HomeMy WebLinkAbout05-16-05
Mayor:
Beverly Aplikowski
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~HILLS
Arden Hills City Council
WORK SESSION
1245 W.lfilkWay %
ArdeuBilllt, ~
5511%
651.634.513
www.ei~us
ouueilmembers:
David Gnut
Brenda Holdeu
Gregg Lol"SOJl
Lois Rem
5:00 p.m.
Monday, May 16, 2005
Agenda
Prior to the Work Session Meeting,
Closed SesslonMeeting-StatosUpclate lUldDiscussion Regarding the GSA NegotiatioDS -5:00 PM
1. Callto Order
2. Al!tmda Items StafflPresenters DB
A. City's 2004 Audit Report Murtuza Siddiqui/Steve McDowell 5~
B. Celebrate Arden Hills Michelle Olson 6:lltl
C. LED Traffic Lights Murtuza Siddiqui/Torn Moore 6:15
D. Peddlers, SoIleltors, lUld Transient Schawn Johnson 6:38
Merchant Ordinance
E. PCI Ratings TomMoore/Michelle Wolfe/Scoown li:45 .
Johnson
F. Employee Reeognition PoUcy MichelleWolfe/Scoown Johnson 7:15
G. Gateway Sign Update Tom Moore/Scott Clark .8:00
H. Cummings Park Ice R1ak Tom Moore 8:15
I. City Council Chambers- Teelmology Murtuza Siddiqui/Michelle Wolfe 8:30
Upgrades
J. Discussion of CoosoU.ted Dis..-ch Michelle Wolfe 8:45
Center
3. COBncllReDorts
A. Councilmember Holden
B. CouncilQlember Larson
C. Coundlmember Rem
D. COBncllQlember Grant.
E. Mayor Apllkowski
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MEMORANDUM
DATE:
May II, 2005
Agenda Item: 2.A
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer .""'S
SUBJECT: 2004 Audited Financial Statements
BACKGROUND:
The City of Arden Hills, each year, hires an independent audit firm to audit the City's financial
records and issue the financial statements. The City hired Abdo, Eick, & Meyers to conduct this
audit. They have been the City's auditors for the past few years.
DISCUSSION:
I am pleased to inform that the City of Arden Hills has implemented new GASB 34 rule for the
December 31, 2004 statements. The main change resulting frorn the implementation was issuing
financial statements under a new reporting model.
Steve McDonald, Abdo, Eick, & Meyers will be at the Work Session to present the audit as well
as explain the key features ofthe changes that resulted from the implementation ofGASB 34
rule.
RECOMMENDED ACTION:
Presented for informational and discussion purposes. Council is scheduled to take a formal
action at the next scheduled City Council meeting.
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MEMORANDUM
DATE:
Agenda Item: 2.B
May 16,2005
TO: Honorable Mayor and City Council
FROM: Michelle Olson, Recreation Program Supervisor 7fl(!)
CC: Thomas Moore, Operations and Maintenance Director
SUBJECT: Update on 2005 Celebrating Arden Hills Summer Festival
ENC: Current Sponsorship List, Schedule of Events, Draft Newspaper Insert,
Event Mailer, Draft of Event Handout, Event Budget Worksheet.
The purpose of this memo is to update you on the progress of our annual summer event which is
scheduled for June 25, 2005 at Tony Schmidt Park. The event is progressing nicely. The day
will be scheduled from 3:00 p.m. until dusk. This year's event will look similar to last year's
event with a few additions/changes. Tickets to the BBQ dinner will sell at $8.00 for adults and
$4.00 for children up until the event. The price will be $10.00 and $5.00 at the event. Tickets
are available at City Hall. As always, a ticket is not required for the other events in the park and
we will have a couple of food vendors at the event for those who do not choose to buy a ticket
for the barbeque dinner.
Headlining this year's entertainment once again will be the White Sidewalls Rock-N-Roll Revue
and back by popular demand will be the Prior Lake Water Ski Show and the Shoreview Northem
Lights Variety Band! Staff has added a show by the Teddy Bear Band and a presentation by
Mad Science! As always, the event will have youth games, caricaturists, face painters,
community booths, a rock climbing wall, and FIREWORKS at dusk!!! Staff has added an hour
to all of the youth games/activities and they will be available from 3:00-9:00 p.m. Event details
are included with this memo. Staff is asking for assistance from the City Council with the
following:
Ticket Sales - A crucial part ofthis year's event is the sale of the barbeque dinner tickets.
The main focus at this point, needs to be with ticket sales. Staff has given Twin City
Catering Co. an estimate of 400 people for the barbecue dinner. Therefore, the City
needs to work hard promoting the ticket sales. Our goal is to sell 300 tickets up until a
week before the event. Staff could then sell up to 100 tickets the day of the event. This
number is adjustable up until one week before the event. This is where staff needs your
assistance! Staff is giving each and every Council Member and the Mayor, 25 adult
tickets and 10 children tickets to sell. Staff is hoping that the City Council can at least
sell all of their adult tickets. Weare not having a drawing this year, therefore, there will
be no ticket stubs to turn in with the money. All ticket money MUST be turned in to
Michelle or Pam by Thursday, June 16th at 4:30 p.m. This will allow staff to have a good
idea of tickets sold to report to the caterer. All tickets that are not turned in by the
deadline will be considered sold and will be included in the final count to the caterer!
The event poster is at the printer and will be available shortly. There will be enough
posters for the City Council to use while trying to sell barbeque tickets. Staff is planning
on having the posters available at the next City Council meeting for each of you to take
what you need.
I am looking forward to another GREAT, SUNNY event! Please feel free to share any ideas or
feedback you have regarding the event.
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BUSINESS NAME DONATION AMOUNT
North Suburban Youth Association ** $4000.00
Lakeside Homes & Sales, Inc. $1000.00
Guidant Foundation $1000.00
Northwestern CoIlel!e $500.00
Bethel University $500.00
Super Valu (Cub Foods) $250.00
Arden Pharmacy & Gift $250.00
Bremer Bank $100.00
Countrv Insurance $100.00
Hansen, DordeIl, Bradt, Odlaul! & Bradt $100.00
Land 0' Lakes, Inc. $100.00
McDonald's $100.00
AIlel!ra Print & Imal!inl! * $100.00
Pot 0' Gold $50.00
Kim's Tailors $50.00
Trinity Lutheran Church of Lake Johanna $50.00
Derrek Hames Event Poster Desil!u
*donatinl! additional $250.00 in services
**have not received the check vet $8250.00
\\Earth\PR&PW\Arden Hills Annual Celebration\2005 Celebrating Arden Hills\Business
Donations\Business Sponsorship Listing by Leve1.doc
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Sponsored by the City of Arden Hills and
community businesses.
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· A~H~
Annual Summer Festival
June 2S, 200S-3pm to dusk
Tony Schmidt County Park n Lake Johanna
-
3-7pm
3-8pm
3-9pm
White Side Walls (main stage)
Community Booths
Children's Games and Inflatables including rock climbing walll, pony
rides, animal petting zoo, caricature artists, face painters, etc. \With the
exception of the minimal fee for the pony rides, children's ga1.es and
activities are FREE to the public.
Teddy Bear Band (small stage)
BBQ Dinner. Must have purchased a ticket to enter. LIMITED tickets
available day of the event. Advance sale ticket prices are $8 for adults
and $4 for children (10 & younger).
7-8pm Prior Lake Ski Show on Lake Johanna.
8:30-9:30pm Mad Science-Fire & Ice (small stage)
8: 50pm-dusk Shoreview Northern lights Variety Band
Dusk FIREWORKS SHOW
(approx. 10pm)
.
4pm
5-7pm
Fireworks Show at Dusk!
In the event of inclement weather,
the fireworks will be rescheduled for
"National Night Out".
Concessions Available All Day!
Food and drink concessions available for
purchase from 3pm-dusk.
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Annual Summer Festival
June 25, 2005 . 3pm-dusk
Tony Schmidt County Park on Lake Johanna
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For more information call 651.634.5120
No parking at Tony Schmidt County Park. Please park at the free park and ride located at
Country Insurance (formerly MSI) on County Road E.
*BBQ dinner ticket includes one time through the line: up to 2 meat choices (while supplies last meat choices include marinated chicken breasts, hamburgers, brats,
hot dogs, black bean burgers); potato salad; baked beans; potato chips; watermelon; cookies/ and up to 2 cans of soda. Lemonade, ice tea,. kid juice boxes, and
bottled water will also be available. Must have BBQ dinner ticket to enter dinner tent. Ticket quantities limited day of event.
BBQ Dinner **Advance** Sale Ticket Order Form
To order tickets through the mail, please complete this form and return it to City Hall with
full payment by Thursday, June 16"'. Do not send cash.
Ticket prices go up to $1 O/adult and $6/children the day of event. Very limited quantities
day of event.
Name Primary Phone#
Mailing Address Secondary Phone#
ADULT BBQ Dinner Tickets @ $8/pre-sale price ~ $
CHILD (10 & younger) BBQ Dinner Tickets@ $4/pre-sale price ~ $
Total Due: $
Please make check payable to the City of Arden HilIs.
Credit cards accepted in person at City Hall ONLY.
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Mail this completed form to:
BBQ Dinner. City of Arden Hills. 1245 W Hwy 96 . Arden Hills MN 55112
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Celebrating Arden Hills - 2004
Revenue
Donations
Totals
$ 500.00
$ 500.00
$ 250.00
$ 250.00
$ 100.00
$ 100.00
$ 100.00
$ 100.00
. $ 100.00
$ 100.00
$ 50.00
$ 50.00
$ 50.00
$8,250.00
$ 4,000.00
$ 1,000.00
$ 1,000.00
Anchor Bank $ 65.00
Arden Hills Library $ 70.00
Arden Hills/Shoreview
ArdenView Club $ 65.00
Edward Jones $
TableslTents Irwin Mortgage Corp. $ 61.00
North Heights $ 70.00
Northwestern College
Rice Creek Watershed
Northwest Family YMCA $
Owest $
TCF Bank - Arden Hills $ 5.00
$ 336.00
.
Revenue Continued e
Food Vendors Forrest Whitaker $ 50.00
Big Beil Ice Cream $ 50.00
$
$ 100.00
Ticket Sales City Hail $
Day of Event $
$
T-Shirt Sales $
$
Donations/Rentals $8,686.00
City Contribution $20.000.00
$28,686.00
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e Celebrating Arden Hills - 2005
Expense
Entertainment
Shoreview Northern Lights Variety Band $ 500.00
White Sidewalls $ 2,500.00
Prior Lake Water Ski Association $ 1,600.00
Prior Lake Ski - Addti. Insurance Cost $ 100.00
Fireworks $ 7.500.00
Waiton's Hollow Petting Zoo $ 1,920.00
Happy Faces (Caricaturist/Face Painter) $ 1,900.00
Mad Science $ 235.00
Teddy Bear Band $ 605.00
$ 16,860.00
FoodlYouth Games
Twin City Catering - Food $ 5,196.00
Service/DeliverylT ax $ 2,820.59
Twin City Catering - Rat Race $ 1,650.00
Twin City Catering - Double Slide $ 1,100.00
Twin City Catering - Whale Kiddie Slide $ 525.00
Spin Art $ 525.00
Rock Climbing Wall $ 1,075.00
. Water Wars $ 1,025.00
Insurance/Food Permit License Fee $ 330.00
Tents (Aarcee) $ 7,500.00
Tents (Midway) $
$ 21,746.59
First Aid Red Cross ($40/hr x 7 hours) $ 435.00
$ 435.00
Transportation First Student $
Golf Carts $
$
Signs Signarama $
Acurate Press (Large posters/fiyer) $
Accurate Press (Poster) $
$
Programs Accurate Press (Brochure) $
Insert in Bulletin $
$
Sound/Communication Generator $
$
.
Bath rooms
Park Rental
Miscellaneous
Total Expenses
Celebrating Arden Hills - 2005
Expense
Expense Continued
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$
Tony Schmidt Permit
Showmobile
$ 328,54
$ 400,00
$ 728.54
Thank You Ads - Focus/Bulletin
$
$
$ 39,770.13
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MEMORANDUM
DATE:
May 9, 2005
Agenda Item: 2.C
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer "'f'/'\s..
Tom Moore, Operations and Maintenance Director
SUBJECT: LED Traffic Lights
BACKGROUND:
In January, 2005, staff presented a memo to the Council regarding the replacement of the
existing traffic signal lamps with energy efficient LED lamps. Information received at that time
was very preliminary and it required additional research.
DISCUSSION:
On April 29, 2005, Murtuza Siddiqui and Tom Moore met with the Ramsey County Traffic
Signal Operations staffto discuss the cost benefit of replacing the existing traffic signal lamps
with the energy efficient lamps.
The existing traffic signal lamps have an approximate life span of I Y, years. They draw
approximately 150 watts of energy. The LED lamps have an approximate life span of 15 years.
The LED lamps draw approximately 12 watts of energy. The number of LED lamps that are
proposed to be replaced total 140. These include the reds, greens, arrows, and pedestrians'
lamps. The total estimated utility bill savings is $2,700 per year, based on the current energy
costs, as estimated by the Ramsey County Traffic Signal Operations staff. If the energy costs
escalate, the savings would be much greater. This translates into a cost savings of about 25%.
The cost of replacing the lamps is about $5,400 after rebate. The price before rebate is about
$ 10,400. The rebate is in effect until the end of the year and is received from Excel after the
purchase. Based on this information, the pay back period will be two years. Not to mention, the
conservation of energy. The rebate will be in effect until the end ofthe calendar year.
If a decision is made to replace the lamps in the near future, Ramsey County estimates that their
staffwill be able to replace these lamps by late summer. Traffic signals that are shared with
either Shoreview or Roseville have already been replaced by those cities at their expense. A
number of surrounding cities such as, Maplewood, Roseville, Shoreview, White Bear Lake, and
Falcon Heights have already replaced the lamps. Oakdale and North St. Paul have not replaced
them.
Memo
LED Traffic Lights
2
No specific funds are budgeted for this purpose. The purchase of the LED lamps will require a
budget amendment in the amount of $5,400. From a financial perspective, as well as from an
environmental perspective, this would appear to be a prudent choice to replace the lamps.
RECOMMENDED ACTION:
Staff recommends that the Council consider replacing the existing traffic signal lamps with the
energy efficient LED lamps at a total cost of $1 0,400 before rebates. This expenditure would
also require a budget amendment to the general fund in the amount of$5,400 (net ofrebate).
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MEMORANDUM
DATE:
Agenda Item 2.D.
May 11, 2005
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Schawn Johnson, Assistant to the City Administrator
SUBJECT:
Proposed Peddlers, Solicitors, and Transient Merchants Ordinance-
Revising Section 340 of the City Code
Backl!round
In 2004, City staff received a number of inquires from peddlers, solicitors, transient merchants,
and politicai organizations regarding the process and procedures involved in the distribution of
goods, services, and political literature to the residents of Arden Hills. After reviewing the
City's current ordinance, it was determined by the City Attorney and staff that the creation of a
new ordinance may be more advantageous to the City. The existing ordinance can be very
difficult to interpret and some of the information that is being regulated is outdated or no longer
applicable. The proposed ordinance more clearly defines the application process and the City's
regulations regarding the selling or distribution of goods, services, advertisement, and political
literature. City staff is also attempting to minimize confusion by clearly defining what
organizations are exempt from the permitting process. The proposed list of exempt organizations
is listed in section 340.07 of this ordinance.
Recommendation
City staff is requesting that City Council review the proposed Peddlers, Solicitors, and Transient
Merchant Ordinance. The proposed ordinance has been tentatively placed on the May 31st
agenda for City Council action.
Attaclunents:
. Proposed Peddlers, Solicitors, and Transient Merchants Ordinance #360
. Proposed Certification of Registration Form
. Prop0sed Exemption registration Fonn
. Political Canvassing Hold Harmless Agreement
. Sample Certificate of Registration Form
\\EarthlAdminlAssistant City AdministratorlMemo's and Letters\2005\Peddlers, Solictors, and Transient Merchants
5-16-05.DOC
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 360
AN ORDINANCE REGULATING PEDDLERS, SOLICITORS, AND
TRANSIENT MERCHANTS IN ARDEN HILLS-
AMENDING CITY CODE CHAPTER 3 BY REVISING SECTION 340
The City Code of Arden Hills is amended by adding Chapter 340 to read as follows:
340.01
Purpose. This section is not intended to interfere with the legitimate
business activities of peddlers, solicitors or transient merchants. These
provisions are intended only to, as nearly as possible, regulate and
control all those who would use their unique presence on property
within the City to create nuisances, commit theft, or engage in other
unlawful activities.
340.02
Definitions. For the purpose of this section. the terms used herein are
defined as follows:
A. "Peddler" means any person who goes from place fo place;
conveying or transporting goods, wares or merchandise;
offering the goods, wares or merchandise for sale; making
sales; and delivering goods, wares and merchandise. It does
not include vendors of milk, bakery products or groceries who
distribute their products to regular customers on established
routes.
B. "Solicitor" means any person who goes from place to place
soliciting donations or taking orders for the sale of goods,
wares or merchandise for future delivery or for services to be
performed in the future.
c.
"Transient Merchant" means any person who engages in a
temporary business, either in one locality, or in any traveling
from place to place, selling goods. wares and merchandise;
and who, for purpose of carrying on such temporary business,
hires. leases. occupies or uses a building, shelter, vacant lot.
vehicle, trailer, tent, boat, public room in a hotel, motel or
340.03
.
lodging house. apartments or any other place within the City .
for the exhibition and sale of such wares, goods and
merchandise.
Application for Certificate of Registration. Except as provided in
Section 340.07, peddlers. solicitors and transient merchants shall not
conduct business in the City of Arden Hills without a certificate of
registration. An application for a certificate of registration shall be
submitted to the City Administrator or designee, on forms provided
by the City. at least twenty one (21) days before the applicant
desires to conduct business within the City. A completed
application shall include the following:
A. Sworn Statement. The sworn statement shall provide:
1. Applicant's full legal name, date of birth, and the
social security number.
2.
The permanent home address of the applicant, the
address of the place of business or the firm or
occupation which the applicant represents, and, in the
case of transient merchants, the local address from
which proposed sales will be made.
.
3. A brief description of the nature of the business and the
goods to be sold.
4. If employed, the name and address of the employer.
5. The length of time for which the right to do business is
desired.
6. The place or location where the goods proposed to be
sold are manufactured, stored. and the manner in
which goods shall be delivered to the customer.
7. A photograph of the applicant taken within sixty (60)
days immediately prior to the date of filing the
application. The picture shall be approximately two
inches by two inches showing the head and shoulders
of the applicant in a clear and distinguishing manner.
8.
A statement as to whether or not the applicant has
been convicted of any crime, misdemeanor, or
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. violation of any municipal ordinance, other than traffic
violations and the nature of the offense and the
punishment or penalty assessed therefore.
9. A list including the name, address, phone number and
age (if under 18 years) of all persons working for or
assisting in the described activity.
10. A transient merchant must also provide:
(a) Proof of appropriate permission to operate on
proposed site.
(b) A copy of the form or individual's sales tax
permit. The sales tax permit must be posted at the site.
(c) Proof that the transient merchant sales are
permitted within the zoning district where the business
will be conducted.
.
11. A list of the last five (5) municipalities wherein the
applicant has conducted business as a transient
merchant.
B. Fees. The application fee as adopted from time to time by
City Council ordinance. The application fee is to cover the
administrative costs of processing and investigating the
application.
340.04
Investigation and Issuance.
A. Upon receipt of a completed application, it shall be referred
to the Ramsey County Sheriff's Department for a background
investigation of the applicant's business and moral character
as deemed necessary for the protection of the public good.
B.
If the applicant has been convicted of a violation within the
past five years from the date of the application for any
Federal or State statutes or regulation, or of any local
ordinance. which adversely reflects on the person's ability to
conduct the business for which the certificate of registration is
being sought in an honest and legal manner or that will not
adversely affect the health, safety and welfare of the
residents of the City. Such violations shall include but not be
.
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340.05
limited to: burglary, theft, larceny, swindling, fraud, unlawful .
business practices. and any form of actual or threatened
physical harm against another person.
C. Upon successful completion of the registration process and
investigation, the City Administrator or designee shall issue to
the applicant a certificate of registration. The certificate of
registration is non-transferable.
Regulations. The registrant and its employees shall comply with the
following regulations:
A.
Sians. No peddler, solicitor, or transient merchant, unless
invited to do so by the property owner or tenant, shall enter
the property of another for the purpose of conducting
business as a peddler. solicitor, or transient merchant when
the property is marked with a sign or placard at least three
and three quarter (3-3/4) inches long and three and three
quarter (3-3/4) inches wide with print of a least 48 points in
size stating "Peddlers, Solicitors, and Transient Merchants
Prohibited", or other comparable statements. No person,
other than the property owner or tenant, shall remove,
deface, or otherwise tamper with any sign.
.
B. Refusinq to Leave. It shall be unlawful for any peddler,
solicitor or transient merchant to enter upon premises owned.
leased or rented by another and refuse to leave such
premises after having been notified by such owner or
occupant to leave.
C. Misrepresentation. It shall be unlawful for any peddler,
solicitor or transient merchant to make false or fraudulent
statements concerning the quality of the goods or services
which are being offered for sale.
D. Hours of Operation. It shall be unlawful for any peddler or
solicitor to conduct business within the City between 7:00
p.m. and 9:00 a.m. the following morning, except by specific
appointment with and invitation from the perspective
customer.
E.
False Information. It shall be unlawful for any reason to give
any false or misleading information in connection with the
application for a certificate of registration.
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340.06
340.07
F.
Displav of Permit. Registrants are required to exhibit their
permit at the request of a citizen.
Duration of Certificate of Registration. Every certificate of registration
shall be valid for the period of time stated thereon, but in no event
shall any such certificate be issued for a period of time in excess of
thirty (30) days.
Exempt Organizations.
A. Exempt List. The provisions of Section 340.03 shall not apply to
the following organizations:
1. Bona fide residents of the state selling farm and/or
garden produce cultivated by themselves, provided
that such sales can be conducted without creating
traffic hazards.
2.
Children age eighteen or younger, soliciting for school
sponsored activities.
3. Garage sales, flea market and estate sales.
4. The acts of merchants or their employees in delivering
goods in the regular course of business.
5. Solicitations by organizations for philanthropic religious,
political, charitable, non-profit or educational causes.
B. Application for Exemption. An application for exemption
shall be submitted to the City Administrator or designee on
forms provided by the City at least ten (10) days before the
applicant desires to conduct business within the City. A
completed application shall include the following
information:
1. Name and purpose of the cause for which the
exemption is sought;
2.
Name of the individual in the organization responsible
for the solicitations;
5
3.
Names and addresses of the individuals who will
actually be doing the solicitation;
4. Period during which solicitation is to be carried on; and
5. Certificate of non-profit status, if applicable, from the
state where organized.
C. PoliticalOrqanizations. Political organizations that request
permission to canvass in the City are required to complete a
legal affidavit and file it with the City Administrator or
designee.
340.08
Revocation. Certificates of registration may be revoked by the City
Administrator for a violation of any provision of this section. The
decision of the City Administrator shall be final.
Adoption Date: Adopted by the City Council of the City of Arden Hills
The of , 2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
Publication Date: Published on the day of
,2005
\ \Earth\^dmin\Council\Ordinances\Ordinance 360 - Peddlers. doc
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City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone: 651.634.5120
Fax: 651.634.5137
www.cL..rden-hills.mn.us
License No.
Receipt No.
Amount Paid
Date Recvd.
Ins. Cert.
SOL05-
Fee
2005 Solicitors, Peddlers, Transient Merchants
Certificate of Registration Application Form
Annual Fees: $150.00-Background Check Per Sales person
$100.00-Per Month Permit Fee
Business Information
Business Name
Applicant's Full Lcgal Name
Date of Birth
Social Security Number
Permanent Address;
.
Address of Employer
Business Phone Number:
Fax Number:
List of municipalities wherein the applicant/company has worked in before corning to the City or Arden Hills:
L
2.
3.
4.
5.
Describe the Nature of Your Business:
Description of Goods to be sold:
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Address where goods are manufactured:
Address where goods are stored:
Manner of which the goods shall be delivered to customer:
Requested dates for working within the City of Arden Hills;
Other Requirements:
>- A photograph of the applicant taken within 60 days immediately prior to the date of tiling the application. The
picture shall be approximately two inches by hvo inches showing the head and shoulders of the applicant in a clear
and distinguishing manner.
);> The applicant is subject to a background check that will be completed by the Ramsey County Sheriffs Department.
}- If the City approves the permit request, the following requirement must be met by the pennit holder at all times:
1. Must have a City Provided Pemut in his/her possession at all times while working in the City of Arden
Hills.
2. If applicable, a copy of the permit holder's sales tax permit must be posted at the work site.
3. Proof that the transient merchant sales are permitted within the zoning district where business will be
conducted.
Transient Merchants must also provide the following information:
>- Proof of appropriate pennission to operate on the proposed site.
>- A copy of your individual sales tax permit. The sales tax permit must be posted at the site.
>- Proof that the transient merchant sales are permitted within the zoning district where the proposed business will be
conducted.
\\Earth\Admin\Licensing\Solicitors\Application - Proposed Revisions.doc
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Applicant Information
Full Legal Name of Each Solicitor:
Known Aliases:
Has applicant ever been convicted of any crime? Yes No
If yes, please explain:
Description of vehicle which the applicant v.ill use while engaged in the business of a peddler or solicitor within the
City of Arden Hills:
Year Make Model Color
License No.
State of Issuance:
I hereby authorize and grant my informed consent to permit you to release to and make available to the City of Arden Hills,
Minnesota, and/or its agents and/or representatives data classified as private which concerns me and which may be in your
possession. The data which I authorize to be released consists of private data as defined by Minnesota Statute 13.02, Subd. 12,
and has been collected by you as a result of my contacts and associations with you and/or your representatives. The information
for which release is authorized includes all data which has been collected, created, received, retained, or disseminated in
whatever form which in any way relates to my dealings with you or your agency. I understand that the purpose of permitting the
City of Arden Hills to have access to this information is to detemtine my suitability for solicitation within the City. I further
understand that this infomlation may subsequently be utilized for other purposes relating to solicjtation within the City.
By signing this authorization, I hereby release the Bureau of Criminal Apprehension from any and all liability which otherwise
mayor does accrue as a result of the release of any and all data, regardless of its accuracy. I also release the City of Arden Hills
from any and all liability for its receipt and use of data received pursuant to this consent. This authorization shall be valid for a
period of one year, but I reserve the right to, at any time prior to that expiration, cancel the v.rritten authorization by providing
Mitten notice to the City of Arden Hills or to you of that fact. I have read Section 340 - Peddlers, Solicitors and Transient
Merchants - of the Municipal Code. (Term of license is 30 days from date of authorization. No more than one 30 day license
can be granted per calendar year.)
Applicant Signature
Date
Full Priuted Name
Date of Birth
Driver's License No.
State of] ssue:
Social Security Number:
Subscribed and worn to be before this
day of
.20
---
, Notary Public
*Photocopy of current driver's license must be attached to this form.
*This form must be filled out by each individual soliciting within the
City of Arden Hills.
License No.
Receipt No.
Amount Paid
Date Recvd.
Ins. Cert.
SOL05-
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~HILLS
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone: 651.634.5120
Fax: 651.634.5137
www.ci.arden-hills.mn.us
Fee
2005 Solicitors, Peddlers, Transient Merchants
Application for Exemption Form-
* A copy of your organizations Certificate of Non-Profit Status must be presented to the City for record keeping purposes-
Business Jnformation
Organization's Name
Address of Non-Profit Organization
Name of Event Organizer
Address of Event Organizer:
.
Business Phone Number:
Fax Number:
Date(s) of the Event:
Describe the Nature of Your Business:
Description of Goods to be sold:
.
Manner in which the goods will be delivered to the customer:
Other Requirements:
}- Name and addresses of the individuals who will be doing the solicitation.
>- The applicant may be subject to a background check that will be completed by the Ramsey County Sheriffs
Department.
);> If the City approves the pennit request, the following requirement must be met by the permit holder at all times:
1. Must have a City Provided Permit in his/her possession at all times while working in the City of Arden
Hills.
2. If applicable, a copy of your State ofMinnesata Certificate afNon-Profit Status.
\\Earth\Adrrrin\Licensing\Solicitors\Application - Proposed Revisions.doc
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CITY O:F ARDEN illLLS
GENERAL AUTHORIZATION AND RELEASE
PURSUANT TO MINNESOTA STATUTES 13.05, SUBD. 4,
MINNESOTA DATA PRACTICES ACT
To:
I, _ , hereby authorize and grant my informed consent to pennit
you to release to and make available to the City of Arden Hills, Minnesota, andlor its agents and/or representatives
data classified as private which concerns me and which may be in your possession. The data which I authorize to be
released consists of private data as defined by Minnesota Statue 13.02, Subd. 12, and has been collected by you as a
result of my contacts and associations with you and/or your representatives. The information for which release is
authorized includes all data which has been collected, created, received, retained, or disseminated in whatever form
which in any way relates to my dealings with you or your agency. I understand that the purpose of permitting the
City of Arden Hills to have access to this information is to determine my suitability for operating a peddler,
solicitors, transient merchant, and/or political canvassing operation within the City.
By signing this authorization, I hereby release the Bureau of Criminal Apprehension from any and all liability which
otherwise may or does accrue as a result of the release of any and all data, regardless of its accuracy. I also release
the City of Arden Hills from any and all liability for its receipt and use of data received pursuant to this consent.
.
This authorization shall be valid for a period of one year, but I reserve the right to, at any time prior to that
expiration, cancel the written authorization by providing written notice to the City of Arden Hills or to you of that
fact.
Signature
Date
Full Name - Printed
Date of Birth
Subscribed and sworn to be before this
day of
,20_
, Notary Public
Please return to:
Schawn JOMson, Assistant to the City Administrator
City of Aden Hills
1245 West Highway 96
Arden Hills, MN 55112
.
APPLICANT: PLEASE RETURN FORM TO
CITY OF ARDEN HILLS, 1245 WESTHIGHWAY96,ARDENHILLSMN 551I2
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/]'\~LLS
CITY OF ARDEN HILLS
City Hall Contact: Michelle Wolfe, City Administrator
City Hall Phone: 651.634.5120
INVESTIGATION REQUEST
RAMSEY COUNTY SHERIFF'S DEPARTMENT: Records/Patrol Division
THE CITY OF ARDEN HILLS requests a background check for:
Gamblin ull-Tab A lication
Em 10 ent - Criminal
X Peddlers, Solicitors, Transient Merchants, or
Political Canvassing Operations-
Back ound Checks
Applicant Name:
Last
First
Full Middle Name
Other Names:
(Other names by which applicant has been known, including maiden name,
names form previous marriages or aliases):
Last
First
Full Middle Name
Last
First
Full Middle Name
Date of Birth:
I
I
Race:
Driver's License No.:
State oflssue:
Name of establishment or organization where business will be conducted pursuant to the permit
application:
Location or area where the organization will be conducting business pursuant to the permit application:
City Hall to forward request to:
Jim Moody
Ramsey County Sheriff s Department
1411 Paul Kirkwold Drive, Arden Hills, MN 55112
Fax 651.266-7306; Phone 651.484.3366
APPLICANT: PLEASE RETURN FORM TO
CITY OF ARDEN HILLS, 1245 WEST HIGHWAY 96, ARDEN HILLS MN 55II2
POLITICAL CANVASSING
.
1.0 is the
name. My office is located at
and my teiephone number is
for the Insert orQanizations
2.0 Between the _ day of , 2005 and the _ day of
, 2005, the individuals identified on the attached spreadsheet
("Canvassers") will be contacting residents within the City of Arden Hills on behalf
of the insert orQanizations name, and will be involved in the following activities:
3.0 All of the Canvassers have current photo identifications or photo driver's licenses,
and copies of such identification are attached to the spreadsheet.
4.0 None of the Canvassers have been convicted of a crime other than traffic
violations, except those whose names are marked with an "*" on the spreadsheet.
As to those individuals, I have attached an exhibit which identifies the nature of
the crime, the punishment and the penalty assessed.
5.0 On behalf of myself and the insert orQanizations name, I attest to the accuracy
of the information provided herewith.
.
Dated:
,2005
Name:
STATE OF MINNESOTA )
)SS
COUNTY OF )
The foregoing instrument was executed by on the _ day of
, 2005, who executed the same by his/her own free hand and will.
Notary Public
F:\users\Janice\Jerry\Arden Hills\Grassroots Voter Outreach Political Canvassing. doc
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" <,~~~~~r'0.~r~~
~
EN HILLS
'" << '. ';;: <'~~~~~"'{#\Jr
, ",(~cr.., . __. '....
Permit No. 05-01 t
:<i:-
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I SOLICITORS,PEDDLERS,TRANSIENT ~
I MERC~if~'::6~ATE OF i
I License is hereby granted to Steve Biessener of the ~
I Irondale Band Booster Club located in New Brighton, '\
I Minnesota for solicitation of donations. This permit is valid ....
I for Saturday, May 21, 200;), q:oo a.m. to 4:30 p.m.!
I ....
I ....
