HomeMy WebLinkAboutCCP 10-30-2006
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Mayor: ~..
.. 1245 W. Highway 96
Beverly Aplikowski ~HIL~S. Arden Hills, Minnesota
Councilmembers: 55112
David Grant Arden Hills City Council 651.634.5120
Brenda Holden www.cLarden-hills.mn.us
Gregg Larson REGULAR MEETING
Vincent Pellegrin
Monday.
October 30, 2006
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable cit in which to live, work, and la .
City Council Work Session
Celebrating Arden ,Hills Discussion-6:00 PM
Agenda
City Council Meeting Convenes 7:00 PM
Call to Order
PLEDGE OF ALLEGIANCE
l. APPROVAL OF AGENDA
2. APPROV AL OF MINUTES
A. October 10, 2006 City Council Meeting
3. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by
the City Council and will be enacted by one motion under a Consent Calendar
A. Claims and Payroll fonnat. There will be no separate discussion of these items, unless a Council
It Motion to Approve Payment #4 to Amt Member so requests, in which event, the item will be removed from the
general order of business and considered separately in its normal sequence on
Construction in the amount of the agenda.
$392,661.84 for the 2006 Ridgewood
Neighborhood PMP Project
C. Motion to Order the Removal of Diseased
Trees at 1901 Stowe Avenue, 1926 Stowe
A venue, and 1870 Glenpaul A venue
D. Resolution No. 06-51: Authorizing the
Application for Recycling SCORE Grant
Funds for 2007
4. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from
the general order of business and considered separately in its nonnal sequence
on the agenda.
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Arden Hills City Council Agenda
October 30;' 2006
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5. PUBLIC INQUIRlES/INFORMA TIONAL Public Inquiries/Informational is an opportunity for citizens to bring to the
Council's attention any items not currently on the agenda. In addressing the
Council, please state your name and address for the record, and a brief,
summary of the specific item being addressed to the Council. To allow
adequate time for each person wishing to address the Council, we ask that
individuals limit their comments to three (3) minutes. Written documents
may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
6. PUBLIC HEARINGS
None.
7. NEW BUSINESS
A I.Motion to Authorize the City Engineer to Prepare the Kris Giga
Feasibility Report for the 2007 PMP Project ;
A2.Motion to Approve the Construction Agreement with the City "
of Roseville for the 2007 PMP Project
B. Motion to Authorize Staff to Negotiate a Contract with MMKR Michelle Wolfe
for Professional Auditing Services l
C. Motion to approve a contract with Ramsey County for $50,000 Karen Barton
in Environmental Response Grant Funds for the Brownfield
Remediation at the former. A TS Steel site
8. UNFINISHED BUSINESS
A. TCAAP Update-Verbal Karell Barton
B. Motion to Extend the Property Closing Date for the Old City Karen Barton ;
Hall Site
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9. COUNCIL COMMENTS AND REQUESTS ;
ADJOURN
Work Session- Immediately Following the Regular City Council Meeting:
Arden Hills Strategic Economic Development Plan Discussion I'
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. TCAAP
1. Master Planning Process and Timeline -Hoisington Koegler Group, Inc. :
(HKGi)
2. Update Regarding Environmental Process and Transfer
3. Preliminary Development Agreement Update
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Closed Session Following the Work Session (pursuant to MS 13D.05 SUBD 3.c3) "
I. TCAAP Offer to Purchase I,
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/]'\1~~JiILLS
MEMORANDUM
DATE: October 25, 2006 AGENDA ITEM: Work Session
TO: Mayor and Couneil
Michelle Wolfe; City Administrator
FROM: Michelle Olson, Parks and Recreation Manager '-f'Y}(fJ
SUBJECT: Celebrating Arden Hills Options for 2007
At the September 14th City Council Work Session, staff prcsented a recap of the 2006
Celebrating Arden Hills Event with a budget summary. At that time, staff asked for direction for
the upcoming 2007 event. The City Council consensus at that meeting was for staff to plan a
condensed version of the event for 2007 in order for the future of the event to be evaluated
furthcr. Below are some options for next year's event.
. OPTION I: Fireworks ONLY on our traditional event date
Advertise our event as fireworks only on our traditional Celebrating Arden Hills date,
The community has gotten used to this annual date and this could help with attendance,
Date of display: June 23,2007 - dusk (approximatcly 10:00 p.m.)
Approximate Budget: *$8,000 (1ireworks, insuranee, park permit)
*This figure docs not include any public works salaries. We would have to have at least onc public works
staff and the Parks and Recrcation Manager Oil duty to help set up and maintain the safdy zone and manage
the event from the time the explosives are on site.
Notes: Do we want to stick with the standard $7,500 for fircworks or
decrease/increase?
OPTION II: Fireworks and Band on our traditional event date
. Advertise our event with a theme of music in the park and a fireworks finale on our
traditional Celebrating Arden Hills date.
Band Time: Depends on band (Large bands are usually booked for 3-4 hours -
Shoreview Northern Lights perform tor 1 1/2 hours)
Date of display: June 23,2007 -- dusk (approximately 10:00 p.m.)
Approximate Budget: *$] 0,300 - $12,300 (fireworks, insurance, park permit, generator
rental, showmobile rental, band ($500-$2,500 approximate - depcnding on band)).
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l\Metro-inel.us\ardcnhillsIPR&PWIRccrentionIMEMOSICdebrating Arden I Ii lis OPTIONS WORKSESSION CCI03006.doc
City Council Work Session
Celebrating Arden Hil1s Options
2
*This figure does not include any Public Works salaries. We would have to have a couple of public works .
staff and the Parks and Recreation Manager on duty to deliver and monitor the generator, set up the safety
zone, and to manage event. Time on duty will depend on the band.
Notes: It may be difficult to find a food vendor for an event this condcnsed. Does the
City Council want to pursue having any food vendors?
OPTION III: Fireworks ONLY on NATIONAL NIGHT OUT
Advertise fireworks to conclude NATIONAL NIGHT OUT. Combining with this cvent
would be a nice way to celebrate our community.
Date of Display: Tuesday, August ih (dusk - approximately 9:00 p.m.)
Approximate Budget: *8,000 (fireworks, insurance, park pennit)
*This figure does not include any public works salaries. We would have to have at least one public works
staff on duty and the Parks and Recreation Manager to help set up and maintain the safety zone and manage
event from the time the explosives are on site.
A condensed version of Celcbrating Arden Hills will allow for limited parking at Tony Schmidt
Park (the large parking arca across from the lake will not be available due to the fireworks safcty
zone) and the road wil1 not be closed. Sponsorships may be a challcnge with a down sized event.
It could be a possibility to find a few larger sponsors to cover the fireworks and/or the
entertainment. .
Staff is looking for City Council feedback on how to procecd with the 2007 Celebrating Arden
Hil1s event.
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~~~ILLS
Approved:
CITY OF ARDEN HII"LS, MINNESOTA
REGUI"AR CITY COUNCIL MEETING
OCTOBER 10,2006; 7:00 P.M.
ARDEN HILLS CITY COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROI"L CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:02 p.m.
Present: Mayor Beverly Aplikowski, Councilmembers David Grant (arrived at 7:20
p.m.), Gregg Larson, and Brenda Holden.
. Absent: Councilmember Vincent Pellegrin (excused).
Also present were City Administrator, Michelle Wolfe; City Attorney, JelTY Filla;
Community Development Director, Karen Barton; City Planner, James Lehnhoff; and
Recording Secretary, Kathleen Altman.
1. APPROV AI" OF MEETING AGENDA
Councilmembcr Holden requestcd item 7F be added to New Business: Appointment of
Gregory Hoag as Public Works Dircctor,
Mayor Aplikowski requested item 3G. be pulled from the Consent Calendar and added as item
4A.
MOTION: Councilmcmber Holden moved and Councilmember Larson seconded a
motion to approve the meeting agenda as amendcd. The motion calTied
unanimously (3-0),
2. APPROV AI" OF MINUTES
. A. September 25, 2006 City Council Meeting
B. September 18, 2006 Work Session Meeting
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 2
C. September 11, 2006 City Council Meeting
. D. August 10, 2006 City Council Meeting
E. July 25,2006 City Council Meeting
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the September 25, 2006 City Council Meeting Minutes
as presented, the September 18, 2006 Council Work Session Minutes as
presented, the September 11, 2006 City Council Meeting as presented, the
August 10, 2006 City Council Meeting as presented, and the July 25, 2006
City Council meeting as presented. The motion carried unanimously (3-
0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Resolution No. 06-48: A Resolution Appointing the 2006 General Election Judges
c. Resolution No. 06-50: Resolution Requesting Funding from MnDOT through the
Municipal Agreement Program for Pedestrian Improvements to County Road E
Bridge over Trunk Highway 51
d. Motion to Approve City Administrator Michelle Wolfe's Performance Evaluation and
Salary Step Increase
c. Motion to Ordcr Preparation of the 2007 Feasibility Report [or the 2007 PMP Project
. f. Motion to Approve the Printing of a Legal Notice Summarizing Ordinance No. 380
"Animals and Pets" of the Arden Hills City Code
g. Motion to i\ppro'/c a Contract vlith Stephen J. Bubul ofKcnncdy & Graven Chartcrcd
to Provide Lcgal Services Rclating to thc Purchase of the Twin Cities ,,^~rmy
,,^unmunition Plant
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the Consent Calendar and to authorize execution of al1
necessary documents contained therein. The motion carried unanimously
(3-0).
4. PULLED CONSENT ITEMS
A. Motion to Approvc a COHtraet with Stcphcn J. Bubul of KenHcdv-& CravcH
Chartered to Proyidc Lc!!al Scr','ices Rclatin!! to the Purchase of thc Twin Cities
Army Ammunition Plant
Mayor Aplikowski moved item 4A to 7G.
5. PUBLIC INQUIRIES/INFORMATIONAL
None.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 3
6. PUBLIC HEARINGS
. A. Royal Oaks - Vacatin2 of a 20 foot wide Pedestrian Walkway Easement at the Old
City Hall Site
Mr. Lehnhoff stated Royal Oaks Realty was requesting the vacation of the Pedestrian Walkway
Easement. The easement was approximatcly 20 feet wide by 280 feet long and was located on
the fOffiler Arden Hills City Hall/Public Works property at 1440-1450 West Highway 96.
Mr. l,ehnhoff also stated that he recommends that condition one be removed from the staff
recommendation, Since the easement would need to be vacated for anyone that purchased this
property, the vacation should not be contingent upon conveying the trail along the western side of
the property to thc City. He stated the City would require anyone purchasing the property to
convey the trail to the City, Should Royal Oaks decide to not develop the property, the City
would have to address this easement again in the future if the condition is kept.
Councilmember Holden asked why we would want to vacate this easement without the
condition.
Mr. Jerry Filla stated that the City is the fee owner of the property, and the City Could place
future easement on the property.
. Mayor Aplikowski opened the public hearing at 7:10 p.m.
There were no comments made.
Mayor Aplikowski closed the public hearing at 7:11 p.m.
MOTION: Councilmember Larson moved and Council member Holden seconded a
motion to approve the Resolution 06-49 to vacate the 20 foot wide
pedestrian walkway easement at 1440-1450 West Highway 96, The
motion carried unanimously (3-0).
7. NEW BUSINESS
A. Plannin2 Case 06-028~ Site Plan Review - Hien N20 & N2Uyet Ky~ 3433 Lake
Johanna Boulevard
Mr. Lehnhoff stated the Planning Commission reviewed the re-Iandscaping plan and
unanimously voted to table the application at their October 4, 2006 meeting. While the
landscaping plan was moving in the right direction, the Commission tabled the application in
order to obtain additional information regarding the shoreland restoration, thc stormwater pipe
and easement along the northern edge of the property, clarifying the duration of the financial
surety, and the trees near the western edge of the property. If the applicant can submit revised
. plans in time for the next Planning Commission meeting, the site plan revicw would appear on
ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 4
. the November 1, 2006 Planning Commission agenda. He indicated no action was required from
the Council at this time.
R. Plannine Case 06-029: Final Plat - Royal Oaks Realty. Inc.. 1440 - 1450 'Vest
Hiehway 96
Mr. Lehnhoff stated the City Attorney had reviewed the bylaws, articles, and declarations and
sent the needed changes to the applicant. The requested changes were largely technical in nature
to ensure that the legal documents conform to the conditions in the PUD approval. He indicated
the Planning Commission recommended approval of the Final Plat based on the submitted plans
and six conditions.
MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion
to approve the Final Plat subject to the submitted plans and recommended
six conditions and the recommended site development agreement.
Ms. Barton stated the applicant had requested this be tabled due to possible site contamination,
but it was under staffs recommendation this not be tabled to be in compliance with the
agreement.
Mike Black stated they had requested this item be tabled and there was some contanlination on
the site, but it was felt that it could be cleaned up on site. He stated since his eonversation with
. staff this morning, they had received further infornlation and there were no large concerns
regarding this and he approved this going forward tonight.
Councilmember Holden stated she would be voting against this. She believed the City had
made a mistake by approving this and would learn from this mistake on future developments.
The motion calTied (2-1) (Councilmember Holden opposed).
C. Plannine Case 06-030: Variance - Brad & Sara Us. 1548 Arden Place
Councilmember Grant arrived at 7:20 p.m.
Mr. Lehnhoff stated the applicant was requesting two variances for 1548 Arden Place, which
was located in the Ridgewood neighborhood on the northeastern comer of Lake Johanna, The
first variance request was to permit the property to have two access points to Arden Place, and
the second variance request was to permit the driveway to be a crushed roek surface instead of an
improved surface. The requests are not contingent upon each other. He indicated the Planning
Commission unanimously recommended denial of both variances based on ten findings of fact.
He indicated he had received an email from Paul and Mary Crosby, 1385 Arden Place, in support
of the variance.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 5
. Councilmember Holden asked what was in the plan Mr. Lis submitted. Mr. Lehnhoff stated
that the building plan provided by Mr. Lis showed the driveway as being a crushed rock
driveway, which was marked as approved by the building department. He noted the plan did not
include the two access driveway however.
Councilmember Holden asked when the building permit had been closed out. Mr. Lehnhoff
responded the building pernlit has not becn closed out.
Brad Lis, 1548 Arden Place, stated they believed the crushed gravel had been approved by the
City. He stated they had changed the configuration of the driveway along the way with the
thought that they were doing it with the approval of the City. He stated the first time they knew
they had an issue about this was a few weeks ago. He believed the driveway tit nicely into the
neighborhood. He noted the driveway had been there for over three years. He believed this
would constitute a hardship because of the loss of trees. He noted there were other instances of
the two driveway access and he believed it added a nice feature to the neighborhood. He asked
Council to grant this variance request.
Councilmember Holden asked how many two access driveways were in the neighborhood. Mr.
Lehnhoff responded there were at least two driveways in the neighborhood that had dual
accesses.
Sarah Lis, 1548 Arden Place, stated there were six residcnces in this area that had double
. access driveways. She noted this was a large percentage of driveways in the neighborhood. She
indicated there were other double accesses outside of this neighborhood also.
Councilmember Grant asked if the City had not done the Siems Court road project, if it was
quite likely this would not have been discovered and the driveway would have existed for years.
Mr. Lehnhoff responded he believed this would have been caught at some point because thc
building inspector has been catching up with the building permits, but it was the road project that
brought this to the City's attention.
Councilmember Grant asked if the City stamped this as approvcd, wouldn't that be considercd
a variance. Mr. Lehnhoff responded legally it was not a variance.
Councilmember Grant stated he was familiar with this neighborhood and a number of those
residents did have dual access driveways, including the residents across the street from the
applicant.
Mayor Aplikowski stated this was a difficult one because they were balancing this with the
letter of the law and thcir own practicalities. With respect to the double driveway, she saw no
reason for it not to be al10wed at this point. She stated to go back now and remove the double
driveway would not make sense. She indicated this did not impact any of the neighbors and did
not affect the neighborhood. She noted they had received support fi'om the neighbors in support
of this variancc also.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10,2006 6
. Councilmember Holden asked why this driveway was not acceptable, while other driveways in
the neighborhood were. Mr. Lehnhoff responded the other driveways in the neighborhood
existed prior to 2000 and were considered grandfathered in.
Councilmember Larson stated he could not support either variance. He did not believe they
had a good justifieation for granting this variance and he believed they would be setting a
precedent for other residents. He believed if this went through, it would be a mistake on the part
of the City and he believed the Planning Commission had made the right decision. He stated it
was unfortunate the Building Inspector had stamped this approved, but the Building Inspector
could not approve variances, which only the City Council could grant variances. He believed the
access point to the west was more than adequate to get in and out of the driveway and they could
put in a turnaround if necessary. Hc stated the curb was in now and there was one curb cut,
which would add to additional cost if they allowed a dual access driveway. He believed staff and
the Planning Commission had made the COlTect recommendation and he would support it.
Councilmember Grant stat cd he also had looked at this property and the one thing that was
easily noticeable was the 24-foot road and ifthey looked at their standards, the road should be 32
feet, so with this odd angle as a single driveway, the applicants would have to back out at an odd
angle on a nalTOW street. In conjunction with that, it would be difficult to park a car in the
driveway and stil1 get out in the current configuration ifit were a single driveway.
Mayor Aplikowski agreed and noted they would need to take up a large portion of their grass for
. a turnaround. She agreed with the Planning Commission's recommendation, but believed this
would not be precedent setting because this was an odd situation and shc believed the driveway
should remain as it was.
Councilmember Holden stated she believed in keeping the mature trees in the City and they
should bend over backwards to keep the trces and look at the loss of trees as a hardship. She
stated for four years the applicants have been planning their life around this drivcway, house, and
yard and now because the City had not closcd out the permit, the City was demanding this be
changed. She stated it was no fault of the applicant that this had occulTed. She stated she was in
agreement with Mayor Aplikowski and Councilmember Grant.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve the variance for a dual driveway based on the fol1owing
facts: The angle of the house, the nalTowness of the exit; the building of
the street which was less than City standards making the angle difficult to
back out of.
Councilmember Larson asked what the requirements were for approval of the variance. Mr.
Filla replied Council needed to determine the fol1owing: If this was a reasonable use of the
property; will this change the character of the neighborhood if granted; was this a self-created
hardship and the facts should be tied into these three criteria.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 7
. Councilmember Grant stated the City created a road in front of the property, which was
substandard to the 32-foot road, and thereby the City infringed upon this. He noted the road
design was not created by the resident. This also did not change the character of the
neighborhood given the number of dual driveways.
Councilmember Holden stated they could make them cover the crushed rock on the second dual
access point with sod, so considering the angle of the property and that at any point in time, if
they did change this, it would change the character of the neighborhood, she believed this was a
reasonable use for the property,
Councilmember Larson stated the width of the road was consistent with the neighborhood and
he did not believe they should use that as an argument as the need for a variance, He expressed
concern about setting a precedent and he did not believe this was a good justification.
The motion calTied (3-1) (Councilmember Larson opposed).
Councilmember Grant stated the residents had a reasonable assumption that the crushed rock
driveway was approved and as such it should be allowed to continue. He noted the only reason
this was discovered was because the City had improved the street.
Mayor Aplikowski stated she was struggling with al10wing crushed rock to remain and she
would like to add whenever this driveway was replaced that it be replaced with a City approved
. driveway surface.
Councilmember Holden stated with all of the water runoff, why they would not allow this. She
noted a crushed rock driveway could be maintained nicely.
Mayor Aplikowski stated she was inclined to say this driveway was okay because it was
maintained, but when this driveway needed to be replaced she would want it to be replaced with
a City approved surface.
Councilmember Larson stated they had a Code and if Council was not comfortable with the
Code they should change the Code and not issue variances. He stated if a variance was going to
be issued, they needed to have justification as to why they were going to do that. He believed
there was a COlTect way to do this and this was not the COlTect way.
Mr. Lehnhoff asked if the City Council would like to table this item and consider changing the
existing Ordinance. Mr. Filla responded unless the Council wanted to change the Code, there
was no reason to table this.
Councilmember Holden stated she was not inclined to table this. She believed the applicants
had moved forward with a crushed rock driveway in good faith because they believed it had been
approved by the City.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 8
. Councilmember Grant stated he was not in favor of changing the Code, but he was in favor of
granting this variance,
MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion
to approve the variance to retain the existing cmshed rock driveway and
should the driveway ever need to be replaced, that it be required to meet
City Code. This variance approval is based on the following findings: It
is a reasonable use of the property; it will not change the character of the
neighborhood; and the resident relied on the building permit that indicated
cmshed rock was approved,
Councilmember Grant noted the Planning Commission was correct in their findings and that
Commission had little latitude in making their decision.
The motion carned (3-1) (Councilmember Larson opposed),
D. Motion to Approve the Arden Hills Strate2ic Economic Development Plan
Ms. Barton stated in December 2005, the City Council authorizcd the EDC to hire a consultant
to prepare an Economic Development Strategic Plan for the City. The EDC immediately began
the RFP process and in March 2006 hired DeSCo Solutions, Inc. to prepare thc plan.
. She indicated DeSCo, in collaboration with the EDC, gathcred information through research and
interviews with City Officials, kcy leaders and stakeholders, as well as through a city-wide
survey, then used this information to prepare the Economic Development Strategic Plan.
She stated the EDC has since rcvicwed the plan and, after making some changes to the plan, has
recommended adoption and implcmentation of this plan in and for the City of Arden Hills.
Shc stated the EDC recommends Council move to approve the Arden Hills Economic
Development Strategic Plan and authorize staff to budget for the implementation of said plan.
Bruce Kunkel, EDC Chair, presented the Economic Development Stratcgy Plan.
Councilmember Grant stated outside of TCAAP, if they tried to retain the CUlTent businesses,
how would thcy grow. Mr. Kunkel responded it was strategic and they might not necessarily
want to retain all of the existing businesses they cUlTently had in the City as well as being
strategic in attracting the kind o[businesses they wanted in the City. He indicated there was a lot
of growth potential through redevelopment.
Councilmember Holden asked who thc 12 people were that were interviewed. Ms. Barton
responded it was a mixture of leaders, including Councilmembers, residents, and business
people.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 9
. Councilmember Larson thanked Mr, Kunkel for this presentation. Hc believed the
recommendations for redevelopment were right on target for the City. He hoped the future
Council would take this seriously and recognize the importancc of this particularly with regard to
TCAAP.
Councilmember Holden stated this was a nice presentation and suggested they rcfer this to a
future worksession for a discussion,
Councilmember Grant thanked them for their work.
MOTION: Councilmcmber Holden moved and Councilmember Grant seconded a
motion to refer the Arden Hills Economic Development Strategic Plan to a
Council W orksession for discussion.
Ms. Wolfe stated from her perspective, she believed it would be helpful to refer this to a
worksession so staff could have time to look at this and give their rccommendation and
commcnts,
Mayor Aplikowski recommended the following amendment: The Council accepts the Strategic
Development Plan and requests that it be moved to a worksession for a full discussion.
Councilmember Holden stated she did not accept the anlendment and she wanted hcr motion to
stand as stated.
. The motion camed (3-1) (Mayor Aplikowski opposed).
E. Motion to Approve a Contract with SRF to Prepare an Alternative Urban Area-
Wide Review for the Redevelopment of the Twin Cities Armv Ammunition Plant
Ms. Barton stated as part of the TCAAP redevelopment, the City must complete an
environmental review of the property relating to the proposed project. Given that this property
constitutcs a largc area and will be redcvelopcd over a period of years. the AUAR process will
provide the best means by which to conduct this review.
She noted in September the master developer for the project, CRR, issued an RFP for consulting
services relating to a number of tasks associated with the TCAAP redevelopment: Master
Planning, Traffic Impact Study, AUAR Environmental Study, Stage One, PUD, and
Development of a Landscape Plan. The RFP was issued encompassing all of these tasks to
streamline the process and allow for effective integration and collaboration amongst the firms
responding.
She indicated City staff, along with Ryan employees, interviewed four firms relating to these
tasks. City staff is recommending the City contract with SRF to prepare the City's AUAR
Environmental Study in the amount of$147,318.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 10
. Councilmember Holden stated she was having a hard time understanding why the City had to
take on this responsibility and not the developer. Ms. Barton responded the EQB required that a
responsible govemment unit oversee the ADAR process, which in this case was the City of
Arden Hills. She stated there was also likely to be a lot of attention paid to this environmental
review by various organizations and to ensure that the document was kept beyond reproach, it
was bcst to be contracted through the City and not the developer who had a vested interest in
how that environmental review came out.
Councilmember Holden asked why the City did not take the responsibility to set up the
interview process instead of Ryan arranging everything. Ms. Barton responded for making the
process go more smoothly, efficient, and economical it made sense to do the interview process
for all six firms at once.
Council member Grant stated he had the same concerns as Councilmember Holden. He asked
how they arrived at the amount. Ms. Barton responded that was the number they submitted with
the RFP and there had been no negotiations on the amount.
Councilmember Larson indicated he believed staff had been very wise in how they have set this
up. He noted thcse documents were very important to the public when approving a new
development and staff had recognized the important of having an arms length relationship with
the developer. He bclieved this was a smart move on the City's part to do this.
. Mayor Aplikowski agreed this safeguardcd the integrity ofthe City.
Councilmember Holden requested a memorandum of what the process really was. She asked
where they were at. Ms. Wolfe stated as part of getting this consulting teanl in place, they would
submit timelines and the steps involved, She stated these timelines and steps would be
forwarded to Council.
Council member Holden requested the RFP information also.
MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion
to approve a contract with SRF, Inc. for possible future preparation of an
AUAR review relating to the Twin Cities AlTny Ammunition Plant sllch
awarding of the contract shall be subject to future Council approval and
subject to a funding formulary with the developer.
Mayor Aplikowski stated she did not like the word "possible". Councilmember Grant
suggested removing the word possible and changing to a "future preparation."
Councilmember Larson stated he could not support the motion. He stated the condition
regarding having an agreement in place that allowed for reimbursement of the City was
something that came at the time when the contract was brought fOf\vard for approval. He stated
here all they were doing was to authorize staff to go forward and develop a contract for an
. ADAR to bc brought back to Council for approval. At that point, the expectation would be that
ARDEN HILLS CITY COUNCIL - OCTOBER 10,2006 11
. the developer would pay for this. He stated he did not see the point in doing this now.
Councilmember Grant responded he wanted to ensure the AUAR was not started without
Council approval.
Mr. Filla recommended the following wording for the motion: "Approve the negotiation of the
contract with SRF, Inc. to prepare an AUAR review relating to the Twin Cities Anny
Ammunition Plant (TCAAP), subject to contract approval by the City Council and further subject
to a funding source by City CouneiI."
Council accepted the amended motion wording by Mr. Filla.
The amended motion carried unanimously (4-0).
F. Appointment of Grel!orv Hoal! as Public Works Director
Ms. Wolfe stated staff was recommending Gregory Hoag be appointed as the City's Public
Works Director.
MOTION: Councilmembcr Holden moved and Councilmember Grant seconded a
motion to approve Gregory Hoag as the Public Works Director. The
motion calTied unanimously (4-0).
. G. Motion to Approve a Contract with Stephen J. Bubul of Kennedv & Graven
Chartered to Provide Lel!al Services RelatiD!! to the Purchase of the Twin Cities
Armv Ammunition Plant
Ms. Barton stated in preparation for the purchase of the Twin Cities ArnlY Ammunition Plant
(TCAAP), staff has determined it is prudent and necessary to enlist the services of an attorney
and law finn specializing in master development contracts and public financing.
After interviewing a number of attorneys and checking references, staff is recommending
Stephen Bubul of Kennedy & Graven Charatered bc hired on a contraetual basis to provide legal
services relating to the preparation of a Master Development Agreement and public tinaneing.
She recommended Council approve contracting with Stephen Bubul of Kennedy & Graven
Chartered for legal services relating to the purchase of the Twin Cities Army Ammunition Plant.
Councilmember Holden asked what will be the relationship of the City's attorney versus this
attorney. Ms. 'Volfe responded there would bc specific tasks assigned to this attorncy who had
specialized experience in drafting master development contracts. She stated the City Attorney
would be assisting with local aspects and review.
Councilmember Holden asked who oversaw everything. Ms. Wolfe responded she viewed this
. as separate tasks by specializcd attorneys being managed by City staff, but ifthere was a need to
coordinate, the City Attorney would do that.
ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 12
. Mr. Filla stated he envisioned this the same way and ifhe was needed he would be available, but
staff would coordinatc the attorneys,
MOTION: Councilmembcr Larson moved and Mayor Aplikowski seconded a motion
to authorize staff to enter into an agreement for services with Stephen].
Bubul of Kennedy & Graven Chartered based on the lctter datcd September
8, 2006 from Mr. Bubul, not to exceed $50,000 with the intention of
recovering all costs in the interim and master agreements.
Ms. \V olfe stated staff understood Council's expectations and they would do their bcst to carry
thcm out. Councilmember Holden stated they had decided awhile ago not to spend current
resident's money, but they had been spending resident's money and they needed to be cautious
about this.
Councilmember Larson stated he did not remember them having a motion on this and he
believed all residents shared in City costs. He indicated they did not want to divide the City by
residents who lived north of Highway 96 and south of Highway 96.
Councilmember Holden stated she did not agree with Councilmember Larson and she recalled
the discussion differently,
. Mayor Aplikowski stated it was not realistic to think that the City would not spend money on
TCAAP, but the City would be careful with any funds spent. She stated the City was recouping
everything they could from the development team, but there would be some things the City
would end up paying for.
The motion carried unanimously (4-0).
8. UNFINISHED BUSINESS
A. TCAAP
Ms. Barton updated on the Council on recent TCAAP developments.
9. COUNCIL COMMENTS AND REQUESTS
A. Councilmember Grant stated the Property Task Maintenance Force had completed
its work and would be forwarding its recommendation to Council in the future.
MOTION: Councilmember Grant moved and Councilmember Holdcn seconded a
motion to adjourn to a closed session to discuss the Rochon Corporate
. Arbitration/Mediation case, pursuant to MS 130.05 Subd 3,b.
. ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 13
. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:27 p.m.
-
Beverly Aplikowski Michelle Wolfe
Mayor City Administrator
NOTICE OF MEETINGS
The next Council Meeting win be held Monday, October 30, 2006 at 7:00 p.m. at the Arden Hills
Council Chambers.
.
.
,
~
--7\~~ILLS
City ot Arden Hills
Request for Counci I Action .-. .._..o._...,w_..___
. . Prepared by: . Michelle Bruley 0...________._
Agenda Item 3.'A.
Dept.: Finance
Council Mtg. Date: October 30, 2006 Claims & Payroll
Final Action Needed By: October 30, 2006 Budgeted Amount: Across City Budaet - All Funds
Actual Amount: See Financial Implications
FUl"!.ding Source: Across ~ity ~ud~<<:t - All Funds
Council Action Request:
Review and Approve Consent Agenda Item 3.A. - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3.A. - Claims and Payroll
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
- .. .. -."" .. ....... .... .... ......... ....... ... Not applicable
Supporting Documents (which are attached to this Action Form):
o Memo/Letter:
. o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
o Other:
Payroll and Claims Reports
Financial Implications:
Payroll #20- $58,506.62
Payroll #21- $49,361.25
Accounts Payable Claims Since 10/10/06 Council Meeting:
1. Paid Claims - Batch 001-10-2006: $ 2,144.23
2. Paid Claims - Batch 002-10-2006: $ 182,019.63
3. Paid Claims - Batch 004-10-2006: $ 2,129.35
4. Paid Claims - Batch 005-10-2006: $ 164,548.04
5. Unpaid Claims - Batch 003-10-2006: $ 10,206.23
6. Unpaid Claims - Batch 006-10-2006: $ 189.991.75
Claims Total $ 551,039.23
Administrator/Staff Comments:
.
Page 1 of 1
. CITY {W ARDE~ JIILLS CIIECKS HATED 1lI/6/211116 (PIR # 2111
FIRST OCTOBER I'A YROLL
(Biweeklv, 9/16/06 to 9/29/06)
IIE;\II'I;()'yEE NAME: 11 Inn'L(jYEEm;ntCJlO~S 1<)\1\1'1'> . .. ICiTY U"~N"]in1
FIT 3,443.72
Freppert, Jack ic SIT ] ,506.42
Johnson, Schawn FICA Oasdi 2.41O..t4 2.-110.44
Silseth. Pang FICA Medicare 563.76 563.76
Sweeney. Pamela ITOTAL TAXES I 7,924.341 2,974.20 I
Wolk Michelle
Barton. Karen FSA Health Premium 1.260.00 11.106.00
Bvl. Sandra FSA Dental Premium 229.99 299.68
Brule\'. Michelle FSA llealth Care Reimh. 459.37
Lehnhon: James fSA Dependent Care Reimh. 4]6.66
Menn<:nga. Juhn ITOTAL FLEXIBLE SPE;'II[)JNG I 2.366.1121 1 ].405.681
Scherbel. Dayid
PERA 2,21lU3 2.-110.2.1
Andrews. Aaron I CMA 1,.141.09 376.91
Central Pension Fund-Union 614..10
Freyberger. Scott ITOTAL RETIREl\lEyr I 4,274.021 2,797.151
Mooney, Joseph
Perron. .I ames Aninit\' Plus Federal Credit Union 2,133.11
NowhUl, Anthony JlJOE 49 Dues (Union) 110.00
S,l"\e, Pete LTD/STD ]nsurancl' 369.91
Schifsh. r-.like PERA Life Insurance 30.00
Winkel, David I .ife/AddllDep Life 147.30 91.00
Fri(L kllrey United Way
. Mn Child Support 316.1:"
ITOTAL VOLUNTARY I 2,756.641 4(,I.92 I
Olson. Michelle
Total Emplovee Deductions 17321.02
Grant. Sara iNd Payroll 4,4] 8.55
Direct Deposit 12,176.23
Gross Payroll Tie-Out 40,&67.67
Plus Citv Paid Benctit 17,638.95
IC1\1A Benefit lleld 0.00
ITOTAL I'A YROLL COST I 58,506.62 I
WIC\HE':OliT. I
Gross Pa\'roll 40.&67.67
Less Total fSA 2.366.02
Plus Emplo\'er Match ICMA 376.91
Net P/R Subject to FICA 38,878.56
FICA Oasdi (il;6.20% 1,410.44
FICA tvkdicare ;ii: 1.45% 563.76
I I
Nllte: Federal and State Payroll Tax obligations arc satisfied by means
. of utilizing the "Taxtel" Electronic T,l"\ Deposit Service. Trans-
fers arc typically made two business days after thc payroll dale.
CITY OF' ARDE~ HILLS CHECKS HATED 10/20/2006 (I'/R # 21) .
SECOND OCTOHER PA YROLL
(Biweekly, 9/30/06 to 10/131(6)
111-;l\:WL(H}:F,NAMK ..11 1!F.iV(pLO\'KED.;()r:CTIOMiI <AMT> . ICn'YHENEi<TIj
FIT 3.l!O3.05
FreDDt:rt. Jackie SIT ],637.93
Johnson. Schawn FICA Oa,di 2,548.63 2.548.63
Silseth, Pang FICA Medicare 596.07 596.07
Sweeney, Pamela ITOTAL TAXES I 8,585.681 3,144.70 1
Wolfe,l\lichelle
Barton, Karen FSA IIealth Premium 1,260.00
BvL Sandra FSA Dentall'remium 229.99
Bruley, Michelle FSA Health Care Rcimb. 459.37
Lehnhoff: James FSA Dependent Care Reimb. 4]6.66
Mennenga John ITOTAL FLEXIBLE SPENDING 1 2,366.021 O.HO 1
ScherbeL David
PERA 2.330.70 2,542.60
Andrews. Aaron ICMA 1.426.21 376.91
Central Pension Fund-Union 614.40
Freyberger, S colt ITOTAL RETIREMENT I 4,371.3 I I 2,919.51 1
Mooney, Joseph
Perron, James A/linity Plus Federal Credit Union L943.80
Nowlan, Anthony IUOE 49 Dues (Union) 120.00
SiLxe. Pete I.TD/STD Insurance 200.73
Schifsh. Mike PERA l.ilc Insurance 30.00
Winkel, David Lifc/AddllDep Life 147.30
Frid, Jeffrev United Way .
