Loading...
HomeMy WebLinkAboutCC 11-13-1978♦ d � • � MiNUTES OF REGULRR COUNC9L Vfilage of Arden HIIIS Monday, Plovember B3, l978 -- Viilage Ha81 h1EET1NG 7a30 p.m. C�EA Yo Order Pursuant to due call and notfce thereof, Mayor Crepeau called the meeting fo order at 7:35 p.m. r , Ro01 Call Present: hiayor Henry J. Crepeau, Jr., Councilmen Ward Hanson, Robart Woodburn Absent: Counci6men James Winpert. Charies Crichfion Also Present: Engineer ponaid Christoffarsen, Treasurer ponald Lamb, Public Works Supervisor Hans Johansen, Clerk Admintstrator Chariotte McNiesh, Deputy Clerk Dorothy Z�hm Approval of Mtnutes Woodburn moved, seconded by Hanson, that the minutes ot the Regular Council Meettng ofi October 30, 1978 be approved as amended.. Motion carried unanimously. Business from the Floor None. REPORT OF VlLLAGE ENGINEER DOIJALO CHRISTOFFERSEN Final Plans for RCWD Upstream Img,rovements, Lake Johanna Watershed Christoffersen reported that in his revieN of the Fina6 Plans for Rlce Cresk �latershed bistrict Up�tream Impravemants, he hag some concern re fhe design of some of the strucfiures; wlfi outline his conCerns in a written report to Gorncll. Chris'Foffersen advlsed that a letter from the RCWD Board of Mana- gers, addressing qudsfions presented to them tn a letter from Mayor Crepeau, w6�1 be forfhcomtng; reported that it is his under- sfianding �hat RC6VD pians to oaen bids on the project on.December 5fih. Christoffersen brtefly discussed the s�veral structures proposed in fihe Arden Hlils por4ton of the pro,{ect Nifih Council; reporfed that he has �lerted RCWD of some of hts concerns, which they indt- cated they wou6d "look into"; suggested to RCWD that some of the s#ructures be adJustable; natod thai� certain areas wil! be "f9ooded" BsBoughsd efic.) when structures are operatinq. In discussion, CounciP querded whe#her RCWD lnYends to pay acqulst- � tlon and ma(ntenance costs nfi all neaded easements; sugges�Ped that a Specia8 Use Permit may be required for construction of the various s-�rucfuras; expressed concern that RCWD has advertissd for btds priar to plan approva8 by the municipality. � Council requested the City A#fiarney°s interpretatton as to whether the struci-ures propossd are a"pubitc ufiiPity" or "pubtic � use", and whether a Special Use Permit is required (Ord. 99). McNiesh was requesi-ed i-o alert RCWD of �he posstble deJay if it is determined that the Specia� Use Permi7 procedure is required. Bids for lmorovement No. 78-4. McCluna's First Christoftarsen refierred Councii to his le�Pter of 11-13-78, and a'�'�ached bic� tabula4ion, for 5treets and Ut3If'FI85, McCtunq's F1�5'!' Addltfon; �ct9d i�hat Fc�r�st Lake Confiractiflg,lnc. is the low bidder afi $53,758.60; recommends Counci! aw�rd i-he 61d ta the low bldder, subject to approval of �he devetoper. John ARcCtunQ submifited a Vai•�`er to Counci9, accepting i'he low bid anci requasting Councll to procaed wlth �he projact. WooCburn m�ved, seconded by Hanson, the�h Councii award the bid to� streei�s and utiYities tor McClung's First Addii-ion, Wmprove- Q� F'inutos o4 Rogular Counctl h1eeting �ovember 13, 1978 Page 4�0 men'r SS-W-P-ST 78-4, fio Fores� Lake Contracttng, inc. in the amount oP �5fi,751.50, and aufiho�iztng execuffon of the contract by the City. Motton carried unanimous9y. McClung's_ First Addition - Park Dedlcation Request John McClung referred Council to P�inutes of October 30th Council Moe�ing r� �cCiung°s First Hdditlon's park dedicatio�; requested thaf Counci8 change the dste for final paymenf trom November 30, 9980 to Juna 30, 1981. After discusston, in which it was noted tnat the two-year time poriod has been the poVfcy established fn the pasi-, McClung wlthdrew his request. � App&ication for Ffnal Payment - lift Station No. 5 Chr(staffersen referred CounciV to his lotter of 11-13-78 re revi- stons to Lift Station No. 5; recommanded the acceptance of the proJect, and payment of the fourth and Final Application for Pay- ma�t in the amount of $9,810.66, under the condltions Ifsted in hls fatter. Ha�son moved, seconded by Woodburn, tha� Councif accept the Revl- sion to Lift Station No. 5 profect and approve Final Payment in the aroounf of SI�SItl.66 subject 4o release from American F(deBity and Fire �nsurance Company, Contractor's surety, and satisfactory resoRutton ofi Aquatro6 involces of 8459.22. Motion carried unani- mous9y. A�petcations for Pavment Christoffersen recommended that CounciB approve payment of: A. Hardrdves', Inc. Aep9lcatton �3, in the amount of 313,33i.69 �10 retainagei for ConneBBy Avenue (Improvement P-ST-77-6) and Valentine Lake View �3 4�mprovement SS-W-P-ST-77-71, and B. Erwin Mont omer Cortstructfo� Com an A Ilcatfon $3 in • fihe amount of 523,524.25 (!0 re-tainaqe) tor Janet Estates (ImQrovemen� 78-]). Hanson moved, seconded by Woodburn, that Council- approve payment �3 fio HardN ves', �nc, and Montgomery Construction Company as recom- . mande� by the City Eng�neer. Motion carrted unanlmously. Chatham DeveBopment - Sfiafius Reporf Chhris?ofgersen reported �hat he met with the developer, Mr. Hans Hagen� and the cortrac�or, C. W. Houle, re compietion ot the Chatham improvement; reported these (tems to be rectifted, whfch Hagen agreed to complete: &. CBean the s�orm sewers in the low areas of debris. 2. Grade �he excess maYeria! deposited on the southwest corner of Caunty P,oad E-2 and OId Hdghaay 90, cr�atinq a roBiing • berm which atld �at crea�e a#rafific hazard. 