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HomeMy WebLinkAboutCCP 02-13-2006 F \c. Co ~ ~HILLS Arden Hills City Council Mayor: Beverly Aplikowski Councilmembers: David Grant Brenda Holden Gregg Larson Vincent Pellegrin 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us REGULAR MEETING Monday February 13, 2006 City Vision A strong conununity that values our unique environment, our fiscal sOlUldness, and our tradition as a desirable cit in which to live, work, and la . Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES A. January 30, 2006 City Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Resolution No. 06-22: Approving North Suburban Youth Foundation's Charitable Gambling License Renewal Request 4. PUBLIC INQUIRIES/INFORMATIONAL 5. PUBLIC HEARINGS Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted b~ one motion under a Consent Calendar fonnat. There will be no sep~rate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and , considered separately in its normal sequence on tlle agenda. i I Publie InquirieslInformational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council. please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distrihuted to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. A. Bob Musil-Visit Minneapolis North-2005 Annual Report Arden Hills City Council Agenda February 13, 2006 Page 2 6. NEW BUSINESS A. Motion to Approve Ordinance #371-Revising the Peddlers, Solicitors, Schawn Johnson and Transient Merchants Ordinance B. Planning Case #05-21: Garfield Kachel, 1479 Arden Place-Variance James Lehnhoff Request C. Planning Case #06-001: Dennis & Ann Claridge, 4038 Valentine James Lehnhoff Court-Minor Subdivision D. Planning Case #06-002: Gary Findell, 1401 Skiles Lane-Minor James Lehnhoff Subdivision and Variance E. Planning Case #06-003: Celestica, 4300 Round Lake Road-SUP James Lehnhoff Amendment F. Planning Case #06-004: St. Paul Lodge #2 I.O.F. (Old Fellows), James Lehnhoff 1174 Edgewater Avenue North-Minor Subdivision and Consolidation 7. UNFINISHED BUSINESS CITY COUNCIL REPORTS A. Councilmember Pellegrin B. Councilmember Grant C. Councilmember Holden D. Councilmember Larson E. Mayor Aplikowski ADJOURN Closed Session- Immediately Following the Regnlar City Conncil Meeting: -Discuss a Personnel Matter . . . Message Page 1 of 1 Jackie Freppert From: Jackie Freppert Wednesday, February 08, 20068:31 AM timesaver02@aol.com; bob. fletcher@co.ramsey.mn.us; bulletin@lillienews.com; cwilson@ctv15.org; dprobst@mspmac.org; egurnon@pioneerpress.com; focus@mnsun.com; kgprophet@aol.com; kmaltman@msn.com; mlsmith@startribune.com; smccann@startribune.com; sschroeder@smithmicrotech.com Subject: CC Agenda for 2/13/06 Sent: To: Jackie Freppert, Office Support Specialist City of Arden Hills Phone 651.634.5120 Fax 65] .634.5137 www.ei.arden-hills.mn.us 2/8/2006 . ~ q\~HILLS CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 30, 2006 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Brenda Holden, and Vincent Pellegrin. Absent: None. . Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Karen Barton; Assistant to the City Manager, Schawn Jolmson; City Planner, James Lehnhoff; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. January 9,2006 City Council Meeting B. January 9,2006 Work Session Meeting Councilmember Holden requested the following changes: January 9, 2006 Work Session Minutes, Page I, change Councilmember Larson as being absent. Councilmember Grant requested the following changes: None. Councilmember Larson requested the following changes: Requested his absence be noted as an . excused absence in both the Council meeting Minutes and Work Session Minutes. Mayor Aplikowski requested the following changes: None . . . ARDEN HILLS CITY COUNCIL - January 30, 2006 2 Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the January 9, 2006 Council Meeting Minutes and the January 9,2006 Council Work Session Minutes as amended. Thc motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 06-19: Approving Minnesota USA Wrestling's Charitable Gambling License Renewal Request c. Resolution No. 06-20: Approving 621 Foundations Charitable Gambling License Renewal Request d. Resolution No. 06-21: Approving St. Mary's Romanian Orthodox Church Charitable Gambling License Renewal Request e. Payment #6 to Arnt Construction for the 2005 PMP Project in the amount of $234,331.17 f. Motion to Approve the Proposal Submitted by Chuck Wagon Catering Company in the amount of$4,185.45 for the Celebrating Arden Hills Annual Catered Meal Event g. Motion to Approve the IRS Mileage Reimbursement Rate/Policy Amcndment MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INOUlRIES/INFORMATIONAL None. 5. PUBLIC HEARINGS Mayor Aplikowski introduced the new City Planner, James Lehnhoff. Mr. Lehnhoff summarized his background for Council. 6. NEW BUSINESS A. MOTION TO APPOINT VINCENT PELLEGRIN AS THE CITY OF ARDEN HILLS COUNCILMEMBER FOR THE REMAINDER OF THE JANUARY 30. 2006 TO DECEMBER 31. 2006 ELECTION TERM Ms. Wolfe stated on November 2, 2005, City Councilmember Lois Rem announced her resignation from the Arden Hills City Council effective December 31, 2005. On December I, 2005, City staff began recruitment efforts to fill the vacant seat. The vacant City Council seat was advertised in the local newspapers, on the City's website, and through the local access cable channel. The City Council received six applications for the open seat. On January 20'\ six ARDEN HILLS CITY COUNCIL - January 30, 2006 3 applicants participated in the formal review process. The interviews were conducted by Mayor . Beverly Aplikowski and Councilmembers Brenda Holden and David Grant. After careful thought and deliberation, the recommended candidate for the vacant City Council seat is Mr. Vincent Pellegrin. Mr. Pellegrin is currently the Chief Operating Officer for Metro Transit. He is also a volunteer fire fighter for the City of New Brighton. He is currently the President of the North Suburban Hazardous Materials Team, which is comprised of the Lake Johanna, New Brighton, Vadnais Heights, and Falcon Heights fire departments. Mr. Pellegrin has twenty-six years of experience in the public sector field and is looking forward to assuming a more active role in the public policy making process for the City of Arden Hills. All members of the City Council have commented on the quality of the candidates for the vacant Council seal, and the difficulty of choosing only one. The City is very grateful to all residents who took the time to apply for this very important position in the City. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve appoint Vincent Pellegrin as the City of Arden Hills Councilmember to complete the remainder of the January 30, 2006 to December 31, 2006 election term. The motion carried unanimously (4-0). Swearinl! in Ceremony for Councilmember Vincent Pellel!rin . Mayor Aplikowski administered the oath of office to Vincent Pellegrin. B. Resolution 06-18: Recol!nizinl! Dave Scberbel as tbe 2005 Emplovee of tbe Year recipient and Mike Scbifskv for bis twentv-five vears of service to tbe City of Arden Hills Ms. Wolfe stated on January 12th, the City of Arden Hills held its first annual employee recognition luncheon. At the employee recognition luncheon the following awards and honors were given to the City of Arden Hills staff members: Building Official Dave Scherbel was named the City of Arden Hills 2005 Employee of the Year Operations and Maintenance Worker Mike Schifsky was recognized for his 25 years of service to the City of Arden Hills. She requested Council approve Resolution 06-18 recognizing Dave Scherbel and Mike Schifsky for their recent accomplishments. . MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to Approve Resolution 06-18, Resolution Recognizing Dave Scherbel for being named the 2005 Employee of the Year and to Mike Schifsky for his twenty-five years of service to the City of Arden Hills. The motion carried unanimously (5-0). . . D. . ARDEN HILLS CITY COUNCIL - January 30, 2006 4 C. Planninl!: Case 05-22: 3988 Glenview Avenue Variance Mr. Lehnoff stated the applicant, Sandra Kennedy, submitted a variance application to rebuild a home on her property at 3988 Glenview Avenue that was destroyed by fire and is not habitable. The applicant plans to demolish most of the structure and rebuild a new home that utilizes the existing footprint and a small portion of the existing foundation. This proposal requires a variance to reduce the required 40- foot structure setback from the Lake Valentine Road and Glenview Avcnue rights-of-way. The new structure will be set back 25.81 feet from the Lake Valentine right-of-way and 33.42 feet from the Glenview Avenue right-of-way, which is the same as the previous structure. He noted at the January, 2006 Planning Commission meeting, the Commissioners recommended unanimous approval subject to two conditions as noted in staff's January 18,2006 report. Sandra Kennedy, applicant, inquired about the height of the roof and the driveway. She asked what were the two conditions for approval. Mr. Lehnhoff stated the two conditions did not address the roof or driveway. He summarized what the conditions of approval were. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve Planning Case 05-22: 3988 Glenview Avenue Variances subject to the two conditions as noted in staffs January 28, 2006 report. The motion carried unanimously (5-0). Planninl!: Case 05-23: Corporate Express. 500 KW Standbv Generator Mr. Lehnhoff stated the applicant, Corporate Express, has submitted a Site Plan Review application to install an emergency generator for their facility at 1233 West County Road E. Corporate Express is a distributor of office supplies and equipment for businesses and organizations. This facility contains office and warehouse space and serves as a distribution center. The proposed generator will provide power to the facility in emergency situations when the primary power to the building is interrupted. He noted at the January, 2006, Planning Commission meeting, the Commissioners recommended unanimous approval subject to three conditions as noted in staffs January 18,2006 report. Mr. Dale Paakkonen, Representative for Corporate Express, presented a letter dated January 16,2006 from Wagner Power Systems as requested by the Planning Commission addressing the sound attenuation for the generator. He stated they wanted to put in a generator to allow the business to continue during a power outage. He indicated the generator would only be used in tbe event of an emergency power outage. He summarized for Council the decibel ranges from different distances. Councilmember Holden inquired how the manufacturer would get the generator down to 75 decibel at 23 feet. Mr. Paakkonen responded the manufacturer would take off the outer cover and insulate the inside and replace the outer cover. Councilmember Holden asked how often would the generator need to be tested. Mr. Paakkonen responded the generator would only be used in emergency purposes, but the ARDEN HILLS CITY COUNCIL - January 30, 2006 5 generator needed to be run once a week for 15-20 minutes and he indicated the timer could be . preset to run at the most convenient time for the City and the neighboring properties. Councilmember Larson stated he believed the trains that ran through the area would be far louder than any generator would be. He stated the likelihood of a generator operated only in an emergency would be a disruptive factor was minimal. Councilmember Grant stated he believed 95 decibels was louder than a train and 95 decibels was quite loud, but with the sound materials they were proposing to put in was apparently the best they could do. He noted the existing neighbors were there today, but it might be a different business in the future or redevelopment could occur, and he wanted Council to keep this in mind. He stated he was not necessarily against this proposal however. Councilmember Holden asked what time would the testing of the generator take place. Mr. Paakkonen responded they would do the testing whenever the City wanted them to. Mayor Aplikowski stated she believed the generator being tested during the day would be the best option and she would leave it up to them as to whether it would be morning or afternoon. Councilmember Larson suggested they invite their neighbors over the first time the generator is being tested so they would know where the noise was coming from when they heard it. Mr. Paakkonen responded he had spoken with the sllrrounding neighbors and they did not have any issue with the generator and had actually asked for the manufacturers information. . Councilmember Larson asked if applicant would be able to meet the 65 decibels at the property line. Mr. Lehnhoff responded it was not possible for them to meet the 65 decibels at the property line and this condition would need to be amended. Councilmember Pellegrin asked what the manufacturer had told them as to how much sound attenuation they could get. Mr. Paakkonen summarized the manufacturer's specifications. Councilmember Pellegrin stated the item that was going to make the most noise was the fan. He asked what was possible with respect to manufacturer's specifications. Mr. Joe Denzel, Corporate Express, responded the letter submitted at the meeting was what was feasibly possible. CouncilIIlember Pellegrin asked ifthey had looked at the exhaust emissions that came from the generators. Mr. Joe Denzel stated the generator purchased had the new emission requirements for the State of California and met the most stringent requirements today. Councilmember Larson requested under condition 3 they delete the submission of a noise mitigation plan and require they add the sound absorbent material that would reduce the noise to the 7 5-decibellevel at 23 feet. . Councilmember Holden asked them if they could get the decibels down to 65. Mr. Joe Denzel responded it was possible to go down farther, but they could not afford to go down any further than 75 decibels; it was not economically feasible for them. ARDEN HILLS CITY COUNCIL - January 30,2006 6 Mayor Aplikowski suggested they add a Condition 4 to read: In the future if there were any . complaints, Corporate Express will work with City staff to mitigate the complaint. Mr. Filla stated there were two things in the January 16 letter, one the sound absorbing baffle and the roof mount of the exhaust silencer. He asked if both of those things were going to be done. Mr. Joe Denzel responded that was correct. Mr. Filla recommended Condition 3 read: Compliance with the sound attenuation and procedures as described in the January 16,2006. letter are followed. Councilmember Holden requested Condition 5 to read: Corporate Express will work with staff to find the appropriate time for the weekly testing. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve Planning Case 05-23: Corporate Express, 500 KW Standby Generator subject to the two conditions as noted in staff's January 18, 2006, report and the addition of the three conditions as requested at tonight's meeting. The motion carried unanimously (5-0). 7. UNFINISHED BUSINESS None. . CITY COUNCIL REPORTS Ms. Wolfe - Stated there would be a closed session following the regular Council meeting to discuss a pending City arbitration. Councilmember Holden - Stated the Newsletter Committee meets tomorrow at 5:30 p.m. at City Hall. Councilmember Grant - Summarized for Council the Planning Commission meeting January mceting. . Councilmcmber Larson - Stated he was unable to attend the January 9 meeting due to a busincss trip, but he wanted to make some comments regarding Arden Plaza, which was discussed at the January 9 Council meeting. He stated he cared a lot about the quality of development that took place in the City and in the past the Council had not led enough with respect to their expectations of developers. He stated the Arden Hills City expectations should be more than the neighboring cities and he believed Arden Plaza gave them a golden opportunity to say up front what they wanted from developers. He stated their attitude should be that they want to see quality development in the City and the materials set forth in the Zoning Code need to be followed. He stated he was not sure what the process was to get to the guidance they needed to do or they would lose the opportunity to say what they wanted to do with Arden Plaza. Councilmcmber Holden noted the Council had discussed a lot of these issues at the Council meeting and suggested Councilmember Larson watch the meeting tape. I ARDEN HILLS CITY COUNCIL - January 30, 2006 7 Councilmember Pellegrin - Stated he was looking forward to the privilege of being a . Councilmember and representing the citizens and he thanked the Council for this opportunity. Mayor Aplikowski - Inquired as to when the retreat was going to be held. Ms. Wolfe responded it would be held on March 10 and 11, 2006. Mayor Aplikowski - Stated she had attended an eminent domain meeting this morning with the Community Development Director Barton. City Administrator Wolfe attended a Met Council meeting. Ms. Barton and Ms. Wolfe summarized the meetings that they attended for the City Council. Mayor Aplikowski - Stated they had received an invitation to joint Mayor Coleman at the Winter Carnival on February 4 from 4:00 ~ 6:00 p.m. She indicated if any Councilmember was interested in attending, to talk to her. Closed Session Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 8:03 p.m. to convene to a closed session to discuss with the City of Arden Hills v. Rochon Corporation Arbitration Case-Pursuant to MS 13D.05 SUBD 3.b. After Closed Session, members of the City Council reconvened at 8:31 PM. . A motion was made by the City Council: MOTION: Mayor Aplikowski moved and Councilmember Grant seconded a motion to authorize the expenditure of up to $40,000 to Wiss, Janney, Elstner, & Associates for completing structural testing on the City Hall building and preparation of a final report that states the findings of the structural testing. Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 8:33 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 13, 2006 at 7:00 p.m. at the Arden Hills Council Chambers. . ~ ~HILLS City ot Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui ."",~ Dept: Finance . . Council Mtg. Date: February 13, 2006 Final Action Needed By: February 13, 2006 Agenda Item .;~,;J ""'iC"m:" Claims & Pavroll Budgeted Amount: Across Citv Budqet - All Funds Actual Amount: See FinanciallmDlications Funding Source: Across City BudClet - All Funds Council Action Request: Review and Approve Consent Agenda Item 3A - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3A - Claims and Payroll Advisory Commission Action: Commission Date Action Planning PTRC Not Not Supporting Documents (which are attached to this Action Form): - o Memo/Letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Payroll and Claims Reports Financial Implications: Payroll #2- $56,09726 Accounts Payable Claims Since 1/30/06 Council Meeting: 1. Paid Claims - Batch 014-01-2006: 2. Paid Claims - Batch 001-02-2006: 3. Paid Claims - Batch 003-02-2006: 4. Paid Claims - Batch 005-02-2006: 5. Paid Claims - Batch 006-02-2006: 6. Unpaid Claims - Batch 002-02-2006: 7. Unpaid Claims - Batch 004-02-2006: $ 4,947.30 $ 260,865.52 $ 26,023.68 $ 590.54 $ 2,251.02 $ 14,064.00 $ 67,723.60 $ 376,465.66 Claims Total __ Administrator/Staff Comments: Page 1 of 1 . l:: ~ ~ ~ a go ~ N i:: Fi II~II '" ~ a ~ a ~ ~ '" ,- ", '" 2 ..; N N ::: ~ ~ ~ '7.; l;; ~ ~ ~ a N M" ~: ~ ~ ~ ~ ~ N or ..; or ..; ~ ~ ~ e,. ~ ~ ~ ~ ~ ~ ~ ~ 0 g a ~ ~ ~ ~ a ~ ~ a ~ ~ ~, ~ ~ ,,; ..; ::: ::: ..; :::' ~, ~ vi ~ :;: ~ ..; 00 ~ 00 ~ ~ CO :;: ~ ~ ~. ~ ~ ~ ~. N ~ ~ ~ ~ ..; or '" N or - .. :-< ~ " Z Z ~ :0 is a E= D Z a ~ U E '" .g f- " D ~ .. :3 z S ~ E ~ "' "' '" ~ E ." . ..l ~ Q " " " u " '" '" " "' ii,;l" ~ " " 0 X ~ " f- "' "' " ~ " ~ " f: ." .>.. ~ " 0: u "' 0 Q ." 0 .. 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" " .c " = u " u.. ~ " -;; <8 <8 a -;; -;; f- a a 1= .:0 .:0 0 "- = = ~ '" '" '" " 'D 'D'D ~ <; 0 00 0 00 0 N NN G ;0: r::r::: 0 e~ N N N 0 00 ..... ~ 0) E ..... ... oj 0.. 0) Cl "0 8 :>: "" '" ~ ~ 'D'D 00 00 NN ~88 2: N...o ..0 0 0 E"OO 'l)...c b 1: 0 rn .~ ~ ::J,,"oo " .2 C. .~ " ~ " o coo !>,!>,!