HomeMy WebLinkAbout7B, Arnt Construction Change Order & Final Payment
~
~~HILLS
City Council
Agenda Packet Item:
March 31,2008
~
~HILLS
Request for Council Action
Prepared By:
Dept.:
Council Mtg. Date:
Final Action Needed By:
Kri~tine Giga
Engineering
3/31/08
3/31/08
Budgeted Amount:
Actual Amount:
Funding Source:
$1,764,000
$2,279,101.15
Various
Cou~cjl Actiol} ~~qlj_e?:t:
Motion to Approve Cha.n~ieO~d~r'tM -in the amount of $6,271.44 and Final Payment (#8) to Amt Construction Company, Inc. in the amount of
$38,563.73 for the 2006 PMP Project.
Staff Recommendation:
Approve Change Order
for the 2006 PMP Project.
amount of $6,271.44 and Final Payment (#8) to Amt Construction Company, Inc. in the amount of $38,563.73
Planning:
PTRC:
Supporting Documents: (attached)
x Memo/Letter:
Resolution No.:
Ordinance No.:
Memo dated March 25, 2008 from Civil Engineer Kristine Giga
Engineering Recommendation:
Attorney Recommendation:
x Other:
Change Order #4, Payment #8 (Final)
~
~
EN HILLS
MEMORANDUM
DATE:
March 25, 2008
TO:
Mayor and City Council
Jim Willis, Interim City Administrator
FROM:
Kristine Giga, Civil Engineer
SUBJECT:
Motion to Approve Change Order #4 in the amount of $6,271.44 and
Final Payment (#8) to Amt Construction Company, Inc. in the
amount of $38,563.73 for the 2006 PMP Project.
BACKGROUND
The 2006 PMP Project was the complete reconstruction of the roads within the Ridgewood
Neighborhood (Ridgewood Road, Siems Court Arden Place, Skiles Lane.). The City of Arden
Hills awarded this project to Amt Construction Company, Inc. of Hugo, MN on June 12,2006
for a total contract amount of$I,808,584.32. Change Orders #1, #2 and #3 have been approved
by Council resulting in a current contract amount of$1 ,809,791.62. A summary of the Change
Orders which were previously approved by the City Council are listed below:
Change Order I Performed value engineering to reduce original bid (approved -$118,690.16
6/12/06)
Change Order 2 Temporary water system. (approved 7/31/06) $13,420.00
Change Order 3 Additional work and/or materials incorporated into the project $106,477.46
for modifications necessary due to unforeseen circumstances
(subgrade excavation, select granular borrow, aggregate base
CL 5, modular block retaining wall, modifications to
watermain, storm sewer) (approved 3/12/07)
Total Change to Contract Amount $1,207.30
All of the work for this project has been completed; punch list items were completed last fall,
and the contractor is requesting final payment.
\\Metro-inct.us\ardenhills\PR&PW\Engineering\2008\Council_ Actions\3-31-08Memo2006PMP _Payment8 _Final.doc
2006 PMP
3/25/2008
Page 2
FINANCIAL IMPLICATIONS
Change Order #4 includes payment for additional work and/or materials incorporated into the
project during the completion of the punch list. Attached to the change order is a detailed
explanation of the additional work/items. A change order is how we add, delete, or revise the
work included in a contract. By approving the change order we change the total contract price.
Change Order #4 increases this contract by $6,271.44, revising the total contract price to
$1,816,063.06.
Payments are made for work actually completed. While the contract price, including Change
Order #4, would be $1,816,063.06, the final contract cost is less, al$'1 ,775,340.44, this is the
result of some project quantities being less than what was anticipated.
The final construction contract amount, $ 1,775,340.44, is $85,446.28 more than the amount
anticipated at the time of award, $1,689,894.16 (this reduction in contract amount was the result
of Change Order #1). The items included in all four change orders were necessary for the
successful completion of this project. The majority of the increases in cost were the result of
changes due to unanticipated conditions in the field and concerns expressed by residents
throughout the construction of the project.
The original budget amount for the project was $1,764,000, based on the feasibility report, which
included engineering fees. At the time of the award this amount was amended to $2,083,200.
The following table shows final costs allocated to each ofthe funds, including construction costs,
URS and Roseville engineering costs, legal fees, the additional work completed at the Siems
Court intersection, and $ 15,000 that has been budgeted in 2008 for additional landscaping. Staff
will be bringing the additional landscaping plan to Council later in the spring.