Mn Child Support 326.23
ITOTAL VOLUNTARY 1 2,567,331 200.73 1
Olson. Michelle
Total Employee Deductions 17,890.34
Boje, Kay Net Pavroll 4.508.85
ForslL'r, Alexander Direct Deposit 22,640.92
Grant. Sara Gross Pavroll Tie-Out 43.096.3 ]
Plus City Paid Benefit 6.264.94
ICMA Benefit Held 0.00
ITOTAL PA YROLL COST 1 49,361.25 1
InC\Tr..FA>l!T . . ><<<>>1
Gross Payroll 43,096.31
I,ess Total FSA 2.366.02
Plus Emp!over Match ICMA 376.91
Net P/R Subject to FICA .1 Ll 07.20
FICA Oasdi (ii1 6.20% 2,548.63
FICA Medicare (ii; 1.45'% 596.07
1 I
Note: Federal and State Payroll Ti1" obligations arc satisfied by means .
of utilizing the "T~L"tel" Electronic Tax Deposit Senice. Trans-
l"crs are typically mark two business days alter tho:: payroll date.
ACCOUl1lliayaole . -~ .
QBE Repo ame: Batch 001-10-2006 -
Organization: City of Arden Hills /'7\ DEN HILLS
Printcd: !()!25/200(j - 8:25 AM by mbru1cy
Primary Table: Vcndor
Sort: :'-Iamc
Sccondary Table: AP History
Sort: None
i\amc
Accouut ()('sl'I'iption Chcck "umhcr Amouut
ICMA Retirement Trllst-457 #
1 01-00(J(J1I-2 I 742 1st (kt., 200h Payrl1l1 JCJiR7 1 ,4'; 1 .1.)<)
101-00000-21742 1 st Oct., 2006 Payroll 30787 37(,91
I,Hlll.OO
1\1N Child Support Payment C
101-0(JOOO-21780 J:;t Ul.t" 200h PaYTolI 3078S J2(1,2J
.326.2.3
2,144.2.3
AP - QBE Report Name: Batch 001-10-2006 (10/25/2006 - 8:25 AM) Page I
AccounTS yayaole -~
QBE Report Name: Batch 002-10-2006 -
Organization: City of Arden Hills ~ EN HILLS
Printed: 10/25/2006 - 8:25 A~1 by mbrulcy
Primary Table: Vendor
Sort: Name
Secondary Table: AP History
Sort: None
:\amc
Account Dcscription Chcck :'Iumbcr Amount
Aec1aiml3enelits/Stanton Grou
101-41500-43075 FSA-9 1-<).10/1)(i 30789 100.1)1)
100.00
Allegra Pril~t & Imaging
I (I 1 -4 1 100-43550 :\11 \"e\Vskttcr-Scpten~ber 200 3079n 878.74
878.74
Allied Waste Services #89')
101-4 I ()50-440 1 I) Waste Rcm.-CII-I 0'1-1 O/JI /06 30791 132..13
1 () 1-45200-440 1 0 Waste Rem-Perry Park-I 0/1- 30791 25050
382,83
Animal (\1n(rol Services, Inc.
I () 1 -421 00-43 I 50 D,)g,'Cat Fnforccment-8/28/-9 30792 62<).13
629.13
,\ramark Unitllml Service
101-4 I 950-44010 CH-Rug Cleaning 30793 40.51
40.51
lleiss\\'enger's How-To Store
(iO 1-49440-42270 Return-Utility \Iaint. I\laterials 30794 -2.98
(i() 1-49440-42270 Utility "'Iaint. Materials 30794 7.07
602 -49490-42210 Equipment I\laint. Materials 30794 9.25
602-49490-422 1 0 Equipmcnt l'vlaint. Materials 30794 18.88
32.22
AP - QBE RePeme: Batch 002-10-2006 (10/25/2006 - 8:25 AM) . . Page 1
Account Description Check :'>umber Amount
Birrs. Inc.
101-..5120-....1 XO Cummings Park-~JO.92(,'06 307~)~ 73.26
lOl-..5120-.f4IXO Royal Hills Park-x!30-9!26/06 30795 73.26
101 -..5121)-....1 XO Perry Park-8!3()-9!2()/I)() 30795 73,26
1 01-..512().....1 ~O Floral Park-8/30-9/2()'n() 307lJ:\ 73."2h
101-..5120-....1 XO Hazl'lnut Park-8!)O-l}/26iO() 307C)) 7.1..2h
I 01-45120-....1 ~Ii Vakntine Park-8:.,O-'),26;1,/h '(71)5 73.26
101-..5120-4..180 Vakntine Irills Ekm,-S/3(}-l)/2t 3()7 9 5 7.\26
511.R1
(J.lhHl BLI~mc:-is ~f\:llt1pns
IOI-4150tl-4202() Copier Charges-8/21-9!20!06 30i')(> 223.Ji')
2H3R
City "I' Sl. Paul
101-.. :411i-..201lJ r:lections 3 iI7 97 I ()2, 15
162.15
Corporate Express
I (I 1-41500-..2(1 I 0 Cl-I-Oftic'e Supp!:es 311798 150,8(>
I (I 1-41500-..20 I 0 CH-UtTiee Supplies 31:1798 199,63
101-4151 H.I-4202(J CII-Paper Expense _'1I79X U2,06
1111-..1500-..2020 CH-Papcr Expense 30798 48.90
53 \.45
Dep\' of Administration
101-..1940-..3210 Phone Ser\"iec-P\\'-9/22!06 30799 20.27
101-41950-43210 Phone Service-CH-9!22/06 3(71)9 1,037,73
101-..5200-43210 Phone Ser\"ice-Parks-9/22/(I(j 30799 121.()2
1,179.62
Electric Molor Repair, Inc.
602-..')..90-4..03(> Repair-Li tt Station :;7 3(JSOIJ 2,2-l2.77
2.141.77
Emergency Apparatus rVlaintc
()OI-..')....0-....040 Pump Im;pection 30~01 1..985
149.R5
First Studcnt. Inc,
101-41910-4..WJO nus-TC:\.\P Tour 30802 155.00
AP - QBE Rep0l1 Name: Batch 002-10-2006 (10/25/2006 - 8:25 A\1) Page 2
Account Descriplion Check :'-lumber Amount
155.00
Fraltallone's IlarJwarc. ]nc.
101-.:15200-.:12230 Bldg. &. Cil\)und Main!. \Iatcri 30RIJ3 15.m
1)0.:1-.:13150-42270 l:tility \1aint. !'vlaterials 30803 1211
17,18
Gary L. FiSchler &. Assoc, P A
101-41100-43070 Managcmcnt Assessmcnt-G. H 3OR04 595.00
101-.:11100-.:131170 \-lanagcrncnt ,\sscssment-R. S 3080.:1 5'l5.00
101-.:11100-.:13070 ManagcmcI~t Asscssment-I I. G 30R!)4 595()()
101-411011-43070 l'"lanagcme:lt Asscssment-R. I' 3080.:1 59500
2.380.00
H&L t\ksabi. fne.
101-.:13100-.:12210 Equip. Main!. Matcrials 30g05 359.()3
359.63
Hal' Mar Llll'k &. Scrvil'e Ccnt
101-.:15200-.:12.:100 Keys-PelTY Park 30806 159.56
159.56
11c\\'1ea Packard Company
228-490 I 0-45400 Cable Ro"m-J.:Ljuipl1lcnt 30S07 2.520.R()
2,520.86
llirshtield's Paint "Jig.. lne.
101-45200-42230 Paint-Athlctic Field Striping 30808 636.4.:1
636.44
I.L.O.I-: LOcal 49 Renctit Fund-
101-00000-21732 Union Insurance-November 20 30809 SOO.OO
101-00000-21732 Union Insurance-:'%vernher 20 30809 5,600.00
6,400.00
Kath Auto Parts
()1J2-.:I9.:190-.:I221 0 Equip. Main!. ;o..laterials 30811) 186.98
186.98
Lakcs Country SCIYICe Coop
101-00000-21730 Health Insurance-Activc-II /1-1 30811 3.550.50
AP - QBE Repeme: Batch 002-10-2006 (l0/25/2006 - 8:25 AM) . . Page 3 .
Account Descri(ltioll Check i\ulllber Amoullt
1 U I-OUOUI)-217 :11) I kalth In>uran~e-Retire~s-Il, i 30811 43(l.UI)
3,986.50
I eague of \1innesl1ta Cities
101-41910--14370 2(1)t) Issues in F()~us-J. Lehnlll) 30812 25.00
25.00
I.illie Suburban Ncwspapers
1 I) I-OOU(}I)-22032 Legal Nollces 30813 I (l.23
101-41100-43510 Legal Nl1t!ces 30813 120.9(,
\37.19
Ivt rdwest Asphalt ('orporati\)n
1 I) 1-4:1 1 I)U.42241) Road M 1.\ 30814 72.83
1 U 1-431 00-42241) Road Mi\ 30814 2()5.5C>
338.3'l
Minneapolis/SI. Paul Business j
101-41500-44330 Subserlption-I yr. 30xl5 N95
8'l.'l5
Ivlinnesota Real [state Joul'nal
I () 1-41500-44330 Subscription-1 yr. 3081(; 8S.00
85,00
Minnesota State TrcaslIl"Cl"
101 -42400-44060 3rd Qtr.-Lluilding Permit Surch 30S17 1.762.01)
I. 762.'l0
\1RPA
101-45120-44370 \'1 RI' A Annual Confercnce-;""!. I 3(1S1S 345.00
345.00
Nelson Brcnt
GO 1-00000- 371 00 O.....erpyml. on Final Utility Bill 30819 49.0(,
49.06
Northern Water Works Su;)pl)'
601-4<)440-42400 Small Tl1l11s & Minor EquipmeT 30S20 25.56
602-49490-42270 l.~lility Maint. Materials 30S20 1.1>1)5.48
AP - QBE Report Name: Batch 002-10-2006 (10/25/2006 - 8:25 AM) Page 4
Account Description Check :\umher Amount
I. 72 1.0-1
On,'llla: Trading C'l)., [Ile.
[01-'+5120-'+217'+ Rcc.-\11sc. Supplies 30R21 15UO
151.20
Pctcrson, ham & BerglllJn
101-00000-21032 Royal OJks Office Condominiu )0822 99.()()
I (11-41600-43040 AH liS Stenberg 30822 270.00
101-4 J 600-43040 AdministrattJr-Aug. 2006 30822 1.359.89
I (11-'+ 1600-430'+0 City lIal[ Construction 30822 55.00
10] -.+ 1600-430'+5 \' ehicle Forfci ture 30822 12.00
101-'+] 600-43045 Prosecution 30822 2,699.7()
10 [-.+ 191 0-'+30'+0 Boutin PIJt 30822 noo
1(11-41910-430'+2 l'hesJpcake COlllpJnies 30822 ]21.00
22')-'+0400-'+3048 TCAAP-Dev. of Property 30822 1,278.00
501-.+R514-45800 200.+ PMP 30822 33.00
50] -'+8515-'+5800 2006 P\IP 30822 (,63.53
(,02-'+9'+90-43040 Pres. Homes-Lift Stati()n #7 30822 [6(>.75
604-43] 50-43040 Karth I.ake Improvement Distr 30822 187.00
6,977.93
Purchase Power
10 [-41500-43220 Postage 'vkter Relill-Scptcmbe 30~23 2,()()O.OO
2,000.00
Ibrmcy ('oul1ly
101-42] 00-43 [ 30 9 I [ Dispatch-l)/I -9/30.'ll6 30824 2,720.24
2.720.2-1
Suburban Electric
101-42400-32260 Refund-Electrical PCT1l1it-#E06- 30825 27.00
101-424ll0-36202 Refund-Electrical Permil-#E06. 30825 0.50
27.50
Tokle Inspections, Inc
1 () 1-42400-43102 E[cc. Inspcctions-October 200e; 30826 454.48
454,48
Triarco Arts & Crafts, Inc.
101-45120-43084 Aftcr SchoolPrograms-Supplie 30827 49.82
AP - QBF Repeme: Batch 002-10-2006 (10/25/2006 - 8:25 AM) . . Page 5
.
. "-...-
Account Description Check'" u rnber Amount
49.H2
l!nit~d Rcntals
(i02-4()490-44 I 50 Equipmcnt Rcntal 30828 131,14
13 1.14
I.:RS Cnrporatinn
501-48514-':5800 flllal pYlllt,-#7-2U05 I'~IP 30829 132,10XJ5
132.1 08.3S
Waste Managcmcnt - Blaine
h03-49520-4384il Residcntial R~cyc1ing-Oct. 200 30830 5.248,00
S,HH.OO
Xeel Energy
101-41950-43810 E!ec.,(ias-( '1'['I'\V-8i23-9i22iO 30831 1,2%.90
1 fJl-42100-43814 El('c.~Civil Dcfcnsc-~/28J)f27(( 30831 17.34
11I1-4520()-43810 Skating Rinki13RiWar1l1ing Iln 3083\ ..l15.75
()()2-49490-438 I 5 Lift Stations-xi 15-CJi 14i()() 30831 1,<)X(UU
3,719.82
182,019.63
AP - QBE Report Name: Batch 002-10-2006 (10/25/2006 - 8:25 AM) Page 6
AccounlS rayaole --~
QBE Report Name: Batch 003-10-2006 ~
Organization: City of Arden Hills EN HILLS
Printed: 10/25/2006 - 8:25 A\1 by mbruley
Primary Table: Vendor
Sort: Name
Secondary Table: AP History
Sort: None
:\"ame
Accon nl Description Check'inmber Amonnt
Visit Minneapolis North
] () 1--1 15()()-3623() Ludging Tax-August 2()()() 30~32 ](),2ll6.23
10.206,23
] 0.206.23
AP - QBE Repo.e: Batch 003-10-2006 (10/25/2006 - 8:25 AM) . . Page I
Account.yalJle . ~ .
QBE Repor ame: Batch 004-10-2006 --- -
Organization: City of Arden Hills ~ EN HILLS
Printed: 10/25/2006 - 8:25 1\\1 by mbmley
Primary Table: Vendor
Sort: l\ame
Secondary Table: AP History
Sort: None
"iall1C
Account Description Check i\urnher Amount
ICt\1A Retir~m~nt Trust-457 #
IUj-OOOOO-21742 2nd Oct, 200(, Payr,,11 #J024k _lOSJ3 1,42<">.21
III! -00000-21743 2nd O~t, 2006 Payroll !:30248 JOR:.3 37(,') 1
l,llO3.12
M"I Child Support Payment C
101-00000-2\ nil 2nd Oct, 200t> Payroll 30834 J~().23
326.23
2.129.35
AP - QBE Report Name: Batch 004-10-2006 (10/25/2006 - 8:25 AM) Page I
Accounts payable ~
QBE Report Name: Batch 005-10-2006 -
..-
Organization: City of Arden Hills ~ EN HILLS
Printed: 10/2.5/2006 - 8:26 AM by mbruley
Primary Table: Vendor
Sort: Name
Secondary Table: AP History
Sort: None
I\arne
Account Description Check :'iurnber Amount
A-I Contract Cleaning, Inc.
101-41950-44010 CH-;-'Ionthly Ckaning-Octohl'r 30835 U79.18
1,379.18
Acclaim Benefits/Stallton Grou
10 I-OUOOO-21 791 Medical Reim.-PI'-9/25-1 0.'8/11 30836 199.bb
1 (J 1-000O()-217()2 Dayeare Reim.-PI'-0/25-1 0/8/0 30S3(, 75(1,52
956.18
!\DT Sce'mily Services, Inc
101-00000-1550(J Alarm Service-I /1 /07-1 0/3 I/O 30837 1,625.75
]01-41950-44015 Alarm Service-1 ] /1 106-12/31 / 30837 325.14
1.950.S9
Allied Waste Services #S09
101-45200-440 I 0 Waste Rem.-Cty. Rd L 30838 737.77
737.77
Aramark Uniform Service
1 (I 1-41950-440 I 0 ell-Rug Cleaning 30839 40.51
I (I 1-41 05(J-440 1 0 ClI-Rug Cleaning 30839 40.51
81.0!
Amt Construction Company. I
501-48514-45800 FinaII'YTl1t.-#7-2005 PMI' 30840 132, [08.35
(if) 1-49440-44200 2006 PMP-Ridgewood Neighh 30840 3,90720
136,015,55
AP - QBE Repo.c: Batch 005-10-2006 (10/25/2006 - 8:26 AM) . . Page 1 .
......
Account I)escription Check "iumber . Amount .
A VENFr. !J.e
228-4<)0 I U-4404f1 \Vcbsite-Design Package I 3f184l 200.00
200.00
Canon Busin~~s Solutions
11I1-4IS00-42() I 0 C11-0ftlce Supplic;; 30842 223.(,5
11!!-41500-420]O Rcturn-CH-Offiec Supplics 30842 -223.65
10 1-41500-42u I 0 UI-Oftice Supplic;; 30~42 383.40
383.40
CC1l1stonl.: Pruducts ('l'\.
('()2-4949()-42270 I & I-Utility Ylaint. \latcnals 30843 2,267.34
b02-4<)4')(1-42270 I & I-Utility \lail1t. ~latcrials 30S43 3,089.31
(.1)2-4'1490-42270 I & I-Utility \Iaillt. \1aterials 30i:\43 -3,1.J89.31
2,267.34
Citie;; Digital
228-49010-4570n DOClIrnen~ Imaging 30844 .:\~)X7.()X
5.987.68
City of 1\cw Brighton
228-4<)0 I 0-43li60 'Cahle Services-Aug.-Dec. 200 3nX45 1.083.33
I.OlB.33
Corporate Fxprcs;;
(ll 1-4</440-420 1 (J Cll-Supplle:' 3084b 10.41
1()]-4141 0-420] 0 Elections-Suppl ics 30S40 315
101-41500-42010 Uf-Supplics 30846 18.77
] 0 I-';'S 1 20-.f201 0 Rcc.-Supplics 30846 1.'.09
45.42
Frattallonc's Hardware. Inc.
IJ02-494<)()-42400 Small Tools & Mi'lllr EquipmcT 3U847 37.32
()()2-4()4<)()-42400 Small Tools & f\1inor Equipmcl 30847 26.58
602-49490-4240fl Small Tools 8: Ytinor Fquipmel 3oS47 11.lJ()
1)()2-494I.)O-42400 Small Tooi:; & \Iin,'r l'quipmcl 30S47 4.04
79.84
Gophcr State One-Call. Inc.
(iO 1-49440-43 R50 Mllnthly Sen'ice-Scptcmhcr 2 30848 801.25
801.25
AP - QBE Report Name: Batch 005-10-2006 (10/25/2006 - 8:26 AM) Page 2
.""III\..
"CCOU nt Dl'scri[ltion Chl'ck i\umbl'r Amount
Grainger,lne
101-41950.42230 Bldg. & Grnund Maintenanee- 30849 18.25
101-41950-42230 Bldg. & Gmund Maintenan,'e .'0849 19.2<)
37.54
(irant Sara
101-45] 20-4331 0 Reim.-Mikage- ]()i4-1 0/11106 30850 22.70
22.70
Health Partners
I () 1-00000-217 _'8 DentallnslIranee-II/l-11I30/0 30851 364.60
364.60
Hnme Depot Credit Sel"\'ices
101-45200-42230 Warming HOllses-SlIpplie,; 30852 41206
101-45200-42230 Warming Ilouses-Supplies 30852 14().03
101-45200-42230 Warming Houses-Supplies 30S52 ()(i9.32
1.227.41
Johnson Contmls
]0]-41950-44015 City Hall Arbitration-Repairs 30854 469.43
469.43
Johnson Sehawn
101-41500-44370 Reim.-~lilcage.APIV]P \1ecting 30S53 15.00
101-41500-43310 Reim.-Mi1eagc/APMP :\lecting 30853 12.46
27,46
Kath Auto Parts
60 ]-41)440-42150 Shop \laterials 30855 7.29
602-4')4LJO-42150 Shop Materials 30855 7.28
101-43100-42150 Shop \laterials 30855 7.2')
10 J -45200-42151 Shn!, \lateriab 30855 7.2l)
29,15
Lakes Country Scniee Coop
101-00000-21730 Health Insurance-January 2006 30S56 800.50
800.50
League of ".IN Cities Ins. Trust
230-49240-44345 Claim #II057437-Damagcd Pi 30857 824.05
AP - QBE ReP.le: Batch 005-10-2006 (10/25/2006 - 8:26 AM) . . Page 3.
-...-
Account Oescription Check Number Amount
824.05
M I3PT.\
101-42400-44:171) Seminar Non-I\ kmher-\'lenncn, 30R5S 15,(j(j
15.00
I\kya bltcrpriscs
1102-49490-4221 () Slarter-#:10 I :1085') 2J~.5(1
2311.56
\lidwest Asphalt C\)'llOrati'lIl
101-4:1 I 00-42241) R.oad 1'1/1 ix 30860 75.50
75.50
t'oiorthcm \Vatcr Wl)rks Supply
(101-49440-42270 (jtility J\,binl. M"tcrials 30861 67.19
('01-49-l4iJ-4227(J Uility Mainl. Materials 30Sb] Ii?, I ')
(,(i2-49490-44U.'6 tlbinl. of Utilities .<0861 ]OS'cI!
239.39
N(lsek tl,1ary
101-41100-43552 Octoher-"Arden Hills :-.Ioles" 3(i8h2 200.1)0
200,00
Olde TO\\ll Deli
1 () 1-411 00-44:170 CC Worksession-I 0..1 (,,0(; 3086:1 hO.2')
60.29
Olson Chcryl
101-45120-34782 Reim,-Falls Girls Squirts Soeee 30St)4 39.00
39.00
Pace Analytical
601-49440-43825 W"ll'r Testing-'ll 1-'),'30i06 30%5 571.00
571.00
Pro-Tce Design, Inc.
101-41950-44015 CH-Install Card Reader 30866 2,055.00
2,055,00
AP - QBE Report Name: Batch 005-10-2006(10/25/2006 - 8:26 AM) Page 4
--.--
Account Description Clll'ck "umher Amount
Ramsey County
1 (J 1-41400-41110 In,,pecti'llls-Gas-Sept. 2006 30867 R5.98
J 0 1-431 00-41111 Streets-Diesel-Sept. 1006 30867 442.31
101-45200-42120 Parks-Gas-Sept. 2UI)(, 30S(,7 162.33
601--1<)4<)0--12121 Sewer-Diesel-Sept. 1006 30867 27329
101-45100-42121 Parks-Diesel-Sept. 2006 30867 195.15
601-49440-41 J 20 Water-Gas-Sept. 100t, 30867 631.-12
(iO 1--1<)440--11110 Water-Diesel-Sept. 2006 30R()7 215.-17
2.105,95
Sam's Club
101-00000-15500 1007 Membership 30868 [40.00
101--11500-440<)0 ell-Supplies 30868 65.64
205.64
TimeSaver Off Site Secretana[
101-41910-43110 Recording Sec.-Planning-I 0/4/ 30869 201.00
101-41100-43110 Recording See.-CC Mtg.-IOilO 30S69 2-14.50
445.50
Xcel Energy
101-43JOO-43XI1 Elce.-Signall.ighls-X/J 0-9111 iO 30870 92.5R
[01-43100-438 J 3 Elec.-Slreet Lights-S/I 0-<)11110 30870 1,45337
601-4<)440-43810 Flce.-Lexington/Red Fox-S/17- 30S70 874. 78
601-4()440-438I 0 ElcdGas- Water Towers-Si I 0-9 -'0870 10-1.79
2,525.52
164,548.04
AP - QBE ReP.e: Batch 005-10-2006 (10/25/2006 - 8:26 AM) . . Page 5 .
Account.ayable . ,..~ .
QBE Repo ame: Batch 006-10-2006 -
Organization: City of Arden Hills ~ DEN HILLS
Printed: 10/25/2006 - 8:26 A\1 by mbruley
Primary Table: Vendor
Sort: "\"ame
Secondary Table: AP History
Sort: None
i\'II1lI'
Account Description Check ~lIrnber Amollnt
:\kt Cnuneill:'n\'iron. ServiL'c
(,(,] -4')4')0-43 860 Wask Water Charges-\:owmb( 30~71 4(;,735.(;11
46.735.66
Ramsey County
101-42 J 00-43 i 3() Law Enfmccl1lcnt-Ocwbcr 2()O .11)872 (j5,OO3.37
65.003.37
I..:RS ('orpuration
6()2-4<)4<)()-4.~()3() 200(, PMP-Ridgc\\ood Neighb JOP3 24.004.96
604-4.1 150-4.10.10 20(1(, P\II'-Ridgewnod Neighb JO~73 27 ,410.56
101-4.1 1 00-4.10.10 Survey Sen'ices-7iJ 4-8/1 8 '06 JmnJ 1.677.<){)
601--19440-4.1030 200() I'MP-Ridgc\\ood Ncighb JOS73 24/'04.%
602-49-190-43030 Public Works Scwcr-7/l4-8iIR 30S73 63~.50
10 \-4141 0-440<)0 F1ecti(>ns-7 /14-8/18,06 30873 137,<)4
101--13100-430.10 Pubhe Work> Roadway-7il-l-81 J()873 6<).1(,
101-4.1 100-4J030 Cry. Rei F :\leeting-7/J 4-8/18/( 30S73 30~68
78.252.72
189.991.75
AP - QBE Report Name: Batch 006-10-2006 (10/25/2006 - 8:26 AM) Page 1
~
., '1'\~HILLS
:i -"
(~ity ofA..dclI flills
~ 1tt..(Jnest f()J- Council Action
. ,~--==,._~~,-,-~.. .~- f -... ~.' ~ ..~._.-.~~,,~~~...-....=.. -,.,..=.... .--...=~~.,..-__=,_._..=~~~__~=.,.-. "~=~"._
Prepared by: KG :) A d It 3:8
D t E' , . gen a em.
ep .: ngmeermg '.
Council Mtg. Date: 10/30/06 Motion to approve Payment #4 to Amt Construction Company. Inc.. for
Final Action Needed By: the 2006 PMP ProJect
Budgeted Amount: $1.764.000.00
Actual Amount: $2.101.114.16
--.-----.-----. --- -- "-.--.--. .-- ...._. ~.."..~_,_,,~_.~..=,~.. Fun~i~g S(),u~~e: \(ario';l~~
- ---.----. - ..-- ----.--..--- .-....--
Council Action Request:
Motion to approve Payment #4 to Arnt Construction Company, Inc. in the amount of $392,661.84 for the
2006 PMP Project.
Staff Recommendation:
Approval of Payment #4 to Arnt Construction Company, Inc. in the amount of $392,661.84 for the 2006
PMP Project.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. 0 Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
rgj Engineering Recommendation:
See attached memo
o Attorney Recommendation:
rgj Other: Pay request NO.4
Financial Implications:
The following breakdown shows the funding sources and amounts for Payment #4:
PIR Fund: $340,656.24
Storm Sewer Fund: $52,005.60
Sanitary Sewer Fund: $0.00
Watermain Fund: $0.00
Including Payment #4. total payment to the contractor to date is $1,312,155.33. The total contract is
$1,703,314.16.
. Administrator/Staff Comments:
URS
AGENDA ITEM 3.B
. Thrcsher Squarc
700 'Illird Strect South
Mjnneap()lj~, MN 55-1I5
Phone: ((,12) 370.0700
Fax: (hI2) 370-1378
---_.._~------------ -----
To: Kristine Giga' :\rden Ilills File: 3180lJX37
Cc: Michclle \Vollc Ankn Ilills
Greg Brown,' U R S Corp
["larK Lynclv {IRS ('orp
From: hanK TicKnpr: I! R S Corp
Date: October 10, 200()
SubJect: lOO() Pa\elllcnl J\:lanagement Program.
Ridgewood ;-..Jeighhprhood
Construction Contract Requcst t()r PaYlllent #4
.------------.. ----
. Background
The ('ity of Arden I.fills awarded Amt Construction Company, Inc. pI' Ilugo, MN the 2006
Pavement f\1anagemcnt Program on J lIlle 11. 1006 for a total contract amount of $1 )W8,584.32.
Change Ordcr it I and ('hange ()nkr fi 1 han.: been approved by Council resulting in a eurrent
contract anl011nt of $1.. 703_31-t.l (L
PrO,it'd Status
The contractor is com pick with all major worK: they will now focus on restoration and other
finishing items. The concrete curb and gutter is constructl'd. as well as concrete aprons and
concrele drivcways. BitumilHlus drih'\\'ays arc in the process of being completed; the base
course of pavement throughout thc pwjecl has been placed. Thc rain gardens have been dug out
and arlo' being backfilled with appr(lpriak material. and then will he graded out and mulched.
The Contractor Cllntinllcs tll work (In resttlration ofhoulevards throughout the project. Once they
arc done. the turf cstahlishment ('ontractor will Ctlllle in to cPl11plete all fine grading and place
sod. The three main retaining \\alls arc cpmpkte but therc are some smaller landscape type
walls that still need to hc built.
In the next tl:w weeks wc will bl' cpordinating the installation of all shrubs, trees, and grasses
thwughout the ncighborhlHHI and within the pond and welland adjacent to Lake Johanna
Boulevard. \Ve will shllrtly IK'gin prq1aring a punch list (If tinal worK to be done in order to
bring the project to compldion.
. RecollUllendation
lJRS recommends the Council approve Pay Estimate !14 t(1I' Amt Construction Company, Inc. of
Ilugo. r'v1N in the amount of S39:2Jl() I.X~,
"
. . lIRS Copy
1" City Copy
. APPLICATION FOR PAYMENT Contractor Copy
PAYMENT NO.4 Inspector Co:)y
Project: 2006 Pavement Management Program / Ridgewood Neighborhood
Owner: City of Arden Hills
Owner No.:
Contractor: Amt Construction
URS Job No.: 31809837
Application Date: 10/24/2006
For Period Ending: 1 0/20/2006
Original Contract Amount: $1,808,584.32
Contract Amendments: -$105,270.16
Contract Amount To Date: $1,703,314.16
Total Amount of Work Complete To Date: $1,381,216.14
Material Suitably Stored On-Site but not
Incorporated Into Work: $0.00
Gross Amount Due To Date: $1,381,216.14
Less 5.00':'0 Retainage: $69,060.81
Amount Due To Date: $1,312,155.33
Less Previous Payments: $919,493.49
Total Due This Application: $392,661.84
I hereby certify that all items and amounts shown are correct for the work completed
. to date. contra~NSTRl ION r:.
I By: ;; ~:/ ( ~ X / Date: /{; - Jo- 0 (...,.
The work shown on this project and the application for payment have been reviewed
and the amount shown is recommended for payment.
By: L~ Date: /0- ;lo-o('
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By: Date:
.
. ;
Payment History .
Payment
Payment Payment Application
Number End Date Date Amount
--
1 8/17/2006 8/22/2006 $487,812.59
2 9/1/2006 9/6/2006 $259,527.12
3 9/15/2006 9/19/2006 $172,153.78
Total Payments: $919,493.49
.
.
.
. Application for Payment: Itemization Summary
Contract To Date Amount of
Schedule Amount Work Completed
A - ROADWAY $999,105.91 $811,184.52
B - STORM DRAINAGE $499,788.41 $340,521.82
C - WATERMAIN $240,016.00 $153,844.80
D - SANITARY SEWER $69,674.00 $64,748.00
E - CHANGE ORDER NO.1 -$118,690.16 $10,917.00
F - CHANGE ORDER NO.2 $13,420.00 $0.00
..
Grand Total: $1,703,314.16 $1,381,216.14
.
.
~
\ ~.HILLS
. City ot Arden Hills
. O~~---"--'--'_..'--. _ ~equ~_s~fo~ Council Act_~on Agenda Item ~~'Y.
Prepared by: SPJ
Dept.: Admin
Council Mtg. Date: 10/30/06 Motion to Order the Removal of Diseased Trees at 1901 Stowe
Final Action Needed By: Avenue. 1926 Stowe Avenue. and 1870 Glenpaul Avenne
1 0/30/2006 Budgeted Amount: Q
Actual Amount: Q
Funding Sourc;e: NA
. ._ ___..____.._.__. ..n .- -_.. -.-
_n.. ___.___________ .___..
Council Action Request:
Motion to Order the Removal of Diseased Trees at 1901 Stowe Avenue, 1926 Stowe Avenue, and 1870
Glenpaul Avenue
Staff Recommendation:
City Council Motion to Order the Removal of Diseased Trees at 1901 Stowe Avenue, 1926 Stowe
Avenue, and 1870 Glenpaul Avenue
Advisory Commission Action:
Comrt:lission Date Action
Planning Not Applicable
PTRC . Nolf:\RPJJcC!Q!e
----.- .... -..---
Not applicable
. Supporting Documents (which are attached to this Action Form):
fZl Memo/Letter:
Memo from Schawn Johnson, Assistant City Administrator dated October 25, 2006
D Resolution (No. )
fZl Ordinance (No_365)
D Engineering Recommendation:
D Attorney Recommendation:
fZl Other:
Correspondences with the Property Owners-
Financial Implications:
Not applicable
Administrator/Staff Comments:
.
.
Page 1 of 1
.
. ~
~~.;HILLS
l\'IEMORANDIJM
DATE: October 2(1, 2006
TO: Honorable Mayor and City Councilmemhers
Michelle Wolfe, City Administrator
FHOl\I: Scha\\"n Johnson. Assistant to the Citv Administrator
. J
SLBJE('T: I\lotion to order the removal of the diseased trees by the City forester at
1901 Stowe Avenuc, 1926 Stowe Avcnue, and 1870 Glcnpaul Avenue and
ahate the nuisance hy cutting down diseased shade trees and removing all
parts. branches and brush thereot: together with any diseased wood of any
diseased shade trees located on the premises, ii'om the premises to an
authorized disposal or chipping site.
Background
. At the August 29, 2()()5 City Councilmceting, City Council adopted a new Shade lree
Ordinance for the City. In 200(), City staff has followed the reljuirements set-forth ill the nevv
llrdlllance and reccntly sent final notices to three property oWllers requesting their assistance with
illl' renlovai or pri\'ale trees that have been arJlicieu with Dutch eim disease.
According ll) Chapter 710.12 Subd. 11 of the City Code: "In the event the owner t~liJs or refuses
to abate the nuisances as so required, then the forester shall upon order from the Counci I, abate
the nuisance by cutting down diseased shade trees and removing all parts, branchcs and brush
thereof, together with any diseased wood of any diseased shade trees located 0/1 the premises,
rrom the premises to an authorized disposal or chipping site. The cost of the City of Arden Hills
ahating the nuisance shall be billed to the owner or occupant of the premises upon which the
nuisances existed:"
City staJTis recommcnding City Council approval to remove the diseased trees from the
(lJllowing resid('nt properties:
. ]l)()] Stowe A venue;
. 192() Stowe A wnlle:
. ]870 Glenpaul A venue.
