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Home My WebLink About04-11-05 ~ .-A~ HILLS Arden Hills City Council Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us REGULAR MEETING Monday April!!,2005 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable ci in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGEi'<'DA 2. APPROVAL OF MINUTES A. March 28,2005 City Council Work Session B. March 28, 2005 City Council Meeting C. March 21, 2005 City Council Work Session D. March 14,2005 City Council Meeting E. March 14,2005 City Council Work Session 3. CONSENT CALENDAR A. Claims and Payroll B. City Hall Summer Hours C. Authorization to Begin the Recruitment Process for Two Operations and Maintenance Department Employees D. Authorize to Prepare Plans and Specifications for the 2005 Seal Coating Project 4. PUBLIC INQUIRIES/INFORMATIONAL Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar fonnat. There will be no separate discussion of these items, wIess a Council Member so requests, in which event, the item will be removed from the geueral order of business and considered separately in its normal sequence on the agenda. Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief sununary of the specific item being addressed to the Council. To allow ade nate time for each Arden Hills City Council Agenda April II, 2005 Page 2 person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS A. 2005 PMP Red Fox/Grey Fox Assessment Hearing AI. Approve Resolution #D5-27 Accepting Property Assessments for the Red Fox/Grey Fox 2005 PMP Project 6. NEW BUSINESS A. Purchase of Two Replacement Trucks-Vehicles # 002 and #013 Tom Moore B. Purchase of Work Tools for the Operations and Maintenance Tom Moore Department C. Planning Case 05-06: City of Arden Hills, 1245 W. Highway 96; Peter Hellegers City Code of Ordinances Amendment for Therapeutic Massage. D. Planning Case 05-07: City of Arden Hills, 1245 W. Highway 96; Peter Hellegers Zoning Ordinance Amendments for 10-Foot Front Porch Exception to Front and Side-Yard Comer Setbacks in R-1 and R-2 Zoning Districts. E. Planning Case 05-08: City of Arden Hills, 1245 W. Highway 96; Sign Ordinance Amendments for Athletic Field Signage at Bethel University, Northwestern College, and Mounds View High Schoo\. Peter Hellegers 7. Unfinished Bnsiness A. TCAAP-Public Financing Policy B. TCAAP- Verbal Update Scott Clark Scott Clark CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN Work Session FoUowing the Regnlar Meeting- 1. Work Session-Infrastructure Discussion: Replacement of Lift Stations and On-Going Maintenance . ~ ~HILLS Draft CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, MARCH 28, 2005, 8:15 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Aplikowski called the meeting to order at 8:15 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem (excused). Staff Present: City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; and Recording Secretary, Kathleen Altman. . TCAAP PUBLIC FINANCING Mr. Clark presented the draft and amended Resolution and the reformatted Public Finance Policy as recommended by the City Attorney. He asked what additional questions did Council have regarding the Public Financing Plan and when would Council want to act on this item. Councilmember Grant asked with the financing tools, where was the risk. Stacie Kvilvang, Ehlers & Associates, replied with General Obligation Assessment Bonds they would be assessing 100 percent back to the property owners. Collin Barr stated the City's assessment had a first interest before a mortgage and the land would be more than the value of the special assessment being financed. Councilmember Grant asked for the cost of each option. Ms. Kvilvang, replied the TIF bonds would be at the market rate, special assessment bonds ranged anywhere between 4-5.5 percent depending on the market. Councilmember Grant noted the general obligation was less expensive than the TIF. Ms. Kvilvang replied that was correct. Council member Larson asked what the process was that the County Assessor used in assessing the land. e \\Earth \Admin \Council\M inutes\ W orksessiou \2005\3 -28-05, doc ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 28, 2005 PAGE20F5 Ms. Kvilvang noted the County Assessor would review where the final purchase price was, land e values of similar types of property, as well as what the future use was going to be. Conncilmember Larson asked if they dropped the value because of the clean-up. Ms. Kvilvang stated that was a possibility. She then stated that Ehlers would review this. Councilmember Holden asked how the present school levy would impact this. Ms. Kvilvang asked which school levies she was referring to. Councilmember Larson stated he believed right now they had one operational and one capital school levy. Couucilmember Larson stated at the public hearing there was a question about Falcon Heights. He asked if staff had found out any further information. Ms. Wolfe stated they had a TIP district established in the 1990's where the developer went bankrupt and another developer took over the development. She noted this did not create difficulties because another developer took over the agreement. She indicated the developer that had taken over the project requested the City decertify the district, which the City did not want to do and this went to Court in which the developer lost. Bruce Kunkel, Economic Development Commission Chair, requested Ms. Kvilvang get back to the Council regarding Councilmember Holden's question regarding the school levy. e Councilmember Larson asked ifthere would be a series of TIP Agreements. Mr. Barr replied that was correct and each sequential phase of development could have separate a TIF. Councilmember Grant asked if this was approved, how would CRR planned to use it. Mr. Barr replied it meant the Council was facing the reality that for a property of this scale and nature, it will require some amount ofTIF and for different cities, TIP could be an issue and that was why they wanted to bring this to the table at this time. He indicated it was important to know if Council was or was not in favor of TIP because that decision would change the development. He noted it was clearly better to get a State and/or Federal grant as opposed to a TIP note or a special assessment. Councilmember Grant asked how CRR would use this document. Mr. Barr replied having this public financing policy in place would assist them in obtaining third-party financing. Councilmember Holden asked if the County could use some of this money for improvement of County roads. Ms. Kvilvang stated there was a provision requiring notification of the County it there was going to be an impact to County roads in which the County could require the improvement of the roads be used with this money. Mr. Barr stated it was his experience that this could be negotiated in advance with the County. Mr. Clark noted this was something they would be looking at with the County. e 2 . . e ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 28, 2005 PAGE 3 OF 5 Councilmember Holden asked if there was anything else that could eat away at the TIP. Ms. Kvilvang replied she believed County Roads was the only thing that she could think of unless the State Auditors changed their figures for some reason. Mayor Aplikowski asked how the Council felt about the affordable housing requirements. She noted this could playa part in the public financing also. Couucilmember Larson noted there were creative ways to incorporate affordable housing. He stated he would support a broader mix of housing. Councilmember Grant stated he wanted to see this be a first class development and affordable housing, while it had a place, did not pull in as much TIP as other housing types. He stated if he had to take a side, he would want a high scale development. Ms. Kvilvang noted apartments being built today had affordable units in them, but you could not tell which they were and therefore, the appraiser did not differentiate this. She noted the biggest disparity was in the single-family homes, so most of the affordable housing, if any, could probably be in the higher density areas. Councilmember Larson noted other funding authorities might be more willing to assist with funding if there is affordable housing. Former Mayor Dennis Probst also noted there were life cycle developments which should also be looked at. He indicated seniors had no choice but to leave the community when they sold their singe-family homes and the kids who lived in the community could not afford to buy within the community once they were out of school. He noted the school district attendance was declining at an alarming rate because young families could not afford to live within the community and this was something they needed to take into consideration. Mayor Aplikowski noted work force housing was important to her and she recommended they have some of this type of housing. Mr. Clark asked if Council wanted to consider the policy at their April 11 th Council meeting. Councilmember Larson responded he did. Councilmember Grant responded his inclination was to say yes. He asked where they were on the timeline. Mr. Barr replied they were a little behind on the timeline, but it was important the Council was in agreement with this and it be a unanimous agreement. He noted they were under tight timeframes with the Army and GSA. Councilmember Grant stated he would like the residents to understand more about this financing, but he realized that could take a long time. He suggested they get the residents to understand this better. He noted by renaming this development from TCAAP to something else, he believed this would raise the awareness of the development with the residents. Councilmember Holden stated it was fine with her to put this on the April 11 th agenda. 3 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 28, 2005 PAGE 4 OF 5 e Mr. Barr stated he wanted to make sure they were doing this right and were achieving the goals the City wanted, as well as not exposing the City to unacceptable levels of risk. He asked if the City was committed to using up to 70 Million in TIF for this project, or was there a value judgment Councilmembers held in the back oftheir mind. Councilmember Grant stated he wanted a quality development, but he was not sure they all had the same vision as to what quality was. He indicated the water feature was an important feature for him. He stated he wanted to shoot for something high and not low. Mayor Aplikowski agreed with Councilmember Grant's comments. She also believed the water feature was important. She noted whatever they did, it needed to be done in a quality way incorporating work force housing. Ms. Wolfe noted an important point to keep in mind was Council could revise the plan if they were not comfortable with the amount of TIF financing. Councilmember Holden stated she did not have any questions. Mayor Aplikowski stated they had to stop saying this was not going to cost the current residents of Arden Hills any money ever. She noted this would not be a separate City and there would be opportunities that would benefit everybody. She indicated the development cost would not be . carried by the existing residents, but the operating cost to the City could bear some future burden to all residents in the City. Councilmember Larson stated he was comfortable not burdening the existing taxpayers with the cost of the development. However, he noted every decision Council made was not limited to the people who benefit from it and that was how this City developed. He indicated they needed to recognize that in the future there would probably be a windfall once the TIF period ended because of this project. He asked them to recognize this was a goal that was different than how the City normally operated. Mr. Kunkel stated the EDC was struggling with the aging community and there are a lot of people living on fixed incomes and they needed to be aware of those things as they moved forward. He stated it was the desire of the EDC that those taxpayers are not burdened. He indicated they needed to put their best effort forward in trying to achieve that. Councilmember Grant believed Councilmember Larson's comments were good if this TIF district was five years or less, but this was being proposed as a 26 year TIF district. Councilmember Larson stated he wanted a high quality development and if they expected this high quality, they would need to pay for that value. e 4 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 28, 2005 _ TCAAP INTERIM AGREEMENT #2 PAGE 5 OF 5 Mr. Clark presented the original Interim Agreement (Draft #10) and the Interim Agreement Amendment #1 - Extension of Term for Council's comments. He also presented the TCAAP expense tracking spreadsheets for Phase I (original Interim Agreement) and Phase II (Amendment #1). The Council asked various questions regarding the spreadsheets. Mayor Aplikowski requested any emails sent with questions/answers to the developer, consultant, or staff, be emailed to every Councilmember to keep everyone informed. Councilmember Grant noted they needed to be aware that Council could not be emailing each other. The meeting adjourned at 10:05 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator . e 5 -- . . ~ ~~ILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 28, 2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly ApJikowski called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem (excused). Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; Assistant to City Administrator, Schawn Johnson; and Recording Secretary, Kathleen Altman. Mayor Aplikowski requested a moment of silence for the victims of the Red Lake Reservation. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES None. 3. CONSENT CALENDAR a. Claims and Payroll MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). \ \EarthlAdmin \Council\Minutes\Regular\2005\03-2 8-05 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 28, 2005 2 4. PUBLIC INQVIRIES/INFORMATIONAL ~ Tom Steele, 3570 Ridgeview Road, stated he has been a resident ofthe City just shy of21 years. He indicated he spent tcn years on the volunteer finance committee. He noted he had read a message from the Mayor in which she spoke about how things were changing in the City. He stated TCAAP was coming whether the residents liked it or not. He referred to the Public Financing Policy, specifically page 5. He stated he agreed with the comments in that policy and thanked the Council for the work they have done on this. He indicated his concern was that if the City was to abdicate that TCAAP would be influenced and controlled by outsiders who had no concern for the City and the residents. However, he believed there was some inconsistency with the statements in the Public Financing Policy that there would be no effect to taxpayers. He did not believe TIP Financing would not impact the taxpayers. Mayor Aplikowski replied the City would have further information regarding this after the work session tonight and future meetings. She assured him they were going very slowly forward with this and were taking everything into consideration with respect to the financing. Steve Gericke, 1840 W. County Road E, asked what happened when schools had to be built because of TCAAP and who would pay for it. He stated they also had to plan for future police and fire protection as well. Mayor Aplikowski replied at this point they were still working on these issues and these items had not been forgotten and would be a part of the resource plan. 5. PUBLIC HEARINGS . None. 6. NEW BUSINESS A. Avprove the Appointment of John Mennenl!a as the BuiIdinl! Inspector for the City of Arden Hills Mr. Johnson stated the position of the Building Inspector became vacant when Eric Nordeen accepted the Lake Johanna Fire Marshall position on January 12, 2005. The City received 17 applications that were reviewed by City staff. After first and second round interviews, the recommended candidate is John Mennenga. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the appointment of John Mennenga as the Building Inspector for the City of Arden Hills. The motion carried unanimously (4- 0). B. Purchase Al!reement for the Old City Hall Site Mr. Clark presented the real estate purchase agreement between the City of Arden Hills and . Royal Oaks Realty, Inc. for acquisition of the old City Hall site. He indicated it was staffs understanding that the purchaser (Royal Oaks) was intending to make a planning application in e . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 28, 2005 3 April for a May Planning Commission meeting. Staff was in the process of preparing for an April neighborhood meeting. Councilmember Larson asked with respect to the indemnification was it tied to remediation procedures that took place, or was it a continuing obligation on the part of the purchaser and was it continuing in the future if the property changed hands - what would happen to the indemnification. Mr. Clark replied he believed that would be a question for the City Attorney and he was not comfortable answering this. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Purchase Agreement for the Old City Hall Site. The motion carried unanimously (4-0). 7. UNFINISHED BUSINESS A. TCAAP Framework Visiou Mr. Clark stated on March 23,2005, the City Council held a lengthy discussion on issues relating to the adoption of the TCAAP Framework vision. Part of the discussion centered on how Phase IV Planning and other components of the TCAAP process will unfold so that more specific questions can be answered. He summarized the list of issues Council created to be memorialized for future discussions, as well as other items noted that did not relate directly to the TCAAP Framework Vision. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Resolution #05-25, Approving TCAAP Framework Vision dated March 28,2005. Councilmember Holden stated she would vote for this because she believed it was possible the City could do this, but she also believed there would be a cost to the City and she believed they were going forward with this just to get TCAAP developed. Councilmember Larson stated this was one decision they were making in a long series of decisions and this one was very important because they were adopting a vision so people could look at this property and see something other than abandoned buildings and concrete pads. He believed the vision would change over time, but it had some themes that were noteworthy including: seeing the site cleaned up, seeing a north/south connection between Highway 96 and County Road I, seeing a gradation of uses from commercial to the residential, seeing a wildlife corridor retained, having a center for the community, and seeing some new parks with water features. He stated this was exciting because there was a vision for the area. He thanked the Advisory Committee in assisting with the development of this vision, he thanked John Shardlow at DSU, he thanked the City Staff in particular Michelle Wolfe and Scott Clark for all oftheir work they have done on this. He also thanked Mayor Aplikowski as well as the former Mayor Probst for all of their hard work. He thanked the late Congressman Vento for his vision as to what this was going to look like and how it was going to turn out. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 28, 2005 4 e Councilmember Grant stated this was an exciting time as they were able to get this piece of property and come up with a community based plan. He stated if they were not to have this vision, the Army would sell it off in pieces at different times to different buyers. He indicated they needed to realize that and this plan was still a work in process and it would go through changes as they went through the process. He noted this plan had parks as well as a number of other open areas, which was part of the Vento plan. He indicated it had open areas between development buildings, which were something the residents valued. He thanked everyone that was taking part both in terms of this plan and those who were continuing to take part ofthis plan, including the staff. He stated he would support the vision. Former Mayor Dennis Probst urged the Council to support this unanimously as this was a fulfillment of a 55-year dream. He stated the step they were taking tonight was a major one and in the long term it will be a good decision for the City. He stated the land that was left here was an accident of history and now there was an opportunity to make this a fabulous part ofthe City. He stated this property was going to be developed and he could think of nothing worse than the City not taking over and fulfilling the vision. Mayor Aplikowski thanked former Mayor Probst for his comments and noted if it was not for him, this vision would not be where it was. She also thanked the stafffor all their hard work. The motion carried unanimously (4-0). . CITY COUNCIL REPORTS Council member Holden - Stated the newsletter articles are due. She asked if the Newsletter Committee wanted to comment on the framework vision could they make comment. Mayor Aplikowski stated this was something they needed to decide on as committees were established. She noted the PTRC had operated in a unique way and had taken upon themselves many projects and issues and because of the very nature of the committee it had a fund and it had property which they dealt with in a different way than the other committees. She indicated if the Newsletter Committee wanted to issue a letter of support or ideas, they could do that and it would be welcomed. Council member Larson stated he believed this was one of the most important decisions the City embarked upon and it would be great if all of the committees came forward with recommendations and he believed it was appropriate for them to do that. He noted he had made a presentation at the PTRC regarding TCAAP and the PTRC wanted to make comment on this. Councilmember Grant - Stated he would not be in attendance at the Planning Commission meeting this month due to being out of town. He stated now that they have approved the vision, one of the items Council should consider is instead of referring to this area as the TCAAP, Army . Ammunition Plan, superfund site, etc, he suggested they come up with a name for this area that fit the vision. Councilmember Larson stated that was a good idea and they should look at doing this at some point in the future. e . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 28, 2005 5 Councilmember Larson - Stated the PTRC met last week and three items were discussed including the framework vision, naming of trails, and a recommendation regarding the County Road E trail. Mayor Aplikowski - Stated she was attending a concert at Northwestern College tomorrow. She noted the Arden Hills celebration was coming in June and they would be looking for volunteers for that celebration. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:07 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, April II, 2005 at 7:00 p.m. in the Arden Hills Council Chambers. . . . ~ ~~HILLS Draft Minutes: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, MARCH 21, 2005, 5:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 Call To Order Mayor Aplikowski called the meeting to order at 5:00 PM. Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden, Lois Rem Absent: None Staff present: City Administrator, Michelle Wolfe; Community Development Director, Scott Clark; Finance Director, Murtuza Siddiqui; Assistant to the City Administrator, Schawn Johnson; Operations and Maintenance Director, Tom Moore; City Engineer, Greg Brown Ramsev Center for Arts Mr. Robert Meyer (Executive Director of the Ramsey Center for Arts) gave a brief presentation to the City Council regarding the mission of the Ramsey Center for Arts. He is interested in displaying art at City Hall. City Hall would be used as a venue to display the art of local talent. Mr. Meyer asked the City Council if they had any questions or comments regarding his organization. Councilmember Larson is very supportive of this idea. His only request is that the art work not be displayed in the City Council Chambers. Councilmember Rem asked if access would be allowed on the third floor. Mr. Meyer stated that his organization is willing to work with the City and will adhere to any guidelines that the City sets for displaying art a1 City Hall. The lower level of City Hall will also work very well for displaying art work. Councilmember Holden asked when the art shows would occur and who would provide the security? Mr. Meyer said that all of the painters are insured and that the art show would occur during normal business hours. Councilmember Grant asked how long of a lease agreement the RCF A would like to use the City Hall facility. ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 2 . Mr. Meyer noted that the lease agreement can be for any duration of time that the City Council believes is appropriate. Councilmember Grant asked how are the pictures hung. Mr. Robert Meyer said that there is minimal damage to the walls. The pictures are hung using fishing lines, chains, and hooks. Once the hooks are set on the walls, they can be readjusted at anytime. Mayor Aplikowski asked Mr. Meyer if other locations in Arden Hills are participating in this program. Mr. Meyer stated that there are no other sites at this time. Councilmember Grant asked if the RCFA has approached the Ramsey County Public Works facility if they would be interested in displaying art. Mr. Meyer believes that the Ramsey County Public Works Facility would be a good location, but they would like to utilize City Hall. Mayor Aplikowski asked what are the requirements for hosting this event? . Mr. Meyer said that the City would be asked to provide space, accessible doors, and advertisement on the City's web site. Councilmember Rem stated that Bethel University and/or Vines and Branches may also be interested in using wall space at City Hall. She asked if other art agencies would be allowed to use the space at City Hall. Mr. Meyer stated that the City would have to address that issue. The City could allow single or multiple agencies to use the City Hall facility for art displays. Mayor Applikowski asked if the pictures will have a price listed on them? Mr. Robert Meyer said that a catalog, with the listed price, would be available at the art show. The artist and potential buyer would have to work out an agreement to purchase the piece of art. Mayor Aplikowski asked if the City Council would be interested in displaying art at City Hall? Councilmember Grant requested that access not be allowed to the upstairs portion of City Hall. Mr. Meyer stated that the RCFA is willing to follow the wishes of the City Council. . Mayor Aplikowski asked if outdoor art would also be displayed at City Hall? 2 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 3 Mr. Meyer said that outdoor art could be included in this project. Councilmember Rem requested to review the agreements between the RCF A and other local government agencies. Members of the City Council will take this request under advisement and discuss the proposal at a later date. 2005 Red Fox/Grev Fox PMP Proiect The City Engineer provided the City Council with a brief overview of the 2005 (Red Fox/Grey Fox) PMP project: · Reconstruction of Dunlap Street; . Overlay of North woods Drive; · Overlay of Grey Fox Road (full width mill, 2.5" overlay full width); · Overlay of Red Fox Road (full width mill, 2.5" overlay full width). Mr. Brown requested direction from the City Council regarding the consolidation of the TH51 service road. The following options were presented to the City Council for review: · Option I-removal of frontage road, cul-de-sac on Red Fox Road, realign Grey Fox Road for new TH 51 access, construct ponding area in old roadway space; · Option 2-reconstruct frontage road generally in same aligrnnent, widen to 32 feet (no ponding area with this option). · Other options included in the feasibility report showed a one way frontage road and access to Red Fox Road. This has been dropped from further consideration due to discussions with area property owners, MnDOT staff, and safety concerns. A number of safety issues were raised pertaining to the redesign of the Grey Fox Road regarding the rail road crossing, slow trains, and limited emergency vehicle access for this area. Members of the City Council agreed that option number 1 was the most feasible for the City to pursue. Councilmember Grant said that the East Side Beverage Company parks larger trucks on the street. It makes it very difficult for on-coming motorists to see on-coming traffic. Mayor Applikowski suggested that the City create a plan to alleviate the parking problem along Grey Fox Road. City Engineer Brown noted that the owners of the Smith Building have raised concerns regarding the minimized access and sightlines due to the number of vehicles parked along the Grey Fox Road. Councilmember Larson asked if East Side Beverage has enough existing space to add future parking spots. 3 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 4 . Mr. Dale Beckman (East Side Beverage) said that his company is willing to work with the City to add more parking spots at their location. Due to the increased size of the company, parking spots will have to be added in the future to avoid on street parking by their employees. Mayor Applikowski asked what would happen if East Side Beverage does not obtain enough parking spots? City Engineer Greg Brown said that traffic volume will increase on Grey Fox Road. The roadway could be widened by 4 to 6 feet to allow for on street parking. The project cost would be assessed back to East Side Beverage. In Mr. Brown's opinion, the City should avoid on-street parking for this location. It is a much cleaner operation if on-street parking is not allowed. City Engineer Greg Brown reported that a survey was sent out to the business owners in the Red Fox/Grey Fox area regarding the need for sidewalks. A majority of the business owners believed that sidewalks were not necessary in this area. The Health Partners medical clinic was the only company that expressed an interest in having sidewalks included in this project. City Council agreed to not include sidewalks in this project. City Engineer Greg Brown provided a brief overview to the City Council of the unit assessment . ratc policy. City staff has defined a unit in the Red Fox/Grey Fox neighborhood as one acre. For example, a 6.7 acre lot would be assessed based upon 7 one-acre units. Properties on comers with reconstruction and overlay have their units split by 50% for each frontage. The proposed assessment rates are: · Dunlap Reconstruction- $13,218/Unit · Overlay (TH 1) - $4,194/Unit A total of $674,122 would be assessed to the property owners under Option 1. City Engineer Brown noted that the project could be funded by using assessment dollars, city street funds, city general funds, state aid dollars, and enterprise funds. The CIP and feasibility report include the different funding options available for this project. City Council will review these funding options at a future meeting. Gatewav Sil!ns-Update Operations and Maintenance Director Tom Moore reported that the Gateway Sign Task Force Committee met on February 11th to discuss and review different gateway sign options for the City. The task force reviewed different locations, sizes, styles, composition, lighting, and landscaping options for potential gateway signs. The task force recommended that a gateway sign be installed on County Road D and Cleveland Avenue. The PTRC and Planning Commission will review the Gateway Sign issue at thcir next meeting. Councilmember Holden asked which sign the committee recommended. . 4 e . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 5 Operations and Maintenance Director Moore stated that option #4 is the preferred sign option. Option #4 is not constructed with Kasota Stone. Councilmember Larson recommends that Kasota Stone be used since the City has already paid for the materials. City Administrator Michelle Wolfe stated that the City budgeted $30,000 for two signs. The budget was based on the idea of purchasing two signs using Kasota Stone. CounciImember Larson recommended that option #4 be price quoted with Kasota Stone. Mayor Aplikowski asked how many gateway signs are scheduled to be added in the future? Operations and Maintenance Director Moore stated that five signs are scheduled for the following locations: I. Cleveland Avenue and County Road D 2. Highway 96 and Holiday Gas Station 3. Edgewater Neighborhood 4. County Road E2 5. Lake Johanna-New Brighton Road (Triangle) Councilmember Holden asked if the signs would be the same dimensions. Mr. Moore stated that the dimensions will vary based upon the location and size of the street comer. Mayor Aplikowski recommended that the Kasota Stone option be explored further and that cost estimates be brought to the City Council for further review. Closed Meetinl!-Rel!ardinl! TCAAP Property Sale City Council was in closed session from 6:30 PM to 7:15 PM TCAAP Framework Vision Councilmember Rem left the meeting at 8:00 PM. Community Development Director Scott Clark provided a brief presentation and overview of the Phase IV portion of the TCAAP process. A number of questions and concerns have been raised by the City Council and residents regarding the costs associated with this project and the need for public financing at an acceptable level. The second concern that needs to be addressed pertains to how the TCAAP process will occur in the future. The TCAAP Framework Vision is the first of many key steps that must be accomplished before the project can proceed forward. The purpose of this vision is to create a foundation or starting point fOT this project. 5 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 6 . The next step after adoption of the TCAAP Framework Vision and Public Financing Policies would be to enter into a new interim agreement with CRR, Inc. The purpose of the agreement would be to bridge the gap between the present interim agreement and the adoption of a Master Development Agreement. A critical element of a new interim agreement is the ability of the City to fund additional steps that are necessary for this project to move forward. The City needs additional revenue to pay for legal fees, creation of a local resource plan, and negotiations of a Master Development Agreement, and other costs associated with the Phase IV portion of this proj ect. Mr. Clark stated that City Attorney Jerry Filla has reviewed the public financing policy. In his legal opinion, the public financing policy is not legally binding for the City. Changes can be made to this policy at any time. There was some discussion regarding two 60,000 square foot retail sites in the framework vision. Mr. Clark stated that the retail development sites are a place holder for future developments and can be changed by the City Council at anytime. A question was asked about financing options other than TIP, such as tax abatement. The concern that was raiscd was whether or not Ramsey COlmty would agree to financial abatement of the TCAAP site. Ramsey County has not participated in this process in the past and is not sure if they would be interested in this option. . Mr. Clark mentioned that negotiation meetings are scheduled for April 14th and 15th. An informational meeting is being proposed for April 13th (7:00 to 9:00 PM) at City Hall. Michael Comedeca (City's TCAAP Environmental Attorney) will be on hand to address any questions or concerns that the City Councilor residents may have regarding insurance, indemnification, and environmental concerns regarding the TCAAP site. Meeting information will be posted on the City's web site, local cable access Channel 16, newspaper press releases, and the TCAAP list serve group. Community Development Director Clark asked the City Council if they had any additional questions or concerns regarding the TCAAP Framework Vision. Councilmember Holden stated that she is comfortable with the framework vision, but she is still concerned about the public financing policy. She asked what is the City's definition of a big box development. Community Development Director Clark said that the current vision calls for two 60,000 square foot retail sites. The existing vision does not call for a lot of retail development at this time. The City can divide the 60,000 square foot development anyway that it sees fit. Mayor Aplikowski said that in her opinion big box developments are large building-construction stores that have outdoor storage areas. . Councilmember Grant believes that Cub Foods could be considered a big box development. 6 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 7 City Administrator Wolfe said that the City could restrict certain retail uses for this area. Mayor Aplikowski said that Arden Hills does not want to compete with Roseville or New Brighton for larger retail development projects. Councilmember Rem said that developmental guidelines need to be addressed before we can make these types of decisions. City Administrator Wolfe said that she has typically heard big box store developments characterized as projects over 100,000 square feet. If this is a significant concern of the City Council, it could be addressed in the resolution. Councilmember Larson believes that it would be a waste of the City Council's time to minimize building sizes at this time. We don't know the make-up or the marketability of the TCAAP area at this time. The TCAAP plan will continue to change and evolve over time. We cannot predict what the final project will look like at this time. Councilmember Grant suggested that the City Council state their preferences for usage of the two 60,000 square foot sites. For example, the City Council could say that they prefer four 30,000 square foot commercial buildings. Community Development Director Clark said that the design guidelines will be discussed in Phase IV ofthis project. Councilmember Holden asked if the PlalUling Commission would be reviewing this information and making a final recommendation to the City Council. Mr. Clark said that he envisioned a joint meeting between the City Council and Planning Commission as a starting point to address some ofthese concerns and get everybody on the same page. Councilmember Larson said that he reserves the right to change his mind during this process. He is not sure if a 60,000 square foot store will be necessary or not. Community Development Director Clark suggested to the City Council that clarifying language could be inserted into the resolution. Councilmember Grant noted that approximately 1,100 condos are planned for the TCAAP site. Is this the direction that Council wants to proceed with? Councilmember Holden asked if this is the framework vision that the City wants to pursue. Councilmember Grant asked if showroom space is needed in this framework vision. 7 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 8 . Councilmember Holden said that the City should consider eliminating or moving the show room space represented on the plan in the southeast corner. Mayor Applikowski asked if these issues would be addressed in Phase IV of the project. Community Development Director Clark said that the City needs to cost out this project, before we should make any changes. Changes to this plan can be done over time. His concern is that some areas of the TCAAP project are more polluted and may not be the best fit for a particular type of development. City Administrator Wolfe said that certain areas may need more clean-up and may be more conducive for a commercial or light industrial development. Councilmember Larson compared the TCAAP project to building a new home. The home owner sits down with the developer and reviews the plans. If the project costs are too high, modifications to the plans are needed to make the project more affordable. Councilmember Holden asked what the deadline is for Phase IV. Community Development Director Clark said that Phase IV would have to start in June or July. Councilmember Larson said that the original plan is going to change over time and we have to adjust. . Mayor Aplikowski reiterated that the proposed project costs are only an estimate. The project costs are going to change over time. It is only a beginning step. Councilmember Grant said that two advisory groups created the vision and financing plan. In his opinion, the two documents do not always mesh. There appears to be a different cost structure for each phase of the project. Mayor Aplikowski said that the vision and financing policy are needed to create a big picture of the project. In order to create a cost estimate for the Phase IV portion of this project, it is necessary to go through these two steps. Councilmember Larson said that the value of the TCAAP Vision is that the required amenities are being addressed (roads, utilities, residential, commercial, etc). Specific locations and details are not as important at this time. Councilmember Grant is satisfied with the general plan, but he would like to have revisions or changes placed on the table. Mr. Clark asked Councilmember Grant if he would like to have the number of condos reduced . on the plan? The final plan will be based upon local needs and the market. 8 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 9 Councilmember Grant stated that office and retail space are valued much higher than condos. Councilmember Holden asked why Building #101 is being left on the plans. Community Development Director Clark said that Building #101 is a place holder. Some cities like to use an existing building on the site as an historical marker. This item can be removed from the plans. City Administrator Wolfe said that the Resolution could state Building #101 and the athletic fields will be addressed by the City Council at a later date. Mr. Jeff Knutson (Rehbein Attorney) suggested that the City create a list of their concerns regarding the vision. The contractor would be flexible in addressing these concerns. Also, the City would be able to create a record of the items and the issues that need to be addressed in Phase 4. We are beginning to move away from the Vento Plan and beginning to create a new version of the plan, and it is important that both sides continue to work together and have similar goals in the end. CouncilmemberHolden asked when the City Council will address Phase IV. Community Development Director Clark suggested that a group meeting with the Planning Commission and City Council be scheduled to set the ground rules for Phase IV. Mayor Applikowski asked when the development team will come back with financial projections. Mr. Clark said that a market and cost analysis study would have to be completed before the financial projections can be completed. City Administrator Wolfe stated that the joint City Council and Planning Commission meeting would discuss project density and projected costs. Councilmember Holden asked when does the City need to decide which projects it will or will not pay for. Community Development Director Clark said the contractor will review the plans and come back to the City with an estimated project cost. The City Council would have the opportunity to review or change the plans as they see fit. Councilmember Holden said that she is still concerned about the City's legal liability if Building #101 remains in the plans. Community Development Director Clark said that an indemnification letter would protect the City's interests on lands that are designated for public usages. 9 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 10 . City Administra10r Wolfe said that if the City Council does not want to keep Building #101, then the building could be removed from the plans now or in the future. Councilmember Larson stated that the intention of utilizing Building #101 was to keep a piece of history. This location does have some historical value for the City and is a memorial to those that participated in the war effort during World War II. Mayor Applikowski asked the City Council if they would like to have Building #101 removed. It was agreed upon by the City Council that Building #101 would be removed from the framework vision. Councilmember Grant asked who would be funding the transportation hub? Councilmember Larson said that he agrees with the transportation hub concept and believes that it is good for the community, whether this site is utilized for buses, light rail, or other future usages. Community Development Director Clark said that it may be important for the City to have a transit hub location identified on the plan in order to apply for future grants. After a lengthy discussion, changes that were recommended by the City Council were incorporated into the TCAAP Vision Resolution. . Councilmember Holden asked which phase the transportation hub would be included in and why is the transportation hub on ten acres ofland. Community Development Director Clark stated that the transportation hub could be many years away. It will likely be in a later phase. City Administrator Wolfe noted that one of the intentions for the transit hub would be to incorporate future light rail or commuter lines. Mayor Aplikowski asked the City Council if they would agree to the framework vision. Councilmember Holden requested that a flow chart be created to document future steps for this project. Councilmember Grant said that a flow chart is not necessary for him, but he would like to review a copy of the flow chart. He would like to see a description of the proposed Phase IV projects. Councilmember Holden asked what is the role of the Planning Commission? . 10 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 11 Mr. Clark said that the Planning Commission role will be reviewing planning guidelines, land- use issues, land density, and product types. City Council is responsible for creating the design guidelines. Councilmember Holden asked how does the Planning Commission understand the cost of this project? Mr. Clark said that the preliminary cost of the project will determine how flexible the Plarming Commission can be with the project design guidelines. Councilmember Larson noted that the City Council cannot answer all of these questions tonight. The City Council has to make decisions all the time with minimal information. This is a messy process and there are no bright lines. Councilmember Holden said that she wants to know what the process is. Councilmember Larson said that the process is very broad based. The location of the fire station or water tower cannot be answered tonight. We have talked for three hours and have not talked about anything of real substance. Councilmember Holden recommended that guiding principals be addressed by the City Council. Councilmember Larson asked if the City Council would agree to support the framework vision and financing policy. Members of the City Council appeared to be in agreement regarding the TCAAP Vision, but not the financing plan. Councilmember Grant stated that our questions need to be addressed. This is the most important project in the history of Arden Hills. Council Members should be allowed to ask questions. Councilmember Holden asked if the water tower would be a part of the TCAAP business terms. Mr. Clark said that the proposed water tower would be discussed under business terms. It was suggested that the TCAAP Framework Vision be brought forth to the City Council at the March 28th meeting. TCAAP Public Finauciul! Community Development Director Scott Clark stated that the intent of the public financing policy is to reach a good faith agreement with the developers. Mr. Clark asked the City Council when they would like to discuss this item at a City Council meeting. II ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 12 . Councilmember Holden asked if it is the intention of the City Council to have a public financing policy. Why can't the City Council pass a resolution supporting public financing of the TCAAP project? She suggested that the public financing policy be a supporting document and not a City policy. Community Development Director Clark said that the intent of the policy is to commit the City to this project and to the need for public financing. Mr. Knutson stated that all of these safe guards are being instituted to protect the different parties. This policy ensures that all parties are committed to negotiate in good faith and lets the developer know the expectations of this project. Mayor Aplikowski said that City Council and City staff needs to be on the same page. What is the next step? After the discussion, it was agreed that the City Council and City staff members will continue to review this document at the March 28th Work Session. TCAAP Interim Al!reement #2-Discnssion This item was postponed until the March 28th Work Session meeting. . Cable TV/Commission Update City Administrator Michelle Wolfe noted that Craig Wilson (City of Arden Hills Cable Commission Member) would like to meet with the City Council at a future meeting to address any of their questions or concerns. Ms. Wolfe also mentioned that the City has access to technology that could web cast City Council and Planning Commission meetings over the internet. The cost to the City is $163.00 per month and could be paid for using the Cable Fund. City Administrator Wolfe asked the City Council if they would be interested in web casting meetings and have Craig Wilson attend a future City Council meeting. Members ofthe City Council agreed that the City should pursue the idea of web casting meetings and have Craig Wilson provide the City with a Cable Commission update at a future meeting. Mayor Aplikowski requested that a schedule of the Cable Commission meetings be posted on the City's web site. Councilmember Grant stated that meeting web casts would be a good way to archive future meetings. Council Reports Brenda Holden · No council reports were given at this meeting. . 12 . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 21, 2005 I3 Lois Rem . Not present David Grant · No council reports were given at this meeting. Gregg Larson · No council reports were given at this meeting. Beverly Aplikowski · No council reports were given at this meeting. The meeting adjourned at 11 :30 PM Respectfully submitted by SchaWll P. Johnson Beverly Aplikowski, MAYOR . Michelle A. Wolfe, CITY ADMINISTRATOR . 13 . . . o' ~ ~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, MARCH 14, 2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Rem (excused). Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; City Engineer, Greg Brown; Assistant to the City Administrator, Schawn Johnson; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. February 28,2005 City Council Meeting B. February 22,2005 City Council Work Session Councilmember Holden requested the following changes: None. Councilmember Grant requested the following changes: None. Couucilmembcr Larson requested the following changes: None. Mayor Aplikowski requested the following changes: February 28, 2005 City Council Meeting Minutes, Page 5, second paragraph should read: Mayor Aplikowski noted they needed this step to go into the next step and the Planning Commission had approved the Framework Vision 5 to 1. February 22, 2005 Council Work Session, Page 4, third paragraph from the bottom should \lEarthlAdmin \Council\Minutes IRegular\2005\03- 1 4-05 .doc '. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 14,2005 2 . read: Councilmembers Grant and Holden indicated that at this time they desired to see the task force continue to explore option". Ms. Wolfe requested the following changes: None. MOTION: Councihnember Larson moved and Councilmember Grant seconded a motion to approve the February 28, 2005 City Council Meeting Minutes as amended, the February 22, 2005 Council Work Session Minutes as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll b. 2004 Perry Park Shelter Improvements - Payment #3 to MC Builders MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INOUlRIES/INFORMATIONAL . None. S. PUBLIC HEARINGS None. 6. NEW BUSINESS None. 7. UNFINISHED BUSINESS A. TCAAP Update Mr. Clark updated the Council on the status ofthe meeting with the regulators on March 3, 2005 and on the GSN Army meetings. CITY COUNCIL REPORTS Ms. Wolfe - None. . Councilmember Holden - Stated the newsletter was going out in the next week or so. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MARCH 14,2005 3 Councilmember Grant - Updated the Council on the Assessment Policy Task Force meeting last Wednesday. He noted the Assessment Policy task force was meeting the second Wednesday next month. He updated the Council on the Planning Commission meeting decisions. Councilmember Larson - Asked what was happening with the Presbyterian homes property. Mr. Clark stated he had not heard anything from them for at least three months. Mayor Aplikowski - None. Mayor Aplikowski adjourned the Regular City Council Meeting at 7:23 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, March 28, 2005 at 7:00 p.m. in the Arden Hills Council Chambers. . . . ~ ~HILLS Draft CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, MARCH 14, 2005, 7:29 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Aplikowski called the meeting to order at 7:29 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem (excused). Staff Present: City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; Assistant to the City Administrator Schawn Johnson; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. DISCUSSION REGARDING THE PROPOSED LEXINGTON AVENUE STREET LIGHTS Ms. Wolfe stated several months ago, during discussions regarding the Lexington Avenue project, the Mayor and staff noted that the City of Shoreview had approached the City of Arden Hills regarding the possibility of installing streetlights along Lexington A venue as part of the 2005 reconstruction project. The Council indicated a willingness to discuss this as an option. Councilmember Larson stated he personally did not think the City had made it a habit of putting street lights on the streets and he believed in this case he was not sure, other than the fact that Shoreview wanted to do it, they wanted to get involved in this and set precedence. Also, he stated the design of the street lights, in his opinion, was out of character for this area. He indicated he was not in favor of it because the last time they discussed the MN State Aid Funds, there was a question if the fund was appropriately funded for future projects. Councilmember Grant stated he had a different opinion. He noted Lexington Avenue was a major thoroughfare. He stated he was not opposed to installing street lights on Lexington Avenue as this was adjoining a neighboring City and he did not believe this would set precedence. However, he concurred with Councilmember Larson that he believed the light fixture fit more of a historical district and he preferred something more modern. He stated he was in favor of the street lights. ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14,2005 2 . Council member Holden agreed the street light fixtures did not fit this area. She asked if the street lights would stop at Victoria and if so, she believed it would not look good. Mayor Aplikowski requested they not do what New Brighton did on 5th Avenue by having too many poles too close together. She stated she liked the light fixture design. She asked if this was the only design they looked at. Ms. Wolfe stated they had also looked at the hat box design light fixture. She believed that they would be a cheaper design, but she did not have those figures. Councilmember Holden asked how long of a strip down Lexington Avenue was being proposed. Mr. Brown replied it would cover 100 feet, but wire could be run to 694 if they wanted. Councilmember Larson stated cutting the lights off at Victoria did not make sense. He indicated if they extended it up to 694 then why shouldn't it be extend it down to County Road E. He stated if they were going to start putting street lights in, they needed to make a systematic decision about this. Mayor Aplikowski noted the policy now was that if a resident wanted a street light, they had to pay for it themselves. Councilmember Holden asked what the annual cost would be for electricity. Mr. Brown replied he believed it would be around $500.00 annually. . Ms. Wolfe noted they were discussing this because Shoreview was inquiring about this. She stated ifthey had any interest in street lights, this was the time to do it for Lexington Avenue and there might be a possibility of extending this down the road in the future, but with the road being under construction, now would be the time to do this section. She stated staff could look at the entire City to see ifthere were other locations where it might make sense to add street lights also. Mayor Aplikowski asked what Lexington Avenue would look like if there were lights on one side ofthe street (the Shoreview side). She noted there would be no light on the sidewalk ifthey did not do this. Mayor Aplikowski asked if they should stick with the current light policy, or change the policy. Personally, she believed they should start making the change. She noted the City was entering a whole new era and people were more safety conscious. Councilmember Grant noted once TCAAP developed, he could not imagine they would not be putting lights on Highway 96. Councilmember Holden stated she agreed with Councilmember Larson and she was not ready to put lights in. . 2 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14, 2005 3 Councilmember Larson noted the only reason they were discussing this now was because Shoreview wanted lights. He believed they needed to be more deliberate about how they were going to do street lights, if that was what the decision was going to be. He stated there were operating and capital costs involved and they needed a discussion as to where they wanted to do this and how. He noted they needed to look at designs also to come up with an Arden Hills look. Mayor Aplikowski stated there were three selections of street lights now and if the residents wanted a street light, they paid for it themselves. Councilmember Grant noted this policy worked for a neighborhood, but Lexington Avenue was a County Road so who would step up and pay for the street lights. Councilmember Larson stated if the Council believed they should look at this lighting project, they should review the existing policy. Councilmember Grant suggested getting a task force together to look at this. Councilmember Holden noted if they had a task force, it would be important to have a resident living on Lexington Avenue on the task force. Mayor Aplikowski asked if they wanted to put street lights on Lexington Avenue. Councilmember Holden stated she wanted more time to think about this. Councilmember Grant noted in general, he believed the citizens liked it dark, but Lexington A venue was not a neighborhood street. Mayor Aplikowski asked if they did not put lights on Lexington Avenue, were they prepared to answer the questions as to why Arden Hills did not do it when Shoreview had. She indicated if they were going to do this, they needed to do all of it at once. Councilmember Holden staled she was not in favor of doing this because they were not doing the entire length of Lexington Avenue. Ms. Wolfe noted ifthey might ever want to see street lights on Lexington Avenue, this would be a good time to discuss it so that Arden Hills could participate in the selection of fixtures. Mr. Siddiqui asked would the cheaper hat box lights affect the Council's decision. Councilmember Larson noted the lights being proposed were more decorative lights, ra1her than lights to light the road. Mayor Aplikowski stated it appeared they needed more time to think about this. Couocilmember Holden stated if they did this, they should do the entire length. Couocilmember Holden asked if what would happen ifthis did not qualify for MSA funding. 3 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14,2005 4 . Ms. Wolfe stated they would need to look at another fund and evaluate its use. Mayor Aplikowski stated what they needed to decide on was if they wanted street lights or not. Councilmember Larson noted right now there were two people who were for it and two who were not for it and so they did not have the support to move forward with this, but he was not opposed to looking at the street light policy. Ms. Wolfe asked if there was consensus to have staff look at the existing policy and compile information, such as financing, and come back to the Council for a future meeting. Councilmember Larson replied this was a good suggestion. Mayor Aplikowski stated whether they went forward or not, the Council did not like the light fixture they were proposing and it was a maybe or maybe not with adding lights on Lexington Avenue. Mayor Aplikowski asked if the Council was or was not interested in even looking at street lights. Councilmcmber Larson stated he did not know how to answer this question because he did not have any costs or options. Mayor Aplikowski stated if they wanted to do this, then staff could get the information, but if the Council did not want lights, then she did not want to waste staffs time researching this. . Councilmember Larson stated he was comfortable with leaving the policy as it was. Councilmember Grant asked if they even knew what the policy said. Mayor Aplikowski requested stafflocate the policy to see what it said. SUB-GROUND INFRASTRUCTURE SYSTEM FOR THE CITY Mr. Brown stated at the February 28, 2005 Council Meeting, the Council requested that staff provide detailed information regarding the City's underground infrastructure and the processes used to determine which facilities are included in the ClF. They have completed the annual update of City watermain, sanitary sewer and storm sewer system maps including annotations of pipe materials and initial construction year (for sanitary and watermain) as requested by Council. He gave a general overview of the current system condition, potential problem areas and rehabilitation techniques and strategies for sanitary sewer and watermain. Councilmember Holden asked what areas had been televised. Mr. Brown replied all areas had been televised except the area around Hamline and 694. He noted that Arden Manor was not the City's responsibility, but they had televised the trunk. He noted televising would need to be an ongomg process. . 4 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14,2005 5 Mr. Moore noted staff kept videos with voice over for each area televised that could be reviewed at any time. He stated by the end of this summer the entire City will have been televised. Mr. Brown stated he felt comfortable with their knowledge of the sanitary sewer system. Mayor Aplikowski asked if they had experienced any savings when they did the sump pumps. Mr. Brown replied he could not say precisely, but he believed there was some savings. Mr. Moore noted staff was very diligent in maintaining the lines in certain problem areas in the City and there was a cost savings by doing this. Councilmember Grant asked on a scale of 1 to 10 with ten being the highest, where did the City rate. Mr. Brown replied in general, there had been a few areas he would rate one and two with Edgewater being a one. As a general grade on the pipe, looking at the structures, probably 7s and 8s. He noted he was not as certain with the water line because that was buried and was less accessible. He stated he would be more concerned with the southern part of the City because of the materials used. He noted with watermain, corrosion was an issue and one way to combat that was to use plastic, which was not available until a few years ago. He indicated he could not assign a grade to the water system. Mr. Moore noted claims tended to be in sanitary sewer and the Minnesota League of Cities had policies regarding televising the sanitary sewer lines. He stated after this summer, there would not be a single line in the City that had not been televised. Mayor Aplikowski asked what the City should tell the residents who had breaks in their line as to how they could maintain the line. Mr. Moore replied they needed to be informed to have good insurance. He noted a lot of tree roots get inside of homeowners lines and recommended a routine jetting and having roots cut out. Mayor Aplikowski suggested an article regarding how residents should maintain their lines be placed in a City newsletter at some point in the future. Councilmember Larson stated one of the purposes of this discussion was to decide if the Capital Improvement Plan had the right set of priorities with the sewer and water system. He indicated the next step should be looking at the Capital Improvements Plan again and determining whether or not they had the appropriate items listed as to what needed to be done in the next five years. Councilmember Holden stated she would also like to see what the proposed costs would be. Councilmcmbcr Grant asked if staff had looked at doing three lift stations instead of two lift stations for a cost savings. Mr. Brown replied they had not, but this was a possibility. 5 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14,2005 6 . Councilmember Grant suggested waiting a year and then replacing three lift stations at once. Ms. Wolfe asked what Council wanted staff to do at this point. Councilmember Larson stated he would like to look at the Capital Improvement Plan. Mayor Aplikowski stated ifby doing three lift stations in one year and not doing something that needed to be done, she would like to not jam everything together. Mr. Brown noted a lift station could cause the most problems if it went down and that was why they were in the schedule now. He noted the new stations were also more efficient and less maintenance intensive. Mayor Aplikowski suggested they obtain the price of getting three lift stations instead of two lift stations. Mr. Brown stated the real issue was if a pump seized up and the pump was no longer made and therefore parts were not available. Mr. Moore noted if an older pump went down, they could not find the parts and therefore, they had to rig up parts. Ms. Wolfe asked if they wanted to continue this discussion and also look at the lift stations at the same time. She asked if they wanted this presented to them at a work session. Councilmember Larson stated he would like a recommendation come back on the lift stations and then have a recommendation on the Capital Improvement Plan at a work session. . Couucilmember Grant stated he would be in agreement to having another work session. Mr. Siddiqui stated there was the opportunity to be more aggressive in putting in more lift stations because of the reserves in the fund balance; assuming that everything else came in at or below projection. Councilmember Larson stated they had a good staff and they should look to their recommendations at the Council meeting. He stated he wanted the lift stations to come to them as recommendations at a Council meeting. He noted unless they had a good reason to not go with the recommendation, they should go with staffs recommendation. Councilmember Holden stated she would like to see additional figures with respect to the fund balances. Council member Grant stated if staff came back to Council with options that would be sufficient. Councilmember Larson stated he wanted staff to make a recommendation and not give Council options without recommendations. Mayor Aplikowski stated she did not want to table this again for further discussion and she wantcd them to either approve or deny the recommendation at the Council meeting. She noted they always had the option of calling a staff member with questions. . 6 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14,2005 7 Mr. Siddiqui stated Council would need to be comfortable dipping below the fund balance the Council had established of $500,000. Ms. Wolfe noted the dipping below the fund balance would be looked at as a temporary measure with the plan to get the fund balance back up after a certain period of time. Councilmember Grant stated he did not want the fund balance to go below $500,000. Councilmember Larson stated he wanted staff to make a recommendation as to whether Council should go below $500,000 in the fund. He stated he could not make that determination tonight because he did not have enough information. Councilmember Grant stated they had established a policy that the Council would not go below $500,000 in that fund balance. Mr. Siddiqui stated it was an informal, unwritten policy that was used as one of the basis for determining the utility rates and that the Council had not adopted a formal fund balance policy. Mr. Moore noted the fund balance would be under $500,000 after five years. Mayor Aplikowski asked if staff had enough information to come back to Council with a recommendation. Ms. Wolfe replied staff had enough information to develop options, but she did not know if staff had enough for a recommendation. Mayor Aplikowski asked if they discussed this again at the next work session, would there be enough time to obtain bids. Mr. Brown replied timing was an issue if they were going to accept the bids already prepared, but if they were looking at late 2005 or 2006, there would be sufficient time to rebid the project. Councilmember Larson asked if they were closing any options they had for this year if they let the bids lapse. Ms. Wolfe stated there was a chance they could make timing work, but staff needed to discuss this tomorrow and determine if this would work. DISCUSSION REGARDING WORK SESSION MEETING PROCEDURES AND HISTORICAL PROCEDURES Ms. Wolfe stated during the 2004 and 2005 City Council retreats, the topic of Meeting Procedures was discussed. Various aspects of meeting procedures have also been brought up during the past year or so. In addition, the topic of Historical Procedures was brought up at the 2005 retreat. Councilmember Holden stated it was tough getting to a work session meeting by 4:45 p.m. and she would prefer to have the meetings start at 5 :00 p.m. Councilmember Grant stated 5:00 p.m. was good for him. Councilmember Larson agreed. 7 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14,2005 8 . Councilmember Larson stated it needed to be understood that all Council meetings started promptly at 7:00 p.m. as long as there was a quorum present. Councilmember Grant stated the Planning Commission meetings should also start at 7:00 p.m. because they were televised. Councilmember Holden stated if there was a meeting before the Council meeting, they needed to be conscious of ending the pre-meeting early in order to have a small break in between the meetings. Councilmember Larson stated he wanted all meetings to end at 10:00 p.m. and not have a motion to extend the meeting. He noted people at public hearing would need to limit their remarks to five or ten minutes. He indicated it was the Council's responsibility to limit the remarks made. Mayor Aplikowski stated as long as she was Mayor, she would not limit resident comments. She recommended they have a future discussion regarding the rules and procedures for public participation in Council meetings and work sessions. Ms. Wolfe stated staff needed direction as to how much notice to give to the residents and the procedures they should follow. . Mayor Aplikowski stated they would need to have another discussion on this. She noted the standing rules they were discussing was for this Council only and when the next Council carne in they could change the rules. Councilmember Holden suggested the City be more consistent with putting the agenda on the website. Councilmember Larson stated he did not believe the work session items needed additional notification. He noted they did not make official decisions as work sessions. He stated they had an obligation to inform people when they were making decisions, but residents also had an obligation to stay well informed. Councilmember Grant noted Council used work sessions as part of their decision making process. Ms. Wolfe stated they could take the approach that work sessions publicly noticed by law, but if they needed neighborhood input, then they should have a neighborhood meeting. She indicated staff s concern was when to guess if something should be more widely noticed/publicized. Mayor Aplikowski indicated work sessions did not need to be publicized, and if they felt public comment needed to be heard, they would direct staff to have an additional meeting. . Councilmember Larson stated he would like to see the work sessions televised. 8 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES MARCH 14,2005 9 Councilmember Grant replied there should be some time Council had with staff that was not televised. Councilmembcr Holden stated if any controversial issues came up those items should not be on the consent agenda. Councilmember Larson stated he believed the Minutes were too long. Councilmember Holden stated people had a lot more access to the Minutes than they do the tapes and she liked the longer Minutes. Councilmember Larsou agreed the Minutes were more convenient in a written form. Couucilmcmber Grant stated they were going to be making some major decisions in the next couple of years where future Councils might want to know why those decisions were made and it was important those comments were reflected in the Minutes. Mayor Aplikowski stated they could discipline themselves to say what they mean and be more concise in their comments. Mayor Aplikowski stated in the future she would not poll each member of the Council for agenda and minute corrections. Councilmember Larson stated they needed to come up with a better understanding of what people could and could not do under the public participation section. Mayor Aplikowski stated they would discuss items 1, 8 and 9 at a future meeting. The meeting adjourned at 10:23 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator 9 ~ ~HlLLS City 01 Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui Depl.: Finance ~ Council Mtg. Date: April 11, 2005 Final Action Needed By: April 11 , 2005 j Agenda Item" '. .^'~ j Claims & Pavroll Budgeted Amount: Across City Budaet - All Funds Actual Amount: See FinanciallmDlications Funding Source: Across City Budaet - All Funds Council Action Rllquest: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. - Claims and Payroll Advisory Commission Action: Commission Date ......,._-~ Action ~il=Zggl:i~j;i;~m ........ Planning PTRC Supporting Documents (which are attached to this Action Form): . 0 Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Payroll and Claims Reports Financial Implications: Payroll #6 Total Cost $51,555.25 Claims Total $171,110.46 Administrator/Staff Comments: . Page 1 of 1 'io;o '" '" ~ ~ :j~ i '" '" ro ro ., ., ;i .- 'N N ':~ ~ ~ :::~ N ':'- E ~ ~ ~ ~ :.-=- '" M ro ~ ::-.r. .);0; ~ " ;i ~f~ .~ ~ ~ ." - M :g,' :r;,. .Z .0 lj ... .." ." :,:;1, ~ ':-u. ." ':.1<:1 ." '" '" ...~ ,. . :S 0 iE :.:w: .~ <( <( :::E .~ eo ... u " Ii: v; Ii: ~ . If ~...~ . . . . .. .. '" ~ '" <> ~ ;;; <> Q w .... ~ U) '" ~ r o ..J ..J- o:g a:iil >~ <(Ol o..'? 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PAGEIOF3 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/11/05 COUNCIL MEETING CLAIMS PAID SINCE lAST COUNCIL MEETING (03/28105\ >bjU<16itj;~ti(I:: YENDQi(~n ,,:,,<<'<:<<<<<<<<<:r' 'M<oiiNtI ::COMMEi#s:~:':'" 26498 OJ/30105 American Fire & Safetv 322.91 Fire Extimmisher Maintenance 26499 03/30105 Aramark Unifonn Service 37.69 CH-Ru. C1eanin. 26500 03/30105 Batteries Plus .180.94 Batteries 26501 03/30105 Beisswemter's How-To Store I1AI CH-Bi,d Feed 26502 03/30/05 Biffs,Inc 9.09 Portable Toilets 26503 03/30105 Co.....orate Evnress 542.31 Office Supolies 26504 03/30/05 Davies Water Enuinment Co. 926.89 Watennain Break/Maintenance Sunnlies 26505 03/30/05 Dent of Administration 1,072.64 Phone Service 26506 03/30105 DS Productions 868.36 CC Chambers-Audio Renair/Power Conditioner 26507 03/30105 EWers & Assoc, Ine 2,975.00 * TCAAP ProfSvcs 2/1~2128/05 26508 03/30105 Lvnn Erickson 186.00 Tennis Balls 26509 03/30105 Richard Erickson 605.00 CAH-Teddv Bear Band 265.10 03/30/05 F astenal 32.71 Gate Valve Reoair 265 II 03/30105 Ferrella8S 71.80 Pronanc-O&M 26512 03/30105 Fortis Benefits 243.00 Short Tenn Disabilitv 265 I3 03/30/05 Frattalloile's Hardware 107.38 Shon Sunnlies 265.14 03/30/05 Scott F~'bel:"", 6.1.98 2005 Uniform Purchase Subtotal- Paid Claims 8,255. II Paid Claims - 49,898.28 Add Unpaid Claims, J2J212.18 Total Accounts Payable Claims for Council Approval, 04/11/05- 171,IIOA6 Note. Checks for unpaid claims totaling $35,991.50 were mailed March 29, 2005 after approval at the March 28, 2005 Council Meeting. *Exp. Related to TCAAP Project. .~i"C<"""po~_i<loinul : ':: :Qk~':' l' :Qkliktt l" <~M~i1Nt'I:(jQMM1!Wa::::""'" 265.15 03130/05 Graine.er, Ine 229.69 Shop Supplies/Safety Equipment 26516 03/30/05 Health Partners 883.86 Dental Insurance 26517 03/30/05 l.U.O.E. Local 49 240.00 Union Dues 26518 03/30/05 Johnson Controls 33.29 Batterv-Fire Panel 26519 03/30/05 Kath Auto Parts 317..19 ShonlMaintenance SUDnlies 26520 03130/05 Mac Oucen Enuipment, Ine 46938 Reooir Sweener #85105 26521 03/30/05 Ma~ic Bounce, Ine 500,00 CAH-Climbin. Wall-Deoosit 26522 03/30/05 MAMA 18.00 lv1AMA Luncheon 3/17 ~ Wolfe 26523 03/30/05 Midwest Asohalt Com 89.46 Road Reoair Materials 26524 03/30/05 1\.1N Mutual Life 26830 Life Insurance 26525 03/30/05 JvfN NCPERS Life Insurance 76,00 PERA Life Insurance 26526 03130/05 OIde Town Deli 63,79 CC Worksession 26527 03/30/05 Pace Analvtical 654.17 Water TestinlZ 26528 03130/05 Peterson Frarn & Benzman 6.340.66 Legal Fees.Januarv 26529 03/30/05 Quick Silver 16.12 Deliverv Sen.rice 26530 03/30/05 Ramsev COlmtv 3,979.26 SaltfSaod Mix 26531 03/30/05 Regional Mutual Aid .A.ssoc .10.00 RMAA 1 vr Membership 26532 03/30105 Sam's Club 1.2.11.71 CH-Storal1"e Shelves 26533 03/30/05 Sharrow Cable & LiftlnJ!. Products 37.28 Wire Rone 26534 03/30/05 50encer Fane Britt & Browne 4.420,00 . TCAAP Leoal Fees 2/28/05 26535 03130/05 State of.M]\j 500,00 2005 Coooerative Purchasing Ae:reement 26536 03/30105 Tessman Seed Company 39.1.24 Line Marker Plus 26537 03130/05 Timesaver Off Site Secretarial 627.68 Recording SecretarY 26538 03/30/05 UniQue Pavinl! Materials .157,96 elM Bulk #2 Winter 26539 03/30/05 Vrooom Auto Care 360.80 Tires #405 26540 03/30/05 Xcel Energy 6.917.43 Electric/Gas Service 2654] 03131/05 Acclaim Benefits 486.88 FSA Reimbursement 3/25/05 26542 03/3 .liDS Petty Cash 100.00 Increase Change Fund to $200.00 26543 03/3 VOS Ramsev Countv .1.523.44 Fuel Purchases 26544 04/0 V05 GTCTA 20.00 Coach Workshon~Svverud 26545 04/0 V05 Met Council Environmental Services 4,009.50 Februarv SAC Charges 26546 04/0 V05 Pitney Bowes .1,016.99 Postage-Meter 26547 04/05/05 Affmitv Plus Federal Credit Union 3.038.87 First Anri! Pavroll 26548 04/05/05 leMA Retirement Trust-457 2.263.58 First Amil Pavroll 26549 04/05/05 :MN" Child Support Payment Ctr 370,64 First April Payroll PAID CLAIMS REGISTER: PAGE20F3 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/11/05 COUNCIL MEETING . . Paid Claims ~ Page 2 4].643.171 . . . . CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/11/05 COUNCIL MEETING ................. !>Cki~~~~ UNPAID CLAIMS REGISTER: PAGE 3 OF 3 26550 26551 26552 26553 26554 04/J2I05 04/12/05 04/12/05 04IJ2!05 04/12/05 Dahl en Shardlow and Uban DPRA N Suburban Communications Comm Rams Coun URS Co ration Un aid Claims. Pa e 3 10,107,08 16.616.03 14.46Ll .I 20,508,25 59,519,71 121.212.18 * TCAAP Prof Services 1/1.2/26/05 Subsurface Investi ation-Old PW NSCC Member Dues-2005 2 05 MaintFees-O&M Engineering Fees-JanJFeb ~ ~HlLts City of Arden Hills Request for Council Action Prepared by: SPJ Dept.: Admin Council Mtg. Date: 4/11/2005 Final Action Needed By: N/A Agenda Item Authorize Summer Hours Budgeted Amount: N/A Actual Amount: N/A Funding Source: N/A Council Action Request: Consider authorizing summer hours beginning June 6, 2005 and ending September 2, 2005. Staff Recommendation: Authorize summer hours beginning June 6, 2005 and ending September 2, 2005 Advisory Commission Action: Commission Not Date Action Supporting Documents (which are attached to this Action Form): . D Memo/letter: D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: N/A Administrator/Staff Comments: Traditionally the Council has authorized summer hours beginning the week after Memorial Day and concluding the week before labor Day. Staff proposes the following adjustment: City Hall Staff Traditional Hours 8:00 am to 4:30 pm M.F Traditional Summer Hours 7:30 am to 5:00 pm M-TH 7:30 am to 11 :30 am on Frida 6:30 am to 4:00 pm M-F 6:30 am to 10:00 am on Friday Maintenance Facility Staff 7:00 am to 3:30 pm M-F Page 1 of 1 ~ ~HILLS MEMORANDUM . DATE: April 11, 2005 Agenda Item 3.B. TO: Honorable Mayor and City Council Members FROM: Michelle Wolfe, City Administrator Schawn Johnson, Assistant to the City Administrator sEG" SUBJECT: City of Arden Hills Summer Employee Hours Backl!round City staff is seeking City Council authorization to begin summer hours on June 6th and concluding on September 2nd. The following adjustment in the work schedule is being proposed: . Traditional Work Schedule Proposed Summer Hours City Hall Staff 8:00 am to 4:30 pm (Monday- 7:30 am to 5:00 pm (Monday- Friday) Thursday) 7:30 am to 11 :30 am (Friday) Operations and Maintenance 7:00 am to 3:30 pm (Monday- 6:30 am to 4:00 pm (Monday- Staff Friday) Thursday) 6:30 am to 10:00 am (Friday) Recommendation Staff is recommending City Council authorization to begin summer working hours on June 6th and concluding on September 2, 2005. . ~ ~HiLLS City of Arden Hills Request for Council Action Prepared by: SPJ Dept.: Admin Council Mtg. Date: 4/11/2005 Final Action Needed By: N/A Agenda Item Authorize to Be!!in Recruitment Process for Two Operations and Maintenance Deoartment Emplovees Budgeted Amount: N/A Actual Amount: N/A Funding Source: N/A Council Action Request: City staff is requesting City Council authorization to begin the recruitment process for two Operations and Maintenance Department employees. Staff Recommendation: City staff is requesting City Council authorization to begin the recruitment process for two Operations and Maintenance Department employees. Advisory Commission Action: Commission Date Action . Supporting Documents (which are attached to this Action Form): [gj Memo/Letter: -----..------.-.-.-_._-._.-....................".". _. .f'.l()t"'p'plic.,,~~__.________, .. ... ... .....IIlQtARRlicable ................... ........ ...... ........._______... N.otapplic"blE!.____J .......F'I"nning PTRC o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: [gj Other: Proposed Operations and Maintenance Employee Job Description Financial Implications: N/A Administrator/Staff Comments: City staff is requesting City Council authorization to begin the recruitment process for two Operations and Maintenance Department employees. . Page 1 of 1 '. . MEMORANDUM DATE: Aprilll,2005 Agenda Item 3.e. FROM: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator Schawn P. Johnson, Assistant to the City Administrator 1::>6 TO: SUBJECT: Requesting City Council Authorization to Begin the Recruitment Process for Two Operations and Maintenance Department Employees ENCLOSURES: Proposed Operations and Maintenance Employee Job Description OVERVIEW . City staff is requesting City Council authorization to begin the recruitment process for two Operations and Maintenance Department employees. City staff anticipates that Operations and Maintenance Department employees Fred Reed and Fred Bell will be retiring on June I, 2005. Staff would like to initiate the recruitment process in order to minimize the potential impact on the Operations and Maintenance Department. Position Description For your information a copy of the Operations and Maintenance Work job description is attached. This is essentially the same position description that was used in the 2002 Operations and Maintenance worker recruitment process. Per the union contract, the 2005 salary range for this position is $2541.00 to $2895.00 per month. Proposed Recruitment Process The recruitment process would include resume screening, two rounds of interviews, background checks, physical exams, and drug testing. Some additional steps may also be taken (such as skill testing) to narrow down the candidate list. The City Council will be asked to approvc the appointments prior to final job offers being given . to the top candidates. . . . Operations and Maintenance Worker Recruitment April 11, 2005 Page 2 of2 REQUESTED ACTION City staff is requesting City Council authorization to begin the recruitment process for two Operations and Maintenance Department employees. \\EarthV\dmin\]-Iuman ReSDurces\CLASSIFICA TIONS\Operations & Maintenance Worker\200S Recruitment\City Council Memo's\04-I] -05 Memo to Council RE O&M Vacancy.doc Avril 2005 CITY OF ARDEN HILLS POSITION DESCRIPTION . Position Title: Full-Time Maintenance Worker Department: Operations and Maintenance Department Accountable to: Operations and Maintenance Superintendent Positions Supervised: None Status: Full-Time, Non-Exempt POSITION SUMMARY Performs skilled labor, maintenance and repair work on City streets, sanitary and storm sewers, water system, buildings, parks, playgrounds, athletic fields, trails, recreational facilities, vehicles, machinery and other equipment. ESSENTIAL FUNCTIONS OF THE JOB A. Maintains and repairs City streets including blacktop patching, crack sealing, seal coating, street sweeping, and debris removal. B. Operates various types of equipment including tractor backhoe, dump trucks, snowplows, sanding equipment, snowplows, sewer cleaning equipment, and street sweepers. . C. Performs snow removal activities and dcicing of City streets. D. May perform preventive maintenance and minor repairs on all City vehicles and equipment. Responsible for maintaining vehicle maintenance and repair records. E. Repairs pumps, motors, and sewage lift stations. F, Performs maintenance on towers and booster stations. G. Maintenance and repair of ditches, culverts, and ponding areas. H. Maintains and repairs City buildings and equipment. This includes carpentry, painting, and plumbing activities. 1. Inspects City facilities, lift stations, and booster stations on a daily basis. 1. Install, repair, and read water meters K. Performs water and sewer related installations, hook-ups, and inspections_ . L. Prepares and maintains trees, shrubs, gardens, and turf. . Position Description: Maintenance Worker Page 2 . April 2005 M. Prepares parks, playgrounds and other recreational facilities for use by the public including layout and maintenance of softball and soccer fields, skating and hockey rinks, tennis and basketball courts and other athletic facilities. N. Assemble and inspect playground and play equipment. O. Operate and maintain irrigation systems. P. Maintains trails, bridges, sidewalks, and boulevards. Q. Participates in a 24 hour, 7 day on-call rotation providing first response for emergencies that occur during non-staffed hours. R. Performs other duties as apparent or assigned. OTHER DESIRABLE OUALIFICATIONS 1. . 2. 3. 4. 5. 6. 7. Working knowledge of equipment, vehicle maintenance, and repairs. Including the procedures, methods, and tools needed to complete basic tasks. Working knowledge of street, water main and sewer line maintenance including methods, tools and practices. Considerable ability to operate various types oflight and heavy equipment. Ability to perform heavy manual labor. Knowledge of safety policies and procedures. Knowledge ofwatermain and sewer line maps. Basic knowledge of computers. OUALIFICATION REOUlREMENTS To perform this job successfully, an individual should be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an cmployee to successfully perform the essential functions ofthis job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. . While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle or feel objects, tools, or control; and talk or hear. The employee frequently is required to walk; sit; reach with hands and arms; and climb or balance. The employee is Position Description: Maintenance Worker Page 3 April 2005 . occasionally required to sit; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus. WORK ENVIRONMENT The work environment characteristics described here are representative ofthose an employee will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties ofthis job, the employee regularly works in outside weather conditions. The employee frequently works with moving mechanical parts and is frequently exposed to fumes or airborne particles; toxic or caustic chemicals; vibration; and extreme heat. The employee occasionally is exposed to wet, humid conditions; works in high, precarious places and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually loud in the field. MINIMUM REOUlREMENTS 1. High school diploma or G.E.D. . 2. Two years ofre1ated educational and/or work experience. 3. Minnesota Class B Drivers License with tanker and air and air brake endorsements or have the ability to obtain the license within the first six months of employment. 4. Class D Water and/or Class SD Wastewater License or have the ability to obtain the license within the first six months of employment. 5. Able to perform job related tasks with minimal supervision. KNOWLEDGE. SKILLS AND ABILITIES 1. Ability to read and comprehend instructions, correspondences, maintenance and repair manuals, mechanical and electrical drawings, and blue prints. 2. Ability to maintain logs and written records. 3. Ability to write simple correspondenccs. . . . . Position Description: Maintenance Worker Page 4 April 2005 4. Ability to effectively communicate with supervisors, co-workers, city staff consultants, and the general public. 5. Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percents. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. ~ ~HlLLS City of Arden Hills Request for Council Action Prepared by: GSB Dept.: Engineer Council Mtg. Date: 4/11/05 Final Action Needed By: 4/11/05 Agenda Item H"JI 2005 Sealcoatina Proaram Budgeted Amount: 50,000 Actual Amount: 8,800 Funding Source: Council Action Request: Authorize City Engineer to prepare plans and specifications and other services for the 2005 Sealcoating project as outlines in the work authorization letter dated April 1 , 2005. Staff Recommendation: The City has been performing a sealcoat treatment to City streets within one to three years of reconstruction or overlay and then on approximately an eight year cycle hence. The general project areas identified for 2005 include the Ingerson, Edgewater and Karth Lake East neighborhoods. The last sealcoat project was completed in 2003. Final plans and specifications will be prepared with this authorization. Council will be requested to authorize the advertisement of the project in May following preparation of plans and specifications. Advisory Commission Action: Commission Date Action Planllillg. PTRC ~- --i I .1 .--------- ... ....... ....... .....I'J(ltjl.pplicable ....... ......-.... ..]1 . . .. .~~t~PI!~~~I: ._.___.__. ____________.2P__._.. Supporting Documents (which are attached to this Action Form): [ZI Memo/Letter: Work authorization letter from City Engineer to Michelle Wolfe dated 4/1/05. D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: Engineering scope per the city ongoing contract terms with URS. Total project cost anticipated to include approximately 8,800 in engineering and 40,000 in construction. Administrator/Staff Comments: . Page 1 of 1 . April 1 , 2005 Ms. Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Work Order 05-01 2005 Sealcoating Project Dear Ms. Wolfe, The following proposal is offered as a confIrmation of our scope of work, estimated fees and schedule for the above-referenced project. GENERAL PROJECT SCOPE The proposed scope of work includes services for preliminary engineering, preparation of fInal plans and construction services for the proposed street sealcoating improvements throughout the City of Arden Hills. BASIC SERVICES . Preliminary Engineering URS will provide preliminary engineering services for the proposed project including the evaluation of alternatives which may be appropriate. URS will conduct fIeld reviews of the project site as necessary and prepare presentation graphics and exhibits for public information and council review. URS will make modifIcations to the proposed improvement scope as directed by City staff and Council. No formal public hearings are anticipated for this project and the preparation of a feasibility report is not included in the scope of professional services. Final Design Phase URS will prepare final plans and specifications for the project in accordance with the Professional Services Agreement. City staff will provide as-built information as needed for the project. Final plans and specifIcations will be prepared to City standards and will he submitted to City Staff for Review and comment. Bidding Phase URS will provide bidding phase services in accordance with the Professional Services Agreement. URS will submit advertisements for bidding, produce bidding documents, answer contractor questions, issue addendums and conduct the bid opening. URS will check bids and provide a detailed bid tabulation and recommendation of award to City Council. ADDITIONAL SERVICES No additional services are anticipated for this project. . .MS. Michelle Wolfe April 1, 2005 Page 2 CONSTRUCTION SERVICES URS will provide construction services in accordance with the Professional Services Agreement, The services will include contract administration, field inspections and construction staking. Construction testing will be coordinated by URS but will be provided by others and will be billed to the City through URS as an expense (with no markup by URS). ESTIMATED COSTS We propose that the basic services identified above be completed on a percentage of construction cost basis consistent with the terms of our Professional Services Agreement. It is estimated that the project construction cost will he approximately $40,000.00. An outline of our estimated fees and direct expenses for the project are detailed below: Estimated Fees for Basic Services Percentage Multiplier to be used for Basic Services based upon estimated construction cost of $40,000.00 and curve included on Exhibit D ofthe Professional Services Agreement: 10.4% . Breakdown of Basic Services Feasibility Study Preliminary Engincering Phase Final Design Phase Bidding Phase Total Applicahle Basic Services (35%) 30% 30% 5% 65% Not Applicable $1,050.00 $1,050.00 $ 210.00 $2,310.00 Construction Services I O.{)% of Construction Cost per the Professional Services Agreement: $4,000.00 Direct Expenses Direct expenses for the project include items such as mileage, parking, photography, printing and delivery services. Construction materials testing services performed by AET are also included as a part of the anticipated expense budget. URS will bill all expenses incurred on the project directly to the City with no URS markup. The total estimated amount for direct expenses is $2,500.00 ESTIMATED FEE SUMMARY Basic Services (percent of construction cost) Construction Services (percent of construction cost) Expenses (estimated, no markup) Total Estimated Cost $ 2,310.00 $ 4,000.00 $ 2500.00 $ 8,810.00 All work, therefor is estimated to be complete for a total amount of $8,81 0.00, Final amounts for Basic Services and Construction Services will be based upon the actual construction cost of the project in accordance with the Professional Services Agreement. Expenses will be billed directly to the City with no URS markup, Expenses are . Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 Ms. Michelle Wolfe April 1, 2005 Page 3 . anticipated to include construction materials testing ($750) printing and distribution ofp]ans ($],500), courier and miscellaneous costs ($50) and mileage ($200). SCHEDULE The following is the proposed schedule for the project: Council Authorization Apri] 11,2005 Final Design Period April, 2005 Bid Opening May, 2005 Begin Construction June, 2005 Complete Construction Ju]y, 2005 Thank you for the opportunity to provide these services. We look forward to working with you and City staff on this project Please call if you have any questions or we can provide any additional information. A completed Work Order Form is attached for your execution. Sincerely, URS Corporation . Gregory S. Brown, P.E Arden Hills City Engineer Copy Tom Geear/URS Matthew Harder/URS Mark Lynch/URS Fi]e Pending Thresher squar. 700 Third Street Sout Minneapolis, MN 55415 Phone: (6]2) 370-0700 Fax: (6]2) 370-1378 . . . WORK ORDER NO. 05-01 This is an authorization to proceed and site-specific scope of services under the Professional Services Agreement between the City of Arden Hills and URS/BRW dated November 1,1997. Project: 2005 Sealcoating Project We hereby authorize you to proceed with the following phases of services: Preliminary Design Services, Final Design Services, Bidding Services and Construction Services as outlined in URS proposal letter dated April 1, 2005. Payment shall be on the basis of: . Percent of Construction Cost: In accordance with Exhibit D of the Professional Services Agreement. The Estimated Total Fee for URS under the Work Order is: $8,810.00 The Final Completion Date for the services included under the Work Orders is: August 31, 2005 URS, INC. CITY OF ARDEN HILLS Signed: Signed: Title: Title: Date: Date: " ~ ~LLS City of Arden Hills Request for Council Action Agenda Item ]1 2005 PMP Proiect BUdgeted Amount: 1.60M Actual Amount: 1.52M Funding Source: Prepared by: GSB Dept.: Engineer Council Mtg. Date: 4/11/05 Final Action Needed By: 4/11/05 Council Action Request: Adopt Resolution 05-27, adopting the final assessment role for the 2005 PMP Red Fox/Grey Fox Commercial Area Staff Recommendation: Advisory Commission Action: Commission Date Action . __N()tAPfJlic<!lJle Not Applicable . Not applicable ...Plal1r1i!'IL. PTRC Supporting Documents (which are attached to this Action Form): e [2j Memo/Letter: Memo from City Engineer to Michelle Wolfe dated 4/5/05. o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: The CIP included a total project budget of 1.6 million for this improvement. The current engineer's estimate for the project is 1.52 million. The total amount of proposed assessments is $699,600. The remainder of the project is proposed to be funded with a variety of city funds. Administrator/Staff Comments: . Page 1 of 1 URS. .... ,^ no, '."". " ,n ., n,' , , Agenda Item SA . MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Ms. MicheUe Wo1fe/ City of Arden Hills Copy: Tom Moore/AH File: 31809691 From: Greg Brown Arden Hills City Engineer Date: April 5, 2005 Subject: 2005 PMP Assessment Hearing Background The feasibility report for the 2005 PMP was received by Council on January 10, 2005 and a public . hearing was conducted on February 14, 2005. The design of the project is nearly complete. Final plans will be sent to MnDOT on April 8, 2005 for review and approval to allow for the use of State Aid Funds. The project scope includes overlay of Grey Fox Road, Red Fox Road and Northwoods Drive, reconstruction of Dunlap Street and reconfiguration ofthe access to 11l 51 from Grey Fox Road as well as a cui de sac for the west end of Red Fox Road. No sidewalk improvements are proposed with the project. Storm drainage and watermain improvements are included throughout the project area. Assessment Hearing The City Engineer will provide a brief overview of the project scope, assessment methodology and proposed assessments for the project prior to opening the assessment hearing. All property owners have been sent notice of the assessment hearing including the proposed assessment role, property map and exhibit illustrating the proposed TH 51 access modifications. Modifications Since March 21, 2005 Update The total estimated project cost has increased slightly from the PMP update provided to council on March 21,2005. We received direction from MnDOT staffon March 23"' requiring reconstruction oflhe 11151 shoulder for a right turn lane at the new proposed access. We had initially proposed to overlay the shoulder for the new right turn lane. This modification increased the total estimated project cost from $ 1,465,000 to $1,520,000. The proposed assessment rate for Red Fox Road, Grey Fox Road and Northwoods Drive properties has been increased accordingly from $4,194 to $4,400. The proposed unit assessment rate for the Dunlap Street reconstruction has been rounded from $13,2] 8 to $13,200. The total of the proposed assessments for the project is $699,600. The project is proposed to be funded using assessments, state aid funds, water utility funds, storm water utility funds the general fund. . . . . ~ ~HILLS CITY OF ARDEN ffiLLS COUNTY OF RAMSEY - STATE OF MINNESOTA RESOLUTION NO. 05-27 A RESOLUTION Adopting the Final Assessment Roll for Red Fox/Grey Fox 2005 Pavement Management Program WHEREAS, pursuant to proper notice duly given as required by law, the City Council of Arden Hills, Minnesota, met on April 11, 2005, and heard and passed upon all objections to the proposed road reconstruction and proposed mill and overlay special assessment roll for the improvement of the Red Fox/Grey Fox Neighborhood streets as herinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of Arden Hills, Minnesota: The proposed special assessment roll, as amended pursuant to City Council action, copies of which are attached hereto and made a part hereof, are hereby accepted and shall constitute the special assessments roll against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the special assessment levied against it. The owner of the property assessed, may pay the entire amount of the special assessment at City Hall any time prior to certification to Ramsey County. Ifpayment is made within 30 days from the adoption ofthis resolution, no interest shall be charged. After the 30 days and through August 26, 2005, a property owner may pay, at City Hall, the full assessment with interest accrued from the resolution adoption date. Any unpaid assessments after August 26,2005, shall be certified to Ramsey County. Between August 27,2005, but prior to November 15,2005, the property owner may pay the entire assessment amount plus interest accrued through December 31, 2005 at Ramsey County. Payments made after November 15, 2005 shall be charged interest through December 31 of the succeeding year. The interest rate charged shall be 2 percent above prime rate ( ) per annum. The special assessments for road reconstruction can be extended and payable over a period of ten (10) years with interest accrued and special assessments for mill and overlay can be extended and payable over a period of five (5) years with interest accrued. Assessments certified to Ramsey County shall be included on the annual property tax statements and paid for in the same manner as other municipal tax. ADOPTED by the City Council this II th day of April, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle Wolfe, City Administrator . 1 ~ & t :i: ~ ~ c ~ ! 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This project will have an interest rate of prime plus 2% as of the date of adoption and can be paid over a 5 year or 10 year period, depending upon the type of construction. . The City Engineer is requested to explain the project and the policies that were used to prepare the special assessment role. 2. The City Engineer explains the project and policies. 3. The Mayor explains the rules for the Public Hearing. . All people who want to address the Council should remember to sign in at the desk in the lobby. . Property owners need to approach the podium, state their name and address before stating their comments/objections. · Property owners have a three minute time limit at the podium to allow everyone a chance to speak. · Anyone who wants to object to their assessment MUST file a WRITTEN objection prior to the close of the public hearing. Forms along with pens are located on the sign-in table in the lobby. Please submit all forms to Thomas J. Moore. · The Council will not take any action/make specific comments regarding a specific question/objection until ALL questions/objections have been made. General non-assessment questions may be answered. 4. The Assistant to the City Administrator announces that the appropriate notices have been published and mailed. Procedure/Guidelines for the April 11 , 2005 Assessment Hearing Page 2 of2 . 5. The Mayor opens the public hearing. . At this time, the City has received 0 letters indicating their objection to their individual assessment rate. The letters represent the following addresses. 6. Property owners/residents are invited to state their objections/ comments/questions. 7. Staff and/or Council will respond to general non-assessment related questions. 8. Staff responds to questions posed during the public hearing. 9. The City Council then directs staff to provided written documentation/information on the various objections, if any, and that this information will be presented at the next Council meeting on April 25, 2005. (This will allow an orderly, systematic, thorough review process to be undertaken by Staff.) Staff will then notifY/contact each of the residents who filed an objection that they should appear at the April 25, 2005 Council meeting for a final detennination. On April 25, 2005, the Council rules on all objections. The assessment rol I is then adopted. (Approval requires three votes.) . 