HomeMy WebLinkAbout03-26-07 Item 7G, City Comp Plan Update Consulting Services
~
~HILLS
Request for Council Action
Prepared By:
Dept.:
Council Mtg. Date:"'"
Final Action Needed By:
Karen Barton ~
Agenda Item:
Motion to approve the contract with Hoisington Koegler Group Incifor services
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Budgeted Amount: $40,000.00
Actual Amount:- Not to-excee(r$36;'9'OO~o(f
Funding Source: Gen.ira"j'''Fii'n'diii'j"a'n'ning--'&--Z~i5Jn'g
7.G,
Community Development
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i Motion to approve the contract with Hoisington Koegler Group loc for services related to the Comprehensive Plan Update.
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i Motion to approve the contract with Hoisington Koegler Group Inc for services related to the Comprehensive Plan Update.
x .::::=;;-::;;::.. 03/21/07
No.:
No.:
:IIYIlleeflflY Recommendation:
Attorney Recommendation:
X Other: Work Program, Fee Estimate, Marketing Materials, Contract for Services
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i HKGi has submitted a fee estimate of $32,370.00 for their services associated with the Comprehensive Plan Update. . However;--to--aHow-fo'r"'''i
, unforeseen contingencies, staff is recommending the contract be approved in an amount not to exceed $36,900.00
~
~
EN HILLS
MEMORANDUM
DATE:
March 21, 2007
Agenda Item 7. G
TO:
FROM:
Mayor and City Council
Michelle Wolfe, City Administrator . IMW
Karen Barton, Community Development Director ~ u
SUBJECT:
Comprehensive Plan Update Consulting Services
The City of Arden Hills is required by the Metropolitan Council to update our Comprehensive
Plan every ten years. The last plan was completed and approved by the Met Council in 1998,
The next update is due at the end of 2008.
Staff has begun the process to update the City's Comprehensive Plan. Due to the scope of this
update, staff anticipated the need for a consultant to assist with the preparation of the Plan and
budgeted for this in the 2007 budget.
Staff is recommending the City contract with Hoisington Koegler Group, Inc. (HKGi) to assist
staff in this process. A proposed scope of work and budget are attached for your reference
(Exhibits A and B).
As you are aware, HKGi has also been contracted by Ryan Companies to conduct the Master
Planning process for the redevelopment of the Twin Cities Army Ammunition Plant (TCAAP)
and associated Comprehensive Plan Amendment. Since TCAAP will represent a significant
portion of the Comprehensive Plan Update, staff determined there would be cost efficiencies in
utilizing HKGi's services for our Update, as well.
City of Arden Hills
City Council Work Session
March 21, 2007
\\Metro-inet.us\ardenhills\PlanningICommunity Development\Council Agenda ItemslComprehensive Plan Update Consulting Services
032107.doc
Page 1 of2
Additionally, HKGi has extensive experience in conducting Comp Plan Updates and was
previously involved in preparing the 2002 Arden Hills Parks, Trails, and Open Space Plan (as
Ingraham & Assoc who merged with HKGi in 2005), as well as the 2005 TCAAP Sports Facility
Plan (commissioned by the Mounds View School District). Information regarding HKGi is
attached for your reference (Exhibit C).
HKGi is proposing to facilitate the comprehensive plan update process and will be responsible
for preparation of a number of components of the Plan, including:
.
Preparation of a project manual to help coordinate project management and foster a
collaborative planning process;
Conduct meetings with staff, Plauning Commission and City Council (3);
Development of a common graphic style for mapping;
Review of relevant plans and studies;
Documentation oflocal, regional and national trends that impact Arden Hills;
Conduct Community Workshops/meetings (2);
Draft a Community Vision statement;
Assess plauning issues and assumptions;
Oversight of all, and preparation of certain chapters of the Comp Plan;
Preparation of draft Comprehensive Plan
Conduct Public Hearing
Refine plan and prepare final text and graphics.
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HKGi has submitted an estimate of $32,370.00 for the above-reference services associated with
the Comprehensive Plan Update.
Staff is anticipating additional consulting services related to transportation, engineering, and
demographic/census information, as of yet to be determined.
The City Attorney, Jerry Filla has reviewed the contract (Exhibit D) for HKGi's services and has
approved it pending minor changes to wording.
Staff Recommendation
Staff is recommending Council move to approve the contract with HKGi to assist with the City's
Comprehensive Plan Update, in an amount not to exceed $36,900.00, to allow for unforeseen
contingencies, such as an additional meeting.
City of Arden Hills
City Council Work Session
February 20, 2007
\\Metro-inet.uslardenhillslPlanningICommunity Development\Council Agenda ItemslComprehensive Plan Update Consulting Services
032107.doc
Page 2 of2
Council Meeting
Agenda Item 7.G
March 26, 2007
Attachment A
Arden Hills Comprehensive Plan Update
Work Program
The following work program outlines a collaborative effort between Arden Hills City
staff and staff from Hoisington Koegler Group to prepare the Arden Hills
Comprehensive Plan Update. This collaborative effort draws on the expertise and
experience of both the City and the consultant and it is an effective way to meet the
mandated submission deadline in a cost effective manner.
March 5, 2007
Role ofHKGi
HKGi will facilitate the comprehensive plan update process and will be responsible for
preparation of the components as noted herein. Along with City staff, HKGi will also
coordinate the work of the engineering consultants on the project and will complete an
edit of the final plan document to ensure uniformity of style and content.
Role of City Staff
City staff will play an active role in the preparation of certain portions of the plan as noted
herein. Staff will also make arrangements for all of the meetings providing appropriate venues
and support materials as needed.
Role of Other Consultants
Roseville City engineering staff (contract engineer for Arden Hills) and SEH will be
responsible for completing the utility and transportation portions of the plan
respectively. Both will operate under contracts directly with the City of Arden Hills.
HKGi will help coordinate the work efforts of both Roseville's staff and SEH consistent
with the overall project schedule and will supply both consultants with background
information as needed during the process.
Relationship of the Comprehensive Plan Update to TCAAP
Current planning efforts to develop portions of the TCAAP property will be reflected in
the Comprehensive Plan update. Information from the master plan, engineering studies
and AUAR is collectively considered as a "drop in" component of the Comprehensive
Plan. Accordingly, tasks included in this work program are focused primarily on the
portion of Arden Hills that lies outside of the TCAAP property. At times throughout the
process, the Comprehensive Plan and TCAAP may be on the same Planning
Commission/City Council meeting agenda. At other times, the Comprehensive Plan
discussions will require more time and attention and are likely to be stand alone
meetings.
