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Home My WebLink AboutCCP 04-24-2006 ~ .--A~HILLS Arden Hills City Council Mayor: Beverly ApJikowski Council members: David Grant Brenda Holden Gregg Larson Vincent Pellegrin 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.arden-hills.mn.us REGULAR MEETING Monday A ril 24, 2006 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and lay. Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. April 10, 2006 City Council Meeting 3. CONSENT CALENDAR A. Claims and Payron B. Motion to Approve Sununer Hours for City Staff C. Motion to Amend and Restate the Joint Cooperation Agreement with the Ramsey County Housing and Redevelopment Authority. D. Resolution 06-30: Consolidation of Capital Funds E. Motion to Approve the PTRC Vision Statement F. Motion to Approve Special Assessments for Nuisance Abatement 4. PULLED CONSENT ITEMS Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. Arden Hills City Council Agenda April 24, 2006 Page 2 5. PUBLIC INQUIRIES/INFORMATIONAL Public Iuquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief sunnnary ofthc specific item being addressed to the Council. To allov.' adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 6. PUBLIC HEARINGS 7. NEW BUSINESS A. Award Bids for the Highway 96 Landscaping Improvement Kris Gigo Proj ect B. Motion to Approve the Utility Hook-up Fees Karen Barton/Tom Moore C. Resolutions 06-31 and 06-32: Approving the grant application Karen Barton on behalf of Chesapeake Companies for brownfield remediation at 190 I Gateway Blvd D. Planning Case 06-009: Motion to Approve a Variance Request; JamesLehnhaff Vaughn Morin-I 889 Grant Road E. Planning Case 06-0 I 0: Motion to Approve a Master Plan James Lehnhoff Amendment & Site Plan Review; Guidant Corporation-41 00 North Hamline Avenue F. Motion to Approve Ordinance #376-Front Porch Zoning James Lehnhoff Ordinance Amendment 8. UNFINISHED BUSINESS A. Motion Approve the Blue Cross/Blue Shield Grant Application Karen Barton B. TCAAP Update Karen Bar/on 9. COUNCIL REQUESTS ADJOURN CLOSED WORK SESSION - TCAAP Land Sale Negotiations - Pursuant to MS 13D.05 SUBD 3.e3 u . Message Page 1 of 1 Jackie Freppert From: Jackie Freppert Sent: Friday, April 21, 2006 8:15 AM To: timesaver02@aol.com; bob,fletcher@co.ramsey.mn,us; bulletin@lillienews.com; cwilson@ctv15.org; dprobst@mspmac.org; egurnon@pioneerpress.com; focus@mnsun,com; kgprophet@aol,com; kmaltman@msn,com; mlsmith@startribune.com; smccann@startribune,com; sschroeder@smithmicrotech.com Subject: 4/24/2006 CC Agenda Jackie Freppert, Office Support Specialist City of Arden Hills Phone 651.634.5120 Fax 651.634.5137 www.ci.arden-hills.mn.lls . 4/21/2006 . . . ~ ~HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 10,2006; 7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Brenda Holden, and Vincent Pellegrin. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Community Development Director, Karen Barton; City Engineer, Kristine Giga; Assistant City Administrator, Schawn Johnson; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Holden moved and Councilmember Pellegrin seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. March 27, 2006 City Council Meeting B. March 20, 2006 Work Session Meeting Councilmember I,arson requested the following change: March 27,2006 City Council Meeting Minutes, Page 4, first motion, last sentence, strike the word "unanimous". ARDEN HILLS CITY COUNCIL - APRIL lO, 2006 2 MOTION: COlmcilmember Larson moved and Councilmember Grant seconded a motion to approve the March 27, 2006 City Council Meeting Minutes as . amended and the March 20, 2006 Council Work Session Minutes as presented. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and PaJToll h. Resolution 06-28: Approving a Joint Powers Agreement Between the City of Arden Hills and the Ramsey County GIS Users Group MOTION: Councilmemher Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PULLED CONSENT ITEMS None. 5. PUBLIC INOUIRlES/INFORMATIONAL None. . 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. Awardinl! of the 2006 Tree Removal Contract to 4 Seasons Tree Care and Fritz Tree Service Mr. Moore stated on March 27, City staff publicly opened and accepted bids from tree removal contractors for the City's 2006 Tree and Stump Removal Contract. The City received five bids with 4 Season's Tree Care having the lowest bid for the accessible trees and Fritz's Tree Care having the lowest bid for the non-accessible trees. He recommended Council award the 2006 tree and stump removal contract for accessible tree removal and tree trimming to 4 Seasons Tree Care Inc. for the April I, 2006 to December 31, 2006 time period and award the 2006 tree and stump removal contract for non-accessible tree removal, excess stump removal, woodpile removal, and brush removal to Fritz Tree Service for the April l, 2006 to December 31, 2006 time period. Mr. .Johnson reviewed the bids received. . . . . ARDEN HILLS CITY COUNCIL - APRIL 10, 2006 3 MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to award the 2006 tree and stump removal contract for accessible tree removal and tree trimming to 4 Seasons Tree Care Inc. for the April I, 2006 to December 31, 2006 time period and award the 2006 tree and stump removal contract for non-accessible tree removal, excess stump removal, woodpile removal, and brush removal to Fritz Tree Service for the April I, 2006 to December 31, 2006 time period The motion carried unanimously (5-0). B. Resolution 06-29: Approvin!!. Plans and Specifications for the 2006 Rid!!.ewood Nei!!.hborhood PMP Improvement Proiect C. Resolution 06-29: Authorizin!!. the Advertisement of Bids for tbe 2006 Rid!!.ewood Nei!!.hborhood PMP Improvement Proiect Ms. Giga stated URS is nearing completion of the plans and specifications for the 2006 PMP Ridgewood Neighborhood. The project consists of reconstructing the streets in the neighborhood and constructing concrete curb and gutter, retaining walls, a storm sewer system, including three sedimentation ponds and thirteen to sixteen rain gardens. The project also includes the replacement of the watermain and water services along Arden Place, hydrants and gate valves throughout the neighborhood, and sanitary sewer forcemain along Lake Johanna Boulevard, Ridgewood Road, and Arden Place. The watermain and sanitary forcemain pipes are proposed to be installed using trenchless technologies. She noted the total estimated project cost for the improvement is $1,918,168.42 including engineering costs. Any expenses required for drainage easement acquisition are not included in this amount. The City's portion of the project costs are currently budgeted from the General Capital Fund and Utility Enterprise Fund (sanitary sewer, storm sewer, and watermain funds). She stated staff is in the process of working with the City Attorney and affected properties to obtain the drainage and utility easements needed for this project. The plans reflect proposed improvements based on the acquisition of the easements. If agreements cannot be reached with affected property owners on the easement acquisition, plans will be modified accordingly to account for a design change. She indicated in order to capture a market for competitive bid prices and keep the project on a timely schedule; these plans should be advertised in April. Bids would be opened in early May and, if accepted by Council, awarded in late Mayor early June. Construction would then likely begin sometime in June. If a delay would occur in approving plans and authorizing advertisement for bids, this would delay the entire schedule, which could potentially delay the project to the next construction season. She recommended Council adopt the Resolution. ARDEN HILLS CITY COUNCIL ~ APRIL 10, 2006 4 Councilmember Holden asked how staff determined this was a competitive bidding market. Ms. Giga responded historically the later in the year a project is bid out, the higher the bids were . because the contractors had already prepared their seasonal schedule. Mayor Aplikowski stated she believed going for bids early also ensured they would get a better crew on the project. MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a motion to approve Resolution 06-29, Approving Final Plans and Specifications Ordering Advertisement for Bids for the 2006 Pavement Management Program. The motion carried unanimously (5-0). D. Motion to Approve the City of Arden Hills Membership on the I-35W Corridor Coalition Ms. Wolfe stated Council previously discussed possible membership in the I-35W Corridor Coalition at the January and March Work Sessions. Background information was provided in the packets for both of those meetings. There is not any new information available. In January, Council had concluded that further discussion was needed at a future work session. In March, Council directed the item be placed on a future regular meeting agenda for discussion and vote. She recommended Council approve a motion to direct staff to either proceed or not proceed with payment of the 2006 dues ($5,340) for membership in the North Metro I-35W Corridor Coalition. . MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a motion to approve payment of the 2006 dues in the amount of $5,340 for membership in the North Metro 1-35W Corridor Coalition. Councilmember Pellegrin stated he had attended the most recent I-35W Coalition in which MnDOT plans were discussed. He believed the City needed to be at these meetings because the Coalition was discussing issues of transportation that could impact the City of Arden Hills and therefore he was in support of rejoining the Coalition. He stated he was fearful that they would have things done to them and he wanted to be able to voice their opinions and take action on things that came up that were of interest to the City. Councilmember Holden stated she was concerned about the Council not taking an official stand on Highway 10, 1-35, etc. and asked how they could take a stand at the Coalition meetings when they had not discussed this as a Council. She believed they were signing their rights away by joining this organization and noted it was by a majority of a quorum that decisions were made and asked what rights the City had. She stated she was also concerned about how the Coalition was going to prioritize modeling. She asked if they had the right to make a decision on everything along the corridor, or was it only exit and access points along the I-35W. She stated she did not trust this organization yet and she did not see how the Coalition could speak for the . . . . ARDEN HILLS CITY COUNCIL - APRIL 10, 2006 5 City. She also noted her concern with how the disbandment of the I-35W Solutions Task Force was handled. Mayor Aplikowski stated because of Councilmember Holden's concerns, she believed that was the exact reason why they needed to be a member of this Coalition so the City would have a vOIce. Councilmember Larson stated having sat in on some of the Task Force meetings he was not sure he was fully happy with the way things unfolded, but he had learned things that he would not otherwise had learned. He believed the questions Councilmember Holden asked were all questions that could be answered by this Coalition. He believed the City had many transportation issues that at some point would need to be addressed. He agreed that the Council needed to come up with positions that they would advocate if they participated in the Coalition. He stated it was important the City had a clear understanding what they wanted with respect to transportation. He indicated he would support the motion. Councilmember Grant stated he wanted the Council to have a major say on Highway 96 and 10. He stated he did not like decisions being made by quorum particularly by cities that did not have a vested interest in this area. He believed there were ways to voice their concerns whether they were a member of the Coalition or not. He stated this was not a matter of money, but a question of having representation and not signing away their authority. He stated he believed the City of New Brighton would try to redesign the northwest corridor, which would dump more traffic onto Highway 96. Mayor Aplikowski noted one member City did not have any more power than the City of Arden Hills and the City of New Brighton was only one member on the Coalition. Councilmember Grant stated he would vote no for this because if they signed the Joint Powers Agreement they would be giving their rights away. Councilmember Grant called the question. The motion carried (3-2 Councilmembers Grant and Holden opposed). MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a motion to authorize Mayor Aplikowski to sign the Joint Powers Agreement. The motion carried (4-1 Councilmember Grant opposed). Councilmember Holden clarified her vote for the signing of the Joint Powers Agreement. She stated she had voted for the signing of the Joint Powers Agreement in error and she was opposed to thc signing ofthe Agreement. Councilmember Holden requested a future discussion regarding Council's stand on Highway 10 and 96. ARDEN HILLS CITY COUNCIL ~ APRIL 10, 2006 6 Councilmember Grant asked the topic of code enforcement also be added to a work session . agenda. Councilmember Holden stated she wanted a discussion on how to request items to be put on an agenda. Councilmember Larson stated it was fine to discuss the Highway 96 corridor, but he believed the issues were broader than just 96 including the interchange of 35W and Highway 694, the closure of County Road I, the bridge, etc. Mayor ApIikowski requested staff put the Code Enforcement discussion on the May Work Session agenda. She stated it would be helpful if thc County made a presentation on the Highway 96 corridor, so they could have that discussion in June. Ms. Wolfe stated she would also add how Council should add items to the agenda at the April Work Session. E. Motion to Approve a Contract with DeSCO Solutions. Inc. for the Development of an Economic Development Plan in the amount of $10,000 Ms. Barton stated in October, 2005, the Economic Development Commission approved a recommendation to the Council to consider budgeting for a strategic economic development planning process that would include the hiring of a professional consultant to guide the City Council, EDC, and other commissions in the production of an Arden Hills Economic Development Plan. At the November 21, 2005 Council Work Session, Council discussed budgeting for this item. The amount of $1 0,000 has been budgeted for this item. . She noted the EDC sent out a request for proposals in February, 2006. They received three responses. After reviewing each of the proposals and interviewing two of the firms, the EDC has selected a firm to facilitate the production of an Economic Development Plan for Arden Hills. She recommended Council approve the contract with DeSCo Solutions, Inc., in the amount of $10,000 for the production of an Economic Development Plan for the City to be facilitated through the Economic Development Commission for the City, and authorize the Community Development Director to execute said contract. Conncilmember Larson inquired about the timeline for completing the plan. Ms. Barton responded it would take approximately four months. Councilmember Larson stated he was supportive of this, but he was concerned about Phase 5 and the development of TCAAP. He asked what happened if they proceeded with this plan and they were not at a point where they could discuss with the developers and the City the TCAAP area. He indicated he believed TCAAP needed to be a part of this plan and he was concerned about the timing of this. Ms. Barton stated the marketing plan would be addressed in two parts, one with the City as it currently was and one when TCAAP was developed. She noted DeSCo . . . . ARDEN HILLS CITY COUNCIL - APRIL 10, 2006 7 would also make themselves available in the future for questions and revision of the plan as necessary. Councilmember Larson believed they needed to involve the development team on this as well. CounciJmember Grant stated he was in agreement with the six phases and he hoped one of the goals ofthe marketing plan would be to refer to TCAAP as something other than TCAAP. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the contract with DeSCo Solutions, Inc., in the amount of $10,000 for the production of an Economic Development Plan for the City of Arden Hills to be facilitated through the Economic Development Commission for the City, and authorize the Community Development Director to execute said contract. The motion carried unanimously (5-0). 8. UNFINISHED BUSINESS A. PTRC Vision Plan Mr. Moore stated at the February 21,2006 City Council Work Session, the PTRC presented a draft vision of parks and trails in Arden Hills. In addition, the PTRC requested three subsequent meetings with the City Cowlcil to discuss and revise the vision statement as necessary; identify priority strategies that flow from the vision statement; and develop a plan for the financing of these strategies. Issues that the PTRC believe should be discussed in the context of this discussion include the considerations discussed by the PTRC in developing the draft vision statement; the wording of the vision statement; and implications of the revised vision statement for subsequent discussions of possible strategies and financing. He stated the PTRC recommends the adoption of a vision statement and that a discussion of priorities be scheduled for the May 22, 2006 City Council Meeting. Bill Henry, Chairman PTRC, presented the PTRC Vision Plan for Council discussion. CounciJmember Holden asked if they knew the number of people that used the existing parks. Mr. Moore responded they had data as far as it related to recreational programs offered through the City, but he had no numbers related to general or off-peak use of the parks and trails in the City. Councilmember Holden expressed concern there were not enough benches in the parks and trails and she did not see that addressed in the vision. Mr. Henry stated that would be addressed when they looked at the specific strategies, but right now they were just trying to get the vision down. ARDEN HILLS CITY COUNCIL - APRTI- 10, 2006 8 Mayor Aplikowski inquired about recreational programming for younger residents. Mr. Henry . responded they would also look at that when they addressed strategies, which would be the next step. Councilmember Holden asked how the previous plan presented was different than this vision. Mr. Henry responded the idea was to identify the considerations, which was done last time, which was how they got to this vision and once the vision could be adopted they would move on to the next stage of specific strategies. Councilmember Grant asked why residents would need access to the marshes. Mr. Henry responded marshes were excellent resources for bird and wildlife viewing. He stated however it was not their vision that they would propose trails through marshes. Councilmember Grant inquired about the financial resources clause in the vision. Mr. Henry responded how items would be funded and how the parks would be maintained would be the third part of the discussion. Mayor ApIikowski suggested they add a bullet point to the vision to provide important resources to develop and enhance neighborhood parks. Mr. Henry suggested wording of "develops and maintains a system of neighborhood parks and trails" as the second bullet point. Councilmember Holden asked if neighborhood park wording might be limiting. Mr. Henry recommended they leave in the wording of neighborhood parks, which would also include central resources. . Councilmember Grant asked the PTRC to come back to the Council with the revisions to the Vision as discussed at this meeting. Mayor ApIikowski suggested the last paragraph be worded: 'This Vision will be achieved with the leadership of the City Council and the support of the . " commumty... . B. TCAAP Update Ms. Barton updated the Council on recent TCAAP developments, CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - None. Councilmember Grant - Stated the Council would be adjourning to a closed work session to discuss the TCAAP land sale negotiations. Councilmember Larson - None. . . . . ARDEN HILLS CITY COUNCIL - APRIL 10, 2006 9 Councilmember Pellegrin - None. Mayor Aplikowski - None. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:32 p.m. Beverly Aplikowski Mayor Michelle A. Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, April 24, 2006 at 7:00 p.m. at the Arden Hills Council Chambers. . ~ .~HlLLS. Ctty ot Arden HIlls Request for Council Action Prepared by: Murtuza Siddiqui ~ Depl.: Finance Council Mtg. Date: April 24, 2006 Finai Action Needed By: April 24, 2006 Agenda Item 'il~ Claims & Pavroll Budgeted Amount: Across City BudQet - All Funds Actual Amount: See Financial Implications Funding Source: Across Citv BudQet - All Funds Council Action Request: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. - Claims and Payroll Advisory Commission Action: Commission Planning PTRC Date Action Not Not Supporting Documents (which are attached to this Action Form): o Memo/Letter: . o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Payroll and Claims Reports Financial Implications: Payroll #7- $65,158.22 Accounts Payable Claims Since 4/10/06 Council Meeting: 1. Paid Claims - Batch 002-04-2006: 2. Paid Claims - Batch 004-04-2006: 3. Paid Claims - Batch 005-04-2006: 4. Paid Claims - Batch 007-04-2006: 5. Unpaid Claims - Batch 003-04-2006: 6. Unpaid Claims - Batch 006-04-2006: Claims Total AdministratorlStaff Comments: $ 30,452.13 $ 20.00 $ 18,942.57 $ 2,232.29 $ 65,003.37 $ 55.757.05 $ 172,407.41 . Page 1 of 1 . . . CITV OF ARDEN HILLS CHECKS DATED 4/7/2006 (P/R#7) 1if,~PLO'l'EIllNAME <II FIRST APRIL PAYROLL Biweekl ,3/18/06 to 3/31106 S, ,<,AMI'; < {'l'I'Y'Bj<;NHll 3,867,50 1,7J7.69 2,691.38 62946 8,906.03 Frp.nnert, Jackie Johnson, Schawn Silseth, Pang Sweeney, Pamela WoIte, Michelle Barton, Karen Bvl, Sandra Brule", Michelle J ,ehnhoff, James Mennenga, John Scherbcl, David SiddioUl, Murtuza Andrews, Aaron Freybergcr, Scott Mooney, Joseph Moore, Thomas Perron, James Nowlan, Antho~ Saxe, Pete Schifskv, :M.ike Winkel, David Frid, Jeffrey Olson, Michelle Ritchie, Chelsea ~1.:'llIl-Ding, Jake 1 I IT IT ,leA Oasdi leA Medicare TOTAL TAXES 2.691.38 62946 3,320.84 FSA Health Premiwn 1,434.25 12,128.00 FSA Dental Premiwn 283,18 337.64 FSA Health Care Reimb. 576,04 FSA Dencndent Care Reimb. 458.33 11'01' AI. FLEXIBLE SPENDING I 2,751.801 12,465.64 1 PERA 2,47531 2,700,36 ICMA 1.543.17 431.93 Central Pension Fund-Union 614.40 IfOTAL RETIREMENT I 4.632.881 3,133.29 1 Affinity Plus Federal Credit Union 3,936,76 WOE 49 Dues (Union) 120,00 L TD/STD Insurance 409,15 PERA Life Insurance 30,00 Lifc/AddllDen Life 11535 100,80 United Wav 4,00 lv1n Child Sunnort 370,64 ITOTAL VOLUNTARY 1 4,576,751 509.95 1 Total Emnlovee Deductions 20,86746 Net pavron 5,841.37 Direct Denosit 22,956.43 Gross Pavroll Tie-Out 45.72850 Plus City Paid Benefit 19.429,72 leMA Benefit Held 0,00 ITOTAL PAYROLL COST 1 65,158.22 1 IHCATlE;OW'" I Gross Payroll 45.12850 Less Total FSA 2,75UW Ius Employer Match leMA 432.93 Net P/R Subject to FICA 43.409.63 FICA Oasdi rm 6.20% 2.691.38 FICA Medicare (@ 1.45% 629.46 Note: Federal and State Payron Tax obligations arc satisfied by means of utilizing the "Taxtcl" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. 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"' "' 1J ..,. ..,. a. ro 0 +-' 0 ;,; 8 :D " ~ ~ ~ A ~ P. c; 00 :D " " 0 N N 0 '} '" ~ Z [-0 Z " 2, 2, 0. pO ;::l ~ .g E 0. 0 "<t '" C .~ 0 0 0 0 0 " 0 [-0 1:: 1:: ;; 0 0 ~ 0 w " . 0 0 0 o:l N -d S " 9 9 ~ 9 0 >.Ll '8 0 "0 0 0 '" a '" Vl " Vl u 0 0 0 0:1 " .s 5 0 . u '" 0 [) < ~ u E <( ;; z "'- CI ~ ~ '" . 0 "'- "'- Vl Z S! ;; -<: . ~ ~HlLLS City ot Arden Hills Request for Council Action Prepared by: SPJ Dept: Admin Council Mtg. Date: 4/24/2006 Final Action Needed By: 4/24/2006 Agenda ltem4.B. Authorize Summer Hours Budgeted Amount: N/A Actual Amount: N/A Fundin\1 Source: N/A Council Action Request: Motion to authorize City staff to switch to summer hours beginning on June 5, 2006 and ending on September 1, 2006. Staff Recommendation: Authorize City staff to switch to summer hours beginning on June 5, 2006 and ending on September 1, 2006. Advisory Commission Action: Commission Planning PTRC Date Action Not Applicable Not Applicable. Not applicable Supporting Documents (which are attached to this Action Form): . 