HomeMy WebLinkAbout06-25-07 Item 4F, Planner I Recruitment
~
~H1LLS
Request for Council Action
Prepared By:
Dept.:
Council Mtg. Date:
Final Action Needed By:
SPJ
"-"'Adml'i1lstra'ii"C.n...n
June 2S, 2007
-. j~n:e~5;2i507
Agenda Item:
4.F.
Budgeted Amount: .., $7S,OOO
Actual Amount: .," ,..,...,.,..,..,.".".,..".,.,..:.:~~~:~::~~:~::~~~:~~1~ii
TCAAP Preliminary Development
"" "" _____"__"_.____"" "'" "........ . .....J\9,~~,~.~"~.'.:I_!
Funding Source:
to direct to recruit for the position of Planner I, with a starting salary range of $40,000-45,000, per
attached draft job description, with an initial term for the position through December 31, 2008.
to direct staff to recruit for the position of Planner I, with a starting salary range of
draft job description, with an initial term for the position through December 31, 2008.
per
Planning:
PTRC:
f$lllrpOKi:fng,~~~~i2i,1il1
I)(J~el11~ILe~"r:
iResolution No.:
,
Dated June 25, 2007 from City Administrator Michelle Wolfe
!Ordinance No.:
----.-----------
!Engineering Recommendation:
11-' -.- ;ttorney ~eCO~~~~d~t;~~;'
X IOther:
--------------r.City.-Plan"nfi"r"iliTposHion"oescrfption"_____n______________________.__n_"_____"_____"______"_""--------
_ _ _ _ _ _ L_?_Q_Q_~__~~_9__~_~I~!)'Jl)fC?!I!I.~!_~Q"'!J~"r.,!b,~.,_9J!yJ~I~.'!"'!.~.r...J.~P9,~.i.~.~.Q.Q..,..
MEMORANDUM
DATE:
June 25, 2007
Agenda Item 4.F.
TO:
Honorable Mayor and City Council Members
FROM:
Michelle Wolfe, City Administrator
Schawn Johnson, Assistant City Administrator!.~
SUBJECT:
Motion to direct staff to recruit for the position of Planner I, with a starting salary
range of $40,000-45,000, per the attached draft job description, with an initial
term for the position through December 31, 2008.
Backl!round:
In evaluating the work load relating to the City Council's priorities for the Community
Development Department, as well as the increased duties relating to the TCAAP project, staff is
strongly recommending the creation of a Planner I position. The Planner I will take on a variety
of planning-related activities, allowing the existing City Planner to focus on larger more complex
planning cases, the comprehensive plan update, and TCAAP-related duties. This position will
also be able to assist the Community Development Director with various department priorities.
The Preliminary Development Agreement (PDA) between the City of Arden Hills and RRLD,
Inc. includes within its budget $75,000 for this position. The PDA agreement is effective until
March 2008. In order to successfully recruit for this position, we are recommending that the
position be created for a minimum term through December 2008. We may need to budget a
contingency amount for the general fund in 2208, should the PDA expire (without being
extended or without a Master Development Agreement to succeed it) or the TCAAP project not
proceed. Weare not confident we would be able to successfully recruit for this position without
this commitment.
For City Council review, City staff has attached a copy of the proposed City Planner VII position
description. (As drafted, the proposed new position would be a Planner I, while the existing City
Planner would function as a Planner II. The current pay range for the existing City Planner
position is $46,114 to $60,688. Both positions and related job description(s) will be further
reviewed as part of the pay equity study that is currently underway.) The proposed starting
salary range for the Planner I position is $40,000 to $45,000 per year. For informational
purposes, City staff has included a copy of the 2006 League of Minnesota Cities salary data for a
general City Planner position in the communities that have populations between 5,000 and
30,000. The average compensation for a general City Planner in the State of Minnesota is
between $37,000 and $53,000 per year. The full salary range will be further evaluated and
ultimately finalized as part of the City's current pay equity/market study. However, we are
confident from existing data that the proposed starting salary will be within the range of the final
recommended pay range.
