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Home My WebLink About04-30-07 Item 4M, Contract with SRF for AUAR ~ ~HILLS Request for Council Action Prepared By: Karen Barton~ -- ----------------------------------- Council Mtg. Date: Final Action Needed By: 04/30/07 Agenda Item: Motion to approve the contract dated April 24, 2007 with SRF Consulting Group, loc for the preparation of an Alternative Urban Areawide Review relating to the TeMP ~ede,,~lop~_e_nt_ ~~oject Budgeted Amount: 250.000.00 Actual Amount: Not to exceed $250,000.00 Funding Source: Reimbursement by RRLO, LLC 4M Dept.: Community Development Motion to approve the Contract dated April 24, 2007 with SRF Consulting Group, Inc., for the Completion of the Alternative Urban Areawide Review (AUAR) Relating to the TCAAP Redevelopment Project in an Amount Not to Exceed $250,000 Approval of the Contract dated April 24, 2007 with SRF Consulting Group, Inc., for the Completion of the Alternative Urban Areawide Review (AUAR) Relating to the TCAAP Redevelopment Project in an Amount Not to Exceed $250,000 N/A :,"fiiRQ.oriiD9[}b~cuments: (attaChetl) ~ X Memo/letter: 04/24/07 Resolution No.: Ordinance No.: Engineering Recommendation: Attorney Recommendation: X Other: Contract dated 4124/07, Council Minutes from October 10, 2006, Preliminary Development Agreement dated March 30, 2007 r!7!H~ffg~E!ml?Hi@!JgB_~f{r~;c/; - - _-F.-'-'7" The costs associated with this project will be reimbursed by RRLD, LLC per the terms of the PDA ~ ~ EN HILLS MEMORANDUM DATE: April 24, 2007 Agenda Item 4 M TO: Mayor and City Council Michelle Wolfe, City Administrator FROM: Karen Barton, Community Development Di SUBJECT: Alternative Urban Areawide Review (AUAR) Consulting Services Contract with SRF In early September of last year, our Developer for the TCAAP project, RRLD, LLC (formerly CRR), issued a Request for Proposals (RFP) for consulting services relating to a number of tasks associated with the TCAAP redevelopment, including Master Planning, Traffic Impact Study, AUAR Environmental Study, Stage One, PUD, and Development of a Landscape Plan. The RFP was issued encompassing all of these tasks to streamline the process and allow for effective integration and collaboration amongst the firms responding. On September 19 of last year, City Staff, along with several Ryan employees, interviewed a number of firms responding to the performance of these tasks. After conducting second interviews with three of the firms and checking references, City Staff recommended SRF to prepare the City's AUAR Environmental Study. In October of last year, Council approved contracting with SRF to prepare the Alternative Urban Areawide Review (AUAR) for the proposed TCAAP redevelopment project, subject to the Council approving the contract with SRF at a future meeting and further subject to approval of a funding source by the City Council. (Attachment A) City of Arden Hills City Council Meeting April 9, 2007 \1Metro-inet.us\ardenhills\Plal1l1ingICommuni(y Del'elopmenf\Council Agenda Ilems\AUAR Consulting Services Contract with SRF040907.doc Page I of2 At the April 3, 2007 Council Meeting, Council requested changes to the contract with SRF for the AUAR. Attached is the revised contract for the AUAR between the City and SRF. City Attorney Jerry Filla has reviewed the contract and finds it acceptable. (Attachment B) The Preliminary Development Agreement (PDA) between the City and RRLD, LLC provides for funding of this contract in an amount not to exceed $250,000. (Attachment C - PDA Exhibit 0) Staff Recommendation Staff is recommending Council approve the contract with SRF Consulting Group, Inc. to conduct the Alternative Urban Areawide Review relating to the proposed TCAAP redevelopment in an amount not to exceed $250,000. City qf Arden Hills City Council Meeting April 3, 2007 \\Metro-inet.us\ardenhillslPlanningICommunity Del'elopmem\Counci/ Agenda ftemslAUAR Consulting Senices Contract with SRF 040Y()7.doc Page20f2 Council Meeting Agenda Item 4M April 30, 2007 ATTACHMENT A ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 9 Councilmember Larson thanked Mr. Kunkel for this presentation. He believed the recommendations ror redevelopment \lCre right on target for the City. He hoped the future Council would take this seriously and recognize the importance of this particularly with regard to TCAAP. Councilmember Holden stated this was a nice presentation and suggested they refer this to a future worksession for a discussion. Councilmember Grant thanked them for their work. MOTION: Councilrnember Holden moved and Councilrnernber Grant seconded a motion to refer the Arden Hills Economic Development Strategic Plan to a Counc il W orksession for