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Home My WebLink AboutCCP 10-10-2006 ~ ~HILLS Arden Hills City Council Mayor: Beverly Aplikowski Council members: Dav'id Grant Brenda Holden Gregg I~arson Vincent Pellegrin 1245 W. Highway 96 Arden Hills, Minnesota 55112 651.634.5120 www.ci.ardcn-hills.mn.us REGULAR MEETING Tuesday October 10,2006 City Vision A strong community that values our unique environment, our fiscal soundness, and OUf tradition as a desirable city in which to live, work, and play. City Council Work Session Meeting- TCAAP Consultant Discussion 6:00 PM Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. September 25. 2006 City Council Meeting B. September 18,2006 Work Scssion Meeting C. September II, 2006 City Council Meeting D. August 10, 2006 City Council Meeting E. July 25, 2006 City Council Meeting 3. CONSENT CALENDAR A. Claims and Payroll B. Resolution No: 06-48: A Resolution Appointing the 2006 General Election Judges C. Resolution No. 06-50: Resolution Requesting Funding from Mn/DOT through the Municipal Agreement Program for Pedestrian Improvements to County Road E Bridge over Trunk Highway 51 D. Motion to Approve City Administrator Michelle Wolfe's Performance Evaluation and Salary Step Increase Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from Ihe general order of business and considered separately in its normal sequence on the agenda. Arden Hills City Conncil Agenda October 10, 2006 Page 2 E. Motioo te Order PreparatioH onhe 2997 Feasibility Report for tile 2907 PMI' Pn>jeGt F. Motion to Approve the printing of a Legal Notice Summarizing Ordinance No. 380 "Animals and Pets" of the Arden Hills City Code G. Motion to Approve a Contract with Stephen J. Bubul of Kennedy & Graven Chartered to Provide Legal Services Relating to the Purchase of the Twin Cities Anny Ammunition Plant 4. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be remmed from the general order of business and considered separately in its nonnal sequence on the agenda. S. PUBLIC INQUlRIES/INFORMA TIONAL Public Inquiriesflnformational is an opjJQrtunity for citizens 10 bring 10 the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time [or each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 6. PUBLIC HEARINGS A. Royal Oaks - Vacating of a 20 Foot Wide Pedestrian Walkway James Lehnhoff Easement at the Old City Hall Site 7. NEW BUSINESS A. Planning Case 06.028; Site Plant Review; Hien Ngo & Nguyet James Lehnhoff Ky; 3433 Lake Johanna Blvd. B. Planning Case 06-029; Final Plat; Royal Oaks Realty, Inc.; .lames Lehnhoff 1440-1450 West Highway 96 C. Planning Case 06-030; Variance; Brad & Sarah Lis; 1548 James Lehnhoff Arden Place D. Motion to approve the Arden Hills Strategic Economic Bnlce Kunkel (EDC Chair)/Karen BartOIl Development Plan E. Motion to Approve a Contract with SRF to Prepare an Karen Barton/Michelle Wolfe Altemative Urban Area-Wide Review for the Redevelopment of the Twin Cities Anny Ammunition Plant 8. UNFINISHED BUSINESS A. TCAAP (verbal update) Karell Barton 9. COUNCIL COMMENTS AND REQUESTS ADJOURN REGULAR MEETING CLOSED SESSION Immediately Following the Regular City Council Meeting: Status Discussion Regarding Rochon Corporation ArbitrationlMedication Case - Pursuant to MS I3D.OS SUBD 3.b . . . Message Page I of I Jackie Freppert From: Jackie Freppert Thursday, October 05. 200610:32 AM timesaver02@aol.com; bob. fletcher@co.ramsey.mn.us; bulletin@lillienews.com; cwilson@ctv15.org; dorrick@pioneerpress.com; dprobst@mspmac.org; focus@mnsun.com; kmaltman@msn.com; mlsmith@startribune.com; smoran@startribune.com; sschroeder@smithmicrotech.com Subject: Agenda for 10/10/06 CC Meeting Sent: To: Jackie A. Freppert Office Support Specialist Phone 651.634.5130 Fax 651.634.5137 jackieJreppert@ci.arden-hills.mn.us www.ci.arden-hills.D1_n.us 10/5/2006 . . . ~ ~HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 25, 2006; 7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, and Vincent Pellegrin. Absent: Councilmember Gregg Larson (Excused). Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Community Development Director, Karen Barton; City Engineer, Greg Brown; Assistant City Administrator, Schawn Johnson; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES None. 3. CONSENT CALENDAR a. b. Claims and Payroll Motion to Approve Payment #3 to Amt Construction it the amount of $172,153.78 for the 2006 Ridgewood Neighborhood PMP Project ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 2 MOTION: Couneilmember Grant moved and Councilmember Pellegrin seconded a motion to . approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PULI~ED CONSENT ITEMS None. 5. PUBLIC INOUlRIES/INFORMATIONAL Mounds View School District Board Member Noreeu Thompson prescnted infom1ation regarding the proposed levy referendum. Denise Fleming, Neighbors United for Mounds View School District Schools stated they were an advocacy group working on behalf of the levy referendum. She asked Council to consider passing a Resolution endorsing the levy referendum. Nicholas Kraus, Boy Scout Troop 200, stated he was in the audience to listen to the City Council. He indicated he was working on his Citizenship in the Community Badge. Mayor Aplikowski thanked him for being in attendance. 6. PUBLIC HEARINGS None. . 7. NEW BUSINESS A. Motion to Approve Ordinance No. 380 Amendinl?: Chapter 4 "Animals and Pets" of the Arden Hills City Code Mr. Johnson stated due to recent litigation that the City was involved in, City staff has been preparing a revised animal control ordinance for the City. The propos cd ordinance would amend Section 400 of thc Arden Hills City Code "Dangerous Dogs". He recommended Council approve the Ordinance. Councilmember Holden stated she wanted to make sure they address the invisible fencing. She asked if they would require the dog owner to maintain the invisible fence system. Mr. Filla responded the dog owner had one chance and if the dog broke free from the invisible feneing, they would need to contain the dog another way. MOTION: Couneilmember Grant moved and Councilmember Pellegrin seconded a motion to approve Ordinance No. 380, amending Chapter 4 "Animals and Pets" oftl1e Arden Hills City Code. The motion carried unanimously (4- 0). . ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 3 . B. Internet Protocol (lP) Phone System Discussion Mr. Johnson stated on March 22, 2006, City staff met with Tcrrc Heiser ofthe City ofRoseville IT Department to discuss the City of Arden Hills future phone service needs. The Internet Protocol (IP) phone system is operated through the City ofRoseville's IT Department's computer system. The phones are transfcrable and can be utilized at any location that is connected to the Roseville computer system. He indicated the shared IP Phone system allows participating agencies direct station-to-station dialing between organizations. Connections to thc public telephone network are provided by various telephone com panics. Since the City of Roseville providcs the City of Arden Hills with its network services, the 1P phone system would simply become another network device connected to the system. Also, since the City of Arden Hills shares IT and engineering services with Roseville, the IP phone numbers for thesc staff members would be the same at both citics and shared cmployees would bc accessible to staff and the public rcgardless of location. He requested Council's input regarding the possibility of switching the existing phone system to the Internet Protocol phone system currently being offered by thc City ofRoseville. Councilmember Holden asked how the 91 I system would work. Mr. Heiser, City of Roseville, explained how the 911 system would function and how the backup services worked. . Couucihnember Holdcn asked if staff had done a cost estimate if thc phone number would be required to bc changed at City Hall. Ms. Wolfc responded they had not prepared any kind of cost estimate. She noted stationary and busincss cards would need to be changed, but it was likely that much of the stationary stock would be used up bcforc any change. She noted the reason they were looking at changing this is bccause the current system is old, incfficicnt, and difficult to use. Councilmcmber Grant asked if there was a cost to connect or discOlmect service. Mr. Heiser responded adding or removing a phone was a very minimal cost. Councilmember Holden asked if they would keep an analog line. Ms. Wolfe statcd they had not considered this, but it was probably a good idea and staff would discuss this. Shc noted this would probably be implemented after the budget was approved, possibly sometime in January. MOTION: Councilmembcr Grant moved and Councilmember Pellegrin seconded a motion to approve Roscvillc Implementation of Internet Protocol (IP) Phone System. The motion carried unanimously (4-0). C. Motion to Approve Chanee Order #1 to Arnt Construction in the amount of $43,254.24 for the 2005 Red Fox/Grey Fox PMP Proiect Mr. Brown stated the City awarded Arnt Construction Company, Inc. of Hugo, MN the 2005 Pavement Management Program on August 8, 2005 for a total contract amount of $1 ,375,247.66. . The project was substantially completed in late October, 2005. A final walk through with URS ARDEN HILLS CITY C01JNCIL - SEPTEMBER 25, 2006 4 and O&M staff was completed during spring, 2006 and the Contractor has subsequcntly completed minor punchlist work and seed/sod restoration identified during the walk through. . He stated the Change Order includes payment of a bonus for cxceeding bituminous density requirements and payment for additional pond excavation materials incorporated into the project. He recommended Council approve Change Order #1 for Arnt Construction Company, Inc. of Hugo, Minnesota in the amount of $43,254.24. Councilmember Holden asked how did awarding contractors for bituminous density factor into the bidding process. Mr. Brown responded it was less in the bid and more in the installation. He stated there was more incentive to get things compacted very well. He noted the City received a better produet out of this procedure. Councilmember Holden asked why was the Change Order coming before them now. Mr. Brown stated technically the contractor was to make a claim when anything changes, and in this case they made the claim in February or March. He stated they had ncgotiated with the contractor on this Change Order. Councilmember Holden asked what the total cost of the project was. Ms. Wolfe responded staff would put together a report to Council itemizing the total cost of the project. Councilmember Pellegrin asked how did the incentive pay work and what did the City get for this. He asked who measured the density and what formulas wcre used. Mr. Brown respondcd with thc density of the mate they would expect a longer life out of the material. Hc stated American Engineering, an indepcndent cnginecring firm, tested the density and the formulas used were MnDOT formulas. . MOTION: Councilmcmber Holden movcd and Councilmember Pellegrin seconded a motion to approve Change Order #1 for Arnt Construction Company, Inc. of Hugo, Milmesota in the amount of $43,254.24 for the 2005 PMP Project. The motion carried unanimously (4-0). D. Motion to Approvc Final Pavmcnt (Pavment #7) to Arnt Construction in the amount of $132.108.35 for the 2005 Red Fox/Grcy Fox PMP Proiect Mr. Brown stated the City awarded Amt Constmction Company Ine. of Hugo the 2005 Pavement Management Program on August 8, 2005 for a total contract amount of$I,375,247.66. Change Order #1 is $43,254.24 is pending approval by Council at the September 25, 2006 Council Meeting. If Change Order #1 is approvcd the new contract amount will be $1,418,501,90. Hc recommended Council approve Pay Application #7 for Arnt Construction Company, Inc. in the amount of$132,108.35. . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 5 MOTION: Councilmembcr Grant moved and Councilmember Holden, seconded a motion to approve Pay Application #7 for Arnt Construction Company, Ine. of Hugo, Minnesota in the amount of $132,108.35 for the 2005 PMP Project, subject to the lien waivers and other paperwork. The motion carried unanimously (4-0). 8. UNFINISHED BUSINESS A. Motion to Approve the BlueCross/Blue Shield Activc Community Living Grant Contract TCAAP Update Ms. Barton stated in March, 2006 staff was authorized by the City Council to make application to Blue Cross Blue Shield of Minnesota (BCBSMN) for an Active Community Living Grant. Staff submitted an application to BCBSMN in early Apri1. The City has subsequently been notified by BCBSMN that the City has been awarded $24,193.80 in grant funds to participate in the Active Community Living Grant program. Staff recommends Council move to approve the Blue Cross Blue Shield of Minnesota Active Community Living Grant and authorize staff to execute all necessary documents. Councilmember Holden statcd what work was involved for this grant. Ms. Barton responded the City would need to participate in a number of workshops sponsored by Blue Cross Blue Shield. She statcd they would be working with a technical advisor who would be assisting them in incorporating the active living principals into the Comprehensive Plan also. MOTION: Councilmember Pcllegrin moved and Councilmember Holden seconded a motion to approve the Blue Cross Blue Shield of Minnesota Active Community Living Grant and authorize staff to execute all necessary documents. The motion carried unanimously (4-0). B. TCAAP Update Ms. Wolfe updated on the Council on reccnt TCAAP developments. 9. COUNCIL REOUESTS Mayor Aplikowski noted the School District had lell a Resolution in support of the operating levy and asked what Couneil wanted to do with the Resolution. Councilmember Holden requested this bc put on the next Work Session for discussion. MOTION: Councilmcmbcr Grant moved and Councilmember Pellegrin seconded a motion to adjourn to a elosed session at 8:35 p.m. to discuss the City Administrator's performance review. The motion carried unanimously (4- 0). ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, October 10,2006 at 7:00 p.m. at the Arden Hills Council Chambers. 6 . . . . . . ~ ~~HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA WORK SESSION MEETING SEPTEMBER 18, 2006; 5:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the work session meeting at 5:05 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Brenda Holden, and Vincent Pellegrin Absent: None Also present were City Administrator, Michelle Wolfe; Community Development Director, Karen Barton; Assistant City Administrator, Schawn Johnson; and Parks and Recreation Manager, Michelle Olson Lake Johanna Capital EQuipment Budl!et- City Administrator Michelle Wolfe provided the City Council with an overview of the proposed Lakc Johanna Fire Department operating budget formula for the Cities of Arden Hills, Shoreview, and North Oaks. The Fire Board has proposed that this same formula be applied to the capital equipment budget as well. The formula is based upon the following factors: . Population 25% . Households 25% . Market Value 10% . Fire Calls (Five Year Average) 40% Under the proposed financing plan, the City of Arden Hills would be responsible for 27.1 % of the annual operating and capital equipment budget in 2007. The Cities of North Oaks and Shoreview would be responsible for 13.5% and 59.4% respectively. Members of the Lake Johanna Fire Board indicated that it intends to review the formula annually while preparing the annual budget. Members of the Lake Johanna Fire Board are also recommending a catch-up provision for the Cities of North Oaks and Arden Hills to assist with the costs associated with past equipment purchases approximatcly $174,704. Two proposed mechanisms for utilizing the catch-up ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 provision have been discussed. The first option is for the Cities of Arden Hills and North Oaks to directly reimburse the City of Shoreview for catch-up amount. A second option would be for . the Cities of Arden Hills and North Oaks to split the cost of the uscd engine that was purchased last year and reimburse the LJFD General Fund directly. If this proposal was accepted by the City Council, it would be approximately $70,000 for the City of Arden Hills and $35,000 for the City of North Oaks. The balance of the catch-up funding would be paid back over a period of years by incorporating the cost into the City's annual budgct. Based upon the proposed ten year CIP budget for the LJFD, the City would financially benefit from the proposed formula change in the future. Councilmcmber Larson noted that a positive of the proposed formula is that all equipment purchases impact the three cities (Arden Hills, North Oaks, and Shoreview) that comprise the Lake Johanna Fire Dcpartment because equipment is used in all three cities. City Adminsitrator Michelle Wolfe said that the old capital equipment funding formula was antiquated and in need of revision. The new formula will take into consideration future growth and changes in market values amongst the three communities. Councilmembcr Holden asked about the cost formula for salaries and benefits. City Administrator Wolfe said that the City of Arden Hills is currently paying 26.3% of the eost for salaries and bcnefits. In 2007, the City will be responsible for 27.1 % of the cost for employee salaries and benefits through the LJFD. . Councilmember Pellegrin asked what was inequitable about the last funding formula. Lake Johanna Fire Department Chief Tim Boehlke stated that the individual communities paid for different pieces of equipment. Once the trucks were moved to a different station or used by the other cities, the purchasing City did not want to pay for the maintenance eosts associated with that piece of equipment. Therefore, it is more equitable to have all three of the communities share in costs associated with purchasing a piece of equipment and have joint ownership. Councilmember Larson stated that the proposed formula is fair because all thrce communities will eventually use a particular piece of equipment over time. Councilmember Holden asked about the trade-in of fire trucks #840 and #841. Fire Chief Tim Boehlke stated that the City of Shoreview originally purehased the two fire trucks outright. Therefore, it is only fair that the City of Shoreview received the trade-in value for the two fire trucks. Councilmember Holden asked how often the proposed funding formula will be reviewed. Fire Chief Boehlke said that the LJFD Board will review the funding formula on annual basis. . 2 . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 Councilmember Pellegrin asked how the LJFD will be impacted by the proposed TCAAP development. Fire Chief Boehlke stated that he has talked to City staff about his eoncems regarding access to the proposed development site. Also, he is projecting an additional 150 fire calls per year for the City of Arden Hills once the development is completed. In his opinion, the fire department's current fleet of equipmcnt will suffiee in providing fire protection to the new development. Members of the City Council were supportive of the new capital equipment financing proposal that will be voted on by the Lake Johanna Fire Board at their next regularly scheduled meeting. TCAAP Development Agreement Discussion- Community Development Director Karen Barton announced that the City has submitted a tentative offer to purchase the TCAAP site. In order to move forward with the land planning process and the development agreement between CRR, a number of issues will have to be rcsolved within the next several months. The following is a list of proposed discussion itcms for tonight's meeting: . Land Planning Process . Funding and Reimburscmcnt . Master Development Status for CRR . Diseussion of the Existing Framework Density Conccpt Plan and Density Ranges . Public Financing Discussion At this time, City staff and the development team arc projccting a nine to twelve month time Jrame before the closing on the property. Mr. Collin Barr, Ryan Companies, projected the TCAAP project will involve a fifteen to twenty month planning process. In order to assist in the planning process, City staff and CRR will be interviewing potential consultants to assist with developing the master development plan, and various parts of the land development process. Councilmember Grant inquired about insurance coverage that is identified in the original interim agreement. City Administrator Michelle Wolfe said that the City is currently utilizing its Icgal advisors to make sure that the City's liability risk is minimal regarding thc risks associated with purchasing the TCAAP property. Councilmember Grant noted that there are a number of outstanding items that must be completed prior to the Master Development Plan becoming a reality. Mr. Barr agreed with Councilmember Grant's assessment and stated that it is important for the City and other private entities work together throughout this process. 3 ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 Councilmember Holden asked whcn thc interim agreement has to be approved by the City. . Mr. Barr said that the US Congress has seventy-five days to approve the proposed land sale agrcement. Councilmember Grant stated that it is very important for the City Council to become more involved in the planning proccss. Mr. Barr said that the developers will continuc to ask for City Council input throughout the planning process. Councilmcmber Larson noted that this has been a ten year process for the City. The TCAAP vision is a starting place for the City to begin planning discussions. City Administrator Wolfe noted that it is important for the City Council to have on-going discussions regarding the planning of the TCAAP site. The closing of this property will be occurring fairly quickly in the near future. It is also important for thc City Council to discuss public financing for this projcct. Mr. Collin Barr also noted that special legislation may be pursued regarding thc County Road H intcrchange and 1- 35W regarding road construction funding. Councilmember Holden requested that the City Council receive some more education regarding public financing mechanisms. . City Administrator Michellc Wolfe stated that City staff will provide the City Council with a refresher on public financing techniqucs and methods. Councilmember Grant requested that the developer comply with all of the requirements set forth in the interim agreement prior to the City giving CRR master development status. Councilmember Larson noted that the old interim agreement was a snap shot in time and the circumstances regarding the TCAAP propcrty have changed. Mayor Aplikowski noted that the City has not had an agreement with CRR for many months. Councilmember Holden asked who would be responsible for hiring additional staff members if they are nceded for this project. City Administrator Wolfe said that the City would be responsible for hiring additional consultants or staff mcmbers. Councilmcmber Grant said that he is conccrned about the proposed offiee show room space in the vision plan. He belicves that the proposed show room space could be better utilized. . 4 ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 . Councilmember Holden suggested that the proposed transit hub be reduced in size. Councilmember Grant asked if the proposed water way in the vision plan would be considered a stormwater pond. City Administrator Wolfe said that thc pond would be considered an amcnity and a stormwater pond for the proj ect. Councilmember Larson said that the pond feature is an important amenity for the project. It follows the water theme in Arden Hills. Councilmember Grant asked if the water feature IS an amenity that would incrcase property values. Mr. Collin Barr noted that the proposed water feature may be a little too large for the project. Councilmember Larson disagreed with the developer and believes that the ncw water feature is important to the project. Councilmember Holden asked what is thc actual acreage of the TCAAP propelty? . Mr. Barr noted that the proposed project is 585 acres. Councilmember Grant stated that it is important for the construction materials selectcd withstand the test of time. City Administrator Wolfe said that City staff is working on establishing developmcnt standards. Councilmember Grant said that it is important for the project to have a primary business anchor to cstablish the financial viability ofthe development. Mayor Aplikowski asked if the City Council would be in favor of having store level businesses with residential housing on the second floor. Mr. Collin Barr stated that he was not sure if residential housing on the second floor would be a good fit for Arden Hills. Members of the City Council agreed that the size of the transit hub, green space, and access to the proposed athletic fields arc issues that will have to be addressed in the near future. Mr. Barr rccommended that a future meeting with the City Council and staff be scheduled to discuss other project amenitics. . 5 ARDEN HILLS CITY COUNCIL - SEPTEMBER 18,2006 City Administrator Michelle Wolfe asked the City Council if they had any concerns about the . consulting companies that the City has uscd in the past for the TCAAP project. Mayor Aplikowski commented that she would like to havc a consultant that has good communieation skills and is willing to listen and work with the City Council. Celehratinl! Arden I1i11s- Parks and Recreation Manager Michelle Olson provided the City Council with a financial synopsis of the Celehrating Arden Hills event this year. Both expenditures and revenues were lower for this year's event. The following is an overview of the revcnues and expenditures from the 2005 and 2006 Cclebrating Arden Hills event: 2006 Expenditures Revcnues Total City Contribution $45,731.47 $18,346.00 $27,642.79 2005 Expenditures Revenue Total City Contributions $48,731.47 $22.751.00 $25,980.4 7 ln 2006, fInancial contributions from local business decreased by $4,000. Without the financial support of local busincsses and individual contributions it is becoming more difficult for the City to Lund the event. It is also important that the City has more resident involvement in the event. The City nceds the support of the residents to make this event a success. City staff is seeking direction from the City Council regarding ways to improve the Celebrating Arden Hills event in thc future. . Councilmember Holden said that the Celebrating Arden Hills is a niee event, but it may have outljvcd its li fe span. Maybe the City should have an event every three to five years. Councilmember Larson agreed with Councilmember Holden's assessment of the event. This event has experienced a decline in popularity over the last few years. It is difficult to support this event at an annual cost of$25,OOO. Mayor Applikowski agreed that the event should be changed, but she does not want to discontinue the event. It is important that the City reenergizes the event. It may be a good idea to havc a large event once every five years at Tony Sclunidt Park and in between, have a smaller "Day in thc Park" type of event. Councilmember Holden noted that a number of community events are occurring at the samc time as Celebrating Arden Hills. . 6 . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 Councilmember PeIlgrin noted that the current cvcnt has lost its luster. The event needs to be reinvigorated. City Administrator Michelle Wolfe said that the weather also had an impact on the number of people attending this year's event. Councilmember Larson suggested that any proposed changes would have to bc implemented quickly due to the time it takes to plan this event. Mayor Aplikowski suggested that the catered meal be removed from next year's event. Councilmember Grant noted that removing the catcred meal would be a cost savings to the City of $8500.00. Parks and Rccreation Manager Michelle Olson stated that the City could charge an admittance fee for food vendors at next year's event. Mayor Aplikowski suggcsted that the City revIew the children's ente11ainment and musical entertainment for future events. Councilmember Grant recommended that the City take a year off and evaluate the Celcbrating Ardcn Hills event for future years. City Administrator Michelle Wolfc notcd that the City could ask a few questions about the Celebrating Arden Hills event in a eommunity survey. Councilmember Larson recommended that the City take a year off from the Celebrating Arden Hills event in order to evaluate the future of the event. City Administrator Wolfe suggested musical entertailIDIent and a firework display in 2007. Members of thc City Council were agreeable to having a firework display for this year's Celebrating Arden Hills event. Discussion Re!!ardin!! the Video Tapin!! of City Conncil and Plannin!! Commission Meetin!!s- Councilmember Grant raised a few concerns about thc quality of the video replay of the City Council and Planning Commission mectings. Assistant City Administrator Schawn Johnson noted that City staff is aware of the video broadcasting problems. The City has been experiencing tech1Iical difficulties with the video cameras located in the City Council Chambers. The City's new Cable Technician has been reviewing the problems and is working on improving the video quality. Since the video cquipmcnt was stmck by lightning last year, the video equipmcnt and cameras have not been 7 ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 working very well. City staff is also working with the City of New Brighton a11d DS Productions . about providing the City with a price quote for replacing the existing cameras and supplemental equipment in the City Council Chamber. The estimated cost for replacing the cable equipment is roughly $40,000. Members of the City Council wcre agreeable to allowing City staff to obtain cost estimates for rcplacing the cameras and video production equipment located in the City Council Chamber. Council Comments and Requests Councilmember Grant recommended that non-controversial Planning Commission items be placed on the consent agenda at future City Council meetings. The following is the proposed criteria for placing Planning Commission items on the consent agenda: · The Planning Commission unanimously approved the item and it is recommended by the City Council liaison to be placed on the consent agenda. The item may be removed from the consent agenda if a member of the City Council would like to discuss the planning case; . Therc was minimal public input or disagreement regarding the planning case; . Public comment regarding the planning case may be allowed prior to voting on the consent agenda. COllncilmember Holdcn said that she is comfortable with the recommendation. . Counci Imember Larson said that he is not comfortable with the recommendation. He is not comfortable with one councilmembcr deciding whether or not an itcm should be placed on the consent agenda. Mayor Aplikowski said that she IS not against the proposal, but would like to set some guidelines. Councilmember Larson recommended that guidelines bc ereated for City staff to follow regarding the placing of Planning Commission Cases on the consent agenda. He also recommended that City staff obtain a legal opinion from the City Attorney rcgarding the placing of planning cases on the consent agenda. Mcmbers of the City Council agreed that the City Attorney should review the recommcndation of placing planning cases on the City Council mceting consent agenda. Councilmember Grant asked when the tower located next to Mounds View High School IS scheduled to be removed. City Administrator Wolfe said that the contractor will be perforn1ing project prep work the week ofSeptcmber 25th and the tower is scheduled to be removcd thc wcck of October 2nd. . 