HomeMy WebLinkAboutCCP 10-30-2006 (2)
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Mayor: . . , .
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Beverly Aplikowski . .
~IDLus Arden Hills, Minnesota
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, Councilmembers: .. .
Arden Hills City Council 651.634.5120
David Grant www.ci.arden-hills.mn.lIs
Brenda Holden
Gregg Larson REGULAR MEETING
Vincent Pellegrin
Monday
October 30, 2006
City Visioll
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable cit in which to live, work, and la .
City Council Work Session
Celebrating Arden Hills Discussion-6:00 PM
Agenda
City Council Meeting Convenes 7~OO PM
Call to Order
LEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
2. APPROVAL OF MINUTES
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A. October 10, 2006 City Council Meeting
3. CONSENT CALENDAR Thosc itcms listed undcr the Conscnt Calcndar are considercd to be routinc by
the City Council and will bc enact cd by onc motion under a Consent Calendar
A. Claims and Payroll format. 'Ibere will be no separate discussion of these items, unless a Council
K Motion to Approve Payment #4 to Amt Membcr so rcquests, in which event, the item will be removed from thc
general orderofbusincss and considered separately in its normal sequencc on
Construction in the amount of the agenda.
$392,661.84 for the 2006 Ridgewood
Neighborhood PMP Project
C. Motion to Order the Removal of Diseased
Trees at 190] Stowe Avenue, 1926 Stowe
Avenue, and 1870 GlenpaulAvenue
D. Resolution No. 06-51: Authorizing the
Application for Recycling SCORE Grant
Funds for 2007
4. PULLED CONSENT ITEMS Those itcms that arc pulled from the Consent Calendar will be removed from
the gcneral order of business and considercd scparatc1y in its normal sequence
on the agenda.
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Arden Hills City Council Agenda
October 30, 2009
Page ,2
5. PUBUC lINQ1UOOIESfITNJF01RMA1rlIONAJL lPublic Jlnqunrieslnufoll"matiolllal is an opportunity for citizens to bring to the
Council's attention any items not currently on the agenda. In addressing th'e
Council, please state your name and address for the record, and a brief
sununary ofthe specific item being addressed to the Council. To allow
adequate time for each person wishing to address the Council, we ask that
individuals limit their conunents to three (3) minutes. Written documents
may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
6. PUBLIC mEARINGS
None.
7. NEW JIlUSlfNESS
A I .Motion to Authorize the City Engineer to Prepare the Kris Giga
Feasibility Report for the 2007 PMP Project
A2.Motion to Approve the Construction Agreement with the City
of Roseville for the 2007 PMP Project
B. Motion to Authorize Staff to Negotiate a Contract with MMKR Michelle Wolfe
for Professional Auditing Services
C. Motion to approve a contract with Ramsey County for $50,000 Karen Barton
in Environmental Response Grant Funds for the Brownfield
Remediation at the former A TS Steel site
8. UNFINiSHED BUSINESS
A. TCAAP Update-Verbal Karen Barton
B. Motion to Extend the Property Closing Date for the Old City Karen Barton \
Hall Site
9. COUNC11L COMMENTS AND REQUESTS
ADJOURN
Work Session- .IImmediatelly lFoUowiIng the lRegullar cnty CmmdH Meeting:
3 Arden Hills Sttrategnc Economic Development PlallJl OiSClIlssioilll
" TCAAlP'
L Master Planning Process 2lll1ldl1fimeline -Hoisington Koegler Group, JIBC.
(lffiKGi)
2. Updlate Regardi.llllg JEnvinmmentall PJrocess 2.1ll1d11'lnmsfeJr
3. JP'll"ellilllllinary Deve!opment AgJreemeJrnt Update
Cllosed Session FoRllowing the Work SessioJrn (pursuant do MS BD.ij5 SURD 3.d)
I. lrCAAP Offer 110 PUJrCbase
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Message Page 1 of 1
Jackie Freppert
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From: Jackie Freppert
Sent: Thursday, October 26,20062:40 PM
To: timesaver02@aol.com; bob. fletcher@co.ramsey.mn.us; bulletin@lillienews.com;
cwilson@ctv15.org; dorrick@pioneerpress.com; dprobst@mspmac.org; focus@mnsun.com;
kmaltman@msn.com; mlsmith@startribune.com; smoran@startribune.com;
ssch roeder@smithmicrotech.com
Subject: 10/30/06 CC Agenda
Jackil' :\. Freppcn
Office Support Specia!ist
Phone 651.634.5130
Fax 651634.5137
jackie. freppert@ci.arden-hills.mn.us
W\'I:W ,.ci ~a r:Q~.n -=-h i LLs ~mn .I,LS
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10/26/2006
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~~tIILLS
MEMORANDUM
DATE: October 25,2006 AGENDA ITEM: Work Session
TO: Mayor and Council
Michelle Wolfe; City Administrator
FROM: Michelle Olson, Parks and Recreation Manager 'fY}([i
SUBJECT: Celebrating Arden Hills Options for 2007
At the September 14th City Council Work Session, staff presented a recap of the 2006
Celebrating Arden Hills Event with a budget summary. At that time, staff asked for direction for
the upcoming 2007 event. The City Council consensus at that meeting was for staff to plan a
condensed version of the event for 2007 in order for the future of the event to be evaluated
further. Below are some options for next year's event.
. OPTION I: Fireworks ONLY on our traditional event date
Advertise our event as fireworks only on our traditional Celebrating Arden Hills date.
The community has gotten used to this annual date and this could help with attendance.
Date of display: June 23,2007 - dusk (approximately 10:00 p.m.)
Approximate Budget: *$8,000 (fireworks, insurance, park permit)
*This figure does not include any public works salaries. W c would have to have at least one public works
staff and the Parks and Rccreation Manager on duty to help set up and maintain the safety zone and manage
the event from the time the explosives are on site.
Notes: Do we want to stick with the standard $7,500 for fireworks or
decrease/increase?
OPTION II: Fireworks and Band on our traditional event date
Advertise our event with a theme of music in the park and a fireworks finale on our
traditional Celebrating Arden Hills date.
Band Time: Depends on band (Large hands arc usually booked for 3-4 hours -.
Shoreview Northern Lights perform for 1 Yz hours)
Date of display: June 23,2007 - dusk (approximately 10:00 p.m.)
Approximate Budget: *$10,300 - $12,300 (fireworks, insurance, park permit, generator
rental, showmobile rental, band ($500-$2,500 approximate - depending on band)).
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\\Mctro-inet.us\ardenhills\PR&PW\Recrcation\MEM()S\Celebrating ArdclI Hills OPTIONS W()RKSESSION ('CI03006.doc
City Council Work Session
Celebrating Arden Hills Options
2
*This figure does not include any Public Works salaries. We would have to have a couple of public works .
staff and the Parks and Recreation Manager on duty to deliver and monitor the generator, set up the safety
zone, and to manage event. Time on duty will depend on the band.
Notes: It may be difficult to find a food vendor for an event this condensed. Does the
City Council want to pursue having any food vendors?
OlPTITON liHll: FnrewOIrlks ONlLY OIl1l NATHONAlL NIGHT OUT
Advertise fireworks to conclude NATIONAL NIGHT OUT. Combining with this event
would be a nice way to celebrate our community.
Date of DisjpBay: Tuesday, August ih (dusk - approximately 9:00 p.m.)
Approximate Budget: *8,000 (fireworks, insurance, park pemlit)
*This figure does not include any public works salaries. We would have to have at least one public works
staff on duty and the Parks and Recreation Manager to help set up and maintain the safety zone and manage
event from the time the explosives are on site.
A condensed version of Celebrating Arden Hills will allow for limited parking at Tony Schmidt
Park (the large parking area across from the lake will not be available due to the fireworks safety
zone) and the road will not be closed. Sponsorships may be a challenge with a down sized event.
It could be a possibility to find a few larger sponsors to cover the fireworks and/or the
entertainment. .
Staff is looking for City Council feedback on how to proceed with the 2007 Celebrating Arden
Hills event.
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~~HILLS-
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGUIJAR CITY COUNCIl, MEETING
OCTOBER 10, 2006; 7:00 P.M.
ARDEN HILLS CITY COUNCIL CHAMBERS
PLEDGE OF ALLEGIANCE
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the
regular City Council meeting at 7:02 p.m.
Present: Mayor Beverly Aplikowski, Councilmembers David Grant (arrived at 7:20
p.m.), Gregg Larson, and Brenda Holden.
. Absent: Council member Vincent Pellegrin (excused).
Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla;
Community Development Director, Karen Barton; City Plamler, James Lchnhoff; and
Recording Secretary, Kathleen Altman.
1. APPROV AL OF MEETING AGENDA
Councilmember Holden requested item 7F be added to New Business: Appointment of
Grcgory Hoag as Public Works Director.
Mayor Aplikowski requested item 3G. be pulled from the Consent Calendar and added as item
4A.
MOTION: Councilmember Holden moved and Councilmember Larson seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (3-0).
2. APPROV AL OF MINUTES
. A. September 25,2006 City Council Meeting
B. September 18,2006 Work Session Meeting
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 2
. C. September 11, 2006 City Council Meeting
D. August 10, 2006 City Council Meeting
E. July 25, 2006 City Council Meeting
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the September 25,2006 City Council Meeting Minutes
as presented, the September 18, 2006 Council Work Session Minutes as
presented, the September 11, 2006 City Council Meeting as presented, the
August 10, 2006 City Council Meeting as presented, and the July 25, 2006
City Council meeting as presented. The motion carried unanimously (3-
0).
3. CONSENT CALENDAR
a. Claims and Payroll
b. Resolution No. 06-48: A Resolution Appointing the 2006 General Election Judges
c. Resolution No. 06-50: Resolution Requesting Funding from MnDOT through the
Municipal Agreement Program for Pedestrian Improvements to County Road E
Bridge over Tmnk Highway 5 I
d. Motion to Approve City Administrator Michelle Wolfe's Performance Evaluation and
Salary Step Increase
e. Motion to Order Preparation of the 2007 Feasibility Report for the 2007 PMP Project
. f. Motion to Approve the Printing of a Legal Notice Summarizing Ordinance No. 380
"Animals and Pets" of the Arden Hills City Code
g. Motion to Approve a Contract with Stephen J. Bubul of Kennedy & Graven Chartered
to Provide Legal Services Relating to the Purchase of the T\vin Cities Anny
Ammunition Plant
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the Consent Calendar and to authorize execution of all
necessary documents contained therein. The motion carried unanimously
(3-0).
4. PULLED CONSENT ITEMS
A. Motion to l~iPprove a Contract with Stephen J. Bubul of Kennedy & Craven
Chartered to Provide Lefal Seryiees Relatinf to the Purchase of the Twin Cities
Army Ammunition Plant
Mayor Aplikowski moved item 4A to 7G.
5. PUBLIC INQUIRIES/INFORMATIONAL
None.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 3
6. PUBLIC HEARINGS
. A. Royal Oaks - Vacatin!! of a 20 foot wide Pedestrian Walkway Easement at the Old
City Hall Site
Mr. Lehnhoff stated Royal Oaks Realty was requesting the vacation of the Pedestrian Walkway
Easement. The easement was approximately 20 feet wide by 280 feet long and was located on
thc fornler Arden Hills City HalVPublic Works property at 1440-1450 West Highway 96.
Mr. I~ehnhoff also stat cd that he recommends that condition one be removed from the staff
recommendation. Since the easement would need to be vacated for anyone that purchased this
property, the vacation should not be contingent upon conveying the trail along the western side of
thc property to the City. He stated the City would require anyone purchasing the property to
convey the trail to the City. Should Royal Oaks decide to not develop the property, the City
would have to address this easement again in the future if the condition is kept.
Councilmember Holden asked why we would want to vacate this easement without the
condition.
Mr. Jerry Filla stated that the City is the fee owner of the property, and the City Could place
future casement on the property.
. Mayor Aplikowski opened the public hearing at 7:10 p.m.
There were no comments made.
Mayor Aplikowski closed the public hearing at 7:11 p.m.
MOTION: Councilmember Larson moved and Councilmember Holden seconded a
motion to approve the Resolution 06-49 to vacate the 20 foot wide
pedestrian walk-way easement at 1440-1450 West Highway 96. The
motion carried unanimously (3-0).
7. NEW BUSINESS
A. Plannin!! Case 06-028: Site Plan Review - Hien N!!o & N!!uvet Kv: 3433 l,ake
Johanna Boulevard
Mr. Lehnhoff stated the Planning Commission reviewed the re-landscaping plan and
unanimously voted to table the application at their October 4, 2006 meeting. While the
landscaping plan was moving in the right direction, the Commission tabled the application in
order to obtain additional information regarding the shoreland restoration, the stormwater pipe
and easement along the northern edge of the property, clarifying the duration of the financial
surety, and the trees near the western edge of the property. If the applicant can submit revised
. plans in time for the next Planning Commission meeting, the site plan review would appear on
ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 4
. the November I, 2006 Planning Commission agenda. He indicated no action was required from
the Council at this time.
B. Plannin2: Case 06-029; Final Plat - Royal Oaks Realty. Inc.. 1440 - 1450 West
Hi2:hwav 96
Mr. Lehnhoff stated the City Attorney had reviewed the bylaws, articles, and declarations and
sent the needed changes to the applicant. The requested changes were largely technical in nature
to ensure that the legal documents confornl to the conditions in the PUD approval. He indicated
the Planning Commission recommended approval of the Final Plat based on the submitted plans
and six conditions.
MOTION: Mayor Aplikowski moved and Councilmember Larson seconded a motion
to approve the Final Plat subject to the submitted plans and recommended
six conditions and the recommended site development agreement.
Ms. Barton stated the applicant had requested this be tabled due to possible site contamination,
but it was under stafT's recommendation this not be tabled to be in compliance with the
agreement.
Mike Black stated they had requested this item be tabled and there was some contamination on
the site, but it was felt that it could be cleaned up on site. He stated since his conversation with
. staff this morning, they had received further information and there were no large concerns
regarding this and he approved this going forward tonight.
Councilmember Holden stated she would be voting against this. She believed the City had
made a mistake by approving this and would learn from this mistake on future developments.
The motion carried (2-1) (Councilmember Holden opposed).
C. Plannin2: Case 06-030; Variance - Brad & Sara Lis. 1548 Arden Place
Councilmember Grant arrived at 7:20 p.m.
Mr. Lehnhoff stated the applicant was requesting two variances for 1548 Arden Place, which
was located in the Ridgewood neighborhood on the northeastern comer of Lake Johanna. The
first variance request was to permit the property to have two access points to Arden Place, and
the second variance request was to permit the driveway to be a crushed rock surface instead of an
improved surface. The requests are not contingent upon each other. He indicated the Planning
Commission unanimously recommended denial of both variances based on ten findings of fact.
He indicated he had received an email from Paul and Mary Crosby, 1385 Arden Place, in support
of the variance.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 5
. Councilmember Holden asked what was in the plan Mr. Lis submitted. Mr. Lehnhoff statcd
that the building plan provided by Mr. Lis showed the driveway as being a crush cd rock
driveway, which was marked as approved by the building department. He noted the plan did not
include the two access driveway however.
Councilmember Holden asked when the building permit had been closed out. Mr. Lehnhoff
responded the building permit has not been closed out.
Brad Lis, 1548 Arden Place, stated they believed the crushed gravel had been approved by the
City. He stated they had changed the configuration of the driveway along the way with the
thought that they were doing it with the approval of the City. He stated the first time they knew
they had an issue about this was a few weeks ago. He believed the driveway fit nicely into the
neighborhood. He not cd the driveway had been therc for over three years. He believed this
would constitute a hardship because of the loss of trees. He noted there were other instances of
the two driveway access and he believed it addcd a nice feature to the neighborhood. He asked
Council to grant this Valiance request.
Councilmember Holden asked how many two access driveways were in the neighborhood. Mr.
Lehnhoff responded there were at least two driveways in the neighborhood that had dual
accesses.
Sarah Lis, 1548 Arden Place, stated there were six residences in this area that had double
. access driveways. She noted this was a large percentage of driveways in the neighborhood. She
indicated there were other double accesses outside of this neighborhood also.
Councilmember Grant asked if the City had not done the Siems Court road project, if it was
quite likely this would not have been discovered and the driveway would have existed for years.
Mr. Lehnhoff responded he believed this would have been caught at some point because the
building inspector has been catching up with the building permits, but it was the road project that
brought this to the City's attention.
Councilmember Grant asked if the City stamped this as approved, wouldn't that be considered
a variance. Mr. Lehnhoff responded legally it was not a variance.
Councilmember Grant stated he was falniliar with this neighborhood and a number of those
residents did have dual access driveways, including the residents across the street from the
applicant.
Mayor Aplikowski stated this was a difficult one because they were balancing this with the
letter of the law and their own practicalities. With respect to the double driveway, she saw no
reason for it not to be allowed at this point. She stated to go back now and remove the double
driveway would not make sense. She indicated this did not impact any of the neighbors and did
not affect the neighborhood. She noted they had received support from the neighbors in support
of this variance also.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 6
. Councilmember Holden asked why this driveway was not acceptable, while other driveways in
the neighborhood were. Mr. Lehnhoff responded the other driveways in the neighborhood
existed prior to 2000 and were considered grand fathered in.
Councilmember Larson stated he could not support either variance. He did not believe they
had a good justification for granting this variance and he believed they would be setting a
precedent for other residents. He believed if this went through, it would be a mistake on the part
of the City and he believed the Planning Commission had made the right decision. He stated it
was unfortunate the Building Inspector had stamped this approved, but the Building Inspector
could not approve variances, which only the City Council could grant variances. He believed the
access point to the west was more than adequate to get in and out of the driveway and they could
put in a turnaround if necessary. He stated the curb was in now and there was one curb cut,
which would add to additional cost if they allowed a dual access driveway. He believed staff and
the Planning Commission had made the correct recommendation and he would support it.
Councilmember Grant stated he also had looked at this property and the one thing that was
easily noticeable was the 24-foot road and if they looked at their standards, the road should be 32
feet, so with this odd angle as a single <.hiveway, the applicants would have to back out at an odd
angle on a narrow street. In conjunction with that, it would be difficult to park a car in the
driveway and still get out in the current configuration if it were a single driveway.
Mayor Aplikowski agreed and noted they would need to take up a large portion of their grass for
. a turnaround. She agreed with the Planning Commission's recommendation, but believed this
would not be precedent setting because this was an odd situation and she believed the driveway
should remain as it was.
Council member Holden stated she believed in keeping the mature trees in the City and they
should bend over backwards to keep the trees and look at the loss of trees as a hardship. She
stated for four years the applicants have been planning their life around this driveway, house, and
yard and now because the City had not closed out the pernlit, the City was demanding this be
changed. She stated it was no fault of the applicant that this had occurred. She stated she was in
agreement with Mayor Aplikowski and Councilmember Grant.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to approve the variance for a dual driveway based on the following
facts: The angle of the house, the narrowness of the exit; the building of
the street which was less than City standards making the angle difficult to
back out of.
Councilmember Larson asked what the requirements were for approval of the variance. Mr.
:FilIa replied Council needed to detemline the following: If this was a reasonable use of the
property; will this change the character of the neighborhood if granted; was this a self-created
hardship and the facts should be tied into these three criteria.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10,2006 7
. Councilmember Grant stated the City created a road in front of the property, which was
substandard to the 32-foot road, and thereby the City infringed upon this. He noted the road
design was not created by the resident. This also did not change the character of the
neighborhood given the number of dual driveways.
Councilmember Holden stated they could make them cover the crushed rock on the second dual
access point with sod, so considering the angle of the property and that at any point in time, if
they did change this, it would change the character of the neighborhood, she believed this was a
reasonable use for the property.
Councilmember Larson stated the width of the road was consistent with the neighborhood and
he did not believe they should use that as an argument as the need for a variance. He expressed
concern about setting a precedent and he did not believe this was a good justification.
The motion carried (3-1) (Councilmember Larson opposed).
Councilmember Grant stated the residents had a reasonable assumption that the crushed rock
driveway was approved and as such it should be allowed to continue. He noted the only reason
this was discovered was because the City had improved the street.
Mayor Aplikowski stated she was stmggling with allowing cmshed rock to remain and she
would like to add whenever this driveway was replaced that it be replaced with a City approved
. driveway surface.
Councilmember Holden stated with all of the water runoff, why they would not allow this. She
noted a crushed rock driveway could be maintained nicely.
Mayor Aplikowski stated she was inclined to say this driveway was okay because it was
maintained, but when this driveway needed to be replaced she would want it to be replaced with
a City approved surface.
Councilmember I.,arson stated they had a Code and if Council was not comfortable with the
Code they should change the Code and not issue variances. He stated if a variance was going to
be issued, they needed to have justification as to why they were going to do that. He believed
there was a correct way to do this and this was not the correct way.
Mr. Lehnhoff asked if the City Council would like to table this item and consider changing the
existing Ordinance. Mr. Filla responded unless the Council wanted to change the Code, there
was no reason to table this.
Councilmember Holden stated she was not inclined to table this. She believed the applicants
had moved forward with a crushed rock driveway in good faith because they believed it had been
approved by the City.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 8
. Councilmember Grant stated he was not in favor of changing the Code, but he was in favor of
granting this variance.
MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion
to approve the variance to retain the existing crushed rock driveway and
should the driveway ever need to be replaced, that it be required to meet
City Code. This variance approval is based on the following findings: It
is a reasonable use of the property; it will not change the character of the
neighborhood; and the resident relied on the building permit that indicated
crushed rock was approved.
Councilmember Grant noted the Planning Commission was correct in their findings and that
Commission had little latitude in making their decision.
The motion carried (3-1) (Councilmember Larson opposed).
D. Motion to Approve the Arden Hills Strate2ic Economic Development Plan
Ms. Barton stated in December 2005, the City Council authorized the EDC to hire a consultant
to prepare an Economic Development Strategic Plan for the City. The EDC immediately began
the RFP process and in March 2006 hired DeSCo Solutions, Inc. to prepare the plan.
. She indicated DeSCo, in collaboration with the EDC, gathered information through research and
interviews with City Officials, key leaders and stakeholders, as well as through a city-wide
survey, then used this information to prepare the Economic Development Strategic Plan.
She stated the EDC has since reviewed the plan and, after making some changes to the plan, has
recommended adoption and implementation of this plan in and [or the City of Arden Hills.
She stated the EDC recommends Council move to approve the Arden Hills Economic
Development Strategic Plan and authorize staff to budget for the implementation of said plan.
Bruce Kunkel, EDC Chair, presented the Economic Development Strategy Plan.
Councilmember Grant stated outside of TCAAP, if they tried to retain the current businesses,
how would they grow. Mr. Kunkel responded it was strategic and they might not necessarily
want to retain all of the existing businesses they currently had in the City as well as being
strategic in attracting the kind of businesses they wanted in the City. He indicated there was a lot
of growth potential through redevelopment.
Councilmember Holden asked who the 12 people were that were interviewed. Ms. Barton
responded it was a mixture of leaders, including Councilmembers, residents, and business
people.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10,2006 9
. Councilmember Larson thanked Mr. Kunkel for this presentation. He believed the
recommendations for redevelopment were right on target for the City. He hoped the future
Council would take this seriously and recognize the importance of this particularly with regard to
TCAAP.
Councilmember Holden stated this was a nice presentation and suggested they refer this to a
future worksession for a discussion.
Councilmember Grant thanked them for their work.
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to refer the Arden Hills Economic Development Strategic Plan to a
Council W orksession for discussion.
Ms. Wolfe stated from her perspective, she believed it would be helpful to refer this to a
worksession so staff could have time to look at this and give their recommendation and
comments.
Mayor Aplikowski recommended the following amendment: The Council accepts the Strategic
Development Plan and requests that it be moved to a worksession for a full discussion.
Councilmember Holden stated she did not accept the amendment and she wanted her motion to
stand as stated.
. The motion carried (3-1) (Mayor Aplikowski opposed).
E. Motion to Approve a Contract with SRF to Prepare an Alternative Urban Area-
Wide Review for the Redevelopment of the Twin Cities Armv Ammunition Plant
Ms. Barton stated as part of the TCAAP redevelopment, the City must complete an
envirOlmlental review of the property relating to the proposed project. Given that this property
constitutes a large area and will be redeveloped over a period of years, the AUAR process will
provide the best means by which to conduct this review.
She noted in September the master developer for the project, CRR, issued an RFP for consulting
services relating to a number of tasks associated with the TCAAP redevelopment: Master
Plmming, T raffi c Impact Study, AUAR Environmental Study, Stage One, PUD, and
Development of a Landscape Plan. The RFP was issued encompassing all of these tasks to
streamline the process and allow for effective integration and collaboration amongst the finns
responding.
She indicated City staff, along with Ryan employees, interviewed four firms relating to these
tasks. City staff is recommending the City contract with SRF to prepare the City's AUAR
Environmental Study in the amount of $147,318.
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ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 10
. Councilmember Holden stated she was having a hard time understanding why the City had to
take on this responsibility and not the developer. Ms. Barton responded the EQB required that a
responsible government unit oversee the AUAR process, which in this case was the City of
Arden Hills. She stated there was also likely to be a lot of attention paid to this environmental
review by various organizations and to ensure that the document was kept beyond reproach, it
was best to be contracted through the City and not the developer who had a vested interest in
how that environmental review came out.
Councilmember Holden asked why the City did not take the responsibility to set up the
interview process instead of Ryan arranging everything. Ms. Barton responded for making the
process go more smoothly, efficient, and economical it made sense to do the interview process
for all six finns at once.
Councilmember Grant stated he had the same concerns as Councilmember Holden. He asked
how they arrived at the amount. Ms. Barton responded that was the number they submitted with
the RFP and there had been no negotiations on the amount.
Councilmembcr Larson indicated he believed sta[fhad been very wise in how they have set this
up. He noted these documents were very important to the public when approving a new
development and staff had recognized the important of having an arms length relationship with
the developer. He believed this was a smart move on the City's part to do this.
. Mayor Aplikowski agreed this safeguarded the integrity ofthe City.
Council member Holden requested a memorandum of what the process really was. She asked
where they were at. Ms. Wolfe stated as part of getting this consulting teanl in place, they would
submit timelines and the steps involved. She stated these timelines and steps would be
forwarded to Council.
Councilmcmbcr Holden requested the RFP information also.
MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion
to approve a contract with SRF, Inc. for possible future preparation of an
AUAR review relating to the Twin Cities Army Ammunition Plant such
awarding of the contract shall be subject to future Council approval and
subject to a funding formulary with the developer.
Mayor Aplikowski stated she did not like the word "possible". Councilmember Grant
suggested removing the word possible and changing to a "future preparation."
Councilmembcr Larson stated he could not support the motion. He stated the condition
regarding having an agreement in place that allowed for reimbursement of the City was
something that came at the time when the contract was brought forward for approval. He stated
. here all they were doing was to authorize staff to go forward and develop a contract for an
AUAR to be brought back to Council for approval. At that point, the expectation would be that
ARDEN HILLS CITY COUNCil., - OCTOBER 10, 2006 11
.
. the developer would pay for this. He stated he did not see the point in doing this now.
Councilmember Grant responded he wanted to ensure the AUAR was not started without
Council approval.
Mr. Filla recommended the following wording for the motion: "Approve the negotiation of the
contract with SRF, Inc. to prepare an AUAR review relating to the Twin Cities Army
Ammunition Plant (TCAAP), subject to contract approval by the City Council and further subject
to a funding source by City Council."
Council accepted the amended motion wording by Mr. Filla.
The amended motion carried unanimously (4-0).
F. Appointment of Gret!orv Hoat! as Public Works Director
Ms. Wolfe stated staff was recommending Gregory Hoag be appointed as the City's Public
Works Director.
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to approve Gregory Hoag as the Public Works Director. The
motion carried unanimously (4-0).
. G. Motion to Approve a Contract with Stephen J. Bubul of Kennedv & Graven
Chartered to Provide Let!al Services Relatint! to the Purchase of the Twin Cities
Armv Ammunition Plant
Ms. Barton stated in preparation for the purchase of the Twin Cities Army Ammunition Plant
(TCAAP), staff has determined it is prudent and necessary to enlist the services of an attorney
and law firm specializing in master development contracts and public financing.
After interviewing a number of attorneys and checking references, staff is recommending
Stephen Bubul of Kennedy & Graven Charatered be hired on a contractual basis to provide legal
services relating to the preparation of a Master Development Agreement and public financing.
She recommended Council approve contracting with Stephen Bubul of Kennedy & Graven
Chartered for legal services relating to the purchase of the Twin Cities Army Ammunition Plant.
Councilmember Holden asked what will be the relationship of the City's attorney versus this
attorney. Ms. Wolfe responded there would be specific tasks assigned to this attorney who had
specialized experience in drafting master development contracts. She stated the City Attorney
would be assisting with local aspects and review.
Councilmember Holden asked who oversaw everything. Ms. Wolfe responded she viewed this
. as separate tasks by specialized attorneys being managed by City staff, but if there was a need to
coordinate, the City Attorney would do that.
ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 12
. Mr. Filla stated he envisioned this the same way and if he was needed he would be available, but
staff would coordinate the attorneys.
.
MOTION: Councilmember Larson moved and Mayor Aplikowski seconded a motion
to authorize staff to enter into an agreement for services with Stephen J.
Bubul of Kennedy & Graven Chartered based on the letter dated September
8, 2006 from Mr. Bubul, not to exceed $50,000 with the intention of
recovering all costs in the interim and master agreements.
Ms. Wolfe stated staff understood Council's expectations and they would do their best to carry
them out. Councilmember Holden stated they had decided awhile ago not to spend current
resident's money, but they had been spending resident's money and they needed to be cautious
about this.
Councilmember Larson stated he did not remember them having a motion on this and he
believed all residents shared in City costs. He indicated they did not want to divide the City by
residents who lived north of Highway 96 and south of Highway 96.
Councilmember Holden stated she did not agree with Councilmember Larson and she recalled
the discussion differently.
. :Mayor Aplikowski stated it was not realistic to think that the City would not spend money on
TCAAP, but the City would be careful with any funds spent. She stated the City was recouping
everything they could from the development team, but there would be some things the City
would end up paying for.
The motion carried unanimously (4-0).
8. UNFINISHED BUSINESS
A. TCAAP
Ms. Barton updated on the Council on recent TCAAP developments.
9. COUNCIL COMMENTS AND REQUESTS
A. Councilmember Grant stated the Property Task Maintenance Force had completed
its work and would be forwarding its recommendation to Council in the future.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to adjourn to a closed session to discuss the Rochon Corporate
. Arbitration/Mediation case, pursuant to MS l3D.05 Subd 3.b.
ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 13
. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:27 p.m.
Beverly Aplikowski Michelle Wolfe
Mayor City Administrator
NOTICE OF MEETINGS
The next Council Meeting will be held Monday, October 30, 2006 at 7:00 p.m. at the Arden Hills
Council Chambers.
.
.
'L
~
.. ~~JfILLS
City ot Arden Hills
. .-. "..-.-.- R~51uestIor Council Action
Prepared by: Michelle Bruley Agenda Item 3.~'Ar
Dept. : Finance . ." ~~:.
Council Mtg. Date: October 30, 2006 Claims & Payroll
Final Action Needed By: October 30, 2006 Budgeted Amount: Across City Budget - All Funds
Actual Amount: See Financial Implications
_~=..~~.=~ ...._===._.__~_~mc:ling Source: Across City Budget - All Funds
Council Action Request:
Review and Approve Consent Agenda Item 3.A. - Claims and Payroll
Staff Recommendation:
Approve Consent Agenda Item 3.A. - Claims and Payroll
Advisory Commission Action:
u.n. _on ._............__. .... ----....
Commission Date Action
.-...... .--.. ..-..... ..-- ;
Planning Not Applicable
PTRC Not Applicable
......-..... ---... .-......-.... .... --.. .... ...... ..-. .. --.. N()~ applica~lem
Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
. D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
D Other:
Payroll and Claims Reports
Financial Implications:
Payroll #20- $58,506.62
Payroll #21- $49,361.25
Accounts Payable Claims Since 10/10/06 Council Meeting:
1. Paid Claims - Batch 001-10-2006: $ 2,144.23
2. Paid Claims - Batch 002-10-2006: $ 182,019.63
3. Paid Claims - Batch 004-10-2006: $ 2,129.35
4. Paid Claims - Batch 005-10-2006: $ 164,548.04
5. Unpaid Claims - Batch 003-10-2006: $ 10,206.23
6. Unpaid Claims - B'i'tch 006-10-2006: $189,991.75
Claims Total $ 551,039.23
Administrator/Staff Comments:
.
Page 1 of 1
,
CITY OIl AIWEN HILLS C1-IECKS IHTEI> Itl/(,/2006 (P/R # 20)
.
FIRST OCTOBER ",\ YROLL
(BiwcckIY, 9/16/0(, to 9/29/06)
IIMII'tO n.:r~ NAM E II II . 1~:\II'LOn~EDElH:CTIONS '..AMT. .IOTYIU~NEHII
FIT 3,443.72
fr':Pllert. .I ack ie SIT 1.506A2
Johnson. Schawn FICA Uasdi 1.410.44 2A 1 0.44
Sib.:th. Pang FICA I\lcdicare 563.76 563.76
Sweeney, Pamela l'roT.\ I. TAXES I 7,924.341 2,974.20 I
Wolll:. i\-lichelle
Barton. Karen 1'51\ Health Premium 1.260.00 ILl 06.00
IhI, Sandra FSA Dental Premium 129.99 299.68
Brulcv, Michellc FSA Health Can; I{<.:imb. 459.37
l.dlllhon: James F5A D<.:pendcnt Care Reimb. 416.66
Mennenga John ITOT.\L FLEXIBLE SI'E:'III>I:\'G I 2,366.021 ] 1,405.68 I
ScherbeL David
PERA 1,218.53 2,420.24
Andrews. Aaron 1("1\IA 1.44 1.09 376.91
Central Pension Fund-Union 614.40
Frcybcrger. Scott ITOT.\L RETmE\lEl\T I 4,274.021 2,797.15 I
MO<lney. Joseph
Perron. Jallles AITinitv Plus Federal Credit Union 2.133.11
Nowlan. Antholl\. IUOE 4911ues (Unilln) 120.00
S~l-":C. I'd.: I.TDiSTD Imllrance 369.92
SchitSh,I'vlik.: PUL\ l.ife Insuranc.: 30.00
\VinkeL David l.it"e!r\ddl!lkp Lili: 147.30 lJ2.00
Frid, Jethev United \Va\
. Mn Child SllllPort 326.23
ITOT.\L VOLlJI\T.\RY I 2,756.641 461.92 I
Olson. Michelle
Tutal Emp!llvc,: Deductions 17.321.01
Grani. Sara r\d l\l\ roll .IAI8.S5
DireL"l Deposit 22.176.23
Gwss Panl,1I Tie-Out 40.867.67
Plus Cit\. Paid Ikncfit 17,638.95
IC\I:\ Benefit lkld 0.00
ITOT.\L P.\ nWLL COST I 58,506.62 I
IFIC.\'.I1E-OUT . . I
Gross Pavroll 40.867.67
Less Total FSA 2.366.02
Plus Emplover Match leMA 376.91
Net I'll{ Subject to FICA 38.878.56
FICA Oasdi Iii: 6.20'>';' 2.410.44
FICA Medicare (ii- I .45'~.o 563.76
I I
Notc: Federal and Statl.: Payroll Tax obligations ar.: sat is tied by means
. ufutilizing the 'Ta-..:td" Electronic Tax Depusit S.:rvice. Trans-
lers are typically made t\\O business days aller the payroll date:.
,
CITY OJ. ARDEN IIILLS (:J I ECKS HATED] 0/211/211116 (1'/R#21) .
SECOi\U OCTOBER I'A YROLL
(Biweekh', 9/30/06 to 10/13/06)
111-:I\n>UJYEENAME-' ' II IEJ\WtOYEE UEIH.CTIONS' 1 ' .\i\rl". ' 1 ClT\'<BENEI<T11
FIT :;JW3.0S
FrenperL Jackie SIT 1.637.')3
Johnson, Schawn FICA Oasdi 2.S4R.63 2.548.63
Silsdh. Pang fiCA Medicarc 596.07 596.07
Swecney, Pamda ITOT.-\L TAXES I 8,585.681 3,]44.70 I
Wolfe. Michelle
Barton, KarCtl FSA Health Premium 1.260.00
BvL Sandra FSt\ Dental Pn:mium 229.99
Bruley, Michelle FSA llealth Care Reimh. .159.37
Lehnhofl James FSA Denendent Care Rcimb. 416.66
Mennenga, John ITOTAL FLEXIBLE SrE:\DING 1 2,366.021 11.00 I
Scherbcl, David
PERA 2.3:;0.70 2,54ViO
Andrews. Aaron leMA 1,426.21 376.9]
Central Pension Fund-Union 614.40
Frcyberger, Scott ITOT.\L RET]REJ\lE:\'T I 4,371.311 2,91'),5] 1
Mooney. Joseph
Perron. James Affinity Plus Federal Credit Union L9.I3.lW
Nowlan, Anthony IlJOI.: -19 Dues (llnil'n) 120.00
Saxe. Pete LTD/STD Insurance 200.7]
Schifskv. Mike PERA ] .ifC Insurance :;0,00
Winkel. David I .iji::/Addl/lkn Lill: 1.17.:;0
Frid. kIT rev United \Vay .
