HomeMy WebLinkAbout02-26-07 Item 4E, Final Payment to Ramsey County for Public Works Bldg
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~HlLLS
Request for Council Action
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Prepared By:
Dept.:
Council Mtg. Date:
Final Action Needed By:
Sue Iverson
Finance
Agenda Item:
4E
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Budgeted Amount:
Actual Amount:
Funding
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] Motion'To-"appr~ovel)ayme~niTo 'Ramsey--C-ounty'fn-'The--amounf(),f'$j41";7~ff50--formthe"'thl'iifpay-menrof'ihe"'CitY-'o"t"'Arden"'iiilis---shar'e---'of"the:
!Ramsey County Public Works/Partners Facility.
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! App'i-ovepayme'nt to R~~~ey 'Couniyin-th'e"iimouiifof$3'4'1"~j4f.50:-
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Dated 2-21-07
Sue Iverson
No.:
No.:
Recommendation:
Recommendation:
Ramsey County Invoice
Copy of Invoice from Ramsey County with Final Project Costs.
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The final costs were lower than budgeted, resulting in a savings of $255:131.50 which-may now be-a-flocafed-to-othe'r:"'projects.
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. Uses of this savings will be evaluated in current/future capital projects and presented to the council:-------
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~HILLS
MEMORANDUM
DATE:
February 21,2007
AGENDA ITEM 4E
TO: Honorable Mayor and City Council
Michelle Wolfe, City Administrator
FROM: Sue Iverson, Finance Director~
SUBJECT: Final Payment to Ramsey County for Joint Public Works Facility
BACKGROUND
In 2003, the City of Arden Hills entered into a Joint Agreement for Financing, Operations, and
Use of the Ramsey County Public Works/Partners Facility. This agreement was between
Ramsey County, Mounds View School District and the City of Arden Hills. Work started on the
facility in August of2003, The original budget for the facility was $30,443,461, of which
$2,387,514 was allocated to the City of Arden Hills. Per the agreement, the City made quarterly
payments of$I,790,636, with the balance due upon substantial completion. $596,879 was set up
in a contracts payable account in 2004.
DISCUSSION
The City has now received the final billing from Ramsey County. Total construction costs for
the facility were $27,733,713 vs. the budgeted costs of$30,433,461. This results in a savings of
$2,709,748, of which $255,131 is allocated to the City of Arden Hills.
FINANCIAL IMPLICATIONS
The amount that was reserved for these costs in the PIR capital fund is $596,879. The final bill
to Ramsey County is $341,747.50. The difference is $255,131.50 which is now available to
allocate to other capital improvements.
CITY STAFF RECOMMENDATION
Motion to approve payment to Ramsey County in the amount of$341,747.50 for the final
payment of the City of Arden Hills share of the Ramsey County Public W orkslPartners Facility.
Property Management
Please Remit To: Ramsey County
PROP REC&RBV-Revenue
820 RCGC-West
50 West Kellogg Boulevard
St Paul MN 55102
United States
Customer:
ARDEN HILLS CITY OF
Michelle Wolfe, City Administrator
1245 WEST HWY 96
ARDEN HILLS MN 55112
United States
For billino nuestions. olease call 651-2662246
Line Adi Identifier Descrintion
INVOICE
Ramsey County
Quantity
()~I\
Page:
Invoice No:
Invoice Date:
Customer Number:
Payment Tenns:
Due Date:
AMOUNT DUE:
UOM
UnitAmt
FINAL BALANCE OWED FOR PARTICIPATION OF THE RAMSEY COUNTY/PARTNERS PUBLIC WORKS
FACILITY. IF YOU HAVE ANY QUESTIONS PLEASE CONTACT DAN WINEK AT (651) 266 2246.
