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Home My WebLink About4B, Cummings Park and Hazelnut Hard Court Reconstruct ~ ~HlLLS Request for Council Action Prepared By: Dept.: Council Mtg. Date: Final Action Needed By: Michelle Olson itlt Public Works..-....-- March 10, 2008 Ma;ch1Q,~OQ8 $70,000 Park Fund $17,500 - General Fund Actual Amount: U"~~~;f93:00 Funding Source: Spec~LRevenue.Park Fun~, General Fun~. Budgeted Amount: l\i)liJ!l"jjilEAcliQ!l!1~!lilJLJ!l&'!~llili'1Ji!i8fm;mE1tl1tElm"__m_m______.____.."_"__"___ iMotion to Award the bid for the Cummings Park Hard Court Reconstruct Project, including the resurlace of the Hazelnut Park and Ridgewood! !neighborhood courts to Buck Blacktop, Inc., in an amount not to exceed $66,193.00 for basic services and the addition of alternate fOUf. . FiSJ~]IR~?i~liIm~~~~li}t1fffIr~~_gr~_iliillJ~]l.,..,..._,._.___n_______n____._n'_..."......."......._.....__n_______________._.__..mm......"....._......____________________m.........................."......___"__n____n_________.._........................____________________n".........m."......."n.n________________"_..,,..__........".".___n___ ; Staff recommends a Motion to Award the bid for the Cummings Park Hard Court Reconstruct Project, including the resurface of the Hazelnut :Park and Ridgewood neighborhood courts to Buck Blacktop,lnc., in an amount not to exceed $66,193.00 for basic services and the addition lot alternate four. F Memo/Letter: No.: No.: X ~rlyrrll::ll::lllllY Recommendation: Letter trom Diane Hankee, PE of WSB & Associates, Inc. Recommendation: Other: rE:mr~6'fjl~\Iil1DAIl~Q[Q$sm2~~1f?i1~ig;~1~~JEJlli~tiL ......... _..._....__ __._...._ . ......______._........... ._."......_.____n_."_.._ Staff budgeted $70,000 from the Special Revenue - Park Fund for the Cummings Park Reconstruct Project and an additional $17,500 from the General Fund for the resurfacing projects. \\Metro-inet.us\ardenhills\PR&PW\Parks\Memos\Council Actions\Cummings Park Bid Award031008.doc ~ ~ EN HILLS MEMORANDUM DATE: March 10, 2008 TO: Mayor and City Council Jim Willis, Interim City Administrator Michelle Olson, Parks and Recreation Manager 1f({} FROM: SUBJECT: Award of bid for the Cummings Park Hard Court Recoustruct Project, including the resurface of the Hazelnut Park and Ridgewood neighborhood courts. BACKGROUND WSB and Associates, Inc. were selected by the City Council in September of2007 to prepare plans and specifications for the tennis court reconstruction project at Cummings Park. After plans and specifications were completed, WSB and Associates, Inc. solicited quotes from five contractors who specialize in tennis court reconstruction. The quotes were returned with an average price of approximately $65,000. Since the quotes exceeded $50,000, and the project would need to be advertised for competitive bids, the City Council directed staff to delay the Cummings Park Hard Court reconstruction until spring of2008 at their Regular City Council Meeting on October 29,2007. At that time, staff was directed to update the 2008 budget and also include the resurface of the hard courts at Hazelnut Park and the Ridgewood neighborhood (commonly referred to as Sheehy Park). The City Council authorized the advertisement of bids for this project at their Regular Meeting on January 14, 2008. The bid opening for this project took place on February 28, 2008 at the Arden Hills City Hall. There were a total of eight bids submitted with the lowest bidder being Buck Blacktop, Inc. The following is a list of the bids received: BIDDER BASE BID AMOUNT Buck Blacktop, Inc. $63,749.00 I Barber Construction, Inc. $63,994.00 Northwest Asphalt, Inc. $68,824.00 Bituminous Roadways, Inc. $69,420.00 T.A. Schifsky & Sons, Inc. $69,834.00 Midwest Asphalt Corporation $75,550.00 \\Metro-inet.us\ardenhills\PR&PW\Parks\Memos\Council Memos\Bid Approval - Cummings Park Tennis.doc Cummings Park - Bid Approval 3/5/2008 Page 2 FPI Paving Contractors, Inc. North Valley, Inc. $76,775.00 $91,651.50 After reviewing their proposals, staff recommends that we engage Buck Blacktop, Inc. to complete this work at a labor cost not to exceed $63,749.00 for the base bid. Four alternates were included in addition to the base bid. They included: 1. Furnishing, installing, and maintaining sod and four inches of topsoil for all disturbed areas as specified. 