HomeMy WebLinkAbout07-18-05
Mayor:
Beverly AplIkowski
IS
Arden Hills City Council
WORK SESSION
U45 W.HigIlway 96
Arden BiDs, MI_ta
55U2
651.634.5120
www.d.....deo-bllls.mo.us
'Councilmembllrs:
David Gram
Brenda Bolden
Gregg Larson
Lois'Rem
5:00 p.m.
Monday, July 18, 2005
Agenda
1. Can to Order
2.
Allendllltems
A. 2006 Lift Statioas and Lift Station #7
RebabUltatioa (Ia conjunctioB with
Presbyterian Homes)
B. Celebrate Arden Hills Recap
C. Shared Eagineering Serviees witb the City
of Roseville
StaWPresenters
Greg Brown/Tom Moore
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5:00 '
Michelle Olson
5:45
Michelle WolfelSchawn
Johnson/Tom Moore
6,15
D. Proposed Sbade Tree Ordinance Tom MoorelSchawn Johnson
*RegularCity Council Meeting wm begin at 7:30 PM
6:45
3. Council Reuorts
A. Councilmember Holden
B. CouncDmember Larson
C. CoulI,cDmember Rem
D. Coancilmember Grant
E. Mayor Aplikowski
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Message
Page I of I
Gritz, Jackie
From: Gritz, Jackie
Sent: Thursday, July 14, 200511:57 AM
To: sschroeder@smithmicrotech,com; bob, fletcher@co,ramsey,mn,us; bulletin@lillienews,com;
cwilson@ctv15.org; dprobst@mspmac,org; etopinka@pioneerpress,com; info@mnsunpub,com;
ken,gammell@ci,mounds-view,mn,us; kmaltman@msn,com; mlsmith@startribune,com;
smccan n@startribune,com
Subject: City Council Agendas
Jackie Gritz, Office Support Specialist
City of Arden Hills
Phone 651634,5120
Fax 651,634,5137
www.ci.arden-hills.J)1n.us
7/14/2005
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MEMORANDUM
DATE:
AGENDA ITEM 2A
July 13, 2005
TO:
Mayor and City Council
Michelle Wolfe, City Administrator r!\~
SUBJECT: July 18 Work Session: 2006 Lift Station Reconstruction Project
FROM:
BACKGROUND
On the agenda for the July 11 City Council meeting, staff had requested authorization to prepare
plans and specifications for the 2006 Lift Station Rehabilitation Project. City Council votcd to
table the item to the July 18 work session,
The requested action was to authorize an expenditure of $26,600 to perform design and field
survey work (agenda item from July 11 attached for reference), Typically before such work is
pcrformed on a project, the City is asked to approvc a work order with URS,
DISCUSSION
On April 11, during a work session discussion, staff presented an analysis of alternatives for lift
station rehabilitation projects (April 11 agenda item attached for reference,), The stalf
recommendation was to proceed with Option D as outlined in the report from URS dated March
28, Option D included procceding with the 2005 project (Lift Stations #4 and #9), and
preparation of plans for thc remaining four stations in time to bid during late fall/early winter.
Procceding with the 2006 project, of course, would depcnd on the following: (1) further analysis
during the budgct process; and (2) receipt of satisfactory bids, If this work is performed, but thc
project is delayed because of budget concerns, a poor bid environment, or othcr cause, the data
collected would still be of use with the exception of updating costs,
Proceeding with the design and lield survey work provides the following benefits:
L Determining a good estimate for 2006 budget prcparation purposes,
2, Providing the opportunity to bid the project early and try to take advantage of a more
competitive field of contractors.
REQUESTED ACTION
Advise staff if there is still an interest in pursuing Option D, If Council is comfortable, we will
place the request to prepare plans and specifications on the August 8 agenda for consideration.
\'IEarthiAdminiC;/y Admini.~lrator\MeiIEarlh\Admin\Cily Administl"awr\Memol.2005\07-13-05 Memo [0 Council Rl:.." 2006 LIft Sfation
Project.docmo\2005W5-0S-05 Memo to Council RE PCl Ratings.doc
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~LLS
City ot Arden Hills
Request for Council Action
^_"",<-C.i"""N
Agenda Item !I~I
2006 Lift Station Rehabilitation
Budgeted Amount: 400,000
Actual Amount: 26,600
Funding Source: Sanitary Utility
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Prepared by: GSB
Dept: Engineer
Council Mtg, Date: 7/11/05
Final Action Needed By: 7/11/05
Council Action Request:
Authorize City Engineer to prepare plans and specifications for the 2006 Lift Station Rehabilitation Project
for Lift Stations #1, #11, #12 and #13,
Staff Recommendation:
The City has been performing lift station rehabilitation converting our older stations to submersible
pumps, Earlier this year as a part of the review of bids for lift stations 4&9, staff recommended that the
final four lift stations to be rehabilitated be done as a single project in 2006. We are requesting
authorization to complete engineering at this time to allow for bidding in the late fall which should provide
for a competitive bid environment Initiating engineering at this time will also allow us to refine the
estimated project costs for lift stations during our review of the Capital Improvements Program this
summer. Final plans and specifications will be prepared with this authorization. Council will be requested
to authorize the advertisement of the project in October following preparation of plans and specifications,
Advisory Commission Action:
Action
Not Applicab,le
Not Applicable
Notapplicable
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Commission
Date
Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
D Resolution (No, )
D Ordinance (No, )
IZ:J Engineering Recommendation: Work authorization letter from City Engineer to Michelle Wolfe dated
7/1/05
D Attorney Recommendation:
DOther:
Financial Implications:
Engineering scope per the city ongoing contract terms with URS, Total project cost anticipated to include
approximately $75,600 in engineering and $425,000 in construction, Engineering fees to prepare plans
and specifications total $26,600.
Administrator/Staff Comments:
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Page 1 of 1
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URS
e
July 1,2005
Item 6C
Ms, Michelle Wolfe
City Administrator
City of Arden Hills
]245 West Highway 96
Arden Hills. MN 55112
RE: Work Order 05-03
2006 Lift Station Rehabilitation
Dear Ms, Wolfe,
The following proposal is offered as a confirmation of our scope of work. estimated fees and schedule for the
above-referenced project.
~ENERALPROJECTSCOPE
.e proposed scope of work includes services for preliminary engineering, preparation of final plans and
construction services for the proposed rehabilitation of Lift Stations #1, #11, #12 and #13 located throughout the
City. These four lift stations are the last remaining stations with dry well operating systems to be replaced with
submersible pump systems,
BASIC SERVICES
Design Pbase
URS will provide preliminary engineering services for the proposed project including the evaluation of alternatives
which may be appropriate, URS will conduct field reviews of the project site as necessary and prepare presentation
graphics and exhibits for public infonnation and council review, URS will make modifications to the proposed
improvement scope as directed by City staff and Council, The preparation of a feasibility report is not included in
the scope of professional services, URS will prepare final plans and specifications for the project in accordance
with the Professional Services Agreement. City staff will provide as-buill information as needed for the project.
Final plans and specifications will be prepared to City standards and will include removal plans, utility
reconstruction plans, grading plans, details, and site restoration plans as necessary, Final plans and specifications
will be submitted to City staff for review and comment.
Bidding Phase
URS will provide bidding phase services in accordance with the Professional Services Agreement. URS will
submit advertisements for bidding, produce bidding documents, answer contractor questions, issue addendums and
conduct the bid opening, URS will check bids and provide a detailed bid tabulation and recommendation of award
to City Council.
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Ms, Michelle Wolfe
July 1,2005
Page 2
Construction Phase
URS will provide construction services in accordance with the Professional Services Agreement. The services will
include contract administration, shop drawing review, field inspections and construction staking, Construction
testing will be coordinated by URS but will be provided by others and will be billed directly to the City by the firm
perfonning the work,
ADDITIONAL SERVICES
In addition to the Basic Services detailed above, URS will provide additional services for field survey necessary for
the project.
Field Survey
Field surveying will be completed for the project during both the Preliminary and Final Design Phases of the
project. It is anticipated that the survey will be a topographical survey to include right of way, easements, existing
utilities and all topographic points which, will be impacted by this project. All survey information will be based
upon the Ramsey County Coordinate System in order to allow easy correlation with City GIS mapping information,
ESTIMATED COSTS
We propose that the basic services identified above be completed on a percentage of construction cost basis
consistent with the terms of our Professional Services Agreement. The preliminary estimate for the project cost
including 18% for Engineering and construction administration is $500,000 all of which would be funded from the
sanitary sewer enterprise fund, The total budgeted project cost in the CIP for lift stations are $200,000 (2006) and
$200,000 (2007) for a total of $400,000, The CIP budget should be adjusted during the annual review this summer
to reflect the current estimated cost as well as the fact that the project will be completed in one year instead of two
years, An outline of our estimated fees and direct expenses for the project are detailed below:
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Estimated Fees for Basic Services
Percentage Multiplier to be used for Basic Services based upon estimated construction cost of $425,000,00 and
curve included on Exhibit D of the Professional Services Agreement: 4.70%
Breakdown of Basic Services
Design Phase (90% of 4,7%)
Bidding Phase (10% of 4,7%)
Construction Services (10% of Ave, 3 bids)
Subtotal Basic Services (14,7% of construction)
$17,980.00
$ 2,000,00
$42.500,00
$62,480,00
Estimated Fees for Additional Services (hourly, not-to-exceed)
Field Survey:
CAD Technician: 16 Hours @ $65,00
Survey Coordinator 4 Hours @ $85,00
Surveyor 120 Hours @ $60,()()
Subtotal Additional Services (hourly)
$ 1,040,00
$ 340,00
$ 7.200,00
$ 8,580,00
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Ms. Michelle Wolfe
July 1,2005
Page 3
Direct Expenses
Direct expenses for the project include items such as mileage, parking, photography, printing and delivery services.
URS will bill all expenses incurred on the project directly to the City with no URS markup, , Expenses are
anticipated to include printing and distribution of plans and specifications ($2,500), construction materials testing
($1,500) and mileage ($500), The total estimated amount for direct expenses is $4,500,00
ESTIMATED FEE SUMMARY
Basic Services (percent of construction cost)
Additional Services (hourly, not-to-exceed)
Expenses (estimated, no markup)
Total Estimated Cost
$ 62,480,00
$ 8,580.00
$ 4,500.00
$ 75,560.00
All work, therefor is estimated to be complete for a total amount of $75,560.00, Final amounts for Basic Services
and Construction Services will be based upon the actual construction cost of tbe project in accordance with the
Professional Services Agreement. Additional Services will be performed on an hourly basis based upon the
parameters outlined in the Professional Services Agreement. Expenses will be billed directly to the City with no
URS markup,
~., CHEDULE
\, e following is the proposed schedule for the project:
ield Survey of four Sites
Complete Final Design & Construction Documents
Bid Opening
Begin Construction
Complete Construction
July, 2005
September, 2005
October, 2005
December, 2005
June, 2006
Thank you for the opportunity to provide these services, We look forward 10 working with you and City staff on
this project. Please call if you have any questions or we can provide any additional information, A completed
Work Order Form is attached for your execution.
