HomeMy WebLinkAboutCCP 07-10-2006
. Mayor: %. 1245 W. Highway 96
Beverly Aplikowski ~HILLS Arden Hills, Minnesota
Councilmembers: 55112
David Grant Arden Hills City Council 651.634.5120
Brenda Holden www.cLarden-hills.mn.us
Gregg Larson
Vincent Pellegrin
REGULAR MEETING-
Monday
July 10, 2006
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable city in which to live, work, and play.
Agenda
City Council Meeting Convenes 7:00 PM
Can to Order
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
A. June 26, 2006 City Council Meeting
B, June 26, 2006 Work Session Meeting
C. June 19,2006 Work Session Meeting
3. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by
the City Council and win be enacted by one motion under a Consent Calendar
A. Claims and Payroll format. There will be no separate discussion ofthcsc items, unless a Council
B. Resolution No. 06-37: Approving St. Member so requests, in which event, the item will be removed from the
general order of business and considered separately in its normal sequence on
Katherine's Ukrainian Orthodox Church the agenda.
Charitable Gambling License Renewal
Request
4. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from
the general order of business and considered separately in its normal sequence
on the agenda.
5. PUBLIC INQUlRIES/INFORMA TIONAL Public Inquiries/Informational is an opportunity for citizens to bring to the
Council's attenhon any items not currently on the agenda. In addressing the
. Representative Char Samuelson- Council, please state your name and address for the record, and a brief
Legislative Update summary of the specific item being addressed to the Council. To allow
adequate time for each person wishing to address the Council, we ask that
individuals limit their comments to three (3) minutes. Written documents
may be distributed to the Council prior to the meeting, or as bench copies. to
allow a more timely presentation.
6. PUBLIC HEARINGS
- None,
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Arden Hills City Council Agenda
July 10, 2006
Page 2
7. NEW BUSINESS
A. Inflow/Infiltration Update Kris Giga
B. Maintenance Update: Hard Court Play Areas (i.e" tennis and Michelle Olson
basketball courts)
D, Motion to Direct Staff to Allocate Funding Towards Mounds Michelle Olson
View School District for Tennis Court Maintenance in 2007
E, Motion to Approve Parks, Trails, and Facility Naming Michelle Olson
Guidelines
F. Document Imaging Update Murtuza Siddiqui/Schawn Johnson
G, Motion to Approve Joint Use Agreement with Trinity Lutheran Michelle Wolfe
Parking Lot
8. UNFINISHED BUSINESS
A. Shoreline Lane Driveway Repair Update Kris Giga
B. TCAAP Update Karen Bartan
9. COUNCIL REQUESTS
ADJOURN
Work Session-Following the City Council Meeting
. Operations and Maintenance Director Recruitment Process/Structure
Closed Session Following the Work Session
. TCAAP Land Sale Negotiations
Michelle Wolfe/Schawn Johnson
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Message
Page I of I
Jackie Freppert
From: Jackie Freppert
Thursday, July 06, 2006 12:50 PM
timesaver02@aol.com; bob, Iletcher@co.ramsey.mn.us; bulletin@lillienews,com;
cwilson@ctv15,org; dprobst@mspmac,org; egurnon@pioneerpress.com; locus@mnsun.com;
kmaltman@msn.com; mlsmith@startribune.com; smoran@startribune.com;
sschroeder@smithmicrotech,com
Subject: Agenda lor 7/10 CC Meeting
Sent:
To:
Jackie Freppert, Office Support Specialist
Cily of Arden Hills
Phone 651.634,5120
Fax 651.634,5 J 37
\VVvW, ci ,arden -hills.mn, us
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7/6/2006
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JUNE 26, 2006; 7;00 P.M.
ARDEN HILLS CITY COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due caIJ and notice thereof, Mayor Beverly Aplikowski caIJed to order the
regular City Council meeting at 7:04 p,m.
Present:
Mayor Beverly Aplikowski, Councilmembers Gregg Larson, Brenda
Holden, and Vincent PeIJegrin,
Absent:
Councilmember David Grant (excused).
Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Chief
Financial Officer/Treasurer, Murtuza Siddiqui; Community Development Director, Karen
Barton; Recreation Program Supervisor, Michelle Olson; City Planner, James Lehnhoff;
and Recording Secretary, Kathleen Altman,
1.
APPROVAL OF MEETING AGENDA
MOTION; Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0),
2. APPROVAL OF MINUTES
A. June 12,2006 City Council Meeting
B, June 12,2006 Work Session Meeting
Councilmember Larson requested the following changes: June 12,2006 City Council meeting,
Page 8, 5th paragraph to read: Councilmember Larson bclieved we needed to do this street
reconstruction and we had other sources of funding, such as the General Capital Fund.
MOTION: Councilmember PeIJegrin moved and Councilmember Larson seconded a
motion to approve thc June 12, 2006 City Council Meeting Minutes as
ARDEN HILLS CITY COUNCIL - JUNE 26, 2006
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amended and the June 12, 2006 Council Work Session Minutes as .
presented, The motion carried unanimously (4-0),
3. CONSENT CALENDAR
a, Claims and Payroll
b, Motion to Approve the Cooperative Agreement with Ramsey County for Highway 96
Landscaping Improvements
MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein, The motion carried unanimously
(4-0).
4. PULLED CONSENT ITEMS
None,
5. PUBLIC INQUIRIES/INFORMATIONAL
Kris Sanda, Metropolitan Council representative, introduced herself and stated she was
available to assist the City.
Roger Williams, 3450 Siems Court, thanked Ms, Sanda for her service on the Metropolitan
Council. He stated the reason he was here was because at times either the audio or video of the
Council meeting were not working on cable, Mayor Aplikowski responded the City was aware
of this issue and staff had been working on getting it resolved,
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Mr. Siddiqui stated they had a number of parties involved in resolving this issue and they hoped
they would be back up soon.
Gail VanBuskirk, Arden View Drive, read from a prepared statement and thanked the Council
for turning down the previous Royal Oaks proposal. She indicated the residents wanted a more
environmentally friendly project. She stated this ncw development was very similar to the
previous development and she asked Council to keep in mind the residents' previous concerns
regarding traffic hazards, access to Hamline A vcnuc, u-turns, increased traffic, negative impact
on the neighborhood, increased noise, loss of trees, light pollution, impact on the Children's
World business, loss of property values, loss of major green space, water issues, drainage issues,
and business need, She asked the Council and the developer to talk to the residents about these
issues before the development was approved,
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ARI?EN HILLS CITY COUNCIL - JUNE 26, 2006
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6.
PUBLIC HEARINGS
A. Abatement Hearinl! for 3150 HamIine Avenue
Ms. Barton stated that over a period of several years. City staff has been working with Ms,
Dorothy Stenberg, owner of 3150 Hamline Avenue and 1415 Glenhill Road to correct numerous
code violations on her two properties. Of most serious concern for the City are the public health
and safety concerns with the unsafe condition of the storage building located at 3150 Hamline
Avcnuc,
Ms. Barton indicated that Ms, Stenberg had been notified on numerous occasions that the
building and surrounding debris required immediate attention. At this time, Ms, Stenberg has yet
to comply with the written orders from thc City rcgarding the unsafe structure.
Ms. Stenberg was fonnally cited on August 4, 2004, for failure to comply, Subsequently, Ms,
Stenberg pleaded guilty to tbe violations. The City agreed to stay imposition and sentencing
provided Ms, Stenberg signcd and adhered to a compliance agreement with thc City. The
compliance agreement gave Ms. Stenberg until September 1, 2005, to repair or remove the
storage building and to clean-up the surrounding mbbish and debris, As of today, the storage
building, mbbish, and debris remain.
Ms. Barton stated tbat in light of these facts and that the building still poses a serious health and
safety hazard, staff is requesting City Council authorization to continue with the abatement
proceeding for the stmcture and surrounding debris and to allow for the assessment of the
property for all costs associated with the abatement process, as allowed under City Code 600.06,
subd, 2 and Statc Statute 463,
Mayor Aplikowski opened the public hearing at 7:17 p.m.
City Attorney Jerry Filla stated the City had received a letter dated J\me 18, 2006 from Mrs,
Martin Stenberg, property owner. Mrs. Stenberg rcquested her letter be read into the record:
Village of Arden Hills and Dave Scherbel,
I'm writing this letter in answer to Mr. Scherbel's letter dated June 8, 2006, in regard to the
propcrty I own at 3150 North Hamline Avenue in Arden Hills, I'm requesting with this Iettcr,
that this letter be read aloud to the Council members at the hearing that Mr. Scherbel has
schcdulcd on .June 26, 2006. I want to be sure that every Council member hears the truth about
all the complaints against me.
The Arden Hills building inspcctor came to my home and told me that the storage building on the
vacant lot that I own in Arden Hills was in disrepair, and that the neighbors were complaining. It
was not at all true that the neighbors were complaining. That was totally false, My son came to
check the building, and found the roof to need repair, but instead of having the roof repaired, we
ARDEN HILLS CITY COUNCIL - JUNE 26, 2006
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decided to put on a totally new roof. I set out to find carpcnters, I hired two carpenters after
receiving an excellent reference for them from the Perkins Restaurant Manager. I then went to
the Arden Hills Village office, requested and received a building permit to put on a new roof.
The carpenters then went to the Village office. requested, and received instructions to put on the
roof exactly to the Village requirements. The carpenters spent 3 days putting on the new roof,
and a 4th day working on the outside of the building. There were no openings, no loose boards, -
the building is not sagging, or leaning, even though 4 days were spent on the building, the
building inspector did not come out in all that time, and when I called the Village office for
inspection, the inspector came out, but would not go up to look at the roof. He wrote a letter
saying that he did not have a way to get on the roof, and he then mailed a new listing of
complaints against me that were false, I paid $2,000,00 to the carpenter for their work, which
was totally satisfactory to my son and myself. Not until all of the work was completed on the
building was I told that the building was unsafe and had to be taken down. It makcs no sense to
say that the building is unsafe, The carpenters weighed a total of 450 Ibs" and spent 3 days on
the roof. The neighbor on the south side eamc to us twice, to assure us that he had not
complained about the building, I called Lowell Anderson on the north side, and he said
"absolutely not" to my question of whether he had a complaint against the building. He then
wrote and mailed a letter to Mayor Aplikowski, expressing his feelings of what the Village was
doing to me, Mrs, Aplikowski can show you that letter.
My husband has passed away; I'm alone, in poor health, and bedridden much of the time, My
son Marlin lives 50 miles away, and in the short time that he can be here, he is trying to empty
our building, I have said over and over again that when we sell the property, the first thing the
new owners will do is to take down the storage building to make way for their new home, There
is absolutely no sense in taking that building away from me,
There are so many people staying in touch with me about this, I'm in close contact with a well
known building inspector from Minneapolis, and with an attorney recommended to me,
Mrs, Martin Stenberg
Mr. Filla stated in 2004 the City filed a citation in Criminal Court, which took an inordinate
amount of time to resolve, He noted Mrs, Stenberg had pled guilty to the charges with
conditions, but failed to sign the conditions and was therefore appearing before the judge again in
the near future, He stated he did not believe the City could have done anything else to work with
the property owner. He indicated this had been a six-year process and tbe property has not been
cleaned up during this time period.
Mayor Aplikowski stated sbe bad looked at the property about a year ago and had requested
Mrs. Stenberg remove the fence, which she had refused to do. She stated she had also offered to
remove all of Mrs, Stenberg's personal property and take it to her, whicb she also refused, Sbe
believed tbis was an unsafe condition and sbe did not understand why Mrs, Stenberg was so
resistant to accepting help,
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ARDEN HILLS CITY COUNCIL - JUNE 26, 2006
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Mr. Filla stated he believed the property owner was unable to deal with the cleaning up of this
property and he too had offered to have the property cleaned up and her personal items delivered
to her, which had been refused,
Council member Pellegrin asked if the Fire Department had made any comments regarding the
safety of this structure, Ms. Barton stated shc did not believe the Fire Department had inspected
this, but she had been out to the property and believed this structure was in imminent threat of
collapse,
Mayor Aplikowski closed the public hearing at 7:28 p.m.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to authorize staff to begin abatement at 3150 Hamline Avenue and
to authorize staff to assess the property at 3150 Hamline A venue for all
costs incurred in relation to the abatement process. The motion carried
unanimously (4-0).
7. NEW BUSINESS
A. Community Foundation
Ms. Wolfe stated Mayor Aplikowski has been successful in gathering a group of residents who
are interested in an effort to form a community foundation, They held their first meeting on June
4 and a future meeting is scheduled for July 5,
She indicated in August 2004 the Council discussed the possibility of establishing a community
foundation, A representative from the St. Paul Foundation attended the meeting, Mr. Bob
Lawson fi'OIll the St. Paul Foundation reeommcnded a feasibility study as a good first step
towards establishment of a foundation, Council expressed an interest in the concept, and thought
it would be helpful to have a feasibility study done, Staff informed the St. Paul Foundation of
the interest in such a study but they did not respond.
She stated Mayor Aplikowski was able to gather a group of interested residents, Most of thcse
residents have experience working with foundations or serving on foundation boards, At the first
meeting there was general discussion about different approaches to establishing a foundation, In
general the group agreed that they would like to pursue this endeavor and do some research with
other communities to try and delemline the best way to get started,
While there was some discussion about the foundation needing to be separate from the City,
there is probably a need for City support, especially in the begilming, The group requested that
the Mayor and City Administrator approach the City Council about Council's willingness to
support this effort, Support could include, but not limited to: Providing meeting space;
providing a staff liaison to the Committee; providing staff assistance in setting agendas for
meetings, conducting research, preparing meeting notes, aud other related tasks; Finance
Department assistance,
ARDEN HILLS CITY COUNCIL - JUNE 26, 2006
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She requested Council give direction to the Mayor and herself regarding support for the .
Community Foundation Committee,
Councilmember Larson stated he believed this was a good idea for the City to pursue and a
foundation could help out with the City, He believed there were long-time residents of Arden
Hills who would be willing to contribute to this foundation,
It was the consensus of the Council to proceed.
8. UNFINISHED BUSINESS
A. Motion to Approve the City's New Si!!:n Code
Mr. Lehnhoff stated over the last several years, a lawyer from Georgia has been working with
various sign companies to find new locations to construct billboards along major highways in
many states, The proposed billboards have been reported to be as high as five to seven stories
and have included the "tri-vision" types. which is a billboard with rotating panels, However,
many cities do not pemlit new billboards or permit billboards of that size, The City of Arden
Hills does not permit the construction of new billboards,
He indicated despitc the restrictions on billboards in many cities, the lawyer applies for the sign
permit with the expectation of denial. Once denied, the lawyer files a lawsuit against the City
claiming that the sign regulations are unconstitutional and should be deemed unenforceable. If
the sign regulations arc dcemed unconstitutional. a City may be obligated to approve the
billboard or come to a negotiated settlement.
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He noted while the results of the lawsuits have been mixed, the sign rcgulations in some cities
and counties have been deemed unconstitutional because sign content was inadvertently
regulated,
He stated although the City has not received any requests for new billboards, the City's frontage
on Interstate 35W, Interstate 694, and Highway 96 makes this an important issue,
lie indicated on March 13, 2006. the City Council adopted a sign moratorium to allow time to
remove potential constitutional issues without the pressure of facing a costly lawsuit.
