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Home My WebLink About06-27-05 ~ ~HILLS Arden Hills City Council Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.ns REGULAR MEETING Monday June 27, 2005 City Vision A strong community that values OUT unique environment, our fiscal soundness, and our tradition as a desirable ci In which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order LEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. June 13,2005 Work Session Minutes B. May 31, 2005 City Council Minutes C. May 16,2005 Work Session Minutes 3. CONSENT CALENDAR A. Claims and Payroll B. City Council Approval of the Revised Emergency Operations Plan C, Resolution No. 05-40: Appointment of Evan Cordes to the Communications Committee D. City Council Authorization to City Staff to contract for TCAAP appraisal services in an amount not to exceed $15,000. E. City Council Motion to Approve the Proposed Employee Recognition Policy 4. PUBLIC INQUlRIES/INFORMATIONAL -Girl Scouts Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Public InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items Dot currently on the agenda. In addressing the Council, please state your name and address fOT the record, and a brief summary of the s ecific item Arden Hills City Council Agenda June 27, 2005 Page 2 being addressed to tbe Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written docwnents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 5. PUBLIC HEARINGS 6. NEW BUSINESS A. Holiday Station Store-Approval of Special Use PermitJPreliminary & Scott Clark Final Plat B. Awarding of the 2005 Seal Coating Bids Greg Brown/Tom Moore C. City Council Approval to Replace the City Hall Copier Machine Murtuza Siddiqui D. Approve Resolution #05-42 Grey Fox Curve Variance for the 2005 Greg Brown/Tom Moore PMP Project E. Approve Resolution 05-41 Appointing Arden Hills Resident and City Michelle Wolfe Council Member to the Northwest Areas Library Access Task Force F. Approve the appointment of Joseph Bianco as Operations and Michelle Wolfe/Tom Moore Maintenance Worker for the City of Arden Hills. 7. Unfinished Business A. TCAAP Update Scott Clark CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN . . . ~ ~~HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, JUNE 13,2005,7;30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 Call To Order Mayor Aplikowski called the meeting to order at 7:30 PM. Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Bfenda Holden, Lois Rem Absent: None Staff present: City Administrator, Michelle Wolfe; Community Devclopment Director, Scott Clark; Assistant to the City Administrator, Schawn Johnson Closed Session A closed session meeting was held to discuss GSA negotiations with the City Council from 6:00 PM to 7:30 PM. TCAAP Nel!otiations Discussion Mayor Aplikowski reported that City Council and City staff met in a closed session from 6:00 PM to 7:30 PM to discuss the negotiations with the General Service Administration (GSA) regarding the TCAAP property. Community Development Director Scott Clark provided an update on the TCAAP project and stated that the GSA has declined the City's 35 million dollar purchase offer for the property. Also, the City's current agreement with CRR has expired and thcrefore the City does not have any in-coming escrow revenue for this project at this time. He reported that the GSA will have to go through the land appraisal process a second time due to the passing of the June 1st negotiation deadline. Community Development Clark proposed the following steps be discussed by the City Council to consider how they would like to move forward with the TCAAP project at this time: I. Is the City Council in agreement with continued support of the TCAAP redevelopment? 2. Based on the assumption that a GSA reappraisal of the property will take four months or more to finalize, does the City want to place the project on hold and do nothing during this period of time, or docs the City Council want to advance various component parts of the process? . The three processes that could be advanced during this time pcriod are: I. Request that the Army completes a draft FOSET document; ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 13 2005 2 . 2. Request the environmental regulators complete the Response Action Agreement (more commonly known as the Consent Agreement); 3. Work on an agreement between the City and CRR regarding the density and product type of the proposed project. City Councilmember Holden asked for a brief summary regarding what would be involved in each of the three steps. Community Development Director Clark said that the FOSET and Response Action Agreement would require additional attorney related expenses. The density study would fequife professional assistance from John Shardlow at DSU. Mayor Aplikowski asked if the City Council would like to proceed with this project and how would the City pay these three aspects of the project. Councilmember Larson noted that this is an on-going negotiation with the GSA and that the City should request that CRR cover the cost ofthese processes. Mayor Aplikowski asked if the City Council would like to have its own property appraisal done using City funds. Councilmember Grant recommended that the City park the project at this time before moving . forward. Councilmember Rem suggested that the City continue to move forwafd with the enviromnental aspects of this project. Councilmember Grant said that it does not do any good for the City to spend money on this project ifit is not moving forward. Councilmember Larson said that he is against stopping the project at this time. The City needs to continue on its parallel track and continue to move the project forward. The alternative to not moving this project forward is a piece meal development of this site. This is something we all want to avoid if possible. He would like to see the project move forward if the developer is willing to pay for the appraisal and enviromnental reports. Mayor Aplikowski noted that the City would be saving time and money if we continue to move forward with this project. Councilmember Grant noted that the developer is taking a financial risk with its investment in this project and that the developer needs a reasonable rate of return on the project. He would like to have a discussion with the City Council and developer regarding what both sides consider to be a reasonable rate ofretum on the investment. . 2 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 13 2005 3 Councilmember Larson recommended that the City Council schedule a meeting with CCR in the near future to discuss the future of the TCAAP project. We need to discuss the appraisal and regulatory environmental services and who is going to pay for these services. Mayor Aplikowski stated it is her understanding that the City Council supports the notion of paying for an independent appraisal and asking CRR to pay for the FOSET and Response Action Agreement. Councilmember Grant would be agreeable to moving the project forward if CRR would be willing to pay for the FOSET, Response Action Agreement, and all other related environmental studies. Mayor Aplikowski wants the City Council to move forward as a group on this project. Councilmember Gfant believes that the developer will ask for something in return if we ask them to pay for the FOSET and the Response Action Agreement. Councilmember Holden would like to meet with the developer to discuss these issues. Councilmember Grant asked Ci ty staff how much the FOSET and Response Action Agreement would cost? Community Development Director Clafk estimates that the FOSET and Response Action Agreement could cost roughly $100,000 to $150,000. These expenses would be for the attorney's involvement representing the City. Councilmember Rem recommends that the City completes its own appraisal of the TCAAP property and begin negotiations with the developer regarding the FOSET and Response Action Agreement costs. Mayor Aplikowski mentioned that the developer is more concerned about density issues. Councilmember Rem said that density is an important issue and should be discussed at a future meeting. Mayor Aplikowski asked Councilmember Grant when he would be available to attend a meeting with the development team. Community Development Director Clark recommended June 29th Councilmember Grant said that he should be available on .Tune 29th Mayor Aplikowski fequested that Councilmember Grant communicate with City staff any concerns that he has regarding the development agreement. 3 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 13 2005 4 . Councilmember Larson noted that this meeting would be a good time for the City and developer to create a new time line for this project. Congressional Communications Mayor Aplikowski informed the City Council that she fecently talked to Senator Mark Dayton and he agreed to help the City with moving the TCAAP process forward. Senator Coleman has also offered his support to the City with political issues that may arise regarding this project. Councilmember Holden suggested that a TCAAP newsletter be created and forwarded to our congressional leaders City Council was in agreement with this proposal and recommended that a TCAAP update be sent to our congressional leaders on a regular basis. Council Reports Brenda Holden . Nothing to report at this time. Lois Rem . Nothing to report at this time. . David Grant . Councilmember Grant reported that the Assessment Task Force is completing a position paper for members of the City Council to review regarding the garbage hauler situation in Arden Hills. . Councilmember Grant would like to see the TCAAP property renamed. In his opinion, the property will eventually take on its own identity. . Councilmember Grant will bc out of town on business in June and July and may be missing some meetings. Gregg Larson . Councilmember Larson wants to make sure that the TCAAP property does not become a separate entity to the rest of Arden Hills. . He suggested that people visit the St. Anthony Village site. It is a very nice project. Beverly Aplikowski . Nothing to report at this time. . 4 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES June 13 2005 5 The meeting adjourned at 8:20 PM Respectfully submitted by Schawn P. Johnson Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR 5 , . . . ~ ~HILLS DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 31, 2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:11 p.m. Present: Mayor Bevefly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem, and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Tfeasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; City Plannef, Pete Hellegers; Assistant to the City Administrator, SchaWll Johnson; and Recording Secretary, Kathleen Altman_ 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Larson moved and Councilmembef Grant seconded a motion to approve the revised meeting agenda as presented. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A_ May 9, 2005 Councilmember Holden requested the following changes: None Councilmember Grant requested the following changes: None Councilmember Rem requested the following changes: None Council member Larson requested the following changes: None Mayor Aplikowski requested the following changes: None Ms. Wolfe requested the following changes: None \\Earth\Admin\Council\M inuteslRegular\2005\05- 31-05 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 31, 2005 , 2 . MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the May 9, 2005 City Council Meeting Minutes as presented. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Approve the City's 2004 Audit Report c. Resolution No. 05-37: Approving the Appointment of Arlene Mitchell to the Communications Committee d. Payment No.4 to MC Builders, lnc. for the Perry Park Pavilion e. Approval of Goodpointe Technologies for pcr Ratings f. Liquor approval for Great China MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). . 4. PUBLIC INOUlRIES/INFORMATIONAL Sharon Klumpp, 1278 Wyncrest Lane, presented a letter to Council informing the Council that her family would be moving out of the City in June in part due to regulatory matter involving her husband and the family. She requested that the City agree to settle the mattef without her husband going forward with an appeal. Mayor Aplikowski stated she was not sure the City Council had this authority, but she would ask the City Attorney and/or staff to look into this request. 5. PUBLIC HEARINGS A. Planninl! Case #05-15: Vacatinl! Pedestrian Wav East of 1104 Amble Drive Mr. HeIlegers indicated that the Council should consider vacating all or part of the Pedestrian Way located in Block 2 of the Karth Lake Hills plat, east of I 104 Amble Drive (Lot I, Block 2). He indicated staffs recommendation was to not grant this request. Councilmember Grant asked if this had bcen heard by the Planning Commission. Mr. Hellegers replied this had not gone before the Planning Commission. Mr. Clark stated the Ordinance was silent on this type of a situation and it had been his decision that this not go before the Planning Commission. . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 31, 2005 3 Mayor Aplikowski asked if the conditions listed in Resolution 05-38 had been shared with the applicant and were they willing to do this? Mr. Hellegers replied they had been informed and they were willing to do this. Councilmember Larson asked if it made sense to wait until the end of the season when a variance would be necessary, instead of getting a temporary easement right now. Mr. Hellegers responded that was a good idea, but the applicant would like to see this resolved and they were willing to grant a temporary easement. Councilmember Larson asked ifthere should be any consideration given to selling the property. Mr. Hellegers responded this was similar to vacating a street and if vacated, it would revert back to the owner; it can not be sold. Mr. Filla stated the City has a use right and once they decided not to use it for that purpose, the underlying property owner retained full title to the property. Mayor Aplikowski opened the public hearing at 7:30 p.m. Leonard G'lllus, 1104 Amble Drive, thanked the Mayor and Councilmember for considering this request. He stated he believed the partial abandonment of the property would benefit the City as well as him because the property would be fully developed with nice landscaping. He agreed with all of the conditions as presented. He stated he was not interested in obtaining any compensation for a temporary easement. He did not believe the road would eve;' be widened, but there was the possibility of the addition of a sidewalk. He stated he could wait until next spring for the easement, if necessary. He requested the Council approve this request. Mr. Filla stated if the Council was interested in pursuing this, they should add in the Resolution condition C: Granting of a temporary easement for a time period to be determined by the Ramsey County Engineer and City notified in writing of such time limit. Councilmember Holden asked what some of the problems were with the building code setbacks if Mr. Gallus was to sell this property. Mr. Hellegers replied this would not bring the property into conformance, but the issue was a side yard comer setback. Mayor Aplikowski asked why Mr. Gallus was coming forward with this. Mr. Gallus replied this was the ideal time to request this because of the construction along Lexington Avenue. Mayor Aplikowski closed the public hearing at 7:45 p.m. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to adopt Resolution No. 05-38 vacating the City of Arden Hills' Interest in a Pedestrian Way in the Karth Lake Hills Plat with the addition of paragraph lc, Granting of a temporary easement for a time period to be determined by the Ramsey County ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 31, 2005 4 . Engineer and City notified in writing of such time limit. The motion carried unanimously (5-0). 6. NEW BUSINESS A. Rezoninl! of City Hall Property Mr. Hellegers requested Council consider rezoning the westerly portion of the old City HalllPublic Works site from R-l: Single Family Residential to NB: Neighborhood Business. He stated the Planning Commission unanimously recommended approval of the rezoning as proposed and staff was recommending approval of the rezoning. He noted he had received an email from David McClung, 4370 North Snelling Avenue North, in which Mf. McClung requested the Council deny the rezoning. He stated he had distributed this email to Council with a copy being placed in the City's file. Mayor Aplikowski stated it made sense to fezone this to the Neighborhood Business zoning and that the merits of this zone had been discussed, in the past, at great length. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve rezoning the old City HalllPW site . from R-l: Single Family Residential to NB: Neighborhood Business. The motion carried (4-1) (Councilmember Holden opposed). B. Appointment of New City HealthlInsurance Broker Mr. Johnson stated in March, City staff began the search for a new health/insurance broker and mailed out eighteen requests for proposals (RFP's). Out of the eighteen RFP's that were mailed out, ten health insurance brokers expressed interest in the contract. In order to narrow down the field of potential candidates, the City Administrator, Finance Director, and Assistant to the City Administrator asked each of the ten potential brokers to give a vefbal presentation on the services that their company provided. After meeting with the potential brokers, City staff contacted the different references that were submitted by each of the ten individual brokers. After reviewing and discussing the interview process, reference checks, and bid proposals, City staff believed that Financial Concepts, Inc. of Minnetonka was the company that would best serve the health and insurance needs of the City and its staff members. He recommended the Council approve Financial Concepts, Inc. as the City's health/insurance broker. Councilmember Grant requested if applicable, the Council discuss at a Work Session the impact of potential cost savings. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve Financial Concepts, Inc. as the City's health/insurance brokef effective June 1,2005. The motion carried unanimously (5-0). . . . . ARDEN HilLS REGULAR CITY COUNCIL MEETING MINUTES MAY 31, 2005 5 C. Approval of Ordinance No. 360-Rel!ulatinl! Peddlers, Solicitors, and Transient Merchants Mr. Johnson stated in 2004, City staff received a number of inquifes from peddlers, solicitors, transient merchants, and political ofganizations regarding the process and procedures involved in the distribution of goods, services, and political literature to the residents_ After reviewing the City's current ordinance, it was determined by the City Attorney and staff that the creation ofa new ordinance may be mOfe advantageous to the City. The existing ordinance can be very difficult to interpret and some of the information that was being regulated was outdated or no longer applicable. The proposed Ordinance more clearly defined the application process and the City's regulations regarding the selling or distribution of goods, services, advertisement, and political literature. City staff was also attempting to minimize confusion by clearly defining what organizations were exempt from the permitting process. He reviewed the groups or organizations considered exempt from the permitting process. He noted although the groups were considered exempt from the permitting process, the City would still require that the activities be registered on an application form provided by the City ten days prior to the event. He recommended Council approve the Peddlers, Solicitors, and Transient Merchant Ordinance No. 360. Mayor Aplikowski asked if there would be a time limit with respect to when the peddler could operate. Mr. Filla responded peddlers were allowed to operate between 9:00 a.m. and 7:00 p.m. Mayor Aplikowski stated the time limit concerned her because this was not what was happening in the "real world". She asked if they put this in, how they would police this. Councilmember Grant stated in reality, the general rule was until "dusk". Mayor Aplikowski stated she would like to see the hours from 9:00 a.m. - 9:00 p.m. Councilmember Rem requested the application form set out the rules and restrictions for both the exempt and non-exempt organizations. Mayor Aplikowski stated she believed this was restrictive and she could not vote in favor of this unless they changed the time to 9:00 p.m. MOTION: Councilmember Aplikowski moved to amend 340.05, paragraph D to change 7:00 p.m. to 9:00 p.m. Motion died for lack of a second. Mr. Filla noted politicians did not fit the definition of peddlers or transients, but politicians did apply to 2, 3, 4 and possibly to parts of 5, but if politicians were just going door to door campaigning, that did not fit the definition of the three organizations and therefore, politicians were not subject to the 7:00 p.m. time limit. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 31, 2005 6 . MOTION: Councilmember Larson moved and Couneilmember Holden seconded a motion to approve the Peddlers, Solicitors, and Transient Merchant Ordinance No. 360. The motion carried (4-1) (Mayor Aplikowski opposed). D. Approval of Resolution No. 05-39 Supporting the Consolidated Dispatch Services in Ramsev County Ms. Wolfe stated over the past few weeks information had been distributed regarding the consolidated dispatch center. The general concern was that suburban taxpayers would be paying a larger share fOf dispatching services under the proposal approved by the County Board. Ramsey County was taking on the costs for operating the dispatch centef ovef an eight-year time frame. The taxpayers would still be paying for these services, but would be paying through County taxes instead of City taxes. Many believe that a disproportionate share would be paid by suburban taxpayers vs. City of St. Paul taxpayers. The primary rationale for this belief was that the County proposes that the cost for the consolidated center would be paid from the general county taxes, which are based on property value. This was different than how most suburbs currently pay for dispatch services, which was based on calls/usage. The way the proposal was explained at a recent meeting with the County Administrator, and as she understood it, the materials that were presented to the County Board, every city brings to the table what they are . currently paying. That amount was then decreased ovef an eight-year period until the County takes over the costs completely. She recommended Council adopt Resolution No. 05-39, a Resolution Regarding Consolidated 911 Dispatch Services in Ramsey County. Councilmember Holden asked why they needed to pass this Resolution. Ms. Wolfe responded it would send the City's concern regarding the funding formula, but if the funding formula was fair, it could be supported. Councilmember Holden stated she liked the RosevilIe Resolution. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt Resolution No. 05-39: A Resolution Regarding Consolidated 911 Dispatch Services in Ramsey County. The motion carried unanimously (5-0). E. City Council Chamber Computer-Technology Upgrades Mr. Siddiqui stated the Council Chambers was in need of updating/enhancing some of the audiovisual equipment. The reasons for the replacement were due to failure of some of the existing equipment and to enhance the quality of video and audio transmission over the cable network. Mr. Siddiqui mentioned that a digital recorder would enhance the picture quality. He also mentioned that nine display monitors have to be replaeed due to the damage that was perhaps caused by a power surge. . Councilmember Holden left the meeting. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 31, 2005 7 MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion to approve purchasing of Video Deck in the amount of $3,200. The motion carried (3-1) (Councilmember Grant opposed. Councilmember Holden was absent fOf the vote). MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion to approve the purchase of nine monitors, including surge protectors in the amount of $2,715. The motion carried (3-1) (Councilmember Grant opposed. Councilmember Holden was absent for the vote). Councilmember Holden rejoined the meeting. MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion to amend the 2005 Cable budget by $5,915. The motion carried (4-1) (Councilmember Gfant opposed). F. LED Traffic Lil!hts Mr. Siddiqui stated staff had presented to Council a previous memorandum regarding the replacement of the existing traffic signal lamps with energy efficient LED lamps. Mr. Siddiqui mentioned that the City will save 25%-30% in utility bills and the payback period will be about two years. He recommended Council authorize staff to replace the existing traffic signal lamps with the energy efficient LED lamps at a total cost of $10,400 before rebates and to authorize staffto amend the general fund budget in the amount of$5,400 (net of rebate). MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to authorize staff to amend the general fund budget in the amount of $5,400 (net of rebate) and to approve replacement of existing traffic signal lamps with the energy efficient LED lamps at a total cost of $10,400 before febates. The motion carried unanimously (5-0). G. Approval of Chanl!es to the EDC Bv-Laws Mr. Clark stated the City Council recently directed staff to revisit the Economic Development Commission By-Laws to expand membership. Acting upon the Council's direction, the EDC looked at the By-Laws and recommends that membefship be expanded to an odd number (seven to nine). The EDC also recommended that a specific reference be made to have a real estate representative on the Commission. He recommended an amendment to Subd. 2 Composition. He recommended Council adopt the amendment. Councilmember Grant stated he would be voting against this because he did not believe they should be eApanding emollment for committees. Mayor Aplikowski noted when the EDC was ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 31, 2005 8 . formed originally, it had nine members, with one member being a real estate professional, so this proposal was going back to the original size of the committee. MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion to amend the Economic Development Commission By- Laws, Subd. 2 Composition by expanding the current membership from 7 to 9 and to have a real estate representative on the Commission. The motion carried unanimously (4-1) (Councihnember Grant opposed). Mayor Aplikowski recessed the Regular Council Meeting at 8:37 p.m. to go into Closed Session to discuss offers and counter offers for the purchase or sale of the TCAAP property. Mayor Aplikowski reconvened the Regular Council Meeting at 9:34 p.m. 7. UNFINISHED BUSINESS A. Action on GSA's Offer to Purchase Mayor Aplikowski stated they had come to an agreement for GSA's Offef to Purchase. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize the Mayor to sign and send the letter dated May 31, 2005 to John Kelly, General Service Administration, as amended for purchase ofthe TCAAP property. . Councilmember Larson requested the Council fully state what this motion was proposing. Mayor Aplikowski read the letter to John Kelley, General Services Administration, dated May 31,2005. The motion carried (4-1) (Councilmember Holden opposed). B. TCAAP Update Mr. Clark had no update. CITY COUNCIL REPORTS Ms. Wolfe - Stated Ramsey County would be having building tours for the partners, excluding the Sheriffs Department, on June 22 from 4:00-7:00 p.m. She noted they would also be having a more fonnal open house in the fall. . Councilmember Holden - Stated the Newsletter Committee meets tomorrow. She noted there were two students named as National Merit Scholars from the Mounds View School District and . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY31,2005 9 asked if they should be honored in some way. She asked if they were still pursuing webcasting. Ms. Wolf replied they were still pursuing webcasting and she anticipated it would be starting sometime in June. Councilmember Grant - Stated last Wednesday he attended the Ramsey County League of Local Governments presentation regarding local government finance. He noted this was a good session. He stated the Planning Commission meets tomorrow and next week the Maintenance Facility Task Force will meet. Councilmember Rem - Thanked Mr. Siddiqui and staff for the Municipal Code updates and the covenng memo. Councilmember Larson - Stated the Fire Board reached an agreement among the three cities for a proposal for financing capital improvements and genefal fund revenues in the future. He stated he had asked this be put on a Work Session agenda for discussion. Mayor Aplikowski - Stated there was a June 6 Arden Hills library bench dedication for the public. She thankcd all of the volunteers who planted flowers. Mayor Aplikowski adjourned the regular City Council meeting at 9:48 p.m. Beverly Aplikowski Mayor Michelle A. Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, June 13, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. . . . ~""J""," :;::......"..."....."..,. .. .,........,.. .c........._..... :-,/>-,,,< ,"<.;, ~"~"".""";u".".:N"""'."".'"'H.":.'T"":T."" 'T--.O.." .." ..... ....... ......: ,',; .',)}~: ::",' ,:' in.: ;,~JilitiUt '.' ......................__H............u,., ,.' ,.,'...,:;..,..:',.......'..,':.."...,'-.......,....".. "',"" ,...................,...,...,."