHEREAS, the second major transportation issue is access to the area illustrated as
"Potential Athletic Field" as this portion of the excess property effectively has no access, and
WHEREAS, the City by means of this resolution memorializes that the north south
connector road, accessing at some point onto County Road I, may have to be reinvestigated at a
future date, and
WHEREAS, the area identified on the north end of the Framework Plan as "Potential
Athletic Fields" has not been planned with a specific end use since a number of issues remain
with this property that needs to be negotiated as part of the excess property transfer, and
WHEREAS, the Planning Commission, on February 2, 2005, reviewed the TCAAP
Framework Plan and recommended approval of the same to the City Council, and
WHEREAS, the City Council concurs that the TCAAP Framework Plan represents a
land use plan that is consistent with City established goals, has been developed through an
inclusive two year planning process and that it serves as a functional blueprint to develop more
specific planning documents to implement the TCAAP redevelopment,
NOW THEREFORE IT BE RESOLVED, the City of Arden Hills's City Council on
February 28, 2005 adopts the TCAAP Framework Vision, dated January 19, 2005 to serve as the
City's official TCAAP land use vision.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
2S'h DAY OF FEBRUARY, 2005.
Beverly Aplikowski, Mayor
ATTEST;
Michelle A. Wolfe, City Administrator
,t
;~>
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c c "
i 1 :l
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- "
.
,,,,~:, -'-T'I ---
-' >
/', ,,'> i
, i'
'.1l,..;
\.---'
,0
,j
Potential Athletic
Fields
Corporate
Campus
Hotel
Potential
Transit
Center
.
Potential
Civic Use
-Remnant of
Building 101
Community
Park
'~--j11[J
.
800
'00
o
800Fect 0
---,
'.
.
.
.
~
~HILLS
MEMORANDUM
DATE:
February 2, 2005
PC Agenda Item S.A
TO: Planning Commission
FROM: Scott Clark, Community Development DirectofiJi
r<-~:;c
SUBJECT: TCAAP Master Framework Plan
Requested Action
StafTis seeking action on the Twin Cities Army Ammunition Plant (TCAAP) Master
Framework Plan dated January 13, 2005 based on the attached supporting resolution
Overview
The Twin Cities Army Ammunition Plant (TCAAP) Master Framework Plan, which is
substantially the same as the Plan reviewed by the Planning Commission on December 8,
2005, was developed through a special Master Advisory Panel over the past two years. If
approved by the Planning Commission, it is the desire to have the Council review the
same during the month of February. Staff views that it is important to have an "official
vision" as part of our working toward the goal of having an offer to purchase letter, to the
General Services Administration, finalized by May/June of this year. The key items of
thc Plan, as stated through the resolution, are as follows:
1) The adoption of the Framework Plan will establish the City's official land use
vision for the TCAAP property. It is also stated that this blueprint may
undergo changes as final decisions are made on various transportation issues,
additional information is secured regarding contamination issues and the
economics of the project are more detailed.
2) The Plan adopts the philosophy of the City Council's TCAAP Goals and
Vision (attached) that was adopted on January 24,2005.
3) The Plan will go through changes as part of the ADAR process,
Comprehensive Plan and Zoning text and district amendment process.
4) The north to south roadway that connects the "H interchange area to County
Road 1 "is predicated on interchange alterations on County Road L If this does
not happen the City will need to consider alternative north/south connections
which could include the Wildlife Corridor area.
.
5) The "north primer tracer area," which is labeled "Sports Facility," is still
under discussion as to how this area will be used. There are obvious issues
associated with it, such as not having access, and the issues of economics
associated with clean-up on a potential non-tax paying property.
6) Issues associated with proper levels of density, design and amenity
considerations will all be addressed through the Planning Commission as part
ofthe Phase IV planning process (attached).
Based on adoption of this Plan by the Planning Commission, this item will be scheduled
for the City Council's February 14, 2005 meeting. If the Commissioners have any
additional infonnation they desire for staff to research before the hearing please contact
us accordingly.
Attachments
Sa-3
5a-4
TCAAP Master Framework Plan
Planning Commission Resolution Recommending Adoption ofthe TCMP
Master Framework Plan
TCAAP Master Framework Plan with density and neighborhood summaries
TCAAP Vision and Goals
.
5a-1
Sa-2
.
..
.
Planning Commission Meeting
February 1, 1005
Planning Commission
. Attachment 5a - 2
.
"
.
.
.
PLANNING COMMISSION RESOLUTION RECOMMENDING
ADOPTON OF THE TWIN CITIES ARMY AMMUNITION PLANT
FRAMEWORK PLAN DATED JANUARY 13, 2005
WHEREAS, the City of Arden Hills continues to work towards the goal of fully
redeveloping the Twin Cities Army Ammunition Plant (TCAAP) excess area, and
WHEREAS, a significant part of the process is the adoption of land use plans and related
documents illustrating the proposed end uses, and
WHEREAS, the City contracted services to develop a Master Framework Plan which
was developed in conjunction with a Master Advisory Panel that represented both interests
internal and external to the City of Arden Hills, and
WHEREAS, the City of Arden Hills developed goals and visions for the TCAAP project
memorialized in a document dated January 24, 2005, and
WHEREAS, the purpose of the TCAAP Master Framework Plan is to:
Provide a conceptual plan that illustrates the community and developer's current
project expectations;
Establish a blueprint that can be used by the City, developer and General Service
Administration for financial analysis, pro-forma preparation and negotiations;
Create a foundation for the Comprehensive Pan amendment and the
environmental review process;
Maintain a record of decisions made as part ofthe Phase I, II and III planning
process;
Establish and illustrate the City's official vision for the TCAAP Property, and
WHEREAS, it is understood that the TCAAP Framework Plan will change from time to
time as various land use decisions, such as transportation accesses and information developed
through environmental review, will necessitate modifications, and
WHEREAS, ofthe many remaining transportation issues, the most problematic and
subject to change is the north/south collector road running from the current 1-35W interchange of
County Road H to County Road I, and
WHEREAS, construction of this collector is conditioned upon the successful
reconfiguration of the aforementioned two interchanges, and
WHEREAS, the second major transportation issue is access to the area illustrated as
"Sports Facility" as this portion of the excess property effectively has no access, and
WHEREAS, the City by means of this resolution memorializes that the north south
connector road, accessing at some point onto County Road I, may have to be reinvestigated, and
WHEREAS, the area identified on the north end of the Framework Plan as "Sports
Facility" has not been planned with a specific end use since a number of issues remain with this
property that needs to be negotiated as part ofthe excess property transfer, and
WHEREAS, the Planning Commission concurs that the TCAAP Framework Plan
represents a land use plan that is consistent with City established goals, has been developed
through an inclusive planning process and that it serves as a functional blueprint to develop more
specific planning docUDlents that will serve as the tools to implement the TCAAP
redevelopment,
NOW THEREFORE IT BE RESOLVED, the City of Arden Hills's Planning
Commission, on February 2, 2005, recommends to the City Council adoption of the TCAAP
Framework Plan, dated January 13, 2005 serving as the City's official land use vision.
l\EarthIPlanninglMisc FileslTCAAP\framewoTk planlResolution of Appmval.doc
.
.
.
.
.
.
Planning Commission Meeting
February 2, 2005
Planning Commission
Attachment Sa - 3
.
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Density by Use
Hotel- J stories
Corporate Headquarters' - 5 stories
Large Anchor Relailec o~Grocery ~ 1 story
Mixed Use ~ 2 SlOTies
OffICe/Showroom - 1 stO{y
QfficefCorporate ~ 3 stories
S!.!flior/Assisted li....ing - 'll slOlies (a....er. 590sflu)
Detached Townhomes
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Single Family
Community Recreation Center -
Reuse ",ppro~irn<lrely 113 ofe~istJng8uildiog 10\
102.30051
1,161,75051
127,00051
487,80051
957,40051
579.7oo5f
450 units
278 units
1.426 units.
245100
58.4005f
.
T-'}~<:7 --
~.~ , c.r-.~ Neighborhood Summaries
(> rC' ,., I, _ Tot1l: 455.016 ac
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. PII11t!,ing Commission Meeting
February 2,2005
Planning Commission
. Attachment Sa - 4
.
.
.
.
Exhibit A
VISION AND GOALS
Arsenal Reuse
City Council Approval Version
January 26, 2004
DEFINITIONS:
ARSENAL - The entire property formerly referred to as the Twin Cities Army Ammunitions
Plant in Arden Hills. The property is generally located north of Highway 96,
northwest of Highway 10, east ofInterstate 35W, south of County Road I, and west of
Lexington A venue. As outlined in Exhibit A, different portions of the property are
currently under different ownership and I or management. Generally, these include
the following:
L Twin Cities Army Ammunition Plant (TCAAP): This portion of the Arsenal is
currently under the ownership and management ofthe United States Army. The
terms "TCAAP" and "TCAAP Excess Property" are synonymous as they refer to
the same geographic area.
2. Arden Hills Army Training Site (AHA TS): This portion ofthe Arsenal is owned
by the United States Army. The property is licensed to the Minnesota Army
National Guard from the United States Army for use as the Arden Hills Army
Training Site.
3. Other Interests: In addition to the above, there are a number of other entities that
utilize the site. Both Alliant Tech Systems and the United States Army Reserve
utilize select buildings within the Twin Cities Army Ammunition Plant. The
United States Army Reserve operations currently located within the TCAAP will
potentially be transferred to the Arden Hills Army Training Site. As outlined on
ExhibitA, the most likely location is directly to the north of their existing facility
at the intersection of Lexington Avenue and Highway 96. Arden Hills City Hall
and the Ramsey County Public WorkslPartners Facility are located south of the
AHATS property.
TCAAP EXCESS PROPERTY - The 774 acres ofthc TCAAP site which are being considered
for transfer by the Army. The terms "TCAAP" and "TCAAP Excess Property" are
synonymous as they refer to the same geographic area.
A VISION FOR THE FUTURE OF THE ARSENAL IN ARDEN HILLS:
The redevelopment of the Arsenal, particularly the TCAAP Excess Property, will both
harmoniously expand and strategically complement and enhance the Arden Hills' community
and region, by building on the legacy and foundation of the Vento Re-use Master Plan, the
TCAAP Framework Plan, the Arden Hills Comprehensive Plan, and related documents.
.
GOALS FOR ARSENAL REUSE:
General Goals:
1. To return the Arsenal, particularly the TCAAP Excess Property to privatc and local civic
ownership, after more than a half of a century of servicc to the Federal Government.
2. To realize a plan or plans for the reuse of the Arsenal that is equal to the magnitude of
opportunities that it represents to the community.
3. To continue an open and forthright cxchange of information among the Department of
the Army, Alliant Tech and the City and Development Team regarding pollution levels
to support clear and fair negotiations regarding the respective responsibilities for clean up
costs.
4. To build on thc foundations of the Vento Committce Reutilization Plan, TCAAP
Framework Plan, and the Arden Hills Comprehensive Plan, but also reflect thc flexibility
to design in closer concert with the opportunities and market condition constraints
presented hy the site.
5. To implement a development plan that responds to the realities associated with the
pollution on the property and that ensures the health and safety of future rcsidents,
employees and visitors by strategically matching proposed land uses with appropriate
Icvels of clean up.
.
The Planning Process Goals:
1. To conduct a planning process that is open, inclusive and respcctful, with strong and
sustained communication with the general public and all of the many agencies,
jurisdictions, organizations and individuals that have an interest in the future of the
Arsenal site.
2. To assist all of the participants in their efforts to understand this complicated and multi-
faceted process.
3. To respectfully communicate to all of the other partics those decisions that are ultimately
the responsibility of the Arden Hills City Council.
The Development Process Goals:
I. To maintain a strong working relationship with the Development Partner, based on
mutual respect, cooperation and trust.
2. To crcate a development plan that pays the full costs of all infrastructure improvements
solely related to serving the developmcnt, and thus avoid any adverse effect on the .
taxpayers of Arden Hills and neighboring communities.
2
.
.
.
3. To cstablish a strong, but flexible Disposition and Development Agreemcnts, that will
ensure a solid commitment to thc clements and features that are critically important to
Arden Hills, while accommodating the flexibility necessary to respond to changing
circumstances, opportunities and constraints.
Land Use and Housing Goals:
1. To achieve a development consisting of a strategic mixturc of business, residential, parks,
trails and open spaces, and other civic uses, selected from a series of alternatives, and
determined to be the best available to the sub-region, Arden Hills and its neighboring
communities.
2. To incorporate office and light industrial uses where desirable and compatible, but not
heavy, truck or rail intensivc businesses, or busincss dependent on extensive outdoor
storage of either raw materials or finished goods.
3. To take full advantage of the opportunities for exceptional regional access and visibility
to I-35W and other major transportation corridors for the development of high valued
uses that can take maximum advantage of these key locations.
4. To locatc a variety of housing types within neighborhoods that are planned and dcsigned
to foster community and that are well served by local streets, trails, local parks and
natural areas.
5. To determine the specific mixture of housing types, styles, and valucs after carefully
evaluating a variety of options and the distinct ways that each responds first to the
existing character of Arden Hills and the demand represented by current Arden Hills
residents and employces, then to new residents and employees of new and expanding
businesses to be established within the area.
6. To accommodate the amount and type of retail development within the project that can be
sustained and will provide service to area businesses and residents.
7. To anticipate the impact that reuse of the Arsenal will have on adjacent land and plan to
minimize adverse effects accordingly.
Parks, Trails, and Open Space Goals:
1. To provide a balance of active and passive public open spaces that respect and take
advantagc of natural site topography and features.
2. To provide for a mix of public recreation typcs, including adequate neighborhood,
connnunity and regional parks.
3. To take the opportunity presented by this plal1lling process to evaluate the potential for
recreational facilities and features that may provide needed services to future residents
and visitors.
3
4. To pursue the creation of a joint athletic facility and recreational complex.
.
5. To provide a network of pedestrian and bicycle trails, parks and open spaces that create
strong linkages throughout the Arsenal and make connections to surrounding regional
and local trails and open spaces.
Transportation Goals:
I. To accommodate the significant demands on the regional transportation system that
reuse of the Arsenal will generate. To work with leaders from all levels of government to
support improvements to the regional transportation system that are necessary to
overcome existing deficiencies and serve the needs of new development
2. To balance the need to provide effective levels of access and transportation service to the
Arsenal, with the needs of the surrounding communities.
3. To provide excellent north-south movement to serve the reuse of the Arsenal and the best
available east-west movement via the local street system, given the site's constraints.
4. To carefully evaluate the transportation improvements to serve the Arsenal in the context
of the surrounding local and regional roadway network and to make strategic linkages to
these networks.
.
Environment:
1. To make the reuse of the Arsenal a tangible means by which several decades of pollution
can be remediated.
2. To transform the existing land use and development pattern at the Arsenal, with a
particular emphasis on the TCAAP Excess Property, and reclaim impervious surfaces and
reestablishing natural environmental systems.
3. To make a significant commitment to establishing a healthy urban forest within the
Arsenal, focusing on the TCAAP Excess Property, and to establishing and conserving
more natural drainage systems and wildlife habitat
4. To emulate the best available models for the environmental transformation of other
brownfield properties in the Reuse Master Plan..
5. To conserve and enhance protection of the Arsenal site's unique wildlife and plant
species, surface water and wetland resources, and other unique topographic features.
6. To ensure that if a north-south roadway is determined to be necessary for the successful
reuse of the Arsenal, then that roadway will be designed and constructed in an
ecologically sensitive manner and provide for adequate movement of wildlife through the .
wildlife corridor.
4
e
.
.
Community Character and Identity:
I. To establish a distinct identity and character for the Arsenal site that reflects both the
importance of the property's history and the community's hopes for its future.
2. To establish and enforce a comprehensive set of design standards to ensure the full and
sustained realization of the desired image and character.
3. To extend the natural systems and vistas that exist within the AHATS site into the
redevelopment area through the Reuse Master Plan.
4. To exhibit superior urban design, landscaping and site planning and include a high level
of natural and man-made amenities in the reuse of the Arsenal with a primary emphasis
on the TCAAP Excess Property.
5
~
.-A~HILLS
City of Arden Hills
Request for Council Action
Prepared by: Peter Hellegers
Dept.: Admin
Council Mtg. Date: 2/28/2005
Final Action Needed By:
2/28/2005
- ~~~
PC #04-19, Ramsev County, 1425 Paul Kirkwold Drive. SUP Amendment
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Consider the applicant's request for a Special Use Permit Amendment to allow for the installation of a
year-round used oil collection site and a seasonal Household Hazardous Waste collection site at the
northwest corner of the applicant's property in Arden Hills.
Staff Recommendation:
Approve the requested Special Use Permit Amendment subject to the eight (8) conditions of approval as
listed on staff's report to the Council dated February 28, 2005.
Advisory Commission Action:
Commission
Date
Action
Not
. Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
Staff Report to the Council (February 28, 2005), Staff Report to the Planning Commission
(February 2, 2005), Draft SUP Amendment form
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
MEMORANDUM
.
DATE:
February 28, 2005
Agenda Item 6.C
TO: Mayor and City Council
FROM: Peter Rellegers, City Planner ~
SUBJECT: PC #04-19, Ramsey County Partners Public Works Facility,
1425 Paul Kirkwold Drive (Hamline Avenue and Highway 96)
Special Use Permit (SUP) 2nd Amendment and Site Plan Review.
Requested Actiou
The applicant has requested a Special Use Permit (2nd) Amendment to allow for installation of a
year-round used oil collection site and a seasonal Household Hazardous Waste collection site at
the northwest comer ofthe applicant's property in Arden Hills. The applicant is also seeking a
materials variance for the used oil collection building.
Planninl!: Commission Recommendation
.
Recommendation and Conditions of Approval
At their February 2, 2005 meeting the Planning Commission reviewed Planning Case #04-19 and
unanimously recommended approval (6-0) of the Special Use Permit (2nd) Amendment subject to
the following conditions:
L The seasonal Household Hazardous Waste (HHW) collection operation should not
exceed two months total per calendar year, nor shall the seasonal HHW collection operate
for more than one month in a row.
2. In order to prevent vandalism or improper use, and to insure the security of the used oil
collection and seasonal HHW site which wonld be in operation 24-hours a day, the
applicant shall install an exterior security video camera to monitor to area.
3. If it were determined that the security of the used oil collection building posed a risk to
Arden Hills residents and the general public attempting to utilize the facility, the Arden
Hills City Council may require that the applicant install a security camera to monitor the
interior ofthe used oil collection building. The applicant may choose to install a security
camera to monitor the interior of the used oil collection building at any time and is not
required to seek permission from the City of Arden Hills prior for the installation except
for any building permits which may be required.
\\Earth\Plannjng\Planning Cases\2004\04-19 RCP\VF SUP Amendment Oil drop site and HHW (PENDING)\02-28.Q5 CC Report RCPWF 2nd
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Page 1 of3
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4. Landscaping removed for the installation of the seasonal HHW and used oil collection
site shall be relocated to the north and/or northwest of the proposed used oil collection
site.
5. The coloring of the exterior building materials shall be of a coloring compatible with the
main Public Works building and shop area, and the Sheriffs Water Patrol building, or
shall be painted to be compatible.
6. Any special events beyond the normal scope of uses (public works, sheriffs department,
seasonal HHW, used oil collection facility) at the Ramsey County Public Works Facility
would require the applicant to first obtain approval of the Arden Hills Planning
Commission and City Council for an Amendment to this Special Use Permit
Staff would also recommend including the following two conditions which are typically used on
Special Use Permit Amendments:
L The applicant shall continue to abide by the conditions of approval as stated in the
approved Special Use Permit except as amended by the two subsequent
amendments.
2. A Special Use Permit Amendment form, drafted by the City Attorney, shall amend
the SUP and include the two amendments to the Special Use Permit The SUP
Amendment form shall reference the proposed revision to the Site Plan from
Planning Case #04-19. Building permits may only be issued after the SUP
Amendment document receives the approval of the City Council and is executed by
both the City Council and the applicant
OPtions
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for deniaL If the City denies the petitioners request,
" . . .it must state in writing the reasons for the denial at the time it denies the request"
4. Table for additional information.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on November I, 2004
Pursuant to Minnesota State Statue, the City must act on this request by January 2,2005 (60
days), unless the city provides the petitioner with written reasons for and additional 60 day
review period. The City may with the petitioners' consent extend the review period beyond the
120 days.
On December 20, 2004 City Staff informed the applicant in writing that an additional 60 day
review period would be necessary. Extension of the review period to 120 days allows the City
\\Earth\Planning\Planning Cascs\2004\04-19 RCPWF SUP Amendment Oil drop site and HHW (PENDING)\02-28-05 CC Report RCPWF 2nd
SUP Amendment Used Oil and HHW Site.doc
Page 2 of3
until March L 2005 to act on this request. This extension establishes the maximum amount of
time that the City can take to review the request without requesting an additional extension from .
the applicant.
Attachments
6C-l
6C-2
6C-3
Staff Report to the Planning Commission - February 2, 2005
Planning Commission Minute Excerpt - February 2,2005
Draft Special Use Permit Amendment Form
.
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Page 3 of3
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City Council Meeting
February 28, 2005
Attachment 6C-1
.
~
/],\~HILLS
MEMORANDUM
DATE:
February 2, 2005
PC Agenda Item 4.B
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: PC #04-19, Ramsey County Partners Public Works Facility,
1425 Paul Kirkwold Drive (Hamline Avenue and Highway 96)
Special Use Permit (SUP)2nd Amendment and Site Plan Review.
Requested Action
The applicant has requested a Special Use Permit (2nd) Amendment to allow for installation of a
year-round used oil collection site and a seasonal Household Hazardous Waste collection site at
the northwest comer of the applicant's property in Arden Hills. The applicant is also seeking a
materials variance for the used oil collection building.