He stated the Planning Commission reviewed the proposed Sign Code at their June 7, 2006
meeting, Since the meeting was not a public hearing, an official motion was not made,
Nevertheless, the entire Sign Code was reviewed and public comment was accepted. Most of the
Planning Commission discussion focused on the proposal to move the sign regulations from the
Zoning Ordinance to the City Code and how to deal with temporary ofT-premise signs,
He stated if the public hearing provision is included with the Sign Code, a public hearing would
not be required with the Plamling Commission before the City Council can adopt the Sign Code. .
ARDEN HILLS CITY COUNCIL - JUNE 26, 2006
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Staff recommends adopting the Sign Code, subject to resolving the following:
. Moving the sign regulations to the City Code or keeping thc regulations in the Zoning
Ordinance,
. Finalizing the provisions for temporary off-premises signs,
. Determining if a public hearing process should be required for future changes to the Sign
Code.
. Resolving any final questions or concerns,
Couneilmember Holden stated she agreed this should be an Ordinance and bclieved there
should be a public hearing scheduled,
Couneilmember Larson stated he agreed this should bc a codified Ordinance and while some of
this did not need a public hearing. he believed there were parts that should have a public hearing,
Councilmember Larson stated he had reservations about approving signs in the right-of-way,
Mayor Aplikowski asked if the Council had any preference as to how long the temporary off-
premise signs could remain up. Couneilmember Larson stated he preferred the three
consecutivc days in any seven-day period,
Mr. Lehnhoff asked if they were going to allow off-premise signs at all and would they be
. allowed in the right-of-way.
Mayor Aplikowski stated because the yards were so deep, it would be a disadvantage to not
permit garage sale signs in the right-of-way.
COllneilmember Holden agreed they should allow temporary off-premise signs, She stated she
would rather go with the consecutive days also,
Couneilmembcr Pellegrin stated he agreed with the consecutive days and the size requirements,
Mayor Aplikowski stated she did not want off-premise signs to be permitted only in residential
areas, Couneilmember Pellegrin stated he also did not see any problem with this,
Couneilmember Larson stated he was in disagreement and believed the off-premise SIgnS
should be permitted only in residential areas.
Mayor Aplikowski stated she had a concern on Subd, 4, Impoundment of Signs, She suggested
the first notice be a warning and the second notice be an impoundment fee.
COllneilmember Larson stated he was comfortable with the language as presented, He
suggested they not use the words property owner. but rather the sign owner or their agent.
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ARDEN HILLS CITY COUNCIL - JUNE 26, 2006
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Mayor Aplikowski statcd she still had a concern regarding the impoundment fee. Ms. Wolfe .
stated the inspectors made every effort to notify people of impoundment of their signs.
Mayor Aplikowski asked if the signs needed to be marked with thc sign owner's contact
information, Ms. Barton responded the real estate agents had indicated it would be difficult to
mark their signs with their names and contact information. She stated they could have firm
language in thc Codc and as a policy that they would make an effort to contact the sign owner.
Council member Holden asked why thc real cstate agents could not tape their business card to
the back of the sign,
Councilmember Larson stated he believed it was a good idea to havc the signs marked with the
sign owner's contact information,
Mayor Aplikowski statcd she was hearing that the Council agreed with the impound releasc fec.
MI'. Filla revised the second sentence of Subd, 4 to read: The Community Development
Dircctor or the director's designee may, at any time and without noticc, anthorize impound signs
which have been installed on public property, within a public right-of-way or within a pubic
easement that are in violation of this Chapter. The sign owner or agent may retrieve an
impoundment sign subject to the following rules:
Mayor Aplikowski statcd she would like a discussion on the graphics clause at some point in the .
future also,
Councilmember Holden stated they also needed to look at signs on large bases and a lot of
decoration around the sign. Mr. Lehnhoff stated staff could bring these back to the Council at a
future time for discussion, He suggested next winter when things were slower for staff.
MOTION: Councilmember Holden moved and Councilmember Pellegrin seconded a
motion to approve the New Sign Code as amended. The motion carried
unanimously (4-0),
MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a
motion to publish a summary of the New Sign Code as amended in the
City's official newspaper. The motion carried unanimously (4-0).
B. Motion to Approve the Parks and Trails Strate2\' Plan
Ms. Olson stated at a work session following the May 22, 2006 City Council meeting, the Parks,
Trails, and Recreation Committcc (PTRC) presented draft Strategies for Parks and Trails for the
City of Arden Hills, The City Council and the PTRC discussed and revised the strategies.
She recommended Council approve the Strategies for Parks and Trails for the City of Arden .
Hills,
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Bill Henry, Chair of the Parks, Trails, and Recreation Committee, summarized the strategies
for the Council.
Councilmember Holden asked if this strategy could be revised to whatever was needed. Mr.
Henry responded that was correct.
Councilmember Holden asked if the PTRC had any strategies on how to build committees for
City events, such as the Celebrating Arden Hills event. Mr. Henry replied they did not, but they
could look at this and corne up with some suggestions.
Mayor ApIikowski stated she had received a call about the City's recent decision on not
plowing all of the City's trails and this person did not believe the safety concern was a valid
reason not to plow thc trails. She stated they needed to explore this, She indicated she had also
received another call regarding the muddy trails and this was also something they needed to look
at.
MOTION: Councilmember Pcllegrin moved and Councilmember Larson seconded a
motion to approve the Strategies for Parks and Trails for the City of Arden
Hills. The motion carried unanimously (4-0),
Mayor Aplikowski thanked Recreation Program Supervisor, Michelle Olson, for her hard work
and the success of the Celebrating Arden Hills event held this past weekend.
C. Motion to Approve the Purchase Al!reement with Roval Oaks for the Old City Hall
Propcrtv
Ms. Barton stated based on the offer submittcd by Royal Oaks Realty, Inc" on April 27, 2006, as
amended June 6, 2006, and Council direction, a Purchase Agreement between the City of Ardcn
Hills and Royal Oaks Realty, Inc, for the sale of the old City Hall/Public Works site has been
submitted,
She indicated it was stairs understanding that Royal Oaks was intending to make a plmming
application in July for review at the August Planning Commission meeting.
She rccommended Council approve the Purchase Agreement between thc City of Arden Hills and
Royal Oaks Realty, Inc" for the purchase of thc old City Hall/Public Works site,
MOTION: Councilmember Larson moved and Councilmcmber Pellegrin seconded a
motion to approvc the Purchase Agreement between the City of Arden
Hills and Royal Oaks Realty, Inc" for the purchase of the old City
Hall/Public Works site pursuant to thc tcrms of the real estate Purchase
Agrccmcnt contained in Council's packet.
ARDEN IIILLS CITY COUNCIL - JUNE 26, 2006
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Councilrnernber Holden asked if there was a reason they had not required the developer to work
with the neighborhood regarding their concerns. Ms. Wolfe stated typically they had meetings .
when there was a site plan submitted, She indicated they always encourage the developer to meet
with the neighbors, which was separate from the public hearing process,
Councilrnernber Larson stated the one distinguishing characteristic was that until tonight this
individual did not have an interest in the property and now they had an interest in the property
and he hoped the developer did have discussions with the neighborhood,
The motion carried unanimously (4-0),
D. TCAAP Update
Ms. Barton updated the Council on recent TCAAP developments. She noted if an agreement
was not made with the GSA for the land purchase with the City by August 1, the GSA had
indicated the property would be put up for public auction, which would be a detriment to the
City, She recommended if this did go to public auction, the City pass a development
nloratofl Ulll.
Ms. \Volfe requested Council support the process of starting to work with the attorney on a
possible development moratorium, Council gave their support.
Councilmernber Larson stated hc did not want the residents to think the City had given up on
the purchase of this property and noted the GSA had made previous timcJines that had been
broken.
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9. PUBLIC COMMENTS
Dave Ehresman, 1481 Arden View Drive, stated they did not have open meetings with the
developer regarding the Old City Hall property and believed such meetings were important.
David McClung, stated he was disappointed there was no ability for the public to comment on
the sale of the Old City Hall site,
Councilrnernber Larson moved the agenda to Council Requests,
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ARPEN HILLS CITY COUNCIL - JUNE 26, 2006
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10.
COUNCIL REQUESTS
None.
Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 8:58 p,m.
Beverly Aplikowski
Mayor
Michelle Wolfe
City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, July 10, 2006 at 7:00 p.m. at the Arden Hills
Council Chambers,
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JUNE 26, 2006; 9:00 P.M.
ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER
Mayor Aplikowski called the meeting to order at 9:00 p,m.
Present:
Mayor Aplikowski, Cowleilmembers Brenda Holden, Gregg Larson, and
Vincent Pellegrin,
Absent:
Couneilmember David Grant (excused).
Staff Present: City Administrator, Michelle Wolfe; Civil Engineer, Kris Giga.
3153 SHORELINE LANE DRIVEWAY D1SCUSSION- 2004 PMP PROJECT
Civil Engineer Klis Giga explained that the driveway at this location was replaced as part of the
2004 PMP project. The residents have raised concerns about the driveway not draining properly,
and the presence of "bird baths" They are seeking repairs or replacement. Ms. Giga stated that
there is a hole in the driveway near the garage apron, and that there is a possibility that this could
be due to a water or sewer service leak, This hole is probably the largest concern regarding the
driveway,
Mayor Aplikowski stated that her main concern regards the hole, and that the cause of the hole
needs to be explored.
Members of City Council are hesitant to do any kind of repair to the driveway until the source of
the hole is discovered,
Ms. Giga stated that if the Citis sanitary sewer televising equipment is not capable of televising
service lines, that it would cost around $300 to get a sewer service such as Roto-rooter oul to do
the televising,
ARDEN HILLS ClIY COUNCIL WORK SESSION ~ JUNE 26, 2006
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City Council discussed who should pay for the televising. If this procedure helps in Ilnding the .
source, City Council members were comfol1able paying for the services.
Councilmember Larson suggested that thc homeowners sign a release that jf the source of the
hole cannot be found thc City will offer to rcpave the failing portion of the driveway, but no
work would he done after this point.
City Administrator Wolfe summarized City Council's direction: Stall is to televise the sewer
service and do minimal exploration to flnd the sourcc of the hole. Staff will also discuss legal
issues with City Attorney Jerry Filla to determine the extent of the City's responsibility in this
issue. Staff will bring back information about what has been found, with a rccommendation
about how to proceed with repair and rcplacement of the driveway.
The meeting adjourned at 9:15 p.m.
Beverly Aplikowski
Mayor
Michclle Wolfe
City Administrator
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MONDAY, JUNE 19,2006,5:00 P.M.
CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96
CALL TO ORDER/ROLL CALL
Present: Mayor Aplikowski, Councilmembers: Gregg Larson, Brenda Holden, and Vince
Pellegrin
Absent: Councilmember David Grant (Excused)
Staff present: City Administrator, Michellc Wolfe; Chief Financial Officer, Murtuza
Siddiqui; Assistant City Administrator, Schawn Johnson; Civil Engineer, Kris Giga;
Community Development Director, Karen Barton; Building Official, Dave Scherbel; and
Recreation Program Supervisor Michelle Olson
Others Present: Ramsey County Engineer, Jim ToIaas; Ramsey County Engineer, Ken
Haider; and 1-35W Corridor Coalition Member, Bob Benke
Mayor Aplikowski called the work session to order at 5:00 p.m.
Rel!.ional Transportation Issues-Hil!.hwav 96 and Hil!.hwav 10
City Administrator Michelle Wolfe provided the City Council with an overview of the
Highway 96 and Highway 10 transportation discussion. Since the City has rejoined the 1-
35W Conidor Coalition, members of the City Council indicated that it was important for
the City to discuss and hopefully come to a consensus regarding local transportation
issues. A few years ago, members of the City Council discussed the following local
transportation issues relating to Highways 9 and 10:
. Local Access;
. Should Highway 10 remain a part of the State's highway system, or become more
of a local street or parkway?
. If Highway 10 remains part ofthc highway system, should it be a full interchange
or an overpass over Highway 96'1
It was noted that MnDOT has tentatively scheduled road improvements for 694 after the
year 2014 (scheduled for 2015-2023). Road improvements for 1-35W are not currently
part of MnDOT's 2030 plan.
Since the last time the City Council discussed local transportation issues, the TCAAP
framework vision has been adopted. The framework will provide the City Council with
more baekground information regarding future transp0l1ation improvement issues.
.
Mayor Aplikowski noted that a number of changes have occurred to the City and region
since the City Council last discussed transportation issues and previous proposals may be
outdated.
Councilmember Larson asked ifMnDOT was proposing to keep Highway 10 as a
regional short cut for commuters.
Ramsey County Engineer Jim Tolaas stated that Highway 10 currently handles
approximately 60,000 vehieles per day. If Highway 10 was relocated or turned into a
County roadway, 1-35W could not handle the additional traffic flow.
Councilmember Holden asked who completcd the initial road modeling for this area.
Mr. Tolaas said that the State of Milmesota has completed some preliminary modeling for
this area. The modeling reports were forwarded to the Federal Government for further
review.
Mr. Bob Benke stated that the 1-35W Corridor Coalition is requesting that traffic
modeling be completcd by MnDOT to determine the transportation needs for this area.
At this time, the I-35W Corridor Coalition is rcquesting funding from the State of
Minnesota and the federal govenunent for the proposed traffie modeling study.
.
Mayor Aplikowski asked if highway loops are part of the preliminary transportation
design discussion.
Mr. Tolaas said that it is difficult to say at this time, but loops may be a part of future
plans.
Councilmember Larson said that he is coneerned that the City will lose local access with
the proposed improvements to Highway 10, Highway 96, and 1-35W.
Mayor Aplikowksi said that shc is also concerncd with future transportation access in
Arden Hills.
Councilmember Larson asked if the City has any local control over state road
improvement projects. Must thc City Council approve the proposed road improvement
project?
Mr. Ken Haider said that the City Council must approve a proposed improvement project
before it can proceed. However, MnDOT has thc ability to appeal a decision made by the
City Council.
.
.
.
e
Mr. Benke said that the 1-35W Corridor Coalition is attempting to balance the local and
regional needs of this area. It is important for thc City Council to discuss and prioritize
the transportation needs for Arden Hills.
Mr. Jim Tolaas said that it was espccially important for the City Council to discuss
transportation needs with the possibility of a TCAAP development projeet in the future.
The City may have an additional 30,000 vehicles on local streets if the TCAAP project
becomes a reality.
Mayor Aplikowski said that the City Council is in a better position at this time to discuss
future transportation issues for the City.
Councilmember Holden requested that maps of the proposed road improvement project
for Arden Hills be provided at a future work session meeting.
Mr. Jim Tolaas said that MnDOT does have preliminary maps with proposed road
improvements for Highway 10, 96, and 1-35W.
Mayor Aplikowski noted that homes and pre-manufactured homes located in the City
may be impacted by future road improvement projects. It is important that the City
Council reviews the maps and diseusses a transportation improvement plan for the City.
