HomeMy WebLinkAbout01-29-07 Item 3D, 2007-2011 CIP
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~HlLLS
Request for Council Action
Prepared By: Kristine Giga
Dept.: Engineering
Council Mtg. Date: _____________m_ ----.....ii29i6f--- ------------------.
Final Action Needed By:jj~~l()i""_______
Agenda Item:
3D
Budgeted Amount__
Actual Amount:
Funding Source:
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r6Quli[(I1~Clifu~'t~~lIb3IillgE@i~iru:~mlli."."."_"_"._________________n'__....._.............."..........._"_"_"_______
j Motion to approve the 2007 to 2011 Capital Improvement Plan.
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rS~ff3fReoomrnrKrt!11~tl~~5giligjU?~2~ili1tikl!fjru ____________.__"....mm......".......".
iApprove the 2007 to 2011 Capital Improvement Plan
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leIfui€;';::0~
No.:
,v'uu'""ee No":
x Recommendation:
Recommendation:
x !C)th~;: ..:.~:i.ve-Year CIP
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EN HILLS
MEMORANDUM
DATE:
January 25,2007
AGENDA ITEM 3D
TO:
Mayor and City Council
Michelle Wolfe, City Administrator
FROM:
Kristine Giga, Civil Engineer
SUBJECT:
2007 to 2011 Capital Improvement Plan (CIP)
BACKGROUND
Staff has had several discussions with the City Council regarding the proposed five-year CIP
during calendar year 2006. Staff has made revisions based on these past discussions and is
presenting the final five-year CIP for approval.
DISCUSSION
The Council has not formally approved a five-year CIP since 2005. Staff is recommending that
we approve a five year CIP, for the years 2007-2011. This is an important step to take for a
number of reasons. The CIP is a plan, not a budget. As an approved plan, it serves as a guideline
for staff to focus planning efforts for upcoming projects. It is also a critical element for financial
and budget planning purposes. We need a basis on which to base projections, and an approved
capital program is that foundation.
Capital proj ects and purchases are always large enough that they will not proceed without
separate action by the City Council. However, by a approving a five-year program, we can work
toward these goals, with the flexibility to recommend and adopt changes along the way. As part
of the annual budget process, the current year of the CIP will be incorporated into the actual
budget.
Based on the most recent discussion with the City Council at the January 22,2007 Work Session,
Council expressed a desire to review the selected projects for the Pavement Management
\\Metro-inet.us\ardenhills\PR&PW\Engineering\2007\Council_Actions\1-29-07Memo5Y earCIP .doc
200p PMP
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Program to ensure that the available funds are appropriately spent on street improvements and
maintenance. At this time, staff is requesting approval of the 2007 to 20 II CIP with the
understanding that we will review the selected PMP projects as we work on and develop the
2008 to 2012 CIP.
RECOMMENDED COUNCIL ACTION
Staff recommends that Council approve the 2007 to 20 II Capital Improvement Plan.
Project Description
