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Home My WebLink About4F, Pavement Condition Index Survey ~ ~HILLS Request for Council Action Prepared By: Dept.: Council Mtg. Date: Final Action Needed By: Greg Haag Public Works ,J_~-~__~a-~i28;-:2Q(HJ_----- '~-~~~-y~ry~_?~-,~_?Q~Q-~-- Budgeted Amount: Actual Amount: Funding Source: NA $6,975 PIR Fund :;g'g,I:l.6'sIf:A'@Rh:U3_~-_g_~i.~~r_-_:_,_:__::_,_,;,',_::0::::,:;.:,:_:,:,,:;,._._.._'00__00'n__n____________________________nnnn_nnnnn_nnn_nn_nn_____n___nn_nn___n__nnn_mnnnn_nn'_,,_,.. Motion to Authorize staff to enter into an agreement with GoodPointe Technology, to periorm the 2008 Pavement Condition Index (PCI) survey. an agreement with GoodPointe Technology~--io- perform the 2008 Pavement Condition Index (PCI) NA NA x Dated January 28, 2008 from Public Works Director Greg Haag Resolution No.: Ordinance No.: Engineering Recommendation: Attorney Recommendation: Proposal number 2008-801 from GoodPointe Technology, for 2008 PCI rating services for Arden Hills ~ ~ DEN HILLS MEMORANDUM DATE: January 2S, 200S TO: Mayor and City Council Jim Willis, Interim City Administrator FROM: Greg Hoag, Public Works Director Kristine Giga, Civil Engineer SUBJECT: Proposal for 200S Pavement Condition Ratings (PCI) BACKGROUNDIDISCUSSION In 2005, the City entered into an agreement with GoodPointe Technology to complete a Pavement Condition Index (PCI) survey, It is standard practice to perform these surveys every three years. GoodPointe has submitted the attached proposal to complete the survey in 200S for $6,975, This would be financed through the PIR Fund and spread over the proj ects listed in the Five-Year Capital Improvement Plan (CIP). RECOMMENDED COUNCIL ACTION Authorize staff to enter into an agreement with GoodPointe Technology to perform the 2008 Pavement Condition Index (PCI) survey, ICON Gel 10 the poink 1I1haslfWJUJcJ.mnagemCJllSG11.tIia.'l5 eOOOPOINT5 T5CHNOLOGY December 20, 2007 GoodPointe Technology Proposal 2008-801 Ms. Kristine Giga City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Proposal for Pavement Evaluation Services for Arden Hills, MN Dear Kris: GoodPointe Technology is pleased to offer pavement evaluation services to the City of Arden Hills. The requested services are to perform a detailed Pavement Condition Index (PCI) survey on approximately 31 centerline-miles of roadway in the City of Arden Hills and enter the data into the City's existing pavement management system. This pavement condition survey will update the set of pavement management system data and will form the basis of future budget analysis projections for the City. Attached to this letter is a scope of services and related cost proposal. If after reviewing this document you have any questions or concerns regarding the project setup or services detailed in this letter, please call me at 651-726- 2555. Thank you for your continued interest in our services. We look forward to working with you on this project! Sincerely, GoodPointe Technology CU7C1U Anthony J. Kadlec Vice President Attachment: Proposed Scope of Service \gpoint\proposals\arden hills\2008-801_Arden Hills PCI Survey.doc Client Copy-Page 1 of 1 (please authorize and keep for your records) Proposed Scope of Services - City of Arden Hills GoodPointe Technology proposes to provide the City of Arden Hills with the following services: Task 1.0 Pavement Condition Survey and Data Entry The Pavement Condition Index (PCI) data collection survey will cover the selected streets within the City of Arden Hills pavement network. The surface condition survey proposed in this task is a walking survey in which 100 percent of the street surface will be evaluated. At a minimum, the following bituminous pavement distress types will be collected as part of the PCI Pavement Condition Survey: Alligator Cracking Block Cracking Bumps Corrugation Depression Edge Cracking Flushing Heaving Lane-Shoulder Drop Off Longitudinal Cracking Patching Polished Aggregate Potholes Railroad Crossing Raveling Reflective Cracking Rutting Shoving Slippage Cracking Transverse Cracking GoodPointe Technology will enter all the data of the pavement condition survey, calculate the PCI and then deliver the updated databases to the City for installation. The City will be able to run system reports and budget scenario runs immediately after the installation of the updated databases. Basis of Payment: Task 1.0 Pavement Condition Evaluation Survey and Data Entry The pavement condition survey data will be conducted in the field on the selected pavement sections within the City's jurisdiction and entered into the City's ICON program at a unit cost rate of $225 per centerline mile, according to the terms specified in this proposal. Total Estimated Costs: Task Unit Units Total City Cost Requested Cost Siqnature 1 $225 per centerline mile 31 $6,975.00 After reviewing this document, please sign both copies. Keep one copy and return the other to GoodPointe Technology_ Receipt of this letter will serve as our authorization to proceed. Invoices shall be submitted on a monthly basis with payment due immediately upon invoice. Total Authorized Amount: $6,975.00 Authorized by: GoodPointe Technology {)I7c;tttt- Anthony J. Kadlec Vice President Accepted by: City of Arden Hills By: Date: GoodPointe Technology Copy-Page 1 of 1 (please authorize and return to GoodPointe Technology) Proposed Scope of Services - City of Arden Hills GoodPointe Technology proposes to provide the City of Arden Hills with the following services: Task 1.0 Pavement Condition Survey and Data Entry The Pavement Condition Index (PC I) data collection survey will cover the selected streets within the City of Arden Hills pavement network. The surface condition survey proposed in this task is a walking survey in which 100 percent of the street surface will be evaluated. At a minimum, the following bituminous pavement distress types will be collected as part of the PCI Pavement Condition Survey: Alligator Cracking Block Cracking Bumps Corrugation Depression Edge Cracking Flushing Heaving Lane-Shoulder Drop Off Longitudinal Cracking Patching Polished Aggregate Potholes Railroad Crossing Raveling Reflective Cracking Rutting Shoving Slippage Cracking Transverse Cracking GoodPointe Technology will enter all the data of the pavement condition survey, calculate the PCI and then deliver the updated databases to the City for installation. The City will be able to run system reports and budget scenario runs immediately after the installation of the updated databases. Basis of Payment: Task 1,0 Pavement Condition Evaluation Survey and Data Entry The pavement condition survey data will be conducted in the field on the selected pavement sections within the City's jurisdiction and entered into the City's ICON program at a unit cost rate of $225 per centerline mile, according to the terms specified in this proposal. Total Estimated Costs: Task Unit Units Total City Cost Renuested Cost SiQnature 1 $225 per centerline mile 31 $6,975.00 After reviewing this document, please sign both copies. Keep one copy and return the other to GoodPointe Technology. Receipt of this letter will serve as our authorization to proceed. Invoices shall be submitted on a monthly basis with payment due immediately upon invoice. Total Authorized Amount: $6,975.00 Authorized by: GoodPointe Technology {Utv1ytfit-- Anthony J. Kadlec Vice President Accepted by: City of Arden Hills By: Date: