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Home My WebLink AboutCCP 12-29-2006 Mayor: .~ 1245 W. Highway 96 Geyerl)' Aplikowski ~~JfILLS Ardcn Hills. Minnesota COllncilmembers: 55112 Dayid Grant Arden Hills City Council 651.634.5120 Grenda Holdcn www.ci.ardcn-hills.mll.lIs Gregg Larson MEETING Vinccnt Pellegrin Friday December 29, 2006 City Visioll A strong community that valucs our unique cnvironmcnt, our fiscal soundncss, and our tradition as a desirable city in which to live, work, and play. City Council Meeting Convenes 5:00 PM Call to Order PLEDGE OF ALLEGIAl'ICE I. APPROVAL Oli' AGENDA 2. APPROVAL OF MINl:TES A. No Minutes for Approval 3. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar A. No Consent Agenda hems forma!. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be rm10ved from the gcneral order of business and cunsidered separately in its normal sequence on the agenda. 4. PULLED CONSENT ITEl\lS Those items that arc pulled from the Consent Calendar will be remuved trom the general order of business and considered separately in its normal sequence on the agenda. 5. PIJHLlC INQnRIES/Il\'FORMATlONAL Public Inquiries/Informational is an oppurtunity for citizens to bring tu the Council's attcntion any items not currently on the agenda. In addressing the Council, plcase state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 6. PUBLIC HEARINGS 7. NEW BUSINESS A. Motion to Approvc the Appointment of a Ncw Finance Michelle Wo/je Director and Authorize the City Administrator to Negotiate Salary and Benefits \vith the Sdccted Candidate 8. lTNFINISIIEI) BUSINESS 9. COl1NCIL CO!\IMENTS AND REQlIESTS AD.JOlTRN ~ --A.~_HILLS City ot Arden Hills _._- _u_._ "---.-- -- Request for Counci 1 Action -.- - .--....- ==--~.~..-- Prepared by: SPJ Agenda Item 6.A. Dept.: Admin Council Mtg. Date: 12/29/06 Motion to Approve the Appointment of Amv Hove as the City's Finance Final Action Needed By: 12/29/06 Director/Treasurer Budgeted Amount: Q Actual Amount: Q Funding Source: NA = .. --- -- --..- -----.------- 0__... ..............._ Council Action Request: Motion to Approve the Appointment of Amy I love as the City's new Finance Director and Authorize the City Administrator to Negotiate Salary and Benefits with the Selected Candidate. Staff Recommendation: Motion to Approve the Appointment of Amy Hove as the City's new Finance Director and Authorize the City Administrator to Negotiate Salary and Benefits with the Selected Candidate. Advisory Commission Action: Commission Date Action Planning mNotApplicable PTRC ...N()t Applicable Not applicable Supporting Documents (which are attached to this Action Form): IZI Memo/Letter: Memo from Schawn Johnson, Assistant City Administrator dated December 29, 2006 D Resolution (No. ) D Ordinance (No. ) D Engineering Recommendation: D Attorney Recommendation: D Other: Financial Implications: Administrator/Staff Comments: Page 1 of 1 ~ ~HILLS MEMORANDUM DATE: December 29,2006 Agenda Item 6.A. TO: Honorable Mayor and City Council Members FROM: Michelle A. Wolfe, City Administrator Schawn P. Johnson, Assistant City Administrator SUBJECT: Appointment of Amy Hove as Finance Director/Treasurer BACKGROUND The position of Chief Financial Officer/Treasurer became vacant when Murtuza Siddiqui accepted a position with Metropolitan State University in August. The City received eight applications for the open position. Five candidates were selected to participate in the first round interviews. The first round of interviews was conducted by the City Administrator, Roseville Assistant Finance Director and the Assistant City Administrator. After reviewing the five candidates, City staff elected to pursue two candidates. The top two candidates were asked to participate in a personnel assessment session with a ce11ified psychologist. The intent of the personnel assessment was to detennine the candidate's abilities, attitudes, and personality characteristics as it relates to the Finance Director/Treasurer position. The second rounds of interviews were conducted on December 29th. The interview panel included City Administrator Michelle Wolfe, Assistant City Administrator Schawn Johnson and Elizabeth Diaz from Ehlers & Associates. DISCUSSION The recommended candidate is Ms. Amy Hove. Ms. Hove has a Bachelor's Degree from Luther College in accounting and a Certificate in Human Resources Management from Hamline University. She is also a member of the Govemment Finance Officers Association. She is currently