discussion. Ms. Wolfe stated from her perspective, she believed it would be helpful to refer this to a worksession so staff could have time to look at this and give their recommendation and comments. Mayor Aplikowski recommended the following amendment: The Council accepts the Strategic Development Plan and requests that it be moved to a worksession for a full discussion. Councilmember Holden stated she did not accept the amendrnent and she wanted her motion to stand as stated. The motion carried (3-1) (Mayor Aplikowski opposed). E. Motion to Approve a Contract with SRF to Prepare an Alternative Urban Area-Wide Review for the Redevelopment of the Twin Cities Armv Ammunition Plant Ms. Barton stated as part of the TCAAP redevelopment, the City must complete an envirorunental review of the property relating to the proposed project. Given that this property constitutes a large area and will be redeveloped over a period of years, the AUAR process will provide the best means by which to conduct this review. She noted in Septernber the master developer for the project, CRR, issued an RFP for consulting services relating to a number of tasks associated with the TCAAP redevelopment Master Planning, Traffic Impact Study, AUAR Envirorunental Study, Stage One, PUD, and Development of a Landscape Plan. The RFP was issued encompassing all of these tasks to streamline the process and allow for effective integration and collaboration amongst the finns responding. She indicated City staff, along with Ryan employees, interviewed four [mus relating to these tasks. City staff is recommending the City contract with SRF to prepare the City's AUAR Envirorunental Study in the amount of$147,318. Councilmember Holden stated she was having a hard time understanding why the City had to take on this responsibility and not the developer. Ms. Barton responded the EQB required that a responsible ARDEN HILLS CITY COUNCIL - OCTOBER 10, 2006 10 government unit oveISee the AUAR process, which in this case was the City of Arden Hills. She stated there WIS also likely to be a lot of attention paid to this environmental review by various organizations and to ensure that the document was kept beyond reproach, it was best to be contracted through the City and not the developer who had a vested interest in how that environmental review carne out. Councilmember Holden asked why the City did not take the responsibility to set up the interview process instead of Ryan arranging everything. Ms. Barton responded for making the process go more smoothly, efficient, and economical it made sense to do the interview process for all six flnns at once. Councilmember Grant stated he had the same concerns as Councilrnernber Holden. He asked how they anived at the amount. Ms. Barton responded that was the number they submitted with the RFP and there had been no negotiations on the amount. Councilmember Larson indicated he believed staff had been very wise in how they have set this up. He noted these documents were very important to the public when approving a new development and staffhad recognized the important of having an anus length relationship with the developer. He believed this was a srnart move on the City's part to do this. Mayor Aplikowski agreed this safeguarded the integrity of the City. Councilmember Holden requested a memorandum of what the process really was. She asked where they were at. Ms. Wolfe stated as part of getting this consulting team in place, they would submit timelines and the steps involved. She stated these timelines and steps would be forwarded to Council. Councilmember Holden requested the RFP information also. MOTION: Councilrnember Grant moved and Mayor Aplikowski seconded a motion to approve a contract with SRF, Inc. for possible future preparation of an AUAR review relating to the Twin Cities Anny Ammunition Plant such awarding of the contract shall be subject to future Council approval and subject to a funding formulary with the developer. Mayor Aplikowski stated she did not like the word "possible". Councilmember Grant suggested removing the word possible and changing to a "future preparation." Councilmember Larson stated he could not support the motion. He stated the condition regarding having an agreement in place that allowed for reimbursement of the City was something that carne at the time when the contract was brought forward for approval. He stated here all they were doing was to authorize staff to go forward and develop a contract for an AUAR to be brought back to Council for approval. At that point, the expectation would be that the developer would pay for this. He stated he did not see the point in doing this now. Councilmember Grant responded he wanted to ensure the AUAR was not started without Council approval. ARDEN IDLLS CITY COUNCIL - OCTOBER 10,2006 II Mr. Filla recommended the following wording for the motion: "Approve the negotiation of the contract with SRF, Inc. to prepare an AUAR review relating to the Twin Cities Army Ammtmition Plant (TCAAP), subject to contract approval by the City Council and further subject to a funding source by City Council." Council accepted the amended motion wording by Mr. Filla. The amended motion carried tmanimously (4-0). F. Appointment of Greeorv Hoag as Public Works Director Ms. Wolfe stated staff was recommending Gregory Hoag be appointed as the Ciy's Public Works Director. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve Gregory Hoag as the Public Works Director. The motion carried unanimously (4-0). G. Motion to Approve a Contract with Stephen J. BubuI of Kennedy & Graven Chartered to Provide Legal Services Relating to the Purchase of the Twin Cities Army Ammunition Plant Ms. Barton stated in preparation for the purchase of the Twin Cities Army Ammunition Plant (TCAAP), staff has determined it is prudent and necessary to enlist the services of an attorney and law firm specializing in master development contracts and public financing. After interviewing a number of attorneys and checking references, staff is recommending Stephen Bubul of Kennedy & Graven Charatered be hired on a contractual basis to provide legal services relating to the preparation of a Master Development Agreement and public financing. She recommended Council approve contracting with Stephen Bubul of Kennedy & Graven Chartered for legal services relating to the purchase of the Twin Cities Army Ammunition Plant. Councilmember Holden asked what will be the relationship of the City's attorney versus this attorney. Ms. Wolfe responded there would be specific tasks assigned to this attorney who had specialized experience in drafting master development contracts. She stated the City Attorney would be assisting with local aspects and review. Councilmember Holden asked who oversaw everything. Ms. Wolfe responded she viewed this as separate tasks by specialized attorneys being managed by City staff; but if there was a need to coordinate, the City Attorney would do that. Council Meeting Agenda Item 4M April 30, 2007 ATTACHMENT B AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND SRF CONSULTING GROUP. INC THIS AGREEMENT is made this 24 day of April, 2007, by and between THE CITY OF ARDEN HILLS, a Minnesota Statutory City (hereinafter called "City"), and SRF Consulting Group, Inc.,; an Engineering Consultant (hereinafter called "Consultant"). RECITALS A. City, in conjunction with their Developer, intends to develop approximately 585 acres at the proposed TCAAP Redevelopment Site, Arden Hills, MN (the Project). B. City wishes to engage Consultant to provide professional services for the City in connection with the study of certain elements of the Project, and Consultant wishes to provide such services, all in accordance with the terms and conditions of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, City and Consultant hereby agree as follows: 1. Consultant's Responsibilities. 1.1. Services. Consultant shall perform the services in connection with the Project that are described on Attachment A attached hereto (hereinafter called "Services"). Consultant shall investigate and verify the requirements of local, state and federal regulations applicable to the design and construction of the Project and prepare its design documents in such a manner that they conform to and comply with applicable laws, codes, statutes, ordinances, rules and regulations. 1.2. Standard of Care. Services provided by Consultant under this Agreement will be performed in a good and workmanlike manner and consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, and having experience with the planning, design and construction administration of projects similar to the Project in scope and function. 1.3. Timing. Consultant shall perform the Services in the sequence and timing which is required by the progress and nature of the Project. Consultant shall issue deliverables in accordance with the defined schedule (the "Work Schedule") attached hereto as Attachment B. Time is of the essence. To the extent Consultant is delayed in the performance of the Services by actions or neglect of City, by changes ordered in the Services or by other causes beyond Consultant's control, then the Design Schedule will be extended in writing, or at City's option, Consultant's compensation will be increased for reasonable costs required to achieve performance of the Services in accordance with the Design Schedule. All claims for any extension of time shall be made in writing to City within 10 days after occurrence of the cause of delay, or shall be deemed waived. 