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HomeMy WebLinkAbout01-09-08-PCA quorum of the City Council may be present at this meeting. Planning Cases are available online at: http://www.ci.arden-hills.mn.us/planningcases Chair , David Sand 1245 W. Highway 96 Commissioners �j2�F,;�j HILLS Arden Hills, MN 55112 Andrew Holewa -`�� 651:792.7800 Clayton Larson - www.ci.arden-hills.mn.us Liz Modesette Arden Hills Janet Stodola Roberta Thompson Planning Commission Clayton Zimmerman January 9, 2008 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda Regular Planning Commission Convenes 6:30 PM Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. December 5, 2007 Regular Meeting 3. PLANNING CASES A. Planning Case 07-029; Variance; Mathew &Ann Wessberg; 1455 Skiles Lane - Not a Public Hearing B. Planning Case 08-001; Site Plan Review and Variance; Marc &Dawn Al; 3275 Lake Johanna Boulevard:- Not aPublic Hearing C. Planning Case 08 -002; Variance; Roger and Diana Ettel; 1249 Tiller Lane - Not a Public Hearing D. Planning Case 08-004: Sign Code Amendments; City of Arden Hills - Not a Public Hearing 4. UNFINISHED AND NEW BUSINESS A. Planning Commission Terms 5. REPORTS A. Report from the City Council B. Planning Commission Comments and Requests 6. ADJOURNMENT A quorum of the City Council may be present at this meeting. Planning Cases are available online at: http://www.ci.arden-hills.mn.us/planningcases Chair , David Sand 1245 W. Highway 96 Commissioners �j2�F,;�j HILLS Arden Hills, MN 55112 Andrew Holewa -`�� 651:792.7800 Clayton Larson - www.ci.arden-hills.mn.us Liz Modesette Arden Hills Janet Stodola Roberta Thompson Planning Commission Clayton Zimmerman January 9, 2008 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda Regular Planning Commission Convenes 6:30 PM Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. December 5, 2007 Regular Meeting 3. PLANNING CASES A. Planning Case 07-029; Variance; Mathew &Ann Wessberg; 1455 Skiles Lane - Not a Public Hearing B. Planning Case 08-001; Site Plan Review and Variance; Marc &Dawn Al; 3275 Lake Johanna Boulevard:- Not aPublic Hearing C. Planning Case 08 EN HILLS MEMORANDUM DATE: January 9, 2008 PC Agenda Item 3.A TO: Planning Commission FROM: Meagan Beekman, Planner I V�v SUBJECT: Planning Case #: 07-029 - Tabled Variance Mathew and Ann Wessberg 1455 Skiles Lane Requested Action Motion to table Planning Case 07-029 for a Variance at 1455 Skiles Lane to the February 6, 2008. Background The applicant is requesting a front yard setback variance to construct a two stall below grade garage to the south side of his home. This item was tabled at the December 5, 2007 Planning Commission meeting to give the applicant time to address questions raised over possible alternative locations for the garage and to provide additional information about the topography of the site and exact location of existing trees. The applicant is in the process of addressing these concerns and is completing some additional work on the site plan. Therefore, they have requested the Planning Commission table their application to the February 6, 2008, meeting. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on November 5, 2007. The application was tabled by the Planning Commission and Pursuant to Minnesota State Statute, the applicant was provided written reasons for an additional 60 day review period. At this time the City must take action on this application by March 4, 2008. The City may with the petitioners' consent extend the review period beyond the 120 days. City of Arden Hills Planning Commission Meeting for January 9, 2008 IVdletro-inet.uslardenhillsIPlanningtPlanning Cases12008107-029 Wessberg Variance (PC TABLED)1010908 -PC Report-Wessberg Variance.doc Page 1 of 1 EN HILLS MEMORANDUM DATE: January 9, 2008 PC Agenda Item 3.D TO: Planning Commission FROM: James Lehnhoff, City Planner SUBJECT: Planning Case #08-004 Sign Code Amendments ATTACHMENTS: Proposed Sign Code Amendments Requested Action Review proposed changes to the Sign Code and provide comments and questions. Background In January 2007, the City Council enacted a one year moratorium on dynamic display signage. Dynamic display signs are billboards or other types of signs that can change messages and/or pictures electronically. The Clear Channel billboard at the northeast intersection of Interstates 35W and 694 is an example of a dynamic display sign. During the moratorium period, dynamic sign research was reviewed, the City's legal counsel was consulted, and other city's regulations were evaluated. The City Council came to a consensus that new dynamic signage should not be permitted in the City at this time. Although the current regulations do not permit dynamic signage, it was determined that the language banning such signs should be clarified. Therefore, the City Council has directed Staff to prepare an amendment to the Sign Code that specifically prohibits new dynamic signage. Staff would also like to take this opportunity to review and potentially revise other parts of the Sign Code that needed further clarification or updating. The Sign Code was updated in June of 2006; however, it is important to continuously evaluate City codes to ensure that they are meeting City goals. This memo outlines the notable proposed changes to the Sign Code. Minor text corrections and other non -policy changes are not included in this memo but are marked on the attached document. All additions are underlined in the attached Code and deleted text appears along the side of the Code. City of Arden Hills Planning Commission Meetingfor January 9, 2008 11Metro-inet.uslardenhills;PlanninglPlanning Cases12008108-004 Sign Code (UPCOMING) 10!0908 -PC Report -Sign Code Update.doc Page 1 of 5 The attached Sign Code is considered a working draft, and the proposed changes have not yet been reviewed by the City Attorney. The City Attorney will review the proposed changes prior to any adoption by the City Council. Staff welcomes all ideas, questions, and comments to help ensure that the changes make sense and are clear. Existing Dynamie Display Signs There are four existing dynamic signs in the City: 1. North Heights Church message sign; 2. Holiday Gas Station gas pricing sign; 3. Brausen's auto body shop sign on County Road E and Highway 51/Hamline Avenue; and, 4. Clear Channel's electronic billboard at the northeast intersection of Interstate 35W and 694. The first three dynamic display signs were installed in accordance with City regulations and approved plans. These three signs will not be impacted by any changes made to the Sign Code. However, the Clear Channel billboard was installed in violation of City regulations. The City is in litigation with Clear Channel. Notable Proposed Changes The attached amended Sign Code shows the proposed changes, additions, and deletions. For your reference, the most notable changes and potential policy changes are outlined below: Section 1200: Purpose and Intent Specific findings and authorizing language that support the Sign Code were added. This section sets the basis for the City's sign regulations and is important for justifying the regulations within the Sign Code. This section is particularly important for supporting policies in the Sign Code. Section 1210: Definitions ■ Definitions were added or clarified for auxiliary signs, dynamic display, internal sign, outdoor advertising sign (billboard), and portable sign. • The clear vision area