3. R�move �hs debris from guttar area along County Road E-2. � Christnffsrser� reported ihat the constructlon traioer at Cou�ty � Road E-2 and Old Highaay 10 belongs 4o C. W. Noule and has been used by Shorf-EI@iatf du;ing cons�ructlon of Chatham and the vari- ous other projects in Arden Hills; trailer can be removed, or mnved fo a mo��e suitable Bocatlon, Sf desired; sugpestad that ir�spectors couid use the City Naii during construc•tion of the norfih- end water project (fihrough the wfnfer month�). A�'tee discussion, Counci@ concurred that the trail�r could be left a�y its presa�f 9ocai�ion "or now. REPOf2T OF Y2LLRGE PIANNER ORLYN N1lLLER Caso No. 78-33, �d�or Subdiviston - Dale L. Laudon M;IIer refe�red the Councll to his report and reported that the Planning Commission rscommends CounciB denial oP the lot splft be-- cause fhe newGy created dot is not ot adequate area or dimensions to a0iow a funcfilonaB ap91t. A`ter revlew oi the survay presenfiod, Woodburn moved, seconAed by -2- Minufes of Regular CouncFl Meefiinq page th ree NoV�mb�e 13s 1978 Nanson, thafi Councii deny the @ot spGE't as presented. After fur- ther discussion, fn wh,lch it was reparted that Mr. Laudan had indicated h9 woald be presenfi at tonight's meeting, Wood6urn moved to table the motlon until later in th� meeting. Moi�ion to �'ab4e carried unanimousB��. nfter a!1 other CounciV Agenda items ware considered, and tt bacama evid�n� that the apptic�nt �ouid not appear at the meeting, Nanson moved 4o recansider ihe original motion to deny the lot sp01t. Motton was seconded by Woodburn, carrted unanimously. The original mofio� denying the !ot spidt carried unanimously. � Case No. 78-34 Mtnor 8ubdivistan - 9n'hernationai Paper ComoartY MilVer revieweG his report of 10-30-78, and raferred Council fio the a'�tached sketches d�pict�ng the lot spiit proposed, andar�a p9afi and topographq. Mi.l@er e�eported that the Planning Commissian recommends Council approv�9 04 the proposed 9ot split co�t3ngent upon appravaB by the Fire Chie4. in dtscuSslon, it Was Counci6's co�sensus.fihat the PVanaing Com- mi5sion's fire concerns can ba more appropPiately resoBved at` bul9ding permif time on ParceG A. It w�s noted that there are numerous hydrants on the Internatfanal Papar Company s6te tParcel B). Hanson moved, seconded by Woodburn, t6at Council approve the lot spBft as proposed. Mo-Yion carried unan8mously. B Us� €'ermit to Ren r�ptiEif � r�'}ySFJyid6�lf7❑ �yOli1@S � � � . . � MiBaer ref�rred Counel! to his report of 10-27-78 and to fhe Pian- ning Commission's a�ocommendations (minutes of II�I-78); ex�lained tha� irhe applJcant is proposbng to deve9op the si�e in phases - the infttaB phase consists of renovation of th� existing scfiooB . butlding intarior ir�to 99 apartments for the �ldar6y, and a com- pYeteBy r�mada9ed l�uiBdtnq exterior; the site !s proposed to ramain en its axis�Fing conditfon exc�pf tor $he construcfiion of an eotrance driv2 for drap-o4f of resid�nts at ths froni', and minor modfficatio� af �he D3tumfnlous parking and serviee area. MtVter repor�t�d �hafi Yhe Plann(ng Commtssion recommends ?fiat an Inferim Specia! Us� P�rmtt be approved �Po address the building renovation on9y at this tfine; occupancy permdi� be withheld unti9 approvaB of an overa08 stte and landsca�e plan o4 the combined s14es. • � Reverend Hagstrom r�gerred Council to p8a�s prepared by Architect Robert Ack�rmann (bu'slding eGevafdons, fBoor pians and �irst Phase sit� p9a��; r�ported fihat, s3nce the P6anning Commission Meefiing _ of Novemb�r 6sf, an amended slte p-0an 4or the First Phase deve0op- msnt was peepared by Me�, Re�d, whlch altev?ates some of the con- cerns express�d by the P@anning Commis�ion. Mr. Reed (Par�c Nurs�ry? presa�ted tho asn�nded sl'�e p9sn proposa9 fdafied !B-BO-78) for 7he FB�st Phes� (Sutton PBace? deveBopment of a partion of fh� school site; roi-ed that plans for developing the ramadnder of �the s4�e �ro not y�i- camplefie. Bn review of the emendad p�an, R�ea sioted thaf the driv�way access from Laka Johanna BBvd, has b�en deB��ted and the two major e�frances have been changed tc the aast sid� ai` 4he building wlth access to a cu7-d�- sac"drfvsx�ay on the east sdde of fhe buiBdfng from County Roac� D. Ra�d noted that Yhe exist[ng 5'ituminous parktng i�t (east of th� butiding) vri8� be ra�maved €�nd e new bitum3nous parking Bot con- strucfed <°or 95 cars alarsg �he Ccrunty Road D sfde of the site; exist?ng front entr3nc� and s•Pairway on the aest stde of the build- ing wi�ll be retalnmd (entsanca wiE! be ufi9ized for fire exi� onBy3. tle� discuss6on, ii� �a5 noted �hat 'Phe bcal9dtog wi I I be highty sacured and wi&9 have a resdd�nt custos9tan; an identtftcation stgn is proposed in fhe corner of the site 4Gounty Road D and Lake e3_ � . . • � Minutes of P.eqular Caunct9 Me�$ing Pag� four November 13, 1978 Johanaa B9vd.); the exisfiing mecha�fcai room (south portion of buiEdtng) ts adequa7e to house a trash compaci-or - no outdoor trash recepac@es are proposed; the generaB landscaping was d�scribed as °'Bow matn�enance", consisftng of pine, sprucep v{rgin @tiac, etc, to a6leviafio noise from fihe County Road D/Johanna Blvd. firaFfic, and Yo scr�en the �utldinq and parking Yot #rom the resi- dential area south o� Couni-y Road D. Hans�n expresssd coneern re tha intensity oi �fie devetopmenfi of the baBance of the prope�-ty and ifis Noten•YiaB impact on the comm munity; wouPd &ike �o see a comptete plan of the entire site as- suring that fhe development will. be an asset to the elderly and tha commundty. Nags�rom expBafned that fhere ts some urgency to renovate tha �x- isting school butlding; ?h�y do not want the buiiding to remain vacant and subjected to vandalism; intend to proceed wtth the balance of developmenf plan wfiile ¢hfs building is being renovated; intend to propos� on this site oniy that which is permitted by ordinance; noted that ten units of !ow-profile fownhouse residencas had been proposed on fihe soufh portion of the Presbyterian Homes s6f�; fhese wi1.1 need to be re-styled tf they are to be reloaated �o the school site. Hagstrom said it is the inferes� of Presby- terian Names #o proNide housing for Couples who want indepen.dent !lving and the security of 9(ving next to Presbyterian Homas, and want to be a part af a tota& proqram when and if it becomes neces- sary. Heqstrom nof�d that fihey propose 4o deieTe the towrthouses tsom the ortg[nat site and br{ng them to this site; hava taBked aboui �n "a6�-weafiher walkw�y" from one site to the other, bur not vehicu9ar access. 