HomeMy WebLinkAbout09-26-05
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~HILLS
Arden Hills City Council
Mayor:
Beverly Aplikowski
Council members:
David Grant
Brenda Holden
Gregg Larson
Lois Rem
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.512(1
www.cLarden-bills.mn.us
REGULAR MEETING
Monday
September 26, 2005
City Vision
A strong conununity that values our unique environment~ our fiscal soundness,
and our tradition as a desirable eit in which to live, work, and play.
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
J. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. September 7, 2005 Special City Council Meeting Minutes
B. June 29\h, 2005 Special City Council Meeting Minutes
3. CONSENT CALENDAR
A, Claims and Payroll
B. 2005 Red Fox-Grey Fox PMP Project
Partial Payment #2 to Amt Construction
C. Resolution 05-56: Approval ofMnDOT
Agreement No, 88611 approving the
maintenance and operation of a detention
pond by the City of Arden Hills along
Trunk Highway 51
D, Resolution 05-57: Declaring a State of
Emergency for the City of Arden Hills
due to the severe thunderstorms on Sept
21",
E. Accept Donation of$15,000 from the
Shorevlew Area Youth Baseball
Association and Authorize Improvements
at Perry Park Field #4
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There wlll be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its normal sequence on the agenda.
Arden Hills City Council Agenda
September 26, 2005
Page 2
4, PUBLIC INQUIRIESIINFORMA TIONAL Public Inquiries/Informational is an opportunity for citizens to
bring to the Council' 5 attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council, we ask that individuals limit
their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting} or as bench copies, to
allow a more timely presentation.
5. PUBLIC HEARINGS
A. None
6. NEW BUSINESS
A, Planning Case 05-19-Preliminary Plat for 1978 Thorn Drive
R Planning Case 05-20-Five Foot Side Yard Setback Variance for a
Detached Garage at 1911 Glenpaul Avenue
C. Joint Powers Agreement with the City of Rose vi lie for a Shared Civil
Engineer Position
D, Approve the appointment of Jeffrey Frid as Operations and
Maintenance Worker for the City of Arden Hills.
Peter Hellegers
Peter Hellegers
Michelle Wolfe/Schawn
Johnson
Schawn Johnson
7. Unfinished Business
A. TCAAP Update (verbal)
CITY COUNCIL REPORTS
Michelle Wolfe
A. Councilmember Holden
B. Council member Grant
C. Couneilmember Rem
D. Couneilmember Larson
E. Mayor Aplikowski
ADJOURN
Work Session-Immediately Following the Regular City Council Meeting:
1. Residential Code Enforcement Issues-3150 HamUne Avenue and 1415 Glenhill
Closed Session- Immediately Following the Work Session:
1. City Administrator Performance Review
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Message
Page 1 of 1
Jackie Gritz
From: Jackie Gritz
Sent: Friday, September 23, 2005 9:43 AM
To: sschroeder@smithmicrotech.com; bob. fletcher@co,ramsey,mn.us; bulletin@lillienews.com;
cwilson@ctv15.org; dprobst@mspmac.org; etopinka@pioneerpress,com; info@mnsunpub,com;
kgprophet@aol.com; kmaltman@msn.com; mlsmith@startribune,com; smccann@startribune.com
Subject: 9/26/05 Council Agenda
Jackie Gritz, Office Support Specialist
City of Arden Hills
Phone 651,634,5120
Fax 651.634.5137
www.ci.arden-hills.mn.us
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9/23/2005
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Al'~oved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
September 7, 2005, 9:00 A.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
SPECIAL CITY COUNCIL MEETING CALI~ED TO ORDER/ROLl, CALL
Present from City of Arden Hills: Mayor Aplikowski, Councilmember Holden,
Councilmember Lois Rem, City Administrator Michelle Wolfe
Also present: Jerry Filla, City Attorney
In attendance: John Shardlow, DSU
Paul Bakken, The Valuation Group
David Kiernan, GSA
Collin Barr, Ryan Companies /CRR
Bart Rehbein, Glenn Rehbein Companies/CRR
Dan Mueller, Intcrgra Realty Resources
Phil Youngberg, GSA
Richard Nugent, BAT Associates, lnc,
Kevin Legare, GSA
Jeffrey Knutson, Glenn Rehbein Companies/CRR
Mike Fix, TCAAPlArmy
Mayor Aplikowski opened the meeting, asking everyone to introduce themselves and
thanked them for coming,
David Kiernan of GSA asked the appraisers to present their conclusions thus far
regarding "highest and best use" for the TCAAP excess property, Dan Miller, appraiser
for the GSA, began with his conclusions:
Mr. Miller stated that he has done quite a bit of research, He feels the most dominant use
on the site would be housing of some sort, He foresees a mix of all thrce types of
housing, He has concluded that of 588 acres, approximately 400 acres would be housing,
Even though thc framework vision shows parkland, etc" for appraisal purposes hc has to
look at highest and best usc, He feels single family housing will dominate the site, about
200 acres in total. He thinks about 150 acres will be town homes and about 50 acres high
density, He stated that he was largely following Arden Hills' guidelines for housing, as
follows:
1. High density - 12 units per acres
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2, Medium density - 6 units per acres
3, Single family - 2.5 lots per acre
This leaves, in his estimation, 180 acres for something else, He thinks retail has been cut
short on the city's framework vision. He thinks there will be added demand for retail. In
the 180 acres he sees a mix of retail, light industrial, office and hospitality, He has
assumed 60 acres of retail, hospitalitylrestaurants, and convenience business. Of the last
remaining 120 acres he sees 60 acres of industrial/light industrial/office showroom, and
60 acres of office,
Paul Bakken, appraiser for the City, stated that his expectation for today's meeting was a
discussion regarding highest and best use, His first concern is that he thought the athletic
fields were speci fically set aside, along with the wild life corridor, and those areas seem
to be included in Mr. Miller's numbers, He further stated that he thought he was only to
appraise 488 acres for the City, It was noted by GSA that they need to value those two
designated areas for their purposes, which is why Mr. Miller was directed to include
them,
Mr. Bakken stated that he thinks the industrial along 135W and Highway 10 might be a
bit too much, Regarding retail, he thinks there is an appropriate amount on the
framework vision, and he doesn't see much more on the site, He doesn't think retail or
office will be real big components,
Mr. Bakken stated that he hasn't seen the traffic studies, and transportation is an issue, It
is critical to how dense the site will be, He noted two questions: (I) the amount of flex
space along highway 10 and 135W; and (2) density of housing, He is assuming for
appraisal purposes a development-ready, elean site, He questioned whether the GSA has
any plans for the site, to which responded that they do not have any plans. Mr. Bakken
noted that value is tied to uses and densities,
It was stated that neither appraiser will be exceeding the densities on the plan, It was also
noted that the City has not committed to the densities under the plan, John Shardlow
sated that the density shown on the framework plan is "net" of the plan, including park
land and open space.
GSA indicated that we can work out the athletic facility/wildlife corridor issue outside of
the appraisal process, Mr. Bakken suggested that the appraisal be done two ways: one
with the ball field/wildlife corridor ineluded and one without.
Mr. Bakken again noted that he really does not see a lot of retail for this site, No more
than shown on the City's framework vision, He proposed using the City's vision in terms
of the mix of uses, but tben the appraisers will have to look to the market for speculating
densities,
GSA noted they need a fixed number when they go to Congress, not a range, although
Mr. Kiernan indicated he would check on this,
at It was noted that, technically, thc property is not currently zoned,
On the discussion of land use by acres, Mr. Mueller's numbers werc rccapped:
. 200 acres single family with 2,S lots per acre
. lS0 acres town homes, 6 units/acre
. SO/30 acres high density housing, 12 units/acre
GSA indicated they may amend their appraisal instructions to ask for two outcomes: one
with and one without the athletic fields and wildlife corridor.
Mr. Bakken stated that he could provide a summary of his conclusions regarding highest
and best use in one week (a deadline of 9/1S was set), Mr. Miller will also submit his
findings in writing by that time, The parties will meet again my conferencc call on
Tuesday, Scptember 20 at 2:00 ET (I :00 CST),
Aftcr a break, some members reconvened for further discussion about other TCAAP-
related topics, (The appraisers were no longer present),
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Phil Youngberg, GSA, said that he had reviewed the MEPA process and that it is very
similar in many ways to NEP A. The NEP A process is fairly compact, sincc the federal
government intcnds to transfcr the propcrty, They will draw a lot from MEP A, which
will be more lengthy and detailed, The GSA's position is to partner with the City, and
extract what they need from our MEP A process, They will participate as necessary in
public meetings, They will endorse our mitigation plan, working out differcnces ahead of
time, The GSA indicated that they can work within our 120-day time line, They are
ready to get "plugged-in" to the process at any time, All they need to look at in thcir
NEP A proccss is the question of dispose or not dispose (of the property),
In tenns of timeline, it is hoped that these processes can start in early 2006, The GSA
would like to kick offwith a scoping letter, but suggested that perhaps there can be ajoint
letter kicking off both MEP A and NEP A. DSU indicated that they can share their
mailing list with GSA,
The next topic discussed was the status of tile GSA's survey of the site, Kevin Legare
stated that a draft is completed and available, they are in the process of putting in legal
description.
The GSA has researched the issue of easements, and concluded that there is no real issue
with any easements, including Xeel Energy,
CRR was asked ifthey had completed their comments regarding the tenns of the Offer to
Purchase document. They indicated that tiley would complete and forward soon to GSA.
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The next topic was insurance, GSA asked about CRR's progress on insurance, Mr.
Rehbein responded that at this point, to get bindable quotes, they need the additional
environmental information, so they cmIDot really do much more until that information is
collected, The GSA is to provide CRR with cxamples of insurance binders so that CRR
knows what GSA is looking for in terms of coverages,
Kevin Legare notcd that neither the FOSET nor the Armcy's environmental clean up
costs are available yet. The FOSET is moving forward but not ready yet.
It was noted that we necd to detennine thc status of the Response Acton Agreement.
Kevin Legare will arrangc the conference call.
The meeting was adj oumed at 11: 15 AM,
Beverly Aplikowski
Mayor
Michelle A Wolfe
City Administrator
11M elro-ine!. us lard enhills IA dmin I CouncillMinul es ISpecial12 00 5\September 7- Draft 2. doc
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
JUDe 29, 2005, 7:15 A.M,
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
SPECIAL CITY COUNCIL MEETING CALLED TO ORDER/ROLL CALL
Present: Mayor Aplikowski, Councilmembers Grant, Larson, and Holden, Administrator
Wolfe, Community Development Director Clark, Bart Rehbein (CRR), Jeff Knutson
(CRR)
Also in the audience: David McClung, David Hammernick (National Guard), David
Fuller (TCAAP), Megan Perry (Bulletin Ncwspapers)
The Mayor opened the meeting with introductions, The then asked Mr. Clark to outline
the discussion for the meeting,
Mr. Clark distributed copies of a memorandum dated June 7, 2005, He indicated that the
GSA is doing a new appraisal on the TCAAP site, He indicated that the City should
discuss the anticipated scope oftheir work so that the City's appraisal is consistent with
GSA's. He then posed a question to the City Council, asking what else the City should
do regarding TCAAP during the time it takes to complete the TCAAP process, He
further mentioned that the interim agreement with CRR expired therefore, funding
previously available via that agreement is not currently available, The City Council has
had some previous discussion, and this meeting was scheduled so they could talk directly
with CRR,
Mayor Aplikowski referenced a June 7 memo, asking about the first bullet under the
heading "General/Further Directions", which states: "Is the Council in agreement with
continued support of the TCAAP redevelopment?" Councilmember Grant stated that he
felt that everyone is in general agreement, but we have different ideas on how we get
there,
Under the second bullet, the question is asked "Do we 'park' the project or move forward
with parts of it?" Mr. Clark went on to ask if we should park the entire project, continue
on certain things, do we continue only things staff can work on, do some things we would
need to spend money on?
Councilmember Grant responded that on June 1, the City had two deliverables: adopting
the Financing Plan and completing Phase IV of planning, The City completed both of
those, He asked if the GSA had deliverables, and if so, did they deliver them? For
example, we have not yet seen a draft FOSET doeument or Response Aetion Agreement,
There was general diseussion about the need for all parties to meet deadlines.
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Councilmember Larson stated that he felt we should take a little bit different approach.
Mr. Larson suggested that we should us our Congressional delegation at strategic points,
He stated that we should put a list together of what we expect GSA to do and ask the
Congressional delegation to work on it with them,
Councilmember Grant indicated that he is highly supportive of involving the
Congressional delegation, He indicated that we should send them monthly updates,
Councilmember Larson suggested that we have to call and ask for specific assistance, and
layout the case, giving them something to work with,
Councilmember Holden stated that we keep hearing how motivated the GSA is, but there
is no evidence of that. She questioned if the GSA is truly motivated? Councilmember
Larson responded that the City needs to motivate them.
Councilmember Larson stated that he has seen what happens when Congress gets
involved with federal agencies, Mayor Aplikowski indicated that there are things
happening around us, and if we stay quiet, we may lose part of it.
Mr. Knutson stated that CRR believes there are two issues: (l) how do we move forward
if you choose to do so; and (2) how do you prepare for when movement starts? He stated
that CRR agrees with trying to get Congressional involvement, but other factors need to
be discussed, The issue is, are there things that we should do now, in order to be
prepared for when the next round of negotiations start? For example, he suggested that
the City could proceed with a discussion about density, or transportation issues,
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Councilmember Larson responded that we ought to work on the other terms of the
purchase agreement, or at \cast know what they are, Mr. Knutson stated that there are
things we could do internally, for our benefit, but it wouldn't necessarily be what GSA
wants us to do, Councilmember Holden noted there is a different between monetary
issues and non-monetary issues.
Mayor Aplikowski indicated that she is willing to go forward but not at any cost.
Councilmember Holden stated that she doesn't want to spend and money until the GSA
has some deliverables,
Councilmember Larson stated there are things we can do: the City can write a letter to
the congressional delegation, after the June 30 meeting with GSA, being very specific in
what we want them to do and documenting GSA' s commitments, He noted that here are
items we can do to advance where we are, but the unknown is how we pay for them, He
questioned what CRR would be willing to pay for.
