HomeMy WebLinkAbout01-22-07 Item 2C, City Hall Emergency Mgmt Plan
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MEMORANDUM
DATE:
January 22, 2007
Agenda Item 2.C.
TO:
Honorable Mayor and City Council Members
Michelle Wolfe, City Administrator
FROM:
Greg Hoag, Public Works Director
Schawn Johnson, Assistant City Administrator
SUBJECT:
City of Arden Hills and Ramsey County Emergency Operations Plan and
Procedures Overview
Mr. Judd Freed (Ramsey County Emergency Management Director) and Ms. Krysta Reuter
(Ramsey County Emergency Management Coordinator) will be attending the January 22nd work
session to provide the City Council with an overview of the emergency management services
provided by Ramsey County, required National Incident Management Services (NIMS) training,
and the county-wide Emergency Operations Plan (EOP). Since September I 1,2001, emergency
management and homeland security have become very important issues for local government
entities. The Ramsey County Emergency Management and Homeland Security Department has
been working with local governments in Ramsey County for a number of years in creating an
Emergency Operations Plan that is user fiiendly and can be used county-wide.
For your review, please find attached a copy of the City's Emergency Operation Procedures and
a copy of the Ramsey County Emergency Management Plan that was adopted by the City
Council on November 14, 2005. City staff is currently working with Ramsey County on
updating the contact information for new City Councilmember's and City staff.
Recommendation
City staff is requesting City Council input regarding the City's Emergency Operation Procedures
and the Ramsey County Emergency Operations Plan.
Attachments:
· City of Arden Hills Emergency Operations Procedures
· Ramsey County Emergency Operations Plan
EMERGENCY OPERATION
PROCEDURE
Vision
A strong community that values our unique
environment, our fiscal soundness, and our
tradition as a desirable city in which to liye,
work and play
1245 WEST HIGHWAY 96
ARDEN HILLS, MN 55112
PHONE: 651.634.5120 FAX: 651.634.513 7
E-mail: citvhall(G)ci.arden-hills.mn.us
PLEASE NOTE
The City of Arden Hills makes every attempt to ensure the information in this Emergency
Operation Procedure is current and accurate. Weare continually in the process of
updating and adding information to the Master Copy located at City Hall.
The Emergency Operating Procuedre is scheduled for annual updating to all plan holders.
If you find any information to be inaccurate or if telephone numbers and contact names
change, please contact the Administration Department of the City of Arden Hills at
651.634.5120 or fax changes to their attention at 651.634.5137.
Thank you for your cooneration.
EOP BOOK NO. OF
DA TE OF ISSUE:
(As this plan is annually updated, please destroy any prior copies. Thank you.)
CITY OF ARDEN HILLS
EMERGENCY OPERATION
PROCEDURES
Updated: December 12,2006
TABLE OF CONTENTS
Page
Verification of Plan Approval........... ..................................................................................3
Emergency Management Ordinance ................................................................... ................4
Foreword .............................................................................. ....... ............ ......... ...................4
Reason for Plan ...................... ......... ................ ............................................................ ........5
Emergency Staff Organizational Chart - Chart A ..............................................................6
Emergency Operations Center ....................... .....................................................................7
Direction and Control .........................................................................................................8,9
Succession of Authority ......................................................................................................1 0
Emergency Responsibility Assigmnents.............................................................................11-13
Operation Policies and Support ..........................................................................................14-15
Mayor's Checklist ....................... ... .......... ............... ....... ...... ............. ............ .......... ............16
City Administrator's Checklist ...........................................................................................17
Emergency Public Information .......... ........ ............. ................. ......... ...... .......... ... ............... 18
Arden Hills Alert Call List....................................._............................................................19
Media Sources.............. .... ............. ................... ............... ............ ......... ................ ...............20
Sample News Release ..................... ..... ... ....... ................. ............ ........................................21
Emergency Management Director's Checklist ....._.............................................................22
Assistant City Administrator's Responsibilities ...... ................ .... .......................................23
Community Development Director's Responsibilities......... ............. _........ ..... .......24
Building Official's Responsibilities...... _..... ................ .................... ......................... ...........25
Operations & Maintenance Director's Checklist................................................................26
Park and Recreation Supervisor's Responsibilities ......................_.....................................27
Chief Financial Officer's Responsibilities... .......... .................... ..... ..... ........... ....................28
Sheriff s Responsibilities..................... ............ _..................................................................29
Fire Chief s Responsibilities ................ ...... ....................................... ... .................. .............30
Medical and First Aid .........................................................................................................3 I
Warning and Call Notification List..._.................................................................................32-34
Emergency Organizations and Call Lists............................................................................35-38
City of Arden Hills Radio Information...............................................................................39
Medical Examiner..... .......................... ...._. _.............. ................... .......... .... ........ ... ............. ..40
Evacuation Sites ........ ...... ............... ... .............. ................. ............................ ...................... .41-44
City Map ..... ...... ..................... ........ .............. ......_......................................... ... ....................45
2
VERIFICATION OF PLAN APPROVAL
The City of Arden Hills Emergency Operations Plan has been reviewed and approved by the Mayor
and by the Arden Hills Emergency Management Director (City Administrator) on this date.
Mayor
Date
Emergency Management Director
(City Administrator)
Date
TRANSFER OF OFFICE
THIS DOCUMENT SHALL REMAIN THE PROPERTY OF THE
CITY OF ARDEN HILLS
Upon termination of office by reason of resignation, eJection, suspension, or dismissal, the holder of
this document shall transfer it to his successor or to the Arden Hills Emergency Management Director
(City Administrator).
Copy Number:
Assigned to:
3
CITY OF ARDEN HILLS
EMERGENCY OPERATION PROCEDURES
Authority for the Arden Hills Emergency Management program is established by Public Law 920, 21st
Congress of Minnesota, State Civil Defense Act of1951, as amended, and Chapter 7 of the City of
Arden Hills Municipal Code. Refer to this Code for detailed information.
Foreword
The basic purpose of this plan is to provide a guide for emergency operations. The plan is intended to
assist key City officials and emergency organizations to carry out their responsibilities for the
protection oflife and property under a wide range of emergency conditions.
Although an organization may have the foresight to plan for anticipated situations, such planning is of
little value if it is not reduced to written form. Personnel with intimate knowledge of unwritten plans
may be unavailable at the very time it becomes necessary to implement them. A written plan will
furnish a documentary record which can be referred to as needed. This documentary record will serve
to refresh the knowledge of key individuals and can be used to inform persons who become
replacements.
Updatinl! and Distribution
For purposes of this plan, the City of Arden Hills Emergency Management Director shall serve as the
Planning Coordinator. As such, the Director will have overall authority and responsibility for the
maintenance of the plan. The City Council has designated the City Administrator as Emergency
Management Director.
This plan will be reviewed and updated as necessary; but at least once every year. The Arden Hills
Emergency Management Director (City Administrator) will be responsible for ensuring that this
updating occurs. In order to carry out this task, the Director may request assistance from the Ramsey
County Emergency Management Director. This plan has been distributed to all City Government
departments and agencies that have emergency assignments in the event of a major disaster in the City
of Arden Hills. A plan distribution list will be maintained by the Arden Hills City Emergency
Management Director.
4
Reasons for the Procedures
Tornadoes, floods, blizzards, and other natural disasters can affect the City of Arden Hills. In addition,
major disasters such as train wrecks, plane crashes, explosions, accidental releases of hazardous
materials, and enemy attack pose a potential threat to public health and safety in Arden Hills. An
emergency plan is needed to ensure the protection of the public from the effects of these hazards.
Purpose of the Procedures
The City of Arden Hills has many capabilities and resources which could be used in response to any
major disaster. These include the facilities, equipment, manpower, and skills of both government and
non-government professions and groups in Arden Hills. The purpose of this plan is to ensure the
effective coordinated use of these resources to:
I. Maximize the protection of life and property
2. Ensure the continuity of government
3. Sustain survivors
4. Repair essential facilities and utilities
Lel!al Basis and References
1. Public Law 920, as amended
2. Minnesota State Statutes, Chapter ]2, as amended
3. City of Arden Hills Municipal Code, Chapter 7
4. Mutual Aid Agreements
On~anization
Existing government is the basis for emergency operations. That is, government agencies will perform
emergency activities related to those they perform on a day-to-day basis. City organization,
responsibilities, and interrelationships are shown on Chart A of this Basic Plan.
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EMERGENCY OPERATIONS CENTER (EOC)
I. Check for Warning System activities
2. Alert the Mayor and Council by land line telephone or cell phone
3. Activate the Emergency Operations Center
4. Alert the Emergency Preparedness Staff
5. Hook up the emergency communications system
6. Initiate the Action Log and Record File
7. Establish contact with Ramsey County Homeland Sccurity and Emergency Operations, Ramsey
County Sheriff, and Lake Johanna Fire Department
8. Brief Mayor, Council, and Staff on conditions of emergency
9. Assemble and brief disaster recovery personnel
10. Dispatch disaster personnel and survey teams
II. Dispatch damage assessment teams to disaster area
12. Review data and reports for declaration of emergency
13. Respond to changing conditions as appropriate
14. Assist elected officials in preparation of press release
7
Direction and Control
The direction and control of government operations from a central, protected facility with adequate
communications and key personnel is essential to the conduct of emergency operations. This facility
will be known as the Arden Hills Emergency Operating Center (EOC) located in the Council Chambers
at Arden Hills City HalL Alternate locations for the EOC are the Lake Johanna Fire Station #1,3246
New Brighton Road, Arden Hills, (651) 633-0349, and the Ramsey County Emergency Services Office,
1425 Paul Kirkwold Drive, Arden Hills, (651) 266-7100.
1. Criteria for EOC Activation
The degree of Arden Hills EOC activation will be determined by the severity of the emergency.
. The EOC may be partially activated due to a potential threat to life or property from severe
weather, i.e., tornado, flooding, blizzard, civil disturbance, biological, or a hazardous materials
incident/accident that is an uncontrolled release of a reportable product.
. The EOC will be fully activated in response to an emergency resulting in a threat to life and
property. This would include, but is not limited to, tornado touchdown or flooding causing
damage to the public and private sector and requiring a coordinated response effort, or a
biological-hazardous materials incident/accident involving the response of several agencies,
including federal and state, as well as surrounding counties and municipalities.
2. Responsibility for EOC Activation
In the event of a major disaster, City staff would be expected to automatically report to the EOC
(City Hall); however, the City of Arden Hills Emergency Management Director is responsible for
ensuring that the EOC is activated according to the criteria discussed above.
3. Staffing of the EOC
The staffing list for the Arden Hills EOC is on file with the Arden Hills Emergency Management
Director. Each department/agency which is represented in the EOC is responsible for ensuring that
its representative is familiar with the duties which he/she is expected to perform at the EOC. (See
Call List section).
4. EOC Equipment/Supplies
The Arden Hills Emergency Management Director is responsible for ensuring that the EOC is
operationaL The necessary maps, displays, tables and chairs, communications equipment, message
logs, etc., are on hand and available for use in the EOC.
8
5. Communications Capability
The Emergency Management Director has been given the responsibility of ensuring all
communication systems (primary and alternate) are operational and communication links between
response personnel and EOC operations are identified.
Communication Jinks are established between the City and the following organizations:
. Arden Hills departmental units by direct connect cell phone.
. Ramsey County Sheriff Dispatch by radio
. County wide or state wide channel
. MINSEF emergency channel
. Land line telephone
6. Communications Capability-Residents
Communication links may be established between the City and its residents through the follow
avenues:
. Telephones
. Local Radio Stations
. Local Television Stations
. Group E-mails or list serves
. Door to door communications within the different neighborhoods
7. Support Documentation
The following support materials are kept on file in the Emergency Management Director's Office:
. Ramsey County Emergency Operations Plan
. City of Arden Hills Emergency Operations Procedure Manual
. Resource Manual for lists of equipment and supplies
9
EMERGENCY OPERATIONS - SUCCESSION OF AUTHORITY
City officials and employees may not always be present or immediately available for the management
of governmental functions at the start of an emergency situation.
Under such emergency conditions the succession of authority and governmental control for the City of
Arden Hills is as stated below. The Warning Officer (On-Duty Ramsey County Sheriffs Department
Supervisor) is responsible for contact of personnel listed below.
Succession of authority for the City of Arden Hills is:
I. The Mayor
2. Acting Mayor
3. Council Members (By order of seniority)
Succession of management for the City of Arden Hills is:
4. City Administrator
5. Acting City Administrator
6. Assistant City Administrator
7. Public Works Director
8. Finance Director/Treasurer
9. Community Development Director
10. Building Official
II. Planner
1O
Emerl!encv Responsibility Assil!nments
A. A summary of the City of Arden Hills emergency responsibility assignments, by function, is
shown on Chart B. Heads of the various city government departments and agencies will be
responsible for carrying out the assignments shown on this chart.
B. Responsibilities have been assigned by a code letter: "P", "S", or "C".
]. "P" indicates primarv operational responsibility, which means the official or agency is in
charge of, and responsible to make provision for, that function.
2. "S" indicates support responsibility, which means the agency so assigned will, as far as
possible, support and assist the official or agency designated primarily responsible.
3. 'c' indicates coordination responsibility, and is assigned when several agencies have
support capability but no specific official or agency has obvious primary responsibility.
This will be especially true when non-governmental agencies are involved.
]]
CHART B
EMERGENCY RESPONSIBILITY ASSIGNMENTS
FUNCTION RESPONSIBLE AGENCIES REMARKS
L Warning and Notification Ramsey County Sheriffs Office "P"
2. Direction and Control Emergency Management Director
City Administrator "P" & "Coo
3. Emergency Public City Administrator "P"
Information Mayor "S"
4. Search and Rescue Fire Department "P" ,
Ramsey County Sheriffs Dept. "s"
Fire Department Mutual Aid "s"
5. Health / Medical Allina "P"
Fire Department "s"
Ramsey County Sheriffs Dept. "s"
Red Cross "S"
6. Evacuation and Ramsey County Sheriffs Dept. "P"
Traffic Control State Patrol ""S"
Fire Department ""S"
Public Works Dept "s"
7. Fire Protection Fire Department "P"
North Suburban
Mutual Aid Fire Departments ""S"
8. Damage Assessment Building Official "'P"
Public Works Director '"P"
Building Inspector '"P"
Assistant City Administrator "'S"
9. Congregate Care Red Cross "'P"
Salvation Army "S"
I O. Debris Clearance Public Works Director "P"
Ramsey County Operations &
Maintenance "S"
I ]. Utilities Restoration Building Official "P"
Fire Marshal "S"
Public Works Dept '"S"
12. Radiological Protection Ramsey County Emergency Services '"P"
Fire Department "'S"
State Haz-Mat Teams ""S"
Code; "P" = Primary
"S" = Secondary
"Coo = Coordination
12
Team #1:
Team #2
Team #3
Team #4
Team #5
Team #6
EMERGENCY OPERATIONS
ASSIGNMENTS AND RESPONSIBILITES
Government Operations and Administration
Team Composition: Mayor, City Administrator, (Acting City Administrator), Assistant
City Administrator, Community Development Director, Finance
Director, City Attorney
Responsibilities: Government Operations and Administration, Legal and Financial
Matters, Intelligence, Media and Public Information, Economic
Stabilization, Records and Reports
Emerl!ency Operations Center Manal!ement
Team Composition: City Administrator (Acting City Administrator), Assistant City
Administrator
Responsibilities: EOC Management, Warning System Management, Emergency
Communication, Resources Management, Evacuation and Crisis
Relocation, EOC Records and Reports
Enl!ineerinl!. Inspection and Damal!e Assessment
Team Composition: City Engineer, Building Official, City Building Inspector
Responsibilities: Emergency Engineering, Field Surveys and Inspections,
Emergency Repairs and Emergency Structures, Damage
Assessment and Cost Estimates, Map and Charts
Public Works Department and Utility Systems
Team Composition: Public Works Director, Staff and Crews
Responsibilities: Water and Sewer System Operation, Electrical Power and Gas
Service, Roadway Clearing and Repairs, Debris Clean-up,
Removal and Disposal, Storm Water Management and Flood
Control, Manpower and Emergency Equipment Management
Health & Human Services. Conl!rel!ate Care
Team Composition: Public Works Director, Parks and Recreation Manager;
Responsibilities: Emergency Housing and Shelter Management, Emergency Water,
Food and Bedding, Emergency Hospital, Medicine and Morgue,
Public Transportation Services
Police Fire and Rescue Services
Team Composition: Sheriffs Patrol Commander, Fire Chief
Responsibilities: Law Enforcement, Traffic Control, Area Security, Access Control,
Crime Prevention, Impounding and Custody, Fire Suppression,
Rescue Services, Haz-Mat and RADAF
13
Operations Policies
I. Protection of life and property during an emergency is the primary responsibility of government at
all levels.
2. In an emergency affecting more than one political jurisdiction, officials of all jurisdictions involved
will coordinate their services to the maximum extent possible.
3. The City of Arden Hills Emergency Management Director will assist in providing resource
coordination between government agencies and the private sectors.
4. City government resources must be utilized to the maximum before state or federal assistance will
be made available.
5. Each agency, department, or service of city government will maintain records during an emergency.
These records should include work hours, equipment hours, supplies and materials consumed,
injuries to personnel, and damage to public facilities and equipment.
Support
I. National Guard
a) Overview
When a natural disaster.or other major emergency is beyond the capability of local government,
support from National Guard units mav be available. Only the Governor, as Commander-In-
Chief of the Minnesota National Guard, has the authority to activate the Guard. The purpose of
the activation is to ensure the preservation oflife and property and to support civil law
enforcement agencies:
. National Guard assistance will complement, and not bc a substitute for county and/or city
participation in emergency operations.
. If made available, National Guard personnel remain under military command at all times,
but will support and assist county and/or city forces in the accomplishment of a specific task
or tasks.
b) Request Procedure
In the case of the County and the City of Arden Hills, the Sheriff must submit the request for
assistance to the Governor's Office.
Requests for activation of the National Guard are to be submitted to the State Duty Officer by
calling (651) 649-5451.
14
Support (Continued)
Military assistance shall be employed only to supplement and support city, county, and state
efforts. Military assistance may include: area security, road blocks, crowd control, emergency
communications, emergency repair to roads, bridges, public structures and clean-up activities,
disaster control and similar functions not involving private properties, industry, and similar
activities.
The City of Arden Hills must be prepared to estimate the amount and type of assistance
required. Typical requirements might include: Military Police, general personnel, heavy
equipment, vehicles, aircraft, helicopters, transportable hospitals, tents and bedding,
communications systems, and any other type of military gear that may be available.
Specific instructions for obtaining military assistance can be described as follows:
. Insure that city emergency has been officially declared by the Mayor.
. Call initial request to the Ramsey County Sheriff's Office (651) 484-3366. The Mayor
and Sheriff will coordinate the request and the Sheriff will submit it.
. Prepare formal written request to Governor's Office.
. Follow-up with call to Governor's Office that request is in route (651) 296-3391.
. Advise City Staff, Police, and Fire Departments that military assistance has been
requested.
. Be prepared to provide areas and space for bivouac of personnel, parking for equipment,
set up of communications equipment, transportable hospitals, etc.
. Meet with the Military Commander, introduce personnel, and set up for
operati on/ control.
A summary of state and federal programs available to local governments which are
experiencing or have experienced a disaster is contained in "Disaster Response and Recovery",
a handbook for local government. This document was developed by the Minnesota Division of
Emergency Services (DES), and is on file with the Ramsey County Emergency Management
Director.
Information and assistance in securing state or federal support may be obtained by contacting
the Ramsey County Emergency Management Director. (See Call List Section).
t5
Emergency Operations Plan
Standing Operatinl! Procedure
Mayor
In the City of Arden Hills, the Mayor is responsible for providing overall direction and control of City
Government resources involved in the response to a disaster. If the Mayor is not available, the
succession of Acting Mayor and City Council members by seniority will be followed. The City
Emergency Management Director will serve in a staff capacity to the Mayor, and will coordinate all
aspects of this plan. The City Emergency Management Director will also serve as a liaison with the
Ramsey County Emergency Management Director.
MAYOR'S CHECKLIST
1. Verify warning system operation
2. Obtain briefing of status of emergency condition
3. Make contact with Lake Johanna Fire Chief and Sheriff as appropriate
4. Conduct tour of disaster site, as appropriate
5. Prepare initial estimate of damage (no PIO release)
6. Make decision on declaration of emergency
7. Make contact with County Emergency Services as appropriate
8. Make contact with Governor or State EOC as appropriate
9. Prcpare formal press release
10. Prepare public information releases
] l. Review emergency situation for needed actions
]6
Emergency Operations Plan
Standing Operatinl! Procednre
City Administrator
CITY ADMINISTRATOR'S CHECKLIST
I. Verify warning system operation
2. Activate Emergency Operations Center
3. Initiate emergency call list
4. Initiate Action Log and Record File
5. Obtain reports on emergency situation
6. Prepare outline for Council and Staffbriefing
7. Contact Sheriff and Fire Department as appropriate
8. Contact Ramsey County Emergency Management Services Office
9. Check disaster area security
10. Brief Mayor, Council, and Staff on disaster situation
] I. Set up emergency city administration
12. Conduct survey of disaster area with Mayor
13. Set up Public Infonuation Office
] 4. Consult finance and legal personnel
15. Set up emergency funding account
16. Assess local economy and industry requirements
t7
Emergency Operations Plan
Standinl! Operatinl! Procedure
Emergency Public Information
Purpose
The purpose of this Standing Operating Plan is to establish a plan for the orderly dissemination of
necessary information to the public, in a timely manner, during emergency or post emergency
operations.
Direction
All releases to the media will be made through the Public Information Office (PlO). The Mayor or City
Administrator (or their designees) are the only officials authorized to perform this role.
Method
During an emergency:
]. Evaluate the scopc of emergency and appropriate P]O response.
2. Establish media briefing room and time schedule for releases/updates.
. If the scale of the emergency warrants, the Sheriffs Department office at 14] I Paul Kirkwold
Drive, Arden Hills, (65]) 266-7300 will be used.
.. Smaller emergencies will be addressed through the City Administrator's office and City Hall
conference rooms.
. In all cases, the public will access information through and from the City Administrator's Office.
3. Inform media ofPIO plan, location, and schedules.
4. Meet with Operations Team leaders (or their designees) to assess content of information release and
current incident status.
5. Open Public Information Center to media and public.
6. Release prepared message to the media and leaders of all city, state, volunteer, etc., service groups.
18
Emergency Operations Plan
Standinl! Operatinl! Procedure
Alert Can List
City officials and employees may not always be present or immediately available for the management
of governmental functions at the onset of an emergency situation.
Under such emergency conditions the succession of authority and governmental control for the City of
Arden Hills is as stated below. The Warning Officer is responsible for contact of personnel listed
below:
1. Mayor
Stan Harpstead
(651) 604-9097 (H)
(651) 646-2595 (W)
(651) 651-260-4235 (C)
2. City Council Members
David Grant
(651) 633-4187 (H)
(651) 633-4187 (W)
(651) 636-2987 (H)
(651) 201-5894 (W)
(612) 618-2333 (C)
Brenda Holden
David McClung
(651) 633-37l9(H)
(651) 332-0352 (C)
Fran Holmes
(651) 631-1866 (H)
3. City Administrator / Michelle Wolfe
Emergency Management Director
(651) 458-5015 (H)
(651) 634-5120 (W)
(612) 716-3295 (C)
4. Ramsey Sheriffs Dept Bob Fletcher
9110r
(651) 484-3366
5. Lake Johanna Fire Chief Tim Boehlke
9110r
(651) 484-3366 or
(651) 481-7024
19
Emergency Operation Plan
Standill!?: Operatinl! Procedure
ATTACHMENT 1
Emergency Public Information
LIST OF ALL AVAILABLE MEDIA SOURCES
TELEPHONE
~,. ...,. ~
Minneapolis Minneapolis (612) 673-4000 (612) 673-4359
Star & Tribune
SainI Paul St.Paul (651) 222-501 I (651) 228-5500
Pioneer Press
Arden Hills Bulletin New Brighton (651) 633-2777 (651) 633-3846
Focus Newspaper Roseville (763) 706-0890 (763) 706-0891
WCCO Radio St. Paul/Minneapolis. (651) 292-0334 (612) 370-0159
(St Paul)
(612) 370-0611
(Mpls.)
KSTP Radio St. Paul/Minneapolis (651) 647-1500 (651) 649-1515
Minnesota News St. Paul/Minneapolis (612) 371-721 I (651) 696-0100
Network Radio
Minnesota Public S1. Paul/Minneapolis (651) 290-1500 (651) 290-1295
Radio
WL TE Radio St. Paul/Minneapolis (612) 339-9583 (612) 339-5653
WMIN Radio St. Paul/Minneapolis (651) 436-7216 (651) 739-4784
WCCO Television S1. Paul/Minneapolis (612) 330-2500 (612) 330-2767
KMSP Television St. PaullMinneapolis (612) 926-9999 (6J2) 942-0455
KARE Tclevision 51. PaullMinneapolis (612) 546-111 I (612) 546-8606
KSTP Television 51. PauVMinneapolis (651) 647-1500 (651) 642-4409
20
SAMPLE NEWS RELEASE
For Immediate Release
The City of Arden Hills advises all contractors wishing to engage in repairs or reconstruction work
necessitated by our recent disaster to obtain permits and copies of disaster damage inspection forms
before proceeding with any work. In addition, all contractors must be currently registered with the
City of Arden Hills before permits may be issued.
All citizens and residents of the City of Arden Hills, please be informed that the purpose of these
requirements is to screen out possible opportunists from taking advantage of the current situation.
Furthermore, residents are cautioned and warned not to sign blank contracts, or agree to have work
performed without first seeing the contractor's registration card, or allow work or alterations not
authorized by the City of Arden Hills Building Department.
Signature
Title
Phone
Date
21
Emergency Operations Plan
Standing Operatinl! Procedure
Emergency Management Director
RESPONSIBILITY:
Overall Emergency Management and Resource Management
Emergency Warning System Development and Management
Communications System Development and Management
Emergency Operations Center Direction and Coordination
EMERGENCY MANAGEMENT DIRECTOR'S CHECKLIST
(The City Administrator has been designated to assume this function by the City Council)
]. Verify warning system operation
2. Activate Emergency Operations Center
3. Initiate emergency call list
4_ Alert Mayor and Council
5. Set up EOC radio and telephone
6_ Obtain reports on emergency situation
7. Prepare outline for Council and Staffbriefing
8. Check contacts with County Emergency Services
9_ Check contacts with Police and Fire Departments
] O. Brief Mayor, Council and Staff on emergency situation
] ]. Insure action log and record system is established
12. Assemble and brief emergency recovery crew leaders
13_ Assess Public Works Department readiness (personnel and equipment)
14. Assess disaster area security and Police requirements
15. Public information, press release status and media contact
] 6. Assess contacts with Red Cross and Salvation Army
17. Assess Engineering, Inspection and Public Works Department readiness
] 8. Institute J.D. tag and record system
22
Emergency Operations Plan
Standinl! Operatinl! Procedure
Assistant City Administrator
RESPONSIBILITY:
The Assistant City Administrator shall be informed of all mitigation
efforts which might reasonably affect property uses. The Assistant
City Administrator shall also assist with the economic and structural
recovery efforts for residential, commercial and public property.
