HomeMy WebLinkAbout10-15-07 WS Item 1C Sheriffs 2008 Proposed Budget
~
---A~ HILLS
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
October 15, 2007
AGENDA ITEM: 1.e.
Mayor and City Council
Michelle Wolfe, City Administrator M~
Ramsey County Sheriffs Department Proposed 2008 Budget
BACKGROUND
The Ramsey County Sheriffs Department (RCSD) proposed 2008 budget is attached. The
overall proposed increase is 6.47%. Arden Hills' proposed share of the budget would be a
6.42% increase. Budget "highlights" include the following:
. New relief deputy starting 7/1/08 (estimate AH share is $4,529)
. 2% COLA for salaries
. PERA increases (to 12.9% Police, 6.5% civilian)
. Increased car replacement cost to $26,000
. Increase of$5,000 for weight restriction enforcement
. Additional $10,000 for computers
. Maintain previous levels for equipment and lasers
DISCUSSION
During previous discussions, the Council raised questions regarding the addition of a relief
deputy, workers compensation leave, patrol coverage, and other issues. Responses to those
questions were forwarded to Council (a copy is attached for reference). At the October contract
cities meeting we will be trying to approve the 2008 budget, so that the seven cities can proceed
with finalizing their respective City budgets.
The City managers of the contract cities are going to be conducting a review of the way the
RCSD budget is allocated to the various cities. This process is anticipated to take several
months. The goal would be to have any changes implemented with the 2009 budget.
I have also attached a copy of the 2007 Ramsey county Sheriff Annual Review form. It would
be very helpful if you could fill these out with your comments and return to me; or, we can walk
through the questions on Monday night and I can capture comments at that time.
Memorandum to Mayor and City Council
Re: Pay Equity and Compensation Study
September 17, 2007
Page 2 of2
DIRECTION REQUESTED
O. Direction regarding the 2008 proposed budget. I need direction in terms of whether
or not I can support the budget as a member ofthe contract cities group.
O. Input regarding the 2007 Annual Review.
If you have any questions regarding the proposed budget, please let me know in advance of the
meeting so I can work with the RCSD on the responses. I did not ask them to attend the meeting
on Monday - if you would like someone present, please let me know and I will see if I can
arrange it.
Attachments: Budget Documents, Annual Review Form
MW
I Imetro-inetlardenhillsladmin ICity AdministratorlMemo 1200711 0-15-07 Memo RE RCSD 2008 Budget.doc
ARDEN IDLLS %CHANGE EST COST 2008 EST COST 2007 EST COST 2006 EST COST 2005
PATROt. DEPUTIES $642,125.77 $600,776.97 $588,27333 $561,239.51
INVESTIGATION DEPUTIES $78,527.83 $78,392.80 $76.899.51 $69.936.68
PROPERTY FLEET ASST $9,392.09 $10,085.29 $9,974.76 $9,542.31