. Uudates/Chanl!es
At the January 2005 meeting the Planning Commission, the discussion on the used oil collection
building and seasonal Household Hazardous Waste site centered on two items:
1. Security of a 24~hour used oil collection building.
2. Building materials.
In particular the Planning Commission stated that if the used oil collection building was going to
be a 24-hour operation, then a security camera should monitor the site. A suggestion was also
made that the County review locating a camera inside the used oil collection building to help
insure the safety of all the prospective users of the facility. Since the Public Works facility does
not have staffing for the full 24-hour period it may make sense to have the feed from the camera
go to the Sheriffs Patrol Station which is also located On site. Staff has included the installation
of one camera to monitor the site as a condition of approval.
Building plans have been submitted to staff and are included as an attachment to this report. The
building materials proposed on these plans are for a 10' by 20' structure with a Nova Brick
exterior and asphalt shingle roof. There would be one standard door for a storage area which
would be locked and an overhead door which would remain open to provide access to the used
.
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Page 1 of9
oil collection tanle Directly east of the proposed used oil collection building would be a T
Cedar privacy fence which would screen a dumpster from the north and east.
.
The current Civic Center District requirements allow only brick, stone, and glass as exterior
materials except that metal may be used for trim. Since the exterior material is going to be a
bricklblock looking material it would appear that this is consistent with the main Public Works
building, the Sheriff Water Patrol building, and the Civic Center requirements. The surrounding
buildings in the yard area of the Public Works Facility are a tan textured pre-cast concrete panel
with black metal trim. The applicant has stated that the colors of the surrounding materials
would be used to try to make the appearance of the buildings appear more consistent. Staffhas
included this as a condition of approval.
Site Plan Review
The following analysis highlights some of the changes proposed in the Special Use Permit
Amendment.
1. Zoning - Uses do not fit predefined categories (determination by Planning Commission
required); NNW site operation would require an exception from the Staging Area
requirement for the CC district.
The uses proposed in the amendment to the Special Use Permit (SUP) include a used oil
collection building which would be open 24 hours a day for 365 days a year. Also included
in the proposed SUP Amendment is a seasonal Household Hazardous Waste (HHW) site
which would likely operate during regular business hours on Fridays and Saturdays for one .
or more months. Neither of the uses fits exactly into any predetermined use on the Land Use
Chart. However, both uses seem compatible with the adjacent "yard" area of the Ramsey
County/Partners Public Works Facility.
At the December 2004 and January 2005 meetings, Planning Commissioners expressed
concern about the security and potential for vandalism or misuse of the used oil facility if it
were operated on a 24 hour basis. The applicant has stated that the current facility in
Shoreview has been operated on a 24 hour basis and the County has not encountered many
problems. One of the reasons for having the facility open on a 24 hour basis is that if
someone attempted to use the facility and found that it was closed, the person may just leave
used oil outside of the gate or dispose of the used oil improperly. The County would like to
eliminate that scenario and has therefore proposed that the used oil collection building be
open 24 hours a day. In addition, Public Works employees typically do not work on
weekends so if the used oil collection were not left continually open it would need to be
locked up and unavailable over the weekends (which is likely when many of the potential
users would like to utilize the facility).
In the narrative provided by the applicant (revised December 29, 2004), and again at the
January 2005 meeting, the applicant indicates that there is a camera in place at the filling
station just west of the proposed used oil collection facility and an additional camera could
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Page 1 of9
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he added if it were determined to be necessary. At the January 2005 Planning Commission
meeting several commissioners indicated that if the used oil collection building were to be in
operation on a 24 hour a day basis, then a security video camera should be installed to
monitor the area. In addition, it was suggested that an interior video camera may increase the
safety of the used oil collection building. Staff has included one exterior security video
camera as a condition of approval. In addition, staff has included a condition that would
require the County to install an interior security video camera ifthe Arden Hills City Council
determined that the second video camera was necessary to insure the safety of potential users
of the used oil collection building.
2. Aesthetics - Code Requirement Met
The proposal calls for an area of impervious surface and one 200 square foot building to
contain the used oil collection area. The proposed building would have a Nova Brick
exterior with an asphalt shingle roof. Nova Brick is not expressly listed in the CC District
list of building materials. However, it appears to be a solid material which has the look of a
block or brick building and should be compatible with the other building materials used on
site. While the interest of the Civic Center District is to create an area of attractive public
facilities, with the exception of the "face" of the complex facing Highway 96, the remainder
of the main building and accessory buildings have been constructed of pre-cast concrete or
other materials not specifically permitted in the CC District. The proposed used oil
collection building should not be visible from Highway 96, only from the internal portion of
the site or from the rear. The attachments show a picture of a maintenance building
constructed in Chaska which used similar construction materials to what is being proposed.
The coloring of the proposed building should be compatible with the main building and
Sheriff Water Patrol building at the Ramsey County Public Works Facility.
3. Lot Coverage - Code Requirement Met
The CC: Civic Center District requires that no more than 40% of the lot be covered by
structure. The proposed used oil building footprint is 200 square feet while the parcel is
1,524,600 square feet. This results in approximately 19% of the lot being covered by
structure.
(Square Feet)
609,840
(%)
40% Max
(Square Feet)
286,008
(%)
19%
4. Floor Area Ratio - Code Requirement Met
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Page 3 of9
.
The floor area ratio is obtained by dividing the sum of a buildings floor area by the amount of
the lot area. The floor area ratio (FAR) cannot exceed 0.8 for the CC: Civic Center District. .
The FAR for this project is 0.l9 (includes mezzanine area).
(Square Feet)
1,219,680
(%)
80% Max
(Square Feet)
286,008
(%)
19%
(Square Feet)
286,208
(%)
19%
5. Landscape Lot Area - Code Requirement Met
The minimum amount of landscape lot area for the CC: Civic Center District is 20% of the
lot area. When the Special Use Permit was previously amended the total landscape area was
listed as 521,413 square feet. Calculations for impervious surface and landscape lot area
included both impervious and landscape areas within the private access roads adjacent to the
property (the extension of Hamline Avenue to the north, and Ben Franklin Avenue to the
west). The proposed SUP amendment shows a reduction of 12,610 square feet oflandscape
area. Based on the reduction from the previous number the proposed SUP amendment would
leave the site with a landscape lot area of approximately 33 percent.
(Square Feet)
304,920
(%)
20% Min
(Square Feet)
52l,413
(%)
34%
(Square Feet)
508,803
(%)
33%
.
6. Parking. - No Significant Change from SUP
The proposed used oil and household hazardous waste site would not impact any existing
parking areas. People using the used oil site would likely park adjacent to the used oil
building? Users of the HHW site would have sufficient queue space and would only be
parked momentarily.
7. Screening - Appears Consistent with Code Requirement.
Currently there are Black Hills Spruce coniferous trees which surround the "yard" area of the
property. The proposed SUP amendment would relocate 8 ofthese trees in the area proposed
for the site to be relocated to the north of the used oil and HHW site. This new location
would maintain the natural screening around the "yard" area ofthe site. The proposed SUP
amendment also calls for screening around the dumpster which would be located to the east
ofthe used oil building. The drawings seem to include a wooden privacy fence which would
Page 4 of9
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\\Earth\Planning\Planning Cases\2004\04-19 RCPWF SUP Amendment Oil drop site and HHW (PENDING)\02-02-05 PC Report RCPWF SUP
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shield the dumpster to the north and east, to the west would be the proposed building; there
would be no screening to the south which faces the internal portion of the site. A wooden
privacy fence or other similar screening would be preferable to make sure that the dumpster
was adequately screened from view.
8. Traffic, Access, and Circulation - Code Requirement Met.
There should not be much impact to traffic patterns or to the access and circulation of the
site. The proposed used oil and HHW collection site would be located out of the way at the
far northwestern portion of the site. Typically the seasonal HHW sites are only open on
Fridays and Saturdays and only for a month or two. Most of the users of the HHW sites are
likely to arrive on Saturdays when the Public Works Facility is not being used. The used oil
collection building is proposed to be open 24 hours and year round. Since the collection
building will be open all ofthe time, it is not likely to have much of a peak in the amount of
traffic it would generate (would likely come and go sporadically during the day and evening).
Traffic on Ben Franklin is limited to vehicles visiting the Ramsey County facility and
National Guard vehicles, so there should be limited traffic impact on that roadway. The
National Guard did request that Ramsey County install certain road signs to minimize any
potential impact on the safety and security of their operations. Overall the traffic from the
proposed used oil and HHW site should not interfere much with the operation of the Public
Works Facility and should also not have much impact ou traffic patterns at Highway 96 and
Hamline Avenue.
9. Grading and Utilities - Code Requirement Met.
The City Engineer has previously reviewed the plans provided by the applicant and did not
believe that the proposed SUP Amendment would impact the City of Arden Hills' utilities or
infrastructure.
10. Lighting - Lighting plans not included in application materials
One light pole and fixture have been proposed for the used oil and HHW collection site.
While specifics on the lighting were not included in the application materials, the lighting
should comply with Arden Hills' ordinances and be hooded so that the light is only directed
onto the subject property and directed away from adjoining lots or public streets. Another
recommendation would be that the new light pole should match existing lighting on site to
maintain a consistent character for the property. Any new lighting should also be reviewed
by the Building Official for approval.
11. Signage - Signage plans not included in application materials
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;
While the elevations and renderings do show some signage, no signage has been proposed
with this application. Signage for this project would be processed through a Signage Permit .
and would need to be within the maximum allowed signage in Signage District 6 (Signage
Ordinance, Section 333.6, f) which allows for a maximum of 60 square feet of wall signage,
45 square feet of freestanding signage with a maximum height of 12 feet, and 6 square feet of
wall mounted auxiliary signage and 6 square feet of freestanding auxiliary signage both with
a maximum height of 6 feet.
It is quite possible that the additional auxiliary signage necessary to direct people to the used
oil and HHW site combined with any existing auxiliary signage would exceed the maximum
allowed under the Sign Ordinance and would therefore require a Sign Standard Adjustment.
There may be some merit for a sign standard adjustment for auxiliary signage due to the size
of the property, the location of the property, and the many potential users of the property.
Following is the section of the Sign Ordinance which discusses Sign Standard Adjustments:
(Ordinance 333, Section 333.11)
Sign Standard Adiustments. Adjustments to the requirements and standards for the height,
number, type, lighting, area, or location of a sign or signs established by this ordinance may be
approved through the Site Plan Review process if the following qualifying criteria of A ofB, and
the necessary criteria of C, are met:
A. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; Or
B. The sign adjustment will allow a sign of exceptional design or a style that will enhance .
the area or that is more consistent with the architecture and design of the site; And, after
finding positively on condition A or B above,
C. The sign adjustment will not result in a sign that is inconsistent with the purpose of the
zoning district in which the property is located.
The applicant should provide staff with the dimensions for existing auxiliary signage as well
as any proposed auxiliary signage lor the used oil and HHW site.
12. Special Use Permit Analysis - Finding Required
The Planning Commission and City Council approved the use of the property for a public
works facility in 2003. The Planning Commission should review the proposed use and
determine if the use, use mix, location, and relationship with surrounding uses is compatible
and complementary.
Section 8, D, 3, b of the Arden Hills Zoning Ordinance states the City Council and Planning
Commission:
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.
.
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"...shall consider the effect of the proposed use upon the health, safety, convenience and
general welfare of the owners and occupants of surrounding land, in particular, and the
community as a whole, in general, including but not limited to thefollowingfactors:
existing and anticipated traffic and parking conditions; noise, glare, odors, vibration,
smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics;
drainage; population density; visual and land use compatibility with uses and structures
on surrounding land; adjoining land values; park dedications where applicable, and the
orderly development of the neighborhood and the City within the general purpose and
intent of this ordinance and the Comprehensive Development Plan for the City."
The Planning Commission must make a finding as to whether or not the proposed
amendment to the Special Use Permit would adversely affect the surrounding
neighborhood and larger community as per the aforementioned factors.
13.
Plan Review Comments
A. Since the proposed building is larger than l20 square feet a Building Permit would be
required prior to the building being constructed. Building Permit Plans shall be
submitted to the Building Official a minimum of two (2) weeks before the planned start
of construction.
B. No construction shall begin before plans are approved by the City of Arden Hills'
Building Official.
C. Screening to surround the dumpster, east of the used oil collection building, should be
constructed of wood or another opaque material such that the dumpster is adequately
screened. Screening fence should be constructed with the "face" of the fence toward the
outside (north and eaSt).
D. The used oil collection building should be of colors consistent with the main Public
Works and shop building and the Sheriffs Water Patrol building on the Ramsey County
Public Works Facility site.
E. The coniferous tress to be removed for the used oil and HHW site should be located to
the north or east of the site to provide screening of the "yard" area of the public works
facility. The location north of the used oil collection building would also provide
screening ofthe building.
F. Any proposed lighting should be hooded to conceal the lighting source and shall be
consistent with the Arden Hills regulations for lighting. Any new lighting should be
reviewed by the Building Official for approval.
G. Grading and drainage plans should be reviewed by Rice Creek Watershed District and the
applicant should receive any necessary permits from RCWD prior to the issuance of a
building or zoning permit.
H. Plans for auxiliary signage should be submitted to the City Planner for review. Any
adjustments to the sign standards established in the Arden Hills Sign Ordinance would
require the review and approval of the Arden Hills City Council.
Staff Recommendation
\\Earth\Planning\Planning Cases\2004\04~ 19 RCPWF SlJP Amendment Oil drop site and HIIW (PENDlNG)\02-02-05 PC Report RCPWF SUP
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In Planning Case #04-19 staffrecommends approval of the Special Use Permit (Second)
Amendment and Site Plan Review subject to the following conditions:
.
1. The seasonal Household Hazardous Waste (HHW) collection operation should not
exceed two months total per calendar year, nor shall the seasonal HHW collection operate
for more than one month in a row.
2. In order to prcvent vandalism or improper use, and to insure the security of the used oil
collection and seasonal HHW site which would be in operation 24-hours a day, the
applicant shall install an exterior security video camera to monitor to area.
3. If it were determined that the security of the used oil collection building posed a risk to
Arden Hills residents and the general public attempting to utilize the facility, the Arden
Hills City Council may require that the applicant install a security camera to monitor the
interior of the used oil collection building. The applicant may choose to install a security
camera to monitor the interior of the used oil collection building at any time and is not
required to seek permission from the City of Arden Hills prior for the installation except
for any building permits which may be required.
4. Landscaping removed for the installation of the seasonal HHW and used oil collection
site shall be relocated to the north and/or northwest of the proposed used oil collection
site.
5. The coloring of the exterior building materials shall be of a coloring compatible with the
main Public Works building and shop area, and the Sheriffs Water Patrol building, or
shall be painted to be compatible.
6. If the applicant determined that the clean-up day activities should be moved from their
current site in Shoreview to the Ramsey County Public Works Facility property, the
applicant shall be required to first obtain approval from the Arden Hills City Council for
an Amendment to this Special Use Permit.
.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on November I, 2004
Pursuant to Minnesota State Statue, the City must act on this request by January 2, 2005 (60
days), unless the city provides the petitioner with written reasons for and additional 60 day
review period. The City may with the petitioners' consent extend the review period beyond the
120 days.
Page 8 of9
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.
.
.
On December 20, 2004 City Staff informed the applicant in writing that an additional 60 day
review period would be necessary. Extension of the review period to 120 days allows the City
until March 1. 2005 to act on this request. This extension establishes the maximum amount of
time that the City can take to review the request without requesting an additional extension from
the applicant
Resident Comments
Staff received one call on 1/24/05 from a resident of the townhouses on Arden View Drive. Her
concern was that the operation would be visible from the townhouse or on 96. Staff explained
that the used oil collection and HHW site would be in the northwestern corner and would not be
visible.
Attachments
4b" 1 Location Map, Aerial Map, other supporting documents
4b-2 Revised Plans and statement submitted by the applicant.
4b-3 Planning Commission Minute Excerpt - January 5, 2005
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Page 9 of9
, ,
. .l!.lanning Commissioll Meetillg
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. Planning Commission Meeting
February 2, 200S
Planning Commission
. Attachment 4b - 2
.
.
Description of Request (attachment to 2004 Land Use Application)
Revised December 29,2004
Summary
Ramsey County requests approval of a used oil collection facility and a seasonal household
hazardous waste collection site at the new Public Works facility in Arden Hills. Both economic
and environmental benefits to County residcnts will result from the combined used oil and
seasonal HHW facility. The proposed facility would be consistent with the functions and
operations of the existing Public Works facility. The site plan and operations of the proposed
facility are appropriate to the site, neighborhood and surrounding land use. [nformation in support
of this request is provided below for the City's consideration, including additional information
requested by the Planning Commission at its December 1,2004 mccting
Background
.
Public Works has operated a public uscd oil and filter collection facility at its former Shoreview
location for many years. The Department of Public Health is seeking to construct a new seasonal
collection site for household hazardous waste (HHW) collocated with the Public Works' proposed
used oil and oil filter collection facility. This seasonal HHW site would replace the seasonal site
currently located in the parking lot of the Ramsey County ice arena in Shoreview (Victoria St. at
Hwy. 96), which has been in service since 2000. That site was installed to provide convenient
HHW services to residents of northwestern Ramsey County following the closure of the Mounds
View year-round HHW facility that accompanied the County Board's selection of Bay West, Inc.
as HHW vendor in late 1999. The year-round HHW facility is now located at Bay West's
corporate headquarters at 5 Empire Drive in St. Paul.
The current used oil collection facility provides several benefits: 1) lt reduces the amount of used
oil that is collected at the County's Household Hazardous Waste (HHW) collection sites, and is a
less expensive way to manage used oil generated by the public. The previous facility collected
more than 40,000 gallons of used oil annually. 2) The facility is part of the County's National
Pollution Discharge Elimination System (NPDES) permit storm water pollution prevention
program to reduce illegal dumping into its storm sewer system. 3) The facility benefits citizens by
providing a reliable used oil and filter disposal location at no cost to the user.
The Shoreview HHW seasonal collection site has so far fulfilled its goal to provide convenient
HHW services to residents of northwestern Ramsey County, having served over 9, I 00 households
during the lour years since opening. The site opcrates in accordance with a conditional use permit
granted by the City of Shore view. That pernlit expires in June of2005, and includes a condition
stating that "lfthe County relocates their Public Works facility to the Twin Cities Army
Ammunition Plant (TCAAP) property in Arden Hills, the household hazardous waste facility shall
be moved to that site."
The St. Paul-Ramsey County Department of Public Health completed its ninth recycling survey
during July and August 2004. The 10-minute telephone survey included 600 residents from
Ramsey County (4% margin of enor). The survey results showed use of HHW sites increased
. from 1999 to 2004, with 56% of respondcnts in 2004 reporting use of a site.
1
Used Motor Oil Management in Minnesota
.
Minnesota law prohibits the disposal of used motor oil in municipal solid waste (MSW) or on the
land or waters of the State, and prohibits the disposal of used oil filters in MSW. [n a report
published in 1999, the Minnesota Pollution Control Agency (MPCA) estimated that about half of
all motorists changed their own engine oil and filter. Of the waste these do-it-yourselfers
generated, about 69% of the used oi[ was recovered for recycling, and only about 20% of the used
oil filters were recycled. (The 2004 County recycling survey also highlighted an important
hazardous waste disposal issue related to used oil filters; 19% of oil changing residents still throw
their oil filters in thc trash.)
Based on the MPCA's findings, the State in 2000 enacted additional laws that required motor oil
and filter manufacturers and retailers to establish a collection system for these wastes. The system
must include somc sites that provide free disposal of non-commercial used oil and filters. At this
time Jiffy Lube is the only major retail outlct that continues to accept up to five gallons of used oil
and five oil filters free from the public. Jiffy Lube offers this service as a courtesy; they are not
required by law to do so. Many other automotive service stations, new car dealers, and auto parts
stores will continue to accept used motor oil, and most will not charge a fee. Those that accept
used oil filters will charge about $1 to $3 per filter. (The 2004 County recycling survey results
showed 40% of oil changers disposc of used oil at service stations; 22% at HHW sites; and 18% at
collection centers.) Providing public drop-off sites is a necessary part of Ramsey County's system
to assure that waste is managed in an environmentally responsible manner.
Proposed Site Description and Operation
.
The proposed combincd used oil and seasonal HHW collection facility would be located in the
northwest comer of thc Public Works facility parcel, just east of the existing fuel pump station.
The existing fence along the east side of the entrance would be moved further to the east to
accommodate the proposed additional paved surface (65 feet by 194 feet). The existing entrance
off Ben Franklin Avenue would be utilized. Vehicle queue capacity is at least 20 vehicles. Site
work would include installation of aggregate base material, bituminous pavement, one light pole
and fixture, concrete pads for HHW and used oil collection activities, construction of an enclosed
structure, and replacement of trees and fencing.
Used Oil and Filter Collection
The proposed used oil and filter collection facility would be open continuously. This operation
schedule was discussed at the December I Planning Commission meeting. Ramsey County has
had about 30 years of experience with its existing used oil collection facility located at the old
public works facility in Shoreview. There have been no significant issues or problems related to
improper disposal or dumping during this period of operation. Weekend and evening operation of
the site is considered essential because these are the times residents are most likely to use the
facility. Some residents who are confronted with a closed facility may leave the material on-site
or, in frustration, dispose of the material improperly. In addition, County Public Works does not
have year-round weekend or evening staffing to open and close the site on a routine schedule.
Security considcrations were discussed at the December 1,2004 Planning Commission meeting. .
Ben Franklin ^ venue is a public road that dead ends near the proposed used oil collection facility
2
.
.
