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Home My WebLink About09-19-05 ~ Mayor. Beverly ApIiIrowsId : ~HlLLS Arden Hills City Council , , WORK SESSION ouncilmembers: David Grant Brenda Holden Gregg Larson Lois Rem 5:00 p.m. Monday, September 19, 2005 Agenda 1. Call to Order 2. Atlenda Items A. Nortbwest Youth and Family Services B. 2006 City-Budget and CIP StaffJPresenters Kay Andrews-NWYFS Michelle WolfelMurtuza Siddiqui 3. CouncD ReDOrts A. CouncDmember Holden B. CouncDmember Larson C. Conncilmember Rem D. Conncilmember Grant E. Mayor ApHkowski 1245 W.lJigbWllY % A~Hjlls, Mio~tA 55112 li51.634;512D www.d...........biIIs.lim.us Time 5:00 5:311- 7:311 Message Page 1 of 1 Jackie Gritz From: Jackie Gritz . Sent: Thursday, September 15, 20053:44 PM To: sschroeder@smithmicrotech,com; bob,fletcher@co,ramsey,mn,us; bulletin@lillienews,com; cwilson@ctv15,org; dprobst@mspmac,org; etopinka@pioneerpress,com; info@mnsunpub,com; kgprophet@aol,com; kmaitman@msn,com; mlsmith@startribune,com; smccann@startribune,com Subject: 9/19/05 City Council Work Session Agenda Jackie Gritz, Office Support Specialist City of Arden Hiils Phone 651,634,5120 Fax 651 ,634,5137 www.ci.arden-hills.mn.us . . 9/15/2005 . . . ~ /l'\~ HILLS MEMORANDUM DATE: Agenda Item 2.A. September 1 5,2005 TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator Schawn Johnson, Assistant to the City Administrator ~~ FROM: SUBJECT: Northwest Youth and Family Services (NYFS) Kay Andrews, Northwest Youth and Family Services Executive Director, will be in attendance at the September 19th work session meeting to provide an overview of the programs and services provided to the Arden Hills community. After the presentation, Kay Andrews will be available to answer any questions or concerns that the City Councilmember's may have regarding the services provided by Northwest Youth and Family Services, IlMetro-inet.us\ArdenHills\Admin\Assistant City AdministratorlMcmo's and Lettersl2005\NYFS 9-15-05,DOC . . . ~ ~HILLS MEMORANDUM DATE: September IS, 2005 Agenda Item 2.B TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer "',s SUBJECT: Preliminary 2006 Budget Discussion - Continued BACKGROUND: At the June 20,2005 and August 15,2005 Work Sessions, the Council provided staff with general guidelines to initiate work on a Preliminary 2006 Budget. At these meetings the Council provided staff with general guidelines and based on these guidelines, a preliminary budget has been prepared for discussion. On September 12, 2005, the Council adopted a preliminary Tax Levy in the amount of $2,523,737. DISCUSSION: The attached 2006 Preliminary Budget has projected expenditures of $7,946,742. This represents an overall reduction of 11 % over the adopted 2005 Budget. The General Fund budget is proposed at $3,190,800 - a reduction of about 1.5% over the 2005 adopted budget. It should be noted that general fund expenditures inelude a transfer out of funds to the Public Safety and Capital Funds for future improvement needs in the amount of$92,880. It should also be noted the City is experiencing a significant reduction of revenue in the area of building permits which is primarily due to reduced construction activity at Guidant and other businesses. We anticipated a reduction of at least $125,000 over the budgeted 2005 revenue estimates. The