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HomeMy WebLinkAbout01-29-07-R ~ ~HlLLS Approved: 2/26/07 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 29, 2007; 7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:01 p.m. Present: Mayor Stan Harpstead, Councilmembers David Grant, Brenda Holden, David McClung, and Fran Hohnes (arrived at 8:30 p.m.). Absent: None. Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Public Works Director, Gregory Hoag; Finance Director, Susan Iverson; Community Development Director, Karen Barton; City Engineer, Kris Giga; Assistant City Administrator, Schawn Johnson; City Planner, James Lelmhoff; Parks and Recreation Manager, Michelle Olson; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mayor Harpstead requested item 3c be pulled from the Consent Calendar and added to item 4. Councilmember Grant requested items 7a and 7c be moved to the Consent Calendar. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve moving item 7a and 7c to the Consent Calendar. The motion carried unanimously (4-0). Councilmember Grant requested item 5 to following approval of the agenda. MOTION: Councihnember Grant moved and Councihnember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 5. PUBLIC INOUlRIES/INFORMATIONAL ARDEN HILLS CITY COUNCIL - JANUARY 29,2007 2 Elwood Caldwell, 1451 Arden View Drive, read from a prepared statement. He indicated he was a member of the elected board of Arden Hills North Homes Association. He stated over a two year period the subject of two separate agreements to purchase have been proposed for the sale of the City-owned old City Hall and maintenance facility. He stated if another sale of the property occurs it was the Association's view that the residents and the association should be consulted right from the beginning. He noted the TCAAP property was now entering into a new phase of its development and it might delay any action on the former City Hall property. He indicated they objected to the density and the traffic access, but not the development of the property. He asked them to consider other issues other than future revenue to the City. He stated if a future development of the property was planned, it should be by a RFP and there be alternatives to the traffic access, which would be approved by their association. He stated they wanted this development for residential use and not commercial or business use. He requested any proposed development plan be brought forth to the neighbors early in the process for their reVIew. Mayor Harpstead stated they appreciated all of the work the association had done. He noted the City did not have a procedure for the purchase of City property and asked staff to develop such a process. He stated they would welcome the suggestions made to involve the local citizens and they would keep him informed as this went forward. A. Legislative and Regulatory Update from Coralie Wilson, North Suburban Communications Commission Ms. Wilson, Executive Director North Suburban Communication Commission and North Suburban Access Corporation, updated the Council on the legislative and regulatory requirements for cable franchises. She noted if new legislation was introduced, they would request the Council's assistance in supporting North Suburban Communication Commission. 2. APPROVAL OF MINUTES A. January 8,2007 City Council Meeting B. January 16, 2007 Special City Council Meeting MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the January 8, 2007 City Council Meeting Minutes as presented and the January 16, 2007 Special City Council Meeting Minutes as presented. The motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 07-22: Supporting the Safe Routes to School Grant Application for Valentine Hills Elementary School Trail Connection 6. Resolution 07 19: Re6egnizing Jim Porron as the 2006 Employee of the Yeal' re6ipi011t, Joe Moofley for his two!lty roars Elf service tEl tho City Elf Arden Hills, and Jackio Freeport for her five )'ears Elf service to the City Elf j\rdon Hills d. Motion to Approve the 2007 to 2011 Capital Improvement Plan. ARDEN HILLS CITY COUNCIL - JANUARY 29, 2007 3 e. Motion to Approve the Appointment of Rich Straumann to the TCAAP Advisory Board f. Motion to Approve Revisions to the Rosignation Section of the City's Personnel Policy g. Resolution No. 07-23: Designating Corporate Authorization for Susan Ivorson h. Resolution No. 07-24: Telephonic Transferring of Funds 1. Resolution No. 07-25: Appointing Janet Stodola to the Planning Commission J. Resolution No. 07-26: Appointing Dorothy McClung to the Communications Committee k. Motion to Authorize Additional Funding to Attorney Jeffrey Coleman in the Amount of $30,000 for the City Hall Arbitration Case 1. Motion to Adopt Ordinance #384 to Place a Moratorium on the Construction of New and the Modification of Existing Electronic Changeable Copy Signs, Electronic Graphic Display Signs, Video Display Signs, Flashing Signs, and Multi-Vision Signs on All Sizes in All Sign Districts for the Period of One Yoar m. Consider a Motion to Adopt a Policy for Placing Planning Cases on the Consent Calendar Based on our Four Critoria in the January 29,2007 Memorandum MOTION: Councilmomber Grant movod and Councilmember McClung seconded a motion to approve the Consent Calendar and to authorizo execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PULLED CONSENT ITEMS 3c. Resolution 07-19: Recol!nizinl! Jim Perron as the 2006 Emplovee of the Year recipient, Joe Moonev for his twenty vears of service to the City of Arden Hills, and Jackie Freppert for her five vears of service to the Citv of Arden Hills. Ms. Wolfe recognized Jim Perron and Joe Mooney for their service to the City and thanked Jackie Freppert for her five years of service to the City. MOTION: Councihnember Holden moved and Councihnember Grant seconded a motion to approve Resolution 07-19: Recognizing Jim Perron as the 2006 Employee of the Year recipient, Joe Mooney for the twenty years of service to the City of Arden Hills, and Jackie Freppert for her five years of service to the City of Arden Hills. The motion carried unanimously (4-0). 