Mn Child Support :;26.2:;
ITOTAL VOUXr.\RY 1 2,567.331 200.73 I
Olson. 1\1 ichclle
Total Fmnloyee Deductions 17.R90.:;.t
Boie. Kay Net Payroll 4.S08.li5
Forstcr. Alexander Direct Deposit 22.640.lJ2
GranL Sara Gross Pavroll Tic-Out 43.096.31
Plus City Paid Bcnefit 6,26.1.9.1
ICMA Benefit Held o.on
ITOTAL I'A YROLL COST I 49,3() 1.25 1
IFICA nE~OFr 1
Gross Pa\Toll 43.0'.16.:; I
Less Total FSA 2.366.02
Plus [mnloyer Match leMA 376.1)1
Net P/R Subjcct to FICA 4 1.1 07.20
FICA Oasdi id 6.20% 2.54R.63
rICA \1edicarc (ii 1.45%, 596.07
1 1
Note: Fedcral and State Payroll Tax obligations arc satisfied by means
of utilizing thc "Taxtd" Electronic T,lx Deposit Service. Trans- .
fcrs an; typically made two business days aticr the pa~ roll date.
ACCUUI1Ilayaole . ~~ .
QBE Repo ame: Batch 001-10-2006 -
Organizalion: City of Arden Hills ~ DEN HILLS
Printed: I Oi25.i:W06 - 8:25 A1'vl hy mbruley
Primary Table: Vendor
Sort: Name
Secondary Table: AP History
Son: ;'\ one
!\alllc
Account Dcscription Chcck !\ullIh('.. AllIount
IU....IA Retiremcnt Tru,t--157 l!-
I I! I-UOOIH)-217-12 I st Oct., 2001' Pay!",)1I .10787 1.4-1! .Ill)
i (I! -f!0()OO.217-12 I 5t Oct.. 20J)(i Payroll 3U7X7 .17(>.91
I.Hl S.OO
1\1:\ Chil,! SUPI'Url f'ayn:cnt C
IOI.!IIHIIH)-2: 780 l:-it Uet.. 2nnh P3)T\)H _,07~~ J2(l,:3
J16.1J
1.1-14.1J
AI' - QBE Report ~ame: Batch 001-10-2006 (10/25/2006 - 8:25 AM) Page I
AccOUnts 1"ayaole --~
QBE Report Name: Batch 002-10-2006 -
Organization: City of Arden Hills ~ DEN HILLS
Printed: 10/25/2006 - 8:25 AM by mbruley
Primary Table: Vendor
Sort: Name
Secondary Table: AP History
Sort: None
N,lm<.'
,'\l'count Description Chl'ck Numher Amount
Acclaim Benefits/Stanton Grou
]0]-41500-43075 FSA-9/l.9/30ii)(i 307~;;<) 100,1)0
100.00
Allegra Print & Imaging
]() 1-411 00-43550 AI-I Ncwsletter-Scptember 200 3(71)0 878,74
878.74
.'\Ilied Wastc Scrviccs #89<)
101-41950-440\ () Wastc Rcm,-Cr I. II)/! -! 0/.1 J,'(I() 30791 132.3.~
] () 1.45200-440 1 0 Waste Rcm.-Perry Park-I (liI- 3il7')! 250,5il
3H~.H3
Anima! CnntrClI Service,. Inc,
10]-42100-43150 J).)glCat Fnflll"Tlllenl-X::X/-') .)n7t)2 (,2C) ! ~
6~9.1J
Aramark (.!nifl.1rm Scrvicc
101-411)"0-440 I 0 CH-Rug Cleaning 30793 40.5 !
40.5t
Lleisswenger's HI)W-Tl.1 Store
hi) 1.4CJ440-42270 Rcturn.Utility 1\.lainl. Materials JU7<)4 -2.()~
(io 1-4()440-42270 Utility Maint :\1atcrials 30794 7.07
(;02-.1<)":90-422\ 0 Equipmcnt "faint Matcria!s 30794 1)25
602-49490-422] 0 Equipment Maint Materials 30794 1888
32.22
AP - QBE RepOene: Batch 002-10-2006 (10/25/2006 - 8:25 AM) . . Page I
Account Description Cheek :'-lumber Amount
Bin's. Inc.
1 n 1.451 20-44: xU CUJl1mings ParK-~i.,(I-9i2(,/O() 30795 7:'.26
11)1-4SI2ll-44: SO Royalllills Park-S/30-912hiO(; 31)7')5 7J.2(i
In 1.4SI211..141 ~O Perry Park.~I3I).l)i26/1)r, 30795 '3.26
IOI-4S120-44IS0 Flural Park.~i30-')12()!'o(i 3()795 7.'26
Irll.45120-44180 llaze!nllt Park-8130-9i2<i/Oh 30795 73.2fJ
101-45120-441 SO Valentine l'arK-Si30-<)i26!f)6 31)795 7J.2f.l
IOI-45120-44IS0 Valcntinc lIills Elem.-Si30-9i2t 30795 73.26
5L!.1I2
Canon Bus\ll~ss Solut;ons
IOI-415UO.42020 Copier Charges-S'21-'1'20i06 .107t)() 223.JX
223.311
('it) of St. Paul
101.41410.421.110 1':]el~tillTl:; 307{J7 11,215
I h2.15
COrpl)ratl~ Express
! lil.4! 5(11)-.nO I 0 t '}-I-UtTicc S,!pplies )1)7t)X 150.Sl'
101-41500.42010 C1-I-Ufficc Supplics .1(17t)S I<)t) (",.1
1 ii 1-4ISI.111-42020 C'I-I-Paper hpl"IlSC Jn7q~ I 3 Hlh
1 (I 1-415IH)-42020 CI-I-Papcr E'pcnse .10798 4~()!1
531..l5
Dep!. of Adlllm:>tr;ll:tlll
101-41 ().1O-4.12Iii Plll'lne Ser\'i("c-PW _t). 22 '1)(, J()7t)9 :().~7
101-419"0-4.1211) Phonc Scn'i("c-CII-t) '22 'I)h J(J7l)l) I.U];.']
10 1-~52(11i-4.121 Ii Pbme ScrviL'e-Parl..~_\)f22:'06 ......O7()l} 12 ],(,2
I. t 7').(,2
Lkc.tric ~'I<,'t{)r Repair. file.
602.494t)0-4403h Repair-Li ft Statiun 1;7 -,liSon 2.24277
2.242.77
Emcrgency Apparatus 1\-1ainte
601-49440-44040 Pump Inspection 30S01 14l).~5
149.85
First Student. Ine.
IOI-41<JIO-44t)OO Bus-TC:\AP T"ur 30SiJ2 155.00
AP - QBE Report Name: Batch 002-10-2006 (lOi25/2006 - 8:25 AM) Page 2
Account [)cscription Chcck :\urnbcr Amount
155.00
Frattallonc', Hardware. Inc.
IOj--15200-42230 B!dg. & Cin'lund !\hinl. \1atcri 30803 15JJ7
1,0-1--1., 150--122/0 Utility !\Iainl. '\1atcrials 30803 1211
27.18
Gary L Fischler & Assoc. PA
1111--1 II 00--13\170 Managem~nt Assessment-G. 1-1 3080-1 51)5.01)
101--1 I ! 00--13070 :\1anag~ment Asscssmcnt-R. S 3080-1 595.00
!01--11100--13070 !\lanagernent :\ssessmcnt-I-I. G 3080-1 595.00
lOI-4! 1O(J--13070 Managemcnt Assessrnent-R. l' 3080-1 595.00
2.380.00
Il&l. Mesabi. Inc.
101-43100-42210 Equip. Mainl. l\hterials 30805 35963
359.63
Har \Iar Lock 8: Scrvicc Cent
101--15200--12-10(J Kcys-l'en'y Park .'08(Jc, !5').5(,
159.56
Hewlett Packard Company
228-490] 0-45400 Cahk ROI'm-Equipmcnl 3080, 2,520.8b
2.520.86
Ilirshtlc!d's Paint \Hg.. Inc.
I () I --15200--1223(J Paint-Athletic Field Striping 31)808 (136A':
b36,44
1.l.'.O E L.oca! -11) Ikneiit Fund-
IOl-OO()()(1-21732 I :nion Insuranc"-!\I)\'clllht'l' 20 30809 SOO.OO
10 1-OI)(J(jO-21 73 2 I ;nion Insurance-:\Il\"~llIht'l' 2(1 3(J8il9 5,(1(JO.(JO
(j.400.00
Kath Auto Parts
(;02-494CJO-422I I) Fquip. I'vlainl. Material> 3/JSIO 18(1.98
18(i.911
Lakcs Country Ser"\'ice (\101'
101-00000-21730 Hcalth Insurance-Active-I!..']-I 30811 3.550.50
AP - QBE ReP.1e: Batch 002-10-2006 (10/2512006 - 8:25 AM) . . Page 3
Account Description Check i\ u mher Amount
II) 1-00000.217 30 Health Insurance-Retirees-] In 308 I I .136.00
3.986.50
Lc'ague of Minne,nla Cities
101.-11910-4-1370 200(, Issucs in Focus-J. Ldlllho 30RI2 25.00
25.00
Lillie Suburhan t\~w'rar~rs
101-0{)(i00-22I)J2 l.egal t\olil"Cs 30~13 It'.23
iii] -411 00--135 10 I .L'gJl J\otlce~ 30813 120.9ri
137.19
Midwest Asphalt Corpor:Jliun
101.43100.42240 Ruad '-.1i\ 30RI4 72.~3
101-43100-42240 Road t\li\ JORI-1 2{)5.~()
338.39
t\.lillllea]ll)!is.'SI. Pa,,: Business J
] 0]-41500-44330 Subscription-I yr. 3(1RIS ~').'):;
89.<)5
\-llnllcsllta Real f:st:Jtl' J,)uTllal
101-<11500--14330 SUb';l'riptiun-1 yr. -'liS I h S.".!")!',
115.00
t\1 inneso)ta State Treasurer
] Ii 1--12-100-4-10(,1) 3rd t)tr.-Building Pl"I'mll Sureh 30~17 1.7()2'lIl
1.762.90
\-IRPA
101.-15120--1-1370 MRPA Annual Confcrenec-.\1.' 30~IR 3-1:;.00
3-15.00
Nclson flrcnt
(,I) 1-00000- 371 on OVClllYIl1l. ,'n Final Utility Bil! 30819 -19.0(,
-19.0(;
Northern Water Wnrks Supply
601--I<J440-42400 Small Tnols &. \1inor Fquipmel 30820 25.5(,
602-49490-422 70 Uility Maint. Matenals 30820 1.695.-18
AP - QBE Report Name: Batch 002-10-2006 (10/25/2006 - 8:25 AM) Page 4
Accounl Bcscriplion Check :\umhcr Amounl
1.721.0-1
Onl'ntai Trading ell . In"
101-45120-42174 Ree-Misc, Supplies 31)8~ I 151.20
151.20
Peterson. Fram & Bergman
101-00000-22032 Royal Oaks Oftice Condnminiu 30822 99,00
I () 1-41 600-43040 :\1-1 \s Stenberg 30822 no.oo
101 -4 1 (iOO-43040 i\dl1linistrator-Aug. 2001> 30822 U59.89
101-4] 600-43040 City Hall Constructilln 30822 55.00
101-41600-43045 Vehide Fnrfciture 30822 1200
101-41(iOO-43045 PnJsecu ti on 30822 ~,(i9'!,71)
101 -4191 0-43040 Boutin Plat 30822 33,00
101-41910-43042 Chesapeake C clmpan ies 30S22 12 i.On
229-46400-43048 TC\:\P-De\'. of Property 30822 1.278.00
5ll1-48514-45800 2004 PMP 30822 3300
501-48515-45800 ~006 P'vl P 30822 663.53
(i02-4<)49i)-43040 Pr~s, Illlmes-i.i ft Station #7 30822 1(;(>.75
1>04-43150.43040 Karth [.ake Improvcment Dim _10822 187.00
6.977.93
Pure has~ Power
101-41500-43220 Postage Metcr Refill-Septemhe 30823 ~,O()().OO
2.000.00
Rumsey Coumy
101.42100-43130 <) 1 I Dispateh-9' 1-<)'30 '06 30824 2.720,24
2.710.2-1
Suburban F1ectri,
101-42400-32260 RcCund-Elec.tri,<lll'ennlt-liEO(). 30B2~ n,oo
101-42400-3(,202 Refund-Electrical Pcrmit-tiEl)(,. .10825 0,50
27.50
roklc Inspcetions. Inl'
101.42400-43102 EIe" Inspections-Oetohcr 2006 30821> 454.4X
-15-1.-18
Triarcl1 Arts & Crafts. [ne,
101-45120-43084 A tier Schonl I'rograms-Supplil' 30827 49,82
AP - QBE RePeme: Batch 002-10-2006 (10/25/2006 - 8:25 AM) . . Page 5
..........
Account Uescriptioll Check Number Amount
49.R2
Unite..:! Rc:ntab
(i02-494l)1)--1'; I 50 Lqc;iplllent Rcntal 30~28 131 ] 4
IJ 1.14
!.IRS ('n'l1l)rati\ll~
501.4B514-45800 fina: PYIllt..#7-2005 P\IP 30829 ]:\2.1 0835
132,10R.35
Waste Managelllent . l3iaJJ1e
110.\-49520-43840 Residential Recycling-Oct. 200 30830 5.248.00
5.24R.OO
Xcel Energy
I 0 ]-4]95()-4.~811) [Icc ./Gas.('(-liP\\" -8i2 3 -Iii 22/0 308.\1 1.2969fl
]lJ]-421()()-43RI4 Fiec.-Civil Ddense-8i2B-9/27i( .\0831 17..14
101-';5200-43811) Skating Rinkil3ll/Wannll1g !-In 30831 415.75
(,02-49490.438 I 5 Lift Statil'ns.Ri! 5.9/J 4ifi() 30R31 1.')89.83
3.719.112
1112.019.63
AP - QBE Report Name: Batch 002-10-2006 PO/2512006 - R:25 AM) Page 6
AccounTS rayaole --~
QBE Report Name: Batch 003-10-2006 -
Organization: City of Arden Hills ~ EN HILLS
Printed: 10/25/2006 - 8:25 AM by mbruley
Primary Table: Vendor
Sort: ~ame
Secondary Table: AP History
Sort: None
Nallll'
Accou lit Dcscriptioll Check :'Ii u mile!" Amoullt
Visit \1inneap(,lis I\'orth
1 (J 1--\1500-36230 Lodging Ta.\-AlIgllst lOO(, 30R31 10.20623
] 0,206.23
10.206.23
AP - QBE RePeme: Batch 003-10-2006 (10/25/2006 - 8:25 AM) . . Page 1
Accountl:yaole . ~~ .
QBE Repor ame: Batch 004-10-2006 -
Organization: City of Ard~n Hills ~ DEN HILLS
Print~d: 10/25/2006 - 8:25 AM by mbruley
Primary Table: V ~Ildor
Sort: Nam~
Secondary Table: AP History
Sort: NOlle
l\amc
Account Ocscriptioll Check ~umhe.. Amoullt
IC\lA Retirement Trust--157"
II) 1-01)1)00-217-12 2nd Oct.. 2UO(, Payre'll if302-1X 30833 1.-12<i,21
IIJI-OOI)()0.2 I 7-13 2nd Oct.. 200(; Payn'll ';302-1fo; 30833 37(),'i]
1.803.12
1\1:-< Child Suppurt Payment C
I () 1-00000.21 no 2nd Oct., 20iJG PaYI\'11 30834 _,26.23
326.23
2.129.35
AP - QBE Report Nam~: Batch 004-10-2006 (10/25/2006 - 8:25 AM) Page I
Accounts payable ~~
QBE Report Name: Batch 005-10-2006 -
Organization: City of Arden Hills ~ EN HILLS
Printed: 10/25/2006 - 8:26 AM by mbl1l1ey
Primary Table: Vendor
Sort: 1'1 ame
Secondary Table: AP History
Sort: 0:one
I\amc
Account Description Check :-.lumber Amount
A-I Contract Cleaning. Inc.
10 1-419sn-440 10 CII.Monthly Cleaning.October .10835 1.37918
1,379.18
Acclaim Bene-tits/Stanton Grou
IOI.OOOOn-21791 I\-Icdical Reim.-PP-9/25-1 0/8/0 3083(; 19\1.66
IOI.OllOOO-217'J2 Dayeare Reim.-PP-9/2S.1 O/RIO 30836 7S6.S2
956.18
ADT Security Services, Inc.
10 I.OOOOO-! :: SOO Alarm Sel"\"ice-Ii 1 107 -10131/0 30S37 1.(125.7S
J 0 1-41950-440 IS Alarm ServIce-II II 106- J 213l! 30837 32S. ]J
1,950.89
Allied Wastc Scrvices #899
I I) 1-4S200.440 1 0 Wastc Rcm.-Ct". Rd l' 30838 73777
737.77
Aramark Unif..,nn Scn'icc
11)!.419S0-441)1O CII.Rug ('leaning 30xy) .)1151
I (j 1-419S0-440 1 n ell-Rug Ckaning 3M39 4(1.:' 1
81.02
Amt Construction Company. I
SOI-48514-4S800 Final Pyrm.-#7-2()OS PI\\P 30840 1.12.IOS 3S
t101-4<)440.44200 2006 PI\1f'-Ridge\\ood Neighb 30x40 3.911720
136,015.55
AP - QBE ReP.mc: Batch 005-10-2006 (10/25/2006 - 8:26 AM) . . Page 1
'_uO_
Account Description Check :"Iumher Amouut
..\\F:]\TT. LLC
22S-49n]0-."4114n WeINte-De,ign Paekage ] 30X4] 200.00
201l.1I0
Ca~lnn RLI~1!1l'S~ S01uti()I1S
i I) 1-4] ~On-42(i1 0 Cf-I-Orrice Supplies 3UX.+2 2n.()5
IOI-4]50lJ-420]0 Retul11-CI-I.Ofiice Supp]ie, 3lJk42 -223.65
iOI-4151l!1-421110 ('H-Ofiice Supplies 30~42 3x3.4il
3KHO
Cemstone f'rodud, Co.
602-494'111-42271) I & I-Utility \<laint. Matt-rials 30843 2.2b7.34
G02-4949()-42270 I & I-Utility Maint. Matcrlals 30843 3,08931
602-494'JO.42270 I & I-Utility I\laint. Materials 30843 -3,0~9.31
2,267.34
Cities Digital
228.490 I 0-45700 Document Imaging 3u844 5.lJS7.6X
5. 9H 7.68
City or !\cl\' B!ightl'n
22~-4'JO I 0_4.1 ()()I,) 'Cab]e Services-i\ug.-Dec. 200 30845 l.mU.33
1,083.33
ClIrporatc Fxprc,;,;
(1fl] -49440-420 I 0 t"fl-Supplie:i 31184(; 111.41
I (i 1-414 i 0-4201 n I:leetions-Suppl ies 30X46 J.15
]01-41500-42010 elI-Supplics 3084() ] X.77
IOi-45120-4201il Rce..Supplics 311X46 1309
45A2
FrattaJJ"ne's Hardware. Inc.
()()2-4<J41'O-42400 Small 'fool, '" Mllwr Lquipmcl 3(IS47 J7.3~
(,02.494'ln-4241.10 SmaJJ T,,,,], & Millor Fq~:lpmcr J()~"';7 2(1.~S
(,(I2-4<).I')(1-424()11 Small Too]s 8: 1\1 in,,,. Fquipnlcl 311847 1:'10
(,02-4')4<J1)-424011 SmaJJ T,)"ls &. \'lill,)! h:J~llpmel 3<lx47 ';.04
79.84
GLlpher State One-CaJJ. Inc.
(,01-4'1440.43850 Monthly Scrvlce.Septcmbcr 2 3!1K48 XO 1.25
1'l0t.25
AP - QBE Report Name: Batch 005-10-2006 (10/25/2006 - 8:26 AM) Page 2
1.....III\,:"
Account Dt'scription Check Number Amount
Gralllgcr. Ine
101-41950-42230 [lldg. & Gmllnd \Iaintenanee- JOR49 18.25
101.41950-422JO [lldg & Ground \1aintenance JOS49 19.29
.37.54
Grant Sara
101-45120-4.1.110 Reilll.-ivIilcagc-IO!4-IOi1liO<> 30850 2~.70
22.70
I'kalth Partners
10 I-Oll(}1.l0-21 738 Dental InsclralKe-11 !I. I 1,30,(1 30851 364.<>0
.364.60
Home Dcpnt Credit Scn'iccs
101-45200-42230 Warming Ih)[lscs-Supplics 30852 412J)(,
101 -45200-42230 Warming Houses-Supplics 30852 146.03
10] -45200-42230 Warming Houses-Supplics 30852 669.32
1.227.41
Juhnson Controls
1 0 I -41950-44015 City Hall Arbitratil1n.Rcpairs 30854 469.43
469.4.3
Jllhnson Scha"'l
IOl-41500-4437U Rcim.-\-lileage.'AP\IP Mceting 30853 15.UO
101-4 1500.4331 !I Rcim.,\'li1eage/APMP \lccting 30853 12.4(,
27.4(;
Kath Auto Parts
601.49440-42 150 Shop Materials 30855 7.29
602-49490-42150 Shop Materials 30855 728
101-43100-42150 Shop Materials 30855 729
101-45200-42151 Shop Matcrials 30855 7.29
29.15
I.akes Country Scn'iec Coop
101-0()OOO.217JU llealth Insuranec-January 200(, .10856 80050
1100.50
l.cagllc of \1\: Cities Ins. Trust
230-49240-44345 Claim #II0574.,7-Dalllagcd Pi 30X57 824115
AP - QBE Rcpeme: Batch OOS-! 0-2006 (10/25/2006 - 8:26 AM) . . Page)
-.... .
Al'count f.)escription Check Numher Amount
H2-l.05
i\llWL\
10 1.41400.443 ~II S~lIli!lar '\nn.J\klllber.\1cnnen 308~x 15,!iO
IS.OO
Meyer Entcorpriscs
l.i02-4()490.422I 0 Starter-li3U 1 308~9 238.56
238.56
i\lid\\'~st Asphalt C(lrp(lr:J~i()tl
10 [-431 00-4n4U RLlad il-lix 30860 7550
7S.50
Northcm Watcr Works Supply
(iO 1.49440-42270 Ul1lity M:Jint. I\I:Jterials 30861 1l7.1e)
lJO 1-49440-42270 Utility Maint. Matcriab 30R61 67.19
602-4949U-44036 \1aint. of Utilities 30R(,1 1050]
239.39
'\osek Mary
I I) 1-4 [ ] 00-43552 OCk,ber-"Arden Hi1Js :\otes" 308lJl 100.00
200.00
Olde TO\\'11 Deli
]01-41100-44370 CC Worksession-l O!16i(l() 308(,3 (,!l,2l)
6Il.29
Olson Cheryl
]01-45120-34782 Reilll,-Fall> Girls Squirts Soeee 3081>4 3!J.00
39,00
Paee Analylieal
()()] -49440-4J825 Watcr Tcsting-9! 1-9!30/0(i 308(,5 571,00
571.00
f'rLl-Tec Design, Ine.
I (J 1-41 950-440 15 ell-Install Card Reader .108(,1> 1JiS5,O()
2.055.00
AP - QBE Report Name: Batch 005-10-2006 (10/25/2006 - 8:26 AM) Page 4
-....-
Accou nt Description Check "umber Amount
Ramsey County
101-424UO-42120 Inspeetions-Gas-Sept. 2006 30867 85.98
101.43100-42121 Streets. Diesel-Sept. 200(, 30867 44231
1 n 1-4521)/J-42120 Parks-lias-Sept. 2UO() 30867 I (i2.33
(i02-494')()-4212 i Sewer-Diesel-Sept. 2006 308(,; 273.2'1
101-45200-42121 Parks-Diesel-Sept. 2006 30867 295.1S
601-49440-42] 20 Water-I;as-Sept. 2006 308b7 631.42
()() 1-49440-42120 Water-Dicsel-Sept. 200() .~U~() 7 215.47
2. t 05.95
Sam's Club
101-00000-15500 2007 l\1emhership 30868 140.00
IOI-41500-440t)O (:II-Supplics 308b8 (;5.64
205.64
Til11cSaver Off Site Secretarial
101.41 <) 1 0-4311 0 Recording See.-Planning-l 0/4i 30869 201.00
101-41100-43110 Recording See.-CC Mtg.-I OilO 30869 244.50
445.50
Xcel Encrgy
101-43100-43812 Elec.-Signal l.ights-8iJ 0-9i II /0 30870 92.58
101-43100-43813 Ele.:.-Strcet Lights-X/] 0-9/11/0 30X70 1.453.37
601-4'1440-4381 U Elcc,-Lexington/Red Fox-8/i 7- 30870 874.78
601-49440.43810 Eke./Gas-Water Towers-8/l0-9 30870 104,79
2.525.52
t 64.548.04
AP - QBE Repo.e: Batch 005-10-2006 (10/25/2006 - 8:26 Al\l) . . Page 5
.
Accoun~,ayable . ~ . .
QBE Repo ame: Batch 006-10-2006
..- ~
Organization: City of Arden Hills ~ EN HILLS
Printed: 10i25/2006 - 8:26 AM by mbmley
Primary Table: Vendor
Sort: ~ame
Secondary Table: AP History
Son: \'OI1t'
1Iiamt'
Account I)escriptiun Check Number Amuunt
r\tct Council EnviTLlIl. Service
h02-4()4')0-43 x (,1) Waste \Vater Charges-Nlwemht 30X71 46,735.66
46.735.66
Ramsey County
101.42100-J3130 Ltw Enlorce1l1cn;.()ctober 200 30872 (J5,(ll)3.37
65,003.37
URS Corporation
<>02-49490-43030 2(1)6 Pf\lP-Ridgcwood ~cighh 30R73 24.004.l)(,
604-43\50-43030 200(; PMP-Ridgew()od Neighb 30R73 27.410.56
IOI-4310()-43030 Survcy Services-7/1 J-RiI R/06 30873 I.ll77. \)6
(,01-49440-43030 2006 P\1P-Ridgcwood Neighh 30873 2J,OOJ.%
602.4')4C)O-43030 Public Works Sewer-7 i14-8/18 30R73 638.50
11)1-41410-440<)0 Elections-7/14-8/18/0() 30873 ] 37.<)4
101.43100.43030 Public Works Roadway-71l4-8/ 30873 6').lh
10 1-.+] 1 00-43030 Cly. Rd E Meeling-7/14-8/18/C 30873 30lU8
78.252.72
I RlJ.')9 1.75
AP - QBE Report 1\ame: Batch 006-10-2006 (10/25/2006 - 8:26 AJ\.l) Page 1
- ~.
fI-
~ .'7\~. HILLS
,
.
(~ih7 ofArdl"u ltills
.
. ~ Itc(IUest I.... (~()nlll"i] _f\.<-.tiou .
=-,..~.~_.~,.~~,~-~.~---t ... - ~.~,.,- ~~"--~~.~ - ~'.=. --~,~ -- --.---~~~~~'=._"~-~-~~~,~,~~-~,~,~=.==~=
Prepared by: KG ..--- - - --- .-. A d It 38
D t E' / . gen a em .
ep .: nglOeerlOg '.'
Council Mtg. Date: 10/30/06 Motion to approve Payment #4 to Arnt Construction Company. Inc.. for
Final Action Needed By: the 2006 PMP Prolect
Budgeted Amount: $1.764.000.00
Actual Amount: $2.101.114.16
___'___ ___ Fu~!._~g_Sour~e,:~__ Various
=-"==-"':-="'"."=:::"="=...,. -==..::" =-==-=- -=:.=':.~.., .=-=.....::. .'""':'-"=--=-= .~.."" =-="..
Council Action Request:
Motion to approve Payment #4 to Arnt Construction Company, Inc. in the amount of $392,661.84 for the
2006 PMP Project.
Staff Recommendation:
Approval of Payment #4 to Arnt Construction Company, Inc. in the amount of $392,661.84 for the 2006
PMP Project.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. 0 Memo/Letter:
o Resolution (No. )
o Ordinance (No. )
~ Engineering Recommendation:
See attached memo
o Attorney Recommendation:
~ Other: Pay request NO.4
Financial Implications:
The following breakdown shows the funding sources and amounts for Payment #4:
PIR Fund: $340,656.24
Storm Sewer Fund: $52,005.60
Sanitary Sewer Fund: $0.00
Watermain Fund: $0.00
Including Payment #4, total payment to the contractor to date is $1,312,155.33. The total contract is
$1,703,314.16.
. Administrator/Staff Comments:
. URS
AGENDA ITEM 3.B
. .1l1Tt~~her Square
700 Third Sired South
i\linneapnlis, MN 55415
Phone: (612) -' 70-0700
Fax: ((1\2) 370-L\7l:(
.------.-"-------...-
To: Kristine Gig~l' Arden I !ills File: 31S09837
Cc: Michelle Woltl' / Arden Hills
Greg Brown! URS Corp
Mark Lynch! L!RS Corp
From: Frank TicknoL llRS Corp
Date: October .20. ]O()()
Sub,iect: 2006 PavclIIt.'nt 1'vlanagement Program,
Ridgewood Neighborhood
Construction Contract Request tl.lr Payment //4
- - ----.---" -.---.-"-- -.-
. Back~round
The City of Arden Hills awarded Arnt Construction Company, Inc. of Hugo, MN the 2006
Pavement Management Program on June 12. 2006 fl.)!' a total contract amount of$1 ,808,584.32.
Change Order ill and Change ()rder it:!. have been approved by Council resulting in a current
contract amount of $1.70.\.314.16.
Pro,jeet Status
The contractor is complete with all major work: they will now Jl.lCUS on restoration and other
finishing items. The concrete curb and gutter is constructed, as well as concrete aprons and
concrete driveways. Bituminous drive\vays are in the process of being completed; the base
course of pavement throughout the project has been placed. The rain gardens have been dug out
and are being backfilled \vith appropriate material. and then will be graded out and mulched.
The Contractor continut.'s to work on restoration ofboulcvards throughout the project. Once they
are done. the turf establishment Contractor wi II come in to complete all tine grading and place
sod. The three main retaining walls are complete but there are some srnaller landscape type
walls that still need to be built.
In the next few weeks we will be coordinating the installation of all shruhs, trecs, and grasses
throughout the neighhorhood and within the pond and wetland adjacent to Lake Johanna
Boulevard. We will shortly begin prcparing a punch list of tinal work to he done in order to
bring the project to completion.
. Recommendation
lJRS recommends the Council approve Pay Estirnate #4 t()r Amt Construction Company, Inc. of
Hugo, \1N in the amount ofS392.66J .84.
. .
URS Copy
;r- City Copy
. APPLICATION FOR PAYMENT Contractor Copy
PAYMENT NO.4 InSpB~~tor Copy
Project: 2006 Pavement Management Program / Ridgewood Neighborhood
Owner: City of Arden Hills
Owner No.:
Contractor: Amt Construction
URS Job No.: 31809837
Application Date: 10/24/2006
For Period Ending: 1 0/20/2006
Original Contract Amount: $1,808,584.32
Contract Amendments: -$105,270.16
Contract Amount To Date: $1,703,314.16
Total Amount of Work Complete To Date: $1,381,216.14
Material Suitably Stored On-Site but not
Incorporated Into Work: $0.00
Gross Amount Due To Date: $1,381,216.14
Less 5.00':{, Retainage: $69,060.81
Amount Due To Date: $1,312,155.33
Less Previous Payments: $919,493.49
Total Due This Application: $392,661.84
. I hereby certify that all items and amounts shown are correct for the work completed
to date.
contra~~STR
By: Date: /0 - Jo- 0 ~
'-
The work shown on this project and the application for payment have been reviewed
and the amount shown is recommended for payment.
By: hu~ Date: 10-;10-0('
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By: Date:
.
. .
Payment History .
Payment
Payment Payment Application
Number End Date Date Amount
1 8/17/2006 8/22/2006 $487,812.59
2 9/1/2006 9/6/2006 $259.527.12
3 9/15/2006 9/19/2006 $172,153.78
Total Payments: $919,493.49
.
.
.
.
. Application for Payment: Itemization Summary
Contract To Date Amount of
Schedule Amount Work Completed
A - ROADWAY $999,105.91 $811,184.52
B - STORM DRAINAGE $499,788.41 $340,521.82
C - WATERMAIN $240,016.00 $153,844.80
D - SANITARY SEWER $69,674.00 $64,748.00
E - CHANGE ORDER NO.1 -$118,690.16 $10,917.00
F - CHANGE ORDER NO.2 $13,420.00 $0.00
Grand Total: $1,703,314.16 $1,381,216.14
.
.
~-
'; --t\.~_HILLS
~ City ot Arden Hills
. ' Prepared" by: R~g~l~s.!for Council Action -.--....-.--
SPJ Agenda Item 3~,C~
Dept. : Admin
Council Mtg. Date: 10/30/06 :\-lotion to Order the Removal of Diseased Trees at 1901 Stowe
Final Action Needed By: Avenue, 1926 Stowe Avenue. and 1870 Glelll)aul Avenue
10/30/2006 Budgeted Amount: Q
Actual Amount: Q
Funding Source: NA
__n '" _n.... _._ ___. __ .~._ .__ _.__ --.--..--." -. -
--..--------.,.- -----
Council Action Request:
Motion to Order the Removal of Diseased Trees at 1901 Stowe Avenue, 1926 Stowe Avenue, and 1870
Glenpaul Avenue
Staff Recommendation:
City Council Motion to Order the Removal of Diseased Trees at 1901 Stowe Avenue, 1926 Stowe
Avenue, and 1870 Glenpaul Avenue
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC ... .....----.. .. _ -___t.Jot Applic9~IE?m" _ ... ~ ..
...... n. _. n_.._ _ ._ .. .. __..._..__ .__ .. ...._... .. - n. ... - .. -.- ...-.
Not applicable
. Supporting Documents (which are attached to this Action Form):
[gI Memo/Letter:
Memo from Schawn Johnson, Assistant City Administrator dated October 25, 2006
D Resolution (No. )
[gI Ordinance (No.365)
D Engineering Recommendation:
D Attorney Recommendation:
[gI Other:
Correspondences with the Property Owners-
Financial Implications:
Not applicable
Administr(ltor/Staff Comments:
.
Page 1 of 1
. ~
.~~~ILLS
MEMORANDUM
DATE: October 26, 2006
TO: Honorahle Mayor and City Councilmemhers
Michelle Wolfe, City Administrator
FROM: Schawn Johnson, Assistant to the City Administrator
SUBJECT: Motion to ordcr the removal 0 r the diseased trees by the City forester at
190] Stowe Avenue, 1926 Stowe Avenue, and 1870 Glcnpaul Avenue and
abatc the nuisance by cutting down discased shade trees and removing all
parts, branches and brush thereof: together with any diseased wood of any
diseased shade trees located on the premises, li-Oll1 thc premises to an
authorized disposal or chipping site.
Back{!I'ound
. At the August 29, 2005 City Council meeting, City Council adopted a new Shade Tree
Ordinance for the City. In 2006, City staff has followed the requirements set-f()lih in the new
ordinance and recently sent final notices to three property owners requesting their assistance with
the removal of private trces that have been afflicted with Dutch elm disease.
According to Chapter 710.12 Subd. I] of the City Code: ''In the event the owner fails or refuses
to abate the nuisances as so required, then the forestcr shall upon order from the Council, abate
the nuisance by cutting down diseased shade trees and removing all parts, branches and brush
thereof: together with any diseased wood of any diseased shade trees located on the premises,
[rom the premises to an authorized disposal or chipping site. The cost of the City of Arden IIil1s
abating the nuisance shall bc hilled to the owner or occupant of the premises upon whieh the
nuisances existed."
City statTis recommending City Council approval to remove the diseased trees from the
following resident properties:
. 1901 Stowe A venuc;
. 1026 Stowe A venue;
. 1870 Glenpaul A venuc_
For your review, City statl has attached copies of letters and other supplemental information that
were mailed to the property owners during the notification process for removing the diseased
. trees.
\\Mctro-inet.us\ArdenI-lills\Admin\Assistant City Administrator'l\kmo's and Lellers\2006\Diseased Tree Removal-
Oct Memo.DOC
,
Recommendation .
City Council approval of a motion to order the removal of thc diseascd trces hy the City forester
at 1901 Stowe Avenue, ]926 Stowc Avenue, and 1870 GJcnpaul Avenue and abate the nuisance
by cutting down diseased shade trees and removing all parts, branches and brush thereof,
together with any diseased wood of any diseased shade trees located on the premises, from the
premises to an authorized disposal or chipping site.
.
.
. CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDINANCE NO. 365
AN ORDINANCE RELATING TO PROTECTION OF SHADE TREES
The Arden Hills City Council ordains that Section 710.12 and its sub-divisions is hereby added
to the Arden Hills Municipal Code, to read as tallows; and Section 710.11 and its subdivisions
are hcreby rcpealed.
Section 710.12 Protection of Shade Trees
Subd. 1 Declaration of Policy. The City Council has determined that the health of oak and elm
trees, hereinafter sometimes collectively referred to as "shade trees," within the municipal limits
arl~ threatened by fatal tree diseases eommonly known as "Oak Wilt Disease" and "Dutch Elm
Disease" rcspectively, hereinafter sometimes collectively refcrred to as "'shade tree diseases." It
has further dctennined that the loss of shade trees growing upon public and private property
would suhstantially depreciate the value of property within the City and impair the safety, good
order, general welfare and convenience of the public. Accordingly, it is hereby declared to be
the intention of the Council to control and prevent the spread of shade tree discases and other
. epidemic diseases, by enacting this subsection for that purpose.