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Mr, Rehbein indicated that CRR wants to stay involved, and help move along the project.
He stated that they think a discussion regarding density would be of value, and having
that discussion without pressure could help the process. He suggested that they go out
and look at projects, This could be something accomplished with very little expense,
although it would be helpful to have some involvement from DSU. He also agreed that
working with the Congressional delegation would be helpful. He noted another issue,
which is the use of Mike Comadeca's time. Overall, he felt we should go forward with
things that don't cost much money but position us well.
Mr. Clark stated that other discussions might include transportation, density/product
types, sports facility, National Guard plans/issues, and the Congressional delegation
involvement.
Mr. Knutson questioned what the group would like to see happen at tbe June 30 meeting
with the GSA. For example, he stated that we will want to find out when the appraisal
will be completed and when the FOSET will be available for review by the City,
Mr. Clark noted that the June 30 meeting is not a negotiation meeting, It is an
opportunity to discuss issues and come to an understanding. He stated that the City needs
to know why GSA had certain terms in the "Offer to Purchase", and understand why they
were included.
Mr. Larson stated that we may need to consider an extension of the Interim Agreement
with CRR
Councilmember Holden noted that on June 30, there should be a discussion regarding the
definition of "highest and best use", She also noted that there should be discussion
regarding issues with comparable properties used in the appraisal process.
Councilmember Grant stated that the different between "improved" and "unimproved" is
also important. Other topics suggested included the Offer to Purchase document, the
FOSET and Response Action Agreement status, and the railroad spur,
CounciImembers Holden and Larson stated that the City should start the meeting with a
position statement, noting how dissatisfied the City was with the process and listing
concerns. Mr. Clark noted he was concerned with starting a public meeting that way,
since it puts GSA in a defensive position, Councilmembers Holden and Larson both
stated that they felt making such a statement was important, and that the City needs to
outline what hasn't happened that should have, noting reasons why things haven't
advanced on this project.
Councilmember Grant agreed, and said that we don't want to give GSA a free pass, He
indicated that we don't have to be mean about it, but we should go back and recap the
history so far.
Mr. Clark summarized that the goals for the June 30 meeting were to (I) discuss the
definition of highest and best use; and (2) set deadlines,
Mr. Clark stated that the GSA should be aware of our intent to communicate with
Congress, Mr. Knutson added that another topic for June 30 should be "other issues
besides price", Mr. Larson requested that there be consequences if deadlines are not met.
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It was noted that we may want to schedule another meeting between Council and CRR
after the June 30 meeting, It was also requested that GSA be more flexible with meeting
times,
The meeting adjourned at 8:20 a,m,
Beverly Aplikowski
Mayor
Michelle A. Wolfe
City Administrator
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I IMetro-inet, us lardenhills IA dmin \ Counci/IMinutes ISpecia/\200 5 Vune 29 Draft.doc
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City ot Arden Hills
Request for Council Action
Prepared by: Murtuza Siddiqui """'~
Dep!.: Finance
Council Mtg, Date: September 26, 2005
Final Action Needed By: September 26, 2005
Agenda Item3';~.
Claims & Payroll
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Review and Approve Consent Agenda Item 3A - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3,A, - Claims and Payroll
Advisory Commission Action:
Commission
Date
Action
Applicable
Applicable
. uNotapplic"ble.
PTRC
Supporting Documents (which are attached to this. Action Form):
. 0 Memo/Letter:
o Resolution (No, )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Claims Total $958,906,25
Payroll Report: $61,601.55 Payday - 9/9/05
Administrator/Staff Comments:
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CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/26/05 COUNCIL MEETING
CLAIMS PAID SINCE LAST COUNCIL MEETING (09/J2/05)
:::::Ck)('::j:::~:'tiA:Ti> '_Ii' ::':::M4<Hliit:;:'" ";::COMMOOS,::: .
27303 09i08J05 Affinirv Plus Fed Credit Union 2,688.87 1 st Sentember, 2005 Payroll
27304 09/08105 leMA Retirement Trust 457 ] 949.95 I 5t Sentembcr, 2005 Payroll
27305 09/08/05 Mn Child SunnorL Pavment Center 370.64 1st Sentember, 2005 Pavroll
27306 09/] 6/05 10000 Lakes Chanter of ICe 60.00 RCf>:istration: Chanter ofICe Ed: J Mennenga - IOnO/OS
27307 0911 6/05 A & L Sunerior nualitv Sod 7.]9 Sod: 5 Rolls
27308 09/16105 A-I Contract Cleaninp". Inc. 1,3]528 Citv Hall Cleaning: SePt, 2005
27309 09J\6f05 Abdo, Eick & Mevers 6,030.28 Audit Services: 2005
27310 09/16/05 Accountemps 970.20 Financial Asst Pav Period Ending 8126/05
27311 09!l6/05 Advantage Paner 96.34 PaoerCuns
27312 09116/05 Allied Blackton Comnanv 38,547.84 2005 Seal Coating Proiect: Pvmt. #I/Final
27313 09/16/05 Animal Control Services, Inc. 466.90 D09/Cat Enforcement August, 2005
27314 09116/05 Aramark Unifonn Scrvice 46.84 CilvHall: RU2Cleanill29J05
27315 09!l6/0S Amt Construction Comnanv, Ine 350,052.05 2004 PMP Ed2ewater, Pvmt#7/Final, 2005 PMP Pvmt#l
Red Fox/Grey Fox
27316 09/] 6/05 BifT's, Inc. 632.34 Portable Toilets: 8/3-8/30/2005
27317 09/16105 Cemstone Products Co. 14591 U Cart Rental & 1 yd. Sod
27318 09/16/05 Central Pension Fund 3,900.00 Union Pcnsion: AUI!ust,2005
I Subtotal- Paid Claims 407)80.63 I
.
Paid Claims -
842,857.94
Add Unpaid Claims,
1]6048.31
Total Accounts Payable Claims
for Council Approval, 08/29/05-
958,906.25
Note: Checks for unpaid claims totaling $116,048.31 to be mailed September 27, 2005
after approval at the Seplember 26, 2005 Council Meeting.
*Exp. Related 10 TCAAP Project
.
PAGE20F4
CITY OF ARDEN HILLS
ACCOUNTS PA Y ABLE CLAIMS REPORT
TO BE APPROVED AT 09/26/05 COUNCIL MEETING
PAID CLAIMS REGISTER:
. 'cK:J)A:i'e:: ,.:.:. z::r. :-AMOVNt::::JIJ ,.....:.,.::.....~
..
27319 09/]6/05 Continental Research Com 149,72 Air Fresheners for Lavatories
27320 09/16/05 Corporate Exnress 196.74 3 Rinp Binders, Fi]e Jackets, Cony Paoer
27321 09/l6/05 Davies Water Enuinment Co 291.57 Class: Winkel, Now]an & Frevberper, 3 Ga] Yellow Paint
27322 09/]6/05 DeeD Rock Water Comoan . 51.67 Splin2 Water: Citv Hall
27324 09/16/05 Gare] ick Steel Co., Inc ]337 A]uminum Tube
27325 09/] 6/05 Goodwin Communications Groun 220.00 Public Re]ations Service: AW:Just, 2005
27326 09/]6/05 GODher Bearinp Co. ]06.80 Robie TimerlBlack Lanvards
27327 09/16/05 GODher State One-Call, Inc. 380.05 Phone Service: August, 2005
27328 09/16105 Grainger,lne ]47.31 Glass Fuses, Rechan~eable Lantern
27329 09/16/05 Gridar Construction, Tnc 105,579.39 Lift Station's # 4 & 9: Pvmt #2
27330 09116/05 HallockComnanv 80.34 Hour Meters: Lift Stations
2733] 09/16/05 Hea]th ranners 77757 Dental Insurance: October, 2005
27332 09/16/05 Peter Hellce.ers 10.13 Mileape Reimb: 5/27 - 9/1105
27333 09/]6/05 Hvdro Meterin2 Techno]ol!V 847.10 Water Meter Heads and RT's
27334 09/16/05 UiO.E. Local 49 l3eneflt Fund ] 450.00 Union Ins. Seot, 2005: J. Perron & A. Nowlan
27335 09/]6/05 Tel De]ux Paint Centers 70J.62 Field Marking: Paint
27336 09116105 lnfl Union Oncratinp Enaineer 180.00 Union Dues: October, 2005
27337 06/]6/05 Shawn Johnson ]5.00 Reimbursement: APMP Luncheon Meeting
2733& 09/16105 Kath Auto Parts 530.51 TaiJ/Exhaust Pin<>-s, Mufflers, Air Filter, Tire P]ues, Gloves
27340 09/l6/05 Lillie Suhurban Newsnaners 303.]8 Legal Notices, Emo]ovment Ad
2734] 09/l6/05 McDonald l3atterv Comnanv 40.00 12 Volt Batten-'
27343 09/16/05 Midwest Asnhalt Com 449.34 Asphalt
27344 09/]6/05 MN Fall Maintenance Exno ]75.00 Expo Confercnce: ] 0/5-1 0/6/05/ 0 & M
27345 09/J 6/05 MRPA 300,00 MRPA Conference: ] 111-11/4/05: T Moore
27346 09!l6/05 MultiCenter Physical Therapy 11000 o & M Recruitment: Phvsical
27347 09116/05 NorLhern Tmflic Suoo]v. Inc ]0,653.12 2005 Street Si"ns: ~'mt. #2fFinal
27348 09/16/05 Oriental Tradirm Co.. Inc. 368.56 Craft SUDo]ics for Art Classes & Special Event Classes
27349 09/16/05 Pace Ana]vtical 724.55 Water Testinl!: Awmst 2005
27350 09/]6/05 Pro- Tee Desi~.n. Ille 46,00 Service Tech: DSX Cornnuter - 8/29/05
27152 09/] 6/05 Roseville, City of 302,516.47 JPA: Sent, 2005 Water Purchase]!] .6/30/05
27353 09/16/05 Sam's Club 232.]2 Membershio: 2006, Pennv Carnival Supplies
27354 09/16/05 David A. Seherber 325,28 Reimb: Milea2e & Lodging 7120-7/22/05 IUSD. Conf . Du]uth
27355 09/16/05 Scherer Bros. Lumber Co J 1.43 Treated Pine: Renair Park Bench II
27356 09/16/05 T.A. Sehitskv & Sons, Ille 147.77 Fine Asphalt: &123.8/25/05 /I
I Paid Claims - Page 2 4n 166.71 I
e
.
.
e
PAGE) OF4
CITY OF ARDEN HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/26/05 COUNCIL MEETING
PAID CLAIMS REGISTER;
.
:~:: :C~:~~:: ::Fa;jl~)':~ :;1 ::: Y~ooit>'" ,- ,-. -," .-. - ,- ::;::': ': c'; :::: : ::: ::A~~O:UNt: ,c::I::; C0:fl:1MI!:tirtS::
27357 09/16/05 Team Laboratory Chemical Corn_ I 427.10 Lift Station De"reaser
27358 09/16/05 Timesaver Off Site Secretarial 27853 Recording Secretarv: Citv Council & Workshon Mt"- 8/29/05
27359 09/16/05 T okle Inspections. lne 2022.80 Electrical Insoections AU2.ust, 2005
27360 09/16105 What Works. Ine 875,00 Conference & Training; M. Wolfe - 7/6-8/25/05
27361 09/16/05 Xcel Enemv 2,507.17 Electric Service: 7128-8/27/05
27362 09/16/05 MRPA 300.00 MRPA Conference: 1111-11/4/05 - M. Olson
Paid Claims - Page 3 7.410.60
.
PAGE 4 OF4
CITY OF ARDE" HILLS
ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 09/26/05 COlJNCIL MEETING
l1NPAID CLAIMS REGISTER:
i:;: ::d(~:;': l:j{#~~~~'#i# ,.........y....) ).....
27339 09/16/05 Lakes Countrv Service CODO 8.700.00 Health Insurance: October, 2005
27342 09116/05 Met Council Environmental Servo 43.888.06 Wastewater Service: October, 2005
27351 09116/05 Ramsev Count\' 63.460.25 L."lW Enforcement Seotcmbcr, 2005
I Unpaid Claims 116,041U1 I
e
.
.
~
~~HILLS
.
Prepared by: GSB
Dept.: O&M
Council Mtg, Date: 9/26/05
Final Action Needed By: 9/26/05
City of Arden Hills
Request for Council Action
Agenda Item3.B
2005 PMP- Pavment #2
Budgeted Amount: $1,680,000
Actual Amount: $130,046.20
Funding Source: Multiple
Council Action Request:
Motion to approve Payment #2 for the 2005 Pavement Management Program to Arnt Construction
Company, Inc, in the amount of $130,046,20, A retainage of 5% is being held for this project.
Staff Recommendation:
City Staff recommends the Council approve Pay Estimate #2 for Arnt Construction Company, Inc of Hugo,
Advisory Commission Action:
Commission
Planning
PTRC
Date
Action
Not Applicable
Not ApplicablE!
Not applicable
Supporting Documents (which are attached to this Action Form):
. 0 Memo/Letter:
o Resolution (No,)
o Ordinance (No,
[2] Engineering Recommendation: See Attachment
o Attorney Recommendation:
[2] Other: Application for Payment #2
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
URS
AGENDA ITEM 3.8
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
.
To:
Cc:
Murtuza Siddiqui I Arden Hills
Finance Director
Michelle Wolfe I Arden Hills
Tom Moore I Arden Hills
File: 31809691
From: Gregory S, Brown
Arden Hills City Engineer
Date: September 20
Subject: Pay Estimate #2
2005 Pavement Management Program
Background
The City of Arden Hills awarded Amt Construction Company, Inc, of Hugo, MN the 2005
Pavement Management Program on August 8, 2005 for a total contract amount of
$1,375,247,66,
.
