HomeMy WebLinkAbout05-29-07 Item 6A, 2007 PMP Assessment Hearing
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Request for Council Action
Prepared By: _~ristine Gi\!~~.
Dept.: Engineering
Council Mtg. Date:--u.....--S/29/0Y---
Final Action Needed By: .:~i'i.9/0Y
Agenda Item:
6A
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! Motion to continue public hearing for the 2007 PMP- Special Assessments.
I Motion to Approve Resolution 07-55: Resolution Adopting Special Assessment Roll for the 2007 PMP Improvements.
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!Continue public hearing for the 2007 PMP- Special Assessments.
iApprove Resolution 07-55: Resolution Adopting Special Assessment Roll for the 2007 PMP Improvements.
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! x ! Resolution No.:
07.55
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!Ordinance No.:
! iEngineering Recommendation:
r-lAttorney Re~~mmend;:tion: --
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i x I~~er: Proposed Assessment Roll, Past correspondence with 2007 PMP property owners ...___---.i
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EN HILLS
MEMORANDUM
DATE:
May 24, 2007
AGENDA ITEM 6.A
TO:
Mayor and City Council
Michelle Wolfe, City Administrator
Kristine Giga, Civil Engineer ~J A /
Greg Hoag, Public Works Director""'~
Sue Iverson, Finance Director ~
FROM:
SUBJECT:
2007 PMP Improvements- Continuation of Assessment Hearing
BACKGROUND
On May 14, 2007, the City Council held a public hearing for the purpose of establishing special
assessments for the 2007 PMP. Council continued the hearing and final action to the May 29,
2007, meeting.
DISCUSSION
The proposed assessment roll includes 103 properties. At this time, we have received 11
assessment payments. At the May 14, 2007 City Council meeting, eight oral testimonies relating
to seven properties were provided at the hearing and three written testimonies were received.
Two ofthe written testimonies were provided orally at the hearing. Copies ofthe written
testimonies have been attached. The following is a description of each of the objections or
concerns raised, followed by a staff analysis and recommendation.
1) Oral comment: 1465 Floral Drive, Evelyn Hansen
Ms. Hansen lives on Floral Drive on a parcel that, according to City Code, could be further
subdivided. She indicated that her proposed assessment is for land that she has no intention
Df subdividing, and requested a reconsideration of this assessment. She spoke again later in
the evening to comment about the timing of the communication, as well as the tone.
\\RVNAS 1 \AHdata$\PR&PW\Engineering\2007\Council_Actions\5-29-07Memo2007PMP _AssessmentHearing.doc
2007 PMP
5/24/2007
Page 2
Staff Analvsis:
The City Council could choose to do one of the following:
a.) Leave the assessment as is;
b.) Defer the assessment until the property is sold or subdivided. The Assessment Policy
states that ifland is deleted from an assessment roll, "no development of that property shall
be permitted, nor shall any physical connection to the City's utility or drainage facilities be
made by any development on that property until the assessment or cDnnection fees are paid."
Staff recommendation: Defer the assessment on the property until it is sold or subdivided.
2) OraVwritten comment: 1273 County Road E
a. Patrick Flaherty
Mr. Flaherty stated that he is filing an objection, because he feels the assessment will not
increase the market value of his real estate. He is not in favor of the 70% assessment rate that
is identified for cDmmercial properties in the Assessment Policy; he does not feel it is a fair
percentage. He indicated that problems have arisen during construction: he feels the
condition of their parking lot has worsened from the contractor using the lot to store their
equipment, their electrical wires providing lighting to their parking lots was damaged, and
some of their irrigation lines were damaged. He asked that the City Council consider
assessing Flaherty's for one lot only. Flaherty's owns three parcels within the project and per
the Assessment Policy, is proposed to be assessed for all three parcels.
b. Dan Flaherty
Mr. Dan Flaherty also spoke on behalf of Flaherty' s Arden Bowl. He was concerned about
damage to their property, irrigation system, electrical wires, and parking lot, in more detail.
He indicated that the contractor had asked to store some material on their parking lot, and
had showed them where to do so. He stated that the following day he also found that they
were storing equipment on their lot. He provided City staff with photographs of the site. He
stated also had not received notification prior to the beginning of construction. Mr. Flaherty
spoke again later in the evening, commenting that perhaps the condition of the watermain
contributed to the deterioration of the street. He also noted that only portions of the curb were
replaced along the street.
Staff analvsis:
City staff was not aware of the concerns of the property owners until the day of the
assessment hearing. Staff met with the Flahertys and the contractor on site on Tuesday, May
22, 2007 to discuss the construction related concerns. It is the contractor's responsibility to
gain permission from private property owners to use any portion of land outside of City
right-of way. The City's contract provisions indemnify the City from any damage the
contractor does to private property, including private utilities in the right of way. Staff
provided this information to those present at the meeting. Staff also has pictures of the
parking lot prior to start of construction to assist in identifying damage.
2007 PMP
5/24/2007
Page 3
Chapter 429 of state statute has two major points to consider when justifying assessments.
First, the assessment has to treat similar properties equally, and second the amount of the
assessment has to be equal to or less than the resulting increase in property value. All
properties in the commercial area are proposed to be assessed the same amount.
According to Ramsey County records, the average property value in the area is
approximately $14.32 per square fODt. The property value for Flaherty's three parcels totals
$1,692,400. Their proposed assessment is less than two percent of the property value. While
two of the three parcels owned by the Flahertys are parking lots, they would not have
sufficient parking on the parcel which houses the bowling alley. With the two additional
parcels, Flaherty's Arden Bowl exceeds its parking requirements. If either of these parcels
were sold, it is likely they would be redeveloped to a different commercial use; the selling
price would reflect this change in use. By improving the road to the level that this project
has done, we believe there is a direct benefit to property owners. These improvements will
extend the life of the street 15 to 20 years, and was done at a significantly reduced cost than it
would have been to reconstruct the street entirely.
Staff recommendation: Staff committed to facilitating discussions between the owner and
contractor to address the owner's concerns; however, it is up to the contractor and property
owner to corne to an agreement on the necessary repairs.
The 70% assessment rate fDr commercial properties is consistent with the City's Assessment
Policy. The policy does not recognize the current use of that property, only the zoning. Staff
does not recommend deviation from the policy.
3) Oral comment: 1549 Briarknoll Drive, Mike Moghaddam
Mr. Moghaddam indicated that he did not receive any notices prior to the assessment hearing
notification. He expressed concern that his tax money was not being wisely spent, and he
does not have the money to pay for this assessment. He also stated that the proposed interest
rate is incredibly high.
4) Oral comment: 3724 Brighton Way, Jens Breiland
Mr. Breiland indicated that he also did not receive prior notification that included
information about the amount of the assessment. He stated that he felt the condition of his
road was fine, and questioned whether this project was a wise use of money.
5) Oral/written comment: 1518 Briarknoll Drive, Nicholas Walker
Mr. Walker stated that his street was in the same condition as the neighboring streets which
were seal coated, and asked why his street was not just a seal coat as well. His second
concern was that Briarknoll Drive is used as a cut-through street by people who do not live in
the neighborhDod, and asked that a reduced assessment rate be considered as a result. Mr.
Walker spoke again later, commenting that several utility repairs have been completed along
Briarknoll Drive in the recent past.
2007 PMP
5/24/2007
Page 4
6) Oral comment: 1537 Briarknoll Drive, Mark Jedlinski
Mr. Jedlinksi echoed previous concerns regarding notification. He stated that he owns
property in Fridley, which was assessed $1800 last year for a complete street reconstruction
project. The sanitary sewer repair is right in front of his house; he commented that the
contractors indicated the quality of the original construction seemed substandard.
Staff analvsis of notification concerns (3-6):
Many of the residents who spoke were concerned about notification. Since the feasibility
report was ordered by City Council on October 30, 2006, we have mailed out three notices
regarding the project.
City staff held a neighborhood meeting on December 12, 2006, which eleven people
attended. The notice for this meeting was mailed out on November 29, 2006, to all residents
currently listed on the proposed assessment roll. As this was not an official public hearing, an
affidavit of mailing was not generated.