Sincerely,
URS Corporation
Copy: Tom Moore/Arden Hills
Tom GeearlURS
Frank TicknorlURS
'. File: Pending
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WORK ORDER NO.
05-03
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This is an authorization to proceed and site-specific scope of services under the
Professional Services Agreement between the City of Arden Hills and URS dated
November I, 1997.
Project:
2006 Lift Station Rehabilitation Project
We hereby authorize you to proceed with the following phases of services:
Preliminary Design Services, Final Design Services, Bidding Services and
Construction Services as outlined in URS proposal letter dated July 1,2005.
Payment shall be on the basis of:
. Percent of Construction Cost: In accordance with Exbibit D of the Professional
Services Agreement.
The Estimated Total Fee for URS under the Work Order is:
$75,560.00
The Final Completion Date for the services included under the Work Order is:
July, 2006
(e
URS, INC.
CITY OF ARDEN HILLS
Signed:
Signed:
Title:
Title:
Date:
Date:
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URS
ORIGINAL
Work Session
Thresher Square
700 Third Street South
;\,'Iinneapolis, tvfN 55415
Phone: (612) 370.0700
Fax: (612) 370.13783
To:
Michclle Wolfe/
Arden Hills
Copy:
Tom Moore/Arden Hills
frank Ticknor/ URS
File:
31809733.0020 I
From: Gregory Brown, PE
Arden Hills City Engineer
Date: March 28, 2005
Subject: Lift Station #4 & #9 Reconstruction Project
Alternatives Analysis
Background
As part of the continuing rehabilitation of the sanitary sewer system for the City, the Council
authorized preparation of Plans and Specifications for the Lift Station #4 & #9 Project on
November 29,2004, Plans and Specifications for this project were completed and nine bids were
received on February 15,2005 for the proposed improvements. The low bid submitted by Gridor
Construction, Inc, was $236,758,00 resulting in a total project cost of approximately $280,000
(including engineering and inspection fees), The CIP included $200,000 for this work. The
project was not awarded at the February 28, 2005 council meeting due to concerns about the
$80,000 budget amendment requircd for the project.
We have prepared a financial analysis of four options in an effort to provide Council with
additional information to assist with the decision on whether to award this project as is with two
lift stations or reject all bids and restructure the packaging of our lift station improvements,
Our estimatcs used for the analysis are based upon the actual bids and conversations with Gridor
Construction regarding the possibility of doing the work as single lift stations (over the course of
several ycars) or multiplc lift stations in one projcct. for comparison purposes, we have assumed
that the Council still desires to complete the reconstruction of the six remaining "old technology"
lift stations within the 5 year CIP. A total of $600,000 was budgeted in the 5 year CIP (in three
projects) to reconstruct thc lift stations. The 5 year crp included $175,000 for SCADA system
installation and $325,000 for sanitary sewer pipe repair/lining and joint sealing as well. Therefore
a total of 1,1 million is budgeted for sanitary sewer capital improvements over thc next five
years. The following is a synopsis of the financial implications for the various lift station delivery
options:
C\Documents and Seuings\MichelleW\L.JCal Settings\Temporary Internet Filcs\OLK W-Lift Station Options Memo J-28-05.do(
Memorandum
March 28, 2005
Page 2
Option A - Reconstruct two stations at a time (per CIP)
Two station project in 2005: Contractor Construction Cost
URS Design Fee (5,14%)
URS Survey Fee
URS Construction Inspection(lO%)
URS Printing/Mileage Expenses
Total Project Cost
Two station projeCt in 2006: Estimated Total Project Cost
Two station project in 2007: Estimated Total Project Cost
Option A - Estimated Total Project Cost:
Option B - Reconstruct one lift station per year
Lift Station #4 project in 2005 :Contractor Construction Cost
URS Design Fee (5,53%)
URS Survey Fee
URS Construction lnspection(lO%)
URS PrintinglMileage Expenses
Total Projcct Cost
Lift Station #9 project in 2006:Contractor Construction Cost
URS Design Fee (5,60%)
URS Survey Fee
URS Construction Inspection(IO%)
URS Printing/Mileage Expenses
Total Project Cost
Lift Station #1 project in 2007: Estimated Total Project Cost
Lift Station #1\ project in 2008: Estimated Total Project Cost
Lift Station #12 project in 2009: Estimated Total Project Cost
Lift Station #13 project in 2010: Estimated Total Project Cost
Option B - Estimatcd Total Project Cost:
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~ $236,758 (Gridor bid)
=$ 12,170
=$ 3,540
~$ 23,675
=$ 1,750
=$277,893 => $278,000
$290,000
$305,000
$873,000
=$162,000 (Gridor est.)
=$ 8,960
=$ \,770
=$ 16,200
=$ 1.500
=$190,430 => $\90,000
=$150,000 (Gridor est.)
=$ 8,400
=$ 1,770
=$ 15,000
=$ \,500
=$176,670 ~> $\77,000
$185,000
$195,000
$205,000
$215.000
$1,167,000
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Option C - Reconstruct three lift stations in 2005, three in 2006
Three station project in 2005 (Lift Stations #4, #9, # I)
Contractor Construction Cost =$320,OOO(engineer's est*)
URS Design Fee (4.9%) =$ 15,580
URS Survey Fee ~$ 5,400
URS Construction Inspection (10%) =$ 32,000
URS Printing/Mileage Expenses =$ 2,000
Estimated Total Project Cost ~$374,980 => $374,980
Three station projcct in 2006 (#11, #12, #13): Estimated Total Project Cost: $390,000
Option C - Estimated Total Project Cost: $765,000
· Estimated cost of three lift stations assumes similar bid prices to those received in February,
2005, Gridor has indicated in conversations that their bid reflected a competitive "winter
market", Rebidding a three station project this summer may not yield the same prices depending
on the condition of the construction market.
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Memorandum
March 28, 2005
Page 3
Option D - Reconstruct two Lift Stations in 2005, four stations in 2006
Two station project in 2005 (award existing bid): Total Project Cost $278,000
Four station project in 2006: Contractor Construction Cost ~ $410,000 (estimate)
URS Design Fee (4,75) ~$ 19,500
URS Survey Fee =$ 8,000
URS Inspection(IO%) =$ 41,000
URS Expenses =$ 4,000
Total Project Cost =$482,500 =>
Total cost of two stations constructed in 2005, four in 2006:
$482,500
$760,500
Sanitary Sewer Fund Balance Discussion
Based upon our analysis abovc options C and D complete the lift station conversion with the
least cost. The City Finance Director has prepared an analysis of the impacts of the options above
to the Sanitary Sewer Enterprise Fund for Council's review and consideration.
Recommendation
Upgrading lift stations is the staffs highest priority of capital improvemcnt since the failures at
the stations can result in costly repairs and potential damage to residences, Upgraded stations
include 5 year warranties on mechanical parts, use less electricity and generate fewer alarms and
maintenance requircments which ultimately result in additional savings to the city (estimated
$5,000 - $15,000 per year in material, electricity and manpower), For these reasons, staff
recommends the stations be completed as soon as feasible,
The bids received in February were reflective of a tight contracting market partially due to the
time of year that the project was bid. Considering this, the City Engineer recommends that
Council approve Option D which would take advantage of the "winter pricing" for lift stations #4
and #9 and allow staff to prepare plans for the remaining four stations in time to bid during late
fall/winter of 2005/2006 hopefully with a competitive field of contractors again,
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MEMORANDUM
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DATE:
April 5, 2005
Agenda Item Worksession
TO: Honorable Mayor and City Council
FROM: Murtuza Siddiqui, Finance Director/Treasurer'MS
SUBJECT: Replacement of Lift Stations - Sewer Fund Balance Analysis
BACKGROUND:
On November 24,2004, the Council authorized preparation of Plans and Specifications for the
Lift Stations #4 & #9 project. Plans and Specifications for this project were completed and nine
bids were received on February 15, 2005 for the proposed improvements. Based on the lowest
bid, the total cost of the project was estimated at $280,000, including the engineering fees,
.
The City's fivc year CIP plan, which was adopted last Fall, estimated the cost ofreplacing two
Lift Stations per year, over the next three years, at an estimated cost of $200,000 per set. In
addition to the CIP plan, the Council approved a Utility Rates Study and implemented a revised
rate structure to accommodate the capital improvements. As part of the adoption of the Rates
Study, an informal decision was made to maintain a fund balance of$500,000 over five years, as
a reserve for contingencies, in the Sewer Fund.
Due to increased construction and material costs, the cost to replace two Lift Stations is $80,000
higher than the budgeted or anticipated amount. At the March's Work Session, Council
requested staff to prepare options and recommendation for the replacement from the funding
perspective,
DISCUSSION:
Based on the request from the Council, the Engineer has prepared four options and a
recommendation for the replacement from an engineering perspective, From a fiscal perspective,
I would like to provide an analysis, using three of the four Engineer's options for the timing of
the replacement. It should be notcd that regardless of whichever engineering option the Council
chooses, it will have fiscal impact on a number of areas as listed below:
I, If a decision is made to rcplace all Lift Stations as plmmed, leave the ratcs in-tact, and
undertake other projccts, the fund balance would drop below the desired level of
$500,000. lfwe take this route, the fund balance would drop to anywhere in the range of .
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Memo
Replacement of Lift Stations - Impact on Fund Balance
approximately $365,000 to $460,000, depending upon thc option, The estimated fund
balance would be around $365,000 if the Engineer's Option A is acceptcd, and the fund
balance would be around $460,000 if the Engincer's Option D is accepted, It should be
kept in mind that the fund balance is cumulative at the end of the five year period, The
project would still be within the affordability range, The City would have adequate
funds to finance this project assuming that all future projects (other than Lift Stations)
come within the 5 Year CIP Budget, the Met Council's sewer rates stay stable, and that
there is not a substantial incrcase in the number of senior discount accounts. Staff is
presently comfortable maintaining the $460,000 fund balance, provided all other costs
and projected revenue are within the budget.
2.
If a decision is made not to re-examine sewer rates, maintain the desired fund balance,
and proceed with the rcplacement of the Lift Stations, the Council may want to consider
deferring the SCADA project to a period past the current five year CIP plan. The
budgctcd amount for SCADA is $175,000. If this option is exercised, the City can still
replace all Lift Stations and still maintain the existing fund balancc without altering the
sewer rates.
3, If the decision is to move forward and replace all Lift Stations as planned and move
forward with SCADA, and still maintain the desired fund balance, the City would have
to increase the sewcr rates greater than the rate increase reconuncnded in the Utility
Rates Study, According to the study, the sewer rate should be increased by 15% in 2005,
5% in years 2006 through 2008, each year, and 3% in 2009. In order to movc forward
will all projects, that is, Lift Stations and SCADA, we may want to consider re-
evaluating the scwer rates in 2006 and 2007, Ifthe 2006 ratcs are increased by 7.5%,
instead of 5% and the 2007 rates by 6% instead of 3%, the City would still be able to
maintain a fund balance of around $500,000, if the Engineer's Option D is accepted.
