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HomeMy WebLinkAbout01-14-08-R Approved: February 11, 2008 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 14, 2008; 7:00 PM ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due ca1l and notice thereof, Mayor Pro Tern Grant ca1led to order the regular City Council meeting at 7:00 p.m. Present: Councilmembers David Grant, Brenda Holden, Fran Holmes, and David McClung. Absent: Mayor Stan Harpstead (Excused) Also present were: Interim City Administrator Jim Wi1lis; Assistant City Administrator Noah Simon; Public Works Director Gregory Hoag; Finance Director Susan Iverson; Civil Engineer Kristine Giga; Parks and Recreation Manager Miche1le Olson; Planner James Lehnhoff; Planner I, Meagan Beekman; and Recording Secretary Dianna Wise. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councihnember McClung moved and Councihnember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. PUBLIC INOUlRIES/INFORMATIONAL A. Recognition of Scouts Mayor Pro Tern Grant announced the winners of the Girl Scout Gold Award and the Eagle Scout Award. ARDEN HILLS CITY COUNCIL - January 14, 2008 2 3. APPROVAL OF MINUTES A. May 24, 2007 City Council Work Session Mayor Pro Tern Grant requested "for the fee" be deleted from the first sentence on page four. B. May 30, 2007 Special City Council Meeting c. June 2, 2007 Special City Council W orksession/Mini -Retreat D. June 11, 2007 City Council Worksession Councilrnernber McClung requested the last line of the last paragraph on page 2 be stricken from the minutes. E. June 12, 2007 Joint City Council and Planning Commission Worksession F. June 12,2007 City Council Worksession G. June 13, 2007 Special City Council Meeting Councilrnernber McClung requested the location of the meeting be changed to Lake Johanna Fire Station #3. H. June 25, 2007 City Council Worksession 1. July 2,2007 TCAAP City Council and Planning Commission Worksession Councilrnernber McClung requested that "he" be changed to "Councilmember McClung asked..." on page six, last paragraph, second sentence. J. July 9,2007 City Council Worksession K. July 12, 2007 TCAAP City Council/Planning Commission/Advisory Group Worksession L. July 23,2007 Special City Council Meeting M. November 26,2007 City Council Worksession N. December 3, 2007 City Council Worksession O. December 10, 2007 Regular City Council Meeting ARDEN HILLS CITY COUNCIL - January 14, 2008 3 P. December 17, 2007 Regular City Council Meeting Councilrnernber McClung requested that Councihnember Holmes be stated as absent and excused. Q. December 22, 2007 Special City Council Meeting Councilrnernber McClung requested that Councilmember Holmes be stated as absent and excused. MOTION: Councihnember Holden moved and Councilmember McClung seconded a motion to approve the above mentioned minutes as presented or as amended as noted. The motion carried unanimously (4-0). 4. CONSENT CALENDAR A. Claims and Payroll. B. Motion to Approve Resolution 2008-001, Relating to the Organization of the City of Arden Hi1ls. C. Motion to Accept the Resignation of David Sands from the Planning Commission and to Name Mr. Sands as an Alternate to the Planning Commission. D. Motion to Appoint Clayton Larson as Chairman ofthe Planning Commission. E. Motion to Approve the Appointments to the Planning Commission; Parks, Trails, and Recreation Commission; Economic Development Commission; and Financial Planning and Analysis Commission. F. Motion to Approve Resolution 2008-002, Accepting Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT). G. Motion to Award the Tree Removal and Related Services Contract to Precision Landscape and Tree for 2008. H. Motion to Authorize City Staff to Apply for a Grant through the Minnesota DNR Local Trail Connection Program. 1. Motion to Approve a Proposal for a Utility Rate Analysis by Ehlers & Associates Inc. in an Amount Not to Exceed $19,000. J. Motion to Approve the 2008 Fee Schedule with Sections Xli and XIV and the Corrected Ordinance Number. K. Motion to Authorize Wiss, Janney, Elstner Associates, Inc. to Prepare a Project Manual and Obtain Estimates for City Ha1l Repairs for a Total Cost of $22,000. L. Motion to Approve Final Plans and Specifications for the Cummings Park Hard Court Reconstruction Project and the Hazelnut Park and Ridgewood Neighborhood Court Resurface Projects. Councilrnernber Holden pointed out that PTRC and the Financial Planning and Analysis are Committees rather than Commissions and requested the change. ARDEN HILLS CITY COUNCIL-January 14, 2008 4 City Planner Lehnhoff stated that Item B contained an omission regarding the term of Alternate Planning Commissioner David Sand. He stated that the resolution should state that Mr. Sand's term will expire in 2009. Councilrnernber Holden questioned if Item L would be one bid or separate bids. Parks and Recreation Manager Olson replied it would be one bid MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the Consent Calendar and to authorize execution of a1l necessary documents contained therein. The motion carried unanimously (4-0). 5. PULLED CONSENT ITEMS None. Mayor Pro Tern Grant introduced Mr. Jim Willis, Interim City Administrator. 