>, ro C':l ro """""" 'D 'D 'D 000 000 NN N .J::i..o.J:i "" " """""" [)'J '" 'tn ~ o -0 " " > ~~c 1:" (l) ~ i; ~ = = ~ ~~c.. -to " " 0 " " "- 5 ~ g- .:: .:: U) tl~'"O "CC:~ -<-<u :>::>:z SlSl:>: 'D SO' c- o N o :E "" '" 'C! ~ ~ " ..0 E = ;z " E 1= '"' "- " " "0 " '"' " = o u U -< " ..0 ~ " .g u '"' ~ " '"' i= N....... 0 "" ..,. 00 c- c- c- ~f";l~ 000 000 000 000 9S'S' 000 ~ ;; " " -< "" <( . . . . ~ ~ILLS City of Arden Hills Request for Council Action Prepared by: SJ Dept.: Admin Council Mtg. Date: 2/13/2006 Final Action Needed By: 2/13/2006 Agenda Item l.l1d~.!. T_~~"JJ;.J... Adopt Resolution 06-22: Approvinq the Charitable Gamblinq License Renewal Request Submitted bv the North Suburban Youth Foundation Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Adopt Resolution 06-22: Approving the Charitable Gambling License Renewal Request Submitted by the North Suburban Youth Foundation. Staff Recommendation: City staff is requesting a motion to adopt Resolution No. 06-22: approving the North Suburban Youth Foundation charitable gambling license renewal request. Advisory Commission Action: Commission Plann.ing PTRC Date Action ...f'Jgt/\Pplic:<3lJl~__ Not applicable Supporting Documents (which are attached to this Action Form): [3J Memo/Letter: [3J Resolution (No. 06-22) D Ordinance (No. D Engineering Recommendation: D Attorney Recomrnendation: [3J Other: . City of Arden Hills 2006 Charitable Gambling License Application and Supplemental Information Financial Implications: Not Applicable AdministratorlStaff Comments: City staff recommends approval of Resolution No. 06-22 \\Mctro-inet.us\ArclenHills\Admin\Assistant City Administrator\Rcqucsts for Council Action\2006\Approve Resolution 06-22 North Suburban Youth Foundation Charitable Gambling License Renewal.doc . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 3.B. February 8, 2006 TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator FROM: Schawn Jolmson, Assistant to the City Administrator SUBJECT: Charitable Gambling License Renewal Request ENCLOSURES: Resolution No. 06-22 City of Arden Hills 2006 Charitable Gambling License Information Backl!round The City has received a charitable gambling license renewal application from North Suburban Youth Foundation for April 1, 2006 to March 31, 2008. At this time, staff is not aware of any issues regarding the applicant and recommends approval of this resolution. To the best of City staffs knowledge, North Submban Youth Foundation is currently III compliance with the City of Arden Hills 60% charitable gambling trade area requirement. Recommendation Staff is recommending City Council approval of Resolution No. 06-22, "Approving North Suburban Youth Foundation Charitable Gambling License Renewal Request" \\Metro-inet.us\ArdenI-fills\Admin\Assistant City Administrator\Memo's and Letters\2006\North Suburban Youth Foundaiton Charitable Gambling License Renewal Memo.DOC . ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 06-22 RESOLUTION APPROVING CHARITABLE GAMBLING LICENSE RENEWAL FOR NORTH SUBURBAN YOUTH FOUNDATION TO OPERATE AT TIlE BIG TEN SUPPER CLUB NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City agrees to approve a Charitable Gambling License Renewal for North Suburban Youth Foundation to operate at the Big Ten Supper Club, . 4703 Highway 10 North, Arden Hills, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF FEBRUARY, 2006. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, ADMINISTRATOR . . . -- . North Suburban Youth Foundation Date Received Organization ____ 2/22/2005 !621foundation=Ja"-uary 4/4/2005_______ '621 Foun(jation=~ebruary 4/20/2005 '621 Foundation-March __ - _______ __ .. _. ___....._ _'0-- __~_______._______.__.__________.._ ... .5/23/2005. . _ __,-6.2J..f'.ou_ndation=A!)ril _.__6/20/2005 _621 Foundation-May______ 7/20/2005 ,621 Foundation-June 8/22/2005_____ 621 Foundation=July__ 9/20/2005__621 FOLJ~~a~ion=!\lJQust_______ 10!24/2005621 Foundation~~eFtember 11/29/2005 :621 Foundation-October 12/27/2005 '621 Foundation-November -- --- ---------- -""- .-..~---_.__._._._-_._._--_.._.._._._----_.----- 1/24/2006 '621 Foundation-December ------~.._-----.- 'Totals 10% Contribution 417.63 1,14643 ---------------- 462.33 __6,:3..6217 688.99 $ -----.--.--,--.-.-----.....-- $ -----..------ $ --------_._-----.~.,- --..-- $ $ $ $ -- --- $ $ $ $ -- - -------- '$ $ 1,319.02 -------- 495.97 ----------------...- .1,402.68 932.67 766.11 6.38 14,000.38... North Suburban Youth Foundation ___..____~___._.. .__________ ___________ . __.__...__n________________.______ 2006-2008 Projections ___~~- n 2006 if-'rojected Gross Sales.----~~~___..J___ 2()()6! ProjectedPr~zes $ 1,118,1:3:<.00 891,347.00 __:<.o.o!"i"Lojec.tE'ciGross Sa~___ .. __20_07' P!oje~IEo(j_ Prizes $ - ---.------- $ ._1,084,587.00.. 864,60?,00 2008 Projected Gross Sales 2008 Pro.ected Prizes $ 1,052,05000 , $ 838,668.00 Total Gross Sales ---- .Total Pro.ected Prizes '$ $ 3,254,769.00 ...----~_._-~--------- 2,594,622.00 200510% Lawful Gambling Fund ~ ~~HILLS . City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Phone: 651.634.5120 Fax: 651.634.5137 www.ci.arden-hills.mn.us License No. Receipt No. Amount Paid Date Recvd. Ins. Cert. Total Fee Paid 2006 Charitable Gambling Premise Permit- Application Form (Terms of the License: 2 Year Agreement) {QUOD Information (allfields are required) Business Name: North Suburban Youth Foundation Property Address: Big Ten Supper Club, 4703 N. Highway 10, Arden Hills 55112 Nature of Business: Local Contact: Business Phone: Email Address: . FederallD#: Lawful Charitable Gambling R. Robert Matson 651-638-4600 Business Fax: bmat,80ri{~;nS\-f.Il~ Wcbsite Address: 0363323380 651-636-3070 v,-wv,'.ns\'fnet. Premise Permit and Investigation Fee $1(10.00 *2005 Income and Loss Statement *Projected 2006 Receipts/Prizes *Copy of Lease Agreement (All organizations permitted to conduct lawful gambling within the City of Arden Hills shall contribute 10% (ten percent) of their net profits derived from gambling activities within the City to a special fund to be administered by the City Council for lawful purposes. Payments to the fund shall be calculated for quarterly periods ending on the last days of March, June, September and December. Quarterly installment payments shall be submitted together with verifiable supporting documentation not later than the twentieth day of the month follow.ing the end of the quarterly period.) , t---, i~, U,,",.,.,,'''-->~ Authorized Signahlre . '/( '.' -0-.. 1- l J'---.I\, Date /1 / (J& Minnesota Lawful Gambling LG215 Lease for Lawful Gambling Activity 8{05 Page 1 of 2 Organization name Ucense number Daytime phone North Suburban Youth Foundation 01485 651-638-4600 Name of leased premises Slreet address City I State Zip Daytime phone Big Ten Supper Club 4703 N. Highway 10 Arden Hills !\IN 55112 651-633-7253 Name of legal owner of premises Business/street address City State Zip Daytime phone JohnJ. Welsh I 4748 Cumberland Shoreview MN 55125 651.777-9020 Name of lessor (ifsame as legal Business/street address City State Zip Daytime phone owner, write in "SAME") Same Check all activities that will be conducted: ~ull.tabs _Pull.tabs w~h dispensing device II TIpboards ~paddlewheel __Yaddlewheel with table _Bingo ~Bar bingo Pull-tab, Tipboard, and Paddlewheel Rent (No lease required for raffles,) Booth operation ~ sales of gambling equipment by an employee Bar operation - sales of . gambling equipment within a leased (or volunteer) of a licensed organization within a separate endosure premises by an employee of the lessor from a common area where tflat is distinct from areas where food and beverages are sold. food and beverages are also sotd. r------------------------------------i Does your organization OR any other organization conduct gambling from a booth operation at this location? X Yes No L______________________~__==_________~ If you answered yes to the question above, rent limits are If you answered no to the question above, rent limits are based on the foUowing combinations of operation: based on the following combinations of operation: - Booth operation - Bar operation - Booth operation and pull-tab dispensing device - Bar operation with pull-tab dispensing device . Booth operation and bar operation - Pull-tab dispensing device only - Booth operation, bar operation, and pull-tab dispensing device The maximum rent allowed may not exceed $1,750 in total The maximum rent allowed may not exceed $2,500 in total per month for all organizations at this premises. per month for all organizations at this premises. Complete one option: Complete one option: Option A: o to 10% of the gross profits per month. Option A: 0 to 20% of the gross profits per month. Percentage to be paid % Percentage to be paid % Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0 $400 per month may be paid. Amount to be paid $~_. to $200 per month may be paid. Amount to be paid $ Option C: $0 to $400 per month may be paid on the first $4,000 Option C: $0 to $200 per month may be paid on the first $1,000 of gross profit. Amount to be paid $ 400 Plus 0% to of gross profits. Amount to be paid $ Plus 0% to 10% of the gross profits may be paid per month on gross profits 20% of the gross profits may be paid per month on gross profrts over$4,000. Percentage to be paid 10 % over $1,000. Percentage to be paid % Bingo Rent Bar Bingo Rent Option D: 0 to 10% of the gross profits per month from all lawful L Option F: No rent may be paid for bingo gambling activities held during bingo occasions, excluding bar bingo. conducted in a bar. Percentage to be paid % Option E: A rate based on a cost per square foot not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. No rent may be paid for bar r------------, for any new bingo activity not previously bingo. Rate to be paid $ per square foot. I induded in a Premises Penn~Application, I The lessor must attadl documentation, verified by the organization, to confinn. the comparable rate and all appliGlblerosts to be paid by the I attach a separate sheet of paper listing the I organization to the lessor. days and hours that bingo will be conducted. L____________.J Amended If this is an amended lease showing changes occurring during the tenn of the current premises pennit, both parties that signed the lease must inilial and date all manges_ Changes must be submitted to the Gambling Control Board Lease at least 10 days prior to the change. Wnte in the date that the manges will be effective ----.J ----.J_. Only Lessor Date Organization Date . . . LG215 Lease for Lawful Gambling Activity 8/05 Page 2 of 2 . lease Tenn - The tenn of this lease agreement will be Other Prohibitions concurrent with the premises permit issued by the Gambling . The lessor will not impose restrictions on the organization with Control Board (Board). respect to providers (distributors) of gambling-related equipment and services or in the use of net profits for lawful purposes. Management of Gambling Prohibited - The owner of the . The lessor, person residing in the same household as the lessor, premises or the lessor will not manage the conduct of gambling the lessor's immediate family, and any agents or employees of the at the premises. lessor will not require the organization to perform any action that Participation as Players Prohibited - The lessor, the lessor's would violate statute or rule, If there is a dispute as to whether a violation of this provision occurred, the lease will remain in immediate family, and any agents or gambling employees of the effect pending a final determination by the Compliance Review lessor will not partidpate as players in the conduct of lawful Group (CRG) ofthe Gambling Control Board. The lessor agrees gambling on the premises. to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Illegal Gambling . The lessor shall nDt modify or terminate this lease in whDIe or in . The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penatties for illegal part due to the lessor's violation of the provisions listed in this gambling violations in Minnesota Rules 7861.0050, Subpart 3. lease. In addition, the Board may authorize the organization to withhold Access to permitted premises - The Board and its agents, the rent for a period of up to 90 days if the Board determines that commissioners of revenue and public safety and their agents, and illegal gambling occurred on the premises and that the lessor or law enforcement personnel have access to the permitted premises its employees partidpated in the illegal gambling or knew of the at any reasonable time during the business hours of the lessor. The gambling and did not take prompt action to stop the gambling. organization has access to the permitted premises during any time Continued tenancy Df the organization is authorized without the reasonable and when necessary for the conduct of lawful gambling payment of rent during the time period determined by the Board on the premises. for violations of this provision. . To the best Dfthe lessor's knowledge, the lessor affirms that Lessor records - The lessor shall maintain a record of all money any and all games or devices located on the premises are not received from the organization, and make the record available to being used, and are nDt capable Df being used, in a manner the Board and its agents, and the commissioners of revenue and that violates the prohibitions against illegal gambling in public safety and their agents upon demand. The record shall be Minnesota Statutes 609.75, and the penatties for illegal maintained for a period of 3-1/2 years. gambling violations in Minnesota Rules 7861.0050, Subpart 3. Rent all-inclusive - Amounts paid as rent by the organization to . Notwithstanding Minnesota Rules 7861.0050, Subpart 3, an the lessor are all-inclusive. No Dther serviceS or expenses proVided organization must continue making rent payments, pursuant or contracted by the lessor may be paid by the organization, to the terms of the lease, if the organizatiDn or its agents are including but not limited tD trash removal, janitorial and cleaning found to be solely responsible for any illegal gambling conducted services, snow removal, Jawn services, electricity, heat, security, at that s~e that is prohibited by Minnesota Rules 7861.0050, serurity monitoring, storage, other utilities or services, and in the Subpart 1, or Minnesota Statutes 609.75, unless the case of bar operations, cash shortages. Any Dther expenditures organization's agents responsible for the illegal gambling made by an organization that is related to a leased premises must activity are also agents or employees of the lessor. be approved by the director ofthe Gambling Control Board. Rent . The lessor shall not modify or terminate the lease in whole or payments may not be made to an individual. in part because the organizatiDn reported to a state or local law enforcement authority or the Board the occurrence at the site of illegal gambling activity in which the DrganizatiDn did not participate. Acknowledgment of Lease Terms All obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. I affirm that the lease information is the total and only agreement between the lessor and the organization. There is no other agreement and no other consideration required betvleen the parties as to the lawful gambling and other matters related to the lease. Any changes in this lease will be submitted to the Gambling Control Board at least 10 days prior to the effective date of the change. If a renegotiated lease is made due to a change in ownership, the new lease will be submitted within 10 days after the new lessor has assumed ownership. List or attach other terms or conditions (must be approved by director of Gambling Control Board) , fl . , {! I - 1.1 . 0" i l ltt 1 t-. I7\.'-....... 'I 'if d "- (....wAil i oz~ SiW>ature jlessor Date I Signature of organization offidal (lessee) Date JJohn elsh President I R. Robert Matson CEO Print name and title of lessor ! Print name and title of lessee Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639-4000. This publication will be made available in alternative format (I.e. large print, Braille) upon request. If you use a nY, you can call the Board by using the Minnesota Relay Service and ask to place a call to 651-639-4000. The infonnation requested on this form will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. . . Q':.~..~nq " Control ". Minnesota Lawful Gambling (LG200R) Lawful Gambling License Renewal Application Corrections should be made directly on this application Submit one check for all renewal fees, payable to State of Minnesota :-&;a-r{fus;.~o~-tf- _______n._un . Organization requirements: 1. An annual organization license fee of $350 is required. Current license term: 4/1/2004 to 3/31/2006 Renewing license term: 4/1/2006 to 3/30/2008 CEO: 1485 North Suburban Youth Foundation 19/0 Oakcrest Richard R Matson 2774 Dellwood St, Roseville, MN 55113 Dale L Maristlien 5705 Dunlap Ave, Shoreview, MN 55126 (612)638-4600 oun 0 amsey [J '--Checki:hisbo:;if~r- i : organization qualifies for ! i the waiver of the $350 I or anization license fee defined in MN Statute , 349.16 $ubd. 6 Authorization: Organization: i L (612)889-4463 Treasurer: (651)780-9872 ~------------------------- 'Annual Goal for Charitable Contributions % I L_________________________I --..- Premises permit requirements: 1. An annual premises permit fee of $150, 2. A separate resolution of approval including the site address from the local unit of government, (The local unit of government does not sign this renewal application) and 3. A LG215 lease agreement for each site your organization does not own is required. Site number 010 Little Canada Bingo Hall 2900 Rice St, Uttle Canada, MN L- Township of (if applicable) ctied<- ihis"box if this site has been discontinued or will not be renewed. :.BOard.U;e'O~~-: Ramsey County Gambling account # 18002394 Organization owns this site: N North American Banking Co Does your organization conduct bingo at this sitetS) N -, 2230 N Albert, Roseville, MN 55113 Is the resolution of approval attached? Y @ .' If yes, the ~ttached list of the days and beginning and ending hours of your bingSl _ocC?sions _rT!u:>t. be up~at~d and retur!1~. _ 55113 . Site number 012 Big Ten Supper Club 4703 N Hwy 10, Arden Hills, MN 55112 L- Township of (if applicable) - ~-'- --- ~- Check this box jf this site has been discontinued or will not be renewed. :'&:;a-rd-use'O~ly-: Ramsey County Gambling account # 18002394 Organization owns this site: N North American Banking Co Does your organization conduct bingo at this site(]) N 2230 N Albert, Roseville, MN 55113 Is the resolution of approval attached? Y /@ .. If yes, th:'ttaChed list of the days and be<)inning and ending hours of your _ ~ing9 _ocC?~~n_s _~ust_ ~ _ uJ~~tE?d_ ~n~ _r~t~r.n~. _ Site number 013 Willards Bar 738 Thomas Ave, St. Paul, MN L- Township of (if applicable) LEI Check this if this site has been discontinued or will not be renewed. r'&;a'rrl.u~.O~Y.[ , . . . . . . . . . Ramsey County Gambling account # 18002394 Organization owns this site: N North American Banking Co Does your organization conduct bingo at this site? Y@ 2230 N Albert, Roseville, MN 55113 Is the resolution of approval attached? Y (fb .. If'yes, .the'~ttached list of the days and beginning and ending hours of your . . . ~if!go _~ca~i<?n5 -,~ust ~e _ up~~t~d. ~n~ Tetur.n~. 55104 . Site number 014 KFAN The Restaurant 2801 Snelling Ave, Roseville, MN 55113 Ramsey County . L-TownshiPOf(ifapplicable) Gambling account # 18002394 Organization owns this site: N North American Banking Co Does your organization conduct bingo at this site? Y @, 2230 N Albert, Roseville, MN 55113 Is the resolution of approval attached? Y IN'\ ..' .. ... ..... . ~'If yes, the attached list of the days and beginning and ending hours of your , _ . ~i~go _o~~~iCln_s _~u;;t. be_updat~d_ ~n~ T~tI!r~~. _ [;i] Check this box if this site has been discontinued or will not be renewed. -BOO-rd-u~'o~iy-: . . l--. Gambling Manager Requirements:-- . 1. An a~~ual g~mbling manager license fee of $100 is required. Gambling Manager Authorization Current License Term 4/1/2004 - BOOrd- use- o;,jy ': GM-01485-001 to 3/31/2006 . Elizabeth Louise Matson 2774 Dellwood Ave, Roseville, MN 55113 (651)633-0156 Bond: Old Republic Surety Co RPS 579134 Last Education: 11/19/2004 Check this box if the person listed a bove will not be Note: A new person may not renewing as gambling manager. Enclose a separate " assume or act as gambling LG212 application for the new applicant. Effective / manager until licensed by the date will run concurrent with the organization's license. Gambling Control Board. 