definition is not a new definition; it was moved from another part of the Sign Code to the definition section. • The definition for internal sign was originally included with the auxiliary sign definition. However, the definitions were separated to make them clearer. Internal and auxiliary signs are not regulated by the City because they are not visible from adjacent properties or the public right-of-way and hence have no impact on the City. This is not a policy change, but the Code has been clarified on this point. City of Arden Hills Planning Commission Meeting for January 9, 2008 I Metro-inet.uslardenhillslPlanninglPlanning Cases12008108-004 Sign Code (UPCOMING) 1010908 -PC Report -Sign Code Update.doc Page 2 of 5 Section 1220: Permit and Review Process ■ The sign permit application review timeline was brought into conformance with Minnesota Statute 15.99, which is the standard review timeline for all types of planning cases. Statute 15.99 is the regulation that states all applications must be reviewed within 60 days unless extended by the City and all decisions must be made within 120 days unless extended by the applicant. Most over-the-counter sign permit applications are reviewed within two to five days. ■ The appeal process was modified to clearly state that the Planning Commission makes a recommendation to the City Council on sign permit appeals. The previous language indicated that the Planning Commission made the final decision, which was not the intent of the Code. Section 1230: Exempt and Prohibited Signs: ■ The allowed address identification sign size was increased from two square feet to four square feet to provide more flexibility for property owners to adequately display their address numbers without needing a sign permit. • Internal signs were exempted from needing a permit. This is a new definition that was formerly included with auxiliary signs and is not a policy change. Internal signs refer to those signs that are not visible from adjacent properties or the public right-of-way. Since those types of signs have no impact on the City, a permit is not needed. ■ Dynamic display signs are specifically prohibited in this section. Section 1240: General Sign Regulations • The definition of sign district four was clarified so that properties cannot fall into multiple sign districts as was the case with the Arden Plaza redevelopment application. • In subdivision two, the regulations for determining permitted sign areas for freestanding signs was clarified but the intent was not significantly changed. • Since auxiliary and internal signs are not visible from adjacent properties or the right-of- way and since they are exempt from permits, the regulations by sign district were deleted from Table One. Section 1250: Special Provisions ■ The regulations allocating signage on multi -tenant properties were clarified. The intent of the regulations has not changed, but the regulations will now be easier to enforce since there is less room for interpretation. A multi -tenant property is treated like one parcel for monument/freestanding signs, and the property owner is responsible for allocating the permitted signage. ■ The temporary signage language was amended to limit a business to no more than three temporary signs each year and, on each occasion the temporary sign can be in place for no more than 30 days. The permits could be used consecutively. The previous code had been interpreted to allow an indefinite number of signs but the sign could only be up for 30 days. Staff is uncomfortable with that previously used interpretation because, in City of Arden Hills Planning Commission Meeting for January 9, 2008 IlMetro-inet.uslardenhillslPlanninglPlanning Cases12008108-004 Sign Code (UPCOMING)1010908 - PCReport -Sign Code Update.doc Page 3 of 5 theory, a temporary sign could almost always be in place as long as it is switched out every 30 days. Staff does not believe it was the true intent of the Sign Code to allow a property to always be using a temporary sign; however, that interpretation and language had been carried over from older sign regulations. • The temporary signage regulations for multi -tenant properties were also clarified because there was conflicting language for freestanding temporary signs. The code somewhat indicated that on multi -tenant properties, each tenant could have a temporary freestanding sign. In theory, the property could have a dozen freestanding temporary signs if there are a dozen tenants. Therefore, Staff is recommending including language that clearly limits the total amount of temporary freestanding sign area a multi -tenant property could have. As proposed, the total amount of temporary freestanding sign area could not exceed one half the total permitted permanent freestanding sign area. The sign area would be allocated by the property owner. For example, if the parcel was allowed 100 square feet of freestanding sign area, the parcel could have 50 square feet of temporary signage. All the tenants would be required to share that 50 square feet of temporary freestanding signage. • One significant addition to the Sign Code in 2006 was the addition of language that allowed people to place temporary signs in the City's right-of-way along city streets. While this provision has been helpful to residents, it has also led to some complaints about people placing temporary signs in the rights-of-way in front of other people's homes. A permit is not needed to place these types of temporary off -premise signs. Therefore, Staff is recommending the addition of language that requires people to obtain permission from the most adjacent property owner prior to placing the temporary sign in front of someone else's home.. Section 1260: Sign Standard Adjustment ■ The City Council determined that dynamic signs should not be permitted through the sign standard adjustment process, and that language has been added. • Since it is already possible to obtain sign standard adjustments through the conditional use permit process and the planned unit development process, those processes were specifically added to this section. It does not change the function of the Code; it is just a clarification. Section 1280: Non -conforming Signs ■ The language nonconforming signs regulations were updated to be in conformance with State Statutes (462.357 Subd Le). The City is required to follow these regulations. Roll Out Portable Signs In recent months, there has been an increasing concern over the aesthetics of the roll out portable signs, particularly when they use fluorescent colored lettering. The previous Sign Code did not specifically allow these types of signs; however, they were added into the current Sign Code in 2006. Should these types of signs remain permitted, prohibited, or have additional regulations? City of Arden Hills Planning Commission Meeting for January 9, 2008 I Metro-inet.uslardenhillslPlanninglPlanning Cases1200&08-004 Sign Code (UPCOMING)1010908 -PC Report -Sign Code Update.doc Page 4 of 5 options Although the City Code and State Statutes do not specifically require the Planning Commission to review changes to the Sign Code, Staff is requesting that the Planning Commission review the proposed changes and provide comments and questions. If the Planning Commission feels that it is appropriate, a recommendation to the City Council can be made. No official action is required. Notice Amendments to the Sign Code do not require a public notice or a public hearing. The Commission can allow public comments at their discretion. Attachments Proposed Sieh Code with marked amendments and additions City of Arden Hills Planning Commission Meeting for January 9, 2008 I Metro-inet.uslardenhillslPlanninglPlanning Cases 2008W-004 Sign Code (UPCOMING) 1010908 - PCReport -Sign Cade Update.doc Page 5 of 5 City of Arden Hills Chapter 12 Sign Code Chapter 12 Sign Code Section 1200 — Purpose and Intent 1200.01 Recitals. This Chapter shall be known, cited and referred to as the Arden Hills Sign Code, except as referred to herein, where itshall be known as "this chapter". 