A public hearing for the project was held on January 29,2007, which was then continued to
the February 12, 2007 City Council meeting. The public hearing was posted in the City's
legal newspaper on January 24, January 31 and February 7, and individual letters were
mailed to the residents on January 12, 2007. The affidavit of mailing is attached. Eight
residents spoke on behalf of nine properties within the proposed project.
The notice for the assessment hearing was mailed out to residents on April 26, 2007. The
affidavit of mailing is attached.
Copies of the letters sent to the residents are attached. While the correspondence did not
provide specific assessment rates per unit prior to the notice of assessment hearing and
amount of assessment, the letters did state that estimated assessment rates were available in
the feasibility report and would be discussed at each meeting. The correspondence also
directed residents to the feasibility report on the City's website or fDr review at City Hall, or
to contact staff with questions. This is consistent with correspondence the City has had on
past pavement management projects.
In regards to the tone of the correspondence, we use notices and language for public meeting
mailings as recommended by the League DfMinnesota Cities Local Improvement Guide.
Because of the legal nature of these proceedings, we would be concerned about deviating
from what is recommended as standard language.
Since the project began, we have mailed out two newsletters, and provide an update on the
web site as new information becomes available, or on a bi-weekly basis.
Staff recommendation: Based on the comments received, staff is willing to include estimated
rates in earlier correspondence on future pavement management projects. However, the City
Attorney has expressed some concern in doing this, because the scope ofthe project and
2007 PMP
5/24/2007
Page 5
subsequent costs may change throughout the pre-design and final design process. As a result,
residents may feel misguided if estimated and actual rates differ.
Staff analvsis of financing options (3-6):
In an effort to alleviate the financial burden of the assessment, the City Council could choose
to make the following changes for this project:
a.) The length of the payment period could be extended to ten (10) years, as opposed to
the five (5) years as stated in the Assessment Policy.
b.) The Assessment Policy was adopted when interest rates were at an all time low.
The City's investments have about a 4.5% annualized rate of return. Council could adopt
an interest rate set at 2% above this rate, which would recover the costs of carrying the
debt and the administrative charges incurred from the county, auditors and staff time to
track
c.) The Assessment Policy states that the payments shall be equal principle payments.
This means the principal payment is the same every year (total assessment divided by
number of years in the payment period), but the interest payment the total interest on the
balance of the principle in a given year. The payments will decrease every year, as the
balance will become less, and interest to be paid will then be lower as well. Changing the
payment plan to equal annual installments, the payment would be equalized for the term
and more manageable for residents, as they could budget the same amount of money for a
payment each year. One thing to note is that with an equal annual installment over an
extended payment period, residents would pay more in interest than with equal principle
payments.
d.) The Assessment Policy does have an option for senior citizens, which was described
at the May 14,2007 City Council meeting. For this deferral, residents must be 65 years of
age or older and must establish economic hardship (an annual gross income of less than
50% of Ramsey County median household income, which is $45,722 based on the 2000
census.) Applicants need to fill out a deferral form available at City Hall and provide
supporting tax documents for City approval. If approved, the assessments are deferred
with interest until the property is sold. This ensures that the city receives their money, but
also helps those on a fixed income while they are still in their home.
Staff recommendation: Approve modifications a), b) and c) as described above. Support
senior deferrals (d) to those who are eligible and request it.
7) Oral comment: 1556 Briarknoll Drive, Judy Ophaug
Ms. Ophaug asked whether historic information was available as to the amount of past
assessments for similar projects. She also noted the overhead included in the assessment rate
seemed high.
Staff analvsis:
The City of Arden Hills has not had a project in which a full depth pavement replacement
was completed as is being constructed on Briarlmoll Drive. The last mill and overlay project
completed by the City was in 2003; this project consisted of a six foot (6') edge mill and two-
2007 PMP
5/24/2007
Page 6
inch (2") overlay. At this time, assessments were based on front footage, and the assessment
rate was $12.00 per foot, or $1,140 for a lot 95 feet wide. If this dollar amount were
recalculated in 2007 dollars, this would equal $22.65 per foot, or $2,152 for a lot 95 feet
wide. This is comparable to the proposed assessment rate for the eight foot (8') edge mill and
two-inch (2") overlay being constructed on Lametti Lane, Lametti Circle and Karth Lake
Circle, which is $2,061.52 per unit.
Staff reduced the percentage used to calculate the overhead that is included in the assessment
rate, from 37% to 32%. The Assessment Policy calls for 20% in design and construction
engineering fees. The City of Roseville's proposal for the project was based on 15% for
engineering fees, resulting in the reduced percentage.
Staffrecommendation: Staff recommends no change based on these findings.
8) Written comment: 1556 Briarknoll Circle, Bob and Lori Sundberg
The Sundbergs provided a written objection, basing their appeal on the following:
. The assessment amount exceeds the increase in market value due to the project;
. The estimated street rating for Briarknoll Circle is inaccurate;
. The assessment amount is not uniformly applied to residential properties within the
proj ect area;
. The frequency of assessable events exceeds the prevailing standard for improvements.
Staff analvsis:
Chapter 429 of state statute has two major points to consider when justifying assessments.
First, the assessment has to treat similar properties equally, and second the amount of the
assessment has to be equal to or less than the resulting increase in property value. All
properties in the neighborhood are being assessed the same amount.
When selecting streets to include in the 2007 Pavement Management Program, the City
Council stressed the need to mill and overlay streets before they required complete
reconstruction. Streets rated less than 65 are candidates for mill and overlay work. The streets
in the Briarknoll neighborhood were rated under 65. The types of distresses, including signs
cracking, edge deterioration and moderate to severe block and alligator cracking, indicated
deficiencies in the structure, which was confirmed by soil borings. To rebuild the structure,
staff recommended a full depth pavement replacement.
According to Ramsey County records, the property value ofthe homes in the area begin at
about $340,000. The proposed assessment is less than one percent ofthe property value. By
improving the road to the level that this project has done, we believe there is a direct benefit
to property owners. These improvements will extend the life of the street a minimum of20
years, and was done at a third ofthe cost it wDuld have been to reconstruct the street entirely.
In contrast, the mill and overlay that was performed on the street in 1993 lasted only 14
years. Ifwe had delayed this project even five years, costs would have increased.
Staff recommendation: Staff recommends no change based on these findings.
2007 PMP
5/24/2007
Page 7
SCHEDULE
The following is a proposed revised schedule for 2007 assessments:
May 29
Council adopts assessment roll
May 30 to June 28
Assessment pre-payment period at Arden Hills City Hall (30 days)
June 29 to November 14
Assessment payment period at Arden Hills City Hall with interest
accrued to date
November 15
Certification of final assessment roll to Ramsey County
RECOMMENDED COUNCIL ACTION
Staff recommends that the City Council continue and close the public hearing for the 2007 PMP-
Special Assessments. Staff also recommends approval of Resolution 07-55: Resolution
Adopting Special Assessment Roll for the 2007 PMP Improvements. If the City Council makes a
motion to defer one or more assessments, staff will prepare the necessary resolution for adoption
at the June 11,2007 City Council meeting. lfthe City Council feels additional information is
needed prior to adopting the assessment roll, this action may be tabled to the June 11,2007 City
Council meeting.
~
~~HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 07-55
RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR THE 2007 PMP
IMPROVEMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the Council has
met and heard and passed upon all objections to the proposed assessment for the
improvement ofthe City of Arden Hills 2007 Pavement Management Program improvement
of the following streets: Brighton Way, Lametti Lane, Lametti Circle, Connelly Avenue,
Briarknoll Circle, Briarknoll Drive, Dawn Circle East, Royal Lane, and Karth Lake Circle,
for the maintenance of the street by the milling, paving, concrete curb and gutter repair,
utility repair, and necessary appurtenances,
NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council that:
1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute the special assessment against the lands named
therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount ofthe assessment levied against it.
