HomeMy WebLinkAboutCCP 08-21-2006
Mayor:
Beverly ApIikewsJd
COlUIclImembers:
David GraDt
BfendaBolden
GftK.Lanml
Viueent PeHegrin
Ard..:BillsCity€oulleil: .
~ORKSESSION
. 5:00 p.m.
MotJday, August 21, 2006
Agenda
1. Call to Order
2.
Al!:enda Items
A. Ramsey County SheriflllJ)epat1meJlt
Anuual Update
B. ClP Update
~hlfr~ters
UndenJwriff George
Altelld()iferlMichelle Wolftt
Kris Gigo
C. 2007 Budget Update
MichelleW~
Heads' .
MicheHe Wolftt
Michelle Wolfe
D. Auditor RFP Update
E. PubJic btpat at City Coaadl~
3. AdioDr---t ..
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~~HILLS
MEMORANDUM
DATE;
TO:
FROM:
SUBJECT:
AGENDA ITEM: 2A
August 21, 2006
Mayor and City Council ,. )
Michelle Wolfe, City Administrator ~
Work Session Discussion: Ramsey County Sheriff's Department Update
It has been quite some time since we have invited RCSD to a Council Work Session so I invited
them to attend the August 21 meeting. In July I asked Council for input as to questions you have
for the Department or issucs you would like to discuss. As of this writing I heard from one
Council member and forwarded those items to RCSD.
I would anticipate discussion on two items in addition to Council questions and concerns:
1. 2007 Budget
2. Administrative Tags
2007 BUDGET
I don't have a revised RCSD Department budget at this time, but the first draft would have been
a 4.34% increase for the city of Arden Hills. However, at the July meeting of the contract cities,
the City Manager's directed that the new power shift patrol Deputy position (5/1106 start date) be
removed from the budgct. Oncc that is removed the 4.34% will be decreased somewhat.
Other items of note in the 2007 budget include:
Full year of the 2nd Traffic Deputy (which was implemented in the 2006 budget)
1 % Salary increase
PERA increase to 11.7%
Insurance Benefit Increases
Increase in Motor Vehicle Supplies
A summary sheet datcd 6/15/06 is attached for your reference.
ADMINISTRATIVE TAGS
As I've mentioned in some previous correspondence, the RCSD and contract cities have been
studying the possibility of implementing administrative tags. A draft ordinance has been
prepared for the cities to review but details are still being reviewed by staff and legal counsel.
Page 2 of2
While RCSD is present for our Work Session, you may want to ask questions about the possible
benefits of implementing such a system. It is being contemplated for a limited number of
violations, such as parking and possibly for moving violations in the lower speed categories. e
Arden Hills Community Development Department is also interested exploring the possibility of
implementing administrative tags for certain code violations. During this Work Session
discussion, it would be helpful to determine if Council is supportive of staff continuing to study
the possibility of using administrative tags. I've included some background information for your
revIew.
For Council's information I've also included a copy of our current Agreement for Law
Enforcement Services, which expires at the end of2006.
Attachments
Ilmetro-inetlardenhills\AdminICity AdministratorlMemoI2006\8-21-06 Memo RE Ramsey County Sheriff's
Department. doc
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i r..J
. ARDEN HILLS %CHANGE EST COST 2007 EST COST 2006 EST COST 200S EST COST 2004
PATROL DEPUTIES $610,836.S2 $S88,27333 $561,23951 $S47,028.40
INVESTIGATION DEPUTIES $78,349.94 $76,899.51 $69,936.68 $68.981 61
PROPERTY FLEET ASST $10,076.72 $9,974.76 $9,54231 $8,668.35
EQUIP&MAINT $71,393.77 $67,256.85 $S9,93767 $62,81952
TRAFFIC DEPUTY $16,776.26 $1S,41S.63 $14,3S4.01 $14,158,8S
TRAFFIC DEPUTY #2 $9,743.72 $6,572.33
CRIME PREV $15,920.77 $lS,64800 $14,9162S $12,80581
RADIO CHARGE $0.00 $0.00 $31,596,60 $32,851.43
ESTIMATED REVENUE ($4S,42327) ($44,31686) ($50,123.04) 1$42,77867)
SUB TOTAL :>186577.711
TOTAL 4.34% $767,674.41 $735,723.SS $711,400,00 $704,S3530
GEM LAKE
PATROL DEPUTIES $49,680.60 $47,821,82 $45,62358 $44,476.83
INVESTIGATION DEPUTIES $6,67396 $6,S50,41 $S,9S7.31 $S,S41.26
PROPERTY FLEET ASST $8S835 $849,66 $812.83 $696,32
EQUIP&MAINT $S,965.19 $S,619.53 $S,00799 $5,248,78
TRAFFIC DEPUTY $1,369.50 $1,260,19 $1,17305 $1,147.0S
TRAFFIC DEPUTY #2 $4,87186 $3,286.17
CRIME PREV $1,03287 $1,01517 $967.70 $793.04
RADIO CHARGE $0.00 $0.00 $2,691.44 $2,63894
ESTIMATED REVENUE ($3,942.79) ($3,771.75) ($4,09778) ($3,463.96)
SIIB TOTAL ~~~.2J!)_%
TOTAL 6.]9"'/0 $66,509.54 $62,631.20 $S8,13612 $S7,07826
eLITTLE CANADA
PATROL DEPUTIES $6S9,49877 $635,98S.04 $606,780.67 $591,112,00
INVESTIGATION DEPUTIES $94,718.91 $92,965,46 $84,547.94 $94,432,3S
PROPERTY FLEET ASST $12,181.96 $12,058.70 $11,53S91 $11,866.53
EQUIP&MAINT $71,38700 $67,2S0,47 $S9,931.99 $62,813.S6
TRAFFIC DEPUTY $18,240,4S $16,861.67 $15,702.00 $15,841_15
TRAFFIC DEPUTY #2 $24,3S931 $16,430.83
CRIME PREV $17,441.68 $17,142.86 $16,341.20 $1S,069.68
RADIO CHARGE $0.00 $000 $38,197.81 $44.971.9S
ESTIMATED REVENUE ($50,166.87) ($48,745.74) ($S4,408,8S) ($47,328,43)
SUB TOTAL SlI55,228.Jl
TOTAL 4.66"'/., $847,661.20 $809,949.28 $778,628.66 $788,778.79
NORTH OAKS
PATROL DEPUTIES $365,377.89 $3S2,67058 $336,459.2S $319,884,46
INVESTIGATION DEPUTIES $27,82134 $27,30630 $24,83387 $25,592.82
PROPERTY FLEET ASST $3,578.1S $3,S41.94 $3,388.39 $3,216.04
EQUIP&MAINT $43,99131 $41,442.22 $36,932.31 $37,750.04
TRAFFIC DEPUTY $9,S48.36 $8,624.S7 $8,037.S6 $7,79254
TRAFFIC DEPUTY #2 $4,871.86 $3,28617
SECURITY CSO $64,963.58 $36,741.64
CRIME PREV $S,91893 $S,817.S2 $5,S45.47 $4,871.67
RADIO CHARGE $0.00 $000 $11,219.66 $12,188.19
ESTIMATED REVENUE ($2S,971.S7) ($2S,326.S3) ($28,6S2.13) ($23,986.54)
SUB TOTAL HH.~8:'-I,"
TOTAL 10.35% $501,099.83 $454,104,41 $397,764.36 5387,309.22
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6/14/2006 PAGE 1
SHOREVIEW .
PATROL DEPUTIES $1,138,S22A7 $1,096,S06.83 $1,046,118.41 $1,019,615.52
INVESTIGATION DEPUTIES $147,399.77 $144,671.08 $131,571.90 $136,986.40
PROPERTY FLEET ASST $18,9S7.33 $18,76S.S2 $17,951.96 $17,213.9S
EQUIP&MAINT $132,803.57 $12S,10824 $111,493.43 $116.8S411
TRAFFIC DEPUTY $31,41420 $28,87S46 $26,887,44 $26,747.76
TRAFFIC DEPUTY #2 $24,3S9.31 $16,43083
CRIME PREV $3S,214A6 $34,61113 $32,992.60 $29,109.9S
RADIO CHARGE $0.00 $0.00 $59,44270 $6S,237.67
ESTIMATED REVENUE ($8S,37803) ($83,1942S) ($93,927.77) ($80,S70.30)
SUR TOTAL 11,.Jn)l'l7.~'1
TOTAL 4.45"/0 $1,443,293.07 $1,381,77482 $1,332,530.66 $1,331,19S06
VADNAIS HEIGHTS
PATROL DEPUTIES $S87,636.07 $566,S20.94 $540,502.11 $S18,48S80
iNVESTIGATION DEPUTIES $97,9S7.16 $96,143.77 $87,438.47 $87,S59.05
PROPERTY FLEET ASST $12,S98.43 $12,47096 $11.930,30 $11,002.82
EQUIP&MAINT $64,708.28 $60,9S8.7S $54,324.96 $55,97894
TRAFFIC DEPUTY $16,704.39 $1S,S35.94 $14,460.77 $14,120.97
TRAFFIC DEPUTY #2 $19,48744 $13,14466
CRIME PREV $20,307.84 $19,959.91 $19,026,S2 $16,468.58
RADIO CHARGE $0.00 $000 $39,S03.71 $41,698.6S
ESTIMATED REVENUE ($4S,63627) ($44,39647) ($49,435.19) ($42,04068)
SUR TOTAL :SJ~J,2I~J.~
TOTAL 45]'%.. $773,763.34 $740,33846 $717,751.6S $703,274.13
WHITE BEAR TOWN e
PATROL DEPUTIES $519.282.37 $500,43455 $477,445.99 $449,00104
INVESTIGATION DEPUTIES $61,66S.03 $60,S2348 $S5,04341 $S1,64741
PROPERTY FLEET ASST $7,93084 $7,8S060 $7,SI0.24 $6,490.10
EQUIP&MAINT $S8,4S0.89 $SS,06395 $49,071.66 $49,S1S.06
TRAFFIC DEPUTY $14,134,06 $12,958.54 $12,071.08 $11,45986
TRAFFIC DEPUTY #2 $9,743.72 $6,S72.33
CRIME PREV $1S,36S.68 $1S,102.42 $14,396.18 $12,14946
RADIO CHARGE $0.00 $0.00 $24,867.99 $24,S9628
ESTIMATED REVENUE ($38,412.20) ($37,46340) 1$41,85524) ($34,831.42)
SUR TOTAL SIH>2Ji9~.82
TOTAL 4.37% $648,160.41 $621,042.46 $S98,551.31 $S70,027. 79
CONTRACT EST/MATE 5,05% $5,048,161.80 $4,80S,S64.19 $4,S94,76277 $4,542,19B.SS
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6/14/2006
PAGE 2
BOB FLETCHER
.RAMSEY COUNTY SHERIFF
425 Grove St.
St. Paul, MN 55101-2418
Telephone: (651) 266-9300
Telefacsimile: (651) 266-9301
June 14,2006
Michelle Wolfe
City Manager
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Ms. Wolfe,
The Ramsey County Sheriffs' Department has reviewed a number of Administrative
Citation programs around the State of Minnesota. Through research conducted by the
League of Minnesota Cities there arc numerous jurisdictions that have developed and
administered these successful programs. Administrative Citation programs exist in the
Cities of:
e
Ada
Center City
Delano
Eagan
Eagle Lake
Foley
Grant
Greenwood
Hutchinson
Lake Elmo
Lester Prairie
Mahtomedi
Mora
e
Spicer
Wheaton
Alexandria
Annandale
Austin
Bayport
Bemidji
Benson
Braham
Cambridge
Champlin
Crystal
Duluth
Excelsior
Falcon Heights
Glyndon
Ham Lake
Thief River Falls
Hawley
Isanti
Lakeville
Minneapolis
Minnetonka
Moose Lake
Mounds View
New Hope
Owatonna
Plymouth
Richfield
Stillwater
Hastings
Shakopee
Shoreview
Shorewood
Waite Park
Wayzata
White Bear
Woodbury
Oakdale
ADULT DETENTION OlVtStON (651) 266-9350 . CIVil PROCESS (651) 266-9330 . PATROL DIVISION (651) 481-1317 . WARRANTS (651) 266-9320
~)
The Sheriff's Department believes there are numerous benefits to such programs that
include:
.