Application for funding or grants for disaster relief shall be
coordinated between the Assistant City Administrator, Community
Development Director, and the Finance Director.
Set up record system on personnel time, equipment and supplies.
23
Emergency Operations Plan
Standin!! Operatinl! Procedure
Community Development Director
RESPONSIBILITY:
The Community Development Director shall be informed of all
mitigation efforts which might reasonably affect property uses. The
Community Development Director shall coordinate the economic and
structural recovery efforts for residential, commercial and public
property.
Application for funding or grants for disaster relief shall be
coordinated between the Assistant City Administrator, Community
Development Director and the Finance Director.
24
Emergenc)' Operations Plan
Standing Operatinl! Procedure
Building Official
RESPONSIBILITY:
The Building Official shall direct all structural damage assessments
within the City. Liaison with other agencies or departments will
occur as necessary.
The leBO Uniform Disaster Mitif!ation Plan (on file in Emerf!encv
Manaf!ement Director's Office) shall be the document f!overninf!
damaf!e assessments.
The following is a brief outline of steps to be followed:
Step 1:
Contact other municipalities requesting
help with assessing damage.
Step 2:
Make preliminary assessment of extent of damage
(areas involved).
Step 3:
Set up inspection teams. Provide teams with maps,
report forms, placards, flashlights, clip board, staple
gun, camera, radio, hard hats, and gloves.
Step 4:
l\1ail out instruction letters to homeo,vners.
Sample Public Information Release in PIO section
25
Emergcncy Opcrations Plan
Standing Operatinl! Proccdure
Public Works Director
RESPONSIBILITY:
The Public Works Dircctor shall coordinatc all clcan-up cfforts
arising from thc disastcr. This may include maintenance personnel
to clear strccts and remove debris, and engineering staff to assess
damage to roads, bridges, ctc.
PUBLIC WORKS DIRECTOR'S CHECKLIST
I. Alert Public Works personnel
2. Obtain briefing on emergency situation
3. Take count of Public Works personnel and set up recovery teams
4. Review emergency equipment requirements
5. Brief crews and dispatch to emergency area
6. Review emergency supply stocks
7. Set up record system on personnel time, equipment time, and supplies
consumption
8. Review road clearing and emergency repair requirements
9. Review debris collection and disposal requirements
10. Assign crews to tree removal, boarding-up damaged structures, etc.
II. Review City water system and pump operation
12. Review sanitary sewer and lift station operation
13. Review emergency electrical power requirements
14. Review storm drainage channels and flood prone areas
15. Maintain map record of emergency problem areas
26
Emergency Operations Plan
Standinl! Operatinl! Procedure
Parks and Recreation Manager
RESPONSIBILITY:
The Parks and Recreation Manager shall have responsibility for the
entire public health spectrum, including:
Coordination of emergency shelter and housing in conjunction with
the American Red Cross and School District #621
Overall coordination of emergency transportation such as school
buses, MTC, etc.
Set up record system on personnel time, equipment, and supplies.
Coordinate and assist police and fire regarding immediate or
potential threats to public health and safety:
Medical (Allin a)
Congregate care (Red Cross, Salvation Army)
Public Works Department (Clean-up and disposal)
Community Development/Inspections (Habitability, Utilities)
Fire/Police (as necessary)
Liaison with County or State agencies and the recommendation to
call them
27
Emergency Operations Plan
Standinl! Operatinl! Procedure
Finance Director/Treasurer
RESPONSIBILITY:
The City's Finance Director is responsible for coordinating the
financial record keeping for all functional groups. The Finance
Director will also work with the Community Development Director
and Assistant City Administrator with applying for grants, loans, etc.
to assist in recovery from a disaster.
28
Emergency Operations Plan
Standing Operatinl! Procedure
City Engineer
RESPONSIBILITY:
The City Engineer shall assist in the coordination of all clean-up
efforts arising from the disaster. This may include assessing
structural damage to roads, bridges, infrastructure, etc...
OPERATIONS & MAINTENANCE DIRECTOR'S CHECKLIST
1. Obtain briefing on emergency situation
2. Review emergency equipment requirements
3. Rcvicw emergency supply stocks
4. Set up record system on personnel time, equipment time, and supplies
consumption
5. Review road clearing and emergency repair requirements
6. Review debris collection and disposal requirements
7. Review out City water system and pump operation
8. Review sanitary sewer and lift station operation
9. Check out storm drainage channels and flood prone areas
10. Maintain map record of emergency problem areas
29
Emergency Operations Plan
Standinl! Operatinl! Procedure
Ramsey County Sheriffs Department
RESPONSIBILITY:
The Sheriff shall have sole authority over all law enforcement issues.
The Sheriff (or designee) shall be in attendance at the EOC whenever
it is activated. All other law enforcement personnel and activities
shall be operated from the Ramsey County Sheriff's office at 1411
Paul Kirkwold Drive, Arden Hills. Any decision to activate the
National Guard shall be made only after consultation with the
Sheriff. (See also Areas of Responsibility section).
30
Emergency Operations Plan
Standinl! Operatinl! Procedure
Lake Johanna Fire Chief
RESPONSIBILITY:
The Fire Chief shall have sole authority over all issues relating to
fire, health services, search and rescue, and mitigation of hazardous
material incidents. The Chief (or designee) shall be in attendance at
the EOC whenever it is activated. All fire activities will be conducted
from the Lake Johanna Fire Station #1. Decisions regarding
activation of Mntual Aid, Haz-Mat Teams, etc., shall be made by the
Fire Chief.
31
Emergency Operations Plan
Standinl! Operatinl! Procedure
Medical and First Aid
RESPONSIBILITY:
AIlina Ambulance will be notified by Ramsey County Dispatch.
Their responding crews will activate the appropriate protocol for
Multiple Patient Scenes (MPS) or Mass Casualty Incident (MCI)
(SOP on file in Emergency Manager's Office).
They will also provide a Medical Liaison person to the EOC.
Additional personnel for triage and treatment areas may be supplied
by Ramsey County Sheriff's Reserves.
American Red Cross will coordinate with AIlina and Arden Hills
Recreation Department to provide triage centers, congregate dining,
and shelter facilities.
The Ramsey County Medical Examiner will be contacted, as
necessary, by Allina.
32
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Warning and Notification
Purpose
This standard operating procedure is intended to provide for the proper receipt and dissemination of all
warnings and notifications of natural or man-made disasters. It provides procedures to disseminate
warning to the general public within the jurisdictional areas of the City Arden Hills and to ensure that
immediate action is taken to minimize the effects of an impending or natural disaster.
I. General
The Ramsey County Warning Point, Sheriff s Patrol Station, ] 4 I I Paul Kirkwold Drive, Arden
Hills, is responsible for disseminating all watches and warnings to the City of Arden Hills except
for warnings for conditions generated within the City itself. The Ramsey County Warning Point
has a 24 hour warning capability_
The City of Arden Hills Warning Officer is the Sherifrs Department Supervisor.
The City of Arden Hills Warning Point is the Ramsey County Sheriff's office at 14] I Paul
Kirkwold Drive.
The City of Arden Hills Warning Officer is responsible for ensuring all warnings and notifications
are properly received and disseminated.
n. Actions to be taken by the City Warning Officer (Sheriffs Department Supervisor) when
there is an immediate threat to life:
A. Upon receipt of warning from Ramsey County Warning Point:
I. NotifY key city government officials.
2. Notify radio and/or TV stations as appropriate (in majority of cases Ramsey County will
contact news media when they have generated the warning).
3. Notify certain private and/or public facilities (hospitals, industries, nursing homes, etc.)
33
Emergency Operation Procedures
Standing Operatinl! Procedure
Warning and Notification
Purpose (Continued)
B. City generated warning:
I. Natural disasters
a) Sighted tornado touchdown
I) Disseminate warning to the general public by requesting activation of the metro
siren control system.
Minneapolis-St. Paul Weather Service Office, (952) 36] -6708 bears this
responsibility.
2) NotifY Ramsey County Warning Point of the weather conditions and municipal
actions taken.
b) All other natura] disasters
I) Contact the Emergency Services Director or other local government officials who
will instruct the Warning Point of action to be taken. If necessary to activate
warning system to advise general public, refer to paragraph (a. I) above. See
Chart A for list of government officials and order of succession for purposes of \
instructions. I
2) NotifY Ramsey County Warning Point of the weather conditions and municipal
actions taken. If no action has been taken to activate sirens, request they relay the
information to the responsible weather service office.
2. Other disasters of emergency condition
a) If needed, disseminate warning to the general public by requesting activation of the
sirens. Activation for emergency conditions other than those previously listed is
accomplished by reporting the conditions to the State Warning Point (State Highway
Communication Center, Highway Building, St. Paul, (651) 296-2025) and requesting
activation of Metro Area Siren Control System for the reasons given. If the metro
system is activated, the State Warning Point is responsible to ensure the appropriate
radio/television coverage is provided. The alert or attention signa] will be sounded in
the manner described under testing procedures.
b) Notify the Ramsey County Warning Point of the condition and action already taken.
Request relay to the responsible weather service office only if appropriate.
34
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Warning and Notification
Purpose (Continued)
III. Actions to be taken by the county Warning Officer for situations not involving an
immediate threat to public safety:
A. Contact the City Emergency Management Director, or other appropriate local government
official, for instructions.
B. Notify Ramsey County Warning Point of the situation.
IV. Testing Procedures
A. State policy is that counties and municipalities test their public warning systems at J 300
hours (I :00 p.m.) the first Wednesday of each month. Counties and municipalities are
encouraged to make advance announcements of each test through local radio, television, and
newspapers. (Ref: Minnesota Emergency Plan, Part E, App. 6.
B. At I :00 p.m. the first Wednesday of each month the State Warning Point will test the
Minneapolis-St. Paul Metro Area Siren System. The Arden Hills Public Warning System
will be tested in the following manner:
I. Sound the (test) alelt signaL This is a steady tone for a period of one (J) minute.
- W ai t one minute -
2. Sound the (test) attack warning signal. This is a wailing tone on the siren for a period of
one (I) minute.
V. In the event of a natural or man-made disaster, the general public is advised to contact
local law enforcement agencies for information regarding missing persons, emergency
services, restricted areas, and other pertinent information.
35
Emergency Operations Plan
Standinl! Operatinl! Procedure
Pandemic Instructions
RESPONSIBILITY:
In conjunction with the State of Minnesota and Ramsey County, the
City of Arden Hills shall be responsible for the monitoring the entire
public health spectrum, including:
Coordination of emergency shelter, medical care and housing in
conjunction with the Minnesota Department of Health, American
Red Cross and School District #62]
Maintain up-to-date communications with neighboring government
entities, local residents, business owners, and media outlets.
Overall coordination of emergency transportation such as school
buses, MTC, etc.
. City of Arden Hills will ensure that all reasonable measures
are taken to limit the spread of an outbreak within and
beyond the City's borders.
. If necessary, implement the City's Emergency Operation Plan
and Procedures.
. Set up record system on personnel time, equipment, and
supplies.
Coordinate and assist police and fire regarding immediate or
potential threats to public health and safety:
. Medical (Allin a)
. Emergency Management (Ramsey County)
. Congregate Care (Red Cross, Salvation Army)
. Public Works Department (Public Works Related Activities)
. Community Development/Inspections (Habitability, Utilities)
. Engineering (Habitability, Utilities)
. LJFD Fire/Ramsey County Sheriffs Department
(Medical Care and Public Protection)
Coordinate with Ramsey County and neighboring communities'
distribution systems to support a comprehensive pandemic response.
36
City Administrator (or designee) will be the key spokesperson for the
City regarding a pandemic situation.
Public service messages and education literature will be conveyed to
the public in the most efficient manner possible.
Emergency Operation Procedure
Standinl! Operatinl! Procedure
Emergency Organizations and Call List
Call Lists
I. Governor's Office
(65]) 296-3391
(65]) 296-2089 Fax
2. State Emergency Services (24-Hour Duty Officer)
(651) 649-5451
3. National Guard
(65]) 296-8389
4. Ramsey County Sheriff (St. Paul)
(651) 266-9333
5. Ramsey County Sheriff (Patrol Station)
(65]) 484-3366
6. Ramsey County Maintenance Department
(651) 266-7100
7. Lake Johanna Fire Chief, Tim Boehlke
(651) 481-7024
8. State Fire Marshal, Tom Brace
(65]) 2] 5-0500
9. Hospitals - Emergency Rooms
St. John's Hospital (Maplewood)
Unity Hospital (Fridley)
10. Minnesota Pollution Control Agency
State Pipeline Safety
(651) 232-7000
(763) 421-2222
(651) 296-9636
37
11. National Weather Service (Radar)
12. First Aid Supplies
St. John's Hospital
AIIina
13. Towing Service
Freeway Towing
Statewide Towing
14. Utilities
Xcel Energy
Qwest
(952) 361-6708
(65]) 232-7000
(651) 222-3728
(651) 633-5525
(651) 633-4262
1-800-895-1999 (Electric)
] -800-895-2999 (Gas)
1-800-954-1211
38
Emergency Operation Procedures
StandiDl~ Ol>eratinl! Procedure
Emergency Organizations and Call List
Call Lists (Continued)
15. Medical Emergencies
State Poison Control Center
1-800-222- 1222
16. Red Cross
General Number
(651) 291-6789
17. Railroad Emergencies
Soo Line
Minnesota Commercial
Wisconsin Central
(651) 766-4357 or 1-800-500 HELP
(651) 646-9621 (days)
(651) 646-2010 (engine) ifno answer
call supervi sor
(612) 757-5430 (Supv. - Marv Schnickels)
(651) 633-8771
(612) 553-7923 (Barry Karlberg-Home)
18. DNR Helicopter
(612) 689-2832
19. DU All (board up houses)
(612) 788-9411
(612) 474-7033 (Don Becker- Home)
20. Continental Security Systems (board up houses)
(612) 534-1530
39
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Haz-Mat Emergency Numbers
Call Lists (Continued)
State of Minnesota
All notifications for Haz-Mat or Disaster can be done through the State of Minnesota Duty Officer (24
hours) - (651) 649-5451.
MnDOT
MPCA
(65]) 779-l ]68
(651) 296-8100
Explosives/Ordinance Demolition
St. Paul Bomb Squad
Minneapolis Bomb Squad
(651) 29]-1] J]
(6] 2) 673-2853
Chemical Manufacturers (with response teams and advice)
Dow
Chevron
E.l. Dupont
Shell
(5] 7) 636-4400 (24 hours)
(415) 233-3737 (24 hours)
(302) 774-7500 (24 hours)
(618) 254-7331 (Haz-Mat)
ASTN (Pesticide Spill)
EP A or National DOT
(800) 424-8802
Dry Sand
D Rock
Frank Morrison
Mike Morrison
(65]) 639-0446 (days)
(612) 784-4165 (nights)
(6]2) 784-7495 (nights)
MTC Bus (Evacuation)
(612)349-73]7
Ryder Transportation
(651) 63]-1755
40
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Call Lists (Continued)
Mutual Aid Association Directory
Ramsey County
St. Paul Police
Anoka County
Washington County
41
Mutual Aid Directory
(651) 484-3366
(651) 291-1111
(612) 427-1212
(651) 439-9381
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Emergency Organizations and Call List
City of Arden Hills Operations & Maintenance Employees Nextel Information
Wolfe, Michelle
City Administrator
(651) 634.5127 (City Hall)
(651) 755-5909 (Nextel)
Johnson, Schawn
Assistant City Administrator
(651) 634-5125 (City Hall)
(651) 755-0227 (Nextel)
Hoag, Greg
Public Works Director
(651) 634-5133 (City Hall)
(651) 755-0219 (Nextel)
Perron, Jim
Public Works Superintendent
(651) 792-7852 (Office)
(651) 755-0221 (Nextel)
Barton, Karen
Community Development Director
(651) 634-5126
(651) 755-4575 (Nextel)
Public Works Staff Members
Andrews, Aaron
Frid, Jeffrey
Freyberger, Scott
Mooney, Joe
Nowlan, Anthony
Saxe, Pete
Schifsky, Mike
Winkel, Dave
Cell (651) 755-0217
Cell (651) 755-146]
Cell (651) 755-0209
Cell (651) 755-0211
Cell (651) 755-0229
Cell (651) 755-0213
Cell (651) 755-0207
Cell (651) 755-0223
42
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Medical Examiner
Multiple Deaths - Medical Examiner
CAPABILITY
The Ramsey county Medical Examiner's Office can handle up to ten bodies without aid. With more
deaths, they would use refrigerated trucks for temporary storage and call in more pathologists to help.
Temporary morgues would not be used.
Minnesota's State bureau of Criminal Apprehension has a forensic team that can respond and help in a
mass casualty event. They have 200 - 300 body bags, LD. tags, etc. They also have capability of
staking body location and contributing to the overall investigation.
OPERATIONS
A scene investigation must be done carefully. Bodies must be investigated for certain identification,
documentation of injuries, etc., but forensic specialist should do this. FBI fingerprint specialists will
respond within a few hours. They have a very helpful capability.
For personal effects, have at least two people from different agencies work as a team to document
findings.
Volunteer help should not be used for any of this.
If a temporary morgue is used, it should not be a church or school. Stigmas become attached to the
building. Also don't use a wooden floor.
43
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Possible Evacuation Sites
Southwest Area
County Road D/Cleveland and County Road D/Snelling North to Hwy 96
I. Presbyterian Homes
3220 Lake Johanna Blvd
Arden Hills, MN 551 12
2. Trinity Lutheran Church
3245 New Brighton Road
Arden Hills, MN 55112
3. Ramsey County Library
] 941 West County Road E- 2
Arden Hills, MN 55112
. Mary K. Sokolik
(Library Property Manager)
(651) 631-6000
(651) 633-2402
(651) 628-6381
(651) 486-2202 (Work)
(651) 459-1165 (Home)
(6]2)-899-3004 (Pager)
4. Valentine Hills Elementary School (651) 631-0737
1770 West County Road E-2
Arden Hills, MN 55112
5. Moundsview High School
1900 Lake Valentine Road
Arden Hills, MN 55] 12
6. Bethel University
3900 Bethel Drive
Arden Hills, MN 551]2
. Bruce Kunkel
. Derrick Skoglund
7. Northwestern College
3003 North Snelling
St. Paul, MN 55113
(651) 633-4031
(651) 638-6400
Evacuation Sites
(Designated Red Cross Shelter Site)
(65]) 638-6431
(612) 919-0621 (Cell)
(651) 638-6291
(612) 919-7563 (Cell)
(612) 534-2645 (Pager)
(651) 631-5100
44
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Possible Evacuation Sites
Southeast Area
I. Holiday Inn
120 I West County Road E
Arden Hills, MN 55112
. Manager On Duty
. Kevin Scholkling
. Thomas Hearden
2. Super 8 Motel
1125 Red Fox Road
Arden Hills, MN 55112
3. Presbyterian Church ofthe Way
3382 North Lexington Avenue
Shoreview, MN 55112
4. Pot of Gold Bingo Hall
3776 Connelly Avenue
Arden Hills, MN 55112
. Goldie Siedow
. Herb King
. Jerry McCully
. Frank Belgea
5. Flaherty's Arden Bowl
1273 West County Road E
Arden Hills, MN 55112
Evacuation Sites
(651) 636-4123
(Open 24 Hours)
(651) 636-4123
(651) 639-8261
(888) 768-9108 (Pager)
(612) 780-4891
(651)918-1484 (Pager)
(651) 484-6557
(Open 24 Hours)
(Not willing for facility to be used)
(651) 484-3346
(651) 631-1318
(651) 783-]840 (Willing to allow 1 day's use)
(651) 636-0511
(651) 633-3665
(612) 527-8110 (Pager)
(651) 488-9688
(651) 633-1777
45
Emergency Operation Procedures
Standinl! Operatinl! Procedure
Possible Evacuation Sites
North of 1-694
I. Army Reserve Center
Lexington and Hwy 96
4655 Lexington Avenue
Arden Hills, MN 55112
2. North Heights Lutheran Church
1700 Hwy 96
Arden Hills, MN 55112
. Ken Rogers
. Karl Ruedy
3. St. Katherine's Ukrainian
Orthodox Church
1600 West Highway 96
Arden Hills, MN 55]]2
(651) 628-2100
(651) 631-2299
(651) 631-2299
(612) 484-6001 (Home)
(651) 631-2299
(651) 653-1264 (Home)
(651) 697-1995
4. Shoreview City Hall/Community Center
4600 Victoria Street North (651) 490-4600 / 490-4700
Arden I;-lills, MN 55112
. Terry Schwerm
. Tom Simonson
. Jerry Haffemen
. Andy Specht
City Manager
(651) 490-4611 (Work)
(651) 490-0561 (Home)
Assistant City Manager
(651) 490-4612 (Work)
(651) 481-1624 (Home)
Park & Recreation Director
(651) 490-4751 (Work)
(651) 786-2829 (Home)
Community Center Mgr.
(651) 490-4703 (Work)
46
Evacuation Sites
5. Twin City Army Ammunition Plant
Building #105
4700 Highway 10
Arden Hills, MN 55112
· MikeFix (651)633-2301 ext.166l
47
Ramsey County
Emergency Operations Plan
Prepared by:
Ramsey County Emergency Management & Homeland Security
Revision 5_1
June 2005
Ramsey County
Emergency Operations Plan
Table of Contents
THE BASIC PLAN 1
INTRODUCTION....................................................................................................................1
PURPOSE...............................................................................................................................1
MiSSiON..................................................................................................................................2
SITUATIONS AND ASSUMPTIONS ..................................................................................3
COORDINATING INSTRUCTIONS ....................................................................................4
PRIORITIES............................................................................................................................6
I. EMERGENCY MANAGEMENT ORGANIZATION 7
CONCEPT OF OPERATIONS.............................................................................................7
Chart A: Ramsey County Organizational Structure...........................................................8
EMERGENCY MANAGEMENT & HOMELAND SECURITY PERSONNEL...............9
Chart B: Emergency Responsibility Assignments Overview............................................13
EOP UTILIZATION MODES ..............................................................................................18
OVERALL COMPOSiTION................................................................................................23
EMERGENCY MANAGEMENT COUNCIL (EMC).........................................................24
EMHS DUTY OFFICER ......................................................................................................25
ASSISTING AGENCIES .....................................................................................................25
PLAN REVIEW and CORRECTIVE ACTIONS..............................................................28
II. INCIDENT MANAGEMENT 29
COUNTY EMERGENCY OPERATIONS TEAM.............................................................42
MUNICIPAL SENIOR OFFICIALS' POLICY GROUPS................................................43
RAMSEY COUNTY EMERGENCY OPERATIONS CENTER (RCEOC) ...................44
EMERGENCY MANAGEMENT AND HOMELAND SECURITY (EMHS)..................44
CONTINUITY OF GOVERNMENT....................................................................................46
GOVERNMENTAL DEPARTMENT AND EMPLOYEE RESPONSIBILITIES ..........48
DELEGATION AND SUCCESSION OF EMERGENCY RESPONSIBILlTIES.........50
III. RESOURCES FOR COUNTY DEPARTMENTS 51
INTERNAL PLANNING ORGANIZATION ......................................................................51
SPECIFIC, ONGOING RESPONSIBILITIES OF COUNTY DEPARTMENTS..........52
IV. MUNICIPAL DIRECTION AND CONTROL 56
Arden HiIls.............................................................................................................................59
Falcon Heights.......................................................................................................................61
Gem Lake...............................................................................................................................63
Lauderdale.............................................................................................................................64
Little Canada .........................................................................................................................67
Maplewood............................................................................................................................. 70
Mounds View ......................................................................................................................... 75
New Brighton.........................................................................................................................80
North Oaks ............................................................................................................................84
North 85
St. Panl...................................................................................................................................85
Roseville .................................................................................................................................87
Saint Anthony ........................................................................................................................89
Shoreview...............................................................................................................................91
Vadnais Heights ....................................................................................................................93
White Bear Lake ...................................................................................................................95
White Bear Township ...........................................................................................................98
V. FEDERAL AND STATE SUPPORT 99
VI. SPECIAL CONSIDERATIONS - GENERAL 102
COMMUNITY WATCH ......................................................................................................102
TRANSPORTATION DEPENDENT POPULATIONS .................................................102
INDIVIDUALS WITH SPECIAL NEEDS AND THE MOBILITY IMPAIRED.............102
HEARING IMPAIRED .......................................................................................................103
NON-ENGLISH SPEAKING PERSONS........................................................................103
RECREATIONAL AREAS................................................................................................103
BOATERS ...........................................................................................................................103
PARKS/CAMPGROUNDS ...............................................................................................104
MAJOR EMPLOyERS......................................................................................................104
SPECIAL FACILITIES ......................................................................................................104
APPENDIX A: LEGAL BASIS AND REFERENCES 108
APPENDIX B: COUNTY INCIDENT MANAGER 111
APPENDIX C: RAMSEY COUNTY DIVISION OF EMERGENCY
MANAGEMENT & HOMELAND SECURITY (EMHS) 113
APPENDIX D: ROLES OF THE EMERGENCY MANAGEMENT
COUNCIL 115
APPENDIX E: RESPONSE TO TERRORISM 116
APPENDIX F: HOMELAND SECURITY ADVISORY SYSTEM 118
GLOSSARY OF TERMS 127
EMERGENCY SUPPORT FUNCTIONS
ESF SUMMARY CHART
NOTICE: The Emergency Support Functions, Support and Functional Annexes
indicated below contain information relevant to protecting the public safety. Under
the "Federal Information Security Management Act of 2002" (Title X, Section 1 001,
of Subchapter /I of chapter 35 of title 44, United States Code), this information is
protected and privileged. Duplication is strictly prohibited and knowingly distributing
this information to persons other than those involved in protection of the public
safety (see HSPD-8) is a violation of law.
ii
Revjsion History:
Revision 4 Dated June 2004 First draft of full re-write submitted to HSEM RPC for
comment. Errata documented and draft correction
continues.
Revision 5 Dated December 2004 Completed full re-write of plan for submission to HSEM,
RRC, and Board of Commissioners as required by
revision schedule.
Revision 5 Dated December 2004 Preliminary approval granted on March 2. 2005
Revision 5.1 Dated June 2005 Major typographical errors corrected. Minor substantive
changes made after review by municipalities and
county authorities. Plan ready for adoption by all
parties.
III
(This Page Intentionally Left Blank)
THE BASICPI..AN
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
INTRODUCTION
Ramsey County is the most densely populated county in Minnesota, and
one of the most densely populated counties in the nation. The county is of
course subject to natural disasters such as floods, tornadoes and
blizzards. In addition, major disasters such as train wrecks, plane
crashes, communicable disease outbreaks, explosions, hazardous
materials releases, pipeline leaks, and terrorism or other national security
emergencies pose a real threat to public safety and health. Consequently,
we must maintain a plan that will provide an effective response to
emergencies and disasters. History has proven the need for advanced
planning, organizing and training to minimize the effects of all emergency
and disaster situations, natural or human caused.