4doodburn sai d he si-ucco or b rt ck genes-at6onal �ase children); pbsns conditioned and on the roof fif feels °uneasy" about the indafinite plans - or botha slte deve9opment was fo incorporate inter- of the slte (dncorporating a play area for do noT 6ndica�e whether building wi86 be air whather-any mechanical equipment wilB be located so, screan3ng is required). � Hagstrom sa6d the ir?tsrgenerationaB programs are intended as a part of ths Phase T�ao dev�lopment, not �his building; had advised the neiyhbors fh�t thfs butlding woupd not be demolished; want �to get fihe renovation started while we work on the total plan. Lamb asked ii� tt�e multEpae-use structure Is intended fo be seasona9 or year-round. Hags�rom said this fias not been determined as yet. Hansors satd fie would BEkm to sea a"tentativa Q9an" fos �he site; is canfidenfi that Presby•;•orian Homes will compVete the site develop� menf, 6ut wan�s to be sure it wfll bs compattble to th� neighbor- hood. Wood6urn moved �Po d�fer fhe Issuance of a SpeciaY Use Permit tor "Suttan PRace" uni�il a Preliminary Site D�velopment Plan of the entire new parcel 1� received vshich ind{cates tocafiion, dimensions snd height of buildings, 6ocation o4 and dimensioos of drive�vays, park3ng spaces and service areas, locations of proposed signs, exterior iighfing, iendscaping (inc9uding piant sizes) a�d possibBe road easem�nts or access riqhfs ot;way. Plotion was seconded by Hanson and carrEsd unanic�ous0;�. an review of iho pr�posod site plan presentad toniqht, i1� was sug� �asi��d thai the park.ing !�t atong the south portion of the site, aiony C�unty Road D, be moved northward and eastward to provide a 20' wicJe Eandscaped boulsvard betwe�n the parking lot and th6 sfireet rignt-of-way, Coi-�ncf I direclFed fhat #he required Prelimin- ary Site D�vslopmenfi Plan b� pr�seri�Fed dErecfily'�o Council, when pcepared. 6n 6iscussion, Councii suggested that a year-round interqenerationaY -4- Minutes at Reqular Counc6l Maettng November 13, 9978 Page five program taci9ity is preferable to seasonal; st#e development must ftt �he res(dentfal area in ahich it is located and not a commercial venture or a high traffic generater. !t was suggested that the devaloper �ork wt�h Ppanner Miller re Preliminary Site P6an preparation. FZ:IIF Permit for Tenni MIIiOP reterred Council to his repart of 6-2-78, Survey of Lots i6 and I7, Karth lake Esta1'es. indicating the proposed spiit and consolidatfon to provfde for a tennis court on lot I�� and to p9at maps showing tha subject lots fn relation to surrounding lots. � Plilier raported that Council action o� the lot split and consoll- dation was deferred pending fhe Pub&Ic Hearing re the tennis court ienc�; noted that the iot split and consolidation, as proposed, wieo not bring either lot info a variance situatlon; reported that the PBanntng Commission recommends Council approvai of the lot spl6i� and consoltdatfon and issuanc5 of the Spectal Use Permit for i-ho tennfs court fience, cont(ngent upon movtng the tennis court tence 7' east of the r�est property Bine oi lot 17, and requiring Iandscaping and proper maintenance of the area between the tence anA �ot 9lne. Rft�r discussion, Hanson moved, s�conded by Woodburn, that Councii approve fh� lof spiit and consalTdaYton, as per survey submltted, and issuance ot a Spectai Use PermPt for construction of a tennis court erith a BO' high fence on Vot 17, 7' from the west and south property 9ines; area between fiennis courir fence and property lines to be 8andscaped and properiy main•taLned. �lotian carried unani- mously. flt was noted fihat no Yighting o� tho court is proposed or approved at fhis tima). • Case No. 73-4, Karth Lake Estates -- Lofi Solit an � � ue aeToac�c var� ance re �ot 9 lil OCk I Millac^ rsfarred Counci) i�o his roport (10-30-78) and to the recom- m�ndations of i•he Planning Commdsslon (Mfnutes of IY-t-78); no'Ped , fiha'r placing a restrain� on one lot to recttfiy a mistake on an aeljacorit loi� may e�ofi be feasfble; suggesfed thaf, stnce lots 10, 71, I2 and 13 have no�fi been soid, a covenant be placed on these lots tc� es'rablish the setbacks. W. ��. Aftar discussion, Woodburn moved, seconded by Hanson, that Couricil approve a slde setback va�lanc� of 7' an lot 9 eonfiingent upon �sfiab9lshing approprlate set6acks on lo4s 10, It, 12 and 13, Block t, Kar4h Lake Estat�s by ?lanner Mi1Ber, and contingent upon prepara- tion of recorda6l� covena��fis on thes� fofis by the deveioper. � tCtty kttorney to approvF cover�ants). � � 9t was noYad by Eibensteiner that ors'way to alleviate probiems of 'rhis nature is •ho r�quire� af �time �oundafiEon is poured, that surv�yer draw the Bocation of fh� house on the pla-t; not required currentiy in Arden NiYls. Case No. 78-32a Office Bu39dinq - 3i30 N. Ci�ve!and Avenua i�i V ier reterr�d Counci 1 i-o, plans submii-ted for �Phe construc�Pion of a one-story offtce buitding on the northeast corner of County Road D and ClevaEanii Aver+ue, rsp0acing 1-ho �xis•�ing service st�tion; r�ferrod Counci B i-o his rt�porfi of, IG�27-78 and -to the Ppanninq Commission recommendations (Minutes of II-i-78)e D::vslop9r 4��ke Rsch reviewad the buf6ding elevaaions and site Ria�t Fco!