Task 1 Organize the Effort
The purpose of this task is to orient the various participants in the planning process and
to begin the ongoing task of collecting, assembling and coordinating data. Organization
will involve the following:
1.1 Prepare Project Manual. The project manual is a tool that HKGi uses to
help coordinate project management and it is particularly beneficial in
collaborative planning processes. The manual includes copies of the work
scope with assigned responsibilities, project schedule, communication
strategies, key contact information, lists of data needs and requests and other
useful information that will be needed throughout the project. City Staff will be
provided copies of the project manual.
1.2 Conduct Staff Kick-Off Meeting. This meeting will be guided by the project
manual and will accomplish several key objectives including:
. Introduce the planning team (City Staff - Consultants).
. Review and finalize the work scope and project schedule (if necessary).
. Develop a communication strategy to seek public input and review of plan
components.
. Establish coordination and communication procedures between the City,
HKGi, SEH and Roseville's engineering staff.
. Begin the process of gathering data.
1.3 Kick-Off Meeting with the Planning Commission/City Council.
Meeting with the Planning Commission to review the scope and schedule of the
Plan update.
Deliverables: Thefollowing deliverables will be part of Task 1
o Final work program and project schedule
o Project Manual
o Slide handouts in PowerPoint format for Planning Commission/City Council
meeting.
o Summary of minutes of Staff kick-off meeting
Staff Responsibilities:
o Assist in the assembly and distribution of mapping data in ArcView format.
o Send out Planning Commission packet materials
Task 2 Define the Context - Understand Arden Hills
Task 2 will focus on developing a thorough understanding of the physical, social and
natural forces that have shaped or are currently shaping the City of Arden Hills. This
task will include assembling a quantitative analysis of demographic trends and socio-
economic data and work with City staff on mapping of community features. Detailed
subtasks in Task 2 include:
2.1 Prepare Mapping. Accurate and usable mapping plays an essential part of
the Comprehensive Planning process. This work program assumes that the City
will take the lead in assembling required base mapping. Data from past
planning studies should also be assembled and distributed to the consultant
team. HKGi will assist the City in establishing project protocols for ArcView GIS
software and AutoCAD. HKGi work with the City to define a common graphic
style for all mapping. Layers of mapping will focus on existing conditions
including natural features and patterns, existing land use and development
patterns, utility systems, park and trail systems, roadway corridors and traffic
patterns, existing zoning and platting. City files can be supplemented by
electronic map data available online through regional data sources such as the
DNR, Metropolitan Council, USGS and Mn/DOT.
2.2 Review relevant plans and studies. HKGi will review all relevant plans and
studies to understand current planning and policy directions that can be used in
the planning process.
2.3 Create Demographic and Socio-Economic Profile. The City will create a
demographic and socio-economic profile from Census information and from
information compiled by Excensus.
2.4 Consider Local, Regional and National Trends that Impact Arden
Hills. Review street classifications and traffic volumes; examine existing
standards and policies for parks and trails; and consider emerging development
trends Le. walkablity, green infrastructure, etc.
2.5 Conduct Staff Meeting. A meeting with staff will be held to review and
refine materials generated in Task 2.
Deliverables: Thefollowing deliverables will be part of Task 2
o Technical Memorandum documenting recent plans and studies as well as
trends
Staff Responsibilities:
o Mapping and GIS analysis
o Census profile
o Collection and distribution of key background information and map data to
consultant team
o Summary of meeting notes from Staff meetings.
Task 3 Explore and Confirm the Vision
The purpose of this task will be to establish a Vision and set of Guiding Principles that
will be used to help shape the Comprehensive Plan. This task will include the first
community workshop and the drafting of a Vision Statement. Subtasks include:
3.1Conduct Community Workshop #l-Vision Session. This task will be
the first of three community workshops, two of which will involve HKGL Each
community workshop will be designed to engage the community in'exercises to
help shape the future of Arden Hills. Workshop #1 will be focused on
confirming directions established in past and recent planning initiatives and
defining the "Vision" of the community that will guide the development of the
Comprehensive Plan. HKGi will work with staff and the Planning Commission
to design the process for the Community Workshop.
Community Workshop #1 will begin with presentations that will set the stage
for the plan. Information to be presented will include but not be limited to the
changing demographic profile of the city and the directions that have been
established for the TCAAP site. Within the framework of this background
information, meeting participants will be involved in small and large group
discussions focused on soliciting information that will help define (or refine) a
future vision for the community.
3.2 Summarize Workshop #1 and Draft Vision. Working with City Staff,
HKGi will summarize the findings and results of Workshop 1 and will prepare a
draft vision statement that will be subject to further review and refinement as
the process evolves.
3.3 Planning Commission/City Council Meeting. This meeting will be used
to present findings from the Vision Workshop and review the draft vision
statement.
Deliverables: Thefollowing deliverables will be part of Task 3.0
o Meeting agenda and materials for the conducting of Community Workshop #1.
o Draft Vision Statement '.
Staff Responsibilities:
o Advertising Community Workshop #1.
o Assistance with preparing for, conducting and summarizing Community
Workshop #1.
o Preparation of meeting notes from the Planning Commission/City Council
meeting.
Task 4 Define Planning Issues
Arden Hills will change in a number of ways over the next 10 to 20 years, even outside of
the boundaries of the TCAAP property. Private redevelopment is likely to occur in
certain areas, either with or without public encouragement. The Comprehensive Plan
process needs to consider a broad range of changes that may occur in the next 20 years.
It will also need to assess the implications that the TCAAP development will have on the
remainder of the community.
Task 4 is a collaborative process involving HKGi and City staff to identify future
planning issues. The purpose of identifying planning issues is to establish a basis for the
preparation of the various elements of the Comprehensive Plan. The definition future
planning issues in Arden Hills will begin with land use. Although land use is identified
as a starting point, land use considerations will integrate housing, transportation, parks,
utilities and infrastructure. Subtasks that are part of Task 4 include:
4.1 Assess Future Planning Issues. HKGi will convene a half-day meeting
involving City staff, HKGi and staff from Roseville and SEH as appropriate.
The meeting will have two purposes. First, it will be used as a forum to assess
the impacts of the development of the TCAAP site on the remainder of Arden
Hills. Secondly, it will examine areas outside of the TCAAP site that are subject
to potential change over the life of the Comprehensive Plan. Such sites are
likely to include the Grey Fox Road industrial area, the commercial area along
Lexington Avenue between Red Fox Road and County Road E and the
manufactured home park north of Highway 96. Issues and directions that are
identified will be compiled in a Technical Memorandum for subsequent review.
4.2 Present the Planning Issues to the Planning Commission/City
Council. Meet with the Planning Commission/City Council to review
identified planning issues and to seek input.
4.3 Conduct Community Workshop #2. Community workshop #2 will allow
public review and comment on issues and directions that form the basis for the
preparation of the draft plan. HKGi will work with the City to facilitate a
discussion to review the set of assumptions to be addressed in the plan.