For your re\'iew. City statlhas attached copics of lettcrs and othcr supplemental inJ()rmation that
were mailed to the property o\vners during the notification process tor removing the diseased
trees.
.
· i\ktro-inet.us...\rdL'nllills'Admin\Assistant City Administrator\\kmo's and l.ettL'l"s\2006\J)iseJsL'd Tree RL'moval-
Oct i\kmo.DOC
.
Recommendation .
City Council approval of a motion to order the removal of the diseased trees by lhe City foresler
at 1901 Stowe A venue, 1926 Stowc A venue, and 1870 G1cnpaul A venue and abate the nuisance
by cutting down diseascd shade trees and removing all pm1s, branches and brush thcreol:
together with any diseased wood of any diseased shade trces located on thc premises, from the
premises to an authorized disposal or chipping site.
.
.
. CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO, 365
AN ORDINANCE RELATfNG TO PROTECTION OF SHADE TREES
'fhe Ardcn Hills City Council ordains that Section 710. 12 and its sub-divisions is hereby addcd
to the Arden Hills Municipal Code, to read as {allows; and Section 710. I I and its subdivisions
are hereby repealed.
Seetion 710.12 Protection of Shade Trees
Subd. 1 Declaration of Policy. The City Council has determined that the health of oak and elm
trecs. hereinat1er sometimes collectively referred to as "shade trees:' within the municipal limits
are thrl'atened by fatal tree diseases commonly known as "Oak Wilt Disease" and "Dutch Elm
Disease" respectively. hereinafter sometimes collectively referred to as "shade tree diseases." It
has furthcr determined that the loss of shade trees growing upon public and private property
would substantially deprcciate the value of property within the City and impair the safety, good
order, gencral welfare and convenicnce of the public. Accordingly, it is hereby declared to be
the intention of the Council to control and prevent the spread of shade tree diseases and other
. epidemic diseascs, by enacting this subsection for that purpose.
Subd. 2 Penalties. Any person violating the provisions of this subseetion shall be guilty of a
misdemcanor and, upon conviction thereof: shall be punished by a fine, imprisonment or both,
not (0 exceed the maximums provided by state law for a misdemeanor. Each day following the
date on which the person was to have removed any diseased shadc trce or wood as specified in
written notice given pursuant to the provisions of this subscction, the person has allowed the tree
to rcmain on his or her propcrty, or has allowed the parts or brush thcre from to remain on his or
her property, shall constitute a separate violation.
Subd, 3 Forester. The position of city lorestcr is hereby continued and thc powers and duties of
the officer are hereby confelTed upon the person as designatcd from time to time by the mayor
\vith the COllCUlTence of the CounciL It shall be the duty of the forester to coordinate, under the
direction and control of the CounciL all activities of the City relating to thc control and
prevcntion of shade tree diseases. He or she shall recommend to the Council the dctails of a
program lor the control and prevention of the diseases and perlonll the duties incident to such a
program as adopted by the Council. Inspections may be performed by a designatcd trce
inspector( s).
Subd.4 Intcrference Prohibited. It shall be unlawful for any person to prevent, delay or interfere
with the lorester or his or her tree inspector(s) or designee while they are engaged in the
performance of duties imposed by this subsection.
.
Subd. 5. Epidemic Disease Program. It is the intention of the City Council to conduct a program .
of pest control pursuant to the authority granted by Minnesota statues section 18G.16, as
amended, directed at the control and elimination of Dutch elm disease, oak wilt disease, and
elimination of other tree diseases and is undertaken at the recommendation of the Minnesota
Commissioner of Agriculturc.
Subd.6 Nuisances Declared.
A. The following are hereby declared to be public nuisances whenever and wherever
they may be found within the City:
1. Any elm tree or part thereof infected to any degree with the Dutch elm
disease fungus Ceratocystis Ulmi (Buisman) Moreau or which harbors any
of the elm bark beetles Scolytus Multistriatus (Marsham) or Hylurgopinus
Rufipes (Eichhoff);
2. Any dead elm tree or part thereof, including stems, branches, stumps,
firewood or other elm material from which the bark has not been rcmoved
and burned or sprayed with an effective clm bark beetle insecticide; and
3. Any northern red oak (Quercus rubra, Quercus el1ipsoidalis, and Q.
palustris), or part thereof: infected to any degree with the oakwilt disease,
Ceratocystis fagacearum.
4. Any living or standing white oak (Quercus alba), bur oak (Quercus
macrocarpa), and swamp white oak (Quercus bicolor), that poses a threat .
of transmission of the oak wilt disease to other trees.
5. Rcd oak species deemed by the City forester or designated tree inspector
to be a potentially diseased spore producing tree (PSPT) must be removed
belore March 15th of the year following complete tree wilt. Any removed
rcd oak tree should be disposed of at an approved wood utilization site or
properly treated, i.e. main stems cut into firewood length sections, split if
appropriate, stacked and covered in clear plastic with the edges sealed at
the ground line to prevent vector entry or escape.
6. Other shade trees with epidemic diseases or epidemic insect infcstations.
7. Any trce considercd in the opinion of the City Forester to pose eminent
danger to life or property or to adjoining properties. Trees of such
condition will be determined hazardous as defined in Chapter 600.03
Subd. 9 of the City Code.
Subd. 7 Nuisances Prohibited. It is unlawful for any person to penllit the spread of a public
nuisance as defined in this chapter across his or her property lines in any specified control areas
as established by the city. Such nuisances shall be abated in a manner prescribed in this chapter.
Subd. 8 Inspection by Certified Tree Inspector.
A. Thc forester shall engage one or more persons, each of whom shall have been
issued a certificate from the Milmesota Department of Agriculture pursuant to
M.S. ~ 18G.126 Subdivision 10, as amended from time to time, ccrtifying that he .
\
.
. or she is a qualified or certified tree inspector, for the purposes of inspecting any
public or private propcrties, upon prior notification, to detect shade trecs
harboring shade tree diseases, which inspector(s) shall act as the duly authorized
agent(s) of thc forestcr. Nothing hercin shall preclude the forester from being
certified by the State Department of Agriculture as a qualified trce inspector and
acting as such on behalf of the City.
B. Thc tree inspector(s) shall inspcct all premises and places, both public and private,
within the City as often as is practicable to detect and mark the location of all
shade trees infccted with shade trce diseases and rcport the results of the
inspections to the forester immediately after each inspection has becn conducted.
The torestcr, or the tree inspector(s), may send appropriatc specimens or samples
to the State Department of Agriculture for analysis, or take such other steps for
diagnosis as may he rccommended by thc Dcpartment. In addition to the
loregoing inspections, it shall be the duty of the tree inspector(s) to investigate all
reportcd incidents of infestation by Dutch elm fungus or elm bark bectles or any
other manifestations of shade tree diseascs.
C. A propcrty owner or contractor who becomes aware of any tree infestation within
the City shall notify the City Forester within seven (7) days.
D. The City f()fcster and tree inspector(s) shall havc the right to enter upon all private
premises within the City at any reasonable time for thc pllIvose of carrying out the
. duties assigned to them under this subsection, including inspection, treatment,
cutting, burning or removing of diseased shade trccs.
Subd. <) Notices to Property Owners.
1\. After each inspection and investigation, whcnever the J()rester or the trcc
inspector(s) has found with a reasonable certainty that a shadc tree or any wood
that harbors shade tree disease to such an extent that the samc constitutes a thrcat
of infestation of shade trees in proximity thereto, the tree inspcctor(s) shall mark
the diseased shade trees or wood or both as the case may be in a visible manner
and notify cach owner of real estate within the City whereon the diseased shade
trees or wood, or both as the case may bc, are located, which noticc shall contain
the inspection intomlation with rcspect to diseased shade trees upon thc property
and shall further advise that, in accordance with the provisions of this subsection,
the owner is required to remove the trees or wood, or both as the case may be,
\vitllin (10) days for elm trecs and (30) days tor oak trees and other trees species
from thc date of the letter being sent to the property owner.:. The notices shall be
sent by certitied mail with return receipt requested to the last known address of
the owner. In thc event that the certified mail is not delivered, mailing by
ordinary mail to the addrcss shall be deemed sufficicnt notice.
B. The notices to be sent undcr the provisions of this subdivision shall be sent to the
. occupant of premises upon which the diseased shade trees or wood, or both as the
I
case may be, are located, if those premises are occupied, and also to thc owncr of .
the prcmises, if the owner has an address different from the subject premises and
the address is disclosed by the records of the county department of property
taxation. Reasonable inquiry by the forester or the tree inspector(s) shall be
sufficient to meet this requirement, and telephone inquiry of thc officc of the
county department of property taxation shall be deemed reasonable inquiry for the
purpose of ascertaining the addresses. If the subject premises are unoecupied,
then mailing to the address of the owner as shown by the rccords of the county
department of property taxation sha1l be deemed sufficient.
C The notice shall inform the property owner of his or hcr right to request the City's
trce removal contractor or to remove the tree( s) on his/her own accord. The
notice sha1l provide the estimated cost of this service, which shall be billed back
to thc owncr.
D. No person shall allow, permit the spread of: or fail to abate a public nuisance as
defined in this code. Such nuisances shall bc abated in the manncr prescribed in
this code.
Subd. 10 Removal ofDiseascd Shade Trees.
/\.. An owner of real estate in the City who is notified of the existence on his or hcr
propcrty of shade trees or wood therefrom, or both as the case may be, harboring
shade tree disease shall within the time specified in the writtcn notice cut down or .
have cut down each of the diseased trees, remove or have removed all parts,
branches and brush there from, and transport or have transported all the parts,
branches and brush from thc diseased trees and any diseased wood from the
premises to an authorized disposal or chipping site. With respcct to the
transportation of wood from diseased elms, it shall be unlawful for any person to
transport within the City any bark-bearing elm wood.
B. The City Forester shall enforce the treatmcnt of nuisance by requiring the
pcrformance of onc or more of the following disease control methods listed in
subsection C in ordcr to dcstroy and prevent the spread of epidemic diseased of
shade trees, including, but not limited 10, Dutch elm discase or oak wilt disease.
Such abatement may be dcsignated by the Minnesota Commissioner of
Agriculture or the University of Minnesota.
C. The f()lIowing abatement procedures are recommcnded by the City of Arden
Hills:
1. Root graft barrier installation at least 60 inches in the soil to isolate the
diseased trees;
2. Removal of trces;
'"I Stump grinding;
.).
.
,
. 4. Buming, chipping, debarking or properly eovering and sealing the
potentially hazardous wood and/or stumps.
D. To prevent root graft transmission of tree related diseases, a barrier must be
creatcd betwecn diseased and healthy trees, either by cutting the root systcm with
a 54-inch blade or longer by using a vibratory cable plow, or by digging a trench
to a minimum depth of 60 inches in the soil surrounding the diseascd trees. Such
abatement procedures will be carried out in accordance with currcnt technical and
expert opmlons and plans as designated by thc State Commissioner of
Agriculture.
E. In addition the owner may poison or have poisoned the stumps of trees diseased
with oak wilt and shall debark or have debarked to the ground line the stumps of
trces diseased with Dutch elm diseasc in such manner as may be approved by the
forester.
Subd. 11 Abatement by City. In the event the owner fails or refuses to abate the nuisances
as so required, then the forester shall upon orders from the Council, abate the nuisance by
cutting down diseased shade trees and removing all parts, branches and brush thereof,
together with any diseased wood of any diseased shade trees located on the premises, from
the premises to an authorized disposal or chipping site. The cost of the City's abating the
nuisance shall be billed to the owner or occupant of tbe premises upon which the nuisances
existed.
. Subd. 12 Assessment for Nuisance Abatement. If the owner or occupant fails to pay the
bill, as provided for in Subd. 9. within thirty (30) days of the date thereof. the Council may
then assess the amount due, plus interest. against the property as a special assessment
under 1VI.S. Ch. 429.101 (429.10-).-as amended from time to time, inst~lIlments of which
assessment shall in no event be payable over a period exceeding five (5) years from the date
the same have been levied. On or before October 1 of each year, the city administrator
shall list the total unpaid charges for each such abatement against each separate lot or
parcel to which the same is attributable. Thereafter, the charges may then be spread by
the Council as a special assessment against the property benefited by the abatement, and
the assessment certified to the county as provided by law.
Subd. 13 Request for Laboratory Testing. Any owncr of real estatc in the City who receives a
notice as provided in Subd. 7 to thc effect that shade trees or wood, or both as the case may be,
011 his or her property harbor shade tree disease and must be rcmoved within the time specilicd in
thc noticc, may requcst the forester to obtain a laboratory test of one or more of the trecs. The
req ucst must be made no later than the datc on which the trees or diseased \-vood are to be
removed from the premises, as specified in the written notice from the City to the owner as
provided herein, by written notice from the owner to the forester sent by ccrtified mail with
return reccipt requcsted. Upon receipt of the request, the forester shall promptly engage the
services of the State Department of Agriculture or a qualified laboratory to makc analyses of
appropriate specimens or samples of the allegedly discased shade trees. If thc analyscs confiml
. the original diagnosis that the shade trees are infected or the wood thereof diseased, or both
whichevcr the case may be, the requesting owner shall pay aU expenses and charges inculTed for .
the analyses by the City, If the test discloses that the trees or wood are not so diseased, the City
shall bear all the costs and the forester shall remove the trees or wood from the list of diseased
trees. If the test continns the original diagnosis that the trees or wood or both as the case may be,
arc diseased, notice thereof shall be sent the owner by the forester, and the owner shall remove
the diseased trees or wood or both as the ease may be, within one week after receipt of the
notice.
Subd. 14 Spraying or Treatment of Shade Trees.
A. Whenevcr the forester determines that any shade tree or shade tree wood within
the City is infected with shade tree disease, he or she may spray or treat all nearby
high value shade trees by such chemical or mechanical means as will be effective
to prcvent as fully as possible the spread of shade tree disease thereto, The
forester may also cause the diseased shade trces or wood to be sprayed or treated
by chemical or mechanical means so as likewise to control the possible spread of
shade tree disease to neighboring, high value shade trees. Such procedure shall be
carried out in accordance with CUlTent technical and expe11 opinions and plans of
the State Department of Agriculture and under the supervision of the Department
whenever possible.
B. As deternlined necessary by the City Forester, the City may utilize chemical
means of treatment. If chemical treatments are deemed necessary, thc cost for .
this service shall be borne by the City: The costs of the mcchanical means of
treatment shall be borne by the owncr or occupant of the premises, the shade trees
upon which have been mechanically treated by the City. The owner or occupant
of the premises shall be billed the costs of the mechanical treatmcnt, and in the
event of nonpayment of the bill within thi11y (30) days of the date thereof, the
Council may then assess the amount due, plus intercst, in thc manner provided in
Subd. 10.
C. The forester shall notify, in the manncr provided in Subd. 9, each owner or
occupant of real estate within the City of the date after which shade trees on his or
her propcrty shall be mechanically treated, which date shall not be less than five
(5) days from the date of mailing the notice.
Subd 15. Transportation of Epidemic Diseased Wood. It is unlawful for any person to transport
within the City any diseased wood that is deternlined to be hazardous, as described in Subd. 6.
Subd 16. Public Trcc Care. The City has the right to plant, prune, maintain, rcmove or pcrform
any other arboricultural practices as necessary on all publie property including the strcet right-of-
way to ensure public safcty and to preserve or enhance the symmetry and beauty of such public
grounds.
Subd 17. Abuse or Mutilation of Public Trees. Unless specifically authorized by the City .
Forester, no person shall intentionally damage, cut, carve, transplant, remove any tree, attach any
. rope. wire, nails, advertising poster, or other contrivance to any tree. allow any gaseous liquid or
solid substance which is harmful to come in contact with any tree, or set fire or permit any fire to
hum when the heat could injure any portion of any tree, or top a tree by severely cutting back the
tree canopy to a stub.
Subd 18. Violation of Penalty. Any person, fiml or cooperation who violates any section of this
chapter shall be guilty of a misdemeanor and, upon conviction, thereof~ shall be subject to a
misdemeanor penalty as then by defined by Milmesota law. Additionally, the City may exercise
any civil remedy available under Minnesota law for the enforce of this code including civil
action, mandamus, injunctive relief, declaratory action, or the levying of assessments.
Adoption Date.. Passed by the City Council of the City of Arden Hills on the 29th day of
August. 2005.
Effective Dat~. This ordinanee shall become effective the day following its publication in the
City's official newspaper.
Publication Date. Published on the ih Day of September, 2005.
.
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---.-'-.' .------- --.-- ...--.----.-.. - --- -.-----. -.--- - .---.. ----..
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Property Address: lCofo/ S TovJ<:' Map Reference:
_ ~r~~e~ty_~~\:n~r~_ '~~~~'~V'~ ~ L ~~.~~ _~\-C~K~~~___ 1_.=-__=_ ~=J~-:-__=__ _._ 'l\~}:-IILLS
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. OAK WILT DUTCH ELM
ber of trees with Oak Wilt______ Number of trees with Dutch Elm: .______L_..
Root Barrier Control I Removal Estimate: --.!.!l.112.~.~_.. E€:1'/ -L
[J Root barrier in not necessary for your tree(s). Diameter (inches) : ""z. 0..
____ __n _ ___.._ ______._
[J Root barrier is necessary tor your tree(s)_ Notification Date: _.__n_._... ___ _. ._______...
o Mechanical (trenching) is an acceptable method for the Notice Date: :J.:_'Z!i:Ci2__ Inspection Date: __ 7 -.!...'1~ !!....'"
I property owner to utilize in stopping the transmission of I
I
I fungus through root grafts. I _____._.... '.' ._. ____ n_. _.__n .._____
-- .-..- n_ _.._ ___._ _._ __ __ .___.____n __. __n __no _.
Sporulation Control ,-.--.-- --- - .-.-- -. - - -.. -- -- ---.... .._..__...n. '-. - ---.- --'1
[J Diseased tree(s) must be cut down and the disposed of by I ILLEGAL WOOD PILE NOTICE
I
burying, chipping, or debarking the wood. I Brush/Woodpile Removal Estimatc:______.._ _____..
. ... Diseased tree(s) may be cut down and split into tire log
[J lengths. (Logs should not exceed 24 inches in length an Notice Date: --- --- -- - Inspection Date: __ ._..___ _ .
should be split into quarter sections.) '--.--.- --. --. .-- ---
Removal Estimate: ,
.-- -.._--- .--.- i__ __._ .___._ .n_. _.n_ .__. __ _.__ _ ._.._____ __. _
I I n_.._.__ __ ____. ._. ___ . - -----....-. ----.. on_ --- -1
i Diameter (inches): I>ANGEROUS TREF: NOTICE
-- -"-'---. ..- J I
Notice Date: --.-- --.--- - Inspection Date: ____._._ Notice Date: Inspection Date:
----...---- ____ __'. _n___
--.-- ------ -.- ---....- --. ._-. - .. --.- ---.--.- -. - --... .----
'.- ..----.-.---- -- __ ___ _.._n ._.._ __ ___ __ _. -.- '__._ _n_____ _. _ 1_ ____. __ - __ ___. _.___n_n ___ ____ _. '._ __. . .___ J
.
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DUTCH ELM DISEASE OFFICIAL NOTICE
.July 25, 2006
.John Stickney
Linda Stickney
1901 Stowe Avenue
Arden I-lills, MN 55112
Dear Property Owner:
The City of Arden Hills, under City Code Section 71 0.12, opcrates a program for Shade Tree Disease
Control. This program includes inspccting elm and oak trecs for disease disruption, root b>rafts, and the
removal and proper disposal of diseased trees and wood. According to the City Tree Inspector, an
incident of Dutch Elm Disease was found on your property. .
The removal of the diseased or dying tree(s) is the responsibility of the property owner. The affected
trees are marked with a red paint stripe. The property owner has ten days to remove the trce(s) before
the City Tree Inspector will re-inspect the property. Thc entire tree should be removed from the
property. Any remaining wood must bc debarked. If the tree(s) is not rcmoved within this timeframe,
the City may authorize its contractor to start the rcmoval process. The total cost of the removal will be
billed or assessed to the property owner.
If you have any questions or concerns, regarding the diagnosis of your diseased tree(s), removal cost or
any other matter concerning trce removal, please contact me at 651-634-5120.
Thank you for your cooperation with this matter.
Sinccrely yours,
D~ w~vJ2 ; '}:'L....;f~ 'J'>----....
~~.~
J _
Dave Winkel Scott Frcybcrgcr
City Tree Inspector City Tree Inspcctor
.
~
..-AI~~J:-IILLS
DUTCH ELM NOTICE
Property Owner: John Stickney, Linda Stickney
Property Address: 190 I Stowe A venue
Notification Datc: July 25, 2006
..--.... ----..'"----"--- _..---.~_.. -- ._--.._---- --." -.-----0____-...----.-----
A City trec inspcction of your property was reccntly completed. Thc inspcction revealed that you have
one tree(s) on your property that have Dutch Elm Discase. The tree(s) have been clearly marked with
a red paint stripe. The City's intention for this prof,'Tam is to proactivcly reducc thc spread of the
discase through the City of Ardcn Hills.
Tree Removal Options for the Property Owner
. Property owner rcmoves or contracts out the tree rcmoval at his/her own expensc.
. Property owncr requests to have thc City's contractor remove the tree at his/hcr own
expense. Please contact City Hall at 651-634-5120 for morc infornlation regarding this
option. *
Arden Hills residents may request that a laboratory tcst be completcd on one or morc trces that have
becn marked for removal. The propcrty owncr must request in writing to the City that thc trce(s) be
.tested no later than the date on which thc tree(s) or diseased wood is scheduled to be rcmoved from the
premise. All laboratory tree tcsting will be completed by thc Minnesota Dcpartment of Agriculture or
a qualified laboratory. If the testing con fimls the original diagnosis that the trce is infected with a
shade tree disease, thc property owner \Vi II bc responsible for all expenscs incurrcd for the analysis
completed by thc City. If the test discloses that the trec or wood was not diseased, thc City shall bear
thc entire laboratory tcsting costs and thc tree(s) will be removed from the diseased trce listing.
All marked diseased trces must be rcmoved by the propcl1y owncr within ten days after receiving a
certified letter from the City that thc tree(s) must be removed. All propcrties will be re-inspected after
the property owner has been noti tied by the City, I f the tree(s) is not removed within 30 days the
noticc date, the City of Arden Hills will initiate thc removal and disposal of all standing, marked,
diseased trces and the total costs will be billed or assessed to the property owner.
Tree/Stump Removal Cost Estimate
*The preliminary cost estimate for removal of stump(s) and trcc(s) on your property is:
Removal of Tree(s) and Stump(s): $910.00
Diameter (inches): ~
PLEASE BE ADVISED THAT THIS PRICING IS ONLY AN ESTIMATE AND IS NOT
.GUARANTEED BY THE CITY OF ARDEN HILLS.
DUE TO TIlE LOCATION OF TIJI( TREES, THE CONTRACTOR MAY NOT BE ABLE TO
REMOVE THE STUMP FROl\'l YOUR PROPERTY.
.
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SENDER: COMPLETE THIS SECT/ON COMPLETE THIS SECTION ON DELIVERY
. Complete items 1, 2, and 3. Also complete A. Signature
item 4 if Restricted Delivery is desired. X o Agent
. Print your name and address on the reverse o Addressee
so that we can return the card to you. B. Received by ( Printed Name) I C. Date of Delivery
. Attach this card to the back of the mailpiece,
or on the front if space permits.
D. Is delivery address different from item 1? DYes
1. Article Addressed to: if YES, enter delivery address below: ONo
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John Stidgrey
f ,inJa Sti~'ney
190 I StoWll A vellue 3. ~rvice Type .
Arden Hil~MN 5.5112 ~rtifled Mail o Express Mail
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o Insured;Mail o .0.0.
4. Restricted Delivery? (Extra Fee) DYes
2. Article Number 000 /~7o OtJdO ~ 5b~
(TranSfer from service label)
PS Form 3811, Auaust 2001 Domestic Return Receiot :>AC:PRI..IJ:l-F-1R.1ll
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. ~~JIILLS
- --.. ---.---.. - --- -- - ----- - ____ __u_ - -. ----.---. - "--.-.---. --- -- .---...-"--. -- ----..------..--.-..- --
Durell ELl\l DISEASE OFFICIAL NOTICE
.J Illy 25, 2006 --rh 1:S nt,he t' tC(tS r etU(Aect -lu U!> ma (~ec{
kLlv\ cl[l\~\fd '. We ore maJ1n(j Ct. s-er.cnd 0. .Jk 11,--pl-
.John Stickney .\t \'1'\0..\ \ '11\1 's> v'\oh'ce +0 l.,JCLA. (? IltJ/olt)
!'jnd~ Sti{:~~ney
1901 Stowe Ayenue
Arden Hills, l\'IN 55112
Dear Property Owner:
Thc City or Ardcn Hills, under City ('ode Section 710.12, operates a program for Shade Tree Disease
Control. This program includes inspccting dm and oak trees for disease dismptioll, root grafts, and the
rcmoval and proper disposal of diseased trees and wood. According to the City Tree Inspector, an
incident of Dutch 1:lm Disease \Vas f()l!nd on your property.
.The removal of the diseased or dying tree(s) is the responsibility of the property owner. The a/Tected
trees arc marked with a red paint stripe. The property owncr has ten days to remove the trcc(s) beforc
the City Tree Inspector will rc-inspec! the property. The entire tree should be removed from the
property. Any rcmaining wood must be deharked. frthe trce(s) is not rcmoved within this timeframe,
the City may authorize its contractor to start the removal process. The total eost of the removal will bc
hi lied or assessed to the property owner.
ff YOlI have any questions or concerns. regarding the diagnosis of your diseased trce(s), removal cost or
any ot};Ci' n:aucr conccrnint; tr(;c f-:/no-,',d, IJkasc cOiiiact me at 651-634-5120.
Thank you l()r your cooperation with this matter.
Sincerely yours,
D~ W~~ i +f~j{~/r----
A--t.irC\
Dave Winkel Scott Freybcrgcr
City Tree Inspcctor City Tree Inspector
.
(:ily of Ankn Hills . 12-t:; Wt'~l lIi!-:ll\\a\ tJh . Arden Hills, I\IN . S:;lll-57.B
- -. --.- -- .----- ---- --. - --- - -.-- -- .---- --...-...-... -- --- -. -....-_______. .__ __n___. ".____ . ___.___
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____._._ - __ - ___0. _ _ ____ ,_ ..____.__._ __" ___"_____
IHJTC'H ELI\II)ISEASE OFFICIAL NOTICE
.July 25, 2006 -fh,:~ A,-,hct' LtYtS yehH(\fJ -It, u.> marlect
'll \'\ Cl(U~H'ct '. W.e (lre ma ~-(11(1 a ~{('.c(0. O,UfIKpl-
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L~m!~ S!~d;ucy
19tH Stowe A \'eIlIH'
Arden Hills, MN 55112
Dear Propert y Owner:
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(Endorsemf~nf Requir<:>d)
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Total Postage & Fees ..~_Il...k._Ll __..'
ReCipje'j(;}~~S~k'n~:)~ ., ';:;/f,:ib;-;n:';Ie~1 J~lm S:i~kncy v? ;J
Street. I.inda Stickney Lmda StlCkJ1CY ~ _ .
190\ Stowe Avenue 1901 Stowe Avenue
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RETURN TO SENDER
UNCLAJ:HED
UNADLC TO FORWARD
Be: 55;1,;1,2540099 *;1,2ii-OOj,~~
'S'S \. \. 2.+ 7 e.2.~ - 9~:1 :~~OO L!,I"I,III"II'lJl!"!rJ.I.I"I"III",lllI,I,I,,I.L
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CIty I ree Inspector City Tree Inspector
.
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NOTICE OF ABATEI\-1ENT BY THE CITY OF ARDEN HILLS
October 3, 2006
Mr. John Stickney
Ms. Linda Stickney
1 <)0 I Stowe A venue
Arden Hills, MN 55112
Dcar Property Owner:
The City of Arden Hills, under City Codc Section 710.12, operates a program for Shade Tree
Disease Control. This program includes inspecting elm and oak trees for diseasc disruption, root
grafts, and the removal of and proper disposal of diseased trees and wood. It is the
responsibility of the home owner to remove the diseased or dying tree(s) from their
property with in ten (10) days of the notice date.
. According to thc City Trce Inspector, an incident of Dutch Elm Disease or Oak Wilt Disease was
found on your property. A diseased trce notice, dated Julv 25. 2006 was sent as certified, rctum
receipt mail to you infonning you ofthe diseased trec(s) and the action(s) required to resolve this
situation. As of today, it has been.Jl days since the notification date.
Section 710.12. Subdi vision 12 states that "in Ihe cvent the owner fails or refuses to abate the
nuisanccs as so required, then the forestcr shall upon orders from the Council, abate the nuisance
by cutting down diseased shade trces and removing all pm1s, branches and brush thereof:
together with any diseased wood of any diseased shade trees located on the premises, from the
premises to an authorized disposal or chipping site. The cost orthe City's abating the nuisance
shall be billed to thc owner or occupant o[the premises upon which the nuisances existcd."
If the diseased Irce(s) is not removed by Monday, October 16, 2006, a request to proceed with
abatement will bc brought 10 the City Council for approval on October 30,2006.
Sinccrely,
D~ w~vJl I
{ }:~r{Y~
.~..~
J,
Dave Winkel Scott Frcybergcr
City Trec Inspector City Tree Inspector
Enc:
. Municipal Code Section 710.12, Protection of Shade Tree
U.S. Postal service
CERTIFIED MAIL RECEIPT
(Domestic Mail Only; No Insurance Coverage Provided)
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.
.
_'_...__u --.--.-. .--.. - --..-- -- -....---...- - -- -'--'-. .-- --- - '_.. __ _.__.n .____. '_ _ _ __ -. .---- --..-. -.---.-.--. --.-- - ..-- -.- '---'--". - . -.-. ---
4v<:. __._ _n _____/ ~
Pc()pertyAddress: _.L.:.1_~ (,., ___..'::>_Tow<.. Map Reference:
. Property Owner: T=\ebfrrl(~ ~ 'k'L J~H
~: :Joh~A\\e~__._.___ ~-='~_:= 1= _ --. .-=.-~- _ EN __ ILLS
- ._.__ _n._ ..____ _.___. _ .___. __ u._ ---- .-- ---- - --.-.-.-.----.- "- --- .---- .- ---- '--. .-- ..- --- .-- .----,.- - -.- -.-.
- --'--. '-- - -.- --..-.- - - .- -"'-..- - ...- -'-...- ----- -....- -- -. j .- ----- ..--- -'--"-"-'-"-._._..._ ___u_. __._ _._.. m___ _ _ - ---
. OAK 'YILT DUTCH 1<:1,1\1
I
I
er of trees with Oak Wilt: ) Number of trees with Dutch Elm: ___L ._
--- --.- -- .J1~ 00 C '+Z
Root Harder Control I Removal Estimate: _ _ _, O. __ ____<.f I Tt2.f;E
D Root barrier in not necessary for your tree(s). I Diameter (inches) : 7..~
I . --___.. __ ._'_. '___'_'_'__
1::1 Root harrier is necessary f(lr your tree(s). I Notification Date:
-.- -- --._.___.__n_..___
[J Mechanical (trenching) is an acceptable method for the Notice Date: 2/~SIIX~- Inspection Date: .~7_:.ij..:....q(.,
property O\"lner to utilize in stopping the transmIssion of
fungus through root grafts. "'-.'-'-"'--- -'---'- '-'--.' --
---. -.-.- ._.n __ n___ ._ "'_._.__ .__._ __ . _ _n_ _ _.___.__ _ .._...__.__.
Sporulation Control _n___. --- ---.-. '-.- '- '--. -- -.-----.---. - I
f .--- ILLEGAL WOOD PILE NOTICE
[] Diseased tree(s) mtlst be cut down and the disposed of by i
hurying, chipping, or debarking the wood. I Hrush/Woodpile Removal Estimate:__________. '__..__
D Diseased tree(s) may bc etlt dovm and split mto lire log
I Notice Date: Inspection Date: --____..___n_
lengths. (Logs should not nceed 24 inches in length an .----. --- '---.
should be split into quarter sections.) )
I .-.-----.-- --- -.--- ._---
I
Removal Estimate: I
.- -.- -----._- - ---'-- i_.__ _ .. ...-.- ----.----.-- ---.. ---..-. .- ...- --'-. -.. - ..--. .- -
----.. -- --.--. --.----.--.. ----- -.--.----.--
Diameter (inches): '--"-.-- - --- DANGEROUS TREE NOTICE
Notice Date: ---- - .. '--. - -.-- Inspection Date: _._____ ..__ Notice Date: Inspection Date: _.______ __'___.
'-.- --'-'-.--.
'_'___._. '_u__.__... ...---....-. --- .--..- - ------..-----
- --.-- - --. .--. - -. --.-..- ..--.... - ---- -- -'--. -- ..--- - - j .-. - - ---. --. - -. __.__ __.n._ '___ ----- . --------...--.- .--. -------. .--
.
.
.
DUTCH ELM DISEASE OFFICIAL NOTICE
July 25, 2006
Rebecca Allen
.Jobn Allell
1926 Stowe Avenue
Arden Hills, 1\1N 55112
Dear Property Owner:
The City of Arden Hills. under City Code Section 710.12, operates a program for Shade Tree Disease
Control. This program includes inspecting elm and oak trees for disease dismption, root grafts, and the
rcmoval and proper disposal of diseased trees and wood, According to the City Tree Inspector, an
incident of Dutch Elm Disease was found on your property. .
The rcmoval of the diseased or dying tree(s) is the responsibility of the property owner. The affected
trees are marked with a red paint stripe. The property owner has ten days to remove the tree(s) before
the City Tree Inspector will re-inspect the propcrty. The entire tree should be removed from the
property. Any remaining wood must be debarked. If the tree(s) is not rcmoved within this timeframe,
the City may authorize its contractor to start the removal process. The total cost of the removal will be
billed or assessed to the propcrty owner.
[f you have any qucstions or concerns, regarding the diagnosis of your discased tree(s), removal cost or
any other mattcr concerning tree removal, please contact me at 651-634-5120.
Thank you for your cooperation with this matter.
Sincerely yours,
D~ W~~ I 1:~fr-i/r---
~~,~
,/ .
Dave Winkel Scott Freyberger
City Tree Inspector City Trec Inspector
.
~
~HILLS
DUTCH ELM NOTICE
Property Owner: Rebecca Allen, John Allen
Property Address: 1926 Stowe A venue
Notification Date: .July 25, 2006
-.--.. - - "-.... -._-----_._--... .-.. "------...------.-. --- -----..------. ..-.-.......-.------ - --..---.--.---------
A City trce inspection of your property was recently completed. The inspection revealed that you have
one tree(s) on your propcrty that have Dutch Elm Disease. The tree(s) have been clearly marked with
a red paint stripe. The City's intention for this program is to proactivcly reducc the spread of the
disease through thc City of Arden Hills.
Tree Removal Ol>tions for the Property Owner
. Property owner removes or contracts out the tree removal at his/her own expensc.
