HomeMy WebLinkAbout05-09-05
Councilmembers:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden-hiJIs.mn.lls
Mayor:
Beverly Aplikowski
Arden Hills City Council
REGULAR MEETING
Monday
May 9, 2005
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable ci in which to live, work, and la .
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A, April 25, 2005 City Council Meeting
B. April 18, 2005 City Council Work Session Minutes
A. Claims and Payroll
B. Resolution No. 05-30: Approving Lady
Slipper Chapter ABW A Charitable
Gambling License Renewal Request
C. Resolution No. 05-31: Recognizing
National Public Works Week (May 15th to
May 21'~
D, Resolution No. 05-32: Appointment of
David McClung to the Planning
Commission
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There will be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its normal sequence on the agenda.
3. CONSENT CALENDAR
E. Resolution No. 05-33: Appointment of
Cynthia Wheeler to the Parks, Trail, and
Recreation Committee
F. Resolution No. 05-34: Approving
Parking Restrictions in the 2005 Red Fox-
Grey Fox PMP Area
Arden Hills City Council Agenda
May 9, 2005
Page 2
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G. Resolution No. 05-35 Approving the
Plans and Specification and Ordering
Advertisement for Bids for the 2005
Pavement Management Program
4. PUBLIC INQillRIES/INFORMA TlONAL Pnblic InqnirieslInformational is an opportunity for citizens to
bring to the Council's attention any items not currently on the
agenda, In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council, we ask that individuals limit
their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
5. PUBLIC HEARINGS
6. NEW BUSINESS
A, PC #05-14: Side Yard Setback Variance-l105 Amble Drive
B. PC #05-10: Ramsey County Public Works Entrance Sign
C. Adopt Changes to the City's Sanitary Sewer Regulations
D. Adopt Changes to the City's Liquor Regulations
E. Resolution #05-36: Approving the Plans and Specifications and
Ordering Advertisement for Bids for the 2005 Seal Coat Program
Peter Hellegers
Peter Hellegers
Scott Clark/Dave Scherbel
Scott Clark/Dave Scherbel
Greg Brown/Tom Moore
7. Unfinished Business
A. PC #05-07: Covered Front Porch Ordinance
Peter Hellegers
B. TCAAP Update
C. Affirmation ofEDC Work Plan Priorities
Scott Clark
Scott Clark
CITY COUNCIL REPORTS
A, Councilmember Holden
B. Councilmember Grant
C. Councilmember Rem
D. Councilmember Larson
E. Mayor ApIikowski
ADJOURN
Closed Session Meeting -Followiug the Regular City Council Meeting
. Status Update and Discussion Regarding the GSA Negotiations
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DRAFT
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
APRIL 25, 2005, 7;00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thcreof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:10 p,m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, and Lois Rem,
Absent:
Councilmembers Brenda Holden (excused) and Gregg Larson (excused),
Also present were City Administrator, Michelle A. Wolfe; Director of Operations &
Maintenance, Thomas J. Moore; Finance DirectorlTreasurer, Murtuza Siddiqui;
Community Development Director, Scott Clark; City Engineer, Greg Brown; Assistant to
City Administrator, Schawn Johnson; City Planner, Peter Hellegers; and Recording
Secretary, Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION; Councilmember Grant moved and Councilmember Rem seconded
a motion to approve the meeting agenda as presented. The motion
carried unanimously (3-0),
2. APPROVAL OF MINUTES
A. April II, 2005 City Council Meeting
Councilmember Grant requested the following changes: None.
Conncilmembcr Rem requested the following changes: Page 5, under 6.A. in the title correct
ruck to "Truck". Page 7, 6.D. in the title delete the word Road and insert the word "Yard".
Mayor Aplikowski rcquested the following changcs: None.
. Ms. Wolfe rcquested the following changes: Nonc.
\\EarthlAdmin\Council\M inutes\RcguJar\2005\04- 25-05 .doc
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 25, 2005
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MOTION: Councilmember Rem moved and Councilmember Grant seconded a
motion to approve the April 11, 2005 City Council Meeting Minutes as
amended, The motion carried unanimously (3-0),
3. CONSENT CALENDAR
a, Claims and Payroll
b, Final Payment of $3,508.40 to EnComm Midwest, Inc. for the Booster Station
Rehabilitation Project
c, Awarding of Tree Removal Contract to S&S Tree Services
MOTION: Councilmember Grant moved and Councilmember Rem seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein, The motion carried unanimously
(3-0),
4. PUBLIC INOUlRlES/INFORMATIONAL
Elizabeth Garski, 1794 Lake Valentine Road, stated she has been before Council on several
occasions to address the problems she has had with Mound View High School and "light .
pollution", She noted in the past, her problem was with parking lot lights left on past 10:00 p,m.
She indicated that problem had been solved since a new timer had been installed in September
2004, However, she indicated there was now a new problem with the football field light
remaining on until after 11 :00 p.m, She noted the football field lights were very bright and
shined into her home, She also expressed concern that there was now more traffic late into the
night and the noise, honking, etc, that went along with the games, She indicated she had spoken
with the Mcunds View High School principal who told her that the field was now being rented
out to various organizations and the events would take place most evenings until 11 :00 p,m, or
later. She noted there was a Special Use Permit in place for the High School wherein they agreed
the lights would be shut off at 10:00 p,m, She stated she was upset that before going ahead with
renting the field late into the night, the neighbors were not noti lied, She requested the City
enforce the 10:00 p.m, lights out agreement.
Mayor Aplikowski directed staffto look into this and get back to Council with a response.
Kathleen O'Neil, 3530 Rustic Place, Shoreview, (Mounds View High School student) stated
she was concerned about the lack of sidewalk access from First Avenue to Mounds View High
School and the safety hazard this presented for the students who had to walk, She also expressed
concern about the lack of street lights and the heavy traffic along this road.
Councilmember Grant asked if there was no bus service in the area, Ms. O'Neil stated they did
have bus service, but she was in school activities and there was no after school bus service and if
she drove, she had to park off campus and would still have to walk.
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APRIL 25, 2005
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Mayor Aplikowski asked how many students this involved, Ms. O'Neil replied this affected
approximately 30 students per day.
Mayor Aplikowski noted the sensible thing would be for the bus to stop and pick up the
students, Ms. O'Neil replied she had spoken with the bus company and there was an issue of
Insurance.
Mayor Aplikowski noted putting in a sidewalk was expenSive, She requested the Parks
Department look at this for a possibility of a trail.
5. PUBLIC HEARINGS
None,
6. NEW BUSINESS
A. CLANDESTINE DRUG LAB ORDINANCE
Mr, Johnson stated due to the more prevalent use of methamphetamine drugs, City staff
believed it would be in the City's best interest to pass an Ordinance that reduces the City's
exposure to health risks associated with hazardous chemicals or residue from a clandestine drug
lab site, The intent of this Ordinance is to protect and reimburse the City for expenses associated
with court fees, investigations, and clean-up costs, This Ordinance would place the
responsibility on to the property owner for costs associated with services performed in
connection with a clandestine drug lab,
He indicated the proposed Ordinance grants the City's Building Official, Ramsey County
Sheriffs Department, and the Lake Johanna Fire Department more legal authority to declare a
structure that was associated with a clandestine drug lab site as a public health nuisance. The
proposed ordinance also addressed the proper procedures and steps that must be followed while
inspecting or cleaning-up a clandestine drug lab site.
He stated the proposed Ordinance had been reviewed by the City's Attorney, Building Official,
Ramsey County Sheriffs Department, and the Lake Johanna Fire Department. All of the parties
believe that tbe Ordinance would be valuable tool in minimizing the City's risk and liability
when dealing with future clandestine drug labs in Arden Hills,
He requested Council approve the Clandestine Drug Lab Ordinance #354.
Councilmember Grant stated he believed this was a good Ordinance.
MOTION: Councilmember Grant moved and Councilmember Rem seconded a
motion to approve Clandestine Drug Lab Ordinance #354. The motion
carried unanimously (3-0).
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 25, 2005
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B. AUTHORIZING FEASIBILITY STUDY FOR 2006 PMP PROJECT
Mr. MOore requested the Council authorize URS to perform field survey, preliminary
engineering activities and prepare a feasibility report for the 2006 PMP project.
He indicated the current 5-year CIP includes the Ridgewood neighborhood for reconstruction in
2006, URS and City staff have conducted two informational neighborhood meetings earlier this
year to inform residents of the project and to soiicit input from residents on infrastructure issues
within the neighborhood, Based on feedback from the residents at the two public informational
meetings to date there appeared to be general acceptance of the project and many residents were
hopeful that the project would solve neighborhood drainage problems.
He stated if the field survey work began soon, they would be able to complete a feasibility report
this summer and confirm the project scope and budget during the annual CIP update process, In
addition, an early start this year would allow them to bid the project during the winter months
and hopefully receive very competitive bids.
Mayor Aplikowski asked what streets were inc1udcd in fcasibility study, Mr. Moore replied it
would be Siems Court, Ridgewood Court, Ridgewood Road, Skiles Lane and Arden Place,
MOTION: Councilmember Grant moved and Councilmember Rem seconded a .
motion to authorize Feasibility Study for 2006 PMP Project. The motion
carried unanimously (3-0),
C. PLANNING CASE 05-09, DRIVEWAY VARIANCES FOR 4365 AND 4367
LEXINGTON AVENUES
Mr. Hellegers stated applicants had requested variances to allow them to retain the existing
shared driveway and add an additional driveway for each of the applicants' properties, He noted
the Planning Commission recommended approval of the variances to retain the existing shared
driveway and add one additional driveway subject to the seven conditions as noted in staffs
April 25, 2005 report,
Mayor Aplikowski asked if this had been approved by Ramsey County, Mr. Hellegers replied
Ramsey County had taken an initial look at this and had okayed it, but it would go back to them
for final approval.
Mayor Aplikowski invited applicants to make comment.
David Radziej, 4365 Lexington Avenue and Roger Sabot, 4367 Lexington Avenue, stated
this additional driveway would allow them easier access in and out of their residences.
Councilmember Grant noted the City did not allow horseshoe driveways, but in this instance
this was not a horseshoe driveway because it was shared by two residences,
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 25, 2005
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MOTION: Councilmember Grant moved and Councilmember Rem seconded a
motion to approve Planning Case 05-09, Driveway Variances for 4365 and
4367 Lexington A venues, subject to the seven conditions as noted in
staffs April 25, 2005 report, The motion carried unanimously (3:0).
D. PLANNING CASE 05-11. KARJALAHI VARIANCES
Mr. Hellegers stated applicant was requesting a 5-foot front yard setback variance and a 10-foot
side yard corner setback variance for the construction of a new single family detached house on
the applicant's property at 1137 Edgewater Avenue, He noted the Planning Commission
recommended approval of the variance subject to the four conditions as noted in staffs April 25,
2005 report, He noted there was an issue as to whether this property should have a full replat on
it at this time and he requested Council's input on this,
Mayor Aplikowski invited applicant to make comment.
Roland Karjalahti, 1137 Edgewater Avenue, stated the full platting process was very complex
and expensive. He noted his surveyor quoted him a price of $3,000 to $4,000 for a full platting,
He stated this would set back his construction plans ifhe had to do a full platting,
Councilmember Rem asked if they did not require the full platting, could that be done at a later
time. Mr. Hellegers replied this was a possibility, but staff was suggesting a full plat be done at
this time.
Mayor Aplikowski stated she was in favor of alternate "B" listed in staffs report,
MOTION: Mayor Aplikowski moved and Councilmember Grant seconded a motion
to approve Planning Case 05-11, Kmjalahti Variances, subject to the three
conditions as noted in staffs April 25, 2005 report and amending
condition four with alternative "B" as listed in staffs April 25, 2005
report, The motion carried unanimously (3-0),
E. PLANNING CASE 05-07. COVERED FRONT PORCHES AS PERMITTED
ENCROACHMENTS
Mr, Hellegers requested City Council consider Ordinance #357 which would amend section
6.C.2.a of the Zoning Ordinance and insert new section 6.C.2.d into the Zoning Ordinance,
allowing for front porches of up to ten fcet and with a minimum setback of30 feet from the front
or side-yard comer property lines, which meet design standards to be allowed subject to staff
review and approval. He also requested Council consider Resolution #05-29 which would add
the front porch language and Front Porch Design Guidelines to Appendix A of Zoning Ordinance
#291. He noted the PI aIming Commission had unanimously recommended approval of the
Zoning Ordinance Amendments as proposed.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 25,2005
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Mayor Aplikowski expressed concern with drainage, if the base of the porch is a solid masonry
perimeter. Mr. Hellegers replied he had spoken with the Building Official and there were
various alternatives that people could use to address drainage issues,
Mayor Aplikowski stated having a concrete block around a la-foot porch was an extreme
measure in her opinion,
Councilmember Grant also expressed concern about concrete block perimeter porch base and
noted if there was a drainage problem, having concrete block in place could create a real
problem, He indicated they needed to be flexible with this requiremeut.
Mayor Aplikowski stated she believed they needed somethiug less permanent for a porch. Mr.
Hellegers replied if it was Council's desire to change this, he suggested the Ordinance be
amended to reflect this,
Mr. Brown suggested they have a requirement for a certain amount of open space and have the
plan be designed by an Engineer and approved by the Building Official.
Councilmember Graut suggested the base could not be more than a certain percentage open,
which would give the homeowner more flexibility,
David Monson, 1175 Edgewater Avenue, stated he had made some suggestions by email for
language which had been provided to Council. He indicated open bases for porches were
important and there were ways to anchor porches to the ground with piers, He noted having the
base open would allow for air circulation and better drainage, He stated if they were going to be
digging for a perimeter foundation, earth moving machinery would need to be brought in, where
if they only had to dig holes for the piers, this would require less equipment and it would also be
less expensive, He noted porches were about the outdoors and he did not believe it was bad to
have a minor visual distinction between the outside and the inside of the house,
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Mayor Aplikowski asked Council if they thought the base of the porch should be open or
closed,
Councilmember Rem replied flexibility was important and she would want a certain percentage
open. Councilmember Grant agreed.
Councilmember Grant askcd if they wanted piers or did they want more structure to the porch,
Mayor Aplikowski asked if a resident wanted to enclose the base of their porch, would they be
allowed to do this, Councilmember Grant stated in his suggestion, if a resident wanted to
enclose their porch base that would be allowed.
Councilmember Rem suggested they hold another public hearing to get citizen input.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 25, 2005
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Mayor Aplikowski asked if there was a timeframe for this. Mr. Hellegers replied there were a
few residents who were anxious for this decision, but there was no timeframe. He noted the
Planning Commission did not recommend open bases on the porches. He suggested revised
language regarding the base requirement that if a masonry perimeter base were not used, that the
base be screened with fascia or lattice.
Councilmember Grant stated he also wanted frost footing requirements, Mr. Hellegers replied
he could put the frost footing requirements in,
Mayor Aplikowski suggested staff revise the open base requirement and come back with
amended language for the next Council meeting.
MOTION: Councilmember Grant moved and Councilmember Rem seconded a
motion to table Planning Case 05-07, Covered Front Porches to the next
regularly scheduled City Council meeting. The motion carried
unanimously (3-0).
7. UNFINISHED BUSINESS
A. Award Bid for 2005 Lift Station Proiect
Mr. Brown stated staff was recommending awarding the 2005 Sanitary Sewer Rehabilitation
Project to Gridor Construction, Inc, for the total amount of $236,758,00.
Councilmember Grant asked if the sewer fund balance would be below $500,000 with this
project. Mr. Siddiqui replied that the fund would dip below $500,000 by approximately
$25,000 if they decided to do all of the lift stations as planned in the future, as well as other
sanitary sewer projects in the five year CIP.
Council member Grant asked if one lift station would cause the fund to dip below the $500,000,
Mr. Siddiqui replied it would not dip below the $500,000 fund balance.
Councilmember Grant asked if any spare parts would be kept for emergencies, Mr. Brown
replied if the pumps being removed fit or matched other pumps in the City; staff would keep
parts for maintenance for the older lift stations.
Mayor Aplikowski read the following from staffs report: "Based upon the recent discussions
with Council and staff regarding the sanitary sewer system we believe it is in the City's interest
to take advantage of the bid received in February to rehabilitate lift stations 4 and 9 and develop a
project later this year to rehabilitate the remaining four lift stations as a part of one project to bc
performed in 2006 (subject to receipt offavorable bids)", She asked for an explanation of this
sentence, Mr. Brown replied with the new lift stations, it would reduce staff time which would
allow them to focus on other priorities. Also, bidding multiple lift stations at one time will likely
allow the city to maximize cost efficiencies,
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
APRIL 25, 2005
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MOTION: Councilmember Grant moved and Councilmember Rem seconded a
motion to award the 2005 Sanitary Sewer Rehabilitation Project to Gridor
Construction, Inc. for the total amount of $236,758,00, The motion
carried unanimously (3-0),
MOTION: Councilmember Rem moved and Councilmember Grant seconded a
motion to approve a budget amendment in the amount of $80,000
necessitated by the previous action, The motion carried unanimously (3-
0).
B. TCAAP Update
Mr. Clark updated Council on recent TCAAP activities,
CITY COUNCIL REPORTS
Ms. Wolfe - Stated the Ramsey County Sheriffs Department had scheduled an open house for
their new facility on Saturday, May 21 starting at 10:00 a.m, She stated there was a Library Task
Force meeting tomorrow night at City Hall at 6:00 p,m. She stated there was going to be an
interview for the Planning Commission vacancy this Wednesday at 6:30 p,m,
Councilmember Grant n Thanked Mayor Aplikowski for filling in as the liaison at the Planning
Commission meeting in his absence.
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Councilmember Rem - Stated Norwest Youth and Family Services was having their Spring
Leadership Luncheon on May 4 at I I :30 a,m.
Mayor Aplikowski - Stated the City's cable coordinator, Ken Gammel, had won an award for
cable production, She congratulated him, She stated Planning Case 05-12 has been rescheduled
from the May 4 meeting to the June I meeting. Mr, Clark noted they would be hearing the
rezoning portion of that case at the May 4 meeting, but the project approval would be heard at the
.Tunc I meeting.
Mayor Aplikowski adjourned the Regular City Council Meeting at 9:20 p,m,
Michelle A. Wolfe
City Administrator
Beverly Aplikowski
Mayor
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, May 9, 2005 at 7:00 p.m. in the Arden Hills e
Council Chambers.
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, APRIL 18,2005,5:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
Call To Order
Mayor Aplikowski called the meeting to order at 5:00 PM,
Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden,
Lois Rem
Absent: None
Staff present: City Administrator, Michelle Wolfe; Community Development Director, Scott
Clark; Finance Director, Murtuza Siddiqui; Assistant to the City Administrator, Schawn
Johnson; City Planner, Peter Hellegers; City Engineer, Greg Brown
. Also present: Kathy Ryan (URS Engineering)
Cable Commission Update
Mr. Craig Wilson (City of Arden Hills Cable Commission Representative) provided the City
Council with an update on the latest cable commission's activities, Mr. Wilson reported that the
Cable Commission was recently involved in a strategic planning process. The strategic planning
retreat occurred this past February at Northwestern College, The Cable Commission discussed
its future goals and objectives. The changing regulatory landscape has placed limitations on
local governments in providing cable, phone, and internet service to local residents.
Mr. Craig Wilson provided the City Council with an overview of the WEB streaming concept
that could be used for future City Council and Planning Commission meetings, The WEB
streaming concept would allow residents to review City Council meetings through the internet.
The service would cost the City $163.69 (billed quarterly) per month, The City would also be
responsible for the costs associated with archiving the meetings on DVD ROMs. Currently,
DVD ROMs cost roughly $25-$30 and record up to 4 hours of footage,
Councilmembcr Grant said that the WEB streaming service appears to bc fairly inexpensive.
Councilmembcr Holden asked what is the difference between WEB casting and WEB streaming,
Commissioner Wilson said that web casting allows the computer user to view live City Council
. meetings, while WEB streaming allows tbe user to view the meetings on a tape delay basis,
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18, 2005
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Mayor Applikowski asked how does a resident request a particular channel?
Commissioner Wilson requested that this information be forwarded to the Cable Commission or
Com cast,
Councilmember Holden asked who stores the WEB streaming information?
Mr. Wilson noted that CTV would store the WEB streaming information for the City,
City Administrator Wolfe said that the supplies used for operating the WEB streaming system
would cost approximately $3,300.00 ($1,300.00 DVD Rom's for archiving information and
$2,000 for WEB streaming services) per year.
Mounds View School Board Update
Members of the Mounds View District School Board recently requested a meeting with the City
Council to discuss the pending school closings and the transitional changes that will occur over
the next year, Members of the School Board thanked the City Council for amending the City's
sign ordinance allowing advertisement at the Mounds View High School athletic complex. An
update was provided to the City Council regarding the future closing of Snail Lake and Pike
Lake Elementary Schools, The repurposing of schools and resources were necessary to deal with
impending budget problems. The school district would like to continue to explore different cost .
sharing ideas with local government entities in the future,
Dr. Jan Witthuhn stated that the elementary school principals in the Mounds View School
District have been meeting regularly to discuss pending issues regarding the repurposing of
students to the different area schools. The local PT A's have been very involved in the process
and have been actively reaching out to the transferring students and parents_
Pike Lake and Snail Lake Elementary Schools will be modified and used for early childhood
development programs, district office space, and other neigbborhood programs,
Superintendent Witthuhn reported that approximately 130 new students will be transferring to
Valentine Hills Elementary School.
Councilmember Grant asked if the Mounds View and Irondale High Schools are still being
balanced out with Valentine Hills Elementary School.