4.4 Meet with the Planning Commission/City Council to Review the
Outcome of Community Workshop #2. Review input received at the
Workshop. Modify the text and graphics contained in the Technical
Memorandum prepared in Task 4.1 as the basis for the preparation of the plan
chapters.
Deliverables: Thefollowing deliverables will be part of Task 4
o Technical Memorandum outlining planning issues and assumptions
o Materials required for Community Workshop #2
o Summary of Workshop #2
o Modified Technical Memorandum
Staff Responsibilities:
o Participating in the planning issues meeting.
o Advertising Community Workshop #2.
o Send out Planning Commission/City Council meeting materials.
o Preparation of meeting notes from the Planning Commission/City Council
meeting.
Task S Develop Draft Comprehensive Plan and Supporting Implementation
Strategies
This task is focused on applying the information generated through Task 4 to efforts to
draft various sections of the Comprehensive Plan. The Plan will include applicable
supporting public policies and strategic implementation initiatives. The draft Plan will
be a readable, illustrative document with maps, photographs, sketches, diagrams and
supporting narrative to allow people to fully understand the direction established by the
Plan. It will also provide the requisite technical information to ensure that public
actions needed to implement the Plan are clear and achievable. For purposes of this
Work Program, the content of the Comprehensive Plan update is anticipated to match
that of the 1998 Plan. In order to make the plan more readable and "user friendly",
HKGi will work with City staff to restructure the organization of the plan and establish
an overall graphic style and format.
This task will be a collaborative effort between HKGi, URS, SEH and City staff as noted
in the respective subtasks that follow. AJ;; available, the Plan will incorporate newly
prepared plans for the TCAAP area addressing land use, transportation, utilities, parks
and surface water management. Other chapters will be created as needed to support the
results of the planning process.
5.1 Chapter 1: Introduction. City staff will update Chapter 1.
5.2 Chapter 2: Overall Goals. Community goals will be presented in the
corresponding plan chapters consistent with the format of the 1998 Plan.
5.3 Chapter 3: Land Use. City staff will assume the lead role in the preparation
of the land use chapter of the plan. The land use plan will address the desired
locations and mixes of residential, commercial, industrial, office, institutional,
mixed-use, public and semi-public uses. In text and graphic forms, the land use
chapter will illustrate the future land use pattern, illustrate desired
development forms and illustrate specific development/redevelopment areas.
It will discuss the relationship and impacts of the future development of the
TCAAP property. HKGi will assist City staff in land use policy directions and in
assembling vignettes for potential future redevelopment areas illustrating
future alternative uses.
5.4 Chapter 4: Housing. The housing chapter will be prepared by HKGi. It will
include updated goals and policies. It will analyze existing housing data,
prepare a housing needs assessment, evaluate neighborhood conditions,
evaluate affordability, and evaluate lifecycle and workforce housing needs. It
will discuss the City's ongoing role in housing and will identify local and
regional resources to accomplish housing objectives.
5.5 Chapter 5: Parks and Trails. City staff will update the Parks and Trails
chapter to include the information contained in the Arden Hills Parks, Trails
and Open Space Plan that was prepared by Ingraham & Associates in 2002.
(Ingraham & Associates merged with HKGi in 2005). As appropriate, the Parks
and Trails chapter may be further modified to reflect changes in the community
since 2002 as well as those anticipated in the future.
5.6 Chapter 6: Protected Resources. Chapter 6 will be updated by City staff.
HKGi will provide GIS mapping as needed to help facilitate the update.
5.7 Chapter 7: Transportation Plan. The transportation section of the
Comprehensive Plan will be the responsibility of SEH. HKGi will coordinate
land use information required for transportation modeling including TAZ data.
In coordinating land use and transportation, HKGi will provide input on
walkablity, connectivity, street widths, and the provision of sidewalks.
5.8 Chapter 8 Public Facilities and Services. The utility systems portion of
Chapter 8 will be prepared by Roseville's engineering staff supplemented by
other engineering consultants as required. HKGi will assist the City in
supplying land use information needed to address capacity and treatment
analyses. The Public Buildings and Public Services portions of Chapter 8 will
be completed by City staff.
5.9 Chapter 9: Implementation. HKGi will assume the lead role in the
preparation of the Implementation chapter. Implementation actions will focus
on those steps necessary to carry out the policy and land use directions
established in the plan as well as the directions established in each of the Plan
chapters. These will include identifying inconsistencies with zoning and
subdivision ordinances, providing information for subsequently updating the
capital improvement program, and other actions.
The land use plan defines general land use patterns, development forms,
infrastructure system improvements, and public objectives and policies.
Community development planning involves more than simply land use. This
section of the plan will identify key strategic initiatives that will help carry out
the community Vision and build upon the directions and policy established in
the land use plan. These initiatives will focus on economic development,
redevelopment and revitalization and community image (gateways, streetscapes
and signature development areas).
5.1oMeet with City staff and Other Project Consultants. During the
preparation of the draft Plan chapters, HKGi, Roseville staff, SEH and City staff
are expected to meet a number of times to coordinate work and conduct
common reviews of materials (3 meetings).
5.11 Conduct Review of Plan Elements. Meet with the Planning
Commission/City Council (3 meetings) to review the chapters of the Plan.
5.12 Conduct Community Workshop #3. The third Community Workshop will
be held as an open house to present the plan to the community and to seek final
input prior to the more formal review and adoption process. The Workshop
will be organized and conducted by City staff.
5.13 Refine the Plan Chapters Based on the Results of Community
Workshop #3 and Compile Final Plan Draft. Prepare the final draft of
the Arden Hills Comprehensive Plan for formal review.
Deliverables: Thefollowing deliverables will be part of Task 5.
o Initial draft sections of the Comprehensive Plan noted above as HKGi
responsibility.
o Final Comprehensive Plan draft sections noted above as HKGi responsibility.
o Summaries of meetings with City staff.
Staff Responsibilities:
o Preparation of the plan chapters as noted above.
o Preparation of meeting notes from Planning Commission/ City Council meetings.
o Sending out Planning Commission and City Council packet materials.
Task 6 Seek Approvals and Finalize Plan
The final task focuses on seeking approvals and finalizing the printed plan for
submission to adjacent municipalities and the Metropolitan Council. Consistent with
the Land Planning Act, adjacent units of government have up to six months to review
the Arden Hills Comprehensive Plan draft and to provide the City with comments.
Subtasks included in the approval process include:
6.1 Conduct Public Hearing. HKGi will assist staff in conducting a public
hearing before the Arden Hills Planning Commission.
6.2 Refine the Plan. HKGi will prepare refinements to the plan based on the
public hearing results for sections noted as HKGi responsibility.
6.3 Assist Staff in presenting plan to City Council. HKGi will assist staff with
preparing materials and presenting the plan to the City Council for final
approval.