6. PUBLIC HEARINGS A. Public Improvement Hearing for the 2007 Pavement Management Program Ms. Giga reviewed the City's Pavement Management Program (PMP), and then proceeded to discuss the proposed 2007 PMP Improvements. She described the proposed improvements to the streets listed in the feasibility report, as well as proposed utility repairs and improvements. Ms. Giga reviewed the City's Assessment Policy and how it relates to the proposed project. She provided two options for residential assessment rates, and recommended Option 2, which has two assessment rates, based on the level of improvement. Ms. Giga also recommended that the assessment rates be based on actual construction costs, as opposed to estimated costs as listed in the Assessment Policy. She noted due to a publication error, staff recommends Council open the ARDEN HILLS CITY COUNCIL - JANUARY 29, 2007 4 Public Improvement Hearing for comment and continue the hearing to the February 12, 2007 Regular Council meeting. Mayor Harpstead opened the public hearing at 7:58 p.m. Tony Evans, 3280 Katie Conrt, stated he believed it was great this project was happening, but Katie Court and Katie Lane was a little over ten years old. He noted the report indicates there was evidence of seal coating. He stated he had spoken with other residents and no one remembers the streets ever being seal coated. He noted most of these streets (Katie Court and Katie Lane) were at a higher rating. He indicated Katie Court and Katie Lane were as good of shape, or better, than other streets, and he believed seal coating was sufficient. He stated spending $60,000 seemed like a real waste. He noted there were other streets that needed more maintenance than Katie Lane and Katie Court. Jeff Hermes, 3296 Katie Court, stated he represented himself as well as his wife, Jan Hermes. He stated he has been in contact with staff seeking additional information regarding this project. He stated he was concerned that there was a sign at the end of Katie Lane that indicated there are ten lots for sale. He noted on page 7 of the report, the ratings in 2005 were all stating both Katie Lane and Katie Court were extremely adequate. He believed the one low rating was a bad spot, which had been overlooked. He stated other than that spot, the 2007 ratings were adequate. He indicated the estimates were purely estimates, and they were not based on anything scientific or on site observations, but rather estimates on what they saw in 2005. He stated the Katie Lane and Katie Court addition was being lumped in with some of the other ratings. He pointed to Page 20 and 21 and noted on those two pages, they did not have any problems with utilities and everything drained very well. He stated there were curbs and gutters in the neighborhood. He indicated this area was a very sandy sub grade and it drained very well and there was no problem with drainage. He noted the only issue was this area was put in prior to cable, so there was some cracks here and there. He directed Council to Page 18 and stated he believed large construction equipment would damage the road. He asked Council to modify the proposal to consider not doing the two inch overlay on Katie Lane and Katie Court until there was a commitment and a definite plan for the lots. He did not believe it was prudent for the City to spend taxpayer money and assess properties for an area that was still under construction. He asked Council in future years when this was taken that Option 2 was a more fair way to assess the residents. Jeff Hermes read a letter from Kim and Grace Tramm, 3289 Katie Court, objecting to Katie Lane and Katie Court being part of the 2007 Pavement Management Program. He presented the original letter to Council for the City's file. Mark Kroll, 3324 Katie Lane, stated he appreciated the City was taking the time to maintain the City street and to consider the costs and looking for ways to control them by combining efforts with the City of Roseville. He stated he was concerned about the timing. He believed they should wait until the ten lots were fully developed. He expressed concern about the wear and tear on their street with the heavy construction traffic. He asked how long this would extend the life of the street versus putting on a seal coat. He believed the street was in good condition and asked why a seal coat could not be considered. He stated he believed Option 2 was the fair way for the City to proceed. ARDEN HILLS CITY COUNCIL - JANUARY 29, 2007 5 Muriel Olson, 1498 Royal Lane, stated she has done a visual inspection of the road and there were two spots that needed repair, but other than that she did not see the need to do this. She stated if they needed improvements, why could they not only do what needed to be done and not rip out the entire street. She believed the developers should have to pay for the streets and money be put into an escrow account. She did not believe the entire road needed to be done right now. Richard Peterson, 3322 Katie Lane, noted in the 18 years he had lived there, Katie Lane had been seal coated one time approximately four years into the origination of the neighborhood and since then cable had been put in so they had tracks horizontally across. He noted temporary surface repair had been put in, but this had not been completed. He agreed with everyone's comments that a seal coat should take care of this. He opposed ripping the street up, even if they were not going to build at the end of the road. He stated the idea of doing anything prior to construction