.
and the adjacent County refueling station. The County Sheriffs Patrol Station is co-located with
the Public Works facility and patrolling deputies provide a general security prcsence in the area of
the station and the refucling station at all times of the day. The County would evaluate the need
for increased patrols should unexpected security problems devclop. The Public Works facility also
has an existing security camera lor the refueling area and system capacity to add additional
cameras. The County would evaluate the need to add an additional security camera for the used oil
collection arca, and would, at a minimum, install any required connections to the system to
accommodate a future camera at the timc of construction. The proposal also includes the addition
of a light pole and fixture. Continuous lighting would be provided inside of the oil collection
structure.
The proposed uscd oil and filter collection facility would consist of an underground 4,000-gallon
double-wall fiberglass tank with all monitoring equipment (e.g. leak dctection) required by law
and a structure housing the used oil and filter collection area. The structure would have a
concrcte floor, and contain a "sink" for emptying used oil containers into the tank with spill
containment, and floor space for approximately six 55-gallon metal drums for used oil filters. A
secure storage area would be included within the structure for temporary collection of any
household hazardous waste materials left inappropriately at the used oil collection facility. A
dumpster for cmpty oil containers would be spotted next to the structure. Fence screening will be
provided for the dumpster. The used oil collection tank and used oil filter containers would be
emptied by a commcrcial vendor as needed and the dumpster emptied on a regular schedule.
Public Works staff would provide daily site maintenance.
The used oil collection structure would be 10 foot by 20 foot in size and have walls on all sides to
minimize exposure to precipitation. The concrete pad would be 10 foot by 30 foot to
accommodate the used oil collection structure and a 10 foot by 10 foot dumpster pad area. A two-
foot roof overhang would be present on all four sides. The side facing thc Public Works main
facility (side away from Ben Franklin Avenue) would have a 9-foot wide overhead door and a 3
foot wide steel service door. The overhead door would be open continuously for residents to
access the oil disposal spout and used oil ftIter drums. The overhead door would be lockable
should the need arise to close thc oil collection facility. The service door would access the
temporary household hazardous waste storage area and would be locked at all times.
The County is requesting for the used oil collection structure a variance to the material
requirement for the Civic Center District, which identifies the use of metal for trim only. The size
and function of the structure appear to be consistent with a metal structure (including sides and
roof). In response to discussion from thc December I Planning Commission meeting, the County
proposes to improve the aesthetic appearance of the building by adding Wainscoting (to a height
of about 3.5 feet) consisting of mortar less brick on each side of the structure. In addition, if
required by the City, a shingle roof may also be used to improve the building's aesthetic
appearance. The color of the metal structure would be consistent with the tan with black trim
color of the main Public Works facility structure. After approval of the amended SUP by the City
of Arden Hills, City of St. Paul and Ramsey County Contract Services would incorporate the
structure design characteristics, as summarized abovc, into a bid package distributed to vendors.
Once a contract is executed between the County and the successful vendor, specific design
drawings for the structure would be provided to Arden Hills. The County requests that this
process be authorized as a condition to this Amended SUP application.
3
The planting plan for the used oil collection site includes re-planting eight spruce trces currcntly
located along the east side of the Public Works facility's northwest driveway entrancc. Thc trces .
would provide screening along the north side of the used oil collection structure facing Ben
Franklin Avenue.
Seasonal HHW Collection
The proposed seasonal HHW collection site would be similar to the five seasonal sitcs located and
operating elsewhere in the County. The HHW site would operate for one or more one-month
periods each year (the Shoreview HHW site opcrated during May in 2004) on Fridays from 10 am
to 6 pm and Saturdays from 9 am to 4 pm. It would contain a concrete pad where HHW is
rcmoved from vehicles and techoicians would consolidate certain liquid wastes (flammable
liquids, used antifreeze) into 55-gallon drums. As with othcr seasonal sites, all waste collected
would be removed from the site at the end of the operating day and shipped to the year-round
HHW facility located at Bay West, Inc. in St. Paul.
Permanent signs would be installed along Highway 96, Hamline Ave., and Ben Franklin Avenue
for the used oil and filter collection facility. Temporary signs would be displayed for the seasonal
HHW collection facility only on site operating days during the month of operation and up to one
month afterwards. A flyer box would be installed at the used oil site to contain HHW site
information.
Assessmeltt of Potential Impacts
The used oil collection facility would include a raised metal grate flooring around the input spout
to contain any spilled oil. The HHW site concrete pad is constructed to provide a spill
containment volume.
.
At thcir December 1,2004 meeting, the Arden Hills Planning Commission requested a letter of
support for the combined seasonal HHW and used oil collection facility from the MN Army
National Guard. Keith Ferdon, Training Area Coordinator, in a letter dated December 9, 2004,
states that the proposed facility "will not hinder nor jeopardize the security of the Ardcn Hills
Army Training Site", but requested the County install appropriate street signage along Hamlinc
and Ben Franklin Avenue to assist residents. Since rcceipt of the letter, the County has installed a
"Stop" sign on the Army's south Hamline gate as well as "Stop Ahead" and "Stop" signs where
Ben Franklin Avenue ends. The County would also install signs stating "Military Vehicles
Crossing" on Ben Franklin Avenue following construction of the combined seasonal HHW and
used oil collection facility.
Storm water RU/loff
The project would increase the impervious surfacc on the Public Works sitc by 12,610 square feet
(0.29 acres), including the used oil structure (200 square feet). Stormwater runoff would be
directed to an existing stonn sewer pipe and then to the existing water quality pond immcdiatcly
north across Ben Franklin Avenue.
.
4
.
.
.
Updated Site Characteristics
Sit{: area
Building area
Driveways, etc.
Total impervious
Existing
1,524,600 sq. ft. (35.00 ac)
286,008 sq. ft.
871,072
1,157,080 sq. ft.
5
Proposed Change
no change
1- 200 sq. ft.
+ 12,410 sq. ft.
+ 12,610 sq. ft.
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STATE OF MINNESOTA, DEPARTMENT OF M[LlTARY AFFA[RS
MINNESOTA ARMY NATIONAL GUARD
OFFICE OF THE POST COMMANDER
[5000 HIGHWAY [[5, CAMP RIPLEY
UTILE FALLS, MINNESOTA 56345-4 [73
......
.
December 9, 2004
Camp Ripley Maneuver Training Center
Mr. Terry Noonan
Ramsey County Planning Commissioner
Dear Mr. Noonan:
. ,~'.
~ . '.
This letter is to let you know th~ the Ramsey County HHW site will not hinder,
nor jeopardize the security of the Arden Hills Army Training Site (AHA TS) provided
certain measures are taken by Ramsey County.
Because the HHW site will be accessible to all residents or Ramsey County, most
of whom are not familiar with the Ramsey County maintenance Facility, we request
Ramsey County install the following signage:
a. Proper street signs on the Hamline/Ben Franklin intersection.
b. A "Dead End" sign just north of the Hamline/96 intersection.
.
c. An arrow sign on or near the south Harllline gate, directing traffic onto Ben
Franklin.
d. A "Stop Ahead" sign south of the Hamline Gate
e. A stop sign on the south Hamline Gate~ .
.-i
", \
We appreciate your concern for our operations and training at the AHA TS site. If
you have any questions or concerns on this issue, feel free to contact me at (320)632- 7094
or keith.ferdon@mn.ngb.armv.mil
"Sincerely,
~~----~
. KEITH R. FERDON
CPT, EN, MNARNG
Training Area Coordinator
AN EQUAL OPPORTUNITY EMPLOYER
.
,
, .
,
1, )
,. '\
)
. _Planning Commission Meeting
February 2,2005
Planning Commission
. Attachment 4b - 3
.
.
)
)
.',
2
ARDEN HILLS PLANNlNG COMMISSION - JANUARY 5, 2005
. UNFINISHED AND NEW BUSINESS
A. PLANNING CASE 04-19: RAMSEY COUNTY, 1425 PAUL KIRKWOLD DRIVE;
SPECIAL USE PERMIT AMENDMENT TO ALLOW FOR THE
INSTALLATION OF A YEAR-ROUND USED OIL AND SEASONAL
HOUSEHOLD HAZARDOUS WASTE COLLECTION SITE AT THE
NORTHWESTERN PORTION OF THEIR PUBLIC WORKS FACILITY
GROUNDS
Mr. Clark stated the applicant had requested a Special Use Permit (2nd) Amendment to
allow for installation of a year-round used oil collection site and a seasonal Household
Waste collection site at the northwest corner of the applicant's property in Arden Hills.
The applicant was also seeking a materials variance for the used oil collection building.
He reviewed the Site Plan and noted staff had not yet received the architectural plans for
the structure and therefore staff was recommending the Planning Commission take
comments from the applicant and continue this to the February meeting.
Terry Noonan, Environmental Services Supervisor of Ramsey County Public Works
asked if the Commissioners had any questions.
.
Commissioner Zimmerman stated he was not in favor of a 24-hour facility because of the
opportunity for people to abuse the dumping of illegal items off. He noted if they were
adding a second camera and that might serve as a valuable feature and this addition
would make a 24"hour operation palatable, but if they did not have this camera, he did
not want to see a 24-hour operation. Mr. Noonan replied they had discussed the hours of
operation and they had confirmed that there was an existing camera on the fuel line and
what they wanted to do was put wiring in for a camera at so if there was a problem a
camera could be easily put in. He stated they were not proposing to put an additional
camera in unless they had a problem. He also noted that the Public Works was not a 24-
hour department and they did not have the staff available to open and close the gates on
the weekends. He stated they have not had any significant problems at their current
facility.
Commissioner Zimmerman expressed concern about hazardous waste being dropped off.
Mr. Noonan replied they did receive some hazardous waste once in awhile and that was
the reason they wanted a storage facility.
Commissioner Modesette asked if staff would check that location everyday. Mr. Noonan
replied during the week days it was checked on a daily basis.
Commissioner Zimmerman expressed concern that the Sheriff Department would be
concerned about people driving around the facility after hours. Mr. Noonan replied he
believed having the Sheriff Department facility there would be a benefit.
.
Joe Wasniack, Ramsey County Household Hazardous Waste, stated White Bear Lake had
a used oil facility that was open 24 ho~rs a day and since they took over operating it,
there had been little hazardous waste dropped off.
~
:-1
,
~)
"
ARDEN HILLS PLANNING COMMISSION - JANUARY 5, 2005
3
Commissioner Larson asked if eventually they would move the Spring/Fall Clean up days .
that were currently at Shoreview to this facility. Mr. Wasniack stated they operated their
Household Hazardous Waste Site concurrently with that event, but they had not thought
about moving the site of the clean-up event. He indicated he was not sure if there would
be enough room at the facility for this type of an event.
Commissioner Larson stated he had warmed up to this request now that the Army was
not concerned about security and he had no objection to this proposal.
Commissioner Modesette stated she was in favor of a 24-hour drop off facility.
Commissioner Bezdicek asked how many oil drop-off sites did Ramsey County currently
run. Mr. Noonan replied they had one oil drop-off site, but municipalities within the
County offered oil drop-off sites also.
Commissioner Bezdicek asked why the County was reluctant to put in a security camera.
Mr. Noonan replied he did not know the cost of a security system, but they did not have
any problems at their current facility and they would put in the wiring so if there was a
problem in the future, they could add a camera at that time.
Chair Sand stated he would be in favor of an additional security camera and strongly
urged the County to put a camera inside the building for safety reasons. He stated he was
strongly in favor of having building materials that did not include metal panel walls, such .
as the one that was constructed in Chanhassen.
Chair Sand asked if the household hazardous waste facility was a seasonal operation. Mr.
Noonan replied that was correct.
Chair Sand asked what would prevent people putting something other than oil down the
spout. Mr. Noonan replied when the vendor came and periodically emptied the tank, the
used oil was tested and only the oil was evacuated.
Chair Sand asked how often the vendor emptied the tank. Mr. Noonan replied the tank
could be emptied up to a couple of times a week during peak times, but the vendor could
also be called on an as-needed basis.
Commissioner Zimmerman asked what would happen if the tank was full before the
vendor picked up the oil. Mr. Noonan replied this had never happened in all of the years
they had been running a facility and the vendor knew when peak season was and the tank
was checked frequently during that time period. He noted the County's staff also
monitored the tank.
Chair Sand stated he would not support a building structure made of metal.
Commissioner Zimmerman moved, seconded by Commissioner Larson to table Planning
Case No. 04-19, Ramsey County, 1425 Paul Kirkwold Drive, Special Use Permit .
Amendment to the February, 2005 meeting to allow applicant time to submit the
structural architectural drawings.
The motion carried unanimously (6-0).
.
.
.
Ci!r~ Council Meeting
February 28, 2005
Attachment 6C - 2
.
.
.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005
3
Chair Sand invited anyone for 'or against the variance to come forward and make
comment.
Ray Polk, Lodge Treasurer, stated the reason they were doing this was because it was
costing more to stay there than they were taking in so they needed to sell the lot. He
stated they were not using that area as a parking lot because they did not need it. He
noted they only met twice a month. He stated they had a couple of special events also
during the year. He noted service organizations were dwindling and they were no
different. He stated by selling this, it would enable them to hold on for a while longer.
Commissioner Thompson asked if they had any special events where the parking lot
would be filled up. Mr. Polk replied no, the most cars they usually had was 8 to 10 cars.
Dave Monson, 175 Edgewater, stated they have Jived there since late 1997 and the Lodge
was a great neighbor. He noted the Lodge had provided parking for all of the displaced
neighbors when the City was doing the street reconstruction. He asked what the lot
dimensions were being proposed to be.
Mr. Monson stated he believed the setback on the sides of the lot fronting a street was 40
feet, which would get down to 60 x llO feet. He stated when they bought their property,
they had applied for a variance for a deck and they were denied that variance. He stated
he supported this planning case and enabling the Lodge to continue to function, but
requested the Commission might give him the same kind of indulgence with respect to a
variance at some point in the future.
Chair Sand closed the public hearing at 7:21 p.m.
Commissioner Larson inquired about the ponding easement with a house built in the
easement. Mr. Hellegers replied where the structures were indicated was accurate.
Commissioner Larson stated the section map should be updated. Mr. Hellegers replied it
was 2001 section map, so it might not be accurate.
Commissioner Larson moved, seconded by Commissioner Thompson that the Planning
Commission found that the proposed amendment to the Special Use Permit does not
adversely affect the surrounding neighborhood and larger community as per staffs report
and to recommend approval of Planning Case No. 05-03: St. Paul Lodge #2 - I.O.O.F.,
1174 Edgewater Avenue; Special Use Permit Amendment five conditions as outlined in
staffs February 2,2005 report.
The motion carried unanimously (6-0).
B.
PLANNING CASE 04-19: RAMSEY COUNTY, 1425 PAUL KlRKWOLD DRIVE;
SPECIAL USE PERMIT AMENDMENT TO ALLOW FOR THE
INSTALLATION OF A YEAR-ROUND USED OIL AND SEASONAL
HOUSEHOLD HAZARDOUS WASTE COLLECTION SITE AT THE
NORTHWESTERN PORTION OF THEIR PUBLIC WORKS FACILITY
GROUNDS
Chair Sand opened the public hearing at 7:25 p.m.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2 2005
,
Mr. Hellegers stated applicant was requesting a Special Use Permit (2nd) Amendment to
allow for installation of a year-round used oil collection site and a seasonal Household
Hazardous Waste collection site at the northwest corner of the applicant's property. The
applicant is also seeking a materials variance for the used oil collection building. Staff
recommended approval ofthe request subject to the following conditions:
1. The seasonal Household Hazardous Waste (HHW) collection operation should not
exceed two months total per calendar year, nor shall the seasonal HHW collection
operate for more than one month in a row.
2. In order to prevent vandalism or improper use, and to insure the security of the used
oil collection and seasonal HHW site which would be in operation 24-hours a day, the
applicant shall install an exterior security video camera to monitor the area.
3. If it were determined that the security of the used oil collection building posed a risk
to Arden Hills residents and the general public attempting to utilize the facility, the
Arden Hills City Council may require that the applicant install a security camera to
monitor the interior of the used oil collection building. The applicant may choose to
install a security camera to monitor the interior of the used oil collection building at
any time and is not required to seek permission from the City of Arden Hills prior to
the installation except for the building permits which may be required.
4. Landscaping removed for the installation of the seasonal HHW and used oil
collection site shall be relocated to the north and/or northwest of the proposed used
oil collection site.
5. The coloring of the exterior building materials shall be of a coloring compatible with
the main Public Works building and shop area, and the Sheriffs Water Patrol
building, or shall be painted to be compatible.
6. If the applicant determined that the clean-up day activities should be moved from
their current site in Shoreview to the Ramsey County Public Works Facility property,
the applicant shall be required to first obtain approval of the Arden Hills City Council
for an Amendment to this Special Use Permit.
Chair Sand asked if condition six should be reworded. Mr. Hellegers suggested condition
6 read: That any special events to be held at the facility for household and hazardous
waste beyond the normal scope of things that would happen at that facility would then
require coming back to the Planning Commission and Council for an amended SUP.
Chair Sand invited anyone for or against the variance to come forward and make
comment.
There were no comments made.
Chair Sand closed the public hearing at 7:30 p.m.
4
.
.
Commissioner Zimmerman moved, seconded by Commissioner Thompson that the
Planning Commission finds the proposed amendment to the Special Use Permit would
not adversely affect the surrounding neighborhood and larger community and to approve .
Planning Case No. 04-19: Ramsey County, 1425 Paul Kirkwold Drive; Special Use
Permit Amendment to allow for the installation of a year-round used oil and seasonal
Household Hazardous Waste Collection site at the northwestern portion of their Public
ARDEN HILLS PLANNmG COMMISSION - FEBRUARY 2, 2005
5
.
Works Facility grounds, subject to the six conditions as noted in staffs February 2,2005
report and the amended condition six as outlined by staff at tonight's meeting.
The motion carried unanimously (6-0).
C. PLANNING CASE 05-02: DEBRA AND WILLIAM THORNTON. 3510 SIEMS
COURT; VARIANCE
Chair Sand opened the public hearing at 7:33 p.m.
Mr. Hellegers stated applicant was requesting an l1-foot front yard setback for an
addition to the front of applicant's property in Arden Hills. Staff recommended approval
of the request subject to the following conditions:
l. The applicant shall file all necessary building permits with the Building Official
for approval prior to the issuance of a building permit. Building permits shall be
submitted to the Building Official a minimum of two (2) weeks before the
planned start of construction.
Commissioner Zimmerman noted currently the house is 6.7 feet closer to the lot line than
required. He asked if a variance was requested at the time the home was built. Mr.
Hellegers replied there was no record of a variance requested.
.
Commissioner Modesette noted there was deck on the back of the house and she was not
sure if unbuildable was accurate. Mr. Hellegers pointed out there was a steep grade
which would make it difficult to build on. He noted the property was not very functional
because of its narrowness.
Commissioner Zimmerman asked if applicant was not requesting a variance and a
building permit was issued would if this nonconforming property be grandfathered in.
Mr. Hellegers replied it would be.
Chair Sand asked how large the three-season porch on the back of the house was. Mr.
Hellegers replied applicant was in attendance tonight and could answer that question.
Chair Sand invited anyone for or against the variance to come forward and make
comment.
.
William Thornton, 3510 Siems Court, applicant, thanked City staff. He noted the staff
was very helpful and cooperative with him. He summarized the history of the lot and
house. He noted the house had to be situated where it was because of the cliff in the back
yard. He indicated they had no practical way of building back to the east. He stated the
screened porch back edge had 15-foot posts that went down off the edge of the cliff. He
indicated this was a very unusual lot. He noted to the south they had large oak trees that
they did not want to disturb. He stated to the north there was a garage, which would need
to be demolished and a basement dug. He indicated one of the other problems they were
facing was that the lot line was about 20 feet in from the edge of the road and that had
created that on one edge their house was 33 feet from the lot line. He noted their lot line
curved in. He stated the home was built over 50 years ago. He indicated even with
granting the 11-foot variance at the north end of the proposed construction, they were still
.
City Council Meeting
February 28, 2005
Attachment 6C - 3
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DIi4J:r
SPECIAL USE PERMIT (Case No. 04-19)
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
1.0 Recitals
A.
The County of Ramsey, a political subdivision of the State of Minnesota
("Ramsey County") represents that it is in the process of acquiring fee title
to the following described property (the "Property") situated in the City of
Arden Hills, Minnesota ("Arden Hills"):
The South 1425 feet of the East 1572.47 feet of the
Southwest Quarter of Section 15, Township 30 North,
Range 23 West, Ramsey County, Minnesota, except
the North 810 feet of the East 626 feet thereof.
Subject to County State Aid Highway (C.SAH.) 96
Right of Way.
B. Ramsey County intends to establish a used oil and household hazardous
waste collection facility on a portion of the Property.
C. On the 1st day of Novernber, 2004, Ramsey County submitted a
cornpleted application for the Second Amendment to its Special Use
Permit ("SUP Amendment No.2") which request authority to establish a
used oil and household hazardous waste collection facility.
D. At a public hearing on the 2nd day of February, 2005, the Arden Hills
Planning Commission reviewed the staff recommendations, the comments
of the public and recommended approval of SUP Amendment NO.2
subject to certain conditions.
2.0 Approval SUP Amendment NO.2. On the 28th day of February, 2005, the Arden
Hills City Council considered the application for SUP Amendment NO.2, the
"
recommendations of the Arden Hills Planning Commission and staff, and
approved SUP Amendment NO.2 subject to the following conditions:
.
A. The applicant shall continue to abide by the conditions of approval as stated
in the approved Special Use Permit except as amended by the two
subsequent amendments.
B. A Special USe Permit Amendment form, drafted by the City Attorney, shall
amend the SUP and include the two amendments to the Special Use Permit.