�os�l; noted tfiat an 19 car parkir,g lofi is proposed on the �ievr�lan9 A�e�nuo side or �ihe �ite agd an uuxiltary parking lofi snd s�rvica df-ive, v:tth fenced=�n re4use area, on the southeas? portion of ti��+ sit�n �hich is acresnetl iram adjacont properttes. Rlch ind(catad Eoca�'lons ot catch oasins a� the northwesfi and southeast of ths sifo; n�tod that floor grade v{i!! be estab8ished affier arading plan is approved. REch said he proposes to preserve as much o` th� axis�inq bitumtnous �s possibBe; parkTnq and driveway areas _5_ M3nu�es af Regvlar Cauncll Moeting November 13, P978 P.3ge six wi46 b� over-9aid and th� baiance of the bituminous area will be fiurned into gre�3n area. � � . � �. A�i`�r review of the proposed sifie pian, revt5ed Oandscape sketch psepared by PAilOer �nd ff7e PBanntng Commission�s recommendations, we�odburn moved, secon.ded by Hanson, tha�h Council approve issuance o� a Butiding Permtt tor an offica buiiding as per p@an lreceTved lJ-25-78y with fihe #oQlowinq confingencies: I. Gradfnq pian approErel by City Engineer. 2. ,Landscap� p,ian approval by Ci4y Ppanner. 3• APproval and recei�t of Landsc�pe Performance Bond. Motion carrted unanimously. tCoueaciB na�ed tha�t since thds is redeve�opment of a site, it is ��t subJ�ct i-o park ded'acation requiremenss.) Street N�m� Pt-o�osai MilBer r�f�rred Councll to s$reet name, propo�d.by the Planning Ccmmtssion, foP the east 35W frontage road, sa�th of HTghway 96 fa 64th Street N.E. Affer �Iscussion, Hensan moved, seconded by Woodburn; fihafi.Council approve "Round Lake Road WestP1 as the natne for the east 35W frontage soad (Highaay 45 to 14th Si'rgef N.E.?. Mot6on carrted unanimously. PubVic Works Buildln - P9anfies Plan &1 41er requssted Cauncii Prspe�t re the proposed IanCscape pPan fior �he PubBfc Works BuiBdtng eddltion; suggested that the p9sn prasenfed is possibly foo decora�Pive; suggested i-haY screening soft�nfreg of the si�a may be more satisfz�ctory and less costiy. 9n dBscussdnn, it was sugges#ed that Miller dave9op an over-a99 Pua91c Works Landscap� Plan (may no� afi be p6anted inttfa0ly); sh�uld recognize and purs�e posslbi9'sty of plgnting on property 4h� ea��h. and to ---._. -�� , v�+," �- a�rnr�a Loi'_Ig �e �C��m_ �u_s� (Ni I�r �as r�quested to submit h s rt �cc�m�nendatfons, r� tlse Bethel Ca9lege Campus Sp�ci�B Us� Permifi, fior PBanning Commission and Councd9 COP85Sd�P8'I'I6f3 p.rior �Fo the end of the year. OTF�ER SUSPNESS A rov�p of 9nstructors and R�fer�es f978 Fa16 Pro ram Ha�r3son r�ov�d, seconded by Wpodburn, i-haf ouncil approve th� hirfng of i�he 9978 ;s9g Program Vns4ruc�tors and R�ferees at the saparies s,p�cBfiod tn memo•trom Buckf�y (i�-B�78➢. 9Noi�ion carrTed unani- mo�is�y. rra� Yo n hwestern Nationa6 Bank Landsca 3 u8ar Gounc I Pie�tOnga Pub 0 ic Ydorks Emn @o�ee Raview Ydayna Caunder�ii9�, Tim Cannors iLocaO 49) and J�rry Couri�r (7wfn Tos�n Treafienent C�nterJ �rer� pres�nt. Caunci� was ref�rred fo E�#ter <eiafied 91-03-78) from 3er�y Courler (Tt�in 1'own ireatr.;�nt ;�nter) r+hdch M�yor Crepeau read in f#s erai-i rei'y. Aftar hearEng th� spec(fbc ch�rges and rebutt�@ (see attacfiecj�D�� Woodburn maved, sQcon�ed by Hanson, that W�yfl� Lauetde�ville be 4erm3naied froen viBdage �am�poymen' as of November p4, 9978 because of misconduct; City Attor�nvy to es4absish m�thod for City Yo pay for heaEth and acCld�sit in;urance covesag� for two months beyond tha end of Rovsmbar, and fer Laundervi9le to contlnue the coverage at nis �xp�nse 6eyond that da�Pe as Bang as poBicy wt19 permit. PAo�ion carr6ed unanimc�us8y, m6- 0 �inui�es o�` Regudar Counc's 9 F4Qe�?�ing Page� �even iJovember 13, 1478 Public Safe�V Commftfee Recommendaf6orts: A. 5�tr�:e�h Li qhfi 7q Wood�urn r�ferred Counci� �ho MEnut�s of the Public Safe4y Comniii�t�s M�efiing tla-6-787; moved that Council concur v�i4h the Commii•fee's recommendations: (�) fo approve the Cardiac Pacomakar Iighfi at Counfy Road Fa afi the CPO exit drfve (9fqhi• fo be ins4a91ed ae�d maint�ined st CP�'s expense), and a si�re�t iight on High�vay'9b af Sn�iOinq Avenue for sa#ety reasons. f2? To dany Yhe requests for lights at mid-bfock on GEenpaui Avenue aesd a� Yh� intersec�Ion of �ramsie Road and Da99view, because a safety fiazard bs not apparent. Mo4ion was seconded by Hanson and carried unanlmousiy. CounclO discu;sed the posstb0e need for a street Iight at Ard�n P9ace and 5n�lling Av�nue. HlatPer evas referred to the Publtc Saf�ty Comreitfiee for its r�coenmendation. � i B. Siqn Requ�,st woodburn movedp s�cond�d by Haesson, tfiat CaunciB concur wiih th� Pu60ic Sat�ty Commiti-ee°s recommendation to Geny ?he "Ca+�fion - Ci�ildr�n PBay£ng" sign af Chatham Avanue and �IeCracEcen Lan�. P9otion sarrled unanimously. mgf�t6an of Prob$tdonary P�riod and Salary R�commanda�don - Tr�e PoicMEash r�ferred Cos�nclB 4o mamo from BucKley t91-9-78); reported that Coue�cl@man Croch$on called reBa#!ve fio this ma#ter, r�eom- r,�e�ding Cosanci9 approval oi Yne salary inca-�ase now and review a4 fi� farsfi of fhe y�ae'. Hanson nov�sd, s�carrd�d by Waod4urn, that Councid appreve a s�&ary r�isa 4or DavDd Wlnke6 of GOd par hour commenefng an Monday, h�verabor 93, q978, with ihe uesd�rs•?anding #hat .his sa6ary wB 99 be r�vi�wed agatn ?hg #irsfi of 4he year. Motion carried unanlmousBy. Rppolni-m�nts- t� Plan�inq Core�mds�lon Nareson moved, s�eo��od b� bJoodbvr�p �n�4 Councd9 accept the resi�_ ?sa�tnn of Tr�r�nc� fficClosk�y frasn �he P6anning Commissfortg and a;apotes-t Rob�rt� ;.uz�-�'s, a� a R�gular Plassning Car�misston member, �nd .