1.4. Budget. Consultant shall be responsible to produce deliverables that meet City's budget and other agreed upon goals for the Project. City shall provide all cost information related to the Project. Revisions and redesign necessary to fulfill this requirement that are the result of Consultant's willful failure to design within the Project budget or to follow design instructions given by City shall be the responsibility of Consultant and shall be completed within the parameters of the schedule and without additional compensation. 1.5. Coordination. Consultant shall coordinate its design with the designs provided by others relative to the Project. Consultant shall be available to City for general consultation relative to the Project. Consultant shall attend all meetings relative to the Project that are reasonably required to fully perform the Services. 1.6. Ownership of Documents. The drawings, specifications and other design documents prepared by the Consultant in the performance of the Services are the property of the Consultant and the Consultant shall retain all common law, statutory and other reserved rights, including the copyright thereto. However, upon payment in full for the Services, the City shall have a royalty-free license to reproduce, distribute and otherwise use the Consultant's design documents or any part thereof or information contained therein. 2. Indemnification and Insurance. 2.1. Indemnity. Consultant shall indemnify and hold City hannless from and against all liabilities, claims, damages, losses and expense, including reasonable attorneys' fees, arising out of or resulting from the performance of the Services, or failure to perform the Services, to the extent they are caused by or attributable to the negligent act, error or omission of Consultant or anyone employed by the Consultant. 2.2. Insurance. Consultant shall keep and maintain the following insurance coverages: 2.2.1 Professional Liability Insurance. Consultant shall maintain in full force and effect until the Services are completed if on an "occurrence" basis, or until at least 3 years subsequent to completion of the Services if on a "claims made" basis, professional liability insurance covering the performance of the Services. Such insurance shall be in the amount of at least $2,000,000 if the Services are architectural or structural in nature, and shall otherwise be in the amount of at least $1,000,000. The policy retroactive date, if any, shall be no later than the date upon which the Services are first rendered. \\Metro-inet.us\ardenhills\Planning\Community Dcvelopment\TCAAP\Consultants\SRF - AUAR\AUAR Services Contract 4-24-07.doc 2 2.2.2 Workers' Compensation and Emplovers Liability Insurance. Consultant shall maintain workers' compensation and employers' liability insurance, (or employers "Stop Gap" liability insurance for monopolistic states) with the following minimum limits: Part One: Statutory Part Two: $100,000 $500,000 $100,000 Bodily Injury by accident Bodily Injury by disease Bodily Injury by disease Each accident Policy limit Each employee 2.2.3 General Liabilitv Insurance. Consultant shall maintain general liability insurance (written on an occurrence form) with coverage to include; Premises/Operations, Personal Injury, Products and Completed Operations and Contractual Liability. City shall be named as an additional insured under Consultant's general liability insurance, and such coverage shall be primary and noncontributory to all other insurance or self insurance maintained by the City. Limits ofliability shall not be less than: $],000,000 each occurrence (Bodily Injury & Property Damage Combined Single Limit, including coverage for liability assumed under contract and acts of independent contractors) $1,000,000 general aggregate (per Job Site) $1,000,000 Personal Injury Liability, as usually provided under the standard ISO Commercial General Liability Coverage Form CG 00 OJ $1,000,000 Products and Completed Operations Aggregate $5,000 Medical Payments 2.2.4 Automobile Liabilitv Insurance. Business Automobile Liability Insurance covering all owned, non-owned and hired automobiles used in connection with the work, with combined single limit coverage for bodily injury and property damage of not less than $] ,000,000 per accident. 