6.4 Prepare final text and graphics. HKGI will prepare the final document
incorporating final recommended changes.
Deliverables: Thefollowing deliverables will be part of Task 6.
o Text and graphics in electronic format (CD /DVD) for sections of the plan noted
as HKGi responsibility.
Staff Responsibilities:
o Presentation of the Plan at review meetings as necessary
o Review of draft plan, changes to staff prepared sections as appropriate.
o Coordinating the modifications of utility and transportation sections of the plan
by SEH and Roseville's engineering staff as appropriate.
o Printing and distribution of the draft plan.
o Printing and distribution of the final plan.
o Submissions to adjacent units of government.
o Submission to the Metropolitan Council.
@ 2007. This document is the intellectual property of Hoisington Koegler Group Inc. It
shall not be copied, reproduced, distributed or used in any way, except for evaluating
credentials, without permission from Hoisington Koegler Group Inc.
Council Meeting
Agenda Item 7.G
March 26, 2007
Attachment B
Task Description Hours Fee Estimate
1.0 Organize the Effort 16 $ 1,725.00
2.0 Define the Context - Understand Arden Hills 23 $ 2,375.00
3.0 Explore and Confirm the Vision 68 $ 6,190.00
4.0 Define Planning Issues 8 $ 7,750.00
5.0 Develop Draft Plan and Implementation Strategies 106 $ 10,790.00
6.0 Seek Approvals and Finalize Plan 44 $ 3,340.00
7.0 0 o $ -
8.0 0 o $ -
Fee Sub-Total 265 $ 32,170.00
expenses
$
200.00
Grand Total
$
32,370.00
Council Meeting
Agenda Item 7.G
March 26, 2007
Attachment C
Our Company: Hoisington Koegler Group Inc,
Page 1 of 1
OUR COMPANY
HKGi Mission
To foster the creation of places that enrich people's
lives.
HKGi's planners and landscape architects provide the
technical and strategic expertise needed to develop
innovative solutions that respond to the natural
environment and to the needs of the community. HKGi
emphasizes sustainabllity and integration of the natural
landscape and historic resources. Central to this approach
is an inclusive pubHc participation process that builds
community support and ensures that design solutions
reflect the stakeholders' and community's values,
more
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Comprehensive Plauning: Hoisington Koegler Group Inc.
Page 1 of 1
City of Elk River
2003 Comprehensive Plan
Elk River, M N
The 2003 Comprehensive Plan developed by
HKGi is far more than a land use plan. It
provides a framework for addressing the
community development issues that are critical
to the future of Elk River. These issues include
managing growth in areas outside of the sanitary
sewer service area; creating transportation
corridors needed to accommodate growth;
exploring the implications of converting mining
areas into future development; establishing a
greenway system to protect the natural and rural
features of Elk River; providing capacity for the
expansion of jobwproducing and retail
businesses; and focusing on redevelopment
needs outside of the downtown area.
more
II
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Comprehensive Planning: Hoisington Koegler Group Inc.
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City of Elk River
2003 Comprehensive Plan
Elk River, MN
The Comprehensive Plan contains practical
guidance on these, and other, key elements of
achieving the vision for the future of Elk River.
.P..f.l!;.K
@ 2006 Hoisington Koegler Group Inc.
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Our People: Hoisington Koegler Group Inc,
Page 1 ofl
OUR PEOPLE
Principals
Mark Koegler, AS LA, President
Bruce Chamberlain, AS LA, Vice President
Greg Ingraham, AS LA, Alep, Vice President
Paul Paige, RLA, Vice President
Brad Scheib, AlCP, Vice President
Landscape Architects
Jeff McMenimen, ASLA, Director of Design
Amy Bower, Landscape Architect
Bryan Harjes, Landscape Architect
Lillian Leatham, Landscape Architect
Stephen Wensman, Landscape Architect
Planners
Rusty Fifield, Strategic Planner
Lance Bernard, Planner
Jeff Miller, Planner
Rita Trapp, Planner
Designers
Jennifer Cater, AS LA, Graduate Urban Designer/Planner
Ana Nelson, Graduate Landscape Architect
Tyler Pederson, ASLA, Graduate Landscape Architect
Administration
Judith Guy, Office Manager
Susan Schoepke I Marketing Coordinator
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Client List: Hoisington Koegler Group Inc.
Page 1 of 1
CLIENT LIST
Ankeny Kell Architects
Anderson Corporation
BKV Group
Bright Keys Development Company
Bureligh County, North Dakota
BWBR Architects
Calhoun Area Residents Action Group,
Minneapolis, MN
Calvin Christian School
Catholic Charities of Minneapolis
Chaska Investment Limited Partnership
City of Afton, MN
City of Arden Hills, MN
City of Becker, MN
City of Big Lake, MN
City of Bismarck Parks and Recreation District,
North Dakota
City of Blaine, MN
City of Bloomington, MN
City of Brooklyn Park, MN
City of Burnsville, MN
City of Cambridge, MN
City of Champlin, MN
City of Chanhassen, MN
City of Chaska 1 M N
City of Circle Pines, MN
City of Clarkesville, Missouri
City of Columbia Heights} MN
City of Cottage Grove, MN
City of Crystal, MN
City of Dayton, M N
City of Detroit Lakes, MN
City of Eagan, MN
City of Eden Prairie, MN
City of Edina, MN
City of Elk River, MN
1 _~ ~_ "o{i
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CLIENT LIST
City of Erko, MN
City of Excelsior, MN
City of Falcon Heights, MN
City of Fargo, North Dakota
City of Faribault, MN
City of Farmington, MN
City of Fridley, MN
City of Grand Rapids, MN
City of Green Lake, MN
City of Greenfield, MN
City of Hastings, MN
City of Hopkins, MN
City of Hugo, MN
City of Hutchinson, MN
City of Independence, MN
City of lover Grove Heights, MN
City of Johnston, Iowa
City of La Crescent, MN
City of Lake City, MN
City of Lakeville, MN
City of Little Canada, MN
City of Long Lake, MN
City of Lonsdale, MN
City of Luverne, MN
City of Mankato, MN
City of Maplewood, MN
City of Medicine Lake, MN
City of Minneapolis, MN
City of Minnetonka, MN
City of Minnetrista, MN
City of Monticello, MN
City of Moorhead, MN
City of Mound, MN
City of Mounds View, MN
City of New Brighton, MN
City of New London, MN
12J.1.22
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Client List: Hoisington Koegler Group Inc.