8 . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 Councilmcmber Grant inquircd about the sink holes located along the Chatham Trail. He said that a resident in the Chatham neighborhood said that a drainage pipe was installed in the area many years ago. City Administrator Wolfe said that City staff will continue to research this problem and will repOli back to the City Couneil in the near future. Councilmcmber Grant inquircd about the results of the Economic Development Commission (EDC) public survey. Community Development Director Karen Barton stated that the EDC just received the survey results. The information will be reviewed by the EDC in the near future. Councilmember Grant requested a copy of the survey results once they are available. Community Development Dircctor Barton said that a copy of the survey results will be provided to members of the City Council. Councilmcmber Holden asked if the City was able to obtain copies of the watcr tower lease agreements for cell phone anteuna service. Community Dcvclopmcnt Director Barton said that the City was able to locatc the agreement for the cell phone antennas located on the City's water towcr. Councilmember Holden announced that the Northwest Youth and Family Services will hosting the "Taste of Northeast" food and wine tasting fund raiscr at the Shoreview Community Center on Octobcr 121h (rom 6:00 PM to 9:00 PM. City Administrator Wolfe has requested a proposal from Ehlers & Associates to review the City's currcnt fund balances. The study completed by Ehlers & Associates will assist the City in preparing for futurc cxpenses pertaining to the five year CIP and TCAAP projeet. The projected cost for this project is $5,000.00. City Administrator W olfc reminded the City Council that her performancc evaluation needs to be completed. She will provide the City Council with a few different times and dates to consider for scheduling the perfonnance evaluation. Councilmember Larson requested that City staff evaluate the City's current assessmcnt policy to address some of thc concerns that arose during the 2006 PMP assessment hearings. City Administrator Wolfe said that it is important for the City to reconvene the Asscssment Task Force and makc some minor ehanges to the existing policy. Couneilmember Larson recommended that the City assess the property owncrs after the project is completcd. 9 ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006 Mayor Aplikowski adjourned the Work Session meeting at 9:10 p.m. Beverly Aplikowski Mayor Michelle A. Wolfe City Administrator 10 . . . ~ . . . ~ ~~HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 11, 2006; 7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Brenda Holden, and Vincent Pellegrin. Absent: None. Also prcsent were City Attorney, John Miller; Civil Engineer, Kris Giga; City Engineer, Deb Bloom; Assistant City Administrator, Schawn Johnson; City Planner, James Lehnhoff; Parks and Recreation Manager, Michelle Olson; URS Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the meeting agenda as presented. The motion carried unanimonsly (5-0). 2. APPROVAL OF MINUTES A August 28, 2006 City Council Meeting B. August 21, 2006 Work Session Meeting Councilmember Grant requested the following changes: August 28, 2006 City Council Meeting, Page I, under Councilmembers absent insert "excused" behind Councilmember Holden's name. Councilmember Larson requested the following changes: August 28, 2006 City Council Meeting, Page] 5, third paragraph from the bottom, third sentenee, ehange site to "sight". ARDEN HILLS CITY COlJNCIL - SEPTEMBER] 1, 2006 2 ~ MOTION: Councilmember Larson moved and Councilmember Pellegrin seeonded a motion to approve the August 28, 2006 City Council Meeting Minutes as . amcnded and the August 21, 2006 Council Work Session Minutes as presented. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Motion to Approve Payment #2 to Arnt Construction in the amount of$259,527.12 for the 2006 PMP Ridgewood Neighborhood Project c. Motion to Approve Resolution 06-46: Authorizing City Funds for the Development and Implementation of an Inflow and Infiltration Reduction Program in 2007 d. Motion to Approve Payment to Ramsey County Parks and Recreation in the amount of$32,000 for the Tony Schmidt Park Underpass Project MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PULLED CONSENT ITEMS ~. . 5. PUBLIC INOUlRIES/INFORMATIONAL Mr. Paul Trites at 1850 Indian Place, stated he and some of his neighbors were having a dispute with one of the neighbors regarding the storage of trailers, motor homes, etc. on their property. He noted most of the trailers were not licensed and it was an eyesore. He asked what he eould do. Mayor Aplikowski stated staff would look into this. 6. PUBLIC HEARINGS A. Continuation of the 2006 PMP Ridl!ewood Neil!hborhood Assessment Hearinl! Ms. Giga stated on August 28, 2006, the City Council held a public hearing for the purpose of establishing special assessments for the 2006 PMP Improvements in the Ridgewood Neighborhood. Council continued the hearing and final action to the September 11, 2006 meeting. She reviewed six oral testimonies and one writtcn testimony heard at the August 28, 2006 meeting, as well as three written testimonies received after the meeting. She recommended no change to the proposed assessment roll. She stated that the proposed interest rate would be 10.25%, or prime plus 2%, according to the assessment policy. She indicated that some residents have expressed concern that this rate seems rather high. She stated staff researched that a 10-year home equity loan can be obtained at a rate of7%, and suggested that Council consider a 9% interest rate for the assessments. . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 3 Councilmember Grant asked what the carrying costs were to the City. Ms. Bloom responded it could be betwecn 5-7 percent. Mayor ApIikowski reopened the public hearing at 7:30 p.m. Doug Tiee, 3576 Ridgewood Court, noted hc and his neighbors only had access onto Ridgewood Court and their street was not being rebuilt, but they were bcing charged a $10,000 assessment which he did not understand. He indicated they had an overlay on Ridgewood Court ten years ago and it was decided early in this project that no additional work was going to be done. He stated he did not belicve they were gctting the same benefit as properties whosc streets were being reconstructed. He asked for an explanation regarding this. Ms. Bloom stated this had been discussed previously by Council. She acknowledged there was a mill and overlay previously done. However, she stated the neighborhood would use the roads for access to their road. Mr. Tiee stated he was not saying they were not getting any benefit, but they were not getting the same benefit and he believed the assessment should be different. Mayor ApIikowski stated they would take his concerns into consideration. Councilmember Larson asked if all properties on Ridgewood Court had the option of using Ridgcwood or Siems Court. Mr. Tice respondcd it was possible, but he did not use thc streets because they werc too stcep. Doug Wild, 3568 Ridgewood Court, stated Ridgewood Court was their front door. He stated he had a conccrn regarding the communications thcy had received. He indicated it was not uncommon to not be able to get to or leave their property or not have any water. He believed this \vas a illlli"'1agcable thing even though he knevV' it was difficult. He stated these types of instances were unacceptable. He also expressed concern with the setllp of the mailboxes. He noted there was an entire row of unmonitored mailboxes. He asked if this issue had been addressed and if the City could provide secure mailboxes. He expressed concern regarding the cost estimate overage. lIe asked Council to consider thc solution to the interest rate as an option which would lessen the pam some. Patricia Jacobson, 3530 Ridgewood Road, believed her residence was the only one like this and the issue was that their property abuts Snelling on the east side, Ridgewood Road on the west side and their addrcss was Ridgewood Road, but their driveway and front door were on Snelling. She notcd two houses share the driveway at 3529 Snelling and that was where they would enter to get to their property. She stated when the Snelling projcct proceeded they did not want to also be assessed for Snclling bccause that was where their front door was located. She noted they have had to make special arrangements with the Police Department and Fire Department so thcy know where (0 gain access in case of an emergency. Steve Nelson, 3475 Siems Court, stated after researching, he realized the City did contributc $1,000 to the retaining wall. He indicated he had sympathy for the people on Ridgewood Court. He noted they could travel in a different direction and they were not totally restricted and he believed they should receive some credit, but he indicated they would benefit by this project ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 4 because the storm water runoff would now go into the storm sewer. He expressed concern regarding the wetland at the Bcach Club. . Kathy Nelson, 3475 Siems Court, agreed the mailboxes should be put in a more secure location. She indicated thcre were times the mail carrier could not get through the construction and they were not getting their mail. She asked if the City would inform the mail carrier to not leave packages on top of the mailboxes. She also expresscd conccrn about the lack of communication. She noted it took her over ten minutcs to get to her home due to the construction. She stated postcd signs would be vcry helpful. Cynthia Wheelcr, 2576 Ridgewood Court, clarified the letter she sent to the Council. She stated her letter was in rcgard to the way the asscssment policy was being proposed to be administered overall. She stated the way the City appeared to assess the properties appeared to conflict with the assessment policy. She stated the assessment was not being applied consistent with the City's policy. She reviewed the various ways the City has not consistently applied the assessmcnt policy. Mayor Aplikowski closed the public hearing at 7:53 p.m. Councilmember Pellegrin asked if there was a better way to manage the construction issue. Ms. Giga responded she would contact the construction inspector about this tomorrow morning. Mayor Aplikowski suggested the construction company bring in portable signs for the . intersections. Councilmembel' Pellegrin asked about the mailbox security. Ms. Bloom stated it is common occurrence that mailboxes are moved during road eonstmction and the post office inforn1s them where their boxes need to be moved. With respect to a locking mailbox, that would have needed to be notcd in the bid documents, which would have increased the cost of the project. She indicated in the age of identity theft, more secure mailboxes may be something to consider in the future. Councilmember Holden asked if the City was still going around informing the residents when the watcr was being shut off. Ms. Giga responded the O&M Department goes around and puts tags on doors when the water is being shut off, as well as using a phone network. Councilmember Grant stated thcy needed to have a discussion regarding the interest rate. He stated he supported the 9 percent option. Mayor Aplikowski stated she agreed with Councilmember Grant, but she would also be comfortable with 8 percent. Coullcilmemher Holden stated she would also support 9 pereent. Councilmcmber Larson stated he was also comfortable with 9 percent. He notcd they should make an attempt to change the assessment policy inconsistencies as noted by Ms. Wheeler. He stated if they had a large Jot, there was no way to predict if the lot would eventually be subdivided. . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 5 Hc asked if there were any platted lots in this project that were not being assessed. Ms. Bloom respond cd 3581 Ridgewood Road appeared to be two lots that were combined with one house on it. Ms. Giga stated she bclieved there were several lots where there werc two lots with onc home on it. Councilmember Larson stated he believed those properties should be paying an assessment on the second lot. He indicated he was having an issue on how they could determine the benefits that were assigned. Ms. Bloom noted under the assessment policy, Council had flexibility to address these types of issucs. Shc indicated every project would have some issucs such as this. Patricia Jacobson, 3530 Ridgewood Road, statcd the residents were told they would only be assessed based on one road. She asked if that was going to change. Mayor Aplikowski stated that would not change and Council needed to make this clear in the assessment policy; it currently is not. Councilmember Larson stated the spirit of the policy was that a resident was not assessed twice if they were on a corner lot or ifthcy had access on two roads and Council would need to fix this ,vording. Mayor Aplikowski stated it was her understanding the people who lived on Ridgewood Court in . 1996 paid approximately $600 for the mill and overlay and now thcy were not getting curb and gutter with this project. She noted they would get some benefit, however, and she suggested they look at an allowance for the people who live on Ridgewood Court. Ms. Bloom stated they did know who was asscssed ten years ago and they could look at giving those residents an allowance. Council member Holden asked if this would be a part of the poliey for everyone who had a prcvious mill and overlay. Mayor Aplikowski noted these residents had a unique situation and she was only proposing this for this project only. Councilmember Grant asked how wide Ridgewood Court was. Ms. Giga responded it was 12 feet. Councilmember Grant stated he did not believe the people on Ridgewood Court would likc it if the City applied thc City standard for streets to this area. He stated the residents had the use of the improvement for ten years and he was not sure if they would want improvements to the City's typical standards. Councilmember Larson statcd he was having a difficult time in understanding why they should not asscss Ridgewood Court as they assess the other properties in the neighborhood. He stated one of the other issues was the retaining wall along Siems Court. He stated he was conflicted about this because one of the property owners along this area was a relative and if the City wished, he would abstain from that issue. Mayor Aplikowski responded it would not be necessary for him to abstain. ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2006 6 MOTION: Councilmember Holden moved and Councilmember Pellegrin scconded a motion to approve Rcsolution No. 06-47, Resolution Adopting Special . Assessment Roll for the 2006 PMP-Ridgewood Neighborhood Improvements at the interest rate of 9 percent. The motion carried unanimously (5-0). 7. NEW BUSINESS A. Planning Case 06-025: Site Plan Review - AMT Inc., 1300 Grey Fox Road Mr. Lehnhoff stated AMT Inc. is requesting a site plan review to add 36 parking stalls to the property at 1300 Grey Fox Road. Although AMT Inc. owns the building, J.J. Taylor Distributing, formerly known as East Side Bevcrage is a tenant. J.J. Taylor Distributing also occupies the building at 1260 Grey Fox Road, which is immediately east of the 1300 Grey Fox Road property. Grey Fox Road was recently rcconstructed, and all on-street parking was eliminated. Prior to the reconstruction, J.J. Taylor DistJibuting had been using Grey Fox Road for a portion of their parking needs. With the loss of the on-strcet parking, J.J. Taylor Distributing has been short on parking and had very crowded parking lots. This request is meant to provide adequatc parking for all employees and visitors on the property. The applicant is proposing to increase the number of parking spaces at 1300 Grey Fox Road by 36 from the cunent 31 stalls for a total of 67 stalls. The existing parking area will be re-striped to accommodate thil1een of the new stalls, and twenty-three new stalls will be created by removing thc grassy peninsula in the parking area. . . Although the submitted plans indicate that there will be 69 stalls on the sitc with the expansion, the applicant has optcd to not include two proposed stalls in the northeastern part of the property due, in part, to a potential cncroachment on the 20 foot parking setback from the front lot line. Currently, J.J. Taylor Distributing is sharing parking bctween the two properties that it is leasing. In terms of use, the two properties are used as one. The 1260 Grey Fox Road property has 87 parking stalls. With the requcsted site plan review, there would be 154 parking stalls between the two properties for the 140 employees at the two sites. The applicant has submitted a shared parking agreement between the owners of 1300 Grey Fox, 1260 Grey Fox, and J.J. Taylor Distributing. He stated the Planning Commission reviewed the plamling case and unanimously recommended approval of thc Site Plan Review to add 36 new parking stalls based on the submitted plans, elevcn findings of fact, and eight conditions. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Planning Case 06-025: Site Plan Review - AMT, Inc., 1300 Grey Fox Road subject to the eight conditions as noted in stafrs September 7, 2006 report. The motion carried unanimously (5-0). . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 7 B. Planning Case 06-026: Preliminary Plat - Arlene Boutin, 1600 Lake Johanna Boulevard Mr. Lehnhoff stated the applicant is requesting a preliminary plat for 1600 Lake Johanna Blvd. which is located at the southwest corner of Lake Johanna Blvd and Siems Court on the northeast side of Lake Johanna. Thc eastern two-thirds of the property were originally platted as threc separate lots with access to Siems Court; however, these lots were combined with a lot to the west at some point in the past. This proposal would re-plat the one combined lot into three confornling lots. He recommended Council approve the preliminary plat bascd on the six findings of fact and the seventeen conditions as noted in staff s report. Councilmember Holden asked if they did not approve this would the PMP project stand as it was. Ms. Bloom rcplicd nothing in the agreement or discussions they have had with the property owner, guaranteed Council would approve the preliminary plat. She noted they had been discussing with the residents regarding the easement. She stated they did have an alternative to the water trcatment if necessary. Councilmember Grant stated this appeared to be a win-win situation; the City needed to get rid of the fill and would get the water treated. MOTION: Councilmember Pellegrin moved and Councilmcmber Larson seconded a motion to approve Planning Case 06-026: Preliminary Plat - Arlene Boutin, 1600 Lake Johanna Road based on the submitted plans, the six findings of fact, and subject to the seventeen conditions as noted in staff's September 7, 2006 report. Steve Nelson, 3475 Siems Court, noted platted land does not necessarily mean it is buildable. He stated this was thc lowcst land in thc area. He indicated this area was a wetland and would always be a wetland. He noted the water flowed in this area and it did not go into Lake Johanna right now and it would if this development went through. He did not believe this project would improve thc water quality because the water would go directly into Lake Johanna. He stated hc did not see any benefit to the City for reaching the agreement. He noted when thc snow melted the entire property filled up with water. He believed thc City was making a mistake and recommcndcd they deny this. He expressed concern about the tree removal also. Kathy Nelson, 3475 Siems Court, stated onee they put a house on this lot, there would be a lot more impervious surface which would create more run ofT. She noted they had a house in their neighborhood olT of the comer of Ardcn Place and Siems Court where the land was lowland and every time it rain cd, children would swim or canoe in it. She noted this land was deemed buildable and was filled in. Once the home was built the foundation cracked because the land was low land. She noted the second owner had flooding problems in their back yard. The third owner also had flooding problems and thc City had to build a culvert to get the water out of the yard. She stated she saw this proposal as a potential problem. ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 8 Diane Pearson, 1556 Arden Place, expressed concern regarding the trees and the possible removal of them. She requested the trees be preserved on the hill. Mr. Lehnhoff responded all . of the trees on the hillside would be protected. He stated two conditions for the approval have been included that restrict tree removal on the hillside and outside of the proposed tree removal area. Mr. Nelson stated the water right now flows ovcr the curb down the hill and it does not go directly into the lake; it sat therc until it was absorbed into the land. Ms. Giga responded the water did flow onto the property and there was an cxiting culvert from the wetland area to the lake. Bob Meinzor, applicant's husband, stated there was a culvert therc because he cleaned the culvert. He stated the culvert fan directly into the lake, but it was not particularly efficient. Mr. Nelson asked which culvert they werc talking about. He asked if there was a second culvert. Ms. Bloom responded there was an existing culvert in thc southwest comer of the lot, which would be replaced as a part of this project. Cindy Wheeler, 3576 Ridgewood Court, expressed concern the City was providing free fill for a private development. Ms. Giga responded part of the original negotiations was fill for the easement. She noted the City would not be charged for the eascment. She stated the City had to haul the fill elsewhere, which would cost the City approximately $50,000. Ms. Wheeler stated she believed this was a conflict and how could the City not approve . something they believcd was a win-win for the City. She noted this devclopment was also not consistent with the assessment policy. Council member Holden statcd she did not see a reason why they should not subdivide the land. She noted it met all of the requirements. She stated she would be voting in favor of this. The motion carricd unanimously (5-0). C. Motion to Establish the Payable 2007 Preliminary Tax Levies/2006 Truth in Taxation Dates a. Resolution 06-43: Setting the Preliminary Levy for Taxes Payable in 2007 b. Resolution 06-44: Setting the Preliminary Special Levy for the Karth Lake Improvcment District Payable in 2007 c. Resolntion 06-45: Adopting Truth in Taxation Public Haring Dates for Proposed Taxes Payable in 2007 Mr. Johnson stated by September 15, 2006, the City is requircd to adopt and certify to Ramsey County a preliminary levy and Tmth in Taxation datcs. MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a motion to adopt Resolution 06-43 which establishes the preliminary operating levy for taxes payable 2007 in the amount of$2,675,161 - a 6% increasc from the 2006 levy. . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 11,2006 9 Councilmember Holden stated she had a concem regarding the 6% levy and she would not support it. Shc noted the City was expecting significant funds to come in the next year. Councilmember Grant stated he also would not support a 6% lcvy and staff came to them with a 4% initially. He stated the morc extras thcy tacked on, thosc extras would cvcntually get spent. Councilmembcr Larson stated he did support thc motion and notcd the City has been very conservative in the way it approached levies eompared to other Cities. He noted a lot of things the City wantcd to do they could not do because they did not have sufficient funds. He stated it was not irresponsible in talking about a six percent versus a four perccnt increase. Councilmember Pellegrin asked if they were making money on the embezzlement. Mr. Johnson responded it was his understanding thcy wcre only getting a portion of the moncy back and not the total sum and they were not making money on this. Councilmember Larson noted the money they recovered from the embezzlement was not a windfall for the City and it was money that was originally stolen from the City in the first place. Mayor Aplikowski stated she would support thc 6% levy and she did not think it was irresponsible to give staff more time. She noted they could be looking at a 4% levy in December, but she wantcd to give staff some latitude. Councilmember Holden stated she did not believe they had agreed on the capital improvement projects they wanted to do. She noted they have not been maintaining the road, parks, trails, and teunis courts. She stated this was inappropriate and she would not support it. Councilmcmber Grant stated if the utility rates were too low, then they needed to raise the utility ratcs. He stated the utility funds were too low because they were spending too much. He noted they needed to be more fiscally responsible and they should be taxing for what they need. He stated staff had come to them with a four percent budget and he did not believe they should raise it to six percent. Mayor Aplikowski stated staff had indicated they would try to keep the levy at four percent. Conncilmember Pellegrin stated he was also not sure he was in favor of the 6% levy. Hc noted they had to get out of the pay me later mode. The motion carried unanimously (3-2 Councilmembers Grant and Holden opposed). Councilmember Pellegrin left the meeting at 9:24 p.m. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to adopt Resolution 06-44 which establishes the preliminary levy for thc Karth Lake Improvemcnt District for taxes payable 2007 in the amount of $13,782.67. The motion carried unanimously (4-0 Councilmember Pellegrin absent for the vote). ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 10 Councilmember Pellegrin rejoined the meeting at 9:25 p.m. MOTION: Councilmember Grant moved and Coul1cilmember Larson seconded a motion to adopt Resolution 06-45 which establishes Truth in Taxation hearing dates for proposed taxes payable in 2007. The dates established are December 4th and December 11, 2006. The motion carried unanimously (5- 0). . D. Boston Scientific Water Sign age Discussion Mr. Lchnhoff stated with the recent acquisition of Guidant by Boston Scientific, they plan to replace the Guidant signage with Boston Scientific signagc. Based on a preliminary review of their wall and monument sign proposal, no speeial permits will be needed because the new sigtlage will not exceed the sign area or dimensions of the old signage (a regular sign permit will still be required for each sign that is visible from the public right-of-way or neighboring propcrties). However, Boston Scientific is considering changing the dimensions and possibly the color ofthe signage on their watcr tower. Dan Riehle, Facilities Manager for Boston Scientific, stated Boston Scientific had more letters than Guidant did and he did not believe the sizc of the lettering \vould matter on the water tower. Councilmember Grant stated given the prominence of the water tower and the sign this needed to come before Council. He askcd what was the size of the letters being proposed to be put up. . Mr. Riehle responded the "13" and "S" would be bigger than 24". Councilmember Grant asked Council if this was what they wantcd. MOTION: Couneilmember Larson moved and Councilmember Pellegrin seconded a motion to approve the Boston Scientific Water Tower Sign age and it be dccmed an insignificant change and did not require Boston Scientific to go through thc planning process. Councilmember Holden stated she was surprised the City was restrictive on other signage within thc City and not on this property also. The motion carried unanimously (5-0). 