1M e:=J Gambling Manager Affidavit and Consent Statement 1. I have never been convicted of a felony or a crime involving gambling. 2. I have never committed a violation of law or Board rule that resulted in the revocation of a license issued by the Board within five years before the date of the license application. 3. I have never been convicted of a criminal violation involving fraud, theft, tax evasion, misrepresentation, or gambling. 4. I have never been convicted of (i) assault, (ii) a criminal violation involving the use of a firearm, or (iii) making terroristic threats. 5. I have never been, or am I now, connected with or engaged in an illegal business. 6. I have never had a sales and use tax permit revoked by the commissioner of revenue within the past two years. 7. I have never, after demand, failed to file tax returns required by the commissioner of revenue. S. I do not owe $500 or more in delinquent taxes as defined in section 270.72. 9. I have been an active member of the organization for at least two years at the time of our organization's initial license application, or have been an active member for at least the most recent six months prior to the effective date of our organization's license renewal. 10. I am not a gambling manager or an assistant gambling manager for another organization. 11. I am not a lessor, a member of the lessor's immediate family or a person residing in the same household as the lessor, or an employee of a lessor of a premises where this organization has a permit issued from the Board to conduct lawful gambling. 12. I am not involved directly or indirectiy as a bingo hall owner, manufacturer, or distributor. 13. I am not the chief executive officer of this organization. 14. I am not the treasurer of this organization. 15. I was not an officer of an organization at a time when an offense occurred which caused that organization's license to be revoked. Background Check. By signature of this document, the undersigned authorizes the Departments of Public Safety and Revenue to conduct a criminal and tax background check or review and to share the results with the Gambling Control Board. Further, I understand, agree, and hereby irrevocably consent that suits and actions relating to the subject matter of this gambling manager license application, or acts or omissions arising from such application, may be commenced against me.or my organization and I will accept the service of process in any court of competent jurisdiction in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota. Failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. Changes in the information submitted in this application will be submitted in writing no later than 10 days after the change has taken effect. . . License Number 1485 Current Expiration 3{31{2006 . Chief Executive Officer's Acknowledgement and Oath I declare that: I have read this application and all information submitted to the Board. All information is true, accurate and complete. All other required information has been fully disclosed. I am the chief executive officer of the organization. I assume full responsibility for the fair and lawful operation of all gambling activities to be conducted. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. I certify that the gambling manager is bonded and licensed as required per Minnesota Statutes. I understand that failure to provide required information or providing false or misleading information may result in denial or revocation of the license. A termination plan will be submitted to the Board within 30 days of termination of our gambling operation. I have read this application and declare that all informa~11 submitted is tr ,accurate, and complet r L Signature, in ink/ of chief executive officer Date: ~~ 0 (; Mail complete renewal application (all pages), and one check made payable to the State of Minnesota for all renewal fees by: 1/30/2006 to: Gambling Control Board 1711 W Co Rd B #300 S Roseville, MN 55113 Licensing Contact: Email: Phone: Fax #: Deb Lewis deb.lewis@gcb.state.mn.us (651) 639-4073 The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to detennine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license_ If you supply the information requested, the Board will be able to process your application. Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, aU of the information that you have provided to the Board in the process of applying for your license will become public except for your Social Sea..lrity number, which remains private. If the Board does not issue you a license, all information you have provided in the process of applying for a license remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, Board staff whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your written consent. . Minnesota Lawful Gambling Organization Bingo Occasions List . Review, make necessary corrections and return with organization license renewal Organization Information Name: License: License Expires: North Suburban Youth Foundation 01485 3/31/2006 '3 r,rl\ - e. 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'E (')= ~" ",.c ",- " z " :,;1l '<V <V 0 >< ";:; (l) " <V .. > o ~ ((.r:: WID 0'" 0., OJ " 2 ~ .S ~ U) >< m~ -g:o o ~ ((~ >-= e'" 5.2 u" .. E! " " S 5l '" ~c r--= ~ .0 . E l' '" - '" '" II) 0 c N cog ... ~ ro o c E .r:: 00 N O~ ~ ",- L.. .!:: 5 :l :n 0 o E ~ >- '" ro .~ (9 m ."'_ -oo.!:: '--~:o .r:. co:-= E ..... 0 ro ro :!::m~m cD > ~ {J) '" c .!'l --, c E :J (5 o "0 c ro ,j o .;:: " c. " II) c " u .... " o >- - o .<: - " o E cD :J C '" > '" 0:: - o C '" E 1:: ro c. '" o '" E .B - ro E o c o o <Ii " '- o o II! '- :J o >- '- .E ID '" .r:: '" ~ o ~ .'!! f; 0- Ol <V ~ N '2 ,; " "'. Registered Employees - (LG209) North Suburban Youth Foundation License #: 1485 . 1. Review information for acaJracy and make necessary adjustments directly on this document. 2. Unless already submitted. A LG209 must be completed for new personnel not listed below. , 3. Return only if the information on file requires updating. . "Regbbation oiiie TerminatiOn Date 4/29/2004 to 8/17/1998 to 11/4/1997 to --_.~----_._--- 5/23/2005 to 10/1/1999 to --~_..._-~- 5/22/2004 8/15/2004 _._-..---~--- -_._-,---~_.--- 10/12/1999 to 12/17/1993 to 2/1/1992 to 8/27/2003 to 4/30/1992 to 4/6/1994 to 2/1/1992 to 3/7/1996 to 1/16/2002 to 11/2/2004 to 2/1/1992 to 9/15/2004 to 2/1/1992 to _~__~_~~.___M_~_~_____.'__.__ 2/1/1992 to 12/9/2002 to 9/30/2001 to 9/14/1998 to 8/17/2004 to :;-/05 5/5/2004 to ~- 10/3/2005 to /I/~ 11/18/1993 to // /L~ 1/14/2005 to . 3/2/1998 to - -------- ---_._._--------~ Arellano, Usa Nicole Barron, Jennifer Mary Bawek, Fay Ona Beaupre, Andrea Jeanine -~ Berg , Sharon Joy Crosbie, Jennifer Leeanne Diaz , Debra Ann Dominguez, Monica Jean Fiebiger, Joseph Alfred Garske, Nancy Ann Healy, Gndy Kay Holland, Wendy Kay Houde, Gary Charles Johnson, Kimberly Marcelle Johnson, Richard William Johnson, Theodore Alfred Kirchner , Diana Suzanne Lentz, Judy Ann Lothenbach , Cynthia Laurene --"- Matson, Elizabeth Louise Matson, Richard R Milcarew , Emily Rose Miller , Pamela Ann Morrow, Sheny Antoinette Nelson , Lou Jan O'Connor, Daniel Joseph OConnor, Kerry Colleen Pendergrass, Sherri Lynn Poskus , Eileen Ann Revering, Margaret Ann Tuesdav. 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") o i) N j '" " .-J- J \~~ ( (. ~ 00 c J ,if <{\ DJ V' Lf o ~ j \ . . r 0_ , " ~jl rj r0 ~ "- L v I,; ~ , 'iJ \~ {\ v r , . . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 5.A. February 8, 2006 TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator FROM: Schawn Johnson, Assistant to the City Administrator SUBJECT: Visit Minneapolis North-2005 Annual Report Summary Mr. Bob Musil of Visit Minneapolis North will be in attendance at the February 13th meeting to provide aD overview of the visitor's bureau 2005 annual report to the City Council. IIMetro-inet.uslArdenHillsIAdminlAssistant City AdministratorlMemo's and Lettersl2006\Bob MusiJ-2-1 3-06.DOC < . . . ~ .-A~ HILLS City ot Arden HIlls Request for Council Action Prepared by: SJ Dept: Admin Council Mtg. Date: 2/13/2006 Final Action Needed By: 02/13/2006 Agenda Item liil~ Motion to Approve the Peddlers. Solicitors. and Transient Merchants Ordinance #360-Amending Section 340.03 Subd. 9 and 340.07 B.3 ofthe City Code Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Motion to Approve the Peddlers, Solicitors, and Transient Merchants Ordinance #360- Amending Section 340.03 Subd. 9 and 340.07 B.3 ofthe City Code Staff Recommendation: City Council Approval of Peddlers, Solicitors, and Transient Merchants Ordinance #360- Amending Section 340.03 Subd. 9 and 340.07 B.3 of the City Code AdvisoryCommission A,<:tion: Commission Planni~g PTRC Date Action Not Applicable Not Applicable . Not applicable i"". Action Form): Supporting Documents (which are attached to IS:! Memo/Letter: D Resolution D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: IS:! Other: . Copy of the Revised Peddlers, Solicitors, and Transient Merchants Ordinance #360 Financial Implications: Not Applicable- Administrator/Staff Comments: \\Metro-inet.us\ArdenHiIls\Admin\Assistant City Administrator\Requests for Council Action\2006\Peddlers, Sotictors, and Transient Merchants Ordinance~Feb 13, 2006.doc . . . ~ ~~HILLS MEMORANDUM DATE: February 8, 2006 Agenda Item 6.A. TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator FROM: Schawn Jolmson, Assistant to the City Administrator SUBJECT: Proposed Revisions to Peddlers, Solicitors, and Transient Merchants Ordinance #360 -Revising Section 340 of the City Code Background At thc May 31, 2005 City Council meeting, City Council adopted a new Peddler, Solicitor, and Transient Merchant Ordinance. Overall, the new ordinance has succeeded in more clearly defining the application process and the City's regulations regarding the selling or distribution of goods, services, advertisement, and political literature. During the past six months, City staff has successfully implemented the new ordinance and application materials into the City's pennitting process. Over the past six months. City staff has noticed that a few minor changes may be necessary to make the existing ordinance more conduci ve to the organizations that acquire a peddler, solicitor, and transient merchant permit on a regular basis. In December, City staff received a peddler, solicitor, and transient merchant permit request from a local Girl Scout troop. The City's existing ordinance requires the Girl Scout Troop to submit a roster with the names and addresses of all the troop members to the City. City staff did not bclieve that this information was necessary and therefore consulted with the City Attorney to review potcntial language that could be inserted into the ordinance to minimize the information requirements for exempt organizations. City staff is recommending that the following language be deleted from 340.03 Subd. 9 of the City's Peddlers, Solicitors, and Transient Merchant Ordinance: A list including the name, address, phone number and age (under 18 years) of all persons working for or assisting in the described activity. City stall is recommending that the following language be added to 340.03 Subd. 9 of the City's Peddlers, Solicitors, and Transicnt Merchant Ordinance: Minors under 18 years of age who are working for an exempt organization are not requircd to submit information regarding their name, address, phone numbcr, or age to the City. The City of Arden Hills requires that an adult \\Me-tro-inecus\ArdenlliIls\Admin\Assistant City Administrator\Mcmo's and Letters\2006\PeddJers, Solictors, and Transient Merchants 2-13-06.DOC supervisor complete the application materials and be deemed responsible for the activitics of this organization while working within the City. Please review section 340.07 for the City's definition of an exempt organization. Non-exempt organizations that are utilizing minors under the age of 18 to peddle or solicit goods and services must identify on the application materials the names, addresses, phone numbers, ages of these individuals. The City of Arden Hills requires that an adult supervisor complete the application materials and be dccmed responsible for the activities of this organization while working within the City. City staff is recommending that the following language in 340.07 Subd 8.3 be deleted from the City's Peddlers, Solicitors, and Transient Merchant Ordinance: Names and addresses of the individuals who will actually be doing the solicitation; Recommcndation City staff is requesting City Council approval of recommended changes to the Peddlers, Solicitors, and Transicnt Merchant amending City Ordinance #360. Attachments: . Revised Peddlers, Solicitors, and Transient Merchants Ordinance #360 . . . . . . ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY ST A TE OF MINNESOTA ORDINANCE NO. 360 AN ORDINANCE REGULATING PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS IN ARDEN HILLS- AMENDING CITY CODE CHAPTER 3 BY REVISING SECTION 340 The City Code of Arden Hills is amended by adding Chapter 340 to read as follows: 340.01 Purpose. This section is not intended to interfere with the legitimate business activities of peddlers, solicitors or transient merchants. These provisions are intended only to, as nearly as possible, regulate and control all those who would use their unique presence on property within the City to create nuisances. commit theft, or engage in other unlawful activities. 340.02 Definitions. For the purpose of this section, the terms used herein are defined as follows: A. "Peddler" means any person who goes from place to place; conveying or transporting goods, wares or merchandise; offering the goods, wares or merchandise for sale; making sales; and delivering goods, wares and merchandise. It does not include vendors of milk, bakery products or groceries who distribute their products to regular customers on established routes. B. "Solicitor" means any person who goes from place to place soliciting donations or taking orders for the sale of goods, wares or merchandise for future delivery or for services to be performed in the future. c. "Transient Merchanf" means any person who engages in a temporary business, either in one locality. or in any traveling from place to place, selling goods, wares and merchandise; and who. for purpose of carrying on such temporary business, hires, leases. occupies or uses a building, shelter. vacant lot, vehicle, trailer. tent, boat, public room in a hotel, motel or 340.03 lodging house, apartments or any other place within the City . for the exhibition and sale of such wares, goods and merchandise. Application for Certificate of Registration. Except as provided in Section 340.07, peddlers, solicitors and transient merchants shall not conduct business in the City of Arden Hills without a certificate of registration. An application for a certificate of registration shall be submitted to the City Administrator or designee, on forms provided by the City, at least twenty one (21) days before the applicant desires to conduct business within the City. A completed application shall include the following: A. Sworn Statement. The sworn statement shall provide: I. Applicant's full legal name, date of birth, and the social security number. 2. The permanent home address of the applicant, the address of the place of business or the firm or occupation which the applicant represents, and, in the case of transient merchants, the local address from which proposed sales will be made. . 3. A brief description of the nature of the business and the goods to be sold. 4. If employed. the name and address of the employer. 5. The length of time for which the right to do business is desired. 6. The place or location where the goods proposed to be sold are manufactured. stored, and the manner in which goods shall be delivered to the customer. 7. A photograph of the applicant taken within sixty (60) days immediately prior to the date of filing the application. The picture shall be approximately two inches by two inches showing the head and shoulders of the applicant in a clear and distinguishing manner. 8. A statement as to whether or not the applicant has been convicted of any crime, misdemeanor, or . 2 . . . violation of any municipal ordinance, other than traffic violations and the nature of the offense and the punishment or penalty assessed therefore. 9. Minors under 18 years of age who are working for an exempt organization are not required to submit information regarding their name, address, phone number, or age to the City. The City of Arden Hills requires that an adult supervisor complete the application materials and be deemed responsible for the activities of this organization while working within the City. Please review section 340.07 for the City's definition of an exempt organization. Non-exempt organizations that are utilizing minors under the age of 18 to peddle or solicit goods and services must identify on the application materials the names, addresses, phone numbers, ages of these individuals. The City of Arden Hills requires that an adult supervisor complete the application materials and be deemed responsible for the activities of this organization while working within the City. 10. A transient merchant must also provide: (0) Proof of appropriate permission to operate on proposed site. (b) A copy of the form or individual's soles tax permit. The sales tax permit must be posted at the site. (c) Proof that the transient merchant sales are permitted within the zoning district where the business will be conducted. 11. A list of the last five (5) municipalities wherein the applicant has conducted business os a transient merchant. B. Fees. The application fee as adopted from time to time by City Council ordinance. The application fee is to cover the administrative costs of processing and investigating the application. 3 340.04 340.05 Investigation and Issuance. . A. Upon receipt of a completed application, it shall be referred to the Ramsey County Sheriff's Department for a background investigation of the applicant's business and moral character as deemed necessary tor the protection of the public good. B. If the applicant has been convicted of a violation within the past five years from the date of the application for any Federal or State statutes or regulation. or of any local ordinance. which adversely reflects on the person's ability to conduct the business for which the certificate of registration is being sought in an honest and legal manner or that will not adversely affect the health. safety and welfare of the residents of the City. Such violations shall include but not be limited to: burglary. theft. larceny, swindling, fraud, unlawful business practices. and any form of actual or threatened physical harm against another person. c. Upon successful completion of the registration process and investigation. the City Administrator or designee shall issue to the applicant a certificate of registration. The certificate of registration is non-transferable. . Regulations. The registrant and its employees shall comply with the following regulations: A. Sians. No peddler. solicitor. or transient merchant, unless invited to do so by the property owner or tenant, shall enter the property of another for the purpose of conducting business as a peddler. solicitor. or transient merchant when the property is marked with a sign or placard at least three and three quarter (3-3/4) inches long and three and three quarter (3-3/4) inches wide with print of a least 48 points in size stating "Peddlers. Solicitors. and Transient Merchants Prohibited". or other comparable statements. No person. other than the property owner or tenant, shall remove. deface. or otherwise tamper with any sign. B. Refusinq to Leave. It shall be unlawful for any peddler. solicitor or transient merchant to enter upon premises owned, leased or rented by another and refuse to leave such premises after having been notified by such owner or occupant to leave. . 4 . . . 