. More visibility in the community due to more violator contacts.
. Better educational tool to change negative driving conduct.
. Enforcement that allows for monetary penalties beyond a warning citation, and
less than imposed criminal fines by the court system.
. Addressing speed violations at a lesser threshold at five to ten miles over the
speed limit.
· Administrative citations would not record to the driving record.
. Program administered by the Sheriff's Department as a stand-alone program not
intergraded into any existing Administrative City Ordinance.
. Decreased court costs.
. Additional revenue returned to the City or applied to offset Law Enforcement
costs.
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This program would have some financial cost to printing of the tag books and some
clerical tracking of those tags. There is a potential controversial issue with these
programs that involve legislative or court challenges.
Having researched and reviewed other administrative citations programs the Sheriff's
Department recommends the implementation of this law enforcement tool that would
benefit the Contracting Cities and the public. Attached is a sample recommended
ordinance for your review and consideration.
Sincerely,
b. ~~'-^'--
George Altendorfer
Division Commander
Patrol Division
Ramsey County Sheriff's Department
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Memorandum
MOUNDS VIEW POLICE DEPARTMENT
.
Date:
12-6-05
To:
Kurt Ulrich, City Administrator
From:
Police Chief Mike Sommer
Re:
Administrative Offenses
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This memo is to review our use of administrative offense citations and discuss the issues associated
with their use. The administrative offense is typically a petty misdemeanor level offense for which
the city imposes a fine. Using the administrative offenses for these types of offenses has becn
referred to as "warnings with a consequence." Prior to the administrative oflense option many of
these lesser offenses were dealt with by a warning from the police officer. Having the
administrative offense option gives the police a level of eonsequence between nothing (warnings)
and getting hit with a large fine. The fine imposed for thc usc of an administrative offense is
significantly less then a fine that would be imposed with the corresponding state citation for the
same offense. For example, with a state citation, speeding by traveling 35 miles an hour in a 30
mph zonc carries a fine of$1 05, while the city administrative offense carnes a fine of$40 for the
same violation. Police Officers have been concerned about the financial impact the large fine
associated with the state citation would have on residents and have shown some reluctance to issue
such citations. Many people working for minimum or minimal wages cannot afford a $] 05 fine.
We regularly here how congested our court system is. Administrative citations have removed many
minor offenses from that system freeing court staff for more serious cases. The administrative
citation does not go on one's driving record and opponents have argued this gives an inaccurate
picture of one's true driving record. I would point out that verbal and written warnings do not go on
one driving records either. Opponents have accused cities of using administrative offenses to raise
revenue. Citations are not moneymakers for cities, whether they are administrative or court
citations. They do not pay the cost of the officer's time, the records clerk's time, the prosecutor's
costs or equipment costs involved in issuing the citation. Opinions from the state auditor and the
attorney general's office suggest that cities and towns do not have the authority to enact ordinances
to allow for administrative citations. This issue may ultimately be resolved by Ihe Legislature. The
Minnesota Chiefs of Police Association recommends that the Legislature resolve this issue by
enacting legislation to give clear authority to local units of government to pa~s ordinances allowing
law enforcement to use administrative citations. To date, although there have been a number of
legislative bills proposed which either prohibited or allowed administrative citations, none have
passed. The City of Mounds view currently uses administrative citations for the following offenses:
1. Speeding 5 No Parking 2 A.m.- 7. Snowbird Parking
- 2. Semaphore 6A.m. 8. Truck Parking
3. Stop Sign 6. Fire LaneIHydrant 9. Handicapped
4. Illegal Lane lJ se Parking Parking
Memorandum
MOUNDS VIEW POLICE DEPARTMENT
10. Parking within 30
ft. of Stop Sign
11. Other Illegal
Parking
12. Load limit Violation
13. Leaving Keys in
ignition
14. Expired Plates
15. Plate/Tahs Missing
16. Seatbelt Violation
17. Animal Ordinance
Violations
18. Loud Party Is/Noise
Ordinance
19. fireworks
20. Trespass
21. Park Ordinancc
22. Snowmobile
Ordinance
23. Loitering
24. Public Nuisance
25. Beer/Alcohol in
Public
26. Housing Code
27. House Numbers
28. Streets and
Driveways
29. Garbage, Illegal
Dumping
30. Zoning Violations
31. Buildings and Fire
Codes
32. Wetlands
.
During 2004 the Mounds View Police Department issued a total of 1684 administrative citations. A
partial list of other cities using the administrative offense include:
Ada
Center City
Delano
Eagan
Eagle Lake
Foley
Grant
Greenwood
Hutchinson
Lake Elmo
Lester Prairie
Mahtomedi
Mora
New Hope
Spicer
Wheaton
Alexandria
Annandale
Austin
Bayport
Bemidji
Benson
Braham
Cambridge
Champlain
Crystal
Duluth
Eagan
Excclesior
Falcon Heights
Glyndon
Ham Lake
Hastings
Hawley
Isanti
Lakeville
Minneapolis
Minnetonka
Moose Lake
Mounds View
New Hope
Oakdale
Owatonna
Plymouth
Richfield
Stillwater
Thief River Falls
Shakopee
Shoreview
Shorewood
Waite Park
Wayzata
White Bear Lake
Woodbury
e
The administrative citation is a practical solution to the offenses it covers. I will keep you informed
on any legislative activity that I become aware of pertaining to our continued use of administrative
citations.
Please contact me if you have any questions.
Thank you.
MS
CC: Mayor and Council Members
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702.0]
a. 609-J5 Gambling; De/initions.
b.Ao~.755 Act of Or Relating to
/ I
S~6 Cri",~A~'R_tiOO.
a. 609.77 False nfonnation to
"
Su d.
rurications Systems.
Subd.
\
a.
\
b. 609.8] Misconduct ofPav>'11 -rokers.
c. 609.815 Misconduct ofJunk Or Secondhand Dealer.
.~ d. 609.82 Fraud in Obtaining Credit (1988 Code 9300.01)
702.02: ADMINISTRATIVE OFFENSESl:
702.02
/
/
\
Subd. I. Definition of Administrative Offense: An admilristrative offense is a violation of a
section, subdivision, paragraph or provision of this Code when one performs an act
pmlribited, or fails to act when such f"j]llTe is thereby prohibited and is subject to the penalty
set forth in Section 104.0] of this Code, and the schedule set forth hereafter. (1988 Code
9400.01)
Subd.
2. Misdemeanors and Administrative Offenses: Offenses that arc decJaJed misdemeanors
by this Code may be charged as administrative offenses, at the election of the City, when
notice of violation is issued pUTSuant to subdivision 3 Oflhis Section and there is a scheduled
penalty established herein. (1988 Code 9400.09)
J See also subdivisions 104.01(3) and (6) oftbjs Code.
I
/
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702.02 702.02
.
Subd. 3. Notice of Violation: Any member of the City Police DepaJtrnent and/or any other person
employed by the City with authority to enforce thjs Code! shall, upon determining that there
has been a violation, notifY the violator or person responsible for the violation or, in the case
of a vehicular violation, by attaching to said vehicle notice of the violation, said notice
setting forth the nature, date, time of the violation, the name of the official issuing the notice
and the amount of the scheduled initial penalty and, where applicable, any charges relating
thereto.
Subd. 4. Scheduled Penalties; Penalties Imposed: Penalties shall be imposed for a violation of the
scheduled administrative offenses according to a schedule established by resolution of the
City CounciL (1988 Code !)400.09)
Subd. 5. Payment of Fine; Late Charges:
a Once such notice is given, the person responsible for the violation shall, within seven (7)
days of the time of issuance of the notice, pay full satisfaction of the stated violation
schedule to the City Finance DireetorfTreasurer.
b. The penalty may be paid in person or by mail, and payment shall be admission of the
violation.
c. A late chaJge shall be imposed for each seven (7) days the penalty remains unpaid aft_
the first seven (7) day period. (19&8 Code S400.02)
Subd. 6. Failure to Pay: If a violator fails to pay the penalty imposed, the Clerk-Administrator
may order the issuance of an ordinance complaint as authorized by la~, and the violation
shall be processed as a crime by the Ramsey County Municipal Court as provided for in
Minnesota Statutes, section 488AJ8, subdivision 7(2). (1988 Code !)400.05)
Subd. 7. Hearing:
a. Request for Hearing: Any person aggrieved by this Section may request, within seven (7)
days of the time of issuance of the notice, to be heard by the hearing o nicer who shall hear
and determine the grievance. (1988 Code !)400.04)
I See subdivision 104.01(6) of this Code for enumeration of officials and specific citations each is authorized to
iSSU: e
M.SA ~]2.86L
City of Mounds Vjf!W
702.02
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70202
b. Hearing Officer: The Clerk-Administrator shall be the hearing officer, and the Clerk-
Administrator or a designee is authorized to hear or determine a case or controversy relative
to this Section. 1be hearing officer is not a Judicial officer and is a public officer as deEmed
by Minnesota Statutes, section 609.4 I 5 and subject to Minnesota Statutes relating to Pllblic
officers. (1988 Code 9400.03)
L Detemllnation of Case: .The healing officer shall have the authority to. dismiss the
violation fOT cause, reduce OT waive the penalty upon such terms and conditions as can be
agreed Upon by the parties; however, reasons fOT such dispositions shall be stated, in writing,
by said hearing officer. If the violation is sustained by the hearing offIcer, the violator shall
pay satisfaction of the penalty Or shall sign an agreemcnt to pay upon such temlS and
conditions as set forth by the hearing officer. (1988 Code 9400.04)
Subd. 8. Administration:
a. Enforcement of Provisions: In addition to all other duties set forth in the Code and the
Home Rule Charter!, the Clerk-Administrator may delegate and supervise the work of any
City employees implementing and administering this Chapter. The Clerk-Administrator
shall make and have custody of all records necessary and shall keep proper accounts of the
proceeds received. (J 988 Code !)400.07)
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b. Disposition of Penalties: All penalties collected shall be paid over to the City Finance
Director/Treasurer. The Clerk-Administrator may reeeive negotiable instnrrnents in
payment of penalties as conditional payment and shall not be held aceoUlltable therefor.