Project Status
The Contractor has completed storm sewer and roadway base along Dunlap Street, has
completed replacing hydrants throughout the neighborhood and has completed curb and gutter
spot repairs along Grey Fox Road and Red Fox Road, The first layer of bituminous surface has
been constructed along Dunlap Street and all driveway aprons have been completed,
Recommendation
The Arden Hills City Engineer recommends the Council approve Pay Estimate #2 for Amt
Construction Company, hic, of Hugo, MN in the amount of $130,046,20,
.
e
e
.
APPLICATION FOR PAYMENT
PAYMENT NO.2
Project:
2005 Pavement Management Program
Owner:
Owner No.:
Contractor:
URS Job No.:
Application Date:
For Period Ending:
City of Arden Hills
ARNT CONSTRUCTION COMPANY, INC.
31809691,00301
9/21/2005
9/17/2005
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated Into Work:
Gross Amount Due To Date:
Less 5.00% Refainage:
Amount Due To Dafe:
Less Previous Payments:
Total Due This Application:
~tR-S Cooy
, ..' ("0 ~,
C,....y"..:ot-.:.t
ContractOr Go;;y
I nspecto;
$1,375,247,66
$0,00
$1,375,247,66
$441,124,30
$0,00
$441,124,30
$22,056.22
$419,068,08
$289,021,88
$130,046.20
I hereby certify that all items and, mounts shown are correct for the work completed
to date, ,A
/'
/
By:
Date: c; -;;;0- a<;/
,
The work shown on this project and the application for payment have been reviewed
and the amount shown is recommended for payment.
<
/,
.,
"</;/ /h~ ~
/', .. ~ J- v '-----
,
URS Corporation
--,
By: ,~;t,(A,/)
,1- ! /
/ !/
Date: 1- ,20- () t)
v
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
Page 1 of 5
Payment History
Payment
Number
Payment
Application
Date
9/12/2005
1
Payment
End Date
9/9/2005
Amount
$289,021.88
Total Payments:
$289,021,88
Page 2 of 5
.
.
.
e
.
.:
B
B
Sch Item No. MnDOl No_ Descriplion
A
A
A
A
B
A
A
A
A
A
C
C
C
C
B
B
B
A
A
A
A
A
A
A
B
B
B
A
A
A
B
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
B
B
B
B
A
6
2
3
4
5
6
7
2021.501
2101.502
2101507
2102.502
2104501
,
2104-.501
2104501
2104.503
2104.505
>0
2104.505
11
12
13
14
"
16
2104.509
2104509
2104,509
2104.509
2104.509
2104509
"
2105.509
2104.509
"
19
20
2104.511
2104523
2104.513
2104.513
2104523
"
22
23
"
2104.523
2104.523
2104.525
2104.525
25
26
27
28
29
30
31
32
31
"
35
36
37
36
39
40
2104601
2105.501
21OS,SD7
2105.311
2105,522
2105,522
2105.607
2123.501
2123501
2130,501
2123.610
2221,501
2211,503
41
2232.501
2301.529
2331.508
2350.501
2350502
2360.501
2360.501
2350604-
2357.502
2501.602
42
43
44
45
46
47
46
"
50
51
52
53
54
55
2501.602
2501.602
2501.602
2502,541
250:1541
C6
2503.541
2503,541
57
5'
2503541
"
2G03,541
MOBILIZATION
CLEARING
GRUBBING
PAVEMENT MARKING REMOVAL
REMOVE SEWER PIPE (STORM)
REMOVE CONCRETE CURB AND GUTTER
REMOVE GUARD RAIL
REMOVE CONCRETE DRIVEWAY PAVEMENT
REMOVE BITUMINOUS PAVEMENT
REMOVE BlTUMINOUS DRIVEWAY PAVEMENT
I'lEMOVE I-fY"DRANT AND VALVE
REMOVE GATE VALVE & BOX (8")
REMOVE GATE VALVE & BOX (12")
REMOVE GATE VALVE & BOX (16")
REMOVE FLARED END SECTION (15" - 24")
REMOVE MANHOLE
REMOVE CA TCHBASIN
REMOVE BOLLARD
SAWING CONCRETE PAVEMENT (FULL DEPTH}
SALVAGE SIGN TYPE D
SAWING BIT PAVEMENT {FULL DEPTH)
SAWiNG 81T DRIVEWAY PAVEMENT
SALVAGE SIGN TYPE C
SALVAGE STREET SIGN
SALVAGE STORM SEWER FES
ABANDON PIPE SEWER (FILL W[TH SAND)
ABANDON STORM MANHOLE
HAUL SALVAGED MATERIAL
COMMON EXCAVATION (EV) (P)
SUBGRADE EXCAVATION (EV>
COMMON CHANNEL EXCAVATION
SELECT GRANULAR BORROW (CV) {P)
SELECT GRANULAR BORROW (CV)
EXCAVATION SPECIAL(EV)
COMMON LABORER
UNILOADED SKIDSTEER
WATER
STREET SWEEPER (WITH PICKUP BROOM)
AGGREGATE BASE, CLASS 5
AGGREGATE BASE (CV), CLASS 5 (P)
MILL BITUMINOUS SURFACE (P)
OOWEL BAR (REINFORCEMENT FOR CONCRETE PAVEMENT)
BITUMINOUS DRIVE'WAYS,TYPE LV 3. WEARING COURSE
TYPE LV 3 WEARING COURSE MIXTURE (C)
TYPE LV 3 NON WEARING COURSE MIXTURE lB)
TYPE SP 125 WEARING COURSE MIX (3,B)
TYPE SP 12.5 NON-WEAR COURSE MIX 13,B)
BITUMINOUS PAVEMENT PATCHING
BITUMINOUS MATER[AL FOR TACK COAT
lHASHGUAF1D FOR 48" PIPE APRON
48' RC PIPE APRON
24' RC PIPE APRON
15' AC PIPE APRON
4" PERF pve PIPE DRAIN
15" RC PIPE SEWER DES 3006 CL V
1[)" RC PIPE SEWER DES 3006 Cl V
21" RC PIPE SEWER OES 3006CL III
24" RC PIPE SEWER DES 300fj CL II
27' RC PIPE SEWER DES 3006 CL III
LS
TREE
TREE
LF
LF
LF
LF
SY
Sy
SV
EACH
EACH
EACH
EACH
EACH
EACH
EACH
EACH
LF
EACH
EACH
EACH
EACH
LF
EACH
LS
CY
Cy
Cy
Cy
Cy
Cy
HOUR
HOUR
MGAL
HOUR
TON
CY
SY
LBS
TON
TON
TON
TON
TON
SY
GAL
EACH
EACH
EACH
EACH
LF
LF
LF
LF
LF
LF
Unit
Contract
Ol.Iamity
Application tor Payment: ItemizatlOIl
Contract
Amount
100
15,00
15.00
550.00
279.00
1,381.00
150.00
10000
11,18600
1,73000
18,00
500
6.00
2.00
7.00
1.00
100
3.00
100.00
LF
LF
973.00
875.00
53.00
3,00
200
583,00
100
10,29000
100,00
10,750.00
3,344.00
600.00
500.00
20.00
20.00
500 00
6000
EOO.OO
2,270.00
22,24600
100,00
255.00
4,89500
1,257.00
76.00
38.00
2,600.00
3.465,00
1.00
1.00
1.00
200
2,792.00
1,132.00
(;47,00
86200
106_00
2000
Unit Price
$54,000.00
100
$135,00
$135.00
$050
$24.00
$1.50
$3,80
$400
$1.50
$3.00
$930,00
$520,00
$52000
$520,00
$15400
$206.00
$154.00
$25.00
$4.00
$75.00
$2.00
$200
$25-00
$25,00
$715.40
$15.40
$105.00
5500.00
$946
$9.48
$7<!4
$12.00
S12.OO
$9.46
$55.00
$94.00
$0.01
$0,01
$1018
$24.46
$1.22
S02
$55.20
$34.00
$4000
SB2.00
$83.00
$22.00
S1.90
$1,50000
$1.800.00
$1,130.00
$824.00
$3.00
$26.00
$27.00
$3600
$38.00
$4600
100
$54,000.00
$2,1)25.00
$2,02500
$275.00
$6,696.00
$2,071.50
$570.00
$400.00
$16,n9.oo
$5,19000
$16,740.00
$2,600,00
$3J20.00
$1.G40.00
$1,07600
$206.00
$154.00
$75.00
5400.00
$7500
$1,94600
$-1.750.00
$1,32500
$7500
$1,43060
$8.978.20
$105.00
$50000
$97,34340
$946.00
$77,830.00
$40,128,00
$7,200.00
$4,7:>0.00
$UOO.OO
$1,880,00
$5.00
$060
$6,108.00
$55,524.20
$27.140.12
$47200
$14,075.00
$165,430.00
$50.280.00
$6,232.00
$3,154.00
$61,600.00
$6,5B3_50
$1,500.00
$1,80000
$1,130.00
$1,648.00
$8.376.00
529,432,00
$17.46900
$31,752.00
$4,026,00
$920.00
To dale TO dale
Ouantity Amount
o
o
o
o
653
o
o
100
60
o
o
o
o
2470
765
EOO
o
o
o
32
32
o
100
EOO
a
o
4100
900
19
o
2
2
o
a
o
2
o
o
100
455
o
a
o
o
o
$54,000.00
$4,320.00
$4,320.00
$0.00
$2,400.00
$900.00
$0.00
$0.00
$6,150.00
$2.700-00
$t7,670.OO
$0.00
$1,040.00
$1,040.00
$0.00
$0.00
$0.00
$50.00
$0.00
$000
$200 00
$910.00
$0.00
$0.00
$0.00
$000
$0.00
$50000
$34,869.56
$0.00
$0.00
$21,228.00
$000
$000
$0-00
$0.00
$0.00
$0.00
$000
$27,982.24
$000
$0.00
$0.00
$0.00
$26,120.00
$0.00
$000
$2,200,00
$95.00
$0.00
$0.00
$0.00
$000
$7.41000
$19.890,00
$16,200.00
$0.00
$0.00
$0,00
3686
o
o
1>69
o
o
o
o
o
o
o
1144
3015
B
B
B
8
C
C
C
C
C
C
C
8
8
8
8
8
B
B
8
B
^
A
B
B
B
A
A
A
A
A
A
^
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
8
A
^
B
8
8
A
B
8
8
8
60
61
62
63
64
65
66
67
66
"
70
71
72
2503.541
2503.541
2503602
2503.602
2504.602
2504,602
2504.602
250460<'
2504.603
2504603
2504.605
2506501
2506.501
2506501
2506.501
2506,501
2506.516
2506.516
2506516
2506516
2506.522
73
74
75
76
77
78
79
80
8'
82
83
64
85
86
8<
88
89
90
91
92
93
94
95
96
97
98
89
100
101
182
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
2506522
2506601
2506,602
2511,501
2531.501
2531,501
2531501
2531,503
2531.503
2531.507
2554.523
2554.603
2563,601
2564.531
2554.531
2564.531
2564,552
2564,5!J2
2564602
2563.602
2564,602
2564603
2564603
2564.603
2564,603
2564603
2564.618
2573.502
2573,501
2573,602
2575501
2575,502
2575502
2575.505
2575.511
2575.519
2575532
2575.523
1\2" RC PIPE SEWER DES 3006 CL V
43" RC PIPE SEWER DES 3006 CL V
CONNECT TO EXISTING STORM SEWER
CONSTRUCT TEMPORARY BULKHEAD
F&I HYDRANT AND VALVE
8" GATE VALVE AND BOX
12" BUTTERFLY VALVE AND BOX
16" BUTTERFLY VALVE AND BOX
6' WATER MAIN DUCTILE IRON CL 52
8' WATER MAIN DUCTILE IRON CL 52
WATER MAIN FITTINGS
CaNST DRAINAGE STRUC'lURE DESIGN SPEC2 (48"/
CONST DRAINAGE STRUCTURE DESIGN SPEC 2 (66")
CONST DRAINAGE STRUCTURE DESIGN SPEC 2 (72")
CaNST DRAINAGE STRUCTURE DESIGN SPEC 2 (108")
CaNST DRAINAGE STRUCTURE DESIGN SPEC 2 (2 X 3)
CASTING ASSEMBLY (3067-V)
CASTING ASSEMBLY (R.2~61.A)
CASTING ASSEMBLY (MH GRATE)" POND OlfTLET
CASTING ASSEMBLY (R.1733)
ADJUST SANfT ARY MANHOLE
ADJUST STORM STRUCTURE
MODIFY STRUCTURE
CONSTRUCT WOODEN SKIMMER STRUCTURE
RANDOM RIPRAP CLASS III (INCLUDES GEOTEXTILE FABRIC}
CONCRETE CURB & GUTTER DESIGN 8618
CONCRETE CURB & GUTTER DESIGN B618 (SPOT REPAIRS)
CONCRETE CURB & GUTTER DESIGN 0418
8" CONCRETE PAVEMENT
3" CONCRETE WALK
7" CONCRETE DRIVEWAY PAVEMENT APRON
END TREATMENT - FLARED TERMINAL
PLATE BEAM GUARD RAIL
TRAFFIC CONTROL
SIGN PANELS TYPE C
SIGN PANELS TYPE D
INSTALL SPECIAL SIGNS (TEMPORARY)
HAZARD MARKER X4-2
HAZARD MARKER X4.11
INSTALL SIGN
PAVEMENT MESSAGE (RR CROSSING) EPOXY
PAVEMENT MESSAGE (RTll T ARROW} EPOXY
4" SOLID LINE WHITE.EPOXY
4" SOLID LINE YELLOW.EPOXY
4" BROKEN LINE WHITE-EPOXY
4' BROKEN LINE YELLOW-EPOXY
12" STOP LINE WHITE.EPOXY
ZEBRA CROSSWALK-WHITE
SILT FFNCF', TYPF HEAVY DUTY
HAY BALE
TEMPORARY ROCK CONSTRUCTION ENTRANCE
SEEDING (WITH 4' TOPSOiL)
SEED MIXTURE 350 (WITH 4" TOPSOil)
SEED MIXTURE 310 (WITH 4" TOPSOil}
SODDING. SALT RESISTANT TYPE WITH 4" TOPSOIL
MULCH MATERIAL TYPE 3
DISK ANCIIORING
FEATILlZER(18-1-11:l)
EROSION CONTROL BLANKETS CATEGORY 3
GRAND TOTALS
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275.00
445.00
1000
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18.00
6.00
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172.00
100.00
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19.30
22.80
19.20
12.00
1.00
1.00
500
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24.00
1.00
100
37.00
4,581.00
2,445.00
250,00
35.00
480,00
735.00
100
800.00
100
239.10
32.00
50.00
100
4.00
3.00
2.00
5.00
4,591.00
10,360.00
200.00
315.00
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400
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225.00
41,00
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$515_00
$4,120,00
$2,600.00
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$2600
$2600
$3.50
$230.00
$360.00
$31000
$900.00
$180.00
$40000
$480.00
$90000
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$450.00
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$74,160.00
$13,00000
$18,60000
$9,240,00
$4,47200
$2,600,00
$1.750.00
$13,386,00
$6,62400
$5,98300
$20,520.00
$3,456.00
$4,800,00
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$900.00
$2.750.00
$3,600.00
$9,600.00
$1,050.00
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$1.344.00
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~HIllS
Prepared by: GSB
Dept.: Engineer
Council Mtg, Date: 9/26105
Final Action Needed By: 9126105
City of Arden Hills
Request fC?r Council Action
:Qlijl~
Agenda Item ~eB;
2005 PMP
Budgeted Amount: NIA
Actual Amount: N/A
Funding Source: NIA
Council Action Request:
Motion to approve resolution for MnDOT Maintenance Agreement No, 88611 for the 2005 PMP Street
Improvement Project.