From a number of perspectives such as: Liability/financial exposure due to the failure of the
Stations; amount spent on over-time to fix the existing Stations; difficulty in obtaining parts due
to obsolescence, operational efficiencies, i.e. lower electrical costs, I would recommend that the
City should strongly consider rcplacing all Lift Stations as soon as possible.
RECOMMENDED ACTION:
Staff reconunends that thc Council consider accepting Option D as outlined by the Engineer,
with the understanding that Utility Rates may havc to be re-visited in the future as wcll as the
nced to re-evaluate the need for thc SCADA project.
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MEMORANDUM
DATE:
April 5, 2005
Agenda Item - W orksession
TO: Mayor and Council
Michelle Wolfe, City Administrator
FROM: Thomas j, Moore; Director of Operations & Maintenance
SUBJECT: Infrastructure Maintenance Schedules and Equipment Usage Discussion
BACKGROUND
This memo is the second in the series of infrastructure discussions and is a follow up to the
March 14, 2005, memo from Greg Brown, City Engineer, regarding infrastructure assessment
and rehabilitation, At the March 14,2005 City Council Meeting, the Council requested that staff
provide information regarding the maintenance of the City's infrastructure and a listing of City
vehicles/equipment and its usage in maintaining the City's infrastructure, The City's
infrastructure consists of the following components: sanitary sewer, water and storm water.
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SANITARY SEWER
Equipment
Lift Stations & Sanitary Manhole Map - This twelve page laminated guidc identifies and shows
every manhole in the City as it relates to a lift station, For example MH3-10, is Lift Station #3,
the 10th manhole that feeds into LS #3. This guide is placed in every City vehicle in order to
allow City staff to respond quickly to any type of situation impacting the sanitary sewer system.
The notebook was developed two years ago, A log book or record is completed by staff for every
time the jetter, vactor or video camera is used,
Vehicles
1987 Ford Jettcr - This is a truck cquipped with a water tank, an auxiliary motor and a high
pressure hose. Two people are rcquired to operate this piece of equipment. The hose is lowered
into a manhole and the auxiliary motor supplies a high pressure 'jet' of water to clean debris in
thc scwer line, This jet of water will clean everything except trcc roots, In the event of tree roots,
an attachment called a root cutter is secured to the end of the high pressure hose, The root cutter
has a diamond tip rotating head and four lengths of rotating sharpen chains that are custom fitted
to the size of the sewer pipe. The jet of water propcls the diamond tip and the chains down the
sewer pipe eliminating the tree roots.
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Memo
Infrastructure Maintenance Schedules and Equipment Usage Discussion
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1999 Sterling Vactor - This is a truck equipped with a large tank, an auxiliary motor and a
section of hose, Two people are required to operate this piece of equipment. The hose can be
converted to a six or four inch diameter depending on the situation. Thc hose is lowered into a
manhole and the auxiliary motor supplies power to the hose to 'vacuum' up debris in a sewer
line, The Vactor is used in conjunction with the Jetter. The Jetter supplies a jet of water to force
the debris downstream to the next manhole where the Vactor hose is ready to vacuum up the
debris into its holding tank. The Vactor can also be used independently of the Jetter, when
debris is encountered within a manhole.
2003 Aries Video Trailer and Video Camera - The trailer is a self contained video studio that
houses a video camera mounted on treads or tires depending on the situation, VCR, Monitor,
control panel (similar to a computer keyboard), audio system and a work station, Two people are
required to operate this piece of equipment. The video camera, attached to a heavy duty video
cable, is lowered into a manhole by a special arm, The camera is then operated by the controller
as the second person monitors the cable laying system, The camera is operated by a joy stick,
similar to one found on a video game system. The camera can move forward or backwards and
the camera lens can be rotated 360 degrees. The control system also includes an audio capability
so that the operator can describe what he is viewing, In addition, a distance monitor constantly
reads the distance traveled and displays this on the video screen. This system is used to 'read' a
sewer line before and after the line has been Jetted and Vactored,
Maintenance Schedules
Long Term - 0 & M Staff will video, jet and vactor the entire City every two years. Our
schedule currently exceeds the maintenance standards the League of Minnesota Cities Insurance
Trust (LMCIT) has for reviewing a city's sanitary sewer system, which is every three years. All
tapes are sent to the City Engineer for review, These tapes help in fOffilUlating long range
planning for the maintenance of the sanitary sewer system and are especially useful in the CIP
Budgetary planning process,
Short Term - This refers to videoing, jetting and vactoring in an upcoming PMP neighborhood,
For example the 2005 Red/Grey Fox PMP neighborhood was serviced last week, This provides
staff with one last look at the sanitary sewer system, so that an accurate assessment of the system
can be made before the project is bid, The same procedure was completed for the 2006
Ridgewood PMP neighborhood, In addition, if staff suspects trouble in a particular individual
segment of line or a ncighborhood, staff will address this issue.
Emergency.. This refers to a break in one ofthe City's lines or a back-up to a resident's home
caused by a blockage in our line, This is a one time, isolated incident that is treated as an
emergency by staff This could take place during the regular work day or after hours resulting in
a "Call Out" situation, The LMCIT recommends that staff provide a video and service record of
the sewer line hefore the breaklblockage as well as a video record after the repairs have been
made, This rccommendation took effcct January 1, 2005,
Memo
, Infrastructure Maintcnance Schedules and Equipment Usage Discussion
3
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WATER SYSTEM
Equipmetlt
Staff is currently developing a Water Line Valves and Gate Valve Map guide, similar to the Lift
Station and Sanitary Manhole Map. The completion date is scheduled for April 29, 2005, Staff
expects this guide to be equally effective. Gate valves are located on the water mains, they act as
'a Gate' to open or close the water supply to that particular segment of line, They are used to
isolate a water break so that repairs can be made.
Staff will use tl1e Vactor on emergency repairs to vacuum out the water at the bottom of the
repair hole so that Staff can make the necessary repairs.
The City Engineer explained to the March 14, 2005 memorandum regarding infrastructure
assessment and rehabilitation, that the tools and technology needed to monitor the condition of
the water system have not been developed to the extent as they have been for the sanitary sewer
system. Because of this limitation to effectively monitor the condition of the water system, staff
has taken the following steps to ensure that the residents of Arden Hills are served by a safc and
functioning water system,
. Staff has the water tested monthly at ten different locations thorough out the City by an .
independent agency. Those locations are: Shell Gas Station, Blue Fox Restaurant,
Guidant, Children's World, Booster Station, City Hall, Grainger, MVHS, Valentine
Elementary and Presbyterian Homes,
· Staff monitors the water levels and pressure of the North and South Water Towers on a
daily basis.
. Staff flushes the water mains, City wide, once per year. This is accomplished by opening
up a fire hydrant and letting the water run until clear water comes out.
· Staff will 'exercise' (open/close) the gate valves throughout the City,
· The City installed three new Mag Meters in the water pits that accept water from the
City of Roseville. These meters provide an accurate read of the water that was used as
well as what was returned to the City of Roseville. In addition, the mcters provide a
better conduit for the water to flow thorough,
· Staff inspects the water towers on a monthly basis and has a professional inspection
conducted every ten years,
. Staff keeps a record of water breaks. The breaks are marked on a City map and a written
record is kept on file as well. This documentation allows staff to monitor whcrc future
work might be needed. These records are sent to the City Engineer to assist in long range
planning,
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Memo
Infrastructure Maintenance Schedules and Equipment Usage Discussion
4
STORM WATER
Equipment
Staff is currently developing a Grit Chamber, Storm Water Pond, Catch Basin Map guide,
similar to the Lift Station and Sanitary Manhole Map, This guide will show the location of every
grit chamber, storm water pond, and catch basin in the City of Arden Hills. In addition, the map
will show the directional flow of the storm water. The completion date is scheduled for June 1,
2005.
The vehicles used to maintain the storm water system are the same as for the maintenance of the
sanitary sewer system, They are the Jetter, Vactor and video trailer and camera. They perform
the same functions as well. The additional vehicle that is used is the 1997 Elgin Street Sweeper.
The sweeper is used twice a year, spring and fall, to help control and contain pollution runoff
into the waterways.
Maintenance Schedules
Currently staff is following the maintenance guidelines laid out in the Storm Water Pollution
Prevention Plan (SWPPP), a State mandated program, It was instituted in 2003 and has a
completion date of December 31,2007, The SWPPP is a workin progress and has experienced
many problems with acceptance and initiation state wide, The SWPPP is designed so that if it is
followed over its four year cycle, every wetland and storm water pond will be inspected and all
necessary repairs made, The repairs could include: dredging, shoreline restoration/protection
and outleUinlet restoration, In addition, over the four-year cycle, every storm water line will have
been videoed, jetted and vactored, Furthermore, staff must begin a citywide storm water
pollution educational awareness program, Staff has begun this process with the no phosphorous
lawn fertilizer ordinance, catch basin stenciling, utility billing mailings and articles in the City
Newsletter and on the website.