Recommendation
City Staff recommends approval ofthe following:
Motion to direct staff to recruit for the position of Planner I, with a starting salary range of $40,000-
45,000, per the attached draft job description, with an initial term for the position through December 31,
2008.
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title:
Department:
Accountable to:
Positions Supervised:
Status:
City Planner 1/11
Community Development
Community Development Director
None
Full-Time, Sala
May 2007
PRIMARY OBJECTIVES
To assist the Community Development Director in a wide variety of planning, zoning, and
code enforcement work, including but not limited to: administration of zoning and
development regulations; architectural and site plan design review; development and
implementation of land use plans, regulations and polices and enforcement of City plans,
policies and ordinances; inspection of properties to verify compliance with the city zoning
code; the development and implementation of the City's Comprehensive Plan; and serving
as staff liaison to the Planning Commission.
ESSENTIAL FUNCTIONS OF THE POSITION
Coordinates, reviews and evaluates proposed land use development plans.
Conducts research and analysis of development proposals and other projects based upon
appropriate plans, policies and ordinances.
Staff liaison to Planning Commission including: presenting planning cases to Planning
Commission and City Council, maintaining case files, preparation of agendas, preparation
and publication/mailing of public hearing notices, research and analysis of issues, and
makes recommendations to the Planning Commission and the City Council.
Prepares Planning Commission and City Council memoranda and resolutions and staff
reports relating to planning and zoning applications.
Preparation of Planning Commission agenda packets.
Ensures proper publication and distribution of legal notices and notification of related
agencies in accordance with legal requirements and City policies.
Assists in the review of plans and permit applications, the issuance of permits, the
inspection of works-in-progress and of completed projects.
Reviews development proposals for consistency with planning and zoning regulations,
and design criteria.
Represents Planning Commission at City Council meetings and represents the
department at meetings as needed.
Responds to inquiries concerning City land use plans, policies and ordinances and
development review procedures.
Conducts research and analysis of the City's Comprehensive Plan, Zoning Ordinance and
other ordinances.
Maintains Comprehensive Plan materials, GIS information, and demographic data;
provides information and advice on necessary changes, and recommended modifications.
Assists with and prepares periodic updates of and amendments to the City's
Comprehensive Plan.
Assists in the enforcement and administration of the City's Zoning Ordinance. Helps
provide interpretation of the City Code language and requirements.
Monitors developer compliance with Council directives and Development Contracts by
reviewing approved documents and inspecting sites. Advises developers, petitioners and
their agents, and other City departments on status of required improvements and
conditions and makes recommendations to City Council for enforcement and disposition of
agreements.
Works with Building Official and Building Inspector on code enforcement activities as
necessary.
Analyzes information and notices on planning and zoning activities of other agencies and
jurisdictions.
Coordinates City technology and oversees maintenance of City web site.
Performs other duties as apparent or assigned.
MINIMUM QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Planner I: Has the potential to be proficient in the Essential Functions and Knowledge,
Skills, and Abilities.
Planner II: Is proficient in the Essential Functions and Knowledge, Skills, and Abilities.
EDUCATION and/or EXPERIENCE
Planner I: Bachelor's Degree in Planning, Urban Regional Studies, Public
Administration or related field. Minimum six (6) months experience in
municipal government in planning related activities preferred; or equivalent
combination of education and experience
Planner II: Bachelor's Degree in Planning, Urban Regional Studies, Public
Administration or related field. Minimum two (2) years experience in zoning
administration, code enforcement, comprehensive planning, architectural
and site plan design review. Master's Degree in Planning, Urban Studies,
Public Administration or related field desirable.