. Property owner rcquests to have the City's contractor remove the trec at his/her own
cxpense. Please contact City Hall at 65 I -634-5120 for more information regarding this
option. *
Arden Hills rcsidents may requcst that a laboratory test be completed on one or more trees that have
becn marked for removal. The property owner must request in writing to the City that the tree(s) be
. testel~ no latcr than the date on \~hich ~he trec(s) or diseased wo~d is schcduled to be remov:d from thc
premIse. All laboratory trce testmg will be completed by the Mmnesota Department of Agnculture or
a qualificd laboratory. If the testing confim1s the original diagnosis that the tree is infccted with a
shadc tree diseasc, the property owner will be responsible for all expenses incurrcd for the analysis
completed by the City. If the test discloses that the tree or wood was not diseascd, the City shall bear
the entirc laboratory testing costs and the tree(s) will be removed from the diseased trce listing.
All marked discascd trees must be removed by the property owner within ten days after receiving a
certificd letter from the City that the tree(s) must be removed. All properties will be re-inspected after
the property owner has been notified by Ihe City. If the tree(s) is not removed within 30 days the
notice datc, the City of Arden Hills will initiate the removal and disposal of all standing, marked,
diseased trees and the total costs will be billed or assessed to the property owner.
Tree/Stump Removal Cost Estimate
*Thc preliminary cost cstimate for removal of stump(s) and tree(s) on your property is:
Removal of Tree(s) ~lDd Stump(s): $910.00
Diameter (inches): ~
PLEASE BE ADVISED THAT THIS PRICING IS ONLY AN ESTIMA TE ANDIS NOT
.GlJARANTEED BY TH~~ CITY OF ARDEN HILLS.
DUE TO TilE LOCATION OF THE TREES, THE CONTRACTOR MA Y NOT BE ABLE TO
REMOVE THE STUl\lP FROM YOUR PROPERTY.
.
NOTICE OF ABATEMENT BY THE CITY OF ARDEN HILLS
October 3, 200()
Ms. Rcbecca Allen
Mr. John Allen
1916 Slowe A vcnue
Arden Hi lis, MN 55 I 12
Dcar Propcrty Owner:
The City of Arden Hills, under City Code Section 7 10.12, operates a program for Shade Tree
Disease Control. This program includes inspecting elm and oak trees for disease disruption, root
grafts, and the removal of and proper disposal of diseased trees and wood. It is the
responsibility of the home owner to remove the diseased or dying tree(s) from their
property within ten (10) days of the notice date.
According to the City Tree Inspector, an incident of Dutch Elm Diseasc or Oak Wilt Disease was .
found on your property. A diseased tree noticc, dated July 25. 2006 was sent as certified, return
rcccipt mail to you informing you of the diseased tree(s) and the action(s) required to resolve this
situation. Confinllation \vas received from the post office that thc diseased tree noticc was
signed for on Julv 26. 2006. As of today, it has been ~ days since the notification date.
Section 710.12, Subdi vision 12 states that "in the event the owner fails or refuses to abate the
nuisances as so required, thcn the forcster shall upon orders from the Council, abate the nuisance
by cutting down diseascd shade trees and removing all parts, branches and brush thereof,
together with any discased wood of any diseased shade trees located on the premises, from the
premises to an authorized disposal or chipping site. The cost ofthc City's abating the nuisance
shall be billed to the owner or occupant of the premises upon which the nuisances existed."
If the diseased tree(s) is not removed by Monday, October 16,2006, a requcst to proceed with
abatement will bc brought to the City Council for approval on October 30, 2006.
Sincerely,
D~ W~~ I
.~..~ f,~r-f/~
Davc Winkel Scott Freyberger
City Tree Inspector City Tree Inspector
Enc: .
Municipal Code Section 7 J 0.12, Protection of Shade Trce
. Complete items 1, 2, and 3. Also complete o Agent
item 4 if Restricted Delivery is desired.
. Print your name and address on the reverse o Addre~
so that we can return the card to you. C"Date of Dell
. Attach this card to the back of the mailpiece, '2? ~. "/{~'"
or on the front if space permits.
is delive"y address different t"om item 17 DYes
...JJ 1. Articie Addressed ~o: If YES, enter ce:ivery address below: o No
=.r ~\e~ :\;',
.01 _._--~ Ms. 'Re~ Ct..CA.. ~ ! i
UlI ,
,,3q !
Ul Po&~aCJ~ \ !- , MR. 3~1\. A\\.e~
=.r :~.'::!r1If:I=C Cee I ;J ~ ifO
L.I1 :,ie',:- ~ ''"lei 'l'. f:wenLJ.2.
ru I ----, \ q 2...LP S.ro~
Peter', qe~.,pt"e~ \ /. YS ! Here ! 3. ~ce Type
Cl i;::.~dl"'\rC::&;~,';:!r: r-<.eC~;I"":::C., . . i Mdct'\ \t;\ls, Mf\! $\ \ 2- Certified Mail o Express Ma!l
c:J '0' _.-- r-- \ Registered ~eturn Receipt for Mercr-an,
Cl ,:;~~r;~~;;e~;~':~~ ;e~~ l
Cl l./.t,t/; o Insured Mail ,O.D.
I 4. Restricted Delivery? (Extra Fee) DYes
c:J Total t'I_......._... 0 r.......... I ct
I"'- . rrJJ;ier.: I
...JJ ! Recrp. Rebecca Allen I 2. Article Number 7CCD 1(070 COO t:> ':J.6~ ~3 i., 'S
..-'Ii ............................., (Transfer from service label)
f....... John Allen I
. ~~r(.>er ............................j PS Form 3811 , February 2004 Domestic Return Receipt 102595.02.M.
~ [--. 1926Sto\\"eAvenue I ~
L....... d H'll NIN 'i'i 11'1 i ...----------- -___un
Cl I C;ry, ~ AI' en I S, 1 _ - ..
1"'-1 lie Reverse f Instructions
~, ..-- SENDER: COMPLETE THIS SECTION
. Complete items 1, 2, and 3. Also complete
item 4 if Restricted Delivery is desired. '"\ o Agent
. Print your name and address on the reverse o Addressee
so that we can return the card to you. B. Received by ( Printed Name) C. Date of Deliver)
. Attach this card to the back of the mailpiece,
or on the front if space permits. /'
D. Is delivery addl'Jlss di1ferent from item 17 DYes
1. Article Addressed to: If YES, enter deilvery address below: o No
'\ ;: '....1(.".
. ":!P.
Rebc(ca Allen
.r ohn A llCll
1926 Stowe A venue 3. ~ce Type
Arden Hills, \fN :'5/12 Certified Mail j;xpress Mail
o Registered Return Receipt for Merchandise
o Insured Mail o C.O.D.
4. Restricted Delivery? (Extra Fee) DYes
2. Article Number 7~ /(,70 0006 ~~ 5F"'-f"
(Transfer from service label)
PS Form 3811, August 2001 Domestic Return Receipt 2ACPRI-Q3-F.1B.:l
1t1&:rdti'ICt:1...~'JIi!I~,~\&.Jl[~1~1~ ------ ~
Pr;'~<:IY Address: ~,)Q~&JL~Uv<-_ I Map~erer~~:;i-- ~_u I
. Property Owner: 5-<.( /x 0 i\ (\L.&~:. h I .~=~.~:~~4 ~ -.:.~~~:-..I~}iILLS I
--'.--. ........ .--.. '_'_00 . ._.___ .._ ... .I
. -()AK-,vn:r i utJTCH ELI\I-n.um---1
)cr of trees with Oak Wilt: m____ Number of trees \vith Dutch Elm: ..._"L-_ I
~ -00 <:... ^'-..i"- '
Root Barrier COJ1trol i Removal Estimate: ___I) 'l_~5> .... .._.~~11. A ~o -">
o Root barrier in not ne-cessary for your treds)_ ! I Diameter (inches) :___7-(l..)__~~ 7-.____
[J Root barrier is necessary for your tree(s). ! Notification Date: l. - I '\ - O(p :
__n._n._ __no -.-. I
[] Mechanical (trenching) is an acceptable method for the NotICe Date: 7-Z.5-tJP rnspe-ction Date: ... 1 ~...!..~ - o~
property owner to utilize in stopping the transmission of I I
fungus through root grafts. i l._ .n _'_m_. _n. .. __._
SJ>(}J'ulatioJ1 Control I --- .. - --- _n___ - --- m_.___ ...-.' j
o Diseased tree(s) must be cut down and the disposed of by r ILLEGAL WOOD })ILI<: NOTICE I
burying, chipping, or debarking the wood. _
. Brush/WoodpIle Removall,stunate: I
- Diseased treefs) may be- cut dO\vn and split into fire log: .. '. n.. -.-- i
[] lengths. (Logs should not ex.eC'ed 24 inche-s in length an I Notice r )ale: Inspection I )atl':.. .---.--. I
should he split into quarter sections.) I .----.. .----- . ...... ---... I
Removal Estimate:
..--.. ---
. ...-.----...-.-.. -.----.-- .. .------. - .. - .-. --
Diamct" (inches): mn_ . r . -;IANGER()US TKEJ.:N(HIO:-;/,
NotIce Date: ....- InspectIOn Date-: n_______...... i Notice Date:_____. ... Inspectioll Date: .---- -- J
_m_.m oo_----. ---oo I _n_~_..- ..
.
.
.
.
DUTCH ELM DISEASE OFJ?ICIAL NOTICE
.July 25, 2006
Roxann Besch
1870 Glenpaul Avenue
Arden Hills, IVIN 55112
Dear Propel1y Owner:
Thc City of Arden Hills. under City Code Section 710.12, operates a program for Shade Tree Disease
Control. This program includes inspecting elm and oak trees for disease disruption, root grafts, and the
removal and proper disposal of diseased trees and wood. According to the City Trce Inspector, an
incident of Dutch Elm Disease \vas found on your property.
The removal of the diseased or dying tree(s) is the responsibility of the propcrty owncr. The affected .
trees are marked with a red paint stripe. The property owner has ten days to remove the tree(s) before
the City Tree Inspector will re-inspect the property. The entirc tree should be removcd from the
property. .^ny rcmaining \\/ood must be debarked. If the trec(s) is not removed within this timcframe,
the City may authorize its contractor to start the removal process. The total cost ofthe removal will be
billed or asscssed to the property owner.
If you have any questions or concerns, regarding the diagnosis of your diseased tree(s), removal cost or
any other matter concerning tree removal, please contact me at 651-634-5120.
Thank you tlX your cooperation with this matter.
Sincerely yours.
D~ W~~ ) '} A^--:/-? ~r----
,.:\-t..~
.~ ~ ~..
Dave Winkel Scott Freyberger
City Tree Inspector City Tree Inspector
.
. ~.
. DUTCH ELM NOTICE ---A~!-fILLS
Property Owner: Roxallll Besch,
Property Address: 1870 Glellpaul A venue
Noti fication Date: .July 25, 20()(-;
-...---..--...-..- ---- - ----- -- ----.- --- ----.-.-------.--.-.-----.....----.----.--- _._____m_
A City tree inspection of your property was recently completed. The inspection revealed that you have
two tree(s) 011 your property that have Dutch Elm Disease. The tree(s) have been clearly marked with
a red paint stripe. The City's intention I()f this program is to proactivcly reducc the spread of the
discase through the City of Arden Hills.
Tree Removal Options for thl' Propertv Owner
. Property owncr removes or contracts out the tree removal at his/her own expense.
. Propel1y owncr reyuests to have the City's contractor remove the tree at his/her own
expense. Please contact City/-lall at 651-634-5120 for more infornlation regarding this
option. *
Arden Hills residents may request that a laboratory test be completed on one or more trees that have
been marked for removal. The property o\vner must request in writing to the City that the tree(s) be
. teste~ no later than the date on \~hich ~he tree(s) or diseased wo~d is scheduled to be remov~d from the
premise. All laboratory tree testll1g will be completed by the Mmnesota Department of Agneulture or
a yualified laboratory. If the testing confillllS the original diagnosis that the tree is infected with a
shack tree disease, the property owner will be responsible for all expenses incurred for the analysis
completed by the City. If the test discloses that the tree or wood was not diseased, the City shall bear
the entire laboratory testing costs and the tree(s) will be rcmoved tfom the diseased tree listing.
All marked diseased trees must he removed by the property owner within ten days after receiving a
certified letter from the City that the tree(s) must be removed. All properties will be re-inspected after
the property owner has been notified by the City. If the tree(s) is not removed within 30 days the
notice date. the City of Arden H ills will initiate the removal and disposal of al1 standing, marked,
discased trees and the total costs will he billed or assessed to the property owner.
Tree/Stunlll Removal Cost Estimate
*The preliminary cost estimate I(lr removal of stump(s) and trce(s) on YOllr property is:
Removal of Tn.'e(s) and Stump(s): $1,985.00
Diametel" (inches): 29, 42
PLEASE BE ADVISED THAT THIS PRICING IS ONLY AN ESTIMATE AND IS NOT
. GUARANTEED BY THE CIT'l! OF ARDEN HILLS.
DUE TO THE LOCATION OF TilE TREES, THE CONTRACTOR MAY NOT BE ABLE TO
Rf:1\10VE TilE STlJIVIP FROM YOUR PROI)ERTY.
- . . .
.
.
NOTICE OF ABATEMENT BY THE CITY OF ARDEN HILLS
October 3, 2006
Ms. Roxann Besch
1870 Glenpaul A vcnue
Arden Hills, MN 55112
Dear Property Owner:
The City of Arden Hills, under City Code Section 710,12, operates a program for Shade Tree
Discase Control. This program includes inspecting elm and oak trees for diseasc disruption, root
grafts, and thc rcmoval of and proper disposal of diseased trees and wood. It is the
responsibility of the home owner to remove the diseased or dying tree(s) from their
property within ten (10) days of the notice date.
According to the City Tree Inspector, an incident of Dutch Elm Disease or Oak Wilt Disease was
found on your property. A diseased tree notice, dated July 25, 2006 was sent as certilied, return .
receipt mail to you informing you of the discased tree(s) and the action(s) rcquired to resolve this
situation. Confirmation was rcceived from the post officc that the diseased tree notice was
signed for on AU2ust 5, 2006. As of today, it has bcen --1L days since the notification date.
Section 7 10.12, Subdivision 12 states that "in the event thc owner fails or refuses to abate thc
nuisances as so required, then the forester shall upon orders from the Council, abate the nuisance
by cutting dO\vn diseased shade trees and removing all parts, branches and brush thereof,
togcther with any diseased wood of any diseased shade trees located on the premises, from the
premises to an authorized disposal or chipping site. The cost of the City's abating the nuisance
shall be billed to the owner or occupant of the premises upon which the nuisances existed.'"
If the diseased tree(s) is not removcd by Monday, October 16, 2006, a request to procecd with
abatement will be brought to the City Council for approval on October 30,2006.
Sincerely,
D~ W~~ I
,/~,~ 1'~~/r~
Dave Winkel Scott Freyberger
City Tree Inspector City Tree Inspector
Enc:
Municipal Code Section 710. I 2, Protection of Shade Tree .
~~ u ~ " N :-" . .
. U S P t~ I~ S~- ~'- en -...;,. ~ 0)> 1Il ,,_. 0
. . OS a ervlce "TI ::;l;:l. ;:l. .... _ 0 ..... CD 0
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.;4. . dr. '" .... 00 0 ~ - - 0 -
. (Domestic Mail Only' No Insurance Coverage ProvIde I (.0) :::. ~ 0. -1 X 0. iir g.:l: c ::;; !!!.
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ru 1_.. ~'-- -r2._ ~- Pr,st,,,,,,. _ ::: _ 0 .... 1Il iii i>
. f %:.~ HPH' _ C, _ _ a. _
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I"- (. CD <D
[) fR"-----:---:- 0h;~r~~-;;l~(J --- !! '"' -
-.- eClp,e . 0" ~
,-I Rox3nn Besch ...................:II c::s
D Street" uno G Icnpaul A vt'nUl~ ~ ~
D A I 11'11' I'vIN ''ill' ....................... :;;J ~.j>.!N 0
......... Hen I S. , .>.. .:.. :II' .
D CIty. SI, CD :II 0 o~ ::;; u;
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CE.RT4FIE~_ MAIL RECEIPT ~ o)qo ~ ~'
(Domestic Mail Only; No Insurance Coverage Provided) ~ 9:I1 tr _~l Q- ~
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.
..'~ ~
.A~HILLS
City 01 Arden Hills
. . Pr~p;~d~by: ji:.,/r/ -.~",..~. ~~g~~S!_ fO_~S:Ol!~_~PJ\cti<?"~_~__~,~~- . ----.~---A---~..-- d I ~ 3 :fj-
Dept.: Com'~ Dev gen a tem .
Council Mtg. Date: 10/30/2006 Resolutio.n Authorizinq the Application for
Final Action Needed By: Recycling SCORE Grant Funds for 2007
11/1/2006 Budgeted Amount: $0.00
Actual Amount: $0.00
~ ~_~~~_'~__"~~~. ~~..~~_~~. _~__.... ... ...."m..E~_'~dinQ..~ourc~~_.-~""~La
Council Action Request:
Approve Resolution 06-51 authorizing the application for the 2007 Recycling SCORE Grant in the amount
of $18,396.00.
Staff Recommendation:
Approve Resolution 06-51 authorizing the application for the 2007 Recycling SCORE Grant in the amount
of $18,396.00.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. [g] Memo/Letter:
Report to the City Council
[g] Resolution (No. 06-51)
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
D Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
,
~
. ~~HILLS
l\'I EI\IORANDl] 1\1
.- . .
DATE: October 24. 2006 CC Agenda Item 3.D
TO: Mayor & City Council
FROI\I: James Ldmhotr City Planner & Recycling Coordinator"
SUB.fEeT: Resolution AuthOl"izing the Application for
Recycling SCORE Funds Gnnt (01" 2007
.Back2round
Ftlr 2007, the City of Arden Ilills is digiblc to apply t()r $1 :-:,396.00 in grant money [rom the
SCORE grant program. The grant can be used to offset the Cit.is cost f(lr administering the
rccydillg program, recycling equipment cosls. and/or recycling collection costs. In the past, the
grant money has been used primarily I(l!- collection costs. The County requires a resolution from
the City Council to authorize the application for the SCORE grant.
. The estimated expense for the recycling program in ':WO() was $X2,SXX. The City received
$17,'8.69 in grant money from the SCORE program inl00(l, which subsidized approximately 22
percent of the recycling program budget. Recycling fees, \vhich arc assessed to each residential
properly, covered the remaining portion of the recycling budget.
SCORE oliginally stood t()!" the (iovernc..lr's "Select Committee 011 Recycling and the
Environment." The grant and reporting program used to collect recycling intlmnation is now
gem'rally relerred to as the SCORE program or SCORE report. For more information, please
vi si I ht tp:!iww\y,lllQea.st_'J!~_,mn.l!s!J ci~qlrl:.C lin.
Recommendation
Approve Resolution O(l-S I autllllrizing the application I()r the 2007 Recycling SCORE Grant in
the arllount of S 1 X.396.00.
Attachments
Resolution 06-S I: Resolution Authorizing Application t(l!- the 2007 Recycling SCORE Grant
. . \It. (J"(I- illl'l.li.\ arlit 'lIl1il/\ Il/llllnin.~~ :N.l"\:n iilf~~ _')(lOf> In.''' IOh set )f{/", (;"rllJlI _"t(lO.~ .\/Clilr) !o ( .c .1/0\.'
Pa~,~ , of I
>
~ .
--A~_HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 06-51
RESOLUTION AUTHORIZING APPLICATION FOR
IU~eYCLlNG SCORE GRANT FUNDS FOR 2007
WHEREAS, the City of Arden Hills is eligible to apply for S18,396.00 in SCORE
recycling grant funds: and
\VHEREAS, such funds would assist in continuing and improving the City's recycling
program for the year 2007.
NO\V THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota:
That the City Administrator be authorized to apply for such grant funds (()f the .
year 2007.
PASSED AND ADOPTED BY THE CITY COU~CIL OF THE CITY OF ARDEN
HILLS TIllS 30th OA Y OF OCTOBER, 2006.
--- "..--
ATTEST: BEVERL Y APLIKOWSKL MAYOR
--.---- ---...---.-....-..-..--- -..-------
MICHELLE A.WOLFE. CITY ADMINISTRATOR
.
~
i .-1\~HILLS
-. ('itv of.\.aclcIlIIills
.
11("(III("st tf))- ('ollll{"il A(~tion
. ~-~. ~- ._.,~~~. .,.- VV-'-'" .__.._-,~ ...~..,-~,... '~-'~-~".'"- _....,".-.~~..~_.~.~-- .--. ...."'~._.-... "." ..........-.._-~~~._-,--- -_.~.~".._-~
Prepared by: KG . A d It 7 A
D t E.' gen a em
ep _: ngmeenng
Council Mtg_ Date: 10/30/06 Motion to authorize the City EnQineer to prepare the feasibility re~ort
Final Action Needed By: . for the 2007 PMP Prolect
Motion to approve the construction aQreement with the City of Roseville
for the 2007 PMP Proiect
Budgeted Amount: $1,012.791.00
Actual Amount:
..---...--------- . n__..__ -.-------. .. nn.__.__...__________ F .l:!.n_~J':"!~t ,?g_~~~:__,~,y~E~?U~"
----.. -.---- ..------ .--..-..---- ...----------.
Council Action Request:
Motion to authorize the City Engineer to prepare the feasibility report for the 2007 PMP Project.
Motion to approve the construction agreement with the City of Roseville for the 2007 PMP Project.
Staff Recommendation:
Authorize preparation of the feasibility report for the 2007 PMP Project.
Approve the construction agreement with the City of Roseville for the 2007 PMP Project.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
. Not applicable
Supporting Documents (which are attached to this Action Form):
0 Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
~ Engineering Recommendation:
See attached memo
o Attorney Recommendation:
~ Other: City of Roseville Proposal & Construction Agreement
Financial Implications:
The most recent CIP indicated a total budgeted amount of $1,012,791 for the 2007 PMP. The following shows a
recently revised budgeted amount for the construction of the mill and overlay project. including engineering:
Streets: $646,300
Watermain: $23,000
Sanitary Sewer: $23,000
Storm Sewer: $23,000
Total: $715,300
. The budgeted amount for the seal coat project is $51,000. This work will be completed under a separate contract
from the mill and overlay project, but is part of the proposed 2007 budget.
Administrator/Staff Comments: .
When the City of Arden Hills contracted with the City of Roseville for engineering services, we anticipated many ,
benefits. One of the objectives was to have the staff engineers review work requests and determine whether or .
not the work could be done in-house or if we needed to assign the work to our consulting engineers. The 2007
PMP project offers an excellent opportunity to make use of the in-house resources available to us, providing a
cost savings for the project. The savings will initially result from the preparation of the feasibility report, which can
be prepared in-house at a lower cost. An additional savings may result by bidding both cities' 2007 projects
together as one_
.
.
\ktt(l'lnl'! II~ ;lllh:nllTlb I'R,\. 1'\\ t'n~H1('I..Tin!~ ~'(I(Jf! ( \\unnl ..\dT\'Il~ 10- ~(l..(j(, .""r,o":" l'J\.fJ' (l1dCJ h':t:,i"lltl~ dll(
. ~
~ EN HILLS
l\IEMORANI>Ul\l
HATE: Octuber 2.), 1006 AGENl>A ITEI\I 7.A
TO: Mayor and City Council
Michelle Wolfe, City Administratur
FROI\I: Kristine Giga, Civil Engincer ~..
SlIB.IE(:T: 2007 Pl\IP Improvements- Ordel' Fcasibilit), Report and Approve
Construction Agreemcnt with the City o( Roseville
.
BACKCROlJNH
SlalThas discussed the 5-year CIP and Pavement Management Progranl with thc City Councll at
se\'eral Work Sessiolls this year. In order to move forward with the 2007 PMI' and advel1ise the
project early in 2007 to ohtain competilive bids. staff is requesting Council authorize preparation
of the kasibilily rep(lrl at this lime. Staff has rcviewcd this project. and has determined that this
work could be done utilizing City of Rose vi lie enginecring staff as opposed to contracting with
the cOl\sulting engineers. URS. to complete this work. The advantages of this proposal will be
discllssl'd later in this memo.
DISCUSSION
As has been discussed, ('ollneil has expressed thl' desire to complete maintenance on City streets
Iha1. if neglected tll!' too lung. would need to be reconstructed. Therefore. staff proposed that the
2007 PI\:lP improvement prujed consist of mill and overlay and seal coating. Attached is a map
which sho\vs the proposed street improvement projects for 1007-201 J. As part of the preparation
of the kasibility report. stafT will examine the proposcd streets, gathcr inllmnation on the section
of the street by obtaining soil borings, and determine the appropriate maintenance for cach strect
segmenl.
.
f\klro-Jl1l"l.u, "rdt"nh1l1s PRS:I'W I'n~'i'1l"C'rlll~' ~(III(. ("..uJlcil ..\ctil.l!l' II) 2.'.116 \klll" (hdt"r .'111') PMI' I"c'"-,,hilil\".do,"
::?006 PMP .
10/26/2006
Page 2
FINANCIAL IMPLICATIONS
The estimated costs in the most recent CIP revie\\'Cd by the City Council were S1,012,791, Staff
has estimated costs Il)r construction and engineering fl)r this project and included these in the
proposed 2007 hudget. The proposed project funding is as listed helow:
PIR: S 446,300
General Fund (Streets): S200,000
Storm Sewer ruml: S23,OOO
Sanitary Sewer Fund: S23,000
\Vater Fund: sn,ooo
Total: $71 ).300
The estimate for the water fund was originally listed as $ J 35,000, but further review by Public
Works staff indicated the improvemcnls in the proposed project areas are not as extensive as
were anticipated. Necessary improvements to all utilitics will be confinned during preparation of
the kasibility report.
The City of Roseville is offering engineering services at an estimated cost 01'$99,800, which is
included in the breakdown listed ahove. The cost for preparing the feasibility report (includcd in
the total engineering services estimate) is estimated at $10,000. URS provided an estimate for .
engineering services ft)r the project tt)r approximately $ I 35,000.
The feasibility report will only address the streets scheduled tt)r mill and overlay. The seal
coating porlion of the PMP is not assessed back to property owners, and \-vill be bid as a separate
contract. Stafr will be able to prepare and manage this project in-house. The estimated cost f()r
seal coating the streets proposed Itlr 2007 is $5 LOOO. This cost is not incOlvoratcd into the
figures listed above, hut is included in the proposed 2007 budget.
Contracting with the City of Roseville to complete these engineering services should provide
additional cost savings during plan preparation and construction. The project, if completed by
URS. would have additional project costs ft)r Roseville engineering staflto review and oversee
the work. If Roseville engineeling staff prepares the feasibility report, plans and specifications,
these review costs arc included as a part of the proposal. There is an opportunity ft)r savings
during construction by hidding Ihe project jointly with Roseville: Roseville also has a mill and
overlay project scheduled fll[ 2007. By hidding these projects together as one contract and
advertising early, we anticipate compctilive hids. Larger contracts and early advertisements tend
to create more interest trom contractors.
RECOl\ll\lENDEI> COUNCIL ACTION
It is recommended that the C\HlI1cil authorize preparation of the feasibility report and approve the
construction agreement with Ihe City or Roseville Itlr the 2007 PMP Improvements. .
.
October 16, 2006
Ms. Michelle \Volfc
City Administrator
City of Anlcn Hills
1245 West lJighway 96
lHdcnHills,MI\ 55112
RE: 2007 PMP - Mill & Overlay Project
Dear Ms. Wolfe,
fhe following proposal is oJTered as a scoping document, estimated fees and schedule for the ahove-
referenced projecl.
GENERAL PRO.JECT SCOPE
. The proposcd scope of work includes services for preliminary engineering, preparation of tinal plans, and
c.onstmction services for the proposed street improvements on the residential streets indicated in the City
of Arden Hill's Capital Improvement Plan Ii:.lr the 2007 Pavement Management Program.
BASIC SERVICES
Design & Feasibility Report
Rosevil1e will provide preliminary engineering services for the proposed projecl. Roseville will conduct
field reviews of the project site as necessary and prepare presentation graphics and exhibits for puhlic
infonnation. Rosevilk: will make modifications to the proposed improvement scope as directed by City
staff :.md the Council. Roseville will prepare and conduct a neighborhood meeting during the preparation
of the feasibility report in order to educate the public amI to promote project involvement with the
residents. Roseville will present the findings of the feasibility report to City Council including the
preparation of a presentation tix the Council at a formal Public} learing.
FinalOl'sign
Roseville will prepan~ final pl,ills and specifications for the project. City staJTwill provide as-built
information as needed for the project. Final plans and specifications will he prepared to City standards
and will include removal plans. utility reconstruction plans, grading plans, and details, as necessary for
the 2007 Pavement Management Program. Final plans and specifications will be submitted to City statf
for review and comment. Rosevillc will develop a presentation for the formal assessment hearing Ic))" the
project near the completion of the final design phase.
. :l6bO Civic ('(,Illt'r Driw .:. gos('ville. iV1innesula 'is] 13
6:;t 7'J:!-l{()SE .:. TI)[) 1>:>1-792 7:1'J'I .:. \V\Vw.ci.msevilk.mn.lIs
2007 PMP-l\1i11 & Overlay ProJect
Page 2 of 3 .
Bidding Phase
Roscvillc \vi II provide bidding phase services including submittal of advertisements for bids, bidding
documents, address contractor questions, issue addendums, and assist in conducting the bid opening.
Roscville will check the bids, provide detailed bid tabulation, and provide a recommendation of award to
City COllncil.
Construction Phase
Roseville will provide construction services. The services will include contract administration, field
inspections, construction meetings, ,md coordinate construction staking. Construction testing will be
coordinated by Roseville but will be provided by others and will be billed directly to Arden Hills by the
firm performing the work.
Ficld Survey
Field surveying will be completed for the project during both the preliminary and final design phases of
the project as well as for construction activities. It is anticipated that the design survey will include a
three point survey of pavements in specified intervals as well as any topographic points which will be
impacted by this project. Also, all existing utilities within thc project limits will be located in order to
verify location and elevation. This information will be used for the project and will be included into .
City's overall utility database. Conslruction surveying wi]] include a layout ot"thc centerline of roadway
for full dcpth mill and overlay locations only. All survey information wi]! be based upon the Ramsey
County Coordinate System in order to allow easy correlation with City GIS mapping infomlation.
ESTL\lATED COSTS
We propose that the basic services identi lied above be completed on a percentage of construction cost
basis consistent with the tenns of our Professional Services Agreement. The budgeted construction costs
for the project include approximately $562,000 of roadway improvements, S20,000.00 in stoml drainage
improvements and S20,000.OO in sanitary improvcments, and $20,000.00 in watellllain improvements.
The current estimate of the total construction costs for the project is approximately $622,000.00.
Estimated Engineering Fel's
The City ofRoscvil1c will hill the City of Arden Hills based on actual time spent (J.9 multiplier). The
estimated cost for engineering services on this project is $93,300.
Direct Expenses
Direct expenses for the project include items such as mileage, parking, photography, printing and delivery
services. Expenses are anticipated to include geotechnical consultant ($2,000) printing and distribution of
plans and spcci ficatiolls ($ 1,5(0), construction materials testing ($2,000) and mileage ($1,000). The total
estimated amount for direct expenses is $6,500.00.
.
2007 PMP-J\1i11 & (h'erlay Project
. J)age 3 of 3
Breakdown Engineering Services
100 General Engineering 10% $9,388.85
301 Inspection 24% S21,95S.72
302 Surveying (pre- construction) 4% $3,8 1 1 .50
303 Surveying (construction) 2% $2,095.44
~i05 Design and feasibility studies 60% 556,045.48
Direct Expenses S6,500
Total Sl)'),ROO.OO
S('IIEl)lIl,E
The i()l!owing is the proposed schedule for the project:
Fjeld Survey of Neighborhood October 200(j
Prdiminary Engineering/Feasibility Report Preparation November - December 2006
Neighborhood :\-1ceting December 2006
Public llearing January 2007
Final Design Period February 2007
Rid Opening February 2007
. Assessment I-lcaring March 2007
Begin Construction May 2007
Complete Construction July 200?
Thank you for the oppoiluniiy to provide these services. We iook forward to working with YOll and City
Staff on this project. Please call ifyoll have any questions or we can provide any additional inlc.xl11ation.
In order to move forward with the proposcd work, we \vill need to execute a construction agreement.
Sincerely,
'1:. . v of!
\
ClIPy Kristine GigaiArden Hills
.
CONSTRueTION AGREEMENT .
2007 IVlill and Overlay ProJect
This Agreement is made on__ __u ------ ' between the City of Roseville, a
Minnesota municipal corporation ("RosevilIe'-), and the City of Arden Hills, a Minnesota
municipal corporalion ("Arden Hills").
l. PURPOSE
Roseville and Arden Hills (Collectively the "Cities") have determined that it is in the best
interests of the residents of each city to undertake in a cooperative fashion their 2007 Mill and
Ch"erlay Project (the "Project"). The goal of the Cities is to provide for a coordinated cost
effective completion of the Project and the associated bendits of economy of scale. The purpose
of this agn:ement is to set forth the tenns governing the design and construction of the Project.
2. PRO.JECT
2.1 The Project shall consist of the filcilities identified in Exhibit A hereto, subject to
modilication as provided herein.
') ') The costs of the Project will be paid by the Cities as provided in Section 5. I
hereof.
3. DESIGN .
3.1 Roseville, will prepare, or have prepared, engineering drawings, specifications
and construction plans for the Project. The construction plans \'v'ill include a cost cstimate. The
final cost estimate will include all costs associated with thc Project as well as a contingency
budget for unf<'lreseeable circumstanccs associated with the construction. Roseville will comply
with any requirements of Minnesota law with respect to approvals of such plans and
speci Ii cations.
3.2 Construction plans, engineering drawings, specifications and cost estimates will
be submitted to cach city f{)r the approval of each city council.
4.1 CONSTRUCTION
4.1 If final construction plans and specilications arc approved by each city council,
RoscvilIe shall proceed with construction of the Project. Roseville will advertise for bids in
accordance with the requirements of the municipal contracting law.
4.2 Prior to awarding construction contracts Roseville will review the bids received
with Arden I-hlls. If the contracts exceed the cost estimates contained in the construction plans
(including a contingency budget) prcviously approved by the Cities, the bids must be approved
by each city councilor the project may not proceed.
.
4.3 Rosevillc will be the contracting party and will use ordinary and prudent efforts to
. requirc that the Project is constructed in compliance with approved plans and spccitications and
completcd with reasonahle promptness.
4.4 Roseville will notify Ardcn Hills of any change order which increases the cost of
any individual construction contract lix the Project by more than $5,000 of the original amount
thercof or which materially changes the scope of the Project. Rosevillc shall obtain the writtcn
authorization of Arden Hills prior to approving such a change ordcr. Howcver, prior written
authorization is not necessary if the change order presents imminent healthisafcty issues making
prior authorization impractical. In such cases, the change order shall be reasonahly presented to
Arden Hills f()r ratification. Arden Hills must not unreasonahly withhold its consent to change
orders resulting from unf()rescen circumstances arising ti'om the construction.
S. PA YI\IENT (n' COSTS OF PROJEeT
5.1 All costs of thc Project will be paid f(lr by the City where that portion of the
project is located in.
5.2 All invoices or requests t()r payment will be approved and paid by Roseville.
Within 10 days of the end of each calendar month, RoseviJIe shall provide a statement to Arden
Hills showing the prior 1l1Onth's activity, the invoices received and the amount Arden Hills owes
to Roseville t<.)r Ihe Project. Within 30 days of the receipt of that statement. Arden Hills shall
pay that amount to Roseville or provide in writing a list and explanation of any amounts it
. disputes and pay the undisputed amount. Any disputes regarding payment shall hc rcsolved
through the dispute res()lution process contained in Article 7 herL'of.