." '.",,"-,' ',"', """" ....................,...." ,.....':..... .,....,.,., ,':" Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, MAY 16, 2005, 5:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 Call To Order Mayor Aplikowski called the meeting to order at 5:00 PM. Present: Mayor Aplikowski, Councilmembefs: Gregg Larson, David Grant, Brenda Holden, Lois Rem Absent: None Staff present: City Administrator, Michelle Wolfe; Community Development Director, Scott Clark; Finance Director, Murtuza Siddiqui; Assistant to the City Administrator, Schawn Johnson; Operations and Maintenance Director, Tom Moore Closed Session A closed meeting session was held to discuss GSA negotiations with the City Council from 5:00 PM to 5:40 PM. Citv's 2004 Audit Report Finance Difector Murtuza Siddiqui introduced Steve McDonald, an independent auditor from Abdo, Eick, & Meyers, to discuss the City's 2004 audit report. Mr. McDonald reported that the City has successfully implemented and adopted the new GASB 34 accounting regulations in 2004. He congratulated the City staff on job well done with the GASB 34 implementation process. Mr. McDonald reviewed the 2004 audit report with the City Council. Mr. McDonald mentioned that for certain investments the City had adequate collateral fOf the first nine months of 2004, but not for the last three months of the year. Once the problem was noticed by City staff, it was immediately rectified. Mr. McDonald emphasized that this is a common finding in a number of the audits that they conduct. Overall the 2004 audit report stated that the City was in good financial order. Councilmember Larson asked Mr. McDonald to define the difference between government activities and business activities. ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16,2005 2 . Mr. McDonald said that business activities are service fees (staff time, supplies, and program fees) that are allocated to a particular program for its day to day operational expenditures. For example, utility services are defined as business activities. Members of the City Council requested that the 2004 audit report be placed on the consent agenda at the May 31 st meeting. Celebrate Arden Hills Recreation Program Supervisor Michelle Olson provided the City Council with an update on the 2005 Celebrating Arden Hills Summer Festival. Overall the event is progressing nieely. The event will be held on June 25th at 3:00 PM. The aetivities at this year's event are very similar to last year. Tickets for the BBQ dilmer are available at City Hall. The City has rented a tent that will hold 500 people for this event. City staffs goal is to sell 300 tickets prior to the event and have 100 tickets available for the day of the event. City staff is requesting City Council's assistance with selling their allotment of tickets for this event. As in the past, tickets are not required for the othef events that occur in the park on this day. The White Sidewalls Rock-N-Roll Revue, Prior Lake Water Ski Show, and Shoreview Northern Lights Variety Band will be the featured entertainment at this year's event. Children's entertainment from the Teddy Bear Band and Mad Science will also be present at this year's event. . Ms. Olson also reported that posters have been made for this event and are being sent to the printer. The City is seeking volunteers for the barbeque dinner, event parking, and clean-up after the event. Meetings are being scheduled with the Ramsey County Sheriffs Department to discuss security and water safety issues. The roads leading into Tony Schmidt Park will be closed during the Celebrate Arden Hills event. Participants, volunteers, and City staff members are encouraged to use the shuttle bus being provided at Country Insurance. Councilmember Rem noted that this event is being promoted as a family friendly event and the roadways entering the park should remain blocked off for safety reasons. Councilmember Holden suggested that parking be provided on the west side ofthe park at one of the churches or possibly Presbyterian Homes. Mayor Aplikowski asked if City staff will be providing t-shirts to volunteers? Michelle Olson stated that t-shirts will be provided to the volunteers. Mayor Aplikowski asked if the City will be financially short of money for this event. Ms. Olson said that City staff is not sure at this time. . 2 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16, 2005 3 Mayor Aplikowski asked how much the City has contributed in the past. Finance Dircctor Murtuza Siddiqui noted that the City has budgeted $40,000 for this year's event. Ms. Olson stated that the City could consider charging a nominal fee or sell buttons for this event in the future, if the events costs are more than originally projected. City Administrator Michelle Wolfe said that some of the SpOnSOfS are donating less money this year. Recreation Program Supervisor Olson recommended that the City purchase larger signs in the future to thank sponsors for their contribution to this event. Councilmember Rem suggested that the City utilize members of the EDC for fund ralsmg advice. Councilmember Holden stated that it is difficult to know who is the right person to contact at an organization regarding contributions or sponsorships. Councilmember Holden also asked ifthe City would be holding a raffle this year. Ms. Olson said that legal concerns regarding charitable gambling were brought forward pertaining to how the City was conducting its raffle and thought that it would be a good idea to stop this practice in the future. According to Minnesota State Law, only a licensed charitable gambling ofganization is allowed to conduct money or prize related raffles. Mayor Aplikowski thanked Michelle Olson and City staff for theif hard work and dedication in organizing this event. LED Traffic Lil!hts Finance Director Murtuza Siddiqui provided the City Council with an update regarding the expected cost savings to the City by switching over to LED traffic lights. The City of Arden Hills currently has nineteen traffic lights. The existing traffic signal lamps have an expected life span of I If, years. The new LED lamps have an estimated life span of 15 years. The projected cost savings to the City is approximately $2,700.00 per year, based upon estimatcs received by the Ramsey County Tfaffic Signal Operations staff. The cost for replacing the LED bulbs is estimated to be $5,400.00 after rebate. The cost for replacing the bulbs without the Xcel Energy rebate is approximately $10,400.00. The time frame for this rebate offer extends to the end of this year. Based upon the financial information received by the City, the projected pay back period to the City will be two years. If the City Council is agreeable to this project, the conversion to LED traffic signals would begin by mid-summer of this year. o ~ ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16, 2005 4 . Councilmember Grant asked how many traffic lights are scheduled to be added to Lexington Avenue. Finance Director Siddiqui said that one traffic light is scheduled to be added at this time on Victoria Stfeet. Mayor Aplikowski requested that staff review the traffic light agreement for Round Lake Road. It was her understanding that the City should be receiving some financial compensation for the traffic light. She wants to make sure that the agreement is being followed. City staff will look into this matter and report back to the City Council. The LED traffic light conversion will be placed on the City Council agenda at the May 31 st meeting. Peddlers. Solicitors. and Transient Merchants Assistant to the City Administrator SehaWD Johnson provided the City Council with an overview of the proposed changes to the Peddlers, Solicitors, and Transient Merchants Ordinance. The revised ordinance is very similar to the existing ofdinance but more clearly defines the diffefence between an organization that is required to apply for a Solicitors, Peddlers, and Transient Merchant permit. The ordinance also more clearly defines non-profit groups that are considered . exempt from the background check and fee requirements. The ordinance also addresses political canvassing activities and how they are considered an exempt activity, but a City-provided indemnification form must be completed and signed before a political group is allowed to canvass the City. This item will be placed on the agenda at the May 31 st City Council meeting. PC, Ratinl!s City Administrator Michelle Wolfe provided the City Council with an overview of the "mini" Request for Proposal information that was sent out to area vendors that provide PCI rating services. City staff received two proposals. The proposals were submitted by GoodPointe Technologies and Bonestroo, Rosene, Anderlik, & Associates. At this time, City staff is recommending that City Council approve the proposal submitted by GoodPointe Technologies for $4,500 to perform PCI ratings on City streets. City staff is basing this recommendation on the cost of the proposal, potential changes in our internal engineering services, and the consistency of GoodPointe Technologies using a numerical pavement condition rating system that is very comparable to our current system of measurement. Members of the City Council recommended that this item be placed on the consent agenda at the May 31 st meeting. . 4 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16, 2005 5 Emulovee Recol!:DitioD Policv City Administrator Michelle Wolfe provided the City Council with an overview of the proposed employee recognition policy. The intention ofthis policy is to recognize City staff members for: . Exceptional Employee Job Related Pefformance; . Years of Service to the City; . Money, Safety, or Time Savings Ideas; . Employee Retirements. City staff has reviewed a number of employee recognition policies that have been implemented by other communities. City staff believes that this policy recognizes City staff in a faif and equitable manner. Members of the City Council discussed the possibility of installing a large plaque in the entry way at City Hall to recognize staff members for their years of service to the City. Councilmember Grant requested that an application form and criteria be crcated for the money or time savings portion of this policy. Members of the City Council also requested that a definition be inserted into the policy regarding employee retirement status. Councilmember Larson requested that City staff propose gift certificate amounts based upon years of service to the City Council in the fetirement section of this policy. City staff will make the recommended changes and revisions to the policy and will revisit this item at the June 20th work session meeting. Gatewav Sil!:D Update Operations and Maintenance Director Tom Moore provided the City Council with an update regarding the Gateway Sign project. Mr. Derrek Hames has been asked to assist in the development of three design options for the City Council to consider using Kasota stone. Mr. Hames is scheduled to pfesent the three design options to the Gateway Sign Task Force on June 6th. City Council is scheduled to review the proposals at the June 20th City Council work session meeting. Councilmember Grant asked why the Cleveland and County Road D site was recommended as the first gateway sign location. Operations and Maintenance Director Moore said that this location has a concrete base and an electrical connection. Furthermore, Lexington Avenue and Highway 96 cannot be done until the Lexington A venue project is completed. 5 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16, 2005 6 . Cummings Park Ice Rink Opefations and Maintenance Director Tom MOOfe provided the City Council with historical information regarding the Cummings Park ice rink. In 2003, due to construction ofthe new park pavilion the hockey rink was dismantled and replaced with a pleasure rink. In the fall of 2004, City staff hosted a neighborhood meeting to seek input from residents regarding what type of ice rink should be installed at Cummings Park. The neighborhood meeting was sparsely attended and the residents that attended the meeting were split regarding what type of rink should be utilized at Cummings Park. The cost for new hockey boards to be installed at Cummings Park would be approximately $15,000. Overall, City staff felt that the pleasure rink at Cummings Park was very popular and is being more utilized by the public. City Administrator Wolfe asked the City Council if they would be willing to spend $15,000 for new hockey boards. Ifnot at this time, City staff will not explore the neighborhood hockey rink request any further. Councilmember Larson said that we need to make a decision that makes sense for the whole City and not an individual neighborhood. Councilmember Grant requested that two hockey rinks be located at Hazelnut and Freeway Park for next year. The City will explore this topic at the end of next year's skating season. Members of the City Council agreed to evaluate the pleasure skating rink situation in 2006. . City Council Chambers-Technology Upgrades Finance Director Murtuza Siddiqui provided the City Council with an overview of the proposed technology improvements to the audio visual equipment in the City Council Chambers. City staff is recommending to the City Council that the following technological improvements be made in the City Council Chambers: . Replace the video playback unit with a digital video deck unit; . Replace the existing video display units located in the City Council Chambers; · Install a large screen monitor in the chambers to monitor what is being transmitted on cable TV. Mr. Siddiqui stated the video transmission of the City Council meetings is not very clear and is in need of improvement. The Cable Coordinator has recommended that a new digital video deck be purchased by the City. The recommended unit is a Sony DSR-25 DVCAM Video Deck. The estimated pricc with tapes, cable, shipping, and taxes is roughly $3,200.00. The second item under consideration for replacement is the video display units. Currently, the City Council Chambers has ten display units. Due to a power surge, the monitors now have a number of horizontal lines in the picture display. The problem is getting worse and it is becoming more difficult fOf people to read the information located on the bottom of the screen. The estimated cost to replace the monitors is $285.00 per unit. City staff is recommending that . nine of the monitors be feplaced at a cost of$2,565.00. 6 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16, 2005 7 The third item under consideration is the installation of a large SCfeen monitor in the City Council Chambers. It is recommended by the Cable Coordinator that a large plasma screen TV be installed in the back of the City Council Chambers to verify the content and timing of the cable broadcasts. The projected costs for a large single screen monitor would be approximately $3,351.00. Councilmember Larson stated that he does not see the need for the City to purchase a large screen TV and place it on a Council Chamber wall. Finance Director Siddiqui said that an advantage to having a TV on the wall is the ability to monitor who is on camera. Mayor Aplikowski suggested that portablc TV's be brought into the City Council Chamber in place of a large screen TV. City Administrator Wolfe said that TV monitors can be helpful in knowing who is on or off camera. Councilmembef Rem said that she would prefer that the City not purchase a large screen TV for the wall. Councilmember Grant said that the monitors would assist City Council and staff to portray the meetings in a professional manner. In his opinion, the current audio and visual for the City Council meetings is sub-standard. He is not opposed to installing a large screen TV in the City Council Chambers. Councilmember Holden recommends that portable TV's be used for larger audiences. Councilmember Grant said that it is very hard to see or tell what is being broadcasted. Especially, when reviewing planning cases. He said that he is typically not sure whether city staff or the plans are being shown on the TV. Mayor Aplikowski requested that the City Council review the big screen TV option at a later date. Members of the City Council agreed that a Sony video deck and nine new video monitors should be purchased using the City's Cable Television fund. Council also requested that staff members researcb the "Smart Board" option for future discussion. Discussion of Consolidated Dispatch Center City Administrator Wolfe provided the City Council with an overview of the proposed Ramsey County consolidated dispatch center. There is concern that the suburban tax payers of Ramsey County will be paying a larger share of the dispatching services under the proposal approved by the Ramsey County Board. The City of Falcon Heights believes that a disproportionate share of 7 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16, 2005 8 . the taxes will be paid by suburban taxpayers. They are submitting an alternative resolution to the Ramsey County Board stating that they are in favor of the project but not the method in which the proposed pfoject would be paid for. City Administrator Wolfe said that the consolidation of the Ramsey County and City of St. Paul dispatch services should create more efficiency for the City and County. Ms. Wolfe agrees with the City of Falcon Heights that a community's tax base should not be the deciding factor in deciding who pays more for dispatch services. City Administrator Wolfe will provide further updates to the City Council regarding the ncgotiation process. A fesolution supporting the dispatch service project will be created, but will not support the funding mechanism currently being proposed by Ramsey County. This item will be brought forth to the City Council at its next meeting. Council Reports Operations and Maintenance Director Tom Moore provided the City Council with an update regarding the removal of a diseased tree at 1926 Stowe Avenue. A certified letter has been sent to the property owner. The estimated cost for the tree removal is $3,500.00. Brenda Holden . Northwest Youth and Family Services raised $36,000 at its annual fund raising event. Councilmember Holden thanked City staff for attending the event. . Lois Rem . Councilmember Rem is planning on attending Saturday's flower planting at City Hall. David Grant . Counci1member Grant raised concerns about the 30 yard porch set-back that was recently adopted by the City Council. He is concerned that screened in porches may become an eye sore. He is wondering if the City Council made a mistake by passing this ordinance. . Councilmember Grant requested that the City's emergency response information be updated. City Administrator Wolfe reported that the document has been updated and will be reviewed by department heads in the near future. After the document is reviewed by department heads, the emergency response plan will be given to the City Council for further feview. . Councilmember Grant asked if the I-35W Solutions Committee has scheduled any future meetings? Councilmember Larson stated that the committee is waiting to schedule any future meetings until (when or if) legislative action is taken. . Councilmember Grant inquired about the status of the Lake Johanna walking trail. It was reported by staff that the trail is being repaved by Ramsey County. . Councilmember Grant will be out of town on business in June and July and may be missing some meetings. . 8 . . . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES May 16, 2005 9 Gregg Larson · Councilmember Larson announced that the Lake Johanna Fire Board wiII be meeting on May 18th . Councilmember Larson requested that the City staff contact the e1inieal pet studies- Medtox Firm located on Round Lake Road to see if they have any plans for future expansion. · Requested that an update regarding Lake Johanna Fire Department cost sharing proposal be discussed at the June work session. Beverly Aplikowski · Mayor Applikowski requested that the City honor two local Girl Scouts who were recently awarded the Gold Star Award. The two Girl Scouts will be asked to attend a future meeting. The meeting adjourned at 8:30 PM Respectfully submitted by Schawn P. Johnson Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR 9 Prepared by: Murtuza Siddiqui Depl.: Finance Council Mtg. Date: June 27, 2005 Final Action Needed By: June 27, 2005 ~ ~H1LLS City ot Arden Hills Request for Council Action .~ Agenda Item Claims & Pavroll Budgeted Amount: Across City Budaet- All Funds Actual Amount: See Financial Implications Funding Source: Across City Budaet-' All Funds Council Action Request: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. - Claims and Payroll Advisory Commission Action: Commission Date Action Not Applicable . .. Notl\ppli(;"-l:>I~..... Not applicable. Planning PTRC . Supporting Documents (which are attached to this Action Form): o Memo/letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Payroll and Claims Reports Financial Implications: Payroll #11 Total Cost $68,746.09 Payroll #12 Total Cost $59,612.92 Claims Total $390,545.65 Administrator/Staff Comments: . 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"''- oC !!!Z ::1m """ ..~ b-< ~'" "0 >!r ~r PAGElOF5 CITY OF ARDEN HILLS ACCOUNTS PAYABLE ClAIMS REPORT TO BE APPROVED AT 06/27/05 COUNCIL MEETING . CLAIMS PAID SINCE LAST COUNCIL MEETING (O5131105l ::,::tJi:;.:~:: ::,(j(;~Atii ":'jltili>iliIi:"".. . ... .. '-:-:"-:-:-:-:-:-::::,:,:::,:,:: >i\Mtiuhli: "'(oili\iMti<1il'. 26787 06/01/05 Accurate Press Ine 979.80 Letterhead Envetones 26788 06/01/05 Alle~aPrint&Imaging 783.57 Booklet-All Newslcttcr-CAH Sncl[)sorshin $250 26789 06/01/05 Aramark Unifonn Service 42.15 CH-Rug Cleaning 26790 06/01105 Beisswenger's How-To SloTe 212.30 Shon Sunnties 26791 06101/05 Bel Air Elerncntarv 1113.00 TransoortationFee-TTack 26792 06101/05 Coroorate Exorcss 86.47 Office SunnlieslConv Pa 'leT 26793 06/01105 Davanni's 77.20 CCWorhession5/16105 26794 06/01/05 Deluxe Business Foms & Sunnlies 484.46 AP CheckslEnvelones 26795 06/01/05 Dent of Administration 986.87 PllOlleSenrice 26796 06/01105 Diamond VOll:el Paints 222.80 Yellow Paint 26797 06/01105 Fortis Benefits 705-88 ShortlLonlf Tenn Disabilitv 26798 06/01105 Frdttallone's Hardware, IDe 77.57 ShOUSlItlDlies 26199 06/01/05 Gooher State One-CalI Ine 323.65 AnrilService 26800 06/01/05 IdealMvertislll!_Ine 2189.70 Tee Shirts 26801 06/01/05 Ikon Office Solutions 30.89 Conier-Toner 26802 06/01105 Lemme ofJl.1N Citics 15.00 Safetv Class- T. Moore 26803 06/01/05 Linder's Greenhouses 2392.72 Plallts&Flowers Subtotal- Paid Claims 10 724.03 Paid Claims - 125,434.52 . Add Unpaid Claims, 265111.13 T(ltal Ac('ounts Payable Claims f(lr Coundl Approval, 06/27/05- 390,545.65 Note: Checks fOf uJlpaid claims totaling $239,67Q.1210 be mailed June 28, 200S after approval at the June 27,2005 Council Meeting ~E:q1. Rela1cd to TeAAP Project _I_,..,.....'d....' . . . . PAGE 2 OF) CITY OF ARDEN HILLS ACCOUNTS PAYABI.E CLAIMS REPORT TO BE APPROVED AT 06/27/05 COUNCIL MEETING PAID CLAIMS REGISTER ~ :::::t~:~:: · "ddilfi;. <AMOtli~1< : ',(ioMiiWiiV"'.. 26804 06/01105 Mart!olis 4242.00 Scotch Pines.CH 26805 06101105 Midwest AsPhalt Corooration 158.73 Road Renair Material 26806 06/01105 11M Mutual Life 273.30 Life Insmance 26807 06/01/05 :MN Wanner COffiPanv 77.83 MainlenanceSunnlies 26808 06I0l/05 MN NCPERS Life Insurance 76.00 PERA Life 26809 06/01/05 MN Utility Contractors Assoc 300,00 2005 Member Dues 26810 06/01/05 New Bril!bton Parks & Rec 118.58 Track Reimbursement 26811 06/01/05 Newman Traffic Signs 174.93 StreetSiP1l~ 26812 06/01/05 Nextel Communications 526.80 Cdl Phone Service 26813 06/01105 l\.1ichelleOlson 8&.37 Milcap"e/Exnen8e Reirnb 4116.5121/05 26814 06/01/05 Pace Analvtical 721.37 Water Testinl!: 26815 06/01105 Ramsev COWltv 1,65L68 Fuel Purchases 26816 06/01105 Roscyjl1e City of 2480_99 JPA-MIS/O&M I-Net Phone Service 26817 06/0l/05 Roval Concrete Pine 284.74 Concrete 26818 06/0ll05 Scherer Bros_ Lumber Comnanv 75,&3 StakeslLathes 26819 06/0]/05 Tessman Seed Comoanv 237.50 Turfaee Quick Drv 50# 26820 06/01/05 United Rentals 413.76 Laser Pine 26821 06/01/05 Volvo Rents-Bills Rental Center 307.70 Tiller Rental 26822 06/0l/05 MMCVB 7,122.63 Lodlcinll: Tax 26823 06/0ll05 Sil!:ll-A-Rama 700.00 CAH-50% n..nnsit 26824 06iOl/05 Afiinitv Plus Federal Credit UniOll 3,038.87 First June Pavroll 26825 06/01J05 ICMARetirement Tmst-457 2020.00 FirstJllnePavroll 26826 06/01105 Mn Child SUOllort Pavment C'tr 370.64 First June Pavroll 26827 06/02105 Tan::el 107.48 Youth Soorts Eauioment 26828 06/03/05 A-I Contract Cleanin!!: 1315.28 CH-Cleaninp' 26829 06/03/05 AecuratePress Tne 682.67 CAlI-Poster/M:ission Statement 26830 06/03/05 AIlel!Ta Print & hna"'n" 383.40 CAR-Posters 26831 06/03/05 Animal Control Services, Ine 1159.36 Doo/Cat Enforcement 26832 06/03/05 Buildim: Restoration Com 11,375.00 CH-Install Wall Aasbinp"-WatcrLeak 26833 06/03/05 Central Pension Food 1,228.80 Union Pension 26834 06/03/05 Coroorate Exnress 137.32 Office SUDDlies 26&35 06/03/05 Davies Water Eouioment Co. 1,631.60 Snellin" Service Dr 26836 06/03/05 HectroWatelunan,lnc 1901.03 AIann Service 6/01-813]/05 26837 06J03/05 Egs Brothers & Sons IDe 275.84 Snelljnp" Service Dr 26838 06J03/05 Frattallone's Hardware Ine 63.77 Shoo Suoolies Paid Claims. PaJ!.c 2 45723.80 PAGE30F5 CITY m' ARDEN IIILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06127/05 COUNCIL MEETING . PAID CLAIMS REGISTER: ::':tii:~::::I:;t!k;Mi:E': :::VENDm:t::::;:.. ..............<::;::'::;:: ::::Al\10l:fr!tt: :::::cciMME~"tS::::. 26839 06103/05 G,K. Landscaninl! Sunn1ies Ine 505.88 CH-Dro'MI Mulch 26840 06/03/05 GonherSport 74.58 Softball Bases 26841 06/03/05 Grainl!er,lne 282.68 Aux Generator Renair/Hot Box Patcher 26842 06/03/05 Hvdro Lo!!.ie 175.28 S-prinkler System Re-pair 26843 06/03/05 Hvdro Meterinl1 TecJmoloJW 842.03 Water MeIers 26844 06103105 Kath Auto Parts 685,71 51100 Mainl SUDDlies 26845 06/03/05 Linder's Greenhouses 519.59 CH-F1owers 26&46 06/03/05 MCBuilders Ine 16671.83 Pav#4-Pem: Pk Pavillion 26847 06/03/05 :McDonald Battery Co. 130.78 12VBal1erv 26848 06/03/05 MCFOA 35.00 Membershio 7/05-6/06 26849 06/03/05 Midwest Asnhalt Corp 5,537.94 Road Renair Materials/Snelling Ave 26850 06/03/05 MN Den! of Health 3,243.00 2005 Waler Connect Fee 26851 06103/05 MN Wanner Company 3U2 Snraver #41 O-Repair 26852 06/03105 MN VI Fund 28.39 1005 Unemoloyment 26853 06/03/05 MT1 Distributin~ Co. 375,72 ToroRenair 26854 06/03/05 Purchase Power 1,016.99 Postal!:e-Meter 26855 06/03/05 Ramsf'V Co. League of Local Gvt's 408.]0 2005 Membership 26856 06103/05 Rarnsev Countv 518.84 Votllw Svstem Fees 26857 06/03/05 Reed Business Information 333.30 Ad-Bids 26858 06/03/05 TimeSaver Off Site Secretarial 167.50 Ree Sec-P&R-5/24 26859 06/03/05 TokleInsDections Ine 326.40 ElectricallnsDeetions 26860 06/03/05 USTA 25.00 2005 Membershin 26861 06/03/05 XcelEnergv 2,54].38 ElectricJGasServiee 26862 06113/05 BroadwavPizza 40.39 Dinner for work session: 61l3/05 26863 06/14/05 Citv of New BriJ:UItOll 324.89 License Tabs for FeJlin}!; Trailer 26864 06/]4/05 David Peterson 215.00 Refund Utilitv Overoa..ment 26865 06.11412005 Rob Piersak 950.00 2005 Mustan,R Girls Basketball Carnn 26866 06/15/05 Chean Skate 264.00 Field Trin Summer P1avlITound Pro1!rarn 26867 06/15105 Olristinher Diemer 78.02 CelebratinJ;! AH coffee & soda Plav(ffOlmd Slmnlies 26868 06/]5/05 Grand Slam Snorts 506.76 Field Trio Summer Plavl1Tound Proe:ram 26869 06/]5/05 PettvCash 200_00 Sununer PlaYllfound Temp 2005 Pettv Cash 26870 06/16/05 Affinitv Plue Credit Union 3,0]8.87 2nd June 2005 Pavroll 26871 06/16/05 leMA Retirement Turst-457 2.009.83 2nd Payroll June 2005 26872 06/16/05 Mn Child SunDort PaYment Ctr 370.64 2nd Pavroll June 2005 26873 O61I6/05 Ramsev Countv 993.49 Fuel Purchases 26874 06/17/05 City of New BriclJ.ton 14.50 Renewal License Tabs for S10 26875 06120/05 A & L Sm..,rior ()ualitv Sod 70.71 Sod 26876 06120/05 Acclaim Benefits 428.27 FSA Reirnb, FSA Admin 26877 06120/05 Accw-atePress 184_25 Direcotrv for residents 26878 06120/05 Beisswen!!er's 297.27 STIHL Trimmer 26879 06/20/05 Russell Bertsch 34.00 Reirnb for Soccer 11ini Caron Paid Claims - Page 3 44497.93 . . . . . PAGE40F5 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAtMS REPORT TO BE APPROVED AT 06/27/05 COUNCIL MEETING PAID CLAIMS REGISTER: #~~#h~ ~~!:~~oWi~ ~ 26880 06/20105 BF! 354.21 Waste Removal June 26881 06120/05 Biff's Ine 667.47 Portable Toilets Rental 26882 06120/05 Belinda Cline 26.00 Reimb for Zoo-Imation TIlcatre 26883 06/20/05 COffi{)rate Elmress 463.83 General Office Sunnlies 26884 06/20/05 Deeo Rock Water ComDallV 38.02 SDrinlJWaterCH 26885 06120/05 E.ZRe=clinIJ,lnc 5248.00 Curbside Recvclinp 26886 06120/05 Fast SilmS 27.52 Name Plate D. McClunl! 26887 06120/05 Frattallone's Hardware Ine 12.00 BatterV_'ffiOD<>e cloth 26888 06120/05 GoDher Snort 335.08 Su lies fOf Summer Prol!fams 26889 06120/05 Gonher Stale One-Call Ine 365.95 M, Service 26890 06/20/05 Harrea Christensen & Mcllwain 1044.30 (construction) 26891 06120/05 HealtbPartners 883.86 Dentallns-JuJu 26892 06f20/05 Ikoll Office Solutions 614.85 Addl lnIal!es-thru 5/16105 26893 06/20/05 !nt's Union nr..-ratino En"';n~er 240.00 Union Dues 26894 06120/05 Johnson Controls 610.00 Access Dave S New PC 26895 06120/05 IbereseLavalle 34.00 Reimb for Soccer Mini earnn 26896 06120/05 Learne ofMN Cities Ins Trust 250.00 FireworksCo"-eral!e 26891 06120/05 Lexin<>ton Floral Inc 30.1& Plant-Berres 26&98 06120/05 Lillie Sublll"ban Newsnaner 669.4& Legal Notices 5/4-5/31/05 26899 06120/05 Menards 102.86 Tubinp" dr,,;n nick, tee drain sock 26900 06120/05 Micbael A MillerlISN 1081.00 Umnire Services 5/17-619/05 26901 06120/05 Midwest Asnhalt Corn 276.96 Road R<"n<>;r Material 26902 06/20/05 :MN Native Landscanes Inc 3000.00 Install mairie wildflower & !!"Tass nlul'S 26903 06/20/05 MPELRA 195.00 Summer Conference - S. Johnson 26904 06/20/05 Shawn O'Doul!'hertv 34.00 Reimb for Soccer Mini Camn 26905 06/20105 Office De......t 62.06 OfficeSunnlics 26906 06/20/05 Reed Business Information 666.60 Ad Bid 2005 Seal Coatim! _ PMP Pavement 26907 06120/05 Rutt..