PURPOSE
This Ramsey County Emergency Operations Plan (EOP) contains our
process for managing major emergencies that threaten the health, safety,
property and resources of the communities within the county. The plan
also provides information on how the county will manage major
emergencies that threaten county functions, services and operations. The
plan outlines the strategic efforts that are undertaken by each of the
municipalities who adopt this plan. It is intended to be a countywide
document that will provide cohesive, coordinated, and cooperative
interoperability among and between the municipal governments and the
county.
Any municipality that does not choose to adopt this plan as their municipal
Emergency Operations Plan is required to develop their own plan and file
copies of that plan with the Ramsey County Division of Emergency
Management and Homeland Security. Currently, the cities of St. Paul, St.
Anthony, Spring lake Park, and Blain, and the University of Minnesota
maintain separate plans. Statements of acceptance of this plan by the
various municipal governments are attached to this document
This plan identifies departments and individuals within the county
goyernment and the individual municipalities that are directly responsible
for emergency response and critical support services, and provides a
management structure for coordinating and deploying essential resources.
To the extent that this document conflicts with other Ramsey County plans
or protocols, it supercedes such plans or protocols. County departments
are expected to revise individual plans, procedures and protocols to bring
them into compliance with this document.
Ramsey County-Wide Emergenc.v Operations Plan
Revision 5.1, June, 2005
A guiding principle of this plan is that, aside from specific processes
detailed below, all processes, procedures and protocols of the various
municipalities and County agencies governing incident management and
emergency response contained in current plans and doctrine remain in
effect.
Further, nothing in this plan alters or impedes the ability to carry out the
existing authorities of the municipalities and County governmental
agencies to perform their incident management responsibilities under the
law.
We as a county have many capabilities and resources that could be used
in the response to any major disaster. These include facilities, equipment.
personnel, and skills of both government and non-government professions
and groups in Ramsey County. The purpose of this plan is to ensure the
effective, coordinated use of these resources so as to:
. Maximize the protection of life and property in all areas and political
subdivisions in the county, which require assistance with support,
services and resources
. Ensure the continuity of government
. Ensure the safety of the county workforce, those in the county's
care and in county facilities
MISSION
In any emergency situation, Ramsey County's mission is to:
Protect life and safety
Minimize impact to property and the environment
Secure our critical infrastructure and facilities
Resume the regular provision of services to our citizens
General emergency response priorities follow from these goals_ Naturally,
the contextual characteristics of a particular emergency event (such as the
time or day when an incident occurs) may require some adjustments
within the following priority categories:
2
Ramsey County- Wide Emergency Opera/ions Plan
Revision 5.1, June, 2005
SITUATIONS AND ASSUMPTIONS
SITUATION:
Ramsey County is approximately 170.2 square miles in size and is located
in the southeast central "Metropolitan" portion of the State of Minnesota. It
is bordered by Anoka County on the North; Washington County on the
East; the Mississippi River and Dakota County on the South; and
Hennepin County to the West Ramsey County's largest city, St Paul, is
also the State Capitol.
The adjusted 2000 census population of Ramsey County is 511,035. The
largest cities are St Paul (the State Capitol) - population 287,151;
Roseville - population 33,690; and Maplewood - population 34,947.
The county encompasses all of 16 municipalities: Arden Hills, Falcon
Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds
View, New Brighton, North Oaks, North St Paul, Roseville, St Paul,
Shoreview, Vadnais Heights, White Bear Lake, and White Bear Township.
In addition, portions of the cities of Blaine, St Anthony, and Spring Lake
Park are within the county's borders. Those cities and the city of St Paul
maintain separate emergency plans and are not covered by this
document.
There is a highly sophisticated transportation system in place including
nearby Minneapolis - St. Paul International Airport and the St Paul
Downtown Airport (Holman Field), Arntrak passenger rail service, various
railroad freight services, Interstates 94, 694, 494 and 35W and 35E,
various U.S. Highways, and numerous State Highway Routes. There is
also considerable boat and barge traffic on the Mississippi River and the
lakes located within our borders.
Ramsey County is vulnerable to effects of natural disasters such as
severe summer storms, floods, tornadoes, winter storms and fires.
Ramsey County is also vulnerable to a variety of human-caused hazards
such as hazardous materials accidents, major transportation accidents,
nuclear power plant incidents, civil disorders, terrorism, nuclear attack,
acts of war, dam failures, research and development, etc.
The population density of Ramsey County is so great, and the geographic
area small enough, that small-scale events might pose significant risk to
persons and property. The potential scope and impact of these
emergencies may vary from a minor emergency requiring minimum
response to a major emergency which requires maximum response,
depending on time of day, weather conditions, time of year, warning time,
location and the type of emergency or disaster.
3
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
ASSUMPTIONS:
A "public emergency" is described by the County Charter as "a sudden or
unforeseen circumstance in the county affecting life, health, property,
public peace, or public welfare that requires immediate County Board
action." (Charter, Sec. 10.04 C). For the purposes of this plan, the terms
"emergency" and "disaster" reference this definition. A "disaster" is an
emergency that has or will be expected to overwhelm the ability of local
resources and thus requires outside assistance.
The Ramsey County and municipal governments are supported by private
and volunteer organizations and State and Federal agencies having the
capabilities including personnel, equipment and supplies, to minirnize the
loss of lives and property in the event of an emergency or disaster.
Emergencies will require coordination and cooperation among
governmental, private and volunteer organizations in order to protect lives
and property of Ramsey County residents.
The location and extent of some emergencies can be predetermined while
other emergencies may occur with little or no warning at unknown
locations.
Organizations and agencies tasked in this document will respond as
required to fulfill their responsibilities in providing for public safety during
an emergency response and/or recovery operation.
COORDINATING INSTRUCTIONS
1. This plan is effective immediately upon receipt.
2. The Ramsey County Director of Emergency Management and
Homeland Security is responsible for coordinating plan development
and maintenance.
a. Each municipality and the University of Minnesota have appointed
an emergency management program director.
b. The directors of each municipal program, and that of the University
of Minnesota are responsible for maintaining and updating the
sections of this plan that are specific to their individual jurisdiction,
and for providing those updates to RCEMHS.
c. Each municipality that adopts this countywide plan as their local
plan will provide a letter to that effect signed by the Chief
administrative official of that municipality and indicating that the
municipality has formally adopted the plan through the local
procedure as established by law or ordinance.
3. All agencies and organizations involved in the execution of this plan
will be organized, equipped and trained to perform all designated
4
Ramsey County-Wide Emergency Operations Plan
Revision 5.1. June, 2005
responsibilities contained in this plan and its implementing instructions
for both response and recovery operations.
4. All emergency response organizations are responsible for the
development and maintenance of their own internal operating and
notification procedures including needed SOP's and SOG's, resource
lists, and checklists needed to support their operations.
5. Directors and Chiefs of all departments and organizations cited in this
plan are aware and responsible for maintaining current SOPs, &
SOGs, resource lists, training programs, and schedules of training for
department personnel and should assign roles "3 deep" to enable 24/7
operations.
6. All organizations are responsible for filling any important vacancies;
recalling personnel from leave, if appropriate; and alerting those who
are absent due to other duties or assignments.
7. The "military" time system (24-hour clock) will be used as the standard
for all activities involved with the execution of this plan with the
exception of communications with the public or media, which will
employ the civilian time system.
8. Unless directed otherwise, existing organization/agency
communications systems and/or frequencies will be employed.
9. Unless directed otherwise, the release of information to the public or
media will be handled through the County's Public Information Officer,
using the concepts outlined in Emergency Services Function (ESF) #2.
10. Personnel designated as representatives to the RCEOC will make prior
arrangements to ensure that their families are provided for in the event
of an emergency to ensure a prompt, worry-free response and
subsequent duty.
11. Once the RCEOC and/or any municipal EOC has been activated,
organizational and agency representatives will:
. Initially, check in with the Operations Officer immediately upon
arrival at the EOC for an update on the situation and to confirm
table/telephone assignments.
. Ensure that their organizations/agencies are kept constantly
informed of the situation, including major developments, decisions
and requirements.
. Maintain coordination with other appropriate
organizations/agencies.
. Thoroughly brief incoming relief personnel and inform the
Operations Officer of the changeover prior to departing. The
briefing will include as a minimum, information on what has
happened; problems encountered; actions pending; and, the
5
Ramsey County-Wide Emergency Operations Plan
Revision 5.1. June, 2005
location and phone number of the person being relieved.
12. This Emergency Operations Plan will be exercised at least annually:
. Orientation and table top: November of each year
. Full Scale: May of each year
. Functional (notification and warning): Monthly
. Functional: Notification of key personnel: Each Sunday at 1300.
. Should an actual emergency or disaster occur, the full-scale
exercise may be cancelled. Every effort will be made to ensure that
the County will participate in a regional exercise each year, and that
may cause adjustments to this schedule.
. Individual municipalities may choose to exercise all or part of the
plan at their own discretion. Schedules of municipal exercises are
available from the municipal emergency management directors.
PRIORITIES
Areas that will be targeted for early utility and other service restoration are:
1. Areas used by dependent populations
(Nursing homes, childcare facilities, schools and offices, routes of
egress and ingress, animal resources, shelter and relocation
venues.)
2. Infrastructure critical to health and safety
(Emergency communications, law enforcement, fire suppression
and protection, medical facilities, energy systems, sites containing
potential hazards, utilities, food supplies, etc).
3. Infrastructure that sustains the emergency response
(Computer, Internet, data and voice telecommunications systems,
transportation systems, etc.)
4. Governmental administrative buildings and other facilities (governmental
and private sector) necessary to protect the economic viability of the
county, municipalities, and our citizens.
6
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
I. . EMERGENCY MANAGEMENT ORGANIZA TtON
CONCEPT OF OPERATIONS
When an emergency has occurred, the municipal government of that
jurisdiction in which it occurs has the primary responsibility to respond to
save lives and property and to recover from the event The County will be
prepared to supplement its emergency resources with those provided by
private organizations and volunteers.
If the capabilities within Ramsey County are exceeded, the County will
request assistance from the State. The Ramsey County Emergency
Operations Center (RCEOC) may submit requests to adjacent or nearby
county jurisdictions such as the Metropolitan Airports Commission, the
Cities of St. Paul and Minneapolis, and Dakota, Hennepin or other
counties in accordance with existing mutual aid agreements or
Memoranda Of Understanding (MOU). Requests for additional State and
Federal support will be requested through the Minnesota Division of
Homeland Security and Emergency Management (HSEM).
All jurisdictions within Ramsey County have adopted the National
Incident Management System (NIMS) as the jurisdiction's "all-hazard"
incident manaoement svstem. NIMS will be implemented through the
Minnesota Incident Management System (MIMS). Depending upon the
situation, the On-Scene Incident Commander may utilize multiple
resources, including existing mutual aid agreements, to obtain what is
needed. Each jurisdiction and agency is required to maintain current
SOG's, procedures, resource lists and checklists as needed to support
response operations.
All municipal fire services have mutual aid agreements andlor MOU's
covering automatic and requested assistance for fires and specialized
response and rescue. MOU's and mutual aid agreements are also in
place for all municipal law enforcement agencies and the Ramsey
County Sheriff's Office. Where requests for resource assistance are
received from another jurisdiction outside of Ramsey County or are
beyond existing mutual aid agreements or MOUs, the granting of the
requests and the quantities provided will be at the direction of the
CoLinty Manager.
For emergency planning purposes, certain areas surrounding an
incident or a fixed facility incident will be divided into sub-areas (sectors
or cold, warm and hot zones) so that priority of the response effort can
be directed toward those closest to the incident.
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
All personnel involved in emergency response and recovery activities will
use a continuously implemented quality improvement process consisting
of the following principles until the action, incident or situation has been
resolved.
. Acquire accurate information
. Determine and review options.
. Make decisions.
. Coordinate and implement decisions.
. Monitor the results.
. Assess results; report or adopt a different option, if necessary.
EMERGENCY MANAGEMENT & HOMELAND SECURITY PERSONNEL
County Staff:
Office location: 50 Kellogg Blvd. West, St. Paul, MN 55102 (651) 266-1020
Web site: http://www.co.ramsey.mn.us/emergencyservices
Director: Judson M. Freed
Emergency Management Coordinator - East Side: William B. Hughes
Emergency Management Coordinator - West Side: Krysta L. Reuter
Emergency Management Coordinator - UASI Project: vacant
Warning and Notification
The PSAP's (identified herein) and the RCEMHS are authorized to request
activation of the Emergency Alert System (EAS). Such activation is by contacting
the State Duty Officer or by direct contact to the National Weather Service. For
non-EAS andlor non-weather related events, radio and telephone
communications will be used to notify affected and threatened agencies and
jurisdictions.
9
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Municipal Emergency Management Agencies:
Each municipality within the county has an official appointed as Emergency
Management Director and who is responsible for ensuring that all required
planning, mitigation, response, and recovery efforts are carried out in compliance
with Title III of the Superfund Amendments and Reauthorization Act and other
applicable laws and standards for coordinating and maintaining local plans. The
municipal Emergency Management Director is responsible for making
determinations necessary to implement this Emergency Operations Plan and
associated SOP's and SOG's for the municipality. The persons assigned as
emergency management directors for the municipalities are:
Municipalities marked with an asterisk (*) maintain their own Emergency
Operations Plans, but interact with Ramsey County on emergency events.
Arden Hills:
Tom Moore, Director;
Jim Perron, Superintendent
City of Arden Hills Operations and
Maintenance
1450 W. Hwy. 96
Arden Hills, 55112
[I
Falcon HeiQhts:
Excised
Heather Worthington, City
Administrator
2077 W. Larpenteur Avenue
Falcon Heiqhts, 55113
D Excised
Lauderdale
James Bownik
1891 Walnut St.
Lauderdale, MN, 55113
[I Excised
Maplewood:
Chief Steve Lukin
Robert Dollerschell, Deputy
Director
Maplewood Fire Department Fire
Station 2
Blaine: *
Kerry Fenner, CaptainlEM
Director
Blaine Police Department
to80! Town Square Drive NE
I D E,o,"" I
Gem Lake:
Paul Emeott, Mayor
3960 Scheuneman Road
Excised
Little Canada:
Donald Smiley, Emergency
Management Director
515 E. Little Canada Road
U r."n"rl" !'i!'i117
Fxclsecl
Mounds View:
Michael Sommer, Police
ChieflEmergency Services
Director
Mounds View Police Department
2401 County Road 10
10
Ramsey County-Wide Emergency Operations Plan
1955 Clarence Street
Ma lewood 55109
Excised
New Briqhton:
Robert Jacobson, Director
New Brighton Department of
Public Safety
785 Old Hwy 8 NW
O' :... ~~..~
Fxcisell
North St. Paul:
Dave Zick, Coordinator
2526 E. 7th Avenue E.
North St. Paul. 55109
o Fxcisell
Sprinq lake Park: *
Revision 5.1, June, 2005
Fxciseo
North Oaks:
James Daly, Emergency
Manager
100 Village Center Drive
Uh ()"k" ~~1?7
FXClseo
Roseville:
Lt. Rick Mathwig
Roseville Police Department
2660 Civic Center Drive
Roseville, 55113
Phone: 651-792-7203
Sgt. Randy W. Johnson
U"Vill" Polir." O"o"rtm"T
FXClseo
St. Anthonv: *
Don Krueger, District Fire Chief
Spring Lake Park Fire Dept.
1710 County Highway 10
tTrI I ~Ir"" D....r~ t:::t:::A'l,)
FXClseo
St. Paul: *
o
Tim Butler, Emergency
Preparedness Coordinator
100 E. 11th Street
St. Paul, MN 55101
Fxciseci
John Malenick, Fire Chief
St. Anthony Fire Department
3505 Silver Lake Road NE
L1nthr-.n" J;J;A1A
Fxciseo
John Ohl, Police Chief
St. Anthony Police Department
3301 Silver Lake Road NE
St. Anthony, 55418
Fxciseo
Shoreview:
Walter L. Johnson, Director
Shoreview Emergency
Management
4600 N. Victoria Street
Exciseo
11
Rams~ COlmty-Wide EmergenGY Operations Plan
University of Minnesota: *
Terry Cook, Director
Department of Emergency
Management
2221 University Ave. SE
Suite 140
unp.rmOliS ",,414
Exciseo
White Bear lake:
Chief Tim Vadnais Director
White Bear Lake Fire Department
4701 Highway 61 White Bear
Lake,55110
D Fxciserl
Captain H. W. Schmahl, Jr.
Support Services Division
White Bear Lake Police
Department
D Fxe:iserl
Vadnais Heiqhts:
Edward J. Leier, Director
800 County Road E East
Vadnais Heights, 55127
Exciseo
White Bear Twp:
Bill LaBore, Public Works
Director
1281 Hammond Road White
Bear Township, 55110
Fxciserl
12
Revision 5./, June, 2005
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOP UTILIZATION MODES
We recognize that not all situations rise to a level that requires the use of
all aspects of this plan, but that all such situations will require careful
scrutiny. The County Manager, the Director of EMHS, the County Sheriff
or the Director of SPRCDPH can implement this Plan. We have
established the following guides for determining the county's response
and aid. For the most part, these guides correspond to the appropriate
RCEOC activation modes.
Alert: An actual or threatened event that may have an adverse impact on
any portion of local or county government, but does not require any
specific response beyond that which is normally available. EMHS and
affected departments will be aware of the situation and begin to cope
with it, but no specific portion of this EOP is utilized, and the EOC is
unlikely to by opened.
Stand-by: An actual or threatened event that may require some
assistance from resources beyond what is normally available to an
individual agency or a local unit of government. Single or multiple
aspects of this plan will be used as needed. The Ramsey County
Emergency Operations Center (RCEOC) will be placed in Stand-by
mode. Affected municipal EOC(s) will be placed in Stand-by mode.
Partial utilization: An actual or threatened event that requires command
and control resources be applied to the issue, but does not require a
complete mobilization of all resources. The County Manager and all
or some of the Emergency Operations Team will be notified and may
need to respond. The RCEOC and affected municipal EOC(s) will be
partially or fully activated.
Full utilization: An actual or threatened event that requires that the full
resources of the County be applied to the response and recovery
efforts. The full Emergency Operations Team will be activated and
the RCEOC and affected municipal EOC(s) will be partially or fully
activated with complete staffing and all needed resources are
mobilized.
The incidents or occurrences that can be associated with these
levels of activations are:
18
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June. 2005
Level 1 : Unusual Occurrence/lnformational Alert
An event has occurred (or may occur) that is outside of the normal
operations of a county department or a municipal jurisdiction and which
warrants administrative notification.
Examples include changes in the 'Terror Alert" level status; workplace
violence; tornado or severe storm warnings, etc. These might be
"information alerts" rather than events that require a physical response.
The general guideline here is that the situation will typically be
informational or a warning, or it will be confined to affecting county
controlled operations only. Also, we must remember that what appears to
be a "small incident" may have great consequences later.
ACTIONS:
o EMHS Duty Officer should be notified as soon as practicable
o The EMHS Duty Officer will place the RCEOC into the ALERT
or other activation mode as appropriate and will notify all
municipal Emergency Managers.
o Oepartments/agencies should disseminate or act on information
based on their normal internal procedures.
o Oepartments/agencies directly affected by or experiencing the
problem should begin activities to limit the scope of impact.
These actions are deliberately vague because this level includes so
many possibilities. This level of incident does not typically pose an
ongoing threat to lives or property, so routine actions are followed
and EMHS would go to ALERT or STANDBY status.
NOTE: An exception would be a national security or terrorism alert, such
as an increase in the Terror Threat level to "red." In that case, the
county and the municipalities might go to a full activation of the
RCEOC and take other security steps even if no overt event has yet
occurred.
Level 2: Local Incident
One or more municipalities may experience an event that requires them to
declare an emergency that affects their community but that may not result
in a countywide state of emergency. The municipality may choose to
activate its EOC at any point. If the EOC is activated, the municipality will
notify the EMHS Outy Officer immediately. EMHS is responsible for
19
Ramsry County-Wide Emergency Operations Plan
Rel'ision 5.1. June, 2005
assisting the municipality in securing whatever resources and aid they
need.
Similarly, a problem originating in a single county department, might in
actuality pose a threat to the ability of the county to offer services.
Remember, these are events that may not be disastrous yet but which
pose the threat to become so.
Examples of these incidents include smaller hazardous materials spills,
bomb threats, suspicious activities or situations such as "white powders"
etc. county (EMHS) assets will respond to the scene andlor gather more
information.
If incident results in large area evacuations or is confirmed to be an
intentional or terrorist act, the incident would elevate to Level 3.
ACTIONS:
Municipalities will establish and maintain Incident Command at the scene.
They may choose to open their EOC's.
o Countylmunicipal departments should activate their crisis
management plans
o The EMHS Duty Officer should be notified as soon as
practicable.
o There would be PARTIAL or FULL utilization of this EOP
o The EMHS Duty Officer will place the RCEOC on STAND-BY or
other activation mode as appropriate.
o Not all Level 2 incidents will require action by the County
Manager or others, however the EMHS Duty officer will notify
the County Manager and provide on going updates.
o The County Manager may decide to activate the Emergency
Operations Team or the EOC facility at hislher discretion.
Level 3 - Municipal Emergency
If events occur that actually or threaten to overwhelm the ability of a
municipality to provide services, that municipality may decide to activate
its full emergency operations plan andlor declare a state of emergency
within the community. Each municipality maintains its own procedures for
the formal declaration of emergency affecting the jurisdiction.
Ramsey County will offer all available and practicable assistance to the
affected community, including equipment and expertise. We recognize
that an emergency in a single community may not compromise the ability
20
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
of the county to provide services elsewhere, and the county itself may not
seek to declare an emergency. We recognize our role in this case to
support the community and facilitate their activities geared to reducing the
impact to the extent we are able.
ACTIONS
o Municipality will establish and maintain incident command at the
scene and the local EOC. Internal notifications should take
place as specified in the affected community's emergency
operations plans. The affected municipality may choose to
declare a local state of emergency at their discretion. The local
Emergency Management Director maintains SOP's for this
purpose.
o These situations may require assistance from external
organizations. The municipality will notify the EMHS Duty Officer
as soon as practicable. EMHS will respond to the scene or EOC
and gather intelligence from responding municipal andlor county
agencies and notify the County Manager, andlor Public Health
and the Sheriff.
o EMHS evaluates the scope of the incident, coordinates
essential services, and provides emergency information.
o There would be PARTIAL or FULL utilization of this EOP
o Depending on the nature of the emergency, the County
Manager, Director of Public Health, or the Sheriff may decide to
request notification of the Ramsey County Emergency
Management Council and activation of the RCEOC.
Level 4 - Countywide Emergency
A disaster involving one or more communities within the county, or any
situation that will exhaust the ability of the county to provide services will
result in the need for a formal declaration of a state of emergency. The
main criteria is that all available local resources have been utilized to the
best of our ability, and there will be a need for outside assistance
This could be a significant national or international event, large-scale civil
unrest; results of a tornado; major community emergencies, events that
might result in the need to evacuate large areas of one or more
communities, andlor events that otherwise threaten to compromise the
continuity of governmental functions.
Normal governmental operations may be suspended. The effects of this
emergency are wide-ranging and complex. A timely resolution of disaster
conditions requires countywide cooperation and extensive coordination
with external agencies and jurisdictions.
21
Ramsey County-Wide Emergency Operations Plan
Revision 5./, June, 2005
ACTIONS
o Individual Municipalities will establish and maintain Incident
Command and activate their local EOC's and applicable local
plans. Affected municipalities may choose to declare a local
state of emergency at their discretion. The local Emergency
Management Director maintains SOP's for this purpose.
o Notify the EMHS and State Duty Officer as soon as possible.
o This Emergency Operations Plan is automatically in FULL
utilization.
o All municipal EOC's will be fully activated and municipal
Emergency Operations Team members will be required to
report to their respective EOC. All municipal departments may
be engaged in the community's response.
o The RCEOC will be fully activated and county Emeroency
Operations Team members will be required to report to the
RCEOC. All county departments may be engaged in the
county's response.
o The county Board will be notified and, as necessary, consider
the need for an emergency meeting andlor the declaration of a
state of emergency
o These situations are usually time-sensitive. We recognize that
county involvement cannot wait until so many people have been
notified and have reported in to work. In that event, the Sheriff
and the Director of EMHS (or their designees) will begin
whatever processes are necessary to offer and provide
assistance.
o The County Manager will assume the role of Incident Manager
for the county's activities as soon as practicable, or will delegate
this responsibility as slhe sees fit.
o As necessary, the County Manager, the Director of Public
Health, the Sheriff, or the Director of Emergency Management
and Homeland Security will ask the Chair of the County Board
to declare an emergency as authorized by section 5.10.18 of the
Administrative Code (Source: Resolutions #86-180, passed
March 24,1986 and #81-897, passed November 2,1981.)
These emergency levels are guidelines only, and are intended to assist in
classifying the situation and providing for the administrative response. The
designated level may change as emergency conditions intensify or ease.
22
Ramsey County-Wide Emergency Operations Plan
Revision 5.J. June, 2005
:> Important Reminders
" The Director of Emergency Management and Homeland
Security initially designates the level of emergency in
consultation with the local Incident Commander and
communicates this to the County Manager.
" The County Manager may modify this designation as
appropriate.
" An incident's assigned level may change as emergency
conditions ease or intensify.
" The affected community(s) remains in operational control of
their respective jurisdiction. Our resources will work under
Unified Command and remain under county command.
OVERALL COMPOSITION
Ramsey County: During a declared Countywide State of Emergency,
Ramsey County's overall emergency organization will be comprised of all
officers and employees of the county, volunteer forces registered to aid
the county, and all groups, organizations and persons who may by
agreement or operation of law be charged with duties incident to the
protection of life andlor property in Ramsey County during such
emergency.
The Ramsey County Division of Emergency Management and Homeland
Security (EMHS) will exercise this emergency management organization
in whole or in part at least once each year.
Municipalities: During a locally declared State of Emergency, the
affected municipality's overall emergency organization will be comprised
of all officers and employees of the municipality, volunteer forces
registered to aid the municipality, and all groups, organizations and
persons who may by agreement or operation of law be charged with
duties incident to the protection of life andlor property in the affected
municipality during such emergency.
The municipal Emergency Management Director will participate in
exercises of this emergency management organization in whole or in part
at least once each year.
23
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June. 2005
EMERGENCY MANAGEMENT COUNCIL (EMC)
The EMC is intended to provide review of countywide planning efforts in
order to ensure and require unity of purpose. This includes conducting
reviews of, and recommending to the Board of Commissioners approval of
the county Emergency Operations Plan (EOP) as developed by the
Division of Emergency Management and Homeland Security, and such
other emergency preparedness, response, recovery and mitigation plans
developed by EMHS.