The SUP Amendment form shall reference the proposed revision to the Site
Plan from Planning Case #04-19. Building permits may only be issued after
the SUP Amendment document receives the approval of the City Council
and is executed by both the City Council and the applicant.
C. The seasonal Household Hazardous Waste (HHW) collection operation
should not exceed two months total per calendar year, nor shall the
seasonal HHW collection operate for more than one month in a row.
D. In order to prevent vandalism or improper use, and to insure the security of
the used oil collection and seasonal HHW site which would be in operation
24-hours a day, the applicant shall install an exterior security video camera
to monitor to area.
.
E. If it were determined that the security of the used oil collection building
posed a risk to Arden Hills residents and the general public attempting to
utilize the facility, the Arden Hills City Council may require that the applicant
install a security camera to monitor the interior of the used oil collection
building. The applicant may choose to install a security camera to monitor
the interior of the used oil collection building at any time and is not required
to seek permission from the City of Arden Hills prior for the installation
except for any building permits which may be required.
F. Landscaping removed for the installation of the seasonal HHW and used oil
collection site shall be relocated to the north and/or northwest of the
proposed used oil collection site.
G. The coloring of the exterior building materials shall be of a coloring
compatible with the main Public Works building and shop area, and the
Sheriffs Water Patrol building, or shall be painted to be compatible.
H. Any special events beyond the normal scope of uses (public works, sheriffs
department, seasonal HHW, used oil collection facility) at the Ramsey
County Public Works Facility would require the applicant to first obtain
approval of the Arden Hills Planning Commission and City Council for an .
Amendment to this Special Use Permit.
2
I'
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3.0 ACknowledqment/Compliance. Ramsey County acknowledges that it
understands the conditions of approval a.nd agrees to comply with such
conditions.
Dated this _ day of
,2005.
CITY OF ARDEN HILLS
By:
Beverly Aplikowski, Mayor
STATE OF MINNESOTA )
) SS.
COUNTY OF RAMSEY )
On this _ day of ,2005, before me, a Notary Public within and for
said county, personally appeared Beverly Aplikowski , to me know to be the Mayor of
the City of Arden Hills, and she executed the foregoing instrument and acknowledged
that she executed the same by authority and on behalf of the City of Arden Hills.
Notary Public
RAMSEY COUNTY
BY:
Name:
Its:
STATE OF MINNESOTA )
:ss.
COUNTY OF RAMSEY )
On this _ day of , 2005, before rile, a Notary Public within
and for said county, personally appeared , to me know to be
the of Ramsey County and he/she executed the foregoing
instrument and acknowledged that he/she executed the same by authority and on
behalf of the Ramsey County.
Notary Public
F:\users\Janice\Jerry\Arden HiIls\Ramsey - SUP Amendment No. 2.doc
3
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~
~HILLS
City of Arden Hills
Request for Council Action
Prepared by: Peter Hellegers ~II-
Dep\.: Admin %-
Council Mtg. Date: 2/28/2005
Final Action Needed By:
2/28/2005
Agenda Item I~~
PC #05-02. Debra and William Thornton. 3510 Siems Court. Variance
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Consider the applicant's request for an eleven (11) foot front yard setback variance to allow an addition to
the applicant's property in Arden Hills.
Staff Recommendation:
Approve the requested Variance subject to the conditions of approval as listed on staff's report to the
Council dated February 28, 2005.
Advisory Commission Action:
Commission
Date
2/2/2005
-_..._,----_.~
Action
...___!\pprQ.vecl_______
.t\lotp,pplicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
Staff Report to the Council (February 28, 2005), Staff Report to the Planning Commission
(February 2, 2005)
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
MEMORANDUM
.
DATE:
February 28, 2005
Agenda Item 6.D
TO: Mayor and City Conncil
FROM: Peter Hellegers, City Planner ft.
SUBJECT: PC #05-02, Debra and William Thornton
3510 Siems Court
Variance
Requested Action
The applicant has requested an ll-foot front yard setback for an addition to the front of the
applicant's property in Arden Hills.
Planninl! Commission Findinl!s and Recommendation
Findings .
At their February 2, 2005 meeting the Planning Commission held a public hearing for Planning
Case #05-02 and after the conclusion ofthe public hearing and review of the case, made the
following findings:
1. There are the circumstances for which the variance is requested that are unique to the
property.
2. Granting the variance would be in keeping with the spirit and intent ofthe City's Zoning
Ordinance.
3. The property in question could not be put to a reasonable use without the granting ofthe
vanance.
4. The hardship was not created by the owner.
5. Granting the variance would not alter the essential character of the neighborhood.
Recommendation and Conditions of Approval
After making the findings listed above, the Planning Commission unanimously recommended
approval (6-0) for an 1 I-foot Front Yard setback variance which would allow for the
construction of a new addition to the western side of the applicant's house subject to the
following condition:
1. The applicant shall file all necessary building permits with the Building Official for
approval prior to the issuance of a building permit. Building permit plans shall be
Page 1 ofl
.
\\Earth\Planning\Planning Cases\2005\05-02 .rhorton Variance (PENDING)\02-28-05 CC Report Thornton Variance.doc
e
.
submitted to the Building Official a minimum of two (2) weeks before the planned start
of construction.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for A2enCY Actions
The City of Arden Hills received the completed application for this request on January 3, 2005
Pursuant to Minnesota State Statue, the City must act on this request by March 1, 2005 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
6D-I
6D-2
6D"3
Staff Report to the Planning Commission - February 2, 2005
E-mail from resident Zata Vickers - January 30, 2005
Planning Commission Minute Excerpt - February 2, 2005
. \\Earth\PJanning\Planning Cases\2005\Q5-02 Thorton Variance {PENDlNG)\02-28-05 CC Report Thornton Variance.doc
Page 1 ofl
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City Council Meeting
February 28, 2005
Attachment 6D - 1
-
~
/"],\~HILLS
MEMORANDUM
DATE:
February 2, 2005
PC Agenda Item 4. C
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: PC #05-02, Debra and William Thornton
3510 Siems Court
Variance
Requested Action
The applicant has requested an ll-foot front yard setback for an addition to the front of the
applicant's property in Arden Hills.
Backl!round
. Surrounding Area
.
North
Low Density Residential
R-t: Single Family Residential
District
R-I: Single Family Residential
District
R-t: Single Family Residential
District
R- I: Single Family Residential
District
Single Family Detached
Residential
Single Family Detached
Residential
Single Family Detached
Residential
Single Family Detached
Residential
South
Low Density Residentiat
East
Low Density Residential
West
Low Density Residential
Site Data
Low Density Residential
Single Family Detached Residential
R-l: Single Family Residential District
.55 acres (23,958 square feet)
N/A
Moderate-Steep grade to the eastern part of the property
\\E:uth\Planning\Planning Cases\2005\05-02 Thorton Variance (PENDING)\02-02-05 PC Report Thornton Variance.doc
Page 1 of6
Notice
Notice was published in the Arden Hills/Shoreview Bulletin on Wednesday, January 19, 2005 '.
and notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet
of the subject property.
Surrounding Properties
Several of the surrounding properties appear to be closer to the Front Yard setback than the 40
foot standard. According to City records there have been 8 variances granted for properties on
Siems Court. These variances include a front setback variance for 3464 Siems Court which
appears to be 30 feet from the front property line. After checking the GIS system, staff would
estimate that 12 properties have closer front setbacks than the standard including 7 properties at
30 feet or less.
Site Overview
The applicant is requesting an II-foot variance from the Front Yard setback standard to allow for
the construction of an addition. The applicant has stated in their proposal that the steep hillside
on the eastern portion of the property would preclude an addition in that area. In addition, the
northern part of the property would not be an effective area for an addition due to the need to
relocate the garage and driveway. Trying to develop this area would also present a long linear
structure which would not have much curb appeal and would have a horrible flow.
1.
Setbacks - Does Not Meet Requirements
.
Rear Yard
Side Yard Interior
Princi al
Side Yard Corner
(Principal and
Accessory)
30'
lO'smallest side /
25' total
56.6'
36.7' / 101.7'
56.6'
36.7' / 101.7'
40'
65'
65'
2. Lot Coverage - Meets Requirement
The requirement for the R-I: Single Family Residential District is a maximum of 25%.
proposed plans show 13 % as lot coverage.
The
\\Earth\Pl::mning\Planning Cases\2005\05-02 Thorton Variance (PENDING)\02-DZ-05 PC Report Thornton Variance.doc
Page 1 of6
.
.
.
.
3. Landscape Lot Area - Meets Requirement
The requirement for R-l: Single Family Residential District is a Minimum Landscape Lot Area
of65%. The proposed plans show 84% of the lot as landscape area.
Variance Criteria
A. State Requirements
Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship"
as:
".. . means the property in question cannot be put to a reasonable use if used under conditions
allowed by the official controls, the plight of the landowner is due to circumstance unique to the
property not created by the landowner, and the variance, if granted, will not alter the essential
character ofthe locality. Economic considerations alone shall not constitute an undue hardship if
reasonable use of the property exists under the terms ofthe ordinance..."
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that,
"Adherence to the provisions ofthis ordinance is required, except for special cases which arise
because of the configuration of a particular parcel. The condition shall not have been created by
the landowner. A variance or variances may be granted from specific provisions of this ordinance
because such land factors as length of a side of a lot, the shape of the lot or the unusual terrain
prohibit reasonable developmcnt equivalent to that which would be permitted without variance on
a similar size lot located in the same district, but which lot has no unusual configuration.
Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a
variance impair the health, safety, comfort and general welfare of the public, nor will it be
contrary to the intent and purpose of the Comprehensive Plan, the official map or this or any other
ordinance of the City."
Variance Findinl!:s
Minnesota State Stature 462.357, subd. 6, requires that Cities consider the following five matters
when hearing requests for zoning ordinance variances.
1. Are the circumstances for which the variance is requested unique to the property?
(YES) The house was originally built very close to the front setback leaving very little
room to expand within the setback to the west. Due to the steep hillside on the eastern
portion of the property, the applicant could not develop that portion of the property. In
\\Earth\Planning\Planning Cases\2005\05-02 Thorton Variance {PENDING)\02-02-GS PC Report Thomton Variance. doc
Page 3 of6
addition, attempting to add on to the northern or southern portion of the lots would be
impractical and necessitate severe rearrangements of/he house.
.
2. Would granting tbe variance be in keeping with the spirit and intent of the City's
Zoning Ordinance?
The stated Purpose and Intent of the City's Zoning Ordinance includes thirteen purposes,
of those the following statements appear to be applicable:
This ordinance is enacted for the following purposes:
. To promote the general public health, safety, comfort and general welfare of the
inhabitants of the City of Arden Hills, Minnesota. (l,B,l)
. To promote the proper use ofland and structures. (1,B,6)
. To fix reasonable standards to which buildings, structures and land shall conform
for the benefit of all (l,B,7)
The stated purpose of the R-l: Single Family Residential District as stated in Section
5,D,l is as follows:
. To establish areas for the development of single family detached housing at a
maximum density of approximately 3 units per acre.
. To reserve development areas for single-family housing.
. To restrict encroachment of incompatible uses.
. To maintain density limitations.
. To take advantage of municipal utilities.
. To preserve open space.
.
(YES) The applicant's proposal for the subject property complies with the intent of the
R-i District and the Zoning Ordinance by maintaining density limitations and allowing
the applicant to maintain the single-family residential structure. Many of the structures
surround the applicant's property are closer to the front property line; the addition
attempts to maintain a reasonable front setback while allowing the applicant to improve
their property. Furthermore, due to the location of the house on the site and the odd
southwestern property line. the structure would currently be considered non-conforming.
The variance would allow for the improvement to this property while bringing a non-
conforming building back into conforming status.
3. Could the property in question be put to a reasonable use without tbe granting of
the variance?
(NO) The subject property includes a single-family home with an attached two car
garage which was constructed in 1962. it is reasonable to assume that over time any
property owner would attempt to improve their property through additions to the home.
\\Earth\Planning\Planning Cases\2005\05-02 Thorton Variance (PENDfNG)\02-02-05 PC Report Thornton Variance.doc
Page 4 of6
.
.
.
.
Any attempt to improve the existing structure through additions which met the current
setbacks would result in a house that was even longer and narrower. Additions to the
rear would not be an option to the steep hillside on the eastern edge of the property.
4.
Was the hardship created by the owner?
(NO) The hardship in this case is steep hillside on the eastern portion of the property.
This hillside terrain makes it near impossible to add on to the property on the side where
the most building envelope remains. In addition, the property lines are not rectangular
as the Zoning Ordinance assumes; there is a large curve at the southwestern corner of
the property which causes the front and street side setbacks to mirror this curve.
5. Would granting the variance alter the essential character of the neighborhood?
(NO) The addition to the front of the home would improve the curb appeal allowing the
applicant's home to be more in tune with an area that has seen many home addition
projects. Furthermore, this structure is the longest, narrowest house in the area. The
addition would make the structure more consistent with the surrounding homes. Finally,
the subject property is located in a unique neighborhood of lakeshore homes where many
of the homes are closer to the front property line than the Zoning Ordinance would allow.
RecommendatiOn
In Planning Case #05-02, staff recommends that the request for an ll-foot Front Yard setback
variance be approved to allow for the construction of a new addition to the western side ofthe
applicant's house subject to the following condition:
1. Thc applicant shall file all necessary building permits with the Building Official for
approval prior to the issuance of a building permit. Building permit plans shall be
submitted to the Building Official a minimum of two (2) weeks before the planned start
of construction.
Plan Review Comments
A. Building Permit Plans shall be submitted to the Building Official a minimum of two (2)
weeks before the planned start of construction.
B. No construction shall begin before plans are approved by the City of Arden Hills'
Building Official.
C. The Planning Commission has recently discussed whether the Zoning Ordinance should
be amended to allow front porches reviewed and approved through an administrative
\\Earth\Planning\Planning Cases\2005\05-02 Thorton Variance (PENDlNG)\02-02-05 PC Report Thornton Variance.doc
Page 5 of6
process to be no closer than 30 feet from the front property line. Moving the front
porch/covered entryway back from 29.3 feet from the property line to 30 feet would .
make the applicant's plans consistent with the front porch zoning amendment language.
Options
1. RecoIl1rt1end approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
" . . . it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for Ae:encv Actions
The City of Arden Hills received the completed application for this request on January 3, 2005
Pursuant to Minnesota State Statue, the City must act on this request by March 1, 2005 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Resident Comments
The applicant has submitted a petition signed by owners of 11 properties in the surrounding area .
stating that they support the applicant's request.
Attachments
4c-l Location Map, Vicinity Address Map
4c-2 Plans and statement submitted by the applicant.
\\Earth\PJanning\Planning Cases\2005\05~02 Thorton Variance (PENDING)\02-02~05 PC Report Thornton Vanance.doc
Page 6 of6
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,
. !!.anning Commission Meeting
February 2, 2005
Planning Commission
. Attachment 4c - 1
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. Planning Commission Meeting
February 1,1005
Planning Commission
. Attachment 4c - 2
.
;.
J.
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.'
,
)
Table of Contents
1.
Survey of 351 0 Siems Court, Arden Hills (with proposed addition),
Design Drawing of Proposed Addition and Architects Rendering of
Proposed Addition
2.
Variance Application with Hardship Criteria
3.
Chart of New Construction and Remodeling in Neighborhood ('87 - '04)
4.
Photographs of Recent New Construction in Neighborhood
5.
Photographs of Homes Less Than 40' From Property Line in Neighborhood
6.
Photographs of Homes Less Than 40' From Curb in Neighborhood
7.
Photographs of 351 0 Siems Court
8.
Variance Petition
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*BU/LDER TO VERIFY HOUSE ~NSIONS, SEWER DEPTH AND FOUNDA T/O
CERTIFICATE OF SURVEY
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FOR: DEBBIE & BILL THORNTON
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NOTES:
Field work completed by E.G. Rud & Sons on 01-03-05.
Bearing's shown are on assumed datum.
This survey was prepared without the benefit of titlework. Easements, appurtenances,
and encumbrances may exist in addition to those shown hereon. This survey is
subject to revision upon receipt of a current title insurance commitment or attorney's
title opinion.
It is our opinion the easterly 95.00 feet should be measured along the southerly line
of Lot 14 and not along the southeasterly line as described in the deed.
PROPER TY DESCRIP T/ON:
Lots 14, 15, and 16, Block 1, ARDEN HILLS, Ramsey County, Minnesota,
except the Easterly 95. 00 feet thereof as measured along the southeasterly
line of said Lot 14.
Scale 1"= 30' Drawn By: NAA Project Manager: NAA Job No.: 04770HS
o Denotes Iron/Spike Set . Denotes Iron Found Bearings shown are on an assumed datum.
I hereby certify that this plan, surveyor report was prepared by me or under my IEG.RUe> .t eoNS, INC.
direct supervision and that I am a duly Registl1d Land S'Ff"eyor under the laws ~ANO ~R.YE""OR.~
of t~h State of Minnesota. Dated this tP - day: of ~ ,2005. ~I~ L.EXING"tON AYI!!. NO.
~~o.. ~ Add Pr"I'OStu/ Ad:fi/7"or> 1/07/"'> CIi=aCL.E I"INE~, MINNEecl"tA &:;,~14-2>62&
JOHN A. AiNco License No. 25344 T51.. 162>-1810-:;':;':;'10 FAX 1i02>-18iO-iO~~1
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. Larkin
HoffiM~
Larkin Hoffman Daly & Lindgren ltd.
1500 Wens Fargo Plaza
7900 Xerxes Avenue South
Minneapolis, Minnesota 55431,1194
GENERAL: 952,835,3800
"" 952.896-3333
WEB: www.larkinhoffman.com
Memorandum
To:
Arden Hills City Council and Planning Commission
From:
William G. Thornton
Date:
January lO, 2005
Re:
Application for Variance - 35l 0 Siems Court
Lots l4, l5 and l6, Block I, Arden Hills, Except the Easterly 95.00 feet thereof
as measured along the Southeasterly line of said Lot 14,
A.P.N. # 34-30-23-22-0047
This statement is provided in support of the application for a variance by Debra and
William Thornton of35l 0 Siems Court, Arden Hills, in the above matter. The following key
points summarize the applicant's position and address the Hardship Criteria as set forth in Arden
Hills Zoning Ordinance (Section VII, 4):
1. The applicants' intent is to continue use the property as other properties in the area have
been used: that is, for a single family dwelling. The proposed variance is to permit the
expansion and remodeling of a portion of the West facing side of the existing home. The
requested variance is for a stepped expansion of the existing mudroom, kitchen, dining
room, front entry and bathrooms. The planned expansion would extend outward from the
existing house in a stepped fashion from five feet to a maximum of twelve feet in about
the middle of the house, for a distance of about sixty feet. The existing dwelling was
constructed in the early 50's and is situated in a North/South orientation across the 3 Lots
referenced above. Immediately at the eastern edge of the house is a sudden and severe
slope leading into the Eastern portions of the 3 Lots. The Eastern portions of the 3 Lots
were subdivided into a separate lot prior to the current applicants purchase ofthe home.
2.
The circumstances for which the variance is being requested are unique to the property.
Because of the sudden down slope immediately behind the house, it was necessary to
situate the house closer to the street than had the 3 Lots been composed of flat land. The
house cannot be expanded to the east because ofthe severe down slope in immediate
proximity to the Eastern side of the house. It is the unique character of the topography of
the 3 Lots that has dictated where the house was located and how the current planned
remodeling can be undertaken.
.
.
.
3.
The neighborhood in which the house is situated has been undergoing a rapid
transformation in the last ten or so years. Existing houses are being torn down and new
houses are being constructed. Three new houses have been constructed on Siems Court
and Arden Place within the last 3 years. Remodeling of neighborhood houses is virtually
constant with major additions being added. Clearly the maintenance of the City's tax
base and the changing character of the neighborhood place the proposed variance within
the spirit and intent of the City's Zoning Code.
4. While the property in question has been put to use as the site for a single family dwelling,
the age and design of the home require that to continue to put the site to a reasonable use
a variance be granted. The current home is approximately ninety-six feet long and
twenty-four feet wide. Adding any more length to the house would render the house
unappealing architecturally and most likely unsalable. To put the property to reasonable
use requires the granting of a variance to a maximum of eleven feet from the current
West facing wall of the home towards Siems Court.
5. The current hardship has not been created by the property owner. As noted above, the
topography of the 3 Lots has required placement of the home in its current location and
expansion is effectively limited to the West.
6.
The granting of the variance will not alter the essential character of the neighborhood. In
fact, the failure to grant the variance will have a more dramatic effect on the
neighborhood. As noted above, many existing homes on Siems Court and Arden Place
have been demolished and new homes constructed - all within the near past. A large
number of the homes on Siems Court and Arden Place have been remodeled. Granting
the requested variance will not alter the essential character of the neighborhood and will
in fact contribute positively to the transformation currently underway in the
neighborhood.
7. There are no safety concerns raised by the proposed expansion or variance. In fact, the
property line along the area of the proposed expansion from which the forty foot set back
is measured is about fifteen to seventeen feet from the edge of Siems Court. That means
that the house as expanded would still sit approximately forty eighty to fifty feet from the
edge of the street.
8. Many ofthe homes in the neighborhood are less than forty feet from their property line
and some are even less than forty feet from the edge of the street. The applicants are
simply trying to use the property in a manner that has been allowed on nearby properties.
If the proposal is out of character with the neighborhood, then development of the other
properties in the neighborhood must be considered out of character with the
neighborhood as well.
Conclusion
The applicants have proposed expansion of an existing home in keeping with the current
activities and character of the neighborhood which would add value to the City's tax base. The
2.
