HomeMy WebLinkAboutCCP 11-27-2006
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Ma~'or: 1245 W. Highway 96
Reverl~' Aplikowski ~~HILLS Arden Hills, Minnesota
55112
('ouncilmelllbers: 651.634.5120
David Grant Arden Hills City Council www.cLanlcn-hills.mn.us
llrenda Holdcn I
Grcgg Larson REGULAR MEETING
Vincent })cllcgrin
Monday
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Novembe,r 27, 2006
City ,Vision
:\ strong community that values our unique em'ironment, ollr fiscal soundness,
and our tradition as a desirable elt in which to live, work. and la .
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Ag~nda
City Council Meeting Convenes 7:00 PM
Call to OrcJer
PLEDGE OF ALLEGIA]\"CE
I. APPRO V AL OF AGENDA
2. API)ROV AL OF MINUTES
A. November 13, 2006 City Council Meeting
B. October 16.2006 City Council Work Session
3. CONSENT CALRNI>AR ThoJe items listed under the Consent Calendar are considered to be routine by
the Gity Council and will be enacted by one motion under a Consent Cakndar
A. Claims and Payroll format. There will be no separate discussion of these items, unless a Council
B. Motion to Appron: Payment #5 to Amt Member so requests, in which cvent. the item will be removed from the
general order of business and considered separately in its normal sequence on
Construction in the Amount or the agenda,
$237.186.36 for the 2006 I'MI' I
Ridgewood Neighborhood Project
C. Motion to Approve the 2007 Liquor
Licenses
D. Resolution 06-53: Adopting the 2007 City
Council Meeting Schedule
F. Motion to Approve the Payment or
570,000 to the Lake Johanna Fire
Department for the City's Contribution
Toward the Purchase of a Fire Engine
Fl. Motion to contract \vith MMKR for
Auditing Services as Outlined in the
Proposal from l'vlMKR dated July 19,
2006 and at the Annual Costs of $24.750.
$25,500, $26,300 ror the Ycars 2007.
2008,2009
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Arden Hills City Council Agenda
November 27.2006 .
F2. Authorize the City Administrator to
Execute the Annual Engagement Lettcr
for said Services for the Years Ending
2006,2007, and 2008
G. Motion to Approve Extending the
Deadline for Filing the Final Plat
Application for the Preliminary Plat
Approved in Planning Case 06-013,3685
& 3695 New Brighton Road, Until
December 3 I , 2006, Subject to the
Original 17 Conditions and 1 additional
Condition
4. PULLED CONSENT ITEMS Those items that arc pulled from the Consent Calendar will be removed from
the general order of business and considered separately in its nonnal sequence
on the agenda.
5. PUBLIC INQUIRIES/IN}'ORMATIONAL Public lnquiries/lnformationaI is an opportunity tor citizens to bring to the
Council's attention ~Uly items nol currently on the agenda. In addressing the
Council, please state your name and address for the record, and a brief
summary of the specific item being addressed to the COllneiL To allow
adequate time for each person wishing to address the Council, we ask that
individuals limit their conTInents to three (.\> minutes. Written documents
may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
6. I)UBI.JC HEARINGS
7. NEW BlJSINESS
A. Motion to Approve Planning Case 06-033: PUD Amendment James Lehnhoff
& Site Plan Review for Boston Scientific at 4100 Hamline
Ave N Suhject to 12 Conditions
B. Motion to Approve Planning Case 06-028: Site Plan Review James Lehnl/(~U'
for Hien Ngo & Nguyet Kyat 3433 Lake Johanna Blvd.
Subject to 11 Conditions
C Motion to Authorize City Staff to Apply for a Grant through Michelle Olson
the Safe Routes to School with the Minnesota Dcpartment of
Transportation
D. Motion to Approve the Reviscd Parks, Recreation and Michelle Olson
Community Building Strategies for the City of Arden Hills
E. Motion to Approve Af,rreement for Law Enforcement Services AJichelle Wo(fe
with the Ramsey County Sheriffs Department for the Period
Commencing January I, 2007 to December 31, 2009
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Arden Hills City Council Agenda
November 27,2006
8. llNFINISHF:1l BUSINl<~SS
A I. Motion to Approvl? the Addition of the Following Streets for Kris Gi"a
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Consideration in thl? 2007 PMP Feasibility Report: Briarknoll
Circle, Briarknoll Drive, Dawn Circle (cast), Royal Lanl?, Karth
Lake Circh:
A2. Motion to Approve Resolution 06-61: A Resolution Ordering Kris Gi}!<1
Prcparation of Feasibility Reports for the 2007 Pavement
Managcment Program
B. Motion to Receive thl? Economic Devclopment Strategic Plan Karen Barton
C. TCAAP-VerballJpdate Karen Bar/oil
9. COllNCIL COMMF:NTS AND REQUESTS
ADJOURN
CLOSED SESSION:
Immediately Following the Regular City Council Meeting:
1. Status Discussion Regarding Rochon Corporation/City Hall Arbitration/Mediation Case - Pursuant to 1\IS
13D.05 SlTRD J.b
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Page 1 of 1
. Jackie Freppert
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From: Jackie Freppert
Sent: Wednesday, November 22, 20062:00 PM
To: bob,fletcher@co,ramsey,mn.us; bulletin@lillienews.com; cwilson@ctv15.org;
dorrick@pioneerpress,com; dprobst@mspmac.org; focus@mnsun,com; kmaltman@msn.com;
mlsmith@startribune.com; smora n@startribune,com; ssch roeder@smithmicrotech.com;
timesaver02@aol.com
Subject: Agenda for 11/27/2006 CC Meeting
Jackie A. Frcppcrt
Office Support Specialist
Phone 651.634,5130
Fax 651,634.5137
jackie, freppert@ci.arden-hills,mn,us
I/'{WW.,Qi .Qrd_en-.::-hills,ml], u_s
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11/22/2006
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~~~ILLS
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
NOVEl\lBER 13,2006; 7:00 P.M.
ARDEN HILLS CITY COUNCIL CHAMBERS
PLEDGE OF AI.LEGIANCE
CALL TO ORDER/ROLL CAI.L
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to ordcr thc
rcgular City Councilmccting at 7:02 p.m.
Prcscnt: Mayor Bcverly Aplikowski, Councilmembers David Grant, Gregg Larson,
. Brcnda Holden, and Vincent Pellegrin.
Absent: None.
Also present were City Administrator, Michelle Wolfe; City Attomey, Jerry Filla; Public
Works Director, GrcgOlY Hoag; Community Development Director, Karen Barton; City
Engineer, Kris Giga; Assistant City Administrator, Schawn Johnson; City Planncr, James
Lchnhoff; Parks and Recrcation Managcr Michelle Olson; and Rccording Secretary,
Kathleen Altman.
1. APPROV AL OF l\JEETING AGENDA
MOTION: Councilmembcr Larson movcd and Councilmember Holdcn seconded a
motion to approve the mceting agenda as revised. The motion carried
unanimously (5-0).
2. APPROV AI. OF MINUTES
A. October 30, 2006 City Council Meeting
MOTION: Councilmembcr Holden moved and Councilmcmber Grant seconded a
motion to approve the Octobcr 30, 2006 City Council Mceting Minutes as
. prcsented. Thc motion carried unanimously (5-0).
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ARDEN HILLS CITY COUNCIL - NOVEMBER 13, 2006 2
3. CONSENT CAL}:NDAR .
Claims and Payroll
a.
b. Motion to Approve Payment #3 to Margolis Company in the Amount of
$1,591.93 for the CSAH 96 Landscape and Irrigation Improvement Project
MOTION: Councilmember Larson moved and Councilmember Grant seconded a
motion to approve the Conscnt Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
( 5-0).
4. PULLED CONSENT ITEMS
None.
5. PUBLIC INQUIRIES/INFORMATIONAL
None.
6. PUBLIC HEARINGS
None.
7. NEW BUSINESS .
A. Resolution 06-52: Certifvine the 2006 Citv of Arden Hills Municipal Election
Canvass Results
Mr. Johnson stated members of the City Council are required by State Statute to certify the
results of the Municipal Election to the Ramsey County Auditor within seven (7) days of the
General Election. He recommended Council approve the Resolution.
MOTION: Councilmember Larson moved and Council member Pellegrin seconded a
motion to approve Resolution 06-52: Certifying the 2006 Arden Hills
Municipal Election Canvass Results. The motion carried unanimously (5-
0).
B. Motion to Approve Staff's Recommendation Rel!ardine the 2007 Cclebratine Arden
Hills Event
Ms. Olson stated at the September 14,2006 Council Work Session, staff presented a recap of the
2006 Celebrating Arden Hills Event with a budget summary. At that time, staff asked for
dircction for the upcoming 2007 event. The City Council consensus at that meeting was for staff
to plan a condensed version of the event for 2007 in order for the future of the event to be .
. ARDEN HILLS CITY COUNCIL '. NOVEMBER 13,2006 3
eval uated further. She reviewed stairs recommendations on how to proceed f()r this ycar's
. evcnt.
Mayor Aplikowski stated she would be voting no on this because this was not the purpose of the
Arden Hills Event.
MOTION: Councilmcmber Larson moved and Councilmembcr Pellcgrin seconded a
motion to approve staff s recommcndation regarding the 2007 Celebrating
Arden Hills Event. Thc motion failed (2-3 Councilmembers Grant,
Holden, and Mayor Aplikowski opposed).
C. Motion to Approve Ordinance #381 to Update and Re-codifv the Zooin2
Re2ulations into Chapter 13: Zonin2 Code of the Official Citv Code of Ordinances
Mr. Lehnhoffrequested Council considcr a motion to approve Ordinance #381 to update and re-
codify the zoning regulations into Chapter 13: Zoning Code of the official City Code of
Ordinances. He reviewcd the changes bcing requcstcd.
Councilmember Larson requested staff add a delinition for noxious weeds.
Councilmember Holden stated she had a conccrn regarding the 4/5 votc. She stated that was
the only part she would not support.
. Couocilmember Grant stated hc believed thc PUD process should require a 4/5 vote.
Councilmember Holden stated she was opposed to all three 4/5 vote.
CouncilmemberLarsoll askcd statl' for an cxplanation as to why this made sense. Mr.
Lehnhoff rcsponded staff was not specifically recommcnding this, but this was one of the cases
where the City currcntly deviates from State Statutcs and that was the reason this was being
proposed as an option.
Mayor Aplikowski stated she believcd this was a good move for the City and when the full
Council was not in attendancc it made it extremely difficult to get the entire Council thinking the
same. She statcd she did not have a problem with this.
MOTION: Councilmember Holdcn moved and Councilmember Grant scconded a
motion to removc Section 1355 items 20, 21, and 22 from Planning Case
06-034.
City Attomey Filla stated most cities had a 4/5tl1 vote, but it was not rcquired and if they chose to
keep the 3/5111 vote they could.
The motion carried (4-1 Mayor Aplikowski opposed).
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ARDEN HILLS CITY COUNCIL - NOVEMBER 13, 2006 4 .
MOTION: Councilmember Holden moved and Councilmember Larson seconded a .
motion to approve Ordinance #381 to Update and Re-codify the Zoning
Regulations into Chapter 13: Zoning Code of the Official City Code of
Ordinances with the 26 changes with the exception of 20-22. The motion
carried unanimously (5-0).
MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a
motion to adopt the Ordinance summary with the 26 changes with the
exception of20-22. The motion carried unanimously (5-0).
D. Motion to Authorize City Staff to Applv for a Grant throu2.h the Minnesota DNR
Local Trail ConnectionPro2.ram and Authorize City Staff to Bud2.et from the Park
Fund in 2007 $38.500 in Expenditures and $16.750 in Revenue
Ms. Olson statcd the Tony Schmidt Underpass trail project was recently completed by Ramsey
County Parks and Recreation. The Parks, Trails, and Recreation Committee (PTRC) has
requested staff apply for a grant through the Minnesota DNR Local Trail Connection Prof,Tfam to
connect this underpass trail to Perry Park. The grade up to Perry Park is a challenge and the
location indicated is the only fcasible area for ADA compliance. Staff has figured a preliminary
cost estimate for this trail segment at $38,500. There is a fifty percent cash match for this
program for eligible expenses. Therefore, if awarded the grant, the City must complete the
project and fully pay for it, produce documentation that shows actual expenditures and the City
will receive half of what was spent up to their grant award. Engineering fees are not eligible for .
reimbursement (estimated at $5,000). The PTRC did tentatively add this trail location to their
strategies at their October 17, 2006 meeting. The Committee will be bringing back revised
strategies, including this trail segment at the November 27, 2006, Regular City Council Meeting
for approval. The grant has a deadline of February 28, 2007, and the awards will be announced
sometime in July 2007. Staff does plan on bringing forward an official resolution to the City
Council supporting the completed grant application sometime in February 2007.
Councilmember Grant asked if staff intends to proceed with this project whether or not they
rcceivc the grant. Ms. Olson responded they would proceed if they did not reccive the grant.
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to authorize city staff to budget from the Park Fund in 2007
$38,500 in Expenditures and $16,750 in Revenue. The motion carried
unanimously (5-0).
MOTION: Councilmember Pellegrin moved and Councilmember Grant seconded a
motion to authorize city stafT to apply for a Grant through the Minnesota
DNR Local Trail Connection Program and Authorize city staff to budget
from the Park Fund in 2007 $38,500 in Expenditurcs and $16,750 in
Rcvcnue. The motion carricd unanimously (5-0).
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. D. Motion to Approve the Criteria for Placin2 Plannill2 Commission Cases on the
Consent Calendar at Future City Council Meetill2s
Mr. lJehnhoff statcd at the Septembcr 18, 2006 Council work session, the Council requested
staff prepare a set of evaluation criteria for determining if a planning case can bc placcd on the
City Council's consent calendar. Sincc many planning cascs are not controvcrsial and have a
unanimous recommendation from the Planning Commission, this step would increase the
efficiency of reviewing certain non-controversial planning cases at City Council meetings.
Mayor Aplikowski stated she was not in favor of this. She noted there have been times in the
past when the City Council did not agree \vith the Planning Commissions rccommendation.
Councilmember Larson stated it might be nice to movc thc Consent Calendar to follow the
public infornlational portion of thc meeting, which would givc Council the opportunity to take
thc item off of the Consent Calendar iftherc was someonc in attendance who wanted to speak on
an item. He stated he did not agrce with the criteria that the City Council liaison's
recommendation is rcquired for placing a planning case on thc conscnt calendar or not.
Councilmember Grant statcd it might bc a good idea to table this item until after the first of the
year when the new Council was in attendancc. He notcd the new Council might want to make
certain changes.
. Mayor Aplikowski recommended thcy vote this down and let staff bring it to the Council after
the first of the ycar.
Councilmember I.arson helieved they should vote on this now and just because there were new
people coming onto the Council should not be a reason to stop doing City husiness.
MOTION: Councilmember Grant moved and Councilmembcr Holden seconded a
motion to deny the Criteria for Placing Planning Commission Cases on the
Consent Calendar at Future City Council Meetings. The motion carried
(4-1 Councilmcmber Larson opposcd).
8. UNFINISHED BUSINESS
A. Citv Staff Response to Resident Concerns Re2ardill2 the 2006 PMP Proiect
Ms. Giga stated at thc October 30, 2006 Council Mecting, several residents presented some
conccrns regarding the 2006 PMP Improvemcnt Project. The first concern brought to the
Council meeting involvcs the intcrsection of Siems Court and Lake .I ohanna Boulevard.
Residents have indicatcd that there is difficulty in turning into Siems Comi off of Lake Johanna
Boulevard, completing the turn without encroaching into opposing traffic, and passing cars that
are at the intersection waiting to turn out.
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ARDEN HILLS CITY COUNCIL - NOVEMBER 13, 2006 6 .
She indicatcd the other two concerns regard tree removal and replacement throughout the .
neighborhood. First, the residents are requesting that at Icast an cquivalent amount of trees are
replaced throughout the neighborhood as wcre removed. The other concern about trees was thc
stability of the slopc along the west sidc of Sicms Court on the 1600 Lake Johmma Boulevard
property. The residents are requesting that a landscaping plan is prcpared and the hillside is
revegetated.
She reviewed her analysis and recommended the intcrsection of Siems Court and Lake Johanna
Boulcvard remain as constructed, with the possible addition of striping and a stop bar to delincate
the lanes. She recommended that additional trees and shrubs be addcd, but suggested that staff
receive additional quotes in an effort to gct lower prices.
Councilmember Larson stated he believcd the width of the intersection slowed people down.
He stated he was not sure they should add ycllow striping to the street because this was a
residential street.
Councilmember Holden noted she had driven this street and it was intimidating to drive this
prior to the bituminous being brought up to the curb.
Councilmember Grant stated he also did not think striping should be added. He believed it
would destroy the look and feel of the neighborhood. He stat cd he was in favor of adding
additional trees because the loss of the trees changes the character ofthc neighborhood.
Kathy Nelson, 3475 Siems Court, read from a prepared statcment outlining hcr opposition to .
the intersection. She noted the road would be even narrowcr in the winter whcn there was snow
on the ground. She stated her replaced driveway was not what they had previously. She
indicated they had an electrical cord cut which had not been fixed. She statcd she previously had
an aggregate sidewalk, which she did not have now. She requested that Council approve thc staff
recommendation of additional trees. She asked the City to considcr putting in additional trees as
well.
Bill Thornton, 3510 Siems Court, stated he has lived on Sicms Court for 20 years. He stated
the problem was not two parked vehicles approaching each other from opposite direction, but
rather the traffic moved fast in this area. He noted they had to slow down fairly dramatically now
to make the turn. He suggested they widen thc intcrsection so they did not have to make such
dramatic turns. He stated he would not be in favor of striping the road and did not believe it
would improve the condition of the road. He stated they did nced more trees addcd also. He
stated thc neighborhood wanted to sce as much replanting done as possiblc. He stated he wantcd
a nice mix and variety of trees put in. He stated from his personal perspcctive he would rather
see additional trees addcd than the road widened. He requcsted staff review the rc-forestation for
the hillside. He did not believe six trees wcre sufficient.
Steve Erickson, 3442 Siems Court, stated he sharcd thc same concerns. He asked Council to
consider the geometry of this intersection and that they tried to make the 90 degree connection in .
ARDEN HILLS CITY COUNCIL - NOVEMBER 13,2006 7
. too short of a length. He statcd he also wanted the trees replaccd. He stated he wanted thc
hillside maintained also.
\ViII \Vood, 3470 Siems Court, statcd he had submittcd an email to the City Engincer. He
stated the interscction was a safcty issue. He stated it was dif1icult to see up the hill. He stated
moving the road a little bit would make it easier to scc up the hill.
Mayor Aplikowski agreed it was a shock to the neighborhood at the devastation ofthe loss of
the trees.
Councilmember Grant asked if the $20,000 figure was for one side or both sides of the road.
Ms. Giga rcsponded it was for both sides of the road.
Councilmember Grant stated he was in support ofwidcning the strects bccausc this was a
safety issue. He statcd in the wintcr the road would be narrower and it was on a slopc. He
belicved Council needcd to send this hack to slaffto comc up with a solution to the intersection
Issue.
Mayor Aplikowski asked if they would have to go hack very far to get the slope wider. Ms.
Giga responded a typical car length was 20 fcet. so they may havc to go back as much as 100
feet.
. Councilmember Larson asked if the opening was widened. would they havc to do both sides of
thc road. Ms. Giga responded they could look at widening one sidc of the road only.
CounciImember Pellegrin stated he could sec a problcm with safety in thc winter. He stated he
was also concemed about the residcnts having to slow down too much to make the tum and this
was a safety issue. Councilmember Pellegrin also stated that making it wider and allowing
fastcr traffic could be a safety issue as \vell.
l\10TION: Councilmember Larson moved and Councilmcmbcr Pellcgrin seconded a
motion to request stafTtakc a look at \videning thc cntrance by widening
thc curb on the east side of the road and comc back to Council with plans
and cost.
Councilmember Grant made an amendment to instruct staff 10 look at both sides of the
interscction. Council member Larson accepted Couneilmcmher Granfs amendmcnt.
Ms. Giga noted with the seasonal change, no change to the intersection would bc made until
spnng.
Ms. Wolfe recommendcd slatf come up with two or three options, with one bcing what could be
done for $20,000.
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ARDEN HILLS CITY COUNCIL - NOVEMBER 13, 2006 8
Councilmember Larson suggestcd they hold off making any decision until spring aftcr the .
residents went through a winter with the interscction as long as they could not do the work until
the spring anyway.
The motion carried unanimously (5-0).
MOTION: Councilmembcr Grant moved and Councilmcmbcr Larson seconded a
motion to approve additional landscaping as described in stairs Novcmber
9,2006 report to Council. Thc motion carried unanimously (5-0).
B. TCAAP - Verbal Uvdate
Ms. Barton updated on the Council on reccnt TCAAP developments.
9. COUNCIL REQUESTS
None.
MOTION: Councilmembcr Grant moved and Councilmcmbcr Holden seconded a
motion to approvc the regular City Council mccting adjournment and the
Council proceed to a closed scssion to discuss pending issues with the City
Hall Arbitration pursuant to MN Statute and to discuss the 2006 PMP
assessment appeal. Thc motion carried unanimously (5-0). .
I\layor Aplikowski adjourncd the Regular City Council Mecting mecting at 9:20 p.m.
Beverly Aplikowski Michelle Wolfe
Mayor City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, November 27, 2006 at 7:00 p.m. at thc Ardcn
Hills Council Chmllbers.
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Approvcd:
CITY OF ARDEN HILLS, MINNESOTA
'YORK SESSION MEETING
OCTOBER 16, 2006; 5:00 P.M.
ARDEN HILLS CITY COUNCIL CHAMBERS
CALI. TO ORDER/ROLL CALL
Pursuant to due call and noticc thereof, Mayor Beverly Aplikowski callcd to order the
work session mecting at 5:05 p.m.
Present: Mayor Beverly Aplikowski, Councilmembers Gregg Larson, David Grant,
Brenda Holden, and Vincent Pcllegrin
Absent: None
Also present wcre City Administrator, Michclle Wolfc; Community Development
. Director, Karen Barton; Assistant City Administrator, Schawn Johnson; and Parks ,md
Recreation Manager, Michelle Olson
PTRC Park Tour-
Membcrs of the Parks, Trails, and Recreation Committee mcmbers provided the City Council
with a tour of the City's park system. Thc park tour visited currcnt and/or future parks, trails,
and community buildings. Thc following is a list of the locations that the PTRC and City
Council visited:
. Cummings Park (old \vamling house building/tennis courts);
. Floral Park (Bucktholl1 project/ncwly resurfaced telmis courts);
. Freeway Park (Wanning house building/County Road E trail)
. Hazclnut Park (Wanning house building/Diagonal trail);
. Pcrry Park (Trail connection possibilities to swamp lift road & underpass);
. County Road E2-(Safe routes to school discussion);
. Valentine Park (Site improvemcnt discussion)
. Old Highway 10 railroad sleeve-(Trail discussion).
The PTRC tour ofthc City's parks concluded at 6:30 PM.
TCAAP Framework/Public Fillanciu2 Discussion-
Community Development Dircctor Karen Barton provided the City Council with an overview of
. the prcvious framework vision conversations. City staff has provided the City Council with a list
ARDEN HILLS CITY COUNCIL - October 16, 2006
of comments and conccrns from previous work session discussions and a copy of the framework .
vision plan. Tonight's mccting providcd the City Council with a refresher on public financing
options that are available for the City Council to considcr rcgarding the TCAAP property.
Stacie Kvilvang and Sid Jnman of Ehlcrs & Associatcs and Steve Bubul of Kennedy and Graven
were prescnt at the mccting to provide an overview of public financing options to mcmbcrs ofthc
City Council.
Ms. Stacie K vilvang (Ehlers & Associates) provided the City Council with a power point
presentation rcgarding TlF and other bonding options that could be utilized for the TCAAP
project.
Councilmembcr Grant asked how the counties and school districts vicw TIF financing.
Ms. K vilvang said that TIF financing usually equates to increased student populations and more
long tenn tax growth [or thc school districts and counties. Typically projects of this magnitude
would not occur without some form of public financing.
Mr. Sid Inman (Ehlers & Associates) noted that thc Bcst Buy officc complex in Richfield has
created a very favorable economic forccast for the City of Richfield. The Best Buy project was
funded with TIF dollars. The TCAAP projcct is currcntly considered a tax exempt property. The
TCAAP land would be taxable property once it is sold and appraised by Ramscy County.
Councilmember Holden asked how thc appraiscd value of a vacant property is assessed. .
Ms. K vilang said that vacant property is typically asscssed based upon its market value and
projected income valuc.
Councilmembcr Larson noted that the City and thc dcveloper may havc differing opinions
regarding the property valuc versus thc assessed property value.
Ms. Stacie Kvilvang said that thc Ramsey County assessor will typically comparc the vacant land
to other similar properties in order to assess the land value for TCAAP.
Mr. Stcve Bubul said that Ramsey County may utilize the negotiated price as the assessable land
value. The property is unique in that thc build out of thc dcvelopmcnt will occur over time and
not all at once.
Councilmember Grant stated that public financing will depend bl}"Catly on the dcnsity of thc
project. The need for public financing will vary depending on how large the project becomes
over time.
Mr. Sid Inman noted that most projects of this magnitude will use a combination of bonding and
TIF dollars. Most citics use a pay as you go approach when funding infrastructure
improvcments. .
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ARDEN HILLS CITY COUNCIL - October 16, 2006
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. Ms. Kvilvang noted that the City of St. Anthony utilized 429 funds and funded the project for
two years until the developmcnt team was brought on board. The City of St. Anthony also
utilized revenue bonds for its redevelopment projcct.
City Administrator W 01 fe noted that the master development agreemcnt will deal with the
financial issues relating to the proposed TCAAP project.
Councilmember Grant asked when the City Council would have the opportunity to review the
financial proposals and convey their thoughts pertaining to the TCAAP funding mechanisms.
Ms. Stacie Kvilvang said that the City Council will be sctting the project parameters up front and
the consultant will come back with options for the City Council to considcr at a later date. The
City Council will always have the final dccision regarding the project parameters.
Council member Pellegrin askcd what are the biggest mistakes that other cities have made when
bonding for development projects.
Mr. Inman recommcnded that cities should always providc clear direction, conduct a sensitivity
study, review market conditions, and follow all state statutes pertaining to bonding rcquirements.
Councilmembcr Grant said that it is important for the City Council to understand the bonding
. parameters and the financial risks to the City.
Councilmembcr Larson askcd Ehlers & Associates if they predict any changes at the state
Icgislature pcrtaining to tax increment financing.
Mr. Inman said that he is projecting no changes to thc TIF laws in 2007.
Mayor Aplikowski thanked thc staff from Ehlers and Assoeiatcs for attending tonight's meeting
and discussing public financing options for the City to consider in the future.
Community Dcvelopment Director Karen Barton asked for the City Council's input regarding the
existing framework vision and what aspects of the vision that they would like to sec changed.
Councilmembcr Grant indicated that he would like to see the density of the proposed project be
reduced by twenty-five percent.
Couneilmember Holden askcd if the proposed TCAAP dcnsity was utilized by Ehlers and
Associates when thcy presented the original financial plan.
Ms. Kvilvang said that Ehlers & Associates did use the proposcd density levels in the original
financial plan for the City.
.
3
ARDEN HILLS CITY COUNCIL - October 16, 2006
~
Councilmember Grant rcqucsted that the City Council have a discussion with the developcr .
regarding the proposed density for the TCAAP project.
Councilmember Holden rcqllcsted that larger maple and oak trees are includcd in the final plans.
Mayor Aplikowski notcd that the watcr feature for this project needs to be reviewcd and
discussed by the City Council. Also the City Council needs to consider work force and scnior
level housing for the TCAAP site.
Councilmcmber Pellgrin said that he is conccrned that the City does not have a plan or structure
in place regarding the development proccss.
Mayor Aplikowksi noted that the project developers and financial planners will come back to the
City Council with a plan that will work financially for Arden Hills.
Community Devclopment Director Karcn Barton said that the intent of this discussion was at the
request of the City Council to discllss issues and their project wish list regarding the TCAAP
property. More structurcd discussions will occur in the near future that include the developer and
the City's financial advisors.
Councilmember Holdcn noted that thc current City Council had minimal input in the original
TCAAP vision.
City Administrator Wolfe said that during the mastcr planning phase of the project, members of .
the City Council will have the opportunity to discuss the plan in more dctail. It will be a more
orderly process during the master planning stage. At this time, we are asking for City Councils
input rcgarding their likes and dislikes of the vision.
Councilmember Holden statcd that the pond is an cxpensive amenity, but it may necessary for
stornl water treatment.
City Administrator Wolfe noted that a number of the potential developcrs raised concerns about
the proposed "wagon whcel" design and the traffic pattcms that the proposcd vision would
create.
Councilmember Holden askcd how docs the proposed development plan combine and connect
thc old Arden Hills with the new Arden Hills.
City Administrator Wolfe said that it is important for the City to crcatc connectivity between the
City by setting standards for signs. bcnches, trash eans, etc...
Councilmembcr Grant noted that a large tenant may be needed during the phase one portion of
the TCAAP project to ensure economic vitality. Highway 96 is the window of the development
projcct. It is important to have something to draw people to this location.
.
4
ARDEN HILLS CITY COUNCIL - Octobcr 16,2006
. Mayor Aplikowski noted that thc City has a great opportunity with the TCAAP property, but also
great responsibility to ensure that the project is economically feasible for the City.
Councilmember Holden stated that the City may want to consider the possibility of having a
development with 6OCYo rcsidential and 40% commerciallindustrial.
Councilmember Grant reiterated that he does not want thc current residents of Arden Hills to pay
for this project.
Councilmember Holden ask cd for an update regarding the wildlife corridor area.
City Administrator Wolfe said that very littlc has changed regarding the wildlife corridor area. It
was included in thc oller to purchasc as a .'public benetit"' conveyance.
Councilmembcr Holden ask cd what percent of the TCAAP property is scheduled to be green
space.
Community Development Director Barton said that approximately forty acres of green space is
proposed in the project.
Councilmember Larson said that he is not concerned about the lack of a retail centcr and not
having a defined downtown area in Arden Hills.
. Councilmcmber Grant is concern cd about how the City will pay for the proposed TCAAP
operating costs.
Community Development Director Karen Barton announced that congressional staff is reviewing
the proposed offer to purchase between the City and the GSA. The congressional staff will make
a recommendation to the House and Senate sub-committees that will be responsible for
reviewing and hopefully approving the offcr.
Discuss Proposed Interim A2:recment with CRR-
Community Development Dircctor notcd that the City has a preliminary development agreement
with CRR for the City Council to review.
City Attorncy Steve Buhul provided thc City Council with an overview of the proposed
agrcement and language changes that werc madc from the previous agreement.
Mr. Steve Buhul noted the proposed preliminary agrecment is meant to be a bridge before the
City may bcgin working on a master development agreement. The proposed agreement
establishes the criteria for establishing a TIF District and outlines CRR's obligation to pay thc
City for expenses that arc occurred prior to whcn the interim agreemcnt cxpired. In the
agrcement thcrc is no dollar cap and thc City provides CRR with exclusivc negotiation rights for
a set period of time.
.
5
ARDEN HILLS CITY COUNCIL - October 16,2006
.
Councilmember Larson said that the current framework vision was the rcsult of a long process .
that brought many different groups of people to the tablc. The vision should be used as a
framework for moving forward with this projcct.
Councilmember Holden said that the current City Council must have the opportunity to rcview
the vision and creatc a plan that fits the community as a whole.
Councilmembcr Larson said that the vision was part of a process that brought many different
interest groups to the table to creatc a plan that is workable for the City.
Mr. Bubul also noted that the proposed agrccment states that the developer must follow the
written standards agreed upon by the City, as long as thc City negotiates in good faith.
Councilmember Holden asked if the City can utilize a new dcveloper.
City Administrator Wolfe said that the City could cxplore this option, but it would be difficult for
the City to find a new developer that mcets the GSA's requiremcnts.
Councilmember Larson said that it is important for thc City Council to begin discussing proposed
land uses and not density at this time.
Mayor Aplikowski said that she is not concerned about density at this time. She is more
concerned about locations for the proposed land uses. .
Mr. Stevc Bubul said that developers are looking for an agreement that crcates on-going
discussions with the City. The developer would prefer to work otT a City developmcnt plan or
vision in order to gain a better understanding of thc proposed development project.
Councilmembcr Holdcn asked when the next GSA paymcnt due?
Community Development Director Karcn Barton said that the next payment is due after
congressional approval.
Councilmember Grant asked if environmental insurance is addrcssed in the agreement.
Mr. Bubul said that environmcntal insurance was not covcred in the first agreement, but it can be
included in the proposcd agreement. Mr. Bubul will modify the proposed agreement and present
the City Council with a modified agreement at a future meeting.
Mounds View School District Resolution Discussion-
City Administrator Michellc Wolfe noted that the Neighbors United group requested the City of
Arden Hills to pass a resolution supporting the passage of an opcrating levy for the Mounds View
School District on November ih. At this time, the City of Shoreview has passcd a resolution
supporting the operating levy. Thc Cities of New Brighton and Mounds View have decided not .
to take formal action in support of the operating levy, but agrecd that individual council members
6
ARDEN HILLS CITY COUNCIL - October 16, 2006
. could support the initiative by writing letters or voicing their personal support to the School
Board and Neighbors Untied. In the past, the City Council has agrecd not to support or
disapprove the actions of othcr political bodics.
Councilmember Holden recommended tbat thc City remain status quo in regard to not taking a
stance on political issucs that are not dcemcd City business.
Councilmember Grant said that he does not believe it is the City Council's role to support levy
referendums through a rcsolution.
Councilmember Pellcgrin said that he does not support the City's passing of a rcsolution on this
matter.
Mayor Aplikowski said that she is not supportive of passing a resolution created by a parcnt or
neighborhood group that is not directly affiliated with the school district.
Members of thc City Council agreed that the proposed resolution will not be placed on a future
City Council meeting agenda.
Geese Removal Discussion-
Community Developmcnt Director Karen Barton noted that the Canada Geese numbers in thc
metropolitan area have grown dramatically over thc last few years. City Hall has rcceived a
. numbcr of complaints from residents regarding gecsc, wild turkeys, dcer, and moles dcstroying
vegctation, fouling the arca, causing property damagc, and evcn becoming aggressive.
Thcrc arc a number of ways in which the City could deal with nuisance wild life. None of thc
proposed methods are 100% effective. Thc proposcd methods may also not be socially
acceptable or without cost to the City.