-...r's Bav Lake Lodae 325.90 Johnson 26908 06120105 Safetv-K1een 466.68 Haz Waste DisDOSaJ 26909 06120/05 Scharber and Sons 4,465_71 Fellin" FT-jOEG Trailer 26910 06120/05 Snencer Fane Britt & Browne LL 1158.05 TCAAP Lee:al Fees 2691I 06120/05 Timesaver Off Site Secretarial 472.25 Ree See CC & PC 269]2 06120/05 ZeeMedicalService 266.34 First Aid Suonlies P & R Paid Claims - Pa e 4 24488.76 PAGE5QF5 CITY OF ARDEN HILLS ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/27/05 COUNCIL MEETING :::::c,,:.,:' UNPAID CLAIMS REGISTER: ~;~~ourrt::: 26913 26914 26915 26916 26917 269t9 06/28/05 06/28/05 06/28/05 06/28/05 06/28/05 06/28/05 Met Council Environmental Service Lake Johanna Vol Fire De I Ramse Coun Lakes COUfl Service Coo Abdo Eiek & Me ers URS Co 43888.06 U5468.06 63460.25 8,700.00 8,]53.75 25,441.01 Un aid Claims-Pa e5 265111.13 . Waste Water Service Ju Fire Protection Services 711-12/3 JlG5 Law Enforcement June Healthlnsurance}ul Audit Services 2004 Retainer Fees 5/05, Plannin Cases 2006 PMP . . - . . Agenda Item. Motion to Approve the Revised City of Arden Hills Emerl!ency Operations Plan Budgeted Amount: NA Actual Amount: NA Funding Source: NA ~ ~HILLS City of Arden Hills uest for Council Action Prepared by: SJ Dep!.: Admin Council Mtg. Date: 06/27/2005 Final Action Needed By: . 06/27/2005 Council Action Request: Motion to approve the revised City of Arden Hills Emergency Operations Plan- Staff Recommendation: City Council approval of the revised Emergency Operations Plan- Advisory Commission Action: Commission Date Planning PTRC --------- ----- Supporting Documents (which are attached to this Action Form): [2J Memo/letter: D Resolution D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: [2J Attachments . Revised City of Arden Hills Emergency Operations Plan Financial Implications: Not Applicable- Administrator/Staff Comments: Action . NotAllplicable . f\J()1 I'.llplicabl e Nota[lplicable . ......... ....J \\EarthlAdmin\Assistant City Administrator\Requests for Council Action\2005\Motion to Approve the Revised Emergency Operations Plan-June 27, 2005.doc ~ ~HILLS MEMORANDUM - DATE: June 22, 2005 Agenda Item 3.B. TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator Schawn Johnson, Assistant to the City Administfator ~~ FROM: SUBJECT: Revised City of Arden Hills Emergency Operations Plan ENCLOSURES: City of Arden Hills Emergency Operations Plan Backl!round Based upon recent changes in staff members and the opening of the new Ramsey County Public Works Facility, City statTmembers have updated the City's Emergency Operations Plan (EOP). . City Councilmember's and department heads were asked to review the revised Emergency Operations Plan. After receiving input from City Council and staff regarding the EOP only minor revisions were made to this document. Recommendation Staff is recommending City Council approval of the revised Emergency Operations Plan. . \\Earth\Admin\Assistant City Adminlstrator\Memo's and Letters\2005\Revised Emergency Operations Plan- lOOS.DOC . EN HILLS . EMERGENCY OPERATIONS PLAN Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work and play . 1245 WEST HlGHW A Y 96 ARDEN HlLLS, MN 55112 PHONE: 651.634.5120 FAX: 651.634.5137 E-mail: citvhal](ivci.arden-hills.mn.us PLEASE NOTE The City of Arden Hills makes every attempt to ensure the information in this Emergency Operations Plan (EOP) is current and accurate. Weare continually in the process of updating and adding infonnation to the Master Copy located at City HaIL The EOP is scheduled for annual updating to all plan holders. If you find any information to be inaccurate or if telephone numbers and contact names change, please contact the Administration Department of the City of Arden Hills at 65] .634.5]20 or fax changes to their attention at 65].634.5137. Thank you for your cooperation. EOP BOOK NO. OF DA TE 01<' ISSUE: (As this plan is annually updated, plcase destroy any prior copies. Thank you.) . . . . CITY OF ARDEN HILLS EMERGENCY OPERATIONS . PLAN . TABLE OF CONTENTS . Pagc Verification of Plan Approval...... ............ ........ .... ....... ..... ....... ...... ...... ........ ...... ..... ..... ........3 Emergency Management Ordinance .... ...... ...... ...... .......... ...... ...... ................. ... ...... ..... .... ....4 Foreword ........ ............ ..... ........ .... ........ ....... ... ....... ...... ..... ....... ....... ......................... ............. 4 Reason for Plan .... ........................................................... ............. ..... .............................. ....5 Emergency StaffOrganizationa] Chart - Chart A ..............................................................6 Emergency Operations Center ....................... ................. .................................................... 7 Direction and Control .........................................................................................................8,9 Succession of Authority ......................................................................................................] 0 Emergency Responsibi]ity Assignments......................... ....................................................] ] -] 3 Operation Policies and Support ..........................................................................................]4-] 5 Mayor's Check]ist......... ....... ............ ....... .......... ...... ............. ...................................... .........] 6 City Administrator's Checklist ..................................... ............................................ ..........] 7 Emergency Public Information ...........................................................................................] 8 Arden Hills Alert Call List..................................................................................................] 9 Media Sources............... ............ ...... .................................. ................................................. .20 Sample News Release... ...... ........... ............. ...... ...................... ........................ ................... .21 Emergency Management Director's Checklist ...................................................................22 Assistant City Administrator's Responsibi]ities .................................................................23 Community Development Director's Responsibilities...................................... .....24 . Building Officia]' s Responsibilities..... ........................................................... .............. ..... .25 Operations & Maintenance Director's Check]ist................................................................26 Park and Recreation Supervisor's Responsibilities ............................................................27 Finance Director's Responsibilities ................................................ .......... .......... ..... ...........28 Sheri ff s Responsibilities...... ...................... ....................................................................... .29 Fire Chief s Responsibilities.................... .............................. .............................................30 Medica] and First Aid .........................................................................................................3] Warning and Call Notification List.....................................................................................32-34 Emergency Organizations and Call Lists............................................................................35-38 City of Ardcn Hills Radio ]nfonnation...............................................................................39 Medica] Examiner......................... ...... ...................... ..................................................... .....40 Evacuation Sites.................................................................... ..............................................4] -44 City Map.. ...........................................................................................................................4 5 . . 2 . . . VERIFICATION OF PLAN APPROVAL The City of Arden Hills Emergency Opcrations Plan has been reviewed and approved by the Mayor and by the Arden Hills Emergency Management Director (City Administrator) on this date. Mayor Date - Emergency Management Director (City Administrator) Date TRANSFER OF OFF]CE THIS DOCUMENT SHALL REMAIN THE PROPERTY OF THE CITY OF ARDEN HILLS Upon tcrmination of office by reason of resignation, election, suspension, or dismissal, the holder of this document shall transfer it to his successor or to the Arden Hills Emergency Management Director (City Administrator). Copy Numbcr: Assigned to: 3 CITY OF ARDEN HILLS . EMERGENCY OPERATIONS PLAN Authority for the Arden Hills Emergency Managcment program is established by Public Law 920, 2 I sl Congress of Minnesota, State Civil Defense Act of 1951, as amended, and Chapter 7 of the City of Arden Hills Municipal Codc. Refer to this Code for detailed information. Foreword Thc basic purpose of this plan is to provide a guide for emergency operations. The plan is intended to assist key City officials and emergency organizations to carry out their responsibilities for the protection of life and property undcr a wide range of emergency conditions. Although an organization may have the foresight to plan for anticipatcd situations, such planning is of little value ifit is not reduced to written fonn. Personnel with intimate knowledge of unwritten plans may be unavailable at the vcry time it becomes necessary to implement them. A written plan will furnish a documentary record which can be referred to as nccded. This documentary record will serve to refresh the knowledge ofkcy individuals and can be used to inform persons who become replacements. . Plan Updating and Distribution For purposes of this plan, the City of Arden Hills Emergcncy Management Dircctor shall serve as the Planning Coordinator. As such, the Director will have overall authority and responsibility for the maintenance of the plan. The City Council has designated the City Administrator as Emergency Management Director. This plan will be reviewed and updated as necessary; but at least once every year. The Arden Hills Emergency Management Director (City Administrator) will be responsible for ensuring that this updating occurs. In order to carry out this task, the Director may rcquest assistance from the Ramsey County Emergency Management Director. This plan has been distributcd to all City Govcrnmcnt dcpartments and agcncics that havc cmergency assignments in the event of a major disaster in thc City of Ardcn Hills. A plan distribution list will be maintained by the Arden Hills City Emcrgency Managemcnt Director. . 4 . Reasons for Plan . . Tornadocs, floods, blizzards, and othcr natural disastcrs can affcct the City of Ardcn Hills. In addition, major disasters such as train wrecks, planc crashcs, cxplosions, accidental releascs of hazardous materials, and encmy attack pose a potcntial threat to public health and safety in Arden Hills. An cmergcncy plan is needed to cnsurc the protcction of thc public from the effccts of thcsc hazards. Purposc of Plan The City of Arden Hills has many capabilitics and rcsources which could bc used in rcsponsc to any major disastcr. These include the facilities, equipment, manpower, and skills of both governmcnt and non-government profcssions and groups in Ardcn Hills. The purposc of this plan is to cnsurc thc effective coordinatcd use ofthcse rcsourccs to: I. Maximize thc protection of life and property 2. Ensurc the continuity of govcrnmcnt 3. Sustain survivors 4. Repair esscntial facilities and utilitics LCl!al Basis and References I. Public Law 920, as amcndcd 2. Minnesota Statc Statutes, Chapter 12, as amended 3. City of Arden Hills Municipal Code, Chapter 7 4. Mutual Aid Agrccmcnts Organization Existing government is the basis for emcrgency opcrations. That is, governmcnt agencies will pcrform emergcncy activities related to those they pcrform on a day-to-day basis. City organization, responsibilities, and intcrrelationships arc shown on Chart A of this Basic Plan. 5 < f-< 0:: < :I: U z < ,..l p.. ifJ Z o ifJ...... ,..If-< ,..l< _0:: :I:'-l zp.. '-l0 0>< O::U <z '""~ 00:: ><'-l !:~ U'-l z o ,... Eo-< ~ N ,... Z ~ C) ~ o ~ ~ ~ Eo-< rf1 >< ,..lifJ!: p., < ......0::0:: :; Ur.10 Z~- c;l ::J:;Z Z 0r.1r.1 - U:;ifJ f-<~Z:;O ,>-z.'" 0 f-WZ >< f-<f-<r.1r.1f-< '2;:.:2 < ......ifJc;lc;lu ;:,.1~f-o UZ~<~ -ou ~ ~...JW -~Z...... :':"'0- 0>'-'1 ~r.1<0 u"'Z o :; 0- < '>-'" ~~o: "'-'" "f-<f-< <(z ~~~ "'u ~c.. "'0 Z 0 U ...... f-< ...... < ,..l !Xl :; ::J >:z:: _z p.. 0 f-<~O '"" Z~F= Z ~z-< ...... -"00: Z-J:- o:f-<", ~jz ,;;~- o~~ ClOO ." ~ c c or, E"O 0 .2 .. 0.. '.g 2i Vl w (.) ~';::I I!) ." 1.;:: .~ VI ~ B ;:: ~ ::t ~ (.) 1) r.I) o;<j "" ro 5~a~~&0~ . co " c ~ 1::.9: .2- g ~ ~ ro u t-' U cO 9 u.l "0 is <"J "'0 v; ",s;..~~5g~ >->c~oo2~'- ~~oou .--~ :-2 -0 ~ P. -0 -~ Q b .~ ~gg?ag-u:g'i;j~ ;..Jo::w2:i:i:Ot/)5O: '" .= t; c eo o '"-> ~ c 'a ~.~ "g C 'J. 1):r C t..Ll ~ ~ B -?::r: G'c< CE2 C ~ -g 0 5'~ U E eo 0 tlll eoUJ -- eo bt~5,,-,~t c",@Fijro;:: LiJEOUJu:2w . "'- B 5 '" c ~ ~ l= <l.l C tJ) 5 E ro ~ 1;; 1) 2: ro >> eo >.~ VI ~ :';::: ooroC0 .s:2 ~ ~ E U ;= 0 q 0 ~ u; ~w8~ 'J. c 5 .9: .~.~ ~ x?~ -co ~8 ]~~il1 ... C t>lJ G r .... ~~.35~~ . . EMERGENCY OPERATIONS CENTER (EOC) L Check for Warning Systcm activitics 2. Alcrt thc Mayor and Council by land Iinc telephonc or cell phonc 3. Activate thc Emcrgcncy Opcrations Center 4. Alcrt thc Emergency Preparedness Staff 5. Hook up the emergency communications system 6. Initiate thc Action Log and Record Filc 7. Establish contact with County EOC, Sheriff, and Fire 8. Brief Mayor, Council, and Staff on conditions of emergency 9. Asscmble and bricf disaster rccovcry personnel . 10. Dispatch disastcr personnel and survcy tcams I I. Dispatch damage assessment teams to disastcr arca 12. Revicw data and reports for declaration of emergency 13. Respond to changing conditions as appropriate 14. Assist elccted officials in preparation of press release . 7 . Dircction and Control The dircction and control of govcrnmcnt operations from a ccntral, protected facility with adequatc communications and kcy pcrsonnel is csscntial to the conduct of cmergency opcrations. This facility will bc known as the Ardcn Hills Emcrgcncy Operating Center (EOC) locatcd in thc Council Chambers at Ardcn Hills City Hall. Alternate locations for the EOC arc thc Lakc Johanna Firc Station #1, 3246 New Brighton Road, Ardcn Hills, (651) 633-0349, and the Ramscy County Emcrgency Services Officc, 1425 Paul Kirkwold Drivc, Arden Hills, (651) 266-7100. 1. Criteria for EOC Activation Thc dcgrcc of Ardcn Hills EOC activation will bc dctermincd by thc severity of the emergcncy. . Thc EOC may be partiallv activated due to a potcntial thrcat to life or property from scvere wcathcr, i.e., tornado, flooding, blizzard, civil disturbancc, biological, or a hazardous materials incidcnt/accidcnt that is an uncontrollcd relcasc of a reportable product. . The EOC will be fully activatcd in rcsponsc to an emergency rcsulting in a threat to life and propcrty. This would includc, but is not limited to, tornado touchdown or flooding causing damagc to thc public and privatc scctor and rcquiring a coordinatcd rcsponsc cffort, or a biological-hazardous materials incident/accident involving thc responsc of scveral agencics, including federal and state, as well as surrounding counties and municipalities. . 2. Rcsponsibility for EOC Activation In thc evcnt of a major disastcr, City staff would be cxpected to automatically report to the EOC (City Hall); howcver, the City of Arden Hills Emergcncy Managcment Director is rcsponsiblc for ensuring that the EOC is activated according to the criteria discusscd abovc. 3. Staftlng of thc EOC Thc staffing list for thc Ardcn Hills EOC is on filc with the Ardcn Hills Emcrgcncy Managcment Dircctor. Each dcpartment/agcncy which is reprcscntcd in the EOC is responsible for ensuring that its rcprcsentative is familiar with thc dutics which hc/shc is cxpccted to perform at thc EOC. (Scc Call List scction). 4. EOC Equipment/Supplies Thc Arden Hills Emergency Management Director is responsiblc for ensuring that the EOC is operational. The neccssary maps, displays, tables and chairs, communications equipment, mcssagc logs, etc., are on hand and available for use in the EOC. . R . . . 5. Communications Capability The Emergcncy Managcmcnt Director has bcen given the rcsponsibility of ensuring all communication systems (primary and altcrnate) are opcrational and communication links between rcsponse persormel and EOC operations arc identified. Communication links are cstablished bctwcen thc City and the following organizations: . Arden Hills departmental units by dircct conncct ccll phonc. . Ramscy County Sheriff Dispatch by radio . County wide or statc wide channcl . M1NSEF cmergency channel . All othcrs by land line only 6. Support Documentation The following support matelials are kept on file in the Emergcncy Management Director's Officc: . EOC Standard Opcrating Procedures . Resourcc Manual for lists of cquipment and supplies 9 EMERGENCY OPERA nONS - SUCCESSION OF AUTHORITY . City officials and employees may not always be prcsent or immcdiately avai]ablc for thc managcmcnt of govcrnmcntal functions at thc start of an emcrgcncy situation. Under such emergcncy conditions the succession of authority and govcrnmental control for the City of Ardcn Hills is as stated below. Thc Warning Officcr (On-Duty Ramsey County Sheriffs Departmcnt Supcrvisor) is rcsponsiblc for contact of pcrsonnellisted bc]ow. Succession of authority for the City of Arden Hills is: I . The Mayor 2. Acting Mayor 3. Council Members (By ordcr of seniority) Succession of managcment for thc City of Arden Hills is: 4. City Administrator 5. Acting City Administrator . 6. Assistant to the City Administrator 7. Director of Operations & Maintenance 8. Financc Director 9. Community Dcvclopmcnt Director 10. Building Official 11. Planner . ]0 . Emerl!.encv Responsibility Assil!.nmcnts . . A. A summary of thc City of Ardcn Hills emergcncy rcsponsibility assignmcnts, by function, is shown on Chart B. Heads of the various city governmcnt dcpartmCl1ts and agcncics will bc rcsponsiblc for carrying out the assignments shown on this chart. B. Rcsponsibilities havc been assigncd by a code lcttcr: "P", "S", or "C". I. "P" indicatcs primarv opcrational rcsponsibility, which means the offi(;ia] or agency is in charge of, and responsiblc to make provision for, that function. 2. "S" indicatcs support responsibility, which mcans thc agency so assigncd will, as far as possible, support and assist thc official or agency dcsignatcd primarily rcsponsible. 3. 'C' indicates coordination responsibility, and is assigned whcn scveral agcncies havc support capability but no spccific official or agcncy has obvious primary responsibility. This will bc cspecially truc when non-govcrnmcnta] agcncics arc involved. II CHART B EMERGENCY RESPONSIBILITY ASSIGNMENTS FUNCTION RESPONSIBLE AGENCIES REMARKS 1. Warning and Notification Ramscy County Sheriffs Officc "P" 2. Dircction and Control Emergency Managemcnt Dircctor City Administrator "P" & "C" 3. Emcrgency Public City Administrator "P" Information Mayor I.I.S~' 4. Search and Rcscue Fire Department "P" Ramscy County Shcriffs Dept. "S" Fire Departmcnt Mutual Aid "S" 5. Health I Medical Health Span "P" Firc Department "S" Ramscy County Sheriffs Dcpt. "S" Rcd Cross "S" 6. Evacuation and Ramscy County Shcriffs Dept. "P" Traffic Control Statc Patrol "S" Fire Department "S" Operations & Maintenancc "S" 7. Firc Protcction Firc Department "P" North Suburban Mutua] Aid Firc Departmcnts "S" 8. Damagc Asscssmcnt Building Official "P" Opcrations & Maintenancc Dir "P" Assistant to thc City Administrator "S" 9. Congrcgatc Carc Rcd Cross "P" Salvation Army "S" 10. Dcbris Clcarancc Operations & Maintcnancc Dir "P" Ramscy County Opcrations & Maintenance <<S" II. Utilities Restoration Building OlTicial "P" Firc Marshal "S" Operations and Maintenance Dcpt "S" I 2. Radiological Protcction Ramsey County Emergency Scrviccs "P" Fire Depmtment "S" State Haz-Mat Tcams "S" Code; "P" = Primary I.I.C" = Cool-dination "S" = Secondary ]2 . . . . . . Team #1: Team #2 Team #3 Team #4 Team #5 Team #6 EMERGENCY OPERATIONS ASSIGNMENTS AND RESPONSIBlLITES Government Operations and Administration Team Composition: Mayor, City Administrator, (Acting City Administrator), Assistant to thc City Administrator, Community Development Director, Financc Director, City Attorncy Responsibilities: Govcrnment Opcrations and Administration, Lcgal and Financial Mattcrs, Intclligcnce, Media and Public Information, Economic Stabilization, Records and Reports Emcrgcncv Opcrations Ccnter Mana1!ement Team Composition: City Administrator (Acting City Administrator), Assistant to the City Administrator Responsibilities: EOC Management, Warning System Managcment, Emergcncy Communication, Rcsources Management, Evacuation and Crisis Relocation, EOC Records and Reports En1!ineerin1!, Inspcction and Damage Assessmcnt Team Composition: City Engincer, Building Official, City Building Inspector Rcsponsibilities: Emcrgency Engincering, Field Surveys and Inspections, Emcrgcncy Repairs and Emergcncy Structures, Damagc Asscssmcnt and Cost Estimates, Map and Charts Operations & Maintenance and Utilitv Svstems Tcam Composition: Operations & Maintcnancc Director, Staff and Crews Rcsponsibilities: Watcr and Scwer System Opcration, Elcctrical Power and Gas Servicc, Roadway Clearing and Rcpairs, Dcbris Clean-up, Removal and Disposal, Storm Watcr Managcment and Flood Control, Manpowcr and Emergency Equipmcnt Management Health & Human Services, Congre1!ate Care Tcam Composition: Opcrations & Maintenancc Director, Rccrcation Program Supcrvisor Rcsponsibilities: Emergency Housing and Shcltcr Managemcnt Emcrgency Water, Food and Bedding, Emcrgcncy Hospital, Medicine and Morguc, Public Transportation Scrviccs Policc f'jre and Rescue Scrviccs Tcam Composition: Sheritrs Patrol, Commandcr, Firc Chicf Rcsponsibilities: Law Enforcemcnt, Traffic Control, Area Security, Access Control, Crime Prevention, Impounding and Custody, Fire Suppression, Rcscue Services, Haz-Mat and RADAF 13 Operations Policies . I. Protcction of lifc and propcrty during an emergency is the primary rcsponsibility of governmcnt at all ]evcls. 2. In an emergcncy affccting more than onc political jurisdiction, oflicials of all jurisdictions involved will coordinatc their scrvices to the maximum extent possible. 3. The City of Ardcn Hills Emcrgency Managemcnt Dircctor will assist in providing rcsourcc coordination bctwcen governmcnt agencics and the private scctors. 4. City govcrnment resources must bc utilized to thc maximum bcfore statc or federal assistance will bc madc available. 5. Each agcncy, department, or scrvice of city govcrnment will maintain records during an emergcncy. These records should includc work hours, cquipment hours, supplics and materials consumcd, injurics to pcrsonncl, and damagc to public facilities and equipment. Support I. National Guard ~~~ . When a natural disastcr or other major emergency is beyond thc capability oflocal govcrnment, support from National Guard units may bc available. Only the Governor, as Commandcr-In- Chicf of the Minncsota National Guard, has the authority to activatc thc Guard. Thc purposc of thc activation is to ensurc the prescrvation of life and property and to support civil law cnforcement agencies: . National Guard assistance will complement, and not bc a substitutc for county and/or city participation in emergency opcrations. . If made availablc, National Guard pcrsonnel remain undcr military command at all timcs, but will support and assist county and/or city forces in thc accomplishmcnt of a spccific task or tasks. b) Requcst Proccdure In the case of the County and thc City of Ardcn Hills, the Shcriffmust submit thc rcquest for assistance to the Govcmor's Office. Rcquests for activation of the National Guard are to be submitted to thc Statc Duty Officcr by calling (651) 649-5451. . 14 . Support (Continued) Military assistance shall be employcd only to supplement and support city, county, and statc efforts. Military assistancc may includc: arca security, road blocks, crowd control, emergcncy communications, cmergency repair to roads, bridgcs, public stmcturcs and c1can-up activitics, disaster control and similar functions not involving private propcrties, industry, and similar activitics. The City of Arden Hills must be prcparcd to cstimatc thc amount and typc of assistance rcquired. Typical requirements might includc: Military Police, gencral personnel, heavy cquipmcnt, vchicles, aircraft, helicoptcrs, transportablc hospitals, tcnts and bcdding, communications systcms, and any othcr typc of military gcar that may be available. Specific instmctions for obtaining military assistancc can bc dcscribcd as follows: . Insure that city emergency has bccn officially declared by the Mayor. . Call initial rcqucst to thc Ramsey County Sheriff's Office (651) 484-3366. The Mayor and Shcriff will coordinatc the rcquest and thc Shcriff will suhmit it. . Prcparc formal writtcn rcqucst to Govcrnor's Officc. . . Follow-up with call to Govcrnor's Office that requcst is in routc (65]) 296-339]. . Advisc City Staff, Police, and Firc Departments that military assistancc has been requested. . Bc preparcd to provide areas and space for bivouac of personnel, parking for cquipmcnt, sct up of communications equipment, transportablc hospitals, etc. . Meet with the Military Commandcr, introduce personnel, and set up for opcration/control. A summary of state and fcderal programs availablc to local govcrnmcnts which arc experiencing or havc expcrienced a disaster is containcd in "Disastcr Responsc and Recovery", a handbook for local govcrnment. This documcnt was dcveloped by thc Minncsota Division of Emcrgcncy Scrviccs (DES), and is on tile with the Ramsey County Emcrgcncy Managemcnt Director. Information and assistance in securing state or fcdcral support may be obtained by contacting thc Ramscy County Emergency Management Director. (See Call List Scction). . 15 Emergcncy Operations Plan Standing Operating Procedure Mayor In the City of Arden Hills, the Mayor is responsiblc for providing overall direction and control of City Government resourccs involved in the response to a disaster. If the Mayor is not availablc, thc succcssion of Acting Mayor and City Council mcmbers by scniority will be followed. Thc City Emergcncy Management Dircctor will serve in a Staff capacity to the Mayor, and will coordinate all aspects of this plan. Thc City Emcrgcncy Managemcnt Dircctor will also scrve as a liaison with the Ramsey County Emcrgcncy Managemcnt Director. MAYOR'S CHECKLIST I. Verify warning system operation 2. Obtain briefing of status of emergcncy condition 3. Makc contact with Lakc Johanna Firc Chicf and Sheriff as appropriatc 4. Conduct tour of disaster site, as appropriatc 5. Prepare initial cstimate of damage (no PIO releasc) 6. Makc dccision on dcclaration of emergcncy 7. Makc contact with County Emcrgcncy Serviccs as appropriate 8. Make contact with Governor or Statc EOC as appropriatc 9. Prcparc formal prcss rclease 10. Prepare public information relcases I]. Review emergency situation for need cd actions ]6 . . . . . . Emergency Operations Plan Standing Operatin2 Procedure City Administrator CITY ADMINISTRATOR'S CHECKLIST I. V crify warning system opcration 2. Activatc Emergcncy Opcrations Ccnter 3. Initiatc cmergency call list 4. Initiatc Action Log and Rccord Filc 5. Obtain rcports on cmcrgcncy situation 6. Prcparc outlinc for Council and Staff briefing 7. Contact Sheriff and Firc Dcpartmcnt as appropriatc 8. Contact County Emcrgcncy Services Office 9. Chcck disastcr area security 10. Brief Mayor, Council, and Staff on disastcr situation I]. Sct up cmergency city administration 12. Conduct survey of disastcr arca with Mayor 13. Set up Public Information Officc 14. Consult finance and legal personnel 15. Sct up emergcncy funding account ] 6. Assess local economy and industry rcquircments ]7 Emergency Opcrations Plan Standin2 Operating Procedure Emergency Public Information . Purpose The purposc of this SOP is to cstablish a plan for thc orderly dissemination of ncccssary information to the public, in a timely manner, dUling cmergency or post cmcrgency opcrations. Direction All rcleascs to thc mcdia will bc madc through thc Public Information Officc (PIO). The Mayor or City Administrator (or thcir designce) are the only officials authorizcd to pcrform this role. Method During an emergcncy: I. Evaluate the scopc of emcrgcncy and appropriatc PIO response. 2. Establish mcdia bricfing room and time schcdulc for releases/updatcs. . . lfthe scale of the emergency warrants, the Shcriffs Dcpartmcnt office at 141 I Paul Kirkwold Drive, Arden Hills, (651) 266-7300 will be uscd. . Smallcr emergcncics will be addressed through thc City Administrator's officc and City Hall conference rooms. . In all cascs, thc public will acccss information through and from the City Administrator's Office. 3. Inform media ofPIO plan, location, and schedules. 4. Mcet with Opcrations Team leaders (or their dcsignccs) to assess contcnt of information rclcasc and currcnt incident status. 5. Open Public Inf01mation Center to mcdia and public. 6. Releasc prepared message to thc media and lcaders of all city, statc, voluntecr, ctc., servicc groups. . 