Receipt shall be issued for cash payments. (1988 Code 9400.06)
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1 See Charter Section 6.03.
City of Mounds View
.
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AGREEMENT FOR
LAW ENFORCEMENT SERVICES
This is an Agreement between the County of Ramsey (hereinafter referred to as
the "COUNTY"), and the City of Arden Hills (hereinafter referred to as the
"MUNICIPALITY"), to provide law enforccment services to the MUNICIPAl JTY for
the period commcncing January 1,2004.
WHEREAS, the COUNTY has a statutory obligation to provide policc protection
within Ramsey County; and
WHEREAS, the COUNTY has previously contractcd to provide law enforcement
services to the cities of Arden Hills, Gem Lake, Little Canada, North Oaks, Shoreview,
Vadnais Heights, and to White Bear T ovmship (hereinafter collectively referred to as the
"MUNICIPALITIES"), and
WHEREAS, the MUNICIPALITY has deteTlllined that it is in the best interests of
thc MUNICIPALITY to continue to contract with the COUNTY for law enforcement
services, thereby allowing for the allocation of overhead and other administrative costs
over a larger population; and
WHEREAS, the parties to this Agreement intend to contract for law cnforcement
functions within the political boundaries of the MUNICIPALITY through the Ramsey
County Sheriff; and
WHEREAS, the COUNTY is agreeable to rendering such scrvices on the lerms
and conditions hereinafter set forth; and
WHEREAS, such contracts ale authorized and provided for by the provisions of
Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372.
NOW, THEREFORE, IN CONSIDERATION OF the mutual undertakings set
forth herein, the COUNTY and the MUNICIPALITY agree as follows:
A. SCOPE OF SERVICES
I. The COUNTY agrees, through the Ramsey County Sheriffs Department,
to provide law enforcement services to the MUNICIPALITY which will
include, but not be limited to, the following:
a. Patrol services with random patrolling of residential areas, businesses,
parks, and other public property areas;
b. Enforcement of Minnesota State Statutes and the ordinances of the
MUNICIPALITY.
c. Traffic cnforcement including the rcgulal use of radar or lascr as a
spced deterrent;
d. Crime prevention programs such as Neighborhood Watch, as well as
other business and rcsidential crime prevention programs;
e. Criminal investigative and crimes lab scrviees;
f Follow up on reported crimes with pcrsons who rcported the crime
including routine notification by telephone or mail as to the status of
thc investigation;
g. Rcsponses to medical, fire, and other emergencies;
h. Dispatching and other necessary communication services;
I. Coordination of volunteer programs snch as the Community Affairs
Officer and Reserve Programs;
J. Driver's license inspcctions, background checks and license
enforcement services as called for under applicable state law and
ordinances of the MUNICIPALITY;
k. Special event traffic patrol and patrol services for community festivals
or othcr special events; and
L Attendancc at Public Safety or City Council meetings as requested by
the MUNICIPALITY.
.
2.
The manner and standards of performance, the discipline of officers, and
other matters incident to the provision of services under this Agreement,
and the control of personnel so employed, shall be subject solely to the
control of the COUNTY. In the event of a dispute between the parties as
to the extent of the duties and functions to be rendered hereunder, or the
level or mallller of performance of such service, thc determination thereof
made by the Sheriff of the COUNTY shall be lInal and conclusive as
between the parties hereto, subject howevcr, to the provisions of Section
A.3. hercin.
.
3. In the event the MUNICIPALITY, through its elected body or authorized
agent, notifies thc COUNTY that the MUNICIPALITY is dissatisfied with
the assignment of personnel for the performance of services undcr this
Agreement and requests a change in persollllel, the COUNTY shall make
cvery effort to effect a change in the assignment of personnel, provided
that such a change does not jeopardize the ability of the COUNTY to
provide services tu other a1eas of Ramsey County in a timely and efficient
mallller.
4.
The COUNTY'S contractual obligations under this Agreement do not
lessen the COUNTY'S obligation to provide patrol and police protection
services to Bellaire Beach, area lakes, Ramsey County open space areas,
and regional park areas owned or operated by Ramsey County and all
other areas under COUNTY jurisdiction located within the political
boundaries of the MUNICIPALITY. The COUNTY'S contractual
obligations under this Agreement shall also recognize the underlying,
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statutory obligations that Ramsey County has to provide police protcction
to the MUNICIPALITY.
5.
Services shall be provided 24 hours per day and shall be perfonned by the
number of deputies and other personnel budgeted for in the COUNTY'S
Approved Budget for these services to the MUNICIPALITIES.
6.
To facilitate the COUNTY'S performance pursuant to this Agreement, the
MUNICIP ALlTY agrees that the COUNTY shall have full cooperation
and assistance from the MUNICIPALITY, its officers, agents and
employees. 1be MUNICIPALITY shall designate a liaison to the Ramsey
County SheriWs Department. The liaison shall attend meetings of the
Sheriff's Contract Communities Committee and shall represent their
respective MUNICIPALITY at their meetings. The purpose of these
meetings is to develop short-tenn and long range plans and to coordinate
and analyze police service and other related public service issues. '!be
Sheriff's Contract Communities Committee shall also review any disputes
which arisc bctwecn the MUNICIPALITIES and/or Sheriff's Department
and recommend a resolution.
7.
The COUNTY shall furnish and supply all necessary labor, supervision,
equipment, communication facilities and dispatching, and supplics
necessary to provide services pursuant to this Agreement
8.
All deputy sheriffs, clerks, dispatchers, and all other COUNTY personnel
perfonning duties pursuant to this Agreement shall at all times bc
considered employees of the COUNTY for all purposes.
9. The name of each ofthc MUNICIPALITIES that contract with the
Sheriff's Department for law enforcement services shall be at1ixed to all
squad cars and other major pieces of equipment used primarily within
these MUNICIPALITIES.
B. ASSUMPTION OF LIABlLITIES/lNSURANCE
I. Except as otherwise provided, the MUNICIP ALlTY shall not be called
upon to assume any liability for the direct payment of any salaries, wages,
or other compensation to any COUNTY personnel perfonning services
hereunder for said MUNICIPALITY, and the COUNTY hereby assumes
said liabilities.
2.
Except as herein otherwise specified, the MUNICIPALITY shall not be
liable for compensation or indemnity to any COUNTY employee for
injury or sickness arising out of this employment, and the COUNTY
hereby agrees to hold harmless the MUNICIPALITY against any such
claim.
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The MUNICIPALITY, its officers, and employees, shall not be deemed to
assume any liability for the intentional or negligent acts of the COUNTY
or the COUNTY'S employees performing services pursuant to this
Agreement, and the COUNTY shall hold the MUNICIPALITY, its
officers, and employees harmless from and shall defend and indemnify the
MUNICIPALITY, its officers, and employees against any claim for
damages arising out of the COUNTY'S performance of this Agreement.
4. The COUNTY, its officers, and employees shall not be deemed to assume
any liability for intentional or negligent acts of the MUNICIPALITY or of
any other officers, agent or employee thereof, and the MUNICIPALITY
shall hold the COUNTY and its officers and employees harmless from,
and shall defend and indemnifY the COUNTY and its officers and
employees against any claim for damages arising out of the
MUNICIPALITY'S performance of this Agreement.
5.
The COUNTY agrees to maintain, during the term of this Agreement,
automobile, general liability, workers' compensation, and professional
liability insurance in amounts deemed appropriate by the COUNTY. The
COUNTY shall name the MUNICIPALITY as an additional insured on
these policies except for the workers' compensation policy. The
MUNICIPALITY agrees to pay, as a part of the actual cost as provided in
Section 6 below, a pro rata share of the COUNTY'S insurance costs.
These costs shall include the costs for any assessments and credits for any
dividends by participating in any insurance pools or trusts. 1be COUNTY
may elect to self-insurc all or any portion of these risks. If the COUNTY
cannot obtain insurance and/or elects to self-insure, the MUNICIP ALITY
shall pay a pro rata shale of the costs of self-insurance, based on each
MUNICIPALITY'S share of the approved annual budget. Insurance costs
as they relate to insurance coverage shall include premiums and
deductibles. Costs of self-insurance shall include reserves, claims and
damage paymcnts, and administration costs required to maintain self-
msurance.
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The MUNICIPALITY acknowledges that the COUNTY may, in an effort
to provide the best insurance coverage at the most economical cost,
become a member of the Minnesota COlmties Insurance Trust or some
similar organization; and the MUNICIPALITY further acknowledges that
membership in such an organization may be for a fixed minimum term and
may expose the COUNTY to some type of contingent cost liability, such
as debts, obligations and liabilities, in the event that the COUNTY
withdraws its membership. The MUNICIPALITY agrees to reimburse thc
COUNTY for the MUNICIPALITY'S pro rata share of any such
contingent cost liability arising during the term of this Law Enforcement
Service Contract and assessed against the COUNTY, Upon notification to
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the COUNTY of any such contingent cost liability, the COUNTY will
notify the MUNICIPALITY in a timely manner.
c.
TEMl OF AGREEMENT/TERMINATION
I. This agreement shall commence January 1, 2004 and shall be in effect
through December 31, 2006. If either party intends not to rencw the
agreement at the end of its term, the party must notify the other paTty and
other MUNICIPALITIES in writing at least nine (9) calendar months prior
to the end of the contract term. If either party has not approved a
successor agreement at the end of the term, the COUNTY will continue to
provide law enforcement services in accordance with this agreement.
2. Either party may terminate this Agreement at the cnd of a calendar year
and prior to the end of the term of the Agreement by notifying the other
party to this Agreement and the other MUNICIPALITIES in v.Titing of
their intent to terminate the Agreemcnt at least nine (9) calendar months
prior to the end of the calendar year.
3.
Notice to the COUNTY shall be given to the County Manager a1]d
Ramsey County Sheriff, and Notice to the MUNICIPALlTY shall bc
givcn to the MUNICIPALITY'S City Manager. Notice to the othcr
MUNICIPALITIES will be given in accordance with the notice provisions
of the contracts between the COUNTY and the other MlJNICIP ALlTIES.
D. COST AND PAYMENT
]. "Ibe MUNICIPALITY agrees to pay the COUNTY the actual cost of
providing all services covered by this Agreement. Actual cost shall mean
the MUNICIP ALlTY'S pro rata share of the COUNTY'S total cost of
providing patrol and police protection services as described in this
Agreement to the MUNICIPALITIES with which the COUNTY has
agreements for the current contract year, including, but not limited to the
following: salaries of employees engaged in performing said services,
including vacation and sick leave; mileage, uniforms; public employees
retirement contributions; workers' compensation, automobile, general
liability and police professional liability insurance costs or the cost of sclf-
insurance; general overhead, including indirect expenses and supplies,
radio unit expense, and health and welfare expense. The term "costs" as
used herein shall not include items of expense attributable to services or
facilities normally provided or available to all cities within the COUNTY
as part of the COUNTY'S obligation to enforce state law. Computation of
actual costs hereunder shall be made by the RaJllsey County Budgeting &
Accounting Division based on information provided by the Shcriff.