( I
I Dated: Mav 4. 2005 Signed: ;
~. ,
7A)~~~~~~~~'i;~~~~~~~~~~~~~'~i\i~~~~~)\A
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/]'\~ HILLS
MEMORANDUM
DATE:
AGENDA ITEM 2.E
May 5,2005
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
Tom Moore, Operations and Maintenance Director
Schawn Johnson, Assistant to the City Administrator
SUBJECT: PCI Ratings for City Streets
BACKGROUND
A few months ago City Council directed staff to pursue a third-party vendor to perform the PCI
ratings process for our City streets. Staff issued a request for proposals in March, and received
two proposals by the deadline of April 29. We received two proposals: one from GoodPointe
Technology Corporation and one from Bonestroo, Rosene, Anderlik & Associates. The 2005
budget includes $15,000 for performing the PCI ratings process this year.
DISCUSSION
The City has implemented a pavement management program (PMP), which includes field
surveying each roadway every three years to monitor its conditions, identify trends and
extrapolate pavement life expectancies. This survey measures all the pavement distresses within
a road segment and results in a numerical Pavement Condition Index (PCI) unique to each
particular road segment. To implement a maintenance program, specific
rehabilitation/reconstruction treatments are recommended based on the PCI values of a section of
roadway. A specific PCI value is assigned to streets and used to rank all the City streets in order,
from highest to lowest. The PCI value does not determine the rehabilitation or reconstruction
cost of a ptoject, but merely prioritizes all the City streets to determine those that are in the
worse condition and in urgent need of repair. In addition to surface PCI ratings, issues such as
storm water drainage/flooding, water quality improvements, design standardization, and utility
condition are considered when developing the recommended priority for reconstruction and
rehabilitation of City roadways. This approach allows for the City to effectively address storm
water drainage and water quality issues.
Proposal: GoodPointe Technology
GoodPointe Technology (GoodPointe) is specialized in developing roadway infrastructure
management systems, collecting infrastructure condition data, and providing ongoing technical
support. GoodPointe is headquartered in St. Paul. They have been developing pavement
management consultation relationships with local, national, and international government
PCI Ratings for City Streets
May 12, 2005
Page 2 of5
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agencies since the 1980's. GoodPointe does not provide professional engineering design/spec
services to their infrastructure management clients. They feel this puts them in a position to
provide objective recommendations for multi-year maintenance, repair, and rehabilitation needs.
Their strategy for this proposed project, as outlined in their proposal, is to:
· Collect high quality pavement condition data according to the standards developed and
documented for this project;
· Highlight the technical issues facing the City of Arden Hills' infrastructure network;
· Work with our staffto determine aggressive, realistic goals for our network;
· Use a proven pavement management methodology to accomplish the goals; and,
· Establish the process so that Arden Hills can maintain its course with the PMS
information that is collected.
GoodPointe provided three options to the City. Option 1 is a "Detailed PCI Survey and
Executive Summary Report". This basic option provides the Ctiy with high quality pavement
condition data and an executive summary report to document network condition in 2005.
Deliverables include the following:
· Pre-survey project kick-off meeting onsite with City staff;
. 100% surface area evaluation of all pavements;
· Executive Summary Report to document the results of the condition survey (PCI
distribution of network, results by street block, etc.);
· Digital MS Excel spreadsheet of PC I results; and
· Digital MS Word document of executive summary report.
.
Option I will be provided to us for a cost of $4,500. They also will conduct curb and gutter
evaluation as part of Option 1. Staff recommends that this be included.
Option 2 from GoodPointe includes all items from Option I, plus additional items as listed in the
first attachment to this memorandum. The cost for Option 2 would be $15,425. Option 3
includes all items from Options 1 and 2, plus software and related software services (also
described in the attachment.) At this time, staff feels it would be premature and costly to
proceed with items outlined in Options 2 and 3. Before proceeding with those kinds of options
we would like to have a solution in place regarding engineering services (i.e. the staff position
we have in the budget).
Proposal: Bonestroo, Rosene, Anderlik & Associates
Bonestroo, Rosene, Anderlik & Associates (Bonestroo) is an engineering and architectural firm
located in Roseville. They provide engineering and architectural services to cities and counties
throughout the state. They have many years of experience doing PCI ratings for their clients.
They have done similar projects for Centerville, Spring Lake Park, and Oak Park Heights. They
use a system called the "Pavement Surface Evaluation and Rating" method of street rating (i.e. .
P ASER). Thcy believe that this mcthod provides the following benefits:
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PCI Ratings for City Streets
May 12, 2005
Page 3 of5
. User-friendly pavement condition rating;
. Accurate and consistent pavement condition scores;
. Low initial cost;
. Affordable long-term updating, compared to systems such as Micro-Pave or the PCI
method.
They have used the PASER method for projects III LeCenter, Babbitt, and West Bend,
Wisconsin.
Bonestroo is quoting a price of$10,500 for the initial street ratings. This would include:
· Task 1: Project management (oversight, minutes, schedules, budget reports)
. Task 2: Project initiation (meeting with staff, data collection including maps, photos and
segment data)
· Task 3: Setup of an excel spreadsheet to incorporate existing data and direct entry of the
new data (i.e. the assignment of a condition score 0-100), and discernment of the
existence of drainage systems.
· Task 4: Extract pavement Condition Data from Field Reviews (using the PASER method
to assign condition values to the City streets).
Bonestroo offered some additional options. Periodic Condition Updates would cost $10,500 per
year (each time the entire city was done) or they could train our staff to perform this.
Establishing a database would cost $8,600, and drainage evaluation would cost $5,010. As noted
with the GoodPointe proposal, staff feels it would be premature and costly to proceed with the
options, until such time that we have established our in-house engineering capabilities.
PROPOSAL ANALYSIS
Staff is in favor of contracting with GoodPointe for the 2005 PCl program. There are several
reasons why we are making this recommendation:
1. Cost: GoodPointe can provide a basic PCI rating process for us at the cost of $4,500.
This is significantly below Bonestroo's basic proposal ($10,500) and is also below our
budgeted amount of$15,000.
2. Engineering Services: We are currently in the process of studying the issue of staff
engineering services. We feel it would be pre-mature to do more than the basic PCI
ratings this year, until we know whether we will be hiring someone on staff, joining
forces with another city, or pursuing a different option. We feel confident that
GoodPointe can provide the basic PCI rating information we need in order to prepare a
pavement management plan, assist with prioritization of projects, and be a resource for
CIP/budget preparation.
3. Consistencv: For now, GoodPointe continues our tradition of using a numerical
pavement condition index based on visual surface inspection. The Bonestroo proposal
PCI Ratings for City Streets
May 12, 2005
Page 4 of5
.
includes the use of a new process (P ASER), which seems like a very good approach but
at this time, staff feels a consistent approach is best for this year. Depending on the
outcome of this process and the outcome of our engineering services discussion, we may
want to pursue this option in a future year.
4. Specialization: GoodPointe specializes in infrastructure rating processes, and does not
provide other engineering services. We believe this argues for a more objective approach
to the work.
5. Process: Since GoodPointe is a firm that specializes in this kind of work and does not
provide engineering design services, they are not a direct competitor with our contracted
City Engineer, which may make for a smoother work relationship.
6. Possible Future Use: As Council is aware, staff is currently in discussions with the City
of Roseville regarding engineering services. Roseville also works with GoodPointe, and
they provide Arden Hills with IT services as well. This combination provides potential
opportunities for how we use, maintain, and update the rating information received
during this process.
.
In addition, GoodPointe has agreed to allow City staff (i.e. O&M employees) to participate in the
rating process as a training exercise. In other cities, contractors have worked to train city staff so
that eventually the rating process can be conducted in-house. Some other cities have found that
the PCI process should be conducted every one or two years, instead of the three that we
currently use as a guide. The reason is that streets can significantly change in a one year period
depending on weather conditions and other factors.
References for GoodPointe:
In terms of references, GoodPointe's proposal included as list of twenty-two city/county clients,
most of which are in the metro area. Assistant to the City Administrator Schawn Johnson
contacted several of the cities and a summary of those discussions is provided below.
SHOREVIEW: Jerry Auge stated that GoodPointe is a great company and they have provided
great service to the City of Shoreview over the years. They are very responsive and customer
service oriented. The City of Shore view budgets $5,000 per year for their PCI services. The
only concern he voiced is that each PC! rater is different, so if at all possible, it is important to
create continuity and have the same person complete the PC! ratings on a regular basis. He
would give the company a grade of "A" and highly recommend them.
COTTAGE GROVE: Jennifer Levitt (City Engineer) stated that they hired GoodPointe for the
first time last year for a neighborhood-specific project. She said that GoodPointe was very
responsive and completed the project within a very small time frame. Their customer service
was excellent. Ms. Levitt stated they had one difficulty in the convcrsion of data, but the
problem was not caused by GoodPointe. Her overall grade for them was a "B+" and she would
recommend them to Arden Hills.
.
ROSEVILLB: Duane Schwartz (Public Works Director) said that the City of Rose vi lie has been
working with GoodPointe for 15 to 20 years. This company has always been reliable and is very
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PCI Ratings for City Streets
May 12, 2005
Page5of5
client oriented. He said that they are always rcceptive to the client's ideas and like to create long
term relationships with clients. He gave GoodPointe Tcchnologies an overall grade of an "A"
and strongly recommends this company to Arden Hills.
NEW HOPE: Guy Johnson (Public Works Director) said that they are very happy with
GoodPointe Technologies. The City of New Hope recently created a 30 year pavement
management plan. GoodPointe Technologies was very helpful with the set-up and
implementation of this program. New Hope conducts PCI ratings on 1/3 ofthe City each year.
Guy said that he would give GoodPointe a grade of a "B+" and would strongly recommend this
company to Arden Hills.
In addition, GoodPointe included positive letters of reference from the cities of Eagan and
Bloomington as well as Washington County.
CONCLUSION
If Council is comfortable with this recommendation, we would proceed with placing this item on
the agenda for the May 31 Council meeting. If additional information is desired, please let us
know. According to GoodPointe, they anticipate being able to perform the work in August (if
awarded the contract).
It should be noted that staff believes that both of these were quality proposals and either firm
could competently perform the work. We would like to review this again next year when,
hopefully, we will know where we are headed in terms of in-house engineering capabilities.
\\EarthIAdrnin\City Administmtor\Memo\2005\05-05-05 Memo to Council HE PCI Ratings.doc
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EXHIBIT A City of Arden Hills
Apri18,200S
. . . . .
. .
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This proposal presents 3 options for the City:
Option 1: Detailed PCI Survey and Executive Summary Report:
Deliverables:
o .Pre-sUlvey project kickoff meeting onsite with City staff;
o 100% surface area evaluation of all pavements;
o Executive Summary Report to document the results of the condition
survey (PCI distribution of network, results by street block, etc.);
o Digital MS Excel spreadsheet of PCI results; and,
o Digital MS Word document of executive summary report.
Option 2: Detailed PCI Survey and Street Infrastructure Plan
Deliverables:
o All items included in Option 1 above, PLUS:
o Work with the City to develop a comprehensive street infrastructure
plan.
o Establishment of the Infrastructure CONsultant (ICON) Pavement
Management Database (to be maintained at GoodPointe);
o Unkage of available ArcView GIS data (centerline shapefile) to City PMS
inventory for presentation and reporting purposes;
o Ongoing annual maintenance of ICON PMS data (at GoodPointe); and,
o Ongoing ICON PMS system report generation/request services.
Option 3: Detailed PCI Survey, Street Infrastructure Plan and ICON PMS Software
Deliverables:
o All items included in Options 1 and 2 above, PLUS:
o ICON PMS software to be installed and maintained at the City;
o Comprehensive ICONPMS software training; and,
o Ongoing, unlimited ICON PMS software support and upgrades.
.. .. . . .
We start out with a brief introduction to our company, followed by our proposed scope of
work. At the end of the proposal we include our pricing summary, a short list of our client
references, and a statement of our insurance coverage.
We sincerely appreciate this opportunity to present this proposal to you, hope you enjoy
reading it, and look forward to helping you find the best way to manage your pavement
assets!
Copyright 2005 GoodPointe Technology Corporation.
All Rights Reserved.
Page 1 of 19
I . Work Plan
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OUr project team will disCIlSS the
prqjea with the City of Arden Hills
and will keep the City infonned of
progress.
Condition values will be assigned
to city streets based on the PASEIi
manuals.
Jill City of Nden Hills
lijtpo Street Ratings
Task 1: Project Management
. prqject Management includes all actMties to oversee and direct the project
and to help ensure it stays on schedule and on budget.
. Project Manager Mark Daly will provide meeting minutes, progress
schedule updates, and budget reports to keep the City advised of
project progress.
Task 2: Project Initiation
. The Bonestroo project team will meet with City staff to discuss project
expectations.
. We will obtain the information needed to complete the prqject, including
maps, digital photos, and segment data.
Task 3: Setup Excel Spreadsheet
. We will incorporate the City's existing information into an Excel
spreadsheet.
. The Excel file will allow direct ently of the pavement condition rating and
drainage information into the City's pavement management system. This
aeates a very user-tTiendly interface.
. We will assign each street segment a condition score (0- J 00).
. We will discern the existence of drainage systems.
Task 4: Extract Pavement Condition Data from Reid
Reviews
We propose to use the Pavement Surface Evaluation and Rating (PASERJ
manuals to assign condition values to the city streets. PASER is a well
established rating system. Similar to bridge safety inspection, PASER uses
a rating system of I - 10 based on established degrees of deterioration.
The manual includes written descriptions and pictures of each level.
A Copy ofthe PASER manual for asphalt roads has been included in
Appendix A for your reference, or you may view the PASER asphalt and
concrete manuals online at:
- http://tic.engr.wisc.edu/ManualS/Concrete-PASER_02.pdf
- http://tic.engr.wisc.edu/ManualS/Asphalt-PASER_02.pdf
. Using the PASER manuals, we will rate the pavement condition for each
street segment.
. The rater will input the pavement condition score directly into the
Excel file. The Excel file will convert the PASER score into equivalent
scores based on a 0- J 00 scale.
o Additional (Optional) Services
These services are optional and listed as such on the cost form. Brief
information is Included here describing two proposed additional
services, and we invite you to contact us for more information.
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A5 an additional service, we can
create a Microsoft Access
database wIth a report that
provIdes a visual and verbal
summa'Y of all street segments.
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J1Il City of Arden Hills
1iII PCI Srreel Ratings
Periodic Condition Updates
We can perform periodic condition rating updates or provide PASER
training to City staff to perform condition rating updates. Updates are
recommended every one to four years, depending on pavement type
and traffic levels.
Pavement Management Database
We can create a simple database using Microsoft Access software. Access
reports combined with digital pictures will provide City staff with a
verbal and visual summary of all street segments. An example of a report is
shown in Appendix B. This summary will help the City provide effective
customer seNice to their citizens. Bonestroo can administer the pavement
management data and, using our experience and expertise, make
recommendations for a detailed street rehabilitation program.
Recommendations for Drainage Improvements
We can evaluate existing drainage facilities and street profiles and make
recommendations for drainage improvements.
o Project Deliverables
. Pavement Condition scores (0-100) for each street segment identified by
City staff
. Verification of existing storm sewer system for each street segment
o City Contributions
The City will assist in completing the project as outlined below.
. The City will provide an Excel or Access file containing the following street
segment information from the pavement management program:
. Street names
. Beginning and ending points
. Segment length
. PO scores from all previous reviews
. The City will provide a city map showing all street segments and
existing storm sewer facilities.
o Quality Assurance/Quality Control Procedures
As a firm, quality control and assurance are of great importance to our
ongoing operations and integrity. To provide the city with excellent
seNice and quality deliverables, we will employ the following quality
control measures:
. Each of our PASER manual experts has at least 20 years of construction
experience and has perfonned pavement condition ratings for at least
seven years.
. The Project Manager will conduct a quality control review and rating of
approximately 50% of the entire street system. The quality control review
will include drMng the entire street segment and walking a portion of the
segment.
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MEMORANDUM
DATE:
Agenda Item 2.F.
May 11, 2005
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Schawn Johnson, Assistant to the City Administrator
SUBJECT:
Proposed Employee Recogoition Policy
Backl!round
Department heads and the City's Employee Recogoition Committee have been reviewing a new
draft Employee Recogoition Policy. The intention of this policy is to recogoize city staff
members for:
· Exceptional Employee Job Related Performance;
· Years of Service to the City;
. Money or Time Saving Ideas;
· Employee Retirements.
One new aspect of the proposed policy is the creation of an annual employee luncheon that
would be used to recogoize employee contributions, retirees, years of service, and exceptional
job performances over the past year. The annual employee luncheon would be scheduled for
January of each year.
An employee of the year would also be announced at the employee luncheon. The purpose of
this policy is to recogoize an employee that is deserving of a special recogoition due their
accomplishments and contributions to the City in the past year.
Recommendation
City staff is requesting that City Council input regarding the proposed employee recogoition and
employee of the year policy.
Attachments:
. Proposed Employee Recognition Policy
. Proposed Employee of the Year Policy
. Proposed Employee of the Year Nomination Form
IIEarthlAdminlAssistant City AdministratorIMemo's and Letters\2005\Employee Recognition Policy 5-16-05.DOC
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Draft; April 19, 2005
EMPLOYEE RECOGNITION POLICY
The City Council of Arden Hills encourages and supports recognizing employees who
make significant contributions to the City. At its September 1994 meeting, the City
Council adopted Rcsolution No. 94-47, establishing an Employee Recognition
Committee (ERe).
The City of Arden Hills hereby establishes a policy to recognize all employees in the
following manner:
Annual Employee Event
. In appreciation of City staff members, the City will host an annual employee
luncheon in January to recognize employee contributions, retirements, years of
service, and exceptional job performances over the past year.
Years of Service
. Employees shall receive a plaque and certificate from the City for years of
service. Employees will be recognized for every five (5) years of employment
with the City. Employees will also receive a letter from the City Administrator
and their Department Head or Supervisor acknowledging their years of service. A
copy of this letter shall be inserted into the City Council non-agenda packet and
the employee's personnel file.
Exceptional Performance
. Communication received from residents or other individuals recognlzmg an
employee for their superior performance or service shall be copied to the City
Council in the non-agenda packet, employee newsletter, and the employee's
personnel file.
Money or Time Saving Idea .
. Any employee may submit to his/her supervisor a money or time saving idea.
The Employee Recognition Committee (ERC) will recognize the
idealconcept/process/solution that was implemented within the City which
resulted in significant cost savings or greatly improved efficiency to the City. The
ERC will solicit feedback from the employee's Department Director to learn more
about the magnitude of the improvement or cost savings to the City. The ERC
will then review all information and may make a recommendation to the City
Administrator to bring forth to the City Council for its formal consideration of
granting an award to the employee. The ERe will notify the employee's
Department Director of the City Council's approval or denial. If approval is
received, the ERC will obtain a gift certificate in the amount of $100 from a
vendor of the employee's choice. The employee's Department Director shall
present the award to the employee.
Retirement
. Upon notification ofretirement, an employee shall receive a plaque from the City
honoring him/her for their years of service to the City. The retiring employee shall
be presented with a Mayoral Proclamation and a gift certificate in an amount to be
determined by the City Council.
Employee Newsletter
. A bi-monthly employee written and published newsletter shall be distributed to all .
employees. The newsletter may include such items as employee birthdays,
anniversaries, department high-lights, employee spotlights, etc.
Employee Recognition Committee
. The Employee Recognition Committee shall be comprised of City staff.
. Membership will be for a three year term.
. Two new members will be added to the ERC each calendar year.
. The ERC will meet on a quarterly basis.
. Assistant to the City Administrator will coordinate the ERC meetings.
\\Earth\Admin\Human Resources\Policies\Employee Recognition Policy\Employee Recognition Policy 2005-Draft,doc
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Employee Recognition Committee Members
1. Jackie Gritz
2. Pam Sweeney
3. Aaron Andrews
4. Joe Mooney
5. Murtuza Siddiqui
6. Schawn Johnson
Term Expires: January 1, 2006
Term Expires: January 1, 2006
Term Expires: January I, 2007
Term Expires: January 1, 2007
Term Expires: January I, 2008
Term Expires: January 1, 2008
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Draft: April 15, 2005
EMPLOYEE OF THE YEAR POLICY
The City Council of Arden Hills encourages and supports recognizing employees who
make significant contributions to the City. The purpose of selecting an Employee of the
Year is to:
. Reward employees who are adjudged by their co-workers to be deserving of
special recognition for their accomplishments and contributions to the City.
The City of Arden Hills hereby establishes a policy to recognize an employee of the year
in the following manner:
Procedure:
. On an annual basis, each employee is given the opportunity to nominate a City
employee (or oneself) for Employee of the Year.
. The following categories represent areas which shall be used to determine an
Employee of the Year. Each nomination must relate to either one or all of the
categories, and shall include a description detailing specific cost savings,
innovations, examples of exemplary performance, etc. which the nominated
employee has accomplished.
1. Public Rc1ations- This category recognizes an individual who consistently
projects a positive image of the City and its services to his/her co-workers
and the gcneral public.
2. Consistency of Performance- Dependability, reliability, responsibility and
integrity over a long period of employment with the city are items
measured in this category. Recognition is given to the quality of ongoing
consistent dedication to the City.
3. Significant Accomplishment- Often an employee is charged with the
responsibility or assumes the responsibility of completing a significant
goal, activity, or project. Frequently the completion of such a project has
a major impact on the operations of the departmcnt or the City as a whole.
This category recognizes employees for such accomplishments.
There are no restrictions on who can be nominated and the same employee may .
be nominated more than once if different rationale is used.
Nominations shall remain confidential, and shall be reviewed by the selection
committee. The selection committee shall initially be comprised of members of
the Employee Recognition Committee. The committee shall use the supporting
rationale, submitted with the nomination in the selection process. Information
submitted with the nomination will be subject to verification. Final selection of
an Employee of the Year will initially be made by the Employee Recognition
Committee. Past recipients of the award shall be included on the selection
committee, and shall eventually comprise the selection committee. The
committee reserves the right to not designate an Employee of the Year if they
deem the nominations and supporting rationale received warrants no such
selection.
The name of the person selected as the Employee of thc Year will be announced
by the Mayor at the last City Council meeting of the year. An article will appear
in thc employee and city newsletter (along with a photograph) recognizing the
employee and hislher accomplishments. The employee will also receive a plaque
recognizing the accomplishment. A plaque, identifying those selected as
Employee of the Year, will be permanently displayed at City Hall.
Employee of the Year Committee
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. The Employee of the Year Committee will meet regularly in the fall of each year
to review the nominees and recommend a candidate for this award.
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City of Arden Hills
Employee of the Year Nomination Form
Employee Nominated:
Departroent:
Nominated By (Optional):
The following categories reprcsent areas which shall be used to determine an Employee
of the Year. Each nomination must relate to either one or all of the categories, and shall
include a description detailing specific cost savings, innovations, examples of exemplary
performance, etc. which the nominated employee has accomplished. Use additional
sheets of paper if necessary.
I).
Public Relations- This category recognizes an individual who consistently
projects a positive image of the City and its services to his/her co-workers
and the general public.
Consistencv of Performance- Dependability, reliability, responsibility, and
integrity over a long period of employment with the City are items
measured in this category. Recognition is given to the quality of on-going
consistent dedication to the City.
Significant Accomplishment- Often an employee is charged with the
responsibility or assumes the responsibility of completing a significant
goal, activity, or project. Frequently the completion of such a project has
a major impact on the operations of the departroent or the city overall.
This category recognizes employees for such accomplishmcnts.
2).
3).
Please Return the Nomination Form to the Assistant to the City Administrator's
Office hy Wednesday, December _,20_
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~HILLS
MEMORANDUM
DATE:
May 10, 2005
Agenda Item 2.G
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Thomas J. Moore; Director of Operations & Maintenance
Scott Clark; Community Development Director
SUBJECT: Status Update #2 on Gateway Signage for 2005
At the March 16,2005 Council Work Session, Staffprovided Council with a status update report
on Gateway Signage for 2005. That was the first status update report provided to Council.
Since March 16,2005, the following has taken place.
· The amount allocated to this project in the 2005 CIP ($30,000.00) will allow for the
installation of one Gateway Sign.
· The intersection of Cleveland & County Road 0 has been selected as the location for the
Gateway Sign.
. The PTRC has approved and endorsed the use of the Kasota Stone leftover from the City
Hall project in the design and construction of the Gateway Sign at Cleveland & County
Road D.
· An inventory of the leftover Kasota Stone has been taken.
· Mr. Derrek Hames, designer of the City logo, has agreed to participate in this project and
develop three different design options to be reviewed. Mr. Hames has been provided with
the Kasota Stone inventory so that he can incorporate this into the design features.
· Mr. Hames will present the three design options to the Gateway Sign Task Force during
the week of June 6, 2005. Council will review and consider options at the June 20, 2005
Council Work Session.
e \\Earth\PR&PW\Operations & Maintenance\Misc\Gateway Signage II (WorkSession Mcmo).doc
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~HILLS
MEMORANDUM
DATE:
AGENDA ITEM 2.H
May 11,2005
TO: Mayor and Council
Michelle Wolfe; City Administrator
FROM: Thomas J. Moore; Director of Operations & Maintenance
SUBJECT: Cummings Park Ice Rink Options
Background
In 2003, due to the construction of the new pavilion at Cummings Park, the hockey rink was
dismantled and replaced with a pleasure rink. Staff sent out notices to residents in this
neighborhood informing them of this decision. In response, staff received negative feedback
from two families regarding the loss of the hockey rink. During the skating season, staff
received phone calls, emails and letters thanking us for installing the pleasure rink.
Unfortunately, due to the construction, staff was unable to provide an attendant at the warming
house to monitor attendance. Therefore, staff does not have definitive numbers to support the
number of users at the rink. One could assume that the majority of users were pleasure skaters
since neither a hockey rink nor portable hockey goals were available.
Prior to 2003, when the hockey rink was available at Cummings Park, attendance was
consistently poor. It was not unusual on any given day for the 0 & M staff to skip flooding the
rink due to inactivity. In an effort to generate more activity at this rink, staff had moved the
Bethel Broomball League games to Cummings Park. This did help the overall numbers, but
attendance was still low.
In the fall of 2004, staff held a neighborhood meeting to seek feedback and input on the type of
ice rink to install at Cummings Park. The meeting was sparsely attended and support was about
equal for either a pleasure rink or hockey rink. Unfortunately, there is not enough room to
accommodate two rinks. Staff notified the residents that the pavilion would be opened and that a
pleasure rink would be maintained in 2004. Staffreceived phone calls, emails, and letters
supporting this decision. General and class attendance picked up significantly. Towards the end
of the ice season, with two weeks to go, staff received a request for one portable hockey goal to
be stationed at the rink. The goal was delivered and according to the ice attendants, was seldom
used.
Memo
City Council
Cummings Park Ice Rink Options
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The Problem
There is not sufficient room for both a hockey and pleasure skating rink to be installed at
Cummings Park. If the City decides to construct a hockey rink it will be non-conforming. It will
be approximately 20 feet narrower and 40 feet shorter then required. The hockey boards that
werc used to construct the hockey rink were dismantled in 2003. They were in poor condition
and were either recycled into other City rinks or scrapped. In addition, the neighborhood
residents appear to be split on the issue of hockey vs. pleasure rink.
The Budget
The cost to purchase supplies and construct a new hockey rink would be approximately
$15,000.00. This includes soil work. Supplies would include items such as the dasher boards,
supports, gates, paint, hardware, rental equipment and safety nets/mesh. The funding source
would be the Park Fund. The estimated cost of$15,000.00 does not include staff time.
There would be no additional costs incurred to construct the pleasure rink.
Requested Council Action
Staff plans on holding a neighborhood meeting in July to inform the residents of the type of rink
that will be installed at Cummings Park for 2005 and the future. Staff is requesting that Council
provide work direction on the type of ice rink to install at Cummings Park.
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MEMORANDUM
DATE:
May 11,2005
Agenda Item: 2.1
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer ""VI ~
Tom Moore, Operations and Maintenance Director
SUBJECT: City Council Chambers - Technology Upgrades
BACKGROUND:
The Council Chambers is in need ofupdatinglenhancing some of the audio visual equipment.
The reasons for the replacement are due to failure of the existing equipment or to enhance the
quality of video and audio transmission over the cable.
DISCUSSION:
There are three items that need to be addressed and they are as follows:
1. Replacement of a Video Playback unit with a digital Video Deck unit.
2. Replace the existing video display units located on the dias and in the staff seating area.
3. Install a large screen monitor in the Chambers so that Council and staff can view what is
being transmitted to the cable.
The first item for consideration is the Video Deck. The quality of the video transmission is not
very clear and is in need of improvement. The City has received numerous complaints from
residents about the quality of video and audio transmission. Our Cable Coordinator has
recommended that in order to improve both the video and audio quality, the City should consider
replacing the existing analog Video Deck with a digital Video Deck. (Please see the attached
Ken Gammel's memo for further details).
The price for these types of units vary anywhere from $1,700 to $13,000, depending upon the
features. The unit recommended is a Sony DSR-25 DVCAM Video Deck that will adequately
serve the City's needs. The estimated price with tapes, cable, shipping, and taxl!s add up to
about $3,200. Although the City has two Video Decks, replacement of one would be sufficient
as the other analog Deck can be used for duplication purposes.
The second item for consideration is the replacement of the existing video display units.
Currently, the Council Chamber has ten display units. In 2003, eight of the ten monitors had
Memo
Council Chambers- Technology Upgrades
2
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sustained damage. This damage is in the form of numerous horizontal lines on the display.
Experts have pointed the problem to a power surge that had occurred back in 2003. The damage
is getting worse and is getting difficult to read and see the contents on the screen. The cost to
purchase locally is $285 per unit. Staff recommends that we replace all units that are installed on
the dias as well as the staff seating areas. These add up to nine units at a total cost of $2,565.
(Please see Ken Gammel's attached memo for details). Prior to installing new monitors, surge
protectors will be installed in order prevent similar damage in the future.
The third item for consideration is the installation of the large screen monitor. Currently, the
Council and staff are unaware of what is being transmitted on the cable. It is recommended that
a large screen Plasma monitor be installed in the back of the Council Chambers to verify the
content and timing of the transmission. Another option explored was to show the cable
transmission on the individual monitors. This would require a picture in picture technology,
which would cost approximately $10,000. The single large screen monitor with installation will
cost about $3,351.
The total cost of all proposed improvements adds up to $9,116. No funds were specifically
budgeted for this purpose in the 2005 Budget. These improvements are eligible to be funded out
of the Cable Fund. This fund currently has a fund of balance of about $275,000.
RECOMMENDED ACTION:
Information has been provided for discussion purposes.
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. City of Arden Hills Staff Report
To:
From:
Item Title/Subject:
Honorable Mayor and City Council
Kenneth Gammell, Television Production Coordinator
Digital Video Recording and Playback
Introduction:
This report provides details for a proposed purchase of a digital video record and
playback deck for the City of Arden Hill's video production needs.
Discussion:
1. Backqround
When the video system was designed for the newly built Arden Hills city hall, it
included two Panasonic S-VHS video decks, which are not considered
professional quality. These VCRs are being used to record and playback City
Council meetings. In the past year, the playback schedule was expanded to
include Planning commission meetings. Many other meetings, including TCMP
. planning meetings, have also been requested for playback.
This increased demand for playback of meetings is stretching the limitations of
the current video playback system.
3. Cable Budqet
The City of Arden Hills receives an annual Cable franchise fee, which comes
directly from cable subscribers, and includes no funds from the City's general fund.
This fund, which is approximately $54,000 for the year 2005, is designated for the
City's cable production needs. This would include the purchase of video production
equipment, such as a new video deck.
4. DiQital Video versus Linear Video
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The current Panasonic S-VHS video decks are not professional, and the picture
and image quality does not meet broadcast standards. The Cable industry has
been undergoing a transfer from analog video to digital video over the last several
years. Digital video greatly improves quality and reliability, and is the keystone for
all modern video production. This includes increased lines of resolution that rivals
a DVD, and digital audio that compares to an Audio CD. There are three common
types of digital video formats: Mini-DV, DVCAM, and DVCPRO. The Mini-DV
format is commonly used for consumer camcorders, while the DVCAM and
DVCPRO format is commonly used in Cable Access and Government video. Mini-
DV format videotapes currently are not capable of recording more than 60 minutes
on a single tape (in regular mode). DVCPRO format videotapes can record up to
two hours. DVCAM format videotapes can record up to three hours.
The DVCAM format is the most versatile of the three formats. A DVCAM video
deck can record and playback in both Mini-DV and DVCAM formats, while the .
DVCPRO can only record in DVCPRO format. DVCAM technology is somewhat
cheaper than DVCPRO as well. DVCAM videotapes can be reused perhaps 100
times or more, without losing quality such as dropouts. S-VHS tapes are more
susceptible to drop-outs and other damage if used often. The current maximum
recording length of a new VHS tape is two hours and 40 minutes, and only two
hours for an S-VHS tape. A DVCAM tape provides the longest recording time, such
as frequently needed for meetings that run long.
5. Video Production
The purchase of a DVCAM video deck would create a more reliable record and
playback system for meetings. The professional broadcast of playbacks would
improve the quality substantially when viewed in homes of Arden Hills residents.
The purchase of an additional video deck would also increase the playback
capabilities on cable Channel 16. The video system at city hall is designed to
accommodate additional video playback decks, which can be programmed for
replays using the Leightronix automated switcher. This would greatly simplify
programming the playback of two or more programs, for example City Council
and Planning commission, within the same week.