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CLIENT LIST
City of New Market, MN
City of New Prague, MN
City of New Richmond, Wisconsin
City of Newport, MN
City of North Branch, MN
City of Norwood Young America, MN
City of Northfield, MN
City of Olivia, MN
City of Osseo, MN
City of Ottumwa, Iowa
City of Park Rapids, MN
City of Plymouth, MN
City of Prior Lake, MN
City of Ramsey 1 MN
City of Red Oak, Iowa
City of Red Wing, MN
City of Richfield, MN
City of Rosemount, MN
City of Sartell, MN
City of Savage, MN
City of Shakopee, MN
City of Shoreview, MN
City of Shorewood, MN
City of South St. Paul, MN
City of Spicer! MN
City of St. Cloud, MN
City of St. Louis Park, MN
City of St. Michael, MN
City of Saint Paul, MN
City of Taylors Falls, MN
City of Vadnais Heights, MN
City of Virginia, MN
City of Waconia, MN
City of Wadena, MN
City of Watertown, MN
City of Wayzata, MN
1 1 3 4, !i
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CLIENT LIST
City of West St. Paul, MN
City of Woodbury, MN
City of Worthington, MN
City of Zumbrota, MN
Claybaugh Preservation Architecture Inc.
CNH Architects
Corcoran Neighborhood Organization,
Minneapolis, MN
Crow Wing County, MN
Dahlen Berg & Company
Dakota County f MN
Denmark Township, MN
Derrick Companies
Douglas County, Wisconsin
Dunn County I Wisconsin
DSZ Development Corporation
Earth Tech
Easter Lutheran Church, Eagan, Minnesota
Edward Kramer & Sons
Emmons and Olivier Resources
ESG Architects
Foundation Architects
Friends of the Mississippi River
Fulton School, MN
Graco Inc.
Greenspace, LLC
H B Fuller
H R Green Company
Hans Hagen Homes
Hassan Township, MN
Hay Dobbs
Hempel Properties
Hennepin County I MN
Hitchcock Design Group
ISI Group
Igel Properties
12145.2
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CLIENT LIST
Independent School District 196
(Rosemount-Eagan-Apple Valley)
Isanti County, MN
JLT Group, Inc.
Kimley Horn and Associates, Inc.
Kllngelhutz Development Corporation
Koch Industries
Kadet Architectural Group, Ltd.
LHB Corporation
Livonia Townshipl MN
Marcy Holmes Neighborhood Association,
Minneapolis, MN
McNulty Development and
Construction Company
Metropolitan Council, MN
Metro Plains Development LLC
Miller Dunwiddle Architecture
Minneapolis Parks and Recreation Board
Minnesota Department of Transportation
Mounds View School District
New London Township, MN
Northstar Corridor Development Authority
Pexaco, LLC
Potlatch Corporation
Prairie Island Indian Community
Putting Green
R D Offutt Company
Ramsey County
Romar Properties
Ryan Companies US, Inc.
Senior Community Services
Short Elliott Hendrickson, "Inc.
Smead Company
Southeast Como Improvement Association
Spirit United Interfaith Church
SRF Consulting Group, Inc.
11,4.52
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CLIENT LIST
State of Minnesota
Town of Columbus, MN
Town of White, MN
University of Minnesota
Ulteig Engineers, Inc.
United Properties
Waldorf School
Washington County, MN
Wenk Associates
Westwood Community Church,
Chanhassen, MN
White Bear Lake School District
Wright County
WSB & Associates, Inc.
12.J.1:1.6
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Council Meeting
Agenda Item 7.G
March 26, 2007
Attachment D
March 19, 2007
Karen Barton
Community Development Director
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5743
Re: Contract for the Arden Hills Comprehensive Plan Update
Dear Ms. Barton:
This letter outlines a Scope of Services, Fee Schedule and other elements which
together constitute an agreement between the City of Arden Hills, hereinafter
referred to as the CLIENT, and Hoisington Koegler Group Inc., hereinafter
referred to as the CONSULTANT for professional planning services for the
Comprehensive Plan Update, hereinafter referred to as the PROJECT.
The CLIENT and CONSULTANT agree as set forth below:
A. BASIC SERVICES
The CONSULTANT'S basic services for the PROJECT are:
The following work program outlines a collaborative effort between Arden Hills
City staff and staff from Hoisington Koegler Group to prepare the Arden Hills
Comprehensive Plan Update. This collaborative effort draws on the expertise and
experience of both the City and the consultant and it is an effective way to meet
the mandated submission deadline in a cost effective manner.
Role of HKGi
HKGi will facilitate the comprehensive plan update process and will be
responsible for preparation of the components as noted herein. Along with City
staff, HKGi will also coordinate the work of the engineering consultants on the
project and will complete an edit of the final plan document to ensure uniformity
of style and content.
Role of City Staff
City staff will play an active role in the preparation of certain portions of the plan
as noted herein. Staff will also make arrangements for all of the meetings
providing appropriate venues and support materials as needed.
City of Arden Hills Comprehensive Plan Update
March 19, 2007
Page 2
Role of Other Consultants
Roseville City engineering staff (contract engineer for Arden Hills) and SEH will
be responsible for completing the utility and transportation portions of the plan
respectively. Both will operate under contracts directly with the City of Arden
Hills. HKGi will help coordinate the work efforts of both Roseville's staff and
SEH consistent with the overall project schedule and will supply both consultants
with background information as needed during the process.
Relationship of the Comprehensive Plan Update to TCAAP
Current planning efforts to develop portions of the TCAAP property will be
reflected in the Comprehensive Plan update. Information from the master plan,
engineering studies and AUAR is collectively considered as a "drop in"
component of the Comprehensive Plan. Accordingly, tasks included in this work
program are focused primarily on the portion of Arden Hills that lies outside of
the TCAAP property. At times throughout the process, the Comprehensive Plan
and TCAAP may be on the same Planning Commission/City Council meeting
agenda. At other times, the Comprehensive Plan discussions will require more
time and attention and are likely to be stand alone meetings.
Task 1 Organize the Effort
The purpose of this task is to orient the various participants in the planning
process and to begin the ongoing task of collecting, assembling and coordinating
data. Organization will involve the following:
1.1 Prepare Project Manual. The project manual is a tool that HKGi
uses to help coordinate project management and it is particularly
beneficial in collaborative planning processes. The manual includes
copies of the work scope with assigned responsibilities, project schedule,
communication strategies, key contact information, lists of data needs
and requests and other useful information that will be needed
throughout the project. City Staff will be provided copies of the project
manual.
1.2 Conduct Staff Kick-Off Meeting. This meeting will be guided by the
project manual and will accomplish several key objectives including:
. Introduce the planning team (City Staff - Consultants).
. Review and finalize the work scope and project schedule (if necessary).
Develop a communication strategy to seek public input and review of plan
components.
. Establish coordination and communication procedures between the City,
HKGi, SEH and Roseville's engineering staff.
. Begin the process of gathering data.