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2.
During the term of this Agreement, the COUNTY shall annually submit a
Budget Estimate using the District Plan format for the following year of
services to the MUNICIPALITY no later than August I of the current
year. Said Budget Estimate will be for the limited purpose of better
enabling the MUNICIPALITY to estimate its aJmual budget and tax levy.
11 is understood by the parties to this Agreement that said Budget Estimate
shall in no way prevent the COUNTY from charging its actual costs.
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3. If the MUNICIPALITY does not allocate the necessary funding for its
proportionate share of the COUNTY'S Approved Budget to the
MUNICIP ALITlES for a given year, the MUNICIPALITY and the
COUNTY must meet by January 3] of the budget year in question to
review and reach agreement on modifications to service levels provided by
the COUNTY that are consistent with the MUNICIPALITY'S budget and
that recognize the impact of these service level changes to other
MUNICIPALITIES that contract with the COUNTY for these services.
4.
Uuless the COUNTY and MUNICIPALITY have rcached agreement
pursuant to the prior paragraph for a change in the MUNICIPALITY'S
contribution, the COUNTY shall bill the MUNICIPALITY on a monthly
basis in advance in an amount equal to one-twelfth (I/l2) of the Budget
Estimate for services to the MUNICIPALITY. The MUNICIPALITY
shall pay the COUNTY within 45 days of receipt of the monthly
statement. At the close of the contract year, the COUNTY will reconcile
the current year Budget Estimate and current year actual costs, shall
provide a copy of the current year actual cost to the MUNICIPALITY, and
shall either give a credit to the MUNIC]P ALITY or bill the
MUNICIPALITY for additional costs in excess of the Budget Estimate.
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E. GENERAL PROVISIONS
] . 11 is understood that prosecutions for violations of ordinances or state
statutes, together with disposition of all fines collected pursuant thereto,
shall be in accordance with state statutes, state mles, and judicial orders.
2. The Ramsey County Sheriffs Office shall submit to the MUNICIPALITY
quarterly activity reports detailing the activities of the Sheriff's Office
under this agreement within the MUNICIPALITY. Said reports shall
contain, at a minimum, the number of calls answered and the number of
citations issued. However, no information will be provided which would
violate the State Data Practices Act.
3. The MUNICIPALITY may contract with the COUNTY for additional law
enforcement services above and beyond those provided in this agreement.
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4.
Any alterations, variations, modilications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing,
signed by authorized representatives of the COUNTY and the
MUNICIP ALlTY and attached to the original of this Agreement.
IN WITNESS WHEREOF, the MUNICIPALITY, by resolution duly adopted by
its Council has caused this Agreement to be signed by Beverly Aplikowski, Mayor and
Michelle A. Wolfe, City Manager, and the seal of the MUNICIPALITY to be affixed
hereto on thetf#1 day of !JL~, 2003, and the COUNTY, by resolution of its
Board of County Commissioners, has caused this Agreement to be signed by the Chair
and Chief Clerk of said Board on the 1.31i day of ()aitU4(J. .,~. ..7001.
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
~ ., '
By: L---I~.- Q,..R<::,--,,\',,-=~~
Chair
Board 0 sey County (:pmmissioners
../
BY;~~~ /JA~~'~~)
. Beverly h~
Mayor
BY~~ \JJ I bWo
Michelle A. wo~
City Administrator
. ~~~:
Bob Fletcher
Sheriff of Ramsey County
APPROVED AS TO FORlvI:
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fJ-:Etant R sey County Attorney
FUND: Jd 101
~~~~ O~~
Office of Budget an Accountmg
\ IEanhlAdmin\Conlracls1LA It' ENrDRCf:MENT AGREEMENT 04-06.doc
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EN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 03-81
A RESOLUTION APPROVING THE AGREEMENT WITH RAMSEY COUNTY
FOR LAW ENFORCEMENT SERVICES
WHEREAS, RaJDsey County has a statutory obligation to provide police protection
within RaJDsey County; and
WHEREAS, Ramsey County has previously contracted to provide law enforcement
services to Arden Hills, and
WHEREAS, the Council has determined that it is in the best interests of the Arden Hills
to continue to contract with the RaJDsey County for law enforcement services, thereby allowing
for the allocation of overhead and other administrative costs over a larger population; and
WHEREAS, the parties to this Agreement intend to contract for law enforcement
functions within the political boundaries of Arden Hills through the RaJDsey County Sheriff; and
WHEREAS, the Ramsey County is agreeable to rendering such services on the terms
and conditions set forth in the agreement; and
WHEREAS, such contracts are authorized and provided for by the proV1SJOnS of
Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372.
NOW, THEREFORE BE IT RESOLVED, that the Council of Arden Hills does hereby
approve the Agreement between the City of Arden Hills and the County of Ramsey to provide
law enforcement services commencing January 1, 2004
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS .
8th DAY OF DECEMBER, 2003.
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Be~edy Apliko i, M or
ATTEST:
Michelle Wolfe, Administrator
Y:\Council\Resolubons\2003\03-80. A RESOLUTION APPROVING THE 2004 CITY CONTRlBUTlON FOR EMPLOYEE BENEFlTS.doc
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CERTIFICATION:
STATE OF MINNESOTA )
COUNTY OF RAMSEY )
CITY OFARDEN HILLS )
I, the undersigned, Deputy City Clerk of Arden Hills, Minnesota,
hereby certifY that the copy of the resolution attached: Resolution No. 03-
81, Approving the Agreement with Ramsey County for Law
Enforcement Services is a true and correct copy of the original resolution
adopted by the City Council of the City of Arden Hills on the 8th day of
December, 2003, on file at City Hall.
e WITNESS my hand this 9th day of December, 2003.
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EN HILLS
MEMORANDUM
DATE:
August] 7,2006
AGENDA ITEM 2.B
TO:
Mayor and City Council
Michelle Wolfe, City Administrator
Kristine Giga, Civil Engineer ~
CIP Discussion
FROM:
SUBJECT:
BACKGROIJND
Staff has continued to review and revise the City's Capital Improvement Plan (CIP) based upon
previous direction from Council and further financial analysis. Attached is the current CIP
worksheet.
We anticipate some more revisions before formally submitting the proposed CIP for approval, as
staff is requesting additional input and guidance from Council on a few items.
DISCUSSION
2006 Proiects
Since the last Work Session, a few more revisions have been made to the 2006 budget.
The Emergency Vehicle Preemption work Ramsey County schedulcd for this year does
not include any intersections in Arden Hills as was previously anticipated. The funds for
thc intersections shared with Shoreview have been rescheduled and added to the
intersections already slated for 2007. Based on the Council's latest discussion on
Gateway signs and the wish to reevaluate the project altogether, this item has been moved
to the unassigned projects.
Additions to the 2006 budgct arc the construction of the access road for Vaughn tower
(estimated cost $]7,603.28) and the replacement of the driveway at 3153 Shoreline Lane
(estimated cost $15,562.56). The 2004 PMP included the reconstruction of the concrete
alley of Shoreline Lane, located' north of Edgewater Avenue. The alley is experiencing
\\,\1l'tro-inet.us\arde:nhills\PR&PW\Engineering\2006\Work Sessions\8-17 -06 Mcmo C !P.doc
CIP Discussion
8/17/2006
Page 2
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settlement, causing severe cracks in the concrete. This is likely due to settlement in the
trench that was dug for sanitaJY sewer installation. Although the warranty for this project
has expired, the contractor, Arnt Construction, does plan to correct the deficiency. The
contractor has indicated he would like some assistance to pay for the corrective work;
early convcrsations indicated that the contractor would pay for the removal and
replacement of the concrete, asking for the City to pay for any additional base material
that may be needed in preparing/ensuring a proper subgrade. Staff is expecting estimated
costs from the contractor in time for diseussion at the work session. These costs are
proposed to be funded through the General Capital Fund.
2006 PMP Update: As you know, construction has begun on the project. Utility work is
well underway- the forcemain and watermain boring has begun, as well as storm sewer
construction in various areas of the neighborhood. The general contractor is beginning
street work along Skiles Lane this wcek as welL A hrief update will be provided at the
work session, as the contractor's schedule can change frequently depending on site
conditions or unexpected delays.
Easements: Staff has becn diligently working to acquire the necessaJY drainage
easements. The Beach Club has signed a right of entry, allowing the City onto the
property for construction of the ponds. Once construction is complete, the actual .
easement document will be signed. Staff has been working with Arlene Boutin at 1600
Lake Johanna Boulevard to construct another storm pond and enhanced wetland area. Ms.
Boutin has received documents prepared by the City Attorney, and is in the process of
reviewing them. Ms. Boutin has also submitted a preliminary plat for the September
Planning Commission meeting to reconfigure four lots to three. We have received a
signed easement for the construction of a boulevard catch basin along Lake Johanna
Boulevard. Staff is still working on three other easements over existing storm sewer that
the City does not currently have easements for. The worst case scenario for these three
situations is that the pipe will continue to exist with no easement over it.
Rain gardens: StatT is currently working on a memorandum of understanding to be shared
with each of the rain garden recipients. The memorandum will summarize the pmeess
for constructing the rain gardens, indicate that the rain gardens will be planted by the
homeowners with guidance from City and URS staff, and that the rain gardens will be
maintained by the homeowners. We will ask that the homeowners sign this form as a
good faith understanding, indicating that the document is not binding to the property in
any way, but a form for everyone to understand the responsibilities of all parties
involved.
Assessments: The assessment hearing is scheduled for August 28, 2006. Two items have
been brought up that the Council may want to discuss in preparation for the hearing. The
first regards how the assessment is detennined. The poliey currently states that the .
assessment is based on the engineer's estimate, but also states that City Council retains
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elP Discussion
8117/2006
Page 3
the right to make adjustments to the policy as it deems proper. The assessment currently
being proposed is based on the contractor's rcvised bid.
Thc second item that Council should consider is how to address "through" lots as they
relate to assessments; nothing is stated in the assessment policy for such a lot. Several
residents in the Ridgewood neighborhood have expressed a concern on this issue, as they
have properties that front Ridgcwood Court and either Siems Court or Ridgewood Road.
Properties abutting Ridgewood Court were assessed in 1996 for the mill and overlay of
the road and residents have expressed concern about being assessed twice for
improvements.
Both of these items will likely be brought up at the assessment hearing. The Council will
need to respond to these concerns; whatcver is dccided for this project may create a
precedent for assessments on future projects. Staff recommends a Council discussion at a
futurc work session to consider rcvisions to the assessment policy to more clearly address
the above-mentioned concerns.
2007 Proiects
The following projecls are proposed for 2007; anticipated funding sources have becn
listed with each project.
