The URL can be used to link to this page

Home My WebLink About7E, Contract Award for Tech Support for Transportation Projects ~ ~~HILLS City Council Agenda Packet Item: March 31, 2008 Prepared By: Dept.: Council Mtg. Date: Final Action Needed By: ~ ~HILLS Request for Council Action Kristine ~i9a Engineering 3/31/08 3/31/08 Budgeted Amount: Actual Amount: Funding Source: COUl1cJI:~~tt9ri}~eqtiest: Motion to Authorize Staff to Contract with Bolton & Menk, Inc. to Provide Technical Support for Transportation Projects. q~(ltf:Reiiomrn13_nd~p()r'I: Authorize Staff to Contract with Bolton & Menk, Inc. to Provide Technical Support for Transportation Projects. Planning: PTRC: Si.JPPP!1ifl9()9GOnl~Qt5::_ (attached) x Memo/Letter: Resolution No.: Ordinance No.: Engineering Recommendation: Attorney Recommendation: x Other: From Civil Engineer Kristine Giga dated March 25, 2008 letter of Proposal from Bolton & Menk, Inc. $0 Unknown General Fund ~ EN HILLS MEMORANDUM DATE: March 24, 2008 TO: Mayor and City Council Jim Willis, Interim City Administrator FROM: Kristine Giga, Civil Engineer Deb Bloom, City Engineer Greg Hoag, Public Works Director SUBJECT: Motion to Authorize Staff to Contract with Bolton & Mcnk, Inc. to Provide Technical Support for Transportation Projects BACKGROUND The City of Arden Hills approved an engineering consultant pool on August 27, 2007 for use on specialized projects or projects that the City of Roseville' s Engineering Department may not have the capacity to assist with. The City Council indicated a desire to engage a consultant on the City's behalf to review various aspects of the proposed transportation projects in the City. City staff reviewed the firms in its transportation engineering pool, and is recommending Bolton & Menk, Inc. for this work. DISCUSSION The support to be provided with this contract includes, but is not limited to: review oftechnical documents, proposed concepts, responses to the Interstate 694, Highway 10 and County Road 96 Preliminary Design Issues and Position Paper provided by Ramsey County and/or MnlDOT, or other information pertaining to the transportation projects being proposed in the City that the City Council would like reviewed. Meetings with City staff, Ramsey County, MnlDOT or other parties will occur on an as needed basis. The consultant will attend City Council meetings and work sessions as needed. This contract will be on an hourly basis based on actual hours spent providing support. \'Mclro-inet.lls\ardenhills\PR&PW\Engineering\2008\Council_ Actions\3- 3] -08Memo _10-96_ T echSupport.doc 3/25/2008 Page 2 Staff recommends Bolton & Menk, Inc. (BMI) for this work. BMI assisted the City with the review of the 1-694 EA review, and is already familiar with this project; they will be able to familiarize themselves to the other aspects of the project more quickly with this base knowledge. 8MI staff also understands the City's concerns regarding noise due to the anticipated increase in traffic volumes. BMI staff is experienced in surface transportation engineering, including preliminary and final design, traffic signal design, intersection control studies and traffic flow modeling, and will be able to provide the City a good understanding of all aspects of the project. BMI completed the review of the 1-694 EA in an expedited manner, and was responsive to the City's concerns. RECOMMENDED COUNCIL ACTION Motion to Authorize Staff to Contract with Bolton & Menk, Inc. to Provide Technical Support for Transportation Projects. 1\ SOLTON & IVIENK, Consulting Engineers & Surveyors 12224 Nicollet Avenue. Burnsville, MN 55337-1649 Phone (952) 890-0509. FAX (952) 890-8065 INC. March 27, 2008 Mr. Greg Hoag Director of Public Works City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Dear Mr. Hoag: SUBJECT: TECHNICAL ASSISTANCE FOR REVIEWING PROPOSED IMPROVEMENTS TRUNK HIGHWAY 10 AT CSAH 96 Bolton & Menk, Inc. is pleased to submit this proposal for providing technical review assistance for the referenced highway project in the City of Arden Hills. Bolton & Menk understands that there are conceptual plans for construction of an overpass and removal of the existing traffic signal at TH 10 and CSAH 96. As part of the project development process, Mn/DOT and Ramsey County are requesting feedback from the City prior to beginning a formal environmental review and alternative selection. The City of Arden Hills is requesting the services of Bolton & Menk to provide a technical review of