5.3 If this Agreement is tcnninated under Section 8 hereof: both cities shall
ncverthelcss be liable f()[ the payment of their cost share which is incurred up to the date of
tcnllination of this Agreement. or as a result oftennination of this Agreement.
6. SERVICES TO HI<: PROVIDED BY ROSEVILLE
6.1 Roseville will provide qualified enginecring employces to f()r the work described
as the project as discussed in the joint powers agreement I()r the City of Ardcn Hills part-time
utilization of City of Roseville engineering employees
7. DISPlJTE RESOLUTION
7. I If a dispute arises between the Cities regarding this agreement or the construction
of the Project. the City Manager and City Administrator of each city, or their designees. must
promptly meet and attempt in good t~lith to negotiate a resolulion of the dispute.
7.2 If the Cites have not negotiated a resolution of the dispute within 30 days after
this meeting, the Cities may jointly select a mediator to I:lcilitate further discussion.
7.3 If a mediator is not used or if the Cities are unable to resolve the dispute within 30
. days aJ1er the first meeting wilh the selectcd medialor. the dispute shall be adjudicated in civil
court.
-2-
. ,
8. GENERAL PROVISIONS .
X.I All notices under this agreement must be delivered personally or sent by first
class mail addressed to:
I f to ROSl:vi lie: City Manager
City of Roseville
2()6() Civic Center Drivc
Roscvilk MN 55 J 13
Iflo Arden lIills City Administrator
City or Arden Hills
124.5 West Ilighway 96
Arden IIills,MN .55 J 12
or addressed to sueh party at such other address as such party shall herealter fumish by notice to
the other pal1y.
X.2 This Agreement shall terminate if ~ither City fails to approve the construction
plans for the Project.
X.3 This Agreement may be amended only in writing, executed by the proper
representatives of each city.
8.4 This Agreement must he interpreted under the laws of the State of Minnesota. .
DalL': CITY OF ROSl:YII.I.E
.---.----
By:..__._._ -----.---..---
Its Mayor
And: ...--....- .. -...--- -.----.--.--.--.-.
Its City Manager
Date: CIT'{ OF ARDEN IIILLS
-----.. .. --------.-
By:__.__....
Its Mayor
/\nd: ...
Its City Administrator
.
-3-
EXHIBIT A
. TH E PRO.JECT
l\ilill and overlay ofthe following streets: Katie Lane, Katie Court. l.ametti LalH~, Lametti Circle.
Ilarriet A venue. Pine Tree Drive, Connelly J\ venue. Brighton Way, Brighton Way North,
Brighton Way Slluth. Chatam Avcnuc.
Spot curh replacement as necessary.
Utilily maintenance and/or improvements. as nccessary, including, but not limited to, water
main. sanitary sewer and stonn sewer.
r-..ll:"ll"ll-incl.uSfOS<:\"ilkPuhlicW,'rk, l-ngiIK"Tin~ l'n\jcc\S\l007 I'n\jn:\S.i\lill amI On:rlay ('(lIl\Tac\a~rL'L'mt'n\--ArdL'nHjlb.dflc
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LEGEND:
5-Year CIP (2007 -2011 ) ..,....~ 2007, Mill&Overlay .'. .,' 2009, Seal coat
,'^-..t 2007, Sealcoat /\./ 2010. Reconstruction ~
/V 2008, Reconstruction /\./ 2011, Reconstruction
~ ,./'''s;...E2011. Sealcoat N
2009. Mill&Overlay 0 250 500 750 1000 Feet
-7\~ HILLS ,,,..," ,"'-, I
....n,.... . ,'" .....~.~", . ""'-"''t''
'''' .~. II.' ,; ,..." '" ..,,' ...................,...'.......n... '" ........L"~.... .."...... ..<.......... .... ,..~. ..,............,............
r.,......,."<'r.....""'.........,."-"",................,.......~"'.......................,".........-.."...
,..'e;;-areao.. . ..,'.... -~!' , ~~~!~:.~~~~~1~F.i~~~E;:~~2~[~~~.r~~j2f?:~~1~t.~;: -3:>0:,". ~:,-: ~y.-< :::11' r".:
::: :~':>f Rcsev,' e E"'~'!'.~e'I;~g :Je~a~rne~t '...".... a~ . ]i.' ~.:.. .: ~ ;,.'!l
AUi;US: ':', .:(o~!3 .. . "..!.:','.".
l_ ::-::....;~;;.~";~.:::~'~.:~-::....~~';~.:;.:'. or,~' ,.......'M1 '., .... .......~,... ~..." "0,'. "",.........
^ ":A'': .... ., . , ,:..~.. J.!
~
~--t\~HILLS
City ofA..-dell ltills
.______.____. Itcquest Jt)}- (;olul(~il )\{-tioll
-Prepared-by:- MW"~~<==-~--- - - -=-=~=,------_.---------~~~~-ti=
Dept.: Finance Agenda Item 7~
Council Mtg. Date: 10/30/06 Motion to Authorize Staff to NeQotiate a ~ontract ~i~h MMK~ for
Final Action Needed By: 10/30/06 Professional AudltmQ ServIces
Budgeted Amount: *
Actual Amount: *
~,,~=,_=~~_,==~,'~"=____'__h_ __ _. _____ ___ ____ ___Eunding_~_urc~_~__:_.
Council Action Request:
Motion to authorize staff to negotiate a contract with MMKR for professional auditing services, for
the years ending December 31, 2006, 2007, and 2008, with a first-year not-to-exceed cost of
$27,500.
Staff Recommendation:
Approve motion to authorize staff to negotiate a contract with MMKR for professional auditing
services.
Advisory Commission Action:
Commission Date Action
Planning ....Not Applicable
PTRC Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
X Memo/Letter:
Memorandum from City Administrator Michelle Wolfe dated 10/30/06.
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
X Other:
Excerpts from MMKR Proposal and Presentation Materials
Financiallmplications:*
In calendar year 2006 we spent just under $31,000 for professional auditing services. If this proposal is
approved, in 2007 we will budget $27,500, a savings of approximately $3,500. The costs for the audit are
split between the general fund and the enterprise funds.
Administrator/Staff Comments:
.
Page 1 of 1
~
. ~~ILLS
MEl\lORANDUM
DATE: Octobl:r J 6, 2006 AGF:NDA ITEM 7B
TO: Mayor and City Council \
FROM: yllchellc Wolfe. City Administrator \{\}J
SU B.JECT: Appointment ofMMKR as City Auditor
BAeKGROlJND
The City or Arden Hills has retained the linn of Abdo, Eick and Meyers as City Auditor for
many ycars (approximately ten years). The City also contracts with othcr firms for a variety of
professional services such as engineering and legal services. Thc City Council and stafThave
discussed the need to periodically conduct a request-for-proposals (RFP) process for professional
services. as a due diligence procedure. This helps the staff and elected officials feel comfortable
that we arc recl:iving good services for good value. In 2006 (for the Yl:ar ending December 31,
. 201l5) we spent just under S3 I .000 for auditing scrvices.
Last summer the City issued an RFP for professional auditing services. We rcceived livc
proposals. Staff evaluated thc proposals and selected thrce firms as finalists. Those three finns
were invited to give presentations to a selection committee. The selection committcc consisted
ofl\Iayor Aplikowski, Administrator Wolfe, Accounting Analyst Michelle Bruley, and Roseville
Assistant Financl: Director Brenda Davitt.
DISClJSSION
On Wednesday, October J S. the following tirms gave formal prcsentations to the City's selection
committee:
2006 Proposcd Cost Total EstilT!ated 3-Y car Cost
KDV $27 ,500 $85,800
MMKR 524,750 S7().550
I-ILB Tautges Redpath 530,000 S93.700
All three fimls arc vcry qualified to providc professional auditing services to the City of Arden
Hills. The selection committee concluded that since all thrce finns are vcry qualified and all
would be able to provide excellent servicc to the City, we would recommend the lowest-cost
proposal.
.
Page 2 of2 NU
Stafr conducted reference checks for MMKR. All three cities intcrviewed indicatcd thcy were .
very pleased with the work ofMMKR. They also indicated that when they were brought on as
new auditors, the transition process was very smooth. Two of the cities particularly noted the
quality of MMKR' s presentations to electcd officials.
MMKR's current city clients include (among 20 currcnt clients in the metro area):
City ofShorevicw City of Mounds View
City of Roseville City of North St. Paul
City of Edina City of Burnsville
City ofChaska City of Eden Prairie
City of Golden Valley City 0 f Plymouth
City of Ramsey City of New Hope
The City of Arden Hills was fortunate to receive five proposals from quality finns. All five
firms have a number of city clients and are well-qualified to provide professional auditing
services. While we have received good service from our CUlTent auditing firm, staff recommends
that it is a good time to make a change. We anticipate some minor cost savings as a result of this
process, and think it will be healthy for the organization to have new auditors at this time. I have
attached some pages from MMKR's proposal for your information.
RECOMMENDATION
Authorize staff to negotiate a contract with Malloy. Montague, Kamowski, Radosevich and Co., .
P.A. (MMKR) as City Auditors, to provide Professional Auditing Services for the Y cars Ending
Dcccmber 31,2006 (total cost not to exceed $24,750), 2007, and 2008. Thc negotiated contract
will be brought back to the City Council for final approval at a future meeting.
Attachments: Portions of Proposal from MMKR
\ \lI1e/ro-ine/!arden/zills\Admin \CitF A dmillistratorlAfemo \2006\ 1 0-30-06 ll.-fel1lo RE ('ity A lilli/or. doc
.
M PRINCIPAL<;
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July 19, lOO() ;\"1"0'>11 J. ;\!;"!,,'n. (1':\
Mr. 1\.1urtuza Siddiqui
C Fe)/' rrcasu rer
City of Ankn Ilills
124S \V(;st lIighway %
Ankll I1i1ls, MN S:" II ~
Dear 1\.1r. Siddiqui:
We arc pleased to submit this proposal to provide auditillg servicl.~s for the City of Ardellllills (the City).
Our audit will bc wnduclcd in ;ICl'Of(!ancc with auditing standards generally accepted in the United States
or America: the standards for financial and complianu: audits contained in (;overnment Auditing
Slandards, issued by the ('olllPtwlkr (icneral orthe llnitcd States: the Single Audit Act: the provisions of
OMH Circular ;\-IYL ,.I/ldils 1I1......lall's. roull (im'(TIIlI/l'nls. and NOllpr(~/il ()rguni:::atiolls; and the
prOVisions of the I.egal ('O/ll/i!ill/WI' ..IlIdit (,/liell' prolllul!!atcd by the ()f1in: of till: State Auditor pursuant
to Minllt;sota Stat uk ~ ()'()S, and any other applicahle state or federal audit guide. We will review the
City's intemal CtllltlOl and tl~sl accordingly.
. ()ur audit is J\lIt specifically designcd and cannot be relied on to disclose n.::portablc conditions, that is,
significallt ddicicllcies in the dcsign or operation of , he infernal control. Ilowevcr, during the audit, if we
becomc aware of such reportahle conditions or \vays that we believe management practices can he
Hnproved~ \\'c \vdl cornnlUn!Catc thenl h) )'OU in a s~p:Hate leUer. If our audit procedure:; indicate th;:.lt
material errors or llthn irregularities might exist that requirc extended services, we will promptly advise
the appropriate officials. We will not per!c)fJn extended services at a cost to the City unless they are so
authorizcd by the appropriate city officials_
We anticipate issuing tlll~ following report letters in relation to the City's audit:
I. ;\ report on fhe l:lir pn;sellfation of the hasic financial slatemcnls (which will include the
g()vcrnmcnt-wide and fund tinancial statemcnts as required hy Governmental Account in)!
Standards Board (( iASH) Statement No_ :q) in conlclfIllity with accounting principles generally
accepted in the United Stales of America, with an "in n:lation 10" opinion on the combining and
individual rumllinancial statements amI supporting schedules.
') A report on compliance and inlt:rnal control OVlT linancial repo/1l1lg based on an audit of
L..
financial statellll;nts perli.>rmed in accordance with GOl'l'r1l11lCl1t AlIditing Standards.
J. A report on the Schedule of Expenditures of Federal Awards, ifnccessary.
4. A report on compliance with requiremcnts applicable to each major pmgram and internal control
OVlT compliance with OMB ('irclllar A-I\\ if necessary.
. 5. A report on compliance with j\'1innesota Stale I.aws amI Regulations.
1\1 a II I l\ , Id (Ill tat.- tl '-, K :1 r II () \\' \ k i , R :1 d 0 S C \. i ( " &: Co., P.:\ .
~..,:-\.) \\-'.l\"i'~lt:l H'Hdc\";lrd . ~lIi(l' :110. f\111l1ll".lp{dl.". ~I!\ ~'::;-II{, . "It-lqdltlTlC" q~.~ ~'I~ (J'I~'I . l,'ld.I\. l)~"~" -;.,,:,, O:'il\) . \\\\'\\ mrnkl,\ pill
Mr. Murtuza Siddiqui Paue 2
c-
July 19,2006
We will also provide a management report to communicate comments and recommendations as a result of .
the audit. Our management report will include the formal cOlllmunications to the City's audit/finance
committee or its equivalent as required by Statcml:nt on Auditing Standards No. 61, "Communication
With Audit Committces."
\Ve ul1tkrstand that you will provide us with the basic infl.mnation required fl)r our audit and that you arc
responsible fl.)r the accuracy and eomplctelll:ss of that inl(mnation. We \vill advise you about appropriate
accounting principles and their application and will assist in the pn:paration of your financial statements.
but the responsibility for the tinaneial statements remains with Yl)ll. This responsibility includes the
maintenance of adequate records and related internal control policies, the selection and application of
aCl:ounting principles. and the safeguarding: of assets.
The assistance to be supplied hy your personnel. including the pn:paration of schcdules and analysis of
accounts, typing all cash or other confirmations we request. and locating any invoices selected by us 1\x
testing, will be discussed and coon.linated with you.
We undcrstand that we will be responsible tl)r preparing the initial drali of the tinancial stakments, notes,
and supporting schedules. We understand that we will also he responsible fl.>r typing, fl.mnatLing.
printing, and binding the financial statements. Prior to issuance of the final audit report. we shall revie\v
the replH1 draft. management report, internal control lettcrs. and any other required state or tixkral
e()mplian~e reports with the City.s management.
Unless unll.m:seen circull1stances occur (such as turnover of key city finance personnel), we anticipate no
di tTiculty in meeting the time requirements li)r compktion of the work described above as set f()rth in the
City's Requcst tl.)r Proposal fix ProtCssional Auditing Services. .
We helieve we arc best quali1~ed to perl(lrnJ the engagemcnt felr the t(lllowing reasons:
= Experience in IVfinnesola city auditing and cO\1suliing
. Experience with and expert knowledge of the financial reporting model described in GASH
Statement No. 34
. Experience \vith Minnl:sota city public finance and various municipal enterprise operations,
including a variety of utility operations. !!-nl I' courses. and other operations
. Expelience with growing metropolitan municipalitics, including those with sigIli1~cant economic
development
. Experience with tax increment t~naJlcing within l'vlinnesota cities
. Ability to communicate and work with you
The current environment has placed incredible strains on city finances in Minnesota. In such times, you
need 1I10re than an allnual audit of past linancial transactions. Obtaining good advice from a reliable
consultant throughout the year ean be an efficient use of funds. Our history of SOot years of service to
Minnesota cities is indicated in this proposal.
This proposal presents our qualitieatil>lls, but we ask that you contact anyone of our re/l;rcnces herein to .
providc you with the most convincing cvidencc. It is our belief that every addition to our city client group
is a result of existing clientele who arc more than satislied with our services.
Mr. Murtuza Siddiqui Page 3
July 19,2006
. Our expcrience provides you with a valuable resourcc for varied management services, including cash
How projections, arbitrage consultation, operational reVle\\is. computer utilization matters, and
meaningful management reports. In addition, the high degree of satisf;\ctory service represented by our
client rclention record is irrefutable documentation of our perfonnanee record.
We an:: sincerely interested in working with you. We can assist administration in enhancing its financial
system and provide varied consulting services.
To help with your evaluation, the following is a --Summary of Key ()ualifications" for quick refercnce.
Pkasl~ refer to other scctions of our proposal for morc dclailed in limnation.
SUI\1MARY OF KEY QlJALWICATIONS
^ Quality:
. Our firm emphasizes quality scrvin:. which is alTomplished hy recruiting and developing high
quality personneL
. We are a member of the "(;O\'l'rnmental Audit Quality (\:nter-- of the American Institute of
Certi fied Public Accountants. The section maintains standards for quality control ill CPA finns.
It Fxpcricnce and Expcrtise:
. . Specialization in municipal and other l!O\ernmcntal entItIes for ovcr 50 years; last year we
audited 20 municipalities, 7 fire relief associations. 27 school districts, and numerous othlT
governmental and related entities.
. I'v1 ail oy, Montague. Karnowski, Radosevich & Co.. P.A. (MMKR) is an industry leader in
providing guidance to Minnesota focal governments on the accounting and reporting standards
established in GASH Statement No. 34. Over the last several years, we have assisted our local
governments in making smooth and sllccessful transitions to this new repolting modeL
. In addition to audits, we provide our clients with a wide range or consulting seniiCl~s, including
management and opcrational reviews, budget dcvdopment and monitoring. computer utilization
matters. cash flow projections, arbitrage consultation, human resources consulting. and tax
increment accounting and reporting issues.
. ()ver the years. we have developed many customized audit programs, detailed planlllng
checklists, and computerized workpapcr and repOIt formats which allow us to perform ollr audits
cfliciently and with minimal disrupt ion to our clients' operations.
. Expt.:11ise in municipal utility operations, including water and sewer utility systems and golf
courses.
. Expertise in auditing federal award programs_
. As a result of our large governmental audit practice, we have a large pool of blllwledgcahk and
. experit.:l1Ced govcrnmcntal auditors.
Mr. Murtuza Siddiqui Page 4
July 19,2006
. On our staff we have rcviewcrs f()r both the National Governmcnt Finance Orliccrs' Association .
(GFOA) and the Association of School Business Officials (ASBO) Certificate of Excellence in
Financial Rcpolting Programs. We havc assisted numerous clients with obtaining certificates on
first time submission and with retaining certilicates in subsequcnt years.
. Our pro\l;ssionals are active members of many professional organizations and committees,
including the Minnesota (iFOA (MGFOA), and the Minnesota Society (If ('PAs Governmental
Accounting and Auditing Committees.
. Our prokssionals are active members of the 1'vlinnesota Society of ('PAs Governmental
Accounting and Auditing Committees which include planning. moderating, and prcsenting at the
annual city and school district audit workshops, committee work on single audit implementation,
and quality reviews.
. Experience in perl<>nlling managemcnt and operational revicws/audits.
. Ovcr the years we have devcloped lIlany customized audit programs and detailed planning
checklists to assist clients with year-end closing and preparation of audit sehcdulcs.
. Our professionals receivc extensive continuing cducation with internal and external seminars
speci fiL'ally l()(. governmental audits.
C. Service:
. Fx.eellent client satisl~lction supported hy a very high client retention record. .
. Our client references are our best proof of scrvice commitment- pleasc feel Iree to contact them.
. We are mllch more than an audit linn: our clients reccive llJany additional bendits and services.
\Ve hope you will give our linn and proposal due consideration. We are convinced we will give the
Administration and the City Council the kind of quality and timely service YOLl expect and demand Irom
your auditors. If you have any questions, please contact Aaron J. Nielsen, Principal. 'fhis proposal is a
finn and irrevocable offer for sixty (60) days covering the fiscal years ending December} I, 2006, 2007.
and 200R.
Sinccn.:]y,
M):Y'JLKARNOWSKl. RADOSEVICH & CO..I'.A.
Aaron J. Nielsen, CPA
Principal
AJN:keh
.
Technical Proposal
for
City of Arden Hills
for
. Professional Auditing Services
For Fiscal Years Ending
December 3 I, 2006. 2007, and 200g
By
[\-1alloy, Montague, Karnowski, Radosevich & Co" p_^-
I. INDEPENDENCE
Malloy. l'\"lontaglle, Karnowski. Radosevich & Co., P.A. (MI\-tKR) is indepencknt with respect to
the City' of Arden Hills (the City) as defined by auditing standards generally accepted in the
United States of America and the U.s. General Accounting Office's G()WrllIllellt Auditing
S'/IIIIi/arc/s.
l\lMKR has h~ld no prllfessional relationships involving the City or any llr its agencies or
component units for the past live years. I'vlMKR will give the City written notice of any sllch
relationships entercd into during the course or this agrcement.
II. LICENSE TO PRACTICE IN l\HNNESOTA
MMKR and all assigned key professional stalf are properly licensed to practice in Minnesota and
shall remain so for the kngth of this engagement.
. III. MAl ,LOY, MONTAGUE, KARNOWSKI, RADOSEVICH & CO., P.A. QUALIFICATIONS
AND EXPERIENCE
.~ ()rganizatioii and (;oal~
l ,..
Ml\lKR is a local CPA finn and a memher of the "'(iovemmental Audit Quality Center" of
the American Institute of Certi fied Public Accountants (the AICP A).
The principals and professionals of MMKR perceive their linn as unique in its organizational
structure and in the client-oriented approach taken to the management of its practice.
Personalized principal attention is huilt into our services. Principal attention to client
operations is typically a key to the reappointmcnt of MMKR and the continuity of quality
service fix clients. This, in turn, symbolizes both the caliber of services we render and also
I he ath:ntion we, as a lirnl. devote to staff development.
We have established an enviable reputation as a high-quality firm that gives total
commitment to its clients. That reputation is built on the thoroughness and integrity of our
audit pract ice and full range of tax, data processing, and other advisory services.
In the current litigious environment. which is bringing into question the effectiveness of the
audit process. we believe that no other tin)}' s reputation for quality surpasses our own.
MMKR has never bcen claimed as a defendant in any lawsuit or other legal action.
.
-I -
B. Lo('ation and Size of Malloy, Montague, Karnowski, H.adosevich & Co., P.A.
Our office, which is located on the west side of Minneapolis at the intersection of .
Highways 394 and 100, is staffed by approximately 25 individuals.
C I'ersonnd Experienced in Governmental Auditing
The following lists those pmfCssionals by classification and years of experience who provide
more than 500 governmental audit hours per year:
Governmental
Classi lication Number Experience
Principals 4 lip to 28 years
l'vlanagers 2 lJp to 10 years
In-Charge Accountants 4 Up 10 6 years
Sta IT Accountants 5 Up to 3 years
One princip;tl, I.me manager, one in-charge accountant, and OIle staff accountant will be used
on Ihis cnl!agement 1m a full-time basis. Additional professional staff \\'ill be lIsed on an
as-needed hasis.
D. Memherships in Professional/Civic Organizations
MI\IKR. the principals, and all prolCssional staff with CPA ccrtificates helong to the
li11lIl\\"ing accountinl:! orl:!anizations, as applicable:
AICPi\ American Inslitute of Certified Public Accountants .
MSCPA . Minnesota Socicty of Certified Public Accountants
MClIlocrship in governmental-{lrienkd pmfessional organizations includes the 11.)lIowing:
eiF<)A (National)- (iovernment Finance Oflicers' Association
CiFUl\ (Minnesota Chapter) - Government Finance Officers' Association
ASlin - Association of School Business Officials
MASBO - "'"linnesota Association of School Business Ol1icials
.I\1CFOA - Minnesota Clerks and Finance Otlicers' Association
MSCPA Minnesota Socidy of CP As Go\'emmental Accounting and Auditing Committees
Other pmkssional organizations include:
AGC - Association of General Contractors
Chamber of Commerce of the United States
Minnesota Association of Commerce and Industry
Twill West Chamber of Commerce
Minnesota Office Systems Association
F Partidpation in Prof('ssiollal/Commllnity Activities
The principals and staff arc also heavily involved in CIVIC and community activities.
Memberships JIl all of these organizations arc not passive. They arc very active
memherships, particularly in proICssional accounting and trade/industry organizations. .
-2-
. Every working papcr must be reviewed and approved by a manager or in-charge
accountant.
. . The working papers for all significant audit areas must be reviewed by the audit
principa '-
. An independent review of all drali rep0l1s and specified supP0I1ing documentation must
be made by a principal or manager not otherwise associated \vith the engagement. For
govemmental jobs, this review is perl()[Ined using the l1Iost current GFOA Review
Checklist for the Cel1ificate of Achievement Program.
. Specialized audit programs <lre used for specific industries. including governments. Such
programs arc updated annually to relled chan~es in audit <lnd accounting standards.
1-1. No Regulator'y or Disciplinary Action
MMK R has not had any kderal or state desk reviews or field reviews of its audits for the past
three years. In addition, 110 disciplinary action has been takcn or is pending against lVIMKR
during the past three ycars with Minnesota state regulatory bodies or professional
organizations. No regul<ltory action has been taken against any I\.IMKR stalTperson.
J. I)ecr Rc\iew
MMKR has successfi.t1ly completed all required peer reviews. See Appendix B for a copy of
the fl:port on our latest review. which inclu{kd a review of speci lic government engagements.
. IV. I)IUNCIPAL, SlJPERVISORY, AND STAI'-F QlJALlFICATlONS AND EXPERIENCE
A. Assignment Policy
MMKR maintains a si!:,'llificant tuiiy sta fi~d goveflllllent a i auditing and accounting
department. Professional staif of this department has extensive experience in governmental
(fund) accounting, and pal1icularIy in city auditing and special services. The reason is that
the linn IS involved in extensive governmental work (cities. schools, state agencies,
consm1iullls, federal grants, special management services, etc.).
Most importantly to you. of course. is our experience with cities. We annually serve 19 cities
of varying size. Accordingly, our professional staff, including new stafe works on a number
of cities every year, thus accumulating a significant amount of experience in a few years in a
very complex field. You, as a client, get the bendit of that acquired experience and
knowledge,
Govemmental services represented approximately 55 percent of total billings for 2004.
Because of the size of our govemmental practice, we have developed a large pool of
experienced personnel and, therefore, are ahle to provide qualiticd stall for new jobs without
needing to hire additional industry specialists.
The finn's policy I()r city assignments requires a principal. a managcr, an in-charge
accountant, and additional stafr accountants of varying qualifications as deemed necessary in
the circumstances.
.
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The same principals, manager, and in-charge accountant are assigned in subsequent years, but
starr accountants may vary to some extent. After several years the situation is reviewed. If it
is in the best interest of the client and/or the firm to change in-charge accountants (to
maintain independence, ete.) such a change is made. .
B. Pcrsonnd Assigncd, Classification, and Expericnce
We presently have a number of professionals with specific eity auditing/special services
experience. We contemplate the following assignments:
Years
Name Position With Finn
Aaron J. Nielsen, CPA Principal 10
James I I. Fichten Consulting Principal 17
.Jeffrey R. Turnquist Senior J
1\1 MKR assures the City that the quality of the stalling, similar to what is listed above. will be
maintaincd over the tenll of the agreement. Because MMKR performs more than
40 governmental audits in the Twin Cities metropolitan area, it is only natural that fvlMKR
has a large pool or quali lied and experienced governmental auditors.
Memberships in professional organizations are summarized on the resumes of the above
individuals. The resumes are included in Appendix A.
MMKR enforces a f()f(lIal policy on equal employment opportunity which stall;s that the finn
will nol discriminate against employees or applicants for employment on any
legally-recognized hasis including, but not limited to, race, age, color, religion, sex, marital
status. national origin. handicap/disability. or veteran status., .
V, SIMILAR ENGAGEMENTS 'VITH OTln:n. GOVERNMENTAL ENTITIES
A, Most Similar Engagcmcnts
The following reprcsents engagements performed f()r the last five years that arc most similar
to the engagement described in the request for proposal. These engagements were all
completed using the governmental linancial reporting model described in Gl\SB Statement
No. 34. We have completed single audits of tederal awards fix the cities of Plymouth,
Bumsville, and Edina. Fach of the engagements listed below were certified audits assigned
to Aaron J. Nielsen or James II. Eichlen as principals. Please !Cd free to contact any of these
clients here tlr in the more complete listing that follows.
Stall
Client Contact Person Phone Number I rours
City of Shorevicw .Jeanne Haapala (651) 490-4621 300
City of Mounds View Mark Beer (763)717-4011 225
City of Rosevillc Chris Miller (651) 490-2210 300
City of North St. Paul Al Mahlum (763) 747-2426 300
City of Edina John Wallin (952) 826-0410 325
The cities or Shoreview and Rosevillc were new clients of MMKR I(lr the year ended
December 31, 2005. During these audits, we successfully completed the transition to a new
auditor. fi.)r the eit.ies w!th minim~~1 disru~t~on to city adll1inistr~ltion ~nd starr Please contact .
these cites re),!ardmg thiS successful tranSItIOn to MMKR as theIr auditor.
-6-
B. Compll'fe I .ist of Signilirant Governmental Audit Clients
. The tllllmving is a more compkll: list of the major governmental entItles that we have
pertl.>nned/arc perllHming audit and accounting services It)r the years ending during 2005.
The size of these organizations range from small entities to those exceeding $400 million in
assets and over $120 million in revenues. Many of the cities listed arc awarded the GFOA
Certificate of Fxcdkncc in Financial Reporting:
City of BUfIlsvilk Carvcr-Scott Educational Cooperative
City pf Chaska District 287 Foundation
City of ('irck Pines East Mdro Integration School
City of hlen PrailiL~ District No. 6067
( 'itv of hlim Intermediate District No. 287
City of (ioldcn Valley Intermediate District No. 916
('ity or l.ningtoJ\ Intcnncdiate District No.9 17
('ity of l\lounds Vie\\" Inver Grove Heights BEST Foundation
( 'ity of Nnv Ilope IS\) No. 12, Centennial
City of Newport IS\) No. 15, St. Francis
City of N0I1h SL Paul ISD No. 16, Spring I.akc Park
Cit y of ( )mno ISD No. I 12, Chaska
City of Plymouth ISD No. 19 I, BlInlsville
City of Ramsey ISD No. 19,1, Lakeville
City of Rohhinsdak ISD No. 196, Rosemounl
City or ROSL'vilk IS\) No. 197, West SL Paul
C'ity of Shon:viL:w IS\) No. 199, Inver< in)\"(: lIeights
City of St. Peter ISD No. 200, Hastings
City of Way/ata ISD No. 271, Bloolllington
. i\nduH:r Fire Tkp<1I1menl ISD No. 273, hlina
Bassetl Creek WalL"r l\vlanagelllent ISD No. 278, Orono
COlllm issiun ISD No. 279, {)sseo
Centennial Fire District ISD No. 2RO, Richfield
(\:iiiciiiiial l.dke::- Pill ice I kparinlL:lli rSD No.2:; i, j{obbinsdalc
Eden Prairie Firelighter's Relicf [SD No. 622, North St. Paul
^ssoeiation [SD No. 624, White Bear [.ake
Ciokkn Valky Fire Relief ISD No. 728, Elk River Area Schools
Gol(kn Valky J\VC ISD No. 831, Forest I.ake
[.cxingtonFire Relief [SD No. 833, South Washington ('ollnty
Ramsey Fire Relief ISD No. W34, Stillwaler
Rohbinsdak Fire Relief Association ISD No. 91 I. Cambridge
Savage Fire Relief Association Special Intermediate School District
Scoll Joint Prosecution Associ;.tlion No. 916 FOllndat ion
Three Rivcrs Park District Special Schoof District NO.6
West Metro Fire-Resclle District West Metro Education Program
.
-7-
B- Audit Preparation and COllllllunication
The services that MMKR provides 10 help entities with GASH Statement No. 34 vary greatly .
according to their needs. Howcver, the following are some of the areas where we have
typically provided assistance.
We believe that thc most important element or an audit is planning. We have provided
assistance in this area in a number of ways. including: taking part in planning meetings,
helping to develop audit plans, and providing an l\'IMKR-developed planning checklist and
othcr tools. We help our clients set timclincs and assign tasks, identify areas wherc MMKR
or internal city stalf will be used, idcntify and resolve the numerous report presentation issues
inherent in this statement, and identify steps that arc best completed prior to the year-end.
Another critical and otten overlooked t~lclor is conllllunication. 1\s previously mentioned,
MMKR has been very proactive in helping to prepare our clients' governing bodies and
citizens f()r the change. We also use opportunities such as prcsentations and workshops to
help the linancial statement users understand the new statements. In addition. MMKR has
been involved in helping finance departnlents to communicate with councils and boards,
ontside consultants, and other departments wilhin the governmcnt to understand the new
1inancial stall:mcnls.
MMKR also works closdy with all of our clients in preparing I()r the audit, helping them
identity the areas where additional schedules or audit proccdures will be required due to
GASH Statcnll:nt No. 14. We oller our clients internally developed checklists and electronic
\Vorkpapcr templates to make their audit preparations as erticient as possible, although we are
always willing lu work with client prepared schedules in whatever f()fInats they prefer. Of
course, we help our clients interpret the technical aspects of GASH Statement No. 34 and the
related pronOlHlcements. 1\11 through the audit process. from planning through report
production, we \vork closely with our clients to assure these new standards are properly
applied. .
Finally. the area where we typically provide the most assistance is financial statement
preparation. MMKR takes great pride in the quality of our clients' financial statements,
whether we arc reviewing a client-prepared report, or drafiing the statements for them. We
offer our clienis the use of1vi!vlKR-dcvclopcd financial statC111cnt tcnlplatcs and cxarnple not.e
disclosures. We have also incorporated int() our audit tools new tJial balance sothvare
capable of being used to extract inll.)rmat ion from our clients' financial records to assist in the
preparation of the financial statements required by GASH Statement No. 14. Also. every
report that bears our opinion goes through an extensive review process to help assure
accuracy and compliance with governmental report ing standards,
VII. SPECIFIC AUDIT APPH.OACH
MMKR uses a two-step approach to auditing cities. First, we review. document, and test the
City's intcmal control to meet audit requirements relating to both the basic financial statements
and ICderal linancial assistance programs. Second, we perll.mn substantive tests of account
balances which include analytical review procedures and tests of compliance \vith laws and
regulations. Our audit approach satisfies the requirements of auditing standards, the standards
generally accepted in the United States of Amcrica fl.)r financial compliance audits contained in
GOVcrlllllClI1 .-Iuditing Slandards, issued by the Comptroller General of the United States.
A. I)roposed SeglUl'ntation of the EngagelU{'nt (Sel' schedule on following pagl')
B. I.evel of Staff and Number of Hours to be Assigned to Eal'h Proposed Segment of the
Engagl'lIIent (See schedule on following page)
.
-10-
. .
Management Report
Gowrnmental Fun~ Re\enue per Capita
With State-Wide Averages by Population Class
State-Wide City of Sample
Year December 31, 2005 2004 2005 2006
Population 2,000-2,500 2,500-10,000 10,000-20,000 20,000-100,000 2,220 2,220 2,160
Property taxes $ 263 $ 262 $ 251 $ 285 $291 . $ 309 $ 331
Tax increments 39 37 57 52 23 24 38
Franchise and other taxes 6 13 21 28 - - -
Special assessments 66 77 61 82 41 68 94
licenses and permits 30 41 36 41 19 18 24
Intergovernmental revenues 288 263 246 154 176 175 303
Charges for services 107 113 95 80 6 3 6
Oth~r. . 109 " 114 94" 71 57 " 58 72
:. l
Total revenue $ 908$ 920 ,$ 861 S 793 $613 $ 655 $ 868
Management Report
Rates expressed as a percentage of net tax capacity
All Cities Seven-County Gty of
State-Wide Metro Area Sample
2004 '2005 2004 2005 2004 2005
Awrag~ tax rate
City 40.0 38.3 37.4 . 35.7 52.3 52.5
County, 45.5 42.6 . 42.3 39.3 35.8 33.6
School .' 24:1' .' 22.8 24.7 23.3 36.7 37.4
.