340.06 340.07 c. Misrepresentation. It shall be unlawful for any peddler. solicitor or transient merchant to make false or fraudulent statements concerning the quality of the goods or services which are being offered for sale. D. Hours of Operation. It shall be unlawful for any peddler or solicitor to conduct business within the City between 7:00 p.m. and 9:00 a.m. the following morning. except by specific appointment with and invitation from the perspective customer. E. False Information. It shall be unlawful for any reason to give any false or misleading information in connection with the application for a certificate of registration. F. Displav of Permit. Registrants are required to exhibit their permit at the request of a citizen. Duration of Certificate of Registration. Every certificate of registration shall be valid for the period of time stated thereon. but in no event shall any such certificate be issued for a period of time in excess of thirty (30) days. Exempt Organizations. A. Exempt List. The provisions of Section 340.03 shall not apply to the following organizations: 1. Bona fide residents of the state selling farm and/or garden produce cultivated by themselves, provided that such sales can be conducted without creating traffic hazards. 2. Children age eighteen or younger. soliciting for school sponsored activities. 3. Garage sales, flea market and estate sales. 4. The acts of merchants or their employees in delivering goods in the regular course of business. 5. Solicitations by organizations for philanthropic religious, political. charitable. non-profit or educational causes. 5 B. Application for Exemption. An application for exemption shall be submitted to the City Administrator or designee on forms provided by the City at least ten (10) days before the applicant desires to conduct business within the City. A completed application shall include the following information: . 1. Name and purpose of the cause for which the exemption is sought: 2. Name of the individual in the organization responsible for the solicitations; 3. ~Iamos and addrossos of tho individuals who will GGtually bo doing tho solicitation; 4. Period during which solicitation is to be carried on; and 5. Certificate of non-profit status, if applicable. from the state where organized. c. Political Orqanizations. Political organizations that request permission to canvass in the City are required to complete a legal affidavit and file it with the City Administrator or designee. . 340.08 Revocation. Certificates of registration may be revoked by the City Administrator for a violation of any provision of this section. The decision of the City Administrator shall be final. Adoption Date: Adopted hy the City Council of the City of Arden Hills The 9th Day of January, 2006. . 6 . ~ --A~HILLS City ot Arden Hills Request for Council Action Agenda Item ffil~1 PC #05-21: Kachel Variance - 1479 Arden Place Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Prepared by: JL Dept.: Com. Dev Council Mtg. Date: 2/13/2006 Final Action Needed By: 4/2/2006 Council Action Request: Consider the requested front-yard setback variance to construct an addition to allow for greater handicap accessiblity. Staff Recommendation: Approve the variance request to construct an addition to a structure within the front-yard setback. Advisory Commission Action: Commission Date Action Planning PTRC Not Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: Updated Staff Report to the Planning Commission - February 1, 2006 Staff Report to the Planning Commission - January 4, 2006 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 e e e ~ ~~HILLS MEMORANDUM DATE: Fehruary 6, 2006 Agenda Item 6.B TO: Mayor and City Council FROM: James Lehnhoff, City Planner SUBJECT: PC #05-21 Garfield Kachel 1479 Arden Place Variance Background Garfield Kachel has submitted a variance application to construct an addition onto the front of his home at 1479 Arden Place. The proposed addition would accommodate the expansion of an existing mastcr bedroom and bathroom for handicap accessibility. Accessihility to the home would also be improved through the construction of an inclined ramp at the front entryway. The proposal requires a variance to reduce the required 40-foot structure setback from a street right- of-way to 28 feet. Planning Commission Recommendation Recommendation and Conditions of Approval At their February 1, 2006, meeting, the Planning Commission reviewed Planning Case #05-21 and voted 4-3 to recommend approval ofthc variance rcquest subject to the following conditions: I. The project must be completed in accordance with the plans submitted as part of the Variance application. Any significant changes to these plans, as determined by the City Planner, will require review and approval by the Planning Commission. 2. The variance shall automatically expire and become void one (I) year from and after the date on which the Council grantcd such approval if work on the project has not begun within that time period. 3. The applicant shall comply with Section 6 Subd. E8b of the Zoning Code, which requires all principal structures in residential zoning districts be placed on a permanent foundation that complies with the requirements ofthe State Building Code and which are continuous and solid for the entire perimeter of the structure. \\Mctro-inet.uslardenhillsIPlallningIPlanning Cases12005105-21 Kachel Variance (PENDING)\020606 CC Reporr., Kachel Variance.doc Page 10/2 . . . Deadline for Al!ency Actions The City of Arden Hills received the completed application for this request on December 2, 2005. Pursuant to Minnesota State Statute, the City must act on this request by April 2, 2006 (120 days). The City has provided the petitioner with written reasons to extend the review period an additional 60 days. The City may, with the petitioners' consent, extend the review period an additional 120 days. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional infonnation. Attachments 68-1 Updated Staff Report to the Planning Commission - February 1, 2006 68-2 Staff Report to the Planning Commission - January 4, 2006 IIMetro-inews\ardenhiflsIPlanningIPlanning Cases\2005\05"21 Kachel Variance (PENDING)W20606 CC Report - Kachel Variance.doc Page 2 of2 . . . ~ ~~ILLS MEMORANDUM DATE: PC Agenda Itcm 4.A January 26, 2006 TO: Planning Commission FROM: James Lehnhoff, City Planner SUBJECT: PC #05-21 Garfield Kachel 1479 Arden Place Variance Update At the January 4, 2006, Planning Commission meeting, the Commission voted to table the variance application bascd on the finding that there was insufIicient information regarding the proposed accessibility improvements and addition to the home to make a recommendation on the variance request. A letter was sent to Mr. Kachel informing him that his rcquest was tabled and requesting Mr. Kachel, or a designated representative, attend thc February Planning Commission meeting to answer questions from the Planning Commission. The Planning Casc report from the January meeting is attached. City afArden Hills Planning Commission Meetingjor February J, 2006 Page 1 of 1 . e e TO: Planning Commission FROM: Kathleen Nordine, City Planner DATE: Decemher20,2005 SUBJECT: Variance - Garfield Kachel, 1479 Arden Place INTRODUCTION Garfield Kachel has submitted a variance application to construct an addition onto the front of his home at 1479 Arden Place. The proposcd addition would accommodate the expansion of an existing master hedroom and bathroom for handicap accessibility. Accessibility to the home would also be improved through the construction of an inclined ramp at the front entryway. The proposal requires a variance to reduce the required 40- foot structure setback from a street right-of-way to 28 feet. PROJECT DESCRIPTION The suhject property is located in the Rl - Single Family Residential District east of Lake Johanna. The property is a corner lot with frontage on Snelling Avenue and Arden Place. The lot is approximately 9,000 square feet in size and varies in width due to it's frontage on the two streets. The property has been developed with a single-family home with an attached garage. The applicant is proposing to construct a one-story addition onto the south side of the home facing Arden Place. This proposed 8.5' x 13.5' addition would provide additional bedroom space and a bathroom that would be handicap accessible. The proposal also includes the construction of an incline ramp to improve accessibility to the front entryway. The addition would setback 28 feet from the Arden Place street right-of-way, less than the minimum 40-feet required, therefore, a variance is needed. DEVELOPMENT CODE REQUIREMENTS In the R-l District, the Zoning Ordinance specifies that a minimum front setback of 40- feet is required from a street right-of-way. The proposed addition and incline ramp is located 28 feet from the lot line abutting Arden Place. A variance to reduce this setback is necessary for the project to proceed as proposed. VARIANCE Variance Criteria When considering a Variance, the Commission must determine whether the conditions required for a variance are present. Adherence to the provisions of the ordinance is . . . required except for special cases, which arise because of the configuration of a particular parcel. The condition shall not have been created by the landowner. A variance or variances may be granted from specific provisions of this ordinance because such land factors as length of a side of a lot, the shape of the lot or the unusual terrain prohibit reasonable development equivalent to that which would be permitted without variance on a similar size lot located in the same district, but which lot has no unusual configuration. Economic conditions alone shall not be grounds for a variance. In no case shall the granting of a variance impair the health, safety, comfort and general welfare of the public, nor will it be contrary to the intent and purpose of the Comprehcnsive Plan, the official map, or this or any other ordinance of the city. Applicant's Statement The applicants state that hardship is prcscnt due to the lot characteristics, relationship with adjoining properties and that the proposal will meet the spirit and intent of the ordinance. The property has a small lot area which is constraincd by the lot shape and topography. There is a slope on the west side of the property which presents some difficulty for construction of an addition on that side of the home. Furthernlore, the setback of the home at 1485 Arden Place, immediately to the west, is less than the minimum 40-foot sethack required. Granting the variance is in keeping with the spirit and intent of the ordinance. STAFF REVIEW The staff has reviewed this proposal in accordance with the variance criteria and believes hardship is present. The applicant's proposal is rcasonable due to the property's charactcristics and character of the neighborhood. The construction of an addition onto the existing home is limited due to the small lot size (less than the minimum 14,000 square feet required in the R-I district), adjacency to two street rights-of ways, odd shape and topography. The development pattern on Arden Place is not typical of a residential subdivision due to the street layout and lot shapes; thereforc, the setback reduction will not impact the character of the neighborhood. In addition, a variance was granted for thc property at 1485 Arden Place reducing the required setback of the home from the street right-of-way. Another factor to consider is the location of the existing bedroom and bathroom inside the home. The proposed location of the addition is logical because the existing bedroom and hathroom can be expanded and be remodeled for handicap accessihility without disrupting the other living areas in the home. PUBLIC COMMENT Propel1y owners within neighborhood were notified of the request. One comment in support has been received. STAFF RECOMMENDATION e . e The Staff has reviewed this proposal in accordance with the variance criteria and believes hardship is present. The proposal to construct on addition onto the south side of the home is reasonable due to the lot characteristics, neighborhood and interior floor plan. The situation is unique due to the small lot area, frontage on two roadways, topography of the lot and character of the neighborhood. Staff recommends that the Planning Commission recommend approval of the variance to the City Council subjcct to the following: 1. The project must be completed in accordance with the plans submitted as part of the Variancc application. Any significant changes to these plans, as determined by the City Planner, will require rcvicw and approval by the Planning Commission. 2. The variance shall automatically expire and become void one (1) ycar from and after the date on which the Council granted such approval if work on the project has not begun within that time period. OPTIONS I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the pctitioners request, "it must state in writing the reasons for the denial at the time it dcnies the request". 4. Tahle for additional information. DEADLINE FOR AGENCY ACTION: February 2, 2006 The City of Arden Hills received the completed application for this request on December 2, 2005. Pursuant to Minnesota State Statute, the City must act on this request hy February 2,2006 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may with the petitioner's consent extend the review period beyond the 120 days. Attachments I) Location Map 2) Statement ofrequest submitted by applicant 3) Final Plat 4) Grading and Drainage Plan 5) Rice Creek Permit 6) Public Use Dedication Fee Payment Plan . .& () ~ ~ ()"lo l) In @ )::> i'J (I) 0 l\J .., ~ ~. ~ .1 .:t: ij , 0 .~. -i \\) .~ .J: . .\ a tl" . 1" N . )( )(. -0 .t>. -..l , = 10, \ . f ~ \0 . 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J ~' \\ ~t~~ ~~ \ ~" -, \ ~ \ . \ \ \ \ \ \ 'i 'i 1- \ \ \ 0 \. It \9c. \'i \"" \ ----, QQ' "-"3 .t;'i..r.;t. 6~\ , \ '--"'" i I I - -- ... ""'-/"" ,,,,, 00 -jAl <O-j _:I: (/]T'1 >" -jC >::0 z;g ,.~ (/](J) (/] co 0:;:"" 3::-j T'1J: 0- (J) <D [Tl(J) )>c ::oAl zr;; "-< ~':t zT'1 "z (.no .::0 ~:t N', ()1- ,z [TlT'1 '0 "" . '... ':-'\ ?E )0( 0 )0( L, -~ ~ ." aJD Yl o ,. c! ;:: ---- Xl! X~ X5! HJ,.CiON ~ . Prepared by: JL Dept.: Com. Dev Council Mtg. Date: 2/13/2006 Final Action Needed By: 2/28/2006 ~ ~HlLLS City ot Arden Hills Request for Council Action Agenda Ilemfi,~ PC #06-001: Claridqe Minor Subdivision: 4038 Valentine Court Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider the requested minor subdivision to divide one existing parcel into three conforming properties, Staff Recommendation: Approve the request to subdivide the property into three properties as requested by the applicant. Advisory Commission Action: Commission Date Action AJJproved Not AjJjJiicable Not applicable Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: Letter from Dennis & Ann Claridge regarding the park dedication requirement - February 6, 2006 Staff Report to the Planning Commission - February 1, 2006 o Resolution (No, ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE; Agenda Item 6.C February 6, 2006 TO: Mayor and City Council FROM: James Lehnhoff, City Planner SUBJECT; PC #06-001 Dennis & Ann Claridge 4038 Valentine Court Minor Subdivision Backl1round The applicants own a 2.37 acre property at 4038 Valentine Court that was consolidated under one tax identification number from an original three platted lot. The applicant is requesting that the property be subdivided back into three properties with one modification to the original plat that would shift the proposed lot line between proposed Lot A and Lot B ten feet to the south. The parcel is proposed to be subdivided into the following lots: Lot A: 26,896 square feet Lot B: 37,303 Lot C: 38,304 The proposed lot sizes and configuration meets all requirements ofthc underlying R-I Zone, Planninl1 Commission Recommendation Recommendation and Conditions of Approval At their February 1,2006, meeting, the Planning Commission reviewed Planning Case #06-001 and voted unanimously to recommend approval of the minor subdivision subject to the following conditions: I. The applicant shall provide the City with a copy of the right-of-way permit granted by Ramscy County for Parcel C's access to Old Highway 10 before any building permits are issued for Parcel C. 2. The applicant shall filc the minor subdivision with the Ramsey County recorder and shall provide the City with a recorded copy within three months of the final approval date, 'L\Metro-iner.uslardenhillslPfanningIPlannfng Casesl.2D06106-001 Claridge MinorSrlbdivision\020606 - CC Report - Claridge Minor Subdil/i~'ion.doc Page 1 of3 . . . 3. The applicant shall provide a 12 foot drainage and utility easement on the street right- of-way and a 12 foot drainage and utility easement centered on common lot lines. 4. The applicant shall pay a park dedication fee of six percent of the market value of the land at the time of approval before filing the suhdivision with Ramsey County, 5, Any extension of City services for the new lots shall bc subject to approval by the City Engineer and all associated costs shall be the responsihility of the applicant. 6. The applicant shall comply with applicahle provisions of the City Code and related ordinances. Park Dedication Requirement Section 1130.08 Subd. 2 of the City Code of Ordinance requires all subdivisions to dedicate a portion of their land for recreation and conservation purposes. Depending on City need and the appropriateness of a land dedication in a given area, the City Council may require a park dedication fee in place of a land dedication. Although the applicant is not proposing a land dedication, a suhdivision resulting in two new residential lots would require a land dedication of six percent, which would be .14 acres or about 6,200 square feet. Given the small size of the potential land dedication, a park dedication fee may he more appropriate then a land dedication. Section 1130.08 Subd. 2D states: D. Cash in lieu of dedication. In lieu of/he dedication of land for recreational and conservation purposes, the City Council may require the developer to pay to the City. as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated. multiplied by the fair market value of the property at the time ofjinal approval of the development application. The fair market value of the property shall be determined by reference to current appraisal data or sales information. When appraisal data is utilized, the developer shall reimburse the City for the cost of the appraisal prior to the issuance of any development permits. Should a fee be accepted in lieu of a land dedication, the park dedication fee would be six percent of the land value of the property at the time of final approval of the subdivision. The 2006 market value according to Ramsey County records is $199,000. This value would result in a park dedication fee of $11 ,940. Although the subdivision ordinance does provide a guide for calculating a park dedication of land or money, the City Council does have the discretion to reduce the potential maximum fee of $11 ,940 if the circumstances warrant a reduction, Mr, Claridge has submitted a lctter requesting that the park dedication fee be reduced hy 36.4 pcrcent since one of the lots is already developed. If the park dedication fee is reduced by 36.4 percent, the park dedication fee would be $7,594. Although recommended condition four states that the park dedication fec shall he paid before the subdivision is filed with Ramsey County, the City Council may permit the applicant to pay up to two-thirds of the fee over a period of up to18 months subject to an agreement approved by the \\Metro-inet.uslardenhills'tPlanningIPlanning Cases\2006106-00J Claridge MinorSuhdivisionW20606 CC Report - Claridge Minor Suvilivisioll.doc Page 2 of3 . . . City Attorney (Section 1130.0S Subd. 2E). One third of the paymcnt would still bc due before the subdivision is filed with Ramsey County. Deadline for Al!.ency Actions The City of Arden Hills received the completed application for this request on December 30, 2005. Pursuant to Minnesota State Statute, the City must act on this request by February 2S, 2006 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the petitioners', consent extend the review period beyond the 120 days. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions, 3. Recommend denial with reasons for denial. Tfthe City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information, Attachments 6C-1 6C-2 Letter from Mr. & Mrs. Claridge regarding the park dedication fee - Febmary 6, 2006 Staff Report to the Planning Commission - February 1,2006 \\Mcrro-illet.us\ardenhills\Planning\Planning Cases\2006\06-00J Claridge Minor SubdivisioIJW10606 CC Report - Claridge lvfinor Subdivision, doc Page 3 of3 . . . February 6, 2006 Arden Hills City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Re: Planning Case #06-001 Minor Subdivision 4038 Valentine Court The Planning Commission is recommending approval of our minor subdivision with 6 conditions. We would like to address condition #4. As we understand the Public Use Dedication ordinance, the development of new property increases the demand on the city's parks, playgrounds and open space, therefore the city is asking for a park dedication fee. Our piece of property includes three lots. One lot has an existing house and therefore will not increase the demands on the city's parks, playgrounds and open space. We believe the lot with the existing house should be hacked out of the fee calculation. The lot with the existing house on it is 36.4% of the total area of the property; therefore we request that the park dedication fee be reduced by 36.4%. Dennis & Ann Claridge . . . ~ ~HILLS MEMORANDUM DATE: 3.A January 24,2006 PC Agenda Item TO: Planning Commission FROM: James Lehnhoff, City Planner SUBJECT: PC #06-001 Dennis and Ann Claridge 4038 Valentine Court Minor Subdivision ReQuested Action The applicants are requesting a Minor Subdivision to subdivide a 2.37 acre parcel into three residential lots in the R -1 Zone. Back2round 1. Overview of Request: The applicants own a 2.37 acre property at 4038 Valentine Court that was consolidated under one tax identification number from an original three platted lot. The applicant is requesting that the property be subdivided back into three properties with one modification to the original plat that would shift the proposed lot line between Lot A and Lot B ten feet to the south. The parcel is proposed to be subdivided into the following lots: Lot A: 26,896 square feet Lot B: 37,303 Lot C: 38,304 City of Arden Hills Planning Commission Meetingjor Februmy J, 2006 \VI.fetro-inet.uslardenhillsIPlrmningIPfanning Cases\2006\06-00J Claridge Minor Subdivision\OJ 1806 PC Repor/ - Claridge Minor Subdivision.doc Page 1 of6 . . . 3. Surrounding Area: Low Density Residential Single Family Residential R-I: Single Family Residential 2.37 acres (103,237 square feet) Proposed Parcels A and B have flat, buildable areas closer to Valentine Court. Proposed Parcel C has a flat area in the ceuter of the property but slopes to the west. All three parcels slope steeply toward Old US Highway 10, See attached topographic map. North Low Density Residential R-1: Single Family Residential Single Family Detached Residential South Low Density Residential R-I: Single Family Residential Single Family Detached Residential East Semi-Public B-1: Limited Business District Valentine Lake/Bethel College West Low Density Residential R-l: Single Family Residential Single Family Detached Residential Plan Evaluation (Findin!!s of Fact) 1. Zoning Ordinance - Meets Requirements The proposed minor subdivision is in the R-I Single Family Residential District Minimum Lot Area s (SF er Dwellin Unit Sin ]e Family Two Famil 3. Minimum Lot Size (ft, width/de th 14,000 14,000 Single Famil 95/130 95/130 35 0.3 City of Arden Hills Planning Commission Meeting for Februwy 1, 2006 \\Metro-inet.uslardenhiils\Plnnning\Planlling Cases\2006\06-00J Claridge Minor Subdivision\OJ 1806 - PC Report - Claridge Minor Subdivision.doc Page 2 of 6 . . . 6. Lot Covered bv Structure 25% 7. Min. Landscape Lot Area 65% 8. Minimum Building Setbacks (ft) Front vard 40 Rear Yard (PrinciDle) 30 Rear Yard (Accessorv) 10 Side Yard Interior - Principal (Minltotal both vards on lot) 10/25 Side Yard Interior - Accessory 10 Side Yard Corner 40 The proposed lots meet all area and dimensional requircments of the R-I Zone. Proposed Lot A is comparable to the size of the surrounding lots and propos cd Lots Band Care slightly larger than avcrage when compared to adjacent lots. None of the lots will requirc a variance for construction purposes. The existing structure on proposed Lot B meets all setback requirements of the R-I Zone without the need for a variance. Proposed Lot A and Lot B will have access to a public road via Valentine Court. Proposed Lot C will continue to use an access to Old US Highway 10. The applicant has submitted a letter from Ramsey County Department of Public Works indicating that Parcel C can continue to access Old US Highway 10 but will need to acquire a right-of- way permit prior to the construct or modification ofthe entrance. 2. Subdivision Ordinance - Meets Requirement with proposed conditions Section 1150.04 ofthe City Code lists the requirements for suhdividing and/or consolidating previously platted property. Requirements that must be evaluated listed under Section 1150.04 include 1. Survey: A survey showing the existing and proposed lots, 2. Zoning Compliance: The parcels or tracts resulting from the division or consolidation, as depicted in the surveyor registered land survey, shall not have an area, dimensions or setbacks which are less than the minimum requirements specified for the zoning district in which the parcels or tracts are located in the zoning ordinance. 3. Public Welfare: It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. City of Arden Hills Planning Commission Meetingfor Februwy 1, 2006 \\Melro-inel.us\ardenhills\Plllnning\,Pimming Cases'12006106-00! Claridge Minor Subdivision\OJ 1806 - PC Reporl Claridge Minor Subdivision.doc Page 3 of6 . 4. Conformity with the rest of the Subdivision Ordinance: The proposed division or consolidation shall conform to all requirements of the subdivision Ordinance unless given an exemption by the Planning Commission and City Council. 5. Fees: All filing fees mnst be paid. . Staff has reviewed these criteria and offers the following findings offact: I. The suhmitted snrvey was prepared by a registered land surveyor and meets City requirements. 2. As noted above, the proposed lots meet all requirements ofthe underlying R-1 Zone. 3. The proposed subdivision is unlikely to have any negative affect on the puhlic welfare. The proposed lots are comparable to and compatible with neighboring lots within the subdivision. Moreover, if dwellings are constructed on the lots, they will contribute to the local tax base without significantly taxing the existing infrastructurc. 4. The applicant has not met all the applicablc requirements of the Subdivision Ordinance. The Subdivision Ordinance requires a twelve foot utility easement centered on rear and other lot lines (Section 1130.05 Subd. I.), A condition has heen included to resolve this minor issue. All other provisions of the Subdivision Ordinance arc met. The proposed lots have access to a public road, have adequate buildable areas, and meet the requirements of the R-1 Zone. 5. All required application fees have been paid. This subdivision does result in the creation of two new residential lots. Under Section 1130.08 of the Subdivision Ordinance, the park dedication fee would apply to this case, The Recrcation and Conservation portion (Subd. 2) requires that all subdivisions dedicate a portion of their land for recreation and conservation purposes or, as deemed comparahle value by thc City Council, pay a park dedication fee in place of a land dedication. Although the applicant is not proposing a land dedication, a subdivision resulting in two new residential lots would require a land dedication of six percent, which would be .14 acrcs or ahout 6,194 square feet. Given the small size of the potential land dedication and the availability of other nearby park facilities, a park dedication fee may be more appropriate then a land dedication. In lieu of the land dedication, the City Council may require the applicant to pay, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the property at the time of the final approval of the subdivision. Should a fee be accepted in lieu of a land dedication, the park dedication fee would be six percent of the land value of the property at the time of final approval ofthe subdivision. The 2006 market value according to Ramsey County records is $199,000. This value would result in a park dedication fee of$1l,940. The City of Arden Hills Planning Commission Meetingfor Februwy 1,2006 . \\Metro-inet.uslardenhills1,P/ml1ling\Plnnning Cases\2006106~OOJ Claridf{e Millor Suhdivision\Ol 1806 PC Report - Claridge Minor Subdivision.doc - Page 4 of 6 . . . Planning Commission may recommend a course of action to the City Council regarding a land dedication or park dedication fee. Staff Recommendation In Planning Case #06-001, staff recommends approval of the Minor Suhdivision after making a finding that the proposed suhdivision meets City standards and will not have an adverse impact on the surrounding properties or on the community as a whole; subject to the following six conditions: I. The applicant shall provide the City with a copy of the right-of-way permit granted by Ramsey County for Parcel C's access to Old Highway 10 before any building permits are issued for Parcel C. 2. The applicant shall file the minor suhdivision with the Ramsey County recorder and shall provide the City with a recorded copy within three months of the final approval date. 3, The applicant shall provide a 12 foot drainage and utility easement on the street right- of-way and a 12 foot drainage and utility easement centered on common lot lines. 4. The applicant shall pay a park dedication fee before filing the subdivision with Ramsey County. The dedication fee shall be determined by the City Council. 5. Any extcnsion of City services for the new lot shall be subject to approval by the City Enginecr and all associated costs shall be the responsibility of the applicant. 6. The applicant shall comply with applicable provisions of the City Code and related ordinances. Resident Comment Staff has not received any letters, emails, or telephone calls from property owners or occupants in regard to this planning case. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend dcnial with reasons for denial. If the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. City afArden Hills Planning Commission Meetingfor Februmy J, 2006 \\Metro-inel_uslardenhills\P/anningIPlanning Cases\2006106-00J Claridge MinorSubdivision\Ol 1806 - PC Report Claridge Minor Subdivision-doc Page 5 of6 . . . Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on December 30, 2005. Pursuant to Minnesota State Statute, the City must act on this request by February 28, 2006 (60 days), unless the city provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4a-1 Supporting documents 4a-2 Location Map, other pertinent maps City alArden Hills Planning Commission Meeting for F ebrumy 1, 2006 '1IMetro-inel.l/s\ardenhills\Planning\Planning Cases12006106"OOJ Claridge Minor Subdivision\Ol1806 - PC Report - Claridg;e Minor Subdivision.(loc Page 6 of 6 . . 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'" CO '" < m -< ." o '" ~~ J~ ~~ ot-rj i':'-'l ~ ~ fi ,~ ~ i': ~~ ~~ .,,~ ~ o ;~ '"<, $~ ~~ ~~ ~~ v, <:, ~~ .., ~ i:;t"') :s~ o :e: e, 0- " " "" 0' S" ~ w Q ;.. c: o o ,"" o ~ t::I ~ ~ ~ ::t.. ~ ~ ~ ---- .., . ~ .~HILLS. CIty ot Arden HIlls Request for Council Action Prepared by: JL Dept.: Com. Dev Council Mtg. Date: 2/13/2006 Final Action Needed By: 2/28/2006 Agenda Item ~!.p: PC #06-002: Findell Minor Subdivision & Variance: 1401 Skiles Lane Budgeted Amount: $0.00 Actuai Amount: $0.00 Funding Source: nfa Council Action Request: Consider the requested minor subdivision and variance to divide one existing parcel into two properties with one non-conforming structure. Staff Recommendation: Approve the request for the minor subdivision. Deny the variance request to allow a non-conforming structure to remain. Advisory Commission Action: Commission Action plCinning PTRC applicable Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: Staff Report to the Planning Commission - February 1, 2006 o Resolution (No. ) o Ordinance (No ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item 6.D February 6, 2006 TO: Mayor and City Council FROM: James Lehnhoff, City Planner SUBJECT: PC #06-002 Gary Findell 1401 Skiles Lane Minor Subdivision & Variance Backl!round The applicant owns a .82 acre parcel at 140 I Skiles Lane and proposes to subdivide the property into two residential properties. The western parcel with the existing dwelling is proposed to be approximately 1 00'xI82' with a total area of 18,237 square feet and a vacant eastern parcel that would be approximately 95'xI82' with a total area of 17,280 square feel. The existing dwelling currently crosses the proposed boundary linc between the two lots. The applicant plans to remove a room from the cxisting dwelling and has requcsted a variance to allow the rest of the structure to remain. Once the room is removed, the existing structure would be approximately four feet from the new property line; however, the side sethack in thc R-l zone is a minimum often feet. To help mitigate the encroachmcnt on the side setback, the applicant is proposing a 21 foot drainage and utility easement on the eastcrn lot to keep any new structures at least 21 feet trom the new property linc. When combined with the four foot side setback, there would he a total of 25 feet hetween the existing structure and any future structure built on the proposed eastern lot. The easement, according to thc applicant, would still allow landscaping, fencing, a driveway, and/or retaining walls to be placed within that 21 foot wide area. The applicant has submitted a letter explaining the reason for the variance rcquest. In sum, the applicant seeks to preserve existing mature trees on the western side of the property, If the variance is not granted, the resident intends to move the existing structure approximately twenty feet to the west, which would require the removal of the trecs, If the structure were moved, there would not be a need for a variance if all setbacks are mct. ',IMctro-iner.us\ordenhills\P{anning'IP/ul1ning Cases12006106-002 Findell minm" subdivision (lnd variallcel(}20606 - CC Reporl- Findell Minor Subdivision & variance. doc Page 1 of3 Planning Commission Recommendation Recommendation of Denial At their February I, 2006, meeting, the Planning Commission reviewed Planning Case #06-001 and voted 6-1 to rccommend denial of the minor subdivision based on the following findings of fact: 1. The non-conformity ofthe existing structure on the property would increase if the subdivision were approved. The current structure does not meet the required 40 foot front setback. The subdivision would increase the non-conformity of the structure hy allowing the structure to encroach on thc proposed new lot line. 2. The subdivision would result in two properties that would be detrimental to the public welfare and would not be consistent with the character of the neighhorhood. Since the variancc could not be approved without approval of the minor subdivision, the Planning Commission voted unanimously to recommend denial of the variance based on the following findings of fact: I. The hardship may be considered an inconvenience, Since it is possible for the dwelling to be moved and thereby meet all setbacks, a hardship does not exist. The applicant has indicated that it is possible to move the structure without adding significant cost. If the structure is moved, the need for a variance would be eliminated. 2. The conditions are not cntirely unique to this property, It is not unique topographical, lot size, or lot dimensions that are making the variance necessary, Although the property does have a number of mature trees that add to the value and character of thc neighborhood, there is sufficient space on the proposed western property to place a conforming structure. While the mat Lire trees may pre-date thc current landowner, meaning he or she did not create the perceived hardship, the Ordinance does not clearly state that protecting trees meets the hardship requirements of a variance. 3. Granting of the variance would be detrimental to the public welfare and would detract from the character of the neighborhood. Deadline for Agencv Actions The City of Arden Hills received the completed application for this request on December 30, 2005. Pursuant to Minnesota State Statute, the City must act on this request by February 28, 2006 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review pcriod. The City may, with the petitioners', consent cxtend the review period beyond thc 120 days. 1'tMelro-inc{,/Is\ardenhillsIPlnnningIPhmning Cases12006W6-002 Findell minor subdjvi.~ion find vnrirmcel020606 - CC Report - FindeU Minor Subdivision & V(frinllcc.doc Page 2 of3 . . . . . . Options 1. Recommend approval of the minor subdivision and variance as submitted. 2. Rccommend approval of the minor subdivision and variance with conditions, 3. Recommend approval ofthe minor subdivision with conditions. 4. Recommend denial with reasons for denial. If the City denies the petitioners request, ".., it must state in writing the reasons for the denial at the time it denies thc request." 5. Tablc for additional information. Approving the variance is contingent upon approval ofthe minor subdivision. Attachments 6C-l 6C-2 Letter from Mr. & Mrs. Claridge rcgarding the park dedication fee - Fehruary 6, 2006 Staff Report to the Planning Commission - February 1, 2006 I\Melm-inet.usl,ardenhillslf'!nl1ningIPlill1ning Cnses12006106-002 Findel'minQr subdivision and varinllcei020606 - CC Report - Findell Minor Subdfvisioll & variance. doc Page 3 of3 . . . ~ /]'\~ILLS MEMORANDUM DATE: PC Agenda Item 3.B January 24,2006 TO: Planning Commission FROM: James Lehnhoff, City Planner SUBJECT: PC #06-002 Gary Findell 1401 Skiles Lane Minor Subdivision & Variance Requested Action The applicant is rcquesting a minor suhdivision to subdivide a .82 acre (35,527 square feet) parcel into two properties in the R.I Single-Family Residential Zone. The applicant is also requesting a variance to allow thc existing structure on the property to remain, which would cncroach on the side yard setback of the new property line between the proposed lots. The variance application is contingent upon approval of the minor subdivision application. Background 1. Overview of Request The applicant owns a .82 acre parcel at 1401 Skilcs Lane and proposes to subdivide the property into two residential propcrtics. The western parcel with the existing dwelling is proposed to be approximately 100'xI82' with a total area of 18,237 square feet and a vacant eastern parcel that would be approximately 95 'xI82' with a total area of 17,280 square feet. The existing dwelling currently crosses the proposed boundary line between the two lots. The applicant plans to remove a room from the existing dwelling and has requested a variance to allow the rest ofthe structure to remain, Once the room is rcmovcd, the structure would be approximately four feet from the new propcrty line. The side setback in the R-1 zone is a minimum often feet. To help mitigate the cncroachmcnt on the side sethack, the applicant is proposing a 21 foot drainage and utility easement on the eastern lot to keep any new structures at least 21 feet from the new property line. When combined with the four foot City of Arden Hills Planning Commission Meetingfor February /, 2006 \\Metro-inet.uslnrdenhillsIPlanning'P!anning Cases\2006106-001 Findel! minor subdivision and variancr:\OJ 1806 PC Reporr - Findell Minor" Subdivision & Variance. doc Page 1 of 8 side setback, there would be a total of 25 feet between the existing structure and any future structure built on the proposed eastern lot. The easement, according to the applicant, would still allow landscaping, fencing, a driveway, and/or retaining walls to be placed within that . 