impact will be on the general fund, The following are the key highlights of the Preliminary 2006 Budget: · Tax Levy- a 4% increase was adopted at the September 12, 2005 Council meeting. This translated into a $97,067 increase from 2005. The City certified this preliminary levy to Ramsey County on September 14, 2005. A final levy is established and certified in December. Please keep in mind that onee a preliminary levy is established, the amount ean be reduced, but it cannot be increased. . . . Memo 2006 Preliminary Budget Memo 2 . Overall, the preliminary budget was prepared based on needs, while taking into account the new revenue stream, As a genera] guideline, increases are limited to the amount of inflation. . Employee Salaries - Emp]oyee step/COLA increased by 2.75% as previously discussed by the Council. · No adjustment to Council Members' and Mayor's compensation is included based on the discussion at the previous Work Session, · Increase in employee benefits costs (health and dental). Based on the recent information available from our brokers, a twenty (20) percent increase has been budgeted, The current City contribution towards health and dental is $533 per month. Over the past few years Council has approved budgeting for 50% of the increase in premium. At the June 20,2005 Work Session, the Council was comfortable with this methodology. Staff estimates that the total premiums will increase by about $190 per month. Using this amount and the sharing formula, the City's contribution to the employee towards the premiums will increase to $628 per month. · $20,000 has been budgeted to hire consultant and or temporary staff for programming and internal controls. This will enable the City to automate reporting. In addition to automation, assistance will be needed in enhancing internal controls and improved documentation. · Preliminary CIP numbers have been included in the budget. This includes: Ridgewood Neighborhood - $ 1,764,000; reconstruction of lift stations 1, I I, 12, & 13 - $500,000; side mount tractor mower - $5,000; replace two Toro ground master mowers - $30,000; and Tony Schmidt Park Underpass - $32,000. · Hardware Upgrades - $8,700. This includes two replacement computers for the Cable Room ($1,600); two replacement laser printers ($5,000); one replacement laptop for the City Administrator ($1 ,500); and one replacement digital camera ($600). · Document Imaging - Budgeted $36,800 in 2005, Given the current staffing situation, we may not be able to implement it in 2005. Need to carry-over this amount in 2006. The preliminary 2006 Budget does not include any funds for the implementation. · Fire capita] upgrades - $10,850 (pending new estimates from the Lake Johanna. Numbers may be outdated), This is for the resurfacing of the parking lot. The increase in the cost for police services is driven by some key issues as outlined below: . Proposed addition ofa second Traffic Deputy (5/1/06 start date) AH share is 10% . 