10. If there are no objections or concerns at the April 11, 2005 meeting, Council will adopt the assessment roll at this meeting. II. The Mayor requests a motion to continue the Public Hearing to April 25, 2005. . ,. . Prepared by: TM Dept.: O&M Council Mtg. Date: 4/11/05 Final Action Needed By: 4/11/05 ~ ~HILLS City of Arden Hills Request for Council Action Agenda Item II Purchase of Two Replacement Trucks Budgeted Amount: $110.000.00 Actual Amount: $99.187.07 Funding Source: 2005 CIP Council Action Request: Approve the purchase of two replacement trucks, a Ford 450 and a Ford 350 Staff Recommendation: Staff recommends that the City Council authorize the purchase of a new 2005 Ford F350, Super Heavy Duty, 4x4 Truck and a 2005 Ford F450, Super Heavy Duty, 4x4 Truck painted according to Arden Hills' specifications and installation of proper truck utilities, at a cost not to exceed a final combined total of $99,187.07. Advisory Commission Action: Commission Date Action . Supporting Documents (which are attached to this Action Form): o Memo/Letter: Memo dated April 5, 2005 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: The total cost for the purchase of the two vehicles is $99,187.07, which is $10,812.93 below the 2005 CIP Budgeted amount. Administrator/Staff Comments: . Page 1 of 1 ... ~ EN HILLS . MEMORANDUM DATE: April 4, 2005 Agenda Item 6.A TO: Michelle Wolf, City Administrator FROM: Thomas J. Moore, Operations & Maintenance Director SUBJECT: Operations & Maintenance Department Purchase of Two Replacement Trucks: a Ford 450 and a Ford F350 Backl!round The City Council and staff began preparing for the 2005 Budget on June 21, 2004. The process concluded on December 13, 2004 with Resolution No. 04 - 69, adopting the 2005 Budget. A . component ofthe 2005 Budget is the Capital Improvement Plan (CIP) which included the proposed purchase of two replacement trucks, a Ford F450 and a Ford F350. There were four Council meetings devoted to CIP discussions. During one ofthose Work Sessions, the two trucks were on display in the City Hall parking lot. The City Trucks to be Replaced Vehicle #2 is a 1996 Ford F250. It currently has 76,000 miles. The truck body has minor rust and dents. The front end and brakes were replaced twice and should be replaced again along with the transmission and exhaust system. This vehicle is used to plow and sand in the winter. It is undersized for the duties it is required to perform, thus the excess wear and tear. Vehicle # 13 is a 1996 Chevrolet one-ton. It currently has 50,000 miles. This vehicle has had its front end, brakes and transmission replaced once. The following work has been identified to be corrected: replace the front end, new transmission, and new brakes. This vehicle is used to plow and sand in the winter. It was not equipped with super heavy duty components, thus the excess wear and tear. Uses The proposed replacement trucks plow and sand as the larger trucks do, but generally take on the shorter, narrower roadways and cul-de-sacs where maneuverability is a factor. In the summer, the trucks are used for blacktop patching, as they are lower and easier to shovel from. Other uses include hauling brush and debris, pulling trailer equipment, responding to sanitary sewer and . water breaks, plus general hauling and transportation. Thesc are the most versatile trucks in the City's fleet. \\Earth\PR&PW\Operations & Maintenance\Equipment\2005 CIP Replacement Trucks.doc . ~ e O&M Purchase of Two Replacement Trucks April 4, 2005 Page 2 Minnesota Cooperative Purchasiue: Venture (CPV) The City of Ardcn Hills currently pays $500 annually to maintain membership in the Minnesota Cooperative Purchasing Venture Program. This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment as the State does for numerous pieces. The discount is such that a City buying a new piece of equipment through the CPV will typically pay less than buying a slightly used piece of equipment, which was not purchased through the CPV. Superior Ford is the vendor that has the State contract for Ford vehicles and Truck Utilities is the vendor that has the State contract for truck utilities. Bude:et The proposed replacement vehicle for vehicle #2 will be a 2005 Ford F350, Super Heavy Duty, 4x4 Truck with a 6.0L power stroke diesel engine, trailer tow package, snow plow package and maximum traction tread tires. The cost of this vehicle, with sales tax and license included, is $29,543.33. Without the CPV, the price would have been $44,551.43. The membership in the CPV saved the City of Arden Hills, $15,008.10. It will cost an additional $900 to have the vehicle painted Arden Hills tan. Utilities, with sales tax, will cost an additional $6,639. These utilities include a Tommy Lift Gate #60-1040, running boards, Ramsey Winch Model RE1220R12V, cab rack, and a Whelan Strobe Light System. The proposed replacement vehicle for vehicle #13 will be a 2005 Ford F450, Super Heavy Duty, 4x4 Truck with a 6.0L power stroke diesel engine, trailer tow package, snow plow package and maximum tread tires. The cost of the vehicle, with sales tax and license is $32,398.22. Without the CPV, the price would have been $45,088.72. The membership in the CPV saved the City of Arden Hills, $12,690.50. It will cost an additional $1,500 to have the vehicle painted Arden Hills tan. Utilities, with sales tax, will cost an additional $28,206.52. These utilities include a dump body and central hydraulics package, running boards and a Whelan Dot III Light System. Costs The final cost for the 2005 Ford F350, Super Duty, 4x4 Truck, including utilities, sales tax and license is $ 37,082.33. The final cost for the 2005 Ford F450, Super Heavy Duty, 4x4 Truck including utilities, sales tax and license is $62,104.74. The cost breakdown for each vchicle is listed below; 2005 Ford F350 Vehicle $29,543.33 Utilities $6,639.00 Painting $900.00 2005 Ford F450 Vehicle $32,398.22 Utilities $28,206.52 Painting $ 1 ,500.00 O&M Purchase of Two Replacement Trucks April 4, 2005 Page 3 The 20050& M CIP Budget for the possible replacement of two 0 & M vehicles is $110,000. The final combined total for the purchase of two replacement vehicles, a 2005 Ford F350, Super Heavy Duty, 4x4 Truck and a Ford F450, Super Heavy Duty, 4x4 Truck painted according to Arden Hills' specifications and installation of proper truck utilities is $99,187.07. The total of $99,187.07 is under the proposed 2005 CIP Budget by $10,812.93. Recommendation Staff recommends that the City Council authorize the purchase of a new 2005 Ford F350, Super Heavy Duty, 4x4 Truck and a 2005 Ford F450, Super Heavy Duty, 4x4 Truck painted according to Arden Hills' specifications and installation of proper truck utilities, at a cost not to exceed a final combined total of$99,187.07. \\EarthIPR&PW\Operations & MaintenancelEquipment\2005 CIP Replacement Trucks.doc . e e '* . ~ ~~HILLS City of Arden Hills Request for COlIDCil ~~ction Agenda Item 11:. Purchase of Work Tools for 0 & M Budgeted Amount: $10.500.00 Actual Amount: $8.945.52 Funding Source: 2005 CIP.General . Prepared by: TM Dept.: O&M Council Mtg. Date: 4/11/05 Final Action Needed By: 4/11/05 Council Action Request: Approve the purchase of work tools for the Operations and Maintenance Department. Staff Recommendation: Staff recommends that the City Council authorize the purchase of new tools for the Operations & Maintenance Department at a cost not to exceed $8,945.52. Advisory Commission Action: Commission Date Action . Supporting Documents (which are attached to this Action Form): o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: $10,500 allocated in the 2005 Budget for the purchase of tools for the 0 & M Department. The total purchase price is $8,945.52. Administrator/Staff Comments: . Page 1 of 1 ~ ~ ~HILLS . MEMORANDUM DATE: AprilS, 2005 Agenda Item 6.B TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Thomas J. Moore; Director of Operations & Maintenance SUBJECT: Purchase of Tools for the Operations & Maintenance Department Backflround The City Council and Staff began preparing for the 2005 Budget on June 21, 2004. The process concluded on December 13, 2004 with Resolution No. 04-69, adopting the 2005 Budget. The proposed purchases of tools for the 0 & M Department were included in the 2005 Budget for Council consideration. This will be the first major tool purchase for the 0 & M Department since 1986. Currently, tools are replaced on an individual basis and only when funds are available. Over the past 19 years, tools have not been replaced due to a shortage of funds. In addition, 0 & M Staff has been bringing in their personal tools from home to complete City projects. This is especially the case with any automotive work. . The Tools The tools, with Council approval, will be purchased from Sears and will be from the Craftsman line. This will be the first 0 & M purchase that does not use the Minnesota Cooperative Purchase Venture (CPV). Sears was able to beat the price of the vendor that holds the State contract, Snap-On Tools. The new tools will be assigned to two specific areas in 0 & M, the mechanic's bay and the shop area. The mechanic's bav will include the following tools: (I) Craftsman Complete Mechanics Tool Set (I) Tool Box The shop area will include the following tools: (1) 14" Cutoff Saw (1) 7" Angle Grinder (1) Pro 18 volt Yz" Square Drive Impact Wrench (1) 19.2 volt Combo Kit 2 Piece Drill . , , . t . Purchase of Tools for the Operations & Maintenance Department. April 5, 2005 Page 2 (1) Pro 4 Y," Angle Grinder (1) Pro \!Z" Drive Impact Wrench (1) Pro 3/10" Drive Ratchet Wrench (3) Rolls of Tool Box Drawer Liner (1) Three Drawer Tool Box (5) 14" Pipe Wrench (5) 480z Double Faced Hannners (5) Four Piece Pliers Set Cost The cost breakdown for the tools is as follows. Mechanic's Bay Shop Area Sales Tax Final Total Cost $6,309.90 $2,089.65 $545.97 $8,945.52 Budget The City Council has allocated $10,500 in the 2005 Budget for the possible purchase of tools for the 0 & M Department. Based on the final total cost of $8,945.52 for the purchase of new tools, there will be a cost savings realized of $1,554.48. Recommendation Staff recommends that the City Council authorize the purchase of new tools for the 0 & M Department at a cost not to exceed $8,945.52. l\EarthIPR&PWIOperations & Maintenance\Equipment\2005 Tools Memo.doc ~ ~HlLLS City ot Arden Hills Re uest for Council Action Prepared by: PH ~ Dept.: Comm. Dev. Council Mtg. Date: 4/11/2005 Final Action Needed By: 04/11/05 Agenda Item PC #05-06. Massaae TheraDv Establishments Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 Council Action Request: . Consider Ordinance #356 which would repeal the existing Section 330.03 of the Arden Hills relating to Massage, Rap, and Sauna Parlors and add Section 330.04 and its subdivisions to the Arden Hills Municipal Code. In addition Ordinance #356 would amend Sections 5 (E) and 10 (G) of the Arden Hills Zoning Ordinance No. 291 which refer to massage businesses. . Consider Ordinance #361 which would repeal existing Massage Parlor/Sauna fees and create new fees for Massage Therapy Establishments and Massage Therapists. Staff Recommendation: . Approve Ordinance #356 which would repeal the existing Section 330.03 of the Arden Hills relating to Massage, Rap, and Sauna Parlors and add Section 330.04 and its subdivisions to the Arden Hills Municipal Code. In addition Ordinance #356 would amend Sections 5 (E) and 10 (G) of the Arden Hills Zoning Ordinance No. 291 which refer to massage businesses. . Approve Ordinance #361 which would repeal existing Massage Parlor/Sauna fees and create new fees for Massage Therapy Establishments and Massage Therapists. Advisory Commission Action: ............................................. ........ Commission Planning PTRC Date 03/02105 Action Approved (~:OL .. Not ApRIi~_b1e . Not applicable Supporting Documents (which are attached to this Action Form): l2:J Memo/Letter: - Staff Report to the Council - April 11 , 2005 - Staff Report to the Planning Commission - March 2, 2005 o Resolution (No. l2:J Ordinance (No.356) and Ordinance No. 356 Summary Ordinance (No.361) o Engineering Recommendation: o Attorney Recommendation: l2:J Other: - Minute excerpts from Planning Commission meetings Financial Implications: . Administrator/Staff Comments: Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: April 11, 2005 Agenda Item 6.C TO: Mayor and City Council FROM: Peter Hellegers, City Planner ~ SUBJECT: PC #05-06, The City of Arden Hills City Code Amendments for Therapeutic Massage Requested Action . Consider Ordinance #356 which would repeal the existing Section 330.03 of the Arden Hills relating to Massage, Rap, and Sauna Parlors and add Section 330.04 and its subdivisions to the Arden Hills Municipal Code. In addition Ordinance #356 would amend Sections 5 (E) and 10 (G) ofthe Arden Hills Zoning Ordinance No. 291 which refer to massage businesses. . Consider Ordinance #361 which would repeal existing Massage Parlor/Sauna fees and create new fees for Massage Therapy Establislunents and Massage Therapists. Planninl! Commission Recommendation Recommendation and Conditions of Approval At their March 2, 2005 meeting the Planning Commission reviewed Planning Case #05-06 and unanimously recommended approval (5-0) ofrepealing Section 330.03 of the Arden Hills Municipal Code, adding Section 330.04 of the Arden Hills Municipal Code, and amended portions of Zoning Ordinance No. 291 as proposed. Update In review of our Fee Schedule it was discovered that we have a listing for "Massage Parlor/Sauna [per facility]" fee of $3,000 and a "personal service license" listed under that for $100.00. While we do have these massage establislunent fees listed in our fee schedule; they are significantly out ofline with those of Mounds View, Roseville, and Shoreview which range from $100 to $300. The personal service liccnse is also on the high end relative to those same cities which charge between $50 and $100 dollars. In addition to Ordinance #356 which would change the requirements for massage businesses, staff has included Ordinance #361 which would amend \\Earl/J\Planning\Planning Cases12005\05-06 Ordinance Amendments/or Therapeutic Massage (PENDING)\04.11-05 CC Report Massage Therapy 05-06.doc Page 1 of2 the 2005 Fee Schedule (Appendix "A" of the City Code of Ordinances) to remove the existing Massage Parlor/Sauna references and include the following language in its place: Massage Therapy Establishment License Per Facility (includes annual license and background check) (annual license) $150.00 Massage Therapist License $50.00 Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Attachments 6C-1 6C-2 6C-3 6C-4 Staff Report to the Planning Commission - March 2, 2005 Proposed Ordinance #356 and Proposed Ordinance #356 Summary Proposed Ordinance #361 Plarming Commission minute excerpts (12//01/04, OliOS/OS, and 03/02/05) IIEarlhlPllmninglPhmning Cases\2005\05-06 Ordinance Amendmentsfor Therapeutic Massage (PENDING)\04-11-05 CC Report Massage Therapy 05-06.doc Page 2 of2 . . . e City Council Meeting Attachment 6C-1 . . April 11, 2005 ~ ~~ILLS MEMORANDUM . DATE: March 2, 2005 PC Agenda Item 4.B TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-06, The City of Arden Hills City Code Amendments for Therapeutic Massage Requested Action Consider staff recommendations for: . Repealing existing City Code Section 330.03 relating to Massage, Rap, and Sauna Parlors. . Adopting proposed Section 330.04 relating to Massage Therapy Establishments and Massage Therapists. . Amending Sections 5.E and I O.G of the Zoning Ordinance to reference Massage Therapists and Massage Therapy Establishments. . Overview At their December and January meetings the Planning Commission held discussions on the current City Code regulations for massage and what to do about requests to operate Massage Therapy businesses. Several examples of Massage Therapy regulations from other cities were provided to the Planning Commission at the January meeting and staff recommended adopting language similar to Shoreview. In general the Planning Commission indicated that the City Code should be changed to allow Massage Therapy, that Massage Therapy should also be allowed as a Home Occupation, and that the proposed Shoreview language was acceptable. Zoninl! Considerations In addition to the need to repeal Section 330.03 to allow for Massage Therapy the following Zoning Ordinance Amendments will need to be made: . \\Earth\Planning\Planning Cases\2005\05-06 Ordinance Amendments fOT Therapeutic Massage (PENDING)\PC Report Massage Therapy Revisions - 030205.doc Page 1 of4 . Zoning Amendment #1 Section 5.E. Land Use Chart. Massage Therapy should be added to the Land Use Chart to identify areas of the City where Massage Therapy is a permitted, not permitted or special use. Areas where Massage Therapy could be a home occupation are listed as an "S" for Special Use (necessary for a Class II Home Occupation), areas where Massage Therapy would be permitted are listed as a "P" for Permitted. All other areas are districts where Massage Therapy would not be permitted. E. LAND USE CHART USES 'A-L removed' or-illustration oni Og& PToceS~in9''(;la~<; I S Special Use Permit A Accessory SA Special Accessory Use Permit R-1 R-2 R-3 R-4 NB B-1 B-2 B-3 8-4 CC GB I-I A A A P P I\ ii 'iT." S S. S 1-2 I-FLEX P P P "'-"-, ii """" S S S S P Permitted D Planned Unit Not Permitted tifl . p S Multiple Use Operation S S S S S S S S (N-Z removed for illustration only) *&1 addition to the requirements set forth in this Ordinance, an massage therapy establishments and massage therapists are subject to the requirements contained in the Arden Hills Code of Ordinances, and amendments thereto. Zoning Amendment #2 Section 10. Special Provisions. (As it currently reads): G. Massage. Sauna and Rap Parlors In addition to the requirements set fort in this ordinance, all massage, sauna and rap parlors are subject to the requirements contained in the Arden Hills Code of Ordinances, and amendments thereto. (Changed to read as follows): G. Massage Therapv Establishments and Massage Therapists In addition to the requirements set fort in this ordinance, all massage therapy establishments and massage therapists are subject to the requirements contained in the Arden Hills Code of Ordinances, and amendments thereto. . Proposed Section 330_04 Relatinl! to Massal!c Therapv Establishments and Massal!e Therapists \\Earth\Planning\Planning Cascs\2005\05~06 Ordinance Amendments for Therapeutic Massage (PENDING)\PC Report Massage Therapy Rcvisions - OJ0205.doc Page 2 of 4 Much of the intent and language in the current Section 330.03 has been addressed through City Ordinance No. 329, relating to adult uses. The proposed Section 330.04 would replace section 330.03 with language from the City of Shore view's Massage Therapy regulations. Section 330.04 establishes standards for Massage Therapy Establishments, Massage Therapy Home Occupations, and Massage Therapists. The new section also establishes an application process requiring law enforcement background checks and requires that all massage therapists and massage therapist establishments (including home occupations) receive a license. . Licenses Subsequent to the January meeting staff received a phone call from a woman interested in ~ applying to be a Massage Therapist in Arden Hills. When alerted to the potential ~ our revisions, the woman asked how the City would handle licensing (ClIffmtI) IfiaSG~8'" ;< - ~e. not lit:~uo~d tluuu.01 t1" City). Since Massage Therapy is not currently licensed by the ~ State, many cities have required the activity to be regulated by their own individual II<CeflS;~ licenses. Staff reviewed the licensing situations for the cities ofRoseville, Mounds CJl"./t, View, and Shoreview and found that all three required a license per each therapist and a license per each establishment. The following table compares license fees of the three ci ti es surveyed: 2005 M Th L' ass age erapy I cense Fees City Massage Therapy Massage Establishment License Therapist License Mounds View $250 $100 Roseville $300 $75 Shoreview $100 $50 . Since the language and law enforcement agency are the same, and the administrative cost isn't expected to be very high, staff would recommend utilizing a fee structure similar to that of Shore view. In addition staff would recommend that each establishment and each therapist shall require a license. Massage Therapv Home Occupations At the January meeting there was some discussion regarding hours, space occupied by the home occupation, and other regulations proposed for Massage Therapy Home Occupations. In addition to the requirements proposed in Section 330.04, a Massage Therapy Home Occupation would have to comply with the regulations for Class II Home Occupations (Section 6B3). These regulations establish standards including: · A limited number of patrons may visit the premises · The home occupation does not occupy more than 33 percent ofthe floor area of the dwelling. · Off-street parking for no more than 2 additional vehicles other than those required by the occupants shall be permitted; on-street parking shall not be used to satisfy required parking . \\Earth\PJanning\Planning Cases\2005\05-06 Ordinance Amendments for Therapeutic Massage (PENDING)\PC Report Massage Therapy Revisions - 03020S.doc Page 3 of 4 . . . : . One person not residing in the residence may be employed to assist in the business activity. . The primary business activity is conducted by an occupant of the residence. . The home occupation does not require any special entrances to the dwelling. . There is no exterior evidence of the home occupation. . The home occupation is conducted entirely within the dwelling. . The home occupation shall not result in traffic, parking, noise, light, fumes, and odors to such an extent that it is noticcable that the property is being used for non- residential purposes. The standards for Massage Therapy Home Occupations were intended to build off ofthe existing home occupation regulations, minimize any potential for nuisances, and to insure that the home occupation was clearly an accessory use. Recommendation In Planning Case #05-06, staff recommends approval of: . Repealing Section 330.03 of the City Code relating to Massage, Rap, and Sauna Parlors and new Section 330.04 relating to Licensed Therapeutic Massage be adopted (these measures would be enacted by the City Council through City Ordinance - staff will try to have a sample of such ordinance available at the Planning Commission meeting). . Zoning Amendments # 1 and #2 (as listed above) to allow for Massage Therapy as a special use, not permitted use, or permitted use in certain Zoning districts. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for deniaL Ifthe City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Attachments 4b-l Proposed City Code Section 330.04 relating to Massage Therapy Establishments and Massage Therapists. \\Earth\Planning\Planning Cases\1005\05-06 Ordinance Amendments for Therapeutic Massage (PENDING)\PC Report Massage 111erapy Revisions - 030205.doc Page 4 of4 Planning Commission Meeting March 1, 1005 . Planning Commission Attachment 4b - 1 . . .' 330.04 Massage Therapy Establishments and Massage Therapists . Subd. 1 Purpose. The purpose and intent of this Ordinance is to regulate Massage Therapy Establishments and Massage Therapist in order to protect and promote the public health, safety and welfare by: A. Providing standards for education and training of Massage Therapists. B. Providing a clean. sanitary, healthy and safe environment in which Massage Therapists can operate. C. Requiring insurance coverage. D. Recognizing massage therapy as a legitimate business occupation. Subd. 2 Definitions. As used herein the following terms shall mean: A. "Massage Therapy" shall mean any method of pressure on, or friction against, or stroking, kneading, rubbing, tapping, pounding, vibrating or stimulating the external parts of the human body with the hands or with the aid of any mechanical or electrical apparatus, or other appliances or devices, with or without such supplementary aids as rubbing alcohol, liniment, antiseptic, oil, powder, creme, lotion, ointment or other similar preparations. B. "Massage Therapist" shall mean any person who offers the services of massage therapy as part of a commercial transaction. C. "Massage Therapy Establishment" shall mean any place wherein massage therapy is conducted by a Massage Therapist. . Subd. 3 Prohibitions. Except as hereinafter provided, no person, party, firm or corporation shall: A. Act in the capacity of a Massage Therapist without first obtaining a license as hereinafter provided. B. Operate a Massage Therapist Establishment without first obtaining a license as hereinafter provided. C. Submit an application for a Massage Therapist or Massage Therapy Establishment License which contains false, inaccurate or misleading information. D. Act in the capacity of a Massage Therapist or operate a Massage Therapy Establishment contrary to the provisions of this Section. E. Provide Massage Therapy to a person that does not at all times have the sexual or genital parts of their body covered with a nontransparent covering. F. Act in the capacity of a Massage Therapist without having the upper and lower parts oftheir body completely covered at all times with a nontransparent covering or nontransparent clothing. G. Place their hand or hands upon, touch with any part oftheir body, or fondle in any manner a sexual or genital part of any other person. . .' ! . Subd. 4 Exemptions. The following people are exempt from compliance with the provisions of this Chapter provided that they are rendering massage therapy within their scope of employment and at their normal place of business: A. Persons duly licensed in the State of Minnesota to practice medicine, surgery, osteopathy, chiropractic and physical therapy, podiatry and nursing; and individuals performing massage therapy under the direction of such persons; B. Athletic directors and trainers certified by the National Associate of Athletic Trainers; C. Beauty culturists and barbers, who do not give, or hold themselves out to give, massage therapy as defined herein, other than as is customarily given in such places of business for the purposes of beautification; Suhd. 5 License Application and Fee. An application for a Massage Therapist or Massage Therapy Establishment shall be submitted on forms provided by the City Administrator which shall be fully, truthfully and accurately completed. The license fee, as determined from time to time by Council Resolution, shall be submitted with the application. Licenses shall expire December 31 st of each year. Subd.6 Law Enforcement Review. Upon receipt, the City Administrator shall forward copies of all application to the City's law enforcement agency. The City's law enforcement agency shall report, in writing, to the City Administrator, as to any police . record of the applicant which may reflect upon moral character or responsibility. Subd.7 shall: Requirements for Massage Therapist's License. A Massage Therapist B. Be eighteen (18) years of age or older, verified by a birth certificate or driver's license. Havereceived a Comprehensive Certificate of Massage from a school recognized by the Minnesota Higher Education Board with a minimum of 500 class credit hours and is a member in good standing of the Minnesota Therapeutic Massage Network or the American Massage Therapy Association or other organizations possessing the same of similar standards and having an enforcement code of ethics. A. Subd_ 8 Massage Therapy Establishment Restrictions. A Massage Therapy Establishment shall comply with the following regulations: . A. The premises shall comply with applicable Zoning, Fire, Health, and Building Codes. B. The premises and equipment shall be clean, sanitary and well maintained. C. The holding of a license hereunder does not negate the requirement to hold other licenses or permits which may be applicable. D_ No gambling shall be permitted on the licensed premises. , E. No alcoholic beverages shall be allowed on or permitted to be brought onto the licensed premises. F. No person who is visibly under the influence of alcoholic beverages or drugs shall be allowed on the licensed premises. G. No person shall be permitted to engage in disorderly conduct on the licensed premises and the licensee shall obey any reasonable order of the city's law enforcement agency to terminate or prevent such disorderly conduct. H. Licensees shall comply with City, County, State of Federal laws, rules and regulations which are applicable to the licensed premises. I. The licensed premises shall be closed between the hours of 10:00 p.m. and 6:00 a.m. J. There shall be a waiting room for patrons which is separate from any area wherein massage therapy is performed. K. Licensee shall permit inspections during regular business hours by the City's law enforcement agency, building inspector, or appropriate fire or health officials to determine compliance with the City regulations or other appropriate state or county regulations. . Subd. 9 Massage Therapy Home Occupation Restrictions. A Massage Therapy Home Occupation shall comply with the following regulations: A. The premises shall comply with applicable Zoning, Fire, Health, and Building Codes. B. The premises and equipment shall be clean, sanitary and well maintained_ C. The holding of a license hereunder does not negate the requirement to hold other licenses or permits which may be applicable. D. No gambling shall be permitted on the licensed premises while customers of the home occupation are on the premises. E. No alcoholic beverages shall be allowed on or permitted to be brought onto the licensed premises by customers of the home occupation. Nor shall alcoholic beverages be offered to or provided to the customers of the home occupation. F. No person who is visibly under the influence of alcoholic beverages or drugs shall be allowed on the licensed premises. G. No person shall be permitted to engage in disorderly conduct on the licensed premises and the licensee shall obey any reasonably order of the City's law enforcement agency to terminate or prevent such disorderly conduct. H. Licensees shall comply with the City, County, State or Federal laws, rules and regulations which are applicable to the licensed premises. I. The licenscd premises shall be closed between the hours of 10:00 p.m. and 8:00 a.m. on wcckdays and shall be closed between the hours of6:00 p.m. and 10:00 a.m. on weekends. The licensed premises shall also be closed between the hours of6:00 p.m. and 10:00 a.m. on holidays. J. Customer appointments shall be scheduled so that there shall not be a need for a waiting room. If a waiting room is determined to be necessary it shall be separate from any area wherein massage therapy is performed. . . . . . r ) K. Licensee shall permit inspections of the home occupation during regular business hours by the City's law enforcement agency, building inspector, or appropriate fire or health officials to determine compliance with the City regulations or other appropriate state or county regulations. L. Licensee shall comply with all other parts of this code unless otherwise stated. M. Licensee shall comply with the Home Occupation regulations established in the City's Zoning Ordinance and shall comply with the conditions of the Special Use Permit establishing the Massage Thcrapy business as a home occupation. Subd.l0 Display of Permits. The license of the Massage Therapy Establishment and of every Massage Therapist employed thereby, shall be displayed in an open and conspicuous place on the premises and shown to law enforcement officers upon request. Subd. 11 Changed Conditions. All licensees must notify the City Administrator. in writing, as soon as practicable, but in no event later than ten (l0) days, of each and every material change in circumstances with respect to material and information contained in or a part of the license application. Subd. 12 Insurance. Massage Therapist Licensees must have and maintain in full force and effect, during the license period, a policy of liability and malpractice insurance issued by an insurance company licensed to do business in the state of Minnesota covering death, personal injury and property damage in the minimum amount of Three Hundred Thousand ($300,000) Dollars per person per occurrence. City Council Meeting April 11, 2005 . Attachment 6C - 2 . . ~ ~~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 356 AN ORDINANCE RELATING TO MASSAGE THERAPY ESTABLISHMENTS AND MASSAGE THERAPISTS THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTION 330.04 AND ITS SUBDIVISIONS ARE HEREBY ADDED TO THE ARDEN HILLS MUNICIPAL CODE; AND THAT SECTIONS 5 (E) AND 10 (G) OF ARDEN HILLS ZONING ORDINANCE 291 ARE AMENDED TO READ AS FOLLOWS: City Code Section 330.04, Massal!e Therapv Establishments and Massal!e Therapists. . Subd. 1 Purpose. The purpose and intent of this Ordinance is to regulate Massage Therapy Establishments and Massage Therapists in order to protect and promote the public health, safety and welfare by: A. Providing standards for education and training of Massage Therapists. B. Providing a clean, sanitary, healthy and safe environment in which Massage Therapists can operate. C. Requiring insurance coverage. D. Recognizing massage therapy as a legitimate business occupation. Subd. 2 Definitions. As used herein the following terms shall mean: A. "Massage Therapy" shall mean any method of pressure on, or friction against, or stroking, kneading, rubbing, tapping, pounding, vibrating or stimulating the external parts of the human body with the hands or with the aid of any mechanical or electrical apparatus, or other appliances or devices, with or without such supplementary aids as rubbing alcohol, liniment, antiseptic, oil, powder, creme, lotion, ointment or other similar preparations. B. "Massage Therapist" shall mean any person who offers the services of massage therapy as part of a commercial transaction. C. "Massage Therapy Establishment" shall mean any place wherein massage therapy is . conducted by a Massage Therapist. . . . Subd. 3 Prohibitions. Except as hereinafter provided, no person, party, firm or corporation shall : A. Act in the capacity of a Massage Therapist without first obtaining a license as hereinafter provided. B. Operate a Massage Therapist Establishment without first obtaining a license as hereinafter provided. C. Submit an application for a Massage Therapist or Massage Therapy Establishment License which contains false, inaccurate or misleading information. D. Act in the capacity of a Massage Therapist or operate a Massage Therapy Establishment contrary to the provisions ofthis Section. E. Provide Massage Therapy to a person that does not at all times have the sexual or genital parts of their body covered with a nontransparent covering. F. Act in the capacity of a Massage Therapist without having the upper and lower parts of their body completely covered at all times with a nontransparent covering or nontransparent clothing. G. Place their hand or hands upon, touch with any part of their body, or fondle in any manner a sexual or genital part of any other person. Subd. 4 Exemptions. The following people are exempt from compliance with the provisions of this Chapter provided that they are rendering massage therapy within their scope of employment and at their normal place of business: A. Persons duly licensed in the State of Minnesota to practice medicine, surgery, osteopathy, chiropractic and physical therapy, podiatry and nursing; and individuals performing massage therapy under the direction of such persons; B. Athletic directors and trainers certified by the National Associate of Athletic Trainers; C. Beauty culturists and barbers, who do not give, or hold themselves out to give, massage therapy as defined herein, other than as is customarily given in such places of business for the purposes of beautification; Subd. 5 License Application and Fee. An application for a Massage Therapist or Massage Therapy Establishment shall be submitted on forms provided by the City Administrator which shall be fully, truthfully and accurately completed. The license fee, as determined from time to time by Council Resolution, shall be submitted with the application. Licenses shall expire December 31 sl of each year. Subd.6 Law Enforcement Review. Upon receipt, the City Administrator shall forward copies of all application to the City's law enforcement agency. The City's law enforcement agency shall report, in writing, to the City Administrator, as to any police record of the applicant which may reflect upon moral character or responsibility. 2 Subd. 7 Requirements for Massage Therapist's License. A Massage Therapist shall: . A. Be eighteen (18) years of age or older, verified by a birth certificate or driver's license. B. Have received a Comprehensive Certificate of Massage from a school recognized by the Minnesota Higher Education Board with a minimum of 500 class credit hours and is a member in good standing of the Minnesota Therapeutic Massage Network or the American Massage Therapy Association or other organizations possessing the same or similar standards and having an enforcement code of ethics. Subd. 8 Massage Therapy Establishment Restrictions. A Massage Therapy Establishment shall comply with the following regulations: A. The premises shall comply with applicable Zoning, Fire, Health, and Building Codes. B. The premises and equipment shall be clean, sanitary and well maintained. C. The holding of a license hereunder does not negate the requirement to hold other licenses or permits which may be applicable. D. No gambling shall be permitted on the licensed premises. E. No alcoholic beverages shall be allowed on or permitted to be brought onto the licensed premises. F. No person who is visibly under the influence of alcoholic beverages or drugs shall be allowed on the licensed premises. G. No person shall be permitted to engage in disorderly conduct on the licensed premises and the licensee shall obey any reasonable order ofthe city's law enforcement agency . to terminate or prevent such disorderly conduct. H. Licensees shall comply with City, County, State of Federal laws, rules and regulations which are applicable to the licensed premises. 1. The licensed premises shall be closed between the hours of 10:00 p.m. and 6:00 a.m. J. There shall be a waiting room for patrons which is separate from any area wherein massage therapy is performed. K. Licensee shall permit inspections during regular business hours by the City's law enforcement agency, building inspector, or appropriate fire or health officials to determine compliance with the City regulations or other appropriate state or county regulations. Subd. 9 Massage Therapy Home Occupation Restrictions. A Massage Therapy Home Occupation shall comply with the following regulations: A. The premises shall comply with applicable Zoning, Fire, Health, and Building Codes. B. The premises and equipment shall be clean, sanitary and well maintained. C. The holding of a license hereunder does not negate the requirement to hold other licenses or permits which may be applicable. D. No gambling shall be permitted on the licensed premises while customers of the home occupation are on the premises. 3 . . . . E. No alcoholic beverages shall be allowed on or permitted to be brought onto the licensed premises by customers of the home occupation. Nor shall alcoholic beverages be offered to or provided to the customers ofthe home occupation. F. No person who is visibly under the influence of alcoholic beverages or drugs shall be allowed on the licensed premises. G. No person shall be permitted to engage in disorderly conduct on the licensed premises and the licensee shall obey any reasonable order of the City's law enforcement agency to terminate or prevent such disorderly conduct. H. Licensees shall comply with the City, County, State or Federal laws, rules and regulations which are applicable to the licensed premises. I. The licensed premises shall be closed between the hours of 10:00 p.m. and 8:00 a.m. on weekdays and shall be closed between the hours of 6:00 p.m. and 10:00 a.m. on weekends. The licensed premises shall also be closed between the hours of 6:00 p.m. and 10:00 a.m. on holidays. J. Customer appointments shall be scheduled so that there shall not be a need for a waiting room. If a waiting room is determined to be necessary it shall be separate from any area wherein massage therapy is performed. K. Licensee shall permit inspections of the home occupation during regular business hours by the City's law enforcement agency, building inspector, or appropriate fire or health officials to determine compliance with the City regulations or other appropriate state or county regulations. L. Licensee shall comply with all other parts of this code unless otherwise stated. M. Licensee shall comply with the Home Occupation regulations established in the City's Zoning Ordinance and shall comply with the conditions of the Special Use Permit establishing the Massage Therapy business as a home occupation. N. Any change in ownership of the home shall negate the license of the massage therapy establishment as a home occupation and the Special Use Permit for such home occupation shall also hecome invalid. Subd. 10 Display of Permits. The license of the Massage Therapy Establishment and of every Massage Therapist employed thereby, shall be displayed in an open and conspicuous place on the premises and shown to law enforcement officers upon request. Subd. 11 Changed Conditions. All licensees must notify the City Administrator, in writing, as soon as practicable, but in no event later than ten (10) days, of each and every material change in circumstances with respect to material and information contained in or a part ofthe license application. Subd. 12 Insurance. Massage Therapist Licensees must have and maintain in full force and effect, during the license period, a policy ofliability and malpractice insurance issued by an insurance company licensed to do business in the state of Minnesota covering death, personal injury and property damage in the minimum amount of Three Hundred Thousand ($300,000) Dollars per person per occurrence. 4 Ordinance. 291, Section 5 (E) Land Use Chart . E. LAND USE CHART P D Permitted Planned Unit Not Permitted S A SA Special Use Permit Accessory Special Accessory Use Permit USES R-I R-2 R-' R-4 NB 8-1 B-2 B-3 B-4 CC GB ]-1 1-2 ]-FLEX .T",',~ ISA I SA SA SA iiA Is. SA '^ .SA SA SA Boardino House S S S S S 'Bli'siness.Service A p P P S P P P P Clinic p P P P P S P P P p-- Club or Lodo-e nem-nrofi'f'i p P P S Club Snorts & Fitness A p P P S P P P - Iv p p Ds" Care/Residential Facilih,: Da~' Care'Fa:cilit,,: 10 or less p Ip p P IA IA A A TA A A IA IA A ''''''''0 I. IP IP I v I v Ip Ip Ip P Fac;l;tu -;: ] Iv v Iv 11> S S < - S S DooKennel S S ..--- Do'" Run A A A Drive-in Business = S S S A nil...,: Pick Do StatiOn S A A A Self Service laundrv S S S : i AH"o,"' S S D D Iv p Dwellinp: Sioute Familv under Dwellin(J: densitv zonino- D D D D - Dw~ : Tw. m S Is Iv p S Dwellin": Multi Ie Familv D D S S D Earth-sheltered Home S S S S Financial Institution & Service p p p p p S p p p P Ip~....". T"'.k Is S - Home Occu'"'ation: Class I A A A A A : rjooo TI '^ 10, ISA St. SA -- Hotel/Motel p p S S S S House o{Worshin S S S S S lnstitutional HousinlJ" S S S S S n Rc] , 10 Is S S S 10 Is 10 S 0 10 S S ManufacturinlJ&Processin": . Class I A A A P P P P t-ManufActuring & Processimr" I p Minioo- S S S S S S S S S S S S S Manufactured Home Park S - - ~ - *Massa:ge Thera-pv S S S -- P P P P P - P P -- P Mortuary, Funeral Horne - -- -- - -- - p p - S -- -- -- S- Multinle Use Oneratioo S S S S S S S S S Nursery S S S S -.=-- Office - p p p p p p p - p - p p Pa\VJl Shor. Personal Service S A P P P S P - A Public Use S S S S S S S S S S S S S S Research S p S S p P p p Research Animals . - S -.- S S Restaurant S p- p p S p S S Restaurant-Fast Food S S S Retail Sales_.& Service p p p p .--- S A A A A Service Stalion ... S S S S S School General Education S S S S - -- -- S -- -- School Hip-her Education - D .- ..- S .. -- School Snecial Education , - S S S IS -.--.. - - -- ~toIage, Exterior ,- I -- SA - ---- ,,-- Studio i S S p p p IS -- -- . . 5 . . . Theater Indoor - - - - -- -- -- p - s -- - -- -- Utiljt:.-;~Distributidll Line P P P P P P P P P I\ 1> p; , P Utilit Substation , S ''''''h;' ._~ " 0 S S 0 I" '-, " " S S 7' Vehicle Motorized Uasi~ai1d;Rentals I, r; I IS . ]s.I, 1>, ,I> h I Warehousin(. - -- I ~- - -- - IA IA IA IA L IS Ip Ip IS *In addition to the requirements set forth in this Ordinance, all massage therapy establishments and massage therapists are subject to the requirements contained in the Arden Hills Code of Ordinance, and amendments thereto. Ordinance 291. Section 10 (G). Massal!e Therapv Establishments and Massal!e Therapists. In addition to the requirements set forth in this ordinance, all massage therapy establishments and massage therapists are subj ect to the requirements contained in the Arden Hills Code of Ordinances, and amendments thereto. THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTION 330.03 OF THE ARDEN HILLS CITY CODE AND ITS SUBDIVISIONS ARE HEREBY REPEALED. Effective Date. This Ordinance shall become effective the 21 st day of April, 2005. Adoption Date. Passed by the City Council of the City of Arden Hills the _day of ,2005. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE WOLFE CITY ADMmISTRATOR F:\users\JaniceVerry\Arden HiIIs\Ordinance 356 - 4.doc 6 ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE SUMMARY ORDINANCE NO. 356 RELATING TO MASSAGE THERAPY ESTABLISHMENTS AND MASSAGE THERAPISTS On the 11 th day of April, 2005, the Arden Hills City Council adopted Ordinance No. 356, and by four affirmative votes pursuant to Minn. Stat. 9412.191, Subd. 4, directed that a summary of the Ordinance be published. . Arden Hills Ordinance No. 356 is entitled "An Ordinance Relating to Massage Therapy Establishments and Massage Therapists" and will become effective the day following publication of this Ordinance Summary. The Ordinance No. 356 repeals Section 330.03 of the Arden Hills City Code Relating to Massage, Rap, and Sauna Parlors, and adopts new section 330.04 relating to Massage Therapy Establishments and Massage Therapists. The Ordinance also amends Sections 5(E) and 10(G) of Ordinance 291. A copy of the Ordinance is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE WOLfe, CJTY ADMINISTRATOR Publication Date. Published on the day of ,2005. . F:\userslJ~njccl.lt'lr)-\Arde]) HilbIOrdin<lTl("e :~~6 Summilr) - -t do, City Council Meeting April 11, 2005 . Attachment 6C - 3 e . ~ ~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 361 AN ORDINANCE AMENDING SECTION VIII OF APPENDIX "A" OF THE ARDEN HILLS MUNICIPAL CODE CONTAINING THE FEE SCHEDULE FOR THE CALENDAR YEAR 2005 The City Council of Arden Hills herehy ordains that Section VIII titled "Miscellaneous/Retail Activities-(Located in Chapter 3)" of Appendix "A" to the Municipal Code containing the Fee Schedule for Calendar year 2005 is hereby amended by deleting the following provisions relating to Massage Parlors/Sauna; Massage Per Facility $3,000.00 Parlor/Sauna Personal Service License $100.00 . And by adding the following provisions relating to Massage Therapy Establishments and Massage Therapists: Massage Therapy Per Facility $150.00 Establisbments (includes annual license and background check) Massage Therapist (annual license) $50.00 The City Council of Arden Hills hereby ordains that these amendments to Section VIII of Appendix "A" containing the Fee Schedule for Calendar year 2005 are hereby adopted, and made part of Appendix "A" to the Municipal Code. Effective Date:. This Ordinance shall become effective the 21 st day of April, 2005. Adoption Date: Passed by the City Council of the City of Arden Hills on the II th day of April, 2005. . . . . ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the ~ day of Beverly Aplikowski, Mayor ,2005. \\Earth\admin\Council\Ordinances\Ordinance 361 Amending the 2005 Fee Schedule for Massage Therapy.doc City Council Meeting April 11, 2005 . Attachment 6C - 4 . . ARDEN HILLS PLANNING COMMISSION - MARCH 2, 2005 6 Commissioner Larson moved, seconded by Commissioner Zimmerman to recommend denial of Planning Case No. 05-09: David Radziej and Roger Sabot, 4365 and 4367 Lexington Avenue; Driveway Variances, reasons for denial: I. The lack of detail plans and the engineering necessary to show exactly what the dynamics of the access are going to be. The owners have the opportunity to work this out between the City and the County Engineers and come up with a better engineercd plan than submitted. 2. The shared access was a condition of approval for the original development of the site and other conditions of approval, which was the turnaround was not met, so therefore, the Commission did not know how the site functions if that condition was in place. 3. multiple accesses to the property and the proximity to the Victoria and Amble intersection would be more confusing and dangerous to traffic on Lexington A venue and to the occupants. . Commissioner Larson believed the applicants did have access problems and he could look much more favorably on this if there were detailed engineering plans. Commissioner Thompson agreed. Commissioner Zimmerman understood applicant's thoughts wanting two additional driveways, but he did not see how the logistics would work. Chair Sand stated he believed it was not the applicant's fault that the turnaround was not put in, but this should have been taken care of at thc time the building permit was issued. He shared the other Commissioner's concerns and indicated he might be more amenable . going along with this proposal with detailed Engineering's plans. The motion carried unanimously (5-0). Roger Sabot stated they were not informed by the County that they needed a detailed drawing; that they only needed a sketch, which is what they presented. B. PLANNING CASE 05-06: CITY OF ARDEN HILLS. 1245 W. HIGHWAY 96: CITY CODE OF ORDINANCES AMENDMENT FOR THERAPEUTIC MASSAGE. Mr. Hellegers stated staff was recommending repealing eXlstmg City Code Section 330.03 relating to massage, rap, and sauna parlors; adopting proposed Section 330.04 relating to Massage Therapy Establishments and Massage Therapists; and Amending Sections 5.E and JO.G of the Zoning Ordinancc to refcrence Massage Therapists and Massage Therapy Establishmcnts. Chair Sand requested a distinction be put in that the license went with the person and not the housc, so if new owners were to come in and they wanted licensing, they would need to acquire it. Chair Sand opcned the public hearing at 8:] 3 p.m. . Chair Sand invited anyone for or against this Ordinance to come forward. Corrine Vahle, 1365 Arkwright St. #201. St. Paul, stated she was licensed in New Brighton and shc had just surrendered her St. Paul license because the office where she ARDEN HILLS PLANNING COMMISSION - MARCH 2, 2005 7 . was working at was closing. She indicated she was in attendance tonight to see what the City's licensing requirements that were being proposed. She stated she liked the extension of the hours and that there was a requirement for a waiting room for the patrons. She noted she was also in agreement with the fees being proposed. Chair Sand closed the public hearing at 8: I 8 p.m. Commissioner Zimmerman moved, seconded by Commissioner Larson to approve Planning Case No. 05-06: City of Arden Hills, 1245 W. Highway 96; City Code of Ordinances Amendment for Therapeutic Massage and repealing existing City Code Section 330.03 relating to Massage, Rap, and Sauna Parlors; adopting proposed Section 330.04 relating to Massage Therapy Establishments and Massage Therapist; and amending Sections 5.E and 10.G of the Zoning Ordinance to reference Massage Therapist and Massage Therapy Establishments. After further discussion Commissioner Zimmerman withdrew his motion to restate it and Commissioner Larson withdrew his second. . Commissioner Zimmerman moved, seconded by Commissioner Larson to recommend Planning Case 05.06 approval based on staff's recommendations for repealing Section 330.03 of the City Code relating to Massage, Rap, and Sauna Parlors and new Section 330.04 relating to Licensed Therapeutic Massage and approving Zoning Amendments numbers I and 2 to alJow for massage as a special use, not permitted use, or permitted use in certain Zoning districts. The motion carried unanimously (5-0). C. PLANNING CASE 05-08: CITY OF ARDEN HILLS. 