1ZI Memo/letter: o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: N/A Administrator/Staff Comments: For several years we operated with summer hours 8:00-5:30 M-Th and 8:00-12:00 F, Last year we made a slight adjustment to the schedule which we think better serves the general public, During the summer construction season, it was beneficial to open earlier in the morning (7:30), and very little activity occurs after 4:30 so the new closing time of 5:00 worked just fine. In addition, Fridays during the summer tend to be quiet as well so the hours of 7:30-11 :30 also worked well. Staff is not aware of any complaints regarding the summer hours, and therefore the attached schedule is recommended for summer 2006. . ~ ~~HILLS MEMORANDUM . DATE: April 19, 2006 Agenda Item 3.B. TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator Schawn Johnson, Assistant City Administrator~6 FROM: SUBJECT: Authorize Summer Work Hours for City Staff Ovcrview City staff is seeking City Council authorization to begin summer work hours on June 5, 2006 and conclude on September I, 2006. Background In the past, the City Council has authorized City staff to begin summcr work hours the week after . the Memorial Day holiday and concluding the Friday before Labor Day. Staff proposes the following work hours for the summer of2006: Traditional Hours Pronosed Summer Hours ~-- 8:00 am to 4:30 pm Monday- 7:30 am to 5:00 pm Monday- City Hall Staff Friday Thursday 7:30 am to II :30 am on Friday Maintenance Facility Staff 7:00 am to 3:30 pm Monday- 6:30 am to 4:00 pm Monday- Friday Thursday 6:30 am to 10:00 am on Friday Recommendation- Motion by the City Council to authorize City staff to begin summer work hours on June 5, 2006 and conclude on September I, 2006. . \\Metro-inet.usIArdenHillslAdminIAssistant City Administrator\.Memo's and Letters\2006\2006 Summer Work Hours.DOC . Prepared by: KCB Dept.: CD Council Mtg. Date: 4/24/2006 Final Action Needed By: 4/30/2006 ~ '1'\~HlLLS City MArden Hills Request for Council Action Agenda Item 1-0 ;",",');(,,~ Joint Cooperation allreement with Ramsev County HRA Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: nla Council Action Request: Consider approval of the amended and restated joint cooperation agreement with the Ramsey County Housing and Redevelopment Authority for continued participation in the county's Community Development Block Grant program and HOME consortium for fiscal years 2007 through 2009. Staff Recommendation: Staff recommends approval the amended and restated joint cooperation agreement with the Ramsey County Housing and Redevelopment Authority for continued participation in the county's Community Development Block Grant program and HOME consortium for fiscal years 2007 through 2009. Advisory Commission Action: Commission Date Action Planning PTRC Not . Supporting Documents (which are attached to this Action Form): 1ZI Memo/Letter: Staff Memo D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: 1ZI Other: Joint Cooperation Agreement Letter from Ramsey County HRA Financial Implications: Potential future funding opportunities AdministratorlStaff Comments: The City of Arden Hills has particpated with County HRA in the CDBG and HOME programs since 1985. . Page 1 of 1 ~ ~ EN HILLS . MEMORANDUM DATE: April 19, 2006 Agenda Item 3C TO: Mayor and Council Michelle Wolfe, City Administrator Karen Barton, Community Development Director ~ FROM: SUBJECT: Joint Cooperation Agreement with the Ramsey County HRA . BACKGROUND The Ramsey County Housing and Redevelopment Authority participates in the federally funded Community Development Block Grant program and the HOME program to provide funding opportunities to communities located within the County, As part of their participation in this program, HUD requires that the Ramsey County HRA sign joint cooperation agreements with each of the jurisdictions wishing to participate, every 3 years. Since 1985, the City of Arden Hills has signed joint cooperation agreements with the county to ensure their eligibility in the programs. The Ramsey County HRA is requesting the City sign an amended and restated joint cooperation agreement for the CDBG and HOME programs for fiscal years 2007 through 2009. DISCUSSION Although Arden Hills has not utilized either program extensively, the City has benefited from the CDBG program through the County in prior years (i.e" receiving funds for the park in the mobile home community). The City has the option to "opt-out" and not renew the joint cooperation agrecment However, if the City chooses to do so, it will negatively impact the amount of funds awarded to the County for the CDBG and HOME programs. . By choosing to re-new the agreement with the county, the City would be assisting the County in obtaining additional funds and preserving our ability to utilize those funds in the future should an Ramsey County Joint Cooperation Agreement Memo to Council April 19,2006 Page 2 opportunity arise. We also give up our right to apply for CDBG funding through the state or independently. However, the City of Arden Hills would not qualify to apply independently (we would need to have a population of 50,000 or greater), and the slate pool is significantly more competitive. Staff Recommendation Staff is recommending entering in to the amended and restated joint cooperation agreement with the Ramsey County HRA for the CDBG and HOME programs for fiscal years 2007 through 2009. \\Earth\Planning\Fonns\City Council Memo Form.doc . . . . AMENDED AND REST A TED JOINT COOPERATION AGREEMENT This Agreement ("Agreement") is between the Ramsey County Housing and Redevelopment Authority ("Authority") and ("Municipality"), each a political subdivision ofthe State of Minnesota, and is made pursuant to Mirmesota Statutes, Section 471.59, as amended. WHEREAS Title I of the Housing and Community Development Act of 1974, 42 U.S.e. S5301 et seq., as amended, ("CDRG Act") provides for a program of community development block grants; and. WHEREAS, computation of a county's population as an Urban County may in elude pcrsons residing in units of general local government within the county with which it has entercd into cooperative agreements to undertake or to assist in the undertaking of essential activities . pursuant to community development block grants; and WHEREAS, Ramsey County, Minnesota qualifies as an "Urban County" as that term is used in the CDBG Act and is eligible to receive community dcvelopment block grant funds; and, WHEREAS, the HOME Invcstment Partnerships Act, Title II of the Cranston-Gonzalez National Affordable Housing Act, 42 USe. SlnOI et seq., as amended ("HOME Act") provides for support for affordable housing activities; and WHEREAS, Ramsey County is a member of the Anoka, Dakota, Ramsey, and Washington Counties HOME Consortium ("Consortium") fonned pursuant to the HOME Act; and WHEREAS, Pursuant to a Joint Powers Agrcement executed May 4, 1993, the Authority assumed all rights and duties of Ramsey County relatcd to the administration ofCDBG and . RESTATED JOINT COOPERA nON AGREEMENT Page 1 on HOME funds received from the United States Department of Housing and Urban Development . CRUD"). Now, Therefore, the Parties agree: 1. DEFINITIONS For the purposes of this Agreement, the terms defined in this section have the meanings given to them: "Act" means either the COBG Act or the HOME Act, or both, depending upon the context. "COBG Regulations" means thosc regulations at 24 C.F.R. Part 570, as amended. "Cooperating Community" means any city, town, or township in Ramsey County which has entered into a Cooperation Agreement, as amended, substantially similar to this Agreement and its Amendments. "HOME Regulations" mcans those regulations at 24 C.F.R. Part 92, as amended. . "Regulations" means either the CDBG Regulations or the HOME Regulations, or both, depending upon the context. 2. SCOPE The Authority and Municipality will cooperate to undertake or assist in undertaking community renewal and low and moderate income housing assistance activities and other eligible activities authorized by the COBG Act and HOME Act. . REST ^ TED JOINT COOPERATION AGREEMENT Page 2 on . . . The Authority and Municipality will cooperate in establishing priorities and in preparation of the application for a grant. The Authority will prepare and submit to BUD and appropriate reviewing agencies, all necessary applications for a basic grant amount under the CDBG Act and the HOME Act. In preparing the grant application and allocating grant funds received, the Authority will consider projects proposed by the Municipality. The Authority reserves the right to propose projects which are both consistent with the mutually established goals, needs and priorities and within its statutory implementation authority. No Municipality shall be required to propose a project. The Authority shall have final responsibility for selecting projects and will distribute to the Municipality sucb funds as are detennined appropriate for the Municipality to use in implementing a project. The Authority may implement projects within the Municipality as are detennined appropriate by the Authority. 3. TERM The tcrm of this Agreement is for Fedcral Fiscal Years 2007 - 2009. The Agreement remains in effect until the CDBG and HOME funds and program income received with respect to activities carried out during tbe initial three year qualification period, and any successive qualification periods, are expended and the funded activities completed. Neither the Authority nor the Municipality may terminate or withdraw from this Agreement during that period. This Agreement will be automatically renewed for participation in successive three year qualification periods, unless the Authority or the Municipality provide written notice it elects not to participate in a new qualification period. By the date specified in HUD's urban county RESTATED JOINT COOPER.<\TION AGREEMENT Page 3 of7 qualification notice for the next qualification period, the Authority will notify tbe Municipality in . writing of its right not to participate. Both the Authority and Municipality are required to adopt any amendment to this Agreement incOTporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice applicable for a subsequent three year urban county qualification period. Failure to adopt the necessary amendment will void the automatic renewal for such qualification period. 4. MISCELLANEOUS PROVISIONS A. The CDBG Act and CDBG Regulations are incorporated herein by reference. The HOME Act and HOME Regulations are incorporated herein by reference. B. Nothing in this Agreement shall be constnled to prevent or otherwise modify or abrogate the right of the Authority or Municipality to submit individual applications for . discretionary funds in the event Ramsey County does not receive designation as an Urban County entity under the CDBG Act C. Nothing in this Agreement shall preclude the Municipality from establishing a Municipal Housing and Redevelopment Authority pursuant to Minnesota Statutes, Chapter 469. D. In the event that there is a revision of the Act and/or Regulations which would make this Agreement out of compliance with the Act or Regulations, both parties will review this Agreement to renegotiate those items necessary to bring the Agreement into compliance. E. The Municipality shall indemnify, hold harmless, and defend the Authority, Ramsey County, their officials, agents, and employees against any and all liability, losses, costs, damages, expenses, claims or actions, including attorney's fees, which the Authority, Ramsey County, their olTicials, agents, or employees may hereafter sustain, incur or be . RESTATED JOINT COOPEMTtON AGREEMENT Page 4 of7 . . . required to pay, arising out of or by reason of any act or omission of the Municipality, its officials, agents or employees, in the execution, perfonnance, or failure to adequately perform its obligations pursuant to this Agreement. F. The Authority shall indemnify, hold hamlless and defend the Municipality, its officials, agents, and employees against any and all liability, losses, costs, damages, expenses, claims or actions, including attorney's fees, which the Municipality, its officials, agents, or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission ofthc Authority, its officials, agcnts or employees, in the cxecution, perfonnance, or failure to adequately pcrfonn its obligations pursuant to this Agreement. G. Nothing in this Agreement shall constitute a waiver by the Authority, Ramsey County, or the Municipality of any statutory or common law immunities, limits, or cxceptions on liability. H. The Authority and the Municipality shall maintain financial and other records and accounts in accordance with the requirements of the Act and Regulations. Such rccords and accounts will bc in such form as to permit the Authority to prcpare required rcports and to permit the tracing of grant funds and program income to final expenditure. I. The Authority and the Municipality agree to make available all records and accounts with respect to matters covered by this Agrecment at all reasonable times to their respective personnel and duly authorized federal officials. Such records shall bc retained as provided by law, but in no event for a period of less than six years from the date of completion of any activity funded under the Act or less than threc years from the last receipt of program income rcsulting from activity implementation. The Authority shall RESTATED JOINT COOPEM TION AGREEMENT Page 5 of7 perform all audits of the basic grant amounts and resulting program income as required under the Act and Regulations. . J. All projects undertaken pursuant to this Agreement shall be subject to home nile chartcr provisions, assessment, planning, zoning, sanitary, and building laws, ordinances and regnlations applicable to the Municipality in which the projcct is situated. K. The parties furthcr agree that pursuant to 24 CFR 570.501 (b), the Municipality is subject to the same requiremcnts applicable to subrecipients, including a written agreement as set forth in 24 cFR 570.503. L. By executing this Agreement the Municipality understands that it: 1. may not apply for grants from appropriations under thc Small Cities or State CDBG Programs for fiscal years during the period in which it participates in the Authority's CDBG program; and 2. may participate in a HOME Program only through the Authority. If Ramsey County does not receive a HOME formula allocation, the Municipality may not form a HOME consortium with other units of general local government. . M. Both the Authority and Municipality are obliged to takc all actions necessary to assure compliance with Ramsey County's certification required by section 1 04(b) of Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 109 of Title I of the Housing and Community Development Act of 1974, and other applicable laws. The Authority is prohibited from funding for activities, in or in support of, any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes its actions to comply with its fair housing certification. N. The Municipality has adopted and is enforcing: . RESTATED JOINTCOOPEMTION AGREEMENT Page 6 of7 . . . I. a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. a policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within jurisdictions. RAMSEY COUNTY HOUSING AND REDEVELOPMENT AUTHORITY MUNICIPALITY By: By: David Twa Ramscy County Manager Its: Dated: Datcd: APPROVED AS TO FORM Harry D. McPeak Assistant Ramscy County Attorney This Document Drafted By: Office of the Ramscy County Attorney St. Paul, Minnesota RESTATED JOINT COOPEMTION AGREEMENT Page 7 of7 - ~ RAMSEY COUNlY Office of the County Manager David J, Twa, County Manager 250 Court House 15 West Kellogg Boulevard St, Paul, MN 55102 Tel: 651 .266~8000. Fax: 651~266~8039 e.mail: david.twa@co.ramsey.mn.us WorkingwithYou to Enhance Our Quality ofl.ife March 13, 2006 Michelle Wolfe, City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Dear Ms. Wolfe: Twenty-one years ago, the U.S. Department of Housing and Urban Development, determined that Ramsey County would be eligible to become an Entitlement Urban County and receive an annual allocation of Community Development Block Grant (CDBG) dollars in excess of one million dollars. Sixteen suburban communities have chosen to participate in the agreement process over the past eighteen years, thus ensuring that a guaranteed annual allocation would be earmarked for the County and those suburban municipalities that desire to actively participate in the program. . Recently, HUD has notified us that in order to remain eligible to continue our participation in this federal program, the participating cities and Ramsey County must execute a new cooperation agreement incorporating all the amendments of the past agreements. Each community already approved these amendments, but HUD now requires an all-inclusive agreement. This agreement will have no specified end date, so that it will renew automatically. Of course, at the time of the renewal, all communities will be notified of the opportunity to "opt out" of the agreement. Our eligibility and the actual dollar amount we receive are based upon the population accumulated through the number of jurisdictions that join with us, Our records show that since 1985, your community has signed cooperation agreements with the County to ensure our eligibility. A copy of the agreement is attached to this letter. Please have it approved by your City Council or Town Board and return a fully executed copy to us no later than April 30, 2006. If, however, your community does choose to "opt out", please be advised that you may not have an opportunity to participate with us for the next three years. "Opt out" notification must be made to both the County and the local HUD office no later than April 30, 2006. . Excellence · Respect · Diversity Printed on recycledp,lperwith aminirnuIII uflO% post-consumer con tent. '~=:' . Page Two March 13,2006 Letter to City Managers INCLUSION IN THE COUNTY ENTITLEMENT DOES NOT REQUIRE THAT YOU ACTIVELY PARTICIPATE IN THE PROGRAM. IT DOES PROVIDE THE COUNTY WITH THE NEEDED POPULATION TO QUALIFY AND INFLUENCES OUR ANNUAL ALLOCATION. We are pleased with the active participation of our municipalities over the past several years. Our suburban communities, as a group, have set countywide priorities for use of CDBG and HOME funds. These priorities have resulted in the creation/retention of over 500 jobs, and over 1,800 low-income, suburban homeowners receiving rehabilitation funding. The HOME funds, which are exclusively for affordable housing, have resulted in the addition of several large-scale rehabilitation projects, many new rental units, and expanded homeownership opportunities in suburban Ramsey County for families and senior citizens. Should you have any questions, or need assistance, please contact Denise Beigbeder or Mary Lou Egan in Community and Economic Development, at 651-266-8000. Sincerely, .~J~ David Twa Ramsey County Manager sam . . Prepared by: Murtuza Siddiqui """ 5 Dept.: Finance Council Mtg. Date: 4/24/2006 Final Action Needed By: 4/24/2006 ~ ~~HrLLS City ot Arden Hills Request for Council Action Agenda Item ~;:i Consolidation of the Capital Funds Budgeted Amount: Actual Amount: Funding Source: f Council Action Request: Consolidate the Capital Funds Staff Recommendation: Staff recommends that the City consolidate the Municipal Land & Building Fund, Non-Assessable Road Improvement Fund, and the Capital Equipment/Improvements Fund with the Permanent Improvement Revolving (PIR) Fund; and transfer any remaining fund balances accordingly. Advisory Commission Action: Commission F'1,,~ning PTRC Date Action Not Supporting Documents (which are attached to this Action Form): . IZJ Memo/Letter: IZJ Resolution (No. 06-30) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: DOther: Financial Implications: None Administrator/Staff Comments: . Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: April 19,2006 TO: City Council Members FROM: Murtuza Siddiqui, Chief Financial Officer/Treasurer",,'{\<' SUBJECT: Consolidation of Capital Funds BACKGROUND: The City of Arden Ilill's financial system has fivc funds under the general category of Capital Projects Funds. Thesc funds wcre established in the early 1990's in order to set aside funds for specific purposes. The following are the list of funds: . Municipal Land & Building Fund was established to pay for the constmction of the City Hall and also to contribute towards the construction costs of the Ramsey County Maintenance Facility. There is no activity in this fund. . Non-Assessable Road Improvement Fund was established to set aside funds for the Lexington Avenue construction project. Another purpose perhaps was to pay for a portion of other constmction projects that are not assessed. This is an active fund. . Capital Equipment/Improvements Fund was establishcd to fund major capital equipment purchases or other projects that are not funded by other funds, such as the special revenue, general, or the enterprise funds. This fund has a balance that will be used for the Highway 96 Landscaping projects, as per the 2006 Budget. This project will deplete the balance in this fund. . Public Safety Capital Equipment Fund was established to fund the Public Safcty equipment purchases. This is an active fund. . PIR (Permanent Improvement Revolving) Fund was also established in the early 1990's in order to fund the construction projects as well as any projects or purchases. This fund also serves as the City's savings/contingency funds account. DISCUSSION: In order to improvc reporting and tracking, it is suggested that a number of these funds be consolidated. These funds had very specific purposes when they were originally created and tbey seem to have accomplished their respective purposes. The suggestion is to consolidate Municipal Land & Building, Non-Assessable Road Improvement, Capital Equipment/Improvemcnts funds with the PIR Fund as one fund. The City will be able to fund Memo Consolidation of Funds 2 constmction or any other projects out of this fund. In the future, if the Council desires to set . aside funds for a very specific purpose, they can formally designate funds in such a manner. If necessary, either a new fund can be created or project accounting can be used. The Public Safety Capital Fund should remain unchanged as the City wjll have to set aside funds for future Public Safety Capital needs. RECOMMENDED ACTION: Staff recommends that the City Council approve the consolidation of Municipal Land & Building Fund, Non-Assessable Road Improvement Fund, and Capital Equipment/Improvcments Funds with the Permanent Improvement Revolving Fund (PIR). As part of this consolidation, the Council also authorizes staff to transfer any remaining fund balances into the PIR Fund. . . . . . ~ .--A~ HILLS RESOLUTION NO. 06-30 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING THE CONSOLIDATION OF THE CAPITAL FUNDS WHEREAS, the City has multiple funds within the Capital Projects Fund consisting of the following: . Municipal J ,and & Building Fund . Non~Assessable Road Improvement Fund . Capital Equipment/Improvements Fund . Public Safety Capital Equipment Fund . Permanent Improvement Revolving (PIR) Fund WHEREAS, it be desired that the City consolidate Municipal Land & Building Fund, Non~Assessable Road Improvement Fund, Capital Equipment/Improvements Fund with Permanent Improvement Revolving (PIR) Fund; NOW, THEREFORE, BE IT RESOLVED, that the City of Arden Hills hereby acknowledges the consolidation of the Municipal Land & Building Fund, Non~Assessable Road Improvement Fund, and Capital Equipment/Improvements Fund with Permanent Improvement Revolving (PIR) Fund; and transfer any remaining fund balances accordingly. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th DAY OF APRIL, 2006. Beverly Aplikowski, Mayor ATTEST: Michelle A. Wolfe, Administrator . Prepared by: KB Dept.: Com. Dev Council Mtg. Date: 412412006 Final Action Needed By: ~ ~ILLS City ot Arden Hills Request for Council Action Agenda Item II , Budgeted Amount: Actual Amount: Funding Source: $0.00 $0.00 nla Council Action Request: Consider the adoption of Ordinance 377 amending the Arden Hills Code, Sections 600.03 Subd. 4, and 600.06 Sudb 2 to provide clarification and to allow the City to levy special assessments to recover costs incurred from nuisance abatement. Staff Recommendation: Staff recommends adoption of Ordinance 377 amending the Arden Hills Code, Sections 600.03 Subd 4, 600.06 Subd. 2, to provide clarification and to allow the City to levy special assessments to recover costs incurred from nuisance abatement. Advisory Commission Action: Commission Date Action Not Not . Supporting Documents (which are attached to this Action Form): [gJ Memo/Letter: Report to the City Council o Resolution (No. [gJ Ordinance (No.377) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: None Administrator/Staff Comments: This is primarily a house-keeping issue. The ability to assess properties to recover costs associated with Nuisance Abatement already existed, this just clarifies the section regarding hazardous buiidings and adds an ability to recover costs for inspections. . Page 1 of 1 . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item 3F Apri] ] 8, 2006 TO: Mayor and Council Michelle Wolfe, City Administrator ,Ji~ Karen Barton, Community Development Directo~ (/ FROM: SUBJECT: Ordinance 377 amending City Code Section 00.03 regarding Special Assessments This Ordinance amendment is primarily a housekeeping issue to provide clarification and allow [or the recoup of costs associated with abatement of nuisances. This Ordinancc will amend Section 600.03, SuM 4 ofthe City Code to reflect that structures that satisfy the definition of "hazardous building" undcr state law must be abated pursuant to the provisions of M.S. 463.]5-463.26. And will amend Section 600.06. subd. 2 to allow for special assessments to be levied for the cost of re-inspections for non-compliance, and for the painting of the exterior of a structure to remedy a City Code violation. Both the current Code language and the proposed changes (in the resolution) are attached for your reference. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA . ORDINANCE NO. 377 AN ORDINANCE RELATING TO THE SPECIAL ASSESSMENT OF COST INCURRED BY THE CITY TO ABATE CERTAIN NUISANCES AND TO RECOVER COST THROUGH SPECIAL ASSESSMENTS The Arden Hills City Council ordains that Sections 600.03, Subd. 4, and 600.06 Subd. 2 of the Arden Hills City Code are hereby amended and Section 600.06, Subd. 3 is hereby added to the Arden Hills City Code to read as follows: 600.03, Subd 4. All buildings and structures which have been damaged by fire, decay, or other means to such an extent as to endanger public safety and which are not otherwise included in the definition of "hazardous building" in M.S. 463.15, subd. 3; 600.06, Subd. 2. Special Assessment. If the City incurs any cost in order to abate the following nuisances, the City may levy a special assessment against the property benefited: (1 ) Removal of snow, ice or rubbish from sidewalks. . (2) Elimination of weeds from private property. (3) Elimination of public health or safety hazards, as defined in Arden Hills Code Section 600.02 and Section 600.03 from private property, excluding any structures included under the provisions of M.S. 463.15 to 463.26. (4) The trimming and care of trees and the removal of unsound trees from private property. (5) The treatment removal of insect infested or diseased trees on private property. (6) The cost of reinspections which find non-compliance after the due date for compliance with an order to correct the City maintenance code violation. (7) Painting the exterior of a structure to remedy a City Code violation. . . . . 600.06, Subd. 3. Any special assessment levied under Subd. 600.06 Subd. 2 shall be payable in a single installment, or by up to ten (10) equal annual installments, as the City Council may provide. With this exception, the provisions of M.S. 429.061, 429.071 and 429.081 shall apply to assessments made under this Section. Adoption Date: Passed and adopted by the City Council of the City of Arden Hills the _ day of , 2006. Effective Date: This Ordinance shall be effective the day following its publication or on the day following the publication of an Ordinance Summary approved by the City Council. Publication Date: Published on the of ,2006. Beverly Aplikowski Its: Mayor ATTEST: Michelle A. Wolfe Its: City Administrator F:\users\Janice\Jerry\Arden HitLs\Resolution Re Nuisance Cost Recovery.doc 2 City of Arden Hills Chapter 6 Nuisances and Offenses Subd. 14. Privy vaults and garbage cans which are not rodent free or fly-tight or which constitute a health hazard. 