2007 PMP M&O/SeaJcoat: As discussed at the July Work Session, staff is recommending
a regional approach to the mill and overlay and seaJcoat projects over the next five years
to capture these streets be!{)re they slide into a more cxpensive maintenance category. A
revised 5-Year CIP map for 2007-201 I has bccn attached. No revisions were made to
streets proposed for 2007 from previous discussions. Revisions for other years are
discussed in the section describing 2008-2011 projects. Spot utility repair will be
incorporated into the projects, including items such as gate valve or hydrant repair
(watcrmain), catch basin/manhole repair (stonn sewer), and manhole repair or pipe lining
(sanitary sewer). Funding source: General Capital Fund, General Fund, Enterprise Funds
(Watermain, Storm Sewer, Sanitary Sewer).
Old Hwy ] O/CP Rail Bridge: As discussed previously, staff and Cow1cil have agreed that
while the railroad company is willing to cooperate on this project, it should be scheduled.
Funding source: Special Revenue Parks Fund.
Storm Pond Maintenance: Staff will evaluate and develop a maintenance program to
ensurc that the MS4/SWPPP rcquirements are being met. Funding source: Storm Water
Fund.
1&]: Staff will continue to evaluate what needs to be done to reduce 1&1 and proceed
accordingly. This mitigation work could include work such as manhole rcpairs (sealing
CIP Discussion
8/17/2006 .
Page 4
and raising), sanitary sewer pipe lining, and sump pump inspections/disconnections.
Funding source: Sanitary Sewer Fund,
<,:'grnmrngs Park: The hard court surfaces are propused for reconstruction. Funding
source: Special Revcnue Parks Fund. This is a change from previous discussions; and
explanation is dcscrihed in the Parks and Rccreation section later in this report.
!:mergency Vehicle Pre-emption: As mentioned earlier, the signals at the intersections
shared with Shorcview were postponed by Ramsey County, therefore, all of the costs for
this projcct are now included in thc 2007 hudget. Funding source: State Aid Fund.
Water tanker: A separate memorandum has been attached with staffs findings and
recommendations.
Trail maintenance plan: Staff is working on creating a maintenance plan for the City's
trails. One option the City could consider to establish this is to use outside consultants for
trail evaluation and dcvclopment of a maintenance plan. This could be accomplishcd by
expanding GoodPointe's services to include trails. They have evaluated trail systems in
other citics and have assisted in devcloping trail maintenancc plans similar to pavement
managcmcnt programs. GoodPointe has provided a cost estimate of just under $5,000; .
approximately $2,250 for the field inventory and condition survey, $2,080 for a 40-hour
support agreement (which could also be used for street needs, if we have hours left over),
and a $500 data set maintenance fee. The data maintenance fee is usually $ I ,500, but
with the existing agreements hetween Roseville and Arden Hills, this data set would
qualify as an additional sct, which is provided at a discounted rate.
2008-2011 Proiects
Pavement Management Program (PMP)
Staff continued to work with GoodPointe in evaluating street conditions and the
appropriate improvements to each street segment. An updated map of the 5- Year CIP
(2007-201]) has been attached. Based on further analysis and review, some street
segments were added to projects later in the 5-year cycle, Costs have been updated
appropriately in the CIP spreadsheet.
At the lasl work session, Council rcquested inf()rmation streets that would be included
beyond thc current 5-Year CIP. A map has been included in this report that summarizes
the recommcndations from the ICON program for the years 2012-2016. The projects
have not been broken down year by year, but the map gives a general idea of the type of
maintenance that is anticipaled for streets throughout the city. As with the 5-year plan,
staff reviewed GoodPointe's results and made some adjustments based on maintaining a .
neighborhood approach for reeonstTllction projects, not recommending mill and overlays
for streets with drainage prohlems, lack of curb and gutter or lack of a sufficient base,
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CIP Discussion
8/17/2006
Page 5
TIle program indicated that an average of approximately $1.2 million would be spent
annually on street maintenance (not including utility improvements).
MSA Proiects/County Road E Sidewalk Improvements
Based on discussions at the April Work Session, staff has attempted to incorporate the
projects eligible for MSA funding into the 5-year CIP in the order of preference indicated
by Council. No changes to the project order have been made since the July Work Session.
At the last work session, Council requesled additional information from staff regarding
the County Road E sidewalk improvements. Attached are summaries of responses from
residents along both the north and south sides of the street. While not everyone
responded, three residents on each side of the street responded that they were against the
project heing on their side of the strect. One resident from the south side of the street
responded they wcre in favor of the project. No recent contact has been made with any of
the residents.
Another question raised at the last work session was Ramsey County's schedule for
construction. According to Dan Soler of Ramsey County, projects listed on the County's
spreadsheet become c1igiblc for funding in that year; just because they are listed does not
mean that the projccts will actually be completed. Ramsey County has indicated that they
currently have no funding available. If the county were to apply for federal funds for this
project, the earliest they would receive any is 2011.
Parks and Recreation
Staff has reviewed funding possibilities for the park and trail improvements. Park
dedication fees help make up the Special Revenue Park Fund; bccause of this, certain
rules apply to how thcse funds can be used. Minnesota State Statute 462.358 states that
park dedication funds can be used for reconstmclion and new construction purposes, but
not for ongoing operation or maintenance purposes. Based on this information, staff has
made some changes regarding proposed funding of park improvement projeets. The
funding for the hard court surface reconstmction at Cummings Park has been reallocated
to come from the Park Fund. The rcmaining hard court surface projects are currently
listed under the General Fund, as it is anticipated that these will be maintenance projects.
However, staff will reevaluate each project as it comes up to determine the appropriate
funding source.
As mentioned earlier in this report, staff is evaluating how to best create and develop a
maintenance plan for the City's trail system. Staff is also working on evaluating the
potential for future improvements at Valentine Park. Staff will report its findings back to
Council at a futme date for both projects.
Equipment
Stall has reviewed the equipment inventory and prepared a replacement schedule. Staff
has described its findings on the water tanker in the attached memorandum. No other
CIP Discussion
8/17/2006
Page 6
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changes have been made to the schedule that was presented at the July work session.
Staff will continually evaluate the condition of all pieces of equipment to prevent the
purchase of equipment that does not yet need replacement.
Enterprise Funds
A utility rate study was perfornled in 2004, however, thc information us cd in this study
was incomplete, which, in turn, did not provide the most accurate results. Based on the
factors described below, Council may want to consider updating the current utility rate
study in 2007.
Sanitarv Sewer Fund
1&1: The City was not aware of the surcharges Met Council would impose on
cities that had an excess flow of inflow and infiltration at the time of the utility
rate study. Staff will apply for crcdit for work to be done each year to avoid
paying the surcharge to Mct CounciL Huwever, the City will need to allocate at
least $100,] 00 per ycar for the next five years until il is proven that 1&1 has been
reduced to an acceptable leveL
Lift Stations and SCADA: These projects are still listed with the "unassigned"
projects. Thc remaining four lift stations are still functioning and can be properly
maintained until the fund is healthy enough to support these project costs.
Roseville is meeting with potential vendors in the very near future to discuss the
costs and technical logistics of incorporating Arden Hills into Roseville's new
SCADA system. Staff will report information to Council as it becomes available.
.
Storm Sewer Fund
This fund will continually be drawn down, even in "lighter" PMP years. The
rcquirements imposed by the Rice Creek Watershed District and the MS4 permit
(SWPPP) for treating storm water runoff are constantly increasing. In turn, rising
construction costs are making these requircmcnts more expcnsive as well.
Watcr_Fund
The O&M Department did some of the minor repairs listed in the water tower report,
includcd the replacement of the screen on the overflow pipe and grading around the
tank's foundation. The report recommends the rest of the repairs be completed within
three years; therefore, these costs have been included in thc projcct list for 2008.
Roseville and St. Paul recently rencgotiated their water contract. In turn, Roseville and
Arden lIills rcnewed their contract as well. The rate increase that resulted from
renegotiations was nol incorporated into thc 2004 rate study.
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CIP Discussion
8/J 7/2006
Page 7
CONCLlJSION
Staff requests Council input and direction on the following itcms:
· Proposed 2007 Capital Improvemcnts- does the Council have questions or concerns
regarding what is proposed?
. County Road E Cooperative Agreement- north sidc VS. south side discussion
· Pathways/Parking lots inventory/maintenance plan- would Council bc in favor of pursuing
outside consulting to assist staff in establishing a maintenance plan?
· Utility Rate Study- should the currcnt rate study be updated in 2007'?
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~~HILLS
MEMORANDUM
DATE:
August 17,2006
Agenda Item 2.B.
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant City Administrator S~
Michelle Olson, Parks and Recreation Manager .m
Jim Pcrron, Public Works Superintendent
FROM:
SUBJECT:
Proposed Replacement of the City's Water Truck
Backeround
In thc 2007 CIP, City staff is recommending the replacement of the 1989 International Water
Truck. The City purchased the 1800 gallon water truck in 1990. The diesel truck currently has
26,704 miles. Although the truck has a minimal number of miles, the vehicle is constantly
running or idling while in operation. Most diesel trucks have a gauge that is used to monitor the
number of hours that the truck is being used. This vehicle does not have a gauge to monitor
operating hours. Typically the number of hours the vehicle is in operation is a better indicator of
long term wear and tear on a diesel truck.
The water truck is primarily used for flooding skating rinks, watering flower gardens, flushing
manholes, street sweeping operations, and occasionally for hauling sewage. The following is a
breakdown of the vehicle's hourly usage for the past three years:
. 2004 368 Hours;
. 2005 424 Hours;
. 2006 280 Hours (Through 7 months).
On average, the water truck is used roughly 400 hours per year.
City staff is concerned that the brake system 011 the existing water truck is not adequate for safely
hauling large quantities of water throughout the City. Members of the Public Works DepaJtrnent
reported that the brake pads, rotors, valves, springs and brake lines have all been replaced in the
last three years due to wear and teaT and corrosion 011 the vehicle callSed by routinely
transporting 1800 gallons of water.
The following is a list of the items that have been repaired on the City's water truck:
. Brake Repairs (2005 & 2006)
. Pump Repair (2005)
IIMetro.inet.usIArdenHillsIAdminIAssistant City AdnrinistratorlMemo's and Lelters\2006\Water Truck-8-21.
06.DOC
. Rear Auxiliary Motor
. Water Valves (2003) .
. Brake Lines (2003)
. Light System (2006)
. Front and Rear Springs
. Exhaust System
. Shift Selector Handle
. Parking Brake
. Battery Cables
The following is a list of items that are in need of repair:
. Front and Rear (6) Tires (Estimated Cost-$1200.00)
. Drive Shaft (Estimated Cost-$500.00)
. Water Level Equipment-(Indicator System-$300.00)
City staff is estimating $2,000.00 worth of additional repairs that will be needed this up-coming
fall or early winter for this vehicle to be operational. Also, a number of the V-bolts that are
attached from the water tank to the truck chassis are beginning to rust away and the timbers
locatcd between the tank and truck body are showing signs of rotting.
Membcrs of the Public Works Department have expressed concerns that the vehicle's brake
system may not be adequate for stopping the vehicle safely on icy, wet, or hilly conditions. At
this time, members of the Public Works Department do not feel safe driving this vehicle on
roadways that have speed limits over 40 MPH..
e
The City of Shore view recently purchased a new water truck for $105,000. Public Works
Superintendent Jim PelTon has been in contact with the Shoreview Public Works Department and
has requested a copy ofthe specifications for their new water truck. City staff will attempt to
provide members ofthc Cily Council with a copy of the truck specifications at the work session
meeting.