City staff and Council concerns, and assist City staff and Council in providing Mn/DOT with City input. We have reviewed the "Preliminary Design Issues and Position" paper and understand the concerns which the City would like to address. The Scope of Services for this technical review will include review of project documents, analysis, issues; provide professional engineering opinions on project elements; and technical assistance in Council workshops regarding this matter. We understand the first workshop is tentatively scheduled for Monday, April 14, 2008. Bolton & Menk proposes to complete this work as needed over the next 60 to 90 days and reconunends compensation be provided on an hourly basis, consistent with terms provided in the Statement of Qualifications for Municipal Engineering Consultant Services, dated June 22, 2007. Thank you for the opportnnity to serve the City of Arden Hills. We look forward to working with the City on this proj ect. Sincerely, .O~~ Christopher S. Chromy, P.E., P.T.O.E Associate Engineer ACCEPTED AND APPROVED FOR CITY OF ARDEN HILLS BY: Printed Name and Title Attachrnents ce. Marcus Thomas, P .E., Bolton & Menk, Inc. Date F:\]ransportationIARDH\032708 TH IO-CR 96 Support. doc MANKATO, MN . FAIRMONT, MN . SLEEPY EYE, MN . BURNSVILLE, MN . CHASKA, MN . WILLMAR, MN . RAMSEY, MN . AMES, IA www:bolton-menkcom An Equal CJPportuf1ity EmplCiyer .. , , , , , . . . . t t t . . . . . . . . . ~ . . . . ~ . t ~ ~ ~ . . . . . . . . . I I ~ -AI\REtHILLS 11.'lIi~!:!~~!1iF~j1~~1 FEES Bolton & Menk, Inc. is familiar with a wide range of project fee structures and is prepared to work closely with the City of Arden Hills to negotiate a standard fee system that addresses the needs of both the City and the firm. Normally, fees for project design services will be provided on an hourly basis, with a mutually agreeable total estimated fee or, when the scope of services is clearly defined, a not-to-exceed maximum limit. Alternatively, when both parties are in agreement, a lump sum fee may be agreed upon for total compensation. Due to contractors' control of the means, methods, timing and schedule, it is generally anticipated that construction phase services will be provided on an hourly basis, with an estimated budget prepared prior to construction commencement. The following Schedule of Fees is based upon competent, responsible engineering and surveying services and is the minimum, below which adequate professional standards cannot be maintained. It is, therefore, to the advantage of both the Professional Engineer or Surveyor and the Client, that fees be commensurate with the service rendered. Hourly Billing Rates Principal Engineer/Surveyor ........................................ $120-180/Hour Associate Engineer/Surveyor ......................................... $95-140/Hour Project/Design Engineer ................................................ $55-1 JO/Hour Licensed Surveyor ......................................................... $70-1 JOlHour Project Surveyor .............................................................. $50-90/Hour Senior Technician .......................................................... $55-120IHour Technician .... .......... ... .................................................. .... $40.90/Hour Clerical............................................................................. $JO-60IHour GPS/Robotic Survey Equipment...................................... $45-60/Hour AutoCAD/Computer Time...............................................No Charge Office Supplies ..................................................................No Charge Photo Copying/Reproduction ..........................................No Charge Field Supplies/Survey Stakes & Equipment...................No Charge Mileage...............................................................................No Charge Charges for non-routine and reimbursable work are based on hours spent at hourly rates in effect for the individuals performing the work. The hourly rates for Principals, Senior Associates, Associates and members of the staff vary according to skill and experience. The Schedule of Fees shall apply for the period through Januarv I, 2009. These rates may be adjusted annually thereafter to account for changed labor costs, inflation or changed overhead conditions. Statement of Qua/ifications for Municipal Engineering Consultant Services City of Arden Hills, Minnesota Section 9 - 1 Submitted by: Bolton & Menk, Inc.