employed by Goodhue County as the Chief Deputy Auditor/Treasurer. In that capacity she is responsible for coordinating the annual financial statement, audits, general ledgers, and the development of financial policies and procedures. Prior to her work with Goodhue County, Ms. Hove worked as an Accountant for Red Wing Publishing. She was responsible for overseeing monthly joumal entries, financial reports, and inventory supplies. Ms. Hove has a solid background in the finance and accounting field and has indicated a strong interest in this position with the City of Arden Hills. City staff has completed reference checks Page 201'2 on Ms Hove, and the responses received from her previous employers and colleagues have been very favorable. RECOMMENDA TION Motion to Approve the Appointment of Amy Hove as the City's new Finance Director and Authorize the City Administrator to Negotiate Salary and Benefits. .-.--.. ..------ .-.-----.. -.---.-...-----....---- ....-.-.--.. .-- ...-...--.-.... --- _____n.__. Amy J Hove N3251 850th Street Hager City, WI 54014 Home: (651) 764-2907 Work: (651) 385-3043 Email: amyhove@dishuo.us EDUCATION 1992-1996 LUTHER COLLEGE Decorah. IA B.A., Major: Accounting. Minor: Economics EXPERIENCE I 998-present GOODHUE COUNTY Red Wing, MN Chief Deputy AuditorlTreasurer-Accountant . Prepare the annual fmancial statement for Goodhue County, coordinate the annual audit, review Management's Discussion and Analysis for accuracy. . Maintain a complete set of journals, ledgers and other financial records as dictated by GASB principles and as mandated by the State of Minnesota. . Monitor countywide revenues and expenditures to ensure fiscal responsibility and control. Report and investigate any unusual activity. . Coordinate and report all of Goodhue County's debt obligations, prepare various schedules in accordance with the retirement of debt . Supervise, review and correct accounting work: done by Auditorffreasurer Office staff and other county accountants in accordance with GASB and the Office of the State Auditor. . Direct, supervise, hire, discipline and coordinate training for all Auditor/Treasurer personnel. . Assist in the development and implementation of fmancial policies and procedures. . Implement and oversee all new collection processes to ensure proper controls and procedures. . Manage. report and review all capital asset accounting processes to ensure compliance with new GASB 34 requirements. . Prepare and publish annual budget summary. report annual County Summary Budget information to the State. design and prepare countywide quarterly budget reports for management, the budget committee and the County Board. . Prepare annual departmental budget, review and advise management in budgetary matters and fiscal responsibility. . Invest county funds. analyze cash flow processes and returns on investment. . Direct all county election processes, including but not limited to: candidate filings, publication oflegal notices, ballot programming and ordering. election judge training, results posting, election night coordination. 1997-1998 RED WING PUBLISHING Red Wing, MN Accountant . Prepared monthly journal entries. reconciliations, fmancial reports, etc. . Entered. reviewed and adjusted budget figures. . Managed inventories for various subsidiaries. . Assisted controller with financial reporting. . Coordinated adoption of new financial software. MEMBERSHIPS Association of Govemment Accountants (AGA) REFERENCES Available upon request. ---. --.---.--. --- '... - .-. -._-- .-. -.-- . ..--..---.-.-- . . .---.-. .--.------- Amy J Hove N3251 850th Street Hager City, WI 54014 ., Home: (651) 764-2907 Work: (651) 385-3043 Email: amyhove@dishup.us , t EMPLOYMENT REFERENCES: Bradford R. Johnson Director of Finance & Operations Red Wing School District Address: 2594 Pine Ridge Blvd Red Wing, MN 55066 Home: (651) 385-9343 Work: (651) 385-4500 Thomas Nesseth, CPA Senior Local Government Auditor State of Minnesota Address: 15016 Keller Lake Drive Burnsville, MN 55306 Home: (952) 997-3894 Work: (651) 284-4137 Jeffrey C. Cole Retired -- Former Auditor/Treasurer Goodhue County Address: 1581 Woodland Drive Red Wing, MN 55066 Home: (651) 388-6256 PERSONAL REFERENCES: Reverend Thomas Johnson Assembly of God Church Red Wing, Minnesota Address: 240 Spates Avenue Red Wing, MN 55066 Work: (651) 388-3303 Betsy Genz 'Nurse Consultant . State of Wisconsin Address: 918 Schwnann Street Sun Prairie, WI 53590 Home: (608) 837-3945 Work: (608) 267-9590 ._------... .