Further, the EMC is charged with reviewing county resolutions and codes
affecting emergency management issues and recommending changes as
needed. The Ramsey County Emergency Management Council (EMC)
consists of the following:
. The County Manager, who shall be chair
. The Ramsey County Sheriff
. The Ramsey County Attorney
. The Director of Emergency Management and Homeland
Security
. The Director of the St. PaullRamsey County Department of
Public Health
. The Director of Public Works
. The Director of Property Management
. One Ramsey County-based community
management director, chosen by the county's
managers (chosen for one year, every year)
emergency
emergency
. One representative chosen by the Ramsey County Fire Chiefs'
Association
. One representative chosen by the Ramsey County Police
Chiefs' Association
The following shall be ex-officio members of the council and shall be without
vote:
. Director of Human Resources
. The Director of Community Human Services
. The Ramsey County Medical Examiner
. Public Information Officer
. The Director of Community Corrections
24
Ramsey County-Wide Emergency Operations Plan
Ro'ision 5.l. June, 2005
. One representative of the St. Paul chapter of the American Red
Cross
. One representative of the Salvation Army
. The Director of Emergency Management for the City of St. Paul
. Such other ex-officio nonvoting members appointed by the Chair
of the council, as appropriate
Details of the role of the EMC are found in Appendix D of this plan.
EMHS DUTY OFFICER
Ramsey County EMHS maintains a 24-hour, 7 day per week duty officer.
The State of Minnesota, the County Warning Point and all county
departments, as well as all municipalities within the county have
procedures in place to notify the EMHS Duty Officer if needed.
ASSISTING AGENCIES
State Organizations/Agencies
The State government is responsible for providing resources to support
community response, and for some emergencies, performing technical
response functions on behalf of the communities.
1. Minnesota Homeland Security Emergency Management (HSEM)
a. Activates and manages the State Emergency Operations Center
(SEOC).
b. Coordinates State resources.
c. Controls access of air and rail traffic.
d. Assists County and other State agencies in coordination of
protective actions
e. Requests and coordinates federal assistance agencies and
programs
2. Minnesota Pollution Control Agency
a. Provides personnel, equipment and materials to participate
directly in the mitigation activities and debris management.
b. Depending upon emergency recommends or directs protective
actions.
25
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June. 2005
c. Performs environmental monitoring and sampling.
d. Provides technical assessment and advice.
3. Minnesota State Patrol
a. Provides a representative to the State EOC (SEOC) andlor the
RCEOC as requested.
b. Assists in route alerting
c. Provides aircraft, as needed.
d. Assists in selecting primary and alternate evacuation routes.
e. Assists in staffing and providing equipment for access control
points.
6) Assists in providing security for evacuated area.
7) Assists in staffing traffic control points during evacuations and
for reentry of the public.
4. Minnesota Department of Transportation (MnDOT)
a. Provides a representative to the SEOC andlor RCEOC as
requested.
b. Provides traffic and access control equipment.
c. Ensures State roads are clear of snow and debris.
d. Assists in impediment removal.
5. Minnesota Department of Natural Resources (DNR)
a. Notifies State parks and boaters of protective actions.
b. Provides incident command for forest, field or swamp fires.
c. Assists in notification and evacuation of waterways.
6. Minnesota National Guard (request from Mayor of St. Paul for St. Paul
specific call-outs. Request comes from the Sheriff for all other
jurisdictions)
a. Assists with access control and security for evacuated areas
b. Transports emergency supplies
c. Provides damage assessment assistance for public property
d. Provides other resources and support as requested within its
capabilities and as authorized by law.
26
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Federal Organizations/Agencies
The Federal Government is responsible for providing both technical and
operational support to the communities throughout the State. Details of
federal agency roles are found in the National Response Plan. The key
agencies of the Federal response are identified, along with their respective
response functions.
1. 55th Civil Support Team - Weapons of Mass Destruction Unit
a. Provides support to county and local incident commanders
regarding suspected chemical, biological, radiological, nuclear,
and explosive (CBRNE) weapons of mass destruction
b. Provides assessment and emergency response assistance on
CBRNE issues to local incident commanders.
2. Department of Homeland Security (DHS)/Federal Emergency
Management Agency (FEMA)
a. Coordinates overall Federal response
b. Provides Federal resources and assistance to State and County
governments.
c. Ensures Federal support exists for recovery operations.
3. U.S. Coast Guard
a. Provides On-Scene Coordinators for transportation and
fixed facility HAZMAT incidents, as required.
b. Provides for notification and evacuation of
waterways during emergency situations.
c. Provides resources and support as requested
within its capabilities and as permitted by law.
4. FBI
a. Lead law enforcement and investigative agency for terrorist
events or other situations which constitute a violation or
possible violation of federal law
b. Typically the lead federal agency on the ground
5. NTSB
a. Lead federal agency for the investigation of incidents
involving air and rail carriers.
27
Ramsey County- Wide Emergency Operations Plan
Revision 5.1. June, 2005
PLAN REVIEW and CORRECTIVE ACTIONS
The Ramsey County Emergency Operations Plan will be reviewed at least
once every year, on or before November 15. The Ramsey County Director
of Emergency Management will be responsible for coordinating plan
development and maintenance.
Review of the plan consists of evaluating the need for changes in the
document itself; development of new policies, procedures; ordinances
etc.; and changes to the structure of the county Government. To ensure
that the review reflects the needs of the entire county, the Ramsey County
Emergency Management Council (EM C) will conduct the formal review.
The Director of Emergency Management and Homeland Security is
responsible for ensuring that this plan is maintained and updated
regularly.
To ensure the effective implementation of the Emergency Operations
Plan, the Director of Emergency Management will be responsible for
conducting any training or exercises necessary to determine the
effectiveness and sustainability of the plan.
In compliance with Minnesota HSEM policy, the county will conduct
training or exercises in the Four-Year Planning/Exercise Cycle. The cycle
is addressed below.
Year One
. Functional or full-scale exercise
. EMC and Board of County Commissioners review and adoption
. Individual Municipal City Council review and adoption
Year Two
. Functional or full-scale exercise
. RRCIPACICAER Group/Local review
Year Three
. Functional or full-scale exercise
. PeerlPublic or other review
Year Four
. Functional or full-scale exercise
. HSEM Regional Coordinator review
28
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
ILtNCIE)EI\n:MANjt,GEMENT
During emergencies the local jurisdiction and Ramsey County will utilize
the National Incident Management (NIMS) System officially adopted by
the State (Minnesota Incident Management System or MIMS). County
government will not supercede the roles of the local incident commanders
of the municipalities and jurisdictions within the county. Nothing within this
section shall contravene the authority or responsibility of the Board of
County Commissioners as overall political authority for county
government, or the municipal local officials' overall political authority for
the municipalities (See Ramsey County Board Resolution 2005-141 -
April 5, 2005).
There must be a local Incident Manager charged with making immediate
decisions and taking the lead role in the jurisdiction's response and
recovery efforts during the emergency situation. When county resources
are requested, there must also be a county Incident Manager charged with
making immediate decisions and taking the lead role in the county's
response and recovery efforts. As the situation evolves from an immediate
threat to life and safety into the need to implement this plan, recover,
restore and return to normal, the role of the Incident Managers will change
- therefore, the individual serving in the capacity of Incident Manager may
also need to change.
OVERALL NIMS OBJECTIVES:
. Enhance an existing system that works well every day
. Acknowledge the potential for terrorism in CBRN incidents and
assign specific roles and responsibilities for primary agencies.
. Comply with federal requirements
. Enhance interagency communication and decision-making
. Provide for a joint after-action review to constantly improve process
INITIAL INCIDENT MANAGEMENT
The sudden and unexpected nature of most emergencies results in some
predictable response patterns. The "public safety" agencies - law
enforcement, fire, EMS, emergency management - are staffed, trained,
and prepared to respond to situations on very short notice. Thus, at the
municipal level, local authorities will establish the incident command at the
scene.
29
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Mmieipal Emergency
Maoa""
Operations
Group
Finance Group
Off.,Site
-
.j,
l'
1
~-----------------------------~~
On-Scene
Incident Corrmander
1
1
1
1
1
1
1
'"
On-Scene
Opetations Section
On&ene
Planning Section
On-Scane
logistics Section
On-&ene
Finance Section
Staffed by !he ranki~ officer of each
primary agency responding_
Joint after-actionreviewwiU be
conducted by a panelled by
RCEfv1-iS and made up of the
agerries involved for major incidents
or wren requested by any
participating ageocy_
Municipal M.midpa! Municipal Oher Mmicipal &
law Enforcement Agency FrreDepartrrent EMS County Agencies
/ .----..... , - , / - ,
I \ , \ I \
1 I I I 1
I
1 Cr1me Scene 1 1 1
1 Site Security 1 1 FireSuppressiOll Triage 1
Investigation 1
1 1 1 I 1
1 1 1 I 1
1 1 I 1 I
Evidence I Patient Care &
1 T raffle Controll Search & Rescue 1 1
Preservation 1 I Trnmport I
1 I I
1 1 I
I I
1 1 I I
1 Perimeter Control Crowd Controll I """""'& I
1 CBRNE Control I
I 1 1 1
1 _1& 1 I 1 I
1 CI3RI'E 1 I 1 1
1 A==nenl & Evacuation 1 1 Decontamination 1 I
1 Oxxdination 1 1 1
Investigation J
J 1 \ / I
(terrorism) , \
I J -'-R-re-serVice~re- / , - 'EMs-cOre- /
Waterway I
J Enforcement I Competendes Compeleocies
\
, (Sheriff) , /
- GwEn~-cOi-eCOmr;;tendeS Incident Command Structure
On-Scene
30
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
GENERAL DUTIES OF INCIDENT COMMAND STAFF FUNCTIONS
Source: United States Department of Home/and Security - Federa/ Emergency
Management Agency
Comments:
For all incidents, a command team comprised of the incident commander, appropriate command
and general staff personnel is assigned. (Sources: FIRESCOPE and NIMS)
Incident Commander (IC)/Unified Command (UC):
The Incident Commander's responsibility is the overall management of the incident (to which it is
assigned). On most incidents, the command activity is carried out by a single Incident
Commander. Complex or multi-jurisdictional/multi-agency incidents may require several leaders
and subject matter experts to work together on the command functions. This is the Unified
Command (UC). The Incident Commander is selected by qualifications and experience. The
Incident Commander may have a deputy, who may be from the same agency, or from an
assisting agency. Deputies may also be used at section and branch levels of the ICS
organization. Deputies must have the same qualifications as the person for whom they work, as
they must be ready to take over that position at any time. Depending on the extent of the Incident
Management team needed, this area of management may also have under its purview an
Information Officer, Liaison Officer, Agency Representative(s), and Safety Officer.
Public Information Officer (PIO)
Each agency and jurisdiction will designate a Public Information Officer (PIO). The PIO is
responsible for interfacing with the public and media and/or with other agencies with incident-
related information requirements. The PIO develops accurate and complete information on the
incident's cause, size, and current situation; resources committed; and other matters of general
interest for both internal and external consumption. The PIO may also perform a key public
information-monitoring role. Whether the command structure is single or unified, only one incident
PIO should be designated. Assistants may be assigned from other agencies or departments
involved. The IC must approve the release of all incident-related information.
Liaison Officer (LNO)
The LNO is the point of contact for representatives of other governmental agencies,
nongovernmental organizations, and/or private entities. In either a single or UC structure,
representatives from assisting or cooperating agencies and organizations coordinate through the
LNO. Agency and/or organizational representatives assigned to an incident must have the
authority to speak for their parent agencies and/or organizations on all matters, following
appropriate consultations with their agency leadership. Assistants and personnel from other
agencies or organizations (public or private) involved in incident management activities may be
assigned to the LNO to facilitate coordination.
Safety Officer (SO)
The SO monitors incident operations and advises the IC on all matters relating to operational
safetv. includina the health and safetv of emeroencv resoonder oersonneL The ultimate
31
Ramsey County-Wide Emergency Operations Plan
Revision 5.1. June, 2005
responsibility for the safe conduct of incident management operations rests with the IC or UC and
supervisors at all levels of incident management. The SO is, in turn, responsible to the IC for the
set of systems and procedures necessary to ensure ongoing assessment of hazardous
environments, coordination of multi-agency safety efforts, and implementation of measures to
promote emergency responder safety, as well as the general safety of incident operations. The
SO has emergency authority to stop and/or prevent unsafe acts during incident operations. In a
UC structure, a single SO should be designated, in spite of the fact that multiple jurisdictions
and/or functional agencies may be involved. Assistants may be required and may be assigned
from other agencies or departments constituting the UC. The SO, Operations Section Chief, and
Planning Section Chief must coordinate closely regarding operational safety and emergency
responder health and safety issues. The SO must also ensure the coordination of safety
management functions and issues across jurisdictions, across functional agencies, and with
private-sector and nongovernmental organizations. It is important to note that the agencies,
organizations, or jurisdictions that contribute to joint safety management efforts do not lose their
individual identities or responsibility for their own programs. policies. and personnel. Rather, each
entity contributes to the overall effort to protect all responder personnel involved in incident
operations.
Operations Section Chief:
The Operations Section Chief. a member of the General Staff, is responsible for the management
of all operations directly applicable to the primary mission. The Operations Chief activates and
supervises organization elements in accordance with the Incident Action Plan and directs its
execution. The Operations Chief also directs the preparation of unit operational plans; requests or
releases resources; makes expedient changes to the Incident Action Plan as necessary; and
reports such to the Incident Commander. Depending on the extent of the Incident Management
team needed, this area of management may also have under its purview a Branch Director,
Division/Group Supervisor, Strike Teamffask Force Leader, Single Resource Coordinator, and
Staging Area Manager.
Command Staff
Planning Section Chief:
The Planning Section Chief is responsible for the collection, evaluation. dissemination, and use of
information about the development of the incident and status of resources. Information is needed
to: 1) understand the current situation, 2) predict probable course of incident events, and 3)
prepare alternative strategies and control operations for the incident. This section serves as the
Incident Commander's "clearing house" for information. The Section Chiefs goal is to plan ahead
of current events and to identify the need for resources before they are needed. Depending on
the extent of the Incident Management team needed, this area of management may also have
under its purview a Resources Unit Leader, Situation Unit Leader, Documentation Unit Leader,
Demobilization Unit Leader, and Technical Specialists.
Logistics Section Chief:
The Logistics Section Chief is responsible for providing facilities, services, and material in support
of the incident, and is accountable for all personnel working in the hazard zone of the incident.
The Section Chief participates in development and implementation of the Incident Action Plan
and activates and supervises the Branches and Units within the Logistics Section. Depending on
the extent of the Incident Management team needed, this area of management may also have
under its purview a Service Branch Director, Support Branch Director, Facilities Unit Leader, and
Ground Support Unit Leader.
32
Ramsey County- Wide Emergency Operations Plan
Revision 5_1, June, 2005
Finance/Administration Section Chief:
The Finance/Administration Section Chief is responsible for all financial, administrative, and cost
analysis aspects of the incident and for supervising members of the Finance/Administration
section. Depending on the extent of the Incident Management team needed, this area of
management may also have under its purview a Time Unit Leader. Procurement Unit Leader,
Compensation/Claims Unit Leader, and Cost Unit Leader. (Source: FIRESCOPE, California Department
of Emergency Services, 2001)
On-scene incident management I On Scene Incident Commander
The local jurisdiction immediately involved in the response will
establish on-scene command immediately upon arrival. In most
cases, the On Scene Commander will be the senior fire officer. In law
enforcement specific situations, the senior law enforcement officer will be
the On Scene Commander. County personnel will interface with this On
Scene Commander. Personnel will only respond to scenes when
requested or dispatched.
General On-Scene Incident Management Procedures
. Incident Commander (and/or Unified Command structure) will develop
Incident Action Plans (lAP) for each incident and update them as the
incident evolves. Operational periods will depend on the incident type,
but will be no longer than 12 hours.
. All responders, regardless of agency affiliation, report in to receive an
assignment in accordance with procedures established by the IC.
. Response operations are directed and coordinated as outlined in the
lAP.
. Each individual involved in incident operations is assigned to only one
supervisor.
. Supervisors adequately supervise and control their subordinates.
. Supervisors communicate with and manage all resources under their
supervision.
. Supervisors record and report resource status changes to Operations
as they occur.
Incident Response Matrix
Under this matrix, some incident types will be managed by a unified
command based on size andlor complexity, and may include more than
one primary agency. NIMS also provides agencies the authority to direct
operations related to their core competencies at incidents, which includes
giving tactical direction to other agencies performing operations within that
competency.
33
Rar.nsey County-Wide Emergency Operations Plan
Revision 5.1. June, 2005
For example, Fire Department core competencies include:
. Fire suppression
. Hazardous Materials (HazMat) Response and Assessment
. Search and rescue
. Chemical, Biological, Radiological or Nuclear (CBRN)/Haz-Mat life
safety
. Chemical, Biological, Radiological or Nuclear (CBRN)/Haz-Mat
mass decontamination
. CBRN assessment
Law Enforcement core competencies include:
. Crime scene investigation
. Evidence preservation
. Perimeter control, site management and security
. Crowd control
. Traffic control
. CBRNE/Haz-Mat assessment (Sheriffs WMD Unit)
. CBRNE/Haz-Mat investigation into potential criminality or terrorism
= Evacuation
. Water search and rescue
Single Command
The vast majority of incidents are handled from on-scene "command
posts" and do not require the full force of governmental agencies'
presence or even their active involvement. Many situations will result in
notification being sent to the EMHS Duty Officer andlor the County
Sheriff's office, and these agencies respond to the scene as needed to
assess, evaluate and offer assistance.
Sample Single Command Malrix
INCIDENT TYPE PRIMARY AGENCY
Auto Extrication Municipal Fire Department
Boat in Distress Ramsey County Sheriff
Municipal Fire Department
Countywide Cyber Incident Ramsey County IS working with
Municipal IS aqencies as needed
Municipal Cyber Incident Municipal IS agencies
Civil Disturbance Municipal Law Enforcement Agency
RamsevCounNSherffi
Confined Space Rescue Municipal Fire Department
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Ramsey County-Wide Emergency Operations Plan
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INCIDENT TYPE PRIMARY AGENCY
Correctional Facility Disturbance Ramsey County Sheriff or Ramsey
Countv-Communitv Corrections
Disease I Epidemic St. Paul Ramsey County
Deoartment of Public Health
Downed Tree Municipal Public Works
(Ramsey County Public Works for
Countv oroo.mil
Elevator Incident or Emergency Municipal Fire Department
Emotionally Disturbed Person Municipal Law Enforcement Agency
Munici~al EMS Anencv
Entrapment I Impalement Municipal Fire Department
Municioal EMS Aaencv
Explosive Device. Bomb Threat Municipal Law Enforcement Agency
State Bomb Souad
Fire Municipal Fire Department
Hostage Incident Municipal Law Enforcement Agency
Sniper Incident Municipal Law Enforcement Agency
Special Event Municipal Law Enforcement Agency
Structural Collapse Municipal Fire Department
Suspicious Package Municipal Law Enforcement Agency
Water lice Rescue Municipal Fire Department
The Planning Section Chief develops the lAP, which is approved by the
IC. The Operations Section Chief directs the tactical implementation of the
lAP. All participants agree on the designation of the Operations Section
Chief.
Life safety operations are the highest priority Incident Objectives and will
be initiated by the first arriving resources capable of performing rescue.
Life safety operations in-progress will not be disrupted or suspended
because of transition of command to other agencies.
Unified Command -
In some circumstances, the severity or complexity of an emergency will
threaten to overwhelm the resources of the initial entity's responders
resulting in requests for additional agencies - possibly including agencies
from multiple jurisdictions. In these cases, the NIMS concept of Unified
Command is utilized.
Responding agencies commanders will co-locate at the Incident
Command Post collocate at the Incident Command Post and
. Assign an Operations Section Chief for each operational period.
. Keep each other informed of specific requirements.
. Develop a consolidated Incident Action Plan (lAP), written or oral,
that is evaluated and updated at regular intervals.
. Establish procedures for joint decision making and documentation
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Ramsey County-Wide Emergency Operations Plan
R<Wision 5.1, June, 2005
Responding agencies have Core Competencies, such as those depicted
in the NIMS Structure diagram above. The agencies representing the
initially affected (or "requesting") municipality have the authority to direct
operations related to their Core Competencies at incidents, including
giving tactical direction by the ranking officer to other agencies performing
operations within that competency
If the initially affected municipality requests resources which that
municipality does not provide on its own (for instance, a state bomb
squad), the ranking officer of that resource has authority to direct
operations related to its Core Competency, including giving tactical
direction by the ranking officer to other agencies performing operations
within that competency.
Sample Unified Command Matrix
INCIDENT TYPE PRIMARY AGENCIES
Aviation Incident Municipal Fire Department
MAC
Municipal Law Enforcement AClencv
Chemical, Biological, Radiological or Municipal Fire Department
Nudear (CBRN) I Haz-Mat Incident State HazMat team
Countywide Public Health Emergency SPRCDPH
MDH
Explosion Municipal Fire Department
Municipal Law Enforcement Agency
State Bomb Sauad
Natural Disaster I Weather Emergency Municipal Fire Department
EMHS
Public Works
MnDOT
Power Outage Municipal Law Enforcement Agency
Public Works
Utility Provider
Rail Incident Municipal Fire Department
Telecommunications Outage Municipal and County IS
Telecommunications Provider
PSAP's
Utility Incident Municipal Fire Department
Water Main Break Municipal Fire Department
Public Works
The Planning Section Chief develops the lAP, which is approved by the
UC. The Operations Section Chief directs the tactical implementation of
the lAP. All participants agree on the designation of the Operations
Section Chief.
EMHS, as the County's Coordinating Agency, will respond to multi-agency
incidents and participate in the Unified Command. EMHS is responsible
for coordinating resources from Emergency Support Function agencies,
relaying situation information to the County's and the affected City's
Emergency Operations Center, and supporting logistics needs.
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Ramsey County-Wide Emergency Operations Plan
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Incident Action Plan (lAP)
An Incident Action Plan (lAP) will be developed for each operational
period of the incident and:
. Includes the overall incident objectives and strategies established by
the IC or UC.
. Adequately addresses the mission and policy needs of each
jurisdictional agency in the case of UC.
. Adequately addresses the interaction between jurisdictions, functional
agencies, and private organizations in the case of UC.
. Addresses tactical objectives and support activities required for each
operational period, generally 12 to 24 hours.
. Contains provisions for continuous incorporation of "lessons learned"
as incident management activities progress.
. Is developed when resources or authorities from multiple agencies
andlor jurisdictions are involved.
. Is developed when the incident will effectively span several operational
periods.
. Is developed when changes in shifts of personnel andlor equipment
are required.
. Is developed when there is a need to document actions and/or
decisions.
Information and Intelligence
The analysis and sharing of information and inteiiigence are important
elements of ICS. In this context, intelligence includes not only national
security or other types of classified information but also other operational
information, such as risk assessments, medical intelligence (i.e.,
surveillance), weather information, geospatial data, structural designs,
toxic contaminant levels, and utilities and public works data, that may
come from a variety of different sources. Traditionally, information and
intelligence functions are located in the Planning Section. However, in
exceptional situations, the Ie may need to assign the information and
intelligence functions to other parts of the ICS organization. In any case,
information and intelligence must be appropriately analyzed and shared
with personnel, designated by the IC, who have proper clearance and a
"need-to-know" to ensure that they support decision-making.
Regardless of how it is organized, the information and intelligence function
is also responsible for developing, conducting, and managing information
related security plans and operations as directed by the IC. These can
include information security and operational security activities, as well as
the complex task of ensuring that sensitive information of all types (e.g.,
classified information, sensitive law enforcement information, proprietary
and personal information, or export-controlled information) is handled in a
way that not only safeguards the information but also ensures that it gets
37
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June. 2005
to those who need access to it so that they can effectively and safely
conduct their missions. The information and intelligence function also has
the responsibility for coordinating information and operational-security
matters with public awareness activities that fall under the responsibility of
the PIO, particularly where such public awareness activities may affect
information or operations security.
Area Command
An Area Command is activated only if necessary, depending on the
complexity of the incident and incident management span-of-control
considerations. The County Incident Manager, an agency administrator or
other public official with jurisdictional responsibility for the incident usually
makes the decision to establish an Area Command.
An Area Command is established either to oversee the management of
multiple incidents that are each being handled by a separate ICS
organization or to oversee the management of a very large incident that
involves multiple ICS organizations, such as would likely be the case for
incidents that are not site specific, geographically dispersed, or evolve
over longer periods of time, (e.g., a bioterrorism event). In this sense, acts
of biological, chemical, radiological, andlor nuclear terrorism represent
particular challenges for the traditionallCS structure and will require
extraordinary coordination between Federal, State, local, tribal, private-
sector, and nongovernmental organizations. Area Command is also used
when there are a number of incidents in the same area and of the same
type, such as two or more hazardous material (HAZMAT) or oil spills, and
fires. These represent incidents that may compete for the same resources.
When incidents do not have similar resource demands, they are usually
handled separately and are coordinated through an Emergency
Operations Center (EOG).
If incidents under the authority of an Area Command are
multijurisdictional, a Unified Area Command is established.
Area Command has the responsibility to:
. set overall incident-related priorities.
. allocate critical resources according to priorities.
. ensure incidents are properly managed.
. ensure incident management objectives are met and do not conflict
with each other or with agency policy.
. identify critical resource needs and report them to EOCs andlor
multiagency coordination entities.
. ensure short-term emergency recovery is coordinated to assist in the
transition to full recovery operations
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Ramsey County Incident Manager
IMPLEMENTATION
Emergencies will be reported to the local Public Safety Answering Point
(PSAP). The PSAP will notify the EMHS Duty Officer and/or the Sheriff.
The EMHS Duty Officer or the Sheriff will make the initial determination to
implement this plan. Formal implementation of the plan simply involves
notifying the County Manager and the Director of Emergency
Management and Homeland Security of the situation. As soon as the
decision is made to contact these persons, this plan is considered to be
implemented.
GENERAL
Initially, Director of EMHS or the County Sheriff (or their designees) will fill
the role of the Incident Manager for the County. This may be limited to
coordination of county-based activities, gathering information and
intelligence, and assessing the situation to determine what level of
activation of the county is needed, and notifying County administrators.
Once he or she is able to reach the scene of an incident or respond to the
RCEOC, the County Manager will be the Incident Manager for the County,
unless and until slhe designates another person to fill this role.
EMHS will assist as possible in these activities and will keep in contact
with the County Manager as he or she establishes the RCEOC and
gathers staff together there. We recognize that organizing the county's
governmental Incident Management System will take time and that the
team members will need information upon which to act. We also recognize
that delaying some urgent actions until the teams can assemble would
unduly jeopardize safety and property.
Thus, the earliest hours of the county's involvement in an event will
typically revolve around activities of the Sheriff's office and the EMHS
staff. In those situations where there is time for deliberate organization
before the event or emergency develops, the county Incident Manager will
be selected by the County Manager based on which agency's field of
expertise best matches the scope of operations needed to successfully
cope with the incident.