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. Motion to Adopt Resolution 2008-007, Receiving the Feasibility Report for the 2008 PMP Project and Ordering the Public Hearing for Asbury Avenue and Ridgewood Road from the City Limits to Glenhill Road. Civil Engineer Giga presented Resolution 2008-007. Mayor Pro Tern Grant recognized the Journalism Students from Bethel Co1lege. Mayor Pro Tern Grant stated the City of Arden Hi1ls shares engineering services with Rosevi1le. He commented that the roads in question are in Arden Hi1ls and Rosevi1le. Councilmernber Holden questioned how the neighborhood meetings went and the agreement of 28 feet for a proposed street width. Civil Engineer Giga replied the 28 foot road width is what Roseville residents decided upon in their meetings. She stated the Arden Hi1ls residents are in agreement with the 28 foot width. Councilrnernber Holden questioned whether trees would be removed. Civil Engineer Giga replied no tree removal is planned. Councilrnernber McClung stated there are five properties that overlap both cities. He requested an explanation of how the assessments were calculated. Civil Engineer Giga explained the ARDEN HILLS CITY COUNCIL-January 14, 2008 5 assessment process. She stated both cities would receive a proposal of the calculation for review by each City Attorney. Councilrnernber Holmes questioned whether the proposed Arden Hills curb and gutter IS consistent with that being proposed in Roseville. Civil Engineer Giga replied they were. Councilrnember Holmes requested an explanation of the difference between Option 1 and Option 2 and questioned the reason for the three options. Civil Engineer Giga explained that Option 1 includes complete reconstruction of the streets and strum sewer; Option 2 includes no street reconstruction, but does include construction of rain gardens. The three options were provided due to the mixed response by residents at neighborhood meetings about proceeding with the proj ect at this time. Councilrnernber Holmes questioned the separate sanitary sewer pipeline project. Civil Engineer Giga explained that it is part of the III reduction project wi1l be brought to Council at a later date. Mayor Pro Tern Grant questioned the PCI rating for the remaining roads. Civil Engineer Giga explained some are higher and some are lower. She stated some areas had received an overlay which would affect the PCI rating. She explained the PCI rating process. Councilrnernber Holden questioned the existing storm water catch basins. Civil Engineer Giga explained that the proposed storm sewer would be connected to an existing storm sewer at Glenhill Road and Ridgewood Road. The existing storm sewer to the north would then be upgraded as needed when the rest of the neighborhood streets are reconstructed... Councilrnernber McClung questioned whether pavement conditions were actually looked at to verifY the PCI ratings. Civil Engineer Giga replied they were and the conditions of the streets are close to the projections. MOTION: Councilmember Holden moved and Councihnember Holmes seconded a motion to Adopt Resolution 2008-007, receiving the Feasibility Report for the 2008 PMP Project and Ordering the Public Hearing for Asbury Avenue and Ridgewood Road from the City Limits to Glenhill Road. The motion carried unanimously (4-0). B. Motion to Approve Ordinance 2008-001 in Planning Case 07-025 to Amend Section 1305.04, Repeal Section 1325.10, and Adopt Section 1325.12 of the Zoning Code Regarding Recreational Vehicles, Utility Trailers, and Watercraft Outdoor Storage, as Presented in the December 5, 2007 Planning Case Report. Planner Beekman presented Ordinance 2008-001. ARDEN HILLS CITY COUNCIL-January 14, 2008 6 Councilmember Holden questioned the length of a trailer and how it would be measured. Planner Beekman replied it depends on how it is stored. Councilrnernber Holden commented this should be explained in the definition. Councilrnernber Holden commented there are also small trailers that are about 3 feet by 3 feet and wondered if they counted. Planner Beekman replied they would be covered by this ordinance and count as one, if placed on or in another trailer. Councilrnernber Holmes commented that the definition of "Recreational Vehicle" is definition is confusing. She requested the ordinance be structured 10gically rather than intermingled. Planner Beekman replied the entire ordinance covers what is defined as a recreation vehicle. Councilrnernber McClung requested staff research how state statutes define the terminology. Discussion ensued on definitions. Councilmernber Holden asked if the color of the tarps over recreation vehicles could be regulated. Planner Beekman replied the City Attorney had indicated the City had no legal standing to regulate the color. Councilrnernber Holden questioned the height restriction of 12 feet. Planner Beekman explained the height requirement. Councilrnernber Holrnes commented the state statutes indicate a 13.5 foot height limit for driving purposes. Planner Beekman replied the height in the proposed ordinance is measured as stored and does not include mechanical equipment on the roof. City Planner Lehnhoff clarified there could not be a membrane structure built around the recreational vehicle. Discussion ensued on recreational vehicle and watercraft storage. Councilmernber Holden stated she would like to see some clarification about the administrative permit. Should there be a significant change in the high water mark, how would the setback is impacted? Councilrnernber Holden stated she was concerned about a 15 foot setback from the curb due to some driveways being shorter than 40 feet. City Planner Lehnhoff commented this would be looked at. Councilrnernber Holmes suggested the staff consider alternate terminology for recreational vehicles and to streamline the statute for better readability. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to Table Ordinance 2008-001 in Planning Case 07-025 to Amend Section 1305.04, Repeal Section 1325.10, and Adopt Section 1325.12 of the Zoning Code Regarding Recreational Vehicles, Utility Trailers, and Watercraft Outdoor Storage, as Presented in the December 5, 2007 ARDEN HILLS CITY COUNCIL - January 14, 2008 7 Planning Case Report until requested changes are brought back to Council. The motion carried unanimously (4-0). C. Motion to Approve the January 14, 2007, Contract for Residential Curbside Recycling Services with Eureka Recycling. City Planner Lehnhoff presented the proposed contract for residential curbside recycling semces. Councilrnernber McClung commented he is disappointed with the new addition of the CPI adjustment. He commented he did not like seeing this after a proposal was approved. MOTION: Councihnember Holden moved and Councilmember Holmes seconded a motion to approve the January 14, 2007, Contract for Residential Curbside Recycling Services with Eureka Recycling. The motion carried unanimously (4-0). ARDEN HILLS CITY COUNCIL - January 14, 2008 8 8. UNFINISHED BUSINESS A. TCAAP Update Ms. Stacy Kvilvang, Elhers & Associates, presented the TCAAP update to include new information on the acquisition of TCAAP property, the environmental characterization and demolition, the Preliminary Development Agreement, the Highway 10 and 96 Proj ect, the Master Development Agreement, the Bonding Bill, the Housing Market Study, the Communications Strategy, Congressional Letters, and Engineer Consultants. Mayor Pro Tern Grant commented that the Master Development Agreement is preliminary versus a master development agreement. Ms. Kvilvang replied that was correct. Councilrnernber McClung questioned the design options from Mn/DOT and asked if they are available for review by residents. Public Works Director Hoag replied they are available; however, he needs to add an explanation prior to releasing them. Councilrnernber Holdeu questioned who would represent the City at the meeting on January 15, 2008. Ms. Kvilvang replied Assistant City Administrator Simon would represent the City. Councilrnernber Holden commented a map for the pipeline throughout the site was requested. Ms. Kvilvang replied this is available electronically and via hard copy. B. 911 Communications Dispatch Update Public Works Director Hoag presented the updated information regarding the issues surrounding the 911 communications dispatch. He commented there have been no significant issues since the occurrence in November 2008. Councilrnernber Holden requested information on service relative to response times. Councilrnernber McClung clarified that Councihnember Holden is referring to dispatch services from the receipt of the 911 call to dispatch of services. Public Works Director Hoag replied he would look into this issue for the next meeting. 9. COUNCIL COMMENTS AND REQUESTS Mayor Pro Tern Grant commented that in his six years on council, he has had the pleasure of being the liaison with the Planning Commission. He publicly recognized the hard work and diligence ofMr. David Sand. Mayor Pro Tern Grant offered thanks to the operations and maintenance staff for the snow removal over the past several weeks. Mayor Pro Tern Grant reported the Financial Planning and Analysis Committee met and stated he has enjoyed working with this group and thanked them for their hard work. ARDEN HILLS CITY COUNCIL - January 14, 2008 9 Councilrnernber Holden stated she would like to see a letter explaining the change in utility rates. Finance Director Iverson replied staff would be working on a letter that would be included in the next two billing cycles. Councilrnernber Holden commented on complaints about Freeway Park. She stated she would like staff to find a way to build a path to the warming house that did not cross over the ice. Councilrnernber Holden commented the Super 8 no longer wants to pay the lodging tax for Visit Minneapolis North. She questioned whether staff is researching this. Finance Director Iverson replied staff was working on this. Councilrnernber Holden requested Finance Director Iverson to comment on the City receiving an award for outstanding achievement from the Government Finance Officers Association (GFOA) for the Popular Financial Report. This was the report mailed to all the citizens with the newsletter last sunnner. She indicated a plaque would be received in six to eight weeks. She stated that a press release and formal presentation is forthcoming. Councilrnernber Holden requested information on the Sprint cellular towers. City Planner Lehnhoff replied he would like two volunteers to work with him. Mayor Pro Tern Grant and Councilrnernber Holmes volunteered. Councilrnernber McClung seconded the comments on Mr. Sand. Councilrnernber McClung reported attending the Lake Johanna Fire Department Relief Association Annual Meeting. Councilrnernber McClung reported he would attend the Fire Board Meeting on January 16, 2008. Councilrnernber McClung commented the 2008-2012 Capital Improvement Program binder is fantastic and looks forward to additional information being added. He thanked Finance Director Iverson for her work on it. Councilrnernber Holrnes thanked Mr. Sand and welcomed Clayton Larson to the Planning Commission. She welcomed Mr. Willis. Mayor Pro Tem Grant invited the journalism students to comment at this time. The professor from Bethel University addressed Council and explained the purpose of the attendance of the journalism students at the Council meeting. ARDEN HILLS CITY COUNCIL - January 14, 2008 10 10. ADJOURN MOTION: Councilmember McClung moved and Councihnember Holden seconded a motion to adjourn the meeting. The motion carried unanimously (4-0). e Regular City Council Meeting at 9:22 p.m. #/IY!! Noah A. Simon Deputy City Clerk "