The following is a list of methods for whieh the City Council may wish to considcr regarding
wild life nuisance control:
. Controlled hunting of the animals;
. Non-lethal managcment techniques used by the DNR, including barrier fences, scarc tape,
energizcd fcnces, hazing, and landscaping;
. Trapping and relocation.
Mayor Aplikowski said that she does not belicve that wild life nuisance control should bc the
responsibility of the City. It should be a resident and homeowncr association issue.
Councilmember Pellegrin said that animal control is not a public safety issuc. It is morc of a
quality of life issue.
Councilmembcr Larson notcd that the City currcntly contributes $500.00 pcr year towards gcese
. rcmoval for Lake Johanna. There have been problems with geese at the beach in the past.
7
ARDEN HILLS CITY COUNCIL - October l6, 2006
Councilmembcr Pcllegrin said that in his opinion the only reason why the City should get .
involved in wild animal control is when it is deemed a public safety problem.
Councilmember Grant said that he is not supportivc of the City providing assistance for wild
animal control.
Councilmember Larson said that the City may have a problcm with gcese at thc Tony Schmidt
Park public beach if they do not continue to remove the geese on a yearly basis.
Mayor Aplikowski noted that the beach should be thc rcsponsibility of Ramsey County and not
the City.
Councilmember Larson said that Ramsey County has refused to pay for this servicc in the past.
City Administrator Wolfc said that City staff will provide information to the public rcgarding
animal control issues and will only address animal control issues that could impact public safety
in Arden Hills.
Council Comments and ReQuests-
Councilmember Larson raised a qucstion about proposcd variances to driveways. He was
wondering if the City Council should review the issuc of multiplc access driveways at a future
mecting. It was his understanding that thc City Council's intent was to have one paved driveway
access per propcrty owner. .
Members of the City Council were in agreement that rcsidcnts should be allowcd only one paved
drivcway access in Arden Hills.
City Administrator Michelle Wolfe stated that a few ofthc residents along Siems Court arc upset
about the narrowing of the roadways in the 2006 PMP project. City staff is working on a
rcsponse to the residents concerns and will forward a copy of thc rcsponse to you in the weekly
administrative report.
Mayor Aplikowski adjourned thc Work Session meeting at 9:45 p.m.
Bevcrly Aplikowski Michclle A. Wolfc
Mayor City Administrator
.
8
.
f ~
~,HILLS
(,'itJ of .\rden Ililts
.~p~paredb7KG~~~!tecJUestforCOlUlCiL\c!iOIl ~. A d It 38
D t E.. gen a em
ep ,: ngmeermg
Council Mtg. Date: 11/27/06 Motion to approve Payment #5 to Amt Construction Company. In~. in
Final Action Needed By: the amount of $237.186.36 for the 2006 PMP Prolect
Budgeted Amount: $1.764,000.00
Actual Amount: $2.101.114.16
. ~~'~~"~.u'~~ ,,~,_,.,~~__~~.,,~"Fu!1cj,ing_Source: Various
-- , .
Council Action Request:
Motion to approve Payment #5 to Arnt Construction Company, Inc. in the amount of $237,186.36 for the
2006 PMP Project
Staff Recommendation:
Approval of Payment #5 to Arnt Construction Company, Inc. in the amount of $237,186.36 for the 2006
PMP Project
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. D Memo/Letter:
D Resolution (No. )
D Ordinance (No. )
[gJ Engineering Recommendation:
See attached memo
D Attorney Recommendation:
[gJ Other: Pay request NO.5
Financial Implications:
The following breakdown shows the funding sources and amounts for Payment #5:
PIR Fund: $144,094.39
Storm Sewer Fund: $77,440.90
Sanitary Sewer Fund: $0.00
,Watermain Fund: $15,651.06
Including Payment #5, total payment to the contractor to date is $1,549,341.69. The total contract is
$1,703,314.16.
. Administrator/Staff Comments:
,
URS
AGENDA ITEM 3.B
. Thresher Square
700 Third Stn:d South
Minneapolis, MN 554) 5
PllIlne: (6 J 2) 370-0700
Fax: (612) 370-U7R
.----.-------
To: Kristine Giga/ Arden Hills File: 31809837
Cc: Michelle Wolfc / Ardcn Hills
Greg Brown! URS Corp
l'vlark Lynch! URS Corp
From: Frank Ticknor! URS Corp
Date: Novcmhcr 21. 2006
SUh,jl'ct: 2006 Pavernent Management Program,
Ridge\vood Neighborhood
Construction Contract Request for Paymcnt 1/5
..------- ___h_ ...__.__,__.__.._.,
. Background
Thl ('ity of Arden I !ills awarded Amt Construction Company, Inc. of Hugo, MN the 2006
PavemL'nt Management Program on June] 2.2006 tix a total contract amount of $1 ,808,584.32.
Change Ordcr # I and Change Ordcr #2 havc becn approvcd by COllncil resulting in a currcnt
contract amount of S 1.703.314.16.
Project Status
During the last month thc project" s major construction items were all completed, including:
paving thc 1inalli n of asphalt through the entire neighborhood. replacement of concrete and
bituminous dri\'\:ways. restoration of disturbed areas. placement of sod and sced, and
construction of rain garden beds. With the exception of 14 trees. which the supplicr did not
have in stock. all trees. shrubs, and grasses around ponds. \vetlands, and roadways have also
been planted. 'rhc tinal 14 trees. as well as the rain gardcn plants, will be planted in the spring.
WL' have drafted a punch list which includcs thc finaL finishing dctails ofthc project. Thc
Contractor is currently working on thc list and we anticipate completion in the next few weeks.
depending on the weather.
Recommendation
URS recommends the Council approve Pay Estimate #5 t()r Amt Construction Company, Inc. of
('[ugo, MN in the amollnt of$:237,186.36.
.
,
l'?~:1 (~(":oy
I< C;'y ~c'::'/
APPLICATION FOR PAYMENT (~,';".~;:':v ,'>:JY
inS:;.,.:"- .
PAYMENT NO.5
Project: 2006 Pavement Management Program / Ridgewood Neighborhood
Owner: City of Arden Hills
Owner No.:
Contractor: Amt Construction
URS Job No.: 31809837
Application Date: 11/21/2006
For Period Ending: 11/17/2006
Original Contract Amount: $1.808.584.32
Contract Amendments: -$105,270.16
Contract Amount To Date: $1,703,314.16
Total Amount of Work Complete To Date: $1,630,885.99
Material Suitably Stored On-Site but not
Incorporated Into Work: $0.00
Gross Amount Due To Date: $1,630,885.99
Less 5.00~';' Retainage: $81,544.30
Amount Due To Date: $1,549,341.69
Less Previous Payments: $1,312,155.33
Total Due This Application: $237,186.36
I hereby certify that all items and amounts shown are correct for the work completed .
to date.
con~;f!(/rfo11
Date: //-)..0- O<..P
By: (/ L,_~ J '--------- \,..-
~
The work shown on this project and the application for payment have been reviewed
and the amount shown is recommended for payment.
Date: //;;</-oC
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By: Date:
.
f
.
. Payment History
Payment
Payment Payment Application
Number End Date Date Amount
1 8/17/2006 8/22/2006 $487,812.59
2 9/1/2006 9/6/2006 $259,527.12
3 9/15/2006 9/19/2006 $172,153.78
4 1 0/20/2006 10/24/2006 $392,661.84
Total Payments: $1,312,155.33
.
.
,
.
Application for Payment: Itemization Summary .
Contract To Date Amount of
Schedule Amount Work Completed
A - ROADWAY $999,105.91 $962,862.83
B - STORM DRAINAGE $499,788.41 $416,527.32
C - WATERMAIN $240,016.00 $156,899.60
D - SANITARY SEWER $69,674.00 $64,748.00
E - CHANGE ORDER NO.1 -$118,690.16 $16,428.24
F - CHANGE ORDER NO.2 $13,420.00 $13,420.00
Grand Total: $1,703.314.16 $1,630,885.99
.
.
~
--t\~JlILLS
City ot Arden llil1s
. ~"'~~-"-"'~-,~"-,' '~,-,~, .' R~quest for Council Action "-----.-"--...---.-
.-==-=-'-. _..:.....",..~--::---------:,==...-:-""_.=:_---=-_.- . :==-- . - _.n
Prepared by: SPJ Agenda Item 3~'C.
Dept.: Admin
Council Mtg. Date: 11/27/2006 Approval of 2006 City liquor Licenses
Final Action Needed By: Budgeted Amount: 0
11/27/2006 Actual Amount: 0
-- - _.-,_.:===-=-'O.~=-=-=:-=....,. _._..u____ ....-. ,------- . .- F~n~!!l,Q _~~~rc~~,_,~.,_O_..
Council Action Request:
City Council Motion to Approve the 2007 City of Arden Hills Liquor Liccnses
Staff Recommendation:
Motion to approve the 2007 Liquor Licenses for On-Sale, Off-Salc, Wine Only and Sunday Sale
of Alcoholic Beverages for establishments doing business within thc City of ArdcnlIills
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
[2j Memo/Letter:
. From Schawn Johnson, Assistant City Administrator from November 21,2006
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
[2j Other:
Liquor Licenses
Financial Implications:
Administrator/Staff Comments:
City staff recommends approval or the 2007 City Liquor Liccnse Applications
.
Page 1 of 1
~ .
~R~~~~}-IILLS
MEJ\JORA.NDUM
DATE: November 21, 2006 Agenda Heln 3.e.
TO: Honorable Mayor and City Council Membcrs
Michelle Wolfc, City Administrator
FROM: Schawn Johnson, Assistant City Administrator
SUBJ~ECT: 2007 Liquor Liccnscs
Back2round
Thc following Arden Hills busincsses havc requestcd renewal of their City liquor liccnses for
2006. The City has rcccivcd the required Certificatcs of Insurancc and application fixms
necessary for obtaining this license.
I ~Big Tcn Supper Club ---.-..--- -.........--.----
On-Salc, Of[-::~alc, Sl!!~Slay,~_<_lIc -~.-
I: 'Blue Fox, Inc. Q!~.:-~alc, Sun~!ay Sale .
_0._____---- _.. ...__
Flaherty's Arden Bowl On~S~e, SUl~~ay Sale
-."..--- ....- ---
" Great China Rcstaural}t Wine Only __,_________
Holiday Inn On-Sale. Sunday Sale --.- j
---.. - --_.~---_._--- "I
_ qndey's Steakhousc On-Sale, Sunday Sale
,,---,,------- ----.-. --.-----... 1
__~~ar Liquors _ Off Sale
."-.-'''--.' _n.____._
Cub Foods Off-Sale and 3.2 Beer
- ,- "--- "--"----..---- -----..-....
Dm:annis 3.2 Beer Only
------".- --- -" "." ."------
*Note: Two (2) establishments (Big Ten Supper Club and Blue Fox, Inc.) have applied for a
special 2:00 a.m. closing license in the past, must renew their closing license with the State
of Minnesota by August, 2007.
Recommendation
City staff is requcsting a motion by the City Council to approve the 2007 liquor licensc
applications.
.
\\Metro-inet.lIs\ArdenH ills\Admin\1 -icL'llsing'J -iquor\Forms\2007 License Renewa I MeIllo-CC.DOC
y.
. ~
.--1\~ !"fILLS
City of Arden Hll1s
=~~~,',.~,~"C~~~._ J~~que~t (<?T Council Action .--------
- ---..--
Prepared by: SJ Agenda Itemg~ D~
Dept.: Admin
Council Mtg. Date: 11/27/06 Motion to Approve Resolution 06-53: Adopting the 2007
Final Action Needed By: City Council Regular Meeting and Work Session Schedule
11/27/06 Budgeted Amount: NA
Actual Amount: NA
:=.::.- ~.=':..=...-.=--=-~.:.'.=. :.,...=~=--=-"==. ",,~~.__..~,X~nding Sour~~~~"~,,~~~
Council Action Request:
Motion to Approve Resolution No. 06-53: Adopting the 2007 City Council Regular Meeting and
Work Session Schedule
Staff Recommendation:
Motion to Approve Resolution No. 06-53: Adopting the 2007 City Council Regular Meeting and
Work Session Schedule
Advisory Commission Action:
Commission Date Action
Planning. .. f\JotApplicable
PTRC Not Applicable
. Not applicabl~
Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
[ZJ Resolution (No. 06-53)
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
[gI Other:
Attachment "A" Arden Hills City Council 2007 Meeting Schedule
Financial Implications:
Not Applicable
Administrator/Staff Comments:
City statTrecommends approval of Resolution No. 06-53
. \'"Farth\Admin\AssIstant City ,\dI1llllistlalo1J'J{cljUL'SIS ((,lr ('tlullciJ Adilln\2007 Cit\' Council Regular MCdin!! and W"rk Session
Schcduk,d\.\c
\ ~
. ~
--A~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STA TE OF MINNESOTA
RESOLUTION NO. 06-53
A RESOLUTION APPROVING THE 2007 CITY COUNCIL REGULAR
MEETING AND 'YORK SESSION SCHEDULE
WH EREAS. thc City Council annually adopts its mecting schedule for regular
City. Council Meetings and Work Scssions.
THEREFORE. BE IT RESOLVED that the City Council hereby approves
;\,ttachmcnt .,t\"0 -- Arden Hills City COLLI1cil2007 Mceting Schedule.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
. TillS 27th DAY OF ~OVEMBER. 2006.
Beverly Aplikowski. 1\1A YOR
ATTEST:
_..~-_._--
l\Iichelll' A. Wolfe. AD1\lINISTRA TOR
" \ktr"..iilL'l.US',.\nknl Jdk".'\dmi!l ',( '"unci! J{es"llItillns\2f)f)5\05-6.\ 1\pprnving the 2001> :\kding Schedule /l1f C'lluncil Regular
. '\'ll'l'trl;p."l ~lnd \\ (Irk SL'SSII..lllS.dlh,:
~I
Arden Hills City Council 2007 Meeting Schedule .
Attachment" A"
I -------r n_, r ---- --
Date I Day Meeting Time
i I
I
I
L_._____. ____._.1. _._ .... ____ _._____... __ n_._______.,._ -.- ..-..----....-
i January 8 i Monday CounClfu--- 7:00 p.m.
L~,~ii~-9ry- 22'~1~o-n'd~y- __Wor'kSe-ssion-_~~- --~_== ~~~QQ_P'_n1,=-,_
I Ja~uary ?Lm_l_tv1()rlgay _TC.gunc~1 __ _ _l~QOp=-~.
February 12jfnday j Council .7:00 p.m.
~:~~~_:~ ~~_ _ _~~~~daay i ~:~J!e~-S1on~ __ _ __,___,____________,_ - ~~_~~_ ~:~:---'=~
March 1? _ __~cmday _ Q9~ncil _________ __ _____ ___ ]:99 ~.11]_:_____
M~rch __1JL __: Mon~ClY Work S~~~ion__ _ _ _ _ __ _5:QO p.m.
19arch 2~ ' Mon~J Council 7:00 p.m._ ____
- --+------- --------------- --.... -- --- ----
; ~~~:: ~ 6 _ -ij~~~:~ 1~;;~C~eSSion u u _u.. ~:~~_~~: ~
Ap_ril 30 ___+ Mon9ay _ (~()uncil __ _______ ________ _ 7:00 p.m. J
~J4 ___ __: Monday _ Council ________ 7:_QO p.l!1. !
InMaY_?L__ ! Monqax_ I Work SE?~~!on___ n ,?:QQ P:f!l-=--_
: Yu~e ~191_~-'-u I~~~~d:y_n I,g,;~~~:: n____ __n_________ i~gg.~~,~:__
, n_~__ un Y. _n u_________ n , ___ _u____ .
June 18 , Monda Work Session 5:00 p.m.
June 2-5 __u_: Monda Coun-cil- -------------'T 7:00 .m.
~__u" ",n'__' ,_______>_m_ __ _""",m,,__ ,,__,_ '_________',' __,,_
K~:~n; 6----t~~~-~:y I-~~~~~ession ~~~~ '~~~: --l
, July 30 .=-.1M()Qda;~Lc;;unCil--- . nun u.. u ..- ~ 7:0()~.m~
~!:lst13 _____ I Monday _ Council n_____________, 'n_____ 7:QP, p.~:______
i Au,gust__?~_, ~_ MQ!ldaY_uYV9r~ Sessi()T~" ...._,________ i ?:QQp.m.
i~~~~~r10i~~~~t~~~~C-- ... ..Un.n_ ~:~~~;~~
i Sept~!:llb~r 1 T, ..}v1or~~_ ! yyork_~essi9n--' .. 5~9_Q_p~!']_~__
g%~~~l24 I ~~~~:~ .1 ~:~~esslon .... -- j:t~.
,'____ 'uu ,__,_, , _ .____ "__'n___' ,_, "____~
~,Q.c;to~er2~-LM-Q-rl-Q? CQYJ~~il_ m_~_ _.._. I 7:00 p.m.__J
ri'Jovember1l.. 1.T""sday Counc~ __.__ ___ 7:00 p.m. _I
N(lVemb.er 19. Monday... Work 5essio".. . ... 5:Q()1),m~J
In~~~:~~:~'~~ __~_;~~:L g;~~~:~u'm--'---'---n-----u---, ;~~~ ~:~: _
I Dec8m-ber1 i' MondaY' Work'Session ,.. -- .---5:00 p.m. -
Ln= ~~l y.L: ~~---_.~=
',:, Farth'1\dllllll'( '<)Ullci]'.( 'It! ('()lHlLil [\k~\ing Schedule 2U07L'ling Schcdllk,d<'lC
.
'.
~
i. --A~HILLS
Cih' of.Al"d(~1l IIi lis
.
_ __u _____________ J{(.(I"(.st fi)Io (1ollncil ;\(otioll
. -", '-'-'''"____'_'_h,_,_,,_'__~~h~'_,'',, __ ____..,,>,__~==
Prepared by: MW 3E
Dept.: Admin Agenda Item
Council Mtg Date' No b Payment of Invoice #191 to lake Johanna Fire Department in the amount of
27 2006' . vem er $70,000 for reimbursement of the cost for purchase of Fire Engine #1.
. ' _ Budgeted Amount: $0
Final Action Needed By: Actual Amount: $70,000
November 27 2006 .. .
~_ _ ~___ ' _ ~_~~_~_ -=_'h,___,.=.,___".___~ F.ljndln_g Sourc~_:__ _.Publlc Safe~y~~pltal Fund
Council Action Request:
Adopt a motion to approve payment of Invoice #191 to Lake Johanna Fire Department in the amount of $70,000
for reimbursement of the cost for purchase of Fire Engine #1.
Staff Recommendation:
Staff recommends authorization of the payment of $70,000 to LJFD for Fire Engine #1.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. X Memo/Letter:
Memorandum from City Administrator Michelle Wolfe dated 11/27/06
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
X Other:
Copy of September 18, 2006 Work Session Minutes regarding Lake Johanna Capital Equipment
Budget
Copy of 9-18-06 Staff Report regarding Fire Department Capital Financing
Financial Implications:
The 2006 budget for the Public Safety Capital Fund did not designate funding for this expenditure.
However, the fund balance is sufficient to cover this expense.
Administrator/Staff Comments:
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Page 1 of 1
. ~
. ~~HILLS
ME 1\10 RAN () lJ 1\1
DATE: ~o\'cl1lb('r 27.. 2006 .\GE~DA ITEM 7E
TO: l'vlaynr and City Council
FROM: Michelle Wolfe, City Administmto, ~
Sf'IUECT: Payment to Lake Johanna Firc Department in the amount of $70.000 for
reimburscment ofthc cost lor purchase of Fire Enginc fl.l.
_u... -
BAC'KGROlJND
The City Council has had two \Vork Session discussions regarding the funding fonllula for Lake
Johanna Fire Department capital purchases. The most reccnt discussion took placc on September
1 B. 1006. At that meeting staff provided an overvicw of a proposal to apply the current f()[Jnula
. uscd lor the operating budget. for the capital equipment budget. Cities would cover I OO(~,;) of the
cosls for the stations in their community (for Arden Hills, Station #1). This is the cun-cnt
practice for station capital items. Lastly. thc proposal included a rccommendation to implement
a "catch-up" provision to equalize past city contributions for capital cquipment. The minutcs
li'om the Septemher 8 Work Session arc attached.
DISCUSSION
The 20m budget has becn prepared with thc understanding that the proposed tonllula would he
Implemented. At the Septcmbcr 8 Work Session. Council indicated supP0l1 !()r the proposal.
Subsequently the Fire Board approved implementation of the new formula.
The '\:ateh-up" provision ill\'oln'd thL' citics of l\rden Ilills and North Oaks covering the cost t()l'
a n.'ccntly-purchase Fire Engine. There would he a fe\v additional incremental paymcnts built
into the hudget in future years. As discussed at thc Work Session, stall analyzed the proposed
change in formula \'crsus proceeding with the currcnt method l()r financing capital equipment
purchases. and even with the catch-up provision includcd, in the long term the City of Arden
i Ijlb will pay less than under the ClllTent proccss (assuming no changes in the formula.) A copy
of the staff rcport from September 8 is attached I()r background.
Arden I [ills recently received an invoicc in the amollnt of 570.000 lor Engine III reimbursement.
The action to be requested at the Novemher 27 meeting is to approve payment of the invoice.
.
Page 2 01'2 NU .
A(,TIO~ REQliESTED .
Adopt a motion to approve payment of Invoice ftll) 1 to Lake Johanna Fire Department in the
amollnt ofS70.000 for reimbursemcnt of the cost for purchase of Fire Engine #1.
Attachments
','mctro-inct'ardcnh i I Is admin'.City :\dministrator\\ 1L'1ll0' 200(;\ 11-27-0() \Ielllll R E Fin: Engine il I ,doc
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~
. ~~!1ILLS
Approved: 10/ 10/2006
CITY OF ARDEN HILLS, MJNNESOT A
'YORK SESSION MEETING
SEPTEMBER 18,2006; 5:00 P.M.
ARDEN HILLS CITY COlJNCIL CHAIVIBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereo[ Mayor Bcverly Aplikowski called to order the
work session mecting at 5:05 p.m.
Present: Mayor Beverly Aplikowski, Councilmcmbers David Grant, Gregg Larson.
Brcnda Holden, and Vincent Pellegrin
Absent: Nonc
. Also present were City Administrator. Michelle Wolfc; Community Development
Director, Karen Harton; Assistant City Administrator, Schawn Johnson; and Parks and
Recreation lVlanager, Michcllc Olson
:r ,akr .Johanna Capital EQuipment Bud2:et-
City Administrator Michelle Wolfe provided the City Council with an overvicw of the proposcd
lake Johanna Fire Departmcnt operating budget fOlllllda for the Citics of Arden Hills,
Shorevic\v. and North Oaks. Thc Fire Board has proposed that this same lomlLtla be applied to
the capital equipment budget as wcll. The fonnula is bascd upon the following factors:
. Population 25%
. Households 25%
. Market Value 10%
. Fire Calls (Five Year Average) 40~'()
Under the proposed financing plan, the City of Arden Hills would be rcsponsible for 27.1 % of
the annual operating and capital equipment budgct in 2007. The Cities of North Oaks and
Shoreview would be responsible for l3S% and 59.4<!;;) respectively. Membcrs of the Lakc
Johanna Fire Board indicatcd that it intends to review the formula annually while preparing the
annual budget.
Members of the Lake Johanna Fire Board are also rccommcnding a catch-np provision for the
. Citics of N0l1h Oaks and Arden Hills to assist with the costs associated with past equipment
pnrchases approximately $174,704. Two proposed mechanisms for uti lizing the catch-up
ARDEN HILLS CITY COUNCIL - SEPTEMBER 18,2006
provision have been discussed. The first option is for the Cities of Arden Hills and North Oaks .
to directly reimburse the City of Shoreview for catch-up amount. A second option would be for
the Cities of Arden Hills and North Oaks to split the cost of the used engine that was purchased
last ycar and reimburse the UFD General Fund directly. If this proposal was accepted by the
City Council, it \VOllld be approximately $70,000 for the City of Arden Hills and $35,000 for the
City of North Oaks. The balance of the catch-up funding would be paid back over a period of
years by incorporating the cost into the City's annual budget. Based upon the proposed ten year
CIP budget i()f the LIFO. thc City would financially benefit from the proposed fonnula changc in
the future.
Councilmember Larson noted that a positive of the proposed formula is that all equipment
purchases impact the three cities (Ardcn Hills, North Oaks, and Shoreview) that comprise the
Lake .Johanna Fire Departmcnt because cquipment is uscd in all three cities.
City Adminsitrator Michellc Wolfe said that the old capital cquipment funding formula was
antiquated and in necd of revision. The new fonnula will take into consideration future growth
and changes in markct values amongst the three communities.
Councilmember Holdcn asked about the cost fonllula for salaries and benefits.
City Administrator Wolfe said that thc City of Ardcn Hills is currcntly paying 26.3% of the cost
for salaries and benefits. In 2007, the City will be responsiblc for 27.1 % of the cost for employee
salaries and benefits through thc UFD. .
Counci Imcmber Pellcgrin askcd what \vas incquitable about the last fimding formula.
Lake Johanna Fire Department Chief Tim Bochlke stated that the individual communities paid
for ddTcrent picces of equipment. Once the trucks were moved to a di fferent station or used by
the other cities, the purchasing City did not want to pay for the maintenance costs associated with
that piecc of equipment. "rhercfore. it is more equitable to have all three of the communities
sharc in costs associated with purchasing a piecc of equipment and have joint ownership.
Councilmember Larson stated that the proposed f01l11lda is fair because all three communities
will eventually use a particular piece of cquipmcnt over time.
C'ounci Imember Holden asked about thc trade-in of fire tmcks #840 and #841.
Fire Chief Tim Boehlke stated that the City of Shoreview originally purchased the two fire trucks
outright. Thercf()re, it is only hlir that thc City of Shoreview received the trade-in value for the
two fire trucks.
Councilmember Holden asked how otten the proposed funding formula will bc reviewed.
Fire Chief Boehlke said that the UFO Board will review the funding fOllllUla on annual basis. .
2
. ARDEN HILLS CITY COUNCIL - SEPTEMBER 18, 2006
. COllncilmember Pellegrin asked how the LJFD will be impacted by the proposed TCAAP
development.
Fire Chief Boehlke stated that he has talked to City staff about his concerns rcgarding access to
the proposed development site. Also, he is projecting an additional 150 fire calls per year for the
City of Arden Hills once thc dcvelopment is completed. In his opinion, the fire department's
current Jleet of equipment will suffice in providing fire protection to the new development.
Members of the City Council were supportive of the new capital equipment financing proposal
that \vill be voted on by the Lakc Johanna Fire Board at their next regularly scheduled meeting.
TCAAP Development A2;recmcnt Discussion-
Community Developmcnt Director Karen Barton announced that the City has submitted a
tentative offer to purchase the TCAAP site. In order to move forward with the land planning
process and the development agrcement between CRR, a number of issues will have to be
resolved within the next several months.
The following is a list of proposed discussion itcms for tonight's meeting:
. I.and Planning Proccss
. Funding and Reimbursement
. Master Development Status for CRR
. . Discussion of the Existing Framework Density Concept Plan and Density Ranges
. Public Financing Discussion
At this time, City staff and the development tcam arc projccting a nine to twelve month time
frame before thc closing on the property.
Mr. Collin Barr, Ryan Companics, projected the TCAAP project will involve a fifteen to twenty
month planning process. In order to assist in the planning process, City staff and CRR will be
interviewing potential consultants to assist with developing the master development plan, and
various parts of the land development process.
Councilmembcr Grant inquired about insurance coveragc that is identified in the original interim
agreemcnt.
City Administrator Michelle Wolfe said that the City is currently utilizing its legal advisors to
make sure that the City's liability risk is minimal regarding thc risks associated with purchasing
the TCAAP property.
Councilmember Grant noted that there are a number of outstanding items that must be completed
prior to the Master Development Plan becoming a reality.
. ~1r. Barr agreed with Coum:ilmembcr Grant"s assessment and statcd that it is important for the
City and other private entities work together throughout this process.
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'L'\~HILLS .
MEMORANDUlVl
DATE: September 18. 200C> WORK SESSION ITEM 2A
TO: \:layor and City Council
FROM: IVlichelle \-Volfe. City Administrator
SUBJECT: Fire Departmcnt Capital Financing
Council last discussed this topic during a Junc I2 work session. Most of the infonnation below
\vas provided to you at that time, but a few updates have bcen added. I havc attached a draft of
the proposed LlFD capital budgd. This draft was prepared using the same formula that was
implemented tiJr the operating budget. in ordcr to illustrate the impact of the formula.
BACKGROUND
Thc Lake Johanna Firc Department (UFO) Board of Directors mct on May 31,2006. One of the .
main discussion points was capital equipment financing.
Last year a new formula \vas adopted tor the LlFD opcrating budget expenses. In the 2006
budget operating expenses were based on the new formula. The formula is based on four factors,
with weights assigned as follows:
Population 25~'()
Households 25%
Market Value 1 O(~/O
Fire Calls (using a five-year average) 40o/t,
Under this formula, the City of Arden Hills pays 26.3% of the total budget, North Oaks pays
13.7%, and Shorcview pays 60.0%. The amounts are based on a formula which can adjust to
various changes in the future as thcy relate to the tl.lUr bctors. Therefore, each community's
share does not have to be renegotiated when growth or changes in the number of fire calls occur.
Thesc tigures will change, per the tormula, as follows for the 2007 operating budget: Arden
Hills 27.1 (~/;), North Oaks 13.Y~'O, and Shoreview 59.4%. The Board has indicated that it intends
to review the fOI111Ula each year in the developmcnt of its annual operating budget.
HISTORY
Rcsearching how various capital items have been paid for within the Fire Department is a .
difficult process. ltcms that have been purchased in the last 10-15 years are fairly easy to
determine cost splits, however, various capital items that are older were often times purchased
. directly by the Fire Department which makes determining the cost split by community very
di fficult.
Between 1979 and 1992, five pieccs of equipment were purchased dircctly by the Firc
Department from their capital fund. It is difficult to dctennine which community paid for what
percentage of this equipment. In addition, Engine #3 was rcfurbished in 1997, with costs paid by
the Fire Department. Fire Enginc #2 was refurbishcd in 2001. with costs split by North Oaks and
Shorevicw.
Most of the other major equipment items have been purchased over thc years based on the old
formula. Essentially, the equipment was paid for by the City whcre the piece of equipmcnt
\\'lluld be "housed". For example. if a piece of equipment was "housed" at Station Ifl, Arden
Hil]:" was responsible for purchasing it. However, even this fonnula was not consistently
followcd. A tanker purchascd in 2002 was split among all threc cities. Cars for usc by UFD
;;(,11'(' \\cre split among all three cities. Whcn a three-way split was lIsed, it \vas based on the old
;;l!'J1lula (Arden lIills 2sr~;,. North Oaks 12S};J, and Shoreview 62.5'j'o). That same three-way
~p! it was used fi.lr somc general equipment purchases that wercn't specitic to a station.
Analysis has been done to estimate as closely as possible historical spending for capital
equipment. to determine if each City has paid its "bir share'-. Using the concept of the formula,
there would nL'ed to be some "catch up" by North Oaks and Arden Hills (Approximately
5174,704). Two mechanisms for catching up have been discussed if the nc\\' formula is
. implemented. One possibility is direct reimbursement irom the two cities to Shorcview. Then,
the three cities would reimburse the lJFD for their appropriate sharcs of a used engine that was
purchased last year. This purchase was to be financed via the sale of a command vehic\c (sold in
November 2004) and a split betwcen the cities for the balance. The reimbursement from the
cities to the Fire Department General Fund \vas delayed until the cities worked out a cost sharing
arrangement for capital purchases. Thc other option would be for Arden Hills and North Oaks to
split the cost of the used engine (based on each city's share of "catch up") and reimburse the
LlFD General Fund directly. If that was done, it would be approximately $70,000 for the City of
Arden Hills and S35,OOO for the City of North Oaks. The balance of our "catch-up" would be
paid back over period of years (probably five years) by incorporating it into the budget.
CAPITAL FINANCING FOR BUILDINGS ((<'IRE STATIONS)
Buildings and repairs have been paid for by each City according to the following formula:
AH Station I
SV Stations 3, 4 and ~/2 Station 2
NO 1/2 Station 2
DISClJSSION
The Fire Board is now considering a proposal to apply the new operating budget formula to
capital equipment purchases. (Station maintenancc and repairs would remain under the current
. formula outlined above.) There are many reasons for considering this change:
. The current process for funding capital cquipment is inconsistent, diiIicult to understand, .
and difficult to explain.
. It is very dit1icult to documcnt how much each city has contributed to equipment
purchascs in the past.
. The CUlTent system subjects membcr cities to large cbbs and t1o\Vs in capital spending
from year to year. dcpending on whether or not a large piece of cquipment nceds to be
funded.
. It is not always c1car to whom the equipment bclongs: to a specific city or citics, to the
department, or to a combination of both'?
. Becausc it is not clear who the cquipment belongs to, it is not clear who should keep
proceeds from a salc.
. This system does not acknowledge thc rcality that while a picce of equipment may be
housed in a certain station, the reality is that all equipmcnt is available to rcspond to calls
in all three cities, and they arc used in all thrce cities.
Under the ne\\! formula, thc following advantages would rcsult:
. Capital cxpcnditures would be morc "even" ovcr time and largc peaks could bc avoided,
allowing for easier tinancial planning and budgeting.
. All cquipmcnt would clearly be assets of the LJFO and its member cities based on a clear
financing fonnula.
. This would acknowledgc that all LIFO equipmcnt is used in all thrce member citics.
. The 11ll1ding fOlllmla would he consistent, easy to understand, and easy to explain. .
Under thc "old" formula, Arden Hills would have some major expcnditures in the near illture.
For example, Engine #3 is proposcd for rcplacement in 2008 at a cost of $4GO,000. Under the
new t()JlllUIa, we would pay roughly 27.1 o,/il of that Engine rather than the full cost.
REQUESTED ACTION
Provide direction to stan' and the IJFD Liaison regarding capital cquipment financing:
. Concurrcnce with thc formula being applied to capital purchases
. Concurrence wi th the "catch up" approach
Thc LJFD Board of Directors will meet again Septcmber 20th and will be discussing the
proposal. Council direction is nceded as to whether or not the city of Arden Hills will support
this proposed change, so that can be communicatcd to the Board.
In the draft capital budget attached, the City of Arden Hills share of the cost for ncw 800 MHz
radios is not retlected. I anticipate we \vill be paying that this year. This drail also docs not
contemplate the "catch-up" payments discussed in the memorandum.