Dr. Witthuhn said that a number of students at Valentine Hills Elementary School will be given
the option to attend either high school. Arden Hills is very accessible to both high schools,
Councilmember Larson asked if the school board intended to dispose of the district service
center.
Superintendent Witthuhn said that it is the intcntion of the school district to sell this property, .
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ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRlL 18, 2005
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Councilmember Larson asked if the school district would be interested in reopening Snail Lake
and Pike Lake Elementary Schools if the need exists in the future,
Superintendent Witthuhn stated that this is an option, The school district is aware of the TCAAP
project and the potential need for additional schools in the future.
Mayor Applikowski said that she received an e-mail from a Mounds View High School student
regarding the parking situation at St. John's Catholic Church (New Brighton). The student is
concerned about safety issues.
Superintendent Witthuhn said that it is the student's choice where he/she parks. The school
district provides busing to all students.
Councilmember Grant asked about the State of Minnesota's proposal to encwnber land III
Shoreview. Is this bill still being considered by the State legislature?
Superintendent Witthuhn stated that she testified against the bill in the House of Representatives,
At this time, there is no companion bill in the Senate,
Councilmember Grant asked if the artificial turf is scheduled to be installed at Irondale High
School.
Members of the school board said that the installation is scheduled to begin in May.
Councilmember Larson asked ifracism concerns have been addressed at the two high schools,
Superintendent Witthuhn noted that the State of Minnesota is requiring the Mounds View School
District work with the Columbia Heights School District regarding diversity issues. Overall this
year has been much better regarding racial issues at the two high schools,
Members of the school board stated that they would welcome input from local governments and
would like to explore different ways in which the two entities could work together in the future
to discover mutual and financial benefits.
Hil!hwav 96 Landscapinl! Proposal
City Engineer Greg Brown provided thc City Council with an overview of the Highway 96
landscaping improvement options that werc originally presented at the Novembcr 15, 2004 work
session meeting. Kathy Ryan (URS) reviewed the revised landscaping plan and cost estimates
with the City Council. The proposed plan includes boulevard trees and median planting beds of
Green Ash, White Ash, Red Oak, and Swamp Whitc oak trees in altemating groupings of three
and four. The groupings would altemate from north to south with a continuous rhythm along the
Highway 96 corridor.
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ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18, 2005
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The proposed plan divides the project into three different segments, There are two different
planting bed configurations for the City Council to consider. The planting groups have been
labeled groups "A" and "B" in the proposed planting plan,
The median design consists of linear planting beds of perennials that are salt and drought
tolerant. The different plants were chosen to provide color throughout the growing season.
Maintenance costs for the Highway 96 landscaping plan are estimated at $30,000 per year,
Watering of the plants by City staff may be necessary after the two year plant material warranty
expires. The total project is estimated to cost $290,000 with Ramsey County contributing
$155,000 and Arden Hills contributing $135,000.
City Engineer Brown noted that the proposed project could be bid this fall. Ramsey County
would be responsible for planting trees in the median area,
Ramsey County Engineer Jim Tolaas requested that URS check with the Ramsey County
Agricultural Agency to ask for their input regarding which trees will do well along the Highway
96 median, Soil preparation is very important for a harsh environment like a highway median.
Ramsey County has agreed to purchase 120 trees for the Highway 96 median. The trees have a
one year guarantee from the nursery,
Councilmember Holden asked how much does steel edging cost?
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Kathy Ryan said that steel edging would cost approximately $13,000,
Mayor Aplikowski asked if maintenance costs would be more or less than the last proposal?
Kathy Ryan said that the maintenance costs should be very similar to the last proposal.
Councilmember Larson asked if the plants would need long term watering?
Ms, Ryan said that watering is important for the first year. She also recommends watering the
plants at least once a week.
Mr. .Tim Tolaas said that Vadnais Heights did not originally install an irrigation system in their
plantings. Vadnais Heights experienced two dry summers and the plants eventually died,
Eventually, Vadnais Heights did install an irrigation system in the median area.
Mayor Applikowski suggestcd that the City consider installing an irrigation system along
Highway 96.
Councilmember Grant recommended that the City receive a pnce quote for installing an
irrigation system.
e
4
.
.
e
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18,2005
5
Councilmember Holden recalled that the original proposal called for an irrigation system and the
cost estimate was too high.
City Engineer Brown said that an irrigation system could be installed at a later date.
Councilmember Larson asked if the contractor would be responsible for maintaining the plants
during the warranty period.
Ms. Ryan suggested that the City consider installing a water service connection at each flower
bed,
Mr, Brown said that the City should avoid having trucks in the Highway 96 median. It could be
a safety concern for the maintenance workers,
City Administrator Wolfe recapped the discussion regarding the landscaping options along
Highway 96,
. City Engineer will obtain bids for different types of irrigation systems or other water
options;
. City Council is agreeable to planting group A proposal;
. URS will work with Ramsey County to determine which tree species would work best in
the Highway 96 median area.
Mr. Jim Tolaas also provided the City Council with an update on the Lexington Avenue
reconstruction project. Construction is scheduled to begin in mid-May. At this time, five
property owners have yet to agree to sell right-of-way settlements for this project. Emminent
domain hearings are tentatively scheduled for June 4th Ramsey County believes that they could
settle with four out of the five property owners at this time. Hopefully an equitable solution can
be reached. In the end, the City may have to spend more money for property acquisition than
originally anticipated, Also, a temporary eascment and permanent easement for a new wall and
fence in the Karth Lake area will be necessary. The estimated life expectancy for this fence is 75
years. This project is scheduled to be completed within one calendar year.
Front Porch Ordinance
City Planner Peter Hellegers noted tllat the setback exception for front porches was brought
before the City Council at the April II th meeting. The ordinance was tabled by the City Council
after members expressed concern about the proposed construction materials for front porches and
the setback requirements.
Councilmembers also expressed some concerns about allowing three season porches to be
enclosed with windows or full lite doors. A concern was that the enclosed porch may detract
from the sight lines and feel of the neighborhood homes or streets.
The currently proposed language would effect the sctback distance to the property lines. The
proposed language would allow porches to extend up to ten (10) feet into the front yard or side
yard, but limiting the setback to 30 feet. The existing side yard setback regulations would still
5
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18,2005
6
.
pertain to porches, as they would not be allowed to encroach into side yard interior set back
areas, Staff has included in the memo alternative language that could be incorporated into the
proposed ordinance
City staff is requesting City Council input regarding thc proposed ordinance #357 and any
potential changes or modifications that may be desired.
Councilmember Grant asked if there are any differences between this proposal and the Planning
Commission's version.
Mr. Hellegers said that this ordinance IS the same that was proposed by the Planning
Commission,
Councilmember Holden asked if some homes may be non-conforming at this time,
Mr. Hellegers said that some homes will be non-conforming,
Councilmember Larson said that he is comfortable with allowing open-air porches and the
acceptable materials listed.
Councilmember Holdcn asked how much value is added to a home that constructs a four season
porch,
.
Finance Director Murtuza Siddiqui said that the projected value of the porch would be added to
the home,
Mayor Aplikowski stated that shc did not want to hinder someone from constructing a four
season porch,
Councilmcmbcr Grant noted that with improved insulation and windows a resident could easily
turn a thrcc scason porch into a four season porch. How will thc City regulate this ordinancc?
CouncilmemberRem left the meeting at 7:15 PM,
Councilmember Larson mentioned that porches can be extendcd up to 10 feet into the front or
sidc yard with a minimum setback of 30 fcct.
Mayor Applikowski asked the City Council why the City should care if a residcnt has a three or
four season porch.
Councilmember Larson said that he believes three scason and open air porches are less intrusive.
Councilmcmbcr Grant recommends that open-air screened porches be allowed.
.
A majority of the City Council supportcd the idca of allowing open air or screen front porches.
6
e
e
.
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18, 2005
7
Resident Joe Nosek said that he would like to install a front porch deck at his home, He is
concerned about the lack of flexibility being shown by the City pertaining to the proposed
ordinance, He currently has a block foundation on his home and does not want to install a
similar base for the front porch. He would prefer to install footings that are used for a backyard
deck,
Mr. Hellegers said that Mr. Nosek is planning to construct an uncovered porch or deck. The
block foundation requirement would not apply to Mr. Nosek's home. Only a covered porch that
encroaches into the front setback area would require a solid concrete base.
Councilmember Grant stated that the Planning Commission expressed some concerns that a
covered deck could become a potential safety concern if it is not constructed properly and cannot
withstand adverse weather conditions.
Resident David Monson recommended that the City require appropriate footings, proper
drainage, and better design standards when permitting a front porch,
Councilmember Larson said that the City needs to balance out the required look of the front
porch and the necessary building requirements.
City Planner Hellegers will make the requested changes to the proposed front porch ordinance
and will bring this ordinance back to City COlillcil at a later date,
TCAAP Interim Al!:reement #2
Community Development Director Scott Clark provided the City Council with a brief overview
of the TCAAP interim agreement. The existing agreement is scheduled to expire on May 9,
2005. The purpose of the new agreement is to till the time gap between the final Master
Development Agreement and the tasks that need to be completed to implement the early transfer
process, City staff is seeking direction from the City Council regarding how they would like to
proceed with the interim agreement process. City staff is projecting that $450,000 in funding
will be necessary to plan and develop the TCAAP vision plan. If the interim agreement does
expire and is not replaced by a second interim agreement, the City may be responsible for
reimbursing the developer for costs associated with planning, engineering, and legal services.
City Administrator Wolfe stated that the proposed budget for the AUAR, Local Resource
Analysis, Master Development Agreement, and legal services may be low. City staff will have
to discuss the proposed costs with the developer to determine which costs may be reimbursable.
Councilmember Larson believes that the City should have control over the AUAR document.
If the City controls this document, it could potentially avoid some skepticism amongst the
residents.
Councilmember Grant asked jf this document covers land, infrastructure, and transportation uses.
7
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18, 2005
8
.
Community Development Director Clark said that this document is very important and would
cover the land, infrastructure, and transportation uses,
City Administrator Wolfe noted that their would be some cohesiveness in this process since the
City chose DSU to complete the AUAR.
City Administrator Wolfe clarified to the City Council that the City is currently working under
the amended interim agreement number one.
Councilmember Holden asked if the City would have to pay the developer if the interim
agreement expired and it is not replaced by a second agreement.
Community Development Director Clark said that the City would have to pay the developer
approximately $450,000 if the City switches to a new developer within three years.
Councilmember Larson recommended that City staff go back to the language in the original
agreement where the developer is responsible for all related development costs, and
reimbursement was more limited,
Councilmember Grant asked if the two parties cannot reach an agreement which party is held .
financially responsible,
Councilmember Holden asked why the City brought in a developer originally.
Councilmember Grant said that the project was too large for the City to complete on its own.
Mayor Aplikwoski said that the risk to the City was too great of an undertaking. City Council
realized that the City needed a developer to deal with the political aspects of this project and
complete the early land transfer process in a timely fashion,
Councilmember Larson said the charge to City staff should be to negotiate an agreement that has
the least amount of risk to the City.
Community Development Director Scott Clark asked the City Council if the three year provision
stated in the agreement is a risk to the City.
Mayor Applikowski asked the City Council what was needed to make this interim agreement
successful.
Couneilmember Grant mentioned that the City should receive something in return if CRR is
named the master developer in this agreement.
.
8
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18, 2005
9
.
City Administrator Wolfe recapped the discussion by saying that the City Council would like to
have the developcr pay for the AUAR, resource analysis, Master Development Agreement, and
legal fees and other development related costs with limited risk to the City,
City staffwili bring back to the City Council a draft agreement for the City Council to review at
a future date,
Councilmember Larson requested that the City Attorney attend the next work meeting when the
interim agrccment is being discussed,
Tree Removal Proposals
Assistant to the City Administrator Schawn Johnson provided the City Council with an overview
of the request for proposal process that was used regarding the tree removal bids. City staff
mailed out eighteen bid packets to area tree removal contractors. The City advertised the RFP on
the League of Minnesota Cities web site, Shoreview-Arden Hills Bulletin, and the City's web
site. On March 31 st, the completed bid forms were due at City Hall by 4:30 PM, The City
received two potential bids for the tree removal contract. One of the bids that was submitted was
incomplete and did not include the necessary information. The City received one bid from S&S
Tree Service that met all of the requirements set forth in the request for proposal. City staff was
very surprised that only one bid was submitted, but market factors may have influenced the
. nwnber of contractors that were interested in participating in the bidding process,
Members of the City Council reviewed the bid information and requestcd that this item be placed
on the consent agenda for the April 25th meeting.
Council Reports
Brenda Holden
. Councilmember Holden asked if the Lake Johanna Fire Department still allows the
station to be used for groom dinners and other social events, Who is responsible if
something goes wrong at these events?
· Councilmember Larson said that LJFD has had problems in the past with clean-up and
policing activities, Thc City may have some legal responsibility due to our affiliation
with the Lake Johanna Fire Department.
· Councilmember Holden asked if the City is linked with the LJFD forever.
. Councilmember Larson said that the City does own equipment with the fire department.
This would make it very difficult to break away from Lake Johatma Fire Department.
Lois Rem
. Not present
.
David Grant
· Councilmember Grant asked what is the procedure for filling the Planning Commission
vacancy. City Administrator Wolfe said that the City would like to follow a uniformed
9
ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES
APRIL 18, 2005
10
interviewing process, Resident David McClung has submitted an application for the
open position and is scheduled to be interviewed on April 27'h.
. Councilmember Grant stated that the perennial flowers are growing slowly this year and
asked ifthere is a planting day being scheduled, City staff will be getting back to the
City Council on this issue,
. Councilmember Grant noted that the City may be experiencing a financial challenge with
the Lexington Avenue project.
Gregg Larson
. No comments,
Beverly Aplikowski
. Mayor Applikowski was recently asked to testify on behalf of LMC, AMM, and the City
Council against the Turbo Charge Levy Limits bill in the State of Minnesota House of
Representatives.
The meeting adjourned at 9:25 PM
Respectfully submitted by Schawn P. Johnson
Beverly Aplikowski, MAYOR
Michelle A. Wolfe, CITY ADMINISTRATOR
10
.
.
.
^
Re
Prepared by: Murtuza Siddiqui
Dept.: Finance ~
Council Mtg, Date: May 9, 2005
Final Action Needed By: May 9, 2005
~
~HILLS
City otArden Hills
uest for Council Action
,
Agenda Item
Claims & Pavroll
Budgeted Amount: Across Citv BudQet - All Funds
Actual Amount: See FinanciallmDlications
Funding Source: Across Citv BudQet - All Funds
Council Action Request:
Review and Approve Consent Agenda Item 3A - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3A - Claims and Payroll
Advisory Commission Action:
u~;L;-==~j"
f\loti3IJplicable
Commission
Date
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
. 0 Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Payroll #8 Total Cost $49,256.71
Claims Total $215.453,78
Administrator/Staff Comments:
e
Page 1 of 1
.
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PAGEIOF4
CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 05/09/05 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING lO412S!05)
.'.:.CJC~,: : ::ck.i;"ti<" .:::).MO:Utri/
26616 04/21/05 Aramark Uniform Service 36.41
26617 04121/05 Aset Su 1 & Pa er, lne 239.94
266]8 04/21/05 Bift's,Inc ]80.66
26619 04/21/05 Bra\lll Pum & Controls, Inc 729.40
26620 04/2]105 Certified Laboratories 2,265,03
26621 04/2]105 Co rate Ex ress 224.07
26622 04121105 Dahl en Shardlow & Uban 673.3]
26623 04121/05 Dee Rock Water Com an 142.55
26624 04121/05 Embedded SYstems, Inc 627,25
26625 04121/05 Fast Si s 27.52
26626 04/21105 Fastenat 32,71
26627 04/21105 First Student, Inc. ]50.00
26628 04121/05 Frattallone's Hardware, Inc. 25,23
26629 04/21/05 Go her State One-CaU, Inc. 102,75
26630 04/21/05 Grain er, lnc 51.15
26631 04/21/05 Ha en, Christensen & McIlwain 174.30
26632 04121/05 Health Partners 8]9.22
Subtotal - Paid Claims 6,50L50
Paid Claims -
49,922.98
Add Unpaid Claims,
I 6~530.80
Total Accounts Payable Claims
for Council Approval, 05/09/05-
215,453,78
.
CH-Ru Cleanin
CH-Pa Towelsffoilet Tissue
Portable Toilets
Pum #1 Re air
Cher Mat-SewerlStin X Aerosol
Office Su lies/Co Pa er
* TCAAP~Phase III 2/27-3/26105
S in warer-CH/O&M
Siren Re air
Reletter Name late
Maint Su lies-Water
Bus Trans ort-Rec-3/24/05
Sho Su lies
March Service
Lam s-O&M
Pe Park Picnic Shelter 3/1-3/31/05
Dental Insurance
.
Note: Checks for unpaid claims totaling $251 ,862.77 were mailed April 26, 2005
after approval at the April 25, 2005 Council Meeting.
"'Exp. Related to TCAAP Project
'.....)'I""".",p.l">l>I<",.""']
e
.
.
.
PAGE2QF4
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 05/09/05 COUNCIL MEETING
PAID CLAIMS REGISTER:
+< .,"'-"-" '"...........'....'...1. j,~iWNf ..,...,(
:~~0k'6~tt:::
26633 04/21105 InControl, Ine 156.00 UPS Pimel-Low Charge
26634 04/21105 Kath Auto Parts 158.75 Filters/Conoea Powertran
26635 04/21105 Lillie Suburban Newsnaoers 170,80 Legal Notices
26636 04/21105 MacQueen Eouiornent, Inc 136.26 Tow Bar Assy
26637 04/21105 Metro Conununications, Ine 226.95 Wire Ext to Mech Room~HV AC System
26638 04121/05 Midwest Asnhall Com 25,00 Road Renair Materials
26639 0412 1105 MN Deot. of Health 23.00 Water License Renewal-Saxe
26640 04/21105 tv1N Mutual Life 241.90 Life Insurance
26641 04/21105 MN" Dept. of Health 3,243.00 Communitv Water SUDDlv Connect Fee
26642 04121105 MRPA 520.00 USSSA Registration 26 Teams
26643 04/21105 ivITI Distributing Co. 112.27 Belts-Parks
26644 04/21105 Mary Nosek 105.00 Anril Newsletter
26645 04121105 Office Denot 98,56 Office Sunn}ies
26646 04/21105 OIde T o\\'n Deli 67,52 CC Worksession 4/18
26647 04/21105 PC Solutions, Ine 1,250.00 Printer Maintenance J/1-12/31/05
26648 04/21105 Pitney Bowes 861.00 Postal!e Meter Rental 1130-4/30/05
26649 04/21105 Ramsey Countv 2,978.04 Fuel/Sand/Salt Purchases
26650 04/21105 Reed Business Information 155,54 Ad for Bids~Lift Reconstruction
26651 04/21105 City ofRosevillc 2,100.20 JPA-NlIS-AnriVO&M Phone Service
26652 04121105 Sam's Club 328,63 O&M Sunnlies/CH-Paner Products
26653 04121105 City of Shorcview 469,18 Park & Rec Field Trios
26654 04/21/05 T A Sehifskv & Sons, lnc 130.79 Road Patch
26655 04121/05 Timesaver Off Site Secretarial 672.45 RecordinO' Secretarv
26656 04/21/05 Triarco Arts & Crafts 317.54 Art Sunnlies
26657 04/21/05 Venus Creations 197.03 Banner Snong Rods
26658 04/21105 West Weld 273,11 Shoo Sunnlie.~
26659 04/21/05 Xeel Enerl!V 1,90490 Electric/Gas Service
26660 04/21105 Acclaim Benefits 226.86 FSA Reimbursement
26661 04/21105 A~ 1 Contract Cleaninll 1,315.28 CH.Cleaning
26662 04126/05 EnComm .Midwest, lne 3,508.40 Final Pa"mcnt.Booster Proiect
26663 04/27/05 Government TrainmO' Service 199,00 MCMAflvlACA Annual Conf5/11~51l3~Wolfe
26664 04/29/05 Acclaim Benefits 100,00 FSA Admin 3/1-3131105
26665 04129/05 ADP Screening & Selection 38.00 O&M -Droll Screen
26666 04129105 Allegra Print & hnaging 574,59 AH-Newsletter & Business Cards
26667 04129105 Animal Control Services 713,78 Dog/Cat Enforcement
I Paid Claims - Page 2 23,599.331
PAGE30F4
CITY OF ARDEN HILLS
ACCOUNTS PAY ABLE CLAIMS REPORT
TO BE APPROVED AT 05/09/05 COUNCIL MEETING
.