The DVCAM digital video deck is also compatible with any future video .
production equipment the City may purchase. Both digital camcorders and non-
linear digital editing systems use the DVCAM format. Future productions for the
City of Arden Hills would be recorded, edited, and played back on digital video.
Possible programs include current affairs or other informational programming, as
well as covering local events such as the annual Beach Barbeque. There are
also significant events coming in the future as part of the TCMP redevelopment,
which should be documented on video.
Recommendations
The most popular and reliable manufacturer of DVCAM video decks is Sony. Their
DVCAM decks range in price from $1,700 to $13,000, based upon features.
Although a video system at Arden Hills does not require many features, it has some
basic requirements for recording and playback:
1. Easy to use controls for cueing a tape.
2. Display for monitoring video recording and audio levels.
3. Display to monitor time lapse on videotape.
4. Display to verify video picture.
5. Compatibility with future digital video equipment.
6. Remote control capability.
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The two least expensive Sony DVCAM models are the DSR-11 and DSR-25.
These two models have similar quality and have identical capabilities for non-linear
video editing and remote control. However, the DSR-11 has no user display and is
not designed for easy monitoring. The DSR-25 has a display for audio levels, tape
cueing, time lapse, and video picture. It also allows control of audio recording
levels and monitoring the audio. A built-in LCD video screen provides live
monitoring of the video picture while recording or playing back. The DSR-25 also is
easier to operate, with more front panel controls available. Both the DSR-11 and
the DSR-25 are compact units that can easily be installed.
Son DSR.25 DVCAM Video Deck
Su lier Price
2,720.00
2,659.95
2,649.00
AI ha
B&H
Sam's DV
Below is a list of items and their costs associated with a digital video deck
purchase.
Item
Son DSR-25 DVCAM Video Deck
Lei htronix Remote Interface
3 - DVCAM 184 minute Video Ta
Price
2,649.00
125.00
96.00
Sub-Total
Taxes and Shi
Total
2,870.00
240.00
$3,110.00
Staff recommends the purchase of the Sony DSR-25 DVCAM Video Deck from
Samy's or B&H (depending on which has cheaper shipping), along with the
Leightronix Remote Interface from Alpha and blank DVCAM videotapes. These
equipment suppliers have good longstanding reputations and are competitively
priced. Total amount for these items, including tax and shipping would not
exceed $3,200.
Respectfully Submitted,
Kenneth Gammell
. City of Arden Hills Staff Report
To:
From:
Item Title/Subject:
Honorable Mayor and City Council
Kenneth Gammell, Television Production Coordinator
Replacement of Computer Monitors
Introduction:
This report provides details for a proposed purchase of replacement computer
monitors in City Council chambers.
Discussion:
1. Backaround
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In approximately the year 2003, eight of the computer monitors that reside within
the Presentation desk, Staff desk, and Council dais have sustained irreparable
damage. These damaged monitors have several lines on the screen that
obscure the image. It appears that the damage was caused by a power surge.
Two different engineers were brought in to assess whether the monitors could be
fixed. Both engineers said the monitors could not be fixed for less than it would
cost to purchase new monitors.
Since the replacement of all eight monitors would be a major expense, another
option would be to replace only five of the monitors that have severe screen
damage, and keep the three monitors that have only minor screen damage.
Although these monitors still function, there have been complaints that the
image on the screen is difficult to read, and that the lines are distracting.
3. Cable Budaet
The City of Arden Hills receives an annual Cable franchise fee, which comes
directly from cable subscribers, and includes no funds from the City's general fund.
This fund, which is approximately $54,000 for the year 2005, is designated for the
City's cable production needs. This would include the replacement of computer
monitors in Council Chambers.
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4. Recommendations
The damaged computer monitors are all NEC 15 inch monitors. They can be
replaced by any brand name 15 inch computer monitor. The installation requires
simply detaching the existing monitor & cable and attaching a new monitor. For this
reason, the Cable Coordinator can install the new monitors without the need for
hiring a professional installer, saving installation costs.
There are two options in choosing a supplier for purchasing the monitors. One
option is to find the most compatible monitor at the cheapest price, despite the
supplier's location. The second option is to find the most compatible monitor from
when choosing a non-local supplier. The advantage of the second option is that
there is a location within the vicinity that offers local service and has a local contact.
Below is a price comparison for a NEC ASLCD52V 15 inch monitor, which is a
similar model to the monitors currently in chambers. However, this particular
model is only available from one local supplier.
NEC ASLCD52V 15 inch Monitor
Su lier Price
Tar et 259.99
MWave.com 212.83
Ebu er.com 201.65
Shi
Total for 8
2,135.84
1,846.64
1,669.92
All three suppliers have 4 or 5 star user ratings, which is based on customer
satisfaction. Experience has shown that it is important to have a supplier that has a
location in the vicinity, in case there are any problems. Also, the suppliers listed
above are recognized nationally and have good longstanding reputations.
Staff recommends the purchase of eight NEC ASLCD52V 15 inch LCD monitors
from Target. Target allows returns at any local store. Taxes for the eight
monitors combined would be approximately $145.59 Total amount for these
items, including tax and shipping would not exceed $2,300.
Respectfully Submitted,
Kenneth Gammell
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. City of Arden Hills Staff Report
To:
From:
Item Title/Subject:
Honorable Mayor and City Council
Kenneth Gammell, Television Production Coordinator
Cable TV Monitor for Council Chambers
Introduction:
This report provides details for a proposed purchase and installation of a television
monitor for Council Chambers. The purpose for this monitor is for attendees of City
Council Chambers to verify that the meeting is being broadcast on cable television.
Discussion:
1. BackQround
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City Council and Planning Commission meetings are broadcast live on cable
channel 16. There are a number of steps the cable technician needs to perform
to switch to live TV. The process includes cueing videotapes, setting up the
graphic page, switching the video feed from the bulletin board to live TV, and
setting up the camera shot. If the meeting begins before these steps are
completed, cable viewers may not see a portion of the meeting. Currently, there
is no method for the cable coordinator to signal to the chair holder that the
meeting is ready to begin.
Without visible feedback, the chair holder may not know that there may be
immediate technical difficulties. There is also no visible verification that the
graphics being displayed on the television screen are correct. For example, the
name of a speaker may have been misspelled. This problem could be noticed in
Council Chambers, and the cable technician can be notified to correct it.
The cable television monitor also provides participants to monitor the camera
angles, to determine if they are on screen at a particular time. For example,
Council members may not be aware of being on cable, and their appearance
may be misinterpreted.
2. InstallinQ a Cable TV Monitor in Council Chambers
.
There are two possible solutions for monitoring cable in Council Chambers. One
idea is to have the image from cable TV viewable on each computer monitor
installed in the dais. One problem with this idea is that the computer monitor would
still have to serve its primary function of displaying a PowerPoint presentation or
the document camera. In order for this to be accomplished, a Picture In Picture (or
PIP) device would have to be installed. This would allow the larger screen on the
monitor to display presentations, while the smaller screen would display the cable
program. This idea was discussed with an engineer from EPA. The engineer said
it would require a unit that would cost at least $10,000.
The second idea was to mount a television monitor in Council Chambers. After
discussing a possible location with various installers, the ideal location for a monitor .
would be on the wall above the windows in chambers, (where the clock is). There
is enough space, and the position in the room is visible for all council and staff
members. A flat screen television would be the least intrusive and easiest to install.
3. Plasma vs. lCD Monitors
There are two different types of flat screen monitors available, Plasma and LCD.
The plasma monitor comes in various sizes, is HDTV ready, and has superb
resolution. The known drawback for a Plasma monitor is a condition called burn-in,
caused by the monitor being left on most of the time. Burn-in happens when a still
image is displayed without change for many hours. For example, if the Arden Hills
logo was displayed on the Plasma screen for 8 hours a day, 5 days a week, a
'ghost' image of the logo would stay on the screen permanently. Burn-in would not
be a problem for Council Chambers, because the monitor would only be powered
up during meetings, which would be no more than approximately 6 hours a week.
An LCD monitor does not have burn-in problems, but is currently more expensive
for the same size Plasma monitor.
5. Estimates and Recommendations
Three estimates were obtained from local installers. Below are estimates for the .
monitors. Prices do not include tax.
Plasma Screen Monitor Price
AVI 2,499.00
EPA 1,998.00
OS Productions 2,536.00
lCD Screen Monitor Price
AVI 2,999.00
EPA 4,744.00
OS Productions 1,726.00
As mentioned in section four, a Plasma monitor is best suited for the situation.
The Plasma screen has a 42-inch viewable space as opposed to the LCD 37
inch. The Plasma screen is approximately $500 less expensive.
Estimates were also obtained for installation from each vendor. The amount for
installation for either the Plasma or LCD monitor is the same. Below are the
estimates for labor and other materials.
labor and Materials Price
AVI 926.00
EPA 1,720.00
DS Productions 610.00
.
.
.
.
DS Productions offers the least expensive labor of the three installers. Below is
the combined total for Plasma monitor installation from the three installers.
Prices do not include taxes.
Vendor Plasma Price labor & Extras Total
AVI 2,499.00 926.00 3,425.00
EPA 1,998.00 1,720.00 3,718.00
OS Productions 2,536.00 610.80 3,146.80
Recommendations
Staff recommends authorizing OS Productions to install a Plasma monitor in City
Council chambers. The estimated tax for material is $204.54 for a total cost of
$3,351.34. DS Productions is a local reputable installer that has performed work
for the City of Arden Hills over the last two years. Their work includes the
installation of a new sound system, installation of 2 wireless microphones,
replacement of the projector, re-wiring the remote system, and fixing
programming problems. All of their work was performed satisfactorily and is
guaranteed. OS Productions is also noted for having a good service record,
having inventoried the audio-visual system and keeping maintenance records.
Many last minute problems were solved by their engineers, sometimes at no
cost. OS Productions also has a reputation for charging more reasonable labor
rates while maintaining their professionalism.
Respectfully Submitted,
Kenneth Gammell
.
e
e
~
~HILLS
MEMORANDUM
DATE:
AGENDA ITEM 2.1
May 5, 2005
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
SUBJECT: Consolidated Dispatch Center
Last week I sent out some information that was distributed at a meeting regarding the
consolidated dispatch center. I just received a letter from the City of Falcon Heights voicing
concerns with the proposal that was approved by the County Board (attached). Today, I received
a sample resolution from County Commissioner David Twa. I wanted an opportunity to share
this information with you and discuss the direction the City of Arden Hills would like to take in
regards to this issue.
The City of Falcon Heights is concerned that the suburban taxpayers will be paying a larger
share for dispatching services under the proposal approved by the County Board. Ramsey
County is taking on the costs for operating the dispatch center over an eight-year time frame.
The taxpayers will still be paying for these services, but will be paying through County taxes
instead of City taxes. The City of Falcon Heights believes that a disproportionate share is being
paid by suburban taxpayers vs. City of St. Paul taxpayers. Therefore, they offer an alternate
resolution from that being proposed by the County.
I am presenting this material to you as background. It may be helpful, if you have questions, to
schedule another discussion and invite a County representative to attend and answer questions.
Based on the information I have been provided, I believe that most of the concerns about a
consolidated center have been addressed (such as service levels and back-up center capabilities).
I think there are many advantages to this proposal. However, it will be a difficult transition in
many ways and there are some answers that will not be known until we are one to two years into
the consolidation.
A primary concern has been that St. Paul's dispatch center is currently understaffed, and that the
consolidation will result in either (1) decrease in response times or (2) the suburbs picking up the
cost to add staff. Right now, County staff believes that consolidation will offer various
efficiencies which result in being able to maintain the service levels currently experienced at the
County Center, and possibly improve those levels, with staff from the various existing centers.
They further believe that there may even be opportunities to eliminate some positions via
attrition in the future. If that occurs, then I think the issue of SL Paul's staffing levels isn't as
significant.
Consolidated Dispatch Center
Page 2 of2
May 5, 2005
The way the proposal was explained at last week's meeting, and as I understand the materials
that were presented to the County Board, every city brings to the table what they are currently
paying. That amount is then decreased over an eight-year period until the County takes over the
costs completely.
I am attaching background material for you and we can discuss further during the work session.
Attachments
MW
1\Earth\Admin\City AdministratorlMemo\20051OS-IO--05 MemQ to Council RE consolidated dispatch.doc
e
e
e
ClTY OF
FALCON HEIGHTS
2077 W. Larpenteur Avenue
Falcon Heights, MN 55113-5594
email: mail@ci.falcoll-heights.mn.us
website: www.ci.falcon-heights.mn.us
Phone - (651) 792-7600
Fax. (651) 792-7610
RECEwe,,",
MAY - 9 2005
May 6, 2005
Michelle Wolfe
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5794
CITY OF ARDEN HillS
Dear Michelle:
On Tuesday, April 26, the Ramsey County Board of Commissioners adopted a resolution that authorizes the shift of costs
for 911 dispatching to the County property tax levy, under a consolidated approach to dispatching services. Voting in
favor of the resolution were Commissioners Bennett, Carter, McDonough, Ortega, and Reinhardt. Voting against the
resolution were Commissioners Rettman and Wiessner. The resolution directs each community to, in turn, adopt a
resolution "opting in" to the consolidated services, and designate someone to negotiate on behalf of their city.
The formula adopted allocates 100% of the dispatching costs to the countywide property tax base, despite the fact that
.&~y 70% of all call volume inthe county comes from the City of Saint Paul. For Falcon Heights, this change will mean
Wlcrease of more than 350% in dispatch costs for our taxpayers,
The City of Falcon Heights is on record in support of consolidated dispatch; however, we feel strongly that the cost
allocation formula, and shift of dispatching costs to the suburban communities under that formula, is inequitable.
Therefore, we are requesting that each city examine the data we are including with this letter, along with a draft
resolution, and consider adopting a similar resolution as requested by the County.
While we concede that the suburban communities will ultimately end up paying a higher percentage of the overall
dispatch costs, the determination of those costs should be more equitable, and partially based on actual usage of91 I
dispatch services, not just a community's property tax base.
Please feel free to contact us if you have any questions.
Sincerely,
0-M{ ~_
Sue Gehrz
Mayor
651/641-1229
sgehrz@comcastnet
~i7fV{7t/ Pnt~1f4'~
Heather Worthington
City Administrator
651/792-761 I
hworthirigton@ci.falcon-heights.mn.us
C: Ramsey County 130ard of Commissioners
.DaVid Twa, County Manager
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICUL~URE
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NO. 2005-05
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
Date: May 11, 2005
RESOLUTION REGARDING CONSOLIDATED 911 DISPATCH IN
RAMSEY COUNTY
WHEREAS, the City of Falcon Heights supports consolidated 911 dispatch in
Ramsey County, and;
WHEREAS, the City wishes to appoint Heather Worthington, City Administrator to
represent the City in negotiations with Ramsey County regarding consolidated 911
dispatch services, and;
WHEREAS, the City of Falcon Heights' support of consolidated 911 dispatch is
conditional upon the County Board reconsidering the cost allocation formula, and utilizing
a formula that takes into account both tax base and usage of 911 dispatching, rather than
relying upon tax base only;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FALCON HEIGHTS, MINNESOTA:
The City of Falcon Heights will support consolidated 911 dispatch, and participate in
negotiations for this service, with the understanding that the Ramsey County Board of
Commissioners will reevaluate the cost allocation formula for a consolidated dispatch
center that takes into account both tax base and usage of 911 dispatching.
ADOPTED by the Falcon Heights City Council on May 11, 2005.
Susan L. Gehrz, Mayor
ATTEST:
Heather M. Worthington, City Administrator/Clerk
116284
SAMPLE 800 MHz RESOLUTION
Page I of 1
Wolfe, Michelle
Sent:
To:
Cc:
Twa, David [David.Twa@CO.RAMSEY.MN.US]
Tuesday, May 10, 20053:57 PM
CM CITY MANAGERS-CLERKS; DENNIS.FLAHERTY@CI.STPAULMNUS
CB County Board Staff; Twa, David; Williams, Scott; Catlin, Connie; Speiker, Terry; Karcz,
Mary; Karpe, Jean
Subject: SAMPLE 800 MHz RESOLUTION
Importance: High
.
From:
In meeting with you this past week on the Public Safety Communication System/800
MHz Project, some of you requested possible wording for a resolution that could be
used by your City Councils. Attached is a sample resolution. You may want to use
some or all of the clauses in a resolution.
If you have questions, please feel free to contact me at 266-8009, or Scott Williams at
266-8028.
Thank you.
Dave Twa
Ramsey County Manager
.
<<SAMPLE RESOLUTION.doc>>
.
5/10/2005
.
.
.
SAMPLE RESOLUTION
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners authorized
the County Manager to proceed with the design and construction of a Countywide subsystem
backbone to the Metropolitan Radio Board's Public Safety Communication System (PSCS)/800
MHz Interoperable Communication System; and
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners authorized
the County Manager to develop a preliminary design of a Ramsey County PSCS/800 MHz
PSAPlDispatch Center that would be sized to allow for potential future countywide dispatching;
and
WHEREAS, on June 22, 2004, the Ramsey County Board of Commissioners authorized
the County Manager to begin negotiations with all of the municipalities in Ramsey County
regarding dispatching services throughout the County; and
WHEREAS, The Ramsey County Board of Commissioners has taken a position in
support of exploring consolidation of dispatching services because Commissioners believe that it
provides several advantages to all of the jurisdictions in the County; and
WHEREAS, On April 26, 2005, the Ramsey County Board of Commissioners approved a
financing option that over an eight-year period clocks down contributions for operating costs by
those cities operating PSAP/Dispatch Centers that choose to join the consolidated Dispatch
Center on the following schedule. This schedule assumes a start-up date of January 1,2006. If
operations start at a later date, year 1 is twelve months from start-up, and each year thereafter
will refer to the next twelve-month period.
Year 1(2006) 0% (Base Year)
Year 2 (2007) 10%
Year 3 (2008) 10%
Year 4 (2009) 15%
Year 5 (2010) 15%
Year 6 (2011) 15%
Year 7 (2012) 15%
Year 8 (2013) 20%
City Responsibility
100%
90%
80%
65%
50%
35%
20%
0%
County Responsibility
0%
10%
20%
35%
50%
65%
80%
100%
and
WHEREAS, The Ramsey County Board of Commissioners approves payment by
Ramsey County of the costs for capital equipment, connections and dispatch center facility
construction and site development costs for cities operating independent PSAPlDispatch Centers
that choose to join the consolidated Dispatch Center; and
WHEREAS, The Ramsey County Board of Commissioners approves the formation of a .
Dispatch Policy Committee to provide oversight and monitoring of consolidated dispatch
services that includes elected official representatives from those PSAP/Dispatch Centers that join
the consolidated Dispatch Center with a membership for the first 7 years. If all four
PSAP/Dispatch Centers join, the composition of the Dispatch Policy Committee will be:
. I Ramsey County Sheriff
. I Saint Paul Mayor
. 4 Saint Paul City Counci[members
. I Maplewood Mayor or City Councilmember
. I White Bear Lake Mayor of City Councilmember
. 2 Suburban elected representatives from cities that contract for dispatching services only
The number of representatives from the Saint Paul City Council will be reduced by one if either
Maplewood or White Bear Lake do not join the consolidated Dispatch Center of by two if both
Maplewood and White Bear Lake do not join the consolidated Dispatch Center.
The Saint Paul Mayor will chair the Dispatch Policy Committee for the first two years; thereafter
the Chair will rotate; Now, Therefore, Be It
RESOLVED, The City Council is interested in participating in the
Ramsey County Consolidated Dispatch Center; and Be It Further
RESOLVED, The
represent the City of
City Council authorizes
in formal negotiations with Ramsey County.
to
.
.
, ,
Resolution
.
Board 01
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonough Date April 26. 2005 No. 2005-169
Connie Catlin, County Manager's office
Scott Williams, County Manager's Office Page 1015
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners
authorized the County Manager to proceed with the design and construction of the
County subsystem backbone of a countywide Public Safety Communication System
(PSPS)/800 MHz Interoperable Communication system as a subsystem to the
Metropolitan Radio board's public safety communication system; and
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to develop a preliminary design of a Ramsey County PSCS/800 MHz
PSAPlDispatch Center that would be sized to allow for potential future countywide
dispatching for consideration by the County Board and the Policy Planning Committee;
and
.
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to begin negotiations with the City of Saint Paul for a combined PSCS/800
MHz Dispatch Center, and with the Cities of Maplewood and White Bear Lake to locate
their independent PSAPlDispatch Centers within the countywide dispatch center, and to
negotiate with all communities within Ramsey County, and to update the County Board
and Policy Planning Committee on progress and recommendations; and
WHEREAS, In order to meet project time lines, decisions are needed regarding
which entities will be part of a consolidated Dispatch Center; and
WHEREAS, County Board policy decisions are needed on the financial and
governance positions the County will include in agreements with those cities currently
operating independent Dispatch Centers that wish to join a combined countywide
Dispatch Center; and
RAMSEY COUNTY BOARD m- COMMISSIONERS
YEA NAY
].ennett
Tom Carter
Jim McDonough
Rafael Ortega
Victoria Reinhardt
Janice Rettman
Jan \V iessner
OTHER
Victoria A. Reinhardt, Chair
(Continued)
By
Bonnie C ]ackelen
Chief Clerk. County Board
, '
Resolution
Board of
.
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonough Date April 26, 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page 2 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, The Ramsey County Board has taken a position in support of
exploring consolidation because Commissioners believe that it provides several
advantages to all of the jurisdictions involved; and
WHEREAS, In response to the County Board's position that one consolidated
countywide Dispatch Center could provide a beller long-term service strategy for the
whole County, Commissioners and the County Manager have been meeting with the
cities of Saint Paul, Maplewood and White Bear Lake to explore their interest in joining
the County in a consolidated countywide Dispatch Center; and
WHEREAS, During these discussions, financial and governance issues have
been explored; and
.
WHEREAS, The City of Maplewood voted on April 11 , 2005 to authorize staff to
begin negotiating an agreement with the County for provision of 911 dispatch services
for Maplewood; and
WHEREAS, Consolidation discussions have led to the suggestion that the
County gradually take responsibility for funding dispatch operations and that
governance of a consolidated Dispatch Center is a concern as dispatch operations will
affect the various jurisdictions' public safety; Now, Therefore, Be It
RESOLVED, The Ramsey County Board of Commissioners approves a financing
option that over an eight-year period clocks down contributions for operating costs by
those cities operating PSAP/Dispatch Centers that choose to join the consolidated
Dispatch Center on the following schedule. This schedule assumes a start-up date of
January 1, 2006. If operations start at a later date, year 1 is twelve months from start-
up, and each year thereafter will refer to the next twelve-month period.
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NAY
OTHER
Tony BeJlllett
Toni Carter
Jim McDonough
Rafael Ortega
Victoria Reinllardt
Janice Rettman
Jan \Vicssner
Victoria A. Reinhardt, Chair
(Continued)
.
By
Bonnie C. Jackelen
Chief Clerk - COlmty Board
.
Resolution
Board of
Ramsey County Commissioners
Commissioner McDonough Date -.-----hpril 26.
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office
Paul Kirkwold, project Manager
Bob Fletcher. Sheriff
Presented By
Attention:
City Responsibility
100%
90%
80%
65%
50%
35%
20%
o
2005 No. 200'1-169
Page 3 of 5
Budqetinq & Accountinq
County Responsibility
o
10%
20%
35%
50%
65%
80%
100%
Year 1 (2006) 0% (Base Year)
Year 2(2007) 10%
Year 3 (2008) 10%
Year 4 (2009) 15%
Year 5 (2010) 15%
Year6 (2011)15%
Year7 (2012) 15%
Year 8 (2013) 20%
. and Be It Further
RESOLVED, The Ramsey County Board of Commissioners approves payment
by Ramsey County of the costs for capital equipment, connections and dispatch center
facility construction and site development costs for cities operating independent
PSAP/Dispatch Centers that choose to join the consolidated Dispatch Center; and Be It
Further
RESOLVED, The Ramsey County Board of Commissioners approves the
formation of a Dispatch Policy Committee to provide oversight and monitoring of
consolidated dispatch services that includes elected official representatives from those
PSAP/Dispatch Centers that join the consolidated Dispatch Center with a membership
for the first 7 years that includes:
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NAY
-&ennett
~arter
Jim McDonough
Rafael Ortega
V ictoria Reinhardt
Janice Rettm3n
Jan Wiessner
OTHER
Victoria A. Reinhardt, Chair
(Continued)
By
Bonnie C lackeIen
Chief Clerk. County Board
Resolution
Board of
.
Ramsey County Commissioners
Presented By
Attention:
CorrunissiQJl",r McDonouqh Date April 26. 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page40f5
Paul Kirkwold, project Manager
Bob Fletcher, Sheriff Budqetinq & Accountinq
The Dispatch Policy Committee will be comprised of representatives from those
PSAP/Dispatch Centers that join the consolidated Dispatch Center. If all four
PSAP/Dispatch Centers join, the composition of the Dispatch Policy Committee will be:
.
1 Ramsey County Sheriff
1 Saint Paul Mayor
4 Saint Paul City Council members
1 Maplewood Mayor or City Council member
1 White Bear Lake Mayor or City Council member
2 Suburban elected representatives from cities that contract for dispatching
services only;
.
.
.
.
.
.
The number of representatives from the Saint Paul City Council will be reduced by one
if either Maplewood or White Bear Lake do not join the consolidated Dispatch Center or
by two if both Maplewood and White Bear Lake do not join the consolidated Dispatch
Center.
The Saint Paul Mayor will chair the Dispatch Policy Committee for the first two years;
thereafter the Chair will rotate.
and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to represent the County Board in formal negotiations with the cities
operating independent PSAPlDispatch Centers; and Be It Further
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NAY
OTHER
Tony Bennett
Toni Carter
Jim McDonough
Rafael Ortega
Victoria Reinhardt
Janice Renman
lan Wiessner
Victoria A. Reinhardt, Chair
.
By__
(Continued)
Borurie C. JackeJen
Chief Clerk. County Board
Resolution
.
Board 01
Ramsey County Commissioners
Presented By .
Attention:
Commissioner McDonough Date Aoril 26, 2005 No. .l.QJ15-169
Connie Catlin, County Manager's Office
Scott williams, County Manager's Office Page50f5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
RESOLVED, The Ramsey County Board of Commissioners requests that
Maplewood, North Saint Paul, Saint Paul and White Bear lake each submit a formal
resolution to Ramsey County by May 17, 2005, if they are interested in joining the
consolidated Dispatch Center; and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to begin negotiations with all other municipalities in Ramsey County for
a similar financing option if at least one of the cities operating independent PSAP
Dispatch Centers chooses to join the consolidated Dispatch Center; and Be It Further
.
RESOLVED, Any contracts and/or agreements will return to the County Board for
final approval.
RAMSEY COUNTY BOARD OF COMMISSJONERS
.ennetl YEA NAY OTHER
X Victoria A. Rei dt,Chair
-~--
Toni Carter X
--,--
Jim McDonough X
_.
Rafael Ortega X By
Victoria Reinhardt X
----
Janice Rettman X .
lan Wiessner X
------------
!~'
REQUEST FOR RAMSEY COUNTY BOARD ACTION
~.
Type of Agenda: [2;J Policy
o Administrative
o Consent
o Information
o Public Hearing
o Ordinance
Requesting Department: Board of Ramsev County Commissioners - Commissioner McDonough
Committee:
Committee:
Meeting Date:
Meeting Date:
County- Wide Ramifications [2;J
or
Affected Commissioner District(s) #:
Board Meeting Date: 4/26/2005
Board Meeting Date:
SUBJECT Ramsey County Dispatch Center Consolidation Policy
EXEClJTIVE SUMMARY
On June 22, 2004, the Ramsey County Board of Commissioners took several actions to begin implementation of a
ncw 800 MHz Public Safety Communication System CPSCS") by passing resolutions authorizing the County
Manager to:
J. Proceed with the design and construction of the County Subsystem backbone of a countywide PSCS/800 MHz
Interoperable Communication System as a subsystem to the Metropolitan Radio Board's public safet:lJ.
communication system (Rcsolution 2004-256).
2. Develop a preliminary design of a Ramsey County PSCS/800 MHz PSAP/Dispatch Center that would be sized
to alIow for potential future countywide dispatching for consideration by the County Board and the Policy
Planning Committee (Resolution 2004-257).
3. Begin negotiations with thc City of Saint Paul for a combined PSCS/800 MHz Dispatch Center, and with the
Cities of Maplewood and White Bear Lake to become independent PSAPlDispatch Centers in the countywide
subsystem, and to negotiatc with aII communities within Ramsey County, and to update the County Board and
Policy Planning Committee on progress and recommendati()ns (~so]ution 2004-258).
(Executive Summary is continued on the next page)
ACTION REQUESTED - Policy Discussion with Samc Day Action Requested
I. Approve a financing option that over an eight-year period clocks down contributions for operating costs by
those PSAP/Dispatch Centers that choose to join the consolidated Dispatch Center.
2. Approve payment by Ramsey County of the costs for capital equipment, connections and dispatch center
facility constmction and site development costs for those independent PSAPlDispatch Centers that choose to
join the consolidated Dispatch Center.
3. Approve the formation of a Dispatch Policy Committee that includes elected official representatives from those
independent PSAP/Dispatch Centers that choose to join the consolidated Dispatch Center.
4. Authorize the County Manager to rcpresent the County Board in formal negotiations with the independent
PSAPlDispatch Centers.
5. Request that Maplewood, North Saint Paul, Saint Paul and White Bear Lake each submit a formal resolution to.
Ramsey County by May 17, 2005 if they are interested in joining the consolidated Dispatch Center.
6. Authorize the County Board's representative to begin negotiations with the contract cities for a similar
financing option if at least one of the independent PSAP/Dispatch Centers chooses 10 join the consolidated
Dispatch Center.
SUBJECT Ramsey County Dispatch Center Consolidation Policy
, .
E'A:UTIVE SUMMARY -continued ..
A?II!s time, in order to meet project timelines for implementation of the 800 MHz subsystem, the County needs
to know which other PSAPs will be part of the consolidated Dispatch Center. Board policy discussion and
decisions are needed on the financial and governance positions the County will include in agreements with
independent Dispatch Centers who wish to join a countywide Dispatch Center. Once the County Board has
decided thcse issues, they can be communicated to the cities for their response and decisions about joining in a
consolidated Dispatch Center.
POLICY QUESTIONS
I. Is the proposed financing plan acceptable?
2, What governance structure should be used to provide oversight of dispatch activities?
3, Who should represent the Board in formal negotiations?
CONSOLIDATED DISPATCH CENTER
The Ramsey County Board has taken a position in support of exploring dispatch consolidation. There would be
several advantages to all of the jurisdictions involved,
I. Greater opportunity for enhanced services to be provided more efficiently by combining resources
currently being used for dispatch operations,
2. Coordination of responses across several jurisdictions can be done more effectively if protocols and
. procedures are part of a consolidated Dispatch Center's daily operations.
If a crisis occurs in a community that is not part of the consolidated operations, there is an adjustment
period as the communication connections are made and operational adjustments are made.
4. If the community is part of the consolidated center, the surge in call loads can be more readily absorbed.
5, Potential cost advantages to consolidating dispatch operations, There are some economies of scale on
the call taking part of dispatch operations, As a result, the growth in operating costs over time would be
slower in a consolidated center than in several independent centers.
These benefits are stronger for Ramsey County than for most counties because of its small geographic area. If a
problem occurs in one part of the County, its impact can spread quickly to the whole County.
In response to the County Board's position that one consolidated countywide Dispatch Center could provide a
better long-term service strategy for the whole County, provide the best public safety for the community and be
the most cost efficient, the County Manager, along with Commissioner McDonough, other Commissioners and
the Project Manager, have been meeting with the cities of Saint Paul, Maplewood and White Bear Lake to
explore their interest in joining the County in a consolidated countywide Dispatch Center. Also, for those cities
that wish to continue running an independent Dispatch Center, the County will work with them to create a well-
coordinated countywide system.
During discussions with the cities, financial and governance issues have been explored. The following two
sections provide the concepts that have evolved during these discussions. None of the cities have formally
agreed to these items, although Maplewood's City Council voted on April I I, 2005 to authorize staff to begin
~iating an agreement with the County for the County to provide 911 dispatch services for Maplewood.
~ent I, a letter dated April 1,2005, from Commissioner McDonough, as Chair of the 800 MHz Pohcy
Planning Committee, to City Manager Richard Fursman, responds to initial questions raised by Maplewood,.
, FINANClAL lSSUES
[JISPATCH CENTER OPERATING COSTS .
The consolidation discussions have led to the suggestion that the County gradu~]y take responsibility for
funding dispatch operations. One financing option is to clock down contributions for operating costs by the
Dispatch Centers that choose to join the consolidated Dispatch Center over eight years on the following
schedule. This schedule assumes a start-up date of January I, 2006. If operations start at a later date, year 1 is
twelve months from start-up, and each year thereafter will refer to the next twelve-month period. .