1200.02 Purpose and indin s. The purpose and tindinas of this sign ordinance are as follows: Subd. 1 This sign ordinance is intended to establish a comprehensive and balanced system of sien control that accommodates the need for a well-maintained, safe and attractive community, and the need for effective communications including business identification. It is the intent of this section to promote the health safety, general welfare, aesthetics, and image of the community by regulating signs that are intended to communicate to the public, and to use signs which meet the city's goals. It is not the purpose or intent of this Chapter to regulate the message displayed on any sign. This sign ordinance advances the City's goals by authorizing: A. Permanent signs which establish a hi?h standard of aesthetics and are appropriate for the planned character in each sign district; 12-1 DRAFT January 9, 2008 Deleted: Intent D lee ted: he regulatinns in this '.. Chapter governing signs are 1 est nssned to: C�ty of Arden Hills Chapter 12 Sign Code B. Signs which are compatible with their surroundings; C. Signs which are designed, constructed, installed and maintained in a manner that does not adversely impact public safety or unduly distract motorists; D. Signs that are proportioned to the scale of and are architectural) compatible with, principal structures; E. Permanent si ns which ive referenceao [he on- remise owner or occupant; G. Temporary commercial signs and advertising displays which provide an opportunity to advertise needs while restricting signs that create continuous visual clutter and hazards at public right-of-way intersections,• H. Minimize adverse effects on nearby property; and, I. Provide for fair and consistent enforcement of the sign regulations set forth herein under the zoning authority of the City. 12-2 DRAFT January 9, 2008 Deleted: Su al.l Regulate the number, location, size, trpe, illumination, and other physical characteristics of signs within the Cin in order to promote the public health safety, and welfare:¶ 9 Subd.2 Allow effective signage appropriate to the planned character of each sign distriee9 9 Subd.3 Promote an attractive environment while providing for effective means of communication consistent with constitutional guarantees and the Cin's goals of public safety and aesthetics:¶ -- --- -Page Break -- ---------- C�ty of Arden Hills Chapter 12 Sign Code Subd 2. The City finds it is necessary for the promotion and preservation of the public health safety, welfare and aesthetics of the community that the construction, location size and maintenance of signs be controlled. Further, the city finds: A. Permanent and temporary signs have a direct impact on and relationship to the image of the community; C. An opportunity for viable identification of community businesses and institutions must be established; D. The safety of motorists, cyclists, pedestrians and other users of public streets and property is affected by the number, size, location and appearance of signs that unduly divert the attention of drivers, particularly from dvnanue signs - E. Installation of signs suspended from, projecting over, or placed on the tops of buildings, walks or other structures may constitute a hazard during periods of high winds and an obstacle to effective fire -fighting and other emergency service; 12-3 DRAFT January 9, 2008 City of Arden Hills Chapter 12 Sign Code F. Uncontrolled and unlimited signs adversely impact the image and aesthetic attractiveness of the community and thereby undermine economic value and growth; and also adversely impacts a logical flow of information; should be strictly limited in -residential zoning districts; and 1. The right to express noncommercial opinions in any zoning district must be protected, subject to reasonable restrictions on size, height, location and number. 1200.03 Scope of Regulations. The sign regulations set forth in this Chapter shall apply to all structures and all land uses. This Chapter describes the signage standards for permitted and conditional uses in the nine sign districts that overlay the zoning districts of the City. Specific additional regulations are established or signs which are unique in purpose and not easily addressed by district regulations. No person shall place, erect, modify, or maintain a sign, nor shall a lessee or owner permit property under their control 12-4 DRAFT January 9, 2008 Ckty of Arden Hills Chapter 12 Sign Code to be used for such sign, that does not conform to the requirements of this Chapter, and all other applicable regulations. 1200.04 Severability. If any section, subsection, sentence, clause, or phase of this Chapter is for any reason held to be invalid, such invalidity shall not affect the validity or enforceability of the remaining portion of this Chapter. The City Council hereby declares that it would have adopted the Chapter in each section, subsection, sentence, or phase thereof, irrespective of the fact that any one or more sections, subjections,sentences, clauses, or phrases are declared invalid. 12-5 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Section 1210 - Definitions 1210.01 Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicated a different meaning: Deleted: so�. Subd. 1 Auxiliary sign: a sign providing direction for internal circulation, parking _ Deleted: similar or entry, restrictions on parking, security warnings, or other similar signs and is generally not understandable or readable by the naked eve of an ordinary person with 20/20 vision from property other than where the sign is located, such as from adjacent property or a public street, as determined by the Zoning Administrator. Subd. 2 Canopy/awning sign: a visual message or logo on an awning or canopy which is constructed according to the requirements of the building code, is an integral part of the building, and is consistent with the architecture and design of the building. Subd. 3 Clear vision area: The clear vision area shall be an area within a triangle that is measured along the edge of the road starting at the intersection of two roads (public or private) and extending thirty (30) feet in each direction from the intersection and then a line connecting these two end points. 'Formatted: Centered i vlean Orn 12-b DRAFT January 9, 2008 City of Arden Hills Chapter 12 Sign Code ,Subd. 4 Commercial message: any message which identifies a business or product or promotes the sale of any product or service. Subd. 5 D namic Dis la : any characteristics of a sign that appear to have movement or that appear to change, caused by any method other than physically removing and replacing the sign or its components, whether the apparent movement sign. This includes a display that incorporates a technology or method allowing the sign face to change the image without having to physically or mechanically replace the sign face or its components. This also includes any rotating, revolving moving flashing, blinking, or animated display and any display that incorporates rotating panels, LED lights manipulated through digital input, "digital ink" or any other method or technology that allows the sign face to present a series of images or displays. Subd. 6 Freestanding sign: a self-supporting sign usually held up by uprights placed in the ground or any other base that is anchored to the ground. ______,Solid. 