HomeMy WebLinkAboutCCP 01-09-2006
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~HILLS
Arden Hills City Council
Mayor:
Beverly Aplikowski
CouncilDleDlbers:
David Graut
Brenda Holden
Gregg Larson
(vacant seat)
1245 W. Highway 96
Arden Hills, Minnesota
55112
651.634.5120
www.ci.arden-hills.mn.us
REGULAR MEETING
Monday
January 9, 2006
City Vision
A strong conntiunity that values our unique environment, OUf fiscal soundness,
and Our tradition as a desirable city in which to live, work, and play.
Agenda
City Council Meeting Convenes 7:00 PM
CaD to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. December 5, 2005 Truth-In-Taxation Meeting
B. December 5. 2005 City Council Meeting
C. December 12, 2005 City Council Meeting
D. December 21, 2005 City Council Meeting
E. December 19,2005 City Council Work Session
3. CONSENT CALENDAR
A. Claims and Payroll
B. Resolution No. 06-01: Appointing Mayor
Pro-Tem
C. Resolution No. 06-02: Designating
Depositories and Corporate Authorization
D. Resolution No. 06-03: Designating
Brokerage Firms
E. Resolution No. 06-04: Designating
Money Market Depositories
F. Resolution No. 06-05: Telephonic
Transferring of Funds
G. Resolution No. 06-06: Appointing City
Engineer
H. Resolution No. 06-07: Appointing Civil
Those items listed under the Consent Calendar are considered to be
routine by the City Council and will be enacted by one motion under
a Consent Calendar format. There will be no separate discussion of
these items, unless a Council Member so requests, in which event,
the item will be removed from the general order of business and
considered separately in its normal sequence on the agenda.
Arden Hills City Council Agenda
January 9, 2006
Page 2
and Criminal Attorney 1
I. Resolution No. 06-08: Appointing Legal
Newspaper
J. Resolution No. 06-09: Appointing Auditor
K. Resolution No. 06-10: Appointing
Planning Cormtlission & Liaisons
L. Resolution No. 06- II: Appointing Parks,
Trails and Recreation Committee
Members & Liaisons
M. Resolution No. 06-12: Appointing
Communications Committee Members &
Liaisons
N. Resolution No. 06-13: Appointing
Council Liaison to Lake Johanna Fire
Department
O. Resolution No. 06-14: Appointing
Economic Development Committee
Members & Liaisons
P. Resolution 06-15: Appointing Council
Liaison to the Ramsey County League
Q. Resolution No. 06-16: Appointing City
Council Liaison to the Minneapolis Metro
North Convention and Visitors Bureau
R. Resolution No. 06-17: Appointing City
Council Liaison to the Northwest Youth
and Family Services Committee Member
S. Memorandum of Understanding between
the City of Arden Hills and Presbyterian
Homes for Maintenance Costs Associated
with Lift Station #7
T. Revised Special Use Permit for
Presbyterian Homes
4. PUBLIC INQUlRIES/INFORMATIONAL Public Inquiries/Informational is an opportunity for citizens to
bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief sununary of the specific item
being addressed to the Council. To allow adequate time for each
person wishing to address the Council) we ask that individuals limit
their conunents to three (3) minutes, Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
5. PUBLIC HEARINGS
None.
Arden Hills City Council Agenda
January 9, 2006
Page 3
6. NEW BUSINESS
A. Authorize the Preparation of Final Plans and Specification for the
2006 Ridgewood PMP Project
B. Approval of Contract for Appraisal of Old City Hall Site
7, Unfinished Business
Greg Brown/Kristine Giga/Tom
Moore
Karen Barton/Michelle Wolfe
None.
CITY COUNCIL REPORTS
A. Vacant
B. Councilmember Grant
C. Councilmember Holden
D. Councilmember Larson
E. Mayor Aplikowski
ADJOURN
WORK SESSION FOLLOWING THE REGULAR CITY COUNCIL MEETING:
. Proposed Redevelopment of Arden Plaza Corner (Verbal Presentation)
CLOSED SESSION FOLLOWING TlIE WORK SESSION MEETING:
. Discuss Pending Litigation
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Message
Page 1 of 1
Jackie Freppert
From: Jackie Freppert
Sent: Thursday, January 05, 2006 4:32 PM
To: timesaver02@aoLcom; bob,f1etcher@co,ramsey,mn,us; bulletin@lillienews.com; cwilson@ctv15,org;
dprobst@mspmac.org; etopinka@pioneerpress,com; info@mnsunpub,com; kgprophet@aol.com;
kmaltman@msn,com; mlsmith@startribune.com; smccann@startribune.com;
ssch roed e r@smithmicrotech.com
Jackie Freppert, Office Support Specialist
City of Arden Hills
Phonc 651.634.5120
Fax 651.634.5137
www.ci.arden-hills.mn.us
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1/6/2006
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
TRUTH-IN TAXATION MEETING
DECEMBER 5, 2005, 6:30 PM
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 6:30 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers Gregg Larson, Lois Rem,
and Brenda Holden.
Absent:
Councilmember David Grant (excused).
Also present were City Administrator, Michelle Wolfe; Finance Director/Treasurer,
Murtuza Siddiqui; and Recording Secretary, Kathleen Altman.
1. APPROVAL OF MEETING AGENDA
MOTION: Councilmember Holden moved and Councilmember Larson seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. APPROVAL OF MINUTES
No Minutes to Approve.
3. CONSENT CALENDAR
No items.
4. PUBLIC INOUlRlES/INFORMATIONAL
None.
ARDEN HILLS CITY COUNCIL - December 5, 2005
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5.
PUBLIC HEARINGS
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None.
6. NEW BUSINESS
A. Openinl! Remarks and Introduction
Mayor Aplikowski stated once a year they held as required by law a Truth-in Taxation hearing
where residents were invited to speak.
B. Explanation of the Truth-In-Taxation Process and Timetable
Mr. Siddiqui explained the Truth-In-Taxation process.
C. Review ofthe City's 2005 Accomplishments
Ms. Wolfe highlighted accomplishments the City made in 2005.
D. Overview ofthe Proposed 2006 Citv Budl!et
Mr. Siddiqui presented an overview of the proposed 2006 City Budget.
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Mayor Aplikowski invited members of the audience to make comment. There were no
comments made.
Councilmember Larson stated he found it remarkable that when this presentation was put
together every year, the amount of money the levy translates to in terms of individual residences
for a medium value home was $43.67 per month. He stated when he paid his bills recently, he
realized he was paying almost the same amount of money to have internet delivered to his home,
which was $45.00 per month. He stated the City provided a lot of services for this amount of
money and he believed this was a bargain.
Mr. Siddiqui stated if there was no need to continue this hearing, the next step would be to add
the actions to approve the tax levy and budget for 2006 to the next Council meeting to be held
next week.
Mayor Aplikowski stated there was no need for a continuation ofthe hearing and directed staff
to prepare all ofthe necessary paperwork.
7. UNFINISHED BUSINESS
None.
Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 6:55 p.m.
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ARDEN HILLS CITY COUNCIL - December 5, 2005
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Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
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~HILLS
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
DECEMBER 5, 2005, 7:00 PM
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:00 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson,
Lois Rem, and Brenda Holden.
Absent:
None.
Also present were City Administrator, Michelle Wolfe; Finance DirectorfTreasurer,
Murtuza Siddiqui; and Recording Secretary, Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to
approve the meeting agenda as presented. The motion carried unanimously (4-0).
2. APPROVAL OF MINUTES
No Minutes to Approve.
3. CONSENT CALENDAR
No items.
4. PUBLIC INQUIRIES/INFORMATIONAL
None.
ARDEN HILLS CITY COUNCIL - December 5, 2005
2
5. PUBLIC HEARINGS
None.
6. NEW BUSINESS
A. Adopt Resolution No. 05-65 DecIarinl! a Vacancy on the Arden Hills City Council
Ms. Wolfe stated due to the resignation of Councilmember Lois Rem, City staff has created a
resolution declaring a vacancy on the City Council and directing staff to begin recruitment efforts
to fill the vacant position.
MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to
approve Resolution No. 05-65: Declaring a Vacancy on the Arden Hills City
Council. The motion carried unanimously (4-0).
7. UNFINISHED BUSINESS
None.
Mayor Aplikowski adjourned the Regnlar City Council Meeting meeting at 7:05 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
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~HILLS
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
DECEMBER 12, 2005, 7:00 PM
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:06 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson,
Lois Rem, and Brenda Holden.
Absent:
None.
Also present were City Administrator, Michelle Wolfe; Director of Operations &
Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community
Development Director, Karen Barton; and Recording Secretary, Kathleen Altman.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion
to approve the revised meeting agenda as presented. The motion carried
unanimously (5-0).
2. APPROVAL OF MINUTES
A. November 28, 2005 City Council Minutes
B. November 2],2005 City Council Work Session Minutes
Councilmember Ho]den requested the following changes: November 2], 2005 Council Work
Session, Page], first paragraph under 2006 Budget and C]P Discussion, last sentence should read:
The proposed 2006 budget does include the proposed Ridgewood PMP project, replacement lift
stations, and capita] equipment purchases.
Councilmember Grant requested the following changes: None.
Council member Rem requested the following changes: None.
Councilmember Larson requested the following changes: None.
Mayor Ap]ikowski requested the following changes: None.
IIMetro-inet.uslArdenHiIlslAdminICouncillMinutesIRegulaTI20051 12.12-05 Draft.doc
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
DECEMBER 12,2005
2
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Ms. Wolfe requested the following changes: None.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to
approve the November 28, 2005 City Council Meeting Minutes as presented and
the November 21,2005 Council Work Session Minutes as amended. The motion
carried unanimously (5-0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Resolution No. 05-67: CertifYing Delinquent Utilities
c. Approval of Resolution 05-66: Resolution Revising Utility Rates
d. Ordinance No. 367: Approval of 2006 Fee Schedule
e. Payment #5 to Amt Construction for the 2005 PMP Project in the amount of $128,956.66
f. Motion to Approve the Elected Official Out-of-State Travel Policy
g. Motion to Approve Recording Secretary Service Agreement with TimeSaver Off Site
Secretarial Inc.
h. 2005 Budget Amendments
MOTION: Councilmember Larson moved and Councilmember Grant seconded a .