City Responsibility County Responsibility
]00% 0
90% 10%
80% 20%
65% 35%
50% 50%
35% 65%
20% 80%
o 100%
Year] (2006) 0% (Base Year)
Year 2 (2007) 10%
Year 3 (2008) 10%
Year4 (2009)15%
Year 5 (2010) ]5%
Year 6 (2011) 15%
Year7 (20]2) 15%
Year 8 (2013) 20%
Attachment 2 shows the dollar affect of this schedule. In year 8, the cities will not be paying for dispatch
operations. Attachment 3 shows the estimated property tax impact on selected residential properties for taxes _
the first year if there was a consolidation of services for Saint Paul, Maplewood, North Saint Paul and White
Bear Lake. Note this schedule does not show the potential impact on cities over the transition period that
could occur if they reduced their levies.
CAPITAL COSTS .
Dispatch Center Space - On November 2, 2004, the County Board discussed potential sites for a County
Dispatch Center sized to provide for dispatching for the entire county, approved the Car-Lo property, currently
owned by the City of Saint Paul, as the preferred site, and authorized the County Manager to prepare a
development site plan and begin negotiations with the City of Saint Paul for acquisition of the property. On
February 22, 2005, the Board approved acquisition ofthe Car- Lo Property. The County will pay for the capital
infrastructure costs for a Dispatch Center with the capacity to provide services for all Dispatch Centers that
choose to join the County in a consolidated Dispatch Center. Attachment 4 provides the cost estimate for
developing the Car-Lo property. Independent Dispatch Centers will be responsible for their own space costs.
Equipment Costs - The County will pay for the 800 MHz equipment in the countywide Dispatch Center,
including the dispatch consoles and connections, such as microwaves to the system backbone. Independent
dispatch centers will be responsible for equipment costs for their sites. Attachment 5 presents the equipment
costs for each Dispatch Center.
PROJECT BUDGET
Attachment 6 is an updated report on the total project budget showing appropriations, expenditures and
encumbrances to date. The remaining balance is budgeted for future project costs.
.
-GOVERNANCE ISSUES
During discussions with the Dispatch Centers, governance of a consolidated Dispatch Center has been raised as
a.ern because dispatch operations will affect their public safety operations. _
There is agreemcnt that a dispatch policy committee is needed to provide general system oversight and
monitoring. Thc committee will advise the County Manger on the functions and performance of consolidated
dispatch services for member cities. The County Manager will work with the Dispatch Center Director in an
expeditious manner to resolve any concerns raised by the Dispatch Policy Committee.
The dispatch policy committee's composition will depend ou which cities join the consolidated Dispatch
Center. A suggested structure for the dispatch policy committee is provided below. It assumes that all cities are
using the Dispatch Ccnter. If a city is not using the Consolidated Dispatch Center, it will not be eligible for
membership on the dispatch policy committee.
DISPA TCH POLICY COMMITTEE COMPOSITION
The membcrship during the first 7 years when the cities are participating in funding dispatch operations will, in
an effort to reflect the relative interests of the jurisdictions, include:
.
1 Ramsey County Commissioner from the suburbs
1 Ramsey County Commissioner from Saint Paul
I Ramsey County Sheriff
I Saint Paul Mayor or Deputy Mayor (if Saint Paul joins the Consolidated Dispatch Center)
2 Saint Paul City Councilmembers (if Saint Paul joins the Consolidated Dispatch Center)
I Maplewood Mayor or City Councilmember (ifMaplewood joins the Consolidated Dispatch Center)
I White Bear Lake Mayor or City Councilmember (if White Bear Lake joins Consolidated Dispatch
Center)
1 Suburban representative from cities that contract with Ramsey County for dispatching services only;
selected by the Ramsey County League of Local Governments (RCLLG)
.
.
.
.
.
.
If Ramsey County develops a consolidated Dispatch Center funded by the County, it would be similar to
policies adopted in Anoka County and Hennepin County. Anoka County has one Dispatch Center for the whole
county and funds it at the County level. Hennepin CouiJty has a resolution that states that dispatch operations is
a County responsibility and is funded at the County level, and has offered to provide funding of a consolidated
Dispatch Center if existing independent dispatch operations responded by a certain date. Dakota County is
exploring the possibility of a consolidated Dispatch Center.
.
SUBJECT: Ramsey County Dispatch Center Consolidation Policy
ATTACHMENTS:
.
1. April 1, 2005 letter to Map]ewood City Manager from Commissioner McDonough
2. Financing option by PSAP/Dispatch Center
3. Estimated Property Tax Impact on Selected Residential Properties
4. Site development estimates for the Car- Lo property
5. Estimated Dispatch Center equipment costs
6. Project Budget status, March 3], 2005
PREVIOUS ACTION:
Resolution 2004-256: Proceed with the design and construction of the County Subsystem
Resolution 2004-257: Develop a preliminary design of a Ramsey County PSAPlDispatch Center that would be
sized to allow for potentia] futurc countywide dispatching
Rcsolution 2004-258: Begin negotiations with the City of Saint Paul for a combined PSCS/800 MHz
Dispatch Center
Reso]ution 2004-409: Approve Carl-Lo property as the preferred site for County dispatch center and
authorize the County Manager to negotiate with Saint Paul
Resolution 2005-079: Authorize County Manager to proceed with negotiations with Saint Paul regarding
the Car]-Lo site and the Computer Aided Dispatch system; and to negotiate with M. A. Mortenson Company
for design of a 9] 1 back-up site; and to bring agreements to the Board for approval .
COUNTY MANAGER COMMENTS:
In order to decide on the configuration of the dispatch center, finalize the location of the center and order
equipment it is critical that we resolve the issues of who will be part of a consolidated dispatch center. The
County Manager recommends that the County Board request any community that is interested in consolidating
its PSAP/Dispatch Center with Ramsey County to pass a resolution authorizing negotiations with Ramsey
County for a consolidated Dispatch Center within the parameters set forth in the County Board's attached
resolution and that such resolutions be sent to the County Board by May 17,2005. Further, the County
Manager recommends that the County Board designate a representative to negotiate the actual agreements with
interested communities and bring such agreements back to the County Board for consideration.
Both houses of the legislature are once again discussing the possibility oflevy limits. Levy limits would make
the proposed financial changes virtually impossible to achieve. Any agreements entered into will have to take
this issue into consideration.
This will continue to be an issue during the eight-year transition process. Dispatch center agreements will need
provisions that address what occurs if levy limits make it impossible for the County to assume the costs of
takeover.
In the event levy limits are implemented we could request legislation that costs for dispatch center
consolidation and public safety communication systems are outside any levy limits.
.
_SUBJECT: Ramsey County Dispatch Center Consolidation Policy
"eating Department Request - Authorized Si nature
;PI"; //( e_ Lf.dV'-~
- I
-;: Date
V;:/~5/
.
Bud etin & Accountin - Authorized Si nature
Date
9IA-k ~~~111~:J1-
+/ZI/OS
COlIn
Date
~
v~/ ul~
Date
Property Management - Authorized Signature
.
Date
, Information Services - Authorized Silmature
l
Other - Authorized Signature . Date
----
.
Resolution
Boord of
.
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonouGh. Date__April 26. 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page 1 of5
Paul Kirkwold, Project Manager
~ob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners
authorized the County Manager to proceed with the design and construction of the
County subsystem backbone of a countywide Public Safety Commllnication System
(PSPS)/800 MHz Interoperable Communication system as a subsystem to the
Metropolitan Radio board's public safety communication system; and
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to develop a preliminary design of a Ramsey County PSCS/800 MHz
PSAP/Dispatch Center that would be sized to allow for potential future countywide
dispatching for consideration by the County Board and the Policy Planning Committee; .
and
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to begin negotiations with the City of Saint Paul for a combined PSCS/800
MHz Dispatch Center, and with the Cities of Maplewood and White Bear Lake to locate
their independent PSAP/Dispatch Centers within the countywide dispatch center, and to
negotiate with all communities within Ramsey County, and to update the County Board
and Policy Planning Committee on progress and recommendations; and
WHEREAS, In order to meet projecttimelines, decisions are needed regarding
which entities will be part of a consolidated Dispatch Center; and
WHEREAS, County Board policy decisions are needed on the financial and
governance positions the County will include in agreements with those cities currently
operating independent Dispatch Centers that wish to join a combined countywide
Dispatch Center; and
RA!vISEY COUNTY BOARD OF COMMISSIONERS
YEA NAY OlliER
r any Bennett
r oni Carter
lim McDonough
hfaelOrtega
0; ictoria Reinhardt
Janice Remnan
lan Wiessner
Victoria A. Reinhardt, Chair
(Continued)
.
By
Bonrrie C. lackelen
Chief Clerk. County Board
., .
Resolution
.
-<:
Board of
Ramsey County Commissioners
'esented By
ttention:
commissioner McDonough Date April 26. 2005 No, 2005-169
Connie Catlin, County Manager's Office
Scott williams, County Manager' s Office Page 2 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, The Ramsey County Board has taken a position in support of
exploring consolidation because Commissioners believe that it provides several
advantages to all of the jurisdictions involved; and .
WHEREAS, In response to the County Board's position that one consolidated
countywide Dispatch Center could provide a better long-term service strategy for the
whole County, Commissioners and the County Manager have been meeting with the
cities of Saint Paul, Maplewood and White Bear Lake to explore their interest in joining
the County in a consolidated countywide Dispatch Center; and
. WHEREAS, During these discussions, financial and governance issues have
been explored; and
WHEREAS, The City of Maplewood voted on April 11, 2005 to authorize staff to
begin negotiating an agreement with the County for provision of 911 dispatch services
for Maplewood; and
WHEREAS, Consolidation discussions have led to the suggestion that the
County gradually take responsibility for funding dispatch operations and that
governance of a consolidated Dispatch Center is a concern as dispatch operations will
affect the various jurisdictions' public safety; Now, Therefore, Be It
RESOLVED, The Ramsey County Board of Commissioners approves a financing
option that over an eight-year period clocks down contributions for operating costs by
those cities operating PSAP/Dispatch Centers that choose to join the consolidated
Dispatch Center on the following schedule. This schedule assumes a start-up date of
January 1, 2006. If operations start at a later date, year 1 is twelve months from start-
up, and each year thereafter will refer to the next twelve-month period.
AMSEY COUnrXBOARD OF COMM]~SIONERS
YEA NAY
on&ert
on~:
ill McDonough
afael Ortega
ictoria Rejnh(lrdt
mice Rettman
In \Viessner
OTHER
Victoria A. Reinhardt, ChaiT
(Continued)
By..
Bonnie C Jackelen
Chief Clerk, County Boa,d
Resolution
Board 01
.
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonouqh Date April 26. 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Wi lliams, County Manager's Office Page 3 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
Year 1 (2006) 0% (Base Year)
Year 2(2007) 10%
Year 3 (2008) 10%
Year 4 (2009) 15%
Year 5 (2010) 15%
Year6 (2011)15%
Year 7 (2012) 15%
Year 8 (2013) 20%
and Be It Further
City Responsibility
100%
90%
80%
65%
50%
35%
20%
o
County Responsibility
o
10%
20%
35%
50%
65%
80%
100%
.
RESOLVED, The Ramsey County Board of Commissioners approves payment
by Ramsey County of the costs for capital equipment, connections and dispatch center
facility construction and site development costs for cities operating independent
PSAP/Dispatch Centers that choose to join the consolidated Dispatch Center; and Be It
Further
RESOLVED, The Ramsey County Board of Commissioners approves the
formation of a Dispatch Policy Committee to provide oversight and monitoring of
consolidated dispatch services that includes elected official representatives from those
PSAPlDispatch Centers that join the consolidated Dispatch Center with a membership
lor the first 7 years that includes:
l,bMSEY COUNTY BOARD OF COMMJSSJONERS
YEA NAY
rany Bennett
rani Carter
im McDonough
(afad Ortega
!Jctoria Reinhardt
anice Rettman
an Wiessner
OlliER
V icton a A. Reinhardt, Chair
(Continued)
.
By
Bonnie C. Jackelen
Chief Clerk - County Board
AMSEY COUNTY BOARD OF COMMJSSJONERS
, _ YEA NAY
o~ett
'oni Carter
im McDonough
:afael Onega
'jctoria Reinhardt
anjee Rettman
an WiessneI
.
.esented By
ttention:
.
Resolution
Board of
Ramsey County Commissioners
Conuni ssioner McDonough Date ----"2-ril 26. 2005 No, 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page40f5
Paul Kirkwold, project Manager
Bob Fletcher, Sheriff Budqetinq & Accountinq
The Dispatch Polley Committee will be comprised of representatives from those
PSAPlDispatch Centers that join the consolidated Dispatch Center. If all four
PSAP/Dispatch Centers join, the composition of the Dispatch Policy Committee will be:
.
1 Ramsey County Sheriff
1 Saint Paul Mayor
4 Saint Paul City Councilmembers
1 Maplewood Mayor or City Council member
1 White Bear Lake Mayor or City Councilmember
2 Suburban elected representatives from cities that contract for dispatching
services only;
.
.
.
.
.
The number of representatives from the Saint Paul City Council will be reduced by one
if either Maplewood or White Bear Lake do not join the consolidated Dispatch Center or
by two if both Maplewood and White Bear Lake do not join the consolidated Dispatch
Center.
The Saint Paul Mayor will chair the Dispatch Polley Committee for the first two years;
thereafter the Chair will rotate.
and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to represent the County Board in formal negotiations with the cities
operating independent PSAP/Dispatch Centers; and Be It Further
OTHER
Victoria A. Reinh3rdt~ Chair
(Continued)
By
Bonnie C JackeJen
Chief CJcrk - County Board
Resolution
~
Board of
Ramsey County Commissioners
.
Presented By ----.Commissioner McDonOUQh Date April 26. 2005 No. 2005-169..__
Attention:
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page 5 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budqetinq & Accountinq
RESOLVED, The Ramsey County Board of Commissioners requests that
Maplewood, North Saint Paul, Saint Paul and White Bear Lake each submit a formal
resolution to Ramsey County by May 17, 2005, if they are interested in joining the
consolidated Dispatch Center; and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to begin negotiations with all other municipalities in Ramsey County for
a similar financing option if at least one of the cities operating independent PSAP
Dispatch Centers chooses to join the consolidated Dispatch Center; and Be It Further
RESOLVED, Any tontracts and/or agreements will return to the County Board for
final approval.
RAMSEY COUNTY BOARD OF COMMISSIONERS
r ony Bennett
r oni Caner
lim McDonough
Rafael Ortega
Vicloria Reinhardt
lanice Rettman
Ian \Viessner
3EA
X
X
X
X
X
By
N1\.Y
OlliER
Victoria A. Re.
dt, Chair
X
X
.
.
ATTACHMENT 1
.
'-
->.
JIM McDONOUGH
BOARD OF RAMSEY COUNTY COMMISSIONERS
DISTRICT (.
April 1, 2005
22lJ COURT HOUSE
SAINT PAUL, MINNESOTA SSl02
TEL 1051) 26f>83S0
FAX 1051) 26f>8370
Richard Fursman
City Manager
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Dear Mr. Fursman:
Thank you for your letter of March 18th regarding the County's dispatch consolidation
offer. We appreciate the opportunity for an open dialog on this issue. I would like to
respond to the concerns raised in your letter.
.
'"The County appears to want to freeze current budgets across the county and to
place a schedule in effect that will gradually reduce municipal payments over a
seven year period. At year eight the County would then assume all costs for
dispatching thereafter, no fonger billing cities for dispatching costs. "
The County agrees to accept long-term financial responsibility for a consolidated PSAP.
To fund the transition, cities that participate in the consolidation are being asked to
contribute an amount equal 10 their annual dispatch operating costs for the first year of
operation. The County Board is considering how the annual contribution would be
"clocked down" in subsequent years. One possible scenario of a "clock down" schedule
is attached as an example.
"Maple wood currenlly contracts with the Cities of North Sf. Paul for dispatching
services The contract calls equate to 23% of the lotal calls. "
We recognize that North Sl. Paul contracts with Maplewood for dispatching services
and contributes to the operating costs of your PSAP. Accordingly, Maplewood's first
year contribution to a consolidated dispatch operation would be $525,500 instead of
$681,515.
"Dispatchmg protocol is also a significant concern that must be addressed as part
of any consolidation planning. Maplewood must have assurances Ihat issues of
public salety and protocol will be handled in a fashion that are as unique as some
of the services provided in the City- Previous attempts at consolidation felt far
short of promises as the special dispatching needs of Maplewood were ignored. "
.
Minnesota's First Home Rule County
pt;r>lt>Q on tN:)'{topd pa~ w;1I1 '3 minimum C1I H)% post ccr>~,-,mt't" cank-nl
.~- /
Mr. Richard Fursman
April 1, 2005
Page Two
.
Consolidation offers an opportunity to take a fresh look at how dispatching is done in
Ramsey County and create a customer-focused operation that meets the needs of the
participating agencies. Cities involved in this venture at the outset will have more
influence in shaping the outcomes than cities that join later.
"At minimum, the level of service must meet or exceed the expectations
established by the 800 MHz Dispatch Workgroup. These include: Calts
answered in three rings or less (three rings is 14-18 seconds) 95% of the
time. 99% 01 all calls answered in 40 seconds or less. 95% of emergency
dispatching at fire concluded within 60 seconds. Emergency dispatch of law
enforcement per SOP based upon type of incident. Tfanslers of calls from the
PSAP to another agency or PSAP must be "warm" transfers; ie. call taker on
phone with caller until connected with the party being translerred to; call transfer
will not exceed 30 seconds_ A qualjty assurance program consistent among
PSAP's must be in place It should be noted that the average call time in
Maplewood is currently at 3. 2 seconds. ':'_
With regard to quality of service, the County Board is committed to providing the
resources necessary to meet performance standards established by the Policy
Committee. Members of the Policy Committee will be elected officials from
communities served by the consolidated PSAP. The Policy Committee will set
standards with input from police, fire, EMS and emergency management users. The
Committee will then review appropriate statistical performance reports and other
measures (such as complaints, feedback from user groups, etc.) to ensure that
promised levels of service are achieved and maintained. II should be noted that the
standard ot 95% of 911 calls answered in three rings or less used by the Dispatch Work
Group may not be consistent with the more commonly accepted industry standard of
90% of 911 calls answered in 10 seconds or less that was used for the staffing study in
Attachment C of the PSAP Options Report II will be up to the Policy Con:rmiltee 10
decide which standards to use. We believe the proposed standards for fire paging and
"warm transfers" are realistic and achievable.
.
"There must be the availability to customize service to meet Maplewood's
particular needs especially in the area 01 EMS personnel. Occasionatly,
Maplewood paramedics respond from their residences and dispatchers must
have an intimate knowledge of personfJet and mission to coordinate and handle
special circumstances. "
Each community has unique dispatching needs, particularly in the areas of fire and EMS
dispatching. The key to managing diverse dispatch protocols is a flexible Computer-
Aided Dispatch system (CAD). A new CAD system will be implemented when
transitioning to the new radio system, and a CAD Request for Proposals is about to be
released. One key element in the CAD selection process will be the evaluation of a
prospective CAD system's flexibility in dispatch unit recommendation tables. The unit
recommendation tables contain the protocols that each individual agency wants
followed when a call is dispatched.
.
d...
e. Richard Forsman
April 1, 2005
Page Three
It is the intent 01 the County to accommodate individual agency needs up to the point
where supporting too many variations in protocols leads to an unacceptable risk of
mishandling calls. We must balance the temptation to be all things to all users with the
need for consistent and reliable service. The key to success will be a working
partnership with all of the participating agencies to select the most appropriate CAD
system and to work out the details of how individual community dispatching needs will
be accommodated.
"Maple wood should have representation on the joint powers board, or an ability
to set minimum standards that cannot be deviated from without approval 01 the
City-"
Each PSAP that becomes part of the consolidated Dispatch Center will be represented
on the policy committee as well as having representation on any working group that is
selling the minimum standards.
"Maplewood must express concern that there are few details yet on what the
A operating budget wilt be ..u and that there is IiI/Ie factual information available --."
'lIIlll!I!':ere is no detailed staffing plan or budget set for a consolidated PSAP, because we do
not know how many communities will be included. However, the Ramsey County Board
of Commissioners is committed to making a consolidated PSAP successful. This
commitment has been demonstrated by actions to fund a new radio system, form a
dispatch policy oversight body, and proceed with the construction of a new dispatch
facility that is sized to provide for countywide dispatching at the "Car-Lo" site.
I would be happy to meet with you for further discussion on these issues,
._,.,
Sincerely,
-~
~ /J1-'/ ~ ,/
Commissioner JiZOnOUgh, Chair
800 MHz Policy Planning Committee
cc:
Commissioner Victoria Reinhardt
Scott Williams
Paul Kirkwold
Connie Catlin
Mary Karcz
.
3
.
ONE POSSIBLE "CLOCK DOWN" SCHEDULE
% BASE MAPlEWOOD
2006 100% $ 525,500.00
2007 90% $ 47Z,950.00
2008 80% $420,400.00
2009 65% $341,575.00
2010 50% $ 262,750.00
2011 35%. $183,92500
2012 20% $105,100.00
2013 0% $
2014 0% $
2015 OO/D $
.
~
.
t
ATTACHMENT 2
ONSOLlDATION .
- , WHITE BEAR LAKE !
PLAN ! ST PAUL NORTH ST. PAUL MAPLEWOOC
'-r
2006 100% $ 365,000.00 $ 5,110,662.00 $ 156,015.00 $ 525,500.00
2007' 90% $ 328,500.00 $ 4,599,595.80 $ 140,413.50 $ 472,950.00
2008 80% $ 292,000.00 $ 4,088,529.60 $ 124,812.00 $ 420,400.00
__~009 65% $ 237,250.00 $ 3,321,930.30 $ 101,409.75 $341,575.00
---'----.
2010 50% $ 182,500.00 $ 2,555,331.00 $ 78,007.50 $ 262,750.00
2011 35% $ 127,750.00 $ 1,788,731.70 $ 54,605.25 $183,925.00
2012 20% $ 73,000.00 $ 1,022,132.40 $ 31,203.00 $105,100.00
2013 0% $ - $ - $ - $ -
2014 0% $ - $ - $ - $ -
2015 - -
0% $ - $ - $ -
-
~~._--
I
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/
!J
ATTACHMENT 3
-;:
.
Estimated Property Tax Impact On Select Commercial Properties
For Ta.xes Payable in 2005
In the City of St. Paul
Assuming a $1,500,000 Increase in the County's uvy for 800 MHz
Actual Payable 2005 . Estimated Change
Payable- Tax Year Due to levy Increase
2005 With Additional -~---------- ----------
Tax Year County Levy Value & Tax %
Property: Flower Hut. Rice Street, st. Paul
Estimated Market Value: $90,000 $90,000 $0 0.0%
Taxable Market Value: $90.000 $90.000 $0 0.0%
County . $74 $75 $1 1.4%
CITY 50 50 $0 0.0%
School 107 107 $0 0.0%
Special District 9 9 $0 0.0%
Fiscal Disparity 479 479 $0 0.0%
Tax Increment 988 992 $4 0.4%
State Business 728 728 $0 0.0%
Total $2,435 $2,440 $51 0.2%1
Property; st. Patrick's Guild. Randolph Ave st Paul
..
Estimated Market Value: $343,100 $343.100 $0 0.0%
Taxable Market Varue: $343,100 $343,100 $0 0.0%
County $2,071 $2,088 $17 0.8%
City 1,397 1.397 $0 0.0%
School 1.508 1,508 $0 0.0%
Special District 263 263 $0 0.0%
Fiscal Disparity 2,053 2,053 $0 0.0%
Tax Increment 0 0 $0 0_0%
State Business 3,125 3,125 $0 0.0%
Total $i0417 $10,434 $171 0.2%1
.
Property: Marshall Fields. Cedar Street. St. Paul
Estimated Market Value: $11,000,000 $11,000.000 $0 0.0':>;0
Taxable Market Value: $11.000,000 $11,000,000 $0 0,0%
County $208 $210 $2 1.0%
City 140 140 $0 0.0%
School 7,543 7.543 $0 0.0%
Special District 26 26 $0 0.0%
F iscat Disparity 73.652 73,652 $0 0.0%
Tax Increment 179,149 179,802 $653 0.4%
State Business 112,083 112,083 $0 0.0%
Total $372,801 $373.456 $6551 0.2%1
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Estimated Property Tax lmpact On Select Commercial Properties
For Taxes Payable in 200S
In Ramsey County Suburbs
Assumiug a $1,500,000 Increase in the County's Levy for 800 MHz
"ActUal
Payable
2005
Tax Year
Payable 2005 Estimated Change
Tax Year Due to tevy Increase
With Additional---.----- ------------
Coun le Value & Tax %
Property- Gulden's Roadhouse HiClhwav 61 Maplewood
, .
Estimated Market Value: l $541 ,800 $541,800 $0 0.0%
Taxable Market Vafue: $541,800 $541,800 $0 0.0%
County $3,280 $3,307 $Z7 0.8%
City 2,405 2,405 $0 0.0%
School 2,260 2,260 $0 0.0%
Special District 424 424 $0 0.0%
Fiscal Disparity 4,441 4,441 $0 0.0%
Tax Increment 0 0 $0 0.0%
State Business 5,156 5,156 $0 0.0%
Total $17,966 $17,993 $z71 O.2o;J
.
Property: TarQet Corp_. Hjqhwav 36. North st. Paul
Estimated Market Value: $10,170,300 $10,170,300 $0 0.0%
T axabte Market Value: $10,170,300 $10,170,300 $0 0.0%
County $66,110 $66,651 $541 0.8%
City 34,490 34,490 $0 00%
School 44,390 44,390 $0 0.0%
Special District 8,541 8,541 $0 0.0%
Fiscal Disparity 88,715 88,715 $0 0.0%
Tax Increment 0 0 $0 0.0%
State Business 103.600 103,600 $0 0.0%
Tola1 $345 846 $346,387 $5411 02%1
PropertY: 3M. McKniQht Road. Maptewood
Estimated Market Value: $215,000,000 $215,000,000 $0 0.0%
Taxable Market Value: $215,000,000 $215,000,000 $0 0.0%
County $1,398,197 $1,409,648 $11,451 0.8%
City 1,021,478 1,021,478 $0 0.0%
School 938,691 938,691 $0 0.0%
Special D~trjct 180,649 180,649 $0 0.0%
Fiscal Disparity 1,893,353 1,893,353 $0 0.0%
Tax Increment 0 0 $0 0.0%
State Business 2,197,820 2,197,820 $0 0.0%
Total $7,630,188 $7,641,639 $11,4511 0.2%1
.
l
Estimated Propert}' Tax lmpact on Select Residential Properties
For Taxes Payable in 2005
In Ramsey County Suburbs
Assuming a $1,500,000 Increase in the Countyrs Levy for gOO .Mlh
.
Actual
Payable
2005
Tax Year
Payable 2005 Estima1ed Change
T ax Year Due to levy Increase
With Additional -~-~~---- ________
Coun le Value & Tax %
Property: 2163 Randy AVe. White- Bear lake
$0 0.0%
$0 0.0%
$6 0.9%
$0 0.0%
$0 0_0%
$0 0.0%
$0 0.0%
$6 0.4%
$0 0.0% .
$0 0.0%
$6 0.8%
$0 0.0%
$0 0.0%
$1 0.9%
$0 0.0%
$91 0.4%1
$0 0.0%
$0 0.0%
$23 0.8%
$0 00%
$0 00%
$0 0.0%
$0 0.0%
$231 0.4%1
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Estimated Property Tax Impact on Select Residential Propertie.~
For Taxes Payable in 2005
In the Cily of St. Paul
Assuming a $] ,500,000 Increase in tbe County's Levy for 800 MHz
Actual Payable 2005 Estimated Change
Payable Tax Year Due to levy Increase
2005 Wi1h Additional __~________~_ ~_____n__
Tax Year Counlv Lew I Value & T:ax %
Property: 204 Granite Street
Estimated Market Value: $118,900 $118,900 $0 0.0%
Taxable Market Value: $91,500 $91,500 $0 0.0%
County $299 $302 $3 1_0%
City 201 201 $0 0.0%
School 246 246 $0 0.0%
Special District 38 38 $0 0.0%
Fiscal Disparity 0 0
Tax Increment 0 0 $0 0.0%
Total $784 $787 $31 0.4%1
. Property: 1971 Hawthorne
Estimated Market Value: $152,900 $152,900 $0 0_0%
Taxable Market Value: $135,500 $135,500 $0 0.0%
County $518 $523 $5 1.0%
City 349 349 $0 0,0%
School 411 410 .$1 -0.2%
Special District 82 83 $1 1.2%
Fiscal Disparity 0 0
Tax Increment 0 0 $0 0.0%
Total $1,360 $1365 $5 0.4%
Property: 749 Summit
Estimated Market Value: $1,297,700 $1,297,700 $0 0.0%
Taxable Market Value: $905,400 $905,400 $0 0.0%
County $4,600 $4,641 $41 0_9%
City 3,105 3,105 $0 0.0%
School 3,449 3,448 .$1 0.0%
Special District 585 585 $0 0.0%
Fiscal Disparity 0 0
Tax Increment 0 0 $0 0.0%
Total $11,739 $11 ,779 $40 0.3%,
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RAI\ISEY COUNTY
PUBLIC SAFETY COMMUNICATION SYSTEMI800MHz IMPACT ON TAXPAYERS
NET TAX CAPACITY VALUES AND RATES
Pro osed Coun le
Estimated
Ramse Coun Onl 2005
Increase
$ 1,500,000
Net Tax Ca ad
$ 372,289,367
Tax Ca aci Rate
0.403%.
PROPERTIES in Ramsey County
Proposed County 800 MHz Levy - Estimated Payable 2005 Tax Impact
Home with an Est. Market Value of: $ 75,000 $ 100,000 $ 150,000 $ 300,000
2005 Gross CauD Tax Increase Estimated $ 3.02 $ 4.03 $ 6.05 $ 12.09
Business with an Est. Market Value of: $ 100,000 $ 500,000 $ 1,000,000
2005 Gross Coun Tax Increase Estimated $ 6.05 $ 37.28 $ 77.58
A artment with an Est. Market Value of: $ 100,000 $ 500,000 $ 1,000,000 .
2005 Gross Coun Tax Increase Estimated $ 6.05 $ 30.23 $ 60.45
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Development Plan with Cost Estimates
Ramsey County Costs for a Car-Lo Dispatch Center Site
Capital Cost Estimates
1. Construction and Site Development
First floor shell
CarLo
$1,596,509
Second Floor Shell
Second Floor Buadout
Second F1oorSubtotal
$1,588,295
$918,019
$2,506,314
Site Development
$388,000
Total Construction
2. Furniture, Fixtures, Equipment (2nd floor only)
3. Telecommunications
.4.
Professional Services
5. Project Management
6. Moving Expenses
Estimated Facility\Site Costs
ATTACHMENT Ii
of:
$4,490,823
$185,000
$85,000
$239,340
$63,000
$10,000
$5,073,163
NOTE: These estimates do not include the disptch center technology, such as the
consoles, the large panel displays for- the dispatch center or personal computers for staff.
Dispatch facility operating costs (utilities, cleaning,etc.)
Square feet available
Annual cost at $6 per square foot
.
l\
14,000
$84,000
.
ATTACHMENT 5
Motorola Equipment and Services
Maplewood
Motorola Console Improvements
Connection: Microwave
Maplewood Total
Saint Paul
Motorola Consoles
Connection: Fiber
Saint Paul Total
White Bear lake (1 console)
Motorola Console
Connection: Fiber
White Bear lake Total
Ramsey County (without consolidation)
Motorola Consoles
Connection: Fiber
Ramsey County Total
Motorola Estimates 2/5/05
Microwave estimates based on bids
$140,023
$84,662
$224,685
$654,218
$50,000
$704,218
$226,137
$50,000
$276,137
$490,453
$50,000
$540,453
.
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ATTACHMENT 6
.
800 MHz PUBLIC SAFETY COMMUNICATIONS SYSTEM
March 31, 2005
APPROPRIATIONS
2004 Capital Improvement Prog. Bonds $ 14,575,000
Interoperable Comm. Equip. Grant 6,000,000
Homeland Security Part II Grant 3,416,235
Urban Area Strategic Initiative Grant 1,370,000
Allied Radio Matrix for Emer. Resp. Grant 4,290,866
Total Appropriations $ 29,652,101
LESS: EXPENDED
Personal Services $ 5,644
Other Services and Charges 755,624
Supplies 506
Capital Outlay 3,379,685
Total Expended $ (4,141,459)
LESS: ENCUMBERED
. Personal Services $
Other Services and Charges 222,433
Supplies
Capital Outlay 9,930,420
Total Encumbered $ (10,152,853)
BALANCE
$ 15,357,789
.
]3
OlnIdIIl1embers:
,David Grant
Brenda Holden
Gregg Larson
LoillRem
~
~HlLLS
Arden Bilk City Council
WORK SESSION
1145 W.llJabway %
Arden Bills, MiII..-ta
55112
651.li34512f1
. www.:ei~.mn.us
Mayor:
Beverly Aplikowski
5:00p.m.
Monday, May 16, 2005
Agenda
Prior to the Work Session Meeting-
Closed Session MeetiJtg-Status Update and Discussion Regarding the GSA Negotiatiou -5:00 PM
1. Call to Order
2.
StIlff/Presenters
Murtuza Siddiqui/Steve Mcl)owell
Michelle Olson
:Ii!n!