1600.0JNuisance Affecting Pcace and Safety. The maintaining, using, placing, depositing, leaving or permitting to be or remain in or on any public or private property of any of the following items, conditions or actions, shall constitute a public nuisance affecting public safety, provided that the following list shall not he considcred an exhaustive or exclusive listing: 1: Subd. 1. All snow or icc not removed from public sidewalks within twenty-four (24) hours after the snow or ice has been deposited, unless that portion of a public sidewalk has been exempted from this reqnirement by City Council resolution; Subd.2. All trees, hedges, billboards or other obstructions, within fifteen (15) feet of a public street or right-of-way which prevents persons from having a clear view of traffic approaching an intersection from cross streets; Subd.3. All limbs oftrees which overhang the surface of any public street, sidewalks or alley at a height of Icss than eight (8) feet; Subd.4. All buildin s and structures which have been damaged b means to such an extcnt as to endanger public safety; 6-7 Adopted December 17,2001 . . . City of Arden Hills Chapter 6 Nuisances and Offcnses . Subd. 6 Immediate Abatement. Nothing in this subsection shall prevent the City, without notice or other process, from immediately abating any condition which poses an imminent and serious hazard to human life or safety. ~oo.O~ReCOvery of Cost. Subd. I Personal Liability. The owner of premises on which a nuisance has been abated by the City shall be personally liable to the City for the cost of the abatement, including administrative costs. As soon as the work has been completed and the cost determined, the city administrator or other official designated shall prepare a bill for . the cost and mail it to the owner. The amount shall be immediately due and payable at ( the office of the city administrator. jk A lSubd. ~ ~ssessment. If the nuisance is a publie health or safety hazard on private property, the accumulation of snow and ice on public sidewalks, the growth of weeds on private property or outside the traveled portions of streets, or unsound or insect-infected trees, the city administrator shall, on or before September I next following abatement of the nuisance, list the total unpaid charges along with all other such charges as well as other charges for current services to be assessed under M.S. ~ 429.101, as amended from time to time, against each separate lot or parcel to which the charges are attributable. The Council may spread the charges against such property . under that statute and other pertinent statutes for certification to the county auditor '- 6 - 12 Adopted December 17,2001 City of Arden Hills Chaptn 6 Nuisances and Offenses and collection along with current taxes the following year or in annual installments, not exceeding ten (10), as the Council may determine in each case. Section 610 - Abandoned Property 610.01 Disposition of Abandoned Property. Subd. 1 Procedure. Except for abandoned and junked vehicles, all property lawfully coming into possession of the City shall be disposed of as provided in this section. Abandoned and junked vehicles shall be disposed of according to the procedures ofthis section. '.............-- Subd.2 Storage. The department ofthe city acquiring possession of the property shall arrange for its storage. If City facilities are unavailable or inadequate, the department may arrange for storage at a privately-owned facility. Subd. 3 Claim by Owner. The owner may claim tbe property by exbibiting satisfactory proof of ownership and paying the City any storage or maintenance costs incurred by it. A receipt for the property sball be obtained upon release to tbe owner. Subd. 4 Sale. If the property remains unclaimed in the possession of the City for 60 days, the property shall be sold to tbe highest bidder at a public auction conducted by 6 - 13 Adopted December 17,2001 . . . . ~ "^~ILLS City of Arden Hills Rcqucst for COlUlCil Action I Prepared by: KAG Dept.: Engineering Council Mtg. Date: 4/24/2006 Final Action Needed By: 5/22/2006 ~J.01iJ Agenda Item !lJ1!!~ "-,^",~"^,.,, CSAH 96 Landscape and IrriQation Improvement Project Budgeted Amount: $170.000.00 Actual Amount: $123.013.50 Funding Source: . General Capital Fund Council Action Request: Motion to award CSAH 96 Landscape and Irrigation Improvement Project to lowest bidder. Margolis Company in the amount of $176,732.50*. Staff Recommendation: Award CSAH 96 Landscape and Irrigation Improvement Project to lowest bidder, Margolis Company. Advisory Commission Action: Commission Date Action Not Applicable Not Applicable Not a[lplicable Supporting Documents (which are attached to this Action Form): . 0 Memo/Letter' o Resolution (No. ) o Ordinance (No. ) [8J Engineering Recommendation: See the attached memorandum. o Attorney Recommendation: o Other: Financial Implications: See the attached memorandum. *Total contract amount includes share to be paid by Ramsey County. AdministratorlStaff Comments: . Page 1 of 1 . . . ~ ~ DEN HILLS MEMORANDUM DATE: April 19,2006 AGENDA ITEM 7.A TO: Mayor and City Council Michelle Wolfe, City Administrator FROM: Kristine Giga, Civil Engincer SUBJECT: CSAH 96 Landscape and Irrigation Improvements BACKGROUND Bids were received and opcned for the CSAH 96 Landscapc and Irrigation Improvements on April 13, 2006. Bids were received from four (4) contractors. The tabulated bid outcome is as follows: Contractor 1. Margolis Company 2. Hoffman & McNamara 3. Noble Landscape 4. Hartman Tree Farm Engineer's Estimate Bid Amount $176,732.50 $189,983.00 $196,952.00 $224,412.00 $268,942.00 All bids included proper bid gnarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. Bid amounts were verified by creating a bid tabulation, which is attached for your information. The irrigation was listed as a bid alternate. In the even that bids were higher than the Engineer's estimate, this would allow the City the option to include or eliminate the irrigation portion of the project. Margolis Company submitted the low bid with a total bid amount of$176,732.50. FINANCIAL IMPLICATIONS The low bid is approximately $92,000 lower than the Engineer's Estimate. The plant prices were significantly lower than estimated, resulting in the majority of the savings. C:\Documents and Scttings\jackic.gritz\LocaI Scttings\Temporary Internet Files\OLK8E\4-19-06 Memo CSAH 96.doc CSAH 96 Landscaping 4119/2006 Page 2 Engineering costs for the project are estimated at $34,385, resulting in a total projcct cost of $211,117.50. Ramsey County's pOltion of the costs is estimated at $71,052 for constmction costs and a proportional amount of engineering costs, estimated at $17,052, totaling $88,104. Cost Participation Agreement with Ramsey County Staff has prepared a cost-participation agreement and is in the proccss of reviewing it with Ramsey County. The final agreement will bc brought to Council for approyal at a future COllllcil meeting. Municipal State Aid (MSA) reimbursement 5% ofthc City's annual MSA allotment may bc allocated to landscaping projects each year, which, this year, amounts to $10,000. Based on the lowcr bid results and the numbcr of unassigned projects anticipated to be partially funded using MSA funds, staffrecommends that MSA funds not be used for this project. CONCLUSION Staff recommends awarding the contract for CSAH 96 Landscape and Irrigation Improvements to the low bidder, Margolis Company in the amount of$176,732.50. . . . . . . '" =: " '" " no -0 in J, C " E " > e a. E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ 0 a 0 a 0 a :? 0 '" 0 g N " 0 0 0 N ~ ~ ~ 0 ~ ;; "' in 0 " " 0 ~ N ~~ ~ ~ ~ ~ ~ ~ ~ 0 00 ~ E , a '" a ~ '" ., ., '" N - '" ci '" , 0 ,.: " 0 ;;; ;;; 0 ~ .. 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'" . ~ J M 0 . . w << . 0 w w >- ~ "' ~ i' 0 g ~! l ~ 0 I ~ "' >- ~ >- z '" '" , ~ J '" J - W ij W . . ro >' ~ > w << << ::> .~ w 0 0 " :8 ~ 0 '" c Ii '" E 0 0 c. << 0 . 0 g 0 . <:: [L V <:: ~ U << Q 0 .2 Q ~ . Q W " ~ "' co E u ~ D EI~ E ~ ~ -E % u "' "' <D co " "' 0 E U TI ~ P ~ v . " << 0 0 . m 0 ~ m . o ~ v "- "' 1; "' Q ~ " '-' 0 ~ '" J ~ << w ~ '" " w Ui .c w w w w iii ~ J " " N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ " J J " J C. " 0 :ii :ii :ii :ii 0 0 0 0 0 0 0 " " 0 " -' 0 z ~ ~ ~ ~ ~ ~ ~ '" ", ~ 0 0 z 00 0 " 0 w E ~ ~ ;:: ~ ;:: ~ ~ w w E ., W I N 0 ~ ~ ~ ~ ~ ~ ~ ~ I I :ii I t- O! '-' ~ 0 :'-l :(l ", ~ :'-l ~ :'-l ~ ~ :'-l :'-l :(l " co ~ " 0 <II w N N N N N N '" '" N '" t- c: o ~ 0> ~ -0 c: '" " a. '" " '" -0 c: '" ...J '" 0> :r: <( Ul o . ~ ~HILLS City of Arden Hills Request for COlUlcil Action . . Prepared by: KCB Dept.: CD Council Mtg. Date: 4/24/2006 Final Action Needed By: Agenda Item III Proposed 2006 Utilitv Hook-up Fees Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider approval of the proposed 2006 Utility Hook-up fees Staff Recommendation: Staff recommends Council make a motion to approve the proposed 2006 Utility Hook-up fees Advisory Commission Action: Commission Date PTRC Supporting Documents (which are attached to this Action Form): ~ Memo/Letter: Staff Memo o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: ~Other: Proposed Utility Hook-up Fee Schedule Utility hook-up fee survey Financial Implications: Cost coverage for expenses related to utility hook-ups AdministratorlStaff Comments: Action Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: AGENDA ITEM 7.R April 19, 2006 TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Karen Barton, Community Development Director Thomas J. Moore, Director of Operations & Maintenance SUBJECT: Proposed 2006 Utility Hook-up Fees Background Staff was directed by the City Council to review the City's current utility hook-up fee stmcture. Staff conducted a utility fee hook-up survey of eight area municipalities. The results of this survcy are attached for your review. A review of the current City of Arden Hills' utility hook up fee costs was then undertaken, and a cost comparison analysis was completed by staff. Discussiou The City of Arden Hills' utility hook-up fee schedule was last reviewed and updated in 2000. The City cU1Tently charges a flat $] 0 administrative permit fee for both sewer and water utility hook-ups. An additional fee is charged when a new water connection is made, with a simple pass-through charge being added for the cost of the mcter. These charges do not cover our 2006 operating costs. Cunently it costs the City $80 for cach water or sewer cOill1ection when there is an existing connection (i.e., when an existing home is sold to a new owner, or for the repair of an existing connection). In the event of a new water cOlmection, for either residential or commercial property, the costs incuned by the City are $80 plus the cost of the meter, which varies depending on the size of the meter required. The cost for a new sewer connection, either residential or commercial, is substantially higher at $300. This is due in part to the additional staff time required to physically make the connection from the property to the street. The 2006 operating costs arc comprised of salaries, benefits, pmts/materials/supplies, and fuel/vehicle maintenance. A spreadsheet detailing the 2006 Proposed Utility Hook-up Fces is attached. Based on comparisons, the proposed fees are comparable to those charged in surrounding jurisdictions. Staff Recommeudation Staff is recommending Council approve the proposed 2006 Utility Hook-up Fees and authorize staff to implement said fees. \\meLro-ine-t\ardenhills\PR&PW\OperaLiol1S & Mainten::mcc\Mcmos\2006\2006 proposed Utility Hook Up fees Rev.doc !Water i};~wer ---~___._ I. Costs associated w/existinq water & sewer connections and NEW water connections (typical): O&M Staff; $30.00Ihour (includes benefits); one employee taking two trips Utility Billing Clerk: $20lhour (includes benefits); a half hour Remaining $10 for gas, vehicle maintenance, office and field supplies Plus cost of meter II. Costs associated with new sewer connections (tvpical): O&M Staff: $30lhour (includes benefits); two employees working for three hours Utility Billing Clerk: $20lhour (includes benefits); one hour $100 in supplies, vehicle maintenance, parts and materials . . . . . . ~ o o N ci '" L e o ::E c o " ~ " ~ U . ~ ~HILLS City ot Arden Hills Request for Council Action Prepared by: KCB Dept.: CD Council Mtg. Date: 4/24/2006 Final Action Needed By: 412812006 Agenda Item 7C Approval of Grant Applications for Brownfield Remediation on behalf of Chesapeake Companies Budgeted Amount: $0.00 Actual Amount: Up To$1,875,000.00 Funding Source: Grant & Reimbursement Council Action Request: Consider a motion to approve Resolutions 06-31 and 06-32 authorizing the application for contamination cleanup grants from the Minnesota Department of Employment and Economic Development (DEED), Ramsey County, and the Metropolitan Council, on behalf of Chesapeake Companies for Brownfield remediation at the former ATS site, 1901 Gateway Blvd. Staff Recommendation: Approval of Resolutions 06-31 and 06-32 authorizing the application for contamination cleanup grants from the Minnesota Department of Employment and Economic Development (DEED), Ramsey County, and the Metropolitan Council, on behalf of Chesapeake Companies for Brownfield remediation at the former ATS site, 1901 Gateway Blvd, subject to conditions 1 and 2 listed in the staff memo. Advisory Commission Action: Commission Planning PTRC Date Action Not Applicable Not ApplicatJle Not applicatJle . Supporting Documents (which are attached to this Action Form): [8] Memo/Letter: Staff Memo [8] Resolution (No. 06-31 and 06-32) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: [8] Other: Copies of the grant applications (3) Match repayment agreement Aerial of the Site Rendering of proposed tJuilding Site plans for proposed development Financial Implications: Up to $1,875,000 in grant funds, with up to $375,000 in match funds provided tJy the City tJut reimtJursed tJy Chesapeake Companies. . AdministratorlStaff Comments: Page 1 of 1 . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item: 7 C April 20, 2006 TO: Mayor and City Council Michelle Wolfe, City Administrator Karen Barton, Community Devclopmcnt Director~~~ FROM: SUBJECT: Application for Brownfield Grants on behalf of Chesapeake Companies lor the Property loeated at 1901 Gateway Blvd (Iolmer A TS site) Background ln 2001, Chesapeake Companies received approval for a Master Planned Unit Development at 1901 Gatcway Boulevard. Since that timc, chesapeakc has had to request several extensions of the PUD due to difficulty in finding an interested buyer or major tenant lor the site. In an efli:l1i to avoid having to requcst another extension, Chesapeake has opted to demo the site and build a spec building based on concept plans approved in the Master PUD. In preparation lor demolition, Chesapeake becamc aware of soil contamination, in thc form of fly-ash, directly beneath the former A TS building. Upon further invcstigation, it was dctcrmined that thc cost to remediate the site would be approximately $1,500,000.00. In March of this year, Chesapcake also became aware of a number of grant opportunities through the State and the County to help offset thc cost of this clean-up. However, the grant applications are required to be submitted by either a city, county, HRA, EDA, or Port Authority. Therefore, Chesapeake approached the City to request the City apply for these grants on their behalf. Discussion The primary goals for these grants are to I) clcan-up contaminatcd sitcs; and 2) to fostcr redevelopment promoting increased job opportunities and increased tax basc. Thc DEED grant will pay up to 75% of eligible costs for invcstigation and clean-up, with the remaining 25% to come from matching funds. The Ramsey County grant and the Met Council grant can be used for np to 13% of the required DEED match, with the remaining 12% to 25% coming from, in this case, the City's unrestricted funds. However, it is permissible for the City to rccoup this match through rcimbursement from Chesapeake Companies (the developer). Memo to Mayor and Council - Chesapeake Grants April 20, 2006 Page 2 of2 . Since these grants would be awarded to the City, there are a number of ramifications that Council should be aware of: . Any funds awarded will impact the City's budget (up to $1,875,000.00) Grant funds are given on a reimbursement basis (typically a ] 4 to 30 day turn-around, per DEED) The City would be responsible for submitting all rcquired rcports for up to 2 years after project completion The City would be responsible for ensuring all requirements of the grants are adhered to (i.e., State wage laws, etc.) . . . Chesapeake is proposing to demo the property, perform remediation, and build a spec oflice building. Attached to this memo are site plans and a rendering of the proposed development. TIle proposed development is consistent with plans submitted with the original Master PUD. However, Chesapeake has not been granted final approval for this specific dcvelopmcnt. Although these grants will have a direct benefit to Chesapeake Companies, they will also benefit the City by ]) eleaning up a contaminated site; and 2) assisting to expedite the redevelopment of a key site in the City. . Also to note, Council may withdraw the application at any time prior to funds being awarded. Staff Recommendation Staff is rccommending Council approve resolutions 06-3 I and 06-32 authorizing the application for contamination clean-up grants from the Minnesota Department of Employment and Economic Development (DEED), Ramsey County, and the Metropolitan Council, on behalf of Chcsapeake Companies for Brownfield remediation at the former A TS site, ] 90] Gateway Boulevard, subject to the following conditions: 1. Execution of a secured reimbursement agreement between the City and Chesapcakc Companies, in a form approved by the City Attorney; 2. Execution of a performance agreement between the City and Chesapeake Companies, in a form approved by the City Attorney; and 3. Chesapeake Companics must apply for a Final Plan approval prior to any grant- related remediation work being started on the site. . . . . ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 06-32 AUTHORIZING APPLICATION FOR A CONTAMINATION CLEANUP GRANTS FROM THE MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT AND RAMSEY COUNTY WHEREAS the City of Arden Hills has approved the Contamination Cleanup grant applications submitted to the Department of Employment and Economic Development and Ramsey County on May 1, 2006, by the City of Arden Hills for the property at 1901 Gateway Boulevard, the A TS Steel site; and, WHEREAS the City acts as the legal sponsor for the project contained in the Contamination Cleanup Grant Program and that the City Administrator is hereby authorized to apply to the Department of Employment and Economic Development and Ramsey County for funding on this project on behalf of the City; and, WHEREAS the City has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and, WHEREAS the source and amounts of the local match identified in the application are committed to the project identified; and, WHEREAS the City has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice; and, WHEREAS upon approval of its application by the state and the county, the City may enter into an agreement with the State of Minnesota and Ramsey County for the above-referenced project, and that the City certifies that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW, THEREFORE, BE IT RESOLVED that the City Administrator is hereby authorized to submit the Contamination Cleanup grant application to the Department of Employment and Economic Development and Ramsey County, and is authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. . ADOPTED by the Council this 24th day of April, 2006. Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, CITY ADMINISTRATOR . . . . . ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 06-31 AUTHORIZING APPLICATION FOR A METROPOLITAN LIVABLE COMMUNITIES TAX. BASE REVITALIZATION ACCOUNT GRANT WHEREAS the City of Arden Hills is a participant in the Livable Communities Act's Housing Incentives Program for 2006 as determined by the Metropolitan Council, and is therefore eligible to make application for funds under the Tax Base Revitalization Account; and WHEREAS the City has identified a clean-up project within the City that meets the Tax Base Revitalization account's purpose/s and criteria; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and WHEREAS the City Council of Arden Hills, Minnesota agrees to act as legal sponsor for the project contained in the Tax Base Revitalization grant application submitted on May 1, 2006. BE IT FURTHER RESOLVED that City Administrator is hereby authorized to apply to the Metropolitan Council for this funding on behalf of the City of Arden Hills and to execute such agreements as are necessary to implement the project on behalf of the applicant. ADOPTED by the Council this 24th day of April, 2006. . Beverly Aplikowski, MAYOR ATTEST: Michelle A. Wolfe, CITY ADMINISTRATOR . . . . . i , , , , , , , , , . ' , , , , , , , , , , , !~~ , , , , , , , , , , , , , , , , , , , , , , , , -- ' 1--11 " i :1 . I' ill 17/: i I) I~ !! , ' / J / i / I , ' , ' , ' , ' / I , ' /1 ) , ' , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ~ ~ Illd! Ii! ~ i f j ; I iiI! ; ! '" ~ g / / / / / / / /' ,/~/ //1 ,/1/1 / / ./ !: L: ~:" p' .. i~ .!B ~ 11 WJ . . I i~ ~~b ill O~~ ~ $ ~ ~;I ~ . . Q) - .c ns - .- ns > <C Q) - .- en - s:: Q) E a. o - Q) > Q) c Q) lo. () <C r.n c.O N . :x: !II l:: C)Q) !:"E .- <l: !II !II~ 0'" ...CD O....!. O/l .s~ nllO _M !II....!. ... ">- Q) 0 - - !: l:: _ lU ... "C lU ::s o .l!! o I/) Q) l:: l:: ~ III - I/) lU Q) ..c: t o Z ,.llIa W ~~ Z... u ~] ct~ z gt EY. 4: ,~ ...'" "' ...:.: - ~'~<l: ~ , . ..~ ~ < U;lI" <l: ~:;. ~;; >. III "C Q) - ~ ... lU :2; a::CI) =a: cnW :x:Z ...1- a:: a: ~f ~ .. >- III "C Q) a. .Q Q) > Q) o !_------ z I" ~ jj' I' ffl . 'if ~~ - ',' ll,~~ I' ~ z I" .. ~jO II 'j i (.) I ~~~~ 1~1!!i II j N , ,- , I 1- h. I , I I ~ , I I ~ , I . , ~ I I I , ~ , , I I , I , I , I , ;: , " , I I " I " I , , !' , , : I I I , I I , , -'---,1 " " " " I' " ,I ,I I' " , , ~ I' '; I' I ' I I I I I I / I I I / / I I I " , --yr---;- I , I , / , J //// ! T _._._._~._---_._._._._._._._._._._~_._._._.. I /// .f / , /r f ,,>//1- ,- _ . 1.1- ///// i .4~fE n JIIffi-(' i!l:g"r. ~~ If;: "'-l~ 11 ~[;l ~2 ~~ ~~ ~8 ~ ....-<~o>:: ~~~... ;~-~ ~~~t:l I- /\ / " / '"', , V -~ ............----.------ , V I:' ~ ~ ~ , ~t: :si c: ~g: g ~~ ~t::~w ~g~* ~ ~g~~ N:::~+ t ~:~~ si ~~~;::: 0 ::).....11 "" ~t:i~.... &: '1i1::::IiZ ;r~g~ ~ IZ"'~ ... ~ee~ g ~~g~ ~ ~55~ g "" wW .. ~~ ., 00 ~~ " ~g. .. ~~ ~g., ;~ ~~ / . ! , , , I , , , , , I , I I ~ . . . . 4TH DRAFT 151 National Bank Building, 332 Minnesota Streel, Suite E200 51. Paul, MN 55101.1351 CONTAMINATION CLEANUP GRANT APPLICATION AND PART 1 OF THE REVOLVING LOAN APPLICATION COVER PAGE Applicant (Public Entity): City of Arden Hills Head of Applicant Agency: Beverly Aplikowski, Mayor (ex. Mayor) .3,p11fi1j Applicant Address: 1245 W. Hwy. 96 m ;n ;~'i City: Arden Hills MN Zip Eode: 55112-5743 "', ," .,*,'*Illll Project Contact Person fOrfPubIj~ ;rt 1~i Phone: 651 - 634 - SY126 jll "iit tlty: Kare~?Barton "~k Jli' "J!l~" i~ii 1';' Jt E-mail: Karen.bartoniaJ.ci.<ltde.n-hills.mn.us Mailing Address: 1245 W. Hwy 96, Arden Hills, MN 55112 Application Author/Preparer: Steven H. Heurung Phone: 612 - 371 - 5769 E-mail: sheumngiaJ.lindquist.com Mailing Address: 4200 IDS Center, 80 South Eighth Street, Minneapolis, MN 55402 Doc# 2133825\2 I. SITE IDENTIFICATION AND HISTORY . SITE INFORMATION I. Name of Site: Gateway Business Center Site Address: Northeast Quadrant ofInterstate Highways 694 and 35- W City, County or Township: Arden Hills, MN Zip Code: 55 112 Acreage of Site: 26.5 Sq. Ft. of Site: U54,41] Minnesota Legislative District # A 50 B (Note: The Minnesota Legislature has a tool to look up legi~lative district numbers. You must have a precise address and know the zip code ofJ~site. Go to: http://maps.commissions.leg.state.mn. us/websit,~fG!iS\ri ctSll) ti1' 2. Current property owner(s): CMK ArdeI1:,Holdi~gs1 LP alld MT Properties, Inc. When was the propertypurchaseq? CM~ard~]s purchllsed 12/31/0] and 3/15/05 For what amount? $2,406.000:;"""1:: .7 :!!. Note: CMK has a signe url!ba.%.~ agri?em~})t~ff{th MT Properties; acquisition to he completed in 2006 (pJfrch j1/ri~f is ihciuded in the amount identified above. Who will develop th~site. G'MK?cA.&'!en Holdin s LP " m . ,jll ,,;if ,.' When waS/WIll the PWPtJ'ly be purchased? Same For what amount? Same . Who will own the project site after development? When was/will the property be purchased? Same CMK Arden Holdings, LP For what amount? Same 3. Provide a legal description of the sitc. See Attachment 1. SITE VALUATION: ASSESSMENT OR APPRAISAL 4. If you are applying for cleanup grant funds you may submit either assessed value information or an appraisal. If you are applying for a revolving loan, you must submit an appraisal and may not submit assessor's information in place of an appraisal. Attach an appraisal completed by a qualificd independent appraiser licensed under chapter 82B using accepted appraisal methodology which shows the current market value (pre-cleanup) of the property, separately taking into account the effect of the contaminants on the market value. This value should include both the value of thc land and, if applicable, any buildings on the Site. Along with the appraisal, please include the projected value after cleanup and development. OR . - I - Doc# 2] 33825\2 . . . Submit the assessed value of the property for the latest year, as determined by the local assessor, shown on the most recent valuation notice used under Minnesota Statutes ~ 273.121. Along with the assessed value, please include the projected value after cleanup and developmcnt. Note: It is required that contamination be considered when assessing the value ofthe property. Please verify with the local assessor that the assessed value accounts for contamination. See Attachment 2. MAPS AND SITE FEATURES 5. Attach an accurate and legible site and location map showing locations of prominent and relevant site features such as buildings, retaining walls, et,~04NOTE: maps shall include property boundaries, a north arrow and bar scale). Th():tn~p(s) should show the following: a) The current condition ofthe site including'l'~beJedl stmctures; b) The proposed development of the site i~lu4ing ljlpeled stmctures; and c) The location(s) of contamination.~ ~,,~,'J "' Adding photographs is helpful. f'J- fiiJ ,~ /,,~,()irl:L iii, See Attachment 3. ...<ih "\ljI!Y":~lli CURRENT AND FUTU~ SITE 6. ii:' Zoning/Land Use: [ij " ,Jlbi"'^~ A. Current: Industrial Mixed-use Commercial GB* Rcsidential Other (Specify) _ * Gateway Business District. B. After Cleanup: Industrial Mixed-use Commercial GB-I Other (Specify) Residcntial * Gateway Business District redefined to reflect new PUD. 7. Current economic condition: Vacant lot X Developcd site Other 8. How many buildings are currcntly on site? Industrial 1 How many are occupied? 0 Commercial 0 How many are occupied? Residential 0 How many are occupied? If vacant, for how long? I vear If vacant, Jor how long? If vacant, for how long? 9. Year building(s) was/were built: 1979 10. Please dcscribe the condition of the buildings on the site? - 2 - Docil2133825\2 The building represents a non-conforming use of the property. It is currently uninhabitable because of significant structure damage to its roof suffered during a 2004 . tornado. The building requires considerable capital to address and cure items of deferred maintenance and roof damage. Based on economic return of such capital infusion, renovation or conversion to an alternative commercial service or retail is considered cost prohibitive. I]. Is demolition required for RAP implementation? Is demolition addressed in the RAP? Approximately 32% of contaminated soil identified at the site lies beneath the building footprint. The MPCA approved RAP specifically identifies the need to demolish and remove the vacant building to access this contaminated soil. ~""",~ 12. Please describe how site redevelopment will spur ad' 4~1~t development? The City would like to see redevelopmen is believed that the Gateway Busi ess C. either as additional office spa towers. RedevelopmenJ,litfthe ,;, ','nt similar development'~f thr!,,~o ~ f 2 n I!cruftr-utiFized property east of the site. It wfJ encoullige redevelopment of this area, .., al~ervice businesses supporting the office ,. :'" f5W ea~tqu rant of 694 and 35- W will also promote stein quadrant of 694 and 35- W in New Brighton. W' SITE HISTORY fS - , A' . 