Subd. 2 Penalties. Any person violating the provisions of this subsection shall be guilty of a
misdemeanor and, upon conviction thereof, shall be punished by a fine, imprisonment or both,
not to exceed the maximums provided by state law for a misdemeanor. Each day tollowing the
date on which the person was to have removed any diseased shade tree or \vood as specified in
written notice givcn pursuant to the provisions ofthis subsection, the person has allowed the tree
to remain on his or her property, or has allowcd the parts or brush there from to remain on his or
her propeJ1y, sha]l constitute a separate violation.
Sllbd. 3 Forester. The position of city forester is hereby continucd and the powers and duties of
the officer are hereby confened upon the person as designated from time to time by the mayor
with the conCllnence of the Council. It shall be the duty of the forcster to coordinate, under the
direction and control of the Council, all aetivities of the City relating to the control and
prevention of shade tree diseases. He or she shall recommend to the Council the details of a
program tor the control and prevention of the diseases and pert01l11 the duties incident to such a
program as adopted by the Council. Inspections may he performed by a designated tree
inspector(s).
Subd. 4 Interference Prohibited. It shall be unlawful for any person to prevent, delay or interfere
with the forester or his or her tree inspcctor(s) or designee while they are engaged in the
perfonnance of duties imposed by this subsection.
.
Subd.5. Epidemic Disease Program. It is the intention of the City Council to conduct a program .
of pest control pursuant to the authority granted by Minnesota statues scction 18G.16, as
amended, directed at the control and elimination of Dutch elm disease, oak wilt disease, and
elimination of other tree diseases and is undertaken at the recommendation of the Minnesota
Commissioner of Agriculture.
Suhd. 6 Nuisances Declared.
A. Thc following are hereby declared to he public nuisances whencver and wherevcr
they may be found within the City:
1. Any elm tree or part thereof infected to any degree with the Dutch elm
disease fungus Ceratocystis Ulmi (Buisman) Moreau or which harbors any
of the elm hark beetles Scolytus Multistriatus (Marsham) or Hylurgopinus
Rufipes (Eichhoff);
2. Any dead elm trce or part thereof: including stems, branches, stumps,
firewood or other elm material from which the bark has not heen removed
and burned or sprayed with an effective elm bark beetle insecticide; and
3. Any northern red oak (Quercus rubra, Quercus ellipsoidal is, and Q.
pa1ustris), or pm1 thereof: infected to any degree with the oakwilt disease,
Ceratoeystis fagacearum.
4. Any living or standing white oak (Quereus alba), bur oak (Quercus
macrocarpa), and swamp white oak (Quercus bicolor), that poses a threat .
of transmission of the oak wilt disease to other trees.
5. Red oak species deemed by the City forester or designated tree inspector
to be a potentially diseased spore producing tree (PSPT) must be rcmoved
bcfore March ] 5th of thc ycar following completc trce wilt. Any removed
red oak tree should bc disposcd of at an approved wood utilization site or
properly treated, i.c. main stems cut into firewood length sections, split if
appropriatc, stacked ancl covered in clear plastic with the cdges sealed at
the ground line to prevent vector entry or escapc.
6. Othcr shade trees with cpidcmic diseases or epidemic inscct infestations.
7. Any tree considered in thc opinion of the City Forester to posc eminent
dangcr to life or property or to adjoining properties. Trees of such
condition will be determincd hazardous as defined in Chapter 600.03
Subd. 9 of the City Codc.
Subd. 7 Nuisances Prohibited. It is unlawful for any pcrson to pennit the spread of a public
nuisance as defined in this chapter across his or her property lines in any specificd contro] areas
as established hy the city. Such nuisanccs shall be abated in a manner prescribed in this chapter.
Subd.8 Inspection by Certificd Trec Inspcctor.
A. The forcster shall cngagc onc or more persons, eaeh of whom shall have bcen
issucd a ccrtificate from thc Minnesota Department of Agriculture pursuant to
M.S. ~ 18G.126 Subdivision 10, as amended from timc to time, certi fying that he .
. or she is a qualified or certified tree inspector, for the purposes of inspecting any
public or private properties, upon prior notification, to detect shade trees
harboring shade tree diseases, which inspector(s) shall act as the duly authorized
agent(s) of the forester. Nothing hcrcin shall preclude the forester from being
certified by thc State Department of Agriculture as a qualificd tree inspector and
acting as such on behalf of the City.
B. The tree inspector(s) shall inspect all premises and places, both public and private,
within the City as often as is practicable to detect and mark the location of all
shade trees infccted with shade tree diseases and report the results or the
inspections to the forester immediately after each inspection has becn conducted.
The forester, or the tree inspector(s), may send appropriate specimcns or samples
to the State Department of Agriculture for analysis, or take such other steps for
diagnosis as may be recommended by the Department. In addition to the
foregoing inspections, it shall be the duty of the tree inspector(s) to investigate all
reported incidcnts of infestation by Dutch elm fungus or elm bark bectles or any
other manifestations of shadc tree diseases.
C A property owner or eontraetor who becomes awarc of any tree infestation within
the City shall notify the City Forester within seven (7) days.
D. The City forester and tree inspector(s) shall have the right to entcr upon all private
. premises within the City at any reasonable time for thc purpose of carrying out the
dutics assigned to them under this subsection, including inspection, treatmcnt,
cutting, burning or removing of diseased shade trees.
Suhd. <) Notices to Propcrty Owners.
A. After each inspection and investigation, whenever the forester or the tree
inspector(s) has found with a reasonable certainty that a shadc trec or any wood
that harbors shade tree disease to such an extent that the same constitutes a threat
of infestation of shade trees in proximity thereto, the tree inspcctor(s) shall mark
the diseased shade trees or wood or both as the case may be in a visible manner
and notify each owner of real estate within the City whercon the diseased shade
trees or wood, or both as the case may be, are located, which notice shall contain
the inspection information with respect to diseased shade trees upon the property
and shall further advisc that, in accordance with the provisions of this subscction,
the owner is required to remove the trees or wood, or both as the case may be,
within (10) days for c\m trecs and (30) days for oak trees and other trecs species
from the date of the letter being sent to the property owner~ The notices shall bc
sent hy certified mail with return reccipt requested to the last known address of
the owner. In the event that the certified mail is not delivered, mailing by
ordinary mail to the address shall be deemed suHicicnt notiec.
B. The notiecs to be sent under the provisions of this suhdivision shall be sent to the
. occupant of premises upon which the diseased shade trccs or wood, or both as the
.
case may be, are loeated, if those premiscs are occupied, and also to the owner of .
the premises, if the owner has an address different from the subject premises and
the address is disclosed by thc rccords of the county department of property
taxation. Reasonable inquiry by the forester or the trcc inspcctor(s) shall be
sufficient to meet this rcquircmcnt, and telcphonc inquiry of the office of the
county dcpartment of propel1y taxation shall be deemed rcasonablc inquiry for the
purpose of ascertaining the addresses. If the subjeet prcmises are unoccupied,
then mailing to thc addrcss of the owner as shown by the records of the county
department of property taxation shall be dcemed sufficient.
C. The notice shall inform the property owner of his or hcr right to rcqucst the City's
tree removal contractor or to remove thc tree(s) on his/her own accord. The
notice shall provide the estimatcd cost of this scrvice, which shall be billed back
to the owner.
D. No person shall allow, pcmlit the sprcad of, or fail to abate a public nuisance as
defincd in this eode. Such nuisances shall he abated in the manner prescribed in
this code.
Subd. 10 Removal of Diseased Shade Trees.
A. An owner of real estatc in thc City who is notified of the cxistence on his or her
propel1y of shade trees or wood therefrom, or both as the casc may be, harboring .
shade tree disease shall within thc time specified in the written notice cut down or
have cut down each of thc discased trees, remove or have removed all parts,
branches and brush thcrc from, and transport or havc transported all the pm1s,
hranchcs and brush from the diseased trccs and any diseased wood from the
premises to an authorizcd disposal or chipping site. With respect to the
transportation of wood from diseased elms, it shall be unlawful for any pcrson to
transport within the City any bark-bearing c\m wood.
B. The City Forester shall enforcc the treatment of nuisance by requiring the
perf01l11anCe of one or morc of the following disease control mcthods listed in
subsection C in order to destroy and prevent the spread of epidemic diseased of
shade trees, including, but not limited to, Dutch elm disease or oak wilt disease.
Such abatemcnt may be dcsignated by the Minnesota Commissioner of
Agriculturc or thc University of Minncsota.
C. The following abatement procedures arc rccommended hy the City of Arden
Hills:
1. Root f,YfaH barrier installation at least 60 inches in the soil to isolate the
diseased trces;
2. Rcmoval of trees;
3. Stump grinding;
.
. 4. Burning, chipping, debarking or properly covcring and scaling the
potcntially hazardous wood and/or stumps.
D. To prevent root graft transmission of tree related diseases, a barrier must be
created between diseased and healthy trees, either by cutting thc root system with
a 54-inch hlade or longer hy using a vibratory cable plow, or by digging a trench
to a minimum depth of 60 inches in thc soil surrounding the diseased trees. Such
ahatement procedures will be carricd out in accordance with current technical and
expert opll1lOns and plans as designated by the State Commissioner of
Agriculture.
E. In addition the owner may poison or have poisoned the stumps or trees diseased
with oak wilt and shall debark or have debarked to the ground line the stumps of
trees diseased with Dutch elm disease in such manner as may be approved by the
forester.
Subd. 11 Abatement by City. In the event the owner fails or refuses to abate the nuisances
as so required, then the forester shall upon orders from the Council, abate the nuisance by
cutting down diseased shade trees and removing all parts, branches and brush thereof,
together with any diseased wood of any diseased shade trees located on the premises, from
the premises to an authorized disposal or chipping site. The cost of the City's abating the
nuisance shall be billed to the owner or occupant of the premises upon which the nuisances
existed.
. Subd. 12 Assessment for Nuisance Abatement. If the owner or occupant fails to pay the
hill, as provided for in Subd. 9, within thirty (30) days of the date thereof, the Council may
then assess the amount due, plus interest, against the property as a special assessment
under lVI.S. Ch. 429.1 01 (429.10), as amended from time to time, installments of which
assessment shall in no event be payable over a period exceeding five (5) years from the date
the same have been levied. On or before October 1 of each year, the city administrator
shall list the total unpaid charges for each such abatement against each separate lot or
p.lrcel to which the same is attributable. Thereafter, the charges may then be spread by
the Council as a special assessment against the property benefited by the abatement, and
the assessment certified to the county as provided by law.
Subd. 13 Request for Lahoratory Testing. Any owner of real estate in the City who receives a
notice as provided in Subd. 7 to the effect that shade trees or wood, or both as the case may be,
on his or her property harbor shadc tree disease and must be removed within the time specified in
the notice, may request the forester to ohtain a laboratory test of one or more of the trees. The
request must be made no later than the date on which the trces or diseascd wood are to be
removed from the premises, as spccified in the written notice from thc City to the owner as
providcd hcrein, by written notiee from the owner to the forester sent by certified mail with
retulll receipt rcquested. Upon reccipt of the request, the forester shall promptly engage the
services of the State Department of Agriculture or a qualified laboratory to make analyses of
appropriate specimens or samples of the allegedly diseased shade trees. If the analyses confirnl
. the original diagnosis that the shade trees are infected or the wood thercof diseased, or both
,
whichever the case may be, the requcsting owncr shall pay all cxpenses and charges incurrcd for .
the analyses by the City. If the test discloses that thc trees or wood are not so discased, the City
shall bcar all thc costs and the forester shall remove the trees or wood from the list of discased
trecs. If the test eonfirms the original diagnosis that the trees or wood or both as the case may be,
are diseased, notice thereof shall be scnt the owner by the forester, and the owner shall removc
the diseased trees or wood or both as the case may be, within onc weck aftcr reccipt of the
notice.
Subd. 14 Spraying or Treatment of Shade Trees.
A. Whenever the forester detennines that any shade tree or shadc tree wood within
the City is infectcd with shade tree disease, hc or she may spray or treat all nearby
high value shade trecs by sueh chemical or mech:mical means as will bc cffective
to prcvent as fully as possible the spread of shade trce disease thereto. The
forester may also eause the diseascd shade trecs or wood to be sprayed or treated
hy chemical or mechanical mcans so as likewise to control the possible spread of
shade tree disease to ncighboring, high value shade trees. Such proecdure shall be
carried out in accordance with current technical and expert opinions and plans of
the State Department of Agriculture and under the supervision of thc Department
whenever possible.
B. As determined nccessary by the City Forcster, the City may utilize chcmical
means of treatment. If chcmical treatments are deemed necessary, the cost for .
this service shall be borne by the City: The costs of the mechanical means of
treatment shall bc bome hy the owner or occupant of the premiscs, thc shadc trees
upon whieh have been mechanically treatcd by the City. The owner or oceupant
of the premises shall he hilled the costs ofthc mechanical treatment, and in the
event of nonpayment of the bill within thirty (30) days of the date thereof~ the
Council may then assess the amount due, plus interest, in thc manner provided in
Subd. 10.
e. The forester shall notify, in the manner provided in Suhd. 9, each owner or
occupant of real cstate within the City of the datc after which shadc trees on his or
her propcrty shall be mechanically treated, which datc shall not be less than five
(5) days from the date of mailing the notice.
Subd ] 5. Transportation of Epidcmic Diseased Wood. It is unlawful tor any person to transport
within the City any diseased wood that is determined to be hazardous, as described in Subd. 6.
Suhd ] 6. Public Tree Care. Thc City has the right to plant, prune, maintain, remove or perfonn
any other arboricultural practices as ncccssary on all public property including the street right-of-
way to ensure public safety and to preserve or enhance the symmetry and beauty of such pub lie
grounds.
Suhd 17. Abuse or Mutilation of Public Trees. Unless specifically authorized by the City .
Forester, no person shall intentionally damage, cut, earve, tnmsplant, remove any tree, attach any
. rope, wire, nails, advertising poster, or other contrivance to any tree, allow any gaseous liquid or
solid substance which is hamlful to come in contact with any tree, or set fire or permit any fire to
hum when the heat could injure any portion of any tree, or top a tree by severely cutting back the
tree canopy to a stuh.
Subd 18. Violation of Penalty. Any person, fiml or cooperation who violates any section of this
chapter shall be guilty of a misdemeanor and, upon conviction, thereof, shall be subject to a
misdemeanor penalty as then hy defined by Minnesota law. Additionally, the City may exercise
any civil remedy available under Minnesota law for the enforce of this code including civil
action, mandamus, injunctive relief, declaratory action, or the levying of assessments.
Adoption D.at~. Passed by the City Council of the City of Arden Hills on the 29th day of
August, 2005.
[frective D<!L~. This ordinance shall become effective the day following its publication in the
City's official newspaper.
eUlJli.cation Date. Published on the ill Day of Septemher, 2005.
.
.
_u_ ___ U -- ___ _ __ _ _ __ U_U]
I)ropcrty Address: I <1 0 I ~S T OtA./ C A v <... '-M~;-Ref;;~~~~~-- ~
I Pniperty Owner: '-\C;hil ~ Linch 91CKM "I: __~~r':L~=- =-J ~~ HILLS
..-.-.-...---.--.-......-..-.-.--..------ ----.----.-- -.--------______ ______.. n__ _.___..
r--- ------- .-- -- -- -.. -- --- -- . - .-- - - --. .n ___.._ ____ _____un ____._ .._ _._._..u__._ _ _.__n_ ._ _ ____ _" ___ - u__.. - --- ---
I OAKWllJ DUTCH ELM
I.her of trees with Oak Wilt:_______ Number of trees with Dutch Elm: ____ '-__
I Root Barrier Control Removal Estimate: __! ~ ( O~~___E~l'l L
I [} Root barrier in not necessary t()f your trec(s). Diamder (inches) : ____2.6...__n____
i [] Root barrier is necessary for your tree(s)_ Notification Date: -.---...--.--. -... -------
I
I [] Mechanical (trenching) is an acceptable method for the Notice Date: -:]- V2-:..c./:J Inspection Date: _2~(~ :..~tc.
property O\\o'ner to utilize in stopping the transmission of
I fungus through root grafts. I
I I - n_ ---- ----- -- - ---
Sporulation Control -...=. --=-..-=-. :-=:- -~ - ~~ -~ ..~~--= .-. ~- _._---~-=..~~ ..~-=-~:--=.-:-~ -=--=- ~ .=:. ~ -~ _._~-=-~~~=~.=-.-. ~:. =. :._= ~_.=.
D Diseased tree(s) must be cut down and the disposed of by I ILLEGAL WOOD I'ILE NOTICE
burying, chipping, or debarking the wood. I Brush/Woodpile Removal Estimate,: - - - --- - _u - J
... Diseased tree(s) may be cut down and split into fire log
I D lengths_ (Logs should not exceed 24 inches in length an Notice Date: ____ ____ InspectIon Date:________ ___
I should be spl it into quarter sections.) --.-...-.----
I Removal Estimate: ____ _ ___ _ __n .-----.---
I
L__ __ __ _ _______ n _ _____ _ ________ _ ______ ____ _ __
I .- .-. -..- - -_ _..._ - _.. . __..____. - ___.__n______ -. .-----. - ..- .---
I Diameter (inches): HANGEROUS TREE NOTICE
-- -..._-.- ----
,
I Notice Date: --.--- - - --. Inspection Date: ______ ___ Notice Date: Inspection Date: ___ _ _____ _ _
! ___._ ._ _n_.___
!
i -.-.- -.. - -..- .---. -. --- -. --. - ..-..- -- -- .---..- .- ----- - .- ..-
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I
I -..- .- .----
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.
.
.
DUTCH ELM DISEASE OFFICIAL NOTICE
.July 25,2006
John Sticknc)'
Linda Stickncy
1901 Stowc Avenue
Arden Hills, MN 55112
Dear Property Owner:
The City or Arden Hills, under City Code Section 710. ]2, operates a program for Shadc Tree Disease
Control. This program includcs inspecting elm and oak trees for diseasc dislllption, root grafts, and thc
rcmoval and proper disposal of diseased trees and wood. According to the City Tree Inspector, an
incident of Dutch Elm Discase was found on your property. .
The removal of the diseased or dying trce(s) is thc responsibility of the property owner. The affected
trees are marked with a red paint stripe. The property owner has ten days to rcmove the tree(s) beforc
the City Tree Inspector will re-inspcct the property. The entire tree should be removed from the
property. Any remaining wood must be dcbarkcd. If the tree(s) is not removed within this timcframe,
the City may authorize its contractor to start the rcmoval process. The total cost ofthc removal will be
billed or assessed to the property owncr.
If you have any questions or concems, regarding the diagnosis of your diseased tree(s), removal eost or
any other matter coneeming tree removal, please contact me at 651-634-5120.
Thank you fiJr your cooperation with this matter.
Sincerely yours,
D~ W~~ ~~--~ '').. /L~JL'-f '1----
.' -
Dave Winkel Scott Freybcrger
City Tree Inspector City Tree Inspector
.
. . ~
---t\~ HILLS
, DUTCH ELM NOTICE
Propert y Owner: John Stickncy, Linda Stickney
Property Address: 1901 Stowe A vcnue
Noti fication Date: July 25, 2006
.__ ._. .__n____ _. _ ____...._____ ____._ ____." ____.____..________ __'___"__.._..___ ________.____.._
A City tree inspection of your propcrty was recently completed. The inspeetion revealed that you have
one trec(s) on your property that have Dutch Elm Disease. The tree(s) have been clearly marked with
a red paint stripe. The City's intention for this J1I"0f,'Tam is to proactivcly reduce thc spread of the
disease through the City of Arden Hills.
Tree Removal Options for the Property Owner
. Property O\\'ncr removes or eontracts out the tree removal at his/her own expense.
. Property owncr requests to have the City's contractor remove the tree at his/her own
expense. Please contact City HaJJ at 651-634-5120 for more information regarding this
option. *
Arden l-Iills residents may request that a laboratory test be completed on one or more trees that have
heen marked for removal. The property owncr must request in writing to the City that the trec(s) be
. teste~ no later than the date on \~hich ~he tree(s) or diseased wo~d is scheduled to be rcmov~d from the
prenllSe. All laboratory tree testmg wlil be completed by the Mmncsota Depmtment of Agnculture or
a qualified laboratory. lEthe testing continns the original diagnosis that the tree is infected with a
shade tree disease, the property O\\'ner will he rcsponsible for all expenses incUlTed [or the analysis
completed by the City_ lfthe test discloses that the tree or wood was not diseased, the City shall bear
the entire laboratory testing costs and the tree(s) will be removed from the diseased tree listing.
All marked diseased trees must be removed by the property owner within tcn days after receiving a
ccrtified lettcr [rom the City that the tree(s) must be rcmoved. All properties will be re-inspected after
the property owner has been notified by the City. If the tree(s) is not removed within 30 days the
notice datc, the City o[ Arden Hills will initiate the removal and disposal of all standing, marked,
diseased trees and the total costs will be billed or assesscd to the property owner.
Tree/Stump Removal Cost Estimate
*The preliminary cost estimate for removal of stump(s) and tree(s) on your property is:
Removal of Tree(s) and Stump(s): $910.00
Diameter (inches): ~
PLEASE BE AnVISED THAT THIS PRICING IS ONLY AN ESTIMATE AND IS NOT
. GUARANTEED BY THE CITY OF ARDEN HILLS.
DUE TO THE LOCATION OF THE TREES, THE CONTRACTOR ]\'1 A Y NOT BE ABLE TO
REMOVE THE STUMP FROM YOUR PROPERTY.
.
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SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY
. Complete items 1, 2, and 3. Also complete A. Signature
item 4 if Restricted Delivery is desired. 0 Agent
. Print your name and address on the reverse X 0 Addressee
so that we can return the card to you. 8. Received by (Printed Name) I C. Date of Delivery
. Attach this card to the back of the mailpiece, I
or on the front if space permits.
. D_ Is delivery address differenlfrom item 1? 0 Yes
1. Article Addressed to: if YES, enter delivery address below: 0 No
"'....
John Stid~::y
Linda Sti~ncy
190 I StoWiri:. ^ VCIIUC 3. ~rvice Type .
Arden HiJI%MN 55 112 )SJ..~rtified Maif 0 Express Mail
.-. _ 0 RegisterEl$1 L\i Return Receipt for Merchandise
o Insured,Mail I'O't.O.D.
4. Restricted Delivery? (Extra Fee) 0 Yes
2. Article Number 0 7 ,.,.&:7 ~ &:7-
(Transfer from service label) 0 () 1(9 0 (){)tJC) ~ JV ~
PS Form 3811. AUQust 2001 Domestic Return ReceiDt I'ACPRI-m-F-1R.1Il
~
. ~~_HILLS
.___.. ___ __n ---- _.__ __u __n.____ ______ .._---------. .---------. -------- --".------. -----.- --------"..---
DliTCH ELl\1 DISEASE OFFICIAL NOTICE
.July 25, 2006 -rh I /J (\l,ht. t' tJ(tS r t'h~((leJ ~ U.> YY!a (~ecL
kttnC\{Urf\f6 '. We. ore mat-I'nCj C\SCL'cnd ().tkIKpl-
.John Stickney -b \'Y\Ct_i \ i1-\\'c;> V\.chce +v you. (7:fl"lJO/')
'-.~nd:;-~ S!i~:~~nl")'
1901 Stowe A\"enut.'
Arden I-liIls, I\'IN 55] 12
Dear Propel1y Owner:
The City of Arden Ilills, under City Code Section 710.12, operates a program for Shade Tree Disease
Control. 'fhis program includes inspecting elm and oak trees f(Jr disease disruption, root f,'TaHs, and the
removal and proper disposal of diseased trees and wood. According to the City Tree Inspector, an
incident of Dutch Flm Disease was f\.)und on YOllr property.
.The removal nfthe diseascd or dying trects) is the rcspollsihility nfthc propcrty OWIlCr. The affected
trees are marked with a red paint stripe. The propCI1y owner has ten days to remove the tree(s) before
the City Tree Inspector will re-inspect the properly. The entire tree should be removed fi.om the
property. Any remaining wood must bc deharked. IT the tree(s) is not removed within this timefi-ame,
the City may authori/e its contractor to stal1 the removal process. The total cost of the removal will be
bi !led or assessed to the proper{}' owner.
If YOll have allY qucstions or concerns, regarding the diagnosis of your diseased trec( s), removal cost or
any ot:,cr n:;:llcr cOIlCer;ling ir(;t; r;'::;ino.,'-al, please c,iiitact me at 651-634-5120.
Thank you for your cooperation with this matter.
Sincerely yours,
D~ W~~ ; ~} /\.__~j.{rl J~-----
/:\-t - ~--tA
Dave Winkel Scott Freyherger
City Tree Inspector City Trce Inspector
.
Cif)- of.-\nku Hills . 12-t5 \\"sf High"a~ 'It. . Arden Hills, MN . 55112-574]
.----.- -.-.---- .- ...--.-- ----- ---..- ------ ---- ...---.-- ---..-- ------- -...------------.------.--.. ------------. ...- -.------... ----.-----
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..... . _._. _u_ ..._n . ..--- "-... .----.---...------- --.----.----.--. "--"-', -.-.-.--. .-- __no .___ __ __.___. _____
DUTCH ELM DISEASE OFFICIAL NOTICE
.July 25, 2006 -lh,~,:> nL\hc (' t~XlS r etU((\fJ -h, U_s marKPC(
~ II n C\lLl~,\{'d'- ll\e. 0 re ma b'I1Lj [\ se(lcnd (( lk'Kr~
.John Stid.:ncy \1; \'Y\{t i \ -\1'\1'~' \'\d,'ce -k l}eu... (?;/,C; Jodi')
!'.jn(~;:-~ S!~(~~nev
190 I Stowe A \'ellllt.'
Arden II ills, i\1 N 55112
Dcar Properly Owner:
-- .-.
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670 0000 251j5 5594 u:: · " MAllEOFHOM ZIP'
_ ..___. __~__. .. __..~ 1")",~f"~;II'"
Return r~t;(;(.ipt f. toe c","; i i'.'rl~
(E"ndor~>(~rTlent ReqUlrt"l.j) I. t () J
..----..----- - -j
Restricted Delivery F l~e I
(Endorsp.ment ReqtJirp.~i)
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Total Postage & Fees _t 1/1dI__ i
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---.---- ------.-- ---------- - -.- - ~:i;;J t;}:--;;~,~;It.;i - u__ -.. - -- - --.-1 John Stickney
Recip;e' - - . - ---: -- . . .
John StICkney Linda Stickney
-St;,;;:r: Linda Stickney
1901 Stowe An'nue 190] Stowc Avenue
'city,-St Arden Hills, MN 551 J 2 Arden Hills, "A""'T eC'l 1 ''l ~......- .
. . .... -.... ... " "_See Reverse lor Instructions N:IXJ:E 55:1. :l 72 Of
RETURN TO SENDER
UNCLAIMED
l)NAF.Il_E TO FORWARD
DC, 55:1.-:1.2540099 *:1.21.:1.--001.3>
~~~~~+(&~~-~~:l:~~OO I,! ,I"I,III"IIIl,I!I!!' I, I, 1"1"III",lIlI,I,I,, IlL
Dave Winkel Scott Freybcrger
City Trec Inspector C'ily Trce Inspeetor
.
('if,\ uf Anh'lI lIill., . 12-1:; \h~sl lfighw:I,\- '1(, . Arden lIills, MN . 55112-574-'
.- - -----. --.--- ---_on ---- - --.----.. .. _ _n__. __.. _.. u_.. --. ..--- ---.- .------ ---. ------.-------- -_.---------
"hulU' I.:; UI-I-.51211 . Fax 1,51.Id-1.51J7 . www.d.:Inlen-hills.mll.us
- . ' .
.
NOTICE OF ABATEl\1ENT BY THE CITY OF ARDEN HILLS
Octoher 3, 2006
Mr. John Stickney
Ms. Linda Stickney
1901 Stowe A venue
Arden Hills, MN 55112
Dear Property Owner:
The City of Arden Hills, under City Code Seetion 710.12, operates a program for Shade Tree
Disease Control. This program includes inspecting elm and oak trees for disease disruption, root
gralls, and the removal of and proper disposal of diseased trees and wood. It is the
rcsponsibility of the home owner to removc the diseased or dying tree(s) from their
property with in ten (10) days of tbe notice date.
. According to the City Trce Inspector, an incident of Dutch Elm Disease or Oak Wilt Disease was
found on your property. A diseased tree notice, dated .Jolv 25, 2006 was sent as certified, retum
receipt mail to you informing you of the diseased tree(s) and the action(s) rcquired to resolve this
situation. As of today, it has hecn --.lL days since the notification date.
Section 710.12. Suhdi\ision 12 stalcs that "in thc cvent the owner fails or refuses to ahate the
nuisances as so required, then the t()rester shall upon orders from the Council, abatc thc nuisance
hy cutting down diseased shade trees and removing all parts, branches and brush thereof,
together with any diseased wood of any diseased shadc trees located on thc premises, from the
premises lo an authorized disposal or chipping site. The cost of the City's ahating thc nuisanee
shall be hilled to the owner or occupant of the prcmises upon whieh the nuisanecs existed."
If the diseased trce(s) is not removed by Monday, October 16,2006, a requcst to proceed with
ahatement will he brought to the City Council ror approval on October 30, 2006.
Sincerely,
D~ W~~ ; }.~rl~O~
;~..~
.~ ".
Dave Winkel Scott Freyberger
City Tree Inspector City Tree Inspector
Enc:
. Municipal Code Sectioll 710.12, Protection or Shade Trec
u.s. Postal Service ,_,
CERTIFIED MAIL RECEIPT
(Domestic Mail Only; No Insurance Coverage Provided)
~
(T1
(T1
Ul r-
Ul
U1 ~
~ Ul
Ul ___ . 31___ 7---------
ru Ul Postage $
~ ~\\~
CI Ul Certified Fee ~iJ!2.____
D ru
CI Po~tmark
CI D Return Rm:eipt Ft~e ___ _ .L'l'ti Hert'
CI (Endorsemellt Required)
D D ~estricted Delivery r ee
['-- D (Endorsement Required)
J] --------
.-'l D Total Postage & Fees $ '1Id-
r- ..- -- - . ._"---
D J] Rec'pie- john St~ck;;~y - "------."i"ribymai;;;;,iU -- --------,
CI .-'l
D .Stn?ct, Linda Stickney ___on ...___________" _ _ ______
['-- CI
CI __hm 190 I Stowe A venue
. . D City, $1 A:I II"n ----... .. __n_____ ._________
r- recn 1 S, MN 55112
. . .n ;- '-' n. _ See Reverse for: Instructions
.
.
u._. .___. _ ____ _... __ _... ._ _.. _ _._ _... _ _ _ -- . -.- ..--.-..- .-.. - -._ _.._ - _. - - - - n.__ _ _. __. - - -.- ---. --. - -..-. - -- .. . - . ..----. --- -- ----
P;-opcrt-yAddrcss: -_J~1_,=-_<e__ ~.ToUJ.~__A- ~ <=- _________ l ~lap Referenc-;': 1 ~
. 'L I .,
. Propcrty Owner: J=\ebe.ttL~_J: _Jot~y\ 1\ \\f'_v'-______ _~=~~~:~=J~_:__~ ~-~ J /]'\~~!1ILLS
-.--- .- ----- -.- - - -- - -. -.. . . .- - .. - .. - --- -. - -. - - . .-- - - -. . -- -. - -- -- . -- --.- - .- --. -. - -.--.- --.-. --- -._- -. - --- --. . ---- . ..- -.. - - -. -.-...
-..-.-. ---. -- .--.---- -.--.- -- ..n_. _ .. _._ u.. - -. - - . --. - -. - - -.- ,- _____ ____un ___no ___.___ _______. _________ ____.__..__...__.__
OAK WILT DUTCH ELM
.ber of trees with Oak Wilt: i Number of trees with Dutch Elm: I
-- - --.. - - - i . . 11 q oO---~-C-'f Z
Root Harrier Control I Removal l<,stImatc:_____ J_Q..___ __ _ __!__r1 Tt2.J;E
I
o Root barrier in not necessary for your tree(s). I Diameter (inches) : L..~
o Root barrier is necessary fix your tree(s). I --------------- -----------------
I Notification Date:
o Mechanical (trenching) IS an acceptable metlll)d for the I Notice Date: _"J/~a~--~I;:pe~~i;)~-I;~-~e: _1..::.L_i_:_~~"
property owner to utilize in stoppinp. the transmission of I ______ __ ____._______________
fungus through root grafts.
L _ ._n.__ _ _ _ ___._ - _____ - ..____ __ _.. .___._.n ____ ___ __.. ._.____ _ _ __.. _ _ __..._._ ___ . _ __ .__
S()()rulation Control IU- .u lIiEGAi:-,vo()n-piLENOTICE ---I
o Diseased treefs) must he cut down and the disposed of by : Brush/Woodpile Removal Estllnate:_ ___u_ ____ ___ ____
burying, chipping, or debarking Ihe \vooJ.
Diseased tree(s) may be cuI dO\\l1 and splil into fire log I Nollce Date: __ _ ______ Inspection Date: __ _____ _____
o lengths. (Logs should not exceed 24 inches in length an ;
should be split into quarter sL'ctions.) i ---.-.---.-- -.--- - --- ---.-
Removal Estimate: I
- - ___..._._. n .__ _ __.__ . _.__ I - .--.-- - -- .---... - -.-.-- . ---- .-.-.- .---- - . -- ---- - ---.-.-..--. -
r -- - .-- -...- -.-... -.. ----. -. ----- .---.- - ------- ,._.._..__ ______...._
Diameter (inches): ___ __ _____ ! IlANGEROtlS TREE NOTICE
i
Notice Date: Inspection Dale: ___ on _ _ _ __ !
. ________ - - n_ I NoticL' Date: Inspection Date: ____ ___ ___
..- .-------....-
I
---- .---.- -- ---. I -----.--.--..--
i -.- ---.-. ----- ---
-.- - -- . .. .-- - - - - - - - - --.-. - -.-- .-- . ---... --- - -- --. L___ _ _... _ ._ n_ ..___ . _ ._ _._ ._ _.. __ . _____ .___ _ ___.. ___ _ .____ _ _.___.__.__.___
.
.
.
DUTCH ELM DISEASE OFFICIAL NOTICE
July 25, 2006
Rebecca Allen
John Allen
1926 Stowe Avenue
Arden Hills, !\IN 55112
Dear Propcrty O"mer:
The City of Arden f !ills, under City Code Scction 710.12, operates a program for Shade Tree Disease
Control. This program includes inspecting elm and oak trees for disease dismption, root grafts, and the
removal and proper disposal of diseased trees and wood. According to the City Trce Inspector, an
incident of Dutch Elm Disease was found on your property. .
The removal of the diseased or dying trec(s) is the responsibility of the property owncr. The affccted
trces are marked with a red paint stripe. Thc propel1y owner has ten days to remove thc trce(s) before
the City Tree Inspector will re-inspect the property. The entire tree should be removcd from the
property. Any remaining wood must be debarkcd. If the tree(s) is not rcmovcd within this timcframe,
the City may authorize its contractor to start thc removal process. The total cost of the removal will he
hilled or assesscd to thc property owner.
If you have any questions or concems, rcgarding the diagnosis of your diseased trec(s), removal cost or
any other matter conceming tree removal, please contact me at 651-634-5120.
Thank you for your cooperation with this matter.
Sincerely yours,
D~ w~vJl ; +/U~~J----
~.~
,.J' ....
Dave Winkel Scott Freyberger
City Tree Inspector City Tree Inspector
.
~
. DUTCH ELM NOTICE ~1~~J-IILLS
Pro pert y Owner: Rebecca Allen, John Allen
Property Address: 1926 Stowe Avcnue
Notification Date: July 25, 2006
___ ._._ __".__n_._ . ..___ .. .____. __...__.____ ___._. _. ______"_" __ _ .__ ..._..________ .______ ._...__________.__..____.__"___
A City tree inspection of your propcl1y was recently completed. The inspection revealed that you have
one trec(s) on your property that have Dutch Elm Disease. The trce(s) havc heen clcarly marked with
a red paint stripe. The City's intention f()r this program is to proactivcly reduce the spread of the
disease through the City of Arden Hills.
Tree Removal Options for the Property Owner
. Property OWllcr removes or contracts out the tree removal at his/her own expense.
. Property owner requests to have the City's contractor remove the tree at his/her own
expense. Please contact City Hall at 651-634-5120 for more infonnation regarding this
option. *
Arden Hills residents may request that a lahoratory test be completed 011 one or more trecs that have
been marked for removal. The property owner must request in writing to the City that the trce(s) be
. tcste~ no later than the datc on \~hich ~he tree(s) or diseased wo~d is scheduled to bc remov~d from thc
prennse. All laboratory tree testmg Will he completed hy the Mmnesota Departmcnt of Agnculture or
a quali fied lahoratory. ] I' the testing confinns the original diagnosis that the tree is infected with a
shade trec disease, the property owner will be responsible for all expenses incurred tor the analysis
completed hy the City. If the test discloses that the tree or wood was not diseased, the City shall hear
the cntire laboratory testing costs and the tree(s) will be removed from the diseased tree listing.