2.2.5 Evidence of Insurance. The above insurance shall be maintained in companies ]awfully authorized to do business in the state in which the Project is located and which are reasonably acceptable to City. Prior to commencing the Services, Consultant shall furnish to City and a certificate reflecting such insurance (ACORD form or equivalent) to be in force and providing that it will not be canceled or materially changed without at least 30 days' prior written notice to City. The failure of City to obtain such certificates of insurance, prior to commencement of performing Services, or failure to obtain any certificate of insurance evidencing renewal of coverage shall not relieve the Consultant of its responsibilities under this paragraph 2.2. \\Metro-inet.us\ardenhills\Planning\Community Developmcnt\TCAAP\Consultants\SRF AUAR\AUAR Services Contract 4-24-07.doc 3 3. City's Responsibilities. 3.1. Compensation. City shall pay (in the manner and at the times specified in this Section 3.1) to Consultant, as total compensation for the Services, the sum of $213,746 (see Attachment C for breakdown), together with the costs incurred by Consultant for any reimbursable expenses which are described on Attachment A hereto. City shall make payments to Consultant for reimbursable expenses at a rate of one (1.0) times Consultant's actual cost for such expenses. Consultant shall, not later than the 23rd day of each month, submit its monthly invoice for payment. Consultant shall include in its application for payment the value of services completed through the end of the month and the cost ofreimbursable expenses incurred to date. Provide an itemized statement of reimbursable expenses for that month. City will not process Consultant's miscellaneous invoices for changes in services. (See paragraph 3.2 regarding Change Orders.). Only approved Change Orders may be added to the invoice. City shall make payment to Consultant within 30 days after receipt of invoice from the Consultant for the Services performed by Consultant. 3.2 Changes and Adjustments. City may order changes in the Services consisting of additions, deletions, or other revisions, with corresponding adjustments to the Consultant's compensation and the Design Schedule. All such changes in the Services shall be authorized by written Change Order. An adjustment to the Consultant's compensation resulting from a change in the Services shall be determined by: mutual acceptance of a lump sum amount, application of hourly billing rates as set forth in Attachment A, or in such other manner as is mutually agreed upon by Consultant and City. If Consultant believes it is entitled to additional compensation or time for performing additional services which are beyond the scope of the Services provided for herein, Consultant shall notify City thereof and secure City's approval prior to performing such additional services. Consultant shall be entitled to additional compensation if Consultant is required to perform substantial redesign of portions of the Project that have previously been approved by City unless such redesign is the result of Consultant's negligence or failure to follow instructions given by City. 3.3. Furnishing Information, Etc. City shall, at its expense, provide to Consultant the information, services and other materials regarding the Project that are described on Attachment A attached hereto, and Consultant shall be entitled to rely on the accuracy thereof. 3.4. Indemnity. City shall indemnify and hold Consultant harmless from and against all liabilities, claims, damages, losses and expense, including reasonable attorneys' fees, arising out of the construction of the Project to the extent they are caused by or attributable to the negligent act, error or omission of City or anyone employed by the City or for whose acts City may be liable, except Consultant. 4. Miscellaneous. 4.1. Entire Agreement. This Agreement represents the entire integrated agreement between City and Consultant pertaining to the Services and supersedes all prior negotiations, \\Mctro-inet.us\ardenhills\Planning\Community Development\TCAAP\ConsuJtanls\SRF - AUAR\AUAR Services Contract 4-24-07.doc 4 representations and agreements, both ora] and written. This Agreement may be amended only by written agreement signed by both City and Consultant. 4.2. Governing Law. This Agreement shall be governed by and construed III accordance with the laws of the state in which the principal office of the Consultant is located. 4.3. Assignment and Subcontracting. This Agreement may not be assigned by Consultant or City without the prior written consent of the other party. Consultant shall not subcontract any portion of the Services without the prior consent of the City. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their successors and permitted assigns. 