HomeMy WebLinkAbout03-26-07 Item 4E, Additional Funds for City Hall
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Request for Council Action
Prepared By: Michelle Wolfe
Dept.: Administration
Council Mtg. Date:----- March 26;-2007----
Final Action Needed By: "J~t~~~h~:~~;::~QQ?:::"---
Agenda Item:
4.E.
Budgeted Amount: $0.00
Actual Amount: ....... $iii;OOO
Funding Source: """" "" ."" " "" . """G'enerafFund
to Authorize Additional Funds for the Legal Services of Mr. Jeffrey W. Coleman for the City Hall Arbitration Case in the Amount
Council Approval of a Motion to Authorize Additional Funds for the Legal Services of Mr. Jeffrey W. Coleman for the City Hall
in the Amount of $15,OOO~
Planning:
PTRC:
X Memo/Letter: !"~~ted March 26, 2007 from City Administrator Michelle Wolfe
Resolution No.:
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Ordinance No.:
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Engineering Recommendation:
Attorney Recommendation:
Other:
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MEMORANDUM
DATE:
March 20, 2007
AGENDA ITEM: 4E
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
SUBJECT: Additional Legal Services Related to the City Hall Arbitration Case
BACKGROUND
The City of Arden Hills is scheduled to enter into an arbitration hearing in June 2007. This
arbitration concerns the still-open contract for the construction of the Arden Hills City Hall.
During the summer of 2003, the City participated in a mediation process with the General
Contractor, Rochon, in order to try and settle the dispute. We had another attempt at mediation
in November 2006. The mediation process has not been successful thus far, so the arbitration
has been scheduled. However, in the mean time, another mediation session has been scheduled
for April 30, 2007.
DISCUSSION
In May 2006, the City Council authorized staff to retain the services ofMr. Jeffrey W. Coleman
as an attorney for the City Hall arbitration case. At that time, Council authorized $50,000. The
City Council authorized an additional $30,000 at the January 29,2007 meeting. At that time I
indicated to Council that we would need to authorize additional funds as we worked toward the
arbitration hearing.
The City has paid a total of $80,323.62 to-date for the legal services of Jeffrey Coleman. Mr.
Coleman estimates approximately $13,500 will be needed to prepare for the April 30 mediation.
At this time staff recommends authorization of up to $15,000 in additional legal services from
Mr. Coleman. After April 30, we will work with Mr. Coleman to estimate what will be needed
as we progress to arbitration.
RECOMMENDATION
Motion to authorize additional funds for the legal services of Mr. Jeffrey W. Coleman for the
City Hall Arbitration case, at a rate of$250 per hour, in the amount of$15,000.
MW
Ilmetro-inetlardenhillslAdminlCity AdministratorIMemoI200713-26-07 Memo RE City Hall Attny fees. doc