\'.rnl'lro-inel\anknhills\aumird 'ny Admini'lIat<lr',l'oJIl'C SaviCL's and UFI)\::'O()(>\<)-14-1)6 Memo RF UFIl Capital Finaneing,d<lc .
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.; ,--A~JIILLS
(;ihr ofA..denllills
.'
. ~Prepa;~d by: -, ]tt~(lUcst to'" Council Action
-. ..
MW Agenda Item 3f
Dept. : Admin
Council Mtg. Date: November Motion to contract with MMKR for Auditing Services as Outlined in
27,2006 the Proposal from MM KR
Final Action Needed By: Authorize the City Administrator to Execute the Annual Engagement
December 31, 2006 Letter for said Services for the years ending 2006, 2007, and
2008.
Budgeted Amount: :
Actual Amount: *
----------.. _.-=-=----===.:......,~._- "- --_.-- . Fund}ngSo~rce: Gener(il Fund and Utility Funds
-----.-.---
Council Action Request:
Adopt a Motion to contract with MMKR for Auditing Scrvices as Outlined in the Proposal from MMKR
dated July 19, 2006 and at the annual costs of $24,750, $25,500, 526,300 for thc years 2007, 2008, 2009;
Adopt a Motion to Authorize the City Administrator to Exccute the Annual Engagement Letter for
Auditing Services with MMKR for the years en:ding 2006.2007, and 2008.
Staff Recommendation:
Staff recommends approval of the proposed motions.
Advisory Commission Action:
Commission Date Action
. Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
X Memo/Letter:
Memorandum from City Administrator Michelle Wolfe dated 11/27/06
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
X Other:
Letter of Engagement for 2006 Audit; Dollar Cost Bid proposal for Professional Auditing Services
Financial Implications:
*Thc proposal from MMKR includes annual maximum costs of $14,750, $25,500, $26,300 for the years
2007,1008,2009. Costs for thc audit are spread among various funds: Genral Fund and Utility Funds.
Administrator/Staff Comments:
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Page 1 of 1
.. ~
. ~HILLS
J\U:MORANDUM
DATE: Novcmber 27,2006 AGENDA ITEM 311
TO: Mayor and City Council
FROM: Michellc Wolfe. City Administrator
SlJBJECT: (I) Motion to contract with MMKR for Auditing Services as Outlined in thc
Proposal from MMKR dated July 19,2006 and at the annual costs of$24,750,
$25,500, $2(>,300 for thc years 2007,2008,2009.
(2) Authorize the City Administrator to Executc the ,Annual Engagement Letter
for said Serviccs for thc years ending 2006,2007, and 2008.
BACKGROUND
At the October 30 meeting, Council authorized staff to negotiate a contract with Malloy,
. Montague, Kamowski, Radosevich and Co., P.A. (MMKR) as City Auditors, to provide
Professional Auditing Services for thc Y cars Ending Decemher 31, 2006 (total cost not to exceed
$24,750),2007, and 2008. Staffwas directcd to bring back a final action to fonnalize the
contract ammgement with MMKR.
DISCUSSION
The typical process engaged by auditing firms is to forward a Letter of Engagement each year to
authorizc the annual audit process (as opposed to a contract document). In their Technical
Proposal for Professional Auditing Services,MMKR quoted a 11Ot-to-exceed maximum price for
three years of auditing services.
Thcrefore, at this time I am asking for Council to approvc a motion to contract with MMKR for
auditing services for not-to-exceed costs as outlined in their proposal dated July 19,2006 and to
further authorize the City Administrator to annually execute a letter of cngagement with MMKR.
At the first meeting ofJanuary every year, thc City formally appoints various City scrvices such
as City Attorney and City Auditor. Thcrefore, each ycar in January, Council will adopt a
Resolution appointing MMKR as the City Auditor. Once that is approved, the City
Administrator will execute the engagement letter. For the 200G audit, since MMKR will be
conducting their first audit with Arden Hills, I proposc execution of the Engagement Letter after
. formal action on Novcmber 27.
Pagc 2 of 2 NU ~
RECOl\IMENnATION .
(I) Motion to contract with MMKR for Auditing Scrvices as Outlined in the Proposal from
J'vIMKR dated July 19,2006 and at the annual costs of $24,750,525,500, S26,300
ft)}- thc ycars 2007, 2008, 2009.
(2) Authorize the City Administrator to Execute thc Annual Engagement Lcttcr for said Services
for the years ending 2006,2007, and 2008.
Attachments: Dollar cost Bid Proposal from MMKR Dated July 19,2006
Letter of Engagement for 2006 Audit (to be conducted in 20(7)
\ \lI1etro-ill('/\ardL'llhills iA dmill iO/v A dmillis/ra/llr\Afe/llo i20()() \ I J -2 7-(}(i A1c/IIo RE Cit)' A IIditon/lle .
.
.
Technical Proposal
for
City of Arden I-hils
for
Professional Auditing Services
For Fiscal Y cars I~nding
December 31, 200G, 2007, and 2008
.
By
Malloy, Montague, Karnowski, Radosevich & Co., P.A.
Aaron J. Nielsen, Principal
5353 Wayzata Boulevard, Suite 410
Minneapolis, MN 5541 (j
(952) 545-0424
Due Date: July 19, 2006
4:00 p.m_
.
DQLI=,~ COST BID PROPOSAL
fOI(THE CITY OF ARDEN HILt~
FOR PROFESSIONAL AUDIHNG SERVICLS .
For Years Ending December 31, 2006, 2007, and 2008
By
Malloy, Montague, Karnowski, Radosevich & (~o., P.A.
I certify that I am entitled to represent Malloy, Montague, Karnowski, Radoscvich & Co., P.A.,
empowered to submit the hid, and authorized to sib'll a contract with thc City of Arden I-hils.
Signed: ~L--
Aaron J. Nielsen, CP
Principal
Totll AII-Inclusivc Maximum Price:
I kcember 3 I, 2006 $ 24,750 .
December 3 I, 2007 25,500
December 3 I, 200R 26,300
Total $ 76,550
Thc cost of a single audit is not included in the above all-inclusive maximum price. If a single audit IS
necessary, we anticipate the cost to be approximately $2,750.
.
M KR I'RINCI PAI.S
KOllleth \V ,\ LIllo\', (J';\
. '] b"IIl,,, 1\1. M',1I1Llf:UC. CI":\
Th"Ill." 1\. Kmuo\,",k" e 'FA
1',1lI1 1\. H,;Hlmni,h. ( :]':\
. F I, III: I J~/) .l'lJl,\I.IC \'CillialJ1 J. LlIll'l, ( '1':\
( l (l l, I ;\ :\ 1 " J1I11e" H. FiLlllCll, CI'/\
;\,HO" .1, \:i"I\t'II, l 1':\
( )dobcr 24, 2()06
!\1s.1\hchdle \Volfe
City of Arden Ilills
J n5 West Ili).,dmay 96
Ankn Hills, MN 55112
! kar 1\1s. \VolIl~:
\Vt' ;1I'l' pleased to conlirm llllr understanding or the services we arc to provide the City of Arden Hills
/tile City) Itll' the ye,lr t:ndcd Ikcemher:) J, 2006. We will audit the financial statements of the
\'(I\unmenlal acli\itics, the business-Iype activities. each major fund, and the aggregate remaining fi.md
!!II(lrInalion, whieh colkctivdy cOlllprise the City's hasic financial statements, as \)1' and fix the year
cndcd I kcelllber ~~ 1,20(1(,.
I'Ill' dpCltlllult we submit to Y(llt will include thl: managcment's discussion and analysis, which is
sltpplementary information accompanying the basic financial sta1l'lllcnts as required hy aecllunting
principles gl'nl'fally accepted in the l fnitcd Stales of America that will be sul~jected to certain limited
. procedun's. but \\'ill npt he audited.
Also. the dpculllent we suhmit tp you will include combining and individual fund statements ;lIld
schedules accllmpanying the basic financial statemcnts that will be subjected to the auditing procedures
applied in our audit nl' the financial statements upon which we will providc an opinion in relation to the
basil' tinancial statements.
('he dpcuJllent wi 1/ also include an introduct ory sect ion and stal ist ieal i nformat ion that wi II not be subject
ill the auditing procedures applinl in \lur andit \If the financial statcments, and for which our auditor"s
rl'Pllrt will disclaim an npinion.
We will plTform the required State Legal Compliance Audit conducted in accordance with auditing
standards geIlera lIy accepted in the United Slales of America and the provisions of the regal COIllp!iarIL'c
,I/IIlir (il/id(' prolllulgated hy the (>nicc ()f the State Auditor pursuant to 1\linnesota Statute ~ 6.65, and
will include snch tests nl' the accounting records and other procedures we c\msider necessary to enable us
to conclude that, for the items tested. the City has complied with the material tenns and cnllditions of
applicable lega I provisillns.
We \vill also prl:pare a managelllcnt rcport ror the City Council and administration. This report wi II
l'omlllunicate such things as pur concerns regarding accounting procedurt:s or policies brought to our
atlcntilln during our audit, al\lng \vith rccomrnendatitlllS t()J" improvements. The repol1 will also contain
certain linalll'ial l't\lllpariSOlls and analysis and a summary of legislative activity alkctillg Minnesota
citics,
Our s\Tvicl's will not include an audit in accordance \vith the single audit act amendments of 1 \)\)6 and the
. (lUice of I\lanagemellr and Budgel ('ircular A-I JJ, which would only be rl'quiredif the City expended
S5()O.()()() or more in federal assistance fi.lIlds during the year. If the ('ity is required to have a single audit
of kderal assistance funds, this enl!agelllent Jetter WlllJld necd to be nl\ldi lied.
:\1 a II () \'. !\ I p j) r ;1 g lIl' . J-.: a r 11 " \\' :-, k i . Rado:-'l'vit"h l".: Co.. I'. i\ .
').'';.' \\,l\"i,l!:i gtlul("\,ar\f - )llllv '1111 - \linll~;lpllJi\, \1\ ~')'Ilfl. ~"I(I{'phllll(:: l)~~ ),1.1 O-l:..j -ll"!cLlx: '))2 ~"I~ O")(}~) - \'."w\\.lTnnkr.LIII1!
City of Arden Ilills Page 2
()ctpber 2.1. 2006 .
Audit Objcdives .
The objective of our audit is the expn.:ssion of opinions as to whether your basic linancial statements arc
fairly presenlt:d. in all material respects, in eonfi.lDnity with accounting principles generally accepted in
the I 'nited States pf America and to report on the faimess of the additional inJ(lDllation referred to in the
(irst paragraph when considered in rdation to the basic financial statements taken as a whole. Our audit
will be conducted in accordance with auditing standards generally nccepted in the United States of
America and the standards for financial audits cpntained in GOl'crnment Auditing Stolldards, issued by the
Cllmp1roJ!cr (ieneral of the United States. and will include tests of the aecl1unting records of the City and
other procedures we Clmsider necessary to enable us to express such opinions. If our opinions on the
Jinancial statements arc other than uJlqualified, we will tillly discuss the reasons with you in advance. If,
for any reason, we arc unable to complete the audit or arc unable to f(lrm or have not fi.!fmed opinions, \ve
Illay decline 10 express ppinions or tn issue a report ns a n:sult pfthis engagement.
\Ve will also prm.ide a repnrt (that docs not include an opinion) on internal control related to the financial
statements and compliancc with the provisions of applicable Jaws, regulations, contracts, agreements, and
,!!Jants, noncompliance with which could have a material dfcet on the Jinancial statcments as required by
(;0)'('1'1/11/( 'II! ,/IIl!iting Stalldards. The rep()rts on intemal control and compliance will each include a
s!;ikment that the report is intended solely !()r the information and use of the audit committee,
11l~lIlagnllt~nt. and speei lie legislative or regulatory hudies. and is not inknded to be. nnd should not be,
lIsed hv anYl1ne ot her than these speci lied parties.
I\lalla~l'ml'llt Ih'spnllsihilifi('s
l'vlanagelncnt is responsihle f(lr estahlishing. and maintaining effective internal control and for compliance
with the provisions of applicable laws, regulations, contracts. agrcements. and grants, In fulfilling this
responsihility. estimates and judgments hy management are required to nssess the expected benefits and .
rdated costs or the controls. The objectives of intemal control are to provide management with
reasonable, but not absolute. assurance that asscts arc salcguanled against loss from unauthorized use or
dispositinn. that transactions arc exccuted in accordance \vith management's authorizations and recorded
propcrly to permit the preparation of financial statements in accordance with accounting principles
generally acceptt;d in the Unikd States of America,
1\'lan;ll!elllent is responsible fnr making all tinancial records and related inlllrmation available to us. We
understand that you will provide us with such inl'i.mnation required 1l)J' our audit and that you arc
responsible for thc accuracy and complcll:ncss of that inl'i.mnntion. Management's responsibilities
lIIc1udc adjus1ing the linaneial stntcments to correct material misstatements and f'i.lr eonfimling to us in the
representation Iettl~r that the efll:cts of any uncorrected misstatements aggregated by us during the current
engagcment and pertaining to the latest period presented are immaterial, both individually and in the
aggregate. to the linancial statements taken as a whole.
)' ou arc responsible 1(.Ir estahlishing and maintaining internal cOlltrols, including monitoring ongoing
activities: f(lr the selectioll and application of accounting plinciplcs and I'i.)f the hlir presentation in the
linancial statements or the respective financial position of the governmental activities, the business-type
m:tivities. cach major rund, and the aggregate remaining hllld inlimnatillll of the City and the respective
chanv.l~s in Jinaneial position and cash flows. where applicable. in conf'i.'lIlnity with accounting principles
gellLTally accepted in the United States of America.
You arc n::sponsibk f(l!' the design and implementation of progrnms and controls to prevent and detect
haw!. ami fill' inl(lrIning us ahoul all known or suspected haUlL or illegal acts afkctinv. the City involving
(a) management. (h) cmpklyees who have significant roles in internal control. nnd (c) others where the
hallllm illegal acts could have a materinl effect on the finnneiaJ statements. Your responsibilities include
infi)rming liS orYOl!r knowledge or any allegations or frnud or suspected fraud. or illegal acts affecting the
City received in eOIlHllllllieations rrom employees, I(mner employees, grantms. regulators, or others. In
addit ion. )iOU arc responsihle ((lr identifying and ensuring that tht: City complies with applicable laws and .
regulations and f'i.lr taking timely and appropriate steps to remedy any rraud, illegal acts. violations of
contracts or grant agreements, or abuse that we may report.
City of Ardenllills Page 3
. Octoher 2.1, 2006
. W c llIay prepare a general kdger trial haklllce for use during the audit. Our preparation of the trial
balance \vill he limited to flmnatting infl)rmation in the City's generdllcdger into a working trial balance.
As part of the audit, we llIay prepare a draft of your financial statements and related notes. In accordance
with GOI'(TJ/f1ICnt Auditing .\'tandards, you will he required to review and approve those financial
statements prior to their issuance and have a responsibility to be in a position in fact and appearance to
make all informed judgment on those financial statements. Further, you are required to designate a
qualified management-level individual to be responsihle and accountable fix overseeing our services.
Audit Procedures - f;eneral
An audit includes examining, on a lest basis, evidence supporting the amounts and disclosures in the
financial statements; therdl'lre, our audit will involve judgment ahout the number of transactions to he
l:xalllincd and the areas to be tested. We will plan and perform the audit to obtain reasonable, rather than
absolute. assurance abollt whether the financial statements are free of material misstatement, whether
from errors, fraudulent financial repol1ing, Inisappropriat ion o I' assets, or violations of laws or
govcmll1ental regulations that are allributabk to the City or to acts by management or employees acting
on behalf of the ('ity. Because the determination of ahuse is subjective, Govcrnment Auditing Standards
docs not expect auditors to provide reasonabk assurance of detecting abuse.
Because an audit is designed to provide reasonable, but not absolute assurance and because we will not
perform a detailed examinat ion of all transactions, there is a risk that material misstaterl1l:nts may exist
and nol he detected hy us. In addition, an audit is not dcsi!:,'lled to detect immaterial misstatements or
violatillns of laws or governmental regulations that do not have a direct and material e1fcct on the
financial slakmcnts. Ilowcver, we will inflmn you of any material errors and any fraudulent financial
. reporting or misappropriation of assets that come to our attention. We will also inflmn you of any
violations of laws or governmental regulations that come to our attention, unless clearly inconsequential.
Our responsibility as auditors is limikd to the pl:riod covcrl:d by our audit and docs not extend to later
periods ll1r which we arl: not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions rel:()f(led in the
accounts, and lIlay include tests of the physical existence of inventories, and direct confirmation of
receivahles allll certain other asscts and liabilities by correspondence with selected individuals, creditors,
and linancial institutions. \V e will request written representations from your attorneys as part of the
engagement, and they may hill you Illr responding to this inquiry. At the conclusion of our audit, we will
also require cel1ain written n:prescnt;Jtions frum you about the tinanci;JI statements and related matters.
Audit ProcedUl-cs - IlItcmal Controls
In planning and pcrtl)rlllillg our audit, we will consider the internal control sufficient to plan the audit in
(.rder to determine the nature, timing, and extent of our auditillg procedures for the purpose of exprl:ssing
our opinion on the City's financial statements.
\Ve will obtain an understanding of the design ofthl: relevant controls and whethl:r they have been placed
in operation, ,lIld we will assess control risk. Tests of controls may be performed to test the effectiveness
of certain eontmls that we consider relevant to preventing and detecting errors and fraud that arc material
to the financial slatcments ami to preventing and detecting misstatements resulting from illegal acts and
oth('J" noncompliance matters that have a direct and material effect on the financial statements. Tests of
controls arc required only if control risk is assessed below the maximum level. Our h:sts. if performed,
. will he less in scope than would be nl:eessary to render an opinion on internal control and, accordingly, no
opinion will be l:xpressed in our rep0l1 011 internal control issued pursuant to Govemmel/t Auditing
,.....{alltlards.
City of Arden Hills Page 4
Octobcr 2.t, 2006 .
An audit is not designcd to provide assurance on internal control or to identify reportable conditions. .
Ilowevcr. we win inl()f[n the governing body or audit committee of any matters involving internal control
and its operation that we consider to be reportable conditions under standards established by the
American Institute of Certified Public Accounts. Reportable conditions involve matters coming to our
ath:ntion relating to significant ddiciencies in the design or operation of the internal control that, in our
judgment, could adycrsely affect the City's ability to record, process, summarize, and report linancial data
consislcnt with the assertions of management in the financial statements. We will also inform you of any
Ilonrcportahle conditions or othcr matters involving internal control, if any, as required by Government
.4udilil/g Stundards.
Audit Procedures - Complianc{~
Identifying and ensuring that the City complies with the proVISIOns of Jaws, regulations, contracts,
agreements, and grants is the responsibility of management. As part of obtaining reasonable assurance
about whether the lin;mcial statements arc free of material misstatement, we will perfonn tests of the
('ity's compliance with the provisions of applicable laws, rcgulations, contracts, agreements, and grants.
IloweYLT, the ohjective of our audit will not bc 10 provide an opinion OJl overall compliance and we will
IIllt express such an opinion.
Audit Administration, Fccs, and Other
Thc ;lssistillKe to be supplied by your personnel, including the preparation of scheduks and analysis of
accounts, typing all cash or other continnations we request, and locating any invoices selected hy us for
lesting, will he discussed and coordinated with you. .
The audit documentation for this engagement is the property of Malloy, Montague, Karnowski,
Radosevich &. Co., P.l\. (MMKR) and constitutes confidential information. I Iowever, pursuant to
authority given by law or regulation, we may be requested to make certain audit documentation available
to a regulatory agency or its designee, a federal agency providing direct or indirect funding, or the U.S.
(iovernment Accountability Office for the purposes of a quality review of the audit, to resolve audit
iindings, or to carryout oversight responsibilities. We will notity you of any such request. If requested,
access to such audit documentation will be provided under the supervision of MMKR personnel.
Furthermore, upon request, we lIlay provide copies of selected audit documcntation to the aJ()rcmentioned
partics, These pal1ies Illay intend, or decide, to distribute the copies or in/i.mnation contained therein to
others. including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of live years after the report
n:lease date or for any additioJlal period requested by the regulatory agency. If we are aware that a
kderal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting
the audit tinding Ii.l[ guidance prior to destroying the audit documentation.
()ur fees fi.lr these services will he hased on the actual time spent at our standard hourly rates. We will
also bill you 11..)1' travel and other out-of-pocket costs such as report production, typing, postage, etc. Our
standard hourly rates vary according to the degree of responsibility involved and the experience level of
the personncl assigned to your audit. Our invoices f()r these fees will be rendered each month as work
progresses and arc payable upon presentation. Unless additional work is requested, or circumstances
reqUIre additional work, our fees (including the preparation of a management report ) It)r the
December 31, 2006 audit will he as described in our proposal for professional auditing services.
.
('ity of Arden Hills Page 5
t October 24. 2006
. The fl:c dcscribed above is based on anticipated cooperation from your personnel and the assumption that
ullcxpected circumstances will not be encountered during the audit. If we find that additional audit
PWCCdllfl:S are required, or if aqditional services are requested by the City, those services will be billed at
om standard hourly rates. Additional audit procedures might be required for certain accounting issues or
events such as new contractual agreements, transactions and legal requirements of new bond issues, new
funds, major capital projects, new tax increment districts, or if there is an indication of misappropriation
or misllse tlf public funds. If significant additional time is necessary, we will discuss it with you and
arrive at a new fcc estimate he1()re we incur the additional costs.
With regard to the electronic dissemination of audited tinancial statements, including financial statemcnts
Jlublished elcctronically tIn your websitc, you understand that elcctronic sites are a mcans to distribute
inl('nnation and, thcref()re, we arc not required to read the information contained in these sites or to
('''ilsidn the consistency of other informatit\ll in the electronic site with the original document.
If YOll intend to publish or otherwise reproduce the tinancial statements, such as in a bond statement, and
I!l;;k,' r...:ti.:rence to our firm name, you agree to provide us with printers' proofs or masters tor our review
:Ind apflfl)val before printing. You also agree to provide us with Cl copy of the final reproduced material
Ell UUI ;lppWV,l] hcl(Jre it is distributed.
(;(J\'('ntnl' 'III ..II/dding Slllwlarrls require that we provide you with a copy of our most recent external peer
It'vi",\' l'l'pOJ1 and allY lettcr of comment, and any subsequent peer review reports and letters of comment
f"'l.Tin'd during the period of the contract. (hlr most recent peer review report and letter of comment
accompanics this ktter.
. We appreciate the opportunity to be of service to the City and believl: this letter accurately summarizes
the signiticant tenns of our engagement. If you have allY questions, please let us know. If you agree with
the terms of l.\lIr engagement as ekscribcd in this letter, please sign the enclosed copy and return it to us.
Sincerc!y~
MALLOY. MONTAC;UE. KARNOWSKI, RADOSEVICH & CO., P.i\.
Aawn J. Nielsen. C'PA
Principal
AJN:kch
Response:
This letter cmrcctly sets fOl1h the understanding of the City of Arden Hills.
By: -.. -. --.. - - -- - ___ __ u_ _ _ __ __________ .._ ___________. By: ."._ _.__.__ - ._____._ 0- -- ---------.
Title: --.---.--- .. ___. - ._._ - .____._.___n_ Title: -. ------ ---- - . --- ,- -.. -- --
I)atc: .. ____________n___._____ _..___... _____ Date: - .. - - - - - .." ------.-
.
,~
. --A~~ILLS
City ot Arden Hills
. Prepared by: ""~ ,__ R~uest t~~_Councjl ,'\ction .--. -.--. . ...----..----.--.----
-------- -.......-
Agenda Item 3. G
Dept.: C. Dev PC #06-013: Preliminarv Plat;
Council Mtg. Date: 11/27/2006
Final Action Needed By: Amities Coast. LLC; 3685 & 3695 New BriQhton Road
Budgeted Amount: $0.00
Actual Amount: $0.00
-_.._.:"'~.:.-='--...__.----==~...-=.~-.=~. ~- .. __.._U"_ ___.y.........________ ...__ Funding ,?(?urce: lliE. '"
Council Action Request:
Consider a motion to approve extending the deadline for filing the final plat application for the preliminary
plat approved in Planning Case 06-013,3685 & 3695 New Brighton Road, to December 31,2006, subject
to the original 17 conditions and 1 new condition.
Staff Recommendation:
Approve extending the final plat application deadline for PC 06-013 to December 31, 2006.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
~ Memo/Letter: "
Report to the City Council
D Resolution (No, )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
~ Other:
Letter from the Applicant
Preliminary Plat
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
3685 and 3695 New Brighton Road
PC#: 06-013 Preliminary Plat & Variance
, \ i 0 Selt!Cted Features
/ \ i~' ~lunicipaJlties
, ' Road Canterline; (County)
/ ':li'd I"'. Interstate Hwy
i# State Hwy
i 10/ County Road
i I Roads
, I ;';;t Water
/ i Structures
1/ I 0 Parcels
:~ / ,HIghway Shields
i' '
" / S,,,'!€t Name Labels
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DISCI ,AlMER: This map is neither a legally recorded map nor a survey and is not intended to he used as one, This map is a compilation of record:,. infol111ation and
data located in various city. wunty. state and federal offices and other sources regarding the arca shown. and is to he u:'cd for ref~rence p\lll'oses only,
SOURCES: Ramsev County U\ mill. ~O(}(,). The Lawrcnce Gr01l1:.'\ 1ril (,. 100(, for Count\. 1arcel and ro erlV records data: A ri1100(, for l'onllnerci~1 and rCSldential data: .'\ ,ril H. ~O(L1 for color aerial ima~cr\': All othcl
. . ..
,
. ,,~
~~!lILLS
MEMORANDUM
DATE: Novcmber 17,2006 Agcnda Item 3.G
TO: Mayor and City Council
FROM: James LehnholI, City Plallll~
SrB.JECT: PC #06-013 - Extension
Amities Coast, Ine (Phil LittleJield)
Preliminal'Y Plat - 3685 & 3695 New Brighton Road
Request
Motion to approve extending thc deadline for filing the final plat application for the preliminary
plat approved in Planning: Case O(j-() ] 3. 3685 & 3695 New Brighton Road, to December 31.
2006, subject to the original 17 conditions and] ncw condition.
. Back2;round
On July 31, 2006, the City Council approved (4-0) a --\-----------'- "--1
r' Proposed Lot Size (sf)
preliminary plat lor 3685 and 3695 New Brighton b I (11,000 sf minimum) i
Road. The proposed subdivision rc-plattcd two ' ,,-, ""__",_n""" "-", ----'--" __I
Lot I , 30.128
existing lots into four conforming lots. .. _____ ...--+----:.._ ..__no_ .._..._______
i Lot 2 27.897
~_'___ m__"____ __m__'_n
The approval was subject to seventcen conditions, Lot 3 50,315
---- " - - -------- ---~
\vhich are listed below. The applicant has been L1~__~_l6,3 73._..__ _ _ __ _ ____
working to meet the requirements of all the conditions; howcver, the applicant did miss the
Octobcr 31, lOO(), deadline lor submitting the final plat application. The subdivision regulations
require f'inal plat applications to bc submittcd within thrce months of the preliminary plat
approval. According to the applicant, finalizing and amending the plans to conform to thc
rcquired conditions took more time than expectcd, which is the primary reason for necding
additional time.
The applicant has not rcquestcd any changes to the plans or conditions of approval.
. : ':\/{'/r(J-il/l:l,IlS',II/'{I<,,,hil/s:/'IrI1ll/in,~ :i'/l/llllill.'; e fl.\",\ :](}fJ(j:(J("'(J/3 "llIIilil's CIJasll'rl'lilllilllllY I'ltll & Variant!' (, fl'('HOUJ.iI" II 611(, , <: '(' Nt/JlIr/
j':.r/CllSiOll - tl11lr"li('.\ /lIcit (I.; \'llrilUiCt'.d()('
Page I of J
Recommendation
The proposed lots still conform to the subdivision regulations, no variances are required to meet .
thc City"s rcgulations. and no changes have been made to the subdivision or zoning regulations
that would impact the proposcd plat; thcrefore, Staff recommends approving the rcquest for an
extension to submit the final plat application by December 31, 2006.
Staff s recommcndation is su~ject to thc original sevcnteen conditions plus one additional
condition rclatcd to tree protcction:
1. The prcliminary plat shall be contingcnt upon approval of a rcquest to vacate a portion of
the utility casement for the driveway on proposed Lot 3.
2. The applicant shall comply with applicable provisions of the City Code and relatcd
ordinances.
3. Thc applicant shall submit thc final plat and application to the City of Arden Hills within
threc months of the preliminary plat approval date or the approval shall expire unless an
extension is granted by the Planning Commission. The final plat shall reflect all changes
required in the conditions of approval for the preliminary plat.
4. The project shall be completed in accordance with the plans submitted as part of the
prcliminary plat application. Any significant changes to these plans, as determincd by
the City Planner, shall requirc review and approval by the Plmming Commission.
5. The applicant shall include a 12 foot drainage and utility easemcnt centercd on all
common lot lines, and a 12 foot drainagc and utility eascment along the right-of-way.
6. Thc applicant shall pay a park dedication fee as dctcnnined by the City Council at the
time the final plat is approved. .
7. The applicant shall amend the final plat to be in confomlance with all of the comments
from the July 3rt!, 2006, memo from the City Enginccr.
8. Any extension of City services for the ncw lot shall be subject to review and approval by
the City Engineer and all associated costs shall be the responsibility of the applicant.
9. Erosion control measures shall be installed before any grading or construction begins and
shall be maintained and remain in place until groundcover is reestablishcd and
construction is finished.
10. All non-conforming structures shall be removed as indicatcd on the site plan bcfore the
final plat is filcd and before any building permits are issued. I f, however. thi s is not
possible, the developcr shall post a financial surcty with the City to ensure removal
within one year from thc approval o[the final plat.
11. The applicant shall submit an approved road access pennit from Ramsey County bctore
the final plat is approved.
12. Any changcs to the grading or erosion control plan shall be subjcct to approval by the
City Enginecr.
13. The applicant shall obtain all necessary pcnnits from the Rice Creek Watcrshed District,
Ramsey County, the Statc of Minnesota Departmcnt of Natural Resources and any other
goveming agencies where applicable before the final plat is approved.
14. The applicant shall provide an as-built survey upon completion of the project.
15. The address for the cxisting dwelling Lot 4 shall be changed to a Thom Drive address
from the current New Brighton Road address.
i:,\1clTO..il/cl,lIs\ardc/lhi/ls\l'{a/ll/il/g;{'lill//lil/g C'lIses:]OOo\ll6,O{3 ,llIlilil'S C,,{/sll'rc{illlil/illT P{ill <.\' Varianc.' (..II 'I'RO I 'IJlj\1 I 1(>(I{i - CC Ref'''rT .
Er1<'l/siol/ - ilmi/il's pial (~ mria/lCl'doc
Page 2 of_~
16. The applicant shall work with the Ardcn Hills City Planner and Arden Hills City Forester
to save as many existing quality, well placed, and healthy trees as possible.
. 17. The ccrtificate of occupancy for Lot 1 shall be continent upon successful implementation
of the drainage and grading plan as dctcrmined by thc City Engineer.
J 8. Trees shall not be removed Olllshle of the designaled tree removal area Ivit/lOut pre-
approvalfi'01ll the Cily Planner and Cil)' Forester. The trees not designated far removal
- .
shall be protected by a .knce Ihat shall be inslalled, in.\pecled, and suNecI to City
apprOl,'al prior to any tree removal. 111e City may require preparation alu]
implementation ofa re-Iwulscapillg plan if allY Irees grealer thallfour illches in diameter
are removed outside of the designated Iree areas.
Options
1. Approve the preliminary plat as submitted.
2. Approve the preliminary plat with conditions.
3. Dcny the application with reasons for denial. l[the City denies the pctitioners request, "... it
must state in writing thc reasons for the denial at the time it denics the request."
4. Table the entire application for additional information. The City has already used the
permitted additional sixty day review period.
If the extcnsion is not granted, the applicants would be requircd to resubmit their preliminary plat
for review by the Planning Commission and City Council.
. Deadline for A2encv Actions
Since the preliminary plat application has expired, there is not a deadlinc for action on this item.
Attachments
3 G.::l Letter from thc Applicant
3G-2 Prcliminary Plat
. i :MelrO-inf'l./Isiardenhills'f'lflaning'Plflnning ('ilsesi2I!06i06-0J 3 Amilie.I' ('oasl f'reliminilr\' f'lill c~ Variance (Af'f'ROV/:'/))iJ J J MJt) , ( '(' Repol'/
FXIl'Jlsil1n - ufllitic,'\' pllll (\: 1'{Iri'"lCt'.du('
Page 3 of3
.
Attachment 3 G-l
Letter from the Applicant
.
.
Novembcr 27,2006, City Council Meeting
.
November 15, 2006
To Whom It May Concern:
I would like to request an alter the fact extension for the final plat
application for the property located at 3695 and 3685 New Brighton Road,
Planning Case #06-013. I will submitting the final plat application no later
than December 31,2006. In an effort to insure that I had all of the necessary
requirements in order to submit a complete application I inadvertently
missed the deadline. I am requesting an extension until December 31, 2006.
Thank you for your consideration.
S~c~ly . A'
( ~/(/~ ----~~~
./ ,fi,~--'- .17" .
. ~>,' '~I l:.//~J:{ . " ~
Phil Littlefield '
Amities Construction, Inc.
. Amities Construction, Inc. 6204 Orleans Lane, Maple Grove MN 55369
Office 763-286-8956 Fax 763-531-2192
.
Attachment 3G-2
Preliminary Plat
.
.
November 27,2006, City Council Meeting
:.,.
~ f
r- _ ~~~~_TION _ ~~ _, \ "
. ! .<. .>'! \ /".'M'NARY PLA T
i ".~' .{~, I ~ M J --- ~Q ,
'.' ~". ~, OF
' l'''' ~ ,
:1 .. /~ /
[t------ -------1 ~ i,
i~~:)~L .!' i ; ~/~ ~ 2UGHS LANE
[:~~_~;~__j ~: "'LLS, M'NNESDTA
.,,~ l.
SECTION 28. T1W, 30. RGE. 23 /'\,
(WO, TO SC.t.LL) / '
./ ./ LEGAL DESCRIPTIONS:
'>-: ./ , ,nd 18, ROHLEDER'S HOME AND GARDEN ACRES. accord;ng
.;' ...., ~ corded plot thereof, Ramsey County, Minnesota.
~~........ -
"........~~\
,
L'J ' SITE DATA
" _ _OUNDARY AREA 2..86 AC.