. current siting of the home is dictated by the topography of the 3 Lots on which it is situated. The
architecture of the home and the topography of the 3 Lots also dictate how the planned expansion
can be undertaken. Even with the requested variance, the home would still be approximately
forty eight to fifty feet from the edge of Siems Court. We ask the City Council and the Planning
Commission to take a reasonable, logical approach to consideration of this variance recognizing
that this proposal is consistent with development in the immediately surrounding area and that
the applicants have satisfied the Hardship Criteria enumerated by the City. We ask the City
Council and the Planning Commission to approve the variance requested by Debra and William
Thornton.
Respectfully submitted, as amended, this 10 th day of January, 2005
.
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Date: ,_1- i- ^ .
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Address: 3f!,3$ Si~n)S C+~
Date: I~O~
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V ARIANCE PETITION
le undersigned is a resident of Arden Hills. Minnesota with a home located on Siems
Jurt, Arden Place West, Ridgewood Court or Ridgewood Road. We are neighbors of
c Thornton's who reside at 3510 Siems Court in Arden Hills and who have applied for
variance from the City of Arden Hills to construct an addition on the west side of their
)me facing Siems Court. Uwe have been shown a survey, initial plans and an architect's
ndering of the planned addition (copies attached) illustrating the size of the addition. its
)sition relative to Siems Court, its position relative to the Thornton's property line on
iems Court and the basic architectural features. We have no objection to and support
Ie granting of a variance to the Thornton's to undertake construction of the addition.
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.
.
. City Council Meeting
February 28, 2005
Attachment 6D - 2
.
.
Hellegers. Peter
em'
nt:'
To:
Subject:
Zata Vickers [zvickers@che.umn.edu)
Sunday, January 30, 2005 1 :20 PM
peter.hellegers@ci.arden-hills.mn.us
PC#05-02 Variance Debra and William Thornton 3510 Siems Ct.
To: Arden HIlls Planning Commissiont
Comments on Planning Case #05-02, the request by the Thornton's (3510 Siems Ct) to add to
the front of their home resulting in a front setback of 29 feet (a variance of 11 feet) .
I live at 3470 Siems Ct., the first house on Siems Ct across Arden place from 3510 Siems
Ct. I don't expect to be able to attend the hearing on February 2, so am e-mailing
opinion and comments to you.
I am opposed to this request because this construction will alter the character of the
neighborhood.
1 enjoy the park-like quality of Siems Ct. Many trees, lawns, and other plants provide the
lovely and peaceful character of this neighborhood.
Houses, no matter how architecturally gorgeous, do not give the same feeling~
I am continually reminded of this from the view through my backyard windows that used to
look out on an expanse of grass and trees and now look out on a very large concrete block
and baby-poop-yellow house. It is a constant reminder to many of us that the character of
a neighborhood can so easily be blighted by someone elsers pride and joy~ That house is
within its legal limits. However it has motivated me to work against similar situations,
such as the variance request for 3510 Siems, where we have setback regulations
~ecifically to prevent such changes in character.
~e Thorntonls house already appears to be much closer to the road than the other houses
on the same side of that street. Extending it even closer to the road would further
diminish the apparent size of the front yard and provide an end to the size and quality of
the front yard spaces along that side of the road.
Zata Vickers
zata Vickers
Department of Food Science and Nutrition
1334 Eckles Ave.
St. Paul, MN 55108
Phone, 612.624.2257
Fax, 612. 625.5272
e-mail: zvickers@Umn.edu Web~http://fscn~che_umn.edu/Zata_Vickers/zmv.html
.
1
.
.
.
City Council Meeting
February 28, 2005
Attachment 6D - 3
.
.
.
. 'ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2 2005
,
5
Works Facility grounds, subject to the six conditions as noted in staffs February 2, 2005
rcport and the amended condition six as outlined by staff at tonight's meeting.
The motion carried unanimously (6-0).
C. PLANNING CASE 05-02: DEBRA AND WILLIAM THORNTON, 3510 SIEMS
COURT; VARIANCE
Chair Sand opened the public hearing at 7:33 p.m.
Mr. Hellegers stated applicant was requesting an 11-foot front yard setback for an
addition to the front of applicant's property in Arden Hills. Staff recommended approval
of the request subject to the following conditions:
1. The applicant shall file all necessary building permits with the Bllilding Official
fOr approval prior to the issuance of a building permit. Building permits shall be
submitted to the Building Official a minimum of two (2) weeks before the
planned start of constrllction.
Commissioner Zimmennan noted currently the house is 6.7 feet closer to the lot line than
required. He asked if a variance was requested at the time the home was built. Mr.
Hellegers replied there was no record of a variance requested.
Commissioner Modesette noted there was deck on the back of the house and she was not
sure if unbuildable was accurate. Mr. Hellegers pointed out there was a steep grade
which would make it difficult to build on. He noted the property was not very functional
because of its narrowness.
Commissioner Zimmerman asked if applicant was not requesting a variance and a
building permit was issued would if this nonconforming property be grandfathered in.
Mr. Hellegers replied it would be.
Chair Sand asked how large the three-season porch on thc back of the house was. Mr.
Hellegers replied applicant was in attendance tonight and could answer that question.
Chair Sand invited anyone for or against the variance to come forward and make
comment.
William Thornton, 3510 Siems Court, applicant, thanked City staff. He noted the staff
was very helpful and cooperative with him. He summarized the history of the lot and
house. He noted the house had to be situated where it was because of the cliff in the back
yard. He indicatcd they had no practical way of building back to the east. He stated the
screened porch back edge had IS-foot posts that went down off the edge of the cliff. He
indicated this was a very unusual lot. He noted to the south they had large oak trees that
they did not want to disturb. He stated to the north there was a garage, which would need
to be demolished and a basement dug. He indicated one of the other problems they were
facing was that the lot line was about 20 feet in from the edge of the road and that had
created that on one edge their house was 33 feet from the lot line. He noted their lot line
curved in. Hc stated the home was built over 50 years ago. He indicated even with
granting the II-foot variance at the north end of the proposed construction, they were still
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005
6 -
48 feet from the edge of the road and on the south end, they were also still over 48 feet .
from the road. He indicated this was a unique neighborhood and the houses were
scattered all over their lots because of the topography. He stated there were a number of
homes in the neighborhood that had setback issues and have had to request variances. He
stated this was a unique neighborhood and they did not want to destroy any of that
uniqueness. He pointed out that their home was getting old and needed to be updated.
He indicated there were various homes in the neighborhood that had requested variances
to update their homes. He stated he believed they were keeping with the character of the
neighborhood and this was the best option due to the unique lot they had.
Commissioner Thompson stated she had looked at the lot and she agreed there was a
deep embankment. She asked if they had considered expanding out to the east. Mr.
Thornton replied thc problem there was with the walkout, which would make two floors
and they did not want that large of an expansion. He stated there would also not be a
good way to move the kitchen back there.
Mr. Thornton stated they had spoken with their neighbors who had signed a petition
indicating they had no objection to this project. He understood there was one objection
that had come in and they had not spoken to that person. He indicated all of the
neighbors he had spoken to had seen all of the documents and were in support of this
project.
Commissioner Thompson asked how many trees they would have to cut down for this .
project. Mr. Thornton replied there were no trees that would need to be removed.
Chair Sand noted the back of his property was heavily wooded and asked if they
expanded out the back, would they have to remove trees. Mr. Thornton responded he
was not sure, but he would be concerned about the root system of the oak trees.
By Email, Zata Vickers: "I live at 3470 Siems Ct., the first house on Siems Ct across
Arden Place from 2510 Siems Ct. I don't expect to be able to attend the hearing on
February 2, so am e-mailing opinion and comment to you.
I am opposed to this request because this construction will alter the character of the
neighborhood.
I enjoy the park-like quality of Siems Ct. Many trees, lawns, and other plants provided
the lovely and peaceful character of this neighborhood. Houses, no matter how
architecturally gorgeous, do not give the same feeling.
I am constantly reminded of this from the view through my backyard windows that used
to look out on an expanse of grass and trees and now look out on a very large concrete
block and a baby-poop-yellow house. It is a constant reminder to many of us that the
character of a neighborhood can so easily be blighted by someone else's pride and joy.
That house is within its legal limits. However it has motivated me to work against
similar situations, such as the variance request for 3510 Siems, where we have setback .
regulations specifically to prevent such changes in character.
The Thornton's house already appears to be much closer to the road than the other houses
on the same side of that street. Extending it even closer to the road would further
.
.
.
, -ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2 2005
,
7
diminish the apparent size of the front yard and provide an end to the size and quality of
the front yard spaces along that side of the road."
Dave Carlson, 3535 Siems Ct., stated he believed this lot clearly shows there is a
hardship. He noted most of the homes in the neighborhood did not meet current codes as
they existed. He indicated the neighborhood right now was going through a renaissance.
He stated the plans the Thornton's have lived up to the changes the City would be
pursuing and it fit with many of the homes that had becn renovated and rebuilt. He
encouraged the Planning Commission approve this request.
Chair Sand closed the public hearing at 7:58 p.m.
COmniissioner Larson stated as opposed as he generally was to variances, he did believe
this lot presented a hardship. He stated this house also stood out as different from the
neighhorhood and he believed this addition would make the house fit better into the
character of the neighborhood.
Commissioner Modesette agreed that the addition will enhance the neighborhood and the
reason this worked for the addition was because of the layout of the existing house. She
noted the slope was steep, but opposed using that as the defining reason when it stemmed
from other things.
Commissioner Thompson stated from her perspective, it was more about the hardship
than what was happening in the neighborhood.
COmniissioner Larson moved, seconded by Commissioner Zimmerman to approve
Planning Case No. 05-02: Debra and William Thornton, 3510 Siems Court; Variance,
subject to the condition as noted in staffs February 2,2005 report.
The motion carried unanimously (6-0).
D. PLANN1NG CASE 05-04: ARDEN HILLS; ZONING ORDINANCE
AMENDMENT TO GATEWAY BUSINESS DISTRICT, REVISIONS FOR
AUTOMOBILE SERVICE STATIONS WITH RETAIL AND A CAR WASH AS A
SPECIAL USE
Chair Sand opened the public hearing at 7:04 p.m.
Mr. Hellegers stated the Commission was being requested to review the proposed
amendments to Section 5 of the Zoning Ordinance to allow a service station with retail
sales and services and a car wash to be permitted after the issuance of a Special Use
Pennit in the Gateway Business District. Staff recommendcd approval of the Zoning
Ordinance Amendment as proposed.
Mr. Clark noted the City of Arden Hills was thc applicant and their intention was to come
back for a Special Use Permit.
Commissioner Larson assumed the configuration of the road was something that would
be changed when the intersection was done. Mr. Clark replied that would be looked at,
but Highway 96 would not be part of this and no acccss would be on Highway 96.
~
~HILLS
City of Arden Hills
. Request for Council Action
Prepared by: Peter Hellegers ~
Dept.: Admin ~
Council Mtg. Date: 2/28/2005
Final Action Needed By:
2/28/2005
Agenda Item 'II
PC #05-03. St. Paul Lodlle #2 -1.O.O.F..1174 Edllewater Ave.. SUP
Amendment
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Consider the applicanl"s request for a Special Use Permit Amendment to allow the Site Plan change of a
reduced parking lot area for the applicant's property in Arden Hills.
Staff Recommendation:
Approve the requested Special Use Permit Amendment subject to the seven (7) conditions as listed on
staff's report to the Council dated February 28, 2005.
Advisory Commission Action:
Commission
Date
Action
e
Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
Staff Report to the Council (February 28, 2005), Staff Report to the Planning Commission
(February 2, 2005), Draft SUP Amendment form
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
MEMORANDUM
.
DATE:
February 28, 2005
Agenda Item 6.E
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner ~\\
.-?-
SUBJECT: PC #05-03, St. Paul Lodge #2 - 1.0.0. F.,
1174 Edgewater Avenue
Special Use Permit (SUP) Amendment and Site Plan Review.
Requested Action
the applicant has requested a Special Use Permit Amendment (SUP) to allow for site plan
modifications which would reduce the size ofthe originally approved parking lot in Special Use
Permit #70-36. The reduced parking area would free the eastern three lots (lots 1, 2, and 3;
Block 3; Lake Josephine Villas) to be sold by the applicant as one residential lot; however a plat
or subdivision is not part of this application.
Planninl! CommissiOn Recommendation
e
Recommendation and Conditions of Approval
At their February 2, 2005 meeting the Planning Commission reviewed Planning Case #05-03 and
unanimously recommended approval (6-0) ofthe Special Use Permit Amendment and Site Plan
Review subject to the following conditions.
1. The applicant shall continue to abide by the conditions of approval listed in Special Use
Permit #70-36 except as amended herein and included in City Planning file #05-03.
2. No construction shall occur on all or part of Lots I, 2, or 3, Block 3, Lake Josephine
Villas prior to those properties being platted into one residential lot which meets the
minimum requirements for the R-2: Single and Two Family Residential Zoning District.
3. If membership or guest attendance increases to a point where 12 parking spaces are
utilized on a recurring basis, then the I.O.O.F. St. Paul Lodge #2 would be required to
construct the matching parking area shown as "additional space for parking if ever
needed" on the attached site plan and included in City Planning file #05-03.
4. The proposed new parking area and any future parking, as discussed in Condition #3,
shall be graded to drain toward the northeast corner of the new parking area. The grading
and drainage shall take special care to avoid any adverse drainage effects on Lots 1, 2, or
3, Block 3, Lake Josephine Villas.
\\Earth\Planning\Planning Cases\1005\OS-03 Oddfellows Lodge SUP Amendment (PENDING)\02-28~05 CC Report OS-03.doc
Page 1 ofl
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5. Screening of at least 60% opacity shall be provided along the north, east, and south sides
of the new parking lot as proposed on the site plans on file in City planning file #05-04.
Screening may be accomplished by a 3-foot high privacy style fence or coniferous shrubs
to a minimum height of 3 feet. Screening shall require the approval of the City Planner
prior to the issuance of any Building or Zoning Permits.
Staff would also recommend including the following three conditions; the first condition is
typically used on Special Use Permit Amendments, the second condition addresses one of staffs
plan review comments which was inadvertently left out of the recommended conditions of
approval to the Planning Commission:
1. A Special Use Permit Amendment form, drafted by the City Attorney, shall amend
the SUP and shall reference the proposed revision to the Site Plan from Planning
Case #05"03. Building permits may only be issued after the SUP Amendment
document receives the approval of the City Council and is executed by both the
City Council and the applicant.
2. Continuous concrete curb shall be constructed surround the parking lot as required
by the City Zoning Ordinance; the curbing shall require the approval of the City
Engineer, City Building Official, or City Planner.
Deadline for A2encv Actions
The City of Arden Hills received the completed application for this request on January 3, 2005
Pursuant to Minnesota State Statue, the City must act on this request by March 1,2005 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
".. .it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Attachments
6E-l Staff Report to the Planning Commission - February 2,2005
6E-2 Draft Special Use Permit Amendment Form
6E-3 Planning Commission Minute Excerpt - February 2,2005
. \\Earth\Planning\Planning Cascs\2005\05-03 Oddfellows Lodge SUP Amendment (PENDING)\02-28-05 CC Report 05-03.doc
Page 1 ofl
.9tyS~unciI Meeting
February 28, 2005
Attachment 6E - 1
.
.
. ,
.
.
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~
'1'\~HILLS
MEMORANDUM
DATE:
PC Agenda Item 4.A
February 2,2005
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: PC #05-03, St. Paul Lodge #2 - 1.0.0. F.,
ll74 Edgewater Avenue
SpecialUse Permit (SUP) Amendment and Site Plan Review.
Requested Action
The applicant has requested a Special Use Permit Amendment (SUP) to allow for site plan
modifications which would reduce the size of the originally approved parking lot in Special Use
Permit #70-36. The reduced parking area would free the eastern three lots (lots 1, 2, and 3;
Block 3; Lake Josephine Villas) to be sold by the applicant as one residential lot.
Backl!round
Surrounding Area
North
Low Density Residential
R-2: Single and Two Family
Residential
Single Family Detached
Residential/ Stormwater collection
ond
Single Family Detached
Residential
Single Family Detached
Residential
Lake Josephine
South
R-2: Single and Two Family
Residential
R-2: Single and Two Famity
Residential
Lake Josephine
Low Density Residential
East
Low Density Residential
West
Lake Josephine
Site Data
Low Density Residential
Institutional
R-2: Single and Two Family Residential
Western portion appx. 1.13 acres (49,223 square feet) /
Total west & lots t, 2, & 3) a px. 1.47 acres (64,223 snare feet)
Gentle slope at the western part of the property
\\Earth\Planning\PJanning Cases\2005\05-03 Oddfellows Lodge SUP Amendment (PENDtNG)\02-02-05 PC Report 05-03.doc
Page 1 of7
Notice
Notice was published in the Arden Hills/Shoreview Bulletin on Wednesday, January 19, 2005 .
and notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet
of the subject property.
Overview
The St. Paul Lodge #2 - l.O.O.F, also known as the "Oddfellow's Lodge", would be considered
a Club or Lodge (non-profit) under the Arden Hills Zoning Ordinance and as such would be
considered a non-conforming use in the R-2 Single and Two Family Zoning District. However,
the Oddfellow's Lodge was granted a Special Use Permit in 1970 to tear down the existing lodge
hall (that had been in existence prior to any Arden Hills Zoning Ordinance) and construct a new
lodge hall subject to seven conditions of approval. The legal description in the Special Use
Permit (SUP) only covers the west property (not Lots I, 2, and 3; Block 3, Lake Josephine
Villas), however the site plans at the time showed the parking area for the Oddfellow's Lodge
covering the three eastern lots (see the map titled "Old Parking Area" in attachment 4a-2).
Oddfe!low's Lodge remains the fee owner of all four properties and due to decreasing
membership and increasing costs, the Oddfellow's Lodge would like to sell the three Lake
Josephine Villas lots as one buildable lot. However, the SUP would need to be amended
removing it from the three Lake Josephine Villas lots and the Lake Josephine Villas lots sold and
replatted to allow construction on those lots.
Site Plan Review
.
The following analysis highlights some of the changes proposed in the Special Use Permit
Amendment.
1. Zoning - Legally non-conforming use operating under Special Use Permit # 70-36.
The St. Paul Lodge #2 - I.O.O.F, also known as the "Oddfellow's Lodge", is considered a
Club or Lodge (non-profit) under the Arden Hills Zoning Ordinance and as such would be
considered a non-conforming use in the R-2 Single and Two Family Zoning District.
However, the Oddfellow's Lodge was granted a Special Use Permit in 1970 which allows the
use to operate at its present location subject to seven conditions of approval. Condition (a)
states that the site and landscape plans approved by the City would be adhered to and
completed prior to the occupancy of the building. Since the site and landscape plans would
be altered by the change to the parking lot, a SUP amendment is required.
2. Lot Coverage - Code Requirement Met
The R-2: Single and Two Family Residential District requires that no more than 25% of the
lot be covered by structure. The proposed SUP Amendment would not add any square feet
of structure to this lot. The result is only 7% of the lot being covered by structure.
\\Earth\Planning\Planning Cases\2005\05-03 Qddfellows Lodge SUP Amendment (PENDING)\02-02-05 PC Report OS-03.doc
Page 1 of7
.
.
.
.
(Square (%) (Square (%) (Square (%) (Square (%)
Feet) Feet) Feet) Feet)
12,306 - 25% Max 3,691 6% 3.691 6% 3,691 7%
16,056
*see Site Data: Total property = 64,223 sq. ft.! west property = 49,223 sq. ft.
3. Floor Area Ratio - Code Requirement Met
The floor area ratio is obtained by dividing the sum of a buildings floor area by the amount of
the lot area. The floor area ratio (FAR) cannot exceed 0.3 for the R-2: Single and Two
Family Residential District. The FAR for this project is O.l.
(%)
(Square
Feet)
5,150
(%)
(Square
Feet)
5,150
10%
(Square
Feet)
14,766
(%) (Square
Feet)
30% Max 5, 1 50
(%)
8%
8%
*see Site Data: Total property = 64,223 sq. ft. J west property = 49,223 sq. ft
4. Landscape Lot Area - Code Requirement Met
The landscape lot area is arrived at by subtracting the amount of area on the lot occupied by
structures and impervious surfaces. The original parking surface approved in SUP #70-36
was approximately 27,300 square feet. The applicant has proposed reducing the amount of
impervious surface to just 11,796 square feet. The amount of property occupied by structures
would remain the same. The table below demonstrates the impact of the impervious surface
reduction when compared to all four properties and when compared only to the west
property. In either scenario the reduced impervious surface area would exceed landscape lot
area requirements.
(Square (%) (Square (%) (Sqnare ('%) (Square (%)
Feet) Feet) Feet) Feet)
31,995- 65% Min 38,382 60% 52,427 82% 37,427 76%
41,745
*see Site Data: Total property = 64,223 sq. ft.! west property = 49,223 sq. ft.
\\Earth\Planning\Planning Cases\2005\05-03 Oddfellows Lodge SUP Amendment (PENDlNG)\02-02-05 PC Report 05-03.doc
Page 3 of7
5. Parking. - Decrease of 16 spaces from approved Site Plan / Paved surfacing and continuous .
concrete perimeter curbing required around the parking lot / Parking setback proposed 10
feet less than standard (maintains existing setback).
The proposed Special Use Permit Amendment would reduce the number of parking spaces
on the site plan from the 40 spaces approved through SUP #70-36 to the 14 spaces proposed
by the applicant. As previously stated, the Oddfellow's Lodge has experienced declining
membership and has stated that they do not need more than 6 to 8 parking spaces. The
amended site plan proposed by the applicant would also allow for proof of parking for 14
additional spaces, directly south of the amended parking lot, which could be built if
necessary. Since the larger parking lot is no longer necessary due to decreased membership,
staff would agree that the reduced parking area is beneficial in that it makes the lodge appear
more consistent with the surrounding single-family residential properties.