1.3 Kick-Off Meeting with the Planning Commission/City Council.
City of Arden Hills Comprehensive Plan Update
March 19, 2007
Page 3
Meeting with the Planning Commission to review the scope and schedule
of the Plan update.
Deliverubles: Thefollowing deliverubles will be purt of Tusk 1
o Final work program and project schedule
o Project Manual
o Slide handouts in PowerPoint format for Planning Commission/City
Council meeting.
o Summary of minutes of Staff kick -off meeting
Stuff Responsibilities:
o Assist in the assembly and distribution of mapping data in ArcView
format.
o Send out Planning Commission packet materials
Task 2 Define the Context - Understand Arden Hills
Task 2 will focus on developing a thorough understanding of the physical, social
and natural forces that have shaped or are currently shaping the City of Arden
Hills. This task will include assembling a quantitative analysis of demographic
trends and socio-economic data and work with City staff on mapping of
community features. Detailed subtasks in Task 2 include:
2.1 Prepare Mapping. Accurate and usable mapping plays an essential
part of the Comprehensive Planning process. This work program
assumes that the City will take the lead in assembling required base
mapping. Data from past planning studies should also be assembled and
distributed to the consultant team. HKGi will assist the City in
establishing project protocols for ArcView GIS software and AutoCAD.
HKGi work with the City to define a common graphic style for all
mapping. Layers of mapping will focus on existing conditions including
natural features and patterns, existing land use and development
patterns, utility systems, park and trail systems, roadway corridors and
traffic patterns, existing zoning and platting. City files can be
supplemented by electronic map data available online through regional
data sources such as the DNR, Metropolitan Council, USGS and
Mn/DOT.
2.2 Review relevant plans and studies. HKGi will review all relevant
plans and studies to understand current planning and policy directions
that can be used in the planning process.
2.3 Create Demographic and Socio-Economic Profile. The City will
create a demographic and socio-economic profile from Census
information and from information compiled by Excensus.
2-4 Consider Local, Regional and National Trends that Impact
Arden Hills. Review street classifications and traffic volumes; examine
CihJ of Arden Hills Comprehensive Plan Update
March 19, 2007
Page 4
existing standards and policies for parks and trails; and consider
emerging development trends i.e. walkablity, green infrastructure, etc.
2.5 Conduct Staff Meeting. A meeting with staff will be held to review
and refine materials generated in Task 2.
Deliverables: Thefollowing deliverables will be part of Task 2
o Technical Memorandum documenting recent plans and studies as well
as trends
Staff Responsibilities:
o Mapping and GIS analysis
o Census profile
o Collection and distribution of key background information and map
data to consultant team
o Summary of meeting notes from Staff meetings.
Task 3
Explore and Confirm the Vision
The purpose of this task will be to establish a Vision and set of Guiding Principles
that will be used to help shape the Comprehensive Plan. This task will include
the first community workshop and the drafting of a Vision Statement. Subtasks
include:
3.2 Conduct Community Workshop #1-Vision Session. This
task will be the first of three community workshops, two of which will
involve HKGi. Each community workshop will be designed to engage the
community in exercises to help shape the future of Arden Hills.
Workshop #1 will be focused on confirming directions established in past
and recent planning initiatives and defining the "Vision" of the
community that will guide the development of the Comprehensive Plan.
HKGi will work with staff and the Planning Commission to design the
process for the Community Workshop.
Community Workshop #1 will begin with presentations that will set the
stage for the plan. Information to be presented will include but not be
limited to the changing demographic profile of the city and the directions
that have been established for the TCAAP site. Within the framework of
this background information, meeting participants will be involved in
small and large group discussions focused on soliciting information that
will help define (or refine) a future vision for the community.
3.3 Summarize Workshop #1 and Draft Vision. Working with City
Staff, HKGi will summarize the findings and results of Workshop 1 and
will prepare a draft vision statement that will be subject to further review
and refinement as the process evolves.
3.4 Planning Commission/City Council Meeting. This meeting will be
City of Arden Hills Comprehensive Plan Update
March] 9, 2007
PageS
used to present findings from the Vision Workshop and review the draft
vision statement.
Deliverables: Thefollowing deliverables will be part of Task 3.0
o Meeting agenda and materials for the conducting of Community
Workshop #I.
o Draft Vision Statement
Staff Responsibilities:
o Advertising Community Workshop #I.
o Assistance with preparing for, conducting and summarizing Community
Workshop #I.
o Preparation of meeting notes from the Planning Commission/City Council
meeting.
Task 4
Define Planning Issues
Arden Hills will change in a number of ways over the next 10 to 20 years, even
outside of the boundaries of the TCAAP property. Private redevelopment is likely
to occur in certain areas, either with or without public encouragement. The
Comprehensive Plan process needs to consider a broad range of changes that may
occur in the next 20 years. It will also need to assess the implications that the
TCAAP development will have on the remainder of the community.
Task 4 is a collaborative process involving HKGi and City staff to identify future
planning issues. The purpose of identifying planning issues is to establish a basis
for the preparation of the various elements of the Comprehensive Plan. The
definition future planning issues in Arden Hills will begin with land use.
Although land use is identified as a starting point, land use considerations will
integrate housing, transportation, parks, utilities and infrastructure. Subtasks
that are part of Task 4 include:
4.1 Assess Future Planning Issues. HKGi will convene a half-day
meeting involving City staff, HKGi and staff from Roseville and SEH as
appropriate. The meeting will have two purposes. First, it will be used
as a forum to assess the impacts of the development of the TCAAP site on
the remainder of Arden Hills. Secondly, it 'will examine areas outside of
the TCAAP site that are subject to potential change over the life of the
Comprehensive Plan. Such sites are likely to include the Grey Fox Road
industrial area, the commercial area along Lexington Avenue between
Red Fox Road and County Road E and the manufactured home park
north of Highway 96. Issues and directions that are identified will be
compiled in a Technical Memorandum for subsequent review.
4.2 Present the Planning Issues to the Planning Commission/City
Council. Meet with the Planning Commission/City Council to review
City of Arden Hills Comprehensive Plan Update
March ]9, 2007
Page 6
identified planning issues and to seek input.
4.3 Conduct Community Workshop #2. Community workshop #2 will
allow public review and comment on issues and directions that form the
basis for the preparation of the draft plan. HKGi will work with the City
to facilitate a discussion to review the set of assumptions to be addressed
in the plan.
4.4 Meet with the Planning Commission/City Council to Review
the Outcome of Community Workshop #2. Review input received
at the Workshop. Modify the text and graphics contained in the
Technical Memorandum prepared in Task 4.1 as the basis for the
preparation of the plan chapters.