2. Such assessment shall be payable in installments extending over a
period of _ years, unless prepaid, the first of the installments to be payable with general
taxes levied in 2007, collectible with such taxes during the year of2008, and shall bear
interest at the rate of_percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment
from the date ofthis resolution until December 31, 2007. To each subsequent installment
when due shall be added interest for one year on all unpaid installments.
3. If the adopted assessment differs from the proposed assessment as to any particular lot,
piece, or parcel of land, the City Administrator shall mail to the owner a notice stating the
amount of the adopted assessment. The administrator must also notify affected owners of
any changes adopted by the Council in interest rates or prepayment requirements from those
contained in the notice of the proposed assessment.
4. The owner of any property so assessed may, at any time prior to certification ofthe
assessment to the county auditor, pay the whole of the assessment on such property, to the
City Administrator, no interest shall be charged if the entire assessment is paid within 30
\\Metro-inel.us\ardenhillslJl.dmin\CouncilIResolutions\2007\07_S5, Adopting Proposed Special Assessment Roll 2007 PMP.doc
days from the adoption of the assessment. He may at any time thereafter, pay to the County
Auditor the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made
before November 15 or interest will be charged through December 31 of the succeeding year.
5. The City Administrator shall forthwith prepare and transmit a certified duplicate of this
assessment to the County Auditor to be extended on the property tax lists of the county. Such
assessments shall be collected and paid over in the same manner as other municipal taxes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 29th DAY OF MAY, 2007.
StanleyD. Harpstead, MAYOR
ATTEST:
Michelle Wolfe, CITY ADMINISTRATOR
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MEMORANDUM
DATE: May 24, 2007
TO: Kristine Giga, Civil Engineer
FROM: Sue Iverson, Finance Directo~
SUBJECT: Special Assessment Interest
In response to your inquiry about special assessment interest, I have researched the various
options and have provided documentation attesting to the information we previously discussed
and provided in the staff recommendation. This information comes from the League of
Minnesota Local Improvement Guide, pages 24 and 25, and Statutes 429.061 from the
Minnesota Office of the Revisor of Statutes.
Specifically, the question of whether the council can waive the interest charge after the 30 day
period, if not addressed in this literature. I have called the Research Department at the League of
Minnesota Cities, and they are looking into this for us and will get back to us with an answer. It
seems from reading the statute that the Council may determine any interest rate within reason,
but the option of not charging interest after the 30 days, may mean that the entire assessment
period would not have interest charged. Staff anticipates an answer from the League of
Minnesota Cities by the Council meeting on Tuesday evening.
Minn. Stat ~ 429.061, subd.
2
Minn. Stat.. ~ 429.061
24
/- ('r) {! UX!tJJ JnLP((J-WJ/((fjLf 6tf.l1lt
Whether the proceeding at the adjourned hearing will bring the
assessment determination within the quoted phrase, without the use
of an impartial reviewing officer or body, remains to be seen. The
procedure will at least save the council from the need for a more
expert determination until a property owner objects at the original
assessment proceeding.
Another possibility is available under the local improvement code.
The law has provided that the city could not calculate the total
expense of the improvement until after the city had let a contract or
ordered the work done by day labor. Only then could the city
propose the assessment roll. Under an amendment, the city may now
calculate the expense at any time, and the council may determine the
assessment amount and prepare the assessment roll. It is now
possible to advertise bids and allow sufficient time after the closing
date to permit the city to prepare the assessment roll on the basis of
the bid, and hold a hearing on that basis.
Alternatively, the council might, when the financial situation
warrants, proceed with the proposed assessment on the basis of
estimates, with a reserve fund from general taxes and other
uncommitted sources of revenue making up any difference between
the assessments and the project cost. This method may be
particularly attractive if the city follows the policy of paying some
substantial part of improvement costs from tax revenues.
Either method avoids the danger of proceeding on estimates, and
having to make a substantial reassessment when actual costs turn out
to be in excess of the estimates. If a reserve fund from general
revenues is available, no reassessment will be necessary unless the
cost is less than estimates, and no one is likely to object when that
process results in lower special assessments.
H. Interest limits on special assessments
The statutes no longer impose limits on the interest rates cities may
charge on special assessments. This is true both for local
improvement projects where the city uses the assessments to repay
the bonds it issued for the project, and for special assessment projects
the city finances with general fund moneys without using bonds. The
1987 Legislature gave city councils authority to set the interest rate'
on special assessments in the resolution making the asse'ssment. ',.
Soine charter cities may still be subject to a charter assessment limit,
however.
League of Miuuesota Cities
Minn. Stat. ~ 475.55
This same 1987 law also removed all limits on the interest cities may
pay on bonds and other obligations. The law now specifies that
"interest on obligations issued after April 1, 1986, is not subject to
any limitation on rate or amount."
In effect, the market, rather than a statutory limit, determines the
interest rate cities will pay on bonds. However, cities are free to set
the interest rate on special assessments at whatever rate the council
deems ajJpropriate. The Legislature was obviously comfortable that
city councils would act reasonably and responsibly in setting interest
rates, and decided that no statutory restrictions would be needed. It
seems equally clear that if the Legislature were to perceive that cities
are abusing this discretion, it would not hesitate to reinstate limits.
In setting interest rates on assessments, the council should make sure
there is a reasonable relationship between the assessment interest rate
and the bond interest rate if the city issued bonds to finance the '
project. If the city finances the project with funds on hand without
using bonds, the council will want to look at the interest rate the city .
would otherwise have earned on the funds. In either cas~; the council ;
may reasoiiablyset the assessment interest rate somewhat higher in
order to offset the additional bookkeeping and other costs involved in
carrying the assessments.:However, if the spread between the interest
cost to the city and the assessment interest rate becomes too great,
the Legislature may be convinced assessment interest rates need to
once again be regulated by statute.
I. Use of special assessments to collect current
service charges
Minn. Stat. ~ 429.101
The code also authorizes the council to provide for the collection of
certain enumerated special charges as a special assessment against
the property benefited. Special charges that may be assessed include
those for:
Minn. Stat ~ 429.101, subd. .
1(0)
Snow, ice, or rubbish removal from sidewalks.
Minn. Stat. ~ 429.101, slibd. .
l(b)
Weed elimination from streets and private property.
Minn. Stat ~ 429.101, subd. .
l(c)
Removal or elimination of public health or safety hazards
from private property, except hazardous buildings as defined
by Minn. Stat. SS 463.15 to 463.26.
Local Improvement Guide
25
429.061, MinnesDta Statutes 2006
Page 1 of5
19:_ .~
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Legislature Home I Links to the World I Help I A(
House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules
Minnesota Statutes Table of Chapters Chapter 429 Table of Contents
429.061, Minnesota Statutes 2006
Copyright@ 2006 by the Office of Revisor of Statutes, State of Minnesota.
429.061 ASSESSMENT PROCEDURE.
Subdivision I. Calculation, notice. At any time after the expense incurred or to be incurred
in making an improvement shall be calculated under the direction of the council, the council
shall determine by resolution the amount of the total expense the municipality will pay, other
than the amount, if any, which it will pay as a property owner, and the amount to be assessed. If a
county proposes to assess within the boundaries of a city for a county state-aid highway or county
highway, including curbs, gutters, and storm sewers, the resolution must include the portion of
the cost proposed to be assessed within the city. The county shall forward the resolution to the
city and it may not proceed with the assessment procedure nor may the county allocate any
cost under this section for property within the city unless the city council adopts the resolution
approving the assessment. Thereupon the clerk, with the assistance of the engineer or other
qualified person selected by the council, shall calculate the proper amount to be specially assessed
for the improvement against every assessable lot, piece or parcel of land, without regard to cash
valuation, in accordance with the provisions of section 429.051. The proposed assessment roll
shall be filed with the clerk and be open to public inspection. The clerk shall thereupon, under the
council's direction, publish notice that the council will meet to consider the proposed assessment.