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
(5-0).
4. PUBLIC INQUIRIES/INFORMATIONAL
None.
5. PUBLIC HEARINGS
None.
6. NEW BUSINESS
A. Approve the Appointment of James Lehnhoff as City Planner for the City of Arden
Hills
Ms. Barton stated the position of City Planner became vacant when Peter Hellegers accepted a
new position in October. The City received 25 applications for the open position. The
recommended candidate is James Lehnhoff. Mr. Lehnhoffhas a solid background in the Planning
and GIS field and has indicated a strong interest in this position with the City of Arden Hills. .
Reference checks have been completed and the responses from his previous employers have been
very positive.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
DECEMBER 12,2005
3
MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion
to approve the appointment of James Lehnhoff as City Planner for the City
of Arden Hills, with a tentative start date of January 9, 2006. The motion
carried unanimously (5-0).
7. UNFINISHED BUSINESS
A. Approve 2006 City Budl!et
1. Resolution No. 05-68: Adopting the 2006 Budget
2. Resolution No. 05-69: Setting the Final Levy for Taxes Payable in 2006
3. Resolution No. 05-70: Setting the Special Levy for the Karth Lake District
4. Resolution No. 05-71: Approving the 2006 Employee Compensation Plan
5. Resolution No. 04-72: Approving the 2006 City Contribution to the Non-Bargaining
Unit Employee Monthly Benefits
Mr. Siddiqui summarized the proposed 2006 budget, the final levy for taxes payable in 2006, the
special levy for the Karth Lake District, the 2006 employee compensation plan, and the 2006 City
contribution to the non-bargaining unit employee monthly benefits.
Councilmember Holden asked if once they added the staff engineer, would this reduce the
budget amount that they have paid the consulting engineer. Ms. Wolfe stated there might be
some cost savings, but in reality, the savings would be minimal.
MOTION: Mayor ApIikowski moved and Councilmember Holden seconded a motion
to approve Resolution No. 05-68, Adopting the 2006 Budget in the amount
of$8,180,661. The motion carried unanimously (5-0).
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to approve Resolution No. 05-69: Setting the Final Levy for Taxes
Payable in 2006 in the amount of $2,523,737. The motion carried
unanimously (5-0).
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve Resolution No. 05-70: Setting the Special Levy for
Karth Lake District in the amount of$13,782.67. The motion carried
unanimously (5-0).
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
DECEMBER 12, 200S
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MOTION: Councilmember Grant moved and Councilmember Larson seconded a
motion to approve Resolution No. OS-71: Approving the 2006 Employee
Compensation Plan. The motion carried unanimously (S-O).
MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion
to approve Rcsolution No. OS-72: Revise the City's Contribution amount
toward the Insurance premiums to $S86 per month per employee. The
motion carried unanimously (S-O).
B. TCMP Update
Ms. Wolfe updated Council on recent TCAAP developments.
CITY COUNCIL REPORTS
CounciImember Grant - Stated the Planning Commission did not meet in December, but would
meet again in January.
Councilmember Rem - Stated sbe recently attended the last Northwest Area Task Force Library .
meeting and updated tbe Council on the library options being discussed.
CounciImember Larson - Stated although they acted and approved on the proposed fees for
2006, he requested a review at a future meeting on the false alann fees. He stated he believed
they needed to take another look at these fees and consider changing them. He noted they also
acted on a Compensation plan for the employees and requested regular updates as regarding the
payroll schedule for the employees. He stated there have been articles in the newspaper about the
alleged embezzlement that took place in the City and while he had not received any calls
regarding this, he requested the Council communicate more directly with the residents regarding
this and a letter be put in the next newsletter that explained what happened, how it happened, and
what if any measures would be taken to protect against something like this occurring again in the
future.
Ms. W olfe ~ Read a prepared statement and stated the City Council and staff were profoundly
disappointed and dismayed regarding the alleged embezzlement that occurred by a former
employee. She noted the City was insured against the losses, so the impact on the City budget
would be minimal. She indicated that additional safeguards are now in place to try to prevent
fraud in the future.
Councilmember Holden - Stated it was also important that the residents were told the reason
they heard about this in the newspaper was because the City and Council were not allowed to
discuss this in public while the investigation was taking place. She noted the next newsletter .
would not go out until the end of January, so if they wanted a separate letter regarding this, they
would need to decide if it went out sooner.
ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
DECEMBER 12,2005
5
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Mayor Aplikowski - Stated she too was extremely disappointed with the alleged embezzlement
that occurred and has been assured by staff that additional checks and balances have now been put
into place. However, she noted that creative people could still get around checks and balances.
Councilmember Holden - Thanked staff, particularly Mr. Siddiqui, for his hard work and efforts
regarding the theft investigation.
Councilmember Larson - Stated he wanted the City to respond quickly and send a letter out as
soon as possible to the residents. He requested staff put together a draft letter to be reviewed by
Council at their next work session.
Councilmcmber Grant - Stated he wanted to communicate with the residents also, but urged
caution and noted this matter was still pending litigation and while they might want to make
public statements, they needed to do that in the context that this was under litigation and under the
advice oflegal counsel.
Councilmcmber Larson - Stated this was an opportunity to communicate with the residents and
now that everything was public he believed they needed to inform the residents, while still being
careful as suggested by Councilmember Grant. He stated it was not a good situation to have
. residents relying on media reports that did not tell the whole story.
Mayor Aplikowski - Stated staff could put a draft letter together, but she suggested staff bring
facts and figures to the next work session for Council discussion instead of a draft letter. She
noted she had not been asked by any residents about the specifics about this.
Councilmemher Holden - Stated she agreed and she wanted staff to have the opportunity to
check with legal counsel first about this proposed draft letter.
Councilmember Larson - Stated the items he believed were important to be put in the letter did
not relate to the specifics of the case, but it related to the fact that they conducted an audit every
year and the audit did not catch the theft, and there were checks and balances in place now, etc.
He stated he did not want the charges filed against the former employee addressed in this letter.
Ms. Wolfe - Stated she believed staff could have a draft letter for the work session, but the letter
would not be done by the time the Council packets went out.
Mayor Aplikowski _ Stated they needed more time to think about this and while they would
communicate with the residents, it was a matter of when this communication would go out. She
stated she wauted to discuss this further at the work session.
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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES
DECEMBER ]2,2005
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Mayor Aplikowski - Congratulated Schawn Johnson, Assistant to the City Administrator, on the
recent birth of his son.
Mayor Aplikowski adjourned the Regular City Council Meeting at 8:] 6 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, January 9, 2005 at 7:00 p.m. at the Arden Hills
Council Chambers.
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.'A::AAc~.'>.,..,......,...""",.,
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 2005, 5:00 PM
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 5 :00 p.m.
Present:
Mayor Beverly Aplikowski, Councilmembers David Grant and Brenda
Holden.
Absent:
Councilmembers Gregg Larson and Lois Rem.
Also present were City Administrator, Michelle Wolfe; Finance Director/Treasurer,
Murtuza Siddiqui; Assistant to the City Administrator, Schawn Johnson; and Tom
Moore, Operations and Maintenance Director.
1.
APPROVAL OF MEETING AGENDA
MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to
approve the meeting agenda as presented. The motion carried unanimously (3-0).
2. APPROVAL OF MINUTES
No Minutes to Approve.
3. CONSENT CALENDAR
a. Claims and Payroll
MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to
approve the Consent Calendar and to authorize execution of all necessary
documents contained therein. The motion carried unanimously (3-0).
ARDEN HILLS CITY COUNCIL - December 21,2005
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4. PUBLIC INQUIRIES/INFORMATIONAL .
None.
5. PUBLIC HEARINGS
None.
6. NEW BUSINESS
None.
7. UNFINISHED BUSINESS
None.
Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 5: 1 0 p.m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, DECEMBER 19, 2005, 5:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
Call To Order
Mayor Aplikowski called the meeting to order at 5:05 PM.
Present: Mayor Aplikowski, Councilmembers: Gregg Larson (Arrived at 5:10 PM), David
Grant, Brenda Holden, and Lois Rem (Arrived at 5:15 PM)
Absent: None
Staff present: City Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui;
Assistant to the City Administrator, Schawn Johnson; Operations and Maintenance Director,
Tom Moore; Community Development Director, Karen Barton; Building Official, Dave
Scherbel; Building Inspector, John Mennenga; and City Engineer, Greg Brown
Code Enforcement Issues
Building Official Dave Scherbel provided the City Council with an overview of zoning code
enforcement issues that City staff is handling regarding the storage/location of trash cans.
Chapter Six of the City's Zoning Code states:
"Containment. In all districts, all waste materials, debris, refuse, or garbage shall be kept
in an enclosed building or be properly screed and contained in a closed container designed
for such purpose so as not to visible from adjoining properties or public streets."
In addition, Section 620.04 of the City Code states:
"The containers shall be kept in an accessible location for collection and shall be kept in a
location on the owner's premises that is non-conspicuous as practicable from adjoining
premises."
Mr. Scherbel asked the City Council if they would like to have City staff enforce the zoning code
requiring an enclosed area for garbage cans or should residenis be allowed to store their garbage
cans on the side of their home. Recently City staff received a complaint from a resident
regarding a refuse container located in a front yard. When staff investigated the situation, it was
noted that a nwnber of the surrounding homes were also in violation of the City's Code_
Therefore, City staff would like to seek clarification from the City Council regarding
interpretation of the City Code.
City Council Work Session Meeting
December] 9, 2005
2
Members of the City Council recommended that City staff create language that would clarify that
the home owner is responsible for rolling the garbage can to the curb and removing the garbage
ean from the curb once the refuse has been collected. Also, all garbage containers must be kept
in a properly screened area and non-conspicuous area (as practicable) from adjoining premises.
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Building Official Dave Scherbel reviewed with the City Council staff concerns regarding
membrane structures. Membrane structures are typically made of an aluminum frame with poly,
canvas, or similar material. A membrane structure is intended to be temporary, but most
residents usually leave the structure up for an extended period of time. City staff is seeking
clarification from the City Council regarding the length of time in which a membrane structure
should be allowed on a residential property.
Councilmember Rem recommended that the City should reqUIre a permit for membrane
structures.
Councilmcmber Larson said that he would prefer not to allow membrane structures.