Staff Recommendation:
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not Applicable
Not
Supporting Documents (which are attached to this Action Form):
D MemolLetter:
lSJ Resolution (No. 05-56)
D Ordinance (No,
lSJ Engineering Recommendation: MnDOT requires the City to enter into a maintenance agreement
Jor the storm sewer pond along TN 51, The agreement is required since a portion oj the
City storm sewer and pond is in MnDOT ROW along TN 51, The agreement states that the
City will maintain the pond and storm sewer, Jerry Filla has reviewed the agreement and
his comments have been included,
D Attorney Recommendation:
DOther:
Financial Implications:
Administrator/Staff Comments:
Page 1 of 1
URS
AGENDA ITEM 3.e
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370-0700
Fax: (612) 370-1378
e
To:
Cc:
Schawn Johnson! Arden Hills
Michelle Wolfe I Arden Hills
Tom Moore I Arden Hills
File: 31809691
From: Gregory S, Brown
Arden Hills City Engineer
Date: September 20, 2005
Subject: 2005 PMP
Red Fox I TH 5 I Pond Maintenance Agreement
Background
The project includes the reconstruction of a portion of Grey Fox Road to TH 51 and a cul-de-sac
at the west end of Red Fox Road. As part of this project, a storm water pond will be constructed .
in place of the old Frontage Road, Since a portion of the stornl sewer and pond grading is
located within MnDOT ROW, MnDOT is requesting a maintenance agreement from the City,
The agreement states that the City will maintain the pond and storm sewer pipes in this area,
MnDOT prepared the maintenance agreement and the City attorney, Jerry Fila, reviewed and his
comments were incOlporated into the final agreement. The final agreement was returned to
MnDOT for their final approval.
Recommendation
The Arden Hills City Engineer recommends the Council approve resolution 05-56 stating that
the City will maintain the pond and storm sewer along TH 51,
.
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~
~~ILLS
City of Arden Hills
Ramsey County, Minnesota
RESOLUTION NO, 05-56
'VHEREAS, the City of Arden Hills proposes pond construction and storm sewer improvement
along Trunk Highway 51 as paJ1 of the 2005 PMP Street Improvement Project,
IT IS RESOL YED that the City of Arden Hills enter into MnJDOT Agreement No, 886 I I with
the State of Minnesota, DepaJ1ment of Transp0l1ation for the following purposes:
To provide for maintenance and operation of a detention pond by the City within the City limits
along and adjacent to Trunk Highway No, 5 I, as defined in said Agreement.
IT IS FURTHER RESOL YED that Beverly Aplikowski, the Mayor of Arden Hills is
authorized to execute the Agreement.
NOW THEREFORE, BE IT RESOL YED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA, that the City of Arden Hills hereby will agree to the MnDOT Agreement
No, 88611 to maintain the detention pond along Trunk Highway 51,
ADOPTED by the CounCIl this 26th day of September, 2005,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle Wolfe, CITY ADMINISTRATOR
~III'
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.
.
MINNESOTA DEPARTMENT OF TRANSPORTATION
MAINTENANCE AGREEMENT
PREPARED BY
METRO DISTRICT
MAINTENANCE OPERATIONS
Mn/DOT
AGREEMENT NO,
88611
AGREEMENT BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION,
AND
THE CITY OF ARDEN HILLS
FOR
Maintenance and operation of a detention pond located east of the Trunk Highway 51 (Snelling Avenue)
between Grey Fox Road and Red Fox Road within the limits of the City of Arden Hills upon the terms and
conditions set forth in the Agreement.
THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of
Transportation, hereinafter referred to as the "State" and the City of Arden Hills, Minnesota, acting by and
through its City Council hereinafter referred to as the "City",
Mn/DOT Agreement No, 88611
WHEREAS, the City has awarded a Construction Contract to perform construction within the City limits of
a detention pond located partially within Trunk Highway 51 right-of-way, in accordance with City prepared
plans, specifications, and provisions (Construction Contract), for which the construction project has been
designated State Aid Project No.187-105-03 and No, 187-112-01; and
.
WHEREAS, State and City are empowered to enter into agreements pursuant to Minnesota Statutes
Section 471,59; and
WHEREAS, pursuant to Minnesota Statutes, Section161.38, the parties desire to enter into an agreement
relating to the maintenance and operation of a detention pond located east of the Trunk Highway 51
(Snelling Avenue) between Grey Fox Road and Red Fox Road within the limits of the City of Arden Hills
upon the terms and conditions set forth in the Agreement; and
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS
I. GENERAL PROVISIONS
A Upon completion of pond construction pursuant (Construction Contract), the City will provide for all
maintenance and operation of the pond and all facilities a part thereof as shown in Exhibit A, which is
attached and incorporated into this agreement, without cost or expense to the State.
B. Pond maintenance will include but is not limited to inspection, cleaning, repair, and replacement of
drainage structures and pipes, maintenance of the turf and erosion control measures around the pond
perimeter, and pond sediment removal as needed to perpetuate pond capacity and function as
designed.
C. The City will hold the State harmless from any liability claims due to maintenance and operation of the
pond or failure to maintain the pond, including any damages or liability claims resulting from the .
design of the pond itself.
D. If in the future the State needs to modify the pond for trunk highway use, the State and City will enter
into a new maintenance agreement.
E, If in the future the City needs to modify the pond for City use, the State and City will enter into a new
maintenance agreement prior to any modifications being made,
F, The State retains its authority to administer, issue, and regulate access permits, sign advertising
permits, drainage permits, and permits to install new utilities on trunk highway right-of-way.
II. CONSIDERATION AND TERMS OF PAYMENT
The City agrees to maintain and operate the pond in consideration of the State permitting City'S
construction of a portion of the pond on trunk highway right-of-way,
III. TERM OF AGREEMENT
This Agreement will be in effect until superseded by another agreement between State and City or
until such time that the pond is removed,
.
2
e
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Mn/DOT Agreement No. 88611
IV, AUTHORIZED REPRESENTATIVE
A. State's Authorized Representative for the purposes of the administration of this Agreement
is Susan Mulvihill, Assistant District Engineer - Maintenance, Minnesota Department of
Transportation Metro District, 1500 West County Road B2, Roseville, Minnesota 55113,
(651) 582-1643, or her successor.
B, The City's Authorized Representative for the purposes of the administration of this
Agreement is Tom Moore, City of Arden Hills, Director of Operations and Maintenance,
1245 Hwy 96, Arden Hills, MN 55112, 651-755-0219, or his successor.
C, State's Authorized Representative will have final authority for acceptance of maintenance services
performed by City under this Agreement.
V, ASSIGNMENT
A. No party will assign or transfer any rights or obligations under this Agreement, in whole or in part,
without prior written consent of the other,
B, Ali contracts and agreements made by any party with additional parties for the performance of any work
to be done under this Agreement will be made in accordance with the terms of this Agreement and
comply with State of Minnesota iaw,
C, This Agreement will not be construed as a relinquishment by State of any powers or control it may
have over the trunk highway covered under this Agreement.
VI. MERGER/AMENDMENTS
This Agreement contains all negotiations and agreements between the State and City. No other
understanding regarding this agreement, whether written or oral, may be used to bind either party,
Any amendments to this Agreement must be in writing, and must be executed by the same parties
who executed the original Agreement, or their successors in office,
VII. LIABILITY
A, The employees and agents of the City will not be deemed to be employees of the State for any
reason.
B. Each party will be solely responsible for its own acts and omissions, the acts and omissions of its
employees, and results thereof to the extent authorized by law, The parties will not be responsible for
the acts of any others and the results thereof,
C, Liability of State will be governed by the provisions of Minnesota Statutes Section 3.736 and liability
of City will be governed by Minnesota Statutes Chapter 466, This clause will not be construed to bar
any legal remedies each party may have for the other party's failure to fulfill its obligations pursuant to
this Agreement.
D. Each party to this Agreement will defend at its sole cost and expense any action or proceeding
commenced for the purpose of asserting any claim of whatsoever character arising in connection with
or by virtue of performance of its own work as provided herein,
3
MnlDOT Agreement No, 88611
VIII. WORKERS COMPENSATION
Each party will be solely responsible for its own employees for any workers compensation claims.
IX. CIVIL RIGHTS
The City must comply with the provisions of Minnesota Statutes Section 181,59, and any applicable
local ordinance relating to civil rights and discrimination,
X, STATE AUDITS
The books, records, documents, and accounting procedures and practices of the City, relevant to this
Agreement, will be subject to examination by the Mn/DOT Auditor, the Legislative Auditor, or the
State Auditor, as appropriate, for no iess than six years following the expiration of this Agreement
XI. DATA PRACTICES
The State and the City must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13, as it applies to any information provided to or by a party to this agreement
XII. AGREEMENT APPROVAL
Before this Agreement will become binding and effective, it must be approved by a City Council
resolution, and be executed by State and City officers as provided by law,
[the remainder of this page has been intentionally left blank]
4
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.
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Mn/DOT Agreement No, 88611
IN TESTIMONY WHEREOF the parties have executed this Agreement through their duly authorized
officials:
DEPARTMENT OF TRANSPORTATION
Recommended for approval:
By
Assistant District Engineer - Metro District Maintenance
Date
Approved
COMMISSIONER OF TRANSPORTATION
By
Metro District Authorized Signature
Date
COMMISSIONER OF ADMINISTRATION
By
Authorized Signature
Date
CITY OF ARDEN HILLS
By
Beverly Aplikowski, Mayor of Arden Hills
Date
5
CITY OF ARDEN HILLS. MINNESOTA
Recommended for Approval:
Gregory $, Brown
City Engineer
Date:
Mn/DOT Agreement No. 88611
Approved as to form and insurance:
Michelle Wolfe
City Administrator
Date:
6
.
.
.
.
.
.
CITY OF ARDEN HILLS
RESOLUTION AUTHORIZING Mn/DOT AGREEMENT NO, 88611
IT IS RESOLVED that the City of Arden Hills enter inlo Mn/DOT Agreement No, 88611 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for maintenance and operation of a detention pond by the City within the City limits along and
adjacent to Trunk Highway No, 51, as defined in said Agreement.
IT IS FURTHER RESOLVED that Beverly Aplikowski, the Mayor of Arden Hills is authorized to execute
the Agreement.
CERTIFICATION
State of Minnesota
City of Arden Hills
I certify that the above Resolution is an accurate copy of the Resolution adopted by the City Council of
the City of Arden Hills at an authorized meeting held on the _ day of
2005, as shown by the minutes of the meeting in my possession,
Subscribed and sworn to before me this
day of , 2005
(Signature)
Notary Public
(Type or Print Name)
My Commission Expires
(Titlr::)
.
.
.
~
~~HILLS
MEMORANDUM
DATE:
Agenda Item 3.D.
September 22, 2005
TO:
Honorable Mayor and City Council Members
FROM:
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant to the City Administrator
SUBJECT:
Resolution 05-57: Dcclaring a State of Emergency for the City of Arden
Hills Due to the Severe Thunderstorms on September 21st.
ENCLOSURES:
City of Arden Hills Emcrgency Operations Plan
Backl!round
Due to the recent thunderstorms that severely impacted thc City of Arden Hills, the Ramsey
County Emergency Management and Homeland Security Division is recommending that all
communities in the northwest region of the county declare a state of emergency,
At this time, there is no federal or state funding dedicated to the storm clean-up efforts in Arden
Hills, By declaring a state of emergency at this time, the City would be eligible to request
reimbursement of federal or state funds if they became available in the near future,
Recommendation
Staff is recommending City Council approval of Resolution #05-57 declaring a state of
emergency due to the thunderstorms that impacted the City of Arden Hills on September 21,
2005,
IIMetro-inet,uslArdenHillsIAdminlAssistant City AdministratorlMemo's and Lettersl20051September 22-Declaring a
State of Emergency.DOC
~
~~LLS
.
City of Arden Hills
Ramsey County, Minnesota
RESOLUTION NO. 05-57
WHEREAS, the City of Arden Hills hereby dcclares that a state of cmergency cxists due to the
damagc caused by a severe thundcrstorm,
WHEREAS, the City of Arden Hills was impactcd by a severe storm that struck the City on
Scptcmber 21" at approximately 7:00 PM, The damage is thc result ofa severe thunderstorm that
brought high winds, rain, and hail to the City.
WHEREAS, this storm has caused thc City of Arden Hills to take protective measures in
beginning the process of debris removal and repairs to the City's infrastructure system,
IT IS RESOL YED that the City of Arden Hills has declared a state of emergency, The state of
cmergency shall become effective on September 23" and shall continue until the Mayor declares
that the emergency situation has ended,
IT IS FURTHER RESOLVED that Beverly Aplikowski, the Mayor of Arden Hills is
authorized to execute the Agreement.