Deliverables: ThefoUowing deliverables will be part of Task 4
o Technical Memorandum outlining planning issues and assumptions
o Materials required for Community Workshop #2
o Summary of Workshop #2
o Modified Technical Memorandum
Staff Responsibilities:
o Participating in the planning issues meeting.
o Advertising Community Workshop #2.
o Send out Planning Commission/City Council meeting materials.
o Preparation of meeting notes from the Planning Commission/City Council
meeting.
Develop Draft Comprehensive Plan and
Supporting Implementation Strategies
This task is focused on applying the information generated through Task 4 to
efforts to draft various sections of the Comprehensive Plan. The Plan will include
applicable supporting public policies and strategic implementation initiatives.
The draft Plan will be a readable, illustrative document with maps, photographs,
sketches, diagrams and supporting narrative to allow people to fully understand
the direction established by the Plan. It will also provide the requisite technical
information to ensure that public actions needed to implement the Plan are clear
and achievable. For purposes of this Work Program, the content of the
Comprehensive Plan update is anticipated to match that of the 1998 Plan. In
order to make the plan more readable and "user friendly", HKGi will work with
City staff to restructure the organization of the plan and establish an overall
graphic style and format.
Task 5
This task will be a collaborative effort between HKGi, URS, SEH and City staff as
noted in the respective subtasks that follow. As available, the Plan will
incorporate newly prepared plans for the TCAAP area addressing land use,
City of Arden Hills Comprehensive Plan Update
March 19, 2007
Page 7
transportation, utilities, parks and surface water management. Other chapters
will be created as needed to support the results of the planning process.
5.1 Chapter 1: Introduction. City staff will update Chapter 1.
5.2 Chapter 2: Overall Goals. Community goals will be presented in the
corresponding plan chapters consistent with the format of the 1998 Plan.
5.3 Chapter 3: Land Use. City staff will assume the lead role in the
preparation of the land use chapter of the plan. The land use plan will
address the desired locations and mixes of residential, commercial,
industrial, office, institutional, mixed-use, public and semi-public uses.
In text and graphic forms, the land use chapter will illustrate the future
land use pattern, illustrate desired development forms and illustrate
specific development/redevelopment areas. It will discuss the
relationship and impacts of the future development of the TCAAP
property. HKGi will assist City staff in land use policy directions and in
assembling vignettes for potential future redevelopment areas
illustrating future alternative uses.
5.4 Chapter 4: Housing. The housing chapter will be prepared by HKGi.
It will include updated goals and policies. It will analyze existing
housing data, prepare a housing needs assessment, evaluate
neighborhood conditions, evaluate affordability, and evaluate lifecycle
and workforce housing needs. It will discuss the City's ongoing role in
housing and will identify local and regional resources to accomplish
housing objectives.
5.5 Chapter 5: Parks and Trails. City staff will update the Parks and
Trails chapter to include the information contained in the Arden Hills
Parks, Trails and Open Space Plan that was prepared by Ingraham &
Associates in 2002. (Ingraham & Associates merged with HKGi in
2005). As appropriate, the Parks and Trails chapter may be further
modified to reflect changes in the community since 2002 as well as those
anticipated in the future.
5.6 Chapter 6: Protected Resources. Chapter 6 will be updated by City
staff. HKGi will provide GIS mapping as needed to help facilitate the
update.
5.7 Chapter 7: Transportation Plan. The transportation section of the
Comprehensive Plan will be the responsibility of SEH. HKGi will
coordinate land use information required for transportation modeling
including TAZ data. In coordinating land use and transportation, HKGi
will provide input on walkablity, connectivity, street widths, and the
provision of sidewalks.
5.8 Chapter 8 Public Facilities and Services. The utility systems
portion of Chapter 8 will be prepared by Roseville's engineering staff
supplemented by other engineering consultants as required. HKGi will
Cih} of Arden Hills Comprehensive Plan Update
March J 9. 2007
Page 8
assist the City in supplying land use information needed to address
capacity and treatment analyses. The Public Buildings and Public
Services portions of Chapter 8 will be completed by City staff.
5.9 Chapter 9: Implementation. HKGi will assume the lead role in the
preparation of the Implementation chapter. Implementation actions will
focus on those steps necessary to carry out the policy and land use
directions established in the plan as well as the directions established in
each of the Plan chapters. These will include identifying inconsistencies
with zoning and subdivision ordinances, providing information for
subsequently updating the capital improvement program, and other
actions.
The land use plan defines general land use patterns, development forms,
infrastructure system improvements, and public objectives and policies.
Community development planning involves more than simply land use.
This section of the plan will identify key strategic initiatives that will help
carry out the community Vision and build upon the directions and policy
established in the land use plan. These initiatives will focus on economic
development, redevelopment and revitalization and community image
(gateways, streetscapes and signature development areas).
5.10 Meet with City staff and Other Project Consultants. During the
preparation of the draft Plan chapters, HKGi, Roseville staff, SEH and
City staff are expected to meet a number of times to coordinate work and
conduct common revi,ews of materials (3 meetings).
5.11 Conduct Review of Plan Elements. Meet with the Planning
Commission/City Council (3 meetings) to review the chapters of the
Plan.
5.12 Conduct Community Workshop #3. The third Community
Workshop will be held as an open house to present the plan to the
community and to seek final input prior to the more formal review and
adoption process. The Workshop will be organized and conducted by
City staff.
5.13 Refine the Plan Chapters Based on the Results of Community
Workshop #3 and Compile Final Plan Draft. Prepare the final
draft of the Arden Hills Comprehensive Plan for formal review.
Deliverables: Thefollowing deliverables will be part of Task 5.
o Initial draft sections of the Comprehensive Plan noted above as HKGi
responsibility.
o Final Comprehensive Plan draft sections noted above as HKGi
responsibility.
o Summaries of meetings with City staff.
Cih} of Arden Hills Comprehensive Plan Update
March 19, 2007
Page 9
Staff Responsibilities:
o Preparation of the plan chapters as noted above.
o Preparation of meeting notes from Planning Commission/ City Council
meetings.
o Sending out Planning Commission and City Council packet materials.
Task 6
Seek Approvals and Finalize Plan
The final task focuses on seeking approvals and finalizing the printed plan for
submission to adjacent municipalities and the Metropolitan Council. Consistent
with the Land Planning Act, adjacent units of government have up to six months
to review the Arden Hills Comprehensive Plan draft and to provide the City with
comments. Subtasks included in the approval process include:
6.1 Conduct Public Hearing. HKGi will assist staff in conducting a public
hearing before the Arden Hills Planning Commission.
6.2 Refine the Plan. HKGi will prepare refinements to the plan based on
the public hearing results for sections noted as HKGi responsibility.
6.3 Assist Staff in presenting plan to City Council. HKGi will assist
staff with preparing materials and presenting the plan to the City Council
for final approval.
6.4 Prepare final text and graphics. HKGI will prepare the final
document incorporating final recommended changes.