Mayor Aplikowski suggested that the City allow membrane structures for a maximum of thirty
days. It is important that the City creates a more clearly defined definition of what is considered
a membrane structure.
City Administrator Wolfe said that City staff will work on revising the City Code concerning
membrane structures.
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Building Official Dave Scherbel reviewed with the City Council staff concerns regarding
residents parking motorized vehicles on grass areas. The City currently allows 30 foot RV's to
be parked on grassy areas. Does the City Council want City staff to actively enforce the City
ordinance that does not allow parking on grass areas?
Members of the City Council were in agreement that the City should actively enforce the City
ordinance that does not allow vehicles to be parked on grass.
Councilmember Holden recommended that City staff revise the existing ordinance to cover the
issues that were addressed tonight.
Councilmember Larson stated that the City should be more aggressive in enforcing housing code
compliance issues to protect our housing stock.
Cable TV and TechnololIT Issues
Mr. Craig Wilson, Arden Hills representative on the North Suburban Cable Commission,
provided the City Council with an update on cable TV and related technology issues for the City.
Mr. Wilson reported that the North Suburban Cable Commission recently passed their budget for
2006. The Cable Commission also agreed to a legal settlement with Corn cast due to excessive
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City Council Work Session Meeting
December 19, 2005
3
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rates that were charged to the consumers. The refund will be approximately $2.50 per cable
subscriber.
Mr. Craig Wilson reported that the telephone companies are trying to get federal legislation
passed that would eliminate franchise agreements for cable services. The telephone companies
are currently trying to offer cable TV services to residents through the telephone lines.
Councilmember Holden asked if the City will be receiving any reimbursement from the federal
government for utilizing the City's right-of-ways for installing telecommunication Jines.
Mr. Wilson reported that it would be very difficult for the City recover those costs.
Mayor Aplikowski asked if a cable customer has an opportunity to choose certain channels.
Mr. Craig Wilson reported that the ala carte idea has been discussed, but the cable companies are
against this idea since it would minimize incentive for new channels to enter the market place.
Mr. Wilson also reported that the problems with webcasting City Council and City Planning
meetings should be resolved. The Cable Commission purchased a new software package that
should resolve a number of the problems residents were experiencing while utilizing the
web casting system.
. Councilmember Larson asked if cable companies are required to provide access to local cable
channels to residents that do not subscribe to cable TV.
Mr. Craig Wilson reported that cable companies are required to provide access to local cable
channels.
Councilmember Rem stated that residents are required to pay for the cable set-up to view local
cable access channels.
Mayor Aplikowski asked who determines what IS being broad casted on local cable access
channel 16.
City Administrator Michelle Wolfe reported that Arden Hills and the other City's that are
affiliated with the local North Suburban Cable Commission determine what is being shown on
channel 16.
City Administrator Michelle Wolfe also noted that the City Council will have to designate an
alterative to Mr. Wilson in case he cannot attend a future North Suburban Cable Commission
meeting.
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2006 PMP-Ridl!.ewood Neil!.hborhood Proiect Update
City Engineer Greg Brown provided the City Council with a status update on the proposed 2006
Ridgewood PMP project. City Engineer Brown is seeking direction from the City Council
City Council Work Session Meeting
December 19, 2005
4
regarding the following options that were outlined in the feasibility report. The following is a
summary of the design issues discussed in the feasibility report:
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A. Ridgewood Court Option-City Engineer Greg Brown recommends that no street
improvements be made to Ridgewood Court at this time.
Councilmember Holden asked if Ridgewood Court would have to be reconstructed prior to the
25 year expected life expectancy of the street project.
City Engineer Greg Brown reported that Ridgewood Court has a PCI rating of 100. It was
overlayed six years ago and should not have to be reconstructed for 25 to 30 years.
Councilmember Holden asked if the Ridgcwood Court residents would be assessed for the
improvements even though there will not be any work done on their street.
City Engineer Brown said that all residents are proposed to be assessed for this project.
B. Streets Widths-City Engineer recommends 22 foot face to face of curb.
Councilmember Larson asked why the City Engineer is proposing to decrease the size of the
streets. The City should be consistent in requiring that a street be 24 feet wide and not be
reduced to 22 feet as suggested in the plans.
City Engineer Brown stated that the City is building a 24 feet wide street if you include the two
feet used for curbing. City staff is comfortable that the proposed dimensions will not impede the
snow plows or truck traflic.
.
Councilmember Larson said that the City has a standard of 24 foot wide streets; we should
attempt to make the roads this size.
City Engineer Brown said that the following two streets are not scheduled to be 24 feet wide:
. Arden Place;
. Siems Comi.
Members of the City Council were in agreement that the streets width should be 22 foot face to
face of the curb.
C. Siems Court Wall Option-
City Engineer Brown stated that the City's objective is to lower the driveways and re-grade the
area to improve water drainage issues. The proposed project will include the reconstruction of a
few residential driveways and the removal of a few trees, City staff does not recommend
rebuilding the retaining wall at this time.
.
.
.
.
City Council Work Session Meeting
December 19, 2005
5
City Engineer Brown said that he will work with the residents in the Siems Court area to rectify
the draiuage issues in this neighborhood.
Members of the City Couucil were in agreement with City Engineer's Brown suggestion of
working with the affected residents to compile a final configuration of the driveways and
possibly retaining walls.
D. Ridgewood Road ROW Issues-A portion of Ridgewood Road currently exists on
private property.
City Engineer Greg Brown noted that a portion of Ridgewood Road is on private property. It is
staffs recommendation to acquire approximately 2030 square feet of the roadway.
Councilmember Larson asked what the City would gain by pursuing option #2.
Mr. Brown said that the proposed constmction would impact the existing trees, landscaping, and
decorative stones. In order to replace these items it would result in additional costs to the City.
City Administrator Wolfe said that the City may utilize adverse possession for this land since it
is currently heing used as a public road.
Councilmember Grant asked how many easements the City would have to purchase for this
project.
City Engineer Brown reported that the City would have to purchase one casement.
Members of the City Council recommended that City staff pursue option #2 by attempting to
purchase 2,030 square feet of right-of-way from the affected property owners at minimal or no
cost.
E. Roundabout Option-City staff does not recommend roundabouts for this neighborhood.
Members of the City Council were in agreement with this recommendation.
F. Sidewalk Option-City staff does not recommend sidewalks for this project.
Members ofthe City Council were in agreement with this recommendation.
G. Curb and Gutter Option-City staff is recommending 6" barrier curb ti:lr maintenance
purposes.
Members of the City Council recommended 4" surmountable curb for the Ridgewood
Neighborhood.
City Council Work Session Meeting
December 19, 2005
6
H.
Assessments-City staff recommends including the Beach Club Association as an
assessable entity and hold an assessment hearing following completion of the
construction project.
.
Councilmember Larson requested that City staff research whether or not Beach Club
Associations have been assessed in the past. The City may have set a past precedent during other
reconstruction projects.
City Administrator Wolfe said that City staff will research this issue further and report back to
the City Council for further consideration.
1. Watennain Improvement-Staff recommends replacing all of the valves, hydrants, and
watennain along Arden Place. Additional watermain will only be replaced if
conditions warrant.
J. Sanitary Sewer Improvements-Staff recommends replacing the force main from Lift
Station #3 to Lift Station #7.
K. Stonn Drainage-Staff recommends pursuing an agreement with residents adjacent to
Lift Station #3 to incorporate a public pond and pursue an agreement with the Island
Beach Club to include ponding/infiltration in the wetland area along Ridgewood Road.
Members of the City Council were in agreement with these recommendations.
Lift Station #7 Repair A!!reement-In Coniunction with Presbyterian Homes
.
Operations and Maintenance Director Tom Moore provided the City Council with some
background inlannation regarding the purpose of the Memorandum of Understanding between
the City and Presbyterian Homes. In 2004, the City upgraded Lift Station #7 with a submersible
pump system. Lift Station #7 primarily services Presbyterian Homes and a few homes along
Sandeen Road. In the past, City staff has spent a significant amount of time responding to
emergency call outs due to fabric materials being placed in the sanitary sewer system by residents
or employees of Presbyterian Homes. In order to resolve this issue, the City and Presbyterian
Homes installed two chopper pumps. Presbyterian HOInes agreed to purchase the chopper
pumps and salvage some of the existing pumps lor future use by the City.
The Memorandum of Understanding lannalizes the responsibilities of Presbyterian Homes and
the City regarding the maintenance of Lift Station #7 and the pumping equipment. Presbyterian
Homes is responsible for purchasing the two pumps and all necessary spare parts. The City will
be responsible for nonnal maintenance and operation of the lift station. In the future,
Presbyterian Homes will reimburse the City for replacing the chopper pumps due to age and
nonnal wear and tear.
Members of the City Council were in agreement with the Memorandum of Understanding and
requested that this item be placed on the agenda at the next City Council meeting.
.
City Council Work Session Meeting
December 19,2005
7
.
Fraud Case: City Response to Residents
City Administrator Michelle Wolfe noted that there was a great deal of discussion regarding the
desire of the City Council to providc information to the Arden Hills residents about the alleged
theft of City funds which was made public last week. Suggestions include sending a letter to all
of our residents, placing an article in the newsletter, or placing an announccmcnt on the City's
web page.
City Administrator Wolfe is requesting direction from the City Council regarding how the
allcged theft should be announced to the residents of Arden Hills.
Councilmember Larson recommends that the City sends out a letter to the individual residents
informing them of the alleged incident and letting them know that thc City has insurance for
these situations and is taking all of the necessary steps to minimize the risk to the City in thc
future. He believes that most residents are not aware of the situation and it is the City Council's
obligation to inform the residents.
Mayor Beverly Alpikowski said that she is comfortable with a press release. Thc City should not
make any promises that it may not he able to keep.
.
Councilmemher Grant notcd that the City has hired a media consultant and the City should
discuss any future prcss relcases with the Ramsey County Attorney to ensure that they are not
jeopardizing the eourt case. He does not believe that a letter should be sent to eaeh resident.
Councilmember Rem said that it is important for the City to address this issue with the publie.
Couneilmember Rem asked if there is some merit to the City hiring a new auditing firm.