LANGUAGE SKILLS
Ability to read and interpret documents such as state statutes, reports, policies, and
regulations, contracts, and procedure manuals. Ability to prepare reports and
correspondence. Ability to give verbal presentations and speeches. Ability to
communicate effectively both orally and in writing with supervisors, City staff, elected and
appointe.d officials, legal counsel, builders, developers, other governmental agencies, and
the general public.
MATHEMATICAL SKILLS
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios, and percentages. Ability to use predetermined formulas
for land use calculations. Knowledge of elementary statistical calculations and principles.
Knowledge of basic geometry for survey evaluation and various land use controls.
OTHER KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of computers and software applications including word processing, database,
spreadsheets, presentation and web authoring software.
Skill in the use and administration of Geographic Information Systems (GIS).
Thorough knowledge of planning and zoning techniques and principles.
Effective problem solving and communication skills.
Ability to establish effective working relationships with contractors, developers, architects,
engineers, owners and the general public.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to use hands to
finger, handle, or feel objects, tools, or controls. The employee is frequently required to sit;
and talk or hear. The employee is occasionally required to stand; walk; and reach with
hands and arms; and stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, distance vision, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is occasionally required to work in
outdoor weather conditions.
The noise level in the work environment is usually moderate.
EXAMPLES OF PERFORMANCE CRITERIA
Assisting in the development, revision and implementation of the Zoning Ordinance and
Comprehensive Plan to reflect the needs and desires of the Community.
Effective working relationships established with the Community Development Director,
City Staff, local and regional governments, community groups and the general public.
Ability to complete assigned work effectively and in a timely manner.
Maintain communication with City staff, City officials, committees and commissions, as
well as community members.
Maintain a pleasant, tactful, and courteous manner in dealing with the public and fellow
employees.
Good working habits and a willingness to cooperate with others and contribute in a
positive way to a pleasant working environment.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
c
o
""
'"
E
.2
c
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 '" 0 oo '" 0 ... 0 '" oo "! 0 '" 0 << 0 0 0 0 '" ... oo 0 CO ... ... 0
0 M a:i 0 a; .0 0 0 M .; "' .; .,; .; :;: M <ri M ;;; M <ri .; .0 N .; <ri 0
oo ;:: '" N '" '" 0 0 N ... '" oo N '" '" ... '" '" ... :;: oo '"
'" "'. '" "' .... '" '" "' '" N. "' '" .... .... oo '" '" 0 '" '" N 0
..; ai '" :;: '" ci ai .0 ci ..; ai :;: ",. cri N ,..: N cri ,..: ,..: cri ,..: cri ..; '" ci ..;
'" ... ... '" ... "' '" '" ... ... '" '" '" '" '" '" ... ... ... '" ... '" '" '"
0 0 0 CO 0 0 0 0 0 0 0 0 0 0 CO 0 0 CO 0 0 0 0 0 0 0
0 '" 0 oo 0 0 ... 0 '" oo "! 0 '" 0 0 0 << '" 0 oo CO 0 ... ... 0
0 M M 0 M .0 0 0 M .; ~ .; .,; .; ;! M <ri M ;;; M <ri .; .0 N .; <ri 0
oo ;:: ;;; N N '" '" 0 CO N '" ... '" oo N '" U; '" .... '" '" ... :;: oo '"
"'. 0 "' .... '" '" "' '" "! "' '" .... oo '" "', '" '" N 0
..; ai ..; :;: ai ci ai .0 ci ..; ai :;: .0 cri N ,..: N cri ,..: ,..: "' ,..: cri ..; '" ci ..;
'" ... ... '" ... "' '" '" ... ... '" '" ... '" '" '" '" ... ... '" ... '" '" '"
0 0 0 CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 0 0 0
0 '" 0 oo 0 0 ... 0 '" oo "! 0 '" 0 0 0 0 0 0 '" 0 oo 0 0 ... ... 0
0 M M 0 0 .0 0 0 M .; ~ .; .,; .; :;: M <ri M ;;; M <ri .; .0 N .; <ri 0
oo ~ 0 N ... '" '" 0 CO N '" ... '" oo N '" '" '" '" '" ... :;: oo '"
.... oo "'. "' "' .... '" '" "' '" "! "' '" .... .... oo '" '" '" '" '" N 0
..; ai N :;: cri ci ai .0 ci ..; ai :;: .0 cri N ,..: N cri ,..: ,..: <D ,..: cri ..; '" ci ....