Such notice shall be published in the newspaper at least once and shall be mailed to the owner of
each parcel described in the assessment roll. For the purpose of giving mailed notice under this
subdivision, owners shall be those shown to be such on the records of the county auditor or, in
any county where tax statements are mailed by the county treasurer, on the records of the county
treasurer; but other appropriate records may be used for this purpose. Such publication and mailing
shall be no less than two weeks prior to such meeting of the council. Except as to the owners of tax
exempt property or property taxes on a gross earnings basis, every property owner whose name
does not appear on the records of the county auditor or the county treasurer shall be deemed to
have waived such mailed notice unless the owner has requested in writing that the county auditor
or county treasurer, as the case may be, include the name on the records for such purpose. Such
notice shall state the date, time, and place of such meeting, the general nature of the improvement,
the area proposed to be assessed, the total amount of the proposed assessment, that the proposed
assessment roll is on the file with the clerk, and that written or oral objections thereto by any
property owner will be considered. The notice must also state that no appeal may be taken as to
the amount of any assessment adopted pursuant to subdivision 2, unless a written objection signed
by the affected property owner is filed with the municipal clerk prior to the assessment hearing or
presented to the presiding officer at the hearing. The notice shall also state that an owner may
appeal an assessment to district court pursuant to section 429.081 by serving notice of the appeal
upon the mayor or clerk of the municipality within 30 days after the adoption of the assessment
and filing such notice with the district court within ten days after service upon the mayor or clerk.
http://www.revisor.leg.state.mn.us/bin/getpub.php?type=s&num=429 .061 &year=2006
5/24/2007
429.061, Minnesota Statutes 2006
The notice shall also inform property owners of the provisions of sections 435.193 to 435.195
and the existence of any deferment procedure established pursuant thereto in the municipality. In
addition, the notice mailed to the owner must state in clear language the following information:
(1) the amount to be specially assessed against that particular lot, piece, or parcel of land;
(2) adoption by the council of the proposed assessment may be taken at the hearing;
(3) the right ofthe property owner to prepay the entire assessment and the person to whom
prepayment must be made;
(4) whether partial prepayment of the assessment has been authorized by ordinance;
(5) the time within which prepayment may be made without the assessment of interest; and
(6) the rate of interest to be accrued if the assessment is not prepaid within the required
time period.
Subd. 2. Adoption; interest. At such meeting or at any adjoumment thereof the council
shall hear and pass upon all objections to the proposed assessment, whether presented orally or in
writing. The council may amend the proposed assessment as to any parcel and by resolution adopt
the same as the special assessment against the lands named in the assessment roll. Notice of any
adjournment of the hearing shall be adequate if the minutes of the meeting so adjourned show the
time and place when and where the hearing is to be continued.
The council may consider any objection to the amount of a proposed assessment as to a
specific parcel of land at an adjourned hearing upon further notice to the affected property owner
as it deems advisable. At the adjourned hearing the councilor a committee of it may hear further
written or oral testimony on behalf of the objecting property owner and may consider further
written or oral testimony from appropriate city officials and other witnesses as to the amount
of the assessment. The councilor committee shall prepare a record of the proceedings at the
adjourned hearing and written findings as to the amount of the assessment. The amount of the
assessment as [mally determined by the council shall become a part of the adopted assessment
roll. No appeal may be taken as to the amount of any assessment adopted under this section unless
written objection signed by the affected property owner is filed with the municipal clerk prior to
the assessment hearing or presented to the presiding officer at the hearing. All objections to the
assessments not received at the assessment hearing in the manner prescribed by this subdivision
are waived, unless the failure to object at the assessment hearing is due to a reasonable cause.
If the adopted assessment differs from the proposed assessment as to any particular lot, piece,
or parcel of land, the clerk must mail to the owner a notice stating the amount of the adopted
assessment. Owners must also be notified by mail of any changes adopted by the council in interest
rates or prepayment requirements from those contained in the notice of the proposed assessment.
The assessment, with accruing interest, shall be a lien upon all private and public property
included therein, from the date of the resolution adopting the assessment, concurrent with general
taxes; but the lien shall not be enforceable against public property as long as it is publicly
owned, and during such period the assessment shall be recoverable from the owner of such
property only in the manner and to the extent provided in section 435.19. Unless otherwise
provided in the resolution, all assessments shall be payable in equal annual installments extending
over such period, not exceeding 30 years, as the resolution determines, payable on the first
Monday in January in each year, but the number of installments need not be uniform for all
assessments included in a single assessment roll if a uniform criterion for determining the number
of installments is provided by the resolution. Assessments on property located in a targeted
neighborhood as defined in Laws 1987, chapter 386, article 6, section 4, may be payable in
http://www.revisor.leg.state.mn.us/bin/getpub.php?type=s&num=429 .061 &year=2006
Page 2 of5
5/24/2007
429.061, Minnesota Statutes 2006
variable annual installments if the resolution provides for a variable payment. The first installment
of each assessment shall be included in the first tax rolls completed after its adoption and shall
be payable in the same year as the taxes contained therein; except that the payment of the
first installment of any assessment levied upon unimproved property may be deferred until a
designated future year, or until the platting of the property or the construction of improvements
thereon, upon such terms and conditions and based upon such standards and criteria as may be
provided by resolution of the council. If special assessments against the property have been
deferred pursuant to this subdivision, the governmental unit shall record with the county recorder
in the county in which the property is located a certificate containing the legal description of the
affected property and of the amount deferred. In any event, every assessment the payment of
which is so deferred, when it becomes payable, shall be divided into a number of installments
such that the last installment thereof will be payable not more than 30 years after the levy of the
assessment. All assessments shall bear interest at such rate as the resolution determines. To the
first installment of each assessment shall be added interest on the entire assessment from a date
specified in the resolution levying the assessment, not earlier than the date of the resolution,
until December 31 of the year in which the first installment is payable, and to each subsequent
installment shall be added interest for one year on all unpaid installments; or alternatively, any
assessment may be made payable in equal annual installments including principal and interest,
each in the amount annually required to pay the principal over such period with interest at such
rate as the resolution determines, not exceeding the maximum period and rate specified above.
In the latter event no prepayment shall be accepted under subdivision 3 without payment of all
installments due to and including December 31 of the year of prepayment, together with the
original principal amount reduced only by the amounts of principal included in such installments,
computed on an annual amortization basis. When payment of an assessment is deferred, as
authorized in this subdivision, interest thereon for the period of deferment may be made payable
annually at the same times as the principal installments of the assessment would have been
payable if not deferred; or interest for this period may be added to the principal amount of the
assessment when it becomes payable; or, if so provided in the resolution levying the assessment,
interest thereon to December 31 of the year before the first installment is payable may be forgiven.
Subd. 3. Transmitted to auditor, prepayment. After the adoption of the assessment, the
clerk shall transmit a certified duplicate of the assessment roll with each installment, including
interest, set forth separately to the county auditor of the county to be extended on the proper
tax lists of the county; but in lieu of such certification, the council may in its discretion direct
the clerk to file all assessment rolls in the clerk's office and to certif'y annually to the county
auditor, on or before November 30 in each year, the total amount of installments of and interest on
assessments on each parcel ofland in the municipality which are to become due in the following
year. If any installment and interest has not been so certified prior to the year when it is due, the
clerk shall forthwith certif'y the same to the county auditor for collection in the then succeeding
year; and if the municipality has issued improvement warrants to fmance the improvement, it
shall payout of its general funds into the fund of the improvement interest on the then unpaid
balance of the assessment for the year or years during which the collection of such installment
is postponed. All assessments and interest thereon shall be collected and paid over in the same
manner as other. municipal taxes. ~hr;p.~n~fgf~?~gWg~mso.~~~es~~.~.m~~~~J~~.timrP~ior
t?~7l"tjfis~ti?f1?t1:l1~~~~rS~m~?t%t)1r[~stiI)~f~gmg~fJe~fr?ft?th~..8P'~.ntya,~4it()~,...pay.tl1e.
