HomeMy WebLinkAbout05-29-07 Item 4C, Accounting Clerk Appt
Prepared By:
Dept.:
Council Mtg. Date:"""
Final Action Needed By:
J
Sue Iverson/Schawn Johnson
Finance/Administration
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May 29, 2007
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Request for Council Action
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Agenda Item:
4C
BudgetelfAmount: .
Actual Amount:
Funding Source:
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$6,000
.. TCAAPFund
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i Motion to approve the appointment of Pang Silseth as the City's new Accounting Clerk.
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I Staff recommends appointing Pang Silseth to the Accounting Clerk position in the finance department.
X !... _" _u. Meino dated May 29, 2007 from Michelle Wolfe, Schawn Johnson, and Sue Iverson
'0___'.."__ No.:
No.:
II!:! Recommendation:
Recommendation:
X jOther: Applicant letter of intent, job posting, and Accounting Clerk job description
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. The TeAAP-budget included 8 hours per w-eek of support tilli-e, this change wIn allow office support staff time""io support this function and
also allow the finance department to reorganize responsibilities and procedures.
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Pang has currently been offering support to the finance department and will be a great asset to the department.
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MEMORANDUM
DATE:
TO:
May 29, 2007
Agenda Item 2.C.
Honorable Mayor and City Council Members
FROM:
Michelle A. Wolfe, City Administrator ~
Schawn P. Johnson, Assistant City Administrator9
Sue Iverson, Finance Director
SUBJECT:
Appointment of Pang Silseth to the Accounting Clerk Position
BACKGROUND
Due to the retirement of Sandy Byl (Utility Billing Clerk) on June 7'\ 2007, department heads
began to evaluate different options for filling this position in March. After much discussion, the
City Administrator, Assistant City Administrator, and Finance Director determined that it would
be in the best of interest of the City to change the current three-quarter time Utility Billing Clerk
position to a full-time Accounting Clerk position. Department heads began the recruitment
process for a new Accounting Clerk position by posting the job opening internally. The deadline
for submitting a letter of interest for this position was March 8th. The City received one letter of
interest from Pang Silseth. Pang has been with the City of Arden Hills since December 2002.
She is currently one of the City's Office Support Specialists. Due to recent staff turnover in the
Finance Department, Pang has been asked to take on a number of financial related activities in
her daily work. Pang is a very detailed orientated individual and has done a wonderful job
assisting the Finance Department with payroll, accounts payable, and utility billing related
functions over the past year. Pang has also taken a few college level courses in the accounting
and finance field.
RECOMMENDATION
Motion to Approve the Appointment of Pang Silseth as the City's new Accounting Clerk.
Pang T. Silseth
4038 HUMBOLDT AVENUE, MINNEAPOLIS, MN 55412
PHONE: 612.396.2480 EMAIL: PSILSETH@NETZERO.NET
May 7,2007
Mr. SchavvnJohnson
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Dear Schawn:
The City of Arden Hills is currently recruiting internal applicants for the account clerk position.
Interested employees were asked to submit an application or a letter of intent; therefore, I am
submitting my letter of intent to be considered for the account clerk position.
I have been employed with the City of Arden Hills for the past four years. As my performance
reviews show, I have been successful in achieving and/or exceeding my job expectations. Also,
in the past year and a half, I have taken on finance duties that were not originally responsibilities
of my current position. I was given the opportunity to learn payroll and serve as the payroll
technician processing the City's bi-weekly payroll and the required reports or payments made to
other agencies.
In December of 2006, my finance involvement increased when the City was without a finance
director and accounting analyst. I was asked to take on accounts payable and other
responsibilities that the accounting analyst was responsible for. With very little training I was
able to help the utility billing clerk keep the essential day to day finance functions operating
smoothly.
My employment track record and to the skills that I have gained during my employment with the
City makes me a good addition to the City's finance department. I welcome the opportunity to
serve in this capacity.
Thank you in advance for your consideration.