Feasibility Amt TA
Report Construction URS Roseville Legal Fees Schifsky Landscaping TOTAL
Roadway $1,]00,000.00 $1,039,267.53 $214,634.48 $30,825.44 $13.822.23 $5,723.00 $15,000.00 $ 1,319,272.68
Storm
Sewer $ 410,000.00 $ 474,948.86 $144,731.59 $ 6,165.09 $ 625,845.54
Sanitary $ 82,000.00 $ 80,118.17 $ 19,039.59 $ 2,055.03 $ 10],212.79
Watennain $ 160,000.00 $ ]81,212.]9 $ 49,502.92 $ 2,055.03 $ 232,770.14
Roadway
Easement $ 12,000.00
Total $1,764,000.00 $1,775,546.75 $427,908.58 $41,100.59 $13,822.23 $5,723.00 $15,000.00 $ 2,279,]01.l5
RECOMMENDED COUNCIL ACTION
Approve Change Order #4 in the amount of$6,271.44 and Final Payment (#8) to Arnt
Construction Company, Inc. in the amount of$38,563.73 for the 2006 PMP Project.
\\Metro-inet. us\ardenhills\PR&PW\Enginccring\2008\Council_ Actions\3-31-08Memo2006PMP _PaymentS _ Final.doc
V::'-
CHANGE ORDER NO.4
<",. .;~.
Pro' ect: 2006 Pavement Mana ement Program
URS Job No.: 31809837
Owner:
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Date oflssuance: March 31, 2008
Contractor:
Amt Construction, Inc.
P.O. Box 549
Hugo, MN 55038
Engineer: URS Corporation
Thresher Square Building
700 Third Street South
Minneapolis, MN 55415
Description of Change Order:
The contract is hereby modified to include additional work items requested by City Staff. These items were added as a
result of both resident requests and City requirements. The items listed have been included in the Contract under
Schedule A - Roadway and Schedule B - Storm Sewer. More detail regarding the line items include in this Change Order
is provided in the attachment to Change Order 4.
Change Order Summarv:
Schedule A - Roadway
Schedule B - Storm Drainage
Total Contract Modification for Change Order No.4
$ 2,394.10
$ 3,877.34
$ 6,271.44
Contract Summarv:
Original Contract Amount:
Contract Modifications to Date:
Current Contract Amount:
Contract Modifications This Change Order:
Revised Contract Amount:
$1,808,584.32
$ 1,207.30 (Change Orders 1-3)
$1,809,791.62 (Thru Change Order 3)
$ 6,271.44
$1,816,063.06
There will be no changes in the Contract time as a result of these revisions.
By:
By:
Amt Construction, Inc.
Approved By:
City of Arden Hills
Attachment to Change Order No.4
Owner:
Contractor:
Project:
City of Arden Hills
Amt Construction Company, Inc.
2006 Pavement Management Program
Description of changes:
Severa] additional work items were identified during City and URS staff site reviews as well as from resident comments
that resulted in the need for additional work during the punchlist period of the project. The items are identified as either
Roadway or Storm Drainage work items as indicated below. The following is an overview of the additional work items:
Schedule A - Roadway
The items listed below represent lump sum roadway work items approved by the City and performed by the Contractor or
Subcontractors. These work items were regarded as necessary in order to complete punchlist items and close out the job.
The description of the lump sum items are included below:
1. The concrete subcontractor replaced a curb cut that needed to be enlarged due to a granted variance and a driveway
apron that heaved over the winter. Both of these items were included as a part of the site review punchlist work.
Lump Sum Cost= $ ],1 ]2.10
2. ]n the interest of working with the property owners at 3465 and 3471 Siems Court, the City asked the retaining
wall subcontractor to perform some additional retaining wall and paver brick work in the shared front yard of the two
properties.
Lump Sum Cost=
$ 1.282.00
Subtotal Schedule A - Roadway
$ 2,394.10
Schedule B - Storm Drainage
The items listed below represent lump sum storm sewer work items approved by the City and performed by the Contractor
or Subcontractors. These work items were regarded as necessary in order to complete punchlist items and close out the job.