.
NOW THEREFORE, BE IT RESOI,YED BY THE CITY COUNCIL OF ARDEN
fiLLS, MINNESOTA, that the City of Arden Hills hereby declares a state of cmergency exists
III the City of Arden Hills due to the severe storms that impacted the City on September 21, 2005,
ADOPTED by the Council this 26th day of September, 2005,
Beverly Aplikowski, MAYOR
o\TTEST:
Michelle A. Wolfc, CITY ADMINISTRATOR
.
-
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-
~
~HILLS
City of Ar(len Hills
~quest for Council Action
Prepared by: MO
Dept.: O&M
Council Mtg. Date: 9/26/2005
Final Action Needed By:
9/26/2005
Agenda Item ..1
Shoreview Area Youth Baseball Donation for Perrv Park Field #4
Improvements
Budgeted Amount: $0,00
Actual Amount: $0.00
Funding Source: n/a
Council Action Request:
Review attached documentation and letter from Shoreview Area Youth Baseball and approve acceptance
of their donation of $15,000 to make improvements at Perry Park Field #4
Staff Recommendation:
Approve acceptance of conation from Shoreview Area Youth Baseball.
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not
Supporting Documents (which are attached to this Action Form):
[g] Memo/Letter:
Letter from Shoreview Area Youth Baseball; Memo dated 9/23/2005 from Michelle Olson
D Resolution (No. )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
D OtheL
Financial Implications:
Administrator/Staff Comments:
Page 1 of 1
~
~~HILLS
MEMORANDUM
DATE:
Agenda Item: 3.E
September 23, 2005
TO: Honorable Mayor and City Council
FROM: Michelle Olson, Recreation Program Supervisor YYi(J
SUBJECT: Shoreview Area Youth Baseball Donation for Perry Park #4 improvements
ENC: SA YB donation letter
Back!!round
Shorcview Area Youth Baseball Association has been using Perry Park field #4 exclusively since
1998 when the Perry Park fields were reconstructed, Since that time, the field has had no
improvements and is in dire need of upgrades, SA YB has agreed to donate $15,000 to have new
outfield and sideline fencing installed and to re grade and redo the infield,
200S Bud!!et
The improvements to Perry Park #4 are an unbudgeted item and will be covered by the donation
fi-om SA VB, The donation will be put in the Parks budget and funds for the project will be
directly taken from that account. Staffwill follow the City purchasing policies by obtaining at
least two competitive bids for the field work.
Staff Recommendation
Staffrecommends acceptance of the $15,000 donation from the Shoreview Area Youth Baseball
Association and authorize improvements at Perry Park Field #4,
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September 19, 2005
Ms. Michelle Olson
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Subject
Perry Park Field #4 Upgrade
Dear Michelle:
-
Shoreview Area Youth Baseball is pleased to inform you that at our September 12, 2005,
board meeting, $15,000 was authorized to assist the City of Arden Hills with the upgrade
of Perry Park Field #4 This upgrade will include new sideline and outfield fencing, and
regrading of the field. The board is requesting that this work be performed in 2005 so the
field will be ready for play prior to the 2006 season,
Perry Park has long been an essential part of our organization, and is used by players
from age 7 through 12. We look forward to continuing the outstanding relationship we
have with the City on this and future projects, Jfyou have any questions, please contact
me at home, 651-426-3721, at work, 763-785-6182, or by email: tscoWiOcihlainemn.us.
Thank you for your support of youth baseball,
Sincerelv,
TtJ<1~
Tom Scott
Secretary, Shoreview Area Youth Baseball
e
e
Prepared by: PH f'i....
Dept.: Com. Dev,
Council Mtg_ Date: 9/26/2005
Final Action Needed By:
10/7/2005
~
~HILLS
City 01 Arden Hills
Request for Council Action
Agenda Item 1.1
PC #05-20: RUPpel Variance -1911 G/enpaul Ave.
Budgeted Amount: $0.00
Actual Amount: $0.00
Funding Source: n/a
Council Action Request:
Consider the requested five-foot side yard setback variance for a new detached garage in approximately
the same location as the existing garage_
Staff Recommendation:
Approve the requested five-foot side yard setback variance for a new detached garage in approximately
the same location as the existing garage
Advisory Commission Action:
Commission
----..----.--~-.---...--.----l
Date
,
,
i
-- --~-'"'--"---- ----.---------------......--------1
Approved (6-0) i
_ _ uu______ _ _N.<>!_Apjllicable..____
Not applicable
Action
F'lanning
PTRC
9/7/2005
.
Supporting Documents (which are attached to this Action Form):
lSJ Memo/Letter:
Staff Report to the Planning Commission - September 7, 2005
D Resolution (No, )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
~
~HILLS
MEMORANDUM
e
DATE:
September 26, 2005
Agenda Item 6.B
TO: Mayor and City Council
FROM: Peter Hellegers, City Planner ~!.,
SUBJECT: PC #05-20, Paul Ruppel
1911 Glenpaul Avenue
Variance
Requested Action
Consider the requested five-foot side yard setback variance for a new detached garage m
approximately the same location as the existing garage,
Planninl! Commission Recommendation
Recommendation and Conditions of Approval .
At their September 7,2005 meeting the Planning Commission reviewed Planning Case #05-20
and unanimously recommended approval (6-0) ofthe 5-foot side yard setback accessory setback
variance to allow for the construction of a new garage in approximately the same location as the
existing garage after making the findings that the variance meets the hardship criteria and would
not have an adverse impact on surrounding properties or the City as a whole,
Ootions
1, Recommend approval as submitted,
2, Recommend approval with conditions,
3, Recommend denial with reasons for denial. Ifthe City denies the petitioners request,
",..it must state in writing the reasons for the denial at the time it denies the request."
4, Table for additional information.
Attachments
6B-l Staff Report to the Planning Commission - September 7, 2005
\\Metro~inet.us\ArdenHills\Planning\Planning Cases\2005\05-20 Ruppel Variance (PENDING)\09-26-05 CC Report 05-20.doc
Pagelofl
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B.
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 7, 2005
4
Commissioner Larson stated he would not entertain a variance for decks or patios either.
Mr. Kotoski responded a variance for these types of amenities would not be necessary,
Chair Sand closed the public hearing at 7:38 p,m,
Commissioner Larson stated the Planning Commission has made a finding that the
proposed variances are not merely inconveniences, the conditions upon which the
variances are based are unique to the property, and the variances will not be substantially
detrimental to the public welfare and are in concert with City regulations,
Commissioner Larson moved, seconded by Commissioner Bezdicek to recommend
approval of Planning Case No, 05-19, Richard Kotoski and Kim Bryson dib/a Bryson
Woods, 2233 Dellwood Street, Roseville, MN; Preliminary Plat (1978 Thom Drive)
subject to the conditions as outlined in staffs September 7, 2005 report, the addition of
the fifth condition for removal of structures, and adding the following conditions: That a
grading and drainage plan must be submitted to the City for review prior to the issuance
of any building permits; and ,?,?,
Commissioner Zimmerman stated he did not feel this was consistent with the rest of the
neighborhood and he did not believe the lots were large enough to work. He stated
applicant had demonstrated that a house would fit on Lot I and Lot I fell within their
guidelines, He stated he was not conccrned about this because of the shape of the lot.
The motion carried (5-1 Commissioner Zimmerman opposed),
PLANNING CASE 05-20: PAUL RUPPEL, 1541 MILLPOND CT., CHASKA,
MN; FIVE-FOOT SIDE YARD SETBACK VARIANCE FOR A DETACHED
GARAGE (1911 GLENPAUL AVENUE)
Mr. Hellegers stated applicant was requesting a five-foot side yard setback variance for a
new detached garage in approximately the same location as the existing garage. Staff
recommended approval of the five-foot side yard setback for a new detached garage after
making the findings that the variance meets the hardship criteria and would not have an
adverse impact on surrounding properties or the City as a whole,
Commissioner Larson asked if this lot were clear and a new home was built on this site,
what would be the garage space required, Mr. Hellegers replied there was no minimum
garage space requirement, but from a functional standpoint, it would not be practical.
Commissioner McClung stated if a new home was built today, it would probably have an
attached garage,
Commissioner Larson stated in the community where he worked, they required a
minimum of two car garage,
Commissioner Bezdicek asked if the City has set precedence in this area previously, Mr.
Hellegers responded the City has approved variances for similar variance requests in this
neighborhood where the applicant was replacing an existing garage,
ARDEN HILLS PLANNING COMMISSION - SEPTEMBER 7, 2005
5
Chair Sand opened the public hearing at 7:50 p,m,
e
Chair Sand invited anyone for or against the variance to come forward and make
comment.
There were no comments made,
Chair Sand closed the public hearing at 7:51 p.m,
Commissioner Thompson asked if they had heard anything from the adjacent resident.
Mr. Hellegers responded he had not hcard anything from them,
Commissioner Zimmerman moved, seconded by Commissioner Thompson to approve
Planning Case No, 05-20, Paul Ruppel, 1541 Millpond Ct., Chaska, MN; for a 5-foot side
yard setback accessory variance to allow for the construction of a new garage in
approximately the same location as the existing garage and makes the findings that the
variance meets the hardship criteria and would not have an adverse impact on
surrounding properties or the City as a whole,
The motion carried unanimously (6-0),
C.
PLANNING CASE 05-07: CITY OF ARDEN HILLS. 1245 W. HIGHWAY 96;
ZONING ORDINANCE TEXT AMENDMENT (COVERED FRONT PORCH
REGULATION)
.
Mr, Hellegers stated previously the Commissioners discussed and considered Ordinance
#366 which would amend section 6,C.2,d of the Zoning Ordinance by inserting new
subsection 6.C.2,d,3 into the Zoning Ordinance, allowing for front porchcs of up to ten
feet and with a minimum setback of 25 feet from the front or side-yard comer property
lines, which meet design standards to be allowed subject to staff review and approval in
areas where the plats were created with setbacks less than 40 feet. He stated since it was
not anticipated that whole neighborhoods had different setbacks that the Zoning District
standards the idea of a different allowance for covered front porches in such
neighborhoods seems to be fair. Therefore, staff recommends approval of Ordinance
#366,
Chair Sand opened the public hearing at 8:09 p,m,
Chair Sand invited anyone for or against the amendment to come forward and make
comment,
Joan Furlong(?sp), 704 Chatham Circle, stated they were looking to put a front porch on
her home, as well as other residents in her neighborhood, She noted because of the
setback, they werc not allowed under the current code to put on a porch, Shc indicated
they could put an overhang on their front stoop, but this was not what they were looking
for. She requested the Commissioners approve this request.
.
Chair Sand asked if they were intending to increase the overhang and add a porch area
which would mimic some of the other homes in the area. Ms, Furlong replied that was
e
.
.
City Council Meeting
September 26, 2005
Attachment 6B -1
~
~ILLS
MEMORANDUM
e
DATE:
September 7,2005
PC Agenda Item 3.B
TO: Planning Commission
FROM: Peter HeIlegers, City Planner
SUBJECT: PC #05-20, Paul Ruppel
1911 Glenpaul Avenue
Variance
Requested Action
Consider the requested five-foot side yard setback variance for a new detached garage In
approximately the same location as the existing garage,
Background
Surrounding Area
.
East
Low Density Residential R-2: Single and Two Family Single Family Detached
Residential Residential
Low Density Residential R-2: Single and Two Family Single Family Detached
Residential Residential
Low Density Residential R-2: Single and Two Family Single Family Detached
Residential Residential
Low Density Residential R-2: Single and Two Family Single Family Detached
Residential Residential
North
South
West
Site Data
Low Density Residential
Single Family Residential
R-2: Single and Two Family Residential
,2790 acres (12,155 square feet)
Relatively flat
\\Metro-inct.us\ArdenHil1s\Planning\Planning Cases\2005\05~20 Ruppel Variance (PENDING)\09-07-0S PC Report Ruppel Valiance PC-OS-
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Page 1 of6
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Overview
The applicant is proposing to remove the existing I-car garage and replace it with a slightly
larger I-car garage in approximately the same location,
1. Setbacks - Does not meet requirement.
The Side Yard setback for Accessory structures in the R-2: Zoning District is 10 feeL
The existing garage was built both too close to the west (side) property line, Staff advised the
applicant that the side setback for accessory structures will likely change to five feet when the
Zoning Ordinance revisions are contemplated by the Planning Commission and City CounciL
The application contemplates placing the new, slightly larger (16 x 26 [416 sf]) garage in
approximately the same location as the previous garage, just shifted slightly to the north to allow
an addition and a deck which are being added to the principal structure, It appears that there
should be the 6 feet of separate that is required by the Fire Code,
2. Lot Coverage - Meets Code Requirement,
The requirement for all residential districts is a maximum of25%,
detached garage would constitute 20 % lot coverage,
The principal structure and
3. Landscape Lot Area - Meets Code Requirement.
The requirement for all residential districts is a Minimum Landscape Lot Area of 65%,
Construction of the new garage wouid leave approximately 89% of the lot as landscape area.
Variance Criteria
A. State Requirements
Minnesota State Statue in Chapter 462.357, Subdivision 6, (2), defines "undue hardship"
as:
".., means the property in question cannot be put to a reasonable use if used under conditions
allowed by the official controls, the plight of the landowner is due to circumstance unique to the
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property not created by the lando"",,er, and the variance, if granted, will not alter the essential
character of the locality, Economic considerations alone shall not constitute an undue hardship if ..
reasonable use ofthe property exists under the terms of the ordinance"." .