SUMMARY
With the tools and resources that the Council has provided, staff has taken a pro-active approach
to maintaining the sanitary sewer and the storm water management systems. Staff has taken a
more neutral approach to maintaining the water system. This is due to the fact that the
technology and tools necessary for a more proactive approach have not been developed as yet
The 0 & M Staff attends many seminars and workshops during the year in order to attain the
high level of education need to maintain the City of Arden Hills' infrastructure,
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2005 LIFT STATION INVENTORY
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Re.bV::.\+
- --~-~-
Lift Location Type Pumps Built
Station #
1 3196 North Cleveland Ave Wet/Dry Well Smith/Loveless 5HP 1956
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2 1850 County Road E2 Submersible Pumpex 20 HR 20m_
3 1578 Lake Johanna Boulevard Submersible ABS 9.4 HP 1999
4 3484 Ridgewood Road Submersible 2005
-
5 3495 Lake Johanna Boulevard Submersible Pumpex 27 HP 2003
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6 3330 Lake Johanna Boulevard Submersible KSB 3.4 HP 1997
7 3220 Lake Johanna Boulevard Submersible Pumpex 5 HP 2004
8 1335 Ingerson Road Submersible Pumpex 27 HP 2001
9 3168 Ridgewood Road Submersible 2005
10 3804 North Cleveland Road Submersible Hydromatic 3 HP 1990
11 1861 Highway 96 Wet/Dry Well Flushkleen 10 HP 1970
12 1965 Thorn Drive Wet/Dry Well Chicago 7,5 1971
13 1123 Karth Lake Drive Wet/DryWell FairbankslMorse 20 HP 1978
14 4560 Hamline Avenue Submersible ABS 12 HP 1995
4 i ewood Road
3168 Ridgewood Road
Wet/Dry Well
Wet/Dry Well
FairbankslMorse 7,5 HP
SmithILoveless 5 HP
1960
1960
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URS
Worksession Item 2A
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, rvIN 55415
Phone: (6]2) 370-0700
Fax: (612) 370-1378
To:
Ms. Michelle Wolfe/
City of Arden Hills
Copy:
Frank Ticknor/URS
Tom Moore/AH
File:
31809733
From:
Greg Brown
Arden Hills City Engineer
Date:
July 18, 2005
Subject:
Lift Station #7 Issues
Background
The City completed the reconstruction of Lift Station #7 during the spring of2004 which included the
installation of a new wet well and two submersible pumps, Lift Station #7 tributary area includes the
residents along Sandeen Road and the Presbyterian Homes senior care facility. The lift station is located on
an easement within Presbyterian Homes' property, Over the past few years City staff noticed the
appearanee of rags and clothing in the sanitary sewage handled at Lift Station #7, These materials are
illegal to dump in the public sewer and cause the pumps to clog ultimately requiring City staff to physieally
remove and dispose ofthe material. This situation has been discussed with Presbyterian Homes numerous
times over the past several years, Earlier this spring, City staff, URS and Presbyterian Homes' plant
engineer conducted a series of meetings to determine a solution to the problem, Presbyterian Homes
indieated that most of the problem is out of their control since it is being caused by residents who are not
supervised, Presbyterian Homes has informed their staff that dumping cloth and/or rag materials into the
sewer is illegal and has agreed to evaluate the paper products that are utilized in the faeility to see if any
ehanges can be made to limit the introduction of industrial strength paper towels etc, from being dumped
in the sewer. It is clear however that the complete elimination of this problem is not within the power of
the staff and management of Presbyterian Homes, A number of options were considered to deal with the
problem during the series of meetings; the following is a summary of the proposed solution,
Proposed Solution
The proposed solution to the problem is to replace the two standard pumps with two "chopper" pumps
which grind up the material being discharged, The chopper pumps are submersihle pumps and are
compatible with the existing lift station infrastructure, These pumps should essentially eliminate the type
of clogging which has occurred over the past several years as the materials would be shredded and pumped
down-stream. The two standard pumps could be salvaged and utilized as a part of the rehabilitation of Lift
Station # I or # I] in the future, Presbyterian Homes has purchased two chopper pumps which are
anticipated to be installed in late July, 2005,
Memorandum
July 18, 2005
Page 2
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Required Action by City
The City needs to prepare a Memorandum of Agreement outlining each party's responsibilities for costs
and operations associated with Lift Station #7, City Attorney Jerry filla is currently preparing a draft MOA
to be reviewed by City staff and Presbyterian Homes,
I, Cos\: Presbyterian Homes has incurred the initial cost for the purchase of the two chopper pumps,
However they anticipate that the City will reimburse them for the value of the standard pumps which are in
the lift station because the City is responsible to provide general sewage collection, The chopper pumps
cost approximately $28,000 while the value of the existing standard pumps is approximately $14,000, The
ratio of standard pump cost to chopper pump cost is therefore approximately 50%, We recommend that
this ratio be used to split costs of future maintenance (involving parts replacement) and repair as well. City
staff recommends that the reimbursement take place once we are (J) assured of our ability to re-use the
pumps in two of the future lift station projects; and (2) know with more certainty what the value of those
pumps are (i.e, when bids are received and a contract awarded for lift station projects using those pumps,)
2, Operations: We recommend that City staff provide daily operational maintenance of the lift station as
they have to date, Daily maintenance activities for Lift Station #7 are not anticipated to be different from a
lift station with standard pumps, The electrical costs related to chopper pumps is anticipated to be slightly
greater than the standard pumps, Council may wish to request payment of this amount from Presbyterian
Homes as well,
Other Discussion Items .
During the discussions about the pump issue, City staff and Presbyterian Homes also discussed improving
the vehicle access to Lift Station #7 and replacement of a segment of sag pipe located in the sewer
easement within Presbyterian Homes' property, These two issues are not related to the lift station
operational issues and may be incorporated in future CIP projects as lunds are available,
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~~HILLS
MEMOR4.NDUM
DATE:
AGENDA ITEM 2.B
July 13,2005
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator~
SUBJECT: July 18 Work Session: Celebrate Arden Hills Event
Attached you have a report from Michelle Olson regarding Celebrate Arden Hills, As you know,
the event was quite successful again this year. Michelle has done a great job outlining some
discussion points, as we are ready to begin looking forward to next year's event. There is,
howcver, one particular aspect of the event that I wanted to explore a little further with the
CounciL
The BBQ Dinner presents the largest number of challenges for this event, Ticket sales are
unpredictable, and we have to give a set number to the caterer well in advance, This means that
we will pay a minimum regardless of whether we sell the number of tickets, This year, staff did
not know the total number of tickets that had been sold until after the event.
Weather and other factors can affect same-day sales, If the weather is poor, or attendance is
down for some other reason, we can end up with a large number of unsold tickets, The City pays
for these unsold tickets, On the other hand, as happened last year, we can sell out of the
remaining tickets, Then we have to turn people away, What is especially troubling about that
scenario is that there was plenty of food, which people could see, but we still had to turn them
away.
With the current scenario, the City pays a certain price per person, We charge an amount for the
tickets that is less than that price, Then, if we don't sell all of the tickets we have committed to,
we pay that additional cost as welL With food vendors, they pay us to be able to be there, We
gain a revenue, and are not paying for the food, unsold tickets, etc,
Last year it was apparent that many feel the BBQ Dinner is the "signature" of the Celebrate
Arden Hills event. What staff would recommend for consideration is a different approach that
still captures the essence of why the BBQ Dinner is popular. For example, it provides a
community gathering, That could be accomplished by still providing the tent and tables, with
food vendors situated around the tent. and everyone still eating together in the same area, If
another aspect of thc dinner is the nature and type of food, i,e, the BBQ, we could still offer a
catered meal option (with a few changes to the current model) and supplement it with other
vendors.
PCI Ratings for City Streets
May 12,2005
Page 201'2
Michelle Olson outlined some other issues with thc dinner, all of which could be eliminated with
the suggestion outlined above. When she met with staff after the event, this was an idea that was
strongly supported,
\\Earth\.Admin\City AdministratorIMemo\2005\07-13-05 Memo 10 Council Rt' Celebrate AHdoc
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~~HILLS
MEMORANDUM
DATE:
Agenda Item 2.B
July 18, 2005
TO:
Mayor and City Council
Michel1~ Wolfe - City Administrator
FROM:
'-#)/fI
Michelle Olson - Recreation Program Supervisor f' {lY
SUBJECT:
"Celebrating Arden Hills"
ENCLOSURES:
2005 Celebrating Arden HiIls Budget
2004 Celebrating Arden Hills Budget
Background
The 2005 "Celebrating Arden HiIls" event was a huge success! The weather could not have been
better and everything ran fairly smoothly. The purpose of to day's discussion will be to evaluate
the event and make a few decisions regarding the 2006 event and beyond.
A. Budget Analysis - Is tbe City Council comfortable witb the expense/revenue of
tbe event? Attached you will find the budget report for the 2005 Celebrating
Arden Hills Event. The City did bring in over $19,000 in sponsorships - which was
around $4,000 more than the previous year. However, the event expense did go up
from last year. This was due to most prices going up from last year and adding and
extending a few activities to fill voids. Does the City Council want to continue
offering the event at no charge for the majority of events?
B. Is tbe Council comfortable witb tbe current scope of tbe event?
1. Food (Should we continue to offer a catered dinner?)
a, PRO's:
1. Provides a residential gathering place!
]1. Nice catered event where you know the menu ahead of time,
Ill, Advertising - Ticket sales may help to advertise the ovcrall event
b, CONS:
1.
Cost:
This year's dinner cost $5,526,00 for the food and $8,105,99 for
dinner tents/tables/chairs, We brought in $2,454.00 in ticket sales,
Therefore, the City's cost for the Barbecue dinner was $11,177 ,99,
\\Earth\PR&PW\Arden Hills Annual Celebration\2005 Celebrating Arden HillsIMemo's\Celebrating Arden Hills
Counci105,DOC
Memo to Michelle Wolfe
Celebrating Arden Hills
Page 2
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The catered price per person was $10,99 plus $2,00 for beverages,
Is the City Council comfortable investing this much money in a
catered dinner?
11. Ticket Sales:
Ticket sales are unpredictable, We must give the caterer a final
count no later than one week before the event. Therefore, it ends
up being a guessing game. Again this year, staff was unaware of
the number of tickets sold. Staff was still receiving left over
tickets and money for sold tickets, one week after the event. The
promotion & ticket sales ofthe Barbecue Dinner are a crucial piece
of the event. If the weather is good (as this year's and last year's
event have been), staff anticipates that the City will generally
always have success selling tickets and even sell out the day of
The City ideally would like to have at least 100 tickets available
for sale the day of (This year we had 170 available), If the event
falls on a day with challenging weather, ticket sales would not be
as successful and the City would pay for all unsold tickets, Health
regulations require that most leftover food be disposed of. Giving
out complimentary tickets is another issue. After giving one ticket
per staff, that adds up to 24 tickets, The City also needs to provide
fcod for other volunteers, including seasonal staff and Ramsey
County staff These complimentary tickets take away from the
total number that can be sold, If this barbecue dinner becomes the
staple of our event for years to come, how many people can this
type of event handle? If the event begins to take off, can the City
adequately serve 750-1,000 or more? Is the City Council willing
to accept those years where tickets sales are down due to weather
and other factors? How many people can we accommodate with
this type of dinner?
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Ill. Caterer;
Although, staff did receive many compliments regarding the food
for the event, there were some issues with the caterer. The main
issue was that the caterer claimed more than our count went
through line, which staff completely disagrees with, Staff
reviewed the event with the caterer and their event organizer and
discussed all aspects of the dinner at length, The attitude of the
event organizer has been a question and that will need to be
addressed if we continue with them in the future, If the City
Council continues the catered dinner, should staff seek a
differe1lt caterer for the event?
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Memo to Michelle Wolfe
Celebrating Arden Hills
Page 3
1111. Barbecue Dinner Ticket Required to enter tent:
The decision was made that a ticket must be purchased to enter the
barbecue dinner tent. This was done because of the problems that
have occurred in the past with many people sharing plates and only
purchasing one ticket. This rule makes it difficult because if one
person in a family chooses not to have the barbecue dinner, he/she
would not be allowed in the tent. Staff tries to keep the total
number of people eating at our specified total. It becomes difficult
when people are in the tent that do not have a ticket. It becomes
very hard to manage. If the City Council wants to keep the
catered dinner, how does staff manage this issue?
Options to Consider;
· Continue the barbecue dinner as the staple of the event!
.
Bring in a wide variety of food vendors for our event. A large eating area could be
provided, (we could go down to 2 tents, instead of 3) just as we do with the barbecue
dinner which would be a great gathering place. The City would not be turning
anyone away and the people who attend would have a choice of foods to choose from.
This option would help take significant work off of the volunteers/staff. This also
eliminates the guessing work when it comes to deciding a final count for the caterer.
Also, if there is bad weather, it does not affect the city. This would be a significant
decrease in cost for the City, plus each food vendor would pay an entry fee.
· Along the same lines as the above option, the caterer could put together a meal
package (value meals) that people could purchase (burger, chips, and pop ($6.00 for
example)). The City would purchase a certain number that we feel would sell and
that is the amount they would cook. We would then have multiple food vendors in
order to have enough choices. This would be a cost decrease while still having the
positive aspects of the catered dinner without the downside.