>>,h.ql~pfthe .asse~.slllent onsu8hproperty,>>,ithintere~t accrued t9 tl1~date. of Pllyment, to the
http://www.revisor.leg.state.mn.us/binlgetpub.php?type=s&nurn=429 .061 &year=2006
Page 3 of5
5/24/2007
429.061, Minnesota Statutes 2006
muljipipa]tfe;l.sl.ii#,excllpfthatll.b.interestshallliepha.rgeq if the el1tire a.ssessrnel1t is paid withinr/
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mr.{'~~fN~Bi~B~~j9l?IrP!l:.nn~Rti~m~9.e~jlfthe assessment roll is retained by the municipal
clerk, the installment and interest in process of collection on the current tax list shall be paid to
the county treasurer and the remaining principal balance of the assessment, if paid, shall be paid
to the municipal treasurer. The council may by ordinance authorize the partial prepayment of
assessments, in such manner as the ordinance may provide, prior to certification of the assessment
or the first installment thereof to the county auditor.
Subd. 4. Collection, tax exempt property. On the confirmation of any assessments the clerk
shall mail to the county auditor a notice specifying the amount payable by any county, to the clerk
or recorder of any other political subdivision a notice specifying the amount payable by the
political subdivision and to the owner of any right-of-way, at its principal office in the state, a
notice specifying the amount payable on account of any right-of-way. The amount payable on
account of any right-of-way or public property shall be payable to the municipality's treasurer
and shall be payable in like installments and with like interest and penalties as provided for in
reference to the installments payable on account of assessable real property, except that interest
accruing shall not begin to run until the notice provided in this subdivision has been properly
given and 30 days thereafter have elapsed. The governing body of any such political subdivision
shall provide for the payment of these amounts and shall take appropriate action to that end. If the
assessment is not paid in a single installment, the municipal treasurer shall annually mail to the
owner of any right-of-way and, as long as the property is publicly owned, to the owner of any
public property a notice stating that an installment is due and should be paid to the municipal
treasurer of the municipality which levied the special assessment. The municipality may collect
the amount due on account of the right-of-way of any railroad or privately owned public utility
by distress and sale of personal property in the manner provided by law in case of taxes levied
upon personal property or by suit brought to enforce the collection of this indebtedness unless a
different method of collecting such amounts is provided for by any contract between the owner of
any right-of-way and the municipality.
Subd. 5. Special assessments; administrative expenses. Notwithstanding any general or
special law to the contrary, a municipality shall pay to the county auditor all administrative
expenses incurred by the county under subdivision 3 for each special assessment of any local
improvement certified by the municipality to the county auditor.
History: 1953 c 398 s 6; 1955 c 811 s 2; 1957 c 510 s 2; 1957 c 699 s I; 1961 c 77 s I;
1961 c 525 s 5-7; 1963 c 771 s 2-4; 1965 c 877 s 3; 1969 c 1045 s I; 1969 c 1095 s I; 1974 c
314 s 2; 1976 c 195 s 2; 1976 c 324 s 18; 1980 c 509 s 164; 1980 c 560 s 5; 1980 c 607 art 11 s
1,2; 1984 c 478 s 2; 1984 c 543 s 50; ISpI985 cl6 art I s 3; 1986 c3I5 s 2; 1986 c 444; 1986
c 473 s 10,11; 1987 c 344 s 3; 1987 c 386 art 6 s 2; 1991 c 342 s 8; 1993 c 375 art 5 s 33;
art 17 s 17; 2005 c 4 s 106
Please direct all comments concerning issues or legislation
to your House Member or State Senator.
For Legislative Staff or for directions to the Capitol, visit the Contact Us page.
http://www.revisor.leg.state.mn.uslbinlgetpub.php?type=s&num=429 .061 &year=2006
Page 4 of5
5/24/2007
November 29, 2006
RE: 2007 Pavement Management Program Information meeting
6:30 p.m.. Tuesdav. December 12. 2006
Dear Property Owner:
As part of the City of Arden Hills' ongoing street maintenance program, residential streets which have
curb and gutter but have a poor driving surface are improved using a mill and overlay process. This
process usually consists of grinding a portion of the existing surface off the roadway and replacing it with
a new blacktop driving surface. Portions of more deteriorated streets are totally removed and replaced.
As part of the process, sunken or badly deteriorated curbs are replaced. Minor utility repairs are also
scheduled.
The City Council has selected the following streets to be considered for improvements as part of the
City's 2007 Pavement Management Program:
Katie Lane Connelly Avenue
Katie Court Lametti Lane
Brighton Way Lametti Circle
Dawn Circle East
Briarknoll Circle
Briarknoll Drive
Royal Lane
Karth Lake Circle
City staff is in the process of collecting survey information and preparing a feasibility report to be
presented to the City Council at a public hearing in January 2007. This report will outline the proposed
project and will include an estimate of project costs. The project will be fmanced using a combination of
Assessments and City Infrastructure funds.
Weare in the preliminary planning stages of this project and are interested in working with property
owners on issue identification and plan development. Please come to our first meeting:
6:30 p.m.. Tuesdav. December 12. 2006
City Council Chambers
Arden Hills City Hall
1245 West Highway 96
Arden Hills, Minnesota 55112
The meeting will consist of a brief presentation by City Staff on the City's Pavement Management
Program- typical roadway construction, typical assessment amounts and how they are calculated. The
presentation will be followed by a group discussion and a question and answer period.
We encourage you to attend this meeting. We look forward to meeting you and discussing the project. If
you have any questions or are unable to attend this meeting, please contact me at 651-634-5228 or
kristine. giga(a),ci.arden-hills.mn. us.
S~~ :d~
Kristine Giga
Civil Engineer
\\RYFS3\Roseville$\Public Works\Engineering\Projects\2007 _Projects\2007Contract_ B\correspondence\ArdenHiIls\12 _12_ 06mtg.doc
January 12, 2007
((Name!>)
((Name2))
((Numbef)) (<StreetName))
<(Number2))
RE: 2007 Pavement Management Program Public Hearing
Dear Property Owner:
At the January 8, 2007 Council meeting, the City Council ordered the Public Hearing for the proposed
improvements to the streets in your neighborhood.
The Public Hearing will be on Mondav, January 29 at 7:00 pm in the Citv Council Chambers, 1245
West Hil!:hwav 96. Copies ofthe feasibility report are available for review at City Hall and will be
published on the City's web site in the near future: www.ci.arden-hills.mn.us
The following streets have been included in the feasibility study to be considered for improvements as
part of the City's 2007 Pavement Management Program:
Katie Lane Connelly Avenue Dawn Circle East
Katie Court Lametti Lane Briarlmoll Circle
Brighton Way Lametti Circle Briarknoll Drive
Royal Lane
Karth Lake Circle
At the meeting, Staff will present the information discussed in the feasibility report, after which, the City
Council will open the Public Hearing asking for comments from property owners.
The cost ofthe improvement is presently estimated at $743,709. This cost includes the milling and
overlaying of bituminous pavement, concrete curb and gutter repair, watermain repair, sanitary sewer
repair, and necessary appurtenances. Assessment information is included in the feasibility report and
will be presented at the hearing.
We are very interested in your feedback and invite you to attend the meeting. Please contact me at
kristine.gigaCa1ci.arden-hills.mn.us or 651-634-5228 with any questions or concerns.
Sincerely,
I~/CV #r
Kristine Giga, P.E.
Civil Engineer
\\R VNAS 1 IAHdata$\PR&PW\Engineering\2007\2007 _ PMP\Correspondence\2007PMP 1_11_ 07.doc
~
~~HILLS
ST ATE OF MINNESOTA
COUNTY OF RAMSEY
City of Arden Hills
ST ATE OF MINNESOTA)
)
COUNTY OF RAMSEY )
SS.
AFFIDAVIT OF SERVICE
BY MAILING
--JC\ CK\f ./
--
~ being first duly sworn, deposes and
day of " )d hl1O.hl ,2007, shelhe served
- I
the attached notices of public hearing upon the following persons by depositing in the
says that on the ld.