2% Salary Increase . PERA increase for Police and fire from 9.3% to 10.5% . Insurance Benefit Increases . Workers Compensation Increases · Increase in Motor Vehicle Supplies · $11,000 for Tasers (first half of two-year program to acquire tasers for the department) . Cost increase for vehicles and an additional Investigative vehicle 2 Memo 2006 Preliminary Budget Memo 3 . The proposed budget for Fire Protection Services is projected to increase 11.6%. Overall the Lake Johamla Fire Department budget is increasing 3.8%; the increase for Arden Hills is related to the change in funding formula approved by the LJFD Board this year and discussed at a previous City Council Work Session, Staff will continue to work with the Council on the preliminary budget over the next two months. RECOMMENDED ACTION: Staff is seeking direction from the Council as it continues with the 2006 Budgeting process. . . 3 . -~ Q) -00 ::l~ cO eO ::l-.;t Q)o tn LL - >.,- .,- Q) Q) roO ..-CO !X CO '- Q) - _CO :::J cO rol'- ..., Q)O> '0 ci .- C) .,-. 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Department Name: DepartmenL Number: De artment Director: City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 General Fund REVENUE PROPERTY TAXES 31010 General Tax Levy 2170660 2263243 31020 Deliquent Property Taxes 10400 6500 31030 Mobile Homes 5200 5000 31040 Fiscal Disparities 184010 175875 31051 4C Tax Increment 0 0 31052 3C Tax Increment 0 0 31053 2H Tax Increment 0 0 31059 Tax Increment Excess Current 0 0 31900 Penalties & Interest 0 0 31920 Forfeited Tax Sales 0 0 Total - Property Taxes $2,370,270 $2,450,618 LICENSES & PERMITS 3211 0 Liquor, On Sale & Snnday 33770 35000 32111 Liquor, Off Sale 640 1000 32160 Contractors 4260 4500 . 32180 Business Licenses 13010 14000 32190 Sign Permits 1875 1000 32210 Plan Review & B1dg Permits 266820 175000 32211 Permit Penalty Fee 0 0 32215 Plan Check Fcc 70000 50000 32220 Mechanical Permits 36175 26000 32230 Plumbing Permits 15100 14000 32240 Dog Registration 2500 3000 32245 Cat Registration 250 600 32260 Electrical Permits 30015 20000 32270 Water Permit Fees 0 0 32275 Fire Suppression Permits 7870 5000 32278 Fire Permit Plan Check Fee 1625 2000 32280 Sen'er Permit Fees 0 0 Total Licenses & Permits $483,910 $351,100 . 15 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . INTERGOVERNMENTAL REVENUE 33130 CDnG 0 0 33401 Local Government Aid (LGA) 0 0 33402 HSTD & AG Credit Aid (HACA) 0 0 33403 Mfg Home HACA 0 0 33410 Homestead Mkt Value Credit 0 0 33418 MSA Construction 0 0 33419 MSA-Maintenance 65700 69668 33420 Fireman's Relief 0 0 33422 Acquired Property Rental 0 0 33440 DNR Recreational Grant 0 0 33480 State PERA Aid 5179 5179 33500 Met Council Planning Grant 0 0 33610 Ramsey County Aid 0 0 3361] Aggregate Tax Distribution 0 0 33620 County Aid-Recycling 0 0 33630 MCES Curreut Value Credit 0 0 Total - Intergovernmental Rev. $70,879 $74,847 CHARGES FOR SERVICES 34100 General Government }tees 1350 0 . 34103 Plat & Other Fees 8600 5000 34120 Water Tower Antenna Rentals 50500 50500 34130 City Hall Facility Renta]s 0 0 34202 False Alarms 5500 5000 34206 Dog Impound Fees 400 400 34408 Rcimb of Dis Tree Removal 735 0 34730 Summer Playground _Fees 8000 9500 34740 Summer Trip Fees 500 500 34780 Park Facility Rental Fees 730 1200 34781 Adult Programs 400 300 34782 Youtb Programs 40000 40500 34785 Adult Softball 18000 17000 34790 After School Programs 17000 17500 3479] Special Events Programs 2000 2000 Total - Charges for Services $153,715 $149,400 . 