HomeMy WebLinkAbout7A, City Hall Masonry Facade Repairs
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~~HILLS
City Council
Agenda Packet Item:
March 31, 2008
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~~HILLS
MEMORANDUM
DATE:
March 31, 2008
TO:
Mayor and City Council,
Jim Willis, Interim City Administrator
FROM:
Dave Scherbel, Building Official
Sue Iverson, Finance director
SUBJECT:
Masonry Facade Repairs project
cc:
Jerry Filla, City Attorney
Backl!round
The City has recently completed a prolonged mediation process with the original contractors of
the City Hall building, and must now make additional repairs to the building. The City Council
previously approved a motion for Wiss, Janey, Elstner, Associates, to prepare bid documents for
repairs to the Masonry Facade of City Hall. Additionally, the City Council authorized staff to
advertise and request sealed bids for the Masonry Facade project.
The City received five bids. A complete bid tabulation table is enclosed.
The three lowest bids are as follows:
. A.J.Spanjers Company, Inc. Base bid $136,773.00
0 Alternate I $66,317.00
. Advanced Masonry Restoration Base Bid $145,861.00
0 Alternate I $80,000.00
. Acme Tuckpointing Base Bid $223,500.00
0 Alternate I $96,250.00
The base bid includes repairing the relieving angles and window head flashings.
The alternate bid is for removing the parapet coping stones, reflashing, and anchoring of the
coping stones.
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The City's contract engineer for the Masonry Facade project, Brian Pashina, with Wiss, Janey,
Elstner, & Associates has reviewed the five bids and recommends that the City contract with the
low bidder, AJ. Spanjers Company, Inc. The engineer also recommends having AJ.Spanjers
perform the work in the alternate bid, removing and reflashing the parapet coping stones. This
would include proper anchoring of the coping stone.
After the removal of the stone, our engineering firm, Wiss, Janey, Elstner, will conduct an
examination of the existing conditions. Based on WJE's observations, there may be additional
costs for the repair, based on the finding. Since these repairs will be of a time sensitive nature,
staff also seeks authorization for additional repairs not to exceed $41,700, as maybe
recommended from WJE.
(See attached cost estimate prepared by WJE)
WJE originally estimated the cost of these repairs to be around $220,000 to $290,000.
Financial Implications
Funding for this project is available from the Equipment Building and Replacement Fund. This
fund was established during the 2008 budgeting process and City Hall repairs were budgeted in
the 2008-2012 Capital Improvement plan from this fund.
The City will be utilizing funds received from the mediation settlement.
Requested Action
Motion to Award the Contract dated 3/11/08 for the City Hall Masonry Facade Repairs Project-
to AJ. Spanjers Company, Inc, for an amount not to exceed $221,790.00, and to Wiss, Janey,
Elstner, for an amount not to exceed $23,000.
(This includes the bid amount of $136,773.00 plus $66,317.00 for alternate I, and an additional
$41,700.00 (as needed) in repairs that may be necessary upon discovery by WJE after removal of
the existing stone.)
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Masonry Fa(fade Repairs Project - Cost Estimate
Arden Hills City Hall
Arden Hills, MN
WJE No. 2005.5144.5
Item
Description
Base Repair
1 Base bid
Alternate 1
Alternate 1 (Rernove and reset coping
stones with new flashing and anchors)
2
Additional Repairs
Additional through-wall flashing installation
(assume up to approxirnately100 If@ $180 = $
$18,000)
Additional sealant (assume 100 If @ $7.00 =
$700
3
4
Engineering
Construction administration services
(assume 150 day project duration)
Notes:
1
2
4
TOTAL =
Based upon bid furnished by AJ Spanjers Cornpany, Inc.
Assurne 50% flashing replacernent
Amount
$
136,773.00
$
66,317.00
18,000.00
$
700.00
$
23,000.00
$
244,790.00
Notes
1
1
1,2
Yes
Yes Yes
5/1/2008 14 days after notice 5/5/2008
6/16/2008 150 calendar days 8/30/2008
Yes Yes Yes
Yes Yes Yes
Yes Yes
Yes
5/15/2008
5/12/2008
7/15/2008
9/112008
Yes
Yes
Yes
Yes
Yes
No
$238,539.00
$6.50 add 1 $4.50
deduct
$5.50 add 1 $3.50
deduct
$10 add 1 $5 deduct
$10.25 add 1 $9.50
deduct
$7 add 1 $5 deduct
$360 add 1 $275
deduct
$445 add 1 $300
deduct
$575 add 1 $300
deduct
$545 add 1 $285
deduct
$780 add 1 $750
deduct
$245 add 1 $200
deduct
$225 add 1 $120
deduct
$180 add 1 $140
deduct
$285 add 1 $127
deduct
$345 add
$96,250.00
$80,000.00
$66,317.00
$101,660.00
$81,600.00
$135,250.00
$132,000.00
$144,177.00
$156,676.00
$144,690.00
none (except
Mankato Kasota Stone Minnesota-Kasota
none none none Stone Company if
Alternate 2 selected)
0% 0% 10-30% 30% 10%
100% 100% 30% 20% 30%