.Spec~l taxing '.. . '. "'5.6 . 5.5 6.9 6:8 .7.1. 7.5
Total . 115.2 109.2 111.3 105;1 131.9 131.0
.
. . .
. .
~R
.. .
" .
';. '", I , l. Management Report
..~'.,!'. .
~ ... .
Q)wrnmental Fun<ti Expenditures per Capita
With State-v Vide Averages by Population Oass
State-Wide QtyofSampe
Year Decerrber31,2005 2004 2005 2006
Population 2,000-2,500 2,500--10,000 10,000-20,000 20,000-100,000 2,220 2,220 2,160
Omen t
~neral govel11l"rent , $ .135 $ 105 $ 90, $ 72 $ 118, S 120 $ 123
PUblic safety 1% 188 193 191 307 316 348
Street maintenance
and' lighting 91 91 87 71 55 56 67
, .
Parks. andrecteati<'m . .66 ' 55 71 '72 28 33 25
,. .
"d' o All other ..89' .81 83 76 8 3 2
,",". -... .
'. ,'.
!. , ;$ .' 577'.' $ '520 '$ 524 $ '482 $ 516 $ 528 $ 565
..,
., Capital Qutlay . 350 " '$
and construction $' ". .453 $ 306' $ 271 $ 10 $ 184 $ 530
Debt' s((IYice "
. :: '., .' ".Prin~ipar" . ", $ 215"$ . 185 $ . 144 .$ . 125 $ 98 $ 43 S 30
. .
Interest arid fiscal 74 61. 50 40 26 26 23
$ o 289 $ 246 $ 194 $ 165 $ 124 $ 69 $ 53
Management Report
(Jeneral Frmd Financial Position
Years Ended Oecen1ber 31,
$30,000,000
$25,000,000 ,_._.."____.___ _n_ _.. __.. __.... . "'-'.. .... __. __._____ - ...... - __.____.n ..-----. .. .____..m....__. ..__...._....._..... ."....___.___.__...__..
520,000,CX>O -- -,--... .-------.- .-~.--.._---- .--.. .----.,, ..----__.___.__.. _'__...___. ... m_..__ ....._____"_.. __..._....___... ._.._______...
$15,000,000 .._-----.. ....-.--- .."---.---.----- "- ----...--. ----.-.-.-..-....--.--.-..-----.- ."----- ........---.." - ...-.-..---. ...-..----.'"--...-... --.---..--..-.... .-..--.--.-
$10,000,000 --.--------.-- .-..----. "-.- -. .-.---.".-.. -----.--.---.... .". _...__ _ .__ "_h_____._.___..___.. _.__ ..._____.__. ... _.~_____._.._ _.. .
$5,000,000 --..-------.-.-.-...--. "---.--.-.-----...- ------- ...-----..-..... -----_._---------~_..._. .---..--.. .-...-.-....-..-.-...-.---------....-----
$-
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
Fund Balance I I Cash Balance Revenue
. . .
Management Report
General Food Expenditures by Fooction
Years Ended December 31,
S8oo,OOO
S700,000 .. ..n. _. ..__ -- ...-..- --_.- .n .__._. .. ._____.. . _..__._ __...._.. --
$600,000 '_'._'___'''_ __.__.... P...._.____ __.n_ _n. .__.n ......._... _. .._.____._....____._..._.___.._.________. _.___._._..._ -------..-- ...------..-.. --- . .-..-". ..--. - ..._-_.~...-
$5oo,000 -.---.-..--.. .-.. .---.-.-..-- n. .._.." .... _. .__.__". . _____..... ___._ ....._ __ .._._.__ .----.----.- .".-..-...-.-.
$400,000 .__. _'_n .._...._ .___"_". ..__..___....... '__"__0" _0'.' ........-. ..---- ..----.-...- --.- -.----
S3oo,000 .,.-.. ------ .-- --...-- ____. '_'___00- .__ ..... .__ _. _._.. ..--"... .-.--- --.--....--.-- . -.. .- n.......___ .--.....-.
$2oo,000 ----.-.-----.-. ---"--"-- .----- .-.--... "." ..... .._---~ - ,-. .---- -. ..--.-.
Sloo,OOO
$-
1996 1997 1998 1999 2000 2oo1 2oo2 2oo3 2004 2oo5
. General Govem~ntal o Public Safety
. Public Works . Parks and Recreation
. All Other
,
~.
--A~JIILLS
City ot Arden Hills
.- Prepared by:- KCB WO Request f<?F Council Action
Agenda Item 7. C
Dept.: CD Approval of Ramsey County Environmental Response Grant contract
Council Mtg. Date: 10/30/06
Final Action Needed By: for Brownfield Remediation at 1901 Gateway Boulevard
Budgeted Amount: $0.00
Actual Amount: $50.000.00
Funding Source: Grants and Reimbursement
-.." - -- . . - -
Council Action Request:
Approval of the Ramsey County Environmental Response Grant contract for Brownfield remediation of
the Chesapeake property located at 1901 Gateway Boulevard (former A TS site).
Staff Recommendation:
Staff recommends approval of the Ramsey County Environmental Response Grant contract for
Brownfield remediation of the Chesapeake property located at 1901 Gateway Boulevard
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
X Memo/Letter:
Staff memo dated 10/24/06
o Resolution (No. )
o Ordinance (No. )
o Engineering Recommendation:
o Attorney Recommendation:
X Other:
Ramsey County ERF contract
Financial Implications:
$50,000 in grant funds and reimbursements from Chesapeake Companies
Administrator/Staff Comments:
Resolutions 06-31 and 06-32 supporting the application for these funds were adopted at the April 24,
2006 City Council meeting. Council approved DEED and Met Council brownfield remediation contracts
for the site on August 28, 2006.
.
Page 1 of 1
. ~
~ EN HILLS
MEMORANDUM
Hi\. TE: August 23, 2006 Agenda Item: 7 C
TO: Mayor and City Council
Michelle Wolfe, City Administrator ~
FRO]VI: Karen Barton, Community Development Director
SUBJECT: Approval of Ramsey County Environmental Response Grant Contract on behalf
of Chesapeake Companies for the Property located at 1901 Gatcway Blvd (fomler
A TS site)
. Backeround
At the April 24, 2006 City Council mecting, Council approvcd resolutions 06-31 and 06-32
authorizing the application for contamination clean-up grants from the Minnesota Departmcnt of
Employment and Economic Development (DEED), Ramscy County, and the Metropolitan
Council, on behalf of Chesapeake Companies for Brownfield remediation at thc former A TS sitc,
1901 Gateway Boulevard, subject to the following conditions:
1. Execution of a sccured reimbursemcnt agrcement between thc City and Chesapeake
Companics, in a form approved by the City Attorney;
.., Execution of a peri'Ormance agreement between the City and Chesapeake Companies,
.....
in a i'Onn approved by the City Attorney; and
3. Chesapeake Companies must apply for a Final Plan approval prior to any grant-
related remediation work being started on thc site.
Discussion
The City has been noli fled of approval of the full funding requestcd from each of the threc
agcncies, and to date, has received contracts from DEED, the Met Council and recently, Ramsey
County. The City Council has previously approved the contracts with DEED and the Met
Council at their August 28 mecting. Wc have also rcceivcd a sccured reimbursement and
perf'Onnancc agreement and application has been made for the Final Plan approval from
. Chesapeake Companics, as rcquired in the conditions ofthe grant applications.
Memo to Mayor and Council- Ramsey County ERF Grant Contract .
October 24, 2006
Page 2 of2
City Attorney Jerry Filla has reviewed and approved the rcimbursement and perfonnancc
agreement, as well as the grant contracts.
Staff Recommendation
Staff is recommending Council approve the Ramsey County Envirornnental Response Grant
cOlltract for brownfield remediation at the Chesapeakc property, located at 1901 Gateway
Boulevard, and authorizc stafTto execute said contracts.
.
.
,
.
. AGREEMENT BETWEEN
RAMSEY COUNTY I-IRA and CITY OF ARDEN lULLS
FOR ENVIRONMENTAL ro:SPONSE FUNDS
This is an Environmental Response Fund Grant Agreement between the Ramsey County
I lousing and Redevelopment Authority ("lIRA") and City of Arden Hills ("GRANTEE").
WI IEREAS, On December 22, 2002, the HRA approved an increase ill thc mortgage
registration and deed tax effcctive February 1, 2003, for the purpose of creating an
Environmcntal Responsc Fund per Minnesota Statutes, section 383A.80; and
WHEREAS, on June 30, 2006, bascd upon an application from GRANTEE dated May I,
2006 ("'APPLICATION"), the HRA approved an Environmental Response Fund grant to the
GRANTEE in the amount of Fifty Thousand Dollars ($50,000.00) for remediation activities at
the Gateway Business Center/STS Stcels sitc in thc City of Ardcn Hills; and
NOW, THEREFORE, it is agreed:
I. Grant Amount
Thc lIRA grants the GRANTEE a sum not to exceed Fifty Thousand Dollars
(S50,000.00) which fUllds shall bc used only to reimburse it for expenses incurred after
. June 20, 2006, in pcrforming activities specified in the APPLlCA TION, which is
incorporated herein by reference, to the cxtent those activities are within the scope of
Minnesota Statutcs ~383A.81.
2. Paymcnt
Grant funds will be disbursed to the GRANTEE on a reimbursement basis only.
Requests for payment must be accompanied by such documentation as deemed
reasonable by the HRA, in its sole discretion, including but not limited to vendor invoices
and proof of payment for eligible activities and by a cel1iflcation that expenditurcs were
made lor environmcntal remediation activities spccified in the APPLICATION and no
other funds were then available to reimburse these expenscs.
3. Rcporting
Upon the expenditure of all funds covered by this Agreement, the GRANTEE shall
submit a report to thc HRA on thc progrcss of the work and a financial summary of all
sources and uses of funds for the work.
4. Accounting and Rccord Kecping
For all cxpcnditures of funds made pursuant to this Agreemcnt, GRANTEE shall keep
financial rccords including properly cxecuted contracts, invoices, and other documents
. sufficient to evidencc in proper dctail the nature and propricty ofthc expenditures.
1
.
AGREEMENT BETWEEN .
RAMSEY COUNTY HRA and CITY OF ARDEN HILLS
FOR ENVIRONMENTAL RESPONSE FUNDS
This is an Environmental Rcsponse Fund Grant Agrcement between the Ramsey County
Housing alld Redevelopmcnt Authority ("BRA") and City of Arden Hills ("GRANTEE").
WHEREAS, On December 22,2002, the HRA approved an increase in the mortgage
registration and deed tax effective Febmary 1, 2003, for the purpose of creating an
Environmental Response Fund pcr Minnesota Statutes, section 383A.80; and
WHEREAS, on June 30, 3006, based upon an application from GRANTEE dated May 1,
200() ("APPLICATION"), the HRA approved an Environmental Response Fund grant to the
GRANTEE in the amount of Fi l1y Thousand Dollars ($50,000.00) for remediation activities at
the Gateway Business Centcr/STS Steels site in the City of Arden Hills; and
NOW, TI IEREFORE, it is agreed:
1. Grant Amount
The HRA grants the GRANTEE a sum not to exceed Fifty Thousand Dollars
(S50,OOO.clO) which funds shall be used only to reimburse it for expenses incurred after
JUlie 20, 2006, in perfonning activitics specified in the APPLICATION, which is .
incorporated herein by reference, to the cxtcnt those activitics arc within the scope of
Minnesota Statutes S383A.81.
2. Payment
Grant funds will be disbursed to the GRANTEE on a reimbursement basis only.
Requests for paymcnt must be accompanied by such documentation as deemed
reasonable by thc lIRA, in its sole discretion, including but not limited to vendor invoices
and proof of payment for eligible activities and by a certification that expenditures were
made f(.)f environmental remediation activities specified in the APPUCA TION and no
other funds were then available to reimburse these expenses.
3. Reporting
Upon the expenditure of all funds covered by this Agreement, the GRANTEE shall
submit a report to the HRA on the progress of the work and a financial summary of all
sources and uses of funds [or the work.
4. Accounting and Record Keeping
For all expenditures of funds made pursuant to this Agreement, GRANTEE shall keep
financial records including properly executed contracts, invoices, and other documents
sufficicnt to evidencc in propcr detail thc naturc and propriety of the expenditures. .
I
. Accounting methods shall be in accordance with gcnerally acccpted accounting
principlcs.
GRANTEE agrecs that Ramscy County, the HRA., the State Auditor, or any of their duly
authorized representatives at any time during normal busincss hours, and as oftcn as thcy
may reasonably deem necessary, shall have access to and the right to examine, audit,
exccrpt. ami transcribc any books, documents, papers, records, etc., which arc pertinent to
its accounting practices and procedures and involvc transactions relating to this
Agreement. Such materials shall bc maintailled and such access and rights shall bc in
force and effect during the period of the Agrecmcnt and i()r six (6) years after its
tcrmination or canccllation.
5. In(IcI1L'ndcnt Contractor
It is agreed that nothing contained in this Agrecmcnt is intended or should bc constmed
as creating the rdationship of agcnts, partners, joint ventures, or associates betwccn the
parties hcreto or as constituting GRANTEE as the cmployec of Ramsey County or the
II RA I()!" any purpose or in any manner whatsoever. GRANTEE is an independcnt
contractor and neither it, its employees, agents nor reprcscntatives arc employees of
Ramsey County or thc HRA. From any amounts due the GRANTEE, there will be no
deductions for federal income tax or FlCA payments, nor for any state income tax, nor
for any othcr purposes, which arc associated with an employcr-employee relationship
. ullleSS required by law. Payment of fedcral income tax, FICA payments, and state
income tax arc the responsibility of the GRANTEE.
(i. I ndcmni fication
GRANTEE shall indemnify, hold hannless, and defend Ramsey County, the HRA, their
officials, employces and agents trom any and all liability, loss, costs, damages, expenses,
claims or actions, including attorney's fces, which Ramscy County, thc HRA, their
officials, employees, and agents may hcreafter sustain, incur or be requircd to pay, arising
out of or by reason of any act or olnission of the GRANTEE, its agents or employees, in
the execution, performance, or failure to adequately perfonn the GRANTEE's obligations
pursuant to this Agrcemcnt.
7. Insurance
a. GRANTEE shall purchase and maintain such insurancc as will protect it from claims
which may arise out of, or result from, its opcrations under this Agreement, whcther
such operations are by thc GRANTEE or by any subcontractor, or by anyone directly
employed by them, or by anyone for whosc acts or omissions anyone of them may
be liable. These requirements may be satisfied by a certified self-insurance program.
b. GRANTEE shall secure the followillg coverages and comply with all provisions
noted.
.
2
Commercial General Liability Insurance .
$ 1,000,000 per occurrence
$ 2,000,000 general aggregate
All policies shall be written on an occurrence basis using ISO foml CG 00 0] 07 98
or its equivalent.
Ramsey County, the HRA, their officials, employees, and agents, shall be added to
the policy as additional insured on a primary basis with respect to the operations of
GRANTEE, using ISO endorsement foml CG 20 10 1001 or its equivalent.
c. Nothing in this Agreement shall constitute a waiver by Ramsey County, thc HRA, or
the GRANTEE of any statutory or common law immunities, limits, or exceptions on
liability.
8. Non-Assignability
GRANTEE shall not assign any interest in this Agreement and shall not transfcr any
interest in the same, whether by subcontract, assignment or novation, without the prior
written consent of the HRA.
9. Equal Employment Opportunity .
GRANTEE agrees to comply with all federal, state and local laws, resolutions,
ordinances, niles, regulations and executive orders pertaining to unlawful discrimination
on account of race, color, creed, religion, national origin, sex, marital status, status with
regard to public assistance, sexual preference, disability, or age.
10. Prevailing Wage
All Contractors and subcontractors shall conform to the labor laws of the State of
Minnesota, and all other laws, ordinances, and legal requirements affecting the work in
Ramsey County and Minnesota. The minimum wage rate per hour to be paid for each
classification of work shall he the union wage rate in the locality of the projcct for those
classifications over which the unions have jurisdiction and the local prevailing rate for
thosc classifications of work in the localities over which the unions do not have
jurisdiction.
11. Workplace Violence Prevention
GRANTEE shall make all reasonahle efforts to ensure that its employees, officials and
subcontractors do not engage in violence while performing undcr this Agreement.
Violence, as defined by the Ramsey County Workplace Violence Prevention and
Respectful Workplace Policy. is defined as words and actions that hurt or attempt to .
threaten or hurt people; it is any action involving the use of physical force, harassment,
...,
..)
. intimidation. disrespcct, or misusc of power and authority, where the impact is to cause
pain, fcar or injury.
12. Data Practices
All data collected, crcated, received, maintained or disseminatcd for any purpose in the
course of GRANTEE's perfomlance of this Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota. Statutcs. Ch. 13, or any other applicable
state statutes, any state rules adopted to implement thc Act and statutes, as well as federal
statutes and regulatiolls on data privacy.
1.3. T cll11ination
Either party may terminate this Agreement for cause upon five days' written notice to thc
othcr party. 1 f this Agreement is terminatcd pursuant to this section GRANTEE is not
entitled to receive any funds not disbursed as of the effective date oftennination.
Notwithstandillg termination of this Ab'Teement pursuant to this section, the reporting
requirements of sections three and four, above, survive the termination.
14. Alteration
Any alteration, variation, modification, or waiver of the provisions of this Agreement
shall be valid only aller it has been reduced to writing and duly signed by both parties.
. ) 5. Intcrpretation of Agreement; Venue
This Ab'fecment shall be interpreted and construed according to the laws of the State of
Minnesota. All litigation regarding this Agreement shall be venued in the appropriate
state or fcderal district court in Ramsey County, Minllesota.
1 (I. Entire Agrcement
This Agreemcnt shall constitute the cntirc agreement between the parties and shall
superscde all prior oral or written negotiations.
RAMSEY COUNTY HOllSING and CITY OF' ARDEN HILLS
REDEVELOPiVIENT AUTHORITY
....---.--..--... -- ----- By:_.___.____
David Twa
Ramsey County Managcr Its: ~-_. ----- --"-. -----
---- ----
Date: Date: -------
----- -- .. -----.--..-...- - .. --" ----- __." ..._ on ..____.____
.
4
.
Approval recommended:
-.
Community and Economic Development
Approved as to form and insurance:
-."---. -_.-
Assistant Ramsey County Attorney
Purchase Order or
Aspen Vendor Contract Number:
._---_.__.-~_.__.. --.-.--.-.--....--....-
Funds are available
Account Number: -..._--
---.-- .
Budgeting and Accounting
.
5
~
,~~HILLS ,
CIty ot Arden HIlls
-_________ ---"if1.. Request for Council ^ction
. - Pn:ipa-red by: -'KCB -'. ==,- '. ----~.-=-==--=,..-~.- .~--- .,=-.="'~ d It - 8ff
Dept: CD , . .. gen a em
Council Mtg. Date: 10/30/06 Consideration of a requested extension of the c10smQ for the sale of the
Final Action Needed By: 10/30/06 Old City Hall/Public Works Site to Royal Oaks Realty
Budgeted Amount: $0.00
Actual Amount: $0.00
= .,....:='=.. -------==:"-==.=---=. .~::;:::,,=,.=.~ ,_,.E.~l)din-g Source: _,~~/~~
Council Action Request:
Consideration of an extension of the closing for the sale of the Old City HalllPublic Works site to Royal
Oaks Realty to on or before November 29, 2006.
Staff Recommendation:
Staff recommends approval of the requested extension of the closing for the sale of the Old City
HalllPublic Works site to Royal Oaks Realty to on or before November 29, 2006.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
X Memo/Letter:
Staff memo dated 10/24/06
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
D Other:
Financial Implications:
AdministratorlStaff Comments: The purchase agreement requires both parties to agree to a request for an
extension of the closing date.
.
Page 1 of 1
~ .
~ EN HILLS
MEMORANDUM
DATE: October 24, 2006 Agenda Item: 8B
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator ~
Karen Barton, Community Development Director
SUBJECT: Request to extend closing datc for the sale of the Old City Hall/Public Works site
to Royal Oaks Realty
Due to concerns regarding the level of contamination on the Old City Hall/Public Works site by .
Royal Oaks lender, Royal Oaks is requesting an extension of the closing date on or before
November 29,2006 to allow timc to complete some additional testing.
Staff Recommendation
Staff is recommending Council approve the requested closing date extension for the sale of the
Old City Hall/Public Works site to Royal Oaks Realty to on or before November 29,2006.
.
-
~
. ~
~ EN HILLS
MEMORANDUM
DATE: October 24,2006 COUNCIL WORK SESSION
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Karen Barton, Community Development Director ~
SUBJECT: Economic Development Strategic Plan Discussion
Background
In December of 2005, the City Council authorized the Economic Development
Commission (EDC) to hire a consultant to prepare an Economic Development
. Strategic Plan for the City. The EDC immediately began the RFP process and in
March of 2006 hired DeSCo Solutions, Inc., to prepare the Plan.
DeSCo in collaboration with the EDC gathered information through research and
interviews with City Officials, Key Leaders and Stakeholders, as well as through a
city-wide survey, then used this information to prepare the attached Economic
Development Strategic Plan.
The EDC has since reviewed the Plan and, after making some changes to the Plan,
has recommended adoption and implementation of this plan in and for the City of
Arden Hills.
EDC Chair Bruce Kunkel presented the Plan to the Council at the October 16 council
meeting. Council acknowledged and thanked the EDC for all of the effort that went
into developing the Plan. Recognizing that there is a great deal of information and
financial ramifications associated with the Plan, the Council requested the Plan be
brought to a work session for more in-depth discussion.
Discussion
Arden Hills' EDC is charged with providing vision and direction to the economic
development efforts of the City. The EDC's priorities associated with this mission
. a re to:
1. Ensure a sustainable, profitable, and competitive economic climate in the
City;
,
EDC Strategic Economic Development Plan Discussion .
October 24, 2006
Page 2 of2
2. Enhance natural resource conservation and management in the City;
3. Build local capacity for economic development in the city;
4. Improve the economic security of Arden Hills' families; and
5. Prepare Arden Hills youth to be productive, positive, and equipped with life-
skills for the future.
In an effort to pursue these priorities, the EDC commissioned an economic
development strategic plan to be prepared for the City. This plan will take the City,
through 2011 and is comprised of 29 goals and objectives to achieve these
priorities.
The 29 goals and objectives identified in the Plan are organized around five
cornerstones of economic development:
. Building an Organization That Can Support Economic Development
. Creating a Community that Fosters Investment
. Retaining The Existing Business Base in the City of Arden Hills
. Attracting New Investment and
. Creating a Strong Workforce
This Plan, approved and adopted by the EDC on August 16, 2006 .
The Introduction in the attached Economic Development Strategic Plan summarizes
the purpose of and need for the implementation of an econornic development plan
in and for the City.
The attached proposed budget for the 5-year implementation of the Plan reflects
maximum investment. However, it is anticipated that the successful
implementation of the Plan can be achieved for a lower cost than is specified in the
proposed budget. For example, instead of hiring a full-time assistant in the first
year, a part-time assistant would likely meet the needs, complemented by existing
staft
Reauested Action
Staff requests Council review and discuss the Economic Development Strategic Plan
before returning it to a regular Council meeting for action.
.
.
. Executive Summary
Arden Hills Economic Development Commission has a mission to provide vision
and direction to the economic development efforts for the City of Arden Hills. In
the context of this broad mission, the priorities for AHEDC are:
1. Ensure a sustainable, profitable, and competitive economic climate.
2. Enhance natural resource conservation and management.
3. Build local capacity for economic development.
4. Improve the economic security of Arden Hills' families.
5. Prepare Arden Hills' youth to be productive, positive, and equipped with
life skills for the future.
To pursue these priorities, the agency will follow a strategic plan through 2011
comprised of the 29 goals and objectives presented herein. In addition, this
strategic plan addresses organizational excellence - the alignment of every facet
of the Arden Hills Economic Development Commission to support effective
economic development delivery and execution in the City. The 29 goals
. identified in this plan are organized around five cornerstones for economic
development:
Building an Organization That Can Support Economic Development
Creating a Community that Fosters Investment
Retaining The Existing Business Base
Attracting New Investment
Creating a Strong Workforce
Approvals and Adoptions
This plan was adopted by the Arden Hills Economic Development Commission
at their regular meeting on August 16, 2006, Bruce Kunkel presiding:
Moved for adoption by:
Seconded by:
Votes in Favor:
Votes Against:
.
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The plan was then forwarded to the Arden Hills City Council for review and .
approval. This plan was approved by the Arden Hills City Council at their
regular meeting on October 9, 2006, Mayor Beverly Aplikowski presiding:
Moved for approval by:
Seconded by:
Votes in Favor:
Votes Against:
Acknowledgements
This Economic Development Strategic Plan is the result of the concerted
effort of the Economic Development Commission led by Bruce Kunkel. We
are especially thankful to Bruce for his leadership in this effort as well as all
he and his commission members do for the City of Arden Hills. Also serving
on the Arden Hills EDC are:
Chris Ashbach
Dale Beane
Robin Davidson .
Kevin Kelly
Nancy Kneeland
Ray McGraw
James Paulet
Edward Werner
This document was produced by funds appropriated by the City Council. For
this and all their support we are especially grateful.
While the planning and preparation of this report was a coordinated effort in
every sense, the following key staff members were responsible for individual
components of the document:
Karen Barton, Community Development Director
Special thanks are also extended to the following individuals and groups
which actively contributed to this process: attendees at all the one on one
.
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. interviews and phone calls, strategic partners to the City and members of the
community at large who provided input via the survey process.
Introduction
Community and government leaders across the nation have come to realize
their actions can change, alter, and direct the condition of their local
economy. The economic quality of life of the residents and the success of
businesses many times are directly influenced by the policies and leadership
of those who have the influence and power to create a climate conducive to
economic growth. Those who chose to shape their future; can. Those who
chose to avoid their future often find it shaped by forces outside of their
control. Change is bound to happen. The choice to be made is whether the
change will be shaped by the community or by forces beyond its control. A
strong economy provides benefits to all who experience it while a weak
. economy puts businesses and residents at risk to the economic effects of
external forces. Economic development strategies are developed by
communities who chose to shape their own future.
In areas with strong economies, local governments do not struggle to fund
essential services and are usually able to provide expanded programs
benefiting all that reside in the area. In such areas, schools are strong,
streets safe and clean, park and recreation programs abundant, and the need
to provide social welfare programs for impoverished citizens is reduced.
Citizens living in an area with a strong economy enjoy consistent
employment, regular wage gains, opportunities for personal advancement,
and are able to reliably save for and invest in their future. Businesses are
able to plan for consistent expansion, hire full-time employees for the long
term, and are willing to risk significant capital, investing in their operations.
Communities grow closer, tight-knit; as young men and women, after
.
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completing high school or college, remain in the area as growing employment .
opportunities in their "hometown" capture their interest.
In areas with weak or declining economies, the opposite occurs. Local
governments struggle to fund essential programs, with budgets under
growing pressure to assist the impoverished. Residents have un.certain
futures, filled with personal anxieties, with limited employment opportunities,
stuck in subsistence level jobs. Businesses employ part-time workers and are
unwilling to risk significant capital because of an uncertain future. The best
and brightest young men and women must move from the area to seek
quality employment, which is not available in their hometown.
Nationally, there are more than 6,000 economic development organizations,
Chambers of Commerce, and local, regional, and state government offices
working in some fashion to improve the economy of their respective areas.
Never in history has there been such an effort. Some organizations have .
large budgets, better community cooperation, and a stronger commitment
from local government than others. These areas have the best chance to
either maintain or improve the economic quality of life and standard of living
of their citizens. Some areas, however, provide little or no attention to
economic development programs. They do not fully understand the need to
have a constant, aggressive economic development program just to maintain
the existing condition. In these areas, typically, the local economy is in
decline.
Even though local community leaders cannot control the actions or policies of
the federal or state government, they indeed can establish policies and
create local programs, which assist and foster economic growth. The
premise, therefore, of this economic development strategy for Arden Hills is
that an active participation in fostering the economic strength of the local
economy is an essential action by the local unit of government and a
responsible action thereof. .
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Economic Development Strategies in a New Economy
Times have changed, and with them so has the underlying economic
structure in which we all live. This new economy requires smart thinking by
our leadership facilitated by new ways of solving problems and collaborations
with sometimes unexpected partners. In the new economy, the ticket to
faster and broader income growth is innovation. This economy puts a
premium on what the Nobel laureate in economics Douglas North calls
"adaptive efficiency," which refers to the ability of institutions to innovate,
continuously learn, and productively change. As markets fragment,
technology accelerates, and competition comes from unexpected places,
learning, creativity, and adaptation have become the principal sources of
competitive advantage in many industries. Enabling constant innovation
needs to become the goal of all organizations committed to prospering.
. Similarly, the goal for metropolitan areas must be to foster innovation and
adaptation - in infrastructure, in institutions both public and private, and on
the part of individuals.
These efforts need to be proactive and designed for the long term.
Government, civic, and business leaders need to challenge all economic
sectors and institutions, including their own institutions of government, to
become cultures of innovation. The consequences for any community that
does not respond to this challenge are low productivity, stagnant living
standards, and reduced opportunity for its citizens.
Innovation and change mean uncertainty and disruption. But it is becoming
increasingly clear that dynamism is critical to growth. (You can't have
upward mobility if no one is on the move.) The more churning in a
community in terms of new business start-ups and existing business
changes, the faster the community's rate of economic growth. In fact, of all
. of the indicators in this report, churn is the most strongly correlated with
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employment and income growth. This means that communities need to .
promote change and innovation, not retard it.
A New Goal: Get Prosperous, Not Bigger
As communities achieve low levels of unemployment in an era of fairly strong
economic growth, economic developers need to think more about quality
than quantity; more about getting prosperous than simply getting bigger
(e.g., more jobs and people). Most economies, both big and small, still see
getting bigger as the main goal of economic development.
In the last 20 years, the transitional period between the old and the new
economy, "getting big" made some sense because economic growth was slow
and unemployment high. However, even when local and regional economies
were weak, job growth was at best a means to two possible ends: raising the
average standard of living in the metropolitan area, or helping reduce
poverty by employing those at the fringes of the labor market. The first of .
these two goals is now more effectively achieved by focusing on income
growth per se and not job growth as a means, particularly with the
unemployment rate at around 5 percent. The second is now largely a matter
of structural or social reform, such as job training, K-12 improvement, and
solving the problem of spatial isolation in low-income, inner-city
neighborhoods. It is difficult to see how programs aimed at undifferentiated
job growth that are not focused on higher wages or higher-skill jobs can
provide more opportunities for the poor than already exist in most metro
economies, unless those areas are losing jobs or have high unemployment.
Unfortunately, in most places it is hard to reverse the "go for growth"
political juggernaut that remains on autopilot. A powerful growth coalition
exists in most metro areas (e.g., real estate developers, Chambers of
Commerce, newspapers and utilities, and economic development
professionals) that advocates getting bigger, even if the new jobs pay little
and the region is coping with the pains of growth. For example, economic .
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. developers in Northern Virginia still aggressively recruit new firms, even
though traffic congestion is the worst in the nation, housing prices among the
highest, and unemployment among the lowest.
As a result, the new goal for economic development, particularly in fully
developed areas, should be to raise average per capita incomes through
higher-wage jobs, while working to reduce poverty and expand opportunity
for economically disadvantaged residents, all the while boosting the region's
quality of life. This does not mean that communities should oppose growth
and erect regulations limiting it; it does mean that most areas should not
continue to pursue job creation for its own sake.
This is not to say that the strategy should remain fixed. If, unlikely as it is,
productivity growth rates slow significantly in the next decade and
unemployment increases, the appropriate goals and strategies might change.
But for now and the foreseeable future, economic strategy should focus on
. raising incomes rather than simply attracting jobs.
Beliefs About Economic Development in the Old and New Economies
In the old economy, people believed that: In the new economy, people beljeve
that:
.......... ... ~ . '" --- ~.._.
Being a cheap place to do business was the Being a place rich in ideas and talent is
key. the key.
Attracting companies was the key. Attracting educated people is a key.
.. d.h _..,. ..........v......
A high-quality physical environment was a Physical and cultural amenities are key in
luxury stood in the way of attracting cost- attracting knowledge workers.
conscious businesses.
Regions won because they held a fixed Regions prosper if organizations and
competitive advantage in some resource or individuals have the ability to learn and
skill. adapt.
Economic development was government- Only bold partnerships among business,
led. government, and nonprofit sector can
bring about change.
.... ...
.
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A New Means: Get Better, Not Cheaper
A new goal requires new means. In the old economy, places sought to get
big by "getting cheap." In the New Economy, the key to success is to "get
better." Policy makers used to believe that a low-cost environment was the
key to success and that making investments to create a high-quality physical
environment just raised costs and drove away business. That's why
communities focused on physical infrastructure, below market-rate financing
and tax holidays for big industrial and commercial projects, and marketing
and incentives to attract industry. The result was often low-wage jobs and
companies that were just as likely to leave after a decade for even cheaper
pastures.
In the New Economy, the path to raising wages and quality of life is in
ensuring a technologically advanced infrastructure, boosting the skills of the
region's workforce, creating fast and responsive government, ensuring a high .
quality of life - including a high-quality physical environment that is attractive
to knowledge workers - and developing a responsive, efficient government.
This is not to say that fiscal discipline should not be a cornerstone of
government in the New Economy. But a low-cost environment with a poor
quality of life is not the ticket to success.
In the New Economy, communities need to shift their focus from
providing tax breaks and other subsidies to investing in the skills of
the workforce, a vibrant infrastructure for technological innovation,
and a superb quality of life.
Rather than simply trying to cut costs or react to each new economic
gyration, communities should instead invest in the foundation areas for
growth in the New Economy. A progressive, innovation-oriented metropolitan
area policy framework for the New Economy should rest on five
cornerstones:
.
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1. Building an Organization That Can Support Economic Development
2. Creating a Community that Fosters Investment
3. Retaining The Existing Business Base
4. Attracting New Investment
5. Creating a Strong Workforce
DeSCo's Philosophy of Strategic Planning
DeSCo's philosophy on strategic planning for economic development
mandates that every member of the community be afforded the opportunity
to provide input and insight into the plan. We realize that not everyone will
have an opinion nor wish to express it; however we find it important that
every citizen in the community be afforded an opportunity to speak.
In economic development, there are four layers of input solicited in the
. development of the strategic plan. They are:
+ Leadership. We define two key components to comprise the
leadership in the community; the elected officials on the City
Council and the members of the EDC who are driving economic
development efforts.
. Power Base. In any community, there are people who hold power
and influence. The goal of an economic development strategy is to
find out what these individuals are thinking. The power can be:
0 Elected power afforded to those in office.
0 Appointed power commonly received from elected officials.
0 Wealth achieved from success in business.
0 Knowledge from achieving expert status at something.
0 Positional power from holding a position of responsibility.
We request the input from those who hold the power or influence in
the community as we start our work in the community.
. Strategic Partners. These are individuals or organizations who
work closely with City Hall and the EDC. They often involve
. Planning Commission and other City Committee members, the
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Chamber of Commerce, health care officials and others with similar .
interests.