1245 W. HIGHWAY 96, SIGN ORDINANCE AMENDMENTS FOR ATHLETIC FIELD SIGNAGE AT BETHEL UNIVERSITY, NORTHWESTERN COLLEGE, AND MOUNDS VIEW HIGH SCHOOL Mr. HelJegers requested the Commission consider staff's recommendations to amend Ordinance No. 333 "An Ordinance Regulating Signage Standards within the City of Arden HilJs" to establish standards for athletic field signage at Bethel University, Mounds View High School, and Northwestern College where such signage is visible from a public roadway or property outside of these educational institutions. . Mr. HeIJegers stated representatives from Mounds View School District approached the City about the possibility for athletic field signage on the Mounds View High School properly late in 2004. At their meetings on December 2004, January 2005, and February 2005, the Planning Commission discussed the issue of whether athletic tjeld signage should be regulated by the Sign Ordinance and if regulated what standards should bc applied. At their February 2005 meeting, the Planning Commission reviewed proposed amendments to the Zoning Ordinance to address the issue of athletic field sign age and recommended certain changes to the proposed language. Subsequent to the February meeting, staff sent copies of the proposed language to representatives at Bethel University, Mounds View High School, and Northwestern College and asked for their input on the proposed language. Representatives from Bethel University recommended that the Temporary Sponsorship Banners be increased slightly in size and also statcd that ARDEN HILLS PLANNING COMMISSION - JANUARY 5, 2005 6 Commissioner Holmes suggested wording be added to the Ordinance that the content of the signs be regulated by the institution owning the facility. Chair Sand agreed this type of language would resolve any Freedom of Speech issues. . B. CONTINUED DISCUSSION ON THERAPEUTIC MASSAGE AND HOME OCCUPATION PERMITS Mr. Clark stated at the Decemher 1, 2004 Planning Commission meeting the Planning Commission discussed massage regulations and whether they should be revised. The general direction of the Planning Commission was that Therapeutic Massage was something that should be allowed in Arden Hills and should be considered as a suitable Home Occupation. Furthermore, the Planning Commission asked staff to check with surrounding communities to see how they handled regulating Therapeutic Massage. He reviewed Home Occupation versus massage, rap, and sauna parlor regulations as well as a comparison of Other Cities' Therapeutic Massage regulation. He also reviewed the standards for Therapeutic Massage. He stated staff recommended deleting the existing Section 330.03 and replace it with language from eithcr the Shore view or Falcon Heights Therapeutic Massage regulations. He noted if the Planning Commission determined that one of the ideas proposed was the preferred alternative, slaff would schedule a public hearing for the Planning . Commission's February meeting. If however, the Planning Commission would want additional review, staff would schedule this item as continued discussion on the February Planning Commission Agenda. Commissioner Larson stated he favored the Shore view ordinance. Chair Sand stated he believed all of the ordinances offered different things. He stated he liked the New Brighton policy language because it addressed this in a positive manner, but agreed the Shoreview ordinance read the best. Commissioner Zimmerman stated he agreed with the proposed language. Commissioner Bezdicek asked if legal counsel would review this language prior to it being brought back to the Planning Commission. Mr. Clark replied it would be approved by the City Attorney prior to the February mecting. Commissioner Holmes asked undcr item i. why they had different hours for wcekdays and weekends. She stated somc of the other City ordinances did not have this distinction. She stated she believed the times should be the same for both weekdays and weekends. Mr. Clark replied the reason this was done was because this was a home occupation and more people wcrc home on the weekends and therefore as a matter of c01ll1esy, they opened later. . Commissioner Modescttc stated she agreed with Commissioner Holmes and she did not see why there should bc different hours on weekdays and weekends. . . . ARDEN HILLS PLANNING COMMISSION - JANUARY 5, 2005 7 Commissioner Bezdicek stated he agreed with the language as presented. Commissioner Larson agreed with Commissioner Bezdicek. Chair Sand stated they should also add holiday hours to be the same as weekend hours. Chair Sand noted they should also add a percentage of space that could be used for this home occupation. Mr. Clark replied they could add that. Commissioner Larson statcd this might be discriminating against smaller homes, but with the portable tables, this would not be a permanent space anyway. Mr. Clark noted what thcy were really talking about was the size of the table and he believed it would be more imporlant to limit the number of employees. Chair Sand asked if they should limit the number of customers at a time. Mr. Clark replied staff could eliminate the need for a waiting room, which would basically limit it to only one customer. Chair Sand noted the resident at the previous meeting had indicated her intent was to cventually teach couple massage and asked if they wanted to limit it to only one customer at a time. Commissioner Holmes stated she did not want to have more than one customer vehicle at a time on the premises. However, she understood there might be some overlap of customers once in awhile. Commissioncr Bezdicek noted that this language gave the City the ability to inspect the property and asked if the City would know what to inspect. Mr. Clark replied this was a prccaution in the event the City needed to inspect the premises, the business owner could not keep them out. Commissioner Zimmennan asked if the resident who was at the previous meeting was given a copy of this report. Mr. Clark replied he was not sure, but it was his intent to come up with firmer language and then send it to her. D. DISCUSSION ON FRONT PORCHES/SETBACK EXCEPTIONS Mr. Clark statcd staff had received several telephone calls from residents inquiring about adding porches onto their homes. Cun-ently, porches would be permitted if they either met the front setback or did not extent beyond 3 feet into the front, side or rear setback. This setback exception cun-ently applied to structural items like: Eaves. cantilevered arcas, cornices, canopies, awnings, decks, balconies, sleps, ramps, fire escapes and chimneys. Not only did this exception not allow much space for porches, on homes that currently meet the front setback, it barely provided enough space for people approaching a front door without having to back down the steps. He stated recognizing that front porches can offer a welcoming presence for homes and bctter curb appeal, the City of Richfield created a mechanism within their codes to allow porches to be counted as setback exceptions, but required staff review and established specific design criteria. He askcd if thc City should pursue amcnding the Zoning ARDEN HILLS PLANNING COMMISSION - December], 2004 7 B. DISCUSSION ON THERAPEUTIC MASSAGE AND HOME OCCUPATION PERMITS . Mr. Hcllcgcrs stated a resident had inquired about the Thcrapeutic Massage as a potential Home Occupation_ He noted based on current City Regulations for Massage, Rap, and Sauna Parlors it does not appear that any sort of massage business could be operated out of a home. City Code attempts to regulate these activities and provides certain exclusions howevcr Therapeutic Massage is not one of them. Mr. Hellegers asked the Planning Commission if Therapeutic Massage should be added to the exceptions, or should Therapeutic Massage and/or massage in general be expressly prohibited as a home occupation under the Zoning Ordinance. Commissioner Larson stated he believed the current City Regulation was outdated and should be looked at again. He indicated the concept of a therapeutic massage was a needed alternative medical treatment and he did not see why this could not be a reasonable home occupation. Commissioncr Modesette agreed with Commissioner Larson and indicated this would be the type of a business would be more in parallel with a home occupation. Commissioner Ricke asked if staff had checked with other surrounding communities for their regulations_ Mr. Hellegers replied he knew Richfield had a concern about the . inspection process with this type of a business. He noted he was also aware of a similar business in Minneapolis, so other communities did allow this type of activity. Mr. HelJegers stated that staff would rcsearch this further before the item returned to the Commission. Commissioner Ricke stated instead of starting from scratch, they should look at what the other communities had done and what their experiences have been. She believed there was a role and need for this type of a service in the community. Commissioner Zimmcrman noted a number of salons and spas also offered therapeutic massagc. Commissioner Larson stated it appearcd therc was support for this type of a business and suggested staff research this further and come up with proposed language for the Comrnission's review. Chair Sand noted there should bc some minimal requirements required of this type of business also. Karin Muska. 3260 Snelling A venue North, stat cd as far as licensure, therapeutic massages were not Iiccnscd in Minnesota, but she was going to school and would graduate in Dcccmber. She stated she had over 700 hours of experience and shc was over the ccrtification requirement. She indicated they were looking to he licensed in . Minnesota so they could get some respectability_ She stated she wanted to protcct her family as much as possible_ so the type of business she wanted was through referrals and she would also likc to limit it to women only_ She noted her eventual goal would bc to teach couples how to give therapeutic massages to each other and their children. . . . ARDEN HILLS PLANNING COMMISSION - December 1,2004 8 Chair Sand asked what the difference was between a therapeutic massage and a chiropractor. Ms. Muska replied she was not qualified to do any diagnosis and would not be involved in skeletal manipulations. Her business would only deal with the tissues. Commissioner Zimmerman asked if she had considered working for a business that was already established in massage. Ms. Muska replied initially she would probably work for a business to get the practice and experience, but she wanted to be around her children, so eventually she wanted to have a small practice out of her home. C. DISCUSSION ON BALL FIELD SIGNAGE AT MOUNDS VIEW HIGH SCHOOL Mr. Hellegers stated staff had received inquiries from Mounds View School District about allowing sponsorship signage around the football and track field. Based on staff's discussion with the MVSD it sounded like the sign age would be banner signs that could be affixed to the fences surrounding the field during the fall football/soccer, and spring track seasons. He indicated currently the Sign Ordinance regulates all signage in the City and does not provide an exemption for ball field sign age. He asked should ball field signage be exempted from the Sign Ordinance regulations and should specific criteria for ball field signage be established and added to the Sign Ordinance to handle the size and type of sign age. Commissioner Zimmerman stated he did not have a problem with this request because it would be internal to the ball field and he believed advertising was a part of the process and there were financial reasons to consider this for the School and since the only people who were going to see the signage were the people attending the event, he did not see this as an issue. Commissioner Ricke stated she had no objection to banners being at the ball fields, but should they have some guidelines for it. She also asked if this should be limited to school only. Commissioner Larson stated banners that were only visible inward were a reasonable request considering the funding that was needed to keep the programs going. Chair Sand stated they needed to recognize if there were residential homes in the area and if the banners wcre visible from the homes. Commissioner Zimmerman suggested all banners be laken down after the particular sporting season is donc. That way, when there were no activities on the field, the signage would not be there. Commissioner Holmcs suggested they mighl want to take the banners down after cvcry game. Chair Sand noted they could regulate the timing and use of the banners instead of banning them completely. ~ ~HlLLS City ot Arden Hills Re uest for Council Action Prepared by: PH Dept.: Comm. ev. Council Mtg. Date: 4/11/2005 Final Action Needed By: 04/11/05 Agenda Item III PC #05-07. Front Porches Encroachments Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 Council Action Request: . Consider Ordinance #357 which would amend section 6.C.2.a of Zoning Ordinance #291 and insert new section 6.C.2.d into Zoning Ordinance #291. allowing for front porches of up to ten feet and with a minimum setback of 30 feet from the front or side-yard corner property lines. which meet design standards to be allowed subject to staff review and approval. . Consider Resolution #05-29 which would add the front porch language and Front Porch Design Guidelines to Appendix A of Zoning Ordinance #291. Staff Recommendation: . Approve proposed Ordinance #357 which would amend section 6.C.2.a of Zoning Ordinance #291 and insert new section 6.C.2.d into Zoning Ordinance #291, allowing for front porches of up to ten feet and with a minimum setback of 30 feet from the front or side-yard corner property lines and which meet design standards to be allowed subject to staff review and approval. . Approve Resolution #05-29 which would add the front porch language and Front Porch Design Guidelines to Appendix A of Zoning Ordinance #291.e. . Advisory Commission Action: ___._f>lann ing PTRC Action Commission Not Supporting Documents (which are attached to this Action Form): 1ZI Memo/Letter: - Staff Report to the Council - April 11 , 2005 - Staff Report to the Planning Commission - March 2, 2005 1ZI Resolution (No. 05-29) 1ZI Ordinance (No.357) o Engineering Recommendation: o Attorney Recommendation: 1ZI Other: - Minute excerpts from Planning Commission meetings eFinanciallmPlications: Administrator/Staff Comments: Page 1 of 1 . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 6.D April 11, 2005 TO: Mayor and City Council FROM: Peter Hellegers, City Planner N "7!'- SUBJECT: PC #05-07, The City of Arden Hills Setback Exceptions for Front Porches Requested Action · Consider Ordinance #357 which would amend section 6.C.2.a of the Zoning Ordinance and insert new section 6.C.2.d into the Zoning Ordinance, allowing for front porches of up to ten feet and with a minimum setback of30 feet from the front or side-yard comer property lines, which meet design standards to be allowed subject to staff review and approval. · Consider Resolution #05-29 which would add the front porch language and Front Porch Design Guidelines to Appendix A of Zoning Ordinance #291. Planninl! Commission Recommendation Recommendation and Conditions of Approval At their March 2, 2005 meeting the Planning Commission reviewed Planning Case #05-07 and unanimously recommended approval (5-0) of the Zoning Ordinance Amendments as proposed. Update I have fielded questions from several residents interested in the front porches as permitted encroachment language. Two residents have raised the question of exterior wall material; one was advocating for only open-air porches, the other for open-air or full screen porches and not 3- season porches. As currently proposed, the language from the proposed design guidelines reads that: "The exterior walls are considered to be those exterior surfaces from the floor line to the ceiling of the porch. This surface is to be at least 65 percent open and 35 percent solid The open surfaces are to be open air or occupied by operable windows. screens, and/or full lite doors. The solid surfaces are to be exterior materials that are consistent or complemental)' in color, texture, and quality to those of the front of the existing home. " \\EarthIPlanning\Planning Cases\2005\05-07 Zoning Ordi:mce Amendments for Front Porch Encroachments (PENDING)\04~t ]-05 CC Report Front Porch Exceptions,doc Page 1 of2 This language would allow for open-air porches but also screen porches and porches that are . mostly glass (minimum of 65 percent glass surface). The 65 percent open to 35 percent solid ratio would prevent the porches from becoming full year-round room additions. The 35 percent solid area would generally be an area for railings or a wall base around the edge of the porch. A second question that has been raised a couple of times is in regard to the solid base requirement for the porches. As currently proposed the language would require that all porches be built on a solid base (i.e. concrete block, etc.). The intent of the solid base was to have the porch base appear consistent with the base of the house. This requirement may also create porches that are structurally superior and therefore should make them last longer. The Planning Commission reviewed both of these design questions and unanimously (5-0) approved the language as proposed by staff. In addition to the front porch language, Ordinance #357 would also amend Section 6.C.2.a to allows steps, decks, and ramps to extend up to six (6) feet into the required front, side, and rear setbacks but in no case could the resulting setback be less than 6 feet (i.e. in a side yard where there is IS feet between the side of the house and the property line a step, deck, or ramp could extend a full six feet into the setback area because there would still be II feet remaining; if the side yard was only 10 feet the step could only extend 4 feet from the house). The intention of this amendment is to allow more space on top area of the steps, decks, and ramps, so that people have a flat surface they can stand without having to back down the stairs when a door is opened outward. . Attached are Ordinance #357 which would amend the Zoning Ordinance as described above and Resolution #02-59 which would include the Porch Design Guidelines in the Zoning Ordinance Appendix A. The language in these documents has changed slightly since the Planning Commission staff report, so please refer to Ordinance #357 and Resolution #02-59 for the correct language. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Attachments 6D-I Staff Report to the Planning Commission - March 2, 2005 6D-2 Proposed Ordinance #357 6D-3 Proposed Resolution #05-29 6D-4 Planning Commission minute excerpts (0110512005 and 03/02/2005) \\Earth\Planning\Planning Cases\2005\05-07 Zoning Ordiancc Amendments for Front Porch Encroachments (PENDING)\04-1 1-05 CC Report Front Porch Exceptions.doc . Page 2 of2 . . . City Council Meeting Attachment 6D - 1 April 11, 2005 . . . ~ ~HILLS MEMORANDUM DATE: 4.D March 2, 2005 PC Agenda Item TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-07, The City of Arden Hills Setback Exceptions for Front Porches ReQuested Action Consider staff recommendations to amend section 6.C.2.a of thc Zoning Ordinance and insert new section 6.C.2.d into the Zoning Ordinance. Overview At their January the Planning Commission discussed allowing Front Porches as "Permitted Encroachments" under section 6.C.2 of the Zoning Ordinance. Staff included example handouts from the City of Richfield and included potential amendment language. Subsequent to that meeting staff has received the questions which need to be addressed. . Should the front porch design guidelines allow for an open base of the porch or should the porch base be consistent with the base of the dwelling? . Should the front porch be only an open or screen porch or should 3-season porches be allowed? . Would the Arden Hills Front Porch Dcsign Guidelines be similar to the Richfield Front Porch Design Gnidelines? The following is the language rclating to the first two questions which has been included in staff's proposed amendment: 3. The base of the porch is not open and its appcarancc is consistent with the base of the dwelling. 4. At least sixty five (65) percent of the exposed porch fa"adc is open or occupied by windows, screcns, and/or doors of transparcnt material; the fa"ade constitutes the area from the floor level of the porch to thc porch ceiling; \\EaJ1h\Plannin~\Planning Cases\2005\OS-07 Zoning Ordiance Amendments fpf hont P()rch Encroachments lPENDING)\o:I-02-05 PC l'kpol1 05-07.doc Page 1 of4 In regard to the third question, the City may want to adopt Front Porch Design . Guidelines. If the language from the City of Richfield is acceptable, staff would recommend adding that language (or any other design guideline language) to the end of Section 6.C.2.d so that the design guidelines are easily accessible. In addition to language regarding front porches, staff has also proposed providing an exception to Section 6.C.2.a for steps, decks, and ramps to extend 6 feet into setback areas as opposed to the currently permitted 3 feeL This change will allow space at the top of the stairs so that people standing at the door will not have to back down the stairs any time a door is opened. Proposed Zoninl! Ordinance Amendments for Front Porch Exceptions 1 Steps. Decks, Ramus Amendment #1 - (Section 6.C.2.a - Permitted Encroachments) add the following at the end of the paragraph "Exception: Steps, decks, and ramps may extend six (6) feet into the required front, side, and rear setbacks but in not case shall the setback to these encroachments be less than six (6) feeL"- see attachment 4d-I for the full amended text of Section 6.C.2 as proposed. Amendment #2 - (Section 6.C.2. - Permitted Encroachments) Insert new subsection "d" and the following language: . "d. Covered Porches for Single-Family Detached Dwellings. In required front yards, covered porches attached to the principal structure may extend no more than 10 feet, provided that the porch is no closer than 30 feet from the front lot line and that the design of the porch is consistent with the City's Porch Design Guidelines and approved by the Community Development Director. The Community Development Director must make the following findings to approve a porch encroachment of up to 10 feet: I. The exterior materials of the proposed porch are consistent or complementary in color, texture, and quality with those visible at the front of the dwelling; 2. The roof of the proposed porch is properly proportioned to and integrated with the roof of the dwelling and has no less than a 3/12 slope; 3. The base of the porch is not open and its appearance is consistent with the base of the dwelling. \\Earth\Planning\Planning Cases\2005\05-07 Zoning Ordiance Amendments for Front Porch Exceptions (PENDfNG)\03-02-05 PC Report 05-07.doc . Page 1 of4 . . . 4. At least sixty five (65) percent of the exposed porch fayade is open or occupied by windows, screens, and/or doors of transparent material; the fayade constitutes the area from the floor level of the porch to the porch ceiling; and 5. Building Permits shall be required before construction can begin. The Community Development Director may attach conditions to the approval of the porch encroachment as needed to make the required findings; and In reqnired residential street -side yards, covered porches attached to the front of a principal building may extend no more than ten (10) feet, provided that the porch is no closer than thirty (30) feet from the street-side lot line and that the design of the porch is consistent with the City's Porch Design Guidelines and approved by the Community Development Director. The Community Development Director must make the findings required by (Section - wi 1-5 listed above). The Community Development Director may attach conditions to the approval of the porch encroachment as needed to make the required findings." - see attachment 4d-l for the full amended text of Section 6. C. 2 as proposed. Recommendation In Planning Case #05-01, staffrecommends approval of: . Zoning Amendments # 1 and #2 (as listed above) to allow for steps, decks, and ramps as Permitted Encroachments of up to 6 feet in all Zoning Districts and to allow Front Porches as Permitted Encroachments of up to 10 feet, provided that the front porch is no closer than 30 feet from any front or side lot line, for Single- Family Dwellings. Options 1. Recommend approval as submitted. 2_ Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. \\Earth\Planning\Planning Cases\2005\05-07 Zoning Ordiance Amendments for Front Porch Exceptions (PENDlNG)\03-02-05 PC Report05-07.doc Page 3 of4 Attachments . 4d-l Section 6.C.2 - Permitted Encroachments (as proposed per amendments 1 & 2) 4d-2 Sample handout and design guidelines from the City of Richfield . \\Earth\Planning\Planning Cases\2005\05-07 Zoning Ordiance Amendments for Front Porch Exceptions (PENDfNG)\03-02-05 PC Report 05-07_doc . Page 4 of4 . Planning Commission Meeting March 2, 2005 Planning Commission . Attachment 4d - 1 . . Arden Hills Zonin!! Ordinance Section 6C2 (with proposed amendments) 2. Permitted Encroachments. C.p~ '}- a. Parts of the Principal Structure. Features which are part of a principal structure, including but not limited to eaves, cantilevered areas, cornices, canopies, awnings, decks, balconies, steps, ramps, fire escapes and chimneys, may extend three (3) feet into the required front, side, and rear setbacks but in no case shall the setback to these encroachments be less than six (6) feet. Exception: Steps, decks, and ramps may extend six (6) feet into . the required front, side, and rear setbacks but in not case shall the setback to these encroachments be less than six (6) feet. b. Parts of the Principal Structure. Equipment Attached to the Ground or Other Structure. Recreational equipment, gym sets, picnic tables, patios, barbeque grills, and clotheslines which are more or less permanently attached to the ground or are attached to some other structure having a location on the ground may be located in side or rear yards provided these are not less than two (2) feet from any lot line. . D~4 " Tnllk ,,;,'billty. 00' wmo< 10>, oo<h", ,mil bo pl=l "' }:''e allowed to grow in such a manner as to impede vision between a height of two and one-half (2-1/2) and ten (10) feet above the center line grades of the intersecting streets within fifteen (15) feet of the intersecting street rights-of-way. d. Covered Porches for Single-Family Detached Dwellings. In required front yards, covered porches attached to the principal structure may extend no more than 10 feet, provided that the porch is no closer than 30 feet from the front lot line and that the design of the porch is consistent with the City's Porch Design Guidelines and approved by the Community Development Director. The Community Development Director must make the following . findings to approve a porch encroachment of up to 10 feet: 1. The exterior materials of the proposed porch are consistent or complementary in color, texture, and quality with those visible at the front of the dwelling; 2. The roof of the proposed porch is properly proportioned to and integrated with the roof of the dwelling and has no less than a 3/12 slope; . j . b~4.<')' The base ofthe porch is not open and its appearance 3. is consistent with the base of the dwelling. 4. At least sixty five (65) percent of the exposed porch f~ade is open or occupied by windows, screens, and/or doors of transparent material; the fayade constitutes the area from the floor level of the porch to the porch ceiling; and 5. Building Permits shall be required before . construction canbegin. The Community Development Director may attach conditions to the approval of the porch encroachment as needed to make the required findings; and In required residential street-side yards, covered porches attached to the front of a principal building may extend no more than ten (10) feet, provided that the porch is no closer than thirty (30) feet from the street-sidc lot line and that the design of the porch is consistent with the City's Porch Design Guidelines and approved . by the Community Development Director. The Community ) ()~ Dewlopmrn' O,""lm mo" roM, Ih, findin&' ,,"nired by Soclin" Af,(t.. 6.C.2.d, numbers 1-5 as listed above. The Community Development Director may attach conditions to the approval of the porch encroachment as needed to make the required findings. . . . r i ) . Planning Commission Meeting March 2, 2005 Planning Commission . Attachment 4d - 2 . . . . _u________.'._ Tip Sheet. Addinq A Front Porch Why Should I add a porch onto my home? A well-designed porch can do the following for your home: . Increase its value and improve its .street appeal" . Provide a transition space from the public street to the privacy of your home . Provide a gathering place for neighbors . Provide for a welcoming, sheltered entry . Provide an opportunity to add architectural detail to the front of your home_ A well-designed porch can also do the following for your neighborhood and community: . Create a more interesting slreetscape . Increase activity to the street side of the neighborhoods . Encourage social interaction between neighbors, which helps to strengthen the neighborhood and the entire community . Allow for the casual supervision of the street and adjacent homes, which creates safer neighborhoods My house is located 30 feet from the front property line; how can I add on a front porch? I thought there were rules about adding to the front of my house? The Richfield Zoning Ordinance requires houses be set back 30 feel from the property line. In the past, unless you had extra room in your front yard, you were limiled to a six- foot, uncovered landing and steps. The City recently changed the rules so that you can add a porch that exlends up to 10 feel from the house as long as it is no closer than 20 feet from your front property line, and as long as it meets design requirements. What are the requirements I need to follow to build a porch within the 30-foot front setback? . The porch can extend no more than 10 feet. . The porch can be no closer than 20 feel 10 Ihe .front property line (the street is not the property line; the property line is usually located 12 - 13 feet behind the curb). . The design of the porch needs to be consistent or complementary to that of the house. This includes the types and colors of materials used_ . The roof of the porch must be integrated with or carefully imitate the roof of the dwelling. . The roof must have at least a 3/12 slope (it can't be lIat). . The base of a porch can't be open; it has 10 have an appearance thai is consislent with and blends in with the dwelling_ . II is possible to add screens or combination windows on a porch addition, but 65 percent of the facade must be open to or consist of transparent malerials such as screens_ . The regulations are designed to allow front porches, not front additions that add another room to the house or expand an existing room_ Such additions do not meet design requirements. Rkhfield Rediscov~~~d New l:i[f!...!..-"or Old flames Questions? ~alJ the.~efT1odeling Advisor at 612-861-9772 \.1/ww.ci .richfield. mn. U5 Tip Sheet #3/ Adding A Front Porch 2 The Community Development Director will determine whether or not a porch meets these design requirements. . What do I need to do to get a permit for a front porch? 1. Determine how much buildable area exists in the front yard . locate your property irons and develop a site plan that shows the location of your house and property lines with all relevant dimensions clearly marked. . You may want to have a certificate of survey done. It costs money. but it can save you problems later. The City sometimes has old surveys on file in its Inspection Division. If you are using an old survey, you should confirm its accuracy by locating your property irons and measuring the conditions on your property. 2. Contact an architect and/or builder to begin developing plans. If you don't use an architect to design the porch plans. you may need to review your plans with the city's Design Advisor. You can start this process by meeting with the city's Remodeling Advisor (612-861-9772)_ He can provide assistance with developing ideas. finding a contractor, financing the project and other parts of the remodeling process. He can refer you to the Design Advisor, if necessary. 3. Optional Step: Submit preliminary plans to the Community Development Department for review. This may save time later if you get staff feedback before you get too far in the process_ 4_ Submit a building permit application to the Inspections Division along with two (2) sets oflhe following: construction plans, site plans, and building elevations. . The plans will be sent to the Community Development Department for review . The plans will be reviewed by an Inspector . It is important that you or your builder/architect submit complete plans with detailed information; the review process can go much quicker if the plans include all the information that staff needs to conduct their review . If you met with the city's Design Advisor, you should indicate how his or her suggestions were incorporated into the porch design . Be prepared for the fact that the additional review can add to the amount of time needed to review plans . 5_ Respond to any comment, questions or changes requested by the Community Development Department or Inspections Division. 6. Once you have received approval from the Community Development Director and a building permit from the Inspections Division, you can start construction. My house has "extra" room in front, and I don't plan on building my porch any closer than 30 feet to the front property line_ Do I have to follow the same rules and process? No_ If your porch doesn't infringe on the front setback, you or your builder can just apply for a building permit as usual. Remember that you'll need 10 show the Building Inspector where your properly lines are so your "extra room" can be verified. . Richfield Rediscov:!ed New LIfe For O~!!omes Questions? Call the Remodeling Advisor ~~~~"~~1-9~ W111W_ci.richfield.mn. us . . . ) , } Tip Shut #31 Addirrg A Fronl Porch 3 Porch Design Guidelines The fOllowing are general guidelines and criteria that will help you in the planning. design and construction of your porch addition. General Form The form of your porch addition is the outer shape created by the exterior walls and roof. The form of the addition should be appropriate and compatible to the form of your existing home. See specifIC recommendations for two story, one and one-half story and rambler style homes in the following page. Roofs The roof of your porch addition should be properly proportioned in shape and pitch to the rooflines of the existing house. Roofing materials should match as closely as possible to the materials of the existing home. Exterior Walls The exterior walls are considered to be those exterior surfaces from the floor line to the ceiling of the porch. This surface is to be at least 65 percent open and 35 percent solid. The open surfaces are to be open air or oCClJpied by operable windows, screens and/or full lite doors. The solid surfaces are to be exterior materials that are consistent or complementary in color, texture and quality to those of the front of the existing home. Floors Open-air porches must have floors of durable exterior grade materials such as concrete, painted solid wood or brick. Enclosed porches may have flooring materials such as tile, wood, vinyl and exterior grade carpet. Ceilings Open-air porches must have ceilings of durable exterior grade materials such as beadboard or painted or stained wood. Enclosed porches may have ceiling materials of sheet rock, paneling material or wood. Columns Structural columns should be clad in finish grade, wood trim or be a decorative shape that is compatible with the design of the existing house_ The columns should be expressed on the exterior of the porch to help articulate the porch facade. Railings The height and spacing of railing must meet the requirements of the City of Richfield. Acceptable railing materials are painted or stained wood and painted metal. The design of the railing assembly should be compatible with the details of the existing house. Landscaping Integrating your porch addition into your yard is as important as its integration to your house. Plant materials and landscape features should transition the porch into your yard, providing a visual base. Landscaping could also be placed along the entry path. --,.-.-.- Richfield Rediscovered ..~~ Life Por Old Homes Questions? C~!I the Remodeling Advis~ ~d 612-86!-9772_ "WWW.ci_richfieId.mn.u.s Tip Sheel #31 Adding A Front Porch 4 . Who can I call for help? CITY OF RICHFIELD Richfield Remodeling Advisor Dave Schaffer Remodeling assistance at no cost to you. (612) 861-9772 Community Development Department 6700 PorUand Avenue Richfield. MN 55423 (612) 861-9760 Inspections Division (612) 861-9860 The following organizations may assist you in locating qualified professionals for the design and construction of your porch addition. Architects American institute of Architects 275 Market Street Minneapolis. MN 55405 (612) 338-6763 . Landscape Architects American Society of landscape Architects 275 Market Street Minneapolis. MN 55405 (612) 339-0797 General Contractors Builders Association of the Twin Cities 2960 Centre Point Drive Roseville. MN 55113 (651) 697-1954 . Richfield R~~covered New Life For Old H<},,1!!!f!___, QuesIion~~ Cad the ~em~~I~J! Advisor aI612-861-9772 www_ci.richfieId.mn_us " . . . Front Porch Addition Suggestions Two Slory House Slory and a Han House Tip Sheet #31 Adding A Front Pm-ch 5 Rambll!f Style House Richfield Rediscovered New Life For Old Homes_ Questions? Can the Remodeling Advisor at 612-861-9772 W>>'W.ci.richjield.mn.us . City Council Meeting Attachment 6D - 2 . . April 11, 2005 . . . ~ ~HILLS CITY OF ARDEN HILLS COUNlY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 357 AN ORDINANCE RELATING TO FRONT PORCHES AS PERMITTED ENCROACHMENTS THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTION 6(C)2(a) OF ARDEN HILLS ORDINANCE 291 IS AMENDED; AND SECTION 6(C)2(d) IS ADDED TO ARDEN HILLS ORDINANCE 291 TO READ AS FOLLOWS: Section 6(C)2(a), Parts of the Principal Structure. Features which are part of a principal structure, including but not limited to eaves, cantilevered areas, cornices, canopies, awnings, decks, balconies, steps, ramps, fire escapes and chimneys, may extend three (3) feet into the required front, side, and rear setbacks but in no case shall these encroachments be less than six (6) feet from any lot line, except that steps, decks, and ramps may extend six (6) feet into the required front, side, and rear setbacks but in no case shall these encroachments be less than six (6) feet from any lot line. Section 6(C)2(d), Covered Porches for Sinl!le-Familv Detached Dwellinl!s. I. In required single-family residential front yard setbacks, covered porches attached to the principal structure may extend no more than 10 feet into the required front setback; provided that; the porch is no closer than 30 feet from the front lot line, the design of the porch is consistent with the City's Porch Design Guidelines, and the porch has been approved by the Community Development Director or Development Director's designee. The Community Development Director or Development Director's designee must make the following findings to approve a porch encroachment of up to 10 feet: (a) The exterior materials of the proposed porch are consistent or complementary in color, texture, and quality with those visible at the front of the dwelling; (b) The roof of the proposed porch is properly proportioned to and integrated with the roof of the dwelling and has no less than a 3/12 slope; (c) The base of the porch is not open, the base must be a concrete block perimeter foundation with frost footings, and its appearance is consistent with the base of the dwelling. (d) At least sixty five (65) percent of the exposed porch fayade is open or occupied by windows, screens, and/or doors of transparent material; and the fayade constitutes the area from the floor level of the porch to the porch ceiling; and (e) Building Permits shall be required before construction can begin. 2. In required single-family residential side-yard corner setbacks, covered porches attached to the front of a principal building facing the side yard corner setback may extend no more than ten (10) feet into the required side-yard comer setback, provided that; the porch is no closer than thirty (30) feet from the side-yard comer lot line, that the design of the porch is consistent with the City's Porch Design Guidelines, and the porch has approved by the Community Development Director or Development Director's designee. The Community Development Director or Development Director's designee must make the findings required by Section 6.C.2.d.l, letters (a)-(e) as listed above in order to approve a porch encroachment of up to ten (10) feet. Effective Date. This Ordinance shall become effective the 21st day of April, 2005. Adoption Date. Passed by the City Council ofthe City of Arden Hills the _day of ,2005. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE WOLFE CITY ADMINISTRATOR Pnblication Date. Published on the of ,2005. F:\users\Janice\JcrrylArden Hills\Onlinance 357 - 3.doc 2 . . . . City Council Meeting Attachment 6D - 3 . . April 11, 2005 . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-29 RESOLUTION AMENDING APPENDIX A OF ZONING ORDINANCE NO. 291 TO INCLUDE DESIGN GUIDELINES AND PROCEDURES FOR FRONT PORCHES AS ENCROACHMENTS INTO FRONT AND SIDE YARD CORNER SETBACKS WHEREAS: Arden Hills has adopted new regulations allowing front porches in front and side-yard corner setback areas subject to certain conditions. WHEREAS: These regulations include a specific procedure and design guidelines for porches proposed to encroach in the front yard or side-yard corner setback areas up ten feet but in no case leaving a setback of less than thirty feet from the porch to the property lines. NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills directs staff to include in Zoning Ordinance No. 291, Appendix A, the design guidelines and application procedure for porches which encroach into the front and side-yard corner setback areas. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF APRIL, 2005. Beverly Aplikowski, Mayor ATTEST: Michelle A. Wolfe, City Administrator \\Eunh\admin\Ccmocil\Resolutions\2005\05-29, Amending Appendix A of the Zoning Ordinance to include Front Porch Design Guidelines and procedures .doc FRONT PORCHES AND PORCH DESIGN GUIDELINES . A. CITY REVIEW PROCEDURE 1. Applicant reviews proposal with City Planner before plans are fmalized. 2. Applicant submits application and submission documents to City. 3. Community Development Director or their designee reviews application and review the findings to determine compliance with City regulations 4. The Community Development Director or their designee provides a written review of application to the City Building Official and the applicant. 5. If the Community Development Director or their designee has approved the porch addition the applicant may submit an application for a building permit. B. SUBMISSION REOUlREMENTS LOCATION MAP Applicant provides a general map (8 Yz" x 11" is acceptable) illustrating the general location of the property for which the application is being made. OWNERSHIP REPORT 1. Record Owners of the property; . 2. Applicant if different than Owner; 3. Addresses and phone numbers of Owner and Applicant; 4. Owners and addresses of all property abutting or across the street from the property for which a Variance is proposed. WRITTEN STATEMENT 1. The applicant shall provide a written description of the proposed porch addition including; the general style and form of the porch, roof materials, exterior wall materials, floors and interior materials, ceiling materials, column materials, railings and base materials, to provide an accurate description of the porch addition and demonstrate compliance with the City's porch design guidelines. SURVEY The applicant shall provide the City with a survey showing the property lines, existing setbacks and proposed setbacks so that staff may determine if the porch addition is compliant with City Design Guidelines and Zoning Ordinance Regulations. Surveys shall include the following: 1. The date, north point, map scale, name and address of the applicant, owner, operator, surveyor, engineer and designer, including their license numbers and seals; A correct boundary survey and legal description of the subject property made and certified to by a registered Land Surveyor indicating total acreage of site; . 2. . . . 3. 4. 5. 6. 7. 8. 9. SITE PLAN Depiction of all watercourses, lakes, marshes, wooded areas, rock outcrops, power transportation poles and lines, gas lines, single trees with a diameter of eight (8) inches or more as measured three (3) feet above the base of the trunk, and any other significant existing features; Delineation of topography of subject property with contour intervals of not more than two (2) feet and supplemental of one (I) foot in extremely flat areas, the data for which shall be derived from the fifth general adjustment of 1929; The location, right-of-way width, dimensions and names of existing or dedicated streets or other public lands, permanent buildings and structures, easements, section and corporate lines within the subject property and within a distance of one hundred (100) feet from the property boundaries; Descriptions, reference ties and elevations of all benchmarks; Location of all monuments existing at the time of the survey, and those which the surveyor shall have located at the comers of the subject property; Reference to and relations of municipal, township, county or section lines to lines of the subject property by distances, angles, radii, internal angles, points and curvatures, tangent bearings and lengths of all arcs; and Boundary lines of adjoining property within one hundred (100) feet, identifying owners. Sufficient detail to clearly show the conditions of the property, the location of the proposed porch, and the area surrounding the proposed porch. This may be shown on the surveyor included as a separate document. Plans should be drawn to scale (engineer's or architect' s scale). DRAINAGE PLAN 1. Existing and generalized proposed drainage facilities 2. Potential ponding areas STRUCTURAL PLANS I. Sketches or illustrations indicating the architectural treatment of the proposed porch addition. C. FRONT PORCH DESIGN GUIDELINES The following are general design guidelines and criteria that will help you in the planning, design, and construction of your porch addition. Porches that encroach into the front or side-yard corner setback areas shall be required to meet the following design guidelines and shall require approval of the Community Development Director or their designee prior to any building permits being issued (per Section 6.C.2.d of the Zoning Ordinance). . General Form The form of your porch addition is the outer shape created by the exterior walls and roof. The form ~:~~~~~~~:~;~Of2~;:o~ft~~~B~~~~d:::k;~~:;~li,l.~i~~ ~~~~f:~~r' ~Jtes: Roofs The roof or your porch addition should be properly proportioned in shape and pitch to the rooflines of the existing house. Roofing materials should match as closely as possible to the materials of the existing home. Exterior Walls The exterior walls are considered to be those exterior surfaces from the floor line to the ceiling of the porch. This surface is to be at least 65 percent open and 35 percent solid. The open surfaces are to be open air or occupied by operable windows, screens, and/or full lite doors. The solid surfaces are to be exterior materials that are consistent or complementary in color, texture, and quality to those of the front of the existing home. Base ofthe Porch The base of the porch is not open, the base must be a concrete block perimeter foundation with frost footings, and its appearance is consistent with the base of the dwelling. Floors Open-air porches must have floors of durable exterior grade materials such as concrete, painted solid wood or brick. Enclosed porches may have flooring materials such as tile, wood, vinyl, and exterior grade carpet. . Ceilings Open-air porches must have ceilings of durable grade materials such as beadboard or painted or stained wood. Enclosed porches may have ceiling materials of sheet rock, paneling material or wood. Columns Structural columns should be clad in finish grade, wood trim or be a decorative shape that is compatible with the design of the existing house. The columns should be expressed on the exterior of the porch to help articulate the porch fa,ade. Railin gs The height and spacing of railing must meet the requirements of the International Building Code. Acceptable railing materials are painted or stained wood and painted metal. The design ofthe railing assembly should be compatible with the details of the existing house. Landscaping Integrating your porch addition into your yard is as important as its integration to your house. Plant materials and landscape features should transition the porch into your yard, providing a visual base. Landscaping could also be placed along the entry path. . . . . APPENDIX A PROCEDURAL MANUAL SITE PLAN REVIEW ...................................................................................................................3 REZONING....................................................................................................................................7 SPECIAL USE PERMIT ...............................................................................................................8 V ARlANCE ..................................................................................................................................11 PLANNED UNIT DEVELOPMENT ....._...................................................................................12 ZONING ORDINANCE AMENDMENT ..................................................................................18 SIGN PERMITS........................................_..................................................................................19 PRELIMINARY PLAT (PLAN).................................................................................................22 FINAL PLAT ..........................._....................................................................................................25 MINOR SUBDIVISIONILOT SPLIT OR CONSOLIDATION ..............................................27 LANDSCAPE PLAN ...................................................................................................................29 FRONT PORCHES AND PORCH DESIGN GUIDELINES...................................................31 'This Procedural Manual is not adopted as part of the Zoning Ordinance but has been adopted by resolution. Amendments to this Procedural Manual will therefore be made by subsequent resolutions. . . . City Council Meeting April 11, 2005 Attachment 6D - 4 . . . ARDEN HILLS PLANNING COMMISSION - MARCH 2, 2005 8 the land should include an "if visible" clause to regulate the signage. The signs that are not visible would not be subject to the regulation; those that are would have to comply with the new size standards and would be required to file sign permit applications as described in the ordinance. In addition, members of the Planning Commission recommended that the "if visible" clause should establish who was determining if the signage was visible. Staff has included language that would ultimately givc that authority to the City Councilor City Administrator. He recommended approval of the seven Sign Ordinance Amendments as proposcd. Commissioner Larson recommended they designate a certain staff member or designee to look into the signage. He noted as it was worded that City Councilor City Administrator shall determine if the signage is visible was poor wording for an Ordinance. Chair Sand opened the public hearing at 8:30 p.m. Chair Sand invited anyone for or against the variance to come forward and make comment. Bruce Kunkel, 3452 Glen Arden Road and Administrator at Bethel College, thanked staff and the Commission for their work on this. He believed this would work well for both Bethel College and the residcnts. Chair Sand closed the public hearing at 8:3 I p.m. Commissioner Larson moved, seconded by Commissioner Bezdicek to approve Planning Case No. 05-08: City of Arden Hills, 1245 W. Highway 96; Sign Ordinance Amendments for Athletic Field Signage at Bethel University, Northwestern College, and Mounds View High SchooL The motion carried unanimously (5-0). D. PLANNING CASE 05-07: CITY OF ARDEN HILLS. 