�nhn HolBonhors-�• �s 9s� Alt�rnat� to �he PBanning Commisston �or ���a ba0ance c,f 197a3, F1o#Bora e�rr[ad us�animously. R�POi2Z" pF ViLL�GE CLERK �DP41FJtlSTRr�iOR CH,4RLOTTE,MCNIESH Aflprova6 of_R��4ai P SaO�s �.6CBCi56 " tACdBtI Piaza Pharmacv H�nson r,auved, �acon€i�d tay l�acdbura�; thaf C�unci i approve dssuanc� c# � 89�8 and 1979.°fRoi-ai I S���r ��C4�CIS�91 fOi� ArBen Plaza Pharmacy, 3�33 Ncsr•i�h L�acingtos�. PA�fion carrie�l �ananimousBy. . CAatms snd Pz,���9 6 ' t-l�nso'rn moved, sQcor,c9ed by Wopdbe2rn. '!•h�t' Gou�c'a ; approve �he Clalms aE�d ?aywoGB a� suSr�i���d, �io•'ric�n c�rried ur�anir�ousPy. � Didt�e;n� P:<aNl�sh re�o�v�� �h�a a�:9ivids3nd o� 9�55.00 has 6�en re'Purned to -�lis i,i•t}< oa i-Ys t�or�;r,z�s+.�s Gon�es�sa�ivn ?�6icy. A�ijc�ar�rs�nt 6v��odif�3rn n�ovs�de ;,eecsndeS by Nan�ar.k o-hai 7`he maeting adjour.n af '�:i5 �.�,, �re;-Yaan carri�;i u�ar�i�aousJ�!• G � �� ����a/��-s� Cha1-'l�$i'ia h1CiSo�Sh C'ssrEc Admir€i,•tr,3iur Maycar G� i �iE�tie::. of_C�unci 6 �a€:�� in,� The �l.�xf RegaaBar C3�.�nci i^��et4ng �,r9 U a 2'?, i97LD afi 7<s0 �.m. a-i- fh� VilBag� b� he9d or, lAondsy, Novemb�r Ha!!. TESTIMONY AT HEARING RE PUBLIC WORKS EMPLOYEE REVIEW (attachment to Cierk's copy of Council Meeting Minutes of II/13/78) Tim Connors, Local 49, said tt was his understanding, from the last meeting we had with the Council, that any action on thfs hearing would be postponed until tonight, and at this time we'd like to say we reallze there have bee� some specific charges brought against Mr. Launderville in this situation; Wayne rea�6zes that the�e have been some problems invoived, and under his oan volition has antered a treatment center to help him tn hfs situatton. (Connor.s handed a brochure to Councii describing the St. Paul Building Trades Em- ployee Assistance Program, and referred Councit to a letter from Twin Town Treatme�t Center (II/�3/78), which he said should have been addressed to Council (was addressed to Bud Johansen). Mayor Crepeau read the letter aloud In fts entirety, Connors said that they would Iike to have Mr. Launderville continue this program; tn order to do this, it would be a great beneftt if � he couid be assured of an income and insurance coverage during his treatment, and know that when he completes the program he can return to work here and resume his citizenship in the community; requested that the Counci�. re-instate Mr, launderville with the understanding that he will compiete the program at the treatment center. Mayor Crepeau stated that this Is Mr, Launderville's second sus- pension; in between the two suspensions he was charged with "tam- pering with an auto" on the job, using equipment belonging to the City of Arden Hils to transport 'vehtcle,with out permission from Mr. Johansen, the Public �orks Superintendent, and other charges of which you are aware. Launderville has been charged now, for the third time, with misconduct; it's commendable that Mr. Launderville has taken steps to correct a problem that he has, but I don't know how it relates to the three previous charges that have been brought agai�st Launderville. • Launderville said that, si�ce hts suspension, he has had a chance to look at his life; didn't know where to turn, so he started maki�g phone calls and contacted Mr, Jerry Courier, a Counselor . at St. Paul Building Trades Assistance Program; was interviewed by Mr, Courier and took a test; said he had no idea he had a problem, but after talking wtth Don Johnson, in out-patient (TTTC), and tak(ng another test, reatized that he is an alcoholic. Launderville said � he has been there as a� in-patient six days now and realizes that the Job dtdn't change, but that he did; said his attitude has bsen terrible; has to admit that Bud had every right in the world to 6e mad; said he has come to realize a few things durtng the past six days there; reatlzes that Wayne has changed, not everybody around him; had blamed everyone around him for his problems and went to drinking tor security; thought his problems would dtssappear - has Ceen "dry" for two weeks; would itke to continue the treatment. Wayne said he supposes it looks like a"cop out" but he wants to find a way to conttnue the treatment, if he does lose his job; wants . to find out who he is and where he is going; said that right now he's completely lost; there must be a signiticant reason why he does such radical things; sa(d that xhen he drank he didn't use his head. � Launderville said his counselor had asked if his supervisor would be interested in an •employer conterence", and 1 said I didn't know, but he could ask htm. Wayne said he admtts that he's an alcoholic, and wants to correct that; it's caused all my trouble, probably caused my divorce, caused him to steal a car fl was not convicted of that) caused me to be suspended; caused a lot ot problems; wants a chance to correct them and wants to prove that he can; wants to prove to himself, t�e commu�ity, the Councii that he can do it; said he isn't going to drink anymo B- has had it. TESTIMONY (continued) Page two Woodburn asked tor guidance in procedure; understands that a sus- penston/reinstatement is a semt-judicial exercise of the Council and as such feeis that Counctl shouid hear the problems or charges as observed by any witnesses that may be here; should then Iisten to a rebuttal or explanatton and then co�sider, if we can, what the eventual