United States mails a sealed and stamped envelope containing a true and correct copy of
the attached notice of public hearing; that said envelopes were addressed to each of said
persons at the addresses given following their names on the attached sheet and that at said
time there was regular mail service between said points.
Dated at Arden Hills, Minnesota, this ~ -\-'''-
.-:-
day of :ja....~~, 2007.
~,
G SCHAI'IN PHIUJP JOHNSON
... Notary Public
. Minnesota
.".,~. 3f,all9
\\Metro-inet.us\ardcnhills\Admin\Forms\Affidavit.doc
City of Arden Hills . 1245 West Highway 96 . Arden Hills, MN . 55112-5743
Phone 651.634.5120 . Fax 651.634.5137 . www.ci.arden-hills.rnn.us
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April 26, 2007
PROPERTY OWNER
OWNER ADDRESS
ARDEN HILLS, MN 55112
Dear Arden Hills Property Owner,
As you are aware, the 2007 project is currently getting started and includes the mill and overlay of
the streets in your neighborhood. As approved by the City Council, a portion of the project costs are
funded through special assessments.
For your information and review, please find enclosed your Notice of Assessment Amount and a
copy of the Notice of Assessment Hearing. The City of Arden Hills assesses on a per-lot unit basis,
with a lot unit being defined as a single family residential lot that cannot be further subdivided
according to City Code. A copy of the Arden Hills Assessment Policy may be obtained for review
at City Hall or on the City's website: www.ci.arden-hills.mn.us/pmp. An example of an assessment
calculation has also been included for your information.
The assessment heming will be held at the May 14, 2007 City Council meeting at 7:00 p.m. in the
Council Chambers.
If you have any questions, comments or concerns regarding this assessment process, please contact
me at (651) 792-7849 or kristine.giga(al,ci.arden-hills.mn.us.
Sincerely,
I~~v#r
Kristine Giga, P.E.
Civil Engineer
enc: Notice of Assessment Amount
Notice of Assessment Hearing
Special Assessment Calculations Example
cc: Mayor and Council
Jerry Filla, Peterson, Fram and Bergman
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant City Administrator
NOTICE OF HEARING ON PROPOSED ASSESSMENTS
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that the Council ofthe City of Arden Hills, Minnesota, will
meet in the Council Chambers of the City Hall, 1245 West Highway 96, in said City on Monday,
May 14, 2007, at 7:00 p.m. to, consider, and possibly adopt, the proposed special assessments for
the 2007 street improvements.
THE FOLLOWING IS THE AREA PROPOSED TO BE ASSESSED, ALL THAT PROPERTY
ABUTTING THE FOLLOWING DESCRIBED STREETS:
Brighton Way, New Brighton Road to New Brighton Road
Lametti Lane, Snelling Avenue to cul-de-sac
Lametti Circle, Lametti Lane to cul-de-sac
Royal Lane, Norma Avenue to Floral Drive
Dawn Circle East, Norma Avenue to cul-de-sac
Briarknoll Drive, Snelling Avenue to Norma Avenue
Briarknoll Circle, Briarknoll Drive to cnl-de-sac
Karth Lake Circle, Hamline Avenue to cul-de-sac
Connelly Avenue, County Road E to County Road E
The general nature of consolidated street improvements in 2007 now being assessed is for the
maintenance of the street by the milling, paving, concrete curb and gutter repair, utility repair,
and necessary appurtenances.
The proposed assessment roll is on file for public inspection at City HalL The total amount of the
proposed assessment is $370,305.39. Written or oral objections will be considered at the
meeting.
The entire amount assessed against each parcel ofland will be payable, unless prepaid, in five (5)
equal consecutive annual installments, the first of such installments to be payable with general
taxes levied in 2007, collectible with such taxes during the year of 2008. The first installment
will be payable with interest at the rate of prime plus 2% percent per annum on the entire
assessment from the date of the resolution levying the same to December 3 1,2007, and each
subsequent installment will be payable with one year's interest at said rate on all unpaid
installments, except that no interest will be charged if the entire assessment as to any parcel is
paid at the City Hall within thirty (30) days from the date of adoption of the assessment roll.
An owner may appeal an assessment to district court pursuant to Minnesota Statute Section
429.081 by serving notice of the appeal upon the Mayor or Administrator of the City within 30
days after the adoption of the assessment and filing such notice with the district court within ten
(10) days after service upon the Mayor and Administrator. No appeal may be taken as to the
amount of any assessment adopted unless a written objection signed by the affected property
owners is filed with the City Administrator prior to the assessment hearing or presented to the
presiding officer at the hearing.
1?cs\JL'n.~'(A \ Z II Irvt..; \ \
CITY OF ARDEN HILLS NOTICE OF ASSESSMENT AMOUNT FOR
2007 PMP
STREET IMPROVEMENT PROJECT
As per Minnesota Statute, Sec. 429.061, Subd. 2, as amended, this is to inform you of the
proposed assessment amount for your property.
PROPERTY IDENTIFICATION NUMBER:
<<PROPOSED ASSESSMENT ROLL"
- -
Street Reconstruction
$2,061.52
$2,061.52
TOTAL ASSESSMENT DUE
Assessments can be paid at City Hall or by mail during the period of May 15 through June
13,2007. If you pay by mail, please return this notice with your payment and write your
PROPERTY IDENTIFICATION NUMBER on your check.
Payable to: City of Arden Hills
Mail to:
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Schedule:
May 14, 2007
Public hearing on assessments. Council will
consider written or oral objections from property
owners at this time. Council may elect to continue
the hearing and adopt the final assessment roll at the
following Council meeting on May 29,2007.
The Total Assessment amount listed above is the
amount due, unless the Council adopts a change in
your assessment. You will only receive a new
Notice ifthere is a change in your assessment.
May 15- June 13,2007 Assessments may be paid during these dates at the
City of Arden Hills with no interest.
June 14- October 31, 2007 Assessments may be paid during these dates at the
City of Arden Hills with interest accrued to date.
October 31, 2007 Last day to pay assessment to avoid assessment
being levied to Ramsey County. Levied assessments
shall bear interest at the rate of prime plus 2% annum,
established as of the date of the adoption ofthe
assessment roll, and are payable in 5 annual
installments beginning with your 2007 taxes.
This is your assessment bill. This is the only billing you will receive
unless the City Council approves a change in your assessment.
Please return this bill with your payment. Thank you.
Special Assessment Calculations
Assessments are effective the date that the City Council adopts the assessment roll.
Interest is calculated from date of adoption; however, property owners may pay the entire
assessment in full within thirty (30) days without interest charges. After thirty (30) days,
but before certification to the County(early September), property owners may pay principal
plus accrued interest at City Hall. After certification to the County, payments are made
directly to Ramsey County. Property owners may pay the total assessment against
their property with accrued interest at any time during the life of the project assessment
period. If paid before November 15th, interest is calculated through December 31st of the
current year If paid after November 15th, interest is caiculated through December 31st
of the next year
Example:
Assessment Amount $ 2,061.52
No. of years assessed 5
Interest Rate* 10.25%
Assessment Roll Approval Date 5/14/2007
Est Total Interest over the life $ 767.65
Schedule of Payments:
Interest Principal Total Balance
Year 1** $ 345.04 $ 412.30 $ 757.34 $ 1,649.22
Year 2 169.04 $ 412.30 581.35 1,236.91
Year 3 126.78 $ 412.30 539.09 824.61
Year 4 84.52 $ 412.30 496.83 412.30
Year 5 42.26 $ 412.30 454.57
$ 767.65 $ 2,061.52 $ 2,829.17
* Note: Interest rate is prime rate plus 2%. Rate to be applied to assessments
is set by the City Council when adopting the assessment roll.
** Note: Interest in year 1 is for 231 days in 2007 and one full year in 2008.
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CITY OF ARDEN HILLS NOTICE OF ASSESSMENT AMOUNT FOR
2007 PMP
STREET IMPROVEMENT PROJECT
As per Minnesota Statute, Sec. 429.061, Subd. 2, as amended, this is to inform you of the
proposed assessment amount for your property.