LOCAL ANDIOR UNSPECIFIED EVENT: EMHS staff responding to the
scene will serve as a liaison to the On Scene Commander and will initially
be the Incident Manager for county resources working in a Unified
Command Structure.
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Ramsey County-Wide EmergenLY Operations Plan
Incident Interaction Timeline
Revision 5.1, June, 2005
( ... MUI.:rt-AGENCYlNCIOENT OCCURS'" ]
One or more agencl~ M- i1
SpooU baSBU on inci:~r: ~L"... IN!lIM-MSPOtlSE
C-F"j'r;t responders arrive a
~tefle & asseS& an
milliJleill'eufety.
cpefations and sib!j
stabilizalioo ooerations
Inddent Cotnrnand
impJemanted for overall
OO-W:ll incident
management Establi$bes
o . I.!fations sedion.
JlIriiidictim1af agencies
determine if additional
investigation (law
enforcement} Q( other
agency operations are
needed.
If nl!eded, investigational
operations initiated
concunem willi life safety
operations. life safety
oon<:ems :supercede
investigalive conCNn5.
Urn Safety operations are
concluded. Investigative
agencies may exdude
non-essentlai p~&onnef
ftom iOOelent site.
Recoverylrestomtion may
be,gin ccucurrent with
Invesliagtive operations
v.ith the approvai ofllie
inve1>tigatii1g agencies.
Fin<l! nl\/ovety ;;o~leted.
Restoration Df incident
sUe begins or .continues
'^~~-&tI.!<Ip~atfofiS-
demubilil:e. Site may be-
returned to control ot
[ W INCIDENT ENDS H * I
LAW ENFORCEMENT SPECIFIC EVENT: If the emergency is one that
poses an obvious, imminent and credible threat to lives and safety, or is a
criminal matter, the County Sheriff will begin organizing the response
during the initial hours of the event and will assume the County Incident
Manager role under unified command until the County Manager is
available at the scene or the RCEOC. The Sheriff will then be the director
of the Operations Branch of the event.
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
PUBLIC HEALTH SPECIFIC EVENT: In events where there is no
localized point of activity and that are specifically public or environmental
health issues, the Director of the St. Paul Ramsey County Department of
Public Health will assume the role as the County's Incident Manager role
until the County Manager is available at the scene or the RCEOC. The
Director will then be the director of the Operations Branch of the event..
EMERGENCY COMMUNICATIONS
Providers of emergency services and public safety within Ramsey County
utilize multiple means of communicating during emergencies. All services
operate two way radios in either the VHf or UHf frequencies. All PSAP's
have the capability to "cross patch" between the systems in order to
facilitate interoperability of communications.
In addition, many agencies utilize Nextel phones (800 MHz) with two-way
"walkie-talkie" capability. All of the agencies have key personnel with
cellular phones and pagers.
In addition to radio (both UHf and VHf), phones and two-way pagers,
EMHS staff and Public Health emergency staff carry devices for receiving
emails in the field. The EMHS duty officer is available by all of these
means 24 hours a day.
EMERGENCY SITUATIONS INTERNAL TO COUNTY OPERATIONS
The county's EMHS Duty Officer is notified of all situations that
compromise the ability of a county function to provide its service to its
constituents (employees or citizens). EMHS staff will usually serve as the
Incident Manager for small-scale events, or until the arrival of senior
county management.
In the case of technological or utility emergencies, the lead county
department involved (e.g. Data Processingllnformation Services or
Property Management) will serve as county Incident Manager.
COUNTY INICDENT MANAGER ROLES
The County Incident Manager's role is to coordinate the activities of
County personnel and resources being used or requested during an
emergency. In essence, the Incident Manager is the "chairperson" of the
committees and groups put together for the incident. Generally, this role
mimics the normal role of the County Manager, but with an emphasis on
the special needs of emergency situations.
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Ramsey County-Wide Emergency Operations Plan
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The County Manager is the County Incident Manager or will name a
designee as early as is practicable. To accomplish this, helshe will
typically consult with the Emergency Operations Team.
Additionally, the County Incident Manager will select and designate, at
hislher discretion, additional members to the Emergency Operations Team
to advise and assist in the performance of his/her duties. At all times, the
County Incident Manager must communicate fully with the Board of
Commissioners and ensure coordination of the use of resources from the
county and local governments, state and federal agencies, in order to
foster and expedite response and recovery throughout the county.
COUNTY EMERGENCY OPERATIONS TEAM
As incidents evolve, the need to coordinate the county's response
between agencies requires that appropriate staff be assembled. Often, the
team put together for an incident will be small - one or two department
heads affected by the incident, the County Manager and EMHS staff, for
instance.
More severe or widespread incidents require more subject-matter experts.
We recognize that these people need to know in advance that they may
commonly be called on to serve in an emergency. So we have designated
a standing Emergency Operations Team. This group serves as the core of
the Emergency Management Council and as the core of the county's
Emergency Operations Center staff.
The p;imary iDle of this group is simple. Members of the group, Oi the
entire group, will be called on to provide the Incident Manager with
expertise and advice during emergencies. In addition to the County
Manager (as Incident Manager) the team is made up of:
. County Sheriff
. County Attorney
. Director of St. Paul Ramsey County Public Health
. Director of EMHS
. Director of Property Management
. Director of Budgeting and Accounting
. Director of Public Works
. Director of Human Services
. Director of Human Resources
. Director of Data Processingllnformation Services
. Manager, Interoperable Radio System
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Director
Public Works
Director
Property
Management
MUNICIPAL SENIOR OFFICIALS' POLICY GROUPS
Just as there is a need for county government officials to serve in the
leadership role for the County EOC and County decision-making, each
municipality needs to coordinate their individual operations. The individual
municipalities may call their respective groups by various names, but for
the purpose of this document they are generically referred to as "Senior
Officials' Policy Groups." These groups function in the municipal EOC to
provide the command functions necessary to set policy and strategic goals
for the municipal response.
In general, these Senior Officials' Policy Groups consist of (see Section IV
of this plan for each individual municipalities list):
. Mayor
. Deputy or Acting Mayor
. City Manager/Administrator
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Ramsey County~Wide Emergency Operations Plan
Revision 5.1, June, 2005
. City Attorney
. Chief of Police (or representative of law enforcement agency)
. Fire Chief (or representative of the fire service)
. Director of Emergency Management
. Director of Public Works
. Other municipal official as necessary.
RAMSEY COUNTY EMERGENCY OPERATIONS CENTER (RCEOC)
The vast majority of incidents are handled primarily at the local command
post or the local EOC in the affected municipality. In these "normal" cases,
decisions for the county can be made in meetings and phone calls over
time and summoning a special group together immediately are not
necessary.
However, in some incidents - particularly longer term andlor serious or
"sensitive" ones - dedicated staff need to be assembled to work on
projects. When activated, the RCEOC can be ready for operation within 90
minutes. The full activation time - including arrival of staff - is dependant
upon the time of day, but will typically average less than 120 minutes
24x7. Staffing of the RCEOC will follow the Incident Management System
and is outlined below. Additional detailed information about the RCEOC
can be found in Support Annex B of this plan. There are four dedicated
work groups assigned to the RCEOC. These are (1) the EOC Operations
Group; (2) the EOC Planning Group; (3) the EOC Logistics group, and (4)
the EOC Finance Officer.
Being intended for multiple uses, the RCEOC is not left empty and unused
during normal business activities. Various departments utilize the facility
itself for routine training, meetings and more. However, in the event of
possible or confirmed emergencies, the facility is immediately available for
use. The EOC will react in one of three "Operational Modes" outlined in
Support Annex B (the support Annexes are restricted for official use only).
Necessary county agencies will assign personnel to the facility as noted in
Support Annex B.
EMERGENCY MANAGEMENT AND HOMELAND SECURITY (EMHS)
The vast majority of incidents are handled primarily at the local command
post in the affected municipality. In these "normal" cases, decisions for the
county can be made in meetings and phone calls over time and
summoning a special group together immediately are not necessary.
The Director of EMHS is the alternate Warning Officer for the county and
the division is responsible to assist in the development of evacuation,
mass care, CBRNE and terrorism plans for the county. EMHS develops
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Ramsey County-Wide Emergency Opera/ions Plan
Revision 5.1,June. 2005
and identifies training and educational programs for responders and other
personnel, and will provide information and outreach to the public.
The Director of EMHS is tasked with coordinating all counter- and anti-
terrorism planning and activities for the county and for ensuring or
conducting hazard and vulnerability analyses and the gathering and
dissemination of terrorism related information.
GENERAL RESPONSIBILITIES OF DIRECTOR, EMHS
. Chief staff to the Incident Manager and county Incident Manager
. Coordinating plan development and maintenance
. Serves as Liaison between municipal Emergency Managers,
and between them and county, state and federal support
agencies.
. Initial coordination and requests for county assistance at local
scenes
. Coordinates disaster funding requests within the county
. Emergency Services Unit mobile communicationslcommand
vehicle and personnel
. Emergency Services Unit mobile on-site television surveillance
vehicle, equipment and personnel
. Mobile generators and lights
SPECIFIC TASKS:
. Ensure 24 hour Duty Officer position is staffed at all times
. Be prepared to respond to emergency scenes and make initial
assessment
. Notify the County Manager as necessary
. Make initial dispositions of county resources as needed
. Notify the State Duty Officer if not done by municipality
. Suggest andlor arrange for outside assistance as necessary
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Emergency Services Volunteers from EMHS will respond to assist at
the scene as requested by the municipality. This assistance may
include:
. Mobile Command Post
. Emergency outdoor lighting
. Emergency portable generator
EMHS EMERGENCY SERVICES VOLUNTEERS
. Communications net
. On-scene perimeter establishment and control
. Expert advice and consultation
. Incident command extension
ROLE OF EMHS DUTY OFFICER
The EMHS Duty Officer will take reports of major incidents from the
local Incident Commander or PSAP. The Duty Officer will determine
the method for notifying other EMHS staff and senior county
management and will determine need for response to the scene.
In general, EMHS will respond to the scene (a) if EMHS assts are
requested; (b) if the incident is or potentially may become, of such
nature as to pose a significant threat to large numbers of persons or
the environment or ( c) if the incident might result in the formal
activation of either the municipality's local emergency plan or of this
county-wide emergency plan.
At the scene, the EMHS staff will be available to serve as staff to the
local incident commander.
CONTINUITY OF GOVERNMENT
The term continuity of government refers to the preservation, maintenance
or reconstruction of government's ability to carry out its executive,
legislative, and judicial processes under the threat or occurrence of any
emergency condition that could disrupt governmental process and service.
Ramsey County is beginning a more in-depth continuity process in
December 2005. The purpose of continuity of government planning is to
preserve leadership and authority, prevent unlawful assumptions of
authority, assure government direction and control mechanisms, and
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
assure delivery of government services. The following details the elements
of continuity of government for Ramsey County and each municipality
therein:
Lines of Succession: Written plans that describe the succession of
authority for each elected and appointed official are maintained so that in
the event of incapacitation, death or absence of the office or position
holder there are at least three clearly defined and authorized persons to fill
that roll.
These establish an order or line of those entitled to succeed one another
under emergency conditions. Line of succession identifies who is in
charge and ensures continued leadership.
Safeouardino of Essential Records: These are measures taken by
government to protect all documents deemed necessary to continue
governmental functions during emergency conditions and to protect the
rights and interests of citizens during and after an emergency or disaster.
Each agency and department maintains back-ups of critical files.
Protection of Government Resources. Facilities. and Personnel: Refers to
measures taken to distribute resources in a manner that will facilitate
sufficient redundancy in order to preserve governmental functions during
and after an emergency or disaster.
Each department head appoints an operational continuity coordinator, who
is responsible for developing and maintaining a department Operational
Continuity Plan (OCP). Ramsey County agencies coordinate departmental
operational continuity activities with EMHS and the Director of Information
Services.
The OCP are intended to help ensure that critical governmental functions
can continue during times of emergency, or recover from disaster quickly
in order to resume service with a minimum of interruption.
Ramsey County Information Services maintains redundant off-site back-up
of all critical records that are essential for operations and reconstituting
county government. Municipal information services maintain data at other
off-site locations as well.
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Ramsey County-Wide Emergency Operations Plan
Revision 5_1, June, 2005
GOVERNMENTAL DEPARTMENT AND EMPLOYEE RESPONSIBILITIES
Departments, commissions, agencies, boards, districts, officers, and
employees of the county andlor the affected municipalities shall have
emergency duties, responsibilities, and assignments during emergencies
when such emergencies are declared, and consistent with labor laws may
be required to provide services within the scope of their expertise during
such emergencies.
Departments, commissions, agencies, boards, and districts shall establish
and maintain plans and procedures for carrying out their own operations
during, and recovery after, an emergency and shall establish plans and
procedures for assisting the overall county effort to respond to and recover
from an emergency, including a line of succession that is three deep to
allow for 2417 operations.
Employees, officers and others officially affiliated with the county shall
comply with these plans and procedures.
Administration
Reports are required from involved agenciesldepartments and local
governments to provide elected officials, the Director of Emergency
Management and Homeland Security, and other government officials with
information concerning the nature, magnitude, and impact of a disaster,
and for use in evaluating and providing the most efficient and appropriate
response. Reports required include, but are not limited to:
. Situation Reports
. Proclamation of Emergency
. Requests for assistance.
. Damage Assessment Reports.
Financial Management
Emergency expenditures are not normally integrated into the budgeting
process of the County. Nevertheless, disasters occur on a periodic
basis requiring substantial and necessary unanticipated obligations and
expenditures.
Ramsey County and the municipalities will incur disaster-related
obligations and expenditures in accordance with the provisions of
applicable County and State statutes.
Records will be kept by all participating organizationsl agencies; in
order to separately identify disaster related expenditures and
obligations from general programs and activities.
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Ramsey County-Wide Emergency Operations Plan
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Emergency Procurement
In an emergency that requires immediate purchase of supplies or
contractual services (equipment, materials, rentals, etc), the County
Code provides for rapid response. The Office of Budget and Accounting
is authorized to secure at the lowest obtainable price, either by open
market purchase or from a single source, any supplies, equipment or
services, regardless of the amount of expenditure, when such purchases
are necessary to prevent delays in the work of the using
organizationlagency which may vitally affect the life, health or general
welfare of citizens. Upon receipt of notification of an emergency and the
activation of the any emergency operations center including the RCEOC,
a Budget Office representative will, when specifically requested, report to
the EOC. Municipal and county budget offices will in all cases be
ultimately responsible for financial accounting needs.
Upon receipt of requirements, either verbally or in writing, the Office of
Budget and Accounting will provide a representative who will order the
required supplies or services and provide the vendor with a purchase
order number for confirmation at a later date. The vendor will provide the
items ordered and make billing against the purchase order number
assigned at the time the order was placed.
If an emergency occurs during regular County business hours, and
procurement personnel have not been directed to report to the RCEOC,
the using organization or agency or RCEOC personnel (if activated)
should immediately contact their purchasing personnel or the Director of
the Office of Budget and Accounting by telephone and outline the
emergency requirement. Office of Budget and Accounting personnel will
take immediate and appropriate action to acquire the required supplies,
equipment or services, as outlined above, their municipal counterparts
will do the same for each affected jurisdiction in accordance with local
SOP.
If an emergency occurs at times other than regular business hours and the
EOC has not been activated with procurement personnel present, or when
the county or municipal budget office is not available to make the required
emergency purchase, the head of any using organization or agency may
make such purchases. The requiring organizationlagency shall, whenever
practicable, secure competitive telephone price quotations and place a
verbal order with the lowest bidder.
Requisition and delivery records for emergency purchases must be
documented to explain the necessity of the emergency purchase and to
provide accurate data to the Office of Budget and Accounting (or its
municipal equivalent). At the conclusion of the emergency situation, the
Office of Budget and Accounting will obtain account codes and funds
certification and prepare and distribute confirming purchase orders so that
vendors can be paid for supplies, equipment and services furnished during
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Ramsey County-Wide Emergency Operations Plan
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the emergency. Damage reports and insurance losses will be reported to
the County or municipal Attorney's offices for processing.
DElEGATION AND SUCCESSION OF EMERGENCY RESPONSIBILITIES
Wherever in this document or by law duties and authority for emergency
roles and responsibilities are designated to specific county Department or
Division heads, they shall designate and include in their written contact
procedures, a chain of succession in the event either is not available to
immediately act in an emergency and shall file such designation list with
the Board of County Commissioners.
If an emergency occurs in the absence of the principal, the first individual
on such lists that can be contacted and is able to act shall have the full
responsibility and authority to act for the principal officer until relieved by
the principal or by a person with higher rank (or priority) on the established
list.
The immediate chain of succession for Ramsey County leadership is:
. Chair of County Board
. County Manager
. Director of Intergovernmental Relations
The chain of succession for each municipality is indicated in Section IV of
this plan beginning on page 56.
Emergency response leadership is described elsewhere in this plan.
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Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
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INTERNAL PLANNING ORGANIZATION
Department Emergency Coordinators
Each department head appoints a Departmental Emergency
Coordinator (DEC), who is responsible for developing and
maintaining the department emergency plan, coordinating the
department's emergency response activities with EMHS, and
coordinating training within the department.
Building Emergency Coordinators
Property Management and EMHS have worked to recruit and train
a Building Emergency Coordinator (BEC) for each county owned or
operated facility.
The BEC program provides for the safety of county employees and
the public in county facilities. BEC's emergency preparedness and
response activities assist in ensuring the continuation of
governmental services in county facilities following a disaster. The
program focuses upon developing a "Building Emergency and
Evacuation Plan" (BEEP) for each county facility of 10 or more
staff.
The BEC has the responsibility for establishing and maintaining a
building emergency plan that contains essential information for
responding to an emergency situation, including building floor
plans, after-hours contact roster, vendorlutilities contacts, multi-
hazard threat response procedures, and the county's building
closure policy. The BEC may also select personnel from within the
building to assist in these activities. The BEC conducts annual fire
evacuation drills in each county facility. The Property Management
department manages the BEC. The overall BEG program is
coordinated by EMHS.
51
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
SPECIFIC, ONGOING RESPONSIBILITIES OF COUNTY DEPARTMENTS
Ramsey County Board of Commissioners
The County Manager will notify the Chair of the Ramsey County Board of
Commissioners (the Board) of any situations that are or threaten to
become public emeroencies or disasters. The Board will meet in
emergency session at the request of (a) the Chair of the Board; (b) the
County Manager or designee; or (c) any Board member.
The Board is responsible for debating andlor adopting necessary
emergency ordinances as stated in the Charter, Sec. 5.03. Under the
terms of the Charter, the Board may pass emergency ordinances at the
meeting at which they are introduced via unanimous vote of the Board
Members present, assuming a quorum. The first step for the Board is to
pass the ordinance declaring that an emergency or disaster exists in the
County.
The basic responsibilities of the County Board that will stem from an
emergency include:
. Policy
o Be available to meet at short notice
o Authorize expenditures and monitor same in a timely fashion
o Maintain function of legally constituted county government
. Coordination
o Work during emergency with affected municipality's elected
officials to identify needs and priorities that will be addressed
after the immediate response has stabilized the situation
o Verify ability of local and county assets to meet these needs
. Communication
o Communicate these needs to the RCEOC so that
countywide planning staff can quickly work to address them
o Communicate with other counties, and partners
o Communicate with elected state and federal officials
o In coordination with the PIO and the other response
partners, provide a voice for accurate and timely information
to the residents of the county and state
In the event that an emergency meeting cannot be convened, the County
Manager will exercise certain responsibilities.
52
Ramsey Coun(v-Wide Emergency Operations Plan
Revision 5.1, June, 2005
County Manager
As detailed elsewhere in this plan, the County Manager will assume the
role of Incident Manager for all emergencies and disasters as soon as
slhe can respond and unless and until slhe delegates that role to another
Department Head (e.g. the Director of the St. Paul Ramsey County
Department of Public Health, the County Sheriff, or the Director of
Emergency Management and Homeland Security).
The County Manager has specific roles in the event of emergency as
outlined in the Charter and the Administrative Code of the County. The
County Manager can;
. Authorize emergency expenditures
. Authorize the closing of county offices, facilities or departments
. Take "such action as necessary and notify as soon as possible the
chair of the county board." (Code, Chapter 3.30.00 f).
. Serve as or designate the Incident Manager for county-based
response and recovery efforts
All County Departments
All Ramsey County facilities will develop a critical incident response and
recovery plan for the facility. In multiple-tenant occupied facilities the
tenants will cooperatively develop a facility wide critical incident plan. Each
department will develop a critical incident response plan and an
operational continuity and recovery plan for their department.
The critical incident plan will encompass the following elements:
. Direction and Control, the methods of managing resources,
analyzing information and making decisions will be used;
. Communications, the methods of communicating with staff,
citizens, and outside organizations will be used;
. Life Safety, the methods of protecting the health and safety of
everyone in and around the facility will be used;
. Property Protection, the methods of protecting the facilities,
equipment and vital records will be used;
. Community Outreach, the methods of building community trust in
County operations will be used; and
. Recovery and Restoration, the methods of providing public and
employee trauma assistance or restoring operations will be used;
and Administration/Logistics/Relocation, the methods of ensuring
complete and accurate procedures and records will be used.
Source: County Board Resolution 95-259.
53
Ramsey County-Wide Emergency Operations Plan
Revision 5.1. June, 2005
The departmental continuity and recovery plan details
. Listing of essential functions
. Methods and locations for protecting and retrieving essential
documents
. Chain of command and succession
. Details of process necessary for identifying and reconstituting lost,
damaged, or destroyed records of essential functions.
EMHS will assist in developing, reviewing, and approving these plans.
Routine infrastructure status reportino
During regular, non-emergency, operations, the county is responsible
for submitting status reports to the State of Minnesota on a monthly
basis. During the first week of each month, departments will be asked
to submit information about situations that would decrease their ability
to provide services should a large emergency occur. These reports are
gathered by the EMHS Emergency Management Coordinators and
submitted to the State, as are similar reports from the municipal
Emergency Managers.
Emeroencv incident status reportino
In any emergency, we may need to quickly and regularly gather
information about the ability of departments to provide services.
Department heads may be asked to report the status of their groups,
and their ability to provide services to the Planning Officer at the EOC
- typically within 8 hours of the declaration. In some cases, those units
directly affected by the emergency may be asked to report sooner
In Level 4 situations, county resources will be stressed to the limits.
The heads of major departments of the county and the members of the
Emergency Operations team have specific requirements:
. Gather information about the status of their department and
report it to the Planning Officer at the EOC within 4 hours of the
declaration. In some cases, those units directly affected by the
emergency may be asked to report sooner
. Follow-up reports are needed at 8 hours, 12 hours and 24 hours
after the declaration. Thereafter, a daily report on the status of
the departments is needed until emergency operations are
terminated.
. "Status" includes reporting on the overall ability to perform the
mission of the department, lost data; physical damage;
personnel issues, etc.
54
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
How to report:
Excised
Alternatively the report can be:
.
D Excised
.
Hand deliver the report to the EGG or other designated
location( s).
55
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
IV. MUNICIPAL DIRECTIONANP CO~*ROE-';i.f;;;/
^
',:y":-."-./
Each of the municipalities within Ramsey County and participating in
this Countywide Emergency Operations Plan have adopted this plan
by resolution or ordinance for a period of not more than four years. In
accordance with State guidelines and best practices, the plan will be
reviewed each year, and substantially re-written every fourth year. The
municipalities will approve and adopt the plan each fourth year.
The majority of required information for each municipality is common to
all municipalities. As part of the review and update process of the plan,
each municipality has or will appoint/maintain an Emergency
Management Director for the municipality. Each year between August
1 and October 15 as part of the review process, the municipal
Emergency Management Directors will:
1. Review the entire Countywide Emergency Operations Plan,
paying specific attention to details about hislher municipality and
submit required changes and corrections to EMHS.
2. Provide EMHS with an up-to-date line of succession for the
municipality
3. Provide EMHS with 24x7 contact information for all EOC staff,
or provide EMHS with notice that the municipality has updated
that list and where and how it is available in an emergency.
4. Provide EMHS with up-to-date emergency contact information
for the municipal EOC and personnel needed to activate the
EOC in an emergency, including, but not limited to, the
Emergency Management Director (and alternates) and the PIO.
5. Verify and update, as needed, the information in this section of
the Countywide Emergency Operations Plan and Chart B of the
Basic Plan.
6. Provide EMHS with up-to-date lists of hazards (submission of
required hazards information to the State of Minnesota satisfies
this requirement).
7. Participate in regularly scheduled Emergency Management
Directors' meetings conducted by EMHS and provide
information required for the planning and resource management
efforts.
56
Ramsey County-Wide Emergency Operations Plan
Revision 5.1. June, 2005
8. Maintain SOP's as needed to execute this plan, and provide
written verification that these SOP's are in place, valid, up-to-
date, and where and how the SOP's can be obtained in an
emergency
9. Participate in exercises as required
10. Provide a letter of acceptance of the Countywide Emergency
Operations Plan.
In the event a municipality activates this plan (as a result of an emergency
affecting that municipality or as a result of the declaration of a countywide
emergency), the municipal government will meet in accordance with local
ordnances and SOP's. In general, municipal governments are responsible
in an emergency to:
. Policy
o Be available to meet at short notice
o Authorize expenditures and monitor same in a timely fashion
o Maintain function of legally constituted municipal government
. Coordination
o Work during emergency with other affected municipalities'
elected officials and Ramsey County officials to identify
needs and priorities that will be addressed after the
immediate response has stabilized the situation
o Verify ability of local and assets to meet these needs and
pass requests for assistance to Ramsey County
. Communication
o Communicate these needs to the municipal EOC so that
emergency planning staff can quickly work to address them
o Communicate with other municipalities and partners and
Ramsey County
o Communicate with county, state and federal officials
o In coordination with the municipal PIO, the county PIO, and
the other response partners, provide a voice for accurate
and timely information to the residents of the municipality.
57
Ramse.v COul1(v-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Municipal EOC's
Municipal Emergency Operations Centers (EOC) are noted in the
following table.
All EGC's have basic back-up generated power; landline and radio
communications capability; a provision for securing the facility (in all
cases, the local law enforcement agency will provide or arrange for
security during operations); basic sanitation needs and access to
restrooms. In the event local water systems are compromised, all EOC's
will require a vendor or volunteer agency to provide potable water. The
local Emergency Management Director is responsible for this activity and
for ensuring that all EOC facilities are appropriately stocked and equipped.
EOC activation time in all cases will average less than 120 minutes.
58
Ramsey County-Wide Emergency Operations Plan
Arden Hills Chain of Succession
Revision 5.1, June, 2005
Potitical Succession in Arden Hills is as follows:
o Mayor
o Acting Mayor
o Councit Members (by order of seniority)
Succession of management for the City of Arden Hills is:
o City Administrator
o City Administrator designee
o City Accountant
o Public Works Director
Command and Control
Emergency responders will institute incident command.