Finance Director Murtuza Siddiqui said that there is some merit to hiring a new auditor every
five years. There is a learning eurve with cvcry organization regarding their historical practices
and aceounting procedures and that's one of the reasons why most organizations do not ehange
auditors on a regular basis. Also, the City would want to complete a formal RFP process for
auditing services which would have to take place a few months before the end of this year.
Finance Direetor Siddiqui also mentioned that in most organizations, and experieneed auditor
adds stability, especially ifthere is staff turnover.
Couneilmemher Larson strongly urged the City Council to send out a letter to communicate with
the residents regarding this issue. If the City Council is not willing to send out a letter, he will
send out a letter on his own regarding the alleged theft of City funds. He wants to send out a
letter or article that has his signature on it.
Councilmember Rem notcd that the City has some time and should review this issue with our
legal advisors.
. Couneilmember Larson said that he is willing to listen to the City's Attorney.
City Council Work Session Meeting
December 19,2005
8
.
City Council directed staff to send a letter to the Ramsey County Attorney to impress upon her
that the City would like to see this case be prosecuted to the fullest extent of the law.
Councilmember Larson said that a letter must be sent to the residents stating that the City has
acted in good faith and is trying to be forthcoming to the residents.
Neiehborhood Meetine:s Recap
City Administrator Michelle Wolfe provided the City Council with a brief overview of this past
year's neighborhood meetings. Attendance at this year's neighborhood meetings was lower than
in previous years. Most of the Councilmember's have indicated a desire to revise the
neighborhood meeting format for next year. Some of the ideas that have been mentioned
include:
I. Reduce to three or two neighborhood meetings, still going to locations that are out in the
neighborhoods;
2. Return to the Town Hall meeting concept.
3_ Hold two Town Hall meetings at City Hall (one on a week night and one on a Saturday
moming).
Councilmember Grant suggcsted that the City Council consider having two neighborhood
meetings. One of the mectings could occur on a week night and the second meeting possibly on
a Saturday moming.
.
Councilmember Rem suggested having two Town Hall meetings.
Councilmember Holden recommends having two meetings. One of the meetings could be
scheduled at an off site.
Councilmember Larson recommends that the City goes back to the Town Hall meetings. The
City could set-up booths and offer outside vendors the opportunity to participate. He would
prefer that the meetings take place in January or February.
Members of the City Council will discuss this issue further at the future City Council retreat.
Various Updates-
City Council/City Staff Retreat-City Councilmember's requested that next year's retreat be
scheduled for late Fehruary. City staff will review a list of potential retreat facilitators and offer
a few recommendations to the City Council at a future meeting. Members of the City Council
requested that the retreat facilitator concentrate on goal setting, long and short term planning, and
procedures.
.
.
.
.
City Council Work Session Meeting
December 19, 2005
9
City Council V acancy- The deadline for submitting applications for the vacant City Council seat
is December 29th. Members of the City Council tentatively scheduled interviews for the City
Council candidates on January 20th in the afternoon.
New Enl!ineer: City Enl!ineer Status-City Administrator Wolfe stated that with the new Civil
Engineer is scheduled to start in early January; in the meantime, the City will need to designate
an official engineer for the City. At this time, there are two options for City Council to consider:
(I) Appoint the City of Roseville's Engineer as our City Engineer; or (2) Continue with URS as
our official City Engineer. Staffs recommendation is that the City appoints the Roseville City
Engineer as Arden Hills City Engineer.
Councilmember Larson asked what will happen to the 2006 PMP Project if we switch Civil
Engineers.
City Administrator Wolfe said that the Roseville City Engineer would be responsible for
reviewing the plans and signing off on the final documents.
Councilmember Larson is concerned that the City will be losing some of its continuity and
should not be getting rid ofURS at this time.
City Administrator Wolfe said that the Civil Engineer will be working very closely with URS.
The new civil engineer will be giving work direction to URS and representing the needs of the
City.
Majority of the members of the City Council agreed that the City should designate the City of
Roseville's Civil Engineer as the City's official engineer of record.
Fund Transfer Discussion
Finance Director Murtuza Siddiqui provided the City Council with a verbal update on the City's
fund transfers for the 2005 fiscal budget. In 2005, the City anticipated to transfer general fund
dollars to the capital equipment and public safety funds. Due to unexpected clean-up costs from
the September thunderstorm, the City will be using reserve funds to cover the projected deficit in
the general fund balance. The deficit in the general fund balance will result in a decrease in the
dollar amount that will available to the City for future capital improvement projects. Finance
Director Siddqui asked the City Council if they would like to transfcr City reserves to the City's
public safety and capital equipment funds to offset the projected difference.
Councilmember Grant said that he has no desire to transfer funds at this time.
Councilmember Larson said that the City may have to use general fund dollars to offset deficits
in the capital equipment or public safety funds in the future.
City Council Work Session Meeting
Dcccmber 19,2005
10
Chesapeake Company
Community Development Director Karen Barton reported that a perspective company may be
interested in a portion of the Chesapeake property. The interested company is looking to relocate
its regional head quarters to a 100,000 square foot facility. The proposed building is three stories
and would really set the tone for the rest ofthe development site.
.
City Administrator Wolfe reported that the prospective company may be requesting TIF dollars
from the City for this development.
Mayor Aplikowski asked the City Council if thcy were interested in allocating TIF dollars for
this type of development.
Councilmember Grant requested that Ehlers & Associates be asked to review this company's
financial history before the City's makes a final decision.
Councilmember Holden was not sure if she could support TIF dollars for this type of
development.
Councilmember Larson said that it was difficult for him to support the utilization of TIF dollars
without knowing what the projcct is.
A majority of the City Council were in agreement to discuss the possibility of using TIF dollars
for this type of the projcct in the near future.
.
Council Reports
Councilmember Grant
. No items to report at this timc.
Councilmember Holden
. Newsletter articles are due on December 19th
Councilmember Rem
· Rcceived draft recommendations from the Northwest Ramscy County Library Task Force
and will report back to the City Council if anything of newsworthy has been changcd.
Councilmember Larson
. Lake Johanna Fire Department has responded to a number of false alanns at Bethel
University. The City may want to explore different ways to recoup these costs in the
future.
Mayor Aplikowski
. Wished everyone a happy and safe holiday season.
.
.
.
.
City Council Work Session Meeting
December 19, 2005
II
The meeting adjourned at 9:10 PM
Respectfully submitted by Schawn P. Johnson
Beverly Aplikowski, MAYOR
Michelle A. Wolfe, CITY ADMINISTRATOR
.
Prepared by: Murtuza Siddiqui.
Depl.: Finance 1-\5
Council Mtg, Date: January 9, 2005
Final Action Needed By: January 9, 2005
~
~HILLS
City ot Arden Hills
Request for Council Action
'J"':J~~
Agenda Item ~
~~~';;~f
Claims & Payroll
Budgeted Amount: Across City BudQet - All Funds
Actual Amount: See Financial Implications
Funding Source: Across City BudQet - All Funds
Council Action Request:
Review and Approve Consent Agenda Item 3A - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3A - Claims and Payroll
Advisory Commission Action:
Commission
Date
Action
----.----_.,--...
Planning
Not
Supporting Documents (which are attached to this Action Form):
.
D Memo/Letter:
D Resolution (No, )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Payroll and Claims Reports
Financial Implications:
Payroll #26- $49,558.73
Accounts Payable Claims Since 12/19/05 Council Meeting:
1. Paid Claims - Batch 008-12-2005:
2. Paid Claims - Batch 009-12-2005:
3, Paid Claims - Batch 010-12-2005:
4. Paid Claims - Batch 002-01-2006:
5. Paid Claims - Batch 004-01-2006:
6. Unpaid Claims - Batch 001-01-2006:
7, Unpaid Claims- Batch 003-01-2006:
Claims Total
$ 13,294.06
$ 4,111.79
$ 7,340.19
$ 16,263.75
$ 15,814,79
$ 45,569.66
$175.601.34
$277,995.58
Administrator/Staff Comments:
.
Page 1 of 1
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Prepared by: SJ ~"
Dept.: Admin
Council Mtg. Date: 1/9/2006
Final Action Needed By:
1/9/2006
~
~ILLS
City of Arden HIlls
Request for Council Action
Agenda Item ~~11l
Adopt Resolution 06-01 DesiQnatinQ Council member GreQQ
Larson as Mavor Pro Tem
Budgeted Amount: NA
Actual Amount: NA
Funding Source: NA
Council Action Request:
City staff is requesting that City Council adopt Resolution No, 06-01 designating Councilmember
Gregg Larson as Mayor Pro Tem,
Staff Recommendation:
Adopt Resolution No, 06-01
Advisory Commission Action:
Commission
Planning
Date
Action
Not Applicable
Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
[gJ Resolution (No, 06-01)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Not Applicable
Administrator/Staff Comments:
City staff recommends approval of Resolution No, 06-01
\\Metro-inet.us\ArdenHills\Admin\Assistant City Administmtor\Rcquests fOf Council Action\2006\2006 Approve Resolution 06-01
Mayor Pro Tem.doc
~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 06-01
A RESOLUTION DESIGNATING MAYOR PRO TEM
WHEREAS, the City Council annually appoints a Council Member to serve as Mayor
Pro Tern,
THEREFORE, BE IT RESOLVED: The City Council appoints Councilrnember Gregg
Larson to serve as Mayor Pro Tern in 2006.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A, Wolfe, ADMINISTRATOR
\\Metro-inet.us\A.rdenJ-Jills\Admin\Council\Resolutions\2006\06-01, Designating Mayor Pro Tern.doc
e
.
.
.
.
.
---
Prepared by: SJ~j
Dep!.: Admin
Council Mtg, Date: 1/9/2006
Final Action Needed By:
1/9/2006
~
~!1IlLS
City of Arden Hills
Request for Council Action
Agenda Item~S~';~IiJIDIII~
Adopt Resolutions 06-02 throuQh 06-17
Budgeted Amount: NA
Actual Amount: NA
Funding Source: NA
Council Action Request:
By separate motions, City staff is requesting City Council's approval of Resolutions 06-02 through
06-17. These resolutions include the annual designation of the City's official depository,
brokerage firms, money market depositories and several other Finance related functions,
Resolutions 06-06 to 06-17 designate the City's legal consultant, official newspaper, and various
appointments to commissions and committees for the 2006 calendar year,
Staff Recommendation:
Adopt Resolutions 06-02 through 06-17,
Advisory Commission Action:
Commission
Date
Action
Not Applicable .