PAID CLAIMS REGISTER,
....~iM..I~k;lii\J:iLlvjl'Uiijlii....... ,.""""""""""'.f )\i\4():i.J~:~:: ....tilM~jlllrl:$....... '
::;:::::,:::::::::::::::;:;:::;::-::::;:::::::::;::::::
26668 04/29/05 Central Pension Fund 1,228,80 Union Pension
26669 04/29/05 Corporate Express 46,82 Office Sunnlies
26670 04/29/05 Dept of Administration 975.30 Phone Service
26671 04/29/05 Ehlers & Associates, lnc 5,643.75 * TCAAP ProfSvcs 3/1-3/31/05
26672 04/29/05 Fortis Benefits 642.29 Lone Term/Short Term Disabilitv
26673 04/29/05 Soott Frevberm 69.98 2005 Uniform Purchase
26674 04/29/05 Haoov Faces Entertallunent 1,400.00 CAH-Deoosit-F ace Painters/Carie/Clown
26675 04/29/05 LUOE Local 49 240.00 Union Dues
26676 04/29/05 Memphis Net & Twine Co. 257.77 Fencinp--SB Fields
26677 04/29/05 MN Dept of Health 55.00 Class D WS License- T. Moore
26678 04/29/05 Pace Analytical 759.45 Water TestinQ
26679 04/29/05 SteDhen Saxe 24.99 2005 Unifonu Purchase
26680 04/29/05 Xcel EneTlzv 2,725.38 Electric/Gas Service
26681 05/04/05 Affmitv Plus Federal Credit Union 3,038.87 First Mav PavroU
26682 05/04/05 ICJ\1A Retirement Trust 2,234.83 First Mav Pavroll
26683 05/04105 .MN Child SUPpOrt Payment Center 370,64 First Mav Pawoll
26684 05/04105 Pettv Cash 108.28 Petty Cash Renlenishment 1/01-4/30/05
1 Paid Claims - Page 3 19,822.151
.
.
.
.
.
PAGE 4 OF 4
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 04/25/05 COUNCIL MEETING
UNPAID CLAIMS REGISTER:
26685 05/]0/05 DPRA 9,106.03 Subsurface Investi ation-Old PW
26686 05/ I 0/05 Met Council Environmenlal Svcs 43,888.06 Waste Water Service-M
26687 05/10/05 Ramse Coun 63,460.25 Law Enforcement-A ril
26688 05/10/05 S encer Fane Britt & Bro\\-ne 9,517.56 . TCAAPLe alFees3/1-3131/05
26689 05/1 0/05 URS Co oration 39,558.90 Engineering Fees-April
Unpaid Claims - Page 4 ]65,530,80 I
..
.
City of Arden Bills
Request for COlmcll Action
Prepared by: SJ
Dept.: Admin
Council Mtg. Date: 5/9/2005
Final Action Needed By:
5/9/2005
Agenda Item 11II
AdoDt Resolution 05-30
Budgeted Amount: NA
Actual Amount: NA
Funding Source: NA
Council Action Request:
City staff is requesting that City Council adopt Resolution
Chapter ABWA charitable gambling license renewal request.
No. 05-30 approving Lady Slipper
Staff Recommendation:
Adopt Resolution No. 05-30
Advisory Commission Action:
Commission
Date
Action
. ",f'la~~il1g
PTRC
---i-
......-...........-. ".
Not Applicable
. Not.Applicable .
Not applicable
e Supporting Documents (which are attached to this Action Form):
[g] Memo/Letter:
[g] Resolution (No, 05-30)
D Ordinance (No,
D Engineering Recommendation:
D Attorney Recommendation:
[g] Other:
. State of Minnesota Lawful Gambling License Renewal Application
. City of Arden Hills 2005 Charitable Gambling Premise Permit-Application Form
. 2005 lG215 Building Lease at Flaherty's Arden Bowl
Financial Implications:
Not Applicable
Administrator/Staff Comments:
City staff recommends approval of Resolution No. 05-30. City staff has received all required
information from the applicant.
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\\Earth\Admin\Assistant City Administrator\Requests for Council Action\2005\2005 Approve ResoluLion 05-30 Lady Slipper ABW A
Licenese Rene\val.docc
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~HILLS
MEMORANDUM
DATE:
Agenda Item 3.B.
May 4, 2005
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant to the City Administrator $~
FROM:
SUBJECT:
Lady Slipper Chapter ABW A Charitable Gambling Licensing Renewal
ENCLOSURES:
Resolution No, 05-30
State of Minnesota Lawful Gambling License Renewal Application
City of Arden Hills 2005 Charitable Gambling License Information
Backl!round
The City has received a renewal application from the Lady Slipper Chapter ABWA for July 1,
2005 to June 30, 2007, At this time, staff is not aware of any issues regarding the applicant and
recommends approval of this resolution.
Recommendation
Staff is recommending City Council approval of Resolution No. 05-30, Approving Lady Slipper
Chapter ABW A Charitable Gambling License Renewal Request.
\\EarthlAdminlAssistant City AdministratorlMemo's and Letters\2005\Lady Slipper ABW A License Renewal
Memo.DOC
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~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 05-30
RESOLUTION APPROVING LADY SLIPPER CHAPTER ABW A CHARITABLE
GAMBLING LICENSE RENEWAL REQUEST
WHEREAS, the State of Minnesota requires charitable gambling organizations to renew
their license with the City of Arden Hills every two years;
THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City agrees to approve the Charitable Gambling License Renewal
Request for the Lady Slipper Chapter ABW A (Flaherty's Arden Hills Bowl) from Marlyn
Damman, 1273 West County Road E, Arden Hills, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF MAY, 2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
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GilP;~ling
1 Control
"
Minnesota Lawful Gambling
(LG200R) Lawful Gambling License Renewal Application
Corrections should be made directly on this application
. Submit one check for all renewal fees made payable to State of Minnesota
I-'d Ure ~I, I
-.
Organization requirements:
L.LAn annual organization Iice~se fee of $350is re~uired,
Organization license 3162
,--- --~ --._~
Current license term
8/1/2003 to 7/31/2005
~ r - Check this box It your - - l
: organization qualifies for the 1
[WaiVer of the organization license i
fee defined in Minnesota Statute
I 349.16 Subd. 6 I
American Business Womens Chapt Lady Slipper
c/o G Bailey 5607 Sheldon St N, Shoreview, MN 5
(612)481-0672
Ramsey County
~CheCk1hebox I CEO: Gidget Marie Bailey
I.boveifthe~e I 5607 Sheldon St, Shoreview, MN 55126
IIS~ec~~'6'~:n I (651)784-5515
I Treasu,.r I Last 4 digits of SS# *** - ** - 9810
listed. A
I LG200B must I -~-
I be completed I Treasurer: Kenneth S Damman
I for each new I C d II MN 55113
officer unless 346 S Mc arrons Blv , Rosevi e,
I Has already I (651)481-0672
I been I
,-"ubmitted,-, Last 4 digits of 55# *** - ** - 3168
.- -- --- ----
Premises permit requirements:
11. An annual premises permit fFee of $150,
, 2, A separate resolution of approval induding the site address from the local unit of government, (The local unit of
ernment does not sign this renewal application) and
LG215 lease agreement for e~~~ite your organization does not own is require~~_.__ _ __ ,',_,_,_.
Date of Birth 10-27-1966
Date of Birth 06-10-1937
Site number 003
Flahertys Arden Bowl
1273 W Co Rd E, Arden Hills, MN 55112
~ ~ city jurisdiction, or ~ county jurisdiction
Site owned by organization N
Is bingo conducted by your organization? Y I N ~
~
Check this box if this site has been discontinued or will not be renewed.
Board Use Only
Ramsey County
If yes, the attached list of the days and beginning and ending
hours of your bingo occasions must be updated and returned_
Gambling account: 3528255745
Wells Fargo
1220 W County Rd E, Arden Hills, MN 55112
Site number 005
~
Check this box if this site has been discontinued or will not be renewed.
I ~"d~O"" ,
Scooters
755 Jackson StC; ~u;ty~~i~i:n~:; _county jurisdiction
Site owned by organization N
Is bingo conducted by your organization? Y IN -
eGambling account: 3528255745 Wells Fargo
1220 W County Rd E, Arden Hills, MN 55112
Ramsey County
If yes, the attached list of the days and beginning and ending
hours of your bingo occasions must be updated and returned.
--_._~. "----- --..-------.----- - --------------- - -~-
Site number 010
Roseville Bingo Hall
2525 N Snellin Ave,
~ !' "-ch-eck"thiS-"i)Ox~jfthfs~Site-~ha-sobeen-discontinu-e(i' o'r-iNiii' 'not 'bere'rlewe,f
Roseville, MN 55113
Ramsey County
_ dty jurisdiction, or _ county jurisdiction
Site owned by organization N
Is bingo conducted by your organization? Y I N
I_'d~~" I
If yes, the attached list of the days and beginning and ending
hours of your bingo occasions must be updated and returned.
Gambling account: 3528255745
Wells Fargo
1220 W County Rd E, Arden Hills, MN 55112
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City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone: 651.634.5120
Fax: 651.634.5137
www.ci.arden-hills.mn.us
License No,
Receipt No.
Amount Paid
Date Recvd.
Ins, Cert.
Total Fee Paid
GAM05-
2005 Charitable Gambling Premise Permit-
Application Form
Information (allfields are required)
Business Name:
L "'_0 'i
Sl,..IPPel, CP.IH'r
A ~uJA
Property Address:
I
I
J :1 7"3vJ. C!-~"'~ f<o....J K A~ U#-
Nalure 01 Business: __'.__C!.~__~(.l.-o>..-':.:~--=-p.&Q -r-...G-,
~~_U_~_
k$J.t.{fl~O'" ]:L
Local Contact:
Business Phone:
Business Fax :
e
Email Address:
Website Address:
Federal ID#:
-ILJiL-LI./Q/5"9(P
Premise Permit and Investigation Fee
$150.00
'2004 Income and Loss Statement
'Projected 2005 Receipts/Prizes
'Copy olLease Agreement
(All organizations pennitted to conduct lawful gambling within the City of Arden Hills shall contribute 10% (ten percent) of their
net profits derived from gambling activities \vithin the City to a special fund to be administered by the City Council for lawful
purposes. Payments to the fund shall be calculated for quarterly periods ending on the last days of March, June, September and
December. Quarterly instaHment payments shaH be submitted together with vecifiable suppmling documentation not later tban
the twentieth day of the month following the end of the quarterly period.)
Authorized Signalu~
Date 'i - .;lC)-O 55
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08106413-90
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04/28/05 02:42 FAX 6514150082
MJDAIDlAN
14103
Minnesota Lawful Gambling
LG215 lease for lawful Gambling Activity
City
Ifle
6/03
Page 1 of2
Daytime phone
>SV;;. t9t3J 77]
DayUrre prone
NamBi_ of legal owner of premises
J
Nameofl8aslXl promises Stmeladdress City Zip Daytime phone
F(....I..~..."r. S A 1'....... "!;!l>1oo)1 1~7?1 \II.t.T'~ /l.l ~ ,.d&. Urll' S'SIl:J. '-611&."-(71
Name of lessee (organization leasing1he pramises) Organlzallon Iiceru;e number Daytime phone
lady Slipper Chapter ABWA # 03162 651/481-0672
Rent Information (for activily involving pulHabs, dpboards, padllle_ls, and puJl.- dispensing dBVlces)
Boom operallon - sales 01 gombJ;ag oquipmei1t by .n employee (or Bor DperilUon - sales of g....-"'!l "",wpment wt1h.<1a''''''''''
YOlunteer) of a licenst.-d organization within ~ ~te ~re Ulat i5 pren1ses by an empJoyee of rn~ ~ from:li CDrm10n iUfi. wl1ere
dlstlna from ...... where food and bevorGges are sold, _ and bev_ .... .... _,
.-------~~~~~an~Il;ORan~~~~~~Dn~~~9a~I~-------,
from il boo~ operation at thi. lor.ation7 X Veo NO
l_____________________~_~==__~______~
If you answered yes to lIle question above, rent limits a...
basel! on lIle I'llllowing wmbinalicns 01 oper;ltion:
. Booth ope<ation
_Operationanll pulHabdiSpenSingdevice
EIoolh operotioo and bar operolion
Booth ope<ation, bilf operation, and pull-tab dispensing devlm
The maximum rent allowed may not exceed $1,750 in
total per month for aU OI1lanlzlltlons at this p"'mIses.
Complete one option:
Option A: 0 to 10% of the gross prolitsper month,
Percentage to be paid %
If you allSWeroO no to the questlon above, rent limits are
based on the following DlmbinatJons of operation:
- Bar operation
Bar operation with pull-tab dispensing dBllice
PulHab dispensing device only
The maximum rent allowed may not exceed $2,000 in
total per month for all org.nil:ations ot this premiSeS.
ComplBte one option.
Option A: 0 to 20% of the gross profits per month.
Per1:enlage to be paid %
Option B: When ~ross prollts are $4,000 Or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0 to
$400 per month may be paid. Amount to be paid $ $200 per month may be paid, AmoWl[ to be paid $ . .
Option C: $0 to $400 per monltl may be paid on the first $4,000
of gross profit. Amount to be paid $ 'iDe> , PJusO%lD
10% of the gross profits may be paid per monltl on gross profits
over $4,000. Percentage to be paid (0 %
Option c. $0 to $200 per month may be paid on the first $1,000
of gross profits, Amount to be pald,$ _ Plus 0% to
20% of ltIe gross profits may be paid per month on gross profits
over $1,000, P<;rcentage to be paid 'Yo
NOTE. If lIlere are MY other terms or condltlons ror rent-related expense:;,
they must be identified on page 2 Wlder Acknowledgment of Lease Terms,
Pingo and/or Bar Pingo Ootasions Rent Information: Bingo
, Rent for bingo anll all other gambling activities
conducted during a bingo occasion may not exJ:eed:
. $200 per oa:asioll for up to 6,000 square feet
. $:300 per occasion fO( up to 12,000 square feet
. $400 per OCGiSion for mo", than 11,000 square feet
. $25 per occasion for bar blngo conducted at any time In a
bar (regardless of square tcotage). Your organization
must conduct another form of lawful gambling, and the
premises must serve intoxkating liquor or :3.2 percent
malt beverages.
Rent to be paid per bingo occasion $
If ltIis is an amended lease showing chango:s occurring during ltIe IimI afthe C1lrrent premise; perrnlt, both parties
thai: SIgned the lease must initial and date all dlanges, Changes must be submitted to the Gamilllng ControIlloilrd
at least ~O da", prior to lIle change. Write in the date Il1attl1e dlanges will be effedJve ----'---1_,
Lessor Dab! Organization Dare
Noon HOllr Bingo Occasions
Rent may not exreed $25 per day for noon hour
bingo conducted between 11 a.m, and 2 p.m, at a
premises with a license for the sale of inlolOcating
beverages on the premises.
Rent to be paId per bingo occasJon $
Amended
Lea$e
Only
04/28/05 02:42 FAX 6514150082
MJDAMMAN
14104
,
LG215 Lease for Lawful Gambling Activity
Lease Term . The term of ibis I..... ogreement wID be
concurrentwill1 \he premises permiti;,;uerl by the Gambling
Control Board (BoordJ,
Mana!l"m"nt ofGamblinll Prohibited - The owner of the
premJsesorthe_wiU not manage the conductofgambling
atthe premises,
Participation"" Players Prohibited - The lessor. the lessOt'~
imrnodlate family, and any agents or gamblltlg ""Y1oy1:es oFthe
Iessorwill not partidpate as players in the tllllilud: of lawful -
gambling M the r><mlises.
.
Illegal GambHng
. The IessDr is aware of the prohibition against iUegaI gaml>llng
in Minl10lDta statutes 609.75, and the penalties fi>r illegal
gamhIiog violations in Minnesota Rules 7861.ooso, Subpart 3,
. To the besl: of Ibe les5Ol's knowledge, the lessor affirms that
any and all games or deYK:es IccilI1!d on the premises are not
being used. and are not capable of being used, In a man_
that viOlates the prol1ibilicns against ~legal gambling In
Mlnnesola Statlili>S 609.75, and the penaltiesfor Illegal
9amb~ng violations In Mlnnesolil Rules 7861,0050, Subpa/tJ.
. Notwirbslilnding Mlnnesoo. Rules 7861.OOSO, Subpart 3, an
organization muotconlilllHl making rentpayments, pursuant
to the IennS of the lease. if the organization or its agents are
fOln:! to be solely responslbIe for any Illegal gambling wnduded
at that Sill! that is prohlbll1!d by M1nnesctD Rules 7861,0050,
Subpart 1, or Minnesot1l StalUb!!S 609.75, unless the
orgal1izillion's agents responsible for \he illegal gambnng
activity are alw agents or employee< of the lessor,
. The IessDr shaD not modify or IIlrrnlnate \he lease in whole or
in part bocausethe organ/lation reported to a _ or IoalI
law enforcementaull1ority or the Board the ocwrrence aI: the
site of II~ gambl'mg ac:lMty In whlch \he organization did not
partidpate.
ottIer Prohibitions
. The_will not impose .dlldlLoo$OQ \heorganizillionwlth
resped:to providers (distributors) of gambling-related equlpment
and services or in the use of net profils for lawful purposes.
6/03
Page 2 oF2
. The lessor. thelessot's immediate family, and any ogenls or
employeesoftheles>ormD notroq~the organizallon to
per/ilrm any action that would violate statute or rule.
. If tllere is a dispub; as to whether any of these lease pl'Olltsions
hilve been violated, the lease will remain in effed; pending a tinaI
determination by the Compliance Review Group (CRG) of the
GantJling Conlrol Board.
. The Itls50r shall nor modify orlemlinate this lease In whole or in
part due to the Iessor'~ violation of the praoJlsIons liStaI in tills
Ieilse,
.
Arbitration p""""" - The lessor agrees to arIlllralion when a
violation cfthese lease PIlWisicns is alleged. The arbilmInr shall be
the CRG.
Aor::ess to permitted premises . The Board and Its agents, \he
commissioner.; ofrevenue and pubflC safety and !heIr agenlS, and
law enforcement personnel have il<USS to the pennitlBd premises
at any reasonable time during the business hours of \he lessor.
The organization has access to the permitted premises during any
time reasonable and when necessary for1lle conduct of lawful
gambling M the pr=i5Il5.
.......... rec:onls - The lessor shag malnl8ln a record of all money
reo;ived from the organi2ation, and mala! Ihe record avaiJaIlIe to
the Board and Its agents, and the allIVIIlss(oners 01 revenue and
publicsafely and their agents upon demand. '"'" record shall be
maintained for a period 013-112 yearn. .
Rant IIll-indll5lve - Amounts paid as rent by the organization to
the lessor are a1HndU$ive (ex<Bpt bingo rent). No other services
provided or con!nl<ll!d by the _ may be JlIlId by the
~nizalion, Induding bul;IlOt limited to trash 1'I!ll'tIVa1, janltoIial
and cleaning """'ell;, snow rema;aI,lawn servi<e!l, e!edlidty,
heat" seaJrity, security monitoring, storage, olller utHltles or
services, and In the = of bar operations, compensation for c:asIi
shortages. Any other expendIturl'S made by an organizallon that Is
related ID a leased premises must be appraoJed by the director of
\he Gambling control Board. RentpayrnenlS may not be made 10 an
k1dividua1.
e
Acknowledgment of Lease Terms
All ollIIgaliclnS and agreements "'" CXlntained in or attached to this lease. I aIIlnn that !he IeaSle informalfon is the rotaI and only
agreement betweM the lessor and the organllalfon, . TheIl: is no other agreement and no ether ccnsIderaIion required betwoen \he
parties as 10 the lawfUl gambling aM other mattErs related to Ills 1eaSle, Any changes In INs lease will be stbnItted III the Gambling
ControIIloa1<l at least 10 days prior to !he elfedIve dare of the dw1ge,
other Terms Ot conditions:
S.
JD6N'r 0
Questions on this form should be <irected 10 the Ucensing Section of the Gambling contn1IlIoard (Boanl) at 651-639"'1000,
This publk:atlon will be made available in altemative Fonnar (i.e. large prlnr, Sroills) '-' request. If you use a 'flY. you can
call the Board by using \he Mimesora Relay Service and ask 10 place a calllo 651--639-4000. The information requestEd on
!his Fonn will become publiC information when received by the Board, and Will be used w detmnlne your compliance with
Minnesota stItutB and rules governing lawful gambling adMlies,
.
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~HILLS
City of Arden Hills
Request for COlmcil Action
Prepared by: SJ
Dept.: Admin
Council Mtg, Date: 5/9/2005
Final Action Needed By:
5/9/2005
Council Action Request:
City staff is requesting that City Council adopt Resolution No. 05-31
Works Week. National Public Works Week is May 15'h to May 21",
Staff Recommendation:
Adopt Resolution No, 05-31
Advisory Commission Action:
Commission
Date
. .",F'IClnning
PTRC
,
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I
. Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
e
fZI Resolution (No. 05-31)
o Ordinance (No.
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Not Applicable
Administrator/Staff Comments:
City staff recommends approval of Resolution No. 05-31
Agenda Item"
Adopt Resolution 05-31
Budgeted Amount: NA
Actual Amount: NA
Funding Source: NA
Recognizing National Public
Action
" ,.f\J()tJl,pplicai)le
Not Applicable
Notapplic;Cli)I",
\\Earth\Admin\Assistant City Administrator\Requests for Council Action\2005\2005 Recognizing National Publjc Works Week.doc
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~HILLS
MEMORANDUM
DATE:
Agenda Item 3.e.
May 4, 2005
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Tom Moore, Operations and Maintenance Director
Schawn Johnson, Assistant to the City Administrator
SUBJECT:
Recognizing National Public Works Week: May 15-21, 2005
Backl!found
National Public Works week is May 15th to May 21't, City staff would like to recognize the
services provided by our Operations and Maintenance Department in protecting and repairing
our public works systems such as watcr, scwcrs, storm scwcr, strcets, and public buildings on a
routine basis, The daily serviccs and actions provided by the Arden Hills Operations and
Maintcnance Dcpartmcnt help to cnhancc and protcct thc hcalth, safcty, comfort, and quality of
lifc expericnced by our residents.