2. Removal of existing tennis ball bounce wall plywood, and furnishing, installation, and painting of new plywood. 3. Mobilization, removal of existing tennis bounce wall concrete base, wood frame and plywood, furnishing and installation of new chain link fence posts as specified, modification of existing fence, furnishing, installation, and painting of new plywood, and hanging on chain link fence. 4. Install a two inch thick hand tamped bituminous apron including mobilization, preparation of base, furnishing and installation including compacting. Staff recommends that alternate four be added to the base bid for this project. The bituminous apron is designed to keep grass from growing into the court area. Buck Blacktop, Inc. gave a bid of $2,444.00 for this alternate. Staff has determined that the tennis bounce wall is in good shape and recommends that it be left as is and our Maintenance Staffwill put a fresh coat of paint on it, versus adding alternate two or three. Staff also recommends that City Staff install and maintain the sod around the Cummings Court Project versus engaging Buck Blacktop, Inc. for alternate one. The sod replacement should be minimal with the addition of alternate four. Staff recommends approval of a total project bid of $66, 193.00. BUDGET The engineer's estimate for the Cummings Park reconstruction project was $71,000. Staff budgeted $70,000 from the Special Revenue Fund for the Cummings Park reconstruct project and $17,500 from the General Fund for the resurface projects. The breakdown of costs is as follows: Cummings Park Reconstruct Project: Alternate Four: Special Park Fund Expenditure: $53,740.00 - construction $ 2.444.00 *$56,184.00 Ridgewood Tennis Court Resurface: Hazelnut Hard court Resurface: General Fund Expenditure: $ 4,820.00 $ 5,189.00 *$10,009.00 *These totals do not include engineering expenses. Cummings Park - Bid Approval 3/5/2008 Page 3 PROJECT SCHEDULE The contract has a completion deadline for all three projects of June 30, 2008. Once we have a construction meeting, the neighbors immediately surrounding each construction site will be notified of the project schedule. RECOMMENDED COUNCIL ACTION Staff recommends a Motion to Award the Bid for the Cummings Park Hard Court Reconstruct Project, including the resurface ofthe Hazelnut Park and Ridgewood neighborhood courts to Buck Blacktop, Inc., in an amount not to exceed $66,193.00 for basic services and the addition of alternate four. A. WSB & Associates. Inc. Infrastructure D Engineering 1'1 Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 76J.541-4800 Fax: 763-541-1700 March 4, 2008 Ms. Michelle Olson City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Cummings Park, Hazelnut Park, Sheehy Park Hard Court Restoration WSB Project No. 1771-00 Dear Ms. Olson: Bids were received for the above-referenced project on Thursday, February 28, 2008, and were opened and read aloud. A total of eight bids were received. The bids were checked for mathematical accuracy and tabulated. The engineer's estimate for the base bid construction costs was $71,000.00. The low bidder was Buck Blacktop, Inc., St. Paul, Minnesota, in the amount of $63,749,00, We recommend that the City consider these bids and award a contract to Buck Blacktop, Inc., based on the results of the bids received, Sincerely, WSB & Associates, Inc. \D,t_~ Diane L. Hankee, PE Project Manager Minneapolis D St. Cloud Equal Opportunity Employer ~'i,t--/-""_I''''''''';''',<lnu""".I,/o",..j,ffl.IIFt",I/.III>n.,,;,,I.."""p"".'..,',_",',/,!"