'" ... ... ... ... "' '" '" ... ... '" '" ... '" '" '" '" ... ... ... '" ... '" '" '"
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 ... 0 ... 0 N '" 0 '" CO CO 0 0 0 0 '" '" N 0 0 ... N 0
0 <ri a:i 0 N 0 ,..: ,..: 0 .,; .; <ri .0 <ri a:i .0 .; .0 ,..: .0 0 .; ,..: 0
0 '" "' '" N ... ... '" 0 '" oo .., oo '" 0 '" 0 oo '" '" "' :;: 0 '"
N "' N '" oo "' '" 0 N "' '" .... "' ... .... "' 0 "' oo '" "' ....
,..: ci <D ci .0 cri ai <D N. .0 cri ci <D <D <D '" N ai <D cri .0 '" N ..;
'" '" ... '" ... ... ... '" '" '" '" '" .... '" '" '" '" '" '" '" '" '" '" '"
0 0 0 CO 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 CO 0 0 0 0 0
... << ... 0 oo 0 CO N 0 '" 0 0 0 0 0 0 N 0 oo 0 CO N N 0
<ri a; N .0 0 .0 a:i ,..: N ,..: a:i .; .0 a:i .0 a:i M <ri <ri <ri N ,..: M .0
oo oo N oo 0 N 0 .... .... oo oo 0 ... ... '" ... '" "' "' ... '" 0 N
N .... '" '" 0 "' '" '" .... '" '" '" "'. oo "'. oo '" 0 0 N '" .....
N. cri <D ,..: ,..: ..... N ..; cri ,..: ..; ci ,..: :;: <D "' .0 <D N ,..: ..; cri ..; "'
... "' "' ... "' "' ... ... "' ... ... ... '" ... ... ... ... ... ... "' ...
~ ~ N ~ N ~ ~ ~ ~ - - - - - ~ ~ ~ ~ ~ ~ N ~ ~ ~ ~ ~ ~
.8 "
1:> "
~ ~ 1:>
;; is ~ "
'c 10 is 1:>
E Q> 0; 10 ~
;:j1 E is
.,; a. c Q>
0 c ~ E '"
Q> '" 0; 0; 0; rn 0; 0; a. 0; 0;
." c a: Q> " c
'S; 'c c c > c -' 1:> c 0 c 'c c
0 c c Q> ]3 c c 0; c c c
e N rn rn 0 rn ~ ~ rn > rn rn rn
c. 0; a: 0; 0; a: 0; Z- c a: 10 0; is a: Q> 0; 0; 0; a: a: a: 0;
c "" Q> c c Q> c Q> L1J c 0 c c c Q> c
~ c '" 1ii c c - 1ii c 'c E 2 ~ c '" 10 a, c c c 1ii 10 - C c
rn rn c rn rn 0; rn ~ c rn rn c rn c rn rn - rn 0; 0; 0; rn rn
a: 'u a: a: 'u a: E e 'u Q> a: a: a: 'u a:
1ii 'c c c 'c ;; 'c ;; c c c ;;
c 0 c 0 E 'S; 0 c c 'w c 0 c c c
'" Z- '" Z- Z- oo Z- oo Z- Z- Z- oo 'w 'w Z-
rn 00 rn 00 0 c 00 rn rn 00 rn 00 00 rn rn rn 00
c: 0 a: <( 0 0 a: <( 0 0 L1J <( a: 0 a: <( a: 0 0 <( <( a: a: a: <( 0
0
'"
."