Not Applicable
Not applicable
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
[gJ Resolution (No, 06-02 through 06-17)
o Ordinance (No,
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Not Applicable
Administrator/Staff Comments:
By separate motions, City staff recommends approval of Resolutions No, 06-02 through
06-17.
\\Metro-ineLus\ArdenHiIIs\Admin\Assistant City AdministralOr\Requests for Council Action\2Q06\2006 Approve Resolutions 06~02
through 06-19.doc
~
,^~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
.
RESOLUTION No. 06-02
RESOLUTION DESIGNATING DEPOSITORIES
AND CORPORATE AUTHORIZATION
BE IT RESOLVED, that U .S, Bank St. Paul, N,A. shall be the official depository for all
funds of the City of Arden Hills for the calendar year 2006; and,
BE IT FURTHER RESOLVED, that the City Treasurer shall from time to time, ascertain
that adequate security as required by the laws of the State of Minnesota, is furnished by such
depository to protect the City's deposited funds against financial loss; and
BE IT FURTHER RESOLVED, that checks ofthis corporation drawn on V,S. Bank St.
Paul, N. A" hereinafter called the Bank, shall be signed by three of the following officers:
Beverly Aplikowski, Mayor; Gregg Larson, Mayor Pro Tern;
Michelle A. Wolfe, Administrator; Murtuza Siddiqui, Treasurer.
.
BE IT FURTHER RESOLVED, that the City Administrator is authorized to use a signature
stamp at such time as it becomes necessary for Mayor Beverly Aplikowski or Murtuza Siddiqui,
Treasurer.
BE IT FURTHER RESOLVED, that said bank is hereby authorized and directed to honor
and pay any checks so drawn as above set forth, whether or not such checks be payable to the order
of the foregoing persons either in this individual or official capacity or deposited to this individual
credit, and whether or not such signatures are followed by the title or office of the person signing,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A, Wolfe, Administrator
\\Metro-inet.us\ArdenHiIIs\Admin\Coul1cil\Resolutions\2006\06-02, Designating DeposilOries.doc
.
.
.
.
~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-03
RESOLUTION DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN
FINANCIAL INSTRUMENTS AUTHORIZED BY STATE STATUTE
CONSISTENT WITH THE CITY INVESTMENT POLICY
WHEREAS, it is desirable to invest City funds at the highest availab]e interest rate;
NOW THEREFORE, BE IT RESOLVED that effective this date, the following brokerage
firms are designated for the sole purpose of investing City funds in Federa] govemment instruments
or other authorized investments allowed by State statutes and consistent with the formal investment
policy of the City:
Dain Rauscher Cmp_
Minnesota Municipa] Money Market Fund (4M Liquid Asset and 4M PLUS Funds)
Wells Fargo Brokerage Services, LLC
Salomon Smith Bamey Inc,
BE IT :FURTHER RESOLVED, that the Treasurer is authorized to take whatever actions
are necessary to make investments at the aforesaid brokerage firms and to ascertain that adequate
security, as required by the laws of the State of Minnesota, is fumished by the issuing bank or
savings and loan to protect the City's deposited funds against financial loss; and
BE IT FURTHER RESOLVED, that no collateral be required for Federa] government
instruments since these investments are backed by the full faith and credit of the United States
government.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th
DAY OF JANUARY, 2006,
Beverly Aplikowski, MA YOR
ATTEST:
Michelle A. Wolfe, Administrator
\\Metro-inet.us\ArdenHil[s\Admin\Council\Resolutions\2006\06-03, Designating Brokerage Firms.doc
.
.
.
~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO, 06-04
RESOLUTION DESIGNATING MONEY MARKET DEPOSITORIES
FOR INVESTMENT PURPOSES
WHEREAS, Resolution No,06-02 designates the U,S. Bank St. Paul, N,A. as the official
depository for funds of the City of Arden Hills for calendar year 2006; and
WHEREAS, it is desirable to invest City funds at the highest available interest rate;
NOW THEREFORE, BE IT RESOL YED that effective this date, the following money
market funds are designated additional depositories for the sole purpose of investing cash or cash
equivalent funds of the City of Arden Hills:
Minnesota Municipal Liquid Asset Fund (4M Liquid Asset and 4M PLUS Funds);
Wells Fargo Government Money Market Fund; and Salomon Smith Barney Money Funds
Government Portfolio Class A,
BE IT FURTHER RESOLVED, that the Treasurer is authorized to take whatever actions
are necessary to make investments in the aforesaid money market funds and to ascertain that
adequate security, as required by the laws of the State of Minnesota, is furnished by such money
market funds to protect the City's deposited funds against tinancialloss,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TIllS 9th
DAY OF JANUARY, 2006,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
\\Metro-ineLus\ArdenIJills\Admin\Council\Resolutions\2006\O6-04, Designating Additional Money Market Depositories.doc
.
.
.
~
~~HILLS
CITY OF ARDEN lIILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 06-05
RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS
WHEREAS, the U,S, Bank St. Paul, N, A. is the depository in which funds of the City of Arden
llills may be deposited, and a cOJporate resolution with respect thereto is presently in effect authorizing the
deposit and withdrawal of fimds; and
\VHEREAS, the City of Arden Hills desires to add to and snpplement said corporate resolution
with the following resolution:
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that anyone of the following persons: Michelle A, Wolfe, City Administrator; Murtuza
Siddiqui, Treasurer; Beverly Aplikowski, Mayor, is authorized, on behalf of this corporation, to give
instructions by telephone to the U.S, BANK ST PAUL, N, A., to transfer funds on deposit with the bank:
a, to other accounts of this corporation with the bank; or
b. to other accounts of this corporation with other banks,
2,
The bank is authorized to act on such telephonic instructions reccived by it from anyone who
represents himself to be any of the above-named persons whether or not his voice resembles the
voice of such person,
3. The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist
upon written instructions signed by anyone of the persons named in paragraph I ofthis resolution,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, Administrator
\\Melro-inet. us\ArdenHills\.A..dmin\Coul1ciJ\Rcsolulions\2006\06-05. Transfer of Funds.doc
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~J:IILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-06
A RESOLUTION DESIGNATING CITY OF ROSEVILLE AS
THE CITY'S REGISTERED ENGINEER
WHEREAS, the City Council annually designates an independent firm or City to
contract with the City of Arden Hills for engineering services;
THEREFORE, BE IT RESOLVED: The City of Arden Hills designates the City of
RoseviJle as its 2006 Registered Engineer.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A, Wolfe, ADMINISTRATOR
\\M ctro-inct.us\A.rdenHills\Admi n\Counci I\Resolutions\2006\06~06, Appointing City of Rose-ville-Civil Engineer.doc
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~ILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-07
A RESOLUTION DESIGNATING PETERSON, FRAM AND BERGMAN AS THE
CRIMINAL AND CIVIL LEGAL SERVICES CONSULTANT
WHEREAS, the City Council annually designates an independent firm to contract with
the City for criminal and civillegaJ services;
THEREFORE, BE IT RESOLVED: The City of Arden Hills designates the law firm of
Peterson, Fram and Bergman as the 2006 Criminal and Civil Legal Services Consultant.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A, Wolfe, ADMINISTRATOR
\\!\1c1ro-inct.us\ArdenHiIIs\Admin\Council\Resolutions\2006\06-07, Appointing reierson, Fram and Bergmann as Criminal and Civil
CoundLdoc
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~Hn..LS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-08
A RESOLUTION DESIGNATING
THE SHOREVIEW/ARDEN HILLS BULLETIN
AS THE
LEGAL NEWSPAPER
WHEREAS, the City Council annually designates a local publication as the City's legal
newspaper;
THEREFORE, BE IT RESOLVED: The City of Arden Hills designates The
Shoreview/Ardcn Hills Bulletin as thc 2006 Legal Newspaper.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN lIILLS TlIIS
9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
\\M etm-ineL us\A rden H ills\Admin\Council\Resolutions\2006\06-08, Designating Legal N ewspaper.doc
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~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-09
A RESOLUTION DESIGNATING 2006 FINANCIAL AUDITOR
WHEREAS, the City annually designates an independent firm to contract with
the City for external financial auditing,
THERE.FORE, BE IT RESOLVED that the City of Arden Hills designates
Abdo, Abdo, Eick & Meyers as the 2006 Financial Auditor.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9TH DAY OF JANUARY, 2006,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A, Wolte, ADMINISTRATOR
\\Metro-incLus\ArdenHiIIs\Admin\Council\Resolutions\2006\06-09, Designating 2006 Financial Auditors.doc
.
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~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-10
A RESOLUTION APPOINTING 2006 PLANNING COMMISSION
WHEREAS, the City Council amlUally appoints residents to serve in an advisory
capacity to the City Council regarding planning and zoning issues;
THEREFORE, BE IT RESOLVED: The City Council appoints the following residents
to serve on the 2006 Planning Commission:
Chair, David Sand
Vice Chair, Clayton Zimmerman
Ken Bezdicek
Clayton Larson
Elizabeth Modesette
David McClung
THEREFORE, BE IT FURTHER RESOLVED: The City Council appoints David
Grant as Council Liaison, Beverly Aplikowski as the alternate Council Liaison, Community
Development Director Karen Barton and City Planner James Lehnhoff as Staff Liaisons to the
2006 Planning Commission.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
\\Metro-inet.us\.A.rdcnHifls\Admin\Council\ResoJutions\2006\06-10, Appointing Planning Commission and Liaisons.doc
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~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO, 06-11
A RESOLUTION APPOINTING
2006 PARKS, TRAILS AND RECREATION COMMITTEE
WHEREAS, the City Council annually appoints residents to serve III an advisory
capacity to the City Council regarding parks, trails and recreation issues;
THEREFORE, BE IT RESOLVED: The City Council appoints the following residents
to serve on the 2006 Parks, Trails and Recreation Committee:
Chair, Bill Henry
Vice-Chair, Roberta Thompson
Don Messerly
Rich Straumann
Jim Crassweller
Steve Zilmer
Joani Werner
David McClung
Lanny Baumann
Derrek Hames
THERFORE BE IT FURTHER RESOLVED: The City Council appoints Gregg
Larson as the Council Liaison, Beverly Aplikowski as Alternate Council Liaison, Director of
Operations and Maintenance Thomas Moore, and Recreation Supervisor Michelle Olson as Staff
Liaisons to the Parks, Trails and Recreation Committee,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
.