The standard Off Street Parking Requirements do not have a category which correlates well
with this particular use (churches and other places of assembly require I space per every 3
seats, however Lodge members are likely to arrive in their own cars with perhaps a few
people carpooling), staff would propose using the a standard of 1 to 1.5 spaces per every
member or attendee. The resulting number of spaces for 8 members would be 8-l2 spaces.
Since Edgewater is very narrow along the northern boundary of the property and on-street
parking is definitely not an option, a condition of approval should be that if membership or .
guest attendance increased to a point where 12 parking spaces were utilized on a recurring
basis, then the Oddfellow's Lodge would be required to construct the matching parking area
shown as "additional space for parking if ever needed" on the attached site plan.
As stated in the Grading and Utilities section of this report, the parking lot (and future
parking area, if and when constructed) should be graded so that the drainage would flow
downhill to the existing culvert and drain through the culvert to the stormwater pond across
Edgewater. Special care should be made so that the drainage will not impact any future
development on Lots 1, 2, and 3 to the east ofthe parking lot. The entire parking lot should
be improved with a paved surface (asphalt, concrete, paver blocks if approved by the City
Engineer), should include continuous perimeter concrete curbing (currently the applicant has
proposed concrete curb stops along the south edge of the parking lot) and shall require
approval of the City Engineer.
Typically parking setbacks are supposed to be twenty feet from a public street or right-of-
way. When the streets were reconstructed in this neighborhood over the summer of2004, a
10-foot easement was purchased by the City of Arden Hills from the Oddfellow's Lodge to
allow Edgewater Avenue to remain as straight as possible and in approximately the same
location. The parking setback at the time the Special Use Permit was approved was 10 feet
from the lot line at the closest point. The applicant has proposed that the revised parking area
be approximately 20 feet from Edgewater Alley. This would likely mean that the setback
\\Earth\Planning\Planning Cases\2005\05-03 Oddfellows Lodge SUP Amendment (PENDING)\02-02-05 PC Report 05-03.doc
Page 4 of7
.
.
.
.
would be 10 feet from the City right-of-way easement. Parking setbacks on all other sides
appear to be met.
6. Screening - Does not specify shrub species / Code Requires 60% opacity.
The screening requirements for non-residential uses in proximity to residential property call
for screening of at least 60% opacity. In addition, condition "e" from SUP #70-36 required
that: "off-street-parking which has been required shall be hard-surfaced and screened from
abutting properties." The applicant indicates a chain-link fence along the eastern edge of the
property line between the west property and lots 1, 2, and 3. The plans also indicate that
shrubs will be installed around the perimeter ofthe parking area. Since the applicant does
not specify the type of shrubs; staff would recommend that a condition of approval be that
the shrubs be a coniferous species with a minimum height of three (3) feet to provide
screening from headlight glare.
7. Traffic, Access, and Circulation - Code Requirement Met.
One access to Edgewater Avenue has been proposed for the reconfigured parking lot. The
one access point should be sufficient for the minimal number of cars expected to access the
Oddfellow's Lodge parking lot.
8. Grading and Utilities - Code Requirement Met.
The City Engineer has reviewed the plans provided by the applicant and did not believe that
the proposed SUP Amendment would pose a negative impact to the City of Arden Hills'
utilities or infrastructure. Drainage from the parking lot would be directed to the northeast
comer of the parking lot where an existing culvert would carry water to the stormwater pond
on the north side of Edgewater Avenue. The parking lot and any future parking lot additions
should be constructed to direct drainage to the culvert at the northeast end of the parking lot,
but taking special care to avoid draining water onto lots 1,2, and 3 of Block 3, Lake
Josephine Villas.
9. Lighting - Lighting plans not included in application materials
Currently there are existing building mounted lights which provide lighting for the general
area to the east, including the parking lot. Any new lighting should also be consistent with
the requirements as specified in Section 6.E of the Zoning Ordinance.
10. Special Use Permit Analysis - Finding Required
The Arden Hills City Council approved the use of the property for a lodge building through
Special Use Permit #70-36 on February 22, 1971. The Planning Commission should review
\\Earth\Planning\Planning Cases\2005\05-03 Oddfellows Lodge SUP Amendment (PENDING)\02-02-05 PC Report OS-03.doc
Page 5 of7
the proposed amendment to the special use permit and determine ifthe use, use mix, location,
and relationship with surrounding uses are compatible and complementary.
.
Section 8, D, 3, b of the Arden Hills Zoning Ordinance states the City Council and Planning
Commission:
"...shall consider the effect of the proposed use upon the health, safety, convenience and
general welfare of the owners and occupants of surrounding land, in particular, and the
community as a whole. in general, including but not limited to thefollowingfactors:
existing and anticipated traffic and parking conditions; noise, glare, odors, vibration,
smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics;
drainage; population density; visual and land use compatibility with uses and structures
on surrounding land; adjoining land values; park dedications where applicable, and the
orderly development of the neighborhood and the City within the general purpose and
intent of this ordinance and the Comprehensive Development Plan for the City."
The Planning Commission must make a finding as to whether or not the proposed
amendment to the Special Use Permit would adversely affect the surrounding
neighborhood and larger community as per the aforementioned factors.
11. Plan Review Comments
A. The applicant shall file a Zoning Permit with the Building Official for the new parking
surface to be laid.
B. Continuous concrete perimeter curbing and an improved paved surface shall be required .
around the entire parking lot. Any future parking (as listed as "additional space for
parking if ever needed") shall also have continuous concrete perimeter curbing and an
improved paved surface.
C. Any proposed lighting should be hooded to conceal the lighting source and shall be
consistent with the Arden Hills regulations for lighting. The applicant shall file any
required permits with the Building Official.
D. Grading and drainage plans should be reviewed by Rice Creek Watershed District and the
applicant should receive any necessary permits from RCWD prior to the issuance of a
building or zoning permit.
Staff Recommendation
In Planning Case #05-03 staff recommends approval of the Special Use Permit Amendment and
Site Plan Review subject to the following conditions:
I. The applicant shall continue to abide by the conditions of approval listed in Special Use
Permit #70-36 except for the site plan amendments discussed herein and attached.
2. No construction shall occur on all or part of Lots I, 2, or 3, Block 3, Lake Josephine
Villas prior to those properties being platted into one residential lot which meets the
minimum requirements for the R-2: Single and Two Family Residential Zoning District.
\\Earth\Planning\Planning Cases\1005\05-03 OddfdJows Lodge SUP Amendment (PENDJNG)\02-02-05 PC Report OS-03.doc
Page 6 of7
.
.
3. If membership or guest attendance increases to a point where 12 parking spaces are
utilized on a recurring basis, then the Oddfellow's Lodge would be required to construct
the matching parking area shown as "additional space for parking if ever needed" on the
attached site plan and included in City Planning file #05-03.
4. The proposed new parking area and any future parking, as discussed in Condition #3,
shall be graded to drain toward the northeast corner of the new parking area. The grading
and drainage shall take special care to avoid any adverse drainage effects on Lots l, 2, or
3, Block 3, Lake Josephine Villas.
5. Screening of at least 60% opacity shall be provided along the north, east, and south sides
of the new parking lot as proposed on the site plans on file in City planning file #05-04.
Screening may be accomplished by a 3-foot high privacy style fence or coniferous shrubs
to a minimum height of 3 feet. Screening shall require the approval of the City Planner
prior to the issuance of any Building or Zoning Permits.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City dcnies the petitioners request,
n. . . it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
. Deadline for Agencv ActiOns
The City of Arden Hills received the completed application for this request on January 3,2005
Pursuant to Minnesota State Statue, the City must act on this request by March 1, 2005 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the l20
days.
.
Resident Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or occupants
in regard to this planning case.
Attachments
4a-l Location Map, Aerial Map, Vicinity Address Map, other supporting documents
4a-2 Materials submitted by the applicant.
\\Earth\Planning\Planning Cases\2005\05-03 Oddfellows Lodge SUP Amendment (PENDJNG)\02-02-05 PC Report 05-03.doc
Page 70f7
.
]>lanning Commission Meeting
February 2, 2005
Planning Commission
. Attachment 4a - 1
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February 2,2005
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Planning Commission
. Attachment 4a - 2
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STATE OF MINNESOTA
COUNTY OF RAMSEY
VILLAGE OF ARDEN HILLS
SPECIAL USE PERMIT - CASE NO. 70-36
The undersigned, Clerk-Administrator of the Village of
Arden Hills, does hereby certify that this Special Use Permit
is granted pursuant to the provisions of Ordinance No. 99 of
Arden Hilla in accordance with a public hearing duly held by
the Planning Commission on November 2, 1970, and subsequent
approval thereof by the Arden Hills Council on November 30, 1970
and February 22, 1971.
Permission is accordingly given for the use of said prop-
.
erty for a lodge building, said building to be constructed as
a replacement of the building of the applicant, I. O. O. F.,
Bt: Paul Lodge No.2, at 1174 Edgewater Boulevard, in Arden
Hills, which property is legally described as follows, to-wit:
All that part of the South 237.70 feet of the
North 1/2 of Lot Seven, Section 34, Township 30,
Range 23, lying West of the East 683.50 feet
thereof.
This permit is issued subject to all the requirements and
conditions set forth in Ordinance No. 99, the Zoning Ordinance,
subject to the obtaining of ~ proper building permit by the ap-
plicant for said building, and subject to the following special
conditions:
(a) The site and landscape plans heretofore ap-
proved by the Planning Commission and on
file in the Village Hall shall be adhered to and
completed prior to occupancy or use of the building.
(b) No trees shall be removed other than those
actually located on the site of construction,
or that are dead or hazardous.
.
.
.
.
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.
----------
(c) The grounds shall be well-maintained at all
times and an enclosed utility and storeage
sheds shall be provided.
(d) Boundary fences shall be upgraded and main-
tained in such manner as to permit access to
the property only at the established points of entry.
(e) Off-street-parking which has been required
shall be hard-surfaced and screened from
abutting properties.
(f) No use of the property or structure thereon
shall extend beyop.d 11:00 p.m., and no alco-
holic beverages shall be permitted or used in or
upon the property.
(g) In addition to the foregoing, the use of the
property and the structure thereon shall be
limited to the following group functions:
1. Two monthly evening meetings.
2. One monthly evening .social" meeting.
3.
4.
Dated at
An annual IILake Opening Picnic" or
similar function.
Daylight picnics by members of Lodge and the~r
Arden Hills, Minnesota, this -1 ~i ,day of
families.
), \"."'7" 1971-
,
VILLAGE OF ARDEN HILLS
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" -< l L:' _ . .[ _ .. ~ ...
i~rraine E. St;omquisc
Clerk-Administrator.
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,Cit[<=,o,ullciI Meeting
February 28, 2005
Attachment 6E - 2
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b~.qPJ"
SPECIAL USE PERMIT
(Case No. 05-03)
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
1.0 Recitals.
A. On the 28th day of February. 1971. the City of Arden Hills, a
Minnesota statutory city (the "City") issued a special use permit
("SUP") for Planning Case File No. 70,36. attached and incorporated
as Exhibit A, which allowed the Sf. Paul Lodge No.2 Independent
Order of Odd Fellows, a Minnesota corporation (the "Lodge") to
construct a building and improvements. subject to certain
conditions on the following described property situated in Ramsey
County. Minnesota to wit:
All that part of the South 237.70 feet of the North
'12 of Lot 7, Section 34. Township 20, Range 23.
lying west of the east 683.50 feet thereof.
B. On the 3rd day of January. 2005. the Lodge submitted a completed
application requesting that the conditions of the SUP be amended.
c.
At a public hearing on the 2nd day of February. 2005, the Arden Hills
Planning Commission reviewed staff recommendations. public
comments and recommended approval of an amendment to the
SUP subject to certain modified conditions.
2.0 Approval of SUP Amendment NO.1. On the 28th day of February. 2005. .
the Arden Hills City County considered the application for SUP
Amendment; the reports and recommendations of the City staff and
planning commission: and approved SUP Amendment No.1 subject to the
following condition:
A. The Lodge shall continue to abide by the conditions of approval
listed in SUP No. 70-36. except for the site plan amendments
discussed herein and attached hereto as Exhibit B.
B. A Special Use Permit Amendment form. drafted by the City
Attorney, shall amend the SUP and shall reference the proposed
revision to the Site Plan from Planning Case #05-03. Building permits
may only be issued after the SUP Amendment form receives the
approval of the City Council and is executed by both the City
Council and the Lodge.
C. No construction shall occur on all or part f Lots 1. 2 or 3. Block 3. Lake
Josephine Villas prior to those properties being platted into one (1 )
residential lot which meets the minimum requirements for the R-2
(Single and Two Family Residential Zoning District). .
D. If membership or guest attendance at the Lodge increases to a
point where twelve (12) parking spaces are utilized on a recurring
basis, then the Lodge would be required to construct the matching
parking area shown as "additional space for parking, if ever
needed" on the site plan attached hereto as Exhibit C and included
in City Planning File No. 05-04.
E. The proposed new parking area and any future parking. as
discussed in paragraph C above, shall be grated to drain toward
the northeast corner of the new parking area. The grading and
drainage shall take special care to avoid any adverse drainage
effects on Lots 1. 2 and 3. Block 3. Lake Josephine Villas.
F. Continuous concrete curb shall be constructed to surround the
parking lot as required by the City Zoning Ordinance: the curbing
shall require the approval of the City Engineer, City Building Official.
or City Planner.
G. Screening of at least sixty percent (60%) opacity shall be provided
along the north. east and south sides of the new parking lot as .
proposed on the site plans on file with in City Planning File No. 05-04.
Screening may be accomplished by a three foot high privacy fence
2
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3.0
or coniferous shrubs to a minimum height of three (3) feet..
Screening shall require the approval of the City Planner prior to the
issuance of any building or zoning permits.
Acknowledament/Compliance. The Lodge acknowledges that it
understands the conditions of approval and agrees to comply with such
conditions.
Dated: _ day of
.2005.
CITY OF ARDEN HILLS
By:
Beverly Aplikowski
Its: Mayor
3
STATE OF MINNESOTA )
) SS.
COUNTY OF RAMSEY )
On this _ day of .2005, before me, a Notary Public within and
for said county. personally appeared Beverly Aplikowski , to me know to be the
Mayor of the City of Arden Hills. and she executed the foregoing instrument and
acknowledged that she executed the same by authority and on behalf of the
City of Arden Hills.
Notary Public
ST. PAUL LODGE NO.2 INDEPENDENT
ORDER OF ODD FELLOWS
By:
Name:
Its:
STATE OF MINNESOTA
)
) SS.
COUNTY OF
On this ~ day of .2005. before me, a Notary Public within and
for said county, personally appeared . to me know to be
the of st. Paul Lodge NO.2 Independent Order of Odd Fellows, a
Minnesota corporation. and sjhe executed the foregoing instrument and
acknowledged that sjhe executed the same by authority and on behalf of the
corporation.
Notary Public
F:\users\Jonice\Jerry\Arden Hills\SUP - Oddfellows (05-03).doc
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City Council Meeting
February 28, 2005
Attachment 6E - 3
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Draft MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, FEBRUARY 2, 2005
7:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER
Chair Sand called the meeting to order at 7:00 p.m,
ROLL CALL
Present were Commissioners Clayton Larson, Elizabeth Modesette, Fran Holmes,
Clayton Zimmerman, Roberta Thompson, and Chair David Sand,
Absent: Commissioner Ken Bezdicek.
Also present were Mayor Beverly Aplikowski, Community Development Director, Scott
Clark, City Planner Peter Hellegers, and Recording Secretary Kathleen Altman.
SWEARING IN OF ROBERTA THOMPSON AS PLANNING COMMISSIONER
Mayor Aplikowski swore Roberta Thompson as a Planning Commissioner.
A.
APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING
HELD ON JANUARY 5, 2005.
Commissioner Zimmerman requested the following changes: Page 6, fifth paragraph,
first sentence should read: He noted if the Planning Commission determined,., '"
Commissioner Zimmerman moved, seconded by Commissioner Larson to approve the
January 5, 2005 minutes as amended.
The motion carried unanimously (6-0).
PUBLIC HEARINGS
A. PLANN1NG CASE #05-03: ST. PAUL LODGE #2 - I.O.O.F., 1174 EDGEWATER
AVENUE; SPECIAL USE PERMIT AMENDMENT
Chair Sand opened the public hearing at 7:04 p.m.
Mr. Hellegers stated applicants were requesting a Special Use Permit Amendment (SUP)
to allow for site plan modifications which would reduce the size of the originally
approved parking lot in Special Use Permit #70-36, The reduced parking area would free
the eastern lots (Lots 1, 2, and 2; Block 3; Lake Josephine Villas) to be sold by the
applicant as one residential lot. Staff recommended approval based on the following
conditions:
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~
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005
2
I. The applicant shall continue to abide by the conditions of approval listed in Special .
Use Permit #70-36 except for the site plan amendment discussed.
2. No construction shall occur on all or part of Lots 1,2, or 3, Block 3, Lake Josephine
Villas prior to those properties being platted into one residential lot which meets the
minimum requirements for the R-2: Single and Two Family Residential Zoning
District.
3. If membership or guest attendance increases to a point where 12 parking spaces are
utilized on a recurring basis, then the Oddfellow's Lodge would be required to
construct the matching parking area shown as "additional space for parking if ever
needed" on the site plan and included in City Planning File #05-04.
4, The proposed new parking area and any future parking, as discussed in Condition #3,
shall be graded to drain toward the northeast comer of the new parking area, The
grading and drainage shall take special care to avoid any adverse drainage effects on
Lots I, 2, or 3, Block 3, Lake Josephine Villas.
5, Screening of at least 60% opacity shall be provided along the north, east, and south
sides of the new parking lot as proposed on the site plans on file in City planning file
#05-04. Screening may be accomplished by a 3-foot high privacy style fence or
coniferous shrubs to a minimum height of 3 feet. Screening shall require the approval
of the City Planner prior to the issuance of any Buitding or Zoning Permits.
Commissioner Zimmerman inquired about the park dedication requirement. Mr.
Rellegers replied the City Attorney had indicated park dedication would not be
something that would be collected because the properties would be consolidated and this .
was not a matter of a subdivision.
Commissioner Zimmerman asked if the intent was to subdivide the lot and sell the lots
off to development. Mr. Rellegers replied what applicant proposed was to put this into
one lot.
Commissioner Zimmerman believed if the end result was to sell of the property for
development, then they should collect park dedication fees.
Mr. Clark replied they would have the City Attorney review this again and put his
opinion in writing.
Commissioner Modesette noted the two lots across the street appeared independent and
other lots had been consolidated to make nice size lots, Mr. Rellegers replied the two lots
across the street were built without platting. Re noted applicant was proposing to cut the
three lots off and sell them as one parcel.
Commission Larson asked if the City held an easement along the street. Mr. Rellegers
replied they did.
Chair Sand noted in connection with any motion they would need to make the special
finding.
Chair Sand asked if the application included platting of the three lots into one lot. Mr.
Rellegers replied this particular application did not.
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ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2 2005
,
3
Chair Sand invited anyone for or against the variance to come forward and make
comment.
Ray Polk, Lodge Treasurer, stated the reason they were doing this was because it was
costing more to stay there than they were taking in so they needed to sell the lot. He
stated they were not using that area as a parking lot because they did not need it. He
noted they only met twice a month, He stated they had a couple of special events also
during the year. He noted service organizations were dwindling and they were no
different. He stated by selling this, it would enable them to hold on for a while longer.
Commissioner Thompson asked if they had any special events where the parking lot
would be filled up. Mr. Polk replied no, the most cars they usually had was 8 to 10 cars.
Dave Monson, 175 Edgewater, stated they have lived there since late 1997 and the Lodge
was a great neighbor. He noted the Lodge had provided parking for all of the displaced
neighbors when the City was doing the street reconstruction. He asked what the lot
dimensions were being proposed to be.
Mr. Monson stated he believed the setback on the sides of the lot fronting a street was 40
feet, which would get down to 60 x 110 feet. He stated when they bought their property,
they had applied for a variance for a deck and they were denied that variance. He stated
he supported this planning case and enabling the Lodge to continue to function, but
requested the Commission might give him the same kind of indulgence with respect to a
variance at some point in the future.
Chair Sand closed the public hearing at 7:21 p.m,
Conunissioner Larson inquired about the ponding easement with a house built in the
easement. Mr. Hellegers replied where the structures were indicated was accurate.
Commissioner Larson stated the section map should be updated. Mr. Hellegers replied it
was 2001 section map, so it might not be accurate,
Commissioner Larson moved, seconded by Commissioner Thompson that the Planning
Commission found that the proposed amendment to the Special Use Permit does not
adversely affect the surrounding neighborhood and larger community as per staff's report
and to recommend approval of Planning Case No. 05-03: St. Paul Lodge #2 - I.O.O.F.,
1174 Edgewater Avenue; Special Use Permit Amendment five conditions as outlined in
staff's February 2, 2005 report.
The motion carried unanimously (6-0),
B.
PLANNING CASE 04-19: RAMSEY COUNTY,1425 PAUL KIRKWOLD DRIVE;
SPECIAL USE PERMIT AMENDMENT TO ALLOW FOR THE
INSTALLATION OF A YEAR-ROUND USED OIL AND SEASONAL
HOUSEHOLD HAZARDOUS WASTE COLLECTION SITE AT THE
NORTHWESTERN PORTION OF THEIR PUBLIC WORKS FACILITY
GROUNDS
Chair Sand opened the public hearing at 7:25 p.m.