rn ;; ;; ;; ;; ;; ;; ;; ;; ;;
c. [<i [<i
E rn e Q> [<i e [<i rn ~ e e e rn rn e Q> [<i e rn e e ~ e rn
Q> ~ Q> Q> Q> ~ Q> Q>
0 ,; 10 ;; ~ 10 ;; 10 ~ ~ ;; ;; ;; ~ ~ ;; 10 ,; 10 ;; ,; ;; ;; c ;; ~
u ~ Q> :;; " Q> :;; Q> " " :;; :;; :;; -S -S :;; Q> ~ Q> :;; ~ :;; :;; Q> :;; -S
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
z en z z z en en en en en
1'! "' "' <; :?J '" N ... N '" .... U; :g ~ ~ :i\ 0 ....
Q> '" ... '" '" '" "' '" ... .... ... ~ ;;; ... 0 .... '" ... '" "'
c: a; 0 0 0 0 N '" '" '" ... 0 "' '" N '" '" N "' .... "' ... "' :;: N ....
Q> :: 0 "' .... N ... ~ .... '" '" '" '" '" 0 N oo ... N N '" '" '" '" '"
<;> ~ "' - N N N - - ~ N ~ ~ N ~
'-
Q>
c:
c:
rn
a:
-
.e
J!J 0
:; c Z- ~ 1ii
'" Q> U '" 10
Q> rn rn Q> '" 0 c rn c c rn Q> '" Q> 0;
'" :g '" Z- ~ rn rn ." ~ rn
Q> ~ '" 00 0 0 00 C5 0; c '" ,., c 0 Q> ~ rn rn
.<: -' rn ;; ;; '" c 0 :;; c rn ~ a. 'c
c 'U 1; ~ '" ,., ." c 0 ;; '" 0 -' Q> E 0 u u
u " rn 0 E c rn ~ '" Q> rn 00 ~ ~ ~ 1ii - 00 Q> '" ~ 8 Q>
Q; Q> X E 00 0- 0 ;; Q> c E 00
.0 Q> ." rn :c 0 0 '0 1" 00 '" c " " " ~ .2 ." 00 rn rn rn
Q> ;;: ;;: C Q> rn ~ 0 (j ;t rn 0 rn rn ~ 0 0 0 f1. rn Q> 0 .<: ii5 S S
en <( lD 0 0 0 :I: , '" -' z z z 0 '" '" '" en
2:-
'"
ro
(f)
u
:;::
...1
<0
o
o
N
-'-
~
<D
c
c
'"
a:
.2:-
U
<D
OJ
'"
(L
c
o
tJ
E
~
.8
c
'" '" ..
.. '" ~
<ri .. .,;
N "' ~
.... .. ..
c5 '" M
.. "' "'
..
'" '" ..
.. '" ci
<ri .. "'
"'
N "' M
.... '"
c5 '" "'
.. "'
'"
'"
'" '" ~
.,;
.. '" ..
<ri .. C
N "' M
.... '" "'
c5 '"
.. "'
'"
..
'" .,
'" .,;
<ri N
C
'" c5
"'
N- "'
..
'"
a>
~
'" .,;
'" a>
,..: ..
.... ..:
.... ..
..
'"
'"
~ ~
:;;
C
C
'"
c:: :;;
<D C
OJ c
'"
'0 c::
0
'" 1:-
'" 0
<(
1;;
e '"
<D
Q; ~
;;; S
0
rJ)
.... "'
N '"
'" N
.. ....
N N
<D
0<
'"
-'
.. '"
<D <D
lD '" '"
2 c '"
0 :;;
:2 c
$: ~ ~
'"
OJ
Q)
'"
a.
i::'
'"
ro
(J)
u
:;;
....J
CD
o
o
'"
2-
~
OJ
C
C
'"
a:
.?;>
(3