13. Please attach a brief ~6psis on the history and general background of this site. This includes but is not limited to former uses of the site, known and/or suspected causes of contamination, etc. Also describe the current condition of the site and include a description of existing stmctures and existing occupants of the site. See Attachment 4. II. CONTAMINATION ] 4. Is applicant enrolled in an MPCA Program? Yes VIC Program. I.D. ]9980 VIC Project Manager Patrice Jensen Phone: 651-296-7744 Leak No. 15943, Petroleum Brownfields: Stacy VanPatten 15. Name(s) of current environmental consultant Consultant Company: DPRA Consultant Name: Mary Sands Phone: 651-2]5-4238 16. What contaminants have been identified at the site? Diesel Range Organics (DRO). Polynuclear Aromatic Hydrocarbons (P AH), RCRA metals, naphthalene, petroleum based volatile organic compounds (VOC) 17. To qualify for cleanup funding, you must attach a copy of the approved RAP and final approval of your Response Action Plan from the Minnesota Pollution Control Agency. . - 3 - Doc# 2 133825',1 . . . See Attachment 5. 18. Summary of Contamination Information: A. Provide a concise description of the identified contamination and proposed RAP. Thc description should include the occurrence of the contamination (i.e., are there distinct areas of contamination or is contamination widely disseminated across the site? Is the contamination at the surface or at depth?). B. Complete the following table for soil contamination (be sure to include areas of contamination that have been identified at the site will not be treated or removed as part of the approved RAP): General contaminant type (i.e., DRO, VOCs, metals, etc.) RAP Cleanup Goal (i.e., residential SRVs, industrial SRVs, etc.) Total volume of ideutified contaminated soil (cyds) Total volume identified contaminated soil be remedi'~d - I,: , li/'";;,l!:< ,iF C. Complete following table for groundwater contamination. If no or limited groundwater investigation has been conducted, indicate this. Also indicate if a groundwater investigation was conducted but no contamination was detected. f --.. General contaminant Affected aquifer Approximate dimensions of Remedy type (i.e., DRO, (i.e., water table, contanlinant plume on-site. Specify VOCs, metals, etc.) deeper aquifers) if the plume extends off-site. -... . - - .. ---- D. List all compounds comprising the identified release in soil and the corresponding average and maximum concentration for each compound. Also include petroleum in the table. If distinct areas of contamination are prescnt at the site, please describe separately. (NOTE: It is acceptable to provide an overview with estimated average and maximum concentrations ifthe amount of analytical data is overwhelming.) (Note: for P AHs, please provide individual compound concentrations or Benzo(a)pyrene equivalent concentrations for the carcinogenic PAH compounds.) - 4- l)oc#2133825\2 Compound Tier I SRV (residential) Average Concentration Maximum Concentration . Compound verage C )i1centration Maximum Concentration E. Please do the same as in D. for . F. If groundwater at the site is contaminated, note the geologic makeup ofthc affected aquifer (sand/gravel, till, lacustrine clay, etc.), and the estimated average linear velocity (be sure to indicate how this number was determined). G. Briefly describe possible cxposure scenarios posed by identified contamination at the site (i.e., ingestion or human contact with contaminated soil, consumption of contaminated groundwater, ecological impacts, etc.), and nearby receptors that could be affected by contaminants migrating from site (high value wetland/creeks/ rivers, etc.). III. COST ANALYSIS INVESTIGATION, CLEANUP AND PROJECT COST BUDGET 19. What is the total of all investigation, cleanup and project costs for the site? $1,934,500 . - 5 - Doc# 2133825\2 . . . 20. How much grant funding are you requesting from DEED (cannot be more than 75% of the cost listcd in the question above) $ 1J 25,000 21. Please fill out the following budget table to identify the investigation costs, cleanup costs and project costs for the site as defined in the instmction section ofthis application. Attach additional shects if necessary. BUDGET Eligible Activities for Investigation and MP Development Date(s) Completed % Complete Total Cost Soil investigation GrOlmdwater investigation RAP pre aration Contaminated soil MP 1m lemcntation Oversight $1,700,000 $ 20,000 '0\< 22. What is the breakdown of sourccs for the above budget? Amount Source $430.200 $275.000 $100,000 $L125.000 $4300 $ $ 1.934,500 CMK Arden Holdings Metropolitan Council TBRA Ramsev County ERF DEED Contamination Cleanup Pen'ofund Total (should equal Totat in line E) '" I 2% oflhe above cleanup costs in line C must be unrestricted funds; See page V) - 6- Doc# 2133825\2 23. If any of the activitics listed above are partially or fully completed, how were those activities financed? If work has occurred, please submit the invoices for which you will be seeking rcimbursement. 24. If you are requesting acquisition costs and the amount for acquisition is different from the appraised or assesscd value, please cxplain why there is a difference. N/A. ADDITIONAL FUNDING SOURCES 25. Please indicate below whether you have received or applied for all funds available to you from other funding sources. If you havc received or applied for funds, please list the amount of funds received or applied for and the date(s) re wed or applied. Agricultural chemicals have not been identijied!,/rtHe i -A ceRA funding is not applicable. The property has not been impacte{JbY,a dr leaner facility -MPCA drycleaner funding is not applicable. Pe' 1Un~!i'e~lnbu ment was secured for all eligible costs. The City is appIY~'Jf,for , Nfetropolrtan Council and Ramsey County cleanup funding.1f3 ' \if 26. ",,,'i'i;;;!; Are any costs listedi!'fCthe~ the Petro fund or anotPer fui1di !1i ::: ;E B7f_~ The budget table incl;ftd~s+Petrofund, DEED and Met Council eligible costs. igi~le for funding from other funding sources, such as ,.' ? rce. )F"'" Source Received or applied for all Amount(s) received or Date( s) received or funds available (Y or N)'I aonlied for? applied? Met Council Y $275,000 5/1106 Hennepin or Ramsey COWlty Y $J 00,000 5/1106 ERF, Loan, or Assessment money PetroFund Y $4,300 2005 ACCM N/A MPCA Funding N/A EP A Brownfield Assessment N Other (Specify) COST RECOVERY 27. Has the site been identified as a state or federal Superfund site? DYes [SJ No 28. Has the party responsible for the contamination been identified? No If so, who is the responsible party (RP)? Is there any financial commitment by the RP to pay for some or all of the cleanup? DYes C8J No. Please describe: - 7 - DOI:# 2] 33825\2 . . . . . . Does the RP have available resources to pay for the cleanup? Explain: 29. Is a Cost Recovery Plan to recover costs from responsible parties in place? No If so, attach the plan and amount of costs to be recovered. Has consent of the Attorney General been attained for the Cost Recovery Plan? No (NOTE: It is not required that you have a plan to recover costs from the party responsible for the contamination. However, if you are planning on recovering your costs from the responsible party, attach information on the process. If this application receives funding under this program, the consent of the Attorney General must be obtained before costs are recovcred. See M.S. 9 116J.557A<,>r further details on the distribution of funds recovered.) "'1'1 1# :"IT1 FINANCIAL INFORMATION AND ALTERNATltEFINANCING ;lIILi)0i)'$ ! 30. Please submit a copy of the nt's r!lit cutent audiT; or financial statement ifan audIt IS not aVailable. "",ljfu " '.~4? ~ ..~ See Attachment 6. I, 31. Is there a possibility will be cleaned up without DEED money? 0 Yes IZJ No Explain your above IV. DEVELOPMENT PLAN AFTER CLEANUP 32. What is the Developmcnt Plan for the site after implementation of the RAP? (Number of housing units, square footage of buildings and how many, etc.) See Attachment 7. 33. What is the estimated cost of the rcdevelopment (constmction costs not including the cleanup costs)? $ 76,500,000 Of these how much is public?::; 0 private? $ 76,500,000 34. If the site will be redeveloped for residential use, provide the following data: N/A RENTAL: Total number of units Monthly rental cost per unit $ $ Number of affordable units Construction cost per unit $ Total number of units OWNER OCCUPIED: - 8 - Doc# 2133825\2 Purchase price per unit $ Number of affordable units/homes* . Construction cost per unit $ * Housing developmcnts should include an affordability component per instmctions on Page IV. 35. If affordable units will not be constructed on-site as part of this development, will the developer be contributing to off-site affordable units? NI A Ifso,howmany? N/A Where in the applicant's jurisdiction will they be located? N/A ^""'" PROPERTY TAXES ,~i! _<1,<,-,,;/'<1 r0 ^ ~ "'0"' ,H What are the property taxes on the site fo~ the c1jip-ept yef (prior to cleanup)? $ 83,074 ::11\ .!~I"c~dL ;~!t What is the projected property t on th~' S],le aft~r cleanup (before redevelopment)? Refer to thc local taxing juris 's t1~~~paq~ty value. $51,452 36. 37. t ~ff.!lect environmental impact. Property taxes {ii/ding must be removed to access contaminated 38. . JOB CREATION & RETENTION 39. Projcct the number of new jobs created after cleanup and development of the site. (Jobs that did not exist in Minnesota prior to development) Total New Jobs: 400 FTEs NEW JOBS TABLE Position Total # of Full-Time Total # of Part-Time Annual Wage per Expected Hiring Jobs Jobs Job Date Entry Level 80 $30,000 2008 Mid Level 60 $45,000 2008 Senior Level 40 $60,000 2008 - Office Clerical tOO $30,000 2008 Management 80 $100,000 2008 -- - Exccuti ve 40 $200,000 2008 -~.. , . - 9 - Doc# 2] 33825\2 . . . r----- L-_ 40. Project thc number of retained jobs after cleanup and development of the site. existed either on-site or elsewherc in Minnesota prior to development) Total New Jobs: 1.600 PTEs RETAINED JOBS TABLE Position Total # of Full-Time Totat # of Part-Time Jobs Jobs Annual Wage per Job Entry Level Mid Level 320 240 160 400 320 160 Senior Level Office Clerical Management Executive Doc# 2133825\2 $30,000 - 10- (Jobs that Former Location of Retained Jobs MN MN MN MN MN MN "" ""' ;:l Q "" :I: U [fJ E-~ u..<::-o ..<::~-o ~ '" '" 0-.-< IJ) .D-O-o .... 0) '" <22:ro '-'Ot U ~ OJ OJ ....... t) '0- CI) ~ .... -'" 0 0.. ?d ',a ;::::....... c.) ~"@ 8 " ::; ~ >- ""d t/:I 0'- '" 0).:': 8 ..<:: -0 . ~ '" '" ~ 4: ,S rJ::l 0 .~ ~@O ::; 0) '" ""d >-. (ij ~'"O"d u '" . lfJ ro ~ ""0 ..r:::: '';: c: -+-'....... m 5 .~ '" c ~ -'" '" u '" '" oj -0 0.. ....... 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P 0 0 0 D D D 0 0 ..., 0 0 0 D D D D ~ 0 0 D D D 0 0 <=> D 0 0 D D 0 D 0 0 D D D D '" [5g 0 D D 0 0 D 0 wu;l1V 0 D D D D 0 [5g D D 0 0 D 0 D ,Ii 0 D D D '" D D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '" <:> .. <:> N ...: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ >- 0 0 0 0 0 0 0 0 0 0 0 0 0 ..., 0 0 0 0 0 ..., 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ [5g 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ...: [5g 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D .. 0 a.~ .i " f_ '" j . " ~] ,- ~ ~. ~ 0 ~ . ~] '" , " E ...: ~ ~"" ,. E- ~ ~ Z 0 . - . - 00 0 ~ ..". - :;::; -0 iSl 8 00 0 ;1 ~ NI ::=1 ::1 '" ..... '" "0 '" = ..... '" .:; "0 ..... = ~ 0 0.. .- E ..... '" 0 "a u E = 0 .:; U ..... N U v; 0.. = N 00 = ... IV, = ..... ~ '" i. '" = '" 0 0 U . . . THIRD P ARTY/COMPANY COMMITMENT INFORMA nON 42. If there is a commitment from a third party to develop on the site after cleanup, pI case complete the following: Third Party/Company Name: CMK Arden Holdings, LP Contact Person: Diane Fredeen Title: Vice President Phone Numbcr (include area code): 952-847-2445 43. Do you have an executed dcvelopment agreement? 44. N/A Please attach a commitment letter from the deveJ@p'~~ '''il~ documentation. (If you cannot obtain a commitwegt explain.) h I See Attachment 8. ifffj:/ / V. PAYMENT INFORMAilTIO'$ ill? "'" 2k Paymcnt Infonnatio1}' Eh y* Contact Person: Mttrtllza Siddiqui 45. IX. commitment from the developcr, please Mailing Address: 1245 W. Hwv. 96 Arden Hills, MN 55112-5743 Telephone Nwnber (include area code): 651-634-5743 Fax Number (include area code): 651-634-5132 State of Milmesota V cndor Number: N! A Minncsota Identification Number: 9047998 Fedcral Employer Identification Number: 41-6008992 RESOLUTIONS 46. Resolutions are required to be adopted prior to submission of the application package. Thc two required elements are: See Exhibit 1 Doc# 2133825\2 - 12 - Doc# 2133825\2 I. A resolution from the governing body of the city where the project site is located, which approves the application. . 2. A resolution from the applicant committing the local match and authorizing contract signatures. Note: Pursuant to M.S. S 412.20], Statutory Cities must authorize the Mayor and Clerk to execute all contracts. -13 - . . . . . EXHIBIT 1 RESOLUTION GATEWAY BUSINESS CENTER Do(:# 2133825\2 ATTACHMENT 1 LEGAL DESCRIPTION GATEWAY BUSINESS CENTER . . . Doc#213382S\2 . . . ATTACHMENT 2 SITE MAPS GATEWAY BUSINESS CENTER 2) Aerial Photograph/Site Boundary Map 3) Current Conditions 4) Contamination Areas Doc,:,' 2133825\2 . ATTACHMENT 3 SITE HISTORY GA TEW A Y BUSINESS CENTER Site History Brownfield Redevelopment ",,,, .. . Market Analysis . Doc# 2133825\2 . . . ATTACHMENT 4 RESPONSE ACTION PLAN GATEWAY BUSINESS CENTER a) MPCA RAP b) 2006 RAP DUCH 2133825\2 ATTACHMENT 5 FINANCIAL STATEMENT GATEWAY BUSINESS CENTER . . . Doc# 2] 33825\2 . . . APPLICATION OF THE CITY OF ARDEN HILLS FORA CONTAMINATION CLEAN UP GRANT FROM THE MINNESOTA DEPARTMENT OF EMPLOYMENT & ECONOMIC DEVELOPMENT FOR THE GA TEW A Y BUSINESS CE'NTER 'r""" Doell 2l33l-;2S\2 _,+i";J'<~ ) '* #i g; ;W"~. , '0.Hr~. I ' J!i1~ 04]406 . LOCAL MA Ten AGREEMENT THIS AGREEMENT (thc "Agreement") is made as of the _ day of April, 2006, by and between CMK Arden Holdings, A Minnesota Limited Partnership ("CMK"), and the City of Ardcn Hills, a municipal corporation organized and existing under the laws ofthe State of Minnesota (the "City"). RECITALS A. On or about March 17,2005, HPMK, LLC ("HPMK') sold to CMK the property describcd on Exhibit A attached hereto (the "Property"). B. Incident to the sale of the Property, CMK discovered the presence of certain environmental contamination ("Contamination"), which Contamination is described in those ccrtain letters dated August 3, 2005, August 18, 2005, and the report dated November 7, 2005 prepared by DPRA, CMK' s environmental consultant. C. CMK and HPMK have entered into a remediation agreement (the "Remediation Agreement") for thc purpose of developing a Response Action Plan to be approved by the Minnesota Pollution Control Agcncy and addressing the remediation ofthe Contamination. . D. CMK and HPMK are preparing applications for remediation grants (the "Grants") to the Minnesota Depaliment of Employment and Economic Development ("DEED"), the Metropolitan Council (the "Conneil"), and Ramsey County (the "Connty") for remediation of the Contamination on the Propcrty and adjacent property owned by CMK (the "Remediation Pro.iee!"). E. The City has agreed to apply for the Grants, provided that CMK will provide the local match required by any Grants awarded !{)r the Remediation Project. F. CMK has agreed to pay all of the local match required for any awarded Grants pursuant to the terms and conditions set fOlih herein. NOW, THEREFORE, in consideration of the mutual promises and commitments contained hercin, and for other good and valuable consideration, the parties agree as follows: ]. Local Match. In thc cvent any Grants are awarded !{lr the Remediation Project, CMK agrees to pay thc local match required under cach Grant. For example, DEED rcquircs that thc applicant or other local source pay !{)r 25% of the eligible project costs as a local match. If . . . . the eligible project costs are $ I ,000,000.00 and a DEED grant is awarded, a $250,000.00 local match would bc requircd. Council Grant money may be used to fund up to 13% of the DEED eligible project cost, or $130,000.00. If a Council grant were awarded and no additional funding is available through the County or any other source, then CMK would be responsible for paying the total local match of $ ] 20,000.00. CMK hereby agrees and confirms that the City shall have no liability or responsibility for any costs arising out of the Remediation Project, this Agreement, or arising out of the City's applications for the Grants. 2. Pavment to Citv bv CMK. CMK shall make payment to the City within twenty (20) days after receipt of written request for that portion of its loeal match obligation that is due and payable pursuant to the awarded Grants, this Agreement, and the completed work on the ]{crnediation Project. The City shall provide CMK with written documentation of the amount owed by CMK, to CMK's reasonable satisfaction. 3. Lctter of Credit. Concurrently with theex.ecutiOlvOfthis Agreement, CMK shall post a letter of credit with the City in the amount of $1 00,000.00 in form reasonably aeceptable to the City as security for the performance ofCMK's obligations hereunder (the "LOC"). The LOC shall contain the It,ll owing terms: a. If no Grants are awarded to the p:U1ies on or before Augnst 1, 2006 (the "Grant Determination Date"), the LOC shall be returned to CMK, and this Agreement shall automatically terminate, and neither party shall have further obligations hereunder. b. If onc or more Grants are awarded to the parties on or beforc the Grant Detcrmination Date, thc LOC amount shall be adjusted in light of the award amounts (either upward or downward, as applicable) to be equal to CMK's corresponding maximum local match obligation hereunder. For example, if the total Grant awards are equal to the example set forth in Section I of this Agreement, the LOC amount would be incrcased by $20,000.00 to $120,000.00. In such case, CMK shall post a replacement LOC within tcn (10) days after the Grant Determination Date. c. The LOC shall be in force until such timc as CMK's obligations under this Agreement are satisfied and all costs and expenses incurred in conncction with the Remediation Project havc been paid and evidence of same has been submitted to the City. d. The City shall not be authorized to draw against the LOC until it has given CMK writtcn notice of its failure to fulfill its payment obligation under Section 2 ofthis Agreement and thirty (30) days to cure such failurc. 4. Noticq. All notices required or allowed hereunder shall be in writing and shall be delivered to the parties as follows: 2 CMK Arden Holdings 60 I Carlson Parkway Suite 900 Mirmetonka, MN 55305 Attention: Peter Carlson and Diane Fredeen Fax: (952) 595-8247 . To CMK: With a copy to: Fredrikson & Byron, P.A. 200 South Sixth Street, Suite 4000 Minneapolis, MN 55402 Attention: John M. Koneck Fax: (612) 492-7077 To City: City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-3923 Attention: Michelle Wolfe, City Administrator Fax: (651) 634-5137 With a copy to: Peterson Fram & Bergman, P .A. 50 East Fifth Street Suite 300 St. Paul, MN 55101 Attention: Jerome P. Filla Fax: (651) 228-1753 . Such addrcsses may be changed by written notice to the other party. Such notices shall be effective upon receipt (if delivered personally or by facsimile transmission, with confirmation of transmission); thrcc (3) business days after mailing (if delivered by registered or certified mail); or one (I) business day after mailing (if delivered by overnight courier service). 5. Agreement. This Agreement and the LOC contains the entire agreement of the parties conccrning the subjcct matter hercof, and supcrsedes all prior communications, undcrstanding and agreements. No representations, promises or agreements, oral or otherwise, not contained hcrein shall be of any force or effect. 6. Governing Law. This Agreement shall be governed by and constmed under the Jaws of the State of Minnesota and shall be binding upon and inure to the benefit ofCMK, the City and their respcctive successors and assigns. . 3 . . . 7. Counterparts. This Agreement may be executed separately and in counterparts which, when taken together, shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year first written above. CMK ARDEN HOLDINGS, A MINNESOTA LIMITED PARTNERSHIP By: Chesapeake Partners of Minneapolis, Inc., Its: General Partner By: Peter C. Carlson . Its: Chief Executive Officer THE ClTY OF ARDEN HILLS By: Its: By: Its: 40169342.DOC 4 EXHIBIT A . Description of the Property Parcel] : That part of the Northeast Quartcr of the Southwest Quarter of Section 21, Township 30, Range 23, Ramsey County, Mimlesota, described as beginning at the intersection of the Southwesterly cxtCI1sion of the Northwesterly line of Lot 2], Block 2, BUTCHER'S ALLOTMENT NO.1 OF GROUNDS IN SECTION 21, TOWN 30 N, RANGE 23 W RAMSEY CO., MINN., according to the recorded plat thereof, and the Southerly right-of-way line of Butcher's Spur; thence Southeasterly along said Southerly right-of-way linc of butcher' s Spur to the South line of said Northeast Quarter of the Southwest Quarter of Section 21; thence Westerly along said South line of the Northeast Quarter of the Southwest Quarter of Section 21, a distance of 118.58 fect to a line 30.00 feet Southwesterly of and parallel with a line hereinaftcr described as "Line A" and its Southeasterly extension; thence Northwesterly, parallel with said "Line A" and its Southeasterly extension a distance of282.18 feet to the Southwesterly. eXtension of said Northwesterly line of Lot 21; thence Northeasterly along said Southwesterly extension of Lot 21 a distance of 205.64 feet to thc point of heginning. Said "Line A" is described as follows: Commencing at the intcrsection of the Southwesterly extension of the Northwesterly line of said Lot 21 and the Southerly right-of-way line of said Butcher's Spur; thence Southwesterly along said Southwesterly extension of the Northwestcrly line of Lot 21 a distance of 175.00 feet to the point of beginning of the linc to be described; thence Northwesterly to a point on the Southwesterly extension of the Northwesterly linc of Lot 14, Block 1, said BUTCHER'S ALLOTMENT NO.1 OF GROUNDS IN SECTION 21, TOWN 30N, RANGE 23 W, RAMSEY CO., MINN. Distance . ] 75.00 feet Southwesterly of the Southerly right-of-way line of said Butcher's Spur, and there terminating. Parcel 2: That part of the Southwest Quarter (SW \1>) of Section Twenty-One (21), Township Thirty (30) North, Range Twenty-Three (23) West, described as follows: Beginning at a point where the Northwesterly line of Lot Twenty-One (21) in moek Two (2) of Butcher's Allotment No. I of Grounds in Scetion Twenty-One (21), Township thirty, (30) North, Range Twenty-Three (23) West, extended in a Southwesterly direction intersects the Southerly right-of-way line of Butcher' s Spur; thence, continuing Southwesterly along the said Northwesterly line of said Lot Twenty-One (2 I) extended, a distance of one hundred seventy-five (175) feet; thence, Northwesterly in a straight line six hundred twenty-eight and twenty-seven hundredths (628.27) feet a point in the line between Lots Thirteen (13) and Fourteen (J 4), Block One (J), of said Butcher's Allotment No. I of Grounds in Section Twenty-One (21), Township Thirty (30) North, Range Twenty-three (23) West, extended in a Southerly direction, said point being one hundred seventy-five (175) feet Southerly measured along said extended line from the Southerly line of the right-of-way of Butcher's Spur; thence, Northerly along said cxtended line one hundred seventy-five (175) fcetto the Butcher's Spur; thence, Southeasterly along the Southerly right-of~way line of Butcher's Spur, seven hundred fifteen and sixty- nine hundredths (715.69) feet to the place of be ginning. 5 . . Prepared by: J Dept.: ev Council Mtg. Date: 4/27/2006 Final Action Needed By: 5/6/2006 ~ ~HILLS City otArden Hills Re uest for Council Action Agenda Item I~'I PC #06-009: Variance: VauQhn Morin: 1889 Grant Road Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider a variance to exceed the 728 square foot limit for an accessory structure in the R-2 Zone. Staff Recommendation: Approve the variance proposal as submitted with four proposed conditions. Proposed motion language, "A motion to approve the variance request for Planning Case #06-009 at 1889 Grant Road to exceed the 728 square foot limit for an accessory structure in the R-2 Zone based on the submitted plans, the eight findings of fact, and the four conditions presented in the report to the City Council." Advisory Commission Action: Commission Planning PTRC Date Action Not NoI . Supporting Documents (which are attached to this Action Form): [g] Memo/Letter: Report to the City Council Draft Planning Commission Minutes Report to the Planning Commission with attachments o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: . Administrator/Staff Comments: Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: April!7,2006 Agenda Item 7.D TO: Mayor and City Council IiROM: James Lehnhoff, City Planner II SUBJECT: PC #06-009 Vaughn Morin 1889 Grant Road Variance Back2round The applicant proposes to constmct a 1,224 square foot 34'x36' accessory stmcture (garage) at 1889 Grant Road. Although the proposed garage would replace an existing 484 square foot 22'x22' structure, a portion of the foundation of the existing structure would be retained for the new structure. In thc R-2 Zone, properties are allowed up to ! ,456 square feet of accessory stmcturc space; however, the Ordinance requires the! ,456 square feet to be divided into no morc than two structures that do not exceed 728 square fect each (Section 6.A of the Zoning Ordinance). According to thc applicant, there was an attempt to formulate a design to attach the proposed garage to the existing dwelling. Howcver, a design that attached the garage to the dwelling would have required a variance to encroach on the front lot line setback, a variance to encroach on thc side setback, or significant changes to the existing stmcture on the lot. If it were possible to attach the proposed garage to the dwelling and meet all setbacks, the 728 square loot limit for an accessory stmcture would not apply. Recommendation The Planning Commission reviewed Plmming Case #06-009 and unanimously recommends approval of the variance to construct an accessory structure that exceeds the 728 square foot accessory structure limit in the R-2 Zone Findings of Fact: The recommendation for approval is based on the following cight findings of fact: IIMetm-incl.us\ardenhillsIPlanning\Pfnnning Cases120061.06-009 Morin variance (PENDING)\041706 - CC Report - Morin Variance. doc Page 1 of4 Zoning Ordinance Findings: I. The proposed garage meets all required setbacks of the R-2 Zone. With the proposed garage, the building coverage would increase from 8.5 to 11.8 percent of the lot and the total landscaped area would decrease from 80.9 to 77.1 percent, both of which meet the requirements ofthe R-2 Zone. 2. The proposed 1,224 square feet garage exceeds the maximum 728 square feet for a single accessory structure in the R-2 Zonc, which is the purpose of the variance request. With conditions, the accessory stmcture meets all other requirements of Section 6.A ofthe Zoning Ordinance. Variance Findings: 3. The circumstances are unique to the property. The narrowing of the lot toward Grant Road would make it difficult to place and access an additional garage at the rear portion of the lot with an automobile. It is also difficult to meet all required accessory structure setbacks without a different variance if the garage were attached to the existing dwelling due to the location of the dwelling and the shape of the lot. 4. Granting this variance would be in keeping with the spirit and intent of the Zoning Ordinance. For the lot as a whole, the proposed accessory structure size (1,224 square feet) does not exceed the total accessory stmcture square footage permitted for a lot in the R-2 Zone (1,456 square feet). 