8. UNFINISHED BUSINESS Mr. Lehnhoff requcsted Council hear item SC prior to SA. C. Planning Case 01-05: Chesapeake Companies - Extension of Master PUD Mr. Lehnhoff stated the applicant has requested an additional one-year extension for their Master . Plan POO. . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 11 He recommended approval of the requested one-year extension to allow Chesapeake Companies to submit a Final Plan POO no later than September 26,2007, subject to the thirteen conditions from the original POO approval and condition 14 that was added in 2004. Diane Fredeen, Chesapeake Companies, indicated they were moving forward and it would not take them a year to finish this. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve in Planning Case 01-05: Chesapeake Companies - Extension of Master POO approval of the requested one-year extension to allow Chesapeakc Companies to submit a Final Plan POO no later than September 26, 2007, subject to the thirteen conditions from thc original PUD approval and condition 14 that was added in 2004 noted in staffs September 5, 2006 report. The motion carried unanimously (5-0). A. Motion to Extend Closing for Old Citv Hall/Public Works Property Mr. Lehnhoff stated due to the time involved in obtaining a permit from Rice Creek Watershed, Royal Oaks will not be able to reccivc a final plat approval for the proposed redevelopmcnt of the Old City Hall!Public Works Site until October. Therefore, Royal Oaks is requesting an extension of the closing date on or before October 30, 2006. Shc rccommended Council approve the requcsted closing date extension. 1":10TION: Councilmcmbcr Larson 1110ved and Councilmcmbcr Pellegrin seconded a motion to approve the recommended closing date extension for the sale of the Old City Hall/Public Works site to Royal Oaks Realty to on or before October 30, 2006. The motion carried unanimously (5-0). D. TCAAP Update Mayor Aplikowski updated the Council on recent TCAAP developments. Councilmembers Holden and Grant requested the developers not call them at their work phone numbcrs. B. County Road E Sidewalk Discussion Ms. Olson stated at the August 21, 2006 City Council Work Session, the Council requested staff to present a history of the County Road E Pedestrian Sidewalk lnlprovements at this Council meeting. A number of options have been discussed at neighborhood informational meetings and City Council meetings over the past three years. The Parks and Trails Master Plan adopted in 2002 indicated that cxpanding the trail network was a high priority. The County Road E Bridge over TH51 is considered a weak link in the system and poses a dangerous condition for pedestrian traffic. Currently, very naJTOW walkways exist on both sides of the bridge, creating potential ARDEN HILLS CITY COUNCIL - SEPTEMBER II, 2006 12 safcty issues for pedestrians. On October 12, 2004, City Council passed Resolution 04-056 requesting MnDOT eonsideration of a cost sharing cooperative agreement for pedestrian . improvements to the County Road E Bridge over Trunk Highway 51. URS submitted a request to MnDOT to be considered for the 2006 cooperative agreement funding cycle. At the November 15,2004 Work Session, Council was presented with additional information regarding the projcct. The Council passed a resolution at the November 29, 2004 meeting approving the sidewalk for the north side of County Road E from Old Highway 10 to Connelly Avenue. The project was reviewed by MnDOT with thirty five other projects and rankcd fourteenth in priority for funding. A total of ten projects were funded with thc next four listed as alternatives. As discussed at the July 17,2006 Work Session, Council is contcmplating the County Road E pedestrian improvements as a 2008 projcct. MnDOT is again accepting candidate projects for the 2008 Municipal Agreement Program. Project proposals for the cooperative agreement need to be submitted by October 11,2006 to be considered for the 2008 program. It is anticipated that the actual project selection will occur in early January of2007 with the fi.mds becoming available July 1,2007. Staff requested dircction from Council to apply for the agreement by the City Council meeting on September 25,2006. Ms. Giga reviewed the funding available. Councilmember Holden asked why the sidewalk had to be a speci fic width. She askcd if it could . be smaller. Mr. Brown responded they could have gone down to six feet also, but the City had chosen the 7.5 feet. Councilmember Grant asked if this was eligible for State Aid. Mr. Brown responded that was correct. Councilmember Grant stated he was in favor ofthc north option, even ifit was more expensive. He noted this was the safer option. Council member Larson stated he was in favor of the south side option. He noted putting the walkway on the south side allowed them to connect to the City parks and the only trail that runs along County Road E. He noted this would also affect fewer properties and there was no adverse driveway impacts. Conncilmembcr Holden stated thcy needed to plan for the future and she did not understand why they would want to put pressure on having pcoplc crossing at the crosswalk when they could cross safely on the other sidc. She noted they would not have more developments in the south sidc of thc City and she was going to vote for thc north side. Mayor Aplikowski stated if they did this and Ramsey County got the money for the bridge, would the bridge include sidewalks. Mr. Brown responded if a new bridge was put in it would include sidewalks probably on both sides. . . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 13 MOTION: Councilmember Holden moved and Councilmember Grdnt seconded a motion to extend the meeting time to 10:30 p.m. The motion carried unanimously (5-0). Councilmember Larson stated in the previous materials considcred by the Council there were a numbcr of suggestions that would add additional safety to the crossing. Councilmember Holdeu noted they did have no turn on rcd at Hamline, but people did it anyway. She noted right now traffic backed up on County Road E. Mayor Aplikowski stated she believed this needed to go back to a work session and they needed to get the public involved in this again. She asked Council to direct staff to apply for the northern side because that was the most expensive and it could be changed and then they discuss this at a work session. Councilmembcr Larson stated he would like to vote on this tonight. He noted he did not want to spend more time discussing this at a work session. Kate Barnes, 1434 County Road E, stated safety and traffic was a concern. Mayor Aplikowski asked if thcy did not get the money for this, would this come back for Council to look at again. Councilmember Holden stated Council would need to look at this agaIn. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to dircct staff to prepare documents to apply for the MnDOT cooperative agreelnent for funding in 2008 and proceed with a 7,5 foot width sidewalk on the north side of the bridge at a cost of $276,700 and extend a 6 loot concrete sidewalk with 2 foot paver strip down to Old Highway 10 at a cost of $302,900. Total project cost estimate is then $679,600. The funding for the sidewalk extension would be MSA eligible. The motion carried unanimously (3-1-1 Councilmember Larson opposed and Mayor Aplikowski abstained). COUNCIL COMMENTS AND REQUESTS Councilmembcr Holden - Noted a lot of people have been using the tennis courts and thanked staff for their work on them. Councilmcmber Grant - Requested a discussion at a work session regarding the videotaping of the City Council and Plalming Commission meetings. Hc requested a discussion regarding his ideas about making the meetings shorter. Councilmember Pellegrin - Publicly acknowledged the heightened visibility of the Ramsey County Sheriff in his neighborhood. Mayor Aplikowski - Thanked staff for all of their hard work. ARDEN HILLS CITY COUNCIL - SEPTEMBER 11, 2006 14 Mayor Aplikowski adjourned thc Regular City Council Mccting meeting at 10:20 p.m. Beverly Aplikowski Mayor Michelle Wolfc City Administrator NOTICE OF MEETINGS The next Regular City Council Meeting will be held Monday, September 25, 2006 at 7:00 p.m. at the Arden Hills Couneil Chambers. . . . . . . ~ ~~HILLS CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING AUGUST 10, 2006; 7:00 A.M. ARDEN HILI"S CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the work session meeting at 7:00 a.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Brenda Holden, and Vincent Pellegrin Absent: None Also present were City Administrator, Michelle Wolfe; Community Development Director, Karen Barton; CRR Representatives Pat Ryan, Bart Rehbein, and Rick Collins TCAAP- Mayor Aplikowski noted that this was a closed meeting for the purpose of discussing the Offer to Purchase for the TCAAP property. The regular meeting was called to order at 8:20 a.m. Motion by Grant, second by Pellegrin to amend the Offer to Purchase pursuant to the requested changes by the GSA as outlined in the staff memo from CD Director Barton, dated August 10, 2006. The motion carried unanimously (5-0). Motion by Grant, second by Larson, to amend section 3.0B of thc Funding Agreement between CRR, LLC and the City. The motion carried unanimously (5-0). Motion by Grant, second by Pellegrin, authorizing the Mayor to execute an earnest money check in the amount of $1,000,000 per the terms of the Offer to Purchase and Funding Agreement between CRR, LLC and the City. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - AUGUST 10,2006 2 Mayor Aplikowski adjourned thc Rcgular City Council Meeting at 8:31 a.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator . . . . . . ~ ~HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING JUL Y 25, 2006; 5:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due eall and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council mecting at 5:01 p.m. Present: Mayor Beverly Aplikowski, Gregg Larson, Brenda Holden, David Grant and Vincent Pcllcgrin. Absent: None Also present were City Administrator, Michelle Wolfe; Community Development Director, and Andy Burmeister, Aide to Senator Norm Coleman I. APPROVAL OF MEETING AGENDA MOTION: CouDcilmember Larson moved and Councilmember Pellegrin seconded a motion to approve the meeting agenda. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES None 3. CONSENT CALENDAR None 4. PULLED CONSENT ITEMS None. 5. PUBLIC INOUlRIES/INFORMATIONAL None. ARDEN HILLS CITY COUNCIL -JULY 25, 2006 2 6. PUBLIC HEARINGS None. . 7. NEW BUSINESS A. Motion to Approve Resolution 06-40: Supporting the Purchase of the TCAAP Propertv Mayor Aplikowski introduced Item 7 A. Motion to Approve Rcsolution 06-40: Supporting the Purchase of the TCAAP Propcrty and opened the floor for questions. Councilmember Holden asked if the purchase price of $45 million was a lump sum amount or bascd on a price per square foot. Community Development Director Karen Barton responded that the price was a lump sum agreement, but there may need to be modifications depending on the outcome of the final survey. Councilmember Holden asked if the Wildlife Corridor is also included in the purchase price. Ms. Barton indicated that it was, but there is no value assigned to that portion of the property for purposes of calculating the land sale price. Councilmember Holden asked what will happen in the future with groundwater remediation. . Community Development Director Barton replied that the Army will continue to be responsible for that function for many years, until it is deemed complete. The pump houses need to somehow be incorporated into the redevelopment. Councilmember Holden asked for clarification that the Developer undcrstands that the City has no financial obligations in terms of this land sale. Ms. Barton responded that is correct. Councilmember Holden then asked what the process will be as we go forward. Ms. Barton rcsponded that first wc need to negotiate an Offer to Purchase with the GSA. Then wc will need to negotiate a new Interim Dcvelopment Agreement with the developer. Work will need to continue on the Response Action Agreement, FOSET, and Covenant Deferral processes. We will also need to negotiate a master development agreement. City Administrator Michelle Wolfe said that Phase N Planning will need to get underway in order to start addressing more specific details regarding the redevelopment plans as conceptualized in the Framework Vision. Councilmember Grant stated that the Council will want to have more input up front rather then just getting a proposed plan at the end of a lengthy process. . . . . ARDEN HILLS CITY COUNCIL-JULY 25, 2006 3 City Administrator Wolfe stated that such input will be aceomplished in a number of ways as we proceed. Councilmcmber Grant asked about offsets to the purchase price. Community Development Director Barton responded that thc offsets will include remediation, insurance, and administrative costs relating to the MPCA and EP A. Councilmember Larson indicated that the support of Senator Coleman and his staff has been critical to this project and that the Resolution should include recognition of that. He proposed the following language be included in the resolution. "BE IT FURTHER RESOLVED that thc City of Arden Hills acknowledges thc significant support of Senator Norm Coleman in the process that led to the agrccment of the base value in this purchase" Motion by Larson, scconded by Pellegrin to amend the proposed resolution approved 5-0. Motion by Larson, second by Grant to approve Resolution 06-40: Supporting the Purchase of the TCAAP was approved 5-0. Councilmember Grant noted that he will be absent from the July 31 meeting. 8. UNFINISHED BUSINESS No Itcms- 9. COUNCIL COMMENTS AND REQUESTS Motion to adjourn by Councilmember Holden, second by Councilmember Larson at 5:43 p.m. Beverly Aplikowski Mayor Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will bc held Monday, August 28, 2006 at 7:00 p.m. at the Arden Hills Council Chambers. . ~ ~LLS City ot Arden Hills Request for Council Action Agenda Item3.A. Claims & Pavroll Budgeted Amount Across Citv BudQet - All Funds Actual Amount: See Financial Implications Funding Source: Across City BudQet - All Funds f Prepared ~y: Michelle Bruley Ih Dept.: Finance \s\''v Council Mtg. Date: October 10, '2006 Final Action Needed By: October 10,2006 Council Action Request: Review and Approve Consent Agenda Item 3.A. - Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. - Claims and Payroll Advisory Commission Action: Commission Planning PTRC Date Action ------~-,_.__._-------_.- Supporting Documents-(whlch-a-re attac-hed to-this Action Form): Not Applicable .... . Not Applicable . __1'I.<:l1~jJplicablll... D Memo/Letter: . D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Payroll and Claims Reports Financial Implications: Payroll #19- $48.688.10 Accounts Payable Claims Since 9/25/06 Council Meeting: . 1. Paid Claims - Batch 008-09-2006: 2. Paid Claims - Batch 009-09-2006: 3. Paid Claims - Batch 010-09-2006: 4. Unpaid Claims - Batch 011-09-2006: Claims Total Administrator/Staff Comments: $ 2.120.51 $ 12,563.62 $ 204,820.72 $ 44,92897 $ 264,433.82 . Page 1 of 1 . CITY OF ARDEN HILLS CHECKS DA TED 9122/2006 (PIR # ]9) . SECOND SEPTEMBER PAYROLL [lel\1)>(;QV"~1\l^MEll (Biwccklv, 912/06 to 9/15/06) ....~(iYEe:pemJ'C:rlOi>I'$.... .....Ali.\1>.... cttvatNEF] ....... . FIT 3,700.4] SIT ] .606.29 FICA Oasdi 2,5]4.73 2,5]4.73 FICA Medicare 588.17 588.17 ITOTAL TAXES 1 8,409.60i 3,102.90 I Brulev, Michelle (ByJ, Sandra IFreppert, Jackie Johnson, Schawn Silseth, Pang Sweeney, Pamela Wolfe, Michelle Barton, Karen Lehnhoff, James Mennenga, John Schcrbel, David Andrews, Aaron F reyberger, Scott Frid, Jeffrey Moonev, Joseph Nowlan, Anthony Perron, James Saxe, Pete Scbifskv, Mike Winkel, David Olson, Michelle Bonemeyer, Alex Forster, Alexander Grant, Sara 'okarev, Julian 1 I FSA Health Premium 1,260.00 FSA Dental Premium 229.99 FSA Health Care Rcimb. 459.37 FSA Dependent Care Reimb. 416.66 ITOT AI. FLEXIBLE SPEND]NG I 2,366.021 0.00 1 PERA 2.253.93 2,458.84 ]CMA 1,417.37 376.91 Central Pension Fund-Union 614.40 ITOTAL RETIREMENT I 4,285.701 2,835.75 1 Affinitv Plus Federal Credit Union 1,831.24 IUOE 49 Dues (Union) 120.00 LTD/STD Insurance 200.07 PERA Life Insurance 30.00 Life/Addl/Dep Life 147.30 United Wav Mn Child S upoort 326.23 TOTAL YOI.UNTARY 2,454.77 200.07 . T olal Employee Deductions 17.516.09 INet }layroll 6.998.55 Direct Deoosit 19,865.98 Gross Payroll Tie-Out 42,549.38 WIllS City Paid Benefit 6,138.72 leMA Benefit Held 0.00 ITOT AL PA YROLL COST I 48,688.10 1 42,549.38 2,366.02 376.91 40,560.27 2,514.73 588.17 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans~ refS are typically made h....o business days after the payroll date. . I CJ) d .~ ~ " bJ) '" 0.. ~ c C Q E -< ~ '" ~ '" N r-..: 0 ...;. ~ ~ 'TAM t-: ~ .., N N o ..c N N ~ .., ~ o N N . " N N ~ . 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Prepared by: SPJ Dept.: Admin Council Mtg, Date: 10/10/06 Final Action Needed By: 10/10/06 ~ ~HILLS City ot Arden Hills Request for Council Action Agenda Item 11111 Resolution 06-48: Appointinll Election Judlles for the 2006 General Election Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Approve Resolution 06-48: Appointing Election Judges for the 2006 General Election Staff Recommendation: City Council Approval of Resolution 06-48: Appointing Election Judges for the 2006 General Election Advisory Commission Action: Commission Date Action Planning PTRC Not applicable Supporting Documents (which are attached to this Action Form): . o Memo/Letter: [gJ Resolution (No, 06-48) o Ordinance (No. o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Not Applicable Administrator/Staff Comments: . Page 1 of 1 ~ ~~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 06-48 RESOLUTION APPOINTING ELECTION JUDGES FOR THE 2006 GENERAL ELECTION WHEREAS, the City of Arden Hills is dependent upon and appreciative of citizen assistance for its election process and, WHEREAS, the Arden Hills 2006 General Election Judge appointments consists of individuals recommended by the City Administrator/City Clerk with the approval of the majority of the City Council. NOW, TIIEREFORE, BE IT RESOLVED that the Mayor and the City Council do hereby approve the following appointments for 2006 General Election Judges: . Precinct 1: Carol Abrahamson, William Canine, Barbara Engel, Dennis Johnson, Lisa Johnson, Kevin Keenan, Gerald McCauley, Marilyn Palmer, James Quitter, Judith Tekautz, Frances Thelen, Kenneth Yeager. Precinct 2: Jane Hagedorn, Pamela Hanson, Vicki Henkel, Delores Kroll, Margaret McCauley, Lucia Miklas, Cathy Soldner, Kayton Palmer, Wesley Thompson, Elizabeth Zukowski Precinct 3: Kathy Bridgeman, Larry Erickson, Ken Granquist, Sheri Hanson, Marilyn Hathaway, Andrew Holewa, Lee Kern, Raymond Kreps, Russell Lunak, Kathy Nelson, Elizabeth Stenglein, Margaret Thor, Clayton Zimmerman Precinct 4: Elwood Caldwell, Ileane Cook, Carolyn Granquist, Faith Gudding, Kathy Hagkull, Shirley Koosmann, Evelyn Lawyer, Janet Nelson, James Otto, Diane Phillippi, Lyle Salmela, Ted Stamos, Katherine Zimmerman ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF OCTOBER, 2006. Beverly Aplikowski, MAYOR ATTEST: . Michelle Wolfe, CITY ADMINISTRATOR . ~/ Prepared by: KG ! , ., Dept.: Engineering Council Mtg, Date: 10/10/06 Final Action Needed By: 10/10/06 ~ .-A~ HILLS City of Arden lIins Request for COllllcil Action Agenda Item 3!~ Motion to adopt Resolution 06-50 Reauestina Fundina from Mn/DOT for Pedestrian Improvements To Countv Road E Bridae over Trunk Hiahwav 51 Budgeted Amount N/A Actual Amount N/A Funding Source: N/A Council Action Request: Motion to adopt Resolution 06-50: Resolution requesting funding from Mn/DOT through the Municipal Agreement Program for Pedestrian Improvements to County Road E Bridge over Trunk Highway 51, Staff Recommendation: Adopt Resolution 06-50: Resolution requesting funding from Mn/DOT through the Municipal Agreement Program for Pedestrian Improvements to County Road E Bridge over Trunk Highway 51, Advisory Commission Action: Commission Date Action Planning PTRC Not Applicable Not Applicable Not applicable . Supporting Documents (which are attached to this Action Form): D Memo/Letter: I2J Resolution (No. D Ordinance (No, 06-50) ) I2J Engineering Recommendation: At the September 11, 2006 Council meeting, staff received direction from Council to apply for funding through MnIDOT's Municipal Agreement Program for pedestrian improvements along County Road E, One of the required submittals for this application is a resolution adopted by the City Council requesting such funding, D Attorney Recommendation: D Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 ~ ~~HILLS . CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 06-50 REQUESTING FUNDING FROM MN/DOT THROUGH THE MUNICIPAL AGREEMENT PROGRAM FOR PEDESTRIAN IMPROVEMENTS TO COUNTY ROAD E BRIDGE OVER TRUNK HIGHWAY 51 WHEREAS, the City of Arden Hills proposes to make pedestrian improvements to the County Road E bridge over TH 5] in Arden Hills; and AND, WHEREAS, the improvement will benefit both the City of Arden Hills and the Minnesota Department of Transportation; and AND, WHEREAS, the City of Arden Hills is rcqucsting financial participation in the project from the Minnesota Department of Transportation through the Municipal Agrcement program; and . AND, WHEREAS, the City of Arden Hills is committed to providing the local share of thc costs if the project is selected as part of the FY2008 Municipal Agreement Program; and AND, WHEREAS, the City of Arden Hills is committed to completing the project if selected and funding is provided as part of the FY2008 Municipal Agreement Program. NOW THEREFORE, BE IT RESOI"VED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: that the City of Arden Hills is requesting funding from the Minnesota Department of Transportation for the pedestrian improvements to the County Road E bridge over TH 5] and is committed to completing such project and providing ]ocal share of filllding, ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF OCTOBER, 2006. Beverly Aplikowski, MAYOR ATTEST: ----- Michelle Wolfe, CITY ADM]NISTRATOR . \\Metro-inetus\ardenhills\Admin\Council\Resolulions\2006\06-50- Requesling Funding lrom MoDOl for County Road E Improvements_doc ~ .~TlJS. City ot Arden HIlls Re uest for Council Action . Prepared by: Schawn Johnson Depl.: Admin Council Mtg. Date: 10/10/2006 Final Action Needed By: 10/10/2006 Agenda Item Approve Emplovee Performance Evaluation and Salary for City Administrator Michelle Wolfe Budgeted Amount: Actual Amount: Funding Source: Council Action Request: Motion to Approve the Employee Performance Evaluation and Salary for City Administrator Michelle Wolfe Staff Recommendation: Approve the Employee Performance Evaluation and Salary for City Administrator Michelle Wolfe. Advisory Commission Action: Commission Date Action Not Applic<lbl~ Not Applicable f\J()t",<lpplicable Planning,.. PTRC Supporting Documents (which are attached to this Action Form): . 0 Memo/I.etter: o Resolution (No, ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: City Administrator's Salary Increase from Step 5 to Step 6 Administrator/Staff Comments: . Page 1 of 1 ~ ~HILLS MEMORANDUM . DATE: October 5, 2006 Agenda Item 3.D. TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator FROM: Schawn Jolmson, Assistant City Administrator SUBJECT: Summary of City Administrator's Annual Performance Review Backl!:round On September 25th, the Arden Hills City Council held a closed session meeting to discuss the performance review of City Administrator Michelle Wolfe. Mayor Beverly Aplikowski, Councilmember Vince Pellegrin, Councilmember David Grant, and Councilmember Brenda Holden were present at this meeting. Councilmember Gregg Larson . was not present at the closed session, but his written remarks were included in the closed session meeting discussion. The performance period covered September 2, 2006 to September 2, 2006, Input for the review was obtained from the following sources: · Mayor and City Council A copy of the final performance evaluation report will be forwarded prior to the October 10th City Council meeting, Recommendation Motion to accept the City Administrator's successful performance review and recommend that Michelle Wolfe's annual salary be increased from step 5 to step 6. . . ~ .~LLS. CIty ot Arden HIlls Request for Council Action Prepared by: SPJ Dep!.: Admin Council Mtg, Date: 10/10/2006 Final Action Needed By: 10/10/2006 Agenda Item ~~~ ~4J~!;r:;t Motion to Approve the Printinll of a Lellal Notice Summarizinll Ordinance No. 380 "Animals and Pets" of the Arden Hills City Code Budgeted Amount: $2600.00 Actual Amount: $10,32 Funding Source: Mayor and City Council Council Action Request: City Council Motion to Approve the Printing of a Legal Notice Summarizing Ordinance No, 380 "Animals and Pets" of the Arden Hills City Code Staff Recommendation: Motion to Approve the Printing of a Legal Notice Summarizing Ordinance No, 380 "Animals and Pets" of the Arden Hills City Code Advisory Commission Action: Commission Date Action Planning PTRC Not Not applicable . Supporting Documents (which are attached to this Action Form): o Memo/Letter: o Resolution (No, ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: AGENDA ITEM: 3.F. October 4, 2006 TO: Honorable Mayor and City Council Members Michelle A Wolfe, City Administrator FROM: Schawn Johnson, Assistant City Administrator SUBJECT: Motion to Approve the printing of a Legal Notice Summarizing Ordinance No, 380 "Animals and Pets" of the Arden Hills City Code Overview At the September 25th City Council meeting, members of the City Council approved ordinance No, 380 revising Chapter 4 of the City's "Animals and Pets" section of the City Code, Due to the leugth of the approved ordinance, City staff is recommending that a summary of the new ordinance be placed in the City's legal newspaper on October 18th. Staff Recommendation Motion to Approve the printing of a Legal Notice Summarizing Ordinance No, 380 "Animals and Pets" of the Arden Hills City Code CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 380 . AN ORDINANCE RELATING TO THE CONTROL OF ANIMALS WITHIN THE CITY OF ARDEN HILLS CITY CODE OF ARDEN HILLS On the 25th day of September, 2006, the Arden Hills City Council adopted Ordinance No. 380, by four affirmative votes pursuant to Minn Stat. 412.191, Subd 4, and directed City Staff to publish a summary of the Ordinance. Arden Hills Ordinance No. 380 is entitled "Animals and Pets" and will become effective the day following publication of this Ordinance Summary. Ordinance No. 380 will amend Chapter 4 of the Arden Hills City Code. This Ordinance establishes the control of animals and pets for the City of Arden Hills. A copy of the Ordinance is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.ci.arden-hills.mn.us. (Bulletin: October 18, 2006) . . . Prepared by: KCB DepL: CD Council Mtg. Date: 10/10/06 Final Action Needed By: ~ ~HILLS City ot Arden Hills Request for Council Action Agenda Item 3G Approval to contract with Stephen J. Bubul of Kennedv & Graven Chartered to provide leClal services relatinCl to the purchase of the Twin Cities Armv Ammunition Plant Budgeted Amount: 50.00 Actual Amount: $50.000 Funding Source: TCAAP/CRR Reimbursement Council Action Request: Motion to approve contracting with Stephen J, Bubul of Kennedy & Graven Chartered to provide legal services relating to the purchase of the Twin Cities Army Ammunition Plant Staff Recommendation: Staff recommends approval to contract with Stephen J, Bubul of Kennedy & Graven Chartered to provide legal services relating to the purchase of the Twin Cities Army Ammunition Plant Advisory Commission Action: Commission Date Action Not Applicabl,e , Not Applicable . Supporting Documents (which are attached to this Action Form): X Memo/Letter: Staff memo dated 10/3/06 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: X Other: Letter from Stephen Bubul detailing costs Stephen Bubul and Kennedy & Graven credentials Financial Implications: Estimated costs to be approximately $50,000 and will likely be reimbursed as part of the Master Development agreement. AdministratorlStaff Comments: . Page 1 of 1 . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item: 3G October 3, 2006 TO: Mayor and City Council Michelle Wolfe, City Administrator {J/X' , !r~'r (j Karen Barton, Community Development Directof\"\U FROM: SUBJECT: Consulting Services provided by Stephen Bubul of Kennedy & Graven In preparation for the purchase of the Twin Cities Anny Ammunition Plant (TCAAP) , Staff has determined it prudent and necessary to enlist the services of an attorney and Jaw firm specializing in master development contracts and public financing, After interviewing a number of attorneys and checking references, staff is recommending Stephen Bubul of Kcnnedy & Graven be hired on a contractual basis to provide legal services relating to the preparation of a Master Development agreement and public financing, Attached is information highlighting Me. Bubul's and Kcnnedy & Graven's credentials, Staff Recommendation Staff recommends Council approve contracting with Stephen Bubul of Kennedy & Graven Chartered for legal services relating to the purchase of the Twin Cities Anny Ammunition Plant. Kennedy Graven . C H ART ERE 0 SERVING CLIENTS & COMMUNITY with UNCOMPROMISING QuALITY & RESPONSIVE SERVICE Kennedy & Graven, Chartered combines the tradition and history of two of the state's leading law firms in the field of local government law and finance. LeFevere, Lefler, Kennedy, O'Brien, & Drawz, Pk, founded in 1958, and Holmes & Graven, Chartered, fonnded in 1973, combined their public law practices in 1989, Many of our clients have been with the firm continuously since 1958. We think our commitment to local government and our unique corporate culture will continue to make long, rewarding relationships possible, From our firm's strong historic foundation, our attorneys focus on the present and future needs of the clients we are privileged to serve, providing the highest-quality legal representation. We take great satisfaction in finding a variety of creative and innovative solutions, and in offering thoughtful analysis and guidance in our role as counsel to numerous cities, development agencies, joint powers organizations, special purpose government units, school districts, as well as to our many commercial and private clients, Our firm's excellent support staff of managerial and administrative personnel, paralegals, law clerks, and legal secretaries enable us to offer both efficient and cost-effective services, Enclosed you will find resumes for the attorneys at Kennedy & Graven, as well as brief descriptions of our practice areas. We encourage you to call us for more information about our firm and the services we can provide, . PRAcnCE AREAS Local Government Law Public Finance (Municipal Bonds) Litigation Eminent Domain Land Use Economic Development and Redevelopment Education Law Employment Law Real Estate Law Environmental Law Government Relations and Administrative Law Telecommunication and Public Utility Law Business Law Housing Law Inquiries about the firm or any of the practice areas can be directed to any member of the firm at (612) 337-9300 or by E-mail atattys@kennedy-graven.com. . . . . Stephen J. Bubul ECONOMIC DEVELOPMENT AND REDEVELOPMENT / PUBLIC FINANCE / LOCAL GOVERNMENT LAW / HOUSING LAW / LAND USE J.n (cum lande), University ofWisoonsin, 1986 M.s_ (cum laude)) University of Wisconsin, 1978 (Urban and Regional Planning) B.A., University ofWlSconsin. 1975. Phi Bet Kappa PRIMARY PRACTICE AREAS. Steve Bubu!'s Master of Science Degree in Urban and Regional Planning provided a strong foundation for his legal practice in the areas of public finance, economic development and redevelopment, and general municipal representation. He serves as city attorney for the City of Crystal and as bond counsel or EDA/HRA counsel for the cities of Bumsville, Columbia Heights, Monticello, St. Louis Park, and many others. The keystone of his practice is the concept that development and redevelopment are both ongoing processes as cities age. BACKGROUND. After graduate school, Mr. Bubu! served as a community development planner at the Dane County, Wisconsin, Regional Planning Commission from 1978 through 1985, During law school, he was a law clerk at the Wisconsin Attorney General's office and was then admitted to the Wisconsin bar and the US, District Court, Western District of Wisconsin. He also clerked for Justice Peter S. Popovich at the Minnesota Supreme Court (1987-1988). Admitted to the Minnesota bar in 1988, he joined the linn of LeFevere, Lefler, Kennedy, O'Brien & Drawz, coming to Kennedy & Graven in 1989. MEMBERSHIPS AND PROFESSIONAL ACTIVITIES. Mr. Bubu! is a member of the State Bar Association of Wisconsin, the Minnesota State and Hennepin County Bar Associations, and the National Association of Bond Lawyers, From 1989 to the present, he has been a frequent lecturer .in tax increment financing and economic development for the J\.finnesota Association of Small Cities, the League of Minnesota Cities;> the rvfinnesota Association of City Attorneys, and others. PERSONAL. Mr, Bubu! enjoys the cultural attractions of the Twin Cities. He also escapes to his pocket of Minnesota wilderness, east of Sandstone, where he can be found rehabbing his primitive cabin, reading nonfiction and history, and exploring the upper St. Croix River watershed by canoe. "The best part of my practice is seeing results on a dajJy basis: the new water tower, the rejuvenated business district, the attractive housing developnJel1t that used to be an abandoned Jot. Anl:f, at Kennedy & Graven, I reaDy enjoy the spirit of teamwork in solving problems and providing services to others. " Kennedy & Graven C H A ~ T ERE D REPRESENTATIVE CLIENT LIST LOCAL GOVERNMENT CUENTS . ~ (Serving as City Attorney) Belle PWne Brooklyn Park Brooldyn Center Cambridge Cokato Cot:'tlge Grove Crysml Faribault Independence Kenyon Lauderdale Medina .M:innetrisla Mound Mounds View New Brighton New Pnague Ricblield Robbinsdale Rosemount Sandstone Shakopee Victoria West Concord S~~I Units ofGovemment Basset Creek Water Management Commission Hennepin Recycling Group (HRG) Lake M1nnetonka Conservation District tLMCD) Local Goverrunent information Systems (LOGIS) Minnesota Police Recruitment System (MPRS) Suburbau Rate Authority (SRA) Lower Run River Watershed District $r...in.g!e Creek Watershed Manageme.':l.t Commission West :Mississippi Watershed l'Janagement Commission ~ (Special Projects) Acoma Township Big Lake Township Corrina Townsnip Eagles Nest Township Lakctown Township Linwood Township Livonia and Orrack Townships Pleasant Mound Township SPECIAL COUNSEL . (Induding EDAs, HRAs. and Port Authorities) Albert Lea Belle Plaim= Bloomington Brainerd Breckenridge Bumsville Caledonia Chanhassen Columbia Heights . Dawson GtandRapids Hopkins Isanti LakeGty Lino Lakes Mankato Minneapolis Community Development Agency 1\1inneapolis Public Housing Authority Monticello Minnetonka Mounds View awatonna Red Wmg St. Louis Park Viegjnia PuBuc FINANCE. Ada Albertville Anoka County Blooulington Cbisago Ctty Cohto Detroit Lakes Frankfort Grand Rapids Glencoe ltasca County Lindstrom Metropolitan Council Minneapolis r..1lnnetonka Monticello Moose Lake Notth Maukato Owatonna Park Rapids Tmcy Washington County ZimmeLrnan Underwriters Counsel Transactional RBC Dain lliLuscher, Inc. Dougherty & Co, liC Matsball Finauci.al, Inc, Miller Johnson Steichen Kinnard, Inc. Northland Securities Inc. Oppenheimer & Co. Inc. Piper Jaffuly & Co, Wells Fargo Brokerage Senvces, liC GOVERNMENT RELATIONS CLIENTS. Williams Companies Pfizer, Inc. City ofRi,bfield City of St. Louis Park Association ofMiooesota Building Officials American Cancet Society Ramscy County Regional Rail Authority . Kennedy & Graven . CHARTERED . . . PUBLIC FINANCE (MUNICIPAL BONDS) Kennedy & Graven is nationally recognized in all types of municipal financing. The firm has offered continuous service as bond counsel since 1958. A member of the National Association of Bond Lawyers and the Minnesota Institute of Public Finance, we have served as bond or underwriter's counsel in thousands of transactions involving billions of dollars. We represent over 250 local government clients in Minnesota alone and work with various units of government from the smallest to the largest and most sophisticated. Both the firm and our bond-approving attorneys are listed in Bond Buyer's Municipal Marketplace (the "Red Book"), General services in the area of approval of bonds and other obligations issued by local government units include: . Bond counsel . Underwriter's counsel . Issuer's counsel Services typically include: . Preparation of documents . Liaison with city staff . Coordination of issuer's activities . Liaison with financial consultants . Issua..l1ce of approving legal opinion The firm serves as bond counsel to government units, large and small, throughout Minnesota, Montana, North and South Dakota, and Wisconsin in all types of financing: . General obligation bonds . Hospital and utility revenue bonds . Industrial development . Revenue bonds . State and federal grant and loan programs . Tax increment bonds . Lease purchase financing . Housing revenue bonds Kennedy & Graven C H ART ERE D ECONOMIC DEVELOPMENT AND REDEVELOPMENT . Kennedy & Graven is one of the state's preeminent firms in development and redevelopment matters. The firm has negotiated or drafted literally hundreds of agreements for public entities and private developers in Minnesota and throughout the Midwest. Our attorneys have had continuous involvement in this area for over twenty years, providing general and special finance counsel for housing and redevelopment authorities, economic development authorities, and port authorities across lv1innesota. The firm also serves as special counsel to nearly fifty cities and counties in the state. The firm has a particular strength in the area of tax increment fmancing" having served as development or bond counsel in hundreds of transactions involving bonds, notes, and related contracts. We assist in every aspect of the tax increment fmancing process, from structuring "the deal" to drafting plans, negotiating and drafting contracts, and serving as bond counsel for revenue or general obligation bonds, The fmu is also closely involved in handling legislative matters affecting economic development, consulting with legislative leaders and key interest groups, serving on legislative committees, and drafting bilk We have helped countless clients obtain special legislation to address their unique needs or problems. Kennedy & Graven handles the entire development and redevelopment process~ including matters such as: . Acquisition, conveyancing, and leasing, including condemnation where necessary . Environmental matters, including remediation of polluted sites and brown fields development . Public improvements, including contracts and financing Kennedy&Graven . And as bond and special finance counsel, K_ennedy & Graven assists in all types of financing necessary to carry out development and redevelopment programs, including: . Taxincrcrnentbonds . Improvement bonds . Industrial development revenue bonds . Qualified 501 (c)(3) bonds . Loans . Property tax abatements C H A R ERE. D . . . . REPRESENTATIVE BOND COUNSEL TRANSACTIONS (GENERAL OBLIGATION BONDS) $16,400,000 City of Minneapolis, Minnesota General Ob6gation Guthrie Parking Ramp Bonds Series 2005 $12,430,000 Washington County, Minnesota General Obligation Capital Improvement Plan Refunding Bonds Series 2005A $4,760,000 City of Medina, Minnesota General Obligation Water Revenue Bonds Series 2005A $12,750,000 City of Bloomington, Minnesota General Ob6gation Pennanent Improvement Revolving Fnnd Bonds of 2004, Series 39 $4,935,000 City of Jordan, Minnesota General Obligation Improvement Bonds Series 2004A $3,340,000 City of Burnsville, Minnesota General Obligation Improvement Bonds Series 2004A $2,080,000 City of Faribault, Minnesota General Obligation Water Revenne Bonds Series 2004A $13,000,000 Anoka County, Minnesota General Obligation Airport Improvement Bonds Series 2005F $2,735,000 Town of Columbus, Minnesota General Obligation Improvement Revenue Bonds Series 2005A $40,970,000 City of Minneapolis, Minnesota General Obligation Various Purpose Bonds Series 2004 $5,395,000 City of Owatonna, Minnesota General Obligation Improvement Bonds Series 2004A $4,355,000 City of Virginia, Minnesota General Obligation Government Housing Refunding Bonds Series 2004A $3,705,000 City of Grand Rapids, Minnesota General Obligation and Refunding Bonds Series 2004A $1,085,000 City of Detroit Lakes, Minnesota General Ob6gation Refunding Improvement Bonds Series 2004A Kennedy & Graven C H ART ERE 0 . REPRESENTATIVE BOND COUNSEL TRANSACTIONS (TAX INCREMENT FINANCING) $3,300,000 City of Bloomington, Minnesota General Obligation Tax Increment Refunding Bonds Series 2005A $3,875,000 City of Mound, Minnesota Taxable General Obligation Temporary Tax Increment Bonds Series 2005D $7,470,000 City of Minneapolis, Minnesota (Village at St. Anthony FaDs Project) Tax Increment Revenue Refunding Bonds Series 2004 $1,985,000 City of Colnmbia Heigbts, Minnesota General Obligation Tax Increment Refunding Bonds Series 2004A $26,350,000 City of Minneapolis, Minnesota General Obligation Tax Increment Refunding Bonds Series 2003 (Laurel Village) $1,905,481 City of Coleraine, Minnesota General Obligation Tax Increment Refnnding Note Series 2003 $3,500,000 St. Louis Park Economic Development Autbority City of St. Louis Park, Minnesota Taxable Tax Increment Revenne Note Series 2003A (phase I) $2,500,000 Housing and Redevelopment Autbority In aud for tbe City of Richfield, Minnesota Tax Increment Revenue Note Series 2001A $753,000 Housing and Redevelopment Authority in and for the City of Brainerd, Minnesota Taxable Tax Increment Notes Series 2005 $4,250,000 City of Minneapolis, Minnesota General Obligation Tax Increment Bonds (Mill Qnarter Ramp) Series 2005 $132,000 City of Pierz, Minnesota General Obligation Tax Increment Bonds Series 2004A $1,300,000 City of MouticeUo, Minnesota Taxable General Obligation Tax Increment Refuuding Bonds Series 2004A . $930,000 City of Bloomington, Minnesota Taxable General Obligation Tax Increment Bonds Series 2003A $6,900,000 City of Minneapolis, Minnesota General Obligation Tax Increment Bonds Series 2003B (Heritage Park) $7,300,000 Minneapolis Community Developmeut Agency Taxable Tax Increment Revenue Note (Grant Park Project) Series 2002 $7,639,000 Minneapolis Community Development Agency Block 3 Taxable Tax Increment Revenue Note fIbe Village at St. Anthony Falls Project) Series 2001 Kennedy & Graven . CHARTEREO . REPRESENTATIVE BOND COUNSEL TRANSACTIONS (HOUSING REVENUE BONDS) $30,290,000 City of Inver Grove Heights, Minnesota Senior Housing Revenue Refunding Bonds Series 2005 (pllM/Inver Grove, Inc. Project) $5,600,000 City of Marshall, Minnesota Student Housing Revenue Note (SMSU Foundatiou Residence Hall Project) Series 2005 . $10,710,000 City of Minnetonka, Minnesota Housing Facilities Revenue Refunding Bonds (Beacon Hill Housing Project) Series 2004 $7,610,000 City of Richfield, l\1innesota Variable Rate Demand Multifamily Housing Revenue Refunding Bonds (Village Shores Apartments Project) Series 2004 $5,185,000 City of Cokato, Minnesota Senior Housing Revenue Refuuding Bonds (Cokato Charitahle Trust Project) Series 2004 $17,950,000 City of Minneapolis, Minnesota Multifamily Housing Revenue Bonds (GNMA Collateralized Mortgage Loans- Seward Towers Project) Series 2003 . $17,205,000 City of Burnsville, Minnesota Variable Rate Demand Multifamily Housing Revenue Refunding Bonds (Southwind Apartments Project) Series 2004 $27,305,000 City of Bloomington, Minnesota Multifamily Housing Revenue Refunding Bonds (ML CASA II, L.P. - Devonshire Apartments Project) Series 2004 $8,615,000 City of Robbinsdale, Minnesota Variable Rate Demand Multifamily Housing Revenue Refunding Bonds (Coppcrl'ield Hill Project) Series 2004C and Taxable Series 2004D $5,570,000 Housing And Redevelopment Authority in and for the City of Austin, Minnesota Variable Rate Demand Multifamily Housing Revenue Refunding Bonds (Cedars of Austin Project) Series 2004A and Taxahle Series 2004B $2,640,000 Housing and Redevelopment Authority of Hasea County, Minnesota Student Housiug Lease Revenue Bonds (Hasea Community College Project) Series 2004 $20,120,000 Hennepin County Housing and Redevelopment Authority Adjustable Rate Multifamily Housing Revenue Refunding Bonds (Stone Arch Apartments Project) Series 2002 Kennedy & Graven CHARTERED Kennedy ~. 470 US Bank Plaza 200 Somh Sixth Strc-ct Minneapolis, MN 55402 (612) 3:37-9300 lelephone (612) 337-9310 fax hnp:l /vnvw.kennedy-graven.com . CHARTERED STEPIlEN J. BUBUL Attorney at Law Direct Dial (612) 337-9228 EmaiJ: sbubul@kennedy-graven.com September 8, 2006 Karen Barton Community Development Director City of Arden Hills I 245 W. Ilwy 96 Arden Hills, MN 55112-5743 RE: Legal Services Dear Karen: ] enjoyed meeting with you and Michelle Wolfe last week about the City's upcoming redevelopment of the Twin Cities Anny Ammunition Plant (TCMP) site, and look forward to working with you on this ambitious eff0l1. . ] understand that you have engaged ns to provide legal services related to the public financing and related redevelopment aspects of the TCAM project. The primary activity \vould involve a D13ster dcvelopnlent agreenlent \vith the developlnent paline-rs for the project, along \vith related activities (such as review and consultation with Ehlers & Associates and other consultants in cOilllection with establishment of one or more tax increment financing districts), In addition, we would serve as bond counsel in connection with bonds (if any) issued for the project and related infrastructure, Our proposed fees for this work are $285 per hour for any matters subject to reimbursement bv private pa11ies; and $190 per hour for any matters paid by the City or EDA and not reimbursable by private parties. Work perfOlmed by law e1erks and paralegals, if any, would be billed at $110 per hOUL These rates would be in effect through 2007, and would be subject to adjustment at that time, We bill out-of-pocket costs for such things as postage, long distance telephone calls, and computer assisted research, The following is representative of these types of charges (subject to annual adjustment): Photocopying Charges Facsimile Charges Mileage Charges Westlaw or Lexis Fees Messenger/Express Mail/Long distance telephone $ .20 per page; $lIpage color $ .50 per page $ A45 per mile (or IRS rate) $ Actual Cost $ Actual Cost . 297567v I S.JB AR200-4 . . . Karen Balion September 8, 2006 Page 2 We provide invoices on a monthly basis, showing the time spent on each activity, We can of course accommodate any other billing system that you prefer. If honds are issued, the fee is determined at the time of issue (and is typically paid from proceeds of thc bonds), I understand that there are no cunent plans [or issuance of tax increment bonds for the TCAAP project, though there may be financing structures that call for some combination of taxable and tax-exempt revenue obligations. Also, I understand there may be a need for issuance of general obligation improvement and/or utility revenue bonds. P1e2SC let r::e kno\v ifth,::;se tCl111S" are acceptable, mid ifY0U have any other questions. ~"I~r' .,In D1~1 "' ~ Stepl~LL, 13ubul \. 297567\'1 sm AR200-4 . Prepared by: JL Dept: C _ Dev Council Mtg, Date: 10/10/2006 Final Action Needed By: 12/11/2006 ~ ~/HILLS City ot Arden Hills Request for Council Action Agenda Item 6.A PC #06-031: Pedestrian Walkway Easement Vacation; Royal Oaks Realty; 1440-1450 West Hiahway 96 Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider a resolution to vacate the Pedestrian Walkway Easement that is filed under Document 2257258 on the Section 22 Town 30 Range 23 Plat on a finding that the existing easement does not have a current or future public use and is subject to the one condition, Staff Recommendation: Approve the resolution to vacate the pedestrian walkway easement subject to the recommended condition, Advisory Commission Action: Commission Planning PTRC Date Action Not Applica ble Not Applicable Not applicable . Supporting Documents (which are attached to this Action Form): I2J Memo/Letter: Report to the City Council Maps & Surveys of the proposed vacation o Resolution (No, 06-49) o Ordinance (No, o Engineering Recommendation: o Attorney Recommendation: o Other: Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: October 3, 2006 Agenda Item 6.A TO: Mayor and City Council FROM: James Lehnhoff, City Plarmeff SUBJECT: PC 1106-031 Vacating a Pedestrian Easement at 1440-1450 West Highway 96 Royal Oaks Realty, Inc. Requested Action Royal Oaks Realty is requesting the vacation of the Pedestrian Walkway Easement that is filed under Document 2257258 on the Section 22 Town 30 Range 23 Plat. The easement is approximately 20 feet wide by 280 feet long and is located on the former Arden Hills City Hall/Public Works property at 1440-1450 West Highway 96. Back!!found On August 28th, 2006, the City Council approved the Master & Final Planned Unit Development and the Preliminary Plat for Royal Oaks Realty under Planning Case 06-023. The approval was subject to thirty seven conditions (Attachment 6A-2), Condition number thirty required that the approximately twenty foot wide and 280 foot long pedestrian walkway easement be vacated prior to filing the Final Plat with Ramsey Coutny (Attachment 6A-3). The area within the pedestrian walkway easement docs not contain a trail and there are no plans to construct a trail within the easement. The casement is not needed to access any property and currently serves no public use. New Trail Dedication There is an existing paved trail along the western edge of the property, Condition number 29 in the Master & Final Planned Unit Development and the Preliminary Plat approval required the applicant to convey this trail to the City, This trail is being conveyed to the City on the Final Plat in the area marked Outlot A. Most of Outlot A is approximately 20 feet wide; however, the Outlot widens to approximately 34 feet near the southern end because the trail curves slightly to the east and then back to the west \\Mctro-inet.us\mdenhills\Planning\Planning Cases\2006\06-03 i Pedestrian Walkway Easement Vacation (PEND!NG)\100306 CC Rerori Easement Vacatjem.doc Page 1 of2 . The Outlot encompasses the entire trail and is slightly greater in sIze than the pedestrian walkway casement that is being requested for vacation. Recommendation Since there is no public use for the current pedestrian walkway easement and because the trail along the western edge of the property will be conveyed to the City, Staff recommends that the approximately 20 foot wide and 280 foot long walkway easement be vacated subject to the following condition: 1, The trail along the western edge of the property shall be conveyed to the City in a manner that is acceptable to the City Attorney prior to filing the pedestrian walkway easement vacation with Ramsey County, Options 1. Approve as submitted, 2, Approve with conditions, 3, Deny with reasons for denial. 4, Table for additional information. . Notice . Notice was published in the Arden Hills/Shoreview Bulletin as required by Minnesota State Statutes, Attachments 6A-l 6A-2 6A-3 Resolution 06-49; A Resolution Vacating the Pedestrian Walkway Easement Copy of the 36 conditions from the PUD and Preliminary Plat Approval Location Map and Survey \\Metro-iJlct.us\ardcnhills\Planning\Jllanning Cases\2006\06-03! Pedestrian \Valkway Easement Vacation (PENDING)\] 00306 CC Report Easement Vacation.doc Page 2 of2 . Attachment 6A-1 . . October 10, 2006, City Council Meeting Resolution 06-49 . . . Michelle Wolfe, City Administrator ~ ~~HILLS CITY OF ARDEN HILLS Ramsey Connty, Minnesota RESOLUTION No. 06-49 A Resolution Vacating the City of Ardcn Hills' Interest in A Pedestrian Walkway (Doc # 2257258) on the Section 22 Town 30 Range 23 Plat. WHEREAS, Royal Oaks Really, lnc, has petitioned the City of Arden Hills to vacate an approximately 20 foot wide and 280 foot long Pedestrian Walkway Easement that is located at 1440- l45D West Highway 96 in the City of Arden Hills; and WHEREAS, on the 11th day of October, 2006, a public hearing preceded hy published, posted, and mailed notice as required by Minn. StaL ~4l2,85l was conducted before the Arden Hills Council; and WHEREAS, the pedestrian walkway eascment docs not contain a trdil and no trails are planned tor the pedestrian walkway easement; and, WHEREAS, Royal Oaks Realty, lnc, has agreed to convey thc trail along the western edge of the property to the City for unobstructed public access; and, WHEREAS, at the conclusion of the Public Hearing, the Arden Hills Council determined that retention of the pedestrian walkway casement is no longer in the public's interest; NOW, THEREFORE, BE IT RESOLVED that the Arden Hills Council hereby vacates the City's intcrest in the following dcscribed Pedestrian Walkway Easement: I. That Pedestrian Walkway Easement tiled under Document #2257258 on the Section 22 Town 3D Range 23 PIaL The legal description of the full property is as tollows: the Northeast Quarter of the Northwest Quarter of Section 22, Township 30, Range 23, Ramsey County, Minnesota, EXCEPT the South y,; thereof and execpt thc east 253,00 feet thereof AND BE IT FURTHER RESOLVED, that such Pedestrian Walkway Vacation shall be cfTcetive the day following publication in the Shorcview I Ardcn Hills Bulletin. ADOPTED by the Arden Hills City Council this II th day of October, 2006. Beverly Aplikowski, Mayor ATTEST: . Attachment 6A - 2 Conditions of PUD and Preliminary Plat Approval for Royal Oaks Realty PC 06-023 . . October 10, 2006, City Council Meeting . Attachment 6A-2: pun & Preliminarv Plat Conditions for Approval . I. Final Plat. The applicant shall submit an application for a Final Plat within six (6) months following City Council approval of the PUD and Preliminary Plat. 2. pun Permit. A Planned Unit Development Permit shall be drafted by the City Attorney and be subject to approval by the City Council prior to the issuance of a Building Permit. 3. Revised Plans. The applieant shall submit revised plans that are in conforn1ance with the plan review comments from the City Engineer, Fire Marshal, the Building Official prior to approving the Final Plat, and any other applicable conditions, 4, Timeline. The applicant's timeline for development shall be as follows: . Phase 1: Fall 2006 - The developer may begin grading, installing utilities, and construction of storm water improvements. . Phase 2: Fall/Winter 2006 - The developer may begin construction on units 1 - 9. . Phase 2: 2008: Project completed, Extensions beyond December 31, 2008, shall reqUIre an application and be subject to City Council revicw and approval, At the time of application for extensions, the City Council may include such conditions of approval as they determine necessary for compliance with City Code. 5, Bvlaws. The bylaws, covenants, deed restrictions, or any similar documents shall include all of the restrictions included in the approved Planned Unit Development. These documents shall be subject to review by the City Attorney and shall be submitted prior to filing the Final PIaL 6. Occupancy. 1'Jo more than one business shall be permitted to occupy anyone office condominium within the development. 7. Uses, Retail, restaurant, fast-food, and residential uses shall not be permitted to occupy any of the nnits in the proposed development. Retail uses may be permitted if they are incidental or accessory to the primary use. 8. Outside Storal!e. Outside storage shall not be permitted under any circumstances, 9. Landscapinl! Plan Revisions. The applicant shall submit a revised landscape plan for review and approval by the City Planner prior to the issuance of building permits that conforms to the following: a. Additional coniferous trees shall be provided along the west buffer yard of the development to increase screening for the trail and residential properties. b. At least 30 percent of the trees shall be in the 3.5" to 4" caliper range and 20 percent of the trees are in the 4S' to 5" caliper range, The number of trees in the 2" to 3" caliper range shall not be more than 50 percent of the trees in the landscaping plan. c, The Northwood Red Maple and the Honey Locust to the southeast of unit #16 shall be supplemented with coniferous trees and/or other vegetation to reduce headlight glare from southbound traffic. . . d. The office condominium association shall be responsible for maintaining the landscaping indefinitely. Diseased or dead landscaping shall be replaced within six months. Significant changes to the landscaping plan, as determined by the City Planner, shall require Planning Commission approvaL e. The landscaping shall be irrigated. f. The applicant shall be responsible for replacing any damage to the landscaping on neighboring properties. ]0, Landscaping in the Right-of-wav. The applicant shall be responsible for maintaining the landscaping in the Highway 96 right-of-way, The City shall be provided with a copy of the letter of permission for the landscaping in thc Highway 96 right-of-way. If the applicant is unable to obtain permission from Ramsey County to landscape a portion of the Highway 96 right-of-way, the applicant shall submit a revised landscaping plan that mects the City's landscape plan requirement within the boundaries of the property, II, Landscaping Bond. The applicant shall submit a perfonnance bond or other surety acceptable to the City Attorney for all landscaping or screening in the amount of 125 percent of the cost ofthe materials and installation, The bond shall be provided prior to the issuance of any building permits, 12. Screening, If the landscaping does not provide at least 60 percent coverage as viewed from neighboring residential properties, as detemlined by the City Planner, the City may require additional landscaping, 13, Dust and Noise. The applicant shall make reasonable efforts to reduce dust and noise during construction, 14. Construction Activities. The applicant shall comply with Section 630,01 of the City Code limiting construction times to between 7:00 am and 9:00 pm on weekdays and 8:00 am and 9:00 pm on weekends and holidays. However, the City shall rescrve the right to further limit times in which construction may occur if a compliant is received and the complaint is verificd to bc a nuisance hy the City. 15. Dumpster Enclosures. The dumpster enclosures shall use Hardie Plank siding that matches the siding ofthe office buildings in place of the proposed stucco. 16, Tree Preservation, The applicant and their contractors shall work with the City Planner and City Forester to save as many existing, healthy, and well placed trees as possible in the areas designated as landscape space, 17. Mechanical Screening. All mechanical operating equipment shall be screened to meet City regulations. Mechanical equipment shall not bc visible from the neighboring residential areas or the daycare. 18, Fencing. Dccorative fencing shall be erected around thc pond at the northeast comer of the property to increase pedestrian safety. The fence shall require a permit and shall not exceed six feet in height. 19. Park Dedication, The applicant shall pay a park dedication fee of $40,000.00 prior to filing the Final Plat with Ramsey County, 20, Rice Creek Watershed. The applicant shall obtain all neccssary permits from the Rice Crcek Watershed District and Ramsey County prior to filing the Final Plat. . . 