,- UMBER OF LOTS 4
Cl ZONING R-2
\ :0 ZONING R 2
'. ., AREA, 0.34 AC.
r.c ~
'i
: LEGEND
'...... g 0 Denotes 1/2 inch by 14 inch iron monument
( 'jC, set and mark.ed with license number 20595
< '"
~ ...J;- Denotes existing power pole
() ~ ~ Denotes existing flared end section
J @ Denotes existing telephone box
. " ~v Denotes existing service
WEll Denotes existing well
(J ,/ 0 Denotes existing manhole
L,J /' "Z 0 Denotes existing lift station
......... ~ 0 Denotes existing electric box
1- " 1 ~ Denotes existing flog pole
/ 0: Denotes existing gas meter
, Denotes existing culvert
, _ - -)(- Denotes existino fence
/- .-- ---- Denotes existing wetland
-- __ __ " ...)JJJ Denotes existing tree ~ine
-- __ '-- ---ohe-- Denotes overhead power lines
__ --~- Denotes force main
I _
I ___-uga_ Denotes existing underground gas
I -~tel--- Denotes existing underground telephone
I
I
I NOTES
I
~ osements token from litle Commilment No. MN031669W3, with as effective
" at B: 00 om. and litle Commibnent No. MN031670YJ8. wit., on effective
...... Jt B.OO om, both prepared by Commonwealth ntle lnsurance Company.
", 'IONER ENGINEERING. P.A...
. - - - - - - ~ - . loken from os-built drawings from the City of Arden Hills. and those who
~ ......\.. ticket #502.398.36 and ticket # 50239899.
GRAPHIC SCALE
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~ L-,__,__,________,__,__,____,__,_..... PERSON INDEX
,. 763) 286-89S6 " PREUMINARY PLAT
.... 2, PREUMINARY SllE k Ul1J1Y PLAN
~~" PI. NEER . . 3, PRElJI,AINARY GRADING 8< EROSION CONlROL PLAN
~~~ .. engmeenng 4. REMOVAL PLAN
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~ b9 ARDEN HILLS. MINNESOTA
.
~
~~,:HILLS
City of ArdenHi11s
. Prep~red by: -- R~quest for _Council Actio~__n -
JL Agenda Item 7;~A
Dept. : C . Dev
Council Mtg. Date: 11/27/2006 PC #06-033: PUD Amendment & Site Plan Review;
Final Action Needed By: Boston Scientific; 4100 Hamline Ave N
12/17/2006 Budgeted Amount: $0.00
Actual Amount: $0.00
....'<.=':"=,::---.-- .~. -. ---.-----.,.-..,-. FunsJing Source: !JLL
- "---.".-.-.-------. ---
Council Action Request:
Consider a Motion to Approve Planning Case 06-033: PUD Amendment & Site Plan Review for Boston
Scientific at 4100 Hamline Ave N subject to 12 conditions.
Staff Recommendation:
Approve the PUD Amendment and Site Plan Review.
Advisory Commission Action:
Commission Date Action
Planning .- ...m.............
11/1/2006 Approved
PTRC t::J_C?t I\pplicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. ~ Memo/Letter:
Report to the City Council
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
~ Other:
Draft Planning Commission Minutes
Email from a resident
Report to the Planning Commission
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
Boston Scientific Site Plan Review and Master Plan Amendment PC#06-033
o Selected Features
; ,=: Municipalities
Road Centerline< (County)
/iI.. ~lterstate Hwy
i'f State Hwy
IV County Road
, Roads
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Structures
o Parcels
Highway Shields
Street Name Labels
,
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DISCLAI;\lER: This m,lp is neither a legally recorded map nor a survey and is not intcnded to be used as one, This map is a compilation of records, infonnation and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsev CounlY (February 28.2006), The Lawrence Grou ;February 28, 2006 for County arcel and ro erlY records data; Janua '2006 for commercial and residential data; A ril 8, 2003 for color aerial
. . . .
. ,~
,--A~HILLS
ME 1\'1ORANDU 1\'1
DATE: November 20, 2006 CC Agenda Itcm 7.1\
TO: Mayor & City Council
FROl\'l: James Lehnhoff, City Planner!'
SLlB,JECT: PC # 06-033
Boston Scientific (formerly Guidant)
4100 N lIamlinc Avenue
Master Planned Unit Deyelopment (PUn) 8th Amendment and
Site Plan Review Addition to Building N
.--
Re(IUest
Consider a motion to approve Planning Casc 06-033: PUD Amendment & Site Plan Review for
Boston Scientific at 4100 Hamlinc Ave N subject to 12 conditions.
. Back1!round
The applicant is requesting a Master Plan pun (8th) Amendment :md Site Plan Review to
construct a 2,250 squarc foot addition to the north side or Building N, which is located in the
northwestel11 portion of the Boston Scientific campus. The building was purchased prior to the
Master Plan approval in 2002, and the Master Plan docs not reflect the proposed addition in this
application. which is the reason for the PUO Amendmcnt.
Thc City Council did approve a 10,225 square foot addition to thc western side of Building N on
August 28, 2006 (PC 06-024). Howevcr. Boston Scientiiic has decided to 1101 pursue that
addition in favor of thc smaller addition proposed in this application.
The proposal in this application would be thc second addition to Building N. In 2003, Boston
Scientiiic \vas approved to construct a 38,000 square foot addition to Building N. According to
the applicant. this proposed addition would add three new cmployecs to Building N.
There was a discussion regarding noise gcneration from Building N at the Planning Commission
meeting. Two residcnts in attendancc and an email Jrom a rcsident stated a concern about
existing noise and the potential for increased noisc from the addition. In response, the Planning
Commission enhanced condition eight, which is included in the below conditions. Boston
Scienti fic agreed to confonll to thc condition at the Planning Commission meeting.
. : ,,\h'/ru-il/cI,lIS IIrcl','I1hillsJ'llIllllil/g'l'lllllllill,l!, ClIs('sI2rilJv'(lv-ri33 lios/oll SciclI/ilic 1'1 1,l ..11l1C1Il11llt.'1I/ ,~ Sill' l'I{[1l R,Ti,'\t' (I'FN/lIi\'(;j,[ I f30(i -
CC 1I,'['un - HfJ.\IUIl S, i<'llli/ic r't 'I), 1111"/111/11<'1/1 L~ Si/,'F'It/1I R<,l'icwdoc
Page 1 of J
Recommendation .
Thc Planning Commission reviewcd Planning Case 06-033 and unanimously (5-0) recommends
approval of the Planncd Unit Development (sth) Amendment and Site Plan Review bascd on the
submitted plans and a finding that the proposal will not have ncgativc impact on the
neighborhood or City ifthc following twelve conditions are included:
1. The applicant shall continuc to abide by the conditions of approval as stated in the
approved Mastcr Plan PUD except as amended by the seven subsequent amendmcnts.
2. A PUD Amendment form, drafted by the City Attorney, shall amcnd the PUD and
encompass all seven amendmcnts to thc Mastcr Plan PUD. A building pennit may only
bc issucd aftcr the PUD Amendmcnt document rcccivcs the approval ofthc City Council
and is cxecutcd by both the City Council and the applicant.
"\ The project shall be completed in accordance with the plans submittcd as part of the
_1.
master plan amendmcnt and site plan review application. Any significant changes to
thesc plans, as detemlincd by the City Planner, shall requirc rcview and approval by the
Planning Commission.
4. The master plan amendmcnt and site plan revicw shall automatically expire and bccome
void one (I) year from and after thc date on which the Council granted such approval if
\vork on the projcct has not begun within that time period.
5. The applicant shall obtain any necessary permits from the Rice Creck Watershed District,
thc Minnesota Pollution Control Agency, and any other necessary permits before a
building pennit is issucd. Thc City shall bc copied with all rcquired pennits.
6. Any changes to the grading, erosion, or drainage plans shall be submittcd to the City
Engineer for approval. .
7. The applicant shall comply with the conditions recommcndcd by thc City Engineer in the
October 23, 2006. memo to the City Planner. Updatcd site plans shall be submittcd for
approval by the City Engineer bcfore any building pcrmits arc issued.
8. If noisc from the building exceeds MPCA noise regulations for rcsidential areas at the
propeliy line, the applicant shall reduce noise by any means neccssary to be in
compliance with MPCA regulations. In addition, prior to and after completion of
constmction for the addition, applicant shall take mcasurcments of the noisc to vcrify
compliancc with l\;lPCA requirements. A copy of thc noise mcasurcments shall be
submitted to the City. Further, applicant shall make a good faith effort to further reduce
noise levels to a levcl that may be less than what is requircd by MPCA regulations in
order to minimize noise to the neighboring residential propertics.
9. A traffic study shall be conducted and submitted to thc City for review to detcrmine if
road improvements arc needcd prior to the submission of any application(s) that \vould
cause the total new square footage to exceed 419,500 square feet since the Master Plan
was approved in 2002.
10. Thc mechanical equipment shall bc fully screcncd from all adjacent propertics and the
public right-of-way.
1 I. Thc applicant shall provide an "as built" survey upon completion of the project that
includes all required changes.
12. Thc 10,225 square foot addition to Building N that was approvcd by the City Council on
August 28th, 2006, in Planning Case 06-024 shall be null and void.
::,ltt'/m'iIlCI,lIsinrdcllliills'I'lallllillgi/'ll/lIlIillg Cf/.\'(',I"';}006:!J6-IJ33 80,11011 S"ielllific: Pt'!) AlI/elldll/1'1I1 & Silt'PI<1fI!?"l'i"11' (l'ENJ)INGj:/1/31i6- .
("C f(q)(lr! -HOSlolI .\'('i('//Iijic 1'(.11> ..11I/(,lIdll/"1I1 & Sil," I'll/II Rel'iewdoc
Page 2 01'3
. Residellt Commellt:
An cmail submitted by Darrell Thorstenson at 1250 Wynridge Drivc is attachcd to this mcmo.
Options
1. Approve the proposal as submitted.
2. Approve thc proposal with conditions.
" Dcny the application with rL'asons for denial. If the City denies the petitioncrs request, "... it
.L
must statc in writing the reasons for the denial at thc time it denies the rcquest."
4, Table for additional information.
Deadline for A2;encv Actions
The City of Ardcn Hills received thc complctcd application for this rcquest on July 14,2006
Pursuant to Minncsota State Statue, the City must act on this requcst by September 14,2006 (60
days), unless the city provides the petitioner with written reasons for and additional 60 day
rcvicw pcriod. The City may with thc petitioners' consent extend the revicw period beyond the
120 days.
. Attachments
7A-l Draft Planning Commission Minutes
7A-2 Emaillrom Darrell Thorstenson at 1250 Wynridgc Drive.
7A-3 Report to thc Planning Commission - http://www.ci.ar~lc;n-hi]]s.mn.us
. ,:,\1"lro, illl'f./Is'arr!('lIhills:/'lalllling !"fannillg C'SI's':O.f1(i6:(JI;.(J33 {{oSlon ,\i'il'nli/i( ['(if) AIIIc"/(/IIII'1II ,I' Sill! l'Iall H"I'i,',,' (I'I::,,\'/ IIN(,)' 11130(,
('(' 1/'1'''1'1 " flosl"" Sl'il'l/fijic-/'{.'/J .,111/(,11.11111'11I ,I( Sil" PI,III (I('\'il.'\Ld",.
Page :\ of .3
.
Attachment 7 A -1
Draft Planning Commission Minutes
.
.
No\'Cmbcr 27th, 2006, City Council Mecting
ARDEN HILLS PLANNING COMMISSION -- NOVEMBER 1,2006 5
. PLANNING CASE 06-033: PLANNED UNIT DEVELOPMENT AMENDMENT
AND SITE PLAN REVIEW, BOSTON SCll:NTIFIC, 4100 IIAl\IL1NE A VENUE
NORTH
1\1r. Lehnhoff stated applicant was requesting construction of a 2,250 square foot addition
to thc west side of Building N. Staff recommended approval of the Planned Unit
Developmcnt Mastcr Plan (sth) Amendmcnt and Site Plan Rcview based on the submitted
plans and findings subjcct to thc following conditions:
1. Thc applicant shall continue to abide by the conditions of approval as statcd in the
approved !\1aster Plan PLJD except as amend cd by thc seven subsequcnt
amcndmcnts.
2. A pun Amcndmcnt form, drafted by the City Attomey, shall amend the PUD and
encompass all scven amendmcnts to the Master Plan pun. A building permit
may only be issued after thc pun Amcndmcnt document rcceives thc approval of
the City Council and is executed by both the City Council and thc applicant.
.., The project shall bc completed in accordance with the plans submittcd as part of
-).
thc master plan amendment and site plan review application. Any significant
changes to thesc plans, as determined by the City Planner, shall rcquirc review
and approval by the Planning Commission.
4. The master plan amcndment and sitc plan rcvicw shall automatically expire and
. become void one (I) year li'om and after the date on which thc Council grantcd
such approval if work on the project has not begun within that timc period.
5. The applicant shall obtain any nccessary permits from the Rice Crcek Watcrshed
District, the Minnesota Pollution Control Agcncy, and any other neccssary
permits beforc a building permit is issucd. Thc City shall he copied with all
required pe11nits.
6. Any changcs to thc grading, erosion. or drainage plans shall be submitted to the
City Enginecr for approval.
7. Thc applicant shall comply with the conditions recommended by thc City
Enginecr in the October 23, 2006, memo to the City Planncr. Updated site plans
shall bc submitted for approval by the City Engineer beforc any building permits
arc issued.
S. If noise Ii-om the building exceeds MPCA noise regulations for residential arcas at
the property line, the applicant shall reducc noisc by any means necessary to be in
compliancc \vith l'v1PCA regulations. If any complaints regarding noisc are made
to thc City, thc applicant shall be responsiblc for providing decibel mcasurements
from the property line and reducing noise levels to be in compliance \vith MPCA
rcgulations.
9. A traffic study shall be conductcd and submittcd to the City for revie\v to
dctcnnine if road improvcments are nceded prior to thc submission of any
application(s) that would causc the total new square footagc to excced 419,500
square fcet sincc the Master Plan was approved in 2002.
10. Thc mechanical equipmcnt shall be fully screened from all adjacent propertics
. and the public right-or-way.
DRAFT
ARDEN HILLS PLANNING COMMISSION - NOVEMBER 1,2006 6
11. Thl: applicant shall provide an "as buill" survey upon completion of thl: project .
that includcs all rcquired changcs.
12. Thc 10,225 squarc foot addition to Building N that was approvcd by the City
Council on August 28th, 2006, in Planning Casc 06-024 shall be null and void.
Commissioner Zimmel111an asked if they had downsizcd the addition on thc west side and
not changed the location, would that requirc them to come back to the Planning
Commission. Mr. Lchnhoff responded a downsizing would havc bccn considercd an
insigni licant change, but bccausc the proposed addition had changed locations that was
thc reason this was be/orc the Commission.
Chair Sand opencd the public hearing at 7:47 p.m.
Chair Sand invitcd anyone for or against thc request to come forward and makc
comment.
Fmail from Darrell Thorstenson. 1250 Wynridgc Drive, stated "I am a city resident and
live at 1250 Wynridge Drive. My propcrty as wcll as several othcr adjacent homes arc
directly affected by thc subjcct planned case bccause the backside of our properties are
adjaccnt to the proposed Boston Scientific addition. 1 am frustrated and very conccmed
that Boston Scientific is continuing to pursuc thc expansion of their facilities in a
direction that directly encroaches on our residcntial neighborhood. Building N is already
a visual eye sore for the 6 months of thc year thcrc if no foliage on thc narrow row of .
butTering trees. An cven greatcr issue is the audible noisc that is generated from
ventilation blO\vers, etc. that reside on thc roof top and side of building N. Evcn if this
noise is within l\'IPCS rcgulations, it is still very noticeablc and annoying. Homes along
this stretch of Wynridge Drivc were built prior to thc sale of the dog food f~lctory to
Guidant. Though odor was an occasional issuc, the quality of life was t~lr Icss negatively
impacted than is currcntly the case with Boston Scientific.
Further cxpansion of building N is clearly not going to help with visual impact since the
building will be closcr and taller than bef()J"e. I undcrstand that ncw rooftop equipment
will reside on the lower rooftop that will be south of thc taller expansion (away from the
homes) BUT it docs not guarantec thc audible noise level will not increasc. Moreover, it
does nothing to addrcss the currcnt equipments that are generating noise.
If the planning commission approvcs this application, I request that the commISSIon
stipulate that Boston Scicnti fic move or bu tTcr audible noise gcncrating I:quipmcnt as a
part of their property to REDUCE current noise levcls rcgardlcss (evcn if they arc within
M PC A regu lations). Obviously, it would be best to have an independl:nt party makc
noise mcasurcmcnts beforc and aftcr the project to assure compliance.
With respect to the proposed nearcr/taller addition, it is difficult to evaluatc the additional
negative visual impact becausc it is mostly something that has to be imagined. As 1
indicated earlier. building N is already vcry visihlc during the 6 months of wintcr. It
.
DRAFT
ARDEN IHLLS PLANNING COMMISSION - NOVEMBER 1,2006 7
. would be best if tall evergreens were included with the project to provide as much year-
round screening as possible.
U nfortunatdy. I am unable to attend tonight's mceting. Please bear in mind that the
homes in this area have market valucs between $300,000 and $500,000. It seems
complctely reasonable [or the planning commission to establish constraints of industrial
cxpansion that sincerely addrcsses home owner interests - both in terms of quality of life
and in terms of maintaining property values.
Thank '"OU for vour consideration:'
- -
Todd Vandeberg. 1266 Wynridge Drive. stated he agrecd \\ith Mr. Thorstenson's email.
lie cxprcssed concern in the winter months that this would he a visual eyesore. He
exprcssed conccrn that therc was no noise blockage and thc noise levels \vould not be
reduced.
Mark Anton, 1266 Wynridge Drive, expressed concern regarding thc noise. lIe noted
this building was the only one adjacent to residcntial properties. He belicved thcy were
cxceeding the MPCA guidelincs. l'le stated until condition 8 was really satislied, he was
against this requcst.
Dan Riehle, Boston Scientific, stated onc of the things bchind this change was a cost
. t~lctOr. He indicated they were agreeable to noise testing before and after the installation
of the cxpansion, but they were not proposing to move the equipment. He statcd they
would agrce to another MPCA test.
Commissioner Larson asked if they could pllt in SOJlJC kind of noise screening. Dan
Riehle respondcd they could look at this. but they were doing this on a tight budget.
Commissioner Zimmen11<m stated he understood the economics, but he concuned with
the neighborhoods' concerns. lie stated he would have preferred they scaled back this
and put it on the west side.
Chair Sand closed the public hearing at 8:00 p.m.
13. Chair Sanclmoved, secondcd by Commissioner Modesette to approve Planning Case No.
O(j-033, Boston Scientdic Planned Unit Devclopmcnt Amendment and Site Plan Review,
4100 North Hamline Avenue, subject to the twelve conditions as noted in stairs October
27, 2006. report and amending Condition 8 to rcad: If noise from the building exceeds
I'vlPCA noise regulations for rcsidential areas at the propcrty line, the applicant shall
reduce noise by any means necessary to bc in compliance with MPCA regulations. In
addition, prior to and alter completion of construction for the addition, applicant shall
take measurcmcnts of the noisc to verify compliance \vith MPCA requiremcnts. A copy
of the noise measurements shall be submitted to the City. Further. applicant shall make a
good bith cfT0l1 to further rcducc noise levels to a level that may bc Icss than what is
.
nO 1\... r:T
{,,~;:,' i'\. //:, ~i, ~ r.1
ARDEN HILLS PLANNING COMMISSION. NOVEMBER I, 2006 8
required hy MPCA regulations in ordcr to minimize noisc to the neighhoring rcsidential .
propcrti cs.
The motion calTicd unanimously (4-1 Commissioner Zimmenmm opposed).
.
. !II" A ~:'''r
f" '., ~ ", .... \'
~'f~" '},{: l"'" "', i .~
.
.
Attachment 7 A - 2
Resident Email
.
.
November 27th, 2006, City Council Meeting
1 Ue\'" 1 \J4. 1
. . .
James Lehnhoff
_......... ~
From: Darrell Thorstenson [DarreII.Thorstenson@baesystems,com)
Sent: Wednesday. November 01. 2006 1 :02 PM
To: James Lehnhoff.
Subject: Planning Case 06-033 home owner concern
Mr Lehnhoff,
I am a city resident and live at 1250 Wynridge Drive. My property as well as several other adjacent homes are directly affected by the subject planning case
because the backside of our properties are adjacent to the proposed Boston Scientific addition. I am frustrated and very concerned that Boston Scientific is
continuing to pursue the expansion of their facilities in a direction that directly encroaches on our residential neighborhood, Building N is already a visual eye
sore for the 6 months of the year when there is no foliage on the narrow row of buffering trees. An even greater issue is the audible noise that is generated from
ventilation blowers, etc that reside on the rooftop and side of buildin9 N. Even if this noise is within MPCA regulations, it is still very noticeable and annoying,
Homes along this stretch of Wyndridge Drive were built prior of the sale of the dog food factory to Guidant. Though odor was an occasional issue, the quality of
life was far less negatively impacted than is currently the case with Boston Scientific.
Further expansion of building N is clearly not going to help the visual impact since the building will be closer and taller than before, I understand that new
rooftop equipment will reside on the lower rooftop that will be south of the taller expansion (away from the homes) BUT it does not guarantee the audible noise
level will not increase, Moreover, it does nothing to address the current equipments that are generating noise.
If the planning commission approves this application, I request that the commission stipulate that Boston Scientific move or buffer current audible noise
generating equipment as a part of their project to REDUCE current noise levels regardless (even if they are within MPCA regulations). Obviously, it would be best
to have an independent party make noise measurements before and after the project to assure compliance.
With respect to the proposed nearer/taller addition, it is difficult to evaluate the additional negative visual impact because it is mostly something that has to be
imagined. As I indicated earlier, building N is already very visible during the 6 months of winter. It would be best if tall evergreens were included with the project
to proVide as much year-round screening as possible.
Unfortunately, I am unable to attend tonight's meeting, Please bear in mind that the homes in this area have market values between $300,000 and $500,000. It
seems completely reasonable for the planning commission to establish constraints of industrial expansion that sincerely addresses home owner interests - both in
terms of quality of life and in terms of maintaining property values.
Thank you for your consideration.
Darrell Thorstenson
1250 Wynridge Dr.
651-633-4536
1 ] /20/2006
.
.
Attachment 7 A - 3
Report to the Planning Commission
Available online at:
llttp:ll\Vw\\'..J.'i.arden-bills.~nn,!J~
.
.
Novembcr 271h, 2006. City Council Mceting
. ~
..-AI~}-)lLLS .
CIty of Arden HIlls
'It::. Request for Council Action u_n_____ .. --".
.~~''''m_'__ ."=. ~~~,=_~".., _~.' __ ,
Prepared by: Jl Agenda Item 7. B
Dept.: C. Dev
Council Mtg. Date: 11/27/2006 PC #06-028: Site Plan Review;
Final Action Needed By: Hien Ngo & Nguyet Ky; 3433 lake Johanna Blvd
1/12/2007 Budgeted Amount: $0.00
Actual Amount: $0.00
==,.=-===-== ----===-.,~""-"""=.,.,-_. -- .., _ __funding Sour.5?~--=--__ n/a
Council Action Request:
Consider a Motion to Approve Planning Case 06-028 for a Site Plan Review for Hien Ngo & Nguyet Kyat
3433 Lake Johanna Blvd. Subject to 11 Conditions.
Staff Recommendation:
Staff recommends approving the site plan review subject to the 10 conditions recommended by the
Planning Commission and one additional condition.
Advisory Commission Action:
Commission Date Action
Planning 11/1/2006 Approved
PTRC Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
~ Memo/Letter:
Report to the City Council
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
~ Other:
Draft Planning Commission Minutes from the November 1, 2006, meeting and the approved
minutes from the October 4, 2006 meeting
October 4, 2006, Report to the Planning Commission
November 1, 2006,. Report to the Planning Commission
Supplementary Information with revised conditions provided at the November 1, 2006, Planning
Commission meeting
Financial Implications:
.
Page 1 of 2
3433 Lake Johanna Blvd
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~ 'f-S','
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. :-0::' [ Structures
, ~-
H;ghwa\, Shields
S~rB2~ Nan'l€ Labels
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w-~-~ ! ; "" ""
DISCLAIMER: This map is neither a legally reeClrded map lwr n survey and is not intended to he used as one, This map is a compilation of records, infon11atiCln and
data located in various city. cnunty, state and fed~ral oftices and other sources regarding the, area shown. and is to be used for reference purposes only,
SCll.'RCFS: Ramsev County (Se temher R. 200/1 . The Lawrcnce Gwu :Sc lemher R. 2006 for Countv arce] and '1'0 eltv reCClrds data: Se. tcmber 2006 for commercial and residential data: A ril 8. 2003 for color aerial
. . . ~
.
~
. ~~!fILLS
MEJ\'IO RAN [) U [\'1
----.
DATE: November 20, 2006 CC Agenda Item 7.B
TO: Mayor & City Council
FROM: James LdmhofT, City Plalllleff
StlB.JECT: PC #: 06-028
Bien Ngo & Nguyet Ky
3433 Lake Johanna Blvd
Landscape Site Plan Review
MO' .~...
J{('lI uested Action
((msider a motion to approve Planning Case 06-028, Site Plan Review for Hien Ngo & Nguyct
Ky :It 3433 Lake Johanna Blvd. subject to ] 1 conditions.
. Back2round
At the end orJuly 200(), 3433 Lake Johanna Blvd was clear-cut, which was in violation of the
City's Shorcland Ordinance, The property has frontage on Lake Johanna Blvd and Fairview
A venue on the westell1 side of Lake Johanna, While it is a regrettable situation, the property
owner has been very cooperative \vith the City, The City has not dealt with a similar violation in
recent memory and, unfortunately, there was not a defined process for handling such a violation.
Staff has been working to formulate a process that would produce the most positive outcome for
the City and the neighborhood and resolve this particular violation,
Due to the extent oi'the vegetation removal, it was clear that the re-Iandscaping plan needed to
he extensive and subject to City review and approval. The most compatible and in-place process
for reviewing the landscaping plan \vas the City's site plan review process, Generally, a
residential property is not subject to a landscaping revie\v, The property owner readily
volunteered to go through the site plan review process, agreed to cont<mn to the conditions of the
site plan review, submitted the required documentation, paid the $400 site plan review fce, and
has agreed to submit a financial surety to ensure that the landscaping is installed as approved by
the City.
The proposed landscaping plan was review'ed by the Planning Commission at their October 4.
2006, meeting, The application was tabled at that time to allow the property O\Vner to address a
few eoncems and to submit a revised plan. The revised plan was reviewed at the November I,
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PagelofS
2006, Planning Commission mceting. The October 4, 2006, report to the Planning Commission
is attached to this memo without the full attachments (the attachmcnts are availablc on the City's
website and in thc October 10, 2006, City Council packet), The full report with attachments .
from the November I, 2006, Planning Commission mecting is attached.
Please note that if the sitc plan review is approved, the City is not giving up its right to pursuc
legal action should the property owner dcf~lU1t on the requirements of the approved site plan
review and landscaping plan.
Since this violation occurred, the City's procedure f()r responding to tree removal questions has
been rcviewed and modified, Currently, the City docs not require a pernlit for removing trees.
Thcre1()re, it is quite possible that the property owner was told that trees could be removed
without a permit. What may not have been made clear to the property owner, however, is that all
orthc trees cannot be rcmoved on a property adjacent to a lake. Residents and busincss with tree
removal questions arc now provided with additional infolTIlation,
Discussion
At the Planning Commission, Staff proposcd and the Planning Commission adopted the
1()lIowing condition ninc):
9. No additional trees shall he rcmoved from thc public rights-of-way without pennission
from thc City Forester and City Planner.
While the Planning Commission is in support of thc condition, they werc conccrned that the City .
docs not havc a specific penalty proccss in place should the applicant not comply with the
condition. Although the City can always pursuc Icgal options, that would not necessarily address
thc ioss of any additional trees. Thc Planning Commission is recommcnding that the City
Council adopt a more specific penalty should the property owncr not comply with the above
condition, It should be noted that the property owner has indicated that no additional trees will
be removed from the right-of-way or on their private property,
Should the City Council choose to adopt a more specific penalty for a violation of the above
condition, StalTproposes the f()llowing penalty language far this particular case:
I f any trees are removed from the right-of-way without prior authorization from the City,
the property owner shall provide 125 percent ofthc caliper inches of trees that werc
removed from the right-of-way to the City, The City shall dctermine the location(s) for
the replacement trecs, which may includc locating the trees in public right-of-way or, if
thcre is not room to properly place the trees within thc right-of-way fi-om which the trces
wcre removed, on other publicly owncd or managed land, Replacemcnt deciduous trees
shall be at least 2,5 caliper inches and coni ferous trces shall be at least eight feet tall. The
City reserves the right to pursue legal options in place of the tree replacement fonnula
described abm.e.
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Page 2 01'5
.
Staff is also proposing one additional condition that was not discussed at the Planning
Commission mcetillg. Thc City Attorney has recommended that the applicant sign a
. development agreement to ensurc that the conditions of approval are properly recorded and
adhcred to. That condition was added as condition cleven, That document is in the process of
being preparcd.
Recommendation
The Planning Commission reviewed Planning Case 06-028 and unanimously (5-0) recommends
approval ot'thc Sitc Plan Review for re-Iandscaping 3433 Lake Johanna blvd based on the
suhmitted plans and a finding that the rc-Iandscaping plan will work to resolve the clear-cutting
violation and will work to addrcss screening, erosion, and stomlwater concerns, The follO\ving
ten conditions were included with the recommendation:
] The landscaping plan shall be completed in accordance with the plans submitted within
one year from the date of approval. Any significant changcs to these plans, as
determined by the City Planner, shall require rcview and approval by the Planning
Commission.
2. The applicant shall obtain and submit a copy to the City of all necessary pcrmits (rom the
Rice Crcek Watershed District before a building permit is issued,
, The applicant shall submit a financial surety in the amount of 125 pcrcent of the
,) .
estimated cost of the landscaping prior to beginning the landscaping and prior to
receiving any building permits. The surety shall include the lalldscaping for the entire
. property, including the shoreline landscaping, The financial surety shall bc subject to
approval by the City Attorncy and the folIO\ving release schcdule:
a. 50(}~ of the total financial surety shall be released upon full implementation of the
landscaping plan that is approved by thc City and after a successful inspection by
City Staff.
b. 30% of the totallinancial surety shall be released after the first full ycar after
implementation and a successful inspection by City Staff
c. 2()l% of the total financial surety shall bc released aller the second full year and a
successful inspection by City Stall.
4. lJpon completion of the landscaping and prior to releasing any portion of the financial
surety, the City Planner shall inspect the landscaping to ensure that it is in compliancc
with the approved plans,
.5. Any vcgetation within the landscaping plan that are deemed dead or dying by the City
Planner or City Forester shall be replaced within three months or, if not possible due to
the end of the growing season, by the beginning of the next planting season. Any trees,
shrubs, or bushes that need to be replaced shall be done so with the same species. Using
a different species shall require approval fhml the City,
(l. Best management practices shall be used to maintain erosion control until construction
and landscaping arc completed, Changes to the erosion control measures shall be subjcct
to approval by the City Engineer.
7, The landscaping plan shall be modi fied as follows:
a. The black hills spruce trces shall be at \cast ten feet tall upon planting.
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Page -' of:;
b, The sienna glen maple trec shall bc at least three caliper inches upon planting.
c, The velvct pillar crabapple trees shall be at least 2.5 caliper inches upon planting.
d, Any mulch or other similar matcrials uscd to cover the ground shall bc ncutral in .
color.
c. The autumn brilliance c1umphcrfies shall be at least sevcn feet tall upon planting.
f. The compact amUf maples shall be at least four feet tall upon planting.
8. The six proposed trees near the north property line shall be at least tcn feet from the
drainage pipe.
(). No additional trces shall be removed fi-om the public rights-of-way without permission
from the City Forcster and City Planner.
10. The IS<lnti Dogwoods in the shoreline area shall be replaced with Rice Creek Watershed
District approved vegetation that does not encroach on the right-of-way or walking path
at full grO\vth.
II. The City "l11onu:1' shall prepare a development agreement that shall be su!y'ect to City
Council approl'lll. 771e dcvelopmcnt agreement shall be signed by the properZv Oll'ners,
Residellt Commellt:
A letter was submitted to the Planning Commission from Mr. Richard Gonzalez, the propcrty
owner at 344] Lake Johanna Blvd, That Ictter is included in Attachment 7B-4,
Options
I. Approve thc proposal as submitted, .
2. Approve the proposal with conditions,
... Deny the application with reasons for denial. If the City denies the petitioners request. "... it
.) .
must state in writing the reasons for the denial at the time it denies the request."
4. Table lor addItIonal information.
Deadline for Agenn Actions
Thc City of Ardcn Hills reccived thc completed application for this request on Septembcr 12,
2006. The application was reviewed and tabled at the October 4th, 2006, Planning Commission
meeting in order to provide the applicant time to modify the plan based 011 concerns stated at the
Planning Commission meeting, The modificd plans were reviewed at the November I, 2006,
Planning Commission meeting.
Pursuant to Minnesota State Statue, the City was required to act on this request by November 12,
2006 (()O days); hO\vever, the City did provide the petitioncr with a written notice to extend the
review period an 3dditional (>0 days as pemlitted by Statute. With the 60 day extension, the City'
must act on this application no later than January 12,2007,
The City may, with the COllsent of the applicant, extcnd the review period beyond the initial] 20
days.
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Page 4 of 5
, Attachments
. 7B-l Draft Planning Commission Minutes from November 1, 2006, and approved Planning
Commission minutes from October 4, 2006,
78-2 Lettcr from the Applicant
713-3 October 4, 2006, report to the Planning Commission (without attachments) -
bHrrJ!~y\vw .ci.arcJen-hi lls,mn.us
7B-4 Novcmber 1, 2006, report to the Planning Commission (with attachments) --
http://w\vw.ci,arden-hills.mn,us
713-5 Supplementary Infonnation provided to the Planning Commission at the November 1,
2006 meeting.
.
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Page 5 of5
.
Attachment 7 B-1
Planning Commission Minutes
Draft: November 1,2006
Approved: October 4, 2006
.
.
November nth, 2006, City Council Meeting
.