ARDEN HillS CAPITAL IMPROVEMENTS PROGRAM FIVE YEAR SUMMARY 2006-2011
REVISION DATE: January 18, 2007
TotalPmjectCost General Capit.1 Special Revenue General Fund PublicSalety MnDOT Slate.Aid Ut~~ Fuods(5 Commerlls
Fuod(1) Park Fund '" Capital Fund Coap.AoreOOlent FundS/4) Sto,mWate' Waler San;tafY
2006 lWorkinn Can.l Fund Balance Jan 1 - 2006 $ 6,213,340 $ 187.882 $ - $ 302,250 $ 195.55011 $ 735,528 $ 416,012
2006 RidawoodN.ighborhoodReconsfruolion , (2,D58,27g.DDI , (1.000,581.1'0) , 201',000.00 . 55'.1'26.00) , 231',548.00) , 89.36400) UpdaledtoindudeCr.a eOrder#2
Reoor>5tructliIlStatKlns::l,#11. #12. #13 , 35.000.01') , 35.DIJ1l,OD > Ineefln Coslsanl
"" SchmidlPa,kUnder aSS . 32.000,1'0 ; 32,000.00 Count "m 01. Anllci led Eanie.l Construclion 21'1'6
CSAH96landsc.tn Enhancemeots , 120.407,47 ; 120.407,47 , Total m t costs a roximatel S360.000, remainder aidb Ramse Count
Serliler Sewer 1&1 Miti etKlnWork Cit Fames) . 25.000.001 , 25,000.01' Noedin I fram o&M on actual labor/eltoftabove ""fmal bud e\ed labofand materials
Baskett>allfTennisCourIRer.abilitation RoalHillsandFiDtal , 12.000.1'1' . 1121'1'0,1'1'
3153 Shoreline lane Ofivewa' , 18,1'00.1'1' . 16.IlOO,00
VauhnT""",rAccessRoad , 17.603,28 , '7.60328
AssessmentI'. -'Enter riseFundCoOVJM~DOTStateAid estimated , 3'1,000 , , , , 200.000.00 , 501917 , 68,866 , 84,603 2005 PMP State Aid reimtru,sement a! S225.000 inollideainSlormWaterFurldoontriblllions
Tolalsfor2006 , (2,316.289.75) . (843,591.75) , 132,000.00) , (212,OOG.00) , . '200.000.00 , (49,109.00) , (161,662.00) . (64,761.00)
2007 IWorkina Cae.! Fund Balance Jan 1 - 2007 $ 5,369,748 $ 155.882 $ - $ 502.250 $ 144,659 $ 573,866 $ 351,251
2007 pMP. Mill and Dvenay , 764.500.00 , (532,000,001 , 200,000.001 , (20.000001 . 2.500,00 . 10,000,1'01
2007 Sealcoat , 100,000.00) , 11'1'.000.1'1'1
OldH' hwa 10Sidewalktm ovementsCPRa,Bridel , /230.01'0.00 , 50.00000 ; 180.000.00 Costlo,brideworkonl:tra.coslsiocludedas rtof Snellm AvanueReionalTrail " ""din2Dl0
Storm Pona Main\e""nce Pro'oct , 50,001'.001 , 50.000.00 loclude.Removal 01 S;I\De sit. lor Exl.lin Cit Pond.
Seniler Sewer I&t Mit. ationl"lork , 100,100.00 , 100,100.00
aaska\ball/TenOlsCourtRal1ab;lilation Cummin s , (30,001'.00) , :J5.000.00
Emereoc VehiclePreem tionlromair>iJoral ro rami , 25.000.00) , 26.000.00
Re ace 1990 Water Tanker , 11'5000,00) , 1105,000.01' ,
As.es.menlPa lEn' n.eFundCootr.lIMDOTStateAideslimale , 296.000 , , , , 190,076.00 , 281,508 , 00,675 , 108,788
Totals for 2007 , (1,41Il,60O.QO) . {441,OOO.~oJ , (llS,OOO.OO) . (~OO,oOa.OOI , , (15,g~4.oo) , 211,508.~0 , 94,175.00 . /1.312.00)
2008 fWorkina Cao.\ Fund Balance Jan 1 - 2008 $ 4,928,748 $ 70,882 $ - $ - $ 486,326 $ 66.849 $ 668.041 $ 349.939
2008PMP.Recons\ruct , 2,245,000.00) , (1.331',1'00.00) , (200.000.00) , (500.000.00) , (2pD.DOO.OD) , 1'5,000.001
Count Road E Sidewalktm rovem8nts arid eSo monlNorthD lion , 1376.700.00) , /327,000.00 , 49700,00 B,ideSementSouth{)\ion.S346,000$299kCoo AL,$47kSlateAid
~"' Road E Side"-'alk 1m rovemenls(Norll1'Nalkl , 31'2900.1'1') , 302,900.00 SouthWalk$1~8,300 5tataAid
SonitarySewefl&II.,i\ alionWafk . 1100,10000) , '100,100.01'1