1245 W. HIGHWAY 96, ZONING ORDINANCE AMENDMENTS FOR 10-FOOT FRONT PORCH EXCEPTION TO FRONT SETBACK IN R-1 AND R-2 ZONING DISTRICTS Mr. Hellegers requested the Commission consider staffs recommendation to amend Section 6.C.2.a. of the Zoning Ordinance and insert new section 6.C.2.d into the Zoning Ordinance. He recommendcd approval of Zoning Amendments #] and #2 to allow for steps, decks, and ramps as Permitted Encroachments up to 6 feet in all Zoning Districts and to allow Front Porches as Pernlitted Encroachments of up to JO feet, providcd that the front porch is no closer than 30 feet from any front or side lot line, for Single-Family Dwellings. Chair Sand asked what for the definition of residential strcct side yard. Mr. Hellegcrs replied that would be a corner property. Chair Sand askcd if they wanted to allow some flexibility in thc footing and foundation materials so it was complimentary to the home. He expressed concern that it might be ARDEN HILLS PLANNING COMMISSION - MARCH 2,2005 9 too rigid. Mr. Hellegers replied this language was taken from the City of Richfield's . language and he believed that City wanted to have a consistent appearance in the front of the homes. He indicated he had spoken with the building official about this and he was okay with either following the Richfield ordinance or not following the Richfield ordinance. Commissioner Larson noted a perimeter foundation was a sturdier structure. Chair Sand stated if they were referring to an enclosed structure, then he could see needing better footing and foundation materials. Chair Sand opened the public hearing at 8:46 p.m. Chair Sand invited anyone for or against the variance to come forward and make comment. There were no comments. Chair Sand closed the public hearing at 8:47 p.m, Commissioner Bezdicek asked if they were only talking about front yard porches. Mr. Hellegers replied this would include front yard and side yard porches, Chair Sand moved, seconded by Commissioner Thompson to approve Planning Case No. 05-07: City of Arden Hills, 1245 W. Highway 96; Zoning Ordinance Amendments for JO-foot Front Porch Exception to Front Setback in R-I and R-2 Zoning District. Zoning Amendments #1 and #2 to allow for steps, decks, and ramps as Permitted Encroachments of up to 6 feet in all Zoning Districts and to allow Front Porches as Permitted Encroachments of up to JO feet, provided that thc front porch is no closer than 30 feet from any front or side lot line, for Singe-Family Dwellings, . The motion carried unanimously (5-0), UNHNISHED AND NEW BUSINESS None, REPORTS A. Planning Commissioners Commissioncr Larson noted he would not be next month's meeting. B. Staff Mr. Hellcgcrs updated the Commission on upcoming application requests. . c. Council Member Council Member Gran1 updated the Commission on recent City Council actions. . . . ARDEN HILLS PLANNING COMMISSION - JANUARY 5, 2005 7 Commissioner Bezdicek stated he agreed with the language as presented. Commissioner Larson agreed with Commissioner Bezdicek. Chair Sand stated they should also add holiday hours to be the same as weekend hours. Chair Sand noted they should also add a percentage of space that could be used for this home occupation. ML Clark replied they could add that. Commissioner Larson stated this might be discriminating against smaller homes, but with the portable tables, this would not be a permanent space anyway. ML Clark noted what they were really talking about was the size of the table and he believed it would be more important to limit the number of employees. Chair Sand asked if they should limit the number of customers at a time. ML Clark replied staff could eliminate the need for a waiting room, which would basically limit it to only one customer. Chair Sand noted the resident at the previous meeting had indicated her intent was to eventually teach couple massage and asked if they wanted to limit it to only one customer at a time. Commissioner Holmes stated she did not want to have more than one customer vehiele at a time on the premises. However, she understood there might be some overlap of customers once in awhile. Commissioner Bezdicek noted that this language gave the City the ability to inspect the property and asked if the City would know what to inspect. Mr. Clark replied this was a precaution in the event the City needed to inspect the premises, the business owner could not keep them out. Commissioner Zimmerman asked if the resident who was at the previous meeting was given a copy of this report. ML Clark replied he was not sure, but it was his intent to come up with firmer language and then send it to her. D. DISCUSSION ON FRONT PORCHES/SETBACK EXCEPTIONS Mr. Clark stated staff had received several telephone calls from residents inquiring about adding porches onto their homes. Currcntly, porches would be permitted if they either met the front setback or did not extent beyond 3 feet into the front, side or rear setback. This setback cxception currently applied to structural items like: Eaves, cantilevered areas, cornices, canopies, awnings, decks, baleonies, steps, ramps, fire escapes and chimneys. Not only did this exception not allow much space for porches, on homes that currently mcet the front setback, it barely provided enough space for people approaching a front door without having to back down the steps. He stated recognizing that front porches can offer a welcoming presence for homcs and better curb appeal, the City of Richfield created a mechanism within their codes to allow porches to bc counted as setback exceptions, but required staff review and established specific dcsign criteria. He askcd if the City should pursue amending the Zoning ARDEN HILLS PLANNING COMMISSION - JANUARY 5,2005 8 Ordinance to include setback exceptions for front porches and should the eXlstmg . language be maintained and porches allowed only if they meet the current regulations. Chair Sand asked if they were going to go ten feet into the setback from the most extended portion of the house, they could go ten feet beyond the garage point. Mr. Clark stated this would be measured from the principal structure and not the garage. Chair Sand asked if it made sense to have a shorter encroachment for an open deck than an enclosed porch. Commissioner Larson noted steps, deeks and ramps were considered a part of the principal structure. Chair Sand stated it did not make sense to have a 6 foot setback for an open deck and a 10 foot setback for an enclosed porch. Commissioner Larson stated a deck was not integrated into the primary structure, where an enclosed porch needed to be compatible with the existing roofline. Commissioner Holmes believed New Brighton also had this type of a program and suggested staff check with that City as to what their ordinance said. E. PLANNING COMMISSION 2005 TENTATIVE MEETING DATES Mr. Clark presented the tentative meeting dates for the 2005 Planning Conunission meetings. . Commissioner Zimmerman asked if they wanted to hold a Planning Commission meeting on July 6 or should they hold it the following week to avoid vacation conflicts. Mr. Clark asked if they also wanted to move the September meeting to the following week because of the Labor Day holiday and that start of school. Chair Sand also noted they might need to change the June meeting due to Memorial Day. F. PLANNING COMMISSION 2005 PC WORK PLAN Mr. Clark noted the Planning Commissioner 2005 Work Plan would be presented at the February meeting. REPORTS A. Planning Commissioners None. B. Staff Mr. Clark updated the Commission on recent TCAAP developments and thc old City . Hall site. ~ .-A~HILLS City ot Arden Hills Request for Council Action Prepared by: PH ~ Dep\.: Comm_ Dev.:'+- Council Mtg. Date: 4/11/2005 Final Action Needed By: 04/11/05 Agenda Item ,,;,;~ PC #05-08. SiQn Ordinance Amendments for Athletic Field SiQnaQe Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: $0.00 Council Action Request: Consider proposed Ordinance #358 (and Ordinance #358 Summary) which would amend Ordinance No. 333 "An Ordinance Regulating Sign age Standards within the City of Arden Hills" to establish standards for athletic field signage at Bethel University, Mounds View High School, and Northwestern College were such signage is visible from a public roadway or property outside of these educational institutions. Staff Recommendation: Approve proposed Ordinance #358 and the Ordinance #358 Summary to amend the City's Sign Ordinance to establish standards for athletic field signage at Bethel University, Mounds View High School, and Northwestern College. Advisory Commission Action: Planning PTRC Date 03/02/05 Action Commission . ____..__________ __ L ..........__........."'. .....m..__.... Approved (5-0) --............,......-.....-- . f'!otAjJ!,lic~l:>le .. . .....___....~9!..ilPpJic:ilI:>IEl.__....._ ._._J Supporting Documents (which are attached to this Action Form): [8] Memo/Letter: - Staff Report to the Council - April 11 , 2005 - Staff Report to the Planning Commission - March 2, 2005 o Resolution (No. [8] Ordinance (No.358) and Ordinance No. 358 Summary o Engineering Recommendation: o Attorney Recommendation: [8] Other: - Minute excerpts from Planning Commission meetings Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~~HILLS MEMORANDUM . DATE: Aprilll,2005 Agenda Item 6.E TO: Mayor and City Council FROM: Peter Hellegers, City Planner N _ SUBJECT: PC #05-08 The City of Arden Hills Sign Ordinance Amendments for Athletic Field Signage at Bethel University, Mounds View High School, and Northwestern College Requested Action Consider proposed Ordinance #358 (and Ordinance #358 Summary) which would amend Ordinance No. 333 "An Ordinance Regulating Signage Standards within the City of Arden Hills" to establish standards for athletic field signage at Bethel University, Mounds View High School, and Northwestern College were such signage is visible from a public roadway or property outside of these educational institutions. . Plannin2 Commission Recommendation Recommendation and Conditions of Approval At their March 2, 2005 meeting the Planning Commission reviewed Planning Case #05-08 and unanimously recommended approval (5-0) of the Sign Ordinance Amendments as proposed. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Attachments 6E-I Staff Report to the Planning Commission - March 2, 2005 6E-2 Proposed Ordinance #358 and Ordinance #358 Summary 6E-3 Planning Commission Minute Excerpts (December 2004 - March 2005) \\Eanh\Planning\Planning Ca~es\2005\05-08 Sign Ordinance Amendments for Alhlelic Field Signage rPENDING)\04-II-05 CC Repon Proposed . Changes 10 the Sign Ordin;lm'c.dOl.' Page 1 ofl . . . City Council Meeting April 11, 2005 Attachment 6E - 1 . . . ~ ~HlLLS MEMORANDUM DATE: 4.C March 2, 2005 PC Agenda Ilem TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-08 The City of Arden Hills Sign Ordinance Amendments for Athletic Field Signage at Bethel University, Mounds View High School, and Northwestern College Requested Action Consider staff recommendations to amend Ordinance No_ 333 "An Ordinance Regulating Signage Standards within the City of Arden Hills" to establish standards for athletic field signage at Bethel University, Mounds View High School, and Northwestern College were such signage is visible from a public roadway or property outside of these educational institutions. Overview Representatives from Mounds View School District approached the City about the possibility for athletic field signage on the Mounds View High School property late in 2004. At their meetings on December 2004, January 2005, and February 2005, the Planning Commission discussed the issue of whether athletic field sign age should be regulated by the Sign Ordinance and if regulated what standards should be applied. At their February 2005 meeting, the Planning Commission reviewed proposed amendments to the Zoning Ordinance to address the issue of athletic field signage and recommended certain changes to the proposed language. Subsequent to the February meeting, staff sent copies of the proposed language to representatives at Bethel University, Mounds View High School, and Northwestern College and asked for their input on the proposed language. Representatives from Bethel University recommended that the Tcmporary Sponsorship Banners be increased slightly in size and also stated that the language should include an "if visible" clause to regulate the signage. The signs that are not visible would not be subject to the regulation; those that are would have to comply with the new size standards and would be required to file sign permit applications as described in the ordinancc. In addition, members of the Planning Commission recommended that the "if visible" clause should establish who was determining if the signage was visible. Staff has included language that would ultimately give thaI authority to the City Councilor City Administrator. \\Fanh\Planning\Planning C.(ls.es.\2005\05-08 Sign Ordinance Amendmenls fOf Athletic Field Signagc rPENDING)\OJ-02"05 PC Repon 05. OS.doc Page 1015 Proposed Sil!n Ordinance Amendments for Athletic Field Sil!nal!e . Amendment #1 - (Section 333.5.F - Prohibited Signs) after "Product Signs" insert the following: "except as permitted in Section 333.12, subdivisions 5, 6, and 7; special requirements for temporary sponsorship banners and permanent scoreboard signage for athletic fields at Mounds View High School, Bethel University. and Northwestern College."- see attachment 4c-1 for context Amendment #2 - (Section 333.8 - Definition of Permitted Sign Types and Lighting, Subd. 1 - Sign Types) Insert new subsection "G" to read as follows: "Temporary Signs. Temporary signs are regulated by Section 333.10 of this ordinance. Temporary Sponsorship Banner Signs for athletic fields at Mounds View High School. Bethel University, and Northwestern College are regulated by Section 333.12 of this ordinance."- see attachment 4c-l for context Amendment #3 - (Section 333.8 - Definition of Permitted Sign Types and Lighting, Subd. 1 - Sign Types, Table 1) At the bottom of the table insert footnote "fi' to read as follows: "See Section 333.12, subd. 5-7; special requirements for temporary sponsorship banners, scoreboard signage, and stadium naming signage for athletic fields at Mounds View High School, Bethel University, and . Northwestern College (located in Sign Districts 2, 6, and 7)."- see attachment 4c-l for context Amendment #4 - (Section 333.10 - Temporary Signs) Amend the language to read as follows (new text is underlined): "Temvorarv Sif{1ls. Temporary signs, including streamers, pennants. and banners affixed to the buildinf! wall. are permitted for a total of 30 days per calendar year. Freestanding Temporary Signs are permitted only in districts (on the matrix) where freestanding signs are permitted and freestanding temporary signs are not permitted when a permanent freestanding sign is located on the same lot. The area of any temporary sign shall be one half that allowed in Section 333.8 for a permanent sign of that type in that district. Temvorarv svonsorshiv banner sif!ns for athletic fields at Mounds View Hif!h School. Bethel Universitv. and Northwestern Collef!e shall be exemvt from the vrovisions of this section and shall comvlv with the avvlicable orovisions of section 333.12. " - see attachment 4c-1 for context Amendment #5 - (Section 333.12 - Special Sign Types) Insert the new subdivision 5 relating to temporary sponsorship banner signs for athletic fields to read as follows: \\Earth\Planning\Planning Cases\2005\05.08 Sign Ordinance Amendments fOT Athletic Field Signage (PENDING)\03-02-05 PC Report 05- 08-<Ioc Page 2 of5 . . . "Subd. 5. Temporary Sponsorship Banner Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College. in the R-1 and B-1 Zoning districts may be permitted to have temporary sponsorship banner signs attached to the fences of their athletic field. The intent of such signage is to recognize sponsors of the athletic programs at Mounds View High School, Bethel University, and Northwestern College. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. In addition, to the greatest extent possible such signage shall not obstruct sightlines to the athletic field for those watching the sporting event from the bleachers or other designated viewing areas. The content of temporary sponsorship banner signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College for their respective athletic fields. The City Councilor City Administrator shall determine if the signage is visible from a public roadway or from property outside of Bethel University. Mounds View High School. and Northwestfrn College; if found to be visible. the signs shall comply with the following size limitations and shall follow the sign permit process as described below. Temporary Sponsorship Banner Signs shall not exceed 50 square feet each. The temporary sponsorship banners shall not exceed a massing of over 960 square feet in one area or a total of 2000 square feet. Temporary sponsorship banner signs shall not be displayed for more than 90 consecutive days or more than 180 days during the calendar year. Sign permits shall not be required for individual banner signs but shall be required where a new group massing of signage is requested; at such time the applicant shall demonstrate compliance with the provisions of this section (including but not limited to: the dimensions of individual banner signs. the dimensions of that group of banner signs, and the total square feet of temporary sponsorship banner signs)." - see attachment 4c-lfor context Amendment #6 - (Section 333.12 - Special Sign Types) Insert new subdivision 6 relating to permanent scorcboard sponsorship signs for athletic fields to read as follows: "Subd. 6. Permanent Scoreboard Sponsorship Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College, in the R-l and B-1 Zoning districts may be permitted to have permanent scoreboard signage at their athletic fields. The intent of such signage is to recognize sponsors of the athletic programs at Mounds View High School, Bethel University, and . \\Earth\Planning\Planning Cascs\2005\OS-08 Sign Ordinance Amendments for Athletic Field Signage (PENDING)\03-02-05 PC Report 05- 08.doc Page 3 of5 Northwestern College, which is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. The content of scoreboard signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College, for their respective athletic fields_ The City Councilor City Administrator shall determine if the signage is visible from a public roadway or from property outside of Bethel University, Mounds View High School, and Northwestern College; if found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below. Scoreboard signage shall not exceed 30% of the total scoreboard area, nor shall anyone scoreboard sign exceed 15% of the total scoreboard area. Since the scoreboard sponsorship signs are permanent in nature, the applicant shall be required to obtain sign permit approval prior to the installation of any new scoreboard sponsorship signs; at such time the applicant shall demonstrate compliance with the provisions of this section. " - see attachment 4c-l for context Amendment #7 - (Section 333.12 - Special Sigu Types) Insert new subdivision 7 relating to permanent field naming signs for athletic fields to read as follows: "Subd. 7. Permanent Field Naming Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College, in the R-l and B-1 Zoning district may be permitted to have permanent field name signage at their respective athletic fields. The intent of such sign age is to allow recognition for those who purchase naming rights for athletic fields at Mounds View High School, Bethel University, and Northwestern College. Such signage shall be permanent in nature and shall not be lit by a direct lighting source. Field naming signs may be an entrance gate style sign, signage affIXed directly to a press box/grandstand, or signage included on the scoreboard. Such signage shall be constructed of durable materials (finished metal, finished wood, plastic). The City Councilor City Administrator shall determine if the signage is visible from a public roadway or from property outside of Bethel University, Mounds View High School, and Northwester College; if found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below. The signage area of entrance gate signs shall not exceed 30 square feet, the signage area of press box/grandstand sign age shall not exceed 80 square feet, and scoreboard field naming signage shall not exceed 40% of the total scoreboard area_ The cumulative total of field naming signage shall not exceed 200 square feet. Since the field naming signage would be permanent in nature, the applicant shall be required to obtain sign permit \\Earth\Planning\Planning Cases\2005\05-08 Sign Ordinance Amendments for Athletic Field Signage (PENDfNG)\03-02-05 PC Report 05- 08.doc Page 4 of5 . . . . . . approval prior to the installation of any new field naming signage; at such time the applicant shall demonstrate compliance with the provisions of this section. "- see attachment 4c-l for context Staff Recommendation In Planning Case #05-08 staffrecoffimends approval of the seven Sign Ordinance Amendments as proposed. Attachments 4c-l Proposed Sign Ordinance Amendments - wi amendments highlighted 4c-2 Proposed Sign Ordinance - Clean Copy \\Earth\Planning\Planning Cases\2005\05-08 Sign Ordinance Amendments for Athletic Field Signage (PENDING)\03-02-05 PC Report 05- 08.doc Page 5 of5 , } . Planning Commission Meeting March 2, 2005 Planning Commission . Attachment 4c - 1 . . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 333 AN ORDINANCE REGULATING SIGNAGE STANDARDS WITHIN THE CITY OF ARDEN HILLS 333.1 Recitals. This Ordinance shall be known, cited and referred to as the Arden Hills Sign Ordinance, except as referred to herein, where it shall be known as "this Ordinance" 333.2 Purpose and Inteut. Regulations governing signs are established to allow effective signage appropriate to the planned character of each district, to promote an attractive environment, to minimize adverse effects on nearby property, and protect the public health, safety, and welfare. 333.3 Scope of Rel!ullltions. The sign regulations set forth in this Ordinance shall apply to all structures and all land uses. This Ordinance describes the signage standards for permitted and conditional uses in the nine special sign districts that overlay the zoning districts of the City. Specific additional regulations are established for signs which are unique in purpose and not easily addressed by district regulations. No person shall place, erect or maintain a sign, nor shall a lessee or owner permit property under their control to be used for such sign, which does not conform to the requirements of this Ordinance, and all other applicable regulations. 333-4 Exempt Sil!ns. The following SignS shall be exempt from the regulations of this Ordinance. A. Official public notices or warning signs required by local, state or federal law, including but not limited to traffic control and other regulatory purpose SIgnS. B. Any sign located inside a building that is not legible from more than 3 feet beyond the property line of the parcel or lot the sign is located on. C. Religious symbols attached to institutional buildings, provided such symbols shall not be illuminated and do not extend above the uppermost part of the face of the building they are attached to. D. Any temporary for sale or for rent sign that advertises the sale or rental of residential premises upon which the sigu is located as long as the sign is not illuminated and does not exceed 24 square feet in area or 4 feet in height, or the height permitted for an auxiliary sign in that sign district, if greater. "For Sale" or "For Rent" signs on non-residential properties shall be regulated as provided in the section "Special Sign Types" E. Any sign display or device allowed under this section may contain, in lieu of other copy, any otherwise lawful noncommercial message that does not direct attention to a business operated for profit, or to a commodity or Ordinance 333 Page 1 F. service for sale, and that complies with the size, height and lighting requirements of this section. Any political campaign SIgn m compliance with Minnesota Statute 21lB.045. . G. Any sign placed within the right of way of a roadway with the permission and approval of the roadway authority 333.5 Prohibited Sil!DS_ The following signs shall be prohibited in all zoning districts. A. B. c. D. Signs with moving or swinging parts. Flashing signs, except when used to provide primarily time and temperature or other public service information and not to exceed 25% of the area of the sign face. Roof signs, a sigu mounted on the roof of a building or on a parapet wall Projecting sigus, a sign, other than a wall sign, that is attached to and projects from the building fayade E. Off premise, billboard or advertising signs, or any sign that directs attention to a business, service, product or event not related to or on the premises where the sign is located. . F. G. Any sign not constructed, wired, assembled, attached or supported m conformance with applicable building or other codes and regulations. H. Any sign not specifically permitted in this section. 333.6 Rel!ulation bv Sil!D District. For the purpose of regulation of signs, the following nine sign districts are adopted. A. All residential properties zoned R-1 or R-2 B. All non residential uses in any residential, R-1 through R-4, zoning district C. All residential properties zoned R-3 and R-4 D. All properties fronting on County Rd E east of Hwy 51 E. All properties fronting on Lexington Avenue South of! 694 . Ordinance 333 Page 2 . . . F. All properties zoned for commercial or industrial use fronting on Lexington Avenue north of 1-694, Hwy 96, or located in a B-1 zonmg district. G. All properties in the I-Flex, Gateway Business, or other commercial or industrial district without frontage on an roadway designated above H. All properties zoned Neighborhood Business 1. The parts of the TCAAP area not fronting on Hwy 96 333.7 Permitted Sil!n Type. Area, Heil!ht. and lIIumination bv Sil!n District. All signs, unless specifically regulated in Table 1, Special Sign Types, shall conform to the applicable standards in the following Table One: Sign Standards by Sign District. 333.8 Definition of 'Permitted Sil!n Types and Lil!htinl!. Subd. 1. Sil!n Tvpes. A. Wall Sign. A sign mounted parallel to the building facade. Wall signs may not extend more than 18 inches from the wall they are attached to. B. Freestanding Sign. A self supporting sign on poles, standards or any other base anchored to the ground. No more than one freestanding sign is permitted on any site. See the special design requirements for freestanding signs in the Lexington Avenue Commercial Sign Overlay District in Table 1. Freestanding signs must be must located to provide at least a I foot setback from any property line. If the bottom edge of the sign copy is not located more than 10 feet above the ground with supports that do not encroach on the clear vision of approaching traffic from any exit from the site, the sign must be located to preserve the following clear vision area: The clear vision area shall be an area within a triangle created beginning at the intersection of the mid point of the driveway and the curb or edge of pavement line of the street, and extending 35 feet in the direction of approaching traffic and 25 feet toward the interior of the property, and then a line connecting these two points. c. Proiecting Sign. A sign, other than a wall sign, that is attached to and projects from the building facade_ Projecting signs are not permitted. D. Roof Sign. A sign mounted on the roof of a building or on a parapet wall. Roof signs are not permitted. E. Auxiliary Sign. A sign solely providing direction for internal circulation, parking or entry, restrictions on parking, or security warnings. Only non Ordinance 333 Page 3 \ J illuminated auxiliary signs are permitted, and no part of the Sign may display a product or logo message. F. Graphic Sign. A sculpture attached to or sign painted directly on a wall that is primarily symbolic or representational in nature and not alpha or numeric in content or copy. Ordinance 333 Page 4 . . . - Li,"!, !:'!;I~ '0 '0 '0 '0 '0 '0 '0 '0 1;/,:.., "i; " ~ ~ " " " " !J t: t: t: t: t: t: t: -~ .... <t: g g g gg 'g g .... .... ';' ~<'r; ~..,_> ~ ~ ~ <t: <t: 0 " " " " " " " " ~ '0 '<0 '<0 '<0 c') P< P< P< P< P< P< P< P< 0 0 g g ~ 0 0 0 0 " " " " " " s-' ."""LA:;' \>;;~ .....: '0 '0 '0 '0 '0 " " " " ~ t: t: t: t: ;.;;i;;;;::: .... <t: g g .... g g a .... .... ~ ~ <t: <t: <t: iil ~ ~ 0 " 0 c') - " " '<0 00 " " " '<0 '<0 '<0 '<0 P< P< P< P< P< 0 0 0 '0 '0 ~;'\:'<."-'-"_. " " " " " ;:) -fi.';\!: '0 '0 '0 '0 <'{;;i);' " " " " t: <i t: t: t: ..;",;: .... 1J a .... E a a g .... .... ~ - ~ <t:: <t: <t:: iil ~ ~ ;.... 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" " i " " " " ~ " ~ t: t: t: t: t: t: t: x::~!,;.,:; ',.: '- <t: g 6 E 6 6 g 6 6 '- g <to: ~ ~ ~ li~;li\; - 00 " " " " " " ~ " " '" " '" P< P< P< P< P< P< P< P< P< P< '0 g ~ g '0 g g '0 g '0 0 ,,;6: " " " " " 1;<;< - "",) ,r,-'.'.',!:. .>; :n " ~ .';\0;~ ~ ~ z ;/'::\ ~ .E ~ .E 1'0 ~ eo ,... eo ~ " - s _S " eo Z ~ " eo " ~ ] ~ ..".~- " Oil .s ~ ~ 'il eo " 'il eo " ] ~ - M <( :I: [-< :I: -s U -< :I: S - .E u ,... .E - l' := ~ Oil >< " " ~ ~ >< >< - " ~ <i ~ ....l " " eo Oil '" " eo '" " eo ....l-( " " " ::E ::E :J ..., Oil ::E ::E :J 0.. ::E ::E :J ::< M ::< " - ';1 0 ~ ~ ~~ "-< ~ "" ~ ><: " ~ .' 0.. "" c') c') c') "", u " " eo sO:: '0 (5 Subd.2. Sil!n Lil!htinl!. A. Not Permitted. The sign is neither lighted internally nor has a specific source of light directed at it. It depends on the general illumination in the area for its lighting. . External. The sign is illuminated by means of external light fixtures directed at the sign. B. c. Internal. The sign is illuminated by a light source located inside of the sign. Only the letters or other symbols are illuminated within an opaque background. This includes neon and or channel letter signs. D. Backlit. The message is applied to a translucent panel, through which light is directed from a source behind the sign face, illuminating the copy and background of the sign. 333.9 Allocation of Permitted Sil!n Tvpe and Area and Provisions for Multi-Tenant Developments and Sites. In multi tenant buildings or sites the permitted sign area and sign types, except for permitted freestanding sigus, may be installed by each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. Tenants located on the street or other wise primary level in a center with a common mall or atrium shall be considered to have direct access to the outside for the purpose of this section. The management and ownership of any business establishment proposing to install signage must be separate and distinct from the management and ownership of any other establishment in the same building or on the same building lot. Each establishment must be separated from all other establishments by party walls having no openings or passages. Signage for establishments occupying a multi tenant building or site, but not located on the street o. primary level of the building must be provided from the allocation of sign area and type to the occupants of the street or primary level of the building. Only one freestanding sign is permitted for each development or parcel whether occupied by a single or by multiple tenants. In the case of multiple tenant sites, the permitted freestanding sign area in Section 333.8 "Table One Standards by Sign District" for the single pennitted freestanding sign must be allocated by the owner of the site among its tenants. 333.11 Sil!n Standard Adiustments. Adjustments to the requirements and standards for the height, number, type, lighting, area or location of a sign or signs established by this ordinance may be approved through the Site Plan Review process if the following qualifying criteria of A or B, and the necessary criteria of C, are met: . Ordinance 333 Page 6 . A. There are site conditions which require a sign adjustment to allow the SIgn to be reasonably visible from a street immediately adjacent to the site; Or, B. The sigu adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; And, after finding positively on condition A or B above, C. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. 333.12 Special Sil!n Tvpes. . . Subd. 1 Service Area CanoDv Sil!ns. Each edge of a service area canopy facing a street is permitted 25 square feet of sign area in addition to all other sign area permitted on the site. Such signage may be illuminated externally, internally, or backlit, but no other part of the face of the canopy shall be illuminated. Subd. 2. Awuiul! or Sun Canopy. Awning or sun canopy: No part may be less than 8 ft. or greater than 12 ft above grade. Any sign area on the awning, if illuminated, will be deducted from the permitted wall sign area. The fabric or material used for the awning or canopy must be opaque and no internal illumination is permitted. Subd. 3. Desil!n of Freestandinl! Sil!ns in the Lexinl!ton Avenue South of 694 Sil!n District. Freestanding signs in this Sign District may not be supported by poles or columns. They must be monument type ground signs with the copy resting on and supported by a solid base of brick or rock faced block in a color similar to or complementary to the main structure on the site. The material of the base must extend at least one halfway up the sides of the sign face. Subd. 4_ Commercial Real Estate Sil!ns. For Sale or For Rent signs on commercial or industrial properties, whether attached to the wall or freestanding are permitted as part of the unused sign area allocated to the site. No freestanding for sale or for rent signage is pertnitted except as part of or attached to the permitted freestanding sign or signs on the site. If adequate unallocated sign area is not available, temporary signage may be attached to the wall or an existing freestanding sign as regulated in Section 333.10 Temporary Signs. Ordinance 333 Page 7 . 333.13 Maintenance and Repair. All signs shall be kept in good repair and free from peeling paint, ruA damaged or rotted supports, framework or other material, broken or missing faces or missing letter~ Ordinance 333 Page 8 , f Any structure from which a sign has been moved or removed shall be repaired with materials and/or painted or stained to match the existing background. . A. Activities considered normal maintenance and repair and not requiring a sign permit from the City shall include activities such as replacing lamps, replacing ballast in freestanding signs, replacing transformers in building signs, painting the pole of freestanding signs and the cabinet of freestanding or building signs, replacing or repairing the sign face, including H-bars and retainers behind the face, replacing trim and replacement of sigu fasteners, nuts and washers. B Activities not considered normal maintenance and repair and requiring a sign permit from the City and that shall require that a nonconforming sign be brought into conformance with all requirements of this chapter include: 1. Changes made to the size, height or bulk of the sign or the removal of the sign for the repair or replacement of the cabinet or any part thereof, not including the face, or addition of illumination 2. Changes in poles, structural supports, bases or shrouds, footings or anchor bolts, moving the sign for any reason, change or replacement of the interior or exterior cabinet frame and removal of any part of the sign for maintenance, except the sign face. c. A sign permit in addition to a building permit is required and will be issued for any placement or installation of a new sign, temporary or permanent, or for any maintenance activity that requires a sign permit, after application for such permit on a form provided by the City along with any plans, certifications or other attachments requested by the City, and the finding by City Officials the application is in conformance with the regulations of this section. . Effective Date. This ordinance will take effect and be in force after its passage and official publication. AdOption Date. Passed by the Arden Hills City Council this 26th day of November, 2001. Dennis Probst, Mayor ATTEST: Joseph Lynch, City Administrator . Ordinance 333 Page 9 . Planning Commission Meeting March 2, 2005 Planning Commission . Attachment 4c - 2 . . . . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 333 AN ORDINANCE REGULATING SIGNAGE STANDARDS WITHIN THE CITY OF ARDEN HILLS 333.1 Recitals. This Ordinance shall be known, cited and referred to as the Arden Hills Sign Ordinance, except as referred to herein, where it shall be known as "this Ordinance" 333.2 Purpose and Intent. Regulations governing signs are established to allow effective signage appropriate to the planned character of each district, to promote an attractive environment, to minimize adverse effects on nearby property, and protect the public health, safety, and welfare. 333.3 Scope of Rel!ulations. The sign regulations set forth in this Ordinance shall apply to all structures and all land uses. This Ordinance describes the signage standards for permitted and conditional uses in the nine special sign districts that overlay the zoning districts of the City. Specific additional regulations are established for signs which are unique in purpose and not easily addressed by district regulations. No person shall place, erect or maintain a sign, nor shall a lessee or owner permit property under their control to be used for such sign, which does not conform to the requirements of this Ordinance, and all other applicable regulations_ 333.4 Exempt Sil!ns. The following SIgns shall be exempt from the regulations of this Ordinance. A. Official public notices or warning signs required by local, state or federal law, including but not limited to traffic control and other regulatory purpose SIgnS. B. Any sign located inside a building that is not legihle from more than 3 feet beyond the property line of the parcel or lot the sign is located on. C. Religious symbols attached to institutional buildings, provided such symbols shall not be illuminated and do not extend above the uppermost part ofthe face of the building they are attached to. D. Any temporary for sale or for rent sign that advertises the sale or rental of residential premises upon which the sign is located as long as the sign is not illuminated and does not exceed 24 square feet in area or 4 feet in height, or the height permitted for an auxiliary sign in that sign district, if greater. "For Sale" or "For Rent" signs on non-residential properties shall be regulated as provided in the section "Special Sign Types" E. Any sign display or device allowed under this section may contain, in lieu of other copy, any otherwise lawful noncommercial message that does not direct attention to a business operated for profit, or to a commodity or Ordinance 333 Page 1 service for sale, and that complies with the size, height and lighting requirements of this section. F. Any political campaIgn SIgn III compliance with Minnesota Statute 211B.045. . G. Any sign placed within the right of way of a roadway with the permission and approval of the roadway authority 333.5 Prohibited Sil!DS. The following signs shall be prohibited in aU zoning districts. A. Signs with moving or swinging parts. B. Flashing signs, except when used to provide primarily time and temperature or other public service information and not to exceed 25% of the area of the sign face. C. Roof signs, a sign mounted on the roof of a building or on a parapet wall D. Projecting signs, a sign, other than a wall sign, that is attached to and projects from the building fa<;ade E. Off premise, billboard or advertising signs, or any sign that directs attention to a business, service, product or event not related to or on the premises where the sign is located. F. Product signs (except as permitted in Section 333.12, subdivisions 5, 6, and 7; special requirements for temporary sponsorship banners and permanent scoreboard signage for athletic fields at Mounds View High School, Bethel University, and Northwestern College ). . G. Any sign not constructed, wired, assembled, attached or supported III conformance with applicable building or other codes and regulations. H. Any sign not specifically permitted in this section. 333.6 Regulation bv Sil!n District. For the purpose of regulation of signs, the following nine sign districts are adopted. A. All residential properties zoned R-l or R-2 B. All non residential uses in any residential, R-l through R-4, zoning district C. All residential properties zoned R-3 and R-4 D. All properties fronting on CountyRd E east ofHwy 51 E. All properties fronting on Lexington Avenue South ofI 694 . Ordinance 333 Page 2 . . . } , J F. All properties zoned for commercial or industrial use fronting on Lexington Avenue north of 1-694, Hwy 96, or located in a B-1 zolllng district. G. All properties in the I-Flex, Gateway Business, or other commercial or industrial district without frontage on an roadway designated above H. All properties zoned Neighborhood Business I. The parts ofthe TCAAP area not fronting on Hwy 96 333.7 Permitted Sil!n Tvpe, Area, Heil!ht. and Illumination bv Sil!n District. All signs, unless specifically regulated in Table I, Special Sign Types, shall conform to the applicable standards in the following Table One: Sign Standards by Sign District. 333.8 Definition of Permitted Sil!n Tvpes and Lil!htinl!. Subd. 1. Sil!n Tvpes. A. Wall Sign. A sign mounted parallel to the building facade. Wall signs may not extend more than 18 inches from the wall they are attached to. B. Freestanding Sign. A self supporting sign on poles, standards or any other base anchored to the ground. No more than one freestanding sign is permitted on any site. See the special design requirements for freestanding signs in the Lexington Avenue Commercial Sign Overlay District in Table 1. Freestanding signs must be must located to provide at least a I foot setback from any property line. If the bottom edge of the sign copy is not located more than 10 feet above the ground with supports that do not encroach on the clear vision of approaching traffic from any exit from the site, the sign must be located to preserve the following clear vision area: The clear vision area shall be an area within a triangle created beginning at the intersection of the mid point of the driveway and the curb or edge of pavement line of the street, and extending 35 feet in the direction of approaching traffic and 25 feet toward the inter;or of the property, and then a line connecting these two points. c. Proiecting Sign. A sign, other than a wall sign, that is attached to and projects from the building facade. Projecting signs are not permitted. D. Roof Sign. A sign mounted on the roof of a building or on a parapet wall. Roof signs are not permitted. E. Auxiliary Sign. A sign solely providing direction for internal circulation, parking or entry, restrictions on parking, or security warnings. Only non Ordinance 333 Page 3 1 illuminated auxiliary signs are permitted, and no part of the sign may display a product or logo message. F. Graphic Sign. A sculpture attached to or sign painted directly on a wall that is primarily symbolic or representational in nature and not alpha or numeric in content or copy. G. Temporary Signs. Temporary signs are regulated by Section 333.10 of this ordinance. Temporary Sponsorship Banner Signs for athletic fields at Mounds View High School, Bethel University, and Northwestern College are regulated by Section 333.12 of this ordinance Ordinance 333 Page 4 . . . -0 -0 -0 -0 -0 -0 -0 -0 " " " " " " " " '" '" '" '" '" '" '" '" '- "" E! .~ .~ ~ .~ ~ ~ .~ '- '- ~ ~ ~ q:: <to: co .". ~ C') ~ " " " " " " " " '0 '0 '0 '0 0- 0- 0- 0- 0- 0- 0- 0- g " ~ g ~ " " " 0 g " " " " " -0 -0 -0 "" "" ~ " " " " '" '" '" '" '- q:: g .g '- ~ .~ ~ '- '- ~ ~ <to: ~ q:: <to: iil ~ ~ CO .". " " CO '" " " " '0 '0 '0 '0 C') 0- 0- '0 0- 0- 0- " " " " " " " " " " "" "" -0 "" " " " " " g '" '" '" '- " .~ '- ~ ~ ~ '- '- ~ " ~ ~ <to: "" q:: iil ~ ~ on 0 on " .". " " '" '" 1< " " " '" '" '" '" 0- 0- 0- 0- " " " " " " " " " -0 -0 -0 -0 ~ " " " i:< i:< i:< '- " g '- q:: g g g '- '- ~ " .... ~ .... q:: <i:< iil iil ~ ~ CO 0 <r> N '0 " " .". " " " '0 '0 '0 '0 0- 0- 0- 0- g g g " " -0 " " i:< ~ g '- " ~ .~ '- ~ ~ ~ ~ '- " '- '- "" "" " " ~ ~ CO 0 CO <i:< 0 0 " ~ " CO 1< '" '" '" '" '" " '" 0- - '0 '" ~ " ~ - 0 " C') <r> 0 '" '" " '" "on " " -0 """ ~ " '" '" '0 g .s "- '- " ~ .~ '- fll ~ 1j '- '- -0 ~ " ~ ~ '- ~ ~ <i:< <to: ~ CO 0 CO <i:< .... 0 0 " 0 iil " iil '" '" '" '" '0 " 0- '" '" ~ " 1< " '" 0 " on " '" -0 -0 "'" "'" -0 " " " " " '" '" " i:< i:< i:< '- ~ -~ '- 'g ~ g ~ 1j ~ '- E '- '- <i:< <i:< ~ ~ ~ CO g " " N 00 " " " " .". .". .". .". '" 0- 0- '" 1< 0- 0- 0- " " " " " g " " " " -0 " " " i:< ~ " '- " E g '- " E '- '- ~ " ~ <i:< .... '- " ~ ~ q:: <to: CO 0 " " 00 '0 iil 0 0 " .". .". .". .". '" " 1< 0- .". ~ " 1< " " 0 " on " N -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 " " " " i " " " " " i:< i:< i:< i:< i:< i:< '" '" i:< '- "" .~ g ~ ~ ~ ~ .~ .~ '- g ~ ~ '" " " " " " " " " " '" " 0- 0- 0- 0- 0- 0- 0- 0- 0- 0- " " " " " " " " " - 0 " " " " " " " " " " 2- e: " ~ .E ~ z in .E ~ "" .... " .... " '" "" ~ z ~ '" '" "" ",,;>- 'B :I: " .il "" ~ " .il .E ~ .il " " ~ .... ~ .3 ~ -< :r: .s .... -< :r: u :r: s .... .E u .E .... ~ "" K K .... K 1::i :I: K K "".... - " :I: " "" '" '" "" "" fJJ '" "" '" " """" '" " ;;;: ;;;: ;.:s ..., "" ;;;: ;;;: ;.:s "- ;;;: ;;;: - .<f i3= .t i3= ~ ""X' ~ 0 ~ 22 ~~ ~ ..: ~ "- ... " ~-< ---- } Subd. 2. Sil!n Lil!htinl!. A. Not Permitted. The sign is neither lighted internally nor has a specific source of light directed at it. It depends on the general illumination in the area for its lighting. . B. External. The sign is illuminated by means of external light fixtures directed at the sign. C. Internal. The sign is illuminated by a light source located inside of the sign. Only the letters or other symbols are illuminated within an opaque background. This includes neon and or channel letter signs. D. Backlit. The message is applied to a translucent panel, through which light is directed from a source behind the sign face, illuminating the copy and background of the sign. 333.9 Allocation of Permitted Sh!n Tvpe and Area and Provisions for Multi-Tenant Developments and Sites. In multi tenant buildings or sites the permitted sign area and sign types, except for permitted freestanding signs, may be installed by each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. Tenants located on the street or other wise primary level in a center with a common mall or atrium shall be considered to have direct access to the outside for the purpose of this section. The management and ownership of any business establishment proposing to install signage must be separate and distinct from the management and oWIlership of any other establishment in the same building or on the same building lot. Each establishment must be separated from all other establishments by party walls having no openings or passages. Signage for establishments occupying a multi tenant building or site, but not located on the street o. primary level of the building must be provided from the allocation of sign area and type to the occupants ofthe street or primary level of the building. Only one freestanding sign is permitted for each development or parcel whether occupied by a single or by multiple tenants. In the case of multiple tenant sites, the permitted freestanding sign area in Section 333.8 "Table One Standards by Sign District" for the single permitted freestanding sign must be allocated by the owner of the site among its tenants. 333.10 Temporarv Sil!ns. Temporary signs, including streamers, pennants, and banners affixed to the building wall, are permitted for a total of 30 days per calendar year. Freestanding Temporary Signs are permitted only in districts (on the matrix) where freestanding signs are permitted and freestanding temporary signs are not permitted when a permanent freestanding sign is located on the same lot. The area of any temporary sign shall be one half that allowed in Section 333.8 for a permanent sign of that type in that district. Temporary sponsorship banner signs for athletic fields at Mounds View High School, Bethel University, and Northwestern College shall be exempt from the provisions of this section and shall comply with the applicable provisions of section 333.12. 333.11 Sil!n Standard Adiustments. Adjustments to the requirements and standards for the height, number, type, lighting, area or location of a sign or signs established by this ordinance may be approved through the Site Plan Review process if the following qualifying criteria of A or B, and the necessary criteria of C, are met: . Ordinance 333 Page 6 . A. There are sitc conditions which require a sign adjustmcnt to allow the Slgu to be reasonably visible from a street immediately adjacent to the site; Or, B. The sign adjustmcnt will allow a sign of cxceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; And, after finding positively on condition A or B above, C. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located. 333.12 Special Sil!n Tvpes. . . Subd. 1 Service Area Canopy Sil!ns. Each edge of a service area canopy facing a street is permitted 25 square feet of sign arca in addition to all other sign area permitted on the site. Such signage may be illuminated externally, internally, or backlit, but no other part of the face of the canopy shall be illuminated. Subd. 2. Awninl! or Suu Canopy. Awning or sun canopy: No part may be less than 8 ft. or greater than 12 ft above grade. Any sign area on the awning, if illuminated, will be deducted from the permitted wall sign area. The fabric or material used for the awning or canopy must be opaque and no internal illumination is permitted. Subd. 3. Desil!u of Freestandinl! Sil!ns in the Lexinl!ton Avenue South of 694 Sil!n District. Freestanding signs in this Sign District may not be supportcd by poles or columns. They must be monument type ground signs with the copy resting on and supported by a solid base of brick or rock faced block in a color similar to or complementary to the main structure on the site. The material ofthe base must extend at least one halfway up the sides ofthe sign face. Subd. 4_ Commercial Real Estate Sil!ns. For Sale or For Rent signs on commercial or industrial properties, whether attached to the wall or freestanding are permitted as part of the unused sigu area allocated to the site. No freestanding for sale or for rent signage is permitted except as part of or attached to the permitted freestanding sign or signs on the site. If adequate unallocated sign area is not available, temporary signage may be attached to the wall or an existing freestanding sign as regulated in Section 333.10 Temporary Signs. Subd. 5. Temporarv Sponsorship Banner Sil!ns for AthleticFields at Mounds View Hil!h School. Bethel University, and Northwestern Collel!e. Athletic fields at Mounds View High School, Bcthcl University, and Northwestern College, in the R-l and B-1 Zoning districts may be permitted to have temporary sponsorship banner sigus attachcd to the fences of their athletic field. The intent of such signage is to recognize sponsors of the athletic programs at Mounds View High School, Bethel University, and Northwestern College. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. In addition, to the greatest extent possible such signage shall not obstruct sightlines to the athletic field for those watching the sporting evcnt from the bleachers or other designated viewing areas. The content of temporary sponsorship banner signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College for their respective athletic fields_ The City Councilor City Administrator shall determine if the signage is visible from a public roadway or fTOm property outside of Bethel University, Mounds View High School, and Northwestern College; if found to be visible, the signs shall comply with the following sizc limitations and shall follow the sign permit process as described below. Temporary Sponsorship Banner Ordinance 333 Page 7 ) Signs shall not exceed 50 square feet each. The temporary sponsorship banners shall not exceed a massing of over 960 square feet in one area or a total of 2000 square feet. Temporary sponsorship banner signs shall not be displayed for more than 90 consecutive days or more than 180 days during the calendar year. Sign permits shall not be required for individual banner signs but shall be required wher. a new group massing of signage is requested; at such time the applicant shall demonstrate compliance with the provisions of this section (including but not limited to: the dimensions of individual banner signs, the dimensions of that group of banner signs, and the total square feet of temporary sponsorship banner signs). Subd. 6. Permanent Scoreboard Sponsorship Sil!ns for Athletic Fields at Mounds View Hil!h Schoo\, Bethel University, and Northwestern Collel!e. Athletic fields at Mounds View High School, Bethel University, and Northwestern College, in the R-l and B-1 Zoning districts may be permitted to have permanent scoreboard signage at their athletic fields. The intent of such signage is to recognize sponsors of the athletic programs at Mounds View High School, Bethel University, and Northwestern College, which is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. The content of scoreboard signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College, for their respective athletic fields. The City Councilor City Administrator shall determine if the signage is visible from a public roadway or from property outside of Bethel University, Mounds View High School, and Northwestern College; if found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below. Scoreboard signage shall not exceed 30% of the total scoreboard area, nor shall any one scoreboard sign exceed 15% of the total scoreboard area. Since the scoreboard sponsorship signs are permanent in nature, the applicant shall be required to obtain sign permit approval prior to the installation of any new scoreboard sponsorship signs; at such time the applicant shall demonstrat. compliance with the provisions of this section Suhd.7. Permanent Field NamiBl! Silms for Athletic Fields at Mounds View Hil!h Schoo\' Bethel University, . and Northwestern Collel!e. Athletic fields at Mounds View High School, Bethel University, and Northwestern College, in the R-l and B-1 Zoning district may be permitted to have permanent field name signage at their respective athletic fields. The intent of such signage is to allow recognition for those who purchase naming rights for athletic fields at Mounds View High School, Bethel University, and Northwestern College. Such signage shall be permanent in nature and shall not be lit by a direct lighting source. Field naming signs may be an entrance gate style sign, signage affixed directly to a press box/grandstand, or signage included on the scoreboard. Such signage shall be constructed of durable materials (finished metal, finished wood, plastic). The City Councilor City Administrator shall determine if the signage is visible from a public roadway or from property outside of Bethel University, Mounds View High School, and Northwester College; if found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below. The signage area of entrance gate signs shall not exceed 30 square feet, the signage area of press box/grandstand signage shall not exceed 80 square feet, and scoreboard field naming signage shall not exceed 40% of the total scoreboard area. The cumulative total of field naming signage shall not exceed 200 square feet. Since the field naming signage would be permanent in nature, the applicant shall be required to obtain sign permit approval prior to the installation of any new field naming signage; at such time the applicant shall demonstrate compliance with the provisions of this section. . Ordinance 333 Page 8 . .l 333.13 Maintenance and Repair. All signs shall be kept in good repair and free from peeling paint, rust, damaged or rotted supports, framework or other material, broken or missing faces or missing letters. Any structure from which a sign has been moved or removed shall be repaired with materials and/or painted or stained to match the existing background. A. Activities considered normal maintenance and repair and not requiring a sign permit from the City shall include activities such as replacing lamps, replacing ballast in freestanding signs, replacing transformers in building signs, painting the pole of freestanding signs and the cabinet of freestanding or building signs, replacing or repairing the sign face, including H-bars and retainers behind the face, replacing trim and replacement of sign fasteners, nuts and washers. B Activities not considered normal maintenance and repair and requiring a sign permit from the City and that shall require that a nonconforming sign be brought into conformance with all requirements of this chapter include: I. Changes made to the size, height or bulk of the sign or the removal of the sign for the repair or replacement of the cabinet or any part thereof, not including the face, or addition of illumination 2. Changes in poles, structural supports, bases or shrouds, footings or anchor bolts, moving the sign for any reason, change or replacement of the interior or exterior cabinet frame and removal of any part of the sign for maintenance, except the sign face. . c. A sign permit in addition to a building permit is required and will be issued for any placement or installation of a new sign, temporary or permanent, or for any maintenance activity that requires a sign permit, after application for such permit on a form provided by the City along with any plans, certifications or other attachments requested by the City, and the finding by City Officials the application is in conformance with the regulations of this section. Effective Date. This ordinance will take effect and be in force after its passage and official publication. Adoption Date. Passed by the Arden Hills City Council this 26th day of November, 2001. Dennis Probst, Mayor ATTEST: Joseph Lynch, City Administrator . Ordinance 333 Page 9 . . . City Council Meeting April 11, 2005 Attachment 6E - 2 . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 358 AN ORDINANCE RELATING TO ATHLETIC FIELD SIGNAGE AT BETHEL UNIVERSITY, MOUNDS VIEW HIGH SCHOOL, AND NORTHWESTERN COLLEGE THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTIONS 333.5 (F) and 333.10 OF ARDEN HILLS ORDINANCE 333 ARE AMENDED; AND THAT SECTIONS 333.8 (G); 333.8, Table 1 , footnote (e); 333.12 Subdivision 5; 333.12, Subdivision 6; AND 333.12, Subdivision 7 ARE ADDED TO ARDEN HILLS ORDINANCE 333 TO READ AS FOLLOWS: Section 333.5 (F) Prohibited Sil!ns. Product signs (except as permitted in Section 333.12, subdivisions 5, 6, and 7; special requirements for temporary sponsorship banners and permanent scoreboard signage for athletic fields at Mounds View High School, Bethel University, and Northwestern College). Section 333.8, Subdivision 1 (G) Temnorarv Sil!ns. Temporary signs are regulated by Section 333.1 O. Temporary Sponsorship Banner Signs for athletic fields at Mounds View High School, Bethel University, and Northwestern College are regulated by Section 333.12. Section 333.8. Subdivision 1, Table 1, footnote m. See Section 333.12, subd. 5-7; special requirements for temporary sponsorship banners, scoreboard signage, and stadium naming signage for athletic fields at Mounds View High School, Bethel University, and Northwestern College (located in Sign Districts 2, 6, and 7). Section 333.10, Temporarv Sil!ns. Temporary signs, including streamers, pennants, and banners affixed to the building wall, are permitted for a total of 30 days per calendar year. Freestanding Temporary Signs are permitted only in districts (on the matrix) where freestanding signs are permitted and freestanding temporary signs are not permitted when a permanent freestanding sign is located on the same lot. The area of any temporary sign shall be one half that allowed in Section 333.8 for a permanent sign of that type in that district. Temporary sponsorship banner signs for athletic fields at Mounds View High School, Bethel University, and Northwestern College shall be exempt from the provisions of this section and shall comply with the applicable provisions of section 333.12. Section 333.12. Subdivisiou 5. Temporarv Sponsorship Banner Sil!ns for Athletic Fields at Mounds View Hil!h School. Bethel University, and Northwestern Collel!e. Athletic fields at Mounds View High School, Bethel University, and Northwestern College, in the R-l and B-1 Zoning districts may be permitted to have temporary sponsorship banner signs attached to the fences of their athletic fields. The intent of such signage is to recognize sponsors of the athletic programs at Mounds View High School, Bethel University, and Northwestern College. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. In addition, to the greatest extent possible such signage shall not obstruct sightJines to the athletic field for those watching the sporting event from the bleachers or other designated viewing areas. The content of temporary sponsorship banner signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College for their respective athletic fields. The City Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Bethel University, Mounds View High School, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: a. Temporary Sponsorship Banner Signs shall not exceed 50 square feet each. b. The temporary sponsorship banner sign shall not exceed a massing of over 960 feet in one area or a total of2000 square feet. c. Temporary sponsorship banner sign shall not be displayed for more than 90 consecutive days or more than 180 days during the calendar year. d. Sign permits shall not be required for individual banner signs but shall be required where a new group massing of signage is requested. e. The applicant shall demonstrate compliance with the provisions of this section (including but not limited to: the dimensions of individual banner signs, the dimensions of that group of banner signs, and the total square feet of temporary sponsorship banner signs). Section 333.12. Subdivision 6, Permanent Scoreboard Sponsorship Sil!ns for Athletic Fields at Monnds View Hil!h School. Bethel University. and Northwestern Collel!e. Athletic fields at Mounds View High School, Bethel University, and Northwestern College, in the R-I and B-1 Zoning districts may be permitted to have permanent scoreboard signage at their athletic fields. The intent of such signage is to recognize sponsors of the athletic programs at Mounds View High School, Bethel University, and Northwestern College, which is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. The content of scoreboard signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, 2 . . . . . . and Northwestern College, for their respective athletic fields. The City Administrator or the Administrator's designee shall determine if the siguage is visible from a public roadway or from property outside of Bethel University, Mounds View High School, and Northwestern College. If found to be visible, the sigus shall comply with the following size limitations and shall follow the sign permit process as described below: a. Scoreboard signage shall not exceed 30% of the total scoreboard area, nor shall anyone scoreboard sign exceed 15% ofthe total scoreboard area. b. Since the scoreboard sponsorship signs are permanent in nature, the applicant shall be required to obtain sign permit approval prior to the installation of any new scoreboard sponsorship signs; at such time the applicant shall demonstrate compliance with the provisions of this section. Section 333.12, Subdivision 7, Permanent Field Naminl! Sil!ns for Athletic Fields at Mounds View Hil!h School, Bethel University, and Northwestern Collel!e. Athletic fields at Mounds View High School, Bethel University, and Northwestern College, in the R-I and B-1 Zoning district may be permitted to have permanent field name signage at their respective athletic fields. The intent of such signage is to allow recognition for those who purchase naming rights for athletic fields at Mounds View High School, Bethel University, and Northwestern College. Such signage shaH be permanent in nature and shall not be lit by a direct lighting source. Field naming signs may be an entrance gate style sign, signage affixed directly to a press box/grandstand, or signage included on the scoreboard. Such signage shall be constructed of durable materials (finished metal, finished wood, plastic). The City Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Bethel University, Mounds View High School, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: a. The signage area of entrance gate signs shall not exceed 30 square feet, the signage area of press box/grandstand signage shall not exceed 80 square feet, and scoreboard field naming signage shall not exceed 40% of the total scoreboard area. b. The cumulative total offield naming signage shall not exceed 200 square feet. c. Since the field naming signage would be permanent in nature, the applicant shall be required to obtain sign permit approval prior to the installation of any new field naming signage; at such time the applicant shall demonstrate compliance with the provisions of this section. 3 Effective Date. This Ordinance shall become effective the 21st day of April, 2005. Passed by the City Council of the City of Arden Hills the 11 th day of April, 2005. Adootion Date. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE WOLFE CITY ADMINISTRATOR F:\users\Janice\Jerry\Arden lIiIls\Ordinance 358 - 3.doc 4 . . . . . . ~ /],\~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE SUMMARY ORDINANCE NO. 358 ATHLETIC FIELD SIGNAGE AT BETHEL UNIVERSITY, MOUNDS VIEW HIGH SCHOOL, AND NORTHWESTERN COLLEGE On thc I ]th day of April, 2005, the Arden Hills City Council adopted Ordinance No. 358, and by four affinnative votes pursuant to Minn. Stal. 94]2.]9], Subd. 4, directed that a summary of the Ordinance be published. Arden Hills Ordinance No, 358 is entitled "An Ordinance Relating to Athletic Fie]d Signage at Bethel University, Mounds View High School, and Northwestern College" and will become effective the day following publication of this Ordinance Summary. This Ordinance establishes regulations for the amount, location, and times where athletic field sponsorship signs may be installed for athletic fields at Bethel University, Mounds View High Schoo], and Northwestern College. A copy of the Ordinance is available for inspection by any person during regular business hours at the office of the City Administrator, ]245 West Highway 96, Arden Hills, Minnesota 55] ]2. BEVERLY APLlKOWSKI, MA YOR ATTEST: M]CHELLE WOLFE, CITY ADMINISTRATOR Publication Date, Published on the day of ___,2005. r\n,"nV3ni(e\kn~\Ard<::n H]lIs\Ordin~nc" ':is SUlllman. ,,_doc . City Council Meeting April 11, 2005 Attachment 6E - 3 . . ARDEN HILLS PLANNING COMMISSION - MARCH 2, 2005 7 . was working at was closing. She indicated she was in attendance tonight to see what the City's licensing requirements that were being proposed. She stated she liked the extension of the hours and that there was a requirement for a waiting room for the patrons. She noted she was also in agreement with the fees being proposed. Chair Sand closed the public hearing at 8: I 8 p.m. Commissioner Zimmerman moved, seconded by Commissioner Larson to approve Planning Case No. 05-06: City of Ardcn Hills, 1245 W. Highway 96; City Code of Ordinances Amendment for Therapeutic Massage and repealing existing City Code Section 330.03 relating to Massage, Rap, and Sauna Parlors; adopting proposed Section 330.04 relating to Massage Therapy Establishments and Massage Therapist; and amending Sections 5.E and IO.G of the Zoning Ordinance to reference Massage Therapist and Massage Therapy Establishments. After further discussion Commissioner Zimmerman withdrew his motion to restate it and Commissioner Larson withdrew his second. . Commissioner Zimmerman moved, seconded by Commissioner Larson to recommend Planning Case 05-06 approval based on staff's recommendations for repealing Section 330.03 of the City Code relating to Massage, Rap, and Sauna Parlors and new Section 330.04 relating to Licensed Therapeutic Massage and approving Zoning Amendments numbers I and 2 to allow for massage as a special use, not permitted use, or permitted use in certain Zoning districts. The motion carried unanimously (5-0). C. PLANNING CASE 05-08: CITY OF ARDEN HILLS. 1245 W. HIGHWAY 96. SIGN ORDINANCE AMENDMENTS FOR ATHLETIC FIELD SIGNAGE AT BETHEL UNIVERSITY. NORTHWESTERN COLLEGE. AND MOUNDS VIEW HIGH SCHOOL Mr. Hellegers requested the Commission consider slaff's recommendations to amend Ordinance No. 333 "An Ordinance Regulating Signage Standards within the City of Arden Hills" to establish standards for athletic ficld signage at Bethel University, Mounds View High School, and Northwestern College where such signage is visible from a public roadway or property outside of these educational institutions. . Mr. Hellegers stated representatives from Mounds View School District approached the City about the possibility for athletic field signage on the Mounds View High School property late in 2004. At thcir meetings on December 2004, January 2005, and February 2005, the Planning Commission discussed the issue of whether athletic field signage should be regulated by the Sign Ordinance and if regulated what standards should be applied. At their February 2005 meeting, the Planning Commission reviewed proposed amendments to the Zoning Ordinance to address the issue of athletic field signage and recommended ecrtain changes to the proposed language. Subsequent to the February meeting, staff sent copies of the proposed language to representatives at Bethel University, Mounds View High School, and Northwestern College and asked for their input on the proposed Janguagc. Representatives from Bethel University recommended that the Temporary Sponsorship Banners be increased slightly in size and also stated that ARDEN HILLS PLANNING COMMISSION - MARCH 2, 2005 8 the land should include an "if visible" clause to regulate the sign age. The signs that are not visible would not be subject to thc regulation; those that are would have to comply with the new size standards and would bc required to file sign permit applications as described in thc ordinance. In addition, members of the Planning Commission recommended that the "if visible" clause should establish who was determining if the signage was visible. Staff has included language that would ultimately give that authority to the City Councilor City Administrator. . He recommended approval of the seven Sign Ordinance Amendments as proposed. Commissioner Larson recommended they designate a certain staff member or designee to look into the signage. He noted as it was worded that City Councilor City Administrator shall determine if the signage is visible was poor wording for an Ordinance. Chair Sand opened the public hearing at 8:30 p.m. Chair Sand invited anyone for or against the variance to come forward and make comment. Bruce Kunkel, 3452 Glen Arden Road and Administrator at Bethel College, thanked staff and the Commission for their work on this. He believed this would work well for both Bethel College and the residents. Chair Sand closed the public hearing at 8:31 p.m. . Commissioner Larson moved, seconded by Commissioner Bezdicek to approve Planning Case No. 05-08: City of Arden Hills, ]245 W. Highway 96; Sign Ordinance Amendments for Athletic Field Signage at Bcthel University, Northwestern College, and Mounds View High School. The motion carried unanimously (5-0). D. PLANNING CASE 05-07: CITY OF ARDEN HILLS. 1245 W. HIGHWAY 96. ZONING ORDINANCE AMENDMENTS FOR 10-FOOT FRONT PORCH EXCEPTION TO FRONT SETBACK IN R-l AND R-2 ZONING DISTRICTS Mr. Hellegers requested the Commission consider stairs recommendation to amend Section 6.C.2.a. of the Zoning Ordinance and insert new section 6.C.2.d into the Zoning Ordinance. He recommendcd approval of Zoning Amendments #1 and #2 to allow for steps, decks, and ramps as Pcrmittcd Encroachments up 10 6 feet in all Zoning Districts and to allow Front Porches as Pcrmitted Encroachments of up to JO feet, provided that the front porch is no closer than 30 feet from any front or side lot line, for Single- Family Dwellings. Chair Sand askcd what for the definition of residcntial street side yard. Mr. HeJlegers . rcplicd that would be a corner property. Chair Sand asked if they wanted to allow somc flexibility in the footing and foundation matcrials so it was complimentary to the home. He expressed concern that it might bc . . . ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005 13 Planning Commissioner Training. In addition the plan shows 1he Zoning Code Update for the months of March through August, the Property Maintenance Code bcing reviewed for the months of June through September, and the Redevelopment District Concept being reviewed from August through December. A Development Bus Tour is also planned for the last Saturday in October or the first Saturday in November. Mr. Hellegers indicated due to the impending acquisition of the TCAAP property and the potential Planning Commission work involved (establishing design guidelines, Zoning District creation, Comprehensive Plan Amendments, etc.), some of the items on the work plan may not be addressed until 2006. The priority listing would have TCAAP and Planning Case review as the top two items with the Zoning Update following close behind. Commissioner Holmes asked what the point of a work plan was. Mr. Hellegers replied this would help establish what they hoped to accomplish over the year, but acknowledged this plan was subject to change depending upon what came up within the City. Commissioner Zimmerman also noted they were going to be working with the PTRC for the gateway signs. Mr. Clark replied he was correct, but he thought the easiest way to start the process was to sit down with the Chairperson of the Planning Commission and the PTRC and look at design and material options. He stated there was a meeting tentatively set for Friday, February 11. c. ATHLETIC F1ELD SIGNAGE UPDATE Mr. Hellegers stated as discussed at the December 2004 and the January 2005 Planning Commission meeting, Mounds View School District had inquired about using temporary banner signs that could be tied to the fences around the MVHS football/track stadium. While the temporary banner sign age is all that had been required at this time, staff thought it would be appropriate to create regulations for other signage opportunities that MVHS may request in the future. He noted at the January 2005 meeting staff presented three options for modifying the existing Arden Hills Sign Ordinance to include language regulating ball field sign age. Based on the discussion from the January meeting staff determined the following: Ball field signage should be limited to institutional users and propcrty owners and would not be applicable to City parks; MVSD is looking for more signage than was proposcd in the three options provided to thc Planning Commission; Examples of where sign age would be located at Mounds View High School should be included in the presentation to the Planning Commission. He indicatcd since it appeared that there were still several details to iron out, staff determincd that a public hearing should not be held until the March Planning Commission meeting. He stated staff had met with Mr. Nick Temali of the Mounds View School District and the Activities Director of Mounds View High School and determined the types and sizes of signagc that may be required in the future. The main areas where signage would be desired arc the sponsorship banners along the west side of the visitors bleachers, ARDEN HILLS PLANNING COMMISSION - FEBRUARY 2, 2005 14 sponsorship banners (facing the field) along the north side of the football/track perimeter fence, scoreboard signage, and field naming signage on the press box or an entrance gate_ . Chair Sand stated he also wanted some language in subdivision 5 added to read: Signage shall not restrict the viewing area of the people sitting in the stands. Mr. Hellegers replied that language could be included_ Commissioner Holmes asked if the signs would be taken down after every game. She stated she would prefer if they be taken down. Mr. Nick Temali, Mounds View School District, replied their stadium had a game or event every night of the week, so to take banners down daily would be a burden to turn around and put them up again a few hours later. He stated they liked the language where they would take them in at the end of the fall season and be brought back out again in the spring for the spring events. Chair Sand asked if they wanted this limited to only educational institutions and if so they should say educational institutions. Commissioner Larson noted he believed they should limit this to the three educational institutions (Mounds View High School, Northwestern College, and Bethel College) noting his concern that there could be advertising at Valentines Elementary if they said educational institution. Chair Sand requested staff obtain the City's attorney opinion to determine if the City was allowed to limit the type of educational institution where sign age would be permined_ . REPORTS A. Planning Commissioners None. B. Staff None. C. Council Member Mayor Aplikowski updated the Commission on recent City Council actions. ADJOURNMENT Commissioncr Zimmerman moved, seconded by Commissioner LaTson to adjourn the meeting at 10:03 p.m. The motion carried unanimously (6-0). . ARDEN HILLS PLANNING COMMISSION - JANUARY 5, 2005 4 . Mr. Clark requested Item 5C be held before Item 5B as there was a representative in the audience for that item. C. CONTINUED DISCUSSION ON BALL FIELD SIGNAGE Mr. Clark stated as discussed at the December Planning Commission meeting, Mounds View School District had inquired about using temporary banner signs that could be tied to the fences around the MVHS football/track stadium. He indicated the direction of the Planning Commission was to review what other communities had done to address similar requests and provide potential code language. . He slaled staff had contacted several metro cities and received responses from approximately six of these communities. Of the communities surveyed there were a range of responses to this matter. Two of the communities indicated that ball field signage was not allowed, and any change would require an amendment to the ordinance. He noted of those two communities, Shoreview did not allow athletic field fence panel signage however, they did allow one sponsor panel nol to exceed 12 square feet to be attached to the bottom of a scoreboard. Two other communities responded that they did not have specific language to address ball field signage. Blaine was one of these communities; they indicated that the school districts regulated signage at school district sports fields; however signage at private fields would require a Conditional Use Permit. Roseville also indicated that they did not have any specific regulations for ball field signage, but that a request for ball field signage would require the approval of the City Council. Finally, New Brighton did not have any specific language for ball field signage; however this was something that could be done through a Comprehensive Sign Plan. The Comprehensive Sign Plan was established through a process like a CUP/SUP/PUD and was prescriptive to the particular development whal the sign standards should be for that development. This method may require other changes to the Zoning Code to enable the creation of Comprehensive Sign Plans. Unfortunately, due to just receiving an example of the Comprehensive Sign Plan the last week in December there was not time to create language in time for the January meeting. He noted staff's recommendation would be to bring this item back with more material to the February meeting as a continued discussion itcm. However, if the Planning Commission determines that one of the versions in their packet is the preferred method, then staff would schedule a public hearing for the Fehruary meeling and bring back the preferred language as amended. Nick Temali, Mounds View School District, asked if the Commissioners had any questions. . Chair Sand noted the original inquiry was that they wanted to have a plastic coated banner affixed to the outfield fence or perimeter fence. Mr. Temaji stated they had spoken with a sign company to discuss different alternatives and one concern was wind now. He stated they would not be looking at a metal or wood sign. Chair Sand askcd if there was any current signage on the score board. Mr. Temali replied he was not sure. but he would check into this. ARDEN HILLS PLANNING COMMISSION - JANUARY 5, 2005 5 Chair Sand requested Mr. Temali take some photographs of the field for the February meeting. . Commissioner Larson staled he would like all of the suggested institutions be able to take advantage of this proposal and not just Mounds View Sehool District. Commissioner Zimmerman noted version three was the only version that addressed all of the possible requests Mounds View Schooj District had brought forward at the last meeting, such as naming rights and seoreboard advertising. Commissioner Zimmerman asked how far the City wanted to open the door when they created this language. Commissioner Larson stated he was in favor of this proposal as a revenue generator for the School District. Mr. Clark stated it was staff's intent to limit advertising sponsorship to the "institutions" only. Mr. Temali suggested they limit the advertising sponsorship to only fields owned by the institutions, which would not include City parks. Commissioner Larson asked if there was a weekend tournament, would it still be possible to get a permit for temporary signage at the City fields. Mr. Clark replied permits would still be available. . Chair Sand staled he would be in favor of option 2, striking the Little League. Mr. Clark asked what type of a banner size the School Districl would be looking at. Mr. Temali replied when they spoke with the sign company, lhey suggcsted a 3 x 10 foot banner. He stated each individual sign being limited to ten square feet would give them enough visibility. He stated an 80 square feet total would also limit them and he requested this be reconsidered. He noted the prime banner spot would probably be in front of the visitor stands, which would not be visible from the street. Hc stated the only possible place a banner would be visible from the street would be from the north end zone. Hc indicated he would like to present further information as to their needs for the size of the signs they needed at the next meeting. Commissioner Modeselle stated she was in gencral opposed to advertising sign age as this was incongruent with education, but she understood the need for additional school financing. Mr. Temali agreed with this comment and noted lhey had held off requesting this as long as they could, but with lhe financial times they were in, the School District had asked the schools to look at entrepreneurial options to bring in funds. Chair Sand asked how would the City limit what type of advertising would be on the banners without running into a Freedom of Speech issue. Mr. Temali rephcd the School . District would draft policies as to what would and would not be allowcd to be advel1iseJ on the banners. He noted there would be no lohacco or alcohol advertising allowed. . . . ARDEN HILLS PLANNING COMMISSION - JANUARY 5, 2005 6 Commissioner Holmes suggested wording be added to the Ordinance that the content of the signs be regulated by the institution owning the facility. Chair Sand agreed this type of language would resolve any Freedom of Speech issues. B. CONTINUED DISCUSSION ON THERAPEUTIC MASSAGE AND HOME OCCUPATION PERMITS Mr. Cjark stated at the December I, 2004 Planning Commission meeting the Planning Commission discussed massage regujations and whether they should be revised. The general direction of the Planning Commission was that Therapeutic Massage was something that should be allowed in Ardcn Hills and should be considered as a suitable Home Occupation. Furthermore, the Planning Commission asked staff to check with surrounding communities to see how they handled regulating Therapeutic Massage. He reviewed Home Occupation versus massage, rap, and sauna parlor regulations as well as a comparison of Other Citics' Therapeutic Massage regulation. He also reviewed the standards for Therapeutic Massage. He stated staff recommended deleting the existing Section 330.03 and replace it with language from either the Shoreview or Falcon Heights Therapeutic Massage regulations. He noted if the Planning Commission determined that one of the ideas proposed was the preferred alternative, staff would schedule a public hearing for the Planning Commission's February meeting_ If however, the Planning Commission would want additional review, staff would schedule this item as continued discussion on the February Planning Commission Agenda. Commissioner Larson stated he favored the Shoreview ordinance. Chair Sand stated he believed all of the ordinances offered different things. He stated he liked the New Brighton policy language because it addressed lhis in a positive manner, but agreed the Shoreview ordinance read the best. Commissioner Zimmerman stated he agreed wilh the proposed language. Commissioner Bezdicck asked if legal counsel would review this language prior to il being brought back to the Planning Commission. Mr. Clark replied it would be approved by lhe City Attorney prior to the February meeting. Commissioner Holmes asked under item i. why they had different hours for weekdays and weekends. She stated some of the other City ordinances did not have this distinction. She stated she believed the times should be the same for both weekdays and weekends. Mr. Clark rcplied the reason this was donc was because this was a home occupation and more people were home on the weekends and thcrefore as a matter of courtesy, they opened later. Commissioncr Modeselte stated she agrecd with Commissioner Holmes and she did not see why thcre should be different hours on wcckdays and weekends. ARDEN HILLS PLANNING COMMISSION - December I, 2004 8 Chair Sand asked what the difference was between a lherapeutic massage and a chiropractor. Ms. Muska replied she was not qualified to do any diagnosis and would not be involved in skeletal manipulations. Her business would only deal with the tissues. . Commissioner Zimmerman asked if she had considered working for a business that was already established in massage. Ms. Muska replied initially she would probably work for a business to get the practice and experience, but she wanted to be around her children, so eventually she wanted to have a small practice out of her home. C. DISCUSSION ON BALL FIELD SIGNAGE AT MOUNDS VIEW HIGH SCHOOL Mr. Hellegers stated staff had received inquiries from Mounds View School District about allowing sponsorship signage around the football and track fiejd. Based on staff's discussion with the MVSD it sounded like the signage would bc banner signs that could be affixed to the fences surrounding the field during the fall foothall/soccer, and spring track seasons. He indicated currently the Sign Ordinance regulates all signage in the City and does not provide an exemption for ball field signage. He asked should ball field sign age be exempted from the Sign Ordinance regulations and should specific criteria for ball field signage be established and added 10 the Sign . Ordinance to handle the size and typc of signage. Commissioner Zimmerman stated he did not have a problem with this request because it would be internal to the ball field and he believed advcrtising was a part of the process and there were financial reasons to consider this for the School and since the only people who were going to see the signage were the people attending the cvcnt, he did not see this as an issue. Commissioner Ricke stated she had no objection to banners being at the ball fields, but should they have some guidelines for it. She also asked if lhis should bc limited to school only. Commissioner Larson staled banners that were only visible inward were a reasonabje request considering the funding that was ncedcd to keep the programs going. Chair Sand stated they needed to recognize if there were residential homes in the area and if the banners were visible from the homes. Commissioner Zimmerman suggested all banners be taken down after lhe particular sporting season is done. That way, when there were no activities on thc field, the signage would not he there. Commissioner Holmes suggested they might want to take the banners down after every . game. Chair Sand noted they could regulate the timing and use of the hanncrs instcad of banning them completely. . . . ARDEN HILLS PLANNING COMMISSION - December j, 2004 9 Commissioner Ricke asked what other communities had done. Mr. HelJegers stated he would research this and bring back some sample language. Commissioner Larson moved, seconded by Commissioner Zimmerman to waive lhe 10:00 p.m. ending time. The motion carried unanimously (6-0). Mounds View School District Community Education Director Nick Temali, statcd the school was interested in generating funds into the district and one of those ways was through advertising. He stated they were proposing banner signs that would be done at the district level. He stated other schools had this type of advertising and he would share with Mr. Hellegers the information he had. He indicated right now they were interesled in banner ads, and as the scoreboards were replaced, they might want to sell ads for the scoreboard also. He noted right now the School Board was not interested in naming rights of the fields, but this could be a possibility in the future. He asked the City consider three things: The banner signs; potential scoreboard sign age; and possible naming rights and what restrictions they would need to consider before something like that would be allowed by the City or the School District. REPORTS A. Planning Commissioners Chair Sand stated this was Commissioner Ricke's last meeting due to her work commitmcnts. He thanked Commissioner Ricke for her assistance on the Commission. B. Stan None. C. Council Member Council Member Rem updaled the Commission on recent City Council actions. AD.TOURNMENT Commissioner Zimmerman moved, seconded by Commissioner Larson to adjourn the meeting at 10:14 p.m. The motion carried unanimously (6-0). . . Prepared by: SC Dept.: CD Council Mtg. Date: 4/11/2005 Final Action Needed By: 4/11/2005 ~ ..-A~HILLS City of Arden Hills Request for Council Action Agenda Item ,&I ..~.".'-."., TCMP Public Financin!! POlicv Recommendations Budgeted Amount: $0.00 Actual Amount: Funding Source: Council Action Request: Motion to Approve Resolution #05-28 .. Adopting TCMP Public Financing Policy Recommendations' Dated April 11, 2005 Staff Recommendation: Approval of same Advisory Commission Action: Commission .Planning__ PTRC EDC Date Action _ _ __..Not Jl,2plicable__.___ Applicable Approved _ Supporting Documents (which are attached to this Action Form): . I3J Memo/Letter: Staff memorandum dated April 6, 2005 summarizing discussions to date I3J Resolution (No. 05-28) o Ordinance (No. ) o Engineering Recommendation: I3J Attorney Recommendation: Modifications recommended by Attorney incorporated into Policy Recommendations I3J Other: Economic Development Commission Executive Summary and Policy Recommendations Financial Implications: Additional studies to be completed regarding local resource and general fund impacts Administrator/Staff Comments: Item was placed on the agenda for consideration per Council direction . Page 1 of 1 . . . ~ ~HILLS MEMORANDUM DATE: April 6, 2005 Agenda Item 7.A TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Scott Clark, Community Development Director SUBJECT: TCAAP Public Financing Policy Pursuant to dircction from thc City Council, the Economic Development Commission's (EDC) "TCAAP Public Financing Policy Recommendations" is being placed on the agenda for consideration. This policy document includes both the modifications that were discussed at the joint EDC/Council meeting on Febmary 22, 2005 and the comments supplied by the City Attorney. In addition, Attachment II in the plan is a flow chart that illustrates how the policy document, and the implementation of its principles, works in the overall TCAAP process. Since there have been many meetings on this subject the rest of this report will be an attempt to capture the essence of these discussions. It is recognized that there may not be a full consensus on all points but these have been central topics. I) The City's election to become involved in an early transfer process allows the community the maximum control of the property. If an election is made not to participate, the TCAAP project would go to public auction and the City's role would be in a reactionary mode based on zoning review only. 2) The recently adopted "TCAAP Framework Vision" is a community based plan that incorporates the principles of the City Council's Goals and Vision adopted in January of 2004. 3) After review of other major regional redevelopment projects, the EDC views it is reasonable to expect that public financing will be necessary to constmct the "TCAAP Framework Vision." 4) Ml\ior public financing tools will be grants, tax increment financing and possibly special assessment bonds. 5) Public financing should be done in a fashion that maximizes risk avoidance to the City. 6) Public financing should be constmcted in a manner that offers maximum analysis of the "but for" test including look back provisions. 7) It is assumed that the public financing can be done in a fashion that will not affect . the local taxpayer. S) Since the creation of a tax increment district does not allow new tax growth to be captured by the general fund until a district expires, a Local Resources Plan needs to be completed to illustrate how new expenditure needs can be met that will not have a significant impact on existing tax payers. 9) The City will attempt to minimize the affect on local tax payers for any new services needed in the TCAAP redevelopment. 10) The TCAAP area should not be viewed as an entity separate from the City. This redevelopment will provide a number of benefits to the community including alternative housing choices, recreational opportunities, reclaiming polluted property, providing an additional identity for the community, becoming an economic catalyst for future development/redevelopment reclaiming polluted properties to a higher standard in an expedited time frame. II) The eventual TCAAP build-out will generate a significant tax base where tax revenue will be higher than expenditure needs. Recommendation The approval of this document, along with a new Interim Agreement, are the key steps to continuing the TCAAP project and attempting to meet the deadline of a first quarter of 2006 land transfer between the U.S. Army and the developer, CRR, LLC. As presented, the City's Economic Development Commission has recommended public financing policies as modified. . \lEarth\PlanninglMisc FileslEconomic Development\Council memo 4 t 1 05 Final.doc . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-28 RESOLUTION ADOPTING "TCAAP PUBLIC FINANCING POLICY RECOMMENDATIONS" DATED APRIL 11,2005 WHEREAS, on October 25, 2004 the City Council of Arden Hills entered into an "Interim Agreement Amendment No. I Extension of Term" with CRR, LLC, and WHEREAS, a provision of the extension of the terms of the agreement was to have the City's "Economic Development Commission to determine if the development ofthe AH Re-Use Area requires economic development assistance, and ifso, how the City's participation would impact the City as a whole..." WHEREAS, in anticipation of affirming the Interim Agreement Amendment No. I, on October 12, 2004, the City of Arden HiUs City Council directed the Economic Development Commission to study the general question of, " Does the TCAAP project need economic . development assistance and what types of issues does this present to the City as a whole," and WHEREAS, the Economic Development Commission accelerated its study time to assist the City's goals of negotiating with the GSNArmy in the early transfer process for the TCAAP property, and WHEREAS, the Economic Development Commission met eight times to study this issue, and WHEREAS, the Economic Development Commission had a series of educational and orientation meetings on public financing and review of actual redevelopment projects, and WHEREAS, these meetings included discussions on public financing with the City's financial representatives, Ehlers and Associates; redevelopment discussions with representatives from Burnsville and St. Anthony, including elected officials and WHEREAS, after these discussions and additional public financing information provided through staff, the Economic Development Commission held extensive discussions on public financing, including specific and detailed review of tax increment, and WHEREAS, a central theme of these discussions is if public financing is needed, how wiU financing be arranged so it wiU not affect existing Arden Hills tax payers, and . WHEREAS, the Economic Development Commission also identified the need to construct a local service resource plan beforc completing any final agreements with the Army/developer, and WHEREAS, the Economic Development Commission concluded that as evidenced by other major Twin Cities redevelopment projects that it is a reasonable assumption that public . financing will be needed to construct the TCAAP project as illustrated in the most current version of the TCAAP Framework Vision; and WHEREAS, the Economic Development Commission concluded their recommendations in a report entitled, "TCAAP Public Financing Policy Recommendations dated February 15, 2005, and WHEREAS, on February 22, 2005 the City Council reviewed with the Economic Development Commissions their recommendations and mutually made changes to the report, and WHEREAS, the City Attorney has reviewed and reformatted the document and suggested the following changes: 1. The caption for Section 3 be amended to read "Costs which may qualify for tax increment assistance." 2. The last two (2) sentences of Section 5.C. be amended to read" Based on observations from other Metropolitan Redevelopment Projects, it is assumed that the TCAAP redevelopment may need substantial public financing in order for the project to be economically feasible. The City of Arden Hills will view and favorably consider applications for public financing that comply with the provisions of Section I, 2, 5, 6, and 7 of the Policy and will view and favorably consider tax increment financing . applications that comply with all provision ofthe Policy. WHEREAS, the City Council directed and held an informational meeting on both the TCAAP Framework Vision and the Public Financing Recommendations report on March 16, 2005, and WHEREAS, the City Council discussed the recommendations, as modified from time to time at various other Council meetings, NOW THEREFORE BE IT RESOLVED, The City of Arden Hills City Council adopts the report entitled, "TCAAP Public Financing Policy Recommendations," dated April I I, 2005. Attest: l\Earth\AdminICouncitlResolutionsI2005105-28 Resolution Affirming TCAAP Public Financing Recommendations. doc . . . . ~ EN HILLS TCAAP Public Financing Policy Recommendations Economic Development Commission Bruce Kunkel, Chair February 15, 2005 Council approved April 11, 2005 ~ EN HILLS . Economic Development Commission Com1ni.ssion Members Chris Ashbach Dale Beane Kevin Kelly Bruce Kunkel - Chair Raymond McGraw James Paulet Edward Werner . Council Liaison Mayor Beverly Aplikowski Staff Liaison Scott Clark - Community Development . . . . ~ ~HILLS T ABLE OF CONTENTS Economic Development Commission Members.......... ................ .............. .......i Resolution Affirming Policy Plan...............................................................ii Executive Summary.......... ......... ............................................. ......... .....1-5 TCAAP Public Financing Policy.......... ......... ...... ............ .... ... ..... .......... ....1-9 Attachments: I. Major Redevelopment Projects Comparison II. TCAAP Business Transaction Process III. Timeline Chart IV. Tax Increment Projections V. Future Property Tax Analysis VI. TCAAP Pros and Cons VII. TCAAP Framework Vision VIII. Arden Hills Tax Information IX. Economic Development Commission Minutes %- ~ILLS ECONOMIC DEVELOPMENT COMMISSION RESOLUTION AFFIRMING TCAAP PUBLIC FINANCING RECOMMENDATIONS . WHEREAS, on October 12, 2004, the City Arden Hills City Council directed the Economic Development Commission to study the general question of, " Does the TCAAP project need economic development assistance and what types of issues does this present to the City as a whole," and WHEREAS, the Economic Development Commission accelerated its study time to assist the City's goals of negotiating with the GSN Army in the early transfer process for the TCAAP property, and WHEREAS, the Economic Development Commission met eight times to study this issue, and WHEREAS, the Economic Development Commission had a series of educational and orientation meetings on public financing and review of actual redevelopment projects, and WHEREAS, these meetings included discussions on public financing with the City's financial representatives, Ehlers and Associates; redevelopment discussions with representatives from Burnsville and St. Anthony, including elected officials and WHEREAS, after these discussions and additional public financing information provided through staff, the Economic Development Commission held extensive discussions on public financing, including specific and detailed review of tax increment, and . WHEREAS, a central theme of these discussions is if public financing is needed how will financing be arranged so it will not affect existing Arden Hills tax payers, and WHEREAS, the Economic Development Commission also identified the need to construct a local service resource plan before completing any final agreements with the Army/developer, and WHEREAS, the Economic Development Commission concluded that as evidenced by other major Twin Cities redevelopment projects that it is a reasonable assumption that public financing will be needed to construct the TCAAP project as illustrated in the most current version ofthe TCAAP Framework Vision; NOW THEREFORE BE IT RESOLVED, The City of Arden Hills Economic Development Commission herby adopts and recommends the policies contained therein, of the report entitled, "TCAAP Public Financing Policy Recommendations," dated February 15, 2005. Resolution adopted on a vote of 7 to O. Attest: . Bruce Kunkel, Economic Development Commission Chair \\Earth\Plannrng\Misc Files\EDC\Economlc Development Commission Resolution Affirming TCAAP Public Financing: Recommendations.doc . . . ~ ~HILLS Executive Summary On October 11,2004, the Arden Hills City Council direeted the newly formed Economic Development Commission (EDC) to study the following charge, "Does the Twin Cities Army Ammunition Plant (TCAAP)1 project need economic developmcnt assistance and what types of issues does this present to the City as a whole." The EDC's initial review centered on the issues of public financing (non-private funds necessary to assist in financing portions of the redevelopment) and how future TCAAP redevelopment business transactions eould be constructed to ensure that existing residents will not have additional tax burdens. However, after a number of meetings it became clear that the TCAAP project redevelopment, which has been looked at with caution and concern on how it may affect the City, can also act as positive catalyst in terms of capitalizing community redevelopment funds, reereational funds, and a number of other benefits. The second issue that was raised was the cost of local government services in the TCAAP area. All of the aforementioned issues have been addressed within the policy statement. Before summarizing the committee's recommendations regarding public financing participation in the TCAAP project, the issue of "why should the City of Arden Hills redevelop the TCAAP property" needs to be addressed. Although no official City document states a "development value" for the community, it is eommonly understood that many Arden Hills residents view the City as village and maintaining a rural character is important. Others in the community view that the City is in transition between a village and becoming a city. The difference between a village and a city is difficult to quantifY and articulate but it appears that some of the issues rest with the questions of appropriate levels of community service, the desire to pay for those services, the purpose, and function of local government and how future development/redevelopment within the community should be valued and designed. The EDC views that the TCAAP redevelopment, as illustrated in the city's Framework Vision, is beneficial to the City as a whole based on the following: 1. In 2002 the U.S. Army declared 774 acres of property as exeess ( this includes the primary 455 acre development parcel, the Wildlife Corridor, the north primer tracer area and the Riee Creek Corridor ). This deelaration started a process of disposal which eventually resulted in the City I In this summary, TCAAP refers 10 the approximate 585 acres as illustrated in the "TCAAP Framework Vision" dated March 9, 2005. \\Earth\Planning\Misc Files\EDC\executive summary. doc Page I of5 stating their desire to redevelop the property through what is know as an early transfer process. . This process will transfer the property from the U.S. Army, through the City acting as a conduit, to the private market. The net result is the City acting as a controlling agent, between the U.S. Army's sale of the property to a development group, resulting in establishing maximum control on environmental-cleanup, land use, architectural design, creation of recreational amenities, preservation of wildlife areas, and developing a project that maximizes the tax base that can be shared by all of the community. The alternative would be a future sale on the open market that does not involve the City. At that time the City would be in a reaetive position and would only have land use control, but little influence in creating the plan as envisioned in the "TCAAP framework Vision." 