21 foot wide area. The applicant has suhmitted a letter explaining the rcason for the variance request. In sum, thc applicant seeks to preserve existing mature trees on the western side of the property. If the variance is not granted, the resident intends to move the existing structure approximately twenty feet to the west, which would requirc the removal of the trees. lfthe structurc is moved, there would not be a need for a variance providing all setbacks are met. 2. Site Data Futur~ LandUs~Pllln: < Low Density Residential , j!;xistingLand Us~: < Single Family Residential ZOning: , .... R-I: Single Family Residential Size: .,.. .82 acres (35,527 square feet) '" The property slopes gently toward the north with a decrease in elevation of Topography: ... aooroximately eight to ten feet across the length of the propel1y. 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R, I: Single Family Residential Single Family Detached Residential Single Family Detached Residential Single Family Detached Residential Single Family Detached Residential South Low Density Residential R, I: Siugle Family Residential East Low Density Residential R-l: Single Family Residential West Low Density Residential R-I: Single Family Residential Plan Evaluation (Findinl!s of Fact) 1. Zoning Ordinance - Mee/s Requirements except for the side setback on the proposed property line that would split the property. The proposed minor subdivision is in the R-l Single Family Residential District City of Arden Hills Planning Commission Meetingfor February I, ]006 . lIMetro.inet.us\ardenhillsIPlrlflning''planning Cases\2006106-002 Findell minur subdivision (llld variancelOl 1806 - PC Report - Findell Minor Sllbdivision & Variance. doc Page 2 of 8 . . . 14,000 14,000 Single Family 95/130 95/J30 35 0.3 25% 65% F.A.R.) 8. Minimum Building Setbacks ft Front ard 40 Rear Yard (Principle) 30 Rear Yard (Accesso ) 10 Side Yard Interior - Principal (Minltotal both vards on lot) 10/25 Side Yard Interior - Accessory 10 Side Yard Comer 40 Both of the proposed lots exceed the minimum area requirement of 14,000 square feet. As stated ahove, the existing dwelling on the proposed westcrn lot would encroach on the new property line dividing the two lots hy six feet. The proposed new eastern lot would be able to have a structure that meets all required setbacks. The existing dwelling does encroach on the 40 foot front yard setback by approximately eight feet. Any future additions to this structure would he required to meet all setbacks. 2. Subdivision Ordinance - Meets requirement with proposed conditions Section 1 150.04 of the City Code lists the requirements for subdividing previously platted property. Requirements that must be evaluated listed under Section I l50.04 include: l. Survey: A survey showing the existing and proposed lots, 2. Zoning Compliance: The parcels or tracts resulting from the division or consolidation, as depicted in the surveyor registered land survey, shall not have an area, dimensions or setbacks which are less tban the minimum requirements City oj Arden Hills Planning Commission MeetingJor February J, 2006 \IMetro-inct.us\ardenhillsIPlanningIPlanning Cases\2006\06-002 Findell minor subdivision and variance'iQl 1806 - PC Report Findell Minor Subdivision & Variance. doc Page 3 of8 specified for the zoning district in which the parcels or tracts are located in the zoning ordinance, 3, Public Welfare: It is determined that the proposed division or consolidation will not . be detrimental to the public welfare or injurious to adjacent tracts in the area in which the suhdivision tract is located. 4. Conformity with the rest of the Subdivision Ordinance: The proposed division or consolidation shall conform to all requirements of the subdivision Ordinance unless given an exemption by the Planning Commission and City Council. 5. Fees: All filing fees must be paid, Staff has reviewed these criteria and offers the following findings of fact: I. The submitted survey was prepared by a registered land surveyor and meets pertinent City requirements. 2. As noted above, the proposed lots meet the area and dimensional requirements of the R-I Zone. However, an existing dwelling encroaches six feet on the proposed new property line. The applicant has submitted a variance application to allow this encroachment to remain. 3. The proposed subdivision is unlikely to have any negative affect on the public welfare with the appropriate conditions. While the other properties on the same block as the subject property tend to be larger, the subject property is comparable to other lots within this subdivision, The average size lot in this suhdivision is .43 acres, and the other lots in the subdivision range from .26 acres to .86 acres. The proposed western property would be approximately .4 acres, and the proposed eastern property would be approximately .41 acres. The properties immediately . across the street from the subject property have similar lot widths as the subject property. Finally, if a new dwelling is constructed on the easterly lot, that will contribute to the local tax base without significantly taxing the existing infrastlUcture. 4. The applicant has met all other applicable requirements of the Subdivision Ordinance. The proposed lots have access to a public road, have adequate buildable areas, and meet the requirements of the R-l Zone. 5. All required application fees have been paid, This subdivision does result in the creation of one new residential lot. Under Section 1130.08 of the Subdivision Ordinance, the park dedication fee would apply to this case. The Recreation and Conservation portion (Subd. 2) requires that all suhdivisions dedicate a portion of their land for recreation and conservation purposes or, as deemed comparable value by the City Council, pay a park dcdication fee in place of a land dedication. Although the applicant is not proposing a land dedication, a suhdivision resulting in one new residential lot would require a land dedication of six percent, which would be ,049 acres or about 2,143 square feet. Given the small size of the potential land dedication and the availability of other nearby park facilities, a park dedication fee City of Arden Hills Planning Commission Jvfeetingfor February J, 2006 \'IMelro-inet.lls'lardenhillsIPlnnnfng,IPfanning Case~'\2006i06-002 Findeii minor subdivision alld vnriance\Ol 1806 - PC Report - Pindell Minor Subdivision & Variance. doc . Page 4 of 8 . . . may be more appropriate then a land dedication. In lieu ofthe land dedication, the City Council may require the applicant to pay, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the property at the time of the final approval of the suhdivision. Should a fee be accepted in lieu of a land dedication, the park dedication fee would be six percent of the land value of the property at the time of final approval of the subdivision. The 2006 market value according to Ramsey County records is $164,300. This value would result in a park dedication fee of $9,858. The Planning Commission may recommend a course of action to the City Council regarding a land dedication or park dedication fee. 3. Granting a Variance for a Subdivision - Findings Required Section 1150.01 ofthe Subdivision Ordinance allows the City to grant a variance for a subdivision if the following conditions exist: I, The hardship is not a mere inconvenience; 2. The condition or conditions upon which the request is based are unique and not generally applicable to other property; 3. The granting of a variance will not be substantially detrimcntal to the public welfare and is in accord with the purpose and intent of this chapter, the zoning ordinance and comprehensive plan. Staff has reviewed the variance criteria and offers the following findings: I. The hardship may be considered an inconvenience. Since it is possihle for the dwelling to be moved and thereby meet all setbacks, a hardship may not exist. The applicant has indicated that it is possible to move the stmcture without adding significant cost. If the structure is moved, the need for a variance would be eliminated, However, preserving mature trees is important for the character of the property and the neighborhood. Trees, particularly mature trees, and open spaces are integral to the character of the Jots, neighborhood, and the City. 2. The conditions are not entirely unique to this property. It is not unique topographical, lot size, or lot dimcnsions that are making the variance necessary. Although the property does have a number of mature trecs that add to the value and character of the neighhorhood, thcre is sufficient space on the proposed western property to place a conforming structure. While the mature trees may pre-date the currently landowner, meaning he or she did not create the perceived hardship, the Ordinance does not clearly state that protecting trees meets the hardship requirements of a variance. 3. When combined with the 21' drainage and utility easement, it is unlikely that granting the variance will be detrimental to the public welfare in terms of overall setbacks and City of Arden Hills Planning Commission .Meetingjor February J. 2006 \IMetro-inet.us'lnrdenlrills\PlanningIPlanning Cases\2006\06-002 Finde// minor subdivision and varinncelOJ 1806 PC Report - Findelf MillOI' Subdivision & Variance. doc Page 5 of 8 neighborhood character. The development on the properties will be similar in style to other properties within the subdivision. While the existing structure will encroach on the side setback, the easement will help the properties meet the spirit of the ordinance . with approximately 25 feet separate the existing structure and any future structures on the eastem lot. Staff Recommendation In Planning Case #06-002, staff recommends approval of the Minor Subdivision without the Variance after making a finding that the proposed subdivision meets City standards and will not have an adverse impact on the surrounding properties or on the community as a whole. The recommendation for approval is subject to the following seven conditions: I. The applicant shall file the minor subdivision with the Ramsey County recorder and shall provide the City with a recorded copy within sixty days of the final approval date. 2. The applicant shall file the 21 foot drainage and utility easement with the Ramsey County and shall providc the City with a recorded copy within sixty days of the final approval date. The restrictivc easement may hc incorporated with the deed for the land or submitted as a separate recordable document and is suhject to approval hy the City Attorney. 3. The applicant shall pay a park dedication fee of six percent of the market value of the land at the time of the final approval of the suhdivision. 4, The structure on the westem lot shall be moved to a location that meets all required . sethacks of the R-l Zone, including the front lot setback of 40 fect from the right-of- way. 5. The structure on the westem lot shall he moved into a location that meets all required setbacks before any building permits are issued for any new structurcs on either lot except for any permits needed to move the stmcture into a conforming location. 6. Any extension of City services for the new lot shall be subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. 7. The applicant shall comply with applicable provisions of the City Code and related ordinances. It is open to interpretation if a true hardship exists in this case. Protecting trees and green space is important for thc character of the lot and neighborhood. While it is a worthwhile cause to protect mature trecs, the trees are in a location on the lot that could be used for future construction purposes (e.g, a garage expansion or other structural expansion). If the trees are removed for future construction purposes, then the reason for the perceived hardship in this variance application would have been eliminated. Without specific conditions for protection, there is no guarantee the trees will be preserved for perpetuity, Moreover, according to the applicant, it is possihle to move the dwelling into a conforming location without adding City afArden Hills Planning Commission Meeting for February J, 2006 . \\Metro-inel.lls'!arrlenhillsIPlanning\PlfllJning Cases\2006\06-002 Findell minor subdivision and variancdOJ 1806 - PC Report Findell Minor Subdivision & Variance. doc Page 6 of 8 . . . significant cost. However, if the variance is approved with the minor subdivision, Staff proposes this alternate set of nine conditions: I. The applicant shall file the minor subdivision with the Ramsey County recorder and shall provide the City with a recorded copy within sixty days of the final approval date. 2. The applicant shall file the 21 foot drainage and utility easement with the Ramsey County and shall provide the City with a recorded copy within sixty days of the final approval date. The restrictive easement may be incorporated with the decd for the land or suhmitted as a separate recordable document and is subject to approval by the City Attorney. 3. The portion of the existing structure that is designated for removal on the submitted survcy shall be removed before any new building permits are issued for any structures on either lot except for any permits needed to remove the required portion of the existing dwelling. 4. Any additions to the existing dwelling on the western lot shall meet all setback requirements. 5. Any new structures on the western lot shall not encroach any closer than 21 feet to the western lot line to preserve a total of25 feet of side lot setback as required in the R-I Zone. 6. The six pine trees, two oak trees, and one elm tree between the western edge of the existing structure and the western lot line shall not be removed without approval of the City Council (The trees and their locations are identified on the Site Development Plan for 1401 Skiles Lane). If the trecs are determined by thc City to be dead or dying, the trees may be removed and shall be replaced in accordance with the Design Requircment of the Landscape Plan provisions of Appendix A, Procedural Manual, of the City of Arden Hills Zoning Ordinance. 7, The applicant shall pay a park dedication fee before filing the subdivision with Ramsey County. The dedication fee shall he determined by the City Council. 8. Any extension of City services for the new lot shall be subject to approval by the City Engineer and all associated costs shall he the responsibility of the applicant. 9, The applicant shall comply with applicable provisions of the City Code and related ordinances. Resident Comment Staff has not received any letters or telephone calls from properly owners or occupants in regard to this planning case. One email was receiving with questions ahout this case hut did not state an official opinion. City of Arden Hills Planning Commission Meetingfor February I, 2006 \IMetro-incl.us\ardenhills'IP/(mning\P!allning Cases\2006\06-002 Findeii minor subdivision and variance \OJ /806 - PC Repar! - Findell Minor Subdivision & Variance.doc Page 7 of 8 Options 1. 2. 3. 4. Recommend approval of the minor subdivision and variance as submitted. Recommend approval of the minor subdivision and variance with conditions. Recommend approval ofthc minor subdivision with conditions. Rccommend denial with reasons for denial. Ifthe City denies the petitioners request, ",.. it must state in writing the reasons for the denial at the time it denies the request" Table for additional information. 5. Approving the variance is contingent upon approval of the minor subdivision. Deadline for A!!ency Actions The City of Ardcn Hills rcccived the completed application for this request on Dcccmber 30, 2005. Pursuant to Minnesota State Statute, the City must act on this request by Fehruary 28, 2006 (60 days), unless the city provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4B-1 4B-2 Supporting documents Location Map, other pertinent maps City afArden Hills Planning Commission Meetingfor Februm)i I, 2006 \\Melro-inel.us\ardenhills\PlanninglPlwming Cases'12006\06~002 Findel! minor subdivision nndvm'ianc:el.Ol 1806 - PC Report - Findell MillOI' Subdivisio/l & Variance. doc Page 8 of 8 . . . . . . 1742 Hartford Avenue Saint Paul, MN 55116 65 1-699-8612 December 29, 2005 Planning Department City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: 1401 Skiles Lane Minor Subdivision My wife and I own the property at 1401 Skiles Lane (PIN 34-30-23-21-(055). We bought the property at the end of November, 2005 and love the neighborhood, the location and the lot. The lot is covered with oak trees and a number of other varieties of trees. TIle zoning in this area is R-I, with a minimum lot width of 95' and a minimum lot area of approximately 14,500 sq. ft. The current lot is 195' x approximately 182' with an existing house that is mostly on the west 100' of the lot. The area of the cnrrent lot is 35,527 sq. ft. We would like to subdivide the lot and create one vacant lot (on the east side) that is 95' x 182' (17.280 sq. ft.) and a second lot with the existing house that is tOO' x t82 (18,237 sq. ft.) on the west side of the lot. Our plans are to rehab the existing house and sell it and then build a new house for ourselves on the new lot. A portion ofthe existing house straddles what will be the new property line. We plan to remove the portion of the house (approximately 150 sq. ft.) that straddles the new property line. To "make up" for the loss of the 150 sq. ft. we will be adding on to the rear of the existing house. The new east side of the house will be approximately 3.9' from the new property line. We will be requesting a sideyard setback variance since we do not meet the \0' sideyard setback requirement for the R-I zone. By doing the above, we end up with two legal size lots and will need the one variance for the sideyard setback. We will also be able to preserve all of the trees (of which there are many) on the west side of the property and all but 2 or 3 trees on the ea.st side of the lot. Our second option is to move the entire existing house about 20' to the west, thereby removing the need for a variance because we would meet all of the lot and setback requirements for R-t zoning. The cost of moving the house is comparable to removing a portion of the house and then adding on to the house. The disadvantage to moving the house is that it will be very disruptive to the property and would likely result in the removal of many of the trees on the site. Our overall goal is to minimize disturbance to the property. We bought the property because we like the house and the property and like the character of the neighborhood. We want to do everything we can to respect the character of the lot and of the neighborhood white rehabbing the old house and building a new house. Oak trees are very sensitive to root disturbance and compaction, so we are hoping to do as much site work and excavation as possible in the winter while the ground is frozen, which would minimize the site disturbance and soil compaction. We will place a restrictive covenant on the new lot to the east prohibiting any permanent building on the west 21' of the lot. This will insure that there will be a minimum 25' of separation between the two houses. We feel that this meets the intent of the setback ordinance. . 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Ii:i ~ ~ ~ ~ ~ ~ ihl i b,. ~~ ~ .' -ig ~ ~ -. l ~i";: 1t . ~ " 182.04 Meas. 182.0 Pial , I ~ ii-- ~ ~ --\-- I. .., I~ -\----1- I -----{ I i0P~~ " "0 . . ! ! ! 5 , '" Q. ., .. 0 =:iii c ~ "tf is '" ~ ~ I , 0 :!: "l ~ ~ . ~ ~- c: ~ to ~ ! ~ ~ ~ ~ s: ~ ~ ~ = ~ n . . ~ !~ iH i 1: i~i ~ 3' & -" I ~ s all "i ~ .~ ,n ~ Qo <I'I~ l)- t 2 3 ;;O~'o: ~ s-i ~a; <D ~! 