City staff has also been reviewing different price quotes for replacing the chassis on the City's
existing water truck:
. I-State Truck Center-Frcightliner M 106 Single Axle Chassis-$50,878.00;
. Boyer Trucks-Sterling Acterra-$56,814.
City staff is estimating that it will cost an additional $20,000.00 to retrofit the old water tanker
onto the new chassis. The estimated total cost for a new chassis, retrofitting the old tanker onto
the new truck, and replacing the tankers valve and plumbing hardware is roughly $70,000.00.
For your review, City staff has attached a copy of the bid specifications. The two price quotes
were from the State of Milmesota purchasing contract
City staff will also have the City's existing water truck available for a visual inspection prior and ...
during the work session meeting. .
.
.
.
Recommendation
At this timc, City staff is sccking e1arification from the City Council regarding which of the
following options City Council would like to pursue at this time:
L Purchase a new watcr truck for approximately $105,000.00.
2. Replace the chassis on thc existing truck for $50,878.00. Additional $20,000 for
retrofitting the old water tank onto the new chassis.
3. Postpone the purchase of a new water truck or chassis.
Attachments:
Price Quotes from I-State Truck Center and Boyer Trucks for a Replacement Chassis-{Price Quotes from the State (}f Minnesota
Purchasing Contract)
. Pictures of the City's Water Truck
:
F~ ~\Co.~L\~
.
811412006
MINNESOTA STATE BID
CONTRACT #430027
M2 106 SINGLE AXLE
BASE PRICE $ 39.331.00
2.19 2,040.000 rom, 16.98 sm,120..000 psi 106" to 148" 1 $ 14600
303 12,000 front axle and matching s!.Jspension 1 $ 253.00
3.13 F,ont brahe dusl shields 1 $ 34.00
4.09 23,000# driver dilferentlat laching rear axle and matching suspension 1 $ 945.00
4.23 Rear auxiliscy spnng, 4500# 1 $ 103.00
4.25 Rear brake dust shield t $ 34.00
I.Ot Wabco Syster.1 Saver 1200 E heated air dryer t $ 12.00
8.02 Mercedes 900 6.4L 25Ohpf660Io/ft. torque 1 S 450.00
826 Under eab muffler & right ~and cab mounted vertical exhaust through 'B' $ 17700
pillar (Mercedes engines)
839 50 ga:lon rectangufar aluminum fuel tank 1 $ 5200
908 Deleo 24 SI Alternator, 14~, .AMP 1 $
9.12 Fuelfwater separator/heatedl Thermostaticatly controlled, Alliance_ 1 $ 6900
. (Brand)
9.17 Air applied fan drive, _Horton (Brand) $ 135.00
9.33 Gates Blue Stripe coolant hoses 1 $ 2500
9.34 670 sql.are inch radiator 1 $ 44.00
9.40 AT Intake warmer for Mercedes 900 engines 1 $ 125.00
10.34 Allison 3000 RDS automatiC lransmission wifh pto 1 $ 5,593.00
10.41 T ransml5sion oil cooler 1 $ 260.00
10.46 Vehle;e intertace wiring with body buttdeT connector and PDM mounted end 1 $ 167.00
of fr~rT1e
1047 Ele<;tronic transmission customer aGCe8S back at cab 1 $ 5400
11.06 Remote jump stal1 termInals 1 $ 32.00
t1.07 Back up alarm (Preco Factory Mode!) 1 $ 69.00
11.23 Four dash switches wilh wi,es 10 beCK of cao 1 $ 132.00
11.25 Engine ECM customer acC8SS connector mounted back uf cab with park 1 $ 99.00
brake &: neutral interlock
12.05 Healed mirrors per Spec 3.5 1 $ 10500
12.09 Severe duty alumin:.Jm cab option 1 $
12.11 Premium paint color option 1 $ 91.00
12.15 Cab Air Ride SuspensIon t $ 9000
12.20 Front fender mounted lurn signals 1 $
12.23 Front fender mud flaps 1 $ 175.00
12.27 RH observation prism window In door 1 $ 162.00
1229 Front tow hOOKS t $ 52.00
'2.40 Chromed plastic grill 1 $ 67.00
e
13.01
13.06
13.07
t3.11
13.14
13.16
13.18
t3.19
13.20
13.32
13.34
13.37
1339
1404
Medalm gmde interior trim package
OE.M lactorynstaJled. AMIFM
O.E_M factory !nstalled, air conditioning
Transmission temp gauges
T ral1smissi<m oil sensor (check & mlJ
Tilt & telescope steering wheel
Self canceling turn signals
High back Bostrom air sU5pension driver seat
High back Bostrom air suspension passenger seat
Duaf armrests for driver and passenger
Black Coroura cloth dliver and passenger seal covers
Silencer insulation package
Hooe and bulkhead insulation
One year towing coverage
TOTAL
V~NDOR: I-STATE TRUCK . INC.
CONTACT P~RSON; STEVE LONDON
ADDRESS. 2845 LONG LAKE ROAD ROSEVILLE. MINNESOTA 55113-
1129
PHONE NUMBERS: 551-634-6508. 800-554-5469, FAX 651-636-8456
1 $
1 $ 249.00
1 ~530:00
1 $ 35.00
t $
11 $
1 $
t $
1 $
t $
1 $
1 $
1 $
1 $
$
.
212.00
156.00
158.00
9000
67.00
142.00
50.00
100.00
5D.878.00
.
e
.
.
.
AUG-14-2006 19:46
roYER (RUCKS
6516385860 P.0\
&tIIIII&f&vu ..
::l'i... ' .
~-:!l . . _ _ . _ '., ~
Date:
2500 Broadway Drive
~~ ~ Lauderdale, MN 55113
:--~ Mpls. Time: -;?;If{ P#
/
e'7 .;'1 42 ~LJ
IRS- /- ;;;::S--S ~...2c '7
~d- ~~- ~ 6-CJ
-'
TO:
Company:
Telephone #:
Fax #:
From: Bruce Rioux
Telephone #: (651) 638-5885 or 800-570-8453
Fax: (651) 638-5860 Cell: 651-246-0563
E-mail: brioull@boyertrucks.com Web site: www.boyertrucks.com
Number of Sheets to Follow: / c:./
*******************.**********************.************..*...
Message: / /
~;?E /$ ?/CU"'- LJ~c-e ";;;;A-..' ~
/ /
.:::/ at:r7 ~7E'd/~ ~. Au-4,,<-A-.&:YL- /?9'
~~~ ~~~. ~4'2e!>'>-: ~ -
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HUu-14-~Ub 19:51
illYER TRUCKS
STATE of MINNESOTA - CONTRACT /I 445523
SPEC n 330-1105
Base Unit Sterling Acl.erra Low profile Chassis Cab 84" c.a.
W IMBE 6.41, 21Ohp, 6 spd manual, 8,000 Ib Frt, 17500 Ib Rear
Discounted base price
Modified to City of Arden Hills Specifications
2007 Model in lieu "f2006 as price under contract........ .....___............
ASS Brake System all around. ................... ......... ...............................
Air Cam Brake System.......................................................................
MBI!; 6.4L 210hp ref: 8.0...................................................................
EPA MBE Engine Emissions Escalator. ....... ........... ... ......................
Jump start posts ref: 11.6......................... .............
Horizontal Muffler wi Vertical Exhaust ref: 8.21. .............
Horton Fan Clutch in lieu ofstd (req w/engine) ref: 8.42_....... ...........
950 Sq.!n Radiator in lieu of .td (req wJ250hp & up w/Auto rcf:9.39..
Air Intake Warmer ref: 9.40....................................................... ......
Alli.on 2500 RDS 5 spd Automa.tic Trans ref: 10.15............ ..............
Circuits Extra@ baek of cab ref: 11.14.... ........................................
Water to Oil Transmission Cooler end of tank...................................
J2,000 # FrontAxlc in lieu ofstd ref:3.3..........................................
Front Brake Oust Shields ref: 3.13...................................................
] 2,000 ~ Front Suspension..... ........ ......... ................... ............. ........
2JOOO # R. Axle & matching suspension ref: 4.5....... ............
Driver controlled difIerentiallock on rear axle....................................
Synthetic Tran.mission lube wi synthetic axle lube...........................
Rear Brake Dust shields ref: 4.25.....................................................
Air Brake System std.__ ................ ......... ...... ........................ ...........
Wabco Heated Air Dryer ref, 7. L...................................................
177"W.B. 108'C.A. & H.D. 16.97 SM Frame in lieuofstd ref: 2.10...
Front Tow hooks ref: 12.29..__.............. ..._.........__.__......_. ...........
50 Gal!on tank in lieu of std ref: 8.25....... ........................................
Locking Fuel caps in lieu of std....__.......... ..__...__ ...............................
Fuel I Water Separator ref: 9.34.................. .........................__..__...
llR 22.5 Tires 14 ply Front in lieu of std ref: 6.5........ ....... .............
11R 22.5 Tires 14 ply Rear in lieu ofstd ref: 6.S.............................
Heated Stainless Steel mirrors in lieu ofstd ref: 12.5......................
Medium Interior Pkg. ref: 13. L.....................................__................
Center Console w/cup holder ref: 13.13............................... ...........
Air Conditioner & Dehumidifier system ref: 13.7..............................
F;><tra Cab &; Thermallnsulation.....__....._....................................__
Bostrom Air Ride Drivers seat in lieu of non-suspension ref: 13.2 L.
Bostrom Non Susp Passenger seat in lieu of non ref: 13.24................
Cloth Seats Drive & Pass in lieu of std vinyl ref: 13.53@$ 31 ea........
Electronic Back-up Alarm ref: 10.8................... ............... ....... ........
AM-FM Stereo Radio ref: 13.6...........................................................
Cowl Mounted Antenna in lieu of std ref: 13.43............. ..................
Paint Imron 5000 Arden Hilt~ T,m NOQ93EA ref: 12.11...................
~Tot.al each unit._.. _...._...... .. _ n.
5516385860
P.12
.
$38,714.00
N.c.
N.C.
N.C.
N.C.
N.C.
. 53.00
. 323.00
. 18.00
. 929.00
.. 155.00
.. 2,937.00
... 78.00
N.C.
... 401.00
. 22.00
N.C-
. 854.00
N.C.
.. 335.00
42.00
N.C.
.. 41.00 .
.. 159.00
. 39.00
+ 32.00
. 33.00
+ 186.00
N.C
N.C.
. 108.00
. 39.00
~ 41.00
+ 554.00
+ 110.00
+ 214.00
+ 74.00
+ 62.00
+ 86.00
+ 253.00
.. 15.00
+ 139.00
$ 47,046.00
o
.
.
.
.
RUG-14-2005 19:51
.t- 2.14
--l-- 8.4
{-"1O.18
12.34
13.2
13.17
13.35
13,37
BOYER TRUCKS
5516385850
P.13
Other Options to consider: In lieu of chosen ones
H.D. 21.06 SM Frame..__.....".................... ...................