Thc following is a list of thc City's Opcrations and Maintenance Department employees and
thcir ycar's of servicc to thc City:
. Aaron Andrcws
. Frcd Bcll
. Scott Freybcrgcr
. Joc Mooney
. Jim Perron
. Fred Recd
. Pete Saxc
. Mike Schifsky
. Dave Winkel
3 Years
29 Years
6 Years
19 Years
16 Years
27 Years
16 Years
25 Years
27 Years
Recommendation
City Staff is requesting Council approval of Resolution #05-31 recognizing National Public
Works as the wcck of May 15th to May 21st.
\\Earth\A.dmin\Assistant City Administrator\~,lemo!s and Letters\2005\National Public Works Wcck-CC
Memo.DOC
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~HILLS
.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 05-31
RESOLUTION RECOGNIZING NATIONAL PUBLIC WORKS WEEK:
MAY 15-21,2005
WHEREAS, public works services provided in our community are all integral part of our
citizens; everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the efficient
operations of public works systems and programs such as water, sewers, streets and highways, and
public buildings; and
WHEREAS, the health safety and comfort of the this community greatly depends on these
facilities and services; and
WHEREAS, the efficiency of the qualified and dedicated personnel who staffthe Operations e
and Maintenance Department are materially influenced by the people's attitude and understanding of
the importance of the work they perform.
THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota that the City proclaims the week of May 15th to 21st as "National Public Works
Week" in the City of Arden Hills, all citizens and civic organizations are called upon to
recognize the contributions which the Operations and Maintenance Department make every day
to our health, safety, comfort, and quality of life,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF MAY, 2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
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City of Arden Hills
Request for Council Action
Prepared by: SC
Dept.: CD
Council Mlg. Date: 5/9/2005
Final Action Needed By: 5/9/2005
Agenda Item
Appointment of David McClunr:l to Planninr:l Commission
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
Motion to approve Resolution No. 05-32 "Appointing David McClung As a Planning Commission Member"
Staff Recommendation:
Same
Advisory Commission Action:
Commission
Date
Action
Supporting Documents (which are attached to this Action Form):
.
D Memo/Letter:
D Resolution (No, 05-32)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
None
Administrator/Staff Comments:
Mr. McClung was the only Planning Commission applicant. Mr. McClung was interviewed by Mayor
Aplikowski, Councilmembers Grant and Rem, Planning Commission Chair Sand and staff member Clark.
There was a consensus to place his name in front of the Council for confirmation as a Planning
Commission member replacing the seat vacated by Fran Holmes.
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 05-32
A RESOLUTION APPOINTING DAVID McCLUNG AS A PLANNING COMMISSION
MEMBER
WHEREAS, the City Council annually appoints residents to serve III an advisory
capacity to the City Council regarding planning and zoning issues;
THEREFORE, BE IT RESOLVED: The City Council appoints David McClung to
serve on the Planning Commission.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9TH DAY OF MAY, 2005.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, City Administrator
\\Earth\Admin\Collncil\Resolutions\2005\05-32, Appointing David McClung to the Planning Commission.doc
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~H1LLS
City of Arden Hills
.
Requcst for COlmcll Action
Prepared by: SJ
Dept.: Admin
Council Mtg, Date: 5/9/2005
Final Action Needed By:
5/9/2005
Agenda Item II
Adopt Resolution 05.33
Budgeted Amount: NA
Actual Amount: NA
Funding Source: NA
Council Action Request:
City staff is requesting that City Council adopt Resolution
Wheeler to the Parks, Trail, and Recreation Committee
No. 05-33 appointing Cynthia A,
Staff Recommendation:
Adopt Resolution No. 05-33
Advisory Commission Action:
Commission
Date
Action
. Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
l2J Resolution (No. 05-33)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Not Applicable
AdministratorlStaff Comments:
City staff recommends approval of Resolution No. 05-33. For your review, a copy of Cynthia
Wheeler's resume has been included in this packet.
\\Earth\Adrnin\Assistant City Administrator\Requcsts for Council Action\2005\2005 Approve Resolution 05-30 Appointing Cynthia
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~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MlNNESOTA
RESOLUTION NO. 05-33
A RESOLUTION APPOINTING CYNTIllA A. WHEELER AS A PARKS, TRAILS, ANI>
RECREATION COMMITTEE MEMBER
WHEREAS, the City Council annually appoints residents to serve in an advisory capacity
to the City Council regarding parks, trails, and recreation issues;
THEREFORE, BE IT RESOLVED: The City Council appoints Cynthia A. Wheeler to
serve on the Parks, Trail, and Recreation Committee.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TillS 9TII
DAY OF MAY, 2005.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, City Administrator
\\Earth\Admin\Council\Reso]utjons\2005\05~33, Appointing Cynthia Wheeler to the PTRC Committee_doc
Curriculum Vitae of
Cynthia A. Wheeler
3576 Siems Court, Arden I-Iills, MN 55112
651-639-9049; cynthiawhecler@comcast.net
651-296-0735; cynthia. wheeler@dnr.state.mn.us
.
PRIMARY INTERESTS
The management, development and stewardship of the natural and built
environment, specifically working with people and their relationship to the
environment. To initiate and implement programs and projects that directly
contribute to sustainable development and enhancing communities.
EDUCATION
M.A.
B.L.A.
Public Administration
Graduate School of Public Administration and Management
Hamline University: May 2004
Landscape Archi tecture
College of Agriculture
University of Minnesota: June 1981
Honors: Minnesota Federation Garden Club Scholarship
for excellence in the study of Landscape Architecture.
.
A.A. General Education
General College
University of Minnesota: March 1978
April 2004 . present
PROFESSIONAL EXPERIENCE
July 2003 .
December 2003
Proiect Manager
Division of Parks and Recreation, Minnesota Department of
Natural Resources (DNR).
Manage all aspects of the proposed $26 million dollar
Mississippi Whitewater Park Project; track and monitor
Federal and State legislation, develop and implement work and
spending plans; coordinate efforts with the Federal project
sponsor (the Army Corps of Engineers) and key project
partners (University of Minnesota, Xcel Energy, City of
Minneapolis, Minneapolis Park and Recreation Board, the non-
profit Mississippi Whitewater Park Development Corporation,
and the National Park Service); engage the Commissioner's
office and key Senior Managers in strategic project planning.
Interim Director
Division of Trails and Waterways, Minnesota Department of
Natural Resources.
.
.
September 2000 .
July 2003 &
Jan. 2004 . April 2004
.
.
August 1990.
September 20nO
Provided leadership, direction, oversight, and guidanee in the
overall management of the Division.
Represented the Division's interests at Departmental Senior
management meetings and on teams and work groups to
facilitate Departmental goals.
Participated in meetings with external stakeholders and interest
groups to inform and problem solve. Responded to issues and
concerns raised by stakeholders.
Direeted and supervised two Program Supervisors, two
Operations Managers, four Regional Managers, and the
Business Manager in the management of statewide Trail
Reereation and Water Recreation programs, including program
goals and initiatives, and the development of statewide work
plans/spending plans.
Assistant Director
Division of Trails and Waterways, Minnesota Department of
Natural Resourees.
Provided leadership, direetion, oversight, and guidance to the
overall operations of the Division. Coordinated programmatic,
budget, and staffing issues between the Trail Recreation
Section and the Water Reereation Section, and between the
central office and the regions.
Directed and supervised two Program Supervisors, two
Operations Managers, four Regional Managers, and the
Business Manager in the management of statewide Trail
Recreation and Water Recreation programs, including program
goals and initiatives, and the development of statewide work
plans/spending plans.
Represented the Division on Departmental teams and work
groups to facilitate Departmental goals.
Represented the Department on a legislatively authorized
Motorized Trails Task Force in the development of a report and
recommendations to the legislature.
Prepared documents for legislative hearings, monitored
hearings, testified at the legislature on behalf of a Department
bill for increased funding to address environmental concerns
associated with Off-Highway Vehicles.
Worked with Legislative Commission on Minnesota Resources
(LCMR) staff, and University of Minnesota (U of M) staff in
preparation of a joint U of M/DNR request for LCMR funding
for community planning in conjunction with State Trail
planning.
Field Operations Manager
Division of Trails and Waterways, Minnesota Department of
Natural Resources.
2
Directed and supervised six Regional Supervisors with
overseeing the acquisition, development, maintenance, and
operations of statewide trail and water recreation programs,
including: 3,000 miles of river recreation routes, 1,550 public
water access sites, 200 public fishing piers, over 1,000 miles of
state trails, 14,000 miles of grants-in-aid trails, the State's first
Off-Highway Vehicle Recreation Area, and safe harbors on
Lake Superior.
Coordinated the development of annual work plans/spending
plans for each region and assessed budgetary needs for
implementing regional and area work plans.
Facilitated cooperation and coordination between field
operations and central office trail recreation, water recreation
and administrative services sections.
Conducted all normal supervisory functions including
recruitment, hiring, performance management, employee
development, disciplinary actions, and promotional ratings.
Developed and implemented Division team structures for
Division management, communication, priority setting, and
problem solving.
.
Oetobcr 1988 .
August 199n
State Trail Planner
Division of Trails and Waterways, Minnesota Department of
Natural Resources.
Designed and implemented a process for the planning and
management of State trails.
Conducted site analysis for state trail development proposals.
Initiated and conducted public meetings and workshops to
inform and gather input to direet development
recommendations for State trails.
Prepared and published master plans for the development of
State trails.
.
May 1986.
October 1988
Outdoor Recreation Grants Administrator
Division of Community Development, Minnesota
Department of Trade and Economic Development.
Administered Federal Land and Water Conservation
(LA WCON) funds and State grants to local units of
government to facilitate park and recreation acquisition and
development.
Increased the quality of grant applications by developing a
grant manual and developing and presenting workshops
throughout the state.
Provided design and technical assistance to local units of
government to enable them to rank competitively for funds.
.
3
.
Inspected funded projects for eompliance with federal and state
regulations and policies.
September 1983 .
May 1986
Public Water Access Specialist
Division of Trails and Waterways, Minnesota Department of
Natural Resources.
Identified suitable sites on priority lakes and rivers for public
boat access acquisition and development throughout a nine-
eounty metropolitan area.
Presented public access acquisition and development proposals
in front of City Councils, Township Boards, Metropolitan
Council, and at agency initiated public meetings.
Developed two and five-year Capital Improvement Plans
outlining acquisition and development priorities and estimating
costs.
Successfully solicited financial support from local units of
government to cooperatively develop public access facilities.
Worked with local units of government to cooperatively
manage sites for public boat accesses and fishing piers.
Constructively worked with project engineers, area
hydrologists, landscape architeets, senior staff members, and
concerned members of the public in reviewing and making
recommendations on facility design.
.
SELECTED PUBLICATIONS
Balancing Conflicting Values and Competing Interests: The Minnesota Department of
Natural Resources. Master's Thesis. Hamline University. Spring Term, 2004.
Willard Munger State Trail. . .and West Addition. Amendment to the Master Plan.
Barnum to Carlton Segment. Minnesota Department of Natural Resources. June 1990.
Feasibility Study: Connecting Saint Croix State Park and the Munger State Trail -
Hinckley Fire Segment via a Minnesota Department of Transportation Right-of-Way.
A report to the Legislature in accordance with Laws of Minnesota, 1988, Chapter 686,
Article I, Section II (m). January 1989.
.
RECOGNITION AND AWARDS
2000 DNR Managerial Achievement Award for FYOO Work Perfonnance
1999 DNR Managerial Achievement Award for FY99 Work Performance
1997 DNR Managerial Achievement Award for FY97 Work Performance
1997 DNR Department A ward - Teamwork/Partnerships
For work on the Planning & Budgeting Work Group, preparing a report and
leading thejirst phase of its implementation.
1996 DNR Department Award - Teamwork
For interdisciplinary teamwork and implementation of the GElS.
1993 DNR Department Award - Quality Improvement
4
. , , ..
For participating in the development of a continuing education program
"Outdoor Recreation Management in the '90's." for resource professionals "to
gain knowledge and skills to meet the needs of the public while protecting the
resources for future generations. " Sponsored by the University of Minnesota and
the Minnesota Department of Natural Resources.
.
WORKSHOPS ATTENDED
Minnesota Department of Natural Resourees
Fundamentals of Project Management (2004): 3 day course by the Watermark
Institute.
Supervisory CORE Curriculum (1993): 8 day course by the State of Minnesota.
The course included topics on cultural diversity, managing work groups,
ethics and supervision, and affirmative action and discrimination.
Outdoor Recreation Management in the 90's (1990): 2 week course sponsored by
the Minnesota Department of Natural Resources and the University of
Minnesota. A stated goal was "to put into place a continuing education
program for resource professionals to gain knowledge and skills to meet
the needs of the public while proteeting the resources for future
generations."
Successful Negotiation (1990): 2 day course by the Office of Dispute Resolution,
State Planning Agency.
Systematic Development for Informed Consent (1989): 3 and V2 day course by the
Institute for Participatory Management and Planning.
Advanced Communication Workshop for Natural Resource Professionals (1985):
2 day course by the University of Minnesota Agricultural Extension
Service and the College of Forestry.
Communication Workshop for Land Management Professionals (1984): 2 day
course by the University of Minnesota Agricultural Extension Service and
the College of Forestry.
.
Minnesota Department of Trade and Economie Development
Advanced Technical Grants Workshop (1987): 5 day course by the United States
Department of Interior, National Park Service. An in-depth analysis of the
major problem areas confronting the Land and Water Conservation Fund
and the Urban Parks and Recreation Recovery Program
RELATED COMMUNITY INVOLVEMENT
October 1996 . present Befriender
Children's Home Society of Minnesota
Provide mentoring and support to a young Hmong mother via
visits and activities, telephone calls, and role modeling.
Interviewed with the "young mom" on FOX 29 News to
promote the Befriender program and its benefits, 2002.
November 1988 .
November 1992
City Council Member
City of Lauderdale, Minnesota.
.
5
. '
.
.
.
Evaluated and implemented changes in the City's personnel
structure.
Solicited public support for hiring the City's first administrator
to, in part, pursue partnerships with other communities, and to
seek grants to further community goals.
Participated in the development, review, and approval of
annual City spending plans, budgets, and capital improvement
plans.
Enlisted citizen support for the rehabilitation of the City's
parks by forming a citizen parks eommittee for planning and
fund raising.
Reviewed, approved, denied requests for building permits and
variances.
October 1987 .
September 1989
Saint Paul/Ramsey County Parks Task Force Member
Appointed by the Ramsey County Board of Commissioners to
participate in the development of a document outlining long-
range recommendations for park policy and planning, A Plan
for Parks, Trails, and Open Space (1989).
6
,
.
.
.
~Hl1tS
City of Arden Hills
Request for COlIDCil Action
Prepared I:ly: Greg Brown
Dept.: Engineering
Council Mtg. Date: 5/9/2005
Final Action Needed By:
5/9/2005
Agenda Item II
Adopt Resolution 05-34
Budgeted Amount: 0
Actual Amount: 0
Funding Source: NA
Council Action Request:
Motion to approve no parking resolutions for the 2005 PMP Street bnprovement
Project.
Staff Recommendation:
The City Engineer has determined that Grey Fox Road, between Lexington
Avenue and TH51, and Dunlap Street, between Red Fox Road and Grey Fox
Road, require no parking. It is recommended that Council pass the no parking
resolution for said streets. Staff is reconnnending the adoption of Resolution No.
05-34.
Advisory Commission Action:
Commission
Date
Action
PTRC
Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
[2J Resolution (No. 05-34)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
D Other
Financiat tmplications:
Not Applical:lle
Administrator/Staff Comments:
City staff recommends approval of Resolution No. 05-34.
.
.
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~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 05-34
A RESOLUTION
APPROVING NO PARKING ALONG DUNLAP STREET AND GREY FOX ROAD
S.A.P. 187-112-01 and 187-105-03 from Red Fox Road to Grey Fox Road on Dunlap Street and
from Lexington Avenue to TH51 on Grey Fox Road in Arden Hills Minnesota.
WHEREAS, THIS RESOLUTION was passed this 9th day of May, 2005, by the City of
Arden Hills in Ramsey County, Minnesota.
WHEREAS, the City of Arden Hills has planned the improvement of Dunlap Street and
Grey Fox Road, State Aid Route 187-112-01 and 187-105-03 from Red Fox Road to Grey Fox
Road on Dunlap Street and from Lexington Avenue to TH51 on Grey Fox Road in Arden Hills,
Minnesota.
WHEREAS, the City of Arden Hills will be expending Municipal State Aid Funds on the
improvements of this Street; and
WHEREAS, this improvement does not provide adequate width for parking on both sides
of the street; and approval of the proposed construction as a Municipal State Aid Street project
must therefore be conditioned upon certain parking restrictions.
THEREFORE, IT IS HEREBY RESOLVED: That the City of Arden Hills shall ban
the parking of motor vehicles on Dunlap Street and Grey Fox Road at all times.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9TH DAY OF MAY, 2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
.
~..
~~D$
City of Arden Hills
Request for COlIDCil Action
Prepared by: Greg Brown
Dept.: Engineering
Council Mtg. Date: 5/9/2005
Final Action Needed By:
5/9/2005
Agenda Item"
Adopt Resolution 05-35
Budgeted Amount: $0
Actual Amount: $0
Funding Source: NA
Council Action Request:
Motion to approve the final plans and specifications and order the advertisement
for bids for the 2005 PMP Street Improvement Project.
Staff Recommendation:
The plans and specifications for the 2005 PMP Street Improvement Project have
been completed. The proposed improvements included with the 2005 PM P are
feasible and are within the budget of the City's Capital Improvement Program. It
is recommended that the 2005 PMP be advertised for bid. Council will be
presented with the bid results and potential contract award at the June 27,2005
meeting. Staff is recommending the adoption of Resolution No. 05-35.
.
Advisory Commission Action:
Planning
PTRC
. ~ate ..=l_=--n Action
Not Applicable....
Not Applicable
Not <ipplic<ible
Commission
Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
[8J Resolution (No. 05-35)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Not Applicable
Administrator/Staff Comments:
. City staff recommends approval of Resolution No. 05-35.
.
.
.
~
~~ I-lILLS
City of Arden Hills
Ramsey County, Minnesota
RESOLUTION NO. 05-35
A RESOLUTION
APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR THE 2005 PAVEMENT MANAGEMENT
PROGRAM
WHEREAS, The City of Arden Hills authorized the preparation of detailed plans and
specifications addressing the necessary requirements of the 2005 Pavement Management Plan;
and
WHEREAS, the City Engineer has determined that the 2005 Pavement Management
Plan consists of two distinct levels of street repair; the reconstruction of the Dunlap Street and
TH51 Access on Grey Fox Road and the mill and overlay of Red Fox Road, Grcy Fox Road and
Northwoods Drive.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
IDLLS, MINNESOTA:
I. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered.
3. Plans and specifications prepared by the City Engineer for such improvement pursuant to
Council resolution, are hereby approved and shall be filed with the City Clerk.
4. The City Clerk shall prepare and cause to be inserted in the official paper an
advertisement for bids upon the making of such improvement under such approved plans
and specifications. The advertiscment shall be published for 3 weeks, shall speeify the
work to be done, shall state that bids will be considered by the Council at its regular
meeting June, 27, 2004, in the Council Chambers of City Hall, and that no bids will be
considered unless sealed and filed with the Clerk and accompanied by cash depnsit,
cashier's check, bid bond, or certified check payable to the Clerk for 10 percent (10%) of
the amount of each bid.
ADOPTED by the Council this 9'" day nfMay, 2005.
Beverly Aplikowski, MAYOR
ATTEST:
.
Michelle A. Wolfe, ClTY /illMINISTRATOR
~
~H1LLS
City ot Arden Hills
Re uest for Council Action
Prepared by: PH ;.;--
Dept.: Com. Dev.
Council Mtg. Date: 5/9/2005
Final Action Needed By: 5/9/05
Agenda Item
PC #05-14: 1105 Amble Drive Variance
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: $0.00
Council Action Request:
Consider the proposed to-foot side yard setback variance to allow the existing home at 1105 Amble Drive
to remain compliant with City Code while allowing for the expansion and addition of a southbound right-
turn lane on Lexington Avenue.
Staff Recommendation:
Approve ,he proposed 1 O-foot side yard setback variance to allow the existing home at 1105 Amble Drive
to remain compliant with City Code.
Advisory Commission Action:
Commission
Date
Action
e Supporting Documents (which are attached to this Action Form):
t8:J Memo/Letter:
Staff Report to the Ci1y Council - May 9, 2005
Staff Report to the Planning Commission - May 4, 2005
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
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e
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/]'\~ HILLS
MEMORANDUM
DATE:
Agenda Item 6.A
May 9,2005
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner ~
SUBJECT: PC #05- I 4, the City of Arden Hills
1 105 Amble Drive
Variance
ReQuested Action
Consider the proposed 10-foot side yard setback variance to allow the existing home to remain
compliant with City Code while allowing for the expansion of Lexington Avenue, for the
property located at 1105 Amble Drive in Arden Hills.
Planninl!. Commission Recommendation
Recommendation and Conditions of Approval
At their May 4,2005 meeting the Planning Commission reviewed Planning Case #05-14 and
unanimously recommended approval (6-0) of the 10-foot side yard setback varianee as proposed.
Options
I. Recommend approval as submitted.
2. Reeommend approval with conditions.
3. Recommend denial with reasons for denial. Ifthe City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Attachments
6A-l Staff Report to the Planning Commission - May 4, 2005
\\Earth\Planning\Planning Cases\2005\05~14 Variance fOT lIDS Amble Drive (PENDJNG)\05-09-05 CC Report 05-14.doc
Page 1 of 1
. City Council Meeting
Attachment 6A - 1
.