B. City Requirements
Section VIII, D, 4, e and d, of the City's Zoning Ordinance state that,
"Adherence to the provisions of this ordinance is required, except for special cases which arise
because of the configuration of a particular parcel. The condition shall not have been created by
the landowner. A variance or variances may be granted from specific provisions ofthis ordinance
because such land factors as length of a side of a lot, the shape of the lot or the unusual terrain
prohibit reasonable development equivalent to that which would be permitted without variance on
a similar size lot located in thc same district, but which lot has no unusual configuration,
Economic conditions alone shall not be grounds for a variance, In no case shall the granting of a
variance impair the health, safety, comfort and general welfare of the public, nor will it be
contrary to the intcnt and purpose of the Comprehensive Plan, the official map or this or any other
ordinance of the City,"
Variance Findinl!.s
.
Minnesota State Stature 462.357, subd, 6, requires that Cities consider the following five matters
when hearing requests for zoning ordinance variances,
1. Are tbe circumstances for which the variance is requested unique to the property?
(YES) A limited number of properties, those properties in the southwest quadrant of
Arden Hills could claim a hardship due to the lot dimensions; most of these lots predate
Arden Hills becoming a City and the creation of Arden Hills' zoning, The applicant has
a very narrow lot (65 feet wide) which also limits the applicant's ability to relocate the
garage behind the principal structure and still have reasonable access to the garage and
provides littlc or no opportunity to attach a garage to the principal structure,
2. Would granting the variance be in keeping with the spirit and intent of the City's
Zoning Ordinance?
The stated Purpose and Intent of the City's Zoning Ordinance includes thirteen purposes,
of those the following statements appear to be applicable:
This ordinance is enacted for the following purposes:
\\Metro~inet.uslArdenHilIs\Planning\P]annjng Cases\2005\05-20 Ruppel Variance (PENDING)\09-07-05 PC Report Ruppel Variance PC-05-
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Page 3 of6
.
.
.
.
· To promote the general public health, safety, comfort and general welfare of the
inhabitants of the City of Arden Hills, Minnesota. (l,B,l)
. To promote the proper use ofIand and structures, (I,B,6)
· To fix reasonable standards to which buildings, structures and land shall conform
for the benefit of all (I ,B, 7)
The stated purpose of the R-2 Single and Two Family Residential District is as follows
(Section 5,D,2):
1, To establish areas for the development of single and two family housing at a
maximum density of approximately five units per net acre,
2, To reserve development areas for single and two family housing.
3. To restrict encroachment of incompatible uses,
4. To maintain density limitations,
5, To take advantage of municipal utilities.
6, To preserve open space,
(YES) The variance requested appears to comply with the stated Purpose and Intent of
the City's Zoning Ordinance and of the purpose of the R-2: Single and Two Family
Residential District. Due to the narrow lots which are unique to this small portion of the
City it would not be reasonable to force the property owners to place their garages to
comply with the 10 foot side yard accessory setback and basically sever the rear yard or
to have the locate the garages especially far behind the principal structures. In addition,
principal structures which should be considered a more intense use can be located as
close as 5 feet from the side yard property line,
3.
Could the property iu question be put to a reasonable use without the granting of
the variance'!
(NO) The applicant could continue to use the existing garage in its present location;
however, due to the age of the garage replacement would be necessary sometime in the
very near future. Without a variance the applicant would have to place the garage either
in the middle of the back yard or excessively far away from the principal structure, where
the garage would still be in the middle of the back yard. Single and Two-car garages
have consistently been considered reasonable uses if the applicant has no other option
than to apply for a variance for the construction of such a garage, Furthermore, the City
has approved variances for similar variance requests in this neighborhood where the
applicant is replacing an existing garage.
4. Was the hardship created by the owner?
(NO) The small one-car garage appears to be the original garage from when the house
was constructed and predates the City's Zoning Ordinance, In addition, the lot was
created prior to the City's Zoning Ordinance. The structure is small, in poor repair, and
\\Metro~inet.lls\A.rdenHil1s\PlaIlning\Planning Cases\2005\05-20 Ruppel Variance (PENDING)\09-07...o5 PC Report Ruppel Variance PC-05-
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Page 4 of6
would not accommodate today's vehicle sizes, The proposed garage is still a one-car
garage but would be slightly wider so that this and future property owners would actually
be able to utilize the garage,
.
5. Would granting the variance alter the essential character ofthe neighborhood'!
(NO) The new garage would give the property a functional garage that would
accommodate modern vehicles, As previously stated, the surrounding area has many
garages that are already sited five feet from the side property lines or less. The variance
would allow the garage to remain consistent with this neighborhood norm while staying
in line with where setbacks will likely be changed when the Zoning Ordinance is revised.
Plan Review Comments
A, Building Permit Plans shall be submitted to the Building Official a minimum of two (2)
weeks before the planned start of construction,
B, No construction shall begin before plans and Building Permits are approved by the City
of Arden Hills' Building Official.
Staff Recommcndation
In Planning Case #05-20, staff recommends that the requcst for a 5-foot side yard setback
accessory setback variance be approved to allow for the construction of a new garage in
approximately the same location as the existing garage after making the findings that the
variance meets the hardship criteria and would not have an adverse impact on surrounding
propcrties or the City as a whole.
.
Ootions
l. Recommend approval as submitted,
2. Rccommend approval with conditions,
3. Recommend denial with reasons for denial. If the City denies the petitioners request,
"...it must state in writing the reasons for the denial at the time it denies the request."
4. Table for additional information.
Deadline for A2encv Actions - October 7, 2005
The City of Arden Hills received the completed application for this request on August 8, 2005
Pursuant to Minnesota State Statue, the City must act on this request by October 7,2005 (60
days), unless the city provides the petitioner with written reasons for and additional 60 day
\\Metro-inet.us\ArdenHills\Planning\Planning Cases\1005\OS-20 Ruppel Variance (PENDING)\09~07-05 PC Report Ruppel Variance PC-05-
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Page 5 of6
.
.
.
.
review period. The City may with the petitioners' consent extend the review period beyond the
120 days.
Attachments
3b-1 Location Map, other pertinent maps
3b-2 Survey/site plan, pictures, statement of request submitted by the applicant
\\Metro-inet.us\ArdenHills\Planning\Planning Cases\1005\05-20 Ruppel Variance (PENDlNG)\09-07-05 PC Report Ruppel Variance PC-05-
20.doc
Page 60f6
Planning Commission Meeting
September 7,2005
.
Attachment 3b - 1
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September 7, 2005
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Attachment 3b - 2
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Arden Hills Planning Commission,
I'm requesting a variance on the 10 ft. limit on placement of a
garage near the property line. The present garage is in serious
disrepair and must be replaced. Currently, it is 5 ft. from the
property line as can be seen on the survey. I would like to site a
new 16 ft. wide by 26 ft. deep garage, 5 ft. from the property line.
At this point I would like to address the conditions of the
property that support my request:
#1) The property is unique in that there are many mature trees
and gardens on the property. At least one of the trees could
threaten the structure if it is sited to closely to it and possibly
jeapordize the tree itself. If the variance is not granted, then the
garage corner closest to this tree would be approx. 22 ft. away.
The tree's canopy is approx. 42 ft. in diameter, so the tree limbs
would come within a foot of the garage and the root system may
be disturbed by the concrete slab for the garage. Also, one
mature garden bed would be 7 ft. the side of the garage.
#2) The granting of the variance is in keeping with the spirit of
the City's Zoning Code as the placement of the new garage will
not adversly affect the neighboring property because there are
no existing structures in close proximity to it. Also, the
livability and appearance of my property would be enhanced.
#3) It would be difficult to reasonably use the property without
the variance. The rooms at the back of the house are quite
small, therefore, I'm planning on adding a small extension to
make them more liveable for myself and any future families.
Siting the garage without the variance would crowd it to the
house.
#4) The hardship was not created by anything the family has
done. The backyard is only 65 ft. wide, siting a new 16 ft. wide
garage 10 ft. into the property would visually cut the yard in half.
#5) The variance will not alter the character of the
neighborhood. In fact, the variance I'm requesting would
actually be in keeping with the character of the neighborhood as
many of the garages rest well within the 10 ft. requirement.
This home has been in my family since 1951, so I'm very familiar
with how the house lives and the positives of the property, such
as the mature trees and gardens, the close-knit neighbors and
the homey feeling of the community. For these and many other
reasons, I'm hoping to make this my new home for many years
to come. This variance would make the property much more
useable for myself, as well as those of future residents.
.
I've included several photos that illustrate many of the points
I've presented in my request.
Thank you for your consideration,
Sincerely,
c~~~~
Paul W. Ruppel
.
.
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KEMPER & ASSOCIATES INC.
L_AND SURVEYING. E\jGINE~RING
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..-A~HILLS
City ot Arden Hllls
Request for Council Action
Prepared by: SJ
Dept.: Admin
Council Mtg. Date: 9/26105
Final Action Needed By:
9/26105
Agenda Item6~:~;
Approve the Joint Powers Allreement with the Citv of Roseville
for a Shared Civil Enllineer Position
Budgeted Amount: $75,000 (Salary & Benefits)
Actual Amount: $75,OOO-Estimated
Funding Source: General Fund
Council Action Request:
Approve the Joint Powers Agreement with the City of Roseville for a Shared Civil Engineering Position
Staff Recommendation:
Approve the Joint Powers Agreement with the City of Roseville.
Advisory Commission Action:
Commission
Date
Action
liot Applicable
Not Applicable
PTRC
Supporting Documents (which are attached to this Action Form):
[g] Memo/Letter:
D Resolution
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
[g] Other:
. Joint Powers Agreement with the City of Roseville
. Proposed Civil Engineering Job Description
Financial Implications:
The City budgeted for a Civil Engineer position in 2005, but was unsuccessful in its recruitment efforts. It
is anticipated in the 2006 budget, that approximately $75,000 will be needed for the Civil Engineer's
salary, benefits, and other job related expenses.
Administrator/Staff Comments:
\\Metro-inet.us\ArdenHills\Admin\Assistant City Administrator\Requests for Council Action\200512005 JPA wCity of Roseville Civil
Engineer.doc
~
~ILLS
,
e
MEMORANDUM
DATE:
September 21, 2005
AGENDA ITEM 6.C
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
Schawn Johnson, Assistant to the City Administrator
SUBJECT: Shared Civil Engineering Services with the City of Roseville
BACKGROUND
Roughly two years ago, the City Council authorized the creation of a Civil Engineer position.
City staff has included this position in the City budget since 2004. Last fall, City staff conducted
a rccmitment process which was unsuccessful. In Febmary, City staff presented several different
options for City Council to consider. These options included:
I. Try another recmitment process
a. With no changes to the salary or job description
b. With changes to the salary and job description
i. Increased salary/titlelresponsibilities
ii. Change to a Engineering Technician position of some kind
2. Partner with a neighboring City for some engineering services
3. Explore a different model for our consulting engineering contract services*
.
*This would involve a model used in several citics, where the contract engineering firm providcs
a "City Engineer" who keeps an office at City Hall and primarily works out of City Hall.
Council directed staff to look at Option #3. City staff began working closely with Roseville city
staff to determine tbe viability of this option. In July, both the Arden Hills and Roseville City
Councils discussed this topic at work sessions, and both Councils directed their respective staff
members to proceed (cautiously) with researching this option further. Since July, both
communities have been working together to devclop a Joint Powers Agreement.
DISCUSSION
At this time, City staff is recommending that the City Council approve the Joint Powers
Agreement (JPA) with the City of Roseville. City Attorney's for both cities have reviewed the
document. In developing the JP A, both communities have reviewed the issues pertinent to the
success of this partnership. For your revicw, a job description and salary range for this position
.
)
e
.
.
Joint Powers Agreement-Civil Engineering Position
September 21, 2005
Page 2 of2
has been included in this packet. The City of Roseville has evaluated the position and feels the
appropriate salary range would be $45,801-$62,558 (not including fringe benefits).
City staff believes that this is a very promising venture and will provide many benefits to the
City, while providing us more flexibility and access to other engineering expertise and GIS
assistance. Both cities acknowledge that revisions may be needed to the agreement after the first
year, in order to detem1ine its viability for both sides. City staff believes that the compensation
bcing proposed is reasonable and in-line with similar civil engineering positions. If approvcd,
recruitment would begin immediately and the goal would be to have someone on staff by the
beginning of2006.
As discussed at the September 12th work session, a few minor changes were made to the
document. In addition we reviewed Section 4E with Roseville city staff. Unemployment costs
are Dot covered by the 1.9 percent payment ratio outlined in the agreement. Therefore, we
believe that this request is equitable and consistent with the other terms of the agreement.
The City of Roseville will be acting on the proposed Joint Powers Agreemcnt at their September
26th City Council meeting.
RECOMMENDATION
City staff is recommending City Council approval of the Joint Powers Agreement (JPA) with the
City of Roseville for shared civil engineering services.
II,Metro-inetus\A,-denHillslAdminIAssistan/ Cily Adminislratorl.Memo's {Ind Leftel's\2005\09-20-05 Memo Civil Engineering JPA.doc
\
JOINT POWERS AGREEMENT
FOR THE CITY OF ARDEN HILLS PART-TIME e
UTILIZATION OF CITY OF ROSEVILLE ENGINEERING EMPLOYEES
THIS AGREEMENT, entered into by and between the CITY o.F ROSEVILLE
("ROSEVILLE"), a Minnesota municipal corporation, and the CITY OF ARDEN
HILLS ("ARDEN HILLS"), a Minnesota municipal corporation, is effective upon the
execution of this Agreement by the named officers of both cities.
RECITALS
WHEREAS, ARDEN HILLS is in need of additional engineering and technical
support services; and
WHEREAS, ROSEVILLE has a full service Engineering Department and other
technical employees that are able to provide the services required by ARDEN HILLS;
.
and
WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions of the
State to enter into Joint Powers Agreements for the joint exercise of powers common to
each, and also authorizes one of the parties to an agreement to exercise powers on behalf
of another party.
NOW, THEREFORE, it is mutually stipulated and agreed to as follows:
1. SERVICES.
A. ROSEVILLE shall provide qualified engineering services employees
("Employees") to perform eivil engineering and related technical services required by
ARDEN HILLS. These serviccs include the following:
.