Council member Pellegrin requested that the City Council has a meeting with engineering
staff from MnDOT and Ramscy County to discuss flyovers and other access issues for
the City.
Mr. Jim Tolaas said that Ramsey County will provide background and maps for the City
Council to review at a future meeting.
Members of the City Council requested that the regional transportation topic be placed on
a future work session agenda for further discussion.
Animal Control Ordinance
Assistant City Administrator Sehawn Johnson provided the City Council with an
overview of the proposed Animal Control Ordinance. City Attorney Jerry Filla has
reviewed the proposcd ordinance and has incorporated Minnesota Statutes 347.50
through 347.56 into the draft ordinance. City staff has also added language pertaining to
animal leashing and the intentional feeding of wild animals.
Councilmembcr Holden asked what is the difference between a dangerous dog and a
vicious dog.
City Attorney Jerry Filla stated that a dangerous dog is defined by state statute. A vicious
dog would be defined by the City's ordinance.
Councilmember Holden noted that City staff wants minimal involvement with the public
hearing portion of a dangerous dog case. Does the proposed language require City staff
to be involved with the hearing process?
.
City Attorney Jerry Filla stated that the person assigned to the dangerous dog hearing is
appointcd by the City Administrator. The City Administrator has the discretion to assign
a staff member or bring someone from the outside to conduct the hearing.
Council member Holden asked if a dangerous dog is running loose can the City's anima)
eontrol officer pick-up the animal.
City Attomey Filla said that the animal control officer does have the authority to pick-up
a dangerous dog that is running loose.
City Attorney Filla asked the City Council if thcy were eomfortable with the proposed
process and procedure for handling a dangcrous dog situation and having the City
Administrator handle the situation in the future without City Council involvement.
Couneilmember Pellegrin said that he does not believe that the City Council should be
involved with dangerous dog hearings.
Mayor Aplikowski asked what would happen to a dangerous dog if the owner refuses to
have a microchip inserted into thc animal.
.
City Attorney Filla said that the animal could be destroyed according to Minnesota State
Statute.
Anima] Control Officer Rick Ruzicka mentioned that the City of Arden Hills could have
an organization called LEAP handle the City's registration requirements for dangerous
dogs. The City of St. Paul currently uses the LEAP organization to register dangerous
dogs_
Mayor Aplikowski asked if ducks would be included in the City's wild animal definition.
City Attorney Jerry Filla said that ducks would be considered a wild animal and residents
would not be allowed to feed them.
Animal Control Officer Riek Ruzicka noted that the City's proposed ordinance does not
address invisible fencing requiremcnts.
Resident Tim Allen, 1234 Wyndridge Drive, stated that he is a dog owner and that has
invisible fencing at his home. Dogs are trained where the invisible fencing hegins and
ends. The invisible fencing works well for controlling the home owner's pet, but it does
not stop other animals from eoming into the yard. Mr. Allen also recommend that the
City require home owner's to have invisible feneing signage on the property to warn
residents that may be walking by.
.
.
.
.
City Attorney Filla suggested that the City consider permitting invisible feneing, but
require the homc owner to install invisible fencing signage along the boulevard or right of
way.
Councilmember Larson asked if invisible fencing would be a pcrmittcd use for the dog
not to be eollared.
City Attorney Jerry Filla said that invisible feneing would a permitted use for a dog not to
be collared.
Members of the City Council recommended that City staff make the recommended
changes to the draft ordinance and place this item on a future City Council meeting
agenda for further discussion.
Warminl!. House Inventory and Improvements
Recreation Program Supervisor Michelle Olson provided the City Council with several
different options to consider regarding the status ofthe existing warming houses at
Hazelnut, Freeway, and Valentine Parks. Based upon previous feedback from the City
Couneil, the following additional options were presented by Ms. Olson. These options
are in addition to those presented at the May 8 City Council meeting:
1. Option A-Replace the existing siding on the warming houses with cedar paneling.
The estimated cost for cedar tongue and groove siding is $571.60. A second
option is smartside tongue and groove siding at an estimated cost of$469.60.
2. Option D-Contract with Home Depot to construct a TUFF shed that can be
utilized as a warming house in the winter months.
3. Option E-Move the existing warming house buildings from Cummings Park and
Valentine Park to Freeway Park and Hazelnut Park. The City has received a
quote of$6,496 per site. The estimated cost does not include the cost for tear
down ofthe existing building, post rcmoval and restoration, gate removal and
restoration, tree trimming, and elcctrical hook-ups.
After further analysis, City statlis recommending the following options for the City
Council to consider:
. For Freeway Park and Hazelnut Park staffrecommends that the existing
structures at Cummings Park and Valentine Park be moved to replace the
cxisting buildings. Minor repairs can be made by painting or residing the
buildings that will make them more aesthetieally pleasing.
. For Valentine Park, staff recommends eitber discontinuing the staffing of
the building or removing the building and bringing in a portable unit. The
drainage issues at Valentine Park make it very di11icult to placc a
permanent building at this park.
Recreation Program Supervisor Michelle Olson noted that the recommendcd proposals
have not been presented to the Parks, Trails, and Recreation Committee. However staff
will be prcsenting this information at the June 20th meeting.
.
Building Official Dave Scherbcl noted that it is diffieuIt to determine ifthere are
structural problcms to the warming houses. A number of the warming houses are in need
of roofing repairs. The warming house at Freeway Park is in poor condition due to the
rodent infestation. The shcet rock, ceiling, and woodwork would have to rcplaced or
sealed in ordcr to eliminate the foul smell at the Freeway Park warming house.
Councilmcmber Holdcn said that she is concerned about losing the Valentine Park
warming house. The warming house is used regularly by the neighborhood.
City Administrator Michelle Wolfe noted that the City eould consider placing a mobile
unit at this location. The problem is that this location continually floods in the spring.
Mayor Aplikowski asked if there would be a problem with rotted wood if the existing
warming houses at Cummings Park and Valentine Park arc moved.
Recreation Program Supervisor Miehelle Olson said that the mover has inspeeted the
warming houses at Cummings and Valentine Parks. In his opinion, the two warming
house eould be moved safely to a new location.
Mayor Aplikowski asked what are the future goals ofthe Parks, Trails, and Recreation
Committee pertaining to warming houses.
.
Recreation Program Supervisor Olson said that the PTRC recommended the use of
mobile units for warming houses since they are only used three months out of the year.
Members of the PTRC have discussed the possibility of placing a park pavilion at
Valentine Park. However, after discussing the flooding issues with the committee, they
indefinitely delayed discussions of a new pavilion.
Councilmember Larson said that he is comfortable with Option E and reeommends that
the City invest some money to improve the drainage issues at our City parks to make
them more servieeable.
Recrcation Program Supervisor Michelle Olson said that a portable unit at Valentine Park
will allow the City Council to review the park situation more in-depth and come-up with
a more permanent solution.
Councilmember Pellegrin said that he supports Option E.
Councilmember Holden asked what the issues with the Hazelnut Park warming house
are.
.
.
.
.
Building Official Dave Scherbel said that the ceiling, soffit, and facia should be replaced
in the near future. The roof should be replaced in thc next few years.
Recreation Program Supervisor Olson said that the Hazelnut warming house was
scheduled for replacement in the CIP. The Freeway Park warming house issue needs to
be addressed due to the rodent infestation.
Mayor Aplikowski agreed that improvements are needed at Freeway Park. She is
agreeable to Option E.
City of Arden Hills Banners
Recreation Program Supervisor Michelle Olson provided the City Council with an
overview of the City's current inventory supply of banners. The City currently has
sixteen banners located on County Road E and three banners loeated at City Hall. The
City diseovered that the City's banner manufacturer went out of business reeently.
City staff is seeking input from the City Council regarding the following three options:
1. Keep the current design and remove the banners at City hall. The banners at City
Hall would used as spares for County Road E. If and when we need to order more
banners for County Road E, future options will be explored at that time.
2. Seek quotes for the current design from a new company and order 2-4
replacement banners and brackets. This would mean incuning an art set-up fee.
Our design would be on file for future replaeement orders.
3. Direct staff to explore the possibility of changing the eurrent design. City Couneil
could eon sider utilizing seasonal banners or special event banners.
Councilmember Larson said that he would like to see the banners phased out.
Councilmember Pellegrin agreed with Councilmember Larson's recommcndation. Hc
believed that the City could use the money for other things.
Councihnember Holdcn said that she supports Option #1.
Mayor Aplikowski said [hat she likes the banners on County Road E and would like to
see them continued.
A majority of the City Council were in agrcement with phasing out the banners.
Council member Pellegrin left the meeting at 7:25 PM.
2006 PMP Update-Rain Garden Maintenance
Civil Engineer Kris Giga provided the City Council with an update regarding the
proposed rain gardens for the 2006 PMP Ridgcwood Neighborhood project. Since the
neighborhood is fully developed and has a rolling topography, City staff is unable to size
the proposed storm water ponds to traditional standards. A number of thc residents
located in the 2006 PMP project have expressed interest in having a fain garden placed
on their property. Thc current design has identified 15 locations suitable for rain gardens
and where residents have indicated they would agree to maintain the rain gardens.
.
City staff is requesting City Council input regarding the following options:
1. City would be responsible for maintaining rain gardens;
2. City would have an informal agrecment with property owners;
3. City would have a formal maintenance agreement with the property owner.
Councilmember Holden supports Option 3 the formal maintenance agreement between
the City and the property owner. The City would pay for the plant materials and the
property owner would be responsible for maintenance activities. She also inquired if rain
gardens could bc a breeding ground for mosquitos.
Civil Engineer Kris Giga said that rain gardens are not typically breeding grounds for
mosquitos because the water drains into the soil within 24 hours.
A majority of the City Council recommended that the City have informal agreements
with the property owners for maintaining the rain gardens. If the gardens are not
maintained properly, the City could utilize its nuisanee code for enforcement efforts.
Citv Council Information Sharinl!.
Mayor Aplikowski requested t11at "Council Requests" be placed on future City Council
agendas.
.
Councilmember Holden requestcd that this itcm be placed on a futurc meeting agenda.
Ramsey County Center for the Arts has notified the City that Arden Hills City Hall will
no longer be an art exhibit location. The Ramsey County Center for the Arts is moving to
a new location in Lake Elmo and will cease the exhibit operation in Arden Hills at the
end of July.
City Administrator Wolfe reported that thc PTRC will be meeting on Wednesday. One
of the items scheduled to be discussed will be thc Operations and Maintenance
Departmcnt organizational structure.
The meeting adjourned at 7:40 PM
Respectfully submitted by Schawn P. Johnson
Beverly Aplikowski, MAYOR
Michelle A. Wolfe, CITY ADMIN1STRATOR
.
,
.
.
.
~
~HlLLS
City ot Arden Hills
Request for Council Action
"".5
Prepared by: Murtuza Siddiqui
Depl.: Finance
Council Mtg. Date: July 10, 2006
Final Action Needed By: July 10, 2006
Agenda Item a:J\:.
Claims & Pavroll
Budgeted Amount: Across Citv BudQet - All Funds
Actual Amount: See Financial Implications
Funding Source: Across Citv BudQet - All Funds
Council Action Request:
Review and Approve Consent Agenda Item 3.A. - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda lIem 3.A. - Claims and Payroll
Advisory Commission Action:
Commission
Date
Action
PTRC
Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Payroll #13- $63,456.71
Accounts Payable Claims Since 6/26/06 Council Meeting:
1. Paid Claims - Batch 010-06-2006:
2. Paid Claims - Batch 012-06-2006:
3. Paid Claims - Batch 013-06-2006:
4. Paid Claims - Batch 014-06-2006:
5. Paid Claims - Batch 016-06-2006:
6. Unpaid Claims - Batch 011-06-2006:
7. Unpaid Claims - Batch 015-06-2006:
Claims Total
Administrator/Staff Comments:
$ 38,090.83
$ 557.00
$ 1,581.04
$ 12,751.92
$ 5,250.00
$ 193,869.04
$ 28,688.79
$ 280,78862
Page 1 of 1
CI1Y 010' ARDEN HILLS
!lwm;OVl':tN>liMt .....~
Freppert, Jackie
ohnson, Schawn
Silsclh, Pang
Sweeney, Pamela
Wolfe, Michclle
Barton, Karen
By!. Sandra
Brulev,Michelle
Lehnhoff, James
Mennenga, John
Scherbel, David
SiddiQui, Murtuza
Andrews, Aaron
Freyberger, Scott
Mouney, Joseph
Moore, Thomas
Perron James
Nowlan Anthonv
Saxe, Pete
Schifsky, Mike
Winkel, David
Frid, Jeffrey
Ison, Michelle
BerJ~er, Brian
Bruhn-Ding, Jake
Harris, Robert
Kruecer, Elizabeth
ILvnch, Ryan
rweigelt, Matthew
Behan,Colleen
Bonemeyer, Alex
Carlson. Kristie
Cerollskv, Katherine
Dahlbem. Amanda
Diemer, Christopher
Delano, Daniel
Delano, Jennifer
Grant, Sara
Kinsel. Melhan
Momhew, Cara
Peterson Jennifer
Renner, Julia
Rheault Kathleen
Wrobel, Alexander
','
CHECKS DATED 6/3012006
(p1R # 13)
.
THJRD ruNE P A '\'ROLL
(BiweekJ .6/10/06 to 6/23/06)
....mrL<:>n:tl!a>uOl()NS'. .......~I\<<.>.. CnY1l!'NliH.
FIT 5,033.52
SIT 2 228,82
FlCAOasdi 3,481.18
FICA Medicare 814.18
OTAL T A..'XES 11,557.70
3,481.18
814.18
4,295.36
'SA Health Premium
FSA Dental Premium
SA Health Care Reimb.
FSA De endent Care Reimb.
TOT/~L FLEXIBLE SPENDING
0.00 0.00
2562.75 2.795.75
1.581.04
614.40
4.758.19 2.795.75
4,256.72
217.36
PERA
leMA
entral Pension Fund-Union
TOTAL RETmEMENT
fIini Plus Fedcra] Credit Union
ruDE 49 Dues Union
TD!STD Insurance
ERA Life Insurance
-ife! Addl!De Life
nitedWa
Child Su rt
TAL VOLUNTARY
4,256.72
Total Em ]0 ee Dedu;;:lions
elPa 011
DirectDe sit
Gross Pa 011 Tie.Out
Plus Ci Paid Benefit
ICMA Benefit Held
TOTAL P A '\'ROLL COST
.
20,572.61
14706.67
25.125.68
56,148.24
7308.47
0.00
63456.71
rossPavroll
ess Total FSA
Plus Employer Match ICMA
et PIR Subject to FICA
FlCA Oasdi 6.20%
FICA Medicare 1.45%
56,]48.24
0.00
0.00
56,148.24
3,481.18
814.18
Note: Federa] and State Payroll Tax obligations are satisfied by means
ofulilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are lypicaJly made two business days. after the payroll date.
.
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.
~
~"flILLS
City otArden Hills
Request for Council Action
Prepared by: SPJ
Dept.: Admin
Council Mtg. Date: 7/10/06
Final Action Needed By: 7/10/06
Agenda Item I~I~
Resolution 06-37: Approving Charitable Gambling License Renewal for
51. Katherine Ukrainian Orthodox Church to Operate at the Pot-Of-Gold
Bingo Hall:
Budgeted Amount: NA
Actual Amount: NA
Funding Source: NA
Council Action Request:
Adopt Resolution 06-37: Approving the Charitable Gambling License Renewal Request Submitted by the St.