'i~i ai ig . ,l -~- ~ . o g ". , " ~'" r;; ~~ l!l '" n ~ ;: ~ . , ~ ~~t:j Q. ~ <:.., ):;:~ a ~~~ g~ *~ rl"\ ..I..,j~ '-11. ~a ~ ~ l;, b::j ~~b ::100....; ~~~ ~ Q. tJj ~~~ . (;) a ~~< a ~a ~ z ... . ~ ~HILLS City otArden Hills Request for Council Action Prepared by: JL Dept.: Com. Dev Council Mtg, Date: 2/13/2006 Final Action Needed By: 3/18/2006 Agenda Item fi.1E PC #06-003: Celestica. Charles Patterson: 4300 West Round Lake Road Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider the requested special use permit amendment to install two exterior make-up air handling units, Staff Recommendation: Approve the request to install the two exterior make-up air handling units, Advisory Commission Action: Date Action Commission 2/1/2006 Approved , tljot Applicable Not applicable . Supporting Documents (which are attached to this Action Form): [2j Memo/Letter: Staff Report to the Planning Commission - February 1, 2006 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . . . ~ ~HILLS MEMORANDUM DATE: Agenda Item 6.E February 6,2006 TO: Mayor and City Council FROM: Jamcs Lehnhoff, City Planner SUBJECT: PC #06-003 Celestica - Charles Patterson 4300 West Round Lake Road Special Usc Pcrmit Amendment Background The applicant proposes to install two exterior make-up air handling mcchanical units near the loading docks on the southwestern comer of the stmcture. If this application is approved, the western air handler is proposed to be installed this spring. The second air handler has an undetermined installation date. Each air handler will extend approximately 60 feet from the building and be approximately 12 feet wide. The air handlers will not exceed the height of the proposed 15 foot fence used for screening. The fenced area will in elude approximately 1300 feet (70 feet from thc building and 60 feet wide), The fence is proposed to have privacy slats that match the adjacent structure, Installation of the air handlers will result in the loss of eight parking spaces. PlannIng Commission Recommendation Recommendation and Conditions of Approval At their February 1,2006, meeting, the Planning Commission revicwed Planning Case #06-003 and voted 6-1 to recommend approval of the special use permit amendment subject to the following conditions: 1, The applicant shall continue to abide by the conditions of approval listed in Special Use Permit #96-12,97-23,00-40,01-08,02-33, and any other approved permits. (Permits 01- 12a and 01-12b have expired and do not apply.) 2, The applicant shall be required to obtain all nccessary building penmits before construction begins. 3. The appropriate building permits for the air handlers shall be obtained within one year and construction shall be completed within two years or this permit shall expire. The I\Metro-inet.us!m.denhillsIP/annil1gIPlal1l1il1g Cases12006!06-003 Ce/estica SUP amel1dment!020606 - CC report- Celestica SUP amendment.doc Page I of2 . . . Council may extend the expiration date of this approval upon written application of the applicant. 4. The fencing shall be installed as proposed immediately after installation of the aIr handling units. 5. Any trees that have died since thc initial development ofthe sitc must be replaced per landscape plans approved by staff no later than June 1, 2006. 6. The applicant shall be required to submit a noise mitigation plan in the future if the City reccives complaints regarding noise generated by the unit and said complaints are validated by City Staff 7. Should the off-site parking that Celestica's employees are currently using become unavailable or inadequate, Celestica shall reapply for a special use permit amendment to expand parking similar in nature to Planning Case 01-12a and 01-12b. These applications shall require City review under the standard review process for a special use permit amendment. 8, The air handling units shall be installed in accordance with the plans submitted, Minor modifications may be made to the plans subject to approval by the City Planner. Significant changes to the plans require review and approval through the Site Plan Review process. 9. Celestica shall provide a proof of parking statement that includes sufficient parking to meet Arden Hills parking requirements. The statement shall indicate the amount of off- site parking, the duration of the off-site parking agreemcnt, and a contingency plan for additional parking that meets the Arden Hills parking requircments that is signed by the property owner and Celestica. Additional on-site parking that brings the property into conformance with the Arden Hills parking regulations shall be added when the off-site parking agreement expires. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 18, 2005. Pursuant to Minnesota State Statute, the City must act on this request by March 18,2005 (60 days), unless the City provides the petitioner with written reasons for and additional 60 day rcview period, The City may, with the consent of the applic311t, extend the review period beyond thc initial 120 days. Options I. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "... it must state in writing the reasons for the denial at the time it denies the request." 4. Tablc for additional information. Attachments 6D-l Staff Report to the Planning Commission - February I, 2006 I\Metro-inet.uslardellhillsIPlanningIPlanning Cases12006W6-003 Cefestica SUP amendmellt\020606 - CC reporl- Celestica SUP amendment.doc Page 2 of2 . . . ~ ~HILLS MEMORANDUM DATE: January 24,2006 PC Agenda !tern 3. C TO: Planning Commission FROM: James Lehnhoff, City Planner SUBJECT: PC #: 06-003 Celestica - Charles Patterson 4300 West Round Lake Road Special Use Permit (SUP) Amendment ReQuested Action The applicant has requested a Special Use Permit (SUP) Amendment to Planning Case # 96-12 to allow for a site plan modification that would allow the installation of two exterior make-up air handling units. Backl!round 1. Overview of Request: Manufacturers' Services, now known as Celestica, was originally approved to construct one building at 4300 W. Round Lake Road, with variances for building materials (insulated concrete panel with architectural reveals where hrick/stone/glass required) and office buildout percentage (20 percent where 25 percent was required) under Planning Case #96-12. The City has reviewcd and approved seven additional applications since the original approval in 1996. These previous applications include: 96-]2 PUD 4300 Round Lake Road 7/2/96 (A) 97-23 Site Plan Amendment 4300 Round Lake Road 9/29/97 (A) (location of wall sign) 00-40 PUD Amendment 4300 Round Lake Road 01/02/01 (A) (increase size of trash compactor) City of Arden Hills Planning Commission Meetingfor February I, 2006 \\Metm-inet.usiardenhil'sIPlanning'Planning Cnses\2006106-003 Celestica SUP amennment\Of 1806 PC report - Cdes/lea SUP amendment.doc Pagelof7 . . . 01-08 PUD Amendment 4300 Round Lake Road, 06125/01 (A) (dumpster enclosures) 1887 & J987 Gateway Blvd. 01-12a PUD Amendment 4300 Round Lake Road 5/2/2002 (A) (Add':,8 parking snaccs 01-12b PUD Amendment 4300 Round Lake Road 06/25/01 (A) (Add 27 parking spaces) 02-33 PUD Amendment 4300 Round Lake Road 12/16/02 (A) (Add out~ide nitrogen tank) The applicant now proposes to install two exterior make-up air handling mechanical units near the loading docks on the southwestern comer of the structure. If this application is approved, the western air handler is proposed to be installed this spring. The second air handler has an undetermined installation date. Each air handler will extend approximately 60 feet from the building and be approximately 12 feet wide, The air handlers will not exceed the height of the proposed 15 foot fence used for screening. The fenced area will include approximately 1300 feet (70 feet from the huilding and 60 feet wide). The fence is proposed to have privacy slats that match the adjacent structure. Installation of the air handlers will result in the loss of eight parking spaces. 2. Surrounding Area: Land Use North Industrial G-B: Gateway Business Single Family Detached Residential! Stonnv,later collection pond Single Family Detached Residential South G-B: Gateway Business Industrial East Round Lake West Interstate 35W 3. Site Data: Future Land Use Plan: Industrial Office space, manufachuing~ and warehousing G-B: Gateway Business 11,52 acres The western side of the property slopes toward 1-35W and the eastern side of the property slo es steeply toward Round Lake. Zoning: Topography: City of Arden Hills Planning Commission Meetingfor February 1, 2006 I\Mefro-inet.uslardenhillsIPlanning\Planning Cases12006106-003 Celesfica SUP mnendmenlWl 1806 - PC report - Celestica SUP i1l11cndmem.doc Page 2 of7 . . . Plan Evaluation (Applicable Statntes Findine:s of Fact): The applicable statutes from the Zoning Ordinance In relation to this spccial use permit amendment request are listed below with findings. 1. Screening/Landscaping The Gateway Business District does not have specific screening rcquirements; however, Section 6 Subd. E(j) states: (j) Screening of Mechanical Operating Equipment: Screening shall also be provided where mechanical equipment is located on the ground or on the roofof the premises; such screening shall be constructed and located so as to prevent direct view of said equipment. Mechanical operating equipment shall include all exterior devices used to service the building or its occupants, including but not limited to electrical, HVAC, plumbing, communications (including telephone and dish antennae) and storage tanks, The applicant proposes to install a 15 foot high fence that extends approximately 70 feet from the building and is approximately 60 feet wide. The fence would match a fence that encloses an existing storage area to the cast ofthe proposed air handling units. The fence is expected to provide about 67 percent opacity. An existing berm and stand of smaller evergreen trees would augment the fencing to provide additional screening, which would hring total opacity to an estimated 75 percent once the trees are mature, according to the applicant. Simulations of the fence and scrccning are included with the submittals from the applicant. 2. Parking Celestica currently has 408 on-site parking spaces. If approved, the two air handling units will result in the loss of at least eight parking spaces leaving only 400 spaces. Bascd on City parking regulations, the following parking would be required for this building: 1 spaces/250 square feet of offjce space 1 space/person 50,000 square feet 240 ersons Office Space: Warehousing/Production: Total Section 6F (1j) of the Zoning Ordinance 200 240 440 City of Arden Hills Planning Commission Meetingfor February 1, 2006 IIMetro-inet.us\ardenhillsIPlanningI,Planning Cases\2006'I06-003 Celeslica SUP mnendmentlOl 1806 - PC report - Cdestiea SUP ame.ndmel1l.doc Page 3 of 7 . . e Even without the loss of eight spaces, Celestica already had less than the required 440 parking spaces. They have indicated that there is inadequate parking on the site. To compensate for the inadequate parking, Celestica has a private agreement to allow employees to use approximately 20 parking spaces in an adjacent parkiug lot that is on land under the same ownership as the Celestica building, In order to resolve the parking issues, Celestica applied for a special use permit amendment to increase parking on the site. Planning Case 01-12a and 01-12b was approved to increase parking by 65 parking spaces for a total of 473 parking spaces. However, since Celestica did not act on these approvals within the required timeframe, these amendment approvals have expired. If the previously approved parking expansion had been implemented, Celestica would have exceeded the parking requiremcnt by 25 spaces for a total of 465 parking spaces (once the eight spaces for the air handling units are removed). Celestica is requesting to maintain the current arrangement for off-site parking. As long as the off-site parking is meeting Celestica's and the tenants of the other buildings needs, it is unlikely that allowing the current parking situation to continue would have a detrimental affect on the property or neighborhood, Since there is a contingency plan available to provide sufficient on-site parking should the off-site parking arrangement end, staff does not belicve that the parking situation is a barrier to installing the air handling units. However, in order to implement the contingency plan, the applicants would be required to resubmit an application for a special use permit amendment to reinstate the expired permits to expand parking, 3. Environmental Pollution - Noise Section 6 Subd. G(5) states: 5. Environmental Pollution: Emission or creation of noise, odors, vibrations, dust, smoke, heat and toxic or noxious fumes shall conform /0 such standards as are from time to time established by the Minnesota Pollution Control Agency. None of these shall be at a level that is objectionable to surrounding properties. Based on the information submitted by the applicant, the air handlers will produce a sound level of 73 decihels at 30 feet from the air handling unit. At this level, the air handling unit does slightly exceed the Minnesota Pollution Control Agency limits of 65 (L50) decibels and 70 (Ll 0) decibels. However, the property line is approximately 200 feet to the west and 150 feet to the south of the proposed air handling units. At the property line, it is unlikely that the sound from the air handlers would have any noticeable impact on neighboring properties 311d would not exceed MPCA guidelines. City of Arden Hills Planning Commission Meeting/or February J, 2006 \\Metro-inet.us\ordenhillsIP!(tnningIPlanning Cases\2006\06-003 Ce/eSlicn SUP amendmenl\OJ /806 PC repOrl- CeleSlica SUP amcnfimenUloc Page 4 of 7 . Special Use Permit Amendment Analvsis (Additional Findin!!:s of Fact) The Arden Hills City Council approved the use ofthe property for an office, production, and warehousing building through Special Use Permit #96-12 on July 2, 1996. For amendments, thc Planning Commission should review the proposal and determine if the proposed amendment is compatible and complementary with existing uses, the use mix, and the location, . Section 8 Suhd. D (3b) of the Arden Hills Zoning Ordinance lists the criteria for evaluating a Special Use Permit and subsequent amendments. The Planning Commission and City Council shall consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants ofthe surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: I, Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5, Visual and land use compatihility with uses and structures on surrounding land; adjoining land values; 6. Park dedications where applicable, and the 7. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. The Planning Commission must make a finding as to whether or not the proposed amendment to the Special Use Permit would adversely affect the surrounding neighborhood and larger community as per the aforementioned factors. Staff offers the following findings for consideration: I. The number of current parking spaces is noncompliant with the Ordinance. At least 440 spaces are needed for the existing uses. The property will lose eight parking spaces, for a total of 400 spaces, once the air handlers are installed. The applicant was approved to expand off-site parking up under Plmming Case 01-12a and 01-12b. These permits have since expired but can be resubmitted forreview, If re-approved, the property would have 465 parking spaces, which exceeds the minimum requirement. The proposed use will have no affect on traffic. 2. The proposed use is estimated to create 73 decibels of sound at 30 feet from the unit, which exceeds MPCA regulations. At the properly line; however, the decibels would likely be below MPCA regulations. 3. The proposed use will have no affect on drainage or population density. 4. The applicant proposes to screen the air handlers with a J 5 foot high fence and existing vegetation. With the existing berm and a fence that closely matches the color of the building, the air handlers are unlikely to have a detrimental affect on City of Arden Hills Planning Commission lvleetingfor February /, 2006 . \\Mel/'o-inet.us1ardenhillsIPlanning\Planning Cases\2006\06-003 Celestica SUP amelldmelll\Ol1806 - PC reporl- Celestica Sl)? wnendmen(.doc Page 5 of7 . . . the subject property or neighboring properties in terms of value or visual compatibility. 5. Park dedications do not apply in this case. 6. The proposed use is not contradictory to the Comprehensive Plan or the intent of the Ordinance. 7. The air handlers will help bring the building into compliance with the Building Code. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or occupants in regard to this planning case. Staff Recommendation In Planning Case #06-003 staff recommends approval of the Special Use Permit Amendment subject to the following conditions: 1. The applicant shall continue to abide by the conditions of approval listed in Special Use Pcrmit #96-12, 97-23, 00-40, 01-08, 02-33, and any other approved permits. (Permits 01- 12a and 01-12b have expired and do not apply,) 2. The applicant shall be required to obtain all necessary building permits before construction begins, 3. The appropriate building permits for the air handlers shall be obtained within one year and construction shall be completed within two years or this permit shall expire. The Council may extend the expiration date of this approval upon written application of the applicant. 4. The fencing shall be install cd as proposed immediately after installation of the air handling units. 5. Any trees that have died since the initial development of the site must be replaced per 1311dscape plans approved by staff no later than June 1,2006. 6. The applicant shall be required to submit a noise mitigation plan in the future if the City receives complaints regarding noise generated by the unit and said complaints are validated by City Staff. 7. Should the off-site parking that Celestica's employees are currently using become unavailable or inadequate, Celestica shall reapply for a special use permit amendment to expand parking similar in nature to Planning Case 0l-12a and 01-12b. These applications shall require City revicw under the standard review process for a special use permit amendment. 8. Thc air handling units shall be installed in accordance with the plans submitted. Minor modifications may be made to the plans subject to approval hy the City Planner. City oj A rden Hills Planning Commission Meetingfor February 1,2006 lIMetro-inel.us\ardenhillsIPlanningIPlanning Cases\2006i06-003 Celestica SUP amendmentl{}J 1806 PC repol'l- Celestica SUP amefJdment.doc Page 60f7 . . . Significant changes to the plans require revicw and approval through the Site Plan Review process. Options 1, Recommend approval as submitted. 2. Recommend approval with conditions. 3, Recommend denial with reasons for dcnial. If the City denies the petitioners request, ",..it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on January 18,2005. Pursuant to Minncsota State Statue, the City must act on this request by March 18,2005 (60 days), unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may, with thc consent of the applicant, extend the review period heyond the initial 120 days, Attachments 4c-1 Binder of application information submitted by the applicant City of Arden Hills Planning Commission Meetingfor February 1, 2006 IIMelro-inel.uslardenhills\Planning\Planning Cases\2006W6-0OJ Celes/ica SUP amendment\OI 1806 - PC report - Ce/eslica SUP amendment.doc Page 7 of 7 4t e e ~ ~ ~ . __ ~u" _:-' t >" ,j~_ _ _ ....,!l~.."....- 7 \ ;L~..-' - - --- I '''''' - ! '''. 'J ..../<'<;; -:-- .-'~:- - - i /' .... _'_'-_! __ UN""" -- ' . ' / ' '_ -'r--,- ___"",--i- I / I / r - -. I -.-. -'" ",,' - , / "'_ -.... I ~-". - i ' / ' -/' ' - - '-- ,.'= - - .. '/;: /-' / . --1-- -- - -- - ::-.+ (- .~. . / / //!' ",' "" : ~~~," --'1- ,/, ,- -~~ p{-- . r ' , ' .i:' ," ,';',11 ,l--r/,m'-L ,i' "_ Iii / / / ,"" " -- _I ri'i: I :~~: ,. I ' ' -1- .... ~ I j ,I J I'! 1 'F ...). , ' f-'I r, 1 1 '---'----''1 +,~ i:1 C~ i if! I ,1 ;' iEflr C . 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" ~ i ~ ~ ,~ ~ , , , I ; ,....., ~ ~ ! \, ; ~ iOI N ~ "- o N ~ ~. ... '" '" "''' ~"d Ii:i~ !E UU ~~~ ,e~~ ~~~~ .