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~
,^~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-12
A RESOLUTION APPOINTING
2006 COMMUNICATIONS COMMITTEE AND CABLE COMMISSION
\VHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding communications and newsletter;
THEREFORE, BE IT RESOLVED: The City Council appoints the following residents
to serve on the 2006 Communications Committee:
Fran Holmes-Chair
Lois Rem
Mary Nosek
Arlene Mitchell
Evan Cordes
THEREFORE, BE IT RESOLVED: The City Council appoints Craig Wilson and City
Councilmember Brenda Holden (Alternate) to serve on the 2006 Cable Commission:
THERFORE BE IT FURTHER RESOLVED: The City Council appoints Brenda
Holden as the Council Liaison and Assistant to the City Administrator Schawn Johnson as the
Staff Liaison to the 2006 Communications Committee,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY OF JANUARY, 2006.
Beverlv Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
\\Metro-inet.us\Arder:Hllls\Admin\Council\Resolutlons\2006\06-] 2, Appointing Communications Committee and Liaisons.doc
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/]'\~ HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO, 06-13
A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE LAKE
JOHANNA FIRE DEPARTMENT OPERATIONS BOARD
AND BUDGET BOARD
WHEREAS, the City Council annually appoints a liaison to the Lakc Johanna
Fire Operations Board and Budget Board,
THEREFORE, BE IT RESOLVED that the City Council hereby appoints
Gregg Larson to serve as 2006 City Council liaison and David Grant (Alternate) to serve
on the Lake Johanna Fire Operations Board and Budget Board,
ADOPTED BY THE CITY COUNCIL OF TIlE CITY OF ARDEN HILLS
TIllS 9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
\\Metro-inctus\ArdcnHills\Admin\Council\ResolutiollS\2006\O6-13, Appointing Council Liaison to Lake Johanna Fire Operations
Board and Budget.doc
.
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~
~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-14
A RESOLUTION APPOINTING 2006 ECONOMIC DEVELOPMENT COMMISSION
WHEREAS, thc City Council annually appoints residents to serve in an advisory
capacity to thc City Council regarding development issucs;
THEREFORE, BE IT RESOLVED: The City Council appoints the following residents
to serve on the 2006 Economic Developmcnt Commission:
Bruce Kunkel, Chair
Chris Asbach
Dale Beane
Kevin Kelly
Ray McGraw
Jim Paulct
Ed Wemer
THEREFORE, BE IT FURTHER RESOLVED: The City Council appoints Mayor
Beverly Aplikowski as Council Liaison and Community Development Director Karen Barton as
StatTLiaison to the 2006 Economic Development Commission,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
9th DAY 01<' JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A, W olfe, ADMINISTRATOR
\\Metro-inel.us\Arden Hills\AdmiJl\CoundI\ResolufjoJls\2006\06-14~ Appointing Economic Development ComiUce and Liaisons.doc
.
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~HlLLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-15
A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE RAMSEY
COUNTY LEAGUE
WHEREAS, the City Council appoints a liaison to the Ramsey County League,
THEREFORE, BE IT RESOLVED that the City Council hereby appoints
Mayor Beverly Aplikowski and Council Member David Grant (Alternate) to serve as
2006 City Couneilliaison to the Ramsey County League,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN llILLS
THIS 9th DAY OF JANUARY, 2006,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A, Wolfe, ADMINISTRATOR
\\Metro-inc1.us\ArdenHills\Admin\Council\Resolutions\2006\06-15, Appointing Council Liaison to Ramsey County League.doc
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~HlLLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-16
A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO THE
MINNEAPOLIS METRO NORTH CONVENTION AND VISITORS BUREAU
WHEREAS, the City Council appoints a liaison to the Minneapolis Metro North
Convention and Visitors Bureau,
THEREFORE, BE IT RESOLVED that the City Council hereby appoints
Mayor Beverly Aplikowski to serve as the 2006 City Council liaison and City
Administrator Michelle Wolfe (Alternate) to the Minneapolis Metro North Convention
and Visitors Bureau,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9th DAY OF JANUARY, 2006,
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
\\Metro--inet. us\ArdenHills\Admin\CounciJ\ResoJulions\2006\06-16, Appointing Minneapolis Convention Visitors Committee
Memher.doc
.
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~ILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-17
A RESOLUTION APPOINTING CITY COUNCIL LIAISON TO NORTHWEST
YOUTH AND FAMILY SERVICES
WHEREAS, the City Council appoints a liaison to the Northwest Youth and
Family Services,
THEREFORE, BE IT RESOLVED that the City Council hereby appoints
Brenda Holden to serve as the 2006 City Council liaison and Mayor Beverly Aplikowski
(Altemate) to Northwest Youth and Family Services,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9th DAY OF JANUARY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
\\Melro~ineLus\!\rdenHiIls\Admin\Council\Resolutions\2006\06-17, Appointing Council Liaison to Northwest Youth and Family
Services_doc
.
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~HlLLS
City ot Arden Hills
Request for Council Action
Agenda Item 3.5
Lift Station #7 MOU
Budgeted Amount: -1!l;!
Actual Amount: -1!l;!
Funding Source: n/a
Prepared by: Greg Brown
Dept.: Engineering
Council Mtg, Date: Jan 9, 2006
Final Action Needed By: Jan 9, 2006
Council Action Request:
Approve Memorandum of Understanding Between the City of Arden Hills and Presbyterian Homes of
Arden Hills, Inc, in the matter of Lift Station #7 pump equipment. Authorize Staff to execute all necessary
documents pertaining to the MOU,
Staff Recommendation:
The Arden Hills City Engineer, City Administrator and City Attorney have reviewed the language in the
MOU and recommend that the Council authorize the execution of the MOU,
Advisory Commission Action:
Commission
__ Plal1ning
PTRC
Date
Action
_ NotApPJicable
Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
o Resolution (No, )
o Ordinance (No. )
[8J Engineering Recommendation:
The MOU requires Presbyterian Homes for the full purchase price of two chopper pumps and a
spare parts kit (accomplished in June, 2005 by Presbyterian Homes). The City is responsible for
normal maintenance and operation of the station, Future pump replacement whether due to age
or condition of the pumps will be performed by Arden Hills and partially reimbursed by
Presbyterian Homes for the incremental cost of chopper pumps over standard 5 HP sewage
pumps at that time, This equates to approximately a $9,000 incremental cost per pump today,
The MOU is a fair and reasonable solution to the problems that had been experienced at Lift
Station #7 as a result of sewage produced by Presbyterian Homes,
o Attorney Recommendation:
o Other:
Financial Implications:
Presbyterian Homes purchased new pumps for Lift Station #7 at no cost to City and will participate on a
prorated basis for future pump replacement costs at Lift Station #7,
.
Administrator/Staff Comments:
Page 1 of 1
CITY OF ARDEN HillS
PRESBYTERIAN HOMES OF ARDEN HillS, INC.
.
MEMORANDUM OF UNDERSTANDING
LIFT STATION #7
1,0 PARTIES. This Memorandum of Understanding is entered into by and between
THE CITY OF ARDEN HillS, a Minnesota statutory city (the "City") and
PRESBYTERIAN HOMES OF ARDEN HillS, INC., a Minnesota non-profit
corporation ("Presbyterian Homes"),
2,0 RECITALS,
A. City Sanitary lift Station #7 ("lift Station #7) receives sewage from the
southwest portion of the City, lift Station #7 was equipped with two (2)
submersible five (5) horse power standard sewage pumps ("5 HP
Pumps").
B, The southwest portion of the City is predominately a single family
residential neighborhood, but also includes an assisted living facility
owned and operated by Presbyterian Homes (the "Assisted living
Facility").
c.
The Assisted living Facility residents and/or staff discharge soiled
clothing and diapers into the sanitary sewer system which flows from the
Assisted living Facility to lift Station #7.
.
D. The discharge of the sewage from the Assisted living Facility clogs the
pumps in lift Station #7 which requires constant and excessive
maintenance by the City's public work staff in order to ensure that lift
Station #7 continues to function properly.
3.0 UNDERSTANDING. In recognition of the unusual and costly maintenance
necessitated by the discharge from the Assisted living Facility, Presbyterian
Homes paid for the purchase of two (2) submersible chopper pumps (the
"Chopper Pumps") to be installed by the City at lift Station #7 and for the
purchase of a spare part kit for such pumps, subject to the following
conditions:
A. The Chopper Pumps and spare part kit will be owned by the City,
B. Upon installation of the Chopper Pumps, the City will maintain the
Chopper Pumps as part of its routine maintenance program.
c.
When the Chopper Pumps for lift Station #7 need to replaced,
Presbyterian Homes will reimburse the City for the difference between
.
.
.
.
the cost of the Chopper Pumps and the cost of 5 HP Pumps at the time
of replacement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day
and year first above written,
CITY OF ARDEN HILLS
By:
Beverly Aplikowski
Its: Mayor
PRESBYTERIAN HOMES OF ARDEN HILLS, INe.
By:
Name:
Its:
STATE OF MINNESOTA )
)
COUNTY OF )
On this _ day of , 2005, before me, a notary public within
and for said county, personally appeared Beverly Aplikowski, to me known to be the
Mayor of the City of Arden Hills, and she executed the foregoing instrument and
acknowledged that she executed the same by authority of and on behalf of City of
Arden Hills.
Notary Public
STATE OF MINNESOTA )
)
COUNTY OF )
On this _ day of ,2005, before me, a notary public within
and for said county, personally appeared , to me known to be
the of the Presbyterian Homes of Arden Hills, Inc., a
Minnesota corporation, and s/he executed the foregoing instrument and
acknowledged that s/he executed the same by authority of and on behalf of the
corporation,
Notary Public
F:\users\Janice\Jerry\Arden Hills\Presbyterian Homes - Memo of Understanding.doc
.