Katherine Ukrainian Orthodox Church
Staff Recommendation:
City staff is requesting a motion to adopt Resolution No. 06-37: approving the St. Katherine's Ukrainian Orthodox
Church charitable gambling license renewal request.
Advisory Commission Action:
Commission
Planning
PTRC
Date
Action
NotApplicable
Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
161 Memo/Letter:
Mem() from Schawn Johnson Dated July 6, 2006
161 Resolution (No.06-37)
D Ordinance (No.
D Engineering Recommendation:
D Attorney Recommendation:
161 Other:
City of Arden Hills 2006 Charitable Gambling License Application and Supplemental Information
Financial Implications:
Not Applicable
Administrator/Staff Comments:
City staff recommends approval of Resolution No. 06-37
.
Page 1 of 1
.
.
.
~
~~HILLS
MEMORANDUM
DATE:
Agenda Item 3.B.
July 6, 2006
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant City AdministratorSV'
FROM:
SUBJECT:
Charitable Gambling License Renewal Request
ENCLOSURES:
Resolution No. 06-37
City or Arden Hills 2006 Charitable Gambling License Infonnation
Backl!.round
Thc City has received a charitable gambling license renewal applieation from St. Katherine
Ukrainian Orthodox Church for the time period of August 1,2006 to July 31,2008. At this time,
staff is not awarc of any outstanding issues regarding the applicant and recommends approval of
this resolution.
To the best of City staffs knowledge, St. Katherine's Ukrainian Orthodox Church IS 10
compliance with the City of Arden Hills 60% charitable gambling trade area requirement.
Recommendation
Staff is recommending City Council approval of Resolution No. 06-37, Approving St.
Katherine's Romanian Ukrainian Orthodox Church Charitable Gambling License Renewal
Request.
IIMetro-inel.us\ArdenHill,IAdrnin\Assistant City AdrninistratorlMerno's and Lettersl2006lSt. Katherine's Charitable
Gambling License Renewal Memo.DOC
.
~
~~ HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 06-37
RESOLUTION APPROVING CHARITABLE GAMBLING LICENSE RENEWAL
I.'OR ST. KATHERINE UKRAINIAN ORTHODOX CHURCH
TO OPERATE AT THE POT-Of-GOLD BINGO HALL
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City agrecs to approve a Charitable Gambling Licensc Renewal
for St. Katherine Ukrainian Church to operate at the Pot-Of-Gold Bingo Hall, 3776 .
Connelly Avcnue, Arden Hills, Minnesota.
ADOPTED BY TIlE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
10th DAY OF JULY, 2006.
Beverly Aplikowski, MAYOR
ATTEST:
Michelle A. Wolfe, ADMINISTRATOR
.
License No.
Receipt No.
Amount Paid
Date Recvd.
Ins. Cert.
Total Fee Paid
GAM06- G~
~
~~HILLS
.
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Phone: 651.634.5120
Fax: 651.634.5137
www.ci.arden-hills.mn.us
$100.00
-- lS ,,4-
/oo.eiD
2006 Charitable Gambling Premise Permit-
Application Form
(Terms of the License: 2 Year Agreement)
Information (all fields are required)
Business Name:
,Iii
I
I T77(.& (C'd/I,e)/::;-
Il,r;;,ft, H /l J j", /H.IV .serf! Z
_.c.d;;JYL';I:d>1__-62'",dJ/.r ?Zf-
V~cc"'eu. .Jd'c'.5.JL(~}LA__._
...f.l:.L..( J .1__(3_lc'i __
;;
v
6{),il- SA-- Kc...~<.'~~ l.A-'-<c-~~J-..-....
Property Address:
I
Nature of Business:
Local Contact:
Business Phone:
Business Fax:
Email Address:
Website Address:
.
Federal 10#:
_i-.lLl '1 {SJ8:f__
Premise Permit and Investigation Fee
$100.00
*2005 Income and Loss Statement
'Projected 2006 Receipts/Prizes
'Copy of Lease Agreement
(All organizlltions permitted to conduct la'.vful gambling within the City of Arden Hills shaH contribute 10% (ten percent) of their
net profits derived from gambling activities within the City to Q special fund to be administered by the City Council for lawful
purposes. Payments to the fund shall be calculated for quarterly periods ending un the last days of March, June, September and
December. Quarterly installment payTIlentE sh::!!] be submitt-:;:d togctl-:.er "i:ith \'trifiable sUPPorTing documentation no later than the
t\ventieth day of the month following the end ofthc quarterly period.)
Authorized Signature
Date
,;';6]Ai
.
ST. KATHERINE UKRAINIAN ORTHODOX CHURCH
1600 West Highway 96 Arden Hills, MN 55112
.
12th June 2006
City of Arden Hills
Attention: Shawn Johnson
1245 West Highway 96
Arden Hills, MN 55112
Dear Mr. Jolmson:
Attached is our Premise Permit renewal application and supporting documentation:
]. Investigation Request and General Authorization and Release
2. Check for $100.
3. Copy ofLG215 lease form.
4. 2005 Income Statement (Lawful Gambling Tax Return Fonn GI).
5. Lawful Expenditures Rcport, Jan. 2005 thru Jan. 2006.
From item 5 above, you can adjust out non 2005 qualitled donations (marked by *), to
recognize Trade Area donations 01'$124,019.61. Compare this with Net Profit of
$154,934.99 (form GI, line 37) to get expenditures on Lawful Purposes within the Trade
Area orover 80%.
.
We cxpect in 2006: Gross Receipts to bc $1,750,000; Prizes to be $1,300,000; Gross
Profit after taxes and fecs to be $410,000; Allowable Expenses to be $255,000; and Net
Profit to be $155,000.
Please let me know the soonest date we can be on the agenda.
Sineerely,
f
. ~L; 0d1 J/O!/
..-x . . .
.~ '
Frank Belgea, Bookkeeper
.
.
.
.
Minnesota Lawful Gambling
LG215 Lease for Lawful Gambling Activity
8/05
Page 1 of 2
Organization name ;,-f: r-tt1f(i"{(I.(/E : License number Daytime phone
;j rf.,41rJ;,4N ,J.€1Ho (Joy ~' /fup( If 5 ( (,3 (, '--
Name of leased premises Street address City State Zip Daytime phone
i r~r 0 (,:-~tp 4/rJ;;"" H'L(\ M]\' 5,H" l.fr {,j/ t72~
~4i 6'" , ,rf ftL-L '377<' (~AltJ6"y f</( -
Name of legal owner of premises i ~ Business/street address City : State Zip Daytime phone
_G-::';LOI ~ V , ~ 1~v..:.>0-" ,>171... C";;'V,/U€Ut .fv~' 1'[',/17<../ if-".-<-S /1,.-(6 ~-rl/ L (rr 'j./ 17 L t./
-----
Name of lessor (If same as legal: Business/street address City , State Zip Daytime phone
owner, write in "SAME") !
c;,4 /"l ,". .
C!1eck all activities that will be conducted: _Paddlewheel with table -4BingO _Bar bingo
Y_ Pull-tabs _Pull-tabs with dispensing device _ Tipboards - Paddlewheel
Pull-tab, Tipboard, and Paddlewheel Rent (No lease required for raffles.)
Booth operation - sales of gambling equipment by an employee Bar operation - sales of gamhling equirment within a leased
(or vOlunteer) of a licensed organization within a separate enclosure premrses by 3:, employee of the lessor from a common area where
that is distmct from areClS where food and beverages are solel. food and beverages are also sold.
r------------------------------------~
Docs youl" ol"ganization OR any other organization conduct gambling
from a booth operation at this tocation? _~ Yes ~ No
L~___________________________________~
If you ans'Ncrcd yes to the question abovc, rcnt limits are If you answered no to the question above, rent limits are
) baSed on the foilowing combinations of operation: based on thE' foHowing comblf1ations of operation:
Booth operation
Booth operation and pull"tab dispensing device
Booth operation and bar operation
Booth operation, bar operation, and pulHab dispensing device
Bar operation
Bar operation with pull-tab dispensing device
Pull-tab dispenSing deVice only
i
I'
,.
I
,
I HIe maximum rent allowed may not exceed $1,750 in total
per month for all organizations at this premises.
I I .
I Camp ete one option:
Option A: Q to lQCl/o of the gr-oss profits per month.
Percentage to be paid %
The maximum rent aUowed may not exceed $2,500 in total
per month for all orgarll7ations at this premises.
Complete one option:
Option A: 0 to 20% of the gross profits per month.
Percentage to be paid %
Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits arc $1,000 or Jess per month, $0
5400 per month may be paid. Amount to be paid $___ to $200 per month may be paid. Amount to be paid $____
Option C: $0 to $400 per month may be paid on the fIrst $4,000
of gross profit. Amount to be paid $_____ Plus 0% to
100/0 of the gross profits may be paid per month on gross profits
over $4,000. Percentage to be paid _ %
Option C: $0 to $200 per month may be paid on the first $1,000
of gross profits. Amount to be paid $_____. Plus 0% to
20% of the gross profits may be paid per month on gross profits
over $1,000. Percentage to be paid %
Bingo Rent
Option 0: 0 to 10% of the gross. profits per month from afllawful
gambling activities held during bingooccasionsl excluding bar bingo.
Percentage to be paid ~ %
Bar Bingo Rent
_ Option F: No rent may be paid for bingo
conductedinabar.
Option E: A rate baseo Of1 a cost per square foot not to exceed 1100/0
of a comparable cost per square foot for leased spacE', as approvecl by
the director of the Gambling Control Board. No rent may be paid for bor
bingo. Rate to be paid $ 1.), u u per square foot.
The lessor must attach documentation, verified by the organization, to
confirm the comparable rate and all applicable costs to be paid by the
organization to the lessor.
r - - - ~ - ~ - -- -:- ~--,
For any new bingo activity not previously
! included in a Premises Permit AppHcation, t
I attach a separate sheet of paper listing the I
days and hours that bingo Will be conducted_
L__~.___ _______..J
Amended
Lease
Only
It this is an amended lease showing changes occurring during the term of the current premises permit, both parties
that signed the lease must initial and date an changes. Changes must be submitted to the Gambling Control Board
at least 10 days prior to the change. Write in the date that the changes will be effective ___ / .l_
Lessor
Date
Organization
Date
LG215 Lease for Lawful Gambling Activity
8/05
Page 2 of 2
.
i lease Term - The tern: of this lease agreement will be
concurrent with the premises permit issued by the Gambling
Control Board (Board).
Management of Gambling Prohibited. The owner of the
premises or the lessor will not manage the conduct of gambling
at the premises
Participation as Players Prohibited - The lessor, the lessor's
immediate family, and any ugents or gambling employees of the
lessol- wili not participate as players in the conduct of lawful
gambling on the premises.
Illegal Gambling
. . The lessor is aware of the prohibition against illegal gambling
in Minnesota Statutes 609.75, and the penalties for Illegal
gambling Violations in Minnesota Rules 7861.0050, Subpart 3.
In addition, the Board may authorize the organization to withhold
rent for a periud of up to 90 days if the Board determine-;; that
illegal gambling occurred on the premises and that the lessor or
its employees participated in the illegal gambling or knew of the
gamqling (me! did not take prompt actio[\ to stop the gambling.
Continued ter1eJrlcy of the organization is uuthorized without the
payment of rent during the time period determined by the Board
For violations of ttlis provision.
. To tre best of the lessor's knowledge, the lessor affirms thdt
any and 011 garnes or devices located on the premises dre not
being used, and are not capable of being used, in a manner
that violates the prohibitions against illegal gambling in
Minnesota Statutes 609.75, and the penalties for illegal
gambling violations in Minnesota Rules 7861.0050, Subpart 3.
Notvvithstanding Minnesota Rules 7861.0050, Subpart 3, an
organization must continue: making rent payments, pursuant
to the terms of the lease, if the organization or its agents arc
fOllnd to be solely responsible for any illegal gambHng conducted
at ttlat site that is prohibited by Minnesota Rules 7861.0050,
Subpart 1, or Minnesota Statutes 609.7S, unless the
organization's agents responsible for the illegai gambling
activity are also agents or erT'ployees ot the lessor.
.. The lessor shall not modify or terminate the lease in whole or
in part because the orgafllzation reported to a state or local
law enforcement i:luUlority or the Board the occurrence at the
site of illegal gambling activity in which the organization did not
participate.
Other Prohibitions
.. The les...sor will not impose restfictions on the organization with
respect to providers (distributors) of gambling-related equipment
and services or in the use of net profits for lawful purposes.
. The lessor, person residing in the same household as the lessor,
the lessor's immedIate family, and any agents or employees of the
iessor will not reqUire the orgarlizdtion to perform any act~on that
would violate statute or rule If there is a dispute as to whether
a violation of this proviSion occurred, the lease will remain in
effect pending a final determination by the Compliance Review
Group (CRG) of the Gambling Control Board. The lessor agrees
to arbitration when a violation of this provision is alleged. The
arbitrator shall be the CRG_
. The lessor shall not modify or terminate this lease in whole or in
part due to the lessor's violation of the provisions listed in this
lease.
Access to permitted premises - The Board and its agents, the
commiSSioners of revenue and public safety and their agents, and
law enforcement personnel have access to the permitted premises
at any reasonable time during the business hours of the lessor. The
organization has access to the permitted premises during any time
reasonable d[\ci WhE;[l necessary for the conduc.1 of lav'iful gambling
on the premises
lessor records - [he lessor sholl maintain a record of all money
received from the organization, and make the record available to
the Board and Its agents, and the commissioners of revenue and
public safety and their agents upon demar1(1. The record shall be
maintained for a period of 3-1/2 years.
.
Rent all-inclusive - Amounts paid as rent by the orgarllzatlon to
the lessor are all-inclusive. No other services or expenses provided
or contracted by the lessor may be paid by the organization,
including but not limited to trash removal, janitorial and cleanIng
services, snow removal, lawn services, electricity, heat; security,
security monitoring, storage, other utilities or services, and in the
case of bar operations, cash shortages. Any other expenditures
made by an organization that is related to a leased premises must
be approved by the director of the Gambling Control Board. Rent
payments may not be made to an individual.
Acknowledgment of Lease Terms All obEgcltions and agreements are contained in or attached to this lease and are subject
to the approval of the director of the Gambling Control Board. I affirm Uldl tile Icase information is UI(' lotal and only agreement
bc:wlCtorl the lessor and the ol-ganiza:ion. There is no other agreement and no other consideration required bety.:een the parties as to
the lav...ful gambling 2nd other maLters related to :hc lease. Any changes in this lease will be submitted to the G(Jlnbling Control Board at
least 10 rlays prior to the effective Gate of the change_ If a renegotiated iease is made due to a chClnge In ownership, the new lease will
be submitted within 10 days after the new lessor has assumed ownership.
List or attach other terms or conditions (must be approved by director of Gambling Control Board)
,-..' .