--" ._.~. -'~~' ..--.-.----.--....--.---.. ----"..---.-- -...-.-..-. ----- --..---...--.-".-.-..--'" ...-.-...------ ... --------- -Offic~lJ~~Only-- ---1 ~ Date R<::ceived: J ,.-A RDEN HILLS Application for Employment Interv~ew ~~te. - - - - --- -= ~ ~~/ Intervlew11me: , We welcome you as all applical:t for employment with the City of Arden BiBs, Minnesota_ Your application will be considered with others in competition for the position in which you are interested. It is the policy and intent of the City of Arden lIills to provide equal opportunity employment to all persons. l1]is policy prohibits disc.imination beca:Jse of race, color, sex, J:ational origin, political affiliation, place of residence, marital status, sexual preference, status with regard to public assistance or disability, as is ; consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. 111is policy applies to all.' phases ofpel1nanent and parHime employment. All infonnation contained in or connected with this application will be considered personal and confidential and will be used only in conjunction WIth your possible employment by the City of Arden Hills. Please fumish us with complete information as outlined in this application. You are encouraged to attach any additional information or materials, which you believe qualify you for the position for which you are applying. Please print neatly in ink or use a typewriter. General Information Position Applying For: Finance DirectorfTreasurer Job Status Desired: -LFull-Time Part-Time _Tempordry _Seasonal Date Available to Start: Negotiable Last Name::' '. .-., <FlrstNiime:uM.I.: . . Hove Amy J .Stre~(Addiess::- .. . Cit : ' County: --------.-----,,-.-:State~-Zi. : Home Phone No.: N3251 8501' Street Hager City Pierce WI 54014 (6Si)764-290Tu-- -".-. Are you under 18 years of age? Yes X No Are you willing to work overtime if required? X Yes No Are you a Unitt:d States Citizen OR, ifnot, do you have permission to work ill this county? X Yes No Education/Training How many years of education have you had? 1-12 13 14 15 X 16 17 18 19 20+ .:. .......,: ::;):::C:::'.,~:?f::,::..;:.:::':;;':~::;:~~:~~~i:~~~~::~::~~~e~::>;.i8,:,!~j\H:\:!~\:\)[i;i!!@,rn!\~1?,1Ij~1~~~\jl~!WjMrwm~W~r~:~~::~Itc'afii')., :_,....,:.,... .. (:~~!~f:(;,:;>:::::.;. :. High SchoollGED: Central High School II.S. Diploma Various Red Wing, Minnesota College or University: Luther College B.A. Major: Accounting Decorah, Iowa Minor: Economics College or University: Hamline University Certificate in Human Resource Human Resource , St. Paul, Minnesota Management Management Graduate School: ---...----- -------- Technical: I ___ ____ I _._.__ Technical: I _____.___. -_ City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112 * (651) 634-5120 --.----- .--" .-'- ..-- ."-' ........- -_.- .--. ....--.- ..- ....- ----.. ..- ..--.--.. .-..--- ___. ._.___, ._._ u__.__'._,__" __.____..n ----- - List any correspondence courses, special courses, seminars, workshops, and/or training programs you have attended, Of registrations, licenses, or certificates you have that m.ight relate to this position_ Please review the job description before responding. _Government Finance Officers Association: -.- * Accounting for Capital Asset,> -. * IIlt~nnediate GQ.vernmentatAg~Q.1dlJtiml; .- * Advanced Financial Reporting Driver's License Information Do you bave a valid driver's license? X Yes No Driver's License No.: H 100-0107-3833-01 -- - State of Issuance: WI Class: _-1L____ Expiration: 9/13/2013 Have you had any moving violations in the last five (5) years? Yes X No If yes, please explain: .--. -- -..-. -- Have you had any convictions for which a jail sentence was, or could have been imposed? Yes X No If yes, please explain: -- --'. ~-----_._. _. Clerical and Accounting Positions Only Typing WPM: -_.- Can you operate: __Dictation Equipment __ X __Personal Computer/Word Process; Brand:~Micro_~oft Word ----.. Check other office equipment you can operate proficiently: ~Copier ~]ax ~_ Telephone Console ~lO-Key Adding Machine ---.-.--- Other: .- ---.-- List any computer software you can operate proficiently: Affiliated Computer Systems: Capital A$set System, Property Tax Recap SysteJl].,.Trea~l!IIT:s Financial System Integrated Financial System .-..-------.- Department of Revenue Refund Processing Module (Revenue Recapture) Minnesota State Auditor Financial Statement Software Package Minnesota Statewide Voter Registration SY~J~mJSYRS) ______ - Springsted Financial Model < Wells Fargo Commercial Electronic Office Program Labor and Skilled Trade Positions Only Apprenticeship(s) served or trades teamed: .