7 Illuminated signs any sign, which has characters, letters, figures, designs or outlines which is illuminated by an artificial ligbt source. 12-7 DRAFT January 9, 2008 Deleted: suhd.I Billboard. a sign that is used for the primary purpose of selling spare advertising a product, service, business, or event which isnot offered for sale or rent or does not take place on the premises on which the sign is located.¶ 11 Deleted: Graphic siyna sculpture attached to or sign pointed directly on a wall that is primarily symbolic or representational in nature and not t alpha or numeric in content or copy. C�ty of Arden Hills Chapter 12 Sign Code Solid 8 Internal sign: Anv sign that is generally not understandable or readable b the naked eve of an ordinary person with 20/20 vision from propertv other than where the sign is located, such as from adjacent property or a public street, as determined by the Zoning Administrator. Solid. 9 Lighting, backlit: an illuminated sign where the light source which illuminates the wall behind individual sign letters is hidden from view. The sign letters are opaque in appear as a silhouette against the lighted surface. Subd. 10 Lighting, external: the sign is illuminated by means of external light fixtures directed at the sign. ,Subd. 11 Lighting, internal: an illuminated sign having the source of illumination located inside a translucent panel which is not directly visible. '.Subd. 12 Monument sign: a freestanding sign with its sign face mounted on the `ground or mounted on a base at lease as wide as the sign and is less than 16 feet in height. Solid. M On premise sign: a sign whose message is related to the property or the activity and use occurring on the property on which the sign is located. On -premise signs include multi -tenant identification signs that may advertise tenants on 12-8 DRAFT January 9, 2008 Deleted:Subd.5 Lighting, direct. an illuminated sign where the source of light is visible.$ i --- gage Break -------- A Deleted: Subn J Lghbng,iodvem ! an illuminated sign where the sign reaeets the light from an external souree.Q 19 { Deleted:5 C�ty of Arden Hills Chapter 12 Sign Code different property provided such tenants are within the same approved PUD and parking is shared between properties. Subd. 14 Outdoor advertising sign: any sign that is located outdoors and that advertises a product, business, service, event, or anv other matter that is not advertising signs are commonly called billboards. An outdoor advertising sign does not include a sign that is not understandable or readable by the naked eve of an ordinate person with 20/20 vision from property other than where the sign is located, such as from adjacent property or a public street. Subd. 15 Permanent sign: any sign that isnot temporary. Subd. 16 Pole sign: a freestanding sign that is elevated off the ground by one or more poles. Subd. 17 Portable sign: a sign with or without copy and graphic that is designed or intended to be moved or transported. Examples of portable signs include, but are not limited to: A or T - frame signs; sandwich signs; signs designed to be transported by trailer or on wheels; mounted on a vehicle for advertising purposes, when the vehicle is parked and visible from public right-of-way, except signs identifying a business when the vehicle is being used in the normal day-to-day operation of that business. A sign may be a portable sign even if it has wheels 12-9 DRAFT January 9, 2008 Oty of Arden Hills Chapter 12 Sign Code removed, was designed without wheels, or is attached temporarily or permanently to the ground, a structure, or other sign. Subd. 18 Projecting sign: a sign, other than a wall sign, that is attached to and projects more than eighteen (18) inches from the buildingfagade. Subd. 19 Public sign: any sign defined as a traffic control sign in Minnesota Statue Statutes; any identification sign installed in a public park by a public authority; and any other identification, regulatory, or warming sign approved by the City Council for installation on public land. Subd. 20Re facing: the process of replacing the sign copy, message, logo, or graphic on a sign without altering: or moving the structure to which the sign face is attached. Subd. 21 Roof sign: asign that is mounted on the roof of a building or on a parapet -. wall that is below the roof line. Subd. 22 Rotating sign. a sign or a portion of a sign which moves in a rotating oscillating or similar manner other than changing signs. Subd. 23 Service area canopy: open air roof -like structure that projects from the wall of a building or is freestanding and is for the purpose of shielding equipment 12-10 DRAFT January 9, 2008 Ckty of Arden Hills Chapter 12 Sign Code and/or people from the elements; is often found covering service or gasoline station islands. Subd. 24 Sign: any written message, pictorial presentation, number, illustration, decoration, banner or other device that is used to announce,. direct attention to, identify, advertise or otherwise make anything known. The tern "sign" shall not include landscaping or the architectural embellishment of a building not intended to communicate information. For purpose of maintenance or removal, the term "sign" shall also include frames and support structures. Subd. 25 Sign area. the area in square feet of smallest rectangle, circle, or triangle that contains the sign copy. Subd. 26 Sign height. the distance measured perpendicular from the highest point of thesign structure to the first floor elevation of the principles structure on the same parcel as the sign. Subd.27 Temporary sign: a sign designed to be displayed for a limited period of time that is not permanently affixed to the land or to a structure. Subd. 28 Wall sign: a sign attached to or erected against an exterior wall surface of a building or structure. 12-11 DRAFT January 9, 2008 CIty of Arden Hills Chapter 12 Sign Code Subd. 29 Window sign: a sign mounted within the window area, applied to the window or fastened in a manner that is intended to be viewed from outside the building. 12-12 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Section 1220 — Permit and Review Process 1220.01 Permit Required. Except for those signs listed in Section 1230.01, no permanent or temporary sign shall be erected, altered, reconstructed, maintained, or moved in the City without obtaining a sign permit from the City. The content of the message or speech displayed on the sign shall not be considered when approving or denying a sign permit; however, the content must be submitted to evaluate the sign copy area and to restrict permanent off -premise signs. A separate sign application shall be required for each sign. 1220.02 Application Process. An application for a sign permit shall be on the City's official sign application. Unless waived by the Community Development Director or the Director's designee, each application shall contain the following information: Subd. 1 Name, signature, address, and phone number of the property owner (required); Subd. 2 Name, signature, address, and phone number of the applicant (if different than the property owner); Subd. 3 Parcel ID of the property; Subd. 4 A complete set of plans showing the necessary elevations, setbacks, size, and details to fully and clearly represent the construction and place of the signs(s); 12-13 DRAFT January 9, 2008 C�ty of Arden Hills Subd. 5 Chapter 12 Sign Code Type of sign (wall, monument, pole, etc.); Solid. 