~
~HILLS
City ot Arden Hills
Request for Council Action
; . . Hv;':
Agenda Item I 3.TIIli
Revised Special Use Permit for Presbyterian Homes
Budgeted Amount: SO.OO
Actual Amount: SO.OO
Funding Source: n/a
Prepared by: KeB
Depl.: CD
Council Mtg, Date: 1/9/2006
Final Action Needed By:
Council Action Request:
Authorize the Mayor to sign the revised Special Use Permit, reflecting the correct name and legal
description for the property,
Staff Recommendation:
Recommend signing
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not
Supporting Documents (which are attached to this Action Form):
.
[8J Memo/Letter:
D Resolution (No. )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
[8J Other:
Revised Special Use Permit for Presbyterian Homes
Financial Implications:
none
Administrator/Staff Comments:
.
Page 1 of 1
~
---A~ HILLS
MEMORANDUM
.
DATE:
January 5, 2006
TO:
Mayor Aplikowski and City Council Members . ~
Karen Barton, Community Development Directo~L/
FROM:
SUBJECT:
Revised Special Use Permit for Presbyterian Homes of Arden Hills, mc,
Planning Case File #05-17
The Special Use Permit which was drafted in connection with the amendment allowing for the
addition to the south end of the McKnight Care Center on the property, was returned by the
Ramsey County Registrar of Titles because the name of the permittee had been changed and the
legal description of the property had been changed. Our City Attorney's, Peterson, Fram, & .
Bergman, were unaware of this when they prepared the original Special Use Permit. The
information had simply been taken from a prior permit.
Staff is requesting the Mayor execute the revised Special Use Permit, reflecting the correct name
and legal description, so the document can be properly filed with the County Registrar.
No other changes have been made to the Special Use Permit, and all conditions remain,
.
.
.
.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT
CASE NO. 05-17
1,0 Recitals.
A,
Presbyterian Homes of Arden Hills, Inc" a Minnesota non-profit corporation
(the "Permitee") represents that it is the record fee owner of the following
described property situated in Ramsey County, Minnesota, to wit (the
"Property") :
That part of Government Lot 5 in the Southeast Quarter of
Section 33, Township 30 North, Range 23 West, and Lot 27,
Auditor's Subdivision No, 80, Ramsey County, Minnesota,
according to the recorded plat thereof, described as follows:
Beginning at the southwest corner of the Southeast Quarter of
said Section 33; thence South 89 degrees 58 minutes 56
seconds East (assumed bearing based on Ramsey County
Coordinates, NAD 83, published December 17,1991) along
the south line of said Southeast Quarter, 630.00 feet to its
intersection with the southerly extension of the westerly line of
Johanna Narrows, according to the recorded plat thereof,
thence North 19 degrees 02 minutes 53 seconds East, along
said westerly line extended 935.39 feet to the northwest
corner of said plat of Johanna Narrows; thence North 33
degrees 53 minutes 27 seconds East along a line drawn to a
low point in Lake Johanna as established by the Ramsey
County Surveyor from a published DNR Lake Map, Code
Number D-0077, said low point having coordinate values of
Northing 190770 feet and Easting 554570 feet, said
coordinate values are based upon Ramsey County
Coordinates, NAD 83, Published December 17,1991,30
feet, more or less, to the shoreline of Lake Johanna; thence
northwesterly along said shoreline to its intersection with a
line drawn South 83 degrees 21 minutes 32 seconds West
from said low point, to the point of intersection of the Original
Government Survey Meander line and the northwesterly line of
said Lot 27; thence South 83 degrees 21 minutes 32 seconds
West, along last described line, 15 feet, more or less, to said
intersection; thence South 46 degrees 56 minutes 01 seconds
West, along the said northwesterly line of Lot 27, 177.10 feet
to the north line of said Government Lot 5; thence South 89
degrees 51 minutes 59 seconds West, along said north line
611.49 feet to the west line of said Southeast Quarter; thence
South 00 degrees 26 minutes 11 seconds East, along said
west line, 1313.28 feet to the point of beginning and there
terminating,
.
The North and East boundaries of the above-described parcel
have been determined pursuant to Court File No. C7-00-
10198, and marked by Judicial Landmarks,
Certificate of Title No, 513278
B,
The Property is located in an R-2 Zoning District.
.
C.
The City of Arden Hills has issued prior special use permits and amendments
to special use permits for the Property as contained in Planning Case File
Nos. 70-52,73-10 and 75-17A,
D, On May 31,2005, the Senior Housing Partners, on behalf of Permitee,
submitted a completed application for review of a special use permit
amendment which would allow an addition to the south end of the McKnight
Care Center on the Property.
E, At a public hearing on June 6, 2005, the Arden Hills Planning Commission
reviewed the application, the report and recommendations of the Arden Hills
City Planner, the comments made at the public hearing, and recommended
approval of the special use permit (the "SUP") subject to certain conditions.
2.0 Approval of SUP, On July 11,2005, the Arden Hills City Council considered the
recommendations of the Arden Hills City Planner, the recommendations of the
Planning Commission, the effects of the proposed SUP on the health, safety,
convenience and general welfare of the owners and occupants of the surrounding
land, and the community as a whole; and adopted Resolution No. 05-46 approving
the SUP and allowing the Property to be used for the construction of an addition to
.
2
.
.
.
the south end of the McKnight Care Center. The approval of the Arden Hills City is
subject to the following conditions:
A. Revised Final Plans, The applicant shall submit revised plans, responsive to
the comments from the Plan Review Comments section (section 9) of the
July 6, 2005 Staff Report to the Planning Commission, contained in City
Planning File #05-12, for review and approval by the City Planner, City
Engineer, and City Building Official, prior to issuance of building permits.
B. landscaping Plans. The applicant shall submit a revised landscape plan for
review and approval by the City Planner prior to the issuance of an
occupancy permit.
C, Screening of Mechanical Operating Equipment. All mechanical operating
equipment shall be screened to meet City regulations.
D, Noise level of Mechanical Operating Equipment, All mechanical operating
equipment shall meet the City regulations for noise levels. If the City Council
determines that the noise level from the mechanical operating equipment is
not meeting City regulations for noise levels; the applicant shall be required
to reduce the noise levels from the mechanical operating equipment.
E,
Protective Fencing on the Retaining Wall, Protective fencing shall be
erected at the top of the retaining wall. Fencing may be decorative (wrought
iron) or a vinyl coated chain link style fencing (suggest black, brown, or dark
green),
F, Execution of an SUP Amendment Permit. Execution of an SUP Amendment
Permit drafted by the City Attorney and approved by the City Council prior to
the issuance of a Building Permit.
G, Necessary Approvals from Other Agencies. The applicant shall obtain all
necessary permits from the Rice Creek Watershed District, Ramsey County,
the State of Minnesota Department of Natural Resources and any other
governing agencies where applicable
3.0 Compliance, Permitee hereby agrees to comply with the conditions of approval for
the SUP,
Dated this _ day of
,200_ CITY OF ARDEN HILLS
By:
Beverly Aplikowski
Its: Mayor
3
Dated this _ day of
,200_ PRESBYTERIAN HOMES OF ARDEN HillS,
INC.
By:
Name:
Its:
STATE OF MINNESOTA )
)
COUNTY OF )
On this dav of , 200 , before me, a notary public within and
. -
for said county, personally appeared Beverly Aplikowski, to me known to be the Mayor of
the City of Arden Hills, and she executed the foregoing instrument and acknowledged that
she executed the same by authority of and on behalf of City of Arden Hills.
Notary Public
STATE OF MINNESOTA )
)
COUNTY OF )
On this _ day of , 200_, before me, a notary public within and
for said county, personally appeared , to me known to be the
of Presbyterian Homes of Arden Hills, Inc., a Minnesota non-profit
corporation, and s/he executed the foregoing instrument and acknowledged that s/he
executed the same by authority of and on behalf of the corporation.
Notary Public
F:\users\Janice\..lerry\'!\'rden l-lills\Presb Homes.-2 SUP.doc
4
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~
~HILLS
City otArden Hills
Request for Council Action
Prepared by: Greg Brown
Dept.: Engineering
Council Mtg, Date: Jan 9,2006
Final Action Needed By: Jan 9, 2006
Agenda Item 6.A.
2006 PMP RidQewood NeiQhborhood
Budgeted Amount: 1.764.000
Actual Amount: TBD
Funding Source: Multiple
Council Action Request:
Authorize City Engineer to prepare final plans and specifications for the reconstruction of the Ridgewood
Neighborhood streets as outlined in the Feasibility Report received August 8, 2005 and the attached
memo outlining general direction regarding project options,
Staff Recommendation:
Advisory Commission Action:
Commission
Date
Action
PTRC
Not
Supporting Documents (which are attached to this Action Form):
.
D Memo/Letter:
D Resolution (No, )
D Ordinance (No, )
[gJ Engineering Recommendation:
See attached memorandum,
D Attorney Recommendation:
DOther:
Financial Implications:
Final design per the professional services contract with URS is estimated to cost approximately $50,000,
Administrator/Staff Comments:
.
Page 1 of 1
URS
Agenda Item 6.A
.
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (612) 370"0700
Fax: (612) 370"1378
To:
File:
31809837
Ms, Michelle Wolfe!
City of Arden Hills
Copy:
Tom Moore/AH
Frank Ticknor/URS
From:
Greg Brown
URS Project Manager
Date:
January 4, 2006
Snbject:
2006 PMP Final Dcsign Authorization
Background
The Ridgewood Neigbborbood was identified for pavement reconstruction in 2006 as a part oftbe
ongoing City pavement management program, Neighborhood meetings were held in January and March .
and meetings with the Lake Johanna Beach Club were held in April and July, The Feasilibity Report for
the project was received by Council on August 8, 2005 and a public hearing was conducted on August 29,
2005,
The Feasibility Report included a number of project options to be considered by the Council. The report
and options were presented at the public hearing in August, 2005 and discussed at the December 19, 2005
Council W orksession,
Final Design Approach
The following is a summary of the Engineer's understanding of t~e Council's direction regarding the
options included with the Feasiblity Report:
a,
Ridgewood Court Option: No Reconstruction of Ridge wood Court, minor connection work at
north end as necessary to connect to Ridgewood Road,
Street Cross Section: Construct all streets to with surmountable curb and 22 feet of width between
face to face of curb
Siems Court Wall Option: Pursue a design which creates three individual driveways in lieu of the
single parallel driveway. Remove existing retaining wall, minimize new retaining wall area, Work
with residents on details of driveways, grading and walls,
Ridgewood Road ROW Issue: A portion of Ridgewood Road currently exists on private property
Pursue acquisition of approximately 2,030 square feet ofri3ht of way from property owner at
nominal or no cost. - Backup plan to reconstruct roadway with in existing ROW,
Roundabout Option: Roundabouts will not be included with the project.