81872
I
.
o Coordination and necessary updating of State Aid system requirements,
projects, reports, funding, etc.
o Oversight of infrastructure record drawings and mapping.
o Coordination of infrastructure replacement and construction, capital
improvements planning, development review, project coordination with
contractors and consultants, and coordination with residents of ARDEN
HILLS.
o Provision of customer service to the residents of ARDEN HILLS.
o Provision of assistance to other ARDEN HILLS staff regarding building
projects, traffic control and management, infrastructure issues, and
maintenance management assistance.
.
o Attendance at City Council, Planning Commission, and other City-related
meetings as necessary.
o Staffing of an office at ARDEN HILLS City Hall by a Civil Engineer a
minimum number of hours as agreed upon by the parties for service to
ARDEN HILLS residents.
B. ROSEVILLE shall be solely responsible for compensating the assigned
Employee(s) engaged in providing technical services under this Agreement, including
any overtime wages incun-cd, as well as any insurance or employec benefits provided
undcr the policies or agreements ofROSEVILLE. In addition, ROSEVILLE shall be
solely responsible for training, workers' compensation, reemployment insurance benefits,
. and other employee related laws, including OSHA, ERISA, RLSA, and FMLA.
81872
2
.
ROSEVILLE shall retain the sole authority to control the employees, including the right
.
to hire, fire and discipline them.
C. ARDEN HILLS will provide the necessary office, equipment, and supplies
for the assigned Employee(s) when holding office hours in ARDEN HILLS City Hall,
and will bear all costs attendant thereto.
D. ARDEN HILLS and ROSEVILLE shall coordinate scheduling of work to
be performed by the assigned Employee( s) and shall receive prior approval of all
scheduled hours to be performed under this Agreement from the ROSEVILLE City
Manager or the Manager's designee.
E. The assigned Employee will be under the direct supervision of the
ROSEVILLE City Engincer for the purpose of performance review and any discipline
related issues. It is understood that while the assigned employee is providing services for
.
ARDEN HILLS, the employee will be under the work direction of the ARDEN HILLS
City Administrator. ARDEN HILLS shall notify ROSEVILLE of any and all complaints
about the services rendered by the assigned Employee and cooperate in the
documentation, investigation, and rcsolution of the same in any manner.
F. ARDEN HILLS and ROSEVILLE will participate jointly in the
interviewing of applicants and hiring of the primary assign cd staff (Civil Engineer),
including replacement for this position if necessary. However, the final decision on
selection shall be made by ROSEVILLE.
G. All costs related to training, liccnsing, equipment, and other matters
concerning the professional development of the primary assigned Employee necessary to .
81872
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provide these services contemplated by this Agreement shall be borne by ROSEVILLE.
Reimbursement for these costs shall be included in the reimbursement formula under the
payment section for engineering services.
2. PAYMENT. ARDEN HILLS will compensate ROSEVILLE for services
rendered in the amount of 1.9 times the basc salary of all staff, including the assigned
Employee, providing services to ARDEN HILLS. ARDEN HILLS agrees to a minimum
annual billing of 1670 hours of engineering staff time. ARDEN HILLS shall make
monthly payments, upon presentation by ROSEVILLE of a monthly billing equal to costs
incurred for that month. The last monthly bill in a years' cycle shall, if necessary,
include an amount required to meet the minimum annual billing set forth above.
3. INDEMNIFICATION. ROSEVILLE agrees to assume sole liability for
any negligent or intentional acts of the assigned Employee(s) while performing the
assigned duties within the jurisdiction of either City. Each City agrees to indemnify,
dcfend, and hold harmless the other from any claims, causes of action, damages, loss,
cost or expenscs including reasonable attorney's fees resulting from or related to the
actions of each City, its officers, agents or cmployees in the execution of the duties
outlined in this Agreement, except as qualified by the previous sentence.
4. TERMINATION, SEPARABILITY.
A. This Agreement may be tern1inatcd by either party upon three-hundred-
sixty-five (365) days' written noticc provided to the respective City Manager of
ROSEVILLE or Clerk/Administrator of ARDEN HILLS.
81872
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B. Upon termination, any and all records or property of the rcspective Cities
will be returned to the appropriate City within 90 days.
C. This Agrccment is governed by the laws of the State of Minnesota.
D. In the event that any provision of this Agrcement is held invalid, the other
provisions remain in full force and effect.
E. In the event ARDEN HILLS elects to tenninate this agreement, and
ROSEVILLE incurs rcemployment insurance or other costs attributable to the
termination, ARDEN HILLS shall compensate ROSEVILLE for these costs based on the
percentage ofthc assigned Employee's time spent on ARDEN HILLS work comparcd to
the total amount work pcrformed by the assigned Employee. For example, if 80% of the
assigned Employee's time is spent on ARDEN HILLS work, ARDEN HILLS would be
responsible for 80% ofthc costs.
5. REVISIONS TO AGREEMENT. Both parties acknowledge that
modifications to this Agrccment may be necessary to ensure an effcctive, on-going
working rclationship. To that end, ARDEN HILLS and ROSEVILLE shall use their best
cfforts to ensure the viability of this Agrcement into the future. However, any alterations,
variations, modification, or waivers of provisions to this Agreement will only be valid
when they have been reduced to writing and duly sign cd, and attached hereto.
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IN WITNESS WHEREOF, the Cities ofROSEVILLE and ARDEN
HILLS have caused this Agreement to be duly executed effective on the day and year last
entered below.
Datcd:
CITY OF ROSEVILLE
Dated:
By:
By:
Craig Klausing
Its Mayor
Neal Beets
Its City Manager
CITY OF ARDEN HILLS
8]872
By:
By:
Its Mayor
Its City Administrator
6
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CITY OF ROSEVILLE JOB DESCRIPTION
Job Description Title: Civil Engineer FLSA Status: Exempt / Non Union
Department/Division: Public Works Position Status: Regular Full-Time
Accouutable To: Assistant Public Works Salary Grade: Exempt Level 2
Director/ City Engineer
Prepared By: Duane Schwartz Revision Date: Aug. 2005
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Job Summary:
To perform complex and complete, professional civil engineering services for the City and its
partnership cities including: infrastructure design, construction and maintenance, plan review, and
public record keeping of engineering projects. Partnership cities include those where the City has an
agreement for provision of engineering services.
Scope of Responsibilitv:
~ Works under the general supervision of the Asst. Public Works Dir. /City Engineer.
~ Receives work direction from City Administrator or designee from partnership cities as
assigned. .
~ Applies knowledge of State statutes, directives and approved practices pertaining to City
engineering. Applies enginecring principles, methods, and techniques involved in
construction, land surveys, and public works infrastructure.
~ Demonstrates written and verbal communication skills with internal staff, other departments,
council, and the public at the City of Rose vi lie and its Partncrship Cities. Requires public
contact on a daily and continuous basis, requiring a high degree oftact, courtesy, and sound
judgment.
~ Has indirect supervision specific to current projects over:
. GIS Technician
. Project Coordinator (2)
. Engineering Technician
Essential Duties and Responsibilities:
I. Directs or conducts preliminary investigation, design and completion of plans and
specifications, and assessments to provide accurate information for implementation and
optimum utilization of dollars budgeted for each project. Prepares feasibility studies as
directed.
2. Collaborates with engineering persOlmel in the inspection of all current projects in the City,
providing direction as needed, to assurc they are meeting specifications and schedules.
3. Investigates citizen complaints and/or makes inquiries pertaining to City engineering projects .
or conditions and resolves such matters in a tactful and equitable manner.
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4. Coordinates construction projects with other govemment units or businesses in whicb the
City of Roseville or partner City has an interest-maintains a cooperative work relationship
at all times.
5. Communicates with residents and property owners regarding proposed projects and
engineering- relatcd issues.
6. Works cooperatively with developers to achieve high quality development in conformance
with City ordinance requirements and sound engineering principles. Reviews public
infrastructurc planning and design for private development projects.
7. Analyzes existing procedures and programs to recommend improvements to these systems.
8. Assists in providing supportive technical information to the Council, related boards, and
other departments on problems under consideration so the solution will best meet the needs
of the community.
9. Keeps supervisor or designee of partnership cities informed of important developments in
arca of accountability to insure prompt resolution of problems and steady progression on
assigned duties. Works with supervisor, management, or designee of partnership cities to
plan, direct, and coordinate a comprehensivc engineering program for replacement and
maintenance of City infrastructure.
10. Dirccts the acquisition of easements and rights-of-way to assure equitablc trcatment of all
parties involved.
11. Responsible for maintaining appropriate records of all engineering work performed so that it
will be available for reference when nccded.
12. Acts as project manager for engineer contracts with private consultants.
13. May supervise others in the performance of engineering-related duties.
14. Assists in dcvelopment of EngineeringlPublic Works budgets, capital improvements
program, and monitors annual budget expenditures.
15, Dirccts traffic counts as required.
16. Performs other duties and assumes other responsibilities as apparent or assigned.
Minimum Qualifications:
Minimum job requirements are a Bachelor's Degree in Civil Engineering and 3 - 5 years ofrelated
cxpcrience, or equivalent. Working knowledge of computer systems including GIS and CADD
software applications. Experience in municipal engineering is desirable. Valid Milmesota driver's
liccnsc.
Page 2 of3
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Physical Demands & Workinl!: Conditions:
Most work is in a normal office environment. Limited lifting of twenty five pounds or less is
required up to 15% of the time. Travel within the City or region to view projects or attend mcetings
is likely to occur two to three times weekly. There is some exposure to field or construction site
conditions when visiting projects within the City. Occasional attendance at evening Council
meetings and related meetings is required.
The Civil Engineer is responsible for diverse matters, many of which have deadlines and require
significant attention to detail. Up to 45% of the time, work is perfom1ed at the highest level of detail
and pressure of deadlines.
Page 3 of3
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Prepared by: SJ
Depl.: Admin
Council Mtg. Date: 9/26/05
Final Action Needed By:
9/26/05
~
...-A.~HILLS
City at Arden HIlls
Reques! for Council Action
Agenda Item Imlii{fr....
bU!u&}-0.
Appoint Jeffrey Frid as an Operations and Maintenance Worker
Budgeted Amount: NA
Actual Amount: NA
Funding Source: NA
Council Action Request:
Approve the appointment of Jeffrey Frid as an Operations and Maintenance worker for the City of Arden
Hills.
Staff Recommendation:
Approve the appointment of Mr. Frid.
Advisory Commission Action:
Commission
Date
Action
. u__-.f>lanrling
Not
Not applicable
Supporting Documents (which are attached to this Action Form):
~ Memo/Letter:
o Resolution
o Ordinance (No.
o Engineering Recommendation:
o Attorney Recommendation:
~Other:
Resume for Jeffrey Frid
Financial Implications:
Administrator/Staff Comments:
\\Metro.ineLus\ArdenHills\Admjn\Assistant City Administrator\Requests for Council Action\2005\2005 Approve Appointment of Jeff
Frid.doc
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~HILLS
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MEMORANDUM
DATE:
September 21, 2005
Agenda Item 6.D.
TO: Honorable Mayor and City Council Members
FROM: Michelle A. Wolfc, City Administrator
Schawn P. Johnson, Assistant to the City AdministratorS..u
Thomas J. Moore, Operations and Maintenance Director
SUBJECT: Appointment of Jeffrey Frid as an Operations and Maintenance Worker
BACKGROUND
With the retirements of Fred Bell and Fred Reed from the Operations and Maintenance
Department, City staff began recruitment efforts for their replacements in May and August of
this year. The City received fifty-three applications for the open Operations and Maintenance
Worker position in August. Ten candidates were asked to participate in the first round
interviews_ The first rounds of interviews were conducted by Jim Pcrron, Tom Moore, and
Schawn Johnson on August 25th_ The first round of interviews involvcd a fifteen minute
interview and a twenty-five question (true-false or multiple choice) exam. Based upon the first
round of interviews and the exam scores, the top seven candidates were invited back to
participate in the second round of interviews_ Those interviews were conducted on September
8th and 9th. Jim Perron, Tom Moore, Michelle Wolfe, and Schawn Johnson werc part of the
interview panel for the second round of interviews.
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DISCUSSION
Based upon the interview and exam process, the recommended candidate is Mr. Jeffi-ey Frid.
Jeff is currently employed by Visu-Sewer as a crew chief for sewer maintenance activities. In
addition, he has experience working with a jetter truck, sewer camera, and bypass pumping lines.
He has also performed manhole, lift station, and sump pump inspections for the Visu-Sewer
Company. Prior to his employment with the Visu-Sewer Company, Jeffworked as ajoumeyman
auto-mechanic for two years.
Mr. Frid has also been certified in confined space entries and has experience reading engineering
maps. He has a solid background in the sewer/water and vehic1c maintenance field and has
indicated a strong interest in this position with the City of Arden Hills. Reference checks have
been completed and the responses from his previous employers have been very positive.
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RECOMMENDATION
City staff is requesting City Council approval of the appointment of Mr. Jeffrey Frid as an
Operations and Maintenance Worker for the City of Arden Hills. Mr. Frid will be required to
successfully complete a physical exam, drug test, and job evaluation assessment (weight lifting
and repetitive motion activities) before his appointment to this position becomes official.
\\Mctro-inCi_us\ArdenHills\Admin\Human Resources\CLASSlr-lCA TIONS\Operations & Maintemmce Worker\2005 Recruitment\Candidate
Letters\City Council Letters\9-2(}-05 Memo to Council-Appointment ofFird.doc
Objective:
Education:
Specialized
Experience:
Trainingl
Certifications:
Jeffrey M Frid
2263 Joes Lake Rd.
Cambridge MN, 55112
Home: 763-689-8542
Cell: 763-458-2399
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To obtain a full time maintenance position in the Public
Works Department
-Irondale Senior High I Diploma
-Century College I Marine and Outdoor Power Equip, Cert.
-North Country Ford I Ford Factory Trained
-Cambridge Motors I General Motors Factory Trained
-Confined space entry training and experience with all
related safety equipment, i.e. Harnesses, lifelines, tripods,
gas detectors, and CPR certified with first aid training.
-Experienced in traffic control setup, from residential
streets to freeways.
-Short lining procedures from setting the liner into place,
cooking it, to removing the steam bag, and lastly to reinstate
any laterals that may be covered.