All marked diseased trees must be removed by the property owncr within tcn days after receiving a
certified letter from the City that the tree(s) must he removed. All properties wi]] be re-inspected aftcr
the property owner has been notified by the City. If the tree(s) is not removed within 30 days the
notice date, the City orArden Hills will initiate the removal and disposal of all standing, marked,
diseased trees and the total costs will be hilled or assessed to the propcrty owner.
Tree/Stump Removal Cost Estimate
*Thc preliminary cost estimate for removal ofstump(s) and tree(s) on your property is:
Removal of Tree(s) ~md Stump(s): $910.00
Diameter (inches): ~
PLI<:ASE BE ADVISED THAT THIS PRICING IS ONJ.. Y AN ESTIMATE AND IS NOT
. GUARANTEED BY THE CITY OF ARDEN HILLS.
DUE TO TilE LOCATION 011 THE TREI<:S, TilE CONTRACTOR MAY NOT BE ABLE TO
REl\10VE THE STUMP FROM YOUR I~ROPERTY.
. .
.
NOTICE OF ABATEMENT BY THE CITY OF ARDEN HILLS
Octobcr 3,2006
Ms. Rebccca Allen
Mr. Jolm Allen
1926 Stowc A venuc
Arden Hills, MN 55112
Dear Property Owner:
The City of Arden Hills, under City Code Section 710.12, operates a program for Shadc Tree
Disease Control. This program includcs inspeeting elm and oak trees for disease disruption, root
grafts, and the removal of and proper disposal of discascd trees and wood. It is the
responsibility of the home owner to remove the diseased or dying tree(s) from their
property within ten (10) days of the notice date.
According to the City Tree Inspector, an incident of Dutch Elm Disease or Oak Wilt Diseasc was .
found on your property. A diseased tree noticc, dated Jutv 25,2006 was sent as certified, return
receipt mail to you informing you of the diseased tree(s) and the action(s) requircd to resolve this
situation. Confirnlation was rcceived from thc post office that the diseased trce noticc was
signed tor on Jutv 26, 2006. As of today, it has hecn -2L. days since the notification date.
Section 710.12, Subdivision 12 states that "in the event the owner fails or refuses to abate the
nuisances as so required, then the forcster shall upon orders from the Council, abate thc nuisance
by cutting down diseased shade trees and removing all parts, branchcs and hrush thereof,
togethcr with any diseased wood of any diseased shade trees located on the premises, from the
prcmises to an authorized disposal or chipping site. The cost of the City's ahating the nuisance
shall be billed to thc owner or occupant of the premises upon which the nuisances cxisted."
If the diseased tree(s) is not removed by Monday, October 16,2006, a request to proceed with
abatement will be brought to thc City Council tor approval on October 30,2006.
Sincerely,
D~ w~vJl ;
/~..~ '}.IlA)~r~
Dave Winkel Scott Freyberger J
City Tree Inspector City Tree Inspector
Enc: .
Municipal Codc Section 710.] 2, Protection of Shade Tree
. Complete items 1, 2, and 3. Also complete
item 4 if Restricted Delivery is desired,
. Print your name and address on the reverse
so that we can return the card to you.
. Attach this card to the back of the mailpiece,
or on the front if space permits.
..ll 1. Artic;e Addressed to:
;: i ~ Ms.~e~c(~ N.\e'A
~ "C,"";O; s ,~q i M R. '3~(\. A\\~t<-
U1 ".=.e;'. "e(~ c~e; t:2" lfO ?C's~"":"'ari<
ru Pe',,'" ~_ec.;'-" F,," i /. V5 'iare \ q2.../..? S.ro~ Ai (Y\IJJ?. II 3. ~e 'Ice Type
Cl iEnac.rserne:'",t Rr::tJvrej) ~..: ,I C~rt:fied Mall 0 Express Mail
~ ,~e".;:teo D:~,v~r_,. "~':' '\ h-c\e r\ ~ II s, tvtN $\ \ 1... Registered, rst Return Receipt for Merchan,
Cl 'Eroorsecnen, "e.LIore." L--__-_-I 0 Insured Mall OC.O.D.
Cl I n__'___ 0 ~--- 'c: L/. (,t.( ! !.;, Restricted Delivel)'? ~'Extra Fee) 0 Yes
r-- Tala --;;:;;;;;;:>__.,~ ;
..ll ~, Rebecca Allen , 2. Article Number 7 7 ~r-J ,,- 6".3 I ~
r'I ~....... .Iohn Alkn ...-....---..-..-...--......, (Tran$fer from $ervice label) t:(;() J lo 0 c::oc;, 0 ~ ~ ~ ":::J
~ \ S~ree' 1926 Sto\\"e A \'enue .__.._.._. .......-.. ,..-jl PS Form 3811. February 2004 ~ Domestic Return Receipt 102595-C2.M.
....... "r'_;::, -\ -:1'11 HI'lls ~-l'-J 'i'i 112 '\ _ ___________,_._._._._..___.____
;:;:: I y--,,' .~ll C , i'. --
11m Reverse f Instrucllons
, . " -- SENDER: COMPL~TE THIS SECTION
. Complete items 1, 2, and 3. Also complete _
ite.m 4 if Restricted Delivery is desired.) r,~).-,!~_'<'7/ 0 Agent
· Pnnt your name and address on the reverse :: 0 Addressee
so that w~ can return the card to you.. . B. Received by (Printed Name) C. Date of Delivel')
. Attach this card to the back of the mallplece,
or on the front if space permits.
. D. Is delive'Y address different from item 1? Yes
1. Article Addressed to: If YES, enter delivery address below: 0 No
'. ~; i' n :"; r',
,
Rebecca Allen
.Iohn Allen
1916 Stowe A\'cnue 3 . T
- - . - 1 . ~rvice ype
Arden lIlIIs. \1~ 5) I L. ~ertified Mail 9 Express Mail
o Registered J!l..Beturn Receipt for Merchandise
o Insured Mail 0 C.O.D.
4. Restricted Delivery? (Extra Fee) 0 Yes
2. Article Number """/1"'1I-.-. / -, 0001<;' L:::)t>!J::: ~ /
(Tran$fer from service label) '<...vc..J I ~ ((Q U ~ ";'::/ ./ 0 "i.f-~
PS Form 3811, August 2001 Domestic Return Receipt 2ACPRI-Q3-F.163
.4.:f.11jo"!:!11iX!~ll1lA"-1""'-_'" . --
----- ._u --------1
Pro~{;cty Address: (i<7 0 C7"l!...~~L___A_~_~_______ i Map Rcfcr"eDee: I ~
~_~~~~_r_t~ ~:~~r_: _ n~~ ))( ~_~\I~_ ~~ f:{:. ~~~-~___ _ _ _ __~=-_:__: _ _l- ~_~ __ ~~~= -__:_~~-~=-= l___:'-~~~!~~~--'
___ __._ __.__ ..."... _n__ _ __.._ ."____._.. _ __ ____ ___ _ ___ --- - --- __n_ - -- -I ------ - - -------oo-------- - ____moun - - - -- - - - --------- - ------- ---- - - -----1
. OAK WILT : I HUTCH ELM
bcr of trees with Oak Wilt: : I Number of trees with Dutch Elm: 'L
.--.- .- -.- .---..- II .9 - 00- - --- - , _ -
Root Barrier Control I i Removal Estimate: ___//1. ~.::.oo _____t:<?(l.-'\~o-'0 ':>
o Root barrier in not necessary t(K your tree(s). I
! i Diameter (inchcs) :_"Z- ()_)..~L~____
[] Root barrier is necessary for your tree(s). I .__ "1_ =--L~_~_P (p_.. ____
I Notification Date: I
[J Mechanical (trenching) is an acceptable method fix the Notice I late: ?~ ,?:$:'fi; Inspection Date: __l-:.LCj.:fZlP
property owner to utilize in stopping the transmission of I
I
fungus through root gra fts 'I ... -" - -----".. - ---
! 1__ _ _ _. _ _ oo mm__-==::-: -- :_- _ _ ___n_
I ____n_.. ..._____ .--- - --.--- .... - - ---
Sporulation Control _. ! 1- - - m - ---- 11- i -..~(;\I-~.()O);I.iii-l~I():ri(~-E - --------
o Diseased trcc(s) must be cut down and the disposed 01 by ! i ' ~, / -... - .
burying, chipping, or debarking the wood. i I _ .,_
. - Brush/Woodpile Rcmovall.:sl1mate:_ _____ _____._______.
Diseased tree(s) may be ClIt down and split into fire log I .. . .
o .., N )l1c ' Date' InspectIOn Date'
lengths. (Logs should not exceed 24 Il1ches 111 length an I ( l.. . __ ___ _ _ _ ___' .. __ __ ______ .. ... ___
should be sph' into quartcr ,,"clions.) I .__ __ ______u__ j
Removal Estimate: I
-- -. . --- . I r c--c. '-'cc .. c cc cc~ "'"_CC" . . --.. cc. cc _..c c =- - -- --,
Diameter (inches): ___ _ _ _n .___ _ _ ___ _ ! DANGEROUS TREE NOTICE
;
Noticc Datc: ------ Inspection Dall:: ___ _______ I Notice Date: - ------- Inspection Datt.': - _______._______
."-- --.----.-. - .--- -.- ---- -.. - .---.- ..-
I - --.------- _.".0"-_--.------
-- -- -- - _n__ _ __________ _ _ __n -- _ __ ___ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ ____ _ _ _ _ _I '--_ oo _ - -- --- - - - -. - ----.---"." ---..----..--..-.- - .- .-. ..- - .. - - ------ - - ---
.
.
.
DUTCH ELM OISEASE OFFICIAL NOTICE
July 25,2006
Roxann Hesch
1870 Glenpaul Avenue
Arden Hills, MN 55112
Dear Property Owner:
The City or Ardcn Hills, under City Code Section 710.12, operates a program for Shade Trce Disease
Control. This program includcs inspecting elm and oak trees for disease disruption, root grafts, and the
removal and proper disposal of diseased trees and wood. Aecording to the City Tree Inspector, an
incident of Dutch Elm Disease was found on your property.
The removal of the discased or dying lrec(s) is the responsibility of the property owner. The affected .
trees are marked with a red paint stripe. The property owner has ten days to remove the tree(s) before
the City Tree Inspector will re-inspcct the property. The entire tree should be removed from the
property. Any remaining wood must be dcnarked. If the trcc(s) is not removed \vithin this timcframe,
the City may authorize its contractor to start the removal process. The total cost of the removal will be
billed or assesscd to the property owner.
I f you have any questions or concems, regarding the diagnosis of your diseased tree(s), removal cost or
any other matter conceming tree removal, please contact me at 651-634-5120.
Thank you for your cooperation with this matter.
Sincerely yours,
D~ W~~ ,; '+l~L~J---
.,4-t-~
Dave Winkel Scott Freybergcr
City Tree Inspector City Tree Inspector
.
.
~
~~ HILLS
DUTCH ELM NOTICE
Property Owner: Roxann Resch,
Property Address: 1870 Glenpaul A venue
Notification Date: .July 25, 2006
---- ....--_...__. n_._ _ .. ___ ..._ ___u_ _. ----.... --..-- --.- ----------..----------
A City tree inspection of your propel1y was reccntly completed. The inspection revcaled that you have
two tree(s) on your property that have Dutch Elm Disease. The trec(s) have been clearly marked with
a rcd paint stripe. The City's intention fi,lr this program is to proactivcJy reduce the spread of the
disease through the City of Arden Hills.
Tree Removal Options for the Property Owner
. Property owner removes or contracts out the trec removal at his/her own expcnse.
. Property o\vner rcquests to have the City's contractor removc the tree at his/her own
expense. Please contact City Hall at 651-634-5120 for more infonnation regarding this
option. *
Ardcn Hills residents may request that a laboratory tcst be completed on one or more trees that have
been marked for removal. The property owner must rcqucst in writing to the City that the tree(s) be
. tested no later than the date on which the trec(s) or diseased wood is scheduled to be removed from the
premisc. All laboratory tree testing will he completed hy the Minnesota Department of Agriculture or
a qualified laboratory. Ifthc testing confirms the original diagnosis that the tree is infected with a
shade tree disease, the property owner will be responsible for all expenses incurred for the analysis
completed by the City. If the test discloses that the tree or wood was not diseased, the City shall bear
the entire laboratory testing costs and the tree(s) will be removed from the diseased tree listing.
All marked diseased trccs mllst be removed by the property owner within ten days after rceciving a
certified letter from the City that the trcc(s) must he removed. All properties will be re-inspected after
the property owner has becn notified by the City. If the trce(s) is not removed within 30 days thc
notiee date, the City of Arden Hills will initiatc the removal and disposal of all standing, marked,
discased trees and the total costs will be billed or assessed to the property owner.
Tree/Stump Removal Cost Estimate
*The prcliminary cost estimatc fi..1r removal of stump(s) and trce(s) on your propel1y is:
Removal of Tree(s) and Stump(s): $1 ,985.00
Diameter (inches): 29, 42
PLEASE BE ADVISED THAT THIS PRICING IS ONLY AN ESTIMATE AND IS NOT
. GUARANTEED BY THE CITY OF ARDEN HILLS.
DUE TO THE LOCATION OF THE TREES, THE CONTRACTOR MAY NOT BE ABLE TO
REMOVE THE STUMP FROM YOUR PROPERTY.
- . . ,
.
NOTICE OF AHATEMENT BY THE CITY OF ARDEN HILLS
October 3,2006
Ms. ROXaJUl Besch
1870 Glenpaul A venue
Arden Hills, MN 55112
Dear Property Owner:
The City of Arden Hi lis, under City Code Section 710.] 2, operates a prof,'Tam for Shadc Tree
Disease Control. This program includes inspecting elm and oak trees for disease disruption, root
grafts, and the rcmoval of and proper disposal of discased trees and wood. It is the
responsibility of the home owner to remove the diseased or dying tree(s) from their
property within ten (10) days of the notice date.
According to the City Tree Inspector, an incident of Dutch Elm Disease or Oak Wilt Disease was
found on your propcrty. A diseased tree notice, dated Julv 25. 2006 was sent as certified, retum .
reccipt mail to you informing you of the diseased tree(s) and the action(s) rcquired to resolvc this
situation. Confirmation was reeeived from the post office that thc diseased tree notice was
signed for on AU2ust 5.2006. As of today, it has been __.IL days since the notification date.
Section 710.12, Subdivision 12 states that "in the cvent the owner fails or refuses to abate tbe
nuisances as so required, then the forester shall upon orders from the Council, abate the nuisance
by cutting down diseased shadc trees and removing all parts, branches and brush thereof,
together with any diseased wood of any discased shade trees locatcd on the premises, from the
premises to an authorized disposal or chipping site. The eost of the City's abating the nuisance
shall bc billed to the owner or occupant ofthe premises upon which the nuisances existed."
If the diseased trce(s) is not removed by Monday, October 16, 2006, a request to proceed with
ahatement will be hrought to the City Council for approval on October 30, 2006.
Sincerely,
b~ W~~ } 1~
J4--t..~ '}' - ~/r.""""
Dave Winkel Scott Freyhcrger
City Tree Inspector City Tree Inspector
Enc:
Municipal Code Section 710.12, Protection of Shade Tree .
, - - ------ -. -- - - - - - ~ !" :-" . .
U.S. Postal Servl~e "TI ;t?l ?; Q 2:: ~ ~ it b'
CERTll'lED MAIL RECEIPT ~ ~ g: )> _ f'j g: g ~~~~.g
~ . d" <1l ..., 000 )> - _ _
- (Domestic Mail Only; No Insurance Coverage Provide I c.> ::. if 0.. -.J X a. ~:r ~ g ::; !2.
" CD a 3 <1> 0 '" ~ _ en CD .... ::0 CD
"'30'" :::: ~ CD.... j<D~
-=r l :-" "'!!! :r:9::; g: g~~Ill!!l.CD
ru J' )> <l> _. (]) t;:; ~ -....:J 3 :J.3
J] c: < =::;" ::;O'....CDnlJl
. Ul - -- - ---------------r-- - ---- ---- <g &l" ~ ] ~ !=! ~ 0" ~ ~ li ~
.------- - lJl a;- ? =..::;" 1ll:r3 o.o,!')
Ul Postaq., $ ,3'1 j;.; g S2 >- 2 1II :r ~~ III
.=1- - - --- -- - -~- g -::: 'J, ;i a: g- CD ~ ai 5.
~ Certified Feo _;('_~9. __ f'ostrnark .... ~ ~ ~. ~ @ m ~ ~
Hpr,'. ... \ --" (1.l - ...... 0.. 0 _
Retum necl~ipt Ft:!'e . - ~ tv ~ .......... j a. (I)
Cl (Fndor5ement Hequ:rolj) ;. %5 ~ ::T 0 _ CD 0
Cl - -- --- ~ CD,< ::T!!!. 0
Cl Restricted Delivery Fcc 3 g CD m 0
Cl ([ndorsp.rn~nt Required) ~. . a ~ 3
-----------------~ -0 < "E.
I o~ -.CDlII
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City 01 Arden Hills
~-~~=.---_.~==~- -}. / '----- _!3;cguest !o~S=o~n~il Act!~?D ~'.~," ._.~ _.. ___. ..0_--'" ._..._. __"."_
.--- --. .---..... -.-.. --.-.--
. Prepared by: JL {(I,/ Agenda Item 3.D
Dept.: Co . Dev Resolution Authorizin~ the Application for
Council Mtg. Date: 10/30/2006
Final Action Needed By: Recvclin~ SCORE Grant Funds for 2007
11/1/2006 Budgeted Amount: $0.00
Actual Amount: $0.00
--------- "-.-- .------- -- ...____________ .'___0" ____ ~~,,_.___ Fun9i_n.~L?~!~_~:-- n!~
__._ ____...__ ___m_ .. ...-. .---. -- .. --_... --
Council Action Request:
Approve Resolution 06-51 authorizing the application for the 2007 Recycling SCORE Grant in the amount
of $18,396.00.
Staff Recommendation:
Approve Resolution 06-51 authorizing the application for the 2007 Recycling SCORE Grant in the amount
of $18,396.00.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
Supporting Documents (which are attached to this Action Form):
. [gI Memo/Letter:
Report to the City Council
[gI Resolution (No. 06-51)
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
D Other:
Financial Implications:
Administrator/Staff Comments:
.
Page 1 of 1
!
. ~.
. .A~___HILLS
i\'IE1\1 0 RAN Dli 1\1
DATE: Octoher 24, 2006 CC Agenda Item 3.D
TO: Mayor & City Council
,
FROM: James l.dmhoff City Planner & Recycling Coordinator:-'
SUBJECT: Resolution Autho.-izing the Application for
Recycling SCORE Funds Gr'ant for 2007
Back2.round
For 2007, the City of Arden Ilills is cJigihlc to apply f()[- $1 X,3l)(),()() in grant money from the
SCORE grant program. The grant can be used to ofrsct the City's cost t()r administering the
recycling program, recycling equipmcnt costs, and/or recycling collection costs_ In the past, the
h'Tant money has becn used primarily f(lr collection costs. The C'tlllllty requircs a resolution from
the City Council to authorize the application t(11" the SCORE grant.
. The estimated expense for the recycling program in 20()6 \vas $S2,58S. The City received
$17)~69 in grant money from the SCORE program in 200(l, which suhsidized approximately 22
percent ofthc recycling program budget. Recycling fees, which are assessed to each residential
property, covered the remaining portion of the recycling budget.
SCORE originally stood for the (iovemor's "Select Conllnittec on Recycling and the
Environment." The grant and repllrting program used tll collect recycling inf()mlation is now
generally referred to as the SCORE program or SCORE report. For more intlmnation, please
visi t h!tp:j (y,rww .ll!.tl_ei!.state. mll.~s/lc/~t:ol"e. cJUJ.
Recommendation
Approve Resolution 06-51 authorizing the application f(lr the 2007 Recycling SCORE Grant in
the amount of $] 8,396.00.
Attachments
Resolution 06-51: Resolution Authorizing Application f(.II" the 2007 Recycling SCORE Grant
. ":.HdrfJ-;IH 1.lls:ardcnl1i//.\ J}/W1II1IIg .!\ny(1ill.~~.}()(J(J' !fP-/tJf, - s( '( JR./. (;uml _)(11(' .\1("11/(1'0 ("(' drl,"
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--AR.!2~~}-IILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
ST ATE Of' MINNESOTA
RESOLUTION NO. 06-51
RESOLUTION AUTHORIZING APPLICATION FOR
RECYCLING SCORE GRANT FUNDS FOR 2007
\VHEREAS, the City of Ardcn J fills is eligible to apply for S 18,396.00 in SCORE
recycling grant funds; and
WHEREAS, such funds would assist in continuing and improving the City's recycling
program for the year 2007.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota:
That the City Administrator be authorized to apply for slIch grant funds for the .
year 2007.
PASSED AND ADOPTED BY TilE CITY COlJNCIL OF THE CITY OF ARDEN
HILLS THIS 30th DA Y OF OCTOBER, 2006.
--..--..---..------.---.--.-
ATTEST: BEVERLY APLlKOWSKI, MAYOR
-...-..---- -._----- ---_...-.~---
MICHELLE A.WOLFE, CITY ADMINISTRATOR
.
~
.-t\.~._HILLS
'- (~itv of "-\.oden llills
. .-
_ _ "'_ _ ._ _______I!e(J!!~~~ f()lO_ ~~oun{~il A~ot~(~_______________
.---------~----W~-u- --------.--.--------- ___h______ - -----~-
Prepared by. ,KG A d It 7A
.' . . gen a em '
Dept.. Engineering . .. "
Council Mtg. Date: 10/30/06 Motion to authorize theCitv EnQineer to prepare the feaslbllltv re~ort
Final Action Needed By: for the 2007 PMP ProJect
Motion to approve the construction aQreement with the City of Roseville
for the 2007 PMP Proiect
Budgeted Amount: $1.012.791.00
Actual Amount:
_~.~_~~~,==~~F=LJ~(j-ing Source: Various
= -=---=-::=.:-.=:" "== .",. =.=--=.~.,,". "_":. n=--===. ...,. = =_.==::. <_::.::.:.:o=~.,....-" .
Council Action Request:
Motion to authorize the City Engineer to prepare the feasibility report for the 2007 PMP Project.
Motion to approve the construction agreement with the City of Roseville for the 2007 PMP Project.
Staff Recommendation:
Authorize preparation of the feasibility report for the 2007 PMP Project.
Approve the construction agreement with the City of Roseville for the 2007 PMP Project.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
. Not applicable
Supporting Documents (which are attached to this Action Form):
D Memo/Letter:
D Resolution (No, )
D Ordinance (No, )
[gI Engineering Recommendation:
See attached memo
D Attorney Recommendation:
[gI Other: City of Roseville Proposal & Construction Agreement
Financial Implications:
The most recent CIP indicated a total budgeted amount of $1,012,791 for the 2007 PMP. The following shows a
recently revised budgeted amount for the construction of the mill and overlay project, including engineering:
Streets: $646,300
Watermain: $23.000
Sanitary Sewer: $23,000
Storm Sewer: $23,000
Total: $715,300
. The budgeted amount for the seal coat project is $51,000. This work will be completed under a separate contract
from the mill and overlay project. but is part of the proposed 2007 budget.
Administrator/Staff Comments: ,
When the City of Arden Hills contracted with the City of Roseville for engineering services, we anticipated many'
benefits. One of the objectives was to have the staff engineers review work requests and determine whether or
not the work could be done in-house or if we needed to assign the work to our consulting engineers. Th~ 2007 .
PMP project offers an excellent opportunity to make use of the in-house resources available to us, providing a
cost savings for the project. The savings will initially result from the preparation of the feasibility report, which can
be prepared in-house at a lower cost. An additional savings may result by bidding both cities' 2007 projects
together as one.
.
.
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~ EN HILLS
1\IEMORANnlJM
DA 1'E: October 13,2006 AGENDA I1'EI\I 7.A
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Kristine Giga, Civil Engineer ~/
SL B.JECT: 2007 PM J> Improvemcnts- Ordcl" Fcasihility Report and Approve
Constnll,tion A~rcemcnt n'ith the City of Roscvillc
.
BACKGROUND
Slaifhas disclIssed the 5-year CiP and Pavement Management Program with the City Council at
seHTaJ \Vork Sessions this year. In (lrdcr to move tc.)f\vard with the 2007 PMP and advertise the
project early in 2007 to obtain competitive hids, staff is requesting Council authorize preparation
nfthe feasibility report at this time. Staff has reviewed this project, and has detennined that this
wnrk muld bc done utilizing City of RosevilJe engineering staff as opposed to contracting with
the consulting engineers, lJRS. to complete this work. The advantages of this proposal will be
discussed \all"- in this memo.
DISCl.'SSION
As has been discussed, Council has expressed the desire to complete maintenance on City streets
that. if negkcted I(H" too long, would need to be reconstructed. Then:;f(lI"e, staff proposed that the
2007 PMP improvemCllt project consist of mill and overlay and seal coating. Attached is a map
which shows the proposed street improvement projects fix 2007-201 I. As part of the preparation
()t"the fcasihility report. stalfwiJl examine the proposed streets, gather inf(mnation on the section
of the street by ohtaining soil borings, and dctennine the appropriate maintenance for each street
segment.
.
~ktn>-IIl<'llIvarckllhills-I'R",P\V -Ln~inc'c'llIll' _::'OOh-C..uncil -'\l'IH'ns--IO-2_1-0h 'V!cIllO \ lnkr 21107 I'MI' I'c"asihtlily_dc>c'
2006 PMI' .
IOi26/20()()
Page 2
FINANCJAL IMPLICATIONS
The estimated costs in the most recent Clt> reviewed by the City Council were $1,0]2,791. Staff
has estimated costs fCll" construction and engineering for this project and included these in the
proposed 2007 nudget. The proposed project funding is as listed below:
PIR: S 4.t(l,300
General Fund (StreL'ls): S200.000
Storm Se\\"tT Fund: S23.000
Sanitary Sewer Fund: $23.000
Water Fund: S23.000
Total: $7] 5.300
The estimate ft)r the water fund was originally listed as $135,000, but turther review by Puhlic
Works staff indicated the improvements in the proposed project areas are not as extensive as
were anticipated. Necessary improvements to all utilities will he confirmed during preparation of
the feasibility report.
The City of Rosl'\ille is ofkring engineeling services at an estimated cost of$99,XOO, \vhich is
included in thc hreakdown listt:d above. The cost for preparing the feasihility report (included in
the total cngilll:lTing services estimate) is estimated at S I 0,000. URS provided an estimate for .
engineering senices ttlr the project for approximately $] 35,000.
The feasihility report will only address the streets scheduled for mill and overlay. The seal
coating portion of the PMP is not assessed back to propcrty owners, and will he hid as a separate
contract. Staff will be ahle to prepare and manage this project in-house. The estimated eost for
seal coating the streets proposed t(lr 2007 is $51,000. This cost is not ineorporated into the
figures listed ahove. hut is included in the proposed 2007 budget.
Contracting \vith the City of Roscville to complete these engineering services should provide
additional eost sayings dUJ-ing plan preparation and construction. The project, if completed by
URS, would ha\(' additional project costs f(lr Roseville engineering staffto review and oversee
the work. If Rosnille engineering statl prepares the feasibility report, plans and specifications,
these review costs are included as a pm1 of the proposal. There is an opportunity 1()r savings
during construction by hidding the projcct jointly with Roscville; Roscville also has a mill and
overlay project scl1\::dukd ftlr 2007. By bidding thesc projects together as one contract and
advertising early. we anticipate competitive bids. Largcr contracts and early advertisements tend
to ereatc more interest ti-om contractors.
RECOMl\'IENDED COUNCJL ACTION
It is recommended that the Council authorize preparation of the feasibility report and approve the
construction agreement with the City of Roseville ft"Jr the 2007 PMP Improvements. .
.
October 1 (1, 200(,
Ms. f\.-lichclk \Volfe
City Administrator
City of Arden Hills
1245 West Highway 96
Arden Hills. M!\ 55112
RE: 20()7 1'1\11' - '1i11 ~~ Overlay l>roject
Dcar Ms. Wolfe,
The following pruposal is offered as a scoping document, estimated fees and schednle for the above-
referenced project.
GENERAL PRO.meT SCOPE
. The proposed scope of work includes services for preliminary engineering, preparation of final plans, and
construction services for the proposed street improvements on the residential streets indicated in the City
of Arden IIill' s Capitallmprovement Plan felr the 2007 Pavement !vlanagcment Program.
BASIC SERVICES
Design & Feasihility Repor-t
Rosc\iillL: ,viII pl"l>vidc preliminary engineering services for the proposed project. Roseville will conduct
field reviews of the project site as necessary and prepare presentation graphics and exhibits for public
information. Roseville \vill make modifications to the proposed improvement scope as directed by City
staff and the Coul1ci I. Rosevi lie wi 11 prepare and conduct a neighborhood meeting during the preparation
of the feasibility report in order to educate the public and to promote project involvement with the
residents. Rost'vi lie will present the findings of the feasibility report to City Council including the
preparation of a presentation Il)r the Council at a formal Public I !caring.
Final Design
Roseville will prepare final plans and specifications for the project. City stalfwill provide as-built
infonnation as needed ftw the project. Final plans and specifications will be prepared to City standards
and \vill include removal plans. utility reconstruction plans, grading plans, and details, as necessary for
the 2007 PavcmclltMana~crncnt Program. Final plans and specifications will be submitted to City staff
lor review and comment. Rost:villc \vill develop a presentation fi.1J" the tlmnal assessment hearing Il,r the
project near the completion of the final design phase.
. ~()(;(J Civic Cf'nt,'r DriVt' .:. J:nsf'ville, i\lirIlH's()!OI ::;5.113
(,;-, 1-;''l~-r:OSF .:. TUD ()51-rl):l TN') .:. \\'\\'w.ci.rosl'ville.mn.lIs
2007 I>MP-MiJI & Overlay Pro.jcct
Page 2 of 3 .
Bidding Phase
Roseville wi II provide bidding phase services inclUtling submittal of advertisements for bids, bidding
documents, address contractor questions, issue addcndums, and assist in conducting the bid opening.
Ro~cville will check the bids, provide detailed bid tabulation, and provide a recommendation of award to
City Council.
Construction Phase
Rosevillc will provide consll1lction services. The services will include contract administration, field
inspections, construction meetings, and coordinate construction staking. Constmction testing will be
coordinated by Rnseville but will be provided by others and will be billed directly to Arden Hills by the
firm performing the work.
Field Survey
Field surveying will be completed for the project during both the preliminary and final design phases of
the project as wdl as for construction activities. It is anticipated that the design survey will include a
three point survey of pavements in specified intervals as wel1 as any topographic points which will be
impacted by this project. Also, all existinr, utilities within the project limits will be located in order to
verify location and elevation. This information will be used for the project and wi1l be included into .
City's overall utility database. Construction surveying will include a layout of the centerline of roadway
for full depth mil1 and overlay locations only. AI1 survey information will be based upon the Ramsey
COllnty Coordinate Systell1 in order to alIow casy correlation with City GIS mapping infonnation.
ESTI:VIATED COSTS
We propose that the basic services identified above be completed on a percentage of constmetion cost
basis consistent with the terms of our Professional Services Agreement. The budgeted construction costs
for the project incluue approximately $562,000 of roadway improvements, 520,000.00 in storm drainage
improvements and S20,OOO.OO in sanitary improvements, and $20,000.00 in watellllain improvements.
The current estimate of the total construction costs for the project is approximately $622,000.00.
Estimated Engineering Fl'l's
The City of Rosevilk will bill the City of Arden Hills based on actual time spent (J.9 multiplier). The
estimated cost for engineering services on this project is $93,300.
Dir'l'cl EXJ><.'nses
Direct expenses for the projt:ct include items such as mileage, parking, photography, printing and delivery
services. Expenses are anticipated to include geotechnical consultant (52,000) printing and distribution of
plans and speci ficat ions ($1,500), construction materials testing ($2,000) and mileage ($1,000). The total
estimated arnollnt for direct expenses is S6,500.00.
.
2007 PI\IP-MiII & Overlay Pro.icct
. Page 3 of 3
H,"eakdown Engineering Services
300 General Engineering 10% $9,388.85
301 Inspection 24% S21,958.72
302 Surveying (pre- construction) 4% $3,811.50
303 Surveyi ng (construction) JOt $2,095.44
..... If)
305 Design and feasibility studies 60% 556,045.48
Direct Expenses $6,50()
Total S91J,800.00
SCHEDULE
The follO\ving is the proposed schedule for the project:
Field Survey ot'Ncighborhood October 2006
Preliminary Engineering/Feasibility Report Preparation November - Dccember 2006
Neighborhood Meeting December 2006
Public Hearing January 2007
Final Design Pl:riod February 2007
Bid Opening February 2007
. Assessment Hearing Ma.rch 2007
Begin Construction May 2007
Complete Construction July 2007
Thank YOli for the L,pportuoiiY to provide these SCI vices. We look forward to working with you and City
StatTon this project. Please call if you have any questions or we can provide any additional infonnation.
In order to move fonvard with the proposed work, we will need to execute a construction agreement.
Sincerely,
Copy: Kristine Giga/Anlcn Hills
.
CONSTRUCTION AGREEMENT .
2007 Mill and Overlay Pro,jcct
'nlis Agreement is made on --- ---- ' between the City of Roseville, a
Minnesota municipal corporation ('"Roseville"), and the City of Arden Hills, a Minnesota
municipal corporation ('"Arden I hils").
l. PURPOSE
Rosevillc and Arden Hills (Collectively the "Cities"") have dctenllined that it is in the hest
interests of the residents of each eity to undertake in a cooperative f~lshion their 2007 Mill and
Overlay Project (the "ProjecC). The goal of the Cities is to provide t()r a coordinated cost
effective completion of the Project and the associated benefits of economy of scale. The purpose
of this agreement is to set forth the temlS governing the design and construction of the Project.
2. PRO.fEeT
2. ] The Proj\..'ct shall consist of the facilities identified in Exhihit A hereto, suhject to
modification as provided herein.
2.2 The costs of the Project will be paid hy the Cities as provided in Section 5.1
hereof
3. DESIGN .
3.1 Roseville, will prepare, or have prepared, engineering drawings, speeifications
and eonstruetion plans t(lr the Project. The construction plans wilJ include a cost estimate. The
final cost estimate will include all costs associated with the Project as well as a contingeney
hudgct for unforeseeable circumstances assoeiatcd with the construetion. Roseville will comply
\vith any requirements of Minnesota law with respect to approvals of such plans and
speci fications.
3.2 ('onstruction plans, engineering drawings, specifications and cost estimates wi])
he suhmitted to each city f()r the approval of each city council.
4.1 CONSTRUe-nON
4.] ]f final construction plans and specifications are approved by each eity couneiL
Roseville shall proceed with construction of the Project. RosevilJe will advertise for hids in
accordance with the requirements of the municipal contracting law.
4.2 Prior to awarding construction Ctllltracts Roseville will review the bids received
with Arden Hills. If the contracts exceed the cost estimates contained in the construction plans
(including a contingency budget) previously approved by the Cities, the bids must be approved
hy each city councilor the project may not proceed.
.
4.1 Roseville will he the contracting pm1y and will use ordinary and prudent efforts to
. rcquirc that the Project is constructed in eompliance with approvcd plans and specifieations and
completed with reasonable promptness.
4.4 Roseville will notify Arden Hills of any change order which increases the cost of
any individual construction contract 1()r the Project by more than $5,000 of the original amount
thereof or which materially changes the scope of the Project. Rosevillc shaH ohtain the written
authorization of Arden /-I ills prior to approving such a change order. However, prior written
authorization is not nl'cessary ifthc change order presents imminent health/safety issues making
prior authorization impractical. In such cases, the change ordcr shall he reasonably presented to
Arden I-hils for ratification. Ardenllills must not unreasonahly \vithhold its consent to change
orders resulting ti-Olll unforeseen circumstances arising fi-om the construction.
S. PA YIVIENT OF COSTS OF PROJECT
5.1 All e()sts of the Project will be paid f()r hy the City where that portion of the
project is locatcd in.
5.2 All invoices or requests t()r payment will be approved and paid hy Roseville.
Within 10 days of the end of each calendar month, Roseville shall provide a statement to Arden
Hills showing the prior month-s activity, the invoices received and the amount Arden Hills owes
to Roseville flx the Project. \Vithin10 days of the rcceipt of that statement, Arden Hills shall
pay that amount to Rosevillc or provide in writing a list and explanation of any amounts it
. disputes and pay the undisputed amount. Any disputes regarding payment shall be resolved
through the dispute resoluti()n process contained in AI1icle 7 hereof
" .., If this Agreement is tenninated under Section R hereof: both cities shall
.- .-,
nevertheless he liable fl)r the payment of their cost sharc which is incun'cd up to the date of
termination of this Agrecment. or as a result oftcrmination of this Agrecment.
6. SERVICES TO BE PROVIDED BY ROSEVILLE
().I Roseville will provide qualified engineering employces to for the work described
as the project as discusscd in thc joint powers agreement for the City of Arckn Hills part-time
utilization of City of Roseville engineering employees
7. I>ISPUTE RESOLUTION
7.1 ]f a dispute arises between the Cities regarding this agreement or the construction
of the Project, the City Manager and City Administrator of each city, or their designees, must
promptly meet and attempt in good bith to negotiate a resolution of the dispute.