2. The City's involvement at this time guarantees the highest level of clean-up on the TCAAP property and accelerates the time period when clean-up will occur. The inclusion of residential development assures maximum clean-up based upon State regulations. Ifthe U.S. Army were to sell this outside of the early transfer process it could create a scenario where minimal levels of clean-up are required if extensive warehousing or other types of industrial development occurred. Another seenario would be the U.S. Army selling only portions of the property and holding some of the more polluted parcels far into the future until their budgets allow final clean-up. . 3. The development of the TCAAP property, at the level envisioned in the framework Vision process, is the culmination of the communities' goals and visions for the past ten years. Some of these efforts include: In 1994 Congressman Bruce Vento called for a special task force to review the entirety of the 2,200 acre TCAAP site culminating in the "Vento Plan." In 1998 the City adopted modifications to the City's Comprehensive Plan, stating guidelines on how the community wanted the TCAAP property to be developed. In 2002 the City Council seleeted a development group (CRR, Inc.) that had the abilities and sophistieation to work through the early transfer process and redevelop the TCAAP site per the established vision. . Page 2 of5 IIEarthlPlanninglMisc Fi1eslEDClexecutive summary. doc . . . On January 26, 2004, the City Council adopted a refined 'TCAAP Goals and Vision Statement." On February 2, 2005, the Planning Commission recommended approval of the TCAAP Framework Vision The City's Economic Development Commission generated a recommended set of policies entitled "TCAAP Publie Financing Policy", dated February l5, 2005. 4. In the long term, the TCAAP' s high tax base will be beneficial to the City's overall property tax calculations and the affect on tax payers. The TCAAP's primary development area (approximately 455 acres which excludes the Wildlife Corridor and the Sports Facility Area) is 15% of the City's developable land area. However, based on current projections from the Framework Vision, the amount of new TCAAP construction will ultimately generate a tax base value that is almost equal to the rest of the City in total. (Total TCAAP market value is estimated to be $850,000,000.) The EDC modeled the affect on a residential home's property tax, after the TCAAP tax district is decertified, and the results could be a reduction of up to 25%, as illustrated. Public Financing Pages 4 and 5 of the "TCAAP Public Financing Policy" discuss the overall TCAAP guiding principle relevant to public financing, defined as "tax increment, grants, bonds, special legislation, and any tools that ean serve as TCAAP projeet revenue and fulfills the purposes of making the TCAAP projeet financially feasible." It is also stated that the pool of tax increment money (which would be the primary source of public financing) has been projected to be $70,000,000 based on the current Framework Vision. At this time it is not known what percentage of the tax increment pool will have to be used, as this will be refined as the City works with the developer to construct business terms that will serve as a negotiating framework for a Master Development Agreement. However, the attached policies attempt to build a starting point and provide direetion for the next business steps. They can be expressed in four fundamental concepts: 1. The City should provide public financing, as needed, in order for the TCAAP to he devcloped at the level envisioned in the TCAAP Framework Vision. This is the key operating assumption of these policies, or put in another way, serves as the philosophy agreed to by the City in how they \\Earth\Planning\J'..1isc Files\EDC\executive summary. doc Page 3 of5 will handle public financing as they work through the TCAAP business transactions with the . developer of record. 2. The need for public financing is predicated on the fact that this is a major redevelopment project that has major challenges including environmental clean-up, infrastructure improvements, both within and on the periphery of the site, marketing a product that has the "stigma" of a super fund site and providing the level of design detail that can erase this image and create a mixed use development that can serve as an asset to the City's future tax base. A review of other redevelopment projects by the EDC indicates that the City should anticipate that a significant level of public financing should be antieipated to accomplish the TCAAP goals. 3. Public financing will need to be created in a manner that does not have any negative fiscal affect on the existing tax payers of the community. In addition, several policies deal with the issues of how to maintain fiscal responsibility in determining the levels of public financing and the process forreview. 4. TCAAP can serve as a positive catalyst for the City as a whole by assisting future aetivities through the capitalization of funds for redevelopment and recreational needs. . Local Public Service Needs A key concern for the EDC is how the City will pay for local governmental services in the TCAAP area. If it is assumed that the TCAAP area will be a redevelopment tax increment district, none of the new taxes will benefit the City's general operating fund until the distriet is terminated (potentially extending 25 years). The staff did a very quick analysis and based on this very preliminary work, the TCAAP project will be able to pay for needed local services through building permits, escrows, the original captured tax base, etc., for the first fourteen to sixteen years of the districts life. After this, the City will have to devise methods to pay for those services, until the district ends. Policies # IB, 2B and 3B addresses this issue. The EDC recognizes that their role was not to develop specific solutions. This process needs to be solved as part of the overall Master Development Agreement that will lead to the development of the TCAAP site. However, it is essential that this issue be fully addressed, prior to any final agreement being made, to ensure that the existing taxpayers of the City do not have to pay for TCAAP local services. Some of the potential remedies to pay for local public service needs, as discussed by the EDC include: . Page 4 of5 \\Earth\Planning\M-isc Files\EDC\cxccutivc summary.doc . Creation of a Municipal Service District Acceleration of tax increment payments resulting in the TCAAP tax increment district being decertified at an earlier date. After the decertification of the district, the City's general fund will receive all TCAAP City portion project taxes to pay for local services. Developer contribution. Conclusion The EDC, on a vote of 7 to 0, recommends approval of the attached "TCAAP Public Financing Plan". The commission views that the TCAAP project will not happen without public assistance, especially to achieve the concepts of the City's TCAAP Framework Vision and to surmount the challenges associated with redeveloping and marketing a superfund site. The recommended policies assume that the City will put into place all necessary administrative struetures to monitor the use of public financing and to create an agreement that will not negatively affect the taxpayers of the conununity. . \\Earth\Planning\Misc Files\EDC\executive summary.doc . \\Earth\PlanninglMisc FileslEDC\executive summary. doc Page 5 of5 Revised Policy incorporating city attorney's modifications ~ ~HlLLS . "TCAAP PUBLIC FINANCING POLICY" 1. General Policv The purpose ofthis policy is to establish the City of Arden Hills position relating to the use of public financing, specifically for the Twin Cities Army Ammunition Plant (TCAAP) development. This policy is to be nsed as a guide in processing and reviewing applications requesting public financing, which is defined as any publicly generated source of project revenue assisting in making the TCAAP project economically viable. It is assumed that the principle form of public financing will be the use oftax increment as established by State law, based on this aforementioned assumption, several sections of this policy deals with the structure of reviewing tax increment requests. In all cases, the fundamental purpose of public financing for the TCAAP project is to encourage redevelopment that would not otherwise occur without assistance. This policy statement also addresses separately the issues associated with the City providing local governmental services to the TCAAP project and the need for these operational costs not to become a burden to the existing taxpayers. . 2. City's Obiective for the Use of Public Financinl! As a matter of adopted policy, the City of Arden Hills will consider using Tax Increment Financing (TIF) and other forms of public financing to assist private development projects to achieve one or more of the following purposes: A. Remove blight and/or encourage redevelopment in the TCAAP area per the goals and visions established by the City Council B. To achieve the following housing-related goal: I. To provide a balanced and sustainable housing stock to meet diverse needs both today and in the future. . Page I 0[9 . C. Revised Policy incorporating city attorney's modifications To retain local jobs and/or increase the number and diversity of quality jobs D. To offset increased costs for redevelopment over and above the costs that a developer would incur in normal urban and suburban development. E. To facilitate the development process and to achieve development on sites which would not be developed without this assistance. F. To meet other uses of public policy, as adopted by the Council from time to time, including promotion of quality urban design, quality architectural design, energy conservation, decreasing the capital and operating costs oflocal government, etc. G. To encourage the application of urban design principles that promotes efficient mixed-use development, quality amenities, and attractive, pedestrian, and transit friendly development. . A. 3. Costs Which May Qualifv for Tax Increment FiuRueiof Assistance Project design fees including utilities, landscape, architectural, and engineering design B. Site-related work, including permits for site work, earthwork/excavation, soil correction, landscaping, utilities, streets and roads, street/parking lot paving, street/parking lot lighting, curb and gUller, and sidewalks C. D. E. F. G. H. I. . J. Land acquisition Special assessments Legal fees (acquisition, finance, closing) Soil tests Environmental studies Surveys Interest rate write downs Replacement or cleanup of contaminated soils which would otherwise preclude redcvelopment Page 2 of9 Revised Policy incorporating city attorney's modifications K. Carrying costs L. Any other costs allowable by state statute 4. Proiects Which Mav Qualifv for Tax Increment Financinl! Assistance It is assumed that the TCAAP developer will enter into a Master Development Agreements with a subsequent Individual Development Agreement for each phase of development. All new TlF agreements considered by the City of Arden Hills must meet each ofthe following minimum qualifications and will also be evaluated based on their ability to meet the desired qualifications for assistance. A. The developer must demonstrate that the project is not financially feasible "but for" the use of tax increment financing. B. The project must be consistent with the City's Comprehensive Plan and Zoning Ordinances, Design Guidelines or any other applicable land use document. C. Prior to approval of a T1F financing plan, the developer shall provide any requested market and financial feasibility studies, appraisals, soil boring, private lender commitment, and/or other information the City or its financial consultants may require in order to proceed with an independent underwriting of the proposal. D. The developer must provide adequate financial guarantees to ensure the repayment of any TlF or other public financing loan and completion of the project. These may include, but are not limited to, assessment agreements, letters of credit, personal deficiency guarantees, guaranteed maximum cost contract, etc. E. Any developer requesting TIF assistance should be able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. TIF will not be used when the developer's credentials, in the sole judgment of the City, are inadequate due to past history relating to completion of projects, general reputation, and/or bankruptcy, or other problems or issues considered relevant to the City. F. The developer, or its contractual assigns, should retain ownership of any portion of the project long enough to complctc it, to stabilizc its occupancy, to establish project management and/or needed mechanisms to ensure successful operation. Page 3 of9 . . . . . . 5. Revised Policy incorporating city attorney's modifications TCAAP Guidin!! Public Financin!! Principle A. The City of Arden Hills is committed to the redevelopment of the Twin Cities Army Ammunition Plant (TCAAP ) as evidenced by a series of documents including the City Council approved Goals and Objectives, dated January 26, 2004 and the adopted TCAAP Framework Vision. It is understood that the blueprint for the redevelopment will undergo continuous refinement and modifications throughout the life ofthe project. The City recognizes that the TCAAP project, like all redevelopment efforts, has extraordinary project costs including, but not limited to, environmental clean-up, major infrastructure improvements, architectural enhancements and other modifications that will assist in marketing property that carries with it the stigma of a polluted Super Fund site. The end redevelopment goals are to create a long term community asset and secondly, the environmental clean-up of a vacated military ammunition plant ensuring the health and safety of Arden Hill's residents. In order to secure these redevelopment goals the City needs to partner with a development group to implement the TCAAP vision. Based on observations from other metropolitan Redevelopment Projects it should be assumed that the TCAAP redevelopment will need substantial public financing, as defined in this doeument, in order for the project to be economically feasible. The City of Arden Hills eommits itself to ]lfOyiding compreilensiye pllblie financing, as needed, in order to fully cOllstrnet tile TCA1\P redevelo]lffiefJt ]llan. will view and favorably consider applications for public financing that comply with the provisions of Section 1, 1, 5, 6 and 7 of the Policy and will view and favorably consider tax increment financing applications that comply with all provisions of the Policy~ The assumptions for this guiding principle are as follows: I. Public financing may include tax increment, grants, City bonds, special legislation and any tools that serves as project revenue and fulfills the purpose of making the TCAAP project economically feasible. 2. Public financing shall not affect the existing taxpayers of the community. B. c. D. Page 4 of9 Revised Policy incorporating city attorney's modifications 3. Public financing shall be given through a rigorous process to ensure fiscal responsibility. This includes third party review for the "but for" analysis for any financial requests, establishment of internal administrative processes and related items. . This guiding principle is further defined through the following 14 operating principles. 6. TCAAP Public Financinl! and Tax Increment Principles A. General assumptions of redevelopment shall serve as a guide for TCAAP financial assistance policies. These assumptions are as follows: I. Redevelopment is an inevitable community process. 2. The City needs to be proactive to redevelopment challenges. 3. Redevelopment processes are complex, requiring a large amount of City resources to be successful. 4. The City recognizes public investment/initiatives for redevelopment are essential for the long-term health of the community. . 5. Redevelopment costs may compete with other City interests. 6. Redevelopment benefits are both tangible and intangible. 7. Every redevelopment project brings a unique set of circumstances and challenges. As such, each strategy must be tailor made to match these conditions. B. As evidenced by other Twin Cities metropolitan redevelopment activities, the magnitude ofthc TCAAP project (primary development area is 455 acres) combined with extraordinary environmental challenges, demolitions costs, infrastructure improvements including potential freeway interchange improvements, marketing challenges and asset enhancement design creates a redevelopment project that will need significant public financing in order to be economically feasible. . Page 5 of9 . Revised Policy incorporating city attorney's modifications The City desires that the TCAAP project, as outlined in the City's approved Master Framework Vision, and the City's goals and vision for the project dated January 26,2004 be of high quality. To this end, the City recognizes that public financing will be required to achieve this objective. D. TCAAP will have a positive long term impact on the City by the immediate clean- C. . up of polluted properties, the elimination of vacant buildings and infrastructures, providing alternative housing choices, and establishing a unique identity for the community. E. Based on economic development projections, the anticipated tax increment revenue generated from a 26 year redevelopment district may generate $70,000,000 in net present value. It is anticipated that the TCAAP development, due to the conditions of the site and the desire of the City to implement the principles of the TCAAP Framework Vision, may require significant public financing assistance to complete the redevelopment. Based on this, implementation strategies may include the following to ensure fiscal responsibility and minimizing the impact of the TCAAP development on the City as a whole. I. All requests for assistance shall be reviewed by a third party financial ad vi sor. 2. The City shall establish mechanisms within the development agreement to ensure that adequate checks and balances are constructed in the distribution of financial assistance, these include: a. Third party review of the "but for" analysis. b. Establishment of "look back provisions". c. Establishment ofintemal tax increment administrative procedures. 3. d. Establishment of minimum assessment agreements. The City will elect the fiscal disparities to come from inside the district to eliminate any impact to the existing tax payers of the community. . Page 60f9 J. Revised Policy incorporating city attorney's modifications 4. . The base tax increment for this redevelopment, which could equal up to $200,000 per year, will provide the City a revenue starting point for increased local services. 5. The City will target up to 5% of tax increment for administrative purposes. 6. The City will target up to 10% of tax increment to be used for capitalizing a City wide redevelopment fund F. The City will construct a Master Development Agreement that will serve as the basis for future individual development agreements. This Agreement will construct the outline for future business transactions such as minimum values, employment, phasing, qualified costs and the conditions that addresses the business term considerations of both the developer and the City. The City should attempt to certify the TCAAP area as a 26 year redevelopment area to allow for maximum financial flexibility The City will consider fees on new construction, as needed, to serve as a revenue source to construct necessary TCAAP capital improvements. An example of this would be the creation of a Water Accessibility Charge (WAC) that could be used for a water tower, lift stations and the like. The City will attempt to have new fee structures applicable in the TCAAP area only. To assist reducing TCAAP project expenditures, the City will consider issuance of general obligation bonds for infrastructure improvements. The purpose of these bonds would be to provide below market financing for improvements and would be paid back through a contractually agreed upon special assessment payment process. The City views that these types of bonds provide minimal risk to the City's tax payers since assessments of these types are liens on property that are senior to any type of mortgage. The City shall proactively attempt to minimize the amount of tax increment needed through the pursuit of grants, special legislation, innovative solutions in structuring the deal, and other funding mechanisms. It is recognized that capital improvement grant sources can not be successfully sought until the project achieves more finality, e.g., signing ofvarious development and early transfer . G. H. . I. Page 7 of9 . . . Revised Policy incorporating city attorney's modifications K. agreements. In addition, some grants may not be accessible to the City since conditions allached to the same may not meet the community's objectives. The City will designate a citizen's "watch-dog" Committee to ensure that any public financing is given and administered within the spirit and intent of these policies. At a minimum, the group should meet on an annual basis and review the City's Tax Increment Report to the Office of the State Auditor. 7. TCAAP Local Public Services Needs A. An extensive City resource plan will be prepared to identify additional public services that will be needed for the TCAAP area. It should be anticipated that the cost of public services, within a period of 14 to 16 years, will exceed any additional general fund revenue that is created by this project until decertification of any TCAAP related tax increment district. The cost of these additional services shall be addressed as part of the City's business terms and the solution(s) to the same shall be addressed through the Master Development Agreement. In no shape or form shall the existing tax payers of the community be liable for TCAAP project area general operating expenditures. B. The City recognizes that all attempts will be made to prevent any additional tax burden on the community due to the TCAAP development. However, the TCAAP development should be viewed as containing many beneficial off-selling elements to the community such as assisting the City in providing alternative housing choices, recreational opportunities, reclaiming polluted property, providing an additional identity for the community and serving as another economic catalyst to strengthen existing assets and to encourage additional development/redevelopment within the City. C. Strategies should be developed to ensure that some revenues generated from the TCAAP can be used to assist other needs in the community, primarily in the areas of assisting other redevelopment efforts and recreational needs. In addition, the City shall seek collaborative efforts, e.g. with the Mounds View School District, in the development of the north primer tracer area (identified as "Potential Athletic Fields" in the City's Framework Vision.) The City will examine their Page 80f9 Revised Policy incorporating city attorney's modifications existing park dedication fee structure to ensure that sufficient revenue is generated for the City's recreational needs identified in the TCAAP project, in addition to assisting in recapitalizing the City's existing park funds. f:\users\Janice\Jerry\Arden Hil1s\Tax Increment Financing Policy - 2.doc Page 9 of9 . . . . Attachment I Major Redevelopment Projects . Comparison . OJ '0 " '" E~ E => 0- o.~ 'c "'<1> 0''0 '" .- '" 0<1> o ~ 00 .<0 g"" "'. o o 0: o o 0: o '" "" '" 0 0 0 0 0 0 0 0 0 0 0 0 0 '" '" 0 '" '" .,. '" '" "' <D o ro <0 0> OJ '2 IJl Q):=: E e E-= o ro o:o:J. .e <=<1> ''0 0"- '" '" <1> o~ Ot-- 0", ",,,, '" .,. o o 0: o o o. '" '" '" 2 .8 '" e <> ro .,. 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V - C. 0 E 9 , C " 0 g -~ . ~ g ~ 1 2 v ~ ~ i ~ >-LE~ ~ :;: ~ v c ~ '" "' o U; <1> .0 '" ~ o o o. o o '" '" '" " " " " \;j ill -S "- c2., 1: c ;< ill " \;j <t:.. \;j .{j .;: ;: '>. c .- .," - " ill " G " "\;j .'" .<; -;~- '" ~ '" '.C ~ _.,:=S .-'>, :~- f<:; . u C ~ I. e c '" U u 2' ~ " E ~ o " > u ~ " '" " . 5 ,- '" ..J ] ii: o '" '" 2 Ci . ~ ~ 'SQ "- '" ~ '0> ;:.. :... ~Ri,. ~ ~ .2 lU - li: ~ 9.,. t:$ ,S!- ~, ~ ~'~ \;j <D ~:::- a .(). ..,tr Q li:. -2 -(,3' '-..l.'t:: .~~. ...& ~. " c '" Q "\;j C " - \;j ~ '" ~ ~ " 01 -~ ~ 2 ~ ~.~ ~-tj ill'" "- - \;j Co '" " ~ 'u os " c~ g ..':;'''; ~ .~ ,:<5 ci ;::::: - '>, ~~ u S v E " .E .- o o o o o o <0 '" if> c e o ~ E " ~ ~ If. " .3 Q " u ,. If. ~ C U ~ . , . . . Attachment II TCAAP Business Transaction Process . TeAAP Process Illustrating Planning Phase IV Relationship to Public Financing (Page 1 of 3) . local Resource Plan Identify Operating and Capital B:penditures Identify revenue Strategies to create, revenue/ex~nditl.Jr~ balance Council Action to Accept '..:..:.:....:.::.:,:.:,:::;:.:: [)efiniriQi~u~ineS$jTi:t~itoSetve :as Master Development Agreement Nego'i(]~Qn (j)utline Costing ofTCAAP Framework Visiorl/develop~r to s:~bmit pro forma identifying costslrevnue Initial identification of needed Public. fin.ancingamouJ):t REwiewofneedby Ehlers Public finance needs serve as'the ~baseline" and willna.ad modifications at~planning Phase IV evolves Council Action GSAlArrny/City/CRRI'- Offer to PU'f Master DevelopmentAgr'eement (see pageZ) Council Consensus & Acceptancie'of "Baseline" Need . Planning/Mise FilesfTCAAPrrCAAPPublicFinanceOrgChart~REvrSED.ppt TCAAP Process Illustrating Planning Phase IV Relationship to Public Financing (Page 2 of 3) On-9oing City Council Sessions Regarding PI~I1r;ring~FinanciC3I:'C3QCl;:9tJier.TCAAP C6ncefrris <') Q) OJ 1Il n. c: o "0 Q) ::l c: :p c: o U TIF Plan E:Staqli~p~~::~e Sta~q~9~;C3uthority to usetax:increm,etttJinancing C()(Jflcil.Actioo'to:Accept IndividuaJ:Development Agreements Individual agreenientswill'be negotiated based on Master Development Agreement stipulaticlhs "Note: AUAR (environmental review) runs concurrently with Phase tV Council.Action to Accept Plann ing/Misc Files/TCAAPrTCAAPPublicFinanceOrgChart-REVISED-Page2. ppt . TeAAP Process Illustrating Planning Phase IV Relationship to Public Financing (Page 3 of 3) "Baseline~' public 'financing adjustment bas~9:on 'assumptions:: other land Use Modification \0 TCAAP Framework Visions . PI~f1~ing C?ommid;sion recommendation toC<?:~~,c)1 Re~~~,~ent of lartti,use.!5 .identifi:e~lr TCAAPFram'ework Vision (e,g. ,.amount ofreta:il/induslrh3JJqffice) Economicanalysis to ascerlainabilily.tomarket given land,uses "'BaS~li~~)'pu~li~::rir1;a:!lCing adju$tfnent.based:on assumptions Des.ign'.Fr~h1ework Pl,anning Commission reoommendationtoCounCiI Establish archite(:tural.treatment standards Establish street scope standards Land use transitions Adoption of design framework:manual "BaseJine".publitfirian~ing adjustment basedbh assumptions Council'cOnsensus Flnat adjuslment to Master DevelOpment Agreement Proceed tClPlanningPhase V - Regulatory Implementation (Comprehensive Plan Amehdment,'Zoning) . Planning/Mise FilesITCAAPfTCAAPPublieFinanceOrgChart-REVISED-Page3.ppt . . . '. Attachment III Timeline Chart !;~i. J I - '~i"": :-_j l., . _ ~ \~i~i~o ,,_ ~ ~.' i !~I~I~'i l.~~~ t ~ 'c r t: ii Ii :10 :1 i ~ J <.> 1 !I _~~~~~ .~!llj 1.1 I ~:;!)~.',i~1 .~!II!:~!B.;li!i I. ~ ~ ..c '.., 4l. .:_~ z u ,(!'; ~ _. :g f! i3._ "'i 'A; . ~ ~ ~ - [-!- ,= ; l~ fn F ft-J"l'"H FF FEEl: ~ ffi}2;ET"Fbp}Efll;}FE .l; , " ~ ~ ~ ~ ;; ii , !i . i ~ ~ 1 o Ii ! i !l . " ~ ~ ~ ~ ~ . l; I. ~ , I ~! 1- , '. ,I i !~ ~! i I.:, .~ I :z: 1.r~' ~'-l ~i ~ j1:- 2' !~;~; l~t J ..J~~ 'e.i~~i->~ ii-L_~ .. . : ~ 1 .. . . z> ~5 t > ~ ~ <l *: ... -e. 0.._ I~ " . -. -~;. - ~ . . '" .. - i . . o " ~ o ,,-,,~ ~ .~ ~ o = ,~ " ~ .~ ~~. -~ j =: ~ ~ t ~<< .~ :; i ! ~-~'~ 0 ~ ~ 3 ~ . ~ '" . -~ = i '. 5 ~ ~ " ~ " .if [ ; ~;~; '~,~ '. ~ i. __!~_?_l~_l~ !~ :~ :r . . ;::1: 'c ...,~ 'E ,IL 0 '~ .~:~ <.> J ;j;!:~ <0( "Ii" r:l' ;'~ ~ ::< .::t: ! ~ E ~ ,-<- . . .. o e: ... . o .. I , u ~ ~ : . u u i m . ~ !~ :~ V+~_i"!_. ',...' ::E ,a: . .. ~-~-, ,~ ~ . . . 'f ., :. -..; > << ~ ~ ~ ~ 5 0 ::E -< < ~ o . .~ '0 . Ii . . 5 < ~ :"" " a . . . u .' ii . ,c ~~'~ 5,~ .~uoo '....:~ - ~ '.. ...;..., g;;g,-g'8'~ ['~ <.> ~!"__l:':' "'._.... _~....:...I"J_ ~ .J. f < ~ t~ ~ 'c < . . , , . . , ! f < ~ o i $I :e ~ i ~ c c : 1i dI; _I_i. ' ! < :i 3 r _=<;. <' ~?..~i t - of i ~ I g { ~. 0 ... j ~ ~ .~ 'it ~ ~ K~ : ~ o . . . u . €-: <> = . i ~ u . .3 I. ! _ s H [[' . ~ , ~ ~ ::: \ ;. _ 1. I. . ~ ! '1 ; I .... ~ . -~ .= .~ -= ~~ ri::;: ~~ '0 . . Attachment IV Tax Increment Projections . . s:C=:J ~ ~ ~ P., (i~~ .....-.,.:-.'::.,.',..:--.' ...'i<.'...... " - c: Gl E c. o Gi i; '0 Gl O!: 0.. ~ <.> J- ~ ~ o '" 0. E '> ~ ~ <( :.::- OJ ~'" "c Qc "", ~ r.: Q)-) ~:: !!! :I: c: Gl 'E <I: .... o '"' :!:: U gg-ggg o_Ho_oCA:q 000:6-0 o U'J_1l} '#: 0 LOJ~t---_'fr--o ~~g,mo) -~ :Q :0 p ~ .l'l <( '~. Z ,~ . . :~h:- '0'; '~w ~ .., 0; ... " - .. " " 0. o Q; > " " '" ~ 'i .c .. l! u <t ~ o - " .c E .. " $2 o . 2~ . . . . ~~ ~., .- -:t\<-..'-,<"",.",..",-.,.o;,"_ :r ~-'-"''''':Vk~''."o>. ~C '~-E ~...,< C?2d'~:'.' '0 ,<t~~-- .' ~;,:~: ~ o .~ :g "", ~'" .. , ~ ~ <~ !:~ ....~ 0- 0- '" '" '" .... '" .,; N N '" '" '" ,..: !!!; ~ w W.., "O.t;i '(;j "5 .EO ,,- ~ 2 d) ~ w wEE lI)Q)a.a. W (I) 0 0 ~~~~ ~-E~~ g s ~ ~ UO.a.a Q>ar~ lL c ~ o 0 I.() 1.0 a. a. oo:J:J ~~-g~ >.>.(1)00 t1J (tI ro l\J a..Cl...CO((] E " ;; ~ o c, ~ ." " U .. Q. . " -" S"i E > ",," 2:13 .... ~ ,.,,, [[ ." 0 j!!"'ii .. > .€ ~ 1ii .. .. ~ ~.2 :s; oS';: .. 0 E " o .!::! -.. E'" ~~ ;~ ~ ~. o 0 = .. .. .. -" .. .. .. .. ~< ... " ~5 ..,., :;.c g'g ...l! .,;~ '" 0 ;:;;.., ,.," .c ~ ~a. .. " - " ~~ .... .. " 'j! 1> S ~ "'0 "c, ~ " .., .- .. ~ :: ,.,.c =: eLl 0", .. ~ .<: .. -.<: .;;U w= ~ OJ .:... o .. a .5 t VI &.~ _1IJj; ~.. .- .. 010 ~ E ;:; ~ .. .a " c,~ .. .. u .. ~ sz :;; E .., " :s ~ SE<e o Z.....N """'" lQ)[j&1lm . !'!!H,~S, Summary Flscat DIsparities insIde The District. Currenl Mao.et Value BOllsed Upon County Assessor's Current Markel Value CITY OF ARDEN HILLS. TCAAP REDEVELOPMENT I, "'" _. "i'T:LF.CASH,ROWASSUMPT1OIt$; DIo_t H_R_y.IopIMntDI....tnct CouatyDI.b1cl' l"""'lionfl.al<>-EVlH)'_'I'""", 0.00% Pay-oo."..'I'ou-Gotnterestilat8: 6.1~% NoI..t=ledOate{P~ntV_Datel. 01_feb-Oli l.ocaITaxRale-Froun 10301<% Pay200SESI F"""'lD1spatd"" EleclloniA_oulSlde<<Bin$ldoll) inside v..... OIsIrIctw... ""rtUied Pay 2006 ",--sF!rslT",,_n1F<;yOistr1d 2000 Year ()Ish1cIw... Modified NlA Deve\opIMrrtlocalOOlnmo(llllM"re", N1A AssumesFlrsl:Tu!tlcremefj;ForOlw 2008 Y""",OIITa.lna'emen1 26 .o.-.-lastV..,.oITu_menl 2033 F1SC31~R3Ib Flscal~MeIroWldeTa~R"'e Loc:aI T"" Ra!e_CuI1'8fll SlaleWldef"mpertyT...R:ol&IUsedlo<lOllllla"",,) Ma<tcetVlIIuIoT:..R31e(\<_forto<allaxes) 36.33:l9'.l. 129.863% t03.811% :.4.1090% O.1S!l470% P..., 2005 Est ~.- p.... 2005 Est P3)'20D:iEot Pav 2005 Est Pae-3ofll . -, ,. Bawyal..-_pay2004 "f'>t,;,-",__-" "l',,"~":Pk ''''ff'<~^''~ ,,;.,:':.,IlflOjECt -nO'fi~T'_-:- ,-, __Value TuuPer Tollol .- Cl... .- ,- ~;E-I . "'- ... , ""'''''' , .FlJU.... , .R..... 'uo .- ... TuCllNCIty ,_. , -- 750,000 125.00 ..." 3.287,517 9U!lQOOO 1.5'4-2.0% 1,874.250 ,." , ""'" 1.010.000 "". ..." 4,&88,216 133.750.000 1_5'l1o~.0'lI. 2.6n:.75O "'" , R_ ~.~ 125.00 ..." 1.1J1,s91 ~.500.aoo 1.S'lloC2.0'lI0 ~.= ~, "'" i , 6ig60.. 127,000 75.00 "" 332,884 9.525,000 1.5%-20% 189,150 '00' "", , - -.~ M.OO $1.10 2,031.054 58,l40.OOlI 1.5%-2.0% 1.\61,300 '00' "'" , ,... ,~ 60.000.00 $2.096.44 31.,467 9.000JlOO 1.5%-2.0% 119.250 '00' "'" , S~FarnIIy '" 500.000.00 $5.991.20 1.431.888 120.000.00lI ,"'" 1.200.000 '00' - , ,-- '" 275.000.00 $3.295.15 a33.615 69.575.000 ,"'" 695.150 '00' NOO , ""'" ,.m 225.00000 52.696.(lol. 2.963.~7 2'7.350.000 ,~ 2.413.500 ,." - , ..'" '" 95,000.00 11.385.04 603.816 4H20JlOO 1.25% 517,750 '00. - , '" '" 95.000.00 $1.385.04 872.573 59.850.000 l.25% 746.125 ''''' - , ~" 60.000 ,- SO.OO , . ,.- . "'" N" Commercl8l ...dustrlal CIl'S'I RaM FlfsI 150,000 Over lSO,OOO RHnIalClanRala R_ClHaRat.-Ur>d&r$500,OOO <Ner$500,OOO 1!,\:."-if"*'::"B%'''':;1-~~"t.*~t~~,-!!:H}:0';~;i_/' ; ,;,.0/' 15%-2,0% ,- 2.00% l.25'll. 1.00% 1.25% TOTAL -, 1. Tn nllmalss al. baslOd upt:ln m_ltlval..., COFOalruc~"n coats and Inn pilI< ~q/ft 18 SU 8U,8eG,oOO_ J"~;"'-'>f3:;~,,~;;;"';::;cj''''''' 00 ,~ ,. CaD.cItY 1.814,25ll 2.612,15lJ 648.500 169,lSO 1.161,300 179,250 1,200,000 W5.75O 2.413-500 517.150 148.125 , 12,36l1,D25 _. _~\'.~~~l'> C~, 'U ,-- 1.193.262 1,701,636 412.875 120,1lO6 139.3~ 114,121 1,2(Jll.000 6%.750 2.473.'300 511.750 74B,125 , II,D17,180 c..... ..... RltlllIOftlce ..... .....,- - " '" ,- Sr.H~ ... CommCIt lOTAL """"U' /:';,:;,;'; "..""t T==::" MO.9118 911.114 235,625 68,944 4~1.946 6S,'~9 " , . , . " 2,4..13,745 :""W.'!iJI;:'-~h ToU'cAtC\1l:,A1'IOtts:,';'(;i:;:"\:",. ..~ OlopM_ TuRate -- 1,296(>3- 1_298063 '2_ 1.0~77 1,29663 1,2YB63 , , , , . , 1.29863 ,,- ~-. luRate ll,54109 O,~I09 0,54109 0.00159- O,S4109- O,S4109 , , , , , . 0.541(19 c_ ,,, ~. 1.03611 1,03877 1.03677 1.03877 1,03817 1.0Jen \,OJl!l1 I,OJ811 t,OJen 1,OJB11 1.03~77 1.03877 1,03S11 H_, 1,Ar""nHiHs_spayflli<:a!D,sp~IiI"'s 2 Apart....nl&lt'8sldenl;~ldanotp.ayS.al...widepr<lpwtyt.unrHscaIDi.pafiti... 3, MS......$F;$col OI~p~tll..s... paid InsId.tt>Gdl$t<ict P.........b~ EhIon "". Tun 1,239,525 1,J'$1,to8 UlI,SlI2 12S.UIl 188,019 118,54$ 1.246.52. 122,11. 2,5M,MlS 531.623 777,130 . -1~.3i1f.i6il 11,360925 ,.~ "- 'uo 864.35-2 1.281,118 305,990 n,S:t.2 ~7.9:>1 1U.~1' . . . . . . 3.n3,~2t ,-~ ''-' Tn"s I.OU,138 1.u6,1tl 350,8'1 102,&71 621,368 Rfi,9!1O . . . . . . 3,639,283 MatIL.1 ..- Tn.. --14t-:i!i 213.291 51.828 15,190 92,711 '4,352 1U,3M 1'D.II~' 39..4..19' 66.M2 '95,4..13 . 1,39-5.139 J , ,- -c~ 3.2t7.~11 ..61.&.216 1.1H.lo97 332,8U 2,tl)7.0~ 314.467 1.437,1Illl 83Ul~ 2.'963."'1 6(11.876 &71.513 . 16509592 . Tl"t~_ """~ e PERIOOBEGlNNIHG Yn Mth. Yr. 0.0 Ol..Q12004 0.0 03-012OQ.( 0.0 02-012005 0.0 0!-01 2005 0.0 02-<1l 2006 0.0 I)!HU 2006 1>,0 02-012001 0.0 08-012007 0.0 O2..ot 2009 0.5 Q8.-0.12008 ,;"'fA::-;:ia~-}~~oo._':;;~~~! '.5 1J8.-01200!I 2.0 oz..o1201O 2.5 08-012010 3.0 02..01:21)11 3.5 08-012tllf ..n 02..012012 -(.5 08.012012 s.n 02..012013 5.5 08-012013 6.0 02-012014 8.S 08-0120'. 1.0 02-01201S 7.5 08-<112015 B.O oz-m 2018 0.5 00-012018 9.0 1tl-012011 9.5 08-ll12017 10.002..012018 fO.5 O1Hl12018 ".002..012019 11.508-012019 12.0 DUll 2020 12.508-012020 13.0 02.{112021 13.5 08...{)1 2021 14JJ ON!12022 '''.506-012022 15.002-012023 15.5 0fHl1 2023 1611 OZ.{ll 2024 16.506-(112024 11,002-012025 11.5 08-{I12025 02-012026 , "". -012027 0&-012021 21UI 02-01 2028 20.!> os.o1 2028 2111 W-ol 2029 21,:; 06-012029 22.0 02.{112030 22.5 01>-01 20~ 23.0 02..01 2031 23.51)8.-012031 74.002-012OJ<> 24.5 08-(l12032 25.002-<112033 25.508-012013 _ntVa""'~bo2-l11..o7 NOlES' [Q)[j'~ft o E.~.L~.R~ CITY Of ARDEN HQ..lS. TeAAP REDEVELOPMENT 'OM ,,. C_1tv CII1lI'c1tv... 814,391 874.J9T 8H,397 87~,397 87~,397 87~,397 874,397 874,397 B7~.397 87~.397 87~,:l97 81~,391 P.......ntV~O_ 2.&1-07 81~,391 81~,397 0 874,397 67~,397 0 874,397 674,397 0 .tt~';:::A";;':i;';:'i.,:.q',~J '874,391 ~. '1:161.561' 43,326 874,391 2,~5<1,T61 86.929 67~,397 2.~5<1,167 86,929 674,397 3,716,261 397,311 874,397 3.776.267 397,311 874,397 4.468,205 391,311 87~,397 ~,46a.205 397,311 814,391 5.374,437 568.480 814,397 5.:!1~,U7 568.~8O 81~,391 6,38{I,61~ 622,1011 814,391 6,38{I,812 622,1011 874,397 1,51.,212 193,823 81UB7 7,514,212 193.823 81.,397 8.803,425 1.158.434 814,397 8,803,~25 ',158.43oil 87~,391 9,428,0125 1,458,186 814.391 9,426,-42'5 1,4S!l,186 814.397 10,161,675 1,644,672 87~,397 10,161.675 1,644.672 814,391 11,235,925 2,103.115- 814,391 11,423,425 2,103.11$ 874.391 11.423,425 2,443.745 81~.397 12,360,92$ 2,443.N5 814.397 12,360,925 2,443.1.S 874.397 12,360.92$ 2,443.74S 614,397 12,360.625 2.<<3.74::- 814,391 12,360.925 2,443.74::- 814,391 12,360,925 2,443,745- 874.391 12,360.9:;>$ 2,443,145 874,397 12,360.925 2,443,14::- 814.391 12.360.925 2,443.745 814,397 12,360.925 2.443,745 814,391 12,360.925 1,443,145- 874.391 12.360.925 2,443,745 814.397 12,360,925 2.443,145 87.,391 1'2.360.925 2.443.145 81.,397 12,360.925 2.443.745 814,397 12,360.925 1,443.745 814.391 12,3llO,i25- 2,443,74$ 814.397 12,360,925 2,443,745 814,391 12.360.925 2.443,745 8701,391 12,360.925 2,443.1~~ 814,391 12,36(1,112$ 2,443,74$ 874.397 12,36D,925 2,443,1~S 874,397 12.360,925 2.443,145 81<4.391 12.360.925 2.443,1~5 81~,3111 12,360,925 2,443,145 674,391 12,360,925 2.443.1~5 814391 12360925 2443 7~5 T~!,_~ 88971275 l?AH..OO9,,_ - _. "- TAX mCREMEtIl':CASHFlOW; . Captured S_HllnnIl41 Stll. Tax GfOlouT... Auditor Caoaclt't' Increm_ 0.31$% o o o o 243.936 2~3.936 1,<493,441 1,493,441 2,504,559 2,504,559 3,196,497 3.196.497 3.!1J1.56Il 3,931,560 ~,810,106 4,810,106 5.MS.rl!I2 5.645,992 6.510.5901 6.510,594 1,llll5,840 1,095,840 7,642,606 1.642.606 8.258,413 8,445,913 8,1OS,283 9,00,783 9,042.783 9.00.183 9.G42.183 9,042,783 9,042,11l:J 9,042,183 9.G42:.183 9.042.783 9,042.183 9,042.183 9.042.11l:J 9,0<12,183- 9,OQ.183 9.042.783 9,042,183 9,042,183 9,042,183- 9.042.183 9,042.193 9,042,183 9,042,163 9.042.763 9.042.763 9,042.793 9,042,183 9042193 o o o o 126.69'7 126,697 715,671 715,871 1,300,630 1.300.630 1.660.212 1.660.212 2,(Ml.993 2,041,m 2,52ll,~60 2,52ll.460 3.036,320 3,036,320 3.412.li68 3,<412,668 3,665,~13 3,&85.473 3,969,455 3.969.<455 ~,289,296 ~,3&lI,681 4,209.162 4,698,696 4,698.6$6 4.696,686 4,6!16,!l86 ~,69Il,686 ~,696,696 4,696,686 4.698,ll86 ~,696.686 4,696,t\IltI 4,896,686 4,896.686 4.696,666 4.696._ 4.696,_ 4,696,866 4,696,6S6 4.696,686 4.696.666 <4,696,6/16 4,696,866 4,696,866 4.696.686 4.696.686 4,696,686 <4,696,686 ,...'" 18471U13 78 234~95 o o o o (456, (456) (2,192) [2,792) [4,663} [4,(63) (5.977) (5.977) [7,351) (7,351) (9,106) (9,106) (1a,931) (10,9al) 112.286) p2,281l) 413,263) 113.268) 11~.290) (1~,290) {15,441) {15,192') 115,155) (16.90B) {Hi.90B) (16,906) (\8,908) (\8,900) (16,gaO) (16,908) (16.906) (16,906) (10,900) (16,908] (1o.9a8) (16.9OIlj (16,9OIll (16.9061 (16,9GB) (11l,9Il8) (16.908) (16,908) (10,9a8) (18,9(8) (18,006) (16.908) (18,9OIl) {16,9a8} (16,908) "'" ~188 281644 .<,~,.<._. """'In, . 10.00% o " o o (12,024} (I2,624) m,m) (17,288) 1129,615) 1129.615) 111l5,424} (1t1$,42~) r2(l3,~64) [103,464) (252.035) (252,O35.) {302.S39) (302.539) (3<10.033) (:i40,o3S) (367.221) (3tI7.221) 1395.516) (395,516) (<427,335) (431.oa9) (419.~61) (467,976) (461,916) (467,1178) (461,918) {467,916} (467,978) {<467.978] (467,9191 (461,1l18) (467,918) (467,976) (467.978) (467,978) (461,918) (461,918, (467,976) (467.916) (461,978) (461,978) (467,916) (467,976) {-467.976} (467,918) 1461,976) (461.978) 14E-7,976) 467978 -I <4101U 71g58 StaN Au<lItQ<' pay..,...,lls baHd up"" 1.t ilall'. ~ :1004 adua' and <nay Inc........ "'''.. tMm (If dl.trlct 2,TlFrund.....""t_tp<>t...1IaIr<lducll"'nInMark.IV.I....H""'...uoadC<<t<th 3, Amo....t 01 lnc;,eme",,,,m vary "",,,,,.."'Ing upon ..-1o..1'ul...., In,..tn,clioss r.tn, co-nst,uctlon sc_uk> an<l InrriOllon an Maftlet Vatu. 4.lnflaU""onturatolsc_"'"c..,olUf.... 5. 11F_snOlcapl""'stat.wl<l<oproptrrtylnesorm....k..val....lI<opertytaXll5 . P,~byElIlM'o S"",.-Atm1so1 MooITu "'<:Am...t s.ml-Ann.... PAYMENT GATE o o o o 113,617 113,617 695,591 695.591 1.166,533 1,166,533 1,<480,612 tAM,612 l,sal,178 1,831.178 2.268.318 2.266.318 2.122,8$1 2,n2,651 3,060,344 3,060.344 3.304.985 3,304.985 3,559,648 3.559,648 3,&16.469 3.933.800 3.715,146 <4,211,800 4,211,800 4,211,800 4.211.600 4,211,600 4.211.800 4,211,600 4,211,800 ~,211.eoo 4,211.800 4.211.600 4.211,800 4,211,1IDO <4,211,800 4,211,800 4,211.800 4.211,800 4.211,800 <4.211,800 4.211,800 4.211.800 4,211,800 ~.211,800 ~,211,600 4,211.1:100 4.211,800 4211800 1~ 8911&1 '_m _y't~ o o o o 96,242 169,342 150.\38 1.292.625 2,116,361 3,035,192 4,095,806 5,121,399 8.361.696 1.561.896 II,09O.l>29 10,569.450 12.353,149 1~,(l1!l,a13 18,OO6,a61 17,671l.822 19,1l54.~11 21,H3,~35 23,795,217 25,750,992 27,841.220 29,91<4,552 31,617.'45 33,931,961 3~971,171 37,956,170 39.611.15'9 41.123.046 43,~14,473 45,247,413 46,923,175 48.54-5,408 50,114.097 51.631,572 53,0119,504 54.519,510 55,893.156 57,221,956 58.507.372 59,750,821 60,953,615 62,117,256 63.2~2,852 601,331,8111 6$,384,_ 68.403,902 61.389.545 M.343JXl9 59,285,343 10157566 70157566 PERlOOENOlNG '1'111. MIh. 0.0 08-01 0.0 112-01 1l.0 oa-o1 0.0 02-01 0.0 08-01 0.0 112-01 0.0 OB-lll 0.0 112-01 0.5 1)6..(11 OM' .tii;.&.C "'., 2.5 08.01 3.0 02-01 3.5 08-01 4.0 02-01 4.5 OB-lll 5.0 02-01 5.5 08-01 6.0 02-01 6,$ 08-01 7,0 112-01 7,5 08-01 6.0 02-01 8.5 08-01 9.0 llZ-01 9.5 0&-01 IllO 02-01 10.5 OB-lll 11.0 02-01 11.5 06-01 11.0 02-01 12.5 0B-ll1 13.0 02-0\ 13.5 OB-ll\ 14.0 ONll 14.5 08-01 15.0 OZ-OI 15.$ 08-01 16.0 02-01 16.5 oa-ol \70 132-01 115 08-01 18.0 02-01 18.5 08-01 19,0 112-()1 19.5 00.01 20.11 02-01 20.5 QIHlI 21.11 02-01 21.5 08-01 22.0 02-{l1 22.5 08-0\ 23.0 02-01 23.5 06.{11 2<4,0 02.{11 2..5 00-<11 15.0 02--01 255 08-<11 280 02-<11 ". - - ,"M ,"M 'OM "'" '00' ,.. ,.. ,.. ',!lOO!!. "'" 2010 "" "" "" '"" "" "" "" "" '"" "" "" '"" 'On ,"n "" '"" "" "" "'" "'" "" "" "" "" "" "" "" "" "" "" 2026 "" "" "" "" "'. "" "''' =0 =0 =, "" "'" "'" "" ''''' - hlJ'l~Df8 < """'. lQ)[j'CIDOO e E.~L~.R~ Summary Fiscal Displuities Il1sideThe District Market Value Based Upon Future Development CITY OF ARDEN HILLS. TCAAP REDEVELOPMENT !'."" ',,'.;'; - T.1f'. CASH F\.OWASSUMPTlONS;. O,-"b1ct N_R.-.lop....ntDlrstrkt CountyOlllIt6ct_ InftaIloroRate-EYetY_ V"ars 0.00% Pay-A3-You.OolnterestR.M,,; $.15% NoIel_Date(PrnernValueOate~ 01_f8b-OO LocaIT"" Ra1e_Frnzen 1O::J1l11% 1'3'120051001 FlscalDl\lparllMEIe<;lton(A-lKlbllde<>rB...:sI<lej Inside V_OIsIIIcI:w;l$OMtIlIed P3y2006 A~MmM FlBI. TlllC l!lQemenl Fe< Dlslr\c:t 2006 Y_OIslrEl""",Modlf\e(J NIA OOlllek>pn\flnllocaledlnmodlfiedafea NlA ~sF"""T""ln<:rfKMnlF<<De" 20IlB Veaf$oITa.ln<:remenl 26 A.sumesLastYe...oIT~.I""",menI 2033 FlacalDispar\ll9sFlaOO FlscaIOioparill&sMeUQWldeT""Rate Local Tax Rale-Cumont StlUlWldePr<:>pe<tyT...RaIe(Uoedlorl_1<'~"S) MaIblVaMlT.>>;Rale(u_loftotatlausl 36.3339% 119.663% 103.817% >4,1090% Q.159470% Pay200SE.1 Pay 2005 Pay 2005 Est Pay 2005 ESI Pay 2005 Esl C<>rnmerdallndusIrialCl_Rat& First 150,000 Over lSOJIOO Rental Cli>u Rale RfIS/deo\alCIMsRa~ Un<jer$SOO.OOO Over$~.OOO tY,~i..'<l"i.~~;:i:,H-'-' -"';,,,,X'>[',:jd:"- , '.5%-2.0% "'" ,~ 1.25% ,~ U5'!. 'c'<".'!.~,"'; ",_ ':,::t;~; ;;::'m ~d<:'- '.i4>_ --;r"''',.''''"-- 'f'~<~;v>~':;:-i""0:" JitFaRMA.~~"':-_,'" ,. ..;).."~,,,,- -~-' i-7:,'<i"" ''k#~'"'''''' ,... Marktol:Yal.... r.....Per ,-, -. C~O .- V_ i'l - UM FUUnfta ......... . ......."" T..... Vah.. ... T..Ca..-e1b' C__ , -""'" 150.000 125.00 "." 3.261.511 1I3,150,OOO 1.5%.2_0"4 1,614,250 2007 - 2009 , ""'" l,070JlOO 125.00 "." 4.666.1'16 13:VSCI.OOO 1.5.....2.0"4 2,67:2.150 2007 2009 , .- ~.~ 125.00 ..." 1.137.$91 32.500,000 \.5'1'0.2.1)% '"'.= """ - , ..... 121.000 75_00 S2.62 332.9&4 9.525,000 1.5'1'0--2,0% 169,150 """ - I , - "'@ 50.00 S:1.10 2.031,054 56.\40.000 1,5%-2,0% 1.\6\,300 """ - , ..... '" 60,000.00 S2,Oll6_44 3\4.461 9.000.000 \.-5-.....2.0% HlI.250 =, - , -,..., '" 500.000,00 S5,99120 1,431,688 120.000.000 ,~ 1.200.000 =, - I , ,~- '" 215.000_00 $3,2115_'6 !l33.615 69.575.000 ,~ 695.150 =, "'" , , """" ,.m 225.000_00 S2P96_00I 2,1I63,6.t7 247,350.000 ,~ 2.473.500 =, "'" , , s.-.Hog ~ 95,000.00 $1.385_04 OOJ,e71l 41.4:2U.OOO 1.25% 517,750 =, "'" , '" = 95.000.00 $1.395_04 9n.573 SlI.8SO.000 125% 148,125 =, "'" , Comm " 60.000 ,~- SO.OO 0 " E~~l " =, "'" N_: 1. B~_y~llIM...~:no4 TOTAL N_: 1_ T.. .sllm,,"".. "'" basad upon mar1l6tvallHO, CO~5lnK;tion e<>sts aJt<lI"~u pe< $Wft 1~~,59~ 61U6~ 000 ~ v_, C2::11u 1,914,250 2,a1'2,l!>C1 6016,500 1911.150 1.161.300 179.250 1,200.000 8llS.1!>C1 1.413.500 517,l5D 746,125 " 1.1,3BO,g2:~ c.- ""0 .......~ ..... ......... ..... " '" ,-- Sr.H'"SI .. CommCIr tOTAL ''"'' C.::tty, 1.193.262 1.101,636 412,915 110,1lO6 139.J54 114.121 1.200.000 695.750 2.473.500 517.750 14e,125 o 9'171M ,.'" T~=:'" 660,968 911.114 235,625 -611,944 421,946 65,12!l " o " " " " 2,<<3-.74S fillcal DlsP"'ltl" h~R. 1.29663 1_29883 1.29863 1-03871 1.29863 1.2\l1l63 " " " " " " 1.211853 SIale.wlde ,,-" Ta.J1_ 0.54109 0.54109 0_54109 0.00159 0_54109 0_54109 " o " o , o 0.5411/9 ,~ Tn... LOC51 ", ... 1.03671 1.03871 '-03871 1,03971 1_03671 1_00871 1.03871 \.001171 \.03671 1.00671 1.00611 '_03671 1.03877 1.239,525 1.7S7.1I06 U6.1I' 125.490 ne,01''' 118.3046 1,246,524 J22.7U l,5lim,J1I1 $37,&2] 777,13D . 10,301.11" Mole: 1.A.-doonHllh,do<IspayFlscalDlsparifles 2:, IlparlnNnlslr"ldenllalo:lonolpaySl.lll<l.wldeptoP<Of1YI.II.Dff;sQ'D;s1>".~lu 3_ Iluum.. Fls<:al msparUles is pald ;""ide tl>u dblrk:l P,...._l>yEhl... lUI!(ltl!S ~i'''~~'WI~''~:'. DI5""_ property Valu6 T5..a Tu.. Tax" 614.3S2 1,01",136 149,SD3 1,u1,l1t 1......191 '13,211 3llS,991l 3SD,at7 51,&26 lllI,532 102,612 15,190 ~7,9S1 n6.3Bt 92,116 U,S78 9CI,1l9II '''352 o 11 1!U,3&4 o 11 110,951 o 11 3f,C,U9 o 0 III,D51 11 0 9S..w:I " . . 3.113521 3,839.26] -1.3115,1,;19 .----V Nol QP_by TIf ',i~i/Sl ,- T.~" 3,2&1.511 ",11II1,2" 1,131,SlI7 3J2,IU 2,1131,054 314,461 1,437,388 133,1115 2,963,1141 1103,116 8U,51l . .~~ Pat!"Sol8 e . e TIF Cb.~_... """" ~f@ifi P_floIli e 0 ~.~oL~.~.~ CITY Of ARDEN HILLS - TeMP REDEVELOPMENT ,'-"'~;i<i'7'i,,('f u. 4'[{;;/~"' .,2"" -':"'.;$:-_i!~:-ii-'i',4"i;:-,' " L,,-, "_;';~TAX""CREME",:c;QM FLOW/, .- - ,-, C.plur.cl Slmt.Annl/;lll "'. Admin. Seml-J\n......1 SMnl.....nnual PAYIIIENTOATl' PERIODBEGINNlHG ,.. 'u -- '". '0...... Tax ,...~ " NtItr... P.....nl PERIOD ENDING 'no .... ". , , , .- " .~. g.36'!1. 10,00% In""",,,nt V~I... 'no Mth. ~. '.' ,,^, "., 1,047.428 1,047,426 M "',,, "'" .. ..'" "'" 1.047.~28 1.047,428 .. 02-01 '"'' "' ,,<, ,." 1.047.428- 1.047.428 M "'"' "M ., ~, =, '.047.428 HM7,.29 "" 07-01 "00 '.' ,,^, "'" 1,041,428 1.047.426 "" "~, "00 '.' ..., "'" 1,041,428 1,041.428 Pre..ntV3h...D~ 2-ll1-bJ '." 02-01 "'" .. ,,^, ,.n 1,047.428 1,047,.28 " . . , . . , '.' "~, 'on ., ~, =, 1.047.428 1.041,428 , " . " . " 0 ". 02-<l\ "'" ., ,,^, "'" 1.l)"'1.426 1,041.<428 , . . 0 " , , "' ~, '00' '.' ~, "'" 1.047.428 1.047.428 , . "' 0 " " , '" 02-01 ,~ ";~~.i~"lg~~;;'''i:$7: iG1L~mt 163.444 """ (306) (B.456) 15.121l 1:1'I,405 '-1.$ 'liH:1L.,' ,~ " ..., "'" 1,047.428 1.254,200 -43.328 "'~ 84.091 (~, IB.456) 76,126 128,864- ,. 02-01 "m '.' ,,^, ""' 1,041,428 2~l.232 M.~ 1.391.1116 726.1IJt1 (2.614} (12.342) 651.080 M'''' " "~, 20111 ", ~, "" 1.()41,428 2,532,232 M.~ 1.391.876 72M36 (2.BI4} (72.3.t2} 651.080 1.159.98) '.' 02..()1 "" " ,,^, "" 1.041.428 3,&53,13:.' 397.311 2..coe.9ll."l 1.251,19S (4.50.() {124.669) 1.122.022 2,012.351 " """ "" " ~, "" 1.047.428 3.853,732 397,311 2.-408,9!tl 1,2S1.195 (4.504) {124.669) 1.122.022 2.831.i.692 '.0 02-01 "" '.' ,,~, "" 1.O,f1.....8 4,S045.669 391,311 3,100,931 1,6111,517 (5.798) (160.478) 1.444.301 3.866.1175 " "~, 2012 " ..., "" 1,047,418 4.~:;'lI69 397,311 3.100.931 1,6111.517 (5.798) (1611.478) 1,<<-4,301 4,861.656 '.0 02-01 "" '.' ,,^, "" 1,1)47,-428 5.439.243 568,4lI11 3.823.3Jt1 1.98:>.783 (7.149) (197.1163) 1,7ftll,111 6,Dtl7.939 " ""'" "" '.' ~, "" 1.1)47,.4.28 5,4311,243 566,480 3,823.338 1,985.783 (7.149) (191,883) 1,780,171 7,2)4,837 '.' 02-01 2014 .., ,,^, "" 1.047,428 6.400,961 622,109 4,7:11.424 2,457,431 (6,847) (244.858) 2,203,726 8.718.531 '.' "~, "" ., ~, "" 1.1)47.428 6.400.961 622,109 4,731,424 2,457,431 (8.841) (244,358) 2.203,7W 10.155,753 '" 02--01 "" '.' "'"' ""' 1.1147.428 7,548,561 793,82'3 5,707,310 2,964,291 110,671) (295,362) U58.258 11.998.242 " 09--01 "" " ~, "''' 1.047,....8 7.5016.561 793-,823 5,707.310 2:,964,291 {10,571) (295.362) 2:.6$&.258 13.583.843 '.0 02.()1 "''' '.' "'^' "''' 1)l.t1,.4.28 8,<SOJ.425 1.153..434 6.397.564 3.322.i'tl9 {1'.962) (331.084) 2,919.153 15.459,1911 " o~, "" '.' ~, "''' 1.047,426 8,803,425 1.153..434 6.391..564 3.322,199 {".962) (331,084) 2,1l71V53 t1,213,328 " 02.()1 "" ., "'~, "''' 1.047,426 9,426,425 1.458.186 f1,922.1lO9 3.595.603 (12,944) (358,266) 3,224,3ll3 19.208,350 " ...., 2011 " ...., "''' 1.047,428 9.428..0425 1,458,186 6,922,809 3,s!l5,603 {12,Mt) (358.266) 3.m.3ll3 21.080,199 10.0 02.()1 "" ". "'^' "''' 1,047,.4.28 10,181.675 1.644.6n 1,469,575 3.679,585 {13,961) (386.582) 3,479,1157 23.1156.347 111.5 ~"' "''" ,os ~, "''' 1.047,428 10,161,675 1.644.672 7.469.515 3,819.565- (13.961) (386,562) 3,419,D51 24,961,911 11.0 =, "" 11.0 "'^' "''' 1.047,426 11,2:35,925- 2,103,115 8,0115.3112 4,199.428 {15,118) (4111,431) 1,165,816 27.015,502 11.S ~"' "" '" ~, "''' Ul47,426 11,423,425- 2,103.115 8,272,882 4,2lI6,811 {15,4119) (428,134) 1,853.206 29,1)47,525 ", 02--01 "'" 12.0 "'^' """ 1,11017,428 11.423,425 2,443.145 7,932,252 4,119,893 (14,832) (410,500) 3-.694.555 :lIl.910.158 12.5 ~"' """ 12.!. ''''" """ 1,0017,426 12,380,925 2.443.745 6,869,752: 4,606.616 (16,585) (459.023) 4,131.2(18 32.96l1,338 13,0 02-01 "" ". "'^' "'" 1,047.428 12,380.925 2.443.145 11.869.752 4,606.816 (16.585) (459.023) 4,131,208 34,994,135 13.5 ~, "''' 13.5 ...., "'" 1.047,428 12,380,925- 2.443.145 8,869.752 4,601'1.816 (18,585) (459,023{ 4,131,2tl6 36,931,561 14.0 02--01 "'" 14.0 02001 "'" 1.047.426 12,380,1l2S 2,443.7<15 8,8Il!l,752 4,606,816 (16,585) (459,023) 4,131,206 38,816,958 14.5 ~^' "'" ", - "''' 1.041,428 12,360,925 2,443,145 8,889,152 4,606,816 (IS,585) (459,023) 4,131.208 40.634,996 15.0 02.()1 "" 15.0 "'^' "'" 1.047.428 12,360.925 2,.44J.,145 /1,889,752 4,606,816 (lS,585) (459,023) 4.131.208 42.393.678 15.5 ~, "'" '" ''''" "'" 1.041,428 12,360.925 2.443.145 /1,869.752 4,006,816 (\6,585) (459.0231 4.131.208 44.094,943 16,0 "'"' "". ". "... "'" 1.047,428 12,360,925 2.443,145 8.869.152 4.606.816 (16.585) (459,0231 4.131.208 45.740,664 16.5 ~^' =. 16.5 - "'" 1.047,42:8 12,380.925 2,443,745 11,889,152 4,006,1116 (18,585{ (459,0231 4.131,206 41,3-32,656 17.0 "'., "'" 11.0 "... """ 1.047,428 12,380.925 2,441.745 8,869,752 4,606,816 (16,585) (459,023) 4.131.208 46.872.613 17_5 00<' "''' ,,, ...., "'" 1,041,428 12,380.925 2.443.745 8,869,752 4.600,816 (\6,585) (459.0231 4.131.208 50.362,4111 18.0 ,,~, ~~ ,,^, """ 1,047,428 12,360.925 2.443.145 8.869.152 4.606.816 (16,5851 (459,0231 4.131,208 51,/103,511 18.5 ~"' """ ~, """ 1,041,428 12,380'= 2.443.745 8.8fI9.751 4.15Ol!i.616 (16.S8:l} (459,rJ2'3i 4.131.2015 53.'91,:562 19.C :r.>..c; "'" ... "'" 1.041.42:8 12,380.925 2,443,145 8,869,152 4,606,816 (16,585) (459,0231 4.131,208 ~.546,100 19.5 ..., "'" ~, "" 1.047.4211 12,360.925 2,443.145 8,669,752 4,606,816 (16,sa5) (459,0231 4.131.208 55.850.611 20_0 ,,", ,,~ .~, "". 1.041,4211 12.380.925 2.443-.745 8.889.752 4.606,616 (16.585) (459,023) 4.131.2011 57.112,532 211.5 00"' "'~ "'.' ...., "'" 1.047.428 12,360,925 2.443.145 8..869.752 "606.816 (16.5851 (459.0231 4.\31,208 58,333,254 2Ut ,,", "'" 21.0 112..()1 "'" 1.047,428 12,380,925- 2,443.745 8.9119,752 4.606,11\6 (16,5851 (459,0231 4.131,208 59.514,122 '" ..., "'" 21.!. ~, "''' 1.047,428 1:2,360,925 2.443,145 6,869,752 4.llO6,816 {16,5851 (459,023) 4,131,208 00,656.436 22.0 02-{t1 "'" '" .~ ,,~ 1.047.428 12,360.925 2.443,745 8.869,752 4,606,816 {16,S851 (459,023) 4.131.208 61.71;1.456 22.5 OIl.(ll """ m ~, "'~ 1,041.428 12.380,92!. 2,443-.745 8.869.152 4.606,816 (16.5851 (459.0231 ',\31.21)8 62.830.399 23.0 ,,~, "''' n.' 02.01 "" 1,047,428 12,360.925 2.443.745 8._.752 '.606.816 (16.5851 (459.1J23) 4,\31,2011 83,884,443 23_5 00"' "''' n.' ~, "''' 1.041.428 12,380,925 2,443,145 8.889,152 4.606,616 (16.5851 (459,023) 4,131,21)8 64,86.4.721 24.0 00<' "''' 24.0 112-.(11 "" 1.047.42:8 12,380,92S 2,443.145 8.869,152 .._,816 (16.5851 ,459.023) 4.131.2118 65,832.354 '" ..., "''' '" ,~, "''' 1,041.4211 12.3611.925 2,443.145 8.889.152 '.606,616 (16.5851 (459,023) '.131.208 66.161l.39O 25.0 00"' "''' ".' 02-Ot "''' 1,041,4211 12,380.925 2.443.745 8.869.152 4,606,916 (16.585) {459.1I1J) 4.131.208 67.671.866 25.5 ~, =, ".' "~, "''' 1041428 ,,= " 2443145 8.669152 !\,.606816 -" '" 459023 4131206 58549700 26,Q ,,<, - ,.