2 . 21, Hil!hwav 96 Access, The Highway 96 access shall be right-in and right-out only. The applicant shall be responsible for the signing and striping to provide a right turn lane on eastbound Highway 96 to the development's driveway, 22. Hamline Avenue Access. a. The Hamline Avenue access shall be a right-in and right-out access only. No left turns shall be permitted. b, To facilitate movement in and out of the development, a minimum 30-foot radius shall be built on the northwest and southwest corner of the Hamline A venue intersection. Revised entrance plans shall be submitted to the City Engineer and Ramsey County Engineer for approval prior to approving the Final Plat. The applicant shall be responsible for placing all necessary traffic signage. 23. Davcare Access. The applicant shall provide the daycare with a no-cost access casement to allow vehicles to access the day care trom the ofIice park's access on Highway 96. 24. Stop Sil!ns. A stop sign shall be placed at the southbound exit to the access easement from the daycare per the recommendation of the 2005 traffic study, A stop sign shall also be placed at the eastbound exit to the access easement before the daycare exit/entrance to the access easement per the recommendation orthe 2005 traffic study. 25. Sil!ns. The following shall apply to all signage in the development: a, Each unit shall be permitted one IO"xIO' sign on the front of the building centered above the entrance to the unit provided that these signs are uniform in color and are not illuminated. b, If any units arc combined for use by one occupant, the combined units shall be considered one unit in terms of signage and shall be permitted one 12"x I 0' sign centered between the combined units provided that the sign is in conformance with the other primary signs in the development as pennitted in condition 20.a. c, If units 19-23 are combined into one unit, the combined units may have one shared sign on the rear of the building provided that the sign is no greater than 60 square feet, is centered on the building, is only used by the single occupant of the combined units, and is not illuminated, d. Eaeh individual unit or combined units shall be permitted one sign that is 1,3' by I N for address and business name adjacent to the dOOL The address and business name shall be uniform throughout the development in size, placement, and COIOL These signs may be illuminated, e. Each sign shall require a separate pennit r Off-premise advertising shall not be peffilitted under any circumstances, g. Signage shall not be permitted on the awnings/canopies. 26. Drainal!e & Utility Easement. The applicant shall provide a 12 foot drainage and utility easement along the exterior lot lines and the right-of~way, 27, Lil!htinl! Plan, The applicant shall amend the lighting to be in full compliance with the City's lighting regulations prior to approving the Final Plat. 28. Sidewalks, The applicant shall submit revised site plans that include sidewalk connections to each building, where feasible, within the development and to the . . 3 . City and County trail systems. The plan shall be submitted to the City Planner and City Engineer for review and approval prior to the issuance of building permits, 29. Trail, The trail along the western edge of the property shall be conveyed to the City in a manner that is acceptable to the City Attorney, 30, Easement Vacation. The twenty foot wide pedestrian easement near the center of the property shall be vacated prior to filing the Final Plat. 3 I. Sprinklinl!, All of the units shall be sprinkled for fire suppression, 32. Sand cushiou. A one-foot sand cushion shall be added under any sidewalk provided in the development. 33. Gutters and Downspouts. Gutters and downspouts appropriately located as approved by the City Engineer shall be installed to carry roof stormwater directly to the stormwater system, 34, Plantinl! Bed Islands. The applicant shall provide sufficient space for landscaping in two islands in the western parking lot and six islands in the central parking lot subject to approval by the City Planner. 35. Stormwater Flow. The stormwater ponds shall be designed so that stornlwater does not flow onto the property from the pipes directing stormwatcr away from the property, 36. Construction Vehicles. Construction vehicles shall only use the entrance on Highway 96. 37. Caoopies/Awoiol!s. Canopies and awnings shall not be permitted in the development. . . 4 . Attachment 6A - 3 Location Map & Survey . . October 10,2006, City Council Meeting . 1,0 0'1 ... ~ r:: '& = ..... '" Q) ~ o l() "<T ..... I o "<T "<T ..... ~ ~ " C I 'l UitL 'Q . 2! 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"- ~ " ~ ('J - ;" - .~! .;" . ~ g~~ g~!~ 8~~ s i ,.. <f>"'-,,:>, W.Hl 111II III t;~o~;I!~~go ~~~~~~ ~ ~~ ~ ~~~IZ!P~<:/)>;;: t"J ~~~p~~,~> !:i """'jl:o> ~"'~... ~~~[lJ~ ~~~ 0 ~~ ~ <;> ~g ~ :s:g" 1:11 z~ g;~ otJm S ~g~ ~~II~ ;:;1>0 ~IIlP"" a~S ~~~~ ~ II > I' fj..., ~~B ~ $ S Q ~ Ioo , PI o 1II11 11I1I1 ~~~~~~~~~g~~ ;>:'r-(5)oR"'."r:lr-"'~a ~~z;;:j~~ ~;il;g~"g I:l !:fi::SS~~~2~Zil\N ~;i ~..; ;>;!:lI"~O o~m~ m~"~~~" ~~~II > :IE~~~~:; '8~pe ~~~~..;:z: ~ ...... \::: Z '" II CJ ..;~e:> 2plle-~ ~';;' >~ ~~~il1"1l~ ~ lI$1'glll ;:Q@;~~~~ i1~~ ~~~~~~.. t~ ~ II .. ~~:;R >- "'1Il ztll-P Ol>i2! 2: ;g .ot,i$~g~ S ~ ~~"~~~~ :>:1.8 23! ~. & ~8 :~!l(l~ . "'~ >'-> ~Sl a:-' "0 ftq "1l ~! ~ , I'i . 0 ~; ", .. , o " . ,. '" '" '" 00 " ~ z ~~ ... 1: . ~ .~HILLS. City ot Arden Hills uest for Council Action Re Prepared by: J Dept: . Dev Council Mtg, Date: 10/10/2006 Final Action Needed By: 11/12/2006 Agenda Item 7.A PC #06-028: Site Plan Review; Hien Nqo & Nquyet Ky; 3433 lake Johanna Blvd Budgeted Amount $0.00 Actual Amount $0.00 Funding Source: n/a Council Action Request; No action is required at this time on this planning case, Staff Recommendation: Staff does not have a recommended action at this time on this planning case, Advisory Commission Action: Commission Date Action Reviewed " ,t\I()tApplicable Not applicable 1 Planning PTRC Supporting Documents (which are attached to this Action Form): . I:8J Memo/Letter: Report to the City Council o Resolution (No, ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: I:8J Other: Draft Planning Commission Minutes Report to the Planning Commission Financial Implications: Administrator/Staff Comments: The Planning Commission tabled this planning case until the November 1, 2006, Planning Commission meeting, . Page 1 of 1 % .3 ~ ~ :;; ~ ~ ~ H~'< 1i ,,'l ~H1f~ ~ ~~ dl~"" b"., .a"'~z <il~~",",~3iliu'il~tU Vl:;:<>::5U}8~~bl5~~ ~L '\'\~'Il~ Dr ~ .r: ~ " c o <E ", o C N oc . ~. " R o ." ~ <". .2 .~ ~~~ Ec.= <8"'<:; .::: g~ ~ e.~ ] s."'g 28~ '- c.::: c ~ 2 ~~ 0.> .2 e g ]~6 .~:; ~ a~oE O"~ .00 .:!:..og ,,0 ' E~~ ~gB t- ,0 Q~~ " 0 . ~~.g i ~~ ~ u u u-= II-' ..cell> 8.:: t:: ~~ v ~ ~2 0" .8'--0 _ " 0 '~~:: . - " " _ 0 u .~ :" ~ ~ " c~ ""........ ;;...0S; 0;,""0 C (:gu ::J",'"" '" .., 0 00- ~[to- :g c 0 p..-;;;N ;!:i:;;oc :::-0'" "'C<E.B ~-o E Eg2 gEo.> "000 ,,~ 5.?33 ~SO . 0 " " u u ~ i-5 '~'u ~ .~ gj ~:~~ ~>E- ;;;.5..0 I;: :1~ i'-l.lO 23] ~-dE ..l ~ U "' is 't:l > - ~ ~ = = ~ -= o ~ Q) .:.:: ~ ...;l f') f') ..". f') I ~ , ~. .. 1'11\I, ~ ~ ,;; W U '" :0 o "' . ~ . . . ~ /]'\~ HILLS MEMORANDUM DATE: October 4, 2006 CC Agenda Item 7.A TO: Mayor & City Council j r James Lehnhoff, City Plann~ FROM: SUBJECT: PC #: 06-028 Site Plan Review - Tabled Hien Ngo & Nguyet Ky 3433 Lake Johanna Blvd Update At the end of July 2006, 3433 Lake Johanna Blvd was clear-cut, which was in violation of the City's Shoreland Ordinance, The property is located on the western side of Lake Johmma and has frontage on Lake Johmma Blvd and Fairview Avenue, Since the City docs not have a specific policy on resolving clear-cutting violations, the property owners have volunteered to have their re-landscaping plan reviewed through the site plan review process and be subject to the conditions imposed by the site plan review process, Generally, a residential property is not subject to a landscaping review, The Planning Commission reviewed the rc-Iandscaping plan and unmlimously voted to table the application at their October 4,2006, meeting. While the landscaping plan is moving in the right direction, the Commission tabled the application in order to obtain additional information regarding the shoreland restoration, the storm water pipe and easement along the northern edge of the property, clarifying the duration of the financial surety, and the trees near the western edge of the property, If the applicant can submit revised plans in time for the next Plmming Commission meeting, the site plan review will appear on the November I, 2006, Planning Commission agenda, For your information, the report to the Planning Commission is attached, No action is required from the City Council at this time. Deadline for Al!encv Actions The City of Arden Hills received the completed application for this request on September 12, 2006, Pursumlt to Minnesota State Statue, the City must act on this request by November 12, 2006 (60 days), unless the city provides the petitioner with written reasons for and additional 60 \'iMelro-inct_lIs'.ardenhills'IP/rmnifJgIPlanlling Cases';2006W6-028 Ngo Site Plall Review (Pt.ND/NG)i/00306 - CC Report - Ng,o sile plan review.noc Page I of2 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. . Attachments 7A-l 7A-2 Draft Planning Commission Minutes Report to the Planning Commission -- Online at: http://www.ci.arden-hills.mn.us . \1,Metro-illet.uslarnenhills1PlanniJlgIPlanning Cases\2006',06-028 Ngo Sile Plan Rev/el'>' (PENDING)UD0306 - CC Report - Ngo site plan review. doc Page 2 01'2 . . Attachment 7 A -1 Draft Planning Commission Minutes . . October 10,2006, City Council Meeting ARDEN HILLS PLANNING COMMISSION -OCTOBER 4, 2006 7 . B. PLANNING CASE 06-028: SITE PLAN REVIEW, HIEN HGO AND NGUYET KY; 3433 LAKE JOHANNA BOULEVARD ML Lehnhoff stated applicant has volunteered to have their landscaping plan for 3433 Lake Johanna Boulevard reviewed by the Planning Commission and City Council due to a clear-cutting violation of the Shoreland Ordinance, Staff recommended approval of the Site Plan Review based on the submitted plans and eleven findings of fact and subject to the following conditions: . I. Thc project shall be completed in accordance with the plans submitted within one year from the date of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission, 2, The applicant shall obtain and submit a copy to the City all necessary permits from the Rice Creek Watershed District before a building permit is issued, 3. The applicant shall submit a final surety in the amount of 125 percent ofthe estimated cost of the landscaping prior to beginning the landscaping and prior to receiving any building permits, The surety shall include the landscaping for the entire property, including the shoreline. The financial surety shall be subject to approval by the City Attorney. 4, Upon completion of the landscaping and prior to releasing the financial surety, the City Planner shall inspect the landscaping to ensure that it is in compliance with the approved plans, 5, Any vegetation within the landscaping plan that arc deemed dead or dying by the City Planner or City Forester shall be replaced within three months or by the beginning of the next planting season, if it is deemed by the City Platmer or City Forester that it was too late in the season to replace the dead or dying plants. 6. Best management practices shall be used to maintain erosion control until construction and landscaping at'e finished, Changes to the erosion control measures shall be subject to approval by the City Engineer, 7, The shoreline restoration plan shall be subject to the Planning Commission and City Council approval. 8. The three proposed trees shall bc rcplaeed with a shorter species and/or shall be moved to a safe distance from the power lines along the western edge ofthe property, 9, The City shall prepare a development agreement that is signed by the property owners agreeing to the conditions of thc site plan review and the agreement shall be subject to approval by the City Attorney. ML Lehnhoff noted he had received a letter from Richard Gonzalez, the property owner immediately north ofthis property, outlining his concerns with the proposed site plan. Commissioner Larson asked what the duration was of the financial security. Mr. Lehnhoff responded the financial security could be released after one year after the project was completed. . Commissioner Lat'son suggested reducing the linancial security for two or three years once they knew the landscaping was not dying, ARDEN HILLS PLANNING COMMISSION -OCTOBER 4, 2006 8 Commissioner Larson suggested they not put large plantings on the north property line where there was an easement in the event the City had to do maintenance or repair on the . pipe. He recommended they plantings be moved off of the easement Commissioner Larson recommended the western trees be moved to the east so they could establish themselves on the property and be trimmed if it encroached on the electric line, Bob Moser, 1000 County Road E, Shoreview, representing applicant, stated as far as the Shoreland Restoration, the Rice Creek Watershed recommended a large group of plants that would work as an infiltration barrier rather than large trees, He noted the Rice Creek Watershed District did not want large trees, but rather small plantings. He stated the Watershed had given him a list of approved plantings. With respect to the north side trees, the easement line was even with the northern most portion of the garage, so if they were moved, it would shift the plantings to the south, which would have a significant impact for the screening of the home from Lake Johanna Boulevard, In addition, the pipe was a new pipe and was unlikely would have to be changed. He stated as opposed to replacing the pipe, it could be lined and would not have to be dng up. He stated a nicer landscaping could be done if they wcre not required to stay out of the easement area, Chair Sand asked what the Rice Creek Watershed District's position was on adding rip- rap to prevent erosion, ML Moser responded he had not checked into that, but he believed the DNR would have some say in this also, ML Lehnhoff responded the DNR strongly discouraged the use of rip-rap. He noted the . DNR would rather see plantings, Chair Sand asked ifthere would be a dock to this property. Hien Ngo, Applicant, 6 West Pleasant Lake Road, North Oaks, responded he did plan on putting in a dock at some point, but not probably for a year or two after the home was completed. Commissioner Thompson asked ifhe would have steps from Lake Johanna Boulevard to the lake as well, ML Ngo responded that had not been decided yet. Commissioner Larson noted the proposed home was not in place, so moving the trees away from the northern edge he did not believe would be a large impact Commissioner McClung stated he would like the City Engineer look at this also because there wherc times when a pipe could not simply be lined. Chair Sand moved, seconded by Commissioner Larson to table the Site Plan Review, Hien Ngo & Nguyet Ky, 3433 Lake Johanna Boulevard, subject to changes as discussed. The motion carried unanimously (6-0), . . Attachment 7 A - 2 Planning Commission Report Available online at: hUn: / /www.ci.arden~hills.mn.us . . October 10,2006, City Council Meeting ~ ~HlLLS City ot Arden Hills Re uest for Council Action Prepared by: JL DepL: C m. Dev Council Mtg, Date: 10110/2006 Final Action Needed By: 11/22/2006 Agenda Itemj'.B PC #06-029: Final Plat; Roval Oaks Realtv Inc; 1440-1450 West Hiqhwav 96 Budgeted Amount: $0.00 Actual Amount: $0,00 Funding Source: n/a Council Action Request: Consider a motion to approve Planning Case 06-029 Final Plat for Royal Oaks Realty, Inc, at 1440-1450 West Highway 96 subject to the submitted plans and the recommended conditions, Staff Recommendation: Approve the Final Plat subject to the conditions in the planning case report Advisory Commission Action: Commission Planning PTRC Action Approved Not Applicable Not applicable Supporting Documents (which are attached to this Action Form): . IS! Memo/Letter: Report to the City Council o Resolution (No, ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: o Other: Draft Planning Commission Minutes Report to the Planning Commission with attachments Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . . . ~ ~~HILLS MEMORANDUM DATE: October 5, 2006 CC Agenda Item 7.B TO: Mayor & City Council James Lehnhoff, City Planne# PC #06-029; Royal Oaks Realty, Inc. 1440-1450 W. Highway 96 Final Plat for "Arden Hills Office Park" I'ormer City Hall/Public Works Facility FROM: SlJBJECT: Back!!rtlUnd The Master & Final Planned Unit Development and the Preliminary Plat tor the Arden Hills Office Park at 1440-1450 West lIighway 96 was approved by the City Council on August 2St" 2006, under Planning Case 06-023. The final plat process is a technical review to verify eonfOlmancc with the preliminary plat and any applicable conditions fi'om the preliminary approvals, The final plat process can only address the conditions from the preliminary plat and PUD approvaL No new conditions related to the design of the development can be imposed. The approved planned unit development (PUD) sets the design, density, layout, setbacks, landscaping, and other design elements for the proposed office development The final plat process is the legal mechanism to subdivide the property into smaller parcels that can be individually sold, The trail along the western edge of the property to the City will also be conveyed to the City in the Final Plat Typically, a final plat review is needed because changes were made to the layout of the proposed parcel boundaries in the PUD and preliminary plat approval that must be reflected on the final plat In this case, none of the conditions in the PUD and preliminary plat approval impacted the layout of the parcel boundaries on the Final Plat Since there are not any changes to the layout of the parcels in this Final Plat application, this pal1icular application is more of a status check to confirm that the proposed lots on the preliminary plat conform to the proposed lots on the final plat. There are, however, eight conditions that must be addrcssed before the Final Plat is tiled with Ramsey County, Most of the remaining conditions are eithcr ongoing or must be completed before the building permits are issued. '1IMetro-inel.liS'lardenhills\PlanninglPlallning Cases'i2006106-029 Royal Oaks Final Pla( (PENDING) \/00306 " CC Report - Royal Oaks Final Plauloc Page 1 of2 The City Attorney has reviewed the bylaws, articles, and declarations and sent needed changes to the applicant The requested changes were largely technical in nature to ensure that the legal documents . conform to the conditions in the PUD approval. Recommendation The Planning Commission reviewed Planning Case 06-029 and recommends approval (5-1) o[the Final Plat at 1440-1450 West Highway 96 based on the submitted plans and the following six recommended conditions: I. 1be applicant shall continue to be subject to all ofthc conditions for the PUD as approved in Planning Case 06-023, 2. 1be developer shall file the Final Plat with the Ramsey County Recorder and provide the City with a recorded copy within sixty days of approval. 3, The applicant shall pay a park dedication fee of $40,000 as required in the purchase agreement. 4. The developer shall enter shall enter into a Development Agreement with the City, which must be executed prior to the release of the Final Plat and be subject to review by the City Attorney, 5. Signing of the Final Plat shall be subject to approval of the bylaws by the City Attorney, 6, The applicant shall submit the approved permit(s) from the Rice Creek Watershed District prior to filing the Final Plat. Options I. Recommend approval as submitted. 2, Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, ",..it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information, . A final plat requires a 3/5 vote to be approved. Deadline for A!!ency Actions The City of Arden I lills received the completed application for this request on September 22, 2006, Pursuant to Minnesota State Statue, the City must act on this request by November 22,2006 (60 days), unless the city provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners' consent extend the review period heyond the 120 days, Attachments 7B- I Draft Planning Commission Minutes 7B-2 Report to the Planning Commission - Online at: http://W\vVil.ci.ardcn-hilIs.mn.us l'iMelro-ilIet.us\urdenhillsIPlmmingIPlanning Cases 12006106-029 Royal Oaks Fina! Plat (PEND/NG)'I/00306 CC Reporl- Royal Oaks Final Plat. doc Page 2 of2 . . Attachment 7 B-1 Draft Planning Commission Minutes . . Octobcr 10, 2006, City Council Mecting . . . ARDEN HILLS PLANNING COMMISSION -OCTOBER 4, 2006 9 B. PLANNING CASE 06-029: FINAL PLAT, ROYAL OAKS REALTY, 1440-1450 WEST HIGHWAY 96 City Planner Lehnhoff presented the final plat for the Arden Hills Office Park, formerly City HallIPublic Works Facility to the Planning Commission, He indicated the Final Plat was in conformance with the requirements of the PUD and Preliminary Plat Approval and with the requirements of the City's Subdivision Ordinance. Therefore, in Planning Case 06-029, staff recommends approval of the Final Plat subject to the following six conditions: L The applicant shall continue to be subject to all of the conditions Jor the PUD as approved in Planning Case 06-023. 2, The developer shall file the Final Plat with the Ramsey County Recorder and provide the City with a recorded copy within sixty days of approval. 3. The applicant shall pay a park dedication fee of $40,000 as required in the purchase agreement. 4. The developer shall enter into a Development Agreement within the City, which must be executed prior to the release of the Final Plat and be subject to review by the City Attorney. 5. Signing of the Final Plat shall be subject to approval of the bylaws by the City Attorney, 6. The applicant shall submit the approved permit(s) from the Rice Creek Watershed District prior to filing the Final Plat. Commissioner Zimmerman asked if the $40,000 park dedication fee was in addition to the purchase price, Mr. Lehnhoffresponded it was. Commissioner Zimmennan asked if the daycare center had been notified about the change in the left turn. Mr. Lehnhoff responded they had been sent the public notices, but we can attempt another communication since we have not heard from them, Commissioner Zimmerman stated he believed it would be good business to inform the daycare center personally of this change. Commissioner Larson stated something needed to be done to enforce the "No Turn on Red" sign on Highway 96 and Hamline Avenue, He stated if it was not going to be enforced, it should be taken down, Commissioner Zimmerman moved, seconded by Commissioner Thompson, to approve Planning Case No, 06-029, Final Plat, Royal Oaks Realty, 1440-1450 West Highway 96 subject to the six conditions as noted in staffs September 20,2006, report. The motion carried (5-1) (Commissioner McClung opposed). . Attachment 7 A - 2 Planning Commission Report Available online at: http://www.ci.ardeJl:l!iUs.rnn.w; . . October 10, 2006, City Council Meeting . Prepared by: JL Dept: . Dev Council Mtg. Date: 10/10/2006 Final Action Needed By: 11/20/2006 ~ 0\~HILLS City ot Arden Hills Request for Council Action Agenda Item 7.G PC #06-030: Variance: Brad & Sarah Lis: 1548 Arden Place Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consider two motions to deny each of the variances in Planning Case 06-030 for 1548 Arden Place based on the ten findings of fact in the planning case report Staff Recommendation: Deny both of the variance requests, Advisory Commission Action: Commission Date Action Denied Not Applicable Notapplicable Planning PTRC 10/4/2006 Supporting Documents (which are attached to this Action Form): . [8J Memo/Letter: Report to the City Council o Resolution (No, ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: [8J Other: Draft Planning Commission Minutes Email from Me. Lis Report to the Planning Commission Financial Implications: Administrator/Staff Comments: . Page 1 of 1 . ~ ~~HILLS MEMORANDUM DATE: October 5, 2006 CC Agenda llem 7.C TO: Mayor & City Council James Lebnhoff, City Plarrne~ PC #06-030 Variance Brad & Sarah Lis 1548 Arden Place FROM: SUBJECT: Background The applicant is requesting two variances for 1548 Arden Place, which is located in the Ridgewood neighborhood on the northeastern comer of Lake Johanna, The first variance request is to permit the property to have two access points to Arden Place, and the second variance request is to permit the driveway to be a crushed rock surface instead of an improved surface. . The requests are not contingent upon each other. An older dwelling was demolished to build the current dwelling in 2002, The building pennit is not yet closed due to a few open issues that the Building Official is working to resolve with the property owner. Although the approved building plan included one driveway access to Arden Place, a second access point to Arden Place was constructed after the building approval, which created a circular driveway. While the applicant was unaware of the restriction of one access point per residential property, a variance is required for the second access point to remain. Additionally, the existing driveway is composed of a crushed rock surface. The Zoning Ordinance requires driveways for redeveloped lots to be an improved surface of asphalt, concrete, pavers, or other similar material. The applicant has submitted a statement explaining the reasons for the variance requests (Attachment 3A-I of the Plarrning Commission report). Although the applicant states that the variance would permit an existing condition to remain, this is technically and after-the-fact variance since the Zoning Ordinance did not pern1it two access points to a public road when the driveway was constructed, The Building Official has submitted a memo outlining the timeline of the approved building permit and inspection process (Attachment 3A-2 of the Plarrning Commission Report). . IIMerro-il1er.u~.\ardcnhillsIPlrl!ll1ingIPlannillg Cases\20061,06-030 Lis Vnrimrce (PENDll'lG)'IJ00306 - CC Report - Lis Variance. doc Page 1 of3 The applicant has submitted an alternative set of findings that support approval of the variance (Attachment 7C-2), Recommendation The Planning Commission reviewed Planning Case 06-030 and unanimously (6-0) recommends denial ofboth variances based on the following ten findings of fact: Two Access Driveway Variance Findings: 1. There are no unique circumstances related to lot size, shape, or topography that warrant a two aeccss driveway. The applicant currently has dircct access to Arden Place with a single access point. Arden Place is a low traffic City street, and the driveway has a clear line of sight out at the access point. Adj acent properties have a single access point. 2, The variance would not be in keeping with the spirit and intent of the ordinancc, The Zoning Ordinance limits all residential properties to one acccss point to a public street. 3, There is reasonable use and access to the property with one access point. 4. There is no identifiable hardship related to use, access, topography, size, or shape of the lot. 5, While the second access point is unlikely to have a detrimental impact on the neighborhood, a two access driveway would be a unique feature in the neighborhood and a new, nonconforming use. Crushed Rock Surface Variance Findings: 6, There are no unique circumstances related to lot size, shape, or topography that warrant an unimproved driveway. The lot is currently below the impervious coverage limits for the R-1 Zone and the ShoreJand Ordinance. Pennitting a crushed rock driveway would have little impact on reducing runoff due to the compaction of the rock from vehicle movement and parking. 7. The variance would not be in keeping with the spirit and intent of the ordinance. The Zoning Ordinance requires properties to have a driveway with an improved surface. 