5. The applicant currently has reasonable use of the property with the existing dwelling and accessory stmeture without the proposed addition. However, the unique circumstances relating to the shape of the property limit its use compared to other properties of similar size in the R-2 Zone. While it would be possible to construct an additional accessory structure in the rear of the lot, it would be difficult to access the stmcture with an automobile due to the narrowing of the lot near the right-of-way and the existing stmctures blocking access to the rear of the lot. Nevertheless, it is possible to increase the size of the existing detached garage to 728 square feet from the current 484 square feet without a variance. Attaching a larger garage to the dwelling would likely require a variance to encroach on the front or side setbacks. 6. The hardship was not created by the owner. The lot lines follow the original plat, which was created before the current Zoning Ordinance was in place. Although thc existing dwelling, which encroaches on the front yard setback, is a legal non-conforming use, the location of the dwelling makes it difficult to attach a confonning garage of a reasonable size that meets all required setbacks. 7. Granting the variance would not alter the essential character of the neighborhood. Most lots in this neighborhood have an accessory stmcture that is visible from the street. While building two adjacent garages in the same location or two garages that are visible from the street that do not exceed the square foot limit may be possible, such an arrangement would likely be more out of character with the neighborhood than allowing a single structure. There are instances of garages on at least two properties being constructed in this neighborhood that are larger than 728 square feet; unfortunately, the City IIMctro-inel,lIs1ardenhiils\Plal1l1ing'IPlunning Cases120061,06-009 Morin variance (Pt:lVDING)I041706 - CC Reporr - Morin Variance.doc Page 2 of 4 . . . . . . does not have a variance for these properties on file (I888 County Road E, which is directly behind the subjcct property, has an accessory structure that is about 1,100 square feet and 1880 Grant Road, which is directly across from the subjcct property, has an accessory structure that is about 1,000 square fect). 8. The variance is not based on economic considerations. The shape of the lot and the location of the existing structures built by a previous owner limit the placement of an accessible accessory structure. Recommended Conditions: The Plmming Commission and Staff recommend that the approval be subject to the following four conditions: I. The project shall be complcted in accordance with the plans submitted as part of the Variance application. Any significant changes to these plans, as determined by the City Planner, shall rcquire review and approval by the Planning Commission. 2. The variance shall automatically expire and become void one (I) year from and after the date on which the Council granted such approval if work on the project has not begun within that time period. 3. The acccssory structure shall match the architecture and color scheme of the principal stmcture. 4. The accessory structure shall not excccd the height of the principal structure. Resident Comment: Staff has not reccived any public commcnts regarding this application. Options I. Approvc the proposal as submitted. 2. Approve the proposal with conditions. 3. Dcny the application with reasons for denial. If the City denies the petitioncrs request, "... it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. 'iiMetro-inet.uslardenhilhIPlal1lling',Plallning Cases12006'i06-009 Morin variance (PtNJ)[NG)i041706 - CC Report - Morin Variance. doc Page 3 of4 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 6, 2006. . Pursuant to Minnesota State Statute, the City must act on this request by May 6, 2006 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may with the pctitioners' consent extend the review period beyond the 120 days. Attachments 7D-1 7D-2 7D-3 Survey submitted by the applicant Draft Planning Commission Minutes Report to the Planning Commission - Also available onlinc at hrtp://www.ci.ardcn- hills.llln. us/Council and Committees/Planning Commission/ Apr06 PC.htm . \\Metro-inet.uslardenhillsIPlanning\Planning Cases\2006106-009 Morin variance (PF.ND1NCi) \041 706 CC Report - Morin Variance. doc Page 4 of4 . . Attachment 7 D-l Survey Submitted by the Applicant . . April 24th, 2006, City Council meeting ...r\ Ii'_ v~Q ,. u u U ~o I "At.'" , ., ~. " .. () \[' r o 8 ~ 7- - I I o "J o.J ',0' ,( ;. d . Q I' '" (., \ ,,. , ..(,{ tot>t-oO- ............ OF SURVEY o i-----c 30 I DATE 1.-2...\- 'l...oob 0" IRON MONUMENT L\o,.s ;<" SQO'\"';;v2~TlON .,..-".-' wOOO ~c;. 1 .. ~ 'f-t\R(. rG G. ~I ~HC;J) / -I\'.1 < ' . --1t-- oV..,D.\ 99,~- S,>';" / . r <\1'" I '" I " f' "-.. j .'........... ( I >."0, I ! 0.."f..\?,\N"" .?\~,?-.~e._\TC;"'-' ."", \0'''',- "''<-"(c''', \'\.IW"'(;lY,. \D"\A..... DL\)~~::' \ ,lo~?U.~\, (Y'\r-\ (;,..\;':;" ,\'\9. ~ 1..., \ Ot,"!:, ()Q. t::t, 1o,"'L \n~. -: , ,,[!,D":. ">Q.9T, '00\\....0\"1'-'1 LOVC: RA<""1I?;.. 'is ."'Jul> \\")( '<..:'1I00t) \' ::. \CI, \ .(~ ?~oqO?~V ?~DVD?~V ~\}\L\)\>.lG LO"ll:\(..o,,,,,C:,\O"},,,UTAI... \:,U)<=!":l-: 1.,oLu~',Q..", \\'\V0~'i\ov'" .. ., 1..0.'//I,,\0''''L \\T\"Y." '\I\i-"~?Q.Y\ KURTH SURV(Y/NG. INC. 4002 JEFFERSON Sf. N.f. COLUMBIA HEIGHTS, MN 55421 PHONE (76J) 788-9769 FAX (76J) 788-7602 E-MAIL: KURTHSURVEYltA6L.COM e:.LC:::-\..,Ii.\ -n0~"'{ 5 "V r\Dv..;:--.l {::...9....-e: A.?~\j:"';; :> \;tM"f\J\Y'1 "''''~ IN ,->," -1'7' :!w0'7"l 01: v>' ,"L.\::'1.~ "-'1...0 ';> 'CA.'" <}/'20"c \lI."?(o - ,,"'I'\, '/0-' . It-- I ,,'0'\ ~ ~ \ i I I 4 I ?'-I' i f " i .,(;" , , l..0;f,Io.N ....'1 -,' '" . \. '- + t ~ 1,1",;L.~ (:'t~....l ",I'.(;(p,c,( ... n '\~ t- /~ /.... I\.. VI <n .''v .. "" :J-':)- M 0 -tv'I<J / V'\ / 1 "I ) /0 1 I _.r ! I l'" ; I " l- I _ f.C) , ) f I CERTIFICATE IMEASUREMENTS SrlOWN IN FEET AND DECIMALS OF A FOOT) F I) R \f ~ \..::>0.ylM. MD '?- \ N _ ~RE8Y CERTIFY THAT THIS SURVEY PLAN OR REPORT ~PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND IHA 1 I AM A ~L Y 1I SED LAND S HVEYOR UNDER t~S OFpHEy'ATE , , ......--" ,( t~ R ndy L. Kurth. L.L.S. No. 2~270 Russetl J. Kurth L.L.S. No 16113 '" ,,+ I ~ g: ;\t' i <..-;)r-1C. 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D'. ,Ii) A . k"~At:1'" CASE #06-009: VARIANCE - V At<A:IN MORIN, 1889 GRANT PLANNING ROAD Mr. Lehnhoff stated applicants were requesting a variance to construct a 1,224 square foot accessory structure, which exceeds the 728 square foot maxirnum for a single accessory structure in the R-I and R-2 Zoning Districts. Based on the eight findings of fact, staff recommended approval based on the following conditions: I. The project shall be completed in accordance with the plans submitted as part of the variance application. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2. The variance shall automatically expire and become void one (I) year from and after the date on which the Council granted such approval if work on the project has not begun within that time period. 3. The accessory stmcture shall match the architecture and color scheme of the principal structure. 4. The accessory structure shall not exceed the height ofthe principal structure. 5. Total accessory stmcture square footagc on the lot shall not exceed 1,456 square fect. Commissioner McClung asked if the stmcture was attached to the home, would the applicant need to request a variance. Mr. Lehnhoff responded they would. Acting Chair Larson opened the public hearing at 7:07 p.m. Acting Chair Larson invited anyone for or against the request to come forward and make comment. Vaughn Morin, 1889 Grant Road, stated his current garage needed a new roof and he wanted to rebuild the entire garage. He indicated he had spoken with his neighbors and they had no problems with this request. He noted the garage would match the house. Commissioner Bezdicek asked what the estimated height of the garage would be. Mr. Morin responded the new garage would not be any higher than the existing garage which was, he believed approximately 14 feet high. He indicated he did not want the garage higher than the house. Acting Chair Larson closed the public hearing at 7:09 p.m. Commissioner Bezdicek asked if the Parks, Trails, and Recreation Commission (PTRC) needed to look at this request because the garage would be next to the trail. Mr. Lehnhoff responded there was no requirement the PTRC look at this proposal. Acting Chair Larson inquired about the number of accessory stmctures. Mr. Lehnhoff responded the applicant could add another accessory stmcture as long as the garage and ARDEN HILLS PLANNING COMMISSION - ARIL 5, 2006 [2;;, /; f'r>"fJ>> '- ~~ ;j 2 the accessory stmctures combined square footage did not exceed 1,456 square feet. He . noted if the Commission wanted, they could limit thc accessory stmcture to only the garage and not allow an additional accessory structure. Commissioner Thompson suggested they specifically indicate the approval IS for the 1,224 square foot accessory stmcture. Acting Chair Larson recommendcd they strike condition number 5. The Commissioners agreed. Commissioner McClung moved, seconded by Commissioner Thompson, to rccommend approval of Planning Case No. 06-009; Variance, Vaughn Morin, 1889 Grant Road subject to the first four conditions as outlined in staffs March 21, 2006 report and striking condition five. The motion carried unanimously (5-0). . . . Attachment 7D-3 AprilSth, 2006, Report to the Planning Commission Available online at: http://www.ci.arden-hills.mn.us/CouncilandCommitteeslPlanningCommission!Apr06PC.htm . . April 24th, 2006, City Council meeting . IV Prepared by: Jt.J, l . Dept.: C. ev Council Mtg. Date: 4/27/2006 Final Action Needed By: 5/6/2006 ~. ~H1LLS City ot Arden Hills Request for Council Action ('..U.iF:',L?\ Agenda Item 1i~1 PC #06-010: Guidant Corporation; 4100 N Hamline Ave Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request; Consider a Master Plan PUD (6th) Amendment and Site Plan Review to modify parking and access on the Guidant Campus and Arden Woods office building. Staff Recommendation: Approve the Master Plan PUD (6th) Amendment and Site Plan Review with the thirteen proposed conditions (11 conditions are from the Planning Commission meeting and two additional conditions are from Ramsey County Public Works). Proposed motion language, "A motion to approve the Master Plan PUD 6th Amendment and Site Plan Review for Planning Case #06-010 at 41 00 N Hamline Ave & 4105 N Hamline Ave to modify parking and driveway access based on the submitted plans and the findings of fact with the thirteen conditions presented in the report to the City Council." Advisory Commission Action: .' Commission Planning PTRC Date Action Supporting Documents (which are attached to this Action Form): IZJ Memo/Letter: Report to the City Council Letter from Dan Soler, Ramsey County Public Works Draft Planning Commission Minutes Report to the Planning Commission with attachments o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: . Financial Implications: Administrator/Staff Comments: . . . ~ ~~ HILLS MEMORANDUM DATE: April 17, 2006 Agenda Item 7.E TO: Mayor and City Council FROM: James Lehnhoff, City Planner f I SUBJECT: PC # 06-010 Guidant Corporation 4100 N Hamline Avenue Master Planned Unit Development (PUD) 6th Amendment and Site Plan Review for parking lot modifications Back!!round The applicant is requesting a Master Plan PUD (6th) Amendment and Site Plan Review to complete the following projects: . Constmct a new 157 stall parking Jot on the south side of Guidant Drive South; . Remove a portion ofthe median on Guidant Drive South and replace the parallel parking spaces with 90 degree parking spaces on thc south side ofthe road, which will increase thc total number of parking spaccs on Guidant Drive South from 88 to 99. The north side of the road would no longer have parking; . Remove 68 parking spaces from the eastern side oflhe Arden Woods office building parking lot (Updatcd since the Planning Commission mceting); . Remove the access to Lcxington Ave from the Arden Woods office building; and, . Construct a landscaped berm along Lexington Ave in place of the removed parking spaces and access to Lexington Ave. The Arden Woods office building, which was purchased by a subsidiary of Guidant Corporation, is not part of the Master Plan document prepared by Guidant in 2002. However, Guidant has indicatcd that the property will likely bc incorporated into the Campus Master Plan. For the purposes of this application it is assumed that the Arden Woods property will become part of the overall Guidant Campus; however, the requests in this application do not preclude Arden Woods from acting as a separatc conforming property in the future if necessary. lIMelro-inet.lIslardenhiilslPfoltflinglPlanning Cases\2006\06-0JO Guidant site plan and PUDamendment (PENDING)1041706 ~ CC Report- Guidon! Variance. doc Page 1 of 5 Discussion County Road F . At the Planning Commission meeting, the Commission expressed some concern that removing access to Lexington Avenue from the Arden Woods office building may have a negative impact on County Road F. Since a traffic study was not conducted for this application to evaluate the impact of closing the Lexington Avenue access, the Planning Commission recommended that an additional condition for approval be included that required review and approval from Ramsey County. Condition eleven states: Approval of the proposal to remove access from Lexington Avenue to the Arden Woods office building shall be contingent upon review and approval of Ramsey County. Staff contacted Dan Soler at Ramsey County Public Works regarding the Guidant proposal. A copy of Mr. Soler's letter is included as attachment 7E-1 to this report. In sum, Ramsey County agrees with the proposal from Guidant to remove the Lexington Avenue access. The City Engineer and the Fire Marshal are in agreement with Mr. Soler. However, Mr. Soler did indicate that this modification does move up the need for improving the Lexington Avenue and County Road F intersection. Mr. Soler also included the following two conditions: I. All landscaping for the proposed improvements shall be done off of the County right- of-way. . 2. The removal of the Driveway on Lcxington Avenue shall require a permit from Ramsey County Public Works. Staff recommends that these two conditions be added to the Planning Commission's recommended conditions for approval. City Engineer and Fire Marshal Comments Guidant has already submitted updated site plans with thc additional information and changes required by the City Engineer as stated in condition nine from the Planning Commission. These updated plans (C-I, C-2, and L-2) are included as attachment 7E-2. Although the updated site plans do not yct reflect the agreement made with the Fire Marshal (condition eight), Guidant has agreed to all of the changes required by the Fire Marshal. \\Metro-inet,us\ardenhills\PlanningIPlanning Cases\2006\06-0IO Cuidon! site plan ({nd PUD amendment (PENDINGjI041706 - CC Report- Guidon! Variance.lloe Page 2 of 5 . . . . Recommendation The Planning Commission reviewed Planning Case #06-010 at their AprilSth, 2006, meeting and recommends approval (4-1) of the Planned Unit Development Master Plan (6th) Amendment and Site Plan Review. Findings of Fact: The Planning Commission found that the proposal met the requirements ofthe I-I: Limited Industrial District. Furthermore, the Planning Commission found that the proposal, with the recommended conditions, would not have a negative impact on the hcalth, safety, or welfare of neighboring properties or the City of Arden Hills. Recommended Conditions: At the Planning Commission meeting, the Commission and Staff recommended that the approval bc subject to the following eleven conditions: I. The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD except as amended by the six subsequent amendments. 2. A PUD Amendment form, drafted by the City Attorney, shall amcnd the PUD and encompass all five amendments to the Master Plan PUD. A building permit may only be issued after the PUD Amendment document receives the approval of the City Council and is executed by both the City Council and the applicant. 3. The project shall be completed in accordance with the plans submitted as part of the master plan amendment and site plan review application. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 4. The master plan amendment and site plan review shall automatically expire and become void one (I) year from and after the date on which the Council granted such approval if work on the project has not begun within that time period. S. The applicant shall obtain any necessary permits from Rice Crcek Watershed, the Pollution Control Agency, the NPDES (National Pollution Discharge Elimination System) permit, and any other necessary permits before a building permit is issued. The City shall be copied with all required permits. 6. Any changes to the grading, erosion, or drainage plans shall be submitted to the City Engineer for approval. 7. Erosion control measures shall be inspected by the City Engineer before constmction begins. 8. The applicant shall comply with the following conditions recommended by the Lake Johanna Fire Department: a. The applicant shall install "No Parking Fire Lane" signs on the north side of Guidant Drive South upon completion ofthe changes to Guidant Drive South. b. The entrance from County Road F to the Arden Woods parking lot shall be modified to allow fire apparatus to turn east or west into the lot. \\Metro-inet.us\ardenhills\Pfanning\Plrmning Cases\2006106-01O Guidant site pial! and PUD amendment (PENDING)\041706 CC Report- Guidant Variance. doc Page 3 of5 c. The entrance from Country Road F to the Arden Woods parking lot shall maintain an unobstmcted vertical clearance of not less than 13 feet 6 inches. d. The applicant shall submit a schedule for completing the installation of . sprinklers in the Arden Woods office building for approval by the Fire Marshall before any building pennits are issued. 9. The applicant shall comply with the conditions recommended by the City Engineer in the March 28, 2006, memo to the City Planner. Updated site plans, including the changes made with the agreement with the Lake Johanna Firc Department, shall be submitted for approval by the City Engineer and Fire Marshall before any building permits are issued. 10. The applicant shall provide an "as built" survey upon completion of the project that includes all required changes. I I. Approval of the proposal to remove access from Lexington Avenue to the Arden Woods office building shall be contingent upon review and approval of Ramsey County. If approved, Staff recommends the two additional conditions from Dan Soler's April 14, 2006, memo, be included as follows: 12. All landscaping for the proposed improvements shall be done off of the County right- of-way. 13. The removal of the Driveway on Lexington Avenuc shall require a permit from Ramsey County Public Works. Resident Comment: Staff has not received any public comments regarding this application. . Options I. Approve the proposal as submitted. 2. Approve the proposal with conditions. 3. Deny the application with reasons for denial. If the City denies the petitioners request, ".. .it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional infornlation. Deadline for Al!ency Actions The City of Arden Hills received the completed application for this request on March 6, 2006. Pursuant to Minnesota State Statute, the City must act on this request by May 6, 2006 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners' consent extend the review pcriod beyond the 120 days. \\Metro-inet.us\ardenhillsIPlanningIPlanning Cases'2006\06-0JO Guidan! site plan and PUD amendmem (PENDING)\041706 _ CC Reporl- Guidan! Variance. doc Page 4 of 5 . . . . Attachments 7E-l 7E-2 7E-3 7E:1 Letter from Dan Soler, Ramsey County Public Works Updated Site Plans Draft Planning Commission Minutes Report to the Planning Commission - Also available online at http://www.ci.arden- hills.mn.us/Council and CommitteeslPlanning Commission/Apr06 PC.htm \',Melro-inel_uslardenhillsIPlanning\Planning Cases\2006i06-0JO Guidanl site plan (lnd PUD amendment (PENDING)1.041706 CCReporl- Gllidan{ Variance_doc Page 5 of 5 . Attachment 7 E-l Letter from Dan Soler, Ramsey County Public Works . . April 24th, 2006, City Council meeting Department of Public Works Kenneth G. Haider, P.E., Director and County Engineer .. .~ RAMSEY COUNlY 1425 Paul Kirkwold Drive Arden Hills, MN 55112.3933. (651) 266-7100. Fax (651) 266-7110 E-mail: Public.Works@co.ramsey.mn.lIs MEMORANDUM TO: James Lehnhoff City of Arden Hills FROM: Dan solQcvI\- Ramsey ~~~ Public Works SUBJECT: Guidant Parking Lot Modifications DATE: Apli114,2006 . The Ramsey County Public Works Department has reviewed the proposed parking lot and access modifications to the Guidant Building at the intersection of County Road f and Lexington Avenue in the City of Arden Hills. Ramsey County has reviewed this plan and has the following comments and concerns. I. The property owner proposes to close the existing access point on Lexington A vcnue into the site of this three-story office building. All access to the site will then be using a driveway off of County Road F west of Lexington A venue. The County is in agreement with the proposal to remove the Lexington Avenuc access. 2. Consolidating all access to this site off of County Road F will increase turning movemcnts at the County Road F at Lexington A venue intersection. The Guidant Master Plan Alternative Urban Areawide Review (AUAR) identified several traffic mitigation requirements including reconstruction of the County Road F at Lexington A venue intersection prior to approval of Phase II of the devclopment. This access consolidation moves us closer to the need for this improvement. 3. All landscaping for the proposed improvements shall be done off of County right of way. 4. The removal of the driveway on Lexington Avenue will require a permit from Ramsey County Public Works. Please contact Dennis Hagle at 651-248-0453 for petmit information. If you have any questions or would like to discuss these issues in fUtthcr details please feel free to givc me a call at 651-266-7I14. . Minnesota's First Home Rule Connty prinled M recycled pnperwith s minimum or 10~ lIOs!.~'Qmumer con~nl ~ . . . 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Ii : .:j I II : ~I I I ~~ IIII -1~ J:~ I, ' ~~ I. ;II" ~~ i~ ~!1' I ffib 1!~ Iii- .. g li :r " '" II r II ~I " I . I " ~ " l I I ~ ~ . i J r- o o I'.) ,; z c ~ I' ~ m ~ z ~ IT I i II! . I >l I i iUIl! i i i! ~ llr'lllt- ~!!t ~ ft . !il <- <- '" ,'11'iH ~ ~ · ~ "r::l;l C> I<jh. ~ 51 lor' Illli ~ [1[111 .illl . o 'i I '"' v o 'i I o , I Q i '\ . ~r -j ~ '! ~ I: ii1 i \!' . II ~ ~ II: ,..,. " '" Ii ~ i fi IY IPm qffl Ii hi IE ~ ,I I' II Ii t ih 1 'Ill I: ill I ~ !! dll nb lllj1mn i, I ~ ti II ! ~i II ilf ll!n if ! i l ~ :I \, ! Ilii I1tH!:1 ,i 1 . i ~ :t it ! l!flllll1Jjh}i t!' h' {'III,J .1dI '1 l j J II i i Ill! ~ill.!! fldH H I' I I, I I I [It II J J I (I till 111. diU! J! I (I 'I [It'!;1 I I lI\ ffi ~ r ~ ,. OIiJ ",... j ! , n- o- s: ! . j-j m8 ~; . , Zz C , I!i c." , == :65; n iH r;~ ..,'" T ' . . I:: :=2 . , S:z ~ if Zm is''' ~1" !f @!~ :z ,. en ,\ _m ., '" 'I I. . " i H G ! Iii -.J . Attachment 7 E- 3 Draft April 5th, 2006, Planning Commission Meeting Minutes . . April 24'h, 2006, City Council meeting ARDEN HILLS PLANNING COMMISSION - ARIL 5, 2006 {J.h ~ 3 ._~" /, 1;>,,0... '4 ,<'~"'<" 1':'- ...'\~ .. 14''' tJ t/ . B. PLANNING CASE #06-010: - MASTER PLAN AMENDMENT AND SITE PLAN REVIEW - GUIDANT CORPORATION. 4100 N. HAMLINE AVENUE Mr. Lehnhoff stated the applicant was requesting a Master Plan PUD (6th Amendment) and Site Plan Review to reconfigure parking on Guidant Drive South and constmct a new 157 stall parking lot south of Guidant Drive South. The request also includes a proposal to remove 66 parking stalls and access to Lexington Avenue from Arden Woods office building to create a landscaped buffer along Lexington Avenue. Staff recommcnded approval of the Master Plan PUD (6th Amendment) and Site Plan Review subject to the following conditions: . 1. The applicant shall continue to abide by the conditions of approval as stated in the approved Master Plan PUD except as amended by the six subsequent amendments. 2. A PUD Amendment fonn, drafted by the City Attorney, shall amend the PUD and encompass all five amendments to the Master Plan PUD. A building permit may only be issued after the PUD Amendment document receives the approval of the City Council and is executed by both the City Council and the applicant. 3. The project shall be completed in accordance with the plans submitted as part of the master plan amendment and site plan review application. Any significant changes 10 these plans, as determined by the City Planner, shall require revicw and approval by the Planning Commission. 4. The master plan amendment and site plan review shall automatically expire and become void one (I) year from and after the date on which the Council granted such approval if work on the project has not begun within that time period. 5. The applicant shall obtain any necessary permits from Rice Creek Watershed, the Minnesota Pollution Control Agency (MPCA), the NPDES (National Pollution Discharge Elimination System) permit, and any other necessary permits before a building permit is issued. The City shall be copied with all required permits. 6. Any changes to the grading, erosion, or drainage plans shall be submitted to the City Engincer for approval. 7. Erosion control measures shall be inspected by the City Engineer before constmction begins. 8. The applicant shall comply with the following conditions recommended by the Lake Johanna Fire Department: a. The applicant shall install "No Parking Fire Lane" signs on the north side of Guidant Drive South upon compleIion ofthe changes to Guidant Drive South. b. The entrance from County Road F to the Arden Woods parking lot shall be modified to allow fire apparatus to turn east or west into the lot. c. The entrance from County Road F to the Arden Woods parking lot shall maintain an unobstmcted vertical clearance of not less than 13 feet 6 inches. d. The applicant shall submit a schedule for completing the installation of sprinklers in the Arden Woods office building for approval by the Fire Marshal before any building permits are issued. 9. The applicant shall comply with the conditions recommended by the City Engineer in the March 28, 2006, memo to the City Planner, updated site plans, including the e ARDEN HILLS PLANNING COMMISSION - ARIL 5, 2006 ~:)~); l:,::: /~3, /P~ ~ U<,,~ ,::1". ',,'~ L- li!.. ~ ~ ""'-__": '.