~
~HILLS
City of Arden Hills
. Request for Conncil Action
Prepared by: Peter Hellegers %
Dept: Admin ~
Council Mtg. Date: 2/28/2005
Final Action Needed By:
2128/2005
-",\';I"'"
Agenda Itemft~1
PC #05-04. Citv of Arden Hills. Gatewav Business District Zoninll
Ordinance
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Consider the proposed amendments to Section 5 of the Zoning Ordinance to allow a service station with
retail sales and services and a car wash to be permitted after the issuance of a Special Use Permit in the
Gateway Business District
Staff Recommendation:
Approve the proposed amendments to Section of the Zoning Ordinance as listed on staff's report to the
Council dated February 28, 2005,
Advisory Commission Action:
Commission
Date
.........r
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Action
PlanniI19...
PTRC
2/2/2005
. ./l,PPEoved
n' Not/l,ppli('able
....L...~.__No.tJl!ll:lli"~~_
_-
Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
Staff Report to the Council (February 28, 2005), Staff Report to the Planning Commission
(February 2, 2005)
D Resolution (No, )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Administrator/Staff Comments:
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Page 1 of 1
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~HILLS
MEMORANDUM
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DATE:
February 28,2005
Agenda Item 6.F
TO: Mayor and City Council
FROM: Peter Rellegers, City Planner ?.\i..
SUBJECT: PC #05-04
The City of Arden Rills
ZoningOrdinance Amendments for the Gateway Business District
Requested Action
Review the proposed amendments to Section 5 of the Zoning Ordinance to allow a service
station with retait sales and services and a car wash to be permitted after the issuance of a Special
Use Permit in the Gateway Business District.
Planninl! Commission Recommendation
.
Recommendation and Conditions of Approval
At their February 2, 2005 meeting the Planning Commission reviewed Planning Case #05-04 and
unanimously recommended approval (6-0) of the Zoning Ordinance Amendments as proposed.
Ontions
I. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information,
Attachments
6F-I Staff Report to the Planning Commission - February 2, 2005
6F-2 E-mail from resident Bob May - February 2, 2005
6F-3 Planning Commission Minute Excerpt - February 2, 2005
\\Earth\Planning\Planning Cases\2005\05-04 Gateway Business Dist Zoning Amendment (PENDING)\02-28-05 CC Report Gateway Business
Zoning Admendment OS..(J4.doc
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City Council Meeting
February 28, 2005
Attachment 6F - 1
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~
~HILLS
MEMORANDUM
DATE:
PC Agenda Item 4.D
February 2,2005
TO: Planning Commission
FROM: Peter Rellegers, City Planner
SUBJECT: PC #05-04
The City of Arden Rills
Zoning Ordinance Amendments for the Gateway Business District
Requested Action
Review the proposed amendments to Section 5 of the Zouing Ordinance to allow a service
station with retail sales and services and a car wash to be permitted after the issuance of a Special
Use Permit in the Gateway Business District.
Backefound
Surrounding Area (for the entire GB District)
North Medium Density Residential R-3: Limited Industrial Manufactured Home Park
South Single Family Detached
(across 1-694) Low Density Residential R-I: Single Family Residential Residential I Institutional I Light
Industrial
Single Family Detached
East Round Lake I Low Density R-I: Single Family Residential ! Residential! Single Family
Attached Residential I Multiple
(across Round Residential I Medium R-3:Multiple Dwelling Family Residential! Passive Open
Lake) Density Residential! Park Residential Space! Radio Tower Site I Vacant
Land
West Mixed Use! Lighl Industrial 1,1.' Lighl Industrial! PUD Vacant Land! Office! Heavy
(New Bri Mon) Industrial! Li hi Induslrial
\\Earth\Planning\Planning Cascs\2005\05-04 Gateway Business Dist Zoning Amendment (PENDING)\02-02-05 PC Report Galeway Business
Zonillg Amendment 05-04.doc
Page 1 of4
Site Data (for the entire GB District)
Industrial
Vacant Land / Light Industrial/Office / Office-Warehouse / Distribution Center /
Radio Tower
GB: Gateway Business / PUD overlays on properties at the southwest end ofGB
Approximately 115 acres (Appx, 5,009,400 square feet)
N/A
Hillside slopes down to the southwest comer of Round Lake and also toward
Interstate 35W on the west; the remaining property has gentle slopes, some low wet
land, and the remainder is relative} flat land.
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Overview
The Gateway Business District is a commercial/light-industrial district in the northwest portion
of the City which was established to create a higher standard of development for the area. Prior
to creation of the Gateway Business District, the area generally located to the north ofI-694, east
of 1-35W, south of Highway 96, and south and west of Round Lake; was occupied by several
uses which the City determined were undesirable. A task force was formed to review the
potential for controlling development and redevelopment in this region. The recommendations
of the task force were to be proactive in the redevelopment of this area by rezoning, and
establishment of a redevelopment district to assist with financing infrastructure and development
improvements.
While the primary focus of the task force was the area occupied by Chesapeake, Celestica
(formerly Manufacturers' Services) and the Welsh developments, the GB standards were created
for the redevelopment of the entire area. During the task force discussions, one of the commonly
repeated themes was to allow a mix of uses including: 25% office (buildings of 100% office),
25% office/showroom (30/70), 25% office/warehouse (10/90), 25% Miscellaneous (including
retail and housing).
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The current Gateway Business District regulations do allow for limited multiple-family
residential, day care facilities, office/warehouse, and office showroom uses, however they place
restrictions on office or retail developments. Office uses are not supposed to occupy less than
25% nor more than 50% of a project's total floor area. Retail or service businesses are not
allowed to occupy more than 15% of the total floor area of the building in which they are
located. The effect of this is that the district does not have the mixture of uses that was
recommended by the task force, and the regulations allow basically nothing other than
office/warehouse or office/showroom uses. Due to the lack of a mixture of uses, workers in the
Gateway Business district are forced to go outside of the district for any sort of a retail use.
The Indykiewicz property (the northernmost property within the Gateway Business District) was
divided by the creation of a new access from Round Lake Road to Highway 96, While the new
access eliminated some traffic flow problems, namely distance from the 35W ramp, it created a
\\Earth\PJanning\Planning Cases\2005\05~04 Gatew-ay Business Dist Zoning Amendment (PENDlNG)\02-02-05 PC RepOTt Gateway Business
Zoning Amendment 05-04.doc
Page 2 of4
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divided property which could not reasonably be developed into one of the uses allowed by the
Gateway Business District. However, the property is perfectly situated to serve as a retail venue
because of its location just east of the 35W off-ramp and location adjacent to Highway 96. This
location offers the visibility that would be necessary for a retail operation. While the traffic
counts are not high enough to generate interest in a restaurant, the location woutd provide
enough visibility for a service station with retail sales and service and a car wash.
In the last two years staff has been approached by prospective developers of the Indykiewicz
property about potential uses for that property. The two uses that have been discussed would be
an office building or a gas station/convenience store, both of which would not be permitted under
the current provisions of the Gateway Business District. The prospective developer of the office
concept chose not to continue looking at this site; however a second gas station/convenience
store developer has offered the City a purchase agreement for the site.
Staff has proposed amending the Gateway Business District regulations and Land Use Chart to
allow a service station with retail sales and services and car wash only after the issuance of a
Special Use Permit. These amendments would allow the potential development of the service
station with retail use but would also provide the City with a mechanism to manage the
development of the site. The amendments would: change a service station use from "not
permitted" to permitted after the issuance of a "Special Use Permit", would exempt service
stations in the GB District from the 20,000 square foot minimum building size, woutd exempt
service stations from the 10 acre single project parcel size, would exempt service stations from
the 15% floor area requirement for retail, and would exempt service stations from GB parking
setbacks and require that service stations meet the City's general parking setbacks instead.
Proposed Zoninl! Ordinance Amendments for the Gatewav Business District
Amendment #1 - (Section 5.E - Land Use Chart) Change Service Station under the GB District
from "=" (not permitted) to "S" (Special Use Permit). - see attachment 4d-2
Amendment #2 - (Section 5.M3.c) Edit "Retail or service business" restriction on 15% oftotal
building floor area to exclude service stations with retail use. - see attachment
4d-3
Amendment #3 - (Section 5,M) After 6.M3 insert new section 6.MA with the heading "Uses
Allowed by Special Use Permit" and subsection 6,MA.a describing "Service
Stations..." Re-Iabel "Prohibited Uses" section as 6.M.5. Re-Iabel
"Development Standards" section 6.M,6, - see attachment 4d-3
Amendment #4 ~ (New Section 5.M.6,a3) Edit "Single Use Projects minimum area requirement"
to exclude service stations with retail use - see attachment 4d-3
Amendment #5 - (New Section 5.M.6.eA,a) Edit "Minimum Building Size" to exclude service
stations with retail use - see attachment 4d-3,
\\Earth\Planning\Planning Cases\2005\05-04 Gateway Business Dist Zoning Amendment (pENDING)\02-02-05 PC Report Gateway Business
Zoning Amendment 05-04.doc
Page 3 of4
Amendment #6 - (New Section 5.M.6.e) Edit "Parking" to exclude service stations with retail use .
from GB District 50-foot landscape setback. Instead require service stations
with retail use to meet the general parking setback regulations (20 feet from a
public street or right-of-way line, 5 feet from side or rear lot lines) outlined in
Section 6.F of the Zoning Ordinance - see attachment 4d-3,
Staff Recommendation
In Planning Case #05-04 staff recommends approval of the Zoning Ordinance Amendments as
proposed.
Notification
Notice of this public hearing was published on January 19, 2004 in the Shoreview-Arden Hills
Bulletin and mailed to New Brighton property owners within 500 feet and Arden Hills
residents/property owners within 1000 feet of the Gateway Business District.
Resident Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or occupants
in regard to this planning case.
Attachments
.
4d-l Location Map, Vicinity Address Map, Notice Area Map
4d-2 Proposed Zoning Ordinance amendment #1
4d-3 Proposed Zoning Ordinance amendments #2 - #6 (amended text in italics and
underlined)
4d-4 Excerpts from Planning Study for NE I-691/I,35W
\\~.aTth\Planning\P]anning Cases\2005\05~04 Gateway Business Dist Zoning Amendment (PENDING)\02-02-05 PC Repan Gateway Business
Zoning Amendment 05-04.doc
Page 4 of4
.
. Planning Commission Meeting
February 1,1005
Planning Commission
. Attachment 4d - 1
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. !/anning Commission Meeting
February 2,2005
Planning Commission
. Attachment 4d - 2
.
.
.
.
E.
LAND USE CHART
P
D
S
A
Special Use Permit
Auessory
Permitted
Planned Unit
-.
- ~ Not Permitted SA ~ Special Accessory Use Permit
ZONING DISTRICTS rI-l
USES R-I R-2 R-3 R-4 NB B-1 B-2 B-3 B-4 CC GB 1-2 I-FLEX
~ I" " OA lOA SA SA oA oA loA OA I<A SA SA
Boardi~House S S S S - - - -- - - S --- e-=-'=, --
Business Service -- --- -- --- -- A P P P S P P P P
Clinic .- S
- P P P P P P P P P
Club or Lod'::c (non-l>rofit\'---- - - - p p p S -
Club ~rts & Fitness -- -- -- -- A P P P S P P P
, p p Ip Ip
Da'~rc/Residential Fadli=:
D~Care Faci~
IfI or less p Ip Ip Ip A A IA IA A A IA A IA A
.~ I, p P p Ip Ip Ip Ip Ip
~r
. p . I. S
v S 0 10 S
Do.. Kennel S S -
DooRun A A A . -- - -- -
Drive-in Business S S S A ~
~aninl! & l.allndrv:
Pick ~ Station -- -- -- -- ,S - A __.f. - A -- - -
Self Service Laund,.", _n__
- - -- - - S -- S S
IHlirr: :;;::-A h S S D D
rn.::= mil I. . . I. --
Dwelli~ Si;;:le Famil~ under --
Dwe11ino: densit" zonin" D D D D
Dw~iJfn:::-: ~ 0- I. S
Dwellin:-: Multrle Fam~ D D S S D -
Earth.sheltered Home S S S S
Financial Institution & Service -- -- -- -- p p p p p S P P P P
~ 1< S
Home OccU4ion: Class I A A A A -- -- -- '- -- A -- -- -- -
lOA OA OA lOA -- -- -- -- -- SA -- -- -- -
-'---'
HotellMotel p p S S S S
House ofWorshi'" S S S S -- - -, -- -- S -- --
Institutional Housino- S S S S S -
i 10 0 0 10 S S . < 0 10 S 10 10 S S
Manufacturin & Processinn: Class I A A A P P P P
,~" :--= p
Minino- -
S S S S S S S S S S S S S
Manufactured Home Park S -- -- -- -- - -- -- -- -- -
Mortua=- Funcml Home ---- -- --. -...--
- -- -- -- p p -- S --
Mul~le Use O.......",tion ----- S S s L S
-- -- -- -- S s .5..__, s, s
--
Nurse....' S S S S -- -- -- -- -- -- -- -- -- -
..---
Office -- -- P P P P P P P P P P
----
Pawn Shoo -- - -- -- -- ---
Personal Service S A P P P S P A ---
Public Use S S S S S S S S S S S S S S
Research S p S S p P P P
Research Animals 1-==-, - -- - -- -- S -- - -- - S S -
, .,
Restaurant -- -- -- -- S P P P S P S S ~
--~-
Restaurant-Fast Food -- -, -- --- ~= -- :-L- s s -- --
..
Retail Sales & Service - P -- P P P S A A A A
Service Station --.... S S I'" S, S
S
~LGcneral Education e-L- S S S -- -- - - S ,....... - -- --
School H0her Education , S
D -- -- -- -- --
School S...,....i.::\1 Education -- -- --- -- -- S S S - S - - --
-- - - - --~_._--
Storaoe Exterior -, - - -- -- -- "- -- -- -- -- SA --
Studio -=~ -- S S p p p S -- -- -- --
Theater Indoor - S
-- -- -- - - - p - - - -- --
Utili= Distribution Li_ne_ ,- - p p
p p p p p p p p p -- p P
Utilitv Substation -- - - - - -. . -- - -- -- - -, S S
~ "" 0- "" S S 10 Ie 10 Ie 10 S S
Vehicle Motorized
Leasi~ and Rentals I I IS IS I I I
--~.. .1. ...l IA I A.LA .J=~J s .. 1J'....Jr, IS
Warchousjpe: -- I -- ,~ ,- J-:: A ,-
5-6
. !,lanning Commission Meeting
February 2, 2005
Planning Commission
. Attachment 4d - 3
.
e
e
.
M. SPECIAL REQUIREMENTS FOR THE GATEWAY BUSINESS (GB)
DISTRICT.
I. Procedure. The application and the administrative and review procedure established in Section 8
Speciat Use Permits, and Appendix A, Procedural Manual, shall be followed for all devetopment
that involves new building construction, modification of a building's exterior, or modification of
the site. This provision is subject to any modifications or additions set forth in this Section. The
prescribed procedure may be modified by the City to allow planning flexibility and to encourage
cooperative dialogue between the applicant and the City.
2, Definitions of Terms Used Herein.
a, Galeway Business (GB) District, A district established specifically to provide a flexible
framework for the development of the area of the city generally located in the northeast
quadrant of the interchange at 1-694 and 1-35W,
b Mixed Use Project, A segment of the GB District that is controlled hy a single developer
entity, containing more than one type of use, and plalUled as a single development but may
be developed in more than a single stage.
c. Single Use Projee/. ^ segment of the GB District that is controlled by a single developer
entity and containing a single type of use, planned as a single development and
encompassing one or more parcels but may be developed in more than a single stage.
3, AUowable Uses. Development within the GB District will include uses that are specified on the
Land Usc Chart, Section V, E, for the GB District and stated purpose and the following
development criteria:
a. Office uses occupying not less than 25 percent, nor more than 50 percent of a project's total
tloor area.
h, The mix, relationship and intensity of uses and buildings will be compatible and
complementary both internally and with adjacent uses.
c. Retail or service businesses off~ringgoods; Ii1etchan~ise or personal services for sale
primarily to those employed in the GB District will be allowed to occupy no more than 15
percent ofthe total floor area of the buildinginw)1ieh they ate located, Servieestations with
retail sales. and services and a'carwash shallbeexemvt.from this restriction-on the vercent
of total floor area that retail or service businesses mavocCuvV.
d. Multi-family residential use is limited to that area adjoining the public area surrounding
Round Lake and shall not exceed 15 percent of the total land area in the GB District
exclusive of Parcels 2, 3. 4 and 5 as identified in the NE I.694/1-35W Plan, Densities shall
not exceed those allowed in an R-4 Residential District.
e. Licensed day care facilities will be allowed either in a building containing other uses or in a
freestanding building. Freestanding day care facilities are not required to meet minimum
floor area or minimum lot area requirements otherwise required in the GB District
f
The use is in the best interest of the City and the GB District. The applicant shall
demonstrate to the satisfaction of the City that the proposed uses, lot sizes, height, use mix,
location and relationship with other existing and proposed uses are compatible and
complementary both internally and with adjacent uses, and meet the intent of the City as
expressed in the GB District purpose and the above criteria for allowable uses.
e
4. Uses Allowed by Soecial Use Permit.
G. Service station includinffretail sales and services and a car wash may be vermitted after the
issuance of a Svecial Use Permit. Such uses shalloff(::r retail. flasoline and car wash
services and shall not contain vehicle revair bays oroffervehicle revair. Exvresslv
orohibited from service station with retail uses in the Gatewav Business District are: minor
reaairs: incidentalbodv and fender work: minorvaintinf! and uoholsterine: renlacement of
Darts and motor services to oassenf!er autol1-1obiles and trncksnot exceedinf! one and one-
half (1.5) tons cavacitv: maioI' f!eneral revair. rebuildim! or reconditioninz of emdnes.
motor vehicles. or-trailers: collision service. includinebodv. frame or fender straiflhtenim!
or revair: overall pain/in!! or vaintiob.
5, Prohibited Uses. Some land uses are not compatible with rhe stated purpose of the GB District.
The following uses are therefore prohibited:
b, Single-family or two family residences
c. Open sales, rental or storage lots, including but not limited to cars, buses, trucks,
motorcycles, bicycles, recreational vehicles, trailers, boats, mobile homes, machinery,
lumber, building materials, landscape materials, and similar items.
d. Vehicular sales, lease rental or repair, including but not limited to the items listed in (b)
above.
e.
Truck tenninals, freight terminals and freight forwarding services.
f
Building supply stores and yards.
e
g. Outside storage.
h. Warehousing and wholesaling exceeding 75 percent of the building in which it is located_
L Mini-storage facilities.
J- Bulk storage buildings, yards and terminals, including but not limited to, forest, metal,
concrete, agricultural and petroleum products, chemicals and similar products_
k. Manufacturing that requires outdoor storage of hulk, raw or finished materials used in or
resulting from the manufacturing process.
I. Manufacturing or processing that generates hazardous waste without a valid Hazardous
Waste Generator's license from the Ramsey County Public Health Department.
tll_ Uses that the City may determine are incompatible with its objectives or with development
as it may occur, thereby imposing or establishing new or unforeseen standards_
6. Del-'elopment StanJ{lrds.
a. Minimum project and lot size.
(I) Except as otherwise specifically set forth in this Section, a mixed-use project within a
GB District shall contain a minimum of20 acres. The proposed land uses in such a
project and their mix, intensity and relationship may require varying lot sizes within
e
.
said project, none of which lots shall be less than five (5) acres in size except as
otherwise permitted herein.
(2)
Lots ofless than five (5) acres within a mixed llse project may be permitted only when
the applicant has demonstrated satisfactorily that:
(a) The lot will be the site of a use that will be compatible with and will complement
and enhance existing and planned businesses.
(b) The primary business of the proposed complementary use will serve business
activities within the GB District.
{3} Single use projects, excludinf! service stations with retailsales and services, shall
contain a minimum area of 10 acres.
(4) Interior lot lines within a mixed or single use project maybe located to allow
individual ownership of specific buildings_ To allow maximum development creativity
and flexibility, regulations such as side and rear yard building and parking setbacks,
F_A.R., number of parking spaces, percent oflandscape area, etc., may be modified for
individual parcels and interior lot lines. However, the regulations for these same items
must be met for the total mixed use or single use project area and exterior project lot
lines.
.
(a) Minimum Building Size, To accomplish the scale of development consistent with
the defined purpose of the GB District, the minimum ground floor area of a
building other than for residential uses aml service sta"tions with retailsales and
services shall be 20,OOO-sq, fL except as otherwise regulated herein.
(b) Maximum Floor Area Ratios (F,A,R,), The total F.A.R, ofa Mixed.Use project
shall not exceed 0.5. in order to achieve the open space objectives of the GB
District, mixed use projects shall conform to the following relationships, F .A.R.,
building height, and landscape lot area.
Minimum
Buildiug Height
In Staties
3
2
1
Maximum
Project
FAR,
0,5
0.4
0.3
Minimum Landscape
Lot Area
35%
35%
35%
Proj, FAR. ~ LA, Bldg, I + FA Bldg, Bldg, 2 + ",FA Bldg, n
A
Where: F,A,
n
^
"-" Total Floor Area in Square Feet
~ Total Number of Buildings
~ Project Area in Square Feet
b. Building Heigh! and Setback. To accomplish the intensity and scale of development
consistent with the defined purpose of the GB District, multi-story buildings will be
encouraged.
.
(I) Building height wll! be regulated only as it affects the safety of occupants,
compatibility \vith other uses and buildings, and other City and District requirements.
(2) The use of stepped building heights is encouraged to provide visual transition. This
applies to both multi-building complexes and single buildings.
(3) The location of buildings relative to their heights will consider views and relationship
from within the OD District and from public and private areas off the site.