8. There is reasonable use and access to the property with an improved surface driveway, 9, There is no identifiable hardship related to use, access, topography, size, or shape of the lot. 10. While the crushed rock driveway is unlikely to have a detrimental impact on the neighborhood, the crushed rock driveway would be a unique feature in the neighborhood and a new, nonconforming use. The Planning Commission made separate motions for denial for cach of the requested vaJiances. II,Metro-inet.usl,ardenhiils'iPlanninglPlanlling Cases1.2006106-030 Lis Varianc(' (PENDING)II00306 CC Report - Lis VariancP.doc Page 2 of3 . . . . . . Resident Comments: The applicant did submit a signed list from adjacent properties supporting the variance (Attachment 3A-l of the Planning Commission report), One nearby resident did submit an email recommending denial of the variances. Options L Approve the proposal as submitted, 2. Approve the proposal with conditions, 3, Deny the application with reasons for denial, If the City denies the petitioners requcst, ".,,it must state in writing the reasons for the denial at the time it denies the request" 4, Table for additional information. Staff recommends using a different motion for each variance, Deadline for Al!ency Actions The City of Arden Hills received the completed application for this request on September 20, 2006, Pursuant to Minnesota State Statute, thc City must act on this request by November 20, 2006 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days, Attachments 7C- I Draft Planning Commission Minutes 7C-'1 Email from ML Lis and the resident recommending denial 7C-3 Report to the Planning Commission - Online at: http://www.ei.arden-hilIs.mn.us \',Uelro-inet_us1ardcnhills\Plllnning\Plllnning CasesI2006\06-()30 U8 Variance fPFlVf)!NGjI!O(}]06 - CC Report - Lis Varinl1ce.doc Page 3 of3 . Attachment 7C-l Draft Planning Commission Minutes . . October 10, 2006, City Council Meeting . . . ARDEN HILLS PLANNING COMMISSION -OCTOBER 4, 2006 2 A. PLANNING CASE #06-030 - V AlliANCE, BRAD AND SARAH LIS; 1546 ARDEN PLACE Mr. Lehnhoff stated applicants were requesting two variances. The first request is to permit the property to have two acccss points to the public street, Arden Place, The second request is to permit the property to have a crushed rock driveway instead of a driveway with an improved surface. Hc stated while the variance requests were unlikely to have a negative impact on the immediate neighborhood, staff has been unable to identify a certifiable hardship for either variance request. A single access, improved driveway would be similar in character to most other properties in the neighborhood and most other properties in the City, He indicated the Zoning Ordina11ce requires an improved surface lor driveways, which included concrete, asphalt, or pavers. The Zoning Ordinance was amended in 2000 to restrict each residential property to one access point and to require an improved surface for each residential property. Properties with more than one access or an improved surface prior to 2000 are legal, non-conforming uses that may remain. However, redeveloped properties are required to conform to the regulations in the Zoning Ordinance He noted the approved building permit from 2002 indicated one driveway access to the public street. Staff was unable to identify any unique hardship for either variances and recommends denial of both Varia11CeS, Ile indicated he had received an email from Mr. Lis dated October 3,2006 pointing out a couple of details that he believed were not factual with regard to staWs report, Mr. Lis also provided an alternate set of findings to support his variance requests, Chair Sand opened the public hearing at 7: 10 p.m. Brad Lis, 1548 Arden Place West, stated his main hardship was that the site had three big oak trees sitting in the middle where the driveway would be. J Ie stated they wanted to preserve the trees and made two IS-foot openings instead of one 30-foot opening. He believed his driveway would fit into the character of the neighborhood, He stated they consider the crushed rock was an improved finish and it did say crushed rock in the plans they submitted. He noted the erushed roek matched the house also. He stated the crushed rock they put in was tightly compacted and does not move, He recommended the City amend the Ordinance to approve this type of surface as an improved surface, Commissioner Modesette asked if the original driveway was on the same site with the oJd house. Mr. Lis responded the dliveway was on the other side, Commissioner Modesette asked why they did not extend the width of the driveway to the street to the west. Mr. Lis responded there were trees on that side also. Commissioner Modesette noted they could turn around without having the "wing" out into the road, Mr. Lis responded they had considered that, but the symmetry was one of the things they liked about it; it flowed nicely, Commissioner Larson asked if onc tree had been removed. Mr. Lis responded the City cut one oak down as part ofthe street reconstruction, which thcy were not happy about. ARDEN HILLS PLANNING COMMISSION -OCTOBER 4, 2006 3 Commissioner Sand asked if the curb cuts were being put in where the westerly driveway . was located. Me Lis responded they had not bccn put in yet. Chair Sand asked when the home was completed, Me Lis responded it was completed in the fall of 2003, He stated they did the entire driveway at the same time and at the time, they did not know they could not have two curb cuts. Hc stated they did not "sneak" in the second driveway, Commissioner Larson asked when they moved in, was all of the grading done, Me Lis responded everything was done, except the sod had not been put in, Commissioner Zimmerman asked in the plans that were submitted to the City, was it a single or dual access driveway, Me Lis responded a single assess driveway was shown, Commissioner Larson asked if the cmshed rock was on the plans as submitted, Me Lis responded it was. Chair Sand invited anyone for or against the request to come forward and make comment. Bill Thornton, 3510 Siems Court, stated he supported these variances, He noted the neighhorhood was not a "cookie cutter" or new development and it was an eclectic neighborhood, He indicated the housing types, lot shapes, etc. were all different He . noted right across from this gravel driveway was another gravel driveway which had heen there for many years, He statcd there were also other circular driveways with two accesses in the neighborhood, He stated there were also people who had turn around, as well as driveways that were three cars wide, He noted there was no conformity in that neighborhood now because it was not that kind of neighborhood and they did not want it to be that kind of a neighborhood, He believed the crushed stone and the dual access driveway fit into the neighborhood, He stated with respect to the hardship issue, thcy were undergoing major, major constmction - they had lost a lot of trees - and the hardship was for the entire neighborhood, He stated if applicant eould not have a decent size driveway he was coneerned that the two trees would need to be cut down. He noted the two trees could also represent a rain garden for the City. He stated the neighborhood did not want to see those trees go and they would prefer to see a rain garden in this area, Ile believed the City needed to live by some of the uniqueness ofthc neighborhoods. He asked the City to approve both variances. Chair Sand closed the publie hearing at 7:25 p.m, Commissioner Larson asked Building Official Scherbel for the timeline. Mr, Scherbel reviewed the memorandum submitted, He noted there were still some building related issues that remained on this home, He indicated the permit was for a single access drivcway and staff was unsure of the time table for when the current driveway configuration was installed. . Commissioner Modesette asked when thc trap rock was put in. Me Lis responded it was installed on September 4 and 5, 2003, . . . ARDEN HILLS PLANNING COMMISSION -OCTOBER 4, 2006 4 ML Scherbel stated the last time the City was out there, the grading was not completed and a final inspection had not been completed, He noted the City had required other residents to change their dual access and to put in an impervious surface, ML Lis stated the crushed rock was on the building plans, He stated he had submitted the plans to the City. He indicated he did not know there were things still outstanding and none of the things were on the last inspection notice he received, ML Scherbel stated he had personally contacted ML Lis two or three times to close out the inspection. Mr. Lis responded he did not remember receiving any messages from the Building Official, Chair Sand stated they had to look at if there was a hardship, what the plan said, and what the Zoning Ordinance required. Mr. Lis stated nobody told him the driveway had to be paved. Chair Sand stated there was no dispute that the plan he submitted did not show a two driveway access. ML Lis responded there was no dispute regarding that; his dispute was the requirement for a paved surface, Chair Sand stated he realized there were other properties in the City that had crushed rock driveways and those propelties were probably grandfathered ill, ML Lis staled he understood that issue, but he believed he had a hardship. Chair Sand stated he was having a difficult time finding a hardship because it was not on the plan and there were alternative ways to improve lhe driveway, such as expanding the section without having access to the street to allow a turnaround, ML Lis stated the reason they put in a crushed rock snrface was to save the trees. Chair Sand stated he believed they could take down the smaller pine tree to the right and not take down the oak trees. ML Lis stated he did not want to take down any trees. He noted the neighborhood had signed a petition in support of his variance, even though they were against his house when it was constructed, in order to protect the trees by his driveway. He stated the neighborhood did not want 10 see any more trees taken down, Commissioner Thompson asked if the trees were on the City right-of-way, ML Lehnhoff responded they were very close. Commissioner Thompson asked what the minimum and maximum driveway width is for a residential area, ML Lehnhoff states that the minimum is ten feet and the maximum is twenty-two feel, Commissioner Thompson asked how big the driveway on the western side was. ML Lis indicated it was fifteen feet. Commissioner Thompson stated irom a hardship prospective that the length of the driveway for backing out was typical and this was not a busy street. She stated she had concerns allowing this when the Ordinance did not allow it. She stated the two entrances ARDEN HILLS PLANNING COMMISSION -OCTOBER 4, 2006 5 were not on the original plan. She stated she was not in favor of the two entrances, With respect to the cmshed rock, she did not think it was a bad idea to look at these types of . options, but she did not know enough about the pros and cons of this to comment any furtheL Commissioner McClung stated they had previously determined in another case that the loss of trees was not considered a hardship and that would be the only way he could potentially find a hardship with the dual driveway. He stated he could not find a legitimate hardship with regard to the two driveway entrances, He stated with respect to the crushed rock, that might be something the City could look at, but the Ordinance required a paved surface and he would be voting against these variances, ML Lis stated the City Council passed the Ordinance in 2000, He asked why the Council passed this Ordinance, Commissioner McClung responded he could not say why the City required that Commissioner Larson responded non-surfaced parking areas tended to disintegrate more than paved surfaces and this was required for maintenance purposes, He noted non- surfaced parking areas also eroded into the street. Commissioner Modesette noted other developments have also been required to meet the current Zoning Ordinances. ML Lis requested the Commission table the variance regarding the crushed rock so the City could look at an Ordinance amendment. ML Lehnhoff stated the Commission had the option to table, If the Planning Commission tabled the application to explore options for other types of driveway surfaces, he recommended the tabling decision be passed onto the City Council for their input . Commissioner Larson moved, seconded by Commissioner McClung in Planning Case 06-030 to recommend denial of the request for the two accesses to the properly based on the lack of evidence showing hardship to the property if only one access is provided, The motion carried unanimously (6-0), Commissioner Larson moved, seconded by Commissioner Zimmerman in Pl<uming Case 06-030 to recommend denial for the request for the crushed rock surface based on the failure to comply with the Zoning Ordinance and the failure to show a non-surfaced driveway is a hardship. The motion carried unanimously (6-0). . . Attachment 7C-2 Email from Mr. Lis and the Resident that is Opposed to the Variance . . October 10, 2006, City Council Meeting PC #06-030 Variance Page I of2 James Lehnhoff .From: Lis, Brad [blis@carlson.com] Sent: Tuesday, October 03,20065:01 PM To: James Lehnhoff Subject: PC #06-030 Variance Dear Mr, Lehnhoff: I would like to point out a couple of details that are not factual with regard to the packet dated 9/18/06, 1, Applicant did not construct the second access point after the Building Official's last inspection, The entire drive as it currently exists was all done at one time and was completed prior to the last inspection, The last inspection was completed in October 2003, The driveway was installed as it exists today on 9/4 and 9/5 of 2003, Comments on the correction notice dated 9/11/03 stated "exterior sod/seed by 10/31/03", not "landscape and final grading" as indicated on the Attachment 3A-2 Memo from the Building Official included in the above referenced packet. This drive access was never addressed as a non-compliance condition even though it was in place at final construction, 2. We did not request a second curb cut as we had no idea that we were not in compliance with the ordinances, The City just recently informed us of this issue when they discovered the discrepancy between existing conditions and current code, The current conditions were in place during the entire time that the City engineers planned the reconstruction program for the Ridgewood Neighborhood, With regard to the findings of fact related to the variances, I would offer the following viewpoints regarding finding of facts: Two access driveway variance findings: . The unique circumstance in this instance is the location of trees that should be preserved to enhance the character of the neighborhood, Due to the location of the trees, we can only create an access point 15 feet in width at the opening and the actual drive is approximately 12 feet. This is not a functional driveway as it does not allow space to park a car and still get another one around it to exit. 2, The underlying purpose of the ordinance should be to enhance safety and to save costs to the city, The circular drive enhances safety by allowing adequate space to tum a car around and drive front first out of the property, It also allows enough room on site so that one extra car can be parked and avoid parking in the street. From a cost standpoint, two 15 foot openings will cost the city no more than one 30 foot opening - most openings within the neighborhood are at least 2 car widths wide, 3. A fifteen foot opening is not adequate, Other lots referenced have ability to have driveway openings as wide as 40 feet. The length of the driveway within the lot does not leave adequate space to park one car in the driveway and to exit the garage without risk of collision, 4. The unique location of the mature trees create the above mentioned hardship. 5, The two access driveway is not a unique feature and will not alter the character of the neighborhood, There is an example directly across the street - a drive with 2 access points and one of the access points is far wider than we are able to obtain if we are restricted to one point of access and preserve the trees, The essential character of this neighborhood is that no two homes or lots are developed the same way, Crushed rock surface - we consider the crushed rock surface to be an "improved surface" as it has a base and does not move and create muddy or unstable conditions during spring thaws, We agree with staff that the request for the crushed rock surface should be addressed through an ordinance amendment that will define the crushed rock surface as an Mroved surface, The underlying purpose of this ordinance is to keep the streets clean during rainy and muddy seasons _nis surface accomplishes that goal. Staff has not received any calls or letters from property owners, but applicant has discussed with adjacent property owners and they are in support of the request. The spirit of the ordinances should be to serve the will of the constituents 10/4/2006 PC #06-030 Variance Pagc 2 of2 . and create safe and aesthetically pleasing environments for residents to live in, We request that the variance for the 2 access points be granted based upon the findings above and that the ordinance . addressing improved surfaces be amended to define crushed rock as an improved surface, Please make the Commissioners aware of the points above prior to the meeting tomorrow, Thank you, Brad Lis 1548 Arden Place West Arden Hills, MN 55112 651-628-9361 (H) 612-802-4320 (C) 763-212-4132 (W) blis@carlson,com . . 10/4/2006 PC#06-030, Lis Variance Page 1 ofl James Lehnhoff .From: Erickson, Steve [serickson@bwbr,com] Sent: Friday, September 29,20062:16 PM To: James Lehnhoff Subject: PC#06-030, Lis Variance James I am writing in response to the requested variance for 2 driveway access points and crushed rock vs, paving, As a former planning commission member for 10 years and chair for the last 2, I reviewed many similar requests. I informed Brad when he requested my signature on his petition that I could not sign it because I voted no on several similar requests during the course of my commission tenure, I felt this would be a hypocritical response, I also believe that just because the bldg official missed this zoning requirement during his plan review it should not eliminate that those requirements be met This case will require that there is a hardship (not economic) not created by the homeowner that warrants granting a variance, Steve Erickson BWBR Architects 651-290-1935 . . 10/4/2006 . Attachment 7C- 3 Planning Commission Report Available online at: hUu://www.ci.arden-hillS.rrLll.US . . October 10, 2006, City Council Meeting J\i\ \~~9'~ . Prepared by: KCB Dept: CD Council Mtg, Date: 10/10/06 Final Action Needed By: ~ ~HILLS City ot Arden Hills Request for Council Action Agenda Item ~;Jl) Motion to Approve the Arden Hills Strate!lic Economic Development Plan Budgeted Amount: $0.00 Actual Amount: $500.000.00 over 5 vears Funding Source: General Fund Council Action Request: Motion to approve the Arden Hills Economic Development Strategic Plan Staff Recommendation: The Economic Development Commission recommends approval of the Arden Hills Economic Development Strategic Plan Advisory Commission Action: Commission Planning PTRC EDC Date Action Not Applicable , Not Applicable Approved 9/20/06 . Supporting Documents (which are attached to this Action Form): X Memo/Letter: Staff memo dated 10/3/06 o Resolution (No. ) o Ordinance (No, ) o Engineering Recommendation: o Attorney Recommendation: X Other: Arden Hills Economic Development Strategic Plan Proposed Budget Financial Implications: The cost to implement all aspects of the proposed Plan over a 5 year period are estimated to be approximately $500,000 Administrator/Staff Comments: . Page 1 of 1 . . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item: 7D October 3, 2006 TO: Mayor and City Council MIchelle Wolfe, CIty Admmlstrator ,!~r Karen Barton, Commumty Development DlrcctO(~ . FROM: SUBJECT: Arden Hills Economic Development Strategic Plan Background In December of 2005, the City Council authorized the Economic Deve]opment Commission (EDe) to hire a consultant to prepare an Economic Deve]opment Strategic Plan for the City, The EDC immediately began the RFP process and in March of2006 hired DeSCo Solutions, Inc" to prepare the Plan. DeSCo in collaboration with the EDC gathered infonnation through research and interviews with City Officials, Key Leaders and Stakeholders, as well as through a city-wide survey, then used this information to prepare the attached Economic Development Strategic Plan, The EDC has since reviewed the Plan and, after making some changes to the Plan, has recommended adoption and implementation of this plan in and for the City of Arden IIills, Discussion The Strategic Plan calls for a number of programs and policies to be implemented to better serve the busincss community, citizens, and overall economy of the City of Arden Hills, Mr. Bruce Kunkel, Chair of the EDC will present the plan at tonight's meeting, SlaffRecommendation Thc Economic Development Commission recommends Council move to approve the Arden Hills Economic Development Strategic Plan and authol1ze staff to budget for the. implementation of said Plan, r::.... III <II o:,g' o ;j .- In Cl_ <II <II .... .... 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Arden Hills Economic Development Commission has a mission to provide vision and direction to the economic development efforts for the City of Arden Hills, In the context of this broad mission, the priorities for AHEDC are: 1, Ensure a sustainable, profitable, and competitive economic climate. 2, Enhance natural resource conservation and management. 3, Build local capacity for economic development. 4, Improve the economic security of Arden Hills' families, 5, Prepare Arden Hills: youth to be productive, positive, and equipped with life skills for the future. To pursue these priorities, the agency will follow a strategic plan through 2011 comprised of the 29 goals and objectives presented herein, In addition, this strategic plan addresses organizational excellence - the alignment of every facet of the Arden Hills Economic Development Commission to support effective economic development delivery and execution in the City, The 29 goals identified in this plan are organized around five cornerstones for economic development: . Building an Organization That Can Support Economic Development Creating a Community that Fosters Investment Retaining The Existing Business Base Attracting New Investment Creating a Strong Workforce Approvals and Adoptions This plan was adopted by the Arden Hills Economic Development Commission at their regular meeting on August 16,2006, Bruce Kunkel presiding: Moved for adoption by: Seconded by: Votes in Favor: Votes Against: Strategic Plan for Economic Development Page 1 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . The plan was then forwarded to the Arden Hills City Council for review and approval. This plan was approved by the Arden Hills City Council at their regular meeting on October 9, 2006, Mayor Beverly Aplikowski presiding: Moved for approval by: Seconded by: Votes in Favor: Votes Against: . Acknowledgements This Economic Development Strategic Plan is the result of the concerted effort of the Economic Development Commission led by Bruce Kunkel. We are especially thankful to Bruce for his leadership in this effort as well as all he and his commission members do for the City of Arden Hills. Also serving on the Arden Hills EDC are: Chris Ashbach Dale Beane Robin Davidson Kevin Kelly Nancy Kneeland Ray McGraw James Paulet Edward Werner This document was produced by funds appropriated by the City Council. For this and all their support we are especially grateful. . While the planning and preparation of this report was a coordinated effort in every sense, the following key staff members were responsible for individual components of the document: Karen Barton, Community Development Director Special thanks are also extended to the following individuals and groups which actively contributed to this process: attendees at all the one on one Strategic Plan for Economic Development Page 2 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . interviews and phone calls, strategic partners to the City and members of the community at large who provided input via the survey process, Introduction Community and government leaders across the nation have come to realize their actions can change, alter, and direct the condition of their local economy. The economic quality of life of the residents and the success of businesses many times are directly influenced by the policies and leadership of those who have the influence and power to create a climate conducive to economic growth. Those who chose to shape their future; can, Those who chose to avoid their future often find it shaped by forces outside of their control. Change is bound to happen. The choice to be made is whether the change will be shaped by the community or by forces beyond its control, A strong economy provides benefits to all who experience it while a weak economy puts businesses and residents at risk to the economic effects of external forces, Economic development strategies are developed by communities who chose to shape their own future. In areas with strong economies, local governments do not struggle to fund essential services and are usually able to provide expanded programs benefiting all that reside in the area. In such areas, schools are strong, streets safe and clean, park and recreation programs abundant, and the need to provide social welfare programs for impoverished citizens is reduced. Citizens living in an area with a strong economy enjoy consistent employment, regular wage gains, opportunities for personal advancement, and are able to reliably save for and invest in their future. Businesses are able to plan for consistent expansion, hire full-time employees for the long term, and are willing to risk significant capital, investing in their operations. Communities grow closer, tight-knit; as young men and women, after Strategic Plan for Economic Development Page 3 of 25 Final Drafl- Readv for Release Subject to Council Approval and Adoption completing high school or college, remain in the area as growing employment opportunities in their "hometown" capture their interest. . In areas with weak or declining economies, the opposite occurs, Local governments struggle to fund essential programs, with budgets under growing pressure to assist the impoverished. Residents have uncertain futures, filled with personal anxieties, with limited employment opportunities, stuck in subsistence level jobs. Businesses employ part-time workers and are unwilling to risk significant capital because of an uncertain future, The best and brightest young men and women must move from the area to seek quality employment, which is not available in their hometown. Nationally, there are more than 6,000 economic development organizations, Chambers of Commerce, and local, regional, and state government offices working in some fashion to improve the economy of their respective areas. Never in history has there been such an effort. Some organizations have large budgets, better community cooperation, and a stronger commitment from local government than others, These areas have the best chance to either maintain or improve the economic quality of life and standard of living of their citizens, Some areas, however, provide little or no attention to economic development programs, They do not fully understand the need to have a constant, aggressive economic development program just to maintain the existing condition. In these areas, typically, the local economy is in decline, . Even though local community leaders cannot control the actions or policies of the federal or state government, they indeed can establish policies and create local programs, which assist and foster economic growth, The premise, therefore, of this economic development strategy for Arden Hills is that an active participation in fostering the economic strength of the local economy is an essential action by the local unit of government and a responsible action thereoL Strategic Plan for Economic Development Page 4 of 25 Final Draft - Ready for Release Subject to Council Approval and Adoption . . . . Economic Development Strategies in a New Economy Times have changed, and with them so has the underlying economic structure in which we all live. This new economy requires smart thinking by our leadership facilitated by new ways of solving problems and collaborations with sometimes unexpected partners. In the new economy, the ticket to faster and broader income growth is innovation. This economy puts a premium on what the Nobel laureate in economics Douglas North calls "adaptive efficiency," which refers to the ability of institutions to innovate, continuously learn, and productively change, As markets fragment, technology accelerates, and competition comes from unexpccted places, learning, creativity, and adaptation have become the principal sources of competitive advantage in many industries. Enabling constant innovation needs to become the goal of all organizations committed to prospering, Similarly, the goal for metropolitan areas must be to fostcr innovation and adaptation - in infrastructure, in institutions both public and private, and on the part of individuals, These efforts need to be proactive and designed for the long term, Government, civic, and business leaders need to challenge all economic sectors and institutions, including their own institutions of government, to become cultures of innovation. The consequences for any community that does not respond to this challenge are low productivity, stagnant living standards, and reduced opportunity for its citizens. Innovation and change mean uncertainty and disruption, But it is becoming increasingly ciear that dynamism is critical to growth. (You can't have upward mobility if no one is on the move.) The more churning in a community in terms of new business start-ups and existing business changes, the faster the community's rate of economic growth, In fact, of all of the indicators in this report, churn is the most strongly correlated with Strategic Plan for Economic Development Page 5 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption employment and income growth. This means that communities need to promote change and innovation, not retard it. . A New Goal: Get Prosperous, Not Bigger As communities achieve low levels of unemployment in an era of fairly strong economic growth, economic developers need to think more about quality than quantity; more about getting prosperous than simply getting bigger (e,g" more jobs and people), Most economies, both big and small, still see getting bigger as the main goal of economic developmenL In the last 20 years, the transitional period between the old and the new economy, "getting big" made some sense because economic growth was slow and unemployment high. However, even when local and regional economies were weak, job growth was at best a means to two possible ends: raising the average standard of living in the metropolitan