ARDEN I-:lILLS PLANNING COMMISSION ,- NOVEMBER 1,2006 9
. PLANNING CASE 06-028: SITE PLAN REVIE\V, HIEN NGO AND NGUYET
KY, 3433 LAKE JOHANNA BOULEVARD
Mr. Lehnhoff stated thc applicant was requesting approval of the modified landscaping
plan [or 3433 Lake Johanna Boulevard, Staff recommendcd approval of the landscaping
plan subjcct to the following conditions:
1. The landscaping plan shall be completed in accordance with thc plans submitted
within one year from thc date of approval. Any signilicant changes to these
plans, as detcrmined by the City Planner, shall rcquire rcview and approval by the
Planning Commission.
2. The applicant shall obtain and submit a copy to the City of all necessary pennits
from the Rice Crcek Watcrshed District hefore a bui Iding pcnnit is issued,
3. The applicant shall submit a financial surety in the amount of 125 percent of the
estimated cost of the landscaping prior to beginning the landscaping and prior to
receiving any building permits. The surety shall include the landscaping for the
entire property, including the shorelinc landscaping. The financial surety shall be
subject to approval by the City Attorney and a release schedule determined by the
City.
4. Upon completion of the landscaping and prior to releasillg any portion of the
financial surety, the City Planner shall inspect the landscaping to ensure that it is
in compliance with the approved plans.
. 5, Any vegetation within the landscaping plan that are dcemcd dead or dying by the
City Planncr or City Forcster shall be replaced within three months or, if not
possible due to the end of the growing season, by the beginning of the next
planting season. Any trecs, shmbs, or bushes that nced to be replaccd shall be
done so with the same species. Using a different species shall require approval
from the City.
6. Best managemcnt practices shall be used to maintain erosion control until
construction and landscaping are completed, Changes to the erosion control
measurcs shall be subject to approval by the City Engineer.
7, The landscaping plan shall be modificd as follows:
a. The black hills spruce trces shall bc at least ten feet tall upon planting.
b, The sienna glen maple trcc shall be at least three caliper inches upon
planting.
c, Thc velvct pillar crabapplc trees shall be at least 2.5 caliper inches upon
planting.
d, Any mulch or othcr similar matcrials used to cover the ground shall be
ncutral in color.
e, Thc autumn brilliance c1umpberries shall be at least seven feet tall upon
planting.
f. The compact amur maples shall be at least four fcet upon planting.
8, No additional trces shall be removed from the public rights-of-\vay without
permission from the City Forester and City Planner.
.
DRAFT
.
ARDEN IIIl LS PLANNING COMMISSION - NOVEMBER I, 2006 10
9. The seven proposed trces near the north property linc shall be at least ten feet .
from the drainage pipe.
Mr. LehnhofT stated he had received a letter from Richard Gonzalez, 3441 Lake Johanna
Boulevard exprcssing his concerns regarding the landscaping plan,
Commissioner Larson expressed concern that there was no "tceth" in condition 9. He
asked what happened if they wcre not in compliancc, He asked if the Council could put
some "teeth"' into this condition. Mr, LehnhofT responded he would check \vith the City
Attorney to see if it \vas within their legal rights to impose such restrictions,
Commissioner Thompson expressed concern about the width of the landscaping along the
trail. Mayor Aplikowski stated this was a County path, but she did not believc it would
be a full trai] any time soon,
Commissioner Zimmerman moved, second cd by Commissioner Larson to approve
Planning Casc No. 06-028, Site Plan Review, Hien Ngo and Nguyct Ky, 3433 Lakc
Johanna Boulevard, subject to the nine revised conditions as noted in staff's Novembcr 1,
2006. supplementary memo and adding a condition 10, which shall state that the Isanti
Dogwoods in the shoreline area shall be replaced with Rice Crcek Watershed District
approved vegetation that docs not encroach on the right-of-way or walking path at full
growth, and amending Condition 9 that \vhen it was brought to Council that Council
amend number l) as they see fit. .
The motion calTied unanimollsly (5-0),
DRAft
.
ARDEN HILLS PLANNING COMMISSION -OCTOBER 4,2006 7
. H. PLANNING CASE 06-028: SITE PLAN REVIE\V. HIEN HGO AND NGUYET
KY; 3433 LAKE .JOHANNA BOULEVARD
1\1r. Lehnhoff stated applicant has volunteered to have their landscaping plan for 3433
Lake Johanna Boulevard reviewed by the Planning Commission and City Council due to
a clear-cutting violation of the Shore1and Ordinance, Staffrecommended approval of the
Site Plan Review based on thc submitted plans and cleven findings of fact and subject to
the following conditions:
I. The project shall be complcted in accordance with the plans submitted within one
year Ii.om the date of approval. Any significant changes to these plans, as detemlined
by the City Planner, shall require review and approval by the Plarming Commission,
2_ Thc applicant shall obtain and submit a copy to the City all necessary pcrmits from
the Rice Creek Watershed District before a building pemlit is issued,
..., The applicant shall submit a final surety in the amount of 125 percent of the estimated
-' .
cost of the landscaping prior to beginning the landscaping and prior to receiving any
building permits, The surety shall illclude the landscaping for the entire property,
including the shoreline. The financial surety shall be subject to approval by the City
Attorney.
4. Upon completion of the landscaping and prior to releasing the financial surety, the
City Planner shall inspect the landscaping to ensure that it is in compliance with the
approved plans.
. 5, Any vegetation within the landscaping plan that are deemed dead or dying by the City
Planner or City Forester shall be replaced within three months or by the beginning of
the next planting season, if it is deemed by the City Plmmer or City Forester that it
was too late in the season to replace the dead or dying plants.
/' "J") . management practices shaH be used to maintain control unti i
o. ,neSt erosion
construction and landscaping arc linished, Changes to the erosion control measures
shall be subject to approval by the City Engineer.
7. The shordine restoration plan shall be subject to the Planning Commission and City
Coullcil approval.
8. The three proposed trees shall be replaced with a shorter species and/or shall be
moved to a safe distance from the power lines along the westem edge of the property,
9. The City shall prepare a development agreement that is signed by the property owners
agreeing to the conditions of the site plan review and the agreement shall be subject
to approval by the City Attomey,
Mr. LehnhofT noted he had rcceived a letter from Richard Gonzalez, the property owner
immediately north of this property, outlining his concems with the proposed site plan,
Commissioner Larson asked what the duration was of the financial security, Mr.
Lehnhoff responded the financial security could be released after one year aller the
project was completed,
. Commissioner Larson suggested reducing the financial security for two or three years
onee they knew the landscaping was not dying.
ARDEN HILLS PLANNING COMMISSION -OCTOBER 4,2006 8
Commissioner Larson suggested they not put largc plantings on the north property line .
where there was an eascment in the event the City had to do maintenance or repair on the
pipe, He rccommendcd the plantings be moved off of the easement.
Commissioner Larson recommended the western trees be movcd to the east so they could
establish themselves on the property and be trimmed if it encroached on the other
property,
Bob Moser, 1000 County Road F, Shoreview, representing applicant, stated as far as the
Shoreland Restoration the Rice Creek Watershed recommended a large group of plants
that would work as an infiltration banier rather than large trees, He noted the Rice Creek
Watershed District did not want large trces, but rather small planting. He stated the
Watershed had given him a list of recommended plantings, With respect to the north side
trecs, the easement line was even with the northern most portion of the garage, so if they
werc moved, it should shift anything to the south, which would have a signiticant impact
for the screcning of the homc from Lake Johanna Boulevard, In addition, the pipe was a
ne\v pipe and was unlikely that it would have to be changed, He stated as opposed to
replacing the pipe, it could be lined and would not have to be dug up, He stated a nicer
landscaping could be done if they were not rcquired to stay out of the easement area.
Chair Sand asked what the Rice Creek Watershed"s position was on adding rip-rap to
prevent erosion. Mr. Moser responded he had not chccked into that, but he believed the
DNR would have somc say in this also. .
Mr. Lehnhoff responded the DNR strongly discouraged the use of rip-rap, He noted the
DNR would rather see plantings in most situations,
Chair Sand asked i r there would be a dock to this property, Hien Ngo, the applicant, 6
West Pleasant lake Road, North Oaks, responded hc did plan on putting in a dock at
some point, but not probably for a year or two after the home was completed,
Commissioner Thompson asked ifhe would have steps from Lake Johanna Boulevard to
the lake as wcll. Mr. Ngo responded that had not been decided yet.
Commissioner Larson notcd the proposed home was not in place, so moving the trees
away from the northern edge he did not believe would bc a large impact.
Commissioner McClung stated he would like the City Enginecr look at this also because
there where times when a pipe could not simply be lined,
Chair Sand moved, seconded by Commissioncr Larson to table the Site Plan Review,
Hicn Ngo & Nguyct Ky, 3433 Lake Johanna 13oulevanl, subject to changes as discussed,
The motion carried unanimously (6-0),
.
.
Attachment 7 B-2
Letter from the Applicant
.
.
November 2i'\ 2006, C'ity Council Meeting
Mr. & Mrs, Hien Thanh Ngo
. 6 Wcst Plcasant Lake Rd,
North Oaks, Minnesota 55127
Novcmber 12, 2006
Mr. James Lehnhoff
City Planner
City of Arden Hill
1245 West Highway 96
Arden Hills, Minnesota 55112
Dear Mr. Lehnhoff:
We would Iikc to let you know that we have received your letters of November 6 and
November 9,2006_ We appreciated your information regarding our proposed landscaping
plan at 3433 Lake Johanna Blvd. and regarding the drainage easement on our property,
We certainly will follow all conditions requestcd by the City Council for the landscaping
project We plan to attend the City Council meeting on November 27,2006 in person.
. We arc in the process of contacting thc landscaper (Heinz Nursery) to have the vegetation
specimens adjusted to the Planning Commission requests, In the mean time, we would
like to know how we could set up a financial Surety to meet the city requirements,
Thank you vcry much for your recommendations and helps during the process of site plan
review at the city.
Respectfully,
,
{I O"L ~n
1';( J1 )/~t-v1- "
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I, L.----
Hien Ngo. Nguyet Ky
.
.
Attachment 7 B-3
October 4, 2006,
Report to the Planning Commission
(without attachments)
Available online at:
http:j j,\v\\,w,ei.arden-hiU.~JllR.Jlli
.
.
November nth. 2006, City Council Meeting
~,
. ~~}-lILLS
lVIEMORANDlJl\1
DATE: Scptember 19. 2006 PC Agenda Item 3.8
TO: Planning Commission
FROM: James Lehnhoff: City Planner
SlJBJECT: PC #: 06-028
Site Plan Revil'w
lIien Ngo & Nguyet Ky
3433 Lake .Johanna mvd (ParceIID: 333023130007)
Requested Action
The applicant has volunteered to have their landscaping plan for 3433 Lake Johanna Blvd
reviewcd by the Planning Commission and City Council due to a clear-cutting violation of the
Shoreland Ordinance,
. Back2round
1. Overview:
At the end of July 2006.3433 Lake Johanna Blvd was clear-cut, which was in violation of
the City's Shoreland Ordinance. The property is located immediately south of 3441 Lake
Johanna Blvd on the \\iestern side of Lake Johanna. The property has frontage on Lake
Johanna Blvd and Fairview Avenuc, StalThas been working \vith the property owner to
resolvc the situation to produce a positive outcome for the City and the ncighborhood, While
it is a regrettable situation, the propel1y owner has bcen very coopcrative with the City.
Mr. Ngo, the property owner, has volunteered to go through the Site Plan Review process to
revicw the proposed landscaping plan for the propel1y, Generally, a residential property is
not subject to a landscaping review. Stan"has been working \vith Mr. Ngo to prepare a plan
for the site,
Ci~}' of.lrdcl/ Hills
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Rc\'/ew.doc Page t of 7
The site plan review process will focus only on the proposcd landscaping, Although the
applicant has included plans for the proposed dwelling, the dwelling is not included in this .
review. Nevertheless, it is important to note that the dwelling does meet all requirements of
the underlying R-2 Zone, including setbacks, impervious coverage limits (25%), and height.
Additional Information
Background: During the last part of July 2006, the property owner of 3433 Lake
Johanna Blvd hired a trce cutting service to removc the trees from his property to prepare the
site for construction of a ncw home, Prior to the clearing, the property was vacant. The
property owner claims that he contacted the City to find out if a penllit was needed to remove
trees, The City docs not requirc a pe1111it for removing trees; thereforc, it is quite possible
that the propcrty owner was told he did not need a permit. Unfortunately, it was not
made clear that this is a property within the shorc\and overlay zone. Tn addition to clearing
the lot, the tree cutting service removed the trees in the Ramscy County right-of-way for
Lake Johanna Blvd and may have removed trecs in the Fairvicw ^ vcnue right-of-way, which
is dedicated to the City,
Ramsey COlm(v: Ramsey County detenllined that since there was no damage to the road and
erosion was under control, they did not have any legal recourse, Ramsey County did indicate
that they would be supportive of the City's efforts to have thc property re-Iandscaped.
Rice Creek Watershed District: The Rice Creek Watershed District (RcWD) investigated the
scene after the clearing and found the erosion control measures in place to be sufficient and,
thercfore, they did not have any cause for action. RCWD does not have any rcstrictions on .
vegetation removal. RcWD is reviewing the property owner's building plans.
Shore/and Ordinance Violation: The tcchnical violation of City Ordinances is clear-cutting
in the Shorcland Overlay Zone, which is prohibited in Ordinance 334 Subd, 7.A,l, Clcar-
cutting includcs completely removing a stand of trecs and other vegetation,
City Options: The City has docs not have a violation like this on record, and there is not a
defined process in place for resolving this type of violation, Since the vegetation is already
gone, the City must look for the option that provides the best outcome for the City and the
neighborhood.
While the City could issue a citation or file a civil lawsuit, the City tries to work with
property owner's before rcsol1ing to legal action. Even if the property owner enters a guilty
plea, the court process can be long and expensive with potentially minimal results. It is quite
possible that the City's legal costs would be more than a fine, and the court may simply order
the property owner to work with the City to re-Iandscape the lot. Furthcl1llOre, taking the
issue to court may actually delay implementing a landscaping plan. In this case, the property
owner has been cooperative and open to Staff idcas. Should the property owner decide to not
Ci(I' 0(:1 rd(,J/ J iiI Is
PlaJ/J/iJ/g CommissioJ/ MeetiJ/g./i!l' Octoh('r 4. lOO(j
\\f\tL'lm-inl'l./I.1'iardenhilL"PIII/1llillg\Plo/1/1illg Ca,les,200(d'o-(}28 Ngo Sile 1'/11/1 Rait'1\' Il'LNf)ING,'OY/306 - I'C reporT ,\go Sile 1'1(//1 .
f!cl'iel\',dor
Page 2 of7
work with the City. the City has reserved the right to pursue lega] options, Unfortunately, the
City docs not have an administrative citation process at this time, which means the City
. cannot simply fine the property owner without taking him to court.
Property Olvner Agreement: In a meeting with the property owner, Staff" suggested that he
volunteer to have his landscaping plan revicwed through the site plan review process, which
would require revicw by the Planning Commission and City Council. The property has also
paid the S400 site plan review fee. ]n most cases, a residential property would not be subjcct
to thc site plan revie\v process or a landscaping review, Mr. Ngo has volunteered to go
through the site plan revie\v process and be subject to whatever conditions arc placed on the
landscaping plan. He was made aware that the City \vOllld be looking for an extensive
landscaping plan that should include the Ramsey County right-of-way (Ramsey County has
signed off on the landscaping within their right-of-way).
Sincc it is not practical to fully install landscaping before the home is constructed, Mr. Ngo
will nced to submit a financial surety to the City for the estimated cost of the landscaping
prior to issuing any building permits. The financial surety will be reviewed by the City
Attorney and is used to ensure that the landscaping is completed as approved, The
property owner is continually responsible for maintaining the erosion control subject to City
and RcWD standards.
2. Surrounding Are~l:
--.. --_._---.._-..__._-._..~- .---.._-- -----"-----------_. -- -
. .,...
'Direc(ionFuture Land Use Plan Zoning: ExistingL~ndUse "
. " " " R-2: Sinl.!,le & Two Familv .' _, , ,
North SIlH.~1c Fatmlv ReSidential R~ , I ' I - Sml.!.ie family ReSidential
- .. eS1C entia t ~
___ n_________.____________
,',' -, '.. R-2: Sinl.!.1e & Two Famil ~' _, , ,
South Smgle famIlv ReSidential R-- , I '] Y 'I Sml.!.le famIly Resldenlial
- eSH entia ' ~
"'-' -,-.. --"-'-"'--,---,--..--- -------1.----_,_ ......,,_.._,_, ,.._,.._
I' ! I --J] ~
La~ t -- -- I l.ake 0 lanna
-- - ~.-- ~, , - ----:-- -- '-!{-2: Sinl.!.1e & Two- Famil '-r~-__..~.-'--:- ,
~est r-- Sml.!.lc Farmly ReSidential t[ R~ , I 'I ) ',' Sml.!.le f-anulv ReSIdentIal
L.._~l ----L ~ eSI( entIa --
---- - - "- -------..-.-.-- -.---- --.---.-..-.---------...--.---.--.-.--..---.-.-.. --"
3. Site Data:
.. . .
Future Land Use Plan: Single Family Residential
Existing Land Use: Vacant
Zoning: R-2: Single & T\\o Family Residential
Lot Size:' 16,998 square feet
, The prolJertv is l~lirl\' level near Fain'iew A venue and slopes steepl)' down toward
Topography: - -
. Lake Johanna 81 \'(1.
CiZI' 0(.'1 rilell Hills
Plallning CO/llmission A/cering .li)r ()crohcr 4, ]IJ1J6
. ::Melro-illi.'/,liS;au/cllliill.lPll/lll1ing\/'lanlling Cas('si:!IIOr,:r)r,,(C8 Ngo Silc I'll/II Rel'i!'\1' 1I'I,N1>INGNIYI30r, -PC "('POrl, Ngo Sile Plan
RC'l'i('I\'.d(J('
Page 3 of 7
Plan Evaluation: Ordinances
1. Landscaping Plan Proposal .
Vegetation Plan: Thc vegetation/landscaping plan, a detailed list of the plantings and an
estimatcd cost of the proposcd plantings is in Attachmcnt 3B-4. The applicant is proposing
to use 25 different types of trees, plants, and bushcs for a total of 184 plantings at an
estimatcd cost of $19, 107.40. To help visualize the landscaping plan, the applicant has
submitted pictures and information about each type of plant that is proposed to be used on the
property, The vcgctation plan includes a mixture oftrces, large and small shmbs, flowcrs,
and vines,
Thc applicant will also be rcstoring thc shoreline vegetation. They are currently working
with the Rice Creck Watershed District (RCWD) to select the appropriate types of plants. A
list of plant options for along thc shorelinc is included with this report (Attachmcnt 3B-2), A
final review from the RCWD was not available in time for the printing of this report.
Retaining Wall: Due to the steep hillside, the applicant is proposing to construct a four foot
high retaining wall along the property line facing Lake Johanna Blvd, The applicant has
submitted two different pictures of rctaining walls that may be used on the property
(Attachmcnt 3B-I), Trces and bushes in front of the retaining walls would screen much of
thc wall from the lakc. Two types of vines would also be uscd to scrcen the walls and
provide additional vcgetation on the propcI1y,
There arc two other four foot high retaining walls proposcd tor the propcrty, Onc of the .
rctaining walls is located on thc northwestern part ofthc propcrty, Thc othcr rctaining wall is
locatcd near the southeastern corner of the proposcd dwelling.
Rain Gardcn/Stormwater Atanagemem: The proposal includes a rain garden to trcat and
store on-site stormwater (Attachment 3B-4), The rain garden is located immcdiately west of
thc retaining wall and is filled with plants appropriatc for a rain garden, Thc Rice Creek
Watershed District is revicwing the application to ensure that the rain gardcn is sutlicient for
runoff on the propcrty, Therc was no stormwater treatment on the property prior to this
proposal.
There is an existing pipe along the northern edge of thc lot in a utility eascment that carrics
stonmvater from Fairvicw Avenue to Lake Johanna, This pipe was not damaged in thc
clearing and will rcmain in place.
Erosion Control: The City and the Rice crcek Watcrshed District (RCWD) monitor crosion
control on thc property (Attachmcnt 3B-4). The proposed rain gardcn and landscaping will
crcate natural erosion control measures and help stabilizc the hillside. The RcWD is
reviewing thc building and rain garden proposal. As noted above, there was no storm water
Ci~l' ofArdcl/ /fills
Plal/ning COli/mission ".-feeling/in- OClober 4, ]006
\:;\f.:tro,ineT.II.I';cm!enhills\P!anning:P!anning Ca'\"cs:!006\Oo-O!8 Ngo Site I'!an Rc\'icl1' (PF..VD!NG) '(191306 -PC /'(J)()!'I - .\go Sitl' I'!an .
NI.'\'il'\I',do(' })llge 4 of 7
management in place before thc clear-cutting; however, there was also no impervious surface
on the property before thc clear-cuttillg, Thc rain gardcn will help compcnsate for the
. impervious surfacc on the propcliy. The proposed impervious coveragc is 25 percent for the
driveway and homc; the maximum is 35 pcrcent.
Ramsey Coul/ty: Ken Haider from Ramsey County has reviewed the proposed landscaping
plan and approved the landscaping that would be located in the Ramscy County right-of-way
along Lake Johanna Blvd,
Rice Creek rVatershed District: The Rice Creek Watcrshed District (RcWD) does not
review landscaping plans for this type of development; howcver, thcy do revicw the plans for
thc proposed dwelling and stonnwatcr managemcnt. The RCWD has issued a Conditional
Approval Pcnding Receipt of Changes (CArROC') for the proposcd dwelling (Attachment
3B-l). A copy of the CAPROC has been submittcd to the City and is included with this
packet. Based on thc rcquested information from RCWD, it is quite likely that the pennit
will be granted.
2. General Evaluation Criteria
Since a residcntial propcrty is generally not subjcct to the sitc plan rcview process for
landscaping, thcre is not a prescribed procedure for evaluating the proposed landscaping
plan. Evaluation critcria may include. but is not limited to, thc following:
. Compatibility with neighboring properties;
. . Sufficicnt replacemcnt of previous vcgetation;
. Plant diversity and placement:
. Screening from the lake;
. Long-tcrm erosion control;
. Stonnwater management;
. Long-term viability oFthc plantings; and,
. Approval from Ramsey County/Rice Crcek Watcrshed District;
When cvaluating the total landscaping plan, any conditions imposed on the plan must be
commensuratc to the violation and remcdiation, It is important that there be an cssential
nexus or connection between the plan, thc conditions for approval, and the mitigation of the
impact from the clear-cutting.
3. Special Use Permit - Section 8.D.3.b
Typically, a site plan revicw also uses the special use pcmlit criteria in thc evaluation
process, Since this is an atypical application, most of the special use permit criteria do not
apply, However, Section S.D.3.b of the Arden Hills Zoning Ordinance lists the criteria for
"-----..-..-
City (~/Ardcnllil/s
Plan/ling Commissio/l Meeting/or OUOhl'J' 4, :!()1I6
. i\'\/clm-illt'!./ls'lIrdcllhill.I':PlllllllinI'Plllllllillg CllsC,I-::!OO(>:Orl-{)Zfi Ngo .\'il(' Pllln !I''I-'ICII' r/'FNl>/N( ;)\09 nO() - I'C reporl - Ngo Si/(.' Plan
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.
cvaluating a Special Use Permit, which requires the Planning Commission and City Council
to consider the effect ofthe proposed use upon the health, safety, convcnience and general .
welfare of the owners and occupants of the surrounding land, in particular, and the
community as a whole, in general, including but not limited to the following factors:
1. Existing and anticipated traffic and parking conditions;
2, Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid
waste, and other nuisance characteristics;
3, Drainage;
4. Population density;
5, Visual and land use compatibility with uses and structures on surrounding land;
adjoining land values;
6, Park dedications where applicable; and the
7, Orderly development ofthc neighborhood and the City within the general purpose
and intent of this ordinance and the comprehensivc Development Plan for the
City,
FindiD1!s of Fact
Bascd on the review of the proposed landscaping plan and supporting matcrials, Staff finds that
the proposal sufficiently mitigatcs the clear-cutting violation with the proposed conditions, The
landscaping plan provides stom1water management, crcates a lot that is compatible with the
neighborhood in tenns oflandscaping, and provides a high level of plant diversity.
Resident Comments .
Stafl has not received any letters, e-mails, or tclephone calls from property owners or occupants
in rcgard to this planning case. There were a number of phone calls and emails from the original
violation,
Staff Recommendation
Based 011 the submitted plans, Staff rccommends approval of Planning Case #06-028 t()r the Site
Plan Review to re-landscape 3433 Lake Johanna Blvd subject to the following seven conditions:
1. The project shall be completed in accordance with the plans submitted within one year
from thc date of approval. Any significant changes to these plans, as dctennincd by the
City Planncr, shall require rcvie\v and approval by the Planning Commission,
2. The applicant shall obtain and submit a copy to the City all necessary permits from the
Rice Creek Watershed District before a building permit is issued.
Cit)' 1~t'ArdL'n Hills
Planning Commission Meeting fhr Dc-toller -I, :!OO6
\ IMCIW-i/1l'1./iSItll'de/1hillsIPIII/1/1i/1gIPIIl/1/1i/1g Cascs:211116\06-028 Nf}" Sill' 1'111/1 Rel'i.'''' (Pi:N{)/NCij:II'JI3116 - /'('l'epol'l - Ngo SUI' PIIl/1 .
Rl'l'i{'\1'.doc Page 6 of 7
,. The applicant shall submit a financial surcty in thc amount of 125 pcrccnt of the
estimated cost of the landscaping prior to beginning the landscaping and prior to
. receiving any building pennits, The surety shall include the landscaping for the entire
property, including the shoreline. The financial surety shall be subject to approval by the
City Attorney.
4. Upon completion of the landscaping and prior to releasing the financial surety, the City
Planner shall inspect the landscaping to ensure that it is in compliance with the approvcd
plans,
5, Any vegetation within the landscaping plan that are deemed dead or dying by thc City
Planner or City Forester shall be replaccd within thrcc months or by the bcginning of the
ncxt planting scason.
6. Best management practices shall be used to maintain erosion control until constmction
and landscaping are finishcd, Changes to the erosion control measures shall be subject to
approval by the City Engineer,
7, The shoreline restoration plan shall be subject to the City Planner's apprn\'al.
Options
I. Recommend approval as submitted.
2. Recommend approval with conditions,
.., Recommend denial with rcasons for denial. If the City denies the petitioners request, ".., it
,
must state in writing the reasons for the denial at the time it denies the request."
4, Tablc for additional information,
. Please note that approving this application docs not release the City's right to pursuc all legal
means for resolving the clear-cutting violation should the applicant not comply with the plans
and required conditions within this site plan review application.
Deadline for AllenC\' Actions
The City of Arden Hills received the completed application for this requcst on September 12,
2006, Pursuant to Minnesota State Statue, the City must act on this request by November 12,
2006 (60 days), unless the city provides the petitioner with written reasons for and additional 60
day review period, The City may, with the consent of the applicant, extend the review period
beyond thc initial 120 days.
Attachments
38-1 Application and Supp0l1ing documents submitted by the applicant.
38-2 Shoreline restoration information
38-3 Air photo and photographs of the site
38-4 Landscaping plan and plantings information
CitF of.lrdcn Hills
Planning CO/llmissiO/1 A!c('Tingj{lr OCTober 4, :!()no
. ::;llclm-ill"I,/I,I';ardcnllil/sPlallllillg'PlllI/Ilillg Coscs::!{1(16:()(i II:!.\' ;\f!.u Sil,- Plall R,'I'ic\\, (l'/,Xf)/NGj:{li)!3U6 - I'C reflOrl- !\l!,o SUI' 1'1011
R,'\'if~H'.d()(' "age 7 of 7
.
Attachment 7 B - 4
November 1, 2006,
Report to the Planning Commission
Available online at:
http:/ byvvw.d.;lJ_de_IJ_:hi1l~,J11[l,1lli.
.
.
November 27th, 2006, City Council Meeting
.
Attachment 7 B - 5
November 1, 2006,
Supplementary Information to the
Planning Commission
.
.
November 27th, 2006, City Council Meeting
.
"
~,
. ~~__HILLS
MEMORANIHlM
-
DATE: November I, 2006 PC Agenda Item 3.C
TO: Planning Commission
FROM: James Lehnhoff: City Planner
SUBJECT: I'C #: 06-028 - Continued
Site Plan Review
Hien Ngo & Nguyet Ky
3433 Lake .Johanna Blvd W..rcd II): 333023 13()0()7)
Additional Information
Since the Planning Commission packet \Vas sent out last week, additional information regarding
this planning case has been submitted:
. November I, 2006, email to the Planning Commission from the City Planner.
. October 30, 2006, Jetter to the Planning Commission [i"om Richard Gonzalez, the
. property owner 01'3433 Lake Johanna Blvd.
. October 31, 200(j, Memo from the City Engineer.
. Cost estimate from Ileins Nursery for the landscaping plan_
Revised Conditions
In response to the additional information, Staff proposes the fl)llowing revised conditions, which
includes a revised condition 7a, and the new conditions in 7e, 71: 8, and <),
I. The landscaping plan shall be completed in accordance with the plans submitted within
one year from the date of approval. Any signilicant changes to these plans, as
determined by the City Planner, shall require review and approval by the Planning
Commission.
2. The applicant shall obtain and submit a copy to the City of all necessary permits from the
Rice Creek Watershed District before a building pellllit is issued_
3 The applicant shall submit a financial surdy in the amount of 125 percent of the
estimated cost of the landscaping prior to beginning the landscaping and prior to
------.-----.------- --------"-.-..-... ...--- ---_._-
C'ity o(ArdcII /fills
Plallning (il1/1/1lissio/l Mcctingjilr NIII,t?mher I, 2(1(10
. \\A-1clru-inel "s'ardt'llhills!l'lallllinRII'lalllling ('ases;](}O(i\O(i-1I:'8 NKO Sill'!'i"" /(cvicw (I'rND!NCi)\ill231i6 ' I'C Tl'POrl .-lddit;"n,,1 NKO Silt!
Pllln R(Tielt' due Page I of 2
receiving any building permits, The surety shall include the landscaping for the entire
property, including the shoreline landscaping, The linancial surety shall be subject to .
approval by the City Attorney and a release schedule determined by the City,
4. Upon completion of the landscaping and prior to releasing any portion of the financial
surety, the City Planner shall inspect the landscaping to ensure that it is in compliance
with the approved plans.
5. Any vegetation within the landscaping plan that are deemed dead or dying by the City
Planner or City Forester shall be replaced within three months or, if not possible due to
the end of the growing season, by the beginning of the ncxt planting season. Any trees,
shrubs, or bushes that need to be replaced shall be done so with the same spccies, Using
a different species shall require approval from the City.
6, Best management practices shall be used to maintain erosion control until construction
and landscaping arc completed, Changes to the erosion control measures shall he subject
to approval by the City Engineer.
7. The landscaping plan shall be modi tied as follows:
a. The black hills spruce trees shall hc at least lCI! ket tall upon planting.
b, The sienna glen maple tree shall be at lcast three caliper inches upon planting,
c, The velvet pillar crabapple trees shall be at least 2_5 calipcr inches upon planting.
d. Any mulch or other similar materials uscd to cover the ground shall be neutral in
color.
e. Thc autul1l1l brilli~!ncc cIuml2Perri~s sl)aH be at least se-,,~~!!Jce!J~llL~QQ!!J)lall!i.!::!&
f. The compact amur maples shalLbc atk~I~UQ!:l!: J.~~t ~all ul!'Q!:IJ?!<!!lting:
8. The six proposed trees near the north. property line shall be atlcast tenJ~lfroI!ub.~
drainage pipe.
9, No additional trees shall be removed fTOm tl1s:_l2!!!:>Jjc righ!.s:.of-wav without p'~nnissi..<?!! .
from the Ci1Y..Eorestcr,_and City Planner.
City of Arden lfills -,- ---
Planning Commission Meetingfor November J. ]()(J6
IIMerro-inet,us\ardenhiI/51P/nnningIP/anninf!. CllSCS\2006\06-028 Ngo Sire Plan Re"il'lI' rPEND/.IV(;) 1/0.'306 - /'C n'/,vrr .-tddillvnu( - Ngo Site .
/'/lln Rni.'k',dvc Page 2 of 2
.
Message Page 10[2
James Lehnhoff
_____n_.. ..__..__.....R__.-::...........,_......__...__. ...._ ...._..... _...__._n"_.. ...___.n _.__ ._._..... ...-.....---... ......---- .... .,---- ...----.....---- ..........-- .......--- ...------...-....-.. .....-........----.-.-...--..
tlom: James Lehnhoff
nt: Wednesday, November 01,200611:22 AM
To: Roberta Thompson (robertathompson@comcastnet); (davemcclung@comcastnet); Clayton Larson
(Iarson@ci.coon-rapidsmn,us); Clayton Zimmerman (czimmer@netzero,com); David Sand
(djsand@comcastnet); Elizabeth Modesette (Imodesette@mcgoughcom); Ken Bezdicek
(mbezdicek@aol_com)
Subject: Comments for Planning Commission Nov 1 meeting
Good afternoon,
Although some of you may not be able to read this before the Planning Commission tonight, I wanted to take a few
moments to address some of the concerns in Mr. Gonzalez's letter. A paper copy of this email will be provided at the
Planning Commission meeting,
1_ Certification: I spoke with Rick Moeller, the person that did the final design for the landscaping plan, from Heins
Nursery_ He stated that while he is not a landscape architect, he has been designing residential landscapes for thirty
years and has a degree in horticulture, Although landscape architects are usually involved in commercial projects, it is not
uncommon to have non-landscape architects design landscaping plans for residential properties,
2 Drainage pipe: Although my original understanding was that the entire drainage pipe that drains storm water from
Fairview Ave to Lake Johanna was replaced in 2004, that is incorrect Only the portion from the manhole on the hill to the
lake was replaced, I spoke with Jim Perron, the O&M Supervisor, and he stated that replacing the pipe would entirely
depend on the condition of the pipe when the need to replace/re-line arises He said the pipe is only about 4-5 feet deep,
and ten feet of clearance on either side of the pipe should be more than enough to fully replace or re-line the pipe if
needed, The revised landscaping plan does keep the trees approximately ten to twelve feet from the pipe, A condition
Iring that distance will be recommended at tonight's meeting
, rainage easement: A question has arisen over the size of the drainage easement along the northern side of the
property, The survey's from the applicant indicate that there is a 30 foot wide easement, with twenty feet being on Mr.