1
PARTICIPATION FINAL BALANCE
SUBTOTAL,
I TOTAL AMOUNT DUE:
STANDARD
Keen This Portion For Your Records
1. 00 EA
341,747.50
2
PRMG-000495
12114/2006
004000
Immediate
12/14/2006
$ 341,747.50
Net Amount
341,747.50
$ 341,747.50
$ 341,747.50 I
original
12/31/2005
Ramsey County Public Works Facility
, Total Estimated Project Budget - Cost Allocation
RC Public Arden Mounds National
Works Hills View Guard Total
1. Construction & Site Development:
Office 4,730,587 510,436 232,377 0 5,473,400
Shops I Stock I labs 2,157,314 111,556 27,330 0 2,296,200
Heated Vehicle Storage 4,356,458 476,960 348,182 0 5,181,600
Vehicle Maintenance 3,269,358 100,778 111,364 0 3,481,500
Cold Storage 2,026,209 426,761 147,330 0 2,600,300
Canopy 327,023 24,617 86,160 0 437,800
Out Buildings 657,869 0 0 0 657,869
Site Work 3,397,537 298,821 181,621 0 3,877,979
Equipment 408,669 26,155 5,026 0 439,850
Total Construction & Site Development 21,331,024 1,976,084 1,139,390 0 24,446,498
1a. Architects and Engineers - Phase II 796,278 70,040 42,570 0 908,888
Printing 65,710 5,780 3,510 0 75,000
Total GMP 22,193,012 2,051,904 1,185,470 0 25,430,386
87.27% 8.07% 4.66%
TOTAL REVISED GMP 20,573,496 1,902,168 1,098,961 0 23,574,625
2. Furniture, Fixtures, Equipment 998,981 46,585 12,079 0 1,057,645
Contingency 0 0 0 0 0
Total Furniture, Fixtures, Equipment 998,981 46,585 12,079 0 1,057,645
3. Telecommunications/Data 348,780 0 0 0 348,780
Contingency (15.0%) 0 0 0 0 0
Total Telecommunications/Data 348,780 0 0 0 348,780
4. Professional Services:
Architects and Engineers (7%):
Phase 1 683,240 78,340 33,320 0 794,900
Preliminary Design Services - TKOA 91,540 0 0 0 91,540
FF&E 41,947 10,200 4,320 0 56,467
Design Services for Army National Guard 0 0 0 398,366 398,366
Total Professional SelVices 816,727 88,540 37,640 398,366 1,341,273
5. Site Acquisition and Preparation:
Building Demo. 226,206 19,900 12,090 0 258,196
Army Core of Engineers 13,140 1,160 700 0 15,000
Cement Removal (To verify) 259,460 22,820 13,870 0 296,150
Hazardous Material Removal 315,504 27,750 16,870 0 360,124
Contingency (10.6%) 28,339 2,490 1,510 0 32,339
Total Site Acquisition and Preparation 842,649 74,120 45,040 0 961,809
6. Miscellaneous 96,695 0 0 0 96,695
Contingency (5.46%) 0 0 0 0 0
Total Misceffaneous 96,695 0 0 0 96,695
7. Project Management:
Property Management 73,840 0 0 0 73,840
Inclusiveness in Contracting 0 0 0 0 0
Traffic Engineering 6,925 0 0 0 6,925
Special Inspections 52,820 4,650 2,820 0 60,290
Soil Borings 15,676 1,380 840 0 17,896
Construction Drawing Printing 0 0 0 0 0
Conditional Use Permit 1,310 120 70 0 1,500
Permits and Fees 0 0 0 0 0
SAC Charge 48,035 4,220 2,570 0 54,825
Start-Up Costs 120,570 10,600 6,440 0 137,610
Project Contingency 0 0 0 0 0
TomlProjectManagemen~ 319,176 20,970 12,740 0 352,886
Total Estimated Project Budget 23,996,504 2,132,383 1,206,460 398,366 27,733,713
Original Estimated Budget 26,281,912 2,387,514 1,349,775 424,260 30,443,461
Final Savings 2,285,408 255,131 143,315 25,894 2,709,748