PROPERTY IDENTIFICATION NUMBER:
((PROPOSED ASSESSMENT ROLL>>
Street Reconstruction
$3,308.01
$3,308.01
TOTAL ASSESSMENT DUE
Assessments can be paid at City Hall or by mail dnring the period of May 15 through June
13, 2007. If you pay by mail, please return this notice with your payment and write your
PROPERTY IDENTIFICATION NUMBER on your check.
Payable to: City of Arden Hills
Mail to:
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Schedule:
May 14,2007
Public hearing on assessments. Council will
consider written or oral objections from property
owners at this time. Council may elect to continue
the hearing and adopt the final assessment roll at the
following Council meeting on May 29,2007.
The Total Assessment amount listed above is the
amount due, unless the Council adopts a change in
your assessment. You will only receive a new
Notice ifthere is a change in your assessment.
May 15- June 13, 2007 Assessments may be paid during these dates at the
City of Arden Hills with no interest.
June 14- October 31, 2007 Assessments may be paid during these dates at the
City of Arden Hills with interest accrued to date.
October 31, 2007 Last day to pay assessment to avoid assessment
being levied to Ramsey County. Levied assessments
shall bear interest at the rate of prime plus 2% annum,
established as of the date of the adoption of the
assessment roll, and are payable in 5 annual
installments beginning with your 2007 taxes.
This is your assessment bill. This is the only billing you will receive
unless the City Council approves a change in your assessment.
Please return this bill with your payment. Thank you.
Special Assessment Calculations
Assessments are effective the date that the City Council adopts the assessment roll.
Interest is calculated from date of adoption; however, property owners may pay the entire
assessment in full within thirty (30) days without interest charges. After thirty (30) days,
but before certification to the County(early September), property owners may pay principal
plus accrued interest at City Hall. After certification to the County, payments are made
directly to Ramsey County. Property owners may pay the total assessment against
their property with accrued interest at any time during the life of the project assessment
period. If paid before November 15th, interest is calculated through December 31 st of the
current year. If paid after November 15th, interest is calculated through December 31 st
of the next year.
Example:
Assessment Amount $ 3,308.01
No. of years assessed 5
Interest Rate' 10.25%
Assessment Roll Approval Date 5/14/2007
Est T otallnterest over the life $ 1,231.80
Schedule of Payments:
Interest Principal Total Balance
Year 1** $ 553.66 $ 661.60 $ 1,215.26 $ 2,646.41
Year 2 271.26 $ 661.60 932.86 1,984.81
Year 3 203.44 $ 661.60 865.04 1,323.20
Year 4 135.63 $ 661.60 797.23 661.60
Year 5 67.81 $ 661.60 729.42
$ 1,231.80 $ 3,308.01 $ 4,539.81
, Note: Interest rate is prime rate plus 2%. Rate to be applied to assessments
is set by the City Council when adopting the assessment roll.
*' Note: Interest in year 1 is for 231 days in 2007 and one full year in 2008.
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CITY OF ARDEN HILLS NOTICE OF ASSESSMENT AMOUNT FOR
2007 PMP
STREET IMPROVEMENT PROJECT
As per Minnesota Statute, Sec. 429.061, Subd. 2, as amended, this is to inform you of the
proposed assessment amount for your property.
PROPERTY IDENTIFICATION NUMBER:
<<PROPOSED ASSESSMENT ROLL>>
- -
Street Reconstruction
$10,804.97
$10,804.97
TOTAL ASSESSMENT DUE
Assessments can be paid at City Hall or by mail during the period of May 15 through June
13, 2007. If you pay by mail, please return this notice with vour pavment and write vour
PROPERTY IDENTIFICATION NUMBER on vour check.
Payable to: City of Arden Hills
Mail to:
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Schedule:
May 14, 2007
Public hearing on assessments. Council will
consider written or oral objections from property
owners at this time. Council may elect to continue
the hearing and adopt the final assessment roll at the
following Council meeting on May 29,2007.
The Total Assessment amount listed above is the
amount due, unless the Council adopts a change in
your assessment. You will only receive a new
Notice ifthere is a change in your assessment.
May 15- June 13,2007 Assessments may be paid during these dates at the
City of Arden Hills with no interest.
June 14- October 31, 2007 Assessments may be paid during these dates at the
City of Arden Hills with interest accrued to date.
October 31,2007 Last day to pay assessment to avoid assessment
being levied to Ramsey County. Levied assessments
shall bear interest at the rate of prime plus 2% annum,
established as of the date of the adoption of the
assessment roll, and are payable in 5 annual
installments beginning with your 2007 taxes.
This is your assessment bill. This is the only billing you will receive
unless the City Council approves a change in your assessment.
Please return this bill with your payment. Thank you.
Special Assessment Calculations
Assessments are effective the date that the City Council adopts the assessment roll.
Interest is calculated from date of adoption; however, property owners may pay the entire
assessment in full within thirty (30) days without interest charges. After thirty (30) days,
but before certification to the County(early September), property owners may pay principal
plus accrued interest at City Hall. After certification to the County, payments are made
directly to Ramsey County. Property owners may pay the total assessment against
their property with accrued interest at any time during the life of the project assessment
period. If paid before November 15th, interest is calculated through December 31 st of the
current year. If paid after November 15th, interest is calculated through December 31 st
of the next year.
Example:
Assessment Amount
No. of years assessed
Interest Rate*
Assessment Roll Approval Date
Est T otall nterest over the life
Schedule of Payments:
Year 1**
Year 2
Year 3
Year 4
Year 5
Interest
$ 1,808.43
886.01
664.51
443.00
221.50
$ 4,023.45
Principal
$ 2,160.99
$ 2,160.99
$ 2,160.99
$ 2,160.99
$ 2,160.99
$ 10,804.97
$ 10,804.97
5
10.25%
5/14/2007
$ 4,023.45
Total
$ 3,969.42
3,047.00
2,825.50
2,604.00
2,382.50
$ 14,828.42
Balance
$ 8,643.98
6,482.98
4,321.99
2,160.99
* Note: Interest rate is prime rate plus 2%. Rate to be applied to assessments
is set by the City Council when adopting the assessment roll.
** Note: Interest in year 1 is for 231 days in 2007 and one full year in 2008.
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April 26, 2007
ROBERT G HANSEN TRUSTEE
1465 FLORAL DRIVE
ARDEN HILLS, MN 55112
Dear Arden Hills Property Owner,
As you are aware, the 2007 project is currently getting started and includes the mill and overlay of
the streets in your neighborhood, including Royal Lane. As approved by the City Council, a portion
of the project costs are funded through special assessments.
For your information and review, please find enclosed your Notice of Assessment Amount and a
copy of the Notice of Assessment Hearing. The City of Arden Hills assesses on a per-lot unit basis,
with a lot unit being defined as a single family residential lot that cannot be further subdivided
according to City Code. Your property was identified as one that could be further subdivided, with
two lots facing Royal Lane. Therefore, following the Arden Hills Assessment Policy, your property
is proposed to be assessed as two lot units. A copy of the Assessment Policy may be obtained for
review at City Hall or on the City's website: www.ci.arden-hills.mn.us/pmp. An example of an
assessment calculation has also been included for your information.
The assessment hearing will be held at the May 14, 2007 City Council meeting at 7:00 p.m. in the
Council Chambers.
If you have any questions, comments or concerns regarding this assessment process, please contact
me at (651) 792-7849 or kristine.giga(al,ci.arden-hills.mn.us.
Sincerely,
f~A-V #r
Kristine Giga, P .E.
Civil Engineer
enc: Notice of Assessment Amount
Notice of Assessment Hearing
Special Assessment Calculations Example
cc: Mayor and Council
Jerry Filla, Peterson, Fram and Bergman
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant City Administrator
~[(O\ fe#fr
April 26, 2007
GLADWIN DAS
KAMALINI DAS
l471L~ETTILAl{E
ARDEN HILLS, MN 55112
Dear Arden Hills Property Owner,
As you are aware, the 2007 project is currently getting started and includes the mill and overlay of
the streets in your neighborhood. As approved by the City Council, a portion of the project costs are
funded through special assessments.