16 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . FINES & FORFEITS 35110 Hwy Patrol Fines 18000 1500 35130 DWI Forfeitnres 1000 0 35140 Violations Bureau 12000 20000 35150 Tobacco Fines 0 0 Total Fines & Forfeits $31,000 $21,500 MISCELLANEOUS RECEIPTS 36100 Special Assessments 0 0 36196 Spec Assess Del Utility #0046 0 0 36199 Recycling Service Fee 0 0 36202 State Bldg Code Surcharges 12000 8000 36203 City Bldg Code Surcharges 990 1000 36205 DTED Loan Principal Pymts 0 0 36211 Interfund Loan Interest Pymnt 0 0 36215 DTED Loan Interest Pymts 0 0 36220 Mise Eqnipment Grant 0 0 36230 ContributionsfFraDchise "Fees 10000 24000 36235 Park Dedication Fees 0 0 36260 Group Liahility Ins Dividend 0 0 36265 Liability Ins Loss Proceeds 0 0 . 36267 HCBS Health Ins Refund 0 0 36270 Mise Reim b u rsemen ts 5000 7668 36271 Fire Inspection Reimb LJFD 0 0 36272 TCAAP Developer Reimb-CRR 0 0 36274 Developer Reimbursement 0 0 36275 Private Street Light Reimb 500 0 36990 Sale of Equipment 0 0 Total - Misc. Receipts $28,490 $40,668 . 17 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . UTILITY BILLING RECEIPTS 37100 Water Billings 0 0 3711 0 Standby Charges 0 0 37120 Late Charges 0 0 37130 MDH Water Test Fee 0 0 37140 Sales Tax 0 0 37170 Hydrant Rental 0 0 37180 Meter Deposits 0 0 37190 Water Meter Upgrade Svc Chrg 0 0 37200 Sanitary Sewer Billings 0 0 37271 SAC Charges 0 0 37280 MCES Current Value Credit 0 0 37300 SWM Billiugs 0 0 Total - Utility Billings Receipts $0 $0 INTEREST INCOME 36210 Interest Income 8000 8000 Total - Interest Income $8,000 $8,000 OTHER INTERNAL REVENUE 38400 Building Rent 54666 58667 . Total - Other Internal Revenue $54,666 $58,667 OTHER FINANCING SOURCES 39101 Transfer from 101 0 0 39200 Transfer In 0 0 39230 Transfer from 225 39000 36000 39233 Operating Transfer from 501 0 0 39235 Operating Transfer from 411 0 0 39236 Operating Transfer from 412 0 0 39237 Operating Transfer from 315 0 0 39238 Operating Transfer from 228 0 0 39240 Transfer from EDA #704 0 0 39242 Operating Transfer from 409 0 0 39310 Bond Proceeds 0 0 Total - Other Financing Sources $39,000 $36,000 Grand Total. Revenues $3,239,930 $3,190,800 . 18 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . CAUTION - - PLEASE DO NOT ENTER DATA IN THE RED WORKSHEETS B EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 705751 726796 41020 Overtime Salaries 11450 10000 41030 Part-Time Salaries 0 0 41040 Temporary Employees, 52500 59500 41060 Couucil Salaries 16400 16400 41110 Unused Vacation/Sick Pay 7221 0 41120 Car Allowance 1800 1800 41130 Employer Savings Match 6903 7498 41210 Pera Employer Expcnse 39661 44028 41220 Fica Expense 60635 62295 41300 Insurance Expense 80749 88858 41310 Life Insurance 5669 5690 41410 Paid Unemployment Benefits 0 0 . 41510 Workers' Comp Ins Premiums 9915 11000 Total Pcrsonal Service $998,655 $1,033,865 SUPPLIES 42010 Oftlce Supplics/Accessories 12118 15360 42020 Copicr/Paper Expense 5650 5800 42030 Printed Forms 3652 3725 42040 Envelopes & Lcttcrhead 2500 2500 42110 Cleaning Supplies 103 850 42111 Uniform Expense 1468 800 42120 Motor Fuel-Gas 3626 6600 42121 Motor Fuel-Diesel 7725 14274 42150 Shop Materials-O&M 2060 2100 42151 Shop Materials-Parks 773 600 42170 Arts & Crafts Supplies 600 700 42171 Adult Sports Equipment 2500 2500 . 19 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . 42172 Youth Sports Equipment 4500 4500 42173 Summer Playgrouud Trips 500 500 42174 Mise Family Special Events 1800 2200 42175 Penny Carnival Materials 500 600 42180 Safety Camp Program 0 0 42210 Equip Maintenance Material 9785 12500 42230 Bldg & Grounds Maintenance 20085 18100 42240 Sand, Salt, Roadmix 25750 22500 42250 Landscapiug Material 5150 6000 42260 Sign Repair Materials 5150 5100 42270 Utility Maint Materials 0 0 42400 Small Tools & Minor Eqnip 2618 2625 42401 Safety Equipment 1803 1900 Other Q Q Total Supplies $120,416 $132.334 OTHER SERVICES & CHARGES 43010 Prof Svcs-Auditing }'ees 9335 8500 43020 Prof Svcs-Architect Fees 0 0 43030 Prof Services-Engineering Fees 27380 36500 43031 TCAAP-Civil Engineer-VRS 0 0 43035 Rebillable Engineering Fees 3000 3000 . 43040 Prof Svcs-Legal Fees 23500 21500 43042 Rebillable Legal Fees 2000 2000 43045 Prof Svcs-Legal Prosecution 42000 40000 43046 TCAAP Legal-Briggs Morgan 0 0 43047 TCAAP Legal-Larkin Hoffman 0 0 43048 TCAAP Legal-Peterson Fram 0 0 43049 TCAAP Legal 0 0 43050 Fiscal Consultant Fees 0 20000 43051 TCAAP Finance Consultant-Ehlers 0 0 43055 County TIF Admin Fees 0 0 43059 Developer TlF Payments 0 0 43060 Clerical Services Fees 0 0 43065 Election Judge Payments 0 13000 43070 Prof Svcs-Managemcnts Fees 4000 4000 43075 Prof Svcs-FSA Admin Fees 1600 2000 43076 EAP Admin Fee 1500 1500 . 20 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . 43080 Prof Svcs-Instructor Fees 16000 17000 43082 Adaptive Rec Program Fees 0 0 43084 After School Programs 1000 1000 43086 Special Events Programs 1000 1500 43088 ISD 621 B]dg Coordinator 2000 1000 43090 Appl Software Support Fees 18267 5600 43091 PC Network Support Fees 12000 8000 43095 Outside Data Processing 0 0 43100 Code Enforcement Activity 0 0 4310] Bldg InspcctionlPlan Review 0 0 43t02 Electrical Inspections 22000 15000 43103 P]nmbing & Well Inspections 0 0 43]04 Heating Inspections 0 0 43110 Recording Secretary Fees 7942 7900 43120 Planning Consultant Fees 0 0 43121 TCAAP Planning-Ctr Urban Design 0 0 43122 TCAAP Planning-DSU 0 0 43130 Ramsey County Sberiff Contract 711000 763500 43140 Fire Protection Contract 230936 257732 43141 State Insurance Fire Benefit Pymt 0 0 43150 Animal Ord Enforcement 7000 7500 43160 Utility Inspectors 0 0 . 43180 Veb License/Inspection Fees 0 0 43210 Telephone 17922 16584 43215 Cell Phone Charges 8420 7472 43220 Postage General 11900 16100 43222 Postage Utilities 0 0 43224 Postage Newsletter 7000 7600 43240 Delivery Service 400 300 43310 Mileage Reimbursement 3028 2125 43315 Transportation-Rec Classes 0 0 43410 Ad vertising- Em ploymen I 2500 2500 43510 Legal Notice Publishing 2500 2600 43520 General Notices/Public Info 0 0 43530 Ordinance Publication 0 0 43540 Ballots 0 0 . 21 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . 43550 Newsletter Printing 18000 19400 43552 News]etter Writing/Editing 1500 1300 43610 General Liability Insurance 16500 20000 43615 Excess Liability Insurance 2200 2500 43620 Open Meeting Liability Insurance 500 500 43650 Surety Bond 200 200 43800 City Hall Water/Sewer Utilities 2060 2618 43810 Electric Utility 18210 8870 43812 Electricity-Sem a phores 10300 6750 43813 Electricity-Street Ligbting 18025 13000 43814 Electricity-Civil Defense 225 0 438]5 Elcctricity- Lift Stations 0 0 43820 Water Purchases-Roscvillc 0 0 43825 MN DH Water Testing Fees 0 0 43830 Natural Gas Expense 23650 26400 43840 Res Recycling Costs 0 0 43845 Residential Cleanup Costs 0 0 . 