5:3&
6:06
Aeenda Items
A. City's 2004 Audit Report
B. Celebrate Arden Bms
C. LED Trame Lights
D. Peddlers, Solicitors, and Transient
Merchant OrdiBance
E. PCI Ratings
Murtuza SiddiquiITom Moore
Schawn Johnson
6:15
6:39
Tom MoorelMichelle Wolfe/Schawn .6:45
Johnson
F. Employee Reeogaltion Policy
G. Gateway Sign Update
H. CuimDlngs Park lee Rink
I. CityCouncU Cbambers- Teclmology
Upgrades
J. Dis~ssion of Consolidated Dispatcb
Center
Michelle. Wolfe/Schawn Johnson
. Tom Moore/Scott Clark
Tom Moore
7:15
8:00
8:15
8:39
Murtuza SiddiquiIMichelle Wolfe
Michelle Wolfe
8:45
3. Council Reoorts
A. C01lncllmember RokIeD
B.Cellllcilmelbber Larscm
C, C01lncilmember Rem
D. Couuellmember Gnuat
E. MayqrApUktlwsld
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~HILLS
MEMORANDUM
DATE:
Agenda Item: 2.A
May II, 2005
TO: Honorabte Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer,,~S
SUBJECT: 2004 Audited Financial Statements
BACKGROUND:
The City of Arden Hills, cach year, hires an independent audit firm to audit the City's financial
records and issue the financial statements. The City hired Abdo, Eick, & Meyers to conduct this
audit. They have been the City's auditors for the past few years.
DISCUSSION:
I am pleased to inform that the City of Arden Hills has implemented new GASB 34 rule for the
December 31, 2004 statements. The main change resulting from the implementation was issuing
financial statements under a new reporting model.
Steve McDonald, Abdo, Eick, & Meyers will be at the Work Session to present the audit as well
as explain the key features of the changes that resulted from the implementation ofGASB 34
rule.
RECOMMENDED ACTION:
Present cd for informational and discussion pmposes. Council is scheduled to take a formal
action at the next scheduled City Council meeting.
.
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~HILLS
MEMORANDUM
DATE:
May 16, 2005
Agenda Item: 2.B
TO: Honorable Mayor and City Council
FROM: Michelle Olson, Recreation Program Supervisor '"'I"t1(!)
CC: Thomas Moore, Operations and Maintenance Director
SUBJECT: Update on 2005 Celebrating Arden Hills Summer Festival
ENe: Current Sponsorship List, Schedule of Events, Draft Newspaper Insert,
. Event Mailer, Draft of Event Handout, Event Budget Worksheet.
The purpose ofthis memo is to update you on the progress of our annual summer event which is
scheduled for June 25, 2005 at Tony Schmidt Park. The event is progressing nicely. The day
will be scheduled from 3:00 p.m. until dusk. This year's event will look similar to last year's
event with a few additions/changes. Tickets to the BBQ dinner will sell at $8.00 for adults and
$4.00 for children up until the event. The price will be $10.00 and $5.00 at the event. Tickets
are available at City Hall. As always, a ticket is not required for the other events in the park and
we will have a couple of food vendors at the event for those who do not choose to buy a ticket
for the barbeque dinner.
Headlining this year's entertainment once again will be the White Sidewalls Rock-N-Roll Revue
and back by popular demand will be the Prior Lake Water Ski Show and the Shoreview Northern
Lights Variety Band! Staff has added a show by the Teddy Bear Band and a presentation by
Mad Science! As always, the event will have youth games, caricaturists, face painters,
community booths, a rock climbing wall, and FIREWORKS at dusk!!! Staff has added an hour
to all ofthe youth games/activities and they will be available from 3:00-9:00 p.m. Event details
are included with this memo. Staff is asking for assistance from the City Council with the
following:
Ticket Sales - A crucial part of this year's event is the sale ofthe barbeque dinner tickets.
The main focus at this point, needs to be with ticket sales. Staff has given Twin City
Catering Co. an estimate of 400 people for the barbecue dinner. Therefore, the City
needs to work hard promoting the ticket sales. Our goal is to sell 300 tickets up until a
week before the event. Staff could then sell up to 100 tickets the day of the event. This
number is adjustable up until one week before the event. This is where staff needs your
assistance! Staff is giving each and every Council Member and the Mayor, 25 adult
tickets and 10 children tickets to sell. Staff is hoping that the City Council can at least
sell all of their adult tickets. We are not having a drawing this year, therefore, there will
be no ticket stubs to turn in with the money. All ticket money MUST be turned in to
Michelle or Pam by Thursday, June 16th at 4:30 p.m. This will allow staff to have a good
idea of tickets sold to report to the caterer. All tickets that are not turned in by the
deadline will be considered sold and will be included in the final count to the caterer!
The event poster is at the printer and will be available shortly. There will be enough
posters for the City Council to use while trying to sell barbeque tickets. Staff is planning
on having the posters available at the next City Council meeting for each of you to take
what you need.
I am looking forward to another GREAT, SUNNY event! Please feel free to share any ideas or
feedback you have regarding the event.
.
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BUSINESS NAME DONATION AMOUNT
North Suburban Youth Association ** $4000.00
Lakeside Homes & Sales, Inc, $1000,00
Guidant Foundation $1000.00
.
Northwestern Collel!e $500.00
Bethel Universitv $500.00
Super Valu (Cub Foods) $250.00
Arden Pharmacv & Gift $250.00
Bremer Bank $100.00
Country Insurance $100.00
Hansen, Dordell, Bradt, Odlaul! & Bradt $100.00
Land 0' Lakes, Inc. $100.00
McDonald's $100.00
AlIeera Print & Imal!illl' * $100.00
Pot 0' Gold $50.00
Kim's Tailors $50.00
Trinity Lutheran Church of Lake Johanna $50.00
Derrek Hames Event Poster Desil!n
*dooatinl! additional $250,00 in services
**have Dot received the check vet $8250,00
\\Earth\PR&PW\Arden Hills Annual Celebration\2005 Celebrating Arden HillslBusiness
DonationslBusiness Sponsorship Listing by LeveLdoc
~
---A~HILLS
Sponsored by the City of Arden Hills and
conununity businesses.
~
~HILLS
I A~
H~
.
Annual Summer Festival
June 25, 2005-3pm to dusk
Tony Schmidt County Park n Lake Johanna
3-7pm
3-8pm
3-9pm
4pm
5-7pm
White Side Walls (main stage)
Community Booths
Children's Games and Inflatables including rock climbing wall', pony
rides, animal petting zoo, caricature artists, face painters, etc. !With the
exception of the minimal fee for the pony rides, children's ga1es and
activities are FREE to the public.
Teddy Bear Band (small stage)
BBQ Dinner, Must have purchased a ticket to enter. LIMITED tickets
available day of the event. Advance sale ticket prices are $8 for adults
and $4 for children (10 & younger).
7-8pm Prior Lake Ski Show on Lake Johanna.
8:30-9:30pm Mad Science-Fire & Ice (small stage)
8:50pm-dusk Shoreview Northern Lights Variety Band
Dusk FIREWORKS SHOW
(approx, 10pm)
.
---..-....>~ .. ';---....
'*' ---.'1'---
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(!Jr,
Fireworks Show at Dusk!
In the event of inclement weather,
the fireworks will be rescheduled for
"National Night Out",
Concessions Available All Day!
Food and drink concessions available for
purchase from 3pm-dusk.
~A~H~
Annual Summer Festival
June 25, 2005 .3pm-dusk
Tony Schmidt County Park on Lake Johanna
.
For more information call 651.634.5120
No parking at Tony Schmidt County Park. Please park at the free park and ride located at
Country Insurance (formerly MSI) on County Road E.
*BBQ dinner ticket includes one time through the line: up to 2 meat choices (while supplies last meat choices include marinated chicken breasts, hamburgers, brats,
hot dogs, black hean burgers); potato salad; baked beans; potato chips; watermelon; cookies! and up to 2 cans of soda. Lemonade, ice tea, kid juice boxes, and
bottled water will also be available. Must have BBQ dinner ticket to enter dinner tent. Ticket quantities limited day of event.
- - - - - - - - - - -- -- - - - - - - - - - - -- - -- - -- - - - - - - - - -~.. -- ------- -- - -- - -- - -- - - - -. - - - -- - -- - -- - - -- - -- - -- - - - - - - - - - - - ~- --- -- - - -- - -- - - -- - - -- - -- --
88Q Dinner **Advance** Sale Ticket Order Form
To order tickets through the mail, please complete this form and return it to City Hall with
full payment by Thursday, June 16"'. Do not send cash.
Ticket prices go up to $1 Oladult and $6lchildren the day of even!. Very limited quantities
day of eveu!.
Name Primary Phone#
Mailing Address Secondary Phone#
ADULT BBQ Dinner Tickets @ $8Ipre-sale price ~ $
CHILD (10 & younger) BBQ Dinner Tickets @$4ipre-sale price ~ $
Total Due: $
Please make check payable to the City of Arden Hills.
Credit cards accepted in person at City Hall ONLY.
.
Mail this completed form to:
BBQ Dinner' City of Arden Hills' 1245 W Hwy 96' Arden Hills MN 55112
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---ARDEN HILLS 1245 W Hwy 96
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POSTAL CUSTOMER
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PRST STD
u.s. POSTAGE
PAID
ST. PAUL MN
PERMIT NO, t 962
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Celebrating Arden Hills - 2004
Revenue
Donations
Totals
$ 500.00
$ 500.00
$ 250.00
$ 250.00
$ 100.00
$ 100.00
$ 100.00
$ 100.00
. $ tOO.OO
$ tOO.OO
$ 50.00
$ 50.00
$ 50.00
$8,250.00
$ 4,000.00
$ 1,000,00
$ 1,000.00
Anchor Bank $ 65.00
Arden Hills Library $ 70.00
Arden Hills/Shoreview
ArdenView Club $ 65.00
Edward Jones $
TablesfTents Irwin Mortgage Corp. $ 61.00
North Heights $ 70.00
Northwestern College
Rice Creek Watershed
Northwest Family YMCA $
Owest $
TCF Bank - Arden Hills $ 5.00
$ 336.00
.
Revenue Continued .
Food Vendors Forrest Whitaker $ 50.00
Big Bell Ice Cream $ 50.00
$
$ 100.00
Ticket Sales City Hall $
Day of Event $
$
T-Shirt Sales $
$
Donations/Rentals $8,686.00
City Contribution $20.000.00
$28,686,00
.
.
. Celebrating Arden Hills - 2005
Expense
Entertainment
Shoreview Northern Lights Variety Band $ 500.00
White Sidewalls $ 2,500.00
Prior Lake Water Ski Association $ 1,600.00
Prior Lake Ski - AddU. Insurance Cost $ 100.00
Fireworks $ 7,500.00
Walton's Hollow Petting Zoo $ 1,920.00
Happy Faces (CaricaturisUFace Painter) $ 1,900.00
Mad Science $ 235.00
Teddy Bear Band $ 605.00
$ 16,860.00
Food/Youth Games
Twin City Catering - Food $ 5,196.00
Service/DeliverylTax $ 2,820.59
Twin City Catering - Rat Race $ 1,650.00
Twin City Catering - Double Slide $ 1,100.00
Twin City Catering - Whale Kiddie Slide $ 525.00
Spin Art $ 525.00
Rock Climbing Wall $ 1,075.00
. Water Wars $ t ,025.00
Insurance/Food Permit License Fee $ 330.00
Tents (Aarcee) $ 7,500.00
Tents (Midway) $
$21,746.59
First Aid Red Cross ($40/hr x 7 hours) $ 435.00
$ 435.00
Transportation First Student $
Golf Carts $
$
Signs Signarama $
Acurate Press (Large posters/flyer) $
Accurate Press (Poster) $
$
Programs Accurate Press (Brochure) $
Insert in Bulletin $
$
Sound/Communication Generator $
$
.
Celebrating Arden Hills - 2005
Expense
Expense Continued
.
Bathrooms
$
Park Rental
Tony Schmidt Permit
Showmobile
$ 328.54
$ 400.00
$ 728.54
Miscellaneous
Thank You Ads - Focus/Builetin
$
$
Total Expenses
$ 39,770.13
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MEMORANDUM
DATE:
May 9, 2005
Agenda Item: 2.C
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer -rl\\'.
Tom Moore, Operations and Maintenance Director
SUBJECT: LED Traffic Lights
BACKGROUND:
In January, 2005, staff presented a memo to the Council regarding the replacement of the
existing traffic signal lamps with energy efficient LED lamps. Information received at that time
was very preliminary and it required additional research,
DISCUSSION:
On April 29, 2005, Murtuza Siddiqui and Tom Moore met with the Ramsey County Traffic
Signal Operations staff to discuss the cost benefit of replacing the existing traffic signal lamps
with the energy efficient lamps.
The existing traffic signal lamps have an approximate life span of I y, years. They draw
approximately 150 watts of energy, The LED lamps have an approximate life span of 15 years.
The LED lamps draw approximately 12 watts of energy. The number of LED lamps that are
proposed to be replaced total 140, These include the reds, greens, arrows, and pedestrians'
lamps. The total estimated utility bill savings is $2,700 per year, based on the current energy
costs, as estimated by the Ramsey County Traffic Signal Operations staff. If the energy costs
escalate, the savings would be much greater. This translates into a cost savings of about 25%.
The cost of replacing the lamps is about $5,400 after rebate. The price before rebate is about
$10,400. The rebate is in effect until the end of the year and is received from Excel after the
purchase. Based on this information, the pay back period will be two years. Not to mention, the
conservation of energy. The rebate will be in effect until the end of the calendar year.
If a decision is made to replace the lamps in the near future, Ramsey County estimates that their
staff will be able to replace these lamps by late summer. Traffic signals that are shared with
either Shoreview or Roseville have already been replaced by those cities at their expense. A
number of surrounding cities such as, Maplewood, Roseville, Shoreview, White Bear Lake, and
Falcon Heights have already replaced the lamps. Oakdale and North St Paul have not replaced
them.
Memo
LED Traffic Lights
2
No specific funds are budgeted for this purpose. The purchase of the LED lamps will require a
budget amendment in the amount of$5,400. From a fmancial perspective, as well as from an
environmental perspective, this would appear to be a prudent choice to replace the lamps.
RECOMMENDED ACTION:
Staff recommends that the Council consider replacing the existing traffic signal lamps with the
energy efficient LED lamps at a total cost of$IO,400 before rebates. This expenditure would
also require a budget amendment to the general fund in the amount of $5,400 (net of rebate).
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MEMORANDUM
DATE:
Agenda Item 2.n.
May 11,2005
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Schawn Johnson, Assistant to the City Administrator
SUBJECT:
Proposed Peddlers, Solicitors, and Transient Merchants Ordinance-
Revising Section 340 of the City Code
Backl!round
In 2004, City staff received a number of inquires from peddlers, solicitors, transient merchants,
and politicai organizations regarding the process and procedures involved in the distribution of
goods, services, and political literature to the residents of Arden Hills. After reviewing the
City's current ordinance, it was determined hy the City Attorney and staff that the creation of a
new ordinance may be more advantageous to the City. The existing ordinance can be very
difficult to interpret and some of the information that is being regulated is outdated or no longer
applicable. The proposed ordinance more clearly defines the application process and the City's
regulations regarding the selling or distribution of goods, services, advertisement, and political
literature. City staff is also attempting to minimize confusion by clearly defining what
organizations are exempt from the permitting process. The proposed list of exempt organizations
is listed in section 340.07 ofthis ordinance.
Recommendation
City staff is requesting that City Council review the proposed Peddlers, Solicitors, and Transient
Merchant Ordinance. The proposed ordinance has been tentatively placed on the May 31 st
agenda for City Council action.
Attachments:
. Proposed Peddlers, Solicitors, and Transient Merchants Ordinance #360
. Proposed Certification of Registration Form
. Prop0sed Exemption registration Form
. Political Canvassing Hold Harmless Agreement
. Sample Certificate of Registration Form
IIEarthlAdminlAssistant City AdministratorlMemo's and Letters\200S\Peddlers, Solictors, and Transient Merchanrs
S-16-0S.DOC
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CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 360
AN ORDINANCE REGULATING PEDDLERS, SOLICITORS, AND
TRANSIENT MERCHANTS IN ARDEN HILLS-
AMENDING CITY CODE CHAPTER 3 BY REVISING SECTION 340
The City Code of Arden Hills is amended by adding Chapter 340 to read as follows:
340,01
Purpose. This section is not intended to interfere with the legitimate
business activities of peddlers, solicitors or transient merchants. These
provisions are intended only to, as nearly as possible, regulate and
control all those who would use their unique presence on property
within the City to create nuisances, commit theft, or engage in other
unlawful activities.
340,02
Definitions. For the purpose of this section, the terms used herein are
defined as follows:
A. "Peddler" means any person who goes from place to place;
conveying or transporting goods, wares or merchandise;
offering the goods, wares or merchandise for sale; making
sales; and delivering goods, wares and merchandise. It does
not include vendors of milk, bakery products or groceries who
distribute their products to regular customers on established
routes.
S. "Solicitor" means any person who goes from place to place
soliciting donations or taking orders for the sale of goods,
wares or merchandise for future delivery or for services to be
performed in the future.
c.
"Transient Merchant" means any person who engages in a
temporary business, either in one locality, or in any traveling
from place to place, selling goods, wares and merchandise;
and who, for purpose of carrying on such temporary business,
hires, leases, occupies or uses a building, shelter, vacant lot,
vehicle, trailer, tent, boat. public room in a hotel, motel or
340.03
lodging house, apartments or any other place within the City .
for the exhibition and sale of such wares, goods and
merchandise.
Application for Certificate of Registration. Except as provided in
Section 340.07, peddlers, solicitors and transient merchants shall not
conduct business in the City of Arden Hills without a certificate of
registration. An application for a certificate of registration shall be
submitted to the City Administrator or designee, on forms provided
by the City, at least twenty one (21) days before the applicant
desires to conduct business within the City. A completed
application shall include the following:
A. Sworn Statement. The sworn statement shall provide:
1. Applicant's full legal name, date of birth, and the
social security number.
2.
The permanent home address of the applicant. the
address of the place of business or the firm or
occupation which the applicant represents, and, in the
case of transient merchants, the local address from
which proposed sales will be made.
.
3. A brief description of the nature of the business and the
goods to be sold.
4. If employed, the name and address of the employer.
5. The length of time for which the right to do business is
desired.
6. The place or location where the goods proposed to be
sold are manufactured, stored, and the manner in
which goods shall be delivered to the customer.
7. A photograph of the applicant taken within sixty (60)
days immediately prior to the date of filing the
application. The picture shall be approximately two
inches by two inches showing the head and shoulders
of the applicant in a clear and distinguishing manner.
8.
A statement as to whether or not the applicant has
been convicted of any crime, misdemeanor, or
.
2
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.
.
340.04
violation of any municipal ordinance. other than traffic
violations and the nature of the offense and the
punishment or penalty assessed therefore.
9,
A list including the nome. address. phone number and
age (if under 18 years) of all persons working for or
assisting in the described activity.
10.
A transient merchant must also provide:
(0) Proof of appropriate permission to operate on
proposed site.
(b) A copy of the form or individual's sales tax
permit. The soles tax permit must be posted at the site.
(c) Proof that the transient merchant soles are
permitted within the zoning district where the business
will be conducted.
11. A list of the lost five (5) municipalities wherein the
applicant has conducted business os 0 transient
merchant.
S, Fees. The application fee os adopted from time to time by
City Council ordinance. The application fee is to cover the
administrative costs of processing and investigating the
application,
Investigation and Issuance.
A. Upon receipt of a completed application. it shall be referred
to the Ramsey County Sheriff's Department for a background
investigation of the applicant's business and moral character
os deemed necessary for the protection of the public good.
s.
If the applicant has been convicted of 0 violation within the
past tive years from the dote of the application for any
Federal or State statutes or regulation. or of any local
ordinance. which adversely reflects on the person's ability to
conduct the business for which the certificate of registration is
being sought in on honest and legal manner or that will not
adversely affect the health. safety and welfare of the
residents of the City. Such violations shall include but not be
3
340.05
limited to: burglary. theft, larceny, swindling, fraud, unlawful .
business practices, and any form of actual or threatened
physical harm against another person.
C. Upon successful completion of the registration process and
investigation, the City Administrator or designee shall issue to
the applicant a certificate of registration. The certificate of
registration is non-transferable.
Regulations. The registrant and its employees shall comply with the
following regulations:
A.
Siqns. No peddler, solicitor, or transient merchant, unless
invited to do so by the property owner or tenant, shall enter
the property of another for the purpose of conducting
business as a peddler, solicitor, or transient merchant when
the property is marked with a sign or placard at least three
and three quarter (3-3/4) inches long and three and three
quarter (3-3/4) inches wide with print of a least 48 points in
size stating "Peddlers, Solicitors, and Transient Merchants
Prohibited", or other comparable statements. No person,
other than the property owner or tenant, shall remove,
deface, or otherwise tamper with any sign,
.
B. Refusinq to Leave. It shall be unlawful for any peddler,
solicitor or transient merchant to enter upon premises owned,
leased or rented by another and refuse to leave such
premises after having been notified by such owner or
occupant to leave.
C. Misrepresentation. It shall be unlawful for any peddler,
solicitor or transient merchant to make false or fraudulent
statements concerning the quality of the goods or services
which are being offered for sale.
D, Hours of Operation. It shall be unlawful for any peddler or
solicitor to conduct business within the City between 7:00
p.m. and 9:00 a.m. the following morning, except by specific
appointment with and invitation from the perspective
customer.
E,
False Information. It shall be unlawful for any reason to give
any false or misleading information in connection with the
application for a certificate of registration.
.
4
e
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e
340.06
340,07
F. Display of Permit. Regisfranfs are required to exhibit their
permit at the request of a citizen.
Duration of Certificate of Registration. Every certificate of registration
shall be valid for the period of time stated thereon. but in no evenf
shall any such certificate be issued for a period of time in excess of
thirty (30) days.
Exempt Organizations.
A Exempt List. The provisions of Section 340.03 shall not apply to
the following organizations:
1. Bona fide residents of the state selling farm and/or
garden produce cultivated by themselves. provided
that such sales can be conducted without creating
traffic hazards.
2.
Children age eighteen or younger, soliciting for school
sponsored activities.
3. Garage sales, flea markef and estate sales.
4. The acts of merchants or their employees in delivering
goods in fhe regular course of business.
5. Solicitations by organizafions for philanthropic religious.
political. charitable, non-profit or educafional causes.
B. Application for Exemption. An application for exemption
shall be submitted to the City Administrator or designee on
forms provided by the City at least ten (10) days before the
applicant desires to conduct business within the Cify. A -
completed application shall include the following
information:
1. Name and purpose of the cause for which the
exemption is sought;
2.
Name of the individual in the organization responsible
for the solicitations;
5
3.
Names and addresses of the individuals who will
actually be doing the solicitation;
4. Period during which solicitation is to be carried on; and
5, Certificate of non-profit status, if applicable, from the
state where organized.
C. Political Orqanizations. Political organizations that request
permission to canvass in the City are required to complete 0
legal affidavit and file it with the City Administrator or
designee,
340,08
Revocation. Certificates of registration may be revoked by the City
Administrator for 0 violation of any provision of this section. The
decision of the City Administrator shall be final.
Adoption Date: Adopted by the City Council of the City of Arden Hills
The of ,2005.
Beverly Aplikowski, Mayor
ATTEST:
Michelle A. Wolfe, City Administrator
Publication Date: Published on the day of
,2005
\ \Earth\Admin\Council\Ordinances\Ordinonce 360 - Peddlers. doc
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City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone: 651.634.5120
Fax: 651.634.5137
www.ci.arden-hills.mn.us
License No.
Receipt No.
Amount Paid
Date Recvd.
Ins. Cert
SOLOS-
Fee
2005 Solicitors, Peddlers, Transient Merchants
Certificate of Registration Application Form
Annual Fees: $150.00-Background Check Per Sales persou
$100.00-Per Month Permit Fee
Business Information
Business Name
Applicant's Full Legal Name
Date of Birth
Social Security Number
Permanent Address:
.
Address of Employer
Business Phone Number:
Fax Number:
List of municipalities wherein the applicant/company has worked in before corning to the City or Arden Hills:
L
2.
3.
4.
5.
Describe the Nature of Your Business:
Description of Goods to be sold:
.
Address where goods are manufactured:
Address where goods are stored:
Manner of which the goods shall be delivered to customer:
Requested dates for working within the City of Arden Hills:
Other Requirements:
). A photograph of the applicant taken within 60 days immediately prior to the date of filing the application. The
picture shall be approximately two inches by two inches showing the head and shoulders of the applicant in a clear
and distinguishing manner.
)> The applicant is subject to a background check that wiII be completed by the Ramsey County Sheriffs Department.
)> If the City approves the pemrit request, the following requirement must be met by the permit holder at all times:
1. Must have a City Provided Pennit in his/her possession at all times while working in the City of Arden
Hills.
2. Ifapphcablc, a copy ofthe permit holder's sales tax permit must be posted at the work site.
3. Proof that the transient merchant sales are permitted within the zoning district where business will be
conducted.
Transient Merchants must also provide the following information:
)> Proof of appropriate permission to operate on the proposed site.
)> A copy of your individual sales tax pcnnit. The sales tax pennit must be posted at the site.
)> Proof that the transient merchant sales are permitted within the zoning district where the proposed business will be
conducted.
\\Earth\A.dmin\Licensing\Solicitors\Application ~ Proposed Revisions.doc
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Applicant Information
Full Legal Name of Each Solicitor:
KnO\VIl Aliases:
Has applicant ever been convicted of any crime? Yes No
If yes, please explain:
Description of vehicle which the applicant will use while engaged in the business of a peddler or solicitor within the
City of Arden Hills:
Year Make Model Color
License No.
State ofTssuance:
I hereby authorize and grant my informed consent to permit you to release to and make available to the City of Arden Hills,
Minnesota, and/or its agents and/or representatives data classified as private which concerns me and which may be in your
possession. The data which] authorize to be released consists of private data as defined by Minnesota Statute 13.02, Subd. 12,
and has been collected by you as a result of my contacts and associations with you and/or your representatives. The information
for which release is authorized includes all data which has been collected, created, received, retained, or disseminated in
whatever form which in any way relates to my dealings with you or your agency. I understand that the purpose ofpemritting the
City of Arden Hills to have access to this information is to detennine my suitability for solicitation within the City. I further
understand that this information may subsequently be utilized for other purposes relating to solicitation within the City.
By signing this authorization, I hereby release the Bureau of Criminal Apprehension from any and all liability which othenvise
mayor does accrue as a result of the release of any and all data, regardless of its accuracy. I also release the City of Arden Hills
from any and all liability for its receipt and use of data received pursuant to this consent. This authorization shall be valid for a
period of one year, but I reserve the right to, at any time prior to that expiration, cancel the written authorization by providing
\Witten notice to the City of Arden Hills or to YOll of that fact. I have read Section 340 - Peddlers, Solicitors and Transient
Merchants - of the Municipal Code. (Term of license is 30 days from date of authorization. No more than one 30 day license
can be granted per calendar year.)
Applicant
Date
Full Printed Name
Date of Birth
Driver's License No.
State of Issue:
Social Security Number:
Subscribed and worn to be before this
,20
day of
, Notary Public
*Photocopy of CUlTent driver's license must be attached to this form.
*This form must be filled out by each individual soliciting within the
City of Arden Hills.
~
.~HILLS
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone: 651.634.5120
Fax: 651.634.5137
www.ci.arden-hiils.mn.us
License No.
Receipt No.
Amount Paid
Date Recvd.
Ins. Cert
SOL05-
Fee
2005 Solicitors, Peddlers, Transient Merchants
Application for Exemption Form-
* A copy of your organizations Certificate of Non-Profit Status mnst be presented to the City for record keeping purposes-
Business Information
Organization's Name
Address afNon-Profit Organization
Name of Event Organizer
Address of Event Organizer:
.
Business Phone Number:
Fax Number:
Date(s) of the Event'
Describe the Nature of Your Business:
Description of Goods to be sold:
.
Manner in which the goods will be delivered to the customer:
Other Requirements:
};> Name and addresses of the individuals who will be doing the solicitation.
? The applicant may be subject to a background check that will be completed by the Rl:lmsey County Sheriffs
Department.
);> If the City approves the permit request, the following requirement must be met by the permit holder at all times:
1. Must have a City Provided Pennit in his/her possession at all times while working in the City of Arden
j'lills.
2. Ifapplicable, a copy ofyaur State of Minnesota Certificate afNon~Profit Status.
IIEarth\AdminlticensinglSolicitorslApplication - Proposed Revisions.doc
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CITY OF ARDEN HILLS
GENERAL AUTHORIZATION AND RELEASE
PURSUANT TO MINNESOTA STATUTES 13,05, SUBD. 4,
MINNESOTA DATA PRACTICES ACT
To:
I, , hereby authorize and grant my informed consent to pennit
you to release to and make available to the City of Arden Hills, Minnesota, and/or its agents and/or representatives
data classified as private which concerns me and which may be in your possession. The data which I authorize to be
released consists of private data as defmed by Milmesota Statue ]3.02, Subd. 12, and has been collected by you as a
result of my contacts and associations Vlith you and/or your representatives. The information fOT which release is
authorized includes all data which has been collected, created) received, retained, or disseminated in whatever form
which in any way relates to my dealings with you or your agency. I understand that the purpose of pennitting the
City of Arden Hills to have access to this information is to determine my suitability for operating a peddler,
solicitors, transient merchant, andlor political canvassing operation within the City.
By signing this authorization, I hereby reiease the Bureau of Criminal Apprehension from any and allliabiiity which
othcnvise mayor does accrue as a result of the release of any and all data, regardless of its accuracy. I also release
the City of Arden Hills from any and all liability for its receipt and use of data received pursuant to this consent.
.
This authorization shall be valid for a period of one year, but I reserve the right to, at any time prior to that
expiration, cancel the written authorization by providing written notice to the City of Arden Hills or to you of that
fact.
Signature
Date
Full Name - Printed
Date of Birth
Subscribed and sworn to be before this
day of
,20_.
, Notary Puhlic
Please return to:
Schawn Johnson, Assistant to the City Administrator
City of Aden Hills
i245 West Highway 96
Arden Hills, MN 55112
.
APPLICANT: PLEASE RETURN FORM TO
CITY OF ARDEN HILLS, 1245 WEST HIGHWAY 96, ARDEN HILLS MN 55112
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.-A..~.."..
~fi~..J.lLLS
CITY OF ARDEN IDLLS
City Hall Contact: Michelle Wolfe, City Administrator
City Hall Phone: 651.634.5120
INVESTIGATION REQUEST
RAMSEY COUNTY SHERIFF'S DEPARTMENT: Records/Patrol Division
THE CITY OF ARDEN IDLLS requests a background check for:
Gamblin ull-Tab A lication
Em 10 ent - Criminal
X Peddlers, Solicitors, TransIent Merchants, or
Political Canvassing Operations-
Background Checks
Applicant Name:
Full Middle Name
Last
First
Other Names:
(Other names by which applicant has been known, including maiden name,
names form previous marriages or aliases):
Last
First
Full Middle Name
Last
First
Full Middle Name
Date of Birth:
/
/
Race:
Driver's License No.:
State ofIssue:
Name of establishment or organization where business will be conducted pursuant to the permit
application:
Location or area where the organization will be conducting business pursuant to the permit application:
City Hall to forward request to:
Jim Moody
Ramsey County Sheriff's Department
1411 Paul Kirkwold Drive, Arden Hills, MN 55112
Fax 651.266-7306; Phone 651.484.3366
APPLICANT: PLEASE RETURN FORM TO
CITY OF ARDEN HILLS, 1245 WEST HIGHWA Y 96, ARDEN HILLS MN 55112
POLITICAL CANVASSING
1.0 is the
name. My office is located at
and my telephone number is
for the Insert orQanizations
2.0 Between the _ day of , 2005 and the _ day of
, 2005, the individuals identified on the allached spreadsheet
("Canvassers") will be contacting residents within the City of Arden Hills on behalf
of the insert orQanizations name, and will be involved in the following activities:
3.0 All of the Canvassers have current photo identifications or photo driver's licenses,
and copies of such identification are allached to the spreadsheet
4.0 None of the Canvassers have been convicted of a crime other than traffic
violations, except those whose names are marked with an "*,, on the spreadsheet
As to those individuals, i have allached an exhibit which identifies the nature of
the crime, the punishment and the penalty assessed,
5.0 On behalf of myself and the insert orQanizations name, I allest to the accuracy
of the information provided herewith.
Dated:
,2005
Name:
STATE OF MiNNESOTA )
)SS
COUNTY OF )
The foregoing instrument was executed by on the _ day of
, 2005, who executed the same by his/her own free hand and will.
Notary Public
F:\users\Janjce\Jerry\Arden Hills\Grassroots Voter Outreach. Political Canvassing. doc
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~ PermIt No. 05-01 "-
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'-
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! SOLICITORS, PEDDLERS, TRANSIENT .~
I MERCHANT CERTIFICATE OF "-
I::~ REGISTRATION ~
( License is hereby granted to Steve Biessener of the .