7.2 If the Cites have not negotiated a resolution ofthl' dispute within 30 days aHer
this meeting, the Cities may jointly select a mediator to f:lCilitatc further discussion,
7.3 If a mediator is not lIsed or if the Cities arc unahle to resolve the dispute within 30
. days after the first meding with the selected mediator. thc dispute shall be adjudicated in eivil
court.
-2-
8. GJ~NERAL PROVISIONS .
X.I All notices under this agrecmcnt must hc delivercd personally or scnt hy first
class mail addressed to:
Il"to Roscville: City l\'lanager
City of Roseville
2660 Civic Center Drive
Roscvilk. MN 55113
If to Arden Hills City Administrator
City of Arden Hills
1245 West Hig.hway 96
Arden Hills, MN 55112
or addressed to such party at such other addrcss as such party shall hereafter fumish by noticc to
the other party.
8.2 This Agreement shall tenninatc if either City rails to approve the construction
plans f()J" the Project.
8.3 This Agrccment may he amended only in writing, executed hy the proper
reprcsentatives ofcach city.
8.4 This Agreement must be interpreted undcr the laws of the Stalt: of Minnesota. .
Date: ('ITY OF ROSEVILLE
__.___ "_ ._______n.
By: n _ ___._____ ._._
Its Mayor
And: -- --. .....-..-.--...-.-.----..- -..... - --
Its ('ity JVlanager
J )atc: CITY OF ARDFN HILLS
- _. _.___. .... _u__.__ ._. .- - - -. .----
By: __ ____ . _ _ n__ _ _.._ __
Its Mayor
And: _____._. - . .. .._ - __.._ __.__ - _.n
Its City Administrator
.
-3-
EXHIBIT A
. TilE PRO.JECT
Mill and overlay of the li)llowillg streets: Katie Lane, Katie COUl1, Lametti Lane, Lamctti Circle,
J I<lITiet A venue, Pine Tree Drivc, Connclly A venue. Brighton \Vay, Brighton Way North,
Brighton Way South. Chatam A venue.
Spot curh replacement as nlTcssary.
Utility maintenance and/or improvements, as necessary, including, but not limited to, water
main, sanitary sewer and storm sewer.
',\1 dnl-inl"l.lI< rtlsl"\ilkl'lIhl il'\V\)rb FIISillL'lTillg ,I'n ,jl'l"h']( 1117 I'n .jcets' 1\1 ill and O\'l"rlay'C.'lltral"tagrL'ellll"llt--Ardl"n Ililkdoc
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\ LEGEND:
5-Year CIP (2007 -2011) .f1t..... 2007, Mill&Overlay ,.t'-",..E 2009, Sealcoat
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I /\/ 2008, Reconstruction /\/ 2011, Reconstruction
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I 0 250 500 750 1000 Feet
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~
,--t\.~~LLS
(~ity of AI-den Hills
Ile(IUcst t()J- Council A.ction
. - -_..~~=~~,---
Prepared by: MW Agenda Item 78
Dept. : Finance
Council Mtg. Date: 10/30/06 Motion to Authorize Staff to NeQotiate a Contract with MMKR for
Final Action Needed By: 10/30/06 Professional AuditinQ Services
Budgeted Amount: *
Actual Amount: *
-". -.- -. _._~--_._- -- --- ...___.__~~-!ldin5L~?-~rc~: __ *
-..---.-"- ---
Council Action Request:
Motion to authorize staff to negotiate a contract with MMKR for professional auditing services, for
the years ending December 31,2006,2007, and 2008, with a first-year not-to-exceed cost of
$27,500,
Staff Recommendation:
Approve motion to authorize staff to negotiate a contract with MMKR for professional auditing
services.
Advisory Commission Action:
Commission Date Action
Planning .. ..m ... ... .mmm mm_m __Not Applicable
PTRC Not Applicable
. -..-.........--..... ..... ~QtappJic9_~IE?
. Supporting Documents (which are attached to this Action Form):
X Memo/Letter:
Memorandum from City Administrator Michelle Wolfe dated 10/30/06.
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
X Other:
Excerpts from MMKR Proposal and Presentation Materials
Financiallmplications:*
In calendar year 2006 we spent just under $31,000 for professional auditing services. If this proposal is
approved, in 2007 we will budget $27,500, a savings of approximately $3,500_ The costs for the audit are
split between the general fund and the enterprise funds.
Administrator/Staff Comments:
.
Page 1 of 1
,
~
. ~~ILLS
MEMORANDUM
DATE: October 16, 2006 AGENDA ITEl\l 7B
TO: \I1ayor and City Council
FROM: \1ichelle Wolfe, City Administrator ~~\J
Sl RJECT: Appointment or MMKR as City Auditor
BA('KGROU~D
,
TIlt.' City' of Ardcn Hills has rctained the film of Abdo, Eick and Meycrs as City Auditor for
man)' years (approximately tcn years). The City also contraets with othcr firms for a variety of
professional services such as engineering and legal services. The City Council and stall have
discllssed the need to periodically conduct a request-lor-proposals (RFP) process for profcssional
sen'jces, as a due diligcncc procedure. This helps the starr and electcd officials fccl comfortable
that \ve arc recei ving good services ror good value. In 2006 (tor the year cnding December 31,
. 2(05) \\-e spent j list undcr 531,000 for auditing services.
I.ast summcr the City issued an RFP for profcssional auditing scrvices. We received five
proposals. Stafr cvaluated the proposals and selected thrce firms as finalists. Those three finns
\VlTC invited to give presentations to a selection committee. The selection committee consisted
of [\[ayor Apliko\\'ski, Administrator Wolfe, Accounting Analyst Michelle Bruley, and Roseville
Assistant Finance Director Brenda Davitt.
DISCUSSION
On Wednesday, Octoher 18, the following finns gave formal presentations to the City's selection
committee:
2006 Proposed Cost Total_Estimated 3- Year Cost
KDV S27,500 $85,800
MMKR $24,750 $76,550
H LB Tautgcs Redpath $30,000 593,700
All three finns are very qualified to provide profcssional auditing services to the City of Arden
I (ills. The sclcction committee concluded that since all three firms are vcry qualified and all
would be able to providc excellent service to the City, we would recommend the lowest-cost
proposal.
.
,
Page 2 of2 NU
Stafr conducted reference checks for MMKR. All three cities intcrviewed indicated they were .
very pleased with the work of MMKR. Thcy also indicated that when they were brought on as
new auditors, the transition process was very smooth. Two or the cities particularly noted the
quality of MMKR's prescntations to electcd officials.
MMKR's current city clients includc (among 20 current clients in thc mctro area):
City of Shoreview City of Mounds View
City of Roseville City of North St. Paul
City of Edina City of Burnsville
City of Chaska City of Eden Prairie
City ofGoldcn Valley City of Plymouth
City of Ramsey City of New Hope
The City of Arden Hills was fortunate to receive five proposals from quality finns. All five
finns have a number of city clients and arc well-qualified to provide professional audiJing
services. While we have received good service from our eUlTent auditing fiml, stafTreco111mends
that it is a good time to make a change. We anticipate some minor cost savings as a result of this
process, and think it will be healthy for the organization to have new auditors at this time. 1 have
attached some pages Iro111 Ml'vlKR's proposal for your information.
RECOMMENDATION
Authorize staff to negotiate a contract with Malloy, Montague, Kamowski, Radosevich and Co., .
P.A. (MMKR) as City Auditors, to provide Professional Auditing Scrviees tor the Years Ending
Dccember 31,2006 (total cost not to exeeed $24,750),2007, and 2008. The negotiated contract
will be brought back to the City Council tor final approval at a future mceting.
Attachments: Portions of Proposal li.omMM KR
\ imctm-ille(:ardCllhillslA dmill \0(1" Admini.ltratoriAfe/l/o i2006i 10-30-06 Memo RE Ci(I' A IIditor.doc
.
M KR PRINCIPALS
KCllne", \,\'_ i\ Lillo.". ( '1';\
TI."III.I" \1. j\ IOIH,'guc. ( :1'..\
TI"'"I...' .\_ Karnowski. (]'--\
1'.lId .\_ It"I"st"\,id,. C1'_\
tjt{ T I I: I F [l P l: H I 1(' Willialll I. Lllln. Cf'..\
<:nUNT;\NTS J;tfllC_' If. FidHt'II. C['_-\
July I (), 200() :\;,"'" '- Nidsen. (.:1'..\
Mr. l\.1urtuza Siddiqui
(:F()iTreasllrn
City of Arden llills
12'15 Wcst Ilighway ()6
Arden Hills, f\'1N ';5112
Dear ~1r. Siddiqui:
We arc pleased to suhmit this proposal tu provide auditing sL'rvices for the City of Arden Hills (the City).
()ur audit will bL' conducted in accordance with auditing standards generally accepted in the United States
of ;\lIltTlca: the standards I(lr financial and compliance audits contained in Government Auditing
Standards, issucd hy the COlllptroller (ieneral of the United States; the Single Audit Act; the provisions of
OMB ('irndar A-In: AlIdits 4 Stlltes. Local (;ove/"1lments. and NOl/profit Organizations; and the
provisions of the {,egal ("Oll/plillllCe Audit ('lIide promulgated hy the Ofliec of the State Auditor pursuant
to Minnesota Statute ~ 6_6.\ and any other applicahle state or federal audit guide_ We will review the
City's illlcmal control and ksl accordingly.
. Our audit is nut specifically designed and call1lot be relied on to disclose reportahle eunditions, that is,
signiticant dclicicncies in the design or opl~ration of the internal control. However, during the audit, if we
bel:oll\l: aware of such reportahlc conditions or ways that we hclieve management practil:cs can be
irnprcl\'C'd., \\'c \viH c:oBHHunicate then: tt.., you in a separate letter. If our audit procedures indicate that
material l:rrors or other irregularitil:s might exist that require extended services, we will promptly advise
the appropriate ollicials. \Ve will not perli:mn extended services at a cost to the City unless they arc so
authorized hy thl: appropriate eity olTleials.
We anticipate issuing the following report letters in relation to the City's audit:
L i\ rep0l1 (1/1 the f:lir presentation of the basic financial st<ltements (which will include the
govcmment-wide and hmd tinancial statements as required by Govemrnental Accounting
-.
Standards Board (( iASB) Statement No_ 34) in contlmnity with accounting principles generally
accepted in the United States of Aml:rica, with an "in relation to" opinion on the comhining and
individual fund financial statements and supportillg schedules.
') A n~port on l:ompliance and internal l:\mtrol over financial reporting basl:d Oil an audit of
.L.
finanl:ial statements performed ill aCl:ordancc with Government Auditing .')'tandartls.
1. A report on the Schedule of Expenditures of Federal A wards, if nel:essary.
4. A report on compliance with requirements applil:able to each major program and inlcmal control
over compliance with OMB Circular A-I :\.1, if necessary.
. 5. A rep0/1 on compliancl: with Minnesota State l.aws and Regulations_
,'-I a II 0 y , 1\1 U II l;t g Ill' , (-( ;1 r II () \\" ski , R .1 d use \' i ( h 0: Co. , 1'. A.
'i_h_-, W.ln_ara B""I"n"I' \lIi!,' -dO' ~linllc'.'1",lis. id!\ '>'>-111,. T"lrl'hollc '_1).'-)-1'; (J'-j~'-I 'leld.l\" 'h_' )-1) 11"(1'1' II-WII- iIllllkr ,"Ill
Mr. Murtuza Siddiqui Page 2
July 19,2006
\Ve will also provide a management report to communicate comments and recommendations as a result of .
the audit. Our managemcnt report will includc the Ilmnal communications to the City's audit/financt:
committee or its equivalent as required by Statement on Auditing Standards No. 61, "Communication
With Audit Committecs."
We understand that you will prO\-ide us \vith the hasic infonnation requircd t(l1- our audit and that you are
responsible for the accuracy and completencss of that inf(mnation. We \vill advise you about appropriate
accounting principles and their application and will assist in the preparation of your financial statements,
but the n:sponsibility t(lr thc financial statements remains with Y(llI. This responsibility includes the
maintcnance of adequate records and related internal control policies, the sekction and application of
accounting principles. and the sakguarding of assets.
The assistance to be supplied hy your personncl, including the prcparation of schedules and analysis of
accounts, typing all cash or other conlirmations wc requcst. and locating any invoices selected by us l()r
testing, will be discussed and cllordinated with you.
We understand that we will bc responsihle for preparing the initial drat! of the financial statements, notes,
and supporting schedules. We understand that \\'l: will also be responsible for typing, fonnatting,
printing, and binding the linam:ial statements. Prior to issuance of the linal audit report, we shall review
the rep0l1 draft, management rep0l1, in!l;mal control letters, and any other required state or fCderal
compliance reports v.:ith the City's management.
Unless unf()reseen circumstances occur (such as tUlllover of key city finance personnel), we anticipate no
difficulty in meeting the time rcquircments tl..lr compktion of the work described ahove as set forth in the
City's Request for Proposal !(lr Pn)/Cssional Auditing Services. .
We believe we are best qualified to perl()fJlI the engagement for the l()lIowing reasons:
CD Fxperience in 1\-'linm:soia city auditing and consulting
. Experience with and expert kllll\vledge of the financial rep0l1ing model described in GASH
Statement No. 34
. Experience with Minnesota city public tinanee and various municipal enterprise operations.
including a variety of utility OTk~rations. gol I' courses, and otheropcrations
. Expericnce with growing mdropolitan municipalities, ineluding those with signilicant economic
development
. Experience with tax increment financing within l'vlinnesota cities
. Abilitv to communicatt: and work with vou
. -.
The current environment has placed incredible strains on city linances in Minnesota. In such times, you
need more than an anllual audit of past financial transactions. Obtaining good advice from a reliable
consultant throughout the year can be an eflicient use of funds. Our history of 50+ years of service to
Minnesota cities is indicated in this proposal.
This proposal presents our qualiticatillns, but we ask that you contact anyone of our n:!Crcnces herein to .
provide you with the most convincing evidencc_ It is our bcliefthat every addition to our city c1icnt group
is a result of existing clientele who are more than satisfied with our services.
Mr. Murtuza Siddiqui Page}
July 19,2006
. Our experience provides you with a valuable resource fix varied management services, including cash
flow projections. arbitrage consultation, operational reVIews, computer utilization matters, and
meaningful management reports. In addition, the high dq,,>Tec of satisnlctory service rcpresented by our
client retention record is ilTdlltable documentation of our performance rceord.
We are sinccrcIy interested in working with you. \Ve can assist administration in enhancing its financial
systc:m alld provide varied consulting services.
To help w itll your cvaluatinn, the 1(.)lIowing is a "Summary of Key ()uali lications" for quick refercnce.
Pk;l:.;e reti:r to pther sect inns of nur propnsall(lr more detailed inf()!"Ination.
SlJi\1l\1ARY OF KEY QUALIFICATIONS
^ (ll1alily:
. Our firm emphasi/l~s quality service. which is accomplished by recruiting and (kveloping high
quality pnsonnd.
. We arc a memher or the "(ioVlTl1Il1l:ntal Audit Quality Center" of the American Institute of
Certified Puhlic Accountants. The section maintains standards t()r quality control in CPA finns.
B. Fxperience and Expertise:
. . Specializalion in llIunicipal and nther governmental cntltles f()r over 50 years; last year we
audited 20 municipalities, 7 lirc rdief associatiuns, 27 schoo] districts, and numerous other
gnvernnH:ntal and related entities.
. Malloy, Montague. Karnowskl, Radosevich & ('0., P.A. (MMKR) is an industry leader in
providing guidancc tn r-.-tillncsota local governments on the accounting and reporting standards
established in GASH Statelllent No. .14. Owr the last several years, we have assisted our local
governments ill making smooth alld successful transitions to this nev,' repolting model.
. In addition to audits. we provide uur clients with a wide range of consulting services, including
management and operational reviews, budget development and monitoring, computer utilization
matters, cash now projections, arbitrage consultation, human resources consulting, and tax
increment accounting amI reporting issues.
. ()vcr the ycars, we have tkvcloped many customized audit programs, detailed planning
checklists, and computerized wt1rkpaper and report f(mnats which allow us to perform our audits
cfticielltly and with minimal disruption to our clients' operations.
. Fxpeltise in municipal utility opcrations, including water and se\ver utility systcms and golf
courses.
. Fxpeltise in auditing federal award programs.
. As a result of our large governmental audit practice, we have a large pool of knO\vledgeable and
. experienced governmcntal auditors.
Mr. Murtuza Siddiqui Page 4
July 19,2006
. On our stafr we have reviewers f()r both the National Government Finance Onicers' Association .
(GFOA) and the Association of School Business Onicials (ASBO) Cel1ificate of Fxccllcnce in
Financial Repol1ing Programs. We have assisted nunKrous clients with obtaining ccrtificaks on
first time submission and with retaining certificates in subsequent years.
. Our professionals are active members of many professional organizations and committees,
including the MilUJesota GFOA (MGFOA), and the J\ttinnesota Society of CPAs Governmental
Accounting and Auditing Committees.
. Our professionals an:: active memhers of the f'vlinnesola Society of ("PAs Governmental
Accounting and Auditing Committees which include planning. moderating, and presenting at the
annual city and school district audit workshops, committee work on single audit impkmentation,
and quality reviews.
. l:xperience in performing management and operatiollal re\iews/audits.
. Over the years we have developed lIIany customized audit programs and detailed planning
checkl ists to assist clients wit h year-end closing ~llId preparation of audit schedules.
. Our professionals receive extensi\'\.: continuinl! education with intclllal and extclllal seminars
specifically I()r govclllmcntal audits.
C. Service:
. Fxcdlent c1icnt satisfaction Sllppol1ed by a very high clicnt retention record. .
. ()ur client rcterenees arc our best proof of service eOlllmitment- please feci free to contact thellJ.
. We arc much more than an audit firm; our clients receive many additional benclits and services.
We hope you will gin: our firm and proposal due consideration. We arc convinced we \vill give the
Administration and the City COllncil thl: kind of quality and timely service you expect and demand from
your auditors. If you have any questions, please contact Aaron J. Nielsen, Principal. This proposal is a
limJ and irrevocable offer I()r sixty (60) days covl:ring the liscal years ending Decemher 31, 2006, 2007,
and 2008.
Sincerdy,
MJ::'Y'JLKARNOWSKI. RADOSEVICH & CO., P.A.
Aaron J. Nielsen, CPA
Principal
AJN:keh
.
Technical Proposal
JIlr
City nf Arden I rills
for
. Professional Auditing Services
For Fiscal Y cars Ending
Dccember J 1,2006,2007, and 2008
By
Malloy. Montaguc, Kamowski. Radnscvich 8: Co., P.A.
I. INDEPENDENCE
Malloy, l\folltaguc, Karnnwski, Radosevich &. Co., P.i\. (MMKR) is independent with respect to
the City (tf Ardcn Ilills (thL' City) as dcJiJll:d by auditing standards generally accepted in the
United States (If Amcrica amI the U.S. General Accounting Office's (]()\-'IT/l/lU'/lI -'Iudifing
."'(tllldun/s.
f\HvIKR has had no pl"ll/l'ssional relationships invnlving the City or any of its agencies or
componcnt units lltr the past five ycars. l'vIMKR will give the City written notice nf any such
rdat ionships cnterul into during thc course of this agrcemcnt.
II. LICENSE TO PRACTICE IN l\IlNNESOTA
ivlMJ...:R ;mt! all assigned h~y professional stall arc prnperly licensed to practice in Minnesota and
shall remain so lllr the length of Ihis cngagenwnt.
. III. i\IALLOY, l\IONTAGUE, K\RNOWSKI, R\l>OSEVICH & CO., I).A. QUALIFICATIONS
AND EXPEnIENCE
-~ ()rganizatioii and (;(jal~
,,..
MI\1KR is a local CPA lil111 and a member of the "(iovernmcntal Audit Quality Center" of
the American Institute of (\:rtitied Public Accountants (the AICPA).
The principals and professionals ofMMKR perceivc their linn as unique in its organizational
structurL' and in the client-oriented approach taken to the management of its practice.
Persl)IJalized principal altcntion is built into our services. Principal attention to client
operations is Iypically a key to the reapp\lintment of MMKR and the continuity of quality
service IIII' clients. This, in turn, symb\llizes both the caliber of services we render and also
the allention \\-C, as a linn, dcvole 10 staff development.
We have eSlablishcd an enviable reputation as a high-quality linn that gives total
cOlllmitment to its clients. That reputation is built on the thoroughness and integri.ty of our
audit practice and full ran!!e of tax, data processing, and other advisory services.
In th(~ current litigious environment, which is bringing into question the ertcctivencss of the
audit process, we helieve that no other lil1n's reputation for quality surpasses our own.
M I'd KR has nen~r hl'en claimed as a dekndant in any lawsuit or other legal action.
.
-1-
B. I.ocation and Size of Malloy, l\lonta~ue, Karnowski, Radosevich & Co., 1>.A.
Our office, which is located on the wcst side of Minneapolis at the interscction of .
Highways 394 and 100, is stancd by approximately 25 individuals.
C. Personnell<:xJ>erienced in Governmental Auditin~
The following lists those professionals by classilication and years of experience who provide
more than .s00 governmental audit hours per year:
Govcrnmental
(: lassi tication Number Experience
Principals .:l lip to 2R years
Manngers 2 Up to 10 years
In-Charge Accountants 4 IIp to 6 years
Stall Accountants 5 Up to :\ years
One principal, one manager, one ill-charge accountant, and olle staff accountant will be used
on this engagcment on a full-timc basis. Additional professional stnll will be used on an
as-needcd basis.
n. Membt'rshiJ>s in Professional/Civit' Organizations
Ml\1KR, the principals, and all prokssional staff with ("1' A ccrti licates belong to the
fi.)llowing accounting organizations, as applicable:
AICPA American Instituk of Certilicd Public Accountants .
MSCPA Minnesota Society of Cer1iticd Public Accountants
Membership in go\'crllmcntal-orientcd professional organizations includcs thc tlllIowing:
CiFOA (National) - Government Finance Officers' Association
GFOA (Minnesota Chapter)- {iovernment Finance Officcrs' Association
ASHO . Association of School Business Officials
MASBO ... Minnesota Association of School Business Ofticials
MCFOA - Minnesota Clerks and Financc Oflicers' Association
MSCPA IVI inncsota Socidy of ('PAs GovcrnmentalAccounting and Auditing ('ommittccs
Other professional organizations includc:
AGe Association of Gencral Contractors
Chamber of COlllmerce of the United Stales
Minnesota Association ofColllmerce and Industry
Twin West Chamber of Commerce
Minnesota Office Systcms Association
E. Partidpation in Professional/Community Activities
The principals and stair an: also heavily involved in CIVIC and community activities.
Memberships JI1 all of thcse organizat ions are not passl VC. They arc vcry active
memberships, particularly ill professional accounting and trade/industry organizations_ .
")
-~-
. Every working papt:[ must he reviewed and approved by a manager or in-charge
accountant.
. . The working papers for all significant audit areas must be reviewed by the audit
principal.
. An independent review or all draft. reports and specified sUPP0l1ing documentation must
be made by a principal or manager not otherwise associated with the engagemcnt. For
governmcntal jobs, this review is performed using the most CUITent (iFOA Review
Checklist ror thc e'erti licate of Achievt::[Jlcnt Program.
. Specializt::d audit programs art:: used ror specific industries, including governments. Such
programs arc updated annually to rclkd changes in audit and account ing standards.
II, No Regulatm'y or l)jsciplinar~. Action
l\HvlK R has not had any llxkTal or statt:: desk reviews or tidd rcviews of its audits for the past
three years_ In addition. no disciplinary action has been taken or is pending against ]'vlMKR
during the past thrL~e years with Minnesota sl;lte regulatory bodit::s or professional
organizations. No regulatory action has hcen taken against any 1\1MKR statTperson.
I. P{'er R{'vi{'\\
l\lMKR has succt::ssflllly completed all required peer reviews. Set:: Appendix B Illr a copy or
the report on our [at est review. which included a review or specilie government engagements.
. IV. PRINCJJ>AL, SllPEI{\'ISOR\" ANn STAFF QUALIFICATIONS ANn EXPERIENCE
A. Assignment Polky
ivlj\..lKR maintains a significant fuiiy staffed "ovcrnllIcntai auditing and accounting
to>
department. Professional slaff of this dcpm1ment has extensive experit::nct:: in governmental
(fund) accounting. and particularly in city auditing and special services. The reason is that
the ri 1111 IS involved III cxtt::nsivt:: governmental work (cities, SclHHlls, state agencies.,
cons0J1iums. kdt::ral grants, special management services, etc.).
Most importantly to you, of course, is our cxpi:rience with cities. Wt:: annually serve IY cities
of varying size. Accordingly, our protessional stalT, including new stalf works on a number
of cities every year, thus aCi:llmulating a signilieant amount or cx.perienct:: in a few years in a
very complex fidd. You, as a client, get the henclit of that acquired eXpt::rit::nce and
knowkdge.
Governmental services reprcsenkd approximately)) percent of total hillings for 2004.
Because or the size of our govi:rnmcntal praclict::, \ve have devdopcd a largi: pool of
experit::nccd pt::rsonnd and. thercrOft::, are able to provide qualifid staff tl)r nt::w jobs without
net::ding (0 hire additional industry specialists.
The lirm"s policy for city assignments n:quircs a principal, a managt::r, an in-charge
accountant. and additional stafr accountants of varying qualifications as decmcd necessary in
the circumstances.
.
-)-
The same principals, manager, and in-charge accountant are assigned in suhsequent years, but
staff accountants may vary to some extent. Alter several years the situation is n.:viewed. If it
is in the best interest of the client and/or the finn to change in-charge accountants (to
maintain independence, etc.) such a change is made. .
B. Personnel Assigned, Classification, and Experience
We presently have a number of professionals with specilie city auditing/special serviccs
experience. We contemplate the following assignments:
Years
Name Position Wilh Finn
Aaron J. Nielsen, CPA Principal 10
James H. Eichten Consulting Principal 17
Jeffrey R. Turnquist Scnior "
MMKR assures the City that the quality of the stalling, similar to what is listed above, will be
maintained over the term of the agreement. Because MMKR performs more than
40 governmental audits in the Twin Cities metropolitan area, it is only natural that MMKR
has a large pool of quali lied and experienccd governmental auditors.
Memberships in prokssional organizations are summarized on thc resumes of thc ahove
individuals. The resumes arc included in Appendix A.
MMKR enforces a formal policy on equal cmployment oPPo/iunity which states that the liml
will not discriminate against cmployct.:s or applicants f()r employment on any
kgally-recognized basis including, hut not limited to, racc, agc. color, religion, sex, marital
status, national origin, handicap/disahility, or veteran status. .
V. SIMILAR ENGAGEMENTS WITII OTHf:I{ GOVERNMENTAl, ENTITIES
A. I\lost Similar Engagements
The following represents engagcments perfi.mncd J()r the last five years that are most similar
to the t.:ngagement described in the request Ilx proposal. These engagements wcre all
completed using the governmental financial reporting model described in GASH Statement
No. 34. We have completed single audits of lederal awards ror the cities of Plymouth,
Bumsville, and Edina. Each of the engagements listed below were certilied audits assigned
to Aaron J. Nielsen or James H. Eichten as principals. Pleast.: feel free to contact any of these
clients herc or in the more complete listing that (1)lIows.
Starr
Client Contact Pt.:rson Phone Number Hours
City of Shoreview .lea/lIle Haapala (651) 490-4()21 JOO
City of Mounds View Mark Beer (763) 717-4011 225
City of Roseville Chris MilicI' (651) 490-2210 JOO
City of NO/ih St. Paul AI Mahlum (763) 747-2426 300
City of Edina John Wallin (952) 826-0410 325
The cities of Shorcview and Roscville were new clients of I\1MKR f()r the year ended
December 31, 2005. During thcsc audits, we successfully compkted the transition to a new
auditor f'()f the cities with minimal disruption to city administration and statl~ Please contact .
these cites regarding this successful transition to Ml'v1KR as their auditor.
-()-
B. Complete List of Significant Covernmental Audit Clients
The following is a more complete list of the major governmental entities that we have
. perfi:mnediare perli:)fIlling audit and accounting services fi:.)r the years ending during 2005.
The size of these llrganizations range from small entities to those exceeding $400 million in
assets and over $120 mi I lion in revenues. Man)' of the cities listed are awarded the GFOA
Certiticate of Excellence in Financial R\:~porting:
C'ity of BUrIlsvilk ('arver-Scott I ~ducational Cooperative
City of Chaska Distlict 287 Foundation
City of Circle Pines I~ast Metro Integration School
City of Fden Prairie District No. 6067
('ity of Edina Intermediate Distrid No. 287
City of(iolden Valley Inh::rmediate District No. l) 16
City of Lexington InterllKdiate District No. 917
City of l\:loullds View lnver Grove Heights BEST Foundation
City of Nc\v Hope ISD No. 12, Centennial
City of Newport ISO No. 15, St. Francis
City of North St. Paul ISD No. 16, Spring Lake Park
City of Orono IS)) No. I 12, Chaska
City of Plymouth ISD No. ) 91, Bumsville
City of Ramsey ISD No. 194, Lakeville
('ity of Robbinsdalc IS)) No_ 196, Rosemount
City of Rosevilk ISD No. 197, West St. Paul
City of Shoreview ISO No. 199, Inver Grove Ilcights
City of St. Peter ISD No. 200, J lastings
City of Wayzata ISD No. n I, Bloomington
. Andover Fire Department ISD No. 273, Edina
Bassett Creek WaLL'!" l\1anagelllent ISD No. 278, Orono
Commission IS)) No. 279, Osseo
Centennial Fin: District ISD No. no, Richfield
CelitC:liiiial Lakcs Pol icc ikpari/llclli ISD No. 28 i, Robbinsdale
Eden Prairie Firelighter's Relief ISO No. 622, North St. Paul
Association ISD No. 624, White Bear Lake
Golden Valley Fire Rdief ISO No. 728, Elk River Area Schools
Golden y,-lIlcy J\VC ISD No. 831, Forest Lake
Lexington Fire Relief ISO No. 833, South Washington County
Ramsey Fire Relief IS)) No. 834, Stillwater
Robbinsdak Fire Relief Association ISO No. 911, Cambridge
Savage Fire Relief Association Special Intermediate School District
Scott Joint Prosecution Association No. 916 Foundation
Three Rivers Park District Special School District NO.6
West Metro Fire-Rescue DislIict West Metro Fducatioll Program
.
-7-
B. Audit Pr('paration and Communication
The services that MMKR provides to hclp entities with GASH Statement No. 34 vary greatly .
according to their needs_ Ilowcver, the follO\ving are some of the areas wherc we have
typically providcd assistancc.
Wc believc that thc most important elemcnt of an audit is planning. Wc have provided
assistance in this area in a numbcr of \vays, including: taking part in planning meetings,
helping to dcvelop audit plans, and providing an MMKR-developed planning checklist and
other tools. We help our clients sd timclines and assign tasks, idcntily areas wherc MMKR
or intcrnal city stafl will be used, idcnti Iy and rcsolve the numerous report presentation issues
inhcrent in this statement, and identily steps that arc best completed prior to thc year-end.
Anothcr critical and olten ovcrlooked f;lclor is communication. As prcviously mentioned,
MMKR has bcen very proactive in helping to prepare our c1icnts' governing bodies and
citizens for the changc. We also use opportunities such as presentations and workshops to
help the financial statement uscrs understand the new statements. In addition, MMKR has
been involved in helping finance departmcnts to communicatc with councils and boards,
outside consultants, and other departments \vithin the government to understand the new
financial statements.
MMKR also works closely with all of nur clients in preparing for thc audit, hdping them
identify the areas where additional schedules or audit procedures will be required due to
(jASB Statement No. 34_ Wc otTer our clients internally developed checklists and electronic
workpapcr templates to make their audit preparations as efficient as possible, although wc arc
always willing to work with c1icnt preparcd schcdules in whatever f(mnats thcy prefer. Of
course, we hclp our clients interpret the technical aspccts of GASH Statcmcnt No. 34 and the
related pronouncemcnts. All through the audit process, from planning through report
production, we work closely with our clients to assure these new standards are properly
applied. .
Finally, the area whcrc we typically provide the most assistance is linancial statement
preparation. MMKR takes great pride in the quality of our clients' financial statcments.
whether wc arc reviewing a client-prepared report, or drafting the statements for them. We
offer our clients the use of J\.1MKR-dcveloped financial statement templates and exam pic note
disclosures. We have also incorporated into our audit tools new tJial balance software
eapahle of being uscd to cxtract inti:mnation from our clients' financial records to assist in the
preparation of the financial statcments required hy GASH Statement No. 34. Also, every
report that hears our opinion goes through an extensive review process to help assure
accuracy and compliance with governmcntal reporting standards.
VII. SPECIFIC AUlHT APPROACH
MMKR uses a two-step approach to auditing cities. First, we review, document, and test thc
City's intcrnal control to meet audit requirements relating to both the hasic financial statements
and ICdcral linancial assistance programs. Second, we perfonll substantive tests of account
halanccs which include analytical review procedures and tests of compliancc with laws and
regulations_ Our audit approach satisfies the requirements or auditing standards, the standards
generally accepted in the United States of America t()r financial compliance audits contained in
Government Auditing Standards, issucd by the Comptroller Cieneral of the United States.
A. Propos('d Segm('ntation of the Engagement (S('e schedule on following page)
R. Level or Staff and Number of Hours to be Assign('d to Each I.roposed Segment or the
Engag(,lllent (Sl'C schcdul(' on following pag(')
.
- I 0-
. .
..KR Management Report
Gowromeotal Fundi Rewoue per Capita
With State~Wide Averages by Population Gass
State-Wide City ofSarnple
Year December 31,2005 2004 2005 2006
Population 2,000-2,500 2,500-!0,000 10,000-20,000 20,000-100,000 2,220 2,220 2,160
Property taxes S 263 $ 262 S 251 $ 285 $ 291 S 309 $ 331
Tax increments 39 37 57 52 23 24 38
Franchise and other taxes 6 13 21 28 - - -
Special assessments 66 77 61 82 41 68 94
licenses and pennits 30 41 36 41 19 18 24
Intergovernmental revenues 288 263 246 154 176 175 303
Charges for services 107 113 95 80 6 3 6
Oth~r 109 ..l!.i. 94 71 57 58 72
Total revenue $ 908 $ 920 $ 861 $ 793 $613 $ 655 $ 868
-
. Management Report
Rates expressed as a percentage of net tax capacity
All Cities Seven-County aty of
State-Wide Metro Area Sample
2004 2005 2004 2005 2004 2005
Awrage tax rate
City 40.0 38.3 37.4 35.7 52.3 52.5
County 45.5 42.6 42.3 39.3 35.8 33.6
School 24.1. .22.8 24.7 23.3 36.7 37.4
"
Spec~l taxing . - 5,6 5.5 6.9 6:8 7.1 7.5
~
'-
. Total 115.2 109.2 111.3 105.1 131.9 131.0
.
. . .
.
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Management Report
Q)\ernmental Funds Expenditures per Capta
With State-vVide Averages by Population Oass
State-Wide aty of Sample
Year Decerrher31,2005 2004 2005 2006
Population 2,000-2,500 2,500--10,000 10,000-20,000 20,000-100,000 2,220 2,220 2,160
Olrrent
~nera1 govemrrem $ 135 S 105 $ 90- S 72 $ 118 $ 120 $ 123
Public safety .196 188 193 191 307 316 348
Street rmintenance
and lighting 91 91 87 71 55 56 67
Parks and'recreation -66 55 71 72 28 33 25
All other 89 81 ' 83 76 8 3 2
$ " 577,$ '520 ,$ 524 $ .,482 $ 516 $ 528 $ 565
Capital outlay
and construction $ 350 $ 453 $ 306 $ 271 $ 10 $ 184 $ 530
:oebt s~rvice
,Principal S 215' $ 185 S 144 S 125 $ 98 S 43 $ 30
Interestand fiscal 74 61 50 40 26 26 23
-
$ 289 $ 246 $ 194 $ 165 $ 124 S 69 $ 53
Management Report
.
Cieneral Fund Financial Position
Years Ended December 31,
$30,000,000
$25,000,000 .. ..' ..- ..---.. . -.-----. .-... .... n. ..... ..... ... ".".... '-"-"-'-- .. .------". - ..-----. ---.-..... -----.--.. .-..-----.....-
520,000,000 ....n._.u._.", .._.__._.__._ __.________. ...u.___ ..._.. ___u.., "---' .---....--. .. .....-------... .-.....-- ...--....--.......--.--- .-- .-....-----....
S 15 000 000 -- ----- - --------------- --- ----------- ---.-.--------------- - m - ---- ____m_______________ -------------------.------ -- -------------- ....---.-----... ....---.....- ...---.-_.. -.-. ..--
, ,
$10,000,000 .------.. -.---". -..--------... ......------- ---.---. .. __ __~ .__ n... .. __ _.._____.__ .._.______..___.____.____ _...._ ....__._. ..n." --.----....-.....-..
$5,000,000
$-
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
Fund Balance I I Cash Balance Revenue
. . .
.
.
.