-----.- .---- List all machines and equipment that you have experience operating: _'n____ -- City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112 * (651) 634-5120 ___. ..___________. __.__ . n_._____.._.____n_ .._____ _....__._ ...__ .._._ ___.___.__ _._ .._.._ ..____..._.._..._ --______._.._.... .-. --.. - --..-. .-..-- Employment History' Experience and training ratings are determined by this information. Please be complete. List most recent employers first. (Use additional' shccts if necessary.) ~:;~~~:r~~:~~:Potoy,~r ..... .. ;":'. .... - . ------- . ... >,'. ._ ..:,::,;_,;.,.\>::' ~:)::;.:.:' ....... ... .--- ...... ~- .~ Address City State Zip 509 W 5tl1 Street Red Win~_._ MN _ 55066_ Supervisor Title & Name Phone No. May we contact? Finance Director, Carolyn Holmsten to start 10/30/06 (651) 385-3e43 '30.).\ Yes X No Dates of Employment Hours Job Title Last Salary or Hourly Wage 12/1998 to present Worked/Week Chief Deputy Auditor/Treasurer, $26.53/hour' 40 hours/week Currently Acting Auditor/Treasurer ---_. .------ Reason for Leaving: Currently employed with Goodhue County , Specific Duties: Prepare annual financial statement, schedule annual audit, review MD & A for accuracy. Monitor countywide revenues and expenditures to ensure fiscal responsibility and control. Coordinate and report all of Goodhue County's debt obligations. Implement and oversee all new collection processes to ensure proper controls and procedures. Prepare and publish annual budget summary, report annual County Summary Budget to state. Design and prepare countywide budget and financial reports. Invest county funds, analyze cash flow processes, returns on investment. , Direct all county election processes. - - Empl()yer,.:...... ...:._ ,.,-.: --.. .'_ . .. .:,'i:." . ,Red Wing Publishin$W()i!lief1)'~edWing P~blishiB~ep1ibiid~riEagle) . ____________ Address City State Zip 433 W 3rd Street Red Wing MN 55066 Supervisor Title & Name Phone No. May we contact? Controller, James Becker (651)388-5000 X Yes No Dates of Employment Hours WorkcdIWeek Job Title Last Salary or Hourly Wage 12/1997 to 12/1998 40 hours/week Accountant $10.50 (est.) Reason for Leaving: Employment opportunity with Goodhue County Specific Duties: I Prepared monthly journal entries, bank reconciliations, financial reports, etc. Entered, reviewed, and adjusted budget figures. Managed inventories and capital assets for various subsidiaries. I Coordinated adoption of new financial software._J City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112 * (651) 634-5120 -.--..---....---- ----.--.-...- ___u_____....__ - ...-- .. .-..-----.-- ------.._-.- ----------.- - - -.--- .-.- Employer Treasurer Island Resort & Casino Address State Zip -..-..------- City 5734 Sturgeon Lake Road Red Wing MN 55066 1-------.-- Supervisor Title & Name Phone No. May we contact? Audit Supervisor & Controller (651) 388-0083 X Yes No Dates of Employment Hours W orkcd/W eek Job Title Last Salary or Hourly Wage 12/1996 to 12/1997 40 hours/week Soft Count & Auditor $9.00 (est.) Reason for Leaving: Looking for a more stable work environment. ---..--_..,~_..__.__. Specific Duties: Audited all casino functions. Prepared, reviewed and edited all audit procedures in the department. Assisted controller with financial reporting. COlll1ted all cash received from blackjack locations and slot machines. ..- i -- .-.------- Employer ----.-------.---- .-.,- ---..---.-.-. Address i City State Zip I I , Supervisor Title & Name Phone No_ May we contact? ( ) Yes No .0.- _____._ . Dates of Employment Hours W orked/W eek Job Title Last Salary or Hourly Wage .---. ----. _._ ___0 Reason for Leaving: .--. Specific Duties: I Have you ever been terminated from a previous employer? Yes X No If yes, state the name and address of company, date of determination, and reason for tennination (do not include layoff or staff reduction). --- ._-~ --- - ---.--.---- ----_. -...-.--- City of Arden Hills" 1245 West Highway 96, Arden Hills, MN 55112" (651) 634-5120 -..- -...... .__ ___.____ '_'__.' _n_ .__._ .._...___. .___.._____ ---------..-----.-...---..- Supervision Have you ever supervised people? X Yes No Company Name __ Goodhue O!.L1n!L_____._ ____ _ '.-." -----.-.