EQUIP&MAINT $77,296.85 $71.393.77 $67.256.85 $59,937.67
TRAFFIC DEPUTY $18,495.66 $16,779.25 $15,415.63 $14.354.01
TRAFFIC DEPUTY #2 $10,247.09 $9,749.35 $6.572.33
CRIME PREV $16,641.44 $15,928.83 $15,648.00 $14.916.25
RADIO CHARGE $0.00 $0.00 $0.00 $31,596.60
ESTIMATED REVENUE ($46,410.38) ($45,401.06) ($44,316.86) ($50.123.04)
SUB TOTAL S823,983.98
TOTAL 6.42%f'$806';316.35 $757,705.20 $735,72355 $711,400.00
GEM LAKE
PATROL DEPUTIES $52,224.74 $48,839.23 $47,821.82 $45,623.58
INVESTIGATION DEPUTIES $6,689.11 $6.677.61 $6.550.41 $5,957,31
PROPERTY FLEET ASST $800.03 $859.08 $849.66 $812.83
EQUIP&MAINT $6,458.40 $5,965.18 $5,619.53 $5.007.99
TRAFFIC DEPUTY $1,509.58 $1,369.31 $1.260.19 $1.173.05
TRAFFIC DEPUTY #2 $5.123.54 $4,874.68 $3,286.17
CRIME PREV $1.079.62 $1.033.39 $1,015.17 $967.70
RADIO CHARGE $0.00 $0.00 $0.00 $2,691.44
ESTIMATED REVENUE ($4,029.40) ($3,943.05) ($3,771.75) ($4,097.78)
SUB TOTAL S67,15l.91
TOTAL 6.36%L . $62'..85:;.64 $65,675.43 $62,631.20 $58,136.12
LITTLE CANADA
PATROL DEPUTIES $693,301.93 $649,468.29 $635,985.04 $606,780.67
INVESTIGATION DEPUTIES $94,933.97 $94,770.73 $92,965.46 $84,547.94
PROPERTY FLEET ASST $11,354.30 $12,192.32 $12,058.70 $11,535.91
EQUIP&MAINT $77,289.51 $71,387.00 $67.250.47 $59,931.99
TRAFFIC DEPUTY $20,092.22 $18,263.44 $16,861.67 $15.702.00
TRAFFIC DEPUTY #2 $28,179.50 $26,810,72 $16,430.83
CRIME PREV $18,231.20 $17,450.51 $17.142.86 $16.341.20
RADIO CHARGE $0.00 $0.00 $0.00 $38,197.81
ESTIMATED REVENUE ($51,432.66) ($50,358.82) ($48,745.74) ($54,408,85)
SUB TOTAL S895,llO.92
TOTAL 6.19%: $891,949.97 $839,984.19 $809,949.28 $778,628.66
NORTH OAKS
PATROL DEPUTIES $385,140.70 $360,173.61 $352,67058 $336,459.25
INVESTIGATION DEPUTIES $27,884.50 $27,836.56 $27,306.30 $24,833.87
PROPERTY Ft.EET ASST $3,335.05 $3,581,19 $3.541.94 $3,388,39
EQUIP&MAINT $47,628.65 $43,991.31 $41,442.22 $36.932.31
TRAFFIC DEPUTY $10,553.86 $9,539.44 $8,624.57 $8,037.56
TRAFFIC DEPUTY #2 $0.00 $0.00 $3.286.17
SECURITY CSO $75,120.85 $65,019.89 $36,741.64
CRIME PREV $6.186.85 $5.921.92 $5.817.52 $5,545.47
RADIO CHARGE $0.00 $0.00 $0.00 $11,219.66
ESTIMATED REVENUE ($26,232.48) ($25,639.99) ($25,326.53) ($28,652.13)
SUB TOTAL 5470,175.75
TOTAL 7.99%) $529,617.98 $490,423.93 $454,104.41 $397,764.36
712612007
PAGE 1
SHOREVIEW
PATROL DEPUTIES $1,196,842.50 $1,119.811.27 $1,096,506.83 $1,046,118.41
INVESTIGATION DEPUTIES $147,734.44 $147,480.41 $144.671.08 $131,571.90
PROPERTY Ft.EET ASST $17.669.35 $18,973.46 $18,765.52 $17,951.96
EQUIP&MAINT $143,784.20 $132,803.56 $125,108.24 $111,493.43
TRAFFIC DEPUTY $34.631.53 $31,422.59 $28,875.46 $26.887.44
TRAFFIC DEPUTY #2 $25.617.72 $24,373.38 $16,430.83
CRIME PREV $36,808.47 $35,232.29 $34,611.13 $32,992.60
RADIO CHARGE $0.00 $0.00 $0.00 $59,442.70
ESTIMATED REVENUE ($87,238.98) ($85.349.72) ($83,194.25) ($93,927.77)
SUB TOTAL SI,s4l,83R.97
r.-.-.'."-. _.'''_.._...--'-~.''~.'.