For your information and review, please find enclosed your Notice of Assessment Amount and a
copy of the Notice of Assessment Hearing. The City of Arden Hills assesses on a per-lot unit basis,
with a lot unit being defined as a single family residential lot that cannot be further subdivided
according to City Code. Your property wa5 identified as one that could be further subdivided.
Therefore, following the Arden Hills Assessment Policy, your property is proposed to be assessed
as two lot units. A copy of the Assessment Policy may be obtained for review at City Hall or on the
City's website: www.ci.arden-hills.mn.us/omo. An example of an assessment calculation has also
been included for your information.
The assessment hearing will be held at the May 14,2007 City Council meeting at 7:00 p.m. in the
Council Chambers.
If you have any questions, comments or concerns regarding this assessment process, please contact
me at (651) 792-7849 or kristine.giga(aJ,ci.arden-hills.mn.us.
Sincerely,
I~~V :d<~
Kristine Giga, P.E.
Civil Engineer
enc: Notice of Assessment Amount
Notice of Assessment Hearing
Special Assessment Calculations Example
cc: Mayor and Council
Jerry Filla, Peterson, Fram and Bergman
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant City Administrator
STATE OF MINNESOTA)
)
CITY OF ARDEN IDLLS)
I, Jackie Freppert, being first duly sworn, depose and say:
I am a United States Citizen and an employee of the City of Arden
Hills, Minnesota.
On Friday, April 27, 2001], acting on behalf of said City, I deposited in
the United States Post Office at New Brighton, Minnesota, copies of the
attached Notice of Public Hearing for Monday, May 14, 2007, relating to:
2007 PMP
Street Improvement Project
before the City Council, enclosed in sealed envelopes, with postage thereon
fully prepaid, addressed to the following persons at the addresses appearing
opposite their respective names:
ATTACHED
There is delivery service by United States mail between the place of mailing
and the places so addre,~sed.
c, .CCCjlc~l 'D~d~t"-
Jackie Freppert, Office Supp~rt Specialist
Subscribed and sworn before me thi~:f, 7 day of
2007.
t\-j,.-
t.(j/i {
I
xJ~ q ~IAJWCcVJ,
Notary Public-O
\\EARTH\Adrnin\Deputy Clerk\FORMS\AFFIDA VIT for MAILING.doc
f~~~1
~
~~HILLS
2007 PMP
Project Update
Volume 1 Number 1 April 17, 2007
Project Summary
As part of the City of Arden Hills' ongoing pavement
management program (PMP), residential streets
which have curb and gutter but have a poor driving
surface are improved using a mill and overlay
process. This process usually consists of grinding
all or a portion of the existing surface off the
roadway and replacing it with a new blacktop
driving surface. As part of the process, sunken or
badly deteriorated curbs will be replaced. Minor
utility repairs are also scheduled.
The City Council approved the award to the
Contractor, Midwest Asphalt, at the March 26, 2007
Council Meeting. Work in your neighborhood
should begin within a month.
To following streets are included in this project:
Briarknoll Circle (Briarknoll Drive to cul- de- sac)
Briarknoll Drive (N. Snelling to Norma Avenue)
Connelly Avenue (off County Road E)
Royal Lane (Floral Drive to Norma Avenue)
Karth Lake Circle (Hamline to cul- de- sac)
Brighton Way (off New Brighton Blvd)
Lametti Circle (Lametti Lane to cul- de- sac)
Lametti Lane (Old Snelling to cul- de- sac)
Dawn Circle East (Norma Avenue to cul- de- sac)
If your street is not included in the above list, it is
not included in this contract. In the interest of
providing information to all property owners
impacted by this project, this newsletter is also
being mailed to residents on surrounding streets.
Survey Markers are used in order to perform the
project construction. Engineers place a series of
survey markers for the Contractor to measure from.
Typically these markers are offset several feet from
the object or point they refer to so that they are not
disturbed during the construction process. As a
result, these offset markers are often placed well
into resident's yard. Please notify Baron Behning,
Project Coordinator, of any stakes that have been
moved inadvertently.
Safety
Your assistance in maintaining a safe work area is
necessary and important. The size, weight, noise
and dust created by construction traffic make it
difficult for workers tD watch onlDokers. Heavy
equipment operators must concentrate on the job at
hand and may not notice children playing near or
behind equipment. Residents should use caution
at all times while driving through the constructiDn
zone and be alert for moving equipment, holes,
trenches and other hazards in the work zone.
Please remind children to stay clear of the
construction area and equipment both during
working and non-working hours.
Access
The construction project will be staged so that
residents and emergency vehicles will have access
at all times.
Questions?
The work in Arden Hills has been combined with
similar cDnstruction work in the City of Roseville.
The City of RDseville Engineering Department has
developed the project plans and specifications with
the assistance of Arden Hills staff. We look forward
to working with you on this project.
As this project progresses we will keep you
informed through newsletters and through contact
on the job site. We will also post information Dn the
City's website: www.ci.arden-hills.mn.us. If you
have any questions, concerns, or comments please
do not hesitate to contact us. We will work together
with you and the contractor to complete this project
in a timely manner.
~
rt\~HILLS
2007 PMP
Project Update
NumbeI 2 May 1,2007
Project Schedule
The contractDrs are progressing ahead of schedule.
Concrete curb and gutter repairs throughout the City
have begun, and are anticipated to be completed this
week. The order of progression for curb repair is
anticipated as follows:
Connelly Avenue
Lametti CirclelLametti Lane
Brighton Way
Royal Lane
Karth Lake Circle
Dawn Circle East
Briarknoll Drivel Briarknoll Circle
Some of the curb replacement is occurring in front of
residents' driveways. Once the new concrete curb
and gutter is placed, it is important that no vehicles
drive on it fDr 5 days after it has been placed, in order
for it to properly cure. For these residents, please
wait 5 days after curb installation before driving into
your driveways. Continue to park on the street, out of
the way of construction until this time. We have
notified the Ramsey County Sheriff that there will be
overnight street parking in these areas. We apologize
in advance for any inconvenience this may cause and
appreciate your patience during construction.
Utility repairs
Several utility repairs are proposed as a part of this
project. These are:
Connelly Avenue: watermain replacement (in
progress)
Briarknoll Drive: mid-block sanitary sewer repair
Brighton Way: gate valve repair
Karth Lake Circle: catch basin replacement
Utility repairs are scheduled for the week of May 7.
The work on Brighton Way will involve water to be
shut-off temporarily. Residents will be notified 24
hours in advance when the water will be shut off.
Street work
Once the concrete curb and gutter repairs and utility
repairs are completed, the contractor will begin the
street wDrk. Brighton Way, Royal Lane, Dawn Circle,
Briarknoll Drive, Briarknoll Circle and Connelly will be
worked Dn first, beginning as early as the end Df the
week of May 7. Lametti Lane, Lametti Circle and
Karth Lake will follow later in May.
Please keep in mind that all schedules are subject to
changes due tD inclement weather or unforeseen
circumstances that arise.
Sprinkler Systems
If you have not already done so, please mark your
irrigation systems so that the contractDr is aware Df
them while they cDmplete the work.
Safety Reminder
Residents should use cautiDn at all times while driving
through the construction zone. Please remind
children tD stay clear Df the construction area and
equipment both during working and non-working
hours.
Access
The construction project will be staged so that
residents and emergency vehicles will have access at
all times. We have informed the contractor of trash
and recycling pick-up days to better coordinate
access for these services.
Questions?
The work in Arden Hills has been combined with
similar constructiDn work in the City of Roseville. This
is why you will see City of Roseville vehicles out on
the site during construction.
In the interest of providing information to all property
owners impacted by this project, this newsletter is
also being mailed to residents on surrounding streets
If you have any questions, CDncerns, or comments
please contact us. We will work together with you
and the cDntractor tD cDmplete this project in a timely
manner.
www.ci.arden-hills.mn.us/pmp