Management Report
General Fund Expenditures by Function
Years Ended December 31,
S800,000
$700,000 ". ...---.- ..---- -. .----.-.---. .___n ..____ n. ..____.. .._ .__ -..... ---- .___ ..... ....____. on
$600,000 .....-.--.-- "-'..--.-...-". n..h.. ___.. n... ._.__.... _____.. ____m.u..._..... ... ...---- .---.... ....- ------_"0_.. ".__ -----.-- --. .....---..-
$500,000 . -... "-'---". ..--..- -.. .-... ._ h ..---.... ....---.---...--......... ... ------- ". ..-.." --.- -...-- --.. ___.___n.,_ - -".
$400,000 --.... ..--.--............-- ---- - ---.---.- ....-.- ..-- - --'--"- On.. -.-----..... ----.---.-.... ---
$300,000 .---.". _0_- __._...__.. .".. - ...- .. ----- ...--.... .....-- n. ...___.
$200,000 .....-.-.-.-. --- ""-'-'-- -- --- ._-- ---.--. .___..._, n....... -."----.------ ---.-. -..-.--.-
Sl00,OOO
$-
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
. General GovemIrental o Public Safety
. Public Works . Parks and Recreation
. All Other
,
~
. ! . ---A~_flILLS .
CIty or Arden HIlls
. KCB W'O Requ~st for c.~ol!!!~}l Action
Prepared by: Agenda Item 7. C
Dept.: CD Approval of Ramsey County Environmental Response Grant contract
Council Mtg. Date: 10/30/06
Final Action Needed By: for Brownfield Remediation at 1901 Gateway Boulevard
Budgeted Amount: $0.00
Actual Amount: $50,000.00
._..,_.,_______~~ndi~-Q_"?()~!ce: Grants and Reimbursement
-- ----
Council Action Request:
Approval of the Ramsey County Environmental Response Grant contract for Brownfield remediation of
the Chesapeake property located at 1901 Gateway Boulevard (former ATS site).
Staff Recommendation:
Staff recommends approval of the Ramsey County Environmental Response Grant contract for
Brownfield remediation of the Chesapeake property located at 1901 Gateway Boulevard
Advisory Commission Action:
...........n..... ...... ---- .......
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
X Memo/Letter:
Staff memo dated 10/24/06
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
X Other:
Ramsey County ERF contract
Financial Implications:
$50,000 in grant funds and reimbursements from Chesapeake Companies
Administrator/Staff Comments:
Resolutions 06-31 and 06-32 supporting the application for these funds were adopted at the April 24,
2006 City Council meeting. Council approved DEED and Met Council brownfield remediation contracts
for the site on August 28, 2006.
.
Page 1 of 1
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/
J\:IEMORANOUi\I
DATE: August 23, 2006 Agenda Item: 7C
TO: Mayor and City Council
Michelle Wolfe, City Administrator ~
j
FR01\'I: Karcn Barton, Community Development Dircctoi"
SUBJECf: Approval of Ramsey County Environmental Response Grant Contract on hehalf
of Chesapeake Companies for the Property located at 1901 Gateway Blvd (former
A TS site)
. Back2round
At the April 24, 2006 City Council meeting, Council approved resolutions 0(>-3 I and 06-32
authorizing the application for contamination clean-up grants from the Minnesota Department of
Employment and Economic Development (DEED), Ramsey County, and thc Metropolitan
Council, on behalf of Chesapeakc Companies fl.)!" Brownfield remediation at the former ATS site,
1901 Gateway Roulevard, suhject to the following conditions:
1. Execution or a secured reimbursement agreement between the City and Chesapeake
Companies, in a /l.mn approved by the City Attorney;
2. Execution of a performancc agreement between the City and Chesapeake Companies,
in a form approved by the City Attorney; and
3. Chesapeake Companies must apply for a Final Plan approval prior to any grant-
related remediation work heing started on the site.
Discussion
The City has heen notified of approval of the full funding requested rrom each of the three
agencies, and to date, has rcceived contracts from DEED, the Met Council and recently, Ramsey
County. The City Council has previously approved the contracts with DEED and the Met
Council at thcir August 28 meeting. We have also rcceived a sccured reimbursement and
performancc agreement and application has been made I(H the Final Plan approval from
. Chesapeake Companics, as required in the conditions of the grant applications.
.
Memo to Mayor and Council - Ramsey County ERF Grant Contract .
October 24, 2006
Page 2 of2
City Attorney Jerry Filla has reviewed and approved the reimhursement and pcrfonmmce
agreement, as well as the grant contracts.
Staff Recommendation
Staff is recommending Council approve the Ramsey County Environmental Response Grant
contract for brownficld remediation at the Chesapeake property, located at 1901 Gate\vay
Boulevard, and authorize staff to execute said contracts.
.
.
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AGREEl\IENT BET\VEEN
. R..L\MSEY COUNTY HRA and CITY OF ARDEN HILLS
FOR ENVIRONMENTAL RESPONSE FUNDS
This is an Environmental Response Fund Grant Agreement between the Ramsey County
Housing and Rcdevelopment Authority ("I-IRA") and City of Arden Hills ("'GRANTEE").
WHEREAS, On Deccmber 22, 2002, the HRA approved an increase in the mortgage
registration and deed tax effective February 1,2003, for the purposc or creating an
Environmcntal Response Fund per Minnesota Statutes, section 383A.80; and
WHEREAS, on June 30,2006, based upon an application from GRANTEE dated May 1,
2006 ("APPLICATION"), the I-IRA approved an Environmental Response Fund grant to the
GRANTEE in the amount of Fifty Thousand Dollars (S50,OOO.OO) for remediation activities at
the Gateway Business Center/STS Steels sitc in the City of Arden Hills; and
NOW, THEREFORE, it is agreed:
1. Gn:mt Amount
The HRA grants the GRANTEE a sum not to exceed Fil1y Thousand Dollars
($50,000.00) which funds shall be used only to reimburse it f()r expenses inculTed al1er
Junc 20, 2006, in perfOlming activities specified in the APPLICATION, which is
. incorporated herein by refcrence, to the extent those activities arc within the scope of
Minnesota Statutes ~383A.8] .
2. Payment
Grant funds \vill he disburscd to thc GRANTEE on a reimbursement basis only.
Requests for payment must be accompanied by such documentation as decmed
reasonable by the HRA, in its sole discretion, including but not limited to vendor invoices
and proof of payment for eligible activities and by a certification that expenditures were
made for cnvironmental rcmediation activities specified ill the APPUCA TION and no
other funds were then availahIc to reimburse these expenses.
3. Reporting
Upon the expenditure of all funds covered by this Agreement, the GRANTEE shall
suhmit a report to the H RA on the progress of the work and a fi nancial summary 0 fall
sources and uses of funds f()r the work.
4. Accounting and Rccord Keeping
For all cxpenditures of ftlllds made pursuant to this Agreement, GRANTEE shall keep
financial records including properly executed contracts, invoices, and other documents
. suffieient to evidence in proper detail the nature and propriety of the expenditures.
I
.
AGREEMENT BETWEEN .
RAMSEY COUNTY HRA and CITY OF ARDEN HILLS
FOR ENVIRONMENT AI. RESPONSE FUNDS
This is an Environmenta] Response Fund Grant Agreement betwecn the Ramsey County
Housing and Redevelopment Authority ("HRA") and City of Arden Hills ("GRANTEE").
WHEREAS, On December 22, 2002, the BRA approved an increase in the mortgage
registration and deed tax effective Febmary 1, 2003, for the purpose of creating an
Environmental Response Fund per Minnesota Statutes, section 3831\.80: and
WHEREAS, on June 30, 3006, based upon an application from GRANTEE dated May 1,
200() CAPPLICA nON"), the BRA approved an Environmental Response Fund grant to the
GRANTEE in the amount ofFifiy Thousand Dollars (550,000.00) for remediation activities at
the Gateway Business Center/STS Steels site in the City of Arden Hills; and
NOW, THEREFORE, it is agreed:
l. Grant Amount
The BRA grants the GRANTEE a sum not to excced Fifty Thousand Dollars
($50,000.00) which funds shall he used only to reimburse it for expenses incuned after
June 20,2006, in performing activities specified in the APPLICATION. which is .
incorporated herein by reference, to the extcnt those activities arc within the scope of
Minnesota Statutes ~383A.81.
2. Payment
Grant funds will be disbursed to the GRANTEE on a reimbursement hasis only.
Requcsts Jor payment must be accompanicd hy such documentation as deemed
reasonable by the HRA, in its sole discretion, including but not limited to vendor invoices
and proof of payment for eligible activities and by a certification that expenditurcs were
made fi)!" environmcnta] remediation activities specified in thc APPLICATION and no
other funds were then availahlc to reimburse these expenses.
..., Reporting
-~ .
Upon the expenditure of all funds covered by this Agreement. the GRANTEE shall
submit a report to the HRA on the progress of the work and a financial summary of all
sources and uses of funds for the work.
4. Accounting and Record Keeping
For all expenditures or funds made pursuant to this Agreement, GRANTEE shall keep
financial records including properly executed contracts. invoices, and other documents
sufficient to evidence in proper detail the nature and propriety of the expenditures. .
I
.
. Accounting methods shall he in accordancc with generally accepted accounting
principles.
GRANTEE agrees that Ramsey County, the lIRA, the State Auditor. or any of their duly
authorizcd representatives at any time during normal husiness hours. and as often as they
may reasonably deem necessary, shall have access to and the right to examine, audit,
excerpt. and transcribe any hooks, documents, papers, records, etc.. which are pertinent to
its accounting practiees and procedures and involve transactions relating to this
Agreement. Such materials shall be maintained and such access and rights shall be in
force and effect during the period of the Agrcement and for six (()) years after its
termination or cancellation.
5. Independent Contractor
It is agreed that nothing contained in this Agreement is intended or should he construed
as ereating the relationship of agents, partners, joint ventures, or associates oct\vecn the
parties hereto or as constituting GRANTEE as the employee or Ramsey ('ounty or the
HRA f()r any plll1Jose or in any manner whatsoever. GRANTEE is an independent
contractor and neither it, its employees, agents nnr rcpresentati ves are employees of
Ramsey County or the BRA. From any amounts due the GRANTEE, thcre will he no
deductions for federal income tax or FICA payments, nor f()]' any state income tax, nnr
for any other purposes, which are associated with an employer-employee relationship
unless required by law. Payment of federal income tax, FICA payments, and state
. income tax are thc responsibility of the GRANTEE.
6. Indemnification
GRANTEE shall indemnity, hold harmless, and dclcnd Ramsey County, the IIRA, their
nl1icials, employees and agents from any and all liability, loss, costs, damagcs, expenses,
claims or actions, including attomey's fees, which Ramsey County, the HRA, their
officials, employees, and agents may hereafter sustain, incur or be required to pay, aJising
nut of or by reason of any act or omission of the GRANTEE, its agents or employees, in
the execution, performance, or failure tn adequately perform the GRANTEE's obligations
pursuant to this Agreement.
7. 1nsurancc
a. GRANTEE shall purchase and maintain such insurance as will protect it fi'om claims
which may arise out of. or result from, its operations under this Agreement, whether
such operations are by the GRANTEE or by any suhcontractor. or by anyone directly
employed by them, or by anyone for whose acts or omissions anyone orthcm may
be liable. These requirements may he satisfied by a certified self-insurance program.
b. GR<\NTEE shall secure the (allowing coverages and comply with all provisions
noted.
.
2
.
Commercial General Liability Insurance .
S 1,000,000 per occurrence
S 2,000,000 gencra1 aggregate
All policies shall be written on an occurrencc hasis using ISO form CG 00 0] 0798
or its equivalent.
Ramsey County, the BRA, their officials, employecs, and agents, shall be added to
the policy as additional insurcd on a primary basis with respect to the operations of
GRANTEE, using ISO endorsement form CG 20 10 100 I or its cquivalent.
c. Nothing in this Agreement shall constitute a waiver by Ramsey County, the liRA, or
the GRANTEE of any statutory or eommon law immunities, limits, or exceptions on
liability.
8. Non-Assignability
GRANTEE shall not assign any intcrest in this Agreement and shall not transfer any
intcrest in the same, whether by subcontract, assignmcnt or novation, without the prior
written conscnt of the HRA.
9. Equal Employment Opportunity
.
GRANTEE agrees to comply with all federal, state and local laws, resolutions,
ordinances, rules, regulations and executive orders pertaining to unlawful discrimination
on account of race, color. crced, religion, national origin, sex, marital status, status with
regard to publie assistance, sexual preference. disability, or agc.
10. Prevailing Wage
All Contractors and subcontractors shall confoml to the labor laws ofthc State of
Minnesota, and all othcr laws, ordinances, and legal requirements affecting the work in
Ramsey County and lVlinnesota. The minimum wage rale per hour to be paid for each
classification of work shall be the union wage rate in the locality of the project for those
classifications over which the unions have jurisdiction and the local prevailing ratc for
those c1assi tications of work in thc localities ovcr wbich tbe unions do not have
jurisdiction.
II. Workplacc Violence Prevention
GRANTEE shall make all reasonable efforts to ensurc that its employees, officials and
suhcontractors do not cngage in violence while pcrrorming under this Agreement.
Violence, as defined by the Ramsey County Workplace Violence Prevention and
RespectCul Workp1aee Policy, is defincd as words and actions that hurt or attempt to
threaten or hurt people; it is any action involving thc use of physical t()fce, harassment, .
.,
-'
I
. intimidation, disrespect, or misuse of powcr and authority, wherc the impact is to causc
pain, fear or injury.
12 Data Practices
All data collected, created, receivcd, maintained or disseminated for any purpose in the
course of GRANTEE's perfornl,lI1ce of this Agrccment is governed by the Minnesota
Govemment Data Practices Act. Minnesota. Statutes. Ch. ] 3, or any othcr applicable
state statutes, any state rules adoptcd to implement the Act and statutes, as well as fedcra1
statutes and regulations on data privacy.
13. Termination
Either pal1y may terminate this Agreement [or eause upon five days' writtcn notice to the
other party. If this Agreement is temlinatcd pursuant to this section GRANTEE is not
entitled to receive any runds not disbursed as of the errective datc or termination.
Notwithstanding termination of this Agreement pursuant to this section, thc reporting
requirements of sections thrce and f(mr, ahove, survive the tennination.
14 Alteration
Any alteration, variation, modification, or waivcr of the provisions of this Agrcement
shall be valid only after it has been reduced to writing and duly signed by both parties.
. 15. Interpretation of Agreement; Venue
This Agreement shall hc interpreted and construed according to the laws of the State of
Minnesota. All litigation regarding this Agrecment shall bc vcnucd in the appropriate
statc or federal district court in Ramscy County, Minnesota.
I (). Entirc Agreement
This Agreemcnt shall constitute the entire agrecment hetween the parties and shall
supersede all prior oral or written negotiations.
RAMSEY COlJNTY HOUSING ~llld CITY OF ARDEN HILLS
REDEVELOPMENT AUTHORITY
--.....-.--.-. ..-.-.-- By:.______ .---.--
David '[\-va
Ramsey County Manager Its: .... .- ---..-.. -.. .----.
Date: Date:
.-------- u__..____________._ . ---------
.
4
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Approval recommcnded:
-----. -..--
Community and Economic Development
Approved as to fomI and insurance:
-.._- _._no_
Assistant Ramsey County Attorney
Purehasc Order or
Aspen Vendor Contract Number:
-..-- -.--....--.. -_..-......_----..-
Funds are availahle
Account Number: ..-.
Budgeting and Aceounting .
.
5
~
,-t\1~ ~ILLS
City of Arden Hills
. ~~~ ~~~~~~__ Request forC:{)\Incil Action _~___~
Prepared by: KCB A d It 88
De t.: CD gen a em
co~ncil Mtg. Date: 10/30/06 Consideration of a requested extension of the closinQ for the sale of the
Final Action Needed By: 10/30/06 Old City Hall/Public Works Site to Royal Oaks Realty
Budgeted Amount: $0.00
Actual Amount: $0.00
= _- ~~_~_. ,_..,=~~_---~=__ __~,__ __-. _'_=,~_~"-.." __________________-o__,,~""__ "._~",._~.=..~,--..~_=_yundi_~g Source: N/A
Council Action Request:
Consideration of an extension of the closing for the sale of the Old City Hall/Public Works site to Royal
Oaks Realty to on or before November 29,2006.
Staff Recommendation:
Staff recommends approval of the requested extension of the closing for the sale of the Old City
HalllPublic Works site to Royal Oaks Realty to on or before November 29,2006.
Advisory Commission Action:
Commission Date Action
Planning Not Applicable
PTRC Not Applicable
Not applicable
. Supporting Documents (which are attached to this Action Form):
X Memo/Letter:
Staff memo dated 10/24/06
D Resolution (No. )
D Ordinance (No. )
D Engineering Recommendation:
D Attorney Recommendation:
D Other:
Financial Implications:
Administrator/Staff Comments: The purchase agreement requires both parties to agree to a request for an
extension of the closing date_
.
Page 1 of 1
~ .
~ EN HILLS
MEMORANDUM
DATE: October 24, 2006 Agenda Item: 8B
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator ~
Karen Barton, Community Development Dircctor
SUBJECT: Request to extend closing datc for thc sale of the Old City Hall/Public Works site
to Royal Oaks Realty
Due to concerns regarding the level of contamination on the Old City Hall/Public Works site by .
Royal Oaks lendcr, Royal Oaks is requesting an extension of the closing date on or before
November 29, 2006 to allow time to complete some additional testing.
Staff Recommendation
Staff is recommending Council approve the rcquested closing date extension for the sale of the
Old City Hall/Public Works sitc to Royal Oaks Realty to on or before November 29,2006.
.
.
" ~
.
EN HILLS
MEMORANDUM
DATE: October 24, 2006 COUNCIL WORK SESSION
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Karen Barton, Community Development Director ~
SUBJECT: Economic Development Strategic Plan Discussion
Background
In December of 2005, the City Council authorized the Economic Development
Commission (EDC) to hire a consultant to prepare an Economic Development
. Strategic Plan for the City. The EDC immediately began the RFP process and in
March of 2006 hired DeSCo Solutions, Inc., to prepare the Plan.
DeSCo in collaboration with' the EDC gathered information through research and
interviews with City Officials, Key Leaders and Stakeholders, as well as through a
city-wide survey, then used this information to prepare the attached Economic
Development Strategic Plan.
The EDC has since reviewed the Plan and, after making some changes to the Plan,
has recommended adoption and implementation of this plan in and for the City of
Arden Hills.
EDC Chair Bruce Kunkel presented the Plan to'the Council at the October 16 council
meeting. Council acknowledged and thanked the EDC for all of the effort that went
into developing the Plan. Recognizing that there is a great deal of information and
financial ramifications associated with the Plan, the Council requested the Plan be
brought to a work session for more in-depth discussion.
Discussion
Arden Hills' EDC is charged with providing vision and direction to the economic
development efforts of the City. The EDC's priorities associated with this mission
. are to:
1. Ensure a sustainable, profitable, and competitive economic climate in the
City;
,
EDC Strategic Economic Development Plan Discussion .
October 24,2006
Page 2 of2
2. Enhance natural resource conservation and management in the City;
3. Build local capacity for economic development in the city;
4. Improve the economic security of Arden Hills' families; and
5. Prepare Arden Hills youth to be productive, positive, and equipped with Iife-
skills for the future.
In an effort to pursue these priorities, the EDC commissioned an economic
development strategic plan to be prepared for the City. This plan will take the City
through 2011 and is comprised of 29 goals and objectives to achieve these
priorities.
The 29 goals and objectives identified in the Plan are organized around five
cornerstones of economic development:
. Building an Organization That Can Support Economic Development
. Creating a Community that Fosters Investment
. Retaining The Existing Business Base in the City of Arden Hills
. Attracting New Investment and
. Creating a Strong Workforce
This Plan, approved and adopted by the EDC on August 16, 2006 .
The Introduction in the attached Economic Development Strategic Plan summarizes
the purpose of and need for the implementation of an economic development plan
in and for the City.
The attached proposed budget for the 5-year implementation of the Plan reflects
maximum investment. However, it is anticipated that the successful
implementation of the Plan can be achieved for a lower cost than is specified in the
proposed budget. For example, instead of hiring a full-time assistant in the first
year, a part-time assistant would likely meet the needs, complemented by existing
staff.
Reauested Action
Staff requests Council review and discuss the Economic Development Strategic Plan
before returning it to a regular Council meeting for action.
.
. Executive Summary
Arden Hills Economic Development Commission has a mission to provide vision
and direction to the economic development efforts for the City of Arden Hills. In
the context of this broad mission, the priorities for AHEDC are:
1. Ensure a sustainable, profitable, and competitive economic climate.
2. Enhance natural resource conservation and management.
3. Build local capacity for economic development.
4. Improve the economic security of Arden Hills' families.
5. Prepare Arden Hills' youth to be productive, positive, and equipped with
life skills for the future.
To pursue these priorities, the agency will follow a strategic plan through 2011
comprised of the 29 goals and objectives presented herein. In addition, this
strategic plan addresses organizational excellence - the alignment of every facet
of the Arden Hills Economic Development Commission to support effective
economic development delivery and execution in the City. The 29 goals
. identified in this plan are organized around five cornerstones for economic
development:
Building an Organization That Can Support Economic Development
Creating a Community that Fosters Investment
Retaining The Existing Business Base
Attracting New Investment
Creating a Strong Workforce
Approvals and Adoptions
This plan was adopted by the Arden Hills Economic Development Commission
at their regular meeting on August 16, 2006, Bruce Kunkel presiding:
Moved for adoption by:
Seconded by:
Votes in Favor:
Votes Against:
.
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The plan was then forwarded to the Arden Hills City Council for review and .
approval. This plan was approved by the Arden Hills City Council at their
regular meeting on October 9, 2006, Mayor Beverly Aplikowski presiding:
Moved for approval by:
Seconded by:
Votes in Favor:
Votes Against:
Acknowledgements
This Economic Development Strategic Plan is the result of the concerted
effort of the Economic Development Commission led by Bruce Kunkel. We
are especially thankful to Bruce for his leadership in this effort as well as all
he and his commission members do for the City of Arden Hills. Also serving
on the Arden Hills EDC are:
Chris Ashbach
Dale Beane
Robin Davidson .
Kevin Kelly
Nancy Kneeland
Ray McGraw
James Paulet
Edward Werner
This document was produced by funds appropriated by the City Council. For
this and all their support we are especially grateful.
While the planning and preparation of this report was a coordinated effort in
every sense, the following key staff members were responsible for individual
components of the document:
Karen Barton, Community Development Director
Special thanks are also extended to the following individuals and groups
which actively contributed to this process: attendees at all the one on one
.
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. interviews and phone calls, strategic partners to the City and members of the
community at large who provided input via the survey process.
Introduction
Community and government leaders across the nation have come to realize
their actions can change, alter, and direct the condition of their local
economy. The economic quality of life of the residents and the success of
businesses many times are directly influenced by the policies and leadership
of those who have the influence and power to create a climate conducive to
economic growth. Those who chose to shape their future; can. Those who
chose to avoid their future often find it shaped by forces outside of their
control. Change is bound to happen. The choice to be made is whether the
change will be shaped by the community or by forces beyond its control. A
strong economy provides benefits to all who experience it while a weak
. economy puts businesses and residents at risk to the economic effects of
external forces. Economic development strategies are developed by
communities who chose to shape their own future.
In areas with strong economies, local governments do not struggle to fund
essential services and are usually able to provide expanded programs
benefiting all that reside in the area. In such areas, schools are strong,
streets safe and clean, park and recreation programs abundant, and the need
to provide social welfare programs for impoverished citizens is reduced.
Citizens living in an area with a strong economy enjoy consistent
employment, regular wage gains, opportunities for personal advancement,
and are able to reliably save for and invest in their future. Businesses are
able to plan for consistent expansion, hire full-time employees for the long
term, and are willing to risk significant capital, investing in their operations.
Communities grow closer, tight-knit; as young men and women, after
.
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completing high school or college, remain in the area as growing employment .
opportunities in their "hometown" capture their interest.
In areas with weak or declining economies, the opposite occurs. Local
governments struggle to fund essential programs, with budgets under
growing pressure to assist the impoverished. Residents have uncertain
futures, filled with personal anxieties, with limited employment opportunities,
stuck in subsistence level jobs. Businesses employ part-time workers and are
unwilling to risk significant capital because of an uncertain future. The best
and brightest young men and women must move from the area to seek
quality employment, which is not available in their hometown.
Nationally, there are more than 6,000 economic development organizations,
Chambers of Commerce, and local, regional, and state government offices
working in some fashion to improve the economy of their respective areas.
Never in history has there been such an effort. Some organizations have .
large budgets, better community cooperation, and a stronger commitment
from local government than others. These areas have the best chance to
either maintain or improve the economic quality of life and standard of living
of their citizens. Some areas, however, provide little or no attention to
economic development programs. They do not fully understand the need to
have a constant, aggressive economic development program just to maintain
the existing condition. In these areas, typically, the local economy is in
decline.
Even though local community leaders cannot control the actions or policies of
the federal or state government, they indeed can establish policies and
create local programs, which assist and foster economic growth. The
premise, therefore, of this economic development strategy for Arden Hills is
that an active participation in fostering the economic strength of the local
economy is an essential action by the local unit of government and a
responsible action thereof. .
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.
Economic Development Strategies in a New Economy
Times have changed, and with them so has the underlying economic
structure in which we all live. This new economy requires smart thinking by
our leadership facilitated by new ways of solving problems and collaborations
with sometimes unexpected partners. In the new economy, the ticket to
faster and broader income growth is innovation. This economy puts a
premium on what the Nobel laureate in economics Douglas North calls
"adaptive efficiency," which refers to the ability of institutions to innovate,
continuously learn, and productively change. As markets fragment,
technology accelerates, and competition comes from unexpected places,
learning, creativity, and adaptation have become the principal sources of
competitive advantage in many industries. Enabling constant innovation
needs to become the goal of all organizations committed to prospering.
. Similarly, the goal for metropolitan areas must be to foster innovation and
adaptation - in infrastructure, in institutions both public and private, and on
the part of individuals.
These efforts need to be proactive and designed for the long term.
Government, civic, and business leaders need to challenge all economic
sectors and institutions, including their own institutions of government, to
become cultures of innovation. The consequences for any community that
does not respond to this challenge are low productivity, stagnant living
standards, and reduced opportunity for its citizens.
Innovation and change mean uncertainty and disruption. But it is becoming
increasingly clear that dynamism is critical to growth. (You can't have
upward mobility if no one is on the move.) The more churning in a
community in terms of new business start-ups and existing business
changes, the faster the community's rate of economic growth. In fact, of all
. of the indicators in this report, churn is the most strongly correlated with
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employment and income growth. This means that communities need to .
promote change and innovation, not retard it.
A New Goal: Get Prosperous, Not Bigger
As communities achieve low levels of unemployment in an era of fairly strong
economic growth, economic developers need to think more about quality
than quantity; more about getting prosperous than simply getting bigger
(e.g., more jobs and people). Most economies, both big and small, still see
getting bigger as the main goal of economic development.
In the last 20 years, the transitional period between the old and the new
economy, "getting big" made some sense because economic growth was slow
and unemployment high. However, even when local and regional economies
were weak, job growth was at best a means to two possible ends: raising the
average standard of living in the metropolitan area, or helping reduce
poverty by employing those at the fringes of the labor market. The first of .
these two goals is now more effectively achieved by focusing on income
growth per se and not job growth as a means, particularly with the
unemployment rate at around 5 percent. The second is now largely a matter
of structural or social reform, such as job training, K-12 improvement, and
solving the problem of spatial isolation in low-income, inner-city
neighborhoods. It is difficult to see how programs aimed at undifferentiated
job growth that are not focused on higher wages or higher-skill jobs can
provide more opportunities for the poor than already exist in most metro
economies, unless those areas are losing jobs or have high unemployment.
Unfortunately, in most places it is hard to reverse the "go for growth"
political juggernaut that remains on autopilot. A powerful growth coalition
exists in most metro areas (e.g., real estate developers, Chambers of
Commerce, newspapers and utilities, and economic development
professionals) that advocates getting bigger, even if the new jobs pay little
and the region is coping with the pains of growth. For example, economic .
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. developers in Northern Virginia still aggressively recruit new firms, even
though traffic congestion is the worst in the nation, housing prices among the
highest, and unemployment among the lowest.
As a result, the new goal for economic development, particularly in fully
developed areas, should be to raise average per capita incomes through
higher-wage jobs, while working to reduce poverty and expand opportunity
for economically disadvantaged residents, all the while boosting the region's
quality of life. This does not mean that communities should oppose growth
and erect regulations limiting it; it does mean that most areas should not
continue to pursue job creation for its own sake.
This is not to say that the strategy should remain fixed. If, unlikely as it is,
productivity growth rates slow significantly in the next decade and
unemployment increases, the appropriate goals and strategies might change.
But for now and the foreseeable future, economic strategy should focus on
. raising incomes rather than simply attracting jobs.
Beliefs About Economic Development in the Old and New Economies
In the old economy, people believed that: In the new economy, people believe
that:
.................... .......... ....
Being a cheap place to do business was the : Being a place rich in ideas and talent is
key. · the key.
Attracting companies was the key. Attracting educated people is a key.
...... V. .....,...y..~. ..... ~ y ...M'..Y. vm" ........-
A high-quality physical environment was a Physical and cultural amenities are key in
luxury stood in the way of attracting cost- attracting knowledge workers.
conscious businesses.
Regions won because they held a fixed Regions prosper if organizations and
competitive advantage in some resource or individuals have the ability to learn and
skill. , adapt.
Economic development was government- Only bold partnerships among business,
led. government, and nonprofit sector can
bring about change.
.. ~ '" . - ,. .--.......
.
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.
A New Means: Get Better, Not Cheaper
A new goal requires new means. In the old economy, places sought to get
big by "getting cheap." In the New Economy, the key to success is to "get
better." Policy makers used to believe that a low-cost environment was the
key to success and that making investments to create a high-quality physical
environment just raised costs and drove away business. That's why
communities focused on physical infrastructure, below market-rate financing
and tax holidays for big industrial and commercial projects, and marketing
and incentives to attract industry. The result was often low-wage jobs and
companies that were just as likely to leave after a decade for even cheaper
pastures.
In the New Economy, the path to raising wages and quality of life is in
ensuring a technologically advanced infrastructure, boosting the skills of the
region's workforce, creating fast and responsive government, ensuring a high .
quality of life - including a high-quality physical environment that is attractive
to knowledge workers - and developing a responsive, efficient government.
This is not to say that fiscal discipline should not be a cornerstone of
government in the New Economy. But a low-cost environment with a poor
quality of life is not the ticket to success.
In the New Economy, communities need to shift their focus from
providing tax breaks and other subsidies to investing in the skills of
the workforce, a vibrant infrastructure for technological innovation,
and a superb quality of life.
Rather than simply trying to cut costs or react to each new economic
gyration, communities should instead invest in the foundation areas for
growth in the New Economy. A progressive, innovation-oriented metropolitan
area policy framework for the New Economy should rest on five
cornerstones:
.
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.
1. Building an Organization That Can Support Economic Development
2. Creating a Community that Fosters Investment
3. Retaining The Existing Business Base
4. Attracting New Investment
5. Creating a Strong Workforce
DeSCo's Philosophy of Strategic Planning
DeSCo's philosophy on strategic planning for economic development
mandates that every member of the community be afforded the opportunity
to provide input and insight into the plan. We realize that not everyone will
have an opinion nor wish to express it; however we find it important that
every citizen in the community be afforded an opportunity to speak.
In economic development, there are four layers of input solicited in the
. development of the strategic plan. They are:
+ Leadership. \^/e define t\^JO key components to comprise the
leadership in the community; the elected officials on the City
Council and the members of the EDC who are driving economic
development efforts.
. Power Base. In any community, there are people who hold power
and influence. The goal of an economic development strategy is to
find out what these individuals are thinking. The power can be:
0 Elected power afforded to those in office.
0 Appointed power commonly received from elected officials.
0 Wealth achieved from success in business.
0 Knowledge from achieving expert status at something.
0 Positional power from holding a position of responsibility.
We request the input from those who hold the power or influence in
the community as we start our work in the community.
. Strategic Partners. These are individuals or organizations who
work closely with City Hall and the EDC. They often involve
. Planning Commission and other City Committee members, the
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Chamber of Commerce, health care officials and others with similar .
interests.
. Citizen Tax Payers. These are foundation upon which everything in
the community.
We begin our engagement with one-on-one interviews with the leadership
and power base in the community. Our questions to these individuals are
purposely open ended, allowing DeSCo staff to collect the information
necessary about what issues are faced in the community when it comes to
economic development. We do not lead, we listen.
The answers to these questions are formed into a survey that is circulated at
first to the strategic partners and then ultimately to the city as a whole. We
contact both by directing their attention to the City/s web page where the
economic development survey is hosted. This works to establish the
community as the leader in economic development as opposed to the
consultant. By sequentially distributing the survey in this manner we are .
able to stratify the opinions of the community and show any separation in
opinion between those "in the know" and the rest of the community at large.
Citizen involvement in economic development strategy formation is essential
for support and implementation of the plan. Elected officials, economic
development staff and citizens all play important roles in governing the
community. Therefore, DeSCo commits to promote and to sustain a
responsive citizen involvement environment. With the opportunity to provide
input comes buy-in. With buy-in comes support and with support comes the
ability of the EDC and the community to implement an effective economic
development strategy.
.
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. Economic Development Plan for Arden Hills
Finding itself at a crossroad for growth, the City of Arden Hills engaged the
services of DeSCo in the summer of 2006 to create a strategic plan for the
City. This plan of action was to be developed not from a point of isolation
but from an interactive process involving substantial community input.
Using our proprietary methodology developed through creating strategic
plans for communities throughout the United States, DeSCo went to work in
Arden Hills to develop a strategy for economic development success.
The final stage of our engagement resulted in the development of this
strategic plan. The plan is segmented to address the five cornerstones of
economic development:
. Building an Organization That Can Support Economic Development
Creating a Community that Fosters Investment
Retaining The Existing Business Base
Attracting New Investment
Creating a Strong Workforce
Every economic development organization is pressed with deciding how
many of these five cornerstones their budget and staffing will allow them to
address. Once they determine which cornerstones they can approach they
are then faced with determining the relative emphasis to be placed on each
cornerstone. In the formulative stages of the organization, much more work
is required in the first three cornerstones; Organization, Product and
Business Retention & Expansion. More mature programs are able to shift
their resources toward the latter cornerstones; Workforce Development and
Marketing. At its current level of funding the City of Arden Hills can only
address three cornerstones well. Based upon the needs discovered during
our strategy sessions we would recommend those to be the Product,
. Organization and BRE Cornerstones.
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It is the recommendation of DeSCo that funding and staffing is secured for .
full implementation of this plan. Assuming this to be an achievable
objective, we have written a five year economic development strategy that
addresses all five of the cornerstones. This program is heavily weighted
toward the first three; organization, product and business retention and
expansion however. It is the consultant's recommendation that these are
the best investments of the City's economic development funds at this time.
Project phasing into three sections; Early, Middle, Late. In a five year
strategy such as this early implementation is recommended for less than two
years from plan adoption; mid term is for year's two to four and late term is
years four through five.
Organizational Development
Economic development cannot occur without the staff and organizational .
support necessary to make it happen. It is, without question, the point
where all ED must start. Arden Hills is not exempt from their need to
address this area either.
The first component essential to a successful economic development program
is to ensure that the organizational capabilities are in place for ED to
succeed. In order to accomplish that success, we recommend that Arden
Hills address the following organizational issues:
Earlv: Years 1-2
1) Economic and Community Development Director.
For economic development to succeed there needs to be someone in
the community with the title for such responsibilities. Currently, there
is no one on City staff with the title of economic development director.
In order to begin the process of addressing this critical issue an
economic development director needs to be put in place. Full time .
economic development staff is not warranted at this time. However, a
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. minimum of part time attention to economic development is warranted
for consideration. Our first recommendation is that the awareness of
this priority be recognized through title changes. We would
recommend that the title of the Community Development Director be
changed to Economic and Community Development Director as soon
as possible.
2) Support Staff for Economic Development
The new Economic and Community Development Director cannot
assume the additional responsibilities of their job without sufficient
staff to manage that task. If the City adopts the recommendations of
this plan, a full time economic development administrative assistant
will be required. This position may be able to be supported from other
capacities in the City's system in the early stages, but it cannot be
sustained without permanent staffing added to support this goal.
Moreover, should TCAAP mature as expected, a support person for
economic development as well as a redevelopment director will
become a necessity in order to channel the growth opportunities
successfully. In the near term, this individual needs to be put in
place to assume the support responsibilities necessary for meeting this
priority.
. 3) Council Development
Arden Hills is at a new crossroads in economic development. In order
for the City Council to support the efforts of its staff, there needs to be
a higher leve! of expertise of economic development issues amongst
the elected officials. Toward this end, we would recommend up to six,
three to four hour training sessions be held at City Hall at a frequency
of one every other month. These sessions should be open to the
public. Topics for discussion may include:
. Incentive Utilization for Competitive Economic Development
. Brownfield Redevelopment
. Economic Development Finance
. Redevelopment of Existing Properties
. Main Street Revitalization
. The Link Between Education, Workforce and Economic
Development
. Leadership in economic development. Why everyone is a
leader in Arden Hills.
Middle: yt;._?rs 2-4
4) Strengthening of City Administrator's Position
.