. Citizen Tax Payers. These are foundation upon which everything in
the community.
We begin our engagement with one-on-one interviews with the leadership
and power base in the community. Our questions to these individuals are
purposely open ended, allowing DeSCo staff to collect the information
necessary about what issues are faced in the community when it comes to
economic development. We do not lead, we listen.
The answers to these questions are formed into a survey that is circulated at
first to the strategic partners and then ultimately to the city as a whole. We
contact both by directing their attention to the City's web page where the
economic development survey is hosted. This works to establish the
community as the leader in economic development as opposed to the
consultant. By sequentially distributing the survey in this manner we are .
able to stratify the opinions of the community and show any separation in
opinion between those "in the know" and the rest of the community at large.
Citizen involvement in economic development strategy formation is essential
for support and implementation of the plan. Elected officials, economic
development staff and citizens all play important roles in governing the
community. Therefore, DeSCo commits to promote and to sustain a
responsive citizen involvement environment. With the opportunity to provide
input comes buy-in. With buy-in comes support and with support comes the
ability of the EDC and the community to implement an effective economic
development strategy.
.
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. Economic Development Plan for Arden Hills
Finding itself at a crossroad for growth, the City of Arden Hills engaged the
services of DeSCo in the summer of 2006 to create a strategic plan for the
City. This plan of action was to be developed not from a point of isolation
but from an interactive process involving substantial community input.
Using our proprietary methodology developed through creating strategic
plans for communities throughout the United States, DeSCo went to work in
Arden Hills to develop a strategy for economic development success.
The final stage of our engagement resulted in the development of this
strategic plan. The plan is segmented to address the five cornerstones of
economic development:
. Building an Organization That Can Support Economic Development
Creating a Community that Fosters Investment
Retaining The Existing Business Base
Attracting New Investment
Creating a Strong Workforce
Every economic development organization is pressed with deciding how
many of these five cornerstones their budget and staffing will allow them to
address. Once they determine which cornerstones they can approach they
are then faced with determining the relative emphasis to be placed on each
cornerstone. In the formulative stages of the organization, much more work
is required in the first three cornerstones; Organization, Product and
Business Retention & Expansion. More mature programs are able to shift
their resources toward the latter cornerstones; Workforce Development and
Marketing. At its current level of funding the City of Arden Hills can only
address three cornerstones well. Based upon the needs discovered during
our strategy sessions we would recommend those to be the Product,
. Organization and BRE Cornerstones.
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It is the recommendation of DeSCo that funding and staffing is secured for .
full implementation of this plan. Assuming this to be an achievable
objective, we have written a five year economic development strategy that
addresses all five of the cornerstones. This program is heavily weighted
toward the first three; organization, product and business retention and
expansion however. It is the consultant's recommendation that these are
the best investments of the City's economic development funds at this time.
Project phasing into three sections; Early, Middle, Late. In a five year
strategy such as this early implementation is recommended for less than two
years from plan adoption; mid term is for year's two to four and late term is
years four through five.
Organizational Development
Economic development cannot occur without the staff and organizational .
support necessary to make it happen. It is, without question, the point
where all ED must start. Arden Hills is not exempt from their need to
address this area either.
The first component essential to a successful economic development program
is to ensure that the organizational capabilities are in place for ED to
succeed. In order to accomplish that success, we recommend that Arden
Hills address the following organizational issues:
Ear/v: Years 1-2
1) Economic and Community Development Director.
For economic development to succeed there needs to be someone in
the community with the title for such responsibilities. Currently, there
is no one on City staff with the title of economic development director.
In order to begin the process of addressing this critical issue an
economic development director needs to be put in place. Full time .
economic development staff is not warranted at this time. However, a
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. minimum of part time attention to economic development is warranted
for consideration. Our first recommendation is that the awareness of
this priority be recognized through title changes. We would
recommend that the title of the Community Development Director be
changed to Economic and Community Development Director as soon
as possible.
2) Support Staff for Economic Development
The new Economic and Community Development Director cannot
assume the additional responsibilities of their job without sufficient
staff to manage that task. If the City adopts the recommendations of
this plan, a full time economic development administrative assistant
will be required. This position may be able to be supported from other
capacities in the City's system in the early stages, but it cannot be
sustained without permanent staffing added to support this goal.
Moreover, should TCAAP mature as expected, a support person for
economic development as well as a redevelopment director will
become a necessity in order to channel the growth opportunities
successfully. In the near term, this individual needs to be put in
place to assume the support responsibilities necessary for meeting this
priority.
. 3) Council Development
Arden Hills is at a new crossroads in economic development. In order
for the City Council to support the efforts of its staff, there needs to be
a higher level of expertise of economic development issues amongst
the elected officials. Toward this end, we would recommend up to six,
three to four hour training sessions be held at City Hall at a frequency
of one every other month. These sessions should be open to the
public. Topics for discussion may include:
. Incentive Utilization for Competitive Economic Development
. Brownfield Redevelopment
. Economic Development Finance
. Redevelopment of Existing Properties
. Main Street Revitalization
. The Link Between Education, Workforce and Economic
Development
. Leadership in economic development. Why everyone is a
leader in Arden Hills.
Middle: Yf!ars 2-4
4) Strengthening of City Administrator's Position
.
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Economic development in Arden Hills will succeed when city staff .
turnover is reduced to levels representative of the industry and
preferably below that level. In order to accomplish that task, the
City Administrator must be commissioned with full administrative
responsibility of the city while the City Council bears the responsibility
for policy and legislative roles. We would recommend that a
consultant be employed to recommend the most effective roles and
responsibilities for the City Manager and Council in managing the city.
5) Community Awareness
The third leg of the economic development is the community itself. If
the citizens understand the vision for economic development they will
be much more capable of supporting an economic development
mission. Toward that end, they need to be perceived as part of the
overall economic development effort. Incorporating citizen support
for economic development will require that they be informed of the
economic development focus of Arden Hills. This will be accomplished
by amending the Mayor's already well received newsletter to include a
section on economic development. In addition, this newsletter will be
appended to the City's recently revamped web page for download. .
Late: Years 4/5
6) Redevelopment Director
As a land locked community, Arden Hills is no longer able to stimulate
economic growth through the annexation of additional space. The
goal for the community now is to optimize the space available to them.
Even if the TCAAP project were to never materialize, the need to be
more actively involved in the redevelopment of Arden Hills presents
itself today. This individual would be strongly skilled in the ability to
take existing properties and convert them to new investment and job
creation opportunities.
Product
The next most important component of an economic development program is
the product itself. In a similar fashion to a business taking their product to
market, the community needs to look at itself as a product that is being
bought, improved and resold over and over again. Enhancing the quality of .
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. the product works directly at improving the customer's satisfaction of the
buying experience. Activities recommended for consideration in improving
the product include:
Earlv: Years 1-2
7) Gateway Plan.
Visitors to Arden Hills are often in the community before they realize
they are arrived. It is easy to move from a neighboring community
without realizing that one has entered Arden Hills. The paths along
which one moves into and out of a community are referred to as the
gateways. Arden Hills would be well served by placing modern
welcome signs at its gateway entrances greeting visitors and
residents.
8) Way Finding Signage
Moving throughout the community can be made more effective
. through the addition of way finding signs. As their name implies,
these signs help to direct travelers to specific destination points in the
community such as city hall, parks, shopping districts, schools, etc.
When incorporated into the design of the gateway signage, they add to
the style of the community creating a greater sense of presence that
someone has arrived in Arden Hills.
9) Capital Improvement Planning
One of the most challenging, yet unglamorous roles that community
leadership must address is creating an operating and maintenance
program for its many assets. To the average citizen these assets
seem like permanent infrastructure that will be there forever. To
anyone who has served in the public arena the knowledge that these
assets are in a continual state of decay is well known. Improvement
plans and budgets need to be put in place so that this process is an
annual appropriation of funds. The electorate is most focused on
those items that are above ground, i.e. streets, sidewalks (trails) and
parks. Prudent fiscal planning will also address those items below
grade; sewers, water and utility infrastructure.
.
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Middle: Years 2-4 .
10) Central Business District.
The lack of a city center is a common challenge for modern
communities. Many of these communities developed similarly to
Arden Hills, as a suburb from a larger metropolitan center. Once
critical mass was achieved, a community was formed by the first
settlers. Since the "city" at that time was the larger metropolitan
downtown, the focus on creating a central business district did not
exist. However, as the community grew the need for its own identity
grew with it. As is frequently the case, the area for a city center was
not zoned or planned in the process.
Arden Hills has areas of higher retail and service concentration;
however they were planned for vehicular transportation and have the
look and feel of such a decision. A city center is more pedestrian
oriented consisting of:
a. Higher buildings
b. Zero lot line development (front and side yards)
c. Shared parking
d. Parks (typically passive)
e. Entertainment and dining venues .
f. Niche retail
Areas like this do not currently exist in Arden Hills. This matter is
further complicated by the fact that the "historical" city center/main
street which many have defined as CR E has been "abandoned" by the
construction of the new City Hall along CR G/96th Street. As city halls
are traditionally located in the City Center, the citizens in Arden Hills
question where the true city center may be at this time.
A master plan, zoning changes and development/redevelopment
efforts designed to create a city center would benefit Arden Hills
greatly. This center would be addressed through the way-finding
signage presented elsewhere in this strategy and supported through
various fairs and festivals held purposely in this area to help create
greater awareness and presence for the city center in the community.
11) Trails & Recreation Program
Arden Hills is challenged by the presence of major segregating assets
which are its highways and lakes. These bisect the community into
small pockets allowing for separate and unique residential
opportunities. However, this separation also increases the need for .
attention to be paid on linking the individual pieces together. Citizens
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. in Arden Hills reflect their interest in a trails program as they often site
the segmented nature of the community in discussions and surveys.
DeSCo recommends that this become a major initiative for the
community through the development of a Recreation Master Plan.
This plan would link the trail system into a unified network of
pedestrian transportation throughout the community.
Late_: Years 4 - 5
12) Development Sites.
As a land locked community, Arden Hills is rapidly running out of
developable sites for consideration. This shifts the community's
priorities from a development to a redevelopment nature. Due to
development pressures in and around the community, single site
redevelopments can and will most often be handled by market forces.
However, the need to look at the community from a higher level and
to take larger tracks of land that are under or non-performing and
convert them to a higher and better use is what we are talking about
here. Arden Hills is at a point where master planning entire
neighborhoods, retail districts, business parks and yes, the city center
needs to move onto the public agenda. Through this process, a more
. proactive vision for the city can be implemented. Accomplishing this
vision will require the city's participation in the development process
through financing, incenting and negotiating key partners to
participate in the process.
Business Retention
Business development represents some of the core activities of any economic
development program. Over time, the importance of a successful retention
and expansion program has risen over that of the traditional attraction
efforts. The most effective economic development dollars are those spent
working with existing businesses since most of the economic growth in a
community is the result of established businesses. Here are some activities
recommended for Arden Hills.
.
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Ear/v; Years 1 - 2 .
13) Business Retention Program.
Recent research on economic development effectiveness conducted by
numerous resources has consistently emphasized that a business
retention program focused on the base (those businesses that bring
money into the county) and the largest companies is the most
successful economic development strategy a community can design
and implement. The center piece of this program is the business
leader meetings. These should be conducted annually and focused on
removing the obstacles hampering business success. Based upon the
input received in these meetings, a series of business services can be
provided. Since they need to be directly responsive to the needs
presented during the interviews we can only offer suggestions of
programs that other communities have used successfully in the past.
If the recommended staffing levels are added to the community, we
see no reason why 30 to 40 visits per year cannot be conducted in the
community.
14) Business & Education Initiative
Arden Hills is blessed with two key assets; a strong business base of
signature companies and a school system that ranks as one of the best .
in the state. In order to maintain and enhance both entities
strengthening the link between the two is essential. Increasing
business participation in the schools is valuable for showing Arden
Hills' students what a business career wi!! be like when they graduate.
Having business leaders, and most especially business owners, speak
at career fairs goes a long way toward strengthening the tie between
the two. A ready-made program that makes this process as much fun
as it is easy is provided through Junior Achievement. JA's pre
planned instructional packets work extremely well in tapping the
expertise of business leaders in an educational setting for students of
all ages.
15) Sign Committee.
It is unclear whether the city's sign ordinance is overly restrictive or if
it is just perceived to be. However, enough businesses in town have
the opinion that the sign ordinance is too restrictive so it would be
beneficial for Arden Hills to convene a committee to review this
matter. These people would be instructed to review surrounding sign
ordinances and standards set forth by the American Planning
Association. The comments received by this committee can be
developed into a recommendation for the EDC and ultimately Council .
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. to consider. Inclusion of the City Planner in this effort would be
essential.
16) Business Issues on Community Web Page.
Arden Hills' new web page will work to provide a new more progressive
image for the community. This page can become a tool for business
retention by creating a section directed toward existing business
issues. By creating a business only section of the web page the
importance of this component of the economy can be emphasized.
17) Mayors Council on Existing Business Services.
We would recommend a council on existing business services that
would serve as counsel to the Mayor. This would be an advisory panel
of business representatives large and small who would meet with the
Mayor and the Economic Development Director to address
business/government issues in the community. Initial agenda items
may come from city hall, however longer term success of this group
will occur when the members take ownership of the agenda and
propose things for consideration.
. Middle: Years 2 - 4
18) Resource Database.
City Hall can position itself as more supportive of business if it creates
a resource directory of business support services available from the
governmental as well as private sectors. This can be as simple as a
Word file that is periodically updated, printed and put on display in
City Hall lobby to something as sophisticated as an online database
accessible from the City's web page.
19) Business Matters.
A section of the Mayor's monthly newsletter should be directed toward
business issues in the community. We would title the column
"Business Matter." The double entendre aspect of the title is purposely
selected. With topics ghost written by economic development staff,
the Mayor can focus on issues relating to the business community in
her newsletter each month.
Late: Years 4 - 5
. Business Retention activities are additive events, i.e., they do not
terminate quickly. Later year implementation of these new priorities
Strategic Plan for Economic Development Page 19 of 25
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will see success when earlier efforts are sustained, perfected and .
streamlined.
Business Attraction
Business attraction focuses on identifying companies from outside the area
and enticing them to expand or relocate into a community. The goal is
simple and straightforward; to secure new jobs and investment that off sets
business closures. It is glamorous work, frequently commanding the most
recognition of economic development efforts in the media. However, it is
extremely expensive and it offers relatively low return on the economic
development dollar. Since Arden Hills has not spent a great deal of time in
this area, is just now considering an attraction effort and has little budget
allocated toward business attraction, we would recommend that you focus
more on response capacity than lead generation. With that in mind, here are
some activities recommended for Arden Hills.
Early: Years 1-2 .
20) Information Assembly and Readiness.
Having accurate and up to date information is critical for program
success. There are two places where a community can obtain a
competitive advantage in economic development; with the accuracy of
their data and the speed of their responses. We would recommend
that focusing on this capacity be a higher emphasis at this time as
opposed to actively marketing the community. This information
should be readily highlighted on the City's new business section of the
web page.
21) Network Development.
The development of a strong, strategic network is essential for the
near term marketing success of Arden Hills. A substantial amount of
lead generation occurs from the State Department of Commerce.
Lesser amounts of leads are generated from the utility company and
others come from the development community. These three sources
should be the primary source of lead generation for the Arden Hills in
the near future (1-3 years). Leveraging these sources can occur in
two ways. The simplest is introductory meetings conducted by the
city's economic development staff with the leaders in those three .
sources listed previously. City staff should have an entertainment
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Final Draft - Ready for Release Subject to Council Approval and Adoption
. budget that allows them to take these people out for lunch or after
busine~s meetings as they develop relationships with these individuals.
A more aggressive approach is to hold "Arden Hills Day" and to have
these people into your community for a four hour tour and luncheon
that would be catered at City Hall. The goal here is to make sure that
product knowledge and personal relationships are as strong as can be
in order to have those people who influence investment decisions
consider Arden Hills when opportunities arise in the future.
22) Incentive Policy.
The community would be well served to draft an incentive policy
guiding the productive use of incentives in Arden Hills. This should be
conducted by the EDC in partnership with an outside consultant. As
this document is completed it is then presented to council for approval
and handed back to the EDC for implementation. Although it is a
document in writing, it is critically important that the EDC and City
Council understand that the incentive policy is a fluid document open
for interpretation on a project-by-project basis.
.
Middle: Years: 2 --= 4
23) Decision Influencers.
Site selection consultants deal with the larger, more sophisticated
projects that are decided upon each year. Marketing dollars could be
well spent on approaching these individuals, sharing with them the
benefits of an Arden Hills site selection and working with them in the
future as projects materialize. Consultant approaches in the
Minneapolis/St. Paul market would be the most affordable to approach
followed by those in the Chicago market areas.
24) Joint Marketing.
As the program matures, the City would be well served to partner with
other surrounding cities in a joint marketing effort. This is a common
strategy in economic development as companies who are focusing on
an area are able to be approached earlier in the decision making
process through group marketing than they can be with individual
marketing. The sooner that the community can make an impression
on a company, the higher their chances are of securing the new
. investment.
Strategic Plan for Economic Development Page 21 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
Late: Years 4 - 5 .
.
25) Individual Marketing.
On rare occasions the community may opt to pursue its individualized
market efforts. As stated before, these are very expensive and
frequently result in little or no return on investment. However, for
highly targeted instance where a niche opportunity presents itself, the
community would be well served to have the capacity to pursue
specific prospects by having the appropriate funds budgeted.
Workforce Development
Arden Hills has one of the most highly skilled and highly educated workforces
in the State of Minnesota. This strength is a blessing that needs to be
protected and nurtured as much as possible. Promoting the excellent school
system as a community asset is essential to long term success in economic
development. .
For rank and file workers, much of the City's success in Workforce
Development will result in partnering with The Ramsey County Workforce
Investment Board (RCWIB) in this area. RCWIB is networked into a
statewide system of education and training that prepares people for high-skill
jobs and assures employers of a skilled, flexible workforce. This
comprehensive program is designed to improve the productivity level of the
workers and allow companies to grow in the future. We recommend that
this support for education continue in its current form and extend through
the full five years of this strategic plan.
26) Education.
The quality of the local school system and the work ethic it instills in
the students may be the most valuable asset in the overall economic
development resource base. Promoting, protecting and enhancing the
school/business relationship are an essential component to maximizing .
the role that education plays in economic development. In the BRE
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.
. section of the plan, we discussed ways that the business community
can become more actively involved in the local school program.
27) Foster Workforce Training Initiatives.
Through the BRE effort, help to bring new training opportunities to the
attention of key partners such as RCWIB. There are funds and
programs available through the RCWIB that can brokered as solutions
for local employers in the community. These resources can help cut
the cost of workforce development significantly for qualified activities.
28) Data Collection.
Some workforce information is readily available but a great deal of it is
not. The ability of the City to collect this less accessible information
and to make it available to the employers is directly proportional to
their success with retaining and attracting quality companies. The
most valuable information is wage and salary data broken out by job
classification. The goal is to collect and disseminate valuable labor
information not readably attainable from other sources in order to set
the community apart from its competitors.
. 29) Certified Worker Program.
In order to increase the value of the workforce in the community, a
certified ';,vorker program that promotes a qualified worker should be
considered. However, since the school system is not exclusive to
Arden Hills, this program will have limited value in differentiating
Arden Hills from its competing neighbors. We would recommend that
it be pursued however as many of the competitive situations will
involve Arden Hills competing against communities outside of the
Metropolitan area.
.
Strategic Plan for Economic Development Page 23 of 25
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.
Summary Thoughts .
A successful plan is, by definition, a usable plan - one that directs the City's
economic development activities as well as its long-range view, and that
yields meaningful improvements in effectiveness, capacity and relevance.
More than a few strategic planning efforts have run aground because they
were based on a fundamental misunderstanding of what a strategic plan is.
Sometimes strategic planning is confused with other planning modalities,
each valid in its own right but geared toward a different end result.
To put it simply, not every plan is a strategic plan. A strategic plan is a tool
that provides guidance in fulfilling a mission with maximum efficiency and
impact. If it is to be effective and useful, it should articulate specific goals
and describe the action steps as we have in this document. As a rule, most
strategic plans should be reviewed and revamped every three to five years.
This plan is no exception. .
Strategic planning has long been used as a tool for transforming and
revitalizing economic development organizations. In its own right, this plan's
primary goal is to energize the Arden Hills EDC and to chart a course of
action for the organization. Recently, however, skepticism about planning
has been on the rise. Political and economic uncertainty is the norm and the
pace of technological and social change has accelerated. There is some
disillusionment with planning efforts that can't keep pace. "We did a plan five
years ago and haven't looked at it since," is one common complaint. Or, "By
the time we completed our plan, we were already carrying out all of its
strategies. "
However such comments miss the point. Rather than expose some fatal flaw
in strategic planning, they reflect a basic misconception about the purpose
and value of strategic planning and what it takes for a plan and the process
to succeed. Indeed, the process can prove pointless and frustrating and the .
Strategic Plan for Economic Development Page 24 of 25
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.
. end product of dubious value when care isn't taken to set clear, realistic
goals, define action steps explicitly and elicit the views of major stakeholder
groups.
Yet few tools are better suited to help address the staggering array of
challenges brought about by a changing environment. This strategic plan for
Arden Hills has addressed the needs of the community in economic
development while taking great strides to ensure that the common pitfalls for
plan failure have been averted. All that lies next is to implement the plan in
a logical, sequential manner. In so doing, Arden Hills will move its
economic development efforts, and with it the community as a whole, to a
new standard of performance that parallels that of the most successful of
communities.
We wish you success with your implementation of this plan.
. DeSCo
August, 2006
.
Strategic Plan for Economic Development Page 25 of 25
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'~
. ~
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~ EN HILLS
MEMORANDUM
DATE: Octobcr 25,2006 COUNCIL WORK SESSION
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Karen Barton, C'ommunity Development Director~
SUBJECT: TCAAP Discussions
Hoisington Koegler Group, Inc. (HKGi) has been contracted by CRR to conduct thc Master
Plmming process for the rcdevelopment ofTCAAP. HKGi will be attending thc work session on
Monday night to provide council with an overview ofthe Mastcr Planning Process and timeline,
. for the TCAAP redevelopment project. HKGi has expressed an interest in arranging a tour for
the Council and Planning Commission to visit other mixed-use developments in and around the
metro area. I've attached some information regarding HKGi for your review.
Additionally, staffwill be providing an updatc regarding the environmcntal process and transfer
process for the TCAAP property. Meetings with the Army, GSA, regulators and City/CRR are
scheduled for November 7 and 8. I've attached a preliminary agenda for your refercnce.
Staff has been working with Steve Bubul of Kennedy & Gravcn and CRR on the Preliminary
Developmcnt Agreement and will provide Council with a status update.
CLOSED SESSION
The General Services Administration has requested an extension of thc OfTcr to Purchase.
.
. TCAAP Development Project
Arden Hills, Minnesota
Ryan/Rehbein Land Partnership
.
September 8, 2006
Hoisington Koegler Group Inc.
SRF Consulting Group, Inc
.
,
.
Thc IIKGi/SI-U; team oflt>rs H~'an/l{('hbein Land Partn,~rship and the
Cit~. of Arden Hill.s with unp,lrallelt'd experience in c()[nrnunjt~ master
pl.1nning. "mdscape <Hchikcture, architecture, engineering and
impknwntation. This team has \\orked togt'thn on se\crJlland planning
Jnd design projects in recent years, including the Ihssetl Creek Valle~"
Redevelopment :\laskr Pbn, hIen Prairie Compreh<:'nsi\'e Plan, Eden
Prairie Major Center Area Land Use and Tr,lllsportation Plan, City of
Mound Transit Center, and PI~'mouth Cit~. I-Iall.
Our team h,ls the capabilit~. to pn)\'ide a fulllc\"(~1 of planning, engine,~ring
and design services. Our rdc'vant experience and t,'chnical skills are
unerlualkd ,il producing innovative and achiehihle results fiJr complex
development prnjects like the TCAAP [)Cydoprnent Project. In addition
to I-IKGi and SI{F, we ha\"(~ in\'ikd HKV Group and ZH:\ Inc. to join us
and full~. complement the it'arn. The IIKGi/SRF team consists of the
ldlo\\'ing firms:
[1113 HOISINGTON KOEGLER GROUP INC.
IOU Hoisington Kocgler Group (HK Gi) will 1<,,1.1 the nJ.lster pbnning and
entitkl11('nt senices. landscape architecture, stredscap<' and public space
Hoisington Koegler Group, Inc. dl;sign, cost estimating for landscape (ksign, PU!) suhmission process, .
123 North Third Street, Suite 100 puhlic participation ,md pn)Yid,' project m,lI1.lgement sl'n'ices.
Minneapolis, Minnesota 55401
p: 612.338.0800 Firm History and Philosophy
f: 612.338.6838 f-1KGi is ,1 firm of t\\"l'nt~. talented lands,:apl' archikcts, urb,Ul designers
web: www.hkgi.com and planners who shalT their passion for design and planning with clicnt
communities striving to create lasting places of(lualit~.. HKC;i has twent;.
four years of experience d,~signing high (!uJlit~. and distinniH~ public and
pri\ate spaces on budget and on timl~. Developers ,lnd cOTllmunitic, seck
IIKC;i to lead their pLuming and design efforts beC".1USf' of our abilit~. to
crl'ali\ cl~' s;'nthcsize complex program needs and planning issue's \\"ithin
,\ pron'ss of const'nsus-building.
HKGi Iwlic\"Cs that dt'sign, \\.hen inspired h~' the charach'r of the peopl(.
and the hnd, can create a unique and idenlilbbk Sl'ns<' of communit~.. \Ve
<lspirc: to prm-ide our clients with nw.Hlingful and appropri.1t" planning
and d,'sign seryices that creak this senSl' of cOllllllunit~.. Four core
principles are uni\ersal to our practice and ar(' the fram,''''ork for our
firm's identity and planning: process:
Collaborate
[;]~ lIoi,;ington K(legl~r Group Inc. \Ve strine to integrate din~rs<, fwrspectin's into .111 of our \vork. \Ve
~n .
..-..- .--.. ...-- ----.
page 1
---------".."-.".- . "-.-------. .--
.
hring together tl'alllS of profcssiotl.1h that thri\'c 011 a studio .lpproach to
pLuming and arc p,lssionak ahout till: nmtinuous process of teaching and
k'lrning. Our process lx'gins \\'jth thoroughly' understanding the l.md
and lIlalching its capahilitil.'s to our dil'nts' ohjccti\"('s .md ITl.lrkd realities.
listen
In order I,>!. pbns to rdkll thc' uniCjul' ,.har.lckr of any gi\cll pbCt" the
n.llllr,d, ,'uhural ,1Ild historic.ll v.llues twed to he hear.d ,md understood.
\\"e \\ill continualiv- liskn to di,'nts .1Ild stakdlOldlTs to ,~nsurc \YC huild
upon th,' inlwrent strengths of the ,:ommunity .md consistently pro\'idc
dire-diun that rl'Spl'dS the context of the project ;It hanc!. Continuous
r;'l"dh,ll-k is .1 lOrnl'rstonc' of our cksign pruCt.ss. \V,: discuss altern.ltin's
\\ith c1i':'lIIS ,II ('\cry stt'[J of the process .lnd "lIg.1ge tll\~ community
\\.hl.'Il<:\cT appropriate. The rt'sult is ahyays a grandcT yision Ih;lt guides
c!t-n.!opnwnt. .
Explore
H\' c.rnbracing the cumplcxitic's of our prujl'LtS Wl' can (T,'atl' ne\\ solutions
th.lt bring "b\'ious .1Ild me,lsurahlc ,.11IW to our c1il.'lIls. Our thirst tu
,;ec.k out nt.'\\' cnnncclicHlS l.ll.'t\\"(.'(.'ll people and tilt' bnd is at tht' Iw,lrt of
. our t~xpl\Jr.llions ;md is intcgr.ll to our planning and dcsign proct'ss.
Create
Only' h\ ulIckrstanding ho\\' a pl.u1lling principle c\o!v,.'s into a built
Ct"JlllllllHlity ,ISSt't can we Ktually Iwgin to ';('(' hO\\ our \\'ork .llfe(\s 111('
physi('al chaLlltcr of any gi\,'n pl.lCe. We \\'ill .ll\\".l~s strin, to carr~' our
("onn'ptual pl.uming idv,ls t~)n\ard to built realities so that our plans C.HI
b,I\"(' d ["e.11 ,md t.lngibk contrihutilHl to our culture.
List of Services
Planning and Landscape Architecture
()/Il' of ollr geMls is to addrvss tl1l: m.UlY' CC)[llpkx issues of rnixl'd us,'
(,()[Tllllunit~. dl'\clopml'nt like those posed .11 the TC-\AP sik in :\rckn
I !ills. I IKGi nn~TS a full r.lllge of planning ,HId landscapl' ,lrdlitecture
senil.,es to hring ,'alu(' to our clients, including:
. Cornpn'h,.'nsi vc planning
. \1.1Sl.<"T planning ,md site design
. Entitl"lllent, zoning and land use appwvals
. Urban ,ksign
. Cnllllllunity pl.u1I1ing and design
. f' arks, trails and ()p'~n span~ d'.'sign
. StredS(Jpt' dvsign [I]~
. Hoisington Ko<:gkr Group Int:. ~n
page J
;
~... . ....._- .
Group is expt~rienced in collaborating with multiple constitu,~nts and
building consensus Jlnong diverse needs and opinions. Tlw~i I,lb- a vested
inkrcst in each projt~ct bcvond the traditional architect/ engineer design
role. They build momentum and enthusiasm for proj,:.cts thruugh public
relations, marketing and lobbying efforts.
BKV (;mup is committed to designing buildings and emironmenh that
arc at the forefront of design and technology. The~' I)('lic'n~ the k\-.:I of
design is dict,lted b~' the commitment of the client and archit,~ct, rather
than by the sizc~ of the project or budget. Their philosophy is to design
within the cultunl bbric of c.lCh community, using materials J.nd s:vstellls
to provide optimum value, tlmctionalily, i1exibilit~., durability ,md timeless
C]ualit~..
Their work, and the work of indi\idual st'aff mc.mbers, has achieved Icwal
and national recugnition for clt-sign, sustJ.inabilit~ and USl' of tecllJl()l()g~.
The) arc ckdic:ated 10 the continuing education ,llld professional
development of staff through frequent anend,lIlCl' of conferences and
workshops 011 leading edge technolog~', Gi\ en tl1<' widc~ r,mg.e of expertise
in the firm, ever} project team is cnstomized to the project at hand,
matching each clit'nt with the be:st expertise j()!" their project. .
Service Mission
:\11 of BK V Group's clients recluire multiple participants 10 prr.J\'ide a
variet~. of senices resulting in the completion of their projc"ct. ,.\ \\cll-
organizer! service firm pro\'icks client accessibility to all l,'vds of the
project team. At KK V Group, this sen'ice. oriented team approach is a
nC't\York of in-house.speci;llists \dlO ,'nsure' the highest k\ l'l of input and
control for the client.
The t('J.m includes in-house' specialists from each ofthe recjuirec.! disciplines
to complete: the c<)mpre'lwnsi\"t~ services that toda~"s extensi\'L' projects
demand. Each project is lee! ,md cnordin,lled b~' a BK V Group partnLT.
ThE' client is at thL' cenll'r of the design process with e!ired access to all
team mL'mbers.
:\t BKV Group, the in.house service disciplines, in cl)mbination with an
cxt('nsivc computer tecllllology platform, provide an inncwatiH' and
cnmprehensi\"C s('rvi,:e ddi\"('r~' firm.
mil Hoisington Koegkr Group Inc.
gjU .
---.---
P fig ~ h
. -_. -----". --
ZHA,INC. - -
ZI-(.\" lnl". \\'ill provide rn,uk..'t analysis for futun: dt'\dopnwnt ,It th,~ -- ii~
TC..\.-\.l' sik. Their \\(.)rk \\ill prmide imp,)rt,lnt in!()rn1.ltinn reg,lrc.ling ZHA,lnc.
t1w appropriate mix of Lmd uses Mid dl.'nsitil's that will c\cntually he 221 Essex Street, Suite 51
incorporatt.d into the I'll!) 1'1.111.
Salem, Massachusetts 01970
II I.-\., Int". provides consulting .sl-r\ict~s ~l(ldr('ssing a broad range of urhan
f<~al t'st,lk d,'\('lopme/lt issllcs. EsLlhlish,:d in 197'), tht' linn has cOlldw:kd
d,-'\clnpmt:nl rel,lled ,1ssignTTll'nts in \~ sLltcs for over 800 public and
priv,llt. dicllts.
Approach
II I.-\. ,1ssists di"llls n~gardillg sophisticated rc,ll cstatl~ transactions ~ll1d
n"goti,llium. The firm's st,lIf inclurks enlllomists, planners ,md financial
MI \ iSllr'i \\. ho assist clil'nb in tht: programming, design, construction, and
fin,lI1cing nf ll1.1ny' types of n:all.'stall' projects. The pril1cip~lls of th,.' flrm
h.l\"l' n\l'!" ;0 years' comhined experi,:nct' in real t'statt' c(:nnomiLs,
d,'\',']opm,:'nt pLuming and progr~mlming, project p~lckaging, finallcing
,1I1d k,lSing .1rrangenlt'lIlS, an'hilectur,l! and engineering supcn'isinn, land
. dn(.lopmt'nt, project man,lgl.'lTIl'nt and olher economic deH'lopmcnt
ani\iti.'s.
lH.\ is \ie\\"t:d by' many' rk\t'lopnwllt l'nlities throughoul the United
SLltes as the premier n'.ll estak consulting finn in the country in
IJ.lcbging jc Jint public / prink ventures and in (Te~ltil1g eftl:ctiYt~ chl\vtlto\\"ll
rede\.t'!opmt'nt strategiC's. Strong ,emphasis is placed on transl.lting
n.dc\'c!opmcnt ideas inrc) al'hi,'\'ahlc dn.efoprnellt projects with the rr)ks
of all illvolved parti,'s clt'Mly' defin,>d and conditional agre,'nwnts
I1t'goti,lkd. By' undertaking projn:ts thal encornp,lss hoth fe,lsibilil)" .1I1d
impklllcntatiun "It'mults, ZH..\ Ius de\eloped a pr~ldical, compreh,'nsi\','
kH'1 of cxpcrtist' ~ll1d ILlS g,lined ,1 rqlULllion for getting proj,.'cts
al."tu,lliZt..d.
1I'.lisington Kl)cgkr (irlHlp Inc. m~
. ~n
. .m.____ - --.-.--..
p ag e
.
PEOPLE
.
.
.
BRUCE CHAMBERLAIN
Principal-in-Charge, HKGi
As Principal-in-Charge for HKGi's team on the TCA.-\P Red(~vdopment
Project, Bruce will be responsible for pmject leadership, lision and
communication with the client and community. Bruce <ltlticipaks that
25-3(Y% of his time will be dedicated toward the TC\AP Development
Project.
Bruce is an award .winning landscape archjtl~ct with over sixteen years of
experience in urban and site design, bndscape ecology, downtown
revitalization and strategic planning. As Vice President and Principal
with Hoisington Koegler Group Ine., Bruce has played a leadership role
in the firm's growth for oler ten years.