18 . . . Emergency Operations Plan Standin!! Operatin!! Procedurc Alcrt Call List City officials and cmployccs may not always bc prcscnt or immediately available for the managcmcnt of govcrnmental functions at thc onsct of an cmcrgency situation. Undcr such cmergcncy conditions thc succcssion of authority and govcrnmental control for thc City of Arden Hills is as statcd below. The Warning Officer is responsible for contact of personnc1listed bclow: L Mayor (651) 633-3863 (H) (651) 633-1264 (W) (651-238-2966 (C) (651) 639-9466 (H) (612) 626-9030 (W) (651) 636-0159 (H) (612) 624-1814 (W) (651) 633-4187 (H) (612) 726-3068 (W) (651) 636-2987 (H) (612) 676-4026 (W) (612) 618-2333 (C) (651) 458-5015 (H) (651) 634-5120 (W) (612) 716-3295 (C) Bcvcrly Aplikowski 2. City Council Members Gregg Larson Lois Rem David Grant Brenda Holdcn 3. City Administrator / Michcllc Wolfe Emergency Management Director 4. Shcriff Bob Fletcher 911 or (651) 484-3366 5. Firc Chicf Tim Bochlke 911 or (651) 484-3366 or (651) 481-7024 19 Emcrgency Operation Plan Standine Operating Proccdurc ATTACHMENT 1 Emcrgency Public Information LIST OF ALL A V AILABLE MEDIA SOURCES TELEPHONE MJi'nlA. cR Ji'A.Y cD Minneapolis Mpls. (612) 673-4000 (612) 673-4359 Star & Tribunc Saint Paul St. Paul (651) 222-501 I (651) 228-5500 Pioneer Press Ardcn Hills Bullctin New Brighton (651) 633-2777 (65 I) 633-3846 Focus Newspapcr Roscvillc (763) 706-0890 (763) 706-0891 WCCO Radio St. PaullMpls. (65]) 292-0334 (612) 370-0159 (St Paul) (612) 370-0611 (Mpls.) KSTP Radio St. Paul/Mpls. (651) 647-1500 (65]) 649-1515 Minnesota News St. Paul/Mpls. (612) 371-7211 (651) 696-0100 Nctwork Radio Minncsota Public St. Pau1/Mpls. (651) 290-1500 (651) 290-1295 Radio WLTE Radio St. Paul/Mpls. (612) 339-9583 (612) 339-5653 WMIN Radio St. PaullMpls. (651) 436-7216 (651) 739-4784 WCCO Television St. Paul/Mpls. (612) 330-2500 (612) 330-2767 KMSP Telcvision St. Paul/Mpls. (612) 926-9999 (6] 2) 942-0455 KARE Television St. PaullMpls. (612) 546-1111 (612) 546-8606 KSTP Television St. PaullMpls. (651) 647-1500 (651) 642-4409 20 . . . . . . SAMPLE NEWS RELEASE For Immediate Release Thc City of Arden Hills advises all contractors wishing to engage in rcpairs or rcconstruction work necessitated by our rcccnt disastcr to obtain permits and copies of disaster damage inspcction forms before procecding with any work. In addition, all contractors must be currcntly registered with thc City of Ardcn Hills beforc pcrmits may be issucd. All citizcns and rcsidents of the City of Ardcn Hills, please be informed that the purposc of thcse requircmcnts is to screen out possible opportunists from taking advantage of the current situation. Furthcrmore, residcnts arc cautioncd and warn cd not to sign blank contracts, or agrcc to havc work performed without first sccing the contractor's registration card, or allow work or alterations not authorizcd by the City of Arden Hills Building Department. Signature Title Phone Datc 2] Emergcncy Operations Plan Standing Operating Procedure Emergency Management Director . RESPONSIBILITY: Overall Emergency Management and Resource Management Emergency Warning Systcm Development and Managemcnt Communications System Development and Management Emergcncy Operations Center Direction and Coordination EMERGENCY MANAGEMENT DIRECTOR'S CHECKLIST (The City Administrator has bccn dcsignated to assumc this function by ilic City Council) I. V crify warning system operation 2. Activatc Emcrgency Opcrations Center 3. Initiatc cmcrgency call list 4. Alert Mayor and Council 5. Set up EOC radio and tclephone 6. Obtain reports on cmergency situation . 7. Preparc outline for Council and Staffbricfing 8. Chcck contacts with County Emcrgency Services 9. Check contacts with Policc and Fire Departments 10. Brief Mayor, Council and Staff on cmcrgcncy situation II. Insurc action log and record system is establishcd 12. Assemblc and brief cmergcncy recovcry crcw Icaders 13. Assess Operations & Maintenance readiness (pcrsonncl and cquipmcnt) 14. Assess disastcr arca security and Policc requircments 15. Public information, prcss relcase status and media contact 16. Asscss contacts with Rcd Cross and Salvation Army 17. Asscss Engineering, Inspection and Operations & Maintenance rcadiness . 18. Institutc J.D. tag and record system 22 . . . Emergcncy Operations Plan Standing Opcrating Procedure Assistant to the City Administrator RESPONSIBILITY: The Assistant to the City Administrator shall bc informed of all mitigation efforts which might reasonably affect property uses. The Assistant to the City Administrator shall also assist with the economic and structural recovery cfforts for residential, commercial and public property. Application for funding or grants for disaster relicf shall be coordinated bctween the Assistant to the City Administrator, Community Dcvclopment Director, and thc Finance Director. Set up record systcm on personnel timc, equipment and supplies. 23 Emergency Operations Plan Standing Operatine Procedure Community Development Director · RESPONSIBILITY: The Community Development Director shall be informed of all mitigation cfforts which might reasonably affect property uses. Thc Community Development Dircctor shall coordinate thc economic and structural recovery efforts for residcntial, commercial and public property. Application for funding or grants for disaster rclief shall be coordinated betwcen the Assistant to the City Administrator, Community Development Director and thc .Finance Director. . . 24 . . . Emcrgcncy Operations Plan Standing Operatine Procedure RESPONSIBILITY: Building Official The Building Official shall dircct all structural damagc asscssments within the City. Liaison with other agencies or dcpartments will occur as necessary. The leBO Uniform Disaster Mitiflation Plan (on file in Emerflencv Manaflement Director's Office) shall be the document floverninfl damafle assessments. Thc followiug is a brief outline of steps to be followcd: Step 1: Stcp 2: Step 3: Step 4: Scnd out letters to municipalities requesting manpowcr help for assessmcnt of damage. Make preliminary assessmcnt of extent of damage (areas involvcd). Set up inspection teams. Provide teams with maps, report forms, placards, flashlights, clip board, staple gun, camera, radio, hard hats, and gloves. Mail out instruction Icttcrs to homeowners. Sample Public Information Releasc in PIO section 2S Emergency Operations Plan Standing Operating Procednre . Operations & Maintenance Director RESPONSIBILITY: The Operations & Maintenance Director shall coordinatc all civil enginecring issues arising from the disaster. This may include maintenancc pcrsonnel to clear streets and remove debris, and enginecring staff to asscss damage to roads, bridges, etc. OPERATIONS & MAINTENANCE DIRECTOR'S CHECKLIST I. Alcrt Opcrations & Maintenance (O&M) pcrsonnel 2. Obtain bricfing on emergcncy situation 3. Take count of O&M pcrsonnel and set up rccovery tcams 4. Check out cmcrgency cquipmcnt requirements 5. Brief crcws and dispatch to emergcncy arca . 6. Chcck out emcrgency supply stocks 7. Sct up record system on pcrsonnel timc, equipment timc, and supplies consumption 8. Check out road clearing and cmcrgency rcpair requirements 9. Check out debris collcction and disposal requircments 10. Assign crews to trcc removal, hoarding-up damagcd structures, ctc. II. Chcck out City water system and pump opcration 12. Chcck out sanitary scwcr and lift station operation 13. Check out emergcncy e1cctrical power requirements 14. Chcck out storm drainagc channcls and flood prone areas 15. Maintain lll8p rccord of cmergency problem areas . 26 . . . Emcrgcncy Operations Plan Standing Operating Procedure Recreation Program Supervisor RESPONSIBILITY: The Recrcation Program Supervisor shall havc responsibility for the cntirc public health spectrum, including: Coordination of emcrgency shcltcr and housing in conjunction with the American Red Cross and School District #621 Overall coordination of emergcncy transportation such as school buses, MTC, etc. Sct up record system on personnel time, equipmcnt, and supplies. Coordinate and assist police and fire regarding immediate or potential thrcats to public health and safcty: Medical (Health Span) Congregate care (Red Cross, Sa]vation Army) Operations & Maintenance (Clean-up and disposal) Community Dcvclopment/Inspections (Habitahility, Utilities) Fire/Police (as ncccssary) Liaison with County or Statc agcncics and thc rccommcndation to call thcm 27 Emergency Opcrations Plan Standing Operating Proccdurc Finance Director/Treasnrer RESPONSIBILITY: The City's Finance Dircctor is responsible for coordinating the financial record keeping for all functional groups. The Finance Director will also work with the Community Development Director and Assistant to thc City Administrator with applying for grants, loans, etc. to assist in recovery from a disaster. n . . . . . . Emcrgcncy Operations Plan Standing Operating Procedure Sheriff RESPONSIBILITY: The Sheriff shall have sole authority over all law enforcement issues. The Shcriff (or designee) shall be in attendance at the EOC whencvcr it is activated. All other law cnforcemcnt personnel and activities shall be operatcd from thc Ramsey County Sheriff's office at 1411 Paul Kirkwold Drive, Arden Hills. Any dccision to activatc the National Guard shall be made only after consultation with the Sheriff. (See also Arcas of Responsibility scction). 29 Emcrgency Operations Plan Standinl! Operating Procedure Fire Chief . RESPONSIBILITY: Thc Fire Chief shall havc solc authority over all issues relating to fire, health services, search and rescue, and mitigation of hazardous matcrial incidcnts. The Chief (or designee) shall be in attendance at the EOC whenevcr it is activated. All fire activities will be conducted from the Lake Johanna Fire Station #1. Decisions regarding activation of Mutual Aid, Haz-Mat Teams, etc., shall be made by the Fire Chief. . . 30 . . . Emergcncy Opcrations Plan Standing Operating Procedure Medical and First Aid RESPONSIBILITY: Health Span Ambulance will be notified by Ramsey County Dispatch. Their responding crews will activate the appropriate protocol for Multiple Patient Sccnes (MPS) or Mass Casualty Incident (MCI) (SOP on me in Emergency Manager's Office). They will also provide a Medical Liaison person to the EOC. Additional personnel for triage and treatment areas may be supplied by Ramsey County Shcriff's Rcscrves. American Red Cross will coordinate with Health Span and Arden Hills Parks and Recreation Department to providc triage centers, congregate dining, and shelter facilities. The Ramsey Connty Medical Examiner will be contacted, as ncccssary, by Health Span. 3] Emergcncy Opcrations Plan Standinl! Operatinl! Procednre Warning and Notification . Purpose This standard operating proccdure is intcndcd to providc for thc proper receipt and disscmination of all warnings and notifications of natural or man-made disasters. It providcs proccdurcs to disseminate warning to thc gencral public within thc jurisdictional areas of thc City Arden Hills and to ensurc that immcdiatc action is takcn to minimize thc cffccts of an impcnding or natural disaster. L General The Ramscy County Warning Point, Sheriffs Patrol Station, 141] Paul Kirkwold Drive, Arden Hills, is rcsponsible for disscminating all watches and warnings to the City of Arden Hills cxcept for warnings for conditions gcncratcd within thc City itself. The Ramscy County Warning Point has a 24 hour warning capability. The City of Arden Hills Warning OlIiccr is the Sheriff's Department Supervisor. The City of Arden Hills Warning Point is thc Ramsey County Sheriffs offIce at 1411 Paul Kirkwold Drivc. . Thc City of Arden Hills Warning Officer is rcsponsib]c for cnsuring all warnings and notifications arc propcrly rcceived and disseminated. II. Actions to be taken by the City Warning OlIicer (Sheriffs Departmcnt Supervisor) when there is an immediate threat to life: A. Upon receipt of warning from Ramsey County Warning Point: I. Notify kcy city govcrnmcnt officials. 2. Notify radio and/or TV stations as appropriatc (in majority of cascs Ramsey County will contact ncws mcdia whcn they have gcneratcd thc warning). 3. Notify certain privatc and/or public facilities (hospitals, industrics, nursing homcs, ctc.) . 32 . . . Emergency Operatious Plan StandiDl~ Opcratiul!. Procedure Warning and Notification Purposc (Continued) B. City gcnerated warning: I. Natural disastcrs a) Sightcd tornado touchdown I) Disseminate warning to thc gcneral public by rcquesting activation of the mctro sircn control system. Minneapolis-St. Paul W cather Service Officc, (952) 36 I -6708 bears this responsibility. 2) NotifY Ramsey County Warning Point of the wcathcr conditions and municipal actions takcn. b) All other natural disasters I) Contact the Emcrgency Serviccs Director or other local govcrnment officials who will instruct thc Warning Point of action to be takcn. If necessary to activate warning systcm to advise gcncral public, refcr to paragraph (a. 1)) above. Scc Chart A for list of governmcnt officials and ordcr of succcssion for purposcs of instructions. 2) NotifY Ramscy County Warning Point of the wcathcr conditions and municipal actions taken. If no action has bcen takcn to activate sirens, rcquest they relay thc information to thc rcsponsible weathcr service office. 2. Other disasters of emergency condition a) If necded, disscminatc warning to thc gcneral public by rcqucsting activation of the sircns. Activation for emcrgcncy conditions othcr than thosc previously listcd is accomplishcd by rcporting the conditions to the Statc Warning Point (State Highway Communication Center, Highway Building, St. Paul, (651) 296-2025) and requcsting activation of Metro Area Sircn Control Systcm for thc reasons given. Ifthc mctro system is activatcd, thc Statc Waming Point is responsible to cnsure the appropriate radio/tclevision covcragc is provided. The alcrt or attention signal will bc sounded in the manner described under testing procedures. b) Notify the Ramsey County Warning Point of the condition and action alrcady taken. Rcqucst relay to the responsiblc weather service office only if appropriatc. 33 Emergency Operations Plan Standing Operatinl!. Procedure . Warning and Notification Purpose (Continued) III. Actions to be takcn by the county Warning Officer for situations not involving an immediate threat to public safety; A. Contact thc City Emcrgcncy Managcment Director, or othcr appropriate local govcrnmcnt official, for instructions. B. Notify Ramsey County Warning Point of the situation. IV. Testing Procedures A. Statc policy is that countics and municipalitics test their public warning systems at 1300 hours (I :00 p.m.) thc first Wedncsday of cach month. Counties and municipalities are encouraged to make advancc announccmcnts of cach test through local radio, tclcvision, and newspapcrs. (Ref: Minnesota Emcrgcncy Plan, Part E, App. 6. B. At I :00 p.m. the first W cdnesday of each month thc Statc Warning Point will test thc . Minncapolis-St. Paul Metro Area Sircn System. Thc Ardcn Hills Public Warning System will bc tcstcd in thc following manncr: I. Sound thc (test) alert signal. This is a steady tonc for a pcriod of onc (I) minute. . Wait onc minutc - 2. Sound the (test) attack warning signal. This is a wailing tone on thc sircn for a pcriod of one (I) minute. V. In the cvent of a natural or man-made disaster, the general public is advised to contact local law enforcement agcncics for information rcgarding missing persons, cmergency services, restricted areas, and other pertinent information. . 34 . . . Emergency Opcrations Plan Standing Opcratiul! Procedure Emergency Organizations and Can List Call Lists L Govcrnor's Officc (651) 296-3391 (651) 296-2089 Fax 2. Statc Emcrgency Serviccs (24-Hour Duty Officcr) (651) 649-5451 3. National Guard (651) 296-8389 4. Ramscy County Shcriff(St. Paul) (651) 266-9333 5. Ramscy County Sheriff (Patrol Station) (651) 484-3366 6. Ramscy County Maintcnancc Dcpartment (651) 266-7100 7. Lakc Johanna Firc Chief, Tim Boehlke (651) 481-7024 8. Statc Fire Marshal, Tom Brace (651) 215-0500 9. Hospitals - Emergcncy Rooms St. John's Hospital (Maplcwood) Unity Hospital (Fridlcy) (651) 232-7000 (763) 421-2222 10. Minncsota Pollution Control Agcncy Statc Pipeline Safety (651) 296-9636 I I. National Weather Service (Radar) (952) 361-6708 12. First Aid Supplies St. John's Hospital Health Onc (651) 232-7000 (651) 222-3728 13. Towing Scrvicc Frccway Towing Statewidc Towing (651) 633-5525 (651) 633-4262 14. Utilitics Xccl Energy 1-800-895-1999 (Electric) 1-800-895-2999 (Gas) 1-800-954-1211 Qwcst 35 Emergency Operations Plan Standing Operatinl! Proccdurc Emergency Organizations and Call List Call Lists (Continued) ] 5. Mcdical Emergcncics State Poison Control Ccnter 16. Rcd Cross Gcneral Number 17. Railroad Emergencics Soo Line Minnesota Commcrcial Wisconsin Central 18. DNR Helicoptcr 19. DU All (board up houscs) 20. Contincntal Sccurity Systcms (board up houses) 1-800-222-1222 (651) 291-6789 (651) 766-4357 or 1-800-500 HELP (65]) 646-9621 (days) (651) 646-2010 (cngine) ifno answer call supervisor (612) 757-5430 (Supv.- Marv Schnickels) (651) 633-8771 (612) 553-7923 (Barry Karlberg ~ Home) (612) 689-2832 (612) 788-9411 (612) 474-7033 (Don Becker - Homc) (612) 534-1530 36 . . . . . . Emergency Operations Plan Standinl!: Opcrating Procedure Call Lists (Continued) State of Minnesota Haz-Mat Emergency Numbers All notifications for Haz-Mat or Disaster can bc done through the State of Minnesota Duty Officcr (24 hours) - (651) 649-5451. MnDOT MPCA Explosives/Ordinancc Demolition St. Paul Bomb Squad Mpls. Bomb Squad Chcmical Manufacturers (with responsc tcams and advice) Dow Chcvron EJ. Dupont Shell ASTN (Pesticide Spill) EPA or National DOT Dry Sand D Rock Frank Morrison Mike Morrison MTC Bus (Evacuation) Ryder Transportation 37 (651) 779-1168 (651) 296-8100 (651) 291-] III (612) 673-2853 (517) 636-4400 (24 hours) (415) 233-3737 (24 hours) (302) 774-7500 (24 hours) (618) 254-7331 (Haz-Mat) (800) 424-8802 (651) 639-0446 (days) (612) 784-4165 (nights) (612) 784-7495 (nights) (612) 349-7317 (651) 631-1755 Emergcncy Opcrations Plan Standing Opcrating Procedure Call Lists (Continued) Capitol City Mutual Aid Association Dircctorv Anoka County Ramsey County St. Paul Police Washington County 38 Mutual Aid Directory (612) 427-1212 (651) 484-3366 (651) 291-1 II I (651) 439-9381 . . . . . . Emergency Operations Plan Standing Operating Procedure Emergency Organizations and Call List City of Arden Hills Opcrations & Maintenance Emp]ovecs Ncxtel Information Wolfe, Michcllc City Administrator (651) 634.5127 (City Hall) (612) 716-3295 (Cell Phone) Johnson, Schawn Assistant to thc City Administrator (651) 634-5125 (City Hall) (612) 578-1169 (Ccll Phonc) Moore, Tom Director of Operations & Maintenance (651) 634-5133 (City Hall) (651) 755-0219 (Nextcl) Pcrron, Jim Operations and Maintcnancc Supcrintcndcnt (651) 792-7852 (Office) (651) 755-0221 (Nextel) Opcrations and Maintcnance Staff Mcmbers Andrews, Aaron Bell, Frcd Freyberger, Scott Mooncy, Joe Reed, Frcd Saxe, Petc Schifsky, Mike Winkel, Davc (651) 755-0217 (651) 755-0229 (651) 755-0209 (651) 755-0211 (651) 755-0227 (65]) 755-0213 (651) 755-0207 (651) 755-0223 Cell (651) 755-0217 Ccll (651) 755-0227 Cell (651) 755-0209 Ccll (651) 755-021 I Ccll (651) 755-0227 Cell (651) 755-0213 Cell (651) 755-0207 Ccll (651) 755-0223 39 Emergency Operations Plan Stan dine Opera tine Proccdure Medical Examiner · Multiplc Deaths - Medical Examiner CAP ABILITY The Ramscy county Mcdical Examincr's Office can handle up to ten bodics without aid. With more dcaths, thcy would usc rcfrigeratcd trucks for temporary storage and call in morc pathologists to hclp. Temporary morgues wou]d not bc used. Minncsota's Statc burcau of Criminal Apprehcnsion has a forensic team that can rcspond and hclp in a mass casualty event. They have 200 - 300 body bags, J.D. tags, ctc. They also have capability of staking body location and contributing to the ovcrall investigation. OPERATIONS A scene invcstigation must bc done carefully. Bodies must bc investigatcd for ccrtain identification, documcntation of injuries, clc., but forcnsic spccialist should do this. FBI fingcrprint specialists will rcspond within a fcw hours. Thcy havc a vcry helpful capability. For pcrsonal effccts, have at least two pcoplc from diffcrcnt agencies work as a team to documcnt findings. V oluntecr help should not bc used for any of this. I fa tcmporary morgue is used, it should not be a church or school. Stigmas become attached to the building. Also don't use a wooden floor. 40 . . . Emergcncy Operations Plan Standing Opcratiul! Procedurc Evacuation Sites Possible Evacuation Sites Southwcst Area County Road D/Clcveland and County Road D/Snelling North to Hwy 96 1. Presbytcrian Homcs (651) 631-6000 3220 Lakc Johanna Blvd Arden Hills, MN 55112 2. Trinity Lutheran Church (651) 633-2402 3245 New Brighton Road Arden Hills, MN 55112 3. Ramscy County Library (65 I) 628-6381 1941 Wcst County Road E-2 Arden Hills, MN 55112 . Mary K. Sokolik (651) 486-2202 (Work) (Library Property Managcr) (651) 459-1165 (Homc) . (6 12)-899- 3004 (Pagcr) 4. Valentine Elementary School (651) 631-0737 1770 W cst Counly Road E-2 Arden Hills, MN 55112 5. Moundsvicw High School (651) 633-4031 1900 Lakc Valcntine Road Ardcn Hills, MN 55112 6. Bcthel Univcrsity (651) 638-6400 (Dcsignated Rcd Cross Shclter Site) 3900 Bethel Drivc Arden Hills, MN 551 ] 2 . Bruce Kunkel (651) 638-6431 (612) 919-0621 (Ccll) . Derrick Skoglund (651) 638-629] (612) 919-7563 (Cell) (612) 534-2645 (Pager) 7. Northwestern College (651) 63] - 51 00 . 3003 North Snelling St. Paul, MN 55113 41 Emergency Operations Plan Standing Operating Procedure Possible Evacuation Sites Southcast Area I. Holiday Inn 1201 Wcst County Road E Ardcn Hills, MN 55112 . Managcr On Duty . Kcvin Scholkling . Thomas Hcardcn 2. Supcr 8 Motel 1125 Rcd Fox Road Ardcn Hills, MN 55112 3. Prcsbyterian Church ofthc Way 3382 North Lexington Avcnue Shoreview, MN 55112 4. Pot of Gold Bingo Hall 3776 Connelly Avenue Arden Hills, MN 55112 . Goldic Sicdow . Herb King . Jerry McCully . Frank Belgea 5. Flaherty's Ardcn Bowl 1273 Wcst County Road E Ardcn Hills, MN 55112 . Evacuation Sites (651) 636-4123 (Open 24 Hours) (651) 636-4123 (651) 639-8261 (888) 768-9108 (Pager) (612) 780-4891 (651 )918- 1484 (Pagcr) (651) 484-6557 (Opcn 24 Hours) (Not willing for facility to be used) (651) 484-3346 . (651) 631-1318 (65 I) 783- 1840 (Willing to allow I day's use) (65 I) 636-051 ] (65]) 633-3665 (612) 527-8110 (Pager) (651) 488-9688 (651) 633-1777 . 42 . . . Emergency Operations Plan Standing Operating Procedure Possible Evacuation Sites North ofI-694 1. Army Rcserve Ccnter Lcxington and Hwy 96 4655 Lcxington Avcnuc Ardcn Hills, MN 551 12 2. North Heights Lutheran Church 1700 Hwy 96 Ardcn Hills, MN 55112 . Kcn Rogcrs . Karl Rucdy 3. St. Katherinc's Ukrainian Orthodox Church 1600 Wcst Highway 96 Ardcn Hills, MN 55112 (651) 628-2100 (651) 631-2299 (651) 631-2299 (612) 484-6001 (Home) (651) 631-2299 (651) 653-1264 (Home) (651) 697- 1995 4. Shorcvicw City Hall/Community Ccntcr 4600 Victoria Street North (651) 490-4600 / 490-4700 Ardcn Hills, MN 55112 . Tcrry Schwcrm . Tom Simonson . Jerry Haffcmcn . Andy Spccht City Manager (651) 490-4611 (Work) (651) 490-0561 (Homc) Assistant City Manager (651) 490-4612 (Work) (651) 481-1624 (Homc) Park & Rccrcation Dircctor (651)490-4751 (Work) (651) 786-2829 (Homc) Community Ccnter Mgr. (651)490-4703 (Work) 43 Evacuation Sites 5. Twin City Army Ammunition Plant Building #105 4700 Highway 10 Ardcn Hills, MN 55112 . Mikc Fix (651) 633-2301 cx!. 1661 . . . 44 . . . ~ ~HILLS City ot Arden Hills Request for Council Action Agenda Item . Adopt Resolution 0540 Budgeted Amount: NA Actual Amount: NA Funding Source: NA Prepared by: SJ L'r;?S DepL Admin';:> Councii Mtg. Date: 6/27/2005 Final Action Needed By: 6/27/2005 Council Action Request: City staff is requesting that City Council adopt Resolution No. 05-40 appointing Evan Cordes to the Communications Committee. Staff Recommendation: Adopt Resolution No. 05-40 Advisory Commission Action: Commission ...1. Not &JQI!~?ble ___ NotApplicablE'l ..... ........ .. Not applicat)I",__ __~ Date Action m.... Plannil1fL._._.._......_ PTRC Supporting Documents (which are attached to this Action Form): D Memo/Letter: I3J Resolution (No. 05.40) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: I3J Other: .Mr. Cordes Completed Committee Application Form Financial Implications: Not Applicable Administrator/Staff Comments: \\Earth\.A.dminlAssistant City Administrator\Requesls for Council AClion\2005\200S Approve Resolution 05-41 Evan Cordes Communication Committee.doc ~ ~LS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-40 A RESOLUTION APPOINTING EVAN CORDES TO THE COMMUNICATIONS COMMITTEE WHEREAS, thc City Council annually appoints rcsidents to assist City Council and City Staff in thc crcation of the Ardcn Hills Notes, a monthly newslcttcr; THEREFORE, BE IT RESOLVED: The City Council appoints Evan Cordcs to scrvc on thc Communications Committce. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27TH DAY OF JUNE, 2005. Beverly Aplikowski, MAYOR ATTEST: Michclle A. Wolfe, City Administrator \\Farth\Admin\Coundl\Rl'solutions\2005\OS-40, Appointing Evan Cordes to the Communications Committcc,doc . . . . . . ~ ---t\~ HILLS RECE!\!'-::~ MAY 2 7 2005 CITY OF ARDEN HILLS City Committee Application Form Datc 5/13/2005 General Information Namc Cordes Last 4425 Arden view ct Arden Hills, MN 55112 Home 651-631-8731 Fax w M.L Evan First Address City, State, ZIP Phonc Numbcrs Work 651-210-1942 Fax Email Address EvanWCordes@aol.com Committees If you wish to be considered for more than one conumttee, please order in number of preference. 1 Communications Parks, Trails, & Recrcation (PTRC) City Evcnts Task Forcc City Council Economic Devclopmcnt Commission Opcrations & Finance Planning Commission Website Task Force E1cction Judge Special Interests As the Council prioritizes its goals, it may create additional/new conunittees or task forces from time to time. Uyou have other specific areas or topics of interest please indicate those interests and we will retain your application for future openings in those areas as new committees are created. Other Intcrcsts Personal Information List your work experience. See Attached City COnuTUUcc Application FornI Page 10f2 List your work experiencc. . 11/04-CuITcnt- Lcgal Sccrctary Primus Law Officc 12/02\3-05/04 Data Analysist Goldsmith Agio Hc]ms 12/02-05/03 Scnatc Intcrn Scnator Satvccr Chaudhary's Officc List any Civic, Profcssional, and Community Activity Involvement. I havc becn a high school and thcn collcgc dcbatcr for thc last 6 ycars. I participatcd in many cxtra curricular in both collegc and high school, mostly in thc forcnsics and spccch dcpartments. Why do you want to be on a committee? I want to learn morc about thc city I have spcnt my cntirc lifc in as well as usc the skills I . havc to improvc thc city. What skills, strcngths, or abilities do you believe you will add to the committee? Having spent 3 years on my high school newspapcr's staff, including a ycar as cditor of my own page and a ycar as chief copy editor ofthc entirc ncwspapcr, I can bring valuablc expcricncc from having participatcd in communications activitics for many ycars. I also bring thc cxpericncc ofbcing a young pcrson; I can ]ook at things from a frcsh pcrspcctivc in an attcmpt to draw more pcoplc into rcading ncwslctters from thc city hall. Additional Commcnts: I just want to say I am looking forward to working with thc city in the near futurc and that I can positivc]y contributc to thc city of Ardcn Hills. Rcferences: I) Senator Satvcer Chaudhary- Phonc Numbcr- 612-207-5745 2) Alcxandcr Bajwa- Phonc Numbcr- 612-251-3435 3) David Lec- Phonc Numbcr 612-327-6073 . List any Civic, Professional, and Community Activity involvement. . Why do you want to be on a committee? What skills, strengths, or abilities do you believe you will add to the committee? List any additional comments. . References. I. Name Address Phone No. 2. Name Address Phone No. 3. Name Address Phone No. Please return this form along with your currcnt resume to: Attn: City Administrator City of Arden Hills 1245 Wcst Highway 96 Ardcn Hills, MN 55112 Phonc: 651.634.5120 Fax: 651.634.5137 . City Committee Application F onn Page 2 on . Prepared by: SC Depl.: CD Council Mtg. Date: 6/27/2005 Final Action Needed By: 6/27/2005 ~ ~HILLS City of Ardcn lIills Request for Council Action Agenda Item i~ hilAI!Mi' Authorization to secure TCAAP aooraisal services Budgeted Amount: $0.00 Actual Amount: $15.000.00 Funding Source: General Fund Reserves Council Action Request: Motion to approve authorizing staff to expend up to $15,000 for TCMP appraisal services Staff Recommendation: Approval of same Advisory Commission Action: Date Action . un. ..nm_ NotJl.{l{l~~I:l.I"'.n Not Applicable .. . Not applicable I "1 Commission ..' Supporting Documents (which are attached to this Action Form): . [gJ Memo/Letter: Staff memo dated June 22, 2005 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: This will require an amendment to the general fund budget Administrator/Staff Comments: Direction to place this item on the agenda is based on past Council action . Page 1 of 1 ~ ~HlLLS . MEMORANDUM DATE: Junc 22, 2005 TO: Mayor and City Council Michellc Wolfc, City Administrator FROM: Scott Clark, Community Dcvelopmcnt Dircctor SUBJECT: TCAAP Appraisal Scrviccs Pursuant to City Council dircction, staff is sceking authorization to cxpcnd up to $]5,000 for a TCAAP appraisal. Thc purposc of the appraisal will bc to dctcrminc a TCAAP "raw land value" that can bc uscd in our futurc negotiations with thc GSA. Thc key to this appraisal, if the City is to securc a comparablc analysis with thc GSA's new appraisal, will bc coming to an agrecmcnt with the GSA (a mccting has bccn arrangcd for Junc 30, 2005) on thc dcfinition of "highcst and bcst use." It is assumed that it will takc staff about a wcck to prcparc thc appraisal specifications and to identify appraiscrs to bid. It is also assumed . that to get back bids and to complctc thc appraisal will takc a minimum of sixty days from July 1,2005. Staffwill find out at thc Junc 301h GSA mccting thcir timetab]c. An affirmativc motion will allow staffto sccurc appraisal scrviccs without furthcr action by thc Council. I \Earth \PlanninglMisc Filesl TCAAPIGSA \Doc l.doc . . . . ~ ~H1LLS City of Arden lIills Request for Council Action Prepared by: SJ Dept.: Admin Council Mtg. Date: 06/27/2005 Final Action Needed By: 06/27/2005 Agenda Item . Motion to Approve the City of Arden Hills Emplovee Recol!nition Policv Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Motion to approvc thc City of Arden Hills Emp]oycc Rccognition Policy and Employcc ofthc Y car Policy. Staff Recommendation: City Counci] approval ofthc Proposcd Employce Rccognition Policy and Employce ofthc Ycar Policy. ..j\dvis()ry(:()rnrn issionj\cti()ll: Commission ..."-.-........................ ,.. j ., , -i--- Date Action . Notj\.ppHcable... .l'Jotj\.p.Plica~IEl.... .... .. . NotallllHcable -j , f>1"nning PTRC i---- , . Supporting Documents.(which are attached io t!ijs Action Form): I2SI Memo/Letter: Dated: 6/22/05 from Michelle Wolfe, City Administrator and Schawn Johnson, Assistant to the City Administrator D Resoiution D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: I2SI Attachments · Reviscd City of Ardcn Hills Employec Rccognition Policy · Employec ofthc Y car Policy · Sample Application Form and Other Rclatcd Information · List of staff mcmbcrs that arc mcmbcrs of thc Employce Rccognition Committce Financial Implications: Program will be included for considcration in thc 2006 proposcd budgct and on a ycarly basis thereaftcr. Administrator/Staff Comments: \\Earth\Admin\Assistant City Administrator\Requests for Council Action\2005\Motion to Approve the Employee Recogntion Policy- June 27, 2005.doc ~ ~HILLS MEMORANDUM . DATE: June 22, 2005 Agenda Item 3.E TO: Honorablc Mayor and City Council Mcmbcrs FROM: Schawn Johnson, Assistant to thc City Administrator Michcllc Wolfc, City Administrator SUBJECT: Proposed Employcc Rccognition Policy Backl!round Bascd upon thc dir~ction given by City Council at thc May 16th and June 201h work scssions, thc following changcs havc bccn madc to the proposcd employee rccognition policy: · Membcrs ofthc City Council discusscd thc possibility of installing a largc plaquc in the cntry way at City Hall to rccognizc staff membcrs for their ycars of servicc to the City; · An application form and selection criteria was crcatcd for thc moncy or timc savings idca portion of thc policy; · A definition was inscrted into thc cmploycc recognition policy dcfining cmployee retircmcnt status; · A policy was addcd that identifics diffcrent gift certificatc amounts for rctiring cmployecs bascd upon thcir ycars of scrvicc; · Thc criteria for the cmploycc of thc ycar process was rcdcfincd; · City cmployecs shall reccive a certificate from the City Council honoring thcm for thcir ycars of scrvicc. . City staff has revicwcd a number of cmployec rccognition policics that have been utilizcd by other communi tics. Departmcnt hcads belicvc that this policy rccognizes City staff in a fair an cquitable manner in thc following manncr : · Exceptional Employee Job Relatcd Pcrformancc; · Years of Service to thc City; · Money, Safcty or Timc Saving Idcas; · Employcc Rctiremcnts. Thc proposed policy wou]d imp]cmcnt an annua] cmp]oyee lunchcon that would bc uscd to rccognizc employcc contributions, rctirccs, years of scrvicc, and cxccptional job pcrformanccs ovcr the past ycar. Thc annual employcc lunchcon would bc schcduled for January of cach ycar and would bc budgcted for on an annual basis. . \\EarthlAdminlAssistant City AdministratorIMemo's and Lettersl2005\Employee Recognition Policy 6-27-05 CC MTG.DOC . . . An cmploycc of thc ycar would bc announccd at thc cmploycc lunchcon. Thc purposc of this policy is to rccognizc an employcc that is descrving of a special rccognition duc thcir accomplishmcnts and contributions to thc City over the past year. Recommendation City staff is rccommending City Council approval ofthc proposcd cmployec rccognition policy. Attachments: . Proposed Employee Recognition Policy . Propcsed Employee of the Year Policy . Proposed Employee of the Year Nomination Form . Proposed Money, Safety, or Time Savings Idea Recommendation Form \\EarthlAdminlAssistant City AdministratorIMemo's and Letters\2005\Employee Recognition Policy 6-27.05 CC MTG.DOC . ~ ~~HILLS EMPLOYEE RECOGNITION POLICY Thc City Council of Ardcn Hills cncourages and supports rccognizing cmployces who makc significant contributions to thc City. At its Septembcr 1994 mecting, thc City Council adopted Rcsolution No. 94-47, establishing an Employcc Rccognition Committcc (ERe). The City of Ardcn Hills hcrcby establishcs the following programs to rccognlzc all employccs. All programs are subjcct to budgct availability. Annual Employec Event . In apprcciation of City staff membcrs, thc City will host an annual employcc lunchcon in January to rccognize employee contributions, rctiremcnts, years of . scrvicc, and exccptional job performances over thc past year. Years of Service . Emp]oyces will bc rccognized for evcry five (5) ycars of employmcnt with thc City. Employces shall receive a certificatc from thc City rccognizing them for thcir years of servicc. The City will install a plaque in thc main lobby area at City Hall recognizing City employccs for thcir tenure and scrvicc to the community. Thc City Hall p]aque will bc available for public vicwing. Employecs will also rcccivc a Icttcr from thc City Administrator and thcir Dcpartmcnt Hcad or Supervisor acknowledging their ycars of service. A copy of this lettcr shall be insertcd into thc City Council non-agenda packct and the cmployee's pcrsonnel file. Exccptional Pcrformancc . Communication rcceived from rcsidcnts or other individuals rccognlzmg an cmployee for their supcrior performancc or scrvice shall bc copied to thc City Council in the non-agcnda packet, cmployec ncwslctter (pending employccs approval), and the employce's personnel filc. . . . . Retirement . Upon notification ofretircmcnt, (minimum of five years of scrvicc to the City and PERA rctircmcnt cligible) an employcc shall bc prcscntcd with a Mayoral Proclamation and a gift ccrtificatc based upon the following critcria: . Fivc Y cars of Scrvice to thc City of Ardcn Hills . Tcn Y cars of Service to thc City of Arden Hills . Fiftccn Years of Scrvice to thc City of Ardcn Hills . Twcnty Y cars of Scrvicc to thc City of Arden Hills . Twcnty-five Y cars of Scrvice to fbc City of Ardcn Hills . Thirty Y cars of Service to the City of Ardcn Hills $25.00 Gift Card $50.00 Gift Card $75.00 Gift Card $100.00 Gift Card $125.00 Gift Card $150.00 Gift Card All retiring cmploycc will bc asked to sclect a rcstaurant, rctail storc, or hardware storc ofhislher choice. Employee Newsletter . A bi-monthly cmployee writtcn ncwslettcr may bc published and distributcd to all employces and City Councilmcmbcrs. Thc newslctter may includc such items as cmployec birthdays (with pcrmission from thc cmployce), anniversanes, dcpartmcnt updatcs, cmploycc spotlights, etc. Money, Safety, or Time Saving Idea . Any cmployce may submit to thc Employcc Rccognition Committec (ERe) an idealconccptJproccss/solution that was implcmentcd within the City which resulted in significant cost savings or grcatly improved cfficicncy or safcty for thc City within the given ycar. Applications will bc judged based on the following eligibility standards and critcria: 1. Eligibility of employccs to participatc in thc program. All cmployees bclow the classification of department bead are cligible to receive awards. 2. Acceptablc Suggestions- . Reducc costs, duplication, time, safety, labor, spacc, materials/supplics, rccords, forms, accidents, cncrgy resources, or storagc filing space. . Incrcasc production, revcnuc, usc of cxisting facilitics and job intcrest. . Proposc improvcmcnts and standardization of forms, rcports, tools, cquipment, machincs, purchasing mcthods, and procedurcs. . Improvc scrvice to thc public. . Improve safcty conditions. 3. Unacccptable Suggestions-Suggcstions not decmed to bc acccptablc are: . Pcrsonal grievances. . Personal pay, hours of work or any classification matter. . Mattcrs rccommcndcd for study, review or survcy (Idcas already undcr considcration by thc City). . Matters that are the result of assigncd or contractcd audits, studics, survey rcvicws or rescarch. . Mattcrs that arc opinions, rather than specific recommcndations and suggcstions which only identify a problem but offcr no corrccti ve proposal. . Duplicatc suggcstions.A suggestion that is not original to the cmploycc who submittcd the idca. . Suggcstions that are within thc scopc of thc normal job rcsponsibility of an cmploycc. . Suggcstions which arc deemcd by the ERC to bc frivolous, impractical, retaliatory or inconscqucntial in charactcr. . Thc determination ofthc Employce Recognition Committee can not bc grieved. 4. Joint Suggcstions. Suggestions may be submittcd by a group of cmployccs. Should any onc mcmbcr of the group bc incligiblc for thc award, hc or shc will not sharc in such award. A joint suggcstion submittcd by two or morc cmployccs must bear the names of all individuals concerned on thc suggcstion fonn. . In evaluating money, safcty, or timc saving idcas, thc ERC will adherc to the following proccss: . Fcedback will be solicitcd from the employcc's Dcpartmcnt Dircctor to lcarn more about thc magnitude of thc improvcmcnt or cost savings to thc City. . Bascd on fccdback from thc Department Director and a rcvicw of all information, thc ERC may makc a rccommcndation to thc City Administrator to bring forth thc rccommcndation to thc City Council for its formal approval. . The City Administrator will notify thc employec's Department Dircctor of the City Council's approval or dcnial. . If approval is received, the cmploycc will rcccivc a $100.00 gift certificate from a vcndor of the cmployce's choice. . Thc emp]oycc's Dcpartment Director shall prcscnt thc award to thc cmployec. All moncy and time saving idcas approvcd for an award shall bccomc the propcrty of the City of Arden Hills. . . . e Employee Recognition Committce . The Employcc Rccognition Committec shall bc comprised of City staff. . Mcmbcrship will bc for a threc year tcrm. . Two ncw members will bc rotatcd to the ERC each calcndar year. . Thc ERC will mcet on a quartcrly basis. . Assistant to the City Administrator will coordinatc the ERC mectings. \\Earth\.Admin\Hurnan Resollrces\Policies\Employee Recognition Policy\Employce Recognition Policy 2005~Draft.doc . ~ ~~HILLS EMPLOYEE OF THE YEAR POLICY The City Council of Ardcn Hills cncourages and supports rccognizing cmployecs who makc significant contributions to thc City. Thc purposc of sclccting an Employcc of the Ycar is to: . Rcward cmployccs who arc adjudgcd by their co-workcrs to bc dcscrving of spccial recognition for thcir accomplishmcnts and contributions to the City. Thc City of Ardcn Hills hcrcby establishcs a policy to rccognizc an employce of the ycar in thc following manner: Procedure: . On an annual basis, cach cmploycc is givcn thc opportunity to nominatc a City cmploycc (or oneself) for Employcc ofthc Ycar. . Thc following categories reprcsent arcas which shall be uscd to dcterminc an Employee of the Y car. Each nomination must rclatc to cither onc of the catcgorics, and shall include a dcscription detailing spccific cost savings, ilIDovations, examples of excmplary performancc, ctc. which thc nominated cmployee has accomplished. I. Exccptional Pcrformancc-Consistcnt high-Icvcl of dcpcndability, reliability, responsibility and intcgrity ovcr a pcriod of employment with the city arc itcms mcasurcd in this catcgory. Rccognition is givcn to high quality ongoing consistcnt dcdication to the City. This catcgory also rccognizcs individual(s) who consistcntly projcct a positivc imagc ofthc City and its scrviccs to his/hcr co-workers and the gcneral public. 2. Significant Accomplishment- Oftcn an cmploycc is chargcd with thc responsibility or assumcs thc rcsponsibility of complcting a significant goal, activity, or project. Frcqucntly thc complction of such a project has a major impact on thc operations ofthc dcpartmcnt or thc City as a whole. This catcgory recognizcs cmployees for such accomplishmcnts. . Thcrc arc no rcstrictions on who can bc nominated and the samc cmploycc may bc nominated more than oncc if diffcrcnt rationale is used. . . . . Nominations shall remain confidcntial, and shall bc revicwcd by thc selection committee. Thc sclcction committcc shall bc comprised of members of the Employee Rccognition Committcc and a City Council rcprcsentative. The committcc shall use thc supporting rationale, submittcd with thc nomination in thc selcction proccss. Fcedback from thc cmploycc's supcrvisor will also bc solicited. Information submitted with thc nomination will be subjcct to vcrification. The nomince must be in good standing with thc City in ordcr to be considercd for this recognition. Final sclcction of an Employce of thc Year will bc madc by the Employcc Rccognition Committee. The committce rescrves thc right to not designate an Employcc ofthc Ycar ifthcy dcem thc nominations and supporting rationale received warrants no such selcction. Thc namc of the pcrson selccted as thc Employce of the Year will bc announccd by the Mayor at thc last City Council meeting of the ycar. An articlc will appcar in thc employcc and city ncwslettcr (along with a photograph) rccognizing thc cmployec and his/hcr accomplishments. The employcc will also rcceivc a plaquc recognizing the accomplishmcnt. This plaque will bc displaycd at City Hall for onc ycar in recognition of the employcc's accomplishmcnt and then givcn to thc cmploycc. Employee of the Year Committce . The Employcc of thc Year Committce will meet rcgularly in Octobcr of each ycar to rcview the nominccs and rccommcnd a candidatc for this award. . City of Arden Hills Employee of the Year Nomination Form Employce Nominated: Departmcnt: Nominatcd By (Optional): Thc following catcgories reprcscnt areas which shall be uscd to detcrminc an Employcc of the Year. Each nomination must relatc to either onc or all ofthc catcgories, and shall include a dcscription dctailing spccific cost savings, innovations, cxamp]cs of exemplary pcrformance, etc. which thc nominatcd cmployee has accomplishcd. Usc additional shcets of papcr if ncccssary. I. Exceptional Pcrformance- Consistcnt high-Icvcl of dependability, rcliability, rcsponsibility and intcgrity ovcr a period of cmploymcnt with thc city arc itcms mcasured in this category. Rccognition is given to high quality ongoing consistcnt dedication to thc City. This category also rccognizcs individual(s) who consistcntly projccts a positivc image ofthc City and its scrviccs to his/hcr co-workers and thc gcncral public. . 2). Significant Accomolishmcnt- Often an cmployce is chargcd with thc rcsponsibility or assumcs thc responsibility of complcting a significant goal, activity, or projcct. Frcqucntly the completion of such a projcct has a major impact on thc opcrations of the dcpartmcnt or the city ovcralL This catcgory recognizcs employecs for such accomplishments. Pleasc Rcturn thc Nomination Form to the Assistant to the City Administrator's Officc by October _ _ n' 20_ . . . . City of Arden Hills Employee Money, Safety, or Time Saving Recommendation Form Name of Employee: Dcpartmcnt: Moncy, Safcty, or Timc Saving Rccommcndation: Usc additional sheets of paper if ncccssary. Date information was submitted and rcvicwed by the ERC Committec: The following proccss and critcria will bc uscd by the ERC when evaluating thc moncy, safcty, or timc savings suggcstions: . Fcedback will bc solicitcd from the cmployce's Department Director to learn more about the magnitudc ofthc improvement or cost savings to the City. . Based on fcedback from the Dcpartmcnt Director and a rcview of all information, thc ERC may make a rccommendation to the City Administrator to bring forth the idca to thc City Council for formal approval. . Thc City Administrator will notify thc employee's Dcpartmcnt Director of the City Council's approval or dcnial ofthc suggcstion. . If approval is reccivcd, thc cmployee will reccivc a $100.00 gift certificate from a vcndor ofthc cmployce's choicc. . The employee's Departmcnt Director shall prcsent that award to the employee. * All moncy, safcty, and time saving idcas approvcd for an award shall become thc propcrty of the City of Ardcn Hills. . ERC Commcnts: Docs the ERC recommend that this money, safcty, or time savings idea be forward cd to thc Ci ty Administrator for furthcr rcvicw? Ycs No Date information was submittcd and reviewcd by the City Administrator: City Administrator's Comments: . Docs the City Administrator recommend that this money, safety, or timc savings idca bc forwarded to thc City Council for approval? Ycs No Datc information was submitted to the City Council: Datc information was rcvicwcd by thc City Council: City Council Commcnts: . . . . Does thc City Council rccommend that City cmploycc be recognized by recciving a $ 1 00.00 gift ccrtificate (vcndor of hislher choicc) for his/her moncy, safcty, or timc savings idca. Yes No Approvcd by thc City Council of thc City of Ardcn Hills on the _ day of 20 Bevcrly Aplikowski, Mayor Michelle A. Wolfe, City Administrator . Employec Recognition Committcc Members 1. Jackic Gritz 2. Pam Swecncy 3. Aaron Andrcws 4. Joc Mooney S. Murtuza Siddiqui 6. Schawn Johnson Term Expircs: January 1, 2006 Term Expircs: January I, 2006 Tcrm Expires: January 1, 2007 Tcrm Expires: January I, 2007 Tcrm Expircs: January 1, 2008 Tcrm Expircs: January 1, 2008 . . C 0:: 0 <( ~ I-< It) 0 0 <( 0 N Z ~ c 5 ~ - ...J >-, tJ 0 :i () III ~ ;: C) 0 ~ ole: () Q. Cl I- < 5 >. :I: ::> 1: ~ Q) - > N I-< 0 Q) V) - co - 8 ::r: (J ... g, I-< (J) 1tI Cl U ::!: ~ ~ ...J I-< Z z 0:: ~ ~ - - V) ~ C) ~ LO U') 0 :j 0 l--4 N ~~ 0 Z ~ 0 c ~ 0:= 0 ~ <( ~ f-4 f-4 F-< .,., 0 ~ 0 rJ) Z 0 N Z 8 J:I.l ~ C ~ 5 ..... ..J t3 :i ....... ~ 0 II) ~ t5 ~ ~ C) 0 ..II: ~ t5 a. ~ Q ..... <t: (j ~ ~ :>. :r: :J ;: .... Q) "- ..... 0 > N F-< Q) ~ if) ..... III ..... ~ u ... :c E:< 0 ~ ~ :>. F-< en III t5 Q ~ ~ ~ ~ ..J F-< Z z 0:= ~ ~ ..... - U V'l C) ~ ~ p., It) ~ Cf) 0 ; 1 ~ 0 ~ N f1t~ ~ ~ .",,~ . ( ! ~ ~HlLLS City ot Arden Hills Request for Council Action Agenda Item :11 PC #05-13 Holidav Stationstores PUD/SUP & Final Plat Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: 0 .prepared by: PH @ Dept.: Com.. Council Mtg. Date: 6/27/2005 Final Action Needed By: 7/1/2005 Council Action Request: Consider approval of Resolution #05-42 which would approve the Master and Final PUD / SUP and Preliminary / Final Plat for the development of the property at the southwest corner of Highway 96 and Round lake Road as a Holiday gas station with convenience store and car wash. Staff Recommendation: Approve Resolution #05-42 which would approve the Master and Final PUD / SUP and Preliminary / Final Pial for the development of the property at the southwest corner of Highway 96 and Round lake Road as a Holiday gas station with convenience store and car wash. Advisory Commission Action: Action Commission Not . Supporting Documents (which are attached to this Action Form): i:8J Memo/letter: 06.27-05 Staff Report to the City Council 06-01-05 Staff Report to the Planning Commission PUD/SUP Permit 05-13 i:8J Resolution (No. 05-42) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . ~ ~~H1LLS MEMORANDUM DATE: Junc 27,2005 Agcnda Item 6.A Mayor and City Council Peter Hellcgers, City Plan@ PC #05-13 Holiday Station Stores, Inc. Mastcr and Pinal Plan PUD and Preliminary / Pinal Plat (SW corncr of Highway 96 and Round Lake Road) TO: FROM: SUBJECT: Requested Action Considcr thc rcqucstcd a Mastcr and Pinal PUD / Spccial Use Permit and Preliminary /Pinal Plat for thc developmcnt of the property at the southwcst comcr of Highway 96 and Round Lakc Road. . Planninl! Commission Recommendation Rccommendation and Conditions of Approval At thcir Junc 1,2005 mccting thc Planning Commission reviewed Planning Case #05-13 and unanimously recommendcd approval (7-0) ofthe Mastcr and Final Planncd Unit Dcvclopmcnt / Spccial Usc Permit and Prcliminary Plat for the Holiday service station with conveniencc stylc rctail and a car wash, after making a finding that the special use ofthe dwclling units will not havc an advcrsc impact on thc surrounding propcrtics or on the community as a whole; subject to thc following conditions: 1. Thc applicant shall submit rcviscd plans, rcsponsive to thc commcnts from thc Plan Review Commcnts section of this rcport (I4A), for rcvicw and approval by thc City Planncr, City Engincer, and City Building Official, prior to issuance of building pcrmits. 2. Thc applicant and their contractors shall work with thc City Planncr and City Forester to savc as many cxisting (and healthy) trecs as possiblc in thc arcas dcsignatcd as landscapc space. 3. Rcviscd plans showing additiona] scrccning, prcfcrably in thc form of conifcrous trccs, along thc north and southeast sidcs of the propcrty to mcct the screcning requirement of 60% opacity. 4. Wall and canopy sign age shall be reduced to mcct the City's rcquircments of 60 squarc fcct and 25 squarc fcct (pcr strcet facing canopy edgc) rcspcctively. N:\Planning Cases\2Q05\05-13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDlNO)\06-27-05 CC Report 05-13.doc . Page 1 of4 5. The hcight ofthc frcestanding monumcnt sign shall bc reduced to 12 fcct to bc compliant with the City's Signage Ordinance. 6. The fucling canopy columns shall bc trcated with thc same brick as thc proposed building for design consistcncy and to more closcly match thc Gatcway Busincss District cxtcrior matcrial requircments. 7. Exccution of a PUD Permit/SUP Pcrmit draftcd by the City Attorncy and approvcd by thc City Council prior to the issuance of a Building Pcrmit. 8. Execution of a final plat prior to issuancc of thc Ccrtificatc of Occupancy. 9. Thc applicant shall submit an application for a Final Plat rcvicw within six (6) months following City Council approval of the PUD and Prcliminary Plat. 10. Thc applicant shall obtain all neccssary pcrmits from thc Ricc Crcek Water Shed District and Ramscy County. . Update Plat - Thc plat matcrials that are includcd in thc packet arc both thc prcliminary and final vcrsion for the Council to consider. Lot 1 of Holiday Lake Addition is the property that would be dcvelopcd for thc Holiday station; thc 3 outlets are remnant parccls from whcn thc City rcroutcd Round Lakc Road through thc formcr 1ndykiewicz propcrty. Thc plat would legally cstablish thcsc outlots as scparatc properties; which would be kcpt by the City. Since the final plat is includcd, Conditions of Approval #'s 8 and 9 could bc removed. Subscqucnt to thc Planning Commission mccting staff discusscd with thc applicant that cxtcrior . storagc is not pcrnlittcd unlcss cxpressly stated in thc PUD/SUP documcnt. Thc applicant has indicatcd that thcy would likc to have onc area for exterior storagc, at thc southeast corncr of the building, which would be no largcr than 77 square fcet. Plans showing this exterior storagc area have becn includcd in attachmcnt 6a-3. Staff would includc thc following condition of approval: 1 I. Extcrior storage shall be pcrmittcd consistcnt with thc cxtcrior storagc plan (SPI) in City Planning Filc 05-13. Finally, due to the proximity to a MnDOT roadway, MnDOT has begun reviewing the proposal for any potcntial impact on MnDOT's roadway systcm. Sincc MnDOT revicw has not bccn completcd, staff would like to includc the following condition of approval: 12. Compliance with MnDOT applicablc rcquiremcnts. Revised Conditions of Approval The new conditions of approval list would rcad as follows: N:\PJanning Cases\2005\05-13 Holiday Station Stores - Round lake Road and 96 - SUP, PUD, Preljminul)' Plat {PENDING)\06-27-05 CC Report 05-] 3_doc Page 20[4 . . . . I. Thc applicant shall submit rcviscd plans, rcsponsivc to the comments from thc Plan Rcview Commcnts section of this rcport (14A), for rcvicw and approval by thc City Planncr, City Enginccr, and City Building Official, prior to issuancc of building permits. 2. Thc applicant and their contractors shall work with thc City P]anncr and City Forcstcr to savc as many cxisting (and hcalthy) trees as possiblc in thc arcas dcsignatcd as landscapc spacc. 3. Rcviscd plans showing additional screening, prefcrably in thc form of conifcrous trccs, along thc north and southeast sides of thc propcrty to mcct thc screening rcquircmcnt of 60% opacity. 4. Wall and canopy signage shall bc rcduccd to meet thc City's rcquircmcnts of 60 squarc feet and 25 squarc fcct (per street facing canopy cdgc) respectively. 5. Thc height ofthc frccstanding monument sign shall bc reduced to 12 feet to bc compliant with thc City's Signage Ordinance. 6. Thc fucling canopy columns shall bc treatcd with thc same brick as thc proposcd building for dcsign consistcncy and to more c10scly match the Gateway Busincss District exterior matcrial rcquirements. 7. Exccution of a POO Permit/SUP Pennit draftcd by thc City Attorncy and approvcd by the City Counci] prior to the issuance of a Building Permit. 8. Thc applicant shall obtain all necessary pcrmits from thc Ricc Creek Water Shcd District and Ramscy County. 9. Extcrior storage shall bc pcrmittcd consistent with the cxterior storage plan (SPI) in City Planning File 05-13. 10. Compliancc with MnDOT applicablc rcquirements. Deadline for Al!cncv Actions - PUD/SUP The City of Arden Hills received the completed application for this request on May 1, 2005 Pursuant to Minnesota Statc Statue, the City must act on this request by July t, 2005 (60 days), unless thc city provides the pctitioncr with written reasons for and additional 60 day rcview pcriod. Thc City may with thc pctitioncrs' conscnt cxtend the review period beyond the 120 days. Deadline for Agencv Actions - Plat With rcgard to subdivision applications, Minnesota Statc Statutc 462.358 Subd. 3B indicatcs thc following: A subdivision application shall be preliminarily approved or disapproved within 120 days following delivery of an application completed in compliance with the municipal ordinance by the applicant to the municipality, unless an extension of the review period has been agreed to by the applicant. N:\Planning Cases\2005\05-13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDfNG)\06-27-05 CC Report 05-13.doc Page 3 of 4 This particular application was rcccivcd on May I, 2005. As a result, thc application must reccivc a preliminary approval or dcnial by August 30, 2005. Options 1. Rccommcnd approval as submitted. 2. Rccommcnd approval with conditions. 3. Recommend dcnial with rcasons for dcnial. Ifthc City denies thc petitioncrs rcqucst, n...it must state in writing thc reasons for the denial at thc time it dcnics the requcst." 4. Table for additional information. Attachments M-I 6A-2 6A-3 M-4 6A-5 6A-6 StaffRcport to thc Planning Commission - June 1,2005 Planning Commission Minutc Exccrpt - June I, 2005 Rcndcring providcd by the applicant at Junc 1,2005 meeting Exterior storagc plans submittcd by thc applicant PUD/SUP Documcnt 05-13 Rcsolution 05-42; Approving thc PUD/SUP and Plat for Holiday Stationstorcs, Inc. N:\Planning Cases\2005\05-J3 Holiday Station Stores Round Lake R02.d and 96 - SUP, PUI), Preliminary Plat {PENDING)\06-27-05 CC Report 05-] 3.doc Page 4 of4 . . . . . . City Council Meeting Attachment 6A - 1 Junc 27, 2005 . . . ~ ~ILLS MEMORANDUM DATE: June 1, 2005 PC Agenda Item 4.A TO: Planning Commission FROM: Pcter Hcl1egers, City Planncr SUBJECT: PC #05-13 Holiday Station Stores, Inc. Mastcr and Final Plan POO and Preliminary Plat for thc Indy propcrty SW corner of Highway 96 and Round Lakc Road Requestcd Action Consider thc requcstcd a Mastcr and Final POO ! Special Use Pcrmit and Preliminary Plat for thc devclopmcnt ofthe propcrty at the southwcst comcr of Highway 96 and Round Lakc Road. Backl!round Surrounding Area North South East West Site Data Size: F,~,R: Topography:' . Medium Density Residential Manufactured Home Park Industrial GB: Gateway Business Light Industrial Open Space Natural/Single Family Detached Residential (alon 96/across Round Lake) J-35W Right-oj-Way Low Density Residential R-1: Single Family Residential J-35W Right.ai-Way J-35W Right-ai-Way Industrial Vacant GB: Gateway Business 3.72 acres (162,170 square feet) 0.04 Moderately flat; slope at southwestern portion of property N:\Planning Cases\2005\05-1} Holiday Station SLores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDING)\06-01-04 PC Report Holiday OS-13_doc Page 1 of 13 " Master and Final Planned Unit Development / Special Use Permit. and Preliminarv Plat Thc applicant has requcsted that thc Planning Commission rcview two actions for this propcrty which arc (listed in thc ordcr that thcy will bc rcvicwcd): . · Mastcr and Final Planned Unit Dcvelopmcnt (PUD) I Spccial Usc Pcrmit · Pre]iminary Plat Overview The applicant is proposing a 5,563 square foot Holiday service station/convenience store with a car wash for the property at the SW corner of Highway 96 and Round Lake Road. The property is owned by the City of Arden Hills and a purchase agreement has been established between Holiday Stationstores, Inc. and the City of Arden Hills for the development of the property. It appears that the subject property was acquired by the City to allow the reconfiguration of Round Lake Road, providing the distance between the I-35W off ramp and Round Lake Road necessary to have a traffic control signal. It appears that following the City's acquisition of the property and reconfiguration of Round Lake Road the property was not replatted. The applicant has submitted a Preliminary Plat which shows the area for development as Lot I, dedicates Round Lake Road West on the plat, and also shows the three remnant pieces of the former property configuration as Outlots A, B, and C. The City would retain ownership of Outlots A, B, and C. The applicant's proposal for a service station/convenience store shows the building with the . front facing Round Lake Road to the east, the rear of the building with the attached car wash to the west, and the sides of the building as Highway 96 to the north and Round Lake Road to the south and east. The canopy for the fueling pumps is located further to the east than the principal building. In addition to the principal uses there are also several accessory items on the site including a propane tank, air pump, vacuums, and a pay phone. Master and Final PUD / Special Use Permit A Spccial Use Permit is rcquired for a servicc station with convcnicncc stylc rctail and a car wash in thc Gatcway Busincss District. Thc Planncd Unit Dcvelopment (PUD) proccss allows flcxibility in rcviewing the dcsign, layout, and othcr aspccts of dcvelopmcnt; to allow a dcvelopmcnt is in thc best intcrest of both the applicant and thc City. Thc applicant has rcquested additional signagc arca, use of a building matcrial which is not includcd in thc GB District standards, and rcduccd parking sctbacks along thc southcastcrn portion of thc sitc. Thc applicant has also proposcd the following featurcs to offsct thc aforcmcntioned dcficicncics: a monumcnt style frcestanding sign, supcrior building materials and dcsign for thc use, and a total oflandscaping materials approximatcly 4 times what is requircd. \\Earth\Planning\Planning Cases\2005\05-13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDING)\06- OJ -04 PC Report Holiday 05-13_doc Page 2 of 13 . " > .