-1:; l'! ~{;i;I ~llil t::t:t:: ~ ;; ;; ~~~ ~ ~ -~ L e ~ ~LLS City ot Arden Hills Request for Council Action Prepared by: JL Dept.: Com. Dev Council Mtg. Date: 2/13/2006 Final Action Needed By: 2/28/2006 Agenda Item Iii~~ PC #06-004: St. Paul Lodqe #2 1.0.0.F. - W.R. Poque, 1174 Edqewater Ave N Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider a request for a minor subdivision to subdivide three lots from the eastern side of the St. Paul Lodge #2 -1.0,O.F. (Odd Fellows) property at 1174 Edgewater Ave N and consolidate those three platted lots into a single 14,973 square foot parcel. Staff Recommendation: Approve the request for the minor subdivision and consolidation. Advisory Commission Action: Commission Date Action PTRC Not . Supporting Documents (which are attached to this Action Form): [8J Memo/Letter: Letter from W.R. Pogue, Treasurer, St. Paul Lodge #2 1.0.0.F. regarding the park dedication requirement. Staff Report to the Planning Commission - February 1, 2006 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1, . . . ~ ~~HILLS MEMORANDUM DATE: February 6, 2006 Agenda Item 6.F TO: Mayor and City Council FROM: James Lehnhoff, City Planner SUBJECT: PC #06-004 St. Paul Lodge #2 LO.O.F. - W.R. Pogue 1174 Edgewater Ave N Minor Subdivision & Consolidation Backl!round The applicants own a 1.54 acre property at 1174 Edgewater Ave N. On March 8, 2005, the City Council approved an amendment (Case #05-03) to the Lodgc's original Special Use Permit #70- 36. The amcndment allowed the Lodge to reduce the size of their parking lot with the intent of selling three lots on the eastern edge of the property, The amendment was approved with seven conditions. Condition three is the reason for this minor subdivision and consolidation application: 3. No construction shall occur on all or par/ of adjacent property owned by the Lodge (Lots 1, 2, or 3, Block 3. Lake Josephine Villas) prior to those properties being platted into one (1) residential lot which meets the minimum requirements for the R-2 (Single and Two Family Residential Zoning District). Lots 1,2, and 3 are all non-conforming lots in the R-2 Zone with slightly less than 5,000 square feet each. However, when combined, the three lots meet the minimum requirements of the R-2 Zone. In order to eliminate the potential of development on each ofthe three individual, non- confonning lots, the City has required the applicant to consolidate the three lots into one confonning lot. This applicant seeks to complete condition three of Planning Case 05-03. Planninl! Commission Recommendation Recommendation and Conditions of Approval At their February 1,2006, meeting, the Planning Commission reviewed Planning Case #06-004 and voted unanimously to recommend approval ofthc minor subdivision and consolidation subject to the following conditions: lVI,4etro-incr.us',ardellhiilsW!nnning\P/nl1fJing Cllses12006106-0U4 Odd Ie/lows Minor Subdfvisioll\020606 - CC Repo/"t Oddfe/lows Minor Subdivision. doc Page 1 of 4 . . . I. The applicant shall file the minor subdivision with the Ramsey County recorder and shall provide the City with a rccorded copy within three months of the final approval date. 2. The applicant shall pay a park dedication fee of six percent of the market value of the land at the time of approval hefore filing the subdivision with Ramsey County. 3. The applicant shall sign a Declaration of Restrictive Covenants that is filed with the deed on the property. The City Attorney shall revicw the covenants before the subdivision is filed with Ramsey County. The Declaration of Restrictive Covenants shall include the following: a, The property shall remain subject to the conditions in Planning Case #70-36 and 05-03. b. Lots 1,2, and 3 of the Minor Subdivision and Consolidation in Planning Case #06-004 shall not be further subdivided or reverted back to their originally platted lots as required by Condition 3 of Planning Case #05-03. c, The applicant agrees that the conditions of this Covenant and previous conditions placcd on the property from Planning Case #70-36 and 05-03 cannot be changed or removed without the written consent of the Arden Hills City Council. 4. Any extension of City services for the new lot shall be subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. 5. The applicant shall comply with applicable provisions of the City Code and related ordinances. Park Dedication ReQnirement Section 1130.08 Subd. 2 of the City Code of Ordinance requires all subdivisions to dedicate a portion of their land for recreation and conservation purposes. Dcpending on City need and the appropriateness of a land dedication in a given arca, the City Council may require a park dcdication fee in place of a land dedication. Although the applicant is not proposing a land dedication, a subdivision resulting in one new residential lot would require a land dedication of six percent, which would be .09 acres or 4,025 square feet. Given thc small size of the potential land dedication, a park dedication fee may be more appropriate then a land dedication. Section 1130.08 Suhd. 2D states: D. Cash in lieu of dedication, In lieu of the dedication of land for recreational and conservation purposes. the City Council may require the developer to pay to the City, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the property at the time of final approval of the development application. The fair market value of the property shall be determined by reference to current appraisal data or sales information. When appraisal data is utilized, the developer shall reimburse the City for the cost of the appraisal prior to the issuance of any development permits. liAJetro-iner.us',ardenhills\P!a/llling\Plnnning Cw"esi2006106-004 Odd fe/lows Millor Subdivisionl020606 CC Report - Oddfellows Minor Subdivisioll.doc Page 2 of4 . . . Should a fee be accepted in licu of a land dedication, the park dedication fee would be six pcrcent of the land value of the property at the time of final approval of the subdivision. The 2006 market value of the entire property according to Ramsey County records is $606,500. This value would result in a park dedication fee of $36,390. Although the subdivision ordinance does provide a guide for calculating a park dedication ofland or money, the City Council does have the discretion to reduce or eliminate the potential maximum park dedication fee of$36,390 if the circumstances wanant a reduction or elimination. Mr. Pogue, the representative of the Lodge, has submitted a letter requesting that the park dedication fee be waived. The letter is attached to this report. Staff does recommend that the City Council consider reducing or eliminating the park dedication fee in this particular case due to unique circumstances. Unlike the remaining property with the Lodge building, the new ly created lot does not have direct access to the lake. The high land value and suhsequently high park dedication fee is due to the lake access. The proposed eastern lot is worth significantly less once it no longer has direct access to the lake as part of the Lodge, For example, the mcdian land value of eight properties within the same neighborhood but without direct lake access is $81,600 (with a range of$56,500 to $134,500). If, for thc purposes of this discussion, the land value of the new vacant lot was $81,600, the park dedication lee would be $4,896. Furthermore, because the applicant is consolidating three potentially legally buildable lots into one pennanent and conforming lot, the future impact on the park system may have been reduced. Although recommended condition four states that the park dedication fee shall be paid before the subdivision is filed with Ramsey County, the City Council may permit the applicant to pay up to two-thirds of the fee over a period of up t018 months subject to an agreement approved by the City Attorney (Section 1130.08 Subd. 2E). One third of the payment would still be due before the subdivision is filcd with Ramsey County. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this rcquest on December 30, 2005. Pursuant to Minnesota State Statute, the City must act on this rcquest by February 28, 2006 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions, \l,/'v!etro-iJ1et.us'lnrdcnhifls\PlanningIP!(/!/I1;ng Cases\2006\06-004 Oddfelloa'S Minor Subdivision\()20606 - CC Report - Oddle/lows Minor Subdivision. doc Page 3 of4 ) . . . 3. Recommend denial with reasons for denial. If the City denies the petitioners request, ".,. it must state in "-Titing the reasons for the denial at the time it denies the request." 4. Table for additional information. Attachments 6C-l 6C-2 Letter from Mr. & Mrs. Claridge regarding the park dedication fee - February 6, 2006 Staff Report to the PI31ming Commission - February 1, 2006 \\Merro-inet.usl,ardenhi/ls\Pl/1/mingIPlanning Cases\2006W6-004 Odd fellows Minor Subdivisionl020606 - CC Report - OddJellml's Minor Subdivision. doc Page 4 of4 . . . v-1 r If tJ M . , " rJ I? ;JO& u[ - T/?~ I'fJ'u,fE;< - sr hf(/I.- l--t'p't,f -42 ;LJJ. t). r JuiJ J fc -r : Af'l I~.) //,>,.;:'4,-/ ,~ ,.., U ~ ~;-" '''-;IC: L IJ(}6C ,4 IV /.J t)t/r-/~ 11-:.../'" ~, I, /)/<1 /1-1.<': cO""'/",>V/VIT7" / -ij?~ i-&1t- '" /-/l/(~ 1--<.' '/ h/4J A',;[{u/dJ.l:::-d' //v, /9.?,..'f- i-L\ TY ) j) 2..i"'r.o/f~ /1<:'4/u/12,F.J /1'/ /c?Y/ /I,../c? ??JT.5 /A / '7t, '7, TI/.c:y )//lv~ YEV&'A IIEL/J ,h~G//~LY ML,:?6ccP'jJ'o /-,)TJ' 4k;,-'J 3> /JRL J/5/:7EA/J,-.r. ~>'rlra--5', ~/dhJ/.cy..-::;tZlri:/;;( 1/1 X ..tJt:l/-:fP'C~G(:5.', r;1/~y yJd",,(L: P1E:1:l4E.L7 /IV T tJ I' ,>"[ ,rd[ J-..A Il ~ ,id.' 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'-/- jdi 7lI r-d~n?Ml.I G-/,//J L-:-- I'/jJ!ll-/cf/,/o/J F,,;A /J/hffr/4.ffOJ:t!..Eft.r- /T /J/ ),,/;i.Z, /fA-vii" UVT4c kP.4JT (Tmc/.'71-/.f ,tCJt:,-.c,JJ -r;:;://2:/jOJ/ZV .nCA<;('T'-r I~fi /I.'-J'b f1!p<J<c-O /JAc/E /lI:d;:>uIfL~. hI/c.)" / O"S- ,,'F T,f/C: 1....01"/ 85 v,f}'0 i Ir /1)LH/fO $5hc....,/' ;10 V)JfZK7 c-.<},s' /fihLrk;/ , .--. -L AI I....ICr/r ();::"fi (..{..,7"'/7'/Sju/-v# dift4>VftJ/ '//I/:1'r; IE 77f~ /-..1.,-. t.:. 6111(l/<-/0I1/10;/ j:J /J/tf'A'd/r:ZJ; j!J.&T /:Lvj" /fOal //PiV/J.... rE?J IIf'Ch<.VJ/;r"'~ ?}j6.(;?/{ rh/fj(' ;:J;:;/2l C-If /,1,)..-./ EEE $lifA"A) vEt?, . . ~ ~HILLS MEMORANDUM DATE: January 24,2006 PC Agenda Item 3.D TO: Planning Commission FROM: .lames Lehnhoff, City Planner SUBJECT: PC #06-004 St. Paul Lodge #2 I.O.O.F. 1174 Edgewater Ave N Minor Subdivision Requested Action The applicants are requesting a minor subdivision to subdivide three lots from the eastern side of the St. Paul Lodge #2 - 1.0,O.F. (Odd Fellows) propeliy at 1174 Edgewater Ave Nand consolidate those three platted lots into a single 14,973 square foot parcel. . Backl!round 1. Overview of Request: The applicants own a 1.54 acre property at 1174 Edgewater Ave N. On March 8, 2005, the City Council approved an amendment (Case 05-03) to the Lodge's original Special Use Pcrmit #70-36. The amendment allowed the Lodge to reduce the size of their parking lot with the intent of selling three lots on the eastern edge of the property. The amendment was approved with seven conditions. Condition three is the reason for this minor suhdivision application: 3. No construction shall occur on all or part of adjacent property owned by the Lodge (Lots 1, 2, or 3, B/ock 3, Lake Josephine Villas) prior to those properties being platted into one (1) residential lot which meets the minimum requirements for the R-2 (Single and Two Family Residential Zoning District). Lots I, 2, and 3 are all non-conforming lots in the R-2 Zone with slightly less than 5,000 square feet each. However, when combined, the three lots meet the minimum rcquircmcnts City a/Arden Hills Planning Commission Meeting/or Februmy J, 2006 . \\Metro-inel.us\ardenhills\Planning\Planning Cases\2006\06-004 OddfelJows Minor Subdivision\012406 PC Report - Oddfellows Minor Subdivision Report.doc Page 1 of6 . . . of the R-2 Zone. In order to eliminate the potential of development on each of the three individual, non-conforming lots, the City has required the applicant to consolidate the three lots into one conforming lot. This application seeks to complete condition three of Planning Case 05-03. 2. Site Data: FutiIreLand Use Plan: Low Density Residential Existing Land Use: ...'.... Vacant ,Z()!)ing: R-2: Single-Two Family Residential Size: 1.54 acres for the entire site and 14,973 for the consolidated three parcels. Topography: The lot is generally flat with a slight downward slope toward the northeastern part of the property, 3. Surrounding Area: ...... .,Din~dhm Fnture Land Use Plan /..c'.'" ..' '. .> / -./... C .-,' .... North Low Density Residential R-2: Single - Two Family Single Family Detached Residential Residential South Low Density Residential R-2: Single - Two Family Single Family Detached Residential Residential East Low Density Residential R-2: Single - Two Family Single Family Detached Residential Residential West Low Density Residential R.2: Single - Two Family St. Paul Lodge #2 -1.0.0,F, Residential (Odd Fellows) ,~~--- Plan Evaluation (Findinl!s of Fact) 1. Zoning Ordinance - Meets Requirements The proposed minor subdivision is in the R-I Single Family Residential District 1. 11,000 8,000 Single Fan1ily 85/120 City of Arden Hills Planning Commission Meetingfor February 1, 2006 \\Metro-inet.\ls\ardenhills\Phmning\Planning Cases\2006\06~004 Odd fellows Minor Subdivision\012406 - PC Report - OddfeJ1ows Millor Subdivision Report.doc Page 2 of 6 . . . Two Family 85/120 4. Hei~ht (ft.) 35 5. Floor Area Ratio IF.A.R.) 0,3 6. Lot Covered bv Structure 25% 7. Min. Landscaoe Lot Area 65% 8. Minimum Building Sethacks 1ft) Front yard 40 Rear Yard (Princiole) 30 Rear Yard (Accessory) 10 Side Yard Interior - Principal (Min/total both yards on lot) 5/15 Side Yard Interior - ~~essoTY 10 Side Yard Corner 40 The proposed lot meets all requirements of the R-2 Zone. 2. Subdivision Ordinance - Meets Requirement with proposed conditions Section 1150.04 of the City Code lists the requirements for subdividing and/or consolidating prcviously platted property. Requirements that must be evaluated listcd under Section 1150.04 include 1. Survey: A survey showing the existing and proposed lots, 2. Zoning Compliance: The parcels or tracts resulting from the division or consolidation, as depicted in the surveyor registered land survey, shall not have an area, dimensions or setbacks which are less than thc minimum requirements spcciIied for the zoning district in which the parcels or tracts are located in the zoning ordinance. 3, Public Welfare: It is determined that the proposed division or consolidation will not be detrimental to the public welfarc or injurious to adjacent tracts in the area in which the subdivision tract is located. 4, Conformity with the rest of the Subdivision Ordinance: The propos cd division or consolidation shall conform to all requirements of the subdivision Ordinance unless given an exemption by the Planning Commission and City Council. 5. Fees: All filing fees must be paid. Staff has reviewed the above criteria and offers the following findings in regards to the subdivision; Cily of Arden Hills Planning Commission Meetingfor Februmy 1,2006 \\Metro-inet.us\ardenhills\Planning\Planning Cases\2006\06-004 Oddfello\Vs Minor Subdivision\O I 2406 PC Reporl- Oddfellows Minor Subdivision Report.doc Page30f6 e . . I. The suhmitted survey was prepared hy a registered land surveyor and meets City requirements. 2. As noted above, the proposed lots mcet all requirements of the underlying R-2 Zone. 3, The proposed subdivision and consolidation is unlikely to have any negative affect on the public welfare. The previously platted lots were less than 5,000 square feet, which is below the 11,000 square foot minimum lot size. The consolidation will removc the potential that the originally platted 5,000 square foot lots would be developed individually. The proposed lots are comparable to and compatible with neighboring lots within the subdivision. Finally, if a dwelling is constructed on the lot, it would contrihute to the local tax hase without significantly taxing the existing infrastructure since the lot already has access to City infrastructure. 4, The applicant has met all other applicable requirements of the Subdivision Ordinance. The applicant has provided the necessary cascmcnts and access for the property, There is sufficient buildable space on the proposed lot for construction without a variance. 5, All required application fees have been paid. This subdivision does result in the creation of one new residential lot. Under Section 1130.08 of the Subdivision Ordinance, the park dedication fee would apply to this casc, Thc Recreation and Conservation portion (Subd. 2) requires that all subdivisions dedicate a portion of their land for recreation and conservation purposes or, as deemed comparable value by the City Council, pay a park dedication fce in place of a land dedication. Although the applicant is not proposing a land dedication, a subdivision rcsulting in one new residential lot would require a land dedication of six percent, which would be .09 acres or 4,025 square feet. Given the small size ofthe potential land dedication and the availability of other nearby park facilities, a park dedication fee may be more appropriate then a land dedication. In lieu of the land dedication, the City Council may require the applicant to pay, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by the fair market value of the property at the time of the final approval of the subdivision, Should a fee be accepted in lieu of a land dedication, the park dedication fee would bc six percent of the land val ue of the property at the time of final approval ofthe subdivision, The 2006 market value according to Ramsey County records is $607,500. This value would result in a park dedication fee of$36,390. The Planning Commission may recommend a course of action to the City Council regarding a land dedication or park dedication fee. City of Arden Hills Planning Commission Meetingfor Februwy 1, 2006 \\Metro-inet.us\ardcnhills\Planning\Planning Cases\2006\06-004 Odd fellows Minor Subdivision\012406 - PC Report - Oddfcllows Minor Subdivision Report.doc Page 4 of 6 . . . Staff Recommendation In Planning Case #06-004, staff recommends approval of the Minor Subdivision and Consolidation after making a finding that the proposed subdivision meets City standards and will not have an adverse impact on the surrounding properties or on the community as a whole; subject to the following condition: I. The applicant shall file the minor subdivision with the Ramsey County recorder and shall provide the City with a recorded copy within three months of the final approval date, 2. The applicant shall pay a park dedication fee before filing the subdivision and consolidation with Ramsey County. The dedication fee shall be determined by the City Council. 3. The applicant shall sign a Declaration of Restrictive Covenants that is filed with the deed on the property. The City Attorney shall review the covenants before the subdivision is filed with Ramsey County. The Declaration of Restrictive Covenants shall include the following: a. The property shall remain subject to the conditions in Planning Case #70-36 and 05-03. b, Lots I, 2, and 3 of the Minor Subdivision and Consolidation in Planning Case #06-004 shall not be further subdivided or reverted back to their originally platted lots as required by Condition 3 of Planning Case #05-03. c. The applicant agrees that the conditions of this Covenant and previous conditions placed on the propcrty from Planning Case #70-36 and 05-03 cannot be changed or removed without the written consent of the Arden Hills City Council. 4. Any extension of City services for the new lot shall be subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. 5. The applicant shall comply with applicable provisions of the City Code and related ordinances. Resident Comment Staff has not received any letters, emails, or telephone calls from property owners or occupants in regard to this planning case. Options 1. Recommend approval as submitted, 2. Recommend approval with conditions. City of Arden Hills Planning Commission Meetingfor February J, 2006 \\Metro-inet.us\ardenhills\Planning\Planning Cases\2006\06-004 OddfCllows Minor Subdivision\Ol2406 PC Reporl- Oddfellows Minor Subdivision Rcportdoc Page 5 of 6 . . . 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." Table for additional information. 4. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on December 30, 2005. Pursuant to Minnesota State Statute, the City must act on this request by Fehruary 28, 2006 (60 days), unless the city provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 4d-1 Location Map, other pertinent maps City of Arden Hills Planning Commission MeetingJor February J, 2006 \\Metro-inet.us\ardenhills\Planning\Planning Cascs\2006\06..QQ4 Oddfcllows Minor Subdivision\012406 PC RepOr1- Oddfellows Minor Subdivision Report.doc Page 6 of6 e ~ o w ::r.: ~ :.t. ':';"" ~ \;J " ~ <.) ~ .~~ '~ . -, ,- , r"' r).} h- ',0 !!r-!5".. \.J~~ ~ ~ " < ~ o s ~ .~~~ ~ ~~~~ , : ~ :I~ I I~ . U t ~~!~~m ii f" mm f,~ ~'" ~~~!ii1l~ ~~ ~ .~~s~ II t: ~~Q~~ J i:-' ~a~~~ ~g \ j(~~~" ~~ ~d) . 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