-~ r,~ "'"L'J 11 4 changes made with the agreement with the Lake Johanna Fire Department, shall be . submitted for approval by the City Engineer and Fire Marshal before any building permits are issued. 10. The applicant shall provide an "as-built" survey upon completion of the project that includes all required changes. Commissioner McClung asked if there has been any traffic study done in connection with this proposal. Mr. Lehnhoff responded there has not been. Acting Chair Larson opened the public hearing at 7:23 p.m. Acting Chair Larson invited anyone for or against the request to come fOIWard and make comment. There were no comments made. Acting Chair Larson closed the public hearing at 7:24 p.m. Commissioner McClung expressed concern regarding additional traffic being funneled onto County Road F. He noted there were three driveways on County Road F close together and it was a difficult area for traffic. He indicated it appeared there would be no improvements onto County Road F. He stated he wanted to see what kind of impact this proposal would have on County Road F. He stated he also wanted Ramsey County to . review this. Acting Chair Larson believed it would be pmdent to attach a condition that when this item goes to Council that Ramsey County reviews this and makes comment. Commissioner McClung stated he would be voting against this proposal because he believed they needed to look at the traffic impact before he felt comfortable supporting this. He asked if this could be tabled until the next Planning Commission meeting for Arden Hills City Engineer and Ramsey County Engineer review. Mr. Lehnhoff stated the primary reason to cut off Lexington Avenue was to create a landscape buffer similar to what already existed on Lcxington Avenue. He noted the City Engineer had reviewed and approved the plans, but an official traffic study was not done. Cornmissioner Bezdicek moved, seconded by Commissioner Thompson to approve Planning Case No. 06-010, Master Plan Amendment and Site Plan Review, Guidant Corporation, 4100 North Hamline Avenue, subject to the ten conditions as noted in staffs March 21,2006, report and adding condition II to state: Approval of the proposal to remove access from Lexington Avcnue to the Arden Woods office building shall be contingent upon review and approval of Ramsey County. The motion carried 4-1 (Commissioner McClung). . , . Attachment 7E-4 April 5th, 2006, Report to the Planning Commission Available online at: http://www.ci.arden-hills.mn.us/CouncilandCommittees/PlanningCommission/Apr06PC.htm . . April 24th, 2006, City Council meeting . . Prepared by: J~ Dept.: C. ev Council Mtg. Date: 4/27/2006 Final Action Needed By: 5/6/2006 ~ ~JlILLS City ot Arden Hills Request t()r Council Action Agenda Item 7.F PC #06-012: Front Porch Ordinance amendment: City of Arden Hills Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider an amendment to the Zoning Ordinance regarding covered front porch setbacks. Staff Recommendation: Approve Ordinance #376 regarding covered front porch setbacks. Proposed motion language. "A motion to approve Ordinance 376 to amend Section 6.C.2.d of the Zoning Ordinance regarding covered front porch setbacks as proposed by Staff and recommended by the Planning Commission and to publish a summary of the Ordinance in the official City newspaper." Advisory Commission Action: Commission Planning PTRC Date 4/5/2006 Action Approved Not Applicable NoI applicable . Supporting Documents (which are attached to this Action Form): [gJ Memo/Letter: Report to the City Council Proposed Ordinance #376 with a graphical diagram Existing Ordinance regarding front porch setbacks Draft Planning Commission Minutes Report to the Planning Commission and attachments o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: . Page 1 of 2 . . . ~ ~~HILLS MEMORANDUM DATE: April 18, 2006 Agenda Item 7.F TO: Mayor & City Council .FROM: James Lehnhoff, City Plarillcll SUBJECT: PC #06-012 Front Porch Encroachmcnt Back2round In May 2005, the City Council adopted an amendment to the Zoning Ordinance that allowed covered front porches to encroach into the front setback under certain conditions without a variance (Section 6.C.2.d of the Zoning Ordinance). One of the conditions for approval was that the covered front porch could not be any closer than 30 feet to the fi-ont lot line. However, in certain parts ofthe City (e.g. Chatham neighborhood), many of the homes were built 30 feet or less from the front lot line, which precludes many of dwellings from constmcting a front porch under the current front porch encroachment ordinance. Although the 2005 amendment did increase flexibility for many of the dwellings in the City, entire ncighborhoods were still unable to construct a front porch. In September 2005, the Planning Commission reviewed a Zoning Ordinance amendment proposal to allow the construction of a front porch for homes that are closer than 40 feet to the front lot line in the Chatham Subdivision. Based on a review of the minutcs from that meeting, the Planning Commission was concerned with the proposal because it singled out a specific neighborhood and may not have resolved the issue for most of the dwellings in Arden Hills. At that time, Staff was requestcd to revise the proposed amendment with the intent of resolving the issue for as many dwellings as practical in the City instead of an ordinance for a specific neighborhood. Discussion Staff proposed an ordinance amendment to the Planning Commission that addressed the front porch encroachment issue for most of the dwellings in the City in a consistent manner. The basic idea of the amendment is to ehange from the current standard that states covered front porches cannot be closcr than 30 fcet to the front lot line to a morc flexible but consistcnt standard. l,',MelrO-inel.usl,ardenhills1P/QlTningPlanning Cases';}006W6-0/2 Front Porch Ordil1onn Amel/(Ime}]{ (PENDf:VG)i()41706 - CC Report - Fron! Porch Ordinance_doc Page 1 of3 Resident Comment: Staff received a phone message from Mr. David Monson at 1175 Edgewater Avenue in support of this Ordinance amendment. Options 1. Approve the proposal as submitted. 2. Approvc Ihe proposal with changes. 3. Deny the proposal. 4. Table the proposal for additional information. Attachments 7F-1 7F-2 7F-3 7F-4 Proposed Ordinance #376, graphical diagram, & design standards Existing Ordinance regarding covered front porch setbacks Draft Planning Commission minutes Report to thc Planning Commission - Also available online at http://www.ci.arden- hill~~mn.us/Council and Committees/Planning_Commission! Apr06 PC.htm 'tVI1i'lrO-inetusl,ordenhifhiPfanningIPfanning ('aSl'sl]006',()()-012 Fron! Porch Ordinance Amendmenl (PENDING)'()41 7O(j - CC' Rcpon - Fran! Parch Ordinance. doc Page 3 of3 . . . . Attachment 7 F -1 Proposed Ordinance #376, Graphical Diagram, & Design Guidelines . . April 24'\ 2006, City Council meeting . . . ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 376 AN ORDINANCE AMENDMENT RELATING TO COVERED FRONT PORCHES AS PERMITTED ENCROACHMENTS FOR SINGLE-FAMIL Y DETACHED DWELLINGS THE ARDEN HILLS CITY COUNCIL ORDAINS THAT SECTION 6.C.2.d. IS AMENDED TO ARDEN HILLS ORDINANCE 291 TO READ AS FOLLOWS: Section 6.C.2.d Covered Front Porches for Single-Familv Detached Dwellings. h1 required front yard setback and side yard corner setbacks in the R-l: Single Family Residential and R-2: Single & Two Family Residential Districts, covered front porches ("Covered Porch") may extend into the required front yard setback and side yard corner setback subject to the requirements in this section. 1. For already developed lots on which a principal stmcture existed prior to May 1,2006, the Covered Porch shall not be closer to the front lot line and side yard corner as determined by the following provisions: (a) The Covered Porch shall be set back from the front lot linc and side yard corner at least the number of feet calculated by the following formula: Current principal structure setback in feet multiplied by .75 = Covered Porch setback from the front lot line and side yard corner in fect (For example, if the principal stmcture is 32 feet from the front lot line, then: 32 feet * . 75 ~ 24 foot setback from the front lot line and side yard comer for the Covered Porch. In this case, thc Covered Porch may extend up to 8 feet from the principal structure into the front setback) Principal structure setback is defined as: The setback from the front lot line to the front of the principal structure, not including overhangs, awnings, eaves, garages, stoops, sidewalks, bay windows, cantilevered areas, accessory structures, attached garages encroaching on the front setback, existing porches, or other . extensions or projections not deemed part of the principal structure. (b) A Covercd Porch on a principal stmcture that is set back fifty (50) feet or more from the front lot line shall be set back at least forty (40) foot front lot line. (c) No Covered Porch shall be constmcted closer than twenty (20) feet to the front lot line without review and approval through the variance process. (d) Required steps per the International Building Code shall be excluded when calculating the dimensions of the Covered Porch. 2. For vacant lots where a principal stmcture is constmcted after May 1,2006, the Covered Porch shall not be closer than 30 feet to the front lot line or the side yard corner. 3. For already developed lots on which a new principal stmcture is developed after May I, 2006, and the new principal stmcture cxceeds the footprint of the original structure, the Covered Porch shall not be closcr than 30 feet to the front lot line or side yard corner. 4. For already developed lots on which a new principal stmcture is develop cd after May I, 2006, and the new principal stmcture does not exceed the footprint of the original structure, the Covered Porch may be set back from the front lot line and side yard comer a distancc as caleulated in Section 6.C.2.d.(I). . 5. Building Permits shall be required before the construction of a Covered Porch. The Community Developmcnt Director or Development Director's designee must make the following findings prior to the approval of a building permit for a Covered Porch: (a) The Covered Porch shall comply with the front and side yard corner setbacks determined by Scction 6.C.2.d.(I), Section 6.C.2.d.(2), Section 6.C.2.d.(3), or Section 6.C.2.d.( 4). (b) The Covered Porch shall comply with all other aspects of the underlying zone, including the side yard interior setbacks and impervious coverage limits. (c) The design of the Covcred Porch shall comply with the Covered Front Porch Design Guidelines in the Zoning Ordinance Procedure Manual. (d) The exterior materials of the proposed Covered Porch shall be consistent or complementary in color, tcxture, and quality with those visible at the front of the principal stmcture; (e) The roof of the proposed Covered Porch shall be properly proportioned to and integrated with the roof of the principal stmcture and have no less than a 3/12 slope; 2 . . . . (f) The base of the Covered Porch shall not bc open; the base shall be eitller a masomy perimeter foundation (note: frost footings will be required for a building permit), or be screened by a solid fascia consistent with the front of the principal stmcturc or lattice with openings no larger than 2 inches x 2 inches and painted to be consistent with the front of the principal structure. (g) At least sixty five (65) percent of the exposed Covered Porch fa9adc (excluding the foundation) shall be open or occupied by screens and/or screen doors; and the fa9ade constitutes the area from the floor level of the Covered Porch to the Covered Porch ceiling; up to thirty five (35) percent ofthe fa9ade may be solid and may only be occupied by columns, spindles, and railings; solid walls and glass (even partial) are prohibited. (h) A Covered Porch within the forty foot front yard setback shall not be converted to a four season porch. Effective Date. This Ordinance shall become effective the day following its publication. Adoption Date. Passed by the City Council of the City of Arden Hills the 24th day of April, 2006. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE WOLFE CITY ADMINISTRATOR 3 Covered Front Porch Encroachment: Principal Structure Setback * .75 = Porch Setback from the Front Lot Line A. Rear Lot Line 32 feet'" .75 = 24 Foot porch setback 24 Foot Porch Setback B. 40 feet * .75 = 30 Foot porch setback 40 Foo! Front Yard Setback 40 Foot Principal Structure Setback 30 Foot Porch Setback c. 52 Foot Principal Structure Setback ----l ~ __J 40 Foot Porch Setback 40 Foot Front Yard Setback ~ A porch cannot he closer than 40 feet 10 the front lot line if the existing principal structure is greater than 50 feet from the front lot line. D. A porch cannot be placed within 20 feet of the front 101 line. This case would require a Variance to construct a front yard porch. 20 Fool Principal Structure Setback d Setback "'Right-or.-way width may vary by street and 101. Drawing is a representation and should not he uscd for site specific planning. The drawing is not tu scale. City of Arden Hills, 2006 . ~ . Front Lot Line . . . . . COVERED FRONT PORCH DESIGN GUIDELINES The following are general design guidelines and criteria that will help you in the planning, design, and construction of your porch addition. Porches that encroach into the front or side-yard comer setback areas shall be required to meet the following design guidelines and shall require approval of the Community Development Director or their designee prior to any building permits being issued (per Section 6,C.2.d of the Zoning Ordinance). General Form The form of your porch addition is the outer shape created by the exterior walls and roof. The form of the addition should be appropriate and compatible to the fOlm of your existing home. Base of the Porch The base of the porch is not open, the base shall be either a masonry perimeter foundation, providing for proper drainage; or be screened by a solid fascia consistent with the tront of the home or lattice with openings no larger than 2 inches by 2 inches and painted to be consistent with the tront of the home. Ceilings Open-air porches must have ceilings of durable grade materials such as beadboard or painted or stained wood. Columns Structural columns should be clad in finish grade, wood trim or be a decorative shape that is compatible with the design of the existing bouse. The columns should be expressed on the cxterior of the porch to help articulate the porch fayade. Exterior Walls The cxterior walls are considered to be those exterior surfaces from the floor line to the ceiling of the porch. This surface is to be at least 65 percent op~'J1 and no more than 35 percent solid. The open surfaces are to be open air or occupied by screens, and/or screen doors. The solid surfaces are to be exterior materials that are consistent or complementary in color, texture, and quality to those of the front of the existing home. Solid surfaces may only include columns, spindles, and railings; solid walls or glass (even partial) are prohibited. Floors Open-air porches must have floors of durable exterior grade materials such as concrete, painted or stained solid wood, high quality composite materials, or brick. Railings The height and spacing of railing must meet the requirements of the Intemational Building Code. Acceptable railing materials are painted or stained wood, high quality composite matcrials, and paintcd metal. The design ofthe railing assembly should be compatible with the details ofthe existing house. Roofs The roof or your porch addition should be properly proportioned in shapc and pitch to the rooflines of the existing house. Roofing materials should match as closely as possible to the materials of the existing home. Landscaping lntcgrating your porch addition into your yard is as important as its integration to your house. Plant materials and landscape features should transition the porch into your yard, providing a visual base. Landscaping could also be placed along the entry path. . Attachment 7 F - 2 Existing Ordinance Regarding Covered Front Porch Setbacks . . April 24th, 2006, City Council meeting . . . Existinl!: Covered Front Porch Ordinance Section 6(C)2(d), Covered Porches for Sinl!le-Familv Detached Dwellinl!s. I. In required single-family residential front yard setbacks, covered porches attached to the principal structure may extend no more than 10 feet into thc rcquired front setback; provided that; the porch is no closer than 30 feet from the front lot line (excluding required steps per the International Residential Code), the porch complies with the side yard interior setbacks, the design of the porch is consistent with the City's Porch Design Guidelines, and the porch has been approved by the Community Development Director or Development Director's designee. The Community Development Director or Development Director's designee must make tlle following findings to approve a porch encroachment of up to 10 feet: (a) The exterior materials of the proposed porch arc consistent or complementary in color, texture, and quality with those visible at the front of the dwelling; (b) The roof ofthe proposed porch is properly proportioned to and integrated with the roof of the dwelling and has no less than a 3/12 slope; (c) The base of the porch is not open; the base shall be either a masonry perimeter foundation (note: frost footings will be required for a building permit), or be screened by a solid fascia consistent with the front of the home or lattice with openings no largcr than 2 inches x 2 inches and painted to be consistent with the front of the home. (d) At least sixty five (65) percent of the exposed porch fayade (excluding the foundation) is open or occupied by screens and/or screen doors; and the fayade constitutes the area from the floor level of the porch to the porch ceiling; up to thirty five (35) percent of the fayade may be solid and may only be occupied by columns, spindles, and railings; solid walls (even partial) are prohibited. ( e) Building Pern1its shall be required before construction can begin. 2. In required single-family residential side-yard corner setbacks, covered porches attached to the front of a principal building facing the side yard corner sctbaek may extend no more than ten (10) feet into the required side-yard corner sctback, provided that; the porch is no closer than thirty (30) feet from the side-yard corner lot line (excluding rcquired stcps per the International Residential Code), that the design of the porch is consistent with the City's Porch Design Guidelines, and the porch has approved by the Community Development Director or Development Director's designee. The Community Development Dircctor or Development Dircetor's designee must make the findings requircd by Section 6.C.2.d.l, letters (a)-(e) as listcd above in order to approve a porch encroachment of up to ten (10) feet. . Attachment 7 F - 3 Draft April 5th, 2006, Planning Commission Meeting Minutes . . April 24th, 2006, City Council mecting . . . ARDEN HILLS PLANNING COMMISSION - ARIL 5, 2006 5 ..r D. PLANNING CASE: 06-012 - FRONT PORCH ZONING ORDINANCE AMENDMENT. CITY OF ARDEN HILLS Mr. Lehnhoff stated in May 2005, the City adopted an amendment to the Zoning Ordinance that allowed front porches to encroach into the front yard setback under certain conditions without a variance. One of the conditions was that the front porch could not be any closer than 30 feet to the front lot line. However, in certain parts of the City (e.g., Chatham neighborhood), many of the homes were built 30 feet or less from the front lot line, which precludes thcm from constructing a front porch per the current front porch ordinance amendment. Although the amendment did increase flexibility for many of the dwellings in the City, entire neighborhoods were still unable to construct a front porch. In September 2005, the Planning Commission reviewed an ordinance amendment proposal to allow the construction of a front porch for homes that are closer than 40 feet to the front lot line in the Chatham Subdivision. Based on a review of the minutes from that meeting, the Planning Commission was concerned with the proposal bccause it singled out a specific neighborhood and may not havc resolved the issue for most of the dwellings in Arden Hills. Staff was requestcd to revise the proposed ordinance amendment with the intent of resolving thc issue for most of the dwellings in the City instead of an ordinance for a specific neighborhood. He indicated staff has prepared an ordinance amendment that addresses the front porch encroachment issue for virtually all dwellings in the City in a consistent manner. He reviewed the proposed ordinance. He indicated there are three remaining issues that nccd to be resolved regarding the proposal: I. Should lots redeveloped after the adoption of this Ordinance be required to meet the full 40 foot setback, including the front porch? 2. Should lots that were vacant before the adoption of this Ordinance be required to meet the full 40 foot setback, including the front porch? 3. Currently, up to 35 percent of the fayade of the covered porch may be occupied by columns, spindles, or railings. Solid walls (even partial) arc prohibited. Should glass be allowed to be a part of the 35 percent of the fayade that may be covered? If the covercd porch is required to be set back farther from the front lot line with a redeveloped structure, it may be viewed as a penalty to rebuild a dwelling ifthe porch has to be farther back from the front lot line than what would have been allowed had the old structure remained. However, it is always a goal to reduce the number of non- conforming structures where feasible. ARDEN HILLS PLANNING COMMISSION - ARIL 5, 2006 {" ..., f.... ['} ,t J~ The existing covered porch ordinance does not disting~i~~' '~c;!~:l developed, rcdeveloped, or vacant lots. Currently, any residential lot may have a front porch as close as 30 feet to the front lot line. 6 . The question regarding glass was brought up by the Building Official for clarification. He recommended the Commission approve the zoning ordinance amendment subject to resolving the three discussion points. Commissioner McClung stated he believed this was a much better proposal than what they had looked at in the past and he liked the way it has been crafted. In terms of the three discussion points, he would be in favor of the first two and in terms of glass being a solid surface, he did not want to see glass included in the 35 percent because hc did not want three-season porches added to the front of homes. Commissioner Thompson stated she agreed with Commissioner McClung and agreed glass would be a difficult thing to manage. In addition, she believed the concept of a porch was supposed to be open air. She stated for tear downs, they were allowed to be rcbuilt on the same footprint, but would that included the porch also. Mr. Lehnhoff stated he did not sce anything in the Zoning Ordinance where a tear down could be built on the same footprint, howevcr state law did allow rebuilds on the exact same footprint and in his opinion this would include a porch. Commissioner Modesette stated she agreed with thc prcvious comments. She indicated . however, if someone wanted to add glass to thc bottom portion and it did not exceed 35 percent, she did not have a problem with that. Commissioner Bezdicek stated uniformity was important and he believed the Ordinance should apply to existing structures, as well as future developments. With respect to the glass, he did not want to see glass on the porches. Acting Chair Larson statcd he agreed with item 3 and with respect to items I and 2, he believed a front porch should be available to everyone and if the main structure is set back 40 feet, they should still be allowed to have a front porch closer than 40 feet. Commissioner McClung agreed uniformity was important and setback from the principal structure should be at the 40 foot mark and allow residents to take the same advantage that cveryone elsc had with respect to the front porch. He noted they would need to modify the language ofthc Ordinance. Acting Chair Larson opened the public hearing at 7:47 p.m. Acting Chair Larson invited anyone for or against the request to comc forward and make comment. There wcre no commcnts made. . . . . ARDEN HILLS PLANNING COMMISSION - ARIL 5, 2006 7 Acting Chair Larson closed the public hcaring at 7:48 p.m. Mr. Lehnhoff reconfirmed the consensus of the Plarming Commission on thc three remaining discussion points. A vacant lot may have a covered front porch on a new dwelling that is as close as 30 feet to the front lot line; redeveloped lots with structures bigger than thc original structure may have a covered porch as close as 30 feet to thc front lot line; redeveloped lots with a new structure that is on the sanle footprint as the previous structure will preserve the right to encroach on the front setback based on the formula in the Ordinance, and glass cannot be part of the 35 percent of the porch walls that may be solid. Commissioner Bezdicek moved, seconded by Commissioner McClung to approve Planning Case No. 06-012, Front Porch Zoning Ordinance Amendment, City of Arden Hills. The motion carried unanimously (5-0). fJ " <>~ ~~ . Attachment 7F-4 April 5th, 2006, Report to the Planning Commission Available online at: http://www.ci.arden-hills.mn.us/CouncilandCommittccslPlanningCommission!Apr06PC.htm . . April 24t" 2006, City Council mccting . ~ --A~HILLS City ot Arden Hills Request for Council Action Prepared by: KCB Dept.: CD Council Mtg. Date: 4/24/2006 Final Action Needed By: 4/28/2006 Agenda Item ~il Approval of BCBS Active LivinQ Grant Application Budgeted Amount: $0.00 Actual Amount: Up to 44,437.60 Funding Source: Grant Council Action Request: Consider a motion authorizing submission of a grant application to BlueCross BlueShield for Active Community Planning in association with the Comprehensive Plan Update for the City. Staff Recommendation: Motion to approve submission of a grant application to BlueCross BlueShield for Active Community Planning in association with the City's Comprehensive Plan Update. Advisory Commission Action: Commission Planning PTRC EDC Date Action 4/5/06 4/18106 4/19106 Not Applicable _ Not ~fl[llicable .. Not applicable , . Supporting Documents (which are attached to this Action Form): i:2J Memo/Letter: Staff Memo D Resolution (No.) D Ordinance (No. D Engineering Recommendation: D Attorney Recommendation: i:2JOther: Copy of the grant application Financial Implications: Up to $44,437.60 grant funds. AdministratorlStaff Comments: . Page 1 of 1 . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item: 8A April 20, 2006 TO: Mayor and City Council Michelle Wolfe, City Administrator .Jl.0:>r. Karen Barton, Community Developmcnt Directo~ FROM: SUBJECT: Application for BlueCross BlueShield Active Living Grant Backl!round On February 27, 2006, BlueCross BlueShicld (BCBS) issued a request for proposals for a grant opportunity to encourage municipalities to incorporate Active Living Principles into their Comprchensive Plan Updates. Staff became aware of this opportunity on February 28,2006 and Council authorized staff to proceed in preparing the application at thcir mecting on March 13, 2006. As you are aware, the Metropolitan Council requires jurisdictions to update their Comprehcnsive Plans every 10 years, with the next update being due in September of 2008. This funding opportunity is designed to support communities in preparing/revising their Comprchensive Plans and to identify relevant ordinance subsections for modification in keeping with their newly updated plans. The grant can provide up to $75,000 towards this effort. Selected Applicants will receivc funding on a contractual basis to conduct planning that focuses on devcloping environments that support physically active lifestyles (accommodating non- motorized transportation modes such as walking and bicycling). The foundation of this program is to improve the hcalth of Minnesotans with an ovcrarching goal to reduce preventable heart disease and cancer. The tcrm "active living" denotes a way of life that integrates physical activity into daily routines. Active living is more possible in environments that support residents' choice to cngage in regular physical activity, not just for recreational purposes but also for utilitarian purposes such as errands, trips to the grocery store, commuting to work, etc. Communities can influence the choices their rcsidents make concerning physical activity in a number of ways, including land use policies, transportation systems, and availability of walking paths/trails/greenways. Memo to Mayor and Council - BCBS Active living Grant App April 20, 2006 Page 2 of2 . For additional information and to view a complete copy of the RFP, please visit thc BCBS website at http://www.preventionminnesota.com/communitv funding dctaiJ.cfm?oid~4778 Discussion If our application is selected, we will bc required to enter into a one-year contract with BCBS to conduct planning that accommodates and encourages morc activc lifcstyles. We will either conduct comprehensive planning or focus on a single-subset of a comprehensive plan. At the end of the contract period, wc are expected to have a Comprehensive Plan or component thereof that contains clear and strong principles that guide several elements (i.e., zoning changes, land use policies, infrastructure investments) specifically designed to encouragc active lifestyles among community members. If selected, staff will be rcquired to attend approximately four training scssions and presentations on how to incorporatc active living into planning. As well as having the opportunity to review existing community plans, examine community necds and opportunities, conduct a health impact assessment, produce a draft Comprehensive Plan, and develop a strategy for ordinancc revision. . As part of this process, BCBS provides a Technical Assistant for advice, questions, and information to provide support to the selected applicants to strategize, organize, and conduct planning that encourages physically activc lifestyles. Staff has worked diligently to prepare the attached grant application, with input and assistance from the PTRC. Staff has also shared information regarding this grant opportunity with the Planning Commission and the Economic Development Commission. In preparing the budget for this grant application, staff noted that, unlike most grants, this grant is intended to support and encourage jurisdictions to incorporatc active living principles into a document that is already required to be updated ("The purpose of RFP #499 is to provide technical assistance and funding to municipaJitics.. ..to help them incorporatc active living principles into their comprehensive development plans."). Therefore, a good portion of the budget is for what may be considered "replacement" funds. Funds havc also been requested for consulting services and community outreach efforts, as wclJ. Staff Recommendation Staff recommends Council authorize staff to submit the BlueCross BlueShield Active Community Grant Application requesting funding and assistance to incorporatc Active Living Principles into the City's Comprehensive Plan Update for 2008. Staff is also rcquesting the Mayor and Council sign a Ictter of commitment, if they so choose, to be submitted with the grant . application. . . . Appendix B - Application Cover Sheet Organization Information: City of Arde"-!ii,l!s Name of Organization 12'15 WestHi9~...a'i96 Address (651) 631-5120 Phone "rden Hills MN55.1.1.,?,.., City, State, Zip .. ___J621JJi34-51}7 Fax Legal Name, if different 41-6008992 Employer Identification # (EIN) _ _ _ _________~.ci.arden-~mSi~~_~~_u_s __~ Website Michelle Wolfe <::!_!Y_A_~_~_~~_!,~Y~!9T Name of executive director Title or president Kar~J'I_~~r:ton ._____ _ __S-pmmuni!YJ?~_~l?ir~g~_ __J~212J~}_1:=~1~_ karen.~~!'!_f::J!I@Ci~~~~-hills.mn.lJ!!__ __,____ Name of contact person Title Phone Email regarding this application (651 ).~.31,:.,5..1.,.?.7 ",rnic.helle.woife@ci.arden.::hil!s.crrt,~clJ.~__,_ Phone Email _Mu~~~~~~~~Jq_IJJ____._____ _ ~~J~fJL'1:,_9J!i:~~(LT~~surer J~~J_L~!4.=.~II~ __~_~_I"1:_l.Iz_a~sic.ic.tiq_1.I_l~_~1_~!_r;l~!!.-::hjI15.mn.us___ Name of finance contact Title Phone Email Is your organization an IRS 501 (c)(3). 501 (c)(4), or 501 (c)(6) not-for-profit' if yes, state which IRS 501 designation DYes 0 No applies to your organization If no, is your organization a public agency/unit of government? 0 Yes 0 No If no, check with Blue Cross for details on using fiscal agents. and list name and address of fiscal age nt: Name Fiscal agent's EIN Number Address City, State, Zip Name of contact person regarding this application Title Phone Email Proposal Information Please give a 2-3 sentence summary of request: Request for assistance in updating the City's camp plan to incorporate active community planning principles. Population served: 10,000 Project dates (if applicable): . Jul'C2.()06:July 2007 Geographic area served: of Arden Hills Fiscal year end December 31 Budget Dollar amount requested: Total annual organizational budget Time period of above amount: $47,437.60 $8,180,661 Cash match (if any): $26,250.00 ---------.--..--.-- ',\Melro-in'tu~\ardellh;lls\Planning\COnmlunilY Devcl"pmenllGrantslBCBS Gralll "'499 App<:ndix B Fr"m.doc Value of in-kind contribution (if any): Total project budget: Authorization $25,000.00 $75,443.80 Signature: _______________.~_ Name and Title of Executive Director, President, or Board Chair: Michelle Wolfe. City Administrator \\M~Tro_;nCI. m\.,,-denhjll~\Pbnning\Commun;ty DeveIDpnwnt\Grants\I3C13S Grant #499 _ Appendix 13 Form doc . . . Appendix C .. ..c_ _u Ln_n_' :J" , , , , , , , , , , , , , , , . :J" ...~==== , , , , , , , , ---~-,_._-"--_.- ----,---~--- Ii I .-,-,,,--==t,,==:::::::::::-.::==-- ~f Application Checklist In order to be considered complete, all applications must include original plus 10 copies of each item on this checklist. I' )i!f" Mandatory proposal cover sheet ft l\:1andatory proposal checklisr ...if MandalOry proposal certification letter .J2f" Proposal narrative: 10 double-spaced pages A Cost proposal: % Rudget form J2( Budget narrative ft Staff qualifications Jl! Letters of commitment I I .Ja"'"' Description of other funding the applicant may have to conduct similar work in lVlinnesota NIp. / l\1andatory statement on conflict of interest ;z( Articles of Organization N/A. JZf Tax determination letter, if applicable lJ / Pr I , , I I; I. I. Refer to Section II of this RFP, " I-Iow to Apply: Application Content and Format," for detailed application requirements and instructions. I I' I' i i ----~---.._._---"-"--------------- ----------"---------~--- --------------..--..------- -----------"--"~-- - ---------- -------~ Blue Cross and Blue- Shield of Minnesota -~ Prevention Minnesota 23 ~ ~~~ILLS . April 13,2006 Purchasing Department Bluc Cross Blue Shield Minnesota 3535 Blue Cross Road Eagan, MN 55122 The undersigncd ccrtifics that to the best of his/her knowledge: (check onc) Ii'! There is no officer or employee of Blue Cross Blue Shield Miunesota (Bluc Cross) who has, or whose relative has, a snbstantial interest in any contract award subscquent to this proposal/bid. o The names of any and all public officers or employees of Blue Cross who havc, or whosc relative has, a substantial interest in any contract award subsequent to this proposalibid arc idcntified by name as part of this submittal. The undersigned further certifies that their firm (check one) u IS or Ii'! IS NOT currently debarred, suspended, or proposed for debarment by any federal entity. The undersigned agrees to notify Bluc Cross of any change in this status, should one occur, until such time as an award has been made under tbis procurement action. . The undersigned also certifies that their firm (including any employee or contractor or firm) has not offered or provided (and will not offcr to provide) any gifts, gratuities, or other considcrations to any Blue Cross cmployee for purposes of inducing Bluc Cross to accept its proposal. City of Arden Hills 1245 West Highway 96 Arden Hills MN 55112 Phone 651.634.5120 Fax 651.634.5137 4 1-6008992 In compliance with Request for Proposals No. 499 for Active Community Planning, and after carefully reviewing all the terms, conditions, and requirements contained therein, the undersigned agrees to furnish such goods/services in accordance with the specifications/scope of work. 1"'-, ~cc/2t) '~ -;: ,~' I 1-,_ (j, .....:A______,::c'\ l Karen Barton, ~mmunity De~el~pfuent DirectOr 6----1' . City of Ardt'll Hills . 1245 Wcst HighW3Y 9(1 . Arden Hills, i\1~ . 55112~5i43 \\;..1"'\1 u- iIU;:,.ll:> \<11 dt:1 II Ii II:, IJ'lhlllllillg ICW III r1Ulti1Yi'Jevelopment\uranIS\tR.l::S~ tlTanl1f49g Proposal LcrllllC<\\l..oiiTorm Letter-doc Phone 651.634.5120 . Fax 651.634.5137 . wWw.ci.~lnlen.tH IS.HIII.IIS City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 . D. PROPOSAL NARRATIVE CITY VISION A strong community that valucs our unique environment, our fiscal soundness, and our tradition as a dcsirabJe City in which to live, work, and play. INTRODUCTION The City of Arden Hills, located approximately eight miles north of downtown Minneapolis and downtown Saint Paul, is a dynamic community of nearly 10,000 pcople. Arden Hills is unique because it is home to one ofthe largest undeveloped parcels in this portion of the Twin Cities metropolitan area. Most of Arden Hills dcveloped in the 1970s and is automobile oriented. However, the City has begun to focus on non-motorized transportation options and opportunities . for incorporating activc living into policy-making and the built environment to accommodate all citizens, including the aged, disabled, and children. The northern one-third of the City, which is largely undeveloped, offers immense opportunity to provide a balanced environment for work, living, and recreation. SECTION ONE: THE ApPLICATION The International City/County Managcment Association has issued a number of recommendations to communitics regarding incorporating active living principles into their futurc planning, policies and infrastructure. These recommendations included: l) Recognizing the importance oflocal govcrnment leadership; 2) InfoDning citizens about active living and encouraging them to expect succcss; 3) Questioning traditional assumptions about roles; 4) . Partnering with schools; 5) Communicating needs and barriers to decision-makers at othcr 1cvcls 1 City of Arden Hills BlueCross BlueShield of Minnesota Active Community Planning Grant #499 of government; 6) Looking for opportunities to retrofit existing buildings and routes to allow for . more physical activity options; 7) Addressing land use regulations that inadvertently prohibit active community envirorunents; and 8) Taking advantage of existing rcsourccs, such as sample policies, programs, and casc studies. The City of Ardcn Hills embraces these recommendations, and although we realize these changes will not happen overnight, we are working to incorporate them into our planning, policy- making, and built environments as much as practical. For over fifty years, thc City of Arden Hills has had an active Parks, Trails, and Recreation Committce ("PTRC") involved in planning and promoting recreational and active living opportunities within the City. The long standing PTRC has served the citizens of Arden Hills by . working to ensure a comprchensive and well-maintained system of parks, trails, open spaces, and a balanced program of affordable recreation activities. In ordcr to promotc and expand thc recreational and trail facilities, the PTRC developed the Parks, Trails, and Open Space Plan in 2002. The PTRC Plan idcntified areas for improvcmcnt and prcpared a preliminary implementation plan. Whilc the PTRC continues to be a strong proponent of active community living in thc City, its mission has expanded from focusing primarily on residential areas to include more functional aspects of active living throughout the City. In 2006, the PTRC explicitly expanded their Vision from the 2002 Parks, Trails, and Open Space Plan beyond residential areas of the City: . 2 . . . City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 The City's parks and trails compose a coherent network that: ... Provides land- and water-based recreation, as well as convenient and safe access to parks, trails and recreation facilities in the region; encourages non-motorized transportation and commuting; provides connections between the portions of Arden Hills south of Highway 96 and new development to the north, as well as among other neighborhoods otherwise separated by roads; and, provides important resources to schools, colleges, employers and other organizations in the region. The expanded Vision is based on the changing needs of Arden Hills' residents, workers, and guidance from other Arden Hills planning documents. In a 1996 survey conducted by Decision Resources, Ltd., the City found that trails and trail linkages throughout the City were important to residents for both recreational and utilitarian uses. Furthermore, the survey found that residents were in favor of providing a variety of life-cycle housing options, encouraging higher density housing in the form of townhome developmcnts and senior housing opportunities, and affordable family housing, all of which can be conducive to a more physically active built environment if done in accordance with active living principles. The 2002 and 2006 PTRC plans werc dcveloped to incorporate thesc idcas into City planning documents. The City's primary planning document, the 1998 Comprehensive Plan, outlines the broader strategies and goals that, in part, work to incorporate active living principles in parks and trails, zoning, and transportation. A key component of the Comprehensive Plan related to active living is a call for incrcased connectivity between commercial, recreational, residential areas, and neighboring communities. The Plan also states a nced for cxpandcd park facilitics, a community athletic facility, and other capital improvements. 3 City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 The 1996 Twin Cities Army Ammunition Plan ("TCAAP") Vision Framework was developed . over a two-year period with the assistance of the consulting firm ofDahlgrcn, Shardlow, and Uban. TCAAP occupies approximately one third of the City, with approximately 500 acres to be opened for the devclopment of a mix of rcsidential, commercial, recreational, and open spaces over the ncxt 10 years. The visioning process relied heavily on input from residcnts, local businesses, the PTRC, Planning Commission, Metropolitan Council, Department of Transportation, the Moundsview School District, Ramsey County, the DNR, and thc City Council. The TCAAP Vision Framework incorporates the City's desire for a more active community Iifcstyle through the integration of higher density housing; mixcd-use development; the proximity of services, schools, businesscs and employment opportunities; sidewalks; bikeways; paths; and active and passive recreation features. TCAAP is an ongoing projcct with significant potential to implement thc active living principles, provide more options for residents, . and enhance the overall value of the City. Arden Hills has traditionally embraced active and hcalthy community living through its extensive parks and trails systems, smoking ban in City Parks, and community activities such as Community Clean-up Day, Community Flower Planting Day, and Celebratc Arden Hills. The City Council, the PTRC, residents, and staff, havc a strong desire to incorporate active community living principles to a greater extent into our long-term goals and policies. The City of Arden Hills is seeking assistance through this grant to learn more about active living principles and how to apply iliem to developed neighborhoods and undeveloped areas. This grant will advance the intcgration of active living into the City's broader developmcnt goals, and . 4 City of Arden Hills BlueCross BlueShield of Minnesota Active Community Planning Grant #499 . assist in developing improvcd techniques for implementing new and established goals into our policymaking, community planning efforts, and the built environment. City staff is accustomed to working cooperatively to develop and implement a wide array of projects throughout the City. Succcssful incorporation of active living principles into thc Comprehensivc Plan and implementation of these principles into the built environment will require extcnsive community input from residents, committees, commissions, the county, local businesses such as Guidant and Land O'Lakes, local colleges such as Bethel and Northwestern, the Moundsvicw School District, local churches, and the staff and City Council, just to name a few. City Staff and members ofthe PTRC are committed to attending presentations about active living, working with the T A provider, and obtaining further information as nccessary to facilitate . this process. The City Council has rcviewed this application and has indicated a desire to incorporate active living principles into the City's policymaking and community planning efforts as much as practical. Past support for active living and, more specifically, community planning is demonstrated by the 1998 Comprehensive Plan, the TCAAP Framework Vision, and the 2002 Parks, Trails, and Open Space Plan-all of which have bccn adopted by the Council after significant community and staCCinvolvement. Thc recently developed 2006 PTRC Vision is a culmination of efforts by residents, the PTRC, City staff, and City governmcnt to incorporate the idea of active living in greater detail and broader scope into the City as a whole. . SECTION Two: THE WORK PLAN 5 City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 The City Vision includes the phrase ". ..a desirable City in which to live, work, and play." Ardcn Hills has worked diligcntly to maintain a strong and stable community for residents, workers, and visitors. With tlle development ofthc TCAAP framework in 1996; the adoption of the 1998 Comprehensive Plan; the crcation of the 2002 Parks, Trails and Opcn Space Plan; and the newest PTRC Vision, the City of Arden Hills has taken a proactive approach to planning. The Comprehcnsive Plan, TCAAP Framework and Parks, Trails, and Open Space Plan all incorporate active living principles. The TCAAP framework includes vast open areas for recreation, extensivc pedestrian and bike paths, and mixed use developments to make walking a viable option for residents to access commcrcial and recreational facilities. The 1998 Comprehensive Plan focuscs heavily on capital improvements and expansions for trails, recreational facilities, and parks. The 2002 Parks, Trails, and Open Space Plan places a heavy emphasis on integrating recreational and functional aspects of trails, particularly in connecting trails togethcr to make them more usable for greater distances, for both recreational and utilitarian uses. Except for a short-term implemcntation schedule in the 2002 Parks Plan, these past plans havc gencrally not included dctailed implementation stratcgics, spccific Zoning Ordinance amendment recommendations, or set measurable goals to gauge short or long-tenn accomplishments. One of the goals of this grant is to set a more detailed implementation schedule of projects that incorporate activc living into planning and the huiJt environment. The implementation schedule 6 . . . City of Arden Hills BlueCross BlueShield of Minnesota Active Community Planning Grant #499 . would also help set a list of priorities to help determine the feasibility of projects. An implementation schedule and priority list would bc thc basis for sctting measurable goals. The City of Arden Hills adoptcd thc most recent Comprehcnsive Plan on Novcmbcr 8, 1998. While the Comprehensive Plan serves as the broad gniding document for land use, transportation, housing, and opcn space, a more detailed Parks, Trails and Open Space Plan was adopted in 2002. The Parks, Trails, and Open Space Plan includcs a more defined set of goals and priorities for expanding and maintaining those facilities in the City. TCAAP is an ongoing project that will requirc a signiticant increase in planning activities over the next several years. The framework for TCAAP is in place, the actual zoning ordinances . have not been developed, which is a valuable opportunity to incorporate active living dircctly into ordinances and subsequently thc built environment. While TCAAP is an unprecedented example for new dcvclopment in Arden Hills, incorporating active living into the developed portion of the City and increasing connectivity within the community and to neighboring communitics is equally important. After the adoption of the] 998 Comprehensive Plan, thc City dcvclopcd the Neighborhood Busincss zoning district in an effort to bring neighborhood commercial activities and residential areas closer together. The new district was dcsigned to allow neighborhood based businesses to locatc at the edge of residential arc as with the intent of making businesses more accessible to non-motorized traffic. . 7 City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 In addition to the Neighborhood Business Zone, the City also requircs somc basic pedestrian . oriented accommodations in two other commercial/office zoning districts. These requirements include connecting new developments to existing trials and sidewalks, making dcveIopments pedestrian fricndly, and encouraging developers to provide bike racks. As Arden Hills dcveloped, the City has maintained a policy of a new park in cvery new subdivision. With thc exception ofTCAAP, most ofthc City is subdivided to the smallest possible lot sizes. Nevertheless, the City continucs to require lot subdivisions to pay a park dedication fee or dedicate land for recrcational purposes where appropriate. The park dedication fee helps the City make capital improvements to recreational facilities. The TCAAP project takes the ideal of providing a park in evcry subdivision a step further by proposing residential areas, commercial facilities, and vast green spaces connected by trails to areas both in and . outsidc of the City, including the cxtensive Rice Crcck Corridor and Chain of Lakes. The City or Arden Hills is in the initial stages of prcparing our next Comprehensivc Plan, which will be completed and submitted to the Metropolitan Council for review by September 12, 2008. City staff is already in the proccss of gathering data to update the background and technical portions ofthc plan. The City will be holding a number of community meetings and meetings with key stakeholders both inside and outside ofthc community, to gather input starting in 2007. The draft plan is expected to be completed by the end of 2007 or early 2008. The draft will bc intcmally reviewcd during the first half of 2008 and reviewed by neighboring municipalities during the second half of 2008. . 8 e . . City of Arden Hills BlueCrass BlueShield of Minnesota Aclive Community Planning Grant #499 While the various plans prepared by the City have attempted to integratc the parks, trails, residences, and commercial areas, the layout of the City has, unfortunately, led to fragmentation. Interstate 694, US Highway 10, County Road 96, and SncUing biscct thc City and scvercly limit access bctwcen portions of the City. Despite the fact that Arden Hills is home to more than 350 acres of parks (not including TCAAP), trail connections bctwccn cxisting parks arc limitcd or trails arc shared with roads, which reduces safety and limits use. FurthelIDore, Interstate 35 W limits access to communities west of Arden Hills. Although the City does rcquire rudimentary pedestrian facilities in new developments and redevelopments, those requirements only apply to three zones that cover a relatively small part of thcCity. There are opportunities to overcome these barriers. TCAAP provides a tremendous opportunity to incorporate active living principles into thc built environment from thc ground up. In the developed portions of the City, there are several areas where grade separated trails are possible, rails to trails, and new mixed use developments. Moreover, the ground work for integrating more active living into the City has already been laid. Although more emphasis needs to be placed on setting implementation schedules and educating residents on the need for active living, the City has a historical precedent for planning and working to make Arden Hills a healthy, beautiful, and quality City. 9 City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 SECTION THREE: Evidence of long-term capacity to maintain commitment to active living beyond the contract period. Once the City's Updated Comprehensive Plan has been adopted, staff will take action to make appropriate changes to zoning ordinances that support active living as outlined in the Comprehensive Plan. Access to funds and decision-making power to implement projects, policies, and programs on an on-going basis include park dedication fees, development agrccmcnts, and funds allocated through the City's general fund. Thc City of Arden Hills has a strong history of planning as noted by the TCAAP Framework, ongoing comprehensive planning activitics, and the updated PTRC Vision Plan. 10 . . . Gily of Arden Hills BlueGrass BlueShield of Minnesota Active Gommunily Planning Grant #499 . F. GEOGRAPHIC SCOPE The City of Arden Hills covcrs nearly 9.4 square miles and is home to almost 10,000 residents and approximately 15,000 full time workcrs. The City is bounded by Interstate 35W to the west, Lexington Avenue to thc east, Ramsey County Road I to north, and Ramsey County Road D to the south. Highway 96, Interstate 694, and Snelling AvelHighway 51 bisect the community, which crcates at least ten unofficial neighborhoods. Although thc City is surroundcd by fully developed communitics, only the southern portion of Ardcn Hills is considered developed. The Twin Cities Anny Ammunition Plant (TCAAP), which occupics nearly four square miles ofthe City, has no residential or commercial . development at this time. While much ofTCAAP will remain open space, approximately 500 acres is likely to bc developed for residcntial, commercial, and office purposcs, Ardcn Hills has 15 parks that cover approximately 350 acres, including the Tony Schmidt Lakc Johanna Regional Park. Additionally, there are seven lakes eithcr wholly or partially within the City that providc numerous recreational opportunities. Ricc Creek flows through ilie TCAAP property in the northwestern corner of the City, and is proposed to be part of the open space corridor in TCAAP. . 