was a huge concern for all of the residents. He asked staff to relay to the contractor the residents' concern about the wear and tear on the road due to construction equipment. Steve Peterson, 1491 Royal Lane, stated he agreed with Ms. Olson's comments. He noted there were two potholes, but other than that the street was fine and when the street deteriorated it really was a result of construction traffic. He supported the development of some escrow fund that contractors would have to contribute to to help with the road repair. He suggested a third tier for assessments. He noted Royal Lane was an access street and a lot of the wear and tear on the street was not from the residents because there were only six homes on Royal Lane. John Borchardt, 3304 Katie Lane, stated he was also concemed about the construction traffic on the road. He asked if they were going to continue Katie Lane back onto Cleveland that the construction traffic use their own road instead of using Katie Lane. Steve Jorgenson, 3326 Katie Lane, stated there were a number of people in attendance that all felt the same way. He believed their street did not need to be reconstructed at this time and that the additional lots would cause additional damage that would not be necessary at this time. He also agreed Option 2 was the more appropriate way of assessing. Mayor Harpstead continued the public hearing to the next Council meeting. Mr. Lehnhoff noted the ten lots were not approved and no application has been submitted to the City. The developer was only putting out an interest inquiry. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to continue the public hearing on the 2007 Pavement Management Program to the February 12, 2007 Council meeting. The motion carried unanimously (4-0). 7. NEW BUSINESS A. Motion to }.dopt Ordinanee #381 to Plaee a Moratorinm on the Construetion of New and the Modifieation of Existinlr Eleetronie Chanl!eable COpy Skns, Eleetronie Craphie Display Skns, Video Displa'/ SiEns, Flashinl! Sil!ns, and Multi Vision Sil!ns on All Sizes in "A.ll Sil!n Distriets far the Period of One Year ARDEN HILLS CITY COUNCIL - JANUARY 29, 2007 6 Moved to Consent Agenda. B. Motion to Approve Planninl! Case 06-035, Variance for John and Jeri Huvett at 3203 Shorewood Drive, based on the Findinl!s of Fact and the Submitted Plans as Amended bv the Four Conditions in the Januarv 29, 2007 Planninl! Case report Mr. Lehnhoff requested Council consider a motion to approve Planning Case 06-035, Variance for John and Jeri Huyett at 3203 Shorewood Drive, based on the Findings of Fact and the Submitted Plans as amended by the Four Conditions in the January 29, 2007 Planning Case report. MOTION: Councilmember McClung moved and Councihnember Grant seconded a motion to approve Planning Case 06-035, Variance for John and Jeri Huyett at 3203 Shorewood Drive, Based on the Findings of Fact and the Submitted Plans as Amended by the Four Conditions in the January 29, 2007 Planning Case Report. The motion carried unanimously (4-0). C. Consider a Motion to 1'.dopt a Poliev far Plaeinl! Planninl! Cases on the Consent Calendar Based on our Four Criteria in the Ja-auarv 29, 2007 Memorandum Moved to Consent Agenda. D. 2006 Communitv Development Department Year in Review Ms. Barton reviewed the Community Development Department highlights for 2006. E. 1. Adoption of Resolution 07-27: Orderinl! Preparation of a Feasibility Report for Asburv Avenue and Ridl!ewood Road from City limits to Glenhill Road 2. Approval of a Construction Al!reement with the City of Roseville Councilmember Holmes arrived at 8:30 p.m. Ms. Giga stated the City of Arden Hills has received a request from the City of Roseville regarding its next area for street reconstruction, the Asbury A venue/Ridgewood Road neighborhood (Roseville's "Neighborhood 10"). City limits are midblock; some properties are even divided by the border. Roseville would like Arden Hills to consider the option of extending the project up to Glenhill Road, which would include approximately 300 feet of Asbury Avenue and 400 feet of Ridgewood Road located within Arden Hills. Staff recommended the Council authorize preparation of the feasibility report and approve the construction agreement with the City ofRoseville for the proposed improvements. MOTION: Councilmember Holden moved and Councihnember Grant seconded a motion to adopt Resolution 07-27: Ordering Preparation of a Feasibility Report for Asbury Avenue and Ridgewood Road from City limits to Glenhill Road and the approval of the Construction Agreement with the City of Roseville. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - JANUARY 29, 2007 7 8. UNFINISHED BUSINESS A. TCAAP Ms. Barton updated on the Council on recent TCAAP developments. 9. COUNCIL REOUESTS A. Councilmember Holden asked if they could get the 2006 Annual Fire Report specific to Arden Hills. B. Councilmember Grant welcomed the new Finance Director. C. Councilmember Holmes states she had forwarded to Council the TCAAP newsletter draft and requested Council's comments on this. She asked ifthe TCAAP committee needed to review the newsletter. Ms. Barton responded the Master Development Advisory Group would not be involved in the TCAAP newsletter draft or reviewing the newsletters. Councilmember Grant stated the Council was adjourning to a closed session to discuss the TCAAP Offer to Purchase pursuant to MS 13D.05 SUED 3.b. MOTION: Councilmember Grant moved and Councihnember Holden seconded a motion to adjourn to a closed session to discuss the TCAAP Offer to Purchase pursuant to MS 13D.05 SUED 3.b. The motion carried unanimously (5-0). .~ ~ / Stan Mayor ?'--.----------.-- adjoumed the Regular City Council Meeting at 8:44 p.m. ~~Jlj;J~ Michelle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 12, 2007 at 7:00 p.m. at the Arden Hills Council Chambers.