HomeMy WebLinkAbout10-29-07 Item 7B, Cummings Park Hard Court Reconstruction
~
~HILLS
Request for Council Action
Prepared By: Michelle Olson ..VJltY
Dept.: -'Public Works ____m._
Council Mtg. Date:"'" -------------October-29~-200.7...'..'.
Final Action Needed By: _9ctober--29;--200ju..
Agenda Item"
7.B.
Budgeted Amount: $35,000
Actual Amount: ".. - -- - - - - TeD
Funding Source:__ _n... ....... _____ ____~_P~.~,!.~.L~~~~I)_l.I.~..,~~.r.~.f~!!':t_
i~~t!f1c;iRl\~tiormE!~q[~ejgg)Htlli~~~n.ltthilll~Jl________'_mmm.,.."....."",.._"__________________"_'._m.............."..._"_"~___________n___"_"............"......."_.n.n__________________"_..."................"_"___________n____"_......,,."........._"_._____________
I Provide direction regarding the Cummings Park Hard Court Reconstruction Project (Staff has outlined two options).
!;S~~~ijj_~m]~1!Q~ji![~iii~~e~liiliufiligg0~L_n___________n____"..n...............n..___n_____n________"_..,,................"..."_"_"_________________.."......................n"______________n_mm"".............."".."___________________"""................."______________n_m"".................."_"_____________,,_......................__.
!Staff recommends competitively bidding the Cummings Park Hard Court Reconstruction project in spring of 2008 with the engineer's current'
!recommended scope. Staff will then be able to budget appropriately from the Special Revenue Park Fund for the project in 2008.
x
Dated 9/22/07 from Michelle Olson, Parks and Recreation Manager
No.:
No.:
Recommendation:
Recommendation:
x
1l!T[!iiij'!iijijm!lTiP1lllaliog~!lifffim!ffiFlffiffiFliill~.................................................................................................................................................................................................................................................................... ...................................................................
Staff budgeted $35,000 from the Special Revenue Park Fund for the Cummings Park Reconstruction Project in 2007. However, the quotes
for the proposed project came in at an average of $65,000. If a full reconstruct is not done with the Cummings Park Courts, a resurfacing
project would need to be budgeted from the General Fund due to the restrictions on use of Park Dedication Fees for maintenance.
Resurfacing would be considered routine maintenance and therefore, would not be eligible for funding from the Special Revenue Park i
:"E~_~~_.
\\Metro-inet.us\ardenhills\PR&PW\Parks\Memos\Council Actions\Cummings Park Reconstruct Project 2007.doc
~
.--A~ HILLS
MEMORANDUM
DATE:
September 19,2007
Agenda Item: 7.B.
TO: Honorable Mayor and City Council
Michelle Wolfe; City Administrator
FROM: Michelle Olson, Parks and Recreation Manager ':nt&
SUBJECT: Cunnnings Park Reconstruction Project
BACKGROUND
On July 9, 2006 at a Regular City Council Meeting, City Staff presented information on the
subject of establishing a maintenance schedule for all hard court play areas in the City. At that
meeting, staff presented three courts in poor condition that were overdue for maintenance
(Floral, Royal Hills, and Cunnnings). The City Council decided to amend the 2006 budget in
order to immediately resurface Floral Park and Royal Hills hard court play areas. Resurfacing
work on those courts took place in October of 2006. At that time, staff informed the City
Council that the hard court play area at Cummings Park was in need of a reconstruct versus a
simple resurface. It was discovered at that time that the courts had cracks and heaving that could
not be resolved from a resurface. City Council directed staff to budget for a reconstruct in 2007.
The estimate that staff received at that time was for $35,000.
The City has never done a reconstruction proj ect on a hard court play area before. In order to
ensure that quotes for service were comparable, staff requested engineering assistance to produce
specifications and to establish recommendations based on findings. WSB & Associates, Inc. was
engaged to complete this work.
BUDGET
After completion of the soil boring, specifications, and plans, WSB & Associates, Inc. did solicit
quotes from five contractors who specialize in tennis court reconstruction. The quotes were
returned with an average price of approximately $65,000 (The engineer's estimate is included).
As stated earlier, staff budgeted $35,000 from the Special Revenue Park Fund for this project.
Due to the high bids, the City will be required to competitively bid the project. Due to the time
of year, this will delay the project until 2008. However, this will give the City time to
appropriately budget for the project in spring of 2008. Therefore, staff is looking for direction
from the City Council on how to proceed.
\ \Metro-inet. us\ardenhillsIPR&PW\Parks\Memos\Council Memos\Cummings Park
Reconstruction07.doc
Cununings Park Reconstruction
Page 2
OPTIONS
Two options on how to proceed are as follows:
1) Competitively bid the project in spring of 2008 with the current scope prepared by the
engineer. Staff would be able to budget for the project appropriately from the Special
Revenue Park Fund in 2008.
2) Resurface the court within the current budgeted amount in 2008. Due to the time of
year, work on this hard court will need to be delayed until 2008. A resurface and
partial reconstruct would provide a new surface; however within a couple of years,
reflective cracking would occur. If a complete reconstruct is not done with the
Cummings Park Courts, a resurfacing project would need to be budgeted from the
General Fund due to the restrictions on use of Park Dedication Fees for
maintenance. Resurfacing would be considered routine maintenance and therefore,
would not be eligible for funding from the Special Revenue Park Fund.
Included for your review is a letter from Diane Hankee of WSB & Associates, Inc. that identifies
the engineer's recommendation.
REOUESTED CITY COUNCIL ACTION
Provide direction regarding the Cununings Park Hard Court Reconstruction Project.
STAFF RECOMMENDATION
Staff recommends competitively bidding the Cummings Park hard court project in the spring of
2008, with the engineer's current recommended scope. Staff will then be able to budget
appropriately from the Special Revenue Park Fund for the project in 2008.