11 .. c '= c = 0:: C '= = E e ~ e 0 0'"' U " .,5 " -<: - " .. ." = '" '" '" .... "" .. '"' 0.: ~ g~ N 0 ;;fa " B _ c :::c ~ c: c 0 ,,~ ~ "EO:':l ::g~ o .. %' .~ U..-..I.l.. e . ;; N 'c .. .~ [:!l.S 0" ~'" o " " w ~-g z"' " ~o ." " o " "' .. SU .. "0 ... " o ::l ,.,e ..0,= ~ o ... = ;; = o "' - " = 15 ." C ~ g . 8 :;. <c:; 00 0 00 0 00 ...c O~ ~ ~o- ~ ~<<i .n Vt v:t. \A. 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" o~ " '" .. e " ~ . o U " > . - ... e o l o " ~ " o E " c 8 .~ ~ g .~ ~~0 ......;::; ::: ~ ~ .~ ...Of- ~ o f- 3 o ~ o E< . ~ zz ~ o f- . E oa ::.il ~ o ... 0:0 0 0'00 <rifo 0 00:00 ...-;iN VtjtAl....,....,.VtVti""" '" vt,vt v.;v.:Vl- lA 010 0 qlo: 01 l,f)!O ci' ~p:~ S: w o .~ ~ 8 B o -" ~ ,; o o -" e- B - ~~ """ 8. 0 ,~, x ";j .~,'-Ll '0 c. 8.. ~f-o ~ ~:] ~ Cl p. ~ A"J ~:~,.q ~ - 0 rf ~I'~'~ E 1:: 2L tj, <1J E ~ ~ ~ ;5,8 or " c. '" ~ ~ o " ~ " ~ g ;SJE 00 o o .,; ~ ., ~ 00 00 6,fi a", ~ ., 00 ::;;0 .,; '" ., '" 00 0'" 0""; ,0 " 0." '>0';' " ... !lAlA 0: ~i 0, o 0, .0: " "" a a c5 o o~; t4! a o 0, o o ~. N '" o ~ ~ " @ , . o '" ,.; " " .,; ... '" o o o '" N ,,; N '" o o o o o .,; N '" . o '" ,..: ~ ..; " " 1'! , 8 . ~ . " ... ;g " "' w o ." ~ c " " . o -" ~ o .... . '3 E <B " o ;; " o o E <B " .E r . . . . . City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 E. COST PROPOSAL NARRATIVE Salaries Both thc Community Dcvc10pment Director and the City Planncr will have a portion of their time, that would otherwise be spent on other projects, dedicated to the active community planning project. It is estimated that 10% ofilie CD Director's time and 20% of the Planner's time will directly be spent over thc contract period towards activitics in relation to this grant. These estimates are bas cd on specifications listed in the RFP for time commitmcnts towards training, conducting meetings, research, and implementation activities. Fringe Benefits . Thc corresponding percentagc is reflected in ilic fringe benefit request for the two staff positions' . directly involved in the process. The cash-matching tiinge benefits are those that will bc paid by the City for the City Administrator and administrative support staff's time. Contractnal Services The City anticipates utilizing services from two consulting firms: Fran1 Peterson Law Firm, and Dahlgren, Shardlow, and Uban community planning and developmcnt consultants. The law firm's services will be used to ensure that all legal requirements are met in relation to incorporation of active living principles into the City's Comprehcnsive Plan Updatc. DSU will assist the City with thc planning aspects of incorporation ofthc active living principlcs. 12 City of Arden Hills BlueCrass BlueShield of Minnesota Active Community Planning Grant #499 Travel Because Arden Hills is locatcd in the metropolitan area, it is not anticipated that we would incur any overnight-stay costs associated with this grant. Therefore wc arc strictly rcquesting rcimbursement for mileage based on 4 training sessions. Equipment and Software The City is not requesting any funds for equipment or software. Other Office expenses: the amount requested in this category is an estimate of the cost of supplies nccded to incorporate the active living principles into the Comp Plan Update. Paper, printing costs, postage, and community meeting cxpenses, will be incurred to disseminate information to partners, including citizens, committees, commissions, local businesses, churches, schools, etc. Indirect Costs The City is not requesting funding for any indirect costs. However, we arc providing matching funds, both in-kind and cash, through indircct costs to cover expenses such as telephone, office space, utilities, salarics ofthe City Administrator and support staff, finance support, etc., which will be necessary to conduct this project. 13 . . . . . . KAREN C. BARTON 5067 Lyndale Avenue South Minneapolis, Minnesota 55419 612-824-5511 (home) 612-554-8424 (cellular) karencbarton@aim.com AREAS OF EXPERTISE ~ Management: Direction of staff, direction of committee and work groups, project management, program management, oversight of developmenUconsultant contracts, personnel training, government to business relations, policy development and implementation, general office management and records management. ~ Community and Economic Development: New Communities planning; business retention. expansion, and recruitment: economic and industrial outreach: Brownfields programs; community revitalization; housing inspection/code enforcement and rehabilitation; Community Development Block Grant and HOME programs; planning and policy development. ~ Public Relations: Marketing and promotions, special events coordination, media relations, public meeting coordination/facilitation, networking, excellent customer service abilities, daily public interaction. PROFESSIONAL EXPERIENCE 11/2005 - Present City of Arden Hills Community Development Director Arden Hills, MN . Supervise, plan, and organize activities in the areas of Planning, Inspections, Code Enforcement, and Community Development Supervise and assist the City Planner in developing and implementing land use plans, regulations, and policies Supervise and assist the Building Official and Building Inspector to ensure positive and effective enforcement of City plans, codes, policies, and ordinances Oversee all aspects of Economic Development and Redevelopment projects Oversee and coordinate economic development activities, marketing properties, and providing technical and administrative assistance to promote development and redevelopment Monitor developer compliance with Council directives and development contracts Perform a variety of special assignments and projects for the City Administrator and City Council Conduct research and prepare reports and recommendations on issues and projects as assigned Gather, interpret, and prepare data for studies, reports, and recommendations Provide technical assistance to City departments on projects and activities Staff liaison to Economic Development Committee Responsible for business outreach, retention, and expansion activities . . . . . . . . . . . 812004- 9/2005 City of Gresham Economic Development Manager Gresham, OR . Responsible for the oversight and management of both the City's Economic Development department and the Community Revitalization Department Conducted business recruitment, retention, and expansion activities Responsible for program marketing, public relations, and communication development Management and supervisory duties for a staff of five union employees Extensive regional economic development involvement and leadership Implemented a number of incentive programs for the City, including New Market Tax Credits, Vertical Housing Tax Credits, and Transportation Oriented Development. . . . . . KAREN BARTON Page Two . Staff liaison to City Council and a number of inter-jurisdictional work-groups Responsible for the development and implementation of several innovative new programs for the City, including a Rental Licensing and Inspection Program, and an Economic Development Loan Program Oversight of Brownfields program for the City of Gresham Development and Implementation of New Communities program involving the annexation and redevelopment of over 1500 acres. Management of over $2,000,0000 in Federal CDBG and HOME funding for the City Policy development Contract preparation Prepared annual budgets for both departments Ensured compliance with all HUD regulations. . . . . . . . . . 2002 - 2004 Anoka County COSG Coordinator Anoka, MN . Responsible for administration of the Community Development Block Grant Program for Anoka County Facilitated annual funding application process Reviewed applications and recommended funding Assisted with preparation of all HUD required reports including the Consolidated Plan, Action Plan, CAPER, Davis Bacon, URA, audits, accomplishments, and Urban Requalification application Ensured compliance with Davis Bacon, URA, AA/EEO, and MWBE regulations Responsible for project implementation/supervision Prepared contracts and ensured proper documentation Prepared Annual Budgets Conducted Monitoring Responsible for all financial processing and reporting associated with the program Proficiency in numerous softwares, including HUD's IDIS system. Involvement in development of Senior housing projects within the County HRA Worked with City's and Townships to facilitate applications and process. Acted as a staff liaison and provided assistance in a variety of capacities to jurisdictions. . . . . . . . . . . . . . . 1996 - 2002 BMW, LLC d/b/a Remedy Intelligent Staffing President/Chief Manager/Owner Eden Prairie, MN . Provided overall management, planning and leadership for multi-million dollar business Successfully grew business from $0 to over $3,000,000 in annual revenues. Responsible for organizing, directing, and coordinating all sales and operations of business Recruited, trained, lead, motivated, and supervised over 100 internal and contract employees in multiple offices Developed and maintained successful marketing and recruiting programs and campaigns Provided consultation services to business throughout the Twin Cities area Responsible for client retention, recruitment and expansion Extensive experience with all levels of business and negotiations Ensured all legal requirements, internal controls, policies, and procedures were in place and adhered to, including AA/EEO, work comp, co-employment, tax, and other Federal, State, and Local regulations. Developed and coordinated strategic planning process Developed goals for staff on a weekly, monthly, quarterly, and annual basis Provided strong leadership to slaff through example, positive feedback, and on-going motivation Responsible for all financial aspects of business. . . . . . . . . . . . . . . . . KAREN BARTON Page Three 1994 - 1996 Hennepin County Office of Planning and Development Senior Planning Analyst Minnetonka, MN . Administered housing rehabilitation loan program for the County . Performed housing inspections and developed scope of work for rehab . Developed work specifications for rehab construction . Qualified applicants for ioan program . Acted as a liaison between Homeowners and contractors . Monitored construction to ensure quality performance and timely completion . Authorized release of funds . Ensured compliance with HUD regulations . Provided accessibility consultation and design services for elderly and disabled homeowners 1992 -1994 City of Crystal Housing Official Crystal, MN . Designed, developed and implemented rental licensing and point-of-sale programs for the City Developed policy and procedural guidelines associated with programs Performed inspections and prepared compliance orders for corrective action Conducted education meetings and seminars for homeowners, landlords, contractors, and realtors, Made staff presentations to City Council regarding success of programs Developed and implemented a city-wide Home and Garden contest Organized monthly meetings for rental property owners and managers . . . . . . 1990 -1992 City of Brooklyn Center Housing Inspector Brooklyn Center, MN . Responsible for the licensing and inspection of all rental dwellings in the City Prepared compliance orders for corrective action and ensured follow-through to completion Performed HUD Section 8 inspections Organized monthly meetings for rental property owners and managers Assisted with revision of Property Maintenance Code . . . . 1983 -1990 Miller & Schroeder Financial, Inc. Office Assistant Bloomington, MN . Provided reception and back-up secretarial services Assisted with preparation and distribution of financial prospectuses Supervised 4 office assistants . . EDUCATION AND TRAINING 1990 University of Minnesota Minneapolis/St. Paul, MN Bachelor of Science Mound-Westonka High School Mound, MN Diploma Northwest Economic Development Course (35 hours, accredited) International Economic Development Councii International Development Council Housing Finance (accredited) Certified Housing Inspector 1984 2005 1995 1994 KAREN BARTON Page Four . AWARDS ,/ Minnesota Association of Housing Code Officials Outstanding Service Award ,/ Minnesota Association of Housing Code Officials Achievement Award ,/ City of Crystal Outstanding Service Award ,/ Rookie Office of the Year award for sales and service ,/ Numerous outstanding sales and service awards AFFILIATIONS . East Metro Economic Alliance . Regional Partners . Metro Housing . Columbia Corridor Association . North Metro Chamber of Commerce . . . . . JAMES R. LEHNHOFF 3200 Emerson Ave S, Apt 206 Minneapolis, MN 55408 (612) 396-1828 Jrlehnhoff@yahoo~com EDUCATION Master or Urban and Regional Planning in Land Use Planning: May 2004 Land UselEnvironmentallComprehensive Planning Concentration University or Minnesota Twin Cities, Hubert H. Humphrey Institute of Public Affairs Minnesota Chapter of the American Planning Association 2004 Outstanding Student Award Judge Gerald W Heaney Fellowship Recipient Bachelor of Arts in Geography: May 2002 Minor in Business AdminIstration University of MiIlllesota Duluth Summa Cum Laude Skills Profile . Two years experience writing and presenting staff reports and information to planning commissions; city councils; and other city, township and cOlmty commissions and committees. Accustomed t~ working under pressure with strict deadlines for multiple projects and clients. Two years experience in zoning administration, site plan review, and code enforcement Six years of experience with ArcView, Microsoft Office, and Census data Experienced teamplayer; strong individual and public relation skills with academic and professional plaruling organizations. Interview, survey, and writing experience with research and profes.sional organizations. Graduate tnlining in planning theol}', conccpt<;;, and tedmiques; land-use law; environmental and infrastl1lcturc planning; participatory management: and urban geography . . . . . . PLANNING/GOVERNMENT ExPERIENCE Community Growth Institute (www.communitygrowth.com). Planning consultingjirm Associate Planner, June 2003 - present . Researched, wrote, and presented staff reports for variance, conditional use, subdivision, and rezoning applications for the cities of Motley, East Gull Lake, Emily, and Garrison . Led the comprehens.ive platUllng process for Long Lake Township, and the City of Garrisoil. Led and wrote the updated comprehensive plan for the City of Baxter. Facilitated discussions, researched demographics, and developed strategies for the comprehensive planning process. . Assisted with the comprehensive plans in the cities or East Gull Lake, Battle Lake, Ottertail, Frazee, and Crow Wing Township. . Corresponded with city officials, developers, residents, and businesses regarding zoning ordinance questions, variance and conditional use applications, code violations, and compliance with conditions for approved variance and conditional use applications. . Reviewed site plans and provided feedback to applicants for development proposals. . Wrote ordinance amendments to meet city goals and to conform to Minnesota State statutes. . Posted required public notices and coordinated webpages for multiple cities. Brainerd Lakes Area Conservation Collaborative GIS & Planning Consa/tant, February 2004 ~ September 2004 . Researched, wrote report, and created maps for "Inventory and Assessment of Natural Resources in Crow Wing County: A Framework for Conservation aod Recreation Planning." . Gathered data and identified potential priority conservation and recreational oppOlnmiry areas in the Crow Wing County region. . Created a methodology to prioritize conservation areas based 00 significant ecological features. . Presented report to Crow Wing County commissioners for use in the County's long-tenn plalUling framework, parks plan, and ordinance update project. RELATED ExPERIENCE Univenity of Minnesota Hubert H. Humphrey Institute Teaching Assistant, September 1003 - May 1004 . Prepared lessons and evaluated student performance for Introduction to Planning as well as Land Use and Transportation Planning. . Assisted student research projects. . City of Saint Paul., MN, Parks and Recreation Depanment Project Coordinatorllntem, June 1001 - August 2003 . Designed a procedUTe~ form, and database to evaluate recreational programming in Saint Paul. . Created custom maps of the city park system using ArcYiew 3.L . Analyzed the demographics for recreation planning. . Updated and enhanced the Parks and Recreation web pages, State and Local Policy Program, Univenity of Minnesota Huhert I/. Humphrey Institute Research Assistant, June 1002 - May 2003 . Assessed the use of technology in transportation systems for selected bUSInesses in Minnesota. . Prepared and presented a report in May 2003 on technology use in transportation at the Intelligent Transportation Systems conference in Minneapolis. . Gained knowledge ofthe industry cluster concept and intelligent transportation systems_ . Assisted organizing a national conference at the University of Minnesota Humphrey Institute on the role of knowledge in rural industries. Bureau of Business and Economic Research, University of Minnesota Duluth Research Assistant, September 1999 - May 1002 $ Collected, analyzed, and distributed economic infonnalion regarding Duluth, Nortbeast Minnesota, and the Stale ofMiJUlesota economy to northeastern Mirmesota businesses and public agencies. . Maintained the GIS database and produced custom maps for various research reports. . Wrote economic and demographic reports for publication focusing on the 2000 Census. . National Geographic Society, Washington D.C. Production Assistant Intern, May 2001 - August 2001 . Managed the redesign and database conversion of the National Geographic Expedition website. . Coordinating external database developers, internal designers, quality control experts and the Expeditions staff. http://www.nationalgeographic.com/ngexpeditions. . Wro(e articles and created maps for the Travel and Kids web sites; also maintained, updated, and redesigned these respective web sites. COMPUTER SKillS ArcGlS 8.X ArcView 3.3 W ordlW ord Perfect Photosbopllllustrator ExcellQuattro Pro Dreamweaver Access Pov.:erPoint GPS SElECTED ACADEMtC REPORTS . Golden Valley 2035.- A New Vision/or Down/own Gorden Valley and the 1-394 Corridor- Written for and presented to the City of Golden Valley as a group project for a final capstone workshop at the Humphrey Institute. . Envision Golden Valley-- Analysis and Recommendations - Evaluated the public participation component of the Envision planning process in the City ofGoJden Valley. A team project presented to the Golden Valley assistant cily manager. . U~Pass: Is the V-Pass Affecting Student Residential Loca/ions in the Twin Cities? - Analyzed student residential locations to determine if students were shifting residential locations closer to bus lines after the introduction of the V-Pass program at the University of MinnesotJ_ . Analysis o/Community Land Trusts for the WhiUier Neighborhood- Identified the merlls and problems of land trust housing and the potential impact on the Whiltier neighborhood of Minneapolis. ^ team project presented to the Whittier Neighborhood. . . . . ~ ~~HILLS Jacob Bland BlueCross BlueShield of Minncsota PO Box 64560 Saint Paul, MN 55164-9758 Dear Mr. Bland: Thank you for the opportunity to apply for the Active Community Planning Grant with Prevcntion Minnesota and BlucCross B1ueShieId. Maintaining a healthy community is important to everyone working for and living in the City. The City Administrator, the Community Development Director, and City staff are committed to providing a high quality of life to all of the residents, workers, and visitors in Arden Hills. As part of that commitment, the Arden Hills staff agrccs to attend the active community plarming training sessions and to promote activc community planning through policy-making and the built environment where practical. Furthcrmore, staff will providc support to thc City's elcctcd officials to help implcment active planning into the community. Sinccrely, Michclle Wolfe City Administrator Karen Barton Community Development Director City of Arden Hills . 1245 West Highway ()6 . Arden "ilk l\lN . 55112-5743 Phone 651.634.5110 . Fax (}51.()34.5137 . www.ci.ardcu-hills.mn.us ~ ~~HILLS April 19, 2006 Jacob Bland B1ucCross BlueShield of Minnesota PO Box 64560 Saint Paul, MN 55164-9758 Dear Mr. Bland: Thank you for the opportunity to apply for the Active Community Planning Grant with Prevention Miwlesota and BlucCross B1ueShieJd. A longstanding goal of the City of Arden Hills has been to providc a quality place to live, work, and play to all rcsidents. As the needs of residents and businesses evolve, we at Arden Hills understand the importance to responding to those needs in order to continue providing a place that rcsidents want to live, work, and play throughout their lives. I, as an elected official, of thc City of Arden Hills am committed to incrcasing the value and opportunities to the residcnts of and people working in Arden Hills. Whcre appropriate, we will strive to incorporatc activc living principles into policy-making and the built cnvironment. S incercl y, Mayor Bevcrly Aplikowski Cit:y of Arden Hills . 1245 'Vest Highw:lJ' 96 . Arden Hills, l\JN . 55112-5743 Phone 651.634.5120 . Fax 65I.()34.S137 . ".w,",:.ci.ar"den-hills.mn.us . . . . . . ~ ~~HILLS April 19, 2006 Jacob Bland BlueCross BlueShield of Minnesota PO Box 64560 Saint Paul, MN 55164-9758 Dear Mr. Bland: Thank you for the opportunity to apply for the Active Commwlity Plarming Grant with Prevention Minncsota and BlueCross BlueShield. A longstanding goal of the City of Arden Hills has becn to provide a quality place to live, work, and play to all rcsidents. As the needs of residents and businesses evolve, we at Ardcn Hills understand the importance to responding to those nccds in order to continuc providing a place that residents want to live, work, and play throughout their lives. I, as an elected official, ofthc City of Arden Hills am committed to increasing the value and opportunities to the residcnts of and people working in Arden Hills. Where appropriate, we will strive to incorporate active living principles into policy-making and thc built cnvironment. Sinccrely, Gregg Larson City Council Member City of Arden ((ills . 1245 West Highway 96 . Arden Hills, MN . 55112-5743 Phone 651.634.5120 . F:IX 651.634.5137 . www.ci.3rden~hills.mn.us ~ ~~HILLS . April 19, 2006 Jacob Bland BlucCross BlueShield of Minnesota PO Box 64560 Saint Paul, MN 55164-9758 Dear Mr. Bland: Thank you for the opportunity to apply for the Active Community PI arming Grant with Prevention Minnesota and BlueCross BlueShicld. A longstanding goal of the City of Arden Hills has been to provide a quality place to live, work, and play to all residents. As the nccds of residents and businesses evolve, we at Arden Hills undcrstand the importance to responding to those needs in order to continuc providing a place that residcnts want to live, work, and play throughout their lives. . I, as an clccted official, ofthe City of Arden Hills am committed to increasing the value and opportunitics to the residents of and people working in Arden Hills, Wherc appropriate, we will strivc to incorporate active living principles into policy-making and the built environment. Sincerely, Brenda Holden City Council Member . Cil.V or Arden Hills . 1245 'Vest Highway 96 . Arden Hills, MN . 55112-5743 Phone 651.634_5120 . Fax 651.634.5137 . W\,"w.ci.arden-hills.mn.us . . . ~ ~~ILLS April 19, 2006 Jacob Bland BlucCross BlueShield of Minnesota PO Box 64560 Saint Paul, MN 55164-9758 Dcar Mr. Bland: Thank you for the opportunity to apply for the Active Community Planning Grant with Prevention Minnesota and BlucCross BlueShield. A longstanding goal ofthe City of Arden Hills has been to provide a quality place to live, work, and play to all residents. As the needs of residents and businesses cvolve, we at Arden Hills undcrstand the importance to responding to thosc needs in order to continue providing a place that residents want to live, work, and play throughout their lives. I, as an elected official, of the City of Arden Hills am committed to incrcasing the value and opportunities to the residents of and people working in Arden Hills. Where appropriate, we will strive to incorporate activc living principles into policy-making and the built environment. Sincerely, City Council Mcmber David Grant City or A."den Hills . 1245 West Highway 96 . Arden Hills, j\.IN . 55112-5743 Phone 651.634.5120 . Fax 651.634.5137 . www.d.arden-hills.mn.us ~ ~~ILLS April 19, 2006 Jacob Bland BlueCross BlueShicId of Minncsota PO Box 64560 Saint Paul, MN 55164-9758 Dcar Mr. Bland: Thank you for the oppottunity to apply for the Active Community PI arming Grant with Prevention MilUlesota and BlucCross BlueShield. A longstanding goal of the City of Arden Hills has been to providc a quality place to live, work, and play to all residcnts. As the needs of residents and busincsses evolve, we at Arden Hills understand the importance to rcsponding to those nccds in order to continue providing a place that residents want to live, work, and play throughout their lives. r, as an elected official, ofthc City of Arden Hills am committed to increasing thc value and opportunities to the rcsidcnts of and people working in Arden Hills. Where appropriatc, wc will strive to incorporate activc living principles into policy-making and the built environment. Sincerely, Vince Pellcgrin City Council Member Cit,y of Arden Hills. 1245 'Vest Highw:IY 96 . A."den Hills, l\lN . 55l12-5743 Phone 651.634.5120 . .'ax 651.634.5137 . www.c-i.arden-hills.mn.us . . . . ~ ~~HILLS April 13,2006 Purchasing Department Blue Cross Blue Shicld Mmnesota 3535 Blue Cross Road Eagan, MN 55122 The understgned certifies that: I. Applicant, including all partners and subcontractors, has not had a direct contractual relationship with a tobacco company within the past five (5) years. 2. Applicant, including all partners and subcontractors, does not currcntly have a direct contractual relationship with a tobacco company subsidiary, affiliate, or parent company. 3. If awarded thc Blue Cross contract, Applicant, including all partners and subcontractors, will not pursue or accept a contract with a tobacco company, subsidiary, affiliate, or parent company for the duration of the contract with Blue Cross. . In addition, please include in this letter disclosure of: 4. Any direct contractual relationship between Applicant, including all partners and subcontractors, and a tobacco company within the past ten (10) years. 5. Any direct contractual relationship between Applicant, including all partners and subcontractors, and a tobacco company subsidiary, atliliate, or parent company within the past five (5) years. 6. Any subcontracting relationship between Applicant, including all partners and subcontractors, and a tobacco company, subsidiary, affiliate, or parent company within thc past five (5) years. City of Arden Hills 1245 West Highway 96 Arden Hills MN 55112 Phone 651.634.5120 Fax 651.634.5137 41-6008992 \ ./ i l}y:.../r~-' (-------//; ~--::.:-, pment Director / . City of Arden Hills . 1245 West High\'llaj' 96 . Arden Hills. MN . 55112R5743 "II-leu!! iIlLI-U;'ldldcllllilbJ'l::mnilrg\Coff1!iluniLY L~veIOpmCm\\JranlS\lScl::S::) l.Jrant H4'JY l.ontllf"t ollntere~1 torm Letter.doc Phone 6~L634_:'l120 . Fax 6.:'11.634.5137 . w'ww.cl.ardcn-h.ls.mn.lIS