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Economic development in Arden Hills will succeed when city staff .
turnover is reduced to levels representative of the industry and
preferably below that level. In order to accomplish that task, the
City Administrator must be commissioned with full administrative
responsibility of the city while the City Council bears the responsibility
for policy and legislative roles. We would recommend that a
consultant be employed to recommend the most effective roles and
responsibilities for the City Manager and Council in managing the city.
5) Community Awareness
The third leg of the economic development is the community itself. If
the citizens understand the vision for economic development they will
be much more capable of supporting an economic development
mission. Toward that end, they need to be perceived as part of the
overall economic development effort. Incorporating citizen support
for economic development will require that they be informed of the
economic development focus of Arden Hills. This will be accomplished
by amending the Mayor's already well received newsletter to include a
section on economic development. In addition, this newsletter will be
appended to the City's recently revamped web page for download. .
~ate: Years 4/5
6) Redevelopment Director
As a land locked community, Arden Hills is no longer able to stimulate
economic growth through the annexation of additional space. The
goal for the community now is to optimize the space available to them.
Even if the TCAAP project were to never materialize, the need to be
more actively involved in the redevelopment of Arden Hills presents
itself today. This individual would be strongly skilled in the ability to
take existing properties and convert them to new investment and job
creation opportunities.
Product
The next most important component of an economic development program is
the product itself. In a similar fashion to a business taking their product to
market, the community needs to look at itself as a product that is being .
bought, improved and resold over and over again. Enhancing the quality of
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. the product works directly at improving the customer's satisfaction of the
buying experience. Activities recommended for consideration in improving
the product include:
Ear/v: Years 1-2
7) Gateway Plan.
Visitors to Arden Hills are often in the community before they realize
they are arrived. It is easy to move from a neighboring community
without realizing that one has entered Arden Hills. The paths along
which one moves into and out of a community are referred to as the
gateways. Arden Hills would be well served by placing modern
welcome signs at its gateway entrances greeting visitors and
residents.
8) Way Finding Signage
Moving throughout the community can be made more effective
. through the addition of way finding signs. As their name implies,
these signs help to direct travelers to specific destination points in the
community such as city hall, parks, shopping districts, schools, etc.
When incorporated into the design of the gateway sign age, they add to
the style of the community creating a greater sense of presence that
someone has arrived in Arden Hills.
9) Capital Improvement Planning
One of the most challenging, yet unglamorous roles that community
leadership must address is creating an operating and maintenance
program for its many assets. To the average citizen these assets
seem like permanent infrastructure that will be there forever. To
anyone who has served in the public arena the knowledge that these
assets are in a continual state of decay is well known. Improvement
plans and budgets need to be put in place so that this process is an
annual appropriation of funds. The electorate is most focused on
those items that are above ground, i.e. streets, sidewalks (trails) and
parks. Prudent fiscal planning will also address those items below
grade; sewers, water and utility infrastructure.
.
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Middle: Years 2-4 .
10) Central Business District.
The lack of a city center is a common challenge for modern
communities. Many of these communities developed similarly to
Arden Hills, as a suburb from a larger metropolitan center. Once
critical mass was achieved, a community was formed by the first
settlers. Since the "city" at that time was the larger metropolitan
downtown, the focus on creating a central business district did not
exist. However, as the community grew the need for its own identity
grew with it. As is frequently the case, the area for a city center was
not zoned or planned in the process.
Arden Hills has areas of higher retail and service concentration;
however they were planned for vehicular transportation and have the
look and feel of such a decision. A city center is more pedestrian
oriented consisting of:
a. Higher buildings
b. Zero lot line development (front and side yards)
c. Shared parking
d. Parks (typically passive)
e. Entertainment and dining venues .
f. Niche retail
Areas like this do not currently exist in Arden Hills. This matter is
further complicated by the fact that the "historical" city center/main
street which many have defined as CR E has been "abandoned" by the
construction of the new City Hall along CR G/96th Street. As city halls
are traditionally located in the City Center, the citizens in Arden Hills
question where the true city center may be at this time.
A master plan, zoning changes and development/redevelopment
efforts designed to create a city center would benefit Arden Hills
greatly. This center would be addressed through the way-finding
signage presented elsewhere in this strategy and supported through
various fairs and festivals held purposely in this area to help create
greater awareness and presence for the city center in the community.
11) Trails & Recreation Program
Arden Hills is challenged by the presence of major segregating assets
which are its highways and lakes. These bisect the community into
small pockets allowing for separate and unique residential
opportunities. However, this separation also increases the need for .
attention to be paid on linking the individual pieces together. Citizens
Strategic Plan for Economic Development Page 16 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
. in Arden Hills reflect their interest in a trails program as they often site
the segmented nature of the community in discussions and surveys.
DeSCo recommends that this become a major initiative for the
community through the development of a Recreation Master Plan.
This plan would link the trail system into a unified network of
pedestrian transportation throughout the community.
hate: Years ~ - 5
12) Development Sites.
As a land locked community, Arden Hills is rapidly running out of
developable sites for consideration. This shifts the community's
priorities from a development to a redevelopment nature. Due to
development pressures in and around the community, single site
redevelopments can and will most often be handled by market forces.
However, the need to look at the community from a higher level and
to take larger tracks of land that are under or non-performing and
convert them to a higher and better use is what we are talking about
here. Arden Hills is at a point where master planning entire
neighborhoods, retail districts, business parks and yes, the city center
needs to move onto the public agenda. Through this process, a more
. proactive vision for the city can be implemented. Accomplishing this
vision will require the city's participation in the development process
through financing, incenting and negotiating key partners to
participate in the process.
Business Retention
Business development represents some of the core activities of any economic
development program. Over time, the importance of a successful retention
and expansion program has risen over that of the traditional attraction
efforts. The most effective economic development dollars are those spent
working with existing businesses since most of the economic growth in a
community is the result of established businesses. Here are some activities
recommended for Arden Hills.
.
Strategic Plan for Economic Development Page 17 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
Early: Years 1 - 2 .
13) Business Retention Program.
Recent research on economic development effectiveness conducted by
numerous resources has consistently emphasized that a business
retention program focused on the base (those businesses that bring
money into the county) and the largest companies is the most
successful economic development strategy a community can design
and implement. The center piece of this program is the business
leader meetings. These should be conducted annually and focused on
removing the obstacles hampering business success. Based upon the
input received in these meetings, a series of business services can be
provided. Since they need to be directly responsive to the needs
presented during the interviews we can only offer suggestions of
programs that other communities have used successfully in the past.
If the recommended staffing levels are added to the community, we
see no reason why 30 to 40 visits per year cannot be conducted in the
community.
14) Business & Education Initiative
Arden Hills is blessed with two key assets; a strong business base of
signature companies and a school system that ranks as one of the best .
in the state. In order to maintain and enhance both entities
strengthening the link between the two is essential. Increasing
business participation in the schools is valuable for showing Arden
Hills' students what a business career wi!! be like when they graduate.
Having business leaders, and most especially business owners, speak
at career fairs goes a long way toward strengthening the tie between
the two. A ready-made program that makes this process as much fun
as it is easy is provided through Junior Achievement. JA's pre
planned instructional packets work extremely well in tapping the
expertise of business leaders in an educational setting for students of
all ages.
15) Sign Committee.
It is unclear whether the city's sign ordinance is overly restrictive or if
it is just perceived to be. However, enough businesses in town have
the opinion that the sign ordinance is too restrictive so it would be
beneficial for Arden Hills to convene a committee to review this
matter. These people would be instructed to review surrounding sign
ordinances and standards set forth by the American Planning
Association. The comments received by this committee can be
developed into a recommendation for the EDC and ultimately Council .
Strategic Plan for Economic Development Page 18 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
. to consider. Inclusion of the City Planner in this effort would be
essential.
16) Business Issues on Community Web Page.
Arden Hills' new web page will work to provide a new more progressive
image for the community. This page can become a tool for business
retention by creating a section directed toward existing business
issues. By creating a business only section of the web page the
importance of this component of the economy can be emphasized.
17) Mayors Council on Existing Business Services.
We would recommend a council on existing business services that
would serve as counsel to the Mayor. This would be an advisory panel
of business representatives large and small who would meet with the
Mayor and the Economic Development Director to address
business/government issues in the community. Initial agenda items
may come from city hall, however longer term success of this group
will occur when the members take ownership of the agenda and
propose things for consideration.
. Mjddle: Years Z - 4
18) Resource Database.
City Hall can position itself as more supportive of business if it creates
a resource directory of business support services available from the
governmental as well as private sectors. This can be as simple as a
Word file that is periodically updated, printed and put on display in
City Hall lobby to something as sophisticated as an online database
accessible from the City's web page.
19) Business Matters.
A section of the Mayor's monthly newsletter should be directed toward
business issues in the community. We would title the column
"Business Matter." The double entendre aspect of the title is purposely
selected. With topics ghost written by economic development staff,
the Mayor can focus on issues relating to the business community in
her newsletter each month.
Late: Years 4 - 5
. Business Retention activities are additive events, i.e., they do not
terminate quickly. Later year implementation of these new priorities
Strategic Plan for Economic Development Page 19 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
will see success when earlier efforts are sustained, perfected and .
streamlined.
Business Attraction
Business attraction focuses on identifying companies from outside the area
and enticing them to expand or relocate into a community. The goal is
simple and straightforward; to secure new jobs and investment that off sets
business closures. It is glamorous work, frequently commanding the most
recognition of economic development efforts in the media. However, it is
extremely expensive and it offers relatively low return on the economic
development dollar. Since Arden Hills has not spent a great deal of time in
this area, is just now considering an attraction effort and has little budget
allocated toward business attraction, we would recommend that you focus
more on response capacity than lead generation. With that in mind, here are
some activities recommended for Arden Hills.
Ear/v: Year$ 1-2 .
20) Information Assembly and Readiness.
Having accurate and up to date information is critical for program
success. There are two places where a community can obtain a
competitive advantage in economic development; with the accuracy of
their data and the speed of their responses. We would recommend
that focusing on this capacity be a higher emphasis at this time as
opposed to actively marketing the community. This information
should be readily highlighted on the City's new business section of the
web page.
21) Network Development.
The development of a strong, strategic network is essential for the
near term marketing success of Arden Hills. A substantial amount of
lead generation occurs from the State Department of Commerce.
Lesser amounts of leads are generated from the utility company and
others come from the development community. These three sources
should be the primary source of lead generation for the Arden Hills in
the near future (1-3 years). Leveraging these sources can occur in
two ways. The simplest is introductory meetings conducted by the
city's economic development staff with the leaders in those three .
sources listed previously. City staff should have an entertainment
Strategic Plan for Economic Development Page 20 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
. budget that allows them to take these people out for lunch or after
business meetings as they develop relationships with these individuals.
A more aggressive approach is to hold "Arden Hills Day" and to have
these people into your community for a four hour tour and luncheon
that would be catered at City Hall. The goal here is to make sure that
product knowledge and personal relationships are as strong as can be
in order to have those people who influence investment decisions
consider Arden Hills when opportunities arise in the future.
22) Incentive Policy.
The community would be well served to draft an incentive policy
guiding the productive use of incentives in Arden Hills. This should be
conducted by the EDC in partnership with an outside consultant. As
this document is completed it is then presented to council for approval
and handed back to the EDC for implementation. Although it is a
document in writing, it is critically important that the EDC and City
Council understand that the incentive policy is a fluid document open
for interpretation on a project-by-project basis.
.
Middle: Years: 2 - 4
23) Decision Influencers.
Site selection consultants deal with the larger, more sophisticated
projects that are decided upon each year. Marketing dollars could be
well spent on approaching these individuals, sharing with them the
benefits of an Arden Hills site selection and working with them in the
future as projects materialize. Consultant approaches in the
Minneapolis/St. Paul market would be the most affordable to approach
followed by those in the Chicago market areas.
24) Joint Marketing.
As the program matures, the City would be well served to partner with
other surrounding cities in a joint marketing effort. This is a common
strategy in economic development as companies who are focusing on
an area are able to be approached earlier in the decision making
process through group marketing than they can be with individual
marketing. The sooner that the community can make an impression
on a company, the higher their chances are of securing the new
. investment.
Strategic Plan for Economic Development Page 21 of 25
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Late: Years 4 - 5 .
25) Individual Marketing.
On rare occasions the community may opt to pursue its individualized
market efforts. As stated before, these are very expensive and
frequently result in little or no return on investment. However, for
highly targeted instance where a niche opportunity presents itself, the
community would be well served to have the capacity to pursue
specific prospects by having the appropriate funds budgeted.
Workforce Development
Arden Hills has one of the most highly skilled and highly educated workforces
in the State of Minnesota. This strength is a blessing that needs to be
protected and nurtured as much as possible. Promoting the excellent school
system as a community asset is essential to long term success in economic
development. .
For rank and file workers, much of the City's success in Workforce
Development will result in partnering with The Ramsey County Workforce
Investment Board (RCWIB) in this area. RCWIB is networked into a
statewide system of education and training that prepares people for high-skill
jobs and assures employers of a skilled, flexible workforce. This
comprehensive program is designed to improve the productivity level of the
workers and allow companies to grow in the future. We recommend that
this support for education continue in its current form and extend through
the full five years of this strategic plan.
26) Education.
The quality of the local school system and the work ethic it instills in
the students may be the most valuable asset in the overall economic
development resource base. Promoting, protecting and enhancing the
school/business relationship are an essential component to maximizing .
the role that education plays in economic development. In the BRE
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Final Draft - Ready for Release Subject to Council Approval and Adoption
. section of the plan, we discussed ways that the business community
can become more actively involved in the local school program.
27) Foster Workforce Training Initiatives.
Through the BRE effort, help to bring new training opportunities to the
attention of key partners such as RCWIB. There are funds and
programs available through the RCWIB that can brokered as solutions
for local employers in the community. These resources can help cut
the cost of workforce development significantly for qualified activities.
28) Data Collection.
Some workforce information is readily available but a great deal of it is
not. The ability of the City to collect this less accessible information
and to make it available to the employers is directly proportional to
their success with retaining and attracting quality companies. The
most valuable information is wage and salary data broken out by job
classification. The goal is to collect and disseminate valuable labor
information not readably attainable from other sources in order to set
the community apart from its competitors.
. 29) Certified Worker Program.
In order to increase the value of the workforce in the community, a
certified vvorker program that promotes a qualified vvorker should be
considered. However, since the school system is not exclusive to
Arden Hills, this program will have limited value in differentiating
Arden Hills from its competing neighbors. We would recommend that
it be pursued however as many of the competitive situations will
involve Arden Hills competing against communities outside of the
Metropolitan area.
.
Strategic Plan for Economic Development Page 23 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
Summary Thoughts .
A successful plan is, by definition, a usable plan - one that directs the City's
economic development activities as well as its long-range view, and that
yields meaningful improvements in effectiveness, capacity and relevance.
More than a few strategic planning efforts have run aground because they
were based on a fundamental misunderstanding of what a strategic plan is.
Sometimes strategic planning is confused with other planning modalities,
each valid in its own right but geared toward a different end result.
To put it simply, not every plan is a strategic plan. A strategic plan is a tool
that provides guidance in fulfilling a mission with maximum efficiency and
impact. If it is to be effective and useful, it should articulate specific goals
and describe the action steps as we have in this document. As a rule, most
strategic plans should be reviewed and revamped every three to five years.
This plan is no exception. .
Strategic planning has long been used as a tool for transforming and
revitalizing economic development organizations. In its ovvn right, this plan's
primary goal is to energize the Arden Hills EDC and to chart a course of
action for the organization. Recently, however, skepticism about planning
has been on the rise. Political and economic uncertainty is the norm and the
pace of technological and social change has accelerated. There is some
disillusionment with planning efforts that can't keep pace. "We did a plan five
years ago and haven't looked at it since," is one common complaint. Or, "By
the time we completed our plan, we were already carrying out all of its
strategies. "
However such comments miss the point. Rather than expose some fatal flaw
in strategic planning, they reflect a basic misconception about the purpose
and value of strategic planning and what it takes for a plan and the process
to succeed. Indeed, the process can prove pointless and frustrating and the .
Strategic Plan for Economic Development Page 24 of 25
Final Draft - Ready for Release Subject to Council Approval and Adoption
. end product of dubious value when care isn't taken to set clear, realistic
goals, define action steps explicitly and elicit the views of major stakeholder
groups.
Yet few tools are better suited to help address the staggering array of
challenges brought about by a changing environment. This strategic plan for
Arden Hills has addressed the needs of the community in economic
development while taking great strides to ensure that the common pitfalls for
plan failure have been averted. All that lies next is to implement the plan in
a logical, sequential manner. In so doing, Arden Hills will move its
economic development efforts, and with it the community as a whole, to a
new standard of performance that parallels that of the most successful of
communities.
We wish you success with your implementation of this plan.
. DeSCo
August, 2006
.
Strategic Plan for Economic Development Page 25 of 25
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.
. ~
.
~ EN HILLS
MEMORANDUM
DATE: October 25, 2006 COUNCIL WORK SESSION
TO: Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Karen Barton, Community Development Director~
SUBJECT: TCAAP Discussions
Hoisington Koegler Group, Inc. (HKGi) has been contracted by CRR to conduct the Master
Planning process for the redevelopment ofTCAAP. HKGi will be attending the work session on
Monday night to provide council with an overview ofthe Master Planning Process and timeline,
for the TCAAP redevelopment project. HKGi has expressed an interest in alTanging a tour for
. the Council and Planning Commission to visit other mixed-use developments in and around the
metro area. I've attached some infomlation regarding HKGi for your review.
Additionally, staff will be providing an update regarding the environmcntal process and transfer
process for the TCAAP propcrty. Meetings with the Army, GSA, regulators and City/CRR are
scheduled for November 7 and 8. I've attach cd a preliminary agenda for your reference.
Staff has been working with Steve Bubul of Kennedy & Graven and CRR on the Preliminary
Development Agreement and will provide Council with a status update.
CLOSED SESSION
The General Services Administration has requested an extension of the OlTer to Purchasc.
.
.
. TCAAP Development Project
Arden Hills, Minnesota
Ryan/Rehbein Land Partnership
.
September 8, 2006
Hoisington Koegler Group Inc.
S:RF Consulting Group, Tnc
.
.
.
The HKGi/SRF team offers R:an/Rehbein land P,IrtnlTship and the
Cit:, of .-\rden I-Iills with unp,lrallelcd experience in communit:. master
pbnning, landscape .Hchitccture. ,HchilL'cture, engineering and
imp"'mentatioll. This team has \\'urked together on seh~ralland planning
,md design projects in n~Cl'nt :'('<1 rs, including the B.lssett Creek Valle:'
Redevelopment \Llster Plan, Eden Pr.lirie Comprehensive Pl.m, Eden
Prairie :\lajor C,~nler Area Land Use and TrJnsport,ltion Plan. Cit:. of
\Iound Transit Cenler, and Pl:mnuth Cil: llall.
Our team has the GlpJbility to provide a full It'\'d of planning, engineering
and design senices. Our relevant experience and tcchnical,kills are
unequalled .1t producing innonti\'e and achin'able results for complex
development prnjects like the TCAAP Development Project. In addition
to I-IKGi and SRF, we h.1\e imited BKV Group and ZIIA Inc to join us
and fully com pkment the karn, The HKGi/SRr team consists of the
f(-)lIowing firms:
[1](3 HOISINGTON KOEGLER GROUP INC.
RiO Hoisington Koegler Group (I-1KGi) will le,Id the master planning and
entitlement services, landscape architecture, streetscape and public space
Hoisington Koegler Group, Inc. d,~sign, cost estimating t(lr landscape design, PUD suhmission process, .
123 North Third Street, Suite 100 public particip,Ition and pro\'idl' proj<:ct management services.
Minneapolis, Minnesota 55401
p: 612,338.0800 Firm History and Philosophy
f: 612.338.6838 IIKGi is a firm of twent:. tJknted landscape :lrchikcb, urban designers
web: www.hkgLcom and planners \\.ho share thl'ir passion for design and pbnning with client
comlllwlities striving to cr,'ale lasting pl.lces of quality. HKGi has t \wnty'
four years of experience designing high qualitJ' :1I1d distincti\'e public and
pri,'ate spaces on budget and un time. Dnelopcrs and n.HTllllunities sl'l.k
lIKGi to lead their planning and design efforts becHls,' of our ability to
creatively sy'nthesize complex program nel:,ds Jnd planning issues \\'ithin
a process of consensus-building.
IIKGi beliC\'e' that design, \\'h,'n inspired b: the char.ICter of the pcopk
and the land, can lTl',Ilc a unique and identifiable sense of communit:.. \\'e
aspire to pro\'irle our clients with meaningful and JpprOpriollt' planning
and design "en'ices thJt (:r<.~alt' this sensc of communit:.. Four core
principles .1ft' universal to our prJcliu: and are tll(' framework for our
firm's idcntit: and planning process:
Collaborate
11I13 HOIsington Koegler (jroup lnc. \Ve stri\T Ie) inkgrak diverse pcrsp('cti\(~" into ,Ill of our w()rk. \\'e
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hring togdhl'r teallls (Ii" P["(lt~.ssiun,ds th.ll lhri\l~ 011 :1 studio Jppnl<lch to
plJnning alld ,Ire p.l'si. lll,ltl' ,1f,out tht' tOlltinuous pron'ss of tt'Jt'hing Jnd
k,Irning, Our prou'ss hegins \\'ith thol"<.Iu:;hl: umll"r'l.mding tilt' land
and matching it-; l";lp,lhilitit~s 10 our di('llt" ohjl"lti\ I.'S ,Ill.j rn,lrkd realities.
Listen
III lJrdcr f'lI' pLUb to rdkct tht:' uniClut. ,h,lr:llkr of ,lIl\ gil"('ll p!,In\ the
lI;ltur,tl, l"UhUr,ll and hi"torical \ JIUl'S Ilt.'cd 10 he Iw.1nl ,llld umkrstood.
\\'t' \\ill cuntinual!v li,tt'n to ,.lit'll\-; .1nd st,d':l'h"ldI.TS to t"flsun' \\c build
UpOIl tht' illhcn'nt 'trl'ngths (If till' commulli!: ,1nd COllsiskntly provide
direction that r,'spcct:' the (., illkxt of the projt'd at lund. Continuous
t~'("dh,\l"k is;\ 1."Jrtlc'r,tone 01 our d('sign pI"< ,,'t','. \\'t' discuss Jltern,Itivcs
\\ith ('Iients ;It t'\,<'r:' stlT' cd the pron',s .md l.'ngJg" thl' community
wh(.'llc\cr ,11.lJ-lropriatt', TIll' r,.sult is ,lh\.1\' ,I gr,ullllT \'I.Slon th,It guides
dc,\'d,JI>rnt'nl.
Explore
K:' ('mhr,lt"ing tlw c, 1I1lplt'xiti(" r,l our pI"< ljnt> l\(' CHI cn:',ltc IlL'\\ :,olut iOlls
th,lt hring oLni"u' ,111,1 nw,Isllr,lhk \";lllll.' tl) nul' c1it'lIh. ()ur thir,t to
st'ck out II':'\\' t'()[}!wn i'1I1:' I WI \\','t'lI Pl'UP!.: .llll.l th" l.md i, ,1\ till' ht~;lrt of
. our l'XpkJr,ltil)ns ,Ind is int('grdl tl) our pLllInillg and dt'sign pron'ss.
Create
Only b\ und,'rslanding ho\\ ,1 pl<1nning principk noln's into ;1 built
UHllIllUnil\' as,'I't ".m \\'c ,Iduall.\' ht'gin tu ,':'C' Ill'>\\' our \\"l,rk dlfcct;; the
ph:sic,11 ch.lrader oi an: gi\"l.'1l pLIl't~. \\'" will ,d\\',I~S stri\'<' to Cd IT:' our
COIlCt'ptu,d pLullling id'.',IS "01"\\ ,tnl tr, huilt rc,llitic,; ,0 tholt our plans call
h,I\ (. ,1 r'.',ll ,md Idngiblt- ('ontrihution t" our cultun'
List of Services
Planning and landscape Architecture
Orll' 01 ollr goals i, tt.' ,1ddr,.'ss tlw JTl,lll: CIHTlpkx i;;SUt', of Illjxed'lIsl.~
commllllit\" dnelopmt.nt like thos\" pos,',d ,It th(' TC:\.\P site in :\rdcn
Ililk llKGi l)n~T' .! rull range of pl.ullling ,llld land""Ifw architecturc
seniu's to hring \',Ilul' to our c1icnt:', in.:lll<lin~:
. ('olllprdwn,siH.' pl.lllning
. ;\I.btcr pl.uming ,1Ild,ik design
. Entitlt'mcnt:, zoning olml Lmd us\' .Ippr()\'al,
. Urh,11l design
. COll1ll1llllit:, pLlrllling ,md design
. [',lrb, tnil;; olnd npc'll spacl' ("'sign
. Strn'lsl'alw dL:sign [;U3
Hoisingt<.ln Ko.:gkr Group Inc. gJD
.
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pllg (' J
.
Group is experienced in collahorating with multiple constituents and
building conSt"nsus among dinTs,: needs ,HId opinions. The:' take a n:sted
interest in each project heyond the traditional architect:' engineer design
role. They build lllornt:nlUlll and enthusiaslll kll- prujects through public
relations, marketing Jlld lobbying effurts.
BKV Croup is committed to \ksigning buildings and en\'ironrrll:nts th.ll
are at th,' !;"refront of design and kchnolog:'. The:' helieve the levd of
design is din;lted b:' thl' cOlllmitnwnt of the client JIld architect, r.lther
than by the size of the project or budget. TIll'ir philosophy is to design
within the cultural fJbric of each cOllllllunity, using materials and syskms
to provide optimum value, ti.mctionality, Ilexibilit:" durahility and timeless
Cjualitv.
Their work, and the work of individual 'tall' TTwrnblTs, hJS achieved local
and national recognition I~)r design, sustaiclolbilit: Jnd use of technology.
They ,He dedicat,>d to the ulntinuing education and professiorlJl
dcvdopnwnt nf stalT through frcqut:nt attl'cHbnCt' of conferences and
workshops on I'~ading edge technulog:'. Gin:'n th,: \\ide range uf expertise
in the firm, every project tcam is customiz..:d to the project at hand,
matching e,lch c1i,'nt with the best exptTtise for their project. .
Service Mission
All of HKV Group's clients n'(juire multiple participants to provide a
\'Jridy of senices resulting in the cumpktion of their project. :\ weii-
org.lllized senice firm prO\ieJ.:s client .lCCl~ssibilit:. to all levels of the
projt:ct kame :\t BKV Group, this s'T\'ice.nricnted team approach is a
nel \york of in-house specialists \\ho ensure the highest level of input and
control t(1I- the client.
The tc.Hn includes in-house specialists from each of thl' rC(luired disciplines
to complete the comprehensiH' slTvin:, that today"s extensive projects
dem.md. LICh projl~ct is led and coordin,llcd hv J BKV Group p.lrtner.
The dicnt is at till' center of the design proccss \\'ith din'ct Jceess to all
team mt'rnh,'rs.
At BKV Groul', th,' in.house senicc disciplines, in combination with an
extensive computer tl'chnolog; platform, pn)\ ide an il1llO\'ative and
comprehensin> sl?rvice deliH'r~' firm.
m~ Hoisington Ko~gler Group Int:.
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lHA,INC. - -
1.J 1.\, Inc. \\'ill pn)\i,!t: Illarkd ,lllalysis t~)r luturc del'd(lplllent ,It the -- iiiWL.-
']<..'.-\.-\1"' site. Their \\(lrk \\ ill pro\'ide irllpon.lllt ink,rnution n'g;u-ding ZHA, Inc.
the ,IppropriJtc mix of bnd uses and d,-nsitit's th.lt will e\cntu,IlI\ be 221 Essex Street, Suite 51
incorpor.ltcd into the pun Plan.
Salem, Massachusetts 01970
/:11:\. Inc. !)ffwidcs c(JI\sulting services ,lddrcssing ,1 broad r,lllgc of urb,lIl
r('al estate (k\"l'I()Pllll~tll issues. ht.1blished in 197:;, thL' firlll has conducted
d.'\el'Jplllent. rdall'd assignm,~nts in ~S St.1tcS for on~r ROO public and
pri\',It<' di,'nts.
Approach
ZH.\ assists di,~nts rcg,lnling sophisticated r('JI ('stall' tralls;lcti'm' ,1lId
negnti,llions. Tht' firm's st;IIT incllll.ks t'c'Hlomi,sts, planners ;llld fin;mci,II
.ldvisors \\.ho assist cli,'nts in the pnlgramming, (It-sign, construction, and
fin'lI1"ing of rn,llry t:pes of rG11 estate prlljCL"\s. The principJls of thc' firm
have ',wer 50 :'cars' comhinl~c1 expl.'ric~nce in real l'state cc,)nomics,
r1e\e!"pml'nt planning and programming. projc.ct p.lCbging. I"in,lt1cing
,1I1r1 k,lsing arr.lllgt'ments, ,Irchitectur,ll and t~ngint"Ting supenision, bnd
(!t:H'I"pnll'nt, project Illan,lgl~ment and other t~conomic dt,\".!r-'pnll.'nt
. .lCtivities.
lH,-\ is \ i,.'\\vd b: Ill;ltl:. c!t:n'lupnll'nt c'ntitil~s throughout th,' L1nikd
Statl's ,IS tht.' premier re:d ('state consulting firm in the cOlmtry in
packaging joint puhlic.:pri\'atc \'Cntures ;lI1d in tT"Jting d"it.ctiH' dowllto\vn
redn't.loprn(>nt strategies. Strong ,.'rtIph,lsis is pbn:d on transl.lt ing
rcdenJopnlt'nt ideas into Jc'hinabl" development projects with the roles
of Jll itl\oln:d p,lrtics clte,It'Iy defin(.d ,Hlll conditional ,lgr('(~nlt'nts
nClToti,ltc, I. B:' ul1\krtJking proj<.:cts that l'nCCJmpJss both fe.lsibilit: and
0
irnpl,'rn,>nt,II ion dellll'nlS, 11-1:\ Ius den:'lopl'd J pr,Idic;ll. cl)llllln'h<.:nsi\'e
kn'l of ('xp..~rtise ollld hJS gailh.'d .1 n~putJtiOtl fnr gettin~ pr,'j...l"tS
actll.lli/l'd.
Hoisingron Kilegkr (irollfl Inc. 11I13
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PEOPLE
.
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BRUCE CHAMBERLAIN
Principal-in-Charge, H KGi
:\s Principal-in-Chargc ffJr I IKGi's te,ll1l on the TC.-\.\P Rt'(k\"t~I()prm;nt
Project, Bruce' will he respon:iiblc fur project lc,}(krship, \'ision JJ1(j
communication with the client .llld communit\.. Rruce anticipaks that
2 S. 3()O/o of his time \\ill be dedicated tow.lnl the TC\AP [)l'\"e!opment
Project.
Bruce is an award-winning landscape architect with oYer sixteen :"CJrs of
experi('nc,' in urban and site design. LlI1dscape ecology, downtown
rnit.1lization and strJlegic pLuming. .-\s Vice Presidl~nt and Principal
with Hoisington Koeglcr Group Ine., Bruce has pb:cd ,1 leadership role
in the firm's grO\vth for over ten years.
BrucE' has experienced significJnt success in till' arc;1 of rede\"dopment
planning, especially in the Citil's of l\linnc;l[-1olis, :\Iound and H,lstings,
where he Ius built long term rdJtionships. For o\"Cr J d,xade, Bruce has
spcarhe.Hled the a\\'Jrd.winning Mound Visions Downtown Revitalization
projl'ct. I Ie has worked dosd:' with the Cit:, to shephE'rd variuus phases
of the project through to implementation. I Ie ,11-;0 led t1w redevelopment .
efforts of Bassett Crct'k \',dle:' on behalf of RYJn Comp.mies in 200,S-
)006.
Bruct.~ has trdnsLlted his intL"rest in t~cology and tlh.' urhJ.!1 t~nVironnlent
into In ,IITa of speci<1It:._ He is a proponent of a comprehensive approach
to urban design and pl.lllning issues ill order to foster <1 particular sense of
place ,llld cnC<)Ur,lg<'~ communities to integrate the bndscape's natural
qualities into the built environment.
EDUCATION
B. L. A. with IIolwrs, Univel-sit:, of Minnl'sota, 19St)
Study .-\hroad-RoYJI :\lclbourn(' Institute of"li::ch., Mdhourrw. .-\ustralia
REGISTRATION
Landscape Architect. :\linnesot;l
ACTlVITI ES
President 200 S -06; .\ merican Socid:' of I .,1I1t],;c.llx' Architn:ts, ;\\innesota
Chapter
University of Minnesot<1 - instrut"tor, mCllttlr. studio crit it
LIplwr \Iississippi RiH~r Citizens :\chisory Cornmitth'
ml3 i\linrll'apolis Chamher of Comml'rn~
~n Hoi;;inglon Kl)eglcr Gwup Inc. .
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p ag" f /I
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JEFF MCMENIMEN t
Project Manager, HKGi "
"
.
:\s till' pruj\'d m,l/lagn fur IIKl;/"s team for the TC.\.-\P Red"ldnplllcnt
Project, JdT ,,'ill be r('spon'ihk for project nun,Igement, lksign and
d(llUml'nLltioll, l(ualit~ 1l101nagcment, schedule ,1IId hudget issues, and
reguiJr COlTlmUnic,Ition \\ith the client and community. Jeff JnticilMtcs
7 ~ 800 I) of hi,; limc \\ill h" dedicated toward lh,~ TC:\:\ P Dcvelopment
Project .
Jell is ,lll ~lw,Ird \\'inning landscar'~ archikct with Sl'\"t'ntcl'n years of
('xpcrience in urbJn design, community .1I1d carnpu' mJstcr pbnning,
town ccnter olnd publ ic Sp.lel' design. :\s Director of [k:;ign at HKGi,
Jl'fT pb:',; ~l "'adership rok in till' <ksign of man:' of the finn',; projects.
I Ie is highly n'g,Irdecll;J[" his commitment to prodlll'ing kgJ\:y project
\York .1Ild the ,lbilit:. tn bring (Tl~,ltill: solutions to llJlllpkx pr()jl~cts. His
experience and cXlwrtise strelchl~s across ,1 broad spt:ctrum of the planning
.md d,~'ign di,cipline. !-k has tLI\ ekd extensi\"t~ly throughuut the \\'orld,
study'ing the' planning ,1I1d dc,;ign of greJl,.'iti,'s and public spaces. lie has
sunessfull: Ic\crag,'d that intcn~st \Yith his t.lIcnts and 01 cornrnitnll'nt
. to producing (IUJlit: work 10 illlpl,~rnent s('\eLI] ,l\vard \\'inning projl'dS
throughout the country including the [)em er Commons and Kil'rbnd
C I)m mons m i xcd -use projeds, located in LkrnlT, C oloradn Jnd
Scot bl1.11c, .\ rizl JIl,I, n:'sjJ('( ti \"t' h.
EDUCATION
Uniwrsity or :\Iinrll'sot.l, Badll'lor of l.andscape :\rchitectllrc', 1989
UniHTsit: of ColnradlJ at. Ikl1\cr, Urb.lIl Design, 2002 200..j.
REGISTRATION
i\linnc.,otJ, landscap(' ,\n'hitl.(.t, [.il'ense No. -1-3';).11
AWARDS
Congress f(lr Nc\\' L1r1lJniSlll, Charter .\\\"<1nl. Ut'n\'LT ({i\"\'rfront
Commons, Dl'nnT, CO., :)003
Ariz()n,l Ch<1ptcr ,\SL\ Honor :\\\.In!, Kil~rl.Uld (\>I11rnnnS, Phucnix, :\Z.,
2004.
ColoLlllu Ch.lpter :\SI...\ I I <"Hlor .\w,lrd, rh'llver Ri\ l'rlWllt Cf)llllIlOllS,
Denn:r, C'O., I (Jl)S
:\Sl.t\ Honor .\ward Recipient, 1989
MEMBERSHIP
Urban Lalld Institute lIoisington Ko<:gkr Cirl)up lne 1;][3
. .-\nh-ric'Hl So,'i,~t:. of l.andsc,l[w .-\rd1ikLls ~n
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pa g (. J I
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JEFF MILLER
Planner, HKGi
As the project planner for HK(; I's teJm on the TC:\:\ P Rede\"l~]opn1l'nt
Project, Jeff will be rt:sponsible for providing planning services n~btl'd
to the PUD submittal processing, public particip.ltion, and an~; loning
ordinanl:e .md comprehensive plan coordilloltion required for tlw project.
JelT anticipates that 30. 3 )~'O of his time will be dedicatl.d tow,Ird the
TCA:\P dewlopment Project.
Jeff, an urban planner with Hoisington Koegler Group, possesses J strong
background in land use planning, urban design, rede\ dopmcnt and
community p,Irticip.ltion. JelT's city planning experi,~nCl~ includes work
li)r thn~e diverse t~ves of cities: St. Paul, ROSl~\'ilk and Chaska. Jd"f Jlso
has urban design experi(~nCt' as J researcher and project malugcr' \\'ith
thc Design Center ll')/' .'\nwric,lll Urhan Lmdsc~lpe .It thl' Univl'rsit:, of
"-linnesota, most nol;lbly with the [\inrth\\est Corridor (County High\\'a:'
81) in I-knnepin Count:'. Jeff's previous l'xpericnce has cnabled him to
work on a wide range of community planning and design projl'cls, including
compn>h,:nsin: plans, bnl\\nflcld redevelupment planning, urban design .
scenario d,~\'e1I)pml'nt, transport,ltion corridor pbnning, nco-tr.lditionJI
lwighborho()d development, historic pn'sel"\'~ltion, zoning, plat & site
plan revie\\', emironrnental re\'il'w, fisCJI impacts Jnal:'sis, and cOTTlmunit:
participation.