area, or helping reduce poverty by employing those at the fringes of the labor markeL The first of these two goals is now more effectively achieved by focusing on income growth per se and not job growth as a means, particularly with the unemployment rate at around 5 percenL The second is now largely a matter of structural or social reform, such as job training, K-12 improvement, and solving the problem of spatial isolation in low'income, inner-city neighborhoods. It is difficult to see how programs aimed at undifferentiated job growth that are not focused on higher wages or higher-skill jobs can provide more opportunities for the poor than already exist in most metro economies, unless those areas are losing jobs or have high unemployment. . Unfortunately, in most places it is hard to reverse the "go for growth" political juggernaut that remains on autopilot. A powerful growth coalition exists in most metro areas (e.g., real estate developers, Chambers of Commerce, newspapers and utilities, and economic development professionals) that advocates getting bigger, even if the new jobs pay little and the region is coping with the pains of growth. For example, economic Strategic Plan for Economic Development Page 6 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . developers in Northern Virginia still aggressively recruit new firms, even though traffic congestion is the worst in the nation, housing prices among the highest, and unemployment among the lowest, As a result, the new goal for economic development, particularly in fully developed areas, should be to raise average per capita incomes through higher-wage jobs, while working to reduce poverty and expand opportunity for economically disadvantaged residents, all the while boosting the region's quality of life, This does not mean that communities should oppose growth and erect regulations limiting it; it does mean that most areas should not continue to pursue job creation for its own sake, This is not to say that the strategy should remain fixed. If, unlikely as it is, productivity growth rates slow significantly in the next decade and unemployment increases, the appropriate goals and strategies might change, But for now and the foreseeable future, economic strategy should focus on raising incomes rather than simply attracting jobs. Beliefs About Economic Development in the Old and New Economies I , In the old economy, people believed that: In the new economy, people believe that: Being a cheap place to do business was the key, Being a place rich in ideas and talent is , the key, Attracting companies was the key, A high-quality physical environment was a luxury stood in the way of attracting cost- conscious businesses. , Attracting educated people is a key, Physical and cultural amenities are key in attracting knowledge workers. Regions won because they held a fixed competitive advantage in some resource or skill, Regions prosper if organizations and . individuals have the ability to learn and adapt. Only bold partnerships among business. government, and nonprofit sector can , bring about change, Economic development was government- led, Strategic Plan for Economic Development Page 7 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption A New Means: Get Beller, Not Cheaper . A new goal requires new means. In the old economy, places sought to get big by "getting cheap." In the New Economy, the key to success is to "get better." Policy makers used to believe that a low-cost environment was the key to success and that making investments to create a high-quality phYSical environment just raised costs and drove away business. That's why communities focused on physical infrastructure, below market-rate financing and tax holidays for big industrial and commercial projects, and marketing and incentives to attract industry. The result was often low-wage jobs and companies that were just as likely to leave after a decade for even cheaper pastures, In the New Economy, the path to raiSing wages and quality of life is in ensuring a technologically advanced infrastructure, boosting the skills of the region's workforce, creating fast and responsive government, ensuring a high quality of life - including a high-quality physical environment that is attractive to knowledge workers - and developing a responsive, efficient government. This is not to say that fiscal discipline should not be a cornerstone of government in the New Economy. But a low-cost environment with a poor quality of life is not the ticket to success, . In the New Economy, communities need to shift their focus from providing tax breaks and other subsidies to investing in the skills of the workforce, a vibrant infrastructure for technological innovation, and a superb quality of life. Rather than simply trying to cut costs or react to each new economic gyration, communities should instead invest in the foundation areas for growth in the New Economy. A progressive, innovation-oriented metropolitan area policy framework for the New Economy should rest on five cornerstones: Strategic Plan for Economic Development Page 8 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . 1, Building an Organization That Can Support Economic Deveiopment 2, Creating a Community that Fosters Investment 3, Retaining The Existing Business Base 4, Attracting New Investment 5. Creating a Strong Workforce DeSCo's Philosophy of Strategic Planning DeSCo's philosophy on strategic planning for economic development mandates that every member of the community be afforded the opportunity to provide input and insight into the plan. We realize that not everyone will have an opinion nor wish to express it; however we find it important that every citizen in the community be afforded an opportunity to speak. In economic development, there are four layers of input solicited in the development of the strategic plan, They are: . Leadership. We define two key components to comprise the leadership in the community; the elected officials on the City Council and the members of the EDC who are driving economic development efforts, . Power Base. In any community, there are people who hold power and influence. The goal of an economic development strategy is to find out what these individuals are thinking, The power can be: o Elected power afforded to those in office. o Appointed power commonly received from elected officials. o Wealth achieved from success in business. o Knowledge from achieving expert status at something. o Positional power from holding a position of responsibility. We request the input from those who hold the power or influence in the community as we start our work in the community. . Strategic Partners. These are individuals or organizations who work closely with City Hall and the EDC They often involve Planning Commission and other City Committee members, the Strategic Plan for Economic Development Page 9 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption Chamber of Commerce, health care officials and others with similar interests. . . Citizen Tax Payers. These are foundation upon which everything in the community. We begin our engagement with one-on-one interviews with the leadership and power base in the community. Our questions to these individuals are purposely open ended, allowing DeSCo staff to collect the information necessary about what issues are faced in the community when it comes to economic development, We do not lead, we listen. The answers to these questions are formed into a survey that is circulated at first to the strategic partners and then ultimately to the city as a whole, We contact both by directing their attention to the City's web page where the economic development survey is hosted. This works to establish the community as the leader in economic development as opposed to the consultant. By sequentially distributing the survey in this manner we are able to stratify the opinions of the community and show any separation in opinion between those "in the know" and the rest of the community at large, Citizen involvement in economic development strategy formation is essential for support and implementation of the plan, Elected officials, economic development staff and citizens all play important roles in governing the community. Therefore, DeSCo commits to promote and to sustain a responsive citizen involvement environment. With the opportunity to provide input comes buy-in. With buy-in comes support and with support comes the ability of the EDC and the community to implement an effective economic development strategy. . Strategic Plan for Economic Development Page 10 of25 Final Draft - Ready for Release Subject to Council Approval and Adoption . Economic Development Plan for Arden Hills . Finding itself at a crossroad for growth, the City of Arden Hills engaged the services of DeSCo in the summer of 2006 to create a strategic plan for the City, This plan of action was to be deveioped not from a point of isolation but from an interactive process involving substantial community input. Using our proprietary methodology developed through creating strategic plans for communities throughout the United States, DeSCo went to work in Arden Hills to develop a strategy for economic development success. The final stage of our engagement resulted in the development of this strategic plan, The plan is segmented to address the five cornerstones of economic development: Building an Organization That Can Support Economic Development Creating a Community that Fosters Investment Retaining The Existing Business Base Attracting New Investment Creating a Strong Workforce . Every economic development organization is pressed with deciding how many of these five cornerstones their budget and staffing will allow them to address, Once they determine which cornerstones they can approach they are then faced with determining the relative emphasis to be placed on each cornerstone. In the formulative stages of the organization, much more work is required in the first three cornerstones; Organization, Product and Business Retention & Expansion. More mature programs are able to shift their resources toward the latter cornerstones; Workforce Development and Marketing. At its current level of funding the City of Arden Hills can only address three cornerstones well. Based upon the needs discovered during our strategy sessions we would recommend those to be the Product, Organization and BRE Cornerstones. Strategic Plan for Economic Development Page 11 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . It is the recommendation of DeSCo that funding and staffing is secured for full impiementation of this pian, Assuming this to be an achievable objective, we have written a five year economic development strategy that addresses all five of the cornerstones. This program is heavily weighted toward the first three; organization, product and business retention and expansion however, It is the consultant's recommendation that these are the best investments of the City's economic development funds at this time. . Project phasing into three sections; Early, Middle, Late. In a five year strategy such as this early implementation is recommended for less than two years from plan adoption; mid term is for year's two to four and late term is years four through five. Oraanizational Develooment Economic development cannot occur without the staff and organizational support necessary to make it happen. It is, without question, the point where all ED must start. Arden Hills is not exempt from their need to address this area either. The first component essential to a successful economic development program is to ensure that the organizational capabilities are in place for ED to succeed. In order to accomplish that success, we recommend that Arden Hills address the following organizational issues: . Ear/v: Years 1-2 1) Economic and Community Development Director. For economic development to succeed there needs to be someone in the community with the title for such responsibilities. Currently, there is no one on City staff with the title of economic development director. In order to begin the process of addressing this critical issue an economic development director needs to be put in place. Full time economic development staff is not warranted at this time, However, a Strategic Plan for Economic Development Page 12 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . minimum of part time attention to economic development is warranted for consideration, Our first recommendation is that the awareness of this priority be recognized through title changes. We would recommend that the title of the Community Development Director be changed to Economic and Community Development Director as soon as possible. 2) Support Staff for Economic Development The new Economic and Community Development Director cannot assume the additional responsibilities of their job without sufficient staff to manage that task. If the City adopts the recommendations of this plan, a full time economic development administrative assistant will be required. This position may be able to be supported from other capacities In the City's system in the early stages, but it cannot be sustained without permanent staffing added to support this goal. Moreover, should TCAAP mature as expected, a support person for economic development as well as a redevelopment director will become a necessity In order to channel the growth opportunities successfully. In the near term, this individual needs to be put in place to assume the support responsibilities necessary for meeting this priority, 3) Council Development Arden Hills is at a new crossroads in economic development. In order for the City Council to support the efforts of its staff, there needs to be a higher level of expertise of economic development issues amongst the elected officials. Toward this end, we would recommend up to six, three to four hour training sessions be held at City Hall at a frequency of one every other month, These sessions should be open to the public. Topics for discussion may include: . Incentive Utilization for Competitive Economic Development . Brownfield Redevelopment . Economic Development Finance . Redevelopment of Existing Properties . Main Street Revitalization . The Link Between Education, Workforce and Economic Development . Leadership in economic development. Why everyone is a leader in Arden Hills, Middle: Year:s 2-4 4) Strengthening of City Administrator's Position Strategic Plan for Economic Development Page 13 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption Economic development in Arden Hills will succeed when city staff turnover is reduced to levels representative of the industry and preferably below that level. In order to accomplish that task, the City Administrator must be commissioned with full administrative responsibility of the city while the City Council bears the responsibility for policy and legislative roles. We would recommend that a consultant be employed to recommend the most effective roles and responsibilities for the City Manager and Council in managing the city. . 5) Community Awareness The third leg of the economic development is the community itself. If the citizens understand the vision for economic development they will be much more capable of supporting an economic development mission. Toward that end, they need to be perceived as part of the overall economic development effort, Incorporating citizen support for economic development will require that they be informed of the economic development focus of Arden Hills, This will be accomplished by amending the Mayor's already well received newsletter to include a section on economic development, In addition, this newsletter will be appended to the City's recently revamped web page for download. Late: Years 4/5 6) Redevelopment Director As a land locked community, Arden Hills is no longer able to stimulate economic growth through the annexation of additional space. The goal for the community now is to optimize the space available to them. Even if the TCAAP project were to never materialize, the need to be more actively involved in the redevelopment of Arden Hills presents itself today. This individual would be strongly skilled in the ability to take existing properties and convert them to new investment and job creation opportunities, . Product The next most important component of an economic development program is the product itself. In a similar fashion to a business taking their product to market, the community needs to look at itself as a product that is being bought, improved and resold over and over again. Enhancing the quality of Strategic Plan for Economic Development Page 14 of 25 Final Draft - Ready for Release Subject to Council Approval and Adoption . . . . the product works directly at improving the customer's satisfaction of the buying experience. Activities recommended for consideration in improving the product include: Ear/v: Years 1-2 7) Gateway Plan, Visitors to Arden Hills are often in the community before they realize they are arrived. It is easy to move from a neighboring community without realizing that one has entered Arden Hills. The paths along which one moves into and out of a community are referred to as the gateways. Arden Hills would be well served by placing modern welcome signs at its gateway entrances greeting visitors and residents. 8) Way Finding Signage Moving throughout the community can be made more effective through the addition of way finding signs. As their name implies, these signs help to direct travelers to specific destination points in the community such as city hall, parks, shopping districts, schools, etc When incorporated into the design of the gateway sign age, they add to the style of the community creating a greater sense of presence that someone has arrived in Arden Hills. 9) Capital Improvement Planning One of the most challenging, yet unglamorous roles that community leadership must address is creating an operating and maintenance program for its many assets, To the average citizen these assets seem like permanent infrastructure that will be there forever. To anyone who has served in the publiC arena the knowledge that these assets are in a continual state of decay is well known. Improvement plans and budgets need to be put in place so that this process is an annual appropriation of funds. The electorate is most focused on those items that are above ground, i,e, streets, sidewalks (trails) and parks. Prudent fiscal planning will also address those items below grade; sewers, water and utility infrastructure. Strategic Plan for Economic Development Page 15 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption Middle: Years 2-4 10) Central Business District. . The lack of a city center is a common challenge for modern communities. Many of these communities developed similarly to Arden Hills, as a suburb from a larger metropolitan center. Once critical mass was achieved, a community was formed by the first settlers. Since the "city'" at that time was the larger metropolitan downtown, the focus on creating a central business district did not exist. However, as the community grew the need for its own identity grew with it. As is frequently the case, the area for a city center was not zoned or planned in the process, Arden Hills has areas of higher retail and service concentration; however they were planned for vehicular transportation and have the look and feel of such a decision, A city center is more pedestrian oriented consisting of: a, Higher buildings b, Zero lot line development (front and side yards) c. Shared parking d, Parks (typically passive) e, Entertainment and dining venues L Niche retail Areas like this do not currently exist in Arden Hills. This matter is further complicated by the fact that the "historical'" city center/main street which many have defined as CR E has been "abandoned'" by the construction of the new City Hall along CR G/96'h Street. As city halls are traditionally located in the City Center, the citizens in Arden Hills question where the true city center may be at this time. . A master plan, zoning changes and development/redevelopment efforts designed to create a city center would benefit Arden Hills greatly, This center would be addressed through the way-finding signage presented elsewhere in this strategy and supported through various fairs and festivals held purposely in this area to help create greater awareness and presence for the city center in the community. 11) Trails & Recreation Program Arden Hills is challenged by the presence of major segregating assets which are its highways and lakes. These bisect the community into small pockets allowing for separate and unique residential opportunities. However, this separation also increases the need for attention to be paid on linking the individual pieces together. Citizens Strategic Plan for Economic Development Page 16 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . in Arden Hills reflect their interest in a trails program as they often site the segmented nature of the community in discussions and surveys. DeSCo recommends that this become a major initiative for the community through the development of a Recreation Master Plan, This plan would link the traii system into a unified network of pedestrian transportation throughout the community. Late: Years 4 - 5 12) Development Sites. As a land locked community, Arden Hills is rapidly running out of developable sites for consideration. This shifts the community's priorities from a development to a redevelopment nature, Due to development pressures in and around the community, single site redevelopments can and will most often be handled by market forces. However, the need to look at the community from a higher level and to take larger tracks of land that are under or non-performing and convert them to a higher and better use is what we are talking about here. Arden Hills is at a point where master planning entire neighborhoods, retail districts, business parks and yes, the city center needs to move onto the public agenda. Through this process, a more proactive vision for the city can be implemented, Accomplishing this vision will require the city's participation in the development process through financing, incenting and negotiating key partners to participate in the process. Business Retention Business development represents some of the core activities of any economic development program. Over time, the importance of a successful retention and expansion program has risen over that of the traditional attraction efforts. The most effective economic development dollars are those spent working with existing businesses since most of the economic growth in a community is the result of established businesses. Here are some activities recommended for Arden Hills. Strategic Plan for Economic Development Page 17 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption Ear/v; Years 1 - 2 13) Business Retention Program. . Recent research on economic development effectiveness conducted by numerous resources has consistently emphasized that a business retention program focused on the base (those businesses that bring money into the county) and the largest companies is the most successful economic development strategy a community can design and implement. The center piece of this program is the business leader meetings. These should be conducted annually and focused on removing the obstacles hampering business success. Based upon the input received in these meetings, a series of business services can be provided. Since they need to be directly responsive to the needs presented during the interviews we can oniy offer suggestions of programs that other communities have used successfully in the past. If the recommended staffing levels are added to the community, we see no reason why 30 to 40 visits per year cannot be conducted in the community, 14) Business & Education Initiative Arden Hills is blessed with two key assets; a strong business base of signature companies and a school system that ranks as one of the best in the state. In order to maintain and enhance both entities strengthening the link between the two is essential, Increasing business participation in the schools is valuable for showing Arden Hills' students what a business career will be like when they graduate. Having business leaders, and most especially business owners, speak at career fairs goes a long way toward strengthening the tie between the two. A ready-made program that makes this process as much fun as it is easy is provided through Junior Achievement. JA's pre planned instructional packets work extremely well in tapping the expertise of business leaders in an educational setting for students of all ages. . 15) Sign Committee. It is unclear whether the city's sign ordinance is overly restrictive or if it is just perceived to be. However, enough businesses in town have the opinion that the sign ordinance is too restrictive so it would be beneficial for Arden Hills to convene a committee to review this matter. These people would be instructed to review surrounding sign ordinances and standards set forth by the American Planning Association. The comments received by this committee can be developed into a recommendation for the EDC and ultimately Council Strategic Plan for Economic Development Page 18 of 25 Final Draft - Ready for Release Subject to Council Approval and Adoption . . . . to consider. Inclusion of the City Planner in this effort would be essential. 16) Business Issues on Community Web Page. Arden Hills' new web page will work to provide a new more progressive image for the community. This page can become a tool for business retention by creating a section directed toward existing business issues. By creating a business only section of the web page the importance of this component of the economy can be emphasized. 17) Mayors Council on Existing Business Services. We would recommend a council on existing business services that would serve as counsel to the Mayor, This would be an advisory panel of business representatives large and small who would meet with the Mayor and the Economic Development Director to address business/government issues in the community. Initial agenda items may come from city hall, however longer term success of this group will occur when the members take ownership of the agenda and propose things for consideration. Middle: Years 2 - 4 18) Resource Database. City Hall can position itself as more supportive of business if it creates a resource directory of business support services available from the governmental as well as private sectors. This can be as simple as a Word file that is periodically updated, printed and put on display in City Hall lobby to something as sophisticated as an online database accessible from the City's web page. 19) Business Matters. A section of the Mayor's monthly newsletter should be directed toward business issues in the community. We would title the column "Business Matter." The double entendre aspect of the title is purposely selected. With topics ghost written by economic development staff, the Mayor can focus on issues relating to the business community in her newsletter each month. Late: Years 4 - 5 Business Retention activities are additive events, i.e., they do not terminate quickly. Later year implementation of these new priorities Strategic Plan for Economic Development Page 19 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption will see success when earlier efforts are sustained, perfected and streamlined. . Business Attraction Business attraction focuses on identifying companies from outside the area and enticing them to expand or relocate into a community. The goal is simple and straightforward; to secure new jobs and investment that off sets business closures. It is glamorous work, frequently commanding the most recognition of economic development efforts in the media. However, it is extremely expensive and it offers relatively low return on the economic development dollar. Since Arden Hills has not spent a great deal of time in this area, is just now considering an attraction effort and has little budget allocated toward business attraction, we would recommend that you focus more on response capacity than lead generation. With that in mind, here are some activities recommended for Arden Hills. far/v: Years 1-2 20) Information Assembly and Readiness. Having accurate and up to date information is critical for program success, There are two places where a community can obtain a competitive advantage in economic development; with the accuracy of their data and the speed of their responses, We would recommend that focusing on this capacity be a higher emphasis at this time as opposed to actively marketing the community. This information should be readily highlighted on the City's new business section of the web page. . 21) Network Development, The development of a strong, strategic network is essential for the near term marketing success of Arden Hills, A substantial amount of lead generation occurs from the State Department of Commerce. Lesser amounts of leads are generated from the utility company and others come from the development community, These three sources shouid be the primary source of lead generation for the Arden H ills in the near future (1-3 years). Leveraging these sources can occur in two ways. The simplest is introductory meetings conducted by the city's economic development staff with the leaders in those three SOurces listed previously. City staff should have an entertainment Strategic Plan for Economic Development Page 20 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . budget that allows them to take these people out for lunch or after business meetings as they develop relationships with these individuals. A more aggressive approach is to hold "Arden Hills Day" and to have these people into your community for a four hour tour and luncheon that would be catered at City Hall. The goal here is to make sure that product knowledge and personal relationships are as strong as can be in order to have those people who influence investment decisions consider Arden Hills when opportunities arise in the future. 