- Check the functions you have perfom1ed as a supervisor: .x. Interviewed Candidates _X _ Conducted Performance Appraisals X Disciplined Employees _lL Hired/RecoITunended for Hire l Recommended Salary Adjustmcnts _X_ Terminated Employees .X_ Established Objectives Military Experience Complete tllis section only if you served in the U.S. Armed Forces. --. -- Describe yuur duties and any special training Branch of Service Period of Active Duty From To --....-.----.-.- - Rank at Discharge Type of Discharge Date of Final Discharge --------.-.. V olunteerfU nsalaried Experience ------._---- ____~.._..~___o_..______.__._.__... --.---.... .---.--..---- _..-- Volunteer Organization Position Held Street City I State I Zip ._- Immediate Supervisor Phone No_ ( ) -_.------------- Dates of Participation Hours Pcr Week .'__.0__.- -- .- -'.---.--'-'-.. Skills Learned .--- ---- _.. --- -- - Volunteer Organization Position Held I ----- Street City Zip '? -.---- I Immediate Supervisor I Phone No. ( ) _.-- --..------------ Dates of Participation Hours Per Week -----.....--. -. Skills Learned -~.._- ...- .~ Accommodations Do you have any physical or health linlitations that would require special or reasonable accommodations by the City: Yes X No If yes, please describe the nature of the acconunodation: ______n -.----.---. '---.-.--. -...- Employment of Relatives List any relatives currently employed hy the City of Arden Hills E------ - --- I Relationship To You ----.--. ..------ l Name - -- - - ---._----- .-.- City of Arden Hills *1245 West Highway 96, Arden Hills, MN 55112" (651) 634-5120 __._ __. - - ____ ___ - _______u _ .__. n______.__.._______ .__. __ ._________ __._. __. .__.__...._.____.__ .___...__ ...____....__ ___ Personal References (Not former employees or relatives) N.m...d O,~p.ti.. . ... Ad~''''. ... J Phon'N.""'''---- Bradford R Johnson 2594 Pine Ridge Blvd - Home: (651) 385~9-34~- Director of Financc/Opemtions-Red Wing School District Red Wing, MN 55066 Work: (651) 385-4500 (Fonner Goodhue County Auditorrrreasurer) _.--- Thomas Nesseth 15016 Keller Lake Drive Home: (952) 997-3894 Senior Local Government Auditor -- State of Minnesota Burnsville, MN 55306 Work: (651) 284-4137 _ . Jeffrey C Cole 1581 Woodland Drive Home: (651) 388-6256! Retired - Fonner Goodhue County Auditorrrreasurer Red Wing, MN 55066' ----.-.-.--..----.---.----.---- -----.---..-- .- -- -----..--- ... Thomas Johnson 240 Spates Avenue Work: (651) 388-3303 Reverend-Assembly of God Church, Red Wing Red Wing, MN 55066 -- -- -------- _.- Betsy Genz 918 Schumann Street Home: (608) 837-3945 Nurse Consultant - State of Wisconsin Sun Prairie, WI 53590 Work: (608) 267-9590 Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Govermnent Data Practices Act requires that you be mformed of the purposes and intended uses of the infonnatioll you provided to the City of Arden Hills during the application process or during employment. Any information about yow.self that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City, it may mean your application will not be considered. You are hereby advised that, under Minnesota law, the following information given by an applicant is considered to be public: veteran status, relevant test scores, rank on our eligible list; job history; education and training; work availability_ As an applicant, your name is considered Plivate until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist" means an individual who is selected to be interviewed by the appointing authority prior to selection. The data conceming you, which is placed in your application folder or in your personnel file and which is not listed as public, is private. This private date will be shared with you and those members of the City staff who need it to process the application, update your personnel record, evaluate your work performance and if you are handicapped, provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information; and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself, as well as your social security number, is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not, and is not intended, to be a contract for employment. In the vent of employment, I understand that false or misleading information given in my application, or interview(s), may result in discharge. I understand also, that I am required to abide by all rules and regulations of the City. I certify that I have read the "Notice to Application" regarding the Minnesota Data Practices Ace (MN Statutes 1301-1390), and I understand my rights as a subject of date. Appli'=l Sig..nure Ci;;~S ~ Highway 96,~en H"i~, MN 5511:~;~' )-;,;:~,:~----