2. Entertainment
a, Keep as is
b, Expand
c, Pull Back
3. Time of Event
a, Keep as is
b, Expand
c, Pull Back
Memo to Michelle Wolfe
Celebrating Arden Hills
Page 4
4. Community Vendors
a, Keep as is
b, Expand
c.
5. Youth Activities
a. Keep as is
c, Expand
d, Pull Back
Recommendation
Staff is looking for feedback on tllis year's event and would also like to be provided direction on
the food for the day, Staff recommends that the City NOT offer a catered dinner and, instead
bring in multiple concessions/restaurants for a one year trial.
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Revenue:
Total
ExIJenditures:
2005 Celebrate Arden Hills
Comparison of Revenuel Expenditures
2005 Budqet 2005 Actual
$10,000,00 $22,751.00
Total $40,000,00
$47,955,00
Net Cost to the City/General Fund $30,000.00
$25,204,00
2004 Budqet 2004 Actual
$ 8,000.00 $ 19,075,00
$ 20,000,00 $ 44,012,00
$12,000,00 $ 24,937,00
Celebrating Arden Hills - 2005
Revenue
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Donations
Totals
$ 4,000,00
$1,000.00
$ 1,500.00
$ 1,000,00
$ 1,000,00
$1,000,00
$1,000.00
$1,000,00
$1,000,00
$2,000,00
$1,000.00
$ 500,00
$ 500,00
$ 500,00
$ 500.00
$ 250.00
$ 250,00
$ 100,00
$ 100,00
$ 100,00
$ 100,00
$ 100,00
$ 100,00
$ 100.00
$ 100,00
$ 50,00
$ 50,00
$ 50,00
$ 50.00
$ 50.00
$ 50.00
$0,00
$19,100.00
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Tables/Tents Anchor Bank $ 65.00
Arden Hills Library $ 70.00
ArdenView Kiwanis Club $ 70,00
Arden Hills/Shoreview $ 65,00
Celebrating Diversity $
Edward Jones $
Irwin Mortgage Corp, $ 61,00
Revenue Continued .
.
T ableslT ents
Library Task Force
Midwest Pioneers
North Heights
Northwestern College
Presbyterian Homes
Victory Celebration
Northwest Family YMCA
Pilgrim House Unitarian
Republicans
TCF Bank - Arden Hills
Satveer Chaudhary
$
$
$ 70.00
$ 65.00
$ 65,00
$ 65,00
$ 60,00
$ 65,00
$ 5,00
$ 5,00
$ 70,00
$ 801.00
Food Vendors
Forrest Whitaker $ 50,00
Big Bell Ice Cream $ 50,00
Domino's Pizza $ 50,00
Catherine & Bob Judd $ 50,00
Charanko's Mini Donuts $ 50,00
$ 250.00
Ticket Sales
. City Hall $1,418,00
Day of Event $ 1,036,00
$ 2,454.00
Merchandise
Sales $ 146,00
$ 146.00
Donations/Rentals $22,751,00
$22,751.00
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Celebrating Arden Hills - 2005 .
Expense
Entertainment
Shoreview Northern Lights Variety Band $ 500.00
White Sidewalls $ 2,500.00
Prior Lake Water Ski Association $ 1,600,00
Prior Lake Ski - AddU. Insurance Cost $ 100,00
Fireworks $ 7,500,00
Walton's Hollow Petting Zoo $ 2,200,00
Happy Faces (Caricaturist/Face Painter) $ 2,265.00
Mad Science $ 235,00
Teddy Bear Band $ 605,00
$ 17,505,00
FoodlYouth Games
Twin City Catering - Food $ 5,196,00
Service/DeliverylTax $ 2,686,91
Twin City Catering - Rat Race $ 1,550.00
Twin City Catering - Double Slide $ 1,000.00
Twin City Catering - Whale Kiddie Slide $ 425,00
Spin Art $ 525,00
Rock Climbing Wall $ 1,075,00
Water Wars $ 925,00 .
Insurance/Food Permit License Fee $ 330,00
Tents (Aarcee) $ 8,105,99
Tents (Midway) $ 1,412,00
$ 23,230,90
First Aid Red Cross ($55/hr x 7 hours+ $50) $ 490,00
$ 490.00
Transportation First Studwt $ 807,16
Goif Carts $ 233.24
$ 1,040.40
Signs Signarama $ 1,147,16
Acurate Press (Poster) $ 591,00
Allegra ( Large Poster) $ 100,00
$ 1,838.16
Programs Insert in Bulletin $ 345.40
$ 345.40
Sound/Communication Generator $ 893,06
$ 893,06
Expense Continued .
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Bathrooms
Park Rental
Miscellaneous
Total Expenses
Celebrating Arden Hills - 2005
Expense
$
Tony Schmid! Permit
Showmobile
$ 328.54
$ 400,00
$ 728.54
Thank You Ads - Focus/Bulletin
Event T-shirts
Forrest Wicklund - VIP food
Ice
Miscellaneous Supplies
Miscellaneous Supplies
Miscellaneous Supplies
$ 900.00
$ 730,00
$ 140,00
$ 14,95
$ 50,79
$ 40.43
$ 7,55
$1,883.72
$ 47,955.18
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Donations
TableslTents
Celebrating Arden Hills . 2004
Revenue
Anchor Ban k
Arden Hills Library
Arden HillslShoreview
ArdenView Club
G.R, Lending
Irwin Mortgage Corp,
North Heights
Northwestern College
Rice Creek Watershed
Northwest Family YMCA
Totals
$ 3,000,00
$ 2,000,00
$1,500,00
$1,262,50
$1,000,00
$ 1,000.00
$ 1,000.00
$ 750.00
$ 500.00
$ 500,00
$ 500,00
$ 250,00
$ 250,00
$ 250.00
$ 250,00
$ 250,00
$ 250,00
$ 250,00
$ 100,00
$ 100,00
$ 100,00
$ 50.00
$ 50,00
$ 50,00
$15,212.50
$ 61,00
$ 66,00
$ 61.00
$ 66,00
$ 66,00
$ 61,00
$ 71,00
$ 71,00
$ 61.00
$ 61,00
$ 645.00
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Revenue Continued
Crafters Tom Lapinski $ 10.00
Usborne Books at Home $ 10,00
Pam Eschbach $ 10,00
Mildred Clarke $ 10.00
Barbara Schroedl $ 10.00
Tastefully Simple $ 10.00
Cindy Rice $ 10.00
$ 70.00
Food Vendors Forrest Whitaker $ 50.00
Big Bell Ice Cream $ 50.00
Italian Ice $ 50.00
$ 150.00
Ticket Sales City Hall $ 1,894,00
Day of Event $ 984,00
$ 2,878.00
T-Shirt Sales l 120.00
$ 120.00 .
Donations/Rentals $19,075.50
$19,075.50
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. Celebrating Arden Hills - 2004
Expense
Entertainment
Shoreview Northern Lights Variety Band $ 500.00
White Sidewails $ 2,500.00
Prior Lake Water Ski Association $ 1,500.00
Prior Lake Ski - AddU, Insurance Cost $ 150.00
Fireworks $ 7,500.00
Down on the Farm Petting Zoo $ 675,00
Happy Faces (Caricaturist/Face Painter) $ 1,845,00
Splatter Sisters $ 575,00
$ 15,245,00
FoodlYouth Games
Twin City Catering - Food $ 5,100,00
Service/DeliveryfT ax $ 2,306,50
Twin City Catering - Obstacle Course $ 870,00
Twin City Catering - Double Slide $ 1.D9000
Twin City Catering - Candyland $ 870,00
Spin Art $ 625.00
Rock Climbing Wail $ 937.50
Water Wars $ 950,00
. Insurance/Food Permit License Fee $ 242.00
Tents (Aarcee) $ 7,983,52
Tents (Midway) $ 1,184,00
$22,158,52
First Aid Red Cross ($40/hr x 7 hours) $ 435,00
$ 435,00
Transportation First StudRnt $ 527,52
Golf Carts $ 233,24
$ 760.76
Signs Signarama $ 1,543.42
Acurate Press (Large posterslfiyer) $ 661,00
Accurate Press (Poster) $ 591,00
$ 2,795.42
Programs Accurate Press (Brochure) $ 67,00
Insert in Builetin $ 345.40
$ 412.40
Sound/Communication Generator $ 540,00
$ 540.00
. Bathrooms
$
Celebrating Arden Hills - 2004
Expense
.
Expense Continued
Park Rental
Tony Schmidt Permit
Showmobile
$ 415,08
$ 534.75
$ 949.83
Miscellaneous
Thank You Ads - Focus/Bulletin
Prizes for Drawing
$ 716.06
$ 716.06
Total Expenses
$ 44,012,99
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~ILLS
MEMORANDUM
DATE:
TO:
FROM:
ITEM 2C
July 13, 2005
Mayor and City Council
Michelle Wolfe, City Administrator ~
SUBJECT: July 18 Work Session Discussion: Engineering Services
At the February 22 Work Session, City Council directed staff to further study the option of
partnering with a neighboring City for engineering services, (February staff memo is attached
for reference,) The City of Roseville has expressed interest in studying this option with us,
We have had a few meetings with staff from Roseville, We concluded that there is potential for
this to be a good opportunity for both cities, so we started to identify issues that would need to be
addressed in order for this to be a successful partnership, This initial list of issues included:
. potential projects to be assigned to an engineer
. potential of shared resources between the two cities
. items to be addressed in an agreement between the cities
o supervISIOn
o salary, benefits, accounting
o type of agreement (i,e, similar to current IT agreement?)
o exit strategy
o support staff
o designation of City Engineer
o local accountability
o continuity of services
o transition period
. recruitment and selection process
. insurance - errors and omissions
The last time we met with Roseville, we decided that the next step was to update our respective
City Councils and look for authorization to proceed forward with the development of an
agreement. Roseville staff will be discussing this with the Roseville City Council on July 18,
I am very pleased with the discussions thus far and am confident that this is the bcst option for us
at this time, I believe that it will provide the vast majority of the goals we wcrc hoping to meet
by hiring an engineer on staff, while providing some additional benefits and flcxibility as well.
Page 2 of2
However, both cities realize that at some point in the future needs may change. The proposed
agreement will allow both cities to adjust as those changes occur. .
It is hoped that if both Councils concur with moving ahead, we would finalize the agreement in
the late swnmer/early fall and begin recruitment, with a person being hired around the first of the
year.
REQUESTED ACTION
Direct staff to proceed with negotiations with the City of Roseville for shared engineering
servICes,
MW
Attachment
\ \Earth\Admin\City Administrator\Engineering\7 -13-05 Memo to Council RE Engineering
Services,doc
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~~ILLS
MEMORANDUM
DATE:
TO:
FROM:
ITEM 2B
February 16, 2005
Mayor and City Council
Michelle Wolfe, City Administrator
SUBJECT: February 22 Work Session Discussion:
Engineering Services
Some time ago, the City Council authorized a new position of Civil Engineer. We conducted a
recruitment process last fall which resulted in only one applicant, who did not meet the minimum
qualifications for the position.