\ , i Preliminary Plat . Whilc thc rcconfiguration of Round Lake Road occurrcd in the late 1990's, the propcrly was not rcplattcd. The proposcd plat wou]d crcate onc lot, the dcdicatcd Round Lake Road, and threc outlots. The proposed dcvelopment would occur on thc onc lot, thc outlots would remain as City propcrly as would Round Lake Road. Review of a Prcliminary Plat cncompasses many ofthc critcria which will already bc covcred by thc PUD/SUP analysis; howcvcr plats (and subdivision) also have a slightly longer rcvicw pcriod. Thcreforc staff has includcd a separatc Prcliminary Plat rcvicw section (aftcr the Plan Review) which will cover items that were not previously discusscd. Plan Review IA. Zoning ~ Meets Requirements A scrvice station with convcniencc stylc rctail salcs and a car wash is listcd as a spccial usc in thc Gateway Busincss Zoning District. Building Sctbacks Following is a comparison of thc proposcd sctbacks as comparcd with thc setback standards cstablished by thc Zoning Ordinance. . Minimum Setback Standards Front Yard (East) Rcar Yard (W est) Sidc Yard Corncr (Round Lakc Road [south/southcast] / Hi hway 96 [north]) 50' 147' 45' 20' 105' 215' 20' 65' 38' 2A. Special Use Permit Analysis - Finding Required Spccial Usc/Spccial Use Pcrmit - Since the scrvicc station with convenicncc stylc retail sales and a car wash is listed as a special use in the Gatcway Busincss District, revicw of this item rcquircs that the Planning Commission (and City Council) considcr ccrtain nuisancc charactcristics. Scction 8, D, 3, b of the Ardcn Hills Zoning Ordinance statcs that thc City Council and Planning Commission: . \\EarthWlanning\Planning Cascs\2005\05-13 Holiday Station Stores Ruund Lake J{oad :and 96 - SliP, PUD, Preliminary Plat (PENDING)\06- 01-D4 PC Report Holiday OS-I3.doc Page 3 of 13 ,\ "...slzall consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole, in general, including but not limited to the followingfactors: existing and anticipared traffic and parking conditions; noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. " . 3A. Building Area I Floor Area Ratio I Lot Covered by Structure - Meets requirements The Floor Arca Ratio (FAR) mcasures thc total squarc fcct of building arca rclative to thc lot size. Thc floor arca ratio rcquircmcnt for thc GB District is bascd on the numbcr of stories of thc building. Thc maximum FAR for a ]-story building in the GB district is .30. Thc proposal shows a floor arca ratio of .04, far below thc rcquiremcnt. (%) (Squarc Feet) 30 % 5,563 Max . 4A. Landscape Lot Arca / Landscaping - Does not include trees in the 4.5-5 caliper inch category. (Meets area requirement and minimum total caliper inch landscaping requirement; does not meet requirement for percentage of caliper inches; does not appear to preserve any existing trees) Landscape Lot Area Thc landscape lot arca of a property may consist of: naturally vegctatcd areas, wctlands or ponding areas, p]anting beds, ground covcr and muleh arcas, dccorative walkways (not to excced 15% ofthc rcquired landscapc lot an:a), and outdoor rccrcation arcas. Thc inversc of thc landscape lot arca also determincs thc amount of hard surfacc arca a property may havc (i.e. 35% landscapc lot area = 65% hard surface arca). (Squarc Fcct) 56,760 (%) 35 %Min (Square Fcet) 109,421 (%) 67% \\Eanh\Plmming\Planning Cases\.2005\05-13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDJNG)\06- 01-04 PC Repon Holiday 05-13_doc Page 4 of 13 . :' " , Minimum Landscaping Requirements . Under thc City's landscape plan dcsign rcquiremcnts 17.38 caliper inches of trccs arc rcquircd (the minimum total calipcr inches requircd for trecs can bc arrivcd at by dividing thc gross sqllare footagc of all floors of thc building [5.563 by 320) for this casc. The applicant has proposed 56.00 calipcr inchcs of dcciduous and ornamcntal trccs and 33.30 caliper inchcs of coniferous trces on thc site. The result is 89.30 tota] calipcr inches of ncw trees, which mccts thc rcquircmcnt per the minimum landscaping requirements. In thc 4.5 to 5 Inch Caliper Inch catcgory thc proposcd landscaping does not meet thc requ;red 3.48 calipcr inchcs. Howcver, this is offset by the propos cd landscaping being morc than 4 timcs thc rcquircd total amount. Caliper Inches of Trees (required / proposed) Required for buildings of 1-2 50 % /8.69) 30 % /5.21) 20 % /3.48) Stories Proposed # of (61.30) (28.00) (0.00) Caliper Inches . L'.,~ **Thc coniferous trees arc listcd undcr the 2-3" calipcr catcgory (8' trec hcight /2.4 = 3.33 c-i.) ** *The numbers listed under the "proposed" section are for new trees only; the existing trees on site would not to be preserved. The Landscape Plan section of our Zoning Ordinance Procedural Manual reads "A reasonable attempt shall be made to protect and preserve existing trees and incorporate them into the landscape plan. " 6A. Sigoage - The proposed signage does not meet certain maximum size, height, and area requirements. Thc area proposcd for dcvclopmcnt is locatcd in thc Gatcway Busincss District (Sign District 7) but also is the only propcrty in that zoning district that also has frontagc on Highway 96 (Sign District 6). Thc naturc of this type of dcvelopment is to draw business from the roadways it is adjaccnt to. Thercforc, the proposcd devclopmcnt is morc consistcnt with the signagc requircmcnts of Highway 96, than thc signagc requiremcnts of Sign District 7 which arc primarily destination oriented. Staff has rcvicwcd the signagc as comparcd to the requircmcnts of Sign District 6. The plans indicate onc monumcnt sign pcrpendicular to Highway 96 at thc northwest portion of the propcrty, and somc signagc on the building and fucling canopy. In addition to thc Sign District I) rcgulations, section 333.12 of thc Sign Ordinance allows anothcr 25 squarc fcct of . \\EaTth\J"lanning\Plarming Cases\2005\05-13 Hali,by Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDlNG)\06- 01-04 PC Report l[oliday 05-13_doc Page 5 of 13 .' } signagc for cach edgc of a service canopy facing a street. This scrvice canopy signage can be illuminatcd but no othcr part of the facc ofthc canopy is allowcd to bc illuminatc. . Following is a comparison of what Sign District 6 would allow versus the amount of signagc proposcd: Signage Type of Sign Sign District 6 Regulations Proposed Wall Sil!na~e Max Area 60 sf 86 sf Max Height nonc - . Lightinl!: External/Internal Internal Freestandin~ Signage Max Arca 45 sf 93 sf Max Hcight 12 fcct 15 feet (sign and support) Lighting Extcrnal/Intcrnal Backlit Auxiliary Si~na~e Wall 6 sf 7 sf Frecstanding 6 sf Max Height Wall 6ft 2.8] fcct (of Sign Facc) Freestanding 6ft 7.75 fcet Service Canopy Signage Max Area 25 sf pcr strcct 36 sf (south) facing canopy edge 36 sf (cast) 36 sf (north) . Thc total amount of signage is approximately 294 squarc fcct whcrcas 192 squarc fcct would bc permitted through the sign ordinance. Overall thc wall signage cxcccds thc requircmcnt by 26 squarc fcct, thc frccstanding signage excccds thc rcquircmcnt by 48 square feet, thc auxi]iary signagc cxcecds the rcquiremcnt by ] squarc foot, and the canopy signagc cxcceds the rcquiremcnt by 33 squarc fcct. In addition, thc frccstanding sign is backlit which is not allowcd, and thc ovcrall hcight of the sign is 15 fcet whcreas 12 fect is thc maximum. Thc hcight of thc frccstanding sign facc itsclf is not supposcd to cxceed 6 fect; the proposcd frccstanding sign face is 7.75 fcct in hcight. Thc usc of a monument style frcestanding sign rathcr than a pylon sign should bc a mitigating factor. Thc usc of thc backlit lighting for this sort of frcestanding sign is common for scrvice station/convcnicnce store uscs and would seem to bc thc bcst sty]c oflighting for this sign. Reductions to thc base or thc dccorativc cdging ofthc frecstanding monumcnt sign should allow thc total frccstanding sign hcight to mcct the l2-foot rcquiremcnt. Additionally the canopy signs and wall signs should bc rcduccd to meet the rcquircd 25 squarc fcct cach strcct facing cdgc and 60 squarc feet respcctively. \\Earth\Planning\Planning Cases\2005\05-13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDING)\06- . 01-04 PC Report HoJiday05-13.doc Page 6 of 13 " . . . " j 7A. AestheticslBuilding Materials - Use of EFIS as accessory building material; not listed as permitted building material. Thc building acsthetics includc a s]opcd and shingled roofto makc thc building appear more rcsidentiaL Thc building itself has a primary matcrial of brick with glass windows along the front (east) of thc building and also a fcw windows into thc car was on the wcst. Somc EFIS is us cd as an acccssory matcrial along the top portion of thc building (top quartcr of the building walls). Whilc not listcd as a permitted building matcrial in thc GB District, the EFIS is not thc primary building material and a]so hclps to brcak up thc mass of thc building. Additionally, thc plans of the proposcd dcvclopmcnt show metal fucling canopy columns. Staff would rccommcnd that thc cxtcrior of the columns bc trcatcd with thc samc brick material from the building cxtcrior to maintain thc consistency of dcsign throughout the dcvclopmcnt, and to morc closely match the GB District building matcrial rcquirements. SA. Height of Buildings - Meets Requirement Building hcight for a slopcd roof is calculatcd from gradc to thc midpoint bctwccn thc ridgc of thc roof and thc eavcs. Thc plans show a building with a hcight, based on this mcasurcment at approximately 23.5 fcet, wcll within thc hcight requircments for the GB District. Thc height to the top of thc roof ridgc would bc approximatcly 35 fcct. 9A. Parking - Meets requirement Applicablc parking standards includc thc following: . Rctail Salcs: I spacc for cach 150 sq. fect of gross rctail sa]cs floor area The requircment based on gross rctails salcs floor spacc would call for approximatcly 21 spaccs. Thc applicant has proposcd 24 spaccs; that number includcs 2 ADA handicappcd parking spaccs. lOA. Traffic, Access, and Circulation - Meets requirement Thc sitc plans show two acccss drivcs to thc sitc; one at thc castcrn sidc of thc propcrty, the othcr using an cxisting approach at thc south sidc of thc property. A mcdian scparates north and southbound traffic on Round Lake Road. Due to thc median, the north access drivc is csscntially a right in and right out only acccss. Signagc should be includcd at thc north access drivc that read "No lcft turn" and/or "Do Not Entcr" (for drivers who may attcmpt to make a left turn into thc southbound traffic lanc). \\Earth\Planning\Planning Cascs\2005\05-1J Holiday Station Stores - Ruund Like Road and 96 - SUP, PUD, Preliminary Pial (PENDfNG)\06- 01-04 PC Report Holiday 05-13.doc Page 7 of 13 " ) ) The City Enginecr and thc County Traffic Enginccr have rcviewcd thc applicant's plans. The County Traffic Engineer did not scc any traffic problcms that would bc caused by thc . proposed dcvclopmcnt. Thc City Enginccr madc the following rccommcndations rclatcd to traffic, access, and circulation: · Coordinatc with City staff to includc sidcwalk connections to the existing sidcwalk on thc east sidc of W. Round Lakc Road and to the futurc trail along the south side of Highway 96. Thc dcveloper shall be rcquired to construct a ped ramp on thc cast and west side of Round Lakc Road and in the sidc for ADA acccss. Thc sidcwalk shall be a 5' widc concrctc walk. · Rccommcnd that the north drivcway bc furthcr away from Highway 96. Suggcst ccntcring it with the pump island? · PI case indicatc striping and signagc on thc sitc plan. ttA. Scrc~ning - Needs additional screening along northern and southeastern edges of the property Scrccning (as statcd in scction 5A, buffcr yards) is rcquircd to bc a minimum of60% opacity bctwccn this propcrty and thc ncighboring rcsidcntial properties to thc north. In addition mechanical equipmcnt is requircd to bc scrccncd from vicw and dumpstcrs are requircd to be placcd within dumpstcr enclosurcs. Thc dumpster is locatcd within the building ofthc proposcd dcvclopment and thcrcforc is comp]etely screcncd. The applicant will nced to vcrify that all mechanical cquipmcnt is scrccncd, consistent with Scction 6E4j ofthc City's Zoning Ordinance, including thc transformcr (shown as sitc plan notc #21). . Scrccning of any business or parking lot in proximity to a residcntiallot (including across strccts) is required to havc scrccning of at Icast 60% opacity. Bascd on thc proposcd landscapc plans it does not appcar that thc adequatc Icvel of scrccning has been achicvcd. Staff would rccommcnd modification to thc landscapc plan to includc using thc Norway Pine trccs to thc north of thc fucling canopy and to the southcast of thc fucling canopy whcrc thc sitc will bc brightcst. Thcse changes should allow thc proposcd dcvclopment to mcet the 60% opacity screening requircmcnt, and should also hettcr protcct thc charactcr ofthc homes to thc north and to thc cast and southcast across Round Lakc. Staffs proposed modifications could be achicvcd by simply rearranging thc cxisting planting matcrials or could include additional coniferous trecs. 12A. Lighting - Exterior Lighting of Building Fat;:ade needs to be reduced; Light fixture M should include shields/shrouds or be the jIat lens style. Gencral requiremcnts for lighting statc that the source of lighting shall bc conccaled or hoodcd and also that lights shall not cast light excceding a mctcr rcading of 1.0 foot candlc on thc travellancs of adjoining public strccts or 0.4 foot candIes on adjoining rcsidential propcrty. \\Earth\Planning\Planning Cases\2005\05-13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, PreliminaT}' Plat (PENDING)\06- 01-04 PC Report Holiday 05-13.doc Page 8 of 13 . I, , . . . ) Thc overall lighting lcvels in the proposcd dcvclopment arc consistcnt with City code rcquircments. Howcver, exterior building fayadc lighting is not supposcd to exceed 25% of thc fayadc visiblc from rcsidcntial property (the north and east). If facadc lighting is used at scrvicc stations, it is typically to makc the building fccl safcr for customcrs and employees. In addition, fayade lighting does not need to bc cxtrcmcly bright. If modifications are madc to thc fayadc lighting, staff would rccommcnd that sufficicnt fayadc lighting bc maintaincd around thc firc cxit and the cmploycc cntrancc. Thc applicant has proposcd several diffcrcnt lighting fixtures. Thc "E1cctrical Sitc Plan" in thc applicants p]ans lists thc Ictters of thc light fixturc with an "X" bclow to symbolize thc numbcr fixtures prcscnt (i.e. M/XX = two stylc M fixturc lights on onc polc). Basically type Rand typc D lights arc uscd undcr the fueling canopy arca. Light type M providcs acccnt lighting around thc north, south, and west sidcs ofthc building. Typc B lighting is uscd to illuminatc the main cntry area. Thc light type (i.c. B) corrcsponds to thc Ictters listed on the lighting cut shccts included in the plans providcd by thc applicant. Thc typc D lighting is thc main sourcc of illumination for thc fucling canopy area. Thesc lights are a flat ]cns, so thc source of illumination should not bc visiblc from the sidcs. Typc R lighting is a flood light dircctcd to illuminatc thc fueling pumps. Type B lighting is an overhead HID light which apPCar to bc installcd abovc the main entry and directcd downward for illumination. The typc N lighting providcs acccnt lighting around thc othcr sidcs ofthc building; thc lighting would shinc up and down. Finally thc type M lighting is thc gcncral parking lot lighting for the rcmainder ofthc sitc. Thc fixturcs appear to bc double mounted (back to back) on a sing]c po]e and iIIuminatc just inside thc pcrimcter of the site. Again, thc ]ighting levels are consistent with City regulations. Staff would suggcst that thesc lights bc shroudcd (shieldcd) or thc flat clear lens as statcd in thc cut shccts (rathcr than the contoured clear lens). This should conceal thc direct source of illumination from most vicwpoints. 13A. Grading, Drainage, and Utilities - Revised plans to address the comments and questions of the City Engineer regarding Grading, Drainage, and Utilities should be submitted. The City Enginccr has rcvicwed thc applicant's plans and has indicatcd arcas for rcvision of plans and arcas wherc additional details are rcquircd. Thc P]anning Commission should rcview the plan rcview comments bclow and dctcrmine ifthcy arc comfortable with thc City Enginccr's rccommendations as thcy relate to thc grading, drainage and utility plans. Ifthc Planning Commission is comfortable with the plans subjcct to thc City Enginecrs recommcndations, a condition should bc addcd directing thc applicant to submit rcviscd grading, drainagc, and utility plans to the City Enginccr for rcview and approval prior to thc issuance of building pcrmits. \\Earth\Planning\Planning Cases\1005\05-lJ Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDING}\06- 01-04 PC Report Holiday 05-13.doc Page 9 of 13 .' The applicant would also bc rcquircd to obtain thc neccssary pcrmits from the Rice Crcck . Watershcd District in rcgard to drainage, crosion control, and stormwatcr. 14A. Additional Plan Review Comments ~ Plan review comments received from City staff, the Lake Johanna Fire Department, and Ramsey County Traffic Engineer. a. Coordinatc with City Staff to includc sidcwalk conncctions to thc cxisting sidcwalk on thc cast sidc ofW. Round Lakc Road and to the futurc trail along thc south side of Highway 96. Thc dcvelopcr shall bc requircd to construct a pcd ramp on thc east and wcst side of W. Round Lakc Rd and in thc site for ADA access. Thc sidcwalk shall be a 5' widc concrctc walk. b. Notcs 13 and 22 don't appcar to bc labclcd on thc plan shcct SPI. c. Enginecr recommcnds including a sand basc undcr the class 5 aggrcgatc basc for bituminous pavcmcnts to rcducc frost heavc duc to c1aycy soils. d. Plcasc indicatc the concretc pavcmcnt scction (class 5 aggrcgatc basc, sand dcpth). c. Rccommcnd that thc north drivcway be further away from Highway 96. Suggcst centcring it with thc pump island. f. Is thcre a minimum distance a propanc tank can bc locatcd to a transmission line? Docs ovcrall static clcctricity havc any affcct with gas station operations ncarby? g. Plcasc indicatc striping and signagc on thc sitc plan. h. Confirm match spot elcvations of south drivcway, whcther it has a crowned centcr linc of straight slopc. Please dcsign south drivcway to minimizc runoff from cntcring W. Round Lakc Road. Introduce low point at CB5. I. Recommcnd an additional hydrant in thc southcrn part of thc site, ncar the undcrground storagc tanks. Currcnt hydrant appcars too close to the building. Contact Lakc Johanna Firc Dcpartmcnt for thcir input on this. J. Owncr shall be rcsponsiblc for all storm scwcr, sanitary sewcr and watcr main maintenancc. k. Plcasc add catchbasin(s) on thc northern drivcway and dcsign drivcway to minimize water from flowing onto W. Round Lakc Road. Wc rccommcnd a swalc across thc drivcway to kccp parking lot runoff from entering W. Round Lakc Road. I. Note that storm scwer gocs undcrncath thc propanc pad. May want to relocate. m. Notc that thc propanc pad is on a stccp slopc. Arc there plans for a rctaining wall? n. Plcasc include concrctc apron pcr City dctail standards. (Sce attachment 4A-....J. o. Plcasc turn off property linc tcxt info on utility plans and grading plan. p. Plcasc fix contour text for ]cgibility. q. Pleasc include important spot elevations on grading plan, cspccially, bctwecn Round Lakc Road and curb south of the northcrn drivcway. Also include gradcs (3:1) in grading areas and slopes (perccntagc) on the parking lot with flow arrows. \\Earth\Planning\Planning Cases\2005\05- 13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Prellminary Plat (PENDING)\Ofi- 01-04 PC Report Holiday 05-13_docE Page 10 of 13 . . " . . . " r. Notc that the existing storm sewer on W. Round Lakc Road near thc watcr and sanitary stubs docs not flow to pond (as you indicatc) but flows south to thc ncxt set of structurcs. s. Plcasc fix contours on thc south driveway. I. Pleasc indicate DIP pipe aftcr CB5 and a valvc to closc thc storm sewer in casc of a major spilL This will prcvent the gas from cntcring the pond and allow time for a vac truck to arrivc and clean up the gas in thc pipc nctwork. u. Arc grcasc traps rcquired for spill contro]? v. Is thcrc a Spill Prevcntion Plan preparcd? Plcasc scnd a copy to the City. w. Plcasc turn off storm drainagc text info on shcct LL x. Firc dcpartmcnt connection nccds to bc within 150' of the hydrant. y. Car wash will also nccd to bc sprinklcrcd. z. Thc dcvelopcr will bc requircd to obtain a pcrmit from Ramsey County for work within thc Highway 96 right-of-way. aa. Applications for building permits shall bc submitted two wceks prior to thc planned date of construction. Building pcrmits approvcd by thc Building Official shall bc rcquired prior to thc start of any construction. bb. It docs not appcar that any trces wcre prcscrvcd. Plcase notc that the City's Zoning Ordinancc Proccdural Manua] includcs in thc rcquircmcnts for Landscape Plans: "A rcasonable attcmpt shall bc made to protcct and prcscrve cxisting trccs and incorporatc them into thc landscapc plan." Thcre may bc somc potcntial for trec prescrvation at thc northwcst and southwest portions of thc site. cc. Xccl encrgy contact and any other major utility contacts relevant and spccify that contractor to coordinatc with thesc cntities bcforc and during construction. dd. Plcasc submit a remova] shcct indicating saw-cutting locations, tree rcmoval, etc. (Ce. Any traffic control nccdcd during construction should bc refcrcnced on thc plans. ff. Pcrmits from Ricc Crcek Watershcd District will bc required. Pleasc contact RCWD at 763-398-3070 for morc information. Preliminary Plat Review lB. Lots. Lots I will mcct thc rcquircmcnts for scrvice station with convcnicncc stylc retail and a car wash uscs in terms of lot width and arca. Thc plat also includcs 3 outlots and dedicatcs Wcst Round Lake Road as a public strcet. The outlots includc a ponding arca at thc southcast corncr ofthc former propcrty (betwccn Wcst Round Lakc Road, thc Nott Company propcrty, and Round Lakc), a triangular piecc at thc southcast corncr of Highway 96 and West Round Lakc Road, and a strip along the wcst ofthc propcrty that was whcrc thc prcvious alignment of Round Lakc Road had bccn. Thc lot is thc only area that would bc dcvclopcd and ownership transfcrrcd, thc outlots and road would remain City propcrty. 2B. Minimum Lot Area/Dimensions. Thc minimum lot arca and dimcnsion rcquircmcnts from the GB District do not apply to scrvicc stations with convcnicncc style rctail and a car wash. Thc proposed lot arca for Lot I is 162,170 squarc fccl. \\Earth\Planning\Planning Cascs\2005\05-13 Holiday Statk1T\ Stores - Round Lake Road and 96 - SUP, PlJl.), Preliminary Plat (PENDING)\06- 01-04 PC Report Holiday 05-l3.doc Page 11 of13 , ) 38. Easements. City subdivision regulations requirc cascmcnts at least twelvc (12) fect widc ccntcrcd on lot lincs for utilitics and shall bc dcdicatcd to the City. It should bc noted that thc City will not assumc responsibility for maintenancc of thcse areas. Rather, thc eascment would allow acccss if it is cvcr nccessary to entcr thesc arcas. Thc plat shows sidc and rcar cascmcnts of (1 0) fcct ccntcred on lot lines (5 fcct onto the Holiday property) and (20) fect centcrcd on street sidc Jot lincs (10 fect onto the Holiday propcrty). Thc applicant should changc thc sidc/rear eascment ovcr their property from a 5 f00t width to a 6 foot width. . In should be made clcar that Holiday will be thc owncr of Lot 1, Block I, Holiday Lakc Addition and Wcst Round Lakc Road as well as Outlots A, B, and C, should bc dcdicated to thc City. Preliminary Plat - Deadline for Al!encv Actions With rcgard to subdivision applications, Minnesota Statc Statutc 462.358 Subd. 3B indicatcs the following: A subdivision application shall be preliminarily approved or disapproved within 120 days follOWing delivery of an application completed in compliance with the municipal ordinance by the applicant to the municipality, unless an extension of the review period has been agreed to by the applicant. . This particular application was rcccivcd on May I, 2005. As a rcsult, thc application must rcccive a prcliminary approva] or denial by August 30, 2005. Staff Recommendation In Planning Case #05-13 staff recommends approval of thc Mastcr and Final Planncd Unit Dcvelopmcnt I Spccial Usc Pcrmit and Prcliminary Plat for the Holiday scrvicc station with convenicncc style rctail and a car wash, aftcr making a finding that the spccial usc ofthc dwelling units will not have an advcrsc impact on thc surrounding propcrtics or on the community as a who]c; subjcct to thc following conditions: I. Thc applicant shall submit rcviscd p]ans, responsive to the comments from the Plan Revicw Commcnts scction of this report (14A), for review and approval by thc City Planncr, City Enginccr, and City Building Official, prior to issuancc of building pcrmits. 2. The applicant and thcir contractors shall work with thc City Planncr and City Forestcr to savc as many existing (and hcalthy) trces as possiblc in the arc as dcsignatcd as landscape spacc. 3. Rcviscd plans showing additional scrccIling, prcfcrably in thc form of coniferous trccs, along the north and southeast sidcs of the property to mcet the scrccning rcquircment of 60% opacity. \\Earth\Planning\Planning Cases\2005\05-13 Holiday Station Stores - Round Lake Road and 96 - SUP, PUD, Preliminary Plat (PENDING)\06- . 01--(14 PC Report Holiday 05-13.dDC Page 12 of 13 , , . . . ) 4. Wall and canopy signagc shall bc reduccd to mect thc City's rcquiremcnts of 60 square fcct and 25 squarc fcct (pcr strect facing canopy cdgc) respcctively. 5. The hcight ofthc freestanding monumcnt sign shall be rcduced to 12 feet to bc compliant with thc City's Signagc Ordinancc. 6. Thc fueling canopy columns shall be trcatcd with the samc brick as the proposcd building for design consistency and to morc closely match thc Gatcway Busincss District exterior matcrial requircmcnts. 7. Exccution of a PUD Pcrmit/SUP Permit draftcd by thc City Attorney and approvcd by the City Council prior to thc issuancc of a Building Pcrmit. 8. Exccution of a final plat prior to issuancc of thc Ccrtificate of Occupancy. 9. Thc applicant shall submit an application for a Final Plat revicw within six (6) months following City Council approval of the PUD and Prcliminary Plat. 10. The 'l.pplicant shall obtain all ncccssary pcrmits from thc Ricc Crcck Water Shcd District and Ramscy County. Options I. Rccommcnd approval as submittcd. 2. Rccommend approval with conditions. 3. Recommcnd dcnial with reasons for dcnial. If thc City denics thc petitioncrs requcst, "...it must state in writing thc reasons for thc dcnial at thc timc it dcnics thc rcqucst." 4. Tablc for additional information. Deadline for Agencv Actions - PUD/SUP Thc City of Arden Hills receivcd thc complcted application for this rcqucst on May I, 2005 Pursuant to Minncsota State Statuc, thc City must act on this request by July 1,2005 (60 days), unlcss thc city provides thc petitioner with writtcn rcasons for and additional 60 day rcvicw period. Thc City may with the pctitioners' consent extcnd thc review pcriod beyond thc 120 days. Attachments 4a- I Location Map, other pcrtincnt maps 4a-2 SUP/PUD Plans, Prcliminary Plat, and statcmcnt of requcst submitted by thc applicant 4a-3 URS access drive apron dctail (rcfercnccd in the Plan Rcview Commcnts) 4a-4 Lctters from rcsidcnts pcrtaining to this casc \\Earth\Planning\Planning Cases\2005\05-lJ Holiday Station Stores - Round Lake Road and 96 ~ SUP, PUD, Preliminary Plat (PENDING)\06- 01-04 PC Report Holiday OS-I3.doc Page 13 of 13 , . '. ; J . Planning Commission Meeting Attachment 4a - 1 . . June 1,2005 .~ <{z ~ ~.~^ ...,- . 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'1,1"" ~ : l-~"e~ ~ Hf;!~i! lD .3...~0n':l m ~!H;ii~ m iiiU"'II'i fJ) i-.~priii ~ mdtU' S j'ifh o ..c~';t o ;g.l~ H >- ~..1Jla:Ulj; (1) ;~!If-UJ E .~><ri'l' CQ hBlh..: 0:: i"UUtil'! Ij1Ii}'''h .. _', .,1-, G j.; i;;ljll 2 ,l;'P"~ ::I iuhi!1~i: : ~Jl;4ad~ ldh~lH '" o o '" ~ ~g ;: -. i~" M .- .. .! ~2:.2Q" Ii> ..., ~ ..., ~ ,; .S! Q yll:lO::l Q.Q"'@: ""filII. ~ ",::l ... " fIl ...:e ; '0 0:1: II: 1 (f) ~ ~ ~~~ ~- ..,,,:::; ,..0= r...-' ~!~a~ ~ 03;:1:-- 5,!:~:2~ .F I ~< -t . . . /~ Planning Commission Meeting Jnne 1, 2005 Attachment 4a - 2 [/ ,'. . Proposed Holiday Stationstore Road 96 and Round Lake Road West Arden Hills, MN Submittal for Approval Planned Unit Development Special Use Permit Preliminary Plat , / .' Holiday Stationstores is proposing the development of a convenience store with gasoline service and a car wash on a 2.79-acre parcel of land located at the south west Corner of County Road 96 and Round Lake Road West in Arden Hills. The facility will include a 5,563 square feet convenience store and attached car wash building with a gasoline-dispensing system which can serve 12 cars. The Holiday Stationstore will provide a variety of grocery, health and beauty aid products as well as baked goods, prepackaged sandwiches and a wide assortment of beverages. This "state of the art" facility will incorporate the latest technology in gasoline fueling equipment. The interior design of the convenience store will incorporate earth tones and ceramic tile flooring. The exterior of the building will be constructed with brick, EFS, glass and tile. Included in this application is a request for the approval of a Planned Unit Development, Special Use Permit and the Preliminary Plat. The Preliminary Plat will subdivide the existing City owned property into the proposed Holiday Stationstore property. 