.-'-'-_~ ~ ~~ . _..: ~L-& t-t.0_ __ ----j-- - -.;;...; -c k~___i~~f2_T-____;Z~:."";:I{(~:t~~.~":=. _ _______~~_,
S:gl18ture of lessor Date Slgnalun: 01 orgamlatlon eM-IClal (lessee) Dale
I'\,~', j
\, 'I j ,J :"." \ '"".-V;','.', 1'."",,0 "^', if ' - I
,____.:::__~,~0:..- l~l:ti)./ .;~. ~'----"-----'t~~ _ lC.I-;;':\ t-fv<;'r'CI1JL_-,f~~!f._~rJJ...f..t/(___ _t<'t.C:R_
!='>rint name and title allessor Print rl8me 8nd tllle of lessee .
Questions on this fOI-m shOuld be directed to th<2 Licensing Section of the Gambling Control Board (Board) at G51-639-4000. This publication
will be made available in alternative format (i.e. large print, Braiile) upon request. ]f you use (] TTY, you can c(]1I ttlC Board by using the
Minnesota Relay- Service and ask to place a call to 651-639-4000. The infOfITlcltiorl requested on thiS form will become public information
when received by the Board, dlld will be used to determine you I" compliance with o'VJinnesota st<!tutes and rulf's governing lawful gambling
activitIes.
.
MINNY-SOT A REVY-NUE
LA WFUL GAMBLING MONTHLY SUMMARY and TAX RETURN
Organization Name
arrJ<.A THERINE UK. ORTH. CHURCH
"ddress
]600 W Hwv 96
City
Ardcn lIills
Number of games reported
on Schedule B2s: 169
This return includes
[ ] Schedule A ( . pages)
State Zip Code
MN 55]12
[ I Amended return
[ I No gambling activity this month
Check any
that apply
_ [x 1 Schedule B2 (12 pages)
[xl Schedule F
(A) Gross receipts
Bingo. 1357086.00
2 Raffles [ ] check if tax exempt, attach Schedu]e-ER. 2 0.00
3 Paddlctickets 3 0.00
4 Sub-Total (add lines] Ihrough 3) 4 1357086.00
5 Last month line 6C, if it was negative. 5 0.00
I ] check when ending loss reporting
6 ^djusled Sub- Tolal (line 4 minus line 5). 6 1357086.00
7 Interest and other income. 7 0.00
8 Tipboards . 8 0.00
.9 Pull tabs .
9 389188.00
]0 Totals (add lines 6. 7. 8, 9). .10 1746274.00
]] a. Gamb]ing tax on Bingo, Rames and Paddletickets (8.5% of line 6C) .
b. Combined-receipts lax (Schedule E, line 9).
^dd ]ines]]a and lib.
12 Control Board fee (effective 07103) mu]tiply line ]O^ by 0.1% (.00]).
] 3 Pay This Amount (line]] plus line 12) Check payable to Minnesota Revenue.
14 Gambling tax paid through distributors for Pulltabs & Tipboards
] 5 Tota] gambling laxes and fees (add lines ]3 and 14).
16 Gross profit after taxes and fecs (tine 10C minus line 15) and to line 17 on page 2 .
GI
License Number
31686
MonthlY ear reported
Januarv 2005 for 12 months
Number of Sites
1
[ ] Filing extension request
[ ] Final return
[ ] Barcode sheels (
page.'2
(B) Prizes
]015132.00
0.00
0.00
1015132.00
] 0 15132.00
0.00
28] 624.00
1296756.00
a.
29066.09
0.00
II
12
13
]4
15
]6
b.
I declare fhat all information on this summary and tax rcturu is truc, correct and complete.
~---
Signature Date
Date
Chief
Executive
Signature
Gambling
Manager
Firm Name
VICTOR HUSHCIIA
SVIATOSLAV MIRZA
Signature
of
Prepan:r FRANK BELGEA
.lail wi;ll attachments to: Minnesota Revcnue, Mail Station 3350, St.Paul, MN 55146 - 3350
(C) Net
341954.00
0.00
0.00
341954.00
0.00
341954.00
0.00
0.00
107564.00
449518.00
29066.09
] 746.27
30812.36
8903.24
39715.60
409802.40
Phone: -
Date
Phone: 651/47()-7696
MINNESOTA REVENlJE
LA WFUL GAMBLING MONTHLY SUMMARY and TAX RETURN
GI
Page 2
.
17 409802.40
t 8 1597.72
19 37520.89
20 39118.61
21 1431.00
22 37687.61
23 ] 11085.68
24 0.00
25 1005.50
26 0.00
27 79]4.12
28 0.00
29 108600.00
30 4225.00
31 0.00 .
32 100.00
33 749.50
34 0.00
35 (16500.00)
36 254867.4 ]
37 ] 54934.99
38 23781.77
39 0.00
40 178716.76
41 127619.61
42 0.00
43 127619.61
44 51097.15
0.00
141385.50
.
Organization I.icense
31686
Month and Year
From Januarv 2005 for 12 months
17 Gross profit after taxes and fees from line 16 of page 1.
] 8 Beginning inventory (last month's line 21).
19 Cost of gambling product received with sales tax.
20 Gambling product available and sales tax (line 18 plus line 19) .
21 Ending inventory (excludes sales taxes, etc.).
22 Cost of gambling product sold and sales tax (line 20 minus line 21).
23 Compensation and payroll taxes.
24 Penalty or interest on taxes, paid during the month.
25 Advertising expenses.
26 Accounting and legal services.
27 Miscellaneous expenses, supplies, bank charges, classes, elc.
28 Purchase/repair of furnishings or devjces for gambling.
29 Rent for the purpose of conducting gambling.
30 Utilities related to the conduct of gambling.
31 Theft and liability insurance. .
32 Manager's bond or local government fees.
33 Cash Long( -) or Cash Short( +) on games played
34 Reimbursement for excess cash short (as credit) .
35 Reimbursement for excess expense calculation (as credit) .
36 Total allowable expenses (add Jines 22 through 35) .
37 Net profit after taxes and fees (line 17 minus line 36)
38 Prior month Profit Carryover (line 44 from last month) .
39 Approved adjustments (attach leller) also add, as positive, line 5C loss adjustment..
40 Balance sub-total (add lines 37, 38 and 39)
41 Lawful purposes expenditures (from Schedute C/D).
42 Board-approved expenditures (from Schedule e/D).
43 Total expenditures (add lines 4] and 42).
44 Profit Carryover (line 40 minus line 43) .
(Line 45 has been eliminated from Form G 1)
46 Funds batanee difference; from Schedule F, line 24
47 Unsold ticket value from Pulltab and Tipboard games this month.
Gss 11/03
46
47
Gleason's Software & Scrvices Lawful Expenditures Report (C)
Gambling Records and Reports Based on All Purpose Codes
ST. KATHERlNE UK. ORTH. CHURCH (31686) January 2005 for 12 months
. Page 1
Program
Date Check# Pav- T 0 Amount ~()veL /Code
---..---
] I! 6/2005 1744 St. Katherine Uk. Orth. Church 5000.00 12/2112004 000
donation a(11)
I I! 6/2005 1746 City of Arden Hills 1087.75 12/21/2004 000
dontion: 10% fund a( 8)
2/13/2005 1755 St. Katherine Uk. Orth. Church 5000.00 III 8/2005 000
donation: operating expenses a(11)
2113/2005 1756 lrondale High School 3000.00 1118/2005 000
Donation: Girls softball a( 7)
2113/2005 ]757 City of Arden Hills 1304.20 1118/2005 000
Donation: 10% Fund a( 8)
2/28/2005 0 Unsold pnlltab tax recovery ] 708.87 2/28/2005 000
Schedule C entry a( 8)
31! /2005 1768 1\10undsview High School 200.00 21! 5/2005 000
Chalkboard Capers a( 4)
3/8/2005 177] St. Katherine Uk. Orth. Church 5000.00 2!l5/2005 000
.3/]7/2005 Donation: operating expenses a(1 I)
]773 City of Arden Hills 1809.78 2!l5/2005 000
Donation: 10% fund a( 8)
41! 7/2005 1782 St. Katherine Uk. Orth. Church 5000.00 3/15/2005 000
donation: operating expenses a(11)
41! 7/2005 1783 City of Arden Hills 1431.68 3!l5/2005 000
donation: 10% timd a( 8)
4!l7/2005 ]784 St John thc Baptist School 5000.00 3!l5/2005 000
donation a( 4)
51! 2/2005 1794 S1. Katherine Uk. Orth. Church 5000.00 4!l9/2005 000
donation: operating expenses a(1I)
51! 2/2005 1795 1\10undsview High School 5000.00 41! 9/2005 000
P. R. E. P. Program a( 4)
6/1/2005 1803 Ukrainian Cult. & Ed. Centcr 5000.00 5/1712005 000
donation a( I)
Gss 08/02 Subtotal: 47124.54
.
Gleason's Software & Services Lawful Expenditures Report (C)
Gambliug Records and Reports Based on All Purpose Codes
ST. KATHERINE UK. ORIH. CHURCH (31686) January 2005 for 12 months .
Page 2
Program
Date Check# 1''')'-10 Amo~ _ Approved. /Code
--
6/1/2005 1804 St. Katherine Uk. Orth. Church 5000.00 5117/2005 000
donation a(lI)
6116/2005 ]809 City of Arden Hills 922.46 5/17/2005 000
]0% fund a( 8)
~ 6/28/2005 ]811 J R Panger! LId 3000.00 61l7/2005 000
a(12)
7/17/2005 18]9 SI. Katherine Uk. Orth. Church 5000.00 6/21/2005 000
donation a(J I)
7117/2005 1820 Ramsey County School Patrol 1000.00 6/2] /2005 000
donation a( I)
7119/2005 1822 City of Arden Hills 442.68 6/21/2005 000
donation: 10% fund a( 8)
8/4/2005 1832 St. Katherine Uk. Orth. Church ] 0300.00 7119/2005 000
donation: operating expense aOI)
8/1 0/2005 1834 City of Arden Hills 1081.61 7119/2005 000
donation: 10% fund a( 8) .
9/1/2005 1842 St. Katherine Uk. Orth. Church 10000.00 8/16/2005 000
Donation: Operating expense a(J I)
% 9/15/2005 ]846 State of Minnesota 600.00 8/16/2005 000
a(18)
9/15/2005 ]848 City of Arden Hills 2358.20 8/1612005 000
Donation: 10% fund a( 8)
10/4/2005 1859 Sl. Katherine Uk. Orlh. Church J 0000.00 9/20/2005 000
donation: operating expense a(J I)
t 0/412005 1860 St. Katherinc Uk. Orth. Church 1708.87 9/20/2005 000
donation: operating expense a(J 1)
10/4/2005 1861 Friends of Ramsey Co. Library 2000.00 9/20/2005 000
donation: Arden Hills Branch a( ])
10/16/2005 1864 City of Arden Hills 711.90 9/20/2005 000
donation: 10% fund a( 8)
Gss 08/02 Subtotal: 101250.26
.
Gleason's Software & Services Lawful Expenditures Report (C)
Gambling Rccords and Reports Based on All Purpose Codes
ST. KA THERINE UK. ORTH. CHURCH (3] 686) January 2005 for 12 months
. Page 3
Program
Date Check It Pay-To Amount Approvedn~ /Code
] 1/8/2005 ]874 S1. Katherine Uk. Orth. Church 5000.00 10/18/2005 000
donation: operating expense a(II)
I Jl8/2005 1875 Ukraiuian Cult. & Ed. Center 1000.00 10/18/2005 000
donation: a( I)
] Jl8/2005 1876 IrondaJe High School 1500.00 10/] 8/2005 000
donation: cross countr): team a( 4)
] ]/8/2005 1878 City of Arden Hills 2759.87 ] 0/18/2005 000
donation: ] 0% fund a( 8)
] 21l /2005 1887 St. Katherine Uk. 011h. Church 5000.00 ] III 5/2005 000
donation: opcrating expense a(]I)
]21l3/2005 189] City of Arden lIills ]109.48 1l/15/2005 000
donation: 10% fund a( 8)
12/20/2005 1893 St. Katherine Uk. Orth. Church 10000.00 12/20/2005 000
donation: operating expense a(J ])
-'f- ] 1l2/2006 ]903 St. Katherine Uk. Orth. Church 5000.00 12/20/2005 000
. donation: operating expense a(l1)
X III 2/2006 ]904 Moundsview High School 5000.00 ] 2/20/2005 000
donation: orchestra program a( 4)
.:j 1/] 2/2006 ]905 Ralph Reeder Food Shelf 5000.00 ] 2/20/2005 000
donation: a( I)
* I 1l9/2006 1907 City of Arden Hills ]561.66 ] 2/20/2005 000
donation: 10% fund a( 8)
Total: 144181.27
Gss 08/02
.
.
.
.
~
~~HILLS
MEMORANDUM
DATE:
Agenda Item 5.A.
July 6, 2006
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Schawn Johnson, Assistant City Administrator
SUBJECT:
State of Milmesota Legislative Recap by State Representative Char
Samuelson
State Representative Char Samuelson will be in attendanee at the July 10th meeting to provide a
2006 State of Minnesota legislative recap for the City Council.
IIMelro-inet.us\ArdenHills\AdminIAssistant City AdministratorIMemo's and Letters\20061Char Samuelson-7-1O-
06.DOC
.
.
.
Prepared by: KAGrftrl
Dept.: Engineering
Council Mtg. Date: 7/10/2006
Final Action Needed By:
~
..--AI~]~_HILLS
City of Arden Hills
Request for COlUlcil Action
Council Action Request:
No action needed- informational update only.
Staff Recommendation:
N/A
Advisory Commission Action:
Commission
Planning
PTRC
Date
IZJ Memo/Letter:
Supporting Documents (which are attached to this Action Form):
o Resolution (No )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
Agenda Item7{..-,.
Inflow and Infiltration Update
Budgeted Amount: nfa
Actual Amount: n/a
Funding Source: nfa
Action
Not Applicable
Not Applicable
Not applicable
Page 1 of 1
.
~
~
EN HILLS
MEMORANDUM
DATE:
July] 0,2006
AGENDA ITEM 7.A
TO:
Mayor and City Council
Michelle Wolfe, City Administrator
Kristinc Giga, Civil Engineer ~
FROM:
SUBJECT:
Inflow and Infiltration (1&1) Update
BACKGROUND
.
City stall met with the Metropolitan Council lor Environmental Services (Met Couneil/MCES)
in Fcbruary to discuss the current problcm with inflow and infiltration (1&1). Based upon current
data and conditions, the City could face a $500,500 surcharge with Mct Couneil if 1&1 is not
rcdueed. This charge would be paid over live years, starting in 2007, but would be rehievable if
the City spent any money to rcduce 1&1. The City could receivc a surcharge adjustment by
submitting an application for crcdit [()r work to be done in 2007 with defined 1&1 project work or
non-specific projects. Staff is investigating what nceds to be done to reduce the surcharge and is
estimating eosts of the nccessary improvements. Staff is also gathering information from past
O&M procedures and projects that could be uscd as to assist in 1&1 reduction as well.