I Irondale Band Booster Club located in New Brighton, '-
I Minnesota for solicitation of donations, This permit is valid "-
I for Saturday. May 21, 200!=). q:oo a.m. to 4:30 p.m. ;
I Dated, May 4, 2005 Signed, ~
~ '-
~~,~~~~~~~~~~~~~~~~~~%,~~,,~,_,,~!~_'''_'''A
.. " " " , ~ . " . . " ' ., ",> " "" '% .' '" ! '" ., '> '>" ~ ',>" '0, " ' " " '" ",', <
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MEMORANDUM
DATE:
AGENDA ITEM 2.E
May 5, 2005
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
Tom Moore, Operations and Maintenance Director
Schawn Johnson, Assistant to the City Administrator
SUBJECT: PCI Ratings for City Streets
BACKGROUND
A few months ago City Council directed staff to pursue a third-party vendor to perform the PCI
ratings process for our City streets. Staff issued a request for proposals in March, and received
two proposals by the deadline of April 29. We received two proposals: one from GoodPointe
Technology Corporation and one from Bonestroo, Rosene, Anderlik & Associates. The 2005
budget includes $15,000 for performing the PCI ratings process this year.
DISCUSSION
The City has implemented a pavement management program (PMP), which includes field
surveying each roadway every three years to monitor its conditions, identify trends and
extrapolate pavement life expectancies. This survey measures all the pavement distresses within
a road segment and results in a numerical Pavement Condition Index (PCI) unique to each
particular road segment. To implement a maintenance program, specific
rehabilitation/reconstruction treatments are recommended based on the PCI values of a section of
roadway. A specific PCI value is assigned to streets and used to rank all the City streets in order,
from highest to lowest. The PCI value does not determine the rehabilitation or reconstruction
cost of a pruject, but merely prioritizes all the City streets to determine those that are in the
worse condition and in urgent need of repair. In addition to surface PCI ratings, issues such as
storm water drainagelflooding, water quality improvements, design standardization, and utility
condition are considered when developing the recommended priority for reconstruction and
rehabilitation of City roadways. This approach allows for the City to effectively address storm
water drainage and water quality issues.
Proposat: GoodPointe Technology
GoodPointe Technology (GoodPointe) is specialized in developing roadway infrastructure
management systems, collecting infrastructure condition data, and providing ongoing technical
support. GoodPointe is headquartered in St. PauL They have been developing pavement
management consultation relationships with local, national, and international government
PCI Ratings for City Streets
May 12, 2005
Page 2 of5
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agencies since the 1980's. GoodPointe does not provide professional engineering design/spec
services to their infrastructure management clients. They feel this puts them in a position to
provide objective recommendations for multi-year maintenance, repair, and rehabilitation needs.
Their strategy for this proposed project, as outlined in their proposal, is to:
· Collect high quality pavement condition data according to the standards developed and
documented for this project;
· Highlight the technical issues facing the City of Arden Hills' infrastructure network;
· Work with our staffto determine aggressive, realistic goals for our network;
· Use a proven pavement management methodology to accomplish the goals; and,
· Establish the process so that Arden Hills can maintain its course with the PMS
information that is collected.
GoodPointe provided three options to the City. Option I is a "Detailed PCI Survey and
Executive Summary Report". This basic option provides the Ctiy with high quality pavement
condition data and an executive summary report to document network condition in 2005.
Deliverables include the following:
· Pre-survey project kick-off meeting onsite with City staff;
· 100% surface area evaluation of all pavements;
· Executive Summary Report to document the results of the condition survey (pCI
distribution of network, results by street block, etc.);
· Digital MS Excel spreadsheet of PC I results; and
· Digital MS Word document of executive summary report.
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Option I will be provided to us for a cost of $4,500. They also will conduct curb and gutter
evaluation as part of Option I. Staffrecommends that this be included.
Option 2 from GoodPointe includes all items from Option 1, plus additionat items as listed in the
first attachment to this memorandum, The cost for Option 2 would be $15,425, Option 3
includes all items from Options I and 2, plus software and related software services (also
described in the attachment) At this time, staff feels it would be premature and costly to
proceed with items outlined in Options 2 and 3. Before proceeding with those kinds of options
we woutd like to have a solution in place regarding engineering services (i.e. the staff position
we have in the budget).
Proposal: Honestroo, Rosene, Anderlik & Associates
Bonestroo, Rosene, Anderlik & Associates (Bonestroo) is an engineering and architectural firm
located in Roseville. They provide engineering and architectural services to cities and counties
throughout the state. They have many years of experience doing PCI ratings for their clients.
They have done similar projects for Centervi11e, Spring Lake Park, and Oak Park Heights. They
use a system called the "Pavement Surface Evaluation and Rating" method of street rating (i.e. .
P ASER). They believe that this method provides the following benefits:
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PCI Ratings for City Streets
May 12,2005
Page 3 of5
. User-friendly pavement condition rating;
. Accurate and consistent pavement condition scores;
. Low initial cost;
. Affordable long-term updating, compared to systems such as Micro-Pave or the PCI
method.
They have used the PASER method for projects III LeCenter, Babbitt, and West Bend,
Wisconsin.
Bonestroo is quoting a price of $1 0,500 for the initial street ratings. This would include:
. Task I: Project management (oversight, minutes, schedules, budget reports)
. Task 2: Project initiation (meeting with staff, data collection including maps, photos and
segment data)
. Task 3: Setup of an excel spreadsheet to incorporate existing data and direct entry of the
new data (i.e. the assigrunent of a condition score 0-100), and discernment of the
existence of drainage systems.
. Task 4: Extract pavement Condition Data from Field Reviews (using the P ASER method
to assign condition values to the City streets).
Bonestroo offered some additional options, Periodic Condition Updates would cost $10,500 per
year (each time the entire city was done) or they could train our staff to perform this.
Establishing a database would cost $8,600, and drainage evaluation would cost $5,010. As noted
with the GoodPointe proposal, staff feels it would be premature and costly to proceed with the
options, until such time that we have established our in-house engineering capabilities.
PROPOSAL ANALYSIS
Staff is in favor of contracting with GoodPointe for the 2005 PCI program. There are several
reasons why we are making this recommendation:
I. Cost: GoodPointe can provide a basic PCI rating process for us at the cost of $4,500.
This is significantly below Bonestroo's basic proposal ($10,500) and is also below our
budgeted amount of$15,000.
2, Engineering Services: Weare currently in the process of studying the issue of staff
engineering services. We feel it would be pre-mature to do more than the basic PCI
ratings this year, until we know whether we will be hiring someone on staff, joining
forces with another city, or pursuing a different option. We feel confident that
GoodPointe can provide the basic PCI rating information we need in order to prepare a
pavement management plan, assist with prioritization of projects, and be a resource for
CIPlbudget preparation.
3. Consistencv: For now, GoodPointe continues our tradition of using a numerical
pavement condition index based on visual surface inspection. The Boncstroo proposal
PCI Ratings for City Streets
May 12, 2005
Page 4 of5
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includes the use of a new process (PASER), which seems like a very good approach but
at this time, staff feels a consistent approach is best for this year. Depending on the
outcome of this process and the outcome of our engineering services discussion, we may
want to pursue this option in a future year.
4. Specialization: GoodPointe specializes in infrastructure rating processes, and does not
provide other engineering services. We believe this argues for a more objective approach
to the work,
5. Process: Since GoodPointe is a firm that specializes in this kind of work and does not
provide engineering design services, they are not a direct competitor with our contracted
City Engineer, which may make for a smoother work relationship,
6. Possible Future Use: As Council is aware, staff is currently in discussions with the City
of Roseville regarding engineering services. Roseville also works with GoodPointe, and
they provide Arden Hills with IT services as welL This combination provides potential
opportunities for how we use, maintain, and update the rating information received
during this process.
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In addition, GoodPointe has agreed to allow City staff (i.e. O&M employees) to participate in the
rating process as a training exercise, In other cities, contractors have worked to train city staff so
that eventually the rating process can be conducted in-house. Some other cities have found that
the PCI process should be conducted every one or two years, instead of the three that we
currently use as a guide. The reason is that streets can significantly change in a one year period
depending on weather conditions and other factors.
References for GoodPointe:
In terms of references, GoodPointe's proposal included as list of twenty-two city/county clients,
most of which are in the metro area, Assistant to the City Administrator Schawn Johnson
contacted several ofthe cities and a summary of those discussions is provided below.
SHOREVIEW: Jerry Auge stated that GoodPointe is a great cornpany and they have provided
great service to the City of Shoreview over the years. They are very responsive and customer
service oriented. The City of Shore view budgets $5,000 per year for their PCI services. The
only concern hc voiced is that each PCI rater is diffcrent, so if at all possible, it is important to
create continuity and have the same pcrson complete the PCI ratings on a regular basis. He
would give the company a grade of "A" and highly recommend thcm.
COTTAGE GROVE: Jennifer Levitt (City Engineer) stated that they hired GoodPointe for the
first time last year for a neighborhood-specific projcct She said that GoodPointe was very
responsive and completed the project within a very small time frame. Their customer service
was cxcellent. Ms. Levitt statcd they had one difficulty in the conversion of data, but the
problem was not caused by GoodPointe. Her overall gradc for them was a "B+" and shc would
recomrnend them to Ardcn Hills.
. ROSEVILL": Duane Schwartz (Public Works Director) said that the City ofRosevitle has been
working with GoodPointe for 15 to 20 years. This company has always been reliable and is very
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PCI Ratings for City Streets
May 12, 2005
Page 5 of5
client oriented. He said that they are always receptive to the client's ideas and like to create long
term relationships with clients. He gave GoodPointe Technologies an overall grade of an "A"
and strongly recommends this company to Arden Hills.
NEW HOPE: Guy Johnson (Public Works Director) said that they are very happy with
GoodPointe Technologies. The City of New Hope recently created a 30 year pavement
management plan. GoodPointe Technologies was very helpful with the set-up and
implementation of this program, New Hope conducts PCI ratings on 1/3 of the City each year.
Guy said that he would give GoodPointe a grade of a "B+" and would strongty recommend this
company to Arden Hills.
In addition, GoodPointe included positive letters of reference from the cities of Eagan and
Bloomington as well as Washington County.
CONCLUSION
If Council is comfortable with this recommendation, we would proceed with placing this item on
the agenda for the May 31 Council meeting. If additional information is desired, please let us
know. According to GoodPointe, they anticipate being able to perform the work in August (if
awarded the contract),
It should be noted that staff believes that both of these were quality proposals and either firm
could competently perform the work. We would like to review this again next year when,
hopefully, we will know where we are headed in terms of in-house engineering capabilities.
IIEarthlAdminlCity Adminislrator\Memo\2005\05-05-05 Memo to Council RE PCI Ratings.doc
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EXHIBIT A City of Arden Hills
April 8, 2005
This proposal presents 3 options for the City:
Option 1: Detailed PCI Survey and Executive Summary Report:
Deliverables:
o Pre-sUlvey project kickoff meeting onsite with City staff;
o 100% surface area evaluation of all pavements;
o Executive Summary Report to document the results of the condition
survey (PCI distribution of network, results by street block, etc.);
o Digital MS Excel spreadsheet of PCI results; and,
o Digital MS Word document of executive summary report.
Option 2: Detailed PCI Survey and Street Infrastructure Plan
Deliverables:
o All items included in Option 1 above, PLUS:
o Work with the City to develop a comprehensive street infrastructure
plan.
o Establishment of the Infrastructure CONsultant (ICON) Pavement
Management Database (to be maintained at GoodPointe);
o Unkage of available ArCVIew GIS data (centerline shapefile) to City PMS
inventory for presentation and reporting purposes;
o Ongoing annual maintenance of ICON PMS data (at GoodPointe); and,
o Ongoing ICON PMS system report generation/request services.
Option 3: Detailed PCI Survey, Street Infrastructure Plan and ICON PMS Software
Deliverables:
o All items included in Options 1 and 2 above, PLUS:
o ICON PMS software to be installed and maintained at the City;
o Comprehensive ICON PMS software training; and,
o Ongoing, unlimited ICON PMS software support and upgrades,
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.. .. . .. .
We start out with a brief introduction to our company, followed by our proposed scope of
work, At the end of the proposal we include our pricing summary, a short list of our client
references, and a statement of our insurance coverage,
We sincerely appreciate this opportunity to present this proposal to you, hope you enjoy
reading it, and look forward to helping you find the best way to manage your pavement
assets!
Copyright 2005 GoodPointe Technology Corporation,hAll Rights Reserved.
Page 1 of 19
I . Work Plan
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Our prcject leam wilf discuss the
prqj3ct with the City of Nr1en HI/Is
and will keep the City Infonned of
progress.
CondItion values wilf be assigned
to city streets based on the PASEIi
manuals.
Jill City of /lrden Hills
UKI Street RJdngs
Task 1: Project Management
. Project Management includes all activities to oversee and direct the project
and to help ensure it stays on schedule and on budget.
. Project Manager Mark Daly will provide meeting minutes, progress
schedule updates, and budget reports to keep the City advised of
project progress.
Task 2: Project Initiation
. The Bonestroo project team will meet with City staff to disruss project
expectations.
. We will obtain the information needed to complete the project, including
maps, digital photos, and segment data.
Task 3: Setup Excel Spreadsheet
. We will incorporate the City's existing information into an Excel
spreadsheet
. The Excel file will allow direct enoy of the pavement condition rating and
drainage information into the City's pavement management system. This
creates a very user-friendly interface.
. We will assign each street segment a condition score (0-100).
. We will discern the existence of drainage systems.
Task 4: Extract Pavement Condition Data from Field
Reviews
We propose to use the Pavement Surface Evaluation and Rating (PASER)
manuals to assign condition values to the city streets. PASER is a well
established rating system. Similar to bridge safety inspection, PASER uses
a rating system of I - 10 based on established degrees of deterioration.
The manual inciudes written descriptions and pictures of each level.
A Copy of the PASER manual for asphalt roads has been included in
Appendix A for your reference, or you may view the PASER asphalt and
concrete manuals online at:
- http://tic.engrwisc.edU/ManualS/Concrete-PASER_02.pdf
- http://tic.engr. wisc.edU/ManualS/ Asphalt -P ASER _ 02. pdf
. Using the PASER manuals, we will rate the pavement condition for each
street segment
. The rater will input the pavement condition score directly into the
Excel file. The Excel file will convert the PASER score into equivalent
scores based on a 0-100 scale.
o Additional (Optional) Services
These services are optional and listed as such on the cost form. Brief
information is included here describing two proposed additional
services, and we invite you to contact us for more information.
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lis an additional service, we can
create a Microsoft Acce.<s
database with a report that
provides a visual and verbal
summary of all street segments.
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./Ill City of Nden Hi/Is
U PCI Street Ratings
Periodic Condition Updates
We can perform periodic condition rating updates or provide PASER
training to City staff to perform condition rating updates. Updates are
recommended every one to four years, depending on pavement type
and traffic levels.
Pavement Management Database
We can create a simple database using Microsoft Access software. Access
reports combined with digital piaures will provide City staff with a
verbal and visual summary of all street segments. IV1 example of a report is
shown in Appendix B. This summary will help the City provide effeaive
customer service to their citizens. Bonestroo can administer the pavement
management data and, using our experience and expertise, make
recommendations for a detailed street rehabilitation program.
Recommendations for Drainage Improvements
We can evaluate existing drainage facilities and street profiles and make
recommendations for drainage improvements.
o Project Deliverables
. Pavement Condition scores (0-100) for each street segment identified by
City staff
. Verification of existing storm sewer system for each street segment
o City Contributions
The City will assist in completing the projea as outlined below.
. The City will provide an Excel or Aca!ss file containing the following street
segment information from the pavement management program:
. Street names
. Beginning and ending points
. Segment length
. PCI scores from all previous reviews
. The City will provide a city map showing all street segments and
existing storm sewer facilities.
o Quality Assurance/Quality Control Procedures
As a firm, quality control and assurance are of great importance to our
ongoing operations and integrity. To provide the city with excellent
service and quality deliverables, we will employ the following quality
control measures:
. Each of our PASER manual experts has at least 20 years of construction
experience and has performed pavement condition ratings for at least
seven years.
. The Projea Manager will condua a quality control review and rating of
approximately 50% of the entire street system. The quality control review
will include drMng the entire street segment and walking a portion of the
segment.
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MEMORANDUM
DATE:
Agenda Item 2.F.
May 11,2005
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Schawn Johnson, Assistant to the City Administrator
SUBJECT:
Proposed Employee Recognition Policy
Backe:round
Department heads and the City's Employee Recognition Committee have been reviewing a new
draft Employee Recognition Policy. The intention of this policy is to recognize city staff
members for:
· Exceptional Employee Job Related Performance;
. Years of Service to the City;
. Money or Time Saving Ideas;
· Employee Retirements,
One new aspect of the proposed policy is the creation of an annual employee luncheon that
would be used to recognize employee contributions, retirees, years of service, and exceptional
job performances over the past year, The annual employee luncheon would be scheduled for
January 0 f each year.
An employee of the year would also be announced at the employee luncheon. The purpose of
this policy is to recognize an employee that is deserving of a special recognition due their
accomplishments and contributions to the City in the past year.
Recommendation
City staff is requesting that City Council input regarding the proposed employee recognition and
employee of the year policy.
Attachments:
. Propused Employee Recognition Policy
. Proposed Employee of the Year Policy
. Proposed Employee of the Year Nomination Form
\\Earth\AdminlAssistant City AdministratorIMemo's and Leners\200S\Employee Recognition Policy S-16-0S.DOC
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Draft: April 19, 2005
EMPLOYEE RECOGNITION POLICY
The City Council of Arden Hills encourages and supports recognizing employees who
make significant contributions to the City. At its September 1994 meeting, the City
Council adopted Resolution No. 94-47, establishing an Employee Recognition
Committee (ERC).
The City of Arden Hills hereby establishes a policy to recognize all employees in the
following manner:
Annual Employee Event
. In appreciation of City staff members, the City will host an annual employee
luncheon in January to recognize employee contributions, retirements, years of
service, and exceptional job performances over the past year.
Years of Service
. Employees shall receive a plaque and certificate from the City for years of
service. Employees will be recognized for every five (5) years of employment
with the City. Employees will also receive a letter from the City Administrator
and their Department Head or Supervisor acknowledging their years of service. A
copy of this letter shall be inserted into the City Council non-agenda packet and
the employee's personnel file.
Exceptional Performance
. Communication received from residents or other individuals recogmzmg an
employee for their superior performance or service shall be copied to the City
Council in the non-agenda packet, employee newsletter, and the employee's
personnel file.
Money or Time Saving Idea
. Any employee may submit to his/her supervisor a money or time saving idea.
The Employee Recognition Committee (ERC) will recognize the
idea/concept/process/solution that was implemented within the City which
resulted in significant cost savings or greatly improved efficiency to the City. The
ERC will solicit feedback from the employee's Department Director to learn more
about the magnitude of the improvement or cost savings to the City. The ERC
will then review all information and may make a recommendation to the City
Administrator to bring forth to the City Council for its formal consideration of
granting an award to the employee. The ERC will notify the employee's
Deparhnent Director of the City Council's approval or denial. If approval is
received, the ERC will obtain a gift certificate in the amount of $ 100 from a
vendor of the employee's choice. The employee's Department Director shall
present the award to the employee.
Retirement
. Upon notification ofretirement, an employee shall receive a plaque from the City
honoring himlher for their years of service to the City. The retiring employee shall
be presented with a Mayoral Proclamation and a gift certificate in an amount to be
determined by the City Council.
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Employee Newsletter
. A bi-monthly employee written and published newsletter shall be distributed to all .
employees. The newsletter may include such items as employee birthdays,
anniversaries, department high-lights, employee spotlights, etc.
Employee Recognition Committee
. The Employee Recognition Committee shall be comprised of City staff.
. Membership will be for a three year term.
. Two new members will be added to the ERC each calendar year.
. The ERC will meet on a quarterly basis.
. Assistant to the City Administrator will coordinate the ERC meetings.
\\EarthlAdmin\Human Resources\Policies\Emp!oyce Recognition PoJicy\Employee Recognition Policy 2005-Draft.doc
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Employee Recognition Committee Members
1. Jackie Gritz
2. Pam Sweeney
3, Aaron Andrews
4, Joe Mooney
5, Murtuza Siddiqui
6, Schawn Johnson
Term Expires: January 1,2006
Term Expires: January 1,2006
Term Expires: January 1,2007
Term Expires: January 1, 2007
Term Expires: January 1,2008
Term Expires: January 1,2008
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Draft: Apri] ]5,2005
EMPLOYEE OF THE YEAR POLICY
The City Council of Arden Hi11s encourages and supports recognizing employees who
make significant contributions to the City. The purpose of selecting an Emp]oyee of the
Year is to:
. Reward employees who are adjudged by their co-workers to be deserving of
special recognition for their accomplishments and contributions to the City.
The City of Arden Hi11s hereby establishes a policy to recognize an employee of the year
in the fo11owing manner:
Procedure:
. On an annual basis, each employee is given the opportunity to nominate a City
employee (or oneself) for Employee of the Year.
. The fo11owing categories represent areas which sha11 be used to determine an
Employee of the Year. Each nomination must relate to either one or a11 of the
categories, and sha11 include a description detailing specific cost savings,
innovations, examples of exemplary performance, etc. which the nominated
employee has accomplished,
L Public Relations- This category recognizes an individual who consistently
projects a positive image of the City and its services to his/her co-workers
and the general public.
2. Consistency of Performance- Dependability, reliability, responsibility and
integrity over a long period of employment with the city are items
measured in this category. Recognition is given to the quality of ongoing
consistent dedication to the City.
3. Significant Accomplishment- Often an employee is charged with the
responsibility or assumes the responsibility of completing a significant
goal, activity, or project. Frequently the completion of such a project has
a major impact on the operations of the department or the City as a whole.
This category recognizes employees for such accomplisJunents.
There are no restrictions on who can be nominated and the same employee may
be nominated more than once if different rationale is used.
Nominations shall remain confidential, and shall be reviewed by the selection
committee. The selection committee shall initially be comprised of members of
the Employee Recognition Committee. The committee shall use the supporting
rationale, submitted with the nomination in the selection process. Information
submitted with the nomination will be subject to verification. Final selection of
an Employee of the Year will initially be made by the Employee Recognition
Committee. Past recipients of the award shall be included on the selection
committee, and shall eventually comprise the selection committee. The
committee reserves the right to not designate an Employee of the Year if they
deem the nominations and supporting rationale received warrants no such
selection.
The name of the person selected as the Employee of the Year will be announced
by the Mayor at the tast City Council meeting of the year. An article will appear
in the employee and city newsletter (along with a photograph) recognizing the
employee and his/her accomplishments. The employee will also receive a plaque
recognizing the accomplishment A plaque, identifying those selected as
Employee of the Year, will be permanently displayed at City HalL
Employee of the Year Committee
· The Employee of the Year Committee will meet regularly in the fall of each year
to review the nominees and recommend a candidate for this award.
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City of Arden Hills
Employee of the Year Nomination Form
Employee Nominated:
Department:
Nominated By (Optional):
The following categories represent areas which shall be used to determine an Employee
of the Year. Each nomination must relate to either one or all of the categories, and shall
include a description detailing specific cost savings, innovations, examples of exemplary
performance, etc. which the nominated employee has accomplished, Use additional
sheets of paper if necessary.
1).
Public Re1ations- This category recognizes an individual who consistently
projects a positive image of the City and its services to his/her co-workers
and the general public.
Consistencv of Performance- Dependability, reliability, responsibility, and
integrity over a long period of employment with the City are items
measured in this category. Recognition is given to the quality of on-going
consistent dedication to the City.
Significant Accomp1ishment- Often an employee is charged with the
responsibility or assumes the responsibility of completing a significant
goal, activity, or project Frequently the completion of such a project has
a major impact on the operations of the department or the city overall.
This category recognizes employees for such accomplishments,
2),
3),
Please Return the Nomination Form to the Assistant to the City Administrator's
Office by Wednesday, December~, 20~
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MEMORANDUM
DATE:
May 10, 2005
Agenda Item 2.G
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Thomas J, Moore; Director of Operations & Maintenance
Scott Clark; Community Development Director
SUBJECT: Status Update #2 on Gateway Signage for 2005
At the March 16,2005 Council Work Session, Staff provided Council with a status update report
on Gateway Signage for 2005. That was the first status update report provided to Council.
Since March 16, 2005, the following has taken place.
· The amount allocated to this project in the 2005 CIP ($30,000.00) will allow for the
installation of one Gateway Sign.
· The intersection of Cleveland & County Road D has been selected as the location for the
Gateway Sign,
· The PTRC has approved and endorsed the usc of the Kasota Stone leftover from the City
Hall project in the design and construction of the Gateway Sign at Clevetand & County
Road D.
· An inventory of the leftover Kasota Stone has been taken.
· Mr. Derrek Hames, designer of the City logo, has agreed to participate in this project and
develop three different design options to be reviewed. Mr. Hames has been provided with
the Kasota Stone inventory so that he can incorporate this into the design features.
· Mr. Barnes will present the three design options to the Gateway Sign Task Force during
the week of June 6, 2005. Council will review and consider options at the June 20, 2005
Council Work Session.
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MEMORANDUM
DATE:
AGENDA ITEM 2.H
May 11, 2005
TO: Mayor and Council
Michelle Wolfe; City Administrator
FROM: Thomas J. Moore; Director of Operations & Maintenance
SUBJECT: Cummings Park Ice Rink Options
BackJ!round
In 2003, due to the construction of the new pavilion at Cummings Park, the hockey rink was
dismantled and replaced with a pleasure rink. Staff sent out notices to residents in this
neighborhood informing them of this decision. In response, staff received negative feedback
from two families regarding the loss of the hockey rink. During the skating season, staff
received phone calls, emails and letters thanking us for installing the pleasure rink.
Unfortunately, due to the construction, staff was unable to provide an attendant at the warming
house to monitor attendance. Therefore, staff does not have definitive numbers to support the
number of users at the rink. One could assume that the majority of users were pleasure skaters
since neither a hockey rink nor portable hockey goals were available.
Prior to 2003, when the hockey rink was available at Cummings Park, attendance was
consistently poor. It was not unusual on any given day for the 0 & M staffto skip flooding the
rink due to inactivity. In an effort to generate more activity at this rink, staff had moved the
Bethel Broomball League games to Cummings Park. This did help the overall numbers, but
attendance was still low .
In the fall of2004, staff held a neighborhood meeting to seek feedback and input on the type of
ice rink to install at Cummings Park. The meeting was sparsely attended and support was about
equal for either a pleasure rink or hockey rink. Unfortunately, there is not enough room to
accommodate two rinks, Staff notified the residents that the pavilion would be opened and that a
pleasure rink would be maintained in 2004. Staff received phone calls, emails, and letters
supporting this decision, General and class attendance picked up significantly. Towards the end
of the ice season, with two weeks to go, staff received a request for one portable hockey goal to
be stationed at the rink. The goat was delivered and according to the ice attendants, was seldom
used.
Memo
City Council
Cummings Park Ice Rink Options
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The Problem
There is not sufficient room for both a hockey and pleasure skating rink to be installed at
Cummings Park. If the City decides to construct a hockey rink it will be non-conforming. It will
be approximately 20 feet narrower and 40 feet shorter then required. The hockey boards that
were used to construct the hockey rink were dismantled in 2003. They were in poor condition
and were either recycled into other City rinks or scrapped. In addition, the neighborhood
residents appear to be split on the issue of hockey vs. pleasure rink.
The Budflet
The cost to purchase supplies and construct a new hockey rink would be approximately
$15,000.00. This includes soil work. Supplies would include items such as the dasher boards,
supports, gates, paint, hardware, rental equipment and safety nets/mesh. The funding source
would be the Park Fund. The estimated cost of$15,000.00 does not include staff time,
There would be no additional costs incurred to construct the pleasure rink,
Requested Council Action
Staff plans on holding a neighborhood meeting in Juty to inform the residents of the type of rink
that will be installed at Cummings Park for 2005 and the future, Staff is requesting that Council
provide work direction on the type of ice rink to install at Cummings Park.
.
.
,
.
~
~H1LLS
MEMORANDUM
DATE:
May 11,2005
Agenda Item: 2.1
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance DirectorlTreasurer '''V\ ~
Tom Moore, Operations and Maintenance Director
SUBJECT: City Council Chambers - Technology Upgrades
BACKGROUND:
The Council Chambers is in need ofupdatinglenhancing some of the audio visual equipment.
The reasons for the replacement are due to failure of the existing equipment or to enhance the
quality of video and audio transmission over the cable.
. DISCUSSION:
There are three items that need to be addressed and they are as follows:
I. Replacement of a Video Playback unit with a digital Video Deck unit.
2. Replace the existing video display units located on the dias and in the staff seating area.
3. Install a large screen monitor in the Chambers so that Council and staff can view what is
being transmitted to the cable.
The first item for consideration is the Video Deck. The quality of the video transmission is not
very clear and is in need of improvement. The City has received numerous comptaints from
residents about the quality of video and audio transmission. Our Cable Coordinator has
recommended that in order to improve both the video and audio quality, the City should consider
replacing the existing analog Video Deck with a digital Video Deck. (ptease see the attached
Ken Gammel's memo for further details).
The price for these types of units vary anywhere from $1,700 to $13,000, depending upon the
features. The unit recommended is a Sony DSR-25 DVCAM Video Deck that will adequately
serve the City's needs. The estimated price with tapes, cable, shipping, and taxl!s add up to
about $3,200. Although the City has two Video Decks, replacement of one would be sufficient
as the other analog Deck can be used for duplication purposes.
.
The second item for consideration is the replacement of the existing video display units.
Currently, the Council Chamber has ten display units. In 2003, eight of the ten monitors had
Memo
Council Chambers- Technology Upgrades
2
~
sustained damage. This damage is in the form of numerous horizontal lines on the display.
Experts have pointed the problem to a power surge that had occurred back in 2003. The damage
is getting worse and is getting difficult to read and see the contents on the screen. The cost to
purchase locally is $285 per unit. Staff recommends that we replace all units that are installed on
the dias as well as the staff seating areas. These add up to nine units at a total cost of $2,565.
(Please see Ken Gammel's attached memo for details). Prior to installing new monitors, surge
protectors will be installed in order prevent similar damage in the future.
.
The third item for consideration is the installation of the large screen monitor. Currently, the
Council and staff are unaware of what is being transmitted on the cable. It is recommended that
a large screen Plasma monitor be installed in the back of the Council Chambers to verify the
content and timing of the transmission. Another option explored was to show the cable
transmission on the individual monitors. This would require a picture in picture technology,
which would cost approximately $ I 0,000. The single large screen monitor with installation will
cost about $3,351.
The total cost of all proposed improvements adds up to $9,116. No funds were specifically
budgeted for this purpose in the 2005 Budget. These improvements are eligible to be funded out
ofthe Cable Fund. This fund currently has a fund of balance of about $275,000.
RECOMMENDED ACTION:
Information has been provided for discussion purposes.
.
.
t
. City of Arden Hills Staff Report
To:
From:
Item Title/Subject:
Honorable Mayor and City Council
Kenneth Gammell, Television Production Coordinator
Digital Video Recording and Playback
Introduction:
This report provides details for a proposed purchase of a digital video record and
playback deck for the City of Arden Hill's video production needs.
Discussion:
1. BackQround
.
When the video system was designed for the newly built Arden Hills city hall, it
included two Panasonic S-VHS video decks, which are not considered
professional quality. These VCRs are being used to record and playback City
Council meetings. In the past year, the playback schedule was expanded to
include Planning commission meetings_ Many other meetings, including TCAAP
planning meetings, have also been requested for playback.
This increased demand for playback of meetings is stretching the limitations of
the current video playback system.
3. Cable BudQet
The City of Arden Hills receives an annual Cable franchise fee, which comes
directly from cable subscribers, and includes no funds from the City's general fund.
This fund, which is approximately $54,000 for the year 2005, is designated for the
City's cable production needs. This would include the purchase of video production
equipment, such as a new video deck.
4. DiQital Video versus Linear Video
.
The current Panasonic S-VHS video decks are not professional, and the picture
and image quality does not meet broadcast standards. The Cable industry has
been undergoing a transfer from analog video to digital video over the last several
years. Digital video greatly improves quality and reliability, and is the keystone for
all modern video production. This includes increased lines of resolution that rivals
a DVD, and digital audio that compares to an Audio CD. There are three common
types of digital video formats: Mini-DV, DVCAM, and DVCPRO. The Mini-DV
format is commonly used for consumer camcorders, while the DVCAM and
DVCPRO format is commonly used in Cable Access and Government video. Mini-
DV format videotapes currently are not capable of recording more than 60 minutes
on a single tape (in regular mode). DVCPRO format videotapes can record up to
two hours. DVCAM format videotapes can record up to three hours.
,
The DVCAM format is the most versatile of the three formats. A DVCAM video
deck can record and playback in both Mini-DV and DVCAM formats, while the .
DVCPRO can only record in DVCPRO format. DVCAM technology is somewhat
cheaper than DVCPRO as well. DVCAM videotapes can be reused perhaps 100
times or more, without losing quality such as dropouts. S-VHS tapes are more
susceptible to drop-outs and other damage if used often. The current maximum
recording length of a new VHS tape is two hours and 40 minutes, and only two
hours for an S-VHS tape. A DVCAM tape provides the longest recording time, such
as frequently needed for meetings that run long.
5. Video Production
The purchase of a DVCAM video deck would create a more reliable record and
playback system for meetings. The professional broadcast of playbacks would
improve the quality substantially when viewed in homes of Arden Hills residents.