~
Pang Silseth
EN HILLS
Accountinl! Clerk
Arden Hills, MN (pop. 9,652) is seeking a higWy motivated, team orientated, and analytical professional
for the full-time position of Accounting Clerk. This is a non-supervisory position which is responsible for
assisting the Finance Director and Accounting Analyst with the maintenance of the City's financial system.
Duties include: accounts payable, accounts receivable, utility billing, payroll, bank reconciliation, journal
entries, monthly review and analysis of general ledger accounts, annual budget preparation, escrow
accounts, regulatory reporting, payroll reporting, and monthly-annual financial statements. .
All candidates should have a familiarity with governmental accounting practices, utilities, payroll systems
and financial reporting requirements. This position requires two years of experience in accounting, finance,
or a related field. Strong analytical and Microsoft Office software skills are desired. The starting salary
range for this positiou is $15.59 to $20.52 (DOQ) per hour.
Letter's of interest and supplemental application information must be received no later than
4:30 P.M.
Tuesday, May 8, 2007.
AN EQUAL OPPORTUNITY EMPLOYER/AFFIRMATIVE ACTION EMPLOYER
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~HlLLS
City of Arden Hills
Job Description
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title:
Department:
Accountable to:
Positions Supervised:
Status:
Accounting Clerk
Finance Department
Finance Director
None
Full-Time, Non-Exempt
SUMMARY
Clerical level position in the Finance area with a primary emphasis on supporting the utility
customer database. The Accounting Clerk may specialize in one area, but is expected to
be cross-trained to provide support in other departmental functions. This position serves
as backup to the Accounting Analyst.
ESSENTIAL FUNCTIONS OF THE POSITION
Updates utility database for new accounts, service changes, adjustments, and cash
receipts postings.
Prepares and generates final billings for utility service addresses with new ownership.
Schedules, reviews, works with Operations and Maintenance employees to resolve meter
reading exceptions, and obtain meter readings for final billings.
Prepares monthly and quarterly billings and assists in stuffing and mailing on a prompt
basis to insure that customers have adequate payment time period.
Disseminates utility information or in other ways assists utility customers with questions
they may have including processing senior rate affidavits applications.
Inputs receipt batches on a daily basis into the general ledger.
Prepares bank deposits and updates daily cash balance spreadsheets.
Reconciles general and payroll account bank statements on a prompt basis and advises
supervisor of items for review and approval.
Gathers information sufficient to generate sundry accounts receivable billings in including
consultant billings, false alarms and tree removal invoices and follow-up on delinquent
balances.
Reconciles weekly utility cash receipts posting from the utility database into the general
ledger.
Prepares work papers and assists auditors with audit.
Provides backup support to Accounting Analyst with all payroll functions.
Prepares letters and reports as requested.
Provides assistance/information to other departments when requested.
Provides third phone back-up option to general City telephone callers or reception
inquiries.
Provides backup support to other Finance area activities.
Performs other duties as apparent or assigned.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Typical minimum education is one year of post-high school training in accounting
principles and two to four years of accounting experience.
LANGUAGE SKILLS
Ability to diplomatically deal with difficult customer issues. Ability to prepare reports and
correspondence. Ability to communicate effectively both orally and in writing with
supervisor, other City staff, utility customers and the general public.
MATHEMATICAL SKILLS
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios, and percentages.
Ability to recognize and correct errors that have occurred.
OTHER KNOWLEDGE, SKILLS, AND ABILITIES
Ability to have a high level of speed and accuracy with ten-key machines.
Knowledge of accounting and bookkeeping practices and procedures.
Knowledge of computers and software applications, including Word and Excel.
Ability to operate various types of office equipment.
Ability to type 50 wpm.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to use hands to
finger, handle, or feel objects, tools, or controls and sit. The employee frequently is
required to reach with hands and arms and talk or hear. The employee is occasionally
required to stand and walk.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually moderate.
May 2007