Ngo's property, Mr. Gonzalez has stated that he has documentation that the easement is only eight feet wide and does
not extend onto this property, Mr. Perron thought that the easement was 16 feet wide For Mr. Ngo's building plans, he is
assuming the easement extends 20 feet onto his property, Unfortunately, the City does not have an as-built survey for the
pipe or any clear documentation of the size of the easement. I have requested that Mr, Gonzalez submit his document to
the City showing the size of the easement While the City does need to determine the size of the easement, this issue
does really impact the landscaping plan as long as the trees are at least ten feet from the edge of the pipe. A smaller
drainage easement actually provides more flexibility for the property owners_ Please note that by the City accepting this
survey and landscaping plan, that does not imply that the City has increased the size of the easement should the
easement be shown to be less than thirty feet wide,
4_ Drainage pipe capacity & rain garden: The City Engineer has submitted a memo addressing the capacity of the
drainage pipe and the underdrain for the rain garden That document is attached to this email
5, Cost of the landscaping plan: The revised cost estimate for the landscaping plan is attached, I will be recommending
a couple amendments to the landscaping plan to increase the size of the trees wIlen they are planted, which will increase
the cost of the plan,
6 Removing trees in the City right-of-way: I spoke with the City Attorney about this issue prior to the last Planning
Commission meeting, and it is not against City Ordinances to remove trees from the City right-of-way adjacent to one's
property, In most, though certainly not all, cases, the City encourages people to not plant new trees in the right-of-way,
7, Trees removed from the property: I spoke with Mr Perron about the vegetation that existed on the property prior to the
c1earing_ He replied with the following email:
. James, since I have been here the city has received a lot of complaints about having the owner cleanup the
property, but nothing was ever done Public Works has picked lip tires and lumber from this site that was dumped
The trees on this site were box elders and cottonwoods with brush and buckthorn mixed in
JIll /2006
Message Page 2 of2
Mr. Perron is referring to the previous property owner in regards to the complaints,
I will be at a workshop from 1 :30 to 5, but then I will be back in my office at City Hall around 5:45 up until the meeting. As .
I mentioned last week, I would be happy to discuss the Zoning Code prior to the meeting to help answer any questions_
See you tonight.
Thanks,
James
James Lehnhoff
Planner. City of AnJen Hills
Recycling Coordinator
1245 West Highway 96
Arden Hills, MN 55112
Direct: (651) 634-51.14
fax: (65 I) 634-5137
james,lehn holT(q!ci.ardcn-h i Ils,llIn, us
h t,tQj / V"_\'Y.!Y -,-ci1!!:d~D~h i I !s _ IT! II. 1I ~
.
.
11/1/2006
Comments of Richard Gonzalez
. (2"d set)
Regarding Planning Case 06-028
(3433 Lake Johanna Blvd)
October 30, 2006
Dear members of the Planning Commission:
I am providing the following supplemental comments regarding the proposed site plan f()r
1433 Lake Johanna Boulevard, which is again on your agenda for consideration at the
November I, 2006 meeting.
I am the owner of3441 Lake Johanna Blvd, the propeI1y immediately north of the subject
property. I submitted comments for your review prior to the October 4, 2006 meeting,
and also attended that meeting. At the October 4 meeting, additional infixmation
(beyond that previously posted OIl the City's website) was available regarding the
proposed site landscape plan. Since the October 4 meeting was not a public hearing, I
was unable to comment on, dispute, or clarify any of the statements made by the
Applicant or City staff
. I am submitting this second set of comments to address the representations made at the
October 4 meeting, and to bring to your attention several new issues or details which only
bccarne apparent from the materials available at the October 4 meeting.
Landscape Plan
C crt.! fi c_a t i.o n
The Landscape Plan submitted by Applicant has no identification as to who prepared the
plan, their qualitications, or their affiliation. In Minnesota, the profession of I,andscape
Architect is a licensed one, (Minnesota Statutes Chapter 326) and although some
exemptions exist for singlc- and tVo/O-family dwellings, it would be appropriate f()r the
planning commission to require that the planting plan be identified as to the entity
responsible for its creation.
A~curacy
The drawing of the landscape planting plan shows the outlines of the subject property,
but not in accord with the survey document that \vas suhmitted as part of the Applicatiori.
This is an important discrepancy, as it leads to an incorrect visualization of the spatial
relationships hetween the proposed plantings and the surrounding properties_
The subject property is roughly trapezoidal in shape, with the registered land survey
. indicating that the south and east property lines meet at an angle of approximately 64
degrees. In contrast, the landscape plan shows these property lines to meet at an angle of .
approximately 78 degrees. This discrepancy indicates the landscape plan was prepared
not by a skilled professional, but instead was quickly sketched freehand to create a
document with the superficial appearance of plausibility, without regard to physical
realities,
This disregard for actual site conditions is further reinforced hy the observation that the
planting plan shows three new tree plantings in the county road right-of-way near the
southeast comer of the property-a location where scveral existing trees would necd to
be removed in order to allow such plantings. Considering that the Applicant has already
illegally removed many previously-existing trees, I find it difficult to entertain the notion
that it might be appropriate that he now be allowed to remove the few publicly-owned
trees that survived the mid-summer chain saw massacre,
Plantjngs on drainage ea~ement
During the October 4 meeting, there was discussion on the matter of whether it is
advisable to pemlit plantings on the drainage casement area_ It was stated that the
drainage pipe was recently replaced. This is incorrect, as only the eastenmlOst extreme
was replaced in 2004; this is the section from the manhole at the top of the bluff to the
catch basin on the west side of Lake Johanna Boulevard; a distance of approximately 40
ft. The remainder of the pipe from Fairvicw A venue eastward along the northern portion
of the Applicant's property (approximately 170 It) was not replaced.
Types of plant$-1ll:QJ2Qsed .
To replace the tall trees illegally removed from the Lake Johanna Boulevard right-of-
way, Applicant is proposing to install plants whose names contain the following terms:
. Grass
. Berry
. Juniper
. Compact
. Coneflower
These plants will never achieve heights and bulk comparable to the trees that were
illegally removed. Consequently, even with the passage of decades they will never
provide shade to Lake Johanna Boulevard, or to the shoreland on the cast side of the
Boulevard. This unfair exchange of bushes for trees is irksome because the southern
portion of my beach property formerly benefited from the late aHernoon shadc provided
by the towering cottonwoods and other trees that Applicant's contractor illegally
removed from the County's property, Now, it gets baked. Apparently I am supposed to
he content with being forever deprived of this shade, as it must have been a foolish thing
for me to assume that public amenities would not be destroyed for private gain.
.
. Ilrainagc Eascmcnt Issues
The survey document filed as part ofthc Application indicates the cxistencc of a 30-11
wide east-west drainage easement, supposedly "15 n eaeh side of stonn sewer",
approximately I I ft of whose width would be along the south bonier of my property,
including a portion of my garagc. This is incorrect. The drainage casement in rcality is
only 8 n in width, along the northern edge of the Applicant's property. per the n:corded
casement document dated June 23, 1958,
Contrary to the survey drawing, thcre is no drainage easemcnt on my property, and I must
take exception to the City accepting any document which attempts to create a new
encumbrance on my property.
Sit(. Dninage
Drainaee to Fairvicw Avenuc
. _1.______. _ ______. _ _ _____
h \\<1S conceded at the October 4 meeting that the proposed water garden will not, as
originally daimed, handle all new site runoff caused by the impervious arcas cstablished
tlY the proposed house, garage, and driveway. Instead of being directed to the on-site
iVall.,T garden, a significant portion of the site runoffwill flow westward, into Fairview
Avenue. This will intensify the overflow situation that exists at the Fairview
A venue/Grant Road intersection, where my neighbor (3449 Lake Johanna Boulevard) has
. reported experiencing storm water tlowing over the curb and aeross their property "7
inches deep" during the Septemba 2005 storm due to the existing strect drainage
system's inadequacy.
Adding more loading to an inadequate drainage system appears inadvisable and illogical,
as it aggravates the plight of the existing rcsidents, Howcvcr, if the City elccts to permit
this type ofdrainagc arrangement, I would ask and expect that I be allowed a similar
amount of incremental runoff into Fairview A venue when I construct my new house and
garage next ycar. This will be ofinlcrest because my existing driveway is mostly not
paved, whereas the City requires that nc\v driveways havc hard surl:1cing.
p(::sign ofW.~!1er Q~lnJg}
The wakr garden \vas originally claimed to bc capable of addressing a1\ the site's new
runoff The materials on the City's website sho\\!O the outline of" the \vater garden and
elevations, but do not show an "undcrdrain"' that is shown on the more-detailed drawings
available at the October 4 meeting. This "underdrain" is a 4" pipe leading to the existing
storm sewer. Any water garden or this design is ohviously just window dressing, and not
a serious water management feature_
.
Staff Report .
Thc September 19, 2006 mcmorandum to the Planning Commission states that "thc
tcchnical violation of City Ordinances is c1car-cutting in the Shoreland Ovcrlay zone".
Staff has apparently elcctcd to ignore the removal of City-owned trces on thc Fairview
Avenue right-or-way, thc removal of which I prcsumc must also bc a violation of City
ordinancc.
It is statcd that Applicant's proposcd plantings have an estimatcd cost of $19,107, Thc
Planning Commission has not been provided any information as to whcthcr this schedule
ofpIantings represents a change from what thc Applicant would havc proceeded to install
ifhis activities had not bccn challenged. Consequcntly, there is no evidence of any net
pcnalty having accrucd to Applicant as a rcsult of thc illegal trce removals.
Propcr stratcgy would havc becn for StatTto rcqucst the Applicant's original landscape
plan prior to initiation of this review process. Absent this important step, it is impossible
to dctermine whether the present proposal represents any change Irom Applicant's
original scheme.
Incidentally, 1 find it interesting to note that this $19, 107 figure is likely to be less than
what was spcnt on the tree removals, given that onc of the bidders for the tree removal
infonned me that his bid \vas $23,000.
The "Findings of Fact" section states "Staff finds that the proposal sufficiently mitigates .
the c1car-culIing violation with the proposed conditions". llowcver, therc is no
supporting discussion on how thc proposed landscape plan
. cOBlpcnsatcs the neighbors and neighborhood for \vhat hat; been taken;
. rcstores public property that was destroyed;
. provides disincentives for future potential lawbreakers.
The "Resident Comments" section states that "Staff has not rcceived any letters, e-mails,
or telephone calls from property owners or occupants in regard to this planning case",
This is not surplising, given that no effort was madc to inf<)Dn thc neighbors of the nlct
that there is a proceeding under way bdorc the Commission.
S II mmary /Conclusions
The concems which 1 expressed in my original sct of commcnts remain largely
unaddressed, and thcrefore are still applicable. The new issues I have presented in this
second set of comments are the result of the discussions at the Commission's October 4
meeting, and rcvicw of the materials made available at that meeting.
Based on the available inf'()mlation, I must conclude that no plan has been presented to
eflcctivdy address the principal issues involved: cnl'()fl;ement of ordinances, restoration
of public property, proper consideration of water runoff, and compensation to the .
neighhors whose property values have been reduced.
,
. The present site plan before the Commission simply allows the Applicant to retain the
illegally-obtained benefit of an unobstmcted lake view, forces upon lake users an
unshiclded view of his dwelling, and aggravates water mnoff issues, In summary, the
present site plan allows Applicant to proceed with implementation of his original plan, to
the detriment of his neighbors in particular and the community in general.
Richard Gonzalez
Rick94 7:; ((j,~earth link,nct
Bus: 763-571-5008 x234
Cell: 612-790-947:\
Res: 612-789-947_1
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\
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~ EN HILLS
MEMORr'\NlllJM
DATE: October 3 I, 2006
TO: James Lehnhoff, City Planner
FROM: Kristine Giga, Civill:ngineer
SUlUECT: Planning else #06-028: Site Plan Review
Per your request, I have reviewed the site plan for 3413 Lake Johanna Boulevard \vith regard to drainage
and runof1~
Storm sewer systems in resickntial neighborhoods arc designed to accept a cel1ain amount runoff from
. driveways and rooftops. This site is being designed !()r a total of 25% impervious area, even though this
t)l)(' of development is allowed up to 35% impervious, Given this information, and the fact that not all of
the impervious area will drain towards Fain-'iew A VCI1ue, there should be minimal increase in runoff onto
the public right of way and into the storm sewer system, It should be nOll:d, however. that stonn sewer
systems are designed to a standard lO-year storm event, which is 4 2 inches of rainEt!! in :1 24-hour
period. Designing systems f()f extreme rain events, such as the IOO-year stOllll (6 inches in a 24 hour
period) or shorter, but more intense stonns, is not cost-effective. Residents may see the street flood during
these greater storm events, but it won't be caused solely by the addition of impervious area from this
development.
The underdrain proposed in the rain garden is designed to convey water to the storm sewer system during
wetter peliods \vhen soils are saturated and cannot infiltrate all of the water. The water \vill have
undergone some filtration, filtering through the plants and soils in the rain garden bdi.m' reaching the
underdrain. The pipe connecting the rain garden to the storm seWTr is also perforated, which will allow
water to infiltrate into the soils en route to the catch basin as weIl. Water that docs reach the catch basin
(and ultimately, I.ake Johanna) via the rain garden and underdrain will be of improved water quality.
.
\",J\1t:ln), illl.'l,IIS\~lIlkllhills\PR& I'Vv"',f';ngineering\2(IOt, ,I'lannlllg ( 'aSt's"t H,,-02g,_ 343 ,_I akc_,Jo doc
ZO'd [l'1ol
H Eo' N S -- --
~ ~ _ Submitted l lAWADSKI HOWES
n u r seT y s..~4l;14CH~iii... ._~
4800Cotl!!geGroveDrive Woodbnry. MN 55129 ----City Si-iOOEViEW ____ _ JState Zi ffil26
(651) 709-2663 FAX (651) 769-2664 Phon. I Proposal No
. ob N COMMERCIAL PROPOSAIJRM ."" -144m
Job NGO RESIDENCE -On 0 Date
LocatJon LAJ<E JOHANNA. ARDEN HilLS --10.2500
_____ Prod~Name Qt r-~:w~:~-=----C:~' , __ T~-' ExtlJlll;Amt I'
,~ORESIDENcE '------ . -,----- ,------
-----,._._------~ ....-- --.- ----
:UVERBlACfi -- i 111--'- ----- --t ~.OO I 2,100.00'
~!RUC~~ BlACK HilLS ---:-'.---- _ 6f7' +- 200.00 ---- l,tleIJ.OO
l.AAPLE. SIENNA GLEN G 1 ~211 ~-' --- --- --; - 415.00 -,---,- 41500
I\UTUMN BRIlliANCE SERVICEBERRY --- 4 - 260.00 - 1.040.00
:;AABAPPlE. VElVETPIL.l.AFl -- ---- 3 20-". 826.00
I4APlE. AMUR CLUMP -- ---- --- --"6 3fr' ~ ~4.00
IUNIPER. SEAGREEN n__ -----,- 11 2('---- tfJ 5:C.00
WIREA,NEONfLASH '--- ------- -4- le"------/iJ 47.00 lee,\))
IUNlPER. ANDOFiFlA -----,--- -;- 11 24" ~ - 550.00
:lJONYK1OS. COMPACr .. .- 1 3()" 117~- 1200 - ----- Il2.OO
;OTUNeASTER,PEKlNG --- ---- 6 -;2' '.. 49.00 294.00
~INEBARK. DIABlO 0 ~ 7 7f ..-~ -- 1- 54.00 - 379,00
~OlNlDP~8AAB: BL~nCHy If> . --- ---- - - -18--_ 111"--' i ' ~ i - 50.00 _ _ __---H 400.00
~ enn I 3 j : 60.00 100,00
~ENNIALS, _______--~=~110--- . m-T --ifj : 18.lXl---
lOGWOOD.ISANTI __ , _ - - ~ 3(1"- ~ I 54.00 702.00
.~WALL-_~----n-____,._r ~ --~tt-,: :.=
J EWAllS 0 --- ~-- ---,- SF - -,--- ,-- 28.~ 11.400.00
~ORED MULCH ~ C>+- _~ :-e.lOO --.~ 6.5BO.oo
)00 rEAl ' 21!00 2.30 6.440.00
liVER ROCK " 11lXl .SF '-,iit ,- n n1$ 2,411,00
~":t ----=..---:--=--=---=-==t'l:' ~--=i=-=! I ~ ':'
YINTE~~~RY 1.4," ,-,. 54.00 216.00
R5ir __ tRm p@QS~nmiVEDFOO~jfp~---'-- n___ - ____n_'~'_
~fOED BY HOMEOWNEH (\'olGQ)- n___ _' -' .,_
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C....lr.IclO< ""fort 18ndeeaJK: ..o,!c .. CQ~d. All matr:ri.lb, t""L-, CQUlpmellt and lobll' .h.1I be r""",bed 10 Cl/mplctr 'hh"" --..tale T -
QptmiOl1S a. detAIled on lIIb ,htltl ill . Jubs\amial ~ "'Ori<msnl:k~ .!IInner. Tbb P'OpoNIllI lubj4ct to rtvblt'f\ II null1tewplOd S a
...khln ~ a.ys ~ ~, subject I(> Qua char!" t.... wno;e.\le4 COlltlngclKica. If prGpYD~1 i, M\ ~"""P'od I.. It. ....'1"'1)'. pci""" "'.Y v'~o TGb! $47,27.4.00,
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,hall b<I "'I'l....'vd oQft,~. p~vi6od pto)'l'nGnt "'NI'~ .n: IllOt, planlf "... pl'O~rly "'uer~ on<l reed-" adequote eJlJe. ond ~'.nl" h.... 110\ IlItfered I'lccmnlal ....rn'SQ or llctn
~m.,eJ by /WIllet o( God. ROOFI.cnroMU ...ilI ~ IM~ .t our ronllen;ml:t ;..Jrll. lhirtf~ mendu from II", daIc of invlAlladon. Any ~CIII 0' company filpplylnlllabOr or
tcUlonlll! (II' dale Improve.......l Ul )'0111 pIapm)' flIloY r,... 4 JIM ngllhm yow pl9prt\)1 if thai pel30fl 01 cornpM)' b 1l01lllWd fot ,h. <-Onltlbutil/flo.
UDder Minnel/llt.. J8"". you have the riGht to pv.:y perlOIl$ 'Who ll\lppllcd labor or materia]" rQr this Improvewent
directly llDd dtcluCt thIS amounl fToro our contral;t priCe, or ...ithhold the: llmO\lDn due thcm from 11:1 untU 120 \I11l1t
alter cvmplc:tiod or UJe improvement unles!> we give you II lien ...slver signed by peri;oDs who supplied any bbor or
mllttrinl ror tile l~prll"'l;men[ llnd who g....c JOu. timely ..uti..n. _,_______..__..,___ ,___,_____....___'
-.--- --- -..--- ------
AccePt~ce of Propos;J--=- Pa:,wcn< 01 -otl.>-half~~"~- ~"i..,d ,;----.r;&,~ oi Accepr~ ", ------- n,___ .==~==- -~-I
plac@ o,acr allO X/locl\llc ,""wl...on, S.l.noo of pOYMonl d.... Upl/ll """"'pI or SI"lllllure
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r.......e<. cl>arge_ TIle above pri=. ",..citir....ona ""d "",,<libn... ...e 8a....laOIOI)I &I'd Si,rnlllUtC
.re bet-cby DCllCP'cd, y",,~", ~"Ofi""d to do tile -001< ... .~kf.ed. r;r- -
, ,
. _ n_'_______ _..,___, ,___ ____m_,_'__ ,_,_ ...'
(1;0/(1;0' d sawoH I >jsPPI'IP2 II: 91 900(l;--<jZ-lJO
,.
,~
. ~~JIILLS
City orAl-den HiUs
. ~- ll:~qucst. f(u- COtlll(~il_:~ctioll -, -.
. _..__n__. _,..__
Prepared by: MO Agenda Item(~
Dept.: Public Works
Council Mtg. Date: 11/27/06 Motion to authorize City Staff to applv for a Qrant throuQh the Safe
Final Action Needed By: Routes to School ProQram with the Minnesota Dept. of Transportation.
Budgeted Amount:
Actual Amount:
--...---- . -- funding Source:
-...~-..._._-_._...
Council Action Request:
Motion to authorize City Staff to apply for a grant through the Safe Routes to School Program with the
Minnesota Department of Transportation.
Staff Recommendation:
Staff recommends a motion to authorize City Staff to apply for a grant through the Safe Routes to School
Program with the Minnesota Department of Transportation.
Advisory Commission Action:
Commission Date Action
Plann.illg Not Applicable ,
PTRC Not Applicable,
Not applicable m
Supporting Documents (which are attached to this Action Form):
. [8] Memo/Letter:
Memo dated November 21, 2006 from Michelle Olson - Parks and Recreation Manager
D Resolution (No, )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
[8] Other:
Minnesota Safe Routes to School Information
Map of proposed trail segments
Financial Implications:
If the City is awarded this grant, this project would be placed on the 2008 calendar. This is a
reimbursable grant and therefore, will need to be budgeted for in 2008.
Administrator/Staff Comments:
.
Page 1 of 1
, ~
. ~HILLS
MEl\10RANDUM
DATE: November 2 I. 2006 AGENDA ITEM: 7C
TO: Michelle Wolk - City Administrator
Honorablc l'vlayor anu City Council
FROM: Michelle Olson, Parks and Recreation Manager Pl&
SlJBJECT: Minnesota Safe Routes to School Grant Program
ENe: Trail Map, Safe Routes to School Grant Program Information
B:\('KGROlJND
The Minnesota Departmcnt of Transportation has recently announced its 2007 Safe Routes to
School (SRTS) Grant Program, This program was created by the Federal Surface Transportation
Act, which establisheu the program in order to provide communities with the opportunity to
. improve conditions for bicycling and walking to school. Ramsey County Parks and Recreation
has agreed to partner in this grant process. The trail segments that County and City Staff have
ientatively selected lor this grant arc in the Valentine Hills Elementary School area. This area is
surroullded by busy roads and has littlc or no sidewalks/trails, The segments are identitied on
the attached map. The identilieu green areas arc existing turf/vv'Ood chip trails and the identified
blue area is a proposed ne\v trail. We arc proposing to pave both identified segments, The
Parks, Trails and Recreation Committee added this trail location to their Strategies at their
Nm'ember 21,2006 mecting and is recommending Council approval.
Safe Routes to School Projccts arc funucd at one hundrcd percent and do not require a local
match. The SRTS Program is a reimbursable grant program which requires recipients to front
project costs and be reimbursed during the course ofthe project. The SRTS grant range for
individual infrastructure projects is between S10,000 and $175,000, At this time a preliminary
cost analysis has not been done, however staff anticipates applying for the highest amount
allowed. S 175,000, The grant deadlinc is January :3 I, 2007 and the awards will be announced
somctime in IVrarch 2007. Staff anticipates bringing forward an official resolution to the City
Council supporting the completed grant application sometime in January 20C)7, If the City is
awardcd this grant. this project would be phlCed on the 2008 calendar. I f unsuccessful, the trail
segments \vould be put on hold.
RECOl\lMENDATION
Staff recommends a motion to authorize City StalT to apply for a grant through the Safe Routes
to School Program with the Minnesota Department of Transportation,
.
Co Rd. E2 ~Crosswalk Project
......_.....__..___.n.... .__m__.__._nn
!
....,.-,." .....,.""",......~.~ Park Trails (existing)
Sidewalk (proposed)
Crosswalks (proposed)
-.---.-.....--.. _.___n. .---j
N
W E
0.1 0 0.1 0.2 Miles
I . n.........._ --.. . _.....n__ S
-----..-- .--., - ..,.
. . .
.
. <H~~
Minnesota Safe Routes to School Program . , "" ,'/' <0 i" "
&ello, .....:::.......(/;i- :"." ".
" SCHOOL
The Minnesota Department of Transportation (Mn/DOT) is pleased to announce the opening of the
second Safe Routes to School solicitation.
In our first solicitation the program received 76 applications requesting $8 million improvements.
Seventeen communities in Minnesota received grants totaling $1,7 million.
The Safe Routes to School (SRTS) program. created by the Federal Surface Transportation act,
establishes a grant program providing communities with the opportunity to improve conditions for bicycling
and walking to school. The goals of the program are threefold:
(1) to enable and encourage children, including those with disabilities, to walk and bicycle to
school;
(2) to make bicycling and walking to school a safer and more appealing transportation alternative,
thereby encouraging a healthy and active lifestyle from an early age; and
(3) to facilitate the planning, development, and implementation of projects and activities that will
improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools,
At present, fewer than 15% of children K-8 walk or bike to school and nearly 50% of school aged children
are regularly driven to school by their parents, Coinciding with the declining numbers of children walking
and biking to school is an increase in childhood obesity and Type II diabetes.
.he grants are available for schools with any combination of K-8 enrollment. Funds are to be used to
ake infrastructure improvements, such as bike racks and sidewalks, and for noninfastructure programs
such as developing Safe Routes Plans, enforcement, and promoting biking and walking to and from
school.
This solicitation is making a minimum of $1,3 million available for infrastructure projects and $250,000 for
non-infrastructure projects. The grant ranges for individual projects are:
. $10,000 - $175,000 for infrastructure projects
. $10,000 - $20,000 for single school non-infrastructure projects
. $20,000 - $50,000 for a multiple school non-infrastructure projects
Safe Routes to School projects are funded at 100% with no local match required. The SRTS Program is a
reimbursable grant program meaning that recipients of the funds will front the cost of the project and will
be reimbursed during the course of the project. All costs submitted for reimbursement are subject to
eligibility requirements.
Safe Routes grants may be applied for by:
. Schools, public & private . Non-Profits
. School districts . Metropolitan Planning Organizations
. Parent/teacher organizations, . Regional development Commissions
. Tribes . Other educational organizations
. Local governments
.
.
,.--.---- "--"---' -- .--. --'-. '--- ------ '-"--- ---- l.
Fall 2006 Solicitation Timeline
November 17, 2006: Application available Ja nua ry 31, 2007 Application period closes. All applications must be received by 4 :30j
PM CST
March 2007 Grant recipients notified
.. -. --"---'-'-' --- -.. -'-.-.-...--. -- --. --- ------
The application and additional Safe Routes to School information can be found online at:
http://www.dot.state.mn.us/saferoutes/index.html
Thank you for your time and flook forward to working with you to improving biking and walking conditions
for Minnesota's students, If you have any questions about the program please contact: Kristie Billiar at
651-296-5269 of kristie.billiar@dot.state,mn,us.
Sincerely,
Kristie M, Billiar
Minnesota Safe Routes to School Coordinator
--.---------.---.- -- .--- -.---.-------.----.---__.._____n_____.._._._
Future Solicitations
The next solicitation for Safe Routes to School will be starting in late August 2007 to award the monies .
from Federal Fiscal Years 2008 and 2009, Based on current projections it is estimated that $4 million
will be made available under this solicitation, This will be the final solicitation for Safe Routes to School
Lnde~AFETEA~U _~_ ___ __~ ____~_ I
_J
.
~,
--A~_~LLS
City ofj\rdclI I-lills
.'
.'.._--------~---- Itequest, _f~l. {~oulleil il.ctioll
..-.--------- ._--~
Prepared by: MO Agenda Item7D
Dept. : Public Works
Council Mtg, Date: 11/27/06 Motion to Approve the Revised Strategies for Parks. Trails. and
Final Action Needed By: Community Building for the City of Arden Hills.
Budgeted Amount: _
Actual Amount: -
--..-.- ."------ ,-, --- -- -, Funding Source:_
--_._-._"---
Council Action Request:
Motion to Approve the Revised Strategies for Parks, Trails, and Community Building for the City of Arden
Hills,
Staff Recommendation:
Staff recommends approval of the revised strategies for Parks, Trails, and Community Building for the
City of Arden Hills.
Advisory Commission Action:
Commission Date Action
Planning NotApplicabl~ ,
PTRC 11/21/06 m m ,_m__ _ ,_____ _,_Approved
... -- .-...-..-.
Not applicabl~ ,
. Supporting Documents (which are attached to this Action Form):
~ Memo/Letter:
Memorandum from Parks and Recreation Manager Olson dated November 21,2006;
Proposed Revised Strategies for Parks, Trails, and Community Building for the City of Arden Hills
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Financial Implications:
Funding options of the Strategies will need to be scheduled for further discussion at a future City Council
Work Session.
Administrator/Staff Comments:
.
Page 1 of 1
.
. ~
~~~ILLS
MEMORANDUM
DATE: June 21,2006 AGENDA ITEM: 7D
TO: Honorable Mayor and City Council
l\lichellc 'vVolfe; City Administrator
FROM: Michellc Olson, Parks and Recreation Manager mtfJ
SUB.JECT: Approval of the 2006 Parks, Trails, and Community Building Strategy Revisions
Bad\.ground
At the Regular City Council Meeting on J unc 21, 2006, the Strategies for Parks, Trails, and
COlllmunity Building for the City of Arden Hills were approved, Since that time, the Parks,
Trails, and Recrcation COlllmittee have added a couple of trail segments to the approved
. stratcgies. Both of these additions arc trail segments that have current funding assistance
possibilities. The revised Strategies wcrc approved unanimously at thc PTRc meeting on
November 21. 2006.
Recommendation
Staff recoml11ends a motion to approve the attached revised Strategies for Parks, Trails, and
Co 111 111 un i ty Bui Iding.
.
",\1e\H>-int'\ us,:lHknhills'-J'R8.:I'\\.j>ark5\\kl11l1s'{'cul1cil ~lcl11l1s":\kl11(lI(l CC rl' - Parks Trails Strategy rcvi,illl1 aprrl>va] ()(ujoe
.
STRATEGIES FOR PARKS, TRAILS, AND COMMUNITY BUILDING .
STRATEGJ~.s FOR PARKS
I. Disk gol f course/Bocce golf course
The PTRC is cxploring the idea of a disk golf course or boccc golf course becausc these
activities provide another way for citizcns to enjoy our parks, The estimated cost is $7,500,
location to be dctcrmincd
2, Fenced dog park
While a lcnced dog park has bccn proposed as a potential stratcgy, it appears that Ramsey
County is discussing thc idea of adding a dog park to Tony Schmidt Regional Park,
Discussion of this option should follow that decision. Sta[[estimates the cost of this
development at $15.()()O.
" Improve warming hOllse conditions at Frceway Park and Hazelnut Park.
.'-
These parks sec incrcased use during the winter months and the currcnt warming houscs arc
inadequate. The condition of the warming houscs has been addrcssed by Council action,
4. Study the feasibility of improving Valentine Park, .
Thc park floods every spring due to the fact that it is at alo\ver elevation than Lake
Valentinc. The play structure, warming hOllse, and baseball field are routinely tlooded,
Replacemcnt of the play structure has been delaycd several times due to these issues.
Information on costs and benelits of improving the park, and consideration of othcr options
for providing a park for thc ncighborhood, will lead to a future recommendation.
STRATEGIES FOR TRAILS
Trail dcvclopment has laggcd behind the City's investment in park facilitics for a number of
years. The PTRC recommends development of an arterial or "core" trail system that provides
access to all areas of the community and in addition, provides needed access to the trail systems
in adjaccnt communities and to the regional trail system, The proposed trail segments also
hecome an integral part 0 f the overall transportation network.
1. Tony Schmidt Park Railroad underpass
This improvement has becn scheduled for construction this year and will provide improved
access to the Park from neighborhoods to the north utilizing alrcady completed portions of
the Arden Hills trail net\vork. It will also form a strong connection with other recommcnded .
arterial trails. cspecially the anticipated Ramsey County trail connecting Tony Schmidt with
Long Lake Regional Park
. PTRC Strategies for Parks and Trails
Page 2.
. ') Perry Park trail down to lift station road.
T~is trail connection will link p~rry ~ark t9the,Ton~;Sc~idt ~ailro,~d^u~<lerp,~~s.~he <;ity
WIll apply for a DNR Local Comiectlon Grant for tIns tratlsegment. The grant has a'50%
match up to $] 00,000, The total estimatcd,:cost is $38,50Q.
3, Wcst side of Old Snelling from Highway 5] on the south to County Road Eon thc north.
This portion of highway is tentatively scheduled for improvement during 2007, Building the
proposed trail as part of that project has obvious advantages, This trail segment is a key link
in the major north-south artcrial through the city which will eventually connect the existing
Ardcn Hills with the new TC AAP development. This trail may be eligible for municipal
state-aid funding. In the future, this trail could be extcnded to Lydia along the west side of
I-I i gl1\va y 51.
4_ South side of County Road E from Old Snelling to Connelly
This very imp0l1ant trail links the eastern and westem portions of the City, connects two
existing parks, provides access to busincsses for pcop]e living wcst of Hwy, 51 and is an
imp0l1ant part of a longer cast-west arterial traversing the city from west to cast.
. 5. East sidc of Old Snelling from County Road E to Highway 96
This is a continuation of trail segmcnt 2 and would include reworking ofthc railroad
undcrpass north of Lindcy' s as well as somc fonn of grade separation when the Highway 10
and 9(i interscction is reconstructed.. This segmcnt is crucial to improved circulation
between the existing and ncw portions of Arden Hills,
6. N011h sidc of Lake Johanna Boulevard from County Road E on the west to Old Snelling on
the cast.
Development of this trail segment would complete the southem cast-west artcrial through thc
city, It is heavily used now,- year round - by residents, as well as students from Bethe] and
Northwestern Colleges and Mounds Vicw High School. That use is likely to increase with
the growing popularity of Tony Schmidt Park and the County's completion of the trail link
under the railroad (Segment 1). Ramsey County has requested that the Metropo]itan Council
designate Tony Schmidt as a rcgional park which will further increase its visitor use, As a
result, Arden Ilills may he eligible for regional park funds to improve this trail and provide
safe access to the park.
7, TraIlic signals at County Road E and Old Snelling
This interscction becomes a major connector in the artcrial trails system and trails approach
. and Icave the intersection from diHerent sides of the street.. For this reason, and because of
the increasing volume of traffic using the intersection, traffic signals are needed,
.
PTRC Strategies for Parks and Trails
Page 3
8. South side of Highway 96 from N011h Heights Church on the east to Old Highway 8 and .
Long Lake Regional Park on the west.
This trail segment completes the northern cast-west arterial through the city by linking with
the existing trails along Highway 96. It would provide better access to city hall and the
development in TCAAP as well as providing safe access to the land and water-based
recreational opportunities afforded by Long Lake Regional Park, the Rice Creek trail system
leading to the Mississippi River, and Tony Schmidt.