Met Council has three meters within Arden Hills. Data from thc meter near Round Lake
indicated that this area experiences the most 1&] within thc City. O&M teels that leaking
manholes are a major sourcc of the 1&1. Therefore, O&M crews have spent time this spring
inspecting manholes, filling out manhole reports on the existing conditions and noting needed
improvements. City staff has discussed rcpair methods, and it is anticipated that repairs will
begin in mid-July. Ncw chimney seals and rings will be placed on manholes which eurrently
have deteriorating rings. Low manholes will be raised and manhole covers with open pickholes
will be replaced or scaled to prevent water from draining into them.
Sump pumps have been a common source of 1&1 in other cities. When Arden Hills replaced the
rcsidential water meters in 1999-2000, sump pumps were also inspected. However, staff is not
confident that these inspcctions wcrc successful in disconnecting all of the slimp pumps from the
. sanitary sewer system.
\\Mctro-inet.us'.ardenhilbPR&P\V\Fngim'l'ring-2006".CouncjJ Actions\7-10-06 Melllo 1&1 Update. doc
1&1 Update
7/6/2006
Page 2
Staff will focus first on repairing/sealing manholes to determine if this is, in fact, the main source
of 1&1. ]f Met Couneil's mcter rcadings don't show an improvement, staff will continuc to
evaluatc other possible sourees ofl&l, including illegal sump pump connections. Staff also plans
to requcst surcharge adjustments/credit for work being done to reducc 1&1 in Arden] !ills.
Important datcs for 2006 and the beginning oflhe surcharge program are:
. July 15, 2006: MCES will send preliminary surcharge amounts to communities
with excess peak flows.
. Septcmbcr J 5, 2006: Information from communities requesting a surcharge
adjustment or credits must be submitted to MCES by this date.
. Mid-December 2006: MCES will include first surcharge payment in January 2007
wastewater service bills for thosc communities with excess ]&1.
Staff will provide Council with continuous updates after rcceiving the preliminary surcharge
amounts from Met Council and completing more cost estimates lor improvements.
.
.
.
.
"--;1&
Prepared by: MLO'
Dept.: O&M
Council Mtg. Date: 7/10/2006
Final Action Needed By:
~
~HILLS
City of Ardcn Hills
Request for Council Action
Agenda Item'lla
Hard Court Plav Areas Maintenance Update and Budqelarv
Considerations.
Budgeted Amount: $0.00
Actual Amount: $11.956.00
Funding Source: GF
Council Action Request:
Review attached hard court play area maintenance update and take one of the following actions:
1) Amend the 2006 budget by an increase of $11,956.00 (lowest bids) for the resurface of both Royal
Hills Park and Florat Park hard court areas.
2) Amend the 2006 budget by an increase of $5,993 (lowest bid) for the resurface of the Floral Park hard
court play areas and direct staff to begin the proposed maintenance/resurfacing schedule in 2007.
3) Direct staff to budget for both Floral Park and Royal Hills hard court play areas in 2007, delaying the
proposed maintenance/resurfacing schedule one year.
Staff Recommendation:
Staff recommends that the City Council amend the 2006 budget by an increase of $11 ,956.00 (lowest bid)
for resurfacing the hard court play areas at Floral Park and Royal Hills Park. At a minimum, staff feels
that these two courts should be scheduled for resurfacing in 2007.
Advisory Commission Action:
.
Commission
Planning
PTRC
Date
Actio n
Not Applicable
Not Applicable
Not applicable
Supporting Documents (which are allached to this Action Form):
i:2J Memo/Letter:
From Michelle Olson; Dated July 6, 2006
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
i:2J Other:
Quotes for resurfacing/reconstruction of the hard court play areas in question.
Financial Implications:
See attached memorandum
. Administrator/Staff Comments:
Page 1 of 2
.
.
.
~
~
EN HILLS
MEMORANDUM
DATE:
July 6, 2006
AGENDA ITEM: 7.B
TO: Michelle Wolfe ~ City Administrator
Honorable Mayor and City Cowlcil
FROM: Michelle Olson, Recreation Program Supervisor /llP
SUBJECT: Tennis Court Resurfacing and Replacement Options
ENC: Quotes for Court Resurfacing, Photos of Tennis Courts
BACKGROUND
The hard court play areas at Cummings Park, Floral Park, and Royal Hills Park are in need of
maintenance. Staff has attempted to track the history of all of our park hard court play areas and
their maintenance history. This was a very difficult task. The reeords for these courts are very
incomplete. Staff did manage to find out the following:
Tennis and Basketball Court Combination Plav Areas
Park
Cummings Park
Floral Park
Royal Hills Park
Hazelnut Park
Year Built
Approx.1981
Approx. 'I
Approx. 1986
Approx.1981
Resurface Year(s)
2001
1995
1996'1
1994/1999
Price
$7,491.00
$3,900 Budgeted
$
$3,480.00
We also have basketball courts at: Arden Manor Park, Arden Oaks Park, Freeway Park
Ingerson Park, Valentine Park, and Sampson Park. After extensive research, it does not look like
any of the basketball courts have been resurfaced since before 1999. Funding was allocated
every other year for trail and court resurfacing. Unfortunately, no funds since 2001 have been
used for this purpose.
It appears that up until 1999, the courts wcre on a flve ycar resurfacing schcdulc. Howcver, after
1999, that schedule does not appear to have been followed. It appears that the hard court play
arcas at Floral Park and Royal Hills Park were seheduled to be resurfaced between the years
2001-2003. However, for unknown reasons, it does not appear that they were ever done. These
two courts are in very poor shape. The largest issue with these two courts is the surfaee quality.
The surface is deteriorating, whieh causes the court to be slippery and dangerous. This creates a
Tennis Court Resurfacing and Replacement Options
July 6, 2006
Page 2 of3
huge liability for the City. Also, the colors and lines have faded, which has become an eye sore.
The two hard court areas that have had resurfacing done sinee 1999 are: Hazelnut in 1999 and
Cummings in 2001. When Cummings was resurfaced in 2001, the contractor did explain in the
proposal that foundation cracks would not be permanently fixed by resurfacing. It appears that
the tennis courts at Cummings Park should have been completely reconstructed at that time. The
resurfaee was done in June of2001 and cracks began to reappear in the spring 01'2002.
.
PURPOSE
Staff feels that it is crucial to rcestablish a resurfacing/maintenanee schedule for thc City's hard
court play areas. After talking with surrounding Citics, it seems that most hard eourt play areas
are on a 6-8 year schedule.
Staffis proposing to follow a 6-8 year resurfacing schedule. Staff would schedule an inspeetion
the year beforc the proposed resurfacing to determine if it is actually needed for the following
year. The schedule would be a guide but would not be considered a schedule set in stone. It
leaves flexibility to delay resurfacing or to schedule a different court if another location is in
worse shape.
In the proposed schedule below, one tennis/basketball hard court area or two basketball courts
would be scheduled for resurfacing each year. Staff is proposing that Floral Park and Royal
Hills Park be first on the schedule. Both of these courts are in terrible condition and should not
go much longer without being repaired. Cummings Park is in need of reconstruetion (not
resurfacing) at an estimated cost of$34,630.00. Staff is proposing that be done in 2007. The
surface of Cummings Park is in good condition and therefore, stafffeels that the reconstmct can
wait one to two years.
.
PROPOSED MAINTENANCE/RESURFACING SCHEDULE
YEAR Cummings Floral Hazelnut Royal Hills Arden O..ks Sampson Ingerson Freeway Valentine Arden
-.-- Park Park Park Park Park Park Park Park Park Mallor
TcnnisJRB TennisJBB TennislBll- Tennis/BB BB BB BB BB BB BB
-
2006 X X
-
2007 X
reconstruct --
- -
2008 X
2009 X X
2010 X X
2011 X X
2012 X
--
2013 X --
-
2014 X
2015 X I
~._-
I
- ..L.
Tennis/BB = Tennis and Basketball Combination
BB = Basketball Court only
.
Tennis Court Resurfacing and Replaeement Options
July 6, 2006
Page 3 on
. BUDGET CONSIDERATIONS
In 2005, there were funds budgeted for resurfacing. The funds were not specified for any certain
location. Due to budgetary considcrations, staff made the decision not to resurfaee any hard
eourt play areas. As stated carlier, funds were allocated for resurfacing on an every other year
basis. Therefore, the 2006 budget does not include any funds for resurfacing of hard court areas.
Floral Park and Royal Hills Park hard court play areas are in terrible shape. Staff recommends
that they be resurfaeed either this year or in 2007. In order to have the work done this year, the
budget would have to be amended. Staffreceived two quotes for the three courts in need of
repair. The quotcs are attached for your review. Recreational Surfaccrs did not submit a quote
for Cummings beeause they only resurface and do not do complete reconstruction for courts.
RRQUESTED COUNCIL ACTION
Staffrecommends that the City Council take one of the following actions:
I. Amend the 2006 budget by an inercase of$II,956.00 (lowest bid) for the resurface of
both Royal Hills Park and Floral Park hard court play areas.
2. Amend the 2006 budget by an increase 01'$5,993.00 (lowest bid) for the resurface of the
Floral Park hard court play areas and direct staffto begin the proposed
maintenance/resurfacing schedule in 2007.
.
3.
Direct staffto budget for both Floral Park and Royal Hills Park hard court play areas in
2007, effectively delaying the proposed maintenance/resurfacing schedule one year.
RECOMMENDATION
Staffreeommends that the City Council amend the 2006 budget by an increase of$11 ,956.00
(lowest bid) for resurfacing the hard eourt play areas at Floral Park and Royal Hills Park. At a
minimum, staff feels that these two courts should be scheduled for resurfacing in 2007.
.
OS/29/2005 04:15
9529335154
FINLEY EROS 1NC
PAGE 02/05
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ENNIS WEST
Finley Bros. Inc.
P.O. Box 677 0 Hopkins, MN 55343
03J
~
f9
Phone: 952-933--B272
JO:>Y' 1"?_Q~'LI;1I;A
OS/29/2005 04:15
9529335154
FINLEY BROS INC
PAGE 03/05
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TENNIS WEST
Finley Bros. Inc.
P.O. Box 677 . Hopkins, MN 55343
Phone: 952-933-8272
E:'~..~+ I~". 1"1.,..,...... "'..c,..,.
OS/29/2005 04:15
9529335154
FINLEY BROS INC
PAGE 04/05
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TENNIS WEST
Finley Bros. Inc.
P.O. Box 677 . Hopkins, MN 55343
Phone: 952-933-8272
"'"yo {t:;?-q::\::\_R1 R<I.
OS/29/2005 04:15
9529335154
FINLEY BROS INC
PAGE 05/05
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TENNIS WEST
Finley Bros. Inc.
P.O. Box 677 0 Hookins. MN 55343
Phone: 952-933-8272
F"'lC IS?-A::!::!hfll R4
lay I ( VV V' ..'Jf-'
.
.
.
The Tennis Court Doctor
STANDARDS TO COMPARE QUOTES BY
I. PROPER PREPARATION OF THE SURFACE PRIOR TO RESURFACING
Future problem areas on uewly installed acrylic coating exist due to improper preparation ufthe existing
tennis court surfuce. Datken & nr dirty areas on the surface are in filet" residue" left by leaves, dirt
or vegetative nms off_ Where the court I residue is dry theses areas.are hard &. steadfast but
with the addition of moisture those dark areas turn slick & scummy thus breaking the bond
with the new snrface~ Once the bond has been broken the new surface bubbles and peels.
POWER WASHING IS A MUST FOR LONG LAST SURFACES
5 ~ . :,-,-,
.>; ~~\~t ~:~~":;: .._'C -"'e-'" _~ -.;"-' ~,i:
11. THE USE OF ASPIIA:b't iUNBER PRIOR TO RESiJItFACINC:',,
. .. it ,,;'" ~
.{~-. '~~.t;~ I \. ~. _ "',.
I. The improper apptlqitidD' of asphalt binders lead to tlJe closing of the "pores" in the bostiJ:tg. .tennis court surface.
The biryj# prohibits moisture from draining through the tennis coort SurfdCC to the ba/e. Thut inability results
in au,ci~ce where the moisture in trapped between the old & new coatings resulting m..,n;.;'bubbles that
e:,~'~'l]Jiour tennis comt to/,;);i;'~,;;:,;_ ", ,".,",., :ex;:'":,, '. .
2. TennlS<lI!..rt rompanies that use !i$.AA}'("~~.I1jnders ) ~~~~~~~ way out by nut powe.WjlS~g
problem areas. Power wasbiIT~~"",itSi~ble time;~'!hJ.:::"'l~ijs costly but the end resu.ll <"
is a surfuce that stays inlact h:inW~"ii$~'emulstiiitJiiis~?IiIdif~ing systems.
\,:';~{~~(~i;?ii:;~~~~~;, /_ ~t;:~~~~~~:~$_~~,:'~-j<)~t>~;2
THERE ARE NO SHORi~mPR6P'itID-T'ENNIS COURT PREPARATION
/c;',,;}:1~.r:':;-. 0';'
_, ,_,1'_,
m. THE USE OF JNFERlOR ASPHALJ,S~1fuj~(),NS:
,_(:,.~;i' '<:,;:;'),,:
ASPHALT EMUIBION ~ FLOUR $i=WATER VS."'ACRYLIC RESURFACER ~ SUPER GLUE
TENNIS COURT COMPANIES USING ASPHALT EMULSIONS DO SO BECAUSE:
I. Asphalt emulsions cost considerable less per gallon than acrylic resurfacers
2. They are unconcerned with the longevity of the tennis court surface installed.
3. Asphalt emulsions are applied at a thinner mil rate than acrylic reslll"fucers
4 . They are unaware iliat:
A. Aspbalt emulsions do not have the bonding inherent in acrylic resl..lrfiJcers
B _Water saturdtion of asphalt emulsions lead to surface bubbling
THE PEEUNG f BUBBLES ON YOUR TENNIS COURT OCCURRED DUE TO:
1. Waier saturation of the asphalt emulsions over tiIne&
2. The use of asphalt emulsions prior to applying the acrylic color coats
3_ The combination of 1 & 2 results in the bond being broken between the
asphalt emulsion & lbe original coatings .
ACRYLIC RESURFACERS ARE A MUST FOR LONG LASTING SURFACES
12005 3rd Avenue North . Minneapolis, Minnesota 55441
Phone/Fax: 763-545.7946 . Mobile: 612-501-8264
Email: tenniscourtdoctor@hotmail.com
May 17 06 Oi:47p
The Tennis Court Doctor
7635457946
p2
The Tennis Court Doctor
.
ARDEN IDLLS r ARKS
C/O MICHF.U~F. OLSON
5-17-06
AS PER MY INSPECTION OF TIlE TWO PARK SITES
RECREATIONAL SlJRF ACERS WILl. FURNISH ALL MA TERlALS, LABOR AND APPLY
OUR RESURFACING EXPERIENCE AND ~~OW HOW TO DO THE FOlLO'WlNG WORK ON THE
TWO SETS OF ONE TENNIS & ONE BASKETBALL COURTS. IN ARDEN HILl.S:
]. CLEAN & SCRAPE EXlSTING TENNIS COURT SURFACE
2. POWER WASil COMPLETE SURFACE *
ROTCl--MAX NOZZLES. & SURFACE CLEANER..") WILL BE USED
*O\ll.l1CT to provide \.\I3ter"
3. CLEAN & LEVEL ALL CRACKS. (acrylic binder filkr)
4. PROVIDE ONE SQUEEGEED BIRD BATH APPLICATION TO LOW AREAS ON
TENNIS COURTS. TIllS APPLICA TlON WILL HELP LESSEN THE PONDING WATER BUT WILL
NOT COMPLETELY ELlMINA TE THE STANDING WATER.