Since that time I have been researching possible options, Those options include:
1, Try another recruitment process
a, With no changes to the salary or job description
b, With changes to the salary and job description
i, Increased salary/title/responsibilities
ii, Change to a Engineering Technician position of some kind
2, Partner with a neighboring City for some engincering services
3, Explore a different modcl for our eonsulting engineering contract serviees*
*This would involve a model used in several cities, where the contract engineering firm provides
a "City Engineer" who keeps an office at City Hall and primarily works out of City Hall.
There are advantages and disadvantages to each option, I have only done a limited amount of
research on Options 2 and 3 - enough to have a discussion. I am looking for Council input on
which option(s) I should continuc to explore at this time,
In terms of Option I, I have limited hope regarding our ability to hire a staff engineer. We could
continue trying to recruit and hope that we eventually find someone, But the market is quite
limited. As currently designed, our position would be difficult to fill because we don't require a
PE ("Profcssional Engineer"), but the person we hire could not ever become a PE ifthey worked
here bccause in ordcr to achieve that, you have to work for a PE, Anyone with a degree in
Engineering is going to strive for that goal, so our position would not appeal to them.
We could require a PE, but then we would likely have to consider increasing the salary and
responsibilities, My concern with this option is that we'd really be looking at a salary level with
Department Heads, and I don't think wc want to create a "department of one", In addition, I'm
Page 2 of2
not sure how appealing our position would be to a somewhat experienced engineer with a PE
since many of the duties would not be at the more experienced or "City Engineer" level. .
I think that changing the position to an Engineering Technician would be a very good option,
However, the market for those positions is also very, very limited, Many of the schools that
offered Technician degrees/certifications are no longer offering them, So the market is limited
and will become more limited as time goes by.
In terms of Option 2, I mentioned to Shoreview, New Brighton, and Roseville that I'd like to find
out if the idea of a shared arrangement appealed to them at all. The only City that I've had a
follow-up discussion with was Roseville, In brief, this is an option that I personally would like
to explore further. I think it provides us with most of the benefits we were hoping to achieve by
hiring a civil engineer on staff, with some possible additional benefits.
In terms of Option 3, if we wanted to pursue this model, I would probably recommend that we do
it as part of an RFP process. The arrangement some other cities have is that as part of the
engineering contract, the consulting engineers agree to assign someone to the City, who works
out of the City offices, for a certain annual fee. This would provide us with expertise in-house
and access to an engineer right at City Hall.
COUNCIL DIRECTION REQUESTED
Which options would the City like staff to investigate further? We can locus on one option, two,
or all three,
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\\Earth\Admin\City Administrator\Engineering\2-16-05 Memo to Council RE Engineering
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MEMORANDUM
DATE:
Agenda Item 2.D.
July J 3,2005
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Thomas Moore, Operations and Maintenance Director
Schawn Johnson, Assistant to the City AdministratorSiZS
SUBJECT:
Revised Shade Tree Ordinance-Revising Chapter 700 of the City Code
Backeround
In 2004, City staff received a number of concerns from residents regarding the removal of
diseased trees, After reviewing the City's existing shade tree ordinance, it was determined by
City staff that revising the existing ordinance may be more advantageous to the City. The
existing ordinance has not been updated in many years and with the recent outbreak of tree
related illnesses throughout the state of Minnesota it is important that the City implements a
revised ordinance that is more proactive in the prevention of Dutch elm and oak wilt diseases,
The intention of the proposed ordinance is to more clearly define the tree removal process and
the City's regulations regarding the role of the City Forester and proper procedures for removing
shade trees that are considered diseased and unsalvageablc,
Most of thc changes staff felt were necessary to more clearly dcfinc the regulations and the role
the City plays in enforcing them, In addition it was a goal to define methods that may be
undertaken to prevent the spread of tree-related diseases and remove hazardous trees, It was also
important to make sure the regulations arc reflective of advances in knowledge about tree-related
diseases, thcir treatment, and prevention,
City staff has reviewed the tree ordinances for the Cities of Andovcr, New Brighton, Columbia
Heights, and Shoreview, After comparing the tree ordinances from these four communities, City
staff revised the existing ordinance with language that more clearly defines the procedure
involved in removing a diseased tree, The revised ordinance has been reviewed by the City
Attorney and he is comfortable with the changes that have been proposed by City staff.
Recommendation
City staff is requesting City Council comments regarding the proposed shade tree ordinance,
Attachments:
. Proposed Shade Tree Ordinance #365
C:\Documents and Settings\MichelleW\Local Settings\Temporary Internet Files\OLKlO\Shade Tree Ordinance 7-
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CITY OF ARDEN HILLS
COUNTY OF RAM:SEY
STATE OF MINNESOTA
ORDINANCE NO, 365
AN ORDINANCE RELATING TO PROTECTION OF SHADE TREES
The Arden Hills City Council ordains that Chapter 700 is hereby amended to the Arden Hills
Municipal Code, to read as follows:
Section 71 0.11 Protection of Shade Trees
Subd, I Declaration of Policy, The City Council has determined that the health of oak and elm
trees, hereinafter sometimes collectively referred to as "shade trees," within the municipal limits
are threatened by fatal tree diseases commonly known as "Oak Wilt Disease" and "Dutch Elm
Disease" respectively, hereinafter sometimes collectively referred to as "shade tree diseases," It
has fm1her determined that the loss of shade trees growing upon public and private property
would substantially depreciate the value of property within the City and impair the safety, good
order, general welfare and convenience of the public. Accordingly, it is hereby declared to be
the intention of the Council to control and prevent the spread of shade tree diseases and other
epidemic diseases, by enacting this subsection for that purpose,
Subd, 2 Penalties, Any person violating the provisions of this subsection shall be guilty of a
misdemeanor and, upon conviction thereof, shall be punished by a fine, imprisonment or both,
not to exceed the maximums provided by state law for a misdemeanor. Each day following the
date on which the person was to have removed any diseased shade tree or wood as specified in
written notice given pursuant to the provisions of this subsection, the person has allowed the tree
to remain on his or her property, or has allowed the parts or brush there from to remain on his or
her propel1y, shall constitute a separate violation.
Subd, 3 Forester. The position of city forester is hereby continued and the powers and duties of
the officer arc hereby conferred upon the person as designated from time to time by the mayor
with the concurrence of the CounciL It shall be the duty of the forester to coordinate, under the
direction and control of the Council, all activities of the City relating to the control and
prevention of shade tree diseases, He or she shall recommend to the Council the details of a
program for the control and prevention of the diseases and perform the duties incident to such a
program as adopted by the CounciL Inspections may be performed by a designated tree
inspector( s),
Subd, 4 Interference Prohibited, It shall be unlawful for any person to prevent, delay or interfere
with the forester or his or her tree inspector(s) or designee while they are engaged in the
performance of duties imposed by this subsection,
Subd, 5, Epidemic Disease Program, It is the intention ofthe City Council to conduct a program
of pest control pursuant to the authority granted by Minnesota statues section l8G,16, as
amended, directed at the control and elimination of Dutch elm disease, oak wilt disease, and
elimination of other tree diseases and is undertaken at the recommendation of the Minnesota
Commissioner of Agriculture,
Subd, 6 Nuisances Declared,
A, The following are hereby declared to be public nuisances whenever and
wherever they may be found within the City:
1, Any elm tree or part thereof infected to any degree with the Dutch
elm diseasc fungus Ceratocyslis Ulmi (Buisman) Moreau or which
harbors any of the elm bark bcctles Scolytus Multistriatus
(Marsh am) or Hylurgopinus Rufipes (Eichhoff);
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2,
Any dead elm tree or part thereof, including legs, branches,
stumps, firewood or other elm material from which the bark has
uot been removed and burned or sprayed with an effective elm
bark beetle insecticide; aud
3, Auy northern red oak (Quercus rubra), black oak (Quercus
velutina), and scarlet oak (Quercus coccinea), or part thereof,
infected to any degree with the oakwilt disease, Ceratocystis
fagacedrum.
4, Any living or standing white oak (Quercus alba), bur oak (Quercus
macrocarpa), and swamp white oak (Quercus bicolor), that poses a
threat of transmission ofthe oak wilt disease to other trees.
5, Any diseased material of the red oak group that is potentially spore
producing (PSP).
6,
Anv other hazardous tree related public nuisance as defined m
Chapter 600,03 Subd, 9 of the Citv Code.
Subd, 7 Nuisances Prohibited, It is unlawful for any person to permit the spread of a public
nuisance as defined in this chapter across his or her property lines in any specified control areas
as established by the city, Snch nuisances shall be abated in a manner prescribed in this chapter.
Subd, 8 Inspection by Ccrtified Tree Inspector.
A. The forester shall engage onc or more persons, each of whom shall have
been issued a certificate from the Minnesota Department of Agriculture
pursuant to M,S. S 18G.126 Subdivision 10, as amended from time to
time, certifying that he or she is a qualified or certified tree inspector, for
the purposes of inspecting any public or private prope11ies, upon prior
notification, to detect shade trees harboring shade tree diseases, which
3
inspector(s) shall act as the duly authorized agent(s) of the forester,
Nothing herein shall preclude the forester from being certified hy the State
Department of Agriculture as a qualified tree inspector and acting as such
on behalf of the City,
B. The tree inspector(s) shall inspect all premises and places, hoth public and
private, within the City as often as is practicable and at least twicc each
year, before JUlle 1 of each year and Oil or shmily after AU[;IJst 1 sf the
same year, to detect and mark the location of all shade trees infected with
shade tree diseases and report the results of the inspections to the forester
immediately after each inspection has heen conducted, The forester, or
the tree inspector(s), may send appropriate specimens or samples to the
State Department of Agriculture for analysis, or take such other steps for
diagnosis as may be recommended by thc Dcpartment. ffi-Bny event, the
forester shall, Hpon receipt of the resIJIts of the inspoctiells, report them te
the Council at its next follewing meetillg.
C. In addition to the foregoing inspections, it shall be the duty of the tree
inspector(s) to investigate all reported incidents of infestation by Dutch
elm fungus or elm bark beetles or any other manifestations of shade tree
diseases,
D. A propertv owner or contractor who becomes aware of anv tree infestation
within the Citv shall notifv the Citv Forester within seven (7) davs.
E. The City forester and tree inspector(s) shall have the right to enter upon all
private premises within the City at any reasonable time for the purpose of
carrying out the duties assigned to them under this subsection, including
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inspection, treatment, cutting, burning or removmg of diseased shade
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trees,
Subd. 9 Noticcs to Property Owncrs.