effect on the Village will be re what is happening, as we Judge his attitude; feels we have to hear the charges and evi- dence and rebuttal. . Hanson said that it was his understanding that the City wouid see it there was specific information that could be given to Launderville as to what the charges were. Connors sald they have the letter notifyfng Launderville of the suspension, but nothing substantiat(ng what the charges are. � Public Works Superintendent Johansen was asked to Iimtt his comments to what he has observed himself and to what he can report that he was told ithings Johansen has observed himself, wbrk problems as reported to him, attitudes in the department). • . Johanse� said the latest tnstance was the taking ofi fire brick, that showed up in a City truck at quittfng time a coupie days before the suspension. Johansen described the incident as follows: There was a fire call just as the men were returrting to the garage at the end ot the work day; Launderville and McKinnay answeced the fire call and Johansen said he walked inta3 a conversation; Brunette was say�f�g?�"C „ maybe i should tell Bud". Johansen said he totd 8runette that, tf he had some- thing to say and wants to get it out of his system, he should tell him, Brunatte said he doesn't want to work with Wayne Laundervilie anymore; said (t seems when working with Launder- ville ihat he feels as responsible for what Laundervi�le does as he aould if he dld the stealtng himself; feeis he's as guilty as Launderville ts for taking things, Johansen asked Wayne Brunette what he meant, and he said to look in the truck. Johansen said he went out and looked and found seven fire brick. Wayne B, told Johansen that Launderville took them from a construction site on Indtan Oaks Court. Johansen satd he took the fire brlcks out of the truck and was taking them to his office when Launderville returned from the fire call and asked him what he was doing with "his fire brick". Johansen said he told Launderville that he wasn't sure they were Launderville's bricks; said he intended to find out where they came from so he could return them. Johansen said that the following morning, Laundervflie told him that he had taiked to the contractor about the bricks and was told that he could have them, Johansen said he had tried to reach the contractor that eventng and during the followtng day, but did not reach htm until the following • morning at about 7:30; reported that Launderville had talked to him last night (may have been some time discrepancy, but Jahansen said he asked the contractor taice about when Launderville taiked to him.) Johansen said that, prevtous to this situation, one of the employees reported that Wayne Launderville took a lawn cart that was on Thom Drive that dfdn't belong to him; it was being used by some kids buildtng a fort or tree house. Johansen reported that two days after the car inctdent, Launderviile brought the van back to the shop partialiy loaded with roofing materials tak�n from a construction stte. Two days prior to the suspension, Johansen said, one of the employees reported that he TESTIMONY (continued) Page three � and Launderville spent considerable time that afternoon driving around the Ctty looking for a 4x4 that Wayne Launderbiile wanted to set a mail box, and that they also spent considerable time at the water tower dismantling aluminum signs. When the other employee asked him Nhat he wanted the signs for, Launderville said his son collects aluminum for scrap. When asked ff he saw any aluminum signs around, Johansen satd there were some aluminum brackets in a box in the van that night tthe van that Launderville was assigned to that day). Johansen said that, at vartous times, all of the employees have come to me and said they didn't want to work with Wayne Launder- ville; when we do, we don't get anything done. He's disrupting the whole Public Works Department. We don't get any productlon from the other employees when they work with him, and we don't get any production from Launderville most of the time. Johansen was asked if he has noticed any decrease in the productlon of the unit that went out? Yes, 1 can send one man out to sefi�� water meters and he may set 2 or 3, possfbly 4 that day; I can send two men (one beTng Laund�cville) and they don't get any more done. Johansen said there have been various times he knows of that Laundervilte left the City - one time he went to get his television tubes tested. Johansen said he sent one ot the part-time summer help out w)th Launderville this summar to clean catch basins after the heavy rains; part-time man reported they did not finish the job - we have about i} hours left - would have finished if I'd had some help, but I had to drive the tr,uck and clean the catch basins myseif; Laundervllle sat in the truck all day long and never got out of the truck and he also took a nap. When asked if catch baslns work could have bee� more difficult than Johansen anticipated, Johansen said "It was after a heavy rain, . yes" Johansen said he was told by one employees that a door latch on one�tnuek a;$9 brpk8q; Laundervi.11e kicked it and broke it. Wayne Launderville dtd replace the latch on his own time, which I told him to do after hours one night. • Johansen referred to the suspension of Launderville a year ago �ast September -�ater tower incident - which demonstrated his irresponsi- biifty at that time (W�odburn noted thatthis incident could be refer- enced, since it is in the Minutes). Johansen reported another incident of some time ago when an employee said Launderville dropped him otf at the Ilft station to work and then