6 Certification by the applicant(s) indicating the application complies with all requirements of this Chapter; Solid. 7 A separate building permit may also be required from the Building Official for signs involving new or modified sign structures. Solid. 8 If the applicant is not the property owner, the applicant shalt obtain approval of the permit. 1220.03 Review Timeline. The City Planner shall review the sign permit in accordance 1. Deleted: Process. The city Planner shall approve or deny the sign permit '.i application in an expedited manner, no with the review timeline established in Minnesota Statute 15.99 as amended from time to more that thim (30) days from the receipt of the completed appliettioq including applicable fees. All permits time. not reviewed within thirty (30) days — shall be deemed approved. Uthe permit is denied, the Cin Planner shall prepare a written notice of denial that is postmarked within thirty (30)days I of (be avccfab lapplitudon. The notice 1220.04 Appeals Process. Appeals shall be made to the Planning Commission in writing I shall be sent via united stated Post Office ..it, with delivery I confirmation. to the applicant at the within fifteen (15) days of the confirmed delivery of the denial letter for the sign permit address on the application. Deleted: determination application. The Planning Commission shall hold a hearing to review the appeal and make Deleted: of the appeal within thirty (30)days. Appeals of the Planning Commission decision shall be made to a,reeommendation to the City Council. The City Council shall review the Planning writing to the City council within fifteen (15) days of the Planning Commission decision. The Cin Commission's recommendation and issue a final determination Appeals of the City Council Deleted: hold a hearing to review and Council decision shall be made to District Court., ake ¶ - __.----Pa9e Break ...__. - a determination of the appeal within thtrty(30) days. { Deleted: within fifteen (15) days of I the Cin Co nn ell decision. 12 - 14 .._..............:_.............._..................._..._.___.__. _ .... DRAFT January 9, 2008 Ckty of Arden Hills Chapter 12 Sign Code 1220.05 Fees. Sign permit fees and the impoundment fee shall be set by the City Council by ordinance on an annual basis. 1220.06 Inspection & Enforcement. Subd. 1 Inspection Authority. All signs for which a permit is required shall be subject to inspection by the Community Development Director or the Director's designee, who is hereby authorized to enter upon any property of premise to ascertain whether the provisions of this ordinance are being obeyed. Such entrance shall be made during business hours unless an emergency exists. Solid. 2 Signs in Disrepair. The Community Development Director or the Director's designee may order the removal of any sign that is not maintained in accordance with the maintenance provisions of this ordinance. Upon failure to comply with such notice within the time specified in such order, the City Council may declare the sign to be a public nuisance, remove it, and assess the cost of to the sign owner or the sign owner's agent. Subd.3 Impoundment of Signs on Public Property or Within Public Right-of- way. The Community Development Director or the Director's designee may, at any time and without notice, impound signs that have been installed on public property, within a public right -of way, or within a public easement that are in violation of this 12-15 DRAFT January 9, 2008 City of Arden Hills Chapter 12 Sign Code Chapter. The sign owner or their agent may retrieve an impounded sign subject to the following rules: A. Payment of an impoundment release fee. Any subsequent impoundment(s), within one calendar year, for a particular property or sign owner will require payment of doable the initial impoundment release fee. B. Any impounded sign maybe retrieved. from the impound area within three (3) days of the impoundment or the Community Development Director or the Director's designee may: dispose of it. Any cost incurred by the City for disposal of an impounded sign may be assessed to the the sign owner's agent. C. The City, the Community Development Director, or the Director's designee shall have no obligation to notify a property owner that it has impounded a sign. D. :The City, the Community Development Director, or the Director's designee shall not be held liable for any damage to an impounded sign. 12-16 DRAFT January 9, 2008 City of Arden Hills Chapter 12 Sign Code Section 1230 — Exempt and Prohibited Signs 1230.01 Exemptions. The following signs shall not require a permit issued by the City. These exemptions, however, shall not relieve the owner of the sign from the responsibility of its maintenance and its compliance with the provisions of this Chapter or any other law or ordinance regulating the same. Subd. 1 Official public notices or warning signs required by local, state or federal law, including but not limited to traffic control and other regulatory purpose signs; Subd. 2 Signs of any size containing non-commercial speech may be posted on private property with permission from the property owner from August I in any general election year until ten (10) days following the general election and thirteen (13) weeks prior to any special election until ten (10) days following the special election provided that the signs are in compliance with Minnesota Statutes. This exemption does not allow signs to be placed in the right-of-wav or on public property Subd. 3 Address identification not exceeding our (4) square feet in area for each structure or portion of a structure with an assigned address; Subd. 4 Residential properties in Sign Districts I and 3 shall be allowed up to eight (8) square feet of signage provided that a single sign is no larger than six (6) 12-17 DRAFT January 9, 2008 Deleted: four -� Deleted: 4 y C�ty of Arden Hills Chapter 12 Sign Code square feet, the signs are not illuminated, and freestanding signs are at least five feet from any property line. Subd. 5 Temporary off -premise signs as designated in Section 1250.03; I Deleted: or Subd. 6 Auxiliary signs and internal signs; and, ;Deleted: witbin a buildingprovided ! that the sign isnot eisible from the ! ".i public right -of -%a,, adjacent properties, and is not illuminated Subd. 7 Any sign display or device allowed under this section may contain, in lieu of other copy, any otherwise lawful noncommercial message that does not direct attention to a business operated for profit, or to acommodity service for sale, and that complies with the size, height andrlighting requirements of this Chapter. 