4.4. DisDute Resolution. All controversies, claims and disputes between City and Consultant arising out of or related to this Agreement, or the breach thereof, shall be decided by arbitration in accordance with the then current Construction Industry Arbitration Rules of the American Arbitration Association. City and Consultant agree to arbitrate with other parties in a consolidated or joint proceeding all common issues or questions of fact or law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. 4.5 Lega] Costs. If either party hereto shall file for arbitration or bring suit against the other party to enforce the terms of the Agreement, the losing party shall pay to the prevailing party that percentage of the prevailing party's costs and expenses incurred in such action, including reasonable attorney's fees, in an amount equal to the percentage that the amount of the judgment or award received by the prevailing party bears to the total amount claimed by such party, but in no event more than one hundred percent (100%) of such costs and expenses, provided that the prevailing party has not rejected a bona fide written settlement offer from the other party in an amount greater than the amount of the judgment or award received, in which case the prevailing party shall be entitled to no reimbursement for its costs and expenses. 4.6 Termination. This Agreement may be terminated by either party upon 7 days' written notice should the other party fail to perform in accordance with the terms hereof, provided such failure is not cured within such 7-day period. City may terminate this Agreement for convenience at any time, in which event Consultant shall be compensated in accordance with the terms hereof for Services performed and reimbursable expenses incurred prior to its receipt of written notice oftermination from City. 4.7 Notices. All notices permitted or required by this Agreement shall be in writing and shall be deemed to have been given when personally delivered to the respective person whose name appears below or when deposited in the United States mails, certified or registered mail, postage prepaid and addressed as follows: If to City: City of Arden Hills ]245 West Highway \\Metro-inet.us\ardenhills\Planning\Community Developmcnt\TCAAP\Consultants\SRF - AUAR\AUAR Services Contract 4-24-07.doc 5 Arden Hills, Minnesota 55112-5743 Attention: Karen Barton If to Consultant: SRF Consulting Group, Inc. One Carlson Parkway North, Suite 150 Minneapolis, Minnesota 55447-4443 Attention: Beth A. Bartz Either party may change the address for mailing of notices to it hereunder and/or the person to receive such notices by giving 10 days' written notice thereof to the other party in the manner above provided. 4.8 Certifications. The proposed language of certificates or certifications requested of the Consultant or its consultants shall be submitted to the Consultant for review and approval at least 7 days prior to execution. Consultant agrees to sign certifications reasonably required by City or any governmental agencies that have jurisdiction over the Project. The City shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.9 No Waiver. The failure of one party to insist upon or enforce, in any instance, strict performance by the other party of any of the terms of this Agreement, shall not be construed as a waiver or relinquishment to any extent of its right to assert or rely upon such terms or right on any future occasion. IN WITNESS WHEREOF, City and Consultant have caused this Agreement to be duly executed as of the date first above written. CITY OF ARDEN HILLS SRF CONSULTING GROUP, INC. By: By: Title: Title: Date: Date: By: By: Phone Number: Fax: E-mail: \\Metro-inet.us\ardenhills\Planning\Community Development\TCAAP\Consultants\SRF - AUAR\AUAR Services Contract 4-24-07.rloc 6 A TT ACHMENT A - (Alternative Urban Areawide Review) A. The Services - Alternative Urban Areawide Review Base Study and Optional Tasks Overview SRF will prepare an AUAR for City approval and distribution addressing the potential environmental impacts of the TCAAP Master Plan. SRF will prepare two minor sub-alternatives to the Master Plan, addressing minor variation in site plan design or development density. The AUAR will be completed under Minnesota EQB rules and with the City of Arden Hills serving as the Regulatory Governmental Unit (RGU) for the AUAR. Completion ofthe AUAR will draw upon previous analysis completed by the U.s. Army and/or the City of Arden Hills and its consultants, as well as information and analysis developed in the associated Master Development, Traffic Impact Study, and Stage One processes, and the contamination studies and remediation plans completed by others under separate contracts. This specifically includes data gathering from other sources (Natural Heritage Database, State Historic Preservation Office file search, soils inventories and