took ofif. I don't know .r.here he went. Johansen said he just can't tolerate this behaalor any more. � Woodburn summarized that, in addition to the reports that Johansen had received, he has personal knowledge of a misappropriation of a Model T, finding of aluminum signs and brackets, fire brick and rooftng construction material in the Village truck (corroborating � what Johansen was told) and as a matter of fact, personal observa- tion of a door latch problem; these are aIl things that Johansen " has noticed. Woodburn asked Johansen if he. at any time, noticed anythi�g that might indicate a medical problem2 Johansen said "No, that surprises me. A few years back, I'd say, 'yes'; withtn the last 6 months or year, it never entered my mind that Wayne had a drinking probiem. I know that at times he drinks a considerable amount (or did) but it appeared to me lately that he doesn't drink as much as he used to." TESTIMONY tcontinued) Page four � Johansen said that when he asked the Pubiic Works empioyees if they wanted to make any statements at tonight's hearing, they said they would rather not, unless they were requested #o do so. Johansen said he belleves that every one of the employees would probabiy tell you that he doesn't like working aith Mr. Launderville; seem*to b� misiead or lead astray when they work wtth him. Johansen satd that two of the employees have known Launderville for years, and both said they "can't quite buy this, because he hasn't 6een drinking that much this past six months to a year". Johansen said tt surprises him that he has a"drinking problem". Woodburn notad that one can be surprised, yet it can be the truth. Joha�sen satd "That's true, but it surprises me." Hanson asked Johansen tf he discussed the several described incidents, as they took place, with Mr. Launderville, and if he indicated hts displeasure and dissapproval fn each instanceY Johansen said, "No, not each ot the incidents, some of them," Hanson asked Johansen if, in more than one tnstance, he indicated his r.:tl:tsapproval of Launder- vil�e of his behavior, and that he was not going to aliow it to contlnue2 Johansen said he had. Hanson asked Johanse� if he wanted to make a dtrect recommendation to the Cou�cfl as to what he'd like Council to do; noted that Johansen need not do thts if he preferred not to. Hanson advised Johansen that Launderville has asked to be retnstated, and the other alternative ts not to reinstate him. Johanse� said he thinks Council has his recommendation on his memo to Council. Hanson said, in other words, you are saying that is current today, as far as you are-concerned. Johansen said "Yes." • Hanson asked how long Mr. Laundervtlie has worked for the City? Johansen said "in the neighhorhood of 10 years". (McNiesh advised that Laundervilie started on September I, 1968.) Johansen said his attendance probably varies very little from that of the other empioyees; his tardiness was quite a problem for a time, but after • talking to him that improved; he wasn't the only one tardy.` Hanson; asked 3f Launderviite has a history of "Monday morning absence", which sometimes characterizes people who have to hav0 additi.onai time to recover from a weekend2 Johansen said he does not; atten- dance is not the problem, it has been his poor attitude toward tha Job. Rebuttaf by Mr. Laundervtlle: Launderviife said that there must have been a ttme descrepancy re • the fire brick inctdent; safd he reaity did talk to the contractor on Wednesday night at about t0:30 p.m. (apparently contractor told Bud it was on Thursday). In regards to the street signs, he said that, i� all honesty, Bud will remenber that about a year ago, 1 talked to him about the signs and he said "Go ahead and take them". � I didn't thi�k I spent that much time. We were go(ng to Control Data; I stopped and threw them in the truck; they were already _ dismantled; suggested it might have taken } hour. The cart I did take; that was by the ratlroad tracks on Thom Drive. The shtngles and roofing were given to me by a roofer; they were excess, and I asked the roofer if 1 could have them; wanted to use them on a barn; didn't cara what color.they were. I know my attitude hasn't been worth a"damn", I wouid like to change that. TESTIMONY (continued) Page five Mr. Connors said we are not, at this time, ftghting the facts ot this situation; Wayne has admitted he has a problem; he's willing to sit down and try to do something to solve the probiem which he tee�s has been brought on by alcohol; would Iike to continue in the program mtth the realization and pride that he'II have a job to come back to, and he will be able to do somethfng with his �ife. It was explained that the treatment program tries to save the person and still have the right to work; if Mr. Launderville continues thfs program, and makes something of his Iife, he'II come back to work, and Pt is certaln his attitude will be improved; it wiil im- prove the whole sttuation. It was explained that the in-patient treatment involves counseling wfth family and employee. Mayor Crepeau asked Laundervllle k,� he dentes, over the past terr � years, these petit thefts? Answer. No. Crepeau - I have personally talked to a Pubiic Warks empioyee:, and he expressed his opinion. He said he'd come, if we asked him to. I see no reason to ask your colleagues to come up here and testify against you as lo�g as you're admt�tting these petit thefts, but he said he didn't care to work with Wayne Launderuitte as a partner. I don't want to violate a confidence, but this was first- hand information 1 received. It was unsolicited. It seems the situation has become untenabte because of your conduct over this period of time, especially with your co-workers. Launderville - I also realize tha�, and I can't blame them. Crepeau - Your Council has taken an oath.of office to up�hold the law, and I'm hesitant to say this, but you are standing here, under your second suspensfon, and nearly your third; had it been handled in any other fashion you would probably have been suspended for the third time earlier this summer, but the courts worked it out for you, artd i didn't intertere, nor did the Council. 