The purchase of an additional video deck would also increase the playback
capabilities on cable Channel 16. The video system at city hall is designed to
accommodate additional video playback decks, which can be programmed for
replays using the Leightronix automated switcher. This would greatly simplify
programming the playback of two or more programs, for example City Council
and Planning commission, within the same week.
The DVCAM digital video deck is also compatible with any future video .
production equipment the City may purchase. Both digital camcorders and non-
linear digital editing systems use the DVCAM format. Future productions for the
City of Arden Hills would be recorded, edited, and played back on digital video.
Possible programs include current affairs or other informational programming, as
well as covering local events such as the annual Beach Barbeque. There are
also significant events coming in the future as part of the TCAAP redevelopment,
which should be documented on video.
Recommendations
The most popular and reliable manufacturer of DVCAM video decks is Sony. Their
DVCAM decks range in price from $1,700 to $13,000, based upon features.
Although a video system at Arden Hills does not require many features, it has some
basic requirements for recording and playback:
1. Easy to use controls for cueing a tape.
2. Display for monitoring video recording and audio levels.
3. Display to monitor time lapse on videotape.
4. Display to verify video picture.
5. Compatibility with future digital video equipment.
6. Remote control capability,
.
I
.
.
.
The two least expensive Sony DVCAM models are the DSR-11 and DSR-25.
These two models have similar quality and have identical capabilities for non-linear
video editing and remote control. However, the DSR-11 has no user display and is
not designed for easy monitoring. The DSR-25 has a display for audio levels, tape
cueing, time lapse, and video picture. It also allows control of audio recording
levels and monitoring the audio. A built-in LCD video screen provides live
monitoring of the video picture while recording or playing back. The DSR-25 also is
easier to operate, with more front panel controls available. Both the DSR-11 and
the DSR-25 are compact units that can easily be installed.
Son DSR-25 DVCAM Video Deck
Su Iier Price
2,720.00
2,659.95
2,649.00
AI ha
B&H
Sam's DV
Below is a list of items and their costs associated with a digital video deck
purchase.
Item
Son DSR-25 DVCAM Video Deck
Lei htronix Remote Interface
3 - DVCAM 184 minute Video Ta
Price
2,649.00
125.00
96.00
Sub-Total
Taxes and Shi
Total
2,870.00
240.00
$3,110.00
Staff recommends the purchase of the Sony DSR-25 DVCAM Video Deck from
Samy's or B&H (depending on which has cheaper shipping), along with the
Leightronix Remote Interface from Alpha and blank DVCAM videotapes. These
equipment suppliers have good longstanding reputations and are competitively
priced. Total amount for these items, including tax and shipping would not
exceed $3,200.
Respectfully Submitted,
Kenneth Gammell
. City of Arden Hills Staff Report
To:
From:
Item Title/Subject:
Honorable Mayor and City Council
Kenneth Gammell, Television Production Coordinator
Replacement of Computer Monitors
Introduction:
This report provides details for a proposed purchase of replacement computer
monitors in City Council chambers.
Discussion:
1. Backaround
.
I n approximately the year 2003, eight of the computer monitors that reside within
the Presentation desk, Staff desk, and Council dais have sustained irreparable
damage. These damaged monitors have several lines on the screen that
obscure the image. It appears that the damage was caused by a power surge.
Two different engineers were brought in to assess whether the monitors could be
fixed. Both engineers said the monitors could not be fixed for less than it would
cost to purchase new monitors,
Since the replacement of all eight monitors would be a major expense, another
option would be to replace only five of the monitors that have severe screen
damage, and keep the three monitors that have only minor screen damage.
Although these monitors still function, there have been complaints that the
image on the screen is difficult to read, and that the lines are distracting.
3, Cable Budaet
The City of Arden Hills receives an annual Cable franchise fee, which comes
directly from cable subscribers, and includes no funds from the City's general fund.
This fund, which is approximately $54,000 for the year 2005, is designated for the
City's cable production needs. This would include the replacement of computer
monitors in Council Chambers.
.
4. Recommendations
The damaged computer monitors are all NEC 15 inch monitors. They can be
replaced by any brand name 15 inch computer monitor. The installation requires
simply detaching the existing monitor & cable and attaching a new monitor. For this
reason, the Cable Coordinator can install the new monitors without the need for
hiring a professional installer, saving installation costs.
There are two options in choosing a supplier for purchasing the monitors. One
option is to find the most compatible monitor at the cheapest price, despite the
supplier's location. The second option is to find the most compatible monitor from
when choosing a non-local supplier. The advantage of the second option is that
there is a location within the vicinity that offers local service and has a local contact.
Below is a price comparison for a NEC ASLCD52V 15 inch monitor, which is a
similar model to the monitors currently in chambers. However, this particular
model is only available from one local supplier.
NEC ASLCD52V 15 inch Monitor
Su lier Price
Tar et 259.99
MWave.com 212.83
Ebu er.com 201.65
Shi
Total for 8
2,135.84
1,846.64
1,669.92
All three suppliers have 4 or 5 star user ratings, which is based on customer
satisfaction. Experience has shown that it is important to have a supplier that has a
location in the vicinity, in case there are any problems. Also, the suppliers listed
above are recognized nationally and have good longstanding reputations.
Staff recommends the purchase of eight NEC ASLCD52V 15 inch LCD monitors
from Target. Target allows returns at any local store. Taxes for the eight
monitors combined would be approximately $145.59 Total amount for these
items, including tax and shipping would not exceed $2,300.
Respectfully Submitted,
Kenneth Gammell
.
.
.
. City of Arden Hills Staff Report
To:
From:
Item Title/Subject:
Honorable Mayor and City Council
Kenneth Gammell, Television Production Coordinator
Cable TV Monitor for Council Chambers
Introduction:
This report provides details for a proposed purchase and installation of a television
monitor for Council Chambers. The purpose for this monitor is for attendees of City
Council Chambers to verify that the meeting is being broadcast on cable television.
Discussion:
1. Backqround
.
City Council and Planning Commission meetings are broadcast live on cable
channel 16. There are a number of steps the cable technician needs to perform
to switch to live TV. The process includes cueing videotapes, setting up the
graphic page, switching the video feed from the bulletin board to live TV, and
setting up the camera shot. If the meeting begins before these steps are
completed, cable viewers may not see a portion of the meeting. Currently, there
is no method for the cable coordinator to signal to the chair holder that the
meeting is ready to begin.
Without visible feedback, the chair holder may not know that there may be
immediate technical difficulties, There is also no visible verification that the
graphics being displayed on the television screen are correct. For example, the
name of a speaker may have been misspelled. This problem could be noticed in
Council Chambers, and the cable technician can be notified to correct it.
The cable television monitor also provides participants to monitor the camera
angles, to determine if they are on screen at a particular time. For example,
Council members may not be aware of being on cable, and their appearance
may be misinterpreted.
2. Installinq a Cable TV Monitor in Council Chambers
.
There are two possible solutions for monitoring cable in Council Chambers. One
idea is to have the image from cable TV viewable on each computer monitor
installed in the dais. One problem with this idea is that the computer monitor would
still have to serve its primary function of displaying a PowerPoint presentation or
the document camera. In order for this to be accomplished. a Picture In Picture (or
PIP) device would have to be installed. This would allow the larger screen on the
monitor to display presentations, while the smaller screen would display the cable
program. This idea was discussed with an engineer from EPA. The engineer said
it would require a unit that would cost at least $10,000.
The second idea was to mount a television monitor in Council Chambers. After
discussing a possible location with various installers, the ideal location for a monitor .
would be on the wall above the windows in chambers, (where the clock is). There
is enough space, and the position in the room is visible for all council and staff
members, A flat screen television would be the least intrusive and easiest to install.
3. Plasma VS. LCD Monitors
There are two different types of flat screen monitors available, Plasma and LCD.
The plasma monitor comes in various sizes, is HDTV ready, and has superb
resolution. The known drawback for a Plasma monitor is a condition called burn-in,
caused by the monitor being left on most of the time. Burn-in happens when a still
image is displayed without change for many hours. For example, if the Arden Hills
logo was displayed on the Plasma screen for 8 hours a day, 5 days a week, a
'ghost' image of the logo would stay on the screen permanently. Burn-in would not
be a problem for Council Chambers, because the monitor would only be powered
up during meetings, which would be no more than approximately 6 hours a week.
An LCD monitor does not have burn-in problems, but is currently more expensive
for the same size Plasma monitor.
5. Estimates and Recommendations
Three estimates were obtained from local installers. Below are estimates for the .
monitors. Prices do not include tax.
Plasma Screen Monitor Price
AVI 2,499.00
EPA 1,998.00
DS Productions 2,536.00
LCD Screen Monitor Price
AVI 2,999.00
EPA 4,744.00
DS Productions 1,726.00
As mentioned in section four, a Plasma monitor is best suited for the situation.
The Plasma screen has a 42-inch viewable space as opposed to the LCD 37
inch. The Plasma screen is approximately $500 less expensive.
Estimates were also obtained for installation from each vendor. The amount for
installation for either the Plasma or LCD monitor is the same. Below are the
estimates for labor and other materials.
Labor and Materials Price
AVI 926.00
EPA 1,720.00
DS Productions 610.00
.
.
.
.
OS Productions offers the least expensive labor of the three installers. Below is
the combined total for Plasma monitor installation from the three installers.
Prices do not include taxes.
Vendor Plasma Price labor & Extras Total
AVI 2,499.00 926.00 3,425.00
EPA 1,998.00 1,720.00 3,718.00
OS Productions 2,536.00 610.80 3,146.80
Recommendations
Staff recommends authorizing OS Productions to install a Plasma monitor in City
Council chambers. The estimated tax for material is $204.54 for a total cost of
$3,351.34. OS Productions is a local reputable installer that has performed work
for the City of Arden Hills over the last two years. Their work includes the
installation of a new sound system, installation of 2 wireless microphones,
replacement of the projector, re-wiring the remote system, and fixing
programming problems. All of their work was performed satisfactorily and is
guaranteed. OS Productions is also noted for having a good service record,
having inventoried the audio-visual system and keeping maintenance records.
Many last minute problems were solved by their engineers, sometimes at no
cost. OS Productions also has a reputation for charging more reasonable labor
rates while maintaining their professionalism.
Respectfully Submitted,
Kenneth Gammell
.
.
e
~
~HILLS
MEMORANDUM
DATE:
AGENDA ITEM 2.J
May 5, 2005
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
SUBJECT: Consolidated Dispatch Center
Last week I sent out some information that was distributed at a meeting regarding the
consolidated dispatch center. I just received a letter from the City of Falcon Heights voicing
concerns with the proposal that was approved by the County Board (attached). Today, I received
a sample resolution from County Commissioner David Twa. I wanted an opportunity to share
this information with you and discuss the direction the City of Arden Hills would like to take in
regards to this issue.
The City of Falcon Heights is concerned that the suburban taxpayers will be paying a larger
share for dispatching services under the proposal approved by the County Board. Ramsey
County is taking on the costs for operating the dispatch center over an eight-year time frame.
The taxpayers will still be paying for these services, but will be paying through County taxes
instead of City taxes, The City of Falcon Heights believes that a disproportionate share is being
paid by suburban taxpayers vs. City of St. Paul taxpayers. Therefore, they offer an alternate
resolution from that being proposed by the County.
I am presenting this material to you as background. It may be helpful, if you have questions, to
schedule another discussion and invite a County representative to attend and answer questions.
Based on the information I have been provided, I believe that most of the concerns about a
consolidated center have been addressed (such as service levels and back-up center capabilities).
I think there are many advantages to this proposal. However, it will be a difficult transition in
many ways and there are some answers that will not be known until we are one to two years into
the consolidation.
A primary concern has been that St. Paul's dispatch center is currently understaffed, and that the
consolidation will result in either (I) decrease in response times or (2) the suhurbs picking up the
cost to add staff. Right now, County staff believes that consolidation will offer various
efficiencies which result in being able to maintain the service levels currently experienced at the
County Center, and possibly improve those levels, with staff from the various existing centers.
They further believe that there may even be opportunities to eliminate some positions via
attrition in the future. If that occurs, then I think the issue of St. Paul's staffing levels isn't as
significant.
Consolidated Dispatch Center
Page 2 of2
May 5, 2005
The way the proposal was explained at last week's meeting, and as I understand the materials
that were presented to the County Board, every city brings to the table what they are currently
paying. That amount is then decreased over an eight-year period until the County takes over the
costs completely.
I am attaching background material for you and we can discuss further during the work session.
Attachments
MW
lIEarth\AdminlCity Administrator\Memo\2005105-JO-05 Memo to Council RE consolidated dispatch-doc
,
.
.
e
ClTY OF
FALCON HEIGHTS
2077 W. Larpenteur Avenue
Falcon Heights, MN 55113-5594
email: mail@ci.falcon-heights.mn.us
website: www.ci.falcon~heights.mn_us
Phone - (651) 792-7600
Fax - (651) 792-7610
RECElvr:n
May 6, 2005
MAY - 9 2005
Michelle Wolfe
City of Arden Hills
t245 West Highway 96
Arden Hills, MN 55112-5794
CITY OF ARDEN HillS
Dear Michelle:
On Tuesday, April 26, the Ramsey County Board of Commissioners adopted a resolution that authorizes the shift of costs
for 911 dispatching to the County property tax levy, under a consolidated approach to dispatching services. Voting in
favor ofthe resolution were Commissioners Bennett, Carter, McDonough, Ortega, and Reinhardt Voting against the
resotution were Commissioners Rettman and Wiessner. The resolution directs each community to, in turn, adopt a
resolution "opting in" to the consolidated services, and designate someone to negotiate on behalf of their city.
The formula adopted allocates 100% of the dispatching costs to the countywide property tax base, despite the fact that
zy 70% of all call volume in the county comes from the City of Saint Paul. For Falcon Heights, this change will mean
.,crease of more than 350% in dispatch costs for our taxpayers.
The City of Falcon Heights is on record in support of consolidated dispatch; however, we feel strongly that the cost
allocation formula, and shift of dispatching costs to the suburban communities under that formula, is inequitable.
Therefore, we are requesting that each city examine the data we are including with this letter, along with a draft
resolution, and consider adopting a similar resolution as requested by the County.
While we concede that the suburban communities will ultimately end up paying a higher percentage of the overall
dispatch costs, the determination of those costs should be more equitable, and partially based on actual usage of91 t
dispatch services, not just a community's properly tax base,
Piease reel rree to contacr us if you have any questions.
Sincerely,
0-M! ~_
Sue Gehrz
Mayor
651/641-1229
sgehrz@,comcastnet
)ldl7f?{~ P~1f,h~
Heather Worthington
City Administrator
651/792-7611
h worthington@cLfalcon-heights.mn.us
C: Ramsey County Board of Commissioners
.David Twa, County Manager
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICUL,URE
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NO. 2005-05
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
Date: May 11, 2005
RESOLUTION REGARDING CONSOLIDATED 911 DISPATCH IN
RAMSEY COUNTY
WHEREAS, the City of Falcon Heights supports consolidated 911 dispatch in
Ramsey County, and;
WHEREAS, the City wishes to appoint Heather Worthington, City Administrator to
represent the City in negotiations with Ramsey County regarding consolidated 911
dispatch services, and;
WHEREAS, the City of Falcon Heights' support of consolidated 911 dispatch is
conditional upon the County Board reconsidering the cost allocation formula, and utilizing
a formula that takes into account both tax base and usage of 911 dispatching, rather than
relying upon tax base only;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FALCON HEIGHTS, MINNESOTA:
The City of Falcon Heights will support consolidated 911 dispatch, and participate in
negotiations for this service, with the understanding that the Ramsey County Board of
Commissioners will reevaluate the cost allocation formula for a consolidated dispatch
center that takes into account both tax base and usage of 911 dispatching.
ADOPTED by the Falcon Heights City Council on May 11, 2005.
Susan L. Gehrz, Mayor
ATTEST:
Heather M. Worthington, City Administrator/Clerk
116284
SAMPLE 800 MHz RESOLUTION
Page t of 1
Wolfe, Michelle
.
From:
Twa, David [David.Twa@CO.RAMSEY.MN.USi
Tuesday, May 10, 2005 3:57 PM
CM CITY MANAGERS-CLERKS; DENNIS.FLAHERTY@CLSTPAUL.MNUS
CB County Board Staff; Twa, David; Williams, Scott; Catlin, Connie; Speiker, Terry; Karcz,
Mary; Karpe, Jean
Subject: SAMPLE 800 MHz RESOLUTION
Importance: High
Sent:
To:
Cc:
In meeting with you this past week on the Public Safety Communication System/800
MHz Project, some of you requested possible wording for a resolution that could be
used by your City Councils. Attached is a sample resolution. You may want to use
some or all of the clauses in a resolution.
If you have questions, please feel free to contact me at 266-8009, or Scott Williams at
266-8028,
Thank you.
Dave Twa
Ramsey County Manager
.
<<SAMPLE RESOLUTION.doc>>
.
5/1 0/2005
.
.
.
SAMPLE RESOLUTION
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners authorized
the County Manager to proceed with the design and construction of a Countywide subsystem
backbone to the Metropolitan Radio Board's Public Safety Communication System (PSCS)/800
MHz Interoperable Communication System; and
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners authorized
the County Manager to develop a preliminary design of a Ramsey County PSCS/800 MHz
PSAP/Dispatch Center that would be sized to allow for potential future countywide dispatching;
and
WHEREAS, on June 22, 2004, the Ramsey County Board of Commissioners authorized
the County Manager to begin negotiations with all of the municipalities in Ramsey County
regarding dispatching services throughout the County; and
WHEREAS, The Ramsey County Board of Commissioners has taken a position in
support of exploring consolidation of dispatching services because Commissioners believe that it
provides several advantages to all of the jurisdictions in the County; and
WHEREAS, On April 26, 2005, the Ramsey County Board of Commissioners approved a
financing option that over an eight-year period clocks down contributions for operating costs by
those cities operating PSAP/Dispatch Centers that choose to join the consolidated Dispatch
Center on the following schedule. This schedule assumes a start-up date of January 1,2006. If
operations start at a later date, year 1 is twelve months from start-up, and each year thereafter
will refer to the next twelve-month period.
Year 1 (2006) 0% (Base Year)
Year 2 (2007) 10%
Year 3 (2008) 10%
Year 4 (2009) 15%
Year 5 (2010) 15%
Year 6 (201 t) t5%
Year 7 (2012) 15%
Year 8 (2013) 20%
City Responsibility
100%
90%
80%
65%
50%
35%
20%
0%
County Responsibility
0%
10%
20%
35%
50%
65%
80%
100%
and
WHEREAS, The Ramsey County Board of Commissioners approves payment by
Ramsey County of the costs for capital equipment, connections and dispatch center facility
construction and site development costs for cities operating independent PSAP/Dispatch Centers
that choose to join the consolidated Dispatch Center; and
WHEREAS, The Ramsey County Board of Commissioners approves the formation of a .
Dispatch Policy Committee to provide oversight and monitoring of consolidated dispatch
services that includes elected official representatives from those PSAPlDispatch Centcrs that join
the consolidated Dispatch Center with a membership for the first 7 years. If all/our
PSAP/Dispatch Centers join, the composition of the Dispatch Policy Committee will be:
. I Ramsey County Sheriff
. I Saint Paul Mayor
. 4 Saint Paul City Councilmembers
. I Maplewood Mayor or City Councilmember
. 1 White Bear Lake Mayor of City Councilmember
. 2 Suburban elected representatives from cities that contract for dispatching services only
The number of representatives from the Saint Paul City Council will be reduced by one if either
Maplewood or White Bear Lake do not join the consolidated Dispatch Center of by two if both
Maplewood and White Bear Lake do not join the consolidated Dispatch Center.
The Saint Paul Mayor will chair the Dispatch Policy Committee for the first two years; thereafter
the Chair will rotate; Now, Therefore, Be It
RESOLVED, The City Council is interested in participating in the
Ramsey County Consolidated Dispatch Center; and Be It Further
RESOLVED, The
represent the City of
City Council authorizes
in formal negotiations with Ramsey County.
to
.
.
, <,
Resolution
.
Board 01
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonouqh Date April 26, 2005 No. _:2.005-169
Connie Catlin, County Manager's Office
Scott williams, County Manager's Office Page 1 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners
authorized the County Manager to proceed with the design and construction of the
County subsystem backbone of a countywide Public Safety Communication System
(PSPS)/800 MHz Interoperable Communication system as a subsystem to the
Metropolitan Radio board's public safety communication system; and
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to develop a preliminary design of a Ramsey County PSCS/800 MHz
PSAP/Dispatch Center that would be sized to allow for potential future countywide
dispatching for consideration by the County Board and the Policy Planning Committee;
and
.
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to begin negotiations with the City of Saint Paul for a combined PSCS/800
MHz Dispatch Center, and with the Cities of Maplewood and White Bear Lake to locate
their independent PSAP/Dispatch Centers within the countywide dispatch center, and to
negotiate with all communities within Ramsey County, and to update the County Board
and Policy Planning Committee on progress and recommendations; and
WHEREAS, In order to meet project timelines, decisions are needed regarding
which entities will be part of a consolidated Dispatch Center; and
WHEREAS, County Board policy decisions are needed on the financial and
governance positions the County will include in agreements with those cities currently
operating independent Dispatch Centers that wish to join a combined countywide
Dispatch Center; and
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NAY
OTHER
TAtooelt
T~arter
Jim McDonough
Rafael Ortega
Victoria Reinhardt
Janice Rettman
lon \Viessner
Victoria A. Reinhardt, Chair
(Continued)
By
Bonnie C JackeJen
Chief Clerk - County Board
. '
Resolution
Board of
.
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonough Date April 26, 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page 2 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, The Ramsey County Board has taken a position in support of
exploring consolidation because Commissioners believe that it provides several
advantages to all of the jurisdictions involved; and
WHEREAS, In response to the County Board's position that one consolidated
countywide Dispatch Center could provide a better long-term service strategy for the
whole County, Commissioners and the County Manager have been meeting with the
cities of Saint Paul, Maplewood and White Bear Lake to explore their interest in joining
the County in a consolidated countywide Dispatch Center; and
WHEREAS, During these discussions, financial and governance issues have
been explored; and
.
WHEREAS, The City of Maplewood voted on April 11, 2005 to authorize staff to
begin negotiating an agreement with the County for provision of 911 dispatch services
for Maplewood; and
WHEREAS, Consolidation discussions have led to the suggestion that the
County gradually take responsibility for funding dispatch operations and that
governance of a consolidated Dispatch Center is a concern as dispatch operations will
affect the various jurisdictions' public safety; Now, Therefore, Be It
RESOLVED, The Ramsey County Board of Commissioners approves a financing
option that over an eight-year period clocks down contributions for operating costs by
those cities operating PSAP/Dispatch Centers that choose to join the consolidated
Dispatch Center on the following schedule. This schedule assumes a start-up date of
January 1, 2006. If operations start at a later date, year 1 is twelve months from start-
up, and each year thereafter will refer to the next twelve-month period.
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NAY
OTHER
Tony Bennett
T onl Carter
Jim McDonough
Rafael Onega
Victoria Reinhardt
Janice Rettrnan
J an Wiessner
Victoria A_ Reinhardt, ChaiT
(Continued)
.
By
BOIUlie C. Jackelen
Chief Oerk - COlUlty Board
.
Resolution
Board of
Ramsey County Commissioners
Conunissioner McDonouqh Date April 26. 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page30f5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budqetinq & Accountinq
Presented By
Attention:
City Responsibility
100%
90%
80%
65%
50%
35%
20%
o
County Responsibility
o
10%
20%
35%
50%
65%
80%
100%
Year 1 (2006) 0% (Base Year)
Year 2(2007) 10%
Year 3 (2008) 10%
Year4 (2009) 15%
Year 5 (2010) 15%
Year6 (2011)15%
Year 7 (2012) 15%
Year 8 (2013) 20%
. and Be II Further
RESOLVED, The Ramsey County Board of Commissioners approves payment
by Ramsey County of the costs for capital equipment, connections and dispatch center
facility construction and site development costs for cities operating independent
PSAP/Dispatch Centers that choose to join the consolidated Dispatch Center; and Be It
Further
RESOLVED, The Ramsey County Board of Commissioners approves the
formation of a Dispatch Policy Committee to provide oversight and monitoring of
consolidated dispatch services that includes elected official representatives from those
PSAP/Dispatch Centers that join the consolidated Dispatch Center with a membership
for the first 7 years that includes:
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NA Y
-&eIUlett
~arter
Jim McDonougb
Rafael Ortega
V lClor13 Reinhardt
Janice Rettman
Jan \Viessner
OTIIER
Victoria A. Reinhardt, Chair
(Continued)
By
Bonnie C. lackelcn
Chief Clerk - County Board
Resolution
Boord of
.
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonough Date April 26. 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager' s Office Page 4 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budqetinq & Accountinq
The Dispatch Policy Committee will be comprised of representatives from those
PSAP/Dispatch Centers that join the consolidated Dispatch Center. If all four
PSAPlDispatch Centers join, the composition of the Dispatch Policy Committee will be:
.
1 Ramsey County Sheriff
1 Saint Paul Mayor
4 Saint Paul City Council members
1 Maplewood Mayor or City Councilmember
1 White Bear Lake Mayor or City Council member
2 Suburban elected representatives from cities that contract for dispatching
services only;
.
.
.
.
.
.
The number of representatives from the Saint Paul City Council will be reduced by one
if either Maplewood or White Bear Lake do not join the consolidated Dispatch Center or
by two if both Maplewood and White Bear Lake do not join the consolidated Dispatch
Center.
The Saint Paul Mayor will chair the Dispatch Policy Committee for the first two years;
thereafter the Chair will rotate,
and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to represent the County Board in formal negotiations with the cities
operating independent PSAP/Dispatch Centers; and Be It Further
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NAY
OlliER
Tony Bennett
Toni Carter
Jim McDonough
Rafael Orlega
Victoria Reinhardt
Janice Rettman
]an Wiessner
Victoria A. Reinhardt, Chair
.
By
(Continued)
Bonnie C. lackelen
Chief Clerk - County Board
Resolution
.
Board of
Ramsey County Commissioners
Presented By.
Attention:
Commissioner McDonough Date April 26, 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott williams, County Manager's Office Page 5 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
RESOLVED, The Ramsey County Board of Commissioners requests that
Maplewood, North Saint Paul, Saint Paul and White Bear Lake each submit a formal
resolution to Ramsey County by May 17, 2005, if they are interested in joining the
consolidated Dispatch Center; and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to begin negotiations with all other municipalities in Ramsey County for
a similar financing option if at least one of the cities operating independent PSAP
Dispatch Centers chooses to join the consolidated Dispatch Center; and Be It Further
.
RESOLVED, Any contracts and/or agreements will return to the County Board for
final approval.
RAMSEY COUNTY BOARD OF COMMISSIONERS
YEA NAY
X
X
X
X
X
OTHER
.ennett
Toni Carter
Jim McDonough
Rafae I Ortega
Victoria Reinhardt
Janice Rettman
hn Wiessner
Victoria A. Re"
dt, Chair
By
-;/
x
X
I~'
Rl\MSEY COUNTY
REQUEST FOR RAMSEY COUNTY BOARD ACTION
[0].
Type of Agenda: ~ Policy
o Administrative
o Consent
o Information
o Public Hearing
o Ordinance
Requesting Department: Board of Ramsev County Commissioners - Commissioner McDonoul!h
Committee:
Committee:
Meeting Date:
Meeting Date:
County-Wide Ramifications [2;]
or
Affected Commissioner District(s) #:
Board Meeting Date: 4/26/2005
Board Meeting Date:
SUBJECT Ramsey County Dispatch Ccnter Consolidation Policy
EXECUTIVE SUMMARY
On June 22, 2004, the Ramsey County Board of Commissioners took several actions to begin implementation of a
new 800 MHz Public Safety Communication System ("PSCS") by passing resolutions authorizing the County
Manager to:
I. Proceed with the design and construction of the County Subsystem backbone of a countywide PSCS/800 MHz
Interoperable Communication System as a subsystem to the Metropolitan Radio Board's public safetY..
communication system (Resolution 2004-256).
2. Develop a preliminary design of a Ramsey County PSCS/800 MHz PSAP/Dispatch Center that would be sized
to allow for potential future countywide dispatching for consideration by the County Board and the Policy
PIaJll1ing Committee (Resolution 2004-257).
3, Begin negotiations with the City of Saint Paul for a combined PSCS/800 MHz Dispatch Center, and with the
Cities of Maplewood and White Bear Lake to become independent PSAPIDispatch Centers in the countywide
subsystem, and to negotiate with all communities within Ramsey County, and to update the County Board and
Policy Planning Committee on progress and recommendations (Rl;solution 2004-258).
--. r
(Executive Summary is continued on the next page)
ACTION REQUESTED - Policy Discussion with Same Day Action Requested
I. Approve a financing option that over an eight-year period e10cks down contributions for operating costs by
those PSAP/Dispatch Centers that choose to join the consolidated Dispatch Center.
2. Approve payment by Ramsey County of the costs for capital equipment, cOJlJlections and dispatch center
facility construction and site development costs for those independent PSAPIDispatch Centers that choose to
join the consolidated Dispatch Center.
3. Approve the formation of aDispatch Policy Committee that includes elected official representatives from those
independent PSAP/Dispatch Centers that choose to join the consolidatcd Dispatch Center.
4. Authorize the County Manager to represent the County Board in fomlal negotiations with the independent
PSAPIDispatch Centers.
5. Request that Maplewood, North Saint Paul, Saint Paul and White Bear Lake each submit a formal resolution to.
Ramsey County by May t 7, 2005 if they are interested in joining thc consolidated Dispatch Center.
6. Authorize the County Board's representative to begin negotiations with the contract cities for a similar
financing option if at least one of the independent PSAPIDispatch Centers chooses to join the consolidated
Dispatch Center.
SUBJECT Ramsey County Dispatch Center Consolidatioll Policy
, ,
EA:UTIVE SUMMARY -continued .;
A'l'll!'s time, in order to meet project time lines for implementation of the 800 MHz subsystem, the County needs
to know which other PSAPs will be part of the consolidated Dispatch Center. Board policy discussion and
decisions are needed on the financial and governance positions the County will include in agreements with
independent Dispatch Centers who wish to join a countywide Dispatch Center. Once the County Board has
decided these issues, they can be communicated to the cities for their response and decisions about joining in a
consolidated Dispatch Center.
POLICY QUESTIONS
I. Is the proposed financing plan acceptable?
2. What governance structure should be used to provide oversight of dispatch activities?
3. Who should represent the Board in forrnal negotiations?
CONSOLIDATED DISPATCH CENTER
The Ramsey County Board has taken a position in support of exploring dispatch consolidation. There would be
several advantages to all of the jurisdictions involved.
I. Greater opportunity for enhanced services to be provided more efficiently by combining resources
currently being used for dispatch operations.
2. Coordination of responses across several jurisdictions can be done more effectively if protocols and
. procedures are part of a consolidated Dispatch Center's daily operations.
If a crisis occurs in a community that is not part ofthe consolidated operations, there is an adjustment
period as the communication cOllllections are made and operational adjustments are made.
4. If the community is part of the consolidated center, the surge in call loads can be more readily absorbed.
S. Potential cost advantages to consolidating dispatch operations. There are some economies of scale on
the call taking part of dispatch operations. As a result, the growth in operating costs over time would be
slower in a consolidated center than in several independent centers.
These benefits are stronger for Ramsey County than for most counties because of its small geographic area. If a
problem occurs in one part of the County, its impact can spread quickly to the whole County.
In response to the County Board's position that one consolidated countywide Dispatch Center could provide a
better long-terrn service strategy for the whole County, provide the best public safety for the community and be
the most cost efficient, the County Manager, along with Commissioner McDonough, other Commissioners and
the Project Manager, have been meeting with the cities of Saint Paul, MapJewood and White Bear Lake to
explore their interest in joining the County in a consolidated countywide Dispatch Center. Also, for those cities
that wish to continue running an independent Dispatch Center, the County will work with them to create a well-
coordinated countywide system.
During discussions with the cities, financial and governance issucs have been explored. The following two
sections provide the concepts that have evolved during these discussions. None of the cities have forrnally
agreed to these items, although Maplewood's City Council voted on April I I, 2005 to authorize staff to begin
.iating an agreement with the County for the County to provide 91 I dispatch services for Maplewood.
hment I, a letter dated April I, 2005, from Commissioner McDonough, as Chair of the 800 MHz Pohcy
Planning Committee, to City Manager Richard Fursman, responds to initial questions raised by Maplewood..
, FINANCIAL ISSUES
DISPATCH CENTER OPERATING COSTS .