300 hp MBE 7.2L . .____......................... ........................
EPA Emission Escalator for larger engine. __.......................
Allison 3000 RDS Transmission for larger hp engines...........
Chrome Orilie in lieu "{painted..................__.. --..,...............
Premium Cab Interior in lieu of std... ..............__,..................
Tilting Steering Wheel in lieu of fixed... .._.,.," ...,..,. .............
(2) Swing Away dash mounted c"p/Bcverage holders........__.
Overhead Console in cab .,....................................
+ 61400
+ 2,815,00 ~
+ 335.00
+ 6,953.00 ~
~ 52,00
+ 274.00
+ 165.00
+ 40.00
+ 167,00
'\
~-~~
Bruce Rioux
Fleet & Govt. Sales Mgr
Boyer Trucks, Inc.
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~ILLS
MEMORANDUM
DATE:
August 21, 2006
AGENDA ITEM: 2C
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
SUBJECT: Work Session Discussion: 2007 Budget Preparation Update
As originally scheduled, I planned to present a recommended 2007 budget at the August 21
Work Session. However, the Finance Director's resignation has made that a tough goal to reach.
So, similar to last year, we will present a proposed budget to the Council at a later date, with
final approval in December as required.
We have made significant progress in preparing the 2007 budget. All the depaJtrnent budget
requests have been submitted, entered, and calculated. (The only exception is the TCAAP
budget, which will be put together in the near future.) Summaries are attached for your
information. However, this is all very preliminary and has not been reviewed by me with the
departments in any detail. I believe, however, that it provides a good starting point for
supporting the recommended preliminary tax levy amount. It is also a good time to check in
with Council on budget status and priorities to-date.
At this same work session you will be reviewing CIP recommendations, which make up a
significant percentage of the proposed budget. In terms of the operating budget, the summaries
attached reflect some other significant pieces, including some items that we received general
direction on at the July Work Session:
1. Salaries are currently based on the existing compensation plan and a 2.75% annual
adjustment on January 1, 2007.
2. Since the July meeting we were notified that our health insurance premiums will
increase 7%, which is significantly less than the 20% we projected. The 7% figure
has been included in the preliminary budget document.
3. The summary includes the 2007 CIP proposals as reflected in the CIP program
outlined in Item 2B of the August 21 Work Session.
4. Other employee benefit rates have been included and we are not expecting any
significant changes to those numbers.
5. Utility rate changes and rate increases (i.e. water) have been included.
Ifthe council adopts a preliminary levy of 4%, this will translate into a $100,949 increase from
2006. This preliminary levy needs to be certified to Ramsey County by September 15, 2006. City
Page 2 of2 NU
Council approval of the preliminary levy can be done at the August 28 or September 11 meeting.
At the July Work Session, the City Council directed staff to assume a 4% levy increase fOT .
purposes of preparing the budget. Based on the preliminary budget preparation done so far, I
would recommend that the preliminary levy include a minimum 4% increase. A final levy is
establised and certified in December. As Council knows, once a preliminary levy is established,
the amount can be reduced, but it cannot be increased.
In order to proceed with budget preparation, it would be helpful to have Council input. This
would include reaffirming the preliminary levy amount, indicating tentative acceptance of the
proposed CIP plan, and indicating any other concerns or priorities that you may have after the
Work Session discussion.
In order to assist Council, we've attempted to compile a list of "Budget Highlights." Please
remember, as stated earlier, that this is a very early document and further detailed budget
discussion will occur.
REQUESTED ACTION
Further direction to staff regarding 2007 budget preparation.
Direction to staff regarding the 2007 preliminary levy.
.
\\metro-inetlardenhills\Admin\City AdministratorlMemo\2006\8-21-06 Memo HE 2007 Budget. doc
.
.
.
.
BUDGET HIGHLIGHTS
Government Buildings Fund: Building/Ground Maintenance budget was increased by
$39,400 (100,600 to $140,000) to cover for emergency repairs to the civil defense siren
system and City Hall.
Government Bwlding Fund: Electricity/Gas increased the budget by 25% ($33,950 to
$42,500) to address expected rate increases in electricity and natural gas for 2007.
Parks, Street, Water, Surface Water, and Sanitary Sewer Budgets: All of these budgets
include increases in training budgets for required OSHA and water operator licensing
training and increases for motor fuel. Overall, the City is expecting an increase of 25%.
Water Utility: Maintenance Materials-increased the budget by $35,000 ($11,500 to
$46,500) to cover costs associated with replacing the radio-read water meter batteries.
The batteries have a ten year life span and the City is approaching the time in which
Public Works should begin replacing the batteries. This will be a two year project in
which the City will be split in half for replacing the water meter batteries.
Water Utility: Water Purchases-Proposed increase in the cost of water being purchased
by the City of Arden Hills from the City of Roseville for 2007 ($807,455 to $840,000).
Sanitary Sewer: Wastewater Charges- City staff has increased the 2007 budget by
$112,000 to cover estimated cost for waste water treatment in 2007. Also, $100,000 is
being budgeted for If I remediation with the Met Council for 2007.
Surface Water Management 604-43150-42270 Maintenance Materials for excavation,
erosion, manholes, frames, grates for surface water related repairs.
PIR Fund- Water Tanker- Public Works is budgeting $105,000 for a replacement water
tanker truck. City staff is currently researching different options such as replacing the
truck chassis. The $ 1 05,000 placed in the budget would cover the cost associated with
purchasing a brand new water truck for the City.
Finance DepaJtrnent- This department has been separated out of the Administration
Department in the proposed 2007 Budget. Some costs moved here from the
Administration department include: Audit services, Annual Springbrook Maintenance
Agreement, and Roseville IT Network Support. Adding this department will also cause a
decrease in the Administration depaJtrnent's salaries/personnel costs.
Employee Salaries- A COLA increase of2.75% has been taken into account when
calculating employee salaries.
$35,000 was allocated from the Park fund in 2007 for the complete reconstruction of
Cummings Park tennis courts and basketball court. The Park Fund cannot be used for
maintenance expenditures. However, since the courts at Cummings will be completely
reconstructed, it seems appropriate to utilize this fimd.
.
$13,750 has been budgeted for trail resurfacing, repairs, etc... from Park Maintenance.
$8,750 of that is for the Mounds View High School tennis court reconstruct which was
approved to be taken out of the general fund in 2007. The remaining $5,000 is budgeted
for trail resurfacing/repairs. A goal of the department will be an assessment of our trail
system and establishment of a maintenance program for parks and trails, We have had
discussions with Roseville to get quotes on establishing a PMP type trail assessment for
the City of Arden Hills.
The Sanitation/Waste Removal (outdoor bathrooms & dumpster fees) line item in Park
Maintenance has been over budget for over two years. After looking at the breakdoWll of
costs associated with this, we increased from $2,400 budgeted in 2006 to $5,000 in 2007.
Recreation is planning to have an intern/programming position added to the overall salary
cost. We budgeted this position at 26 weeks x $15.00/hr x 40 hours ~ $15,600.
The proposed budget includes funds for new registration software for the Recreation
Department. We would like to explore utilizing new software that will allow online
registrations. This can be done with a small set up fee and yearly maintenance fee. Staff
budgeted $5,000 as an estimated set up cost/first year fee. Staff would bring a
comprehensive report forward to Council for discussion on this item.
.
The law enforcement budget summary was attached with the agenda item regarding
RaJDsey County Sheriffs Department. I included an increase of approximately 4% at this
time.
The LJFD proposed budget contemplates a 6.93% increase for the Arden Hills share of
the budget. A summary is attached. The UFD Capital budget is still under review but
we anticipate approximately $49,000 for 2007. It should be noted that sometime in 2006
or 2007 we will also need to pay approximately $20,000 for 800 MHz radios. In
addition, at some time in 2006 or 2007 we will also be paying a share towards a fire
engine. Staff is going to schedule a work session discussion in the near future regarding
the UFD capital budget.
Mayor/Council salaries are included at the current rate. SchaWll put some data together
for Council's information and it is attached.
For discussion purposes we included $5,000 for Northwest Youth and Family Services,
plus an additional $1,000 for the annual Meeting contribution. SchaWll spoke with St.
Mary's Church regarding the contribution they make on our behalf. There has been a
verbal agreement since the mid-1990's for an annual $12,000 contribution. St. Mary's
typically exceeds that contribution level (which also exceeds our contract requirement).
.
.
.
.
Coding for many items has been inconsistent the past several years in regards to dues and
memberships, training, and professional services in the Mayor/Council and
Administration budgets. This year I've attempted to clarify all of those items. Therefore
there are increases in some line items and decreases in others. Overall there are modest
increases for some of the memberships such as AMM and the League of Minnesota
Cities, but no major increases.
The proposed budget includes funding for a new inspections tracking software program
for building and code enforcement. Council had indicated an interest in receiving more
detailed reports, and staff would like a system that more easily tracks inspections and
compliance measures. The estimated amount for the new software is $15,000.00.
The City's updated consolidated plan is due to Met Council in September of 2008. A
large portion of this process will occur in 2007. $40,000.00 has been budgeted to cover
costs associated with the preparation of this update.
Funding for TCAAP has not been determined yet, due to the tenuous status of our current
negotiations. If things proceed with the negotiated sale process, it is anticipated that a
large portion of the costs associated with this process win be reimbursed through
provisions in the development agreement. If the sale turns to a public auction, the city
win incur direct, un-reimbursable costs in the range of $50,000 to $100,000. We
anticipate knowing more as the budgeting process moves forward. In any event, there are
no funds available in the TCAAP budget at this time.
.