1"m frightened of what's happening when you're o� the job going through the • residences, when you are installing meters, and this Council is responsible for your actions fn those homes. Wq'd be more than remiss if we did not see to (t that they are protected from you. Thts is very very se�ious. • Launderville - I've never taken anything out of an occupied home; only oft of construction sites. 1've never done that. Council was asked by Connors if there could be some sort of a probationery period tied in with this, after whlch Council cou�,d then make its decision, after the treatment program is completed. Woodburn - It�s-very conceivable that in the program Wayne is in, he'tl get to know himself, which is usua�ly, for any of us a shatterPng experience.ito know yourself). We all hope Wayne will • get Yo know himselt, and come out of this. I think we are a Itttie remiss ourselves perhaps in not picking this up a little sooner; perhaps we were just too "easy going";, perhaps we_�weren't smart enough. 1'm afraid that at this point, after working with Wayne � betore on things a�d hoptng he would straighten out, I(ust don't think I have the trust, in a public capacity, to keep g0ing. I've _ kind of reached the end ot my rope and am torn terrfbly, not knowing whether thi�gs will change but recognizing tt took.us quite a while to find out where we were, as it was; am wondering if perchance, we find out we were wrong again, how long would this take? When would we know it? looking at our responsibility to the Vlllage, vrhfch is a very publlt responsibility, � can hardly take it privately; � represent the Village as a whole (If I could take tt privately, I would). ! just don't think I can recommend continued employment because of these aspects. I think there is a good chance that Wayne can straighten out, and I think this is not a good psychologi- cal thing to do at thTs time, but i don't think I have a choice, TESTIMONY (continued) Page six I woutd certainly propose +hat Wayne's employment be terminated at this ttmQ but� none the less, I would hope that for a mo�th or two-, at Ie�st, we couid, under some of the options available , keep the insura�ce going, ih case Wayne couldn't, and then, after a month or two, I think it wouid be up to him to ke'ep it going; assumtng the treatment is Iargely done at that point. The treatment is AxpenS.ive� it's sometime effective and certai�ly a good chance of hope. Because maybe we didn't realize this early enough, per- haps we can at least keep that in mind. Hanson - A thought occurs to me, if he is discharged, if he would have any severence pay availabie? McNiesh - He does have;120 hours of vacatton.time; we don't have severance pay per se. These is some comp ttme that was earned � (approximately 25-30 hours) which 1 assume could be paid. Hanson - I don't want to divulge who the people are, but I've had some very close contacts with people who have fallen much further than you have, and have gone through some of these constructive programs, and am very proud of their present Iives. I know they can be sucaessful. I doubt very seriously that continuing your rehabilita#ion in this-atmosphere of antagonism that you have created for yourself wiil be constructive at ali. In m/ past ex- perience with t�o cases, the��parties were completely severed from thetr previous probiems - not thePr triends and community, but the people they hurt the worst; they didn't go back and associafie intimately with; Iives and interests Cecame enfirely differ.ent; job opportunities became entirely different. Even though a discharge wouid appear to be addTng insult to injury, 1 thfnk, from my associ- ation, it would not be so. In fact, ft's the loss of the job, ai a rule, that precipitates a man to reaily face up to his problem, I�m glad to see that you are doing something abou� your problems. 1 tee{ you��are probably above average in prospects for complete recovery. 1 wouldn!#;fee) comfortable with a probationary period • atter you complet6 your treatment, since we are such a small em- ployment group; if we were many times larger, we couid move you to another part of the City employment; perhaps you are not aware of thfs, but we ha�e even considered combining the supervision of the S parks department and the publTc works; so putting you tn Parks would�'t solve anything; consequently, I can only see that kind of opportuntty as being disruptive to the rest ot the people and prob- ably wouldn't enhance your recovery either. i'd be more inclined not to reinstate you and offer that we pay you part, or all, of this approxtmate 150 hours you might have coming. After heari�g the specific charges and rebuttal, Woodburn moved, seconded by Hanson, that Wayne Launderville be termf�ated from Viltage employment as of November !4, 1978 because of misconduct; Ctty Attorney to establtsh method for City to pay for health and acci- � dent insurance coverage for two months beyond the end of November, and for Launderville to continue the coverage at his expense beyond that date as long as policy wi11 permit, Motion carried unanimously.