StormPondMeinte""no~Projeot , 150,00000) , 150.000,00)
179,440.001 Soopet>a..dUponfeSUltsolinspeClKlnbyKTATatOLlrlC.(December,20051,includes 524.300 lor fence
RealrSou\hWa\erTower , '7\1,440.00 ; and 20% lor en ineeri Screen and radin work com leledb O&M,notincluded;ncost
BeskelballlTennis Court Reh"b,l~a\",n Hazelnut , 15.000.00) , 15.000.00
cn TrailS'nee , i25,POOOO , 25,000.00
S--lOPicku , 25,DOO.OD , 25,000,00
AssessmentPa ....Enler fiseFundContr.:MnDOTSlaleAld estimated , 441',000 , . , , 190,076.00 , 295,340 . 150.651 . lM.Oll
Totals for 2008 , (3,219,140.00) , 1915.000.00) , (25,000.00) . (215,000.00) . , (102.524.00) , (154,680.00) , (128,789.00) , 48.97J.~0
2009 IWorkinll Can.l Fund Balance Jan 1 - 2009 $ 4,013,748 $ 45,882 $ - $ 323,802 $ 187,811 $ 539,252 $ 398,912
2009 PMP. Reoonslfucl , (1.233.00000) , (683,900.GD) . 200.000,00) , 250,1'1'1',1'01 , (51',000,01') , (50,00000
20095e81coal , 177.1'00.001 , 177.00(00) Includos2,500forsealcoalin olF~a S\abon #1 parki '0'
Storm Pond MaimeMnce Pro' cl , 50.000.01' , 50.000.00 Includes Removal 01 Sitl De sitsfmnnExisti C;IPorlds
Saniter Sewer 1&1 Mili alion'Nork , (100.100,00 , HlO,100.00)
Baskelt>allfTeonis Court Rehabil;taI;on Cit atlare , ib.OOO.DDI , 15,000.00\
f.2504,4Truck , DO.OOO.OOI . 30.l}{HlOO
Groundsf,lasterwiBroom , (31'.00000 , 30.000.00
Floet.idePi,ku One Toow' HO;SI , 35,000.1'1'1 , 35.01'1',01'1
ReleceJelterTruok , 130,000.001 , 131'.000.1'1'1
Assossmen'Pa .IEntor riseFundCon~':l>.lnDOTSlat"Aod estimated , 347.000 ; , ; , 190,076.00 , 310.319 , 180.1'15 , 21'1',365
Totals for 2009 , 11.701,000.00) , /6".I8.E~0.00) , - , (215,000.00) , . 190,O76.~0 . 111,319_00 , 130,0'5.00 , 50.265.11D
2010 Workina CaoJ Fund Balance Jan 1 - 2010 $ 3.374,848 $ 45,882 $ - $ - $ 513,878 $ 177,492 $ 669.267 $ 449.177
20HlPMP-ReODr>5Uuot , 12,195.000,00 . 700.000.00) . 200,000.001 , 8lI0,00(00) , (350,000.001 , 130,001'.01'1 , 15.000.00 $100.000 of Slate Aid \0 bea ;ed toSlorm Sewer Cosl.
SoelhngAVMue Reg",nal Tra;1 , 600,000.00) , 800.000,001 ReseafcM possib,ityofgranls 10 tund this project. candidalelofferle,at! unds?
Sanitar Sewer 1&1 Mi\ o\ionWork , (100,100.001 ; 100,100.00)
BasketllalliT enn<s Courl Rehab~ilatKln ,,, ,Ilafe , 15,000.001 , 15000.00
f3500natonPickupwlDump , 162.001'.00) , {62,DOD,00
ToroGroundsmaslefw./6room . 132.0(000) , 132,000.001
Tra'Io'wi621 Plow , lDO.OOO,OO! , {50.000,001 , (50,000.00)
S~id Sleer Loadef.lS<\Dw Bto.....~r , (28.1'1'1'.00) , /28,1'1'0,001
As.assmentra ....Ente f1seF'~ndContr.it.lnDOTSta'eA.d estimated , 529,001'.00 , , 190,Or8.00 , 31'0,1'00.01' , 175,001'.01' , 175,01'0.00
Totalsfor2010 , (3,332,100.00) . 11.143,1'1'0.00) , , (215.000.00) , , . (609,924.00) , (5D,DOD.001 , (5,OQO.DOI , 59.900,00
2011 Workinll Can.l Fund Balance Jan 1 - 2011 $ 2,231,848 $ 45,882 $ - $ - $ 103.954 $ 227,492 $ 664,267 $ 509,077
2011 PMP-Recons(ru~UMillandO'e,la , 811,000.001 , (496,000,00 , 200.000.00) , (5D,DDO.00 , 5D,DDO.DOI , 15.000,00
2011Sealcoal ; 120,000.00) , 120,001'.1'1'1
Sani\"r $c;\lor III ~Iit; at;on'i!ark , (100.\0000) , ('OO,WO.OO)
Baskelball"'TennisCourtRe~biMetion .Cil'atLafe , l~.ODO.OO) , 15.000.00