.
May 9, 2005
.
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~
~HILLS
MEMORANDUM
DATE:
May 4, 2005
PC Agenda Item 4.B
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: PC #05-14, the City of Arden Hills
1105 Amble Drive
Variance
Requested Action
The applicant has requested a 10-foot side yard setback variance to allow the existing home to
remain compliant with City Code while allowing for the expansion of Lexington Avenue, for the
property located at 1105 Amble Drive in Arden Hills.
Backl!"round
Surrounding Area
North
R-1: Single Family Residential
District
R-1: Single Family Residential
District
Low Density Residential
South
Low Density Residential
East
(Shoreview)
West
RM: Residential (4-8 u.p.a.)
R.l: Attached Residential
Low Density Residential
R-t: Single Family Residential
District
Site Data
Low Density Residential
Single Family Detached Residential
R-l: Single Family Residential District
.38 acres (16,553 square feet)
N/A
Relatively Flat
Single Family Detached
Residential
Single Family Detached
Residential
Single Family Attached Residential
Single Family Detached
Residential
\\Earth\Planning\Planning Cases\2005\05-14 Variance for 1105 Amble Drive (PENDING)\05-04-05 PC Report ll05 Amble Dr Variance.doc
Page 1 of5
Notice
Notice was published in the Arden Hills/Shoreview Bulletin on Wednesday, April 20, 2005 and
notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet of
the subject property.
.
Site Overview
The City of Arden Hills is seeking a 10-foot side yard corner setbaek variance for the property at
1105 Amble Drive. The property currently conforms to the side yard corner setback of 40 feet,
however the expansion of Lexington Avenue, including a southbound right turn lane to Amble
Drive, would necessitate Ramsey County acquiring some of that property and would therefore
reduce the side yard corner setback to 30 feet. The variance will allow the property to remain
compliant with City Code while allowing Lexington Avenue to be widened.
1. Setbacks ~ Does Not Meet Requirements
Front Yard 40' 38-40' 38-40'
Rear Yard 30' 44' 44'
Side Yard Interior lO'smallest side / 10' / 52' 10' / 40.5'
Principal 25' total .
Side Yard Corner
(Prineipal and 40' 42' 30.5'
Aceessory)
2. Lot Coverage - Meets Requirement
The requirement for the R-l: Single Family Residential District is a maximum of25%. The
proposed plans show 14% as lot coverage.
3. Landscape Lot Area ~ Meets Requirement
The requirement for R-l: Single Family Residential District is a Minimum Landscape Lot Area
of65%. The proposed plans show 86% of the lot as landscape area.
Variance Criteria
A, State Requirements
\\Earth\f'lanning\Planning Cases\2005\05-14 Variance for 1105 Amble Drive {PENDING)\05-04-05 PC Report 1105 Amble Dr Variance_doc
Page 2 of5
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Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship"
as:
".. . means the property in question cannot be put to a reasonable use if used under conditions
allowed by the official controls, the p'light of the landowner is due to circumstance unique to the
property not created by the landowner, and the variance, if granted, will not alter the essential
character of the locality. Economic considerations alone shall not constitute an undue hardship if
reasonable use of the property exists under the terms of the ordinance. .."
B. City Requirements
Section VIII, D, 4, c and d, of the City's Zoning Ordinance state that,
"Adherence to the provisions of this ordinance is required, except for special cases which arise
because of the configuration of a particular parcel. The condition shall not have been created by
the landowner. A variance or variances may be granted from specific provisions of this ordinance
because such land factors as length of a side of a lot, the shape of the lot or the unusual terrain
prohibit reasonable development equivalent to that which would be permitted without variance on
a similar size lot located in the same district, but which lot has no unusual configuration.
Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a
variance impair the health, safety, comfort and general welfare of the public, nor will it be
contrary to the intent and purpose ofthe Comprehensive Plan, the official map or this or any other
ordinance of the City."
Variance Findin!!:s
Minnesota State Stature 462.357, subd. 6, requires that Cities consider the following five matters
when hearing requests for zoning ordinance variances.
1. Are the circumstances for which the variance is requested unique to the property?
(YES) The property is located directly west of Lexington Avenue. Due to the widening of
Lexington Avenue and the installation of a southbound right turn lane, the some of the
subject property will be acquired to accommodate the turn lane and a sidewalk area. A
unique circumstance is that the property was a conforming property and the
nonconforming side yard corner setback, and the reason for the variance, was caused by
the widening of Lexington Avenue.
2. Would granting the variance be in keeping with the spirit and intent of the City's
Zoning Ordinance?
\\EarthWlanning\Planning Cases\2005\05-14 Variance for IIOS Amble Drive (pENDING)\05-04-05 PC Report Il05 Amble Dr Variance,doc
Page 3 of5
The stated Purpose and Intent of the City's Zoning Ordinance includes thirteen purposes,
of those the following statements appear to be applicable:
This ordinance is enacted for the following purposes:
· To promote the general public health, safety, eomfort and general welfare of the
inhabitants of the City of Arden Hills, Minnesota. (I,B,I)
· To promote the proper use ofland and structures. (I,B,6)
· To fix reasonable standards to whieh buildings, structures and land shall conform
for the benefit of all (I,B,7)
.
The stated purpose of the R-l: Single Family Residential District as stated in Section
5,D,1 is as follows:
· To establish areas for the development of single family detached housing at a
maximum density of approximately 3 units per acre.
. To reserve development areas for single-family housing.
. To restrict encroachment ofineompatible uses.
. To maintain density limitations.
· To take advantage of municipal utilities.
. To preserve open space.
(YES) The variance will allow what was a property with a conforming side yard comer
setback to be compliant with those setbacks.
3.
Could the property in question be put to a reasonable use without the granting of
the variance?
.
(NO) If a variance was not granted for the property, the house would be considered non-
conforming due to the side yard corner setbacks. Under the non-conforming regulations.
if the house were destroyed by more than 50% it could not be rebuilt as it is today, it
would instead need to meet the setback requirements. Granting of the variance allows
the property to continue with a as it is today and provides to opportunity to be rebuilt in
the event that it were destroyed by more than 50%.
4. Was the hardship created by the owner?
(NO) The nonconforming side yard corner setback and the reason for the variance was
not caused by any action of the owner, it was caused by the widening of Lexington
Avenue.
\\Earth\Planning\Planning CasesI2005\05-14 Variance for 1105 Amble Drive (PENDING)\05-04-05 PC Report 1105 Amble DrVariance.doc
Page 4 of5
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5.
Would granting the variance alter the essential character of the neignborhood?
(NO) The variance would allow the existing home to remain compliant with City setback
requirements. No construction to the home is proposed with this variance application,
this is merely alleviating a setback nonconformity caused by the Lexington Avenue road
reconstruction.
Recommendation
In Planning Case #05-14, staff recommends that the request for a 10- foot Side Yard Corner
setback variance be approved to allow for the existing home to remain compliant with City
setbacks.
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
".. .it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Attachments
4b-1
Loeation Map, County Roadway Map for 1105 Amble, other maps
\\Earth\Planning\Planning Cases\2005\05-14 Variance for 1105 Amble Drive (PENDING)\OS-04-05 PC Report 1105 Amble Dr Variance.doc
Page 5 of5
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Planning Commission Meeting
May 4, 2005
Attachment 4b - 1
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DISCLAIMER:This map is neither a legally recorded map nor a survey and is not intended to
be used as one. This map is a rompilation of records, information and data tocated in various
city, COUnty, state and federal offices and other sources regarding the area shown, and is to be
used for reference purposes only.
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1_' Municipalities .
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SOURCES:Ramsey County
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http://maps.metro-inet.us/rcarcims/ims?ServiceName=ramsey _ master&ClientVersion=4.0... 4/27/2005
.....
~
.~HlLLS.
CIty otArden HIlls
Re uest for Council Action
Prepared by: PH
Dept.: Com. ev.
Council Mtg. Date: 05/09/05
Final Action Needed By: 5/9/2005
Agenda Item 1';,1
PC #05-10: RCPWF Monument Siqn Variance
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: $0.00
Council Action Request:
Consider the requested Sign Standard Adjustment of 130 square feet from the Signage Ordinance criteria for a
freestanding monument sign (Section 333, Tabie 1, Sign District 6):
-Maximum Area for Freestanding Signs: 130-square foot variance (from 45sq. ft. to 175 sq. ft.)
Staff Recommendation:
Deny the requested Sign Standard Adjustment of 130 square feet from the Signage Ordinance criteria for a
freestanding monument sign for the following reason:
1. The proposed sign is inconsistent with both the Civic Center Zoning District and Sign District 6, which
anticipated more destination oriented facilities that would not require as much sign age as the commercial
zoning and signage districts. The proposed sign would require a variance of 130 square feet and woutd
be nearly four (4) times the maximum size for the freestanding sign age in that sign district. Furthermore
the proposed sign is nearly twice as large as the maximum size for freestanding signage anywhere in the
City. A smaller variance from the Sign Ordinance Standards would give the applicant the greater visibiiity
they are seeking and would also be more consistent with the City's Sign Ordinance Standards.
Advisory Commission Action:
.......................................
Commission
- f-
Date
Action
_nO' --J
.. ...Planning
PTRC
---------~_____.i
!
i
"1'
5/4/2005-- r-:-n ----Denied (5-1) .
I NotApplicabie
n __._._u.~_._i'l.ot-'3.PJJlicable
Supporting Documents (which are attached to this Action Form):
l2J Memo/Letter:
Staff Report to the City Council - May 9, 2005
Staff Report to the Planning Commission - May 4, 2005
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommenda1ion:
o Attorney Recommendation:
o Other:
Financial Implications:
.Administrator/Staff Comments:
Page 1 of 1
.
.
,
~
,,^~HILLS
MEMORANDUM
DATE:
Agenda Item 6.B
May 9,2005
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner ~
SUBJECT: PC #05-10, Ramsey County
1425 Paul Kirkwold Drive (Ramsey County Public Works and Sheriff Station)
Sign Variance
Requested Action
Consider the requested Sign Standard Adjustment of 130 square feet from the Signage Ordinance
eriteria for a freestanding monument sign (Seetion 333, Table 1):
. Maximum Area for Freestanding Signs: 130-square foot variance (from 45sq. ft. to 175 sq. ft.)
Planninl! Commission Discussion and Recommendation
Recommendation
At their May 4, 2005 meeting the Planning Commission reviewed Planning Case #05-10 and
unanimously recommended denial (5-1) of the Sign Standard Adjustment for the following
reasons:
1. The proposed sign is inconsistent with both the Civic Center Zoning District and Sign District
6, which anticipated more destination oriented facilities that would not require as much
signage as the commercial zoning and signage districts. The proposed sign would require a
variance of 130 square feet and would be nearly four (4) times the maximum size for the
freestanding signage in that sign district. Furthermore the proposed sign is nearly twice as
large as the maximum size for freestanding signage anywhere in the City. A smaller variance
from the Sign Ordinance Standards would give the applieant the greater visibility they are
seeking and would also be more consistent with the City's Sign Ordinance Standards.
Discussion
The Planning Commission discussion at the May 4, 2005 meeting centered on the design and
overall size of the proposed Ramsey County monument sign. A majority of the Planning
Commission seemed to agree that a sign varianee may be needed; however the magnitude of the
variance (130 square feet I almost 4 times the amount allowed) was just too much. Following are
some paraphrased questions asked at the meeting:
. \\Earth\Planning\Planning Cases\200S\05-10 RCPWF Sign Variance (PENDJNG)\OS-09-05 CC Report OS-IO.doc
Page 1 of2
. The ~maller letters aren't lit (internally), how can they be seen at night? (Ramsey County
- some external lighting will be provided to allow the smaller letters to be visible at
night).
. Have you had many inquiries about the location of the property? A Highway 96 address
may have made the facility easier to locate. (Ramsey County - they have had inquiries
about the loeation of the facility, and direct people to Hamline Avenue and Highway 96).
. The National Guard name has spelled out Mimaesota; abbreviating that with 'MN' would
allow the sign to be smaller [maybe by 30+ square feet]. (Ramsey County - the National
Guard specifically requested that the name read 'Mimaesota').
. When comparing the proposed RCPWF sign to the signs at Arden Hills City Hall, the US
Army Reserve, and CUB Foods how does the sign eompare? Did those signs also require
variances? (City Planner - the signs are in Sign Distriets 5 and 6; none of the signs
required variances).
Options
1. Reconunend approval as submitted.
2. Reconunend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Attachments
6B-l
6B-2
Staff Report to the Planning Conunission - May 4,2005
Sign readability table/information provided by Ramsey County
\\Earth\Planning\Planning Cases\2Q05\05-10 RCPWF Sign Variance (PENDlNG)\05-09-05 CC Report 05-10.doc
Page 2 of2
,
.
.
.
. City Council Meeting
Attachment 6B - 1
.
.
May 9, 2005
.
.
.
~
~HILLS
MEMORANDUM
DATE:
4.A
May 4, 2005
PC Agenda Item
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: PC #05-10, Ramsey County
1425 Paul Kirkwold Drive (Ramsey County Public Works and Sheriff Station)
Sign Variance
Requested Action
The applicant is requesting a Sign Standard Adjustment from the Signage Ordinance criteria for
a freestanding monument sign (Section 333, Table 1):
· Maximum Area for Freestanding Signs: 130-square foot variance (from 45sq. ft. to 175 sq. ft.)
Updated Sil!.n Plans for the Mav 4th meetinJ!
At the April 6th Planning Commission meeting, the Commission reviewed the originally
proposed sign plans which were included in the PC packet, a slightly revised sign plan which
was included in the PC packet, and were shown another potential design at the meeting.
The applicant has now submitted plans for the design which were shown to the Planning
Commission at their April 6th meeting. The plans show a sign which is significantly shorter and
longer but maintains the same size of the signage. The reduction to the height ofthe sign
allowed the proposed sign to meet that requirement, leaving the maximum size of the sign as the
only variance; a variance of approximately 130 square feet.
Sieu Ordinance Standards
Freestanding Signage:
Total
Max Area Max Height Monument Lighting
Area*
\\Earth\Planning\Planning Cases\2005\OS-1O RCPWF Sign Variance (PENDING)\05-04-05 PC RcpOl1 05-10.doc
Page 10[4
Sign District 6 45 sq. ft. 12 feet N/A External/Internal
Criteria
#1: Originally 174 sq. ft. 15.42 feet 330 sq. ft. External and Internal
Proposed Sil!n
.
#2: Revised 154 sq. ft. 13.12 feet 185 sq. ft. External and Internal
Proposed Sil!n
#3: Maylh PCMtg. 175 sq. ft. Appx. 7 feet 205 sq. ft. External and Internal
Proposed Sil!n
.
*-Total Monument Area is not a City requirement and has only been included to compare the mass of the sign
structure.
Sil!n Standard Adiustment Criteria
The signage standards state that a sign standard adjustment may be approved if the following
criteria of A or B, and the necessary criteria of C are met:
A. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the street: Or,
B. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the
site; And, after finding positively on condition A or B above,
C. The sign a4iustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located.
.
Staff Analvsis, Findinl!s, and Recommendation
Examples of other Freestanding Signs:
Max Sign Max Monument Total Monument
Area Height Area including Sign Lighting
base
Arden Hills
City Hall 22.67 sq. ft. 5 feet 9 inches 123.63 sq. ft. External
(Sign District 6)
US Arn:y
Reserve 40 sq. ft. 6 feet 60.80 sq. ft. Internal
(Sign District 6)
.
CUB Foods 100 sq. ft. 16 feet 160 sq. ft. Backlit
(Sign District 5)
\\Earth\Planning\Planning Cases\2005\05~IO RCPWF Sign Valiance (PENDING)\05-04-D5 PC Report 05-iO_duc
Page 2 of 4
.
Staff Comments
. The sign de~ign which has been proposed for the May 4th Planning Commission meeting would
include a 28.33-foot long by 6.17-foot high sign panel with one brick side and a brick base for a
total height of the monument sign about 7 feet. As shown in the table above, this is significantly
larger than the US Army Reserve sign and the Arden Hills City Hall sign whieh both share
frontage on Highway 96 like the Ramsey County property. Furthermore, the proposed sign
cabinet (l75 square feet) is almost two times larger than any of the signs listed above and would
be larger than the CUB Foods sign including the sign base. The CUB sign is located in Sign
District 5 (Grey Fox Road and Lexington Avenue) which allows for the most freestanding
signage in the City and is primarily a retail area and therefore very reliant on customer walk-in
traffic.
A sign for the Public Works and Sheriff Patrol station should have an aesthetic and logistical
appeal. The proposed sign is consistent with the construction materials from the site and
therefore the sign design and building design would be consistent. In addition the sign would
serve as the one sign for many different agencies whose aceess is located at Hamline Avenue and
Highway 96. Having one sign for all of these agencies including the National Guard would
certainly be preferable to several individual freestanding signs.
The speed of the traffic on Highway 96 and the desire to accommodate several different agencies
with one sign creates a need for more signage than the 45 square feet that Sign Distriet 6 would
allow. However, the same benefits could be derived from a smaller monument sign that does not
overwhelm the surrounding area.
.
Findings and Recommendation
In regard to the Sign Standard Adjustment criteria staff has made the following findings:
L There are site conditions (traffic, readability for traffic moving 50+ mph) which require a
sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent
to the site.
2. The sign adjustment will allow a sign of exceptional design or a style that has potential to
enhance the area (one sign for several agencies) and is more consistent with the architecture
and design of the site.
3. The sign adjustment will result in a sign that is inconsistent with the purpose of the sign
district and the zoning district in which the property is located.
Therefore, in Planning Case #05-10 staff recommends denial of the Sign Standard Adjustment
based on the aforementioned findings and for the following reasons:
1. The proposed sign is ineonsistent with both the Civic Center Zoning District and Sign
District 6, which anticipated more destination oriented facilities that would not
require as much signage as the commercial zoning and signage districts. The
\\Earth\Planning\Planning Cases\1005\05-10 RCPWF Sign Variance (PENDrNG)\05-04-05 PC Report OS-IO.doc
.
Page 3 of4
proposed sign would require a variance of 130 square feet and would be nearly four
(4) times the maximum size for the freestanding signage in that sign district. .
Furthermore the proposed sign is nearly twice as large as the maximum size for
freestanding signage anywhere in the City. A smaller variance from the Sign
Ordinance Standards would give the applicant the greater visibility they are seeking
and would also be more consistent with the City's Sign Ordinance Standards.
Plan Review Comments
A. [fbuilding or electrical permits are required, applications and plans shall be submitted to
the Building Official a minimum of two (2) weeks before the planned start of
construction.
B. No construction shall begin before plans are approved by the City of Arden Hills'
Building Offieial.
C. A Sign Permit is necessary for all sign installation in the City of Arden Hills and would
still be required if this sign variance is approved.
Obtions
1.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial with reasons for denial. rfthe City denies the petitioners request,
.....it must state in writing the reasons for the denial at the time it denies the request."
Tab];: for additional information.
.
4.
Deadline for Agencv Actions
The City of Arden Hills received the eompleted application for this request on February 25,2005
Pursuant to Minnesota State Statue, the City must act on this request by April 26, 2005 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
Attachments
4a-l Location Map, Vicinity Address Maps
4a-2 Updated plans and photos for the May 4th Planning Commission meeting
4a-3 Staff Report to the Planning Commission - 04/06/05 (w/o attachments)
\\Earth\Planning\Planning Cases\2005\05~IO RCPWF Sign Variance (PENDlNG)\05-04-05 PC Report OS-IO.doc
Page 4 014
.
.
.
.
Planning Commission Meeting
May 4, 2005
Attachment 4a - 1
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Planning Commission Meeting
Attachment 4a - 2
May 4, 2005
Property Management
Julio A. Mangine, Director
660 Government Center West
50 West Kellogg Boulevard
St. Paul, MN 55102.1657
Tel: 651.266.2260
Fax: 651.266.2264
April 19, 2005
Mr. Peter Hellegers, City Planner
City of Arden Hills
1245 West Highway %
Arden Hills, MN 55112
RE: Sign Ordinance Variance Request (Alternate Sign)
Ramsey County Public Works/Partners Facility
Hwy 96 at Hamline Avenue
Dear Mr. Hellegers:
Previously, your office received Ramsey County's application (with tbe required
attachments) for a sign variance for the new Ramsey County Public Works/Partners
Facility located at 1425/1411 Paul Kirkwold Drive, in Arden Hills.
.
On April 6, 2005, Ramsey County proposed an alternate monument sign to the Planning
Commission. The alternate sign reduced the overall height oftbe sign to meet the city's
height requirements. It further elongated tbe sign, to identify all tbe partners located on
the site. The proposed sign would be moved West along the lot line about 100 feet,
where tbe ground would be raised to near grade on Hwy 96. This sign would be double-
sided for viewing from eitber direction on Hwy 96 and from Hamline Avenue.
The Planning Commission tabled a recommendation regarding the alternate sign, and
requested the County to provide drawings and additional infonnation regarding this new
alternative at their next meeting. I have enclosed those documents as requested, and I
have revised our responses below.
.
Sil!11 Descriotion.
Ramsey County is proposing a monument sign that is roughly 205 square feet including
tbe cabinet and brick base/standard. The cabinet portion of the sign is 174 square feet.