The description of the lump sum items are included below:
1. The raingardens at 3447 and 3442 Siems Court were not functioning properly. The Contractor drained the area and
replaced material on the side adjacent to the roadway to allow drainage into the road subbase.
Lump Sum Cost= $ 565.00
2. A swa]e was constructed at 3505 Ridgewood Road in order to allow for proper drainage. The Contractor graded a
small swale and restored the area with blanket and seed.
Lump Sum Cost=
$ 262.50
3. At ]546 Arden Place an old storm outlet to Lake Johanna was removed in the back yard but the area was not
restored because the resident indicated that they would be doing a landscaping project in the area. That project never
happened, therefore the contractor restored the area.
Lump Sum Cost=
$ 868.20
4. An existing storm structure in the back yard of ]553 Arden Place had a pre-existing crack, which caused erosion in
a new Iy constructed raingarden. As a result, the structure and rain garden needed repair.
Lump Sum Cost= $ 562.2]
5. A portion of the wetland area of 1900 Lake Johanna Boulevard was regarded to maintain drainage away from the
property owner's back yard and home. Adjustments were also made to the skimmer system to ensure it was working
properly.
Lump Sum Cost=
$ 719.80
6. The curb cut to the 1480 Skiles Lane raingarden was not directing runoff to the raingarden. The curb cut was
removed and replaced, and the swale to the raingarden was also regraded.
Lump Sum Cost= $ 899.63
Subtotal Schedule B - Storm Draiuage
$ 3,877.34
CHANGE ORDER SUMMARY
Schedule A - Roadway
Schedule B - Storm Drainage
$ 2,394.10
$ 3.877.34
$ 6,271.44
Total Contract Modification for Change Order No.4
End of Change Order No.4
APPLICATION FOR PAYMENT
PAYMENT NO.8
FINAL PAYMENT
URS Copy
)fCily Copy
Contractor Copy
Inspector Copy
Project:
Owner:
Owner No.:
Contractor:
URS Job No.:
Application Date:
For Period Ending:
2006 Pavement Management Program / Ridgewood Neighborhood
City of Arden Hills
Amt Construction
31809837
3/31/2008
11/21/2007
Original Contract Amount:
Contract Amendments:
Contract Amount To Date:
Total Amount of Work Complete To Date:
Material Suitably Stored On-Site but not
Incorporated Into Work:
Gross Amount Due To Date:
Less 0.00% Retainage:
Amount Due To Date:
Less Previous Payments:
Total Due This Application:
$1,808,584.32
$7,478.74
$1,816,063.06
$1,775,340.44
$O.OD
$1,775,340.44
$0.00
$1,775,340.44
$1,736,776.71
$38,563_73
I hereby certify that all items and amounts shown are correct for the work completed
to date.
::rn.~z:zr-
-, ., - -
Date:-':;"-r.5~03
The work shown on this project and the application for payment have been reviewed
and the amount shown is recommended for payment.
By:
Date: "3 -.;2.5-0 i?
APPROVED FOR PAYMENT
Owner: City of Arden Hills
By:
Date:
1 of 11
Payment History
Payment
Payment Payment Application
Number End Date Date Amount
8/1 7/2006 8/22/2006 $487,812.59
2 9/1/2006 9/6/2006 $259,527.12
3 9/15/2006 9/19/2006 $172,153.78
4 1 0/20/2006 10/24/2006 $392,661.84
5 11/17/2006 11/21/2006 $237,186.36
6 2/16/2007 2/21/2007 $62,439.27
7 3/2/2007 3/6/2007 $124,995.75
Total Payments:
$1,736,776.71
2 of 11
Application for Payment: Itemization Summary
Schedule
A - ROADWAY
B - STORM DRAINAGE
C - WATERMAIN
D - SANITARY SEWER
E - CHANGE ORDER NO.1
F - CHANGE ORDER NO.2
G - CHANGE ORDER NO.3
H - CHANGE ORDER NO.4
Contract
Amount
$999,105.91
$499,788.41
$240,016.00
$69,674.00
-$118,690.16
$13,420.00
$106,477.46
$6,271 .44
To Date Amount of
Work Completed
$974,037.68
$437,688.02
$156,899.60
$64,748.00
$15,798.24
$13,420.00
$106,477.46
$6,271.44
Grand Total: $1,816,063.06
$1,775,340.44
11 of 11