5. APPLY TWO ACRYLIC RESURFACER COATS OVER ENl1RE TENN1S COURT
SURFACE. mTS PROCESS PROVIDES THE SURFACE UNIFORMITY & ACTS AS AN BONDfNG
AGENT FOR SUCCE<;SIVE ACRYLIC COATS. THESE COATS DRY HARDER. HOLD MORE SAND
& WILL NOT SHRINK OR PEEL AS DO ASPHALT EMULSION COATS.
6. APPLY ONE SAND FORTJFIED ACRYLIC COLOR COAT OVER ENTJ:RE TENNIS
COURT SURFACE THIS PROCESS PROVIDES TEXTURING VIA STI...ICA SAND RESUL l1NG IN
IN~lJEPnI COLORING. ( COLOR: GREEN)*
.
7. APPLY ONE ACRYLIC TOP COAT OVER ENTIRE TE.....WS COlJR.T SURFACE.. THIS
PROCESS PROV1DES THE SURFACE'S DURABlLlIT & LONGEVlTY.
8. TAPE & HAND PAlNT TIIE PLA YTNG LINES TO REGULA nON.
FOR THE SUM OF:
FLORAL PARK: $ K, 886.00
ROYAL HILLS PARK: S ~ 989.00
RECREATIONAL SURFACERS PROVIDES THE CRAFTSMANSHIP NECESSARY
FOR THE PROPER INSTALLATION OF FUU, ACRYLIC COURT SURFACES.
UNDER NO CIRCUMSTANCES WILL ASPHAJ,T EMULSIONS {elite fill )
BE USED DUE- TO ITS UNRELIARLE: NATURE ( BUBBLES OR PEELING IN 2ND YF.AR).
MY RECORDS INDICATE C & H COLOHED THESE COURTS THE tAST TI~1E . LOOK \~/HAT
TIlEY PROVIDED YOUR PARK \VITH : ASPHALT EMULSION Wl:-UCH IS NOW ^ CANCER.
DUE TO OUR CLIMATE (freeze j thaw), EXISTING STRUCfURAL CRACKS & ASPHALT
SPLITS WILL RE-OPEN. TIIERE IS NO KNOWN METIlOD TO PERMANENITV SEAL THIS TYPE
OF CRACK/SPLIT.
PLF.ASE SIGN THE ABOVE PROPOSAL AND SEND IT BACK SO I CAN SCHFnULE
YOUR FULL ACRYLIC COURT SlJRj:ACING.
SlNffRELY~
~C~UNZ
'he tennis. court doctor
.
n:eCREATlONALSURFACERS. 12:005 TIURDAVENUENOHTH-MINNCAPOLIS. MINNESOTA 55441
FAX/PHONE: 7G3-1S41S-7946 MOBn.E: 6.t2:-1i01-82G4
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. Prepared by: MlO ~"i&
Dept.: O&M
Council Mtg. Date: 7/10/2006
Final Action Needed By:
~
~HlLLS
City of Arden Hills
Request for COlmcil Action
Agenda Item~t
Motion to direct staff to allocate fundinQ towards Mounds View School
District for Tennis Court Maintenance in 2007
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Staff is requesting a motion to direct staff to allocate funds in 2007 to District 621 to support the
reconstruction of the Mounds View High School Tennis Courts.
Staff Recommendation:
Staff recommends allocating $8,750.00, which is approximately half of the price to reconstruct one court.
Advisory Commission Action:
Commission
Planning
PTRC
Date
Action
Not Appticable
Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
IS] Memo/letter:
From Michelle Olson; Dated July 6. 2006
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
IS] Other:
Photos of the current conditions of the Mounds View High School tennis courts.
Financial Implications:
Staff is requesting direction regarding use of the Park Fund or the General Fund Operating Budget.
Administrator/Staff Comments:
.
Page 1 of 1
.
.
.
~
~~HILLS
MEMORANDUM
DATE:
July 6, 2006
AGENDA ITEM: 7.C
TO:
Mayor and Couneil
Michelle Wolfe; City Administrator
FROM:
Michelle Olson, Recreation Program Supervisor ?"?(J'
SUBJECT: Mounds View High School Tennis Court Maintenanee
ENCL: Photos of the current court eonditions at Mounds View High School
BACKGROUND
In 2003, the City of Arden Hills donated $25,000 from the Park Fund to District 621 to support
the construction of eight tennis courts at Mounds View High School. Since that time, the City of
Arden Hills has had the luxury of utilizing the courts every spring and summer for lessons and
team tennis leagues. Due to our relationship with the district, we have received priority for court
time, second only to the schoo] temlis teams. This has bcen a very niee arrangement for our
tennis programs.
Robert Madison, Athletie Director for the Mounds View School District, has informed the City
that the high sehool tennis eourts are going to be scheduled for reconstruction during the summer
of2007. The courts have severe craeks that cannot be resolved with rcsurfacing; therefore, they
will be completely reconstructed. The estimated cost will be approximately $140,000.
PURPOSE
Thc City has enjoyed a wonderful relationship with School District 621 regarding the tennis
courts at Mounds View High School. Staff is asking the City Council to considcr allocating
funds in the 2007 budget to support the impending high school court reconstruetion. Our spring
programs utilize 1-3 courts for lessons on Saturday mornings from April through June, for
approximately 4 hours a week. Our summer programs utilize ]-3 eourts Monday through
Thursday mornings from June through early August, for approximately 16 hours a week. Our
team tennis leagues utilize 6-8 courts for match play Monday through Thursday afternoons in
June and July, for approximately 8 hours a week. Wc have also typically held a tennis carnival
oncc in the spring. We utilize all courts for that event.
BUDGET
The current balance in the Park Fund is approximately $187,000.00. After the budgeted Tony
Schmidt Underpass project ($32,000), the balance will be approximately $155,000.00. StafT is
\\Melro-inet.lls\ardcnhil1s\PR&PW\Parks\Mcmos\IVlclllo to CC re - Mounds View Tennis Donation06.doc
Mounds View High School Tennis Court Maintenance
July 6, 2006
Page 2 of2
not aware of a current fOilllal policy regarding use of the Park Fund. An alternatc souree of
funding would be the General Fund Park Maintenance Department Budget.
RECOMMENDATION
Staff is requesting a motion to direct staff to allocate funds in 2007 to support the rcconstruction
ofthc Mounds View High School tennis courts. Staff recommends allocating $8,750.00, which
is approximately half of the price to reconstmct one court. Staff is requesting direction regarding
use of the Park Fund or the Gcneral Fund Operating Budget.
.
.
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Prepared by: MLO-n1i!!
Dept.: O&M
Council Mtg. Date: 7/10/06
Final Action Needed By:
~
'1'\.~HILLS
City of Arden Hills
Reque"t for CUlUlCil Action
Agenda ltem'l'li)
Motion to Approve the Parks, Trails, and Recreation Facilitv NaminQ
Guidelines.
Budgeted Amount:
Actual Amount:
Funding Source:
Council Action Request:
Motion to Approve the Parks, Trails, and Recreation Facility Naming Guidelines.
Staff Recommendation:
Approve the Parks, Trails, and Recreation Facility Naming Guidelines.
Advisory Commission Action:
Commission
Date
Action
Planning
PTRC
Not
Approved 8-0
Not applicable
Supporting Documents (which are attached to this Action Form):
.
[gJ Memo/Letter:
Memorandum from Recreation Supervisor Olson dated July 6, 2006.
Proposed Parks, Trails, and Recreation Facility Naming Guidelines.
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Administrator/Staff Comments:
The PTRC will be bringing forward a recommendation for the naming of the Governor Elmer L. Andersen
Trail at a future Regular City Council Meeting.
.
Page 1 of 1
.
.
.
~
~HILLS
MEMORANDUM
DATE:
July 6,2006
AGENDA ITEM: 7.D
TO: Mayor and Council
Michclle Wolfe; City Administrator
FROM: Michelle Olson, Reereation Program Supervisor P?6i
SUBJECT: Approval of the Parks, Trails, and Facility Naming Guidelines
BACKGROUND
At thc January 24, 2005 City Council Work Session, the Parks, Trails, and Recreation
Committee (PTRC) asked for direction on the process of naming a trail segment after Governor
Elmer L. Andersen. At that time, the City Council advised the PTRC that they would like a
Naming Guideline Policy to be established before any official name designation oceurs. The
PTRC put together a subcommittee to research and draft Naming Guidelines for Parks, Trails,
and Recreation Faeilities for the City of Arden Hills. The subeommittee looked at policics for
the surrounding eommunitics such as: Rosevillc, Shorcview, St. Paul, and Little Canada. They
also researched the policy in Ramsey County. After extensive research, the subeommittee
presented a draft of the Parks, Trails, and Recreation Facility Naming Guidelincs for the City of
Arden Hills to the PTRC at their June 20th meeting. The draft policy was approved by a vote of
8-0.
RECOMMENDATION
Staff recommends a motion to approve the attaehed Parks, Trails, and Recreation Facility
Naming Guidelines.
\\Metro-inct.us\ardcnhills\PR&PW\Parks\Memos\Memo to CC re" Naming Guidelines f(lr ParksTrailsFacilitics 06_doc
.
CITY OF ARDEN HILLS
GUIDELINES TO ASSIGNING NAMES TO PARKS, TRAilS, AND RECREATION FACILITIES
NaminQ Procedure
-- Any Arden Hills resident, business, or organization may submit site
names to the city.
-- Submissions for parks, trails, and recreation sites will be given to the
Parks Trails and Recreation Committee (PTRC) for deliberation.
-- After careful consideration the PTRC will submit a recommended name
to the City Council for final approval.
NaminQ Criteria
-- Geographic names must relate to prominent surrounding features to
help the public identify the site's location such as lake names, names of
bridges, street names. or community names.
n Historic names must be associated with important events that happened
in the area.
-- Functionai names must provide a link to the activities. services, or
programs associated with a site.
n Memorial names are meant to honor those who made significant
contributions to society through years of service or donation or for those
who have been deceased for at least three years.
-- Renaming parks, trails, or recreation sites is generally discouraged as
it removes the honor and societal value of the existing designation.
.
Memorials
Memorials such as plaques or trees may be donated as a tribute to
deceased residents. Donors must pay the full cost of the memorial
procurement, installation, and maintenance. Plaque size and location
plan must be approved by the Operations and Maintenance Director with
installation supervised by hisiher staff.
.
.
~
..-A~HILLS .
CIty 01 Arden HIlls
Request for Council Action
Prepared by: Murtuza Siddiqui
Dept.: Finance
Council Mtg. Date: 7/10/2006
Final Action Needed By:
7/10/2006
""'.$
Agenda Item ~~'"
Document Imaaina
Budgeted Amount: $0.00
Actual Amount: $60.000
Funding Source: GF
Council Action Request:
1. Authorize staff to utilize the services proposed by Cities Digital to implement Document Imaging at an
estimated cost of $53,000, plus an authorization to purchase a server and licensing up to a total project
amount of $60,000.
2. Amend the 2005 General Fund Budget in the amount of $40,000.
Staff Recommendation:
1. Authorize staff to utilize the services proposed by Cities Digital to imptement Document Imaging at an
estimated cost of $53,000, plus an authorization to purchase a server and licensing up to a total amount
of $60,000. .
2. Amend the 2005 General Fund Budget in the amount of $40,000.
Advisory Commission Action:
Commission
Date
Action
.
Planning
PTRC
Supporting Documents (which are attached to this Action Form):
[SJ Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
The implementation of Document Imaging would require a budget amendment in the amount of $40,000.
The source of funding is a carry-over of funds that were budgeted, but unspent in 2005.
Administrator/Staff Comments:
.
Page 1 of 1
.
.
~
~~HILLS
MEMORANDUM
DATE:
July 5,2006
AGENDA ITEM: 7.E
TO:
Honorable Mayor and City Council Members
Michelle A. Wolfe, City Administrator
FROM:
Schawn Johnson, Assistant City Administrator
Murtuza Siddiqui, Chief Financial Officer w"oS
SUBJECT:
Document Imaging Update
Backl!.round:
The City has been exploring document imaging options for a number of years. Up until recently,
the option explored was to purchase high speed imaging equipment and software and to perform
all aetivities in-house by hiring temporary hclp. This methodology would involve staff
researching the process of imaging, learning how best to organize the material in the system,
training the temporary person, and supervising the person to ensure quality is being maintained.
We eonservatively estimate this approach to take about 6 months by hiring one temporary person
and assigning an "expert" staff person to oversee the entire process. We estimate hiring a
temporary person at a cost of $15,000 to $20,000. The supervision and oversight function by a
City employee would take that individual away from their routine responsibilities. In addition to
these issues, the maintenance and obsolescence of the equipment also possess a challenge.
However, in the past couple of years, a number of businesses have emerged that will take all the
historical doeuments off site, organize, image, and convert the images on a CD ROM to copy on
to our network. The organization we are proposing to hire will not only assist us with the
document imaging of historical documents, but will also train City staff so that future imaging
can be done in-house on a routine basis. The attached table shows the comparison between
performing the scanning process in-house versus outsourcing for scanning for historical
documents.
It should be noted that outsourcing does not mean that everything will be done extcmally.
Whether we have an outside vendor scan documents for us or we do it in-house would still
require the City to have software, training, on-going support. Information cannot be retrieved
without the software. Cities Digital provides both services. They scan and organize the
documents and also provide the software and the associated training. This approach will
minimize the purchase of equipment.
. What are the benefits of doeument imaging? Document imaging has numerous advantages:
. It provides the opportunity to seek information electronically. This could be searching .
infonnation on property records, permits, variances, plans, reports, financial reeords,
Council minutes/actions, etc.
. Information can be stored eleetronieally on the network; there is no eoncem about the
physieal destruction ofthe source documents either intentional or unintentional.
o City Hall has limited storage spaee. Currently, the City has two basement rooms filled
with historical doeuments. The need for physical storage space increases every year.
Overview
On April 5th, City staff met with Patrick Welsch of Cities Digital to diseuss the City of Arden
Hills document imagining needs. Cities Digital is a certified Laser fiche vendor for the
metropolitan area. Cities Digital is currently working with the Cities of Roseville, Oakdale,
North Branch, Centennial, New Hope, Faribault, Albert Lea, St. Paul Poliee Department, and the
League of Minnesota Cities in providing their document imaging services.
At this time, the City of Roseville IT Department has invested roughly $75,000 in laser fiche
software and licenses. The Cities of Roseville and Oakdale are currently utilizing the laser fiche
software that is being offered by the Roseville IT Department. If the City of Arden Hills would
agree to partieipate in the City of Roseville's documenting imaging services the monthly cost
would be roughly $10.00 per user. We are estimating between ten and fifteen users for the
document imaging serviees at City hall. In the future, the cost for document imagining through
the City of Roseville may increase due to software upgrades, improved software features, and
replacement equipment. The improvement eosts are expected to be reduced or minimized as .
more communities begin to utilize the document imaging services being offered by the City of
Roseville.