-Camera truck operator finding any and all problems in a
pipeline system and recording it for the customer.
-Jet truck operation, maintenance, pump repairs, and
water draining in cold weather. Also experienced in root
cutting, removal of protruding taps, and production cleaning
-Grout truck operation, test and seal and manhole grouting.
-Vactor cleaning in any size pipe.
-Emergency bypass pumping with 2, 3, and 4 inch pumps.
-Sump pump inspections.
-Five years experience in the automotive field as a
journeyman mechanic working with Ford, General Motors,
and Chrysler vehicles.
.
-Ford factory trained and certified in; Steering and
Suspension / Electronics Steering and Suspension, Brakes/
ABS systems diagnosis and repair, Electrical Diagnosis and
repair, and Body, Trim, and Glass.
-ASE certified in : Steering and Suspension, Brakes and
ABS systems, and Electrical diagnosis and repair.
-Class A CDL with tanker endorsement and a clean MVR
References available by mquest.
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EN HILLS
MEMORANDUM
DATE:
September 20, 2005
TO:
Mayor and City Council
Michelle Wolfc, City Administrator
Jerry Filla, City Attorney
Dave Scherbel, Building Official ~~-
FROM:
SUBJECT:
Regarding 1415 Glcnhill Rd. and 3150 Hamline Ave
History
City staff has been involved with several code violations at the above property for the past five
years. While most of the violations are not safety related, one of the violations relatcs to a
storage building on a vacant lot. Staff has inspected the building from the exterior and has
deemed it to be an unsafe structurc and a hazard to the public. Staff has sent thc owner of the
property numerous letters regarding the violations. These letters have resulted in little action
taken by the owner to resolve these issues. Below is a summary of correspondence between the
City and the owner over the past five years.
March 20, 2000
Letter sent regarding two unlicensed vehicles at 3150 Hamline Ave.
March 23,2000
Letter received by owner citing medical problems and requesting more time to resolve issue.
March 24, 2000
Staff sent letter extcnding compliance date to April 14, 2000
April 7th, 2000
Owner states in letter that vehicles are inoperable and unlicensed. She is in poor health and will
try to get thc vehicles licenscd and sold as best she call.
April 18th, 2000
Staff sends letter to owner asking her to respond by April 28th indicating when the vehicles will
be removed.
Memo to Michelle Wolfe
September 20, 2005
1415 Glenhill Rd. & 3150 Hamline Ave
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May 2nd, 2000
Owner rcsponds that it is not possible to give a date for removal of vehicles. She states that the
vehicles are advertised for sale.
July 17'h, 2003
City staff meets with owner and son to discuss removal of vehicles and RV. Staff also discusses
the condition of the storage building, questioning its structural integrity, noticing the severe
decay and opcn holes for varmints to gain access to structure.
July 30th, 2003
Owner responds in writing to the meeting on the 17th She writes they have a buyer for one ofthe
vehicles. Her son wants to keep the datsun pickup, and will bring it into compliance. She also
writes, the motor home will take time to get repaired and sold but they will take care of it.
Septcmber 4th, 2003
Owner responds to staff phone calls in writing. Shc writes her son has covered the openings in
the building, and that they have the license for the pickup. They also have a buyer for the Nova
and they are still looking for a mechanic to repair the R V so it can be sold. She asks for more
time.
.
September 23'd, 2003
City staff notifies the resident that none of the violations discussed at the July 17th meeting have
been abated. Staff outlines the violations to be abated. They are as follows;
At 3150 HamIine Ave.
Two unlicensed/inoperable vehicles, Two vehicles parked in prohibited areas, Structure in
disrepair/unsafe and unable to gain access to assess, Material and equipment visible from
adjoining lots, Condition that providcs a harborage for rats, mice, snakes, and other vermin
At 1415 Glenhill Road.
RV (motor home) parked in the front yard
RV unlicensed/inoperablc
Accumulation of stagnant water
Staff requests that the above violations be abated within 30 days.
Octobcr 27th, 2003
City staff writes the owner thanking her for removing one of the vehicles and licensing another
one, but that the one now licensed is still stored in a prohibited area and appears inoperable. In
addition, she is notified that nonc of the other violations have been abated.
Staff notifies her that she has until the IS! of December to remove the violations or the City will
have no choice but to issue citations.
December 1st, 2003
Owner responds in writing that one of the vehicles has been removed and the other one is
licensed. She also writes that they have material to patch the holes in the roof They also will be
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Memo to Michelle Wolfe
Scptember 20, 2005
1415 Glenhill Rd. & 3150 Hamline Ave
3
moving the material out of the storage building to the farm but it will take somc time and that
they plan on selling thc Hamline property in a couple of years. They also will take care ofthe
motor home but not until this coming spring and summer. She also notes that other properties
have motor homes in violation, particularly on Ingcrson Rd.
June 4th, 2004
City staffwritcs the owner reminding that her November 241h letter stated she would bc selling
the motor home in the springlsummcr. Staff cites all of the violations remaining on the property,
noting that some arc still outstanding from 2000. Staff gives her until the 6th of July to abate thc
violations.
July I", 2004
The owncr responds to the above lettcr stating she is not wcll. Shc also writes that they are
planning on selling the property, but not for a couple of years.
September 291h, 2004
City staff writes letter to owner regarding a roofing permit for the storage building.
Staffwrites that in earlier communications to hcr that thc storagc building was unsafe and that
the work now done to it does not changc the unsafe condition.
Staff notes; Stairs unsafe for human travel, Rotted wood on walls in all areas, Rotted wood on
walls in all areas of roof visible from the underside of eaves, Rotted wood at tail ends of roof
joists, New roof decking was installed & unable to determine how it was attached to rotten joists,
Structure still appcars to be a harborage for rodents, Structure is still in gcncral disrepair
including fencing attached to structure, Trees growing thru fence.
Staff states for all of the above reasons the structure is still unsafe and needs to be repaired or
removed.
In addition to thc above correspondence City Staff has had numerous phone conversations and
on site inspections over the years.
Legal Action
Attached is a list of reccnt court action taken on the above properties.
Following is a summary of those actions.
On August 41h of2004 the City did write two citations (one for each propcrty) for the above
violations.
After many delays, continuances, and a plea of not guilty the owner did appear in court on the
13th of July of 2005. The owner plead guilty to having a vchicle that is unlicensed and
inoperable, an RV parked in the front yard unlicensed and inoperable, and a structure that is
unsafe or in disrepair as of August 4th of2004.
The City agreed to stay imposition and scntcncing as long as the owner followed the timetable to
abate the violations according to the prcarranged "compliance agreement" which is attached.
The brush pile and pick-up have been removed, and the brown vehicle is licensed and appears
operable. The RV and the unsafe structure remain.
Memo to Michclle Wolfe
September 20, 2005
1415 Glenhill Rd. & 3150 Hamlinc Ave
4
Summary
One vehicle at 3150 Hanlline Ave. has been rcmoved and one vehicle at 1415 Glen hill was
removed but a reccnt site inspection revcaled it to be back in place, but it has a current license
and appears to be opcrable. Some brush and debris has been also removed from 3150 Hamline.
The RV has also bcen licensed.
The RV remains stored outsidc in the front yard and inoperable. The other violations remain at
3150 Hamline Ave.
While the vchicle violations do not pose any immediate safety concerns, staff has scrious
concerns as to the rubbish, debris, and unsafe structures that remain in violation of City
ordinances. The City has been awarc of these violations for a numbcr of years, (starting over 5
years ago) and has tried to work with the owner to rcsolve thesc issues. Nothing constructive had
been done regarding the propcrty's violations until recent court action resulted in thc owner to
remove one of the vehicles and some debris.
The City is, and has been aware of unsafe structures located at 3150 Hamline Ave. for a number
of years.
It is the Cities responsibility to remedy any and all safety concerns in a timcly matter, and if not,
the City could possibly be held responsible for not taking action in a timely matter. From the
outsidc the structurc is severely detcriorated and rotting. Extcrior sheathing is falling away
because the structure can no longer hold fasteners in several areas.
There is a high fcnce (over lOft. tall) that appcars it could fall over at any timc. The owner has
refused staff entry into the building for a bctter inspection of the structures frame, but from the
exterior the building remains a hazard and possibly a magnet for children to play on, in, or near
the building.
The Mayor has offered to hclp remove thc debris and structure, but the owner has refused.
The owner appeared in court and has pleaded guilty to the above violations, with an abatement
date ofSepL 1",2005.
No further action, other than noted above, has bccn taken by the owner.
I see no other action can be taken by the City, other than to enforce abatement proceedings
against the property.
\lMetro-inet.us\ardenhills\BuildinglMemos\ 1415 Glenhill RduDOC
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Aua-28-2005 15:53
From-PETERSON FRAM BERGMAN
6512281753
T-607 P003/013 F-658
COMPLIANCE AGREEMENT
In consideration of the City's Agreement to Stay Imposition of Sentencing; and to
vacate and dismiss the charges contained in District Coun File Nos. T7-04-610518 and
T9-04-610519, I agree:
1 To remove the motor home and brown vehicle (license no. DBT-351)
from the property located at 1415 Glenhill Road by July 21, 2005;
2. To remove the brush pile from the property located at 1451 GlenhiII
Road by July 21, 2005;
3. To remove the blue pick-up (license no. LKM-414) from the property
located at 3150 Hamline Avenue by July 21, 2005;
4.
To meet with or have my contractor meet with the City Building Inspector
by July 21, 2005 in regard to the structure located on the property
located at 3150 Hamline A venue; to repair or remove such structure by
September 1,2005; and, if such structure is not removed or repaired by
said date, I hereby authorize the City to remove such structure; to remove
the contents of such structure; to destroy the structure and its contents;
and assess all costs incurred by the City for such actions against the
property located at 3150 Hamline Avenue; and
5.
To remove the fence located at 3150 Hamline Avenue by August 15,2005.
Dated:
By:
Dorothy Stenberg
Sop-/0-/005 11 :07
From-PETERSON FRAM BERGMAN
6512/61753
T-659 P.003/003 F-467
, -
Activity Summary
501019.0/050920:09085518
Firs
62-T9-04-610519 NonTrafficMisdemeanr
The State of Minnesota
vs. DOROTHY M STENBERG, [AH/4/0e0404)
Activity Start/End Judge
Case Filed 03:46 03:46
Arraignmnt 08:15 G Giancola
FC PLEA/ATTY 9/28/04 8:15 'A'
09:13
CERTIFICATE OF REPRESENTATION (ARLENE PERKKIO ~2S5130)
FILED. MKS
09:15
PER REQUEST OF ATTY FC CASE FROM 9~28-04 TO 10-19-04
8: 15AM. NOTICE MAILED TO ATTY. MKS (' (lontli/U"'))
10/19/04 He'lring 08:15 P Flynn ~ MW-A
PNG-PT 12-28-04 IPM MW/A 'PIe. Ii J r If1Y~
12/28/04 Clerical 10:19 ilt(e ,'0 ~UI 1')
PER ATTY REQUEST OK'D BY P OS &~O.DGE TO FE\PT TO 2/15104
1PM MW-A; RM Gon-h~j)ee{/
02/15/05 Pre-Trial 01:01 A Dickinson ~A
NA BY DEFTi PT ORD SIGNED; FC JT 5/2/05 845 MW-B; APP REQUI~
ED & NFC PER JUDGE DICKINSON RF
03:00 6 + ' \
PRETRIAL ORDER SIGNED BY JUDGE DICKINSON FILED, RF V/4n I> J~%
05/02/05 Hearing 08: 4S D Lindman MW-B -tV'1 er / ;/
AH; ROR; FC JT 7-11-05 8:45AM. "B" ~R ATT. MKS _
07/11/05 Hearing 08:45 J Clark MW-B Wllet" $-htfe~ wc>'Jc:.. l!c7~J
AH; ROR; FTA JT 7-11-05 J.CLARK; fiW SSUED BS $200~ ...
STAY 24HRS. ATTY CALLED OKD BY JUDGE SET FOR 7-12fJl5 1 ~pM<'
1:30PM. FOR DEFT.TO APPEAR DOWNTOWN gJ. CLARK'IMl;SJ\~""S '10 jfJ i
07/12/05 Hearing 01:30 J Clark CH ?v+"it fI</a}
ON CALL JT 7-13-05 @ 9:00 AM W/ JOG LARK AB
07/13/05 Sentencing 01:00 J Clark CH
AH; ROR; PG CT.I RV PARKED FRONT YARD AND CT.Tl STORAG€ INop I
UNLIC VEHICLE; GENt SENT: STAY OF IMP.1YR TO CT.CONDITIONS:
RV & VEH DBT351 AT 1415 GLENHILL RO BY 7-21-05,
01:31
SENT CONTi BRUSH REMOVED BY 7-21 AT 1415 GLENHILL RD, BLUE
PICKUP LKM414 REMOVED FROM 3150 HAMLIN AV.BY 7-21-05,O~fT.
MEET W/BLDG INSPECTOR RE: 3150 HAMLIN BY 7-21-05,
01:35
SENT CONT: FENCE 3150 REMOVED BY 8-15-0S,OEfT.W/CITY TO
REPAIR BX 9-1-05 OR CITY TO REMOV/OESTROY. PAY ~50+FEES
PIA ~127 PD/CT. REC.CK/OISM.& VAC. (NAR) MKS
07/13/05 Pd in Full 03:14
CK#8888 $77 AT COUNTER
04:00
04:12
GENL SENT W/ FILE T7-04-610518. MKS
=~==~~~~~-======~~~~==~=====~-Pendin9 Activities ==~_c;~=_~=~_=~=====~;~=~_====~
07/13/06 Stat RView Admin. Judge
REC.CK/DISM.& VACATE (WAR)
Date filed: 08/1]12~
Date
06/17 /04
09/07/04
--
CrtRm rn~rp Chqs Cont Srx~q~~!
MW-A
09/27/04 Cert Rep
KJW
09/28/04 Clerical
JD
02/15/05 Order
07/13/05 Clerical
07/13/05 Clerical
07/13/05 Closed
07/13/05 Clerical
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09/13/06 Archive
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