HomeMy WebLinkAbout08-27-07 Item 4D, 2nd Level Office Furnishing
Request for Council Action
Prepared By:
Dept.:
Council Mtg. Date:
Final Action Needed By:
MW
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Agenda ,tem:__________________4_~J).
Office Furnishings for City 'Fla.-II
Budgeted Amount:_
Actual Amount:
Funding Source:
$15,000
... .....i'CAAP&GeneraiFunCi
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L _____________ ____________________
Staff recommends the approval of a $15,000 expenditure for additional office furnishings in City HaIL
Planning:
PTRC:
NIA
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X Memo/Letter: Memorandum from City Administrator Michelle Wolfe dated August 27, 2007.
Resolution No.:
Ordinance No.:
Engineering Recommendation:
Attorney Recommendation:
Other:
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*The Preliminary Development Agreement (PDA) with RRLD includes $75,000 for an additional Planner position. With the appointment of a new !
Planner I, we will need office space for the position. The budgeted amount of $75,000 is sufficient to cover the salary of the position until the!
expiraUon of the PDA, and to cover the furnishings necessary for the position. The balance (approximately $5,900) for a second cubicle, which :
provides us with an open work area for multiple purposes (we have no open offices or cubicles at this time), is proposed to be funded from the i
General Fund. This was not included in the 2007 approved budget so it would be a budget addition. .
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
August 27, 2007
Mayor and City Council I. )
Michelle Wolfe, City Administrator [V0Il
Office Furnishings for City Hall, Second Floor
AGENDA ITEM: 4.D.
BACKGROUND
Several months ago, City Council authorized staff to proceed with recruitment of a Planner 1. On
tonight's agenda, staff is recommending the appointment of a new Planner I for the City. This
position is funded through the preliminary development with RRLD.
DISCUSSION
We do not have any additional office or cubicle space in City Hall for the new Planner I position.
In addition, we have had some interns and temporary positions that also need office space, and
we currently use a table on the second floor. With TCAAP redevelopment, staff anticipates the
need for additional office and cubicle space for the second floor. Ehlers and Associates will be
conducting a resource plan for the City, which will include a study of long-term staffing needs.
We have a $42,000 quote to furnish the entire upstairs with additional office and cubicle space.
However, until we have a better idea of our long term staffing plan, I do not recommend
proceeding with completely furnishing the second level.
We received two different quotes from Fluid Interiors. (This is the company that provided all the
original City Hall furnishings and did all the installation.) Both of the quotes include office
furniture and furnishings consistent with the rest of City Hall. The first quote is for one cubicle
($7,037.79). The second quote is for two cubicles, for a total of $12,938.70. The cubicles are
modular and can be moved and rearranged when we add additional offices and/or cubicles to the
second level.
I recommend that we proceed with installing two cubicles, one for the Planner I position, and the
other for interns, temporary employees, and others who need work space. It is further
recommended that the first cubicle cost of$7,037.79 be funded via the Preliminary Development
Agreement, which included $75,000 for the Planner position. The balance (approximately
$5,900) would be paid from the General Fund. I am requesting up to $15,000, but I am hopeful
that the actual cost will come in close to the submitted quote.
Page 2 of20
RECOMMENDATION
Motion to authorize an expenditure of up to $15,000 for the installation of office furniture and
furnishings (two cubicles) as included in the September 15, 2007 quote from Fluid Interiors, with
$7,037.79 funded via the preliminary development agreement with RRLD and the balance from
the general fund.
MW
Ilmetro-inetlardenhillslAdminlCity AdministratorlMemo\2007\8-27-07 Memo RE City Hall Furnishings.doc
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RemitT 0:
100 N 6th Street
Suite 100A
Minneapolis. MN 55403
Phone: 612-746-8700
Fax: 612-746-8701
WNW.f1uidinteriors.com
PROPO SA L -
PROPOSAL: 102497B
PROJECT# : 71-337 -
VALID TO: 09/15/07
flulO INTERIORS
BILL TO: INSTALL SITE:
City Of Arden Hills City Of Arden Hills
1245 W Hwy 96 1245 W Hwy 96
Arden Hills, MN 55112 Arden Hills, MN 55112
SALESPERSON Kris Root (Grimes)
PAYMENT TERMS: 1% 10 NET 30
CUSTOMER P/O:
LINE QTY
ITEM
DESCRIPTION
SELL
EXTENDED
Z c:.-,^""ic.-\~5
Proposal is subject to credit approval.
Customer responsible to pay Sales/Use Tax due to states other than MN.
SUBTOTAL....: 11,348.13
PREPARED BY/DATE: Kris Root
/ 08/15/07
INSTALL..... :
800.89
ACCEPTED BY/DATE:
SALES TAX...:
789.68
TOTAL
12,938.70
Proposal is subject to Attached Terms & Conditions
The products & services identified in this document are subject to Fluid Interiors
standard Terms & Conditions. Any exceptions to or deviations from Fluid Interiors
standard Terms & Conditions must be mutually agreed to in writing by all parties
in advance of the publication of this document. All goods covered by this invoice
were produced in compliance with applicable requirements of the Fair Labor Standards
Act, as amended, and all regulations and orders issued under it. -
DATE: 08/15/07
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RemitTo:
100 N 6th Street
Suite 100A
Minneapolis, MN 55403
Phone:612-7~8700
Fax: 612-746-8701
WoNW. fluidinterlors.com
PROPO SAL
PROPOSAL: 102497A
PROJECT#: -
71-337
VALID TO: 09/15/07
FLUID INTERIORS
BILL TO: INSTALL SITE:
City Of Arden Hills City Of Arden Hills
1245 W Hwy 96 1245 W Hwy 96
Arden Hills, MN 55112 Arden Hills, MN 55112
SALESPERSON Kris Root (Grimes)
PAYMENT TERMS: 1% 10 NET 30
CUSTOMER P/O:
LINE QTY
ITEM
DESCRIPTION
SELL
EXTENDED
Q...,^ ~'cI€-
Proposal is subject to credit approval.
Customer responsible to pay Sales/Use Tax due to states other than MN.
SUBTOTAL. . . . :
6,187.67
PREPARED BY/DATE: Kris Root
/ 08/15/07
INSTALL..... :
420.57
ACCEPTED BY/DATE:
.
SALES TAX...:
429.55
TOTAL
7,037.79
Proposal is subject to Attached Terms & Conditions
The products & services identified in this document are subject to Fluid Interiors
standard Terms & Conditions. Any exceptions to or deviations from Fluid Interiors
standard Terms & Conditions must be mutually agreed to in writing by all parties
in advance of the publication of this document. All goods covered by this invoice
were produced in compliance with applicable requirements of the Fair Labor Standards
Act, as amended, and all regulations and orders issued under it.
DATE: 08/15/07