Jeff's wide range of experience in pLlllning and url.1im design h,IS en,lbled
him to devdop an integrated approach to understanding and "lIving
communities' planning and design issues. Jeff's experienn~ in the public
Sl'Ctor, as well ,IS his speciali/l~d kno\vkdg" in urban design, reusing
bn.l\\nfields, transportation ("lJrridor planning and neighborhood
dnelopment, brings a complenwnt,lr:' mix of talents to I-IKGi.
EDUCATION
Master of Planning, Hubert II. IIumphn'.\' Institute of Public A/lairs,
University of ;\linrlt'sota
Bachelor oL-\rts in honornil's, St, Olaf College, j\;orthfield, !\I;\,i
ACCOMPLISHMENTS
OlltstJn<ling Plan .'\ward, .\linnesotJ Chapter or the .-\merican Pbnning
,\ssocialiun, !\:orchwest Corridor Pl.znning and DeSIgn FrLlnlc'work, Projl'ct
[1]13 Manager ~ltId Primary :\lIthor, 2002
g]U Hoisington Koegl.:r Group Inc. .
m.... _... -..-.--.
P 11 ge 12
.
William Baxley, AlA
Design Partner
Bill hrings !)I'CT (':ight,'cn :(:,lrs or experi('IH."~ including rn,lSter planning,
nHlllicip.ll. lurporatc and lOlmnunit:. projects. lie is (kdj('Jkd to prrlviding
,'nduring, CTl'ati\'l' design to fulfill th,' needs of till' dil'nt and user and
('nridh''i ollr '."llIirorlllll'nt.. Bill \I'orb directly with clients, cst,lblishing
dc,sign ;lIld im.Ige dcvelopment, .\s kad designer, his rl'sponsibilities
include all ph.lsl's of pruject d,'\'clopllwnt, from initial progrMnming and
prclimin;u-: d,:sign work, through fin,ll construction docunwnts and
cOllstructi,m administration. "1"11<: .\nwric.lJl Imtituk of :\rchitects (AL\)
'\Iinn,''iota .\\v.ln:l, COIllmittee sd,~d('d Kill B.lXkv to n:ceive the 2004
Young ,\rchitects .\\\',ml.
Education
Syr,lulse Unin.:rsit:" Uni,,:'r,ita Di Fin'nz,', B.lChclor of Architecture
Registration
Profcs;;iunal :\rchikd :\I\i if .n:%6
. Professional Affiliations
:\rnnj,'an Institute elf .\rchikds, ~linu(,Jpolis ChJptcr I ;\V Aesthetic
Iksign H,t'vil~W Commitke, City of ,\Iinne;lpolis
HoisinglOn K"cgkr Group Inc. (1][3
. ~n
{I ug e / .
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Jesse Symynkywia
landscape Architect
Jesse',; 12 :Tars of experience .IS ,1 landscape architect and project nlolnager
provides expl'rtis,~ in all facets of site design and landscape development.
Hi'i expertise includes site planning and de'iign, construction
documentJtion, specifl\:ation'i, and construction supl~nision. Jesse's project
exptTience includes sports/recreational facilities, large.scale urban mixed-
use projects, parks and campsites, natural/historic interpret.ltion centers,
urbJn stn'etscapl's, zoological gardens, municipal buildings, commercia/!
industri.ll, and corporJte facilities. Jesse hrings a pJrticular expertise in
sustainable design Jnd indigenous land'icapes to every project. He is
('xperienced in the (ksign M1d l'onstruction of r,lin gardens, wetland
mitig,Ition, \\atnfi-ont landscape de\-elopm,'nt, and sustainable storm
water management. He is familiar with thl'.' U.S. Green Building Council
principles of I.('adcrship in Energy and Environmt'ntJI Design (LE[D)
and their applic.ltiun to sustainable sik design. In urban settings, Jesse
has provided hrge-scalv urban planning incorporating urban landscaping,
stredscape bC,lutification, sign.Ige planning, c()ordin,ltion \vith transit
systems, and sik lighting. .
Education
North Dakota Slate LIniversitv
Bachelor of I.andsc,me\rchitet:turc
1
Registration
Professioml LmdscJpe ;\rchikct .\IN #26970
m~ ll'lisingtul: Koegler (jrol.lp Inc.
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Dick Paik
Associate, ZHA
:\Ir. !',Iik has .sixtecn vC,lrs oj (~xperic/)t:(, in rl'JI esl.lte and economil.'
dcve!of'Int'nt t"ClIlsltlting. ;\lr. P,lik \Hlrked for /1 L\ from 199:; to 200n,
,1Ild h,b reccntly rc.turned to 71 L\ after fiw' V(',IrS as Vice /'r,'sident for
- ,
Bon; .md Cum P,lIl:', in Buston, \1.\.
:\Ir. Paik m,lll.Iges prujl'cts involving market and financial le,lSibilit:.
an,II:'sl's, urhan 1"C\'italizatirJl1 planning, (on1ll1lmit:, <.~conomic den.lrlpment
stratl'gilCs, n:onornic impat:l .1Ilalyses, and busilll'sS krllls to Iw included
ill joint, public/privatc' d,'\'e!opm('nt l~nde;llors. Mr. P.lik's clients induc'"
puhlic, pri\';lk and nonprofit l'ntities, situated within the eastnn, southcTn
and midwcstern United St,ltCS, seeking l'conomic l-evit~l)ization and/or
pri\Jt(. dev<.'loprnt'nt opportunities. Mr. Paik', primary ,'xlwrtise
l'nCOrnp~lSsl~S devcloprrll'nt ft:asibilit:, planning implelllE'ntatioll strategy,
<1lll.l economic analvses. His <1n,Ilvs<'s h.ne adrlres'ied ;1 r.Hlge 1.1f
dt"ve!opnwnt t:'P\~s \'ncoJllpdssing
AREAS OF EXPERTISE
. . In ,Idditioll to his primary arl'~iS of ('xlwrience, \Ir. /',Iik als,) h.ls
<.'xpericnce in Lmd USE' planning and real property ~lpprJiS;IL as
\nJI ,IS t \\0 YCJrs .IS a practicing attornl':'.
. Convention,l) rl'sidl'ntiJI, cOJ1lmtTci,il amI industri;ll products,
. Mixl'd-llsl' prui<~ns,
. R,'vitalization strJt"gil's for do\\,nto\\'ns, \vJterfronts, tr,lllsit
station ,Ircas alld other ullderutiliz,~d properties or ,1ITJS
. Specializcd projt'c\s such ,IS r(~LTCatiolloll f.lcilities, marin,ls,
th('Jtcrs, spurt;; stadium.,. n'sl~Jrch parks, meding/ l(Hl\l'ntion
hcilitiE", port bcilities, and other such de\"Clopment prlljt'Cts
EDUCATION
Uni\t'rsit:. uf ;\Iinnl~sota, l.a\\' Degree
Unin-rsit y of North ClrolillJ ,1t Ch<1pd Ilill, \1aster's o!" R(>gion.d PLuming
Bn>\\n Univ,.'rsit:., g,lllll'lor's of Arts
Hoi,ington Kl)egkr Cir\)up Inc. [;]lI
. ~n
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page 1 t}
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PORTFOLIO
.
.
i1Il ~ Bassett Creek Valley
..... M Redevelopment Plan and Design Guidelines
. ~n Minneapolis, Minneso~
~]J . I~!~~t
\ ~ . "A'>''''0V ~;m~~.Jltm;
! I ,~-'-:~r'--'-, . ,.... .;'~.-.'>~;~~~~,:-;~~~.
rico , / '....;...,...'.'.' ,,' " :..-. .._'C._.. .:.
~I\ . ;r>f~I'~E. 4f!!'S "'. '", //"" ~ "!' ~"o, 'cJ".,...,~!~~",'.lc
.' I .J ~{!f -......... . 'I~"' .' ...I~~ i: :'~~=I'~"l'~
- ~ 1 -~-- ,; .... 0'./ " .~.'- '.
. ;':. ' : f." 'W"', .~~)~~ijY
,,:~/'- '" ".." ,"
The fh"l'tt Cn'l.'k \',1/"': arC,I, just \\l'st of downto\\n \linn",Ipnlis, .' ,ig".:.... '.,". ....
i, ,I ) :;0 ,IlTl' hrO\\"llheld site housing ,1 widt: \"olrit't} of bnd uSeS, hut
kan.; to\\ ,Ird, ,1 mix of ind llsl ri.d users, including the' Cit:. of
\liI1l\l',ll'olis illlpl>lI11d lot ,1I\d ,ll'nnClTlt' stor,lgt' and crushing Llcilit:.,
hoth of \\hid) (lccup:' Llrgl" portiu!1S uf tlw pruied areJ. Cin:n the
site', Illl:,lti{J!l within \\ ,liking distJnn' of dm\"!ltu\\n !\Iinn,'apolis
. \\'ith tn:nh'tlflllU" \'i('\\s of th,.. d,,\\ntlJ\\1l .;k.v1inc ' ,mdrh,lt it could
!)(lknti,ll h pru\ id,.. a red,'\",~loplllt'"nt oppl1rtunit:. tor a mix oj
r,'.;idcnti,ll, offill", retail and ci\"il' ust'S. current land u.;,' conditions
rl"pre'ented ,111 undc'rutili/ation of tilt: land and \Hire detl'rlllincd
to Iw incoIllpatihl,: \\'ith adjJcent rl"sidl'nti.t1 ,md park USl'S. """"',k{:
""II@" .'
-.'\.t-
On 1!l'1l.l1J cd' R:;lII CornpJnies, HKCi led a Hlulti-di,ciplin,u:' ''''-w~'-''' ;;;'0 '
conslllt,lI1t te,ltll, an aihison coml1littl'l~ and tWlI m:igltborhood " . ...... ,f'?,~.
group' through ,Ill intensiw' public particip;ltion alld plJtHling pron's,
th,ll h,ld ,IS its objediY,> a "r,',11ity hased" lTlleldopIlll'nt pl.m that !:,;:J~';lyS'''Cl'ons
,l(J d n' -; 'l: d ,1 P P ro pri ,He USt'S ,Ind dl~lh it i l>'; t' n \" i ro n ill t'll LIl ~:'i"': :.:,:~...._.
rl'llwdi;ltic1n; infi';lstntcturt'; ,md building fot'm, m,l,,,ing ,lIld scale.
III addition to g,lining puhlic suppurt liJr the r,~dl'\delprnent pbn,
HKGi ,lSsist,..d IZ:;m ClJll1p'lllies \\"ith the ckterrllin;ltioll or pOkntial
d('l,,'Il)pnh~nt :.it-Id.; ,md infLI.;trllctUf(' co,ts through ,1 det,Ii!et! and . . ~'.._..
.~........
iterati\',' co.;t cstimatinn proces" The .;tuejy \"j"lded ,I " :,'0 ______
({i'de\ c10pllll'llt :\l.1skr Plan R"port and Urban Design l;uidclinl" c'''' ---.-
to ouie!.: futurl' rede\l.lnFlll1t'nt in the arC,l, :':;'~~;:.~::::~'-_':':'
. b _.n :::;::.==::::::_....::~-
".; -.:"':..\~ . ". ')
.
ilI1 ~ Denver Commons
UIJ ~ Master Plan Design Guidelines and Streetscape Design
~ n Denver, Colorado
.
\\"hik ,'mpl. J:',.d ,It Llt"ign \-\"Jrbhop, Jt'll \k\h'IlJlllt'n
\\ ,1.' r"'p<>llsihk 1;,1' prcljl'<t m,llugollt'nt, lIrb,lII ,ksigll,
,Illlstrlldi<>ll d"nlll1l:'lIt,llinn and <ldmilljstr~ltiun C)f ,111
pu[,lic illfr,lstrudllr(' s\st,:ms rclakd t" the
rt.d,."\ ,.I"pllll'nl I.>LIfI j;,r till' Lk'll\"er Rin'rfrc JIlt (:nmrnons,
i"c.l\('cl in 1>.-11\('1"';; C,'ntral PL1ttc \',dk\. The rn,lslt:r
IILIII ,; ,r this 11..'\\ urhan \'ill.I~l' is a pt',kstrian .Ill.! tr,uhit
(Jri\'nl<'d hrcl\\nfidd r('d~Il11Jti'JIl proj"d and a n.ltiOll.l1
Ill"cI,.1 lor slJsL1ill,lhle alll'rr1.lt i \ cs tll sprawl. Emerging
il';!\1 co ~hTl'S ,li;'rr!H:r r~lil \'ank the pLIII is JSSl'mblcd
"I' <I \ iIL1~l' "n .1 !,(LWcI ,ult-, '<)llt.lining comnH:rciJI US('S
,1! ;\.' ,"nkr \\'ith '!lJiCkr, re,id,'ntial llcighbnrhno,L
j", .;1,": ."lj,l("eJlt to p.lrks ,1!Id "'pl'n 'r)J("(~. In 2UU3, the
iiri..lil ,It-sigll plall for l),'nn'r Commons rec'<'jn.d J
Ch,,,,,, ,\"mll,o", ,h, Cong"" "" 'J,'" l!ch,,,,;,,,, I~\,f"~~f;;.:~;~~$fi
Th"prop",,'d stn.'d s\sll"m within this lIe\\ urh,In \'illage '-;'~~:,j I ,_I~. ,j{1!'!I~':F~~' ~,~\i~~'_'~';'~E
. ..~~>.> .;..m T,;\r'~~ . .",'" ,ff;,~, ...:.:z:";:';',~
,'sLlldislH.'s ,"[ hier~\r(h\" tll,lt <;,TH', rt'gillTl<l1. district ,md ';" ......~\~~~~." ;,-..? ,,~~':J U . ~{s., .~~.
'. '" ~"''S"' -'-'\-,\,~/"" l',l ~L;~;;i1LE)~ Ir'~ ,..-"'.....~..-
1'",11 T1l"(.(k 1\,<lt-stn.lIl. III,lSS tr,Ul'lt and hlCY':,," tr,lIl...~~_\j\~!'i ~~~~_t-~~~ifl~-.~~. .\0>-
..".'tC'lIh COIITl,~ct till: pr"JlTt to the 'lIrrOUndlnQ . :', ;!: lEl1f~'~:~l:::Iif:!:~~.J.--: ~ .a
. . ... .. .. ~-8~!~ir.:J:i '~-=1,~:1~' . .,'p....
lll'i2:hhurlm<ldo; olnd rl~Ql')no1l np,'n Sp,h'C S\ sterns. 1 he ,'::: -: ; ....4-.;1 ,f.; r:',::~~ j !-, -1" . ".' r:'}
'. .. _ . . ,.:' .. -- .L~:: .~ 1'1 l........::0::r::]iCl ~ ,... iI!-'
,(r,'do;, ,idl.'\\,t1b ~ll1d p1.11~IS \\1::1'<' co1rdulh' <!.-sign"d to ';'..- " _ -.: -'i~.,T1jl~"-,,~G::! l:"i""""ri~~'
. .' ~. __~-1';: ~~;,,;jt...ji~!'__'1i:;ri__' '.!~I .'
!ILl< .,. ,1I1l'llIlJh.l-'l.S un rllC sC.lI", ~llld 'Juabt" oJ rill" Iwde,;t 1"1,111 ~)=IC""'; '~ij~""'" ",---d.'.'>'"r., , ·
I J . - 1 ~'._::,~-:,'~t~,""'=i/",~='-~I...-~Il....::.=.-.......,-l.y~.
re,dlll. l'nh~lI1l"illg the \'italit\ ot ground 1l"\c1 USt~S -- ~., :::::~ ",' ~~~~;l=-. - /
.. -.. -" r: . .;,:. 11'"'' ' f4l --"'- . .. , .; ,
(eJlILlilWd \\itltilJ adja"c'nt huilding'. '1))---...;," in ;il' . ~;":.~ - ! ~.\-iJ't.:. ~ ~,::6;;#,;~.~
~III_.. H . ,,~1li ~~;;;J ~ ~I :...0 " ..,~L"'l:i
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mil Mound Visions
A Revitalization Plan
.~n Mound, Minnesota
[n 1992 the Citv of \lound, a small community
. .
'.JIl Like \Iinndonb, commissioned IIKGi to
manage Llll:ir do\\nto\yn fl'\'it.llization effort
called Mound \'i~il)n;;, ,I community-based
Jppro,lCh to rein\'igur:ning \Iound's d"\Hltown
through promotion, business enhanccment and
redeyc!opIlll'nt. ~incc then, the ongoing Visions
Pl.lll includes a number of initiati\Ts thJt
,'ogetlll'r will cre:lte a ne\\, p~'destrian oriented
"m,Iin street" in the rnidst of nc\\' mix,~d-use
distrids, cont,Iining retail, rcsidenti,II, ofIlo: and
CIVIC US,'S.
Initiatiyes f('(onlllH'n,lcd h\. the Pbn called for
ill\"Cst.m('nt and impron,ments to major open
~p,ICC ,Ind public infrJstrU('lurc (.lclllcnts,
including till' Lost Lake Can.t! open space and
GrecnwJ;', Iligh\\.l:' I ~ strt'et .Hld sidewalk
~'ngin,~,'ring and design, the lTl'.ltion of n('w
development p:lrcds, strategically located to
prnmolt? a pcdestrian.friendly do\\nto\\'n,
zonin!! ordinance rec()mm~'rH1ations and a set of
urban design gui,klint's to guide fu t u I"l~
development of \Iounds' downtown core.
HKGi continues to be ill\ohed \Yith the Citv
of !\Iound in till.' <"'sign and implementation of
Sl've ral key in fr.lstruct ure i m pf()\'l'me n Is
including the design and irnpIcrrll'ntJtion CS.-\H
I~, lost Lake Grcl'll\Y,I:' Jnc.l Can,1I, .md the Ill'W
City of Mound TrJnsit C>nter.
.
iJil ~ Ridgegate Community Master Plan
m ~ lone Tree, Colorado
.~n
\\'hil<... l'flll'ln\,.d ,11 lk~isll \\'"rbh,,[>. J,~ff
\lc\L'llirll\'1l wr\"(.d ,I." Pr"j':l.t .\bruge-r for
rn ,.1.' k I' fl L11l Il i n g. lksig n ,1I1d ,l)lb l ruet i olI1 () f
infLI.'trudurc' r,,1.1h"d t" lht' J{id~,:G;lt<.
l'lllllIllllIlit\ I'}(",ll\'d ill till:' ('in I)f I nrw Tr("~,
C"II'Llil". Rid;d ;.11" i, ,1 CUlllpktl.' ,'l)lllrIlunit \
pL1IHll'" "Il .Ll,()(l ,HTl'i 01 f"rIlIcr r.ln,h 1.1m!
ItlC,Ilt"d ,dllng tilt. g,JIl1IMrt R,lIl~" hlufl< I"C;\I(:d
;1 p p r" x i III ,11 \' I\ ! l) III i Il II t '.'~ frn III d"\\'lll () \\. Il
Ul'n\",'!". Ih,. p1.111 i, llr~,lni/l"l.l ,lrt:Jund ,Ind
pn>lT\"':i Il,llur,ll I Ir;lin,lg~\\J: s fl)r npl'n 'PKC and
Sl<>rIlI \\";ltn rUlloff. TIll' nU'kr pLlll is ,'ntitled
j;,r (1\',T.1l) Illilli(lll s<lu,Irl' ft.'t'! l.lfullIlllllTf..:iJI SP;\Cl:
;1:~:1 :'\I~::'i 11t:(l!~);'~lllll:~~r:;:'::~r~' )-~I::~~~i:'I~~I:ll\l; /r:H~~:~: > ~ ,:.; .~~ ':. ~~,:,\;~(::':~.;:r~,::;~~.~:~'~,'~'-' o,~ ';'i.wP;~:,t(~fi
ulImnullit\, illlludjll~ alll'nd "ftlw lillt: p,Irk and .--: .~.;., >:~.,-,....-~; 'j ~ i'~;;:-~':;J~~-:"~':;' ~/., -"':_~;{$~' ,,"-. .:.
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rl<k I.hdll \. Ph,l'l' Ullt' mdud\'s 11\ l.r )( II) ,J(TC';; ..I >;.. -: .-;. - --. -,J' ~:il :- .\-;,.~' '. ~ :r;. ;;.' -'i ~~il~"'~~' :
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[;]13 Excelsior Boulevard
Corridor Plan and Streetscape Design
.~n Hopkins and St.louis Park, Minnesota
IloisingtnIl KIIL'l;ln Gr<IUP cOlllpktt'd ,1 corrid"r stud: !(.ir Exn'lsior Boulvvard fi'om the \\estern border tn the eastern
honkr "f \II<' ,'il: ,,r ~ Ie 'pkiIl', cUlll pnrtio!ls of St. Louis fJ,lrk. Th,' study resulted in ,1 corridor master plan that olCldn::ssed
Lmd USt" tr,ll1si t, jll.'d,'stri,HI ,HId hi,:\ ("Iv cirl'uLltioIl, re),lllw,lY imprr)\",::lllents and illlJncial impkmt'nto1tion, The Excelsior
Bcnd,,\ ;lrcl stu,h' indwkd ,Ill n:kIlsi\l:' public particip,ltiuIl l)r('gr,ull utilizing a steering C(lmmittel~ ,llld four ditrcn~Ilt
t~)nlssroups rq)r,~s,'ntinl; je 'lIr spn'ifi, g,'c'graphi,' Jrl'JS.
\\ajor CtHnpouenb of tilt, LXtl'lsiol' Bllulv\'arrl Corridor Stud:' indudcd In a"essment of the strengths and \\cclknesscs of
thl' corridor, tilt' dnl:lopilll::nl elf ,1 series of ro,lChy.l:' and Llud USl' ;11tcrllativl~s, th,:: testing of each .1ltcrIlJtive Jnd the
selection OLI prd~'rn'd .l1t,'m,ltiH'. t[KCi d(~\',.lop('d a detailed bnd U,"~ pbn including design guidelines. Implementation
str,Hl'gi,'s f"nlSc,l ou rt',kn'lnplll('nt n',omnwncLnions, funding. suurn's, phasing .md business rc!oc;ltioll n~quirernents,
IIKGi prmidl'd iJ,',i::,ll and ((,ustrunion administr;ltion for Ph,lSt' One JndT\lo impro\l'ments, \\'hich h.l\"C bU'll completed.
I'h,}St' Three, ,11,,, ,J.:.,ign,'d ,Ill'! d",'unlent,',l hy HKGi, is ("UITl'lltl:' under G>Ilstruction.
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B KV MoZaic
Mixed-Use Development
. Minneapolis, Minnesota
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BK V Croup i;; \\'orking with the ;\ckerberg Group and Financial heedorn
n. _ .. .. ..:l:~; -, Y, \.)l,\'\'lopllI\'nt on ,1 mix,~d.us(' project that integrates a ten-story
,
. . ('"ndtllllinium huilding, fj\l'.stor:' UnlL:<' huilding., restaurant, art g.lllery and
, ,.... ..>."-:.....> ...~'''''''''''7.m:--''...c...::.:'-.. '..,'.. ,..,.....
.. '='.~~f.{r-.~ii~,. l'xpanckd la~"c)n Tht'.llt:r JlI centered on <1 [C),non sf urhan public plaza
with thrl'" kl(:I, ,,1' l",lm\" g:rJd,~ parking.
: i~\t's; :;1 . \'.:~ _'on .. "-" TI1l' CClllllllunit:. eourt)Jrd is.l series ohhn.'l' rooms: an outdoor park; se\eral
t' . .':.~~:;f i;i:.,~:~7 rL',t.1ur,lllts \vith outdoor se,lting; ,111<1 J neighborhood art galler:'. TIll'
. 'o l'"urt:,lnl prmid,.s .1 safe and ,1ttracti\T image for the community as a SOci,ll
- ,.. .~...
plan', cli\erse and uniqud\ urbJIl. TIll' rcstJur<mt ,1Ild art g~l11ery 1'ran1l' the
plJl,I and cunl rihuk to the nt'ighhorhuo.] ',; n'sirkntial identit:. v\"ith outdoor
dining, till' prc'sentatioll of puhli, ,Irt, perform,Incc. gall,'!")' openings Jnd an
('ight '<.I"l'I.:n lll<J\ie the,lter, the P"I7,I \\ill contributc to Uptown's illugc as
,I cnltural .Hld enlt.rtailll1l<'nt center f<Jr tlll'Twin Cities.
('llmp')';l:.] of glass .Hld SVlIll', till' office design includes 40,000 sf of open,
!l,~xihl(,sll.lce ,111.1 has the pnknti,II to l.Te,ltc 4no new juhs. The' olTicl" building
s\<'p.; h,lCk ~l\\',1:' from the Grc<'nwJY, minimizing shadowing, offering roof
g,lrd,:ns on \',uious Hour levels ,It [wrth and south fa\'ades. The gardens help
to soft.'n tlll~ building'> edge "hik ('sc1blishing a dialogue between building
and Cr"l'n\\;!: Jnd nrkring vic\\"s or upttl\\n, downtown ,md surrounding
Llkt's. The 16:; unit ,'ondnminiul1l lll,lXimizt's tll<' \ il.'\\S of do\\'nto\\TI, the
l.lkes ,md the.: (;ret'n\\ay \\ hile prO\iding the intlTior, with plenty or nafuL11
light.
.\menitics indud.' undergrlJund p,uking and alternativ(' Ilwthods of
tr,m.;pnrLllion, su<:h as biking, buses ,md futur,~ light r,Iil.
. The' proj,'d budget is Sl)U:\1 \\ith .1 projt'ctt'd cornplt:tifln in 2.00S.
.
SERVICES
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I. Development of Master Plan and PUD Strategy
A. Evaluate Prior Planning Studies
Th" g(MI of this L1sk is to g:lin ,1 dear understanding oj \\ h,ll work h.1s
hn>n,ol1lplcrvd tu d,ltc h:' rc\'ie\\'ing p:lst planning studies, ,~n\'ironnwntal
rep(lrh, rnolrkd analysi,;, sik anal:sis dnculllt~nts :lnd ,In:' uther dOUllllents
g"'\'cTning jloknti,ll dcw:lopnwnt (In the TCA:\P site
{;Sll/Tlpl i,lll': Ir is U.iSlITlJt"] rhur Ih,'. (:,iltowillg .,wJIes hUl'c cIlri.'<l(ti' heclJ c'ompleteJ
In ,'rJa 1,:' prcpurt' rhe FWTlJcm'r,k l"is/(1n Plan ,1r WIll be compler.".! 1.:.\' orhcrs:
. Sile .lrltdr,i,
. Sile Sun'CI'
. FIlIlf:111mCnrdl Sru,lies anJ RCT'.i/H
. .l{arkcr ..llltJti"iT'
. Pl'.1TJnin.'l .';w,l/c\
. Puhlll Pr,yc.5sin.'l
Delivcrables: Sum III ,1 t"\' '\ll~llIn
B. Establish Development Program
Thc HKCi/SRF kolIll will re\'ic~w the current mix of land uses propost'd
ill t!H' TC\.\ I' I'ramc\wlrk \"isinn Plan along with historicill markl'l st udies
th,lt \\'t're prc~pared in order to ('stJblish those land USl~S. Our revil?w
and consickrations will in\'oh e: the impact of ph:'sical site il\lpro\"(~ments
(lie\\. interchange.s, \\-J.tC.T r::'aturi..::;, etc.), !ong-terrll regional CCOl1(Hnic/
d"luogrolphic uutlooks, tht' sllpply of cnmpetitivt: strategically located
olrCJS thn lugh(lut tlwTwin Cities. and tht' impact of other C.lt,ll:tic, milrk<':t-
dunging projt>cb in other locllions.
Our tl',II1l un<krstands the ultim,Itc need j;)r prilgmatislll ~\fld kasihilit:,.
()n thc (lthtT lund, till' scope, d,~\"dopment time fr,lIllt', ,ll1d milgnitudc
of rh,' TC.-\:\I' site compels us t" explore the site's greJttT polt?nti.11 to
ch.mgt: lTlarKd d:'namics, and as enhanced (Jnd presenl'd) nv.:r time b:
ne\\ illtern,d ,1lId ext,~rn.ll imprnn~Illl'nts. Our investigations of the
IllJrkd will ('nable us to I"dance the site':; pragmati(' and immedi,ltl'
pol<'ntiJI with it;; highest, l(lng-term pOlcnti,II. \Ve anticipate th,' !()llcJ\ting
LlI1d us...~s to he' i ndlllkd in tilt: st ud v:
I. Ke,id"lltial ...,inuk and multi-hmilv
~ -
2. () Ilin:
3. RcLlil- rl"t,llIr,lI1ts, sfJ1~dl shops, juniur bnxes, largt' hoxes
+. SpeciJltv lise" Ilwdil',II dinils, h'>Jlth clubs, nltl'rLlinlllent
m~ II (, i s inglc) n Ko~gkr Ci rUlI r Inc.
.~n__
p ag (,.. 3 ()
--. - ----.-..-----.-- .---. ..---.- n." .
\'(~nues, hotel, (~ll".
). Ci\ic ... schools, l:it\ nt'ticvs, ctl.
6. Opl':n 'p,ll..', pouding ,md p,lrk LUlll
The results of this stud: will :i.:Id .1 d.'\ d"plll\'nt prugra[]J fro[]J l\.hidl
te> build upon JS \\l: mi'\"t' intu th.' ~l.1ster PLmning l'ifurt.
IkliH'rables: !\larkC1 Study Update
I .,Hld l.ISt~ !\l.1trix
Suml1lar\" :'v1e-ulll
C Establish Land Area Dedications and Design Criteria
Th,' I 'KGi/SRr team will study' ('it: Inuing ,Ind code rl'quil-r.'nlc'nts ,1Ild
rned \\ith Cit.: stafTto l.'st.lblish J l'k,lr urr,!t-rst;llIdillg ofthl' d"\l"loPlllCllt
ITC}uircrnents and design criteri,\ necessary lu support th.. desirl'd
de\'dopl1l,'nt program at t.he TC:i.:\P site. ,\1 ,1 nrirrimul1l, the :\Iaster
Pl.uHlirrg dfort \\'ill illclude the fuIIO\"ing rk\elopl1lent critcri,I and
infr-a,tructurl' llL'eds appropri;lle tl) suppurt till' pr<>pns,'d land llS..'S and
cknsi tics ~
I. Consideratiull for (kH~lopr!lent art',lS thJt mel't F.\.R. and .
parbng ratios per CUrrl'llt Cit:. Cod"
2. Streets, ut.ility corridors, ;md speci,r1 l',lsel1lcnl r'~(luin'ments
L Public' sPJ.c.(', pJrk LJnd, :-:tf)rrn n. ~Her {)()nd~ .Jncl (lpl..'n ~pJ.(:t~
ckdication
DeliH'rablC's: SUll1l11Jr\" i\1eIllO
D. Coordination with Environmental Specialist
[t is assllllled that thl' client's Lmironnll':nLII ~r.ll:ciJlist is responsihk: ti,r
EIl\'ironm(~ntal Ck,1t1up plans. 1100\"\:~\"lT, JS the !\IJstcr I'I.rn is being
developed, t.he HKGi 'SRF te,lI11 \\'ill \H.lrk dlN'h' \\'ith the [lI\'in.llllllt:'utJI
Specialist to look f(ll- \\a:s to cost eflect.i\d:' ph.ISf' cleanup c1forts. Our
team \\'ill assist the h1\"in.H1Il1~'nt,d SP"Ci,llist \\'ith Illodifications to the
c1e.mup plal1s as l1cccs,;ar:. to minillli/l' futun: grading: and to lit \\'ith till'
resulting i\laskr Plan.
E. Concept Plan Alternatives
Our team will prepart~ concept plan altl'rn;nhl's th,lt capitalize on the
nllTent rr,llllt'\\ ork Vision Pbn ,llld tJkc into account th<' outcom('s of
the rn,Irkl't stud:' ,ll1d development lll,\t.rix th,lt l'sLlblislws appropriatl':
I.md lISl.' mixes, politic,If and C0l111111mit: iSSUl'S, infr,Istructure constraints, H"i,in~tlln K()l?~kr Group Inl? m~
~n .
pag ~ .f ...
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.
~Uld the ,li,'nh' gO,II:; Jlld objedin's. Tlh' Sik pLuHling effort will result
in prclimin,In I.md use diagrJlTIs th,It ()rg~l!lilC thc den,lopment program
,llld infr.lstructurto requiremenh on t1w sit(: in \\a:'s \\'hich meet the client
and ,'ommunity ohjt:ctin,s \\.hile maximizing the sites' valul~ .md pott'rllial
rdurn IJIl inH'stllll'nt.
Delivl'rables: COllet'pt Pl.lll Altnnatin's Site Pbn IlIustratilJn:;
Scctions/Ek\ation,/3I) Computer \lod,:ls
Conn'pt :\ ,1rrati \('S
fh:n'Jopnll'nt S\l!llm~lr:- !i,r e,lCh .-\lternati\"C
: 'i:~" ~ 1111I'\\'''111I,,-,"':1 P'.,..r! ,,,' ~:...~..... [.,! !,;t!= .t>:.~ I'" ....,,~ ~~.G ~~
F. Preparation of Preferred Master Plan
:\fll'r till' rt'l'it."\\ or tlh' concept alt"Tn,lti\l'S hy the client ;md community,
the HKCi'~Rr t,',IfIl \\ill prt'parc a Prcl'erred \l.1ster I'l.1n. The final
produns of this t;!';k \Yill includ,~ ,HI illustrative master pbn, three
f., dimensiord d"pidio!lS of the pLlIl, and engineering support necessary to
'. .( Ir;J llub: ph.bing decisions. The Prderred !\hster Plan \\ ill be used as a
p. "'''''''. o:'(i'" ~
-~ ,~' ~- ~~':~v!~'. :.... h,lSis t; lr t1w PUD duculllcntation. Sp",.:ifi" hene/lts of the \l.1skr Plan
.-
d"cunll'nh ,Ire to LH'i!it;lte disc\l.'ision5 with th,' Cit:., and market the
upportuniti,", to potential I.md hll:(~rs, developers and builder".
. -"
~~511 Deliverables: I'rekrred Ma:;1l'r Plan IIlustrJtiyc Plan
St,ctions/ Elevations/3D Computer Models -'
Enlarged Site PI.Il1S for Kc:' 1'\odes ~lnd Fc,Itures ~/
,/
\iasler Plan ;";arratin'
Dt'\"Clopmt'nt Summar: /
;\ntv: The \l.lSter Pbn \\ill ,kpiLt dcwloprnent p,Ircds, potential building
lootprints and 1l1,ISS, ()pt~n Sp,lCl~ and park art'as, ponds, strl:':l"lS, trails and
sitl,,'\\',db. 1.1l1dsl"lping concepts, speci,Ille,ltures, dc.
G. Preparation of a Design Guide
TiI,: llKGi,SRF tl",ll11 \\ill prepare ,I ~!_(:'..s!,~:.~...~..l~.~(!~:. as a companion
dOlllrn,,'nt to the .'.bster Plan. Th" 1_)~~~gEl_~..;uid~:.._~~~~.I..E~~~:~i(.~~Xurtbf.~r
... -.--.'-"
_ (h:D.!_~~2.~_~1__~I!_~I:l' chara(~.~.....a.!~~L!!.li..~llr!_~~~l!..I~':.:guirl'll1 en ts for site and
::~.hitt'ClUr.lI,d,~~~~:;..lf;;~.1'hjs document \\illl1l: uS~a-a~'i-~i~Fl~}~tu~e
tll' ~~J'-'ll-ii'i t:iiT-:it'~';~~f~~;~~!'...:j,t~'...i n_..o_~(..l~:l:.. ~..~'.. I~!:~~~::L~;::... ~!1(~2l.~p'pO rt t~:..
CI ;l:;~'f:ij'i's"([th~:",\hstcr Plan.., ---'
. "."-. ......... ..--.,......- -.....-' ...........-...-.-.........- ,/
Deliverahles: Design Guideline DoclIll1l'nt';i'ndllding kxt .llld
irn,lges In illustrate ~lliddines
II]~ Hlli;;in~ton Koq;lcr Group Inc.
.~~I~
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Twin Cities Armv Ammunition Plant .
CoordinauonMeeung
7-8 November 2006
Building 105, TCAAP
PURPOSE: Finalize TCAAP Transfer Agreement
7 November 2006
PM (Arden Hills, GSA, Army and Regulators) 1300-1700 hrs
FOST
FOSET
Response Action Agreement
Early Transfer Process
.
8 November 2006
AM (Arden Hills, GSA and Army) 0800-1200 hrs
NEPA
Purchase Offer
FOST
FOSET
Army Basis for Cleanup estimate (assumptions)
Arden Hills Basis for Cleanup estimate (assumptions)
Offer to Purchase Requirements:
- FOST and FOSET reviews
- Survey of Property
- IGCE, subject to Army concurrence
- ESBs or supplemental EBSs of property not already disclosed
- Access to documents in TCAAP Info Repository and Admin Rec
- Non-economic development assurances
Areas of Concern (AOC)
Tour targeted AOCs
Reconvene for discussions on AOCs .
Early Transfer Process