The brick material on tbe base and standard of the proposed sign will match tbe existing
brick on the Public Works/Partner facility. The base of tbe sign has been reduced and
would expose 2-3 courses of brick. The double-sided cabinet will be constructed of
anodized aluminum designed to match tbe metal panel color on tbe existing facility. The
cabinet will include 10" cut out letters on both sides of the sign, identifying tbe four
major partners on the site. These letters are machine routed and will have internally
illuminated white letters. The secondary copy will be 6" white vinyl lettering. The
cabinet will be internally illuminated, per the attached drawings. Additionally, Ramsey
Minnesota's First Home Role County
prillte<l 00 reqcled paper wiUl a ll.lnimllm (I[ 10% post.(:QflSUm~f ('Anu,lIt
~,
Page 2 of3
.
County is proposing four (4) 500 watt, ground-mounted floodlights; two on each side of
the sign. The ground-mounted floodlights will provide a "soft-glow" to the sign, and is
not intended as the main illumination. Nordquist Sign Company will professionally
construct the cabinet, while MA Mortenson Construction Company will install the
footings, brick base and brick standard, and coordinate electric. The area surrounding the
sign will be professionally landscaped with rip-rap and shrubbery in a manner consistent
with the existing facility landscape. A landscaping plan will be submitted for approval
by City ~taff.
333.11 Sign Standard Adiustments
Adjustments to the sign requirements may be approved through the Site Plan Review
process if certain criteria are met. An adjustment to the City's Sign Ordinance is justified
in this case based upon the criteria outlined in this section, as follows:
A. There are site conditions which require a sign a4Justment to allow the sign to
be reasonable visible from a street immedkltely adjacent to the site.
Ramsey County ReSpOnse: The Public Works/Partner Facility, the Sheriff Patrol
Station and the proposed Army National Guard Facility are set back several
hundred feet from Hwy 96 and Hamline Avenue, making them difficult to
identifY from Hwy 96. More importantly, the Sheriff has requested a highly
visible sign for public safety reasons to direct people immediately in need of
Sheriff protection to their location. The proposed location and size of the
monument sign will allow the public to more easily identifY these facilities at they
approach from either direction on Hwy 96 and/or from Hamline Avenue.
.
B. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with architectural and design of
the site.
Ramsey County Resoonse: The proposed monument sign is of exceptional design
and quality materials. The materials proposed in this sign mirror the Public
Works/Partner Facility as well as the Sheriff Patrol Station, and are a natural
extension of the architecture of these structures. The proposed sign will enhance
the area by providing immediate direction to visitors and vendors to the site, while
blending in with the overall site conditions.
C. The sign adjustment will not result in a sign that is inconsistent with the
purpose of the zoning district in which the property is located.
Ramsey County ReSpOnse: The area of the Public Works/Partner Facility is zoned
Civic Center. The proposed sign is intended as a well-designed, well-constructed,
informational signage that is consistent with the intent of the Civic Center zoning
while compliments the surrounding area and structures.
.
. Page 3 of3
The proposed monument sign is tastefully designed, and will enhance the entire site with
its high quality materials and its straightforward identification. I hope you will concur,
and provide the County with the requested adjustments to allow the monument sign as
proposed
I look forward to the opportunity to represent Ramsey County in this request at the Arden
Hills Planning Commission meeting, and the Arden Hills City Council meeting on May
9,2005.
On behalf of the Ramsey County Board of Commissioners, I want to thank you for the
opportunity to present this request. Please contact me if you have any questions or
require additional information.
/ .
Bruce Thompson
Assistant Director
.
CC: Commissioner Tony Bennett
Julio A Mangine, Property Management Director
File
.
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Planning Commission Meeting
May 4, 2005
Attachment 4a - 3
.
.
.
~
~HILLS
MEMORANDUM
DATE:
PC Agenda Item 4.A
April 6, 2005
TO: Planning Commission
FROM: Peter Hellegers, City Planner
SUBJECT: PC #05-10, Ramsey County
1425 Paul Kirkwold Drive (Ramsey County Pub lie Works and Sheriff Station)
Sign Variance
Requested Action
The applicant is requesting a Sign Standard Adjustment from the Signage Ordinance criteria for
a freestanding monument sign:
. Section 333, Table 1 -
o Maximum Area for Freestanding Signs: 109-square foot variance (from 45sq. ft. to 154
sq. ft.)
o Maximum Height for Freestanding Signs: 1.12 foot variance (from 12 [eetto 13.12 feet)
Backl!'round
Surrounding Area
North Public and Institutional CC: Civic Center District Institutional
R-1: Single Family Residential Single Family Detached
District/
South Neighborhood Business N-B: Neighborhood Business Resideutial / Vacant /
District Community Commercial
East Public and Institutional CC: Civic Center District Institutional
Public and Institutional (TCAAP CC: Civic Center District
West potential development area - starts Institutional
a x. 1,000 feet west ofRCPWF
Site Data
Public and Institu tional
Institutional
\\Earth\P!anning\Planning Cases\2005\05-IO RCPWF Sign Variance (pENDING)\04-06-05 PC Report 05~IO.doc
Page 1 of7
cc: Civic Center District
35 acres (t,524,600 square feet)
Moderate grade to the western part of the property
.
Notice
Notice was published in the Arden Hills!Shoreview Bulletin on Wednesday, March 16,2005 and
notice was prepared by the City and mailed to residents within three-hundred fifty (350) feet of
the subject property.
Backl!round
The applicant has requested a Sign Standard Adjustment for a freestanding monument sign to be
located at the Northwest corner of Hamline Avenue and Highway 96 on the Ramsey County
Public Works Facility and Sheriff Station property. The Ramsey County property forms a large
'L' shape so the area where the buildings are located is setback about 500 feet from the main
access at Hamline A venue and Highway 96.
Orifdnal Si1!n Plans
The proposed sign would be construeted of the same brick and steel materials used for the
construction of the Public Works and Sheriff Station wings of the facility. The sign faces the
southeast corner of Ham line A venue and Highway 96 as Ramsey County anticipates that the
majority of the people looking for the faeility will come from those directions (the location has
since changed to farther west along Highway 96 and the sign has changed from single to double- .
sided so that both directions of traffic can read the sign). Plans submitted by the applicant
indicate a sign with a cabinet area of 174 square feet (this has since changed to 154 square feet)
with briek at the base and along the right (northeast) side of the sign. The main souree of
illumination would be internal (only the lettering would be lit) but a secondary exterior light
would be make the monument sign glow at night.
A mock-up full-size version of the sign was erected in the approximate location of the proposed
sign on March 25, 2005. Plans for the sign are included in the attachments to this report. Staff
has also included some pictures of the moek-up in thc attached materials to allow the Planning
Commission to see what the sign would look like in context.
Revised Si1!n Plans
On March 30, 2005 Ramsey County submitted some revised plans for Planning Commission
eonsideration. While the plans provided do not include all of the same details as the original
proposals, they do illustrate the proposed reductions to the size of the sign. In general the
revised plans show a shorter monument sign (13.12 feet versus the originally proposed 15.42),
smaller sign cabinet (154 square feet versus the originally proposed 174), a switch from a single
sided sign facing the southeast corner of Ham line Avenue and Highway 96 to a dual-faced sign
which faces the east-west direction of Highway 96. Ramsey County has indicated that they will
\\Earth\Planning\Planning Cases\2005\05-10 RCPWF Sign Variance (PENDING)\04~06-o5 PC Report 05-10.doc
Page 2 of7
.
.
.
.
have additional drawings of these revised plans which will be provided to the Planning
Commission for the April 6th meeting.
Sie:n Ordinance Standards
Freestandinf! Signage:
Total
Max Area Max Height Monnment Lighting
Area*
Sign District 6 45 sq. ft. 12 feet N/A External/Internal
Criteria
Original 174 sq. ft. 15.42 feet 330 sq. ft. External and
Pro Dosed Sil!n Internal
REVISED 154 sq. ft. 13.12 feet 185 sq. ft. External and
ProDosed Sie:n Internal
*Total Monument Area is not a City requirement and has only been included to compare the mass of the sign
structure.
Sie:n Standard Adiustment Criteria
The signage standards state that a sign standard adjustment may be approved if the following
criteria of A or B, and the necessary criteria of C are met:
A. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the street; Or,
B. The sign adjustment will allow a sign of exceptional design or a style that will
enhance the area or that is more consistent with the architecture and design of the
site; And, after finding positively on condition A or B above,
C. The sign adjustment will not result in a sign that is inconsistent with the purpose
of the zoning district in which the property is located.
\\Earth\Planning\Planning Cases\2005\05-1O RCPWF Sign Variance (PENDfNG)\04-06-05 PC Report Os-tO.doc
Page 3 of7
Staff Analvsis. Findinl!s. and Recommendation
.
Examvles of other Freestanding SiJ;ns:
Max Sign Max Monument Total Monument
Area including Sign Lighting
Area Height base
Arden Hills
City Hall 22.67 sq. ft. 5 feet 9 inches 123.63 sq. ft. External
(Sign District 6)
US Army
Reserve 40 sq. ft. 6 feet 60.80 sq. ft. Internal
(Sign District 6)
CUB Foods 100 sq. ft. 16 feet 160 sq. ft. Backlit
(Sign District 5)
Staff Comments
The maximllm height for Freestanding Signs in Sign District 6 is 12 feet. The originally
proposed sign would have included a 16.33-foot long by 1O.67-foot high sign panel with one
brick side and a briek base for a total height of the monument sign 15.42 feet. The revised
monument sign plans show a 16.33-foot long by 9.42-foot high sign panel with one briek side
and a shorter brick base for a total height of the monument sign at about 13.2 feet. As shown in
the table above, this is significantly taller than the US Army Reserve sign and the Arden Hills
City Hall sign which both share frontage on Highway 96 like the Ramsey County property.
Furthermore, the proposed sign cabinet, at 154 square feet (original plans were for 174), is larger
than any of the signs listed above and is almost as large as the CUB Foods sign including the
sign base.
.
The proposed Ramsey County sign would have a sign cabinet which is nearly one and one-half
times that of the CUB Foods sign. The CUB sign is located in Sign District 5 (Grey Fox Road
and Lexington Avenue) which allows for the most freestanding signage in the City and is
primarily a retail area and therefore very reliant on customer walk-in traffic.
A sign for the Public Works and Sheriff Patrol station should have an aesthetie and logistical
appeal. The proposed sign is consistent with the construction materials from the site and
therefore the sign design and building design would be consistent. In addition the sign would
serve as the one sign for many different ageneies whose access is located at Hamline Avenue and
Highway 96. Having one sign for all of these agencies including the National Guard would
eertainly be preferable to several individual freestanding signs. The speed of the traffic on
Highway 96 and the need to aceommodate these several different ageneies does translate to a
need for more signage than the 45 square feet that Sign District 6 would allow. However, the
same benefits could be derived from a smaller monument sign that does not overwhelm the
\\EarthlJ'lanning\Planning Cases\2005\05-10 RCPWF Sign Variance (PENDING)\04-06-05 PC Report OS-lO.doc
Page 4 of7
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.
.
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surrounding area.
The proposed sign is inconsistent with both the Civic Center Zoning District and Sign District 6
whieh anticIpated more destination oriented facilities, mainly an integrated government center,
which would not require as mueh signage. Even at the revised size of 154 square feet, the
proposed sign is nearly one and one-half times as large as the largest freestanding signage
permitted in the Arden Hills Sign Ordinance (100 square feet), and the areas which would be
permitted for 100 square feet of freestanding signage are retail uses which are much more
dependant on visibility and customer walk-in traffic than a government use would be.
Part of the problem with visibility is likely caused by the amount of information on the sign; 10
lines with headings and subheadings. A simplified sign, perhaps which also included the address
numbers, and listed the headings could allow a mueh smaller sign of about 100 square feet.
Following is an example:
1411-1425
Ramsey County Public Works
Ramsey County Sheriff Patrol Station
Arden Hills Operations & Maintenauce
Mounds View Schools Maintenance
MN Army National Guard Joint Training Site
MN Army National Guard Field Maintenance
(brick)
(brick sign base) (sign base)
By reducing the amount of information and providing more space in between the lettering the
sign would be more visible for traffic traveling along Highway 96 and Hamline Avenue. While
it is true that some things would need to be left off of the sign, this would really not be much
different than signage for an offiee building with many tenants; the sign allows people to find the
buildings and site, once they find the site they would then proceed to the building for the
individual tenant. The address numbers at the top of the sign may prove more helpful to identify
the site than any amount of text. In addition, by keeping the size of the sign to 100 square feet
(for the sign cabinet area, the base and side would make the overall monument larger) Ramsey
County would have additional size to work with, above the 45 square feet permitted, but the sign
would be more consistent with Civic Center Zoning District and the Arden Hills Sign Ordinance.
\\Earth\Planning\Planning Cases\2005\05-10 RCPWF Sign Variance {PENDING)\04-06-05 PC Report OS-to_doc
Page 5 of7
Findings and Recommendation
In regard to the Sign Standard Adjustment criteria staff has made the following findings:
.
1. There are site conditions (traffic, readability for traffic moving 50+ mph) which require a
sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent
to the site.
2. The sign adjustment will allow a sign of exceptional design or a style that has potential to
enhance the area (one sign for several agencies) and is more consistent with the arehiteeture
and design of the site.
3. The sign adjustment will result in a sign that is inconsistent with the purpose of the sign
district and the zoning district in which the property is located.
Therefore, in Planning Case #05-10 staff recommends denial of the Sign Standard Adjustment
based on the aforementioned findings and for the following reasons:
1. While the sign would be visible from Highway 96, the amount of information
required for sign and the speed of traffic on Highway 96 (which would increase the
need larger text) may require a Sign Standard Adjustment. However, a smaller
variance from the Sign Ordinance Standards would still result in greater visibility and
would be more consistent with the City's Sign Ordinance Standards.
2.
The proposed sign is inconsistent with both the Civic Center Zoning District and Sign
District 6 which anticipated more destination oriented facilities that would not require
as much signage as the commercial zoning and signage districts. The proposed sign
is much larger than allowed for any commercial zoning and signage districts in the
City.
.
Plan Review Comments
A. Ifbuilding or electrical permits are required, applications and plans shall be submitted to
the Building Official a minimum of two (2) weeks before the planned start of
construction.
B. No eonstruction shall begin before plans are approved by the City of Arden Hills'
Building Official.
C. A Sign Permit is necessary for all sign installation in the City of Arden Hills and would
still be required if this sign variance is approved.
\\Earth\Planning\P~anning Cases\2005\05-10 RCPWF Sign Variance (PENDING)\04-06-05 PC Report OS-tO.doc
Page 60f7
.
.
.
.
Options
1.
2.
3.
Recommend approval as submitted.
Recommend approval with conditions.
Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
Table for additional information.
4.
Deadline for Al!encv Actions
The City of Arden Hills received the completed application for this request on February 25, 2005
Pursuant to Minnesota State Statue, the City must act on this request by April 26, 2005 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may with the petitioners' consent extend the review period beyond the 120
days.
4a-l Vicinity Ad ,pIctures of the sign mock-up.
4a-2 Original Plans ent submitted by the applicant.
4a-3 Re . sand stateme by the applicant 03/30/05.
\\Earth\Planning\Planning Cases\2005\05-1O RCPWF Sign Variance (PENDING)\04-06-05 PC Report 05~lO.doc
Page 70f7
. City Council Meeting
Attachment 6B - 2
.
.
May 9, 2005
Home
Eleetrical Division
Jam
~ Samples
Magnet Signs
Prices Samples
Job Site Signs
Prices Samples
Do-It-Yourself R-T-A
Pricing Samj)les
Decals &-&ickers
Store Fronts
Prices Samples
Building Letters & Plaques
How To Applv Vinyl
Illuminated Signs
Lighted Can Samples
Billboards
Prices Samples
Changeable Letter Signs
Changeable CoPY Prices
Vehicle Lettering (wtap~
Vehicle Samples
Proiect Planning
~
.ble Distance
Sign Substrates
PreparingJ'iles
Contact Form
.
Banners~ Signs ~ Vehicle"f
& Bu,ine.u.LettHill&.
E.CS Sizns is a full service sign shop specializing custom design signs.
Please, come on in & make yourself at home... we are happy to have you.
We create a wide array of indoor and outdoor advertising media utilizing
HIGH PERFORMANCE VINYL.
I
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r qUlrements: This table determines
which size letters allow good visibility at
varying distances. Keep in mind, block letters
can be read from a greater distance than script
letters. The table gives examples ofbloek
letter readability. Readability may vary 10%
depending on various color eombinations. For
the best results use black or red on a white
background.As a general rule the Greatest
Impaet Readable Distance is 10 feet for every
I inch of letter height.
Read Time: From years of study, it has
been determined that the reeommended
minimum reading time is 5 seeonds.
The times in seconds are ealculated assuming
a I" letter to be readable at 50 feet. Each I"
increase results in an additional 50 foot
readability.
The chart to the right also assumes free
flowing traffie. Traffic lights, stop signs, and
other conditions can, in some cases, justifY
smaller character heights.
Remember, the figures in the chart represent
the time from whieh letters first become
readable until one passes by the sign. They
are the maximum. The need to monitor traffic
conditions, and standard driving concerns
restrict the amount of time a driver can
dedicate to reading your message. The answer
is to allow the driver more time to read the
message through larger letter sizes.
->(."'. ','<,';~~;.i-".'h'~:;;>:_~;*~'io
.
~
Readable Minimum
Maximum Distance Req uired
Viewing For Letter
Distance Maximum Height in
in Feet Impact in Inches
Feet
100 40 4"
200 60 6"
350 (city 80 8" Ch
block)
450 100 10"
525 120 12" (
630 150 15" I
750 180 18"
1,000 240 24tt
1,320 (1/4 320 32"
mile)
1,550 360 (city 36"
block)
Duration of Readability
(Time in Seconds)
M.P.H. 4" 6" 8" 1011
25 5.5 8.2 10.9 13.6
35 3.9 5.8 7.8 9.7
45 3.0 4.5 6.1 7.6
55 2.5 3.7 5.0 6.2
65 2.1 3.1 4.5 5.7
#
-
Prepared by: SC
Depl.: CD
Council Mtg. Date: 5/9/2005
Final Action Needed By: 5/9/2005
~
~HlLLS
City of Arden Hills
Request for Council Action
.'
Agenda Item II
AdoDI Chanlles to the City's Sanitary Sewer Reaulations
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
Motion to Adopt Ordinance No. 362 Relating to Sani1ary Sewers and Modifications to ''Types of Wastes
Restricted or Prohibited".
Staff Recommendation:
Same
Advisory Commission Action:
Commission
Date
Action
Supporting DocUments (which are attached to this Action Form):
.
D Memo/letter:
Memo from Dave Scherbel dated May 3, 2005
D Resolution (No.
D Ordinance (No.362)
D Engineering Recommendation:
D Attornay Recommendation:
DOther:
Financial Implications:
None
Administrator/Staff Comments:
This regulation change witt authorize the City to require property owners to install corrective measures to
the sanitary sewer line, connecting to the Municipal Sanitary Sewer, if discharges are causing problems.
The City Attorney drafted and reviewed the same.
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Page t of 1
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EN HILLS
MEMORANDUM
I>ATE:
Agenda Item 6.C
May 3, 2005
TO:
Seott Clark, Community Development Director
FROM:
Dave Scherbel, Building Official
SUBJECT:
Proposed Code Amendments - Sanitary Sewer Regnlations
Snmmarv
This memo is to provide a brief outline for Ordinance 362 Regarding Sanitary Sewer
Regulations, "Types of Wastes Restricted".
Staff is recommending the proposed additional language to help provide clarity for responsibility
and enforcement of the City's current regulations. The proposed additions to the sewer
regulations will provide clarity for staff to have the owner who is responsible for blocking the
sanitary sewer, to either make the necessary repairs/adjustments to their sanitary sewer lines or
be able to back charge the owner for all eosts incurred by the City to maintain or repair the City's
sewer system.
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~~ILLS
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 362
AN ORDINANCE RELATING TO SANITARY SEWER REGULATIONS
THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTION 1010.08,
SUBDIVISION 4 RELATED TO "TYPES OF WASTES RESTRICTED OR
PROHIBITED" IS HEREBY ADDED TO THE ARDEN HILLS MUNICIPAL CODE TO
READ AS FOLLOWS:
City Code Section 1010.08; Types of Wastes Restricted or Prohibited.
CHANGES TO SANITARY SEWER REGULATION
.
Section 1010.08
Suhd. 4 Obiectionable Material. It shall be unlawful for any
person to discharge or cause to be discharged, or for any property
owner to allow the discharge of, any objectionable material,
including, but not limited to, cloth, rags or similar materials, into
the Munieipal Sanitary Sewer System. In those cases where it can
be determined that the objectionable materials are being
diseharged into the Municipal Sanitary Sewer System from a
private sanitary sewer line, the City's Plumbing Inspector shall
notify the property owner to either discontinue or cause to be
discontinued the practice of discharging objectionable materials
into the Municipal Sanitary Sewer System or, in the alternative, at
the property owner's sole expense and cost, the property owner
shall install and maintain traps, grinders, and/or interceptors within
that portion of the private sanitary sewer line which connects to the
Municipal Sanitary Sewer System. The notice shall be sent by
certified mail. If the property owner fails to discontinue or cause
to be discontinued the practice of discharging objectionable
materials into the Municipal Sanitary Sewer System or fails to
install and maintain traps, grinders and/or interceptors, the City
may assess the costs incurred by the City for excessive
maintenance or repairs to the Municipal Sanitary Sewer System, .
and may pursue other legal or equitable remedies against the
property owner.
\\Earth\Admin\CounciJ\Ordinances\Ordinance 362 Sanitary Sewer Regulations - Types of Restricted or Prohibited Wasles.doc
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~HILLS
City of Arden Hills
Reqnest for Council Action
Agenda Item II
Adopt Chan!les to the Citv's Liauor Reaulatlons
Budgeted Amount:
Actual Amount:
Funjing Source:
,
.