A, After each inspection and invcstigation, whencver thc forestcr or the tree
inspector(s) has found with a reasonable certainty that a shade trec or any
wood that harbors shade trec disease to such an extent that tllC same
constitutes a threat of infcstation of shade trees in proximity thcrcto, the
tree inspector( s) shall mark the diseased shade trees or wood or both as the
case may be in a visible manner and notify each owner of real estate
within the City whereon the diseased shade trees or wood, or both as the
case may be, are located, which notice shall contain the inspection
information with respect to diseased shade trees upon the property and
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shall further advise that, in accordance with thc provisions of this
subsection, the owner is required to remove the trees or wood, or both as
the case may be, within (10) davs for elm trees and (30) davs for oak trees
and other trees species from the date of the letter being sent to the proDertv
owner. within a time specifietl in the notice, which shall not be less than
five (5) days not more than hventy (20) days from the date of mailing
thereof The notices shall be sent by certified mail with return receipt
requcsted to the last known address of the owner. In the cvent that the
certified mail is not delivered, mailing by ordinary mail to the address
shall be dcemed sufficient noticc,
B,
The notices to be sent undcr the provisions ofthis subdivision shall bc sent
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to the occupant of premises upon which tbe diseascd shade trees or wood,
or both as the case may be, arc located, if those prcmises are occupied, and
also to tbe owner of the premises, if the owner has an address difTerent
5
from the subject premises and the address is disclosed by the records of
the county department of property taxation, Reasonablc inquiry by the
forester or the tree inspector(s) shall be sufficient to meet this requirement,
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and telephone inquiry of the office of the county department of property
taxation shall be deemed reasonable inquiry for the purpose of
ascertaining the addresses, If the subject premises are unoccupied, then
mailing to the address of the owner as shown by the records of the county
department of property taxation shall bc deemed sufficient.
C, The notice shall infonn the property owner of his or her right to request
the City's tree removal contractor or to remove the trce(s) on hislher own
accord, The notice shall provide the estimated cost of this service, which
shall be billed back to the owner.
D, No person shall allow. permit the spread of. or fail to abate a public
nuisance as defined in this code, Such nuisances shall be abated in the
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manner prescribed in this code,
Subd, 10 Removal of Diseased Shade Trees,
A. An owner ofreal estate in the City who is notified of the existence on his
or her property of shade trees or wood therefrom, or both as the case may
be, harboring shade tree disease shall within the time specified in the
written notice cut down or have cut down each of the diseased trees,
remove or have removed all parts, branches and brush there from, and
transport or have transported all the parts, branches and brush from the
diseased trees and any diseased wood from the premises to an authorized
disposal or chipping site. With respect to the transportation of wood from
diseased elms, it shall be unlawful for any person to transport within the
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City any bark-bearing elm wood, witho:;t having first obtained a Jlennil
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from the forester who shall grant the permits only wheR the purposes of
this sabseetioR ,>"ill be served,
B,
The City Forester shall enforce the treatment of nuisance by requiring the
performance of one or more of the following disease control methods
listed in subsection C in order to destroy and prevent the spread of
epidemic diseased of shade trees, including, but not limited to, Dutch elm
disease or oak wilt disease, Such abatement may be designated by the
Minnesota Commissioner of Agriculture or the University of Minnesota,
C. The following abatement procedures are recommended by the City of
Arden Hills:
I. Root graft barrier installation at least 48 inches in the soil to isolate
the diseased trees;
2,
Removal of trees;
3, Stump grinding;
4, Burning, chipping, debarking or properly covering and sealing the
potentially hazardous wood and/or stumps;
5, Spraying infected trees with an effective disease destroying
concentrate;
D, In addition the owner may poison or have poisoned the stumps of trees
diseased with oak wilt and shall debark or have debarked to the ground
line the stumps oftrees diseased with Dutch clm disease in such manner as
may be approved by the forester.
Subd, 11 Abatement by City. In the event the owner fails or refuses to abate the nuisances as so
required, then the forester shall upon orders from the Council, abate the nuisance by cutting
down diseased shade trees and removing all parts, branches and brush thereof, togethcr with any
7
diseased wood of any diseased shade trees located on the premises, from the premises to an
authorized disposal or chipping site, The cost ofthe City's abating the nuisance shall be billed to
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the owner or occupant of the premises upon which the nuisances existed,
Subd. 12 Assessment for Nuisance Abatement. If the owner or occupant fails to pay the bill, as
provided for in Subd. 9, within thirty (30) days of the date thereof, the Council may then assess
the amount due, plus interest, against the property as a special assessment under M,S, Ch,
429.10, as amended from time to time, installments of which assessment shall in no event be
payable over a period exceeding five (5) years from the date the same have been levied, On or
before October I of each year, the city administrator shall list the total unpaid charges for each
such abatement against each separate lot or parcel to which the same is attributable, Thereafter,
the charges may then be spread by the Council as a special assessment against the property
benefited by the abatement, and the assessment certified to the county as provided by law,
Subd, 13 Request for Laboratory Testing, Any owner of real estate in the City who receives a
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notice as provided in Subd, 7 to the effect that shade trees or wood, or both as the case may be,
on his or her property harbor shade tree disease and must be removed within the time specified in
the notice, may request the forester to obtain a laboratory test of one or more of the trees, The
request must be made no later than the date on which the trees or diseased wood are to be
removed from the premises, as specified in the written notice from the City to the owner as
provided herein, by written notice from the owner to the forester sent by certified mail with
return receipt requested, Upon receipt of the request, the forester shall promptly engage the
services of the Statc Department of Agriculture or a qualified laboratory to make analyses of
appropriate specimens or samples of the allegedly diseased shade trees. If the analyses confirm
the original diagnosis that the shade trees are infected or the wood thereof diseased, or both
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whichever the case may be, the requesting owner shall pay all expenses and charges incurred for
the analyses by the City, If the test discloses that the trees or wood are not so diseased, the City
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shall bear all the costs and the forester shall remove the trees or wood from the list of diseased
trees, If the test confirms the original diagnosis that the trees or wood or both as the case may be,
are diseased, notice thereof shall be sent the owner by the forester, and the owner shall remove
the diseased trees or wood or both as the case may be, within one week after receipt of the
notice,
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Subd, 14 Spraying or Treatment of Shade Trees.
A Whenever the forester determines that any shade tree or shade tree
wood within the City is infected with shade tree disease, he or she
may spray or treat all nearby high value shade trees by such
chemical or mechanical means as will be effective to prevent as
fully as possible the spread of shade tree disease thereto. The
forester may also cause the diseased shade trees or wood to be
sprayed or treated by chemical or mechanical means so as likewise
to control the possible spread of shade tree disease to neighboring,
high value shade trees, Such procedure shall be carried out in
accordance with current technical and expert opinions and plans of
the State Department of Agriculture and under the supervision of
the Department whenever possible,
B, The costs of the chemical means of treatment shall be borne by the
City, The costs ofthe mechanical means of treatment shall be
borne by the owner or occupant 0 f the premises, the shade trees
upon which have been mechanically treated by the City, The
owner or occupant of the premises shall be billed the costs ofthe
mechanical treatment, and in the event of nonpayment of the bill
within thirty (30) days of the date thereof; the Council may then
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c.
assess the amount due, plus interest, in the manner provided in
Subd, 10.
The forester shall notify, in the manner provided in Subd, 9, each
owner or occupant of real estate within the City of the date after
which shade trees on his or her property shall be chcmically-Bf
mechanically treated, which date shall not be less than five (5)
days from the date of mailing the notice,
Subd 15, Transportation of Epidemic Diseased Wood. It is unlawful for any
person to transport within the City any diseased wood that is determined to be
hazardous, as described in Subd. 6,
Subd 16, Violation of Penalty, Any person, firm or cooperation who violates
any section of this chapter shall be guilty of a misdemeanor and, upon conviction,
thereof, shall be subject to a misdemeanor penalty as then by defined by Minnesota
law, Additionally, the City may exercise any civil remedy available under
Minnesota law for the enforce of this code including civil action, mandamus,
injunctive relief, declaratory action, or the levying of assessments.
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.Adoption Date, Passed by the City Council of the City of Arden Hills on the ~ day of
August, 2005,
Effective Date, This ordinance shall become effective the day following its publication
in thc City's official newspaper.
Publication Date. Published on the
of~, 2005,
Beverly Aplikowski, Mayor
Michelle A. Wolfe, City Administrator
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City of Arden Hills
Chapter 7 Recreation Areas
710.11 Protection of Shade Trees'
Subd.l Declaration of Policy. The City Council has determined that the health of oak
trees and elm trees, hereinafter sometimes collectively referred to as "shade trees,"
within the municipal limits are threatened by fatal tree diseases commonly known as
"Oak Wilt Disease" and "Dutch Elm Disease" respectively, hereinafter sometimes
collectively referred to as "shade tree diseases." It has further determined that the loss
of shade trees growing upon public and private property would substantially
depreciate the value of property within the City and impair the safety, good order,
general welfare and convenience ofthe public. Accordingly, it is hereby declared to be
the intention of the Council to control and prevent the spread of shade tree diseases,
and this subsection is enacted for that purpose.
Subd.2 Penalties. Any person violating the provisions of this subsection shall be guilty
of a misdemeanor and, upon conviction thereof, shall be punished by a fine,
imprisonment or both, not to exceed the maximums provided by state law for a
misdemeanor. Each day following the date on which the person was to have removed
any diseased shade tree or wood as specified in written notice given pursuant to the
provisions of this subsection, the person has allowed the tree to remain on his or her
'State law refereuce - Sbade tree disease control, M.S. S 18,023
7 -12
Adopted December 17,2001
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City of Arden Hills
Chapter 7 Recreation Areas
property, or has allowed the parts or brush therefrom to remain on his or ber property,
shall constitute a separate violation.
Subd.3 Forester. The position of city forester is hereby continued and the powcrs and
duties of the officer are hereby conferred upon the person as designated from time to
time by the mayor with the concurrence of the Council. It shall be the duty of the
forester to coordinate, under the direction and control ofthe Conncil, all activities of
the City relating to the control and prevention of shade tree diseases. He or she shall
recommend to the Council the details of a program for the control and prevention of
the diseases and perform the duties incidcnt to such a program as adopted by the
Council. Inspections may be performed by a designated tree inspector.
Subd.4 Interference Prohibited. It shall be unlawful for any person to prevcnt, delay
or interfere with the forester or his or her tree inspector(s) or agents while thcy are
engaged in the performance of duties imposed by this subsection.
Subd.5 Nuisances Declared.
A. The following are hereby declared to be pnblic nuisances whenever and
wherever they may be found within the City:
7 -13
Adopted December 17, 200]
City of Arden Hills
Chapter 7 Recreation Areas
1.
Any living or staoding elm tree or part tbereof infected to any
degree witb tbe Dutcb elm disease fungus Ceratocystis U1mi
(Buisman) Moreau or wbich harbors any of the elm bark beetles
Scolytus Multistriatus (Marsbam) or Hylurgopinus Rufipes
(Eicbboff);
2. Any dead elm tree or part tbereof, including legs, brancbes,
stumps, firewood or other elm material from whicb tbe bark bas
not been removed and burned or sprayed witb an effective elm
bark beetle insecticide; and
3. Any tree, exclusive of bur or wbite oak trees, witb any
manifestation of oak wilt disease.
B. It sball be unlawful for any person to permit any public nuisance, as
berein defined, to remain on any premises owned or controlled by bim or
ber within tbe City. Sucb nuisances may be abated in tbe manner
prescribed by tbis subsection.
Subd. 6 Inspection by Certified Tree Inspector.