Bruce has experienced significant success in the area of redl~\'elopment
planning, especially in the Cities of Minneapolis, Mound and Hastings,
where he h,lS built long term relationships. FOl. over a decade, Bruce has
spearheaded the award-winning Mound Visions Downtown Re\ it,llization
project. He has worked closely' with the City' to shepherd various phasl~s
of the project through to implementation. He also led the redevelopment .
efforts of B,ls5ett Creek \'alley on behalf of Ryan Companies in 2005-
lOOf) .
Bruce has transLtted his interest in ecology and the urban en ,.-ironment
into an area of specialty. He is a propOlwnt of a comprehensive approach
to urban design and planning iSSUl'S in order to foster a particul.1r sense of
place and encourage communities to integrate the landscape's r],ltur.ll
qualities into the built environment.
EDUCATION
B.!..A. with Honors, Uni\ersity' ofl\linnesota, 1989
Study Abroad- Royal Melbourne Institute ofI(~ch., Melhourrw, Australia
REGISTRATION
Landscape Architect, :\linnesot.1
ACTIVITI ES
President 2005-06; American Society of Landscape Architects, ;\1innesota
Chapter
Universitv of Minnesota instructor, mentor, studio critic
llpfwr ~lississippi Riyer Citizens Advisory Committee
11I13 l\-linneapolis Challlbl~r 01" Commerce
~n Hoisington Koegler Group lnc. .
..-...--- ---...
I'a~ t' I ()
. .--..... ..--- ..----- .--- ----
JEFF MCMENIMEN
Project Manager, HKGi
.\s rill' proj,'ct nUn.lg,.T I;)r HKGI"s It.'am for the TC.-\.'\P Redevt'lopmcnt
Project, Jeff "ill bt~ respomible for project mandgement, design and
c1ul:urllent,ltion, qualil;' management, schedule and budget issues, and
r(,~lIl.Jr c<)mmUlliCllinn \,jth the c1knt and community. Jeff anticipate'S
i") 80";" of his time will I", dcdicat,~d lo\,'ard the TCAAP [)nelopment
I'rnjl'ct.
jl'iT is cHI ,l\\"ard winning landsc.1Pl' architect with seventeen ye,lrs of
n,!)("ri,'nCl~ in urhan de~;jgn, community and campus master planning,
i <:\\"1"1 ,( 'nl,']" and public spdce design. .\, Director of Design at HKGi,
IAf p!'l;'S a leadvrship rol,. in the dl'sign of m~lfIY of the firm's prujects.
I it- i" highly regard,'d I(Jf' his ("f)lTlrnitment to producing legacy project
\\"()rk ,1Ild the ahility to bring creative solutions to complex projects. His
cX[lericnce ,lIld expertise ,tretches across a brodd spectrum ofthc planning
;md dl'sign discipline. He h,ls tr~l\ckd extensively throughout the \vorld,
studying tl1<' planning and design of great citie, ,1Ild public spaces. He has
. sllcu.ssfully len.raged that interest with his talents and a commitment
tll producing quality work to implement sen~r,ll award winning projects
thruughout tht, country including the Derl\Cf Commons and Kierland
ClImrnuns mixed-use pnljects, lucated in Denver, Colorado and
Scotl,,!alc, ,\rizuna, respectivel;.
EDUCATION
Uni\"'l"sit; of Minnesot,l, Bachdor of Landscape :\rchitecture, 1989
llniHTsit;. of Colorado ~t Demer, llrb,m Design, 20(l.~-200+
REGISTRATION
\linnes()!;l, Lmdsc~pe Architect, I.ict~nse :\0. +39+ I
AWARDS
Congrc'ss for New Urbani,m, Ch~rter A\-vard, Denver Riverfront
Commons, lknwr, CO., 2003
Ari.um,l CIl.lpter ASLA Honor .-\,,'anl, Kierl~nd Commons. Phoenix, AZ.,
200+
('(llor~\(lo Chapter /\SL\ Ilonor ;\\Y~lrd, Denn~r Riverfront Commons,
Demer, CO., 1998
.\SL:\ Ilonor Aw~rd Recipient, 1989
MEMBERSHIP
Urban Land Institute Hoisingron Koeg!<-r Gl"llllp Ine. (;]~
. -\meri,',\ll Society' of Landsc.lp': Architects RJU
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JEFF MILLER
Planner, HKGi
As the project pl.mner for HKGI's te.111l on the TCA:\P Redevelopment
Project, Jeff will be responsible for providing planning services related
tn the pun suhmittal processing, public participation, and any zoning
ordinance and comprehensive plan c()ordination required for the project.
JdT anticip.ltes th.lt 30-35~.'o of his time \\-ill be dedicated toward the
TCAAP d~'velopmcnt Project.
Jeff", an urbMl planner with Hoisington Koegler Group, possesses a strong
background in land use planning, urban design, redeH~lopment and
community p,1fticipation. Jeff's city planning experience includes work
fix three diverse types of cities: St. Paul, Rose\'ille and Chaska. Jeff also
has urban design experience as a researcher and project manager with
the Design Cenler for American UrbMl l.andscape at the Uni\'ersity of
Minnesota, most notably with the Northwest Corridor (County Highway
81) in Hennepin County. Jeff's previous experience has enabled him to
work on ,I \'\iide range of community planning ;md design projects, including
comprehensive plans, brownfidd redn'e1opment planning, urban design .
scenario development, transport,ltion corridor planning, neo- traditional
neighborhoud de\"t:loprnent, historic presen,ltion, zoning, plat & site
plan rc\iew', enl"ironmcntal re\'iew, fiscal impacts anal;;sis, and community'
participation.
Jeff's wide range of experience in pbnning and urban design has enabled
him to develop an integrated approach to understanding and solving
communitil's' planning and design issues. Jeff's experience in the public
sector, as \Yell as his specialized knowledgt' in urhan design, reusing
brownfields, tr,msportation corridor planning and neighborhood
development, brings a cOmpkm,?ntary mix of talents to HKGi.
EDUCATION
[l,taster of Planning, Hubert H. Humphrey Institut,~ of Public AlTairs,
University of Minnesota
Bachelor of :\rts in Economics, 51.. Olaf C:olkge, l'orthfidd, .\IN
ACCOMPLISHMENTS
Outst<lIlding Plan .'\\\'ard, Minnesota Chapter of the American Planning
Association, Northwest Corridor Planning and J)c51gn Frtlmc",,'rk, Project
ml3 M,mager and Primary Author, 2002
mn Hoisington Koegler Group Inc. .
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William Baxley, AlA
Design Partner
Bill brings f)Ver eighteen ;;e<lrs of experil'nce induding Ill,lstcr p!<lnning,
municipal, ~orporatc ,md community projects. He is dcdic.1ted to providing
enduring. \."I"e,1ti\'e design to lid Ii II the n\.~t~ds of the cJjent and ust'!" <lnd
,:nriclws our l'mironn1l'llt. Bill works directly \\"ith clients, establishing
d,'sign and image lk\"l'lopment. As It~ad designer, his responsibilities
in\. luck all phases of project development, from initi<ll programming and
prelilllin<lry design work, through fin<ll construction document.s and
(( ,nstruction administr,ltion. The American Institute of:\ rchit.ects (.-\ I A)
\\innl'snt.1\\\anb Committee sdt'ckd Bill Baxln' to recei\c thl> 20CH
i
Young :\rchitect.s .-\\\ anI.
Education
SYTaoJ:;e University, UniversitJ. Di Firenze, Bachelor of Architec1l1rc
Registration
Professional :\rchitt.'ct ;\\?\ #2 .~:S66
. Professional Affiliations
:\lllcrican Institute of Architects, :\\innedpolis Chapter I :;\V Aesthetic
[ksign !Ze\ie\\ Committee, City of :\\inneapolis
Hoisington Koegkr Group [nc. [1](1
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P II g f! J ~
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Jesse Symynkywia
landscape Archited
Jesse's 12 years of experience as a landscape architect and project manager
provides expertise in ;:III facets of site design and landscape development.
Ilis expertise includes site planning and design, construction
documentation, specillcations, and construction supervision. Jesse 's project
t~xperien(x inclu<ks sports/reLTe,ltional facilities, large-scale urban mixed-
use projects, parks and campsites, natural/historic interpretation centers,
urban streetscapes, zoological gardens, municipal buildings, commercial/
industrial, and corporate bcilities. Jesse hrings a particular expertise in
sustainable design and indigenous landscapes to every project. He is
experienced in the design and construction of rain gardens, wetland
mitigation, waterfront landscape devdopnlt'nt, and sustainable storm
water management. I Ie is familiar with the U.S. Green Building Council
princip"'s of Leadership in Energy and Environmental Design (LE[[))
and their application to sustainable site design. In urban settings, Jesse
has provided large-scale urban planning incorporating urban landscaping,
strectscape beautification, signage pbnning, coordination with transit
systems, and site lighting. .
Education
North Dakota State University
Bachelor of I.andscape Architecture
Registration
Professional Landscape Architect MN #26970
m~ Iloi,ington Koegler Group Inc.
~n .
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pa~(! I,~
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Dick Paik
Associate, ZHA
\lr. Paik has sixteen n',lrs of experience in rE',11 estate ,md economic
de\ elopllll'nt O.HlSI.lIt ing. \lr. Paik worked for 1.11.'\ from 199:; to 2000,
-!llIl IMs r'T<~ntly rdurndl to ZH;\ after fiH~ years as Vice Presidt'nt for
13m1/. and Company, in HOlston, 1\lA.
!\\r. Paik man,lgl's projl'cts involving market and financial feasibility
an,d~sl'S, urhan rnitalization pLmning, commuIlit~, economic development
str;ltegics, economic impact an,ll~'ses, and business terms to be included
in joint, public/private denJopment endeavors. Mr. Paik's clients include
puhlic, private and nonprofit l~ntitics, situJ.ted within the eastern, southern
.m..! mid\\"('stITn United States, seeking l.conornic revitalization J.nd/ or
pri\'ate dl~\tdoprnent opportunities. Mr. Paik '5 prim'lr; expertise
encompasses llevelopment fea,ibility, planning implellwntation strategy,
,\lHI l'clHlCJrnic an.11\'ses. His anal:,es h,l\"(' addressed a range of
,Ie\ clopnwnt types l:nculllpJ.ssing
AREAS OF EXPERTISE
. . In addition tCJ his primary J.reas of experience, 1\\r. Paik also has
experienlT in Lmd use pLuming and real property appr,lisal, as
\\"<.1\ dS t\\O ~eJ.rs as a practicing attorney.
. Conn'ntion,d residential. ulmmerci,ll and industri,ll products,
. lv\ixc..!-use projects,
. Rc\itali7.1tion strategies for do\\'ntowns, waterfronts, transit
SI atioll arc,ls and other underutilizcd properties or areas
. SpecialiLed projects such as recreational facilities, nurinas,
theatn", sports st,1diums, research parks, meeting/ c()nn~ntion
facilities, port L1cilities, and other such dnclopmmt projects
EDUCATION
Uni\crsit~ of Minnesota. Law Degree
IlninTsit) of ;\;unh Carolilld at Chapel Hill, Mast,:!"'s of Regional Pbnning
Bn.>\\ n LIni \'crsit\", Bachelor's of Arts
Hoisington Ko<:gkr Group Inc III~
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page /9
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PORTFOLIO
.
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m13 Bassett Creek Valley
Redevelopment Plan and Design Guidelines
.~n Minneapolis, Minnesota
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The Rhset\ Creek V,llle:- ;\n':l, just \\'C",t ot" downto\\n l\linne.lpolis, c iit,~:.~~. ,,:./.:,
j, J }:;o J(T" brownt"idd "it,.' housilw J wide variety of land uses, but
b .I -
kall'; to\\'ard, ;1 mix of industri,ll users, incluoina the Citv of
b .
:\\lI1lle;lpolis imp"und lot and ;1 COlllTek stor.lge and crw;hing hcilit:v,
!>oth of \\'hich OClUpy Luge portiolls of the proj,-ct are,1. Gi I'en the
,ire's IUC,lticl!l within \\"llking dist,lIlCl' ,,f downtown Minneapolis
. \\ith trCl!H'nd()us views of the d'.l\\nUl\nl skyline - Jnd that it could.
pOknti,lll:- pn.l\'ide d redc.vcl'lpmcnt opportunity lur a mix 01
residential, offill', rdail Jnd ci\ ic uses, current bnd w;e conditions
rcprc'scnted Jn underutilization of th,. land Jnd were dekrrnincd
to fw incolllp,nibk with adj.lCcnt rt:sidcntial ,md park uses. ~~~:0';./
On hehalf of Ryan Companies, IIKGi led a multi-disciplinary ~J,i$'
Cllnsult.llIt te,lln, an advisor\ committee and two neiahlwrhood ...t?...~... ~". iii
J ! b
groups thr()ugh an intensi\"t public particip,ltion and planning process
tJlat hJd a, its ohjcctin: J "realit~ based" reden:lopmcnt pbn th,n ... -.
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,Idd rc ss,~d .lppropriat': and densities; environmental -.-., -,'. ,~,
lIses
n:ml.,diation; infr,lstructure; Ml<l huilding form, mJ"sing and SCJIe. .... .
In addition to gaining public support for the reden:loPITlt'nt plan, ~;;~(~.~< ".r
1-IKCi assist(~d R:-an Companic:s \\'ith the ckterminatic)!I of pOkntial .. "'.:.
dl"\Tlopment :-ields and infr,lstructurc co'ts through a detJiled and .......
.- -.
iter.nive cost cstinution process. The study vieldl,d ~I _._-,-
Rcdn.eloprnent i\hskr Plan Report dnd L1rh,ll1 Design Guidelines - , -..--"'-
1<) guide futul"l~ redevdnprnl.'nt in the an.';1. -......
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m ~ Denver Commons
II) M Master Plan, Design Guidelines and Streetscape Design
.~n Denver, Colorado
\Vhik clllplc'~'l'd .It Uc..isll \\'I)rbh"p. Jell \k\kniIllL'n
"';IS n'''pClllsihk !~ ,r proj('d 1ll.1Ilag,:rnellt, urh.1n ,k~ign,
l....,n~trlldi()1l d<idl!ll\'nl.lt'i, 'II dnd administr.ltioll of .111
puidi,' int"r.I'trlldllrc systems r,'l.1t('d to the'
redc\c1"l-'lIll'nl IlLlll f~)l" till:' UUl\"\--r Rin'rfrolll C{)IllIll(m~.
1"l".lkd in Ikl1l\:-r\ C,'ntr.IJ l'l,llk \',dln. Tlll'lll.lskr
I'Llll f. Ir thi'i m'''' urh,lll \ i1Llg.> is a pL',k"tri.Ul ;md tr,ll1~it.
(,ri,-'ntn! hI"< ",'rdidd n:ll.llIldtio!l pr< >j<'d .md .1 n,ltion.11
mOlkl for "lI"uill..lhk ,lltl-rll.llil'> tt"I'pr;l\d. LInerging
from 60 ,hT,>~ "f t. 'rIlln r.1d :: ;ll.ds. lhl' pl.lll is .1O'S('mhl,'d
,IS a lill.lg.. Oil .1 gLint! SL,IIt-, ,."nt:dillillg CUJl]Jl],-r,i,11 USe',
;!t it, l("nl<:r "ith 'luil"tl'r. rcsid"ntial Iwighhorlwods
Inl".ll,.d ,Idj.l\l.'nt to pdrb .m,! "p\.'1I SP,h't'. In lorH, the
lIrkln dt:~igll plan f(n lkm tT ('UlllIllons r,>cej\l.~d a
eh,Ukr A. \\',Inl h.l)lll tll(' Cn!l~n"" t;.r :\ e" UrhanisIll. ~'.: '. -.l;.:V . I II . , _: _.'. q,;%'::.::-
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((llILlilll'd 1\ ithin .I'Ij,Jc'('lIt huildings. ~l!-_Y:-:jJ! ,al' !4! "~.:. I ~.:"g~ ~_ ~!!..:;j.::~~
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ml3 Mound Visions
A Revitalization Plan
.~n Mound, Minnesota
In 1992 the Cit~ of ;\lound, a sn1.1l1 community
on Lake \linn\'tonka, commissioned HKGi to
managl: their dow ntown revitalization effort
cdIled l\\uund Visions, a community.based
. .
approach to reirl\ignrating I\-lound's dov'ntO\\"ll
through promotion, business enhancenll'nt and
redev'doPlllcnt. Since tlll'n, the ongoing Visions
Plan includes ,I number of initiatives that
together will crl~ate a new, pedestrian. oriented
"main street" in the midst of nn",' mixed.use
districts, containing lTtail, residential, office and
ClI"lC uses.
Initiatives recommended by the Plan called for
inn~stment Jnd improvements to major open
space Jnd public infr.lstructurc elerne'nts,
including the Lost Lake Canal open space and
Greell\v.l~, Highway I:; street and sidewalk
engint.ering and design. the cre,ltion of new
development Pdrcels, strategicall~ located to
promote a pedestrian-friendly downtown,
zoning ordinance recommendations and a set of
urban design guidelines to guide future
deyelopment of Mounds' downtown core.
HKGi nmtinues to be invohed with the City
of ;'\\ound in the design and implementation of
seyeral key infrastructure improyements
including the design and implementation CS:\H
I ~, Lost Lake Greenway and Canal, and the new
Cit y of ;\\uund Transit Center.
.
mll Ridgegate Community Master Plan
lone Tree, Colorado
.lOn
\Vhile t'IlIpinvl'd .Il ll"'isn \Vurbh'lp, Jdl
,\I c\-!c n i llIC n,,-r 1".1 .1.';' I'r" j ,? Lt .\ lema ~ '.' r I"n r
master pl.lllnin~, ,I,',i2.ll .tn.! "IIlScrll,ti')1l 01"
in I"r.ls t ruclllr,: r.: 1.lte"d t,.) the" Kid2.d.;.ll('
communit.\' I"Cllt,r! in tlw t'in "I" IJIIl" Tr<.T,
Colur.ldu. Ri,I~.-,(;.lte" j,; a lurnp"'k IUIll/llunitv
pl.llltlc'd Oil 1,bOO ,lcn'S ,d !c.rrlllT r.lll..h LHld
IOCHcd along tb,. R.lIl1p.lrl I{.m~,' hlut'f,;, I'l("aled
a p p rn xi Ill.ll<' h 2() 11lilllll<'S I"r'))[1 d')I\'nl"I\'1l
Dl'n\'vr. Th" plan is ur!-'..llliz.:d aruund .Ind
prcsL'ncs ll.ltllr.ll dr.lin;lg,.\\.I\' tor opc'n Sp.ll" .lIld
stor/ll \Vat.l'r rllllolL Thl' 1ll.lSler pLlll is ,'ntitl(.d
j;lr o\"er 20 millilln s(llIan.l"l"l 1)1",'omm''rcj,d spar l'
<md U\"L'r 14,011(1 hl)l!l(",it,.,. -\dditi')[l.dl\', lillun: . . -: \-;;f:;; ~:!;;-f~~~i~~..;~.;t'" f'~
light rail is pl.lnlh:d t'u r ) 'lup' \\'ithin th,.'
("ommllnit~., including .1/1 ,'nd .,l th,.' lillC p.lrk .md . . ~ _-5'>"u,-,..., "~. ,.<~~--~-> .~, .
ride f.1,'ilit\. Ph.1Sl' ,>Ill' in.-lll</.-s OH-r ;1.10 .h.n'.S ol :Jr -.'; .-:,.,..".-;....J': ;:.1 :_~~ t/;.;-f ..;k..:r. !!.... ~-:":~:.:I~~~ ~~ :
miXt,d U,('S lwing d,.'\c1np"" I .1,lj.ll.Tllt "." n;ist ing '- .. ~ '.. "". w,. ., r'-'r~1i ~ ,,;.,)/'~!;;.~p;..~. '.
""'.....,-;-:.;~. ~.:~....:: .,J ~l.-:::: ~..:,..;~::~1:'; "'-:>.......
rkvdopnh'llt .It HighLll1d, R,lllLh alld ,ll'.>llgsid,. - -~-::__. -..- ~~'''~ ~,. ~~~!3~"~40-~ -l?:~'~gr~'~ ,~~.." _ ,ie'. -
._;,~. "', ,~i t'j:-"f ~~~~~t~~ r_:r>~:;~'"....'. -:: :.- :,'
.IntcrSLll<' 2:; ill t!Jcs()uth Lkl1\lT III "'r". I'lus,: . ~ :?',(r~-;:'~,",":~It.~f .::~-,~ '~,.,~ ,~- .,:~ -~
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Cf.lmmunicY ,lIld rC'.T<",ltioll (",.'Ilt,'r, ,I 'i() ,1<"1"(' ~~~'2cO~;f:i~
mixed.use lif,'st,\k ("<'llkr,.1II (,I(i,',' campus .lnd.1
wide \,lri.:r) (If huusing d"I1siti<:'s. t~ pl'S and pri,'c ~,~~~~~~~..... _'I' ,,~~":!;"'
ranges.
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ml3 Excelsior Boulevard
Corridor Plan and Streetscape Design
.~n Hopkins and SI. louis Park, Minnesota
Iloisington K()c~kr C;r"up ulmplckd ,\ L"l)rrid"r stud: I<)r Excelsior Bouh-nrd Ii'om the w,'stcrn bnrder to the eastcrn
[,onk). ,.I tilt' lity of Ilopkin" ,In.l p()rti"n, ,,(" St. l..,uis 1',lrk. TIlt' stud\' rcsultt'd in a corridor m,ls\cr plan that ,lddrcsscrl
Lmd USt', tr:msi t, Iwdt'stri,lll ,md hic:,-Ic cinul.1tioll, road\\,l\ i [JJ pPl\'cnh'nts ,md flnanei,11 impklllt'ntation. Thc Lxcelsior
[',oll]n,lI-rI stll<h im:l\llbl ,111 i'xtl"nsi\c' puhlit p,lrt i,."ipation pnlgr,ull utili7ing a stcering committet' <lfld foUl. difft'rt'nt
t< l("US gr<mps rcprcS('nting t<Hlr spcTific gc.ogr'lphit' ,H.,.',IS.
\1.1jof ('ompo[lcnts of Ifw Fxcl'isior Bou!.:nr< I (', llTidor Stull:' included an ,lss~'ssnwllt of the strengths and weaknesses nf
Ih,. ,'''lridnr, th,~ dc\el()pnl<:'1l1 of ,\ ,,'Ti,., "f r"arl\\.I: ,Ind "md use ,lltt'rnatiH~s, th,' testing nf eKh ,iltc'rnati\t~ and the
",.l,..,.t i')[l oLI prcft>ITc~d all('!"Il,ll in'. t! K t; i ,1<-\,,'10[1(",1 ,1 (/c-taikd LUld use plan including design guidelines. Implelllent,ltion
Sli"dlc'gi,'s ICJCust~d on fl'd':'\"("].-'I'[JJl'llt rt,,',)mnwn,!.-ttions, funding sourccs, ph,lsing and husiness relocati<m requir(,fllents.
HK (;) pro\ idcd design and ,'.lIlSI fuel i"n :1,1111 i nistL\ti"n for PhJSC On" alld Two i mpr()\"(,IIlt'nts, \\'hich ha\e been completed.
l'b.ls,' Tltrct', ,tlSt) d,'-;ig.r1l'd ,1IlJ d"t"llllll"nll-.d )". llKCi, is CUITClltl:. und,'!" cC>lhtrutlion.
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MoZaic
Mixed-Use Development
,'. Minneapolis, Minnesota
".;;
BK \. t;roul' is \\urking \\ith thc' ,-\,'kE'rb~rg C;roup and final1l'i,11 fn,,'dom
,"1'--- .~j .;,1 ~l .~.. , .. llc'\c>lopJ1ll'nt 'Ill ,1 rnixc'd use projt.(:t that intl'grate, .1 t~n-stor;:
ld"~~i:;';1Y c:':'c~~~~ : <.'lnd"J1liniul1l huilding, !i\L'-slor;' ollin' huilding, r~staurant. art g,lllc:ry and
C'xjMI11kd {,l~OlH1 TIK<lt('r .111 CC'I1krec! on ,1 \ C),OOC) sf urhan puhlic plaza
\\ith thrl'C' lc'\c,ls <"If hele)\\ grad". 1),lrking.
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, II, J---~ n -! - h__ - :..:....:3 TIlt' ("(JIllJllllllit; l ,nlrl;ard is.1 series ofthn~e room,:.1O outdoor park; sc\eral
;' , .~~ " ,<?'f~ r"'st.1ULlnh 1\ ith outdo/lr sc'atiJlg; ,md a rwighb()rhood .Irt gallery'. Thc'
l"<lurt;.lrd pr"lide, ,1 sak .m.! .Ittradi\'e image f()\. the: cOIlllllunity .1S.1 social
- " .......
piau.:. dilvrsc' and uniquc:l; urhan. The J"('staur.mt ,md art g.ll1cry frame the
plM,l ,\Ild ("( lilt rihult' to the Iwighborh1lod's residnlti.11 idc:ntit;. \\'ith outdoor
dining, tlw pre,ent<ltioJl of puhli, ,Ht, perform.mee, galler) opc-nings and an
,'ight "Tel..n mo\'iL' tlW,It<:r, th~ plaZ.1 ,,'ill euntribute to lIpto\\'n's image as
.1 ndtllr,ll .1Ild enkrtainnl('nt ll'nter fur the Twin Cities.
('"rnp"s,'d 'If gLh' .1lId stllIII:. till' offiee design includes +0,000,[ of "pen,
tlc'xihk 'pan' and h,l' lilt' l'Uh:nti,ll to n(',ltc +00 I)("W jobs.Tlw of{lCl' building
step' h,\Ck ,11\,1; from tilt'" Cn'l'nw.l:, minimizing shado\\'ing, offering roof
garden" "II \,lrinu, 1100r IC'Ids <It north and south L1sadcs. The gardens help
to sottell till' huildilll?" c.dgl' while ('st,lblishing a dialogue between building
.ll1d Grc~l'n\\.\: ,ll1d ,,[fc.'ring \i,'\\', of uptown, d!)\lntown and ,urrounding
lakc's. The 16') unit l"fllldllIlliniunl maxirnizes till' liell s of ,k)\\"lltO\\ n, the
lab,s alld thc' (;rc:o<'nl\.I)' "hile prm iding the intvriors with plenty "f natur~11
light.
Anwniti,'s includc' 1I11lIergr')und p.1rking ,lnd ;dtnnati\"l~ methods of
tr,1nsp,xt.,tio'l. such .1, Iliking. busL" and future light L1il.
. Thl' projc'd huclg,.t is 5LJO:\1 \Iith .] pr()jc'clt.d u.lIllpktioll in lOPS.
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SERVICES
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.
. _____..___.__ n _____.____
I. Development of Master Plan and PUD Strategy
A. Evaluate Prior Planning Studies
The go,ll ,d thi,; LISk is to gain ,I cle,lr undersLmding of II' hat work has
b,'vn cornpkted to ,tw.: b~ re\'iv\\'ing past planning studics, environmental
fl:p(,rh, Ill.lrkt:t ,lllalysis, site an,ll~sis documents and al1~' other dl)cuments
gO't:rning potenti;,I dC\'c!oprnt:nt on tIll' TC;\;\P site.
.L.iumpci'>rls: Ie 1.1 ,j_I5wne.llhdc chc'.f,I!,)<!IIl,'i .Icuche, hare alreu,~\' been complec~d
[TJ ,>r,/er w rrep(Jre rhe Fmml"l"Ork l"i.ilon PI,[TJ or will be completed I.y others:
. .\Ice .Inohlis
. Sire' Sun't.T
. En"lwnlTh.'T/cul .'iwdie\ ond l\cporr.,
. .11,Jrkcc :llldJ..SIS
. P1dl1/JlTl,<j Swdl,'s
. Puhllc Pr,xcssl1lH
[)eli\erables: SUJ1ll1urv ;\lern,')
B. Establish Development Program
Thi:' I IKGi/SRf tvaln will rcviC\1 the curn~nt mix of Lmd uscs proposed
in tilt:' TC'.-\A.P Fr,lIllc\\'ork Vision 1'1.111 ;llong \\'ith historical market studies
that \\("I"e prcparL'd in order to establish those land uses. Our revie\v
and considerati(J!1'; \\'ill imnhc: d\(, impact of physic a! site impr()\,ernents
(nc\\" intcn:hang.c:s, ..."..:atcr f\.~atun:.':;, etc.), long-tcrrn regional economic'!
dCIIIographic outlooks, the supply of comp<:'titi\e strategically located
;Ir,";l'; throughuut the TI\"in Cities, and the impact of other catalytic, market-
chclllging projects in oth,:!" Incatinns.
Our team underst,lIlds the ultirn,lk need if)r pragmatism and feasibility.
On th,~ nth,'!" hand, the sLope, dn'dopment time framl', and magnitude
of th,.~ TCAAP sik corn[wls us tll ("XplOfl' the site's greater potential to
changi~ llMrkd dy'n'lfllics, ,md as ,:nhanced (,md prestT\'cd) over time by
nc\\ inkrnal and external impro\"(~mcnts. Our investigations of the
mark\'! \vill t'ruble us to balance the sitl~>s pragmatic and immediate
[>ot"tltial \I'jth its highest, long-tt:rrn potenti,11. \\'l~ ,mticipatt' the following
Lmd USe'S to be included in the stllrh:
I. Rcsidenti,r1 - singk and multi-Lunily
2. Ortice
3. Rct,liI -- n:stauLmts, small shops, junior boxes, large boxes
4. Spl'cialt~. Ilses - medical clinics, he,llth clubs, entntainment
m~ H" K 1 C' I
~n ,lhlngton oeg er ,roup nc.
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\"('nues, hotel, de.
- Civic schools, city offices, de. ;.:~:;lfi~
).
6. Open space, ponding and park I.md
The results of this study' will y'icld a d~\'(:loprnent program from whi,:h
to build upcln as We mow into the Master Planning clfort.
Oelin'rables: Mark"t Study Update
Land Use Matrix
Summary Memo
C. Establish Land Area Dedications and Design Criteria
The HKGi/SRF team will study City' zoning and code requir,-merHs and
meet with City' staff to est.lblish a clear understanding of the dc\'dopnwnt
requirements and design criteria necessary to support the dc-sired
de\'e!opment progr,lm at the TC.-\AP site. A t a III i nimum, t1w :\ \aster
Planning effort will include the following development criteri,l and
infrastructure needs appropriate to support the proposed Lmd us,'s and
densi ties:
l. Consideration for development areas th,lt meet r:.:\. R. and .
p,lrkjng ratios per current City Code
2. Streets. utility corridors, and special easement IT<luirements
3. Public space, park Lind, storm water ponds and open space
dedication
Oclivcrablcs: Summar\" Memo
D. Coordination with Environmental Specialist
It is assumed tll.lt the client's Em'ironmental Specialist is responsible for
Environmental Cleanup plans. I-Iowever, as the ;\lastel. PLm is being
developed, the I-IKGiiSRf team will work closely with the Emironnwntal
Specialist to look for way's to cost effectively phase c1~anup efli1rts. Our
team will assist the Environmental Sp~~cialist \vith modifications to the
cleanup plans as necessary to minimize future grading and to fit \\ith the
resulting 1\laster Plan.
E. Concept Plan Alternatives
Our te,lO"l will prepare concept plan alternatives that clpit.llize on the
current Framework Vision Plan and take into account the outcom~'s of
the market study' ,md development m,Hrix that establishes 'lppropriate
land lISt~ mixes, political and community issues, infrastructure constraints, Hoisingtun KOt:glcr Group inc. III~
f3U .
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.Ulcl the diu]ts' gO.lls and ()hjt~di\f~s. Tlh~ site pbnning dfort \\ill result
in pre!irnindn I.md lISl~ di,lgr.llTls tklt ursanizc the devcloprrwnt program
dml infra<;tructure reqlliremt'nts I)n the site in Wd:,S \vhich meet th" client
and cummunity objl'cti\cs LLhile maximizing the sitcs' value and potential
return on investment.
Delivcrables: Concept Plan AlllTnati\es -- Sik Pl.1n Illustratiuns
Sections/ Flc\'ations.' 3D Computer Models
Concept N.lrratiVl',
I )c\'e!upmcnt SunlTnary for each :\lternati\t:'
F. Preparation of Preferred Master Plan
Afkr the rCLicw of the conn~pt altcrnatin~s hy thl' client ,me! communit}.,
t1w HKGi.'SIU' te,lIn L\ill prepare a Prderred i\lastlT Phn. The final
products of this Llsk will include an illustrati\e maskr plan, three
dimensional depidiulls uf thL~ plan, and l'ngilleering support nl'cessar: to
mak", phasing decisions. The Preferred :V!astcr Plan will be used as a
basis for the PlID docurnentatiun. Specific bel1l'fits of the ;\1astl~r Plan
documents arc to f.lCilitak discu-;.sions L\'ith the City, and markl'l the
opportunities to pnkntial land hUY'(TS, dt'\Tlopers and builders.
. "..1
Deliverables: F'rt'fl'rn.d \1aStCI. Pl.1n - Illustrativc Plan
Sections! Elehltions/~D Computer i\!odels -'
Enbrg,~d Sile 1'1;l!1s If>r Key :'-Jodes and features ./
,.. .
... ,..1..' .!'
:\tastcr t'l.lIl l'\,llT;HI\"t'
[h~\elopnl('nt Summary' /'
?\ote: The i\laster Plan \\'ill dq>id den.~lopment p,lrcels, potc'ntial building
footprints and rnass, op'~n space and park areas, ponds, streets, trails and
sidewalks, landscaping COfllepts, special features, ete.
G. Preparation of a Design Guide
The IIKGi/SRr \t',llll will prl'pare a ~~~~.~~gn_~ui(~ as a companion
document to the :\bstcr PLIll. Th,~ 1?e~iK~~--9ui~~:.._~~.~_!_yrovi~I.0..u~~~lf'r
~ --~.'
_(lefini~~~he charal.ter_..~~ll...!:0.i.r!-~!::-'::!!_~!:~quirements for site and
architectural el~;'-;~:i.lts. --lhi., doculllent will be ~~;~ra-s-ail;@iI9Lfuilll;:e
-- . -. .---'-. .--- -
~~:.~~oi)mcrrt~:_ tll :.lZ,~\. -\!' si t ~~i!~. (!~~L~_r~!- E!~<:.se ~.~:~_~~.r~~~l!rr.~~
concepts Ort:hl.' \1astcr Plan..:.;.
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Delivcrables: [ksign GuidelinL' Document", including text and
illl.ICJ'~S to illustrate l!uiddin,~s
::. ~
m13 Hoising10n Ko<:gler Group IflC.
.~n..
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page 18
Twin Cities Armv Ammunition Plant .
Coordination Meeting
7-8 November 2006
Building 105, TCAAP
PURPOSE: Finalize TCAAP Transfer Agreement
7 November 2006
PM (Arden Hills, GSA, Army and Regulators) 1300-1700 hrs
FOST
FOSET
Response Action Agreement
Early Transfer Process .
8 November 2006
AM (Arden Hills, GSA and Army) 0800-1200 hrs
NEPA
Purchase Offer
FOST
FOSET
Army Basis for Cleanup estimate (assumptions)
Arden Hills Basis for Cleanup estimate (assumptions)
Offer to Purchase Requirements:
- FOST and FOSET reviews
- Survey of Property
- IGCE, subject to Army concurrence
- ESBs or supplemental EBSs of property not already disclosed
- Access to documents in TCAAP Info Repository and Admin Rec
- Non-economic development assurances
Areas of Concern (AOC)
Tour targeted AOCs
Reconvene for discussions on AOCs .
Early Transfer Process