The consolidation discussions have led to the suggestion that the County gradu~IY take responsibility for
funding dispatch operations. One financing option is to clock down contributions for operating costs by the
Dispatch Centers that choose to join the consolidated Dispatch Center over eight years on the following
schedule. This schedule assumes a start-up date of January ], 2006. If operations start at a later date, year 1 is
twelve months from start-up, and each year thereafter will refer to the next twelve-month period. ,
City Responsibi]ity County Responsibility
100% 0
90% ] 0%
80% 20%
65% 35%
50% 50%
35% 65%
20% 80%
o 100%
Year] (2006) 0% (Base Year)
Year 2 (2007) 10%
Year 3 (2008)] 0%
Year 4 (2009)] 5%
Year 5 (2010) ]5%
Year6 (2011) 15%
Year7 (20]2) 15%
Year 8 (2013) 20%
Attachment 2 shows the dollar affect of this schedule. In year 8, the cities will not be paying for dispatch
operations. Attachment 3 shows the estimated property tax impact on selected residential properties for taxes _
the first year if there was a consolidation of services for Saint Paut, Maplewood, North Saint Paul and White
Bear Lake. Note this schedulc does not show the potential impact on cities over the transition period that
could occur if they reduced their levies.
C'APlTAL COSTS .
Dispatch Center Space - On November 2, 2004, the County Board discussed potential sites for a County
Dispatch Center sized to provide for dispatching for the entire county, approved the Car-Lo property, currently
owned by the City of Saint Paul, as the preferred site, and authorized the County Manager to prepare a
development site plan and begin negotiations with the City of SainI Paut for acquisition of the property_ On
February 22, 2005, the Board approved acquisition of the Car-Lo Property_ The County will pay for the capita]
infrastructure costs for a Dispatch Center with the capacity to provide services for all Dispatch Centers that
choose to join the County in a consolidated Dispatch Center. Attachment 4 provides the cost estimate for
developing the Car-Lo property. Independent Dispatch Centers will be responsible for their own space costs.
Equipment Costs - The County will pay for the 800 MHz equipment in the countywide Dispatch Center,
including the dispatch consoles and connections, such as microwaves to the syslem backbone. Independent
dispatch centers will be responsible for equipment costs for their sites. Attachment 5 presents the equipment
costs for each Dispatch Center.
PROJECT BUDGET
Attachment 6 is an updated report on the total project budget showing appropriations, expenditures and
encumbrances to date. The remaining balance is budgeted for future project costs.
.
GOVERNANCE ISStJES
During discussions with the Dispatch Centers, governance of a consolidated Dispatch Center has been raised as
.ern because dispatch operations wilt affect their public safety operations. _
There is agreement that a dispatch policy committee is needed to provide general system oversight and
monitoring. The committee will advise the County Manger on the functions and performance of consolidated
dispatch services for member cities. The County Manager will work with the Dispatch Center Director in an
expeditious manner to resolve any concerns raised by the Dispatch Policy Committee,
The dispatch policy committee's composition will depend on which cities join the consolidated Dispatch
Center. A suggested structure for the dispatch policy committee is provided below. It assumes that all cities are
using the Dispatch Center. If a city is not using the Consolidated Dispatch Center, it will not be eligible for
membership on the dispatch policy committee.
DISPA TCH POLICY COMMITTEE COMPOSITION
The membership during the first 7 years when the cities are participating in funding dispatch operations will, in
an effort to reflect the relative interests of the jurisdictions, include:
.
1 Ramsey County Commissioner from the suburbs
I Ramsey County Commissioner from Saint Paul
t Ramsey County Sheriff
1 Saint Paul Mayor or Deputy Mayor (if Saint Paul joins the Consolidated Dispatch Center)
2 Saint Paul City Councitmembers (if Saint Paul joins the Consolidated Dispatch Center)
1 Maplewood Mayor or City Councilmember (ifMaplewood joins the Consolidated Dispatch Center)
I White Bear Lake Mayor or City Councilmember (if White Bear Lake joins Consolidated Dispatch
Center)
I Suburban representative from cities that contract with Ramsey County for dispatching services only;
selected by the Ramsey County League of Local Governments (RCLLG)
.
.
.
.
-
.
If Ramsey County develops a consolidated Dispatch Center funded by the County, it would be similar to
policies adopted in Anoka County and Hennepin County. Anoka County has one Dispatch Center for the whole
county and funds it at the County level. Hennepin County has a resolution that states that dispatch operations is
a County responsibility and is funded at the County level, and has offered to provide funding of a consolidated
Dispatch Center if existing independent dispatch operations responded by a certain date. Dakota County is
exploring the possibility of a consotidated Dispatch Center.
.
SUBJECT: Ramsey County Dispatch Center Consolidation Policy
ATTACHMENTS:
-;:
.
I. April I, 2005 letter to MapJewood City Manager from Commissioner McDonough
2. Financing option by PSAP/Dispatch Center
3. Estimated Property Tax Impact on Setected Residential Properties
4. Site development estimates for the Car-Lo property
5. Estimated Dispatch Center equipment costs
6. Project Budget status, March 31,2005
PREVIOUS ACTION:
Resolution 2004-256: Proceed with the design and construction of the County Subsystem
Resolution 2004-257: Develop a preliminary design of a Ramsey County PSAP/Dispatch Center that would be
sized to allow for potential future countywide dispatching
Resolution 2004-258: Begin negotiations with the City of Saint Paul for a combined PSCS/800 MHz
Dispatch Center
Resolution 2004-409: Approve Carl-Lo property as the preferred site for County dispateh center and
authorize the County Manager to negotiate with Saint Paul
Resolution 2005-079: Authorize County Manager to proceed with negotiations with Saint Paul regarding
the Carl- Lo site and the Computer Aided Dispatch system; and to negotiate with M. A. Mortenson Company
for design of a 91] back-up site; and to bring agreements to the Board for approval .
COUNTY MANAGER COMMENTS:
In order to decide on the configuration of the dispateh center, finalize the location of the center and order
equipment it is critical that we resolve the issues of who will be part of a eonsolidated dispatch center. The
County Manager recommends that the County Board request any eommunity that is interested in consolidating
its PSAP/Dispatch Center with Ramsey County to pass a resolution authorizing negotiations with Ramsey
County for a consolidated Dispateh Center within the parameters set forth in the County Board's attaehed
resolution and that such resolutions be sent to the County Board by May 17,2005. Further, the County
Manager recommends that the County Board designate a representative to negotiate the actual agreements with
interested communities and bring such agreements back to the County Board for consideration.
Both houses of the legislature are once again discussing the possibility of levy limits. Levy limits would make
the proposed financial changes virtually impossible to achieve. Any agreements entered into will have to take
this issue into consideration.
This will continue to be an issue during the eight-year transition process. Dispatch center agreements will need
provisions that address what occurs iflevy limits make it impossible for the County to assume the costs of
takeover.
In the event levy limits are implemented we could request legislation that costs for dispatch center
consolidation and public safety communication systems are outside any levy limits.
.
SUBJECT: Ramsey County Dispatch Center Consolidation Policy
.ating Departfilent.~~gtlest - Authorized Si nature
( -~~ /?( G.L1~~
I
-i: Date
v;(/~5/
Date
BlId!!etinl! & Accountin!! - Authorized Sil!nature
9uiu- t&-~v.4J11 }~~J-
--tlzl/os
ature
Date
y~/ Cl~
Date
Information Services - Authorized Sienature
Date
Other - Authorized Sienature . Date
~-,._-
.
Resolution
-i:
.
Board of
Ramsey County Commissioners
Presented By
Attentlon:
Commissioner McDonouqh Date April 26, 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page 1 of5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners
authorized the County Manager to proceed with the design and construction of the
County subsystem backbone of a countywide Public Safety Commljnication System
(PSPS)/800 MHz Interoperable Communication system as a subsystem to the
Metropolitan Radio board's public safety communication system; and
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to develop a preliminary design of a Ramsey County PSCS/800 MHz
PSAP/Dispatch Center that would be sized to allow for potential future countywide
dispatching for consideration by the County Board and the Policy Planning Committee; .
and
WHEREAS, On June 22, 2004, the Ramsey County Board authorized the County
Manager to begin negotiations with the City of Saint Paul for a combined PSCS/800
MHz Dispatch Center, and with the Cities of Maplewood and White Bear Lake to locate
their independent PSAP/Dispatch Centers within the countywide dispatch center, and to
negotiate with all communities within Ramsey County, and to update the County Board
and Policy Planning Committee on progress and recommendations; and
WHEREAS, In order to meet project timelines, decisions are needed regarding
which entities will be part of a consolidated Dispatch Center; and
WHEREAS, County Board policy decisions are needed on the financial and
governance positions the County will include in agreements with those cities currently
operating independent Dispatch Centers that wish to join a combined countywide
Dispatch Center; and
RAMSEY COUNTY BOARD OF COMMlSSJONERS
YEA NAY ...__pTIlER
r ony BeJUlett
r oni Carter
fim l\1cDonough
brae) Ortega
Victoria Reinhardt
lanjce ReHman
fan Wiessner
V ictoria A. Reinhardt, Chair
(Continued)
.
By
Bonnie C Jackelen
Chief Clerk. County Board
Resolution
, .
.
Boord of
Ramsey County Commissioners
'esented By ____Cmnmi.;;sioner McDonough Dale April 26, 2005 No. 2005-169
ltention: .. I'
Connle Catlln, County Manager s Offlce
Scott Williams, County Manager's Office Page2of5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budgeting & Accounting
WHEREAS, The Ramsey County Board has taken a position in support of
exploring consolidation because Commissioners believe that it provides several
advantages to all of the jurisdictions involved; and
WHEREAS, In response to the County Board's position that one consolidated
countywide Dispatch Center could provide a better long-term service strategy for the
whole County, Commissioners and the County Manager have been meeting with the
cities of Saint Paul, Maplewood and White Bear Lake to explore their interest in joining
the County in a consolidated countywide Dispatch Center; and
. WHEREAS, During these discussions, financial and governance issues have
been explored; and
WHEREAS, The City of Maplewood voted on April 11 , 2005 to authorize staff to
begin negotiating an agreement with the County for provision of 911 dispatch services
for Maplewood; and
WHEREAS, Consolidation discussions have led to the suggestion that the
County gradually take responsibility for funding dispatch operations and that
governance of a consolidated Dispatch Center is a concern as dispatch operations will
affect the various jurisdictions' public safety; Now, Therefore, Be It
RESOLVED, The Ramsey County Board of Commissioners approves a financing
option that over an eight-year period clocks down contributions for operating costs by
those cities operating PSAP/Dispatch Centers that choose to join the consolidated
Dispatch Center on the following schedule. This schedule assumes a start-up date of
January 1,2006. If operations start at a later date, year 1 is twelve months from start-
up, and each year thereafter will refer to the next twelve-month period,
AMSEY COllNTY BOARD OF COMM1SSJONERS
YEA NAY
OlllER
on-ell
on~'J
ill McDonough
afael Ortega
ictoria Reinhardt
mice Rettman
m \Viessner
Victoria A. Reinhardt, Chair
(Continued)
By
Bonnie C. JackeJen
Chief Clerk, County Board
Resolution
Board of
-;;
.
Ramsey County Commissioners
Presented By
Attention:
Commissioner McDonouqh Date April 26. 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager's Office Page30f5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budqetinq & Accountinq
Year 1 (2006) 0% (Base Year)
Year 2(2007) 10%
Year 3 (2008) 10%
Year 4 (2009) 15%
Year 5 (2010) 15%
Year6 (2011)15%
Year 7 (2012) 15%
Year 8 (2013) 20%
and Be 11 Further
City Responsibility
100%
90%
80%
65%
50%
35%
20%
o
County Responsibility
o
10%
20%
35%
50%
65%
80%
100%
.
RESOLVED, The Ramsey County Board of Commissioners approves payment
by Ramsey County of the costs for capital equipment, connections and dispatch center
facility construction and site development costs for cities operating independent
PSAP/Dispatch Centers t!1at choose to join the consolidated Dispatch Center; and Be It
Further
RESOLVED, The Ramsey County Board of Commissioners approves the
formation of a Dispatch Policy Commillee to provide oversight and monitoring of
consolidated dispatch services that includes elected official representatives from those
PSAP/Dispatch Centers that join the consolidated Dispatch Center with a membership
for the first 7 years that includes:
ZAMSEY COUNTY BOARD OF COMMISSIONERS
.y'EA NAY
r ony Rennert
roni Caner
im McDonough
(afael Ortega
IicrOJi3 Reinhardt
;mice ReItman
an WiessneJ
OTHER
Victoria A_ Reinh.ardt, Chair
(Continued)
.
By
Bonnie C Jackelen
cruef Clerk - County Board
.
Resolution
Board of
Ramsey County Commissioners
Tsented By.
ttention:
CorrunissiQner McDonough Date April 26. 2005 No. 2Q05-l69
Connie C~tlin, County Man~ger's Office
Scott Willi~ms, County M~nager' s Office Page 4 of 5
Paul Kirkwold, Project Manager
Bob Fletcher Sheriff Budqetinq & Accountinq
The Dispatch Policy Committee will be comprised of representatives from those
PSAPJDispatch Centers that join the consolidated Dispatch Center. If all four
PSAPJDispatch Centers join, the composition of the Dispatch Policy Committee will be:
.
1 Ramsey County Sheriff
1 Saint Paul Mayor
4 Saint Paul City Councilmembers
1 Maplewood Mayor or City Council member
1 White Bear Lake Mayor or City Council member
2 Suburban elected representatives from cities that contract for dispatching
services only;
.
.
.
.
.
.
The number of representatives from the Saint Paul City Council will be reduced by one
if either Maplewood or White Bear Lake do not join the consolidated Dispatch Center or
by two if both Maplewood and White Bear Lake do not join the consolidated Dispatch
Center.
The Saint Paul Mayor will chair the Dispatch Policy Committee for the first two years;
thereafter the Chair will rotate,
and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to represent the County Board in formal negotiations with the cities
operating independent PSAP/Dispatch Centers; and Be It Further
AMSEY COUNTY BOARD OF COMMISSIONERS
. _~EA NAY
o~ett
'oni Cartel
im McDonough
:afael Ortega
Tictorla Reinhardt
anice ReHman
an Wie-ssncI
OlliER
Victoria A. Reinhardt, Chair
By
(Continued)
-
Bonnie C JackeJen
Chief Clerk - Coonty Board
Presented By
Attention:
Resolution
Board of
.
Ramsey County Commissioners
Commissioner McDonouGh Date April 26. 2005 No. 2005-169
Connie Catlin, County Manager's Office
Scott Williams, County Manager' s Office Page 5 of 5
Paul Kirkwold, Project Manager
Bob Fletcher, Sheriff Budqetinq & Accountinq
RESOLVED, The Ramsey County Board of Commissioners requests that
Maplewood, North Saint Paul, Saint Paul and White Bear Lake each submit a formal
resolution to Ramsey County by May 17, 2005, if they are interested in joining the
consolidated Dispatch Center; and Be It Further
RESOLVED, The Ramsey County Board of Commissioners authorizes the
County Manager to begin negotiations with all other municipalities in Ramsey County for
a similar financing option if at least one of the cities operating independent PSAP
Dispatch Centers chooses to join the consolidated Dispatch Center; and Be It Further
RESOL VED, Any tontracts and/or agreements will return to the County Board for .
final approval.
fony Bennett
r oni Carter
lim McDonough
Rafael Ortega
VicfOlia Reinhardt
'anice Rettman
fan Wiessner
RAMSEY COUNTYBQARD OF COMMlSSIONERS
.YEA NAY
X
X
X
X
X
OTHER
.
Victoria A. Re-
dl, Chair
By
x
X
ATTACHMENT I
.
JIM McDONOUGH
BOARD OF RAMSEY COUNTY COMMlSSIONERS
DISTRICT (.
April 1, 2005
220 COURT HOUSE
SAINT PAUL, MlNNESOTA 55102
TEL I05J)26f>B350
E AX (051) 26f>8370
Richard Fursman
City Manager
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Dear Mr. Fursman:
Thank you for your letter of March 18th regarding the County's dispatch consolidation
offer. We appreciate the opportunity for an open dialog on this issue. I would like to
respond to the concerns raised in your letter.
.
"The County appea,s to want to freeze current budgets across the county and'o
place a schedule in effect 'hat wil/ gradually reduce municipal payments over a
seven year period. At year eight, the County would then assume al/ costs tor
dispatching thereafter, no longer billing cities lor dispatching costs. "
The County agrees to accept long-term financial responsibility for a consolidated PSAP.
To fund the transition, cities that participate in the consolidation are being asked to
contribute an amount equal to their annual dispatch operating costs for the first year of
operation. The County Board is considering how the annual contribution would be
"c1ocked down" in subsequent years. One possible scenario of a "clock down" schedule
is attached as an example.
"Maple wood currently contracts with the Cities 01 North Sf. Paul for dispatching
services. The contract cal/s equate to 23% of the lotal cal/s. "
We recognize that North Sl. Paul contracts with Maplewood for dispatching services
and contributes to the operating costs of your PSAP. Accordingly, Maplewood's first
year contribution to a consolidated dispatch operation would be $525,500 instead of
$681,515.
'Dispatching protocol is also a significant concern that must be addressed as part
of any consolidation planning. Maplewood must have assurances that issues of
public salety and protocot will be handled in a fashion that are as unique as some
of the services provided in the City. Previous allempts at consotidation lel/ far
short of promises as the special dispatching needs of Maplewood were ignored'
.
Minnesota's First Home Rule County
pr;n,€".l on ff'<l'( tW paP..... ......,1tI.. minim...... or , 0% pl:rSl (on~\JmH {onWnl
,~- /
Mr. Richard Fursman
April 1, 2005
Page Two
-;;
.
Consolidation offers an opportunity to take a fresh look at how dispatching is done in
Ramsey County and create a customer-focused operation that meets the needs 01 the
participating agencies. Cities involved in this venture at the outset will have more
influence in shaping the outcomes than cities that join later.
"At minimum, the level of service must meet or exceed the expectations
established by the 800 MHz Dispatch Workgroup. These include: Calls
answered in three rings or less (three rings is 14-18 seconds) 95% of/he
time. 99% of all calls answered in 40 seconds or less. 95% 01 emergency
dispatching at fire concluded within 60 seconds. Emergency dispatch of taw
enforcement per SOP based upon type of incident. Transfers of calls from the
PSAP to another agency or PSAP must be "warm" transfers; i.e. call taker on
phone wIth caller until connected with the party being transferred 10; call transfer
will not exceed 30 seconds. A quality assurance program consistent among
PSAP's must be in place /I should be noted that the average call time in
Maplewood is currently at 3.2 seconds. "_
With regard to quality of service, the County Board is committed to providing the
resources necessary to meet performance standards established by the Policy
Committee. Members of the Policy Committee will be elected officials from
communities served by the consolidated PSAP. The Policy Committee will set
standards with input from police, fire, EMS and emergency management users. The
Committee will then review appropriate statistical performance reports and other
measures (such as complaints, feedback from user groups, etc,) to ensure that
promised levels of service are achieved and maintained. It should be noted that the
standard of 95% of 911 calls answered in three rings or less used by the Dispatch Work
Group may not be consistent with the more commonly accepted industry standard of
90% of 911 calls answered in 10 seconds or less that was used for the staffing study in
Attachment C of the PSAP Options Report. It will be up to the Policy COD}mittee to
decide which standards \0 use. We believe the proposed standards for fire paging and
"warm transfers' are realistic and achievable,
.
"There must be the availabilJly to customize service to meet Maplewood's
particular needs especially in the area of EMS personnel. Occasionally,
Maplewood paramedics respond from their residences and dispatchers must
have an intimate knowledge 01 personnel and mission to coordinate and handle
special circumstances. "
Each community has unique dispatching needs, particularly in the areas of fire and EMS
dispatching. The key to managing diverse dispatch protocols is a flexible Computer-
Aided Dispatch system (CAD). A new CAD system will be implemented when
transilioning to the new radio system, and a CAD Request for Proposals is about to be
released. One key element in the CAD selection process will be the evaluation of a
prospective CAD system's flexibility in dispatch unit recommendation tables. The unit
recommendation tables contain the protocols that each individual agency wants
followed when a call is dispatched.
.
J-..-
e Richard Fursman
April 1 . 2005
Page Three
It is the inten1 of 1he County to accommodate individual agency needs up to the point
where supporting too many varialions in protocols leads to an unacceptable risk of
mishandling calls. We must balance the temptation to be all things 10 all users with the
need for consistent and reliable service. The key to success will be a working
partnership with all of the participating agencies to select the most appropriate CAD
system and to work out the details of how individual community dispatching needs will
be accommodated.
"Maple wood should have representation on the joint powers board, or an ability
to set minimum standards that cannot be deviated from without approval of the
City"
Each PSAP that becomes part of the consolidated Dispatch Center will be represented
on the policy committee as well as having representation on any working group that is
selling the minimum standards.
"Maplewood must express concern that there are few details yet on what Ihe
. operating budgel will be .... and that there is little tactual information available .."
~ere is no detailed slaffing plan or budget set for a consolidated PSAP, because we do
not know how many communities will be included, However, the Ramsey County Board
of Commissioners is committed to making a consolidated PSAP successful. This
commitment has been demonstrated by actions to fund a new radio system, form a
dispatch policy oversight body, and proceed with the construction of a new dispatch
facility that is sized to provide for countywide dispatching at the "Car-Lo" site.
I would be happy to meet wilh you for further discussion on these issues.
Sincerely,
~./
/
. /
~~ /)1// ~ /
Commissioner JiZOnOUgh, Chair
800 MHz Policy Planning Committee
cc: Commissioner Victoria Reinhardt
Scott Williams
Paul Kirkwold
Connie Catlin
. Mary Karcz
3
-<:
.
ONE POSSIBLE "CLOCK DOWN" SCHEDULE
% BASE MAPlEWOOD
2006 100% $525,500.00
2007 90% $472,95000
2008 80% $420,40000
2009 65% $ 341,575.00
2010 50% $ 262,7 50 00
2011 35% $183,92500
2012 20% $105,100.00
2013 00/0 $
2014 0% $
2015 0% $
.
.
+
ATTACHMENT 2
ONSOlIDATION -
PLAN I WHITE BEAR LAKE ST PAUL NORTH ST. PAUL MAPLEWOOD
I
.
~.--- .--
2006 100% $ 365,000.00 $ 5,110,662.00 $ 156,015.00 $ 525,500:00
2007' 90% $ 328,500.00 $ 4,599,595.80 $ 140,413.50 $472,950.00
--
2008 80% ~____ 292,O.QQOO $ 4,088,529.60 $ 124,812.00 $ 420.400.00
2009 65% $ 237,250.00 $ 3,321,930.30 $ 101.409.75 $ 341 ,575.00
2010 50% $ 182,500.00 $ 2,555,331.00 $ 78,007.50 $ 262,750.00
2011 35% $ 127,750.00 $ 1.788,731.70 $ 54,605.25 $183,925.00
--
2012 20% $ _7_:),000.00 $ 1,022,132.40 $ :3_1,203,00 $105,100.00
-- --
2013 0% $ - $ - $ - $ -
2014 0% $ - $ - $ - $ -
2015 0% $ $ $ -
- - -
I
- . ------~--_.
~- ----- -----..-.-
.
.
./
!J
ATTACHMENT 3
Estimated Property Tax Impact On Select Commercial Properties
For Taxes Payable in 2005
In the City ofSl. Paul
Assuming a $1,500,000 Increase in the County's Levy fOT 800 MHz
.
Actual Payable 2005 . Estimated Change
Payable Tax Year Due to Levy Increase
2005 With Additional ----~--~-~-- -----~----
Tax Year County levy Value & Tax %
Property: Flower Hut. Rice Street. St. Paul
Estimated Market Value: $90,000 $90,000 $0 0.0%
Taxable Market Value: $90,000 $90,000 $0 0.0%
County $74 $75 $1 1.4%
City 50 50 $0 0.0%
School 107 107 $0 0.0%
Special District 9 9 $0 0.0%
Fiscal Disparity 479 479 $0 0.0%
Tax Increment 988 992 H 0.4%
State Business 728 728 $0 0.0%
Total $2,435 $2,440 $51 0.2%1
PrODerty" St Patrick's Guild Randolph Ave Sf Paul
, , .,
Estimated Market Value: $343,100 $343,100 $0 0.0%
Taxable Market Vatue: $343,100 $343,100 $0 0.0%
County $2,071 $2,088 $17 0.8%
City 1,397 1,397 $0 0.0%
School 1,508 1,508 $0 0.0%
Speciat District 263 263 $0 0.0%
Fiscal Disparity 2,053 2,053 $0 0.0%
Tax Increment 0 0 $0 0.0%
State Business 3,125 3,125 $0 0.0%
Total $10417 $10,434 $171 0.2%1
.
Property: Marshall Fields. Cedar Street. S1. Paul
Estimated Market Value: $11,000,000 $1t,OOO,000 $0 0.0%
Taxable Market Value: $11,000,000 $11,000,000 $0 0.0%
County $208 $210 $2 1.0%
City 140 140 $0 0.0%
School 7,543 7,543 $0 0_0%
Special District 26 26 $a 0.0%
Fiscal Disparity 73,652 73,652 $0 0.0%
Tax Increment t79,149 179,802 $653 0.4%
State Business 112,083 112,083 $0 00%
Total $372,801 $373,456 $6551 0.2%1
.
&
.
-<:
Estimated Propeny Tax lmpact On Select Commerda] Proper1ies
FOT Taxes Payable in 2005
In Ramsey County SubuTbs
Assuming a $1,500,000 Inuease in the CountJ's Levy fOT 800 MHz
ActUal
Payable
2005
Tax Year
Payable 2005 Estimated Change
T ax Year Due to levy Increase
With Additional------- n_____nm___
Coun le Value & Tax %
Propertv- Gulden's Roadhouse Hiohwav 61 Maplewood
, ,
Estimated Market Value: $541,800 $541,800 $0 0.0%
Taxable Market Varue: $541,800 $541,800 $0 0.0%
County $3,280 $3,307 $27 0.8%
City 2,405 2,405 $0 0.0%
School 2,260 2,260 $0 0.0%
Special District 424 424 $0 0.0%
Fiscal Disparity 4,441 4,44t $0 0.0%
Tax Increment 0 0 $0 0.0%
State Business 5,156 5,156 $0 0.0%
Total $17,966 $17,993 $27l 02%1
.
Property; Tarq-et Corp.. HIQhwav 36~ North st. Paul
Estimated Market Value: $10,t70,3oo $10,t70,300 $0 0.0%
Taxable Market Value: $10,170,300 $10,t70,300 $0 0.0%
County $66,110 $66,651 $541 O.B%
City 34,490 34,490 $0 0.0%
School 44,390 44,390 $0 0.0%
Special District 8,541 8,541 $0 0.0%
Fiscal Disparity 88,715 88,715 $0 0.0%
Tax Increment 0 0 $0 0.0%
State Business 103,600 103,800 $0 0.0%
Total $345 846 $346,387 $5411 0.2%1
Property: 3M. McKn;Qht Road. Maplewood
.
Estimated Market Value: $215,000,000 $215,000,000 $0 0.0%
Taxable Market Value: $215,000,000 $215,000,000 $0 00%
County $1,398,197 $1,409,648 $11,451 0.8%
City 1,021,478 1,021,478 $0 0.0%
School 938,691 938,691 $0 0.0%
Special District 180,649 180,649 $0 0.0%
Fiscal Disp:arjty 1,893,353 1,893,353 $0 0.0%
Tax Increment 0 0 $0 0.0%
State Business 2,197,820 2,197,820 $0 0.0%
Total $7,630,188 $7,641,639 $11,4511 0.2%1
.
1
Es1hna1ed Propeny Tax Impact on Select ResidenHal Properties
For Ta>es Payable in 200S
]n Ramsey Coun1y Suburbs
Assuming a $1,500,000 Increase in the County's Levy fOT 800 MHz
.
Actual Payable 2005 Estimated Change
Payable Tax Year Due to levy Increase
2005 With Additional ---,------ ---------~
Tax Year County Lew Value & Tax %
Property: 2163 Randy Ave. White Bear lake
Estimated Market Value: $t95,900 $195,900 $0 0.0%
Taxable Market Value: $193,000 $193,000 $0 0.0%
County $847 $855 $8 09%
City 360 360 $0 0,0%
School 629 629 $0 0.0%
Special District 72 72 $0 0.0%
Fiscal Disparity 0 0
Tax Increment 0 0 $0 0.0%
Total $1,908 $1,916 $81 0.4%1
~
.
Estimated Proper1y Tax Impact on Select Residential Properties
FOT Taxes Payable in 2005
In the City of St, Paul
Assuming a $1,500,000 IncTease in the County's Levy fOT 800 MHz
Actual Payable 2005 Estimated Change
Payable Tax Year Due to levy Increase
2005 With Additiona -----~---~-- ----------
Tax Year County LevY Value & Tax %
Property: 204 Granite Street
Estimated Market Value: $t18,900 $118,900 $0 0.0%
Taxable Market Value: $91,500 $91,500 $0 0.0%
County $299 $302 $3 1.0%
City 201 20t $0 O_O%-
School 246 246 $0 0.0%
Special District 38 38 $0 0.0%
Fiscal Disparity 0 0
Tax Increment 0 0 $0 0.0%
Total $784 $787 $31 0.4%1
. ProPertY: 1971 Hawthorne
Estimated Market Value: $152,900 $152,900 $0 0_0%
Taxable Market Value: $135,500 $135,500 $0 0.0%
County $518 $523 $5 1_0%
City 349 349 $0 0.0%
School 411 410 -$1 -02%
Special District 82 83 $1 1.2%-
Fiscal Disparity 0 0
Tax Increment 0 0 $0 0.0%
Total $1,360 $t 365 $51 0.4%1
Property: 749 Summit
Estimated Market Value: $1,297,700 $1,297,700 $0 0_0%
Taxable Market Value: $905,400 $905.400 $0 0.0%
County $4,600 $4,64t $41 0_9'%,
City 3,105 3,105 $0 O.Oo/p
School 3.449 3.448 -$1 0,0%
Special District 585 585 $0 0.0%
Fiscal Disparity 0 0
Tax Increment 0 0 $0 0.0%
Total $11,739 $1t,779 $40 0.3%
.
~
RAMSEY COUNTY
PUBLIC SAFETY COMMUNICATION SYSTEM/800MHz IMPACT ON TAXPAYERS
NET TAX CAPACITY VALUES AND RATES
Pro osed Coun lev
Estimated
2005
.
$ 1,500,000
Net Tax Ca aci
$ 372,289,367
Tax Ca ad Rate
0.403%
PROPERTIES in Ramsev County
Proposed County 800 MHz Levy - Estimated Payable 2005 Tax Impact
Home with an Est. Market Value of: $ 75,000 $ 100,000 $ 150,000 $ 300,000
2005 Gross Coun Tax Increase Estimated $ 3,02 $ 4.03 $ 6.05 $ 12.09
Business with an Est. Market Value of: $ 100,000 $ 500,000 $ 1,000,000
2005 Gross Coun Tax Increase Estimated $ 6,05 $ 3728 $ 77,58
A artment with an Est. Market Value of: $ 100,000 $ 500,000 $ 1,000,000 .
2005 Gross Coun Tax Increase E stimafed $ 6,05 $ 30.23 $ 60,45
.
fO
.'
.
Development ptan with Cost Estimates
Ramsey County Costs for a Car-Lo Dispatch Center Site
Capilat Cost Estimates
1, Construction and Site Development
First floor shell
CarLo
$1,596,509
Second Floor Shell
Second Floor Buadout
Second FloorSubtotal
$1,588,295
$918.019
$2,506,314
Site Development
$388,000
Tolat Construction
2. Furniture, Fixtures, Equipment (2nd floor only)
3, Telecommunications
.4. Professional Services
5. Project Management
6. Moving Expenses
Estimated Facility\Site Costs
ATTACHMENT 4
-<:
$4,490,823
$185,000
$85,000
$239,340
$63,000
$10,000
$5,073,163
NOTE: These estimates do not include the olSptch center lechnology, such as the
consoles, the large panel displays for the dispatch center or personal computers for staff,
Dispatch facility operating costs (utilities, cleaning,etc.)
Square feet available
Annual cost at $6 per square foot
.
l\
14,000
$84,000
-<:
.
ATTACHMENT 5
Motorola Equipment and Services
Maplewood
Motorola Console Improvements
Connection: Microwave
Maplewood Total
Saint Paul
Motorola Consoles
Connection: Fiber
Saint Paul Total
White Bear Lake (1 console)
Motorola Console
Connection: Fiber
White Bear Lake Total
Ramsey County (without consolidation)
Motorola Consoles
Connection: Fiber
Ramsey County Total
Motorola Estimates 2/5/05
Microwave estimates based on bids
$140,023
$84,662
$224,685
$654,218
$50,000
$704,218
$226,137
$50,000
$276,137
$490,453
$50,000
$540,453
.
.
I~
ATTACHMENT 6
.
800 MHz PUBLIC SAFETY COMMUNICA nONS SYSTEM
March 31, 2005
APPROPRIA nONS
2004 Capital Improvement Prog, Bonds $ 14,575,000
Interoperable Comm, Equip, Grant 6,000,000
Homeland Security Par! II Grant 3.416,235
Urban Area Strategic Initiative Grant 1,370,000
Allied Radio Matrix for Emer. Resp, Grant 4,290,866
Total Appropriations $ 29,652,101
LESS: EXPENDED
Personal Services $ 5,644
Other Services and Charges 755,624
Supplies 506
Capital Outlay 3,379,685
Total Expended $ (4,141,459)
LESS: ENCUMBERED
. Personal Services $
Other Services and Charges 222.433
Supplies
Capital Outlay 9,930,420
Total Encumbered $ (10,152,853)
BALANCE
$ 15,357,789
.
13