City of Arden Hills
Emergency Staff Organization
Pub~c
Info>ma~""
GovtOpe,,,tion.
Gene.-alAdmin
Legal & F;nance
Jnlorm"~on
Economic
Slab~ily
Repo>lsand
Record>
Warn;n9SY5tem5
EOCM9mnl
Community
Mgmnl
Resource Mgmnl
EOC Activation
Excised
Mayor
Eme,gEr>gineer;ng
Inspection
Damage Asse,omenl
Emer9eflcyRepa;rs
eo,tEstimates
Maps/Chart'
59
Utilities
P<oacfways
Emergequipmenl
PersOMel
Floodcor;lrOI
Dob<isdispOS31
Emergency
Housing
ShelterMgml
Waler/Fooo
HealthSvc,
Public Transport
LawEnlofC""'''''1
TraflicControl
Security
FireSuppre.sio>l
Rescue
Evacuation
Cri5i5Relooation
Ramsey County~Wide Emergency Operations Plan
Revision 5. /, June. 2005
EOC Phone:
O Fxc:iserl
v-'-' -,v/v
The Arden Hills EOC will be partially activated due to potential threat to
life or property from severe weather, civil disturbance, hazardous materials
incident and/or terrorist activity.
The EOC will be fully activated in response to actuat emergencies
engendered by any of the above and/or incidents invotving response to the
area by state or federal agencies.
The EOC may be activated in response to incidents in surrounding areas.
The Arden Hills Emergency Management Director is responsibte for
ensuring that the EOC is activated. All Arden Hills EOC Staff are expected
to respond to the EOC when events such as those above occur.
EOC Staffing lists are on fite with the Arden Hills Emergency
Management Director and includes:
. Mayor
. City Administrator or Assistant
. Planner
. City Accountant
. City Attorney
. City Engineer
o Public Works Director
. Parks and Recreation Director
. Sheriff s Representative
. Fire Chief
Communications
Excised
60
Ramse.v County-Wide Emergency Operations Plan
Falcon
Heights
Revision 5.1, June, 2005
Chain of Succession
Political Succession in Fatcon Heights is as follows:
o Mayor
o Acting Mayor
Succession of emergency management for the City of Fatcon Heights is:
o City Administrator - Emergency Management Director
o Fire Marshal
o City Clerk
o City Accountant
Command and Control
Emergency responders will institute incident command.
City of Falcon Heights
Emergency Staff Organization
Public
Information
City Administrator
EM Director
Warning
Resource
Management
CITY CLERK
Ops and Intel
EM COORDINATOR
Administration
Finance
Damage
Assessment
Utility Restoration
Debris Clearance
HealthlWater
Congregate Care
Volunteer Coord
Police
Fire/Rescue
Communications
RADEF
Warning Point
Fiscal
Legal
EOC Hqtrs
61
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOC Activation
Excised
The Falcon Heights EOC will be partially activated due to potentiat threat
to life or property from severe weather, civil disturbance, hazardous
materiats incident and/or terrorist activity.
The EOC will be fulty activated in response to actual emergencies
engendered by any of the above and/or incidents invotving response to the
area by state or federal agencies.
The EOC may be activated in response to incidents in surrounding areas.
The Falcon Heights Emergency Management Director is responsible for
ensuring that the EOC is activated. All Falcon Heights EOC Staff are
expected to respond to the EOC when events such as those above occur.
EOC Staffing lists are on file with the Falcon Heights Emergency
Management Director and includes:
. Mayor
. City Administrator
. Emergency Management Coordinator
. City Planner
. City Attorney
. City Engineer
. Public Works Director
. Parks and Recreation Director
. St, Anthony Police Representative
. Fire Chief
Communications
Excised
62
Ramsey County-Wide EmergencJl Operations Plan
Revision 5.1, June, 2005
Gem Lake Line of Succession
. Mayor
. Acting Mayor (selected by City Council persons each year)
. Most Senior Council person
. Other City Council Persons in order of seniority
. City Clerk
Command and Control issues
Law enforcement is by contract with the Ramsey County Sheriff (one of
the Contract Cities)
Fire and Paramedic Services by yearly contract currentty with the City of
White Bear Lake
The Mayor is the designated Emergency Services Director.
EOC Activation
I I Excised I I
Communications
Excised
d
t
n
63
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Lauderdale Line of Succession
In the City of Lauderdale, the mayor is responsible for providing overall
direction and control of city government resource. The city emergency
management director will serve in a staff capacity to the mayor, and will
coordinated emergency operations. The city emergency management
director will also serve as a liaison with the Ramsey County EMHS
director.
Direction and control for the city's response will take ptace from the
Lauderdale EOC at 1891 Walnut street.
Mayor
o Mayor
o Acting Mayor
o Councit member (based on seniority)
Emergency Management Director
o City Administrator
o Assistant to the City Administrator
Public Works Director:
o Public Works Coordinator
o Mainteuance
Command and Control issues
Mayor and/or City Administrator - overall supervision of operations;
communications with various state and federat agencies; communications
with media; assist with all formal public information releases.
EM Director - Overall emergency and resource management; EOC
management; crisis relocation and evacuation.
Attorney - tegal counsel; intelligence and generat public information;
documentation, records and reports.
Assistant to the City Administrator - financial services; assembly of maps
and other data for presentation.
Public Works - field surveys and damage assessment; emergency
engineering services; emergency repairs and cost estimating.
Maintenance - emergency water, sewer, and electrical services; emergency
personnel and equipment; equipment management; roadway clearing and
debris removal; emergency repairs
64
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Lead PIO: Mayor andlor City Administrator
Other areas and agencies:
Deputy Clerk - emergency housing, shelter, food, water and fuel
management; emergency medicine coordination; coordination with
hospitals and morgue services; emergency transportation; coordination
with schools and churches and voluntary organizations.
City of Lauderdale
Emergency Staff Organization
Mayor/Council
City Administrator
EM Director
Advisory
Commissions
Deputy Clerk
1
1
1
1
,
1
,
1-----1------1
I
I
1
1
1
._____1_____-.
1
1
,
I
,
I
- - - ---1- - - ---
,
1
1
,
1
Assistant to the
City Administrator
Public Works
Maintenance
G
Fire Department
City Attorney
------,
Consulting
Engineer
65
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Eoe Activation
I I Excised I I
EOC Phone:
I I Excised I I
The Lauderdale EOC will be partially activated due to potentiat threat to
life or property from severe weather, civil disturbance, hazardous materials
incident and/or terrorist activity.
The EOC will be fully activated in response to actual emergencies
engendered by any of the above and/or incidents involving response to the
area by state or federat agencies.
The EOC may be activated in response to incidents in surrounding areas.
The Lauderdate Emergency Management Director is responsible for
ensuring that the EOC is activated. All Lauderdate EOC Staff are expected
to respond to the EOC when events such as those above occur.
EOC Staffing lists are on file with the Lauderdale Emergency Management
Director
Communications
Excised
Eoe SET-UP:
Excised
,
,
66
Ramsey County-Wide Emergenc.v Operations Plan
Little
Canada
Revision 5.1, June, 2005
Line of Succession
The Mayor of Liute Canada is responsibte for providing overall direction
and control of city government and resources. The line of successiou is:
. Mayor
. Acting Mayor
. City Council
The Emergency Management director wit! seIVe in a staff capacity to the
mayor and wit! cany out processes and directives, and coordinate
emergency operations. The line of succession is:
LEAD PIa:
Mayor, and or City Administrator
LINE OF SUCCESSION:
MAYOR;
Mayor
Mayor Pro-Temp
EMERGENCY MANAGER:
Emergency Mauagement Director
Ramsey County EMHS Coordinator
An emergency management director from a neighboring community
PUBLIC WORKS:
Pubtic works Director
Lead worker
City of Little Canada
Emergency Staff Organization
Command
Coordinale
Mayor/C~y Counc~
CilyAdminislr.alor
_.-t:i5ui'ifY-'-j
S12te
Fede",1 I
_..b9!l!l,ci_"('_..J
Sheri~
67
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
vrv"' T ~~
'. ~~~v~~.
Excised
EOC Activation
Excised
EOC PHONE LIST (Phone Number and agency or person assigned):
EOC SET-UP:
Excised
The Little Canada EOC will be partially activated due to potential threat to
life or property from severe weather, civil disturbance, hazardous materials
incident and/or terrorist activity.
The EOC will be fully activated in response to actual emergencies
engendered by any of the above and/or incidents involving response to the
area by state or federal agencies.
The EOC may be activated in response to incidents in surrounding areas.
The Little Canada Emergency Management Director is responsible for
ensuring that the EOC is activated. All Little Canada EOC Staff are
expected to respond to the EOC when events such as those above occur.
EOC Staffing lists are on file with the Little Canada Emergency
Management Director and includes:
. Mayor
. City Administrator
. Director of Emergency Management
. City Planner
. Public Works Director
. Parks and Recreation Director
. Ramsey County Sheriff s Representative
. Fire Chief
68
Ramsey County-Wide Emergency Operations Plan
Communications
Revision 5.1, June, 2005
Excised
69
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Maplewood Line of Snccession
MAYOR,
COUNCIL PERSON JUENEMENN
NEXT COUNCIL PERSON IN THE DOOR
CITY MANAGER
Command and Control issues
MAYOR: ROBERT CARDINAL
EMERGENCY MANAGER: ACTING STEVE LUKIN
PUBLIC WORKS: CHUCK AHL
LEAD PIO: CITY MANAGER
City of Maplewood
Emergency Staff Organization
Mayor - Council ",
it
"
Emergency
Management
Director
Public
City Manager InfoITllation
Officer
I
I -r T I
Fire Dept Community Legal Parks&Rec
Development
Admin Finance PublicWor!s Police Dept
Rescue Warning Officer
I
EMS
Communications
70
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOC Activation
EOC LOCATION/ADDRESS:
Excised
Line of Succession
The Mayor of Maplewood is ultimately responsible for providing direction
and control of city government resources involved in the response to a
disaster. The line of succession to the Mayor is as follows:
I. Mayor
2. Mayor Pro-Temp.
3. Next Council Person in the Door
4. City Manager
5. Assistant City Manager
Command and Control Issues
For EmergenciesILimited Scope Disasters
An incident command system (ICS) may be established to direct the initial
response by city forces to the event. (IOCS is imptemented, the first
arriving senior officiat will serve as the incident commander until he/she is
property relieved). If organizationat control of the incident escalates
beyond the capability of field command, the City Emergency Operating
Center (EOC) may be activated to provide overall command of the
incident. This will generally become necessary when the incident covers a
large geographic area, multiple locations, and/or when multiple responding
agencies are involved. Activation may be requested by the Incident
Commander, the Emergency Management Director's Deputy, the Mayor,
or City Council.
DESIGNATED INCIDENT COMMANDERS
. EM Director
. Police Chief
. Fire Chief
. Deputy Police Chief and Deputy Fire Chief
. Potice Captain
. Fire Paid-Per-Call Chief
. Fire Captain
. Potice Sergeants
71
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
LEAD PIO: City Manager
EOC Activation
Excised
ce
The functions performed at the EOC will vary according to the type and
scope of the disaster, but will generally involve:
1. Coordinating the city government response to the disastcr
(including coordinating with and supporting the on-scene
commander ifICS is implemented).
2. Coordinating with any adjacent local government(s) affected by
and/or responding to the disaster.
3. Coordinating with any county, state and/or federal agencies
responding to the disaster.
4. Coordinating with any businesseslindustries directly affected by
and/or responding to the disaster.
5. Generating appropriate public information.
6. Coordinating and channeling the services of volunteers (specific
task assignment to, and the management of volunteers will
normally be provided by the applicable service chiefs).
The Emergency Management Director is responsible for maintaining the
operational readiness of the primary and alternate EOC s. This involves
ensuring that the EOC has the necessary maps, displays, tables and chairs,
message togs, etc.
The degree of EOC activation will be determined by the severity of the
emergency.
1. The EOC many be partiallv activated due to a potential threat to
life or property from severe weather (e.g. tornado, blizzard);
hazardous materials incident/accident that is beyond the
capabilities of field operations, pipeline leaks and by us going to
a level red.
2. The EOC may be fullv activated in response to a major
emergency/disaster resulting in an actual threat to life and
property. This will include, but is not limited to: a tornado
touchdown or pipeline leak which causes damage to the public
or private sector and requires a coordinated response effort; a
hazardous materials incident/accident involving the response of
several agencies (including county, federal, or state as well as
surrounding municiualitiesl, enemv attack and by us going to a
72
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
levet red.
Responsibilities for EOC Activation
In the event of a major disaster, EOC staff would be expected to
automatically report to the EOC. However, the Maplewood Emergency
Director is responsible for ensuring that the EOC is activated according to
the criteria described above.
EOC Staffing
EOC Staffing lists are on file with the Maplewood Emergency
Management Director and include:
. Mayor
. City Manager
. Assistant City Manager
. Emergency Management Director
. City Planner
. City Attorney
. City Finance Director
. Public Works Director/City Engineer
. Parks and Recreation Director
. Police Chief
. Fire Chief
. Deputy Fire and Deputy Potice Chief
Each department/agency which is represented in the EOC is responsible for
ensuring that its representative is famitiar with the duties which he/she is
expected to perform at the EOC (each department/agency shall develop a
checktist ofresponsibitities to be carried out by its EOC representative).
This checktist will indicate when additional EOC staff will be required and
when they should be released from the EOC.
Ramsey County EMHS may be requested to provide a representative to the
EOC to coordinate the county" s response. Space will be provided in the
EOC for county, state, and federal officiats, should their presence be
necessary. Such officials will be briefed regularly as to the status of the
disaster. City officials, however, wit! remain responsible for providing
direction and control of the city's response to a disaster.
Family members of EOC staff or essential workers may be relocated to the
Maplewood Community Center for their safety and security if they wish.
73
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Eoe LOeATION/ADDRESS:
Excised
Eoe is resp ... ni". I
Steve Lukin j Fxciseo
Bob DolterscheI\ Fxciseo I
EOe SET-UP:
Excised
74
Ramsey County-Wide Emergency Operations Plan
Mounds
View
Revision 5.1, June, 2005
Line of Succession
The Mayor of Mounds View is ultimately responsible for providing
direction and control of city government resources involved in the response
to a disaster. The tine of succession to the Mayor is as follows:
t. Mayor
2. Acting Mayor
3. City Administrator
4. Finance Director
5. Community Development Director
The Mounds View Emergency Management Director will serve in a staff
capacity to the Mayor, will imptement this plan, and will coordinate
emergency operations. Line of succession to the Mounds View Emergency
Management Director is as follows:
1. Deputy Police Chief
2. Fire Chief
3. Police Sergeant
Command and Control issnes
The Mayor will be responsible for providing overall direction and control
of city government resources involved in the response to a disaster. The
City Emergency Management Director will serve in a staff capacity to the
Mayor, will implement this plan, and will coordinate emergency
operations. Direction and control of the City of Mounds View response to a
maior disaster will be carried out at the Emeroencv OneratinQ Center
I I Excised I
For Emergencies/Limited Scope Disasters
An incident command system (ICS) will be established to direct the initial
response by city forces to the event. (If ICS is implemented, the first
arriving senior official will serve as the incident commander, until he/she is
properly relieved). If organizational control of the incident escalates
beyond the capability of field command, the City Emergency Operating
Center (EOC) may be activated to provide overall command of the
incident. This will generally become necessary when the incident covers a
targe geographic area, multiple locations, and/or when multiple responding
agencies are involved. Activation may be requested by the Incident
Commander, the E.M. Director or Deputy, Mayor or City Administrator
75
Ramsey County-Wide Emergency Operations Plan
DESGNATED INCIDENT COMMANDERS
. Police Chief Mike Sommer
. Deputy Police Chief Tom Kinney
. Fire ChiefNyle Zikmund
. Deputy Fire Chief Don Kruger
. Mounds View Police Sergeants
City of Mounds View
Emergency Staff Organization
Mayor - Council
City Administrator
Emergency
Management Director
Govt.Oper.ltion
& Administnlhon
Emergency
Operntions
Public Works
Legal & Financial
Information
Economic Stability
Records & Rep::lIts
Warning Systems
EOC MgmL
Community Mgml.
Resource MgmL
Utilities
Roadways
Emergency Equipm:nt
Manpower
Flood Control
[kbris Disposal
COJrumUlity
Development &
Inspections
Emergency
Engineering
Inspection
Damage AssesSill':nt
Emeq,,~ncy Repairs
r....<Ir:~li""""..,
76
Revision 5.], June, 2005
Police & Fire
Law Enforcement
TmflicControl
Security
f'ireSupprcssion
Resclre
Evacuation
Crisis Rdoc3tion
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOC Activation
The EOC may be activated in response to a maior disaster/ emergencv
resulting in an actuat threat to life and property. This will include, but is
not limited to: a tornado touch down or pipeline leak which causes damage
to the public or private sector and requires a coordinated response effort; a
hazardous materials incident/accident involving the response of several
agencies (including county, federal; or state as well as surrounding
municipalities) or enemy attack; or an incident beyond the capabilities of
typical field operations.
The functions performed at the EOC will vary according to the type and
scope of the disaster, by witl generatly involve:
L Coordinating the city government response to the disaster
(including coordinating with and supporting the on-scene
commander ifICS is imptemented).
2. Coordinating with any adjacent local government(s) affected by
and/or responding to the disaster.
3. Coordinating with any county, state and/or federal agencies
responding to the disaster.
4. Coordinating with any businesses/industrics directly affected by
and/or responding to the disaster.
5. Generating appropriate public information.
6. Coordinating and channeting the services of volunteers (specific
task assignment to, and the management of volunteers will
normatly be provided by the applicable service chiefs).
EOC Location
Excised
b
The Emergency Management Director is responsible for maintaining the
operational readiness of the primary and alternate EOCs. This involves
ensuring that the EOC has the necessary maps, displays, tables and chairs,
message logs, etc.
Responsibilities for EOC Activation
In the event of a maiordisaster, EOC staff would be expected to
automaticatly report to the EOC. However, Mounds View's emergency
management director is responsible for ensuring that the EOC is activated
according to the criteria described above.
77
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOC Staffing lists are on file with the Mounds View Emergency
Management Director and includes:
. Mayor
. City Administrator
. Emergency Management Director
. Finance Director
. City Attorney
. Public Works Director
. Police Representative
. Fire Representative
. City Planner
Each department/agency that is represented in thc EOC is responsible for
ensuring that its representative is familiar with the duties that he/she is
expected to perform at the EOC. (Each department/agency shall develop a
checklist of responsibilities to be earned out by its EOC representative.)
Ramsey County EMHS may be requested to provide a representative to
EOC to coordinate the county's response. Space will be provided in the
EOC for county, state and federat officials, shoutd their presence be
necessary. Such officiats will be briefed regularly as to the status of the
disaster. City officials; however, will remain responsible for providing
director and controt of the city's response to a disaster.
Communications
Excised
y,
"
The primary official authorized to serve as the public information officer
(PIO) for the City of Mounds View is the Mayor or his designee. If
unavailable, the City Administrator or his designee will serve as the
alternate PIO. The PIO will serve as the official point of contact for the
news media.
City government personnel in the field will be responsible for relaying
important information about the emergency/disaster to the PIO.
The PIO will be responsible for disseminating information and instructions
to the public on a timely basis, and will coordinate all city news releases.
78
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June. 2005
Ramsey County EMHS may be requested to provide a representative to the
EOC to coordinate the county's response. Space will be provided in the
EOC for county, state, and federat officials, should their presence be
necessary. Such officials wilt be briefed regularly as to the status of the
disaster. City officials, however, wilt remain responsible for providing
direction and control of the city's response to a disaster.
79
Ramsey County- Wide Emergency Operations Plan
Revision 5.!, June, 2005
New
Brighton
Line of Snccession
The Mayor of New Brighton is ultimately responsibte for providing
direction and control of city government resources involved in the response
to a disaster. The line of succession to the Mayor is as foltows:
I Mayor
2 Acting Mayor
3 City Manager
4 Assistant City Manager
Command and Control issues
For Emergencies/Limited Scope Disasters
An incident command system (tCS) may be established to direct the initiat
response by city forces to the event. (IfICS is imptemented, the first
arriving senior official wilt serve at the incident commander until helshe is
properly relieved). If organizational control of the incident escatates
beyond the capability of field command, the City Emergency Operaing
Center (EOC) may be activated to provide overalt command of the
incident. This wilt generalty become necessaI)' when the incident covers a
large geographic area, multiple locations, and/or when multiple responding
agencies are involved. Activation may be reqnested by the Incident
Commander, the Emergency Management Director or deputy, the Mayor,
or City Council.
DESGNATED INCIDENT COMMANDERS
. Director Bob Jacobson
. Deputy Director John Eltickson
. Deputy Director Dan Olson
. Deputy Fire Chiefs Frieden and Deschane
. Sgts Moore, Wemeke, Bitzan-Hieb, Masterman, Kaiser, Nelson
. Fire Captains Goodwin, Herrick, Etwelt, Hedman, and Finney, Sf.
LEAD PIO: Mayor
80
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
City of New Brighton
Emergency Staff Organization
May<>r-Councll
"~"'-If:?
Legal & FiMncial
Info!maUon
EoonomicSlab~ity
Re<XlrdsandReport.
WamingSyslems
EOC Mgmt
CommunnyMgmt
RcsourccMgmt
ErnergEnginecring
Inspec1'01>
DamageAssessmenl
EmergRepairs
Cost Estimales
Maps/Charts
utilities
-""'~
EmergEquipmenl
"'-~
FIoo:iConlrol
OebrisDisposal
LawEnfor<:emen1
TraffocControl
Se<:LriIy
Fire Suppression
R=.
Evacuation
CrisisR.oOC<llion
Em...gency
Housing
Shen...Mgml
WateflFood
HeanhServices
Pubr,cTranspor1
C Activation
Excised
The ftmctions performed at the EOC will vary according to the type and
scope of the disaster, by will generally involve:
t. Coordinating the city government response to the disaster
(induding coordinating with and supporting the on-scene
commander if rcs is implemented).
2. Coordinating with any adjacent locat government(s) affected by
and/or responding to the disaster.
3. Coordinating with any county, state and/or federal agencies
responding to the disaster.
4. Coordinating with any businesses/industries directly affected by
and/or responding to the disaster.
5. Generating appropriate public information.
6. Coordinating and channeling the services of volunteers (specific
task assignment to, and the management of volunteers will
normally be provided by the applicable service chiefs).
The Emergency Management Director is responsible for maintaining the
operational readiness of the primary and alternate EOC's. This involves
ensuring that the EOC has the necessary maps, displays, tables and chairs,
message logs, etc.
81
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
The degree ofEOC activation will be determined by the severity of the
emergency.
t. The EOC may be partiallv activated due to a potential threat to life
or property from severe weather (e.g. tornado, blizzard); hazardous
materials incident/accident that is beyond the capabilities of field
operations; or pipeline leak.
2. the EOC may be fullv activated in response to a major
emergencyldisaster resulting in an actuat threat to life and property.
This will include, but is not timited to: a tornado touchdown or
pipeline leak which causes damage to the pub tic or private sector
and requires a coordinated response effort; a hazardous materials
incident/accident involving he response of several agencies
(including county, federal, or state as well as surrounding
municipalities) or enemy attack.
Responsibilities for EOC Activation
In the event of a major disaster, EOC staff woutd be expected to
automatically report to the EOC. However, the New Brighton Emergency
Management Director is responsible for ensuring that the EOC is activated
according to the criteria described above.
EOC Staffing
EOC Staffing lists are on file with the New Brighton Emergency
Management Director and includes:
. Mayor
. City Administrator
. Emergency Management Director/Director of Pub tic Safety
. City Plaruner
. City Attorney
. City Engineer
. Public Works Director
. Parks and Recreation Director
. Police Representative
. Assistant Fire Chief
Each department/agency which is represented in the EOC is responsible for
ensuring that its representative is famitiar with the duties which he/she is
expected to perform at the EOC (Each department/agency shall develop a
check list of responsibilities to be carried out by its EOC representative.)
This checklist will indicate when additional EOC staff will be required and
when they should be reteased from the EOC.
Ramsev Countv EMHS mav be reoucsted to nrovide a renresentative to the
82
Ramsey County- Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOC to coordinate the county's response. Space will be provided in the
EOC for county, state, and federal officials, should their presence be
necessary. Such officials wilt be briefed regularly as to the status of the
disaster. City officials, however, will remain responsible for providing
direction and control ofthe city's response to a disaster.
Family members ofEOC staff or essentiat workers may be relocated to the
Family Service Center for their safety and security if the wish.
EOC LOCATION/ADDRESS:
Excised
g
83
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
North Line of Succession
Oaks
Mayor
Deputy Mayor
Command and Controt issnes
The Mayor is responsible for providing overat! direction and control of
government resources invotved in the response to a disaster. The city
emergency management director will serve in a staff capacity to the mayor,
and wit! coordinate emergency operations. The city emergency
management director wit! also serve as a liaison to the Ramsey County
Division of Emergency Management and Homeland Security.
EOC Activation
Excised
ty
84
Ramsey County-Wide Emergency Operations Plan
North
St. Paul
Revision 5.1, June, 2005
Line of Snccession
Mayor
City Manager
Command and Control issues
The Mayor is responsible for providing overat! direction and control of
government resources involved in the response to a disaster. The city
emergency management director wit! serve in a staff capacity to the mayor,
and wit! coordinate emergency operations. The city emergency
management director wit! also serve as a liaison to the Ramsey County
Division of Emergency Management and Homeland Security.
City of North 8t Paul
Emergency Staff Organization
Mayor - Council
City Manager
Water &Sewer
Superintendent
City Engineer
Electric
Superintendent
Police Chief
Fire Chief
Public Works
Superintendent
Finance Director
85
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOC Activation
Location:
Excised
. Mayor
. City Administrator
. Emergency Management Director
. City Planner
. City Attorney
. City Engineer
. Public Works Director
. Parks and Recreation Director
. Police Representative
. Fire Chief
86
Ramsey County-Wide Emergency Operations Plan
Roseville
Revision 5.1. June, 2005
Line of Succession
Administrative command for emergency operations:
t. Mayor
2. Emergency Management Director
3. City Manager
4. Police Chief
5. City Engineer
Command and Control issues
City of Roseville
Emergency Staff Organization
~~
EOC Activation
Excised
EOC Staffing lists are on file with the Roseville Emergency Management
Director and includes:
. Ma or
87
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
. City Administrator
. Emergency Management Director
. City Planner
. City Attorney
. City Engineer
. Public Works Director
. Parks and Recreation Director
. Police Representative
. Fire Chief
\
88
Ramsey County-Wide Emergency Operations Plan
Saint
Anthony
Revision 5.1. June. 2005
Line of Succession
Mayor
City Manager
Command and Control issues
The direction and control of government operations from a centrat
protected facility with adequate communications and key personnet is
essential to the conduct of emergency operations. Sl. Anthony utilizes the
Minnesota approved Incident Command System.