9, Elmer 1.. Andersen Trail Designation
The PTRC will be working with Ramsey County Parks and Recreation to deternline the exact
location and length of what will be recommended as the Elmcr L. Andcrsen Memorial TraiL
A naming guideline policy will also be presented to City Council for their consideration for
approval.
10. Safc Routes to School Trail along CountyRoad E2 - incloding:loop up to Rolling I-tills R'oad
The City, County, and School District will partncr tq:apply fora grant thr~:>ugl{thc Federal
Safe Routes to School Grant Program. The,segmenfoftrail thaiisb,eing~onsi~ere<!iis the
south,sidc of County Road E2 from Old 10 to 'ISew Bright911 R()ad a~d, th~'loop'across th~
street/in the Ramsey County Open space -connecting thetneighborllbod.'<There isrioca~r .
match for this grant. Howevcr, it is a reimbursable grant.
STRATEGIES FOR COMMUNITY BUILDING
Annual Events-suggestions/examples:
Spring: Flower Planting
Summer: Celebrating Arden Hills
Fall: Buckthorn eradication
Winter: Kid's ice fishing contest, snowman building
STRATEGIES FOR APPROPRIATELY MAINTAINING EXISTING PARKS AND TRAILS
Maintenance of existing Parks and Trails in the City should be provided on a regular and
anticipatory basis,
.
~
. L'\~_ :I--lILLS
(~itv or i\."d.."nHills
.
. Prepared by: -MW --o_,_~ Itt"(l~~~~~! fo." COII!~~:!!A.(~tion
Agenda Item :7E
Depi. : Admin
Council Mtg. Date: 11/27/2006 Motion to Approve the AQreement for Law Enforcement Services
Final Action Needed By: with Ramsey County Sheriffs Department for the Period CommencinQ
12/31/2006 January 1, 2007 to December 31, 2009
Budgeted Amount: :
Actual Amount: *
-
-- --~...._...._- ..--. ___,O~=","__ ___founding Source,~~~_~_':I,c::!~lf_un~
______. _._____
Council Action Request:
Adopt a motion approving an Agreement for Law Enforcement Services with the Ramsey County Sheriff's
Department.
Staff Recommendation:
Staff recommends approval of the proposed agreement.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not Applicable
Supporting Documents (which are attached to this Action Form):
. [ZJ Memo/Letter:
Memorandum from City Administrator Michelle Wolfe dated 11/27/06
D Resolution (No, )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
[ZJ Other:
Copy of proposed Agreement with Ramsey County Sheriff's Department
Financial Implications:
The proposed 2007 budget includes estimated law enforcement expenditures of $757,705, an increase of
2.99% over the estimated 2006 expenditures,
Administrator/Staff Comments:
.
Page 1 of 1
~
. ~~HILLS
MEMORANDUl\I
DATE: Non:mbn 27, 2006 AGEl\'DAITE:\-l 7E
TO: i\1ayor and City ('ouncil
,FROM: "'''chelle Wolk City Administrator ~
SnUJ:cr: 2007-200l) Agrc'cment t\)r Law Enforcement Services \"ith the Ramsey County Sheriffs
Department
-
B.U'KGROliND
ThL' City of Arden Ilills contracts with the Ramsey County Sheriffs Department for la\" entlwcement
sel"ices, Seven cities in Ramsey County contract \-vith the Sheritrs Depmtment. and all cities approve
ni~1 \ '.'Inents with identical language, The existing three-year agreement. \vhich was approved December 8
2()()3, e"pires December 31. 2007, When the agreement was approved in December 2003, it was noted
that only a kw minor changes were made from the previous three-year agreement.
. DlSCl.;SSIO:\,
The propnsed new agreement is for the term January 2007 tlu-ough December 31 2009, The proposed
agreL'ment is identical to the eXIsting with the following changes:
. Dates arL' updated
. I,anguage regarding radio and dispatch services has been removed
1'111: second change was madc becausc radio/dispatch services have been consolidated and are part of the
('ollnt)' Administration Department. The Sheriffs Department no longer includes this service,
TIll' a~'Teement does not provide for the costs of services (estimated at S757,705 for 2007), but rather
describes the basis upon which f(:es will be based, Under the current and proposecllanguage, should the
City wish to terminate the agreement, we must provide written notice to the other municipalities, Ramsey
County I'vlanager, ancl Ramsey County Sheriff.
RF:QUF:STED ACTION
Adopt a motion to approve an Agreement for Law Enforcement Services with the Ramsey County
Sheriff's Department for the term January I. 2007 through December 31,2009.
\ \lI1l'f/'( l-in('t:ardL'nl1 ills:.-t dll1 in: ('i {j' " .111I ill istrC/tor\M"/Ilo !](j()6 \ 11-17 -(l(j ;\lell/o RE I,a\\' FI!tiJrcell/l'1lf Agrel'lI/ell r. doc
. \ IIII( '1I,!-ill('(lC/rdcllhills !adll/in I('it)' .1 dll/illist/'i1toriPolicl' Services alld I.JFD\lOO 7\ 11-] 7-06 AIeli/O RE Law
Fllf;i/'('('/i/( 'III Agreemellt doc
. AGREEMENT FOR
LA W ENFORCEMENT SERVICES
This is an Ab'Teement between the County of Ramsey (hereinafter referred to as
the "COUNTY"), and the City of Arden Hills (hereinai1er referred to as the
"!vlUNICIPALITY"), to provide law enforcement services to the MUNICIPALITY for
the period commencing January 1,2007.
WHEREAS, the COUNTY has a statutory obligation to provide police protection
within Ramsey County; and
WHEREAS, the COUNTY has previously contracted to provide law enforcement
services to the cities of Arden Hills, Gem Lake, Little Canada, North Oaks, Shoreview,
Vadnais Heights, and to White Bear Township (hereinafter collectively referred to as the
"MUNICIPALlTII:S"), and
WHEREAS, the MUNICIPALITY has dctennined that it is in the best interests of
. the MUNICIP ALITY to continue to contract with the COUNTY for law enforcement
services, thereby allowing for the allocation of overhead and other administrative costs
over a larger population; and
. WHEREAS, the partics to this Agrcement intend to contract for law enforcement
t\.mctions within the political boundaries of the MUNICIPALITY through the Ramsey
County Sheriff; and
WHEREAS, the COUNTY is agreeable to rendering such services on the tel111S
and conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for by the provisions of
Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372,
NOW, THEREFORE, IN CONSIDERATION OF the mutual undertakings set
forth hcrein, the COUNTY alld the MlJNICIPALlTY agree as foIlows:
A, SCOPE OF SERVICES
1. The COUNTY agrees, through the Ramsey County Sheriffs Department,
to provide law enforcement services to the MUNICIPALITY which will
include, but not be limited to, the following:
a. Patrol services with random patrolling of residential areas, busincsses,
parks, and other public property areas;
b. Enforcement of Minnesota State Statutes and the ordinances of the
MUNICIP ALITY,
.
c. Traffic enforcement including the regular use of radar or laser as a .
speed detcrrent;
d. Crime prevention programs such as Neighborhood Watch, as well as
other business and residential crime prevcntion programs;
e, Criminal invcstigativc and crimcs lab scrvices;
f. Follow up on reported crimes with persons who reported thc crime
including routine notification by telephone or mail as to the status of
thc investigation;
g, Responscs to medical, tire, and other emcrgcncies;
h. Coordination of volunteer programs such as the Community Affairs
Officer and Reservc Programs;
I. Driver"s license inspections, background checks and license
enforcement scrvices as called tor under applicable state law and
ordinances of the MUNICIPALITY;
J. Spccial event traffic patrol and patrol services for community festivals
or other special events; and
k. Attendance at Public Sa(ety or City Council meetings as requested by
thc MUNICIPALITY.
2. The manner and standards of performance, the discipline of officers, and
othcr matters incident to thc provision of serviccs under this Agreement,
and the control of personnel so employcd, shall be subject solely to the
control of the COUNTY. In the event of a dispute between the parties as .
to the extent of the duties and functions to be rendered hcreunder, or the
Icvc\ or manner 0 f perfomlance of such service, the determination thereof
made by the Sheri ff of the COUNTY shall be final and conclusive as
between the parties hereto, subject however, to the provisions of Section
A,3, hercin.
3. In the event the MUNICIPALITY, through its elected body or authorized
agent, notifies the COUNTY that the MUNICIP AUTY is dissatisfied with
the assignment of personnel for the perfomlance of services under this
Agreement and requests a change in personnel, the COUNTY shall make
every effort to effect a change in the assignment of personnel, provided
that such a change does not jeopardize thc ability ofthe COUNTY to
providc services to other areas of Ramsey County in a timely and efficient
manner.
4. The COUNTY'S contractual obligations under this Agreement do not
lessen the COUNTY'S obligation to provide patrol and police protection
services to Bellaire Beach, area lakes, Ramsey County open space areas,
and regional park areas owned or operated by Ramsey County and all
other areas under COUNTY jurisdiction located within the political
boundaries of the MUNICIPALITY. The COUNTY'S contractual
obligations undcr this Agrcement shall also recognize the underlying,
.
2
,
. statutory obligations that Ramsey County has to provide police protection
to the MUNICIPALITY.
5, Services shall be provided 24 hours pcr day and shall be perfonned by the
number of deputies and other personnel budgeted for in the COUNTY'S
Approved Budget for these services to the MUNICIPALITIES,
6. To I~lcilitate the COUNTY'S performancc pursuant to this Agreemcnt, thc
I\1UNICIP ALlTY agrees that the COUNTY shall have full cooperation
and assistance from the MUNICIPALITY, its officers, agents and
employees. The MUNICIPALITY shall desi!,'11atc a liaison to the Ramsey
County Sheriff s Department. The liaison shall attend meetings of the
ShcrifCs Contract Communitics Committee and shall reprcsent their
respectivel\1UNIcIP AUTY at their meetings, The purpose of these
meetings is to develop short-tenn and long range plans and to coordinate
and analyze police service and other relatcd public service issues, The
Sheriffs Contract Communities Committee shall also review any disputes
which arise between the MUNICIPALITIES and/or Shcriffs Department
and recommends a rcsolution,
7, The COUNTY shall furnish and supply all nccessary labor, supervision,
equipment, communication facilitics and dispatching, and supplies
. necessary to provide services pursuant to this Agreement.
8. All deputy sherit1s, clerks, dispatchers, and all other COUNTY personnel
perioDning duties pursuant to this Agrecment shall at all times be
considered cmployees of thc COUNTY for all purposcs,
9, "[he name of cach of the MUNICIP AUTIES that contract with the
Sheriff s Department for law enforcement scrvices shall be affixed to all
squad cars and other major pieces of equipment used primarily within
these MUNICIPALITIES.
B. ASSUMPTION OF LIABILITIES/INSURANCE
I. Except as otherwise provided, the MUNICfPALlTY shall not be called
upon to assume any liability for the direct payment of any salaries, wages,
or other compensation to any COUNTY personnel performing services
hereundcr for said MUNICIPAUT'{, and the COUNTY hereby assumes
said liabilities,
2. Except as herein otherwise specified, the MUNICIP AUTY shall not be
liable for compensation or indemnity to any COUNTY employee for
injury or sickness arising out ofthis employment, and the COUNTY
hereby agrees to hold harmless the MUNICIPALITY against any such
. claim,
3
,
-. The MUNICIP ALlTY, its officers, and employees, shall not be deemed to .
-),
assume any liability for the intentional or negligent acts orthe COUNTY
or the COUNTY'S employees performing services pursuant to this
Agreement, and the COUNTY shall hold the MUNICIPALITY, its
otlicers, and employees harmless from and shall defend and indemnify the
MUNICIPALITY, its officers, and employees against any claim for
damages arising out of the COUNTY'S performance of this Agreement.
4. The COUNTY, its officers, and employees shall not be deemed to assume
any liability lor intentional or negligent acts of the MUNICI? ALITY or of
any other officers, agent or employee thereof, and the MUNICl? ALITY
shall hold the COUNTY' and its officers and employees harmless from,
and shall defend and indemnify the COUNTY and its officers and
employees against any claim for damages arising out of the
MUNICIPALITY'S perrormance of this Agreement.
5. The COUNTY agrees to maintain, during the tenn of this Agreement,
automobile. general liability, workers' compensation, and professional
liability insurance in amounts deemed appropriate by the COUNTY, The
COUNTY shall name the MUNICI? ALlTY as an additional insured on
these policies except for the workers' compensation policy. The
MUNIcIP ALITY ab'rces to pay, as a part of the actual cost as provided in .
Section 6 below, a pro rata share of the COUNTY'S insurance costs.
These costs shall include the costs for any assessments and credits for any
dividends by participating in any insurance pools or trusts. The COUNTY
may elect to self-insure all or any portion of these risks, If the COUNTY
cannot obtain insurance and/or elects to self-insure, thc MUNICIPALITY
shall pay a pro rata share of the costs of self-insurance, based on each
MUNICIPALITY'S share orthe approved annual budget. Insurance costs
as they relate to insurance coverage shall include premiums and
deductibles, Costs of self-insurance shall include reserves, claims and
damage payments, and administration costs required to maintain self-
msurance,
Cl. The MUNICIP ALlTY acknowledges that the COUNTY may, in an effort
to provide the best insurance coverage at the most economical cost,
become a member of the Minnesota Counties Insurance Trust or some
similar organization; and the MUNICIP ALlTY further acknowledges that
membership in such an organization may be for a fixed minimum tem1 and
may expose the COUNT'{ to some type of contingent cost liability, such
as debts, obligations and liabilities, in the event that the COUNTY
withdraws its membership, The MUNICIPALITY agrces to reimburse the
COUNTY for the MUNICIPALITY'S pro rata share of any such
contingent cost liabi lity arising dllling the tenn of this Law Enforcement .
Service Contract and asscssed against the COUNTY, Upon notification to
4
.
. the COUNTY of any such contingent cost liability, the COUNTY will
notify the MUNICIPALITY in a timely manner.
C. TERM OF AGREEMENT/TERMINA nON
I. This agreement shall commcnce January 1, 2007 and shall be in effect
through Decembcr 31,2009. If either party intcnds not to renew the
agreemcnt at the end of its term, the party must notify the other party and
other MUNICIPALITIES in writing at least ninc (9) calendar months prior
to thc end of the contract term. If eithcr party has not approved a
successor agreement at the end of the term, the COUNTY will continue to
provide law enforcement services in accordance with this agreement.
2. Either party may tcrminate this Agrecment at the end of a calendar year
and prior to the end of the terrn of the Agreement by notifying the other
party to this Agreement and the other MUNICIP ALITlES in writing of
thcir intent to temlinate the Agreement at least nine (9) calendar months
prior to the end of the calendar year.
..., Notice to the COUNTY shall be given to thc County Manager and
., ,
Ramsey County SheritT, and Notice to the MUNICIPALITY shall bc
given to the MUNICIP AUTY'S City Manager. Notice to thc other
. MUNIC IP ALITIES will be given in accordance with the notice provisions
of the contracts betwecn the COUNTY and the other MUNICIPALITIES,
D. COST AND PA'lMENT
I. The MUNICIPALITY agrees to pay the COUNTY the actual cost of
providing all services covered by this Agrecment. Actual cost shall mean
the MUNICIPALITY'S pro rata share of the COUNTY'S total cost of
providing patrol and police protection services as described in this
Agreemcnt to the MUNICIPALITIES with which the COUNTY has
agreements for the current contract year, including, but not limited to the
following: salaries of employees engaged in perfonning said serviccs,
including vacation and sick leave; mileage, uniforms; public employees
retirement contributions; \vorkers' compensation, automobile. general
liability and police profcssionalliahility insurance costs or the cost of sc1f-
insurance; general overhead, including indirect expenses and supplies,
radio unit expense. and health and welfare expense, The term "costs" as
used herein shall not include items of expcnse attributable to services or
facilities nomlally provided or available to all cities within the COUNTY
as part orthe COUNTY'S obligation to enforce state law. Computation of
actual costs hereunder shall be made by the Ramsey County Budgeting &
Accounting Division based on information provided by the Sheriff.
.
5
.
2, During the term of this Agreement, the COUNTY shall mmually submit a .
Budget Estimate using the District Plan format for the following year of
services to the MUNICIPALITY no later than August 1 of the current
year. Said Budget Estimate will be for the limited purpose of better
enabling the MUNICIPALITY to estimate its annual budget and tax levy,
It is understood by the parties to this Agreement that said Budget Estimate
shall in no way prevent the COUNTY from charging its actual costs,
3. If the MUNICIPALITY docs not allocate the necessary funding for its
proportionate share of the COUNTY'S Approved Budget to the
MUNICIP ALITIES for a given year, the MUNICIPALITY and the
COUNTY must meet by January 31 of the budget year in question to
review and reach agreement on modifications to service levels provided by
the COUNTY that are consistent with the MUNICIPALITY'S budget and
that recognize the impact of these service level changes to other
MUNICIPALITIES that contract with the COUNTY for these services.
4. Unless the COUNTY and MUNICIPALITY have reached agreement
pursuant to the prior paragraph (or a change in the MUNICIPALITY'S
contribution, the COUNTY shall hill the MUNICIPALITY on a monthly
basis in advance in an amount equal to one-twelfth (1il2) of the Budget
Estimate for services to the MUNICIPALITY. The MUNICIPALITY
shall pay the COUNTY within 45 days of receipt of the monthly .
statement. At the close of the contract year, the COUNTY will reconcile
the current year Budget Estimate and current year actual costs, shall
provide a copy of the current year actual cost to the MUNICIPALITY, and
shall either give a credit to the MUNICIPALITY or bill the
MUNICIPALITY for additional costs in excess of the Budget Estimate,
E GENERAL PROVISIONS
"
1. It is uncIerstood that prosecutions for violations of ordinances or state
statutes, together with disposition of all fines collected pursuant thereto,
shall be in accordance \vith state statutes, state rules, and judicial orders,
2. The Ramsey County Sheriff's Office shall submit to the MUNICIPALITY
quarterly activity reports detailing the activities of the Sheriff's Office
under this agreement within the MUNICIPALITY, Said reports shall
contain, at a minimum, the number of calls answered and the number of
citations issued, However, no infom1ation will be provided which would
violate the State Data Practices Act.
3, The MUNICIPALITY may contract with the COUNTY for additional law
enforcement services above and beyond those provicIed in this agreement.
.
6
4, Any alterations, variations, modifications, or waivers of provisions of this
. Agreement shall only be valid when they have been reduced to writing,
signed by authorized representatives of the COUNTY and the
MUNICIPALITY and attached to the original of this Ab,'Teemcnt.
IN WlTNESS WHEREOF, the MUNICIPALITY, by resolution duly adopted by
its Council has caused this Agrecment to be signed by Beverly Aplikowski, Mayor and
Michelle A, Wolfe, City Administrator, ancl the seal ofthe MUNICIPALITY to be
affixed hereto on the 27th day of November, 2006, and thc COUNTY, by resolution of its
Board of County Commissioners, has caused this Agrecment to be signed by the Chair
and Chief Clerk of said Board on the __ day of ___ "n__' , 2006,
COUNTY OF RAMSEY CITY OF
By: _____ _,,______..,__'____n____ By: __, .- ._----.
Chair Beverly Aplikowski
Board of Ramsey County Commissioners Mayor
By: _______ _..~. n______"_____. By:___ _.----"
Bonnie Jackelcn, Chief Clerk Michelle A. Wolfc
Board of Ramsey County Commissioners City Administrator
APPROV AL RECOMMENDED:
.
..---"--.------ ..--.--.......-..-.--....--..- -..
Bob Fletcher
Sheriff of Ramsey County
APPROVED AS TO FORM:
-. .-.--.... --
Assistant Ramsey County Attorney
FUND:
--.-. .. -....------.-.-......---.
.. ----------.
Office of Budget and Accounting
.
7
,
~-
, -A~__HILLS
(;i(v O"AIOd(~1l II ills
. --P;:-epared by: ..-. It('-(lUcst JOI" (10UIl(oiJ ~\etioll
..--" ....___.___ ....__ ..._ ..____...__ ".._.__ ___n__. ...____
.--.._-----..__.~.._._-. ...-.. ----....----.----.-.-.... -----.. ...--
KG Agenda Item 8A
DepL Engineering
Council Mtg. Date: 11/27/06 Motion to approve the addition of the following streets for
Final Action Needed By: 11/27/06 consideration in the 2007 PMP feasibility report: Briarknoll Circle,
Briarknoll Drive. Dawn Circle East, Royal Lane. Karth Lake Circle
Motion to approve Resolution 06-61: A resolution ordering preparation
of feasibility reports for the 2007 Pavement Management Program
Budgeted Amount:
Actual Amount:
- ."--- n --------- F~~dir~JL~our~~, n
_n. ___.. . _. _.
Council Action Request:
Motion to approve the addition of the following streets for consideration in the 2007 PMP feasibility report:
Briarknoll Circle, Briarknoll Drive, Dawn Circle East, Royal Lane, Karth Lake Circle,
Motion to approve Resolution 06-61: A resolution ordering preparation of feasibility reports for the 2007
Pavement Management Program.
Staff Recommendation:
Approve the addition of the following streets for consideration in the 2007 PMP feasibility report: Briarknoll
Circle, Briarknoll Drive, Dawn Circle East, Royal Lane, Karth Lake Circle.
Approve Resolution 06-61: A resolution ordering preparation of feasibility reports for the 2007 Pavement
Management Program.
Advisory Commission Action:
.' Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicabl~
Supporting Documents (which are attached to this Action Form):
0 Memo/Letter:
rgj Resolution (No, 06-61)
o Ordinance (No, )
rgj Engineering Recommendation: see memorandum
o Attorney Recommendation:
o Other:
Financial Implications:
.
Administrator/Staff Comments:
.
.
. ~
~ DEN HILLS
MEMORANDLJl\1
., - -,
DATE: November 20, 200() AGENDA ITE:\I 8.A
TO: ivIayor alld City Council
Michelle Wolk, City Administrator
FROM: Kristine Giga, Civil Engineer
SUBJECT: 2007 Pi\IP- Feasibility Report Lpdate
.__n _._
. BACKGROUND
At the October 30, 2006 meeting, the City Council ordered the preparatioll of a feasibility report
for the 2007 PMP Improvement Project. The streets included arc: Katie Lane. Katie Court.
Brighton Way, Chatham Avenue, Lametli Lane, Lametti Circle, Pine Tree Drive, Ilan-iet
A n~nuc, alld Connelly A venue.
DISCl)SSIOl\
St;dThas begun the preparation of the feasibility report f()r the 2007 P),tlP. A major part of this is
to re\,iew the condition of the streets in these neighborhoods to ensure that \\e are applying the
correct maintenance strategy. After careful consideration of the condition of the streets shown
on the ('IP map for 2007 and comparing them to the condition of the streets originally proposed
for the 2009 PMP, staffrecommcnds that we change the maintenance strategy of Chatham
A\Tllllt:. Pine Tree Drive, and lIarriet Avcnue to a seal coat accompanied with some additional
minor maintenance, such as patching, prior to the scal coat. In the interest of moving forward
with a fulll'vlill and O\'Crlay contract next year, \\'C propose to move up the streets shown in
2009, l\'Iodifying the CIP in this way would follow a "\\orst lirsC strategy. catching these streets
bcf()rc their condition requires more costly reconstruction. It also ,diems us to approach the seal
coat program from a more neighborhood- oriented strategy, scaling all of Chatham. and all of
Harriet and Pine Tree Drive at the same timc. A seal coat on these strecls would put olTthe need
for a l\'lill and Overlay I()I" about 7 years.
.
("'j)"nllllcnls and Scllinf!sj~ckie,rrc'PpLTt'I."c',,1 S"llinf!<':IcTl~I'('rar\' Inlemcll'ik, ,( 1I.J-..:1l1 ,11-::'7-1)(, ~kl11\) ::'111'; 1'\11' I 'pd~lc,d\'\:
,
.
2006 PMP
11/22/2006 .
Pagc 2
FINANCIAL IMPLICATIONS
Thc cstimated costs in the most rccent CIP revicwed by the City Council were $1,012.79 I. The
costs for the street improvements as originally proposed on October 30 were estimated at
S646,300. If Chatham A venue, Pine Trec Drive and Harriet A venue are removed as mi II and
overlay candidates, and the additional proposcd streets are added, thc rcviscd mill and ovcrlay
estimated cost is $7(>7,000. Thesc estimates include engineering fees. This is \vithin the proposed
2007 budgct for strcct improvcmcnts, stilllcaving funds for thc proposed scal coat projcct as
well; $837,791 was budgeted in thc Gcneral Capital Fund and General Fund for mill and overlay
and seal coating.
Staff is currently cvaluating thc necd for utility maintenance and/or improvements (watcrlllain,
sanitary seVier and storm sewcr) along the additional strects. If further analysis dctcrmines that
any necessary improvcments cxceed what is hudgcted for 2007, stafTwill rcevaluate the addition
ofstrects to the 2007 PM!> as necessary to stay within the budgctcd amount. A fInal
recommcndation ofimprovclllents to bc complctcd in 2007 will be presented in the lcasibility
report.
RECOl\llVIENDED COUNCIL ACTION
It is recommendcd that thc COllncil approvc the addition of the following strects for .
considcration in the 2007 PMP feasibility report: Briarknoll Circle, Briarknoll Drive. Dawn
Circle East, Royal Lanc, Karth Lake Circle. It is also recommended that the Council appnH'C
Resolutioll O()-61: A resolution ordering prcparation of kasibility reports for the 2007 Pa\cmcnt
Managcmcnt Program, as requircd by the Minnesota Statues, Chapter 429, f()r projects to he
assessed to henel~tiJlg property owners,
.
. ~
~ILLS
CITY OF ARDEN HILLS
COUNTY OF RA:\ISE\'
ST ATE OF MINNESOTA
RESOLUTION NO. 06-61
A RESOLUTION ORDERING PREPARATION OF FEASIIlILITY REPORTS FOR
THE 2007 Pi\. VEMENT MANAGEl\lENT PROGRAM
WHEREAS, it is proposed to improve the fi.1110wing streets: Katie Lanc, Katie Court, Brighton
Way, Chatham Avenue from County Road E2 to Chatham Court Lametti Lane, Lametti Court,
Connclly A venue, Pine Tree Drive, Harriet A venue, BriarknolJ Circle, Briarknoll Dri\\.~. Dawn
. Circle East, Royal Lane, and Karth Lake Circle, and to assess the benelited property for all or a
portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NO'V THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS
MINNESOTA:
That the proposed improvement be referred to the 2007 Pavcmcnt Management Program for
study and that the City Enginecr is instructed to report to the council with all cOllvcnient speed
advising the council in a preliminary way as to whether the proposed improvement is nccessary,
cost-effective, and feasible and as to whether it should best be made as proposed or in connection
with some other improvement, and the estimated cost of the improvement as recommended,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TI-HS
27th DAY OF NOVEMBER, 2006.
Hevcrly Aplikowski, 1\1ayor
ATTEST:
. ----.------..--.----- --. --... ----..----.--
Michelle A. Wolfe, Administration
,- ,~
. ' --A~_!--IILLS
('it\' ofA..dcn llills
.
. ,""=,~,~!te~l_n~!!, f~I.__~'~)lIn(.il i\et_i~~~"l,~" ,___ ,-, , ...._--- -----
Prepared by: KCB ~genda ItemS"a
Dept.: CD .~~:~:- :
Council Mtg. Date: 11/27/2006 Motion to Receive the EDC's Economic' Development StrateQic Plan
Final Action Needed By: Budgeted Amount: ...!Q
Actual Amount: ...!Q
__~____~-~-~_r;"9j~a~~~~~ N/A
... c,----- :,..,,==_-:=__----=..,:::.~.....,.__=....,._-_-. ~=_=:-:-==_==_=_=.:_~=...:~. __ --
Council Action Request:
Motion to receive the Economic Development Strategic Plan for the City of Arden Hills, as approved and
recommended by the EDC, and either direct staff to prepare an implementation plan, adopt the plan, table
to a later meeting, or refer back to work session,
Staff Recommendation:
Staff recommends Council receive the Economic Development Strategic Plan for the City of Arden Hills
and direct staff to prepare an implementation plan for Council review and approval.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC f\Jot ~ppIl~9t:>-'_e
.-.-.
EDC 8/16/2006 Adopted
. Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
Staff memo dated 11/20/2006
D Resolution (No, )
D Ordinance (No, )
D Engineering Recommendation:
D Attorney Recommendation:
o Other:
Draft Economic Development Strategic Plan and proposed budget.
Financial Implications:
If adopted, the financial implications to fully implement this plan would be approximately $500,000 over 5
years. Please see attached proposed budget.
Administrator/Staff Comments:
.
Page 1 of 1
.
. ~
~~HILLS
MEMORANDUM
DATE: November 20, 2006 Agenda Item: 88
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Karen Barton, Community Development Director
SUBJECT: Economic Development Strategic Plan
Background
. In December of 2005, the City Council authorized the Economic Development
Commission (EDC) to hire a consultant to prepare an Economic Development
Strategic Plan for the City. The EDC immediately began the RFP process and in
March of 2006 hired DeSCo Solutions, Inc., to prepare the Plan.
DeSCo in collaboration with the EDC gathered information through research and
interviews with City Officials, Key Leaders and Stakeholders, as well as through a
city-wide survey, then used this information to prepare the attached Economic
Development Strategic Plan.
The EDC has since reviewed the Plan and, after making some changes to the Plan,
has recommended adoption and implementation of this plan in and for the City of
Arden Hills.
EDC Chair Bruce Kunkel presented the Plan to the Council at the October 16 council
meeting. Council acknowledged and thanked the EDC for all of the effort that went
into developing the Plan. Recognizing that there is a great deal of information and
financial ramifications associated with the Plan, the Council requested the Plan be
brought to a work session for more in-depth discussion. Council further discussed
the plan at their October 30, 2006 work session at which time it was determined
that the plan would entail additional discussions.
.
.
EOe Strategic Economic Development Plan .
November 20, 2006
Page 2 of 3
Discussion
Arden Hills' EDC is charged with providing vision and direction to the economic
development efforts of the City. The EDC's priorities associated with this mission
are to:
1. Ensure a sustainable, profitable, and competitive economic climate in the
City;
2. Enhance natural resource conservation and management in the City;
3. Build local capacity for economic development in the city;
4. Improve the economic security of Arden Hills' families; and
5. Prepare Arden Hills youth to be productive, positive, and equipped with life-
skills for the future.
In an effort to pursue these priorities, the EDC commissioned an economic
development strategic plan to be prepared for the City. This plan will take the City
through 2011 and is comprised of 29 goals and objectives to achieve these
priorities.
The 29 goals and objectives identified in the Plan are organized around five .
cornerstones of economic development:
. Building an Organization That Can Support Economic Development
. Creating a Community that Fosters Investment
. Retaining The Existing Business Base in the City of Arden Hills
. Attracting New Investment and
. Creating a Strong Workforce
This Plan was approved and adopted by the EDC on August 16, 2006.
The Introduction in the attached Economic Development Strategic Plan summarizes
the purpose of and need for the implementation of an economic development plan
in and for the City.
The attached proposed budget for the 5-year implementation of the Plan reflects
maximum investment. However, it is anticipated that the successful
implementation of the Plan can be achieved for a lower cost than is specified in the
proposed budget. For example, instead of hiring a full-time assistant in the first
year, a part-time assistant would likely meet the needs, complemented by existing
staff.
.
. EDC Strategic Ecol1ornic Development Plan
Noyt;mber 20, 200()
Page:; 01'3
Requested Action
Staff requests Council receive the Strategic Economic Development Plan and either
direct staff to prepare an implementation plan, refer it back to work session for
further discussion, table it to a later meeting, adopt the plan, or otherwise provide
staff with direction.
\\Metro-ineLus\Cmlenhills\Plilnnincj\CoIlHllllllit y DeveloplllPllt\Collncil A~jE'nda Ill'llls\ I [- 21 06 EDC Strategic Plan
R.eceipt r"1c'mo to COllncil.DOC
.
.
. Executive Summary
Arden Hills Economic Development Commission has a mission to provide vision
and direction to the economic development efforts for the City of Arden Hills. In
the context of this broad mission, the priorities for AHEDC are:
1. Ensure a sustainable, profitable, and competitive economic climate,
2. Enhance natural resource conservation and management.
3. Build local capacity for economic development.
4. Improve the economic security of Arden Hills' families.
5, Prepare Arden Hills' youth to be productive, positive, and equipped with
life skills for the future,
To pursue these priorities, the agency will follow a strategic plan through 2011
comprised of the 29 goals and objectives presented herein. In addition, this
strategic plan addresses organizational excellence - the alignment of every facet
of the Arden Hills Economic Development Commission to support effective
economic development delivery and execution in the City, The 29 goals
. identified in this plan are organized around five cornerstones for economic
development:
Building an Organization That Can Support Economic Development
Creating a Community that Fosters Investment
Retaining The Existing Business Base
Attracting New Investment
Creating a Strong Workforce
Approvals and Adoptions
This plan was adopted by the Arden Hills Economic Development Commission
at their regular meeting on August 16, 2006, Bruce Kunkel presiding:
Moved for adoption by:
Seconded by:
Votes in Favor:
Votes Against:
.
Strategic Plan for Economic Development Page 1 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
The plan was then forwarded to the Arden Hills City Council for review and .
approval. This plan was approved by the Arden Hills City Council at their
regular meeting on October 9, 2006, Mayor Beverly Aplikowski presiding:
Moved for approval by:
Seconded by:
Votes in Favor:
Votes Against:
Acknowledgements
This Economic Development Strategic Plan is the result of the concerted
effort of the Economic Development Commission led by Bruce Kunkel. We
are especially thankful to Bruce for his leadership in this effort as well as all
he and his commission members do for the City of Arden Hills. Also serving
on the Arden Hills EDC are:
Chris Ashbach
Dale Beane
Robin Davidson .
Kevin Kelly
Nancy Kneeland
Ray McGraw
James Paulet
Edward Werner
This document was produced by funds appropriated by the City Council. For
this and all their support we are especially grateful.
While the planning and preparation of this report was a coordinated effort in
every sense, the following key staff members were responsible for individual
components of the document:
Karen Barton, Community Development Director
Special thanks are also extended to the following individuals and groups
which actively contributed to this process: attendees at all the one on one .
Strategic Plan for Economic Development Page 2 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
. interviews and phone calls, strategic partners to the City and members of the
community at large who provided input via the survey process.