Sidewalk Option: Sidewalks will not be included with the moject.
Assessments: The Beach Club Association property will be included as an assessable entity (12
equivalent units) resulting in an estimated unit assessment jo,te of$6,500, The assessment hearing
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b,
c,
d,
e,
f.
h,
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Memorandum
January 4, 2005
Page 2
will be held at the conclusion of the project instead of the beginning of the project.
1. Watermain Improvement Scope: Replacement of all valves, hydrants in neighborhood as
well as the watermain along Arden Place, Additional watermain would only be replaced if
conditions warrant from field inspection.
J, Sanitary Sewer Improvement Scope: Replace forcemain from LS #3 and LS #7
k, Storm Drainage Improvement Scope:
- Pursue agreement with residents adjacent to Lift Station #3 to incorporate public pond
- Pursue agreement with Island Beach Club to incorporate pondinglinfiltration in wetland
area along Ridgewood Road
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~H1LLS
City ot Arden Hills
Request for Council Action
Agenda Item 6.B,1~1'lj
Approval of Contract for Appraisal of Old City Hall site
Budgeted Amount: $0,00
Actual Amount: $3.400,00
Funding Source:
Prepared by: KCB
Dep!.: CD
Council Mtg, Date: 1/9/2006
Final Action Needed By:
Council Action Request:
Approval of Contract with BRKW Appraisals, Inc" for appraisal of Old City Hall site, specifying selection of
one of the following options:
1) Base appraisal for limited business use; $2,400,00
2) Base appraisal for limited business use, plus townhome development valuation; $3,150,00; or
3) Base appraisal for limited business use, plus townhome development valuation, and analysis and
estimate of a mixed use form of land utilization; $3,400,00
Staff Recommendation:
Recommend Approval
Advisory Commission Action:
Commission
Date
Action
Not
Not
. Supporting Documents (which are attached to this Action Form):
!SJ Memo/Letter:
o Resolution (No, )
o Ordinance (No, )
o Engineering Recommendation:
o Attorney Recommendation:
!SJ Other:
Appraisal Proposal from BRKW
Financial Implications:
$2,400,00 to $3,400,00
AdministratorlStaff Comments:
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Page 1 of 1
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~~HILLS
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MEMORANDUM
DATE:
January 5, 2006
TO:
Mayor Aplikowski and City Council Members
Karen Barton, Community Development Dirccto~
FROM:
SUBJECT:
Contract for appraisal of old City Hall site
The City received two responses for our request for proposals for an appraisal of the old City
Hall site at 1450 Highway 96. Attached is a copy of a proposal from BRKW Appraisals, lnc"
lowest complete bid, to conduct an appraisal ofthe old City Hall site at 1450 Highway 96,
Thc proposal contains several options that thc Council is asked to consider:
1.
A "base" appraisal estimating the land value based on limited business land use (i,e"
office, medical and/or limited retail), for $2,400,00;
An appraisal estimating the land value based on a townbome development of 7 units
per acrc, maximum, in addition to a valuation for limited business land use, for
$3,150,00; or
An appraisal estimating the land value for limited business use, valuation of a
townhome development, and analysis and estimate of a mixed use form of land
utilization, for $3,400,00.
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2,
3,
Additionally, staff is requesting dircction from Council to further clarify specifications to be
included in the appraisal.
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BRKW APPRAISALS, INC.
REAL ESTATE VALUATION SERVICES
December 19, 2005
City of Arden Hills
Attn: Karen Barton
Community Development Director
1245 West Highway 96
Arden Hills, Minnesota 55112-5743
Dear Ms, Barton:
Thank you for your letter dated December 9, 2005, in which you requested I provide you with an
appraisal proposal relating to the six acre tract of land at 1450 Highway 96, formerly used as the
City of Arden Hills Public Works facility,
Please be advised I can provide you with the requested land appraisal under the following terms
and conditions:
>- A complete appraisal of the land will be prepared in the form of a self contained report,
Three copies of the appraisal report will be submitted to you, The report will provide
summary information on the subject property as well as on value related market
information, including researched comparable land sales, found to be pertinent in the
valuation issues, The appraisal will conform to the standards and requirements ofthe
Uniform Standards of Professional Appraisal Practice (USP AP).
>- Three separate estimates of value will be provided. They are: (I) the market value of the
land based on a highest and best use for "limited business" development, (2) the market
value based on a townhouse form ofland use assuming the site could be developed at a
maximum density of seven units per acre, and (3) the approximate value ofthe land based
on a mixed use development whereby there would be retail on the main level with
residential housing units above,
>- The completed appraisal will be provided to you within five weeks time from the date I
receive notification of approval to proceed with the assignment.
>- The total appraisal fee will be in the amount of$3,400. The allocation of the fee is
$2,400 for the "base" report that arrives at an estimate of value based on limited business
land use; the sum of$750 for the second valuation section relating to the townhouse form
ofland use; and $250 for an analysis/discussion and estimate of a mixed use fonn ofland
utilization.
S P Rue E
TREE
31 4
C E N T R E.
SUI T E
1600 UNIVERSITY AVE 5T PAUL MN 55104
651.646.6114 fAX 651-6468086 brkw@brkwcom
The property rights to be appraised are the fee simple interest.
My understanding is that the subject property is depicted as the yellow colored area on the sketch
you provided for my reference, I'm somewhat puzzled by your statement that the property is
comprised of six PID numbers. Our plat book indicates the property identification number for
this city owned property is 22-30-23-21-0141 which, based on county records, has a land area of
approximately 6,82 acres, In that the legal description is a government survey that includes
existing road right-of-way, the net usable land area is probably about the six acres noted in your
letter. My proposal is for only the appraisal of this particular property, including the 35 feet
wide access easement that extends to Bamline Avenue,
I look forward to possibly working on this interesting valuation assignment. Please contact me at
your convenience is you require additional information on my part.
Respectfully submitted,
BRKW APPRAISALS, me,
J'C:;:-~ ~
Roger M, 'Rohrer
Vice President
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~HILLS
MEMORANDUM
DATE:
January 4, 2006
TO:
City Council Members
FROM:
Murtuza Siddiqui, Finance Director/Treasurer-w,s f'::n--j \r\ ^ ,
Thomas J. Moore, Operations and Maintenance Director ,~. / I v ~l...A..-
SUBJECT: Carroll vs, City of Arden Hills - Sewer Back-Up (Confidential Pending
Litigation)
BACKGROUND:
Please refer to Murtuza Siddiqui's memorandum dated January 4,2005 to Michelle Wolfe for
background information. This memorandum was previously distributed to the Council for a
confidential discussion.
DISCUSSION:
As you recall from the previous memorandum, three residents were impacted by the sewer back-
up, So far the City had settled with the Frid's in the amount of$25,000, The Matual claim
settled for $8,206.32, The outstanding claim remains open with the Carroll's, They were
originally claiming $18,800,14 for the damages, The League's attorney has negotiated the claim
amount down to $12,650,
The League's attorney feels this to be a reasonable and fair settlement,
RECOMMENDED ACTION:
Staff recommends that the City Council approve the recommendation from the League of
Minnesota Cities Insurance Trust's attorney to settle the Carroll claim for $] 2,650,
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~HILLS
MEMORANDUM
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DATE: January 4,2005
TO: Michelle Wolfe, City Administrator
FROM: Murtuza Siddiqui, Finance Director/Treasurer
SUBJECT: Damage Due to Sewer Back-Up (Confidential Pending Litigation)
BACKGROUND:
On June 25, 2003, sometime around 3:00 AM, there were sewer back-ups in three homes in
Arden Hills. The back-ups were due to the failure of a Lift Station(s). Around midnight, on this
day, there was a big storm with lightening. The lightening hit one of our Lift Stations that
caused it to malfunction, The malfunction caused the sewer back-up, which resulted in damage
to three properties. .
DISCUSSION:
As you are aware, all of our Lift Stations are connected to an alarm system which is activated
anytime there is a malfunction, In this situation, the alarm did work properly, Electro-
Watchman, the monitoring service company, notified one of our 0 & M staff persons about the
alarm around midnight. The staff person notified was not the individual on call that night. This
individual informed Electro-Watchman that he was not on call that night and provided the name
of the individual who was on call that night. It was assumed that Electro-Watchman would have
contacted the other staff person who was on call, However, there is no evidence that the person
who was actually on call was notified by Electro- Watchman,
Around 3:00 AM, the residents contacted the Sheriffs Office to inform about the sewer back.
The Sheriffs Office was able to establish contact with the City's staff who responded to the call.
Apparently, a number of Lift Stations were impacted by this storm and 0 & M staff were
working on these Lift Stations as well as attending to the customers who were directly impacted
by the sewer back.
The three residents impacted by the sewer back-up filed insurance claims with their respective
insurance companies and were reimbursed by them, The claims filed were for the following
amounts: Matuals' $9,677,72; Frids' $34,735.83; Carrolls' $8,000 - $10,000 (not settled), The
insurance companies representing the Matuals' and Frids' have filed a lawsuit against the City of
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Memo
Sewer Back - Up
2
. Arden Hills and Electro-Watchman. The matter has been under review since September, 2004
by the attorneys at the League of Minnesota Cities,
The League's attorney has informed us that the City will not be able to collect much from
Electro-Watchman, based on the language ofthe service agreement, which limits their liability to
$250 per occurrence,
Currently, only the Matuals' and Frids' are seeking damages, The Carrolls' have not yet filed a
lawsuit. The League's attorney believes that he might be able to settle the lawsuit for an amount
less than the claimed amount.
The League's attorney is being pressured by the attorneys from the other side to settle this
lawsuit, The League's attorney is seeking an approval from the City to proceed with the
settlement.
RECOMMENDED ACTION:
Infonnation is provided for information purposes, The Council should advice whether they feel
comfortable proceeding with this process.
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