- 88972 " 1107565411 ~m 1&1110$112 ,g- o Pr...ntVaIueOaC1t.2<Ol..o1 :l,1 &28 00ll 18441612 21$100 1&16/J.42 68S49780 NOTES; 1. Stal....udlIor pay.......1 1,,_ upon ,.11u11f,pa~21)Ool1'"~lUalandma~w.u.a.. 0"""'_ ofdl5trl~t '. Tlf "",_"no[...n.clpat.n11111ntductiOftln t,Il"'"'.tVal...._""'adCre</iI , Amounl "f_ntwill.."'Y d&P6nd;"9up'm"'a"'.I..a1...,laK..r.s.~lau"..n,c"ns[n"'UonS<;_"'" ."d l..fIal;D<1".._bl Val.... '. Inflotionon,,"~ra,,"""nn<>I:~C4p1U...o , TlF _ nOl:e4pluro s.lOl9 wid. PfOI>owlJ tuuor.......k.[ ..alu.p'''l>''rly [a~.s . P.._byEhIo... " e Attachment V Future Property Tax Analysis . . . Inflation 1.00% TIF Total Average Parcel Average Parcel District Total Tax City Tax Market Value City Taxes Years Year Lev Ca aci Rate ~QIJ'Bl.iii~f;!X' 1 2005 2,757,306 11,800,000 0.23367 250,000 $584.18 2 2006 2,784,879 11,918,000 0.23367 252,500 $590.02 3 2007 2.812.728 12,037,180 0.23367 255,025 $595.92 4 2008 2,840,855 12,157,552 0.23367 257,575 $601.88 5 2009 2,869,264 12,279,127 0.23367 260,151 $607.89 6 2010 2,897,956 12,401,919 0.23367 262,753 $613.97 7 2011 2,926,936 12,525,938 0.23367 265,380 $620.11 8 2012 2,956,205 12,651,197 0.23367 268,034 $626.31 9 2013 2,985,767 12,777,709 0.23367 270,714 $632.58 10 2014 3,015,625 12,905,486 0.23367 273,421 $638.90 11 2015 3.045.781 13,034,541 0.23367 276,156 $645.29 12 2016 3,076,239 13,164,886 0.23367 278,917 $651.75 13 2017 3,107,001 13,296,535 0.23367 281,706 $658.26 14 2018 3.138,071 13,429,501 0.23367 284 ,523 $664.85 15 2019 3,169,452 13,563,796 0.23367 287,369 $671.49 16 2020 3,201,147 13,699,434 0.23367 290,242 $678.21 17 2021 3,233,158 13,836,428 0.23367 293,145 $684.99 18 2022 3,265,490 13,974,792 0.23367 296,076 $691.84 19 2023 3.298.145 14,114,540 0.23367 299,037 $698.76 20 2024 3,331,126 14,255,686 0.23367 302,027 $705.75 e 21 2025 3.364,437 14,398,242 023367 305,048 $7 Ail-ntial City Taxes Before 22 2026 3,398,082 14,542,225 0.23367 308,098 $7 TIF District Ends 23 2027 3,432,063 14,687,647 0.23367 311,179 $7 24 2028 3,466,383 14,834,524 0.23367 314,291 $734.40 25 2029 3.501,047 14,982,869 0.23367 317,434 $741.75 26 2030 3.536,057 15,132,698 0.23367 320,608 Annual City Taxes NEW TAX CAPACITY 1% 14,600,000 After nF Disblct Ends MINUS FISCAL DISPARITIES -2,808,000 4,571,418 26,924,698 0.16979 323,814 Annual-ReductiOn of -- City taxes Need to recognize that fiscal disparities distribution may be reduced because of higher MV and lower tax rate which could increase levy when project is added. Only $7,800,000 Subject to Fisical Disparities . . .> '. . Attachment VI Pros and Cons '. . ~ ~HILLS . TCAAP PROS AND CONS PROS . Through the generation of park dedication fees, the TCMP project will be able to pay for park improvements and some ofthc funds can be directed to the city as a whole. . Using a portion ofTCAAP tax increment proceeds, the city can capitalize a redevelopment fund that can benefit the City as a whole. . Ability to create a unique recreational area. . Public financing agreements will be constructed with the goal that no existing Arden Hifls tax payer will have a property tax increase due to the TCMP development. . TCAAP Plan will give current/future residents housing choices. . ill the long terrh, when the TIF district is decerti fied, resident city portion taxes will decrease. . Atcdenited, systematic, and increased levels ofTCAAP contamination clean-up of a major superfund site. . Early transfer process allows city to have maximum control of land use, design and final mix of residential office, commercial, office and business park uses. . Creating asset enhancements to existing Arden Hills properties and serve as a future economic catalyst. . Implementation of the TCAAP property finalized 10 years of community planning. . CONS . The TCAAP vision is not consistent with the values of some of the Arden Hills residents. . Public financing (tax increment, grants, etc.) to assist a project of the TCAAP magnitude is against the philosophy of the city. . A belief that the TCAAP property can and will, develop on its own without tax increment support, and in a manncr that will be acceptable to the community. l\EarthlPlanning\Misc FileslEDCITCAAP PROS AND CONS.doc . e . . '. Attachment VII TCAAP Framework Vision ,,~ / ; ~"-/'I)' l)j;(~ lv .j~/ 1_"-1 ti iil~ ','- .,;...~ ~l-"{t;:r: (.:, >-, W Ilr -) i~-~',' :~_- ~ =T:~l~~; '~~->>-_/,"".l-lj.lrl _...,,1 -.{iY'}t';'\J"-"",.;:lfJ...-;Ll.._,' . '-~ ~ \, .(~t0:'~' ; 1~ i 1-- ~ '.-! .........~".'c. '-~; ~(f~...~...:-~_:-:.~.:::::....:::_ f ~~:-=~~?::"?;. . '" . ...,l\,.) () ,;") /,J " Potential Athletic Fields High Density Office Hotel Mixed Use Potential Transit Center e Low to Mid Rise Office 2-6 stories Potential Community/ Civic Use .Remnant of Building 101 Medium Density Residential 4-12 u/ac Community Park Water Amenity/ Stormwater Treatment LEGEND Low Density Residential 0-4 u/ac .. Mixed Use: Retail and Office _ Community Scale Retail QO;OOO.75,00051 D Low to Mid Rise Office 2-6 stories _ Transit Center millj Structured Parking IliIm Office Showroom .. Urban Residential 12+ uJac E:3J Medium Density Residential 4.12 u/ac L:.J Low Density Residential 0-4 u/ac c::l Public/Private Open Space ~ Water Amenityl Stormwater Treatment , )".' ~(,- . 600 400 L- o 600 Feel () Framework Vision TCAAP Redevelopment Masterplari Ardenliills, Minnesota 3.9.2005 Crc",,-JhyD,I,lg,cn,Sh;;l1dlu...,ndUb.n.ll1o. ,~," '"~,,~ >'I.m.'"'''' 'A","",'O~~."L,\."~""', ,_",~, ,," e Attachment VIII Arden Hills Tax Information e e L Ad> ^""= Miar. A,fl...., Aitl<in Maley Albany Albertlea ^"""" A1bm1vi1l'" ""'". AId"'" A1e~alldrla Alphil A1IUia Alvarado Ambo, A_~ ^""""""" """'" AJlfi'eValley ApPleton "= Arden Hills Argy!c Arlington Ashby ""'". _to, """.bon ,,=.. """" A~ A~ ...... Bac.;kus - -, a.- - a~ Barrett amy 8alllelake ......" ....., 6Wiiort oearosllW eeavm-.8ay B...<Ive< Creek Becker B""" -... 8eIlePlaine 8cllechesler t3e1lingham aettrami Bdvie.... Bemidji _. Benson Berth" B""''' Big Falls: SigLake Bigelow., Bigfo;.k' Bingham lake Birchwood V~l'lge BirdlslanQ 6iscay 6iwabil< Blackduck Blaioe Bloml<.e~l Blooming Pfa.it;e Bloorninglon .B1ueEarth BluMan Bod< B~, """'1' 80.." BQyRfilef B"," Bran,,", 8ra...."'d BrandO<' 1I~--~-----2:0Q.4 TAX BASE DATA~-------" TIJlaITax Powe";ne Caplured FJscalDisp Taxable FiscalDisp Slate Cap<lcity Tal( TIfTax ContribTax Tax DistribTax Levy Tax Capacity Capacity Capa<:l1y Capacity Capacity Capacity u- 2Q04.NET TAX CAPACITY TAXAATES-I A.1Jerage Aver.ige Average AVefagE!: Average County City SthooI SpetiaJ TQtalNTC Tax Rate Tall Rate Tax Rate Tax Rate Tax Rate e .' _~~3,959 '2;#;2\9 3'17,0\)4 3;862\837:;_ 925,493 139,132 1.0&1,464 8,082,451 52,752 4.1OlUI6? 2,i~;7~~- ____ls[1n:. 8;2:99)195' 'Ht.789 205.906 86,646 161,868 20,556,104 1A@~'90Z' 12;1!i~'Jll:i1 41;523;057 681,532 1:3.1(11 11.844.797 149.312 6116..472 136.105 121;356 312;450. i95,Qpij 41_5:.003 9.158,850 25,95fi. 866,840 500.120 99,561 1,00;285 300;749' 14h551 719;02", 161.308"- 125,711 12,146 513.962 426,882 8;~,3~' 2";Q92,413 :44 092: i4~:Uf" 76.293 14.569.534 12,851 252.063 3.128,707 6:3.149 4:1.117 24/';'9 6:2:,249 5.26t.191 13,612 1.024.964 111.479 267.611 43,476 4,Jlq291 46;10.4 1'39';820 53.9!t1 992,266 358,533 3.2.880 33.6.895 238,341 3.9,629.631 56,63S 1l6~659 llS.0il7,OlS 1.325,~8S 55.40f. 29,666 12.!H2 162,698 92,01-5 7.2113 25,307 S45.797 6.551.424 187.138 o 214.970 311.828 o '-0' o o t06:~i" 'i6.s"31 o o o o 3~;4i4;, '232;sPo: j::;.'"jj_3ii~;3:, 3\1,S472if 762.155 U9,132 649,494 7.170.629 52,752 13,812 999.996 111,479 233,585 ;t~li~1I' , 'Jf>~'t!:!$, );i'l.'&!Ji ,~ 53,991 ''''.266 35-4,807 32,880 314.561 233.,Ht;-, 33,361,l:!J9, "~'f~;~~::" 90.059.228 1.186,480 &5.406 29,666 12,912 158:743 92,Oj~ 7:~ioo' 25,307 520.34.4 &.0_34.494 1'56.ti31 ~ .' '0" .,_,0 '~2~~ 29.161 o o o o . . ~iE(~$':r~ 406,385 62.07%- 46.246 40.36%. 330.647 5125% 2,552,066 61.81% 30,402 50.90% :'::ti~J 0.22% 141. OA6% 128.21% 3.39% 134.28% 2.5-3% 122.33% 1.36% 151,liS% T. 71.38"f. 50.01% 29.01% 99.39% 42. 0 0 25.956 . MW 53.36% 160,349 0 706.491 . 253..151 51.15% 0 1.942 492,778 30,5-42 99,119 83"""' 0 . 99,581 0 26,316 39.02% 0 10.714 0 115.003 0 60.83% 14925% 15.33'10 0.15% =""' e 0 . 0 12.148 0 73.44"1. 61.61% 14.81"'- -4_62% 154.81% 0 9.652 0 504,330 0 43.58% 6B.38% 14.II2% O_S9% 127.~n 0 0 0 426,882 0 12.21% 26.17% 55.29% 0_ 15-U5% o o o 65,006 \~,;' o o o o :.~~;k; , . ,\',~,o_, 6,17t3.5a9 o o o o 0.60% 5.98% 1.62% IU1% 1.24"1. 112,14% 91.78% 153.11% 115.75% 204.13% o o o o o o o o o o o o o o o o o o o o o o 3.731 o 17.351 4.!f.l'2' 2;Qj.~i~~O _.L~_~~'~~~';" 6.985:0..-\0 139,105 o o o o o . .J)i~...: o 25,45.1 51f..9JO 30,501 o o o 4,963 :0 4;223;061 . <~Q""--,, ,_.- __."': 'I)":'~' 1.D.iz.751 o o o o ,3;955 o o o o o o 25,832 18,924- 91,341 215 132,632 61.38% 31.2{l% 52.00% 64.65% 11.95% 62:..97% 47_18% 30.17% 24.43% 91.13% 8.95% 42.36% 6.43% 130.94% 0_00% ~;,-3f;~~~ 22;~.. ~~~~;~tt."' 11.95% 231% 2&..90% 28.80% 7.74% .'13:~,%i' 40->1:2:% 11M%:' O,QO% . 27_-49% 24.03% 11.56% e 9_64% 116.43% 0..26% 133.52% 0_59% 115.17% 0.23% 151.92% 1_88% 131.67% ';'O:~~:' I ';6.:&4$; '1 ':i;~!~;\-l44~~:- L36%. 99.t:l% 1.08% 109_83% 47.32% 49.38% 43.68% 82_34% 13.45% "35.52% 81.51% -44.01% 40.55% 42_60% 57,246.174 460,848 13.115 8.905 2,670 l~A(;\:( Uf ;\.\INNt'>U-rA CITIES- 2004 PROPEi\TY TAX DAT/\ TARLE .' e Attachment IX . Economic Development Commission Minutes e -. " ~ ~HILLS CITY OF ARI>EN HILLS, MINNESOTA ECONOMIC DEVELOPMENT COMMISSION SEPTEMBER 29, 2004,7:00 A.M. CITYHALLfD FLOOR CONFERENCE ROOM, 1245 WEST HIGHWAY 96 Those in attendance: CoiIlrtIissiOhers Btuce Kunkel, Chris Ashbach, James Paulet, Kevin Kelly, Mayor AplikO'wski and SCO'tt Clark, CO'mmunity DevelO'pment DirectO'r. Those absent: CoiIlrtIissiO'ners Ed Werner, Ray McGraw and Dale Beane. The'meeting came to' 6rder at 7:30 a. m. T1iis was the fitst meeting of the EcO'nomic DevelO'pment CO'iIlrtIissi6i1 (EDC). The MayO'r greeted the group and the C61IlIfiissi6n members introduced thernselves and their interest in serving. It was stated that the broad charge O'fthe EDC will center Qn busineSs connecti6ns, marketing and assistingin developing redevelopment strategies. These areas were Qutlined in the Council's 6riginal enabling res61ution. Mr.' Clark outlined that the fitst prt>ject could be the creati6n Qf an EconQmic DevelQpment AsSlm:mce Study. The purpoSe tif the Study WO'uld be to' give the CO'uncil 006imation O'n reglonahedevelo-pmettt projects, ec600mlC devel6pment tools, how these tools affect the taxpayers ofthe cO'mmUtiity, e-xamine the econ6mic issues O'fTCAAP Qn a macrO' scale and potential policy recommendations. The CQlIlIfiissiQnets where asked to' sublIlit back to' staff five key qUesti6ns that center on " th6se questions that need to' be answered in order to' make an infonned recQiIlrtIendati6n to' the CQuncil 6n the use O'f ecQnO'mic develO'pment assistance". ,These questi6ns will helpstaft develop a work plan 6utline. The study WO'uld not be specifically fOClised on-theclIrrent devel6per's needs but the brO'ader questiQn O'f potential economic devel6Pment assistance fO'r TCAAP. Staff will present this charge back to' the CO'uncil fO'r their consent at their OctQber 12, 2004 meeting. Based 6n the idea that the EDC will take Qn this study, three meetings have been established to' start the process~OctQber 20th, NQvember 3m and NQvember 17,2004. All meetings w6uld run from 7:00 a.m. to' 9:00 a.m. It is anticipated that this study eQuId take up to' five m6nths to' complete. In order to' meet the O'thet charges staff asked the CO'mmissiO'ners to' submit thQughts related to' the fQllowing questions: HQW can the EDC CQnnect with the business community? What are your ideas Qn marketing the City? It was discussed that this could be viewed in terms Qf strengthing existing business and future TCAAP develO'pment What are the current unmet business needs in the City? e e . Economic Development Commission Minutes September 29, 2004 e Page2 What businesses are important to connect with in the community? What businesses do the community not have that should be recruited? It was suggeiltedby the giUup that the Mayor should serve as Chair and Mr. Kunkel will serve as Vice-Chair. This arrangement will be to the end of the year. The reason for the Mayor being Chait was to ensure that the EDC's direction and the Council's remain consistent. The EDC also thought thlita real estate person would be a beneficial addition to the giUup. Meeting adjoutned at 9:00 p.m. The next meting will be on October 20, 1004 at 7:00 a.m. Respectfully submitted by Scott Clark, Coinfnunity Development Director \\Eai:tli\Pbinning\Misc Files\EDC\nrinotesseptemher 29, 2004.doc . e , ~ ~ HILLS CITY OF ARDEN HILLS, MlNNESOT A ECONOMIC DEvELOPMENT COMMISSION OCTOBER 20, 2004, 7;00 A.M. CITY HALL 2(\(D FLOOR CONFERENCE ROOM, 1245 WEST HIGHWAY 96 Those in attendance: Chair Beverly Apllkowski, Vice Chair Bruce Kunkel, Commissioners Chris Asbach, Kevin Kelly, Ray McGraw, Jim Paulet, Ed Werner. Scott Clark, Community Development Director and Stacie Kvilvang from Ehlers and Associates. Absent: Comnrisstoner I)lIle Beane excused. The meeting carne to order at 7:00 alfi. Commissioners Werner and McGraw introduced themselves to the group. Mr. Clark gave a brief introduction ofTCAAP's history, the Vento Plan, the land USe planning process leading to the curreilt draft Framework Plan and the Early Transfer process. Mr. Clark also stated thatUie Council approved the group's charge of "Reviewing the need for the TCAAP project to receive economic dllvefO]Jllleilt assistance and the affect on the community as a whole." "to start the proceSs oftIndei:Stlinding the tools of economic development assistance, Ms. Kvilvang, Ehlers and Associates, gave a very detailed presentation. All Commissioners were given a book illustrating the power point, sununary pages, tax increment law, tax abatement principles, and specialsetvice district legislation. In addition, a discussion was held on grants and special legislation as additioilal redevelopment strategies. A general discussion tin vatiounechnical points was held between Ms. K vilvang, staff and the Commissioners as'thepreserita'tion Mis made. Some ofthe key points made during the discussion centered on how assistance, especially through tax increment, tan be limited or be constructed to be a benefit to the community. Since the property iscilttently tax exempt, the creation of a "base value" will allow the City's general fund to participate in revenue sharing, fiscal disparities election, the types of districts, dllration and removal of parcels prior to district expiration, tax increment vs. tax abatement, legislative restrictiohs oil Use and bonding strategies. The EDNs next two meetings will center on hearing presentations from communities that are actively involved in redevelopment projects that are using economic development assistance as a source of financing. Meeting adjourned at 9:00 a.m. e e . ~ ~HILLS e CITY OF ARI)~N HILLS, MINNESOTA ECONOMIC t)EvELOPMENT COMMISSION NOVEMBER 17,2004,7:00 A.M. CITY HALL 2ND l'LoORCbNFERENCE ROOM,1245 WEST lIIGHW A Y 96 Chainnan Aplikawski called the meeting to arder at 7: 15 a.m. ThO'se in attendance: Chair Aplikawski, Vice Chair Bruce Kurtkel, Cammissian members Kevin Kdly, Ray McGraw, Dale Beane, Chris Ashbach, Jim Paulet and Ed Werner. Staff: Scott Clark. Guest: Judy Tschurnper, BUinSville ECanomic Developmeilt Directar. C6trimissian. member McGraw matianed and Cammissian member Kunkel seconded to' apprave the minutes of the Navember 3,2004 EDc meeting. Thematianed carried unanimausly. Mr. Clark discuSsed upcaming TCAAP related meeting dates with the Army (Navember 30, 2(04), Nuclear Regulat6ryCommissian (December 8, 2(04) and a ptesentatian to the Planning CoifuniSsidil (December 1,2004) afthe Master Planning Advisor)'Boards draft Framewark 'Plan. Mr. Ciark also discuSsed that the fifiancial moo-eling process hils begun with Ehlers and that the processto'COmptete the task may Mt be completed and ready until January considering meeting date dppdrinfiitiesand hdlid1iy scheduling C6ID1icts. Ms.. Judy Tschurnper, Economic Develapment Director front Burnsville; and Project Coordinatar e af the Heart afthe City (HOC) presented their redevdapment effarts. As handouts she gave the HOC Design Guidelines and the HOC Zoning District Standards. Bdth d( these documents are available at the Camrnullity Develapment Department far review. The highlight afher presentatian is as fdllows: 56 acre project (similar to' S1. Anthany's redevelapment project) Cammunity based planning effart Established Design Guidelines are a blend df prescriptianand philasaphy Tax increment district created was a 15 year Renewal district instead afa 25 year redevelapment district due to' qualifying test restrictians The City becaine the "Master Develaper" and develaps deals an a parcel by parcel basis Established a "Public Arts Cammittee" since public art is a key design companent af the praject Funding for the project alsO' established thraugh a Burnsville Faundatian (park benches, memorial brick garden) Park dedication fees generated by the project stay within the HOC area Substantial gap financing revenue generated by grants Project has extrcme density and verticality (i.e. One project is faur stories, bottDm flDar retail- 113 units Dn Dne plus acre.) Establishment of a Special Service District . e e . -" J'. Established affordable housing units working with the Dakota County Housing and Redevelopment Authority To date public vs. private investment is 12% (150 million of private investment and $19 million in public financing) After her presentation, Mr. Clark reiterated thoughts from the group that need to be noted for discussitifi as part of a fIlIlll report, these include: Gflliltscaii be aMiltce of filling financial gaps but may have attachments to them that atenti'hlcceptable tollie community Some pottion oftliX inctement raised by TCAAP could be used by the City to assist in fiMncing other City redevelopment projects TeAAP should allow people who work here to live here the cost to create public art should be an initial consideration in the development costs, Mr. Clllft i1dtedithatth.e nextmeeting will be on December 1, 2004. Sid 1mlIlln, Ehlers and Assoeiates, will be fuaking a presentation on internal rates of return, developer profits and how a thirdp3rtyWo1lld reView the need for assistance. Chllimran Aplikowski stated that the group should be thinking about a spririg business breakfast to cottlilliIfiicate with owners what is happening in the community and to gain feedback on - issues,.-A1so,a-spting tour was discussed. MeetiIfgadjoUii1edat 9:05 lLm. . J. '....... ~. ~HILLS e CITY OF ARDEN HILLS, MINNESOTA ECONOMIC ))EVELOPMENT COMMISSION DECEM8)j;R t, 2004, 7:00 A.M. CITY HALL 2ND FLOOR CONJ!')j;RENCE ROOM, 1245 WEST HIGHWAY 96 Viee-ChaiIifian Kunkel called the meeting to order at 7: 15 a.m. "fuMe in attendance: Chair Aplikowski (arrived at 7:20 a.m. ), Vice Chair Bruce Kunkel, Commission members Kevin Kelly, Ray McGraw, Dale Beane, Chris Ashbach, Jim Paulet and Ed Werner. Staff: SCott Clark, Michele Wolfe, Peter Hellegers: Guest: Sid Inman, Ehlers and Assdciates: Council member Lois Rem. Mr. Clark gave a status report on the City/Army meeting of December 1, 2004. Future TCAAP related meetings were noted including December 8,2004 (Nuclear Regulatory Meeting) and January 13, 2004 (Master Plllhhing Advisory). Mr. Clark also discussed that the financial modeling process has begun with Ehlers and that the process win be completed by early January. Mt. Sid llirniIil, Ehlers and AssOciates inade a presentation on how a third party financial cotlS\lltartt reviews the need for financial assistance on redevelopment projects. The highlights of his p~el'lta'tion (including observationsby staff and questions by Commissioners) follows: The dyrianric conflict between a City and developer is that both operate with separate mudeis (profit vs. policy implementation ) All analysis needs to meet a "but for" test which means that but fOr assistance the project would not be built. The Office ofthe State Auditors will be issuing guides regarding "but for" tests The need to know the deal by the policy makers is key in helping answer questions and educating the general public on why assistance is being given and the ramifications Discussed the issue of look back and protecting the City from not providing assistance that is not needed Policy considerations for the City include minimum time for assistance, minimum amount, risk tolerance, fiscal disparities election, etc. Restrictions can be place on the increment or assistance but needs to be measured back to the ability to do the deal. Caution against guaranteeing an inCome stream Discussed the difference in general obligation bonds, revenue bonds and pay-as-you notes Need to relook at business subsidy policy of the City Develop a communication plan/public relations on financial decisions being made Discussed the overall concepts of internal rates of return vs. cash flow. Also illustrated different types of businesses and needs (e.g. townhouse developer needs an 8 to 10% return and a restaurant will need 25% e . . I- ~; e Cotilmission member Ashbach motioned and Commission member Kelly seconded to approve the minutes of the November 17, 2004 EDC meeting. The motion carried unanimously. Chairtnan Aplikowski stated the next meeting will be in January with a date to be announced. M~ting adjoUitict1 at8:40 a.m. e . -1; "...... .. ... ~ ~HILLS e CITY OF ARD'EN HILLS, MINNESOTA ECONOMIC DEVELOPMENT COMMISSION . JANUARY' 14,2005,7:30 A.M. . CItY' IIALL 2ND FLOOR.CONFF;R'ENCE ROOM, 1245 WEST HIGHWAY 96 ChairihailKurikd called the meeting to order at 7:30 a.m. Thuse inattendahce: Mayor Aplikowski, Chair Bruce Kunkel: Commission members Kevin Kelly, Dale Beane, Chris Ashbach, Jim Paulet and Ed Werner. Absent: Ray McGraw Staff: Scott Clark: Guest: Stacie KvilVllIlg, Ehlers and Associates: Thernmilterofthe D&:ertiber I, 2005 Were received without additions or corrections. Mr. Clatkgave art e:lttensive report on tlfe TCAAP process to date. The most important consideration wasthatthe General Services Administration began the negotiation process with the City on D&:eIiiber 2U, 2004 and itwas agreed to that a June I, 2005 "purchase agreement" coltlpletimr wotlldbea goal for all patties. This process had not yet been agreed to by the CciUhl;i1. DuetotIiisschedtile, it was discussed that the EDC would have to expedite their study prtlCeSs. Ms.- Stacie Kvilvang, Ehlers and Associates made a very detailed presentation on tax increment rtllisfliafWllSdeveIoped usiiigthe existing TeAAP Framework Plan as a model. Ms. Kvilvang . Welitthrougheveryaspect of the financial analysis and stated that these types of projections are subject to a nUirtberof chauges based on the assumptions, build-outs, valuations, etc. Some of the highlights included: A.25 year district would generate $70,000,000 of tax increment based on a presertt value calculatitm the total assessed value would be $860,000,000 the City's "new base" amount, which would be proceeds to the General Fund would be $200,000 Additional tax increment if the City elected to have fiscal disparities within the District would generate an additional $17,000,000 Other discussions irtclutled the need for a City resource plan, capturing excess amounts over the froiertlaxvlllue atIdhow other USes, e.g. park dedication will need to be evaluated to complete cert"iiin City expenses "that will berteceSSary to complete the public aspects of this project. After some EDe discussion, it was agreed to that at least two more meetings will be necessary fOr the CoI11rIiissioners to be comfortable with forwarding any type of recommendation. Due to the length of the tax increment discussions the policy considerations, which had been dispersed, was not discussed. It was agreed to that the next meeting would be at 7:00 a.m. on January 28, 2005. Meeting adjourned at 9:40 a.m. . ., 'i t,.....o.- .' ." . . . ~ ~HILLS CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DItVELOPMENT COMMISSION JANUARY 28, 2005, 7:00 A.M. . (;ITYHALL 2ND FLOOR CONFERENCE ROOM, 1245 WEST HIGHWAY 96 Chaittnan Kunkel called the meeting to order at 7:00 a.m. Those in attendance: Chair Bruce Kunkel, Mayor Aplikowski ( arrived at 7:20 a.m. ): Commission members Kevin Kelly, Ray McGraw, Chris Ashbach, Jim Paulet and Ed Wemer. AbSent: Dale Beane: Staff: Soott Clade The mmutes 6f the January 14,2005 meeting were agreed to without corrections. Since Chair Kunkel had to leave at 8:00 a.m. the agenda was dispensed and a lengthy discussion ensued regarding recommendations for a public financing policy. Clark presented draft language that would serve asa guiding principle for public financing. This principle states that the City should ootillnit itself to the full redevelopment of the TCAAP using public financing as needed. It was untletstoodthat tlreamount oould be significant as demonstrated in the prior fuel::tID'g where it was iUustrated that $70,000,000 of tax increment is available as a pool for . public financing. the EDedid discuss that any public financing will have to be carefully constrllcted to insure that disbursements are reviewed and administered in a fiscally responsible mamter. ItwMllisCiissed that tire tCAAP project will need significant City services and that ultimately additional project revenUe (monies generated from the creation 'Of a tax increment paying base) will not be sufficient for incteased expenditures. The group will continue this discussion at their next meeting and asked staff to prepare gross estimates as to the revermelexpenditure. It was understand that within a one week turn around time that gross estimates is all that could be achieved. ltWll's also agreed to that the EDC would finalize a report that would be distributed to the City Council on February 22, 2005. The next meeting will be at 7:00 a.m. on February 4, 2005. Meeting adjourned at 9:00 a.m. p -,:, """- ,,, .. ~ ~HILLS . DRAFT CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT COMMISSION FEBRUARY 4, 2005, 7:00 A.M. eITYHALL 2ND FLOOR CONFERENCE "ROOM, 1245 wEST HIGHWAY 96 ChairtnanKunkel called the meeting to order at 7:00 a.m. ThoM in attendance: Chair Bruce Kunkel, Mayor Aplikowski, Commission members Kevin Kelly, RayMtGraw, Chris Ashbach, Jim Paulet and Ed Werner. Dale Beane: Staff: Scott Clark: Th(: mifiuttis of the January 28,2005 meeting were agreed to without corrections. Clark gave a detailed discussion as to where the TCAAP project was at with the various parties. He also stated that the Planning Commission approved the TCAAP Framework Plan on Feb. 2, 2005. Cfurk then reviewed a dotument prepared by the City's Finance Director regarding how local seIvices would be paid for since a tax increment district would not allow newly fonned taxes to fl6W tathe City's general fund. After review they asked that the Finance Director be at the next meeting to discuss options. It was recognized that the City will have to address this issue as part otthe Master Developthent Agreement process. . Ray McGraW discussed a series of concerns regarding the policies. One issue that was raised and dari:liedwasthat tire EDC's role is to prepare a document that will serve as a policy framework artd that this is not a contract between the City and developeT. Chairman Kunkel asked everyone to discuss where they were at in process. Some key points of the discussion were: Making sure that the policies separate public financing from the local development costs necessary to serve the TCAAP site, ensuring that in neither case should Arden Hills residents pay for services, clarifying points in the existing draft policy plan, discussions on big (jfaprOject this is and the complexity of the issues given to the EDC, the need to have a watch do coifunittee. Kunkel then went through the draft policy document and modifications, as stated in the meeting, will be presented at the next meeting. It was agreed to that the EDC would finalize a report that would be distributed to the City Council on February 22,2005. Due to this a special night meeting will be arranged to read and discuss a final report. The next meeting will be at 6:00 p.m. on February 15,2005. Meeting adjourned at 9:00 a.m. . I ,j r..... ~ #1<'" ~ .!' . . ~ ~HILLS DRAFT CITY OF ARDEN lULLS, MINNESOTA ECONOMIC DEVELOPMENT COMMISSION FEBRUARY 15, 2005, 6:00 P.M. CrlY HALL COUNCIL CHAMBERS- 1245 WEST HIGHWAY 96 Chairman Kunkel called the meeting to order at 6:00 P.M. Those in attendance: Chair Bruce Kunkel, Mayor Aplikowski, Commission members Kevin Kelly, Ray McGraw, Chris Ashbach, Jim Paulet and Ed Werner. Dale Beane: Staff: Scott Clark: Stacie Ky'ilvang-Ehlers and Associates: Jeff Knutson-Rehbein and Colin Barr-Ryan Companies the minutes of the February 4,2005 meeting were not acted on since they were left out of the EDC's agenda infonilation. Clark presented to the group a iCAAP update. The highlight was that the Framework Vision (formerly Framework Plan) will be going to the Council on February 28, 2005 for review and action. 'Chair Kunkel went to item #7 of the agenda regarding the Council's February 22,2005 work session and the role of the EDC. Mayor Aplikowski stated that the role of the Commission will be to make the presentation and that this will be the start of the Council's process to act on a public financing policy. Clark stated that another idea that will be discussed is holding a public financing open house in March so the Arden Hills resideilts can have a presentation on the SUbject, ask questions, etc. The overall goal would be to have an action completed by the Council by the end of March. Cliiikthen preseilted the executive Silminaty of the TCAAP Public Finance Policy and the policies themselves. The EDC asked a number of questions for clarification and slight modifications to the document. Chair J(unkel then asked the COIIlI1lissioners to respond individually to several questions: Do you see a need for public financing, do you agree with the recommendation that the City should use public financing, and specifically tax increment and are you comfortable with how the gap in local serVice needs is being addressed in the policies. Chair Kunkel also asked each COIIlI1lisSioner to ask any questions that they still need answered in order to become comfortable with the Plan. All Commissioners agreed to the need and use of public financiilg and a one hour discussion ensued in answering specific questions. Motion McGraw, Second Kelly to approve the Resolution entitled, "Economic Development COIIlI1lission Resolution Affirming TCAAP Public Financing Reconunendation." Motion carried 7-0. . No decision was made regarding the next mecting-adjournment al 8: I 0 p.m. eo Prepared by: SC Depl.: CD Council Mtg. Date: 4/11/2005 Final Action Needed By: 4/11/2005 ~ ~HlLLS City of Arden Hills Request for Council Action Agenda Item ~I " TCAAP Verbal Update Budgeted Amount: $0.00 Actual Amount: Funding Source: Council Action Request: None Staff Recommendation: None Advisory Commission Action: Commission Date Action . .m_Planlling____m___ PTRC Not Supporting Documents (which are attached to this Action Form): . o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: Staff will make a verbal update to the Council on TCAAP process and upcoming events . Page 1 of 1 I . e e URS" .. '.<:' .<:- -. - - .,. -. c.. - .. -., Work Session TIrresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-13783 To: Michelle Wolfe/ Arden Hills Tom Moore/Arden Hills File: 31809733.00201 Frank Ticknor/ URS Copy: From: Gregory Brown, PE Arden Hills City Engineer Date: March 28, 2005 Subject: Lift Station #4 & #9 Reconstruction Project Alternatives Analysis Background As part of the continuing rehabilitation of the sanitary sewer system for the City, the Council authorized preparation of Plans and Specifications for the Lift Station #4 & #9 Project on November 29, 2004. Plans and Specifications for this project were completed and nine bids were received on February 15,2005 for the proposed improvements. The low bid submitted by Gridor Construction, Inc. was $236,758.00 resulting in a total project cost of approximately $280,000 (including engineering and inspection fees). The CIP included $200,000 for this work. The project was not awarded at the February 28, 2005 council meeting due to concerns about the $80,000 budget amendment required for the project. We have prepared a financial analysis off our options in an effort to provide Council with additional information to assist with the decision on whether to award this project as is with two lift stations or reject all bids and restructure the packaging of our lift station improvements. Our estimates used for the analysis are based upon the actual bids and conversations with Gridor Construction regarding the possibility of doing the work as single lift stations (over the course of several years) or multiple lift stations in one project. For comparison purposes, we have assumed that the Council still desires to complete the reconstruction of the six remaining "old technology" lift stations within the 5 year CIP. A total of $600,000 was budgeted in the 5 year CIP (in three projects) to reconstruct the lift stations. The 5 year CIP included $175,000 for SCADA system installation and $325,000 for sanitary sewer pipe repair/lining and joint sealing as well. Therefore a total of I. I million is budgeted for sanitary sewer capital improvements over the next five years. The following is a synopsis of the financial implications for the various lift station dclivery options: C:\DocumenI5 and Settings\MichelleW\Local Settings\Temponu)'lnternet Files\OLK I O\Jj 11 Stalion Options r-.-lemo 3-28-05.doc Memorandum March 28, 2005 Page 2 Option A - Reconstruct two stations at a time (per CIP) Two station project in 2005: Contractor Construction Cost URS Design Fee (5.14%) URS Survey Fee URS Construction Inspection(10%) URS Printing/Mileage Expenses Total Project Cost Two station project in 2006: Estimated Total Project Cost Two station project in 2007: Estimated Total Project Cost Option A - Estimated Total Project Cost: Option B - Reconstruct one lift station per year Lift Station #4 project in 2005 :Contractor Construction Cost URS Design Fee (5.53%) URS Survey Fee URS Construction Inspection(10%) URS PrintinglMileage Expenses Total Project Cost Lift Station #9 project in 2006:Contractor Construction Cost URS Design Fee (5.60%) URS Survey Fee URS Construction Inspection( 1 0%) URS Printing/Mileage Expenses Total Project Cost Lift Station #1 project in 2007: Estimated Total Project Cost Lift Station #11 project in 2008: Estimated Total Project Cost Lift Station #12 project in 2009: Estimated Total Project Cost Lift Station #13 project in 2010: Estimated Total Project Cost Option B - Estimated Total Project Cost: , . = $236,758 (Gridor bid) =$ 12,170 =$ 3,540 =$ 23,675 =$ 1.750 =$277,893 => $278,000 $290,000 $305.000 $873,000 =$162,000 (Gridor est.) =$ 8,960 =$ 1,770 =$ 16,200 =$ 1.5 00 =$190,430=> $190,000 =$150,000 (Gridor est.) =$ 8,400 =$ 1,770 =$ 15,000 =$ 1.500 =$176,670=> $177,000 $185,000 $195,000 $205,000 $215.000 $1,167,000 . Option C - Reconstruct three lift stations in 2005, three in 2006 Three station project in 2005 (Lift Stations #4, #9, #1) Contractor Construction Cost =$320,000( engineer's est. *) URS Design Fee (4.9%) =$ 15,580 URS Survey Fee =$ 5,400 URS Construction Inspection (10%) =$ 32,000 URS PrintinglMileage Expenses =$ 2,000 Estimated Total Project Cost =$374,980 => $374,980 Three station project in 2006 (#11, #12, #13): Estimated Total Project Cost: $390.000 Option C - Estimated Total Project Cost: $765,000 * Estimated cost of three lift stations assumes similar bid prices to those received in February, . 2005. Gridor has indicated in conversations that their bid reflected a competitive "winter market". Rebidding a three station project this summer may not yield the same prices depending on thc condition of the construction market. ~ . e . Memorandum March 28, 2005 Page 3 Option D - Reconstruct two Lift Stations in 2005, four stations in 2006 Two station project in 2005 (award existing bid): Total Project Cost $278,000 Four station project in 2006: Contractor Construction Cost = $410,000 ( estimate) URS Design Fee (4.75) =$ 19,500 URS Survey Fee =$ 8,000 URS Inspection(10%) =$ 41,000 URS Expenses =$ 4,000 Total Project Cost =$482,500 => Total cost of two stations constructed in 2005, four in 2006: $482,500 $760,500 Sanitary Sewer Fund Balance Discussion Based upon our analysis above options C and D complete the lift station conversion with the least cost. The City Finance Director has prepared an analysis of the impacts of the options above to the Sanitary Sewer Enterprise Fund for Council's review and consideration. Recommendation Upgrading lift stations is the staffs highest priority of capital improvement since the failures at the stations can result in costly repairs and potential damage to residences. Upgraded stations include 5 year warranties on mechanical parts, use less electricity and generate fewer alarms and maintenance requirements which ultimately result in additional savings to the city (estimated $5,000 - $15,000 per year in material, electricity and manpower). For these reasons, staff recommends the stations be completed as soon as feasible. The bids received in February were reflective of a tight contracting market partially due to the time of year that the project was bid. Considering this, the City Engineer recommends that Council approve Option D which would take advantage of the "winter pricing" for lift stations #4 and #9 and allow staff to prepare plans for the remaining four stations in time to bid during late fall/winter of 2005/2006 hopefully with a competitive field of contractors again. ~ ~ ~HILLS MEMORANDUM . DATE: April 5, 2005 Agenda Item Worksession TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance DirectorlTreasurer .'W)J; SUBJECT: Replacement of Lift Stations - Sewer Fund Balance Analysis BACKGROUND: On November 24,2004, the Council authorized preparation of Plans and Specifications for the Lift Stations #4 & #9 project. Plans and Specifications for this project were completed and nine bids were received on February IS, 2005 for the proposed improvements. Based on the lowest bid, the total cost of the project was estimated at $280,000, including the engineering fees. . The City's five year CIP plan, which was adopted last Fall, estimated the cost of replacing two Lift Stations per year, over the next three years, at an estimated cost of $200,000 per set. In addition to the CIP plan, the Council approved a Utility Rates Study and implemented a revised rate structure to accommodate the capital improvements. As part ofthe adoption ofthe Rates Study, an informal decision was made to maintain a fund balance of $500,000 over five years, as a reserve for contingencies, in the Sewer Fund. Due to increased construction and material costs, the cost to replace two Lift Stations is $80,000 higher than the budgeted or anticipated amount. At the March's Work Session, Council requested staff to prepare options and recommendation for the replacement from the funding perspective. DISCUSSION: Based on the request from the Council, the Engineer has prepared four options and a recommendation for the replacement from an engineering perspective. From a fiscal perspective, I would like to provide an analysis, using three of the four Engineer's options for the timing of the replacement. It should be noted that regardless ofwhichever engineering option the Council chooses, it will have fiscal impact on a number of areas as listed below: I. If a decision is made to replace all Lift Stations as planned, leave the rates in-tact, and undertake other projects, the fund balance would drop below the desired level of $500,000. Ifwe take this route, the fund balance would drop to anywhere in the range of e I Memo Replacement of Lift Stations - Impact on Fund Balance . . . approximately $365,000 to $460,000, depending upon the option. The estimated fund balance would be around $365,000 if the Engineer's Option A is accepted, and the fund balance would be around $460,000 if the Engineer's Option D is accepted. It should be kept in mind that the fund balance is cumulative at the end of the five year period. The project would still be within the affordability range. The City would have adequate funds to finance this project assuming that all future projects (other than Lift Stations) come within the 5 Year CIP Budget, the Met Council's sewer rates stay stable, and that there is not a substantial increase in the number of senior discount accounts. Staff is presently comfortable maintaining the $460,000 fund balance, provided all other costs and projected revenue are within the budget. 2. If a decision is made not to re-examine sewer rates, maintain the desired fund balance, and proceed with the replacement of the Lift Stations, the Council may want to consider deferring the SCADA project to a period past the current five year CIP plan. The budgeted amount for SCADA is $175,000. Ifthis option is exercised, the City can still replace all Lift Stations and still maintain the existing fund balance without altering the sewer rates. 3. If the decision is to move forward and replace all Lift Stations as planned and move forward with SCADA, and still maintain the desired fund balance, the City would have to increase the sewer rates greater than the rate increase recommended in the Utility Rates Study. According to the study, the sewer rate should be increased by 15% in 2005, 5% in years 2006 through 2008, each year, and 3% in 2009. In order to move forward will all projects, that is, Lift Stations and SCADA, we may want to consider re- evaluating the sewer rates in 2006 and 2007. Ifthe 2006 rates are increased by 7.5%, instead of 5% and the 2007 rates by 6% instead of 3%, the City would still be able to maintain a fund balance of around $500,000, if the Engineer's Option D is accepted. From a number of perspectives such as: Liability/financial exposure due to the failure of the Stations; amount spent on over-time to fix the existing Stations; difficulty in obtaining parts due to obsolescence, operational efficiencies, i.e. lower electrical costs, I would recommend that the City should strongly consider replacing all Lift Stations as soon as possible. RECOMMENDED ACTION: Staff recommends that the Council consider accepting Option D as outlined by the Engineer, with the understanding that Utility Rates may have to be re-visited in the future as well as the need to re-evaluate the need for the SCADA project. , ~ ~~HILLS . MEMORANDUM DATE: April 5, 2005 Agenda Item - W orksession TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Thomas J. Moore; Director of Operations & Maintenance SUBJECT: Infrastructure Maintenance Schedules and Equipment Usage Discussion BACKGROUND This memo is the second in the series of infrastructure discussions and is a follow up to the March 14, 2005, memo from Greg Brown, City Engineer, regarding infrastructure assessment and rehabilitation. At the March 14, 2005 City Council Meeting, the Council requested that staff provide information regarding the maintenance of the City's infrastructure and a listing of City vehicles/equipment and its usage in maintaining the City's infrastructure. The City's . infrastructure consists of the following components: sanitary sewer, water and storm water. SANITARY SEWER Equipment Lift Stations & Sanitary Manhole Map - This twelve page laminated guide identifies and shows every manhole in the City as it relates to a lift station. For example MH3-10, is Lift Station #3, the loth manhole that feeds into LS #3. This guide is placed in every City vehicle in order to allow City staff to respond quickly to any type of situation impacting the sanitary sewer system. The notebook was developed two years ago. A log book or record is completed by staff for every time the jetter, vactor or video camera is used. Vehicles 1987 Ford Jetter - This is a truck equipped with a water tank, an auxiliary motor and a high pressure hose. Two people are required to operate this piece of equipment The hose is lowered into a manhole and the auxiliary motor supplies a high pressure 'jet' of water to clean debris in the sewer line. This jet of water will clean everything except tree roots. In the event of tree roots, an attachment called a root cutter is secured to the end of the high pressure hose. The root cutter has a diamond tip rotating head and four lengths of rotating sharpen chains that are custom fitted to the size of the sewer pipe. The jet of water propels the diamond tip and the chains down the sewer pipe eliminating the tree roots. . e . . Memo Infrastructure Maintenance Schedules and Equipment Usage Discussion 2 1999 Sterling Vactor - This is a truck equipped with a large tank, an auxiliary motor and a section of hose. Two people are required to operate this piece of equipment. The hose can be converted to a six or four inch diameter depending on the situation. The hose is lowered into a manhole and the auxiliary motor supplies power to the hose to 'vacuum' up debris in a sewer line. The Vactor is used in conjunction with the Jetter. The Jetter supplies ajet of water to force the debris downstream to the next manhole where the Vactor hose is ready to vacuum up the debris into its holding tami:. The Vactor can also be used independently of the Jetter, when debris is encountered within a manhole. 2003 Aries Video Trailer and Video Camera - The trailer is a self contained video studio that houses a video camera mounted on treads or tires depending on the situation, VCR, Monitor, control panel (similar to a computer keyboard), audio system and a work station. Two people are required to operate this piece of equipment. The video camera, attached to a heavy duty video cable, is lowered into a manhole by a special arm. The camera is then operated by the controller as the second person monitors the cable laying system. The camera is operated by a joy stick, similar to one found on a video game system. The camera can move forward or backwards and the camera lens can be rotated 360 degrees. The control system also includes an audio capability so that the operator can describe what he is viewing. In addition, a distance monitor constantly reads the distance traveled and displays this on the video screen. This system is used to 'read' a sewer line before and after the line has been Jetted and Vactored. Maintenance Schedules Long Term - 0 & M Staff will video, jet and vactor the entire City every two years. Our schedule currently exceeds the maintenance standards the League of Minnesota Cities Insurance Trust (LMCIT) has for reviewing a city's sanitary sewer system, which is every three years. All tapes are sent to the City Engineer for review. These tapes help in formulating long range planning for the maintenance of the sanitary sewer system and are especially useful in the CIP Budgetary planning process. Short Term - This refers to videoing, jetting and vactoring in an upcoming PMP neighborhood. For example the 2005 Red/Grey Fox PMP neighborhood was serviced last week. This provides staff with one last look at the sanitary sewer system, so that an accurate assessment of the system can be made before the project is bid. The same procedure was completed for the 2006 Ridgewood PMP neighborhood. In addition, if staff suspects trouble in a particular individual segment ofline or a neighborhood, staff will address this issue. Emergency - This refers to a break in one of the City's lines or a back-up to a resident's home caused by a blockage in our line. This is a one time, isolated incident that is treated as an emergency by staff. This could take place during the regular work day or after hours resulting in a "Call Out" situation. The LMCIT recommends that staff provide a video and service record of the sewer line before the break/blockage as well as a video record after the repairs have been made. This recommendation took effect January I, 2005. Memo Infrastructure Maintenance Schedules and Equipment Usage Discussion 3 . WATER SYSTEM Equipment Staff is currently developing a Water Line Valves and Gate Valve Map guide, similar to the Lift Station and Sanitary Manhole Map. The completion date is scheduled for April 29, 2005. Staff expects this guide to be equally effective. Gate valves are located on the water mains, they act as 'a Gate' to open or close the water supply to that particular segment of line. They are used to isolate a water break so that repairs can be made. Staff will use the Vactor on emergency repairs to vacuum out the water at the bottom of the repair hole so that Staff can make the necessary repairs. The City Engineer explained to the March 14, 2005 memorandum regarding infrastructure assessment and rehabilitation, that the tools and technology needed to monitor the condition of the water system have not been developed to the extent as they have been for the sanitary sewer system. Because of this limitation to effectively monitor the condition of the water system, staff has taken the following steps to ensure that the residents of Arden Hills are served by a safe and functioning water system. · Staff has the water tested monthly at ten different locations thorough out the City by an _ independent agency. Those locations are: Shell Gas Station, Blue Fox Restaurant, . Guidant, Children's World, Booster Station, City Hall, Grainger, MVHS, Valentine Elementary and Presbyterian Homes. · Staff monitors the water levels and pressure of the North and South Water Towers on a daily basis. · Staff flushes the water mains, City wide, once per year. This is accomplished by opening up a fire hydrant and letting the water run until clear water comes out. · Staff will 'exercise' (open/close) the gate valves throughout the City. · The City installed three new Mag Meters in the water pits that accept water from the City of Roseville. These meters provide an accurate read of the water that was used as well as what was returned to the City of Roseville. In addition, the meters provide a better conduit for the water to flow thorough. · Staff inspects the water towers on a monthly basis and has a professional inspection conducted every ten years. . Staff keeps a record of water breaks. The breaks are marked on a City map and a written record is kept on file as well. This documentation allows staff to monitor where future work might be needed. These records are sent to the City Engineer to assist in long range planning. e e . . Memo Infrastructure Maintenance Schedules and Equipment Usage Discussion 4 STORM WATER Equipment Staff is currently developing a Grit Chamber, Storm Water Pond, Catch Basin Map guide, similar to the Lift Station and Sanitary Manhole Map. This guide will show thc location of every grit chamber, storm water pond, and catch basin in the City of Arden Hills. In addition, the map will show the directional flow of the storm water. The completion date is scheduled for June 1, 2005. The vehicles used to maintain the storm water system are the same as for the maintenance of the sanitary sewer system. They are the Jetter, Vactor and video trailer and camera. They perform the same functions as well. The additional vehicle that is used is the 1997 Elgin Street Sweeper. The sweeper is used twice a year, spring and fall, to help control and contain pollution runoff into the waterways. Maintenance Schedules Currently staff is following the maintenance guidelines laid out in the Storm Water Pollution Prevention Plan (SWPPP), a State mandated program. It was instituted in 2003 and has a completion date of December 31, 2007. The SWPPP is a work in progress and has experienced many problems with acceptance and initiation state wide. The SWPPP is designed so that if it is followed over its four year cycle, every wetland and storm water pond will be inspected and all necessary repairs made. The repairs could include: dredging, shoreline restoration/protection and outlet/inlet restoration. In addition, over the four-year cycle, every storm water line will have been videoed, jetted and vactored. Furthermore, staff must begin a citywide storm water pollution educational awareness program. Staff has begun this process with the no phosphorous lawn fertilizer ordinance, catch basin stenciling, utility billing mailings and articles in the City Newsletter and on the website. SUMMARY With the tools and resources that the Council has provided, staff has taken a pro-active approach to maintaining the sanitary sewer and the storm water management systems. Staff has taken a more neutral approach to maintaining the water system. This is due to the fact that the technology and tools necessary for a more proactive approach have not been developed as yet. The 0 & M Staff attends many seminars and workshops during the year in order to attain the high level of education need to maintain the City of Arden Hills' infrastructure.