previous Applied Ecological Services studies), summaries of analysis completed under other tasks or by other consultants (traffic studies, utility and infrastructure analysis, stormwater, contamination, vehicle-generated noise and air quality impacts). Analysis will be completed in consultation with the City of Arden Hills and the environmental agencies responsible for reviewing (and potentially regulating) impacts identified within the AUAR. A preliminary draft AUAR document and mitigation plan will be prepared for City review. Revisions will be made in response to City comments and the Draft AUAR and Mitigation Plan will be finalized for agency distribution and public review. SRF will conduct an open house during the comment period to facilitate public comment. Following the public comment period, responses to substantive comments received will be prepared for City review. The Final AUAR and mitigation plan will be prepared addressing substantive comments as well as further updates to the Master Plan. Following City approval, the Final AUAR and Mitigation Plan will be distributed in accordance with EQB rules. Public Involvement A specific list of project stakeholders/participants will be identified as well as appropriate methods for obtaining input. At a minimum, SRF will participate in two public open houses, provide technical reports and AUAR-related materials in pdfformat for use on the City project website, and provide six newsletter articles on AUAR-related topics at key milestones in the project. \\Metro-inet.us\ardenhills\Planning\Community Development\TCAAP\Consultants\SRF - AUAR\AUAR Services Contract 4-24-07.doc 7 Project Manazement and Meetinzs SRF will attend weekly project team meetings with the City, the City's developer, and their consultants for a period of one year (52 meetings). SRF will participate in 12 workshops/meetings of the City Council to provide background and educational information, seek input on key issues, obtain approvals for public release of AUAR related documents and conduct public hearings on AUAR documents. SRF will lead meetings of the Technical Advisory Committee to provide input regarding AUAR assumptions and analysis. Including meeting notices, agendas, materials and meeting summaries. Four meetings are assumed. SRF will schedule, prepare for and attend up to four coordination meetings with regulatory agencies and/or City staff to discuss AUAR issues. SRF will coordinate information transfer among project team members (Hoisington Koegler Group, Inc, the City, SEH, SRF) and will monitor budget and schedule. SRF will oversee quality assurance and quality control ofSRF's work. B. Exclusions - The following items are not included in the Consultant's Services: AUAR Tech Memo SEH will prepare a standalone technical memorandum that will meet the traffic documentation needs for the AUAR. Natural Resources (to be provided by SEH) . Field Assessment . Noise . Air Quality C. Items to be furnished bv City - D. Reimbursable Expenses - \\Metro-inet.us\ardenhilIs\Planning\Community Development\TCAAP\Consultants\SRF - AUAR\AUAR Services Contmct 4-24-07.doc 8 I. As specified on page 10 of TCAAP Work Tasks and Person-Hour Estimate (Attachment C) E. Rates for Additional Services - All additional services must be approved by the City prior to services being rendered. \\Metro-inet.us\ardcnhiJls\Planning\Community Devc1opment\TCAAP\Consultants\SRF - AUAR\AUAR Services Contract 4-24-07.doc 9 ATTACHMENT B Work Schedule 1. See Attachment 2. 3. \\Metro-ineLus\ardenhi11s\Planning\Community DcveJopmcnt\TCAAP\Consultants\SRF - AUAR\AUAR Services ContracI4-24-07.doc 10 Tentative TCAAP AUAR Schedule - detailed April 25, 2007 Date Actiou June 2S, 2007* City Council initiates AUAR, including scenario definition July 9, 2007 City Council update at regular meeting July 23, 2007 Available teclmical studies submitted to SRF August 13, 2007 City Council update at regular meeting August 20, 2007 Delivery of I" preliminary Draft AUAR and Mitigation Plan to staff team (includes teclmical studies submitted by July 23, 2007) August 27, 2007 Staff completes review of I" preliminarY Draft AUAR and Miti"ation Plan September 4, 2007 City Council workshop to review Draft AUAR and Mitigation Plan (I of2) September 10, 2007 Remaining teclmical studies submitted to SRF September 24, 2007 Delivery of 2"d preliminary Draft AUAR and Mitigation Plan to staff and project team (incorporates remaining teclmical studies) September 28, 2007 Staff completes review of 2nd preliminary Draft AUAR and Mitigation Plan October I, 2007 City Council workshop to review Draft AUAR and Mitigation Plan (2 of 2) October 8, 2007** Citv Council authorizes publication of Draft AUAR and