The City Manager is responsible for providing overatt direction and control
of City government resources invotved in the response to a disaster. The
Emergency Management Director witt serve in a staff capacity to the City
Manager and witt coordinate att aspects of this plan in relation to the City
of Sl. Anthony. The Emergency Management Director wilt atso serve as a
liaison with the Ramsey County Division of Emergency Management and
Homeland Security.
City of S1. Anthony
Emergency Staff Organization
Mayor ~ Council
City Manager
Emergency
Management
Director
Fire/Rescue
Police
Public Works
Health/Medical
Communications
EMS/First Aid
Radiological
HazMat
Law Enforcement
Traffic Control
Security
Evacuation
Engineering
Debris Clearance
Utilities
Congregate Care
Environmental Heallh
89
Ramsey County-Wide Emergency Operations Plan
Revision 5. I, June. 2005
EOC Activation
Excised
Staffing;
EOC Staffing lists are on file with the St. Anthony Emergency
Management Director and includes:
. Mayor
. City Administrator
. Emergency Management Director
. City Planner
. City Attorney
. City Engineer
. Public Works Director
. Parks and Recreation Director
. Police Representative
. Fire Chief
Communications
Excised
90
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
Shoreview Line of Snccession
Snccession of Authority
Mayor
Acting Mayor
City Council members (by seniority)
Succession of Management
City Manager
Assistant city Manager
Most senior of Finance Direc or or Public
Works Director
Parks and Recreation Directo
The Emergency Management Director serves in a staff capacity to the
Mayor and coordinates ptanning for the City.
Command and Control issnes
The Mayor is responsible for providing overatt direction and control of
government resources involved in the response to a disaster. The city
emergency management director witt serve in a staff capacity to the mayor,
and witt coordinate emergency operations. The city emergency
management director witt also serve as a liaison to the Ramsey County and
to the State of Minnesota Divisions of Emergency Management and
Hometand Security.
City of Shoreview
Emergency Slaff Organization
~""
Direction
Coortlinallon
91
Ramsey County-Wide Emergency Operations Plan
Revision 5.1,June. 2005
EOC Activation
Location:
Excised
f
wilt be expected to automaticalty report to the EOC. However, the
Emergency Management Director is responsible for ensuring that the EOC
is activated according to the criteria established in this ptan.
The Lake Johanna Fire Chief and/or the Ramsey County Sheriff s office
will establish an on-scene command post. Major decisions invotving issues
that go beyond immediate on-scene activities will be coordinated by the
City Manager or the EOC Operations chief.
I I
Excised
EOC Staffing lists are on file with the Shoreview Emergency Management
Director and includes:
. Mayor
. City Manager
. Emergency Management Director
. City Planner
. City Attorney
. City Engineer
. Public Works Director
. Parks and Recreation Director
. Police Representative
. Fire Department Representative
Communications
Excised
92
Ramsey County-Wide Emergency Operations Plan
Vadnais
Heights
Revision 5.1, June, 2005
Line of Succession
Command and Control issues
The Mayor is responsible for providing overat! direction and control of
government resources involved in the response to a disaster. The city
emergency management director wit! serve in a staff capacity to the mayor,
and wit! coordinate emergency operations. The city emergency
management director wit! also selVe as a liaison to the Ramsey County
Division of Emergency Management and Homeland Security.
City of Vadnais Heights
Emergency Staff Organization
Mayor and City Council
Public
Information
City Administrator
Emergency
Management
Director
Warning
City Engineer
Deputy Director
Finance
Damage Assessment
Utility Restoration
Debris Clearance
HealthlWater
Congregate Care
EOC Operati ns
Law Enforcement
Fire/Rescue Coordination
HazMaURadiological
Fiscal
Legal
93
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
EOC Activation
Location:
Excised
Staffing:
EOC Staffing lists are on file with the Vadnais Heights Emergency
Management Director and includes:
. Mayor
. City Administrator
. Emergency Management Director
. City Planner
. City Attorney
. City Engineer
. Pubtic Works Director
. Parks and Recreation Director
. Law Enforcement Representative
. Fire Chief
Communications
Excised
94
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
White Bear Line of Succession
Lake
Mayor
City Manager
Police Chief
Admin Captain
Or
Mayor
City Manager
Fire Chief
Station Chief s
Command and Control issues
MAYOR: Paul Auger
EMERGENCY MANAGER: Fire Chief VadnaislPolice Admin.
Captain Schmahl
PUBLIC WORKS: City Engineer Mark Burch, Supervisor Gene Smith
DESGNATED INCIDENT COMMANDERS TBA with new chief. At
this time
probably the Admin Captain for Police and Chief Vadnais for Fire
LEAD PIO: Admin Captain Schmahl (Police) Chief Maachus (Fire)
LINE OF SUCCESSION:
POLICE:
Chief
Admin Captain
Operations Division Captain
FIRE:
Chief Vadnais
Assistant Chief's
District Chiefs, Captains
Lieutenants
95
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
City of White Bear Lake
Emergency Staff Organization
Mayor/City Council
City Manager
Emergency
Services Director
Police Chief
Deputy Directors
Fire Chief
City Engineer
Finance Director
Rscal
Legal
Hdq
Eoe Activation
Excised
96
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June. 2005
Staffing:
EOC Staffing lists are on file with the White Bear Lake Emergency
Management Director and includes:
. Mayor
. City Administrator
. Emergency Management Director
. City Planner
. City Attorney
. City Engineer
. Public Works Director
. Parks and Recreation Director
. Police Representative
. Fire Chief
97
Ramsey County-Wide Emergency Operations Plan
White Bear
Township
Revision 5.1, June, 2005
Line of Succession
The Township is not a planning entity under Minnesota statute.
The Township receives Law Enforcement services from the Ramsey
County Sheriff and Fire and EMS service from the City of White Bear
Lake. Alt other Emergency Management functions are coordinated by the
Public Works Coordinator through the City of White Bear Lake and
Ramsey County EMHS.
The contact information for the Township's staff and elected officiats is:
Staff:
First Contact: Wiltiam Short, Cler~ TrPOOHrpr
Work: 651-429-5827 After Hours: Rxp.ised
1281 Hammond Road
White Bear Township, MN 55110
biILshort@ci.-white-bear-township.mn.us
Second Contact: Bill LaBore. Pubtic Works Coordinator
Work: 651-429-5827 Celli Rxp.isecl
t28t Hammond Road
White Bear Township, MN 55t 10
bitl.labore@ci.white-bear-township.mn.us
Third Contact: Janet Reagan, Deputy-Cterk
Work: 651-429-5827
1281 Hammond Road
White Bear Township, MN 55110
jan.reagan@ci-white-bear-township.mn.us
Fonrth Contact: Tom Kelly, Deputy-Treasurer
Work: 65t-429-5827
1281 Hammond Road
White Bear Township, MN 55 t 10
tom.kelty@ci.white-bear-township.mn.us
Elected Officials:
First Contact: Bob Weisenbur er, Town Board Chair
Work: 651-649-
Excised
Excised
Third Contact: Bill Mample, Town Board Supervisor
Work: 651-42
Excised
98
Ramsey County-Wide Emergency Operations Plan
Revision 5./, June, 2005
GENERAL
EMHS wilt assist in obtaining any state or federal government resources that may
be needed as a result of a disaster. In carrying out this responsibility, the director
wilt contact the Minnesota Department of Public Safety, Division of Hometand
Security and Emergency Management (HSEM) regional program coordinator.
This person can provide technical information and assistance, if requested.
An outline of expected state and federal support is detailed earlier in this
plan. A more exhaustive summary of state and federal disaster assistance
that may be available is contained in the Minnesota Emergency
Management Director's Handbook. This document is on file with EMHS.
STATE AND FEDERAL AGENCIES
A summary of State and Federal programs available to local governments
that are experiencing or have experienced a disaster is contained in the
Minnesota Disaster Management Handbook and the Recovery from
Disaster Handbook. These documents are available through HSEM
andlor the City of Saint Paul Director of Emergency Management andlor
Emergency Preparedness Coordinator.
Minnesota Department of Public Safety - Division of Homeland Security and
Emergency Management (HSEM)
HSEM is the central point of contact within the State of Minnesota for a
wide range of emergency management resources.
Federal Emergency Management Agency (FEMA)
FEMA is the central point of contact within the federal government for a
wide range of emergency management resources.
FEDERAL ASSISTANCE-HAZARDOUS MATERIALS INCIDENTS
I Feder Assistance can be a~~~:::d throuoh the State ,utv Officer at
MINNESOTA DUTY OFFICER
The purpose of the 24-hour Minnesota State Duty Officer program is to
provide a single point of contact for public and private sector entities to
request state-level assistance as needed or when a state-level notification
is required.
99
Ramsey County~Wide Emergency Operations Plan
Revision 5.1, June, 2005
The scope of the Minnesota State Duty Officer Program includes, but is
not limited to, actual or impending events such as the following:
. Hazardous materials incidents
. Pipeline leaks or breaks
. Radiological incidents
. Requests for National GuardlCivil Air Patrol
. Aircraft accidentslincidents
. Search and rescue assistance
. Bomb squad information
. Natural disasters (tornado, flood, fire, etc.)
. Requests for CATIERT teams
. Homeland security threats
Contact the State Duty Officer for any incident where assistance is needed
from one or more of the following state agencies, or, when one or more of
the following state agencies has a reporting requirement:
. Pollution Control Agency
. Department of Health
. Department of Natural Resources
. Department of Transportation
. Department of Agriculture
. Department of Public Safety
When the Minnesota Duty Officer receives a call of an incident, he or she
will make notifications to state agency personnel with the expertise andlor
resources to assist the caller. Furthermore, if an incident occurs in which
one or more federal or state laws require notification to the state, one call
to the Minnesota Duty Officer will satisfy that requirement.
When reports of hazardous materials spills are received, a copy of the
report will be faxed back to the city for informational purposes only. Local
emergency management personnel are encouraged to call the Minnesota
Duty Officer for status reports of ongoing incidents within their city.
;;';;,'~.:r rh"~ '" ho "'-;;,:~,,",~'rl .." U;'T" """
Mmnesota
100
Ramsey County~Wide Emergency Operations Plan
Revision 5.1, June, 2005
NATIONAL GUARD
Overview
When a natural disaster or other major emergency is beyond the capability
of local government, support from the National Guard may be available.
Only the Governor, as commander-in-chief of the Minnesota National
Guard, has the authority to activate the Guard. The purpose of the
activation is to ensure the preservation of life and property and to support
civil law enforcement agencies.
National Guard assistance will complement, and not be a substitute for,
city andlor county participation in emergency operations.
If made available, National Guard personnel remain under military
command at all times, but will support and assist city andlor county forces
in the accomplishment of a specific task or tasks.
Request Procedure
In the case of the City of SL Paul, the Mayor, after consulting with the
Director of Emergency Management, will submit a request to the
Governor. For all other Ramsey County jurisdictions, the Sheriff must
make the request for activation of the Guard. Typically, the mayors of the
affected municipality will forward this request to the Sheriff either through
the RCEMHS or directly. All requests for activation of the Minnesota
National Guard will be facilitated through the State Duty Officer at
Homeland Security and Emergency Management (HSEM).
:> Important Reminders
,/" National Guard assistance will complement, and not be a substitute for
county participation in emergency operations.
,/" If made available, National Guard personnel will remain under military
command at all times, but will support and assist countylCity forces in
the accomplishment of a specific task or tasks.
,/" National Guard Members do not have the power of arrest however
they may "detain" a person until a peace officer can be summoned.
,/" When ever possible a "liaison" should be assigned to work with
National Guard unit and possibly even sub-unit commanders to ensure
that the Guard assets are effectively deployed.
101
Ramsey County-Wide Emergency Operations Plan
Revision 5.1, June, 2005
VI.$PJ;(i;IAL CON:$IDEAA TIONS- 'GENEtf~~c/3~,j;f
,jC,"'~"'''''''''''"'
"',''"-~',''-''''-
COMMUNITY WATCH
In late summer of 2005, Ramsey County will be adding to the Sheriffs
existing Community Watch program. This program uses automated
voicemail, email, and faxes to distribute law enforcement information.
When enhanced, each community will be able to contact any licensed
daycare facility, school, healthcare facility, major employer, or other entity
that chooses to register with the program with information and updates.
Neither the county nor the municipalities can guarantee notification will be
received, only that all reasonable efforts will be made to issue such
notification.
TRANSPORTATION DEPENDENT POPULATIONS
During an emergency evacuation, persons in this category may be
transported by EMS, Metro Mobility, Metro Transit, neighbors,
emergency transportation vehicles and school buses on designated
routes and at pick-up points, and, on occasion, by law enforcement
vehicles.
In most situations, the decision on method of transportation will be made
by the on scene incident commander via communication with his or her
PSAP dispatch center. For large-scale emergencies, Ramsey County will
coordinate mass transportation needs through Metro Transit under the
assumptions of ESF 1.
INDIVIDUALS WITH SPECIAL NEEDS AND THE MOBILITY IMPAIRED
Such persons are expected to use expedient sheltering until evacuated.
When an emergency evacuation is implemented, neighbors, ambulances,
wheelchair-equipped vehicles, and buses will provide transportation. Pre-
emergency planning is of particular importance for this group.
Appropriately equipped care facilities are essential at mass care centers.
See appropriate ESF's.
The licensed Emergency Medical Services provider in the municipality in
which the incident occurs will be the primary source of on-the-scene care,
triage, and medical transportation for special needs populations.
Non-medical transportation issues will be coordinated by Metro Transit at
the request of the on-scene incident commander or RCEMHS duty officer.
Transportation will be carried out by various means depending on the
number of affected persons.
102
Ramsey County-Wide Emergency Operations Plan
Revision 5.1. June, 2005
HEARING IMPAIRED
Providing for alerting and warning of hearing impaired persons is an
important aspect of ernergency planning and methods developed to
contact them are prepared prior to the on-set of emergencies. The County
Warning Point is equipped with specialized telephone equiprnent for
communication with hearing impaired persons. Each of the three other
PSAP's are also equipped with these telephones. Closed-captioned
information on local television will be provided for large-scale incidents.
NON-ENGLISH SPEAKING PERSONS
Ramsey County has a significant population for whom English is a second
language. The metropolitan area is in process of developing a specialized
communications platform for getting information to these groups. Until this
project is realized, we will depend on the availability of commercial and
volunteer interpreters during emergencies. Prior to emergencies, the
various agencies utilize translation services to the best of their ability to
provide documents in various languages.
RECREATIONAL AREAS
Recreational areas within the County will be posted with such signs as
identified as useful by the jurisdiction, and which provide emergency
instructions. Staff personnel from the County's Department of Parks and
Recreation or from the State's Department of Natural Resources, will, if
present, augment public alerting and warning means.
Outdoor warning sirens cover all of the parks and recreational areas within
the county. Ramsey County Parks and Recreation staff will assist in
providing additional emergency information. Each municipality plans to
send emergency vehicles with public address loudspeakers as available to
areas where they may be needed.
BOATERS
Those persons on Ramsey County waterways will receive pre-emergency
instructions through the public awareness/education program, and
emergency alert and warning through the devices and methods described
in this plan. Specific instructions as to on-shore facilities for sheltering, or
specific evacuation routes depend on the nature of an emergency, thus
boaters' attention to warning instructions and EBS messages is of
increased importance.
The County Sheriff is responsible fro these activities and for law
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enforcement in general on the waterways of the County. When requested
by local incident commanders, or by EMHS, the Sheriffs water patrol will
make contact with boaters via radio or patrol boat contact and public
address announcements.
PARKS/CAMPGROUNDS
While persons utilizing parks and campgrounds may have their own or
public transportation available, others may require emergency
transportation assistance. Should expedient sheltering be required, it
should be taken in the nearest available structures. Alerting and warning
will be similar to that described for boaters. Those at parks and
campgrounds need specific evacuation route information so as to avoid
returning home through dangerous areas.
Outdoor warning sirens cover all of the parks and campground areas
within the county. Ramsey County Parks and Recreation staff will assist in
providing additional emergency information. Each municipality plans to
send emergency vehicles with public address loudspeakers as available to
areas where they may be needed.
MAJOR EMPLOYERS
At the time of an emergency situation, employers of large numbers of
workers must be prepared to implement in-place expedient sheltering.
Decisions to shut down industrial operations must be made quickly if
necessary. Evacuation of personnel will be accomplished by private
vehicle, supplemented by specialty vehicles as required.
In 2005, Ramsey County EMHS will be adding to the Sheriff's existing
Community Watch program. This program uses automated voicemail,
email, and faxes to distribute law enforcement information. When
enhanced, each community will be able to contact any major ernployer
who registers with the system with information and updates.
SPECIAL FACILITIES
All special facilities must be prepared to implement the protective actions
of expedient sheltering and/or evacuation. Pre-planning is needed to
enhance effectiveness.
1) Schools
a) General:
In late fall of 2004, Ramsey County will be adding to the
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Sheriff's existing Community Watch program. This program
uses automated voicemail, email, and faxes to distribute law
enforcement information. When enhanced, each community
will be able to contact all public and private schools with
information and updates.
b) Public Schools
Control of Ramsey County public schools in an emergency
generally rests with the Superintendent of the School
Districts and school principals. Principals will implement
protective actions as they deem necessary, or as directed by
the Superintendent. Established procedures are available at
each school, and parents are informed of the emergency
arrangements through normal school orientations and
brochures. Emergency alerting and warnings will be
supplemented by broadcast announcements over the
Schools' public address system.
EMHS has an ongoing program working with the schools,
law enforcement school liaison officers and local emergency
managers to develop, enhance and exercise school
emergency plans.
c) Private Schools
The senior school administrator or his/her designee upon
notification will initiate implementation of protective actions
by emergency alerting and warning by an Incident
Commander, by the Superintendent of Public Schools, or by
the Board of Education representative in the EOC.
Transportation will be augmented by pre-arranged transport
from the public school Board of Education.
d) Colleqes and Universities:
The largest University in the county, the University of
Minnesota, has a full-time dedicated emergency
management department and maintains its own means of
contacting and alerting staff, students and employees.
EMHS and the cities that border the University (Lauderdale,
Falcon Heights, and St. Paul) are able to contact the
University's PSAP 24/7 and trigger the dissemination of
emergency information.
The other colleges and Universities within the county
maintain their own crisis and emergency plans. EMHS is
active with these entities to review and exercise these plans
and procedures. EMHS is also involved with the International
Association of Collegiate Law Enforcement Administrators
Minnesota Region, which is the professional association of
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security professionals for higher education. Security at each
of the Universities will be subscribed to the enhanced
Community Watch system when that is running in late 2004.
2) Dav Care Facilities
Licensed day-care facilities will receive alerting and warning from
previously described means or, in the case of extreme emergencies,
from a representative in the EOC. Should evacuation be required, day-
care facilities will use all available private transportation. The EOC is
to be notified of additional transportation requirements by each facility.
Unlicensed daycares may not be reached in a timely fashion by
specialized means, however information broadcast to the general
public should reach these entities.
3) Before and After-School Proqrams
Such programs, whether in the form of childcare programs,
athletic contests, or cultural events, will require alert and warning
using route-alerting procedures in addition to other means. EMHS
and the municipal emergency managers make contact with these
and other programs through community outreach.
4) Health Care Facilities
a) Hospitals
Although capable of sheltering in place for many emergency
scenarios, highly detailed hospital plans will facilitate a successful
evacuation. Of significant importance is the routine classification of
patient transportation needs so that such data is readily available.
As part of the new Metropolitan Medical Response System and the
Metro Hospitals Compact, each of the hospitals in the county have
access to special interoperable radios and can be contacted
directly.
East Metro Radio Control, the coordinating system for Emergency
Medical Response in the County is able to contact hospitals directly
in an emergency and will do so at the request of the on-scene
incident commander, PSAP dispatch center, or EMHS.
b) Nursinq Homes
Like hospitals, nursing home evacuation requires pre-planning
regarding residents' needs for ambulances, buses, automobiles,
and wheelchair-equipped vehicles,
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In late fall of 2004, Ramsey County will be adding to the Sheriff's
existing Community Watch program. This program uses
automated voicemail, email, and faxes to distribute law
enforcement information. When enhanced, each community will
be able to contact any nursing care facility that chooses to register
with the program with information and updates.
Ramsey County operates one nursing care facility. That facility will
be notified by the county warning point.
c) BoardinQ 1 Group Hornes
Such facilities will use expedient sheltering or evacuate as directed,
using their own assets. Transportation shortfall, beyond private
transportation assets, will be reported to the EOC. Not all such
facilities register with ernergency response organizations. However
we will work with the SPRCDPH and Ramsey County Community
Services to reach these entities in a timely fashion.
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APPENDIX A: LEGAL BASISAND{Ri[FJ;RE~CES
-
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Selected Federal Laws and Statutes
. 42 U.S.C. 5121, et. seq. "The Robert T. Stanford Disaster Relief
and Emergency Assistance Act", as amended (PL 100-707) 1988.
. Public Law 920, Federal Civil Defense Act of 1950, as amended
. Disaster Relief Act, PL 93-288, as amended (42 use 5121 et seq.), 1974
. Public Law 96-342 -Improved Civil Defense 1980
. Superfund Amendment and Reauthorization Act (SARA) also
known as Public Law 99-499, 1986
. Disaster Mitigation Act, PL 106-390, 2000
. United States Code (USC), Title 42, Public Health and Welfare
Chapter 68, Disaster Relief
Chapter 116, Emergency Planning and Community Right-To-
Know (EPCRA)
. Homeland Security Presidential Directive (HSPD) 5
. HSPD 8
. The Federal Response Plan as amended
Selected Municipal Codes, Ordinances, Statutes and Resolutions
. City of Arden Hills Municipal Code, Chapter 7 & Mutual Aid
Agreements
. City of Falcon Heights Resolution No 2005-03 - Adoption of NIMS
. City of Little Canada Resolution No. 467, dated November 12, 1997
. City of Maplewood Ordinance No. 378, dated October 17,1974, as
amended. Mutual Aid Agreements Adoption of NIMS approved
3/31/05.
. City of Mounds View Municipal Code Chapter 601
. City of New Brighton Ordinance No. 115, GI: Code 1966
S205.1 0(1)
. City of North Saint Paul Resolution No. ,dated 1 September 21,
1998
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. City of Roseville Chapter 107; section 107.01 -107.05. Adoption
of Countywide Plan Resolution #10290 (4/11/05). Adoption of
NIMS Resolution # 10289 (4/11/05)
. City of Shoreview Resolution No. 1301, dated 1 September 1971.
Mutual Aid Agreements: Resolutions 84-168 (11-5-84); 85-53 (6-
17-85) Adoption of Countywide Plan: Resolution 05-29; Adoption of
NIMS Resolution 05-30
. City of Vadnais Heights Resolution No. 287, dated July 20, 1982
. City of White Bear Lake Section 503 of Ordinance No. 677 of the
Municipal Code
Selected Minnesota Statutes:
. Chapter 12, as amended. (The Minnesota Civil Defense Act) (The
"Minnesota Emergency management Act of 1996".)
. The Minnesota Pipeline Safety Act, Section 299-J
. The Minnesota Emergency Planning and Community Right-to-
Know Act, Section 299K.01
. MN Statute 145 (A).04.06 Investigation, reporting and control of
Communicable Diseases. (Public Health Law)
. Chapter 88.04, Firebreaks, Prevention of Fires
. Chapter 103E.705, Subd. 7, Drainage Repair and Construction
After a Disaster
. Chapter 103F.155, Flood Protection Plans
. Chapter 115E.06, Good Samaritan
. Chapter 138.17, Subd. 8, Emergency Records Preservation
. Chapter 273.123, Reassessment of Homestead Property Damaged
by a Disaster
. Chapter 299A.48-52, Minnesota Hazardous Materials Incident
Response Act
. Chapter 299F.091-099, Community Emergency Response
Hazardous Substance Protection Act
. Chapter 299J, Office of Pipeline Safety
. Chapter 299K, Hazardous Chemical Emergency Planning and
Response.
Ramsey County Charter
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. Specifically sections 1, 3, 5, 6 and 10
Ramsey County Administrative Code
. Specifically Chapter 5 section 5.10.18; 5.10.21; 5.40.81
Ramsey County Resolutions:
. Number 9 - 5900, dated 3/27/61
. Number 87-010, dated 1/12/87
. Number 87 - 114, dated 2/23/87
. Number 2005-141, Dated 4/5/05.
Minnesota Division of Emergency Management Bulletin No. 87 - 1 Pipeline
Safety Law 353
Minnesota Division of Emergency Management (DEM) Bulletin No. (Local
government emergency operations plan requirements.)
NFPA 1600 Standard on Disaster/Emergency Management and Business
Continuity Programs - 2004
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APPENDlXB:CO.UNTY INCIDENT MANA(iE;~:.
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ROLES AND RESPONSIBILITIES
During the phase of an emergency during which lives or property are at
obvious and imminent risk, the county Incident Manager is responsible to:
. Obtain for operational and administrative purposes, critical
supplies, equipment, and such other items found lacking and
needed for the protection of life and property, and to bind the
county for the fair market value thereof and to commandeer the
same for public use within the limits of county ordinances and state
and federal law.
. Require emergency services of any county officer or employee, and
to command the aid of as many citizens of the county as deemed
necessary in the execution of these duties commensurate with the
limitations of applicable state and local law.
. Request the county Board of Commissioners to requisition
personnel or property necessary for the conduct of emergency
operations.
. Select and designate at his/her discretion additional members to
the Emergency Operations Team to assist in the performance of
the duties of county Incident Manager
. Respect the integrity of local government entities and the unity of
their service forces
. At his/her discretion delegate these authorities to other Ramsey
County Emergency Operations Team members
The role of county Incident Manager will usually be passed to another
individual when the Incident Manager in consultation with the Emergency
Operations Team, determines that the situation has stabilized to the point
where there is no longer an imminent threat to life, safety and property. This
phase would include the activities necessary for recovery and restoration to
normal of county functions.
During this phase of the emergency, the county Incident Manager will:
. If the scope of the situation warrants, establish and maintain within
the EOC appropriate assets for the coordination of recovery efforts.
If warranted, establish a separate Recovery Coordination Center or
to redirect the full effort of the EOC to the coordination of recovery
efforts
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. Provide information, liaison and recovery coordination with and
between state and federal agencies and the impacted
municipalities and other agencies that are part of the county's
emergency organization
. Recommend to the Board of county Commissioners, and as
directed by them, establish and implement county recovery
priorities
. Based on the nature and scope of the situation, direct safety
assessments of the county's buildings
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APPENDIX C: RA
EM
SE
Roles and Responsibilities
The overall duty of EMHS with respect to this plan is to coordinate all
emergency preparedness, response, mitigation, recovery and homeland
security plans within the county in order to ensure unity of purpose, reduce
or eliminate duplication of effort, and to better ensure the sharing of
resources and ideas in this regard. Specifically, EMHS will:
Prior to an Emergency
Subject to oversight by the County Manager, EMHS has authority and
responsibility for organizing, directing and coordinating the emergency
organization of the county, including training, directing the
development of county departmental emergency operations plans,
directing the development of county Operational Continuity/Disaster
Recovery plans, and review and approval of these plans.