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CITY OF ARDEN HILLS
2007 BUDGET SUMMARY
GENERAL FUND BY DEPARTMENT
REVENUE
MAYOR & COUNCIL $ $
ELECTIONS $ $
ADMINISTRATION $ 2,604,065 $ 2,707,542
FINANCE $ $
PLANNING & ZONING $ 56,000 $ 77,600
GOVT. BUILDINGS $ 58,667 $ 60,000
PUBLIC SAFETY $ 26,900 $ 34,450
PROTECTIVE INSPECTIONS $ 251,000 $ 282,500
STREET MAINTENANCE $ 69,668 $ 70,000
PARKS MAINTENANCE $ 1,200 $ 1,300
RECREATION $ 123,300 $ 127,750
OPERATING TRANSFERS OUT $ $
TOTAL GENERAL FUND REVENUE $ 3,190,800 $ 3,361,142
e EXPENDITURES
MAYOR & COUNCIL $ 68,395 $ 68,960
ELECTIONS $ 19,825 $ 3,300
ADMINlSTRA TION $ 520,200 $ 447,751
FINANCE $ $ 74,771
PLANNING & ZONING $ 119,310 $ 161,429
GOVT. BUILDINGS $ 208,299 $ 264,419
PUBLIC SAFETY $ 1,034,149 $ 1,079,267
PROTECTIVE INSPECTIONS $ 192,844 $ 205,834
STREET MAINTENANCE $ 496,383 $ 470,407
PARKS MAINTENANCE $ 269,172 $ 296,400
RECREATION $ 188,466 $ 222,359
OPERATING TRANSFERS OUT $ 73,755 $ 66,245
TOTAL GENERAL FUND EXPENDITURES $ 3,190,798 $ 3,361,142
Variance: Revenue minus Expenditures
a-<ote: Operating Transfer Out" excess from general fund;
~5% of excess is transferred to PIR and
75% is transferred to Public Safety Capital Eqnipment Fund
$
o
CITY OF ARDEN HILLS
2007 BUDGET SUMMARY
SPECIAL REVENUE FUNDS BY FUND
REVENUE
COMMUNITY SERVICES $ 60,000 $ 66,000
PARKS FUND $ $ 6,000
CABLE $ 53,875 $ 72,500
TCAAP $ 225,000 $
RISK MANAGEMENT $ 23,800 $ 30,500
EDA GENERAL $ 30,275 $ 20,200
EDA TIF #2 $ 385,000 $ 415,000
EDA TIF #3 $ 43,800 $ 50,500
EDA REVOLVING $ 2,700 $ 5,000
TOTAL SPECIAL REVENUE FUNDS REVENUE $ 824,450 $ 665,700
EXPENDITURES
e
COMMUNITY SERVICES $ 60,000 $ 65,000
PARKS FUND $ 62,000 $ 85,000
CABLE $ 65,296 $ 64,271
TCAAP $ 279,823 $ 50,633
RISK MANAGEMENT $ 19,500 $ 20,000
EDA GENERAL $ 41,813 $ 37,531
EDA TIF #2 $ 265,450 $ 284,625
EDA TIF #3 $ 38,250 $ 43,200
EDA REVOLVING $ $
TOTAL SPECIAL REVENUE FUNDS EXPENDITURES $ 832,132 $ 650,260
-
CITY OF ARDEN HILLS
2007 BUDGET SUMMARY
DEBT SERVICE FUND
REVENUE
PROPERTY TAXES $ $
LICENSES & PERMITS $ $
INTERGOVERNMENTAL REVENUE $ $
CHARGES FOR SERVICES $ $
FINES & FORFEITS $ $
MISCELLANEOUS RECEIPTS $ $
UTILITY BILLING RECEIPTS $ $
INTEREST INCOME $ $
OTHER INTERNAL REVENUE $ $
OTHER FINANCING SOURCES $ 262,250 $ 281,175
TOTAL DEBT SERVICE FUND REVENUE $ 262,250 $ 281,175
EXPENDITURES
.
PERSONNEL SERVICES $ $
SUPPLIES $ $
COMMUNICATION $ $
EMPLOYEE DEVELOPMENT $ $
CONTRACTURALSERVICES $ $
MAINTENANCE/MATERIALS $ $
UTILITIES $ $
OTHER SERVICES & CHARGES $ $
CAPITAL OUTLAY $ 262,250 $ 281,175
OPERATING TRANSFERS $ $
TOTAL DEBT SERVICE FUND EXPENDITURES $ 262,250 $ 281,175
e
CITY OF ARDEN HILLS
2007 BUDGET SUMMARY
CAPITAL FUNDS BY FUND
REVENUE
PUBLIC SAFETY CAPITAL EQUIPMENT
$
79,316 $
93,684
PERMANENT IMPROVEMENT REVOLVING (PIR)
$
248,439 $
713,561
TOTAL CAPITAL FUNDS REVENUE
$
327,755 $
807,245
EXPENDITURES
.
PUBLIC SAFETY CAPITAL EQUIPMENT
$
17,123 $
48,886
PERMANENT IMPROVEMENT REVOLVING (PIR)
$
1,082,000 $
918,791
TOTAL CAPITAL FUNDS EXPENDITURES
$
1,099,123 $
967,677
-
CITY OF ARDEN HILLS
2007 BUDGET SUMMARY
ENTERPRISE FUNDS BY FUND
REVENUE
WATER
SANITARY SEWER
RECYCLING
SURFACE WATER MANAGEMENT
TOTAL ENTERPRISE FUNDS REVENUE
.
EXPENDITURES
WATER
SANITARY SEWER
RECYCLING
SURFACE WATER MANAGEMENT
TOTAL ENTERPRISE FUNDS EXPENDITURES
e
$
1,309,719 $
$
1,136,615 $
$
65,000 $
$
399,928 $
$
2,911,262 $
$
1,312,946 $
$
1,201,146 $
$
82,588 $
$
199,677 $
$
2,796,357 $
1,343,900
1,167,250
88,750
401,500
3,001,400
1,410,882
1,306,426
90,605
241,761
3,049,674
e
.
~
~HILLS
MEMORANDUM
DATE:
August 21, 2006
AGENDA ITEM: 2D
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator ~
SUBJECT: Work Session Discussion: Auditor Request for Proposals Update
The City Council directed that staff conduct a Request-for-Proposals (RFP) process for the City
Auditor. We have had the same firm as City Auditor for many years and it was agreed that it
would be appropriate to conduct an RFP and evaluate the proposals we receive. It is my
recommendation that all the City's professional service contracts be reviewed periodically and
that RFP processes ale an excellent way to conduct such a review.
Former Finance Director Siddiqui prepared an RFP and distributed it in June 2006. The City
received five proposals. Mr. Siddiqui and Accounting Analyst Michelle Bruley reviewed and
scored the proposals. Originally Mr. Siddiqui had hoped to select a City Auditor by the end of
August. However, his resignation has resulted in a delay to that process. We probably do not
need to make a final decision until October, however, so the delay is not problematic.
I am suggesting that because of the important role that the City Auditor plays, and because the
City Council will be required to approve the appointment ofthe City Auditor that one or two
members of the City Council participate in the interviews, ifthere is interest and schedules
allow. At this time I am hoping to invite the City of Roseville Finance staff to assist us with
interviews as well.
I am also suggesting that we adjust the selection process as follows:
Staff review of proposals and selection of finalists
Interview oftwo-three finalists
Appointment of Auditor
August
Late August-Early September
September 25 Regular Meeting
At the Work Session of August 21, I would like to make sure that the City Council is
comfortable with the proposed process, and to determine who may be interested in participating
in the interviews.
. I Irnetro-inetlardenhills IAdrnin I City Adrninistrator\MernoI2006\8-21-06 Memo RE Auditor RFP.doc
.
.
.
...
~LL$
MEMORANDUM
DATE:
August 21,2006
AGENDA ITEM: 2E
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator AJ;IJ
SUBJECT: Work Session Discussion: Public Input at City Council Meetings
At the July 31 City Council meeting, there was consensus to have a work session discussion
regarding public input at public meetings. Staff is putting together some sheets that the public
can fill out when they come to a meeting, which we will implement soon.
There are probably a few different "categories" for discussion:
1.
Public Hearings - The purpose for a public hearing is typically based in statute or city
code. The purpose of a public hearing is to hear public input, and there are processes
and formats for conducting public hearings.
Items not on the Agenda - We have a specific item on the regular meeting agendas
for anyone wishing to address Council regarding an item not on the agenda: "Public
Inquiries/Informational" _
Items on the Agenda, and not a Public Hearing - This is often where city councils are
unclear in terms of if and when to provide for public comment. 1 believe this is one
area that may need some discussion.
Work Sessions - Work sessions are specifically designed for the Mayor and City
Council to discuss topics as a council. Work sessions are open to the public but
typically the public is not invited to speak.
2.
3.
4.
It may be good to have an informal policy regarding numbers 3 and 4 above, since it is
inconsistency that usually results in issues. If you have a pretty clear process and way of
doing things that is consistent, it's easy to explain and easier to be consistent.
\\metro-inetlardenhillslAdminICity Administrator\MemoI200618-21-06 Memo RE Public Input'. doc
e
.
.
~
~HILLS
MEMORANDUM
DATE:
May 12, 2004
Agenda Item 2.E
TO:
Mayor and Council
Michelle Wolfe, City Administrator Gn-~
Thomas J. Moore; Director of Operations & Maintenance ~ ~ <' ~
County Road E Pedestrian Improvement Update i
FROM:
SUBJECT:
BACKGROUND
Staff has held two neighborhood meetings to discuss the possibility of improving pedestrian
movcment on the south side of County Road E, from Lindey's Park to Connelly Avenue_ These
proposed improvements include a sidewalk system leading up to and over the County Road E
Bridge over TH 51.
NEIGHBORHOOD MEETING & PUBLIC .FEEDBACK
A total of 250 households received meeting notices for each meeting. Of those notified, a total
of 29 residents attended the two meetings, 20 for the first and nine for the second. In addition, a
total of three Councilmembers and five PTRC members attended at least one of the meetings.
There are seven homes located on the south side of County Road E. Four of those homeowners
attended at least one of the meetings; the other three neither attended nor contacted staff to
express their opinions. Of the four household represented, three expressed opposition to thc
sidewalk in front of their homes and one expressed support for the project Reasons for
opposition were: safety issues with entering/exiting their driveways, loss of landscape, more
pedestrians using the sidewalk and high traffic volume on County Road E_ There is a high level
of angcr at the City in this neighborhood. This is due to a past Council decision many years ago
to close off a road bypass that substantially increased traffic on County Road E and thus changed
the quality of life of the neighborhood in a negative way. Except for the four mentioned above,
all residents who attended both meetings expressed support for a sidewalk to be installed on the
County Road E Bridge over TH 51. Staff has also received 25 emails/phone calls from residents
on these proposed improvements. All of thcse 25 contacts were in support uf the sidewalk
component as well as sidewalk on the bridge.
REOUESTED COUNCIL ACTION
Provide future work direction for City staff.
\\Earth'J>R&Pw\Operations & Maintemmcc\County Road E Trail\Memo to CowlCil5-] 2-04.doc
URS
MEMORANDUM
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Phone: (6]2) 370-0700
Fax: (6]2)370-1378
.
To:
Greg BrownfURS
Copy: Tom Moore!
Arden Hills
File: 37951-005-7001
From: Nick Landwer, PE
Date: Monday, January 24, 2005
Subject: County Road E Pathway, North Side Resident Comments
Phone calls have been made to nine of the eleven residenls along the north side of County Road
E to follow up on a letter sent by the City to all of the property owners along the proposed
project. Two resident's numbers were unlisted and where therefore unable to be contacted by
phone. Of the nine residents phoned, I left messages with six and I spoke with three. The .
comments from the three residents I spoke with are summarized as follows:
Susan Miller - 3609 Pascal
Ms. Miller commented that she believes the trail would be more appropriate on the south
side. She didn't believe that it was any safer to locate the trail on the north side and was
concerned that it would cost more to construct on the north side. Ms. Miller also
commented that a trail on the south side directly connects two parks and would be the
more Jogieallocation.
Ms. Miller's garage and driveway would be significantly impaeted by the trail and she is
concemed that she currently doesn't have much room to park a car in between the curb
and her garage.
Rhoda Behr -1401 County Road E
Mrs. Behr commented that she thought the trail on the south side was a better idea and
was concerned with the cost. If the trail is to be located on the north side she has some
grading issues she would like addressed_
Ann Murphy - 1353 County Road E
Ms_ Murphy is adamantly against the trail on the north side and believes that it will have
significant adverse impacts to her propcrty.
.