1230.02 Prohibited Signs. The following permanent and temporary signs shall be prohibited in all sign districts: Deleted: or Subd. I Signs_ with moving, swinging,,revolving, or rotating parts; Deleted: Flashing or scrolling signs Subd. 2Dynamic display signs, except when used to provide primarily time and temperature: and does not to exceed twenty-five (25) percent of the permitted area of the sign face; Subd. 3 Roof signs, a sign mounted on the roof of a building or on a parapet wall, 12-18 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Subd. 4 Projecting signs, a sign, other than a wall sign, that is attached to and projects from the building facade. Subd. 5 Any sign not constructed, wired, assembled, attached or supported in conformance with applicable building or other codes and regulations; Subd. 6 Signs in the public right-of-way except as provided for in Section 1250.03, Minnesota Statutes, or allowed by the agency regulating the right-of-way; Subd. 7 Signs attached touD blic utility poles, trees, street signs„stoplights, or fences; Subd. 8 Permanent outdoor advertising sign, including billboards; in this Chapter. 12-19 DRAFT January 9, 2008 Deleted: or Deleted: oa-premise signs C)ty of Arden Hills Chapter 12 Sign Code Section 1240 — General Sign Regulations 1240.01 Regulation by Sign District. For the purpose of regulating signs, the following nine sign districts are adopted: District Description 1 All residential properties zoned R-1 or R-2. All non-residential uses in the R -I through R-4 zoning 2 districts. 3 All residential properties zoned R-3 and R4. All properties fronting on County Road E east of Highway 4 51 except for those properties with frontage on Lexinaton Avenue. All properties fronting on Lexington Avenue South of 5 Interstate 694. All properties zoned for commercial or industrial use fronting on Lexington Avenue north of Interstate 694, 6 properties along Highway 96, and properties located in the B-1 zoning district. 6. All properties in the I -Flex, Gateway Business, or other 7 commercial or industrial district without frontage on a roadway designated above. 8 All properties-zonedNeighborhoodBusiness. 9 The parts of the. TCAAP area not fronting on Highway 96. ,n Type, Area, Height, and Illumination by Sign District. All signs pplicable standards in Table One: Sign Standards by Sign District. The following provisions shall also apply: Subd. 1 Wall Sign. Wall signs shall not extend more than eighteen (18) inches from the wall they are attached to. 12-20 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Subd. 2 Freestanding Pole or Monument Signs. A. No more than one freestanding sign,shall be permitted on any site except in cases where properties front more than oneuD blic street. B. For properties Sat front more than one,public street, an additional C. freestanding sign maybe permitted for each treet front provided that Bach additional freestanding sign_does.not exceed half the size of the maximum 5ign area allowed for a freestanding sign in the'anderlying sign district. 11 only be calculated using one D' yreestanding;signs in District 5 shall be monument type ground signs with the copy resting on and supported by a solid base of brick or rock - faced block in a color similar to or complimentary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. E. Freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. However, if the bottom 12-21 DRAFT January 9, 2008 Deleted: is 'i,Deleted: with Deleted: on Deleted: the other Deleted: the Deleted: does Deleted: Menage Deleted: assigned Deleted: If. Deleted: is visible from in o sides the area Deleted: provided that the content is identical on both sides. Deleted: <p>Freestaading signs with I. visible sides shall be calculated as two sepnmte signs if the content is not identical.¶ '. Design off Formatted:. Bullets and Numbering C�ty of Arden lIills Chapter 12 Sign Code edge of the sign copy is not located at least ten (10) feet above the ground with supports that do not encroach on the clear vision of approaching traffic, the sign shall be located to preserve theclear vision area. Subd. 3 Each edge of a service area canopy facing a street is permitted twenty-five (25) square feet of sign area in addition to all other Such signage may be illuminated externally, of the face of the canopy shall be Solid. 4 No part of an awnif greater than twelve (12) feet illuminated, will be deducte( material used for the awn fin sun :area permitted on the site. or backlit, but no other part less than eight (8) feet or tbove-grade. Any sign area on the awning, if from: the permitted wall sign area. The fabric or or canopy must be opaque and no internal Solid. 5 Adult Use Signs,- In addition to this Chapter, all adult use oriented signs shall comply with the sign requirements in the Adult Use Ordinance. Where any provisions of this Chapter conflict with the Adult Use Chapter, the provision that is more stringent shall be applied. 12-22 DRAFT January 9, 2008 Deleted: following Deleted: The clear vision area shall be an area within a triangle that is measured along the edge of the road starting at the intersection of two roads (public or private) aad extending thim, (30) feet in each direction from the intersection and then a line connecting these two end points.¶ <ap> IS 4" Zn W R El � ± a c— m � e F ¢ n� C Q\c m E o U Ei z Z e C N p o = io Z Gl _ �zd ❑ , MiWe¢ C v _ n o tC .] W u O b :C' Z y < W W - �V"- ARD :12 �Z E_�'-�+'S WZE o � r 9 E W R El C�ty of Arden Bills Chapter 12 Sign Code Section 1250 — Special Provisions 1250.01 Allocation of Permitted Sign Type and Area and Provisions for Multi -Tenant Developments and Sites. In multi -tenant buildings or sites, the permitted sign area and sign types, except for permitted freestanding signs, may be installed by each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the. outside. Tenantslocated on the street or otherwise primary level in a center with a common mall or atrium shall be considered to have direct access to the outside for the purpose of this section. Subd. I The management and ownership of any business establishment proposing to install signage must be separate' -and distinct from the management and ownership of any other establishment in the same building or on the same building lot. Each establishment. must be separated from all other establishments by party having no openings or passages. 2 Signage for, establishments occupying a multi -tenant building or site, but not located on the street or primary level of the building must be provided from the and type to the occupants of the street or primary level of the building as determined by the property owner. Subd. 3 For freestanding signs, a multi -tenant parcel shall be considered one parcel and freestanding signs shall be permitted in accordance with5ection 1240.02. In the 12-24 DRAFT January 9, 2008 Deleted: Only one freestanding sign is permitted for each development or parcel whether occupied by a single or 11 be nnalliple tenants. City of Arden Hills Chapter 12 Sign Code case of multiple tenant sitesjhepermitted freestanding sign areashall be allocated by the property owner among its tenants. 1250.02 Temporary On -premise Signs. Except as provided for in 1250.03, all other temporary signs shall require an approved sign permit conform to the following: Subd. 1 Temporary signs, including balloons, inflatables or other similar esigns, streamers, is la not exceed one half of [he in ection 1240.02 "Table One Standards by sign type in Jhe underlying sign district; signs shall only be permitted in districts where freestanding signs are permitted as allowed njSection 1240.02 "Table One Standards by Sign District, If a conforming freestanding sign is already in place, the temporary freestanding sign shall be attached to or pear to the existing freestanding sign; 12-25 DRAFT January 9, 2008 Deleted:. the permitted freestanding!, sign area in Chapter 12,10.02 "Table LO a Standards by Sig. D striet" for Deleted: single Deleted: most -1 Deleted: of the site Deleted: roll-out Deleted: and Deleted: be Deleted. permitted for a total of Deleted: ¶ I Saint. 