Prepared by: SC
Dep!.: CD
Council Mtg. Date: 5/9/05
Finat Action Needed By: 5/9/05
Council Action Request:
Mo1ion to Adopt Ordinance No. 363 Relating to Liquor License and Modification to "Places Ineligible for
License"
Staff Recommendation:
Same
Advisory Commission Action:
Commission
Date
Action
Not
PTRC
Not
Supporting Documents (which are attached to this Action Form):
.
i:8J Memo/Leller:
Memo from Dave Scherbet dated May 3, 2005
D Resolution (No.
D Ordinance (No.363)
D Engineering Recommendation:
D Allorney Recommendation:
DOther:
Financial Implications:
Administrator/Staff Comments:
This regulation changes will allow the City to withhold a liquor license if annual Fire Inspection, Building
Inspection or olher Cl1y Ordinance provisions are detected and not complied with. This issue has
surfaced in the past and this regulation change gives the City explicit authority to withhold a license if
Code violations are not corrected. The City Attorney drafted and reviewed the same.
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Page 1 of 1
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EN HILLS
MEMORANDUM
DATE:
May 3, 2005
Agenda Item 6.D
TO:
Scott Clark, Community Development Director
FROM:
Dave Scherbel, Building Official
SUBJECT:
Proposed Code Amendments - Liquor Licensing
Summary
This memo is to provide a brief outline for Ordinance 363 Regarding Liquor Lieensing, "Plaees
Ineligible for License".
Staff is recommending the proposed additional language to help provide clarity for responsibility
and enforeement of the City's current regulations. The proposed language to the City's liquor
regulations will ensure that the business is in eompliance with the most recent fire and life safety
regulations before issuance of a liquor license.
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~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 363
AN ORDINANCE RELATING TO LIQUOR LICENSE
THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTION 510.01,
SUBDIVISION 4-F, RELATED TO "PLACES INELIGIBLE FOR LICENSE" IS
HEREBY ADDED TO THE ARDEN HILLS MUNICIPAL CODE TO READ AS
FOLLOWS:
City Code Section 510.01, Subd. 4; Places Ineligible for License.
CHANGES TO LIQUOR LICENSE
Section 510.01
Subd. 4-F No lieense shall be granted for any premises which
is not in complianee with the City's Building Code, Fire Code or
Development Regulations, subject to annual review.
\\Earth\A.dmin\Council\Ordinances\Ordinance 363 Liquor License - Places Ineligible for License.doc
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~HlLLS
City of Arden lIiIls
Request for Council Action
Prepared by: Greg Brown
Dept.: Engineering
Council Mtg. Date: 519/2005
Final Action Needed By:
5/9/2005
Agenda Item I.
AdoDt Resolution 05-36
Budgeted Amount: 50,000
Actual Amount: 50,000
Funding Source: Streets General Fund
Council Action Request;
Motion to approve the finaJ plans and specifications and order the advertisement
for bids for the 2005 Seal Coat Project.
Staff Recommendation:
The plans and specifications for the 2005 Seal Coat Project have been completed.
The proposed improvements included with the 2005 Seal Coat Project are feasible
and are within the budget of the City's CapitaJ Improvement Program. It is
recommended that the 2005 Seal Coat Project be advertised for bid. Council will
be presented with the bid results and potential contract award at the June 13,2005
meeting. Staff is recommending the adoption of Resolution No. 05-36.
Advisory Commission Action:
Commission
Date
Action
N.ot..Applicable
Not Ap'p~cable ..
i .... .... ...... .1'J()t"pplicable
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
I2J Memo/Letter:
I2J Resolution (No. 05-36)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
I2J Other:
. 2005 Seal Coat Project Location Map
Financial Implications:
In 2005, the City budgeted $50,000 towards seaJcoating projects. Sealcoating is
generally performed by the City once every two years.
Administrator/Staff Comments:
City staff recommends approval of Resolu1ion No. 05-36.
.
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URS
ITEM 6.E
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612)370-0700
Fax: (612) 370-13783
To:
Michelle Wolfe/
Arden Hills
Copy:
Tom Moore/Arden Hills
Jim Perron/Arden Hills
Frank Ticknor/ URS
File:
31809831.00101
From: Gregory Brown, PE
Arden Hills City Engineer
Date: May 9,2005
Subject: Authorization to Advertise for Bids
2005 Sealcoat Project
Background
As part of the continuing maintenance ofthe City pavement infrastructure, the City has budgeted
$50,000 towards street sealcoating projects performed generally once every two years. The last
project was completed in 2003. Typically the City has been sealcoating streets within 2-3 years of
reconstruction or overlay work and then on recurring intervals of 8 years. All of the streets
included with this years program have been reconstructed or overlayed within the last 3 years.
City crews perform crack sealing prior to the contractor's sealcoating operation. Following the
sealcoating operation, City crews sweep the streets and collect the excess aggregate material.
Project Description
The project area for this year includes the Karth Lake East neighborhood (overlayed in 2003), the
Ingerson neighborhood (reconstructed in 2003) and the Edgewater neighborhood (reconstructed
in 2004). The project includes a bid alternate for the sealcoating of Cummings Park Drive
(reconstructed in 2003) which could be awarded if bids are favorable. Streets such as Tiller Lane
and Amble Drive are included with this project although they were not part ofthe recent capital
improvements projects. The attached Exhibit illustrates the streets included with the 2005
sealcoat project.
The proposed work indicated here is based on final Plans and Specifications prepared by the City
engineer. The estimated cost of construction is approximatcly $42,000 with the overall Project
cost approximately $50,000. The estimated cost reflects recent discussions with potential
contractors to account for the current oil prices. The adopted budget includes an overall project
cost of $50,000 (general fund). The Lift Station Reconstruction project is funded entirely under
the Sanitary Sewer Enterplise Fund which has a current balance of $1,138,151.
C\DocumenlS and Settings\schav.l1.johnson\Local Settings\Ternporary lnlemet Fi1es\OLK85\Agcnda Memo 5-9-05 2005 Sea1coat Ad
Authorization.doc
Memorandum
May 9, 2005
Page 2
The Mounds View School District has expressed interest in including scheduled sealcoat work at
MVHS with the City project (at their cost). The school district has been informed that the City
will cooperate however they must provide the necessary infonnation and cost sharing agreement
by May 13th, in order to be included with the City project.
Project Schedule
A public bidding process will be required for this project. The schedule below for the 2005
Sealcoating Project is based on an Authorization to Advertise for Bids on May 9, 2005.
Advertisement Period
Bid Opening
A ward Contract
Construction Period
May 13, 2005 - June 6, 2005
June 7, 2005
June 13, 2005
July - August, 2005
Recommendation
The City engineer requests that the Council provide Authorization to Advertise for Bids for the
2005 Sealcoating Project.
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URS
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~~HILLS
2005 SEAL COATING PROJECT
PROJECT LOCATION MAP
EXHIBIT 1
R:!m51021>!All-8ASOIAPS}D:HlBITWAPS/2005-s-IC
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~
~LLS
City of Arden Hills
Ramsey County, Minnesota
RESOLUTION NO. 05-36
A RESOLUTION
APPROVING THE PLANS AND SPECIFlCA nONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR THE 2005 SEAL COAT PROGRAM
WHEREAS, The City of Arden Hills authorized the preparation of detailed plans and
specifications addressing the necessary requirements of the 2005 Seal Coat Program; and
WHEREAS, the City Engineer has prepared specifications for the 2005 Seal Coat
Program Plan in the Edgewater Neighborhood, Ingerson & Hamline Neighborhood and Karth
Lake Neighborhood.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
illLLS, MlNNESOT A:
I. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered.
3. Plans and specifications prepared by the City Engineer for such improvement pursuant to
Council resolution are hereby approved and shall be filed with the City Clerk.
4. The City Clerk shall prepare and cause to be inserted in the official paper an
advertisement for bids upon the making of such improvement under such approved plans
and specifications. The advertisement shall be published for 3 weeks, shall specify the
work to be done, shall state that bids will be considered by the Council at its regular
meeting June, 13th, 2005, in the Council Chambers of City Hall, and that no bids will be
considered unless sealed and filed with the Clerk and accompanied by cash deposit,
cashier's check, bid bond, or certified check payable to the Clerk for 10 percent (1n%) of
the amount of each bid.
ADOPTED by the Council this 9th day of May, 2005.
Beverly Aplikowski, MAYOR
ATTEST:
-
Michelle A. Wolfe, CITY ADMINISTRATOR
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.
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.prepared by: PH ~
Dept.: Com. Dev.
Council Mtg. Date: 05/09/05
Final Action Needed By: 5/9/2005
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~LS
City ot Arden Hills
Request for Council Action
Agenda Item ~iiI,;)
tMm
PC #05-07: RCPWF Covered Front Porch Encroachments
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: $0.00
Council Action Request:
-Cons ide' Ordinance #357 which would amend section 6.C.2.a of the Zoning Ordinance and insert new
section 6.C.2.d into the Zoning Ordinance, allowing for front porches of up to ten feet and with a minimum
setback of 30 feet from the front or side-yard corner property lines, which meet design standards to be
allowed subject to staff review and approval.
-Consider Resolution #05-29 which would add the front porch language and Front Porch Design
Guidelines to Appendix A of Zoning Ordinance #291.)
Staff Recommendation:
Approve Ordinance #357 which would amend section 6.C.2.a of the Zoning Ordinance and insert new
section 6.C.2.d into the Zoning Ordinance, allowing for front porches of up to ten feet and with a minimum
setback of 30 feet from the front or side-yard corner property lines, which meet design standards to be
allowed subjec1 to staff review and approval.
Approve Resolution #05.29 which would add the front porch language and Front Porch Design Guidelines
to Appendix A of Zoning Ordinance #291.
Advisory Commission Action:
.
Commission
Date
Action
Planning
PTRC
-------~-"----_.,~-------~-+-----3/2/2005 -~.---------A-~------a---(5 0)
.ppr()ye . .~... ...
j\Jotl'.ppliC:l3~IEl...
.. Not applicabte
Supporting Documents (which are attached to this Action Form):
l2J Memo/Leller:
Staff Report to the City Council- May 9, 2005
l2J Resolution (No. 05-29)
l2J Ordinance (No.357)
o Engineering Recommendation:
o Allorney Recommendation:
DOtherl
Financiat tmplications:
Administrator/Staff Comments:
.
Page 1 of 1
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~HILLS
MEMORANDUM
DATE:
Agenda Item 7.A
May 9, 2005
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner ~L
SUBJECT: PC #05-07, The City of Arden Hills
Covered Front Porches as Permitted Encroachments
(subject to administrative approval)
Requested Action
· Consider Ordinance #357 which would amend section 6.C.2.a of the Zoning Ordinance
and insert new section 6.C.2.d into the Zoning Ordinanee, allowing for front porches of
up to ten feet and with a minimum setback of30 feet from the front or side-yard corner
property lines, which meet design standards to be allowed subject to staff review and
approval.
· Consider Resolution #05-29 which would add the front porch language and Front Porch
Design Guidelines to Appendix A of Zoning Ordinance #291.
Planninl! Commission Recommendation
Recommendation and Conditions of Approval
At their March 2, 2005 meeting the Planning Commission reviewed Planning Case #05-07 and
unanimously reeommended approval (5-0) ofthe Zoning Ordinance Amendments as was
proposed at that time.
Update
At the April 25, 2005 City Council Work Session the City Council directed staff to review
language relating to the base of the porch as a solid masonry perimeter and instead to return to
the Council with language which allowed for more flexibility for the porch base. Attached are a
copy marked "EDITED" whieh shows the changes proposed for Ordinance #357, many of which
remain from the April 25th meeting. Also attached is a clean copy of Ordinance #357 which
includes all of the changes up to this point. 'The design guidelines from Resolution #05-29 are
also attached and also reflect all ofthe changes made up to this point.
\\Earth\PJanning\Planning Cascs\2005\05-07 Zoning Ordiancc Amendments for Front Porch Encroachments (PENDING)\05-09-05 CC Report
05-07.doc
Page 1 of2
Options
1. Recommend approval as submitted.
2. Recommend approval with conditions.
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Attachments
7 A-I Ordinance #357 (with edits shown)
7A-2 Ordinance #357 (clean copy)
7A-3 Resolution #05-29 with the related Appendix A Design Guidelines (with edits shown)
7A-4 Resolution #05-29 with the related Appendix A Design Guidelines (clean copy)
7A-5 Example drawings from April 25, 2005 Staff Report to the City Council
\\Earth\Planning\Planning Cases\2005\05-07 ZOtling Ordiancc Amendments for Front Porch Encroachments (PENDlNG)\05-09-05 CC Report
05-07 _doc
Page 2 of2
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City Council Meeting
May 9, 2005
Attachment 7 A - 1
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@IU
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~~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 357
AN ORDINANCE RELATING TO COVERED FRONT PORCHES AS PERMITTED
ENCROACHMENTS FOR SINGLE-FAMILY DETACHED DWELLINGS
THE ARDEN IlILLS CITY COUNCIL ORDAINS THAT SECTION 6(C)2(a) OF ARDEN
HILLS ORDINANCE 291 IS AMENDED; AND SECTION 6(C)2(d) IS AI>DED TO
ARDEN HILLS ORDINANCE 291 TO READ AS FOLLOWS:
Section 6(C)2(a), Parts of the Principal Structure. Features which are part of a principal
structure, including but not limited to eaves, eantilevered areas, cornices, canopies, awnings,
4eeks, baleonies, steps; ramps, fire escapes and chimneys, may extend three (3) feet into the
required front, side, and rear setbacks but in no case shall these encroachments be less than six
(6) feet from any lot line, except that steps,. Decks, uncovered;li1otches, ramps;'ahd st,B may
extend six (6) feet into the required front, side, and rear setbacks but in no case shall these
encroachments be less than six (6) feet from any lot line. Required,~~epsperfl\~@Jlilem<\tid
S':'jH;n ';~ M;~/ii;'ll 00!!t'" .. 'tiel'll:' croachments
. m.w. 8...,1:1 .~.iiIJ~~'lU .i;!<P. .
Section 6(C)2(d), Covered Porches for Siul!le-Family Detached Dwelliul!s.
1. In required single-family residential front yard setbacks, covered porehes attached to the
principal structure may extend no more than 10 feet into the required front setback;
pr?~idedi~at; t~e P?r~~ i~?o clo~er t~.~n 3? .reet~o~.the~?ntl?t. ~ine . .
f:~~~~~l. rJ!it:~i'l#t~~,,~i~nal Buildipg Code), tJl.~'porchc~~pi~~~wit .
~n~eri'~~:se~ , the design of the porch is consistent with the City's Porch Design
Guidelines, and the porch has been approved by the Community Development Director
or Development Direetor's designee. The Community Development Director or
Development Director's designee must make the following findings to approve a porch
encroachment of up to 10 feet:
(a) The exterior materials of the proposed porch are consistent or eomplementary in
color, texture, and quality with those visible at the front of the dwelling;
(b)
The roof of the proposed porch is properly proportioned to and integrated with the
roof of the dwelling and has no less than a 3/12 slope;
~ .
(d) At least sixty five (65) percent of the exposed porch fayade
founctfil:ililjj is open or occupied by windows, screens and/or doors ef
transparellt material; and the fa ade constitutes the area from the floor level of the
porch to the porch ceiling;
aha ili~~col:i1y .
p3:ftial) are pro
(e) Building Permits shall be required before construction can begin.
2.
In required single-family residential side-yard comer setbacks, eovered porches attached
to the front of a principal building facing the side yard corner setback may extend no
more than ten (10) feet into the required side-yard comer setback, provide~Ith~t;the
p~rchis ~o..d~~er ..t~~ thi~tq?! re~t~o~.theside-yard corner 10{ line ~~~~.~
r~q\ljri(lrst~sP<e~. tft~f!I!~ifi~~~~~nax'i~l!il'ql#g!!.~I!li!;li that the design of the porch is
consistent with the City's Porch Design Guidelines, and the porch has approved by the
Community Development Director or Development Director's designee. The
Community Development Director or Development Director's designee must make the
findings required by Section 6.C.2.d.l, letters (a)-(e) as listed above in order to approve a
poreh encroachment of up to ten (10) feet.
.
Effective Date.
This Ordinance shall become effective the 19th day of May, 2005.
Passed by the City Council of the City of Arden Hills the 9th day of
May, 2005.
Adoption Date.
BEVERLY APLIKOWSKI, MAYOR
ATTEST:
MICHELLE WOLFE
CITY ADMINISTRATOR
Pnblication Date. Published on the
of
,2005.
.
2
. City Council Meetiug
Attachment 7B - 1
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May 9, 2005
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~~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 357
AN ORDINANCE RELATING TO COVERED FRONT PORCHES AS PERMITTED
ENCROACHMENTS FOR SINGLE-FAMILY DETACHED DWELLINGS
THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTION 6(C)2(a) OF ARDEN
HILLS ORDINANCE 291 IS AMENDED; AND SECTION 6(C)2(d) IS ADDED TO
ARDEN HILLS ORDINANCE 291 TO READ AS FOLLOWS:
Section 6(C)2(a), Parts of the Principal Structure. Features which are part of a principal
structure, including but not limited to eaves, cantilevered areas, cornices, eanopies, awnings,
balconies, fire escapes and chimneys, may extend three (3) feet into the required front, side, and
rear setbaeks but in no case shall these eneroachments be less than six (6) feet from any lot line.
Decks, uncovered porches, ramps, and steps may extend six (6) feet into the required front, side,
and rear setbacks but in no case shall these encroachments be less than six (6) feet from any lot
line. Required steps per the International Building Code shall be permitted eneroachments
Section 6(C)2( d). Covered Porches for Single-Familv Detached Dwellings.
1. In required single-family residential front yard setbacks, covered porches attached to the
prineipal structure may extend no more than 10 feet into the required front setback;
provided that; the porch is no closer than 30 feet from the front lot line (excluding
required steps per the International Building Code), the porch complies with the side yard
interior setbacks, the design of the porch is consistent with the City's Porch Design
Guidelines, and the porch has been approved by the Community Development Director
or Development Director's designee. The Community Development Director or
Development Director's designee must make the following findings to approve a porch
encroachment of up to 10 feet:
(a) The exterior materials of the proposed porch are consistent or complementary in
color, texture, and quality with those visible at the front of the dwelling;
(b) The roof of the proposed porch is properly proportioned to and integrated with the
roof of the dwelling and has no less than a 3112 slope;
(c)
The base of the porch is not open; the base shall be either a masonry perimeter
foundation (note: frost footings will be required for a building permit), or be
screened by a solid fascia consistent with the front of the home or lattice with
openings no larger than 2 inches x 2 inches and painted to be eonsistent with the
front of the home.
.
(d) At least sixty five (65) percent of the exposed poreh fayade (excluding the
foundation) is open or oceupied by screens and/or screen doors; and the fayade
constitutes the area from the floor level of the porch to the porch ceiling; up to
thirty five (35) percent of the fayade may be solid and may only be occupied by
columns, spindles, and railings; solid walls (even partial) are prohibited.
(e) Building Permits shall be required before construction can begin.
2.
In required single-family residential side-yard comer setbaeks, covered porches attached
to the front of a principal building facing the side yard corner setbaek may extend no
more than ten (10) feet into the required side-yard corner setback, provided that; the
poreh is no closer than thirty (30) feet from the side-yard eomer lot line (excluding
required steps per the International Building Code), that the design of the poreh is
consistent with the City's Poreh Design Guidelines, and the porch has approved by the
Community Development Director or Development Director's designee. The
Community Development Director or Development Director's designee must make the
findings required by Section 6.C.2.d.1, letters (a)-(e) as listed above in order to approve a
porch encroachment of up to ten (10) feet.
.
Effective Date.
This Ordinanee shall beeome effeetive the 19th day of May, 2005.
Adoption Date.
Passed by the City Council of the City of Arden Hills the 9th day of
May, 2005.
BEVERLY APLIKOWSKI, MAYOR
ATTEST:
MICHELLE WOLFE
CITY ADMINISTRATOR
Publication Date. Published on the
of
,2005.
.
2
. City Council Meeting
Attachment 7 A - 3
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May 9, 2005
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Sib'--
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-'1\~ HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
ST ATE OF MINNESOTA
RESOLUTION NO. 05-29
RESOLUTION AMENDING APPENDIX A OF ZONING ORDINANCE NO. 291 TO
INCLUDE I>ESIGN GUIDELINES AND PROCEDURES FOR COVERED FRONT
PORCHES AS ENCROACHMENTS INTO FRONT AND SIDE YARD CORNER
SETBACKS
WHEREAE: Arden Hills has adopted new regulations allowing covered front porches in
front and side-yard corner setback areas subject to certain conditions.
WHEREAS: These regulations include a specific administrative review procedure and
'design guidelines for covered porches proposed to encroach in the front yard or
side-yard corner setback areas up ten feet but in no case leaving a setback of
less than thirty feet from the porch to the property lines.
NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills
directs staff to include in Zoning Ordinance No. 291, Appendix A. the design guidelines
and application procedure for porches which encroach into the front and side-yard
corner setback areas.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY
OFMAY,2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
.
.