(4) Minimum building setback requirements are 50 feet from all streets and cxterior projcct
property lines and 20 from all interior property lines, except that interior lot line
setback requirements may be modified by the city in the project review process if
specific conditions of the project plan justify modification.
c. Landscaping. Appropriate and unified landscaping is essential to effectively meet th~
defined pUlpose of the GB District.
(J) A landscape plan shall be submitted as reqnired in Appendix A, Procedure ManuaL
(2) Special landscape enhancement of views from 1.694 and ],35W will be reqnired,
d. Building Exteriors. The appearance of buildings is the most important component in land
development. Accomplishing the stated purpose of the OB District requircs particular
concenI for building design.
(1) The anangement, geometry and massing of individual buildings shall be responsive to
the arrangement, geometry and massing of the whole of the GB District.
(2) Exterior building treatment (walt surfaces) shalt be of brick, stone, glass or any
combination thereof, except trim and accessories may be metaL
(3) Materials and colors selected for any indivIdual building shall be compatible with other
bnildings in the GB District.
(4) All service entrance areas, mechanical equipment and trash handling devices shall be
screened from adjacent building and off-site visibility.
(5) A "campus" plan arrangement is hereby encouraged and a "signature" building is
considered desirable.
e. Parking. Parking requirements contained in Section 6.F shall apply. However, these
requirements may be adjusted by the City in the project review process if the changes will
more effectively accomplish the stated purpose of the GB District
Surface parking shall maintain a 50-foot landscape setback from alt public streets and a 20-
foot landscaped area from exterior project property lines except for access drives that may
cross the setback area. Since the intent ohMs oarkim! setback is to orovide visual
seoaration for laree scale develovments. service stations with retail sales and ser'vices:and
a car wash shallbeexemot from this varticular reauirement and insteilll shallbe'feaufred
to meetthe eeneral varkinz setback reauirements fa lV-foot vw-kimI setback fYomanv
public street or rieht-of-wav and a 5-foot varkine setback (i'omanv side or rear orovettv
lines) as stated in Section 6.F of this ordinance.
f. Traffic Impact Study_ The City has determined that the traffic capacity of the interchange at
I-35W and State High\vay 96 will impose limitations on traffic generated within the GB
District. In order to maintain the functional capacity of the area road system., both internal
and external traffic and parking plans and h'affic generation studies prepared by registered
traffic engineers will be required for all projects within the Gil District.
.
.
.
.
g,
Signs, Signs will be regulated by the Arden Hills Sign Ordinance and the Tahle for
Commercial and Industrial Signs, subject to any modifications or additions contained
herein. To promote the purpose of the GB District:
(1) A sign plan shall be submitted in cOlmection with the site plan or PUD Master Plan
that shows the location, type, size and design of the individual signs.
(2) Deviation from the standard regulations shall be allowed only after the applicant
demonstrates, and the City concurs, that the deviation is essential to further the
purpose of the District
(3) Any billboard located in the GB District may be expanded, altered, relocated or
otherwise modified solely upon written approval of the City, provided the
expansion, alteration, relocation or modification is authored by the City of Arden
Hills in COIUlection with a transaction which will result in a net reduction in the
number of billboards or in the aggregate sign face area of the billboards, located
within the G13 District,
h. Lighting. Exterior lighting shall be provided for the safety and convenience of occupants
and visitors.
(1) The source of illumination shall be hooded, concealed or controlled in a manner so as
not to be visible from adjoining lots, streets or highways or residential areas cast and
south of Round Lake,
(2) Accent lighting of buildings and sites may be permitted by the City,
.
(3) A lighting plan shall be submitted that shows location, type of illumination and design,
L
Pedestrian Circulation. All development within the District shall install pedestrian
improvements in accordance with the NE I.694/l-35W ptan approved by the CIty, Other
pedestrian sidewalks and trails may be required by the City,
J
Drainage, Wetlands and Flood Plain. A water management plan must be submitted for
each project in the GB District. The plan must be approved by the Rice Creek Watershed
District, other agencies as required and by the City Engineer.
(1) On-site ponding is encouraged as a visual and functional amenity.
(2) Two or more projects may coordinate their water management plans for their mutual
benefit.
k. Utility Lines. Provision for underground utility lines shall be required in all development
within the G13 District
.
. Planning Commission Meeting
February 2, 2005
Planning Commission
. Attachment 4d - 4
.
.
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City Council Meeting
February 28, 2005
Attachment 6F - 2
Page lofl
. Hellegers, Peter
From: Dcnmayndice@cs.com
Sent: Wednesday, February 02.200510:17 AM
To: peter.hellegers@cLarden-hills,mn,us
Subject: Project PC#05-04
Mr. Hellegers: My name is Bob May, 1871 Todd Drive, Arden Hills, 651-330-6188. Unfortunately I will be unable
to attend the hearing tonight on project pc#05-04 but wish to make known my concerns. If a service .
station/convenience storelcar wash is buill at the location indicated on the map. it will be directly across highway
96 from my home in Arden Manor mobile home park. I am very concerned about the lights and noise eminating
from such a business. Is there any discussion to erect a sound barrier on the north side of highway 96 from 1-
35W to highway 10 (or at least to the entrance into Arden Manor)? Also, would access to the facility be directly
from highway 96 or from Round lake Blvd., which would then funnel onto highway 96 at the traffic light?
Thank you for giving me the opportunity to express my thoughts,
.
.
2/212005
.
City Council Meeting
February 28, 2005
Attachment 6F - 3
.
.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005
7
diminish the apparent size of the front yard and provide an end to the size and quality of .
the front yard spaces along that side of the road,"
Dave Carlson, 3535 Siems Ct, stated he believed this lot clearly shows there is a
hardship. He noted most of the homes in the neighborhood did not meet current codes as
they existed. He indicated the neighborhood right now was going through a renaissance.
He stated the plans the Thornton's have lived up to the changes the City would be
pursuing and it fit with many of the homes that had been renovated and rebuilt. He
encouraged the Planning Commission approve this request
Chair Sand closed the public hearing at 7:58 p,m.
Commissioner Larson stated as opposed as he generally was to variances, he did believe
this lot presented a hardship. He stated this house also stood out as different from the
neighborhood and he believed this addition would make the house fit better into the
character ofthe neighborhood.
Commissioner Modesette agreed that the addition will enhance the neighborhood and the
reason this worked for the addition was because of the layout of the existing house. She
noted the slope was steep, but opposed using that as the defining reason when it stemmed
from other things.
Commissioner Thompson stated from her perspective, it was more about the hardship .
than what was happening in the neighborhood.
Commissioner Larson moved, seconded by Commissioner Zimmerman to approve
Planning Case No. 05-02: Debra and William Thornton, 3510 Siems Court; Variance,
subject to the condition as noted in staffs February 2,2005 report.
The motion carried unanimously (6-0).
D. PLANNING CASE 05-04: ARDEN HILLS; ZONING ORDINANCE
AMENDMENT TO GATEWAY BUSINESS DISTRICT. REVISIONS FOR
AUTOMOBILE SERVICE STATIONS WITH RETAIL AND A CAR WASH AS A
SPECIAL USE
Chair Sand opened the public hearing at 7:04 p.m,
Mr. Henegers stated the Commission was being requested to review the proposed
amendments to Section 5 of the Zoning Ordinance to allow a service station with retail
sales and services and a car wash to be permittcd after the issuance of a Special Use
Permit in the Gateway Business District Staff recommended approval of the Zoning
Ordinance Amendment as proposed,
Mr. Clark noted the City of Arden Hills was the applicant and their intention was to come
back for a Special Use Pennit .
Commissioner Larson assumed the configuration of the road was something that would
be changed when the intersection was done. Mr. Clark replied that would be looked at,
but Highway 96 would not be part of this and no access would be on Highway 96.
.
.
.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005
8
Chair Sand asked how this area would would once the realignment occurred. He asked if
this had been taken into account with the City. Mr. Clark replied the City had not seen a
plan that talked about Highway 96 moving to the north and the most current plan was the
extension of Round Lake Road continuing north and then going to the northeast and back
into the TCAAP property. He stated the County would try to minimize any impact to the
mobile home park because of the cost involved in that.
Chair Sand stated he remembered someone from the County showing the proposed
alignment of Highway 96 and he believed it was shown as going through the southern
edge of the mobile home park. Mr. Clark replied that was a possibility, but the impact
would be minimal.
Chair Sand stated he wanted to make sure the vision for the site was taking into account
any future development.
Commissioner Zimmerman asked if staff had seen any footprint as to how this service
station would look like and ifthere would be any variances requested, Mr. Clark replied
the City had entered into a Purchase Agreement with this property, which was separate
from this process. He believed it was too early to tell with this proposed development,
but staff had made it very clear to them that they wanted the best building there was on
this property because it was the gateway into the City. He stated he did not know if there
would be any variances requested at this time. He noted staff would be going out and
surveying the trees in an attempt to save as many trees as possible on this lot. He
indicated they had not discussed specifics on this project. He stated this would probably
be coming for a public hearing to the Commission in April.
Commissioner Zimmerman asked if staff had done any analysis to see if it would meet
the landscape requirements. Mr. Hellcgers replied he had explained all of the zoning
regulations, but there had not been a concept plan presented yet.
Mr. Clark stated this lot was slightly bigger than they usually wanted. He stated the other
issue was the lot was unusual, but they were aware of the setbacks, but he believed they
would still be looking at a POD.
Commissioner Larson asked if the potential developer had noticed that on the other side
of 35W had three vacant buildings, including a service station. Mayor Aplikowski
replied she believed because New Brighton was holding that property for a possible
Medtronic development, that this was not even a possibility for discussion that this
development could go over there. She believed the reason this developer wanted this lot
was because of visibility.
Commissioner Modesette expressed concern that the City would have another gas station.
Mr. Hellegers noted if a gas station was put in this area, they would need to meet the
gateway business district standards, which standards were higher than in other areas.
Chair Sand invited anyone for or against the variance to come forward and make
comment.
ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005
9
By Email, Bob May, 1871 Todd Drive: "Unfortunately I will be unable to attend the .
hearing tonight on project pc#05-04 but wish to make known my concerns. If a service
station/convenience store/car wash is built at the location indicated on the map, it will be
directly across highway 96 from my home in Arden Manor mobile home park. I am very
concemed about the lights and noise eminating(sic) from such a business. Is there any
discnssion to erect a sound barrier on the north side of highway 96 from I-35W to
highway 10 (or at least to the entrance into Arden Manor)? Also, would access to the
facility be directly from highway 96 or from Round Lake Blvd., which would then furmel
onto highway 96 at the traffic light? Thank you for giving me the opportunity to express
my thoughts"
Dave McCullem(?sp), 4370 North Snelling Avenue, stated he lived in the northern part of
town and he was supportive of this proposaL He stated in this stretch of Highway 35,
yon went a long stretch to get to a gas station, He indicated he supported businesses
within Arden Hills and they did not have anything tike this in the north part of the City.
He believed this proposed development would be very nice and would be an advantage to
the community.
Chair Sand closed the public hearing at 8:27 p,m.
Commissioner Zimmerman asked if the access would be off Round Lake Boulevard
versus going off of Highway 96. Mr. Hellegers replied there would probably be one
right-in, right-out on Round Lake Boulevard, with a fuller access farther down on Round .
Lake Boulevard, but there woutd be no access onto Highway 96.
Commissioner Zimmerman expressed concern about the height of the signs. Mr.
Hellegers noted anything that exceeded the current sign standards would need to approval
by the Planning Commission as well as a Special Use Permit. He stated he would like to
see a monument type of a sign and not a large pylon sign.
Chair Sand agreed staff needed to make the developer aware that the Planning
Commission wanted a quality development on this site and would be enforcing the
buildings standards in that area,
Commissioner Zimmerman moved, seconded by Commissioner Larson to approve
Planning Case No. 05-04: Arden Hills; Zoning Ordinance Amendment to Gateway
Business District, revisions for Automobile Service Stations with Retail and a Car Wash
as a Special Use including amendments I through 6.
The motion carried unanimously (6-0),
UNFINISHED AND NEW BUSINESS
A. TCAAP Preliminary Framework Plan
Mr. Clark stated staff was seeking action on the Twin Cities Army Ammunition Plant .
(TCAAP) Master Framework Plan dated January 13,2005.
He noted the TCAAP Master Framework Plan, which is substantially the same as the
Plan reviewed by the Plarming Commission on December 8, 2005, was developed
. Prepared by: NCL
Dept.: O&M
Council Mtg. Date: 2.28.05
Final Action Needed By: 2.28.05
~
~HILLS
City of Arden Hills
Request for Council Action
Agenda Item 6.g
2005 Sanitary Sewer Rehabilitation Proiect
Budgeted Amount: $200.000.00
Actual Amount: $280.000.00
Funding Source: Sanitary Sewer Enterprise Fund
Council Action Request:
Motion to approve the award of the 2005 Sanitary Sewer Rehabilitation Project to Gridor Construction,
Inc, for the total amount of $236,758,00, This will require a budget amendment of $80.000,
Staff Recommendation:
The City Engineer recommends the awarding the 2005 Sanitary Sewer Rehabilitation Project to Gridor
Construction, lnc, for the total amount of $236,758.00.
Advisory Commission Action:
Commission
Date
Action
..f'I"'nlliIl9______..
PTRC
Not Applicable.. u. ..
. _N.()ti\I>p'~<::able .,.__. .... .,j
l\I()t"'jJJJli<::ablen,_"n_,
. Supporting Documents (which are attached to this Action Form):
1:8) Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
The total construction cost for this project is $280,000.00 including construction, engineering, inspection
and expenses. This project is to be funded through the Sanitary Sewer Enterprise Fund, $200,000.00
had been budgeted for this project in the CIP.
Administrator/Staff Comments:
.
Page 1 of 1
URS
.
February 22, 2005
Agenda Item 6.G '
Ms. Michelle Wolfe
City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
RE: 2005 Sanitary Sewer Rehabilitation Project
Lift Stations #4 and #9 Reconstruction
Dear Ms. Wolfe,
Bids were received and opened for the above-referenced project on Febmary 15.2005, Bids were received from
nine (9) contractors, The tabulated bid outcome is as follows:
I
2,
3,
4.
5,
6.
7.
8-
9,
Contractor
Gridor Construction, Inc.
Penn Contracting, Inc.
Park Construction Co.
Eng. & Const. Innovations, Inc.
Jay Bros.. Inc.
Veit & Company, Inc,
Carl Bolander & Sons Co.
Three Rivers Construction
Barbarossa & Sons, Inc.
.
Bid Totals
$236,758.00
$249,304.50
$264.339.95
$279,488,00
$281,068.60
$281,602.50
$289,500.00
$298,623.64
$300,539;25
Engineer's Estimate
$240,000.00
All bids had proper bid guarantees in the amount often percent (10%) of the total bid as required by the Project
Manual. URS completed a bid tabulation to verify the total bid amounts and have attached a copy of the bid
tabulation for your information.
Gridor Construction, Inc. submitted the low bid with a total bid amount of $236,758,00. The Engineer's Estimate
reflects current market prices based on recent projects in the Twin Cities metro area. The low bid is approximately
1.4% lower than the Engineer's Estimate indicating a reasonable price for the scope of work included with the
project. In general, construction costs have increased significantly during 2004 when this project was budgeted due
to increased cost of steel, higher fuel prices and increased labor costs. Considering the large field of bidders, the
low bid appears to he very competitive in the current market.
.
Thresher Square. 700 Third Srree! South. Suile 600. Minneapolis, MN 55415. Phone: (612) 370,0700. Fax: (612) 370.1378
.URS
Ms, Michelle Wolfe
February 22, 2005
Page 2
URS and Arden Hills have experience working with the low bidder. Gridor Construction, Inc., including the
reconstruction of Lift Station #8 (Ingerson Road/Hamline Ave.) in 2002. The Engineer is confident that Gridor
Construction, Inc, is capable of successfully completing the work included with this contract
Recommendations
The City Engineer. therefore, reconunends the award of the 2005 Sanitary Sewer Rehabilitation Project to Gridor
Construction, Inc, for the total amount of $236,758,00. The project schedule outlined below is based upon award by
the City Council on February 28, 2005.
Notice to Proceed
Begin Construction
Complete Construction
March 1, 2005
April 4, 2005
June 1,2005
Please call me at (612) 373-6479 if you have any questions or need additional information.
Sincerely,
Enclosure
ce: Tom Moore/Arden Hills
Murtuza Siddiqui/Arden Hills
Nick LandwerlURS
Mark Lynch/URS
Frank TicknorlURS
File 31809733
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~HILLS
MEMORANDUM
DATE:
February 24, 2005
CLOSED SESSION
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Scott Clark, Cortununity Development Director
SUBJECT: Discuss Sale of Otd City Hall Site
Staff is seeking a closed session with the City Council regarding a recent offer letter submitted
for potential purchase of the old City Hall site. Staff will present information at the meeting and
seek additional direction. The meeting is closed pursuant to State Statute 13D,05 Subd.3c.l
(attached). Confirmation oftms action to close the meeting has been reviewed by the City
Attorney.
\\Earth\Planning\Misc Files\City Hall-PW Site\2 28 05 memo. doc
Minnesota Statutes 2004, 13D,05
Page I of3
Minnesota Statutes 2004. Table of Chapters
Iabk of contents for Chapter 13D
-
13D.05 Meetings having data classified as not public.
Subdivision 1. General principles. (a) Except as
provided in this chapter, meetings may not be closed to discuss
data that are not public data.
(b) Data that are not public data may be discussed at a
meeting subject to this chapter without liability or penalty, if
the disclosure relates to a matter within the scope of the
public body's authority and is reasonably necessary to conduct
the business or agenda item before the public body.
(c) Data discussed at an open meeting retain the data's
original classification; however, a record of the meeting,
regardless of form, shall be public.
Subd, 2,
portion of a
other law or
When meeting must be
meeting must be closed
if the following types
closed. (a) Any
if expressly required by
of data are discussed:
(1) data that would identify alleged victims or reporters
of criminal sexual conduct, domestic abuse, or maltreatment of
minors or vulnerable adults;
(2) active investigative data as defined in section ~~~,
subdivision 7, or internal affairs data relating to allegations
of law enforcement personnel misconduct collected or created by
a state agency, statewide system, or political subdivision; or
.
(3) educational data, health data, medical data, welfare
data, or mental health data that are not public data under
section 13.32, 13_.}1W5, subdivision I, 2-J,_:384, or 13,~,
subdivision 2 or 7.
(b) A public body shall close one or more meetings for
preliminary consideration of allegations or charges against an
individual subject to its authority. If the members conclude
that discipline of any nature may be warranted as a result of
those specific charges or allegations, further meetings or
hearings relating to those specific charges or allegations held
after that conclusion is reached must be open. A meeting must
also be open at the request of the individual who is the subject
of the meeting_
Subd. 3, What meetings may be closed. (a) A public
body may close a meeting to evaluate the performance of an
individual who is subject to its authority. The public body
shall identify the individual to be evaluated prior to closing a
meeting. At its next open meeting, the public body shall
summarize its conclusions regarding the evaluation. A meeting
must be open at the request of the individual who is the subject
of the meeting.
.
(b) Meetings may be closed if the closure is expressly
http://www.revisor.leg.state.mn.us/datalrevisor/statutes/2004/13D/05.html
2123/2005
MiitflCsota Statutes 2004, 13D,05
Page 2 of3
e
authorized by stat~te or permitted by the attorney-client
privilege.
(c) A public body may close a meeting:
(1) to determine the asking price for real or personal
property to be sold by the government entitYi
(2) to review confidential or nonpublic appraisal data
under section 13.44/ subdivision 3; and
(3) to develop or consider offers or counteroffers for the
purchase or sale of real or personal property.
.
Before holding a closed meeting under this paragraph, the
public body must identify on the record the particular real or
personal property that is the subject of the closed meeting.
The proceedings of a meeting closed under this paragraph must be
tape recorded at the expense of the public body. The recording
must be preserved for eight years after the date of the meeting
and made available to the public after all real or personal
property discussed at the meeting has been purchased or sold or
the governing body has abandoned the purchase or sale. The real
or personal property that is the subject of the closed meeting
must be specifically identified on the tape. A list of members
and all other persons present at the closed meeting must be made
available to the public after the closed meeting. If an action
is brought claiming that public business other than discussions
allowed under this paragraph was transacted at a closed meeting
held under this paragraph during the time when the tape is not
available to the publicI section 13D.03, subdivision 3, applies.
An agreement reached that is based on an offer considered at a
closed meeting is contingent on approval of the public body at
an open meeting. The actual purchase or sale must be approved
at an open meeting after the notice period required by statute
or the governing body's internal procedures, and the purchase
price or sale price is public data.
(d) Meetings may be closed to receive security briefings
and reports, to discuss issues related to security systems, to
discuss emergency response procedures and to discuss security
deficiencies in or recommendations regarding public services,
infrastructure and facilities, if disclosure of the information
discussed would pose a danger to public safety or compromise
security procedures or responses. Financial issues related to
security matters must be discussed and all related financial
decisions must be made at an open meeting. Before closing a
meeting under this paragraph, the public body, in describing the
subject to be discussed, must refer to the facilities, systems,
procedures I services, or infrastructures to be considered during
the closed meeting. A closed meeting must be tape recorded at
the expense of the governing body, and the recording must be
preserved for at least four years.
.
RIST, 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art S s 7;
1973 c 654 s 15; 1973 c 680 s 1,3; 1975 c 271 s 6; 1981 c 174 s
1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313
s Ij 1990 c 550 s 2,3j 1991 c 292 art 8 s 12j 1991 c 319 s 22;
1994 c 618 art 1 s 39; 1997 c 154 s 2; 1999 c 227 s 22; 2002 c
http://www.revisor.leg.state.mn.us/datalrevisor/statutes/2004/13D/05.html
2/23/2005