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Ii> !<' ~~ ~ , ~ ~ '~.2~~: , ~ ~hb~ I I ..., \Q ~~H ~ i~:~~ " "~~ 'Jo ~W'3~ n~~ ~ !lI_,~~~ """8 ti OJ m; E~ii! "''l:'''~ ~C(~~~ ' i H~" , " H\ STATIONSTORE Arden Hills, MN Canopy Elevations & Signage '^ .. .J 14'-b' , o . - - A: Q ~ ~ ~ 1,0 ;1 l~ ~ PI ~~~ ~!:rC I~! ~, Hi, ~~ 'll~ ~ I ij % o - - A- D '< ~~~~. U> L I >::l'"-".-" ~~g 2: gCIQ ~ ." '" ~ :.:. ".g~~ l:l ~'" >- L~~~a.r ... 0101-->...... .. __1:1.: ........ [~~~ ~ ;;- ~~?5~~ ~ ~ NN'" (fJ !O,b~g:~- " ""N.." ~ 3 g:g~; ~ 8 . ~ " N ~ ~ 0 , ~ 0 g ~ n n j z > z ~ 0 m ~ ~ I II I I I Ii III~I~~~I'" l .11111 H~ir~ ~ ~ I I f ~I~i~l; :;g~. I ~~~Ii~ ~ I! ~ i ~lld~'A 233.'4" ~ , z, , it B II J " .' 117/8" en w '" z " 0 0 ~ r 2 m OJ m ~ rn m 0 m ~ r i ~ ~~2l w~g , , q ~ Ei~j; e:H QSl z ~ ~ .Ol;:j 'q~ S~ ! ~ ~E~ ~ ~! 00 , ~~ , , , ~~~ , z ;~ '1~ 1 :; 5 E~ 0 . "'0 " 13116' en ~ '" z 0 0 Ui ~ 0 " eo m m Z rn m JJ Ui r ~ Z 0 , _11518' , . . ii i~ ;;"- U " ~ n n 0 z 0 ~ ~ " m ~ ~ " z " ~ ~ ~ en m N +1; +iI, m Z r ~ :0 G) m '" '" >- z o ~ 'U <;; Z 'iIi, ), 'ilL; "11 o x,o o ';>40 ... XI" .... X10 X10 o >'0 o Xl"'. q, >'0 o " ~ s '( Pi '\> <Ii '" p ~, 'S + '> 'Ii p.1' + -I, "11\ " '> m , m (') -i ;:0 o :0- , (fJ ::j m '1J , :0- Z , " ",11- + " " ' iI \I, II" ,p II <Ii -'(, '> 'I &, ,y, '> p '( Ii '1,,' 'Ie ." <(, n. <, 1( I" <, <> <\ '> o ~I< \1,. '" + 'I , 'k ':;: '" '" " '" '" '" " '" ". " '" '" '" " I + o '.' '> l( '" 'hi 1<,'+ '. + + ,,,- + ' ') Pi ;;, 'h, + + Pi J;, 'Il + + + '> '" '1,", + + <I) if; 'Ii i' '1 'I' '% II + .1" ~ ""i'k 'I '0 'i <\ n. <h. -; '" 1),,,. i\ II ",", 11 '\ A< '11 Ii '" 'I; '" iil ,;, I, iI '" + 1\ q '> .i, '+ 11 Pi + + II (f)m -I' m~ 'U-i S;:::U zO }o- , "'~I~II;!r ST A TIONSTORE ~ Ii Arden Hills, MN A ... , ! ! , I , , % o - - A. A ~ , , FEATURES OPTICAL . Reflector - Self.flanged, specular clear or semi-diffuse reflector. Bounding Ray Optical Principle design provides lamp before lamp image and smooth transition from top of reflector to bottom. Minimum flange matches reflector finish. White painted flange optional. Baffle/cone - Specular clear upper reflector. Microgroove baffle with white painted flange or specular black cone with flange that matches cone finish. :~ MECHANICAL l6-gauge galvanized steel mounting/plaster frame with friction support springs to retain optical system. Accommodates up to 7/Bw thick ceiling standard. See Accessories for increased ceiling thickness capability. ' Mounting bars are l6-gauge galvanized steel with continuous 4" vertical adjustment, held in place with tool-less, earn-action locking system, Post installation adjustment possible without the use of tools from above or below the ceiling. Shipped pre-installed, Galvanized steel junction box with bottom-hinged access covers and spring latches. Two combination W-3/4~ and four W knockouts for straighHhrough conduit runs. Capacity: 8 (4 in, 4 out) No. 12 AWG conductors rated for 90"C. ELECTRICAL SYSTEM . Die-cast aluminum lampholder housing. Designed for effective heat dissipation an-d positive light center positioning. Medium-base porcelain socket with nickel-plated_ screw shell. Extended porcelain socket for "open fixture" rated metal halide lamps. Prewired, encased-and-potted, 120/277V or 120/347V ballast tray module. Module can be attached before or after mounting of mounting/plaster trame. Thermally-activated ihsulation - detector. LISTING Fixtures are UL Listed for thru-branch wiring, recessed mounting and damp locations. listed and labeled to comply with Canadian Standards (see Options). ENERGY LERDOL Annual lamps Energy Cost 44 $5.47 [lJl00W MHC Lamp lumens S700 Ballast Factor 1.00 Input Watts 125 Calculated in accordance with NEMA standard LE-S. Type @ Catalog number ~m ~L.. HID Downlights 811 AH ~~~ Ii) ".. J<:l ~z~ -.__o,.~ ~ < irrIJnwm ~ 'm ~ Open Reflector MH or HPS Lamp G;.o I' / .;=T c " , 19-1/2(49.5) All dimensions are inches icentimeters). Example: AH 100M 8AR 120 ORDERING INFORMATION Choose the bold face catalog no me ncl atu re that best suits your needs and write it on the ap propri ate line. 0 rder accessories asseparate catalog numbers ishipped separately). AH ISe~iesll Wattage'Lamp II Reflect~rtype AH Metal Halide 8AR Clear 10M MP50/C/U/MEO SPR Pewter 70M MP70/C/U/MEO BWTR Wheal 100M MP100/C/U/MEO SUBR Umber 150Ml MP150/CfU/MEO 8CR Champagne Gold Color Corrected Metal Halidel 8GR Gold 50MHC MPC50/C/MED 8MBl Black. Baffle 70MflC MPC7o/C/MED SBC' Black Cone looMHC MPCloO/C/MED 150MHC MPC150/C/MED High Pressure Sodium 50S LU50/D/MED 70S LU70/D/MED looS LU1001D/MED 150S LU150ID/MED II Iblank} . NOTES 1 Not available in 34"N. 2 Ceramic arc tube consistent-color lamp. Philips MasterColor or GE ConstantColor. 3 Not available with finishes. 4 For compatible Reloe systems, refer to options and accessories tab-. 5 Not available with QRSTO or EC. 6 Not available with QRS or EC. 7 Not available with QRS or QRSTD. LD Finish Specular low iridescent Semi,diffuse low iridescent. II vOI:agell 12U 271 347 WLP TRW I Options With lamp (shipped separately). White painted flange. (Standard with 5MB.I Provides compatibility with Lithonja Reloc System. Quartz restrike system luses maximum loOW DC base quartz lamp by others). Quartz restrike system with time delay. Operates like QRS, except quartz lamp remains on for two minutes attar HID lamp restrikes. Emergency circuit {DC socket with leads for connection to external emergency power source; maximum 100WlampJ. Single fuse. Listed and labeled to comply with Canadian Standards. Electronic ballast. LRC4 fiRSS Accessories Orderasseparatecatalognumbar. sea Sloped ceiling adaptor. Degree of slope must be specified {lOO, 150, 200, 25D, 3ODI. Ex: SCS 100. CTAS Ceiling thickness adaptor (extends mounting frame to accommodate ceiling thickness up to 2"). o.RSTD6 EC' Sf CSA f1EB goth a m" "'-""""" ~ - GOTHAN ARCHITECTURAL 1l0WHLlGHTlNCi A DIVISION OF ACUllY LIGHTING GROUP, INC. 140Q Laster Road Conyers Georgia 30012 p aDo 315 4982 F 770 860 3129 www.goth3mlighting..com DHID-220 AH 8 OPEN ENCORE@ - FLAT lENS - DOUBLE OR SINGLE DECK APPLICATIONS HOUSING - Die-cast, onll-piece aluminum ensures durable, weather-tight construction. Two threaded conduit openings allow through wiring. LENS/GASKET - Choose either a ftat clear tempered glass lens or a cn diffused ftat tempered glass lens, A continuous one-piece extruded high temperature gasket ensures maximum sealing to the housing. LENS FRAME/DOOR FASTENER - Features an inle{JraJ hinged, dill-cast aluminum lens frame. Door frame closes and locks with stainless steel spring catch, a~owing easy access for ground re-Iamping,' INSTALLATION - Onll-person inslallation, No additional sealant required, REFlECTORS/DISTRIBUTION PATTERNS - The vertical burn optical system and symmetrical reftector provide uniform general lighting under the canopy. LIGHT SOURCES - Pulse-Start Metal Halide or Metal Halide Reduced Envelope. BALLASTS - High-power factor type ballasts. Pulse-Start Melal Halide features Super CWA ballasts and Metai Halide features CWA ballasts. Ballasts are designed for -20 degree F operation. Electrical components are serviceable from below, FINISH - Standard colors are white or bronze powder coat finish. Each fixture is finished with LSl's DuraGrip" polyester powder coat finishing process. The DuraGrip finish withstands extreme weather changes without cracking or peeling, and is guaranteed for five full years. WARRANTY - The Encore carries a comprehensive 5-year warranty on all parts, finish, workmanship and electrical components (excluding lamp), PHOTOMETRICS - For detailed photometric data, contact LSI Petroleum Lighting Sales. C@OS USTED wet location C€ Consult Factory. ProjactName Catalog # 6lFllt.Jo1sedfixbJles _IESNA I full cut.off 't:',~:~'" classification. Prorected lJjf the foll<>Ning patents: 5,662,407 6,059,422 6,152,579 6,224,233 6,464,378 Patentado 199,294 =70077 CA2381Q49 and Pat. Pend. DIMENSIONS - 11"116- o 15-314" 1.1/16- 14-5/16" 1-12" --j IT NOTE: Encore ~nnot be mounted In a single skin canopy with 12" deck pans. 12" Deck requires 12" opening with 2" radius comers. Fixture Type ENCORE@ - FLAT LENS - DOUBLE OR SINGLE DECK APPLICATIONS LUMINAIRE ORDERING INFORMATION Lumlnalre Lamp. line lurT1lll31re Prefix Distribution Wallage light Source lens Voltage FInish . S-Symmetrical 175 200 250 320 400 PSMV. Pulse-Start Metal Halide 175,200,250,320Watt MHR - Metal Halide Reduce 400 Watt F-ClearFlat Tempered Glass C73-DiffusedFlat Tempered Glass EC EXAMPLE OF A TYPICAL ORDER 250 PSMV F MT FOOTNOTES: _ 1- MT - Multi Tap is shipped standard unless otherwise specified. MuJtl Tap consists of 120V, 208V, 240V, and 277V. Mufti Tap is pre-wired for 277V, Alternate voltages will reQuire field re-wlring. 2- Tfi-Tap is shipped standard for Canadian applications. Tri-Tap consists of 120V, 277V, and 347V. Tri-Tap is pre-wired for 347V. Alternate voltages will require field re-wiring. 3~ Order when fixlures are to be used in enclosed ceilings. Voltage must be specified 120V, 208V, 240V, 277V, 347V or 220V 50Hz. 4- Consult Facto!y. ACCESSORY ORDERING INFORMATION (Accessories are field II1s1alled) Destrlptlon ECKEC - Thin Canopy Kit tor Encore Ground Lamp Changers: 250, 320, 400 ( Reduced) Watl 200 Watt Order Number 176008 132678A 179101Z . DOM. OOUBLE OECK.1\10UNTING BRACKET (DROER NUMBER 174806) UPnJRNED FLANGE \8lSUPPORT WiRE HOLES ~ ROOf R UPTURNED FLANGE OF MOUNT BRACKET MOUNT BRACKET 174806 ODM - For use in covered areas (Le. water proof plenum) where ceiling material wlll not support the fixture or access is not available from above to utilize standard locking ring. . Prllje&tName Catalog # Fixture Type MT - Muhi-Tapl TT - Tri -Tap2 220V-50Hz WHT . White BRZ . Bronze SORp. SINGLE OECK RETROFIT PANEL (ORDER NUMBER 180292) RED GASKET BEfW'EEN PANEl AND DECK F\ CANOPY DECK DECORATIVE PANEL 180292 SORP - Single deck decorative retrofit panel facilitates conversions from 2x2 surface mounted fixture to Encore. DORMp. OOUBlE DECK RETROFIT MOUNTlNHANEe-jOROER NUMBER 117825) DECORATIVE PANEL 177825 OORMP - Oecorative retrofit panel is for use on double deck canopies on~. Panel will structurally support the Encore while covering an opening up to 600mm by 600mm. For use in covered areas only (i.e wafer proof plenum). UrrURNED FlANGE: 1\ ~ROOF rUPTURNED FlANGES CHALLEN GER@ (Various reflectors are protected by U.S, Patent No. 6,464,378,) HOUSING - Rectangular shaped, mutti-radiused, one-piece, die-cast aluminum with cast mounting arm. All hardware is slainless steel or electro-zinc plated steel. DOOR FRAME - One-piece, die-cast aluminum door trame secures to the housing willl two intemal hinges. Two slainless steel captive door fasteners allow easy access. Door frame may be removed without tools. A one-piece extruded silicone gasket seals the door frame against Ille housing. The Slandard housing/door seal design prevents external conlaminants from entering the Challenger, resulting in an I P65 rating for all versions. LENS/GASKET - Contoured clear impact resistant glass lens for verticai lamp optics, A tempered flat clear glass lens or contoured clear impact resistant glass lens is oflered for horizontal lamp opticS. A one-piece extruded silicone gasket seals the lens to the die-cast aluminum door frame. SOCKETS - Porcelain mogul-base sockets, All sockets are factory prewired willl a disconnect plug for the ballast All sockets are pulse-rated, LIGHT SOURCES - Pulse-Slart Metal Halide, Super Metal Halide, Metal Halide, Metal Halide Reduced Envelope, or High Pressure Sodium, Clear lamp is supplied as Slandard. BALLASTS - High-power tactor ballast with removablelhinged ballast tray. Pulse-Start Metal Halide fixtures feature a Super CWA type ballast Melal Halide, Super Metal Halide, and High Pressure Sodium fixtures feature a CWA type ballast All ballasts are designed for -20" F operation. Optional Quick Connect package includes supply wiring plus modular plugs for easy ballast wiring, REFLECTORS/DISTRIBUTION PATTERNS - Vertical Burn systems include: Type II (2), Type III ( 3), Type V (5), Automotive Forward Throw (FA), and Perimeter Forward Throw (FP). Horizontal Bum systems include: Type III (3), Type V (5) and Forward Throw (Fr). All reflectors are field- rolatable, enabling generous flexibility in distribution patterns, wnhout fixture movement Photometric dala is tested in accordance wnh IESNA guidelines. BRACKETS - Cast mounting arm is flat for square pole applications. FlXlure may also be mounted to round poles using the round pole adaptor accessory (RPPC), which must be ordered separately. An extruded 6" arm extension is required for 090", Q90", T90" and TN 120' fixture configurations. A locking nut secures two through bolts and a reinforcing plate to Ille pole, stabilizing n for easy fixture mounting, FINISHES - Each fixture is finished with LSl's OuraGrip@potyester powder coat finishing process. The OuraGrip finish withstands extreme weather changes wfthout cracking or peeling, and is guaranteed for five full years. Standard colors include bronze, black, platinum plus, buff, white, green, and graphfte, PHOTOMETRieS - Please visft our web site at www.lsl-industries.com for detailed photometric data. c@os IP65 US1ED wet location Project Name ealalog# (!Y @FIlt_fixIlJres meet:IESNA 'r~mlw cl~~rw~ron. DIMENSIONS 6-W 3-12" 18" ~ '---.. 711'~'I 3-112" U Upsweep Bracket- BKU-BO-S-19 Weight t 5lbs. E.PA: .04 lUMINAIRE EPA CHART Challen~er .. Single ---~--~~-~.._-- .. .. 0180' '.. 090' ..... T90' . TN120' --,. + 090' Cast Arm Willi Extension Arm CL....~__L_ _.tI_ 2.0 2.2 2.3 4.1 4.3 4.6 3.9 43 6.1 6,5 6_3 69 7.7 8.6 1.8 3.7 ExtenslonArm Required Note: House Side Shield adds.o tixlure EPA. Consult lactmy. HoIll; f - Flat Glass CT - Contoured Fixtur'Type CHALLENGER@ LUMINAIRE ORDERING INFORMATION . 250 SMH - Super Metal Halide 400 250, 400 Watt 750 MH - Metal Halide 1000 250, 400 Watt MHR - Metal Halide Reduced Envelope 1000 Watt HPS - High Pressure Sodium 250, 400, 750' Watt F- Flat Clear Tempered Glass Vertical Burn CHV LUmlnalre Lamp Line lurnmalre Prefix Distribution Walla e light Source Lens Voltage4 Finish 2-Type II Hype III FP- Forward Throw Perimeter FA-Automotive Foward Throw 5 - Type V HorizOlltalBum CHH 3 - Type III FT- Forward Throw 5-TypeV 5 1000 250 PSMV - Pulse-Start Metal Halide CT - Contoured Clear 320 250,320,400,750_ 1000' Watt Impact-resistant 400 SMV - Super Metal Halide Glass 750 400 Watt 1000 MH - Metal H~}ide 250, 400 Watt MHR - Metal Halide Reduced Envelope 1000 Watt HPS ~ High Pressure Sodium 250,400,750' Watt 480V MT - Multi Tat TT - Tri-Tap BRZ - Bronze BLK - 81ack PLP- Platinum Plus BUF - Buff WHT-White GRN - Green GPT - Graphite CT - Contoured Clear Impact-resistant Glass' MHR CT MT PLP PCR - Photoelectric Control Receptacle7 QC - Quick Connect Package GR - Ground Relamping8 LL - Less Lamp EXAMPLE OF A TYPICAL ORDER . II I 1- Tri-Tap n01 available in 1000 Watt PSMV. Voltagemustbespecified-12OV,277V, or347V. 2- When ordering 750 Watt High Pressure Sodium, voltage must be specified. 3. Use to match vertical appearance. 4. For international voltages, consult factory. 5. MT - Multi Tap is shipped standard unless otherwise specified. Multi Tap consists of 120V, 20eV, 240V, and 277V. Multi Tap is pre-wired for highest voltage. Alternate voltages will require field re-wiring. 6- Tri-Tap is shipped standard for Canadian applications. Tri-Tap consists of 120V, 2nV, and 347V. Tn-Tap is pre-wired tor highest voltage. Alternate voltages will require field re-wiring. 7. Factory installed PCR requires field wiring to proper voltage. On ac version, peR is factory pre-wired to highest voltage. Alternate VOltages will requite field re-wiring. 8 - Ground relamping option is available for CHV only. Maximum tool length 15 ft. See below for Ground lamp Changer. ACCESSORY ORDERING INFORMATION I,ce,sso"es '''''eld '"stalled) . Description PC120V - Photocell PC208V - Photocell PC240V - Photocell PC2TN - Photocell PC480V - Photocell FK120V - Sinale Fusina FK?77V ~ Sinole Fusino DFK208 240V. OOllble Fllsinn [)FK4AOV - 1)0I1hle Fllsing FK347V - Single Fusing HOUSE SIDE SHIELDS ~-~! ~ TYPE II (143586BLK) Project Name C"alogf Order Number 122514 122515 122516 122517 1225180 FK120V FK277V OFK?08 ?4OV OFK480V FK347V Order Number 143586BLK+ 143587BLK+ 143587BLK+ 143587BLK+ 141940CLR 123111CLR Descriptl{Jn CHHlCHV 2 HSS - External House Side Shield CHHlCHV 3 HSS - External House Side Shield CHHlCHV FA HSS - External House Side Shield CHH/GHV FP HSS - Fxternal Hnllsp. 'sine Ship.ln RPPC - Round Pole Plate _BKS-BO-WM-'-CLR Wall MOllnt Plate BKA-BD-EC-6-CLR Extension Arm Rp.Qllirp.n fm mlllfiplp. mnllnfing@;llIQ()O Rr woo r.nnfigllT;:jtinns RKII-RO.S.1q-r.1 R Ilpc::wp.p.p Rr:!r.kp.tfnr rnlmn ;mrl sqll:trp. pnlp.!'; Ground Lamp Changer 132878A (250, 320 Wan) 14?86?CI R 144191CI R 146018A (400 Std, '000 Watt Reduced & 750 Watt HPS) +Blackonly. ~ . J _.../ TYPE III AND FORWARD THROW (FNFP) (143587BLK) I FixlureType CA'$CADE HOUSING AND ACCENT BAND - Housing and accent band are constructed from a gawanized coated steel that accepts paint 1Mthou! pretreatment and is used to achieve superior paint adhesion. WALL MOUNT - Ballast housing features a 112" condUIT entry trom the rear or a close nipple con be used off of a J-box. Mount ballast housing 1Mth two screw type fasteners first and 1Mre unit. Housing and accent band are designed to slip over ballast housing and secured 1Mth the same fasteners used to secure ballast housing. Re-Iamping is achieved by loosenillg two screws and removing housing and accent band then removing four nuts securing refractor. GLOBE - Made of tempered soda lime glass with ,a ceramic-sprayed trosted interior. Tempering improves thermal endurance and the ceramic spray diffuses light without compromising glass strength, An EPDM gasket seals globe to housing, SOCKETS - Pulse-rated porcelain medium-base sockets, LIGHT SOURCES - Metal Halide and High Pressure Sodium. Clear lamp is supplied as standard. Photomelric data is tested in accordance 1Mth IESNA guidelines. BALLASTS - High-power fuctor type ballast is mounted to the housing reinforcing plate. The ballast is designed for _20' F operation. FINtSHES - Each fixture is finished 1Mth LSI's DuraGrip$ polyester powder coat finishing process. The DuraGrip finish 1Mthstands extreme weather cl1anges 1Mthout cracking or peeling, and is guaranteed for fwe full years. Standard colors include bronze, black, platinum plus, buff, white, g-een, and graphite. The accent band is availabie in bronze, biack platinum plu~ buff, white, green, and graphite. PHOTOMETRieS - Please visit our web site at www.tsi-induslries.com for detailed photometric data, c@us USTED wet location TYPICAL APPLICATION ProjetiName Cata1ogi! @ DIMENSIONS ~10" 19" ,.._:~nm ~.. " :: J \ n' - .' HoUSing----.. ---~ 14~ / Globe -.J II ,n:::.., 11}:n. , , :':"-'"j' 1// " I'! I' II' ,J "~'...-=:::~'I I -_~ I Ballast Hoosing BACK VIEW MOUNTING DETAIL fixwreType Housing 112" Conduit Entry Ballast Housing 114" Mounting Holes Typical (2) CASCADE . LUMINAIRE ORDERING INFORMATION Lummalre Lamp lme Lummalre Color PrefiX Walta e _ _ Light Source Volta e 1 Flnlsh2 Band CASB - Solid Accent Band MH - Metal Halide 50, 70, 100 Watt HPS - High Pressure Sodium 50,70, 100 Watt ~t:. 50 70 100 CASB 70 120V BRZ MH EXAMPLE OF A TYPICAL ORDER " I 1- 120V and 277V Standard - Consult factory for availability of other voltages. 2- Refers to housing . . Projecl r~ame Fixture Type fiCaiaiog if 120V mv BUF SRI - Bronze BlK - B~ck PLP - Platinum Plus BUF - Buff WHT - White GRN - Green GPT - Graphite BRZ - Bronze BlK - Black PLP - Platinum Plus BUF - Buff WHT - White GRN - Green GPT - Graphite ~ @ ENCORE@ FOCUS - DOUBLE OR SINGLE DECK APPLICATIONS HOUSING - Die-cast, om~-piece aluminum ensures dUlable, weather-light construction. Two threaded conduit openings allow through wiring. DOOR FRAME/DOOR FASTENER - Features an integlal hinged, die-cast aluminum door w~h a powder coat finish. Door frame closes and locks with stainless steel spring catch, INSTALLATION - One-per.;on installation. No additional sealant required. OPTICAL ASSEMBLY - The optical assembly directs light specilically to the areas you wish to light. It can be adjusted vertically plus or minus 6 degrees and horizontally 350 degrees to allow for proper aiming, LIGHT SOURCES - Metal Halide PAR lamp. BAllASTS - High-power factor type HX-HPF ballast is designed for -20 degree F opelalion, Electrical components are serviceable from below, FINISH - Standard colors are white or bronze powder coat finish, Each fixture is finished with LSI's DuraGrip' polyester powder coat finiShing process, The DuraGrip finish withstands extreme weather changes without cracking or peeling, and is guaranteed for five full years. WARRANTY - The Encore carries a comprehensive 5-year warranty on all parts, finish, workmanship and electrical components (excluding lamp), PHOTOMETRICS - For detailed photometric data, contact LSI Petroleum Lighting Sales. r------DtsTANCE FROII! I PUf,lPC[NTER 8 c@us USTED wet location CANOPY HEIGHT A Shown with Optional Internal Louver Protected 1:1:1 the following patents: 0482,480 5,662,407 6,059,422 6,224,233 Patentado 199,294 Cft2276fJ77 Cft2381049 and Pat Pend. DIMENSIONS '1.9/16" 15-314" 1-112" 7.3/16" 1S-1{Z' 1- 12' --i 17 NOTE: Encore cannot be mounted in a single skin canopy with 12" deck pans. 12" LAMP LAYOUT FOR 25' FLOOD A 8 HORIZONTAL DISTANCE FROM CENTER VmTICAL OF DlSP'ENSERTO CENTER Of FIXTURE Deck reQUires 12' opening HEIGHT OF with 2' radius corners. CANOPY .4"8' 5'4' " 6'B' 7'4' " S'B' 9'4' to' 16 ~ -6 ., N N N N .. .. 15112" -6 -6 N N N N .. .. 15' ., -6 N N N N .. ., 141/2' -6 -6 II N II .. .6 14 -6 -6 II II II ., ., Projecttiame Cat,log# Fixlure Type . , ENCORE@ FOCUS - DOUBLE OR SINGLE DECK APPLICATIONS lUMINAIRE ORDERING INFORMATION Lumlnalre lamp Lme Lummaae PrefiX DistrIbution Waltage lIght Source Lens Vol1age Finish . EC 100 SP Spot P3BMH . PAR 38 Metal Halide 100Watl .' EXAMPLE OF A TYPICAL ORDER 100 P38MH SP FO-Focus FO MT WHT FOOTNOTES' 1- MT - Multi Tap is shipped standard unless otherwise specified. Multi Tap consists of 120V, 20aV, 240V, and 277V. Multi Tap is pre-wired for 277V. Alternate voltages will require field re-wiring. 2~ TrHap is shipped standard for C-UL application. Tn-Tap consists of 120V, 277V, and 347V. Tri-Tap is pre-wired for 347V. Alternate voltages will require field re-wiring. ACCESSORY ORDERING INFORMATION (Accessones are field Ifls;alled\ 01l$ulpti0I1 TCKEC - Thin Canopy Kit Jor Encore Order Number 176008 OOM . 00U8lE DECK MOUNTING 8RACKET [ORDER NUM8ER 174a06) . ~ROOF (81 SUPPORT WIRE HOLES UPTURNED FLANGE f\ UPTURNED FLANGE OF MOUNT RRACKfT rYOUNT BRACKET 174806 DDM . For use in covered areas (Le. water proof plenum) where ceiling material will not support the fixture or access is not available from above to utilize standard locking ring. . Proje&tName Calalog I FixtureTy~e MT. Multi-Tap1 IT. Tri-Tap' 220v-50Hz WHT.White BRZ- Bronze IL.lntemallouver SORp. SINGLE DECK RETROFIT PANEL (OROER NUMBER 1B0292) RED GASKET BETWEEN PANEl AND DECK 1'\ CANOPY DECK DECORATIVE PANEl 180292 SDRP - Single deck decorative retrofit panel facilitates conversions from 2x2 surface mounted fixture to Encore. DDRMp. 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A (32' MAX SAv.ED JOINT CENTERED ON DRIVEWAY GUTTER A l'L8I<l T[ W. ~"' 1;jJ; t STANDARD GUTTER L CURB BACK THICKNESS . , , NOTE: END OF APRON TO BE LEVEL WITH TOP OF CURB SECTION A-A TYPICAL COMMERCIAL APRON APRON DETAIL lht"~~~f S.....,. 700 Tl\i{d S"UI SO"I~ M1n"'apl>ll~. I.IN ~~~l~ O'~.J70.~7(10 T~I 61,.;nQ.,31& F.. EXPANSION J(lINT 4' BOULEVARD (TYP.) " "' CURB &; GUTlER .0 1--f . , , ~ ~ ~HILLS "'-I t. "..... ,.... 'r . ' . . . Planning Commission Meeting June 1, 2005 Attachment 4a - 4 1.. ',I. ........ " " , . . . Page 1 of I Hellegers, Peter From: Dcnmayndice@cs.com Sen!: Wednesday, February 02,200510:17 AM To: peter.hellegers@cLarden-hills.mn.us Subject: Project PC#05-04 Mr. Hellegers: My name is Bob May, 1871 Todd Drive, Arden Hills, 651-330-6188. Unfortunately I will be unable to attend the hearing tonight on project pc#05-04 but wish to make known my concerns. If a service station/convenience store/car wash is built at the location indicated on the map, it will be directly across highway 96 from my home in Arden Manor mobile home park. I am very concerned about the lights and noise eminating from such a business. Is there any discussion to erect a sound barrier on the north side of highway 96 from 1- 35W to highway 10 (or at least to the entrance into Arden Manor)? Also, would access to the facility be directly from highway 96 or from Round Lake Blvd., which would then funnel onto highway 96 at the traffic light? Thank you for giving me the opportunity to express my thoughts. 2/2/2005 . , 'J t,,,," r- D ; ~"PERfOR FORD PARTS Dlfect: 763-519-6500 Fax: 763-519-6505 WWW.superiorford.com [ILLS ENUINE PARTS S/XJjo_y ~/~ . . nnuSSlOIl llg Notice** Area of the Subject I ~/;$ C;or:4J :;0 . PC#05-13 Holiday Statij 4567 Ameri~ Bloomingtonl 'roject nfo*: -c; /lY~ ------ ,>'. fRillS LtIDmff~ WIlliAM E STUART Fleet & Go,,'r Safe~ SUPERIOR FORD JNC 9700 56th Ave No Plymouth, MN 55442 (763) 559-9! II - Office (76J) 519.6349 . Direct Phone Line (763) SJ9-63J.6 - Fax 5<J/es Consul/ant Legend ~ r -,--;j~' ". iyh ~i;5 ./>: .!)l'........ ;_. .' ~:.;.. .j. '. .'.'.... .. .... .. II> 7t; ,. "-'."; '-"'Ie: .. ,~ ; requested a public hearing for review of a evelopment (PUD) and Plat to allow for a I with convenience style retail sales and a luthwest corner of Round lake Road and 1 and west of Round lake Road, to the east 3y96. 3ble for review at the Arden Hills City Hall, at 112 Hignway >ro, ",~~... 'h._, .Iative thereto are on file and available for istrator at Arden Hills City Hall, 1245 West A location map of the subject property is located on the back of this notice. Questions/Comments: You may attend the hearing OR Contact Peter Hellegers, City Planner by: Mail: Phone: Fax: Emaif: 1245 W Hwy 96, Arden Hills, MN 55112 651.634.5134 651.634.5137 peter. helleQers@ci.arden-hills.mn.us 'Please reference the project information on all correspondence. www.ci.arden-hills.mn.us ~fi/}"", . .....--.......6 C'&1J RECEn!"''''' MAY 2 4 2005 CITY Of I\ROC:N HILLS . . . City Council Meeting June 27, 2005 Attachment 6A - 2 . . . Draft - MINUTES CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JUNE 1,2005 7:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER Vice Chair Zimmerman called the meeting to order at 7:02 p.m. OATH OF OFFICE Mayor Aplikowski administered the Oath of Office to David McClung. ROLL CALL Present were Commissioners Clayton Larson, Ken Bezdicek, Elizabeth Modesette, Roberta Thompson, David McClung, and Vice Chair Clayton Zimmerman. Absent: Chair Sand. Also present were Mayor Beverly Aplikowski, Couneilmember Lois Rem, Community Development Director, Scott Clark, City Planner Peter Hellegers, and Recording Secretary Kathleen Altman, A. APPROVAL OF MINUTES FROM PLANNING COMMISSION MEETING HELD ON MAY 4. 2005. Vice Chair Zimmerman requested the following changes: Page I, last sentence, change 130 square feet to 130-square feet Page 3, last paragraph delete unanimously and add Commissioner Zimmerman opposed. Page 4, last paragraph from the bottom, first sentence should read: Commissioner Modesette asked ifMr. Peterson had been given... Commissioner Bezdicek moved, seconded by Commissioner Larson to approve the May 4, 2005 minutes as amended. The motion carried unanimously (6-0). PUBLIC HEARINGS A. PLANNING CASE #05-13: Holiday Stationstores. Inc.. 4567 American Blyd. W.. Bloominl!ton. MN; Master and Final PUD/SUP and Preliminary Plat for SW corner of Hil!hway 96 and Round Lake Road Mr. Hellegers stated applicants were requesting a Master and Final PUD/Special Use Permit and Preliminary Plat for the development of the property at the southwest comer of Highway 96 and Round Lake Road. Staff recommended approval based on the following conditions: ARDEN HILLS PLANNING COMMISSION - JUNE 1,2005 2 L The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments section of staffs report (14A), for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits, . 2. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing (and healthy) trees as possible in the areas designated as landscape space. 3. Revised plans showing additional screening, preferably in the form of coniferous trees, along the north and southeast sides of the property to meet the screening requirement of 60% opacity. 4. Wall and canopy signage shall be reduced to meet the City's requirements of60 square feet and 25 square feet (per street facing canopy edge) respectively. 5. The height of the freestanding monument sign shall be reduced to 12 feet to be compliant with the City's Signage Ordinance. 6. The fueling Cill10Py columns shall be treated with the same brick as the proposcd building for design consistency and to more closely match the Gateway Business District exterior material requirements. 7. Execution of a PUD Permit/SUP Permit drafted by the City Attorney and approved by the City Council prior to the issuance of a Building Permit . 8. Execution of a final plat prior to issuance of the Certificate of Occupancy. 