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APPENDIX A
PROCEDURAL MANUAL
SITE PLAN REVIEW ....................................................,..............................................................3
REZONING....................................................................................................................................7
SPECIAL USE PERMIT ...............................................................................................................8
V ARlANCE ..................................................................................................................................11
PLANNED UNIT DEVELOPMENT .........................................................................................12
ZONING ORDINANCE AMENDMENT ..................................................................................18
SIGN PERMITS...........................................................................................................................19
PRELIMINARY PLAT (PLAN).................................................................................................22
FINAL PLA T ................................................................................................................................25
MINOR SUBDIVISION/LOT SPLIT OR CONSOLIDA nON ..............................................27
LANDSCAPE PLAN ...................................................................................................................29
COVERED FRONT PORCH ENCROACHMENTS AND COVERED
FRONT PORCH ENCROACHMENT DESIGN GUIDELINES ............................................31
This Proeedural Manual is not adopted as part of the Zoning Ordinance but has been adopted by
resolution. Amendments to this Procedural Manual will therefore be made by subsequent
resolutions.
.
COVERED PORCH ENCROACHMENTS AND COVERED PORCH
ENCROACHMENT DESIGN GUIDELINES
A. CITY REVIEW PROCEDURE
1. Applicant reviews proposal with City Planner before plans are finalized.
2. Applicant submits application and submission documents to the City.
3. Community Development Director or their designee reviews application and
review the findings to determine compliance with City regulations
4. The Community Development Director or their designee provides a written
review of application to the City Building Official and the applicant.
5. rfthe Community Development Director or their designee has approved the
porch addition the applicant may submit an application for a building pennit.
B. SUBMISSION REQUIREMENTS
LOCf.TION MAP
/\pplicant provides a general map (8 l'L"][ II" is acceptalJle) illustrating ilie
generallocatioH ofilie prol'lerly for which the awlication is beiHg made.
mVNERSHIP REPORT
1. Record O'Nners ofilie prol'lerly;
2. f.pplicaat if different thaH Owner;
3. ..\dEkesses and phone lilll:HlJers ofO',vner and Applieant;
1. Owners and addresses of all property aButting or aer-ess the street from ilie
prol'lerty f-or which a Variance is l'lroposed.
.
WRlTTENSTATEMENT
1. The applicant shall provide a written deseription of the proposed covered front porch
eneroachment including; the general style and form of the porch, roof materials,
exterior wall materials, floors and interior materials, ceiling materials, column
materials, spindle and railing materials, and base materials, to provide an accurate
description of the proposed covered front porch encroachment and demonstrate
compliance with the City's covered porch encroachment design guidelines.
OTH.ER CONSID~tI('I)lI!jS
l. Photographs shp
2. Elevations orren
3.' Other plans, as appropriat~ toreq
tl1!iiflrpposedcovere<j]ip
\~tl eovered porcheiili:i
SURVEY
The applicant shall provide the City with a survey showing the property lines, existing setbacks and
.
. proposed setbacks so that City staff may determine if the proposed covered porch encroachment is
eompliant with City Covered Front Porch Eneroachment Design Guidelines and Zoning Ordinance
Regulations. Surveys shall include the following:
.
SITE PLAN
.
1.
The date, north point, map scale, name and address ofthe applicant, owner,
operator, surveyor, engineer and designer, including their license numbers and seals;
A eorrect boundary survey and legal description of the subject property made and
certified to by a registered Land Surveyor indicating total acreage of site;
Depiction of all watercourses, lakes, marshes, wooded areas, rock outcrops, power
transportation poles and lines, gas lines, single trees with a diameter of eight (8)
inches or more as measured three (3) feet above the base of the trunk, and any other
significant existing features;
Delineation of topography of subject property with eontour intervals of not more
than two (2) feet and supplemental of one (1) foot in extremely flat areas, the data
for which shall be derived from the fifth general adjustment of 1929;
The location, right-of-way width, dimensions and names of existing or dedicated
streets or other public lands, permanent buildings and structures, easements, section
and corporate lines within the subject property and within a distance of one hundred
(100) feet from the property boundaries;
Descriptions, reference ties and elevations of all benchmarks;
Location of all monuments existing at the time of the survey, and those which the
surveyor shall have located at the corners of the subject property;
Reference to and relations of municipal, township, county or seetion lines to lines of
the subject property by distances, angles, radii, internal angles, points and
curvatures, tangent bearings and lengths of all ares; and
Boundary lines of adjoining property within one hundred (100) feet, identifying
owners.
2.
3.
4.
5.
6.
7.
8.
9.
Sufficient detail to clearly show the conditions of the property, the location of the proposed
porch, and the area surrounding the proposed porch. This may be shown on the surveyor
included as a separate document. Plans should be drawn to scale (engineer's or architect's
scale) y. mch toori~'foot;ari.dthe scalef~!:flJlltiJe lis(~~on the1\l~~. Pl~~i\liso
inclu wing;
1. bu)llting lo(;~l:iQn( s
2. l1m';(lifing lot\lifion(
3. . Calc n oftofal buil\llng eo
4. :. dalcula'tioll or irnperviouslhard s
5. Drivewa~and sidewalk loeation.
6. Fences and retafuing walIs.
7. Shoreland boundaries, if appli,,:;Ible (including official OHw elevatll'lI'l).
8. Wetlan\J..boundanes, ifapplicabie.
tbrl&,
setbaCks.
DRAINAGE PLAN
.
1. Existing and generalized proposed drainage facilities
2. Potential ponding areas
STRUCTURAL PLANS
I. Sketches or illustrations indicating the architectural treatment of the proposed
covered porch encroachment.
C. COVERED FRONT PORCH DESIGN GUIDELINES
The following are general design guidelines and criteria that will help you in the planning, design, and
construction of your porch addition. Porches that encroach into the front OT side-yard comer setback areas shall
be required to meet the following design guidelines and shall require approval of the Conunnnity Development
Director or their designee prior to any building permits being issued (per Section 6.C.2.d of the Zoning
Ordinance).
General Form
The form of your porch addition is the outer shape ereated by the exterior walls and roof. The fonm
of the addition should be appropriate and eompatible to the fonm of your existing home. Se~l~pel1iJi\c
f~{~mH!iljr;!t;kllt~~@~i~Dst:Q:ry~ ohe and one-half sto~;:~n<if~inbleii;l~~~~;nomes on the folloW~ng
':<<-'-'-"f<
pages;
Base ofthe Porch
The base of the porch is not open, the base IHltSt- $jj~\l be
f~)Undation with frost footings, ",,"' "
c
.
Ceilings
Open-air porches must have ceilings of durable grade materials such as beadboard or painted or
stained wood. Enclosed I'Srehe8 may haw eeiliRg materials sf sheet rseIc, paneling material sr wseEl.
Columns
Structural eolumns should be clad in finish grade, wood trim or be a deeorative shape that is
compatible with the design of the existing house. The columns should be expressed on the exterior of
the porch to help articulate the porch fa,ade.
Exterior Walls
The exterior walls are considered to be those exterior surfaces from the floor line to the ceiling of the
porch. This surface is to be at least 65 percent open and !'i\:krrioreth;!n 35 percent solid. The open
surfaces are to be open air or occupied by ol'cFaBle windows, screens, and/or flfll lite scteen doors.
The solid surfaces are to be exterior materials that are consistent or compl~;n;entaryincolor,texture,
and,quali!y to. those ?fthe fr?nl of the existing ho;n;e Solidsurfacesm,I.)',o)1lyincludecolumns,
spindles,:linqrailillg$~ soMwalls(even Pilrtial) are prohibited.
.
.
.
.
Floors
?pen-air porches must have fl~~~. of durable:~~:B~r grade materials such as eoncrete, painted
~~ solid wood, _1I1~~i:~~_I!!I:!~~I~, or brick. Bnelesea pon;hes may Rave fleerffig
materials Duell. as tile, weeB, viE)q, aEB e)[4erior graBe 6"'1'el.
Railings
The height and spacing of railing must meet the requirem,;,~s?~the Intemati~~a!.~~ilding Code.
Acceptable railing materials are painted or stained wood, J:ljJiaj!q~~!~I..!Il:~m~OO!. and
painted metal. The design of the railing assembly should be compatible with the details of the
existing house.
Roofs
The roof or your porch addition should be properly proportioned in shape and pitch to the rooflines of
the existing house. Roofing materials should match as closely as possible to the materials of the
existing home.
Landscaping
Integrating your porch addition into your yard is as important as its integration to your house. Plant
materials and landscape features should transition the porch into your yard, providing a visual base.
Landscaping could also be placed along the entry path.
. City Council Meeting
Attachment 7 A - 4
.
.
May 9, 2005
.
.
.
~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 05-29
RESOLUTION AMENDING APPENDIX A OF ZONING ORDINANCE NO. 291 TO
INCLUDE I>ESIGN GUIDELINES AND PROCEDURES FOR COVERED FRONT
PORCHES AS ENCROACHMENTS INTO FRONT AND SIDE YARD CORNER
SETBACKS
WHEREAS: Arden Hills has adopted new regulations allowing covered front porches in
front and side-yard corner setback areas subject to certain conditions.
WHEREAS: These regulations include a specific administrative review procedure and
design guidelines for covered porches proposed to encroach in the front yard or
side-yard corner setback areas up ten feet but in no case leaving a setback of
less than thirty feet from the porch to the property lines.
NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills
directs staff to include in Zoning Ordinance No. 291, Appendix A, the design guidelines
and application procedure for porches which encroach into the front and side-yard
corner setback areas.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY
OF MAY, 2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
.
.
.
APPENDIX A
PROCEDURAL MANUAL
SITE PLAN REVIEW ...................................................................................................................3
REZONING.................................................................................................................................... 7
SPECIAL USE PERMIT ...............................................................................................................8
V ARlANCE ..................................................................................................................................11
PLANNED UNIT DEVELOPMENT .........................................................................................12
ZONING ORDINANCE AMENDMENT ..................................................................................18
SIGN PERMITS...........................................................................................................................19
PRELIMINARY PLAT (PLAN).................................................................................................22
FINAL PLAT ................................................................................................................................25
MINOR SUBDlVISlONILOT SPLIT OR CONSOLIDATION ..............................................27
LANDSCAPE PLAN ...................................................................................................................29
COVERED FRONT PORCH ENCROACHMENTS AND COVERED
FRONT PORCH ENCROACHMENT DESIGN GUIDELINES ............................................31
This Procedural Manual is not adopted as part of the Zoning Ordinance but has been adopted by
resolution. Amendments to this Procedural Manual will therefore be made by subsequent
resolutions.
COVERED PORCH ENCROACHMENTS AND COVERED PORCH
ENCROACHMENT DESIGN GUIDELINES
.
A. CITY REVIEW PROCEDURE
1. Applicant reviews proposal with City Planner before plans are finalized.
2. Applicant submits application and submission documents to the City.
3. Community Development Director or their designee reviews application and
review the findings to determine compliance with City regulations
4. The Community Development Director or their designee provides a written
review of application to the City Building Official and the applicant.
5. If the Community Development Director or their designee has approved the
porch addition the applicant may submit an application for a building permit.
B. SUBMISSION REQUIREMENTS
WRJTTENSTATEMENT
I. The applieant shaJl provide a written description of the proposed covered front poreh
encroachment including; the general style and form of the porch, roof materials,
exterior wall materials, floors and interior materials, ceiling materials, column
materials, spindle and railing materials, and base materials, to provide an accurate
description of the proposed eovered front porch encroachment and demonstrate
compliance with the City's covered poreh encroaehment design guidelines.
.
OTHER CONSIDERATIONS
1. Photographs showing the location of the proposed eovered porch encroachment.
2. Elevations or renderings of the proposed covered porch encroachment.
3. Other plans, as appropriate to request.
SURVEY
The applicant shall provide the City with a survey showing the property lines, existing setbacks and
proposed setbacks so that City staff may determine if the proposed covered porch encroaehment is
compliant with City Covered Front Porch Encroachment Design Guidelines and Zoning Ordinance
Regulations. Surveys shall include the following:
I.
The date, north point, map scale, name and address of the applicant, owner,
operator, surveyor, engineer and designer, including their license numbers and seals;
A correct boundary survey and legal description of the subject property made and
certified to by a registered Land Surveyor indicating total acreage of site;
Depiction of all watercourses, lakes, marshes, wooded areas, rock outcrops, power
transportation poles and lines, gas lines, single trees with a diameter of eight (8)
.
2.
3.
.
.
.
4.
inches or more as measured three (3) feet above the base of the trunk, and any other
signifieant existing features;
Delineation of topography of subject property with contour intervals of not more
than two (2) feet and supplemental of one (I) foot in extremely flat areas, the data
for which shall be derived from the fifth general adjustment of 1929;
The location, right-of-way width, dimensions and names of existing or dedicated
streets or other public lands, permanent buildings and structures, easements, section
and corporate lines within the subject property and within a distance of one hundred
(100) feet from the property boundaries;
Descriptions, reference ties and elevations of all benchmarks;
Location of all monuments existing at the time of the survey, and those which the
surveyor shall have located at the comers of the subject property;
Reference to and relations of municipal, township, county or section lines to lines of
the subject property by distances, angles, radii, internal angles, points and
curvatures, tangent bearings and lengths of all arcs; and
Boundary lines of adjoining property within one hundred (100) feet, identifYing
owners.
5.
6.
7.
8.
9.
SITE PLAN
Sufficient detail to clearly show the conditions of the property, the loeation of the proposed
porch, and the area surrounding the proposed porch. This may be shown on the surveyor
included as a separate document. Plans should be drawn to seale (engineer's or architect's
scale) not less than Y. inch to one foot; and the seale shall be listed on the plans. Please also
include the following:
1. Principal building location( s), dimensions and setbacks.
2. Accessory building location(s), dimensions and setbacks.
3. Calculation of total building coverage.
4. Calculation or impervious/hard surfaee eoverage.
5. Driveway and sidewalk location.
6. Fences and retaining walls.
7. Shoreland boundaries, if applicable (including official OHW elevation).
8. Wetland boundaries, if applicable.
DRAINAGE PLAN
1. Existing and generalized proposed drainage faeilities
2. Potential ponding areas
STRUCTURAL PLANS
1. Sketches or illustrations indicating the architectural treatment of the proposed
covered porch encroachment.
C. COVERED FRONT PORCH DESIGN GUIDELINES .
The folloving are general design guidelines and criteria that will help you in the planning, design, and
construction of your porch addition, Porches that encroach into the front or side-yard comer setback areas shall
be required to meet the following design guidelines and shall require approval of the Community Development
Director or their designee prior to any building pennits being issued (per Section 6.C.2.d of the Zoning
Ordinance).
General Form
The form of your porch addition is the outer shape created by the exterior walls and roof. The form
ofthe addition should be and to the form existin home.
Base of the Porch
The base of the porch is not open, the base shall be either a masonry perimeter foundation, providing
for proper drainage; or be sereened by a solid fascia consistent with the front of the home or lattice
with openings no larger than 2 inches by 2 inehes and painted to be consistent with the front of the
home.
Ceilings
Open.air porches must have ceilings of durable grade materials such as beadboard or painted or
stained wood.
Columns
Structural columns should be clad in finish grade, wood trim or be a deeorative shape that is
compatible with the design of the existing house. The columns should be expressed on the exterior of
the porch to help articulate the porch fa~ade.
.
Exterior Walls
The exterior walls are considered to be those exterior surfaces from the floor line to the ceiling of the
porch. This surfaee is to be at least 65 percent open and no more than 35 percent solid. The open
surfaces are to be open air or occupied by screens, and/or screen doors. The solid surfaees are to be
exterior materials that are consistent or complementary in color, texture, and quality to those of the
front ofthe existing home. Solid surfaces may only include eolumns, spindles, and railings; solid
walls (even partial) are prohibited.
Floors
Open-air porches must have floors of durable exterior grade materials such as concrete, painted or
stained solid wood, high quality composite materials, or brick.
Railings
The height and spacing of railing must meet the requirements of the International Building Code.
Acceptable railing materials are painted or stained wood, high quality composite materials, and
painted metal. The design of the railing assembly should be compatible with the details of the
existing house.
Roofs
The roof or your porch addition should be properly proportioned in shape and pitch to the rooflines of
the existing house. Roofing materials should match as closely as possible to the materials of the .
. existing home.
Landscaping
Integrating your porch addition into your yard is as important as its integration to your house. Plant
materials and landscape features should transition the porch into your yard, providing a visual base.
Landscaping could also be placed along the entry path.
.
.
. City Council Meeting
Attachment 7 A - 5
.
.
May 9, 2005
.
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~HILLS
City of Arden Hills
Request for COlmcll Action
Prepared by: SC
Dept.: CD
Council Mtg. Date: 5/9/2005
Final Action Needed By: 5/9/2005
Agenda Item 1/1
TCMP UDdate
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
None
Staff Recommendation:
Advisory Commission Action:
Commission
Date
Action
Supporting Documents (which are attached to this Action Form):
. 0 Memo/letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
This will be an update on TCMP ac1ivites which have transpired over the past week.
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Page 1 of 1
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. Prepared by: SC
Dept.: CD
Council Mtg. Date: 5/9/2005
Final Action Needed By: 5/9/2005
~
~HILLS
City of Arden Hills
Request for Council Action
f
Agenda Item 1&
Affirmation of EDC Work Plan Priorities
Budgeted Amount: $0.00
Actual Amount:
Funding Source:
Council Action Request:
Motion to Affirm EDC Work Plan Priorities As Submitted
Staff Recommendation:
None
Advisory Commission Action:
Commission
Date
Action
Supporting Documents (which are attached to this Action Form):
.
D Memo/Letter:
Memo from Scott Clark dated May 4, 2005
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
o Attorney Recommendation:
o Other:
Minutes from April 20lh EDC
Finantiallmplications:
Administrator/Staff Comments:
No additional comments
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Page 1 of 1
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/]'\~ HILLS
MEMORANDUM
DATE:
Agenda Item 7C
May 4, 2005
TO: Michelle Wolfe, City Administrator
Mayor and Councilmembers
FROM: Scott Clark, Community Development Direetor
SUBJECT: Council Affirmation ofEDC Work Plan Priorities
At the April 20th Economic Development Commission meeting, the EDC discussed, at
great length, their "work plan" and priorities. The following three items were decided as
the main focus for up-coming meetings:
I) Develop a business communication plan emphasizing the start of sueh an action
should be a business luncheon, or some other type of similar format. It was
sllggested that a physical tour of TCAAP could be a draw for the initial meeting.
2) The EDC would the reviewing Commission for the Local Resource Plan, called
for in the recently adopted TCAAP Public Finaneing Plan.
3) Initiate marketing efforts for TCAAP, which could include brand naming efforts
for the City as a whole.
Attached with this memo are the draft minutes which details other items for future
consideration. Although there is no set Council policy on commission work plans, staff
desires that the Council affirm or modify, as desired, the three priorities
llEarthlPlanninglMisc Fi1eslEDClwork plan memo S 30S.doc
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~~HILLS
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CITY OF ARDEN HILLS, MINNESOTA
ECONOMIC DEVELOPMENT COMMISSION
APRIL 20, 2005, 7:30 A.M.
CITY HALL COUNCIL CHAMBERS-- 1245 WEST HlGHW A Y 96
Chairman Kunkel called the meeting to order at 7:30 a.m.
Those in attendance: Chairman Bruee Kunkel, Jim Paulet, Chris Ashbach, Dale Beane and
Mayor Aplikowski. Staff: Community Development Director Scott Clark.
Prior to the main business Scott Clark thanked the EDC members for their hard work in drafting
recommendation for the Council's Publie Financing Policy. It was noted that the Council's
adoption of the Plan was made with few modifications.
The main discussion was the future role of the EDC. Mayor Aplikowski presented to the EDC a
list of ideas that could be either short range or long range goals, these included:
.
Business Connections
Community Foundation
Local Resource Plan review and recommendation
Revolving Loan Fund
Business Subsidy Policy
Business Maintenanee Code
Housing Maintenance Code
Transportation Committee
Redevelopment Projects
TCAAP and City Marketing
Ribbon Cuttings
Economic Development Promotion
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After a diseussion it was agreed to that the EDC wanted to pursue the following due to the
immediacies of needs.
1) Develop a business communication plan emphasizing the start as a business luncheon or
some other type of format. It was suggested that a physical tour of TCAAP eould be a
draw for the initial meeting.
2) The ~DC would the reviewing Commission for the Local Resource Plan called for in the
reeently adopted TCAAP Public Finance Plan.
3) Initiate marketing efforts for TCAAP which could include brand naming efforts for the
City as a whole.
Staff wi II present this to the City Council to gain their opinions and consensus on the same.
Kunkel suggested and it was agreed to that meeting every three weeks may be necessary to get
these items started. Staff will prepare a calendar for the EDC. .
Being no other business the meeting was adjourned at 8:45 a.m.
\ \Earth \Planning\M isc Fi les\E Dew inutes\2005\04-20-05 Minutes.dOC
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~~HILLS
MEMORANDUM
DATE:
May 3, 2005
CLOSED SESSION MEETING
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Scott Clark; Community Development Director
SUBJECT: Land Negotiations between the GSA and Development Team
Staff has included a closed session on the Couneil's agenda to discuss the on-going land
negotiations between the GSA and the development team (CRR, LLC and the City). At this time,
we will discuss were we are in the process, negotiation issues, timelines, and future strategies.
Staff anticipates that there will be one additional meeting this week which will clarify a number
. of issues that currently are sticking points.
One issue is the need for the City to commit that the sports facility area will be a perpetual public
use, which will affect the value. Staff will be sending a letter stating that this is the intended use
of the property.
CRR, LLC will have representatives at the meeting. lfthe Council has specific questions to be
addressed at the closed session, please e-mail the same to staff so we can research and respond
on Monday.
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