2 Tem pornry signs shall be secured and well -constructed so as not !. to create a hazard to pedestrians or vehicles.¶ Deleted:3 ', Formatted: Indent: LeR: 1" Deleted. 1 Deleted: s !. Deleted: that ^, Deleted: allowed in Deleted: Chapter - Deleted: a permanent is. of Deleted: a given jDeleted: I Subd.4 Atemporarvsb shalinol xeved the height limits listed in 1240.02"Table One Standards by Sign District" Por a permanent sign of a particular sign type in a given district;¶ 11 Suhd.5 A temporan'sign shall non be illuminated. Deleted: Sobd.6 Formatted: Indent: Left: 0.5", Hanging: 0.5" Deleted: Freestanding Deleted: listed 1 Deleted: Chapter Deleted: "for a permanent sign of a i pa rtieular sign type in a given district Deleted: adiacent C�ty of Arden Hills Chapter 12 Sign Code Subd.3 Multi -tenant ap reels•, _ A. Each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside qualifies for the number of temporary signs allowed in Section 1250.02 Subd 1. I Deleted: 7 Deleted: in m Deleted. buildings ------------ ``Deleted or sites __-- i Deleted: onet B. Temporary wall signage may be permitted for each individual business establishment that has exclusive use of some portion of the street or Deleted' provided that all other otherwise primary level of the building and direct access to the outside, The requirements of Chapter 1250.02 are met and permission is granted by the property owner total temporary wall sign area for eacWien ant shall not txceed one half of the i Deleted: Deleted: The location of the temporary sign shall be determined be the Community Development Direetor or the Director's designee. `exceed one half the permitted area of permanent freestandin si nae for the parcel as allowed in Section 1240.02. The total permitted temporary freestandinlz sin area shall be allocated by the property owner or their designee among its tenants. 12-26 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Subd. 4 A temporary sign shall not exceed the height limits listed in Section 1240.02 "Table One Standards by Sign District" for a permanent sign of a particular sign type in a given district, including inflatable signs and balloons; Subd. 5 Temporary signs shall be secured and well -constructed so as not to create a hazard to pedestrians or vehicles. Subd. 6 A temporary sign shall not be Subd. 8 Temporary banner signs for athletic fields at Mounds View High School, Bethel University and_Northwestern College shall be exempt from the provisions of this section and shall couply with the applicable provisions of Chapter 1250.04. 1250.03 Temporary Off -premise Signs. Subd. 1 Up to five (5) freestanding, temporary, off -premise signs may be placed in the City right-of-way or on private property provided that the signs: 12-27 DRAFT January 9, 2008 City of Arden Hills Chapter 12 Sign Code A. Are four (4) square feet or less in size, less than four (4) feet high; and at least five (5) feet from the edge of the road; B. Are not illuminated; C. Are within one mile of the property (this provision does not preempt [h( communities); D. Displayed no Subd. 2 The sign the sign is placed; shall than three the signs are advertising lations for neighboring days in any seven day period. property owner on which Deleted: w..... _... Deleted: if not in (hepublic right-of- Deleted: ight of Deleted: 3 Subd. 4 The: City of Arden Hills shall not be responsible for damage to any signs i Deleted: Cil, placed in the fight -of -way. 12-28 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Deleted: 4 Solid. -5 Off -premise signs placed in Ramsey County or State of Minnesota right-of- way shall be subject to Ramsey County and State of Minnesota regulations. Failure to obtain permission from the appropriate agency may result in removal of the sign. 1250.04 Temporary Banner Signs for Athletic Fields at Mounds:3'ew High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have temporary banner signs attached to the fences of their athletic fields provided that such signage faces the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners: In addition, to the greatest extent possible such signage shall not obstructsightlines td.the athletic field for those watching the sporting event from the bleachers or other designated viewing areas. The content of temporary banner signage shall cum ply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, or Northwestern College for their respective:nthletic fields. The City Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of MoundsView High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Solid. 1 Temporary banner signs shall not exceed fifty (50) square feet each. 12-29 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Subd. 2 The temporary banner sign shall not exceed a massing of over nine hundred and sixty (960) square feet in one area or a total of two thousand (2000) square feet. Subd. 3 Temporary banner sign shall not be displayed consecutive days or more than one hundred and calendar year. Subd. 4 Sign permits shall not be required for required where a new group massing of rinore than ninety (90) 30) days during the banner signs but shall be Subd. 5 The applicant shall demonstrate compliance with the provisions of this section (including but not limited to. the dimensions of individual banner signs, the dimensions of that group of banner signs,. and the total square feet of temporary bannersigns). Permanent Scoreboard Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have permanent scoreboard signage at their athletic fields that is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. The content of scoreboard signage shall comply with 12-30 DRAFT January 9, 2008 City of Arden Hills Chapter 12 Sign Code the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College, for their respective athletic fields. The City Administrator or the Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the: ns shall comply with the following size limitations and shall follow the sign Solid. 1 Scoreboard signage shall not scoreboard area, nor shall any one the total scoreboard area. Subd. 2 Since the scor, required to obtain sign df pr ess as described below: percent (30%)�of the total exceed fifteen percept (15%) of the applicant shall be to the installation of any new at sucli time the applicant shall demonstrate compliance with the provisions of this section. 1250.06 Permanent Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have permanent signage at their respective athletic fields. Such signage shall be permanent in nature and shall not be lit by a direct lighting source. Signs may be an entrance gate style sign, signage affixed directly to a press box/grandstand, or signage included on the scoreboard. Such signage shall be constructed of durable materials (finished metal, finished wood, plastic). The City 12-31 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Subd. 1 The signage area of entrance gate signs shall nof:exceed thirty (30) square feet, the signage area of press box/grandstand_ signage shall notexceed eighty (80) square feet, and scoreboard field namin"gnage shall not exceed forty (40) percent of the total scoreboard area. Subd. 2 The cumulative total of permanent signage shall not exceed two hundred (200) square feet. Subd. 3 Since the signage, would be permanent in nature, the applicant shall be required to obtain a sign permit approval prior to the installation of any new signage; at such time the applicant shall demonstrate compliance with the isions of this section. 