TOTAL 6.39%1 $1,515,849.25 $1,424,747.24 $1,381,774.82 $1,332,530.66
VADNAIS HEIGHTS
PATROl DEPUTIES $617,751.77 $578,538.17 $566,520.94 $540,502.11
INVESTIGATION DEPUTIES $98,179.58 $98,010.76 $96,143.77 $87,438.47
PROPERTY FLEET ASST $11.742.48 $12.609.15 $12,470.96 $11,930.30
EQUIP&MAINT $70,058.58 $64,708.28 $60,958.75 $54.324.96
TRAFFIC DEPUTY $18,382.88 $16,727.54 $15.535.94 $14,460.77
TRAFFIC DEPUTY #2 $23,055.95 $21,936.04 $13,144.66
CRIME PREV $21,227.10 $20,318.12 $19,959.91 $19,026.52
RADIO CHARGE $0.00 $0.00 $0.00 $39,503.71
ESTIMATED REVENUE ($46,801.03) ($45,826.23) ($44,396.47) ($49,435.19)
SUB TOTAL S1IIlI,9S9.S1
TOTAL 6.07%1.. $813,597.31 $767.021.83 $740,338.46 $717.751.65
WHITE BEAR TOWN
PATROL DEPUTIES $545,890.30 $511,057.61 $500,434.55 $477,445.99
INVESTIGATION DEPUTIES $61,805.05 $61,698.77 $60,523.48 $55,043.41
PROPERTY FLEET ASST $7,392.01 $7.937.59 $7,850.60 $7,510.24
EQUIP&MAINT $63,283.81 $58,450.89 $55,063.95 $49,071.66
TRAFFIC DEPUTY $15,587.67 $14,141.96 $12,958.54 $12,071.08
TRAFFIC DEPUTY #2 $10,247.09 $9,749.35 $6,572.33
CRIME PREV $16,061.22 $15,373.46 $15,102.42 $14,396.18
RADIO CHARGE $0.00 $0.00 $0.00 $24.867.99
ESTIMATED REVENUE ($39,255.07) ($38,412.12) ($37,463.40) ($41.855.24)
SUB TOTAL 5694-,432.39
( $681,012.07
TOTAL 6.41%1 $639,997.51 $621.042.46 $598,551.31
"
CONTRACT ESTIMATE 6.47%1$5,308,198.57 $4,985,555.33 $4.805,564.19 $4,594,762.77
7/2612007
PAGE 2
2007 Ramsey County Sheriff Annual Review
l. What are some of the things that you felt went well during the calendar year 2007?
(Things that you think RCSD did well. List significant accomplishments, planned
and unplanned.)
2. What are some of the concerns that you had with the performance of the RCSD
Department during the calendar year 2007? What would we like to have
accomplished but didn't, and why?
3. Are there certain strengths and weaknesses that you would like to observe about the
performance ofRCSD in 2007?
4. What suggestions do you have for any changes during calendar year 2008?
5. What trends should we be aware of, and be watching in terms of future planning?
6. Are there any other comments you would like to make about the performance of
RCSD during calendar year 2007?
\\metro-inetlardenhills\adminlCity AdministratorlPolice Services and LJFD\2007\2007 Annual Review Questions.doc
~
~~HILLS
MEMORANDUM
DATE: September 7, 2007
TO: Mayor and City Council
FROM: Michelle Wolfe, City Administrator
SUBJECT: Response to Questions to Ramsey County Sheriffs Department
BACKGROUND
During a recent budget discussion, it was noted that there are concerns with the addition of a
Relief Deputy for the proposed 2008 law enforcement budget. Councilmember Grant indicated
that he had a number of questions for our contract law enforcement provider, Ramsey County
Sheriff's Department. Staff was directed to work with Councilmember Grant to address those
questions. The questions were submitted to RCSD on August 16 and the responses are noted
below.
DISCUSSION
Arden Hills has about 5.0+ FTE head count. Included in the figure is a portion of the Rice
Street Car and traffic deputy. Of the AH FTE count what is the total annual hours for vacation.
sick and personal leave ?
The Arden Hills FTE count for patrol is 5.4098245. Per Undersheriff Altendorfer, this
number actually reflects the FTE's necessary to provide 24-hour patrol coverage. The
traffic and Rice Street car are budgeted separately from patrol. The patrol number is
what it takes to staff a 24/7 car.
In terms ofthe total annual hours for vacation/sick/personal leave, that data is not
available. It is not tracked by City; they could only provide these numbers for
department as a whole. Another complication is that while they try to staff each car/City
with a constant person, it doesn't always work that way, so it is difficult to track.
Of the AH FTE count what is the total annual hours for court duty related to AH?
As with the question above, this data is not tracked by City.
What is the AH percentage (or FTE amount) for the traffic deputy?
Day shift - 15.5014%, which equals $16,779.25 in the 2007 budget
Afternoon - 10% or $9,749.35 in the 2007 budget
Page 2
What is the AH percentage (or FTE amount) for the Rice Street car?
In the 2007 budget, it is 8.33% or $16,248.92
What is the response time for the AH unit?
2006 (which is the most recent data available if you want to look at a full year):
Every call overall = 6.30 minutes average
For medicals = 5.21 minutes
What percentage of the time (or number of calls) is the AH car backing up other cities?
They do not track that so do not have data available.
What percentage of the time are other cities backing up AH (excluding the Rice Street car and
traffic deputy)?
They do not track that so do not have data available.
What is the purpose of the power deputy?
This is really a relief deputy. The goal is to help provide better visibility in the
communities by increasing staffing levels. This is in response to concerns of the
communities. If you don't have back-fill for personnel, with absences, etc., you lack
visibility.
Note: City of Arden Hills FTE count would increase by .079556243 if the relief deputy
is included in the 2008 budget, to begin July 1, 2008. This translates to a cost of
approximately $4,529. (If it was a full-year, the Arden Hills share ofthe cost would be
approximately $9,059.
At a Work Session with RCSD, Councilmember Holden had raised a question regarding
worker's compensation absences. Below is Undersheriff Alterndorfer 's response to that inquiry:
"Regarding Workers' Compensation and staffing, that is a case-by-case basis, depending on the
injury and if it looks like the employee will return back to work in a short period oftime.
Some of our extended absences have been due to non-work related injuries. We still need to be
covered on the schedule, sometimes with overtime. Employees use sick time, so no workers'
compensation is involved.
When injured on duty, employees have to submit a claim for that injury. While out of work they
typically use sick leave until the claims gets accepted. In some cases the claim is denied. The
employee is still out sick on the schedule. They then have to take court action to advance their
claim. We fill their absence on the schedule with overtime if needed. We have a relief factor
built into our staffing but come up short if the injury ends up being extended due to
rehabilitation, or testing for fitness for duty examinations.
Page 3
If the claims get accepted as a Work Compo injury, there hypothetically would be salary savings.
This savings get eaten-up by our increase in overtime to cover the work comp absence. Because
we are only authorized at a specific number of personnel we have to cover the absence out of our
Contract-City compliment, typically with overtime.
FYI, any budget adjustments are settled at the end ofthe year, what is referred to as
"Reconciliation". This is done by the Sheriff's Department accountant and reviewed by the State
Auditor on a yearly basis. The Contract Cities pay for the actual use of their shared resources.
The Sheriff's Department does not monetarily profit from this contact arrangement. If there is
cost over-runs or budget savings these are adjusted at the end ofthe year under the
"Reconciliation" process."
DIRECTION REQUESTED
Please review and forwarded any questions to me. We will discuss the proposed 2008 budget in
more detail at a later date, and can continue the discussion regarding the relief deputy position at
that time.
MW
l\metro-inetlardenhil/s\AdminICity AdministratorlMemoI200719-04-07 Memo RE RCSD Questions.doc
IImetro-inetlardenhil/s\AdminlCity AdministratorlMemo\200719-07-07 Memo RE RCSD Questions.doc