7 - 14
Adopted December 17,2001
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City of Arden Hills
Chapter 7 Recreation Areas
A. The forester shall engage one or more persons, each of whom shall have
bcen issued a certificate from the Minnesota Department of Agriculture
pursuant to M.S. ~ 18.023 (5), as amended from time to time, certifying
that he or she is a qualified or certified tree inspector, for the purposes of
inspecting any public or private properties, upon prior notification, to
detect shade trees harboring shade tree diseases, whicb inspector(s) shall
act as the duly authorized agent(s) ofthe forester. Nothing herein shall
preclude the forester from being certified by the State Department of
Agricnlture as a qualified tree inspector and acting as such on behalf of
the City.
B. The tree inspector(s) shall inspect all premises and places, both public
and private, within the City as often as is practicable and at least twice
each year, before June I of each year and on or shortly after August I of
the same year, to detect and mark the location of all shade trees infected
with shade tree diseases and report the results of the inspections to the
forester immediately after each inspection has been conducted. The
forester, or the tree inspector(s), may send appropriate specimens or
samples to the State Department of Agriculture for analysis, or take such
other steps for diagnosis as may be recommended by the Department. In
any event, tbe forester shall, upon receipt of the results of tbe
inspections, report them to the Council at its next following meeting.
7 -IS
Adopted December 17, 2001
City of Arden Hills
Chapter 7 Recreation Areas
C. In addition to the foregoing inspections, it shall be the duty of the tree
inspector(s) to investigate all reported incidents of infestation by Dutch
elm fungus or elm bark beetles or any other manifestations of shade tree
diseases.
D. The forester and the tree inspector(s) shall have the right to enter upon
all private premises within the City at any reasonable time for the
purpose of carrying out the dnties assigned to them under this
subsection, including inspection, treatment, cutting, burning or
removing of diseased shade trees.
Subd.7 Notices to Property Owners.
A. After each inspection and investigation, whenever the forester or the tree
inspector(s) has found with a reasonable certainty that a shade tree or
any wood therefrom harbors shade tree disease to such an extent that the
same constitutes a threat of infestation of shade trees in proximity
thereto, the forester shall mark the diseased shade trees or wood or both
as the case may be in a visible manner and notify each owner of real
estate within the City whereon thc diseased shade trees or wood, or both
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as the case may be, are located, which notice shall contain the inspection .
7 - 16
Adopted December 17, 2001
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City of Arden Hills
Chapter 7 Recreation Areas
information with respect to diseased shade trees upon the property and
shall further advise that, in accordance with the provisions of this
subsection, the owner is required to remove the trees or wood, or both as
the case may be, within a time specified in the notice, which shall be not
less than five (5) days nor more than twenty (20) days from the date of
mailing thereof. The notices shall be sent by certified mail with return
receipt requested to the last known address of the owner. In the event
that the certified mail is not delivered, mailing by ordinary mail to the
address shall be deemed sufficient notice.
B.
The notices to be sent under the provisions of this subdivision shall be
sent to the occupant of premises upon which the diseased shade trees or
wood, or both as the case may be, are located, if those premises are
occupied, and also to the owner of the premises, if the owner has an
address different from the subject premises and the address is disclosed
by the records of the county department of property taxation.
Reasonable inquiry by the forester or the tree inspector(s) shall be
sufficient to meet this requirement, and telephone inquiry ofthe oftice of
the county department of property taxation shall be deemcd reasonable
inquiry for the purpose of ascertaining the addresses. If the subject
premises are unoccupied, then mailing to the address of the owner as
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City of Arden Hills
Chapter 7 Recreation Areas
shown by the records of the county department of property taxation
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shall be deemed sufficient.
C. The notice shall inform the property owner of his or her right to request
the City=s tree removal contractor to remove the tree(s). The notice
shall provide the estimated cost of this service, which shall be billed back
to the owner.
Subd.8 Removal of Diseased Shade Trees.
A.
An owner ofreal estate in the City who is notified ofthe existence on his
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or her property of shade trces or wood therefrom, or both as the case
may be, harboring shade tree disease shall within the time specified in
the written notice cut down or have cut down each of the diseased trees,
remove or have removed all parts, branches and brush therefrom, and
transport or have transported all the parts, branches and brush from the
diseased trees and any diseased wood from the premises to an authorized
disposal or chipping site. With respect to the transportation of wood
from diseased elms, it shall be unlawful for any person to transport
within the City any bark-bearing elm wood without having first obtained
a permit from the forester who shall grant the permits only when the
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purposes oftbis subsection will be served.
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B. In addition the owner shall poison or have poisoned the stumps of trees
diseased with oak wilt and shall debark or have debarked to the ground
line the stumps of trees diseased with Dutch elm disease in such manner
as may be approved by the forester.
Subd. 9 Abatement by City. In the event the owner fails or refuses to abate the
nuisances as so required, then the forester shall upon orders from the Council, abate
the nuisance by cutting down diseased shade trees and removing all parts, branches
and brush thereof, together with any diseased wood of any diseased shade trees located
on the premises, from the premises to an authorized disposal or chipping site. The cost
of the City's abating the nuisance shall be billed to the owner or occupant of the
premises upon which the nuisances existed.
Subd. 10 Assessment for Nuisance Abatement. If the owner or occupant shall fail to
pay the bill, as provided for in Subd. 9, within thirty (30) days of the date thereof, the
Council may then assess the amount due, plus interest, against the property as a special
asscssment under M.S. Ch. 429, as amended from time to time, installments of which
assessment shall in no event be payablc over a period exceeding five (5) years from the
date the same have been levied. On or before October 1 of each year, the city
administrator shall list the total unpaid charges for each sllch abatement against eacb
separate lot or parcel to which the same is attributablc. Thereafter, the charges may
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Adopted December 17, 2001
City of Arden Hills
Chapter 7 Recreation Areas
then be spread by the Council as a special assessment against the property benefitted
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by the abatement, and the assessment certified to the county as provided by law.
Subd. 11 Request for Laboratory Testing. Any owner of real estate in the City who
receives a notice as provided in Subd. 7 to the effect that shade trees or wood, or both
as the case may be, on his or her property harbor shade tree disease and must be
removed within the time specified in the notice, may request the forester to obtain a
laboratory test of one or more of the trees. The request must be made no later than the
date on which the trees or diseascd wood are to be removed from thc premises, as
specified in the written notice from the City to the owner as provided hcrein, by written
notice from the owner to the forester sent by ccrtified mail with return receipt
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requcsted. Upon reccipt of the rcquest, the forester shall promptly engage the services
ofthe State Department of Agriculturc or a qualified laboratory to make analyses of
appropriate specimens or samples ofthe allcgedly diseased shade trees. If the analyses
confirm the original diagnosis that the shade trees are infected or the wood thereof
diseased, or both whichever the case may be, the requesting owncr shall pay all
expenses and charges incurred for the analyses by the City. If the test discloses that the
trees or wood are not so diseased, the City shall bear all the costs and the forester shall
remove the trees or wood from the list of diseased trecs. If the test confirms the original
diagnosis that the trees or wood or both as the case may be, are diseased, notice thereof
shall be sent the owner by the forester, and the owner shall remove the diseascd trees or
wood or both as the case may be, within one week after rcccipt of the notice.
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Adopted Decembcr 17, 2001
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Subd. 12 Spraying or Treatment of Shade Trees.
A. Whenever the forester determines that any shade tree or shade tree
wood within the City is infected with shade trce disease, he or she may
spray or treat all nearby high value shade trees by snch chemical or
mechanical means as will be effective to prevent as fully as possible the
spread of shade tree discase thereto. The forester may also cause the
diseased shade trees or wood to be sprayed or treated by chemical or
mechanical means so as likewise to control the possible spread of shade
tree disease to neighboring, high value shade trecs. Such proccdure shall
be carried out in accordance with current technical and expert opinions
and plans of the State Department of Agriculture and nnder the
supervision of the Department whenever possible.
B. The costs ofthe chemical means oftreatment shall be borne by the City.
The costs of the mechanical means of treatment shall be borne by the
owner or occupant of the premises, the shade trees upon which have
been mechanically treated by the City. The owner or occupant of the
premises shall be billed the costs of the mechanical trcatmcnt, and in the
event of nonpayment of the bill within thirty (30) days of the date
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Adopted December 17,2001
City of Arden Hills
Chapter 7 Recreation Areas
thereof, the Council may then assess the amount due, plus interest, in the
manner provided in Subd. 10.
C. The forester shall notify, in the manner provided in Subd. 7, each owner
or occupant of real estate within the City of the date after which shade
trees on his or her property shall be chemically or mechanically treated,
which date shall not be less than five (5) days from the date of mailing
the notice.
Section 720 - Arden Hills Parks System
720.01 Purpose. This section is enacted for the purpose of and with the intent to regulate the
use of the Arden Hills Parks System by members of the public in order to promote thc fullest
use and enjoyment of the system by the public in general and the citizens of the City in
particular, to ensure safety for persons and property in connection with the use of the system,
to harmonize and integrate the varying uses of the system, to proteet public property and
resources for posterity, and to enhanee the general health, safety and welfare of the citizens of
the City.
720.02 Definitions. For the purpose of this section, the following words and terms shall have
the meanings respectively ascribed:
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Adopted December 17, 2001
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Chapter 6 Nuisances and Offenses
Subd. 14. Privy vaults and garbage cans which are not rodent free or fly-tight or which
constitute a health hazard.
600.03 Nuisance Affecting Peace and Safety. The maintaining, using, placing, depositing,
leaving or permitting to be or remain in or on any public or private property of any of the
following items, conditions or actions, shall eonstitute a public nuisance affecting public safety,
provided that the following list shall not be considered an exhaustive or exclusive listing:
Subd. 1. All snow or ice not removed from public sidewalks within twenty-four (24)
hours after the snow or ice has been deposited, unless that portion of a public sidewalk
has been exempted from this requirement by City Council rcsolution;
Subd.2. All trees, hedges, billboards or other obstructions, within fifteen (15) feet of a
pub lie street or right-of-way which prevents persons from having a clear view oftraftic
approaching an intersection from eross streets;
Subd. 3. All limbs of trees which overhang the surface of any public street, sidewalks
or alley at a height of less than eight (8) feet;
Subd.4. All buildings and structures which have been damaged by fire, decay or other
means to such an extent as to endanger public safety;
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Chapter 6 Nuisanees and Offenses
Subd. 5. The piling, storing or keeping of old machinery, equipment, building
materials, wrecked or junked vehicles or other junk or debris except as may otherwise
be governed by this eode or other ordinance;
Subd.6. Any use of property, public street or sidewalk which causes crowds of people
to gather in sueh a way as to obstruct traffic and the free use of strcets, sidewalks or
other ways;
Subd.7. All dangerous, unguarded machinery or equipment in any public place, or so
situated or operated on private property as to endanger members of the public;
Subd.8. Making repairs to motor vchicles, including tires, on a public street or alley,
except that emergency repairs shall be allowcd if they do not unduly interfere with
traffic;
Subd. 9. Dead, diseased or fallen trees or tree branehes not removed within a
reasonable period of time;
Subd. 10. All unnecessary noises and annoying vibrations;
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Adopted December 17, 2001
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