EMHS staffs the role of EMHS Duty Officer and as such is the primary
point of contact for activating this plan and notifying the various county
departments.
EMHS is responsible for developing, maintaining, exercising and
procuring state approval of this plan. Prior to that the EMC and the
Board of Commissioners shall approve this plan. EMHS works to
establish and maintain liaison with the county departments and units
not directly represented on the emergency management council
regarding emergency preparedness activities, as well as coordinating
the efforts of the units specifically mentioned in the plan and on the
EMC.
EMHS has established and maintains liaison with the municipal
governments and any and all governmental or quasi-governmental
organizations within Ramsey County regarding their planning,
preparedness and response to emergencies. We also serve as liaison
with volunteer organizations active in emergency and disaster
situations.
During the Crisis Phase
The EMHS duty officer will commonly be the initial Incident Manager
for the county's interest in an event and, in this role, will make an
assessment regarding the level of activation required. If the incident
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does require activation of senior county management, the EMHS
director acts as principal aide and advisor to the county Incident
Manager during the emergency.
. Maintain the Ramsey County Emergency Operations Center
(RCEOC) in conjunction with other departments
. Coordinate the establishment and provision of disaster recovery
services to the public
. Collect and disseminate emergency information to the
concerned jurisdictions and agencies;
. Coordinate the utilization of county, other local; government,
state and federal resources within the county
. Coordinate operations conducted by the local governments
within the county in accordance with approved mutual aid plans;
. Recommend or forward requests to requisition personnel and/or
property as necessary for the conduct of emergency or recovery
operations to the county Incident Manager
. Coordinate and provide for dissemination of public information
relating to emergency activities as may be required;
During the Consequence Management Phase
EMHS will work to coordinate the county's disaster claims process in
concert with the County Manager. EMHS will work with affected
municipalities, county departments, etc. to prepare and process
emergency operations program papers and applications for federal and
state funds.
As relief and recovery funds are made available, EMHS will assist in
ensuring that they are disbursed to affected areas a rapidly as
possible.
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APPENDIX D: ROLES OF THEE
MANAGEMEN
Powers and duties of the Emergency Management Council (EMC)
. The EMC is intended to provide review of countywide planning
efforts in order to ensure and require unity of purpose. This
includes conducting reviews of, and recommending to the Board of
Commissioners approval of the county Emergency Operations Plan
(EOP) as developed by the Division of Emergency Management
and Homeland Security, and such other emergency preparedness,
response, recovery and mitigation plans developed by EMHS.
. Further, the EMC is charged with reviewing county resolutions and
codes affecting emergency management issues and
recommending changes as needed.
Powers and duties of the Chair of the EMC
. Coordinate the activities of the EMC
. Establish and maintain liaison between the Ramsey County Board
of Commissioners and the EMC
. Review and recommend to the board adoption of county
emergency plans and associated documents and agreements
Additional duties of the Members of the EMC
. Formulate and maintain plans for operations of their departments
during emergency conditions, and work with the Director of EMHS
to ensure unity of purpose and consistency throughout county
government
. Ensure that their personnel are trained in emergency management
concepts including the Incident Management System and familiarity
with the Ramsey County Emergency Operations Plan, and their
individual roles during an emergency requiring activation of the
county emergency management organization.
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APPENDIX E: RESPONSE TOl'ERRORlStvt: ..
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For the most part county departments and the municipalities will respond
to acts of terrorism as they would to other disasters. However, the specter
of terrorism requires a few specific actions in addition to the general
actions.
In general, a terrorist act will fall into one of four categories. The event
might be:
1. A defined event that occurs at a specific location (or locations)
such as a bomb, but does not involve the release of biological or
chemical agents.
2. A defined event that occurs at a specific location (or locations)
and involve the release of a chemical and/or radiological agent at a
specific location or locations.
3. The intentional release of a bioterrorism agent (such as anthrax)
at a given location.
4. An event that occurs surreptitiously at an initially unknown
location and we learn of it due to its effect - for example the
outbreak of diseases such as smallpox.
NOTE: Most of the procedures followed by public safety agencies are
considered sensitive and confidential and are not reproduced in this
document. Many of the activities in this Appendix generate data that
are similarly sensitive and confidential and are treated as Law
Enforcement sensitive. These data are also not reproduced here.
On-going preparation activities
In conjunction with the Sheriff and the local law enforcement agencies, the
EMHS gathers data on homeland security preparedness. This data is
shared with the Minnesota Division of Homeland Security and Emergency
Management and the United States Department of Homeland Security.
The Ramsey County Sheriff maintains a special anti-terrorism unit that
investigates threats, identifies possible risks, and works to secure specific
targets at time of need. The Sheriffs WMD unit also is capable of
conducting special investigatory operations within contaminated areas.
This unit is also the primary source of intelligence gathering on terrorism-
related issues.
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The Sheriff also hosts regular East-metro Terrorism Briefings that bring
together homeland security and law enforcement agencies for face-to-face
discussion of current threats and issues.
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APPENOIXF: HOMELAND SECORITY ADVtSQR.y',S:Y:StEM
The United States Department of Homeland Security (www.dhs.qov) has
created the Homeland Security Advisory System (HSAS) as a means
of advising citizens, businesses and local governments about the risk of
terrorist activity within the United States. The HSAS color-code system
provides generalized protective action information.
Ramsey County functions as if the "Yellow" or "Elevated" risk level is the
normal level for day to day activity. The county does this by:
. Increasing surveillance of critical locations;
. Coordinating emergency plans as appropriate with nearby
jurisdictions;
. Assessing whether the precise characteristics of the threat require
the further refinement of preplanned Protective Measures (through
the Ramsey County Sheriffs Office WMD Unit and regular threat
assessments and updates); and
. Implementing, as appropriate, contingency and emergency
response plans.
Specific activities surrounding our activity in response to higher threat
levels are public safety sensitive, and outlined in Functional Annex A.
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Ramsey County-Wide Emergency Operations Plan
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Low Condition (Green). This condition is declared when there is a low risk of 1errorist attacks.
Departments and agencies should consider the following general measures in addition 10 the
agency-specific Protective Measures they develop and implement:
Government
Ii' Refine and exercise appropriate preplanned Protective Measures;
. Ensure personnel receive proper training on the Homeland Security Advisory System and
specific preplanned department or agency Protective Measures
. Institu1ionalize a process to assure that all facilities and regulated sectors are regularly
assessed for vulnerabilities to terrorist attacks. and all reasonable measures are taken to
mitigate these vulnerabilities.
Businesses
. Develop an emergency plan to address all hazards. Include an emergency
communications plan to notify employees of activities; designate an off-site "report to"
location in case of evacuation.
" Develop continuity of operation plan to include designating alternate work facili1y/location
for business.
. Arrange for staff to take a first aid training course
Schools
. Develop written emergency plans to address all hazards including plans to maintain the
safety of students, staff, and faculty, as well as an emergency communication plan 10
notify parents in times of emergency. Disseminate relevant information to families of
children, staff and faculty.
. Ensure selected staff members take a CPRlAED and first aid preparedness capabilities.
Neighborhoods
" Have neighborhood meeting to discuss emergency plans and establish a "Neighborhood
Watch" program
. Promote or arrange for people in the neighborhood to take a CPRlAED and first aid
course
Families
" Develop a personal disaster plar] and gisaster ~es ktt
" Take a CPRlAED and firs1 aid course
Individuals
" Develop a personal disaster plan and gisaster supplies kit
. Take a Red Cross CPRlAED and first aid course
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Guarded Condition (Blue). This condition is declared when there is a generat risk of 1erroris1
attacks. In addition to the Protective Measures taken in the previous Threa1 Condition,
departments and agencies should consider the following general measures in addi1ion to the
agency-specific Protective Measures thaI they will develop and implement:
Government
. Check communications with designated emergency response or command locations;
. Review and update emergency response procedures; and
. Provide the public wi1h any information that would strengthen its ability to act
appropriately.
Businesses
. Complete recommended ac1ions at lower level
. Be alert to suspicious activity and report i1to proper authorities
. Dialogue wi1h community leaders, emergency management, government agencies,
community organizations and utilities about disaster preparedness
. Ensure emergency communication plan updated to include purchase of needed
equipment
Schools
. Complete recommended actions at lower level
. Be alert to suspicious activity and report it to proper authorities
. Conduct safety training/emergency drills following the school's written emergency plan for
all grades
. Ensure emergency communication plan upda1ed and needed equipment is purchased
Neighborhoods
. Complete recommended actions at lower level
. Be alert to suspicious activity and report it to proper authorities
Families
. Complete recommended actions at lower level
. Be alert to suspicious activity and report i1to proper authorities
. Review stored disaster supplies and replace items thaI are outdated
. Develop an emergency communication plan that all family members understand
. Establish an alternate meeting place away from home with family/friends
Individual
. Complete recommended aclions at lower level
. Be alert to suspicious activity and report it to proper authorities
. Review slored disaster supplies and replace items that are outdated
. Develop emergency communication plan wi1h family /neighbors/ friends
. Provide volunteer services and take advantage of additional volunteer 1raining
opportuni1ies
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Ramsey County-Wide Emergency Operarions Plan
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Elevated Condition (Yellow). An Elevated Condition is declared when 1here Is a significant risk
of terrorist attacks. In addition to the Protective Measures taken in 1he previous Threa1
Condl1ions, departments and agencies should consider 1he following general measures in
addition 10 the Protec1ive Measures that they will develop and implement
Government
Increase surveillance of critical locations;
Coordinate emergency plans as appropriate with nearby jurisdictions:
Assess whether the precise characteristics of the threat require the further refinement of
preplanned Protective Measures;
Implement, as approprla1e, contingency and emergency response plans.
Businesses
Complete recommended actions at lower levels
Be alert to suspicious activity and report it to proper authorities
Contact private security firm for security risk assessment and to determine availability of
supporIlrelnforcement
Contact voluntary organizations you support to determine how you can provide
assistance in case of emergency
Schools
Complete recommended actions at lower levels
Be alert to suspicious activity and report It to the proper authorities
Ensure all emergency supplies stocked and ready
Neighborhoods
Complete recommended actions at lower levels
Be alert to suspicious activity and report it to proper authorities
Have neighborhood meeting in order to iden1ify neighbors who are elderly or have special
needs. Assis1 them in development of a personal disas1er plan and disaster supplies kit if
requested.
Families
Complete recommended actions at lower levels
Be alert to suspicious activity and report i1 to proper authorities
Ensure disas1er supplies kit is slocked and ready
Check telephone numbers and e-mail addresses in your family emergency
communication plan and update as necessary
If not known to you, contact school to determine their emergency notification and
evacuation plans for children
Develop alterna1e routes to/from school/work and practice them
Individuals
Complete recommended actions at lower levels
Be alert to suspicious activity and report it to proper authorities
Ensure disaster supplies kit is stocked and ready
Check telephone numbers and e-mail addresses In your personal communica1ion plan
and update as necessary
DevelOp alternate routes to/from work/school and practice them
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High Condition (Orange), A High Condition is declared when there is a high risk of terrorist
attacks. In addition 10 the Protec1ive Measures taken in the previous Threat Conditions,
departments and agencies should consider the following general measures in addition to the
agency-specific Pro1ective Measures that they will develop and implement:
Government
, Coordinate necessary security efforts with Federal, State, and local law enforcement
agencies or any National Guard or other appropriate armed forces organizations:
, Take additional precautions at public events and possibly considering alternative venues
or even cancellation:
Prepare to execute contingency procedures. such as moving 10 an alternate site or
dispersing their workforce; and
. Restrict threatened facility access to essential personnel only.
Businesses
Complete recommended ac1ions at lower levels
Be alert to suspicious activity and report it to proper authori1ies
Review emergency plans to include con1inuity of operations and media materials
'" Determine need to restrict access to business or provide private security firm
support/reinforcement
. Con1act vendors/suppliers to confinn their emergency response plan procedures
. If a need is announced, contact nearest blood collec1ion agency and offer to organize a
blood drive
Schools
Complete recommended actions at lower levels
. Be alert 10 suspicious activity and report it to proper authorities
$ Review emergency plans
4- Prepare to handle inquiries from anxious parents and media
Discuss children's fears concerning possible 1erroris1 attacks
Neighborhoods
Complete recommended ac1ions at lower levels
Be alert to suspicious activity and report it to proper au1horities
Check on neighbors who are elderly or have special needs to ensure they are okay.
Review disaster plan with them
If a need is announced, contact nearest blood collection agency and offer to organize a
neighborhood blood drive
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High Condition (Orange) - Continued
Families
o Complete recommended actions at lower levels
Be alert to suspicious ac1ivity and report it to proper au1horities
. Review disaster plan with all family members
" Ensure communication plan is understood/practiced by all family members
+ Exercise caution when 1raveling
. Have shelter in place materiais on hand and unders1and procedures
. Discuss children's fears concerning possible terrorist attacks
. If a need is announced, donate blood at designated blood collection center
Individuals
. Complete recommended ac1ions at lower levels
. Be alert to suspicious activity and report it to proper authorities
. Review your personal disaster plan
.. Exercise caution when traveling
. Have shelter in place malerials on hand and understand procedures
If a need is announced, donate blood at designated blood collection center Prior to
volunteering, contact agency to determine their needs
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Severe Condition (Red). A Severe Condition reflec1s a severe risk of terrorist attacks. Under
most circums1ances, !he Protective Measures for a Severe Condi1ion are no1 intended to be
sustained for substantial periods of time. In addition to the Pro1ec1ive Measures in the previous
Threat Conditions, departmen1s and agencies also should consider !he following general
measures in addition to 1he agency-specific Protective Measures that they will develop and
implement:
Government
. Increase or redirecting personnel to address critical emergency needs;
. Assign emergency response personnel and pre-positioning and mobile specially trained
teams or resources;
. Monitor, redirect, or constrain 1ransportation systems; and Close public and government
facilities.
Businesses
. Complete recommended actions at lower levels
. Listen 10 radiofTV for current information/instructions
. Be alert to suspicious activity and report it to proper authori1ies immediately
. Work with local communi1y leaders, emergency management, government agencies,
community organizations, and utilities to meet immedia1e needs of the community
G Determine need to close business based on circumstances and in accordance with
written emergency plan
. Be prepared to work with a dispersed or smaller work force
. Ensure menIal health counselors available for employees
Schools
. Complete recommended actions at lower levels
. Listen to radiofTV for curren1 informa1ion/ins1ructions
. Be alert to suspicious activity and report it to proper authorities immediately
. Close school if recommended to do so by appropriate authorities
. 100% identification check (i.e.-driver's license retained at front office) and escort of
anyone entering school other 1han students, staff and faculty
. Ensure mental health counselors available for students, staff and faculty
Neighborhoods
. Complete recommended ac1ions at lower levels
. Listen to radio!TV for current information/instructions
. Be alert to suspicious activity and report it to proper authorities immediately
. Adhere to any Ira vel restrictions announced by local governmental authorities
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Severe Condition (Red) - Continued
. Be prepared to shelter in place/evacuate and assist neighbors who are elderly or have
special needs to do the same
Families
. Complete recommended actions at lower levels
. Listen to radiolTV for current information/instructions
. Be alert to suspicious ac1ivity and report it to proper authorities immediately
. Contact business/schooi to determine status of work/school day
. Adhere to any travel restrictions announced by local governmental au1horities
. Be prepared to shelter in place or evacuate if instructed 10 do so by local governmental
authorities
. Discuss children's fears concerning possible/actual terrorist attacks
Individuals
.. Complete recommended actions at lower levels
4> Listen to radiolTV for current information/instructions
. Be alert to suspicious activity and report it to proper authorities immediately
, Contac1 business to determine status of work day
. Adhere to any travel res1rictions announced by local governmental authorities
. Be prepared to shelter in place or evacuate if instructed to do so by local governmental
authorities
Provide volunteer services only as requested
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Urban Area Security Initiative
Ramsey County is a part of the St. Paul and Minneapolis Urban Area
Security Initiative (UASI). This program of the federal government is based
on the concept that (a) there are limited counter-terrorism resources
available, (b) these resources are best used cooperatively and in
consultation with others in the region who might be at higher than average
risk for terrorist events, and (c) that response to any major event will
require that agencies from multiple jurisdictions work together - thus
requiring that these agencies plan together in advance.
The result of this process was the development of a common planning and
response strategy by the UASI partners. These include Ramsey County,
Hennepin County, Dakota County, the City of St. Paul, the City of
Minneapolis, and the State of Minnesota. The UASI also developed a
common spending plan for utilization of federal counter-terrorism funds
allocated to the area.
The UASI strategy is a public safety sensitive document and is not
reproduced here.
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(~~i2):'$.$'~~Y: OFctERMsc
"Emergency Management" means the preparation for and the carrying out of all
emergency functions, other than functions for which military forces are primarily
responsible, to prevent, minimize and repair injury and damage resulting from
disasters caused by fire, flood, tornado and other acts of nature, or from
sabotage, hostile action, communicable disease, or from industrial hazardous
material mishaps. These functions include, without limitation, communications,
radiological, and chemical, evacuation, congregate care, emergency
transportation, existing or properly assigned functions of plant protection,
temporary restoration of public utility services and other functions related to civil
protection, together with all other activities necessary or incidental for carrying
out of the foregoing functions. Emergency management includes those activities
sometimes referred to as "Civil Defense" functions.
"Emergency" means an unforeseen combination of circumstances that calls for
immediate action to prevent a disaster from developing or occurring. An
emergency can usually be handled with resources of the local unit of
government.
"Disaster" means a situation that creates an actual or imminent serious threat to
the health and safety of persons; or a situation that has resulted or is likely to
result in catastrophic loss to property or the environment, and for which
traditional sources of relief and assistance within the affected area are unable to
repair or prevent the injury or loss. A disaster usually exhausts local resources
and outside help is needed
0-9
9-1-1 Center - The various Public Safety Answering Points (See PSAP)
A
ALOHA- Aerial Locations Of Hazardous Atmospheres
ARC - American Red Cross
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B
BEC - Building Emergency Coordinator - works to create emergency plans and
teams within specific governmental buildings.
c
CAMEO - Computer Aided Management of Emergency Operations - A
specialized hazardous materials planning and response software package used
by many emergency managers and first responders.
CAP - Civil Air Patrol
CBRNE - Chemical, Biological, Radiological, Nuclear, and Explosive weapons -
Sometimes referred to as Weapons of Mass Destruction or "WMD."
CERCLA - Comprehensive Environmental Response, Compensation, and
Liability Act of 1980 (PL 96-510)
Community Resources - Assets, including people, organizations, programs,
equipment, and funds that can be applied to all aspects of emergency
management
Congregate Care Facilities - Public or private buildings that may be used to
lodge and care for evacuees. Generally, assigned space is approximately 40
square feet per person. The facility mayor may not meet criteria for designation
as a "fallout shelter."
Contamination - The deposit of radioactive or other hazardous material on the
surfaces of structures, areas, objects, or personnel, following a nuclear explosion
or hazardous materials incident/accident. (Radioactive material generally
consists of fallout, in which fission products and other weapon debris have
become incorporated with particles of dirt, etc. Radioactive contamination can
also occur from the radioactivity induced in certain substances by the action of
neutrons from a nuclear explosion.)
COOP - Continuity of Operations Plan (sometimes referred to as Continuity of
Government or "COG" plan. See "OCP."
D
DEC - Department Emergency Coordinator - person tasked with developing
emergency plans for an individual governmental department.
Decontamination - The reduction or removal of contaminating radioactive or
other hazardous material from a structure, area, object, or person.
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Decontamination may be accomplished by 1) treating the surface so as to
remove or decrease the contamination: 2) letting the material stand so that the
radioactivity is decreased as a result of natural decay; and 3) covering the
contamination.
DHS - United States Department of Homeland Security
Direction and Control (D&C) - Managing and coordinating the response of
government forces to a major emergency/disaster.
Disaster - A sudden, unplanned calamitous event that brings about great
damage or loss. Any event that creates an inability on the company's part to
provide critical business functions for some predetermined period of time.
Associated terms: Business Interruption; Outage: Catastrophe.
DO - Duty Officer
E
EAS - Emergency Alert System
EMC - Ramsey County Emergency Management Council
Emergency - An event that demands a response beyond the scope of any single
line agency or service, and that presents a threat to a community or larger area
EMHS - Ramsey County Division of Emergency Management and Homeland
Security
EMS - Emergency Medical Services
EOC - Emergency Operations Center - The protected site from which civil
government officials (municipal, county, state, and federal) exercise direction and
control in an emergency.
EOP - Emergency Operations Plan - A document which describes the way in
which a government intends to respond to a major emergency/disaster.
EOT - Ramsey County Emergency Operations Team
EPA - U.S. Environmental Protection Agency
EPCRA - Emergency Planning and Community Right-to-Know Act
ERP - Emergency Response Plan
ESF - Emergency Support Function
Evacuee - An individual who is moved to a less hazardous area.
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F
FBI- Federal Bureau of Investigation
FCO - Federal Coordinating Officer
FEMA - Federal Emergency Management Agency - A division of DHS
G
GIS- Geographic Information System - System of plotting information visually
against location and other data.
H
Hazard - A dangerous event or circumstance that mayor may not lead to an
emergency or disaster.
Hazards Analysis -
HazMat - Hazardous Materials - Refers generally to hazardous substances;
such as petroleum, natural gas, synthetic gas, acutely toxic chemicals, and other
toxic chemicals.
HSEM - Minnesota Department of Public Safety, Division of Homeland Security
and Emergency Management.
!
Incident Command System (ICS) - The combination of facilities, equipment,
personnel, procedures, and communications operating within a common
organizational structure with responsibility for management of assigned
resources to effectively accomplish stated objectives at the scene of an incident
Incident Commander (IC)
Incident Action Plan (lAP) - The written or verbal document or process of
establishing goals and objectives for dealing with an incident as it occurs for a set
period of time (operational period).
J
JPIC - Joint Public Information Center
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K
L
L1EP-Licensing, Inspection, and Environmental Protection
LNO - Liaison Officer. Part of the Incident Command Staff
M
MCI - Mass Casualty Incident
MIMS - Minnesota Incident Management System
MNDOT - Minnesota Department of Transportation
MnSCU - Minnesota State Colleges and Universities
MNVOAD - Minnesota Voluntary Organizations Active in Disasters
MOA - Memorandum of Agreement
MOU - Memorandum of Understanding
MPCA - Minnesota Pollution Control Agency
MRCC - Medical Resource Control Center
Mutual Aid Agreements (Pacts) - Written or unwritten understandings among
jurisdictions, which cover methods and types of assistance available during all
phases of an emergency
N
National Response Center (NRC) - A communications center for activities
related to response actions located at Coast Guard headquarters in Washington,
DC. The NRC receives and relays notices of discharges or releases to the
appropriate OSC, disseminates OSC and RRT reports to the NRT when
appropriate, and provides facilities for the NRT to use in coordinating a national
response action when required. The toll-free number (800-424-8802 can be
reached 24 hours a day for reporting actual or potential pollution incidents.
NIMS - National Incident Management System - See ICS.
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Nuclear Weapons - A general name given to any weapon in which the explosion
results from the energy released by reactions involving atomic nuclei, either
fission or fusion, or both.
NWS - National Weather Service
o
Operations Plan - A description of actions to be taken in facing an anticipated
disaster, and the method for coordinating to meet the needs of that situation. It
describes the action to be taken (who, what, where, when and how) on the basis
of assumptions, objectives, and capabilities.
OCP - Operational Continuity Plan - may be referred to as a Business Continuity
or Disaster Recovery plan. Documentation of steps taken to ensure the
continuous availability of critical functions during emergencies and disasters.
ODP - Office of Domestic Preparedness - A division of DHS.
OSHA - Occupational Safety and Health Administration (Department of Labor)
p
PIO - Public Information Officer
PSAP - Public Safety Answering Point -location where 9-1-1 calls are received
and from which emergency first responders are dispatched.
R
Radiological Monitor - An individual trained to measure, record, and report
radiation exposure and exposure rates; provide limited field guidance on
radiation hazards associated with operations to which she/he is assigned; and
perform operator's maintenance of radiological instruments.
RCEOC - Ramsey County Emergency Operations Center
Recovery Team - A group of staff predetermined to recover resources.
Risk - The degree to which people, property, environment, and social and
economic activity are susceptible to injury, damage, disruption, or death.
Risk Analysis - The process of identifying the exposures to certain events which
a company may experience. The risk analysis often involves an evaluation of the
probabilities of a particular event. This process is similar to the process actuaries
use to help determine insurance rates. Associated terms: Risk assessment;
impact assessment, corporate loss analysis; risk identification; exposure
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analysis; exposure assessment. Objectives: to identify the risks to an
organization, assess the critical functions necessary for an organization to
continue business operations, define controls that are in place to reduce
organizational exposure, and evaluate the cost for such controls.
RCSO - Ramsey County Sheriffs Office
ROC Regional Operations Center (a State of Minnesota asset for maintaining a
manageable span of control during disasters).
s
SARA - The "Superfund Amendments and Reauthorization Act of 1986." Title III
of SARA includes detailed provisions for community planning.
SCBA - Self-Contained Breathing Apparatus
SCO - State Coordinating Officer
SERC - State Emergency Response Commission
SEOC - State Emergency Operations Center
Shelter - A facility which provides protection from one or more of the effects of a
natural disaster, hazardous materials incident/accident, nuclear attack, or other
type of disaster.
SPRCDPH - St. Paul/Ramsey County Department of Public Health
SPRWS - Saint Paul Regional Water Services
SO - Safety Officer. A part of the Incident Command Staff
SOP's - Standard Operating Procedures - A set of specific instructions having
the force of a directive, covering those features of operations which lend
themselves to a definite or standardized procedure without loss of effectiveness.
SOPs generally describe how a task is to be carried out.
SOG's - Standard Operating Guidelines (Similar to SOP's)
Superfund - The trust fund established under CERCLA to provide money the
OSC can use during a cleanup.
T
Terrorism - The actual or threatened use of force against non-military targets or
persons, carried out by persons other than the legal military of a nation, with the
intent to force political or social change.
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Threats - The event that causes the risk to become a loss. Threats consist of
such natural phenomenon as tornadoes and earthquakes, and such man-made
incidents as bomb threats, disgruntled employees and power failure.
Title 111- The "Emergency Planning and Community Right-to-know Act of 1986."
It specifies: requirements for organizing the planning process at the state and
local levels for specified extremely hazardous substances; minimum plan
content; requirements for fixed facility owners and operators to inform officials
about extremely hazardous substances present at the facilities; and mechanisms
for making information about extremely hazardous substances available to
citizens.
Traffic Control Points - Places along evacuation routes that are staffed by
police to direct and control movement to and from the area being evacuated.
u
USAR - Urban Search and Rescue Response System
v
w
WMD - Weapons of Mass Destruction (See CBRNE)
x
y
z
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