43850 Gopher State Fces 0 0 43860 MWCC-Current Year 0 0 43865 SAC Rcimbursements 0 0 44010 Cleaning & Waste Removal 19313 20600 44015 Maint of B]dg & Grounds 116500 98500 44030 Maint of Civil Defense Siren 0 0 44031 Maint of Semaphores 0 0 44032 Mise Street Main! Projects 3090 4200 44033 Pvmt Management Seal Coating 75000 0 44034 Pvmt Management Alloc Costs 150000 200000 44035 Connty Proj Alloc Costs 0 0 44036 Maint of Utilities 0 0 44037 Maint of Street Lights 4120 4150 44038 Maint of Strom Sewers 0 0 44040 Maint of Vehicles & Equip 7195 5800 44045 Maintenance of Office Equip 1995 4380 44050 Tree Removal-Public Prop 28750 28000 . 22 City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . 44055 Tree Removal-Private Prop 0 1500 44058 Weed Control/Removal 1236 1200 44060 Bldg Code Snrcharges 12000 7700 44090 Other Services 4311 4740 44150 Equipment Rental 8406 2200 44180 Sanitation/Facility Rental 3811 3600 44200 Depreciation 0 0 44330 Dues/Su bscriptionslLicenscs 15665 15450 44340 Awards & Indemnities-Property 0 0 44345 Awards & Indemnities-Auto 0 0 44360 I-35W Corridor Coalition 2549 4100 44370 Training & Subsistence 19348 22350 44372 Employee Recognition Program 1000 800 44375 Planning Commission Training 700 500 44380 Bank Services Charges 12250 12000 44390 Sales Tax 0 0 . 44900 Mise Community Projects 40000 42500 44901 Day in the Park Staff Time 0 0 44905 Town Hall Meeting 200 300 Other Q Q Total Other Services & Charges $1,835.939 $1.879,121 CAPITAL OUTLAY 45110 Land Acquisition 0 0 45120 Site Improv/Prep Costs 0 0 45130 Install Public Utilities 0 0 45140 Streets & Sidewalks 0 0 45200 Building & Structures 0 0 45400 Other Equipment 10500 5500 45500 Heavy Machinery & Auto 0 35000 . 23 . City of Arden Hills Preliminary 2006 Budget as Compared to Adopted 2005 . 45600 Furniture & Fixtures 0 0 45700 Office Equip & Furnishings 96900 7100 45720 Office Equip -Capital Lease 0 5000 45800 Construction Contract 0 0 45801 Outside Engineering 0 0 45804 Legal Fiscal Costs 0 0 45805 Other Project Costs 0 0 45807 Alloe Pvmt Mgmt to Genl Fund 0 0 45808 Alloc Pvmt Mgmt to SWM Fuud 0 0 45809 Alloc Pvmt Mgmt to Water Fund 0 0 45810 Alloe Pvmt Mgmt to Sewer Fund 0 0 45830 Alloc PMP to City of New Brighton 0 0 45900 Trees & Landscaping 0 0 45901 Hard Surfaces & Trails 0 0 45903 Playground Equipment 0 0 45905 Park Equip (Fixed) 0 0 45907 Mise Park Improvements 0 0 45950 Capital-Enterprise Funds 0 0 46010 Debt Principal 0 0 46020 Interfund Loan Principal 0 0 46120 Ioterfund Loan Interest 0 0 46011 Interest on Bonds 0 0 . 46300 Bond Underwriting Fees 0 0 Other Q Q Total Capital Outlay $107,400 $52,600 Operating Transfers 47200 Transfer to Genl Fund (101) 0 0 47212 Oper Transfer to Prog Fund (226) 0 0 47213 Transfer Out 0 0 47215 Oper Transfer to TCAAP Fund (229 0 0 47240 Oper Transfer to Bldg Fund (408) 0 0 47242 Oper Transfer to Cap Equip (411) 41734 23220 47243 Oper Transfer to Pub Safety (412) 135786 69660 47260 Oper Transfer to PIR (501) 0 0 47284 Transfer to EDA TlF #2 (704) 0 0 47285 Transfer to GO Bonds 1998 (325) Q Q Total Transfers $177,520 $92,880 . 24 , City of Arden Hiils Preliminary 2006 Budget as Compared to Adopted 2005 . 48100 Refund & Reimbursements 0 0 49100 Forgivable Loan Disbursments 0 0 Other 0 0 Grand Total - Expenditnres $3,239,930 $3,190,800 . . 25