GroUrldSmaStefW,-'Bwom , (34,1'1'1'.00\ , /34,1'1'1'.00
Sru.I1Ch, , 50,000.00 , 50,000.001
f.2S0 Diesel Truc~ , 30,000.00) , 30000.(0)
f.4500""ToniPlow , 62,1'1'0.00) , 1621'00,00
Assessmen\ Pa .I Enler ,is~FundContr :~lnDOT Stata A;d .stirnatold , 354,001'.01' . , 100,076.00 , 300,00000 , 175,000.00 , 175.000.01'
Tolalsfor2011 , {l,222,10000) . {436,000.00) , , (215.000.00) , , , 190,076.00 , 250,01'0.00 , 125,000.00 , 59.900,00
2012 Workinn Can,1 Fund Bafance Jan 1 - 2012 $ 1,793,848 $ 45,882 $ - $ - $ 294.030 $ 22,508 $ 789.267 $ 568,977
UllassinnedProiects
Wesl Round Lake Raad Reoonslruc\ion , (1.51'1',0001'0 ; 1.100000.00) , , 21'1',000.1'0) , 150,1'1'1'.00 , '51',000.1'1' Palanttal lobe Full Fundedb Davela r? Amoonl LnG<>oeral Fund include. S35D,000 lrom TIF
W~slRouridLake Trail , 1\20,000.001 , 120.DO{l,00
coum Road D Tfail , '150000.00\ . 150,00000 Time with Ramse Count Road 1m o\lements
lexintonAvenueffailfe.uriacin . 150,00000\ , 50.1'00.00 Cost.unkr1<)wnat\h<stimo
Sanitar Sower Sa "' "ndAoGes.s Road 3t LS::7 , 150000.001 , 151'.000.01')
(estimated co.1 for construction and inspeclion io 2009. 620K in 2006 doll:lrsl: ~ dOM as 2 project.,
Raconstruct L~15talions ~I. ~11. ~'2. "'3 ; 700,000.001 , , 700000.00 11&IJfirst.l&12second
SCA.QAS lamlnslallahon , 200(0000) , 25,QOOIJ1l , 175000,1'0
" acePle Structure. 'Jalanline Park , 55,1'01'.00 , 55.000.00
Valentine Park Imoro,emenlS Co.\s uolmown at this time
Cotawa -Si ns CI~"elandiCoRdD, Le,i toni98 Ius 2-3addit;on.1 location , taD.OOO,DO , 180,000.00 Claval.r>iJ/Counl RoadOs nesli"",\ed a\ $30000
SoulhWalerTolVerExleriorCoali 'M' " . \50,000.01' , '51'.01'1'.00 ~-" neSlimatelromKTATalof,trlC. December,2005) """dMlanlic tedbefo,e2012
Funding Source
Noles
G.Mfal Cap.tal Fund ,nclud.s PIR Fund. Nana.sessabla Street Fund. & Capil3l Equipment This lund <s drewn down lor In~ial [lfojecl di.bursemonl. (engi""afing and construction contractor) and Funded by resideot and busi""", asses.meOl payments
Assumed lhat $200,000 wOl be drawn Irom the general fund annuall~jor W~.I ,mprovemen\s
I nctudes TlF D<stfict 2 IRound Lake Busir>css O;StfiCII arid TIF Dislr"t 1 ICotlage Villasl . About $200,000 flF llala""e av.~abl. lor projects
Slale Ald Fund balance .ssumes .n~ual disbursemont Irom ~'nOOT 01 $190.1'76 b.s<><l upon currant lavels over the pasll0 yeaf.. Fund. r.,.,.,;ved from Slale Aid are apptied \0 the Geoeral Fund or lh~ Storm Wal", Fund, Whon .pplicable
Ut;lity Enlerprise fufld balancesassumea""[opera"n9.urplu.eaohlear'Nhichisd~so\ed\oward.CIP proiacts. Enterprise1Ur>d balances do take into aooourlt!he anlil;ipaled , evenue from increased uti!l\y ra\o. Which wcro basodupon\hes\udy The
UtHity rates ""edtobe ",.exam;ned or re-structu<ed if we dosiro to hav~ a higho,fundbatance than iscu"sntlYPfojsct.~, Afternativaly,we elthe, hav~to""ekotherrevenuesouroe<trcutba""onprojoots.
Curran\\J\ilrlymla,\udY9oaslhraugh20DS Ra\e,fof2010.~d2011 are estimates only
Addilionaloommenls-
It should ba noted thal fund bal~n"" ""ill .nd o.n cha"lle ,.d;calty it the p<oject ~o.fs ~hanlle or the City fatls short on revsouo ~ottodion orspsnding mors tt>ao anticipated on ""pai's.