22) Incentive Policy. The community would be well served to draft an incentive policy guiding the productive use of incentives in Arden Hills. This should be conducted by the EDC in partnership with an outside consultant. As this document is completed it is then presented to council for approval and handed back to the EDC for implementation. Although it is a document in writing, it is critically important that the EDC and City Council understand that the incentive policy is a fluid document open for interpretation on a project-by-project basis. Middle: Years:..L=-.'1 23) Decision Influencers. Site selection consultants deal with the larger, more sophisticated projects that are decided upon each year. Marketing dollars could be well spent on approaching these individuals, sharing with them the benefits of an Arden Hills site selection and working with them in the future as projects materialize. Consultant approaches in the Minneapolis/St. Paul market would be the most affordable to approach followed by those in the Chicago market areas. 24) Joint Marketing. As the program matures, the City would be well served to partner with other surrounding cities in a joint marketing effort. This is a common strategy in economic development as companies who are focusing on an area are abie to be approached earlier in the decision making process through group marketing than they can be with individual marketing, The sooner that the community can make an impression on a company, the higher their chances are of securing the new investment. Strategic Plan for Economic Development Page 21 of 25 Final Drafl- Readv for Release Subject to Council Approval and Adoption Late: Years 4 - 5. 25) Individual Marketing. . On rare occasions the community may opt to pursue its individualized market efforts. As stated before, these are very expensive and frequently result in little or no return on investment. However, for highly targeted instance where a niche opportunity presents itself, the community would be well served to have the capacity to pursue specific prospects by having the appropriate funds budgeted. Workforce Develooment Arden Hills has one of the most highly skilled and highly educated workforces in the State of Minnesota. This strength is a blessing that needs to be protected and nurtured as much as possible. Promoting the excellent school system as a community asset is essential to long term success in economic development. For rank and file workers, much of the City's success in Workforce Development will result in partnering with The Ramsey County Workforce Investment Board (RCWIB) in this area. RCWIB is networked into a statewide system of education and training that prepares people for high-skill jobs and assures employers of a skilled, flexible workforce. This comprehensive program is designed to improve the productivity level of the workers and allow companies to grow in the future, We recommend that this support for education continue in its current form and extend through the full five years of this strategic plan. . 26) Education. The quality of the local school system and the work ethic it instills in the students may be the most valuable asset in the overall economic development resource base, Promoting, protecting and enhancing the school/business relationship are an essential component to maximizing the role that education plays in economic development. In the BRE Strategic Plan for Economic Development Page 22 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . section of the plan, we discussed ways that the business community can become more actively involved in the local school program. 27) Foster Workforce Training Initiatives. Through the BRE effort, help to bring new training opportunities to the attention of key partners such as RCWIB. There are funds and programs available through the RCWIB that can brokered as solutions for local employers in the community. These resources can help cut the cost of workforce development significantly for qualified activities, 28) Data Collection. Some workforce information is readily available but a great deal of it is not, The ability of the City to collect this less accessible information and to make it available to the employers is directly proportional to their success with retaining and attracting quality companies. The most valuable information is wage and salary data broken out by job classification, The goal is to collect and disseminate valuable labor information not readably attainable from other sources in order to set the community apart from its competitors. 29) Certified Worker Program. In order to increase the value of the workforce in the community, a certified worker program that promotes a qualified worker should be considered. However, since the school system is not exclusive to Arden Hills, this program will have limited value in differentiating Arden Hills from its competing neighbors, We would recommend that it be pursued however as many of the competitive situations will invoive Arden Hills competing against communities outside of the Metropolitan area, Strategic Plan for Economic Development Page 23 of 25 Final Draft - Ready for Release Subject to Council Approval and Adoption Summary Thoughts . A successful plan is, by definition, a usable plan - one that directs the City's economic development activities as well as its long-range view, and that yields meaningful improvements in effectiveness, capacity and relevance. More than a few strategic planning efforts have run aground because they were based on a fundamental misunderstanding of what a strategic plan is, Sometimes strategic planning is confused with other planning modalities, each valid in its own right but geared toward a different end resulL To put it simply, not every plan is a strategic plan. A strategic plan is a tool that provides guidance in fulfilling a mission with maximum efficiency and impacL If it is to be effective and useful, it should articulate specific goals and describe the action steps as we have in this document. As a rule, most strategic plans should be reviewed and revamped every three to five years. This plan is no exception. Strategic planning has long been used as a tool for transforming and revitalizing economic development organizations. In its own right, this plan's primary goal is to energize the Arden Hills EDC and to chart a course of action for the organization, Recently, however, skepticism about planning has been on the rise. Political and economic uncertainty is the norm and the pace of technological and social change has accelerated. There is some disillusionment with planning efforts that can't keep pace. "We did a plan five years ago and haven't looked at it since," is one common complainL Or, "By the time we completed our plan, we were already carrying out all of its strategies, " . However such comments miss the point. Rather than expose some fatal flaw in strategic planning, they reflect a basic misconception about the purpose and value of strategic planning and what it takes for a plan and the process to succeed, Indeed, the process can prove pointless and frustrating and the Strategic Plan for Economic Development Page 24 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption . . . . end product of dubious value when care isn't taken to set clear, realistic goals, define action steps explicitly and elicit the views of major stakeholder groups. Yet few tools are better suited to help address the staggering array of challenges brought about by a changing environment. This strategic plan for Arden Hills has addressed the needs of the community in economic development while taking great strides to ensure that the common pitfalls for plan failure have been averted. All that lies next is to implement the plan in a logical, sequential manner. In so doing, Arden Hills will move its economic development efforts, and with it the community as a whole, to a new standard of performance that parallels that of the most successful of communities. We wish you success with your implementation of this plan. .DeSCo August, 2006 Strategic Plan for Economic Development Page 25 of 25 Final Draft - Readv for Release Subject to Council Approval and Adoption Formatted: Font: Verdana ~ . Prepared by: .. . B Dept.: CD Council Mtg. Date: 10/10/06 Final Action Needed By: ~ /}"\.~HILLS City ot Arden Hills Request for Council Action . Agenda Item .~~ Approval to contract with SRF. Inc.. to prepare an Alternative Urban Area-wide Review relatina to the Twin Cities Armv Ammunition Plant Budgeted Amount: $0.00 Actual Amount: $147.318 Funding Source: Master Development Aareement Council Action Request: Motion to approve contracting with SRF, Inc., to prepare an Alternative Urban Area-wide Review (AUAR) relating to the Twin Cities Army Ammunition Plant Staff Recommendation: Staff recommends approval to contract with SRF, Inc., to prepare an Alternative Urban Area-wide Review (AUAR) relating to the purchase of the Twin Cities Army Ammunition Plant Advisory Commission Action: Commission Date Action Not Applicable. Not Applicable Planning PTRC . Supporting Documents (which are attached to this Action Form): X Memo/Letter: Staff memo dated 10/3/06 o Resolution (No. ) o Ordinance (No. ) o Engineering Recommendation: o Attorney Recommendation: X Other: SRF presentation materials and information Financial Implications: Estimated costs to be $147,318.00 and are anticipated to be reimbursed as part of the Master Development agreement. Administrator/Staff Comments: eRR is willing to directly contract for the AUAR, however staff recommends against it. Instead staff recommends a reimbursement formulary due to concerns about integrity of the process if it were to be contracted through the developer . Page 1 of 1 . . . ~ ~ EN HILLS MEMORANDUM DATE: Agenda Item: 7E October 3, 2006 TO: Mayor and City Council Michelle Wolfe, City Admiuistrator ]; i-., ~.;z~"_,f,! Jo",,,'','{ / c-\ ,""'j"!-" IJ . Karen Barton, Community Development Director FROM: SUBJECT: Contract with SRF to prepare Alternative Urban Area-wide Review (AUAR) Background The Minnesota Environmental Policy Act of 1973 requires investigation of environmental impacts associated with major development projects. The purpose of the investigation is to provide information about a project's environmental impacts before approvals or permits are issued. This process provides the opportunity to anticipate and manage environmental consequences before a project is built. 1n the environmental review process, a responsible government unit (RGU) must oversee the preparation aud analysis of the environmental review documents. The RGU is the governmental unit that has the greatest authority to approve or disapprove a project. There are three types of environmental reviews that can be conducted: An Environmental Assessment Worksheet (EAS), an Environmental Impact Statement (EIS), and an Alternative Urban Area-wide Review (AUAR). Thc EA W is designed to provide a brief analysis and overview of the potential environmental impacts for a specific project and to help the RGU determine whether an ElS is necessary. An EA W is not meant to approve or disapprove a project, but to provide information to help guide other approvals and permitting decisions. The EIS is a much more detailed analysis of environmental impacts: key environmental, social and economic issues that are likely to result from the project. The EIS also examines whether there are alternative project designs or locations that would result in fewer environmental impacts. The AUAR is designed to look at the cumulative impacts of potential development scenarios within a specific geographic area. The AVAR is a planning tool that is used to understand how different development scenarios will affect the environment and the community. The AlJAR is a means to perform an environmental analysis in advance of a major development and to use the information gathered to help guide local planning and zoning decisions. The AlJAR also directs the Mitigation Plan for any potential developments. Contract with SRF for preparation of the AUAR October 3,2006 Page 2 of2 . Discussion As part and parcel to the Twin Cities Army Ammunition Plant (TCAAP) redevelopment, the City of Arden Hills (the RGU) must complete an environmental review of the property relating to the proposed project. Given that this property constitutes a large area (585 acres) and will be redeveloped over a period of years, the Altemative Urban Area-wide Review (AUAR) process will provide the best means by which to conduct this revicw. In early September of this year, our Master Developer for the project, CRR, issued a Request for Proposals (RFP) for consulting services relating to a numbcr of tasks associated with the TCAAP redevelopment: Master Planning, Traffic Impact Study, AUAR Environmental Study, Stage One, PUD, and Development of a Landscape Plan. The RFP was issued encompassing all of these tasks to streamline the process and allow for cffective integration and collaboration amongst the finns responding. City Staff and CRR discussed this process with the City Council at the September 18 work session. On Septembcr 19, City Stan; along with several Ryan employees, interviewed four finns relating to these tasks. After conducting second interviews with three of the finns and checking references, CRR is proposing to contract with HKGi for the Master Plan and PUD, SEH and SRF for the Traffic Study, RLK for the Stage One, and Damon Farber for the Landscape Architecture. City Staff is reconunending thc City contract with SRF to prepare the City's AUAR Environmcntal Study. . In preparing the AUAR, SRF will need to obtain infom1ation from each of the other finns involved. Because SRF has a history and strong working-relationship with HKGi, and based on reconunendations we received from other cities, staff feels it would be most efficient and economical to select SRF to prepare the AUAR for the City. CRR was willing to directly eontract for the AUAR, however we recommended against it. Instead staff recommends a reimbursement formulary due to eoncems about intcgrity of the process if it were to be contracted through the developer. Staff RecQmmendation Staffrecommends Council approve contracting witb SRF, Inc., in the amount 01'$147,318.00 to complete the AUAR relating to the purchase of the Twin Cities Army Ammunition Plant. . . . m~ ~n page 4 ~ CO~Rlll.~r. G.o~r.l~( SRF Consulting Group, Ine. One Carlson Parkway, Suite 150 Plymouth, MN 55447 Hoisington Koegler Group Inc. ~'()rking dravvings and technical specifications Cost estimating Construction administration SRF CONSULTING GROUP, INC. SRF Consulting Group,lnc. (SRF) ",,-illlcad engineering services, including tran:;porlation) civil and environmental engineering required for the TCAAP Development Project. In addition, SRF \vill participate in a support role for planning and pun approval services and the preparation of the Development Agreement. Firm Background For more than 40 years SRf Consulting Group Inc. has \vorked vvith public and private sector clients across the Midwest. As a ful1-seryice consulting firm, SRF's engineers, planners and designers goal is not to work independentl;'; rather, it is to function as an extension of the client. By assembling cohesive teams, SRF advises clients throughout the Mid'\\;est to develop innovative solutions that ....'"ill address and ans......-er project concerns. SRFs projects range from creating neighborhoods and urban spaces to designing high...vay interchanges and bridges to planning state-wide transportation systems, Dra\ving on their multi-disciplinary staff, they effectively complete large and complex projects, yet maintain close v,:orking relationships with clients. Emplo)"ees are the key to SRF's success their reputation for technical excellence is based on their dedication to developing creative solutions for the most challenging projects. SRF's long-term client relationships truly reflect their commitment to quality and av..rard-'\vinning service. SRF is owned and operated by lts active principals and employs over 250 professional and technical personnel. Through past project experience SRF has a thorough and intimate knmvledge of state~ local and federal planning and design procedures, including the standards~ rules, regulations and other requirements pertaining to J variety of projects. Their broaJ base of planning and design services, include: . Landscape architecture and urban design Comprehensive and community planning Transportation planning Environmental services . \Vater resources engineering Ci \.il engineering High\va:: engineering Right of way and land services Traffic engineering 'J'ransit-oriented development Geographic information systems Structural engineering Intelligent transportation systems Electrical engineering [.and surveying In-construction services BKV GROUP BKV Group (BKV) will participate in a support role for planning and preparation of the Design Guide.related architecture for the TCAAP Development Project. Firm Informat/on BKV Group is a full-service architectural, engineering, interior design, landscape architecture and construction administration finn. Collectively the;' represent a practice 'whose expertise is cross-disciplinary, team- focused and offers a client-centered approach to creating architectural solutions. Serving clients in the diverse program areas of master planning and developme-ot projects enables BKV Group to bring innovative and comprehensive perspectives to each project. Since 1978, I3KV Group has grO\vn [rom a sole proprietorship to a partnership or 80 people. The firm has added to its core architectural practice a cross-disciplinary design expertise to include interior design, landscape architecture, mechanical, structural and dcctrical engineering and construction administration services. The BKV Group office is located in the historic \varehollSc district along the riverfront of dO\.I/ntov,-n j\linneapnlis, Minnesota, Their practice is housed in a single facility nevdy remodeled with stateof-the-an technology, The dose proximitj' of their design professionals facilitates ongoing dialogue and collaboration on their clients' projects. i\tastcr planning and community projects have been the centerpiece of RKV Group's practice since its inception. They are committed to exploring and understanding the unique characteristics of each communit;, and manifesting these traiL in an architecture that belongs to its site. BKV SKV G >\ 0 " P SKV Group 222 North Second Street Minneapolis. MN 55401 Hoisington Koegler Group lnc. . . m~ (30 . paf:e 'l . . . Michael Aaron, PE Senior Associate, SRF Consulting i\h. Aaron has 1 ~ years of experience in site planning, municipal engineering, higl1\,vJY and trail design, hj"draulic iinalysis and stormvvater management. He freguentl:- provides expertise on feasibility, demolition, layout, drainage, utilities, grading, detailing, and supporting specifications as ,"vell as permitting and contract administration. !\th. Aaron specializes in projects that require substantial coordination among several agencies and signifIcant amounts of utility design and construction. Areas of Expertise Site Planning Highvvay Oesign Street Design Construction Document Preparation . . Drainage Design Utility Design Trail Design Hydraulic Anal),s]s Storm\yater Management Construction Administration Education B.C.E., Bradley University, 1991 A.A.S., Technology in Highvvay Engineering, Morrison Institute of Technology, 1987 Regislration ~linnesota (PE) No. 25721 Professional Affiliations American Public \Vorks Association Hoisington Koegler Group [nc. . m~ mn page! 3 11I13 (30 Hoisington KoC'glc-r Group Inc. . page 14 . Nancy Frick, AICP Senior Associate, SRF Consulting 1vls. Frick has more than 20 years of experience in communi!} and environmental planning. Her \vork \.vith SRF emphasizes managing environmental documentation for a '.vide range of transportation and de'vclopment projects, including Project !VIemaranda, Project Concept Reports, Environmental Assessments, Environmental Assessment \Vorksheets and Environmental Impact Statements. Areas of Expertise Environmenta! Impact Statements Environmental Assessments Project .\-lemoranda Project Concept Reports Environmental Assessment v\/orksheets Alternative Urban Arca\vidc Rcvie\vs Interstate Access .\1odification RCtluests Project Management Public Invol"verncnt . Comprehensive Pbnning Laml Use Planning Education Master of Communit".. and Regional Planning, North Dakota State Uni versity B.A., Saint Cloud State University Certification Certification in Public Information .0,.lanagement, University of Pittsburgh Professional Affiliations American Institute of Certified Planners American Planning Association Continuing Education "Systematic Development of informed Consent" Hans Bleiker, Institute of Participatory ;'vlanagement Practices . . . . Marie Cote, PE Principal. SRF Consulting :\'15. Cote has more than 1; years of experience \'vith trafHc engineering projects, \\'ith a strong emphasis on management and analysis. She has outstanding technical abilities and frequently manages highly complex projects, including traffic impact, frcnvay operations, safeLy, school crossing. corridor and areawide transportation studies. ;\15. Cote leads SRf's Trame Engineering group. Areas of Expertise: . T raffle Impact Studies Accident Analysis Pedestrian Crossing Studies Traffic Operations /\n(1)'5is Corridor Studies . Transportation Studies Surface Transportation Program (STP) Funding Submittals Education 8.5.C.E., Loyola ,\larymount University Registrations Minnesota (PE) No. 22777 California (PE) No. C50'; 18 Professional Affiliations Institute of Transportation Engineers \Vomen'5 Transportation Seminar Hoisington Koegler Group Inc. [;]~ ~n page 15 1Il~ RiD Hoisington Koegler Group Ino:.:. page 16 . David Filipiak, PE Principal, SRF Consulting Mr. Filipiak leads SRF's \Vater Resources Group and has more than 20 years of experience in engineering and \vater resources planning. His expertise includes hydrologic and hydraulic modeling of both urban and rural vi"atcrsheds, preliminary and final design for major storm SC\Vcr projects, regional and site-specific Best 1\-lanagement Practice (BMP) design, and major \.vctland restoration projects. He excels at developing innovativE' storrn"'-ater treatment solutions for urban and ultra-urban projects. In addition. he has served on a number of technical advisory committees, including the Minnehaha Creek Hydrology and Hydraulics Study, Local Road Research Board studies on R\1Ps, and the MPCA \Nater Qualir; Sampling Protocol Study. Areas of Expertise Hydrologic t\lodeting and Engineering Hydraulic Engineering Drainage Design \Vater Quality !\lodeling and Assessment \\/aler Resources Planning \Vetbnd Mitigation Site Evaluation/Design . Education B.C.E., University of Minnesota, 1983 Registration i\;1innesota (PE) No. 19S96 Professional Affiliations American Society of Civil Engineers American \Vater Resources Association Society of American 1\lilitary Engineers . rmri . c""u,"'.c"'""."" Guidant Corporation A/ternative Urban Areawide Review Arden Hills, Minnesota SRF Consulting Croup, Inc. \vorked \\"ith the City of.-\rden Hills in performing studies and preparing documentation for an i\lternativc Urban Areawide Review (AUAR) for the proposec1 expansion of Guidant Corporation existing campus 'vvithin the eil:" of Arden Hills. The proposed campus is a 93-acre site located bet\-vccn Hamline and Lexington .-\venues) approximate!;' t\\'o miles west of the ]-35\\' /'1-694 interchange. The AU:\R addresses potential cumulative social, economic and environmental impacts and infrastructure needs related to the deyelopment of the Guidant Campus over the next 18 Years. Key components of the ,'\lI:\R anal;-sis included completing air quality studies and detailed noise 'ituclies (including noise monitoring and modeling) 10 Jodress traffic noise impacts on residents adjacent to the proposed dcvelopment. Storm\vater runoff and \,vater (lua!ity impacts were also analyzed and mitigation identified. An extensive analysis of existing and future traffic volumes \vas also completed due to the sile's proximity to major road"\'v'a}'s that are already experiencing tratlic operation problems. The traffic anal:,s!s was used to identify roadway irnproverm,:nts that \vQuld facilitate traffic operations in the future, "....ith anJ without the proposed development. Important dements of SRF's work were involvement in public meetings (neighborhood ....vorking group sessions, public meeting presentations and City Council meetings) and "'v'orking efficiently as a team \,\'ith a technical consultant to develop traffic forecast \'o\umes. . .'~--:-~t _~-,,_,. , ''!J a / ,// /, ":\.... . . . . H. Preparation of a Project Phasing Plan Our team \\'ill assj~t the clil'"nt in the preparation of a Project Phasing Plan including the foJlo\ving minimum phases: 1. ,\laster Planning and ALTA.R apprO\:al process commencing in 2006 ) Concept Plans and Stage One acti"ities commencing in 2006 :L pun approval process commencing in 2007 4. Environmental on-site clean up activities commencing in 2007 ). Phase One of De\"elopment acti\'ities commencing in 2008 G. Phase Two of De'\'elopment activities commencing in 2009 Oeliyerables: Summary .\tlemo Phasing Plan I. Preparation of the PUD Process Schedule \ \Vc \yill assist the dient hy preparing a PUD Process Schedule and compile ~ J list or all entitlements needed to initiate construction activities for / de\"elopment at the TCA.'\P site. / Oeliverablcs: Summar\' f'vlcmo II. AUAR Environmental Study and Public Involvement A/B. A/ternative Urban Areawide Review (AUAR) An ALL\R would be prepared by the HKGi/SRF team for City approval and distribution addressing the potentia] environmental impacts of the TC--\'\ 11 .\1aster Plan developed under Task 1. The scope and cost estimate -proYides for the opportunity to address t\'...-o minor sub-alternatives to the .i\hster Plan, addressing minor variation in site plan design or (h~\'cJopmcnt density. The AllAR "vauld be completed under ,\.linnesota lQB rules and \vjth the assumption that the City of Arden Hills "vill serH' as the Regulatory Governmental Unit (RGU) for the AUAR. Completion of thl'~ AllAR vmuld dra,,- on previous analysis completed by i.:hc U.S. Army and/or City of Arden rhlls and its consultants~ as well as information and analysis developed under Task I, II, III and 1\/ of this contract as articulated in the scope of services, and contamination studies and remediation plans completed by others under separate contract. This tdsk specificdll;' includes data gathering from other sources (Natural Heritage Database, Statf'" Historic Preservation Office file search, soils inY(~ntorics and previous Applied Ecological Services (AES) studies), summaries of analysis completed under other tasks or by other consultants (traffic studies, utility and infrastructure analysis, storml,vater, contamination) and analysis of vehicle-generated noise and air quality i ( Hoisington Koegler Group [nc m13 ~n pllge .1 9 11I13 ~n Hoisington Koegler Group lne. page .to . impacts. Analysis will be completed in consultation v..-ith the City of A.rden Hills and the environmental agencies responsible for re..-ie\v-ing (and potential regulating) impacts identified vvithin the "\UA.R. Rased on this analysis, a preliminar,y Draft AUAR document and mitigation plan \vil! be prepared for City re\'iev.... Revisions will be made in response to City comments and the Draft AUAR and Ivlitigation Plan finalized for age-nc;" distribution and public revie\v. An open house vdll be conducted during the comment period to facilitate public comment (see belo\v.) Follo\ving the public comment period, responses to substantive comments received \vill be prepared for City review. The final AUA R and mitigation plan will be prepared addressing substantive comments as vvell as further updates to the .ivlaslcr Plan. Fotlmving City approval, the final AllAR amll\,litigation Plan will be distributed in accordance with EQB rules. If necessary and appropriate the iV1innesota AUAR process can be coordinated \vith any federal revieVliS required under the National Environmental Protection Act (NEPJ\) although the scope of \vork docs not make proYision for that coordination at this time. Dclivcrables: Final AUAR and Mitigation Plan Document/ . C Public Involvement Determining the appropriate amount and t)-'pe of public involvement \vill begin \...ith an evaluation of public involvement activities conducted to date in consultation with the City of Arden Hills. It is our understanding that there has not been extensive public involvement to date; ho-..vcycr, there likely has been considcrable public interest in the project. Public Invoh'C'ment will be critical to identifying the full range of potential enyironmental impacts to be studied ill the AUAR and obtaining City approvals for publicltion of the Draft and Final AUAR documents. A specific list of project stakeholders (participants) will be identified as well as appropriate methods for snaring infonnation and obtaining input, At a minimum, it is anticipated that tvm public open houses (one to take place during the AllAR public comment period) and three newsletters ,viII be needed In addition, project documents can be placed on the Citv's \\'ebsire at kev milestones in the proJ'ect. ~. / Deliverables: Open House Surveys and Notcs Ne\vsletters .