Introduction
Community and government leaders across the nation have come to realize
their actions can change, alter, and direct the condition of their local
economy. The economic quality of life of the residents and the success of
businesses many times are directly influenced by the policies and leadership
of those who have the influence and power to create a climate conducive to
economic growth. Those who chose to shape their future; can. Those who
chose to avoid their future often find it shaped by forces outside of their
control. Change is bound to happen. The choice to be made is whether the
change will be shaped by the community or by forces beyond its control. A
strong economy provides benefits to all who experience it while a weak
. economy puts businesses and residents at risk to the economic effects of
external forces. Economic development strategies are developed by
communities who chose to shape their own future.
In areas with strong economies, local governments do not struggle to fund
essential services and are usually able to provide expanded programs
benefiting all that reside in the area. In such areas, schools are strong,
streets safe and clean, park and recreation programs abundant, and the need
t.o provide social welfare programs for impoverished citizens is reduced.
Citizens living in an area with a strong economy enjoy consistent
employment, regular wage gains, opportunities for personal advancement,
and are able to reliably save for and invest in their future. Businesses are
able to plan for consistent expansion, hire full-time employees for the long
term, and are willing to risk significant capital, investing in their operations.
Communities grow closer, tight-knit; as young men and women, after
.
Strategic Plan for Economic Development Page 3 of 25
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completing high school or college, remain in the area as growing employment .
opportunities in their "hometown" capture their interest.
In areas with weak or declining economies, the opposite occurs. Local
governments struggle to fund essential programs, with budgets under
growing pressure to assist the impoverished. Residents have uncertain
futures, filled with personal anxieties, with limited employment opportunities,
stuck in subsistence level jobs. Businesses employ part-time workers and are
unwilling to risk significant capital because of an uncertain future. The best
and brightest young men and women must move from the area to seek
quality employment, which is not available in their hometown.
Nationally, there are more than 6,000 economic development organizations,
Chambers of Commerce, and local, regional, and state government offices
working in some fashion to improve the economy of their respective areas.
Never in history has there been such an effort. Some organizations have .
large budgets, better community cooperation, and a stronger commitment
from local government than others. These areas have the best chance to
either maintain or improve the economic quality of life and standard of living
of their citizens. Some areas, however, provide little or no attention to
economic development programs. They do not fully understand the need to
have a constant, aggressive economic development program just to maintain
the existing condition. In these areas, typically, the local economy is in
decline.
Even though local community leaders cannot control the actions or policies of
the federal or state government, they indeed can establish policies and
create local programs, which assist and foster economic growth. The
premise, therefore, of this economic development strategy for Arden Hills is
that an active participation in fostering the economic strength of the local
economy is an essential action by the local unit of government and a .
responsible action thereof.
Strategic Plan for Economic Development Page 4 of 25
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.
Economic Development Strategies in a New Economy
Times have changed, and with them so has the underlying economic
structure in which we all live. This new economy requires smart thinking by
our leadership facilitated by new ways of solving problems and collaborations
with sometimes unexpected partners. In the new economy, the ticket to
faster and broader income growth is innovation. This economy puts a
premium on what the Nobel laureate in economics Douglas North calls
"udaptive efficiency," which refers to the ability of institutions to innovate,
continuously learn, and productively change. As markets fragment,
technology accelerates, and competition comes from unexpected places,
learning, creativity, and adaptation have become the principal sources of
competitive advantage in many industries. Enabling constant innovation
needs to become the goal of all organizations committed to prospering.
. Similarly, the goal for metropolitan areas must be to foster innovation and
adaptation - in infrastructure, in institutions both public and private, and on
the part of individuals.
These efforts need to be proactive and designed for the long term.
Government, civic, and business leaders need to challenge all economic
sectors and institutions, including their own institutions of government, to
become cultures of innovation. The consequences for any community that
does not respond to this challenge are low productivity, stagnant living
standards, and reduced opportunity for its citizens.
Innovation and change mean uncertainty and disruption. But it is becoming
increasingly clear that dynamism is critical to growth. (You can't have
upward mobility if no one is on the move.) The more churning in a
community in terms of new business start-ups and existing business
changes, the faster the community's rate of economic growth. In fact, of all
. of the indicators in this report, churn is the most strongly correlated with
Strategic Plan for Economic Development Page 5 of 25
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employment and income growth. This means that communities need to .
promote change and innovation, not retard it.
A New Goal: Get Prosperous, Not Bigger
As communities achieve low levels of unemployment in an era of fairly strong
economic growth, economic developers need to think more about quality
than quantity; more about getting prosperous than simply getting bigger
(e.g., more jobs and people). Most economies, both big and small, still see
getting bigger as the main goal of economic development.
In the last 20 years, the transitional period between the old and the new
economy, "getting big" made some sense because economic growth was slow
and unemployment high. However, even when local and regional economies
were weak, job growth was at best a means to two possible ends: raising the
average standard of living in the metropolitan area, or helping reduce
poverty by employing those at the fringes of the labor market. The first of .
these two goals is now more effectively achieved by focusing on income
growth per se and not job growth as a means, particularly with the
unernployrnent rate at around 5 percent. The second is now largely a matter
of structural or social reform, such as job training, K-12 improvement, and
solving the problem of spatial isolation in low-income, inner-city
neighborhoods. It is difficult to see how programs aimed at undifferentiated
job growth that are not focused on higher wages or higher-skill jobs can
provide more opportunities for the poor than already exist in most metro
economies, unless those areas are losing jobs or have high unemployment.
Unfortunately, in most places it is hard to reverse the "go for growth"
political juggernaut that remains on autopilot. A powerful growth coalition
exists in most metro areas (e.g., real estate developers, Chambers of
Commerce, newspapers and utilities, and economic development
professionals) that advocates getting bigger, even if the new jobs pay little
and the region is coping with the pains of growth. For example, economic .
Strategic Plan for Economic Development Page 6 of 25
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. developers in Northern Virginia still aggressively recruit new firms, even
though traffic congestion is the worst in the nationr housing prices among the
highest, and unemployment among the lowest.
As a result, the new goal for economic developmentr particularly in fully
developed areas, should be to raise average per capita incomes through
higher-wage jobs, while working to reduce poverty and expand opportunity
for economically disadvantaged residentsr all the while boosting the region's
quality of life. This does not mean that communities should oppose growth
and erect regulations limiting it; it does mean that most areas should not
continue to pursue job creation for its own sake.
T!'lis is not to say that the strategy should remain fixed. If, unlikely as it iSr
productivity growth rates slow significantly in the next decade and
l,memployment increases, the appropriate goals and strategies might change.
But for now and the foreseeable futurer economic strategy should focus on
. raising incomes rather than simply attracting jobs.
Beliefs About Economic Development in the Old and New Economies
In the old economy, people believed that: In the new economy, people believe
that:
........ .- .. ..~._..
Being a cheap place to do business was the ,Being a place rich in ideas and talent is
key. ' the key.
...y....
Attracting companies was the key. Attracting educated people is a key.
..... ......=. . ....................".y,
A high-quality physical environment was a ' Physical and cultural amenities are key in
luxury stood in the way of attracting cost- attracting knowledge workers.
conscious businesses.
Regions won because they held a fixed Regions prosper if organizations and
competitive advantage in some resource or ' individuals have the ability to learn and
skill. . adapt.
Economic development was government- Only bold partnerships among business,
led. : government, and nonprofit sector can
: bring about change,
............ .. ...Y."Y. . --..- -
.
Strategic Plan for Economic Development Page 7 of 25
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.
A New Means: Get Better, Not Cheaper
A new goal requires new means. In the old economy, places sought to get
big by "getting cheap." In the New Economy, the key to success is to "get
better." Policy makers used to believe that a low-cost environment was the
key to success and that making investments to create a high-quality physical
environment just raised costs and drove away business. That's why
communities focused on physical infrastructure, below market-rate financing
and tax holidays for big industrial and commercial projects, and marketing
and incentives to attract industry. The result was often low-wage jobs and
companies that were just as likely to leave after a decade for even cheaper
pastures.
In the New Economy, the path to raising wages and quality of life is in
ensuring a technologically advanced infrastructure, boosting the skills of the
region's workforce, creating fast and responsive government, ensuring a high .
quality of life - including a high-quality physical environment that is attractive
to knowledge workers - and developing a responsive, efficient government.
This is not to say that fiscal discipline should not be a cornerstone of
government in the New Economy. But a low-cost environment with a poor
quality of life is not the ticket to success.
In the New Economy, communities need to shift their focus from
providing tax breaks and other subsidies to investing in the skills of
the workforce, a vibrant infrastructure for technological innovation,
and a superb quality of life.
Rather than simply trying to cut costs or react to each new economic
gyration, communities should instead invest in the foundation areas for
growth in the New Economy. A progressive, innovation-oriented metropolitan
area policy framework for the New Economy should rest on five
cornerstones:
.
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.
1. Building an Organization That Can Support Economic Development
2, Creating a Community that Fosters Investment
3, Retaining The Existing Business Base
4, Attracting New Investment
5. Creating a Strong Workforce
DeSCo's Philosophy of Strategic Planning
DeSCo's philosophy on strategic planning for economic development
mandates that every member of the community be afforded the opportunity
to provide input and insight into the plan. We realize that not everyone will
have an opinion nor wish to express it; however we find it important that
every citizen in the community be afforded an opportunity to speak.
In economic development, there are four layers of input solicited in the
. development of the strategic plan. They are:
+ Leadership. We define two key components to comprise the
leadership in the community; the elected officials on the City
Council and the members of the EDC who are driving economic
development efforts.
. Power Base. In any community, there are people who hold power
and influence. The goal of an economic development strategy is to
find out what these individuals are thinking. The power can be:
0 Elected power afforded to those in office.
0 Appointed power commonly received from elected officials.
0 Wealth achieved from success in business.
0 Knowledge from achieving expert status at something.
0 Positional power from holding a position of responsibility.
We request the input from those who hold the power or influence in
the community as we start our work in the community.
. Strategic Partners. These are individuals or organizations who
work closely with City Hall and the EDC. They often involve
. Planning Commission and other City Committee members, the
Strategic Plan for Economic Development Page 9 of 25
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Chamber of Commerce, health care officials and others with similar .
interests.
. Citizen Tax Payers. These are foundation upon which everything in
the community.
We begin our engagement with one-on-one interviews with the leadership
and power base in the community. Our questions to these individuals are
purposely open ended, allowing DeSCo staff to collect the information
necessary about what issues are faced in the community when it comes to
economic development. We do not lead, we listen.
The answers to these questions are formed into a survey that is circulated at
first to the strategic partners and then ultimately to the city as a whole. We
contact both by directing their attention to the City's web page where the
economic development survey is hosted. This works to establish the
community as the leader in economic development as opposed to the
consultant. By sequentially distributing the survey in this manner we are .
able to stratify the opinions of the community and show any separation in
opinion between those "in the know" and the rest of the community at large.
Citizen involvement in economic development strategy formation is essential
for support and implementation of the plan. Elected officials, economic
development staff and citizens all play important roles in governing the
community. Therefore, DeSCo commits to promote and to sustain a
responsive citizen involvement environment. With the opportunity to provide
input comes buy-in. With buy-in comes support and with support comes the
ability of the EDC and the community to implement an effective economic
development strategy.
.
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. Economic Development Plan for Arden Hills
Finding itself at a crossroad for growth, the City of Arden Hills engaged the
services of DeSCo in the summer of 2006 to create a strategic plan for the
City. This plan of action was to be developed not from a point of isolation
but from an interactive process involving substantial community input.
Using our proprietary methodology developed through creating strategic
plans for communities throughout the United States, DeSCo went to work in
Arden Hills to develop a strategy for economic development success.
The final stage of our engagement resulted in the development of this
strategic plan. The plan is segmented to address the five cornerstones of
economic development:
. Building an Organization That Can Support Economic Development
Creating a Community that Fosters Investment
Retaining The Existing Business Base
Attracting New Investment
Creating a Strong \tVorkforce
Every economic development organization is pressed with deciding how
many of these five cornerstones their budget and staffing will allow them to
address. Once they determine which cornerstones they can approach they
are then faced with determining the relative emphasis to be placed on each
cornerstone. In the formulative stages of the organization, much more work
is required in the first three cornerstones; Organization, Product and
Business Retention & Expansion. More mature programs are able to shift
their resources toward the latter cornerstones; Workforce Development and
Marketing. At its current level of funding the City of Arden Hills can only
address three cornerstones well. Based upon the needs discovered during
our strategy sessions we would recommend those to be the Product,
. Organization and BRE Cornerstones.
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It is the recommendation of DeSCo that funding and staffing is secured for .
full implementation of this plan. Assuming this to be an achievable
objective, we have written a five year economic development strategy that
addresses all five of the cornerstones. This program is heavily weighted
toward the first three; organization, product and business retention and
expansion however. It is the consultant's recommendation that these are
the best investments of the City's economic development funds at this time.
Project phasing into three sections; Early, Middle, Late. In a five year
strategy such as this early implementation is recommended for less than two
years from plan adoption; mid term is for year's two to four and late term is
years four through five.
Organizational Development
Economic development cannot occur without the staff and organizational .
support necessary to make it happen. It is, without question, the point
where all ED must start. Arden Hills is not exempt from their need to
address this area either.
The first component essential to a successful economic development program
is to ensure that the organizational capabilities are in place for ED to
succeed. In order to accomplish that success, we recommend that Arden
Hills address the following organizational issues:
Earlv: Years 1-2
1) Economic and Community Development Director.
For economic development to succeed there needs to be someone in
the community with the title for such responsibilities. Currently, there
is no one on City staff with the title of economic development director.
In order to begin the process of addressing this critical issue an
economic development director needs to be put in place. Full time .
economic development staff is not warranted at this time. However, a
Strategic Plan for Economic Development Page 12 of 25
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. minimum of part time attention to economic development is warranted
for consideration. Our first recommendation is that the awareness of
this priority be recognized through title changes. We would
recommend that the title of the Community Development Director be
changed to Economic and Community Development Director as soon
as possible.
2) Support Staff for Economic Development
The new Economic and Community Development Director cannot
assume the additional responsibilities of their job without sufficient
staff to manage that task. If the City adopts the recommendations of
this plan, a full time economic development administrative assistant
will be required. This position may be able to be supported from other
capacities in the City's system in the early stages, but it cannot be
sustained without permanent staffing added to support this goal.
Moreover, should TCAAP mature as expected, a support person for
economic development as well as a redevelopment director will
become a necessity in order to channel the growth opportunities
successfully. In the near term, this individual needs to be put in
place to assume the support responsibilities necessary for meeting this
priority.
. 3) Council Development
Arden Hills is at a new crossroads in economic development. In order
for the City Council to support the efforts of its staff, there needs to be
a higher level of expertise of economic development issues amongst
the elected officials. Toward this end, we would recommend up to six,
three to four hour training sessions be held at City Hall at a frequency
of one every other month. These sessions should be open to the
public. Topics for discussion may include:
. Incentive Utilization for Competitive Economic Development
. Brownfield Redevelopment
. Economic Development Finance
. Redevelopment of Existing Properties
. Main Street Revitalization
. The Link Between Education, Workforce and Economic
Development
. Leadership in economic development. Why everyone is a
leader in Arden Hills.
MidQje: Y(2ars 2-4
4) Strengthening of City Administrator's Position
.
Strategic Plan for Economic Development Page 13 of 25
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Economic development in Arden Hills will succeed when city staff .
turnover is reduced to levels representative of the industry and
preferably below that level. In order to accomplish that task, the
City Administrator must be commissioned with full administrative
responsibility of the city while the City Council bears the responsibility
for policy and legislative roles. We would recommend that a
consultant be employed to recommend the most effective roles and
responsibilities for the City Manager and Council in managing the city.
5) Community Awareness
The third leg of the economic development is the community itself. If
the citizens understand the vision for economic development they will
be much more capable of supporting an economic development
mission. Toward that end, they need to be perceived as part of the
overall economic development effort. Incorporating citizen support
for economic development will require that they be informed of the
economic development focus of Arden Hills. This will be accomplished
by amending the Mayor's already well received newsletter to include a
section on economic development. In addition, this newsletter will be
appended to the City's recently revamped web page for download. .
Late: Years 4/5
6) Redevelopment Director
As a land locked community, Arden Hills is no longer able to stimulate
economic growth through the annexation of additional space. The
goal for the community now is to optimize the space available to them.
Even if the TCAAP project were to never materialize, the need to be
more actively involved in the redevelopment of Arden Hills presents
itself today. This individual would be strongly skilled in the ability to
take existing properties and convert them to new investment and job
creation opportunities.
Product
The next most important component of an economic development program is
the product itself. In a similar fashion to a business taking their product to
market, the community needs to look at itself as a product that is being .
bought, improved and resold over and over again. Enhancing the quality of
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. the product works directly at improving the customer's satisfaction of the
buying experience. Activities recommended for consideration in improving
the product include:
Earlv: Years 1-2
7) Gateway Plan.
Visitors to Arden Hills are often in the community before they realize
they are arrived. It is easy to move from a neighboring community
without realizing that one has entered Arden Hills. The paths along
which one moves into and out of a community are referred to as the
gateways. Arden Hills would be well served by placing modern
welcome signs at its gateway entrances greeting visitors and
residents.
8) Way Finding Signage
Moving throughout the community can be made more effective
. through the addition of way finding signs. As their name implies,
these signs help to direct travelers to specific destination points in the
community such as city hall, parks, shopping districts, schools, ete.
When incorporated into the design of the gateway signage, they add to
the style of the community creating a greater sense of presence that
someone has arrived in Arden Hills.
9) Capital Improvement Planning
One of the most challenging, yet unglamorous roles that community
leadership must address is creating an operating and maintenance
program for its many assets. To the average citizen these assets
seem like permanent infrastructure that will be there forever. To
anyone who has served in the public arena the knowledge that these
assets are in a continual state of decay is well known. Improvement
plans and budgets need to be put in place so that this process is an
annual appropriation of funds. The electorate is most focused on
those items that are above ground, i.e. streets, sidewalks (trails) and
parks. Prudent fiscal planning will also address those items below
grade; sewers, water and utility infrastructure.
.
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Middle: Years 2-4 .
10) Central Business District.
The lack of a city center is a common challenge for modern
communities. Many of these communities developed similarly to
Arden Hills, as a suburb from a larger metropolitan center. Once
critical mass was achieved, a community was formed by the first
settlers. Since the "city" at that time was the larger metropolitan
downtown, the focus on creating a central business district did not
exist. However, as the community grew the need for its own identity
grew with it. As is frequently the case, the area for a city center was
not zoned or planned in the process.
Arden Hills has areas of higher retail and service concentration;
however they were planned for vehicular transportation and have the
look and feel of such a decision. A city center is more pedestrian
oriented consisting of:
a. Higher buildings
b. Zero lot line development (front and side yards)
c. Shared parking
d. Parks (typically passive)
e. Entertainment and dining venues .
f. Niche retail
Areas like this do not currently exist in Arden Hills. This matter is
further complicated by the fact that the "historical" city center/main
street which many have defined as CR E has been "abandoned" by the
construction of the new City Hall along CR G/96th Street. As city halls
are traditionally located in the City Center, the citizens in Arden Hills
question where the true city center may be at this time.
A master plan, zoning changes and development/redevelopment
efforts designed to create a city center would benefit Arden Hills
greatly. This center would be addressed through the way-finding
signage presented elsewhere in this strategy and supported through
various fairs and festivals held purposely in this area to help create
greater awareness and presence for the city center in the community.
11) Trails & Recreation Program
Arden Hills is challenged by the presence of major segregating assets
which are its highways and lakes. These bisect the community into
small pockets allowing for separate and unique residential
opportunities. However, this separation also increases the need for .
attention to be paid on linking the individual pieces together. Citizens
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.
. in Arden Hills reflect their interest in a trails program as they often site
the segmented nature of the community in discussions and surveys.
DeSCo recommends that this become a major initiative for the
community through the development of a Recreation Master Plan.
This plan would link the trail system into a unified network of
pedestrian transportation throughout the community.
Late: Years 4 - 5
12) Development Sites.
As a land locked community, Arden Hills is rapidly running out of
developable sites for consideration. This shifts the community's
priorities from a development to a redevelopment nature. Due to
development pressures in and around the community, single site
redevelopments can and will most often be handled by market forces.
However, the need to look at the community from a higher level and
to take larger tracks of land that are under or non-performing and
convert them to a higher and better use is what we are talking about
here. Arden Hills is at a point where master planning entire
neighborhoods, retail districts, business parks and yes, the city center
needs to move onto the public agenda. Through this process, a more
. proactive vision for the city can be implemented. Accomplishing this
vision will require the city's participation in the development process
through financing, incenting and negotiating key partners to
participate in the process.
Business Retention
Business development represents some of the core activities of any economic
development program. Over time, the importance of a successful retention
and expansion program has risen over that of the traditional attraction
efforts. The most effective economic development dollars are those spent
working with existing businesses since most of the economic growth in a
community is the result of established businesses. Here are some activities
recommended for Arden Hills.
.
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.
Earlv:_ Years 1 - 2 .
13) Business Retention Program.
Recent research on economic development effectiveness conducted by
numerous resources has consistently emphasized that a business
retention program focused on the base (those businesses that bring
money into the county) and the largest companies is the most
successful economic development strategy a community can design
and implement. The center piece of this program is the business
leader meetings. These should be conducted annually and focused on
removing the obstacles hampering business success. Based upon the
input received in these meetings, a series of business services can be
provided. Since they need to be directly responsive to the needs
presented during the interviews we can only offer suggestions of
programs that other communities have used successfully in the past.
If the recommended staffing levels are added to the community, we
see no reason why 30 to 40 visits per year cannot be conducted in the
community.
14) Business & Education Initiative
Arden Hills is blessed with two key assets; a strong business base of
signature companies and a school system that ranks as one of the best .
in the state. In order to maintain and enhance both entities
strengthening the link between the two is essential. Increasing
business participation in the schools is valuable for showing Arden
Hills' students what a business career 'Nil! be like vvhen they graduate.
Having business leaders, and most especially business owners, speak
at career fairs goes a long way toward strengthening the tie between
the two. A ready-made program that makes this process as much fun
as it is easy is provided through Junior Achievement. JA's pre
planned instructional packets work extremely well in tapping the
expertise of business leaders in an educational setting for students of
all ages.
15) Sign Committee.
It is unclear whether the city's sign ordinance is overly restrictive or if
it is just perceived to be. However, enough businesses in town have
the opinion that the sign ordinance is too restrictive so it would be
beneficial for Arden Hills to convene a committee to review this
matter. These people would be instructed to review surrounding sign
ordinances and standards set forth by the American Planning
Association. The comments received by this committee can be
developed into a recommendation for the EDC and ultimately Council .
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. to consider. Inclusion of the City Planner in this effort would be
essential.
16) Business Issues on Community Web Page.
Arden Hills' new web page will work to provide a new more progressive
image for the community. This page can become a tool for business
retention by creating a section directed toward existing business
issues. By creating a business only section of the web page the
importance of this component of the economy can be emphasized.
17) Mayors Council on Existing Business Services.
We would recommend a council on existing business services that
would serve as counsel to the Mayor. This would be an advisory panel
of business representatives large and small who would meet with the
Mayor and the Economic Development Director to address
business/government issues in the community. Initial agenda items
may come from city hall, however longer term success of this group
will occur when the members take ownership of the agenda and
propose things for consideration.
. Middle: Years 2 - 4
18) Resource Database.
City Hall can position itself as more supportive of business if it creates
a resource directory of business support services available from the
governmental as well as private sectors. This can be as simple as a
Word file that is periodically updated, printed and put on display in
City Hall lobby to something as sophisticated as an online database
accessible from the City's web page.
19) Business Matters.
A section of the Mayor's monthly newsletter should be directed toward
business issues in the community. We would title the column
"Business Matter." The double entendre aspect of the title is purposely
selected. With topics ghost written by economic development staff,
the Mayor can focus on issues relating to the business community in
her newsletter each month.
Late: Years 4 - 5
. Business Retention activities are additive events, i.e., they do not
terminate quickly, Later year implementation of these new priorities
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will see success when earlier efforts are sustained, perfected and .
streamlined.
Business Attraction
Business attraction focuses on identifying companies from outside the area
and enticing them to expand or relocate into a community. The goal is
simple and straightforward; to secure new jobs and investment that off sets
business closures. It is glamorous work, frequently commanding the most
recognition of economic development efforts in the media. However, it is
extremely expensive and it offers relatively low return on the economic
development dollar. Since Arden Hills has not spent a great deal of time in
this area, is just now considering an attraction effort and has little budget
allocated toward business attraction, we would recommend that you focus
more on response capacity than lead generation. With that in mind, here are
some activities recommended for Arden Hills.
Earlv: Years 1-2 .
20) Information Assembly and Readiness.
Having accurate and up to date information is critical for program
success. There are two places where a community can obtain a
competitive advantage in economic development; with the accuracy of
their data and the speed of their responses. We would recommend
that focusing on this capacity be a higher emphasis at this time as
opposed to actively marketing the community. This information
should be readily highlighted on the City's new business section of the
web page.
21) Network Development.
The development of a strong, strategic network is essential for the
near term marketing success of Arden Hills. A substantial amount of
lead generation occurs from the State Department of Commerce.
Lesser amounts of leads are generated from the utility company and
others come from the development community. These three sources
should be the primary source of lead generation for the Arden Hills in
the near future (1-3 years). Leveraging these sources can occur in
two ways. The simplest is introductory meetings conducted by the
city's economic development staff with the leaders in those three .
sources listed previously. City staff should have an entertainment
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. budget that allows them to take these people out for lunch or after
business meetings as they develop relationships with these individuals.
A more aggressive approach is to hold "Arden Hills Day" and to have
these people into your community for a four hour tour and luncheon
that would be catered at City Hall. The goal here is to make sure that
product knowledge and personal relationships are as strong as can be
in order to have those people who influence investment decisions
consider Arden Hills when opportunities arise in the future.
22) Incentive Policy.
The community would be well served to draft an incentive policy
guiding the productive use of incentives in Arden Hills. This should be
conducted by the EDC in partnership with an outside consultant. As
this document is completed it is then presented to council for approval
and handed back to the EDC for implementation. Although it is a
document in writing, it is critically important that the EDC and City
Council understand that the incentive policy is a fluid document open
for interpretation on a project-by-project basis.
. Middle: Years: 2 - 4
23) Decision Influencers.
Site selection consultants deal with the larger, more sophisticated
projects that are decided upon each year. Marketing dollars could be
well spent on approaching these individuals, sharing with them the
benefits of an Arden Hills site selection and working with them in the
future as projects materialize. Consultant approaches in the
Minneapolis/St. Paul market would be the most affordable to approach
followed by those in the Chicago market areas.
24) Joint Marketing.
As the program matures, the City would be well served to partner with
other surrounding cities in a joint marketing effort. This is a common
strategy in economic development as companies who are focusing on
an area are able to be approached earlier in the decision making
process through group marketing than they can be with individual
marketing. The sooner that the community can make an impression
on a company, the higher their chances are of securing the new
. investment.
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Late: Years 4 - 5 .
25) Individual Marketing.
On rare occasions the community may opt to pursue its individualized
market efforts. As stated before, these are very expensive and
frequently result in little or no return on investment. However, for
highly targeted instance where a niche opportunity presents itself, the
community would be well served to have the capacity to pursue
specific prospects by having the appropriate funds budgeted.
,Workforce Development
Arden Hills has one of the most highly skilled and highly educated workforces
in the State of Minnesota. This strength is a blessing that needs to be
protected and nurtured as much as possible. Promoting the excellent school
system as a community asset is essential to long term success in economic
development. .
For rank and file workers, much of the City's success in Workforce
Development will result in partnering with The Ramsey County Workforce
Investment Board (RCWIB) in this area. RCWIB is networked into a
statewide system of education and training that prepares people for high-skill
jobs and assures employers of a skilled, flexible workforce. This
comprehensive program is designed to improve the productivity level of the
workers and allow companies to grow in the future. We recommend that
this support for education continue in its current form and extend through
the full five years of this strategic plan.
26) Education.
The quality of the local school system and the work ethic it instills in
the students may be the most valuable asset in the overall economic
development resource base. Promoting, protecting and enhancing the
school/business relationship are an essential component to maximizing .
the role that education plays in economic development. In the BRE
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. section of the plan, we discussed ways that the business community
can become more actively involved in the local school program.
27) Foster Workforce Training Initiatives.
Through the SRE effort, help to bring new training opportunities to the
attention of key partners such as RCWIS. There are funds and
programs available through the RCWIS that can brokered as solutions
for local employers in the community. These resources can help cut
the cost of workforce development significantly for qualified activities.
28) Data Collection.
Some workforce information is readily available but a great deal of it is
not. The ability of the City to collect this less accessible information
and to make it available to the employers is directly proportional to
their success with retaining and attracting quality companies. The
most valuable information is wage and salary data broken out by job
classification. The goal is to collect and disseminate valuable labor
information not readably attainable from other sources in order to set
the community apart from its competitors.
. 29) Certified Worker Program.
In order to increase the value of the workforce in the community, a
certified worker program that promotes a qualified \^!orker should be
considered. However, since the school system is not exclusive to
Arden Hills, this program will have limited value in differentiating
Arden Hills from its competing neighbors. We would recommend that
it be pursued however as many of the competitive situations will
involve Arden Hills competing against communities outside of the
Metropolitan area.
.
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Summary Thoughts .
A successful plan is, by definition, a usable plan - one that directs the City's
economic development activities as well as its long-range view, and that
yields meaningful improvements in effectiveness, capacity and relevance.
More than a few strategic planning efforts have run aground because they
were based on a fundamental misunderstanding of what a strategic plan is.
Sometimes strategic planning is confused with other planning modalities,
each valid in its own right but geared toward a different end result.
To put it simply, not every plan is a strategic plan. A strategic plan is a tool
that provides guidance in fulfilling a mission with maximum efficiency and
impact. If it is to be effective and useful, it should articulate specific goals
and describe the action steps as we have in this document. As a rule, most
strategic plans should be reviewed and revamped every three to five years.
This plan is no exception. .
Strategic planning has long been used as a tool for transforming and
revitalizing economic development organizations. In its own right, this plan's
primary goal is to energize the Arden Hills EDC and to chart a course of
action for the organization. Recently, however, skepticism about planning
has been on the rise. Political and economic uncertainty is the norm and the
pace of technological and social change has accelerated. There is some
disillusionment with planning efforts that can't keep pace. "We did a plan five
years ago and haven't looked at it since," is one common complaint. Or, "By
the time we completed our plan, we were already carrying out all of its
strategies. "
However such comments miss the point. Rather than expose some fatal flaw
in strategic planning, they reflect a basic misconception about the purpose
and value of strategic planning and what it takes for a plan and the process
to succeed. Indeed, the process can prove pointless and frustrating and the .
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.
. end product of dubious value when care isn't taken to set clear, realistic
goals, define action steps explicitly and elicit the views of major stakeholder
groups.
Yet few tools are better suited to help address the staggering array of
challenges brought about by a changing environment. This strategic plan for
Arden Hills has addressed the needs of the community in economic
development while taking great strides to ensure that the common pitfalls for
plan failure have been averted. All that lies next is to implement the plan in
a logical, sequential manner. In so doing, Arden Hills will move its
economic development efforts, and with it the community as a whole, to a
new standard of performance that parallels that of the most successful of
communities.
We wish you success with your implementation of this plan.
. DeSCo
August, 2006
.
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Economic Development Strategic Plan
Implementaticm Cost Estimate/Budget
Item Cost Year 1 Cost Year 2 Cost Year 3 Cost Year 4 Cost Year 5 Total Der Item
CD Director Title Change 50,00 $0,00 $0,00 $0,00 $0,00 $0,00
Economic Development Support Staff* $52,000.00 $55,300,00 $58,600,00 $61,900.00 $65,200,00 $293,000,00
Council Development 53,000,00 $3,000,00 $3,000,00 $3,000,00 53,000.00 515,000,00
Move to Plan A City structure** $1,000,00 $1,000,00
Community Awareness $1,000,00 $1,000,00 $1,000,00 $3,000,00
Redevelopment Director* $88,000,00 $88,000,00
Gateway Signs $50,000,00 $50,000,00
Way-finding signs $5,000,00 $5,000,00
CIP On-going
Central Business District TBD
Trails & Rec Master Plan Development $10,000,00 $10,000,00
Acquisition of Development Sites TBD
Business Retention Program $5,000.00 55,000,00 $5,000,00 $5,000,00 $5.000.00 $25,000,00
Sign committee 50,00 $0.00 $0,00 $0,00 SO,OO $0,00
Business Issues Web Page*** $3,000.00 $2,500,00 $2,500.00 $2,500.00 $2,500.00 $13,000.00
Mayors Council on Existing Business*** $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500,00 $12,500,00
Resource Database*** $2,500,00 52,000.00 $2,000.00 $6,500.00
Business & Education Initiative*** $2,500.00 $2,500,00 $2,500.00 $2,500.00 $2,500,00 $12,500.00
Business Matters Newsletter (added to City Newsletter) $0,00 $0,00 $0,00 $0,00 $0,00 $0.00
Information Assembly & Readiness*** $2,500.00 $2,500,00 $2,500.00 $2,500.00 $2,500,00 $12,500.00
Network Development 51,000,00 51,000.00 $1,000.00 $1,000.00 $1,000.00 55,000.00
Incentive Policy TBD
Decision Influencers*** $5,000,00 $5,000.00 $5,000.00 $15,000.00
Joint Marketing $2,000,00 $2,000,00 $2,000.00 56,000.00
Individual Marketing S2,000,OO $2,000,00
TOTALS $116,000.00 $64,300,00 $81,600.00 573,900,00 S167,200,OO $503,000,00
*Salary plus benefits per FTE
**If move takes place in a non-election year, costs could climb to upwards of $10,000+
***Staff time associated with initial set-up & on-going maintenance - Not factored into total
. . . .
Page lor 1
Jackie Freppert
.......~.^...... _.=~......... ,....==.~ .. . ..........M ...h..... ,.~= M~
From: Jackie Freppert
Sent: Friday, January 05, 2007 9:51 AM
To: bob, fletcher@co,ramsey,mn,us; bulletin@lillienews,com; cwilson@ctv15.org;
dorrick@pioneerpress,com; dprobst@mspmac.org; focus@mnsun,com; kmaltman@msn.com;
mlsmith@startribune.com; smoran@startribune,com; ssch roeder@smithmicrotech.com;
timesaver02@aol,com
Subject: CC Agenda 1/8/07
Happy New Year!
3-ac.kie eft. q'l.eppe!t.t
Office Support Specialist
Phone G51,634,5130
Fax 651,634,5137
jackie, freppert@ci,arden,-hiils,mn,us
www,ci,arden-hills.mnus
1/5/2007