9. The applicant shall submit an application for a Final Plat revicw within six (6) months following City Council approval of the PUD and Preliminary Plat. 10. The applicant shall obtain all necessary permits from the Rice Creek Water Shed District and Ramsey County, Commissioner Thompson asked if they had considered moving the gas tanks further away from the water. Mr. Hellegers replied the applicant would be able to answer that question. Vice Chair Zimmerman opened the public hearing at 7:10 p.m. Vice Chair Zimmennan invited the applicant to come forward. Victor Sacco, Sr. Manager of Real Estate for Holiday Companies Holiday Station Stores, stated they had workcd hard with City staff on this site. He indicated they would be in compliance with all of the conditions. With respect to the gas tanks location, this was . designed for the transport truck to be able to deliver product easily; and where the cars would be entering and cxiting the site - so they put the tanks were there was less traffic, He noted all tanks were state of the art equipmcnt and they exceeded what was required by the State for underground storage. He noted any sign ofleaking or vapors, the system would shut down and they would go into their spill prevention plan. . . . ARDEN HILLS PLANNING COMMISSION - JUNE 1,2005 3 Vice Chair Zimmerman asked who was the governing body for underground tanks, Mr. Sacco replied it was the State Fire Marshal. Vice Chair Zimmerman asked who regulated spillage. Mr. Sacco replied there were no regulations as to how close the tanks could be to a pond or water. Vice Chair Zimmerman asked if they had built this particular model anywhere else in the Twin Cities. Mr. Sacco replied they were in the process of building a facility in Blaine and they had existing facilities in Hopkins and Shakopee, He noted this was their new look and they were adding additional brick as staff required. Commissioner Thompson asked if they had done any further evaluation of the size of the landscaping, Mr. Sacco replied they were going to work with the forester to try and salvage some of the larger trees, but they have not had much luck in the past in salvaging large trees, Vice Chair Zimmerman invited anyone for or against the proposal to come forward and make comment Mr. Clark stated Mr. Hellegers had received a voicemail on May 31, 2005 from Jeanne Winiecki, 4471 Old Highway 10, stating they were in favor of the Holiday service station at the corner of Highway 96 and Round Lake Boulevard. They believed it was an appropriate use for the location. Mr. Clark stated Mr. Hellegers had received an email dated February 5, 2005 from Bob May, 1871 Todd Drive, Arden Hills, 651-330-6188 stating: "Unfortunately I will be unable to attend the hearing tonight on project pc#05-04 but wish to make known my concerns, If a service station/convenience store/car wash is built at the location indicated on tbe map, it will be directly across highway 96 from my home in Arden Manor mobile home park. I am very concerned about the lights and noise emanating from such a business. Is there any discussion to erect a sound barrier on the north side of highway 96 from I-35W to highway 10 (or at least to the entrance into Arden Manor)? Also, would access to the facility be directly from highway 96 or from Round Lake Boulevard, which would then funnel onto highway 96 at the traffic light? Thank you for giving me the opportunity to express my thoughts". Mr. Clark stated staff had received a handwritten note dated May 20, 2005 from Bill Stuart, 1676 Braebery Lane, stating: "Looks good to me". Commissioner Thompson asked if they had done any further evaluation of the size of the landscaping. Mr. Sacco replied they were going to work with the forester to try and salvage some ofthe large trees. Vice Chair Zimmerman closed the public hearing at 7:21 p.m. Commissioner Larson moved, seconded by Commissioner Thompson, to recommend approval of Planning Case No. 04-13: Holiday Stationstores, Inc., 4567 American Blvd. W., Bloomington, MN; Master and final PUD/SUP and Preliminary Plat for the SW ARDEN HILLS PLANNING COMMISSION - JUNE I, 2005 4 comer of Highway 96 and Round Lake Boulevard subject to the conditions as outlined in staffs June 1,2005 report. . The motion carried unanimously (6-0). Commissioner McClung moved, seconded by Commissioner Modesette to find the Planning Commission considered the effect of the proposed use of the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: existing and anticipated traffic and parking conditions; noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. The motion carricd unanimously (6-0). B. PLANNING CASE 05-12: ROYAL OAKS REALTY, 1000 COUNTY ROAD E WEST, SHOREVIEW. MN: MASTER AND FINAL PUD AND PRELIMINARY PLAT FOR OLD CITY HALL AND PUBLIC WORKS SITE (1440-1450 HIGHWAY 96). . Mr. Hcllegers stated applicant was requesting a Master and Final PUD and Preliminary Plat for the redevelopment of the old City HalllPublic Works property as a 7 building, 30 unit, office condominium complex, Staff recommended approval of the Master and Final Planned Unit and Preliminary Plat subject to the following conditions: I, The applicant shall submit revised plans, responsive to the comments from the Plan Review Comments section of this report (14A), for review and approval by the City Planner, City Engineer, and City Building Official, prior to issuance of building permits. 2. The applicant and their contractors shall work with the City Planner and City Forester to save as many existing (and healthy) trees as possible in the areas designated as landscape space. 3. The applicant's timeline for development shall be as follows: -Phase I: Summer 2005 - The developer may begin grading, installing utilities, and construction of storm water improvements, It is expected that construction on 3 buildingsll6 units are expected to be ready for occupancy by the spring of 2006, -Phase 2: Summer 2006 - Thc developer expects to begin construction on the remaining 4 buildings/14 units (presumably 1-14) with expected occupancy of . thesc units by the Spring of2007. Extensions bcyond 2007 shall require application to the City Council for review and approval. At the time of application for extensions, the City Council may include such conditions of approval as thcy determine necessary for compliance with City Code. . City Council Meeting Attachment 6A - 3 . . June 27, 2005 . . . City Council Meeting June 27,2005 Attachment 6A - 4 \ ) . Proposed Holiday Stationstore County Highway 96 and Round Lake Road West Arden Hills, MN Submittal for Approval Planned Unit Development Special Use Permit Preliminary Plat .. Narrative Holiday Stationstores is seeking approval for the outdoor sale of merchandise in the Planned Unit Development at the intersection of County Highway 96 and Round Lake Road West, see attached site plan. Holiday proposes to sell water softener salt, firewood, windshield solvent, and ice in front of the proposed building. f'o We propose a total of 76.7 square feet of outdoor merchandise at this location. ~ No. 1869629 ~ ~ (j\ \ L \ ---------- ~ ~--- \ - - - ~-~ - - ! ~ ~ --------------------------------\__t;;~::~~::~~:~~~;i;~~~;:;u~------------------- ____, I ~ b :1 -_~... I '~\~ ~ . \ ~ \, ~ " " , ~ ~ . ! 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J:l. 0 ~ "~II~ ' ilW " m~ 1!lil STATIONSTORE #XXX !liill!11 ~~n~ ~::e R~~l;~~ MN 1\ 1\ :z: <<) - - A. o '< ....... CG . . . City Council Meeting June 27, 2005 Attachment 6A - 5 . . . STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS PLANNED UNIT DEVELOPMENT/SPECIAL USE PERMIT CASE NO. 05-13 1.0 RECITALS. A. Holiday Station Store, Inc. ("Permitee") represents that as of the date of the recording of this Planned Unit Development/Special Use Permit (the "PUD/SUP"), it will be the record fee owner of the following described property situated in Ramsey County, Minnesota: Lot 1, Block 1, Holiday Lake Addition (the "Property") B. The Property is located in the NB (Neighborhood Business) District. A gas station/convenience store/car wash is allowed in the NB zoning district by special use permit. c. On the 1st day of May, 2005, Permitee submitted a completed application to the Arden Hills City Planner requesting approval of a special use permit which would allow Permitee to use the Property as a gas station/convenience store/carwash (the "Application"). D. At a public hearing on the 6th day of June, 2005, the Arden Hills Planning Commission reviewed the Application; the report and recommendations of the Arden Hills City Planner; the comments made at the public hearing; and recommended approval of the PUD/SUP subject to certain conditions. 2.0 APPROVAL OF PUD/SUP. On the 27th day of June, 2005, the Arden Hills City Council considered the recommendations of the Arden Hills City Planner; the recommendations of the Planning Commission; the effects of the proposed PUD/SUP on the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, and the community as a whole; and adopted Resolution No. 05-42 approving the PUD/SUP and Final Plat and allowing the Property to be used for a gas station/convenience store/carwash. The approval of the Arden Hills City Council was effective upon the recording of the Holiday Lake Addition Plat; the recording of the conveyance of Lot 1, Block 1, Holiday Lake Addition to Permitee; and was subject to the following conditions: A. Permitee shall submit revised plans which incorporate the Plan Review Comments from the Arden Hills City Planner's report, as contained in . . Arden Hills City Planning File No. 05-13. Revisions shall be made prior to . the issuance of building permits. B. Permittee and their contractors shall work with the Arden Hills City Planner and Arden Hills City Forester to save as many existing (and healthy) trees as possible in the areas designated as landscape space. C. Permitee shall submit revised plans showing additional screening, preferably in the form of coniferous trees, along the north and southeast sides of the property to meet the screening requirement of 60% opacity. D. The proposed wall and canopy signage shall be reduced to meet the City of Arden Hills' requirements of 60 square feet and 25 square feet (per street facing canopy edge) respectively. E. The height of the freestanding monument sign shall be reduced to 12 feet to be compliant with the Arden Hills City's Signage Ordinance. F. The fueling canopy columns shall be treated with the same brick as the proposed building for design consistency and to more closely match the Gateway Business District exterior material requirements. G. Permitee shall execute a PUD/SUP Permit drafted by the Arden Hills City Attorney and approved by the Arden Hills City Council prior to the issuance of a Building Permit. . H. Permitee shall obtain all necessary permits from the Rice Creek Water Shed District and Ramsey County. I. Exterior storage shall be in compliance with the exterior storage plan (SP1) in Arden Hills City Planning File 05-13. J. Permitee shall comply with MnDOT requirements. 3.0 COMPLIANCE ACKNOWLEDGMENT. Permitee hereby agrees to comply with the conditions of approval for the PUD/SUP. Dated this 27th day of June, 2005 CITY OF ARDEN HILLS By: Beverly Aplikowski Its: Mayor . 2 ~ .. f' . . HOLIDAY STATION STORE, INC. By: Name: Its: STATE OF MINNESOTA COUNTY OF On this _ day of ,2005, before me, a notary public within and for said county, personally appeared Beverly Aplikowski, to me known to be the Mayor of the City of Arden Hills, and she executed the foregoing instrument and acknowledged that she executed the same by authority of and on behalf of City of Arden Hills. Notary Public . STATE OF MINNESOTA COUNTY OF On this _ day of ,2005, before me, a notary public within and for said county, personally appeared , to me known to be the of Holiday Station Store, Inc., a corporation, and s/he executed the foregoing instrument and acknowledged that s/he executed the same by authority of and on behalf of the corporation. Notary Public F:\users\Janke\Jerry\Arden Hills\HoLiday SUP .doc . 3 , .... . . . . City Council Meeting June 27, 2005 Attachment 6A - 6 . . . ~..~ .. ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-42 RESOLUTION APPROVING A PLANNED UNIT DEVELOPMENT/SPECIAL USE PERMIT AND FINAL PLAT FOR HOLIDAY STATIONSTORES, INC. WHEREAS: on May 1, 2005 Holiday Stationstores, Inc. submitted a completed application for review of a Planned Unit Development/Special Use Permit and Plat which would allow the construction of a gas station with a convenience store and car wash at the southwest corner of Highway 96 and Round Lake Road. WHEREAS: on June 1, 2005, a public hearing was held by the Planning Commission reviewing the application by Holiday Stationstores, Inc. and at the conclusion of the public hearing the Planning Commission unanimously recommended approval subject to 10 conditions of approval. WHEREAS: on June 27, 2005, the City Council received the recommendations of the Planning Commission, NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills approves the Planned Unit Development/Special Use Permit and Final Plat for Holiday Stationstores, Inc., dated June 27, 2005. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JUNE, 2005. Beverly Aplikowski, Mayor ATTEST: Michelle A. Wolfe, City Administrator .prepared by: GSB Dept.: O&M Council Mtg. Date: 6.27.05 Final Action Needed By: 6.27.05 ~ ~LS City ot Arden Hills Request for Council Action Funding Source: Agenda Item ~I ~""0 2005 Seal Coatin!! Proiect Budgeted Amount: $50.000.00 Actual Amount: $48.000.00 General Fund Streets/Other Council Action Request: Motion to approve the award of the 2005 Seal Coating Project, including the Alternate, to Allied Blacktop for the total amount of $39,714.56. Staff Recommendation: Recommend awarding the 2005 Seal Coating Project. including the Alternate, to Allied Blacktop for the total amount of $39,714.56. Total project cost including Engineering is $48,000. Advisory Commission Action: Commission Date Action .. ...__~~~l'!a,:~I}ii1ii:~~-===-~===-~l--~-_::::::::::::::~~-':I_::::::::::::::~_:' .-NoLAp[JIicable___......_ ___ _. ........ . .J"IB~___________ ...... ____ _____.__..I'!ot~plic~ble ______.__..! ______________ ...____________________ .. . .___N()t,,(ll>licable_________J .UPPOrling Documents (which are attached to this Action Form): o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) I:8l Engineering Recommendation: See attached letter o Attorney Recommendation: o Other: Financial Implications: The project funding was identified in the CIP as General Fund Streets/Other. Administrator/Staff Comments: - Page 1 of 1 URS . AGENDA ITEM 6.B June 23, 2005 Ms. Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 2005 Seal Coating Project Recommendation for Award Dear Ms. Wolfe, Bids were received and opened from two (2) Contractors for the above-referenced project on June 14.2005. Allied Blacktop suhmitted the low bid with a total bid amount of $34,754.56 and Parson Bros., Inc. submitted the second hid of $37,469.76. The low bid is approximately 7.6% lower than the Engineer's Estimate indicating a competitive price for the scope of work included with the project. There was also an Alternate in the bid and Allied Blacktop submitted the low bid for that as well. The low bid from Allied Blacktop for the Alternate is $4,960.00 while the bid from Parson Bros., Inc. for the Alternate was $5,347.50. The low bid for the Alternate is approximately 5,3% lower than the Engineer's Estimate, again indicating a competitive price for the scope of work included with the project. . Recommendation The City Engineer, therefore, recommends the award of the 2005 Seal Coating Project. including the Alternate, to Allied Blacktop for the total amount of $39,714.56. The project schedule outlined below is based upon award by the City Council on June 27, 2005 and subsequent negotiations with the Contractor. Notice to Proceed Begin Construction Complete Construction June 29, 2005 August 1,2005 August 31, 2005 Please call me at (612) 373-6479 if you have any questions or need additional information. Sincerely, ."O"~~ cc: Tom Moore/Arden Hills Murtuza Siddiqui! Arden Hills Mark L ynchlURS Frank TicknorfURS File 31809831 ~ Thresher Square. 700 Third Strel'f South. Sf/iff 600. it1iflHfJOpo{is. /l4N 554/5. Phone: (r)/2j 370-0700. For: (6/2) 370-/378 , .~ ~ City 01 Arden Hills Re uest for Council Action Prepared by: Murtuza Siddiqui ~ Dept.: Finance Council Mtg. Date: 6/27/2005 Final Action Needed By: 6/27/2005 "... Agenda Item.: ( '''.' .,< 'hill(. Purchase Copier Budgeted Amount: $25.000.00 Actual Amount: $27,157.50 Funding Source: GF Council Action Request: 1. Authorize staff to purchase Canon Image Runner 8070 from Canon USA in the amount of $27,157,50. 2. Amend the 2005 Generai Fund Budget in the amount of $2,157.50. Staff Recommendation: 1. Authorize staff to purchase Canon Image Runner 8070 from Canon USA in the amount of $27,157.50. 2. Amend the 2005 General Fund Budget in the amount of $2,157.50 Advisory Commission Action: _U1 Commission Date Plann!1l9 PTRC Action .. . .~()t!l.ppiicable N()tApplicatJl~ Not..applic;?ble>.... Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: The purchase price of the copier exceed the budget amount by $2,157.50, which would require a budget amendment. Administrator/Staff Comments: . Page 1 of 2 , ~ ~HlLLS MEMORANDUM . DATE: June 22, 2005 Agenda Item 6.C TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer ">Y1~ SUBJECT: Proposed Copier Purchase BACKGROUND: In July, 2002, the City entered into a three year agreement with Ikon Office Solutions to lease a for a Canon Image Runner 7200 copier. The City pays $3,870.06 per quarter, including maintenance. The quarterly minimum charges are for 90,000 images. For most all quarters, our usage has been below the minimum set amount The lease is set to expire on July 26,2005. Ikon . will allow us to lease the copier past the lease expiration timeframe on a monthly basis. The copier has approximately 1,2 million images on it. The Canon copier has been extremely reliable. Over the past 1 Y, years, the copier required four maintenance calls, with two being for routine cleaning. DISCUSSION: Since the City had a very positive experience with Canon copier, staff focused its attention on this particular brand. Last March, the city staff requested Ikon to submit a proposal for a purchase or lease of a new copier. In addition, staff also requested them to provide a buyout price for the existing copier. Ikon quoted $25,538 (including sales tax) purchase price for Canon Image Runner 7200. Maintenance is quoted at $270 per month with a minimum usage of 30,000 images. Total maintenance costs over a period of3 years will be $9,720 with a minimum usage 000,000 images per month, The proposal also included a 36 month lease option at $740 per month, plus the $270 per month for maintenance, The buyout price for the existing copier is $12,032. Staff contacted Canon directly to inquire if the City can purchase directly from the manufacturer. Canon does sell directly to the consumers. Staff met with a local representative from Canon and received a proposaL According to Canon, the 7200 has been discontinued, The proposal is for . model series 8070. This model copies eight more pages per minute, In addition to higher speed . . . Memo Proposed Copier Purchase 2 than our existing copier, this model also includes three additional features. These features include: An ability to make a book, a folding feature, and the ability to insert a different colored paper as a divider at a predetermined spot in the document The quoted price for this copier is $27,157.50. The maintenance fees are $,0055 per image or $165 per month for 30,000 images. Canon bills on the actual number of images, with no established minimum. Total maintenance costs over a 3 year period will be $5,940, assuming at a rate of 30,000 images per month. Comparing the two proposals, the copier from Canon USA costs $1,619.50 more than the Ikon's proposaL However, the proposal from Canon USA includes additional features, plus the latest model. The maintenance costs are lower with Canon USA by $3,780 over a 3 year period. Overall, the net cost savings, including maintenance, of going with Canon USA is $2,161 over a 3 year period, Servicing is done by Canon and they use genuine Canon parts. The City budgeted $25,000 in 2005 for the purchase of a copier. The quoted price for the purchase is $2,157.50 over the budgeted amount RECOMMENDED ACTION: Staff recommends that the Council authorize the purchase of Canon Image Runner 8070 from Canon USA at a quoted price of$27,157.50 and return the leased copier. This action would also require a general fund budget amendment in the amount of$2,157.50 . Prepared by: GSB Dept.: O&M Council Mtg, Date: 6.27.05 Final Action Needed By: 6.27.05 ~ ~HILLS City of Arden Hills Request for Council Action Agenda Item II Grev Fox Curve Variance for the 2005 PMP Proiect Budgeted Amount: N/A Actual Amount: N/A Funding Source: N/A Council Action Request: Motion to approve variance resolution for the 2005 PMP Street Improvement Project Staff Recommendation: Advisory Commission Action: Commission Date Action Supporting Documents (which are attached to this Action Form): . 0 Memo/Letter: [8] Resolution (No, 05-43) o Ordinance (No. [8] Engineering Recommendation: MNDOT has requested the City obtain a variance for the horizontal curve at the west end of Grey Fox Road in order to be eligible for State Aid funding. The proposed curve will match the existing curve. It is recommended that Council pass the variance for Grey Fox Road. o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~HILLS . City of Arden Hills Ramsey County, Minnesota RESOLUTION NO. 05-43 A RESOLUTION REQUESTING A VARIANCE FROM MINNESOTA RULES FOR STATE AID OPERATIONS CHAPTER 8820 WHEREAS, the City Council of the City of Arden Hills is preparing plans for TH 51 access improvements at the west end of Grey Fox Road to TH 51; and WHEREAS, Grey Fox Road is a Municipal State Aid roadway; and WHEREAS, the City of Arden Hills seeks a horizontal curve variance from Municipal State Aid standards in accordance with Minnesota Rules 8820.9936 for the curve at the west end of Grey Fox Road connecting to the TH 51 access; and WHEREAS, State Aid Standards require a minimum 300' horizontal curve for 30 MPH, the City of Arden Hills requests a variance for a 60' horizontal curve for IS MPH; and . WHEREAS, the proposed horizontal curve geometry matches the existing horizontal curve geometry between Station 3+77.68 to 4+69.11 (TH 51 ACCESS). NOW, THEREFORE, IT IS HEREBY RESOLVED: by the City Council of the City of Arden Hills, Ramsey County, Minnesota as follows: The City of Arden Hills hereby holds the Minnesota Department of Transportation harmless from any liability associated with granting of a horizontal curve variance for the curve at the west end of Grey Fox Road connecting to the TH 51 access. ADOI'TED by the Council this 27"' day of June, 2005. ATTEST: Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR . r ~~^..HiL^" ^ i""'~ ^ ~ cr "",,'~1'1;'; ;",.l:)Q City ot Arden Hills Request for Council Action Prepared by: MW Dept: Admin Council Mtg^ Date: 6/27/2005 Final Action Needed By: 7/3/2005 Agenda Item. Approve Resolution 05-41 Re: Library Task Force Budgeted Amount: $0.00 Actual Amount: n/a Funding Source: n/a Council Action Request: Approve Resolution 05-41, appointing representatives to the Northwest Area Library Access Task Force. Staff Recommendation: Approve apopintments to the task force/ Advisory Commission Action: Commission Planning PTRC Date Action Ngtl'lPJ)Hcable Not ApplicatJl", f\lotapplicable Supporting Documents (which are attached to this Action Form): . [J Memo/Letter: Dated June 22, 2005 from City Administrator Wolfe D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: None Administrator/Staff Comments: This is a task force created by the Ramsey County Library Board to study options for Library sevices in the northwest region of the county. . Page 1 of 2 ~ ~ ~LS . MEMORANDUM DATE: June 15,2005 AGENDA ITEM: 6E TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator SUBJECT: Northwest Area Library Access Task Force The Ramsey County Library Board has created a Northwest Area Library Access Task Force. This group will be studying and evaluating services in the northwest portion of the County. As we discussed at the June 20 work session, each of the three cities involved (New Brighton, Arden Hills, and Mounds View) is being asked to name representatives to the task force. Arden Hills will need to appoint one public official or city staff person, and one citizen representative. They are asking that those appointments be made by July 5; therefore, I have schedule this item for the June 27 City Council meeting. The Mayor is recommending the appointment ofthe following representative to the committee: . Citizen Representative: Mary Anne Lindberg As of this writing, the Mayor has not had an opportunity to discuss these appointments with all the members of the City Council, so the Resolution has been drafted with a blank for the Council representative and alternate, The Task Force will also include up to two residents from each community chosen by the Library Board by means of an application process. We want to assist the process and encourage our residents to seek out this opportunity to serve the City. Applications are available at the Arden Hills, Shoreview, Roseville, and Mounds View libraries, REQUESTED ACTION: Approve Resolution 05-41 appointing representatives to the Northwest Area Library Access Task Force, Attachment: Resolution MW \\EarthlAdminICity AdminislralarlL1brary\200516-22-05 Memo to Council RE NW Task Force. doc . . . . ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-41 A RESOLUTION APPOINTING MEMBERS TO THE 2005 NORTHWEST AREAS LIBRARY ACCESS TASK FORCE WHEREAS, the City Council annually appoints residents to serve III an advisory capacity to the City Council regarding community issues; THEREFORE, BE IT RESOLVED: The City Council appoints Arden Hills resident to serve as a citizen representative on the Northwest Areas Library Access Task Force; THEREFORE, BE IT FURTHER as Council Liaison and Northwest Areas Library Access Task Force. RESOLVED: The City Council appoints to serve as the alternate on the ADOPTED BY THE CITY COUNCIl" OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JUNE, 2005. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\OS_41, Appointments to the Northwest Areas Library Access Task Force_doc .' . . . Prepared by: SJ Sl?) Dept.: Admin Council Mtg. Date: 6/27/05 Final Action Needed By: 6/27/05 ~ 4..~H1LLS City ot Arden HIlls Request for Council Action Agenda Item'- Approve the appointment of Joseph Bianco as Operations and Maintenance Worker for the City of Arden Hills Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Motion to approve the appointment of Joseph Bianco as Operations and Maintenance Worker for the City of Arden Hills Staff Recommendation: Approve the appointments of Mr. Bianco as Operations and Maintenance Worker. Advisory Commission Action: I I --1 ...............j -~-! Date .r .~--..... 1 I ________.,._.__~_____ -------1------- Commission Action ..... t:'JOti\Rplicable _ Not Applicable Not applicablEl Planning PTRC Supporting Documents (which are attached to this Action Form): ~ Memo/Letter: D Resolution D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: Administrator/Staff Comments: \\Earth\Admin\Assistant City Administrator\Requests for Council Aclion\2005\200S Approve Appointment Joseph Bianco.doc " ... ~ ~~HILLS . MEMORANDUM DATE: June 22, 2005 Agenda Item 6.F. TO: Honorable Mayor and City Council Members FROM: Michelle A. Wolfe, City Administrator -<' Schawn P. Johnson, Assistant to the City Administrator S'f:J Appointment of Joseph Bianco as Operations and Maintenance Worker SUBJECT: BACKGROUND With the pending retirements of Fred Bell and Fred Reed from the Operations and Maintenance Department, City staff began recruitment efforts for their replacements in early May The City received fifty-four applications for the Operations and Maintenance Worker positions. Twenty- four candidates were asked to participate in the first round interviews. The first round of . interviews was conducted by Jim Perron, Tom Moore, and Schawn Johnson on June 2nd. The first round of interviews involved a fifteen minute interview and a twenty-five question (true- false or multiple choice) exam. Based upon the first round of interviews and the exam scores, the interviewing panel requested that the top seven candidates be invited back to participate in the second round of interviews, Those interviews were conducted on June 14th and 15th. Jim Perron. Tom Moore, Michelle Wolfe, and Schawn Johnson were part of the interview panel for the second round of interviews. DISCUSSION Based upon the interview and exam process, the first recommended candidate is Mr, Joseph Bianco. Mr. Bianco recently moved to Minnesota from the State of New Jersey. He has fifteen years of experience in operations and maintenance related activities with the Borough of Oradel1, New Jersey. Mr. Bianco has extensive experience with road maintenance, snow plowing, street sweeping, heavy equipment operation, and utilities. Mr. Bianco has also worked in the construction and HV AC field. He has a solid background in the operations and maintenance field and has indicated a strong interest in this position with the City of Arden Hills. Mr. Bianco has scheduled July 11 th as a start date with the City. Reference checks have been completed and the responses from his previous employers have been very positive. . . Page 2 of2 RECOMMENDATION City staff is requesting City Council approval of the appointment of Joseph Bianco as an Operations and Maintenance Worker for the City of Arden Hills, Mr. Bianco will be required to successfully complete a physical, drug test, and job evaluation assessment (weight lifting and repetitive motion activities) before his appointment to this position becomes official. . .- \\EarthlAdminIHumm> Reso""e'\CLASS1F1CAT10NS\Opemtions & Main"","ce Wocke,12005 Rcc;uitmemlCandidatc LettecslCity Co"ncil LCHers\6-27_05 Memo to Council-APPOintment of Bianco.doc - Prepared by: SC Dept.: CD Council Mtg, Date: 6/27/2005 Final Action Needed By: 6/27/2005 ~ ~HlLLS City ot Arden Hills Request for Council Action Agenda Item , TCMP UDdate Budgeted Amount: $0.00 Actual Amount: Funding Source: Council Action Request: None Staff Recommendation: Advisory Commission Action: Commission Planning PTRC _ ___m___ . _m____m.___ Date j '1 Action tIl.~iApplic",bie _No~fllic.abLe__. tIl()t.applic",~le ____.J I Supporting Documents (which are attached to this Action Form): o Memo/Letter: . o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: General update on TCMP activites . 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