Deliverables: Thefollowing deliverables will be part of Task 6.
o Text and graphics in electronic format (CD /DVD) for sections of the plan
noted as HKGi responsibility.
Staff Responsibilities:
o Presentation of the Plan at review meetings as necessary
o Review of draft plan, changes to staff prepared sections as appropriate.
o Coordinating the modifications of utility and transportation sections of the
plan by SEH and Roseville's engineering staff as appropriate.
o Printing and distribution of the draft plan.
o Printing and distribution of the final plan.
o Submissions to adjacent units of government.
o Submission to the Metropolitan Council.
B. ADDITIONAL SERVICES
The CONSULTANT and the CLIENT may agree in writing to amend this
Contract for additional services related to the PROJECT and compensation
City of Arden Hills Comprehensive Plan Update
March ]9, 2007
Page 10
for such services. The following services have not been requested by the
CLIENT but are available upon written authorization.
1. Meetings in addition to those specified in Paragraph A above.
2. Services or Deliverables not specifically identified in Paragraph A above.
C. FEES FOR PROFESSIONAL SERVICES
The CONSULTANT agrees to complete the scope of work contained in
Paragraph A in exchange for professional fee compensation as noted below.
The CLIENT agrees to pay the CONSULTANT for services rendered as
follows:
1. For the CONSULTANT'S Basic Services described in Paragraph A above, a
fee based on the CONSULTANT'S current hourly rate schedule (see
Attachment A) not to exceed $36,900 [thirty six thousand and nine
hundred dollars] including reimbursable expenses.
2. For the CONSULTANT'S Additional Services described in Paragraph B, a
fee based on the CONSULTANT'S current hourly rate schedule plus
incidental expenses or a negotiated fee.
3. Statements will be submitted to the CLIENT on a monthly basis as work is
completed and shall be payable within 30 days in accordance with this
Agreement.
4. The CONSULTANT reserves the right to suspend services if the CLIENT is
delinquent in making payments in accordance with this Agreement.
D. CLIENT'S RESPONSIBILITY
The CLIENT shall be responsible for the following:
1. Assembly of background information including, but not limited to paper
and/or digital copies of all former comprehensive plans, aerial
photographs, base maps, inventory data, U.S. Census information, traffic
and transportation information and available CAD mapping, limited to
those that are reasonably available.
2. Mailing lists, printing, postage and the mailing of invitations for public
meetings.
3. Arrangements for public meetings.
City of Arden Hills Comprehensive Plan Update
March 19. 2007
Pagell
4. Reproduction of all interim and final reports for distribution as deemed
necessary.
E. INSURANCE
CONSULTANT shall maintain insurance as follows at all times during the
term of this Agreement: Statutory workers compensation and employers'
liability insurance coverage.
Comprehensive general liability insurance coverage and automobile liability
insurance coverage in the sum of not less than $1,000,000 per policy.
F. COMPLETION SCHEDULE
The services of the CONSULTANT will begin upon CLIENT approval and will,
absent of causes beyond the control of the CONSULTANT, be completed
within 12 months from notice-to-proceed date.
At the beginning ofthe PROJECT, the CONSULTANT will prepare an overall
PROJECT schedule identifying meetings, task completion dates, etc. The
CONSULTANT will continually update the PROJECT schedule throughout the
course of the work
G. NONDISCRIMINATION
The CONSULTANT agrees not to discriminate by reason of age, race, religion,
color, sex, national origin, or handicap unrelated to the duties of a position, of
applicants for employment or employees as to terms of employment,
promotion, demotion or transfer, recruitment, layoff or termination,
compensation, selection for training, or participation in recreational and
educational activities.
H. EOUAL OPPORTUNITY
During the performance of this Contract, the CONSULTANT, in compliance
with Executive Order 11246, as amended by Executive Order 11375 and
Department of Labor regulations 41 CFR Part 60, shall not discriminate
against any employee or applicant for employment because of race, color,
religion, sex or national origin. The CONSULTANT shall take affirmative
action to insure that applicants for employment are employed, and that
employees are treated during employment, without regard to their race, color,
religion, sex or national origin. Such action shall include, but not be limited
to, the following: employment, upgrading, demotion, transfer; recruitment or
recruitment advertising; layoff or termination, rates of payor other forms of
compensation; and selection for training, including apprenticeship. The
CONSULTANT shall post in conspicuous places available to employees and
City of Arden Hills Comprehensive Plan Update
March 19, 2007
Page 12
applicants for employment notices to be provided by the Government setting
forth the provisions of this nondiscrimination clause. The CONSULTANT
shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin.
The CONSULTANT shall incorporate the foregoing requirements of this
paragraph in all of its subcontracts for program work, and will require all of
its subcontractors for such work to incorporate such requirements in all
subcontracts for program work.
I. INDEMNIFICATION
CLIENT agrees to indemnify, defend and hold CONSULTANT harmless from
and against any and all claims, liabilities, suits, demands, losses, costs and
expenses, including, but not limited to, reasonable attorneys' fees and all legal
expenses and fees incurred through appeal, and all interest thereon, accruing
or resulting to any and all persons, firms or any other legal entities on account
of any damages or losses to property or persons, including injuries or death,
or economic losses, arising out of the PROJECT and/or this Agreement,
except that the CONSULTANT shall not be entitled to indemnification to the
extent such damages or losses are found by a court or forum of competent
jurisdiction to be caused by CONSULTANT's negligent errors or omissions.
J. TERM. TERMINATION.SDCCESSORSAND/ORASSIGNS
1. The Term of this Agreement shall be concurrent with the work authorized
and shall be in accordance with the schedule to be established between the
CLIENT and the CONSULTANT.
2. Either party may terminate this Agreement by written notice to the other
party at its address by certified mail at least ten (10) days prior to the date
of termination.
3. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer
its interest in this Agreement without the written consent of the other.
4. The time schedule shall not apply and/or time extensions will be allowed
for any circumstances beyond the control of the CONSULTANT.
5. This Agreement shall be governed by all applicable laws.
6. Upon termination, Consultant shall be entitled to fees earned through the
effective date of termination.
K. DISPUTES
Cih} of Arden Hills Comprehensive Plan Update
March 19,2007
Page 13
In the event the CLIENT and CONSULTANT are unable to reach agreement
under the terms of this contract, disputes shall be resolved using alternative
dispute resolution (ADR).
L. REVOCATION
If this agreement is not signed and accepted by both parties within 90 days of
the contract date, it shall become null and void.
M.AUTHORIZATION
IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made
and executed this Agreement for Professional Services,
day of
,2007.
This
CLIENT
City of Arden Hills
Name
Title
CONSULTANT
Hoisington Koegler Group Inc.
R. Mark Koegler, President
Paul E. Paige, Vice President