Mitigation Plan October 12, 2007 All revisions complete; City staff signs off on completed Draft AUAR and Mitigation Plan October IS, 2007 EQB Monitor deadline October 22, 2007 EQB publication of Draft AUAR and Mitigation Plan November I, 2007 Public hearing on Draft AUAR and Mitgation Plan November 22, 2007 End of 30-day comment period. Agencies may extend to December 7, 2007. November 26,2007 Citv Council update at regular meeting December 10, 2007 City Council selection of Preferred Alternative December 21, 2007 Delivery of preliminary Final AUAR and Mitigation Plan to staff team January 4, 2008 Staff completes review of preliminary Final AUAR and Mitigation Plan January 7, 2008 City Council workshop to review Final AUAR and Mitigation Plan (I of I) January 14,2008** City Council authorizes publication of Final AUAR and Mitigation Plan January 18, 2008 All revisions complete; City staff signs off on completed Final AUAR and Mitigation Plan January 21,2008 EQB Monitor deadline January 28, 2008 EQB Publication of Final AUAR and Mitigation Plan February 2S, 2008*** City Council Adoption of Final AUAR and Mitigation Plan March 3, 2008 EQB Monitor deadline March 10,2008**** EQB Monitor Publication of Final AUAR and Mitigation Plan AdoDtion *This assumes that the developer will agree to extension of 120 day maximum, othelWise this step must occur later. **This assumes that Council will be willing to authorize publication based on a review of a summary of document contents, not the finalized document itself, that the Council would leave the final approval of document up to staff. This would allow project team time for on-going work to finalize document without holding up publication schedule. If the Council needs to have the final publication-ready document in hand prior to it being approved for publication, it will add time to the schedule. ***1" regularly scheduled meeting IS+ [business] days after distribution; this assumes that either no agency objections are received during agency objection period that concludes February 10 or that any objection can be resolved by February 2S. Note: this must be a formal Council adoption. **** Assumes end date is acceptable. Need clarification as to what action needs to be concluded by March and what date in March 2008. 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"- " o ID i" c => -' -< z 8- 0 0.. ::E '" ::; ",l'l oU: ::; w ::; !Sb5 ~ 0 ;:: 0.. ::; 0 ;:: 0 f/J :>'" 0 U S f/J W ::E f/J <f)'" r-- I- W '" U W z" 0 0'" 0 ,:.; 0 N ,:.; oa. in U Z LL'" ~ Z W ",'" W ..., " <f)g ::; 0 f/J U '" ;:: 0.. Council Meeting Agenda Item 4M April 30, 2007 ATTACHMENT C EXHIBIT D BUDGET OF CITY REIMBURSABLE COSTS Consultant Scope of Services Bud2et SRF (Environmental Srvcs) . AUAR Environmental Study $250,000 . Preparation of AUAR process schedule . Initialize EA W with unique AUAR items . Establishmeut of Public Involvement Process . Assemble elements of the AUAR . Author fmal document . Meetings . Review of environmental documents as needed - Spencer Fane Britt & Browne . Legal Services relating to the $150,000 Mike Comodeca (Legal Services) Transfer Process . Offer To Purchase . Review of Transfer Documents . Negotiations with GSA and Army . Meetings & Travel -- Kennedy & Graven . Negotiation and Preparation of I $150.000 I Stephen Bubul (Legal Services) Development Agreements . Review of Legal documents as needed . TIF related legal review . Meetings - BCS Consulting Services . Project Management Consulting $75,000 Dennis Welsh (project Management . Review of documents as needed Services) . Project assistance as needed . Council education . Grant Assistance . Meetings -- --- Engineering Services . Engineering review and $40.000 consultation ---- Ehlers & Associates . Provide fiscal analysis of $150,000 (Financial Consultant Services) development agreements -- D-I Consultant Scone of Services Bud<>et . Review of Developer Pro forma . Evaluate fiscal and economic implications ofland transfer particuJarily with rega,-d to infrastructure and city sefVJces . Develop a Resource Plan for the City of Arden Hills . Provide overall project assistance as required . meetings - LHB (TIF Inspections Services) . Inspection services related to $40,000 development of one or more T1F Districts Peterson Fram Bergman . Review documents and provide $25.000 Jerry Filla (City AUomey) legal opinions as necessary -- Additional City Staff . Assist with planning and $75,000 Planning Assistant community development activities to allow CD DirectorlProject Manager and City Planner to devote additional time to TeAAP Project -- MISe. . Legal Notices $25,000 . Mailings . PRI Advertising . Office supplieslEquipment , I' StaffT raveif[ raining D-2 I ----~