Before the City of Arden Hills could begin utilizing the document imaging system, the City
would have to purchase additional storage capacity. According to the City of Roseville IT
Department the City would need to purchase a 500 GB server. A server of this size can be
purchascd for under $5,000.00.
In the future, the Roseville IT user groups will begin looking at storage area needs for the
network server in order to address long term and permanent storage needs involving laser fiche
documents.
Overview of the Proposal
Since the City of Arden Hills currently has an agreement with the City of Roseville for IT
services, City staff consider the proposal submitted by Cities Digital a service contract. In the
past, Cities Digital has worked with the Cities of Roseville and Oakdale in setting-up their
document imaging software and programs. Cities Digital also has first hand knowledge of the
computer system currently being operated by the City of Roseville. Sincc the City of Arden
Hills contracts with the City of Roseville for IT services, it would be advantageous for the City
to share the same vendor for document imaging services. Also, the City of Roseville currently
has the document imaging software and licensing available for the City of Arden Hills to utilize
the document imaging software eurrently being provided by Cities Digital.
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On April 1111', City staff received a price quote from Cities Digital for the implementation and
scanning of the City's historical documents, GIS maps, building plans, finaneial documents, City
Council minutes/agendas, and other important documents that must be protected and saved by
the City. The estimated cost for completing the entire document imaging project is $53,053.80,
plus $5,000 for a high eapacity dedicated server. In 2005, the City budgeted $36,000 for
beginning the document imaging process. This was primarily the cost for aequiring the software
and cquipment, excluding labor eosts.
Overall, the City has three options: I. Outsourcing; 2. In-housing Imaging; 3. Status Quo
Outsoureing is estimated to cost $60,000; In-housing Imaging is estimated to eost $50,000; and
Status Quo will cost nothing. The advantages of document imaging were previously diseussed.
The cost difference between outsourcing and in-housing imaging is minimal when compared to
risk of organizing the documents incorrectly and taking the existing staff resources away from
their routine responsibilities. Also, by outsourcing, the year one project can be completed within
a two week period.
In 2006, staff reeommends spending approximately $40,000 on the implementation of this
project. This would include the acquisition of integration software, limited hardware, training,
and actual scanning of historical documents in the Community Development (Building &
Plarming) Department. The documents included are maps, blue prints, planning cases, permits,
etc... In 2007, City staff recommends the completion of the document imaging projeet by
. budgeting $20,000 for scanning Finanee, City Council, and Election related doeuments.
It should be noted that the 2006 Budget does not have any funds budgeted for this purpose.
Funds werc budgeted in 2005; however, due to other pending priorities this projeet was not
undertaken. There was a Council discussion about carrying over the funds into 2006. A Council
deeision was made to amend the budget when the City is prepared implement this project. A
Council action to proceed with this project would requirc a budget amendment to the general
fund in the amount of $40,000. The remaining $20,000 will be budgeted in 2007.
Reeommendation:
Staffrecommends that the City Council authorize staff to utilize the serviees proposed by Cities
Digital at an estimated total cost of $53,000 with an understanding that the project will be
divided appropriately between the two fiscal years.
Also, staff recommends amending the 2006 General Fund Budget in the amount of $40,000.
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.--A~HlLLS
City" of Arden Hills
Request for Council Actiou
Prepared by: MW
Dept.: O&M
Council Mtg. Date: 07-10-06
Final Action Needed By: 07-10-06
Agenda Item '7!m
Joint Use Aqreement for Trinitv Lutheran ParkinQ Lot
Budgeted Amount: $1.000
Actual Amount: $1.000
Funding Source: GF
Council Action Request:
Approval of Joint Use Agreement for Trinity Lutheran Parking Lot
Staff Recommendation:
Approve the agreement with Trinity Lutheran of Lake Johanna and authorize the City Administrator to
execute said agreement.
Advisory Commission Action:
Commission
Planning
PTRC
Date
Supporting Documents (which are attached to this Action Form):
.
X Memo/Letter:
Memorandum from City Administrator Michelle Wolfe dated July 10,2006.
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
DOther:
Financial Implications:
Administrator/Slaff Comments:
.
Action
Not Applicable
Not
Not
Page 1 of 1
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~~ILLS
MEMORANDUM
DATE:
July 10, 2006
AGENDA ITEM: 7F
TO:
FROM:
Mayor and City Council ~
Michelle Wolfe, City Administrator(~\ -Ml(
\..:
J oint Use Agreement for Trinity Lutheran Parking Lot
SUBJECT:
BACKGROUND
In 2003 the City entered into a Joint Use Agreement with Trinity Lutheran of Lakc Johanna.
This agreement commenced on January 1,2003 and terminated December 31,2003. Hazelnut
Park is located adjacent to Trinity Lutheran, and the park does not have its own parking lot.
Trinity Lutheran has allowed park users to use the church's parking lot. In cxchange for this
arrangement, the parties entered into a joint use agreement.
DISCUSSION
The agreement included the following key understandings:
o Arden Hills is allowcd to use the parking lot in conjunction with activities at Hazelnut
Park.
o The City will sweep the surface of the parking lot and shall re-stripe the lot after it has
been reconstructed or seal coated.
o The City will make payment to Trinity for snow plowing services ($1000 in the most
reccnt contraet).
. Trinity will be responsible for reconstructing the parking lot as it deems appropriate.
Although the agreement technically expired in 2003, staff continued to administer payment to the
church in 2004 and 2005. The church recently contacted me about the 2006 payment, which
they had not received. They forwarded me a copy of the most reccnt agreement. Upon
reviewing the document, staff noted that it had expired at the end of 2003. Therefore, wc fclt it
was time to bring it back to City Council for consideration.
Staff feels that the terms in the agreement are quite reasonable in exchange for the on-going use
ofthe parking lot. Therefore, in this revised agreement, we have left the terms the same with the
only change being made in regards to duration. We are proposing that the new agreement be for
fivc years, unless one of the parties provides rcquired notice of intent to terminate to the other
party.
Page 2 of2
REQUESTED ACTION
Motion to approve the Joint Use Agreement for Trinity Lutheran Parking Lot effective January
1,2005.
MW
\\metro-inetlardenhillstAdmin\City Administrator\Memo\2006\7-/0-06 Memo HE Trinity Parking Lot.doc
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JOINT USE AGREEMENT
TRINITY LUTHERAN OF LAKE JOHANNA
PARKING LOT
1.0 Parties. This Agreement is dated the day of July, 2006 (Anniversary
Date), and is entered into by and between the City of Arden Hills, a Minnesota
statutory city ("Arden Hills") and Trinity Lutheran of Lake Johanna, a Minnesota
non-profit corporation ("Trinity").
2.0 Recitals.
A. Trinity is the owncr of certain real property whieh has a postal address of
3245 New Brighton Road, Ardcn Hills, Minnesota 55112 ("Trinity Site").
B.
Arden Hills is the owner of a park and recreational area ("Hazelnut Park")
which is located adjaeent to the Trinity Site.
C. An improved parking surface ("parking lot") is located on the Trinity Sitc.
D. Arden Hills and Trinity wish to formalizc what has hcretofore been an
informal undcrstanding regarding the joint use of the parking lot.
3.0 Terms and Conditions. In consideration of the mutual understandings expressed
herein, the parties agrec:
A. Arden Hills is allowed to use the parking lot in conjunction with Ardcn
Hills' activities at Hazelnut Park, seven days a week during the hours of
8:00 a.m. to 10:00 p.m.
B. Arden Hills, at its cost, shall sweep the surface of the parking lot when it
performs similar maintenance activities on adjacent streets and shall re-
stripe the parking lot aftcr it has been reconstructed or seal coated.
C. Upon execution of this agreement by thc parties, and upon each
anniversary date thereafter, Arden Hills shall pay Trinity $1,000 for the
cost of snow plowing the surface of thc parking lot.
D.
Trinity shall be responsible for reconstructing the parking lot as it deems
appropliate.
,
Duration. This agreement shall commence on the date hereof and shall continue until
terminatcd by the parties as provided herein. Either party may tcrminatc this agreement
upon six months written notice to the other party.
.
IN WITNESS WHEREOF, the pm1ies have hereunto set their hands the day and year first
above wlitten.
Pursuant to City Council action
taken on July 10, 2006.
CITY OF ARDEN HILLS
Beverly Aplikowski, Mayor
Michelle A. Wolfe, City Administrator
.
Dated this
day of July, 2006
TRINITY LUTHERAN OF LAKE
JOHANNA
'1Imetro-inetlardcllhilisIAdmin\Depllty CferklContracts Agreemenls\Trinity Lutheran Joint Use Agreemenl.doc
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~HILLS
MEMORANDUM
DATE:
July 10, 2006
AGENDA ITEM: Work Session
TO: Mayor and City Council . .'
I' 1,'
FROM: Michelle Wolfe, City Administrator {V~i//~~OJ'
SUBJECT: O&M Department Organizational Structure
BACKGROUND
On Monday, May 22nd the City Council approved the O&M Transition Plan. On Monday, June
12 City Council approved a Recruitment Plan and Timeline. 1 recommended that the City not
proceed immediately with the recruitmcnt of an O&M Director. Rather I wanted to proceed with
a proeess and timelinc that allowed the opportunity to develop and rcview options for the future
of the O&M Department. I reviewed many historical minutes and reports regarding previous
reorganizations and have some background on how the City anived at the existing structure for
the department. However, I am not sure the existing structure is the best alternative as we move
forward in the future. I want to make sure we have an organizational structure in place that
meets the current needs of the City but allows flexibility for future growth and change as needed.
DISCUSSION
I have been in the process of gathering information. We obtained sample organizational
structures from other eities, and initiated discussions with the City of Roseville about the role of
enginecring services in the future. Sample structures were provided to the PTRC, and I attended
their meeting in June
My goal was to gather input and information in June, then dcvelop a proposed structure during
July. In order to facilitate discussion, I put together four sample organizational eharts. Thesc
charts were prcpared for diseussion purposes, and are based on historieal and current information
as well as drawing from sample structures in other communities. The final seleeted option may
be one of these options, a combination of some of them, or something different we haven't
thought about yet. .
Chart A illustrates the structure that preceded the current strueture. I believe the strength of this
structurc is that it allows more foeused attention on parks, trails and recreation separate from
public works or viee versa. This allows thc opportunity for thc development of specific expertisc
in each area. The weaknesses of this strueture are that you lose flexibility from your labor pool;
it adds another management position and department to the City structure which includes added
costs, and potentially \veakens the ability to pool resources as needed. Given our current work
Page 2 of3
load and financial status, I am also not comfortable that we need two department heads and two
separate departments at this time.
Chart B illustrates the current structure. Strengths of this structure include increased flexibility
from thc labor pool, operating and cost efficiencies, less management overhead, and cross
training opportunities. A potential weakness is the eoncem that some areas may get overlooked
in favor of others (for example, more effort on public works issues versus parks or vice versa),
either in reality or perceived reality. In addition, I am not certain that this structure best suits the
City as we try to prepare for future potential growth as a result of TCAAP. I believe it is
possible that eventually, with the new parks, open space, and recreation that will develop along
with TCAAP, we will need to add staff to address those needs, ultimately needing to separate
Public Works from Parks and Recreation. Another concern I have is that we have increased our
in-house engineering capabilities via our agreement with thc City of Roseville. I am currently
managing that function, but I think it makes sense for this to fall under the Director of O&M.
However, I don't feel eomfortable adding it to a position that already manages public works,
parks, trails and recreation.
Chart C illustrates somewhat of a hybrid between Charts A and B. It contemplates splitting out
some of the Parks and Recreation activities from O&M and ehanging the name ofthe department
back to Public Works. However, it maintains the labor pool concept for maintenance of parks
and trails and other related activities. Parks planning and recreation activities are managed by a
position labeled Parks and Recreation Manager, which reports to the Public Works Director. As
envisioned this position operates similar to an Assistant Public Works Director responsible for
managing parks and reereation. What I'm trying to incorporate here is maintaining all the
advantages of the eurrent structure, while trying to address some additional necds that I feel are
possibly lacking in the eurrent strueture. Equally important is that this structure contemplates
future growth in that the Parks and Recreation Manager position can be upgraded to a Parks and
Recreation Director in the future as needed. I believe it may be necessary to add additional
recreation program staffing under this option, since some of the O&M Director responsibilities
would be added to the Parks and Recreation Manager position, thus limiting some of the time
available for reereation programming activities. This would result in an increase in costs versus
maintaining the current structure. However, it would be a lower cost than reverting to the old
structure of two separate departments.
Chart D illustrates an option that splits parks, trails, and reereation responsibilities three ways.
It also contemplates the possibility of incorporating the City Engineer position into the Public
Works Director position, increasing our engineering expertise on staff. The Recreation
Supervisor position would function as it currently does, exeept that the position would report
directly to the City Administrator and not to Public Works. The Community Development
Department would handle parks and facilities planning. The labor pool would be maintained in
the Public Works Department. The potential advantages are that it allows each of the three areas
to be separately focused on, without having to add additional staff. Another potential advantage
is that we may be able to add engineering expertise and experience to the staff, which would also
potentially inerease the value of the Director position and henee the recruitment pool of qualified
candidates. (On the other hand there is a very limited pool of candidates for civil engineering
types of positions.) Another issue is that the Community Development Department will have a
very heavy work load during the next few years, with the Comprehensive Plan Update process
and the possible dcvelopment of TCAAP, so taking on parks planning activities may be onerous.
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Page 301'3
Another challenge would be eoordination of parks, trails and recreation activities among the
three different divisions. However, some cities function quite well this way, and by splitting the
responsibilities into smaller pieces, it is believed that better-focused and more attention is paid to
each arca.
RECOMMENDATION
At this time I am most comfortable with Chart C or something similar. My reasons follow:
1. I think this option provides the most flexibility to transition and grow over time, as
needed.
2. I believe that putting the managemcnt of public works, parks, trails, recreation, and
engineering under onc department head may be too much. However, I am not
comfortable witb going back to two separate departments at this time. This structure
allows the ability to put some of the parks, trails, and recreation responsibility with
the PTR Manager position. It also allows a transition to two separate departments
should it becomc rccommended in the future.
3. This structure maintains the concept of one "labor pool" for maintenanee activities,
which I believe is the optimum approach for the City.
If Council is comfortable with Chart C, we would then nced to address the following issues in
order to move forward:
1. Salaries for affected positions
2. Thc need to add rccrcation programming support
3. Development of updated job descriptions
4. Recruitment of a Public Works Director
If Council is not eomfortable with Chart C, "next steps" will depend on which option is selected.
REQUESTED ACTION
Provide staff with input and feedback regarding the organizational structure for the O&M
Department. A formal recommendation will then be put on the agenda for the July 31 meeting.
MW
l\metro-inetlardenhills14dmin'.City Adminislrator\MemoI2U06\7-10-06 Memo Ri:; O&.!v! Structure. doc
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