12-32 DRAFT January 9, 2008 C�ty of Arden Hills Chapter 12 Sign Code Section 1260 — Sign Standard Adjustments 1260.01 Sign Standard Adjustments. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved through the Site Plan Review, Conditional Use Permit, or the Planned Unit Development process as described for in Section 1320 and 1355 of the satisfied, and the necessary criteria of Subd. Subd. 1 There are site conditions of Subd. l orSgbd. 2 shall be fes_ ign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; Subd. 2 Thesign adjustment will allow align of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 12-33 DRAFT January 9, 2008 LDeleted..i me Deleted: -{Deletetl qualifying Deleted:, are mm: C�ty of Arden Hills Chapter 12 Sign Code Section 1270 —Maintenance Repair 1270.01 Maintenance and Repair. All signs shall be kept in good repair and free from peeling paint, rust, damaged or rotted supports, framework or other material, broken or missing faces or missing letters. Any structure from which a sign has been moved or removed shall be repaired with materials and/or painted or'stained to match the existing background. Subd. 1 Activities considered normal maintenanceaud-repair and sign or building permit shall include activities such as replacing or repairing lamps, ballasts, transformers, trim, sign fasteners, nuts, or washers; painting the pole of freestanding signs; and painting the cabinet of freestanding signs or building signs. Subd. 2 Activities not considered normal maintenance and repair that shall require a sign permit from the City shall include: A. Replacing the sign copy. except for the text on manual changeable B. tRemoving the sign for the repair of the cabinet or any part thereof. C. Changes made to the size, height or bulk of the sign or addition of illumination 12-34 DRAFT January 9, 2008 C�ty of Arden 1li]ls Chapter 12 Sign Code D Changes in poles, structural supports, bases or shrouds, footings or anchor bolts, moving the sign to a new location, or replacement of the interior or exterior cabinet frame, except the sign face. Subd. 3. A building permit may be required for any signs. involving the construction of or changes to a sign structure and/or electrical connections as determined by the Building Official 12-35 DRAFT January 9, 2008 Ckty of Arden hills Chapter 12 Sign Code Section 1280 — Non -Conforming Signs 1280.01 Non -conforming Signs. It is the intent of this Chapter that non -conforming signs shall not be enlarged or expanded, nor be used as grounds for adding other signs or uses prohibited elsewhere in the same district. It is further the intent, =of this Chapter to permit legal non -conforming signs to remain provided that such not to be unsightly, and have not been abandoned provisions: Subd. I A legal non -conforming sign or moved to a new location: Subd. 2 If the use of the non sign safe, maintained so as the following or sign structure is discontinued for a shall not be reconstructed or used y with the provisions of this Chapter; sign or sign structure be damaged or to an extent greater than fifty (50) percent of its market value or structure and all required permits for its reconstruction have not been applied for within one -hundred eighty (180) days of when the sign or sign structure was damaged, it shall not be reconstructed or used except in conformity with the provisions of this Chapter; 12-36 DRAFT January 9, 2008 [Deletetl maybe repaired. replaced or maintained bat shall not be enlarged moved or altered in a na that increases its non conformiry — City of Arden Hills Chapter 12 Sign Code Subd. 4 Should such sign or sign structure be permanently moved for any reason for any distance, it shalt thereafter conform to the regulations for the sign district in which it is located after it is moved; Subd. 5 An existing sign devoted to a use not permitted'by the Section 1320, Zoning Ordinance, in the zoning district in which it is located shall_notbe enlarged, expanded or moved except in changing the sign to a sign permifted:in the sign district in which it is located; Subd. 6 When a building or use loses its nonconforming status, all signs devoted to the structure or use -shall be removed and all signs painted directly on the structure shall be repainted'in a structure; 12-37 r or a color which will harmonize with the DRAFT January 9, 2008 EN HILLS MEMORANDUM DATE: January 9, 2008 PC Agenda Item 4.A TO: Planning Commission FROM: Meagan Beekman, Planner I V James Lehnhoff, City Planner SUBJECT: Planning Commission Terms and Term Limits Requested Action No action is required at this time. Background Earlier this year, the City Council revised the portion of the City Code that deals with appointing people to the various commissions and committees. The previous code set a one-year term for Planning Commission members, and each year the entire Commission needed to be reappointed by the City Council. In an effort to retain institutional knowledge amongst the commission and committees but to still encourage the addition of new people over time, the Council adopted longer terms for all committee and commission members but also set term limits. The revised code now sets three-year terms for commission and committee members as opposed to the previous one-year term. However, each member is now limited to no more than three consecutive three-year terms. The revised code also requires the terms to be staggered so that not everyone is up for reappointment in the same year. Therefore, starting in 2008, three members will be in year one of their first term, three members will be in year two, and two members will be in year three. All members will be considered to be in their first term. As part of the revised Code, an alternate Planning Commissioner has been added that can fill in when one of the regular members is unable to attend the meeting. The alternate member is a new position that will be appointed by the City Council. City of Arden Hills Planning Commission Meeting for January 9, 2008 Il Metra-inet.uslardenhillslPlanninglPlanning CommissionlNew-Old Businessl20081010908-PC Term limits.doc Page 1 of 2 The methodology for determining which year in their first term each Commissioner is in was based on reverse seniority with the newest Commissioners choosing first. The results of this process are as follows: Reappointment in Reappointment in Reappointment in 2011 2010 2009 Roberta Thompson Andy Holewa Liz Modesette Janet Stodola Clayton Zimmerman Clayton Larson TBD Dave Sand Alternate Dave Sand has chosen to step down as Chair of the Planning Commission beginning in February 2008, and will act as the alternate Planning Commissioner. The City Council will take action on appointing a new Planning Commission Chair at their January 14, 2008 meeting. This memo is for your information and no action is required at this time. City of Arden Hills Planning Commission Meeting for January 9, 2008 IlMetro-inet.uslardenhillslPlanninglPlanning CommissionWe -Old Business120081010908-PC Term limits.doc Page 2 of 2